SERVICE RULES
Hindustan Institute of Technology and Science has developed the Service Rules
pertaining to the Staff induction, development and Conduct rules.

Motto

To Make Every Man a Success and No Man a Failure.
To be an International Institute of Excellence, providing a

Visionconducive environment for education with a strong emphasis on
innovation, quality, research and strategic partnership blended withvalues and commitment to the society.

MissionTo create an ecosystem for learning and world class research.
To nurture a sense of creativity and innovation.
To instill highest ethical standards and values with a sense of
professionalism.
To take up activities for the development of Society.
To develop national and international collaboration and strategic
partnership with industry and institutes of excellence.
To enable graduates to become future leaders and innovators.

Value Statement

Integrity, Innovation, Internationalization.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

1QUALITY POLICY

1. To provide students with the latest and the best in the rapidly changing field of Engineering,Technology, Management and Human development.

2. To nurture students with competence, skill and state-of-the-art professionalism thus rendering
them capable of taking up any challenges in their respective field.

3. To mould students into responsible citizens with moral, ethical and social values so as to fulfil their
obligations to themselves, to the nation and the society at large.
QUALITY POLICY OF H.R.D:
1.

To provide quality human resources (both teaching and non-teaching) to the Institution, based on
the manpower requirement through an effective selection process.

2. To enrich all the staff members by providing need-based training in order to develop their skills,
personality and factors required for their respective profession.
3. To promote staff welfare programmes and to create a progressive environment in the Institution.
4. To monitor the staff performance and to reward the best performers and take measures toimprove the performance level of the average / low performers.
5. To recognize the service of the staff members and to motivate them through a rewarding system.
ABOUT THE SERVICE RULES:The Service Rules provide entire guideline regarding Human Resources. It will be beneficial to the staff
members to have an insight into the transparency of the systems and procedures followed in thisInstitution, thus facilitating them to work with more renewed enthusiasm.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

2

Contents
Chapters

Topics

Sub topics

I

Definitions

Page No.
4 to 7

Selection of Teaching and Non-Teaching staff

8 to 22

Scale of pay
Appointment of HTRF

23 to 24
24 to 25

Procedures

26 to 27

Probation
Induction programme
Staff personal file
Identity Card
AttendanceWorking hours

27 to 28
28
29
29
29
30

Duties & Responsibilities

31 to 35

Dos & Don’ts

36 to 37

Minimum workload per week for teaching staff

37

Training & Development programme

37 to 38

Performance Appraisal system
Confirmation
Annual Increment
Promotion policy
Transfers
Incentive for Research
Recognition of service
Consultancy
Retirement
Resignation / Termination of service

38 to 66
66
67
68
68
68 to 6970
70 - 71
71 to 72
72 to 73

IV

Conduct Rules

74 to 83

V

Leave Rules

84 to 89

VI

Participation in Institution Committees

90 to 92

VII

Delegation of powers

93 to 98

VIII

Other Norms / Systems followed in the Institution

99 to 104

II

III

Selection /Appointment of
Employees

Post Selection
ProcessSERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

3

CHAPTER – I
PRELIMINARY

1: DEFINITIONS
1.1“Board of Management” (BOM) is the principal & integral part of the Management of Hindustan
Institute of Technology and Science (HITS), and constituted as per the provisions of UGC
regulations and gives the approval for all academic and administrative matters.

1.2“Chairman” means the Chairman / Chairperson of the Board of Management of the deemed to be
University, by virtue of the office held by him / her.

1.3

“Premises” means the entire premises of the office of HITS, which includes departments, labs,
classrooms, sections and other places both inside and outside, residential quarters, hostel
buildings, canteen and such other areas and precincts attached to the office of the HITS.

1.4“Management” means the Board of Management vested with the authority to enforce the rules andregulations governing the staff service rules.

1.5“Appointing Authority, Disciplinary Authority, Competent Authority”, under these rules means any
authority empowered and vested with powers by the BOM to be of service to HITS.

1.6“Appellate Authority” means authority higher than the Competent Authority (Chancellor)

1.7“Selection Committee” means the authority nominated by the BOM to select candidates forrecruitment.

1.8“Appraisal Committee” is the Committee nominated by the BOM to recommend to the Authority
concerned, promotions or special increments, on the basis of performance reports.

1.9“Employer” is the Board of Management of HITS.

1.10“Establishment” means HITS, its branches and other units or institutions run / owned / managed
by HITS in India and abroad.

1.11

The word “Employer”, “Management” and “HITS” for all purposes mean the same (i.e.) theManagement of HITS, unless it connotes differently in a particular context in which case it will be
noted and given the due emphasis as and when required.

1.12“Notice” means a Memo or Memorandum in writing required to be given or posted or exhibited on
the Notice Board or published in Newspapers for the purpose of service policies pertaining tohuman resources of HITS.

1.13“Notice Board” means the notice board specially maintained in a designated place within thepremises of HITS for the purpose of displaying notice(s).

1.14“Habitual” means any act of fault or misconduct or omission committed by a person or group for aminimum of three times and within a period of 12 months.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

4

1.15

“He” means he / she used as a pronoun of common gender. Masculine terms include the feminine
gender as well with no reservation whatsoever unless otherwise mentioned.

1.16

Singular terms denote plural forms unless otherwise mentioned.

1.17“Salary” means all remuneration earned which comprises Basic salary, Dearness Allowance, houserent allowance, conveyance allowance and any other allowance per month exclusive of overtime
payment.

1.18“Leave” means authorized absence with or without pay.

1.19

“Absence from work” shall mean uninformed absence from the work place, late attendance orleaving the work place early.

2. The BOM may modify, cancel, substitute or add to these HR Manual.
3. The power granted by these rules may be exercised by any person duly vested
concerned, by the BOM.

with the authority

4. The duties of an employee shall pertain to his work as per the terms and conditions of appointment andsuch other duties as may be assigned to him from time to time.
5. It shall be the duty of every staff to so conduct himself in his personal life and in his relations with thestudents, co-employees, colleagues and fellow-citizens as to be worthy of the ideals of HITS, asmentioned in the Conduct Rules (Chapter – IV).
6. This HR Manual is subject to revision by the Board of Management with suitable addendum from time totime.
7. Classification of Employees
7.1 The Staff are classified into the following categories for administrative convenience:(a) Academic Staff:•

Teaching Staff•

Technical Staff(b) Administrative Staff:•

Managerial Staff•

Supervisory Staff•

Clerical Staff(c) Supporting Staff:•

Drivers•

Security Staff•

House Keeping Staff

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

5

7.2

•

Attenders•

Maintenance Staff“Employee” shall be classified as:(a) Permanent(b) Probationer(c) Temporary(d) Part Time(e) Visiting(f) On-Contract(g) Adjunct(h) Professor – Emeritus(i) Professor of Practice(j) Casual(k) Substitute

7.3

A “Permanent” employee means one who has completed the specified period of probation or theextended period of probation, satisfactorily.

7.4

A “Probationer” employee means one who is appointed on probation but not completed his
probationary period.

(NOTE: A permanent employee on probation in a new or higher post will be deemed to be on
probation for a limited period of time and suitability in the new or higher post. However, for allother purposes he will be entitled to the benefits of a confirmed employee.)
7.5

A “Temporary” employee is an employee who has been engaged for work which is of an essentially
temporary nature likely to be completed within a limited period. The person so engaged will nothave any right to either a permanent or temporary post which may arise in future.

7.6

A “Part Time” faculty / staff means an employee engaged for work for a certain period mentioned
in his appointment order for a specific number of days in a week / month.

7.7

A “Visiting” faculty / staff means a person engaged for work on hourly basis in a day for a certain
period mentioned in his appointment order.

7.8

An “On-Contract” employee means a person appointed on contractual employment for a specified
period.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

6

7.9

An “Adjunct faculty” means a person appointed by the competent authority based on therecommendation of a Committee. Period of empanelment will vary from 06 months to 03 years as
decided by the Institution on mutually agreed terms and conditions.

7.10

A “Professor – Emeritus” means someone who retires from a position of distinction as a faculty.

7.11

A “Professor of Practice” means a person appointed by the competent authority with provenexpertise in their specific profession or role with at least 15 years of service or experience,
preferably at a senior level.

7.12

A “Casual” employee is one who is employed on a day-to-day basis for work that is occasional orcasual in nature.

7.13

A “Substitute” employee is one who is engaged in the place of a permanent employee who is
temporarily absent.

NOTE: Employees covered in item No. 7.5 to 7.11 are not entitled to benefits provided to other classes of
employees unless specifically provided in the letter of engagement.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

7

CHAPTER – II
8. APPOINTMENT / SELECTION OF EMPLOYEES
8.1

Selection of Teaching and Non-Teaching Employees:(a) Manpower Planning and Selection of Faculty:
Direct recruitment to all cadres is based strictly on merit. In all the cases, the following proceduresare followed(i) At the end of each semester, HODs review staff position in staff meetings and prepare manpower
requirement.
(ii) The manpower requirements with justifications are presented to the respective Deans and HR.
(iii) The Dean review the request based on Workload, Student in-take and recommend the additional
manpower requirement to the Vice-Chancellor.
(iv) The Dean present the manpower requirement to the Board of Management (BOM) for approval.
(v) Board of Management reviews the Manpower Requirement and approves the list presented by Dean.
(b) Candidate Search/ Shortlisting & Selection:

The following methods are used:
1.

Internal data base

2. Advertisement
3. Career Portali.

Advertisements are released in the leading newspapers and the same is also posted on the Institution
website.

ii.

Resumes are received and serially numbered according to each departmentiii.

All CVs are scrutinized by the Committee for each department based on criteria prescribed for the
position.

iv.

Short listed applicants are intimated to attend the interview.

v.

Members of the Staff Selection Committee are informed about the Interview dates / time.

vi.

The Committee selects the candidates based on interview, technical test and teaching assignment.

vii.

The Committee then prepares the Minutes of meeting and recommends the selection of candidates tothe Board of Management for finalizing the candidates.

viii.

The Board of management reviews the list of selected candidates and approves the same.

ix.

HR Department prepares the Offer of appointment letters based on the approval of the BOM andsends to the selected candidates, who have accepted our terms and conditions, subject to thesubmission of the candidate’s highest degree certificate in original for verification.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

8x.

The Selected candidates accept the Offer letter and sign the duplicate copy of the Offer of
appointment letter as a token of acceptance.

xi.

Upon joining, the selected candidates are issued Appointment orders duly signed by the Authorized
Signatory and the candidates need to fill in the Joining Report.

xii.

Joining Report of each candidate is signed by their respective HOD, Department of H.R.D, Dean,
Registrar, Pro Vice Chancellor and Vice Chancellor.

xiii.

Upon joining, the selected candidates are issued the Appointment Order and are requested to fillin the Joining Report which is signed by the respective heads in the prescribed format along with thefollowing enclosures:(a) Certificate of physical fitness issued by a Medical Practitioner or the hospital approved by theManagement, as required.
(b) Relieving letter from the previous employer, if any.
(c) Evidence of date of birth / proof of age.
(d) Proof of Passport, Driving Licence, Adhaar, Voter’s ID and PAN card(e) Highest original certificate of qualification and experience, with one set of the copies of thesecertificates, duly attested.
(f) Six copies of the candidate’s color photograph.
(g) Any other documents specified by the Management.
Note: Evidence of Date of Birth / Proof of Age: Every employee at the time of reporting to duty
should give a certificate / declaration of the date of birth supported by any one of the following:(a) Certified extract from Register of Births and Deaths(b) School Leaving Certificate(c) Matriculation Certificate(d) Any other document acceptable to the Management.
The age of the employee, verified with reference to any of the above shall be the sole evidence of
the age of the employee for all purposes including appointment and retirement.

xiv.

Due to lack of vacancies, the resumes of shortlisted candidates are filed separately as “Resource
Available” or saved in data bank for future purpose.
As and when required and depending on emergency / exigency situations, adhoc appointments are madeon contract basis for specified periods.

(c) Composition of Selection Committee:a.

Every Selection Committee shall consist of the following members:
For appointment of Professors, Associate Professor, Assistant Professor:i.
ii.

Vice Chancellor of the Institution – Chairman
Two nominees of the Chancellor

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

9

iii.
iv.
v.
vi.

Dean of Faculty provided he is a Professor/ Head of the School/Department provided
he is a Professor/ Chairman, Board of Studies, provided he is a Professor.
Chief HR Officer
External member
HRD Representativeb. The meetings of the Selection Committees shall be convened by the Chairman of the Selection
Committee as and when necessary with the prior approval of the Chancellor.
c.

Four members of the Selection Committee shall form the quorum, consisting of at least one
nominee of the Chancellor and two experts.

d. If the Board of Management is unable to accept the recommendations of the Selection Committee,
it shall record its reasons and submit the same to the Chancellor whose decision shall be final.
b. For appointment of Professor of Practice / Temporary /Adjunct faculty:
i.
ii.
iii.
iv.
v.
vi.

Vice Chancellor of the Institution – Chairman
Two nominees of the Chancellor
Dean of Faculty provided he is a Professor/ Head of the School/Department provided
he is a Professor/ Chairman, Board of Studies, provided he is a Professor.
Chief HR Officer
External member
HRD Representative

THE CRITERIA FOR SELECTION WILL BE AS FOLLOWS:a) To have proven expertise in their specific profession or role with at least
service or experience, preferably at a senior level.
b) They should possess the skills to carry out the duties and responsibilities
Institution.

15 years ofrequiredbythec) They will be exempted from the requirement of publications and other eligibility criteria stipulated
for the recruitment of faculty members at the Professor level.
d) The Professor of Practice is not open for those in teaching profession, serving or retired (65 years
and above).
e) PERIOD OF CONTRACT:The contractual period of engagement will be for a minimum period of 1 year. The extension of
the contractual period will be based on the annual performance based assessment. The tenure ofcontract will be extended up to 3 years.
(d) Mode of Selection of Technical / Non-Teaching staff:
All positions are advertised in the press. After scrutiny of the applications received, the eligible
candidates are shortlisted and intimated to appear for a personal interview. The Selection Committee
consists of the following:
(i)
(ii)
(iii)
(iv)

Vice Chancellor of the Institute – Chairman
Registrar
Head of the School/Department/ Chairman - Board of Studies.
Chief HR Officer

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

10

(v)

HRD Representative

8.2

All appointments of employees will be made in writing by the Appointing Authority for different
cadres and classification of employees.

8.3

Appointment of employees shall be made by the Appointing Authority on the basis of the choice of
applicants made by the Selection Committee.

8.4

Recruitment of employees shall be made from one or more of the following sources:(a) Direct recruitment from outside through open advertisement in the press prescribing
qualifications, experience, etc., subject to the guidelines issued from time to time.
(b) Promotion of existing employees from the lower cadres as per promotion policy.
(c) From any other source as determined by the Appointing Authority.

8.5

Each staff should serve for atleast a minimum period of two academic year or as per the terms andconditions mentioned in the Appointment Order.

8.6

Minimum Qualification for each Teaching Post as per the UGC / AICTE / COA norms

Qualification:
Faculties are recruited based on the qualifications prescribed by the AICTE / COA.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

11

ASSIGNING FACULTY POSITION BASED ON ACADEMIC QUALIFICATION AND ACADEMIC
EXPERIENCE:
I. Engineering & Technology Disciplines
Cadre

Qualification

Academic Experience (Minimum)

Asst.
Professor

I class in Master’s level in the appropriate branchof Engg. / Tech.

Experience not mandatory

Asst.
Professor(Senior
Scale)

I class in Master’s level in the appropriate branchof Engg. / Tech.

3 years teaching experience

Ph.D. with I Class at Master’s level or both in theappropriate branch of Engg. / Tech.

Experience not mandatory

I class in Master’s level in the appropriate branchof Engg. / Tech.

6 years teaching experience

Asst.
Professor(Selection
Grade)

Associate
Professors

Professor
SeniorProfessor
Director /Head

Ph.D. with I Class at Master’s level or both in theappropriate branch of Engg. / Tech.

5 years Teaching experience out of
which 2 years as Asst. Professor
11 years teaching / Industry
I class at Master’s level in the appropriate branchexperience (Only for new staff, whoof Engg. / Tech.
are having relevant experience).
Total teaching experience of 10 years
Ph.D with I class at Master’s level or both in thewith 5 years of experience asappropriate branch of Engg. / Tech.
Associate Professor
Ph.D with I class at Master’s level or both in the
Total teaching experience of 10 years
appropriate branch of Engg. / Tech.
as Professor• Should be an eligible Professor with total teaching experience of 15 years• Maximum age limit is 65 years

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

12

II. Master of Computer Application (M.C.A)
Cadre
Assistant
Professor
Assistant
Professor (Senior
Scale)

Assistant
Professor(Selection Grade)

Qualification
I Class MCA Degree / M.Sc (Computer
Science) / M.Sc (Information Technology)
with NET qualification
I Class MCA Degree / M.Sc (Computer
Science) / M.Sc (Information Technology)
with NET qualification
I Class MCA Degree / M.Sc (Computer
Science) / M.Sc (Information Technology)
with NET qualification
Ph.D with I Class MCA Degree / M.Sc

Academic Experience

5 years as Asst. Professor(Computer Science) / M.Sc (Information

Experience not mandatory

Experience not mandatory

10 years experience

Technology) with NET qualification
Associate
Professor

Professor

Senior Professor

Director / Head

Ph.D degree in any relevant area of
Computer Science / Information Technology
5 years experience
with first class Master’s degree
Ph.D degree with First Class at Bachelor’s orTotal teaching experience
Master’s level in Computer Science /of 10 years with 5 years ofComputer Engg / Technology / Computer
experience as Associate
Application / Information Technology
Professor
Ph.D with I class at Bachelor’s or Master’slevel or both in the appropriate branch of
Total teaching experience
Computer Science / Computer Engg /of 10 years as Professor
Technology / Computer Application /Information Technology• Should be an eligible Professor with total teaching experience of
15 years• Maximum age limit is 65 years

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

13

III. Management Programmes
Cadre
Assistant
Professor

Assistant
Professor(Senior
Scale)

Assistant
Professor(Selection
Grade)

Associate
Professor

Professor

SeniorProfessor

Director /HeadQualification
Academic Experience
First Class Master’s degree in Business Management /Administration / Other relevant management relatedExperience notdiscipline / PGDBM / PGDM programmes (minimum 2
mandatory
years duration) recognized by AICTE / MHRD / UGC anddeclared equivalent to MBA by AICTE / AIUFirst Class Master’s degree in Business Management /Administration / Other relevant management related
5 years as Asst.
discipline / PGDBM / PGDM programmes (minimum 2
Professor
years duration) recognized by AICTE / MHRD / UGC anddeclared equivalent to MBA by AICTE / AIUFirst Class Master’s degree in Business Management /Administration / Other relevant management related
discipline / PGDBM / PGDM programmes (minimum 2
10 years experienceyears duration) recognized by AICTE / MHRD / UGC anddeclared equivalent to MBA by AICTE / AIU
Ph.D degree with First Class Master’s degree in Business
Management / Administration / other relevant
management related discipline / PGDBM / PGDM
Experience notprogrammes (minimum 2 years duration) recognized bymandatory
AICTE / MHRD / UGC and declared equivalent to MBA
by AICTE / AIU
Ph.D degree with First Class Master’s degree in Business
Management / Administration / other relevant
management related discipline / PGDBM / PGDM
5 years’ experience
programmes (minimum 2 years duration) recognized by
AICTE / MHRD / UGC and declared equivalent to MBA
by AICTE / AIU
Ph.D degree with First Class Master’s degree in BusinessTotal teaching
Management / Administration / other relevant
experience of 10 years
management related discipline / PGDBM / PGDM
with 5 years ofprogrammes (minimum 2 years duration) recognized byexperience as
AICTE / MHRD / UGC and declared equivalent to MBA
Associate Professor
by AICTE / AIU
Ph.D with I class at Bachelor’s or Master’s level Business
Management / Administration / other relevant
Total teaching
management related discipline / PGDBM / PGDM
experience of 10 years
programmes (minimum 2 years duration) recognized byas Professor
AICTE / MHRD / UGC and declared equivalent to MBA
by AICTE / AIU• Should be an eligible Professor with total teaching experience of 15 years• Maximum age limit is 65 years

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

14

IV. Architecture / Planning Disciplines:
Cadre

Asst. Professor

Asst. Professor(Senior Scale)

Asst. Professor(Selection
Scale)

Qualification
Essential:• First Class Bachelor’s degree or Master
degree in Architecture or equivalent **• Registration with Council of
Architecture
Desirable:
Associate member of Indian Institute ofArchitects.
Essential:• Master degree in Architecture orequivalent **• Registration with Council of
Architecture
Desirable:
Associate member of Indian Institute ofArchitects.
Essential:• Master degree in Architecture orequivalent **• Registration with Council of
Architecture
Desirable:
Associate member of Indian Institute ofArchitects.
Essential:• Doctorate in Architecture with I Classin UG or PG• Registration with Council of
Architecture

Academic Experience

Experience not mandatory

3 years experience

6 years experience

Experience not mandatory

Desirable:
Associate member of Indian Institute ofArchitects.

Cadre

Qualification

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

Academic Experience15

Associate
Professor

Essential:• Doctorate in Architecture with I Class in
UG or PG
• Registration with Council of Architecture
Desirable:
Associate member of Indian Institute ofArchitects.

5 years experience

Associate
Professor

Essential:• Master degree in Architecture orequivalent **• Registration with Council of Architecture
Desirable:
Associate member of Indian Institute ofArchitects.

11 years teaching / Industry
experience (Only for new
staff, who are having relevant
experience).

Professor

Essential:• Doctorate in Architecture with I Class in
UG or PG
• Registration with Council of Architecture
Desirable:
Associate member of Indian Institute ofArchitects.

Total teaching experience of
10 years with 5 years
experience as Associate
Professor

Senior Professor

Essential:• Doctorate in Architecture with I Class in
UG or PG
• Registration with Council of Architecture
Desirable:
Associate member of Indian Institute ofArchitects.

Total teaching experience of
10 years as Professor

Director / Head•

Should be an eligible Professor with total teaching experience of 15 years
Maximum age limit is 65 years** Equivalent means Diploma recognized as equivalent to Bachelor Degree in Architecture or Associateship examination of Institute of Architects.

V. Science & Humanities and Liberal Arts & Applied Sciences Disciplines:

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

16

CadreAssistant
Professor

Qualification
At least 55% of marks (or) an equivalent CGPAat the Master’s degree level in the relevant
subject
Besides, fulfilling the above qualification,
candidates should have cleared the National
Eligibility Test (NET) or SLET or accredited
test for PG and UG level teaching for Lecturers
conducted by the UGC, CSIR, or similar tests
accredited by the UGC.

Academic Experience

Experience not required

Note:(i) Candidates having Ph.D Degree are exemptedfrom the above tests for UG and PG level
teaching.
At least 55% of marks (or) an equivalent CGPAat the Master’s degree level in the relevant
subject

Assistant
Professor(Senior
Scale)

Besides, fulfilling the above qualification,
candidates should have cleared the National
Eligibility Test (NET) or SLET or accredited
test for PG and UG level teaching for Lecturers
conducted by the UGC, CSIR, or similar tests
accredited by the UGC.
Note:(i) Candidates having Ph.D Degree are exemptedfrom the above tests for UG and PG level
teaching.

5 years experience

Assistant
Professor(Selection
Grade)At least 55% of marks (or) an equivalent CGPAat the Master’s degree level and Ph.D Degree inthe relevant subject.

10 years Teachingexperience

Associate
Professor

At least 55% of marks (or) an equivalent CGPAat the Master’s degree level and Ph.D Degree inthe relevant subject.

5 years Teaching experience

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

17

CadreProfessor

SeniorProfessor

Qualification
At least 55% of marks (or) an equivalent CGPAat the Master’s degree level and Ph.D degree inthe relevant subject.
(Desirable: Post-Doctoral work in the relevant
subject)
At least 55% of marks (or) an equivalent CGPAat the Master’s degree level and Ph.D degree inthe relevant subject.

Academic Experience
Total teaching experience of
10 years with 5 years ofexperience as Associate
Professor. Experience inguiding research at Doctorallevel is also essential.

Total teaching experience of
10 years as Professor(Desirable: Post-Doctoral work in the relevant
subject)
The period of active service spent on pursuing research degree (i.e. for acquiring Ph.D. degree
simultaneously without taking any kind of leave will be counted as teaching experience for the purpose of
direct recruitment / promotion to the post of Associate Professor and above).
VI. Law programmes:
Cadre

Qualification

Academic Experience

Assistant
Professor

LL.M. with 55+% (SC/ST/Disability and OBC 50%
LL.M. must be regular course of study only.
Distance/Correspondence/Proximate/Private are noteligible. In case of Foreign Degree – Grades
equivalent to Indian Criteria+
NET or SLET/SET
Ph.D. candidates are exempted from NET or
SLET/SETSET/SLET score shall be valid for appointment inrespective State Universities/Colleges/Institutions
only

No experience required.

Assistant
Professor(Senior
Scale)

LL.M. with 55+% (SC/ST/Disability and OBC 50%
LL.M. must be regular course of study only.
Distance/Correspondence/Proximate/Private are noteligible. In case of Foreign Degree – Grades
equivalent to Indian Criteria+
NET or SLET /SETPh.D. candidates are exempted from NET or
SLET/SET+ With four years or moreexperience in teaching and or
Research

Cadre

Qualification

Academic Experience

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

18

AssistantProfessor(Selection
Grade)

Associate
Professor

Professor

Cadre

Do

LL.M. with 55+% (SC/ST/Disability and OBC 50%
LL.M. must be regular course of study only.
Distance/Correspondence/Proximate/Private are noteligible. In case of Foreign Degree – Grades
equivalent to Indian Criteria+
NET or SLET /SETPh.D. candidates are exempted from NET or
SLET/SETGood academic record with a Ph.D. Degree in theconcerned/allied/relevant disciplines.
minimum of seven publications in the peer
reviewed/UGC listed journals
LL.M. with 55+% (SC/ST/Disability and OBC 50%
LL.M. must be regular course of study only.
Distance/Correspondence/Proximate/Private are noteligible. In case of Foreign Degree – Grades
equivalent to Indian Criteria+
NET or SLET /SETPh.D. candidates are exempted from NET or
SLET/SETAn eminent scholar with Ph.D. qualification(spublished work of high quality, actively engaged inresearch with evidence of published work with aminimum of 10 research publications in the peer
reviewed/ UGC listed journals
A minimum of ten years of teaching experience inuniversity/college as Assistant Professor/Associate
evidence of having successfully guided doctoralcandidate.
Contribution to educational innovation, design of new
curricula and courses, and technology – mediatedteaching learning process
OR
B. An outstanding professional with Ph.D. inrelevant/allied/applied disciplines fromacademics/research institutions/industries, who hasmade significant contributions to the knowledge inthe concerned/allied/relevant discipline to be
substantiated with documentary evidence

Eight years of Experience inteaching and or Research +Publications – with UGCRecognized Journals – etc.
a total research score ofSeventy Five (75)

15 years of Experience inTeaching and or Research andor Academic Administrative
Experience.
total research score of 120 as
per the criteria

Qualification

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

Academic Experience19

i)

An eminent scholar with good track recordof high-quality publications in the reputed
journals, significant research contribution
to the discipline and engaged in researchsupervision.

ii)

10+ years of teaching/research experienceas Professor or an equivalent grade in the
University/College/National level institute.

iii)

Selection shall be based on academic
achievements, favorable review from threeeminent subject experts who are not lessthan the rank of Senior Professor or a
Professor of at least ten years experience.

iv)

The selection shall be based on ten best
publications in the Peer reviewed/UGC listed
journals and award of minimum two Ph.D.
degrees under his/her supervision during
last 10 years and interaction with a
Selection Committee constituted as per UGCRegulations.

SeniorProfessor

Senior Professor shall bethrough direct recruitment.
10 percent of the existing
sanctioned
strengthofProfessors in the university
shall be appointed as Senior
Professor in the universities

Note:
Regarding one-year LL.M. – BCI D;2017 LE/Circular No. 1 Dated 2nd Jan.2017 states “ LL.M. course with
one year duration – shall be considered as one of the essential qualification unless supported by andsupplemented with higher degree M.Phil. or Ph.D. Degree
VI. Programmes offered by School of Allied Health Sciences:(a) PHARMACY DISCIPLINE:
Sl.
No.

CADRE

QUALIFICATIONSEXPERIENCEQUALIFICATION & EXPERIENCEFOR CANDIDATES FROM
INDUSTRY & PROFESSIONi) Basic degree in pharmacy(B.Pharm).

ii) Registration as a pharmacist
1.

Lecturerunder the Pharmacy Act.

iii) First Class Master’s degree inappropriate branch of
specialization in Pharmacy.
i) Basic degree in pharmacy(B.Pharm).

ii) Registration as a pharmacist
under the Pharmacy Act.
2.

Assistant
Professoriii) Master’s degree in appropriate
branch of specialization in
Pharmacy.

iv) Ph.D. degree (with First Class
degree either at Bachelor’s or
Master’s level) in the appropriate

No minimum
requirement.

3 years
experience inTeaching/Industry/Researchat the level ofLecturer or
equivalent.

Candidates
from Industry/
Profession with First Class Master’s
degree in appropriate branch of
specializationinPharmacy
andprofessional
work which issignificant and can be recognized as
equivalent to Ph.D degree and with 5
years experience would also be
eligible.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

20

branch of specialization in
Pharmacy.

i) Basic degree in pharmacy(B.Pharm).

ii) Registration as a pharmacist
under the Pharmacy Act.
3.

Professoriii) Master’s degree in appropriate
branch of specialization in
Pharmacy.

iv) Ph.D. degree (with first Classeither at Bachelor’s or Master’slevel) in appropriate branch of
specialization in Pharmacy.

i) Basic degree in pharmacy(B.Pharm).

ii) Registration as a pharmacist
under the Pharmacy Act.

iii) Master’s degree in appropriate
4.

Director/
Principal/
Head ofinstitutebranch of specialization in
Pharmacy.

iv) Ph.D. degree (with first Class
degree either at Bachelor’s or
Master’s level in the appropriate
branch of specialization in
Pharmacy.
In addition, the candidate should bean eminent person in the field.

10 years
experience inTeaching/Industry/Researchout of which 5
years must beat the level ofAssistant
Professor or
equivalent.

15 years
experience inTeaching/indus
try/Researchout of which 5
years must beat the level ofProfessor orabove inPharmacy.
Desirable :Administrative
experience in
responsible
position.

Candidates
from Industry/
Profession with first Class Master’s
degree in appropriate branch of
specializationin Pharmacy
and with professional work which issignificant and can be recognized as
equivalent to Ph.D degree and with 10
years experience of which atleast 5
years experience Senior Levelcomparable to that of an AssistantProfessor would also be eligible.
Candidates
fromIndustry/Profession with
Ph.D.
degree (with First Class
degree either at Bachelor’s or
Master’s level) in the appropriate
branch of specialization in Pharmacy
and with professional work which issignificant and can be recognized as
equivalent
toPh.D.
degreeandwith
15 years
experience of
which atleast 5 years should be at a
Senior Level comparable to that of a
Professor would also be eligible.
Desirable : Administrative
Experience in a responsible position.

Note : If a class/division is not awarded at Master’s Level a minimum of 60% marks in aggregate shallbe considered equivalent to first class/division. If a Grade Point system is adopted the CGPA
will be converted into equivalent marks as given in Table E-6.

(b) NURSING DISCIPLINE
S. NO.
TEACHING FACULTY

1.

Principal cum Professor

QUALIFICATION & EXPERIENCE
15 years’ experience with M.Sc.(N) out of which
12 years should be teaching experience withminimum of 5 years in collegiate programme.
Ph.D.(N) is desirable

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

21

2.

Vice-Principal cum Professor

3.

Professor

4.

Associate Professor

5.

Assistant Professor

6.

Tutor

12 years’ experience with M.Sc.(N) out of
which 10 years should teaching experience
with minimum of 5 years in collegiate
programme.
Ph.D.(N) is desirable
M.Sc. (N) with 10 years’ experience including 7
years teaching experience.
Ph.D.(N) is desirable
M.Sc. (N) with 08 years’ experience including 5
years teaching experience.
Ph.D.(N) desirable
M.Sc.
(N) with
3 years
teaching
experience.
Ph.D.(N) desirable
M.Sc.(N)Or
B.Sc.(N)/P.B.B.Sc.(N)with 1 year professional experience.

(c) PHYSIOTHERAPY DISCIPLINE:TEACHING
GRADES
Assistant
Professor

Associate
Professor

Professor

QUALIFICATION
Bachelor Degree in Physiotherapy (B.P/T./B. Th./P./B.P.Th.), Masters in
Physiotherapy (M./P.Th/M.Th.P./M.Sc. P.T/M.PT.) with at least 55% marks (or anequivalent grade in a point scale wherever grading system is followed)
from recognized University.
Master in Physiotherapy (M.P.T./M.P.Th./M.Th.P/M.Sc. P.T.) with eight years
total experience as Assistant Professor.
Desirable: Higher Qualification like Ph. D. in any discipline in Physiotherapy
recognized by U.G.C./Independent published work of higher standard.
Masters in Physiotherapy (M.P.T. / M.P.Th./M.Th.P./M.Sc. P.T.) with eleven years
total experience including five years experience as Associate Professor(Physiotherapy).
Desirable: Higher Qualification like Ph. D. in any discipline in Physiotherapy
recognized by U.G.C./ Independent published work of high standard.

Principal/
Director/ DeanMasters in Physiotherapy (M.P.T./M.Th.P./M.Pth./M.Sc. P.T.) with fifteen years
total experience, including five years experience as Professor (Physiotherapy).
Senior-most Professor shall be the Principal / Director / Dean.
Desirable: Higher qualification like Ph. D. in any discipline in Physiotherapy
recognized by the UGC/ Independent published work of high standard.

SERVICE RULES – HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCENCE

22

8.7

Counting of Experience for appointment / promotion:
Experience

Counted as

Prior to Ph.D. experience
Research / Teaching: Half of the actual experience
Experience after qualifying as UG up to PG.
Industry: 1/3 of the actual experience
Research / Teaching: Half of the actual experience
Experience after qualifying as PG up to Ph.D.
Industry: 1/2 of the actual experience
Experience after qualifying as MA / MSc up
Research / Teaching: Half of the actual experience
to NET / SLET / Ph.D.
Industry: 1/2 of the actual experience
Diploma to BE experience
NIL
Post Ph.D. experience
Experience
Counted as
Teaching experience in Universities /Actual experience
Engineering Institutions
Other experience
Teaching experience in Polytechnic
Half of the Actual experience
Institutes
Half of the Actual experience prior Ph.D.
Army experience
Actual experience post Ph.D.
Research experience
Actual experience pre or post Ph.D.
Industry experience in relevant field
Actual experience pre or post Ph.D.
Industry experience in allied field
Half of the Actual experience
Industry experience without any relevant
NIL
experience
Teaching experience in Schools
NIL
Administrative positions which are not
relevant to the teaching field unlessNIL
specified in the UGC guidelines
8.8

Scale of Pay
1.

A candidate is appointed to a post at Hindustan Institute of Technology and Science
provided the post is in accordance with the existing UGC / AICTE / COA norms.
This does not include the staff appointed on deputation / adjunct / On-Contract /temporary basis.
2. (a) The pay scales of the teaching staff shall be fixed by the Selection Committee
as per the scales ordained by the UGC / AICTE from time to time. Currently thefollowing are the scales as per the sixth pay commission:
Teaching category:Category

6th Pay Commission Scale

Assistant Professor

15600 – 500 – 20600 (Grade Pay: Rs. 6000/-)

Asst. Prof. (Senior scale)

19500 – 600 – 23700 (Grade Pay: Rs. 6000/-)

Asst. Prof. (Selection Grade)

23300 – 700 – 28200 (Grade Pay: Rs. 7,000/-) for non-Ph.D.
(Grade Pay: Rs. 8,000/- ) for Ph.D.

Service Rules – Hindustan Institute of Technology & Science23

Category

6th Pay Commission Scale

Associate Professor

Rs. 34400 – 1000 – 52400(Grade Pay: Rs. 9,000/-)

Professor

Rs. 37400 – 1200 – 67400(Grade Pay: Rs. 10,000/-)

Senior Professor

Rs. 51,800 – 1200 – 69800(Grade Pay : Rs. 12,000/-)

Note: Faculty who are submitting their highest degree / provisional certificate of Ph.D. will
become eligible for the appropriate salary / promotion with effect from 1st July of thesucceeding year to the post specified in the clause number 8.6.
Non-Teaching category:
TECHNICAL STAFF
WORKSHOP SUPERINTENDENT

Rs. 7500 – 250 – 12000

LAB INSTRUCTOR GRADE – I

Rs. 5200 – 140 – 20200

LAB INSTRUCTOR GRADE – II

Rs. 4500 – 125 – 7000

ADMINISTRATIVE STAFF
CATEGORY – I

Rs. 9300 – 280 – 34800

CATEGORY – II

Rs. 8500 – 230 – 20000

CATEGORY – III

Rs. 7500 – 250 – 12000

CATEGORY – IV

Rs. 6500 – 200 – 10500

CATEGORY – V

Rs. 5200 – 140 – 20200

SUPPORTING SERVICE STAFF
DRIVERSRs. 4250 – 150 -5450 – 200

SECURITY GUARDS

Rs. 5750 – 300 – 7250 – 350 - 9000

HOUSE KEEPING STAFF

Rs. 5750 – 300 – 7250 – 350 - 9000

ATTENDERS AND
MAINTENANCE STAFF

Rs. 5750 – 300 – 7250 – 350 - 9000

Note: Pay of Non-Teaching staff shall be fixed by the Selection Committee in the scale
given above.
8.9

Appointment of Hindustan Teaching Research Fellow (HTRF):

Full time Research Scholars, who are pursuing Ph.D. are allowed to handle teachingassignments (i.e. to handle one theory subject) or labs.

Service Rules – Hindustan Institute of Technology & Science24

Criteria:•

Research scholars, who possess first class in UG & PG.

•

For Engineering stream, if a research scholar possess 75% & above score are eligiblefor Rs. 18,000/- to Rs. 35,000/- per month as stipend. The amount is payable for aperiod of three years during their Ph.D. programme.

•

For GATE, NET qualified candidates, the stipend amount is Rs. 25,000/-.

•

For Science stream, if a research scholar possess 70% & above score are eligible forRs. 15,000/- per month as stipend.

•

For Arts stream, if a research scholar possess 65% & above score are eligible forRs. 12,000/- per month as stipend.

•

Scholars, who do not fulfil the above criteria are eligible for Rs. 10,000/- per monthas stipend.

8.10

It shall be incumbent upon every employee to furnish a correct and complete biodata to the Appointing Authority as required by the Management for the purpose ofrecords and also thereafter promptly notify in writing any subsequent changes in
the particulars of the bio-data. However, any false information in the particulars
given in the bio-data either at the time of appointment, or subsequently, may render
the appointment null and void.

8.11

Every person appointed shall be certified to be of sound mental and physical healthfor service, by a medical authority as specified from time to time. During the tenureof employment, the Management may at any time require an employee to be
examined by a Medical Officer of the Hospital approved by the Management. If on
such an examination, the employee is found suffering from any disease or complaintthat is infectious or of an objectionable nature such that it is liable to continuously
or frequently interfere with the employee’s normal duties or with the health ofother employees, the Management may terminate his services.

Service Rules – Hindustan Institute of Technology & Science25

CHAPTER - III
POST SELECTION PROCESS
9. Procedure:
9.1

The selected candidate who received the Offer letter should report for duty to theRegistrar on the specified date, as mentioned in the offer letter.

9.2

The Joining Report and the Letter of Undertaking have to be filled up by the staff.

9.3

PAN, Aadhaar Card details should be furnished by the staff member and a copy ofthe same to be submitted at the time of joining.

9.4

Each staff member is requested to open a Bank account with the Indian Overseas
Bank (IOB), which is situated in the Institution premises, for the purpose ofcrediting their monthly salary. The ATM Card is also issued to the staff members
for collecting their salary.

9.5

The Appointment Order will be issued by the Department of HRD to the newlyjoined staff and also to execute the service agreement, as required.

9.6

The HOD will brief the newly joined staff about the department formalities and theworkload.

9.7

All faculty / Admin. Heads are given official user ID and password for internet
access free of cost.

9.8

Official email ID will be created for the staff by the Web Admin within a week’s
time.

9.9

Identity Card will be provided to all employees irrespective of their cadre on thesame day (or) subsequent day of reporting for duty.

9.10

Uniforms are provided to the Supporting staff.
Identity Cards during the working hours.

All staff have to display their

Similarly, the supporting staff shouldwear their uniforms during the working hours.
9.11

Bio-Metric Attendance:

Attendance of all staff members is generated by Bio-metric Attendance Recorder Machine.
There are eight Finger Print Attendance Recorder machines in different locations, whichreads the finger print of each staff and marks the attendance. All staff members are
required to mark their attendance both in the morning and evening sessions.

Service Rules – Hindustan Institute of Technology & Science26

Finger Print Attendance marking timings:
Monday to Friday
SessionMorning
Evening

Timing8.00 a.m. to 8.30 a.m.
4.00 p.m. to 4.30 p.m. (For Teaching / Technicalstaff)
5.00 p.m. to 6.00 p.m. (for Administrative staff)
Saturday(For Administrative staff and Maintenance staff)
SessionMorning
Afternoon
Evening(Maintenance, House Keeping
staff)

Timing8.00 a.m. to 8.30 a.m.
1.00 p.m. to 1.30 p.m.
4.00 p.m. to 4.30 p.m.

Staff who report late due to late arrival of Institution Bus shall contact the
Department of H.R.D for regularization of attendance.
Staff who come late due to Permission or Leave or On Duty have to contact the
Department of H.R.D.
9.12

Library utilization form needs to be filled up by the newly joined faculty and they
will be provided with a Library ID Card for utilizing the library resources.

9.13

Visiting cards for the senior staff will be provided in the specified format in thesubsequent week.

10. Probation:
10.1
10.2
10.3
10.4

10.5

All employees irrespective of their cadre will be on probation for a period of one
year when they are recruited.
During the period of probation, the employees will be assessed on theirperformance.
Deficiencies in the performance will be notified to the employee concerned and he /she will be advised suitably by their respective HODs to correct the same.
If, his/her performance is not satisfactory, he/she continues to be deficient in
his/her work and if the extension of the probation period is not recommended, theservices of the employee will be terminated without notice or reverted to the post
held prior to the promotion.
Recommendation for extension of probation / confirmation of an employee shall beapproved by the person vested with the powers to do so. The recommendation for
the extension of probation should reach the authority concerned at least one monthprior to the date of completion of probation so that a decision could be taken by theappropriate authority in time. Reasons for recommending extension of probationmust be clearly spelt out in the appraisal.

Service Rules – Hindustan Institute of Technology & Science

27

10.6
10.7

10.8

The employee concerned should be advised regarding the deficiencies in the letter
extending the probationary period.
The extension of the probation period shall be to the maximum extent of six
months. If the employee does not reach the expectation even at the end of theextended period of probation, his appointment will be terminated / reverted to thepost held prior to the promotion.
However, the extension or reduction of the probation period is at the discretion of
the Management.

11. Induction Programme:
11.1

The Induction programme is conducted for all the new Teaching and Non-Teaching
staff, who join duty. The purpose is to get them familiarized with the Institution,
its rules and regulations, Departmental Procedures, etc.,

11.2

The Induction Programme focuses on the following topics:•

Vision and Mission•

Help Desks•

Quality Policy•

Facilities Available•

Service guidelines•

Career Opportunities•

Do’s and Don’ts•

Recognition of Service

In addition to the above, the following topics will be discussed in detail:
➢
➢
➢
➢
➢
➢
➢
➢
➢

➢
➢
➢
➢
➢
➢
➢
➢
➢

Introduction to the Hindustan Group of Institutions
ISO Procedures and Requirements
Departmental Procedures
OBE practices and ICT best practices
Imparting Pedagogical knowledge and Student’s Psychology
Counselling Procedures
UGC Performance Appraisal Grading System, Factors on which Appraisal
Grading is made, API Scores, etc.,
Library Information Resources
Campus Infrastructure, Co-curricular, Extra Curricular activities facilities
inside the Campus (Facilities such as Sports, Medical, Cafeteria, Cultural,
Horse riding, Crèche, etc.,), NCC, NSS, YRC, NSO, Hindustan International
School Scholarship for employees’ children,
Department Procedures,
Accreditation process,5S process & procedures,
Library Information Resources,
Examination Rules and Procedures,
ERP, MOODLE, COMMUNIQE,
Research – An integral part of a faculty,Counselling Procedures & Students mentoring, International Affairs aspect,
Code of conduct.

Each staff member is given an Induction Manual comprising the above topics, along with
the Prospectus, Institution Magazine, Calendar and Newsletter.
Service Rules – Hindustan Institute of Technology & Science28

12. Staff Personal File
12.1

12.2

A Staff personal file also called the Service Register shall be maintained for every
employee showing the correct address, the date of appointment, consolidated pay /the scale of pay on which he was appointed, the increments given from time to time,leave availed of, transfer, promotions, appreciation and encouragement letters,
Awards, disciplinary measures, if any, etc., The file shall be open immediately whenan employee reports for duty.
Any change in the address should be intimated immediately by the employee.

13: Identity Card
13.1

Every employee shall be given an identity card, appropriate to his classification andshall wear it while on duty and on being required to do so, show it to the person
authorized by the Management. ID card should be worn with the lanyard by all thestaff during the working hours and during the travel time in the Institution bus.

13.2

The Identity Card shall carry the Photo of the employee, Name, Employee No.,
Designation, Department, Date of Birth, Blood Group, Contact No., Residential
Address. The said identity card shall be issued duly signed by the authority
concerned.

13.3

If the employee loses the identity card, the Management shall provide him withanother ID card on payment of the requisite fee.

13.4

When an employee ceases to be in employment of the HITS, he shall surrender his
ID card to the Management before his accounts are settled.

14. Attendance
14.1

14.2
14.3
14.4

Every employee shall ordinarily be at work in HITS, or any other designated areaconnected with HITS, at the time fixed and notified. He shall register his
attendance in the Finger Print Machine or sign in the Attendance Register
maintained in the Department of HRD both in the morning as well as in the evening.
The employee shall be present punctually at the specified time at his allotted placeof work. If an employee is not present at his work place punctually, “lateattendance” will be marked and the employee has to sign in the “Time In Time Out
Register”. Forfeiture of half-a-day Casual Leave will be the penalty for every threedays’ late attendance. Habitual three days’ late attendance or early leaving theplace of work without permission will entail disciplinary action. This will also be
noted in his personal file.
Employees should normally obtain permission beforehand to arrive the Institution
late or leave early.
Habitual absence or late attendance will entail penal provision.
Employees are expected to be present in their respective departments atleast 10
minutes in advance before the working hours.

Service Rules – Hindustan Institute of Technology & Science29

15. Working Hours
15.1 The working hours for each category is given below:
CATEGORY

FROM

TO

Teaching Staff

8.30 a.m.

4.00 p.m.

Technical Staff

8.30 a.m.

4.00 p.m.

8.30 a.m. to 5.00 p.m.
(From Mondays to Fridays)

Administrative
Staff

Drivers

LUNCH BREAK *11.45 a.m. – 12.35 p.m.
12.50 p.m. – 1.40 p.m.
11.45 a.m. – 12.35 p.m.

House Keeping

7.30 a.m.

4.30 p.m.

Lab Attenders

8.00 a.m.

4.00 p.m.

Admin. Dept.

8.00 a.m. to 5.00 p.m.
(From Mondays to Fridays)

Staff

Attenders

8.30 a.m. to 1.00 p.m.
(On Saturdays)

Security
Personnel

Maintenance6.00 a.m.

2.00 p.m.

2.00 p.m.

10.00 p.m.

10.00 p.m.

6.00 a.m.

8.30 a.m. to 5.00 p.m.
(From Mondays to Saturdays)

Staff
•
•

Saturday and Sunday
Holidays

12.50 p.m. – 1.40 p.m.

Saturday and Sunday
Holidays

12.50 p.m. – 1.40 p.m.

Sunday Holiday

12.50 p.m. – 1.40 p.m.

Sunday Holiday

12.30 p.m. – 1.30 p.m.

Sunday Holiday

8.30 a.m. to 1.00 p.m.
(On Saturdays)
8.30 a.m. to 5.00 p.m.
(Reporting time at the boarding
point 6.00 a.m. and 7.00 p.m.)
Saturday (half–a–day)WEEKLY OFF

11.45 a.m. – 12.35 p.m.
12.50 p.m. – 1.40 p.m.

Saturday and Sunday
Holidays

12.50 p.m. – 1.30 p.m.

Sunday Holiday

Weekly off with respect to the relay system

12.50 p.m. – 1.30 p.m.

Sunday Holiday

Lunch break : Depending upon the time table for teaching staff andtechnical staff.
The Institution timings can change from time to time.

Service Rules – Hindustan Institute of Technology & Science30

15.2 Employees shall be required to attend to any emergency duties outside their regular
hours of work and on Sundays and holidays, if required, and if the exigencies of work so
demand such instructions shall be complied with. For such work they are entitled to‘Compensatory Off’ at the Management’s discretion.
15.3 All employees will be required to work for 6 days a week. The number of hours they
have to work per day, inclusive of rest interval / time for meals, but not inclusive of the 10
minutes break twice daily for tea / coffee, depending on the time table of classes / natureof work. In any case, the total number of hours per week will not exceed 48 hours, nottaking into account the extra hours to be put in, in case of emergency / contingency.
15.4 Employees on shift duty continue to be on duty until relieved by the employees of thenext shift. The Management at their discretion may transfer an employee from one shift tothe other, as a routine or due to exigencies of work.
16. Duties and Responsibilities:
16.1 Job duties and responsibilities of Faculty: (as per UGC / AICTE /COA Norms)
A. Academic
B. Research and Consultancy
C. Administration
D. Extension Services
A. Academic:✓ Class room lectures✓ Outcome Based Education (OBE) practices✓ Instruction in laboratories / guidance✓ Curriculum development✓ Developing resource materials and laboratory development, manuals, etc.,✓ Students’ assessment and evaluation✓ Participation in co-curricular and extracurricular activities.
✓ Students counseling✓ Conducting / participating in continuing education, summer / winter schools,
seminars, and symposia.
✓ Publication of books, journals✓ Upgrading by pursuing higher studies and keeping abreast with the developments in
his / her own field.
✓ Conduct of examinations.
✓ To maintain attendance book, Chancellor’s dairy and workload sheets

Service Rules – Hindustan Institute of Technology & Science31

B. Research and Consultancy:✓ Research and development activities, research / project guidance.
✓ Industry sponsored projects / sponsored projects of Government National labs.
✓ Providing industry consultancy and testing service, active participation in promoting
industry institution interaction.
C. Administration:✓ Academic and Administrative management of the department, Policy planning,monitoring, evaluation and promotional activity at both departmental andinstitutional level.
✓ Design and development of new programmes and disciplines, Participation in National/ State level policy planning bodies, Organization of Institute level / State /National level faculty students’ societies.
✓ Planning / Development of schedules for classes both at departmental / institutional
levels✓ Mobilizing resources for the institution, maintaining and cross checking
accountability, conducting performance appraisals.
D. Extension Services:✓ Interaction with industries / service institutions, promote community service andsports activities amongst students✓ Help, devote, Vocational services in the neighborhood, contribute towards promoting/ providing non-formal education, promote entrepreneurship and job creation.
16.2. General Instructions to the Faculty:(a) In the Department:
1) The faculty should always first address the HOD and keep the HOD in confidence
about his / her professional and official activities.
2) The subjects will be allotted by the HOD after taking into account the faculty
member’s aptitude.
3) In addition to teaching, the faculty member should take additional responsibilities
as assigned by the HOD / Dean / in academic, co-curricular or extracurricular
activities.
4) Every faculty should maintain the students’ attendance records manually and theabsentees roll number should be noted every day in the ERP software as soon as theclasses / laboratory hours are over.
5) Whenever a faculty member intends to take leave, the faculty member should get
the leave sanctioned in advance and with the proper alternate arrangements madefor class / lab / invigilation. In case of emergency, the HOD or the next seniorfaculty must be informed with appropriate alternate arrangements suggested.
6) The faculty member should make himself / herself presentable. The faculty
member should show no partiality to any segment / individual student.
Service Rules – Hindustan Institute of Technology & Science327) The Faculty Advisor must update the student’s personal file regularly and put up for
inspection by HOD / Dean / appropriate authority as the case may be.

8) Faculty Advisor / Counsellor/ Mentor:
To help the students plan their courses of study and for general advice, the HODs
will attach 20 students to a teacher of the Department who shall function as
Faculty Advisor / Counsellor throughout their period of study. Such Faculty
Advisors shall advise the students and monitor their courses, check theirattendance and progress, and counsel them periodically. Faculty advisor can also
counsel students in co-curricular and extracurricular activities. The counselling
register is to be maintained properly and the students’ progress through thecounselling to be noted. If the counsellor cannot resolve the problem of a student,
he / she can be referred to the Main Counsellor for further advise.
9) Faculty should send progress reports to the parents periodically and update theperformance of the students.
10) Faculty should compulsorily become member in Professional Body. All Professors
should be a member in International Professional Body. Professional membershipcan be of different associations. Minimum 80% of membership should be Nationaland 20% should be International in a department.

(b) Class Room Teaching:1) Once the subject is allotted, the faculty member should prepare the lesson plan forthe lecture hour.
2) The faculty member should get the lesson plan and course file approved by the HOD
and the Dean. The course file should consist of the preface, previous year
University question papers, notes, handouts, test / exam question papers, two modelanswer scripts for each test / exam, assignments (if any), etc.
3) The faculty member’s Chancellor Diary must be regularly updated and put up for
inspection by HOD / Dean as the case may be.
4) The faculty member should go to the class at least five minutes early.
5) The faculty member should engage the full 50 minutes class / lab and should notleave the class early.
6) The faculty member on entering the class room should ensure the dress code, theID card and the general discipline of the class.
7) The faculty member should encourage students to be interactive in class.
8) The faculty member should practise / rehearse the lecture well before going to theclass.
9) The faculty member should make use of LCD, etc., as teaching aids.
10) The faculty member should encourage students to ask doubts / questions.
11) The faculty member should get feedback from students and adjust his / herteaching appropriately.
12) The faculty member should take care of the academically weak students and pay
special attention to their needs.

Service Rules – Hindustan Institute of Technology & Science3313) In analytically-oriented subjects, regular tutorials have to be conducted. The
tutorial questions have to be handed over to the students at least a week in advanceof the actual class.
14) The faculty member shall give two-mark questions with answers for each unit.
15) The faculty member should sign in the class log book every day after he / shefinishes the lecture.
16) The faculty member should interact with the Class Coordinator or Counsellor andinform him / her about the habitual absentees, academically weak students,
objectionable behaviour, etc.,
17) The faculty member should always aim for 100% pass results in his / her subjects
and work accordingly.
18) The faculty member should visit the library regularly and read the latest journals /magazines in his / her specialty and keep him/herself abreast of the latest
advancements.
19) The faculty member should make himself / herself available to students for doubt
clearance.
20) The faculty member should motivate the students and bring out the creativity /originality in them.
(c) Laboratory:
1) The faculty member handling laboratory classes must perform the experiments
personally before the start of the semester and be experienced with theprocedures before making the students perform the experiments.
2) Whenever possible, additional experiments to clarify or enlighten the students mustbe given.
3) The lab / observation records must be corrected then and there or at least by thenext lab class.
4) The faculty should ensure adherence to the lab dress code of the students in thelab.
(d) Test / Exam:
1) Faculty members should strictly follow the rules and regulations laid down forquestion paper setting, invigilation, valuation, awarding of internal marks andmatters pertaining to the examinations.
2) During invigilation, the faculty member should be continuously moving around. He /she should not sit in a place for a prolonged time. Faculty members should maintainsilence in the hall. He / she should watch the students closely so that they don’t
indulge in any malpractice in the exam hall.
3) Whenever any malpractice is noticed, the faculty member should get a written
statement from the student and inform the University Representative / Chief
Superintendent. In the case of internal test / model exams, the Class Coordinatorand the HOD concerned should be informed.
4) The test papers must be corrected within three days from the date of examinations
and the mark list should be submitted to the HOD who forwards it to the COE
office. The corrected papers are to be handed over to the students.
5) The faculty members should be very fair and impartial in awarding the internalmarks to students and also during the valuation of the answer scripts.

Service Rules – Hindustan Institute of Technology & Science34

(e) General Instructions to Invigilators:
1) Invigilators are requested to report at the examination office at 9.20 a.m. for theforenoon session and 1.20 p.m. for the afternoon session.
2) Invigilators are requested to ensure that the cover given to them contains exact
number of answer booklets as number of students mentioned in the seating
arrangement sheet. If any mismatch or any damaged sheet found, it should bereported to the exam cell.
3) Invigilators are requested to verify the seating arrangement in the examination hallwith the seating arrangements sheet.
4) Invigilators should instruct the students to leave their bags / cell phones / etc.,
outside the hall before entering.
5) Invigilators can allow students to enter into examination hall during the first 10
minutes.
6) Invigilators should not allow students to leave the exam hall during the first 2 hrs
30 minutes.
7) Invigilators should count the answer booklet before leaving the hall after
completion of examination.
8) Invigilators have to verify the signatures of the candidate both in the attendance
sheet and hall ticket.
9) Instruct the students to fill their register numbers carefully in the space provided.
10) Invigilators should carefully verify and ensure that the register number. In theanswer booklet and hall ticket are one and the same.
11) The following details have to be carefully verified by the invigilators:
Name of the candidate, Degree & Branch, Sub code and title, No. of pages used (atthe time of submission), date and session.
12) After verifying all details in the answer booklet, the invigilators should sign withdate and he/she has to write his/her name in the space provided.
13) Insist the students to strike out the unused pages in the answer booklet.
14) The register number in the attendance sheet should be verified with that in the hallticket.
15) Invigilator must verify the answer booklet number.
16) Invigilator has to writer “AB” for Absentee.
17) Invigilator has to ensure that all presentees have signed against their name.
18) After verifying all details such as serial number of the answer booklet, signature,etc., in the attendance sheet, invigilator has to sign with date in the space provided.
19) Check the register number in the attendance sheet and answer book with that of
the hall ticket.
20) Invigilators should check hall ticket / register number / answer book No. before
signing on first page.
21) Invigilators are required to be alert and ensure strict vigil during the examination.
22) Invigilators are requested not to use mobile phone inside the examination hall.
23) Invigilators are not supposed to go out of the examination hall for any work.
24) Kindly do not allow / entertain any other faculty who is not part of the examination
duty.
25) Any incident of malpractice if noted should be immediately brought to the notice ofthe examination office.

Service Rules – Hindustan Institute of Technology & Science35

17. Dos and Don’t’s:
17.1 Dos:
1. To wear identity cards in the Campus.
2. Dress Code: To come in formal attire.
Gents: Formal Shirt, pant with shoes. (Shirt to be tucked in)Ladies: Sarees or any other formal wear.
3. To follow institution timings
8.30 a.m. to 4.00 p.m. (Monday to Friday)
Saturday and Sunday holidays.
Institution timings may vary as per the requirements.
For Admin staff, 8.30 a.m. to 5.00 p.m. (i.e. from Monday to Friday) and 8.30 a.m. to 1.00
p.m. on all Saturdays. Sunday is a Holiday.
4. To do additional hours of service as may be required, depending upon the exigencyof the work without claiming extra remuneration.
5. To ensure safe custody and return in good condition the Management properties
such as files, materials, documents or copies of any nature whatsoever belonging to
the Management; failing which the Management shall have the right to recover thecost of the items from the staff.
6. To be punctual.
7. To ensure code of conduct.
8. To be sincere and loyal to the Institution.
9. To prepare well for the classes.
10. To make the classes interactive and interesting.
11. To follow lesson plan.
12. To follow the procedures laid down in the ISO Manual. (ISO Manual is available ineach department).
13. To arrive to the respective class at least five minutes in advance.
14. To take attendance of the students by their names.
15. To monitor each student performance by conducting tests, giving assignments and to
take necessary measures to improve the level of performance.
16. To visit Central Library / Department Library to update knowledge. To utilize free
hours in the library.
17. To monitor the cleanliness of the class rooms / laboratories.
18. To make necessary alternative arrangements of their duties for engaging theclasses / practical sessions, before the staff goes on leave.
19. To provide information with regard to pursuing higher studies, additional
qualification, change of address with necessary proof to the Department of HRD for
updation of the staff record.
20. To ensure that all research content of project, either by staff or student, remains
the Intellectual Property of Hindustan Group of Institutions at all times.
21. To provide information with regard to additional qualification, change of address
with necessary proof, to the Department of HRD for updating the individual staff
record.

Service Rules – Hindustan Institute of Technology & Science36

17.2 Don’ts:
1.
2.
3.
4.

Do not use mobile phones for personal use in the Campus during the working hours.
Do not take frequent leave, which disrupts the functioning of the department.
Do not engage in private commitments during the working hours.
Do not violate the rules and regulations of the Institution that are in force from time
to time.

18. Minimum Workload per week for teaching staff (in hours):

Category

Theoryincludestutorial(in credits)

Practical(in credits)

Total
credits per
week

No. of
Theorysubjects tobe handled

No. ofpractical
classes to behandled

Dean

8

-

8

2

NIL

Professor & HOD

8

-

11

2

NIL

Professor
Associate Prof.,
Asst. Prof.

11
11
10

3
3
6

14
14
16

3

8 periods

Note: All Teaching Staff may have to handle three theory subjects, as and when required.
19. The duties and responsibilities for the non-teaching staff are mentioned in their
Appointment Order according to their category.
20. Training and Development Programme:(a) Staff members are given training on technical areas and on soft skills periodicallyaccording to their needs.

Training feed backs are collected and effectiveness of the

programme is monitored through follow-up sessions. A Training Calendar is prepared by the
Department of HRD at the beginning of each academic year.
(b) Each faculty has to undergo a Faculty Development Programme (FDP) organized by the
Hindustan Institute of Technology and Science which gives necessary inputs about teaching
methodology. The key focus areas of the FDP are given below:
•
•
•
•
•
•

Teaching Learning process
Core competencies for Teaching
Quality Management of Education System
Aspiring for Leadership
Emotional GovernanceManagerial games including group discussions(c) Trainers assess the performance of each participant after they give a presentation in
the FDP. Their presentations are video-recorded and replayed before the participants forassessing each participant’s strength and weakness on factors such as:
Service Rules – Hindustan Institute of Technology & Science37➢ The organized way of teaching➢ Eye contact➢ The examples given➢ Loudness and voice clarity.

➢ The level of participation➢ Self-confidence➢ The use of Audio Visual aids

➢ Dress Code

➢ Body Language➢ Involvement and enthusiasm(d) The feedback about each participant is given by the trainer for corrective action andthe same will be taken into account during the follow-up to measure the improvement in theparticipant’s effectiveness.
(e) Non-Teaching staff are given training on “Professional Skills Development,” “Leadership”,“Team Building”, etc., periodically.
21. Performance Appraisal System
The Performance Based Appraisal System (PBAS) was carried out in HITS in the last
several years through various methods both qualitative and quantitative. The UGC – AICTE
joint visit committee has given in its report to modify / improvise the existing PBAS systemof our institute. The UGC had also issued clear revised guidelines with standard template
for the PBAS system to be followed from the year 2017. With a view to improve theexisting appraisal process HITS under the leadership of the Vice Chancellor got prepared
to explore the new possibilities of improving the existing system from the academic year2017 - 2018.
Methodology:
1.

The online appraisal system ADCS (Appraisal Data Capturing System) was introduced
to the faculty of HITS on 22nd May 2018. For every faculty a link is created andposted in the website. The respective faculty shall login to their mail id and getaccess to their appraisal form

2. The ADCS consists of 6 forms for 6 semester data and 1 basic information sheet.
3. Clear Instructions were given to faculty for filling the forms which is as follows.
4. The process of appraisal was clearly indicated.
5. The faculty were asked to reserve their time slot for validation. The list of
documents for validation was provided in the site, which is given as follows.
6. Three stage validation was done viz., Self-Appraisal system validation, IQAC
validation, Committee recommendations and finally VC approval.
7. Complete validation of all points claimed by the faculty in self – appraisal was
verified by trained IQAC team. 8 counters were opened up for IQAC validation.

Service Rules – Hindustan Institute of Technology & Science38

8. The IQAC tabled the results to the Vice Chancellor and Committee for validation
and approval.
9. The results of the Appraisal will be announced to the faculty as per the approval of
the Vice Chancellor and the committee.
10. Grievance counter was opened up and faculty were asked to do online booking of theslots to meet the committee
11. The Post grievance API scores were announced.

PERFORMANCE APPRAISAL FOR TEACHING STAFF – NEW FORMAT –APPRAISAL DATA CAPTURING SYSTEM (ADCS)HINDUSTAN INSTITUTE OF TECHNOLOGY AND SCIENCEFACULTY PERFORMANCE APPRAISAL FORM
BASIC INFORMATION
Note: All the information furnished in the self-appraisal should contain the information /achievements / contribution made by the faculty member during the performance assessment.
Previous year information will not be considered. Faculty needs to produce the relevant proof of
their contributions mentioned in this appraisal form to the panel members
Don’t Delete or add any rows in this sheet. If you need any rows to be added, Please write a mail to
iqac@hindustanuniv.ac.in
Name

NAME

Date of
Joining(mm/dd/yyyy)

Emp. CodeType ofAppointment

Email ID

Designation

Department

Address
Mobile no.

Date of Birth(mm/dd/yyyy)

QUALIFICATION

Provide the last four Highest Qualifications

Class% of marks// GCPA
Grade

DegreeEMAIL@HINDUSTANUNIV.AC.IN

University

Year

Field ofSpecialization

Date ofRegistration

Status

ThesisSubmitted

Ph.D.
M.TechM.Phil.
B.Tech*In case of faculty pursuing Ph.D.
Title
Employment Record
Service Rules – Hindustan Institute of Technology & Science39Industry Experience Nature of(in Yrs.)
Industry

Teaching Experience other
Teaching Experience
than HITS
in HITS(in Yrs.)

Total
Experience inTeaching

PART A: ACADEMIC PERFORMANCE

PART-A: ACADEMIC PERFORMANCEODD SEMESTER 2017-18 ( JULY 2017
to DEC 2017)

APPLICABLE

Course CodeCourse Title

OBE
Practices(CDP, CAP,
CAR, CQI)
Completed

Course code

Course Title

Course code

Course Title

Course code

Course Title

Course code

Course Title

Course code

Course Title

Credits

Students
Evaluation Pass %%System IQAC Panel
Score Score Score

NO. OF MOOC
CERTIFICATION
COPMPLETED

Service Rules – Hindustan Institute of Technology & Science40

PART-B: ADMINISTRATIVE / ADDITIONAL RESPONSIBILITY
PART-B: ADMINISTRATIVE / ADDITIONAL RESPONSIBILITY
DEPARTMENT LEVEL

YES
/ NO

INSTITUTION LEVELTIME TABLE CR
INTERNAL TEST CR

EDITOREXECUTIVE ASSISTANCECOURSE CR

PLACMENT CR

DEC CRWEBSITE CR

CRC CR
CLASS TEACHERRESEARCH CRPROHTBI CR
DEPUTED TO NBA WORKPROFESSIONAL BODY CR

DEPUTED TO NAAC WORK

5S CR - DEPARTMENT

DEPUTED TO UGC WORKISO CR - DEPARTMENT

DEPUTED TO AICTEWORKADMISSION COUNSELLINGNCC CRALUMNI CR - DEPARTMENTNSS CR

IQAC-DEPARTMENT CRCHIEF SUPERINDENTLIBRARY - DEPARTMENTINCHARGE

BUS INCHARGEORGANIZING SEMINARALUMNI CR

ORGANIZING WORKSHOPIQAC CR

ORGANIZING CONFERENCEHOSTEL WARDEN

PROFESSIONAL MEMBERSHIPAVAILABLEREPORT / PROSPECTUS
PREPARATIONSIGNIFICANT CONTRIBUTION
THROUGH PROFESSIONAL
SOCIETY
MEMBER ACM, FC, BoS, Other
BodiesMEMBER CENTRAL/STATE LEVEL
BODY
HOD & DEAN

Please add any other responsibility
to be considered

Please add any other
responsibility to beconsidered
Please add any other
responsibility to beconsidered

Please add any other responsibility
to be considered

Service Rules – Hindustan Institute of Technology & Science

YES/
NO

SYSTEM
SCORE

IQAC
SCORE

41

PART-C: ACADEMIC RESEARCH AND FUNDING / CONSULTANCY
FUNDING /SPONSOREDPROJECT
No. ofprojects

Total
Money
Received

CONSULTANCYPROJECT
No. ofconsultancy
projects

Guide ship - No. ofstudents Awarded

P.HD

Total
Money
Received

PATENTS

Money
EarnedAWARDS RECEIVED

Granted Published

Filed

System IQAC
Score Score

FELLOWSHIPS RECEIVED

M. PhilInternaInternatio
Internatio/M.Tech Internationaltional (Nation System IQAC
nal (inNational
nal (in(By( in Abroad)inal
Score Score
India)
India)
Research)
Abroad)ADDITIONALQUALIFICATIONSACQUIRED

FDP / TRAININGPARTICIPATIONDURATION

INVITED TALK

PhD
PhD
Internatio
Comprehen International
Completenal (inNational
sion(in Abroad)d
India)
Completed

=>14
Days

Upto 5
Days

Upto 3 System IQAC
Days
Score Score

JOURNAL PUBLICATIONSTITLE OFTHE PAPERNAME OFJOURNALAUTHOR / CoAuthor

YEAR

SCOPUSINDEXEDWOS
INDEXED

Syste
m
Score

IQAC
Score

WOS
INDEXED

Syste
m
Score

IQAC
Score

YES-Q4
CONFERENCE PUBLICATIONSTITLE OF NAME OF THE
THE PAPER CONFERENCEAUTHOR / CoAuthor

YEAR

SCOPUSINDEXED

BOOK PUBLICATIONSTITLE OF THE BOOK

NAME OF THE PUBLISHER

LEVEL

YEAR

SystemIQAC Score
Score

BOOK CHAPTER / MAGAZINES PUBLICATIONSTITLE OF THE BOOK/ CHAPTERNAME OF THE PUBLISHERLEVELService Rules – Hindustan Institute of Technology & Science

YEAR

SystemIQAC Score
Score

42

Part A:
Academic Performance (AP) – Criteria (0.5)
 OBE PRACTICES Course Delivery Plan – CDP Course Assessment Plan – CAP Course Assessment Report – CAR
 Continuous Quality Improvement – CQI
 RESULT PERCENTAGE PRODUCED STUDENT EVALUATION MOOC COURSE CONDUCTED/CERTIFIEDPart A: Academic Performance – Points
POINTSPART-A: ACADEMIC PERFORMANCE

Parameters

Credits -2,3

Credits -4,5,6,7,8

Students
Evaluation %OBE Practices (CDP,
CAP, CAR, CQI)
Completed

Points

91 % and Above

4

4

4

Not Done0

81 to 90 %

3

4

3

Upto CDP

1

71 to 80 %

2

3

2

Upto CAP

2

61 to 70 %

1

2

1

Upto CAR

3

51 to 60 %

0

1

0

Upto CQI

4

NO. OF MOOC CERTIFICATION COPMPLETED / CONDUCTED

2Part –B: Administrative Performance (AD) – Criteria (0.2)
 INSTITUTION LEVEL (0 to 3points)
 DEPARTMENT LEVEL (0 to 2 points)
 HoDs / DEANS – 10 points
Service Rules – Hindustan Institute of Technology & Science43Points Table:
SL. No.

DEPARTMENT LEVEL

Points1.

TIME TABLE CR

1

2.

INTERNAL TEST CR

1

3.

COURSE CR

1

4.

DEC CR

1

5.

CRC CR

1

6.

CLASS TEACHER

27.

RESEARCH CR

1

8.

PROFESSIONAL BODY CR

1

9.

5S CR – DEPARTMENT

1

10.

ISO CR – DEPARTMENT

1

11.

ADMISSION COUNSELLING

1

12.

ALUMNI CR – DEPARTMENT

1

13.

IQAC-DEPARTMENT CR

1

14.

LIBRARY - DEPARTMENT INCHARGE

0.5

15.

ORGANIZING SEMINAR

1

16.

ORGANIZING WORKSHOP

1

17.

ORGANIZING CONFERENCE

1

18.

PROFESSIONAL MEMBERSHIP AVAILABLE

119.

SIGNIFICANT CONTRIBUTION THROUGH PROFESSIONAL
SOCIETY

2

SL. No.

INSTITUTION LEVEL

Points1.

EDITOR

2

2.

EXECUTIVE ASSISTANCE

1

3.

PLACMENT CR

1

4.

WEBSITE CR

1

5.

PRO

1

6.

HTBI CR

1

Service Rules – Hindustan Institute of Technology & Science

44

7.

DEPUTED TO NBA WORK

1

8.

DEPUTED TO NAAC WORK

1

9.

DEPUTED TO UGC WORK

1

10.

DEPUTED TO AICTE WORK

111.

NCC CR

3

12.

NSS CR

3

13.

CHIEF SUPERINDENT

214.

BUS INCHARGE

1

15.

ALUMNI CR

3

16.

IQAC CR

3

17.

HOSTEL WARDEN

118.

REPORT / PROSPECTUS PREPARATION

119.

MEMBER - CENTRAL/STATE LEVEL BODY

1

20.

MEMBER ACM, FC, BoS, Other Bodies

1

21.

HOD / DEAN

10Part C: Research Performance (RP) Criteria (0.3)
Research Performance Index - RPI Funding Consultancy
 Patent
Publication Performance Index - PPI
 Indexed Publications in Journal, Conference, Books
Others Fellowship Awards
 PhD produced
 Acquired PhD
 Invited talk in National / International forums
 FDP / Trainings

Service Rules – Hindustan Institute of Technology & Science45

Research Performance Index – RPI - Points

PATENT
Details

FundedProject

Consultancy
Project

PatentMoney
EarnedGrant

Published

Filed

Amount / Nos.

100000

10000

10000

1

1

1

Points

1.2

0.5

1

6

2

1

Publication Performance Index – PPI – Points
JOURNAL PUBLICATIONSSCOPUS INDEXEDPointsWos Indexed

PointsAuthor / Co Author

Points

NO

0

YES

3

AUTHORFULL

YES-Q16NO

0

CO-AUTHOR

HALF

YES-Q2

5

YES-Q3

4

YES-Q4

3
CONFERENCE PUBLICATIONSSCOPUS INDEXEDPointsWos Indexed

PointsAuthor / Co Author

Points

YES

3

YES

3

AUTHOR

FULL

NO

0

NO

0

CO-AUTHOR

HALF

Service Rules – Hindustan Institute of Technology & Science46

BOOK CHAPTER/PUBLICATIONSBOOK PUBLICATIONSMAGAZINES PUBLICATIONS

Level

PointsLevel

PointsLevel

PointsNOT DONE0NOT DONE0NOT DONE0

NATIONAL

3

NATIONAL

1

NATIONAL

1

INTERNATIONAL (ININDIA)

4

INTERNATIONAL(IN INDIA)

2

INTERNATIONAL(IN INDIA)

2

INTERNATIONAL(ABROAD)

6

INTERNATIONAL(ABROAD)

3

INTERNATIONAL(ABROAD)

3

OTHERSGUIDESHIP - NO. OF
STUDENTS AWARDED
P.HD

3

AWARDS RECEIVEDFELLOWSHIPS RECEIVED

M. PhilInternational International National International International National/M.Tech (By ( in Abroad) (in India)( in Abroad) (in India)
Research)
1

5

ADDITIONALQUALIFICATIONSACQUIRED

3

2

INVITED TALK

2

5

2

4

2

FDP / TRAININGPARTICIPATION

PhD
PhD
International International National
Completed Comprehension (in Abroad)(in India)
Completed651Service Rules – Hindustan Institute of Technology & Science

14 Days

5 Days3 DAYS

4

2

1

47

PERFORMANCEAPPRAISALFORNON-TEACHING
STAFF(ADMINISTRATIVE, TECHNICAL AND SUPERVISORY/MANAGERIALPOSTS )PART – I - (Personal Information)
1.

Name

:

2. Employment No.

:

3. Designation:

4. Department:

5. Period of Reporting:

6. Date of appointment in the Institution:

7. Date of appointment to the present post:

8. Date of entry in the present Office/Department
9. Pay and Scale of Pay::

10. Date from which functioning in the present
grade continuously
11. EDUCATIONAL AND OTHER QUALIFICATIONS (FROM HIGHEST/LATEST)
Qualification with Specialization

Year of attaining the qualification

1.
2.
3.

12. Training undergone since date of joining the Institution
Nature of Training and Institution

Period of Training

1.
2.
3.
4.
13. Experience (from the current job onwards) including experience before joining theInstitution

EXPERIENCE
Service Rules – Hindustan Institute of Technology & Science48

Department/ Institution*Category of work

PeriodFrom

To*Category of work may be any of the following items: Establishment, Accounts, Cash,Stores, Technical, Records Planning, Office Section and Miscellaneous.
PART – II - Self Appraisal
14.
Duties assigned / targets set under thereporting Period*Your performance against theassigned duties / targets set*

1.
2.
3.
4.
5.
6.
*Attach additional sheet if required
15. Challenges faced by you, if any, in achieving the target. If so how did you overcomethem?

16. List Innovative Practices/ Creative Ideas, if any, implemented by you and theoutcome of such practice.
ACHIEVEMENT

17. ACHIEVEMENTS / OUTSTANDING ACCOMPLISHMENT in the sphere of duties or
outside the assigned Role & Responsibilities
Signature of Assesse
Date of submission to reporting officer
Service Rules – Hindustan Institute of Technology & Science49PART – III
SECTION: A – EVALUATION BY THE REPORTING OFFICER
Instructions to Reporting Officers
1. Evaluate the employee on the job performed during the reporting period.
2. Consider only one factor at a time.
3. Study each factor and the specifications for each grade.
4. Put a tick mark (✓) in the appropriate boxes provided hereunder.
5. Review upon completion to see that the rating of each factor applied exclusively tothe individual’s actual performance on his / her present job.
6. Comment fully at the bottom of the page and on reverse side upon any matter whichin your opinion needs explanation.
7. Comment on exemplary performance under any factor which needs to becommended, with evidence / proof.
8. In case the employee is evaluated under any factor less than Good, enumerate theformative actions taken by you such as counseling, coaching, technical help provided,
advice etc.,
9. Fill up Performance Standards at Serial No. 4 for managerial and supervisory
functionaries in addition to serial no. 1 to 3.
Rating Scale
5.Excellent

Performance Consistently superior and exceeds expectations.

4. Very Good

Performance Consistently meets and often exceeds expectations.

3. Good

Performance Consistently meets requirements and satisfies
expectations of the position.

2. Fair

Performance sometimes meets expectations. Performance improvement
plan required.

1. Poor

Performance does not meet requirements.

Standards of PerformanceA
Excellent
1.PROFESSIONAL COMPETENCE
1.1. Job Knowledge & Skills(Administrative cadre)
1.1.1Understanding to Job
duties and responsibilities.
Understanding of Job
relationship with andimpact on other function
within the Institution.
Knowledge and technicalskills to perform the job
effectively.

Has
thoroughandcomprehensive masteryof field ofwork.
Strives toexpandfrontiers ofknowledge.

B
Very Good

C
Good

D
Fair

E
Poor

Has
thoroughknowledgeof job/technical
knowledge
and knowhow / andnecessary
skills toPossess justadequateknowledge
required forthe job.
Adequateskills toperform thejob.

Inadequate
knowledge.
Has not
gainedcompetence.
Skills to be
improved.

Barely has theknowledge ofjob. Skills are
inadequate

Service Rules – Hindustan Institute of Technology & Science50Understanding of policies,
procedures, statutes andregulations as necessary to
perform the job. Up-todatedness.
(Technical Cadre)
1.1.2.1 Technical knowledgeof Calibration of
measuring Instruments andequipments.
1.1.2.2 Procurement,
storage, accounting of raw
materials, tools andequipments.
1.2. Ability to plan, organize
work and carry it out.
(Administrative Cadre)
1.2.1 Establishing priorities
anticipating and preparing
for changing workload/
working conditions,coordinating and using
available resources to getwork done and ensure
important deadlines are
met.
(Technical Cadre)
1.2.2 Planning, scheduling,organizing, co-ordinationand monitoring workshop /Lab Instructions and tasks.

1.3. Ability and willingness
to take up additionalload in times of
exigencies

Up-to-datein all aspectsof jobknowledge /technical
knowledge
and knowhow / skills.

performthe job.

Meticulous
in planningandorganizing
work.
Demonstrates highestlevel ofefficiency inuse ofresources.

Effectively
plans andexecutes
assignedwork.

Able to planand organize
work mostly.

Averageability toplan ,
organize andexecutework

Disorganized,
and miss thedeadlines very
often.

Alwayswilling toshoulderadditional
responsibiliti
es and rises
up to faceanyemergent
occasionsandexigencies.

Capable ofmeeting
exigencies
and takes
additional
responsibili
ties.

Takes upadditional
responsibiliti
es mostly.

Takes upadditional
responsibiliti
esoccasionally.

Never takes
up additional
responsibility..

Service Rules – Hindustan Institute of Technology & Science51

1.4. Innovation, Creativity
and change

Contributes
new ideas
andsolutions.
Ability toadapt tochanges.

Occasionallycontributes
new ideas
andsolutions.
Ability toadapt tochangesRarelycontributes
new ideas
andsolutions.
Ability toadapt tochangesLacks
originality.
Inability toadapt tochanges

Does notrequiresupervision atall. Undertakes
tasks on own

Usually does
not require
supervision or
have to be told
to do job
functions.

Occasionallyrequiressupervision.
Does thegiven job.

Sometimes
requiressupervision.
Only carriesout givenjob.

Requiressubstantial
supervision.
Not
interested inlearning or
performing
any tasks but
thoserequired.

Proficient insupervision andcontrol.

Very good
capacity forsupervision andcontrol.

Good insupervisionand control.

Occasionallyable tosuperviseand control.

Does notpossess thecapacity tosupervise/control

2.1 Quantity of work:(Administrative/
Technical) Completes thework with minimal errors.
Produces the expectedvolume of work

Rapid worker.
Produces anunusually large
volume of work.

Works withspeed. Meets
expected
volume of work.
Sometimes
quantity
deliveredexceeds
expectations.

Produces
adequate
volume ofwork often.

Producesvolume ofwork
meeting the
expectations
some times.
Shows signsofimprovement.

Does notproduceessential
volume ofwork.
Not improving.

2.2 Quality of work:(Administrative/ Technical)
Neatness, accuracy anddependability of results

Exceptionallyaccurateanddoes not enquire
checking.

Seldomnecessary
to
check
work.
Occasional

Acceptable
standard.
Usually neatbut
few

Frequent
errors.
Accuracy notof expected

Lackofstandard,
accuracy
anderrors are of

Suggests new procedures
to increase efficiency of
the Position / Department
Contributes new ideas andmethods of dealing withproblems.
Receptive to new ideas andadapts to new situation

1.5. Independence/
Decision making
Ability to work
independently without
supervision.
Resourcefulness.

1.6. Capacity to supervise
Ability to supervise andcontrol.

Often comesup with “outof box”
creativeproblemsolving ideas.
Alwaysreceptive toimplementchange andcompletetasks that
requiresimagination.

2.PERFORMANCE

Service Rules – Hindustan Institute of Technology & Science52

regardless of volume.

Contentious
about
checking
work
andpreventing
errors.
Errors are rare
and minor.

errors.
Reasonably
contentious
about
checking
work
andpreventing
errors.

errors.
Checking
required.

standards.
Needs
checking.

substantial
magnitude.
Needs thoroughchecking.
Employee shows
littleconcernabout
poor
quality.

2.3 Punctuality,
promptness and ability tomeet guidelines:(Administrative/
Technical)
Exactness in keeping timein attending office,keeping appointment,
discharge of official
duties, observance oftime limits and promptly
meeting dead lines.
2.41 Noting , Drafting andCorrespondence(Administrative Cadre)
2.4.1Ability to prepare
and handle
correspondence withspecial reference toanalysis, clarity,
correctness, expression
and lucidity.
(Technical cadre)
2.4.2.1 Ability to plan,
organize,co-ordinate, andmonitor workshop / labjobs.
2.4.2.2 Evaluatinglab/work shop
instruments.
2.4.2.3 Guiding students
in practical task exercise
and evaluating them.

Exceptionallypunctual,
prompt andalways meetsdeadlines. Can
cope with peakloads.

Always punctualand prompt.
Mostly meetsdeadlines.

Mostlypunctual andprompt.
Often
meets
deadlines.

Punctuality
andpromptness
fall short of
expectations.. Meets
deadlines onfew
occasions.

Not punctualand prompt.
Never meetsdeadlines.

Highlyappreciable
quality ofnoting anddrafting withclarity andthoroughness.
No need forediting thedraft.
Meticulous inmaintaining
promptcorresponddence
Thoroughnessof assigned
duties inTechnical work.

Precise innoting anddrafting. Very
good atcorresponddence. Drafts
occasionallyneed editing.
Meet theexpectations
and sometimes
exceeds the
expectations inTechnical
duties.

Good innoting,drafting andcorresponddence.
Draftsneed editing.

Ordinary innoting anddrafting.
Handlescorresponddence under
supervision.
Drafts needediting.

Poor standardof noting anddrafting. Not
regular atcorresponddence.

2.5 Upkeep andmaintenance:(Administrative Cadre)
2.5.1 Maintenance ofRegisters, Records, Files andDocuments
Updating and maintaining

Meticulous andup-to-date inmaintaining
Registers,
Records Files andDocuments.
Meticulous andKeeps Registers,
Records Files andDocuments clean
and up-to-date.
Neat and clean
in maintenance ofLaboratory

Keeps
Registers,
Records FilesandDocuments
clean andhandy.

Maintains
records, files
etc. in aroutine way.
Mostly carefor office/lab
equipments.

Worst way ofkeeping records.
Careless inupkeep ofequipments.

Service Rules – Hindustan Institute of Technology & Science

Meet theexpectations
andsometimes
exceeds the
expectationsin Technicalduties.

53

records, files anddocuments.
2.5.2 (Technical cadre)
2.5.2.1 Maintenance ofLaboratory equipments,
office computers, printers,
etc.
2.5.2.2 Arranging forpreventive and break down
maintenance.

neat inmaintenance ofLaboratory
equipments,
officecomputers,
printers etc.

equipments,
officecomputers,
printers etc.

Mostlymaintains
Laboratory
equipments,
officecomputers,
printers etc.
fairly well.

Maintains
Laboratory
equipments,
officecomputers,
printers etc.
fairly well.

2.6 Work Turnover:Work output

Consistently
exceeds
requirements

Mostly exceeds
requirements.

Mostlymeets therequirements.
Sometimes
exceeds
requirements.

Meets therequirements.

Not meets therequirement.

2.7 Health and Safety :Exceeds the
Meets theAppropriate knowledge of health
Expectations
Y /inN expectations inand safety practices/procedures
followingin allsafetythe workplace.
safety rules,
procedures andpractices and maintains
procedures.
equipment
Uses andproperly.
maintains
Supports
equipment
safety byproperly.
keeping the theSupports safety workplace clean
by keeping the and safe.
workplaceclean and safe
2.8 Preventing or coping
Sound
Anticipate
with problems:Judgement.
promlems. Uses
Independent action
Able to analyse routine
dealing with variety andproblems anddiscretion incomplexity of duties.
cope withminor matters.
situations on
own ingenuity.

Follows
Y/N
safetyprocedures
andmaintainsequipment
adequately.
Y/N
Supports
safety bykeeping thetheworkplaceclean andsafe.
Able toidentiy
problems,
but requires
discretionfromsupervisor
for action.

Fall short of
expectations
some times
infollowing thesafetyprocedures
andmaintenanceof work
place

Care less infollowing thesafetyprocedures
andmaintenanceof work place.

Lacks
foresight
and usuallycaughtunaware.

Lacks
foresight andusually caught
unaware.
Unable to act
even underguidance

Performs
regulardutiesadequately.
Able toHandlesduties in aroutinemanner.
Unable to

Performs
responsibilities inadequately.

3.PERSONAL CHARACTERISTICS
3.1Responsibility andNormally
dependability:
accepts
Conscientious towards
additional
duty.
responsibilities
Accepting additional
HighlyConscientious
and steadyworker.Has avery goodrecord ofService Rules – Hindustan Institute of Technology & Science54

responsibilities otherthan those assigned withposition.

conscientious
and dependable
in performing
the work.

dependability.Of
ten able toundertake andcomplete new
assignments.
Constructively
independent.

handleadditional
task fromtime totime.
Takes
action only
when needis evident.

handle any
additional
task.

3.2 Initiative:
Self starter, goes ahead(implements) on own.
Recognizes and acts onopportunities. Suggests
way to enhance work
process or operations.

Prefers to act
on own anddoes so
effectively.
Suggests way
to enhance
work process oroperations.

Hesitates totake action.

Has to be told.

3.3 Interest in theassignment:Interest in the job andaccomplishes the job once
initiated.

Takes keeninterest andwork withdedication.

Takes adequate
interest.

Does thejob in aroutinemanner.

Does notexhibit or
evince keeninterest.
Mostly does
the job.

Indifferent indischarge of
duties.

3.4 Interpersonal skills:
Ability to work
effectively with people at
all levels in theInstitution, including
students. (e.g. need toshow respect,understanding,sensitivity, courtesy, tact
and flexibility)
Communication withpeople at all levels in theorganization.
Providing and receiving
feedback at all levels of
the Institution .

Workseffectively
with Faculty,
students and allothers.
Extremely
courteoustactful andflexible.
Provides andreceives
feedback
effectively at
all levels of theorganization

Tactful andcourteous with
Faculty,
students and allothers.

Maintains
cordialrelationswitheveryone.

Mostlymaintainsgoodrelationswitheveryone.

Arrogant andrude in dealing
with most of
the people intheorganization.

3.5 Integrity & Ethicalmanagement:
The ability to work
ethically according toprofessional andUniversity Values.

Is a teamplayer,professional,
committed,
creative,
innovative, andobserves
equity, social
justice,Moderate in
executing duties
with integrityand ethically.

Meets
expectations inexecutingduties withintegrity
andethically.

Fair inexecutingduties withintegrity andethically.

Moderate in
executingduties withintegrity andethically.

Service Rules – Hindustan Institute of Technology & Science55

efficacy,quality service,delivery, andcorporate
governance in
his/her work.
Uses positional
and personal
power withcare.
3.6 Communication skills:
Ability to communicate
orally and in writing andresponding withfeedback.

Expresses self
well verbally,using language
appropriate forthe intended
audience.
Listens actively
andacknowledges
understanding.
Presents ideas
in written
format, using
appropriate
language,grammar andstyle.

Possesses
appropriate,verbal, oral andwritten skills.
Very good inlistening andgiving feedback.

Good
verbal, oral
and written
skills. Very
good inlisteningand giving
feedback.

Moderateverbal, oral
and written
skills.
Moderate inlistening andgivingfeedback.

Very poor inverbal, oral
and written
skills. Very
good inlistening andgivingfeedback.

3.7 Perceptivity andsensitivity:
Perceptive and sensitive
to the needs of thestudent, faculty andinstitutional needs.

Always exceeds
theexpectations.
Highlyperceptible andhighlyresponsive.

Often
understands the needs.

Some times
notperceptive
and sensitivetotheneeds.

Ignorant andinsensitive.

3.8 Discretion andConfidentiality:

Always knows
which
information ormaterials are
sensitive andwhy.
Always cautious
anddemonstrates
ability to

Mostlyperceptive andsensitive to theneeds of thestudents,
facultyandInstitutional
needs
very
responsive.
Can often
differentiatesensitive
information andoften keep
confidential
information.

Can mostly
differentia
te sensitive
informationand keep
confidential
information.

Can
sometimes
differentiat
e sensitive
informationandsometimes
keep
confidential
information.

Cannot betrusted withconfidential
Information.

Service Rules – Hindustan Institute of Technology & Science56

maintain
sensitive
information in
confidence,sharing onlywithappropriate
contacts.
3.9 Attendance :Rarely absent
and follows
establishedabsenteeism
procedures.
Takes
extraordinary
steps tominimize
disruption andallow
replacements
toperform tasks.
Absent only for
legitimate
reasons andprovides noticewhen possible.

Satisfactoryattendancelevel. Always
follows
establishedabsenteeism
procedures.
Takes
satisfactory
steps tominimize
disruption.
Rarelyabsent for nonlegitimate
reasons andusually provides
notice whenpossible.

Satisfactoryattendancelevel.
Usually
follows
establishedabsenteeismprocedures.
Takes
satisfactor
y steps tominimize
disruption.
Rarelyabsent for
nonlegitimate
reasons andusuallyprovidesnotice whenpossible.

Sometimes
fails toinform anddoes notadhere toabsenteeism
policy andprocedure.
Causesdisruption by
failure to
take steps
to allow
replacements to performtasks.
Absent for
legitimate/nonlegitimate
reasons andfails toprovidenoticesometimes.

Frequently
absent. Fails
to adhere toabsenteeism
policies andprocedures.
Causesdisruption by
failure to takesteps to allow
replacements
to performtasks. Absent
for nonlegitimate
reasons andfails toprovide notice.

3.10 Decision making:Ability to make decision,
evaluating known facts.

Excellent
capacity tomake decisions.
Alwaysrecognizes
when a decision
is needed anddemonstrates
the ability tomake a sounddecision.
Evaluates
known facts,
develops a

Very Good indecision making.
Often decides
after evaluating
facts available.

Goodindecisionmaking.
Mostlydecides in alimited spanof work.

Sometimes
makes
decision.

Unabledecide.

Service Rules – Hindustan Institute of Technology & Science57

to3.11 Team work:
Promotion anddemonstration of trust,mutual respect and a cooperative work
environment.
Balancing the needs ofthe organization and teamwith one’s own needs anddesires.
Support to teamwork
through open and honest
communication.
Encouraging andrecognizing thecontributions of others.
Ability to resolve conflictwithin the team.

thoughtful planof action andfollows
through.
Recognizes
when a higher
authority
should be
consulted in
respect todecisionmaking.
Proactively
buildspartnerships
and seeks
involvementwith other
employees.
Works
cooperatively
and effectively
with teammembers.
Demonstrates
clear
understandingof team goals
and contributes
to theirachievement.
Handles
Conflicts
tactfully andresolves them
amicably.

Very good teamworker. Gets
along well withmost people.
Cooperativeand quick tooffer help.
Handlesdisagreementwith restraint.

Acceptablelevel ofcooperationand teamwork .
Works
willingly
with others.
Offershelp to coworkers.

Mostlyworks in ateam. Aids
the team.
Does nottake any
initiative inresolving
conflicts.

Causesfriction among
workers.
Responds
negatively todisagreement
or authority.
Refuses tocooperate withor aid coworkers.

HighlyShows keenness
interested in
to improve.
self
Takes updevelopment.
learning new
Always keen
things often.
and strives tolearn newthings4.MANAGERIAL AND SUPERVISORY FUNCTIONS

Pays
importanceto learn andmakes
efforts toimprove
self.

Shows
interest in
self
development.

Does not show
any interest in
self
improvement.

3.12 Self Improvement:
The ability to focus on
own development and to
take action to learn.

Service Rules – Hindustan Institute of Technology & Science58

4.1 Leadership:
Inspiring and guiding
individuals toward higher
levels of performance
Providing guidance,
support, feedback,mentoring and coaching toemployees. Promoting ideaof continuous
improvement and self
development
Training new employees
explaining the routines,
work procedures, use of
equipment andmachinery,
Explaining precedents
and past decisions.

Alwaysdisplays theleadership
qualities. A rolemodel. Treatspeople with
dignity,respect, andfairness
Creates a
climate in whichpeople want to
do their best.

Often displays
the leadership
qualities.

Sometimes
displays theleadership
qualities.

Rarelydisplays theleadership
qualities.

Never
displays theleadership
qualities.

4.2 Managing Capacity
and Supervision
Ability to plan, organizeand supervise so thatjobs are completed.
Delegation of authority
and maintain effective
working relationships with
employees.

Superior levelof planning andorganization.
Delegates andassigns alldelegabletasks. Achieves
outstanding
results andmaintainssuperior
working
relationshipwith employees.
Rarelyexperiences
crisis.

Very Good levelof planning andorganization.
Mostlydelegates andassigns alldelegable tasks.
Achieves very
good results andmaintainssuperior
working
relationship with
employees.
Usually avoids
crisis.

Satisfactor
y planningandorganizatio
n. Usuallydelegates
and assigns
tasks.
Maintains
effective
working
relationshipwithemployees.
Experiences crisisoccasionally.

Poor planningandorganization.
Fails todelegate
tasks tosubordinates.
Fails tomaintainsatisfactory
working
relationships
withemployees.
Frequently
experiences
crisis.

Poor planningandorganization.
Fails todelegate tasks
tosubordinates.
Fails tomaintainsatisfactory
working
relationships
withemployees.
Frequently
experiences
crisis.

4.3 Managing
Performance of Others:
Working with individual toset performance goals
and expectations
Setting development
plans
Monitoring performance
progress
Evaluating performance
Planning and conduct ofperformance appraisal

Alwaysmanagers
performance ofothersexcellently
includingsetting goals
monitoring andevaluating

Often managers
performance ofothers. including
setting goals
monitoring andevaluating

Mostlymanagers
performanc
e of others.
includingsetting
goals
monitoring
andevaluating

Sometimes
managers
performanceof others.

Nevermanagers
performanceof others.

Service Rules – Hindustan Institute of Technology & Science594.4 Decision Making:Identification of issues,
problems andopportunities anddetermining the actions
needed.
Probing all relevant
sources to better
understand problem, issue
or opportunity ,analyzing information andgenerating options foraddressing issue, problem
or opportunity
Choosing appropriate
action by evaluating
options and considering
implications in a timely
mannerInvolving others asneeded to ensure quality
andcommitment of decision
4.5 Composure:
Maintaining effective
performance underpressure

Highly capableof makingdecisionsweighing all
options andalways makes
decisions.
Always consults
the authorities
beforeimplementing
new decisions.

Often
makes
decision.

Sometimes
makes
decision.

Rarelymakes
decision.

Notcapable
and
never
makes
decisions.

Copes
effectively anddevelops
effective
approaches todeal withpressure or
stressPresents a
positivedisposition andmaintainsconstructive
interpersonal
relationships
when understressAble to cope andwork effectively
under Pressure.
Able to maintaincompare.

Able tocope andwork
effectively
underPressure

Able to cope
and work
underpressure

Unable to cope
and work
underpressureService Rules – Hindustan Institute of Technology & Science60

4.6Ensuring Safety and
Health policy andprocedures:

Always ensuresthat employees
are aware ofand follow
procedureswith reference
to safety andhealth.

Often ensuresthat employees
are aware of andfollow
procedures withreference tosafety andhealth.

Rarelyimplements
safety andhealthprocedures .

Implements
safety andhealthprocedures
mostly.

GENERAL
1. Do you know of any physical disability or healthproblem which prevents this officer from working
to full capacity?

Yes (

)

No (

Never shows
any interest in
following or
implementing
safety andhealthprocedures.

)

If yes, please explain the nature of this problem

2. General grading:(1) No. of items in Grade A(2) No. of items in Grade B(3) No. of items in Grade C(4) No. of items in Grade D(5) No. of items in Grade E(6) Overall Rating
Comment with special reference to:
1. The adverse remarks passed against the employee
within the course of his performance or the disciplinary
action taken against him during the period under report.
2. The effort made to improve the functioning of theemployee where his performance with reference to the factors
enumerated in this report is considered not up to the markor less than good.
3. The important requirements or factors which affect theeffectiveness of the work of the officer such as specialdifficulties or handicaps, amount of direct or indirectsupervision, the emergency demands, if any, etc., and
4. Specific instances of any work worthy of being mentioned
in support of the assessment in the graphic section.
(Add separate sheets if necessary)
Signature of Reporting Officer

Service Rules – Hindustan Institute of Technology & Science61

Date of submission to Reviewing Officer

Name:
Designation:

REMARKS OF THE REVIEWING OFFICER / AUTHORITY

Signature of Reviewing Officer / Authority
Name:
Designation:
PART IV – CONFIDENTIAL(Not to be shown to the Officer reported upon)(This part will not be the basis for promotion in the normal course)
Loyalty: (So as to judge his suitability for assignment to
Sensitive Posts)
Has anything come to your knowledge which reflects adversely Yes (on the Officer’s loyalty

)

No (

)

If ‘Yes’ please give details(Add separate sheets if necessary)
Integrity and General Reputation:
Has anything come to your knowledge either as oral or
Written complaint or otherwise which reflects adversely
On the Officer’s ability to honestly execute his duties

Yes ( )No ( )Showing favoritism in discharging his duties
If ‘Yes’ please give details of particulars

Yes ( )No ( )

Has there been any preliminary finding regarding
The corrupt practices of the Officer

Yes ( )No ( )Yes ( )No ( )Yes ( )No ( )Yes ( )No ( )

Has any case of corruption on the Officer beenreferred to Vigilance Department, after preliminary
enquiries. If ‘Yes’ give details
Whether the Officer requires any training for the purpose of
his present job or for any higher responsibilities. It yes
suggest the training.

Whether the Officer should be posted to some other sections /office for better work or for other reasons (to be specifies)
Service Rules – Hindustan Institute of Technology & Science62

Date:

Signature of the Reporting Officer
Name:

Designation:
Date of submission to the Reviewing Officer

REMARKS OF THE REVIEWING OFFICER / AUTHORITY
Do you agree with the assessment made by the Reporting Officer
Yes ( )
If you wish to modify anything or add, please elaborate.

No ( )

Signature of the Reviewing Officer / Authority
Date:

1.

Name:
Designation:(To be filled by the Department of H.R.D)
Attendance status: (For the previous Calendar Year)

Leave atCredit

C.L

E.L

M.L

Leave availed

C.L

E.L

M.L

L.L.P

Any other
leave availed

2. Achievement made / How many times has the staff won awards. (Specify withdetails)
3. Current Salary of the staff and their scale of pay

4. How many times has the staff been awarded promotion from the date of joining(Specify in details)

Date:securedDepartment of H.R.D

Total marks(to be filled by the H.R.D)
Comments from the Reviewing Committee:
Service Rules – Hindustan Institute of Technology & Science

63

(Reviewing Committee should constitute Registrar, Dean (Admin), Head of the Department
concerned, Dept. of H.R.D representative)
Overall performance rating (Tic in appropriate box)
Factors
Boxes
Excellent performance in every aspect of the job
Very good performance in all areas of responsibility
Good met major job requirements
Progressing below job requirements but improving
Inadequate below job requirements and not improving
Performance Criteria (KRA) for teaching staff:
The following criteria are to be fulfilled or partially fulfilled as one of the requirements forincrements / promotions, as per the Institution norms for the subsequent years.
Dean / Senior Professor / Professor Category:(a) Supervision of Doctoral scholars, as per UGC norms.
(b) Two papers should be published in International or National Journal in indexed
journal in a year.
(c) Your Research Scholars, PDF etc., must publish minimum two indexed journal
publications every academic year.
(d) Your B. Tech pre-final and final year students should present papers in minimum two
reputed conference.
(e) To organize one funded National (or) International Conference once in two years.
(f) Two papers to be presented / accepted for presentation in a National (or)International Conference with at least one of them being a reputed Conference
during the course of the assessment year.
(g) Publication of a Book (or) an article in Newsletter (or) Magazine over a period of
three years.
(h) One externally funded research / consultancy project, to be obtained over a periodof three years.
• It is mandatory that to submit proposals within three months and generate
funds through consultancy funded research projects and / or training (fromGovernment, Public and Private sector) as Principal Investigator or CoInvestigator.
• Shall generate funds for the department / Institution as listed above for aminimum of Rs. 20 lakhs.
• Shall actively engage and promote the Centre of Excellence in your Department/ School, as relevant to your domain of expertise.
• Collaborative research and consultancy with industries.
• To strengthen MOUs, exchange of ideas through various programmes,
conference, etc.,• To conduct research awareness workshops.
• Monthly review meeting and lectures by the research group compulsory.
• Involve in the development / maintenance / utilization of labs/ workshops.
(i) Students Evaluation and Result percentage of the class handled should be minimumof 80%
Service Rules – Hindustan Institute of Technology & Science64

(j) To arrange minimum one guest lecture / seminar class for each subject handled by
you in each semester and to organize one Industrial visit for students (Individually /jointly) per year.
(k) Evidence of peer recognition in terms of Invited talks, key note address /prestigious committee membership, etc.,(l) Summer training programmes for software / area of expertise shall be conducted.
(m) You have to interact with Professors in foreign Universities in your domain for joint
publications, joint research, to organize International conferences, etc.,
Associate Professor Category:(a) Supervision of Ph.D. research scholars, as per UGC norms.
(b) Two papers should be published in International or National Journal in indexed
journal in a year.
(c) Your research scholars, PDF must publish minimum two indexed journal publication in
every academic year.
(d) Your B. Tech pre-final and final year students should present papers in mimimum two
reputed conference.
(e) To organize one funded National (or) International Conference once in two years.
(f) Two papers to be presented / accepted for presentation in a National (or)International Conference with at least one of them being a reputed Conference
during the course of the assessment year.
(g) Publication of a Book (or) an article in Newsletter (or) Magazine over a period of
three years.
(h) One externally funded research / consultancy project, to be obtained over a periodof three years.
• It is mandatory that to submit proposals within three months and generate
funds through consultancy funded research projects and / or training (fromGovernment, Public and Private sector) as Principal Investigator or CoInvestigator.
• Shall generate funds for the department / Institution as listed above for aminimum of Rs. 10 lakhs.
• Shall actively engage and promote the Centre of Excellence in your Department/ School, as relevant to your domain of expertise.
• Collaborative research and consultancy with industries.
• To strengthen MOUs, exchange of ideas through various programmes,
conference, etc.,• To conduct research awareness workshops.
• Monthly review meeting and lectures by the research group compulsory.
• Involve in the development / maintenance / utilization of labs/ workshops.
(i) Students Evaluation and Result percentage of the class handled should be minimumof 80%(j) To arrange minimum one guest lecture / seminar class for each subject handled by
you in each semester and to organize one Industrial visit for students (Individually /jointly) per year.
(k) Evidence of peer recognition in terms of Invited talks, key note address /prestigious committee membership, etc.,(l) Summer training programmes for software / area of expertise shall be conducted.

Service Rules – Hindustan Institute of Technology & Science65

(m) You have to interact with Professors in foreign Universities in your domain for joint
publications, joint research, to organize International conferences, etc.,
Assistant Professor category:(a) One paper should be published in International or National Journal in indexed
journal in a year.
(b) Your B.Tech. pre-final and final year students should present papers in mimimum two
reputed conference.
(c) One paper to be presented / accepted for presentation in a National (or)International Conference with at least one of them being a reputed Conference
during the course of the assessment year.
(d) One externally funded research / consultancy project, to be obtained over a periodof three years.
• It is mandatory that to submit proposals within three months and generate
funds through consultancy funded research projects and / or training (fromGovernment, Public and Private sector) as Principal Investigator or
CoInvestigator.
• Shall generate funds for the department / Institution as listed above for aminimum of Rs. 5 lakhs.
• Shall actively engage and promote the Centre of Excellence in your Department/ School, as relevant to your domain of expertise.
• Collaborative research and consultancy with industries.
• To strengthen MOUs, exchange of ideas through various programmes,
conference, etc.,• Involve in the development / maintenance / utilization of labs/ workshops.
(e) Students Evaluation and Result percentage of the class handled should be minimumof 80%(f) To arrange minimum one guest lecture / seminar class for each subject handled by
you in each semester and to organize one Industrial visit for students (Individually /jointly) per year.
Non-Teaching Staff Performance Appraisal System:
The performance criteria for the non-teaching staff are defined in their respective
appointment orders.
The staff performance will be evaluated by the reporting officer (HOD), HRD
Department, and the Performance Appraisal Review Committee.
22. Confirmation clause
22.1 If the performance is satisfactory, the employee will be confirmed in the service of
the Institution after completion of the probationary period.
22.2

In case of extension of probation for reasons whatsoever, the probation period will
be extended to cover the specified period in the Appointment Order.

Service Rules – Hindustan Institute of Technology & Science6623. Annual Increment
23.1

23.2

23.3

23.4

23.5

23.6
23.7

23.8

Annual increment according to the scale applicable to the employee shall be granted
after every year of service if the work and the conduct of the employee arereported to be satisfactory as per the Appraisal Report. Annual Increment isgranted based on their performance, qualification, experience as assessed by the
Performance appraisal system as well as fulfilling the required norms / criteria of
the Institution. The Performance appraisal score will be intimated to the staff
concerned so as to be aware of their own strengths and weaknesses and to facilitate
improvement of their performance.
In case the employee is on a consolidated pay and not on a scale of pay, Adhoc lumpsum increment may be given after the end of every year at the discretion of theManagement, while on probation / confirmation / contract, provided his work andconduct are satisfactory.
The Increment amount will be awarded to the performers. Additional increment /incentives may be offered to the deserving staff based on their performance,
outstanding work, irrespective of their qualification and experience.
The annual increment will be withheld as a disciplinary measure if an adverse report
is received against the employee and so decided by the Management after necessary
enquiry. The period for which the increment should be withheld will be decided by
the Management, the competent authority to do so. In all cases, the employee
concerned should be informed regarding the withholding of the increment for aparticular period with or without cumulative effect. In case of cumulative effect,the employee will not be entitled to get the increment so withheld for the specified
number of years. In the case of increment withheld for a particular period without
cumulative effect, he will be entitled to get the increment immediately after thecompletion of the particular period.
When an employee working in the lower scale of pay is promoted or appointed to ahigher scale of pay, his increment will fall due after he completes one year ofservice in the higher post.
The increment date will be postponed in proportion to the number of days he is on
leave on loss of pay.
An increment which accrues on a day other than the first date of a month shall begiven on the day when the employee completes one year of service and subsequent
increments will be regulated from 1st July of every year.
The annual increment, faculty will be paid Performance Based Incentive (PBI)
subject to research performance as per the criteria for the academic year:

S.No

Performance score
range

Research Performance is greater than 0
then the Performance based Incentive will be (increase on Basic)

1

86% to 100%

12%

2
3
4

76% to 85%
61% to 75%
50% to 60%

8%
5%
2%

5

Below 50%0%Service Rules – Hindustan Institute of Technology & Science

67

23.9

For the Non-Teaching employees, the salary revision is based on PBAS.
PERFORMANCE SCORE
RANGE
86% and above
70% to 85%
50% to 69%
Below 50%% increase in the grosssalary
7%
5%
3%
Nil

24. Promotion Policy
24.1

24.2

24.3

Promotions will be regulated as per promotion policy rules. The Management is under
no obligation to promote any one from one post to another even when an employee
acquires the minimum qualifications required for a new or higher post.
Promotion to a higher level of service shall be made subject to availability of posts,
eligibility of staff on the basis / criteria of merit / efficiency / the commitment /dedication of the staff to the all-round development / improvement of thecorporate ambience of the Institution. Seniority will be a deciding criterion for
promotions.
No employee who is under suspension, or against whom disciplinary proceedings havebeen taken or are about to be taken shall be promoted until he is unconditionallyreinstated or exonerated.

25. Transfers
25.1

25.2

25.3

25.4

All employees are liable for transfer / deputation from one unit / department toanother unit / department of the Hindustan Group of Institutions at the sole
discretion of the Management.
All employees are liable to being shifted from one discipline / function, department,
section, branch, etc., to another of the Hindustan Group of Institutions, provided
that such transfer does not adversely affect the nature of duties as per the terms
of appointment. The salary of the individual concerned shall remain intact except in
the case of a transfer requested by an employee for his personal reasons.
In the event of refusal to accept a transfer / deputation, the employee shall beconsidered absent from duty without leave or permission for the period of such
refusal and shall not be eligible for any salary for that period. Such an employee
shall also be liable for disciplinary action including termination of his service.
The Management may grant special scale or allowance on transfer / deputation
depending on the merit of the case.

26. Incentive for Research
26.1 Cash incentive for publishing in refereed National / International journals will beconsidered to be paid as a one-time payment and may be revised from time to time:
Incentive amount Q - Quality
Q1
Rs. 10,000/International Journal (Peer reviewed, Scopus /Q2
Rs. 7,500/WoS Indexed, Impact factor)
Q3
Rs. 5,000/Author
Q4
Rs. 2,500/-

Service Rules – Hindustan Institute of Technology & Science68International Journal (Peer reviewed, Scopus /Q1
WoS Indexed, Impact factor)
Q2
Co-Author
Q3(or)National Journal
Q4
AuthorConference Publication (International)(Peer reviewed, Scopus / WoS Indexed, Impact factor)
Conference Publication (National)(Peer reviewed, Scopus / WoS Indexed, Impact factor)
The incentive for book publications are:
Reference Books (Engineering, Science & Humanities)

Rs. 5,000/Rs. 3,750/Rs. 2,500/Rs. 1,250/Rs. 2,000/Rs. 1,750/-

Author

Co-Author

Reference Book publication (International)

ISBN No.

Rs. 20,000/-

Rs. 15,000/-

Reference Book publication (National)

ISBN No.

Rs. 15,000/-

Rs. 12,000/-

Reference Book Chapter publication(International)

ISBN No.

Rs. 10,000/-

Rs. 8,000/-

Reference Book Chapter publication(National)

ISBN No.

Rs. 7,500/-

Rs. 6,000/-

Author

Co-Author

General Books (Engineering, Science & Humanities)
General Book publication (International)

ISBN No.

Rs. 15,000/-

Rs. 12,000/-

General Book publication (National)

ISBN No.

Rs. 7,500/-

Rs. 6,500/-

General Book Chapter publication(International)

ISBN No.

Rs. 6,000/-

Rs. 4,000/-

General Book Chapter publication (National)

ISBN No.

Rs. 5,000/-

Rs. 3,000/-

Note: All such publications should bear the name of the Department and Institution to
become eligible for the above incentive.
26.2

Patent and IPR arising out of the research conducted in the Institution will restwith the Institution. No member of faculty / Staff shall use any course material
for any purpose other than what has specifically been provided for by theInstitution and shall at all times keep confidential any information / documents /records in relation to research work that is either being done or has been completed
at the Institution or at any other place so authorized by the Institution and shallnot disclose the same without prior specific approval of the Management of theInstitution. In the event of any breach of confidentially, the respective member ofthe faculty / staff shall be liable to pay damages for the same as quantified by theManagement.

Service Rules – Hindustan Institute of Technology & Science69

The staff members are not permitted to file the patent without “HITS” name asapplicant, any faculty filing any IP content by themselves without adding the HITS
as applicant is liable for suspension of all rights and benefits in HITS. All these aretreated as serious violations and the Institution shall not give any credit to such
filings. The necessary penal action includes suspension / termination from servicesof the defaulters"
26.3
26.4

The Chief Coordinator for externally-funded projects will be eligible for
Performance Based Incentive per month.
Research and Consultancy allowance is given for doctorates ranging from 6,500/- to
Rs. 12,000/- depending on the years of experience

27. Recognition of service:Good services rendered by the staff are recognized. They are motivated by giving
additional responsibilities at Departmental and Institutional levels. Staff are encouraged toinnovate new ideas for the development of the institution such as implementation of 5S /ISO standards, facilitating new projects, etc., The services of the faculty are recognizedbased on the performance, dedication, involvement in R & D activities and outstandingachievement. Staff are also motivated by means of awards and rewards.
Some of the Incentives:(a) Incentive for obtaining funded research project such as NRB, DST, DRDO, MNRE,
BRNS, TIFAC – CORE, FIST projects, etc., are given to the staff concerned according
to the cost value of the project. (Incentive of 2.5% funded research project value).
(b) Incentive for Consultancy projects.
(c) A Monthly allowance of Rs 2,000/- are given for faculty, who holding responsible
positions with regard to NSS, NCC, Professional Body Coordination and for additional
responsibilities.
(d) Incentives to the Admission team during the admission periods.
(e) Cash incentive is given to the Technical / Lab staff for the new product development intheir labs.
28. Consultancy:(a) Faculty, who are doing the consultancy activities will be paid Consultancy charges at thefollowing rates:(b) With Institution support -60:40 (i.e. 60% of the Consultancy revenue to theInstitution and 40% to the faculty concerned) or 50 : 50 depending upon the usage ofInstitutional resources.
(c) Without Institution support – 50:50 (i.e. 50% of the Consultancy revenue to theService Rules – Hindustan Institute of Technology & Science70Institution and 50% to the faculty concerned)
Note: All Payments / Incentives / Awards, as per clauses 26 to 28 above shall be given at
the sole discretion of the Management and the Management reserves the right to rescind
the same.
Awards given to the teaching staff are the following:
1. Best Teaching
2. Producing best results
3. Publishing books
4. Publishing Articles in refereed Journals.
5. Encouragement award for acquiring additional qualifications
6. Achievement awards for obtaining funded projects
7. Award for doing Innovative projects
8. Incentive for each research publication in refereed National /International journal
as a Main Author / Co-Author.
9. Award for promoting research activity.
10. Incentive for conducting value-added training programmes / courses

Awards for Non-teaching staff:
11. Best Technical staff
12. Best Administrative staff
13. Best Supporting staff
General Awards for Teaching and Non-Teaching staff:
14. Sports Award.
15. Best Attendance
16. Service Award.
Best Department Award is given to the department excelling in all aspects.
29. Retirement
29.1

Every teaching and non-teaching staff of HITS will retire from service oncompleting 65 years and 58 years of age respectively. However, faculty can be reemployed after retirement period up to the age of 70 subject to the vacancy
position and the meritorious service of the faculty.

29.2

Persons who are physically fit and whose services are considered necessary andbeneficial to the institution by the Management, may be appointed on contract
service on tenure.

29.3

In respect of an employee attaining the age of retirement on a particular day, heshall retire on the afternoon of the same day.

Service Rules – Hindustan Institute of Technology & Science71

NOTE:(i) In case the date of retirement of an employee falls on a holiday, the employee
may be permitted to handover the charge on the subsequent working day andmay be allowed duty pay for the holiday.
(ii) The above provision shall not apply to cases of compulsory retirement or
retirement as a measure of penalty after disciplinary proceedings.
30. Resignation / Termination of Service
30.1

If an employee desires to resign, he must give notice of his resignation in writing to
the Head of the Institution through the proper channel. However, the member of
the teaching staff shall not ordinarily resign from his post during the course of an
academic year.

30.2

The following shall be the notice period for resignation:(a) A ‘Trainee’ employee shall give at least one month’s notice or stipend in lieu of
notice, if the training period is more than one year.
(b) A ‘Probationary’ teaching employee or a ‘Confirmed’ teaching employee shall give
three months’ notice or salary in lieu of notice.

30.3(c) A ‘Probationary’ non-teaching employee or a ‘Confirmed’ non-teaching employee
shall give one-month notice or salary in lieu of notice.
A faculty can submit his / her resignation only in the month of February so that the
resignation will be processed and the employee will be relieved after three months
subject to the completion of the syllabus and at the discretion of the Management.

30.4

The Management reserves the right to accept or reject the resignation with effectfrom the day deemed fit by the Management, irrespective of the notice-period
given by the employee.

30.5
30.6

Resignation once submitted cannot be withdrawn after receipt of Relieving Order.
On receipt of the notice of resignation, the Head of the Institution or the
In-Charge will advise all concerned to stop the payments, issue of materials, etc., tothe employee, unless specific approval of the Head of the Institution or the
In-charge is obtained. No service certificate, testimonials, etc., are to be issued
until the resignation is accepted and the letter of acceptance is given and his
accounts are settled.

30.7

When the letter of acceptance of resignation is communicated by the Management
to the employee concerned, the employee shall settle all his dues to HITS, handover documents, cash, equipments and other properties held in his custody andvacate the quarters occupied by him to obtain the no-dues certificate to that
effect. The Management reserves the right to recover all such outstanding amounts
and the value of the property of HITS from the amounts due to the employee or in
any other manner decided by the Management.

Service Rules – Hindustan Institute of Technology & Science

72

30.8

After all the formalities as detailed in 30.7 are completed and the clearance
certificate is submitted by the employee, the relieving order and the salary-cumexperience certificate will be issued.

30.9

In case of the faculty / staff is handling the funded research project, he / she will
not be relieved during the course of the project and only on completion of the
project and submission of the completion report.

30.10 Abandonment of Service
If an employee remains absent for more than 7 consecutive working days, without
prior sanction of leave he shall be deemed to have abandoned the employment
voluntarily from the date on which the absence exceeded 7 consecutive working
days and he is also liable for disciplinary action as per rules, at the discretion of theManagement.

Service Rules – Hindustan Institute of Technology & Science73

CHAPTER - IV(A) CONDUCT RULES:
31. General
31.1

Every employee shall:
Maintain at all times absolute integrity and sincere devotion to duty and loyalty to
HITS and shall do nothing that would or is likely to tarnish the image or reputationof HITS, or adversely affect its interests.

31.2

Carry out duties and responsibilities assigned to his post and shall also carry out anyother duties assigned to him from time to time.

31.3

No employee shall:
Use his position or influence directly or indirectly to secure employment for any
person in any concern with which he has or had official dealings in connection withthe business of HITS.

31.4

Bring or attempt to bring any outside influence to bear upon the Management tofurther his interest in HITS.

31.5

Misuse the amenities provided by him by HITS for the discharge of his official
duties.

31.6

Employees are barred from accepting any gifts, presents, gratis, payments or otherfavours from suppliers, contractors, dealers or anyone who could directly or
indirectly influence / damage / harm the business interests / goodwill or reputationof HITS and / or its associates.

31.7

No employee shall disclose or use any confidential information gained in the courseof his employment at HITS or its associates for personal gain / profit or advantage
for himself or any other person.

31.8

Engage directly or indirectly in any trade or business or avocation or undertake anyother employment.

31.9

No employee shall: (a) Propagate / indulge in communal or sectarian activity.
(b) Discriminate against persons on the grounds of caste, creed, language, etc.,(c) Indulge in or encourage any form of malpractice.
(d) Accept private tuition.

31.10

Employees shall abide by the rules and regulations of the Management. Every
employee shall employ himself / herself honestly, efficiently and diligently under
the orders and instructions of their superiors under whom he / she shall, from time

Service Rules – Hindustan Institute of Technology & Science74

to time, be placed. He / she shall discharge all duties pertaining to the officediligently and as required.
32. PROPERTIES OF HITS
32.1

Every employee shall: Take sufficient care of the property, materials, instruments, equipments, machines,
furniture, cash, etc., of HITS and shall take all reasonable precautions to safeguard
them against accident, damage, loss or pilferage. Where damage or loss is
attributable to the mishandling or misuse of an employee, he shall be liable fordisciplinary action as may be deemed fit by the Management. Besides, theManagement shall be entitled to recover the assigned / assessed value of suchbreakage, damage or loss from the employee.

32.2

Promptly report any occurrence or defect noticed which might endanger lives of
persons in HITS and may result in any damage to the property of HITS or that ofothers.

32.3

Take normal precautions against hazards and shall make proper use of safety
devices and preventive measures as prescribed and provided by the Management.

32.4

Check whether the stock procurement and stocking of materials, get out-dated ornot. Periodical review should be conducted to identify the materials nearing expiry
date, and the Supervisor / In-charge concerned should be appraised and appropriate
action taken in consultation with the Management. Great care must be taken to
avoid unnecessary inventory holdings.

33. Unauthorized Possession of Goods, Etc.,
An employee is not supposed to be in the unauthorized possession of any goods,
equipments, implements, articles, materials, etc., which are in use in HITS or kept instock in HITS. Any individual possessing such goods by improper means will befound culpable. The Management may confiscate such goods and disciplinary action
will be taken as deemed fit by the Management.
34. Unauthorized Persons in the Premises:
An employee who has been suspended, laid off, discharged, dismissed or has
resigned or is not working for any reason shall leave the HITS premises forthwith
unless required to stay back by the Management. Such employees shall not enter
the HITS premises without permission.
35. Possession / Consumption of Intoxicating Drinks and Narcotics:
Employees shall not possess or be under the influence of intoxicating drinks / drugs
while on duty.

Service Rules – Hindustan Institute of Technology & Science75

36. Participation in Politics and Elections
36.1

No employee shall:
Be a member of or otherwise associated with any political party or any organization
which takes part in politics; nor shall he take part in or subscribe in aid of or assist
in any other manner any political movement or activity.

36.2

Contest, canvass or otherwise interfere or use his influence with or take part in any
election to any legislative or local authority, beyond exercising his franchise without
prior permission of the Management.

37. Demonstration and Strikes
No employee shall organize or participate in any demonstration on the property of
HITS, which is prejudicial to the interests of HITS or public order, decency ormorality or which involves defamation or contempt of Court. He shall also not resort
to or in any way instigate, incite or abet any form of strike or stoppage of work.
38. Connection with Press, Radio And Television
No employee shall, except with the prior permission of HITS or in the bona fide
discharge of his duties, participate in a Radio / TV broadcast, give speech to the
public, nor contribute any article or write any letter to any newspaper or periodicalor publish any pamphlet anonymously or pseudonymously or in his own name, on a
subject which may have a bearing on the affairs of HITS or detrimental to theimage / interests of HITS.
39. Criticism of Management
No employee shall criticize the Management either in the press or over the radio oron any public platform. However, nothing in this rule shall apply to any statement
made or views expressed by an employee in his official capacity or in the due
performance of the duties assigned to him.
40. Unauthorized communication of information
No employee shall, except in accordance with any general or special order of HITS,
or in the bona fide performance of the duties assigned to him, communicate directly
or indirectly any official document or information to any employee or any otherperson to whom he is not authorized by HITS.
41. Unauthorized publication of Official documents
No employee while in service of HITS, or after retirement, resignation, dismissal ordischarge shall make public or publish any documents, papers or information whichmight have come into his possession in his official capacity, without obtaining priorpermission of HITS.

Service Rules – Hindustan Institute of Technology & Science7642. Fund raising programme inside the Campus
No employee shall associate himself with the raising of any fund by any individual,
firm, association or organization without prior permission.

43. Invention and Patents
No employee of HITS shall, without the prior consent of the Management either
during his service in HITS or thereafter, apply for patent or exclusive privilege
under any statute, in respect of any invention / discovery made by him as a result of
his service in HITS / association with HITS duties.
44. Search
44.1

Employees are liable to be searched by a person or persons authorized by theManagement at any time, and also while entering or leaving the premises of HITS,
provided that the women employees shall be searched only by women. If any
member of the Management suspects that an employee is in wrongful possession of
any property not belonging to him, he can detain such an employee for search
provided that the search shall not be made except in the presence of at least
another person wherever practicable and that women employees shall not besearched by or in the presence of men.

44.2

Quarters, accommodation and such other facilities provided by HITS are also liable
to be searched in the presence of the employee concerned. Where the employee isabsent or refuses to be present at the search, the search may be made in thepresence of two witnesses.

44.3

HITS shall not be responsible in any way for any damages or loss caused to any
personal property of any employee within the premises of HITS.

44.4

Employees shall not possess lethal weapons.

44.5

Employees shall deposit with the appropriate authority any lost and found /unclaimed articles in the premises of HITS.

44.6

Employees shall observe safety / health norms notified by the Management fromtime to time.

(B) DISCIPLINARY ACTION:
45.

Infringement of any of the Conduct Rules shall be termed “misconduct” andtherefore, entail disciplinary action.

46. Without prejudice to the general meaning of the term ‘misconduct’, thefollowing acts of omission and commission shall be treated as “misconduct”, in
respect of an employee.

Service Rules – Hindustan Institute of Technology & Science

77

46.1

Willful in-subordination or disobedience of any lawful and reasonable order of his
official superiors.

46.2

Commission of any act subversive of discipline or good behaviour, dishonesty, fraud,
impersonation.

46.3

Participation in any strike / demonstration (of the types spelt out in Rule 29),
gherao and or any other kinds of agitations or abetting and inciting such agitation
activities.

46.4

Theft, fraud, dishonesty, embezzlement, misappropriation in connection withbusiness / the property of HITS.

46.5

Willful damage to the property or loss or damage to the property owing to
negligence or unethical practices causing damage to the reputation of HITS.

46.6

Accepting or offering bribes or any illegal gratification.

46.7

Habitual:(i) Absence without leave, or absence without leave for more than sevenconsecutive days.
(ii) Late attendance or habitually leaving work before time or abandonment of theplace of duty.
(iii) Breach of rule or office order of HITS.
(iv) Negligence or neglect of work.

46.8

Canvassing for any consideration in any other company / establishment / Institution
or under any person without the approval of the Management.

46.9

Drunkenness or disorderly behaviour in the HITS premises and public places,
affecting the reputation of HITS.

46.10

Sleeping while on duty.

46.11

Distributing or exhibiting inside the HITS premises, hand-bills, pamphlets or
posters without prior written permission of the Management.

46.12

Attending or holding any unauthorized meeting within the HITS premises.

46.13

Unauthorized disclosure of information about the business or affairs of HITS.

46.14

Gambling within the HITS premises.

46.15

Conviction in a criminal court.

Service Rules – Hindustan Institute of Technology & Science7846.16Making false statements on matters related to his employment in HITS or willfulsuppression of facts at the time of employment or during the course of service in
HITS.

46.17

Attempting or causing bodily injury or intimidation to any employee / officer of
HITS in the HITS premises or in the course of his discharging official duties for
HITS.

46.18

Use of foul or abusive language to misbehave with any officer or employee orvisitors within the HITS premises or in the course of his discharging official duties
for HITS.

46.19

Refusal to accept a memo or Charge sheet or any other communication issued byDisciplinary / Inquiry Authority or Superior(s).

46.20 Carrying on money lending or any other private business within the premises of
HITS.
46.21

Participation in any movement prejudicial to the interests of HITS.

46.22 Habitual indebtedness or insolvency.
46.23 Abetment of or attempt at abetment of any act which amounts to misconduct.
46.24 Misusing or mishandling any machine, apparatus or equipment.
46.25 Using HITS facilities unauthorizedly for personal gain.
46.26 Not allowing HITS employees / officers / superiors either to enter or come out ofthe premises of the establishment or causing damage to the materials or machinesof HITS.
46.27 Arrest / detention in connection with an act of moral turpitude or any other offence
under the law of the land.
46.28 Forging the signature of another employee in the attendance register.
46.29 Tampering with any of the records of HITS.
46.30 Adopting slow-down in the performance of the work, or victimizing others to slowdown, or practicing a work-to-rule performance.
46.31

Acts of immorality within the premises of HITS.

46.32 Unauthorized occupation / illegal or immoral use of HITS quarters / premises /rooms.
46.33 Not wearing specified uniform while on duty.
46.34 Not wearing Identity Card while on duty.
Service Rules – Hindustan Institute of Technology & Science7946.35 Unauthorized use of cell phone in the Campus.
46.36 Refusal to work beyond the stipulated period of work or work on holidays when
specifically instructed to do so by the Management.
46.37 Organizing or attending any meetings during the working hours, which are notofficial and authorized.
46.38 Not handling the allotted classes as per the lesson plan / willfully not handling theclass.
46.39 Press release without authorization of the Management / Superiors concerned /Head of the Institution / Officiating authority.
46.40 Moonlighting / Dual employment / employing through on-line mode of teaching forother Institutions. on-line mode of transacting business.
46.41

Violation of any service rules / instructions by the appropriate authority.

NOTE: The above instances of misconduct are only illustrative in nature but not exhaustive,
and any action which can be construed as indiscipline or misconduct by the Management will
come under the purview of the term “misconduct”.

46 (a): Policy on Standards of Conduct for Staff/Student Relationships
Staff should:• Treat students fairly and respectfully• Maintain high professional standards in all interactions• Be prepared and on time
• Provide relevant information in a timely fashion• Provide explicit learning and behavioral expectations early in a course• Provide timely, focused, accurate and constructive formative feedback on a regularbasis and thoughtful and timely evaluations at the end of a course• Display honesty, integrity and compassion• Practice insightful (Socratic) questioning, which stimulates learning and selfdiscovery, and avoid overly aggressive questioning which may be perceived as hurtful,humiliating, degrading or punitive• Solicit feedback from students regarding their perception of their educational
experiences• Encourage students who experience mistreatment or who witness unprofessional
behavior to report the facts immediately
Students and teachers should recognize the special nature of the teacher-student
relationship, which is in part defined by professional role modeling, mentorship, andsupervision. Because of the special nature of this relationship, students and teachers should
strive to develop their relationship as one characterized by mutual trust, acceptance, andService Rules – Hindustan Institute of Technology & Science80confidence and limited to that of\ education \ and \ mentoring. They should both recognize
the potential for conflict of interest and respect appropriate boundaries.
Conduct/Responsibilities of Teachers and Students:• Treat each other with respect at all times• Treat each other equally, without regard for age, sex, gender, race, color, ethnicity,
national origin,• ancestry, religion, disability, sexual orientation, gender identity, military or veteranstatus• Act fairly in all dealings with each other• Communicate with each other in a respectful and professional manner at all times• Be prompt to appointments, classes and lectures
Inappropriate Conduct:
Unwanted physical contact or the threat of such contact; loss of civility or professionalism,
including displays of temper, demeaning or humiliating behavior to another, the use of
personal threats, attacks or insults.
• Sexual harassment (including voluntary romantic relationships between teachers andstudents in which the teacher has authority over the student’s academic status andprogress)• Harassment based on age, sex, gender, race, color, ethnicity, national origin, ancestry,
religion, disability, sexual orientation, gender identity, military or veteran status• Discrimination in any form based on age, sex, gender, race, color, ethnicity, national
origin, ancestry, religion, disability, sexual orientation, gender identity, military or
veteran status• Asking others to perform personal errands unrelated to education, research, etc.,
General:If the reported conduct involves unlawful discrimination or harassment, including sexual
harassment, the matter will be addressed to the Registrar who shall refer the same to theCommittee with respective to POSH / Anti-Discrimination / Anti Ragging / Grievance
Redressal Committee, as applicable.
46 (b): Code of Conduct by the Parents:
The Institution expects the parents/guardians to deal with the authorities in mattersregarding the students. No outsiders or relatives are expected to engage with matters of
the students unless it is duly informed by the parents in an officially assigned format andprocedure.
• Parents/guardians of the students are expected to uphold the vision, values and ethosof the Institution.
• Parents raise the concerns related to the education of their ward or other mattersrelating to the Institution. Parents should ensure that they raise their concerns withthe right person and follow the correct communication channels according to theInstitution’s policies and procedures.

Service Rules – Hindustan Institute of Technology & Science81• Parents/guardians should come to the general Parents Teachers meeting and the class
Parents Teachers meeting. They should remember the fact that formation of thestudents belongs to the collective responsibility of teachers and parents/guardians.
• It is the aim and objective of the Parents Teachers meeting that it should help tomaintain good relationship among students, staff and parents/guardians. It should
help to maintain the discipline and academic standards of the Institution.
• The Parents Teachers meeting should help the authorities to maintain good disciplineand high academic standards.
• They are advised to meet in person the HoDs and Dean regarding the conduct andoverall performance of the wards. It is highly appreciable that the parents/guardiansshould visit the HoD at least once in a semester.
• Parents/guardians should inform the HoD when a student is on leave due to ill healthfor more than 3 consecutive days.
• Parents/guardians can approach any teachers of the staff only with the prior consent
of the HoD.
• Parents/guardians should maintain courteous and respectful attitude towards thestaff (teaching and non-teaching) of the Institution.
• In matters of discord and grievances, the parents/guardians are requested to make adirect meeting with the respective HoD / Dean. Kindly do not resort to any
inappropriate, malicious and judgmental gossips in case of issues regarding yourstudent and Institution.
• A direct conversation will clarify any confusion regarding the issue. The Institution
takes seriously any issues that are brought to its attention.
• With regard to any complaints regarding grave issues, the parents/guardians shouldmeet the HoD first of all. If the HoDs direct the parents/guardians to the office of
the Dean regarding any issue, they should deal it with the Dean in person.
•

In matters where other students are also involved, no parent is allowed to make any
kind of direct communication with them in person. Only in the presence of the
Dean/HoD/class tutor, a parent can meet other students.

47 Inquiries - Procedure & Punishment
47.1

The Management shall be authorized to delegate powers to any member of theManagement for the purpose of administering these service rules or for ordering an
enquiry. The Management also has the right to mete out punishment to theoffenders.

47.2

Any employee found to commit any act of misconduct as mentioned above shall beserved with a charge sheet stating the charges levelled against him. Such an

Service Rules – Hindustan Institute of Technology & Science82

employee shall be given an opportunity to explain and answer the charges in an
enquiry conducted by an Enquiry Officer duly appointed by the Management for thispurpose. The employee concerned shall be given an opportunity to lead evidence tothe charges and produce witness in his defence and cross-examine the witness on
whose evidence the charge is based. The employee concerned shall, if he so desires
be allowed to be defended by another employee of HITS. The statement of theemployee concerned to be defended by and the evidence led by either side shall berecorded by the Enquiry Officer, who will record his findings, based on the evidence
so recorded. If the employee concerned fails to attend the enquiry it shall proceedex-parte. The Enquiry Officer shall submit the findings to the Management for
further action.
47.3

An employee against whom misconduct is alleged may be suspended from duty
without pay or allowance, pending enquiry. The order of suspension shall take effectimmediately on its communication to the employee. An employee under suspension
pending enquiry shall be eligible to a subsistence allowance at the rate of 50% of
the wages last drawn by him which shall not be payable for the period of any
adjournment or postponements of the enquiry expressly sought for by the employee
and granted by the Enquiry Officer.

47.4

If an employee is found guilty of misconduct as a result of the enquiry andpunishments awarded to him, the workman shall not be entitled to any salary / wages
during the period of his suspension.

47.5

If as a result of the enquiry, an employee is found not guilty of misconduct he shallbe entitled to receive the difference of the subsistence allowance paid if any andthe emoluments he would have received had he not been suspended for the period of
this suspension pending enquiry.

47.6

An employee found guilty of misconduct after an enquiry duly conducted may bepunished by (a) suspension from duty without salary / wages not exceeding 7 days or(b) dismissal or (c) demotion or (d) stoppage of salary / wage / increment or (e) fineor (f) reprimand by an order of the Management or any one authorized by him.

47.7

While awarding punishment, the Management may take into account the gravity ofthe misconduct, the previous record of the employee, if any, and any otherextenuating or aggravating, circumstances that may exist. A copy of such order
passed by the Management shall be served on the employee concerned.

47.8

In case of dismissal, the employee may if he thinks it necessary, appeal to theAppellate Authority whose decision will be final.

Service Rules – Hindustan Institute of Technology & Science83CHAPTER – V
LEAVE RULES
48. Types of Leave
The employees are entitled for the following types of leave:(a) Casual Leave(b) Vacation Leave (For Teaching staff)(c) Earned Leave (For non-teaching staff).
(d) Medical Leave(e) Maternity Leave(f) Study Leave(g) Special Leave(h) Leave on Loss of Pay
49. Casual Leave (CL)49.1

Employees are entitled for 12 days of paid Casual Leave (CL) in a calendar year.
However, in case the employee joins duty during the course of the year, such leave
will be granted proportionate to the months of service in the said calendar year.
(i.e. one-day CL on completion of a month). For Non-teaching staff, CL is eligible
only on successful completion of six months during the probation period.

49.2

Casual Leave is not a privilege. Prior sanction is essential. Intimation in writing
through third parties may also be considered for sanction. Leave should be appliedat least three days in advance. In case of emergency situations, the leave can beapplied immediately on reporting for duty.

49.3

Casual Leave cannot be combined with any other type of leave except Compensatory
Off. Without prior permission, CL can be either suffixed or prefixed with holidays/ weekly off days.

49.4

A single spell of CL shall not exceed 3 days at a time. However, in special cases like
medical grounds, the Management may permit the period to exceed 3 days by
granting ML / EL subject to their availability of Medical Leave / Earned Leave on
the merits of each case.

49.5

In calculating the total C.L, Sundays and other authorized holidays will be taken into
account. In case an employee is out of station, he must state so in the leave
application and give the address of his destination.

49.6

CL cannot be carried over to the next year if it is not availed during the year.

49.7

For all foreseen and unforeseen reasons, CL must be applied for and got sanction by
the authority concerned before the employee proceeds on such leave. The employee
may be deemed to be absent without leave if this rule is transgressed and dealt withas per Rules. However, in case of illness or in case of an emergency where it may not

Service Rules – Hindustan Institute of Technology & Science84

be possible for the employee to take prior sanction of the authority concerned, he
may avail himself of the casual leave pending formal sanction. However, he should
normally either telephone or send the message to the authority concerned (i.e. therespective HOD, HRD and Sanctioning authority).
49.8

Combination of CL with EL is not ordinarily permissible. In special cases on medical
grounds or on merits of each case, however, the Management or the person
authorized may permit such combination.

49.9

It is the responsibility of the teaching employee to make alternative arrangements
for the classes missed because of the CL. The HOD would monitor and ensure thatno class is left unattended.

49.10

The staff member taking leave without prior permission or without any information
for more than three days will be considered absent and the same will be treated as“Loss of Pay”. If the staff absents himself / herself from duty for seven days andmore shall be treated as abandonment of service as mentioned in the clause 31.9.

50. Vacation Leave (For Teaching Staff)
50.1

Every confirmed teaching employee earns 30 days of VL for every year of scompleted service, from the date of joining, provided he has put in at least 240 daysof actual work in that year. In case he puts in less than 240 days of actual work, VL
will be calculated in proportion to the number of days worked.

50.2

During the period of probation, no VL is granted.

50.3

In an academic year a VL of 30 days is given to the teaching employees who havecompleted one year of service. The leave can be availed in two spells (i.e. 20 days
during summer vacation and 10 days during winter vacation).

50.4

Teaching employees who have not completed one year of service are eligible for theInstitution’s closed vacation only, as decided by the Management.

50.5

Intervening non-working Saturdays, Sundays and Government public holidays will be
added to the vacation leave.

50.6

VL cannot be combined with CL or ML.

50.7

VL cannot be availed during the course of the semester.

50.8

VL mentioned above is inclusive of common vacation declared by the Institution.

51. Earned Leave (For Non-Teaching Staff)
51.1

All Non-Teaching staff, on completion of one year of service, are entitled for
Earned Leave (EL) for 20 days in a year (i.e. 10 days during Summer Vacation and 10

Service Rules – Hindustan Institute of Technology & Science85

days during Winter Vacation). Supporting staff are entitled for 20 days EL in a
year.
51.2

Earned Leave is normally allowed during vacation periods.

51.3

EL will be credited to the account of the staff at the end of each leave year and can
be availed of only in the succeeding year.

51.4

EL can be considered for reasons like medical emergencies to the staff, sudden
death in the family, marriage, etc.,

51.5

EL can be carried forward up to a maximum period of 40 days. (For Supporting
staff, it is 45 days). EL exceeding the above days in addition to the leave earned
for the particular year will be automatically lapsed.

51.6

Encashment of EL is not permitted.

51.7

Holidays and weekly-off days intervening the EL period will also be treated as
Earned Leave.

51.8

EL cannot be combined with any other leave.

51.9

No extension of EL will normally be granted.

52. Medical Leave
Staff are eligible for three days Medical Leave in a Leave year after completion of one
year. Staff availing ML should produce Medical Certificate (MC) from a Registered Medical
Practitioner on the day of resuming duty.
53. Maternity Leave
As per Act in conjunction with the Institution norms. Staff can avail maternity leave alongwith vacation leave / E.L., as applicable, to their credit provided they have not availed their
Vacation / E.L. in the respective year subject to the approval of the Management.

54. Study Leave:
54.1 For Pursuing PhD:
All faculty, who are pursuing PhD, or signing a Deed of Indemnity-cum-Guarantee, areentitled to the following benefits:
Course work: One full day or two half days per week is permitted during the course
work period.

Service Rules – Hindustan Institute of Technology & Science

86Thesis work: One full day per month is allowed for discussion with the Ph.D.
Supervisor.
Thesis submission & Viva: Paid leave for the preparation of synopsis, submission of
the thesis, and Viva is allowed to a maximum period of 15 days. Any excess days
required will be granted against their leave at credit / Vacation Leave / Loss of Pay.
54.2

For Pursuing ME:

Staff willing to do ME course (Internal Study) are allowed to avail one-day study leave in aweek during their project work.
Staff are encouraged to acquire higher qualifications under QIP / other schemes of UGC /AICTE / University.
55. Special Leave:
55.1

Special Leave (SL) may be granted by the Management to an employee with salaryfor cases such as Marriage, medical emergencies, etc., based on the nature of thereason. The Management may prescribe the conditions for granting such leave. For
reasons like marriage, the SL is restricted up to 10 days.

55.2

SL is given to employees who have completed a minimum of one year of service in
HITS.

55.3

SL may be granted by the Management with or without salary in extraordinary
circumstances like infectious diseases and such leave shall not exceed 30 days.

56. Leave on Loss of Pay:
56.1

Absence without permission and without making alternative arrangement for class orother important duty will be treated as Loss of Pay.

56.2

If any staff member applies and avail leave in excess of the prescribed limit shall bedeemed to be on Leave on Loss of Pay (LLP). If such LLP is more than seven days at
a stretch in a year, it will be considered as a Break-in-Service, unless acceptablesupporting documents in evidence of justifying such excess leave is provided. The
decision of the Management shall be final in such cases.

56.3

If any staff member is absent from duty without prior or later permission,exceeding seven days will be construed as abandonment of service as detailed inclause 30.9

56.4

Two such break-in-services within a period of one year will make the staff member
ineligible for increment in pay and also for availing Vacation Leave / Earned Leave in
the academic year.

Service Rules – Hindustan Institute of Technology & Science

87

56.5

If staff avails LLP for 10 or more days in a year in excess of the eligible leave, 5 %D.A. cut will be enforced on them in the subsequent pay revision.

57. Leave Information:
Staff members who are unable to report to work due to exceptional / unforeseen
circumstances must send a leave message or inform the Department of HRD and therespective HOD before 9.30 a.m. Leave information will not be entertained after 9.30 a.m.
and such absence will be treated as unauthorized.
58. Permission:
The staff can avail of two half-an-hour permission or one-hour permission once a month.

59. On Duty:
On Duty (OD) will be granted when staff members are required to go out for official duties
or to participate in seminars, etc., as approved by the Registrar / Designated authority.
Staff members are permitted to go for other Universities for examination related work as
permitted by our Institution authorities.
Staff shall be allowed to attend Conferences / Seminars / Meetings for which theManagement shall bear the expenses of Registration or Conference fees, travelling and daily
allowances / accommodation and boarding charges subject to the approval. The staff haveto submit the Faculty Development Form (FDP form) and after obtaining prior permission
are allowed to attend Conferences / Seminars / Meetings at State / National /International Level.
Staff should submit their OD forms with the due approval of the HOD and the Head of theInstitution before going on duty. If for any valid reason they could not do so; shall submit
the same on the day they return to duty. Head of the Departments going on duty shall get
the approval of the Head of the Institution.

* In case of Dean / HOD / Professor, OD (or) Leave has to be submitted in advance andapproved by the Vice-Chancellor.
Number of days of such OD for attending practical / theory external duty, theory paper
valuation, seminar, conference, workshop participation is limited to 12 calendar days per

Service Rules – Hindustan Institute of Technology & Science88semester and if availed in excess, the excess days shall be deducted from eligible leave atcredit of the staff and remaining days will be treated as LOP.

This is apart from theeligible OD for pursuing Ph.D. for staff who have executed the bond with the Institution.
The Registrar / designated authority shall have the right to cancel the OD sanctioned
earlier, for any emergency work in the Institution.

Staff deputed by the Institution to attend Conferences / Seminars / Meetings and otherInstitution-related-work shall be deemed to be “On Duty”.

60. General
No leave other than CL will be granted to an employee once notice of resignation is given byhim. The employee should be on duty for the full period of notice required under the rules
or as per the terms specified in the Appointment Order. When a notice of termination of
the services of an employee is given by the Management, the employee will be permitted toavail of whatever CL he is entitled to during the period of the notice of termination ofservices subject to conditions mentioned in Rule 51.

Service Rules – Hindustan Institute of Technology & Science89CHAPTER - VI
(A) PARTICIPATION IN INSTITUTION COMMITTEES:
61. Committees:
Committee formation is a tool for staff participation in the Academic as well as the
Administrative activity. 26 Committees are formed and each staff member is given a
responsibility in any one or more committees to participate and to contribute for thedevelopment of the Institution, as a whole.
The committees are IQAC, Centre forProfessional and career development, Intellectual Property Rights Cell, PG programme
coordinator, Extra-curricular committee, Sports and games Committee, Research, ERP,
Alumni Coordination, Editorial Board, Library, Social services and activities clubs, Centre for
Career Advancement (Placement / Training), Marshall, Internal Complaint Cell (ICC), Women
Empowerment Cell, Anti-Discrimination Cell, Anti-Ragging, Grievance Redressal (Staff),
General Grievance Cell (Students), Grievance Cell (Exam), Disaster Management, Hostel, IT
Infrastructure, Software Management Team, Infrastructure – General & Development,
Purchase, Purchase Audit, Transport.
62. Class Committee:
62.1
Every class shall have a Class Committee consisting of teachers of the classconcerned, student representatives and a Chairman who is not teaching the class. It
is like the “Quality Circle” more commonly used in industries. The aim is to improve
the teaching-learning process.
62.2 The functions of the Class Committee include:
62.3 Solving problems experienced by students in the classroom and in the laboratories.
62.4 Clarifying the regulations of the degree programme.
62.5 Informing the student representatives, the academic schedule including the datesof assessments and the syllabus coverage for each assessment.
62.6 Informing the student representatives, the details of regulations regarding
weightage used for each assessment. In the case of practical courses (laboratory /drawing / project work / seminar/ etc.) the breakup of marks for each experiment /exercise / module of work, should be clearly discussed in the Class Committee
meeting and the students informed of the same.
62.7 Analyzing the performance of the students of the class after each test and finding
the ways and means of solving problems, if any.
62.8 Identifying the weak students, if any, and requesting the teachers concerned toprovide some additional help or guidance or coaching to such weak students.
62.9 The Class Committee for a class under a particular branch is normally constituted by
the HOD. However, if the students of different branches are mixed in a class (likethe first semester which is generally common to all branches), the Class Committee
is to be constituted by the Director (Academic).
62.10 The Class Committee shall be constituted within the first week of each semester.
At least four student representatives (usually two boys and two girls) shall be
included in the Class Committee.
62.11 The Chairman of the Class Committee may invite the faculty advisor(s) and the HOD
to the meeting.
62.12 The Dean (Academics) may participate in any Class Committee of the Institution.

Service Rules – Hindustan Institute of Technology & Science9062.13

62.14

62.15

62.16
62.17

62.18

The Chairman is required to prepare the minutes of every meeting, submit the sameto the Dean (Academics) and Vice Chancellor within two days of the meeting andarrange to circulate it among the students and teachers concerned.
If there are some points in the minutes requiring action by the Management, thesame shall be brought to the notice of the Management by the Head of theInstitution.
The first meeting of the Class Committee shall be held within one week from thedate of commencement of the semester, in order to inform the students about thenature and weightage of assessments within the framework of the regulations.
Two or three subsequent meetings may be held in a semester at suitable intervals.
The Class Committee Chairman shall put on the Notice Board the cumulative
attendance particulars of each student at every such meeting to enable thestudents to know their attendance details and to satisfy the regulations laid downby the Institution.
During these meetings, the student members representing the entire class, shallmeaningfully interact and express the opinions and suggestions of the otherstudents of the class in order to improve the effectiveness of the teaching-learning
process.

63. Course Committee for Common courses:
63.1
Each common theory course offered to more than one discipline or group shall havea “Course Committee” with one of them nominated as Course Coordinator.
63.2 The nomination of the Course Coordinator shall be made by the HOD / Dean
(Academic) / Vice Chancellor depending upon whether all the teachers teaching thecommon course belong to a single department or to several departments.
63.3 The “Course Committee” shall meet in order to arrive at a common scheme ofevaluation for the test and shall ensure a uniform evaluation of the tests.
63.4 Wherever feasible, the Course Committee may also prepare a common question
paper for the internal assessment test (s).
63.5 The committee on common courses, after the evaluation of the end-semester
examination papers of common courses, shall decide on the range of marks forawarding letter grades.
(B) NORMS / SYSTEMS FOLLOWED IN THE INSTITUTION:

64. Awareness about Hindustan Institute of Technology and Science norms:
It is mandatory on the part of the staff members to be familiar with the Hindustan
Institute of Technology and Science current regulations with regard to academic activities,
award of internal marks, maintenance of records and attendance. A copy of the Hindustan
Handbook and Calendar with rules and regulations for each academic year is given to all
staff and is available in each department. Staff members have to go through the handbook
to get familiarized with the rules and regulations of the Institution.
65. Transparency:
Each process has its own feedback mechanism for auditing the standards / performances
and to find out the strengths and weaknesses of each individual.
Service Rules – Hindustan Institute of Technology & Science91The Head of the Institution / Respective Dean and HOD will discuss the results of theappraisal with every staff during the Performance Appraisal review session. Continuous andsustained performance will be a necessary requirement for internal promotions, forselection as HODs or Sectional Chairman of various committees, deputation, training,financial benefits, awards, etc.,

Appraisal reports will be in the respective staff files.
Feedback Mechanism:
Feedback mechanism is operated to get the feedback from the students and staff
in order to find out the strengths and weaknesses of each system and to rectify the
weaknesses by taking appropriate remedial measures.

Some of the feedback forms

collected from the staff and students are enlisted below:➢ Score Card form for selection of candidates➢ Personnel form for collecting information from the candidates➢ Questionnaire for Talent Management (collected during Induction programme)➢ Self-appraisal feedback form from the faculty / staff➢ Students’ feedback form
➢ Parents’ feedback form
➢ Cafeteria feedback form (Canteen / Mess / Fast Food) from the staff and students➢ Transport feedback form
➢ Library feedback form
➢ General amenities feedback form
➢ Final year Project review feedback form from the students.
➢ Exit Interview feedback form from the staff

Service Rules – Hindustan Institute of Technology & Science92CHAPTER - VII
66. Delegation of Powers:(a) Finance Part: Imprest amount is given as mentioned below:
Imprest cash is given to each Head to meet out urgent requirements like permitting staff
members to attend Seminar / Workshop within Chennai with a delegate fee of Rs. 1,000/per head, conveyance for arranging guest lecture, consumable purchase of small value,
maintenance and upkeep of their departments.

Imprest amount should not be used forcapital purchase under any circumstances.
Category

Imprest amountVice Chancellor

Rs. 1,00,000/-

Registrar

Rs. 50,000/-

Dean (Administration)

Rs. 50,000/-

Director, Dean, Deputy Directors

Rs. 20,000/-

HOD

Rs. 20,000/-

Admin heads like Managers, Project
Engineer, Chief Warden, etc.

Rs. 10,000/- to Rs. 30,000/-(b) Administration:
Every HOD is given powers in the areas specified below:
66.1

Selection of Staff (Teaching / Non-Teaching) for their departments

66.2

Designing of curriculum, Syllabi, introduction of new courses.

66.3

Chairman of Board of Studies.

66.4

Allotment of workload.

66.5

Assignment of additional workload.

66.6

Nominating staff to attend training programme / Faculty Development Programme(both internal and external)

66.7

Freedom to conduct in-house and outside symposium / training programmes

66.8

Recommending leave / O.D. for the department staff

66.9

Recommending Salary Advances for the department staff.

66.10

Recommending of equipments to be purchased.

66.11

Screening of quotations and selection of suppliers for purchasing consumables.

Service Rules – Hindustan Institute of Technology & Science9366.12

Research and Development proposal.

66.13

Product development proposal

66.14

Redressal of department staff grievances

66.15

Counselling

66.16

Procurement of books pertaining to the department.

66.17

Free hand to monitor and discipline the students.

66.18

To conduct motivational and quiz programmes for staff and students

66.19

Implementation of ISO methodologies and to ensure qualitative education to thestudents.

66.20 Each Dean and each HOD is given a Laptop with the latest configuration.
Committee formation is a tool for staff participation in Academic as well as Administrative
activity.

There are 26 Committees are formed and each staff member is given a

responsibility in one or more committees to participate and to contribute for thedevelopment of the Institution, as a whole.

Each Committee will conduct meetings

periodically and implement the decision taken in the meetings in consultation with the Headof the Institution / Management.
67. Career Opportunities:
HITS provides a platform for the faculty development activities by sponsoring the facultyfor:➢ attending training programmes (in-house as well as external)➢ attending conferences for participating, paper presentation (national as well asinternational level ).
➢ pursuing higher studies like Post Graduation, MS (By Research), PhD in the
University or abroad. (Faculty are encouraged to pursue higher studies abroadwhere the University has a tie-up / MOU)
➢ pursuing short-term courses, certificates courses, etc.,➢ for publishing books, articles in journals, professional newsletters, etc.,➢ promoting research and consultancy activities.
➢ Promoting innovative projects, funded projects, patents, etc.,➢ Promoting product development activities.

Service Rules – Hindustan Institute of Technology & Science94Note:For career advancement, staff can contact the Career Advancement Cell for pursuing their
Master’s degree, MS (By Research), Doctoral degree, Post-Doctoral fellowship and othercourses offered by the University.
(a) Sponsorship for attending training programme:
External training programme: Staff member who has completed one year of service ispermitted to attend external training programme and their absence from duty in thisregard will be treated as ‘on-duty’. Boarding and lodging expenses will be borne by theInstitution, as per norms. The staff member has to submit a report on completion of the
training and share the information about the concepts learnt through the training
programme to other staff members and students.
In case, the staff member leaves the institution before the completion of the stipulated
period mentioned in the Staff Development Form / agreement executed in this regard, theamount spent for the staff member for imparting the training will be recovered from theireligible full and final settlement or the amount has to be remitted by the staff concernedto the Institution.
Internal training programme: Training programme conducted in our Campus for the staff
members (technical / soft skills training programme) are called as Internal training
programme. Staff members including those who have not completed one year of service are
permitted for attending the Internal training programme.

The terms and conditionsprescribed in respect of the external training programme will apply to those staff members
who leave the institution before the completion of the stipulated period.
(b) Travel grant for presenting research papers in other state / abroad:
Faculty will be permitted to attend seminars, conferences, workshops, etc., in other states,abroad for presenting their research papers and the expenses in this regard will be borneby the Institution. Faculty are also encouraged to apply for travel grant from UGC / AICTE
in this regard.
Faculty who have completed one year of service are eligible for the travel grant. However,the Management has the discretion to permit any faculty to present their research paper inother state / abroad depending on the quality of their research work.
In case, the staff member leaves the institution before the completion of the stipulated
period mentioned in the agreement executed in this regard, the amount spent for the staff
Service Rules – Hindustan Institute of Technology & Science95

member for presenting their research papers will be recovered from their eligible full andfinal settlement or the amount has to be remitted by the staff concerned to theInstitution.
(c) For pursuing PhD:
Faculty who are willing to pursue PhD in Hindustan Institute of Technology and Science /premier institutions like IIT (or) IISc or abroad., with the approval of the Management has
to execute a service agreement as per the norms of the Institution.
The same rule is applicable to the faculty who joins this Institution, while pursuing his / her
PhD in other Universities.
If the faculty leaves the Institution by breaching the service agreement executed by him /her, such breach will be dealt as per the terms of the service agreement.
Eligibility: Staff member who has completed one year of service in this Institution iseligible.
(d) For pursuing PG / MS (By Research):
Faculty are permitted to do their PG course (internal study) on completion of one year ofservice in this Institution. An appropriate stipend will be paid to the faculty every monthtill the end of the course period. On successful completion of their PG course, their pay will
be refixed at the appropriate stage in the pay structure applicable to them.
Note: The staff member pursuing ME has to execute a service agreement for serving theInstitution for a minimum period of three years after obtaining PG degree.
If the faculty leaves the Institution by breaching the bond executed by him / her, suchbreach will be dealt as per the terms of the service agreement.
68. Statutory and other Deductions:
Statutory deductions such as EPF, ESI, Income Tax, Professional Tax will be deducted fromthe employee’s salary, as applicable, as per the law.
Employees who are availing transportation facility of the Institution and boarding andlodging in the hostel are being charged for the facility availed at the rate fixed by theManagement from time to time. However, no charges will be made for the staff holding
additional responsibility, such as Bus In-charge, Warden or Assistant Warden in the hostel.
Faculty who are holding the Warden post will be given additional allowance at the rate fixedby the Management from time to time.
Service Rules – Hindustan Institute of Technology & Science9669. Mentoring System:
Deans, Professors, Associate Professors with academic / industry experience will be theMentor for four to five junior teachers.

The Mentor will have interaction with theirteaching staff on their academic progress and motivate them with regard to their skill /knowledge improvement, research work, administrative work and other activities related totheir profession.
70. Grievance Redressal / Counselling Cell for staff:
The Grievance procedure is framed with the objective of resolving staff grievances as nearly as
possible to the point of origin and has the following objectives:a) Grievances should as far as possible be settled at the lowest levelb) Staff should be entitled to appeal to higher levels of Managementc) Grievances should be redressed as expeditiously as possible.
Procedure
An aggrieved staff member shall present the grievance either verbally or in writing to theimmediate superior / Manager if it is a work-related issue or to HR Manager if it is an employment/ administrative issue. An answer should be given within 3 working days of the receipt of thegrievance. If a decision cannot be made within a period of 3 working days, the reason for thedelay shall be communicated to the staff member. In any case a decision shall be given within 7
working days of the receipt of the grievance.
1.

If the staff member is unsatisfied with the decision of the immediate superior / Manager/ HR Manager, and if a decision is not forthcoming within the stipulated period, an appeal
may be preferred in writing to the Department Head / HR Manager within 3 working days.

2. The immediate superior / Manager / HR Manager who heard the grievance at the first
instance shall forward all relevant papers along with the facts considered for the decision
to the Registrar / Head of HR who shall after hearing all concerned give a decision within
3 working days. If a decision cannot be made within the prescribed period, the reason forthe delay shall be noted. In any case a decision shall be given within 7 days of the receiptof the grievance.
3. If the staff member is still unsatisfied with this decision, the issue should be referred by
the Department Head / HR Manager to the Pro Vice Chancellor which shall give its
decision within 7 working days of receipt of the grievance.
4. The Grievance Panel shall give its recommendations to the Director whose decision shall befinal and implemented.
5. If the grievance arises out of an order of the Management, the order shall be compliedwith by the due date and the staff member can invoke the grievance procedure
simultaneously.

Service Rules – Hindustan Institute of Technology & Science976. If the grievance is on an issue concerning / against any staff member nominated /authorized to hear or give a decision on a grievance, the matter shall be referred to thenext higher level.
Counseling Cell:
A separate Counseling Cell has been constituted for redressing the grievances of the staff andstudents:

1.

Registrar – Staff / Students

2. Dean (E & T) – Staff / Students
3. Students’ Chaplain - Students
4. Head (Students Affairs) - Students
5. Counselor – Staff / Students
6. Pro Vice Chancellor / Chief HR Officer / HR Manager - Staff
71. Suggestion System:
Suggestions are received through emails. Suggestion boxes are available in the Main Officenear the Reception and one at the Department of HRD to post any suggestion pertaining to
any item regarding institutional matters. Suggestion-letters posted are periodically taken
and forwarded to the authorities for taking remedial action.

72. Women’s Grievances Redressal Cell:
This Cell is meant to address the grievances encountered by women staff in the work place.
The Chairperson of the Cell will be appointed by the Management.
Objectives:(a) Create awareness on equal opportunity for women, which will ultimately leadto an improved attitude and admirable behaviour.
(b) Bring about attitudinal and behavioural changes in the teenage female youthof the institution.
(c) Provide a working / living harassment-free atmosphere by identifying the
responsibility on the persons concerned for ensuring equal treatment of
women and acknowledgement of women participation in all areas.
(d) Conduct programmes for ladies to empower them financially, emotionally,
mentally and physically.
(e) Deal appropriately with reported cases of sexual harassment, abuse or
discrimination.
(f) Initiate action against particular grievances in respect of unfair treatment
due to gender bias.

Service Rules – Hindustan Institute of Technology & Science98CHAPTER – VIII
(1) OTHER NORMS / SYSTEMS:(a) Help Desks:
Dept.

Contact
person

Extn
Nos.

Email Id (Internet)

Contact forCollecting appointment orders, officeorders, etc.,• Availing leave, Permission
hrd@hindustanuniv.ac.in• Applying for On duty (O.D)• Addressing suggestions regarding
Institutional Development• Addressing grievances• Employee discipline & welfare• Salary• Opening a bank account• Income Tax / TDS to obtain Form 16,
accounts@hindustanuniv.ac.in
etc.,• Processing bills, Suspense, Imprest
cash, etc.,• Procurement of Capital / consumableitems for the department / labpurchase@hindustanuniv.ac.in• Placing purchase orders• Getting department requirements
such as stationery, etc.,• Borrowing books (No. of books
permitted – 3 and for senior
cl@hindustanuniv.ac.in
professors – 7)
• Reference of journal, magazines, etc.,:
8.30 a.m. to 9.00 p.m. (Monday to Friday)
8.30 a.m. to 4.00 p.m. (Saturday and Sunday)• Requirementofhostelhostel@hindustanuniv.ac.in
accommodation / mess facility•

HRD

Manager
(HR)

110 /
111

Accounts

Accounts
Manager

109

Purchase

Purchase
Manager112

Library

Chief
Librarian114

Library hours
HostelMedicalManager 124
Hostels
Medical
Officer /182
Nurse
Medical Officer visiting hours•:

Getting treatment for sickness,consultation, etc.,

11.00 a.m. to 2.00 p.m. (Monday to Friday)

Nurse is available between 8.30 a.m. to 5.00 p.m. (Monday to Friday)
8.30 a.m. to 1.00 p.m. (on Saturday)• Knowing the bus routes /Transport
Transport
144
transport@hindustanuniv.ac.inboarding
point,
Transport
Managerrequisition, etc.,
Routes operated:
Avadi (via) Anna Nagar, Periyar Nagar, Purasawakkam, Purasawakkam (2),Poonamalee (via) Porur, Thiruvottriyur, Thiruvallur, Red Hills, Anna Nagar, Triplicane via Royapettah,
Mylapore (via) Besant Nagar, T. Nagar, West Mambalam / Velachery / Kunrathur / Tambaram,
Madipakkam (via) Nanganallur, Madipakkam (via) Kilkattalai, Saidapet (via) ECR, Adyar, Tambaram(Vandalur) (2), Tambaram (Camp Road) via Poondi Bazar – Court, Camp Road, K.K. Nagar, Kalpakkam,
Chengalpat.
Service Rules – Hindustan Institute of Technology & Science99

(b) Facilities available in the Campus:
a. Extra-Curricular activities:
NCC, NSS, NSO, YRC, MUSIC CLUB, DRIVING CLUB, SPORTS CLUB are available.
b. Library facilities:i.

The Central Library at Founder’s Block in HITS is one the best equipped libraries ofEngineering education. It has a huge collection of text books, journals, e-journals,
reference books, books on general interest, Standards and specifications, theses,back volumes of national and international periodicals and current periodicals.

ii.

The Digital Library provides the users the advanced facility like CD –ROM searchand browse through INTERNET. The online journals (such as IEEE / IEE (IEL
journals), Emerald Insight, ASCE Online Research Library, ASME Digital Library,
Access Engineering Library, AIAA e-library, Science Direct, Taylor & Francis,
Springer link, Edu Sat) can be accessed through the state-of-the art Apple i-Mac
computers available in the Digital Library.

iii.

The library also provides documentation reprographic services and lamination
services to the users.

iv.

A copy of the ‘Know your Library” handbook of Hindustan Library is being given to all
the staff. For further reference, the handbook will be available in the respective
department (or) in the Central Library.

v.

Department libraries are available in each department with a sizable collection of
text books, reference books, etc.,

c. For conducting official meetings, seminars, symposium, guest lectures, etc., there are
separate halls such as Conference Halls, A/c Seminar Theatres, M.G.R Auditorium and A.V
Hall.
d. Canteen facilities:
Canteen facilities are available for staff and students and the service timings are:SessionFrom

To

Morning7.30 a.m.

8.30 a.m.

Lunch *

11.45 a.m.

1.40 p.m.

Evening

4.00 p.m.

5.30 p.m.

* Lunch break is for 40 minutes depending upon the time table.

Service Rules – Hindustan Institute of Technology & Science100Tea Break timings:
Time Table
4+4(4 hours in the morning session and 4 hours
in the evening session) – for Higher
semester students
4+4(4 hours in the morning session and 4 hours
in the evening session) – for 1st year
students
3 + 5 (3 hours in the morning session and 5hours in the evening session)
5 + 3 (5 hours in the morning session and 3
hours in the evening session)

Break timings
10.35 a.m. to 10.45 a.m.

2.45 p.m. to 2.55 p.m.

1.55 p.m. to 2.05 p.m.
10.35 a.m. to 10.45 a.m.

Note: In case of lab periods extending up to 3 periods, the ten-minute break can bepositioned at the end of the lab period.
e. Hostel Facilities:
Hostel facilities are provided to both staff and students. There are four gents’ hostels
and three girls’ hostels attached with dining halls.
f. Sports facilities:
Sports fields are available for both Indoor and Outdoor games.
Indoor games - Billiards, Table Tennis, Badminton, Chess, Carom, Gym, etc,
Outdoor games – Basketball, Volley ball, Tennis, Football, Cricket, Swimming, Horse Riding,etc,
g. Utility Corner:
DTP & Xerox Shop, Grooming Centre for boys and Beauty Parlour for girls, Cake shops,
Laundry facility, Stationary Shop, Cafertia, food kiosks are available in the campus.
h. Travel / Conveyance norms:
TRAVELLING ALLOWANCE (to and fro of the trip)
Category

Purposes

Deans / Deputy
Director and Senior
Administrative staff

1. Air fare
2. Train
3. Roadways

Allowance
1. Economy class
2. II tier A/c
3. A/c bus

Service Rules – Hindustan Institute of Technology & Science101Category

Purposes

AllowanceRs. 200/- or on actuals

Teaching staff

Academic work likeseminars, workshop
and educational tours

Administration /Non-teaching staff –Clerical / supervisory
cadre

Admin and academic
related work such as
UGC, DOTE, AICTE,
Purchases,
University related
duties

A/c II tier / A/c III tier for Professors
and Associate Professor
Non-A/c for other teaching staff
On actuals

On actuals

DAILY ALLOWANCE:
Category

Teaching staff

Non-teaching /administrative /supervisory / clerical•

Purposes
Academic work like seminars,
symposiums, workshops andeducational tours

Admin and academic related
work such as UGC, AICTE,
Purchases, University related
dutiesAllowanceRs. 300/- per day (within
Chennai)

On actuals(for outstation)
Rs. 200/- per day

On actuals(for outstation)

If the registration fees includes boarding and lodging (food expenses), staff are
eligible only for T.A.

•

If the staff member misses the flight / train, the Institution will not be responsible
for the fare and the same will have to be borne by the Individual.

Service Rules – Hindustan Institute of Technology & Science102

ALLOWANCE FOR FOREIGN TRAVEL:
Destination

Category

Chancellor / Pro
Chancellor /Directors
Vice Chancellor /Deputy Director /Deans / Registrar
Other – Professor& Admin.
Categories

Grade – I
(US / UK / Europe / South
Korea / China / Japan /Brazil / Australia)

Grade – II(Middle East /Singapore / Africa/ Bangkok)

Grade – III(Sri Lanka / Nepal/ Bangladesh /Bhutan)

200

175

150

125

100

75

70

50

30

(i) Welfare Facilities for Staff:
1) Staff members are given Provident Fund coverage as per the Employees Provident
Fund and Miscellaneous Provisions Act, 1956. The staff covered under theProvident Fund Scheme are eligible for Family Pension subject to the rules of theProvident Fund. Staff members who are exempted under this Act are also covered
under the P.F.
2) Employees State Insurance benefit (ESI) is covered for those employees who arecoming under the purview of the ESI Act, 1948. Employees whose gross salary is
Rs. 21,000/- and below are covered under ESI. The ESI benefits are Medical
benefit, Sickness benefit, Maternity benefit, Disablement benefit, Dependents
benefit, funeral expenses and other benefits.
3) Gratuity is paid to the staff members as per the Payment of Gratuity Act.
4) Personal Accident Insurance provided to all staff members.
5) Staff quarters are provided at the minimum charges towards accommodation andelectricity.
6) Air-conditioned vehicle is provided to the HODs, Senior Faculty members from theirresidence to the Institution.
7) Free Transport for select faculty and Bus Incharge.
8) Emergency loans are given to employees for medical emergencies / emergencies
caused due to natural calamities.
9) Interest-free loans.
10) Educational Advance for higher studies (Conditions apply)11) Festival Advances are given to the Staff.
12) Housing Loan / Marriage Loans are given considering their service.
13) Free boarding and Lodging for Senior Professors, Staff holding Warden / AssistantWarden post.
14) Free Family accommodation provided for Senior faculty.

Service Rules – Hindustan Institute of Technology & Science10315) Separate quarter is provided to the Nepali Security Guards in the Institution
Campus free of cost.
16) Free / Subsidized food and free accommodation are provided to the Maintenancestaff staying in the hostel.
17) Subsidized food is given to the drivers.
18) Rest Room is provided to the drivers for taking rest during off duty.
19) Provision of a separate a/c Dining Hall for the benefit of staff members.
20) Marriage gifts are given to the staff and their wards.
21) Birthday greetings are given to all staff members on their birth date.
22) Rs. 10,000/- is given as death relief to the staff (depending upon the category) in
the event of the death of their parents, spouse or children. In case of the death ofan employee, the Institution takes care of a sizeable portion of the expenses for
funeral, etc.,
23) In the event of the death of an employee, while in service his / her dependent will
be considered for employment, depending on individual merits subject to theavailability of the posts.
24) The supporting staff are given ex-gratia during Deepavali festival.
25) Three sets of stitched uniforms are provided to the supporting staff and themaintenance staff per academic year.
26) One pair of Shock Proof Shoes with four pair of socks are provided to Lab
Instructors, Lab Assistants and Lab Attenders working in Workshops / Lathes, etc.
Electricians, Security Guards and Drivers are also given the same.
27) Soaps and towels are issued to the supporting staff and maintenance staff
periodically.
28) Rain coats are provided to the field staff such as Maintenance staff, House Keeping
and other supporting staff. Gum boots are given to Maintenance staff and Security
personnel.
29) Free food is given to the staff members holding the Senior Administrative positionsin the Canteen and the mess halls.
30) Medical Clinic is available in the campus. Free consultations and free treatment andmedicine are provided by the Medical Officers to the staff and students. Free
Medical camps are organized by the campus clinic for the benefit of the students
and staff.
31) Senior staff are given special permission to stay in the holiday homes belonging to
the Institution at Kerala, Ooty, Delhi, Ranni, Pondicherry.
32) Staff and students are permitted free travel in aircrafts for Training Programmes,
meetings, etc.,
33) Free Internet facility is made available in the campus.
34) Special permission is granted to the staff participating in indoor or outdoor games
during intercollegiate tournaments.

“COMING TOGETHER IS A BEGINNING;STAYING TOGETHER IS PROGRESS;WORKING TOGETHER IS SUCCESS”- Henry Ford

Let us all join hands to work
And while we enjoy the working time and space
Let us bring immense joy to ourselves
And glory and accolades to Hindustan
Best of luck and success!
Service Rules – Hindustan Institute of Technology & Science104