MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICTLOCKHART, TEXAS 78644
March 15th, 2022

Notices of this regular meeting were posted in the Hays and CaIdwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices areon file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Treasur
er/Secretary, Lucy Knight.
1:00 PMThe meeting/hearing was called to order by President of the Board, JamesHalt, with the following Board members present: Peter Reinecke (Vice President), Lucy Knight (Secretary/Treasurer), Fred Rothert (Director) and Tom
Owen (Director). Also present were PCCD Attorney Bob Wilson, PCCD Geologist Feathergail Wilson, and PCCD staff members Daniel Meyer, KarenBrooks, Nora Lopez-Castillo, Mail Shaw, and Alan Burklund. Chris Bradford,
Johnnie Halliburton, Ed McCarthy (Bob Wilson’s partner) were also in attend
ance. Minutes were transcribed by Nora Lopez-Castillo.

1:01 PM

President Holt requested public comments. There were no public comments.

1:01 PM

1:01 PM

1o3 PM

105 PM

1:16 PM

President Holt requested motions or comments regarding the minutes of the15th2022. Mrs. Knight made aregular scheduled meeting held on February
held on February
meetingschedule
regularofthemotion that the minutes
15th2022, be accepted as mailed out. Mr. Rothert provided the second andthe motion was approved unanimously.
President Holt requested motions or comments regarding the minutes of thea moSpecial Called meeting held on February 23w, 2022. Mrs. Knight made23td,
tion that the minutes of the Special Called meeting held on February2022, be accepted as mailed out. Mr. Reinecke provided the second and themotion was approved unanimously.
President Holt requested any unfinished business that required the Board of
Directors’ attention. Mr. Meyer explained that there was no unfinished busi
ness.
President Holt requested discussion of item VI on the agenda. Mr. Meyer discussed a proposed easement agreement for site 8 and indicated that not all of
the easement documents were ready to present at this time; plan to haveitems ready for next month’s meeting. Currently, the easement documents arebeing reviewed by NRCS. Mr. Meyer discussed the difficulty for planning fu
ture rehabilitation projects with increased development. Mr. Bob Wilson dis
cussed that PCCD needs to draft language and specify that subdivision devel
opment will not interfere with the District’s ability to alter the dam in accord
ance with the Dam Safety Act to avoid conflicts in the future.
President Holt requested discussion of Item VII on the agenda regarding site
10. Sunfield’s Attorney, Chris Bradford, indicated that Sunfield would be able
to contribute $15,000 (fifteen thousand dollars) towards the relocation of thesite 10 construction campsite. Following was a lengthy discussion involving
Chris Bradford (attorney representing Sunfield), Bob Wilson (PCCD attorney),
Board Members, Shane Ice (NRCS project engineer for site 10), Jean Ann
Maynard (Contracting Consultant for site 10) and Daniel Meyer (PCCD Execu
tive Manager). The discussion involved a number of items: where the pro
posed campsite would be relocated, whether the Contractor (Solid BridgeConstruction) had submitted a cost estimate for relocating the campsite, easement rights, contractual implications in the event of a lawsuit, contractual requirements for relocating the campsite, and the contractor’s concerns of what
the impacts would be for relocating the campsite. Following the discussion,
Mr. Holt stated that we would need a price from the contractor for relocating
the campsite, and the percent of what PCCD and Sunfield would be responsi
ble for paying.

2:09 PM

President Holt moved the meeting into Executive Session to discuss site 10
mailers further.

2:55 PM

Back in session.

2:55 PMMr. Wilson informed Mr. Bradford that the Board first needed to get an esti
mate from the contractor regarding the cost of relocation before any further
decision could be made.

2.57 PM

President Holt requested discussion of item VIII on the agenda. Mr. Meyer
requested holding off on discussing the draft mitigation plan.

2:58 PM

President Holt requested discussion of item IX on the agenda. Mr. Meyer requested holding off on discussing a DRAFT District Easement Use Policy.
2:59 PM

3O5 PM306 PM

3:19 PM

3:19 PM

President Holt requested discussion of item X on the agenda. Mr. Meyer informed the Board of Directors that the Plum Creek Conservation District hadreceived 3 bids for the fertilizer I weed spray project for several of the Dis
trict’s Flood Control Structures. President Holt then announced the bid
amounts of each bid with Ehrig Brothers at fifty-four thousand two hundred
sixty-one dollars and sixty cents ($54,261.60); Lindemann at sixty-one thousand nine hundred ninety-six dollars and twenty cents ($61 ,996.20), and Uni
ty Contractor Services at two hundred eighty-three thousand seven hundred
twenty-eight dollars ($283,728.00). Mrs. Knight made a motion to select thelowest bidder, Ehrig Brothers, for the fertilizer I weed spray project for severalof the District’s Flood Control Structures. Mr. Owen provided the second andthe motion was approved unanimously. Mr. Meyer discussed with the board
regarding the fluctuation in prices of the fertilizer and weed spray and possi
bly amending contracts in the future to reflect the cost of in material.
President Holt requested discussion of item XI on the agenda. Mr. Meyer
provided an update on mailers concerning site 21 Rehabilitation Project, specifically all federal state funding was received. Notice of Award is scheduledfor March 16, 2022.
President Holt requested a report from the PCCD Geologist, Mr. William
Feathergail Wilson. Mr. Feathergail Wilson gave a slideshow presentation on
several topics: the Alliance/GBRA Treatment Plant, the minerals found in salt
water (specifically lithium) that have been speculated to occur in the Lulingarea, and the emergence of one-acre subdivisions.
President Holt requested a report from the NRCS’ District conservationist, Mr.
Jeremy Hasty. Mr. Hasty was not in attendance.
President Holt requested a report from the PCCD Executive Manager, Mr.
Daniel Meyer. Mr. Meyer reported on his visit to a wastewater treatment facili
ty by BVRT Utility Holding Company in Uhiand. Mr. Meyer reported on anumber of items concerning site 12: that DR Horton’s subdivision designs
are still being reviewed by NRCS, the installation of DR Horton’s silt fence iswithin a portion of PCCD’s easement, the accidental removal of the survey
bench mark and DR Horton’s intention to replace it, the removal of PCCD’s
easement gates and DR Horton’s intention to replace them, excavations within portions of new easement areas that were obtained from Ky-TX properties,
L.P., and discussions with DR Horton on suitable locations for the construction campsite, stockpile areas, entrance and access locations for the Site 12
rehabilitation project. Next, Mr. Meyer provided an update on well registra
tions and water well production permit transfers that would be needed due tochanges in ownership. Mr. Meyer also reported on the Site 2 cofferdam andinsurance coverage for potential dam breaches; an insurance quote was presented to the Board (no action was taken). Lastly, Mr. Meyer provided an update regarding monitoring wells as it relates to the Alliance Regional Water
Authority production permit requirements.

3334 PM

34O PM

President Holt requested a report from PCCD’s Attorney, Bob Wilson. Mr.
Wilson mentioned that Daniel had received several calls with concerns about
the site 2 State Upgrade project and whether it would increase the likelihoodof flooding. Meyer stated that he could write an informative newsletter to send
to the owners to help clear up some of their concerns. Lastly, Mr. Bob Wilson
reiterated that he had informed Sunfield’s attorney that PCCD does have theeasement to perform activities on site 10.
President Holt discussed purchasing a vehicle versus increasing mileagerates for staff members given the current price of gasoline and upkeep. The
Board requested more research be done on comparable mileage and possi
bly a set mileage fee, which can be presented at the next meeting. An honor
ary plaque was presented to the outgoing Office Secretary, Karen Brooks, forher 15 years of dedicated service.

3:55 PM

President Holt requested public comments. There were no public comments.

3’55 PMMr. Reinecke made a motion to adjourn. Mr. Rothert provided the second
and the motion to adjourn passed unanimously.

President

Vice-President