🌊🚣

😱

💦

Research Management 101
aka letʼs not ﬁnd ourselves up Schittʼs creek without a paddle

Dr. Katie Seaborn
Director, Aspirational Computing Lab
Associate Professor, Tokyo Institute of Technology

本日の目標Today> What is ”research management”?
> Vision> Assemble
🌟Activity> Schedule> Organize> Manage> Document
🌟Activity🌐

Schedule
Vision⌛🗃📋🤖
🎩Organize

Document

ManageAssembleリサーチ・マネジメントとは何か？
What is research management?

So what is this all about, anyways? Well …
For you: Enabling a full and complete understanding of thecurrent state and path of your research projectFor your team: Providing structure and conﬁdence in you, eachother, and the research
For your research: Making it easy for you do it🎯🎯
Can you think of a time when you felt lost …
dazed and confused … stressed … or straight
up in a panic?!?!?! … about your research?

🤔

リサーチ・マネジメントとは何か？
What is research management?

We uncouth Canadians have a saying (andalso a rather hilarious sitcom), which is:“Up Schittʼs creek without a paddle.”> The creek is your path to success withthe research project. Better be up!
> The water is how you get there. Better be
clear and problem-free!
> The paddle is the tool to make it happen.
Better have some of those!

🎯🎯

リサーチ・マネジメントとは何か？
What is research management?

device: 🛶
場所窓 (v/b-a-s(c)h-o-ma-do)
Hereʼs the water 🌊 … Mnemonic
and the paddles🌊🛶

VisionAssemble

Schedule

Organize

ManageDocument

VisionDocument

Roles

Project Timeline

Communication,e.g., Slack, Zoom

Hat Tricks 🏒

One Doc to Rule
Them All 💍

One Doc to Rule
Them All 💍

RegularMeetings

Folders and Files

Rally

Meeting
Minutes

Repositories,e.g., OSF

RemindTeam Overview
Current Status

Team Data, e.g.,
ORCID

Special Dates,e.g., Conference
Deadlines

React
Protocols,
Scripts, andChecklists

Resources, e.g.,
ZoteroAny questions?

🤔

ビジョン
VisionA vision document can help you and your team ensure a sharedunderstanding of the research and its ultimate conclusion.
Acts as a map of the research project.
Can be as simple as a ポンチ絵 (ponchi-e) or a short slide deckwith the essentials, especially the team and current status.

🌐ビジョン： ポンチ絵
Vision: ponchi-e

S1

🌐Aromatic Robots

S2

S3

How do I
feel?

Which one?

Mental Models Study

Matching Study

Experimental Study

ビジョン： プレゼン
Vision: Slide Deck🌐PROJECT KAWAII VOCALICSTeam

Leaders:

Researchers:

Students:

Developers:

Staﬀ:

Katie Seaborn
Jun Kato
Mayu Koike

Xin SunSomang Nam
Tomoyasu Nakano
FY25~: Katja Rogers

Yijia Wang (PhD)
Mandai Yuto (M1)
Miu Kojima (M1)

Somang Nam
Yuto Mandai
Jun Kato
Tomoyasu Nakano

Suzuka Yoshida

PROJECT

Kawaii
Vocalics
PROJECT KAWAII VOCALICS

FY24 Spring: Projects & Papers

KAKEN B 2024-28
PROJECT KAWAII VOCALICS

Initial Model of Kawaii Vocalics

Stimulus

Voice

Attribute

Age

Gender

Perception

Girlish

Ambiguous

Voice
FluentHumanlike

Anthropomorphic

Age

GenderGirlish

Ambiguous

KawaiiAppraisal
Response

Figure 1: Preliminary model of kawaii vocalics based on of the two-layer
model with social identity and VA extensions.

❹ Super Kawaii Vocalics (CHI ʼ25, Mandai)

MEMBERS & ROLESMEMBERS & ROLES・Yijia Wang (Lead)
・Katie Seaborn (Support Lead)
・Xin Sun (Survey Design, Data Analysis, Writing)・Somang Nam (Data Analysis, Writing)・Mayu Koike (Measures)
・Yuto Mandai (Survey Design, Materials)
・Jun Kato (Writing: Related Work)・Mandai Yuto (Lead)
・Katie Seaborn (Support Lead)
・Jun Kato (Voice Synthesis, Data Analysis, Writing)・Tomoyasu Nakano (Voice Synthesis, Writing)・Yijia Wang (Survey Design, Materials)
RESEARCH PLANRESEARCH PLAN

FluentHumanlike

Anthropomorphic

Behavioural

・Automate speech synthesis with Python and conﬁrm theoriginal Cubase results with the original voices
・Validate with application to game character voices✅ Conﬁrm visual kawaii+ for game character bodies
・Choose characters that matched voice+body
・Explore voice+visual for game characters

?????
?????

AIMING FOR …

AIMING FOR …

・Sept. ʼ24: CHI ʻ25 (full paper)・Mandaiʼs masterʼs study (maybe more to come …)

・Sept. ʼ24: CHI ʻ25 (full paper)
・Yijiaʼs ﬁrst Ph.D. study

Kawaii
Subjective❸ Kawaii Game Voice+Body (CHI ʼ25, Yijia S1)

PhysiologicalFigure 2: Extensions needed for the preliminary model of kawaii vocalics
according to the visual model of kawaii (Nittono and colleagues)

Katie Seaborn, Somang Nam, Julia Keckeis, and Tatsuya Itagaki. 2023. Can Voice Assistants Sound
Cute? Towards a Model of Kawaii Vocalics. In Extended Abstracts of the 2023 CHI Conference on
Human Factors in Computing Systems (CHI EA '23). Association for Computing Machinery, New York,NY, USA, Article 63, 1‒7. https://doi.org/10.1145/3544549.3585656

PROJECT KAWAII VOCALICS

Timeline

PROJECT KAWAII VOCALICS

Research Phases
YEARS 1-2

Round?

Soft?

chortle

He-lo

VS

hehe

・Received grant・Kawaii Computing (CHI ʻ24 LBW, Yijia)
・❸ Kawaii Game Voice+Body (CHI ʼ25, Yijia S1)
・❹ Super Kawaii Vocalics (CHI ʼ25, Mandai)・❺ Interviewing Experts (CHI ʻ25 LBW? DIS ʼ26? Mandai)・Create and source voices
・❻ Visual Kawaii in Voice (CHI PLAY ʻ25? DIS ʻ26? Yijia S2)YEARS 3-4

YEARS 2-3

beep!

cheep

・❶ Initial model (CHI ʻ23 LBW)

2022
Nature of Kawaii Vocalics: From Visual Kawaii to theUnique Attributes of Kawaii Voice

Empirically Validating Kawaii Vocalics

Eﬀect of Kawaii Vocalics

RQ1

RQ1→ RQ2

RQ2・RQ1: What is the nature of kawaii voice phenomena?
↪ RQ1a: What properties of visual kawaii translate to voice?

↪ RQ1b: What special properties compared to visual kawaii?
↪ RQ2b: Which is superior: visual, voice, or both?

OBJECTIVESOBJECTIVES・RQ2: Can virtual agents with kawaii voices elicit positive
emotions and behaviours?
↪ RQ2a: Does kawaii-moe exist?
↪ RQ2c: Kawaii as a “paciﬁer” antecedent to trust and reliance?

・Develop and evaluate kawaii voices (voice actors, TTSs, clips)that include gibberish, vocal bursts, and speech ❸❹・Isolate and extract kawaii voice features ❹❻・Determine how to manipulate kawaii vocalics ❸❹❺❻

・Validate results by comparing voice and body by:↪ Body: bodiless, abstract, text, character↪ Contexts: game, web …
・Use behavioural and physiological measures

OBJECTIVES

・Use validated kawaii voices (and bodies)・Conﬁrm kawaii voice as a design strategy

FY22

2024
2023

FY23

・❷ Game voices (CHI PLAY ʻ23 LBR)
・Submitted grant application

FY24

2026
2025

FY25

・Embodying Kawaii Vocalics for CUIs (CHI
ʻ26? Journal? Yijia S3?)
・Embodying Kawaii Vocalics in Games(CHI PLAY ʻ26? Yijia S3?)
・…

2028

FY26
2027

FY27

FY28

Any questions?

🤔

チーム集合AssembleEveryone has a role to play. You help decide. Some roles are
obvious, and others may require asking people for more
information about what they can contribute.
You also have to think about authorship order … in advance.
Who does what, and how much each person does, should be
decided now to set expectations and work schedules.
Of course, we have to be ﬂexible. Things donʼt work out asplanned. Weʼre bad at predicting how long weʼre going to taketo do tasks in the future (Kahneman & Tversky, 1979).

🎩チーム集合Assemble

The Contribution Roles Taxonomy (CRediT) provides frameworkof research roles (Allen et al., 2014).
Developed in a workshop with Harvard and Wellcome Trust, andlater adopted by Consortia Advancing Standards in Research
Administration (CASRAI).
Used by Elsevier, PLOS, BMJ, Wiley and Springer … and you.

🎩

チーム集合Assemble🎩

14 CRedIT roles can be used:> List all Contributions per Author> Multiple Roles Possible> Degree of Contribution Optional: ʻleadʼ,ʻequalʼ, or ʻsupportingʼ> Shared Responsibility: All decide and conﬁrm> Make CRediT Machine Readable ‒ CRediTtagged contributions coded in JATS xml v1.2
> Can add roles as needed
https://credit.niso.org

チーム集合Assemble

You should also gather all information about your team:> Work email(s) and Google email(s)> Slack and Discord accounts (if using)> ORCID ID (required by ACM and other publishers)> OSF account (if not using ORCID ID)> Overleaf account> Zotero account (if using), Github account/s (if using), etc.
> Google Scholar proﬁle, ResearchGate, etc.
> Professional SNS accounts and websites> Speciﬁc funding information (with IDs)

🎩

Any questions?

🤔

🎩

さまざまな帽子をかぶる
Wearing different hats

The White Hat calls for information known or needed. “The facts, just the facts.”

The Six Thinking Hats® (deBono, 1985) provides aframework of ways in which
project tasks can be divided
based on skills andinclinations.
People are good at diﬀerent
things. Which hat suits you
best? How about your teammembers?

The Yellow Hat symbolizes brightness and optimism. Under this hat you explore
the positives and probe for value and benefit.
Risks, difficulties, Problems – The risk management Hat, probably the mostpowerful Hat; a problem however if overused; spot difficulties where things might
go wrong, why something may not work, inherently an action hat with the intent
to point out issues of risk with intent to overcome them.
The Red Hat signifies feelings, hunches and intuition. When using this hat you
can express emotions and feelings and share fears, likes, dislikes, loves, andhates.
The Green Hat focuses on creativity; the possibilities, alternatives, and new
ideas. It’s an opportunity to express new concepts and new perceptions.
The Blue Hat is used to manage the thinking process. It’s the control mechanismthat ensures the Six Thinking Hats® guidelines are observed.

From https://www.debonogroup.com/services/core-programs/six-thinking-hats/🎩

さまざまな帽子をかぶる
Wearing different hats

When you need to getsomething done or come toa decision, try it out.
Leader is the Blue hat.
Teams can either:> Take a hat each> Share the hats together

ACTIVITY

HAT SEQUENCE

Initial Ideas

Blue, White, Green, Blue

Choosing between alternatives

Blue, White, (Green), Yellow, Black, Red, Blue

Identifying Solutions

Blue, White, Black, Green, Blue

Quick Feedback

Blue, Black, Green, Blue

Strategic PlanningBlue, Yellow, Black, White, Blue, Green, Blue

Process Improvement

Blue, White, White (Other People's Views), Yellow,
Black, Green, Red, Blue

Solving Problems

Blue, White, Green, Red, Yellow, Black, Green, Blue

Performance Review

Blue, Red, White, Yellow, Black, Green, Blue

2 minutes per hat.
From https://en.wikipedia.org/wiki/Six_Thinking_Hats

What hat/s do you tend to wear?

🎩🤔

What hat/s do you never wear?

🎩🤔

アクティビティ(10分)Activity (10 mins)

Letʼs try the hats out.
> Get into groups of 5~6 (30 secs)> Choose a leader (the Blue hat) (30 secs)> Go through the hats to decide between a robot or avoice assistant for older adult group conversation> Blue time-keeps and takes notes> Blue, White, (Green), Yellow, Black, Red, Blue

Prepare to present in a 2-min ⚡lightning round:decision and why

🤖 🔈VSAny questions?

🤔

⌛

プロジェクトのスケジュール
Project timeline

Project timelines should include milestones and deadlines. Lotsof diﬀerent tools and productivity apps out there but simply …

PROJECT KAWAII VOCALICS

Timeline

・Received grant・Kawaii Computing (CHI ʻ24 LBW, Yijia)
・❸ Kawaii Game Voice+Body (CHI ʼ25, Yijia S1)
・❹ Super Kawaii Vocalics (CHI ʼ25, Mandai)・❺ Interviewing Experts (CHI ʻ25 LBW? DIS ʼ26? Mandai)・Create and source voices
・❻ Visual Kawaii in Voice (CHI PLAY ʻ25? DIS ʻ26? Yijia S2)

・❶ Initial model (CHI ʻ23 LBW)

2022

FY22

2024
2023

FY23

・❷ Game voices (CHI PLAY ʻ23 LBR)
・Submitted grant application

List

FY24

2026
2025

FY25

2028

FY26
2027

FY28

FY27

・Embodying Kawaii Vocalics for CUIs (CHI
ʻ26? Journal? Yijia S3?)
・Embodying Kawaii Vocalics in Games(CHI PLAY ʻ26? Yijia S3?)
・…

Timeline

Gantt Chart

What should be in the project timeline?

🤔

定期的なミーティングのスケジュール
Scheduling regular meetings

Time is precious. Scheduling busy people is difficult. This should
be one of the first things you do together.
> Decide on one day and one block of time (30-60 mins)> Commit to weekly or biweekly> Decide on a place (including Zoom)> Have an online backup (such as Zoom, Skype, Google Meet …)> Set up a calendar event with all email addresses invited> Be open to rescheduling, especially every quarter/semester> Divide the team into shorter, more frequent sub-meetings> DONʼT FORGET HOLIDAYS … cancel or reschedule in advance⌛定期的なミーティングのスケジュール
Scheduling regular meetings

Consider special milestones, deadlines, and objectives. For
example, we often aim for ACM CHI, which has a strict schedule.
That means our schedule has to be strict, too.
You can add deadlines as calendar events.
You may also wish to create a post-submission schedule. You
may need to do a revision. You may need to ﬁll out an ACM
rights review form. You may need to make a video (give yourself
two days). You may need to go through an onerous TAPs
process. Etc. This takes time and needs to be scheduled.

⌛Any questions?

🤔

すべてを支配する1つの文書
One document to rule them all🗃Create an anchor, one place where all information andengagements can be found.
Pin it on Slack. Bookmark it. Consider a URL shortener.

From Michael Mauroテンプレート
Template

This is just one way (my way, ahem) of
doing it, but I daresay itʼs a rather
awesome way. And you can use it.

Any questions?

🤔

オープンサイエンス財団
OSF

Open Science Foundation (OSF) is a free open sciencemanagement service provided by the Center for OpenScience (COS). You can:> Create a project website> Create a shared wiki
> Preregister your research: create, claim, and commit> Upload supplementary materials
And more公開研究者および投稿者ID
ORCID

Open Researcher and Contributor ID (ORCID) is a freeservice that provides a unique ID to researchers (and othercontributors, including students) around the world.
You can use it to sign into services like OSF.
You MUST get an ORCID to publish with most places,
including ACM.
5 mins: https://orcid.org/registerオープンサイエンス財団
OSF

You can create an account on
OSF using your ORCID account:https://osf.io/register

Then you can create a project.

オープンサイエンス財団
OSF

You can create “view only”
links for anonymous peer
review, as well as create or
add DOIs.

And create
preregistrations ofyour study protocol,
which are saved to
the Internet Archive.

オープンサイエンス財団
OSF

WARNING: The draft auto-saves. Only one
person should open the draft at a time.

Also … donʼt forget to register yourprotocol. The draft may stay forever, but itwonʼt be public or “oﬃcial.”

Any questions?

🤔

組織は成功の証
Protocols, scripts, and checklists

Make a 手続き (protocol) document for
running individual studies.
Include an overview, prep, what do say
and do … in scripts and checklists.
Use ﬁgures when possible!
Use colour-coding based on roles andspecial actions …

🗃組織は成功の証
Protocols, scripts, and checklists🗃組織は成功の証
Protocols, scripts, and checklists

Letʼs not forget … everything that needs to be done, later.
For example, if you get a paper into an ACM conference:> Make publication ready version (1+ hrs) with all anonymized
parts replaced, all ﬁnal corrections applied, publication
template in place, etc.
> Make arXiv version and submit to arXiv (1 hr)> Make video: slides, record, modify, YouTube captions (2 days)> Make optional content: supplementary materials, video
thumbnails, any ﬁnal material on the repository (e.g., OSF)
> Prep for the trip: Registration, booking ﬂights and hotels, getcash in the local currency, etc. (days)🗃Any questions?

🤔

コミュニケーション
Communication🤖

Communication is one of the most importantand understated aspects of research. Research
is social. (Assuming you work with others …
including your supervisor/professor!)
You are responsible for ensuring goodcommunication.
Communication = “something, anything”
including “no, I canʼt”
Not communication = “…”From fantbabs

コミュニケーション
Communication

Tons of communication tools exist. Try to limit the tools used.
People get overwhelmed with too many options.
> Email: a classic, necessary for things like conference results> Slack/Discord: chat for work but so much more
> LINE/WhatsApp: realtime access
Decide on the tool/s. Set expectations (only during the week
between 7:00-22:00, respond within 2 days, etc.).

🤖

コミュニケーション
Communication

If youʼre leading a project …
Rally: Short, positive messages that encourage people to act
Remind: People forget (to check their calendar) so remind
React: When things arenʼt done, you have to discuss and recoup
This is all straightforward. Your challenge is to be consistent. Be
a robot about it! Automate, execute, carry on.
Without emotion. Be curious and kind. If not that, then be
bland. Take a time out if youʼre feeling overwhelmed. Ask
yourself, “How would I feel if I received this message?”🤖

Any questions?

🤔

すべてを支配する1つの文書
One document to rule them allYouʼve created an anchor, one place where all informationand engagements can be found … now what?
Make sure the full and complete history of the project as
represented in meeting minutes is contained therein.
> Date> Attendees and absentees> Agenda, even “check-in”> Updates, decisions, and to-doʼs> … who, what, by when📋

データの保存
Storing data

You canʼt just store data willy-nilly. Your institution may havecertain requirements. Ethics may have certain requirements.
> Google Drive: Great for online collaboration, but data likely
used by Google, so be careful about ideas and anonymity> Dropbox/Box: Great for big files and anonymous documents,
if you have a paid or institutional account> OSF: Great for all kinds of files, free and open, but be careful
about ideas and anonymity, and hard to collaborate> Github etc.: You already know about these📋データの保存
Storing data

Example: Perhaps you gather non-anonymous data that you
then anonymize and wish to share for open science.

📋

論文執筆
Writing papers

Bring everyone on board with the same writing tool/s.
> Google Docs: Great for online collaboration, but templates arevery limited, and canʼt use reference managers with ease: goodto start writing or creating outlines for papers> Overleaf: Great for writing papers together, can submit
directly to some venues, but some training needed (code-based
LaTeX) needed, need paid account for best features> Word/Open Oﬃce: solid templates but hard to collaborate …
make sure to use a versioning system in ﬁlenames, e.g., -v3ks

📋引用の記録Keeping track of citations

Use a reference management
software, such as Mendeley or Zotero.
Zotero is totally open source.
Everyone can contribute papers andother sources on a group account.
Collections (folders) can be used tokeep track of (sub-)projects.
Can upload/share PDFs.

📋Any questions?

🤔

現実を受け入れる
Accept reality

Ultimately, no matter how much you prepare and how
consistent you are, you canʼt control everything (especiallyother people) and the future is unpredictable.
> You canʼt control people, so choose good people (if you can)> Life happens and people make mistakes (be ﬂexible)> People have diﬀerent work styles (be a good leader and ﬁnd
out what they are and adapt)> The Internet can cut oﬀ, Google can eat your stuﬀ, etc.
> Maybe the research is no good and itʼs better to quit (rather
than fall prey to the sunk-cost fallacy; refer to Thaler, 1980)❤

アクティビティ(20分)
Activity (20 mins)

Guess what? Youʼre a project manager … ofsomething. Surely you can think of something, right? Aproject going on right now … something you wish tostart … or a blast from the past. Pick one and either:🌐 Create a vision document or ポンチ絵
⌛ Create a timeline📋 Create one document to rule them all

Prepare to present in a 2-min ⚡lightning roundAny questions?

🤔

Thank You
seaborn.k.aa@m.titech.ac.jp

参考文献一覧
Referencesde Bono, E. (1985). Six Thinking Hats: The multi-million bestselling guide to running better
meetings and making faster decisions. Penguin, UK.
Kahneman, D., & Tversky, A. (2013). Prospect theory: An analysis of decision under risk. In
Handbook of the Fundamentals of Financial Decision Making: Part I (pp. 99-127).
Thaler, R. (1980). Toward a positive theory of consumer choice. Journal of Economic Behavior &Organization, 1(1), 39-60. https://doi.org/10.1016/0167-2681(80)90051-7