INFORMATION ON THE REGION-FOCUSED TRAINING COURSEFLOOD HAZARD MAPPINGJFY 2005

東・東南アジア地域別：洪水ハザードマップ作成
COURSE NO.: J-05-04064

October 31, 2005〜

December 3, 2005

Preface
The Government of Japan extends official development assistance (ODA) to developing
countries to support self-help efforts that will lead to economic progress and a better life for the
citizens of those countries.
Since the founding of the Japan International Cooperation Agency（JICA) in 1974, JICA has
implemented Japan's technical cooperation under the ODA program.
Currently, JICA conducts a broad range of activities, including training, dispatch of experts,
provision of equipment, project-type technical cooperation, development studies, dispatch ofcooperation volunteers (JOCV), and survey and administration of capital grant aid programs.
Training programs for overseas participants are one of JICA's fundamental technicalcooperation activities for developing countries. Participants come from overseas in order to obtainknowledge and technology in a wide variety of fields.
The objectives of JICA training programs are:(1) to contribute to the development of human resources which will promote theadvancement of developing countries, and(2) to contribute to the promotion of mutual understanding and friendship.

This “Flood Hazard Mapping” training course first started in fiscal 2004 as a region-focusedtraining course for East and Southeast Asian countries. The goal of this course is to contribute to themitigation of flood disasters in the Asian monsoon region. The course is specifically designed fortechnical managers or engineers who are involved in flood or river management in the public sector.
Every year until fiscal 2008, sixteen trainees (two from each country) will be accepted into theprogram, and they are expected to acquire general understanding of the effectiveness of flood
hazard maps in mitigating flood damage and to learn practical techniques for producing them.

I. ESSENTIAL FACTS
COURSE TITLE

Flood Hazard Mapping (J-05-04064)

DURATION

October 31, 2005 – December 3, 2005

DEADLINE FORAPPLICATIONNUMBER OF
PARTICIPANTS

September 2, 2005
* Applications must be sent to the JICA Office or the Embassy of Japan
16 (2 from each country) maximum

EnglishTARGET GROUP Technical managers or engineers who are engaged in flood or rivermanagement at the national or local level in the public sector such as
governmental / provincial ministries or municipalities.
Trainees are expected to acquire:
COURSE(a) Professional knowledge and practice on hydrological, hydraulic and river
OBJECTIVES
engineering necessary to produce flood hazard maps,(b) General knowledge of flood hazard maps in the world/ in Asia/ in Japan,(c) Understanding of the effectiveness of flood hazard maps, and ways todisseminate and utilize them for people,(d) Methods to enhance people’s capability and promote public awareness tomitigate flood damage,(e) Understanding of ways of producing and applying flood hazard maps fortheir own countries/regions
LANGUAGE

TRAINING
INSTITUTION

ACCOMMODATIONSALLOWANCES &EXPENSES(1) Public Works Research Institute (PWRI)
Address: 1-6, Minamihara, Tsukuba, Ibaraki, 305-8516, Japan
Tel:+81-29-879-6809, Fax:+81-29-879-6709, URL:http://www.pwri.go.jp(2) National Institute for Land and Infrastructure Management (NILIM), MLIT
Address: 1 Asahi, Tsukuba, Ibaraki, 305-0804, Japan
Tel:+81-29-864-2211, Fax:+81-29-864-4322, URL:http://www.nilim.go.jp
Tsukuba International Center (JICA TSUKUBA)
Address: 3-6, Koyadai, Tsukuba-shi, Ibaraki-ken, 305-0074, Japan
Tel: +81-29-838-1111, Fax: +81-29-838-1119,
URL:http://www.jica.go.jp/*In case no rooms are available at the JICA TSUKUBA or in caseparticipants must stay in other cities, JICA will arrange other appropriate
places to accommodate participants.
The Government of Japan provides the following allowances and covers thefollowing expenses through JICA in accordance with relevant laws andregulations.
Details: Round-trip air ticket between an international airport designated by
JICA and Japan; allowances for accommodations, living, outfits, books, andshipping; expenses for JICA study tours, medical care. Note that medical
costs will be only covered for participants who become ill after arrival in
Japan and that costs related to pre-existing illnesses, pregnancy and dental
treatment are not included.

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<Training Institution: Public Works Research Institute (PWRI) >The Public Works Research Institute (PWRI) has been carrying out multidisciplinary
research and development for enhancing civil engineering technologies and providing quality
infrastructure for more than 80 years, covering a wide range of fields such as hydrologic andhydraulic engineering, erosion and sediment control engineering, water environment, earthquake
disaster prevention and others. Many large-scale testing facilities, a wealth of research literatures andabundant experiences effectively support JICA’s activities. PWRI has a close connection with othernational organizations in charge of the construction and management of infrastructures, often
cooperating with academic organizations and private companies. The fruit of these efforts has beenutilized significantly through improving the practical standard specifications and manuals, andproviding technical guidance and training for infrastructure managers in Japan as well as indeveloping countries.
The importance of taking appropriate actions to mitigate water-related disasters such as
floods and droughts has been emphasized at numerous international events and conferences. Awareof that, PWRI is currently preparing to establish an international centre on water-related hazard andrisk management under the auspices of UNESCO in coordination with the agencies and research
institutes concerned. The Centre is designed to conduct research, training and information
networking activities, focusing on water-related hazard and risk management.

II. CURRICULUM
1. Presentation of the flood situations and current countermeasures in the participants’countries or regions
2. Flood situations and countermeasures to reduce flood damages in Japan
3. Outline of flood hazard maps in the world/ in Asia/ in Japan
4. Effectiveness of flood hazard maps - a case of Japan5. Procedure for producing a flood hazard map(1) Collect and classify information(2) Set-up basic conditions(3) Draw up a historical flood map(4) Draw up a flood-prone area map(5) Draw up evacuation scenarios(6) Produce a flood hazard map(7) Distribute and educate the use of flood hazard maps

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6. Methods for fundamental analysis necessary to produce a flood hazard map(1) Drawing up a historical flood map(2) Runoff simulation(3) Using a global information system(4) Inundation simulation
7. “Town Watching”: a group field study in flood-prone area
(1) Investigation on site(2) Discussion in group and making a map(3) Presentation and discussion on the map
8. Flood hazard mapping in group
9. Producing, presenting and discussing concluding reports
At the end of the course, all participants are required to produce and present a three-pageconcluding report for discussion on how to produce and utilize flood hazard maps in theircountries. A report should include problems involved in their implementation and possible
solutions for them.

III. REQUIREMENT FOR APPLICATION
Applicants should be:(1) nominated by their government in accordance with the procedures mentioned in IV(2) technical managers or engineers with at least five years experience (two years for Doctor
holders) and currently engaged in river or flood management issues in the public sector(3) university graduates or equivalent(4) be proficient in spoken and written English (Inadequate command English will hinder training aswell as their dairy life)(5) under 40 years of age(6) in good health (both physically and mentally fit for the training)(7) non-military personnel
ATTENTION
Participants are required:(1) not to change course subjects or extend the course period(2) not to bring any members of their family(3) to return to their home country at the end of the course according to the international travel
schedule designated by JICA
(4) to refrain from engaging in political activities or any form of employment for profit or gain(5) to observe the rules and regulations of their place of accommodation and not to change3accommodations designated by JICA

IV. PROCEDURE FOR APPLICATION
1. Governments desiring to nominate applicants for the course should fill in and forward one (1)original and three (3) copies of the Nomination Form (Form A2A3), and the “Report on Flood
Situations and Countermeasures to Reduce Flood Damages” for each applicant, as describedin ANNEX I, to the JICA Office (or the Embassy of Japan) by September 2, 2005.
2. The JICA Office (or the Embassy of Japan) will inform the applying government whether or
not the nominee's application has been accepted no later than September 30, 2005.
3. “Report on Flood Situations and Countermeasures to Reduce Flood Damages” to besubmitted together with the Nomination Form and sent by E-mailAll applicants for this training course are required to prepare and submit a report under
the title of “Report on Flood Situations and Countermeasures to Reduce Flood Damages ” tointroduce flood occurrences and flood management policies in their own regions or countries
as described in ANNEX I. The report must be 11-13 pages and typed, and sent by E-mail(whrm@pwri.go.jp).
4. Preparation of presentation of “Report on Flood Situations and Countermeasures to
Reduce Flood Damages”
At the beginning of the course, all participants are required to make a ten-minutepresentation of the above report by using Power-Point slides, which should include somephotos and figures. Therefore, the participants are requested to prepare and bring thosepresentation materials with them in digital/electronic devices such as a floppy disk or
CD-ROM.

V. OTHER MATTERS
1. A pre-departure orientation will be held at JICA overseas offices to inform the selectedcandidates of details on travel to Japan, conditions of training, and other matters. Participants
will watch a video, “TRAINING IN JAPAN”, and will receive a textbook and cassette tape,“SIMPLE CONVERSATION IN JAPANESE”.
A brochure, “GUIDE TO TRAINING IN JAPAN” will be handed to each selected candidate4before (or during) the orientation.
2. Participants who have successfully completed the training course will be awarded a certificate by
JICA.

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ANNEX I
Format of “Report on Flood Situations and Countermeasures
to Reduce Flood Damages”< Cover Page >Report on Flood Situations and Countermeasures
to Reduce Flood Damagesin < YOUR COUNRTY >JICA region-focused training course on flood hazard mapping
JFY 2005
Prepared by < YOUR NAME >< YOUR POSITION >, < YOUR ORGANIZATION>< YOUR COUNTRY ><Main Pages>

Ⅰ．Organization (Maximum two pages)
1) Name of your organization
Please describe the name of your organization, contact address, telephone & fax
number, and website address.
2) Outline of your organization
Please describe the role, objective, mission and main activities of your organization.
3) Organization chart
Please include your organization’s chart and describe the mission of each section as
well as the number of staff.
4) Your recent work
Please describe your position and role in your organization, and your main work thatyou have done for the last five years.

Ⅱ．Overview of national policies on flood management(Maximum four pages)

1) Information on flood management policies in your country
Please introduce the outline of flood management policies and flood control works

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(structural and non-structural) in your country as well as institutional and legislative
frameworks including flood hazard maps.
2) Information on countermeasures to reduce flood damages including laws and regulations
Please fill in the following two tables using SAMPLE Table 1 and 2.
Table 1: Disaster mitigation program/practice entry form:
Individual
initiatives
Pro-active
Risk
response
Reduction
DamageMitigation
Re-active
Emergency
response
Management(during andRehabilitation andafter flooding) Restoration

Community
Initiatives

Government
initiatives

Community
initiatives

Government
initiatives

Table 2: Law and legislation entry form:
Individual
initiatives
Pro-active
response

Risk
Reduction
DamageMitigation
Re-active
Emergency
response
Management(during andRehabilitation
after flooding) Restoration

and[SAMPLE] See the following sample tables for reference:
Table 1: Disaster mitigation program/practice in Japan
Individual
Community
initiatives
Initiatives- resettlement to safer- ring levee
Pro-active
Risk
area
- drainage pump
response
Reduction- elevate housing land

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Government
initiatives
flood control project (levee rising,levee set-back, dredging andwidening river channels, divergenceand by-pass channels, and flood
control dams, etc.)

- flood insurance- flood proofing: e.g.
mizuya (water proof
house)- emergency provision- flood fighting corps- flood fighting materials- designation of shelters andevacuation routes- safety check of levees before
rainy season and reporting togovernment authorities.

- collection of
information (weather
broadcasting andinternet)- raising household
goods- self-initiatedevacuation- flood fighting (patrolling ofriver and levees, flood control
construction work),- dissemination of information- group efforts for voluntaryevacuation, enquiring into
safety conditions,- designation of shelters anddistribution of emergency food- disposal of rubbish- removing mud- restoration ofhousehold goods- collecting and distributing
relief funds- learning and reporting lessons
from the disaster.

- restoration of affected facilities(business restoration)- inspection of the cause of disaster- reevaluation of disaster prevention
works and their implementation

Community
initiatives

Government
initiatives

Risk
Reduction- Flood Prevention Association
Law

DamageMitigation
Emergency
Management- Flood Fighting Law- Fire Organization Law- Disaster Countermeasures Basic
Law- River Law- Specific-Multipurpose Dam Law
Flood Fighting Law
Meteorological Services Law

DamageMitigation

Re-active
Emergency
response
Management(during andafter
flooding)

Rehabilitation
andRestoration- water level and rainfall
observation;- precipitation forecast, flood
forecasting system, weather
information system;- evacuation drill- risk communication workshops- flood forecasting dissemination- hazard maps
- dissemination systems and support
for evacuation- official communication system fortransmission of disaster information- emergency drainage pump- organization of rescue teams- informing real-time rainfall andwater level- announcement of flood forecastingand of warning- announcement of evacuation orderand evacuation directives- multi-channel alert dissemination- sending rescue teams- procurement and offer of
emergency provisions and shelter
goods

Table 2: Related law and legislation:
Individual
initiatives
Pro-active
response

Re-active
response(during andafter
Rehabilitation
flooding)andRestoration- Flood Fighting Law- Flood Prevention Association
Law- Law for
Socio-economic
Rehabilitation Aid forVictims- Disaster Countermeasures Basic
Law- Flood Fighting Law- Meteorological Services Law- Disaster Relief Law- Disaster Countermeasures BasicLaw- Law on Disaster Recovery forState Funding of Public
Infrastructures Projects

3) General discussion and analysis (personal opinions are welcome)☆

analysis of the people’s response to flood alerts (e.g. reasons for ignoring or slighting
alerts);☆

applicability of advanced technologies such as radars or satellites in flood forecasting(e.g. prospects and limitations of these technologies to effectively improve flood risk
reduction);

Ⅲ．Introduction of the target area to which you want to apply a flood hazard map (Maximum five
pages)

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1) Selection of one target area (municipality, province/prefecture, country, etc.) to which
you want to apply a flood hazard map
2) Introduction of the policies and countermeasures for flood management, damage
mitigation, and emergency response measures in the area.
3) Introduction of its geographic, demographic and hydro-meteorological characteristics
by using base maps.
4) Introduction of the past flood disasters, and their social/economical damages in thisarea, based on the record of the last 10 years or more.
5) Introduction of the number and the types of candidate evacuation center such as
primarily schools, nursing homes.
6) Introduction of the number and the types of disaster prevention centers, including
police offices and fire stations.
7) Your ideas on how to prepare and distribute flood hazard maps in the area

Ⅳ. Report on the Activities by the Last Participant of This Training Course (Maximum two
pages)
Please report the activities by the last year’s participants from your country (after the training〜 present). If there are two of them, please report the activities respectively. The names ofthe last year’s participants, the organizations they belong to, and their concluding reports ofthe training course are available on the website (http://www.unesco.pwri.go.jp/).

<Notes>A report must be written on A4 size papers (210mm X 297mm) in single spacing.
ii) A report must be sent as a PDF file by e-mail (whrm@pwri.go.jp).
iii) Each page should contain about 500 words.
iv) Photos, figures and graphs should be effectively used.
i)

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CORRESPONDENCEFor enquiry and further information, please contact a JICA office orEmbassy of Japan, or address correspondence to:Program Team Ⅰ,
Tsukuba International Center (JICA TSUKUBA),Japan International Cooperation Agency (JICA)
Address: 3-6, Koyadai, Tsukuba-shi, Ibaraki-ken 305-0074, JAPAN
Tel.: (+81-29)-838-1117
Fax.: (+81-29)-838-1790
URL: http://www.jica.go.jp/
E-mail: tbictp1@jica.go.jp

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