Ref. Ares(2023)4272148 - 20/06/2023

EUROPEAN COMMISSION
Service for Foreign Policy Instruments
Common Foreign and Security Policy operations & Election Observation (FPI.6)
Head of Unit

NOTE TO MEMBER STATESCALL FOR CANDIDATURES FOR LONG-TERM AND SHORT-TERM OBSERVERSFOR AN ELECTION OBSERVATION MISSION (EU EOM) TO THE MALDIVES 2023

The High Representative of the European Union for Foreign Affairs and Security Policy and VicePresident of the European Commission (HR/VP) took the decision to deploy an EU Election
Observation Mission (EU EOM) to The Maldives. Therefore the European Commission initiates theselection procedure for the Long-Term and Short Observers positions to observe the Presidential
elections, scheduled for 9th September 2023 (with a possible 2nd round on 30th September 2023).
1. LONG-TERM OBSERVERS
8 Long-Term Observers
Each Member State is invited to submit thefollowing number of possible LTOs:

Up to 29 August 2023 (arrival in Male) until
15 September if there is only 1 round, or stay until
Indicative Deployment Date of LTOs
5 October 2023 (departure to Europe) if there is a 2nd
round
Availability requested for selected Observers 58 days in The Maldives1.
Compulsory pre-deployment awarenesstraining

None

Briefing will take place upon arrival

Three days upon arrival in the MaldivesForfeit (lump sum) 2

280 EUR per day

2.

SHORT-TERM OBSERVERS
16 Short Term Observers (14 + 2 candidates from EU Focal Points)

Each Member State is invited to submit thefollowing number of possible STOs:

Up to 2

Indicative Deployment Date of STOs

3 September 2023 (arrival in Male) until
12 September 2023 (departure to Europe)and then in case of 2nd round from26 September 2023 (arrival in Male) 3.
3 October 2023 (departure to Europe))

1

Depending on the developments on electoral and security situation, the decision may be revised. This return date is in caseof tentative 2nd round of the elections scheduled for 30 September 2023.
2
According to the procedures set out the Commission implementing decision of 29.10.2014 adopting the Implementing
Arrangements for Election Observation Missions, C(2014) 7782 final.
3
Depending on the developments on electoral and security situation, the decision may be revised. This return date is in caseof tentative 2nd round of the elections scheduled for 30 September 2023.

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Availability requested for selected Observers 19 days in the Maldives
Compulsory pre-deployment awarenesstraining

None

Briefing will take place upon arrival

Two days upon arrival in The MaldivesForfait (lump sum) 4

240 EUR per day

In order to ensure the recruitment of observers, the European Commission invites Member States tosubmit candidates' names via the ROSTER at the latest by 10th July 2023 (23:59 Brussels time).
3. LANGUAGE
The working and reporting language of the mission will be English.
4. IMPORTANT REMARKS
Member States should ensure a fair balance among the gender, professional and linguistic backgroundof shortlisted candidates.
Observers would be deployed throughout the country. Observers should be willing to accept difficult
living conditions when deployed in some Areas of Responsibility. It is therefore important that
Observers are in excellent physical condition. Candidates with pre-existing/chronic illnesses who
are at risk of developing serious complications should they contract COVID-19, should
thoroughly discuss with their doctor.
Any applicant evaluated as 'not recommended for future missions' will not be taken into account by theselection committee for 5 years counted from the 'election date' of the mission in the roster for which
the person was negatively evaluated.
The EU EOM are non-family missions, and solely EOM Members are legally covered by theEOM. In light of this, and in particular given the often challenging environment EOMs need towork in, EU EOM members should not take their dependents to the country of deployment. Any
incident concerning their dependents, including, but not only, in case of medical or security
evacuation would fall entirely within the remit of the EOM member.
5. CANDIDATE PROFILE

Language proficiency: written and spoken proficiency in English (C1 level)5.

Previous experience in the country and/or region or in a similar context will be considered
an asset.

Previous electoral observation experience and/or other relevant experience including electoral
training, technical assistance or experience in the region in relevant fields:
LTO: Minimum one observation missions as an observer or Core Team member (this may
include EOMs organised by other organisations) or relevant electoral training (preferably by
EODS/NEEDS).

4 According to the procedures set out the Commission implementing decision of 29.10.2014 adopting the Implementing Arrangements forElection Observation Missions, C(2014) 7782 final.
5

Level C1 according to the Council of Europe languages levels available at https://www.coe.int/en/web/common-european-framework-referencelanguages/table-1-cefr-3.3-common-reference-levels-global-scale2

STOs: minimum one (1) observation mission as an observer or Core Team member (this may
include EOMs organised by other organisations) or relevant electoral training (preferably by
EODS/NEEDS) or relevant previous work experience.
Member States are invited to propose one STO without experience.
Previous experience of work as a civilian in a large-scale international mission or in ahuman rights monitoring mission is an asset.

Demonstrated commitment to democracy and human rights.

Computer and IT (Microsoft Office Word, Excel, Access, Adobe Acrobat, Outlook, Android,internet browser and web mail software) literacy. Familiarity with use of satellite phones, GPS,
BGAN.



Excellent physical conditions and good health, which can afford long working hours andpotential demanding physical conditions (including high altitude). Candidates should consult theirgovernment's health advisories. Selected Candidates must submit health certificate in the format
provided by European Commission.

Living conditions: observers should be willing to accept very difficult living conditions when
deployed in some duty stations.



Full flexibility is required from the candidates in terms of mission timetable in case of changes
and delays.

6. SELECTION OF SUCCESSFUL CANDIDATES AND INFORMATION TO BE PROVIDED TO SHORTLISTEDOBSERVERSThe Commission and EEAS will proceed with the selection of observers in the framework of thecriteria outlined in the European Union Council Decision “EU Guides for the Selection of theelectoral observers” Council Decision 8728/99 - PESC 165 - COHOM 4 and will inform theMember States of the final list of selected observers.

Previous evaluations during EU EOMs and EODS/NEEDS training sessions will also be taken
into account.



The Commission will use for the EU EOM the data already existing in the ROSTER system:
https://webgate.ec.europa.eu/eom/roster/home

Candidatures sent by email will not be taken into account.



The tentative date by which the Commission plans to inform Member states and theselected/non-selected Observers is 20st July 2023.

IMPORTANT REMARK: Applicants' references and professional experience might bechecked and language knowledge tested through phone interviews by European Commission
officials during the selection process.
7. THE COMMISSION INVITES THE MEMBER STATES:

to only propose candidates certifying their full availability for the entire period of the mission;
keeping in mind that the date between notification and deployment will be extremely tight.

to ensure an appropriate balance between the observers' past professional experiences (various
types of public or civilian background).

3

to remind pre-selected observers to update their CV in the ROSTER before the submission of
their candidatures. For the entire selection process and the preparations for fielding, theCommission will only take into consideration the data entered in the CV in the Roster (departure
airport, passport data, email addresses, telephone numbers, etc.). Should a CV not include all therequired information, the applicant may be rejected. Further communication by the candidate (forexample concerning new departure airport, changed e-mail, etc.) will not be taken into
consideration.

to rank in each category all shortlisted observers by order of suggested preference.



to inform the observers of the information and Terms of Reference detailed in the annex to thepresent Note (in particular regarding deployment dates & forfeit (lump sum).

to inform the observers that proficiency in English may be tested through phone interviews by
European Commission officials during the selection process.



to inform observers of the security instructions and health precautions and requirements as
published on the websites of their respective Ministries and Embassies. More information on
health precautions and requirements will be communicated by the Service Provider to selectedcandidates at a later stage.

to inform the observers to follow respectfully and at any time during their assignment as
observers the EU Code of Conduct and its Ethical aspects for Election Observers as well as
the European Commission and EU EOM Core Team and Service Provider instructions,particularly security and safety instructions, upon deployment and throughout the mission.

IMPORTANT NOTE: Failure to follow the Code of Conduct, its Ethical aspects andinstructions may result in an early termination of the observer's assignment, immediate
repatriation to the place of residence and non-recommendation for future EU EOMs.
8. INFORMATION ABOUT THE LUMP SUM (FORFAIT) FOR OBSERVERS:

Daily lump sums (forfait) are reimbursed to the Observers.

The lump sum should be paid per day worked on the EOM.



Travelling days for mobilisation and de-mobilisation of Observers will be eligible for thepayment of the lump sum, as long as Observers are spending the night outside of their place ofresidence.

Travelling days for demobilisation of Observers without spending the night outside their place ofresidence, the lump sum will be reduced to 30%.

The following rules will apply, from the day of mobilisation until the day of demobilisation,
including for travelling days:
In the event that full board accommodation (i.e. all meals included) is provided by the EU
EOM, the lump sum will be reduced to 30%. This rate also applies in the case of nightflights.
In the exceptional case that accommodation without breakfast is provided, the lump sum will
be reduced to 35%.
In case that meals (but no accommodation) are provided, the lump sum will be reduced by
10% for each dinner, 10% for each lunch and 5% for each breakfast offered.
If only accommodation, including breakfast, is provided, the lump sum received will be
reduced to 50% of the maximum daily rate.
If the accommodation without breakfast is provided, the lump sum will be reduced to 55%.
If the lunch and dinner are provided the per diem will be reduced to 80%.
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Per diem calculation - LTOs/STOs
Accommodation
Provided
Provided
Provided
Provided1.

Breakfast
Provided
Provided
Provided-

Lunch
Provided
Provided
Provided
Provided

Dinner
Provided
Provided
Provided
Provided

Total
30%
35%
50%
55%
75%
80%

Public transportation from the place of residence (as recorded in the EOM Roster at the time ofthe submission of the application) to the closest or economically most advantageous airport (andback) will be reimbursed, on top of the lump sum received. Taxi fare is eligible for financing only
from the nearest bus/train station and following the prior approval from Commission.

(e-signed)
Heike GERSTBREIN

Annexes:-

Code of Conduct
Ethical Guidelines (see attached document)
Fit to Work certificate
Privacy statement
Observers' Terms of Reference (see attached document);5

Council Decision 9262/98 – PESC 157 – COHOM 6
GUIDELINES - EU POLICY ON ELECTORAL OBSERVATION"Code Of Conduct
The following guidelines will apply to nationals of any country participating in EU observation
missions decided by the EU unless specifically agreed otherwise. The guidelines will not apply to EU
nationals participating in e.g. OSCE or UN missions, in which case those organisation’s own codes will
apply.
All official EU observers should adhere to the following guidelines:– Respect the laws of the land. Observers enjoy no special immunities as an international observer,
unless the host country so provides;– Observers will participate in all pre-election briefings with their supervising officers;– Observers will be subject to the direction and management of the observer team leadership, carryingout their written terms of reference and covering the geographical schedules specified by teamleaders;– Observers should be aware of the presence of other electoral monitoring teams, and liaise with themunder the direction of the leader of the EU observer team;– Observers will carry prescribed identification issued by the host government or election
commission, and will identify themselves to any interested authority upon request;– Observers shall maintain strict impartiality in the conduct of their duties, and shall at no time
express any bias or preference in relation to national authorities, parties, candidates, or withreference to any issues in contention in the election process;– Observers will not display or wear any partisan symbols, colours or banners;– Observers will undertake their duties in an unobtrusive manner, and will not disrupt or interfere withthe election process, polling day procedures, or the vote count,– Observers may bring irregularities to the attention of the election officials, but will not give
instructions or countermand decisions of the election officials;– Observers will base all conclusions on well documented, factual, and verifiable evidence, and willkeep a record of the polling stations and other relevant places that they visit;– Observers will refrain from making any personal or premature comments about their observations to
the media or any other interested persons, but should provide, through a designated liaison officer or
spokesperson, general information about the nature of their activities as observers;– Observers will participate in post election debriefings with their supervising officers and willcontribute fully towards appropriate EU reports on the elections monitored;– Observers must comply with all national laws and regulations. Where these limit freedom ofassembly or movement about the country, they must note where such rules prevent them fromcarrying out their duties;– At all times during the mission, including during private time away from work, each election
observer should behave blamelessly, exercise sound judgement, and observe the highest level of
personal discretion.""…"

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FIT TO WORK CERTIFICATEName & Surname:Date of Birth:
Please provide details/numbers for:

ID/Passport No:
Blood type:
Blood pressure:
Pulse:BMI:Electrocardiogram (ECG)

Please provide information here:

For applicants over 45 years
Other comments

Please state comments here:

On the basis of the signed Medical Declaration [ANNEX I] and the medical examination which I
carried out on ____/____/_________, hereby I certify that the above-mentioned person has beenfound to be in good health, without any medical limitations and therefore medically fit to travel
and work abroad for an international mission, possibly in a post-conflict environment, that may
present the following characteristics:








Tropical weather conditions (high temperatures/humidity) or cold dry weather conditions
High altitude
Work under stressful situations which may involve long working hours
Mosquito borne diseases
Water-borne diseases
Limited dietary choices
Basic amenities available

Doctor’ Name & Surname:Signature & Stamp:

Date & Place:
Email:Tel:

7

ANNEX I

MEDICAL DECLARATION[to be filled by the involved person]
Do you suffer from or have you ever suffered from, had symptoms of, been examined for or beentreated for any of the following ailments, or anything related to them? Consider the examples as
help - they do not cover all conditions. Any other symptoms or ailments must also be stated, and aclarification and further details should be written on the last page.

Diabetes, metabolic diseases, respiratory
diseases, gastrointestinal diseases, and diseasesof the musculoskeletal system

If yes; what and when:
What was the outcome of the treatment?
Is the treatment ongoing, completed orrecurrent?

Cardiac and circulatory diseases
Blood clots, pain/tightness in the chest, high bloodpressure, varicose veins, phlebitis, swollen ankles,
heart rhythm disorders, pacemaker, elevatedcholesterol. Other cardiovascular disorders

Yes:
No:
If yes; what and when:
What was the outcome of the treatment?
Is the treatment ongoing, completed orrecurrent?

Cancer, other tumors/growths, immune systemrelated disorders

Yes:
No:
If yes; what and when:

Any type of cancer or cancer precursor/suspectedcancer. Polyps in the bowel, benign
tumors/growths

What was the outcome of the treatment?

Neurological disorders

Yes:
No:
If yes; what and when:

Epilepsy, migraine and headache disorders,multiple sclerosis, stroke, alcohol-relateddisorders, dementia, brain injury, infections andgenetic diseases, Parkinson’s disease, chronic pain
and other neurologicalPsychiatric and behavioral disorders
Nervousness, anxiety, psychosis, depression,
mania, insomnia, or disorders related to addiction
to alcohol or drugs, or other addictions. Dementia.
Developmental and behavioral disorders,
compulsive behaviors (ADHD, OCD, etc.). Other
psychiatric disorders and symptoms?
Alcohol and intoxicating substances/narcotics(?)

Is the treatment ongoing, completed orrecurrent?

What was the outcome of the treatment ?
Is the treatment ongoing, completed orrecurrent?
Yes:

No:

If yes; what and when:
What was the outcome of the treatment ?
Is the treatment ongoing, completed orrecurrent?
Yes:

No:

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Have you at any time for a period of more than six
months, consumed more than 14 units of alcohol(men)/ 7 units of alcohol (women) per week?
Have you at any time for a period of more than six
months used intoxicating substances?
Allergies

Yes:
No:
If yes, what kind?

Drugs, Foods, Other
Do you presently take any kind of medicine

Yes:
No:
If yes, what kind of medicine and for what
reason:Previous hospital admissions

Yes:
No:
If yes; for what and when?
If yes, is the treatment ongoing or are you cured?

Other remarks

Please state comments here:I, the undersigned, hereby declare that:-

All information provided in this Medical Declaration Form is correct to the best of my knowledge, andthat no information concerning my past or present health has been withheld;
This medical declaration has been provided to my physician prior to obtaining the Fit to Work
Certificate;In the event of apparent change of my medical condition, I understand that I am obliged to update my
fit-to-work certificate.

Name & Surname:Date of Birth:

ID/Passport No:

Signature:

Date and Place:9EUROPEAN COMMISSIONPROTECTION OF YOUR PERSONAL DATAThis privacy statement provides information about
the processing and the protection of your personal data.
Processing operation: Implementation of the European Union Election Observation Missions(EOMs)
Data Controller: Service for Foreign Policy Instruments, Unit FPI.3
Record reference: DRC-EC-05674.1
Table of Contents
1. Introduction
2. Why and how do we process your personal data?
3. On what legal ground(s) do we process your personal data?
4. Which personal data do we collect and further process?
5. How long do we keep your personal data?
6. How do we protect and safeguard your personal data?
7. Who has access to your personal data and to whom is it disclosed?
8. What are your rights and how can you exercise them?
9. Contact information
10. Where to find more detailed information?

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1. Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data
and to respect your privacy.
The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725
of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons
with regard to the processing of personal data by the Union institutions, bodies, offices and agencies
and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect,handle and ensure protection of all personal data provided, how that information is used and whatrights you have in relation to your personal data. It also specifies the contact details of the responsible
Data Controller with whom you may exercise your rights, the Data Protection Officer and the European
Data Protection Supervisor.
The information in relation to the processing operation “Implementation of EU Election Observation
Missions” undertaken by the Service for Foreign Policy Instruments (FPI), Unit FPI.3, is presented
below.
Please note that a separate privacy statement covers the processing undertaken in relation to the“System for selection and management of the Election Observers and Experts – Election Observation
Roster” (DPR-EC-00906.1).
2. Why and how do we process your personal data?
Purpose of the processing operation: FPI.3 Unit collects and uses your personal data:a) for the implementation of logistics, security, financial, organisational and administrative aspects ofthe EU Election Observation Missions (EOMs); andb) to ensure the visibility of the EU EOMs.
Your personal data is processed by the Service Provider contracted by the Commission for a specific
EU EOM. Your data is used to:- purchase flights (thus, they may be transferred to the airline companies);- acquire visas (thus, they may be transferred to the relevant Embassies);- acquire accreditations to observe (thus, they may be transferred to host country authorities);- set up your insurance coverage (thus, they may be transferred to insurance companies);- prepare the deployment plans; or- any other purpose directly linked to the implementation of the EU EOM (e.g. communication
activities) strictly on a 'need-to-know' basis.
Your heath/fit to work certificate is reviewed only by a limited number of persons within the Service
Provider and may be further consulted only in case of emergencies.
Your CV is reviewed in the Election Observation Roster by the Observer Coordinator and/or his/her
Deputies for the preparation of the deployment plans.
Your personal data is either retrieved from the System for selection and management of the Election
Observers and Experts – Election Observation Roster, or directly requested from you in order to ensuresmooth implementation of the EU EOM.
EU EOMs operate under high visibility in the host country and within the EU. During the EOM,
photos, videos or any other visibility materials may be produced displaying images of you as a memberof the EOM. These materials can be further used to enhance the visibility of the EU EOMs (e.g.
published EU websites, tweeted on the EU related social media, used on the brochures etc.).
Your personal data will not be used for an automated decision-making including profiling.
3. On what legal ground(s) do we process your personal data
We process your personal data, because processing is necessary for the performance of a task carriedout in the public interest or in the exercise of official authority vested in the Union institution [Article11

5(1)(a) of Regulation (EU) 2018/1725]
Under the European Instrument for Democracy and Human Rights (REGULATION (EU) No
235/2014), election observation contributes to increasing transparency and trust in the electoral process
as part of the wider promotion of, and support to, democratic processes. The observation of elections
continues to be an important component of the EU's policy of promoting human rights anddemocratisation throughout the world.
FPI is in charge of managing European Election Observation Missions, based on the Communicationfrom the Commission on EU Election Assistance and Observation, COM(2000)191 and Commission
Decisions on "Arrangements for the Implementation of EU Election Observation Missions",
C(2004)206 and C(2014)7782.
We also process special categories of data, indicated in section 4 because it is necessary for reasons of
substantial public interest on the basis of Union law, which shall be proportionate to the aim pursued,
respect the essence of the right to data protection and provide for suitable and specific measures tosafeguard your fundamental rights and interests [Article 10(2)(g) of Regulation (EU) 2018/1725].
Specifically, we process your medical data included in the health certificate you provided before yourdeployment. The Commission has the duty of care of EOM members in line with Commission
Implementing Decision C(2014)7782 of 29.10.2014. Processing of limited health data is necessary toensure that you are able to work under challenging conditions in insecure environments. Additionally,
processing of health data might be necessary to protect your vital interests in accordance with Article
10(2) (c) of Reg.(EU)2018/1725, only in order to ensure that you will receive adequate medical care, if
you are not physically capable of providing your consent.
4. Which personal data do we collect and further process?
In order to carry out this processing operation, the European Commission - FPI.3 Unit or the Service
provider on behalf of the European Commission, collects the following categories of personal data:








Identification data: Name, postal address, professional and private e-mail addresses, phone
numbers, date and place of birth, ID Card / Passport n°, country of residence.
Financial data: Bank account reference (IBAN and BIC codes), amounts of income/allocations
and expenses.
Medical data: Health Certificate, including information on prior health conditions, allergies andmedicine intake. A vaccination certification is collected in limited circumstances whenrequested by the authorities of the host country for issuing visa.
Human Resources data: CV details
Social data: Person to notify in case of emergency.
Photos needed for visa, accreditation.
Photos and videos taken during the mission.

Based on your consent, you may provide any other personal data for the facilitation of the EOM (e.gphotos and short resume about yourself to be published in the Observers mission specific manual).
5. How long do we keep your personal data?
FPI.3 Unit only keeps your personal data for the time necessary to fulfil the purpose of collection or
further processing.
The personal data in connection with the EOMs will be kept for seven years after the closure of theservice contract implementing the election observation mission based on Article 75 of the Financial
Regulation applicable to the general budget of the Union (Regulation (EU, Euratom) 2018/1046 – OJ
L193/30.07.2018, p.1). As an exception, health data are deleted/destroyed after the end of therespective EOM, when the last payment to the service provider is completed.
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6. How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.)
are stored on the servers of the European Commission. All processing operations are carried out
pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security ofcommunication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operationsof your data on behalf of the Commission, and by the confidentiality obligations deriving from theGeneral Data Protection Regulation (‘GDPR’ Regulation (EU) 2016/679).
Core Team members and Observers also sign a Letter of Assignment that includes confidentiality
clauses to certify that the information received during EU EOM (including the information contained in
the roster) will not be revealed to unauthorised third parties.
In order to protect your personal data, the Commission has put in place a number of technical andorganisational measures in place. Technical measures include appropriate actions to address online
security, risk of data loss, alteration of data or unauthorised access, taking into consideration the riskpresented by the processing and the nature of the personal data being processed. Organisational
measures include restricting access to the personal data solely to authorised persons with a legitimate
need to know for the purposes of this processing operation.
Additionally measures are taken to ensure security of your health data, such as signature ofconfidentiality clauses, transmission of health data solely via encrypted e-mails and shortened retention
periods. Your health certificate is stored securely in the premises of the Service Provider. The healthcertificates are not consulted after their storage and are not transferred to the countries where EOMs
take place, unless your vital interests are at risk.

7. Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out thisprocessing operation and to authorised staff according strictly to the “need-to-know” principle. Such
staff abide by statutory, and when required, additional confidentiality agreements.
Recipients of your personal data are the following:- EU EOM members deployed in the same EOM may receive your professional e-mail address
and phone numbers for organisational purposes.
-

EEAS staff members responsible for visa facilitation.

-

External Service Providers, contracted by FPI for the management of EOMs, who will receive alist with names and private contact details of successful candidates extracted from the Roster, toenable contact and the launch of their assignment. They further contact directly the EOMs’
members and request for the necessary information.

-

The Service Provider may further transfer data that is strictly necessary to airline companies topurchase flight tickets, to insurance companies in order to provide you with insurance coverageduring your missions, to the relevant embassies for issuing visas, to host country national
authorities to receive accreditation to observe or other entities, only when it is strictly necessary
for the implementation of the EOMs.

During the EOM, several visibility materials displaying your image may be produced (e.g. photos,
videos). This material may be published on EU websites, tweeted on EU-related social media, used onbrochures.
The controller will transfer your personal data to the following recipients in a third country and to aninternational organisation in accordance with Regulation (EU) 2018/1725:

13

-Public authorities in the respective third country in which the EOM takes place for visa
acquisition and accreditation for observation purposes.

-

Airlines for booking international flights.

-

The International Organisation for Migration (IOM), which is currently one of the Service
Providers under the EOM framework contract.

We will transfer your personal data based on derogations under article 50(1)(d) of Regulation (EU)2018/1725 because such transfers are necessary for reasons of important public interest. Transfer ofdata is necessary for the implementation of the EOMs, in line with the European Instrument for
Democracy and Human Rights (REGULATION (EU) No 235/2014). Transfers to the IOM are also
necessary for the conclusion and performance of a contract concluded in the interest of the data subject,under article 50(1)(c). As an additional safeguard, FPI frames such transfers by including dataprotection clauses in the contract signed with the service provider as well with safeguard clauses to therest of the third-country based recipients.
Please note that pursuant to Article 3(13) of the Regulation, public authorities (e.g. Court of Auditors,
EU Court of Justice) which may receive personal data in the framework of a particular inquiry inaccordance with Union or Member State law shall not be regarded as recipients. The processing of
those data by those public authorities shall be in compliance with the applicable data protection rules
according to the purposes of the processing.
The information we collect shall not be given to any third party, except to the extent and for the
purpose we may be required to do so by law.
8. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU)2018/1725, in particular the right to access your personal data and to rectify them in case your personal
data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, torestrict the processing of your personal data, to object to the processing, and the right to data
portability.
You have the right to object to the processing of your personal data, which is lawfully carried out
pursuant to Article 5(1)(a) on grounds relating to your particular situation.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data
Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their
contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations,please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) inyour request.
9. Contact information-

The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments,
questions or concerns, or if you would like to submit a complaint regarding the collection and use ofyour personal data, please feel free to contact the Data Controller, Service for Foreign Policy
Instruments, Unit FPI.3, FPI-DATA-PROTECTION@ec.europa.eu.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) withregard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
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-The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection
Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725
have been infringed as a result of the processing of your personal data by the Data Controller.
10. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on
personal data by the Commission, which have been documented and notified to him. You may accessthe register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following
Record reference: DRC-EC-056

Electronically signed on 20/06/2023 16:30 (UTC+02) in accordance with Article 11 of Commission Decision (EU) 2021/2121

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