The Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

Organizer and financing body:
Messe München GmbHAm Messesee 281829 München
Germany

Duration:
Tuesday, 24 to Friday, June 27, 2025
Opening hours visitors:
Tuesday to Thursday
Friday09:00 – 17:00
09:00 – 16:00

Opening hours exhibitors:
Tuesday to Thursday
Friday07:30 – 19:00
07:30 – 17:00

Tel. +49 89 949-20121, 20122, 20376, 20405, 20424
info@automatica-munich.com
www.automatica-munich.com
Conceptual sponsor:
VDMA Robotics + Automation
Lyoner Straße 1860528 Frankfurt
Tel. +49 69 6603-1590
Fax +49 69 6603-2590
www.vdma.org/r+a

Any changes to opening hours resulting from the implementation of the prevention and hygiene plan will be announced in good time.
All prices indicated below are net and subject to applicable value-added tax.

B 1 Application
The application is to be submitted online at www.automatica-munich.com/
application.

Start of space allocation is Friday, June 21, 2024.

B 2 Eligibility
Admissible as exhibitors are all German manufacturers; all manufacturers fromabroad or their German branch establishments; main importers; specialist dealers or service companies authorized by manufacturers; and those firms that are
authorized by a manufacturer’s works to exhibit its products. Main importers andauthorized specialist dealers may only exhibit exhibits from manufacturers which
are not represented at this trade fair/exhibition themselves.

All exhibits must correspond to the product index of the respective trade fair/exhibition and be designated by name and exact type in the application.
Objects other than those announced and admitted must not be exhibited at
automatica and must not be presented or advertised on the digital platform.
The Messe München GmbH exhibition organizer has the final decision on
admission.

B 3 Participation fee, advance payment for services (cf. A 7)
The net participation fees per m² space are:In the hall
The minimum stand size is 20 m²
Row stand(1 side open)
Corner stand (2 sides open)
End stand(3 sides open)
Island stand (4 sides open)

EUR 260
EUR 315
EUR 325
EUR 335

Two-story stand construction
On two-story constructions, the upper floor space is charged at 50% of therespective ground floor rate.
The participation fee covers the stand space rental and moreover comprises
extensive services provided by Messe München GmbH, which include inparticular: advice on stand planning, advice on the technical conditions andrequirements on site regarding stand design, advice on setting up and­dismantling the stand, concept and public relations work for the fair, visitor
marketing and visitor acquisition for the fair, preparation and organization of
trade-fair related opening events, press conferences, presentations and exhib­i­tor evenings, insofar as these are organized by Messe München GmbH,the preparation and implementation of forums and special shows, insofar asthese are organized by Messe München GmbH or third parties on behalf ofMesse München GmbH, the provision of exhibitor passes for authorized­persons in accordance with clause B 11 “Exhibitor passes,” the provision ofticket vouchers for visitors in accordance with clause B 12 “Vouchers,” the provision of advertising media, the lighting, heating and air-conditioning of all theexhi­bition spaces, basic guard service for the event site, regular clean­ing ofgeneral areas, the provision of loudspeaker systems used for informing v­ isitors
to t­he fair, and other visitor information systems including signage, the pro­vision of visitor lounges, meeting rooms and catering facilities for exhibitors,
visitors and the press within the exhibition premises, the deployment of first-aid­operatives as well as traffic routing to and within the event site.

The Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

Cont. B 3 Participation fee, advance payment for services (cf. A 7)
Mandatory communication fee
Exhibitors will be charged a communication fee for each of their stands­
amounting to E
­ UR 1,150. The mandatory communication fee includes thebasic entry in our products (digital and, if applicable, print) as well as further
communication services in accordance with clause B 10 “Media Services.” Foran additional fee additional services can be booked. The additional entry andadvertising options as well as the prices can be seen from the correspondingorder forms provided to exhibitors by the media service partner commissioned
by Messe München GmbH.
Advance payment
The advance payment for exhibitor services (“Advance payment,” cf. A 7) is
EUR 15/m² of rented exhibition space.

Day ticket vouchers
Included in the participation fee are an unlimited number of redeemed ­vouchers
for day tickets (cf. B 12).
AUMA charge
The German Council of Trade Fairs and Exhibitions (AUMA) levies all exhi­b­itors a charge of EUR 0.60/m² of rented exhibition space. This amount is­charged by Messe München GmbH and transferred directly to AUMA.
Fixed waste-disposal fee
The mandatory, flat-rate waste disposal fee in the amount of EUR 5.50/m² is tocover the disposal of all waste generated at the exhibitor’s booth during setup
and dismantling and throughout the duration of the trade fair. The disposal of
production waste, entire stand elements and complete exhibition stands is notcovered by this fee.

B 4 Co-exhibitors
The participation of companies as co-exhibitors (cf. A 4) is on principle
possible. Participation is, however, subject to Messe München GmbH’s priorauthorization. Admission can only be granted if the co-exhibitor would also be
eligible as an exhibitor. However, a mandatory communication fee in theamount of EUR 1,150 will be levied for each co-exhib­itor. The mandatorycommunication fee for each co-ex­hibitor includes the same services as forthe main exhibitor (cf. B 3).
All co-exhibitors must be registered ­by the main exhibitor.
Note
In order for co-exhibitors to apply, the main exhibitor—after submitting his main
exhibitor application—should send a link (co-exhibitor URL) to the proposed
co-exhibitor(s). Co-exhibitors can use this co-exhibitor URL to submit an online
application for the exhibition space registered by the main exhibitor.

The participation of firms as additionally represented companies (cf. A 4) is notpossible.
For each co-exhibitor without Messe München GmbH admission, Messe
München GmbH is entitled to demand a penalty charge of EUR 2,300 from theexhibitor. Furthermore, Messe München GmbH may demand that co-exhib­
itors without Messe München GmbH admission vacate the stand. Should theexhibitor fail to ­comply with Messe München GmbH’s vacation demand without
delay, Messe München GmbH has the right of extraordinary cancellation in
respect of the contractual relationship between Messe München GmbH andthe exhibitor.

B 5 Terms of payment (cf. A 7)
The amounts invoiced in all invoices issued by Messe München GmbH inconnection with the event are to be transferred in euros, without deductions
and free of all charges to one of the accounts specified in the respective
invoice, indicating the customer number. The times of payment specified in theinvoices are binding and are to be complied with.

Payment of the invoiced amounts is a condition for the provision of exhibitor
passes. The final invoice for all additional costs (e.g. lettering, technical services, electricity, etc.) will be sent to the exhibitor after the end of the event; itis payable immediately upon receipt.

The Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

B 6 Dates of setting up and dismantling (cf. A 15)
Setup
June 19 to 22, 2025, daily from 07:00 to 23:00
June 23, 2025, 07:00 to 18:00, until 20:00 furbishing work and d­ ecoration
Truck check-in during setup:
Trucks over 7.5 t must register in advance via FairLog and book a time slot foraccess/loading at the exhibition grounds. When arriving on site, trucks need toregister at check-in to complete the process. You will receive more information
with the traffic guide.
On the last day of setup, June 23, 2025, all delivery and stand-construction
vehicles must be removed from the halls and the outdoor exhibition area by
18:00 at the latest. Vehicles which are still in the halls or the outdoor exhibitionarea after this time will be removed by Messe München GmbH at the risk andexpense of the respective exhibitor. Furbishing work and decoration in the
exhibitor’s own stand space is possible until 20:00.
An extension of the setup time is permissible only in exceptional cases andwith the prior written consent of Messe München GmbH, Technical Exhibition
Services Division.

Dismantling
June 27, 2025, 17:00 to 24:00
June 28, 2025, 00:00 to 23:00
June 29 to 30, 2025, daily from 07:00 to 23:00
July 1, 2025, 07:00 to 18:00
Truck check-in during dismantling:
Trucks over 7.5 t must register in advance via FairLog and book a time slot foraccess/loading at the exhibition grounds. When arriving on site, trucks need toregister at check-in to complete the process. You will receive more information
with the traffic guide.
Access to the fairgrounds for stand construction firms and delivery vehicles onJune 27, 2025 no earlier than 17:00.
An extension of the dismantling time is permissible only in exceptional cases
and with the prior written consent of Messe München GmbH, Technical Exhibition Services Division.

B 7 Stand design and equipment
Stand designs for two-story constructions, for stands larger than 100 m² or
stand structures exceeding 3 m in height or with a stand covering require priorauthorization. Dimensioned drawings including floor plans and elevations on ascale of 1:100 must be submitted in duplicate to Messe München GmbH, Technical Exhibition Services Division for approval no later than 6 weeks before
setup begins.
Halls, generalOne-story construction
The maximum construction height is 7.50 m. The maximum advertising height(upper edge) is 7.50 m.
Two-story construction
The maximum construction height is 7.50 m. The maximum advertising height(upper edge) is 7.50 m.
In addition, the maximum construction height (clearance) alongside the hallwalls must be observed (see description of halls and outdoor exhibition
grounds).
The partition walls facing the neighboring stand must be kept white, neutral,
free of installations and clean above a height of 2.50 m. It is recommended thatexhibitors install partition walls as demarcation to neighboring stands. Messe
München GmbH supplies partition walls only at the request and expense of theexhibitor. Partition walls or additional cabin walls can be ordered in the Ex­hib­itor Shop. In the case of advertising structures directly facing adjoining stands,
there must be a mini­mum distance of 2 m to the stand perimeters. Flashing orchanging lights must not be used for advertising purposes. The stand design
must be adapted to suit the type of rented stand (row, corner, end, island
stand), e.g. by partition wall systems. The exhibition stand should also meet thecharacter of the respective trade fair to preserve the visual identity of the event.
Messe München GmbH is entitled to demand changes in stand design on thisaccount.

The stand design must be adapted to suit the type of rented stand (island, end,
corner or row stand). In order to preserve the character of automatica as acommunications and business trade show, exhibitors are requested to ensure
an open stand design. Messe München GmbH is entitled to demand changes
in the exhibition stand design in this context. Stand designs can only be
ap­proved if the open sides of the booth have a uniformly open design. E­ rectingclosed walls is permitted, provided they do not take up more than­
70% of the total length of the respective stand side, and completely closed
walls may be no more than 6 m in length. A closed length of wall measuring
6 m must be followed by an opening at least 2 m wide. This ruling does not
apply if the respective wall is set back from the stand perimeter by at least 2 m,
or else a transparent demarcation (fence/glazing) to the exhibits is provided.
Stand construction approval
As a matter of principle, every planner/designer of an exhibition stand is
responsible for compliance with public statutory regulations, insofar as applicable to exhibition stands, and compliance with Messe München GmbH’s
Technical Guidelines as well as the General Terms of Participation. No
approval of plans from Messe München GmbH is necessary given compliancewith the following requirements:– stand and/or advertising structures no higher than 3 m– stand area no larger than 100 m²– stand is without covering.

The Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

Cont. B 7 Stand design and equipment
Any stand concepts in non-compliance with the aforementioned requirements
are to be submitted in duplicate for approval to Messe München GmbH’s Technical Exhibition Services Division, containing to-scale stand design plans(ground plan, elevations and sectional drawings) no later than 6 weeks prior to
official setup date. If items are to be suspended from the hall ceiling, the work
involved must be carried out by Messe München GmbH’s contractors. The
placing of motor vehicles of any kind on the stand area for exhibition or decorative pur­poses is prohibited and is permissible only in exceptional cases on
the prior written consent of the Exhibition Management. Moreover, multi-story

stands and special constructions (such as bridges, stairs, cantilever roofs,
galleries, etc.) are as a general rule subject to separate approval. Please consult the “Building Regulations” set out under “Leaflets—applications” in the
Exhibitor Shop for further information. Please note under all circumstances
the requirements set out in the Technical Guidelines and the information
included in the individual notices. For further processing, the exhibitor service forms for ordering additional stand services will be made available to you
online via our Exhibitor Shop in due time, or sent to you per e-mail.

B 8 Technical installations
The technical services designated accordingly in the Technical Guidelines
such as the provision of installations to supply the stand with electricity andwater can be ordered only from Messe München GmbH. Wired telecommunications equipment may only be provided by Messe München GmbH; Deutsche
Telekom AG and other network operators are not authorized at the exhibition
center. To connect his own stand area, the exhibitor may operate his own wire-

less LAN network at his stand after prior written approval from Messe München
GmbH; the specifications of Messe München GmbH are to be complied with.
Applications for electric installation, water and telephone connections can beconsidered only if submitted in on the order forms (exhibitor service forms)
available from Messe München GmbH by May 14, 2025 at the latest.

B 9 Sales regulations
Open selling or other provision of goods and services from the stand is not
permissible. Exhibited articles may be delivered to purchasers only after
the end of the fair. It is not permitted to show the selling price openly. Under

No. 64 GewO (German trade regulation act), it is permissible to sell only tocommercial resellers, commercial consumers and bulk purchasers.

B 10 Media services
Depending on the digital channel, the basic entry includes at least the ­company
name, logo, company headquaters (city), contact details, a product presentation, hall and stand number, an entry under “Product Groups”, an entry under“Industry S­ ectors,” a digital press release, two contact persons and will be
invoiced by Messe München GmbH (cf. B 3 Mandatory communication fee).
Additional services can be ordered from Messe München GmbH or the media
sales partner commissioned by Messe München GmbH for an additional fee.
With regard to all content of the exhibitor’s appearance, be it e.g. company
details, texts, graphics, links or announcements of events, the exhibitor mustensure that he does not infringe the rights of third parties.
Messe München GmbH generally does not control the content that the exhib­
itor posts and circulates on the digital media and, therefore, assumes no liability for this content, including its accuracy, legality and quality. However, Messe
München GmbH is entitled at any time and at its own discretion to block, deleteor edit exhibitor content made available online via the automatica channels or,
if necessary, to publish it elsewhere within the offering, in particular if Messe
München GmbH becomes aware or may reasonably assume that this content
or its use violates applicable law.
Should Messe München GmbH, a company affiliated with Messe MünchenGmbH, or the employees, workers, representatives, stakeholders and vicarious agents of Messe München GmbH and/or companies affiliated with Messe
München GmbH be legally prosecuted by third parties or authorities in connection with the content posted by the exhibitor, the exhibitor must indemnify
Messe München GmbH, companies affiliated with Messe München GmbH,and the employees, representatives, stakeholders and vicarious agents ofMesse München GmbH and/or companies affiliated with Messe MünchenGmbH against all claims or demands, irrespective of their legal basis, on firstdemand and hold them harmless. This also extends to reasonable legal costsin each case.

The above regulations also apply to content posted and distributed by co-exhibitors or joint pavilion exhibitors at automatica.
Liability is excluded for only insignificant or short-term impairments to theusability of the automatica digital products. Messe München GmbH accepts noliability for disruptions, errors, delays or other impediments to performance that
occur during the transmission of content via the Internet, except in cases ofintent or gross negligence. Furthermore, Messe München GmbH accepts noliability for access to and availability of the Internet. Availability, particularly forlimited periods of time, may be limited due to maintenance work or for otherreasons. Liability for the consequences of limited availability—of whatever kindand for whatever reason—is excluded.
The official media services partner for this trade fair is:
NEUREUTER FAIR MEDIA GmbH
Büro Essen
Westendstraße 145143 Essen
Germany
Tel. +49 201 36547-410
Fax +49 201 36547-325
automatica@neureuter.deThe Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

B 11 Exhibitor passes
For the duration of the fair, each exhibitor receives a specific number of free
exhibitor passes for his stand:In the halls
up to 20 m² of stand size
as from 21 m² for every further 10 m²
or part thereof 			
as from 101 m² for every further 20 m²
or part thereof 			

3 exhibitor passes
1 exhibitor pass(in addition)
1 exhibitor pass(in addition)

Co-exhibitors receive two free exhibitor passes each. Additional exhibitor
passes are available as of June 23, 2025 on site at the exhibitor pass service
counter at EUR 56/each. Exhibitor passes are intended solely for stand personnel/can only be ordered via the Exhibitor Shop. The number of exhibitor
passes does not increase through the taking in of co-exhibitors.
The exhibitor pass does NOT entitle the holder to free use of local public­transport (MVV—Munich Transport and Tariff Association).

B 12 Vouchers
Exhibitors, co-exhibitors and joint pavilion exhibitors have the opportunity toorder vouchers for day tickets at the Exhibitor Shop (available as of February2025). All vouchers for day tickets that are redeemed are included in the participation fee and are not charged for.

B 13 Photo, film and video shooting (cf. A 10)
In deviation from A 10 of the Conditions of Participation A, approval for photo­graphy, filming and video recording of the exhibitor’s own stand is no longer
required during the official set-up and dismantling times, or during exhibitor
opening hours.

Written permission is now only required outside these times (i.e. during night
closing times) and is compulsorily linked to the booking of an accompanying
security guard. All information on this will be published in the Exhibitor Shop in
the relevant leaflet.
The use of drones is expressly prohibited at all times (set-up, running time,
dismantling).

B 14 Evening events
Evening events on the exhibition stand require authorization by Messe
München GmbH and must be notified by June 3, 2025 at the latest. Events on
June 24, 25 and 26, 2025 may start no earlier than 17:00 and must end no later
than 22:00. Until 22:30, the necessary clearing-up work may be undertaken on
the stand area. By 23:00 at the latest, all persons must have left the fairgrounds. The exhibitor is responsible for ensuring that the attendees of his
evening event do not access other trade fair booths or touch any exhibits
located there. The exhibitor is to ensure that the attendees of his evening event
follow the instructions of the safety and security service employed by Messe
München GmbH. The minimum scope of the safety and security services necessary is determined by Messe München GmbH. The exhibitor indemnifies
and holds Messe München GmbH harmless in connection with the evening
event.

The services provided by Messe München GmbH in connection with each
evening event are charged to the exhibitor in the final invoice.
To ensure a smooth, uninterrupted event, we recommend that you consult
with your booth neighbors of the planned evening event in advance. Please
note that the volume of musical renditions on the stand may not exceed
85 dB (A).

B 15 Deliveries
Consignments, letters and other mail to be delivered to the exhibitor’s standmust carry the following details:–	Name of the event–	Hall (designation: A, B or C as well as the number of the hall (1–6))–	Stand number of the exhibition stand–	Name of the exhibitor–	Messegelände/Willy-Brandt-Allee, 81829 Munich, Germany

Messe München GmbH does not take delivery of consignments, letters andother mail intended for exhibitors or third parties. Exhibitors are advised not todeposit shipments or other objects unsecured in the hall or the outdoor exhi­
bition area during setup and dismantling times.
Services with regard to the receipt and dispatch of consignments are offeredby the authorized freight forwarders at the exhibition center.

The Leading Exhibition for
Smart Automation and Robotics
June 24–27, 2025
Trade Fair Center Messe München
www.automatica-munich.com

Special Terms of Participation (B)The General Terms and Conditions of Participation A and the Technical Guidelines of Messe München GmbH shall apply, insofar as the present Special Terms ofParticipation do not contain any provisions in derogation thereof. Messe München GmbH’s Covid-19 prevention and hygiene measures also apply.

B 16 Restoration of exhibition areas
Regulations on securing exhibits via anchorages to the hall floor: The fixing(securing) of machines via floor anchorages is allowed only with the written
approval of Messe München GmbH, Technical Exhibition Services Division.
Requests can be submitted via order form “Anchoring of Exhibits to Hall

Floors.” It is imperative that to-scale plans with location and bore diameterdetails as well as the total number of bore holes accompany this order form.
The use of anchorages to fasten (secure) stand structures and components tohall floors is not permitted.

B 17 Fashion shows and events
Fashion shows and events on the stand must be notified in writing to the­Exhibition Management in due time. For evening events, separate arrangements apply (see B 14 Evening events).

B 18 Alterations
Messe München GmbH reserves the right to make alterations and additions
in matters affecting technical handling and safety.

Messe München GmbH also reserves the right to amend and supplement its
Covid-19 prevention and hygiene protocols; exhibitors will be informed of any
changes in good time.

Status: February 2024