13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

Administration/Operations
Finance

Fundraising

BENCHMARKSTARGET DATESTATUS INDICATORCOMMENTS (Mandatory if status is modified orcanceled)

Monthly finance reports Commission meetings

COMMENTS (Mandatory if status ismodified or canceled)
9/26/2019

COMMENTS (Mandatory if status ismodified or canceled)
10/9/2019

COMMENTSCOMMENTS (Mandatory if status is
COMMENTS (Mandatory if status is (Mandatory if status ismodified or canceled)modified or canceled)modified or canceled)
11/13/2019
11/27/2019
10/23/2019

Venues & Facilities

Secure all venues and fac

6/1/2019

No new developments

Honolulu Community College Upcoming
meeting with UH Kennedy Center 10/4,

Meeting with 1) HCC potential venue foryouth programs, student volunteers,
sound & tech interns & media center;2)
UH Kennedy Theatre re: Theatre fordance and theatre productions, rehearsal
spaces and alternative sites for
programming if HCC becomes too
expensive and we donʻt raise the needed
funds to cover costs at HCC; 3) Kumu
Kahua committed in kind use of theirtheatre for theatre productions, lectures,panels; 4) Polynesian Cultural Center isinterested in supporting with space,theatre, cultural demonstrations,volunteers etc.
No new developments

Volunteers

Develop volunteer progra

9/30/2019

Pending Release of Additional Funding

Volunteer Coordinator Pending release offunds, volunteer opportunities to beplaced on website,

Volunteer opportunities to be placed onwebsite pending new contract with
Strategies360

Volunteer coordinator job description
draft developed

Volunteer Chair: Monte McComber

Risk Management

Develop risk mgmt plan

Pending Release of Additional Funding

No new developments

No new developments

No new developments

No new developments

No new developments

Event Evaluation

Hire contractor

SMS to conduct initial Evaluation

No new developments

SMS Contract Phase 1 has ended

No new developments

No new developments

No new developments

5/1/2019 - select & award

No new developments

No new developments

FederalGrants submitted/pending: IMLS $100,000, NEA
Our Town (Kakaʻako) $200,000, NEA Art Works $100,000, MapFund - $45,000

StateSen Kalani English

Additional SFCA $15,000 secured

no new developments

no new developments

no new developments

no new developments

City & County

Potential for City & County to support with$1million in MOCA Budget for FestPac

Potential for City & County to support withno new developments$1million in MOCA Budget for FestPac

no new developments

no new developments

no new developments

Corporate & Community

Donor Program

Sponsorships

RFP Draft

Pending hiring of Fundraiser, Communications
with Beth Lum who suggested we wait until after
Legislative session to determine what funding Leg
Pending Meetings with DBEDT
may appropriate to set fundraising goal

1) Native Arts & Cultures Foundation(NACF) $50,000 sponsorship committed
to support Native Hawaiian artists
concert at HCC

Meetings held with Denise Hayashi &Beth Lum. Corporate Giving Levels
suggested at $100K, $50K, $25K for
major donors with benefits to be set
based individual. Suggestion thecommission to assist with develoing a
Received 2nd donation from Smithʻslist of the top 10 potential donors,
Boat Tours for Delegates travel toindividuals to approach for support.
Kauaʻi (Total 2018 -$50,000, 2019,
Upcoming meetings with Matson(Misty) & follow up with KITV4 (Monte), $50,000) Meetings held 11/29Alohilani Resort (website), Outrigger
Alohilani re:Rooms/Sponsorship,(Vicky), Presentation to HTA (Kalani
11/31 - Matson held to discussKaʻanaʻana). Request sent to Hawaiian potential for in kind, event and cashAirlines
sponsorship,

RFP Set deadline

S360 to send list of potential donors toPA'I to compare/add to our current
listing. Met with Denise Hayashi, meetingnext week for follow up regarding
S360 to send list of potential donors tosponsorships. Scheduled meeting with
PA'I to compare/add to our current
Beth Lum to discuss fundraising strategies listing. Discussed Media strategy, Media Presentation of Media Kit & Sponsor& sponsorships etc.
Kit Presented
Package by Strategies 360

Interview, Select & Award

Meetings for Sponsorships & Support
with: 1)Polynesian Culture Center isinterested in participating and supporting
FESTPAC by hosting delegations at PCC
for demonstrations and will commit to
supporting with volunteers and otherresources pending discussion with PCC
management team. 2) Meeting withKITV4 to discuss livestream of main
events i.e. Wa'a Arrivals, Opening/Closing
Ceremonies, Ecumenical Service,
SMS Suggested Sponsorship package
Kamehameha Day & Parade of Nations
attached.

Request from JTB & Prince for sponsor package

Page 1 of 3

SMS Suggested Sponsorship package
attached.

FESTPAC Mtgs: HowardHughes, Hawaiʻi StateArt Museum, StateFoundation on Cultureand the Arts, nā Kumu
Hula Pua Kanakaʻole,
Noenoe Wong Wilson,
Sonny Ching, upcoming
meetings Convention
Center Art Exhibition
Curators
11/27,Honolulu
Community College
12/5

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

Programs

Special Programs

Festival Village

Heritage ArtsHCC Exhibition Halls, Bishop Museum, State Art
Museum, Honolulu Museum

Pending Country Confirmations

Pending Country Confirmations

Pending Country Confirmations

Pending Country Confirmations

Pending CountryConfirmations

Creative ArtsHCC Exhibition Halls, Bishop Museum, State ArtMuseum, Honolulu Museum

Pending Country Confirmations

Pending Country Confirmations

Pending Country Confirmations

Pending Country Confirmations

Pending Country
Confirmations

Delegation Advance Visits

Dates set for 9/9-13/2019

Completed

Completed

Completed

Completed

Completed

Opening & Closing Ceremonies

ʻIolani Palace, Waikīkī Shell/Neil Blaisdell Arena

Iolani Palace confirmed, Kapi'olani Park
Pending meeting with MOCA & City Parks, No New Developments

No New DevelopmentsNo New Developments

No New Developments

ParadeKainoa Daines/Kamehameha Day Commission
Randie & Jamie Lum, Polynesian Voyaging
SocietyConfirmed with Kamehameha DayCommission
Confirmed Waʻa Arrivals to be Sponsoredby Kamehameha Schools

Discussing potential sponsors for floats
by hotels & other organizations.

No New Developments

No New Developments

No New Developments

No New Developments

No New Developments

No New Developments

No New Developments

No new developments

No new developments

No new developments

No new developments

No new developments

No new developments

No new developments

No new developments

WaʻaOfficial Vote by Temp Commission on Ala WaiPromenade for FestPac Village Location
Tents & equipment to be purchased
Meetings Kuiniselani, Strategies 360, Ala Moana
Kakaʻako Neigborhood Board, Daniel Nahoʻopiʻi(SMS Data Evaluation), Tatiana vonOelhoffen/Island Style Innovations/DMC re: Sept
Delegation Mtgs logistics, Secured $159 roomrate for Sept. 2019 and $179 Room Rate for June
Stage to be constructed at Ala Wai
2020 includes breakfast,

Architecture

Construction
Logistics/Support Services
Welcome Committee

Catering

Meetings with 1) Prince Waikīkī regarding
hosting and sponsorship proposal;. 2)
Mufi Hannemann re: presentation at next
HLTA annual meeting at the Prince onMtg with June Matsumoto regarding
housing & ground transportation 9/6, 9/11 Maui;
Meetings with UH catering regarding food Meetings with UH catering regarding
and potential partnerships with local food food and potential partnerships withlocal food providers
providers
No New Developments

Ground Transportation

Meeting and phone conversation with Tom
Laidlaw regarding ground transportation, Robert's Hawai'I confirmed they haveupcoming meeting 9/26
enough school buses to handle FESTPAC. No New Developments

Housing

Hire Destination
Management Company;
secure housing by
6/1/2019

Artist meetings to be held in May after Merrie
Monarch to organize artists, discuss headofdelegation selection, Country makana/hosting Hawai'I Artist/Kumu Meetings to bedelegations and volunteer opportunties
Scheduled for late November

HOD Info & Admin Center
MedicalSecurity
Customs & Immigration
Biosecurity Plan
Biosecurity

Security to be developed with MOCA &City Parks, Will set up meeting schedulewith Misty Kela'i
7/1/2019

Benton Pang Report

Benton Pang Report

Page 2 of 3

Michael Pili Pang presented FESTPAC
at the annual HLTA meeting atHapuna Prince last weekNo New Developments

No New Developments

Pending proposal from Robertʻs
Hawaiʻi

Hawai'I Artist/Kumu Meetings to be
Scheduled for late November ro discuss
HOD. Artist Coordinators: Hālau Hula:
Vicky Holt Takamine/Māpuana deSilva/Michael Pili Pang, Visual Artists:
Kapulani Landgraf/Kaili Chun/Drew
Broderick, Theatre Artists: HailiʻōpuaBaker, Culinary Artists: Tammy
Kealoha/Kealoha Domingo/Puka Asing,
Next meeting scheduled for Sunday Nov.
3rd.
No New Developments

No New Developments

No New Developments

Meeting to be scheduled

Meeting to be scheduled

Meeting to bescheduled

Meeting to be scheduled13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

Marketing & Communications(Separate marketing & comm plan)

Public Relations

Foreign Affairs

Strategies 360 Report

Advertising & Promotion
Publications
Media Relations
Merchandising
Govʻt VIP/Protocol
VIP Reception

Suggest Washington Place/Dennis Ling

CPAC Meetings

Convention Center

Education

TravelStrategies 360…pending discussions
regarding contract.

Strategies 360 Meeting facilitated byMonte McComber: Meeting scheduledwith John White, VT & Jay, 10/8 todiscuss invoices and payment scheduleand deliverables, Strategies will submit
comprehensive list of donors, Strategies
will launch website 2.0, Strategies andPA'I agree that website will continue as
one of the deliverables under Strategies
new agreement with PA'I, details TBD.

Convention Center

Symposium & Forums
New Zealand 2/20-25/20 Monte Mccomber - Comm
Misty Kelaʻi - Commission
Jacob Aki - Rep. Sen Engli
Honey Maltin-Wisot - Str
Kahoku Lindsey - Asing, FMichael Pili Pang -FestPa
Hotel
Total Travel, New Zealan

Convention Center/Kamakakuokalani

11/8 - Strategies 360 Updates. re:
Next Strategies 360 Meeting scheduled extension of existing contract forfor Tuesday, 2/29 2pm
Website & Marketing Phase !!,Media Strategy Plan suggested by 360
Revised Media Strategies 360 planpending funding

Discussions with DBEDT/Tanaka regarding Discussions with DBEDT/Tanaka
who this person should be
regarding who this person should be

Convention Center

Convention Center. Discussions todetermine what exactly will be covered
by Hawai'I Host

Convention Center

Youth program designed and curriculum
schedule being developed. Next meetingwith 'Aha Puko'a coordinators scheduled
for November.

Convention Center

Coordinator for Symposiums to be
determined$1,432.30$1,432.30$1,428.63$1,428.63$1,424.36$1,424.36$1,791.61$10,362.19

Page 3 of 3

Need Volunteer to Chair

Meeting with Kuhio Lewis/CNHA
regarding designing & hosting
symposiums & forums at HXX

Need Volunteer to Chair

Fundraising
FederalState
Hawai'I State Legislature
Office fo Hawaiian Affairs
Hawai'I Tourism Authority
State Foundation of Culture & Arts

2017

2018

2019

$450,000$0$0$0$950,000$0$0$0$1,000,000$15,000

City & County of Honolulu
MOCANational
NEA Our Town
NEA SFCA

LocalSmiths Boat Tours
Hawaiian Airlines
Barbara SmithCentral Pacific Bank
Bank of Hawai'iFirst Hawaiian Bank
Cooke Foundation

In Kind
Kamehameha Schools
Honolulu Museum of Art
Bishop Museum
Hawai'I State Art Museum/SFCA
Polynesian Cultural Center
Kumu Kahua
Pacific Islanders in Communication
Doris Duke Theatre/Honolulu Museum of Art

Total$60,000$50,000$40,000$10,00020202019 HTA Grant Pending $500,000