Bristol-Myers Squibb
Navigating our New Funding Process
System User Training

AgendaTopicOverview
Accessing “Letter of Request”
Registration and Login
Letter of Request Submission
Application SupportOverview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 2

Objective
The purpose of this training is to familiarise requestors with
the new process of submitting applications through the“Letter of Request”.
Effective November 1st, 2016, Bristol-Myers Squibb will begin the use of anew process and a new Request Management System for funding
requests. As of that date, all funding requests should be submitted throughan online “Letter of Request” to Bristol-Myers Squibb. The new process will
enable you to: Track the status of your requests
 Communicate with BMS through a secure portal
 Manage Request information

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 33

Accessing Letter of Request
Website Link for Grants, Giving and Corporate Sponsorship Support:
UK: http://www.b-ms.co.uk/responsibility/pages/GGCSS.aspx
Ireland: http://www.bmsireland.ie/responsibility/Pages/GGCSS.aspx

Click on this LOR link toapply for the funding
requestClick here to access the“Letter of Request” page

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 44

Applicant Log In On this page you can:1.

Register and create a password if you are a first time user

2.

Log in using your email address and password

3.

Reset your password

HAVE AN ACCOUNT:
Login using yourcredentials HEREFOR FIRST TIMEUSERS:
If you do not have alogin account CLICKHERE

FORGOT PASSWORD:CLICK HERE

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 55

New User Registration
If this is your first time using our system, please check to see if your organisation is in ourdatabase, before creating a new organisation. You can search your organisation by Tax ID ororganisation name in the system.

1.

Select the region in which you arelocated2.

Complete the Registration fields

User Accounts in CyberGrants are individual based and notorganisation based. A single user can be associated withmultiple organisations.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 66

New User Registration (cont’d)
On the “New Registration” page, we ask you to please read the listed Privacy
laws. By proceeding to register, you agree to the collection of your personal
information. If you do not wish your personal data to be collected, click
CANCEL. You will not be permitted to complete a request.
Please note: These privacy laws apply to ex-US applicants.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 77

Welcome Page
 Once you successfully login,
this is your “Welcome Page”
 On this page you can:
1. Identify the name of yourorganisation
2. Add a new organisation to
your account3. Edit your profile

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 88

Welcome Page (cont’d)• On this page you can also find
1. “Start a New Letter ofRequest” link
2. Impact Reports* requiringaction
3. All your application(s)requiring action
4. Submitted Applications
5. “My Organizations” showing
all the organisations you areassociated with*Impact Reports are follow up reports that will be sent toyou via the system to gather additional information about
the request. These can be pre or post-approval of arequest.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support 99

Add a New Organisation
If you want to add a new organisation to your account, click on “click here to add a neworganization to your account” link

Once you have multiple organisations associated withyour account, you will always be taken to the organisation
selection page after login, to select the organisation thatyou want to work withOverview

Accessing Letter ofRequest

Registration &Login

Letter of Request
submission

Application Support1010

Starting a Letter of Request (LOR)

 When beginning a New Request click the “Start a New Letter of Request” link on theWelcome Page
 Please check the accuracy of your name and the organisation you are associatedwith before you start a new application

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support1111

LOR - Contact Information
This section allows you to select all the individuals you would like toreceive correspondence for this request
1. You may select multiple individuals
to receive correspondence for thisgrant
2. Click “Create New” to add
additional contacts• Once an individual(s)information is added, thiscontact information will remain
under this section
3. To delete a “contact,” click on thename of the individual THEN, when
prompted, click on “delete contact”

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support1212

LOR - Organization Information
This section asks a series of questions about your organisation
This section displays/capturesinformation regarding yourorganisation. Please complete
the information as per directedin the application.
NOTE: The Requestingorganisation MUST be thePayee organisation.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support1313

LOR – Request Details
This section captures the details of the Funding Request. Complete the fields inthe Letter of Request as per instructions. Incomplete applications will be rejectedwithout review.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support14
14

LOR - Attachments
This section asks you to upload attachments relevant to your request
submission. All documents MUST be uploaded in PDF format

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support15
15

LOR - Certification
In this section, you are requested to read the certification statement
and certify your agreement with it
1. Once you agree to all thestatements provided on this page
as well as the “Terms andConditions”, check “I Certify” toproceed further.
2. Please Note: Privacy laws apply
to ex-US applicants.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support16
16

Reviewing and Submitting Application
Incomplete Application
1. Under each section heading, thesystem will identify what required
field(s) were not completed.
2. Complete the missing fields byreturning to each section andadding in the missing information.
3. Review all information you entered
for accuracy.
4. Submit the application once you arefinished.

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support17
17

Application Support
 To get application support, please email

support_grantsandgiving@bms.com

Overview

Proprietary& Confidential
Accessing LetterofRegistration &Request
Login

Letter of Request
submission

Application Support1818