ＴＯＨＯＫＵ ＵＮＩＶＥＲＳＩＴＹＧＲＡＤＵＡＴＥ ＳＣＨＯＯＬ ＯＦ ＩＮＦＯＲＭＡＴＩＯＮ ＳＣＩＥＮＣＥＳＳＴＵＤＥＮＴ ＨＡＮＤＢＯＯＫ

ＧＳＩＳ（２０２３）

Ｃｏｎｔｅｎｔｓ
Study Guide

Graduate School of Information Sciences・・・・・・・・・ 1

1. Departments
2. Study plans and subject registration forms
3. Accreditation/credits for subject completion
4. Completion accreditation

GSIS 2023 Calendar・・・・・・・・・・・・・・・・・・・・・・・・ 5
Important Notes for Students・・・・・・・・・・・・・・・・・・・・ 6
1. Contact points and procedures
2. Student ID cards
3. Payment of tuition fees
4. Tuition fee exemptions
5. Deferred and monthly payment of tuition fees
6. Temporary absence, readmittance, withdrawal, etc.
7. Current address and personal circumstances
8. Certificates required while at university
9. Certificates required after graduation/completion
10. Student passenger fare reduction cards (student discount cards)
11. Scholarship offers and conferrals, etc.
12. Procedures for interviews between the GSIS Dean and GSIS students
13. Health and hygiene
14. Medical care in the case of research-related accidents
15. Disaster and accident insurance for students (Gakkensai)
16. Comprehensive Insurance for Students Lives Coupled with PAS For International
Students. ("Inbound futai-gakuso")
17. Use of the Aobayama Sports Facilities
18. Guidelines on computer network safety and ethics
19. Use of the car park
20. Tohoku University Komeikai

Student Counseling・・・・・・・・・・・・・・・・・・・・・・・・12
Emergency Contact Procedures in Case of Fires and Accidents・・・・・・13

Study Guide
Graduate School of Information Sciences
1. Departments

The GSIS consists of four departments: Computer and Mathematical Sciences, System
Information Sciences, Human-Social Information Sciences and Applied Information
Sciences. Students will be affiliated with one of these departments according to their
specialized area.

2. Study plans and subject registration forms(1) Subjects and number of credits required to complete programs* Master’s program
At this level, GSIS subjects are divided into three categories: common fundamental
subjects, specialized subjects, and related subjects. Common fundamental subject
courses are available for students in all four departments.
Students need at least 30 credits to complete, of which at least four must be drawn
from common fundamental subjects and at least 16 from specialized subjects within
the department to which the student is affiliated.
* Doctoral program
Subjects are divided into specialized subjects and related subjects. Students need 10
credits to complete, at least eight of which must be in specialized subjects.
(2) Internship training
Credits are given for participation in internship (job experience) programs operated
by companies particularly over the summer break. Generally, two credits are given for
training for at least 10 days. Requirements for earning these credits and other details
can be found on the GSIS website.
(3) Registration procedures
GSIS requires students to register their selected subjects online.
If you select a subject outside your own course, please submit a related subject
registration form to the Educational Affairs Section by the prescribed date, having firstgained the approval of your class instructor and supervisor.
In addition to GSIS subjects, GSIS students may select and complete subjects(specialized subjects) from other Tohoku University graduate schools or faculties.
In so doing, however, please check program completion requirements carefully.
Students must observe the registration procedures for subjects in other graduate
schools and faculties as stipulated by those schools and faculties.
(4) Subject withdrawal
Where a student needs to withdraw from a subject due to unavoidable circumstances
following submission of a subject registration form, a request should be placed withthe class instructor and the Educational Affairs Section notified.

1

In the case of withdrawal from intensive courses, the Educational Affairs Section
must be notified by the second day of the course.
(5) Related subject accreditation
Where a student wishes to take a related subject, approval must be gained from thesupervisor and class instructor at the beginning of the semester and a subject
registration form submitted.
Subjects recognized as related subjects are as follows:
Master’s program(a) Master’s subjects from other departments within the GSIS(b) Master’s subjects from other schools within the university(c) Specialized education subjects in university departments(d) Common Graduate School Subjects courses for master's programs(e) Other subjects approved by the GSIS Faculty Council
Doctoral program(a) Master’s subjects from within the GSIS(b) Subjects from other graduate schools within the university(c) Common Graduate School Subjects courses for both master's and doctoral programs(d) Other subjects approved by the GSIS Faculty Council

3. Accreditation/credits for subject completion(1) Accreditation methods
Grades for completed subjects will be determined based on semester-end
examinations, coursework and submitted reports, etc.
Please refer to the syllabus for the grade assessment methods for specific subjects(https://www.is.tohoku.ac.jp/en/forstudents/syllabus.html).
Marks are out of 100, with 60 as the pass mark and the credit for the subject granted
accordingly.
For some subjects, the result will be given simply as a pass or fail.
Grade
AA
A
B

Mark
90～10080～89
70～79

Evaluation
Outstanding
Excellent
Good

Grade
D
Pass
DroppedMark
59 or below
Pass
／

C

60～69

Pass possible

Accreditation

Accreditation

Evaluation
No pass
Pass
Subject dropped
Accredited as
a completed
credit(2) Notification of grades
Grades for each semester will be posted on the Internet following each semester.
(Report cards will not be issued.)(3) Appeals
Where a student is dissatisfied with grades given for completed subjects, etc., theyshould go through the Educational Affairs Section during the specified appeal period(within one month of the announcement of grades) to appeal to the head of the
Education Committee.
24. Completion accreditation
Master’s program(1) Completion requirements
To complete a master’s program, the student must be enrolled for two or more years,
complete at least 30 credits and, with the appropriate research guidance, pass a master’s
thesis screening as well as the final examinations. For those students recognized ashaving achieved outstanding research performance, the GSIS operates a system
whereby the enrolment period can be reduced to a minimum of one year.
(2) Enrolment period
The standard enrolment period for the master’s program is two years. However, thiscan be extended for a maximum of a further two years.
(3) Master’s thesis examination
Those students who are expected to satisfy the requirements for completion of themaster’s program and who wish to have their master’s thesis examined must notify the
GSIS of the title and submit the thesis by the stipulated date. The Educational Affairs
Section will notify students of the various procedures and schedule for completion of
the program, so please take careful note of these.
(4) Degree conferral and major area
Those students who have completed the master’s program will be granted a master’s
degree. The major noted on the degree will be ‘information sciences’.
Doctoral program(1) Completion requirements
To complete a doctor’s program, the student must be enrolled for three or more years,
complete at least 10 credits and, with the appropriate research guidance, pass a doctoral
thesis screening as well as the final examinations. For those students recognized ashaving achieved outstanding research performance, the GSIS operates a system
whereby the enrolment period can be reduced to a minimum of one year (where thestudent has completed the master’s program in less than two years, a minimum of three
years when combined with this).
(2) Enrolment period
The standard enrolment period for the doctoral program is three years. However, thiscan be extended for a maximum of a further three years.
(3) Doctoral thesis examination
Those students who are expected to satisfy the requirements for completion of thedoctoral program and who wish to have their doctoral thesis examined must notify the
GSIS of the title and submit the thesis by the stipulated date. The Educational Affairs
Section will notify students of the various procedures and schedule for completion of
the program, so please take careful note of these.
(4) Degree conferral and major area
Those students who have completed the doctoral program will be granted a doctoral
degree. The major noted on the degree will be ‘information sciences’ orinterdisciplinary studies.
3(5) Special cases of degree conferral
Where a student has withdrawn after being enrolled in the doctoral program for three
years or more and completing the necessary credits for completion, if that student
submits a thesis within one year of withdrawal and passes the thesis examination andfinal examinations, they will be considered to have completed the program and will be
granted a degree. Where this period of time is exceeded, the student has the option of
applying for a degree by thesis submission.

4

GSIS 2023 Calendar
1. Semesters
Semester 1
Semester 2

10 April– 7 August 2023
2 October － 26 December 2023
4 January － 2 February 2024

2. Vacations
Spring vacation
Summer vacation
Winter vacation
End of term break

3 April– 7 April 2023
8 August– 29 September 2023
27 December 2023 – 3 January 2024
5 February – 29 March 2024

3. Events schedule
Tohoku University entrance ceremony

5 April (AM)XEBIO Arena Sendai

GSIS orientation

Online(materials on website)

Foundation Day

22 June 2023

Open campus

26 - 27 July 2023

Graduation ceremony(September graduates)

25 September 2023 (PM)Kawauchi Hagi Hall (tentative)

GSIS graduation ceremony(September graduates)

25 September 2023 (PM)GSIS Large Lecture Hall

GSIS orientation
29 September 2023 (PM)(October entrants, advances and transfers)
GSIS Large Lecture Hall
Graduation ceremony
26 March 2024 (AM)(Bachelor’s, master’s and doctoral degrees) XEBIO Arena Sendai
GSIS graduation ceremony

26 March 2024 (PM)GSIS Large Lecture Hall

4. Entrance examination dates
Special selective admission based on recommendation 3 July 2023
Graduate school entrance examinations (Semester 1)
29 – 31 August 2023
Graduate school entrance examinations (Semester 2)
3 - 4 February 2024 [Schedule1]
28 February - 1 March 2024[Schedule2]

5

Important Notes for Students
1. Contact points and procedures(1) Office hours for the GSIS Educational Affairs Section are as follows:

・ 8:30-17:15 (closed for lunch 12:00-13:00)
The office is closed on
weekends,
public holidays (including public holidays in lieu),
and all university holidays (mid-August),
as well as the end-of-year break (29 December – 3 January).
(2) As all notifications to students will be made via the GSIS website
https://www.is.tohoku.ac.jp/
please look regularly at the student educational affairs page in particular
https://www.is.tohoku.ac.jp/jp/forstudents/information/
Students should also watch for notices pinned up in their respective buildings (excluding
the GSIS Building).
(3) Please be very careful, because if you overlook an important notification and missdeadlines or office hours, it may result in an irrevocable situation.

2. Student ID cards(1) Students must carry their student ID cards at all times and produce them upon request
from, for example, a university staff member or a JR employee.
(2) If you lose your ID card, notify the Educational Affairs Section immediately and carryout the card replacement procedure.
(3) Students who have completed their program, withdrawn or been expelled must return
their cards to the Educational Affairs Section immediately.

3. Payment of tuition fees

Tuition fees during your enrolment should be paid to the university through an automatictransfer from a bank account at a designated bank. The necessary procedures are noted in
the admission procedures documentation. Please submit the form by the stipulated date.

4. Tuition fee exemptions

The university operates a system whereby students who(a) find the payment of tuition fees difficult for economic reasons or due to otherunavoidable circumstances and(b) who are recognized to have outstanding academic capabilities can apply forselection for tuition fee exemption.
6

Please refer to the website for application instructions. Students applying under thissystem are not required to make an automatic payment until it has been determined whether
or not the exemption will be granted.

5. Deferred and monthly payment of tuition fees

The university may allow deferred payment for students who have difficulty paying theirtuition fees by the due date due to economic reasons, and monthly payment for students
who cannot make a lump-sum payment. Refer to the website for application instructions.

6. Temporary absence, readmittance, withdrawal, etc.

Applications for changes in enrolment status (temporary absence, readmittance,
withdrawal, etc.) should be submitted to the Educational Affairs Section by the 15th of themonth prior to the change sought.
Please also note the following(1) You must consult with and receive permission from your supervisor. (This is also
required if you wish to extend your period of absence.)(2) During your period of absence, you must submit a progress report to the Educational
Affairs Section.
(3) When your period of absence is over, please submit a readmittance notification to the
Educational Affairs Section. Students seeking readmittance before the end of theirperiod of absence should submit a readmittance request.

7. Current address and personal circumstances

Whenever there is a change in the particulars of your student registration, please notify
the Educational Affairs Section as soon as possible.

8. Certificates required while at university(1) Where academic transcripts and other certificates are required, please submit the
stipulated form to the Educational Affairs Section.
(2) Registration certificates, graduation letter/expected completion certificates (onlyavailable during the final year of study), medical checkup reports and student
passenger fare reduction cards (JR student discount cards) are available fromautomatic certificate issuance machines.
(3) Automatic certificate issuance machines are located as follows.
CampusKawauchiKita Campus
KawauchiMinamiCampus

Machine Location

Facility

Education and Student
Support Center(2 machines)
Multidisciplinary Research
Building (International
Humanities)
Common spaceStudent Services Division, Scholarship
SectionKawauchi Campus Administration
Center,
Property Management and Procurement
Section7

AobayamaKita Campus
AobayamaHigashi
CampusFaculty of Science/Graduate
School of Science
Admin. Building Entrance
Lobby
School of Engineering/
Graduate School ofEngineering
Center Hall 1F

Faculty of Science/Graduate School of
Science
Student Support Section
School of Engineering/
Graduate School of Engineering
Student Support Section

AobayamaShin
CampusFaculty of Agriculture/
Multidisciplinary ResearchLaboratory for Agricultural
Science 1F Entrance Hall

Faculty of Agriculture/
Graduate School of Agricultural Science
Academic Affairs Section

SeiryoCampusSeiryo Hall 1F
Entrance Hall

Katahira
CampusExtended Education &Research Building
1F Entrance Hall

School of Medicine/Graduate School of
Medicine
Educational Affairs Division
Professional Graduate School
Administration Office* Students can use any machine, regardless of the location of their particulardepartment/faculty.

9. Certificates required after graduation/completion

Where a certificate is required after graduation/completion, please note the following
particulars, and send them together with a self-addressed and stamped envelope to the
Educational Affairs Section.
* Department, program, and date of completion* Name and date of birth* Type of certificate and number of copies required* Necessary information and certificate destination
Note 1: Where a certificate is required in English, please provide the above
information in English.
Note 2: Only five copies can be issued at one time.
The official formats can be downloaded from the GSIS website.

10. Student passenger fare reduction cards (student discount cards)(1) As these cards are a special benefit which Japan Rail extends to students to facilitate
their studies, please use your card in compliance with the regulations and avoid
inappropriate behaviour.
(2) Student discount cards are issued by the automatic certificate issuance machines.
Only two cards will be issued at a time.
(3) Each card lasts for three months from the date of issue, with a limit of 20 issued in
one year.

11. Scholarship offers and conferrals, etc.

Scholarships will be posted on the website as they become available, so please checkregularly.

812. Procedures for interviews between the GSIS Dean and GSIS
students

GSIS students wishing to have an interview with the GSIS Dean should observe thefollowing procedures.
Submit the prescribed form to the Educational Affairs Section in principle three days
before the desired interview date and get the Dean’s approval.
The Dean will meet with a maximum of 16 students at a time, and the interview must be
no longer than one hour.
According to the nature of the interview sought, a limited number of professors or otherstaff may also attend.

13. Health and hygiene(1) Regular medical checkups
A regular medical checkup is held for all students once a year in April - May. To detectand prevent illnesses in their early stages and to protect your health, please make surethat you attend this.
The medical checkup reports required in applying for jobs and scholarships, etc., will
be issued based on the results of the regular medical checkup. Where a student has notattended the checkup, a report cannot be issued.
(2) Student Health Care Center
As noted below, in addition to the Student Health Care Center, there are various healthcare rooms set up around the campus to ensure that students have ready access to medical
treatment from medical specialists (university doctors).
Name
Health Care Center(Kawauchi Kita Campus)
Tel: 022-795-7829
Katahira Health Care OfficeTel: 022-217-5022

Days open(Full-time nurse)
Mon-Fri(AM/PM)

Health consultations with specialists
Speciality

Consultation and treatment days

Internal
Surgical
DentalMental health

Mon-Fri (AM/PM)
Mon-Fri (PM), Wed (AM)
ClosedTue/Fri (AM/PM) (appointment required)

Medical and Dental School
Health Care Office(Seiryo-machi)
Tel: 022-717-8192
Engineering Dept. Health Care
Office (Aobayama)
Tel: 022-795-3667
Agricultural Dept Health Care
Office (Aobayama)
Tel: 022-757-4036

Closed(3) Other medical institutions
In addition to the Student Health Care Center, there is also the Tohoku University
Hospital. Where necessary, the Center or a Health Care Office will issue a letter of
introduction. However, because the Tohoku University Hospital is designated as a
‘advanced treatment hospital’, there will be a charge for the initial visit.
Always bring your health insurance card to medical appointments.

914. Medical care in the case of research-related accidents

Where a student requires medical treatment due to a research-related accident (anaccident that occurs during regular curricular activities), treatment can be received at the
Tohoku University Hospital at the expense of the University (requires a research accident
treatment certificate from the GSIS Dean).
The certificate application form is available at the Educational Affairs Section, so in caseof an accident, please contact the Educational Affairs Section as soon as possible.

15. Disaster and accident insurance for students (Gakkensai)‘Gakkensai’ is an accident compensation system covering cases where a student isinjured not only through unforeseen disasters and accidents occurring in the course ofregular curricular activities, but also those occurring during extracurricular activities orwhile commuting to or from university. Please make sure that you subscribe.
For details, please refer to the Educational Affairs Section or the Welfare Section within
the Student Services Division, Education and Student Support Department.

16. Comprehensive Insurance for Students Lives Coupled with PAS For
International Students. (“Inbound futai-gakuso”)“Inbound futai-gakuso” is a personal accident insurance that covers cases whereby apersonal liability, Injury (death, residual disability), illness, rescuer expenses etc., forstudent. We offer broad support for your student life.
For details, please refer to the Educational Affairs Section or the Welfare Section.

17. Use of the Aobayama Sports Facilities

The gymnasium and grounds can be used for sports and recreation by students and staff
from departments on the Aobayama campus.
If you wish to use the facilities, you must submit a designated application form to theStudent Support Section, Educational Affairs Division of the School of Engineering within
three days before use to receive permission.
Where you receive permission to use the gymnasium and grounds, please comply withthe “Guidelines for Gymnasium Use” and “Guidelines for Grounds Use”.

18. Guidelines on computer network safety and ethics

These rules must be observed by students using the computer network at Tohoku
University, so please read them carefully. They are available on the Tohoku University
website at
http://www.bureau.tohoku.ac.jp/i-synergy/security/data/policy/guideline-e.pdf

1019. Use of the car park

Regarding the use of the parking lot for GSIS students,please follow the instructions
given by our department.

20. Tohoku University Komeikai

Tohoku University Komeikai is a social group made up of students and teachers from the
School of Engineering and GSIS, etc., which aims to promote friendship among its
members and improve campus life.
As an organization conducting various types of projects, Komeikai comprises two parts,
an administration division and a sports division. One example of a Komeikai project is the
Athletic Meet organized by the sports division, which is well-known all over the university.
Komeikai is a place where new members too can utilize and build on tradition while also
adding fresh plans. Komeikai hopes that full advantage will be taken of the organization to
help students enjoy a rich and fulfilling campus life.

11

Student Counseling
I. GSIS teachers are always ready to listen to students. They should be approached asfollows.
Where necessary, students can be put in touch with other liaison points, service
institutions and specialists.
All matters will be kept strictly confidential, so please don’t hesitate to contact us.
How GSIS students can receive counseling
1. Directly consult with GSIS counselors.
2. Make contact by phone, mail or e-mail.
Student counselors○Name:
Professor Masaaki Harada
Tel:022-795-4700
E-mail:mharada@tohoku.ac.jp
○Name
Tel
E-mail:Professor Xiao Zhou
022-795-7166
zhou@tohoku.ac.jp

○Name
Tel
E-mail:Professor Tatsuhito Kono
022-795-7495
kono@plan.civil.tohoku.ac.jp

○Name
Tel:
E-mail:Associate Professor Yuichi Wada
022-795-4539
yuwada@cog.is.tohoku.ac.jp

○Name
Tel:
E-mail:Associate Professor Jinhee Chun022-795-4739
jinhee@dais.is.tohoku.ac.jp

II. The University Counseling Center, Tohoku University(http://www.ccds.ihe.tohoku.ac.jp/) is open to all students seeking counseling on
matters related to student life. The center can be contacted as follows:
How to contact the University Counseling Center, Tohoku University
1. Visit the center directly.
2. Contact the center by phone or e-mail.
Tel:022-795-7833
E-mail: gakuso@ihe.tohoku.ac.jp

12Emergency Contact Procedures in Case of Fires and Accidents
Early-stage fires that can be extinguished and non-life-threatening accidents
Emergency situation occurs
Person involved/person who
discovered the situation(Students, teachers)

Take initial fire
extinction and/or
stopgap emergency
measuresIf there is no
professor or
associate
professor
available

GSIS Office022-795-5814
Fire station
Or 119Ambulance
Police 110

Requestaction(decision)

Professor
Associate
professor

Guard Station,
Administration
Building, School ofEngineering(Out of hours)
022-795-5840

if medical careis needed
Department
head
Tohoku University Hospital
Outpatient Section,
Medical Administration Division022-717-7086/7087
Emergency reception
Medical Administration Division(within hours) 022-717-7000
Outside hours (weekends &public holidays) 022-717-7024

Administrative Division Chief
General Affairs Section Chief
Academic Affairs Section Chief
Finance Section Chief

GSIS Dean(If absent, Deputy Dean)

If there is an actual or potential threat to life or limb, please directly notify thepolice (external line 0-110).
If you decide that a fire is beyond extinguishing, or that an accident is lifethreatening, please ring the fire station (external line 0-119) or the university
hospital directly.
13