Offer overview

Digital Workplace
StrategyWe’ll assist you to strategically
implement and evolve Microsoft 365
into your organisation.

Engagement overview
What is the Digital Workplace Strategy engagement?

1. Analyse your current state and develop your vision

The key output of the digital workplace and roadmap
engagement is to assist you to strategically implement
and evolve Microsoft 365 tools, such as SharePoint
Online (intranets and Microsoft Viva), Microsoft Teams(including custom solutions where appropriate), as well
as how Microsoft Viva can enhance your overall
employee experience.

We’ll seek to understand your digital landscape,undertaking a digital maturity assessment, and a series
of workshops to uncover your vision and drivers.
2. Conduct research with your key stakeholders

We’ll design our recommendations based on your vision
for the future, our expertise and experience, and share
the trends that we are seeing with our other clients andacross the industry.

Engage Squared will facilitate stakeholder discovery
sessions to gather additional context about current
work practices and digital expectations from acrossthe organisation.

We have designed this engagement at 3
investment/time levels; Light, Rapid andComprehensive and during each level we will:

3. Develop a strategy and roadmap report

Highlighting key themes and findings, recommending
areas for improvement and suggested activities forwhat this could look like in practice.

Why is a strategy important?
Serious business leaders worldwide accept that their markets,customers, and workers have gone digital. ​In a recent global management survey, 93% of workers acrossindustries and geographies affirm that being digitally savvy isessential to performing well in their role.

Increased collaboration
33% of employees say the ability to collaborate makes
them more loyal. 4Employee satisfaction​The idea that effective digital transformation delivers agility,adaptability, and customer centricity is now both managerial
mantra and leadership inspiration.​ Digital workplaces giveorganisations the power to meet new challenges even in the mostuncertain business conditions. ​94% of employees say they would stay at a company
longer if it invested in their learning and development.3

With more opportunities for efficiency, flexibility, andcollaboration, digital workplaces can drive business agility andhelp companies achieve visible results. ​Highly engaged employees are 12x less likely to leave theircompany than those who are not engaged.1 Your digital
workplace should prioritise employee engagement.

Talent retention

Cost benefits
Organisations that undertake a digital transformation
often see reduced associated costs such as infrastructure,
hosting licensing, as well as increased productivity andemployee and customer satisfaction.
1 Glint, 2 PwC’s Global Digital IQ survey, 3 LinkedIn Learning 2020 Workplace Learning Report, 4 Employee happiness andbusiness success are link

Part 1: Analyse your current
state and develop your vision

Current state

Through a series of workshops, we’ll seek to fully
understand your digital landscape while uncovering yourvision for the future, business drivers and key challenges.
We’ll conduct a digital maturity assessment to define yourcurrent state and articulate what the destination state
looks like from a digital maturity perspective. Ourassessment builds on Microsoft’s Maturity Model andprovides you with a score against which to measure yourprogress.

TechnologyFor clients who undertake the comprehensive package,
we’ll develop a customise KPI framework to support
measuring implementation.

Innovation

Governance & Leadership
5.0
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
0.5
0.0

Target state

People & Culture

Capacity & Capability

Part 2: Conduct researchwith your key stakeholders
Once themes in the data have been identified, we’ll facilitate
discovery sessions with key stakeholders from across yourorganisation, to gather additional qualitative context about current
work practices and behaviours including their expectations of thedigital workplace at your organisation.
We’ll develop a set of key personas that represent your employees.
These insight are vital to understanding the employee experienceand how the digital roadmap can be formulated to support andimprove the employee experience at your organisation.

Part 3: Develop a strategy
and roadmap report

Detailed key themes and findings from discovery

The digital workplace strategy and roadmap will provide you with a
blueprint for turning insights into action. We’ll outline our key
recommendations as well a recommended supporting initiatives.

Prioritised key recommendation and initiativesincluding identifying quick wins

For clients who undertake the comprehensive package, we’lldevelop employee journey mapping, NWOW for employee types
and a customised KPI framework.

Key stakeholder analysis (personas) andrecommendations

The analysis and recommendations report will include:
KPI and success measurement recommendations

Actionable digital workplace roadmap

Investment options
Depending on your needs, we can complete this engagement over a period of 3-16 weeks.
We’ve specifically designed the Digital Workplace Strategy engagement with 3 investment and time commitment options.
This engagement has 3 different investment levels outlined so you choose an option right for your organisation:

LightRapidComprehensive

For organisations with a lower budget
and/or limited timeframe. Organisations
at the start of their digitaltransformation journey often find thisoption gives them a starting point. As
this option is expert led, it is suitable fororganisations who are not ready or able
to involve employees directly.

Suitable for organisations with a known
budget or who taking the first step into
the digital workplace and seeking for atrusted advisor and direction. As thisoption is expert led, it is suitable fororganisations not aren’t ready or able toinvolve employees directly.

The outputs of this option are moredetailed and comprehensive. This issuitable for organisations with a desire to
truly transform and reimagine theirdigital workplace and employee ledapproach.

Investment options
LightRapidComprehensive➢ 1 x vision and alignment board➢ 1 x stakeholder session➢ 1 x digital maturity session➢ 1 x user survey➢ 5 x user interviews➢ Digital workplace recommendations
report and roadmap➢ 1 x vision and alignment session➢ 1 x digital maturity assessment➢ 5 x stakeholder sessions➢ 1 x user survey➢ 1 x exec presentation➢ 15 x user interviews➢ Review of existing digital landscape➢ High level KPIs
➢ Up to 5 x personas➢ Digital workplace recommendations
report and roadmap➢ 1 x vision and alignment session➢ 1 x governance planning session➢ 10 x stakeholder sessions➢ 1 x user survey➢ 25 x user interviews➢ Employee journey mapping➢ NWOW for employee types➢ Governance review➢ Digital maturity assessment➢ KPI framework➢ Digital workplace recommendations
report and roadmap

Duration: 3-4 weeks

Duration: 6-10 weeks

Duration: 10-16 weeks$78,000 (ex GST)

$185,000 (ex GST)

$285,000 (ex GST)

About us

We are Engage Squared.
Specialists in <people> friendly technology.
Our mission is to make work better. We are one of a small number oftechnology consultancies in APAC that provide end-to-end support for ourclients, helping to tackle issues ranging from employee experience,business process automation, compliance and records management,
technology adoption and more.
From design, to technical build, our team of experts use their broad rangeof skills across project delivery, cloud strategy, user experience design,governance, agile development, change management, and security to help
our clients get the most of technology.
We specialise in a range of technologies, and partner with leading providers
such as Microsoft, ServiceNow, AvePoint, Glint, SWOOP Analytics and manyothers. We take partnerships seriously and were proud to be named the2022 global winner of the Employee Experience Microsoft Partner ofthe Year award.

YammerAdoption
Specialist

Microsoft Teams
Collaboration
SpecialistAbout us2,000,000+150+

70

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people use an intranet
built by us

Our intranets areused in 70 countries
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Get in touch
engagesq.com

info@engagesq.com

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technology