CLUB CATERING POLICIESCANCELLATIONS:
Once the 7 day guarantee has been given, the party host is responsible
for paying the guaranteed amount.
Misawa Club cancellation policy states that a $250 cancellation fee will
be charged on any contracted event canceled within 72 hours of event.
Smaller events, such as luncheons, will be charged the Club's invested
cost in the event to date.

PROPERTY, LIABILITY AND DAMAGES:
Neither the Club, nor Air Force, is liable for any loss or damage to merchandise, equipment or articles left in any facility prior to, during, or following any event. The host/POC will be held responsible for any losses
or damage to the building, equipment, house decorations or fixtures belonging to the Club/Base caused by Hosts’/POC’s guests. Damage will
be billed to the host/POC at market replacement cost plus labor.

M I SAWA C L U B CAT E R I N G

FOOD AND BEVERAGE:
NO outside food or beverage is allowed in the Club at any time. The only
food items allowed from outside vendors into the Club are ceremonial
cakes, at an additional fee. Additionally, for the safety of our members,all food and beverages are either consumed or disposed of in the Club.

FUND RAISING:
Only 501C Organizations may conduct fund raising in the Club. Money handling and Fund Raising cannot be held within the Club’s facility
to pay for the price of the event.

PAYMENTS:
Cash, Personal Check or Visa, Mastercard or American Express is accepted for payment. The Club will accept payment 3-5 days prior
to the event, exceptions must be approved by management. SMW
requests for payment must be placed before the event takes place.

AUDIO VISUAL (A/V):
For your convenience microphones, podiums, projector and limited
audio visual equipment is available through the Catering Office foryour event. All events/room reservations requiring A/V MUST perform a walk through with the equipment they plan to use at least a dayprior to the event. A/V Equipment is to be signed out from Catering
Office.

DECORATIONS:All decorations other than those provided by the Club are the responsibility of the host/POC. To preserve the beauty of the Club, we request: No nailing, tacking or strong taping to the walls, ceiling or another part of the Club without prior approval from the Club Manager.

PRICE:Attendee prices cannot be raised in order to cover gifts, decorations
or other miscellaneous purchases. Price does include Tasting of POC
and up to 3 designee’s (Total of 4 persons).

SERVICE CHARGE:
A service charge of 20% will be added to the total contracted food,beverage and equipment for in house events. Off-Site Events will
be charged a 30% service charge. Items that are picked up will becharged a 5% service charge.

CATERING

M I S AWA C L U B CAT E R I N G
MON-FRI
8:30 A.M.–4 P.M.
Please email the misawacatering@gmail.com to
officially book your reservation.
ALL Catering requests must be placed 2 weeks inadvanced, 1 week at the latest, but availability isnot guaranteed.

INFORMATIONFEES AND CHARGES
Please provide the following information:
1. Name, Email, Squadron, Event Name, Proposed Date andTime, and Estimated Head Count, and budget (if applicable)
2. Are you are a Club Member?
3. Will you be requiring bar service?
4. Will you be needing light refreshments or dinner?		 a. If so, is this an in house event or a pick up order?

Once all of the information has been received,
we will draft up a contract and email it back to
you to confirm the reservation. All contracts
can be digitally signed and emailed backdirectly to misawacatering@gmail.com

To ensure the right items and quantities are on handfor your event, please provide you menu selections
no later than 10 business days in advance. The guaranteed guest count to be served MUST be provided
to catering, in writing, No later than 7 (seven) days
prior to the event. The contract signer agrees to pay
for all guaranteed guests. No matter if less guests
attend. POC will make payments - ALL individual
payments will go thru POC and POC will pay at thecash cage 3-5 days prior to the event date. Themember signing the party contract is responsible forthe payment of the event. Cancellations or additions
will not be accepted except with permission fromClub Manager.

Club Ballroom$250

Set up Fee $150 or min food & bev
spent of $500

Towada Room$150

Set up Fee $100 or min food & bev
spent of $500

Misawa Room$50

Set up Fee $75 or min food & bev
spent of $250

Gray Room$50

Set up Fee $75 or min food & bev
spent of $250

Misawa &Gray Room$100

Set up Fee $100 or min food & bev
spent of $500

Faultline$200

Set up Fee $100 or min food & bev
spent of $250

Tomodachi Room$50

Set up Fee $75 or min food & bev
spent of $250

*Club Members are NOT required to pay room fees for personal or
official functions if min food & beverage is met. Club Members cansponsor non-members. If the minimum food & beverage is met, Club
Members also receive free linen (in house) and set up.

We have a variety of rooms at the club availablefor your special event.
Our Catering Manager will assist you in choosing theappropriate banquet roomfor your function.
Availability of any given area depends upon regularlyscheduled functions in that space. Below is a chart for therecommended capacity allowed in each room.

Rental Fees
Linens: 54” x 54” square tablecloths
120” x 54” long & round tablecloths
18” x 18” napkins
Runners
Chair Covers
Sash
Skirts
Chafing dish
Fuel
Silverware
PlatesCold Drink Container with stand
Silver Trays
Table Setting (plates, silverware, glass)
Hot Drink Container
Water Pitcher
EaselPodium
Portable DJ$5.00 each / $3 for Official$5.00 each/ $3 Official$2.00 each
$1.00 each
$3.00 each
$1.00 each
$10.00 each
$10.00 each$2.50 each
$0.25 each
$.50
$5.00
$2.50
$2.00
$10.00$1.00$2.00$10 (free for official)$150 ($50 refunded when returned)

Common Items
Drink Station$25-30$150 in hours bar/ fee waived if min $75 per hour spent$200 off site bar (must spend min of $500 per 3 hours)$150 (served about 200 cups)
13-15 Gallon Keg
Delivery Fees $50/ Offsite - All with 30% service charge
Service charge reduced to 5% for pick up orders

RoomSeated

BuffetReception

Classroom

Theater

E-Ballroom

250

180300160350

Towada Room100

8010095150

Offsite linen charges: Members will receive $2 discountOnly off site equipment (chafers, trays, podium, is free for members)

Misawa Room

30

2550

3050

Inventory:

Gray Room

3025503050

Table Count

Round- 79
Long-38
Square- 39

Chairs- 550
Cocktail-26