Family & Married Couple Room
Application Guidelines for October 2024 Occupancy
Yokohama National University International Student House
Family room / Married couple room
Student Support Division, YNUInternational Student House accepts diverse students not only from Japan but also various countries
in the world.
You may be confused by differences in lifestyles and ways of thinking while living together, but it is agood opportunity for the residents to learn diversity, and we expect them to respect each other andgrow up together.

1. Eligibility (Should meet conditions below)※Please do not submit applications for more than one dormitory (International Student House,Minesawa International Student Dormitory, Ooka IR and Tokiwadai IR).
If applicants apply for Ooka IR and Tokiwadai IR before the notice for additional occupancy, theirapplication will be cancelled automatically.
※Occupancy period is 6-month term from April or October. If you stay even for one day during the 6months, your occupancy record is counted as 6 months.
（１）International students (except Accredited Auditors and Auditors) currently enrolled at
Yokohama National University as of October 1, 2024.
OR International students (except Accredited Auditors and Auditors) scheduled to enroll at
Yokohama National University in October 2024.
※International students who have eligibility and have lived in housing need to apply for extending period of occupancy.
※Permission to reside in housing will be terminated if the applicant does not enroll in the university in October 2024 orlose YNU student status.
※Residents who lose their YNU student status must vacate their student housing.
※Note that suspension from the University, leave of absence, or study abroad for a period of three months or more isgrounds for disqualification of right to student housing.

（２）（Family room）Students planning to move in with his/her spouse and children（Married couple room）Student planning to move in with his/her spouse※Single students who do not accompany with their family cannot apply for the family/couple units.
※No individuals other than above is allowed to live in principle.
※The spouses and children have to live in the dormitory throughout the residence period.
※Applicants whose spouses are Japanese or spouses’ status of residence are “permanent” or “settlement” are noteligible.
※The eligible spouses should have “dependent” or “student” visa status when they move in in principle. If yourspouse’s status of residence is other than “dependent” or “student”, please consult the student support division
before applying. See page 8 for contact information.

（３）Students who have not lived in the International Student House or Minesawa International Student
Dormitory or have lived in for less than 1 year and 6 months as of September 30, 2024.
※Applicants who have lived in those dormitories for 6 months or for 1 year and 6 months as of September 30, 2024 or
who are research students (except MEXT students) as of October 2024 can apply for 6-month occupancy only.
※Students who have lived in those two dormitories for two years in total are not eligible.

（４）Students who can register the dormitory address as their residence at both the ward office andYNU. Furthermore, students who can actually live in the dormitory.

１2. Period of Occupancy
1 year occupancy

October 1, 2024〜

September 19, 2025

6 months occupancy

October 1, 2024〜

March 19, 2025

(Note) You may not occupy or leave belongings in the units before October 1, 2024.

3. Expected Unit Availability
International Student House
Married couple room

About 7 units

Family room

About 8 units

4. Accommodations
International Student House
Location: Ooka 2-31-1, Minami Ward, Yokohama 232-0061
Tel: 045-742-2845(Access: 3-min. walk from Gumyoji subway station)
Married couple room
Family room
33m2
42m2
AreaRent1
9,500 JPY/month
11,900 JPY/monthFees
1
Maintenance
14,380 JPY/month
15,800 JPY/monthBed, desk, desk lamp, chair, unit bath, toilet, air conditioner, kitchen
Facilities(sink & gas range), dish cupboard, table, curtains, internet access※It is prohibited to put furnishings out of the roomDormitory
ManagementOffice Hours

Weekdays (Monday - Friday) 9:00 – 12:00, 13:00- 19:00*It may be changed due to circumstances.

※Rent and maintenance fees are subject to change.
※Each resident must have their own individual accounts with electric and gas* companies.(See page 6)※Driving in and parking at International Student House is prohibited.
※Smoking is not allowed in the room or the building. There is one outdoor smoking area. If smoking is detected outside
the smoking area, you may be asked to leave.

5. Dormitory Fees 【IMPORTANT】
Fees are not calculated on a prorated basis. A full month’s rent is levied for a mid-month move-inor out. The payment slip is issued by the middle of month and must be paid by the end of month.
※Transfer fee shall be on your expense.
◆Payment Handling Agencies◆
Japan Post service counter *Note that ATM outside post office does not accept the payment slip.
※If your rent or maintenance fees are overdue for 3 months for no justifiable reason, you areordered to leave.

２

6. Application Procedure ※You may apply for only one unit.
（１）Documents to be submitted
Documents
Application Forms
Dormitory

InternationalStudent House
Married couple room
&Family room

Attachments
1. Copy of residence card (front and back)
2. Required documents vary depending on
the applicant.
[YNU student] Copy of student ID[Newly enrolled students] Notification ofAcceptance

Application Form➀
Application Form➁*Fill in the web
application form

[Students whose present ID period terminate in
September 2024] Research Student Period

Extension Permit etc.
3. (Those who does not have a residence card) A
copy of your passport (a page with your nameand face photo, etc.)

4. Copies of residence cards (front side) or
certificates of eligibility to live in Japan of
all other persons intending to live in theunit
5. (In case the spouse’s visa status is not ‘dependent’)
Copy of marriage certificate※If you cannot submit the attachments by deadline, please submit them as soon as you get it.

（２）Application Submission: Student Support Division
Please apply on the web application form below.
If you have trouble applying online, contact the Student Support
Division. (See P8, for contacts)
https://forms.office.com/r/g0K9ma1iGT（３）Application Period

Tuesday, July 2, 2024 〜 Friday, July 19, 2024

Closing at 17:00

NOTE!! The documents are not accepted if they are incomplete or arrive after the deadline.
※A receipt number will be sent by e-mail after we receive your application.
We use this receipt number for the announcement of the result and your room number. Please keep the e-mailmassage with the receipt number till the announcements.
※If you do not receive an e-mail with the receipt number for more than 3 business days after you applied, be sure tocontact the Student Support Division.

（４）How to select residents
When the number of applications exceeds the number of available units, the Student Support
Division will decide based on the order of priority below. Then drawings will be held in the orderof priority exceeding the available units to decide the winner. Applicants or proxies will notparticipate in the drawing.
（Order of priority）
1. International students who have never lived in married couple or family rooms. Additionally,
their family members to live together already live in Japan or obtain the Certificate ofEligibility when applying.
2. International students who have never lived in married couple or family rooms and not
applicable to the priority 1.
3. International students who have lived in married couple or family rooms. Additionally, theirfamily members to live together already live in Japan or obtain the Certificate of Eligibility
when applying.

３4.

International students who have lived in married couple or family rooms and not applicable tothe priority 3.

（５）Announcement of Lottery Results

Date: Friday, August 2, 2024 around noon
Place: Student Support Division website (https://www.gakuseisupport.ynu.ac.jp/)※The winning and waitlisted numbers of all applicants will be announced.
※Be sure to check the result announcement on the website.

7. Procedures and precautions following the lottery results announcement（１）Inform your intention① The lottery winners need to send your notice of intention either to move in or decline on anIntention Form below.
Intention Form: https://forms.office.com/r/AxWQHcxse9
Acceptance period: Friday, August 2 through Thursday, August 8※Failure to inform your intention to the Student Support Divisionby Thursday, August 8 will result in forfeiture of the right to move in.
※If you do not receive any reply from Student Support Division after 2 business days since you
have sent the intention form, please contact to [gakusei.gakusei@ynu.ac.jp] at Student
Support Division.
② Please inform the Student Support Division immediately in case applications have to be canceled
due to failure especially to be accepted or to enroll at YNU.
（２）Notification of additional occupancy
Waitlisted applicants in order will be contacted by either email or phone for additional occupancy.
The final notice date for additional occupancy
Current residents at International Student House/Minesawa International Student Dormitory:
Friday, August 30
Applicants except above: Friday, September 13※If current residents of Minesawa International Student Dormitory/International Student House do not receive any
contact from the student support division by the above final notice date, they must vacate their rooms by Friday,
September 20 (in the case your current occupancy period ends on September 20, 2024).
※The application will be invalidated at the point that the applicant apply to Ooka IR or Tokiwadai IR as well.
（Those applicants will be considered NOT APPLICABLE and not be contacted even though their turn comes around.）（３）Room number announcement

Date: Monday, September 23 around noon
Place: Student Support Division website (https://www.gakuseisupport.ynu.ac.jp/)※The room numbers will be announced with the application receipt number in numerical order.
※If applicants who have been residing in International Student House win the lottery, they will not have to move out inMarch 2024 and can keep staying at the same room. However, if you apply for a different type of unit, you will need tomove out.

（４）Collect your room key
Your room key is ready to be picked up on and after October 1. Directly go the dorm office tocollect your room key during the business hours*.
*See [4 Accommodations] on page 2 for the business hours.

４≪NOTICE≫
・The earliest move-in date is Tuesday, October 1, 2024. Dormitories does not keep your belongings
before October 1 either.
・Be sure to strictly follow your real estate agent’s or landlord’s instructions, when you move out yourcurrent housing. In addition, you must find your accommodations between the dates of moving outof your current residence and moving into International Student House.
≪For Current Ooka IR/Tokiwadai IR residents moving into YNU International Student House≫
・A notification of your desired move-out date to the IR office is required at least one monthin advance【The contract end date is September 25.】
（Note）If you do not move out from Ooka IR or Tokiwadai IR by September 25, you will lose the right of movingand forfeit your permission of living in International Student House.

8. Documents to be submitted after permitted to move into the dormitory(*Permitted occupants must read)※In addition to direct bringing and mailing, you can also submit data (document scan or photo) by e-mail.

（ １ ）【 Applicantʼs family members/Non-regular (Research) Students etc. 】 Be sure to submit
document ① below to the Student Support Division before moving in.
【Regular Students】After you take an annual health examination at YNU (in and off campusexam), submit the result copy as soon as you obtain.
※Notice regarding the Yokohama National University Regular Health Examhttps://www.hoken.ynu.ac.jp/english/index.html

Document to be submitted

Notes① Copy of health certificate

・Must be issued within the past 12 months
・Of all family members who reside in※Regular student shall take the annual health examination at YNU and submit the certificate copy.
If you are a regular student and do not take the annual YNU health exam, take an exam at outside clinic by your own
expense and submit the result copy.
※If you need a “Health Check Certificate” form, you can download from the website below. Different formats are also
accepted only when all requirements are included.
URL: https://www.gakuseisupport.ynu.ac.jp/dormitory/foreign/resident/#submit※Continuous residents after Oct 2024 who submitted after Apr 2024 do not have to submit.

（２）Be sure to submit documents ② below to the Student Support Division by Wednesday,
October 30.
Document to be submitted② Copy of health insurance
card*Black out 2 digits and 8 digits
numbers on top of the card

Notes

・You and your family members who reside in dormitory
must have health insurance to live in Japan・ The address on the insurance card should be thedormitory address※Continuous residents after Oct 2024 who submitted after Apr 2024 do not have to submit .

（３）An occupancy form, a pledge with advisor’s seal and other necessary documents should besubmitted to your dormitory office promptly after moving in. Details will be informed upon
move-in.

9. Privacy Policy
Personal information submitted will be used for occupancy procedures and management and operation
during occupancy.

５10. Room conditions
Before moving in, please note the followings.
 Facilities for each building and the room conditions may be varied, as repairs and replacements areperformed according to the degree of damage at Minesawa International Student Dormitory andInternational Student House.
 As rooms are allocated at random by YNU, it is not possible to change once decided.

11. To Residents who move in the International Student House
Before move-in, be sure to complete an electricity and gas contract
There are electricity and gas equipment in these rooms. You need to open your account to start
using power and gas with these companies yourself, once the move-in date and room number aredecided. Especially the day of engagement with a power company is at least 3 business days
before the date you start using electricity.
How to contract with a power company 【Choose SMART LIFE PLAN】
Use one of the following two methods① Over the Internet: https://www4.tepco.co.jp/en/customer/online/online02-e.html (English）② By telephone: TEPCO local customer center：0120-995-113 (toll free only inside Japan)【Telephone Hours】Monday - Saturday except holidays 9:00 - 17:00
It is recommended that the start date of use be prior to the day before the move-in date.
Ex.) In case of moving in on Tuesday, October 1, the contract should be scheduled to start on Friday, September 27.
※In case of failure to open an account 3 business days before the date you start using electricity, please call TEPCO
Customer Center.

How to contract with a gas company
Use one of the following two methods① Over the Internet: https://home.tokyo-gas.co.jp/summary/moving/ (Japanese only）② By telephone (Three-way calls in English are available.)
Tokyo Gas Customer Center：0570-002211(inside Japan)
03-3344-9100 (inside & outside Japan)【Telephone Hours】Monday through Saturday, 9:00 - 19:00
Sunday and Holidays, 9:00 - 17:00※International Student House office can act over of gas procedure, please contact us by email at least 2 weeks before
the start date of use, if you wish.

６７

Contact:
Yokohama National University
Address: Tokiwadai 79-8, Hodogaya Ward, Yokohama 240-8501
Student Support Division,
Tel: 045-339-3190 (Business hours: 8:30-12:45, 13:45-17:00)
Student Affairs and International Strategy Department
Located 2F, Student Center
Website: https://www.gakuseisupport.ynu.ac.jp/dormitory/

８E-mail: gakusei.gakusei@ynu.ac.jp