February16, 2022

Super Smart Society Promotion Consortium
Agreement
Article 1 (General Provisions)This Agreement applies to the members of the Super Smart Society Promotion
Consortium to be established and operated by Tokyo Institute of Technology (the“Institute”) and pertains to its members as defined under the provisions of Article 3.
Article 2 (Definitions)
The terms appearing in this Agreement are defined as follows:
1. “Super Smart Society Promotion Project” refers to the activities to be undertakenwith the purpose of creating a research and education platform aligned with a nextgeneration society. It is based upon a new approach to industry-governmentacademia collaboration that integrates fields ranging from human resource
development through research and development, and empowers the Institute toexcel as a global pioneer in its transformation into a Super Smart Society. Theactivities are described in the following items:i.

Promote cooperation between the industrial and academic sectors informulating a next-generation curriculum and education collaboration
system to develop human resources capable of assuming the responsibilities
within the Super Smart Society we envision.

ii.

Propose and realize new employment experiences that integrate corporate
human resource strategies and student learning content.

iii.

Design educational experiences that integrate cyberspace and physical space,paving the way for cutting-edge learning rooted in the basics of the emerging
era of artificial intelligence (AI).

iv.

Provide opportunities for diversified ongoing education based on corporate
human resource development policies and assess conventional individualworking doctoral education approaches to build systematic recurrent
education programs.

v.

Develop an environment that promotes participation by doctoral students toadvance joint collaborative research and implement technical consultations

from broad-based perspectives and other endeavors through the Super SmartSocietyPromotion

Consortium

tosupport

new industry-academia

collaborations.
2. The “Super Smart Society Promotion Consortium” (the “Consortium”) refers to theassociation established to endorse, support, cooperate, and propose the objectivesof the Super Smart Society Promotion Project.
3. “Consortium Members” refers to parties approved by the Institute after undergoing
the Consortium’s admission procedures under the provisions of Article 4.
4. “Steering Committee” refers to the steering committee under the provisions ofArticle 7.
Article 3 (Member Classifications, Membership Fees, etc.)
The classifications of Consortium Members as well as the relevant qualifications,requirements, accompanying rights, benefits, and membership fees are detailed below.
The membership fees and benefits listed here, however, did not apply until March 31,
2019.
i. Premium Members
Qualifications: Companies and organizations that support the objectives andbusiness activities of the Super Smart Society Promotion Project and pay anannual membership fee of no less than three (3) million yen from April 1, 2019.
Rights: The right to participate in the activities of expert committees under theprovisions of Article 12.
Benefits:
1) Placement of one free banner advertisement on the Consortium website
2) Preferential placement rates for advertisements in pamphlets and otherprinted materials published by the Consortium
3) Preferential exhibition rates at various Super Smart Society Promotion
Project events
4) The right to plan and sponsor one workshop or other events annually as one
phase of the activities of expert committees under the provisions of Article 12ii. General Members
Qualifications: Companies and organizations that support the objectives andbusiness activities of the Super Smart Society Promotion Project and pay anannual membership fee of 1.5 million yen from April 1, 2019
Rights: The right to participate in the activities of expert committees under theprovisions of Article 12iii. Small and Medium-Sized Enterprise Members
Qualifications: Companies and organizations with no more than 300 employees
who support the objectives and business activities of the Super Smart Society
Promotion Project and pay an annual membership fee of 500,000 yen from April
1, 2019.
Rights: Of the activities of the expert committees under the provisions of Article
11, the right to join the Super Smart Society Promotion Committee andInterdisciplinary Research Promotion Committee. If the members wish toparticipate in the Social Collaborative Education Steering Committee under theprovisions of Article 12, they must pay determined fees separately.
iv. Special Members
Qualifications: Organizations and individuals recognized by the Institute thatmake special contributions to the activities of the Institute
Rights: The right to participate in the activities of expert committees under theprovisions of Article 12v. Collaborative Research Programs and Collaborative Research Cluster Member
Qualifications: Companies and organizations that support the objectives andbusiness activities of the Super Smart Society Promotion Project and establish
collaborative research programs or collaborative research clusters within theInstitute during the academic year in question.
Rights: The right to participate in the activities of expert committees under theprovisions of Article 12
Benefits:
1) Placement of one free banner advertisement on the Consortium website
2) Preferential placement rates for advertisements in pamphlets and otherprinted materials published by the Consortium
3) Preferential exhibition rates at various Super Smart Society Promotion
Project events
4) The right to plan and sponsor one workshop or other events annually as one

phase of activities of the expert committees under the provisions of Article 12vi. Long-Term, Large-Scale Project Members
Qualifications: Companies and organizations that support the objectives andBusiness activities of the Super Smart Society Promotion Project, as well as 1)
entering into collaborative research agreements with the Institute for two years
or more related to industry-academia collaborative research and development
programs implemented by the government or other parties; and 2) allocating atleast two (2) million yen annually as research assistant costs for collaborative
research spending
Rights: The right to participate in the activities of expert committees under theprovisions of Article 12
Article 4 (Admission)Companies, organizations, and individuals wishing to become Consortium Members
may apply by submitting membership applications to the Steering Committee, which
will be subject to approval by the Institute.
Article 5 (Change of Membership Category)
Consortium Members may change their membership category by submitting anapplication for a change of membership category to the Steering Committee andobtaining approval from the Institute.
Article 6 (Withdrawal)
Consortium Members will be able to discretionally withdraw from the Consortium of
their own accord. In such cases, the Consortium Member must submit a notice ofwithdrawal from the Steering Committee.
2. The Institute may demand the withdrawal of any Consortium Member uponrecognition of that Consortium Member’s failure to comply with this Agreement or
pursue actions that defame the character of the Institute or the Consortium.
3. As long as the notice of withdrawal is not submitted, the membership status shallremain.
Article7 (Steering Committee)
The Consortium’s Steering Committee will be established within the Institute inaccordance with the following items:

2. The Steering Committee will comprise Steering Committee Officers and BusinessManagers under the provisions of Article 8.
3. The Steering Committee handles Consortium Member admission and withdrawal
procedures and general affairs related to the activities of the expert committees
under the provisions of Article 12.
4. The Steering Committee will deliberate on and determine plans for activities theConsortium will implement, as well as activity reports, budgets, the settlement ofaccounts, and other important matters concerning the operation of the Consortium,
to support and cooperate with the Super Smart Society Promotion Project.
5. The Steering Committee oversees the activities of the expert committees under theprovisions of Article 12, offering proposals meant to contribute to the Super Smart
Society Promotion Project activities.
6. The Steering Committee will name committee chairs under the provisions of Article
8 and deputy committee chairs designated by the committee chairs, with thedesignated committee chairs and deputy committee chairs serving as speakers withthe power to hold discussions in writing or via email, as deemed necessary.
7. When deemed necessary, the Steering Committee may demand the attendance ofConsortium Members at Steering Committee meetings and obtain explanations oropinions.
Article 8 (Steering Committee Officers and Administrators)
The following officers and business managers will be part of the Steering Committee:
i. One committee chairii. Three deputy committee chairs ( Super Smart Society promotion director,
social collaborative education steering director, and interdisciplinary
research promotion director).
iii. Several administrators
Article 9The committee chair will represent the Consortium and preside over Committee
business.
2. The Institute will appoint a committee chair from among affiliated full-time faculty
members.
3. Deputy committee chairs will assist the committee chair, act as proxies to presideover committee business in the absence of the committee chair, and serve as chairsof expert committees under the provisions of Article 12.
4. The Institute will appoint deputy committee chairs from affiliated full-time faculty
members.
5. The administrators will assist the committee chair and deputy committee chairs,
as well as coordinate liaisons and conduct duties concerning the Consortium’soperations.
6. The Committee Chair will appoint the administrators from among affiliatedadministrative staff.
Article 10
In principle, the terms of officers and administrators will be two years, withreappointment possible.
Article 11All officers and administrators will serve without compensation.
Article 12 (Expert Committees)
The following expert committees, comprising Consortium Members, will beestablished within the Consortium:i.

Super Smart Society Promotion Committee

ii.

Social Collaborative Education Steering Committee

iii.

Interdisciplinary Research Promotion Committee

Article 13 (Super Smart Society Promotion Committee)
The purpose of the Super Smart Society Promotion Committee will be to 1) furnish
the Institute with proposals for the planning and convening of study forums,seminars, and other events concerning the Super Smart Society; 2) showcase thelatest trends and state-of-the-art technology concerning the Super Smart Society; and3) provide opportunities for networking between Consortium Members.
2. To promote activity plans developed by the Steering Committee, the Super Smart
Society Promotion Committee will determine its own provisions concerning its
operation systems, cost burdens, policies, and other matters, and operate throughdeliberations with the Steering Committee.

Article 14 (Social Collaborative Education Steering Committee)
The purpose of the Social Collaborative Education Steering Committee is to furnish theInstitute with specific opinions and proposals for co-creation related to the Super
Smart Society Engineering Education Program, as well as on recurrent education,
corporate in-house training, and other diversified human resource development
schemes.
2. To promote the activity plans determined by the Steering Committee, the Social
Collaborative Education Steering Committee will determine its own provisions
concerning its operating systems, cost burdens, policies, and other matters, andoperate through deliberations with the Steering Committee.
Article 15 (Interdisciplinary Research Promotion Committee)
The purpose of the Interdisciplinary Research Promotion Committee is to engage indiscussions concerning the need for ecosystems, high-priority research anddevelopment themes, and other efforts for the Super Smart Society and the sharing of
its visions, and to strive through these endeavors to furnish the Institute withspecific opinions and proposals for the co-creation of new interdisciplinary research
themes.
2. To promote the activity plans that the Steering Committee develops, theInterdisciplinary Research Promotion Committee will determine its own
provisions concerning its operating systems, cost burdens, policies, and othermatters, and operate through deliberations with the Steering Committee.
Article 16 (Briefing Sessions)
The Institute and Steering Committee will convene briefing sessions for Consortium
Members once or more annually to review the results of expert committee activities,
research and development for the Super Smart Society Promotion Project, humanresource development, and other areas.
Article 17 (Confidentiality)
Consortium Members are not permitted to disclose or supply the following
categories of information provided by other members (“Disclosers”) concerning theactivities of the Consortium (“Confidential Information”) to parties other than theConsortium Members engaged in Consortium activities without prior approval inwriting from Disclosers, nor use such information for purposes other thanConsortium activities.
i.

Technical or operational information divulged by Disclosers in documents,drawings, or other tangible means, or information indicated as confidential
through tangible methods when provided.

ii.

Technical or operational information divulged by Disclosers verbally, throughimages, or other intangible means, information indicated as confidential
through appropriate methods when provided, or information for which
notification is provided in writing as confidential within a period of thirty (30)days following disclosure.

2. Information divulged or provided by Disclosers will not be considered confidential
if it corresponds to any of the following items:i.

Information already in the possession of Consortium Members upon its
disclosure or provision by Disclosersii.

Information that is already public knowledge upon its disclosure or provision
by Disclosers

iii.

Information becoming public knowledge subsequent to disclosure or provision
by Disclosers for reasons not attributable to Consortium Members

iv.

Information obtained legitimately by Consortium Members from third parties
possessing rightful authority and without incurring confidentiality obligations

v.

Information independently developed or obtained by Consortium Members andnot on the basis of confidential information divulged or provided by Disclosers

3. Members are responsible for ensuring that employees and other parties in chargeof handling confidential information assume the same responsibilities as

Consortium Members under the provisions of this Agreement, as well as
discharging those responsibilities, including those subsequent to the separation ofsuch parties from that affiliation.
4. If agreements, memorandums, etc. between specified Consortium Membersconcerning confidential information already exist or are subsequently concluded(including joint collaborative research agreements, etc. extending to provisions
concerning confidentiality), the provisions of those agreements, memorandums, etc.
pertaining to matters targeted in those agreements, memorandums, etc. will havepriority for application.
5. Even if Consortium Members lose their membership status, the duty ofconfidentiality under the provisions of this article will remain in force for a period

of three years from the day following the loss of that Consortium Member’s status.
In addition, in cases where the use and application of confidential information after
the duty of confidentiality period has expired, prior notice must be provided inwriting to and approved by the Disclosers.
Article 18 (Treatment of Intellectual Property)
Consortium Members will treat intellectual property created as a result ofConsortium activities under the provisions of the separately determined intellectual
property treatment policy.
Article 19 (Handling of Personal Information)
Consortium Members shall use personal information provided by the Institute or othermembers (hereinafter referred to as “Provider” in this article) within the scope of thepurpose specified by the Provider. Consortium Members shall not provide, disclose,leak this information to any third party or use it for any other purpose. The sameapplies even after a member has lost membership in the Consortium.
2. To comply with the obligations set forth in the preceding paragraph, the Consortium
Member must take appropriate measures to prevent the leakage, loss, or damage ofthe personal information provided by the Provider, as well as other appropriate
measures to protect personal information.
3. The Consortium Member shall not reproduce, copy, or alter personal information
provided by the Provider beyond the scope of the purposes specified by the Provider.
If it is necessary to reproduce, copy, or alter the personal information provided by
the Provider beyond the scope of the purposes specified, the Consortium Member
must obtain the Provider’s consent in advance.
4. When a Consortium Member withdraws from the Consortium, the member shallpromptly return or destroy the personal information provided by the Provider after
withdrawal.
Article 20 (Revision or Abolishment of the Agreement)
The Institute will determine any revisions to or the abolishment of this Agreement.
Article 21 (Other Matters)
1. In addition to matters under the provisions of this Agreement, the Institute will

separately determine any matters deemed necessary by the Consortium.
2. In the case of any inconsistency between the Japanese and English versions, theJapanese version prevails.
Supplementary Provisions(Date of Enforcement)
1. The enforcement date of this agreement is2018. (Foundation Preparatory Committee)
2. A Foundation Preparatory Committee, comprising the following individuals asmembers, will be established to conduct the necessary general affairs prior toenforcement of these regulations:(Foundation Preparatory Committee)
Nobuyuki Iwatsuki (School of Engineering, Tokyo Institute of Technology)
Kei Sakaguchi (School of Engineering, Tokyo Institute of Technology)
Koichi Shinoda (School of Computing, Tokyo Institute of Technology)
Junichi Imura (School of Engineering, Tokyo Institute of Technology)
Masayuki Fujita (School of Engineering, Tokyo Institute of Technology)
Misako Takayasu (Institute of Innovative Research, Tokyo Institute of Technology)