2024-2025 Application Guide for Research Students
Japan Advanced Institute of Science and Technology
1. Eligibility Requirements
Prospective applicants for Research Students are those who:1) graduated or is expected to graduate from a university.
2) are recognized by JAIST as having academic ability equivalent or superior to that of a university
graduate.
NOTE: Applicants who apply according to 2) must be determined whether they are eligible or not,so they must contact us by the end of September of the previous year for April Admission, andby the end of February for October Admission.
The result of the decision will be notified by the time the application period starts.
2. Enrollment Date
Enrollment date shall be April 1st and October 1st.
3. Enrollment Period
1) Enrollment period must be requested in months up to 12 months.
2) An extension of enrollment period must be applied by the end of the month prior to the last monthin which the enrollment period ends.
The extension may be granted up to six months. A maximum of the total enrollment period is 24months.
4. Application Procedures
Before application, applicants must contact a JAIST faculty member by whom you wish to besupervised and obtain an informal consent of acceptance. After receiving the informal consent via
email, you must submit a copy of the email message which states his/her acceptance with theinformation of the sender, receiver and received date.
1) Application Documents
Types of Documents

Note

1.

Application form

Specified form

2.

Curriculum vitae

Specified form

3.

Proof of graduation/expectedgraduation*Copies are NOT acceptable.

Proof of (expected) graduation must be issued by
the president or a dean of the university from which
the applicant graduated (or will graduate) and bear
the school’s stamp or embossed seal and thesignature of the authorizing official. It must specify
the exact date of (expected) graduation.
Applicants should submit one of the followings:a) Graduation certificate issued by university(original)b) Official letter issued by university (original)c) Certified copy of diploma by university (original)d) Certified copy of diploma by government agency/ office (original)
The certificate must be prepared in English orJapanese. Documents in languages other thanEnglish or Japanese must be accompanied with an
official translation in English or Japanese.
1Types of Documents

NoteTranslations must be issued by the university or
government agency/office and bear a stamp or
embossed seal of the school or the agency/officeand the signature of the authorizing official.
Translations from a Japanese language school ortranslation company are acceptable if they arestamped with the official seal of the translating body.

4.

Official transcript*Copies are NOT acceptable.

An official transcript must be issued by the president
or a dean of the university from which the applicant
graduated (or will graduate) and bear the school’s
stamp or embossed seal and the signature of theauthorizing official.
Applicants should submit one of the followings:a) Transcript issued by university (original)b) Certified copy of transcript by university (original)c) Certified copy of transcript by government
agency / office (original)
The certificate must be prepared in English orJapanese. Documents in languages other thanEnglish or Japanese must be accompanied with an
official translation in English or Japanese.
Translations must be issued by the university or
government agency/office and bear a stamp orembossed seal of the school or the agency/officeand the signature of the authorizing official.
Translations from a Japanese language school ortranslation company are acceptable if they arestamped with the official seal of the translating body.
If applicants transferred from a university or
attended a non-degree graduate program of a juniorcollege or technical college, they must submit thetranscripts from both the present and previous
schools (university, junior college or regularcurriculum of technical college) together.

5.

Research proposal

6.

A copy of an email message or adocument which states a JAIST
supervisor’s consent of acceptance

Please describe what you wish to work on at JAIST
including the following information in English or
Japanese;
Research title, research background, goal,contents, characteristics, method, effect to be
expected and preparation status.
The number of words are 1,200 words in English or
2,000 words in Japanese. Supplementary materials
can be attached.
*It's mandatory to show it to your supervisor for
approval before submitting.
Free format

2Types of Documents
7.

Screening Fee: 9,800 yen

NoteTransfer the screening fee to the JAIST bankaccount below by bank transfer (wire transfer) andattach the document shows that the screening fee
was transferred.
*Applicants shall bear the bank transfer service
fees.
*Be sure to remit by the name of the applicant.
For applicants living in Japan
Bank name:
The Hokkoku Bank, Ltd.
Branch name:
Tatsunokuchi Branch
Account number: Savings account 247794
Name of account holder:Japan Advanced Institute of
Science and Technology
For applicants living outside Japan
Bank name:
The Hokkoku Bank, Ltd.
Branch name:
Tatsunokuchi Branch
Branch address: 104, Tatsunokuchi machi,Nomi, Ishikawa, Japan
Beneficiary:
Japan Advanced Institute ofScience and Technology
Account number: 247794
SWIFT(BIC) code: HKOKJPJTATTENTION for applicants living outside
JapanPlease make sure to arrange thecorresponding bank fees to be “charged to theremitter”. If it is arranged to be “charged to thebeneficiary” by error, the corresponding bankwill deducted the fees from the remittance andyour payment to JAIST will be insufficient.

8.

Source of funds for study at JAISTSpecified form
Only for non-Japanese applicants living outside
Japan

9.

A photocopy of scholarshipcertificate

Only for non-Japanese applicants living outside
Japan who are receiving (or will receive)
scholarship10.

A photocopy of Residence card orSpecial Permanent Resident
Certificate
A photocopy of passport

Both sides of residence card/certificate
Only for non-Japanese applicants living in Japan

11.

Page that clearly shows applicant’s name and photo
Only for non-Japanese applicants

NOTE: If applicants have certificates of foreign language skills such as TOEFL, IELTS,
JLPT, etc., submit the certificates (photocopies are acceptable) with the application
documents.

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[Important] The details of “*Copies are NOT acceptable.”
Certificates must be original. Certificates with an electronic seal but not in an anti-counterfeiting
paper are not accepted unless the envelopes are sealed by the University that applicants graduated(or will graduate) from.
2) Application Period
Enrollment Month

Application period

AprilDecember 1 to December 31

October

May 1 to May 31

3) Application Method
All documents listed on “1) Application Documents” must be sent by registered mail which applicant
can check the delivery status (such as EMS, DHL or FedEX). No submissions other than by post
are acceptable. Application should be postmarked on or before the last day of application period.
4) Mailing Address
Educational Service Section, Educational Affairs Department, JAIST
1-1 Asahidai, Nomi, Ishikawa 923-1292, Japan.
5. Selection Method and Notification of Admission Decision
Selection will be conducted by screening the application documents. Applicants may be asked totake an oral examination, if necessary.
Result notification letter will be sent to each applicant by email.
6. Entrance fee and Tuition
1) Entrance fee: 84,600 yen
2) Tuition: 178,200 yen for 6 months*Payment of 1) and 2) must be made by the specified date. Details will be noticed to successful
applicants.
*When the tuition is revised while being enrolled in JAIST, the new tuition shall be applied upon therevision.
7. Others
1) Research students can apply only for graduate school of JAIST and are not allowed to conduct
research at Tokyo Satellite.
2) Once the application documents are received, they will not be returned under any circumstances.
3) In principle, screening fee, admission fee and tuition will NOT be refundable. However, screening
fee is refundable in the following cases. In these cases, the screening fee will be refunded after
deducting bank transfer fee (including foreign remittance charge) .
i) In the case that the applicant withdraw the application before the screening, or the application
was rejected by JAIST before the screeningii) In the case that applicants have paid the fee twice by mistake4) If it is turned out that an applicant has made false statements or has neglected matters to be statedon application documents, the admission may be revoked even after enrollment.
5) In order to enroll in JAIST as a degree seeking student (full-time master’s/doctoral programstudent), research students must pass an entrance examination. Research students who havenot finished the tuition fee payment for research period might be rejected from admission as adegree seeking student of JAIST.
6) If you wish to enroll as a regular student in the Master's or Doctoral program at JAIST, please4

contact the Admissions Section <nyushi@ml.jaist.ac.jp>.
For International students
1) Non-Japanese applicants have to conduct research more than 10 hours per week according tothe Immigration Control and Refugee Recognition Act in order to enroll under the status ofresidence “student”.
2) If non-Japanese applicants living in Japan had been enrolled in other universities in Japan as a
non-degree seeking student such as research student or course oriented student before applying
to JAIST, they must contact the Immigration Bureau to confirm whether the extension of visa canbe accepted or not because their extension of residence period might not be accepted. If theextension of residence period cannot be accepted, JAIST doesn’t approve their enrollment. It is
the responsibility of each applicant to contact the Immigration Bureau before the application. Inaddition, students are responsible to update their residence period status after enrolling in JAIST.
3) If non-Japanese applicants hope to move in the JAIST student housing, contact the Student
Welfare Section at gakusei@ml.jaist.ac.jp before application.
8. Handling of Personal Data
Names, addresses, and other personal data provided in the application documents will be used forthe purpose of screening applicants (application process and selection). If the applicant is admitted
to JAIST, the information will be used for educational affairs (student registration management).
Contact:
Educational Service Section
Educational Affairs Department
Japan Advanced Institute of Science and Technology (JAIST)
1-1, Asahidai, Nomi, Ishikawa 923-1292
Email: ndegree@ml.jaist.ac.jp Phone: 0761-51-1938
Office Hours : from 9 :00 a.m. to 5:00 p.m. except for Saturdays, Sundays and national holidays

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