Reference Materials

FY2009 Business Report

Item

Description

Actual Figures in Actual Figures in
FY2008FY2009I. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of Grant Aid Programs, Technical Cooperation Programs and Loan Programs
10
12/13
27/14
1
1
1
12
0/12
17/46
3/13
4/2
0
1/3
10/11
22/1
37

1/1
1
0/1 person
2

FY2009 Business Report

I-1. Grant Aid(1) Study for grant assistance for the food security project Study for grant assistance for the food security project for underprivileged 18
for underprivileged farmers
farmers (new)(2) P rocurement management for grant assistance for the Procurement management for grant assistance for the food security project 12/13
food security project for underprivileged farmers
for underprivileged farmers (new/continuing)(3) Procurement management for grant assistance for the Procurement management for grant assistance for the food aid project
10/13
food aid project(new/continuing)—(4) Study for grass root cultural grant aid
Analysis of project applications for grass root cultural grant aid, etc. (new)(5) Study for cultural grant aid
Preliminary study for cultural grant aid (new)1—(6) Follow-up study for cultural grant aid
Follow-up study for cultural grant aid, etc. (new)—(7) Expediting implementation of cultural grant aid
Procurement management (new)Tender assistance work (new/continuing)
12/5(8) Procurement management for non-project grant aid Procurement management for non-project grant aid (new/continuing)
15/47(9) Procurement management for emergency grant aid Procurement management for emergency grant aid (new/continuing)
0/18(10) Procurement management for grant aid for conflict Procurement management for grant aid for conflict prevention and
1/1
prevention and peacebuilding
peacebuilding (new/continuing)(11) Study for grant assistance for Japanese NGO projects Study for grant assistance for Japanese NGO projects0(12) Procurement management for grant aid for disaster Procurement management for grant aid for disaster prevention and recon- 1/3
prevention and reconstruction
struction (new/continuing)(13) Procurement management for grant aid for commu- Procurement management for grant aid for community empowerment
6/5
nity empowerment(new/continuing)(14) Procurement management for program grant aid for Procurement management for program grant aid for environment and
1/0
environment and climate change
climate change (new/continuing)
Preliminary study (grant aid for disaster prevention and reconstruction, grant(15) Preliminary study for grant aid
aid for community empowerment, program grant aid for environment and 25
climate change projects) (new)I-2. Technical Cooperation(1) Support for procurement in Japan/Support for local
Support for equipment procurement in Japan/Support for local procure1/1
procurement
ment (new/continuing)(2) Special support for medical care
Special support for medical care, study for planning of project equipment 1(3) Dispatch of experts
Dispatch of experts (new/continuing)
0/3 persons
I-3. Loan Programs(1) Check of procurement-related documents on loan
Check of procurement-related documents, seminars on yen loan operations 2
projects(new)(2) Study on loan projects
Study on loan projects (continuing)
1(3) Support to loan projects
Study for revision of procurement related documents on loan project (new) —1
1

II. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of International Cooperation Programs Carried
Out by International Agencies and Organizations, Foreign Governments and Other Organizations Engaged in International Cooperation
Programs of international agencies and organizations, etc. Programs of international agencies and organizations, etc. (new/continuing) 3/4

III. Follow-up and After-care Activities
Operation of a medical information center

Technical Information Center for Medical Equipment (new)

1/5

1

1

IV. Research and Studies on Methods to Efficiently Implement International Cooperation

IV-1. Research and Studies on Grant Aid(1) Estimate of operating costs and appraisal of design of Estimate of operating costs and appraisal of design (new)grant aid projects(2) Basic studies on grant aid projects
Basic studies on grant aid projects (new/continuing)
Support to construction of cost estimation database for grant aid projects(3) Compilation of information on grant aid(new/continuing)
IV-2. Other Research and Studies(1) Research and studies for giving JICS a stronger
Research and studies for giving JICS a stronger foundation
foundation

V. Education and Support Promoting International Cooperation
Public relations activities

Updating of the website as needed
Publication of JICS REPORT
Publication of Annual Report
Publication of articles in information magazines concerning international
cooperation
Participation in international cooperation festivals

2
1/1

0/1

1/1

0

1

as needed
as needed
3 times
3 times
Japanese and Japanese andEnglish editions English editions
as needed

as needed

3 timesPublication of 20th anniversary report—Creation of DVD on introduction of JICS’ work—

3 times
Japanese
edition
1 (200 pieces)

11 NGOs

11 NGOs

VI. Other Activities Necessary to Achieve the Purposes of the Foundation
Support for non-governmental organizations
Equipment procurement by the subsidy system for
projects to promote oil refining technology and othermeasures in oil-producing countries2
3/0

Support for non-governmental organizations

The Machinery and Equipment Project for Saudi Japanese Automobile High 1
Institute. (new)Japan International Cooperation System Annual Report 2009245

Reference Materials

FY2009 Statement of Revenues and Expenditures
April 1, 2009–March 31, 2010

(Unit : yen)

Item

BudgetActualVariance

3,790,110
3,790,110

3,853,137
3,853,137(63,027)(63,027)2) Revenues from business activities   Revenues from grant aid programs   Revenues from technical cooperation programs   Revenues from loan programs   Revenues from study and research on grant aid programs   Revenues from programs with international agencies and organizations, etc.
   Revenues from other commissioned projects  Miscellaneous revenues

3,674,871,420
2,925,918,529
182,037,836
116,891,000
268,673,872
177,655,916
1,867,536
1,826,731

3,633,585,778
2,852,420,108
212,570,493
117,478,000
267,684,000
179,661,654
1,867,536
1,903,987

41,285,642
73,498,421(30,532,657)(587,000)
989,872(2,005,738)
0(77,256)3) Revenues from subsidies, etc.
   Revenues from national subsidies, etc.
Total revenues from business activities (A)264,975,531
264,975,531
3,943,637,061

206,628,800
206,628,800
3,844,067,715

58,346,731
58,346,731
99,569,346

2. Expenditures for business activities
1) Operating expenses   Expenses for grant aid programs   Expenses for technical cooperation programs   Expenses for loan programs   Expenses for study and research on grant aid programs   Expenses for programs with international agencies and organizations, etc.
   Expenses for other commissioned projects   Public relations and other operating expenses   Expenses for support for non-governmental organizations   Expenses for information infrastructure improvement   Personnel expenses for business departments   Common operating expenses

3,063,669,269
1,192,013,821
45,294,967
34,274,640
3,215,776
24,402,557
228,516,212
28,586,179
11,215,963
152,261,480
1,284,199,083
59,688,591

2,942,483,884
1,105,058,973
43,530,004
34,311,273
3,348,921
24,290,186
188,383,238
23,665,463
11,331,309
150,415,897
1,302,833,540
55,315,080

121,185,385
86,954,848
1,764,963(36,633)(133,145)
112,371
40,132,974
4,920,716(115,346)
1,845,583(18,634,457)
4,373,511

2) Administrative expenses  Personnel expenses   General administrative expenses
Total expenditures for business activities (B)   Excess of revenues over expenditures for business activities (C) = (A) - (B)620,214,189
247,437,810
372,776,379
3,683,883,458
259,753,603

610,808,580
237,526,517
373,282,063
3,553,292,464
290,775,251

9,405,609
9,911,293(505,684)
130,590,994(31,021,648)

1. Revenues from investing activities
1) Revenues from liquidating the endowment
2) Revenues from liquidating specific assets
3) Revenues from sales of fixed assets
4) Refund of deposit and security moneys
5) Refund of prepaid pension expenses
Total revenues from investing activities (D)119,616,000
212,544,032
4,000,000
48,0007,755,682
343,963,714

119,616,000
212,544,032
34,03907,755,682
339,949,753

003,965,961
48,00004,013,961

2. Expenditures for investing activities
1) Expenditures for acquisition of the endowment
2) Expenditures for specific assets
3) Expenditures for acquisition of fixed assets
4) Expenditures for acquisition of investment securities
5) Expenditures for deposit and security moneys
Total expenditures for investing activities (E)   Excess of revenues over expenditures for investing activities (F) = (D) - (E)120,000,000
170,907,443
232,619,009
4,753,000
64,477,836
592,757,288(248,793,574)

119,616,000
178,674,398
230,272,463
5,137,000
64,828,147
598,528,008(258,578,255)

384,000(7,766,955)
2,346,546(384,000)(350,311)(5,770,720)
9,784,681   Excess of revenues over expenditures for the year (G) = (C) + (F)   Excess of revenues over expenditures brought forward (H)   Excess of revenues over expenditures carried forward (G) + (H)10,960,029
318,518,453
329,478,482

32,196,996
318,518,453
350,715,449(21,236,967)
0(21,236,967)

I Revenues and Expenditures on Business Activities

FY2009 Statement of Revenues and Expenditures

1. Revenues from business activities
1) Revenues from the management of the endowment   Revenues from the interest on the endowment

II Revenues and Expenditures on Investing Activities

46

Japan International Cooperation System Annual Report 2009

Reference Materials

FY2009 Balance Sheet
March 31, 2010

(Unit : yen)

Item

FY2009FY2008

Variance

48,889,209
682,225,343
25,038,299
26,59052,416,161
808,595,602

159,171,849
625,952,396
12,726,001
1,482,980
39,827,586
839,160,812(110,282,640)
56,272,947
12,312,298(1,456,390)
12,588,575(30,565,210)

137,000,000
250,000,000
387,000,000

236,616,000
150,384,000
387,000,000(99,616,000)
99,616,000
0

119,823,000
25,880,000
10,000,000
6,000,000
12,000,000
78,717,858
6,205,875
258,626,733

150,000,000
55,000,000
10,000,000
05,000,000
67,596,992
4,899,375
292,496,367(30,177,000)(29,120,000)
06,000,000
7,000,000
11,120,866
1,306,500(33,869,634)

19,872,899
85,498,023
53,733,796
126,777,250
158,966,118
9,208,619
3,069,983
4,730,007
461,856,695
1,107,483,428
1,916,079,030

22,988,275
8,684,737
3,853,300
79,899,163
94,137,971
6,308,741
7,755,682
0
223,627,869
903,124,236
1,742,285,048(3,115,376)
76,813,286
49,880,496
46,878,087
64,828,147
2,899,878(4,685,699)
4,730,007
238,228,826
204,359,192
173,793,982

1. Current liabilities  Accrued payments   Allowance for business losses   Allowance for bonus  Deposit received  Short-term borrowings
Total current liabilities

308,649,182
73,714,040
78,717,858
10,513,113
60,000,000
531,594,193

93,598,348
0
67,596,992
9,447,019
350,000,000
520,642,359

215,050,834
73,714,040
11,120,866
1,066,094(290,000,000)
10,951,834

2. Fixed liabilities   Reserve for executive officers’ retirement benefits
Total fixed liabilities
Total liabilities 2)

6,205,875
6,205,875
537,800,068

4,899,375
4,899,375
525,541,734

1,306,500
1,306,500
12,258,334

372,000,000
372,000,000[372,000,000]
1,006,278,962[15,000,000][173,703,000]
1,378,278,962
1,916,079,030

372,000,000
372,000,000[372,000,000]
844,743,314[15,000,000][220,000,000]
1,216,743,314
1,742,285,048

00[0]
161,535,648[0][(46,297,000)]
161,535,648
173,793,982

I Assets
1. Current assets  Cash equivalents  Accrued revenues  Prepaid expenses  Advances paid  Suspense payments
Total current assets

FY2009 Balance Sheet

2. Fixed assets(1) Endowment   Endowment in installment deposits   Endowment in investment securities
Total endowment(2) Specific assets   Accumulated assets for system development   Accumulated assets for move of office   Accumulated assets for support to non-governmental organizations   Accumulated assets for project support program   Accumulated assets for formulation of projects and development of programs   Assets for bonus allowance   Assets reserved for executive officers’ retirement benefits
Total specific assets(3) Other fixed assets   Vehicles and other transportation devices   Equipment attached to building   Appliances and fixtures  Software   Deposit and security moneys   Long-term prepaid expenses   Prepaid pension expenses  Investment securities
Total other fixed assets
Total fixed assets
Total assets 1)

II Liabilities

III Net Assets
1. Designated net assets   Contributions and subscriptions
Total designated net assets   [Amount of allotment to the endowment]
2. General net assets   [Amount of allotment to the endowment]   [Amount of allotment to specific assets]
Total net assets 1) - 2)
Total liabilities and net assets

Japan International Cooperation System Annual Report 200947

Reference Materials

FY2009 Statement of Net Equity Increase (Decrease)
April 1, 2009–March 31, 2010

(Unit : yen)

Item

FY2009FY2008

Variance

3,446,144
3,446,144
3,633,600,736
2,852,435,066
212,570,493
117,478,000
267,684,000
179,661,654
1,867,536
1,903,987
206,628,800
206,628,800
3,843,675,680

2,744,715
2,744,715
3,075,320,024
2,312,908,687
185,769,230
89,953,421
255,882,000
226,499,484
0
4,307,202
187,311,783
187,311,783
3,265,376,522

701,429
701,429558,280,712
539,526,379
26,801,263
27,524,579
11,802,000(46,837,830)
1,867,536(2,403,215)
19,317,017
19,317,017
578,299,158

3,061,003,798
1,194,723,853
43,530,004
34,311,273
3,348,921
24,290,186
188,383,238
23,665,463
11,331,309
151,703,737
1,302,833,540
82,882,274
621,136,234
238,833,017
382,303,217
3,682,140,032
161,535,648

2,415,445,011
703,263,771
14,886,065
34,608,394
1,667,933
91,293,609
175,256,008
20,570,997
10,445,267
120,829,818
1,174,274,187
68,348,962
575,683,482
298,516,925
277,166,557
2,991,128,493
274,248,029

645,558,787
491,460,082
28,643,939(297,121)
1,680,988(67,003,423)
13,127,230
3,094,466
886,042
30,873,919
128,559,353
14,533,312
45,452,752(59,683,908)
105,136,660
691,011,539(112,712,381)000161,535,648
844,743,314
1,006,278,962

000274,248,029
570,495,285
844,743,314

000(112,712,381)
274,248,029
161,535,648   1) Profit from the management of the endowment    Interest received from the endowment   2) Amount of transfer to general net assets    Amount of transfer to general net assets     Designated net assets increase or decrease for the year     Designated net assets at beginning of year     Designated net assets at end of year (H)2,754,384
2,754,384(2,754,384)(2,754,384)0
372,000,000
372,000,000

0
0
0
0
0
372,000,000
372,000,000

2,754,384
2,754,384(2,754,384)(2,754,384)000III Net Assets at End of Year (G) + (H)1,378,278,962

1,216,743,314

161,535,648

FY2009 Statement of Net Equity Increase (Decrease)

I General Net Assets Increase or Decrease
1. Current increase or decrease(1) Current profits   1) Profit from the management of the endowment    Interest received from the endowment   2) Profit from business activities    Profit from grant aid programs    Profit from technical cooperation programs    Profit from loan programs    Profit from study and research on grant aid programs    Profit from programs with international agencies and organizations, etc.
    Profit from other commissioned projects   Miscellaneous profits   3) Subsidies received, etc.
   National subsidies received
Total current profits (A)(2) Current expenses   1) Operating expenses    Expenses for grant aid programs    Expenses for technical cooperation programs    Expenses for loan programs    Expenses for study and research on grant aid programs    Expenses for programs with international agencies and organizations, etc.
    Expenses for other commissioned projects    Public relations and other operating expenses    Expenses for support for non-governmental organizations    Expenses for information infrastructure improvement    Personnel expenses for business departments   Common operating expenses   2) Administrative expenses   Personnel expenses   General administrative expenses
Total current expenses (B)Current increase or decrease for the year (C) = (A) - (B)
2. Nonrecurring increase or decrease(1) Nonrecurring expenses   1) Loss on disposal of fixed assets    Total nonrecurring expenses     Nonrecurring increase or decrease for the year (D)     General net assets increase or decrease for the year (E) = (C) + (D)     General net assets at beginning of year (F)     General net assets at end of year (G) = (E) + (F)II Designated Net Assets Increase or Decrease

48

Japan International Cooperation System Annual Report 2009

Reference Materials

FY2009 Cash Flow Statement
April 1, 2009–March 31, 2010

(Unit : yen)

Item

FY2009FY2008

Variance

161,535,648

274,248,029(112,712,381)

53,754,649
73,714,040
11,120,866
01,306,500
1,370,098(56,272,947)(12,312,298)
1,456,390(12,588,575)
215,050,834
1,066,094
0(3,069,983)
406,993(14,958)
72,379275,060,082
436,595,730

42,543,739
0(2,598,774)(1,427,970)
1,306,500
2,209,346(291,833,088)
13,909,420(1,475,815)(24,226,920)(59,798,245)
348,9532,598,882(7,755,682)
000(326,199,654)(51,951,625)

11,210,910
73,714,040
13,719,640
1,427,970
0(839,248)
235,560,141(26,221,718)
2,932,205
11,638,345
274,849,079
717,141(2,598,882)
4,685,699
406,993(14,958)
72,379601,259,736
488,547,355

119,616,000
212,544,032
34,03907,755,682
339,949,753

0
151,623,736
0
9,570,1100
161,193,846

119,616,000
60,920,296
34,039(9,570,110)
7,755,682
178,755,907

119,616,000
178,674,398
227,202,480
5,137,000
64,828,147
595,458,025(255,508,272)

0
158,903,492
91,635,897
00250,539,389(89,345,543)

119,616,000
19,770,906
135,566,583
5,137,000
64,828,147
344,918,636(166,162,729)

60,000,000
60,000,000

350,000,000
350,000,000(290,000,000)(290,000,000)

350,000,000
350,000,000(290,000,000)

120,000,000
120,000,000
230,000,000

230,000,000
230,000,000(520,000,000)

IV Effect of Exchange Rate Changes on Cash and Cash Equivalents(1,370,098)(2,209,346)

839,248

V Increase or Decrease in Cash and Cash Equivalents for the Year

(110,282,640)

86,493,486(196,776,126)

VI Cash and Cash Equivalents at Beginning of Year

159,171,849

72,678,363

86,493,486

VII Cash and Cash Equivalents at End of Year48,889,209

159,171,849(110,282,640)

I Cash Flows from Business Activities

II Cash Flows from Investing Activities
1. Revenues from investing activities   1) Revenues from liquidating the endowment   2) Revenues from liquidating specific assets   3) Revenues from sales of fixed assets   4) Refund of deposit and security moneys   5) Refund of prepaid pension expenses   Total revenues from investing activities
2. Expenses for investing activities   1) Expenditures for acquisition of the endowment   2) Expenditures for specific assets   3) Expenditures for acquisition of fixed assets   4) Expenditures for acquisition of investment securities   5) Expenditures for deposit and security moneys   Total expenses for investing activities    Cash flows from investing activities

FY2009 Cash Flow Statement

1. General net assets increase or decrease for the year
2. Adjustment to cash flows   1) Depreciation and amortization of long-term prepaid expenses   2) Increase or decrease in allowance for business losses   3) Increase or decrease in allowance for bonus   4) Increase or decrease in allowance for employees’ retirement benefits   5) Increase or decrease in allowance for executive officers’ retirement benefits   6) Foreign exchange profit or loss   7) Increase or decrease in accrued revenues   8) Increase or decrease in prepaid expenses   9) Increase or decrease in advances paid   10) Increase or decrease in suspense payments   11) Increase or decrease in accrued payments   12) Increase or decrease in deposit received   13) Increase or decrease in long-term prepaid expenses   14) Increase or decrease in prepaid pension expenses   15) Amortization of investment securities   16) Profit on sales of fixed assets   17) Loss on disposal of fixed assets  Subtotal    Cash flows from business activities

III Cash Flows from Financing Activities
1. Revenues from financing activities   1) Revenues from short-term debt   Total revenues from financing activities
2. Expenses for financing activities   1) Expenses for short-term debt   Total expenses for financing activities    Cash flows from financing activities

Notes:
1. Scope of cash: Scope of cash includes cash and cash equivalents.
2.	Cash flows from business activities: From FY2009, depreciation expense and amortization of long-term prepaid expenses are presented as a single item. Consequently,
amortization of long-term prepaid expenses is presented as an adjustment to cash flows within increase or decrease in long-term prepaid expenses up to FY2008 and within
depreciation and amortization of long-term prepaid expenses in FY2009.

Japan International Cooperation System Annual Report 200949

Reference Materials

A Brief History of JICS

1989

April

JICS (2 departments and 4 divisions) was founded and opened an office at Ichigaya Honmura-cho, Shinjuku-ku.

AugustJICS began compiling technical specifications and studies for expediting implementation of grant aid for increaseof food production.

December JICS began on-site surveys of grant aid projects.
1990

January

JICS began follow-up studies for grant aid projects.

April

JICS began procurement management services for grant aid projects.

November JICS began procurement and transportation of equipment for technical cooperation.
1991

April

JICS began small-scale procurement of equipment and materials for JICA projects.

November JICS reorganized into 3 departments and 6 divisions.
1992

January

JICS began procurement and transportation of equipment for technical cooperation experts.

A Brief History of JICS

September JICS began dispatch of long-term grant aid researchers.
1993

October

JICS began providing services for cultural grant aid and non-project grant aid projects.

1994

February

JICS office moved to Shinjuku Mitsui Bldg., Nishi-Shinjuku, Shinjuku-ku.

April

JICS reorganized into 3 departments, 5 divisions and 5 offices.

1996

March

JICS office moved to Shinjuku Sanshin Bldg., Yoyogi, Shibuya-ku.

1997

July

JICS began providing services for grant aid for child health projects.

1998

January

JICS began procurement management services for grant aid for increase of food production projects.

March

JICS began providing services for emergency grant aid projects.

February

JICS established a Technical Information Center.

July

JICS reorganized into 3 departments, 1 office and 13 divisions.

October

JICS began support for NGO activities.

2001

April

JICS partially revised its Articles of Foundation.

2002

April

JICS began providing services for grant aid for research projects.

June

JICS began procurement management services for food aid projects.

March

JICS began providing services for grant aid for conflict prevention and peacebuilding projects.

April

JICS office moved to Shinjuku EAST Building, Tomihisa-cho, Shinjuku-ku.

May

JICS reorganized into 3 departments and 11 divisions.

October

JICS began providing services for grant aid for Japanese NGO projects.

1999

2003

JICS reorganized into 2 offices, 3 departments and 8 divisions.
2004

June

JICS reorganized into 3 offices, 2 departments and 3 divisions.

2006

AugustJICS began providing services for grant aid for disaster prevention and reconstruction.

December JICS began providing services for grant aid for community empowerment.
2007

50

January

JICS established its Office of Management Planning.

April

JICS partially revised its Articles of Foundation.

2008

October

JICS reorganized into 4 offices, 3 departments and 11 divisions.

2009

April

JICS began providing services for Program grant aid for environment and climate change.

July

JICS established Special Operations Office.

Japan International Cooperation System Annual Report 2009

Reference Materials

Executive Management/Board of Trustees

Executive Management As of November 1, 2010, in alphabetical order [Term of office: to March 31, 2011]
President
Vice President
Executive Director

Toru Nakatani
Takashi Sakamoto
Kunihiko Fukao

Executive Director
Executive Director
Executive Director
Executive Director
Executive Director
Executive Director
Auditor
Auditor

Hirohide Kamikawa
Yozo Kaneko
Kazuhisa Matsuoka
Shunji Maruyama
Nobuko Sanui
Masaoki Takeuchi
Tsuyoshi Hinokuchi
Ryuichi Nakai

Member of the Board, Senior Managing Director, Tokio Marine & Nichido Fire InsuranceCo., Ltd.
Executive Officer, Japan Airlines International Co., Ltd.
President, Japan Overseas Cooperative Association
President, Japan International Cooperation Center
President, Japan Silver Volunteers Inc.
Managing Director, Nippon Keidanren
President, International Development Center of Japan
Director, Tsuyoshi Hinokuchi Tax Accountant Office
Deputy Head of Information Strategies Office, Global Planning Division, The Bank ofTokyo-Mitsubishi UFJ, Ltd.

Board of Trustees As of November 1, 2010, in alphabetical order [Term of office: to March 31, 2011]
Yoriko Meguro
Masahiro Murakami

MemberMemberMemberMichiyo Arita
Shunichi Hiraki
Ryokichi Hirono

MemberNobukatsu Ishikawa

MemberMemberMemberHiroshi Matsumoto
Hajime Suzuki
Makoto Tochigi

MemberMemberMemberYasuhiko Torii
Junichi Ui
Kenichi Yanagisawa

Professor Emeritus, Sophia University
Counselor, International Cooperation Project Planning Office, Obihiro University ofAgriculture and Veterinary Medicine
Former Secretary General, Kansai NPO Alliance
President, The Japan Institute of Economic Feasibility Study
Professor Emeritus, Seikei University; Visiting Professor, National Graduate Institute for
Policy Studies
Director, Research Institute of Tuberculosis, Executive Director, Japan Anti-Tuberculosis
Association
Director, The International House of Japan, Inc.
Senior Executive Director, The Overseas Construction Association of Japan, Inc.
A part-time lecturer, Faculty of Saitama University/A part-time lecturer, Faculty ofGakushuin University/Journalist
Counselor, Keio University
Senior Executive Officer, Mitsui Sumitomo Insurance Co., Ltd.
Managing Director, General Affairs Department, The Japan Foundation

Executive Management/Board of Trustees

ChairmanVice Chairman

Presidents since JICS was established
Hiroshi Yokota
Shigeru Tokuhisa
Yutaka Nomura
Takahisa Sasaki
Toru Nakatani

April 1989–December 1991
March 1992–March 1997
April 1997–March 2004
April 2004–August 2010
September 2010–

Chairman of the Board of Trustees since JICS was established
Fumio Watanabe
Shigeru Ishikawa
Hiroshi Matsumoto
Yoriko Meguro

Honorary Advisor, Japan Airlines Corporation
Professor Emeritus, Hitotsubashi University
Director, The International House of Japan, Inc.
Professor Emeritus, Sophia University

Japan International Cooperation System Annual Report 2009

April 1989–March 2003
April 2003–March 2005
June 2005–June 2009
June 2009–51

Reference Materials

Organization Chart(As of November 1, 2010)

AuditorBoard of Directors

Board of Trustees

President
Vice President
Office of Management Audit
Internal audit

Secretary General

Office of Contract Examination
Handling of fundamental matters in contract
procedures and examination of appropriatenessin tendering and contract procedures, contract
review committee

General Affairs Department

First Management Department(Construction)

Second Management Department(Procurement)

General Affairs Division

Planning and Coordination DivisionFirst Procurement Management Division

Administration of the Boardof Directors and the Board ofTrustees, administration of theorganization, document control,
public relations, overall businesscoordination, internal regulations,
legal affairs, statistics, information
control, security measures, social
contributions

Business planning for first management department and second management department,
operational coordination of common matters andgeneral affairs in first management department

P Grant assistance for the food security
project for underprivileged farmers (2KR)P Grant assistance for the food aid project(KR)
P Business coordination of common
matters and general affairs in second
management department

Overseas Project
OfficesOrganization Chart(Total: 26 offices)

Personnel Affairs Division
Personnel management, officeregulations, personnel training,
employee remuneration management, employee welfare,occupational health, labor union,
dispatch of experts

Finance and Accounting Division
Budget and settlement of accounts, financial planning, cash
management, facility and property management, planning andcoordination of contracts

Office of Management Planning
Business analysis, business planning, mid/long-term strategy,
development of new projects

Office of Quality Management
Business quality management in first management department and second management
department, accumulation of know-how andcompilation of basic business documents

Technical Information Center
Handling of inquiries from staff of overseas
medical institutions for which medical equipment was provided by grant aid

Grant and Loan Cooperation Support Division
Project execution study, studies on basic research,
etc., design study and support of procurement by
yen loans

Second Procurement Management Division
P Non-project grant aid

Third Procurement Management Division
P Support for technical cooperation andprocurement
P Cultural grant aid
P Other equipment and materials projects

Office of Special Project Management
P Program grant aid for environment andclimate change
P Programs with international agencies andorganizations, etc.

First Construction Management Division
P Reconstruction assistance to Afghanistan
P Reconstruction assistance to Iraq
P Reconstruction assistance to Pakistan
P Assistance for recovery from the disaster causedby the major earthquake off the coast of Sumatra and the tsunami in the Indian Ocean
P Grant aid for conflict prevention andpeacebuilding

Second Construction Management Division
P Grant aid for disaster prevention and reconstruction (Anglophone)P Grant aid for community empowerment(Anglophone)

Third Construction Management Division
P Grant aid for disaster prevention and reconstruction (Francophone, Hispanophone)P Grant aid for community empowerment (Francophone, Hispanophone)52

Japan International Cooperation System Annual Report 2009

Asia
P Bangladesh
P Bhutan
P Indonesia
P LaosP NepalP Pakistan
P Vietnam
Middle EastP Afghanistan
P Palestine
AfricaP Benin
P Burkina Faso
P Djibouti
P Ethiopia
P Ghana
P Kenya
P Lesotho
P MaliP Mozambique
P Niger
P Senegal
P Sudan
P Uganda
Latin America
P Bolivia
P Guatemala
P Nicaragua
P PeruReference Materials

The Articles of Foundation ofJapan International Cooperation System (JICS)
April 12, 1989
Minister of Foreign Affairs Authorization No. 3

Article 9 (Expenditure)

Amended on December 27, 1993
Minister of Foreign Affairs Authorization No. 60

Article 10 (Business Plan and Budget)

Amended on April 17, 1996
Minister of Foreign Affairs Authorization No. 16
Amended on April 13, 2001
Minister of Foreign Affairs Authorization No. 11
Amended on April 3, 2003
Minister of Foreign Affairs Authorization No. 22
Amended on April 11, 2007
Minister of Foreign Affairs Authorization No. 14

Chapter 1. General Provisions
Article 1 (Name)

Article 2 (Offices)1	The Foundation shall locate its principal office in Shinjuku-ku, Tokyo, Japan.
2	The Foundation may establish a subsidiary office or offices elsewhere as
deemed necessary after the Board of Directors votes so to do.

Article 3 (Purposes)

1	The purposes of the Foundation are to promote higher quality international
cooperation by cooperating in the appropriate and efficient implementationof Japan’s Official Development Assistance (“ODA”) and other international
cooperation programs for developing countries and territories and thus tocontribute to the economic and social development of the world as well as
the enhancement of friendly international relations.

Article 4 (Business)1	The Foundation shall conduct the following business while paying due respect to the work of private enterprises in order to accomplish the purposes
described in the preceding article:(1) Business which contributes to the promotion of the appropriate andefficient implementation of grant aid programs, technical cooperation
programs and loan programs which are parts of Japan’s ODA;
(2) Business which contributes to the promotion of the appropriate andefficient implementation of international cooperation programs executedby international organizations, foreign governments or other entities
engaged in international cooperation activities;(3) Follow-up activities and after-care activities for such programs mentioned
above in items (1) and (2);(4) Research and studies on methods of efficient implementation of international cooperation;(5) Education and support which promote international cooperation; and(6) Other activities necessary to achieve the purposes of the Foundation.

Chapter 2. Assets and Accounting
Article 5 (Composition of Assets)

The assets of the Foundation shall consist of the following:(1) The assets listed in the inventory at the time of the establishment;(2) Donations in cash and in kind;(3) Income generated from the assets;(4) Membership fees;(5) Income from business operations; and(6) Other income.

Article 6 (Kinds of Assets)1	The Assets of the Foundation shall consist of two kinds of assets—endowment and operating assets.
2
The endowment shall consist of the following:(1) Those assets listed in the endowment section in the inventory at the timeof the establishment;(2) Those assets donated specified as endowment; and(3) Those assets which the Board of Directors resolved to transfer to theendowment from the operating assets.
3
Assets other than endowment shall be operating assets.

Article 7 (Management of Assets)1	The President shall manage the assets of the Foundation, and its management methods shall be determined separately by the President with thevote of the Board of Directors.
2	Of the endowment, cash shall be managed and kept in a safe and securemanner, such as time deposits at post offices or banks, entrustment to trust
companies, and the purchase of national, public and corporate bonds.

Article 8 (Restrictions on Disposal of Endowment)1	The endowment may not be disposed of or used as a collateral. However,should unavoidable circumstances in the execution of business of the Foundation arise, part of the endowment may be disposed of, or the whole orpart of it may be used as collateral provided that this is approved by a voteof two-thirds or more of the existing members of the Board of Directors andthe approval of the Board of Trustees, and also the approval of the Minister of
Foreign Affairs.

	The President shall prepare the Foundation’s business plan and the income
and expenditure budget therefore, which shall be submitted to the Ministerof Foreign Affairs, after the vote of two-thirds or more of the existing members of the Board of Directors and approved by the Board of Trustees, prior tothe commencement of each accounting period. The same shall apply in theevent of any changes thereto.

Article 11 (Provisional Budget)

1	Notwithstanding the provision of the preceding article, when a budget can
not be finalized for unavoidable reasons, the President may receive income
and make payments based on the preceding year’s income and expenditurebudget with the vote of the Board of Directors until the day on which a new
budget is approved.
2	The income and expenditure described in the preceding paragraph shall bedeemed as part of the newly approved income and expenditure budget.

Article 12 (Business Report and Settlement of Accounts)	The Foundation shall report to the Minister of Foreign Affairs on its business and settlement of accounts of income and expenditure within threemonths after the end of each financial year, by submitting a business report,
an income and expenditure statement, a statement of net worth, a balance
sheet and an inventory prepared by the President, be audited by the Auditors, approved by a vote of two-thirds or more of the existing members of
the Board of Directors and approved by the Board of Trustees. In this case, if
there has been any change in the total assets, the registration thereof shallbe made within two weeks and a certified copy of corporate registration
shall be attached.

Article 13 (Long-term Borrowing)	When the Foundation intends to make long-term borrowing, excluding short-term borrowing which is to be paid off with the income of thatparticular accounting period, it must be approved by a vote of two-thirds
or more of the existing members of the Board of Directors and approved by
the Board of Trustees, and also must be approved by the Minister of Foreign
Affairs.

Article 14 (Assumption of Duties and Waiver of Rights)

	Except for those provided for in the budget, when the Foundation intends toassume new obligations or waive any rights, it must be approved by a voteof two-thirds or more of the existing members of the Board of Directors, approved by the Board of Trustees and also approved by the Minister of Foreign
Affairs.

Article 15 (Accounting Period)	The accounting period of the Foundation shall commence on April 1 every
year and end on March 31 of the following year.

Chapter 3. Directors
Article 16 (Kinds of Officers and Quorum)1	The Foundation shall have the following Directors;
Executive Directors
Six or more up to fifteen.
Auditors
Two.
2	Of the Executive Directors, one shall become the President, one shall be the
Executive Managing Director and one or two shall become Managing Directors.

The Articles of Foundation of Japan International Cooperation System (JICS)

1	This corporation is called Japan International Cooperation System (JICS)(hereinafter referred to as the “Foundation”).

	Expenses of the Foundation shall be paid out of the operating assets.

Article 17 (Election, etc.)1	The Executive Directors and Auditors shall be elected by the Board of Trustees.
2	The Executive Directors shall elect from among themselves the President,
Executive Managing Director and Managing Directors.
3	The Executive Directors, Auditors and Trustees shall not be allowed to holdmore than one position.
4	The total number of the Executive Directors having a relative or anybody
with a special relationship to them shall not exceed one-third of the total
number of the members of the Board of Directors.
5	The Auditors shall not be related or have a special relationship to each other.
6	Any change in the makeup of the Executive Directors shall be registered
within two weeks, and a notification to that effect shall be made to the
Minister of Foreign Affairs without delay with a certified copy of corporate
registration attached.
7	Any change in the makeup of the Auditors shall be notified to the Minister of
Foreign Affairs without delay.

Article 18 (Duties)

1
The President shall represent the Foundation and oversee its operation.
2	The Executive Managing Director shall assist the President and supervise theFoundation’s operations, and shall act for the President to carry out its duties
in the event that the President is unable to perform his duties owing tounavoidable circumstances, or in the absence of the President.
3	The Managing Directors shall assist the President and the Executive Managing Director and transact the Foundation’s operations and one of them, inthe order appointed in advance by the President, shall act for the Executive
Managing Director to carry out his/her duties in the event that the Executive
Managing Director is unable to perform his/her duties owing to unavoidable
circumstances or in the absence of the Executive Managing Director.
4	The Executive Directors shall organize the Board of Directors and shall voteand carry out the Foundation’s business pursuant to the provisions of this
Articles of Foundation.

Japan International Cooperation System Annual Report 200953

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5

The Auditors shall perform the following duties:(1) Audit the assets and accounts;(2) Audit the operational performance of the Executive Directors;(3) Notify, in the event that they find irregularities in accounting practices
and operations, the Board of Directors, the Board of Trustees and theMinister of Foreign Affairs thereof; and(4) Demand convocation of a meeting of the Board of Directors and a meeting of the Board of Trustees as necessary for the notification described in
the preceding paragraph.

Article 19 (Term of Office)1	The term of office of a Director shall be two years. However, he/she shall not
be prevented from being reappointed to his/her position.
2	The term of office of the Director who is elected as a substitute or due toan increase in the fixed number shall be the remaining term of office of thepredecessor or the current Director.
3	The Director shall perform his/her duties even after his/her resignation or
expiration of his/her term of office until his/her successor assumes the office.

The Articles of Foundation of Japan International Cooperation System (JICS)

Article 20 (Dismissal)

1	When an officer falls under any of the following, the Board of Directors andthe Board of Trustees may dismiss the Director with the votes of two-thirds
or more of the existing members of the Board of Directors and the Board ofTrustees. In such a case, before the votes are made by the Board of Directors
and the Board of Trustees, the Director must be given an opportunity to
explain his actions.
(1) When the Director concerned is unable to perform his/her duties due tophysical or mental disability.
(2) When the Director concerned is found to have breached his/her duties or
to have behaved in a manner unbecoming for a Director.

Article 21 (Remuneration)

1	The Directors serve without remuneration. However, full-time Directors may
be paid remuneration.
2
Expenses may be reimbursed to the Directors.
3	Matters necessary in connection with the preceding two paragraphs shall be
determined separately by the President with the vote of the Board of Directors.

Chapter 4. Board of Directors
Article 22 (Organization)

The Board of Directors shall consist of Executive Directors.

Article 23 (Capacity and Powers)

	The Board of Directors shall, in addition to those provided elsewhere in this
Articles of Foundation, vote and carry out important matters related to thebusiness of the Foundation.

1	With respect to the business of the meeting of the Board of Directors, minutes setting out the following matters shall be prepared:(1) Date, time and place;(2) The existing number of Executive Directors and the number and thenames of those present. (In the case of a vote in writing and a vote byproxy, these facts shall be noted.);(3) Matters to be deliberated and resolved.
(4) An outline of the proceedings and the results.
(5) Matters related to the election of the persons to sign the minutes.
2	The minutes shall be signed and sealed by the Chairman and two or more
persons elected to sign the minutes at the meeting.

Chapter 5. Trustees and Board of Trustees
Article 31 (Trustees)

1
The Foundation shall have twelve to twenty-four Trustees.
2	Of the Trustees, one shall be the Chairman of the Board of Trustees and one
or two shall be the Vice Chairman of the Board of Trustees.
3	The Trustees shall be elected at a meeting of the Board of Directors and thePresident shall appoint them.
4	Of the Trustees, the total number of Trustees who are related to or have a
special relationship to any one of the Directors, or the total number of Trustees who are related to or have a special relationship to one of the Trustees
shall not exceed one-third of the existing number of Trustees.
5	The provisions of Articles 19 to 21 (except for the proviso in Paragraph
1 of Article 21) shall apply mutatis mutandis to the Trustees. In this case,“Director(s)” in these articles shall be read as “Trustee(s)”.

Article 32 (The Board of Trustees)

1
The Board of Trustees shall consist of Trustees.
2	The Chairman and the Vice Chairman of the Board of Trustees shall beelected from among the Board of Trustees by the Board of Trustees.
3	The Chairman of the Board of Trustees shall convene a meeting of the Boardof Trustees and chair the meeting.
4	The Vice Chairman of the Board of Trustees shall assist the Chairman of theBoard of Trustees and one of them, in the order appointed in advance by the
Chairman of the Board of Trustees, shall act for the Chairman of the Board ofTrustees to carry out its duties and in the event the Chairman of the Board ofTrustees is unable to perform his/her duties owing to unavoidable circumstances or in the absence of the Chairman of the Board of Trustees.

Article 33 (Duties of the Board of Trustees)	The Board of Trustees shall perform the duties as provided for in this Articlesof Foundation, and also shall deliberate the matters required and give advice
in response to requests of the President.

Article 24 (Types and Convening of Meetings)

Article 34 (Type and Convening of Meetings of Board ofTrustees)

Article 25 (Convocation)

Article 35 (Convocation and Management of Board of Trustees)1	The Board of Directors shall hold two types of meetings: ordinary meetingsof the Board of Directors and extraordinary meetings of the Board of Directors.
2
Ordinary meetings of the Board of Directors shall be held twice a year.
3	Extraordinary meetings of the Board of Directors shall be held when one of
the following events occurs:(1) When the President considers it necessary;(2) When one-third or more of the existing Executive Directors demand ameeting of the Board of Directors to be convened in a writing describing
the agenda; or(3) When the Auditors demand a meeting of the Board of Directors to beconvened in accordance with the provisions of Item 4 of Paragraph 5 of
Article 18.
1
The President shall convene a meeting of the Board of Directors.
2	In cases falling under Items 2 and 3 of Paragraph 3 of the preceding article,
the President shall convene an extraordinary meeting within fourteen days
from that day.
3	In the event a meeting of the Board of Directors is to be convened, the date,time, place, agenda and matters to be deliberated shall be notified in writingat least seven days prior to the meeting.

Article 26 (Chairman)

	The Chairman of the meetings of the Board of Directors shall be the President.

Article 27 (Quorum)	A meeting of the Board of Directors shall not be held unless two-thirds ormore of the existing Executive Directors are present.
	A decision at a meeting of the Board of Directors shall, in addition to those
provided for in this Articles of Foundation, be determined by a majority of
the Executive Directors present, and in case of a tie, the Chairman shall makea decision.

Article 29 (Voting in Writing, etc.)1	The Board of Trustees shall hold two types of meetings: ordinary meetings ofthe Board of Trustees and extraordinary meetings of the Board of Trustees.
2
Ordinary meetings of the Board of Trustees shall be held twice a year.
3	Extraordinary meetings of the Board of Trustees shall be held when one of
the following events occurs:(1) When the Chairman of the Board of Trustees considers it necessary;(2) When the President considers it necessary;(3) When one-third or more of the existing number of Trustees demand ameeting of the Board of Trustees to be convened in a writing describing
agenda; or(4) When the Auditors demand a meeting of the Board of Trustees to beconvened in accordance with the provisions of Item 4 of Paragraph 5 of
Article 18.
1	In cases falling under Items 2 to 4 of Paragraph 3 of the preceding article, theChairman of the Board of Trustees shall convene an extraordinary meeting of
the Board of Trustees within fourteen days from that day.
2	In the event a meeting of the Board of Trustees is to be convened, the date,time, place, agenda and matters to be deliberated shall be notified in writingat least seven days prior to the meeting.
3	The provisions of Articles 27 to 30 shall apply mutatis mutandis to the Boardof Trustees. In this case, “the Board of Directors” and “Executive Director(s)”shall read as “the Board of Trustees” and “Trustee(s).”4	In addition to those provided for in each of the preceding paragraphs, matters necessary in connection with the management of the Board of Trustees
shall be determined separately by the President with the vote of the Board of
Directors.

Chapter 6. Advisors and Specialist Committee
Article 36 (Advisors)

Article 28 (Voting)1	When there are unavoidable reasons for not being able to be present at a
meeting of the Board of Directors, an Executive Director concerned may votein writing on the previously notified agenda, or may appoint another Executive Director as his/her proxy.
2	In the case of the preceding paragraph, the Executive Director shall beconsidered as being present at the meeting of the Board of Directors in theapplication of the preceding two articles.

54

Article 30 (Minutes)

1
The Foundation may have Advisors not exceeding five persons.
2	The President shall appoint the Advisors from among people with experience or academic standing or those who have contributed to the Foundation with the approval of the Board of Directors.
3	The Advisors shall express their views on the basic management policy of
the Foundation in response to requests from the President, or express theiropinions.
4	The provisions of Paragraph 1 of Article 19 and Articles 20 and 21 (except forthe proviso in Paragraph 1 of Article 21) shall apply mutatis mutandis to theadvisors. In this case, “Director(s)” in these articles shall read as “Advisor(s).”Japan International Cooperation System Annual Report 2009

Reference Materials

Article 37 (Specialist Committee)

1	The Foundation may establish a specialist committee in order to conduct
research and studies of technical and specialized matters related to the business as set out in Article 4.
2	The Board of Directors shall elect specialist committee member from amongpeople with experience or academic standing and the President shall appoint them.
3	Specialist committees shall be organized based on the subject matters of
research and studies.
4	Matters necessary in connection with the specialist committee members
and specialist committees shall be determined separately by the President
with the vote of the Board of Directors.

Chapter 7. Support Members
Articles 38 (Support Members)

Article 39 (Non-Refund of Contributions)	Support membership fees and other contributions shall not be refunded.

Chapter 8. Secretariat and Storage of Documents
Article 40 (Secretariat)

1	The Foundation shall establish a Secretariat in order to deal with clerical matters.
2	The Secretariat shall have an office manager and other staff members necessary.
3	The President shall employ and dismiss the office manager and staff members.
4	Matters necessary in connection with the organization and management of
the Secretariat shall be determined separately by the President with the voteof the Board of Directors.

Article 41 (Keeping Documents and Accounting Books)

1	The Foundation’s principal office shall be always equipped with the following documents and accounting books:(1) The Articles of Foundation;(2) The names of Executive Directors, Auditors, Trustees, Advisors, Specialist
members and Secretariat staff members and their personal histories;(3) The names of the support members and documents related to changes
in their composition;(4) Documents related to permission, authorization, and registration;(5) Documents related to proceedings of the decision-making bodies provided for in this Articles of Foundation;(6) Documents that show assets, liabilities and net worth;(7) Daily business transaction records;(8) Accounting books and evidentiary documents related to income andexpenditure; and(9) Other pertinent documents and books.
2	The documents and accounting books provided in the preceding items shallbe kept based on the following classification.
(1) Permanently for Items 1 to 6
(2) Ten years for Items 7 to 8(3) Five years for Item 9

Article 42 (Alteration in the Articles of Foundation)

	This Articles of Foundation shall not be altered unless approved by the votesof three quarters or more of the existing members of the Board of Directors
and the Board of Trustees at their respective meetings and approved by the
Minister of Foreign Affairs.

Article 43 (Dissolution)

	The Foundation may dissolve itself in accordance with Items 2 to 4 of
Paragraph 1 of Article 68 of the Civil Code, and also with the votes of threequarters or more of the existing members of the Board of Directors andthe Board of Trustees at their respective meetings and the approval of the
Minister of Foreign Affairs.

Article 44 (Disposal of Residual Assets)

	The residual assets at the time of the dissolution of the Foundation shall be
donated to organizations whose purposes are similar to those of the Foundation, with the votes of three quarters or more of the existing members of
the Board of Directors and the Board of Trustees respectively and with theapproval of the Minister of Foreign Affairs.

Chapter 10. Additional Rule
Article 45 (Delegation)

	In addition to those provided for in this Articles of Foundation, mattersnecessary in connection with the management of the Foundation shall be
determined separately by the President with the vote of the Boardof Directors.

Supplementary Provision1	This Articles of Foundation became effective on the day on which the establishment of the Foundation was permitted.
2	Notwithstanding the provisions of Article 10, the initial year’s business planand income and expenditure budget were determined by the establishment
representatives.
3	Notwithstanding the provisions of Article 15, the first accounting period
covered from the day on which the establishment of the Foundation was
permitted to March 31, 1990.
4	Notwithstanding the provisions of Paragraphs 1 and 2 of Article 17, the initial
Directors of the Foundation were determined by the establishment representatives, and their term of office shall be until March 31, 1991, notwithstanding the provisions of Paragraph 1 of Article 19.
5	Notwithstanding the provisions of Paragraph 3 of Article 31 and Paragraph
2 of Article 32, the initial members of the Board of Trustees were determinedby the establishment representatives and their term of office shall be until
March 31, 1991, notwithstanding the provisions of Paragraph 1 of Article 19
being applicable mutatis mutandis to Paragraph 5 of Article 31.

Supplementary Provision (December 27, 1993 Minister of Foreign Affairs
Authorization No. 60)
	This Articles of Foundation became effective on the day on which it is authorized by the competent authorities.
Supplementary Provision (April 17, 1996 Minister of Foreign Affairs Autho-

rization No. 16)
	This Articles of Foundation became effective on the day on which it is authorized by the competent authorities.

The Articles of Foundation of Japan International Cooperation System (JICS)

1	Those who agree with the purposes of the Foundation and pay membershipfees to assist its activities shall be called support members. They shall beclassified into two kinds: corporate support members and individual support
members.
2	Those who have paid corporate support membership fees are corporate
support members and those who have paid individual support membershipfees are individual support members.
3	Matters necessary in connection with support members and support membership fees shall be determined separately by the President with the vote of
the Board of Directors.

Chapter 9 Alteration in The Articles of Foundation andDissolution

Supplementary Provision (April 13, 2001 Minister of Foreign Affairs Autho-

rization No. 11)
	This Articles of Foundation became effective on the day on which it is authorized by the competent authorities.

Supplementary Provision (April 3, 2003 Minister of Foreign Affairs Authorization No. 22)
	This Articles of Foundation became effective on the day on which it is authorized by the competent authorities.
Supplementary Provision (April 11, 2007 Minister of Foreign Affairs Autho-

rization No. 14)
	This Articles of Foundation became effective on the day on which it is authorized by the competent authorities.

Japan International Cooperation System Annual Report 200955

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Compliance

JICS’ Compliance Policy
Centering on Japan’s ODA, JICS collaborates in the appropriate andefficient implementation of international cooperation projects todeveloping regions, and through these operations promotes improvement in the quality of international cooperation. With the goalof contributing to the development of the international economy
and international society and the enhancement of goodwill, JICS
carries out ODA-related services, and specifically such procurement
operations as competitive tenders.
These operations encompass a wide range of stakeholders,
including the Government of Japan, Japanese citizens, counterpart
governments, the citizens of counterpart countries, tenderers, contractors (suppliers, construction companies, consultants, etc.), andemployees. It may be said that JICS’ mission hinges on how well it isable to help stakeholders benefit from these operations.
JICS’ procurement operations are equivalent to public procurement and must be performed in an appropriate manner ensuringtransparency and fairness. From this perspective, compliance is not
only the cornerstone of JICS’ organization and operations but may
also be seen as something that leads to increased benefits for stakeholders, and thus ranks as one of JICS’ most important issues.
To strengthen compliance, we place the fulfillment of the JICS Vision (please refer to “At a Glance” on the inside front cover of this report) as our primary objective. At the same time, in accordance with
the JICS Code of Conduct, we are building systems to ensure a highlevel of fairness and transparency in the execution of our operations,
implementing training programs with the goal of promoting consciousness change and skills enhancement among all employees,
and conducting appropriate organizational administration. In addition, we are working to ensure proper implementation of projects inaccordance with guidelines related to operational execution.

JICS Code of Conduct

Compliance

Based on the JICS Vision, we pledge to act in accordance with thefollowing ten principles, with the goal of promoting higher-quality
international cooperation.

disclosure covering such areas as details of our projects and ouradministrative situation.

1. Behaving in accordance with our responsibilities as a public
service corporation
We will act responsibly based on awareness of our role as an organization involved in international cooperation, to meet society’s
expectations toward us as a public-service corporation.

6. Managing information appropriately
We will strictly manage all information in our possession, including
personal information, through compliance with laws and relevant
rules concerning the protection of personal information, the implementation of information security measures and strict adherence toconfidentiality obligations.

2. Providing high-quality services
We will endeavor to provide high-quality services in a timely andeffective manner that are valuable in the implementation of international cooperation and which ensure the satisfaction and trust of
stakeholders.

7. Respecting human rights
We will respect human rights in all circumstances and will not discriminate on the basis of sex, age, nationality, race, ethnicity, beliefs,
religion, social status or physical disability.

3. Strictly observing laws and rules
We will strictly observe all relevant laws, internal rules, societal
norms and international rules. Furthermore, we will act according tosocial common sense and will not engage in inappropriate conduct.
4. Exercising due consideration for local conditions
In our overseas activities, we will observe local laws and exercise
due consideration for local conditions, including traditions, customs,
culture and the environment.
5. Practicing information disclosure
To ensure greater transparency in the management of our operations, we will maintain a proactive stance toward information

8. Acting resolutely in response to anti-social groups
We will adopt a resolute stance toward anti-social groups or organizations that threaten social order or safety.
9. Working to protect the environment
Based on awareness that addressing environmental problems is an
important part of our mission, we will undertake proactive efforts on
our own initiative that contribute to environmental protection
10. Creating a safe and satisfying workplace environment
To maintain orderly workplaces and enable officers and employees
to work to the best of their abilities, we will strive to build safe andsatisfying workplace. To ensure the safety of officers and employees,
both in Japan and abroad, we will develop a crisis management
system and strive to achieve safe management at all times.

Compliance-related Measures
To fulfill the JICS Code of Conduct shown above, as an organization
JICS has formulated the following provisions and is building up its
compliance systems.
P JICS promotes compliance through the activities of the Compliance Committee as well as through the establishment of working
groups as deemed necessary to deal with specific key issues.
P We have established the Office of Management Audit, which undertakes internal audits. In addition, external audits are conducted by certified public accountants and certified tax accountants.
P We have established the Office of Contract Examination, which
examines the adequacy of procurement-related procedures(tenders, contract administration, etc.).
P We established a whistleblower system with the goal of preventing the occurrence of legal violations as well as facilitating appropriate responses to reports of compliance violations.
P To ensure orderliness and discipline in a fair workplace, JICS has
implemented measures to prevent and eliminate harassment be56

havior, has assigned a counseling staff internally and implements
educational programs for employees.
P In response to overseas travel alerts released by the Ministryof Foreign Affairs, JICS holds safety countermeasure meetings
to consider and confirm the safety and adequacy of overseas
operational travel by employees and to deliberate on safety
countermeasures and provides safety countermeasure briefings
for employees.
P JICS clearly specifies its personal information protection policy,
the types of personal information it is obligated to protect, andthe actions it takes that are necessary for the protection of personal information. With the goal of ensuring that administrative
systems comply with these policies, JICS has formulated a set ofbasic regulations for the protection of personal information.
P JICS has established the Health Committee, which works toensure employee safety and health in the workplace and implements activities aimed at maintaining a comfortable working
environment.

Japan International Cooperation System Annual Report 2009

Japan International Cooperation System
Annual Report 2009
Published November 12, 2010 (English Edition)
Compiled and published by Japan International Cooperation System
Shinjuku EAST Building, 10-5, Tomihisa-cho, Shinjuku-ku, Tokyo 162-0067, JAPAN
Tel: +81-3-5369-6960
http://www.jics.or.jp/jics_html-e/index.html
Editorial assistance: Five Cs, Inc.
Printed in Japan©2010 Japan International Cooperation System