HALAL EXPO JAPAN 2016
~Halal for All~

Organized by: Halal Expo Japan 2016 Executive Committee

Please ensure you read this booklet andabide to the exhibition rules and regulations.

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HALAL EXPO JAPAN 2016
~Halal for All~
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Exhibition Overview◆

Exhibition Outline・・・3P
Event Details・・・4 P
Event Schedule・・・4 P
About Sales and Food/Drink Samples・・・5 P
Hotel Accommodation・・・ 5 P
Exhibition Rules & Regulations
Article 1: Qualification
Article 2: Exhibits
Article 3. Layout of Booths
Article 4. Exhibition Period and Open Hours
Article 5. Booth Fees
Article 6. Application for Exhibition Space
Article 7. Establishment of a Contract
Article 8. Administration of Exhibits
Article 9. "Safety First" Measures and, Responsibilities
Article 10. Exhibition Changes or Cancellation
Article 11: Removal of exhibited articles by exhibitors
Article 12: Entry procedures for Japan
Article 13: Transport and set-up and venue
Article 14: Expenses
Article 15: Changes to exhibit regulations
Article 16: Prohibited item
Article 17: Annulment of contract
Article 18: Restoration
Article 19: Entry screening
Article 20: Installation of exhibitors in exhibit booth
Article 21. Decoration and, Construction Work
Article 22. Fire, Theft, and Other Incidents
Article 23. Governing Laws and Jurisdiction2

◆ Exhibition Outline ◆■ Exhibition name: HALAL EXPO JAPAN 2016

~Halal for All~

■ Exhibition Period and Opening Hours：
The Exhibition will be held from November 22 (Tue) to 23 (Wed), 2016, for two days,
from 10:00~17:00.
■

Venue：Tokyo Metropolitan Industrial Trade Center Taito-kan
4th floor（1495 ㎡・3mH）5th floor（1495 ㎡・3mH）
2-6-5 Hanakawado Taito-ku Tokyo 1110033

TEL: 81 3 3844 6190

Website: http://www.sanbo.metro.tokyo.jp/taito/access/東京都立産業貿易センター台東館〒111-0033 東京都台東区花川戸 2-6-5■ Organized by: Halal Expo Japan 2016 Organizing Committee■ Sponsored by: MBIC Life Co., Ltd., ADF Co., Ltd.
■ Supported by:
Japan External Trade Organization (JETRO), Kinki District Transport Bureau,
Taito City, Tochigi Prefecture, Chiba City, Sano City, Beppu City, Obihiro City, Hioki City,
Tokyo Chamber of Commerce and Industry, Obihiro Chamber of Commerce and Industry,
Singapore Malay Chamber of Commerce and Industry, The Japan Times, Ltd.,SANKEI SHIMBUN Co., Ltd., Tokushima Export Promotion Network for Agriculture, Fisheries
and Processed Food Products, et al. Total 42 organizations■ Special cooperation: Halal Expo Japan 2016 Advisory Board■ Exhibitors scale：100 booths■ Booth Fees：
Early Bird Application: JPY 150,000 per booth (8% tax not included)
Regular Application: JPY 200,000 per booth (8% tax not included)■ Exhibition application deadline：
Early Bird Application: June 1 (Wed) to July 15 (Fri)Regular Application:

July 16 (Sat) to August 31 (Wed)■ Payment deadline：
Early Bird Application: August 1, 2016 (Mon)
Regular Application: September 12, 2016 (Mon)
Cancellation Fees: Cancellation after September 15: 50% of fees
Cancellation after November 1: 100% of fees
■Exhibit Explanatory Meeting：3

Details will be sent at a later date to all exhibitors who are participating (around mid-Sep
2016).
■Target Participants：
Producers and importers/exporters of Japanese and foreign fresh and processed foodproducts, fashion items and cosmetics, travel companies, local government representatives
and other related companies and groups.
■Number of attendees：10,000 (projected)◆ Event Details ◆■Exhibitions, sales and demonstrations of Halal-certified products from globally.
■Exhibitions, sales and demonstrations of products that have been confirmed to be Halal.
■Exhibitions, sales and demonstrations related to Muslim fashion, Muslim beauty and Muslim
tourism.
In accordance with Japanese law, only items that have passed through importation andcustoms procedures will be exhibited.
■Inbound success story seminar■Live cooking stage with Japanese and international chefs■Muslim fashion show
■Symposium by Muslim students in Japan, business matching event and etc.

◆ Event Schedule ◆9:00

Monday, November
21

Tuesday, November
22

Wednesday,
November 23(Public Holiday)

Preparation Day

Day 1 of the Event

Day 2 of the Event

Exhibitor admission（9:00～）

Event preparation
starting（9:00～）

Event preparation
starting（9:00～）

General admission（10:00～17:00）

General admission（10:00～17:00）
Final admission 16:30

SeminarSeminar

10:00
11:00
12:00
13:00
14:00
16:00

Exhibitor venue
preparation（13:00～16:30）

17:00
18:00

Cleanup/next-day
preparation(Exhibitor’s Session） Cleanup/pack-up（17:00～17：50）（17:00～18:30）

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Networking Session(to be planned)(18:00〜20:00)

19:00

Booth power off（17:30）
RemovalRegarding exhibit installation time in the venue, a list of time slots will be sent out at alater date. Please abide by this list when installing your exhibition. Work at other times
will not be allowed, so please keep strict observation of your time slot.

◆ About Sales and Food/Drink Samples ◆（Sales）
Since the products and services exhibited will generally be for commercial purposes,
please be prepared to provide visitors who are interested in making a purchase withguidance to the correct channels for ordering products. However, certain products will beallowed to be sold, subject to the following conditions.
(1) Bagged or sealed in a container (can, bottle etc.) such that the actual product is not
exposed to the outside air, and in addition, not requiring a public health center sales
license or cosmetics/pharmaceuticals sales license.
(2) The Bureau assumes no responsibility for trouble or accidents arising from products
sold. Exhibitors should resolve any issues in good faith with the customer.
The sale of foods and beverages specified below which require preparation/and orserving within the exhibition hall requires a public health center sales license. Food(including beverages which are poured into a cup, etc.), seafood, dairy products (milk,etc.)(3) Certain items may be regulated or prohibited based on the regulations of relevant
administrative agencies.
（Food and Drink Samples）(1) Exhibitors who will offer food or beverage samples or conduct food or beverage
production, cooking or processing must provide this information at the time of
application.
Exhibitors should fill out the separate applicable forms (for food samples, beverage
samples etc.) and submit them; the Bureau will then submit them as a single package tothe public health office for insurance purposes.
(2) Only simple, ready-to-eat-style food may be served from booths.
(3) If performing cooking, cutting or dispensing of food items, please set up a handwashing(L-5) sink and sanitizing equipment in the booth (surcharge required).
Alcohol sprays may not be used.
(About the handling of food)① Please fully observe food safety precautions and procedures when cooking orprocessing food. Since the event organizers cannot assume any responsibility in theunlikely case of an accident (such as food poisoning), please work to fully ensure full
preparation and product quality management.

5② Advance notice must be submitted to the public health office even for very simple
sample foods and beverages offered at an exhibit.
③ If a refrigerator is used, day and night power must be made available to it during theperiod of the exhibition. Please be sure to check the appropriate field in the equipment
order form.
④ Hand washing and sink equipment is not required for coffee or tea served for free towelcome guests to an exhibit.

◆ Hotel Accommodation ◆Inquiry arrangements of hotels
J-Links Co., Ltd.
4-2-13 Kitahama Chuo-ku Osaka Japan 5410041
Tel. 81 50 5883 7451 Fax. 81 6 7635 7615 http://jlinksjapan.com/main/?p=683◆ Exhibition Rules & Regulations ◆Article 1: Qualification
1. Registrations for the exhibit shall strictly follow the terms set forth herein by the organizer.
2. The Organizer retains the right to determine the nature of the exhibit and the suitability ofregistrants to participate or not participate. In the event that the Organizer deems a registrant
unsuitable, the application is revoked or, where a contract has been entered into, the contract isannulled. The basis, evidence, and reasons for said revocation or annulment are not disclosed. The
Organizer waives all liability for any costs the registrant or Exhibitor has borne up to that point.
3. Application to and registration for the Exhibit shall indicate consent with the terms above. If you
do not consent to these terms, do not proceed to register.
Article 2: Exhibits
1. Exhibited articles shall be limited to those items corresponding to the nature and purpose of theexhibit and for which advance consent has been obtained from the organizer.
2. Exhibiting is forbidden in the cases below;- Import/export and/or sale of forbidden articles, including but not limited to narcotics and othercontraband, and inflammable, explosive, or radioactive articles- Articles that infringe or may infringe on industrial property or other intangible property rights- Articles using, involving, or requiring an open flame (excepting those authorized by the fire
department of jurisdiction)- Articles for which the advance consent of the organizer has not been obtained- Articles designated or recommended by the government administration of jurisdiction asprohibited from import- Other articles that infringe or may infringe or laws, statutes, or regulations, and articles infringing
on public decency and morals
3. All other articles not described above but deemed to be damaging to the proper operation of theexhibit shall be restricted or barred from exhibiting, be said restriction or barring in advance of theexhibit or during its operation.

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Article 3. Layout of Booths
Booth position, organizers, the number of booths, exhibits, the presence or absence of thedemonstration, are to be determined after taking into consideration the application order, and thelike.
Article 4. Exhibition Period and Open Hours
The Exhibition will be held from November 22 (Tue) to 23 (Wed) 2016 for two days.
Article 5. Booth Fees
The booth fees are as follows:
Early Bird Application: JPY 150,000 per booth (8% tax not included)
Regular Application: JPY 200,000 per booth (8% tax not included)■Items included in the Booth Fees
1) The Organizer will provide a white system-panel (vinyl back) and side walls as basic
booth amenities, however, additional items such as carpeting, tables, and shelves, are theresponsibility of the Exhibitor.
2) Invitation and Event Information Guide are provided.
3) Electrical supply is not available. Power outlet is excluded. In case of electricaluse, outlet installation is necessary at an extra cost to be borne by the exhibitor.
4) Booth number plate is hung on the panel.
Article 6. Application for Exhibition Space■Application
Fill in the Exhibition application form on website http://www.halalmedia.jp/expo2016/en/index.html
Acceptance to Exhibitors based on full Application forms received and confirmed.
However the website submissions would be accepted to be the first confirmation.
■Exhibition application deadline<Early Bird Application> June 1 (Wed) to July 15 (Fri)< Regular Application> July 16 (Sat) to August 31 (Wed)However, as soon as the number of registrations hit the number of scheduled booths,
registration will close. Please understand in advance.
■Payment of Exhibition Space
The payment method and due date are as follows:* Bank transfer fees are not included in this amount.
* All Bank transfer fees are to be covered by the Exhibitor.
* Please inform us when the payment process is complete.
If you do not make payment within the stated dates, we understand it as cancellation of theexhibition, so please do not delay the payment.
■Payment deadline
Early Bird Application: August 1, 2016 (Mon)
Regular Application: September 12, 2016 (Mon)
Article 7. Establishment of a Contract
The contract for participation in the Exhibition shall become effective between the
Organizer and the Exhibitor as of the issuing of an invoice by the Organizer to theparticipation fees pursuant to these Rules and Regulations.

Exhibitor for

Article 8. Administration of Exhibits

71) Move-in and move-out and the administration of exhibits must be undertaken at the
Exhibitor's risk and expense.

Article 9. "Safety First" Measures and, Responsibilities
1) The Exhibitor must pay the utmost attention during move-in and move-out, setting up andremoving items, displaying and demonstrating, etc., in order to prevent any accidents, the results ofwhich would be the complete responsibility of the Exhibitor.
2) The Organizer may order the Exhibitor to discontinue or restrict construction work or order any
other measures to prevent accidents, all of which is at the Exhibitor's expense. The Organizer
declines all responsibility for the occurrence of accidents and/or theft except for the cases due toany cause imputable to the Organizer. The Exhibitor is cautioned to maintain high safety standards
at all times, as the results of any accidents caused by falling or loose exhibit items will be the full
responsibility of the Exhibitor.
Article 10. Exhibition Changes or Cancellation
1) The Organizer may change the Exhibition period or cancel the exhibition (thereby dissolving thisAgreement) due to natural disasters or any other unforeseen or uncontrollable circumstance.
2) The Organizer reserves the right to nullify this Agreement or cancel any exhibition content
deemed to not foster the achievement of the exhibition’s aims and goals, based on consideration of
the exhibition scale, content, and visitor circumstances.
3) The Organizer cannot be responsible for loss or damage to Exhibitors or otherindividuals in the event of 1) or 2) above.

Article 11: Removal or Annulment of application by exhibitors
1) Removal or annulment of an exhibitor application, in whole or in or part, shall not be permitted
except with the express consent of the organizer. (Includes but is not limited to deletion of
applied-for booths, etc.)
2) Where, per the above, the organizer consents to the removal or annulment, in whole or in part, of
an application, the exhibitor shall pay the cancellation fees below:
Cancellation after September 15: 50% of fees
Cancellation after November 1: 100% of fees

Article 12: Entry procedures for Japan
Where exhibitors must complete entry procedures for Japan, the exhibitor(s) shall do so at theirown discretion and expense. All procedures and/or expenses associated with Japaneseimmigration shall be borne in their entirety by the exhibitor; the organizer waives all liability for theabove. In the event that an exhibitor is unable to enter Japan and the contract must be annulled, theexhibitor in question shall pay the cancellation fees defined in Article 11 to the organizer.
Article 13: Transport and set-up and venue
Details on transport/set-up and the venue are below:
1) Venue：Tokyo Metropolitan Industrial Trade Center Taito-kan
4th floor（1495㎡・3mH）5th floor（1495㎡・3mH）2) Move-in Schedule: November 21, 2016, 1:00 PM-4:30 PM* Overtime work is not permitted

83) Move-out Schedule
November 23, 2016, 5:00 PM-6:30 PM*Complete all removal work, including dismantling of decorations, within the allotted time.
4) Standard Booth Design
One booth is approximately 9.0sqm (2.97m (W) x 2.97m (D) x 2.7m(H)) of floor space.
Multiple booths are aligned in single or double rows.
<Booth Type>A“ Single Booth”
B“ Double Booth” (Over 6 booths)① Type of booth for below 5 booths is referred to as a “Single Booth”.
② Type of booth for over 6 booths is referred to as a “Double Booth” (subject to availability).

The partition of each exhibition booth is set by the Organizer.
(System panel specification: white vinyl finish.)
No partition unless there is an adjoining booth.
5) Electrical Facilities
Electrical supply primary side trunk line construction of up to single phase 100V / 300W capacity perbooth is done in the organizer's side. No power socket is available. Additional connections andwiring works, as well as electricity costs shall be paid by the Exhibitor.
6) Water Supply and Drainage Facilities
The main water supply and additional piping works, as well as the water charges
shall be paid by the Exhibitor.
Article 14: Expenses
1) Exhibitors requiring separate drainage, plumbing, or electrical installation shall apply by theseparately stipulated procedures and pay the designated costs.
2) Expenses and insurance, damages, or otherwise (to exhibited articles or the exhibitor) sustainedin shipment, transport, exhibiting, presentation, and removal of exhibited articles shall be borne intheir entirety by the exhibitor.

Article 15: Changes to exhibit regulations

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The organizer reserves the right to change the terms of these regulations. By registering, exhibitors
indicate their advance consent to the above and shall comply with the new regulations.
Article 16: Prohibited item
Exhibitors are forbidden from engaging in the following conduct:
1) Transfer, sale, lease, or collateralization of one's rights as a party to this contract as an exhibitor
2) Installation of signage, bulletin boards, advertising placards, and other items within the exhibitbuilding and environs in places other than those expressly designated(excepting those items for which the organizer has given advance consent)
3) Sales and promotional activities, including but not limited to soliciting customers, in areas otherthan one's own booth (including but not limited to halls and passages)
4) Transport into the exhibit space of articles that would disturb others5) Actions that damage or would damage exhibited articles
6) Actions that disturb visitors or other exhibitors (loud noises, odors, performances, etc.)
7) Sleeping overnight (lodging) in the exhibit booth8) Decorating/changing the interior of a booth during opening hours (except where repairing ormaintaining products)9) Other acts forbidden by the terms herein
Article 17: Annulment of contract
In the event that any of the below are found to apply to the exhibitor, the organizer reserves theright to annul this contract without prior warning. The organizer waives liability for all damages
sustained by the exhibitor as a result of said annulment.
1) Non-payment of exhibit fees, in whole or in part2) Exhibiting of prohibited articles or failure to follow the regulations, stipulations, and guidelines
made by the organizer3) Use of exhibit booth for reasons other than the intended exhibiting purpose
4) Exhibit booth is not used
5) If facts come to light that would forfeit the organizer's trust in the exhibitor
6) Infraction of the terms herein or the Exhibitor Handbook based on the same, or on any
stipulations and guidelines
Article 18: Restoration
When this contract terminates, be it during the exhibit or after its completion and regardless of thereason for the same, the exhibitor must follow the terms below return the booth to the organizer.
1) Restore booth to its original state
In the event that the exhibitor does not restore the booth to its original state, the costs to achieve
the same shall be borne by the exhibitor (if the organizer sustains any damages from the above, theexhibitor shall be liable)
2) After return of the booth to the organizer, any items left behind by the exhibitor can be disposedof at the discretion of the organizer.
Article 19: Entry screening
1) Where required by the organizer for maintenance of the venue building, for hygiene, for crime
prevention, fire prevention, or other reasons, the organizer can, following advance notification to
the exhibitor, enter an exhibitor's space and perform an inspection, taking measures as needed.
Where advance notification is not provided, the organizer shall report the entrance to the exhibitor
after the fact.

10Article 20: Installation of exhibitors in exhibit booth
For the duration of the exhibit, exhibitors shall wear the designated exhibitor badge and remain
stationed at their booth(s), where they can engage with visitors and maintain exhibited articles.
Article 21. Decoration and, Construction Work
1) Decorations is prohibited that protrude outside the frame of the partition between the exhibitors.
2) No items or signs may be placed on walkways in the hall.
3) The height of the decorations will be up to H2400.
This does not apply to items that have received special permission from the Organizer.
4) Use of ceiling structure Upon exhibitors is prohibited.
5) The Exhibitor will observe all other rules and items as explained by the Organizer at the Official
Exhibitor Meeting.
6) The Exhibitor is not entitled to raise any objection against, nor make any claims against theOrganizer in the event that the Exhibitor violates any of the provisions of sections 25 1) to 5), anddisregards the Organizer’s notification to correct any violation. In addition, all materials in violationof regulations are to be removed at the expense of the Exhibitor.
Article 22. Fire, Theft, and Other Incidents
1) The Organizer does not assume any responsibility for any third party including the Exhibitor
and visitors in the event of a fire or, accident caused by falling or loose exhibit items, and/or theftby the Organizer, an employee, contractor, subcontractor, or any other cooperative person, or
company.
2) The Organizer does not assume any responsibility for any accidental misspellings in publications,such as invitation letters, information on the website, Exhibition layout, promotional items, etc.
3) The Exhibitor is liable for any damages as a result of a fire or, accident caused by falling or loose
exhibit items, and/or theft by the Organizer, visitors, or third parties including an employee,
contractor, subcontractor, cooperative person, or company.
Article 23. Governing Laws and Jurisdiction
This contract shall be construed and enforced in accordance with the Laws of Japan. Any legal
declaration and process shall be subject to the exclusive jurisdiction of Tokyo District Court.

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