Application Guidelines for Research Student
Admission for 2025

School of Engineering
Graduate School of Engineering
The University of Osaka1. Qualifications for Application(1) School of Engineering Research Student
Applicants must fulfill one of the following qualifications.
① The applicant has graduated, or expected to graduate from a university or specialist college by theend of the month prior to the month in which he/she wishes to enroll.
② The applicant is recognized as possessing academic abilities equal or superior to those who meet
qualification ① above.
(2) Graduate School of Engineering Research Student
Applicants must fulfill one of the following qualifications.
① The applicant has earned a master’s degree, or expects to earn one by end of the month prior to themonth in which he/she wishes to enroll.
② The applicant is recognized as possessing academic abilities equal or superior to those who meet
qualification ① above.

2. Application Procedures(1)Period and Place of Application
Please note that admission in February/March is not available.
【For those living in Japan】
Applicants are required to submit the application materials at least two months prior to the month inwhich they wish to be admitted.
〈Time〉From 9:30 a.m. to 3:00 p.m. (excluding 11:30 a.m.～12:30 p.m.)〈Place〉Admission Section, Student Affairs Division, Graduate School of Engineering(U1M Bldg. 1st Floor)【For those newly arriving in Japan】
Since it takes a long time to go through the procedures to obtain a visa, applicants are required to submit
the application materials by the 15th of four months prior to the month in which they wish to beadmitted. Details will be notified by the Admission Section.
( e.g.) For admission in April 2025: Application deadline is December 15, 2024.

(2)Application Materials
The application forms and other materials must be submitted.
Incomplete or improperly filled out applications cannot be accepted.
*Please ask the Admission Section (iso-staff@eng.osaka-u.ac.jp) to send an application form and a“Certificate of Acceptance for the Research Assignment by Academic Advisor” form after getting
an approval from an academic advisor.
In that email, please include the following information.
(1) Your nationality (2) Your current country of residence(3) Your home university (4) Your expected period of enrollment as a research student(5) Name of Academic Advisor

Application Materials
Materials
Application Form

Details
・A photograph ( H30mm, W24mm) should be affixed to the first page.
It should be taken within the last 3 months and should show the upper partof the body, no hat, in a frontal pose. Embedded photo data is also
acceptable.
・The form is available in either Japanese or English.
-1-Materials
Certificate of Acceptancefor the Research
Assignment by AcademicAdvisor

Details・Every applicant must get an approval from your academic advisor before
application.
Please ask the academic advisor to fill out “Certificate of Acceptance for theResearch Assignment by Academic Advisor” and to submit it.

Certificate of (Expected)
Graduation/Completion[Original document]

・A certificate or certified true copy of the last school applicants attended,
specifying applicants’ degree and graduation year and month. The certificate
must be the original document (not a copy) and should be written in either
Japanese or English.
・Applicants whose last schools issue a graduation (completion) certificatesand degree certificates in separate sheets must submit both in the originalforms.
・Not required for those who have graduated from the Osaka University Schoolof Engineering/ Graduate School of Engineering.
※ If applicants cannot submit an original Japanese or English certificate
issued by the last school, applicants may submit an authentic copy ofthe original certified by the last school, an Embassy/Consulate or anotary public’s office in its place. For documents in a language otherthan English or Japanese, an English or Japanese translation by anavailable notary organization must be additionally attached.

Certified AcademicRecords (transcript)[Original document]

・Certified Academic Records of the last school applicants attended. The
transcript must be the original document (not a copy) And should be written
in either Japanese or English.
・Not required for those who have graduated from School / Graduate Schoolof Engineering, the University of Osaka.
・Application Fee 9,800 JPY
・Refer to P.3～6 (3. How to Pay the Application Fee) for payment procedures.
・If you are unable to pay through the Payment System due to a compelling
reason, please contact the Admission Section well in advance.

The Receipt of Application
Fee Payment

Photo Data(For Student ID Card)

・A photograph (H30mm ,W24mm) should be taken within the last 3 months
and should show the upperpart of the body, not hat, in a frontal pose.
Attach a piece of digital data in JPEG or PNG format to email and send tothe Admission Section.

A Copy of the Passport(Only for international
applicants)

・A photo page of the passport should be copied.

A Copy of Residence Card
(Only for international
applicants who alreadyreside in Japan)※Both sides

・Required only for those who have a status of residence in Japan.
・It must specify the applicant’s residence status, period of stay and thecurrent address.

-2-3. How to Pay the Application Fee
Please pay the Application fee through the Application Fee Payment System.
The amount and payment deadline are as follows, and the payment method is as described as follows.
[Application fee] 9,800 yen* Applicants are responsible for any additional fees incurred when using the system.
[Payment deadline]【For those living in Japan】By two months prior to the admission month【For those newly arriving in Japan】By the 15th of four months prior to the admission month
Entrance examination fee payment
The payment process for the entrance examination fee is as follows.
For details on preparation and payment methods, please refer to the Application Fee Payment System"Introduction."
STEP1. Preparation
Prepare a computer and printer connected to internet.
STEP2. Access the Application Fee Payment System
Please access the following URL to visit the website of the Application Fee Payment System.
【URL】http://e-apply.jp/n/osaka-u-payment
STEP3. Input Applicant's Information
Make sure to confirm procedures and notes on the screen page, and enter required information.
① School, Division Type
② Applicant's Information (Name, address, etc.)③ Application is completed.
Make sure to write down the receipt number (12 digits).
This number is required to confirm and print your application later.
④ Payment Methods
・Convenience stores・ATMs of Post offices or Banks・Internet banking
・Credit cards⑤ the Receipt of Application Fee Payment
If you select "Convenience store" or " ATMs of Post offices or Banks " as the payment method, a number(the number of digits will vary from store to store; some stores may provide both a customer number and aconfirmation number) will be displayed after making your selection. This number(s) is required for payment,so be sure to write it down. Please pay at a convenience store or a post office/bank ATM within the payment
deadline.
A confirmation email will be sent to you after your application is completed. If you restrict email receptions,please change the setting to receive emails from the sender (@e-apply.jp). *Note that there may be a case theemail goes to junk mail folder.
*No corrections and/or changes can be made after your application is completed.
Make sure that your application contents are all correct.
However, if you have not yet paid, you may make corrections by re-registering with the correct information.
*Please note that if you choose to pay via credit card, payment will be completed at the same time you register
your personal information.
*Overseas residents can only pay by credit card and applicable online banking services.
Payment cannot be made at convenience stores outside Japan.
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Pay the examination fee
STEP4.
The deadline for the payment is four days after application (including the application date).
Note: If payment is not made before the deadline, your application will be automatically cancelled. Also, beaware that this payment period is shorter for those who applied just before the application deadline.
１．Paying with a credit card
You can select and pay during the online application.
【Credit cards available for the payment】
VISA, Master, JCB, AMERICAN EXPRESS, MUFG, DC, UFJ, NICOS
The payment can be completed during the online application.
２．Paying by internet banking
After your online application is registered, the page will shift to the site of the bank you chose. Make thepayment as instructed on the screen.
*Required your bank account is registered for internet banking.
The payment can be completed online.
３．Paying at convenience stores
Write down the number displayed after your online application is registered, and pay at any one of thefollowing convenience stores.
Seven Eleven

1. Please tell the cashier, “Make an Internet payment."
2. Say "payment slip number (13 digits)" and pay in cash, with NANACO or using acredit card.
3. Make sure that you receive "a receipt" and "a ticket (one)."Lawson, Mini
Stop(Loppi)

1. Click "those who have a specified number"
2. Enter the "customer number* (11 digits) and click "next"
3. Click "multi-payment service" (payment)
4. Enter the "confirmation number* (6 digits), then click "next"
5. Check the displayed information and click "checked"
6. Take the receipt printed out of the terminal and make a cash payment at the cashierwithin 30 minutes.
7. Make sure that you receive "specification of payment (receipt)."
8. You may keep "specification of payment," and it is not necessary to submit it to us.

FamilyMart(multifunctional
copy machine)

1. Click "payment"
2. Click "multi-payment service" (payment)
3. Enter the "customer number* (11 digits) and click "next"
4. Enter the "confirmation number* (6 digits), then click "next"
5. Check the displayed information and click "checked"
6. Take the receipt printed out of the terminal and make a cash payment at
the cashier within 30 minutes.
7. Make sure that you receive "specification of payment (receipt).
8. You may keep "specification of payment," and it is not necessary to submit it to us.

Daily
Yamazaki

1. Please tell the store staff, "make an Internet payment."
2. Please say "online settlement number (11 digits)" to make a cash payment.
3. Make sure that you receive "a receipt."
4. You may keep "the receipt," and it is not necessary to submit it to us.
-4-SeicoMart
1. Click "Internet payment/payments"(Club Station) 2. Enter the "Online settlement number* (11 digits)," click "next page"
3. Verify "online settlement number," then click "next page"
4. Check the displayed information and click "print"
5. Take the receipt printed out of the terminal and make a cash payment at
the cashier within 30 minutes
6. Make sure that you receive "specification of payment"
7. You may keep "specification of payment," and it is not necessary to submit it to us.
４．Paying at ATMs with Pay-easy option
Write down the number displayed after your online application is registered, and pay at any one of theATMs with Pay-easy option as instructed on the screen.
*Banks with Pay-easy option can be checked on the [Selection of Payment Method] page.
Paying atATMs of post
offices/banks

1. Click "Pay tax/charge"
2. Enter the "receiving company number (58021)," then click "checked."
3. Enter the "customer number," then click "checked."
4. Enter the "confirmation number," then click "checked."
5. Check the displayed information and click "checked."
6. Make a payment in cash or with a cash card. *7. Make sure that you receive "specification of payment."
8. You may keep "specification of payment", and it is not necessary tosubmit it to us.

*When using Japan Post Bank / Bank ATM, if the amount exceeds 100,000 yen in cash, please pay with acash card. If you use a convenience store, you can pay up to 300,000 yen in cash.
Enter necessary information as instructed on the screen of the terminal or ATM, check the information
displayed, and make the payment.
STEP5. Print out the Receipt of Application Fee Payment
After the payment is completed, print the documents downloadable on A4 size paper, and send the Receiptof Application Fee Payment with other documents within the application period.
* Please refer to the application guidelines for the mailing address, deadline, and required documents.
* After your application is accepted, your screening fee and application documents will not be returned except
for special circumstances.
* The University of Osaka refuses to answer any questions whether the application documents have reached
us or not. Please confirm the delivery status by yourself by checking the website of the mail service
company, etc.

<Payment completed> Caution regarding application and payment
To complete your application, you must mail in the required application documents described in the student
recruitment guidelines along with the proof of payment for the examination fee. The application is notcompleted simply by registering.
Payments can be made at any time of day. Business hours may vary depending on where you make yourpayment (convenience store, ATM, etc.). Please mail the required documents within the time specified in
the application guidelines. Also be sure to give yourself plenty of time to prepare and send in yourapplication.
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●Refund of Application Fee
Application fees are not refundable except in the following cases.
(a) In case the applicant did not submit the application documents or the application documents were notaccepted.
(b) In case the applicant made a duplicate payment by mistake.
<Inquiries about This Web Site and Its Operation>
Learning and Education Application Service Support Center( Operating company : Disco Inc. )E-Mail: cvs-web@disc.co.jp*We cannot answer questions regarding entrance exams and universities.
*Inquiries by phone are only available in Japanese.

4. Selection and Announcement of the Results
Screening will be conducted by reviewing the application materials and documents submitted.
A notification will be e-mailed to applicants to the address specified in their application form. A certificateof admission will be issued to successful applicants who need to obtain a visa.

5. Period of Enrollment
In principle, the period of enrollment is from three months to one year. However, regardless of the period,
enrollment as a research student will end on the last day of the 2025 academic year (March 31, 2026).
(Admission in February/March is not available.) An extension of the period of registration may be granted if
deemed necessary in terms of research. The period of enrollment must start on the first day of a month, andend on the last day of a month.

6. Enrollment Procedures
Applicants must complete enrollment procedures within the following period. Please visit the Student Affairs
Division, or send the required materials by e-mail.
Details will be notified with notice of acceptance.
(1) Period of Enrollment Procedures
Applicants must complete the enrollment procedures by five days before the admitted date.
* For applicants residing outside Japan who pay the admission fee by overseas remittance, please complete
the enrollment procedures by ten days before the admitted date (excluding Saturdays, Sundays, andholidays), as it takes time to confirm the payment.
(2) Admission Fee and Tuition
Admission Fee : 84,600 JPY*You need to pay the full amount during the period of the enrollment procedures.
* The bank transfer fee must be paid by the applicant
Tuition Fee: 173,400 JPY (half-year / 2 semesters)* Details will be sent by postal mail after enrollment.

【Note】※If enrollment period will be less than six months, the amount of Tuition will be 28,900 JPY
multiplied by the number of months of enrollment.
※The amount of the admission fee and tuition are subject to change.
-6-7. Policy on Handling Personal Information
Names, addresses, and other personal information obtained through the application procedure will be usedin the entrance examination process, in the announcement of the list of successful applicants, and in theadmission procedures.
For those admitted into the University of Osaka, personal information will also be used in academic-relatedmatters (such as keeping academic and registration records), in student support matters (such as health caremanagement, scholarship applications, career support, etc.), and in school fee management.
Information obtained through the entrance examination will be used in statistical analysis of examination
results, and in research on admission methods.

8. Security Export Control
In accordance with Japan’s “Foreign Exchange and Foreign Trade Act” (hereinafter referred to as the“Act”), the University of Osaka has established the “The University of Osaka Security Export ControlRegulations” and rigorously implements security export control for the export of goods and the transferof technology (including accepting foreigners).
Please be aware that applicants who fall under any of the conditions set out in the Act may not receive
permission to enroll at the university or may have their education or research restricted after theirenrollment.
For more information, please refer to the website.
(Japanese) https://www.osaka-u.ac.jp/ja/research/secur_exp/outline(English) https://www.osaka-u.ac.jp/en/research/secur_exp/outline

9.Notes for Applicants
1) If you wish to decline admission, please inform the Admission Section as soon as possible.
2) Those who wish to withdraw from the university must submit a Request for Withdrawal to the Student
Support Affairs Section through their academic advisor at least one month prior to the date on which
they wish to withdraw.
3) Applications may be rejected, or admission may be revoked even after matriculation if any informationor material in the application is found to be fraudulent.
4) Research students are not eligible for Travel Expense Student Discounts or Commuter Ticket Student
Discounts. However, a student commuter pass is only available from the Kintetsu Bus Service Co., Ltd.
5) Should there be any changes in application form’s information after submission, contact admissionsection immediately.
6) For any questions concerning the application procedures, please contact the admission section.
7) Once application documents have been received, they will not be returned.

All inquiries to:Admission Section
Student Affairs Division
Graduate School of Engineering
The University of Osaka
2-1 Yamadaoka, Suita, Osaka 565-0871, JAPANTEL :+81-6-6879-7228（Direct）
E-mail: iso-staff@eng.osaka-u.ac.jp
https://www.eng.osaka-u.ac.jp/-7-