SAFE-Q for iPadOperation Manual
December 23, 2019
1st Edition

Content
Uninstalling the App

3Launching the App for the First Time

4Home

5Registering Patient Information

6Answering Questions

7

Completion‐Checking Results

8

Checking Results

9Comparing with Past Data

10

Mean Score + SD

11

Searching Patient Information

12

Deleting Patient Information

13

Editing Patient Information

14

Viewing Data List

15

Menu Display

16

Viewing Data on PC

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Importing Registered Data to iPad232

Uninstalling the App
1. Access the App Store and tap "Search" at the top right of the screen.
2. Enter “SAFE-Q” to search it.
3. Check the contents and tap "Get."
When "Get" changes to “FREE," tap the button another time.
*Enter your Apple ID and password.

4. Installation starts.
iPad is a registered trademark of Apple Inc. in the United States and other countries.
App Store is the name of the service that allows you to download application software for iPhone, iPad, iPod, and iPod touch operated by Apple Inc.

◆ipad Home screen◆Download app◆App StoreSAFE-Qfor ipd

Search for “SAFE-Q."

TaptheFREE

button.

When it changes to “FREE," tap theTap the “App Store” icon.

button again.

3Launching the App for the First Time
After completing installation, tap the “SAFE-Q” icon to launch the app.
The Disclaimer / Terms of Service window will open.
After confirming the contents, tap "Agree and Use."
Go to the Home page.
* The "Disclaimer / Terms of Use" window is displayed only when the app is started for the first time, and will not be displayed
from the second and subsequent launches.

◆ipad Home screen

Tap the icon.

◆ Disclaimer / Terms of Use window

Tap "Agree and Use."◆Home page

Go to the Home page.
From the second time this app isstarted and onwards, this window will
always be displayed first.

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Home
In this app, patients tap windows to answer the questionnaire themselves. Questionnaire results are calculated automatically.
Each patient can take this questionnaire up to nine times.
Register the information of new patients from “Register." From the second time onwards, tap “Search patient” to open thepatient information page.
To register new patients.
(See P6.)◆Home page

To check information onregistered patients. (See P12.)

Go to Arthrex.

5Registering Patient Information
For new patients, enter at ID, Name, Furigana, Date of birth, Disease name, and Sex.
ID, Name, Furigana, and Date of birth are required fields, so be sure to enter them. Disease name and Sex are optional.
To go to questions, tap "Register and go to question" at the Check registered information window.
To register only, tap “Register." This ends registration.
To register another information, tap “Home” at the Registration completed window.
◆Register window◆Check registered information window◆Start questions window(See P7.)

Enter patient information
After entering the required information,tap “Go to Confirm window."”””* ID (Within 12 one-byte characters)
Name (Within 12 two-byte characters)* To check if the ID is registered,
After entering only "ID," tap "Go toConfirm window." If an already registered
ID is entered, the corresponding
registered patient information will bedisplayed.

◆Registration completed window

Check registered information“Correct registered information”→Correct the entered information.
“Register”→Register patient information only.
“Register and go to questions”→Starts questions after registering.

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Answering Questions (by Patients)
Tap “Start questions” to start the questions (Please hand the iPad to the patient)
After selecting an answer, tap “Next” to go to the next question.
* Tap “Previous” to return to the previous question and answer again.
Tap the “Japanese Society for Surgery of the Foot.” logo at the top right of the window to return to the Home page.
"Note" If you return to the Home page in the middle of a question, your answer will not be saved, and you will need to answer thequestion again.
There are two ways of answering questions.
I. Writing ✔ in the □ of your answer. ORII. Write x on the line.

Tap the logo to return to theHome page.
◆Start questions window◆Questions window(Answering by ticking ✔)Tapping “Previous” returns
to the previous question.

Tapping “Next” proceeds
to the next question.

◆Questions window ((Answering byadding a cross on the line ×)

Touch the line to show the degree ofpain.

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Completion‐Checking Results
When the patient completes all questions, have the patient return the iPad to you.
Tap the ““Japanese Society for Surgery of the Foot” logo at the bottom right of the window to go to the Results window.
* To prevent patients from looking at their own results, the “See results” button will not be displayed◆End questions End questions window◆Results window

8Checking Results
The latest two answers registered are displayed. You can select the answers of any questionnaires registered and compare them.
Just select the registered questionnaires (registration number) you want to compare and tap “Show results."(e.g.: The figure below compares the values of the second and third questionnaires registered.)◆Results window

Select the registered answers you want tocompare and tap “Show results.”
To clear the window, tap “Clear.”Tap “Compare with past data (Radar chart)” togo to the radar chart window.

9Comparing with Past Data
The latest two answers registered are displayed. You can select the answers of any questionnaires registered and compare them.
Just select the registered questionnaires (registration number) you want to compare and tap “Show results.“ The radar chart is displayed.
(e.g.: The figure below compares the values of the second and third questionnaires registered.)◆Results window (Radar chart)

To change the registered answers you want tocompare, select the number of the registeredanswer and tap “Show results.”

To clear the window, tap “Clear."Tap “Results list” to return to the Results window.

Tap “Mean score + SD” to go to themean score +standard deviation chart window.

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Mean Score + SD
This is the mean score + SD of the latest answers of all patients registered on the iPad.
(e.g.: The figure below shows the mean score + SD of the answers from patient A's third questionnaire, answers from patient B's second questionnaire, and answers
from patient C's first questionnaire.)◆Mean score + SD

Tap “Search patient” to return to the Search patientwindow. (See P12.)

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Searching Patient Information
Patient information is listed on the Search patient window in the order registered.
When searching for a specific patient, select the item to use for the search from “ID," “Name," “Furigana," “Date of birth," and “Diseasename."
Enter a keyword and tap the "Search" button to display the search results.
From this window, you can go to the “Question," “Patient Information," and “Show results” windows of the patient. You can also deleteinformation.
◆ Search patient window
Select the item to use for the search,enter a keyword, and tap the"Search" button.
To search again, tap the "Clear"button.

⚫ Question (See P7.)
Goes to the Question window.
⚫ Patient information (See P6.)
Goes to the Check patient
information window.

⚫ Show results (See P9.)
Goes to the Show results window.
⚫ Delete (See P13.)
Deletes the registered patient
information.
Tap “Delete all” to delete the information of all registered patients.
(See P13.)

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Deleting Individual or All Patient Information
To delete individual patient information, tap “Delete." The confirmation window will appear twice.
Tap "Yes" on each window to delete the information. Select "No" if you do not want to delete the information.
[Note] Once deleted, information cannot be restored. For deleted information, you need to re-register the patient and the patient needs
to answer the questionnaire again.

To delete all patient information, tap “Delete all." The confirmation window will appear twice.
Tap "Yes" on each window to delete all the information. Select "No" if you do not want to delete the information.
[Note] Once deleted, information cannot be restored. For deleted information, you need to re-register the patient and the patient needs
to answer the questionnaire again.

13Editing Patient Information
Tap the “Patient Information” of the patient you want to edit from the patient search list.
The Confirm registered information window appears.
From this window, you can go to the windows for deleting data, editing registeredinformation, and the Questions window.
[Note] Once deleted, information cannot be restored. For deleted information, you need tore-register the patient and the patient needs to answer the questionnaire again.
Tap “Edit data” to go to the Edit registration window.
Tap the item to be changed, re-enter the information, and then tap the “Change” button
to proceed to the Completed window.

◆Check registered information window◆Edit registered information window

Tap “Edit data."

Tap the information to be changed, re-enter, and tap“Change” to end.

◆Completed window

14Viewing Data List
On the Data list window, you can check the date of registration of the patient information and basic information such as the patient ID,
and the date the questionnaire answers were registered.
The patient list can be sorted in ascending or descending order by “Registration date," “ID," “Date of birth," and “Sex."
Tap "List" to list the registration dates of answers and answer data.

Select the item you want to sort and thedescending or ascending order. Tap the“Sort” button.
◆Data list window

Tapping “List” changes to the Individual answer
list.

Tap the “Return” button to return to the Data listwindow.

◆List window (List of answers)

To check answers, swipe the List window to the left.

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Menu Display

From the menu at the bottom of the window, you can go to the "Home," "Register," “Search patient," and "List" windows.
* As the Questions window are operated by the patients, there is no menu.

◆Home page

◆Register window◆Search patient window◆Data list16

Viewing Data on PC
The contents of the data list can be output in CSV format which can be opened on PCs. (Download with iTunes)
1.
2.
3.
4.
5.

Tap “Create output file” at the Data list window.
Select whether to set a password the output file.
Connect the iPad to the PC and start iTunes.
Selecting “App” in iTunes shows the SAFE-Q app icon in “File Sharing."
CSV data whose name contains the date it was created will be displayed. Download it to the desktop by dragging and dropping. Or,specify the folder to save it where you want.
[Note] CSV data for which passwords can be set are files for writing and are not master data.
◆iTunes screen◆Data list window

Click iPad icon.
Enter the password andsave the output file to lockthe file with the password.

Connect to computerwith USB cable.

Click App.
The SAFE-Q app icon is displayed.

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Viewing Data on PC 2
◆iTunes window

Download the file whose name contains thedate to the desktop by drag and drop.

Or specify the folder to save it.

“PatientData_SAFE-Q.csv” is the master data. (Automatically created file.)18

Viewing Data on PC 3: Downloaded CSV File
Open the downloaded CSV file. (Can be opened using Excel.)
You can check the data of the patients registered in iPad (Date of registration, ID, Name, Furigana, Date of birth, Sex, Disease name),
date of registration of question, and the answers given to questions.

◆Downloaded CSV file (The following is an example of a window opened using Excel.)Patient data

Date of registrationof question

Answers toquestions

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Viewing Data on PC 3: How to Use CSV Files
Answers to questions can be used by cutting and pasting to the “[SAFE-Q App]_data aggregation” excel files.

◆[SAFE-Q App]_Data aggregation.xls

Made up of three sheets.
[Questionnaire results pasting] sheet
For pasting the data of the output CSV file (patient information and answers).
[Graph data] sheet
After pasting the data on the [Questionnaire results pasting] sheet, you cancheck the data aggregated for the graph on this sheet.
You can check the subscale total, total score, average, number of people(e.g.), standard deviation, standard error, and search for disease names.
[Graph] sheet
Mean score + SD graph can be checked.

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Viewing Data on PC 5: Using Excel for Aggregating [SAFE-Q App]_Data
Copy the contents of the downloaded CSV file and paste to [SAFE-Q app] _Data aggregation excel file.
After selecting the target data in the CSV file, copy ([Right click → Copy]), paste the patient information is in the column for pasting
patient information (green column in the figure below), and the answers in the column for pasting answers (blue in the figure below)([Right click → Paste]).

◆Downloaded CSV file

Copy &Paste

Copy &Paste◆[SAFE-Q app]_Data aggregation Excel file

Sheet name[For pasting questionnaire results]21

Viewing Data on PC 6: Searching Patient Name
To check specific patient data only, search and extract the data.
◆[SAFE-Q app]_Data aggregation.xls Sheet name: [Graph data]③The patient corresponding to the search
results is displayed.
*The above figure shows the patient extracted
when searched using “Rheumatism."①Open the drop list of the diseasename row.

②Enter the disease name or copy-paste thedisease name from the [Disease name list]
and click OK.

To restore the file, check “Select all," and click theOK button to show all the data.

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Importing Registered Data to iPad
You can share the “master data file (CSV data)” saved on your PC with your iPad.
1. Connect the iPad with the data to be transferred to your computer and start iTunes.
2. If you select “App” in iTunes, the SAFE-Q app icon will appear in “File Sharing."
3. Drag and drop the saved CSV file to the “SAFE-Q document” field. Or, select the specified file from “Add File” and transfer it.
The message “Do you want to replace it with the item being moved?” appears. Select “Replace."[Note] Only master data can be transferred to the iPad. Since it will be overwritten, you should output the data once before transferring
it (See P17).
◆iTunes window

Drag the saved CSV file to the“SAFE-Q Document” area and drop it.

Or specify the file from “Add file."23

<Reference> How to Use the iPad
1.Tap

2. SwipeTap the screen lightly with your finger. Do this to go to the nextscreen, etc.

Slide your finger along the screen.

Move the × mark tothe left and rightwhile touching it tochange its position.

* At this screen, you
can also move the X
mark by touchingthe line.

3. Drum roll (Pull down menu)

4. Keyboard

Move up and down to select the item.

Use to register patients and input free words.

Tapping thekeyboard icon
closes thekeyboard.

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FAQ and Developer Information
Q1. The App Store does not show the app.
In the top right search window of the App Store screen, enter“SAFE-Q."
The app will be shown. (See P3.)Q3. I registered the wrong patient information.
What should I do?

Q2.App Store asks for a password when I press"Install." I don’t know the password.
The password asked by App Store when installing the app is thepassword of your Apple ID.

Q4. I forgot the password of the output file.
What should I do?

See page 14 of this manual and update the information. (SeeP14.)
Please output the file and set the password again. (See P17.)

Q5. I deleted patient information by mistake.
What should I do?

If you did not save the information in the output file, you willneed to register the information again.
If you have saved the information in the output file, transfer theinformation to the app using iTunes. (See P23.)* You cannot specify a patient in the saved output file andtransfer the information of only that patient. Information can
only be transferred all together.

For other questions on the app, please contact the email on the right.
(*For inquiries regarding the contents of the app, contact the Association.)

Dentsu, Sudler & Hennessey Inc.
2F Tsukiji Eto Bldg. 12-6 Tsukiji 1-chome, Chuo-ku, Tokyo 104-8427
For inquiries on the app: app-info@dsh.co.jp
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