Kōmike no ka Hoʻolauleʻa Noʻeau Pākīpika 13
Commission on the 13th Festival of Pacific Arts & CulturePōʻakolu lā 10 o ʻOkakopa 2018
Kikowaena Hālāwai O Hawaiʻi
Lumi Papa Alakaʻi A

Hōʻike Hoʻokele Hanana
Festival Directorʻs Report

Wednesday, October 10, 2018
Hawaiʻi Convention Center
Board Room A

1
Nā Wahi Hanana• Ke Kamua 'Ōlelo Ho'oholo Kāko'o No FESTPAC Na Ka Papa Kahu Kula 0 Ke
Kulanui O Hawai'io Submitted draft language for revisions• Ho'ike No Ka Ho'oulu Kālā, Mo'okālā, Kahua, Hanana, Ho'olala, Ho'oka'a'ike,me ka Ponaeweleo Ka hoʻoulu kālā: Fundraisingo Moʻokālā: Budget Reporto Submitted NEA Our Town grant 8/21 for Festival Village $200,000
 Letters of commitment/support from: Mayor/City & County Office of Hawaiian Affairs – Ka Pouhana, CEO Kamanaʻopono
Crabbe Kamehameha Schools - Kauʻi Burgess
 John Burns School of Medicine – Director of Native Hawaiian
Health, Keaweʻaimoku Kaholokula
o Preparing grant for Institute Museum of Library Sciences (IMLS)
for partnership with the Bishop Museum, $100,000, Due
November 1, 2019
 Funds to cover costs of bus transportation to and from
Museum/dorms ($419.28 roundtrip, or $104.82 per hour) Partial housing/per diem (meals) Artist Residency Programso Hālāwai me Micah Kāne, Hawaiʻi Community Foundationo Nā Kahua: Venues
 Hālāwai me Bishop Museum• Museum will review potential venues on their property
for activities & exhibits• Review costs of exhibits• Partner with PAʻI on IMLS grant Mtg with David Nada, Creative Industries & David Sikkink,regarding use of Foreign Trade Zone use for FESTPAC Media
Headquarterso Committee Planning Meetings:• Review of Website & Logo
• Planning Boot Camp Scheduled for Oct 19, 20, 21 at
Hālau Inana

Kōmike no ka Hoʻolauleʻa Noʻeau Pākīpika 13
Commission on the 13th Festival of Pacific Arts & Cultureo Paikala: Public Relations & Sponsorship Events
 Exhibit Booth at the HTA Global Summit October 1-3, 2018
• Need to print handouts for• Banner for booth• Need Volunteers to man the exhibit booth• $1,500 for cost of booth Mtg with June Matsumoto & Priscilla Texeira Presentation to the Hawaiʻi Lodging Industry October 12, 2018
 November 20 Development & Marketing Launch• Invite potential sponsors, legislators and key
individuals to raise awareness and support for thefestival (please submit list of invitees)• Looking for potential sponsors to cover food andbeverage.
• Need Speakers for the event Introduction of Maori Delegation:
Paula Cuff
Senior Manager, Māori Stategy & Partnerships
Paula (Ngāti Ruanui, Ngāruahine, Te Atiawa) is leading Creative
New Zealand’s work to develop and support Ngā Toi Māori. This
includes advocating for a shared agenda and increasing theagency’s impact on Māori arts and culture by working with key
external stakeholders, including other government organisations
and agencies.
Before joining Creative New Zealand in 2016, Paula worked atgovernance and operational levels assisting iwi and organisations
to achieve their strategic goals. She has more than 20 years’
experience managing and delivering public and private sector
projects. She has significant treaty sector experience including
advocating for iwi claimant groups and negotiating andimplementing a wide range of funding and contracting programmes.
Paula is a relationship builder who is passionate about using her
influence to achieve more positive results for Māori, for the
betterment of communities. Paula holds a Bachelor of Business
Management (double major) from Massey University and also has
qualifications in project and programme management.
•
Dee Sciascia
Kaiurungi (Project Manager), FestPAC Aotearoa Delegation
Dee belongs to the tribes of Ngāti Ruanui, Ngāruahine Rangi and
Te Ati Awa and has only just joined the Creative New Zealand team
(October 2019) as the Project Manager for the Festival of PacificKōmike no ka Hoʻolauleʻa Noʻeau Pākīpika 13
Commission on the 13th Festival of Pacific Arts & Culture

Arts and Culture. Her role is plan, promote, facilitate and coordinate
the Aotearoa New Zealand delegation to attend the Festival in2020.
Dee has extensive experience in research and evaluation working
for and with Māori and Indigenous communities. More recently, Dee
has built up her own Māori consultancy and has been contracting inboth the private and public sectors for the last 7 years. Dee’sconnection to Hawai’i spans back to 2005 when she studied at the
University of Hawai’i. She then wrote her Masters Thesis about theappropriation of haka and hula in the tourism industry and went on
to complete a Fulbright residency at the University of Hawai’i in2013.

U.S. CUSTOMS & BORDER PROTECTION (CBP)
Preliminary Information on Federal Regulations
Related to BIOSECURITY for FESTPAC•

CBP officers conduct the Immigration, Customs and Agriculture components of theinspections of non-U.S. citizens upon arrival in Hawaii/U.S.

•

Items of agricultural concerns, and fish and wildlife concerns will need special
documentation ahead of time to be allowed into the U.S.

•

For countries that want to bring in prohibited items and then take them back after theFestival, there is a special process called Temporary Importation Bond (TIB) whichallows individuals to bring merchandise temporarily into the country, providing that themerchandise exits the country within a certain amount of time.

•

The TIB has two categories: Formal and informal entry. Shipments valued over
US$2,500 are considered formal entry and under $2,500, informal entry. Custom
Brokers are available to assist with documentation, etc. for this process.

•Fumigation cannot be used as a means/solution for bringing in products that needtreatment, as there is no one licensed through the USDA to fumigate products in Hawaiʻi.
Anything that needs to be treated must be re-exported or destroyed.

•

CBP can assist with “walk-throughs” of the different facilities for the advance teams whowant to visit Hawaiʻi in 2019.

•

CBP can assist the FESTPAC Planning Committee with preparing a packet of
information and checklist for the delegations.
More information available on the CBP website at: https://www.cbp.gov/•

FEDERAL AND STATE RESOURCES
Related to BIOSECURITY
US Department of Homeland Security-Customs and Border Protection(overarching regulatory agency for foreign imports)
JAMES R. KOSCIUK <james.kosciuk@dhs.gov>
REBECCA C. CHONG <rebecca.c.chong@cbp.dhs.gov>
US Fish & Wildlife Service (Enforcement/CITES)
Keith Swindle <keith_swindle@fws.gov>
Anthony Palermo <anthony_palermo@fws.gov>
Benton Pang <benton_pang@fws.gov> (Pacific Islands Invasive Species Program
coord)US Department of Agriculture (foreign plant imports)
Dorothy S. Alontaga - APHIS <dorothy.s.alontaga@aphis.usda.gov>
Yolisa Ishibashi <yolisa.c.ishibashi@aphis.usda.gov>
Hawaii Department of Agriculture (Domestic import regulations, incl inter and intra
island, and control of pests)
Jonathan K. Ho <jonathan.k.ho@hawaii.gov> (Plant Quarantine Branch Acting
manager)Becky N. Azama <becky.n.azama@hawaii.gov> (Plant Pest Control Branch manager)
Hawaii Department of Health (Infectious Diseases; Vector control and monitoring)
Sarah Y. Park, MD <sarah.park@doh.hawaii.gov>
Gracelda M. Simmons <gracelda.simmons@doh.hawaii.gov>
University of Hawaii at Manoa College of Tropical Ag & Human Resources(Agrosecurity Coordinator)
Michael Melzer <melzer@hawaii.edu>
Non-Governmental Agency:
Hawaii Invasive Species Council (non-regulatory, but helpful with cross-agency
communications)
Joshua P. Atwood <joshua.p.atwood@hawaii.gov> (Josh is also the Department ofLand and Natural Resources-DOFAW Invasive Species Coordinator)
Randal T. Bartlett <randal.t.bartlett@hawaii.gov>
Leyla Valdivia Buitriago <leyla@hawaii.edu> (statewide airport pest monitoring project,
AKA Mamalu Poepoe)

Broadcast & Online
Pacific Islands/Australia/New Zealand distribution of FESTPAC
Hawaii, 2020
Melanesian Media Group, Singapore

Who are we• MMG is a media project management company based in Singapore withdeep roots in the Pacific Islands• Lead Consultants are Fijian nationals led by Richard Broadbridge• TV planning and distribution projects include 2003 Pacific Games, 2007
Pacific Games, 2015 Pacific Games and FESTPAC American Samoa,
Solomon Islands and Guam
• Other projects include the start up of Mai TV Fiji, Click TV PNG, Wave TV
Kiribati, Lightspeed ISP PNG, SKYLITE Productions Fiji
• APEC 2018 PNG communications projects for US Govt, Korean Govt, NZ
Govt, Malaysian Govt – underway• Current Hotel IPTV projects include Hilton Port Moresby, Stanley Hotel &Suites, Loloata Island and OPH Towers PNG

Richard Broadbridge – Lead Consultant

Based in Port Moresby, Richard has 25 years experience with content planning,
Coverage and distribution across the Pacific Islands.
He has been associated with FESTPAC over three separate events - Amercian Samoa
Solomon Islands and GuamHe has strong networks in TV platforms in the South Pacific, NZ and Australia and has
Considerable experience with fibre optic and satellite planning and buying.
His role would involve planning the TV/Online coverage leading up and during the
Event and to ensure it is seen by viewers in participating states as well as globally.

Proposed Terms of Reference (TOR)
Phase 1 – January 2019

Physical venue visits in Hawaii
Meeting all key stakeholders
Meeting potential host broadcaster(s) and production partners
Meeting potential Telecom partner
Assist Committee with development of local sponsorship and marketing strategy
Assist Committee with selection of regional TV broadcaster partners
Compile Cost benefit of TV coverage including local and international delivery costs andpotential rights/sponsorship revenue outside Hawaii• Present report online after 30 days of visit.
•
•
•
•
•
•
•

• Cost USD$50,000 includes travel to Honolulu for 5 days/accom/meals. Does not include otherdomestic travel

Proposed Terms of Reference Phase 2
Implementation of Phase 1- Broadcast distribution platform
Start date June 2019 – FESTPAC 2020

• Implementation of approved broadcast plan – Includes finalisation of technicalrequirements to Host broadcaster on behalf of committee, coverage plan andassociated costs.
• Negotiating equipment/income needs from island partners• Securing fibre optic/satellite platform for distribution of host broadcastercoverage in HD across 11 territories of the Pacific Islands and partners in NZ andAustralia• Using platform to distribute highlights packages• Drafting agreements for TV rights sales on behalf of organiser• Assisting organiser with any special requirements ie: regional sponsorship,
online sales etc• USD$7,500 per month for 12 months (Travel extra only if required)Technical costs – fibre and satellite
Approximate costs and subject to full cost benefit study
One month costs (FESTPAC period only)• International broadcast centre (IBC) – USD$100,000• Lease of fibre circuit to LA (12mbps) – USD$9,000• Lease of satellite uplink&space – USD$24,000• Cloud storage platform – USD$3,500• Extra video equipment/crew and associated costs – USD$150,000• USD$300,000 approx only and will be itemized during Phase 2• *Extra video equipment/crew is experienced Pacific Island crew to film/edit/produce daily highlights program in support of Hawaii
based host broadcaster. Consultant to assemble crew from Pacific Community and PNG/Fiji based contractors with experience of
FESTPAC over 3 events. Organiser is to provide airfares/accom/meals/local transport for Highlights crew in Hawaii. Cost to befactored into CBA in Phase 1

Next steps• MMG to provide agreement to organiser to specify all terms• Agreement to be signed by December 1 with payment of Phase 1 in
two installments (Dec 15 50% and February 1 50% after visit• Phase 2 begins June 1 on agreement by organiser of Phase 1 reportand reccomendations• All payments to MMG Singapore in USD$

October 10, 2018
Financial Statement – DBEDT Contract #66554
August 1- October 1, 2018
Reference is made to DBEDT Contract #66554 with PA’I Foundation for coordination of theFestival of Pacific Arts and Culture (FESTPAC-Hawai’i 2020). Between August 1, 2018 andOctober 1, 2018 the following financial activity occurred:
Expenses - Incurred by PA’I Foundation: $16,500 Salaries (August and September), $39.40
Program Expenses during this period. Reimbursed to PAʻI with Check #1006.
Direct-pay expenses:• Conference Exhibitor Fee (Paragon Events) - $1,500.00, Check #1002• Graphic Design (Shane Pale) - $8,900.80, Check #1004• Brochure Printing (Trade Publishing) - $1,448.06, Check #1005
See attached spreadsheet for itemized expenses.
Income – $150,000 received 9/19/2018 from the State of Hawaiʻi DBEDT (Check #G0025162).
$60,000 deposited to checking account #0098-118632, $60,000 to 6-month CD account #8044338681, and $30,000 to 12-month CD account #8046-420402 on 10/1/18.
Banking – Bank statements (August 31, 2018 and September 30, 2018) for Checking account#0098-118632 and Certificates of Deposit account (#8016-685896, #8044-338681, #8046420402) attached. Certificate of Deposit (3-month) account #8016-685896 matured 8/23/18.
Earnings at Maturity of $28.36 added to account balance. New balance = $25,028.36.
Checking Account Balance:
8/14/18
9/10/18
9/26/18
10/1/18
10/1/18
10/9/18

CreditBalance
Check #1002
Check #1003 - VOID
Check #1004
Deposit$60,000.00
Check #1005
Check #1006

Debit$ 1,500.00$ 8,900.80$ 1,448.06$ 16,539.04

Balance$$

22,565.45
21,065.45$$$$

12,164.65
72,164.65
70,716.59
54,177.55

Please refer questions to Ed Bourgeois, Managing Director, ed@paifoundation.org
Attachments: Itemized Expenses spreadsheet, Profit & Loss Statement (through 10/1/18), Bankof Hawaii August/September statements.
P.O. Box 17483 Honolulu, Hawaiʻi 96817  808.844-2001  www.paifoundation.org

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
Program Expenses (non-personnel) - Travel, Marketing, Other
Date
Expense
3/10/18 Airfare
3/11/18 Airfare
3/12/18 Airfare

Code Vendor
8311 Fiji Airways
8311 Fiji Airways
8311 Fiji Airways

3/19/18 Airfare

8311 Fiji Airways

5/18/18 Airfare reimburse

8311 Fiji Airways

5/18/18 Airfare reimburse
1/24/18 Staff development
3/23/18 Postage
4/16/18 Parking
5/11/18 Makana
5/14/18 Postage
5/14/18 Printing

8311 Fiji Airways
8145 Eventbrite
8115 USPS
8375 CCH
8393 Menehune Mac
8115 USPS
8120 Aiea Copy Center

5/14/18 Printing
Ground
5/14/18 transportation

8120 Aiea Copy Center

FESTPAC
PurposeCheck #V Takamine to Council Meeting in Fiji
M Pili Pang to Council Meeting in Fiji
HNL-Fiji Change fee
Randy/Jamie Fong to Council
Meeting in Fiji
Momiala Kamahele to Council
Meeting in Fiji
Mokihana Benavente to Council
Meeting in Fiji
Eventbrite webinar
Postage - mailing
FESTPAC meeting parking
Gifts for Council Meeting in Fiji
Rent FESTPAC PO Box 1-yr
FESTPAC-Hawaii 2020 brochure
V Takamine FESTPAC businesscards (50%)

Amount
$915.60$897.66$319.72$

2,059.58$

1,007.90

$
$
$
$
$
$
$

1,007.90
27.28
1.63
1.50
385.34136.00317.24$107.328317 HNL AP Cart Rent Luggage cart - Council Meeting in Fiji

$

5.00

5/14/18 Baggage
5/15/18 Travel meal
Ground
5/15/18 transportation
Foreign transaction
5/15/18 fee
5/18/18 Hotel - 50%
5/18/18 Hotel - 50%
5/18/18 Hotel - Venue rental
5/18/18 Hotel - Venue rental
Foreign transaction
5/18/18 fee

8311 Fiji Airways
8315 Starbucks

Baggage fees - Council Meeting in Fiji
Travel meals - Council Meeting in Fiji

$
$

60.00
8.69

8317 Satellite Rentals
First Hawaiian
8160 Bank
8313 Westin Resort Fiji
8313 Westin Resort Fiji
8355 Westin Resort Fiji
8355 Westin Resort FijiFirst Hawaiian
8160 Bank

Car rental - Council Meeting in Fiji$

564.89CC payment in Fiji dollars
Council Reception catering/room/etc
Council Reception catering/room/etc
Room rental (partial)
Room rental (partial)

$
$
$
$
$

16.95
1,886.45
1,318.45
468.403,903.37$

117.105/18/18 Reception Catering

8345 Sheraton Nadi

CC payment in Fiji dollars
HI delegation hotel - Council Meetingin Fiji$

3,434.97

5/18/18 Baggage
Foreign transaction
5/18/18 fee
Foreign transaction
5/22/18 fee
5/25/18 Program Supplies

8311 Fiji Airways
First Hawaiian
8160 BankFirst Hawaiian
8160 Bank
8343 Office Depot

Baggage fees - Council Meeting in Fiji$

122.00CC payment in Fiji dollars

$

3.66

CC payment in Fiji dollars
Label stock

$
$

39.55
30.76

5/25/18 Program Printing
5/25/18 Program Printing

8373 FedEx
8373 FedEx

Brochure printing for FijiBrochure printing for Fiji

$
$

81.68
163.495/29/18 Checks
6/5/18 Parking

8105 Intuit
8375 CCH

6/27/18 Parking

8375 UHM Pay Station

Check stock ordered (ACH debit)
FESTPAC meeting parking
Total through 6/30/2018
Meeting w UH-Manoa re: FESTPAC
housing
Total through 7/31/2018$
266.47$2.00
1000 $ 19,678.55$
6.00
1001 $ 19,684.55

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
8/1/18 Office Supplies

8105 Office Depot

9/10/18 Conferences
VOID CHECK

8320 Paragon Events
VOID CHECK

9/26/18 Graphic Design

8325 Shane Pale

10/1/18 Advertising - Printing

8370.5 Trade Publishing

New Program Expenses through10/1/18:

Exhibitor Fee - Global Tourism
SummitVOID CHECK
Logo Design and Marketing Brand
Strategy
FESTPAC brochure printing for
Global Summit
Total through 10/1/2018

1006 $

39.04

1002 $
1003 $

1,500.00-

1004 $

8,900.801005 $ 1,448.06$ 31,572.45$

11,887.90

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
Reimbursements to PAʻI
7/9/18

Salary Expenses through 6/30/2018
Program Expenses through
6/30/2018
Total through 6/30/2018
Reimbursement Check #1000$ 49,500.00$ 19,678.55$ 69,178.55
1000 $ 69,178.55

NOTE: Program Expense (5/29/18 - Check stock ordered - $266.47) was an electronic bank debit and not paid by
8/14/18 PA'I. It was incorrectly included in reimbursement check #1000 (7/12/18). Corrected on check #1001 (8/14/18).
New Salary Expenses through7/31/2018$ 8,250.00
New Program Expenses through7/31/2018$
6.00
Total through 7/31/2018$ 8,256.00
Correction to overreimbursement on
Check #1000-$
266.47
Reimbursement Check #1001
1001 $ 7,989.53
New Salary Expenses through
9/30/2018
New Program Expenses through10/1/2018 (credit card reimburse)
Total through 7/31/2018
Reimbursement Check #1006$ 16,500.00$
39.04$ 16,539.04
1006 $ 16,539.04

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
Salary Allocations - Reimburse PAʻI Foundation
Jan-Apr FESTPAC Salaries

PA'I Foundation

V Takamine salary Jan-April (4 mos =33%)
Festival
Coordinator
M
Pili PangsalaryJan-April($50K).
(4 mos =$ 16,500.00

Jan-Apr FESTPAC Salaries

PA'I Foundation33%) Dir of Admin/Dev + Grant
Writer ($25K)$

8,250.00

Jan-Apr FESTPAC Salaries

PA'I Foundation

E Bourgeois salary Jan-April (4 mos =33%) Finance ($25K)$

8,250.00

May-Jun FESTPAC Salaries

PA'I Foundation

V Takamine salary May-June (2 mos= 16.5%)
Coordinator
M
Pili PangFestival
salary MayJune (2($50K)
mos$

8,250.00

May-Jun FESTPAC Salaries

PA'I Foundation= 16.5%) Dir of Admin/Dev + Grant
Writer ($25K)$

4,125.00

May-Jun FESTPAC Salaries

PA'I Foundation

E Bourgeois salary May-June (2 mos= 16.5%) Finance ($25K)
Total Salaries through 6/30/2018$ 4,125.00$ 49,500.00

Total Expenses through 6/30/2018$ 69,178.55

July

FESTPAC Salaries

PA'I Foundation

July

FESTPAC Salaries

PA'I Foundation

July

FESTPAC Salaries

PA'I Foundation

Aug-Sep FESTPAC Salaries

PA'I Foundation

V Takamine salary July (1 mo =8.25%)
Festival
Coordinator
M Pili PangsalaryJuly (1 mo ($50K)=
8.25%) Dir of Admin/Dev + Grant
Writer ($25K)
E Bourgeois salary July (1 mo =8.25%) Finance ($25K)
New Salaries through 7/31/2018
Total Salaries through 7/31/2018
Program Expenses through7/31/2018
Total Expenses through 7/31/2018

V Takamine salary Aug-Sept (2 mos =16.5%) Festival Coordinator ($50K)
M Pili Pang salary Aug-Sept (2 mos =16.5%) Dir of Admin/Dev + Grant
Writer ($25K)
E Bourgeois salary Aug-Sept (2 mos= 16.5%) Finance ($25K)
New Salaries through 9/30/2018
Total Salaries through 9/30/2018
Program Expenses through10/1/2018
Total Expenses through 10/1/2018$

4,125.00$

2,062.50$ 2,062.50$ 8,250.00$ 57,750.00$ 19,684.55$ 77,434.55$

8,250.00$

4,125.00$ 4,125.00$ 16,500.00$ 74,250.00$ 31,572.45$ 105,822.45

PA'I Foundation
PROFIT AND LOSS
January 1 - October 10, 2018

TOTAL

Income4000 Contributed Revenue
4270 State grant

275,000.00

Total 4000 Contributed Revenue

275,000.00

Total Income$275,000.00

GROSS PROFIT$275,000.00

Expenses
7200 Payroll - Personnel
7210 Salaries & wages

74,250.00

Total 7200 Payroll - Personnel

74,250.00

8100 Administrative
8105 Office supplies

320.708115 Postage & shipping

137.638120 Printing & copying

107.328145 Staff development

27.28

8160 Bank services charges

177.26

Total 8100 Administrative

770.198300 Program
8310 Travel & related
8311 Airfare

6,390.36

8313 Hotels

3,204.90

8315 Meals/per diem

8.69

8317 Ground transportation

569.89Total 8310 Travel & related

10,173.84

8320 Conferences/conventions/meetings

1,500.00

8325 Professional fees - contractual

8,900.80

8340 Supplies & Materials
8343 Program supplies

30.76

8345 Food supplies

3,434.97

Total 8340 Supplies & Materials

3,465.73

8355 Venue Rental

4,371.77

8370 Advertising expense
8370.5 Printing

1,765.30

Total 8370 Advertising expense

1,765.30

8373 Printing expense - program

245.178375 Parking

12.50

8390 Makana (gifts)

385.34

Total 8300 Program

30,820.45

Total Expenses$105,840.64

NET OPERATING INCOME$169,159.36

NET INCOME$169,159.36

Wednesday, October 10, 2018 01:49 AM GMT-7

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