City University of Hong Kong
CityUHK Factsheet on Student Exchange Programme, Academic Year 2024-2025
Contact Information
Name of university

City University of Hong Kong (CityUHK)Coordinating office

Global Engagement Office (GEO)

Mailing address

Room 3210, 3/F, Cheng Yick-chi Building, City University of Hong Kong,
Tat Chee Avenue, Kowloon, Hong Kong SAR

Contact information(Coordinator-in-charge)

Name: Rachel LAI (Miss)
Post: Assistant Manager
Email: rachel.lai@cityu.edu.hk

Websitehttp://www.cityu.edu.hk/geo

24-hour campus security(852) 3442 8888

General Information
Academic calendar

Semester A (1st semester):Semester B (2nd semester):

Teaching (13 teaching weeks)

2 Sep – 30 Nov 2024

13 Jan – 17 Apr 2025

Revision period

2 Dec – 7 Dec 2024

22 Apr – 26 Apr 2025

Examinations

9 Dec – 21 Dec 2024

28 Apr – 13 May 2025

Semester break

23 Dec 2024 – 11 Jan 2025

14 May – 7 Jun 2025

Link to academic calendar andimportant dates
Data protection

https://www.cityu.edu.hk/arro/qick_info.htm
https://www.cityu.edu.hk/arro/impd/impd_year.htm
City University of Hong Kong undertakes to observe the spirit and comply
with the principles and requirements of the data protection regulations suchas the Personal Data (Privacy) Ordinance of Hong Kong and the General
Data Protection Regulation (GDPR) of the European Union.

Exchange-related Information
Nomination period

Semester A (September Entry):
1 Apr - 1 May 2024

Semester B (January Entry):
Sep - 1 Oct 2024

Application period

Semester A (September Entry):
8 Apr - 15 May 2024

Semester B (January Entry):
1 Sep - 15 Oct 2024

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Website for exchange-related
information
Exchange nomination

http://www.cityu.edu.hk/geo
https://www.cityu.edu.hk/admo/admissions/exchange-students
To streamline the nomination process, CityUHK has developed a one-stop
nomination system for partner institutions to nominate their institutionallevel students for our Student Exchange Programme.
Partner institutions will receive auto-emails from our nomination system
prior to the start of each nomination cycle (i.e., around March fornominations for Semester A intake; around August for nominations for
Semester B intake) with information and instructions on exchange
nomination.
*A new set of nomination link and login password will be generated foreach partner institution for each nomination cycle.

Exchange application

After we have reviewed the nominations, students will receive emails
confirming their nomination, the link to our application system andinstructions on what to do next.

Application checklist

The following supporting documents should be provided at the time ofapplication:• Official academic transcript (online uploading)• TOEFL/IELTS/CET result if English is not the medium ofinstruction at your institution (online uploading)Notes for Exchange Applicants
You must select at least 6 courses in order to submit the application. Somecourses are so competitive that you may not be able to enrol in all theintended courses so please allow flexibility with your study plan at
CityUHK!
For courses with pre-requisites, you are strongly advised to upload a list ofcourses now you are taking at your home university together with therelevant course syllabuses for consideration. It will save you time incorresponding back and forth with us regarding the proof of relevant
background. Beware that course places can be filled up soon!
If you need to complete your major modules during the exchange study at
CityUHK, do prioritize and select at least 50% of the courses offered byyour intended academic department at CityUHK. Put them at the top ofyour intended course list. Even if you are not pre-assigned with thecourse(s) at the time of admission, you may have a chance to get into thecourse(s) if and when someone drops out.

Minimum requirement

Students must have already completed their first year of study at their home
university in order to attend the exchange programme at CityUHK.
Students are expected to be in good academic standing at their homeuniversity.
Minimum language requirement:
TOEFL 79 (Only accepts internet-based scores from a single test date, notMyBest scores), IELTS 6.5 or Chinese Mainland’s College English Test
Band 6 (total score ≥ 450), if English is not the medium of instruction atyour institution.
*For students applying for law courses, they must meet the School ofLaw’s minimum CGPA requirement of 3.0 out of 4.3 scale; and minimum
2 of 5English requirement of TOEFL 100 (Only accepts internet-based scoresfrom a single test date, not MyBest scores) / IELTS 7. The TOEFL andIELTS scores should be valid for 3 years from the test date.
Can students extend their exchange
study?

It will be considered on a case-by-case basis, subject to approval of thehome and host institutions. Application for re-admission must be raised
before 15 May for Semester A enrolment and 15 October for Semester B
enrolment to allow enough time to process the application and apply forextension of visa.

Activities or services available toexchange students (e.g. student
activity group, student club, sports
facilities, wellness centre etc.)• Exchange students may apply for associate membership and join theactivities organised by various student groups at CityU• Peer support from International Friends Club (IFC)• Global Ambassador Club (GAC)• Cultural integration videos by CityU & Me
• Community service work organised by the University, e.g. Companionsof Social Inclusion (COSI)• Access to campus facilities including the library, sports facilities andmedical centre, etc.

Note: Fees will be charged for someof the activities and services.

Course-related Information (for exchange students)
Course information

https://www.cityu.edu.hk/admo/admissions/exchange-students
To view the course list for exchange students, please scroll down toApplication Procedures > Submit Your Application > Select Courses forYour Study Plan

Course schedule/timetable

During the course add/drop period, students can add/drop courses, subject
to approval, by logging onto their student account via
https://banweb.cityu.edu.hk/pls/PROD/hwieapplacs_cityu.P_Login
Course enrolment is not guaranteed. Students should always be flexible andprepare backup choices.

Restricted programmes or courses(not open to exchange students)

Some courses do not accept exchange students. For pre-requisite required
courses, students must have taken courses considered equivalent to the prerequisite. See Notes for Exchange Applicants above.

Medium of instruction andassessment

The medium of instruction and assessment at CityUHK is English unlessspecified otherwise.

Minimum and maximum number ofcredits to be taken for each semester

12-18 credit units per semester. Exchange students must take full-time
credit-unit load, i.e. at least 12 credits per semester in order to meet the visa
requirements set by the Hong Kong SAR Immigration.
A credit unit is earned by approximately forty to fifty hours of student
work.

Are students allowed to take crossfaculty modules?

Level of courses

Yes, subject to approval by the course-offering department.
Nonetheless, students will be required to take at least 50% of the credits
from the same department students are accepted into at CityUHK.
Exchange students are normally allowed to take courses at undergraduatelevel only (course level: B1-B4) unless approved otherwise.

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Any special language courses forexchange students prior to theexchange programme stint?

No.

Official transcriptsCityUHK transcripts show letter grades only. A description of the grading
system is available at https://www.cityu.edu.hk/arro/asmt/cgrd_main.htm.
CityUHK will mail two copies of the official transcript directly to the partner
institution’s international office, approximately 6 weeks after the end ofexamination period.

Accommodation
Is on-campus accommodation
available for exchange students?

Exchange students may apply for accommodation at Student Residence but
it is NOT guaranteed due to limited spaces. Allocation of accommodation
will be made by a random ballot. Students should file their accommodation
application before the deadline.

Link to information on off-campus
accommodation

http://www.cityu.edu.hk/sro/htm/e_off-campus.htm
Exchange students may choose to stay in commercially operated
accommodation recommended by CityUHK, or rent their own flat on themarket. The rental for off-campus accommodations varies, depending on
the size, location, age of the building, etc.

Visa Requirements
Are exchange students required toobtain a student visa?

Yes, details and procedures can be found at http://www.immd.gov.hk andhttps://www.cityu.edu.hk/geo/non-local-students/visa/student-visa. Students
are encouraged to apply for student visa to Hong Kong via CityUHK.
CityUHK may act as the local sponsor of exchange students who areaccepted for admission and meet Hong Kong visa application requirements.
Completed application form and supporting documents should be sent tothe Global Engagement Office, Room 3210, 3/F, Cheng Yick-chi
Building, City University of Hong Kong, Tat Chee Avenue, Kowloon,Hong Kong SAR.
An Administrative Fee for Student Visa/Entry Permit Application atHK$600 will be charged. The fee is non-refundable and non-transferable.
As the student visa/entry permit application processing may take 8 weeks
or even longer, students should file their application by the following
deadline:
Semester A (September Intake): 1st June
Semeester B (January Intake): 1st November*Students are encouraged to file their student visa/entry permit application
first even if they have not yet received the letter of acceptance.

Are exchange students allowed towork?

No, exchange students are not allowed to work, whether paid or unpaid.

Arrival / Orientation Programme
Recommended arrival dates

Semester A:
26 Aug – 30 Aug 2024

Semester B:
6 – 10 Jan 2025
4 of 5Is airport pick-up service available?

Orientation programme

Scheduled shuttle bus services from Hong Kong International Airport to
CityUHK campus will be provided during the orientation week.
Reservation is required.
Semester A:
26 Aug – 30 Aug 2024

Semester B:
6 – 10 Jan 2025

It normally starts one week before
the semester commences.

It normally starts one week before
the semester commences.

Cost of orientation programme (if any) Most of the activities are free of charge, unless specified otherwise.

Insurance
Are exchange students required topurchase insurance?

Yes, it is mandatory for exchange students to have insurance.
Students must purchase insurance for themselves before they come toHong Kong. The insurance should include, but not limited to, medicaland travel insurance that will cover the entire period of their study inHong Kong. If exchange students wish to have additional insurance
coverage, they may enrol in the insurance plan for non-local students at
CityUHK https://www.cityu.edu.hk/geo/non-local-students/insurance.

Estimated Expenses in Local Currency(The estimated costs are for reference only. Actual expenses may vary from person to person.)
University-administeredaccommodation

Charging rates for residence at Ma On Shan Compound (per semester perperson)
AY2024 – 25 Hall lodging fee for one-semester inbound exchange students
per person is HK$ 11,450 / semester for double room; HK$ 22,900 /semester for single room.
Notes:
1. Student residence is NOT guaranteed. Exchange students should be
prepared to arrange their own off-campus accommodation, if necessary.
2. The charging rates are subject to annual review and revision.
3. Upon announcement of residence application results, students will berequired to pay the residence fee in full to confirm the reservation.
4. The residence does not provide meal plans.

Off-campus accommodation

Shared private flat / serviced apartment: HK$25,000 to HK$30,000 per
semester (with utility and internet charges excluded).

Living costs (meals, transport,laundry, and education expenses forbooks, stationeries, etc.)

HK$25,000 per semester.

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