Ref. Ares(2024)3364715 - 08/05/2024

Annex I.DTerms of Reference for Observersof the EU Election Observation Mission toVenezuela 2024
Presidential elections, 28 July 2024
Long-Term Observers (LTO)
Under the supervision of the Observer Coordinator and in coordination with the Service Provider's
team of experts, the Long-Term Observers (LTOs) shall carry out the following specific tasks:
1. Familiarise themselves with the methodology of EU EOMs, respective roles, and duties of EU
EOM members, as outlined in the EU Handbook for European Union Election Observation1;
2. Sign and abide by the Code of Conduct and Ethical aspects for Election observers and by theinstructions of the DCO, Core Team and Service Provider’s experts. Failure to follow those codeof conduct and instructions may result in an anticipated termination of the Observer's assignment,
immediate repatriation to the place of residence and non-recommendation for future EU EOMs;
3. Ensure that any personal data received during an EU EOM is handled in line with Regulation(EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on theprotection of natural persons regarding the processing of personal data by the Union institutions,bodies, offices, and agencies and on the free movement of such data as well as with the Privacy
Statement on the Implementation of the European Union Election Observation Missions.
4. Attend training sessions, briefing and debriefing sessions, as required by the EuropeanCommission, the Core Team and the Service Provider’s Experts;
5. Familiarise themselves with the applicable international and regional standards for elections2, andthe relevant country specific election rules, regulations and procedures;
6. Establish the presence of the EU EOM in their assigned Area of Operation (AoO);
7. Report to the Observer Coordinator, the Security Expert and the Logistics Expert, as requested by
the Core Team and as instructed by the Service Provider;
8. Under the guidance of the Service Provider’s Logistics Expert and Security Expert, gather security
and logistics information on their AoO including road conditions, food and water availability, andaccommodation facilities;
9. Establish good working relations with the electoral and civil administration, political parties,
NGOs, international organisations and other election stakeholders in the AoO; Liaise with local
domestic and international observers deployed in the AoO;
10. Follow on electoral disputes, complaints and appeals;
1 https://eeas.europa.eu/sites/eeas/files/handbook_for_eu_eom_2016.pdf
2 http://www.eueom.eu/files/dmfile/compendium-of-int-standards-for-elections_en.pdf

Terms of Reference for Observersof the EU Election Observation Mission toVenezuela 2024

11. Monitor local media in accordance with the methodology and requirements specified by theMedia Analyst and Social Media Analyst;
12. Monitor pre-electoral environment, the election campaign and administrative preparations in theAoO; observe election day, counting and tabulation operations; monitor post-electoraldevelopments;
13. Coordinate and manage the deployment of Short-Term Observers in the AoO (if applicable);
14. Brief and debrief Short-Term Observers and Members of the European Parliament Delegation
deployed in the AoO, as requested by the Core Team and Service Provider (if applicable);
15. Evaluate the performance of Short-Term Observers in conjunction with the Observer Coordinator(if applicable);
16. Ensure that reports are submitted to Core Team within the set reporting deadlines; ensure that
Short-Term Observers in the AoO submit reports as soon as feasible and within the deadline (ifapplicable);
17. Submit an End of Mission report based on the template provided by the Core Team;
18. Participate in an evaluation meeting with the Observer Coordinator at the end of the mission;
19. Perform any additional duties and comply with any additional requests deemed necessary to thegood functioning of the EU EOM.

Short Term Observers (STO)
Under the supervision of the Observer Coordinator and the relevant Long Term Observers (LTOs) ofthe Area of Responsibility (AoR) and in coordination with the Service Provider's experts, the ShortTerm Observers (STOs) shall carry out the following specific tasks:
1. Familiarise themselves with the methodology of EU EOMs, respective roles and duties of EU
EOM members, as outlined in the EU Handbook for European Union Election Observation3;
2. Sign and abide by the Code of conduct and its Ethical aspects for Election observers and by
the instructions of the DCO, Core Team and Service Provider’s experts. Failure to follow
those code of conduct and instructions may result in an anticipated termination of theobserver's assignment, immediate repatriation to the place of residence and nonrecommendation for future EU EOMs;
3. Ensure that any personal data received during an EU EOM is handled in line with Regulation(EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on theprotection of natural persons with regard to the processing of personal data by the Union
institutions, bodies, offices and agencies and on the free movement of such data as well aswith the Privacy Statement on the Implementation of the European Union Election
Observation Missions.
4. Attend training sessions, briefing and debriefing sessions, as required by the EuropeanCommission, the Core team and the Service Provider’s experts;
5. Familiarise themselves with the applicable international and regional standards for elections4,
and the relevant country specific election rules, regulations and procedures;
3 https://eeas.europa.eu/sites/eeas/files/handbook_for_eu_eom_2016.pdf

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Terms of Reference for Observersof the EU Election Observation Mission toVenezuela 2024

6. Report to the Long Term Observers, the Observer coordinator, the Security expert and theLogistics expert, as requested by Core team and Service provider's instructions;
7. Monitor immediate pre-electoral environment, the election campaign and administrative
preparations in the AoR; Observe election day procedures, counting and tabulation operations;Monitor immediate post-electoral developments;
8. Ensure that reports are submitted to Core team as soon as feasible and within the deadline;
9. Participate in an evaluation meeting with the Long Term Observers and the Observercoordinator at the end of the mission;
10. Submit an End of Mission report, based on the template provided by the Core Team;
11. Perform any additional duties and comply with any additional requests deemed necessary to
the good functioning of the EU EOM.

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4 http://www.eueom.eu/files/dmfile/compendium-of-int-standards-for-elections_en.pdf

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