Principal Activities in Fiscal 2017

Development Cooperation andthe Role of JICS in ODA
Japan pursues development cooperation based on
the objective of contributing to the greatest extent
possible to the peace, stability and prosperity of
the international community. Through development cooperation, Japan assists in the development of developing countries, and undertakes
initiatives aimed at solving global-scale issues. The
creation of desirable international conditions andthe building of strong relationships between Japanand a diverse array of actors in the international
community will also further the interests of Japanese citizens.
Japan’s ODA policy, which utilizes public funds
allocated to development cooperation, is carriedout under the Development Cooperation Charter.
Policy is implemented based on the United Nations Sustainable Development Goals (SDGs), theJapanese government’s implementation guidelines, and priority objectives set in each fiscal year.

the Development Co
nce with ults and continues t operation Cha
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In ac tangible res steady execution ofo make proje rter,c
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JICS

Development Cooperation Charter:
Basic Policies and Priority Issues
Basic Policies

Priority Issues

1 Contributing to peace and prosperity
1 “Quality growth” and poverty eradication
through cooperation for non-militarythrough such growth
purposes
2 Sharing universal values and realizing a
2 Promoting human security
peaceful and secure society
3 Cooperation aimed at self-reliant devel- 3 Building a sustainable and resilient
opment through assistance for self-help international community through efforts
efforts as well as dialogue and collabo- to address global challenges
ration based on Japan’s experience andexpertise

For Developing
Countries

For the International
Community

Poverty eradication,
Solutions to such challenges
Peacebuilding,as poverty, conflicts,
Sustainableterrorism, environmental
economic growth,issues, infectiousThe
etc.
diseases, andSignificance of
suppression ofJapan’s ODA
human rights

For Japan
Stability in the international
environment, gaining the trust of
the international community,
raising Japan’s internationalpresence, stimulating Japan’s
economy, etc.

ODA may be divided into bilateral aid and multilateral aid, the latter of which is conducted throughfinancing and contributions provided to international agencies and organizations. Since its establishment in 1989 as a fair and neutral procurement
organization, JICS has provided a broad range ofservices related to the procurement procedures forgoods, equipment, and services necessary in theexecution of many types of ODA projects.

Bilateral Aid Project-related studies
 Procurement consulting
services Procurement agent services

Technical
Cooperation

 Studies related to technicalcooperation
 Dispatch of experts for technicalcooperation projects

Loan Aid(ODA Loan) Primary check for procurement-related documents
 Studies

Subscriptions andContributions toInternational Agencies
and Organizations

 Studies Project implementation

GrantsGovernment
Loans

Assistance throughInternational Agencies
and Organizations(Multilateral Aid)

Grant Aid

Development Cooperation and the Role of JICS in ODA

Japan International Cooperation System Annual Report 2018

ODA
(Official
Development
Assistance)

JICS’ sphere of involvement

3Principal Activities in Fiscal 2017

Special Feature

Region and Technology: The Two Mainstays of a New
Organizational Structure Designed to Further Strengthen
JICS’ High-Quality Service Provision
In June 2018, JICS overhauled its organizational structure. In the operational sphere, we established a country- andregion-based structure. In addition, we created the Technical Support Division centered on personnel that possess
technical expertise. For this special feature, Tomoko Ayukawa, a member of the newly created Technical Support Division,
writes about the type of procurement agent JICS is aiming to become under its new organizational structure.

Diverse Human Resources Support Our Procurement
Accomplishments in 122 Countries
Over a period of 25 years, JICS has built a record of accomplishments in thefield of procurement agent services in 122 countries worldwide. Throughthese operations, we have accumulated knowledge and data related toa broad range of products and their applications. As needs in the area ofinternational cooperation constantly change, we engage in ongoing
discussions while recognizing the importance of dialogue with recipient
countries, and work to deliver goods and services in line with those countries requests.
I believe that what underpins JICS’ foundations as a procurement agent is
the strength of its diverse human resources. People who have the language
skills required for communication with partner countries—in such languages as English, French, Spanish and Arabic—carry out a range of operations
using their skills as development cooperation professionals, such as Project
Cycle Management*1 (PCM). At the same time, on their own initiative, ourstaff build up an array of skills and knowledge useful in the provision of procurement agent services. The competencies acquired by individual employees are extremely diverse, including such procurement qualifications as CPP
and CIPS*2, and competencies in such areas as architecture, information
processing and construction machinery.
The people who work at JICS come from varied backgrounds, from new
graduates through to those with extensive prior experience in other industries. The people who work at JICS possess differing fortes, but they share
a common hope when applying themselves to their work—the desire toobtain the best possible outcome for Japan’s ODA. I believe that this is JICS’greatest strength. Furthermore, JICS’ human resource strengths are notlimited to Japan, but also encompass local staff employed in approximately
24 countries. In particular, local staff bolster JICS’ capabilities in conducting
dialogue with partner country government agencies and increase responsiveness in the execution of our operations.
*1 Project Cycle Management: A method for managing technical cooperation carried out by
the Japanese government*2 CPP: Certified Procurement Professional
CIPS: Chartered Institute of Procurement and Supply; procurement certification offered by
the United Nations Development Programme (UNDP)

Japan International Cooperation System Annual Report 2018

Striving for Higher Quality Service Provision by Utilizing
Accumulated Technology

4

One of the key points of the organizational reform carried out on thisoccasion is the move to an organizational structure based on countries
and regions. Accompanying changes in the mode of execution of grant
aid, including the ending of the facility construction-type Grant Aid forCommunity Empowerment scheme and the establishment of Grant Aid
Projects under Public–Private Partnerships (PPP), JICS’ organizational structure was overhauled from one based on equipment- and facility-relatedclassifications to a new structure in which regional divisions based on
countries and regions are the basic unit. In addition, JICS established theTechnical Support Division, which draws together personnel that possess
technical expertise. It is expected that the new organizational structure
will be effective in advancing the following activities: building strong relationships with the governments, foreign affairs ministries and embassies ofrecipient countries; efficient aid activities through integrated managementof projects within the countries and regions that each division is responsible
for; and high-quality procurement operations that have a sound technicalfoundation.
Special Feature

Previous Organizational Structure
Facilities

Equipment Anglophone Africa
 Francophone Africa
 Latin America andthe Caribbean, Oceania
 Asia Afghanistan, Pakistan
 Mekong Region

 Asia Anglophone Africa
 Francophone regions
 Spanish-speaking regions

New Organizational Structure
Execution of procurement agent services based on a country/regional structureSoutheast Asia,
Oceania, etc.

Indochina,
ThailandLatin America
and theMiddle East,
Caribbean,
Southwest Asia Eastern
Europe,Central Asia

AfricaTechnical Support Division (Integrated handling of technical operations)Tomoko Ayukawa

Technical Support Division,
Second Management Department

In procurement agent services, technical knowledge is becoming increasingly important. Against this backdrop, many of the personnel working in the Technical Support Division come from backgrounds spanningthe manufacturing sector, including electrical equipment, construction
machinery and information processing. For example, in recent years, inequipment related to disaster prevention—a category that is increasing involume—since specifications and functions must be adapted to suit therecipient country’s climate and geographical environment, custom-madegoods account for a large weighting within equipment procured. Hence,
preparation of the specification document included within the tender
documentation, as well as evaluation of the design drawings submitted bytenderers, requires an advanced level of technical knowledge. Furthermore,
to ensure that equipment supplied can be used by recipient countries overa long period, it is necessary to consider various technical aspects. These include whether the end users in the recipient country will be able to acquire
the competence required to utilize the equipment efficiently, and ease ofmaintenance. Through building up the experience of young staff members
based on a personnel rotation system that provides opportunities to work
alongside highly experienced, technically capable staff, we aim to develop
an organization in which all employees can approach their work with astrong technical grounding.
The Technical Support Division has the role of ensuring that the data held
by JICS—one of the organization’s key technical assets—is effectively leveraged across the entire organization to improve productivity and strengthen
our ability to formulate proposals. At present, we are developing a technicalspecification database, which will centrally manage the enormous amountof data accumulated in relation to equipment procured to date. Hence, we
aim to enhance the efficiency of JICS’ high-quality service provision.
Through the creation of the Technical Support Division, I hope that ourorganization will develop into one that is widely recognized for its strong
technical knowledge. “JICS understands technology. That’s why this international cooperation project has achieved tangible success.” This is the type of
stakeholder feedback I want JICS to strive for.

Special Feature

Japan International Cooperation System Annual Report 2018

Tonga: A large tent being used as a temporary classroom

 Leveraging Our Technical Capabilities to Execute Procurement
Catering to Local Needs
In recent years, there has been an increase in procurement agent projects in the fields of disasterprevention and disaster reconstruction, which
utilize the capabilities of Japanese companies inthese fields.
Under Japan’s Non-Project Grant
Aid for Provision of Japanese SME’s
Products, JICS acted as the procurement agent for an earthquake simulation vehicle for Peru—a country
that experiences a large number ofearthquakes. The vehicle was handed over to Peru at a ceremony held
Peru: Representatives of the governmentsof Peru and Japan in front of
in February 2018, and is expected tothe earthquake simulation vehicle
play a useful role in disaster prevention drills. In this project, JICS handled
the preparation of the specification document for the custom-made earthquake
simulation vehicle, which was built specifically to reproduce the characteristics ofearthquakes in Peru. JICS also carried out a pre-handover inspection.
At almost exactly the same time, Tonga suffered from severe damage caused by
Cyclone Gita. Under Japan’s Non-Project Grant Aid for Provision of Japanese Disaster
Reduction Equipment, JICS carried out procurement of large tents, electrical generators and chainsaws for Tonga.

5Principal Activities in Fiscal 2017

JICS’ Sphere of Involvement in ODA-Related Programs
JICS’ Procurement Agent Services: Contributing to Efforts That Address
Development Cooperation Priority Issues under Japan’s Grant Aid Programme
Procurement of Goods Procurement and Management of Construction

Realizing quality growth in developing
countries while contributing to economic
growth and the revitalization of local
regions in Japan

Procurement
Agent
Services

The Foundations for Economic Growth“Grant Aid for the Economic and Social
Development Programme”
Projects to assist recipient countries implementing economic and social development, including such programs on poverty reduction: JICS procures machinery for
public works projects and raw materials
that need to be procured from overseas. In
some cases, projects also contribute to theoverseas expansion of Japanese products.

As the procurement agent on behalfof the recipient governments, JICS provides procurement services—including
management of funds—and carries out
project management.

 Major Procurement Items

 Petroleum products, steel, etc.
 Products that also contribute tothe overseas expansion of Japanese
products

 Necessity of a Procurement Agent
To utilize funds—granted in accordancewith Japan’s ODA rules—appropriately
and expeditiously, a third-party organization that has a thorough knowledgeof relevant rules carries out procurement
procedures and manages the grant aid
funds.

 Accomplishments in Fiscal 2017
170 projects in 77 countries* Major Role

High-Quality Infrastructure Investment“Grant Aid Projects under
Public–Private Partnership”

 JICS determines tender conditions
by confirming the specifications formaterials, equipment, and facilities; thequantity of items; and delivery and construction conditions with the executing
agency of the recipient country.
 JICS selects suppliers and construction
companies through the tender process
and supervises the contract fulfillment
status of the contractors while managing the project’s funds.

Japan International Cooperation System Annual Report 2018

Procurement of Goods

6

 JICS determines the equipment specifications and delivery conditions
based on data related to the materials and equipment, and information
regarding the customs clearance
procedures as well as the systems toreceive and store imported goods inthe recipient country.
 To ensure that equipment is delivered in accordance with the contract,
JICS carries out checks before shipping and in the recipient country.

Development of an environment
for peace and stability of
the international community
Conflict and Development
Projects related to such areas asconflict prevention, peacebuilding
and the strengthening of maritime
security Major Procurement Items

 Equipment for the removal of landmines, equipment for road renovation, and installation of small-scalehydroelectric power generation
units and solar power generation
systems for the electrification of
local villages Accomplishments in Fiscal
2017
11 projects in six countries

Humanitarian Assistance“Emergency Grant Aid”

Public–Private Partnership (PPP) projects
created to utilize Japan’s advanced technologies and know-how to facilitate development of developing countries throughgrant aid for public works: The projects are
implemented comprehensively, including
construction work, and joint operationand maintenance service of facilities withJapanese enterprises’ participation.

Emergency Grant Aid projects forpost-disaster reconstruction, projects
for infectious disease prevention andcontrol, etc.

 Accomplishments in Fiscal 2017

 Accomplishments in Fiscal
2017

Two projects of execution managementin Myanmar to reduce non-revenue waterand in Cambodia to expand the watersupply system Major Procurement Items

 Equipment necessary to combat
an Ebola hemorrhagic fever Relief equipment for refugees

 Three projects in three countries* Includes ongoing projects under the sub-scheme name of Non-Project Grant Aid used until fiscal 2014, thegrant of vessels for maritime security, and the grant of disaster reduction equipment

Procurement and Management of Construction

 Based on the needs of the recipient
country, JICS together with a construction consultant determines thefacilities specifications and the construction conditions for the project.
 During the construction period, JICS
carries out project management.

Fetal monitor delivered at the ceremony(Photo provided by the Mongolian Ministry of Health)

JICS’ Sphere of Involvement in ODA-Related Programs

Next-generation vehicle handover ceremony(Bosnia and Herzegovina)

Principal Activities in Fiscal 2017

JICS’ Operations within
Japan’s Grant Aid
Programme other than
Procurement Agent Services

Grant Aid-Related Operations
Grant aid is a form of assistance whereby funds required for the procurement of goods,
equipment, and services are provided to developing countries without a repayment
obligation. Within Japan’s grant aid program, JICS’ main operations are procurement
agent services.

Addressing Global Challenges andPromoting Human Security

Healthcare/Water/Education
Projects to build schools andhealthcare centers: Such projects
have the objective of assisting
capacity development in communities facing threats to human lifeand secure livelihoods. With the
adoption of local specifications anddesigns, local enterprises and materials and equipment are proactively
utilized.

 Major Procurement Items

 Management of construction
projects, such as those for elementary and junior high schools,
and healthcare centers Accomplishments in Fiscal
2017
26 projects in 17 countries

Environment and Climate Change/
EnergyProjects that assist countries working to strengthen their measures toaddress the issue of climate change:
Such projects assist those countries
to formulate and implement policies and programs.

 Major Procurement Items

 Project execution management
for the procurement of materials
and equipment, and installationof facilities in such areas as forest
conservation and the introduction of clean energy generation
systems utilizing solar, geothermal and small-scale hydroelectricpower Accomplishments in Fiscal
2017
17 projects in 17 countries

Improvement of Food Shortages“Food Assistance”

Disaster Prevention

Food Assistance (KR) projects,
which provide support for purchasing staple grains and cereals
to countries grappling with foodshortages

Projects for disaster prevention incountries that are vulnerable tonatural disasters, and projects thatassist in post-disaster reconstruction

 Major Procurement Items

 Major Procurement Items

 Grains, such as rice, wheat andmaize Accomplishments in Fiscal
2017

37 projects in 18 African countries,
Nepal and Haiti

 Procurement of disaster prevention system equipment andproject execution managementof construction

 Accomplishments in Fiscal
2017

Cultural Grant Assistance:
Communicating the Appealof Japan to People around
the World

Procurement
Consulting
Service/
Cultural Grant Assistance
Surveys(CGA) has the objectivesof promoting culture andeducation. CGA is carried out vis-à-vis governmental and public agencies while Grant Assistance for Cultural Grassroots Projects are provided
to nongovernmental organizations (NGOs) andlocal public entities.
In fiscal 2017, JICS executed surveys and procurement related to seven projects.

Application
Screening

Collaboration with a Diverse
Range of Groups: Grant
Assistance for Japanese
NGO Projects

The Japanese Ministry ofForeign Affairs provides
grant assistance for economic and social development projects in developing countries conducted by Japanese NGOs
and other groups. In fiscal 2017, JICS provided
support in screening of application
documentation.

Feasibility Studies
JICS conducts studies andanalyses for the proposalof optimal conditions withregard to facility construction and the procurementof equipment and materials required on projects, which become thebasic documentation for the adoption of grant
aid projects implemented by JICA. In fiscal 2017,
JICS collaborated with consultants to engage infeasibility studies on four projects.

StudiesFour projects in four countries

Studies conducted on a project to enhance landmine
removal efforts (Cambodia)

Training on the operation and maintenance of windgauges procured through Japanese SMEs Non-Project
Grant Aid (Philippines)

JICS’ Sphere of Involvement in ODA-Related Programs

Japan International Cooperation System Annual Report 2018

Students leave school by boat from the second floor ofa new school building equipped with a flood control
structure (Myanmar)

7

Principal Activities in Fiscal 2017

JICS’ Involvement in Programs other than Grant Aid

Technical
CooperationRelated
Operations

Loan
Aid-Related
Operations

 Procurement Operational Support
 Assessment/Monitoring Preliminary Survey

 Primary Checks of ProcurementRelated Documents
 Studies to Facilitate the Smooth
Implementation of Loan Aid Projects
 Ex-Post Procurement Audits

Technical Cooperation is a framework
for assisting developing countries toenhance issue-resolution capabilities andraise their ownership of the development
process. To achieve these goals, JICA playsa central role in Japan’s programs—for
example, through the dispatch of experts, supply of necessary equipment,
and implementation of human resource
training in Japan. Such programs support
recipient countries in their efforts to nurture human resources and research anddevelopment capabilities.

 Major Operations

Japan International Cooperation System Annual Report 2018

 Procurement operational support
 Post-project assessments and monitoring studies
 Facility, equipment and materials planning study

8

Multilateral
Aid-Related
Operations
 Procurement Services
 Contract Management Support
Services

Loan Aid (ODA Loans) involves the loan ofdevelopment funds to developing countries under such concessionary conditions as long repayment periods and low
interest rates. This mode of aid aims tonurture ownership of the development
process within the borrower country bypromoting the efficient use of loan funds
and appropriate execution of projects.

 Major Operations

 Primary checks of procurement-related
documents prepared by the borrower
countries (in fiscal 2017, JICS conducted such checks in 528 cases on
documents submitted by Anglophone,Francophone and Hispanophone country governments)
 Ex-post procurement audits/Ex-post
project assessment
 Studies to facilitate the smooth implementation of Loan Aid projects

Procurement operational support (tender)(Saint Christopher and Nevis)

Promoting the formation and implementation of
ODA Loans (India)

Multilateral Aid enables Japan to contribute indirectly to the development ofdeveloping countries through subscriptions and contributions to development
aid institutions that are part of the United
Nations, and multinational developmentbanks, such as the World Bank.

 Major Operations

 Procurement services for projects thatutilize a portion of the Japan–ASEAN
Integration Fund (JAIF), which was established by the Japanese government
to support ASEAN integration
 Contract management support services for projects carried out by theUnited Nations Development Programme (UNDP) Major Procurement Items

 Disaster reduction equipment, communication equipment, maintenanceof customs facilities, and development
of disaster prevention and navigation
systems

Annual meeting in South Korea on avian influenza
countermeasures

JICS’ Initiatives for Developing New Business

JICS’ Own Initiatives

J-Partner
Overseas Business Development Support Activity

 JICS NGO Support Activities
Providing financial support to small andmedium-sized Japanese NPOs and NGOs

JICS, as a partner, supports Japanese private-sector enterprises in their overseas
business development activities with their excellent technologies, products,
and know-how.
 Joint planning of in-country studies
 Joint preparation and implementation of business plans Equity participation by JICS and collaborative management of the joint
venture company

JICS’ Sphere of Involvement in ODA-Related Programs

 Medical Lectures for Travelers
Open lectures regarding tropical infectious diseases and methods for their prevention(Five times per year)Principal Activities in Fiscal 2017

JICS’ Major Activities in Fiscal 2017
nt
Gra

Aid

Economic and Social
Development Programme
Procurement of Disaster-Reduction
and Recovery Equipment for theRepublic of Suriname

Project Overview
 Promoting Hurricane Countermeasures Acrossthe Caribbean Community (CARICOM*) and Suriname

Counterpart of Agent Agreement:
Suriname National Coordination Center for
Disaster Management (NCCR)
Grant Amount: ¥200 million
Exchange of Notes (Bilateral Agreements): January 30, 2018

Masahiro
OshimaCountry AssistanceDivision 5,
Second Management
Department

Since fiscal 2015, JICS has procured Japanese-made disaster-reduction
equipment through the Economic and Social Development Programme
for several areas affected by natural disasters in 12 of the Caribbean island
nations participating in the CARICOM. In fiscal 2017, the Economic andSocial Development Programme (disaster-reduction equipment) was
launched in the Republic of Suriname.

JICS’ Initiatives
 Massive Hurricane Damage Increases Need for DisasterReduction and Recovery Equipment in Caribbean Nations
and Reputation of Japanese-Made Equipment
Almost every year, Caribbean nations suffer the effects of hurricanes, making the restoration of damaged infrastructure and societal foundations
an urgent issue. Specifically, the hurricanes (Maria and Irma) that struck
the Caribbean Sea in 2017 caused tremendous damage in the Commonwealth of Dominica, Antigua and Barbuda and other nations. In responseto this damage, there are rising needs for disaster-reduction and recovery
equipment, including command vehicles giving instructions on the frontline of restoration activities, trucks and heavy machinery at reconstruction
sites, disaster prevention warehouses for storing reconstruction equipment used in emergency situations, tents for victims and other equipment
meeting an increasingly diverse range of needs. Through the Caribbean
Disaster Emergency Management Agency (CDEMA) set up to assist recovery in the region, CARICOM nations share the strong reputation and information regarding Japanese-made disaster-reduction and recovery equipment delivered under the Economic and Social Development Programme.

Concluding the Agent Agreement with
the NCCR (Suriname)

The wide Suriname River JICS’ First-Ever Equipment Procurement for Suriname* Caribbean Community (CARICOM): Comprising 14 nations and one region, CARICOM isaimed at regional economic integration, the coordination of foreign policies among member nations, shared service business implementation and cooperation on social, cultural andtechnological developments.

In front of the disaster prevention warehouseprocured for Barbados

Command vehicle procured for Saint Lucia

JICS’ Major Activities in Fiscal 2017

Japan International Cooperation System Annual Report 2018

Suriname is located on the northeastern coast of South America, one of
the three countries comprising the Guianas region. Suriname became
independent from the Netherlands in 1975. The Japanese government
has provided grant aid to Suriname for the first time in years, a country
unique in South America as its official language is Dutch. The capital
city of Paramaribo, which faces the Atlantic Ocean, is ideally located for
trading activities due to waterway development, but when heavy rains
fall roads are flooded in a matter of seconds. This area is also plagued byearthquakes, tsunami and other disasters. To protect citizens from thesedisasters, the Suriname National Coordination Center for Disaster Management (NCCR) requested the Japanese government to provide equipment
constituting the core of their disaster prevention planning. At present,
JICS is leveraging its procurement experience in the CARICOM region to
conduct equipment inspections in a limited timeframe and move forwardwith procedures aimed at the more efficient and rapid procurement ofdisaster-reduction and recovery equipment. We expect that the reputation of Japanese-made equipment will also spread in Suriname.

9Principal Activities in Fiscal 2017er
Und rshiptceejPro e Partndi
The Project for Reduction of
nt A vat
Gra lic–Pri
Non-Revenue Water in Yangon City,
Pub

Myanmar

Project Overview
 Public–Private Partnership Method Grant Aid Supporting theOverseas Export of Prominent Japanese Infrastructure Technologies and Management Skills in Long-Term Operationand Maintenance of Facilities

Counterpart of Agent Agreement: Yangon
City Development Committee
Grant Amount: ¥2.106 billion
Exchange of Notes (Bilateral Agreements): March 19, 2015

Shinji Hosoya

First Project Management Division,
Third Management
Department

The project introduces Japanese water supply technologies with the aimof reducing clean water leakage (non-revenue water) rates in Mayangone Township in Yangon City. Having completed one-year surveys anddetailed designs in the township, the construction including water pipe
replacement and other facilities installation was launched by Japan Consortium LLC in December 2017 for another five years.

JICS’ Initiatives
 Introduction of New Method for Selection of Contractor andActive Engagement Toward Expansion of Target Sector
Based on its many years of experience as a procurement agent, JICS captured the local needs in Myanmar through field surveys while confirming
the technologies and services available for the project among Japaneseservice providers. This enabled JICS to establish the project quality requirements and other bidding conditions in selecting a service provider.
Furthermore, a comprehensive evaluation method was introduced as ameans for evaluating bidders, leading to the accumulation of new procurement know-how, which is distinctive in Public–Private Partnershipmethod grant aid. This know-how was effectively leveraged in a subsequent project for expansion of water supply in Kampong Thom, Cambodia. Going forward, JICS intends to expand our engagement beyond
water supply projects to other sectors such as waste treatment and airport
operation.

Japan International Cooperation System Annual Report 2018

 Ensuring the Timely Selection of Service Providers
and Launch of Construction in Light of Urban Development
Speed
In response to the rapid urban development in Yangon City, it was necessary for this project that we select a service provider promptly and start
construction as soon as possible. In addition to advance preparations
made by the JICS Myanmar Project Office, JICS maintained close communication with the Yangon City Development Committee (hereinafter,“YCDC”), an executing agency. In producing the practical strategy, JICS
hired advisory consultants with a strong specialization in PPP/PFI*, waterleakage countermeasures and legal affairs. The team has successfully
accelerated the procurement process up to the selection of a service
provider responsible for design, construction work and joint operation andmaintenance service through a series of intensive discussions with YCDC
stakeholders. This realized the first construction launch in a Public–Private
Partnership method grant aid.

Kosuke Tomoshige

Asako KimuraFirst Project Management Division,
Third Management Department

Quarterly joint meeting with YCDC
and Japan Consortium LLC
Note: Private Finance Initiative (PFI): A new
method utilizing private funds, management
and technological capabilities to construct,
maintain and operate public facilities and otherservices (from the Cabinet Office website).

Initiatives by Japanese Service Providers
In order to establish a construction plan as well as operation and maintenance strategy, the Japanese service provider and YCDC representatives
visited each household with water supply in Mayangone Township one
by one through the field survey under the conditions where the proper
water pipe diagrams and related data were not well available. At present,
Japanese engineers are engaged in construction works aimed at renewing
water pipes and restructuring water pipe networks. Steady implementation of construction has gradually contributed to lowering of the non-revenue water rate tremendously in the target area in a constant manner aswell as to gradual advancement of the overseas expansion of prominent
Japanese water supply technologies for future development.

10 JICS’ Major Activities in Fiscal 2017

Excavating a roadto lay water pipes

Signs announcing
excavation workPrincipal Activities in Fiscal 2017

s

n
Loa
A
D
O

Primary Check of Procurement-Related Counterpart of Contract: Japan InternaDocuments under Japanese ODA Loan tional Cooperation Agency (JICA)
Miki Sato
Projects in Fiscal 2017–2019 (Lots A, B, C)
Second Project

Project Overview

Management Division,
Third Management
Department

 Supporting Proper Procurement for Projects under Japanese
ODA Loans through the Check of Procurement-Related
Documents based on Accumulated Expertise
Since fiscal 2004, JICS has been engaged in primary checks, which is
confirmation of basic compliance, of procurement-related documents
prepared by borrowing governments for Japanese ODA Loan Projects toensure that these documents are consistent with the guidelines for procurement under Japanese ODA Loans and standard bidding documents
prepared by JICA. From fiscal 2017, JICS has been responsible for primary
checks for projects worldwide.

JICS’ Initiatives
 A Capable Team Consisting of JICS Staff Familiar with Projects under Japanese ODA Loans and Public Procurement
Procedures and Highly Proficient in English, French, andSpanishIn order to carry out primary checks reliably and expeditiously, we arerequested to be not only familiar with the guidelines for procurement under Japanese ODA Loansand standard bidding documents but also possess
extensive knowledge regard to public procurement.
Having been selected to conduct primary checks
throughout the world as a result of proposal-based
competitive tender, the primary check team iscomposed of staff with considerable experience inpublic procurement and who are highly proficient inlanguages. Although the assignment of staff is basedon the language of the documents, developmentof human capacities is ensured through sharing of
knowledge acquired by working as a team. In fiscal
2017, JICS conducted 528 primary checks. While
staff tackle each project individually, in the event ofa potential issue, workshops are held for discussions and sharing of eachother’s views. JICS is well prepared to respond at all times, including thebusiest season because of effective teamwork.

Primary check team members

 Responding Swiftly and Effectively to the Increasing Number of Projects Implemented under Japanese ODA Loansthrough Improvement of Efficiency and Utilization of Tools
Japan International Cooperation System Annual Report 2018

The number of Japanese ODA Loan Projects are on the increase throughout the world. It is necessary for JICS to complete
primary checks within a period of three to sevendays, depending of the stage of the project and typeof documents, such as prequalification documents,
bidding documents, evaluation results and contracts. In an effort to conduct accurate and thoroughprimary checks within the limited period, a database,where past samples are accumulated, is utilized
and shared within the teams. This database enables
efficient primary check and contributes to consistent
check results. The knowledge gained through theprimary checks of numerous procurement-related
documents for projects under Japanese ODA Loans
is applied in facilitation services for supporting theconsultant selection procedure in the Project ofWorkshops provide opportunities to share information
Promoting the Formation and Implementation ofJapanese ODA Loans in South Asia.

JICS’ Major Activities in Fiscal 2017 11

Principal Activities in Fiscal 2017

Ongoing Operational Domain Expansion
Building on achievements and experience accumulated through international collaborative projects up to now, JICS
aims to expand its operational domain within SATREPS* joint research program-related projects and JICS’ unique
J-Partner service.

SATREPS Joint Research Program
Operational Domain Expansion through Public–Private Initiatives
on Collaborative Development Projects
 JICS Supports Japanese Research Institution within SATREPS
Program-Related ProjectIn the Kingdom of Bhutan, where earthquakes are frequent, the Project for
Evaluation and Mitigation of Seismic Risk for Composite Masonry Buildings in
Bhutan is in progress within the SATREPS program since fiscal 2016. This projectis conducted by a research team that includes Bhutan’s Ministry of Home andCultural Affairs and Japan’s Nagoya City University School of Design and Architecture and is aimed at analyzing and improving the aseismic protection of traditional Bhutanese architecture. At the request of Nagoya City University, JICS
provided procurement support services for contracting a Bhutanese company
for the construction of facilities used for earthquake-related experiments.

 Leveraging Know-How Accumulated through Grant Aid Projects
for Community Empowerment for More than 10 Years
Construction projects require the creation of blueprints and technical specifications. To select qualified contractors, prevent trouble during constructionand ensure smooth progress, it is necessary to fully understand local businesspractices and reflect a variety of assumed risks in the drafting of tender documents and contracts. On
this project, two JICS employees with experience infacility construction project
management in Bhutan orin countries throughout theworld with local construction companies leveraged
their experience to quickly
complete a series of operations, from local market
surveys to tender execution
and contract negotiations.
Testing the strength of test pieces used
for traditional construction methods

Yuki Suyama

Country AssistanceDivision 6,
Second Management
Department* Science and Technology Research Partnership for
Sustainable Development (SATREPS): An international
science and technology collaboration program addressing global issues. Research programs are conducted byresearch teams in developing countries for three to five
years, led jointly by the Japan Science and Technology
Agency (JST), the Japan Agency for Medical Researchand Development (AMED), and the Japan International
Cooperation Agency (JICA).

House built using traditional Bhutaneseconstruction methods“J-Partner” Overseas Business Development Support
Services for Japanese Corporations

Japan International Cooperation System Annual Report 2018

 Assisting with Problem Solving in Developing Countries andBusiness Development for Japanese Corporations
Launched in March 2017, “J-Partner” supports Japanese enterprises willing to
respond to call for proposals such as JICA feasibility surveys/verification surveys
with the private sector for disseminating Japanese technology and JETRO
feasibility studies. In fiscal 2017, JICS participated in surveys conducted in Peru,
Mexico, Viet Nam and the Philippines aimed at matching up Japanese enterprise business development with local needs, assisting with preparation ofsurvey planning and expansion of sales channels and production bases, collection of information for the establishment of overseas subsidiaries and formulation of business plans. JICS strives daily to support the challenge of Japanese
corporations aspiring to establish and develop local businesses with the aim ofsustainably solving problems using their excellent products and technologies.

Rumiko Takagi
New Business
Development Office Business Development Support and Business Participation
Using Connections with Partner Countries
With experience gathered from a wide variety of ODA projects in more than150 countries, JICS is good at building favorable relationships with local partners and understanding precise needs. JICS can propose to private enterprises
approaches that emphasize the creation of trusting relationships with partnercountry governments and also aims to participate in project management as
a collaborative partner.

12 JICS’ Major Activities in Fiscal 2017

Gathering information on insurance programswith regard to prosthetic limbs at Philippine Health
Insurance Corporation (left, Mr. Kato,JICS New Business Development Office)