From SEP to SEPIA: How and Why Indiana
University is Helping the Stanford Encyclopedia ofPhilosophyby Colin Allen (Dept. of History and Philosophy of Science, Indiana University) <colallen@indiana.edu>
and Cecile Jagodzinski (Director of Collection Development, Indiana University Libraries)<cjagodzi@indiana.edu>
At over eight million words, it would takealmost 14,000 large-format pages to do a traditional printing of the Stanford Encyclopedia of Philosophy1 this summer. Wait a year,
and you’d probably need about 15,500 pages.
And that’s just the current contents. Eachquarter, all the entries are archived to provide
a complete snapshot for scholarly citation andreference. The dynamic nature of the SEP
means that revisions can be made anywherein any entry, affecting many more pages thanlooking at the numerical growth alone wouldsuggest.
The SEP’s current growth spurt will eventually settle down, but even when it does, theSEP is designed to keep growing and responding to new scholarly developments. Authors
edit their entries through a Web interface on
the server and submit the changes for editorial review. Every addition and change is reviewed by one or more subject editors before
the entry is published.
A traditional print edition is not in theSEP’s plans, but maintaining open access is.
The encyclopedia has been built with major
grants from the National Endowment for
the Humanities and the National Science
Foundation. These grants have covered basic operating expenses as well as the design
and implementation of software that allows
a principal editor, an assistant editor, and acopyediting assistant, all working part time,to oversee over a thousand authors and overa hundred subject editors. Authors and subject editors volunteer their time and efforts
because they see the value of the SEP forteaching and research and because of the prestige it brings to be associated with the project.
But the principal editor and assistants havedemands on their time and energy going far
beyond reasonable volunteerism. Plus theserver and software have to be monitored,
kept running, and improved, adding to thebasic costs of operation — currently about$200,000/year.

SEP, SPARC and ICOLC
Hence, three years ago, the SEP started
talking to the Scholarly Publishing and Academic Resources Coalition (SPARC) andthe International Coalition of Library Consortia (ICOLC) about ways to keep the encyclopedia free to the readers worldwide who
download hundreds of thousands of entries
weekly. The result is an innovative

fundraising plan that seeks to raise over
$4,000,000 through individual and library
contributions to a fund that provides a permanent source of income for the SEP undermanagement by the Stanford UniversityFoundation. A literally unique part of thisarrangement is that Stanford has agreed toreturn library contributions with any unspentinterest, should it ever cease to support theencyclopedia.

Indiana University founds SEPIAWhen the idea of applying for a matching
grant from the NEH came up, the Southeastern Library Network (SOLINET) stepped
forward to represent librarians by applyingfor the funding. And when the grant wasawarded, it required a fiscally independent
entity to represent the contributing libraries.
Enter SEPIA (the Stanford Encyclopediaof Philosophy International Association)2
and Indiana University (IU). Colin Allen,
the SEP’s Associate Editor, had just moved
to IU in the fall of 2004, and was pleased tofind a very receptive environment on campus for digital library projects.
The Indiana University Libraries havea national reputation in the field of digital library innovation and activity. Its Digital Library Program (DLP) was established in
1996 as a partnership among the Libraries,
the School of Library and Information Science, the Office of the Vice President for Information Technology, and the School ofInformatics. It is “dedicated to the selection,production, and maintenance of a wide rangeof high-quality networked resources forscholars and students.”3 The DLP supports
existing University digital endeavors, and also
has published some of the special collections
available at Indiana: the Frank M.
Hohenberger Photograph Collection,4 theHoagy Carmichael Collection,5 and the U.S.
Steel Photograph Collection, a series ofmore than 2,200 photographs of the GaryWorks steel mill held by the Calumet Regional Archives at Indiana University
Northwest.6 Other DLP projects moreclearly support the teaching and research of
IU faculty: VARIATIONS2, a project thatprovides online access to selected recordings
and scores from the Indiana University
William and Gayle Cook Music Library;7
Wright American Fiction, a collection of
the nineteenth-century American novels andnovelettes itemized in Lyle Wright’s 1957
bibliography, American Fiction 1851-1875;8
Film Literature Index;9 and the Russian Periodical Index Digital Project, which digitized a twenty-year portion of Letopis’
Zhurnal’nykh Statei (1956-1975), a serial
publication that indexes both scholarly andpopular Russian periodicals.10 In addition toconducting the research that makes theseprojects technically possible, Indiana University staff are dedicated to keeping the results of this work openly accessible to thescholarly community.
On the more traditional side of the house,
the Libraries, like its counterparts throughout the world, purchase and lease access todatabases that benefit the Indiana University user community. As readers of thesepages know, there are scores of ways for publishers and vendors to calculate costs for electronic resources: student FTE, academic unit
FTE, Carnegie classification, size of materials budget, historical spend on periodicals,
pay by-the-drink, etc.11 Throw in the complications of consortial purchases, and thepermutations for payment models seem endless. The challenge for collection development and acquisitions staff lies in understanding, recording, and remembering the financial
model for each individual license. So whenColin Allen approached the Libraries about
supporting the Stanford Encyclopedia of Philosophy, librarians expected a variation on anexisting model. Their opinion changed after
Director of Collection Development Cecile
Jagodzinski and Associate Director Julie
Bobay discussed the Libraries’ possible rolein this venture with Allen; all agreed that
this was a partnership worth exploring. Not
only did SEPIA seem an improvement over
the traditional financial model (libraries pay
publishers; publishers provide content; license is renewed; libraries pay publishers
again), but the idea of supporting a widely
respected open access encyclopedia in partnership with faculty seemed to mesh squarely
with the values of libraries and librarians andthe IUB Libraries’ commitment to open access. An especially attractive aspect to theproject was the fact that it focused on a scholarly discipline in the humanities — one ofIndiana University’s (and the Libraries’)
academic strengths. If partnering with theSEP would help increase the acceptance ofand investment in digital resources and re-search by humanities scholars, all the better— the Libraries would be fulfilling one ofits traditional missions. More importantly, it
was a way for the Libraries to participate directly in the publishing process by helping
humanities researchers produce tools theywould actually find useful. On the practicalside, who could argue with a publisher whooffers a money-back guarantee? The Libraries would serve as the front door for SEPIA
on the Web, and its own financial contribution would help ensure that the NEH would
offer those matching funds. Jagodzinski andBobay took the idea to the then Dean of University Libraries, Suzanne Thorin, and she
readily agreed that this was a project the Indiana University Libraries could and should
support.
The move towards firm long term funding for the SEP does much more than guarantee open access for readers. It has alreadyfreed the SEP’s developers to start thinking
about how the project can contribute to digital humanities needs in general. Instead ofwriting grant proposals simply to cover basic operations, it has been possible to turn toresearch projects that will enhance the functionality and utility of the encyclopedia, andthat may have broader applications to otherdigital reference works.
Again, IU has placed itself firmly behind
this research with a $40,000 grant awarded
through its New Frontiers in the Arts andHumanities Program supported by the Lilly
Endowment. The project, titled “AutomaticMetacontent Management for Dynamic Reference Works,” seeks to develop tools andsoftware that can ensure that rich and accurate metadata is always available for the SEP.
The scale, complexity, and dynamic nature of the SEP provide unique opportunities
for digital humanities research. For instance,each time a new entry title is added to thedatabase, a new entry comes online, or new
research leads to an update of an existing entry the SEP’s metacontent must be modified
to remain current — metadata, cross-references, themes for navigation and archival relationships may change and must be updated
accordingly. To keep the SEP project economical, this metacontent management must
be automated to the greatest extent possible.
The goal under the IU grant is to build
tools for automatically maintaining a formal
ontology for the subject domain of philosophy. This will allow improvements in several areas, including better methods for crossreferencing entries and enhanced search andnavigation. Fortunately, the problem of getting philosophers to agree on how to represent the structure of their discipline can besidestepped to a large degree given the practical objectives at hand. The development ofeffective methods for automatically managing the SEP’s metacontent requires interdisciplinary collaboration between computerscientists, who understand the technologicalissues, and philosophers, who understand theneeds of humanities scholars and students.
The grant from IU is supporting two graduate students, one from philosophy and theother computer science, for the coming academic year; they, with Colin Allen, will be
pursuing additional opportunities for external funding in order to further develop thisline of research.
The Libraries have also reaped benefits
from the New Frontiers Program. In fall2005, the Libraries, in collaboration with
IU’s sister campus in Indianapolis, decided
that it was important to discuss the local implications of the draft report of the American Council of Learned Societies’ Commission on Cyberinfrastructure for
Humanities and Social Sciences12 and forfaculty to participate in this national dialogue.
The joint application by the Libraries wassuccessful, and funds will be used to host a
two-day seminar (with follow-up discussions)on “New Models of Scholarly Communica-tion: Defining the IU Perspective.” By bringing together campus opinion-makers, the Libraries hope to challenge faculty, to give themthe opportunity to think and about and articulate their needs in humanities computing, andto consider how computing can serve the very
specific research needs of historians, philosophers, art historians, students of literature, andother humanists at Indiana University.
The librarians and faculty of Indiana
University see the Stanford Encyclopedia ofPhilosophy and its supporting association,SEPIA, as part of the University’s larger
contribution to the transformation of scholarly communication. SEP and SEPIA returnthe funding and management of the productsof scholarship back to their rightful home in
the academy. By using technology appropriately and husbanding scarce financial resources wisely, scholars and librarians canensure that the work of scholars remains apublic good, freely available to readers
throughout the world.

Endnotes
1. Stanford Encyclopedia of Philosophy. http://plato.stanford.edu/. [accessed 16 June 2006].
2. SEPIA. http://www.libraries.iub.edu/index.php?pageId=4189. [accessed 16 June 2006].
3. Brancolini, Kris R. “Indiana University Digital Library Program.” Indiana Libraries 18:suppl.
1 (1999): 25-26.
4. “The Frank M. Hohenberger Photography Collection.” http://www.dlib.indiana.edu/collections/lilly/hohenberger/. [accessed 16 June 2006].
5. “The Hoagy Carmichael Collection, 1899-1981.” http://www.dlib.indiana.edu/collections/hoagy/.
[accessed 16 June 2006].
6. “U.S. Steel Gary Works Photograph Collection, 1906-1971.” http://www.dlib.indiana.edu/collections/steel/. [accessed 16 June 2006].
7. “Variations2: The Indiana University Digital Music Library Project.” http://variations2.indiana.edu/. [accessed 16 June 2006].
8. “Wright American Fiction, 1851-1875.” www.letrs.indiana.edu/web/w/wright2/. [accessed 16June 2006].
9. Film Literature Index. http://webapp1.dlib.indiana.edu/fli/index.jsp. [accessed 16 June 2006].
10. Letopis’ Zhurnal’nykh Statei. http://webapp1.dlib.indiana.edu/letopis/index.jsp?lang=en.
[accessed 16 June 2006].
11. Rhind-Tutt, Stephen. “What a Tangled Web We Weave: A Review of Pricing Models and theForces That Drive Them.” Against the Grain 10:1 (Feb. 1998): 24+.
12. “American Council of Learned Societies. Commission on Cyberinfrastructure for the Humanities & Social Sciences.” The Draft Report of the American Council of Learned Societies’
Commission on Cyberinfrastructure for the Humanities & Social Sciences. November 5, 2005.
[accessed 16 June 2006].