Reference Materials

Changes in Revenues and Expenditures by Fiscal Year

(Unit: thousand yen)

Total revenues

Total expenditures

Balance

1989

735,539

668,103

67,435

1990

706,729

682,41024,318

1991

872,653

847,857

24,796

1992

1,411,632

1,389,096

22,536

1993

1,580,058

1,564,495

15,563

1994

1,785,176

1,806,868△ 21,691

1995

2,020,654

2,015,664

4,990

1996

2,129,949

2,134,818△ 4,870

1997

2,114,107

2,109,310

4,797

1998

2,711,719

2,691,794

19,9251999

3,145,310

3,144,159

1,150

2000

3,187,358

3,182,301

5,057

2001

3,176,351

3,226,027△ 49,676

2002

3,217,606

3,185,143

32,463

2003

2,852,580

2,795,275

57,305

2004

3,189,221

3,108,484

80,7382005

3,210,961

3,427,974△ 217,012

2006

3,095,673

2,984,319

111,3542007

3,015,200

3,023,916△ 8,716(Balances may differ from results of calculation using revenue and expenditure figures in this table, due to rounding.)(Thousand yen)

3,500,000

3,000,000

2,500,000

2,000,000

Total revenues
Total expenditures
1,500,000

1,000,000

500,000

Balance

0

FY

44

1989

1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

FY2007 Business Report

Item

Description

Planned Figures Actual Figures

I. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of Grant Aid Programs, Technical Cooperation Programs and Loan ProgramsI-1. Grant Aid(1) Study for grant aid for general projects

Study on small-scale equipment

44(2) Procurement management for grant aid for general projects

Procurement management for grant aid for general projects (new/continuing)

3/5

4/5

(3) Study for grant assistance for underprivileged farmers

Study for grant assistance for underprivileged farmers

1718(4) Procurement management for grant assistance for underprivileged
farmers

Procurement management for grant assistance for underprivileged farmers(new/continuing)

11/5

22/6

(5) Procurement management for food aid

Procurement management for food aid (new/continuing)

13/4

26/4

(6) Study for cultural grant aid

Preliminary study, etc.

1 set

1 set

(7) Expediting implementation of cultural grant aid

Tender assistance work (new/continuing)

16/16

8/16

(8) Procurement management for grant aid for research

Grant aid for research (continuing)01(9) Procurement management for non-project grant aid

Procurement management for non-project grant aid (new/continuing)

12/53

15/56

(10) Procurement management for emergency grant aid

Procurement management for emergency grant aid (new/continuing)

0/22

0/22

(11) Procurement management for grant aid for conflict prevention andpeacebuilding

Procurement management for grant aid for conflict prevention andpeacebuilding (continuing)

11(12) Study for grant assistance for Japanese NGO projects

Study for grant assistance for Japanese NGO projects

1 set

1 set

(13) Procurement management for grant aid for disaster prevention andreconstruction

Procurement management for grant aid for disaster prevention andreconstruction (new/continuing)

2/2

1/2

(14) Procurement management for grant aid for community empowerment

Procurement management for grant aid for community empowerment(new/continuing)

4/3

2/3

(15) Support for tender

Support for tender

0

1 set

(1) Equipment planning study

Equipment planning study10(2) Support for procurement in Japan

Support for equipment procurement in Japan (new/continuing)

1 set/1 set

1 set/1 set(3) Support for local procurement

Support for local procurement (dispatch of personnel)

1 set

1 set

Comprehensive support for local procurement

1 set

1 set

Help Desk management for equipment procurement

1 set

1 set

Special support for medical care

1 set

1 set

(5) Procurement and transportation of equipment for technicalcooperation experts

Procurement and transportation of equipment for technical cooperation
experts

1 set

1 set

(6) Dispatch of experts

Dispatch of experts (new/continuing)

0/4 persons

0/4 persons(1) Check of procurement-related documents on loan projects

Check of procurement-related documents

368

253

(2) Study on loan projects

Study on loan projects

11(3) Special assistance facility

Special assistance facility

02Technical Information Center

1 set

1 set

I-2. Technical Cooperation(4) Support with information on procurement

I-3. Loan Programs

II. Follow-up and After-care Activities(1) Operation of a medical information center

III. Research and Studies on Methods to Efficiently Implement International Cooperation
III-1. Estimate of Operating Costs, Appraisal of Design and Basic Studies(1) Estimate of operating costs and appraisal of design of grant aid projects

Estimate of operating costs and appraisal of design

1 set

1 set

(2) Basic studies on grant aid projects

Basic studies on grant aid projects (new)12(3) Compilation of information on grant aid

Compilation of information on grant aid

0

1 set

(1) Other research and studies

Other research and studies

818(2) Research and studies for giving JICS a stronger foundation

Research and studies for giving JICS a stronger foundation

1

1

Updating of the website as needed

1 set

1 set

Publication of JICS REPORT

1 set

1 set

Publication of Annual Report

1 set

1 set

Publication of articles in information magazines concerning international cooperation

1 set

1 set

Participation in international cooperation festivals

twice

twice

Support for Non-Governmental Organizations

10 NGOs

10 NGOs

III-2. Other research and studies

IV. Education and Support Promoting International Cooperation
Public relations activities

V. Other Activities Necessary to Achieve the Purposes of the FoundationV-1. Support for Non-Governmental Organizations

45

Reference Materials

FY2007 Statement of Revenues and Expenditures April 1, 2007 - March 31, 2008

(Unit: yen)

BudgetActualVariance

2,347,733

2,366,532△ 18,799

2,956,940,915
2,248,552,704
205,664,038
120,269,223
280,218,191
101,116,203
1,120,556
2,959,288,648

2,913,721,573
2,197,642,884
208,416,207
122,271,250
278,900,000
105,313,058
1,178,174
2,916,088,105

43,219,342
50,909,820△ 2,752,169△ 2,002,027
1,318,191△ 4,196,855△ 57,618
43,200,543

1) Operating expenses
Expenses for grant aid programs
Expenses for technical cooperation programs
Expenses for loan programs
Expenses for study and research on grant aid programs
Expenses for programs with international organizations, etc.
Public relations and other operating expenses
Expenses for support for non-governmental organizations
Expenses for information infrastructure improvement
Personnel expenses for business departments
Personnel expenses for business departments

2,401,943,343
780,055,904
20,605,385
57,714,197
15,049,835
20,366,690
19,214,714
10,733,484
105,936,933
1,329,866,022
42,400,179

2,369,224,333
726,743,911
20,885,638
53,098,671
13,756,065
58,834,913
19,131,654
10,560,484
104,249,578
1,319,276,611
42,686,808

32,719,010
53,311,993△ 280,253
4,615,526
1,293,770△ 38,468,223
83,060173,000
1,687,355
10,589,411△ 286,629

2) Administrative expenses
Personnel expenses
General administrative expenses
Total expenditures for business activities (B)Excess of revenues over expenditures for business activities (C) = (A) - (B)545,576,419
284,566,609
261,009,810
2,947,519,762
11,768,886

542,231,927
285,777,828
256,454,099
2,911,456,260
4,631,845

3,344,492△ 1,211,219
4,555,711
36,063,502
7,137,041

79,111,460
20,000,000
99,111,460

79,111,460
20,000,000
99,111,460

00038,251,896
1,215,979
80,401,664
119,869,539△ 20,758,079

28,693,858
835,32182,930,236
112,459,415△ 13,347,955

9,558,038
380,658
2,528,572△
7,410,124△ 7,410,124△ 8,989,193
179,178,068
0
170,188,875△ 8,716,110
179,178,068△ 74,111,460
96,350,498△ 273,083
074,111,460
73,838,377

Item
I Revenues and Expenditures on Business Activities
1. Revenues from business activities
1) Revenues from the management of the endowment
2) Revenues from business activities
Revenues from grant aid programs
Revenues from technical cooperation programs
Revenues from loan programs
Revenues from study and research on grant aid programs
Revenues from programs with international organizations, etc.
Miscellaneous revenues
Total revenues from business activities (A)2. Expenditures for business activities

II Revenues and Expenditures on Investing Activities
1. Revenues from investing activities
1) Revenues from liquidating specific assets
2) Revenues from investing activities, etc.
Total revenues from investing activities (D)2. Expenditures for investing activities
1) Expenditure for specific assets
2) Expenditure for deposit and security deposit
3) Expenditure for acquisition of fixed assets
Total expenditures for investing activities (E)Excess of revenues over expenditures for investing activities (F) = (D) - (E)Excess of revenues over expenditures for the year (G) = (C) + (F)Excess of revenues over expenditures brought forward (H)Adjustment for excess of revenues over expenditures brought forward (I)Excess of revenues over expenditures carried forward (G) + (H)46

FY2007 Balance Sheet March 31, 2007

(Unit: yen)Item

FY 2007

FY 2006

Variance

83,863,303
674,149,708
11,625,852
22,339,855
12,551,310
804,530,028△ 11,184,940△ 340,030,400
15,009,569△ 22,332,690
3,049,356△ 355,489,105

387,000,000
387,000,000000100,000,000
40,000,000
55,000,000
10,000,000
074,111,460
2,286,375
281,397,835

1,427,9700△ 5,000,000
00
10,000,000△ 3,915,694
1,306,500
3,818,776

0
13,712,732
1,881,190
55,141,386
102,872,760
1,658,312
20,000,000
16,871,726
212,138,106
880,535,941
1,685,065,969

13,660,462△ 2,801,085
1,419,191△ 11,201,753
835,3211,770,505△ 20,000,000△ 16,871,726△ 33,189,085△ 29,370,309△ 384,859,414

153,396,593
70,195,766
9,098,066
120,000,000
352,690,425

197,479,586
74,111,460
17,872,374
410,000,000
699,463,420△ 44,082,993△ 3,915,694△ 8,774,308△ 290,000,000△ 346,772,995

1,427,970
3,592,875
5,020,845
357,711,270

0
2,286,375
2,286,375
701,749,795

1,427,970
1,306,500
2,734,470△ 344,038,525

1. Designated net assets
Contributions and subscriptions
Total designated net assets(Amount of allotment to endowment)
2. General net assets(Amount of allotment to endowment)(Amount of allotment to specific assets)

372,000,000
372,000,000(372,000,000)
570,495,285(15,000,000)(210,000,000)

372,000,000
372,000,000(372,000,000)
611,316,174(15,000,000)(205,000,000)

00(0)△ 40,820,889(0)(5,000,000)

Total net assets A) - B)
Total liabilities and net assets

942,495,285
1,300,206,555

983,316,174
1,685,065,969△ 40,820,889△ 384,859,414

I Assets
1. Current assets
72,678,363
Cash equivalents
334,119,308
Accrued revenues
26,635,421
Prepaid expenses
7,165
Advances paid
15,600,666
Suspense payments
449,040,923
Total endowment
2. Fixed assets(1) Endowment
387,000,000
Installment deposits of endowment
387,000,000
Total endowment(2) Specific assets
1,427,970
Assets for employee retirement allowance
100,000,000
Accumulated assets for system development
35,000,000
Accumulated assets for system construction
55,000,000
Accumulated assets for move of office
10,000,000
Accumulated assets for support to NGOs
10,000,000
Accumulated assets for formulation of projects and development of programs
70,195,766
Assets for bonus allowance
3,592,875
Assets reserved for executive officers' retirement285,216,611
Total specific assets(3) Other fixed assets
13,660,462
Vehicles and other transportation devices
10,911,647
Equipment attached to building
3,300,381
Appliances and fixtures
43,939,633
Softwares
103,708,081
Deposit and security moneys
3,428,817
Long-term prepaid expenses
0
Insurance reserve fund0
Prepaid pension expenses
178,949,021
Total other fixed assets
851,165,632
Total fixed assets
1,300,206,555
Total Assets A)
II Liabilities
1. Current liabilities
Accrued payments
Allowance for bonus
Deposit received
Short-term borrowings
Total Current liabilities
2. Fixed liabilities
Retirement supply reserve
Reserve for executive officers' retirement
Total fixed liabilities
Total liabilities B)
III Net Assets

47

Reference Materials

FY2007 Statement of Net Equity Increase (Decrease)

April 1, 2007 - March 31, 2008

(Unit: yen)Item

FY 2007

FY 2006

Variance(1) Current profits
1) Profit from the management of the endowment
2) Profit from business activities
Profit from grant aid programs
Profit from technical cooperation programs
Profit from loan programs
Profit from study and research on grant aid programs
Profit from activities of international organizations, etc.
Miscellaneous profits
Total current profits (A)2,366,532
2,913,721,573
2,197,642,884
208,416,207
122,271,250
278,900,000
105,313,058
1,178,174
2,916,088,105

1,134,040
2,993,756,440
2,375,965,167
241,569,818
112,482,323
206,724,000
55,865,101
1,150,031
2,994,890,480

1,232,492△ 80,034,867△ 178,322,283△ 33,153,611
9,788,927
72,176,000
49,447,957
28,143△ 78,802,375(2) Current expenses
1) Operating expenses
Expenses for grant aid programs
Expenses for technical cooperation programs
Expenses for loan programs
Expenses for follow-up activities
Expenses for study and research on grant aid programs
Expenses for activities on international organizations, etc.
Public relations and other operating expenses
Expenses for support for non-governmental organizations
Expenses for information infrastructure improvement
Personnel expenses for business departments
Common business expenses
2) Administrative expenses
Personnel expenses
General administrative expenses
Total current expenses (B)Current increase or decrease (C)=(A) - (B)2,404,415,290
732,260,982
20,885,638
53,098,671
0
13,756,065
58,834,913
19,131,654
10,560,484
104,249,578
1,332,884,077
58,753,228
552,493,704
291,776,558
260,717,146
2,956,908,994△ 40,820,889

2,222,731,847
728,423,463
13,832,504
39,306,129
100
4,793,435
329,889
15,825,431
6,479,957
118,619,040
1,295,121,899
0
554,016,887
268,528,054
285,488,833
2,776,748,734
218,141,746

181,683,443
3,837,519
7,053,134
13,792,542△ 100
8,962,630
58,505,024
3,306,223
4,080,527△ 14,369,462
37,762,178
58,753,228△ 1,523,183
23,248,504△ 24,771,687
180,160,260△ 258,962,635

000△ 40,820,889
611,316,174
570,495,285

69,197
69,197△ 69,197
218,072,549
393,243,625
611,316,174△ 69,197△ 69,197
69,197△ 258,893,438
218,072,549△ 40,820,889

II Designated Net Assets Increase or Decrease
Designated net assets at beginning of year
Net designated assets at end of year (H)372,000,000
372,000,000

372,000,000
372,000,000

00

III Net Assets at End of Year (G) + (H)942,495,285

983,316,174△ 40,820,889

I General Net Assets Increase or Decrease
1. Current increase or decrease

2. Nonrecurring increase or decrease(1) Nonrecurring expenses
1) Loss on retirement of fixed assets
Total nonrecurring expenses
Nonrecurring increase or decrease for this term (D)General net assets increase or decrease of this year (E)=(C) + (D)General net assets at beginning of year (F)General net assets at end of year (G)=(E) + (F)48

FY2007 Cash Flow Statement

April 1, 2007 - March 31, 2008

(Unit: yen)

Item

AmountI Cash Flows from Business Activities
1. General net assets increase or decrease of this year

△ 40,820,889

2. Adjustment to cash flows
1) Depreciation
2) Decrease in allowance for bonus3) Increase in accrued severance indemnities
4) Increase in executive officers' retirement allowances
5) Decrease in accrued revenues
6) Increase in prepaid expenses
7) Decrease in advances paid
8) Increase in suspense payments
9) Decrease in accrued payments10) Decrease in deposit received11) Decrease in long-term prepaid expenses
12) Decrease in prepaid pension expenses
Subtotal
Cash flows from business activities

25,227,106△ 3,915,694

1,427,970
1,306,500
340,030,400△ 15,009,569
22,332,690△ 3,049,356△ 44,082,993△ 8,774,308
619,432
16,871,726
332,983,904
292,163,015

II Cash Flows from Investing Activities
1. Revenues from investing activities
1) Revenues from liquidating specific assets
2) Revenues from investing activities, etc.
Total revenues from investing activities

79,111,460
20,000,000
99,111,460

2. Expenses for investing activities
1) Expenses for acquisition of fixed assets
2) Expenses for deposit and security deposit
3) Expenses for specific assets
Total expenses for investing activities
Cash flows from investing activities

28,693,858
835,32182,930,236
112,459,415△ 13,347,955

III Cash Flows from Financing Activities
1. Revenues from financing activities
1) Revenues from short-term debt
Total revenues from financing activities

180,000,000
180,000,000

2. Expenses for financing activities
1) Expenses for short-term debt
Total expenses for financing activities
Cash flows from financing activities
IV Increase or Decrease in Cash and Cash Equivalents of this Year
V Cash and Cash Equivalents at Beginning of Year
VI Cash and Cash Equivalents at the End of Year

470,000,000
470,000,000△ 290,000,000△ 11,184,940

83,863,303
72,678,363
Note : 1 Scope of Cash : Scope of cash includes cash and cash equivalents.

49

Reference Materials

A Brief History of JICS

1989

April

JICS (2 departments and 4 divisions) was founded and opened an office at Ichigaya Honmura-cho, Shinjuku-ku.

AugustJICS began compiling technical specifications and studies for expediting implementation of grant aid forincrease of food production.

December

JICS began on-site surveys of grant aid projects.

January

JICS began follow-up studies for grant aid projects.

April

JICS began procurement management services for grant aid projects.

November

JICS began procurement and transportation of equipment for technical cooperation.

April

JICS began small-scale procurement of equipment and materials for JICA projects.

November

JICS reorganized into 3 departments and 6 divisions.

January

JICS began procurement and transportation of equipment for technical cooperation experts.

September

JICS began dispatch of long-term grant aid researchers.

1993

October

JICS began providing services for cultural grant aid and non-project grant aid projects.

1994

February

JICS office moved to Shinjuku Mitsui Bldg., Nishi-Shinjuku, Shinjuku-ku.

April

JICS reorganized into 3 departments, 5 divisions and 5 offices.

1996

March

JICS office moved to Shinjuku Sanshin Bldg., Yoyogi, Shibuya-ku.

1997

July

JICS began providing services for grant aid for child health projects.

1998

January

JICS began procurement management services for grant aid for increase of food production projects.

March

JICS began providing services for emergency grant aid projects.

February

JICS established a Technical Information Center.

July

JICS reorganized into 3 departments, 1 office and 13 divisions.

October

JICS began support for NGO activities.

2001

April

JICS partially revised its Articles of Foundation.

2002

April

JICS began providing services for grant aid for research projects.

June

JICS began procurement management services for food aid projects.

March

JICS began providing services for grant aid for conflict prevention and peacebuilding projects.

April

JICS office moved to Shinjuku EAST Bldg., Tomihisa-cho, Shinjuku-ku.

May

JICS reorganized into 3 departments and 11 divisions.

October

JICS began providing services for grant aid for Japanese NGO projects.

1990

1991

1992

1999

2003

JICS reorganized into 2 offices, 3 departments and 8 divisions.
2004

June

JICS reorganized into 3 offices, 2 departments and 3 divisions.

2006

AugustJICS began providing services for grant aid for disaster prevention and reconstruction.

December

JICS began providing services for grant aid for community empowerment.

January

JICS established its Office of Management Planning.

April

JICS partially revised its Articles of Foundation.

October

JICS reorganized into 4 offices, 3 departments and 11 divisions.

2007

2008

50

Executive Management / Board of Trustees

Executive Management As of June 26, 2008, in alphabetical order [Term of office: to March 31, 2009]
President
Takahisa Sasaki
Vice President
Yukihisa Sakurada
Executive Directors
Kunihiko Fukao
Yozo Kaneko
Shunji Maruyama
Hideo Monden
Makoto Ohnishi
Kazuhisa Matsuoka
Nobuko Sanui

Managing Director, Tokio Marine & Nichido Fire Insurance Co., Ltd.
President, Japan Overseas Cooperative Association
President, Japan Silver Volunteers Inc.
Advisor, International Development Center of Japan
Senior Exective Offcer, Japan Airlines International Co., Ltd.
President, Japan International Cooperation Center
Managing Director, Nippon Keidanren

Auditors
Toshiaki Ogasawara
Tasuku Takagaki

Chairman, The Japan Times Ltd.; Chairman, Nifco Inc.
Senior Advisor, The Bank of Tokyo-Mitsubishi UFJ, Ltd.

Board of Trustees As of June 26, 2008, in alphabetical order [Term of office: to March 31, 2009]
ChairmanHiroshi Matsumoto

Advisor and Director, The International House of Japan, Inc.

Vice Chairman
Yoriko Meguro

Professor, Faculty of Human Sciences, Sophia University

Members
Michiyo Arita
Takamasa Hayase
Shunichi Hiraki
Ryokichi Hirono
Nobukatsu Ishikawa
Kazuo Kondo
Kazuo Nakagawa
Tomoyuki Sakurai
Hajime Suzuki
Makoto Tochigi
Yasuhiko Torii

Secretary General, Kansai NPO Alliance
Vice President, Japan International Cooperation Center
Affiliate Professor, LEC Tokyo Legal Mind Graduate School of Accountancy
Professor Emeritus, Seikei University; Visiting Professor, Graduate Institute of Policy Studies
Director, Research Institute of Tuberculosis, Exective Director, Japan Anti-Tuberculosis Association
Senior Executive Officer, Mitsui Sumitomo Insurance Co., Ltd.
Managing Director, Financing Facilitation and Procurement Supervision Department, Japan International Cooperation Agency
Managing Director, General Affairs Department, The Japan Foundation
Senior Executive Director, The Overseas Construction Association of Japan, Inc.
Senior Staff Writer, Economic Commentary Department, Editorial Bureau, Nihon Keizai Shimbun, Inc.
Professor Emeritus, Keio University

Presidents since JICS was established
Hiroshi Yokota
Shigeru Tokuhisa
Yutaka Nomura
Takahisa Sasaki

April 1989-December 1991
March 1992-March 1997
March 1997-March 2004
April 2004-

Chairman of the Board of Trustees since JICS was established
Fumio Watanabe
Shigeru Ishikawa
Hiroshi Matsumoto

Honorary Advisor, Japan Airlines Co. Ltd.
Professor Emeritus, Hitotsubashi University
Advisor and Director, The International House of Japan, Inc.

April 1989-March 2004
April 2004-March 2005
June 2005-

51

Reference Materials

Organization Chart (As of Octorber 1, 2008)

Board of Directors

AuditorBoard of Trustees

President

Vice President
Office ofManagement Audit
Secretary General

Office of Contract
Examination
Handling of fundamental
matters in contract procedures
and examination of
appropriateness in tendering andcontract procedures, contract
review committee●

Internal audit

First Management
Department（Facilities）

General Affairs
Department

Second Management
Department（Procurement）

Overseas Offices●●

General Affairs Division
Administration of the board of
directors and the board oftrustees, administration of theorganization, document control,
overall business coordination,
public relations, internal regulations,
legal affairs, statistics, information
control, security measures, support
for NGOs

Planning and
Coordination Division
Business planning for firstmanagement department andsecond management department,
operational coordination of common
matters and general affairs in firstmanagement department

Office of Quality
Management

Personnel Affairs
Division

Business quality management
in first management department
and second management
department, accumulation of
know-how and compilation ofbasic business documents

Personnel management, officeregulations, personnel training,
employee remuneration management, employee welfare,occupational health, labor union,
dispatch of experts

Technical Information
CenterOffice of Management
Planning
Business analysis, businessplanning, mid/long-term strategy,
development of new projects

Grant assistance for underprivileged farmers（2KR）● Food aid（KR）● Business coordination of common
matters and general affairs insecond management department●

Second Procurement
Management Division●* In addition to the above overseas offices,
JICS has local project offices in the following
countries and areas to smoothly implement
our projects:•Indonesia•Pakistan•Vietnam•Bhutan•Bangladesh•Senegal•Niger•Ethiopia•Benin•Lesotho•Nicaragua•Peru•Bolivia

Non-project grant aid

Third Procurement
Management Division
Support for technical cooperationand procurement
Cultural grant aid● Other equipment and materials●●

Handling of inquiries from staff ofoverseas medical institutions forwhich medical equipment wasprovided by grant aid

Finance andAccounting Division
Budget and settlement ofaccounts, financial planning,
cash management, facility andproperty management, planningand coordination of contracts

First Procurement
Management Division

Afghanistan Office
Madagascar OfficeGrant and Loan Cooperation
Support Division
Project execution study, studies on basic research etc.,
design study and cost estimate for grant aid
projects, support of procurement by yen loan, project
execution study (grant aid for general projects)

First Construction
Management Division
Reconstruction assistance to Afghanistan
Reconstruction assistance to Iraq
Reconstruction assistance to Pakistan● Assistance for recovery from the disaster caused by the major earthquake
off the coast of Sumatra and the tsunami in the Indian Ocean● Grant aid for conflict prevention and peacebuilding●●●

Second Construction
Management Division●●

Grant aid for disaster prevention and reconstruction (Anglophone)
Grant aid for community empowerment (Anglophone)

Third Construction
Management Division●●

52

Grant aid for disaster prevention and reconstruction (Francophone, Hispanophone)
Grant aid for community empowerment (Francophone, Hispanophone)The Articles of Foundation of Japan International Cooperation System (JICS)

April 12, 1989
Minister of Foreign Affairs Authorization No.3
Amended on December 27, 1993
Minister of Foreign Affairs Authorization No.60
Amended on April 17, 1996
Minister of Foreign Affairs Authorization No.16
Amended on April 13, 2001
Minister of Foreign Affairs Authorization No.11
Amended on April 3, 2003
Minister of Foreign Affairs Authorization No.22
Amended on April 11, 2007
Minister of Foreign Affairs Authorization No.14

Chapter 1. General Provisions
Article 1 (Name)
1 This corporation is called Japan International Cooperation System (JICS) (hereinafterreferred to as "the Foundation").
Article 2 (Offices)
1 The Foundation shall locate its principal office in Shinjuku-ku, Tokyo, Japan.
2 The Foundation may establish a subsidiary office or offices elsewhere as deemednecessary after the Board of Directors votes so to do.
Article 3 (Purposes)
1 The purposes of the Foundation are to promote higher quality international
cooperation by cooperating in the appropriate and efficient implementation of Japan’s
Official Development Assistance (“ODA”) and other international cooperation programsfor developing countries and territories and thus to contribute to the economic andsocial development of the world as well as the enhancement of friendly international
relations.
Article 4 (Business)
1 The Foundation shall conduct the following business while paying due respect to thework of private enterprises in order to accomplish the purposes described in thepreceding article:(1) Business which contributes to the promotion of the appropriate and efficient
implementation of grant aid programs, technical cooperation programs and loan
programs which are parts of Japan’s ODA;
(2) Business which contributes to the promotion of the appropriate and efficient
implementation of international cooperation programs executed by internationalorganizations, foreign governments or other entities engaged in international
cooperation activities;(3) Follow-up activities and after-care activities for such programs mentioned above initems (1) and (2);(4) Research and studies on methods of efficient implementation of international
cooperation;(5) Education and support which promote international cooperation; and(6) Other activities necessary to achieve the purposes of the Foundation.

Chapter 2. Assets and Accounting
Article 5 (Composition of Assets)
1 The assets of the Foundation shall consist of the following:(1) The assets listed in the inventory at the time of the establishment;(2) Donations in cash and in kind;(3) Income generated from the assets;(4) Membership fees;(5) Income from business operations; and(6) Other income.
Article 6 (Kinds of Assets)
1 The Assets of the Foundation shall consist of two kinds of assets–endowment andoperating assets.
2 The endowment shall consist of the following:(1) Those assets listed in the endowment section in the inventory at the time of theestablishment;(2) Those assets donated specified as endowment; and(3) Those assets which the Board of Directors resolved to transfer to the endowmentfrom the operating assets.
3 Assets other than endowment shall be operating assets.
Article 7 (Management of Assets)
1 The President shall manage the assets of the Foundation, and its management methods
shall be determined separately by the President with the vote of the Board of Directors.
2 Of the endowment, cash shall be managed and kept in a safe and secure manner, suchas time deposits at post offices or banks, entrustment to trust companies, and thepurchase of national, public and corporate bonds.
Article 8 (Restrictions on Disposal of Endowment)
1 The endowment may not be disposed of or used as a collateral. However, should

unavoidable circumstances in the execution of business of the Foundation arise, part ofthe endowment may be disposed of, or the whole or part of it may be used as collateralprovided that this is approved by a vote of two-thirds or more of the existing membersof the Board of Directors and the approval of the Board of Trustees, and also theapproval of the Minister of Foreign Affairs.
Article 9 (Expenditure)
1 Expenses of the Foundation shall be paid out of the operating assets.
Article 10 (Business Plan and Budget)
1 The President shall prepare the Foundation's business plan and the income andexpenditure budget therefor, which shall be submitted to the Minister of Foreign Affairs,
after the vote of two thirds or more of the existing members of the Board of Directors
and approved by the Board of Trustees, prior to the commencement of eachaccounting period. The same shall apply in the event of any changes thereto.
Article 11 (Provisional Budget)
1 Notwithstanding the provision of the preceding article, when a budget can not be
finalized for unavoidable reasons, the President may receive income and makepayments based on the preceding year's income and expenditure budget with the voteof the Board of Directors until the day on which a new budget is approved.
2 The income and expenditure described in the preceding paragraph shall be deemed aspart of the newly approved income and expenditure budget.
Article 12 (Business Report and Settlement of Accounts)
1 The Foundation shall report to the Minister of Foreign Affairs on its business andsettlement of accounts of income and expenditure within three months after the end ofeach financial year, by submitting a business report, an income and expenditurestatement, a statement of net worth, a balance sheet and an inventory prepared by the
President, be audited by the Auditors, approved by a vote of two-thirds or more of theexisting members of the Board of Directors and approved by the Board of Trustees. In
this case, if there has been any change in the total assets, the registration thereof shallbe made within two weeks and a certified copy of corporate registration shall be
attached.
Article 13 (Long-term Borrowing)
1 When the Foundation intends to make long-term borrowing, excluding short-termborrowing which is to be paid off with the income of that particular accounting period,
it must be approved by a vote of two-thirds or more of the existing members of theBoard of Directors and approved by the Board of Trustees, and also must be approvedby the Minister of Foreign Affairs.
Article 14 (Assumption of Duties and Waiver of Rights)
1 Except for those provided for in the budget, when the Foundation intends to assume
new obligations or waive any rights, it must be approved by a vote of two-thirds ormore of the existing members of the Board of Directors, approved by the Board ofTrustees and also approved by the Minister of Foreign Affairs.
Article 15 (Accounting Period)
1 The accounting period of the Foundation shall commence on April 1 every year andend on March 31 of the following year.

Chapter 3. Directors
Article 16 (Kinds of Officers and Quorum)
1 The Foundation shall have the following Directors;
Executive Directors Six or more up to fifteen.
Auditors Two.
2 Of the Executive Directors, one shall become the President, one shall be the Executive
Managing Director and one or two shall become Managing Directors.
Article 17 (Election, etc.)
1 The Executive Directors and Auditors shall be elected by the Board of Trustees.
2 The Executive Directors shall elect from among themselves the President, Executive
Managing Director and Managing Directors.
3 The Executive Directors, Auditors and Trustees shall not be allowed to hold more than
one position.
4 The total number of the Executive Directors having a relative or anybody with a special
relationship to them shall not exceed one-third of the total number of the members of
the Board of Directors.
5 The Auditors shall not be related or have a special relationship to each other.
6 Any change in the makeup of the Executive Directors shall be registered within two
weeks, and a notification to that effect shall be made to the Minister of Foreign Affairs
without delay with a certified copy of corporate registration attached.
7 Any change in the makeup of the Auditors shall be notified to the Minister of Foreign
Affairs without delay.

53

Reference Materials

Article 18 (Duties)
1 The President shall represent the Foundation and oversee its operation.
2 The Executive Managing Director shall assist the President and supervise theFoundation's operations, and shall act for the President to carry out its duties in theevent that the President is unable to perform his duties owing to unavoidable
circumstances, or in the absence of the President.
3 The Managing Directors shall assist the President and the Executive Managing Director
and transact the Foundation's operations and one of them, in the order appointed inadvance by the President, shall act for the Executive Managing Director to carry out
his/her duties in the event that the Executive Managing Director is unable to perform
his/her duties owing to unavoidable circumstances or in the absence of the Executive
Managing Director.
4 The Executive Directors shall organize the Board of Directors and shall vote and carryout the Foundation's business pursuant to the provisions of this Articles of Foundation.
5 The Auditors shall perform the following duties:(1) Audit the assets and accounts;(2) Audit the operational performance of the Executive Directors;(3) Notify, in the event that they find irregularities in accounting practices andoperations, the Board of Directors, the Board of Trustees and the Minister of Foreign
Affairs thereof; and(4) Demand convocation of a meeting of the Board of Directors and a meeting of theBoard of Trustees as necessary for the notification described in the preceding
paragraph.
Article 19 (Term of Office)1 The term of office of a Director shall be two years. However, he/she shall not be
prevented from being reappointed to his/her position.
2 The term of office of the Director who is elected as a substitute or due to an increase in
the fixed number shall be the remaining term of office of the predecessor or the current
Director.
3 The Director shall perform his/her duties even after his/her resignation or expiration of
his/her term of office until his/her successor assumes the office.
Article 20 (Dismissal)
1 When an officer falls under any of the following, the Board of Directors and the Board ofTrustees may dismiss the Director with the votes of two-thirds or more of the existing
members of the Board of Directors and the Board of Trustees. In such a case, before thevotes are made by the Board of Directors and the Board of Trustees, the Director mustbe given an opportunity to explain his actions.
(1) When the Director concerned is unable to perform his/her duties due to physical ormental disability.
(2) When the Director concerned is found to have breached his/her duties or to have
behaved in a manner unbecoming for a Director.
Article 21 (Remuneration)
1 The Directors serve without remuneration. However, full-time Directors may be paid
remuneration.
2 Expenses may be reimbursed to the Directors.
3 Matters necessary in connection with the preceding two paragraphs shall be
determined separately by the President with the vote of the Board of Directors.

Chapter 4. Board of Directors
Article 22 (Organization)
1 The Board of Directors shall consist of Executive Directors.
Article 23 (Capacity and Powers)
1 The Board of Directors shall, in addition to those provided elsewhere in this Articles ofFoundation, vote and carry out important matters related to the business of theFoundation.
Article 24 (Types and Convening of Meetings)
1 The Board of Directors shall hold two types of meetings: ordinary meetings of the Boardof Directors and extraordinary meetings of the Board of Directors.
2 Ordinary meetings of the Board of Directors shall be held twice a year.
3 Extraordinary meetings of the Board of Directors shall be held when one of thefollowing events occurs:(1) When the President considers it necessary;(2) When one-third or more of the existing Executive Directors demand a meeting of theBoard of Directors to be convened in a writing describing the agenda; or(3) When the Auditors demand a meeting of the Board of Directors to be convened inaccordance with the provisions of Item 4 of Paragraph 5 of Article 18.
Article 25 (Convocation)
1 The President shall convene a meeting of the Board of Directors.
2 In cases falling under Items 2 and 3 of Paragraph 3 of the preceding article, the President
shall convene an extraordinary meeting within fourteen days from that day.
3 In the event a meeting of the Board of Directors is to be convened, the date, time, place,54

agenda and matters to be deliberated shall be notified in writing at least seven days
prior to the meeting.
Article 26 (Chairman)
1 The Chairman of the meetings of the Board of Directors shall be the President.
Article 27 (Quorum)
1 A meeting of the Board of Directors shall not be held unless two-thirds or more of theexisting Executive Directors are present.
Article 28 (Voting)
1 A decision at a meeting of the Board of Directors shall, in addition to those provided forin this Articles of Foundation, be determined by a majority of the Executive Directors
present, and in case of a tie, the Chairman shall make a decision.
Article 29 (Voting in Writing, etc.)
1 When there are unavoidable reasons for not being able to be present at a meeting of
the Board of Directors, an Executive Director concerned may vote in writing on thepreviously notified agenda, or may appoint another Executive Director as his/her proxy.
2 In the case of the preceding paragraph, the Executive Director shall be considered as
being present at the meeting of the Board of Directors in the application of thepreceding two articles.
Article 30 (Minutes)
1 With respect to the business of the meeting of the Board of Directors, minutes settingout the following matters shall be prepared:(1) Date, time and place;(2) The existing number of Executive Directors and the number and the names of thosepresent. (In the case of a vote in writing and a vote by proxy, these facts shall be
noted.);(3) Matters to be deliberated and resolved.
(4) An outline of the proceedings and the results.
(5) Matters related to the election of the persons to sign the minutes.
2 The minutes shall be signed and sealed by the Chairman and two or more persons
elected to sign the minutes at the meeting.

Chapter 5. Trustees and Board of Trustees
Article 31 (Trustees)
1 The Foundation shall have twelve to twenty-four Trustees.
2 Of the Trustees, one shall be the Chairman of the Board of Trustees and one or two shallbe the Vice Chairman of the Board of Trustees.
3 The Trustees shall be elected at a meeting of the Board of Directors and the President
shall appoint them.
4 Of the Trustees, the total number of Trustees who are related to or have a special
relationship to any one of the Directors, or the total number of Trustees who are related
to or have a special relationship to one of the Trustees shall not exceed one-third of theexisting number of Trustees.
5 The provisions of Articles 19 to 21 (except for the proviso in Paragraph 1 of Article 21)
shall apply mutatis mutandis to the Trustees. In this case, "Director(s)" in these articles
shall be read as "Trustee(s)".
Article 32 (The Board of Trustees)
1 The Board of Trustees shall consist of Trustees.
2 The Chairman and the Vice Chairman of the Board of Trustees shall be elected fromamong the Board of Trustees by the Board of Trustees.
3 The Chairman of the Board of Trustees shall convene a meeting of the Board of Trustees
and chair the meeting.
4 The Vice Chairman of the Board of Trustees shall assist the Chairman of the Board ofTrustees and one of them, in the order appointed in advance by the Chairman of theBoard of Trustees, shall act for the Chairman of the Board of Trustees to carry out its
duties and in the event the Chairman of the Board of Trustees is unable to perform
his/her duties owing to unavoidable circumstances or in the absence of the Chairmanof the Board of Trustees.
Article 33 (Duties of the Board of Trustees)
1 The Board of Trustees shall perform the duties as provided for in this Articles ofFoundation, and also shall deliberate the matters required and give advice in responseto requests of the President.
Article 34 (Type and Convening of Meetings of Board of Trustees)
1 The Board of Trustees shall hold two types of meetings: ordinary meetings of the Boardof Trustees and extraordinary meetings of the Board of Trustees.
2 Ordinary meetings of the Board of Trustees shall be held twice a year.
3 Extraordinary meetings of the Board of Trustees shall be held when one of the following
events occurs:(1) When the Chairman of the Board of Trustees considers it necessary;(2) When the President considers it necessary;(3) When one-third or more of the existing number of Trustees demand a meeting of

the Board of Trustees to be convened in a writing describing agenda; or(4) When the Auditors demand a meeting of the Board of Trustees to be convened inaccordance with the provisions of Item 4 of Paragraph 5 of Article 18.
Article 35 (Convocation and Management of Board of Trustees)
1 In cases falling under Items 2 to 4 of Paragraph 3 of the preceding article, the Chairmanof the Board of Trustees shall convene an extraordinary meeting of the Board of Trustees
within fourteen days from that day.
2 In the event a meeting of the Board of Trustees is to be convened, the date, time, place,agenda and matters to be deliberated shall be notified in writing at least seven days
prior to the meeting.
3 The provisions of Articles 27 to 30 shall apply mutatis mutandis to the Board of Trustees.
In this case, "the Board of Directors" and "Executive Director(s)" shall read as "the Boardof Trustees" and "Trustee(s)."4 In addition to those provided for in each of the preceding paragraphs, mattersnecessary in connection with the management of the Board of Trustees shall be
determined separately by the President with the vote of the Board of Directors.

Chapter 6. Advisors and Specialist Committee
Article 36 (Advisors)
1 The Foundation may have Advisors not exceeding five persons.
2 The President shall appoint the Advisors from among people with experience or
academic standing or those who have contributed to the Foundation with the approvalof the Board of Directors.
3 The Advisors shall express their views on the basic management policy of theFoundation in response to requests from the President, or express their opinions.
4 The provisions of Paragraph 1 of Article 19 and Articles 20 and 21 (except for the proviso
in Paragraph 1 of Article 21) shall apply mutatis mutandis to the advisors. In this case,"Director(s)" in these articles shall read as "Advisor(s)."(6) Documents that show assets, liabilities and net worth;(7) Daily business transaction records;(8) Accounting books and evidentiary documents related to income and expenditure; and(9) Other pertinent documents and books.
2 The documents and accounting books provided in the preceding items shall be kept
based on the following classification.
(1) Permanently for Items 1 to 6
(2) Ten years for Items 7 to 8(3) Five years for Item 9

Chapter 9 Alteration in The Articles of Foundation and Dissolution
Article 42 (Alteration in the Articles of Foundation)
1 This Articles of Foundation shall not be altered unless approved by the votes of threequarters or more of the existing members of the Board of Directors and the Board ofTrustees at their respective meetings and approved by the Minister of Foreign Affairs.
Article 43 (Dissolution)
1 The Foundation may dissolve itself in accordance with Items 2 to 4 of Paragraph 1 of
Article 68 of the Civil Code, and also with the votes of three quarters or more of theexisting members of the Board of Directors and the Board of Trustees at their respective
meetings and the approval of the Minister of Foreign Affairs.
Article 44 (Disposal of Residual Assets)
1 The residual assets at the time of the dissolution of the Foundation shall be donated toorganizations whose purposes are similar to those of the Foundation, with the votes ofthree quarters or more of the existing members of the Board of Directors and the Boardof Trustees respectively and with the approval of the Minister of Foreign Affairs.

Chapter 10. Additional Rule
Article 37 (Specialist Committee)
1 The Foundation may establish a specialist committee in order to conduct research andstudies of technical and specialized matters related to the business as set out in Article 4.
2 The Board of Directors shall elect specialist committee member from among people
with experience or academic standing and the President shall appoint them.
3 Specialist committees shall be organized based on the subject matters of research andstudies.
4 Matters necessary in connection with the specialist committee members and specialist
committees shall be determined separately by the President with the vote of the Boardof Directors.

Chapter 7. Support Members
Articles 38 (Support Members)
1 Those who agree with the purposes of the Foundation and pay membership fees toassist its activities shall be called support members. They shall be classified into two
kinds: corporate support members and individual support members.
2 Those who have paid corporate support membership fees are corporate support
members and those who have paid individual support membership fees are individual
support members.
3 Matters necessary in connection with support members and support membership fees
shall be determined separately by the President with the vote of the Board of Directors.
Article 39 (Non-Refund of Contributions)
1 Support membership fees and other contributions shall not be refunded.

Chapter 8. Secretariat and Storage of Documents
Article 40 (Secretariat)
1 The Foundation shall establish a Secretariat in order to deal with clerical matters.
2 The Secretariat shall have an office manager and other staff members necessary.
3 The President shall employ and dismiss the office manager and staff members.
4 Matters necessary in connection with the organization and management of theSecretariat shall be determined separately by the President with the vote of the Board of
Directors.
Article 41 (Keeping Documents and Accounting Books)
1 The Foundation's principal office shall be always equipped with the following
documents and accounting books:(1) The Articles of Foundation;(2) The names of Executive Directors, Auditors, Trustees, Advisors, Specialist members
and Secretariat staff members and their personal histories;(3) The names of the support members and documents related to changes in theircomposition;(4) Documents related to permission, authorization, and registration;(5) Documents related to proceedings of the decision-making bodies provided for inthis Articles of Foundation;

Article 45 (Delegation)
1 In addition to those provided for in this Articles of Foundation, matters necessary inconnection with the management of the Foundation shall be determined separately by
the President with the vote of the Board of Directors.

Supplementary Provision
1 This Articles of Foundation became effective on the day on which the establishment of
the Foundation was permitted.
2 Notwithstanding the provisions of Article 10, the initial year's business plan and income
and expenditure budget were determined by the establishment representatives.
3 Notwithstanding the provisions of Article 15, the first accounting period covered fromthe day on which the establishment of the Foundation was permitted to March 31, 1990.
4 Notwithstanding the provisions of Paragraphs 1 and 2 of Article 17, the initial Directorsof the Foundation were determined by the establishment representatives, and theirterm of office shall be until March 31, 1991, notwithstanding the provisions of Paragraph
1 of Article 19.
5 Notwithstanding the provisions of Paragraph 3 of Article 31 and Paragraph 2 of Article
32, the initial members of the Board of Trustees were determined by the establishment
representatives and their term of office shall be until March 31, 1991, notwithstanding
the provisions of Paragraph 1 of Article 19 being applicable mutatis mutandis to
Paragraph 5 of Article 31.

Supplementary Provision(December 27, 1993 Minister of Foreign Affairs Authorization No.60)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 17, 1996 Minister of Foreign Affairs Authorization No.16)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 13, 2001 Minister of Foreign Affairs Authorization No.11)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 3, 2003 Minister of Foreign Affairs Authorization No.22)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.
Supplementary Provision(April 11, 2007 Minister of Foreign Affairs Authorization No.14)
This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

55

56

2007

Apr. 2-3

Exercise implemented to contain a new type of influenza with the ASEAN secretariat

Apr. 11JICS partially revises its Articles of Foundation

May 3

JICS receives a commendation from WHO for its contribution to infectious diseases control

May 7

Afghanistan's Deputy Minister of Finance visits JICS

May 17-24 Chairman of Board of Trustees visits Indonesia for project evaluation
May 24

Ceremony to destroy small arms held in Cambodia

May 26JICS president attends a ceremony commemorating the first anniversary of the Earthquake in
Yogyakarta and Central Java (Indonesia)

Jun. 13

1st regular meeting of the JICS Board of Trustees and Board of Directors for FY2007

Jul. 22

President and his staff of West African Development Bank visit JICS

Aug. 13-14 Students from the Tokyo Metropolitan Oshima Kaiyo-kokusai High School visit JICS for Work Exposure
Aug. 21JICS presents a letter of appreciation to those who made a distinguished contribution to the Project
for the Reconstruction for the Area Affected by the Earthquake in Yogyakarta and Central Java

Sept. 10

Meeting and discussion with NGOs in the JICS support for NGOs program in FY2004-2005

Oct. 6-7

JICS participates in Global Festa Japan 2007

Oct. 8

Iraqi Ambassador to Japan visits JICS

Oct. 11-12 Formal opening of two bridges constructed by the Project for the Support for the Reconstruction
Efforts after Hurricane Stan Disaster (Guatemala)2008

Oct. 22Tool to verify the effectiveness of projects by NGOs opened to the public

Oct. 31JICS Annual Report 2006 issued

Nov. 6-11

President of JICS visits Indonesia to attend a ceremony at Nias Island for the reconstruction of a
hospital damaged by the Indian Ocean Tsunami DisasterNov. 10JICS participates in International Cooperation Career Fair 2007

Dec. 14JICS receives a commendation from Japan NGO Center for International Cooperation (JANIC)

Dec. 18

JICS selects groups to receive assistance under its FY2007 support for NGOs program

Jan. 23

Their Imperial Highnesses Prince and Princess Akishino inspect a school rebuilt under the project for
the Reconstruction for the Area Affected by the Earthquake in Yogyakarta and Central Java

Jan. 24

Ceremony commemorating the third anniversary of Assistance for Sumatra Earthquake and Indian
Ocean Tsunami Disaster held (Indonesia)

Jan. 24

Undersecretary of Tanzanian Ministry of Health and Social Welfare visits JICS

Feb. 2-3

JICS participates in the One World Festival

Feb. 16JICS staff invited to give a lecture for integrated studies at the Junior High School attached to
the Japan Women's University

Mar. 24-25 2nd regular meeting of the JICS Board of Trustees and Board of Directors for FY2007

Japan International Cooperation System
Annual Report 2007
Published November 28, 2008 (English Edition)

Compiled and published by Japan International Cooperation System
Shinjuku EAST Building, 10-5, Tomihisa-cho, Shinjuku-ku, Tokyo, 162-0067 JAPAN
Tel: +81-3-5369-6960
http://www/jics.or.jp/

Editorial assistance: Wisdom Co., Ltd.

©2008 Japan International Cooperation System

Printed in JapanJICS ANNUAL REPORT 2007