DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FestPAC) MEETINGTUESDAY, NOVEMBER 10, 2020 AT 1:00PM
VIA VIRTUAL APPLICATION ZOOM: VIDEO / AUDIO CONFERENCE
Commission Members Present were:
J. Kalani English, Chair
Kalani Ka‘anā‘anā
Māpuana de Silva
Mehanaokalā Hind
Richard OnishiMonte McComber
Jamie Lum-

Senate President’s Designee
Hawaiʻi Tourism Authority (HTA) Designee
Community Member At-Large
Office of Hawaiian Affairs (OHA) Designee
House Speakerʻs Designee
Governor’s Designee
Department of Business, Economic Development
and Tourism (DBEDT)

Jacob Aki
Honey Maltin-Wisot
Kanoe Takitani-Puahi
Lynn Martin Graton
Maka Casson-Fisher
Malia Sanders
T. Ilihia Gionson
Dede Howa
June Matsumoto-

Senator English’s Office
Strategies 360
Mayor’s Office of Culture and Arts (MOCA)-Hawai‘i Tourism Authority
Native Hawaiian Hospitality Association
Native Hawaiian Hospitality Association
Hawai‘i Tourism Authority
Pacific Islands Institute

Margaret Ahn
Marlene Hiraoka
Timothy Tiu
Scott Tome-

Attorney General
DBEDT
DBEDT
DBEDT

-

Community Member At-Large
City and County of Honolulu Designee

Guests:Staff:

Apologies:
Snowbird Bento
Misty Kelaʻi

CALL TO ORDERMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
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Call to order: The meeting was called to order by Chair English at 1:05pm., who welcomed
everyone present via Zoom. Quorum was met with 7 members present: Ms. de Silva, Chair
English, Mr. Ka‘anā‘anā, Ms. Lum, Mr. McComber, Representative Onishi.
Chair English called upon Ms. Hind for the wehena (opening).

PUBLIC TESTIMONY ON AGENDA ITEMS
Chair English invited members of the public to testify on the agenda items. Hearing none, hecontinued with agenda items.
APPROVAL OF OCTOBER 20, 2020 MEETING MINUTES
Chair English requested a motion to approve minutes of October 20, 2020. Motion to approve byRepresentative Onishi and seconded by Ms. de Silva. No further discussion.
A roll call vote was requested with the following Commissioners approving the motion: Chair
English, Ms. de Silva, Mr. Ka‘anā‘anā, Ms. Hind, Ms. Lum, Mr. McComber, Representative
Onishi.
Chair English turned the meeting over to the facilitator for this meeting, Mr. Ka‘anā‘anā.
Review and Discussion of Commission’s Organizational Chart and Roles &Responsibilities
Commissioner Kaʻanāʻanā started discussion on the Roles & Responsibilities list.
Mr. McComber: I reviewed and looks good. Question on what “Network Weaver” means.
Mr. Ka‘anā‘anā: Role of Network Weaver is the bridge/liaison between local and global efforts.
Mr. McComber: I have a concern regarding having (or not having) a “Festival Director”-Would
like to discuss this issue later.
Representative Onishi: One question/clarification regarding fundraising. How does fundraisingrole work as it is also in Mr. Ka‘anā‘anā’s area of kuleana (responsibility)?
Mr. Ka‘anā‘anā: I will coordinate slide deck and essentially all commissioners will havefundraising kuleana. I will handle logistics to ensure that we are not making requests to the same
persons/organizations. I will be the hub for all commissioners.
Chair English: I agree with Representative Onishi and Mr. Ka‘anā‘anā. This is our area and will
work together.
Ms. de Silva: I would like to change “Omiyage package” to “Makana Aloha.”Ms. de Silva: I did not see a couple items on the list and have questions/comments about otheritems: 1)Uniforms—I assume this will go under Mr. Ka‘anā‘anā’s kuleana. 2) Preliminary
paperwork from delegates to create credentials is very important so “Credentialing” should
possibly be removed from Ms. Kelaʻi’s kuleana since she has so much. That information goes tothe committee that creates the credentials and there needs to be a certain amount of security
around that. Letʻs just be aware of that item as we move forward. 3) Need clarification on Ms.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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Bento’s responsibility for ceremonies protocol; will Ms. Bento take all protocol? What about
everything else besides ceremonies as we have protocol in everything? 4) Need to add Liaisonsto Tricky Items list. 5) Need to recognize there are different types of Makana Aloha. There are
official country gifts from government to government, individuals, and gifts for all delegates.
Should we break up this kuelana and just add to Tricky Items for now? 6) Please also add
Hawaiʻi Delegation under Tricky Items for now also. 7) Festival Village is not on the list.
Where does it fit - Ms. Bento or Ms. Kelaʻi?
Representative Onishi: I thought we decided to gather Makana Aloha for all types of delegates.
Chair English: The intent was to acquire Makana Aloha and then collectively decide how to
distribute.
Ms. Lum: Question to Ms. de Silva: please explain what you mean by Liaisons.
Ms. de Silva: The structure of the festival includes a number of liaisons for each delegation
including translators. Liaisons are responsible to contact heads of different areas for assistanceduring their entire stay at the festival; like a “concierge” for that delegation for their whole stay.
Liaisons can make or break your festival, requiring the highest standards of behavior.
Ms. Lum: DBEDT kuleana has been reviewed and we are fine with it. DBEDT has an active
contract with UH & Convention Center. DBEDT will work together with other commissioners inthose areas. Question on Unified Procurement – want to clarify whether this means that DBEDT
is the central point to procure. Up to this point, all funding has been state funding throughLegislative appropriation to DBEDT so it makes sense. We still have the trust account for nonstate funds that we are responsible for.
Mr. Ka‘anā‘anā: DBEDT has statutory control of the funds but will work with the Commissioner
that has the kuleana. An example of what unified procurement means is if an event under one
Commissioner’s kuleana needs chairs and an event under another Commissioner’s kuleana needs
chairs, then DBEDT would procure it as one transaction for the same service versus separatetransactions for the two separate events.
Ms. de Silva: DBEDT is keeping track of the money but needs to work with everyone else.
Mr. Ka‘anā‘anā: DBEDT is the Admin, Fiscal, and Legal front.
Chair English: Instead of ‘Meeting Administration’ change to ‘General Administration’ underMike McCartney.
Ms. Hind: Reviewed my kuleana. Catering and Transportation overall reviewed and looks
correct.
Mr. Ka‘anā‘anā: I would like to remove the Symposiums from my kuleana and move it to Ms.
Bento.
Mr. Ka‘anā‘anā: In the Tricky Item section- call attention to Motorcade (security function andprotocol function) because it has overlaps. How do we address it as a commission? Do we makeit an agenda item?
Chair English: It will depend on the level of the delegate the comes in. They may have their own
security.
Mr. Ka‘anā‘anā: That’s a good example, but how do we address it as a process for theCommission? Do we clarify in a meeting? Or do we want to coordinate individually with
Commissioners who hold this kuleana? What’s the process to resolve and clarify the Tricky
Items? Do we look at best practices? Do we address it in a full Commission meeting or in a
Permitted Interaction Group (PIG)?

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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Chair English: I would like to look at it as a best practice and address it.
Mr. Ka‘anā‘anā: Shall we address it as an agenda item or as a PIG?
Chair English: As a PIG.
Ms. de Silva: The kuleana in each Commissioner’s box will be delegated to others to do thework. Are the people that Commissioners recruit to be in charge of carrying out the kuleana
allowed to meet and make decisions legally?
Ms. Ahn: As far as the Sunshine Law, any person who is not a comission member can meet all
they want. Looking at the organization chart, it is up to Commissioners if they want to assign
each Commissioner their kuleana to implement, then bring it back to the Commission for
additional direction.
Mr. Ka‘anā‘anā: Reconfirming Ms. Ahn’s point. As long as they are not Commissioners, they
can meet. We should separate Commissioners’ work and work done by others.
Chair English interjected that he received messages that today’s meeting was not Facebook Live.
Ms. Lum stated that staff tested the link previously and it worked but that it was not working
today, so the recorded meeting would be uploaded later to Facebook. Chair English emphasizedthat this needs to be resolved by the next meeting.
Ms. de Silva and Chair English: Ms. Kelaʻi is not present. Asked if Ms. Takitani-Puahi canspeak for Misty Kelaʻi.
Ms. Takitani-Puahi: We are happy to put credentials elsewhere and not handle it. Couple ofquestions regarding motorcade. This is an example of the difference in what the Honolulu
Police Department (HPD) says we need and the Commissioner in charge of protocol says weneed. It crosses Commissioners’ kuleana. Can you clarifiy venue security vs. all of security? Is
it different?
Chair English: All the different manifestations of motorcade do eventually end up with the City
and County of Honolulu (City) being involved.
Mr. Ka‘anā‘anā: to Ms. Takitani-Puahi: Venue-specific security is referring to University of
Hawaiʻi (UH) security or private security that might be hired for an event.
Ms. de Silva: Mr. McComber would you take credentials?
Mr. McComber: OK, and Ms. de Silva says she would help.
Ms. Takitani-Puahi: The only reason credentials are on Ms. Kelaʻi’s list is because it was HPD
people that wanted to be involved in that and how they are created and handed out. We canmaintain the security aspect of credentials but work with Mr. McComber on the logistics andpaperwork regarding credentials.
Ms. de Silva: Most of Mr. McComberʻs preparation for credentials will be done in advance.
This will be a big kuleana before the festival.
Chair English: Can pre-credentialling be possible for some things in advance? We have time todo this as the festival is in the future.
Representative Onishi: One clarification. During registration, people check in, they get theircredentials. Registration for those that come late. How is this handled?
Ms. de Silva: All creditials go to the head of delegations. Mr. McComber will be sending themto the head of delegations. Not individual registration. Immunization records, flights, etc., are alldone up front. 75% might be done in advance. The rest will be done late and last minute. Only

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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heads of delegations get it. Or we create a portal for delegates to do their own. But typically itʻsheads of delegations that handle it.
Chair English: Request a vote for accepting the roles and responsibilities (kuleana) chart that wejust worked on with the understanding that we will make edits as kuleana evolves. Motion toapprove by Ms. de Silva and seconded by Representative Onishi. No further discussion. A rollcall vote was requested with the following Commissioners approving the motion: Chair English,
Ms. de Silva, Mr. Ka‘anā‘anā, Ms. Hind, Ms. Lum, Mr. McComber, Representative Onishi.
None opposed.
Festival Program Offerings
Mr. Ka‘anā‘anā to facilitate.
Mr. Ka‘anā‘anā: I am mindful that Program Offerings is mostly Ms. Bento’s kuleana. I requestthat since she is not here today we refrain from formal action but that we refine these offerings
for action at the next meeting.
Mr. Ka‘anā‘anā reviewed each section and asked for comments.
Mr. Ka‘anā‘anā: Slides were included in the meeting minutes package that was sent earlier to all.
Slide 7: Program Offerings: Performing Arts
• Oral Traditions: Any suggestions or thoughts?
o None.
• Music: Any suggestions or thoughts?
o None.
• Dance: Any suggestions or thoughts?
o None.
Slide 8: Program Offerings: Media Arts
• Mixed Media: Any suggestions or thoughts?
o Mr. McComber: Does academic works include dissertations?
o Mr. Ka‘anā‘anā: Yes.
• Visual Arts: Any suggestions or thoughts?
o None.
• Indigenous Languages: Any suggestions or thoughts?
o None.
Slide 9: Program Offerings: Living Arts
• Carving: Any suggestions or thoughts?
o None.
• Kapa: Any suggestions or thoughts?
o None.
• Tattooing/Body Ornamentation: Any suggestions or thoughts?
o None.
• Voyaging: Any suggestions or thoughts?
o Mr. Ka‘anā‘anā: We will defer to Ms. Bento to work with the Polynesian
Voyaging Society (PVS).
• Weaving: Any suggestions or thoughts?
o None.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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Slide 10: Program Offerings: Health & Wellness• Food Security/Sovereignty: Any suggestions or thoughts?
o None.
• Healing Arts: Any suggestions or thoughts?
o Mr. McComber: Would this include hoʻoponopono?
o Mr. Ka‘anā‘anā: Suggest definition of hoʻoponopono – conflict resolutiono Ms. de Silva: Please include Hula as a healing art, not just a dance formo Mr. Ka‘anā‘anā: Please add Cultural Practices for Wellness. Possibly a
symposium about hula as a healing art• ʻOhana: Any suggestions or thoughts?
o None.
Slide 11: Program Offerings: Special Events• Program Offerings Special Events:o Opening Ceremonyo Closing Ceremonyo ʻAwa/ʻAi Ceremonyo Fashion/Wearable Arts Showo Queens Pagento Other suggestions or thoughts? None.
Mr. Ka‘anā‘anā: We will distribute this to the Commissioners with today’s edits for review inpreparation for the next meeting.

Festival Program Schedule
Mr. Ka‘anā‘anā to facilitate.
Mr. Ka‘anā‘anā called for edits or suggestions.
Mr. McComber: For Youth Ambassadors, can we make this a two-day event – one day outside
and one day inside?
Ms. de Silva: Can we move it to Day 2 and 3 instead? Then the youth are meeting in the
beginning of the festival and going out into the community during the remaining days.
Chair English: Request vote to adopt the Festival Program Schedule with the understainding thatas it needs to be revised it will be. Motion to approve by Mr. McComber and seconded byRepresentative Onishi. No further discussion. A roll call vote was requested with the following
Commissioners approving the motion: Chair English, Mr. Ka‘anā‘anā, Ms. de Silva,
Representative Onishi, Mr. McComber, Ms. Hind, Ms. Lum. None opposed.
Festival Venues
Opening Ceremony, Festival Village, and Closing Ceremony; Mr. Ka‘anā‘anā to facilitate.
Mr. Ka‘anā‘anā: All of these venues are available. Are we ready to vote, or should we wait?

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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Mr. McComber: Rather we should think about the kuleana and function regarding how these
considerations work or don’t work with each venue.
Ms. Takitani-Puahi: Four years is too far in advance for the City to hold or reserve venues.
Typically, the City waits a year or two out before making decisions. I hear Mr. McComber’s
suggestion and feel it is appropriate to take the time to figure out logistics of which venues may
work best. Feasibility is next – which venues support the function of these locations.
Mr. Ka‘anā‘anā: Let’s spend some time in our areas of kuleana to figure out what our needs are.
Maybe we should have a goal to finalize program offerings with Ms. Bento.
• Finalize program offerings at December meeting.
• January we do check in meeting in the new year.
• Target February for decision date for venues.
Festival Logo:
Mr. Ka‘anā‘anā to faciliate.
Mr. Ka‘anā‘anā: Logos by no means are final but it will allow us to see visually to help us
conceptualize where we can go. Mr. Gionson presented slides of logos.
Mr. Ka‘anā‘anā: Help us to conceptualize where to go. Take a look at the logo presented in 3
different variations. Slide 15 & 16 for variations and coloring.
(Slide 15: Logo – layout – black and white versions)(Slide 16: Logo – layout – color versions)
Chair English: I like the logos. It can be used for different uses. Question regarding font?
Mr. Ka‘anā‘anā: Let’s stick with a font that is easy but we can change it.
Ms. de Silva: I like the traditional look of the font so that it doesn’t take away from thepetroglyph. Slide 15- can we use all 3 variations?
Mr. Ka‘anā‘anā: Ideally, we’d like to narrow it down to 1 logo on Slide 15 and then makevariations like on Slide 16.
Chair English: I like the top left logo (Slide 15).
Ms. de Silva: I like the top left logo (Slide 15).
Mr. McComber: I like top left logo (Slide15).
Mr. Ka‘anā‘anā: I will pull out top left logo and add it to the slide for review and approval.
Chair English: Request to vote now.
Ms. de Silva: It would better to wait for Ms. Bento and Ms. Kelaʻi to be present to vote.
Chair English: Excellent job on logo. Can we have it before us before we contemplate.
Mr. Ka‘anā‘anā: Logo slide and program offerings will be sent to DBEDT to distribute tocommissioners to review for the next meeting.
Chair English: Thank you to Kalani and team for getting us to this point.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
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PUBLIC COMMENTS
Chair English opened up for public testimony. Hearing none, he moved on to the next agenda
item.

NEXT MEETING
Next Meeting – TBD
Ms. de Silva: Please confirm with Ms. Bento and Ms. Kelaʻi before setting date.
Mr. Ka‘anā‘anā: Suggests cutting down meeting time to 3pm as there are fewer big decisions to
be made.
Chair English: Please change meeting time to 1pm-2:30pm.
Ms. Lum: We will confirm date 2 weeks prior.
Suggested date: Tuesday, December 1, 2020 at 1pm-2:30pm (end time approximate).
ADJOURNMENT
Senator English adjourned meeting at 2:33pm

Respectfully Submitted,

Senator J. Kalani English
Chair

November 30, 2020
Date