Preparation of Papers in Two-Column Format
for the Proceedings ofConferences Sponsored by IEEE
J. Q. Author

Abstract-These instructions give you basic guidelines for
preparing camera-ready papers for conference proceedings.

I.

INTRODUCTIONYour goal is to simulate the usual appearance of papers in anIEEE conference proceedings. For items not addressed in these
instructions, please refer to the last issue of your conference’s
proceedings or your Publications chair.
A. Full-Sized Camera-Ready (CR) Copy
Prepare your CR paper in full-size format, on US letter paper(8 ½ by 11 inches). For A4 paper, use the A4 template.
Type sizes and typefaces: Follow the type sizes specified inTable I. As an aid in gauging type size, 1 point is about 0.35
mm. The size of the lowercase letter “j” will give the point size.
Times New Roman is the preferred font.
1) US letter margins: top = 0.75 inches, bottom = 1 inch,side = 0.625 inches.
2) A4 margins: top = 19mm, bottom = 43mm, side = 13 mm.
The column width is 88mm (3.45 in). The space between thetwo columns is 4mm (0.17 in). Paragraph indentation is 3.5
mm (0.14 in).
Left- and right-justify your columns. Use tables and figures
to adjust column length. On the last page of your paper, adjust
the lengths of the columns so that they are equal. Use
automatic hyphenation and check spelling. Digitize or paste
down figures.
TABLE ITYPE SIZES FOR CAMERA-READY PAPERS
Typesize(pts.)

Appearance
Regular

6

Table captions, table superscripts

8Section titles, a references, tables,
table names,a first letters in tablecaptions,a figure captions,footnotes, text subscripts, andsuperscripts

9101124

BoldItalicaAbstract
Authors’ affiliations, main text,
equations, first letters in section
titlesa
Authors’ names
Paper title
aUppercase

Subheading

Magnetization (kA/m)IEEE Conference Publishing
445 Hoes Lane
Piscataway, NJ 08855-1331

151050-10

1

2

3

4

5

Applied Field (104 A/m)

Figure 1. Magnetization as a function of applied field.
Note how the caption is centered in the column.

II. HELPFUL HINTS
A. Figures and Tables
Position figures and tables at the tops and bottoms ofcolumns. Avoid placing them in the middle of columns. Largefigures and tables may span across both columns. Figure
captions should be centered below the figures; table captions
should be centered above. Avoid placing figures and tables
before their first mention in the text. Use the abbreviation “Fig.
1,” even at the beginning of a sentence.
Figure axis labels are often a source of confusion. Use words
rather than symbols. For example, write “Magnetization,” or“Magnetization, M,” not just “M.” Put units in parentheses.
Do not label axes only with units. In the example, write“Magnetization (A/m)” or “Magnetization (A ⋅ m1).” Do notlabel axes with a ratio of quantities and units. For example,
write “Temperature (K),” not “Temperature/K.”
Multipliers can be especially confusing.
Write“Magnetization (kA/m)” or “Magnetization (103 A/m).” Figurelabels should be legible, about 10-point type.
B. References
Number citations consecutively in square brackets [1].
Punctuation follows the bracket [2]. Refer simply to thereference number, as in [3]. Use “Ref. [3]” or Reference [3]” at
the beginning of a sentence: “Reference [3] was the first …”
Number footnotes separately in superscripts. Place theactual footnote at the bottom of the column in which it wascited. Do not put footnotes in the reference list. Use letters fortable footnotes (see Table I). IEEE Transactions no longer use

a journal prefix before the volume number. For example, use“IEEE Trans. Magn., vol. 25,” not “vol. MAG-25.
Give all authors’ names; use “et al.” if there are six authorsor more. Papers that have not been published, even if they
have been submitted for publication, should be cited as“unpublished” [4]. Papers that have been accepted for
publication should be cited as “in press” [5]. In a paper title,
capitalize the first word and all other words except for
conjunctions, prepositions less than seven letters, andprepositional phrases.
For papers published in translated journals, first give theEnglish citation, then the original foreign-language citation [6].
C. Abbreviations and Acronyms
Define abbreviations and acronyms the first time they areused in the text, even if they have been defined in the abstract.
Abbreviations such as IEEE, SI, MKS, CGS, sc, dc, and rms
do not have to be defined. Do not use abbreviations in the title
unless they are unavoidable.
D. Equations
Number equations consecutively with equation numbers inparentheses flush with the right margin, as in (1). To makeyour equations more compact, you may use the solidus ( / ), theexp function, or appropriate exponents. Italicize Romansymbols for quantities and variables, but not Greek symbols.
Use an en dash (–) rather than a hyphen for a minus sign. Useparentheses to avoid ambiguities in denominators. Punctuate
equations with commas or periods when they are part of asentence, as ina + b = c.

(1)

III. UNITS
Use either SI (MKS) or CGS as primary units. (SI units areencouraged.) English units may be used as secondary units (inparentheses). An exception would be the use of English units
as identifiers in trade, such as “3.5-inch disk drive.”
Avoid combining SI and CGS units, such as current inamperes and magnetic field in oersteds. This often leads toconfusion because equations do not balance dimensionally. If
you must use mixed units, clearly state the units for eachquantity that you use in an equation.
IV. SOME COMMON MISTAKESThe word “data” is plural, not singular. The subscript for thepermeability of vacuum0 is zero, not a lowercase letter “o.” In
American English, periods and commas are within quotation
marks, like “this period.” A parenthetical statement at the endof a sentence is punctuated outside of the closing parenthesis(like this). (A parenthetical sentence is punctuated within theparentheses.) A graph within a graph is an “inset,” not an“insert.” The word alternatively is preferred to the word“alternately” (unless you mean something that alternates). Do
not use the word “essentially” to mean “approximately” or“effectively.” Be aware of the different meanings of thehomophones “affect” and “effect,” “complement” and“compliment,” “discreet” and “discrete,” “principal” and“principle.” Do not confuse “imply” and “infer.” The prefix“non” is not a word; it should be joined to the word it modifies,
usually without a hyphen. There is no period after the “et” inthe Latin abbreviation “et al.” The abbreviation “i.e.” means“that is,” and the abbreviation “e.g.” means “for example.” An
excellent style manual for science writers is [7].

ACKNOWLEDGMENT
Symbols in your equation should be defined before theequation appears or immediately following. Use “(1),” not “Eq.
The preferred spelling of the word “acknowledgment” in(1)” or “equation (1),” except at the beginning of a sentence: America is without an “e” after the “g.” Try to avoid the“Equation (1) is …”
stilted expression, “One of us (R. B. G.) thanks …” Instead, try“R.B.G. thanks …” Put sponsor acknowledgments in theE. Other Recommendations
The Roman numerals used to number the section headings unnumbered footnote on the first page.
are optional.
If you do use them, do not number
REFERENCESACKNOWLEDGMENT and REFERENCES, and begin Subheadings[1]
G.
Eason,
B.
Noble,andI.N.
Sneddon, “On certain integrals of Lipschitzwith letters. Use two spaces after periods (full stops).
Hankel type involving products of Bessel functions,” Phil. Trans. Roy.
Hyphenatecomplexmodifiers:“zero-field-cooledSoc. London, vol. A247, pp. 529-551, April 1955.
magnetization.” Avoid dangling participles, such as, “Using [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol. 2.
Oxford: Clarendon, 1892, pp.68-73.
(1), the potential was calculated.” Write instead, “The[3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
potential was calculated using (1),” or “Using (1), weanisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
calculated the potential.”
Use a zero before decimal points: “0.25,” not “.25.” Use [4] K. Elissa, “Title of paper if known,” unpublished.
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
“cm3,” not “cc.” Do not mix complete spellings andStand. Abbrev., in press.
abbreviations of units: “Wb/m2” or “webers per square meter,” [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
studies on magneto-optical media and plastic substrate interface,” IEEEnot “webers/m2.” Spell units when they appear in text: “…aTransl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9thfew henries,” not “…a few H.” If your native language is not
Annual Conf. Magnetics Japan, p. 301, 1982].
English, try to get a native English-speaking colleague to [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.
proofread your paper. Do not add page numbers.