Steps to participate in an internship via VPcamp
Sign up<VPcamp HP>
 Make sure the contents ofinternship.
 Click theApply button.
<Sign-up> Enter the mail address forPC.
 Enter your password.
 Click 「サインアップ」 (signup) button.
<Account registration mail> Receive an e-mail from[vpcamp@vetintern.jp] toactivate your account.
 Click the URL designated inthe mail.
<My page> Make sure your account isactivated.

Fill in Application Form

<My page> Click 「応募フォームへ」 (toapplication form) button.
<Application form> Fill in the application form.
 Choose agree or disagree to
use your portrait on theVPcamp site.
 Click 「この内容で応募する」(Submit the enteredapplication) button.
<Submission complete screen> Make sure the submission iscomplete successfully.
<Application submission mail> Receive an e-mail from[vpcamp@vetintern.jp] to
notify of application
submission completion.

Application Review《Application review processes》
 The admission decision is
notified to all applicants bye-mail within around 10
days after closing theapplication period. In case
you don’t receive
notification, contact VPcampoffice.

Additional Registration<Admission notification mail> Receive an e-mail from[vpcamp@vetintern.jp] to
notify you are admitted tothe internship.
<My page> Click 「追加フォームへ」(toadditional form) button.

Participate in Internship<Contacted by the institute ofinternship via e-mail or phone> Inform the details of theinternship.
 Follow the instructions givenby the institute. (e.g. totake preparatory Lectures,to submit the written pledge
or CV, to submit Reportetc.)<Additional registration form> Upload the documents
proving you are covered byaccident insurance andliability insurance.
 Fill in emergency contacts.
 Click 「この内容で登録する」(Register this enteredcontents) button.
<Registration complete screen> Make sure the registration iscomplete successfully.
<Registration completion mail> Receive an e-mail from[vpcamp@vetintern.jp] to
notify of registration
completion.

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Sign up

Make sure the contents of internshipprogram you want to participate in.
If you want to apply, click Apply
button.

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Sign up

To apply an internship, you need tohave your account on VPcamp.
Prepare a mail address for PC.

Create an account

Login

If you apply for an internship via
VPcamp for the first time, click 「アカウント登録」(create an account) button tocreate an account.
If you have already your account,login with your mail address andpassword. Click 「ログイン」(login)button.

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Sign up

Sign-up

Mail address
Mail address (toconfirm)
Password
Password (to confirm)

Sign-upEnter your mail address and password, then click 「サインアップ」(sign-up) button. You will receive an e-mail atyour mail address to activate your account. Login thesystem after activating the link designated in the mail.
※Use an mail address for PC※Make sure the mail address is the one you can accesseven during the holidays.
※Make sure [vpcamp@vetintern.jp] is exempted fromthe spam folder.

4Sign upComplete an account registration
Thank you for your registration to Vpcamp.
An e-mail has been sent to your mail. Click the URL
designated in the mail to activate your account.
Thank you for your using VPcamp.

5Sign upAccount registration mailFrom: vpcamp@vetintern.jp
To: [your mail-address]
Title: VPcamp application system Account registration
Thank you for your registration to VPcamp application
system.
Your account has not been activated yet.
In order to activate, click the following URL.
The URL to activate
http://vetintern.codia.jp/entry/signup/activation/**************************************
After activation, click the following URL and login withyour mail address and password.
http://vetintern.codia.jp/entry/login--VPcamp application system

6Sign up

My page
After clicking the URL link in the mail, go to
http://vetintern.codia.jp/entry/login.
Try to login with you mail address and password
to make sure your account is created.

Update mail address

Reset password

If you want to change your mail address or
password, click a button 「メールアドレス変更」(update mail address) or ｢パスワードリセット」(reset password).

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Fill in Application Form

My page
Click 「応募フォームへ」(to application form) button
to fill in application form.
To application form
If you want to change your mail address or
password, click a button 「メールアドレス変更」(update mail address) or ｢パスワードリセット」(reset password).
Update mail address

Reset password

8Fill in Application Form
Application Form
Fill in application form. The marked with(必須) are mandatory fields.
Family Name
Given Name
Family Name (same as above)
Given Name (same as above)
Age (as of the time of application submission)
GenderDate of birthE-mail address
Postal code
Address
Mobile phone number (Vpcamp office: 03-58415383)
Other phone number
Institute of internship
UniversityCourse
Grade
Purpose *Note 1
Statement of purpose within 150 words
Academic supervisor
Prefecture of your university
Shoes size
White coat size
Animal allergies yes (あり) or no (なし)
Eigo Kentei (N/A)
TOEIC score
TOEFL score
Comments (e.g. special health considerations tobe taken into account during the internship)

In the square at the bottom it is statedabout how to handle personal information
in VPcamp. Answer whether if you would
consent or not to use your photo for
publicizing VPcamp. It doesn’t affectadmission decision.

Consent to use personal information
VPcamp is devoting efforts to publicity activities. To
promote internship programs to veterinary students,
VPcamp is using various media such as, but not limited
to, the website, posters, flyers or brochures.
If you could provide your consent to VPcamp using yourpersonal information including portrait (e.g. photos
during the internship) in those media, select 「はい」
(Yes) below. If not, select 「いいえ」（No).
VPcamp is handling your personal information inaccordance with following privacy statements:
1.

2.

3.

*Note 1 Options in the pull down box.
Interest in the topic of the internshipFor career decision
OtherVPcamp take necessary and proper measures tocontrol the personal information including portrait inaccordance with Japan’s Personal Information
Protection Law.
VPcamp uses the portrait(s) or personal
information only for the purpose of publicizingVPcamp.
VPcamp removes the portrait(s) or personal
information on the media immediately if requestedso.

I, hereby consent to that VPcamp uses my personal
information including my portrait for the purpose ofpublicizing VPcamp.
Yes / No

Save the entry

Proceed to the next

For your reference, it doesn’t affect the admission
decision even if you don’t consent.

9Fill in Application Form

Confirm the Entered Application Form
Family Name
Given Name
Family Name (same as above)
Given Name (same as above)
Age (as of the time of application submission)
GenderDate of birthE-mail address
Postal code
Address
Mobile phone
Other phone number
Institute of internship
UniversityCourse
GradePurpose
Statement of purpose within 150 words
Academic supervisor
Prefecture of your university
Shoes size
White coat size
Animal allergies yes (あり)or no(なし)Eigo Kentei (N/A)
TOEIC score
TOEFL score
Comments (e.g. special health considerations tobe taken into account during the internship)

Make sure what you entered in theprevious page.
If you want to update anything you
entered, click 「入力内容を変更」(Updatethe entry) button.
If you complete the validation, click 「この内容で応募する」(Submit the enteredapplication) button at the bottom.
※Once submitted, you are not able toupdate the contents of your application.
In case you find an update, send an e-mailto VPcamp office.
This screen is not displayed aftersubmission. If you want to keep for yourrecord, print the screen.

Update the entry

The admission decision will be notified
within 10 days after the closing theapplication period. In case not received,contact VPcamp office.

Submit the entered application10Fill in Application Form

Complete Submission
The entered application has been
submitted.
An e-mail is sent to the registered mailaddress for confirmation.

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Fill in Application Form

Application submission mailFrom: vpcamp@vetintern.jp
To: [your mail-address]
Title: VPcamp application system
Application submission completed
Thank you for your applying for VPcamp.
After reviewing your application, the admission
decision will be notified. Wait till then.
If you have any question, contact VPcamp office
at vpcamp@vetintern.jp.
--VPcamp application system12Application Review

My page
Make sure 「応募フォームへ」(to applicationform) button is not active any more.

To application form

The application submission is completed.
The admission decision is to be notified
within 10 days after closing the application
period. In case not, contact VPcamp
office.

Update mail address

Reset password

If you want to change your mail address orpassword, click a button 「メールアドレス変更」(update mail address) or ｢パスワードリセット」 (reset password).

13Additional Registration

Admission notification mailFrom: vpcamp@vetintern.jp
To: [your mail-address]
Title: 【VPcamp office】 Results of selection
Dear Mr/Ms ** **Hello. Thank you for your applying for VPcamp.
**********************************As the result of application review, this is to
notify that it is determined you are admitted to
the following internship programme.
<******** internship programme>
Name:
University:
Schedule:
Location
September xx, 2015
Dr Katsuaki Sugiura
Chief Coordinator
Veterinary Public Health Education Promotion
Programm at University**********************************14Additional Registration

My pageMake sure 「応募フォームへ」(to applicationform) button is not active any more.
To application form

Click ｢追加フォームへ」(to additional form)
button to register the insurance documents
and your emergency contacts.

To additional form

Update mail address

Reset password

If you want to change your mail address or
password, click a button 「メールアドレス変更」(update mail address) or ｢パスワードリセット」 (reset password).

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Additional Registration

BrowseUpload

The documents proving that you are covered byaccident insurance and liability insurance. Takea photo of the documents and upload.
※If you have 2 documents, take a photo of both
into a single file.
※The file should not exceed 6000px in height
and width and no larger than 10MB. Create thefile at lower DPI that produces a legible image.

Additional registration form
Fill in additional registration form.
Upload the insurance document andregister 2 emergency contacts.

Emergency contact at University:※Your academic supervisor to be informed andconsent beforehand to that you will be oninternship and they are designated as youremergency contact during the period ofinternship.
Affiliation (University, Research Laboratory)
NamePhone number (University or Work)
Phone number (Mobile)
E-mail address
Emergency contact (Family):
Affiliation
Relationship *2
Name
Phone number (Work)
Phone number (Mobile)
E-mail address*Note 2 Options in the pull down box.
1. Parent
2. Spouse
3. Brother or sister
4. Friend
5. Acquaintance
6. Others

The marked with (必須) are mandatory
fields.

Save the entry

Proceed to the next16Additional Registration

Confirm the Entered Additional
Registration Form

※Click to open.
※Right-click and select “link save as” todownload.

Make sure what you entered in theprevious page.

Emergency contact at University:※Your academic supervisor to be informed andconsent beforehand to that you will be oninternship and they are designated as youremergency contact during the period ofinternship.
Affiliation (University, Research Laboratory)
Name
Phone number (University or Work)
Phone number (Mobile)
E-mail address
Emergency contact (Family):
Affiliation
Relationship
Name
Phone number (Work)
Phone number (Mobile)
E-mail address

If you want to update anything you entered,click 「入力内容を変更」(Update the entry)
button.
If you complete the validation, click 「この内容で登録する」(Submit the registration)
button at the bottom.

Update the entry

Submit the registration※Once submitted, you are not able toupdate the contents of your registration.
In case you find an update, send an e-mailto VPcamp office.
This screen is not displayed aftersubmission. If you want to keep for yourrecord, print the screen.

17Additional Registration

Complete Submission
The entered information has beensubmitted.
An e-mail is sent to the registered mailaddress for confirmation.

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Additional Registration

My page
Make sure both 「応募フォームへ」(toapplication form) and ｢追加フォームへ」(to additional registration form)button are not active any more.

Update mail address

Reset password

If you want to change your mailaddress or password, click a button「メールアドレス変更」(update mailaddress) or ｢パスワードリセット」 (resetpassword).

19Additional Registration

Registration completion mailFrom: vpcamp@vetintern.jp
To: [your mail-address]
Title: VPcamp application system additional registration
completedYour additional information has been registered. The
person in charge will reach you to inform the details of
the internship.
If you have any question, contact VPcamp office at
vpcamp@vetintern.jp.
--VPcamp application system

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