Attachment 3 JCM_TH_RoP_JC
Rules of Procedures of the Joint Committee
for the Joint Crediting Mechanism
1. Objectives
1. The Rules of Procedures for the Joint Committee for the Joint Crediting Mechanism(hereinafter referred to as “JCM”) delineates the membership, decision-making procedures,and activities of the Joint Committee established by paragraph 5 of the Memorandum ofCooperation on the JCM between the Government of Japan and the Government of theKingdom of Thailand.
2. Members
2. The Joint Committee consists of representatives from the Government of Japan, theGovernment of the Kingdom of Thailand and other persons designated by eachgovernment as necessary.
3. Each government designates members of the Joint Committee and notifies the othergovernment of this designation in writing. Members of the Joint Committee designated byeach government may not exceed 10. Members may be increased, decreased, or changed
as long as they stay within the allowed number at any time with prior written notificationof both governments.
4. Each member of the Joint Committee should have no personal or direct financial interest
in any matter under consideration by the Joint Committee.
5. The Joint Committee has two Co-Chairs to be appointed by each government upon
notification of each other, with one of the Co-Chairs appointed by the Government ofJapan and the other appointed by the Government of the Kingdom of Thailand,respectively. In case a Co-Chair resigns, the government which appointed the leaving CoChair appoints his or her replacement.
6. Each Co-Chair may designate an alternate from members of the Joint Committee fromeach government to perform the function of the Co-Chair. Such designation is distributed
electronically or otherwise in written form.
3. Secretariat
7. Each government establishes its respective secretariat and both secretariats jointly serveas the secretariat for the Joint Committee (hereinafter referred to as “the Secretariat”).

294. Meetings
4.1 Schedule
8. The Joint Committee meets as necessary.
9. The Co-Chairs give notice of the date of each meeting no less than two weeks prior to thedate of the meeting.
10. The Co-Chairs provide the agenda of each meeting no less than two weeks prior to thedate of the meeting and final draft of documents for the meeting no less than five working
days prior to the date of the meeting.
4.2 Decision in the meeting
11. Decision by the Joint Committee is adopted by consensus.
12. The Co-Chairs ascertain whether a consensus has been reached. The Co-Chairs declarethat a consensus does not exist if there is a stated objection to the proposed decision bya member of the Joint Committee.
4.3 Attendance
13. An alternate of each member of the Joint Committee from the respective government
may attend the meetings of the Joint Committee to perform the function of the memberof the Joint Committee. Such substitution is informed by electronic means or otherwise in
written form prior to the concerned meeting.
14. Meetings of the Joint Committee may be open to observers approved by bothgovernments, except where otherwise decided by the Joint Committee. Observers may
make presentations upon request by the Co-Chairs during the meeting.
5. Decision by electronic means and conference call
15. The Joint Committee may adopt decisions by electronic means provided that all thefollowing procedures are made:(a) The proposed decisions are distributed by the Secretariat to all members of theJoint Committee by electronic means.
(b) The proposed decisions are deemed as adopted when,(i) no member of the Joint Committee has provided a negative assertion byelectronic means within 10 calendar days after distribution of the proposeddecisions, or(ii) all members of the Joint Committee have made affirmative assertions byelectronic means.
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16. If a negative assertion is made by one of the members of the Joint Committee, the CoChairs take into account the opinion of the member and take appropriate actions.
17. The Joint Committee may hold conference calls to assist in making decisions by electronicmeans.
6. Languages
18. The decisions of the Joint Committee are published in English.
19. Working language of the Joint Committee is English. Members of the Joint Committee
wishing to speak or distribute materials in other languages provide for interpretation ortranslation in English.
7. External assistance
20. The Joint Committee may establish panels necessary to assist it in the performance of its
functions. The rules and procedures of such panels are decided by the Joint Committee.
21. The Joint Committee may decide to appoint external experts to assist part of its work on
a case-by-case basis.
8. Confidentiality
22. Members of the Joint Committee, the Secretariat or any other bodies or persons that havebeen delegated the work to assist the Joint Committee respect the confidentiality of all
confidential information acquired in his/her position and not make improper use of or
disclose such confidential information to third parties.
9. Record of the meeting
23. The decisions of the Joint Committee are made publicly available immediately after thedecisions are adopted.

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