Process Overview

Apply for an internshipApplication Review Process

Accepted

DeclinedOnce accepted,

Ensure you are covered by accident insurance and liability
insurance. (Some institute designate the mandatory insurances.)
Upload insurance documents and register emergency contacts inVPcamp.
Submit the necessary documents to the institute of internship. (e.g.
written pledge, CV etc.)
Take designated preparatory lectures on the HP or VPcamp.

Participate in the Internship

During the Internship Keep a journal.
After the Internship Submit the requested report.
 Complete the internship evaluation questionnaire on VPcamp.

Receive the certificate of completion

Complete the Internship

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Apply for an Internship○

Choose an internship you want to participate in:

Search by area / organization
http://www.vetintern.jp/area/

Search by contents
http://www.vetintern.jp/contents/○

If you apply an internship via VPcamp for the first time, create your account with your mailaddress and set a password.
https://vetintern.jp/entry/signup
If you have already your account, login with your mail address and password.
https://vetintern.jp/entry/login○

Fill in the application form.

The application form is attached in Appendix 1 for yourreference.

Application Review Process○All applications are reviewed giving attention to every aspect of your application not only
your qualification but also your statement of purposes. Be aware the review is executedin a comprehensive manner; balance among universities, the location of university, andother factors also are taken into account.

○The admission decision is notified to all applicants by e-mail within around 10 days after
closing the application period.

In case you don’t receive notification, contact VPcampoffice.

Once Accepted, What to Be Done Next○

Make sure you are covered by accident insurance and liability insurance in order to prepare
an unexpected accident during the internship.

It is recommended to contact youruniversity first to inquire about your insurance status since you might have bought insurance
at university admission.
○

Select the insurance suitable for the internship. The terms and conditions to claim theinsurance payout or compensation vary from one contract to another. Some internshiprequires the insurance designated by the institute of internship.

○

Get the documents proving that you are covered by accident insurance and liabilityinsurance.

Scan or take a photo of your documents at lower DPI (dots per inch) that

produces a legible image. The file should be provided in JPEG format, not exceed 6000px
in height and width and no larger than 10MB. .
○Identify 2 emergency contacts. One is to be your academic supervisor or an equivalent
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person at your university. The other is to be someone in your private relations like yourfamily. Both contacts should be informed and consent beforehand to that you will be oninternship and they are designated as your emergency contacts during the period of yourinternship.
○Register the insurance documents and emergency contacts in the additional registration
form on VPcamp. Upload the JPEG file into the VPcamp and register your two emergency
contacts (i.e. at university and private) there.
http://www.vetintern.jp/successful_applicants/
The additional registration form is attached in Appendix 2 for your reference.

○The institute of internship will reach you to inform :The designated place to meet up, and the date and timeThe place(s) of internship, and the date and time

Dress codeProgram details

Access

Accommodation adviceContact name and number

Necessary documents (e.g. written pledge, CV, etc.)

The details of internship report(s) to be submitted at the end of the internship.

Accommodation and Transportation○

You should bear the cost of accommodation and transportation.

○Accommodation should be arranged by yourself.

○

The institute of internship might provide information about accommodation○

It is recommended to arrange early accommodation and transportation otherwise you might
miss the opportunity of internship.

Preparatory Lectures○

Make sure to take the preparatory lectures prior to the internship if any. It would help you
learn more from the internship and leverage the opportunity to the full advantage.

○

The preparatory lectures are available at VPcamp. The password is provided via e-mailto the admitted applicants.
http://www.vetintern.jp/video/

During the Internship○Be punctual. Be sure to meet up at the designated place at the time on the day.

○Be sure to carry the contact name and number for just in case.

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○

Pay attention to the instructions given by the institute of internship. At the beginning, theinstitute provides an orientation including conventions and rules during the internship.

○The institute of internship is NOT an educational institute. Keep in mind that the instituteperforms their tasks collaborating with other departments, organizations, or partners.
Follow their instructions or guidance. Think and act for yourself how to optimize thevalue of internship.

○

Keep a journal during the period of internship.

○

Make sure the requirements of the report you should submit.

Complete the Internship○

Submit the requested report. Meet the deadline.

○

Complete the internship evaluation questionnaire through the link on VPcamp that is sent
via e-mail from VPcamp office○The certificate of completion and your evaluation will be provided from the institute one or
two months later if you get through all necessary processes.

Important Reminders○

What to bring.
Generally below are at minimum requested to bring, make sure to bring:

○

Seal



Student identification card

National health insurance card

Notepad, writing paper, and pen etc.

Anything designated by the institutePreliminary research about the institute
It is recommended to know about the institute of internship beforehand, for example, toknow:○Organization chart, number of staff, the relevant ministry(s)Description of job

Recent news

Dress code
Business casual. Dress appropriately as intern student - shirt, trousers, suite and tie formale students and blouse, skirt or trousers for female students. If special instructions aregiven from the institute, follow them.

○Attention:
Obey the instructions given by the institute.

Remember the names of staff in the institute to communicate smoothly.

Prevent private talk during the internship.
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

Make sure to keep the internship supervisor in the institute be notified where you are.
Let him/her know when you are away from the site.

Switch off your mobile phone during working hour.

Keep the smoking guidelines. It is recommended to prevent smoking during working
hour. Be aware some institutes prohibits smoking on site.

Use and treat carefully tools or facilities in the institute. Return back them as theywere.

Pay attention to make the working area neat and clean. Clean up the area every day
at the end of the work.

Communicate with the supervisor at the end of the work every day to make sure theschedule and plan of the next day.

Communicate with the supervisor efficiently, accurately and closely.

Don’t enter the off-limits area or take photos without permission.

In case an accident occurs, not only during working hours but also on the way tocommute, notify the supervisor immediately and get instructions on what should bedone. Also be sure to inform your university and VPcamp office as well.

Keep a journal on what you did, what you find and what you learn every day during theperiod of internship.

○Confidentiality obligation
Even after the internship, you are not allowed to disclose the confidential information thatyou may obtain through the internship. If you need, contact the supervisor of the institute.

○

Written pledge
Read carefully the pledge and then sign. If any questions, ask the supervisor.

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Appendix 1: Application Form on VPcamp
姓（必須） Family Name
名（必須） Given Name
カナ（必須） Family Name
カナ（必須） Given Name
年齢（必須） Age性別（必須） Gender
生年月日（必須） Date of birth
メールアドレス（必須） E-mail address
郵便番号（必須） Postal code
住所（必須） Address
携帯電話番号
携帯番号に電話をかMobile phone number
けることがあります
We may reach you at your
ので、ご了承くださ （必須）
mobile. (VPcamp officeい。(VPcamp事務局
phone: 03-5841-5383)
電話番号：03-58415383)
電話番号
Other phone number
参加希望の実習先（必須） Institute of internship
所属大学（必須） University
所属講座名（必須） Course
学年（必須） Grade
志望動機（必須） Purpose
志望動機についてStatement of purpose within（必須）
400字前後で記述
150 Words.
指導教官の氏名（必須） Academic advisor
出身都道府県（必須） Prefecture of your university
靴のサイズ（必須） Shoes size
白衣のサイズ（必須） White coat size
動物アレルギーの有（必須） Animal allegies yes or no
無 あり・なし
英検
Eigo Kentei (N/A)
TOEICの点数
TOEIC score
TOEFLの点数
TOEFL score
Comments (e.g. special
備考（実習上懸念さhealth considerations to beれる健康状態など）
taken into account during theinternship.

(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)(Mandatory)

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Appendix 2: Additional Registration Form on VPcamp
保険加入証明書等※加入する保険が2つ以 The documents proving ※If you have 2指定された保険の加入 上の場合は一枚の画像 that you are covered by documents, take a
証明書を写真に取り、 におさめてください。 accident insurance and photo of both into a
アップロードしてくだ ※縦･横のサイズを
liability insurance.
single file.
さい。
6000pｘ以下、ファイル Take a photo of the※The file should not
サイズが10MB以下の documents and upload. exceed 6000px in height
ファイルが使用可能で
and width and no larger
す。
than 10MB. .
大学における緊急連絡
Emergency contact at
先（大学の指導教員なuniversity (yourど）
academic supervisor or※指導教員には実習にequivalent person)参加する旨と緊急連絡※Your academic
先となることの了承をadvisor to be informed得ること。
and consent tobeforehand you will be
on internship and he/she
is designated as youremergency contact
during the period of yourinternship.
大学関係者の所属(大学Affiliation (University,名･研究室）
Research Laboratory)
大学関係者の氏名
Name
大学関係者の電話番号
Phone number（大学または職場）(University or Work)
大学関係者の電話番号
Phone number (Mobile)（携帯）
大学関係者のメールア
E-mail address
ドレス
緊急連絡先（親族）
Emergency contact(Family)
親族の所属
Affiliation
応募者本人との続柄
Relationship
親族の所属氏名
Name
親族の電話（職場）
Phone number (Work)
親族の電話（携帯）Phone number (Mobile)
親族のメールアドレス
E-mail address

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