Dear Organisers,
Organising a mountain bike event is a major undertaking but one that is extremely rewarding and satisfying.
Cross-country Olympic, cross-country marathon and downhill, each mountain bike format is unique, with its
own specific requirements. From course design, venue management and technical requirements through tobudgeting, communication and promotion, this guide will help you ensure that your event runs as smoothly
as possible. Whether you are organising a Class 1, 2, 3 or HC event, this important reference tool will guide
you through all aspects of staging a successful mountain bike race.
As organiser, you are not only catering to the athletes, but also to the fans, officials, sponsors and media. All
are an important part of your event and need to be taken into consideration during your preparations.
In the months leading up to your event, you will need a solid team in place, with all members having a clear
idea of their respective missions and responsibilities. This handbook includes a section dedicated to Human
Resources which clearly details the tasks to be accomplished by each person on your team.
As President of the UCI, I greatly appreciate your support, and thank you for organising a mountain bikeevent. I hope that this Organisation Guide will facilitate your work and ensure your event is a resounding
success.

David Lappartient
UCI President

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Contents
1 BACKGROUND INFORMATION .................................................................................................................. 32

1.1

Historical background ........................................................................................................................ 3

1.2

Rules .................................................................................................................................................. 3

1.3

Project Management ......................................................................................................................... 4

HUMAN RESOURCES.................................................................................................................................. 5
2.1
Staff organising the event ................................................................................................................. 5
2.2

2.2.1

Commissaire appointed by the UCI ........................................................................................... 7

2.2.2

Commissaires appointed by the National Federation ............................................................... 8

2.3
3
4

5

4.2

Cross-country Olympic (XCO) .......................................................................................................... 14

4.3

Cross-country marathon (XCM) ....................................................................................................... 24

4.4

Downhill (DHI) ................................................................................................................................. 25

MARKETING ............................................................................................................................................. 33
5.1
Sponsorship strategy ....................................................................................................................... 33

Zones required................................................................................................................................. 37

ACCREDITATIONS ..................................................................................................................................... 38
REGISTRATION ON THE UCI INTERNATIONAL CALENDAR AND RANKING ............................................... 39
8.1
Registration in the UCI international calendar ................................................................................ 39
8.2

9Communication ............................................................................................................................... 34

ORGANISATIONAL ASPECTS..................................................................................................................... 35
6.1
Equipment required ........................................................................................................................ 35
6.2

7
8

Volunteers ......................................................................................................................................... 8

DESIGN AND DEVELOPMENT OF THE VENUES .......................................................................................... 9
EVENTS..................................................................................................................................................... 11
4.1
Arrangements which apply to all the events ................................................................................... 11

5.2
6Commissaires Panel ........................................................................................................................... 7

Ranking ............................................................................................................................................ 40

FINANCIAL ASPECTS ................................................................................................................................. 41
9.1
Typical budget ................................................................................................................................. 41
9.2

UCI international calendar fees ....................................................................................................... 41

9.3

UCI Financial Obligations ................................................................................................................. 42

10 ENVIRONMENTAL CONSIDERATIONS ...................................................................................................... 42
11 ANTI-DOPING CONTROL .......................................................................................................................... 43

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1

BACKGROUND INFORMATION

1.1 Historical background
The mountain bike was born in the United States, north of San Francisco, in a region dominated by Mount
Tamalpais. Its birth must be attributed to a number of American adventurers who were engineering D.I.Y.
enthusiasts. For them, it was a question of getting off the beaten track and the minor roads, which was where
cycle racing usually took place, in order to head off towards the big open spaces. From the beginning of the
1970’s, members of the «Tamalpais Cycling Club» decided to hurtle down the winding and sloping forest
paths of Marin County together to Mount Tamalpais, in search of a challenge and big thrills. The bikes of thattime, which only had a single gear, were called «balloners». These crude machines weighing some 25 kilos
were pushed up to the summit simply for the pleasure of the downhill ride.
It was in 1974 that the first model fitted with five-speed derailleur gears, gear change by hand, a triple chain
wheel, motorcycle brake levers and a quick release saddle system appeared. It was called a «mountain bike».
Of all these D.I.Y. enthusiasts, Gary Fisher, Joe Breeze and Tom Ritchey were the best. But Gary Fisher, who
was a reputable road cyclist, brought a spirit of inventive competition in addition to his technical knowledge.
He was the first to see a sporting and business future for this type of bike. Development may seem to havebeen slow during the following four or five years, but even so it was a constant race to find equipment, ideas
and funding. Manufacturers did show some interest at the time because mountain bike was developing inleaps and bounds. In 1979, mass production started: this marked the beginning of the discipline’s history.

1.2 Rules
UCI Rules
The UCI Constitution and Regulations are applicable to all the countries affiliated to the UCI for international
competitions and they serve as a basis for the National Federations for drawing up their own technical rulesin the various cycling disciplines: mountain bike, road, track, cyclo-cross, BMX, trial, indoor cycling andparacycling.
The up-to-date version of the international rules is available on the UCI’s website.
The UCI also publishes circulars when necessary, clarifying certain special points which have been changed
and have to be applied very quickly.
Part 4 of the UCI Constitution and Regulations are the reference chapter for mountain bike racing. However,certain points relating to the general organisation of cycling and concerning mountain bike racing can befound in Part 1.
National Federation rules
The National Federation operates on the basis of its articles of association and internal rules, which specify
that, in accordance with its delegation of power, it lays down the administrative and technical regulations ofcycling, at national level, in the various cycling disciplines and with due respect for the international rules. It
is important to recall that the articles of association of the UCI mention, amongst other things, mention that«the (National) Federations undertake (…) to comply with the articles of association and the Constitution andRegulations of the UCI (…) and that the UCI Constitution and Regulations must be included within thecorresponding rules of the National Federations. The articles of association and rules of the National
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Federations cannot go against those of the UCI. In the event of any difference, only the articles of associationand the rules of the UCI shall apply.»
Just as with the international rules, the purpose of these rules is to guarantee the legality of the sport and tosafeguard the health and safety of the competitors.
Special rules for events
Special rules must always mention that they are subject to the rules of the UCI and of the NF and they cannot
contravene either the UCI Constitution and Regulations or the NF rules.
These special rules for events are defined by the organiser to clarify all the specific procedures for his race.
Examples: participation, commitments, meeting schedules, fees, procedures for the different classifications,
protocol, etc.

1.3 Project Management
An event, whatever it is, must, therefore, be structured. It supports strategy of action which must bring a
specific methodology into play.
The organisation of a sporting event can be described as a project, i.e. an objective which is to be achievedby the participants, in a specific context, within a given period, with definite resources, requiring the use ofa proper approach and the right tools.
An overall approach for the project is a specific approach which allows methodological structuring and a
gradual response to a future reality. It can be considered that there are three main stages involved to do this.
DECISION-MAKING STAGE
•
•
•
•
•
•

Initial idea for the sports project«Market research»
Conceptualization, definition of the objectives
Feasibility study: financial, structural, etc.
Marketing strategy
Drafting of the specifications

OPERATING STAGE
•
•
•
•
•

Steering of the project: distribution of tasks, creation of working committees, etc.
Implementation and coordination
Contingency management
Managing the partners (public relations)Managing the conduct of the event

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•
•
•
•

2

ASSESSMENT STAGE
Balance sheet: sport, financial, human, media
Assessment of the economic effects, reputation, image of the event
Future prospects
Report

HUMAN RESOURCES

The organiser is responsible for the proper conduct of the operations with regard to the competitors,
sponsors and spectators. Apart from his own credibility, the credibility of his Federation and of the UCI
depends on the success of an event, which will be judged by the public, riders and journalists. The proper
conduct of the operations depends on the care taken in planning and preparing for the event. The following
list constitutes a possible organisation chart. There is no ideal structure. Each organiser must establish his
own organisation chart by possibly drawing inspiration from the list below.

2.1 Staff organising the event
Events manager
He has a management role and must motivate, involve and make his team aware of its responsibilities. He
supervises operations before and after the event and reports on any decisions connected with the overall
organisation of the event. His brief, which is not exhaustive, covers the following aspects: course, competition
programme, promotion, public relations, award ceremonies, police, coordination with the UCI / hostFederation, etc. Collaboration with the UCI / host Federation, on a permanent basis, is essential for theproper conduct of the event.
Technical manager
He supervises the technical operations. His brief, which is not exhaustive, covers the following aspects:
course, marking-out, map-making, security, design and development on the site. He takes the necessary
steps to ensure that the training sessions and races are safe and to provide the arrangements and facilities
required. He coordinates the organisation of the event and has colleagues around him who are suitably
qualified to carry out different tasks.
Registration CoordinatorHe supervises registration. He records the payment of the registration fees and classifies each registration.
He also supervises all the registration operations on site, including the distribution of the handlebar number
plates and the race numbers. He collects the exemptions, waivers and other forms signed by the participants.
He sees to it that the riders receive the proper race numbers. He works closely with the General Secretary
and the General Secretary of the Commissaires Panel if there is one. He can be asked to train and supervise
the voluntary workers.
Marshals CoordinatorHe supervises organising the security presence (staffing, positioning on the circuit, written instructions,equipment: flags, whistles, uniforms, etc.). He particularly sees to the safety of the riders and spectators. In
collaboration with the Technical Manager, he decides the route taken by the access roads to the spectatorzones. He provides refreshments for lunch. His brief, which is not exhaustive, covers the following aspects:
keeping spectators off the course, checking that the riders follow the right course and complete it in full inUnion Cycliste Internationale
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along the course.
Feed / Technical Assistance Zone Coordinator
He ensures that the zone is set up and signposted in accordance with the directives of the Technical Manager.
Making sure the feed zones are clearly marked as to where they begin and where they end and clean-up ofarea after the event is overWorks Coordinator
His brief, which is not exhaustive, covers the following aspects: setting up the start area and finishing zone,
the podium, the zone reserved for awards ceremonies, the grandstands, the framework for banners and tent
facilities. Knowledge of electrical requirements for the start area/finishing zone, the public-address system,
the technical area, the VIP area. The works sets up all the structures and removes them under the
responsibility of the coordinator.
Awards Ceremony CoordinatorHe supervises the conduct of the operations, programme planning, organising ceremonies according toprotocol or other related proceedings. He must work closely with the announcer. His brief, which is not
exhaustive, covers the following aspects: preparation of the area set aside for the awards ceremony,
preparation of the bouquets, cups and/or medals, jerseys.
Accommodation CoordinatorHe supervises this aspect of the event for the staff of the UCI, the host Federation, sponsors, representativesof the timing company if there are any, etc. He endeavours to negotiate a discount on accommodation forthe competitors and teams, taking advantage of the large number of participants. He can also help teams tolook for and/or make hotel or lodgings reservations by providing a list of establishments located in the vicinityof the competition.
Medical CoordinatorHe supervises the medical operations and submits a detailed study beforehand: the number of staff provided,
logistics for the transport and evacuation of the injured, indication on the course map of the number of staff
available and their position on the course. He coordinates a team of medical assistants during the training
sessions and the races. After the race, he sends a report to the Commissaires Panel regarding all the cases
treated.
Results Coordinator
Where necessary (Commissaires Panel, press, announcer, spectators, etc.) he reproduces and distributes thestart lists then the results, and other communiqués efficiently. He works closely with the secretary, the finish
judge and the person responsible for timing. Together with the President of the Commissaires Panel, he is
responsible for seeing that the results of the event are sent off.
Official of the timing company
He supervises the timing, ranking of the riders, registration and data collection. The company must quickly
draw up the start lists, results and rankings, if necessary and it works closely with the Commissaires and theOrganising Committee.
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Media Coordinator
He is present in the press room at all times and has a good knowledge of the MTB event and of the equipment
made available (telephones, Internet, faxes, photocopier, etc.). He supervises this aspect before, during andafter the event. He sends press releases. He must ensure that media participation is as extensive as possible.
He satisfies the needs of the media and sees to it that the necessary resources are provided: start lists, results,
information about the sponsors, press kits, food and beverages, etc.
Hospitality Coordinator (VIP area)
He supervises the organisation of the VIP area and satisfies the needs of the guests. It is important that thisperson has a good knowledge of the sport and also an ability to communicate well and that he likes public
relations.
Announcer
The organiser must supply one or several qualified announcers. In their own personal way they provide
information about the race and bring it to life for the riders, spectators, sponsors and the media. They
broadcast the announcements of the sponsors and provide a positive image of the mountain bike discipline,
the organiser, the host Federation and the UCI. They are also responsible for providing the commentary forthe awards ceremonies.
Security coordinatorHe plans the security operations and works closely with the events manager. Plan a shift for the security
manpower at important locations: Entrance to the venue (check for accreditation and who is allowed where),at the Start and Finish area, podium area.
However, in your organisation chart, do not forget the people working slightly more «behind the scenes»
such as the General Secretary who will be responsible for the whole of the administrative sector, legal
obligations, relations with the different service providers, etc. Also, do not forget the Accountant, who will
manage the forward and current planning of revenue and expenditure as well as any tax obligations.

2.2 Commissaires Panel
2.2.1 Commissaire appointed by the UCI
President of the Commissaires’ Panel (PCP)As «Referee» of your event, he draws up a report for the attention of the UCI
Coordinator. He has the status of International Commissaire and supervises
the whole event: procedures relating to the start, all theofficials/Commissaires and the results service. He sees to it that theregulations are applied and respected in all circumstances and works with theRace Manager. He studies any possible sanctions with the competent officials
and makes a note of any complaints aired by the riders. Contact between thetwo parties (PCP – Organiser) before the event is important.
The organiser must send the following information to the PCP:
• A technical guide for the event• An event programme• A list of hotels• The dates and places of the various meetings
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The PCP must send to the organiser:• The date, time and place of arrival (station, airport, etc.)
The President of the Commissaires Panel represents the final authority of the UCI for all aspects of the sport.
He is appointed and remunerated by the UCI.

2.2.2 Commissaires appointed by the National Federation
Finish Line Commissaire
As his title indicates, he is positioned near the finish line and judges its legality as well as the finishing orderof the competitors. He is responsible for backup timing. In the event of any doubt, it is his timing which isdeclared official.
Start Line Commissaire
He checks that the riders are present at the start, that their race numbers are correct and that they are
wearing regulation clothing. He starts the race in accordance with the procedure in force. He is also
responsible for one of the technical assistance / refreshments zones.
Assistant Commissaires
Each Assistant Commissaire occupies a strategic point of the course in order to see that the regulations areapplied. They assist the President of the Commissaires Panel and advise him of any accidents and offences.
At the least, they have the status of National Commissaire. Their duties are specified by the President of theCommissaires Panel.
Secretary of the Commissaires panel
He is responsible for registrations and checking licences. He distributes the necessary lists to the otherCommissaires, to the announcer, press room, etc. and ensures that they are displayed. He sends the start list
to the timing company.

2.3 Volunteers
The volunteers are entrusted with a large number of tasks. Provide a sufficient number of people and give
each one a specific task in order to avoid any problems on the day the event takes place. It is important torecruit sufficiently early in a number of different ways: Internet, written requests to members of clubs in theregion, etc.
Volunteers workers can be motivated in the following ways, by:• Organising friendly get-togethers before and after the event (charged to the budget right from thestart of initial planning).
• Distributing an out-of-season information bulletin;• Distributing a bag containing various «goodies» and/or products often given by the sponsors or tradeteams (caps, key rings, pens, etc.).
• Providing a tee shirt or uniform to staff in order to facilitate identification.
Be careful! Volunteers, by definition, are not paid. Make sure, therefore, that you make them feel importantby paying them special attention so that they do their job conscientiously and stay throughout the event.

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3

DESIGN AND DEVELOPMENT OF THE VENUES

The design must allow the movement of riders, staff of the teams and spectators to be regulated in aharmonious way and allow the start area/finishing zone to be set up and the banners and other promotional
material to be distributed. Plans showing access to the site via diversions must be provided. They show how
the spectator zones can be accessed without obstructing the race. These proposed alternative routes must
be clearly marked long their whole length.

An infrastructure which is both reliable and suitable is essential for the proper conduct of the competitions.
Successful organisation certainly depends on the amenities set up and their planned operation.
Visual identification
Visual identification of the facilities by the riders, teams, media and the generalpublic must be put in place. For each site it is, therefore, necessary to ensure that:
1. the places are carefully chosen;
2. they are easily located and identified;
3. they are listed on the site plans;This means of identification must be in the language of the country hosting theevent but also in English or French.

Changing-rooms and showers
In order to offer additional comfort for the riders, particularly in cold weather, it is strongly recommended
that changing-rooms and showers should be nearby.
Bike wash area.
4.1.046
The organiser must provide a bike washing area.
It is ideal to set it up on asphalt. Wooden pallets make a good floor
if the area becomes too muddy due to rain or high usage of thewater jets. The bike wash must be available free to all.

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Public-address system
The public-address system is sufficiently powerful to keep the spectators, who are in the start area andfinishing zone, informed.
Catering
Establish a suitable catering system which allows hot and cold meals to be served.
Car parks
The car park used by the teams must be guarded, separate and quite big in order to accommodate thedifferent types of vehicles used by the teams. The car park for the officials, media and VIPs must be as close
as possible to the start area/finishing zone, the registration room and the press room.
If the car park for the general public is a long way from the venue, a shuttle system must be provided tofacilitate the movement of spectators.
Registration and accreditation officeThis must be spacious and well organised to allow people to move freely and quickly (if possible avoid using
tents). Provide the appropriate resources: heating, lighting, power supply point for the sector, Internet
access, fax, photocopier, etc.
Organisers’ office and press room
The ideal solution is to provide two rooms in a building near the registration office. Tables and chairs should
be provided in sufficient numbers as well as Internet access, telephone, fax, photocopier, etc.
Commissaires’ room
This must be situated not far from the registration office. Provide a secure room in order to allow thecommissaires to leave their belongings during events and also provide tables and chairs in sufficientquantities. Consider the possibility that the commissaires may need to plug in a computer, printer orsomething else. It is, therefore, essential that the room is fitted with a sector power connection and Internet
access.
Toilets
Provide toilets for use by the riders, staff and spectators on the basis of one unit per 600 users. The toilets
must flush. They must be checked and cleaned on a regular basis. It is worthwhile placing toilets near thestarting line and at places occupied by the teams.
Accommodation and Transport
Provide and pay for the accommodation of the Commissaire appointed by UCI and the representative of
CADF (when needed) as well as transport from the airport to the site as well as on site (when necessary).

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4

EVENTS

4.1 Arrangements which apply to all the events
General information
Provide backup solutions, because a course which is impassable if the weather is bad is synonymous with
failure. Do not underestimate the need to prepare alternative routes which must be passable in any weather.
Take all the necessary steps in terms of insurance. Test the equipment and the security systems before theevent.
Regulating the movement of spectators
Think carefully about the system in regards the start area/finishing zone, and at crossing points on the course.
Also ensure that the accreditation system (if there is one in place) is mastered and respected by the staff.
Course map
A map must be made for each circuit. The maps
are made available to the Commissaires Panel, theteams and the general public via the electronicbulletin board, the official programme.
Each map must provide the following information:• Course, with the distances every kilometre
and overall;• Start area/ finishing zone(s);• Technical assistance / refreshmentszone(s);• Profile of the course (maximum andminimum altitudes, distance per lap);• Best viewpoints, names of the mostinteresting sections of the course;• First-aid posts;• Access roads for the spectators;• Bridges, footbridges or fords;• Mechanical ascending aids

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Map for organising first-aid
An essential map for the organiser, first-aiders and marshals. It must show:• Course, with the distances every
kilometre and overall;• Precise location (numbered) of themarshals and of each first aid post ;• Where the red flags are for the
downhill;• Stand-by and parking area with accessroads for the ambulance-first aid
vehicles;• Evacuation route and approximate
travel time to the nearest Hospital;• «Landing area» for the helicopter;• Start area / finishing zone;• Technical assistance /refreshmentszone
Map for the media
The better the conditions offered to the media are, the greater their satisfaction. Provide a very detailed mapof the circuit showing:• The best places for filming and for taking photos;• Short cuts which can be used between different points on the circuit;• Press room
Marshals
The marshals are extremely important for an event. They are the main point of contact
between the general public and the event. They must be recognizable and must be able
to be easily identified by wearing a distinctive uniform. They are important ambassadorsfor the discipline and their dealings with the general public and the press will be
remembered by each and every person once the event has ended.
Their specific responsibilities, which change according to the type of event, consist of:• Ensuring that the spectators remain within the specified zones outside thecourse.
• Helping spectators to cross the course;• Ensuring that medical assistance is provided if necessary;• Informing the riders of accidents and/or dangers;• Carrying out necessary repairs as soon as possible (marker poles, safety tape, etc.);• Pointing out any unfair conduct, any failure to follow the route and any other serious offence (thisinformation is considered confidential and must only be discussed with the Marshals Coordinator,
the President of the Commissaires Panel or another member of the Commissaires Panel when theincident occurs or as soon as possible afterwards);• Noting down any offence committed by the riders;• Helping the media to work in the most professional and safest conditions possible.
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You must provide them with:• A list of the accreditations allowing them to access the different sectors;• A first aid map;
• A radio or walkie-talkies (if necessary);• A whistle;• Repair equipment (safety tape, spare marker poles, zip-cable ties/plastic jubilee clips, etc.);• Food and beverages for the day;
• Bin bags for cleaning their sector at the end of the day;
• Flags (red and yellow for the downhill, yellow for the cross-country);• Paper and pencils for taking notes relating to incidents.
Do not forget that they are outside for a very long time, generally in mountainous areas, where the weather
can change rapidly. Advise them to take a bag containing everything they need, including a jacket, a raincoat,sun protection, etc.
The minimum age for marshals is the age of legal majority of the country where the competition takes place
For maximum security, marshals, in collaboration with the President of the Commissaires Panel, must be
briefed on the morning of the event by the Race Manager or the chief marshal for the purpose of giving final
instructions. Remind them of how to react when faced with the different situations which may arise.
Key points for marshal placement:- Each marshal must be in eyesight of each other (for Downhill)- Extra marshals must be placed at high-risk areas- Extra marshals must be placed at areas with large volumes of spectators- Marshals must be placed in safe areas of the track, away from high-speed crash zones- Each Marshal point must be clearly marked on course with a sign displaying its number
Extra marshals should be placed at spectator crossing points.
Marshals must be properly briefed and familiar with all relevant UCI regulations. Proper marshalling is a key
element in reacting to an emergency.
Inflatable arch
Be careful! For safety reasons, inflatable arches cannot be placed above the course but only alongside it. A
new Article in the rules stipulates this specific point:
4.1.045

Inflatable arches crossing the course are prohibited, unless held up by a solid structure.

An inflatable arch will be able to be used to indicate the starting line if, and only if, the starting line is outside
the circuit.

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4.2 Cross-country Olympic (XCO)
Presentation of the discipline
Cross-country has been an Olympic discipline since 1996. It is an endurance sport where strength, an ability
to accelerate quickly and technique are put to the test. Competitions last approximately 1h30 hours.

Definition
The circuit for a format cross-country Olympic event shall be between 4km and 6km in length.
The course must follow article 4.2.001 (below chart) for the minimum and maximum time and distance.
The course must be marked every kilometre by a sign indicating the distance remaining to the finish line.
4.2.001

The duration and lap length of cross-country Olympic event in the different race classificationsin the table below must lie within the following ranges or as close as possible to the race
length (in hours and minutes).

Men Juniors
Women
Juniors
Men Under
23
Women
Under 23
Men Elite
Women
Elite

World Championships
World Cups
Continental Championships
Hors ClassClass 1
Race time
Lap length
1:00 – 1:15

Race time
1:00 – 1:15

1:00 – 1:15

1:00 – 1:15

1:00 – 1:15

1:15 – 1:30

N/A*

N/A*

Class 2

4km – 6km

Lap length

Class 3

Race time
1:00 – 1:15

4km – 10km

1:15 – 1:30

N/A*

1:20 – 1:40

1:30 – 2:00

1:20 – 1:40

1:30 – 2:00

N/A*

Lap lengthNo
restriction
and any
race format

No
restriction* under 23 compete with elite

The UCI will appoint yearly a certain number of UCI junior series XCO events.
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XCO Circuit parameters
The criteria for a good circuit are varied such as road sections, forest tracks, fields, and earth or gravel paths,
and include significant amounts of climbing and descending. Naturally, the circuit must represent a challenge
for the best riders, but it must also present a level of difficulty which is achievable when on a bike and mustmeet safety and visibility requirements as far as the media and spectators are concerned.

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The whole circuit must be feasible when on a bike, whatever the natural conditions and weather conditions
may be. Parallel sections must be provided on sections of the course likely to deteriorate easily. It is essential
to take the risks of bad weather into account and to see to it that any changes required are anticipated fromthe start.
When designing a course consider the requirements of spectators and when applicable television, as well as
the riders. Creating a course in a small area allows spectators to see the riders multiple times per lap, andcan be a big advantage for television coverage and production if applicable. A smaller area creates a nicer
event atmosphere and is easier for you to manage.

The course also needs to keep spectator accessibility in mind. Alternative routes for spectators should bedesigned which give access to viewing areas. These routes should be clearly marked using directional signs
Design your course so that no riding or walking on the course is required to access spectator points.
If there are natural obstacles or interesting sections on the course be sure to provide easy access for the
spectators to maximize the effect of such sections.
Course parameters
Do not include man-made obstacles simply to entertain the spectators. If certain natural obstacles orinteresting sections are near the start area/finishing zone, they must be highlighted and indicated.
Before the UCI carries out its inspection, the positions allocated to the marshals mustbe numbered. This makes it much easier to indicate the sections where work may
take place and above all, help the person carrying out the inspection to assess how
the marshals are distributed along the course.
Steep and/or potentially dangerous downhills must be marked using safety tape. The
tape is fixed to slalom marker poles, which are made of PVC or other materials,
generally around 50 centimetres above the ground. Metal marker poles areprohibited.

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At appropriate places along the circuit (for example, on walls, tree stumps ortree trunks), take measures to protect the riders by using several mattressesor ad safety padding. The safety padding should be fixed in such a way thatit does not give way on impact.

Every time the situation dictates (for example, at the edge of a precipice, atight bend at the foot of a downhill), safety netting must be put in place. Any
sharp-edged wire netting is banned. It is possible to use a fine structure butwith a hole size measuring a maximum of 5 cm x 5 cm.

Bridges and ramps made of wood must be covered with a skid resistantmaterial (abrasive paper, carpet, etc.).

Where possible, roots, stumps, protruding rocks, etc. should be sprayed withfluorescent biodegradable paint to give increased rider reference at speed.
Large roots in damp single track sections may have notches cut in them which
will not affect the tree they belong to, but will stop the tyres of the bikeslipping along the root.

Wooden steps: If absolutely necessary ensure they are well covered with
anti-slip or have notches cut into them, which will stop the tyres of the bikeslipping along the wood.

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The course must be clearly marked out using safety tape, etc. In a situation considered potentially dangerous,a system of signs must be used.
This system is described in Article 4.2.025 of the UCI rules.

A map (A4 or A3 format) showing the different circuits and zones of the course must be given to the riders,
teams, journalists and spectators.
An enlarged copy on a visible board near the registration office is a plus. Show the system of arrows used assigns in order to avoid any confusion with a system which already exists.
A motorbike must be used to clear the course and to warn the marshals and spectators of the imminent
arrival of the riders (it must remain a good distance from the first rider so as not to hamper his progress). It
must indicate the number of laps remaining by displaying this information on the front of the vehicle.
A motorbike can also be used to close the course by remaining at a reasonable distance, i.e. approximately
100 metres behind the last rider, so as not to hamper him.

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Call up area
Provide call up boxes near the starting line. These areas (grouping the riders in race number order) areprovided to facilitate the call up. The size of the areas must be adapted to the space available and the numberof participants; ideally, they should hold 20 to 40 riders for each box.

80% zone in XCO races
An 80% exit location will be decided on-site during the course inspection
by the TD in conjunction with the PCP. At this location, a short corridor
will need to be implemented to allow the riders to leave the course inorder and have their transponders removed. This can be created witheither barriers (6-8) or posts/tape.

“80% Exit” signage should be prepared and be available for
implementation once the exact location has been agreed.

Start / Finish area
The start banners or arches must be placed immediately above the starting and finish lines at least 2.5 metresabove the ground and all the way across the entire width of the track.
The starting line must be at least 6 metres wide over a minimum distance of 100 metres after the line. It mustbe laid out in a flat sector or on an upward slope.
The start must be on a flat or uphill section of the course. The first section after the starting line must be
obstacle free to allow the bunch to gradually spread out.
Barriers made of a hard material are required on both sides of the course approximately 100 metres before
and 50 metres after the finish line. The finishing zone must be at least 4 metres wide over a minimum distanceof 50 metres before the line and 20 metres after it. It should be laid out in a flat sector or on an upward slope.
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Feed / technical assistance zone
Provide a zone which is between 75 and 200 metres long, in a flat sector or on an upward slope, where speed
is sufficiently low and in a place which is wide enough to allow riders who are not taking refreshments or
those who have already done so to be able to pass by without incident. Technical assistance andrefreshments are always taken on the right-hand side. Two zones or a double zone are judiciously set up on
the course (ideally, one should be close to the starting line). The zones must be clearly identified.
At least ‘two for XCO, and three for XCM zones’ must be judiciously set up on the course.

Here are the rules relating to technical assistance:
4.2.035

Feeding is permitted only in the zones designated for that purpose, which are also usedas technical assistance zones. The zone is called feed/technical assistance zone.

4.2.041

Physical contact between feeders/mechanics and riders is permitted only in feed/technicalassistance zones.
Water bottles and food must be passed up to the rider by hand by the feeder or the mechanic.
The feeder or mechanic is not permitted to run alongside his rider.

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4.2.044

No rider may turn back on the course to reach a feed/technical assistance zone. Any rider
doing so is disqualified. Only within the feed/technical assistance zone itself, a rider may turnback without obstructing other competitors.

4.2.045

Technical assistance during a race is permitted subject to the conditions below.

4.2.046

Authorised technical assistance during a race consists of repairs to or the replacement of any
part of the bicycle other than the frame. Bike changes are not permitted and the rider mustcross the finish line with the same handlebar number plate that he had at the start.

4.2.047

Technical assistance can only be given in the feed/technical assistance zones.

4.2.048

Spare equipment and tools for repairs must be kept in these zones. Repairs and equipmentchanges can be carried out by the rider himself or with the help of a team-mate, teammechanic or neutral technical assistance.

4.2.049

In addition to technical assistance in feed zones, technical assistance is permitted outsidethese zones only between riders who are members of the same UCI elite MTB team, UCI MTB
team or of the same national team.
Riders may carry tools and spare parts provided that these do not involve any danger to therider himself or the other competitors.

Safety and first aid
The establishment of first aid services must allow assistance to be given to riders and spectators as quickly
as possible, over the whole circuit. Take the necessary steps when allocating marshal positions.
Provide each marshal with the map for organising first aid so that he can pinpoint its location in the event ofan accident.
The radio communication system must cover the whole course with no «dead areas» uninterrupted
coverage. The marshals and the first aid service must all be in close contact with each other by radio and withthe organisers and the Commissaires.
4.2.057

The organiser must take the measures required to facilitate the rapid evacuation of injured
persons from any point of the course. All-terrain vehicles (motorcycles, quads, etc.) andexperienced drivers must be available to reach difficult areas quickly.
Potential hazard areas must be clearly identified and must be accessible by ambulance (fourwheel drive if necessary).

Marshals working on potentially risky stretches of the circuit must have a yellow flag which must be waved,
if there is a spill to warn the other riders. Ideally, in these sectors, marshals should stand in direct view of
their nearest colleagues. They signal the arrival of the next rider or riders with a short, shrill whistle.

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Below is an example of a map giving the necessary information regarding the first aid:

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4.3 Cross-country marathon (XCM)
Presentation of the discipline
A Cross-country Marathon event must cover a minimum distance of 60 kilometres and maximum of 160km.
Only the start and finishing lines may be located at the same place.

As with a Cross-country Olympic event, the marathon course must present a level of difficulty which isachievable when on a bike and is safe. The course must present a range of terrains capable of showing off toadvantage the athletic and technical skills of the participants.
XCM Circuit parameters
Have a wide range of different conditions and avoid giving the course a configuration where the same typeof terrain occurs too often. Moreover, combine difficult sections and easier, open sections, by creating uphills
and downhills so as to vary the length and the slope angle.
The course must be lined with a sign every 10km showing the distance still to be covered. The last fivekilometres must also have a sign showing the distance.
In term of starting area, start/finish area and feed/technical zone please refer to the cross-country Olympic
section.

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4.4 Downhill (DHI)
Presentation of the discipline
An individual race which is a time trial consisting of the rider finding the fastest racing line. A very spectaculardiscipline since the race is not over until the last rider has crossed the line.

The track is sloping, the incline great and the circuit technical. It includes some small jumps but also someother more spectacular ones.
In order to win, every physical, technical and mental skill is required.
Downhill parameters
The downhill must be designed as specified by the UCI rules:
4.3.004
The course for a downhill must follow a descending route.
4.3.005

The course comprises varied terrain sections: narrow and broad tracks, woodland roads andpaths, field paths and rocky tracks. There normally is a mixture of fast and technical sections.
The emphasis of the course is to test the riders' technical skills and their physical ability.

4.3.006

The length of the course and the duration of the event are determined as follows:
Maximum
Course length
3500m
Duration of the event
5 minutes

Duration of the
event

World Championships
World CupContinental Championships
Class 1Minimum
Maximum

Minimum

Maximum

2 minutes

1 minute

5 minutes

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5 minutes

Class 2

Class 3

No restriction

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Do you require help to design or construct your downhill track? Your National Federation can point you in
the direction of people who are competent in this field (technical delegate, former downhill racer, etc.).
The UCI can also put you in touch with qualified persons (contact the UCI Mountain Bike Coordinator).
The whole circuit must be feasible when on a bike, whatever the natural conditions and weather conditions
may be. It is essential to take the risks of bad weather into account in the design stage and to see to it thatany changes required are anticipated from the start. Plan backup solutions should the rain make some tracks
unusable. The technical delegate must have sufficient room for manoeuvre to make any changes dictated by
the need for safety, if the weather conditions so demand. The circuit must allow overtaking on most of thecourse.
The riders must be in a position to constantly maintain a considerable speed. The final average speed for anelite event must be at least 40 km/h.
Make sure that the spectator zones are easily accessible.
Put appropriate signposting in place in accordance with the UCI rules.
Start area
Staging area must have the following: big enough space forthe riders to warm up - portable toilets - information board
for the start list - tables and chairs for transponder pick up(if necessary).

The start area must be covered in order to protect theStart Commissaire, Timing staff and the riders while theywait. The start area will have to be at least 2 metres wide

Finish zone
The finishing zone must be at least 6 metres wide. A
braking zone must be provided which is obstacle free andlaid out on a flat sector.
The finish banners or arches must be placed immediately
above the finish line at least 2.5 metres above the groundand must cover the entire width of the track.
Barriers made of a hard material are required on both sides
in the area around the line (before and after).
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A «Hot Seat» must be placed in the finish zone. The rider holding the best time must sit in this place andawait the arrival of the other riders until another rider beats his time. Show some originality when making
the Hot Seat! Drinks should be provided to the riders finishing the race as well as on the hot seat.
Finish bowl
The finish area must be at least wide. A braking zone of minimum 40m free of all obstacles is required after
the finish line. Sufficient barriers must be put in place before and after the finish line. The finish line must be
at least 8 meters wide.

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Safety and first aid
The entire downhill course must be marked by tapes fixed 50cm
from the ground on PVC or wood stakes. Metal stakes must not
be used.
4.3.008
The use of straw bales to mark off the course is
not permitted.

Marking poles must be angled towards the outside of thecourse.
4.3.007

The entire downhill course must be marked andprotected with tape or barriers, using nonmetallic, preferably PVC, stakes (slalom stakes)
1.5 to 2 meters high.

Trees must be covered with good quality pads.

Rubber matting on all wooden bridges and jumps is also compulsory.

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In appropriate areas, catch nets which comply with ski
federations norms must be used. Therefore, it is strongly
recommended to use mesh fencing covered by a canvas plastic
sheet in dangerous / extreme sections.
At certain points of the course, it is necessary to provide
protection using straw bales, mattresses or other padding (forexample for walls, stumps or tree trunks). The protection is
attached so that it does not move out of position after an
impact.
The organiser must also spray biodegradable fluorescent paint on roots, stumps and projecting rocks to allow
riders covering the course at speed to sport the obstacles quickly and easily.
Protective netting must be installed where required (for example next to a drop or at a tight corner at thebottom of a descent). Chain-link fences must not be used. Fine netting may be used, but the mesh must notexceed 5 x 5cm.
In very fast and dangerous sections, where the rider line is close to the course boundary, B lines must be
installed as per diagram:

Articles of the UCI rules concerning the marshals:
4.3.015

Each marshal must be located in direct line of sight of the next. They signal the arrival of riders
with a short, loud blast on a whistle.

4.3.016

The marshals must be provided with flags so that the safety system below can be used.

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4.3.017

During official training every marshal must carry a yellow flag which must be waved in theevent of a crash to warn other riders who must slow down.

The radio communication system must cover the whole course with no «dead areas».
Brief the marshals to make sure events are safe and to master all the flag handling, race stoppage andevacuation scenarios.
Draw up a marshal position plan (numbered) showing where the marshals and first aid people are positioned.
This plan can be altered by the President of the Commissaires Panel when the course is inspected.
Below is an example of a plan showing the marshal positions:

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Procedure for stoppage of races
The procedure for stoppage of races is carried out in the order described below by the UCI rules:
4.3.018
Some marshals specifically appointed by the organiser and the marshal coordinator mustcarry a red flag and have a radio link on the same frequency as those of the president of thecommissaires' panel, the organising director, the medical team, the marshal coordinator and,
where present, the UCI technical delegate. They must be stationed at strategic points on thecourse such that they are in direct line of sight with their two closest colleagues earlier andlater on the course.
The red flags are used in training and racing.
Red flag marshals who see a serious accident must immediately notify the marshal
coordinator by radio, who must as soon as possible notify the president of the commissaires'
panel, the organising director, the medical team and, where present, the UCI technicaldelegate.
Red flag holders must immediately assess the situation of the crashed rider and continue
reporting by radio to the marshal coordinator.
Red flag marshals who are not directly affected by an accident must follow the relevant radiotransmissions. If they note that one of their colleagues further down the course is waving their
red flag, they must immediately do the same.
4.3.019

Riders observing a waving red flag during the race must stop immediately.
A stopped rider must continue calmly to the finish and request a re-start from the finish line
commissaire and wait for further instruction.

Training session
In accordance with the UCI Rules, training sessions must be conducted in the following way:
4.3.021
The following training sessions must be organised:• An on-foot inspection of the course must be organised before the first training
session.
• A training session, the day before competition.
• A training session on the morning of the race day.
No training is permitted whilst a race is in progress.
4.3.022Each rider must complete at least two training runs on pain of disqualification. The startcommissaire must ensure that this rule is applied.

4.3.023

Riders must start all training runs at the official start gate. Any rider starting a training run
below the start line must be disqualified from the competition.

4.3.024

Riders must display their handlebar number while training as well as their back number during
the qualifying round and the final.

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Transport/uplift, to the top of the course
The minimum passenger flow must be 100 riders an hour, including bikes.

If the transport system is shared by the riders and the spectators, the riders take priority. Make sure theoperations flow smoothly. Avoid long queues and provide a sheltered staging area close to the start. Takemeasures to protect the bikes from being damaged during transportation. The organiser is liable.
Provide a suitable backup system in the event of breakdown: for example, vehicles (quad bike with a trailer,
pick-up, etc.) instead of mechanical ascending aids, or a secondary access road if the main road becomescongested.
If a chair lift is used for transportation:• Check that the persons in charge of the chair lift know the times of the official training sessions andof the races in order to avoid any unforeseen stoppages due to them having a break or because thesessions and races take place outside normal operating hours.
• Ensure that the chair lift has suitable hooks for transporting bikes safely and that staff are available
to load and unload the bikes.
A technician must be present throughout the event to carry out repairs in the event of breakdown.

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5

MARKETING

5.1 Sponsorship strategy
The partnership strategy must answer one question: how can costs be reduced?
In this spirit, the inclusion of institutional and technological partners is useful because of their financial
support and their logistical contribution.
Another quite natural relationship with sporting events is sponsorship.

Logic behind sports sponsorship
Financialequipment
and knowhow support

Sponsor

OrganiserTransfer ofimage,
reputation
andpromotion

Sponsorship is an agreement whereby a company gives an organisation its support in return for a certain
degree of publicity, the terms and conditions of which are laid down in the agreement. For the sponsor, it isa question of buying advertising space in the hope of gaining benefits in terms of enhancing its reputation.
For this association to be meaningful, the event must befit the company. Mountain bike is a young sport.
First and foremost target companies and public which are linked to the discipline but also share its values.

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5.2 Communication
The media
For sponsorship to exist, the mere association of companies with a sport is not enough. It is the media which
gives this association a high profile and it is the media which provides part of the return on investment forthe sponsors.
Television has an important role but it is neither sufficient nor exclusive. It is, therefore, important to invite
the daily press (international, national, regional and local) and the specialised press in order to widen therange of media.
It is the duty of any event organiser to call on the media, as communication is something which cannot be
avoided for promoting the event but also for developing the Mountain Bike discipline. Offering participants
the opportunity to stand out in the media at a regional, national or indeed international level is important.
Other
The aim is not only to make the participants and possible spectators aware of the event but also to work onenhancing its reputation and that of the partners/sponsors involved.
There are numerous publicity materials:
Written materials help to promote the event and are equivalent to selling advertising space for the partners/sponsors:• Poster• Official programme• Flyer• Internet site
• Press articles
The visual materials allow the partners/sponsors to be present at the event and to communicate due to:• Fixed publicity materials such as streamers, banners, hoardings, start and finish arches, etc.
• Mobile publicity materials such as vehicle marking.

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6

ORGANISATIONAL ASPECTS

6.1 Equipment required
Timing system
Call on a specialised company so as to guarantee a minimum standard for timing events. Here is a check-listof the equipment which must be provided for the different events:

OBLIGATORY
Lap counter
Bell
Starting gun
Manual timing

OBLIGATORY
Starting gun
Manual timing

XCO
SUGGESTION
Transponders
Photo finish system
Double-sided clock
Alphanumeric score board
Intermediate time
Ranking and time lap by lap
XCM
SUGGESTION
Transponders
Photo finish system
Double-sided clock
Alphanumeric score board
Intermediate timeDHI
OBLIGATORYSUGGESTION
Starting clock
Helmet with earphones
Radio communication system Start/Finish
Start gate
Manual timing
Intermediate time
Double-sided clock
Alphanumeric statistical table
Power supply
Provide someone who has a perfect command of the electrical system in order to be able to solve any
problems arising during the event. This person must be able to be reached at any time.
Think about everything that requires electricity (public address system, timing and displays, inflatable arches,
offices fitted with data processing equipment, telephones, fax, photocopiers, etc.) so as to ensure a poweron in complete safety.
Have one or several emergency power generating sets to overcome any temporary lack of electricity andprovide extension cords so as to be able to bring the electricity to the start of the downhill, if necessary.
Tents
Provide a tent so that riders who have to mount the podium can change their clothes (cf. Diagrams XCO /XCM finishing).
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Information board
Install a clear information board near the registration office or near the podium. Informcompetitors and the media of its existence and location to save them asking theCommissaires and organisers questions about rankings, times, etc.
Different information can be shown on this board: map of the course, starting times,
lists of the starters, results, list of the sponsors, announcements, etc.
One person on the Organising Committee must be in charge of the displays andinformation. Do not neglect this aspect which is a deciding factor for the proper
conduct of the operations. From the very moment that the first results become
available, this person must remain in contact with the team responsible for the results.
Official programme
A programme can be supplied or can be sold to the general public. Indicate the following points (the list is
not exhaustive):• Information concerning the organisation, town, region, etc.
• Address by the President of the Organising Committee• Calendar (if it is a heat of a Cup)
• Map of the course specifying the start and finish, technical assistance / refreshments zone(s),distance in kilometres, profile of the circuit, interesting viewpoints, first-aid posts, information
points, etc.
• Times of the events• List of registered riders• Advertising pages• Acknowledgements
Race numbers and handlebar number plates
It must comply with the UCI rules, Article 1.3.075:••

Height: 15cm
Width: 14 cm

When it is time to put on the race number, give the riders 4 safety pins. For the handlebar number plate, also
provide 4 «Colson» (zip ties) so that the rider can fit the number plate correctly.
Radio/Walkie Talkie
Provide radios that have full coverage of the entire venue-course. Plan a radio network
diagram that includes separate channel for: race operations-safety (marshals &medical)-commissaires. Plus, a backup or alternate/spare channel, radios and batteries.
Prepare a daily ‘sign in-sign out’ form.

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6.2 Zones required
Team / expo area
These zones must be near the starting line and must be designed to allow the movement of people to beproperly regulated.
A certain number of UCI MTB teams and companies representing the industry in general make an important
contribution to the Mountain Bike events. As the contribution made by these teams and companies is a
deciding factor for the success of these events, it merits special attention on the part of the people in charge.
Position each person according to their status: teams / sponsors / exhibitors.
VIP area
The VIPs must be made welcome as much as possible. Among them are important personalities from theregion, sponsors of the event or even people from the National Federation. It is, therefore, important thatthese individuals form a favourable opinion of your event. This is why a VIP area must be set aside for them.
It must be covered and closed-in and have tables and chairs so as to make it as convivial as possible. Local
specialities and beverages can also be served.
PodiumThe area set aside for the awards ceremony must not be far from the finish line and preferably after it. If
possible, place the podium so that it faces the sun in order to give the photographers and televisioncompanies the best possible conditions for taking shots. Ideally, the podium has to be raised and covered.
This area must be accessible to the riders, media and members of the organizing body only. Protect it byusing barriers.

See to it that the photographers and cameramen are roughly at the same height as the podium in order toavoid low angle shots. Ensure that no photographer or cameraman leaves the media area and that he does
not disturb his colleagues while trying to work.
Rigorous scheduling and presentation enhance the event. It is important to stick to the agreed schedule.

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7

ACCREDITATIONS

The accreditation system is a complex system to manage. Accreditation is effective if, and only if thevolunteers master the requirements for admission peculiar to each place. These places (such as the entrance
to the building where the registration office is, the Commissaires’ room, the press room or even the starting
line and finish line, the awards ceremony area, etc.) must have restricted access and consequently only
accredited persons can go there.
It is suggested that the colour code used by the UCI isalso used. Certain information must be shown on eachaccreditation: category, surname, forename, specificduty. The ideal solution would be photographic identity
but it is not compulsory. On the back, give a summaryof the programme and a few emergency numbers.

Who has access to which zone(s)?
Press room
Team Managers/ Team staff
Press / TV /Media
Organisation
UCI Officials /Commissaires
VIPs / Sponsors

X

Start and finish
line

Feed/Technicalassistance zone

Course (*)

X

X

X

VIP areaX
Depending on the role of each person

X

X

X

X

X
X

(*): in specific area

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8

REGISTRATION ON THE UCI INTERNATIONAL CALENDAR AND RANKING

8.1 Registration in the UCI international calendar
Each year, the organiser must send to his National Federation a request for a registration form for his event.
He must complete and return it to his National Federation. The NF then records the event in the international
calendar via UCI’s online registration system and also in its own national calendar.
1.2.006

Each year, organisers shall apply to their respective national federations to have their races
included on the world or continental calendar. By filing its application, the organiser commits
to respecting the UCI constitution and regulations.
The organiser of, cyclo-cross, mountain bike or BMX event registered on a national calendar
in which riders of three or more foreign federations participated, two foreign federations fora track, trials or an indoor cycling event, must request the inclusion of the next edition of his
event on the international calendar. The event shall not be included in the national calendar,
except if its inclusion in the international calendar is rejected.
For MTB, BMX, BMX Freestyle and trials, this date is the last Friday of July as for track, paracycling track and cyclo-cross, the deadline shall be set at December 15th.
The application of the national federations must be filed according to the instructions givenby the UCI administration and confirms in any case the organiser’s commitment to submit to
the UCI constitution and regulations.
If a race is run over the territory of several countries, the race shall be included on the calendar
only with the agreement of the federation of each country concerned.
If a federation does not transmit a request for inclusion on a calendar, the organiser of therace may approach the UCI directly.

ATTENTION new organisers! It is very important to take these Articles of the UCI rules into account:1.2.009

The first time a race is submitted for inclusion on the international calendar, the organiser
shall submit documentation including at least the following information:• type of race (discipline, speciality, format);• description of the course including total length (in km) and, where applicable, that ofstages and circuits;• the type and number of participating teams and/or riders' categories wanted;• financial aspects (prizes, travel and subsistence expenses);• references concerning organisation.
The documentation must be submitted to the UCI at the latest on the same registration
deadline settled in Article 1.2.006 for the other disciplines.

1.2.011

If the documentation is accepted, the race shall be registered for a probationary year, on adate compatible with the existing calendars. The race may be supervised by a UCI delegate at
the expense of the organiser.

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8.2 Ranking
Definition
For each discipline (XCO, DHI and XCM), for the Men and Women categories, an individual ranking per teamand per nation is compiled. A race which is registered in the international calendar is given a class (HC, C1,
C2 or C3) according to the criteria specified by the UCI (quality of the circuits and of the organisation, safety,
experience, etc.). A race, depending on its discipline and its class, awards a specific number of points to theriders according to their results – see point table in the UCI rules – Part 4 – Appendix - Point Tables.
The ranking is, therefore, the sum of the points gained by a rider, a team or a nation over all the international
events.
4.11.008 For events in the categories below, only the best results of each rider are taken into
account:- Class HC one-day events: the best 5 results- Class 1 one-day events: the best 5 results- Class 2 one-day events: the best 5 results- Class 3 one-day events: the best 5 results- Class 1 stage races: the best 3 results- Class 2 stage races: the best 2 results- Stage races (SHC, S1 and S2): the best 3 results regardless the class (based on UCI points)- Class XCO juniors series one-day events: the best 4 results- Class XCO juniors one-day events: the best 4 results
The UCI Mountain Bike ranking is explained in Chapter VII of Part 4 of the UCI rules: UCI website.
The UCI Mountain Bike ranking is updated after Olympic Games, world championships, world cup event,continental championships and on 31 December. The dates of other ranking updates are published on the
UCI website.
The results of each event must be entered in DataRide (UCI’s online platform to submit results) very quickly
so that they can be inputted and recorded.
The ranking not only defines the world ranking but also forms the basis for the qualifying system for the UCI
MTB World Cup events, the UCI MTN World Championships and the Olympic Games. It also allows thestarting order to be established and the race numbers to be allocated.
Despatch of the results
The results must be entered in DataRide (UCI’s online platform to submit results) at the end of each event.
1.2.124

UCI international commissaires have, furthermore, to provide a detailed report on the form
provided for that purpose, giving their evaluation of the race, and to send it to the UCI in a
maximum of 14 days. They must also use e-mail - or any other method specified by the UCI to send the complete result of the event to the UCI, at the earliest opportunity and within 2hours at the latest.

The organiser must provide the Commissaire with the equipment required to send the results within the time
limits specified (Internet connection).
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9

FINANCIAL ASPECTS

9.1 Typical budget
The headings of a typical budget are given as an example to help you to draw up your own budget. They are
not exhaustive and they do not necessarily have to feature in your budget. You can add your own headings.
The organiser can rely on the following income to cover his expenses:• Subsidies, aid from the authorities (town, region, etc.)• Registrations• Advertising revenue/Sponsors• Commercial sales (catering/beverages / merchandising / admission charge)• Services provided by the Federation or a partner. Ideally, a budget must balance.

9.2 UCI international calendar fees
1.2.012The inclusion of a race on the international calendar shall be subject to the payment of a fee,called the calendar fee, the amount of which shall be set annually by the UCI management
committee.
The total amount of the fee must be paid by the organiser to the UCI no later than two months
after the meeting of the management committee at which the calendar for the discipline inquestion is approved. The above deadline is the date on which the UCI account must be
credited.
In case of delay, a penalty of CHF 100 for each started month will automatically be applied.
The inclusion of the race on the following calendar shall be refused should the fee, as well as
the penalty not have been paid one month before the meeting of the management committee
at which the calendar in question is approved.
Furthermore, a race inscription shall be refused if the enrolment fees for previous races havenot been paid or if the organiser does not honour its financial obligations with the UCI. Thismeasure also applies to the new organiser of the race and, in general, to the organiser and/or
race that the management committee considers to be the successor of another organiser oranother race.

Calendar fee
The calendar fee depends, in the first instance, on the continent involved. Each continent is divided into
different zones. The registration fee for each race is subdivided as follows:••

UCI International calendar feeo This fee includes the allowances (travel and expenses) of the officials (International
Commissaires, Technical Delegates) appointed by the UCI and Doping Control Officer
appointed by the CADF, as well as the registration fees for each event in the international
calendar.
Annual contribution to the Council for the prevention of Doping (organisers)

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Page 41 / 44o•Annual financial contribution paid by each organiser to contribute towards financing theprevention of doping.
Annual contribution to the Council for the prevention of Doping (riders)o The contribution made by the riders corresponds to 2% of the minimum fee scales.
o The financial contribution is to be deducted from the fees payable to the riders by theorganisers.

Change of date and cancellation
Any change of date or cancellation of an event (whether authorised or not) is subject to payment of anadditional fee.
The amounts of each fee can change. Please refer on a regular basis to the financial obligations published on
the UCI website.

9.3 UCI Financial Obligations
The financial obligations available on the UCI website and govern various domains such as calendar feesamount, prize money to riders and information on accommodation/transport for the UCI officials.

10 ENVIRONMENTAL CONSIDERATIONS
Some advice for promoting the event:
Integrate the configuration of the site by determining the criteria peculiar to the race (undulation of thecircuit, varied terrain, length of the tracks) and the ecological aspects (natural size, fragility of the soil andvegetation for example).
Take into account the importance of local activities such as rambling or even the natural beauty of the area
and the invitation to relax in the peace and quiet.
Assess the network of usable paths and tracks, particularly with regard to dual use by mountain bike eventsand the other activities.
Determine the ability to reinstate the ground: repairing paths, etc.
Marshals are responsible for their sector and it is their job to clear any rubbish from the area before theyleave. Assess the impact of the event on the subsequent development of Mountain Bike events at local level.
Assess the impact of the event on the economy of the site and the contribution that Mountain Bike events
may make to the life of the local communities.

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11 ANTI-DOPING CONTROLThe UCI International Events are submitted to anti-doping controls as set forth in the UCI Anti-Doping Rules.
The UCI has established the Cycling Anti-Doping Foundation (CADF), a foundation organised under the lawsof Switzerland, for the purpose of managing anti-doping activities on behalf of UCI, i.e., in particular: Planningeffective Testing, Registered Testing Pool (RTP) management, Biological Passport Program (Hematologicaland Steroidal), Results Management (initial review) and administrative support for the management of
Therapeutic Use Exemptions (TUE). As such, the CADF is responsible for planning and carrying out the sample
collection process during the event.
The CADF Organizers Guide in appendix settles all the aspects of the anti-doping controls to be carried out
during the UCI International Events.

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ORGANIZERS GUIDE
Anti-doping Controls
1. Introduction
UCI International Events are submitted to anti-doping controls according to the
UCI Anti-doping Rules. The Cycling Anti-Doping Foundation (CADF), entity mainly in chargeof the implementation of the UCI’s anti-doping program, will appoint 1 or more Doping
Control Officers (DCO) depending on the discipline (please refer to CADF’s confirmations).
CADF will be responsible for the cost of the DCO’s daily allowances and travel arrangement
to the event. All costs related to accommodation (single hotel room with breakfast) andtransport during the event for the DCO, are borne by the organizer (e.g., pick-up to and fromthe airport or train station, transport from the hotel to the venue, etc...). Note that the DCO
may need to conduct tests outside the finish line; as such, the DCO will need to have ameans of transportation available that will allow him/her to carry out his/her duties. For this,the provision to the DCO of a car (with driver or rental car) is usually the most practicalsolution.
The costs of the transport of the samples to an approved World Anti Doping Agency (WADA)
laboratory and the analyses of these samples are also borne by the organizer.
•

Transport of samples: you shall assist the DCO with the transport of the samples witha courier company to the WADA accredited laboratory. Transport can also be done by
one of your staff member whenever possible.

•

Laboratory: here is the list of WADA accredited laboratories around the world
https://www.wada-ama.org/en/what-we-do/science-medical/laboratories/accreditedlaboratories•

Accreditation: it is necessary that the DCO and the chaperons are provided with theappropriate accreditations, in order to access all areas of the venue without any
restrictions.

2. Doping Control Personnel
The organizer is also responsible for all practical aspects of the controls and shall provide
the DCO with the following:•

Male doctor or male nurse: assigned solely for the anti-doping controls (please note
this doctor cannot be the race doctor).

•Female doctor or female nurse: if the medical inspector is a male, a female doctor or
nurse shall be present for female participants; if the medical inspector is a female, amale doctor or male nurse shall be present for male participants.

•

Chaperons: one chaperon per rider to be tested (shall be of the same gender as therider).

•

Assistant: is required to assist the DCO before and during the event and act as theliaison with the organizer.
CADF, CH - 1860 Aigle, Switzerland. | Tél : +41-24-468 5911 | www.cadf.ch

Document ID: cadf-05g-rev2-[eng] Guide Organisateurs - Contrôles AD

3. Doping Control Equipment
The following material is required:•

Urine kits: (Berlinger) urine collection vessels and sealed A&B bottles – in sufficientquantities (1.5 times the number of tests planned).*•Partial sample kits: (Berlinger) 1.5 times the number of tests planned.*
The contact details of the company Berlinger where the organizer can order the urine
and partial kits are the following:

Pascale Keller, Customer Relation Manager
Berlinger Special AG
Mitteldorfstrasse 2
CH-9608 Ganterschwil
Switzerland

tel +41 (71) 982 88 22
fax +41 (71) 982 88 39
pascale.keller@berlinger.com
www.berlinger.ch

See Appendix 1 for more details•

CADF forms: anti-doping forms, in-competition notification forms, chain of custodyforms, supplementary report forms (2 times the number of tests planned).
These forms will be provided by the CADF DCO.

•

Sign posts for direction from finish line to doping control station. A rider must be able
to find the doping control station it on his/her own.

* To find out the number of tests required please refer to the instructions of CADF.
4. Doping Control Station
The doping control station shall be equipped in such a way to facilitate the running of thecontrols, be located in the immediate vicinity of the finish line and shall be clearly signposted
from the finish line. A rider must be able to find the doping control station it on his/her own.
Privacy of the riders shall be respected. The organizer shall designate an official to monitor
the entrance to the doping control station, and only allow people involved in doping controls
to enter. The doping control station should be lockable.
The doping control station shall be heated, large enough, solely used for anti-doping
purposes and shall include three separate areas: a waiting room, lavatories for the passingof the sample, and processing area where the DCOs, the Doctor/Nurse and the rider cancomplete and sign the necessary forms:
1. Waiting room (20-25m2):• Ventilation or open window• Sealed and refrigerated drinks – Mineral water, soft drinks• Comfortable seats (10)
CADF, CH - 1860 Aigle, Switzerland. | Tél : +41-24-468 5911 | www.cadf.ch
Document ID: cadf-05g-rev2-[eng] Guide Organisateurs - Contrôles AD

•
•
•

Table
TV (for DCO to see results and select riders for testing)Rubbish bin (garbage can)

2. Lavatories:• Toilets• Large enough to accommodate the Doctor (nurse) who witnesses the passing of thesample• Equipped with running water, soap and hand towels• Mirror on the wall behind the toilets in order to facilitate the witnessing of the Doctor(nurse)3. Processing Areas - Administration room
• Ventilation or open window• Desk• Chairs (4)• Communication system (telephone and/or radio)• Refrigerator to keep samples cool before their transport – with a lock• Packaging, adhesive tape, address labels to send the kits
• Rubbish bin (garbage can)• Power points (electrical outlet)• Envelopes (A4)
Note: 1 processing room and 1 lavatory are necessary per DCO
See Appendix 2 for more details.
The CADF In-Competition Testing Coordinator will also notify your National Federation. But,
we would like to remind you that you have to contact your National Federation, as it is their
responsibility to assist you with the practical aspects of the organization of the
post-competition controls, and therefore of the obligations mentioned above.
5. General Information•

A certain amount of controls will be conducted under the 2015 Anti-Doping Rules of the
UCI and CADF procedures and instructions.

•

Riders selected for anti-doping can be identified on a list by their race number or theirranking. If applicable, the list will be posted at the finish line and at the entrance of thedoping control station immediately after the race.

•

The riders selected for the controls will be notified by a chaperon; the notified rider shallremain within sight of the chaperon at all times from the moment of in-person notification
until the completion of the sample collection procedure. Team officials should not preventthe chaperon to continuously observe the rider. Should no chaperone be present, therider shall proceed immediately to the doping control station. The absence of achaperone shall not excuse the rider for not reporting in time to the doping control
station.

•Each rider to be tested must present himself at the doping control station as soon as
possible and at the latest within 30 (thirty) minutes of finishing the race. If a rider takes
CADF, CH - 1860 Aigle, Switzerland. | Tél : +41-24-468 5911 | www.cadf.ch

Document ID: cadf-05g-rev2-[eng] Guide Organisateurs - Contrôles AD

part in an official ceremony or attends a press conference, the deadline shall be 30(thirty) minutes of the end of the ceremony or the moment that his presence is no longer
required at the press conference, whichever is the latest. Riders that have abandoned
the race shall proceed immediately to the doping control station.
•

It is very important that all riders who undergo testing bring their current licenses alongwith them to the doping control station (if the license has no picture, another form ofphoto ID will be accepted).

•

Even if there are chaperons present, ultimately it is the rider’s responsibility to check ifthey have been selected for anti-doping controls.

Should you require further information/clarification please do not hesitate to contact us:
Angeline Turin
In-Competition Testing Coordinator
Cycling Anti-Doping Foundation (CADF)
CH - 1860 Aigle
Tel : +41 24 468 59 05
Fax : +41 24 468 59 14
angeline.turin@cadf.ch

CADF, CH - 1860 Aigle, Switzerland. | Tél : +41-24-468 5911 | www.cadf.ch
Document ID: cadf-05g-rev2-[eng] Guide Organisateurs - Contrôles AD

APPENDIX 1 – ANNEXE 1
Berlinger kits
1. Urine collection vessel and Bereg kit A&B bottles - Récipient de collecte d’urine et bouteilles A&B
BEREG-KIT full set with collection vessels – avec récipient de collecte

2. Partial samples -Echantillons partiels
Version: Italy

Version: 1

Version: Sydney

CADF, CH - 1860 Aigle, Switzerland. | Tél : +41-24-468 5911 | www.cadf.ch
Document ID: cadf-05-06ga1-[eng,fra] Berlinger kits

Document ID: cadf-05-06ga2-[eng,fra] plan doping control station

APPENDIX 2 – ANNEXE 2

A

B

C

A: Waiting Room – Salle d’attente
B: Processing Room – Zone de Contrôle *C: Lavatory – Toilettes *BC* When more than one DCO is designated - 2 B (processing rooms) and 2 C (lavatories) are necessary * Lorsque plus d’un ACD est désigné – 2 B (zones de contrôle) et 2 C (toilettes) sont nécessaires

Document ID: cadf-05-06ga2-[eng,fra] plan doping control station

APPENDIX 2 – ANNEXE 2
Camper Van – Camping Car

C
B

A: Waiting Room – Salle d’attente
B: Processing Room – Zone de Contrôle*
C: Lavatory – Toilettes*

A* When more than one DCO is designated - 2 B (processing rooms) and 2 C (lavatories) are necessary * Lorsque plus d’un ACD est désigné – 2 B (zones de contrôle) et 2 C (toilettes) sont nécessaires

Document ID: cadf-05-06ga2-[eng,fra] plan doping control station

APPENDIX 2 – ANNEXE 2

Truck – Camion

A: Waiting Room – Salle d’attente
B: Processing Room – Zone de Contrôle*
C: Lavatory – Toilettes*

A
B

C* When more than one DCO is designated - 2 B (processing rooms) and 2 C (lavatories) are necessary * Lorsque plus d’un ACD est désigné – 2 B (zones de contrôle) et 2 C (toilettes) sont nécessaires

ORGANIZERS CHECKLISTCADF Anti-doping Controls
The organizers have to provide the following:
1. For the DCO- Single hotel room with breakfast- Independant mean of transportation during the event for the DCO- Pick-up to and from the airport or train station

2. Transport of Samples to a WADA accredited laboratory- Organised with a reliable courier company or member of staff- Transport planned as soon as practicable and wherever possible on the day of collection- Customs or authorisation paperwork prepared

3. Accreditation
The DCO and the chaperons have appropriate accreditation to have access to all areas of the venue without any
restrictions.

4. Doping Control Personnel- Male or Female doctor or nurse: assigned solely for the anti-doping controls (not assigned to the
medical infrastructure of the race)- Chaperons: one chaperon per rider to be tested (must be of the same gender as the rider)- Assistant: to assist the DCO before and during the event and act as the liaison with the organizers

5. Doping Control Equipment- Urine kits: (Berlinger) urine collection vessels and sealed A&B bottles (1.5 times the number of tests)- Partial sample kits: (Berlinger) 1.5 times the number of tests- Sign posts: for direction from finish line to doping control station
Note: CADF forms are provided by the DCO

6. Doping Control Station- Located in the immediate vicinity of the finish line
- Clearly signposted from the finish line
- Privacy of the riders is respected- Heated, large enough, solely used for anti-doping purposes and includes three separate areas:
1. Waiting room:- Ventilation or open window- Sealed drinks – Mineral water, soft drinks- Comfortable seats (10) and table- TV (for DCO to see results and select riders for testing)- Rubbish bin (garbage can)
2. Lavatories:- Toilets- Large enough, as Doctor (nurse) needs to witness the passing of the sample- Equipped with running water, soap and towels- Mirror on the wall behind the toilets in order to facilitate the witnessing of the Doctor (nurse)
3. Processing Areas - Administration room
- Ventilation or open window- Desk- Chairs (4)- Communication system (telephone and/or radio)- Fridge to keep samples cool before their transport - with a lock- Packaging, adhesive tape, address labels to send the kits
- Rubbish bin (garbage can)- Power points (electrical outlet)- Envelopes (A4)
Note: 2 processing rooms and 2 lavatories have been planned as more than one DCO is designatedContact:
Angeline Turin
In-Competition Testing Coordinator / Coordinatrice Contrôles En Compétition
Cycling Anti-Doping Foundation (CADF)
CH - 1860 Aigle
Tel : +41 24 468 59 05 / Mobile: +41 76 446 97 21 / Fax : +41 24 468 59 14 / angeline.turin@cadf.ch
cadf-003f_1-rev2-Organisers Checklist [ENG]

ProvidedYes / No