Campus Guest Policy
Overview:
UWC ISAK Japan is a private independent boarding school. As such, its buildings andgrounds are generally not open to the public.
Members of the public can be granted access to the campus as personal guests of staff
and faculty or for school events that are deemed open to the public.
When on campus, such visitors have the status of guests, and are subject to all school
policies as detailed below and visitor guidelines and to all requirements that the schoolin its discretion may impose on campus visitors. Campus access is limited to approved
visits only, and other rooms or locations on campus are not open to the public. Visitors
may not have any contact with students without advance approval from ISAK orsolicit them in any way at any time.
The school is responsible for protecting the privacy of its students. UWC ISAK Japan
does not allow photography of its students, buildings, or premises except by membersof the UWC ISAK community (students, faculty, staff, and parents of ISAK whenapproved) or by those persons hired by the school to do photography.
The school reserves the right to revoke the guest privileges of any visitors who fail tocomply with school policies, as well as those visitors who fail to cooperate with school
personnel or who object to the directives of school personnel.
The school reserves the right to review and change its policies as needed.
Protocols and Procedures:
Prior to arrival, UWC ISAK staff and faculty must notify the HR team to request guest/sto campus stating the purpose of the visit and including the arrival date, time, and lengthof visit. Approval will be sent via email to the requester. Any staff or faculty hosting aguest overnight in their personal housing on campus must also notify
safeguarding@uwcisak.jp with the above information, preferably at least 3 days inadvance.
Upon arrival at the school, guests must report directly to the KAC to sign in and retrieve
their visitor identification badge - the badge must remain visible throughout their visit. Allvisitors to the UWC ISAK campus are asked to bring formal identification with them atthe time of their visit. Visitors will then be escorted to their point of contact OR their pointof contact will be asked to come to the KAC to receive their guest. The contact will thenbe responsible for them while they are on site.
When departing the school, UWC ISAK staff/faculty must escort their guest/s to signout at the KAC. In the case that this is not possible they must be escorted off campus
and notify the HR office via email.
Unknown/Uninvited Visitors:
Any visitor who is not wearing an identity badge or being escorted by a UWC ISAK staff
or faculty member should be asked politely who they are and their business on campus.
If an approved guest, they should then be escorted to the KAC to sign in, be issued anidentity badge, and connected with their point of contact.
In the event that the visitor refuses to comply, they should be asked to leave thecampus immediately and the Head of School and a Deputy Head of School should benotified promptly using the ISAK Emergency system.

Visitor Guidelines
Welcome to UWC ISAK Japan where Safeguarding and pastoral care is theresponsibility of all community members.
We require all visitors to report any concerns.
● Please display your visitor’s badge prominently at all times.
● Please ask for permission from UWC ISAK Japan before taking any photos or videos; noimages of students may be shared in any online social media and any images ofstudents must be deleted after the permitted purpose is complete.

● Your host will show you the toilets designated for adults.
● Please do not take personal information from any student nor give personal
information to any student including contact details or social media profile.
Unless authorised by a member of staff/faculty.
● Visitors must not be alone with an individual student.
● Visitors are expected to respect students' personal space.
● Visitors are free to verbally greet or talk with students outside of their classes.

Smoking
UWC ISAK Japan operates a strict no smoking policy and this includes the grounds, aswell as the buildings.
Fire alarm
Familiarise yourself with the emergency evacuation signage displayed throughout thecampus, a copy of which is available on request; in the event of an alarm, please follow
the instructions from your host and signs to the nearest exit.
ContactsIf you have any concerns or require assistance while on campus, please approach yourhost or any UWC ISAK Japan staff member.

Specific advice for recent alumni
Recent alumni working at UWC ISAK Japan are usually closer in age to the students
than regular staff/faculty and as such may have a more casual relationship withstudents which can be a useful bridge and a welcome addition to the range of student
support networks at the School. At the same time, this can create difficulties for themin terms of managing a professional relationship. In order not only to safeguard
students, but also to prevent recent alum putting themselves into situations which canbe misconstrued, recent alums should:● Be aware of cultural differences in their interactions.
● Not socialise with students in student rooms and limit their interaction tocommunal areas.
● While recent alums normally are of legal age and therefore can legally
drink alcohol, like all UWC ISAK Japan staff/faculty, they should never doso with students.
● Not befriend students on social media whilst at the School. Once they havefinished their internship they may do so.
● Be fully conversant with the Student Community Agreements. A
consequence of this is that they should cooperate with the School in
implementing it and be ready to challenge inappropriate student behaviour.
● Whether staying on or off campus, recent alum should never have students
visiting them in their rooms individually● Not give students lifts in their vehicle or get a taxi with an individual student
alone. Like for all other staff/faculty, in an emergency situation this may notapply.
● Respect the confidentiality of any professional meeting or discussion sothat they are treated as staff/faculty and can engage with staff/faculty
professionally. Breaking confidentiality may cause a disciplinary procedureand could cause the termination of the internship.
● Should not indulge in horseplay or any game which could be construed assexual contact.
● Be cognisant with this Policy and report to the House Mentors any
concerns they may have about the wellbeing or behaviour of any student/s.
In case of serious concerns, they should report to the DSL/DDSL
immediately.
● We strongly caution alums not to have sexual or romantic relations withfaculty/staff members as this could be deemed a dismissible offence forboth parties.