JAIST Repository Operational Guideline

I.

PurposeThis guideline is intended to provide necessary matters to operate JAIST
Repository (hereinafter referred to as the “Repository”).

II.

Objective
The Repository aims to collect digital research materials produced at JAIST andnot only to contribute to development of academic research in JAIST but also tocontribute to the society, by storing and saving the materials on a permanent basis,and providing them for public via Internet without charge.

III.

Operational Management
The Repository shall be operated and managed by JAIST library (hereinafterreferred to as the “Institute Library”), and any necessary matters concerning theoperational management will be decided by the Steering Committee of InstituteLibrary.

IV.

Subject Materials
The research material to be submitted should meet the following requirements.
(i)

The research material must have academic value, and correspond to any of
the following:(a) Academic Papers(b) Masters and Doctoral Theses(c) Research Reports(d) Technical Reports(e) Grants-in-Aid for Scientific Research Papers(f)

COE Program Research Papers(g) JAIST Press Publications(h) Other results of education and research(ii) In principle, the research material must have been published by anacademic institution.
(iii) The principle parts of the research material must have been made byboard member, staff member or student of the JAIST.
(iv) There should be no problems regarding the intellectual property rights.
(v) There should be no problems upon disclosing the research material to thepublic.

V.

Qualification
A person (hereinafter referred to as the “Submitter”) who submits a researchmaterial into the Repository shall meet the following conditions.
(i)

A current or former board member, staff member or student of the JAIST.

(ii) A person who is authorized by the Director of the Institute Library.

VI.

Submission
The Submitter shall deposit their research material through the registration
system; however, the Institute Library may deposit the research material on behalfof them upon request.

VII. Use of the Registered Research Materials
1.

The Institute Library may make use of the registered research materials by:(i)

Copying the research materials to save them in the Repository Server.

(ii) Disclosing the copied research materials of the preceding item (i) throughthe network, and distributing them by electronic means. However, Masters
and Doctoral Thesis may be disclosed only inside the JAIST network uponrequest from the Submitter.
(iii) Copying or converting the research materials to any medium or format forthe purpose of preservation.
2.

The Institute Library may not make use of the registered research materials forpurposes other than the purposes specified in the preceding paragraph.

VIII. Copyright and Submission Agreement1.

If the Submitter alone holds the copyright of the research material, then theSubmitter shall permit the Institute Library to use it without charge in the way
specified in Article VII, paragraph (1).

2.

If copyright is owned by more than one person, then the Submitter shall obtain theagreement of other copyright holders about giving the Institute Library thepermission to use the research material without charge in the way specified in
Article VII, paragraph (1).

3.

If the copyright is owned by someone other than the Submitter, then the Submittermust obtain the agreement of the copyright holder about giving the InstituteLibrary the permission to use the research material without charge in the way
specified in Article VII, paragraph (1). However, it is not necessary when thecopyright holder permitted it in their copyright policy in advance.

4.

The copyright of research material shall remain with the copyright holder, not betransferred to the Library when it is deposited to the Repository

IX.

End-User Agreement

1.

The Repository User shall comply with the following agreement.
(i)

If the research material that the Repository User wants to use has been
published before being deposited in the Repository and the publisher
stipulates the conditions of use for the research material, the Repository
User shall follow their conditions of use.

(ii) If the research material that the Repository User wants to use is notapplied to the preceding item, the Repository User shall comply with theCopyright Act (Act No. 48 of May 6, 1970) that stipulate the conditions
including but not limited to, the reproduction for personal purposes orcitation indicating the source.
2.

In the case of using the research material beyond the conditions specified in thepreceding paragraph, the Repository User requires permission from the copyrightholders.

X.

Removing a Research Material
The Institute Library may remove a research material from the Repository in thefollowing case:(i)

In the case that Submitter requests the Institute Library to remove theresearch material, and it is accepted by the Director of the InstituteLibrary.

(ii) In the case that the Director of the Institute Library decides to remove theresearch for the reasons of offending public order and morals, including
but not limited to, plagiarism or highly-inappropriate material.

XI.

Responsibility of the Submitter
The Submitter shall be responsible for the content of submitted materials.

XII. Other Matters
Any matter not stipulated herein shall be settled each time upon consultation
between the Submitter and the Institute Library.

Approved by Steering Committee of Institute Library:May. 29, 2007
Revised: Jun. 11, 2008
Revised: Oct. 29, 2009This guideline is a translation of the Japanese guideline. If there is any discrepancy in interpretation,
the Japanese version shall supersede the English version.