20101103 Board Meeting Agenda/Minutes

OpenStreetMap Foundation

Board Meeting

3rd November 2010

19:00 CET

Dial-in meeting

AGENDA & MINUTES

Participants
Present: Steve, Emilie, Oliver, Mikel, Henk, Simone.
Apologies: Ivan.

Approval of Previous Minutes
Minutes of 29th Oct (http://docs.google.com/a/osmfoundation.org/Doc?docid=0AZnzBw4-juPZGdtdHBtM3ZfMGNzZDkzZmRt&hl=en)
Proposed: Emilie, Seconded: Simone.
Minutes accepted.

Matter Arising● Maposmatic found a new, but temporary hosting platform by the Free Software Foundation,
discussion for a long term plan within strategic Working Group.
● Banking account handover: still to hand over.

Tasks taken
These are from May 27th or before. June 10th meeting items were restricted to SOTM and the AGM.
Emilie● Andy - European UnionTrademark. Laudit Solicitors payment (Pending) - handover to emilie(pending as well)● Andy - GSoC mentors travel - Liaise with Ian to get invoice prepared. (invoice to be sent
this week) - done >> Emilie is going to check with Andy on the status● Andy- Companies House system - Get login privileges for Mike (ongoing) - Needs to be set
up for someone (ie another director). Suggest I run through with Emilie when I do thehandover.
● Mike - Companies House - Confirm whether we should lodge this Resolution (pending). assign● Andy - Begin registration process for additional trademark as per Frederik Ramm's email.
(pending, will liaise with Grant Slater)● EEmilie suggesting to hire an accountant to hold foundation assets (bank account access,domain details, passwords, etc). >>> Emilie has discussed this with Andy and they willcome with a proposal (jointly made with Andy)
Steve● osmf website working group? - UX group● DWG○ Do a write up on Geodata on what the OTRS ticket system-based procedure is, after
the clean-up has finished.

● OSMF logoSimone● Mike to organise a limited use osmf-announce mailing list. (ongoing) - handover to simone
if necessary.
● Regularly ask Mike about membership numbers.
● Mike - Membership - Ask folks who have unsubscribed from osmf-talk why they did andreport back to board (pending) - assign (simone).
Mikel● GPSToGo - Reboot this program with Emilie.
● Andy - Initiate the holding of a first Articles WG meeting (pending).
● Andy - Seek professional advice on how do avoid being a de facto employer if we are therecipient of third party funds for humanitarian projects? (pending)else please or if HOT
integration does not happen then it's not an issue.
Oliver● Mike/Andy - talk to a lawyer re definition of members and also on the protection and use ofour data. General data use and protection viz a vis UK DPA (Data Protection Agency)(pending lawyer contact) (Steve recommended looking at ODesk.com as a possible source forprofessional services.)● Mike - Seek professional advice on OSMF's liabilities and how address them if we are therecipient of third party funds for humanitarian projects. (pending)

Review of previous action items● Spending policy - forward to the Strategic Working Group >> No progress - Pending● Email decision making - simone and emilie to come up with a proposal for formally
discussing smaller matters between board meetings in order to speed up the process at theboard meeting itself. >> No progress - Pending >>> dropped with our weekly meetings.
● Directors and Officers liability insurance - oliver to investigate the matter >> Oliver
requested info, waiting for incoming proposals of insurance companies.
● Mike/License WG - template reply letter is now available for companies asking permission
to use OSM data or OSMF services. http://docs.google.com/View?id=dd9g3qjp_9ddvp98g6.
LWG should put this on the Foundation wiki and then liase with Data WG as to effective
handling of future enquiries. (ongoing) - assign to Henk

AOB (Any Other Business)● Google Colombia - Steve has had contact with Google about possible import of OSM-data.
The Google contactperson has unofficially agreed (parts of) the Columbia data has being
imported of OSM. Data has been provided by a local dataprovider. They working on removing
the data.
● Nike GridThe second game (currently held in London) does attribute us as being thedatasupplier.
● Additional tile-layers on osm.org. Leave with Strategic Working group. It's a decision about
what maps we want to show on our www.openstreetmap.org website.

Date of next Meeting
Wednesday November 10th at 1900CET.

Meeting End
Meeting ended at 19:59 CET (18:59 GMT)

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