April 1, 2009
The University of Tokyo Research Support Expenses: Request for Understanding andCooperation
Junichi HamadaPresident
The University of Tokyo
Greetings:
Thank you very much for your ongoing support of the education and research activities at
the University of Tokyo. I would like to sincerely express my gratitude to all of you formaking it possible for the University of Tokyo to develop active education and research
activities since becoming a National University Corporation in April 2004.
In order for education and research activities to take place at universities, in addition todirect funding, universities require management expenses for the university as a wholeand also for the various departments of each researcher. These management expenses
include items such as maintenance and management expenses for facilities, labor costs ofacademic and administrative staff employed for administrative work, and utilities fees.
For this reason, the University of Tokyo established a system in the 2005 fiscal year,
whereby a fixed percentage of the external funds we receive is retained by the University
as “research support expenses” and used to cover management expenses which support therelevant research, such as establishing an environment where the researchers can devote
themselves to their research and assist researchers find and obtain external funds.
The percentage for the research support expenses is set at 30%. This is based on the factthat the indirect expenses in government competitive funding are set at 30%. We ask foryour understanding regarding the purpose of these research support expenses and yourcontinued support.
Thank you.
______________________________________________________________*The Japanese version is the authoritative version, and this English translation is intended forreference purposes only. Should any discrepancies or doubts arise between the two versions, theJapanese version will prevail.

The University of Tokyo Guideline on Research Support Expenses (Extract)(Omitted)

Article 3
Deduction of Research Support Expenses
1. Research support expenses shall be deducted at the time of acceptance of a contract forcollaborative research (including collaborative projects, hereinafter referred to as a“collaborative research contract”), or a contract for sponsored research (including
sponsored projects and contract renewals, hereinafter referred to as “sponsoredresearch contract”), monetary donations or donations of goods.
2. The calculation standards amounts and application ratios for research support
expenses will be as under the Attached Table.
3. The amount of research support expenses shall be calculated by multiplying the baseamount for calculation prescribed in the preceding paragraph by the application rate.
However, if it is not possible to calculate the amount of indirect expenses for thesponsored research contract listed in item 4 of the appended table, the amount of
indirect expenses shall be included within the direct expenses. The amount of researchsupport expenses for donations listed in item 7 of the appended table may be includedin the total amount of donation after confirming the intentions of the donor.
(Omitted)

Supplementary Provisions
1.
These Guidelines come into force on November 29, 2007.
2.
The provisions of the revised appended table of the University of Tokyo Guideline on
Research Support Expenses, except Items 5 and 6, shall apply to research funds
received on or after April 1, 2008. With regards to the application rate for ongoingcollaborative research contracts, sponsored research contract and donations whichstarted in or before FY2007, the provisions then in force shall remain applicable.
3.
For the time being, the application rate listed in Item 1 of the appended table shall be
set at 10%, notwithstanding the provisions of said Item. However, if requested by theprivate-sector enterprise, the application rate may be set between 10% and 30% by thedean or director.
4.
The dean or director shall for the time being determine the application rate for Item 7of the appended table within a range of not less than 10% and not more than 30%,
notwithstanding the provisions of said Item.

(Appended Table)
Name of Research FundBase Amount for
Application Rate
Calculation
contracts Amount of direct 30%
expenses1

Collaborative researchwith private-sector

2

Sponsored research contracts with Amount of direct 30%
private-sector
expenses

3

Sponsored research contracts Amount of direct(including
sponsored
project expenses
contracts; the same shall applyhereinafter)withnationalgovernments(including
thoseconcluding contracts with nationalgovernments; the same shall applyhereinafter) and local governmentsorindependentadministrativeagencies(contracts
stipulating
indirect or administrative expenses).

Indirect oradministrative expense
rate determined by anational government,
local government orindependentadministrative agency

4 Sponsored research contracts with a Amount of direct 30%
nationalgovernment,
local expenses
government
orindependentadministrative agency (contract not
stipulating indirect or administrativeexpenses)
5

Collaborative researchwith overseas companies

6

Sponsored research contracts with Amount of direct 30%
overseas companies
expenses7

Monetary donations

8

Donated goods

contracts Amount of direct 30%
expenses

Amountdonation
Amountdonationof 30%
of 30%