case study

James Cook University
moves to hassle-freepresentations withScreenBeam 1100 Plus
Industry: Higher Education
Service: Active Learning, WirelessCasting and Collaboration

By Andy McDonough

The Need for Collaboration
James Cook University’s three campuses located in Townsville and Cairns, Australia and Singapore are supported by anetwork of study centers, clinical schools and field stations
throughout the Tropics. In addition to being an international
educational hub for over 20,000 students, the university plays a key role as a leader in the region’s Indigenous
education, research, and engagement by offering programs
designed to empower staff, students and communities toreach their full potential. As a signatory to the United Nations
Sustainable Development Goals, the university, with its close
proximity to the World-Heritage listed Great Barrier Reef andWet Tropics rainforest, plays a vital role in understanding andresponding to not only issues of particular importance to theTropics, but also the broader challenges facing the world
and developing a sustainable future. Efficient and effective
presentation and collaboration in the classroom and beyond
is essential to the growing university’s academic mission.
At JCU’s Singapore campus, presenters have used wirelesspresentation tools in classrooms and meeting spaces since2012, but ICT teams found that the success of their presentation solutions often depended on presenters having thecorrect hardware adapter or required that an application be
installed on the presenter’s device. The use of add-on applications, too often, had the effect of decreasing performancewith significant latency, and calls for support added to thefrustration. Additionally, with many consumer grade Apple
displays deployed across the campus, presentation devices
were further restricted to iOS, iPadOS or MacOS hardware.
A recent move to ScreenBeam 1100 Plus wireless display
receivers has not only offered presenters at JCU a morestreamlined and accommodating set-up, but has also simplified administration while guaranteeing the university a moresecure environment for wireless casting and collaboration.

Considerations for Success
The search for a new wireless casting and collaboration solution for the university began in 2019 when a team of JCU’s
ICT (Information and Communications Technology) staff at the Singapore campus were introduced to the benefits ofScreenBeam technology at the Dell Technologies Executive Briefing & Solution Center. The Dell Technologies team,trusted partners of the university for over a decade, demonstrated new approaches to wirelesspresentation and collaboration using Dell Large Format Displays coupled with ScreenBeam
1100 Plus wireless receivers. Convinced of the benefits of a more modern and flexible
screen-sharing solution for both teaching staff and students, Vinay Peddiraju and Louie
Soriano, Assistant Managers of ICT at the university, worked with Dell Technologies todevelop the following criteria for the new system:© 2024 screenbeam.com|2• Be a single wireless device to integrate with existingpresentation components

A New Environment• Accommodate presentation devices with different
operating systems

A total of 35 ScreenBeam 1100 Plus receivers weredeployed across six rooms at the JCU Singapore
campus located at 149 Sims Drive. Seven ScreenBeam
units were installed in each of the school’s four rooms
designed as collaborative learning and teaching spaces
where the primary device used to share content is anApple Mac computer. Students and teaching staff canalso elect to use any device of their own to share materials and content. Additionally, material can be sharedacross multiple ScreenBeam devices for a smooth andimmersive learning experience.

• Include mobile devices and tablets as presentation
devices• Be easy for presenters to use without apps or additional software• Provide for central management and administration by
JCU’s ICT staff• Be secure by restricting rogue connections outside thepresentation space• Facilitate both classroom wireless casting and conferencing activities
After auditioning several hardware wireless solutions,
including tests that would reveal any support issues
with the university’s most common hardware platforms
for education (Android, Apple, and Windows devices),
Peddiraju and Soriano installed and tested a ScreenBeam 1100 Plus wireless receiver along with Conference, a utility built into the receiver allowing wirelessconnectivity to room camera, microphone, and speakers.
The Conference utility supports a variety of popular UC
conference platforms including Zoom, Cisco, and Teams.
The evaluation at JCU focused on how well the ScreenBeam unit would work with the school’s existing Cisco
Telepresence solutions hardware and the Zoom meeting
platform (favored by the university for both learning andconferencing spaces).

Two other rooms were outfitted as basic classroom
setups employing a single ScreenBeam receiver where aWindows PC is used as the primary presentation tool forsharing content.
The JCU ICT team also deployed individual ScreenBeam
receivers to the university’s three meeting rooms where
the units connect with Cisco Telepresence solutions
hardware and Zoom Conference software. In these flexible spaces, content is expected to be presented both
locally and via video conference.

The team further analyzed the in-room experience withconnectivity offered by ScreenBeam 1100 Plus receivers
to be sure that the school’s criteria could be met witha single device and that the wireless connections thatprovided presenters freedom inside the classrooms werealso secure.
After experiencing the ease of installation, setup, andperformance of the ScreenBeam units, the team wasable to quickly finalize their decision to deploy ScreenBeam 1100 Plus units to upgrade both classroom andmeeting spaces.

© 2024 screenbeam.com|3

A quantum leap from JCU’s older, more limiting technology, the ScreenBeam solution with the 1100 Plus wirelessdisplay receivers offers presenters at JCU’s Singapore campus a BYOM (Bring Your Own Meeting) experience –the new standard for video conferencing. With BYOM, there is much less stress over the technology when starting up a meeting because staff, students, and guest lecturers can use their own device being confident that theirpreferred conferencing software (e.g. Microsoft Teams, WebEx, Zoom or other) will be supported.
The new presentation experience at JCU not only streamlines setup for traditional in-person lectures, but also facilitates seamless hybrid presentations — where part of an audience is on site and part is virtual. With BYOM, theability to start ad hoc conferences and informally collaborate across sites creates a more intuitive, less structured
space for working meetings, making it ideal for research and university settings.

Measuring Outcomes
JCU’s move to ScreenBeam technology has reduced thedependence on adaptors of all kinds and no additionalapps need to be loaded before presenting. As a result,presentation setup has become quicker, requiring fewer
instructions. Plus, with ScreenBeam managing the resolutions sent to video conference hardware, less support
is needed from the university’s ICT team members. Most
importantly, in the new environment there is no longer adependency on Apple iOS hardware for presenters,delivering a presentation is more intuitive, and moretypes of devices are easily connected.

“What sets ScreenBeam apart is its compatibility
and reliability. With 1100 Plus, our connections
are rock-solid, ensuring an uninterrupted flow of
information during presentations and collaborative sessions. Plus, it is compatible with a rangeof devices from laptops to smartphones, fromWindows to iOS. That makes it an incredibly
versatile tool for our team.”
ICT Assistant Manager,Louie Soriano.

Another benefit of the upgrade to ScreenBeam technology is the company’s CMS (Central Management System)that allows JCU’s ICT teams to configure role-based
management for single or multiple sites. Leveraging
this scalable architecture, JCU administrators can now
monitor and manage day-to-day operations, as well aslarge deployments. A browser-based interface provides
at-a-glance access to critical data so administrators canmaximize ScreenBeam availability to users. A CMS perpetual license is included with commercial receivers.

“ScreenBeam has revolutionized how we work.
We’ve said goodbye to the hassle of tangled
cables and time-consuming setups and entered a
new era of wireless collaboration that has taken
our team’s productivity to new levels. For ourusers, the simplicity of connecting and sharing
content across various devices has injected afresh, dynamic energy into meetings, making
them more efficient and engaging.”
ICT Assistant Manager,Vinay Peddiraju.

© 2024 screenbeam.com|4Peddiraju and Soriano, who provide administrative services and support for the presentation and collaboration
spaces at the Singapore campus, have noticed that theclassrooms equipped with ScreenBeam receivers are themost popular with the students and tech-savvy lecturers.
Those rooms are the ones most often fully occupied,and people who use the rooms seem more comfortablesetting up and presenting, needing only simple instructions to get started. Best of all, the new technology has
provided more freedom and less stress for presenters.
They enjoy the new hassle-free environment where they
can present information, engage with their peers, thenquickly share their work with the larger audience.

Customer Statement
ScreenBeam stands out as the solution that genuinely caters to the demands of a modern workplace. Deploying
ScreenBeam devices has redefined the way we connect, share and collaborate at JCU. Being a wireless display
solution, it eliminates the need to store, manage and retrieve cables and adaptors. Plus, being device and OS
independent, it has dramatically simplified the way we share content in meetings, classroom sessions and videoconferences.
Screenbeam has not only simplified classroom AV setup but it has also improved mobility, allowing teachers,
students, and other collaborators to share content effortlessly while not having to be stuck at a desk or a specificlocation. Plus, it has fostered a more dynamic learning atmosphere where teachers and ICT professionals canshare screens, present content, and facilitate discussions with unparalleled ease.
Even with today’s hybrid and remote working environments, ScreenBeam makes content sharing easy and gives
people a sense of being connected even while being away from the university and office environments. For theschool’s ICT professionals, ScreenBeam’s centrally managed CMS platform has made it a breeze to set up, manage, and monitor devices across multiple locations.
In conclusion, ScreenBeam has become an integral part of our day-to-day operations at James Cook University’sSingapore campus and has made our information sharing and collaboration a delightful experience for both users
and the ICT professionals. It has not only met but exceeded our expectations, and is now an integral part of ourdaily operations, reshaping how we collaborate and share information. -Vinay Peddiraju, Assistant Manager ofICT at James Cook University, Singapore.
ScreenBeam Inc., a leading wireless display and collaboration provider, delivers an app-free screen sharing
experience on any modern device to bring intuitive wireless collaboration into any meeting space or classroom.
To learn more about ScreenBeam and products like the 1100 Plus wireless receiver visit ScreenBeam.com.

© 2024 screenbeam.com|5Thank You

About ScreenBeam
Since 2014, ScreenBeam has helped K12 institutionstransform learning spaces into dynamic and engaging
spaces for better learning outcomes. ScreenBeam’saward-winning wireless presentation and collaboration
solutions make it easy for students and instructors toconnect over content, increase engagement and drive
positive outcomes in the classroom.
ScreenBeam solutions are designed to be flexible forstraight forward deployments while being
easy for users on any platform. ScreenBeam
readies classrooms for the future and adapt tonew learning pedagogies like hybrid learning.
Only ScreenBeam is Microsoft’s co-engineering
partner for wireless display. Headquarteredin San Jose, CA, ScreenBeam has offices
across the United States, Europe and Asia.