(updated on 1 March 2024)

Universiti Tunku Abdul Rahman (UTAR)
Centre for Extension Education (CEE)Student Exchange Programme (SEP) Information Sheetfor Undergraduate Academic Exchange, Internship andProject Attachment

Name of University

Universiti Tunku Abdul Rahman (UTAR), Malaysia

SEP Coordinators& Contact Numbers

Name:
Email:
Contact Number:
Mobile Phone No.:
WeChat ID:

Ir. Dr. Lim Jee Hocklimjh@utar.edu.my+603-90860288 Ext: 202+6012-6267373
limjeehock

WeChat QR code:
Kampar Campus
Name:
Email:
Contact Number:
Address:

Ms. Choong Pik Sin (Sindy)choongps@utar.edu.my+605-4688888 Ext: 2236
Heritage Building, First Floor A178A, Jalan
Universiti, Bandar Barat, 31900, Kampar, Perak,Malaysia.

Sungai Long Campus
Name:
Ms. Wong Shin Chet (Hely)
Email:
wongschet@utar.edu.my
Contact Number:+603-90860288 Ext: 334
Address:
KB008B, Ground Floor, KB Block, Jalan Sungai
Long, Bandar Sungai Long, Cheras 43000, Kajang,Selangor, Malaysia.

Academic Calendar

January Trimester:June Trimester:
October Trimester:End of January – Mid of June
Mid of June – End of OctoberMid of October – End of January (subsequent year)

UTAR has a total of 3 trimesters in 1 academic year
UTAR Academic Calendar link:
https://admission.utar.edu.my/Academic-Calendar.php

Available Durationof ProgrammeStudent may enrol in any one trimester to a maximum of one academicyear.

SEP Application
PeriodTrimester
January Trimester

Start Date
1st Aug (previous year)

Due Date
30th Sept (previous year)

June Trimester

1st Jan (current year)

28th Feb (current year)

October Trimester

1st May (current year)

30th June (current year)

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(updated on 1 March 2024)
SEP Application
ProcedureDocuments
Required forApplication●●Only submit softcopy of documents (hardcopy is not required).
Student may email the necessary documents tomobility.cee@utar.edu.my

The following documents MUST be included to complete theapplication process:1. Student Exchange Programme Application Form
2. A letter of recommendation from Head of Department / Dean fromHome Institution who supports their application
3. A copy of Official Academic Transcripts (in certified English translation)
4. A copy of passport (only pages with passport number, photo, issuanceand expiry date)
The following additional documents are required for Student pass andVisa Application:
5. A copy of passport size photo with size 4.5 cm x 3.5 cm (whitebackground) – JPEG format (Passport Photo Guidelines)
6. A letter of confirmation from Home Institution to prove that theapplicant is enrolled as a full-time student at Home Institution (sampleletter)
7. A copy of passport for all pages including blank pages (As per
requirement by EMGS, the passport must be valid for at least 18
months from the expected date of entry.)
8. Health Declaration Form

When will studentsreceive the offerletter?

Within 1 month after student submits the softcopy of documents.

When will theofficial transcripts
be ready?

Within 1 month after result is released.

Cost of Tuition/ perTrimester

Tuition fee is waived according to the agreed number of inbound exchange
student stated in STUDENT EXCHANGE AGREEMENT.

Estimated Cost of
Living per Month

Accommodation:
Food:
Transport:
Others*:Estimated cost
per month:

RM 400 to RM 900 (Off-Campus housing)RM 600 to RM1000 (Three meals per day)
RM 30 to RM 70 (UTAR or Public Transport)
RM 200 to RM 300RM1230 to RM2270* Entertainment, clothes, mobile phone, utilities, books etc.
Website for SEP
Information
Website link: UTAR Student Exchange Programme

Language
Requirement

There is no language requirement for exchange students, but it would bebetter if students have English proficiency equivalent to IELTS 5.0 or above,
especially for English-taught courses.
If students plan to take courses in English Language and English Education
programmes, the English requirement is IELTS 6.0 or above.

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UTAR Programmes
Undergraduate Programme:
https://study.utar.edu.my/undergraduate.php
All UTAR Undergraduate Programmes accept exchange
students except for BACHELOR OF MEDICINE andBACHELOR OF SURGERY. These programmes are onlyfor local students.
Accommodation
Information

Kampar campus
Danish House:Contact Person:

Ms. Rachel

Website Link:

https://www.danishhouse.com.my/

Email:
Contact Number:
Mobile Phone No.:danishhouse@gmail.com+605-467 1763
+6011-1060 1622

Westlake Villas Home:
Contact Person:
Ms. Kaycee
Website Link:

https://www.danishhouse.com.my/

Email:
Mobile Phone No.:

sadeptox.dh@gmail.com+6011-1060 1322

Sungai Long campus
Azalea Apartment:
Contact Person:
Email:
Contact Number:Operation Hours:
Immigration
Highlight

Ms. Hoazalea125.info@gmail.com+603-90112192
Monday – Friday (10am – 5pm)

Immigration charges include● Immigration processing fees
● Insurance● Post medical check-up fees
● I-card● Student pass
● Entry VISA
● Caution Money (refundable upon completion of study in UTAR)● Personal Bond Fund (refundable upon completion of study in UTAR)EMGS Information Link: https://educationmalaysia.gov.myPre-Arrival
Procedure●1Exchange students are advised to visitthe website link
https://cee.utar.edu.my/About_CEE.php

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(updated on 1 March 2024)

23●

Or email the Centre for Extension Education
mobility.cee@utar.edu.my for more information.

●●●

Download and complete the application form.
Prepare all relevant and certified true copy documents.
Submit the application.

●●

Receival offer letter from UTAR.
Make your bill payment (non-refundable) for the “Student Pass”
application.

●Department of International Student Services (DISS) will apply
the “Student Pass” via online at “Education Malaysia Global
Services (EMGS)”, after students have made their billpayments.
Receival of Electronic Visa Approval Letter (eVAL) once EMGS
approves the application.
The eVAL is only valid for 6 months. Failure to enter Malaysia
within 6 months after the eVAL is issued may result in students
needing to reapply for the “Student Pass”.

4●
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5●

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7●
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atForeign students who receive eVAL must obtain Single Entry
Visa (SEV) from the Malaysian High Commission / Embassy /Consulate Office overseas before entering Malaysia. SEV
must be utilised within 3 months of issuance.
Failure to provide eVAL and SEV may result in denied entry tothe country by the Immigration Department of Malaysia.
Please consult DISS, UTAR before purchasing flight tickets.
The preferable arrival time in Malaysia is either morning or
afternoon during working days. Arrival time at night, or on
Saturdays, Sundays and Public Holidays are not encouraged.
Students are advised to send their flight itinerary, minimum 10days’ prior arrival in Malaysia, in order for the university toarrange for a smooth pick up at the airport and immigration
clearance. Kindly inform the university if there are any changes
to your flight schedule, to ensure DISS, UTAR representatives
can meet you at the airport’s Immigration Department ofMalaysia’s office.
Students must not consume any medication at least one week
before arriving in Malaysia. Should there be real medical
needs, please consult with your doctor.
Drugs are illegal possession and consumption of drugs areprohibited.
For appeal cases, the fees will be borne by the students.
Students who fail the post medical screening will be deported
back to their home country.

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