OpenStreetMap Foundation
12th January 2011

AGENDA & MINUTES
Participants
Present: Steve, Mikel, Oliver, Ivan, Henk
Apologies: Emilie
Previous meeting minutes (11th-12th December face-to-face Pisa)
Proposed: Mikel
Seconded: Henk
Accepted.

Agenda and Minutes

Tasks taken
Emilie● Mike - Companies House - Confirm whether we should lodge thisResolution (pending). - Waiting for Mike's answer.
● Emilie suggesting to hire an accountant to hold foundation assets (bankaccount access, domain details, passwords, etc). - still pending.
● Laudit Solicitors payment. - waiting for bank receipt.
● Inform Barclays about direct debit for insurance
The board expects an update on the progress of transfer of banking
accounts to the new treasurer.

Steve● osmf website working group? - UX group - pending until early january● DWG○ Do a write up on Geodata on what the OTRS ticket system-based
procedure is, after the clean-up has finished. - forwarded to theLWG● OSMF logo - Simone will provide the list of members, then Steve will
set up a voting system in early January.
Pending, nothing to reportSimone● Organise a limited use osmf-announce mailing list. (ongoing)● Review with Mike the current structure of the OSMF mailing lists, andhow to review unsubscriptions.
Not present. PendingMikel● Initiate the holding of a first Articles WG meeting (pending).
● Seek professional advice on how do avoid being a de facto employer if
we are the recipient of third party funds for humanitarian projects?
(pending) else please or if HOT integration does not happen then it's
not an issue.
Pending.
Oliver● Talk to a lawyer re definition of members and also on the protection
and use of our data. General data use and protection viz a vis UK DPA(Data Protection Agency) (pending lawyer contact) (Steverecommended looking at ODesk.com as a possible source forprofessional services.) - Mike to finish first part and then hand over toOliver. Mike got a quote for defining members statuses.
Mike is following up. Oliver keeps track on progress.
Iván● Reboot registration process for additional trademark as per Frederik

Ramm's email, ask Grant Slater. - "European Union" Trademark. Getting in touch with Grant and Frederick

Get an overview of existing trademarks we have (still pending and finalizeand rejected). And get a list of trademarks we may want to pursue.

Working Groups
Strategic- Discussed the budgeting process. Aiming to have guidance distributed toother Working Groups within 2 weeks.
- GPS to go. Someone interested in picking this up.
Communication- Publication of MQ donation is coordinated by Hurricane. We will use ageneral e-mailadress for press-contacts.
SotM- Call of Papers and Call of Logo's has been opened- Potential issue with the venue. They cannot guarantee the venue for us at
this moment. Looking for alternative locations.
- Already one major sponsor interested
Local Chapters- One kick-off meeting. Next meeting this week.
Data- Nothing to report. Next meeting in an hour.
Technical- We ask the TWG to come up with a budget proposal for hardware andother technical issues. Hack-sessions could be a good way to get otherpeople involved.
Steve is going to suggest to hold meetings on IRC.

AOB
- Oliver is going to check what time is best to hold our next meetings. SinceEmilie has a problem with the current time

Academic relationships
We supported a research project of Katleen Janssen of the Leuven
University called "The citizen as contributor of location information inFlanders"Meeting End
Meeting ended at 19:03 GMT

Date of next Meeting

Wednesday January 19th at 1800GMT (dial in).
OSMF corporate office is:
132 Maney Hill Road
Sutton Coldfield
B72 1JU
United Kingdom