JIS Mark Scheme
Guideline of JIS Certification

JIS Mark Scheme
Guideline of JIS Certification
Upon the acquisition of JIS certification, the following procedures and practices arenecessary. Since we would like you to agree on some matters prior to your application,please read this guideline and the “Memorandum of Understanding” specified in theapplication form as well.

 Contents 

I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.

Introduction
Scope of Certification
Abbreviation and Registered Trademark of JQA as an Accredited
Certification Body
Certification Number
Personnel Competency
Procedures for Handling Disputes, Complaints and Objection
Appeals
Rights and Duties of Applicants and Licensees
Outline of Procedures Regarding Certification
For Your Inquiries

Appendix 1
Appendix 2
Appendix 3
Appendix 4-A
Appendix 4-B

JQA’s Scope of Certification
Certification Agreement (format)
Application Form (format)
Description Paper A for the Condition of Quality
Management (format)
Description Paper B for the Condition of Quality
Management (format)

Japan Quality Assurance Organization
JIS Certification Department
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JIS Mark Scheme
Guideline of JIS Certification

I. Introduction

Japan Quality Assurance Organization (hereinafter referred to as “JQA”) is alegal entity that was established as an incorporated foundation in 1957, basedon the Article 34 of the Civil Law of that time, and changed to an generalincorporated foundation in accordance with the “three laws related to the reformof the public interest corporation system” later on April 1/ 2011.

JQA is operated with operating revenues derived mainly from service charges
and it conducts business as a third-party body for testing , audit and certification
while ensuring fairness and neutrality.



JQA has been accredited by the minister as a certification body based on the
Industrial Standardization Law and conducts certification operations at thefollowing office.
Japan Quality Assurance Organization
JIS Certification Department
1-25 Kandasudacho, Chiyoda-ku,
Tokyo 101-8555 JAPAN

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JIS Mark Scheme
Guideline of JIS Certification

II. Scope of Certification

Products and processing technologies that JQA is allowed to certify arewithin the scope of the JIS Standards (Japanese Industrial Standards)
authorized at the time of being accredited as a certification body based on the
Industrial Standardization Law. Please refer to the Appendix 1 “JQA’s
Scope of Certification” for the details. Product Testings are conducted at the
JQA’s testing laboratory or JQA’s subcontracted testing laboratory which
has concluded a contract with JQA (in the case that a contract has beenconcluded), or the testing facility of the Applicant, however, in some cases,
the Testings cannot be conducted due to the product specification, equipment
performance and such. In those cases, we might not accept your application
for certification, therefore, please check with us in advance.



Manufacturers, processors, importers and retailers, wholesaler of the products
to which JIS being included within the scope of certification is applicable or
manufacturers, processors and exporters who conduct these operations
overseas are entitled to the application for certification.



JQA is allowed to conduct certification operations in Japan and throughout
the world, however, on the following cases, we might turn down or withhold
the acceptance of the application and operations such as audits;(1) When the Applicant failed to settle the debt on JQA (including charges
and costs for certification and maintaining certification) by the due dateof the payments.
(2) When the Ministry of Foreign Affairs has issued traveling-related
information (regarding such as dangers and infectious diseasewarnings) on the region where the factory for the application is located.
(3) In other cases where JQA determines that there is a reasonable reason.

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JIS Mark Scheme
Guideline of JIS Certification

III. Abbreviation and Registered Trademark of JQA AsAn Accredited Certification Body

The Licensee is allowed to use an abbreviation “JQ” or the following
registered trademark in place of “Japan Quality Assurance Organization”,
which is the name of the accredited certification body, represented near the
JIS Mark. The usage of abbreviation or registered trademark is stipulated in
the Certification Agreement.

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JIS Mark Scheme
Guideline of JIS Certification

IV. Certification NumberThe rules of certification number are as follows;
1) General certification:

Sample) JQ0316001

JQ 03 16 001(1) (2) (3) (4)2) Lot certification: Sample) JQLT0316001

JQ LT 03 16 001(1)(5) (2) (3) (4)The numbers represent the following meanings and rules;(1): Identifies an accredited certification body (JQA)(2): <Registered as Ministry of Economy, Trade and Industry>
The cord of the Bureau of Economy, Trade and Industry governing the location of the internal
Licensee or the code of country where the Licensee is located overseas (2-digit-code in
JISX0304)<Registered as Ministry of Land, Infrastructure, Transport and Tourism>“JP” is displayed (for only internal licensee).
(3): 2-digit-code representing the year of certification(4): 3-digit-code representing the numbers of certification obtained throughout the current fiscal
year by locations(5): Identification symbol for lot certification
Sample 1) shows that JQA certified the code of Ministry of Economy, Trade and Industry to the applicant
within the jurisdiction of the Kanto Bureau of Economic in the first fiscal year of 2016.



The code of the Bureau of Economy, Trade and Industry governing the locationof the Licensee
Code
01
02
03

Name of authority
Hokkaido Bureau
Tohoku Bureau
Kanto Bureau

04
05
06
07
08

Chubu Bureau
Kinki Bureau
Chugoku Bureau
Shikoku Bureau
Kyushu Bureau

09

Okinawa General Office

Governing area
Hokkaido
Aomori, Iwate, Miyagi, Akita, Yamagata, Fukushima
Ibaraki, Tochigi, Gunma, Saitama, Chiba, Tokyo,
Kanagawa, Niigata, Yamanashi, Nagano, Shizuoka
Toyama, Ishikawa, Gifu, Aichi, Mie
Fukui, Shiga, Kyoto, Osaka, Hyogo, Nara, Wakayama
Tottori, Shimane, Okayama, Hiroshima, Yamaguchi
Tokushima, Kagawa, Ehime, Kochi
Fukuoka, Saga, Nagasaki, Kumamoto, Oita, Miyazaki,
Kagoshima
Okinawa

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JIS Mark Scheme
Guideline of JIS Certification

V. Personnel Competency (1/2)

On the practice of JIS certification operations, JQA has been making efforts formaintaining and improving the quality of JIS Certification operations andconfidence on the JIS Mark Scheme by arranging, educating and offering necessary
trainings to competent personnel for JIS Certification operations.



JQA has specified the procedures of qualification for appointing the following
personnel necessary for performing JIS Certification operations. The classificationof the personnel for JIS Certification operations and the scope of operations of thepersonnel are specified as follows;
1) JIS Audit planner
Planning and arrangement of the schedule for the factory audit, 17025 investigation, sampling
and product testing based on application.
2) JIS Auditor
Conducts Paper Audit based on the “description paper of the condition of quality management”,
etc. submitted by the Applicant and on-site Audit on the manufacturing factory relevant tocertification and prepares the Factory Audit reports.
3) JIS17025 Investigator
Investigates whether the testing site (where the testing will be or was conducted) conforms to therelevant requirements of JIS Q (ISO)17025 and those of JQA, and then prepares the 17025
Investigation reports.
4) JIS Product Examiner
Witnesses the Testing conducted by an examiner of the Applicant for the products applied at the
Applicant’s factory or operation site and prepares the Testing reports based on the witnessing
results.
5) JIS Certifier
Verifies the overall certification items and discusses the validity of certification in terms ofcertification process, revision status of JIS Standards, Product Testing report, reports of Factory
Audit and such.



JQA ensures the fairness and confidence of JIS Certification operations bycomplying with the provisions of “regulations on services, etc.” and preventing theactions that could lead to suspicions or distrusts of the third parties against ourpersonnel.



JQA assigns Auditors and personnel who have specialties in the field of the relevant
products applied, when preparing the Audit Plan for implementation of JIS
certification operations for the application. By assigning Auditors and personnel
who are not concerned with the relevant company, we eliminate unreasonableinfluences and conduct equal and fair operations.
JQA does not assign Auditors and personnel who apply to the following cases.
1) Belonged to the relevant company or the organization that was directly concerned with thecompany for the past two years.
2) Conducted consultant business for the relevant company within the past two years.
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JIS Mark Scheme
Guideline of JIS Certification

V. Personnel Competency (2/2)

 The qualification criteria for the personnel of JQA are as follows:
1) JIS Auditor (excerpt)(1) Working experience of auditing operations
 More than four auditing experiences as an ISO9001 or JIS-related Auditor(2) Knowledge on standardization and quality management
 Attendance of the course of the subject on quality management at university/juniorcollege/technical college or completion of the outside training course on quality
management that continued for four days or more.

(3) Attendance of the training course on JIS Mark Scheme sponsored by
JQA’s JIS Certification Department
2) JIS17025 Investigator(1) Over three years of working experience of testing operations and morethan two auditing experiences in the testing field(2) Attendance of the training on JIS Q17025(3) Attendance of the training course on JIS Mark Scheme sponsored by
JQA’s JIS Certification Department
3) JIS Product Examiner(1) Working experience of testing operations or inspecting experience ofmore than two JIS Notified Inspections(2) Attendance of the training course on JIS Mark Scheme sponsored by
JQA’s JIS Certification Department
4) JIS Certifier(1) Over four years of working experience related to certification operations,
testing operations or quality audit operations(2) Attendance of the training course on JIS Mark Scheme sponsored by
JQA’s JIS Certification Department(3) Holding a qualification as JIS Auditor, JIS 17025 Investigator or JIS
Product Examiner.
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JIS Mark Scheme
Guideline of JIS Certification

VI. Procedures for Handling Disputes, Complaints and Objection Appeals



JQA will sincerely respond based on the rules, when there are complaints
from the Applicants and others on the overall certification, objection appeals
against the judgment for certification, objection appeals against the request
for corrective and preventive actions brought up from JQA to the Licensee,
objection appeals against suspension of the use of JIS mark and cancellationof certification, or complaints and disputes raised from the other interested
parties.
If you have any objection appeals, please bring them to JQA in writing within
45 days from the date on which the reason was identified. JQA will respondwithin three months from the date of receiving the appeal.
Contact information:
Japan Quality Assurance Organization
JIS Certification Department
1-25 Kandasudacho, Chiyoda-ku,
Tokyo 101-8555, JAPANTEL: +81-3-4560-5500 / FAX: +81-3-4560-5501

Complaints, objection appeals and disputes are defined as follows;
1)“Objection appeals” mean that Applicants represent in writing their objection
against JQA’s decision with regard to certification and that the users of JQA’s JIS
Certification operations show in writing their disagreement on the JQA’s decision
with regard to the complaints they appealed.

2)“Complaints” mean the dissatisfaction excluding objection appeals on JQA’soperations appealed to JQA and disagreement on the JQA’s decision with regard to
the disputes on JQA’s operations appealed to JQA by the users. The handlingprocedures are specified in JQA internal rule.

3)“Disputes” mean the dissatisfaction on the JQA’s operations appealed to JQA by
the users of the operations. The handling procedures are conducted in the samemanner as complaints handling.

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JIS Mark Scheme
Guideline of JIS Certification

VII. Rights and Duties of Applicants and LicenseesRights and duties of Applicants are described in the “Memorandum ofUnderstanding for the Application for Certification under JIS Mark Scheme”
in the application form. Please confirm it.

We will ask you to conclude a Certification Agreement on the permission of
the use with regard to marking of Certification Agreement (JIS Mark), JQA’slogo and such after our decision of certification.



The Certification Agreement describes the rights and duties of a Licensee.
Please refer to the Appendix 2 “Certification Agreement (format)” for thedetails.

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JIS Mark Scheme
Guideline of JIS Certification

VIII. Outline of Procedures Regarding Certification

1.
2.
3.
4.
5.
6.
7.
8.

JQA/ Basic Flow of JIS Certification
Application
Initial Factory Audit
Initial Product Testing
Certification Agreement
Issue of Certificate
Certification Maintenance Surveillance
Additions, Changes and Reductions ofCertification
9. Temporary Suspension and Cancellation of
Certification
10. Certification Costs

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JIS Mark Scheme
Guideline of JIS Certification

VIII-1. JQA/ Basic Flow of JIS Certification

1. JQA/ Basic flow of JIS certification

Application

Acceptance of application

Initial Conformity
Assessment

Determination of conditions such as applicable JIS
Standards and divisions of certification[Factory Audit] Quality management system auditof manufacturing (processing) factory[Product Testing] Testing for the conformity to the
JIS Standards of products

Decision of certification

Decision of certification based on the results ofInitial Conformity Assessment

Certification Agreement

Conclusion of Certification Agreement regarding
use of JIS mark and such

Procedures for thecompletion of certification

Issue of certificate, public announcement ofcertified products, etc.

Certification Maintenance
Surveillance

Certification Maintenance Surveillance byconducting a Periodic Surveillance
Temporal Surveillance when changing the JIS
Standards, etc.

Continuation ofcertification

Procedures from the “acceptance of application for certification” to “issuance of acertificate” normally take three to four months. (However, this excludes the time
consumed for corrective actions and such required by the Applicant’s side and thecase in which Product Testing could last for a longer period.) In case of overseas
factories, it usually takes about six months to acquire the certification.
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JIS Mark Scheme
Guideline of JIS Certification

VIII-2. Application (1/3)

2-1. Application form
 Followings are description items on the application










Applicant’s name, representative’s name, location and quality control manager‘s nameName and location of manufacturing (processing) factory of the product for certification
Number and name of JIS Standards applicable to products
Name of products for certification
Range (Division) of certification
Information for the application representative
Information regarding the product testingSpecify “general certification” or “lot certification”
Attachments:“Document describing the quality management implementation condition” of the
manufacturing factory (Appendix 4) and explanatory materials
 Explanatory materials of the testing laboratory regarding the requirements (applicable parts)
specified in JIS Q17025 according to the testing required.[“Description Paper for 17025
Investigation (For Witness Testing)”, in case of Witness Testing] Explanatory materials regarding the products such as catalog.



The languages which are possible to be used by the Applicants when filling inapplication forms and preparing attachments are Japanese or English.
2-2. Applicant



The following business operators are entitled to the application for thecertification.






Manufacturers
 Manufacturers of products for certification
Processors
 Processors of products using processing technologies for certification
Retailers, Wholesaler Distributors of products for certification
Importers
 Importers of products for certification
Exporters overseas
 Exporters (outside Japan) of products for certification
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JIS Mark Scheme
Guideline of JIS Certification

VIII-2. Application (2/3)

2-3. Definitions of products and applicable standards
 The definitions of products for certification are based on the JIS Standards.
 Applicable JIS Standards being able to be used as criteria for conformity
assessment are;

Product standards that exhaustively specify the quality requirements for the
products for certification (full specification standards).
Product standards that specify the partial requirements (regarding such as quality,
performance, safety, etc.) for the relevant products (module standards) ; Applied to the case in which products get certified for specific aspects.
(The competent minister provides that in the announcement)Product standards that specify processing technologies for the products;
 Applied to the case in which the processing technologies for the products get certified.

2-4. Important elements when making the application
 Identify the range of certification (division of certification, range of products to becertified).






“Division of the products for certification” is considered as the “Division of certification”
and a certification number is assigned.
“Division of certification” shall be principally defined by each JIS Standard.
The division is discussed with the Applicant and then decided, choosing one of (orcombining) the followings or combining a JIS Standard with one of the followings.
 By each product identified by the Applicant (model, etc. defined by the Applicant) By each product in a product group holding the same characteristics that can be
defined in the light of the requirements of multiple JIS Standards as well. (Groupof two or more JIS Standards)
 By each type, grade, etc. specified in the JIS Standards
In the case that the division of certification is specified in the “sectoral guidance on
certification”, this division specified is primarily applied.
The range of products to be certified is identified by number of JIS standard, type or
grade specified in JIS standard (It is only on the condition that an indication matter
affecting a kind or a class in the JIS Standards concerned is prescribed.) included in thedivision of certification on the application.

 Identify the JIS Standard as criteria for certification.
Products that can get certified through JQA shall be within JQA’s scope of certification(JIS Standard).

 Identify all the manufacturing factories of the products for certification.
Multiple manufacturing factories can be included in one application.

 Determine “general certification” or “lot certification”.
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JIS Mark Scheme
Guideline of JIS Certification

VIII-2. Application (3/3)

2-5. Types of certification
 Initial Conformity Assessment and Certification Maintenance Surveillance
have two types of certification process such as “general certification” and “lotcertification”. They are conducted as follows;
Initial Conformity Assessment

General Certification

Lot Certification (1)Lot Certification (2)Product Testing

Factory Audit

Certification
Maintenance
Surveillance

Sampling test

To beconducted

To beconducted

Mass-produced
products

Sampling test

To beconducted(Note)

Not to be
conducted

Imported lots,
Limited products

Possible toomit

Not to be
conducted

Same as the above

Test for all items

Example applied

MEMO: General Certification: Certification for products that are to be continuously
manufactured or scheduled to be manufactured.
 Lot Certification : Certification for products conducted by a unit of “each lot orbatch.”
 (Note) Paper Audit will be performed, however, JQA will conduct the On-site Audit
when JQA determines the necessity of it.

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JIS Mark Scheme
Guideline of JIS Certification

VIII-3. Initial Factory Audit (1/2)

3-1. Quality management system<< JQA assesses the quality management system of the manufacturing factory. >> We ask the Applicant to establish the quality management system of
manufacturing factory by choosing one of the following criteria. JQA
will evaluate the conformity to the criteria.


In the case of quality management system based on the conditions of technicalproduction necessary for product manufacturing or process: JIS Q1001 “General guidance on a third-party certification system for products” Annex B
Criteria of audit (A) of quality control systemIn the case of quality management system based on JIS Q 9001(ISO 9001):
 JIS Q1001 “General guidance on a third-party certification system for products” Annex B
Criteria of audit (B) of quality control system

 At the time of application, we will ask the Applicant to provide us the informationon the quality management system by filling in the format “Description Items andForms of the Document Describing the Quality Management Implementation
Condition” (Appendix 4).
 In the case that the Applicant uses subcontracted factories, we might conduct
Audits for the factories as occasion demands.
3-2. Quality control manager<< JQA confirms the authorities and requirements of the quality control manager. >> The quality control manager possesses the necessary authority and competency
that are independent from manufacturing management department.
 His/her authority on the duties:







Concerning the practice of standardization and quality control (including educationand training)
Concerning the approval of the results of conformity assessment related to the
JIS Standard for the products certified
Concerning the approval of shipment of products
Concerning communication and arrangement with the Accredited Certification
Body

Requirements for his/her competency and qualification:Knowledge and working experience related to the techniques necessary for
manufacturing or processing of the products for certification
Acquired the subjects on Quality Management under the school curriculum
provided in the ministerial ordinance or completed the curriculums of training
courses on standardization and quality management
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JIS Mark Scheme
Guideline of JIS Certification

VIII-3. Initial Factory Audit (2/2)

3-3. Use of results Use the results of “assessment and registration of quality management system”.
In the case that the manufacturing factory’s quality management system has been JIS
Q (ISO) 9001 certified, JQA will use the results of the certification and omit a part of the
Factory Audit under JIS Certification.
For example, in the case of adopting the “Criteria B” to quality management system;
 When the quality management system has been registered under JIS Q (ISO)
9001 through JQA, Paper Audit and the On-site Audit, that are exclusive to theconfirmation items specified in the JIS Mark ordinance and such, will basicallybe conducted.
When the Applicant has been registered under JIS Q 9001 (ISO) through a
Certification/Registration Body accredited by the Accreditation Body such as
JAB that signed MLA of IAF, please talk to us for the use.

MEMO: IAF (International Accreditation Forum, Inc.)
An international organization consists of Accreditation Bodies that accredit Certification/Registration
Bodies for management system, product Certification Bodies, etc.



MLA (Multilateral Recognition Arrangement)

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JIS Mark Scheme
Guideline of JIS Certification

VIII-4. Initial Product Testings

4-1. Initial Product Testing<< Product Conformity Testing according to the corresponding JIS Standard(s) is
conducted. >>Products (samples) for the Testing will be sampled randomly by JQA’s personnel fornecessary number of samples.
It is possible to conduct the Testing, using the trial products as the testing samples. However,in this case, we carry out all or a part of the product examination with the sample which we
pulled out after the commencement of the manufacturing.

 When pre-processing is necessary for the samples or the Testing could last for alonger period, JQA will discuss with the Applicant about the methods for dealing
with those cases.

4-2. Testing site
 Product Testing is possible to be conducted in one of the following ways.


Testing at JQA’s testing laboratory
Witness Testing at the Applicant’s site using the”testing facilities” and such of the
Applicant under witness of a Product Examiner from JQA
Testing at JQA’s subcontracted testing laboratory which has concluded a
subcontracting contract with JQA (in the case that a contract has been concluded)
Submitting the testing data obtained through other testing organization when making
the application and using this data (use of testing data and such)* The JIS 17025 Investigator will check if the testing site has a capability
to satisfy the applicable part of the requirements of JIS Q (ISO) 17025,
although handling method will be different among the cases.

 Witnessing Testing: JIS Product Examiner will conduct a Witness Testing at the
Applicant’s testing facilities (factory and such) or the external testing site
designated by the Applicant.
 Use of testing data: The testing data that an applicant carried out at other testingorganization can be used for samples which JQA pulled out.
Conduction of test at the testing organization as following is the condition of using the testingdata.
1. Testing organization which has acquired experiment station authorization by JIS Q 17025
2. Testing organization where judges that JQA adapts to JIS Q 17025
3. Experiment station of JIS registration certification body (Limited to an examination in
the range of the registration)
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JIS Mark Scheme
Guideline of JIS Certification

VIII-5. Certification Agreement / VIII-6. Issue of Certificate of Compliance

5. Certification Agreement

 JQA will conclude the “agreement that sets forth the JIS Mark usage conditions
and such” (Certification Agreement) with the successful Applicant. The outlineof the contents of the agreement is as follows;










Effective period of Certification Agreement
Conditions of the use of JIS Mark and handling of the misuse of the Mark
Conditions of Surveillance* Matters on frequency, retesting of product, and Factory Audit for quality
management system and such
Notification with regard to additions, changes or reductions of manufacturing factoryor products for certification
Handling of objection appeals, disputes and such
Cancellation and temporary suspension of certification
Public announcement of the matters concerning the certification
Maintenance of confidentiality

6. Issue of Certificate of Compliance

JQA will issue a Certificate of Compliance after the conclusion of theCertification Agreement. The outline of the contents of the Certificate is asfollows;









Date of conclusion of certification agreement and certification number
Name and address of the Licensee
JIS Standard number(s) and such
Names of products or processing technologies
Name and location of manufacturing factory
Quantity and identification number in case of “lot certification”
Valid provision of the ordinance concerning JIS Certification
Name and address of JQA, etc.

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JIS Mark Scheme
Guideline of JIS Certification

VIII-7. Certification Maintenance Surveillance

7-1. Periodic Certification Maintenance Surveillance (hereinafter referred to as“Periodic Surveillance”):
 Periodic Surveillance shall be conducted at least once within three years fromthe date of certification. Later on, the Periodic Surveillance shall be conducted
at least once every three years from the initial Periodic Surveillance. Interval
between Periodic Surveillances shall be three years or less. The starting point(starting date for the three-year interval) of Periodic Surveillance shall be thedate when JQA accepts the application for the initial Periodic Surveillance,
and from 2nd time of Periodic Surveillance shall be the same date every three
years. The conditions below shall be confirmed based on the content of
document describing the quality management implementation condition,
which is reviewed at the initial Periodic Surveillance (or at last surveillance).


Whether the quality management system confirmed at the Initial Factory
Audit is being maintained and operated with effectiveness in line with the“Description Items and Forms of the Document Describing the Quality
Management Implementation Condition”
 Certification Maintenance Factory Audit

Whether the samples are conforming to the corresponding JIS Standard
 Certification Maintenance Product Testings Normally, Certification Maintenance Product Testings are to be conducted
for all the elements of the Initial Product Testings. However, when JQA
considers that all the elements of the Initial Product Testings are not necessary
to be carried out repeatedly during the Certification Maintenance ProductTestings, JQA may skip some of the parts of the Testings.
 Certification Maintenance Factory Audit is principally conducted by eachdivision of certification, however, when the manufacturing factory for Audit
has plural divisions of certification under the same quality management
system, it is conducted in a lump.
 Temporal Certification Maintenance Surveillance (hereinafter referred to as“Temporal Surveillance”):In some cases, the Temporal Surveillance might be conducted other than the
Periodic Surveillance.
Temporal Surveillance is to be carried out when it is considered that theconformity of products and/or the quality management system of the
manufacturing factory could be affected due to the following matters;

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VIII-7. Certification Maintenance Surveillance When the specification of a certified product or quality management
system is changed.
 When the corresponding JIS Standard is revised.
 When complaints are appealed from the third party.
 In other case, when JQA considers it necessary.








7-2. Procedures for Periodic Surveillance
We will ask the Licensee to pay the “certification maintenance fee” in order tomaintain the certification. (Refer to “VIII-10. Certification costs”)
The certification maintenance fee is an annual fee which will be charged for eachone division of certification.
We will ask the Licensee to pay the “certification maintenance fee” for one year,
starting from the date of the execution of the Certification Agreement, every year
in the month of the execution of the Certification Agreement.
We will send the information letter (“notification of Certification Maintenance
Surveillance” and “application form for Certification Maintenance
Surveillance ”), announcing the implementation of the Surveillance, to the
Licensee six months prior to the expiration date of the certification at the latest.
After the reception of the application, we will send the “Audit Plan” and the“Estimate Sheet” that we made to the Licensee. We will conduct theSurveillance after the Licensee confirms the contents of these documents.
7-3. Basic flow of Certification Maintenance Surveillance
Notification of Certification
Maintenance Surveillance

6 months prior to the expiration date ofcertification at the latest

Audit Plan andEstimate Sheet

It will be made after the reception of theapplication

Certification Maintenance
Surveillance[Factory Audit] Audit for the quality
management system of manufacturing factory[Product Testing] Product Conformity Testings
for the corresponding JIS Standard

Decision of maintaining
certification

Decision of certification based on the resultsof Certification Maintenance Surveillance

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VIII-8. Additions, Changes and Reductions of Certification

8. Additions, changes and reductions of certification
 When adding new divisions of certification, this is taken as the application for
new certification.
 When requesting the additions, changes or reductions on the scope of the
products certified, please make an application for these as well.
 Additions, changes or reductions on the scope of the products certified
are defined as follows;
1) Additions, changes or reductions of the manufacturing factory
specified in the scope of the products certified.
2) Additions, changes or reductions of type or grade specified in thescope of the products certified.
3) Additions, changes or reductions of the products specified in thescope of the products certified.
 When the Licensee wishes to change the quality management system of the
manufacturing factory and the specifications of the products, JQA will
determine whether the “Factory Audit” or “Product Testing” (Temporal
Certification Maintenance Surveillance) should be conducted or not. And thenJQA will inform the Licensee of the matters determined.

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VIII-9. Temporary Suspension and Cancellation of Certification

9. Temporary suspension and cancellation of certification
 When the following matters arise on the side of the Licensee, we will demand
the cancellation of the certification or prompt suspension of the use of the JIS
mark and implementation of the necessary measures.
1) The JIS certified products do not conform to the corresponding JIS Standard(s).
2) The quality management system of the Licensee does not meet the criteria,
thereby, the JIS certified products could fail to meet the corresponding JIS
Standard(s).
3) The Licensee does not properly or immediately respond to the demand of JQA
as to the misuse of JIS mark and such.

 If it falls within one of the following cases, we will cancel the entire
certification regarding the Licensee.
1) The Licensee rejected, obstructed or evaded the Certification Maintenance
Surveillance.
2) JIS Certification Mark or a mark confusable with the JIS Mark is marked on the
products regarding JIS Certification within the given period for corrective actions
specified in the above mentioned JQA’s demand of necessary actions.
3) The Licensee shipped the products in stock, on which the JIS Mark is marked, thatare non-conforming to the corresponding JIS Standard within the given period forcorrective actions specified in the above mentioned JQA’s demand of necessary
actions.

 Other than the above cancellation of certification, we might cancel thecertification if it falls within one of the following cases.
1) The Licensee failed to settle the debt to JQA (including charges and costs forcertification and its maintenance) by the due date of the payments.
2) The Licensee violated the Certification Agreement.

 When the actions for suspending the use (temporary suspension) of the JIS
Mark or canceling the certification are required, “JIS Certification Control
Committee” of JQA will discuss the actions and inform the Licensee of theresults of the discussion in writing.

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VIII-10. Certification Costs

10. Certification costs
Certification costs (charges for certification) consist of thefollowings, which vary among “general certification” and “lotcertification”. The certification costs except for the Application fee
will be asked for payment after determination of certification.
 Application fee:

Costs for checking the contents of the application and for paperwork concerning
the acceptance of application. Charged to each Applicant only when it makes its
first application.

 Factory audit fee:

Cost for “Paper Audit” (review of the submitted documents) and “On-site Audit”
concerning the audit of quality management system.
Applicant shall be charge the fee after we decide to grant certification.

 Product testing fee:

Cost for “Product Testing”
Cost for the Investigation of an Applicant’s testing laboratory in order toinvestigate if this laboratory has a capability to meet the requirements of JIS Q(ISO) 17025 and JQA, in case Applicant requests for conducting the test at its
testing laboratory or requests for using the testing data.
Applicant shall be charge the fee after we decide to grant certification.

 Judgment for entrusted testing fee:

Costs for checking the result and judgment of acceptance after the product testing.

 Retest management fee:

Costs regarding checking for corrective report submitted and testing mythology
which has conducted when the product testing was regarded as disqualification.
Costs regarding to issue the audit plan for the retest.

 17025 investigation fee:

Cost for17025 investigation conducted for confirmation if designated testing site
satisfy the requirement for Q 17025 and JQA or not when the applicant request to
perform the product testing in their own laboratory or using testing data.
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VIII-10. Certification Costs

 Sampling fee:

Costs required for “Sampling”, if sampling of test samples is conducted on adifferent day from that of the factory audit, 17025 investigation, or witness testing.
We will ask the Applicant to pay the fee after we decide to grant certification.

 Certification fee:Certificate issue fee:







Costs regarding the operations such as confirmation of the shipment of conformed products,
providing information to the Licensee, guidance of the revisions of JIS Standards, responding toand managing the changes on the contents of registered information, scheduling of Periodic
Certification Maintenance Surveillance and maintaining the released certification information.
After we decide to grant certification, we will ask the Licensee to make the payment for one year,
starting from the date of execution of Certification Agreement. In future years, every year, in themonth which the Licensee concluded the Certification Agreement with JQA, we will ask the
Licensee to make the payment for one year, starting from the month of the Certification Agreement
as long as the certification is maintained.

Fee for periodic certification maintenance surveillance:

One copy of certificate (original certificate written in Japanese) and report are free of charge.
Costs for issuing the additional copies when the Licensee requests more than one copy of these
documents.
We will ask the Licensee to pay the fee after we decide to grant certification or after we issue
additional copies of these documents.

Certification maintenance fee:

Costs regarding the operations such as arranging the Test and Audit, evaluating
and deciding the certification, preparing the records of certification, issuing reports
and such, issuing certificate, concluding Certification Agreement, and registeringand releasing certification.
We will ask the Applicant to pay the fee after we decide to grant certification.

Costs regarding the Maintenance Surveillance after acquiring JIS Certification in the case of“general certification” (concerning the Testing for maintaining product certification andSurveillance for maintaining certification of the factory, once or more in three years).
We will ask the Licensee to pay the fee after we decide to grant certification.

Fee for business trip:

Costs including traveling fee, accommodation fee, daily allowances and transportation fee.
We will ask the Applicant/Licensee to pay the fee according to the charge of the costs for the Audit,etc.

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IX. For Your Inquiries and Application

Japan Quality Assurance Organization
JIS Certification Department
1-25 Kandasudacho, Chiyoda-ku,
Tokyo 101-8555, JAPANTEL: +81-3-4560-5500 / FAX: +81-3-4560-5501
E-mail: jiscb@jqa.jp / Website: http://www.jqa.jp

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