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Extending the Value of Your Identity
Management System with File Dynamics
Your identity management system is invaluable. It helps to ensure regulatorycompliance and ­appropriate application access, provide identity-based
account provisioning, and promote complete account lifecycle management.
And with the addition of File Dynamics, it can do even more!
File Dynamics at a GlanceManages lifecycle of data based on
identity and role s user or group accounts are createdA
through your identity management system,
File Dynamics simultaneously provisions theassociated user and group storage areas.
Assigns proper access to network storage
 your identity management system createsAs
a new user or group, File Dynamics assigns
or restricts access permissions to group oruser storage.
Helps meet compliance objectives

Security
policies secure sensitive data
through alerts and restrictions.

Identity Management Systems

You deployed your identity management
system with the objective of ensuring that
only authenticated users have access tothe specific applications, systems, or IT
environments to which they are authorized.
The system provides automated control
over user provisioning and the process ofonboarding new users such as employees,partners, clients, and other stakeholders.
Additional controls include the process ofauthorizing system permissions for existingusers and the offboarding of users who
are no longer authorized to access theorganization’s systems.
In short, your identity management system
is an amazing tool for automating theprocess of providing users the right accessto applications and systems they need toperform their jobs. With all of its capabilities,
it might be hard to imagine that your identity
management system can do much more—
but it can.

Sensitive Information in Structured
and Unstructured DataYour identity management system helps toensure appropriate access to applications,which can in turn enable and restrict accessto sensitive information stored in databases.
Known as “structured data,” these data are
a primary source of personal identifiable
information (PII), health records, accountnumbers, passwords, and other confidential
information that, when accessed byunauthorized individuals, can have potentiallydevastating consequences.
An equally vulnerable, but historically lessemphasized data set, is “unstructured data.”
Unstructured data are the file-based data—the word processing, spreadsheets, media,virtual images, and other files that make up
more than 80 percent of an organization’s
stored data. And like structured data,unstructured data can also contain sensitive
information that needs to be protected.
In some cases, it could be PII exported fromstructured data sources. But it’s not just about
PII—unstructured data can be the “crownjewels” of a company’s data. Excel files might
contain profit and loss data, Word files might
include legal information, and PowerPoint
files might include sales forecasts.

Automating Unstructured
Data Management

OpenText™ File Dynamics is the means ofextending the provisioning and accessmanagement capabilities of your identity
management system from structured data
to unstructured data. Through policies thatyou establish in File Dy­namics, your identity
management system can now automate
the management and secure accessof unstructured data located on yourenterprise network.
In other words, as your identity management
system automatically grants access toapplications and systems based on identity1With File Dynamics, you can extend the capabilities ofyour identity management system to oversee identitybased access management to include unstructured data.

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and role, through File Dynamics, your identity
management system can simultaneously
provision group, project, or user network
storage as well as establish or restrict accessto network folders storing sensitive data,also known as “high-value targets.”
Below are just a few examples of thecapabilities of File Dynamics. In many ways,
you are limited only by your imagination.
Provisioning Network Storage
File Dynamics enables you to create policies
that trigger actions when events take placein Active Directory (AD). These actions
include provisioning new network storage
locations. For example, if an organization
initiated a new project through the identity
management sys­tem, an administrator
would initiate the approval and workflow
process that would create a group andspecify the group members. At the same time,
File Dynamics could create a network storage
area according to the size, location, structure,and permissions specified in the policy.
Additionally, network storage locations
can be provisioned for users according totheir identity and role—with size, location,structure, permissions, and other settings
based on the policy specifications.

Securing Access to Sensitive Data
File Dynamics can also automate theprovisioning and governance of sensitive
data tied to workflow and approval processes
within your identity management system.
For example, an organization might need toprovision folders for storing sensitive data for
their customers. A request for a new folderthat includes the customer name and user
access requirements would be submitted
for approval. The identity management
system would then create two groups:
one needing Read access and one needing
Write access. As these groups are createdin AD, File Dynamics can provision the newfolder, assign permissions for each group,
set the ownership, and establish astandardized folder structure.

About NetIQ by OpenText

OpenText has completed the purchaseof Micro Focus, including CyberRes.
Our combined expertise expands oursecurity offerings to help customers protect
sensitive information by automating privilege
and access control to ensure appropriate
access to applications, data, and resources.
NetIQ Identity and Access Management ispart of OpenText Cybersecurity, which provides
comprehensive security solutions forcompanies and partners of all sizes.

To further assure that sensitive data is
protected from unauthorized access,File Dynamics enables you to establish various
security policies that secure data throughalerts and restrictions. Security Notification
policies notify you when access permissions
on a high-value target have been changed.
Lockdown policies prevent accesspermissions on a high-value target frombeing modified. And Fencing policies
limit access for high-value targets toonly authorized users and roles.

OpenText Cybersecurity provides comprehensive security solutions for companies and partners of all sizes. From prevention, detection and response to recovery, investigation and compliance,
our unified end-to-end platform helps customers build cyber resilience via a holistic security portfolio. Powered by actionable insights from our real-time and contextual threat intelligence,
OpenText Cybersecurity customers benefit from high efficacy products, a compliant experience and simplified security to help manage business risk.
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