29 TH ANNUAL MEETING &EDUCATION DAY
OF THE

SOCIETY FOR
NEURO-ONCOLOGYEXHIBIT AND SUPPORT PROSPECTUS
November 21-24, 2024
George R. Brown Convention Center
Houston, Texaswww.soc-neuro-onc.org

WELCOME TO
HOUSTON!
EXHIBIT & SUPPORT PROSPECTUS

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ABOUT SNO 20242

about us03

exhibit rates

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exhibit regulations

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exhibit support

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exclusive partnership opportunities

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independent satellite symposia

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important dates

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key contacts

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EXHIBIT & SUPPORT PROSPECTUS

ABOUT US
The 29th Annual Scientific Meeting and Education Day of the Society for Neuro-Oncology (SNO 2024) will
be held in-person at the George R. Brown Convention Center in Houston, Texas. The SNO Annual Meeting
offers you an unprecedented opportunity to promote the advances in neuro-oncology made by yourcompany to this specialized, multidisciplinary group of healthcare professionals.

MULTIDISCIPLINARY REACH
Exhibitors at SNO 2024 have the benefit ofreaching the entire range of multidisciplinary
professionals working in the field of neurooncology. This meeting provides a unique
opportunity to associate with these
professionals and to strengthen and establish
lasting partnerships. Whatever your therapy,
product or service,, exhibiting at SNO 2024 willbring you face-to-face with the neuro-oncology
professionals who will shape the future of neurooncology in North America and worldwide.

OUTSTANDING NETWORKINGIn keeping with SNO’s previous events, the Annual Meeting will provide a variety of opportunities for
exhibitors and sponsors to interact and connect with SNO members from around the world. The exhibit floorarea is adjacent to the main plenary auditorium and the scientific posters, and will be the central nexus forattendee interactions at the meeting.

INTERACT WITH
2600
NEURO-ONCOLOGYPROFESSIONALSOVER 4 DAYSEXHIBIT & SUPPORT PROSPECTUS

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Be a Part of the World’s Largest Meeting of
Neuro-Oncology Professionals
MEETING DEMOGRAPHICS
The Society for Neuro-Oncology offers unparalleledaccess to every subspecialty in the field of
neurooncology.

The SNO Annual Meeting is a truly global eventthat routinely attracts attendees from over 40
countries.

We expect over 2600 researchers and clinicians toattend the 29th Annual Meeting and Education Dayof the Society for Neuro-Oncology which this year
will be held in-person at the George R. Brown
Convention Center. Attendees are comprised
off a broad range of neuro-oncology disciplines,
including:

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Neuro-Oncologists
Neurosurgeons
Basic Scientists
Radiation Oncologists
Medical Oncologists
Allied Health/Nursing
Pathologists
Other disciplines2023
annualmeeting
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Exhibitors

abstracts

65

1225

attendees

unique countries

2601

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EXHIBIT & SUPPORT PROSPECTUS

EXHIBIT RATESEXHIBIT booth COST & SPECIFICATIONSMinimum exhibit: 10x10’

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Standard Inline Booth (10x10’): $5,000
Standard Inline Double Booth (10x20’): $10,000
Endcap booth (10x20’): $10,400
Standard Inline Triple Booth (10x30’): $15,000Island Booth (20x20’): $30,000
Island Booth (20x30’): $40,000

All exhibitors must acknowledge and agree to the Exhibit Terms and Regulations provided in this prospectus.
Each 10x10’ booth unit includes:• 8´ high back drape• 3´ side rails, an identification sign
• Two (2) complimentary registration badges• Draped table• Booth identification sign with company name and booth number• Listing in meeting app and signage
Up to two (2) additional registration badges per 10x10’ booth may be purchased for an additional fee. See
Appendix A. Please note that the sponsorship packages provide you with a complimentary booth and the twocomplimentary registration badges are already accounted for in your overall support package.
Electricity, audiovisual, internet access, etc., are available, at the exhibitor’s expense, through the exhibitor
service kit that will be sent to all exhibitors prior to the meeting.

EXHIBIT & SUPPORT PROSPECTUS

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EXHIBIT
REGULATIONSELIGIBLE EXHIBITS
SNO retains the sole and exclusive right to determine which organizations may exhibit at the SNO Annual
Meeting. Exhibits will be limited to only the company listed in Appendix A of this document. The approved
company may exhibit oncological products, equipment and services whose efficacy has been determined
as required by law and which are commercially available. All items must comply with all local, state and FDA
regulations. Only the sign of the company whose name appears on the face of the Exhibit Agreement may beplaced in the booth or appear on any printed list of Exhibitors. No exhibits or advertising will be allowed beyond
the perimeters of the booth. The FDA imposes rules and regulations on displayed products. These rules relate
to appropriate labeling of displayed products, sponsoring hands-on events for non-approved products andbooth descriptions listed in convention programs. Further information may be obtained from the FDA.
The demonstration of products, advertising, and/or solicitation of business of any kind on behalf of nonexhibiting firms in any part of the convention facility or show hotels (including guest rooms, suites and function
space) is strictly prohibited.

BOOTH REGULATIONS AND ATTENDANTS
Exhibits or displays must not obstruct the view or interfere with the displays of neighboring exhibits. Excessive
audible/visual attention-getting devices or effects and offensive odors are prohibited. Sound effects are
discouraged due to the intimate nature of the exhibit area. No copyrighted recorded or live music may beplayed or performed during the Exhibition Hours.

ETHICAL CONSIDERATIONS
Exhibitor shall not offer gifts to physicians individually unless such gifts are not of substantial value. Textbooks
and other gifts are appropriate only if they serve a genuine educational function. Individual gifts of minimalvalue are permissible as long as they relate to the physician’s work (e.g., pens and notepads). The SNO name
and/or logo may not be part of any Exhibitor-distributed materials.

COMPLIANCE WITH ALL APPLICABLE LAWS
SNO supports the Americans with Disabilities Act of 1990. Exhibitors should follow the ADA guidelines relating
to their exhibit space. All applicable fire and safety laws and regulations must be strictly observed by the
Exhibitor.

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EXHIBIT & SUPPORT PROSPECTUS

EMERGENCIES, STRIKES, & LABOR COST
SNO will not be responsible for delays, damage, loss, increased costs, or other unfavorable conditions causedby circumstances beyond its control. In the event that the premises in which the conference is conductedshall become, in the sole discretion of SNO, unfit for occupancy, or substantially interfered with by any cause
or causes not reasonably within the control of SNO, this agreement may be terminated by SNO. Should SNO
terminate this agreement pursuant to the provisions of this paragraph, the Exhibitor waives any and all claims
for damages and agrees that SNO may, after computing the total amount refundable to all exhibitors (i.e., theexcess of the total of Exhibitors’ deposits held by SNO over SNO’s costs and expenses in connection with its
preparation for and conducting of the show, including a reasonable reserve for claims and other contingencies),
refund to the Exhibitor, as complete settlement and discharge of all said Exhibitor’s claims and demands,
the Exhibitor’s pro-rated amount of the total amount refundable to all exhibitors, based upon the amount of
Exhibitor’s deposit relative to the total deposits paid by all Exhibitors.

LIABILITY AND INDEMNIFICATIONThe Exhibitor agrees to hold harmless SNO, the conference facility and their employees and agents excluding
any such liability caused by the sole negligence of SNO or the convention facility and their employees andagents. SNO and the Exhibitor shall not be liable for any loss or damage resulting from the perils of fire,lightning, windstorm, cyclone, tornado, hail, riot attending a strike, civil commotion, smoke, motor vehicle
damage and aircraft damage, nor may the Exhibitor hold liable SNO or the convention facility for such incidents

SECURITY
SNO does not guarantee Exhibitors against loss and will not be responsible for loss of any material by or for any
cause. Each Exhibitor must make provisions for safeguarding of their goods, materials, equipment and display
at all times. Exhibitors are urged to carry their own insurance, if needed, through their own sources at their own
expense.

GENERAL BOOTH GUIDELINES AND APPEARANCE
All booths by must be set by 8:00 p.m. on Wednesday, November 20, 2024. Please refer to the Exhibit Hall
Schedule for the complete move-in/move-out schedule. To ensure that you receive advance order discounts for
all required booth services, please refer to the exposition kit which will be sent to exhibitors starting June 30,
2024.
Inline Booths: Regardless of the number of inline booths utilized, display materials should be arranged in such amanner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet (2.44 meters)
is allowed in the rear half of an inline booth and a maximum of 4 feet (1.22 meters) in the remaining space
forward to the aisle. No objects or materials that obstruct visibility will be permitted in the front half of an inline
booth. Hanging signs are not permitted over inline booths.
Corner Booths: All guidelines for inline booths apply to corner booths. Please refer to the inline boothrequirements above for more information.

EXHIBIT & SUPPORT PROSPECTUS

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Island Booths: Island booths must be constructed to allow access from all sides. Solid walls cannot span morethan 30 percent of the booth and must have a 30 percent see-through effect from front to back and side to side,
so that the surrounding area can be viewed around and through the booth and that neighboring booths are notinappropriately obstructed. Any theater presentation or demonstration areas should be set back a minimum of
5 feet from the booth edge and allow adequate room for seating or standing without obstructing any aisles.
Booth Drawings: All booths that are 400 square feet or larger are required to submit a rendering of the boothwith all necessary measurements clearly indicated, as well as any hanging signage, truss/lighting, suspended
product, etc., for SNO approval, by October 1, 2024. Booth renderings must be submitted to SNO at least amonth prior to the event.
Booth Rigging and Hanging Signage: All exhibits that require rigging, including but not limited to hanging signs
and banners, structures, lighting and trusses, must submit their rigging renderings to SNO, exhibit contractors
and the Convention Center for approval. Please be sure to include measurements for the sign or structure’s size
as well as measurements for the exact placement within the booth.
Hanging signs will only be permitted for island booths that are 20 foot by 20 foot or larger. Hanging signs may
not block the visibility of SNO signs or other booths and should hang over contracted space only. Hanging
digital signs are permitted provided that the images are static in nature and do not flash or move.
Lighting: No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of theexhibit space. Lighting should be directed to the inner confines of the booth space. Lighting should not project
onto other exhibits or show aisles. Lighting which is potentially harmful, such as lasers or ultraviolet lighting,will not be permitted. Lighting that spins, rotates, pulsates and other specialized lighting effects should be ingood taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of
the event.
Flammable Materials: No flammable fluids or materials of any nature, including decorative materials, use ofwhich is prohibited by national, state or city fire regulations, may be located in or used in any exhibitor’s booth.
Electrical Safety: All wiring on booths or display fixtures within an exhibitor’s booth must meet underwriters’
rules and the George R. Brown Convention Center’s electrical and fire codes and regulations.

EXHIBITOR KIT
A comprehensive exhibitor kit will be provided upon receipt of a completed application. Additionally, you willfind exhibit information within the prospectus and will be posted on the SNO event site. Please note that if
there is ever a questions on any information that you get from someone claiming to work with SNO or who isverified as working with SNO, the SNO staff is available to answer any questions.

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EXHIBIT & SUPPORT PROSPECTUS

MEETING SUPPORTSNO 2024 will be the premier event this year for multidisciplinary professionals involved in the field of neurooncology. Make a lasting impression with this highly dedicated group of neuro-oncology specialists bybecoming a corporate supporter.
CONTRIBUTOR$12,000SUPPORTER$24,000

BENEFACTOR$42,000

PLATINUM$75,000

On-site Signage

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Recognition in SNO Annual Report

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Listing in Annual Meeting Program

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Website Listing

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Recognition Slide During Breaks

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Logo on Back Cover of Program Book

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Logo Linked in Meeting App

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Complimentary Registrations

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Complimentary 10x 10’ Exhibit Booth

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Acknowledgment During Meeting

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Discount on Independent Satellites

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ACKNOWLEDGEMENT

Badge Ribbons Distinguishing Support Level
Website Logo with Hyperlink for One Year•

Dedicated On-Site Signage with Logo•

Premium Placement in all Meeting Materials•

Preferred Exhibit Location•

Plaque Presentation During Meeting•

Seat on Partners Advisory Council•

Listed as a Featured Exhibitor•

EXHIBIT & SUPPORT PROSPECTUS

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Houston, Texas is a bustling metropolis and is known for its diversity,
delicious food, and lively culture. Visitors can explore the many museums,
parks, and attractions, such as the Space Center Houston or the Houston
Museum of Natural Science. With a warm climate and friendly locals,
Houston is a great destination for anyone looking for an exciting city
experience.

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EXHIBIT & SUPPORT PROSPECTUS

EXCLUSIVEPARTNERSHIPOPPORTUNITIESThe following opportunities are available only to Contributor, Supporter, Benefactor and Platinum levelsupporters of the 29th Annual Scientific Meeting of the Society for Neuro-Oncology.

elevate your presence
SUPPORT A BRANDED LOUNGE AREA $35,000
Support a 20x20’ dedicated area for attendees to network and recharge their devices. The lounge will
include prominent sponsor logos and will come with comfortable furniture, tables, and a charging
station. Coffee and snacks will be provided in the lounge during breaks.

BECOME A FEATURED EXHIBITOR $5,000
Stand out on the SNO Annual Meeting event webpage, on-site program, and Mobile App by becoming a
Featured Exhibitor. Your company logo will be listed at the top of all of the exhibitor lists.

EXCLUSIVE SUPPORTER OF ON-SITE PROGRAM AD $18,000
Distributed to every attendee, the on-site program contains meeting highlights and schedule of events.
Your corporate advertisement will remind members of your contribution long after the meeting is over.

SNO DIGEST AD – SNO ANNUAL MEETING EDITION $1,200 (PER DAY)Distributed to every attendee each day during the conference, the SNO Digest Meeting Edition will
highlight daily schedules at a glance, keynote and invited speakers, social events, and more. Don’t missthe opportunity to highlight your Independent Satellite Symposium, your company message, or to drive
attendees to your exhibit booth.

Clings Starting at $5000
Clings give your company the ability to promote itself or its brand to the attendees through the George
R. Brown Convention Center. Cling pricing starts at $5000.

EXHIBIT & SUPPORT PROSPECTUS

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SUPPORT A SPECIAL SESSIONWELCOME TO HOUSTON RECEPTION $50,000

This event hosts all meeting attendees, guests, faculty, and exhibitors. This high-profile event kicks
off the Annual Meeting on Thursday, November 21.

EDUCATION DAY $15,000 (PER SUPPORTER) Available to Non-Profits Only
The Education Day (November 21) this year will focus on Molecular Classification of Brain Tumors and
Its Role in Therapy. There will be two distinct tracks on this theme, one addressing basic science andthe other addressing applied science. The supporting organizations will be recognized throughout
the day. There will be multiple supporters of this special opportunity.

POSTER SESSION & Rapid oral reports $20,000
Rapid theaters are positioned throughout the exhibit hall giving attendees the opportunity to listen
to featured posters in a rapid fire format, and to view over 600 posters during a 2-hour reception on
Friday, November 22. The supporter will be recognized throughout this important educational event.

ADD-ONS FOR YOU AND ATTENDEESLANYARDS $30,000
The attendee lanyards provided to every attendee will bear your company’s name or logo. This is avery high profile opportunity!

BRANDED CHARGING STATION $15,000 (EACH)
Branded charging stations will be placed in high-traffic areas. These stations will displa y your video or
static content throughout the meeting.

WI-FI SUPPORTER $35,000
Always in demand, meeting attendees will greatly appreciate wireless internet access in theconference area. The supporter will be recognized throughout the meeting in signage and electronic
communications.

TRAINEE REGISTRATIONS $15,000 Available to Non-Profits Only
Support the education of young investigators in our field who will be tomorrow’s future in neurooncology. Reduced registration fees will be extended to all trainees by the supporter of thisopportunity. Program materials and signage will denote the sponsor’s support.

HOSPITALITY SUITES $20,000 EACH
For companies and non-profits, we suggest renting a hospitality suite, a dedicated meeting spacefor internal meetings, discussions with potential clients, and interactions with investigators. Eachhospitality suite comes with signage designating it as your exclusive meeting area. You’ll have accessto the space from Wednesday to Sunday of the Annual Meeting.

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EXHIBIT & SUPPORT PROSPECTUS

SUPPORT FUN AND WELLNESS IN THE EXHIBIT SPACE
BRANDED INTERACTIVE PHOTO BOOTH $12,000
Offering a branded photo booth where attendees can take pictures with entertaining props andkeep a branded memento. Attendees will be prompted to share their photos on social media using aunique hashtag created by us, which will trend throughout the Annual Meeting.

CARICATURIST $20,000
A caricaturist will produce caricature sketches of guests on a sizable, branded mural, which will beshared to all attendees at the conclusion of the Annual Meeting. Attendees will also be offered the
choice to receive an individual caricature drawing to keep as a branded memento.

SUPPORT A LIFESIZE COLORING PAGE OF THE HOUSTON SKYLINE $25,000
Attract participants to engage in a life-size coloring activity during the conference. Upon completion,
the coloring page will unveil the Houston skyline along with your logo.

SNO WELLNESS EVENTS $18,000
Branded opportunity to support SNO Wellness Events at the SNO Annual Meeting. Supporter will
receive signage and recognition throughout the meeting.

If you would like to show your support in otherways not listed here, the Exhibit and Supports
team would love to hear it. Please email us atpartnerships@soc-neuro-onc.org.

EXHIBIT & SUPPORT PROSPECTUS

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INDEPENDENTSATELLITESYMPOSIA (ISS)GUIDELINES PURPOSE
The 29th Annual Scientific Meeting and Education Day of the Society for Neuro-Oncology is set for November
21-24, 2024, at the George R. Brown Convention Center in Houston, Texas.
These guidelines are designed to streamline your application process to include eligibility, marketing,scheduling and costs.

ELIGIBILITY AND SYMPOSIUM CRITERIAThe organization must:••

Fulfill funding obligations in advance of the meeting (see Financial Considerations)
Hold SNO harmless from any and all claims that may result from the meeting

The Symposium must:•••

Provide high-quality scientific information for healthcare providers
Offer balanced and objective information
Provide non-duplicative information from the Annual Meeting scientific abstract presentations

SCHEDULING AND LOCATION
ISS time slots are designated for lunch and evening slots, Thursday through Saturday. Please note thatsatellite sessions may run concurrently during designated ISS time slots.
SNO will designate meeting room space within the conference venue for use by Satellite providers.

PROMOTION/MARKETINGThe ISS provider is encouraged to promote and market their symposium to generate attendance. SNO
reserves the right to review marketing material in order for the ISS provider to receive:

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Listing of symposia on SNO website
Listing in final program material
On-site signage
Inclusion of materials in registration bags

All material should contain the following qualifying statement:“The Society for Neuro-Oncology has reviewed and approved this symposium as appropriate forpresentation as an Independent Supported Symposium. The symposium constitutes the content and viewsof the sponsor and is not part of the official SNO Annual Meeting program.”

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EXHIBIT & SUPPORT PROSPECTUS

GENERAL POLICIESSNO Logo Use: Educational, investigator, business meetings and social functions planned by exhibitors,commercial firms and other organizations may not make any use of the SNO name or logo, or in any way
imply the function is a SNO function, without express permission from SNO.
Independent Educational Planning: SNO, by accepting support from a commercial organization, is
not obligated to accept advice or services concerning SNO annual meeting speakers, invitees or othereducational matters, including content. Representatives of commercial supporters may attend a SNO
educational activity, but may not engage in sales activities while in the room where the activity takes place.
There will be an agreement between the Commercial supporter and SNO for this independent supported
session. This session will not be a session which will be accredited by SNO CME; the commercial or non
profit supporter will be allowed if they would like to have their session supported by another CME provider,but it would be at their own expense.
Additional Charges: The fee for the symposia is for the use of the assigned room by SNO staff during alloted
dates and times. The ISS providers are responsible for any charges associated with electrical services, audiovisual, telephone, decorations, catering, room setup and take down, and any other charges deemednecessary by the venue.

FINANCIAL CONSIDERATIONSThere is a $500 nonrefundable application fee that must accompany your application. Upon approval of the
Symposium, the provider will be invoiced for $40,000 for evening ISS, and $20,000 for lunchtime ISS. SNO
partners at the “Platinum” level are entitled to a $5,000 discount (evening sessions only).
Programs cancelled prior to August 1st will be issued a full refund (with the exception of the nonrefundable
application fee). For cancellations after August 1st, SNO will retain independent supported session funds
and consider rescheduling the event at a future time.

OTHER FUNCTIONS
Organizations wishing to hold non-ISS functions in conjunction with the SNO Meeting must first obtain SNO
approval. The Function Space Request Form (Appendix B) must be submitted to SNO for any event to beconsidered.

APPLICATION PROCESS
Applications for ISS (Appendix D) must be completed and submitted to SNO. Applications are reviewed by
the administrative office and/or the meeting chairs who will approve the program to be held in conjunction
with the SNO Annual Meeting.
Applications will be considered on a case-by-case basis as they are received. Applicants are therefore
encouraged to submit their ISS application as soon as possible to ensure their slot at the meeting.
Applications received after all of the available time slots have been filled will be placed on a waiting list.
Applications must be final upon submission. Incomplete applications will not be reviewed.

Applications (Appendix D) should be forwarded to:
MALOREE BURGIN
E-MAIL: MALOREE@SOC-NEURO-ONC.ORG

EXHIBIT & SUPPORT PROSPECTUS

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IMPORTANT DATESExhibit Booth Payment Schedule:
By August 19, 2024:• 50% of the total supporter and/or booth fees are due for applications andproposals submitted on or before June 17, 2024.
• For applications and proposals submitted after August 19, 2024, 50% of
the total fees are paid 30-days after receiving the invoice.
By November 1, 2024:• 100% of total booth and/or sponsorships fees are due 30 days after
receiving the invoice.

Exhibit Booth Cancellation Schedule
September 20, 2024: Last day to cancel your booth without penalty, minus
a processing fee.
September 21, 2024 - October 18, 2024: 50% of total booth fee is charged.

Exhibit Hall ScheduleMove-In: Wednesday, November 20, 2024, 8:00 a.m. - 5:00 p.m.
* All booths must be set up and ready by 5:00 p.m.
Exhibitor Hours
Thursday, November 21, 2024: 7:00 a.m. – 5:00 p.m.
Friday, November 22, 2024: 7:00 a.m. – 5:00 p.m. - Poster Session Starts
at 7:30pm; we encourage you to be at your booths for networking
opportunities;• Saturday, November 23, 2024: 7:00 a.m. – 5:00 p.m.

••Move-Out: Sunday, November 24, 2024: 8:00 a.m. – 1:00 p.m.

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EXHIBIT & SUPPORT PROSPECTUS

KEY CONTACTSSNO ADMINISTRATIVEOFFICESPONSORSHIP AND EXHIBITMANAGEMENT

713-526-0269
partnerships@soc-neuro-onc.org

Shelley Pressleyshelley@soc-neuro-onc.org

SPONSORSHIP AND EXHIBITLOGISTICS

INDEPENDENT SATELLITESYMPOSIA

Megan Bell-Johnston
megan@soc-neuro-onc.org

Maloree Burginmaloree@soc-neuro-onc.org

ADVERTISING, ANCILLARIES &FUNCTION REQUESTSACCOUNTS PAYABLE AND
RECEIVEABLE

Gabby Griffin
gabrielle@soc-neuro-onc.org

Amelia Hutsell
amelia@soc-neuro-onc.org

EXHIBIT & SUPPORT PROSPECTUS

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APPENDIX A: EXHIBITOR APPLICATION
We wish to exhibit at the 29th Annual Scientific Meeting and Education Day of the Society for Neuro-Oncology.
 We have read and agree to the terms provided in the Exhibit Regulations contained on pages 6-8 of this prospectus.
Organization
Address
City

State

Contact person

Zip Code

Email Address

Tel.

Registering Exhibitors: An exhibit registration link will be provided by email to register all exhibitors.

PAYMENT INFORMATION
 Standard Inline Booth: $5,000 10’ x 10’ booth (includes two registrations) Standard Inline Booth: $10,000 10’ x 20’ booth (includes four registrations) Endcap Booth: $10,400 10’ x 20’ booth (includes four registrations) Standard Inline Booth: $15,000 10’ x 30’ booth (includes six registrations) Island Booth: $30,000 20’ x 20’ booth (includes eight registrations) Island Booth: $40,000 20’ x 30’ booth (includes twelve registrations)
Additional registrants (up to two per booth)
My check in the amount of $

 1 x $600

 2 x $1200

is enclosed

Please charge my credit card for $ VISA Mastercard

 AmexCard #

Exp. Date

CCV #Name on Card
Email completed forms with payment to:Society for Neuro-Oncology
Attn. Megan Bell-Johnston
Phone: 713-526-0269
Email: partnerships@soc-neuro-onc.org

EXHIBIT APPLICATION DEADLINETo secure your space, please fill out the Exhibitor
Form and email the application to partnerships@socneuro-onc.org by September 21, 2024.

ADDITIONAL SERVICESElectricity, audiovisual and internet access are available
through the convention center at the exhibitor’s
expense.

REFUNDS/CANCELLATIONS
Cancellations received prior to September 21, 2024 will
receive a full refund of the exhibit space fee, less a $250
administrative fee. Cancellations received on or after
September 21, 2024, will forfeit all exhibit fees.

ADDITIONAL EXHIBITOR REGISTRATION
Two (2) complimentary registrations are included withthe price of each exhibit space. Up to two (2) additional
registrations per 10x10’ booth are available at a cost of$600 per badge. A unique email address must be
provided for each registrant.

DISCLAIMER
The conference organizers do not endorse thecommercial products, equipment, or services presented
by exhibitors and/or financial supporters of thismeeting.

APPENDIX B: FUNCTION SPACE REQUEST FORM
GEORGE R. BROWN CONVENTION CENTER, HOUSTON, TEXAS, NOVEMBER 21 - 24, 2024

Organizations wishing to hold non-ISS functions in conjunction with any part of SNO 2024 must first obtain approval from SNO and are required tocomplete and return this form. All scheduled events must adhere to SNO regulations. If the function is approved, the organization will work directlywith the hotel to make arrangements pertaining to the proposed event. Please submit one form for EACH function that you would like to hold.

REGULATIONS AND GUIDELINES

Deadline for Ancillary Meeting Requests: October 25, 2024

• SNO prohibits competing functions with SNO educational sessions. Functions (or transportation to and from functions) may not beheld during SNO educational session times.
• The fee associated with this request is for use of the room and dates/times allotted. Each organization is responsible for any charges
associated with electrical services, audio-visual, telephone, decorations, catering, room setup and take down, and any other charges
deemed necessary by the venue.
• You will be informed if audio visual equipment is in your assigned room. For removal, an additional fee will be incurred.
• Any promotional materials associated with your function must be submitted for SNO review. The name “Society for Neuro-Oncology”,
the acronym “SNO” and the SNO logo are registered trademarks of the Society for Neuro-Oncology and may not be used without theexpressed written consent of SNO.
• Events that are sponsored may be considered to be an Independent Satellite Symposia (ISS) which requires submission of the application
found in Appendix D.
• Groups will not be allowed more than three (3) ancillary meetings to allow others the use of the meeting space.
• Ancillary meetings may not be greater than (4) hours in length unless specifically approved by SNO.
• You will only have access to the meeting room during the time assigned to you by SNO (this includes set up and breakdown time).
• Please allow 5-7 business days for function space approval.
• Meeting space and time slots are limited. Requests for function space will be processed in the order received. Incomplete request forms will
not be considered.
• All function request fees are non-refundable.
Organization Type: Industry  Non-profit

Organization Name
Address
City

State

Contact

E-mail Address

Function Name

Zip Code

Tel.

Requested Date and Time

Function Description
Rates:

 Nonprofit Investigator Meeting ($0)  SNO Committee Meeting ($0)  Slide Review ($300)
 Industry Meeting ($1000)  Reception/Social Function ($1000)
Number of Estimated Attendees:

CONFIRMATION AND PAYMENT INFORMATION
I understand and agree to the Regulations and Guidelines noted above. Signature

 Please charge my credit card for $ VISA
Card #

 Mastercard

 I will pay with a check  Please send an invoice

 AmexExp. Date

CCV #Name on card

Email or send completed Function Space Request Form to:
Gabby Griffin gabrielle@soc-neuro-onc.org
Society for Neuro-Oncology, PO Box 273296, Houston, TX 77277-3296 Phone: (830) 321-0552* Requested room setup cannot be guaranteed. Room reconfiguration charges may apply and if so, these charges will be the responsibility of the organizer.

APPENDIX C: SNO PARTNER FORM
YES! We wish to partner with the Society for Neuro-Oncology at the level marked below.
 Platinum ($75,000)
 Benefactor ($42,000)
 Supporter ($24,000)
 Contributor ($12,000)
We wish to support the following event(s): Welcome Reception $50,000

 SNO Wellness Events $18,000

 Wi-Fi Supporter $35,000 Branded Lounge Area $35,000
 Lanyards $30,000
 Houston Skyline Coloring Page $25,000 Charging Station $15,000 each Education Day $15,000 per supporter Poster Sessions $20,000

 Interactive Photo Booth $12,000 Trainee Registration Fees $15,000
 Hospitality Suite $20,000 each Caricaturist $20,000

 Clings Starting at $5,000

 On-site Program $18,000 Featured Exhibitor $5,000

Organization
Address
City

State

Contact person

Zip/Postal CodeCountry

E-mail Address

Telephone

CONFIRMATION AND PAYMENT INFORMATION
I understand and agree to the Regulations and Guidelines noted above. Signature
 Please charge my credit card for $ VISA Mastercard

Card #

 I will pay with a check  Please send an invoice

 AmexExp. Date

CCV #Name on card
Send completed form to:
Megan Bell-Johnston
Society for Neuro-Oncology, PO Box 273296, Houston, TX 77277-3296
Phone: 713-526-0269
Email: partnerships@soc-neuro-onc.org

DISCLAIMER
The conference organizers do not endorse the commercial products, equipment, or services presented by exhibitors and/or financial supporters of this meeting.

APPENDIX D: SATELLITE SYMPOSIUM REQUEST FORM
Organizations wishing to hold a Satellite Symposium during the annual SNO meeting must first obtain approval andare required to submit this Request Form together with a non-refundable application fee of $500.

Organization
Address
City

State

Zip/Postal CodeContact person

E-mail Address

Tel.

Will the event be a CME symposium?

 Yes  No If yes, anticipated CME credits:

Is the organization a SNO Partner?

 Yes  No

If no, please note the eligibility requirements for hosting symposia and attach the SNO Partner application (Appendix C)

Satellite date/time requested: Thursday, November 21, 2024
 Lunch ISS Session (1-hour session): $20,000
 Evening ISS Session (2-hour session): $40,000 ($5000 discount for Platinum Level Supporters)
 Friday, November 22, 2024
 Lunch ISS Session (1-hour session): $20,000
 Evening ISS Session (2-hour session): $40,000 ($5000 discount for Platinum Level Supporters) Saturday, November 23, 2024
 Lunch ISS Session (1-hour session): $20,000
 Evening ISS Session (2-hour session): $40,000 ($5000 discount for Platinum Level Supporters)
Title of Planned Symposium
Brief description, topics to be discussed, proposed faculty (or attach one-page sheet) I have read and agree to abide by the ISS Guidelines pertaining to Satellite Symposia and understand that:
1. Several Satellite Symposia may run concurrently.
2. Space assigned by SNO for Satellite Symposia will likely be in the same rooms as SNO’s general sessions.
Correspondingly, access to assigned meeting space will be limited only to the time slot provided by SNO.
Signature

SNO REVIEW

Printed name

Date

Applications for Satellite Symposia will be reviewed by SNO.
Decision for acceptance or denial will be made on a first come, first served basis and slots may therefore sell out
prior to the meeting.

CONFIRMATION AND PAYMENT INFORMATION
I understand and agree to the Regulations and Guidelines noted above. Signature
 Please charge my credit card for $ VISA Mastercard

Card #

 I will pay with a check  Please send an invoice

 AmexExp. Date

Name on card

Send completed form and Payment information to:
Maloree Burgin
Maloree@soc-neuro-onc.org

CCV #