THE SUMITOMO FOUNDATION
FY 2024 GRANT FOR
JAPAN-RELATED RESEARCH PROJECTS
Procedure & Instruction for Application
Please follow the Procedure & Instruction as below. When you apply, please access to thewebsite of The Sumitomo Foundation (“The Foundation”) (https//www.sumitomo.or.jp/e/) andlink to URL for the application.

Ⅰ. Procedure for the application
Step1. Choice of application language:
The application languages are Japanese or English. Please access the application page fromthe website of The Foundation of the preferable language.
Step2. Registration of your email address:
Visit to the website of The Foundation (https://www.sumitomo.or.jp/e/).
Access to the URL for the registration of your email address.
After registration of your email address, you receive the URL/link for your application.
(The Foundation contacts you through your registered email address.)
Step3. Access to the URL for your application
Access to the URL for your application and confirm the required information. This URL iseffective until the completion of your application.
Step4. Filling out the Application Form
Input basic information for the application through the website. Please apply for the grant ineither JPY or USD. Download the Application Form (Word file) and fill out the form.
Step5. Sending the data for the application
After filling out the form, convert the Word file to PDF file and then upload it.
Uploading the recommendation letter is also necessary.
If your application reaches to The Foundation properly, you receive the registration number byemail.
【Caution】Unless you receive the registration number within one day after you send yourapplication, you have to inquire to The Foundation by email (japan.related@sumitomo.or.jp) or
you would fail the registration.

Ⅱ. Instruction for the application
1. Neither supplemental/additional papers/materials to the Application Form nor any forms otherthan the specified Application Form are acceptable for evaluation. The Application Formshould not be modified or altered.
2. Font size should be 10 points to fill out the application form in 8 pages only.
3. No hand-writing is acceptable.
4. Fill in “Line Item of Applied Grant Amount” in page 7 clearly, referring to the “Categories forApplicable Expenses” on the next page. Specify (i) routes for business trips or other travels as"Expenses for transportation" and (ii) places of accommodations for business trips or other travel
as "Expenses for accommodations".
The total amount of Applied Grant Amount shall be summed up by JPY10,000 unit in case ofJPY or by USD100 unit in case of USD.
1

Ⅲ. Documents to be submitted
Applicants should apply through the website with uploading the following files;- Application Form (download through the website)- Letter of Recommendation
Letter of Recommendation to the applicant shall be free-form, in Japanese or English language
from a person who knows well the applicant, with an academic background regarding theproposed research, the applicant and the collaborator(s).
（Letter of Recommendation shall be sealed or signed using the letter head of the organization which therecommender belongs to. Letter of Recommendation issued by the collaborator who is involved in this application
shall not be acceptable.）Ⅳ. Categories for Applicable Expenses
Category
Expenses for transportation:① Domestic② Overseas(*)

Explanation
Expenses for transportation for:① Domestic business trips or other travels② Overseas business trips or other travels(Including expenses for proceedings, insurance, taxes etc.)

Expenses for accommodations:① Domestic② Overseas

Expenses for accommodations for:① Domestic business trips or other travels② Overseas business trips or other travels

Expenses for communicationand transportation

Communication (e.g., telephone, mail) and transportation (e.g.,courier)Rental/Procurement of goods（Specially used for the purpose of
the proposed research only）

Rental of special purpose equipment, computer software and data,etc.
Procurement of books, materials, consumables, etc.

Remuneration
for research cooperators/assistants

Remuneration for cooperation/assistant work such as interpretation,translation, stenography, conduct of prescribed questionnaires, etc.
(Remuneration for the applicant and/or collaborator(s) is notapplicable.)

Expenses for printing and publishing Expenses for printing (including copying services) and publishing as
the publication of the research results
Expenses for meetings and others

Expenses for meetings etc.

(*) Air fare must be no more than economy-class actual fare for the shortest routes between the nearest
airports.
The following items are not applicable:(1) Remuneration for services rendered by the applicant and/or their collaborator(s).
(The term ”collaborator(s)” here refers to any researcher(s) who carries(y) out the proposed research incollaboration with the applicant and be considered co-author(s) when the results of said research arepublished.)(2) Administrative expenses of universities, research institutes, or other organizations to which the applicantand/or collaborator(s) belong.
(3) Expenses for procurement of any instrument, apparatuses, or equipment for general use such as PC,Server, Printer, Camera and so on.
(4) Food and Beverage2