JIS Mark Scheme
Procedures for Making Changes, etc.
after Acquiring Certification▲ JIS Mark
Building Trust and Reliability
JIS Mark is to be displayed appropriately
pursuant to the Agreement.

JIS Certification Department

== Table of Contents ==After becoming the Licensee by acquiring JIS Mark Certification, the following
procedures shall be required if the Licensee is to implement any changes such aschange in items agreed upon in the Certification Agreement, content of thecompany’s business or the Quality Management System in advance.

(refer to Certification Agreement: Article 22).
The procedures that need to be taken to register changes differ by the content ofthe changes to be made, so please be sure to refer to this guide.

I.

Where to Access for Inquiries and Information

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Change in Designation of Licensee

4ll. Business Succession

5Ill. Change in Designation or Location of Manufacturing Factory(ies)relevant to Certification (except Business Succession)

6

IV. Change of Quality Control Manager

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V. Change in Quality Management System relevant to Certification

10

VI. Addition (Change) the Factory(ies)12VII. Total Discontinuance (termination of agreement) or Partial Discontinuanceof Manufacturing Factory(ies) relevant to Certification
13VIII. Revision of JIS

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In addition, the cost will be charged based on the “JIS Certification Fee Schedule”
according to the confirmation contents.

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Where to Access for Inquiries and Information
Factory audit, to be performed according to changes implemented, may beperformed at the same time as Periodic Certification Maintenance
Surveillance, depending on the content and timing of the factory audit.
Please contact us if you are considering to take the above measures.

Where to Access
Japan Quality Assurance Organization
JIS Certification Department
1-25 Kandasudacho, Chiyoda-ku, Tokyo 101-8555 JAPAN
TEL:+81-3-4560-5500／FAX:+81-3-4560-5501

E-mail : jis-cert@jqa.jp

Access to Information Sources
・【JQA Website JIS Certification Department: Topics】
Access here for latest information from JQA!
https://www.jqa.jp/english/jis_a/

・【Japanese Industrial Standards Committee (JISC) Website】
General JIS information, Top page “What’s New”
https://www.jisc.go.jp/eng/index.html
・【JIS Certification Bodies Association Website】
Access here for consensus opinion of Certification Bodies.
Refer to “Interpretations” for common guidelines on rules andtechnical issues!
https://www.jsa.or.jp/en/en_jiscba/
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I．Change in Designation of Licensee(Except Business Succession)

It is required to submit the notification when the company or theorganization that has been certified as licensees changes their designation
to a more widely recognized abbreviated name or trade name used inadvertisements, or/and implements changes within their internal.
1. Required Documents① “Notification for Changes Concerning production Conditions, etc.”② The document refers the fact of changing in designation
2. We confirm conformity and decide to continue certification, we will informyou of the result in “JIS Conformity assessment report” (hereinafter,“Assessment Report”). After that, we will re-conclude the certificationagreement (“Certification Agreement“ and “Control Outline for displaying
JIS marks, etc.“(hereafter, “Control Outline”)) and rewrite the Certificate.

In addition, you can download “Notification for Changes Concerning
Production Conditions, etc.” from JQA Website.
< process of downloading>① JQA Website top-page
https://www.jqa.jp/english/② JIS Certification
https://www.jqa.jp/english/jis_a/③ Application Form
https://www.jqa.jp/english/jis_a/application.html

4II．Business Succession, etc.


If there is a business succession based on the "merger agreement" or"absorption-type split agreement" at the corporation or organization that has
become the Licensee,☆ There is no change for the site of the factory(ies) or the office(s) relevant toCertification☆ There is no change in the Quality Management System
If the above conditions are met, it is possible for the succeeding corporation tosucceed to the JIS mark certification right after confirmation of conformity by us.





1.

2.

3.

4.

If the current Licensee is an extinguished company in business succession,etc., it is not possible to display the JIS mark as an extinguished company orship products with the JIS mark after the effective date of business succession,etc..
After the conformity confirmation by us has been completed, and after reconcluding the Certification Agreement ("certification contract", “control outline” ,the succession of the corporation can display JIS Mark the products that havestarted manufacturing from the effective date of Certification Agreement.
There will be a period during which the JIS mark cannot be displayed, so in thecase of business succession, etc., please contact us immediately before andafter the conclusion of the merger agreement.
Please let us know the outline of the business succession from the current
Licensee at the earliest possible stage. JQA will inform you of the notification
method.
We request the Licensee to submit various documents related to businesssuccession, etc..
Example:・A copy of a merger contract, absorption-type split contract, etc.
・The succession of corporation’s Document describing the quality
management implementation condition
If we determine that It is possible to respond by business succession, etc., wewill send you the form regarding business succession.
Please submit the related documents that described on this form.
We will inform you of the result in the “assessment report" after conducting
factory audit and / or product testing as necessary. After that, we will reconclude the certification agreement ("certification agreement” and “controloutline”) and rewrite the Certificate.
5III. Change in Designation or Location of
Manufacturing Factory(ies) Relevant toCertification (Except Business succession)Procedure of changing designation of factory(ies) or office(s) of Licensee
which manufacture (or process) the certified products considered to beaddressed in the same way as the designation change in Section I above.
In addition, example for change in location of factory(ies) or office(s) ofLicensee which manufacture (or process) the certified products .
1) Change caused by change in the municipal indication of addressesor change in indication of address due to merger of municipalities (nochange in the actual location of factory(ies))
2) Change in actual location due to relocation or reconstruction offactory(ies).

1) Change caused by change in the municipal indication of addresses orchange in indication of address due to merger of municipalities (no change
in the actual location of factory(ies))
1. Required Documents① “Notification for Changes Concerning production Conditions, etc.”② Documents about changing the addressing system issued by the local
government.
2. We confirm conformity and decide to continue certification, we will informyou of the result in “Assessment Report”. After that, we will re-conclude
the certification agreement (“Certification Agreement“ and “Control Outline)
and rewrite the Certificate.

2) Change in actual location due to relocation or reconstruction offactory(ies).
・Relocation, etc. of factory(ies) shall basically be considered as a case inwhich such factory(ies) must acquire new certification.
・However, if the following conditions can be confirmed, it may be possible
to utilize the production result of pre-relocation factory for 5 months of theproduction results (6 months) required when deciding certification.
☆ There is no change in the quality control system that affects the quality ofproducts subject to certification.
Example: Same personnel, no change in manufacturing equipment / testequipment
6

After the closing date of the pre-relocation factory, the JIS mark cannot be
displayed on the products manufactured at the pre-relocation factory, andthe products with the JIS mark cannot be shipped.

After the conformity confirmation by us has been completed, and after reconcluding the Certification Agreement ("certification contract", “controloutline” , the new factory can display JIS Mark the products that havestarted manufacturing from the effective date of Certification Agreement.

1. Required Documents
・Notification form for Changes Concerning production Conditions, etc.
・ A set of “Quality control implementation status manuals” at the new factory(The changed part is clearly indicated in red, underlined, etc.)
・(When the product test is a witness test) 17025 investigation form)
・Nearest map to the new factory
・ Layout diagram inside the new factory
・Factory relocation schedule
・The range in which certification is desired at the factory after relocation
・The additional document that we needed
Please prepare and apply at least 3 months before relocation, etc.
2. Factory inspection and product testing are carried out in the same way as
when new certification is obtained. After implementation, we will inform you ofthe result in the “assessment report”. After that, at the Certification Agreement(“Certification Agreement” and “control outline.” Re-conclusion of“Management Guidelines for Display”), rewrite the Certificate..

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IV．Change of Quality Control Manager


JQA has registered a JIS Quality Control Manager(hereafter “JIS-QCM”) asvarious contacts. And, we understand that JIS-QCM resident in the factoryfor certification in order to carry out the nine responsibilities. If you plan tochange JIS-QCM, you need to notify JQA in advance.

The Qualification requirements for JIS-QCM are stipulated by law, and theoperation in the case of JQA is as follows. (It is necessary to meet all of 1. to3.)
1. Work experience required to manufacture products to be certified→ 1 year or more
2. Work experience in standardization and quality control→ 2 years or more
3. Knowledge in standardization and quality control(One of ① and ②)① At an engineering university, etc., you must have completed andgraduated from 2 credits (60 hours*) or more in one subject related
to quality control.
*：based on Japanese “School Education Act”
② Have completed a course that meets the JISCBA course
standards.
Example:JIS Quality Control Manager Seminar that held at JSA
JQA JIS-QCM of JIS mark Certification training coursethat held at JQA, etc.
→ If you have any questions, please contact to us.
If JIS-QCM who meets the qualification requirements is no longer inthe certified factory, you can not display the JIS mark on the products,
and can not ship the products that displayed the JIS mark.

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In the following cases, it is not necessary to submit a notification of changes
in production conditions.
(1) Change of "factory’s JIS QCM" when multiple factories are acquired with
one certification number(2) Change of affiliation, job title, and contact information of JIS-QCM→In the case of (2), please tell us by E-mail.

Procedure
1. Required Documents
・Notification form for Changes Concerning production Conditions, etc.
・Document describing the quality management implementation condition **: At least, the form of “7.Description on quality control manager“・ The document that we can confirm knowledge about standardization andquality control
Example:Certificate of Completion or Copy of Completion CardJIS Quality Control Manager Seminar that held at JSA
JQA JIS-QCM of JIS mark Certification training coursethat held at JQA, etc.
2. We conduct conformity check. If we decided the certification maintenance,
we will inform you of the result in the “assessment report”.

9V. Change in Quality Management System
Relevant to Certification


If any changes are to be implemented in the following Items, whichwere also indicated in “Document describing the Quality Management
Implementation Condition” that was submitted by the Licensee at time ofInitial Conformity Assessment or latest Maintenance Certification
Surveillance, please submit the “Notification for Changes Concerning
Production Conditions, etc.” Form in advance to JQA.
Examples of changes and related materials required for notification (-1-)(1) Major materials used in manufacture or processing of industrial andmineral products, etc. → Receipt record of new materials(2) Major manufacturing (processing) facility(ies) required for manufacture orprocessing → Inspection record of new equipment(3) Major inspection/testing facility(ies) required for manufacture orprocessing → Inspection record of new equipment(4) Inspection/testing methods required for manufacture or processing→ Product inspection standard, Process record that can confirm conformity
with JIS(5) Change of subcontractor in major manufacturing process (including thechanging to in-house production) → Subcontractor evaluation record(6) Changes in major manufacturing process (addition of lines, etc.)→ Process record that can confirm conformity with JIS for products
manufactured in the process to be added.
Regarding the above (-1-), the necessity of notification may change
depending on the JIS that has been certified and the quality control systemof the certified person at the time of notification. Please contact us for more
information. In addition, it is necessary to attach a“Quality control
implementation status manual” that causes changes.
Examples of changes and materials required for notification (-2-)(7) Change in quality control system standards
Criteria of Audit A → B ／Copy of ISO 9001 registration certificate,Difference in “Quality control implementation status manuals”
Criteria of Audit B → A／ Difference in “Quality control implementation
status manuals”(8) Change of ISO 9001 registration body
A copy of the ISO 9001 registration certificate issued by the newcertification body.
10(9) Change of representative (Note)
Note: There is no additional document. Due to the revision of the law inJuly 2019, if the representative of a corporation is changed, it will bereported from the registered certification body to METI.
Examples of changes and materials required for notification (-3-)(10) Addition of “Division of Certificate”
Since you will be acquiring new certification, please apply using the"certification application form".
(11) Addition of JIS in “Division of Certification" that has already beencertified.
A set of quality control implementation status manualsProcess record that can confirm conformity with JIS to be added(In the case of a witnessed test)
Document items and formats required for the 17025 survey (forwitness examination)(12) Addition of type or grade of JIS that has obtained certification
Quality control implementation status manual (only changed parts,
Process record that can confirm conformity with JIS to be added(In the case of a witnessed test)
Document items and formats required for the 17025 survey (forwitness examination)

Procedure
1. Required Documents
・Notification form for Changes Concerning
・Rerated documents
2.

production Conditions, etc.

We confirm conformity and decide to continue certification based oncontents of changing, regulation on the law (All or part of factoryinspection and product testing), we will inform you of the result in“Assessment Report”. After that, we will re-conclude the certificationagreement (“Certification Agreement“ and “Control Outline) and rewrite
the Certificate depending on the content of the notification.

Unless the content of the examination is stipulated by law, the content of theexamination will be judged by the judge after the reception. Therefore, werecommend that you contact us when you find out what you have changed.
11VI. Addition of Factory(ies)Factories within the same quality system (factories within the same legal
entity or within the scope of the same ISO 9001 registration) can be added
to the factories currently registered.

However,① It is necessary to appoint a “general JIS-QCM” who manages multiple
factories at the management department or the factory related tocertification. The "general JIS-QCM" must meet the qualification
requirements stipulated by law.
② It is necessary to appoint a “factory JIS-QCM” for each factory including thescope of JIS Mark Certification. The “factory JIS-QCM" recommends thatmeet the qualification requirements stipulated by law.
③ The certification number is the same, but when displaying the JIS mark, it isnecessary to add a symbol to identify each factory.
④ Since new certification will be obtained, 6 months' worth of production
results will be required before the certification is decided, and factory audit
and product testing will be conducted.

1. . Notification form・"Notification of changes in production conditions, etc."
・The factory to be added has the same quality system
・Documents that can be confirmed (ISO 9001 registration certificate copy, etc.)
・The range that the factory to be added wants to be certified
・Product standards, product inspection standards
・Nearest map of the factory to be added
・Layout of the factory to be added
・Quality control implementation status manual・(In the case of a witnessed test)
Document items and formats required for the 17025 survey (for witness examination)・(In the case of standard B)
A copy of the quality manual (if established)
2. We conduct Factory audit and product, and we will inform you of the result in“Assessment Report”. After that, we will re-conclude the certification agreement(“Certification Agreement“ and “Control Outline) and rewrite the Certificate.

12VIl. Total or Partial Discontinuance ofManufacturing Factory(ies) Relevant toCertification
After decision on certification has been made, in the event that all of themanufacturing factories (if multiple factories, then all factories listed)subject to certification are to be discontinued, or if the manufacturing
factory is a single factory, then said factory, is to be discontinued, theCertification Agreement shall be terminated under the new JIS Mark
Scheme. (Refer to Certification Agreement, Article 26)
1. Please let us know that the certification contract will be cancelled.
2. JQA will send you a "certification contract cancellation notification form".
3. Please fill in the necessary information on the form and send it.
Please return the "certificate" at the same time.
4. We will check the compatibility. It may be necessary to carry out a factoryinspection.
5. After confirmation, we will send you a “Notification of certification
Agreement cancellation”.

After decision on certification has been made, in the event that somemanufacturing factories (some of the factories among multiplefactories) subject to certification are to be discontinued, such caseshall be handled as change in range of certification (scale-down).
1. Please submit materials such as an organizational chart as the"Notification Form for Change of Production Conditions" and its attachedmaterials.
2. After confirming the conformity, we will inform you of the result in the“assessment report". Depending on the content, it may be necessary tocarry out a factory audit, etc..

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VIII. Revision of JISThe certified JIS (Product JIS) is reviewed regularly. Depending on therevised content, there are this revision and supplementary revision.

In each case, a 60-day opinion reception advertisement will be issued,issued (revised) by the national government, and published in the official
bulletin when issued (revised).

JQA will contact the Licensee after it is published in the official bulletin when
the opinion reception advertisement is issued.

In the case of JIS (Product JIS) which the Licensee exists, a "transitional
measure period" is usually set. The "transitional measure period" is a period
for prompt transition to Licensee under the JIS mark Scheme.



By the end of the "Transitional Measures Period", please submit thenotification documents for prompt transition and change of production
conditions, etc. in order to make necessary confirmations.(Details aredescribed in the guidance after the official bulletin is published to the targetlicensee)

After we received "Notification Form for Change of Production
Conditions“ and complete accepting reception, we conduct the conformity.

Depending on the contents of JIS revision (contents of change), it isnecessary to re-conclude the certification contract and rewrite the certificate.

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JIS Certification Department
1-25 Kandasudacho, Chiyoda-ku, Tokyo
101-8555 JAPAN
TEL:+81-3-4560-5500 FAX:+81-3-4560-5501
E-mail:jis-cert@jqa.jp

https://www.jqa.jp8237-01E 2022.02