Data SheetEnterprise Storage Reporting
through File Reporter
The enormous growth of network storage content is introducing enormous management
challenges. Today’s enterprises not only need to know what files they are storing, but ifthey are protecting themselves from unauthorized access. They need to know if theirstorage infrastructure is optimized and if not, what measures they can take to improve
it. File Reporter provides enterprise level file inventorying and reporting so you canoptimize your Microsoft network and 365 cloud storage for efficiency and compliance.

Product Highlights

OpenText™ File Reporter inventories Microsoftnetwork file systems and 365 cloud application
libraries to deliver the detailed file storage
intelligence you need to optimize andsecure your network and Microsoft 365
cloud application storage for efficiency andcompliance. Engineered for enterprise level
reporting, File Reporter gathers data acrossthe millions of files and folders scatteredamong the network storage devices and theMicrosoft 365 cloud storing files for OneDrive
for Business, SharePoint Online and Teams.
Flexible reporting, filtering, and querying
options then present the exact findings youneed so you can demonstrate complianceor take corrective action.

Key Benefits

File Reporter introduces an extensive set offeatures and benefits unavailable in othernetwork reporting solutions.
Enterprise Reporting
Unlike other reporting solutions that limit
report­ing to individual storage devices,
File Reporter lets you report on files scatteredacross mul­tiple servers and NAS devices aswell as files located in Microsoft 365 cloud
applications, namely OneDrive for Business,
SharePoint Online, and Teams. Rather thangenerating individual reports on each server
or library and then viewing each report tomake your deci­sions, you can gather theinformation you need in one single report.

File Reporter identifies files stored in theMicrosoft network or 365 cloud application
libraries, which users have access to sensitive
information, the size of the files, when users
last accessed or modified the files, the locationsof duplicate files, and much more.

Active Directory Enabled Security Reporting
File Reporter integrates with Microsoft Active
Directory and Azure Active Directory toascertain and report on access permissions.

Additionally, File Reporter helps calculate
storage costs and identifies access rights tofolders and consequently, the files that arecontained within.

• Who has direct access to a Windows share,including all subfolders

Security reports can indicate:• Who has direct and inherited permissions
through a single path

• A comprehensive list of a user’s or group’s
access permissions• Which NTFS permissions have changed
between two points in time
• Multiple security category findings throughCustom Query reports
Expansive Data Content
When File Reporter scans a network storage
object or a Microsoft 365 cloud application
library, it gathers extensive information thatyou can use as content in a variety of built-in
File Reporter reports or Custom Query reports.
This information includes file and folder
metadata, se­curity and permissions
information, user disk quota information,
growth rates of stored data, and much more.
Flexible Reporting and Presentation Types
File Reporter offers a broad range of built-in
report types specific to your filtering andpresentation preferences. Additionally,Custom Query reports can be generatedusing SQL commands. Reports can besaved in a variety of standard file types.
Graphing capabilities let you present data
in an assortment of graphical formats.

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Key Features
Scan Policies
Through an agent, File Reporter takes ascan of a storage resource’s file system andMicrosoft 365 cloud application libraries ata given moment. Scans are indexed datathat are specific to a storage resource andthe means of generating a storage report.
File Reporter conducts scans according to
the specifications of scan policies that youestablish. Specifications include how often
to conduct a scan, what time of day to do so,
and who to notify in case there is a problem.
This allows File Reporter to automate thescanning process so you don’t have to staylate and initiate the scan yourself.
Report FilteringFile Reporter reports have the potential to begigabytes in size, and possibly hundreds ofthousands of pages long. Reviewing all of thisdata in a report is impractical and inefficient.
File Reporter therefore lets you create reports

through filters that present a reduced numberof entries according to the criteria you want
to see.
Notification
File Reporter notifies network administratorsof all completed scans and reports or scans
and reports in progress. It also can advise
administrators via email when scans havecompleted or failed. File Reporter can send
email notification via OpenText™ GroupWise,
Microsoft Ex­change and even open source
email products such as Sendmail.
Web-Based Administration
You can conduct all File Reporter administrative
tasks through a web-based session using
a number of supported web browsers. In
addition to configuring the system, defining
scan policies, configuring and generating
reports, you can view the completed reports
through the same web session.

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