Actuals
2017
2018

2019

Proposed Budget
2020

Revenues

Current
Totals2017
Budget Draft
TotalsFEDERAL
Grantmaking Institutions: NEA Art Works, NEA Our Town,
Institute of Museum & Library Services, Administration for
Native Americans$400,000$500,000$900,000$0$400,000$500,000$900,0002017 APPROPRIATION - $500,000$275,000$175,000$0$475,0002017 APPROPRIATION - $500,000 CORRECTION$275,000$120,000$80,000$475,000$0$755,000

Total: Federal$0

STATE OF HAWAII2018 APPROPRIATION - $950,000
2018 APPROPRIATION - $950,000 CORRECTION$755,000$855,000$855,0002019 APPROPRIATION - $4,400,000$4,000,000

2020 APPROPRIATION - $1,000,000 (GIA)
Total: State of Hawaii$0$275,000$975,000$4,000,000$1,000,000$1,000,000$5,080,000$6,330,000

C&C OF HONOLULU
2019 Request - $1,000,000$1,000,000$1,000,000

2020 Request - $1,000,000$1,000,000$1,000,000

Total: C&C of Honolulu$0$0$1,000,000$1,000,000$2,000,000

TOTAL GOVERNMENT$0$275,000$2,375,000$6,580,000$9,230,000

PRIVATE GRANTS, SPONSORSHIPS &FUNDRAISER
Hawaii Foundations$300,000$300,000$170,000$375,000$545,000$1,000$50,000$75,000$136,000$50,000$600,000$1,000,000$1,650,000

National & International Foundations
Individual Donations$10,000

Corporate Sponorships
Total, Grants$10,000$51,000$820,000$1,750,000$2,631,000

TOTAL PRIVATE$10,000$51,000$820,000$1,750,000$2,631,000

PROGRAM INCOME
Event & Ticket Sales: Gen. Admission, VIP Access, Special
Events, Tour Packages$

600,000$600,000

Food & Merchandise Sales$

325,000$325,000

Vendor Fees$

125,000

Total, Program Income$125,000

$0

$0

$0

$1,050,000$1,050,000$10,000$326,000$3,195,000$9,380,000$12,911,000

Festival Director - Vicky Takamine

In Kind$50,000$75,000$75,000$200,000$200,000

Personnel

Administration

Finance Director - Jay Rojas (PAʻI Managing Director)
Director of Administration & Development - Michael PiliPang

in Kind$25,000$40,000$40,000$105,000$105,000

Personnel

Administrationin Kind$25,000$75,000$75,000$175,000$175,000

Personnel

Administration

Administrative Assistantin kind$10,000$20,000$20,000$50,000$50,000

Personnel

Administration

TOTAL REVENUE

Expenses
Administration: Salaries & Wages

Programs Director - TBD

Actuals
2017
2018

2019

Proposed Budget
2020

Current

2017
Budget Draft

in kindin kind$50,000$75,000$125,000$125,000

Personnel

Programming

Special Events Coordinator- TBD

in kind$50,000$75,000$125,000$125,000

Personnel

Planning

Fundraising & Corporate Sponsorship Coordinator- TBD

in kind$50,000$100,000$150,000$80,000

Personnel

Planning

Volunteer Coordinator- TBD

in kind$40,000$75,000$115,000$115,000

Personnel

Planning

Logistics Coordinator -TBD

in kind$25,000$25,000$125,000

Personnel

Planning

Lodging Coordinator- TBD

in kind$12,500$12,500$115,000

Personnel

Planning

Government Coordinator- TBD$30,000$30,000$100,000

Personnel

Planning

VIP Logistics Coordinator-TBD$30,000$30,000$100,000

Personnel

Planning$0$40,000

Grant Writer
Director of Marketing/Communications
Promotion & Marketing$13,436
Total: Salaries & Wages$123,436$0$80,000$13,436$863,436$400,000$632,500$1,155,936$2,398,436

Administration: Miscellaneous
Bank Fees (international Transaction Fees)

$177

$500

$10,000$10,677$10,677

Misc

Bank Fees

Conferences -HTA Global Summit
Contract Labor (Website Setup/Hosting/Video
Documentation)$1,500$2,000$2,000$5,500$5,500Misc

Conference Fees

$3,603$50,000$25,000$78,603$78,603

Personnel

Contrract

Dues & Subscriptions (Software/business applications)$283$2,000$2,283$2,283

Supplies

Software

GIFTS - Fiji Council Members$385$2,000$2,385$2,385

Misc

Gifts

TRAVEL Council Mtgs n Fiji

$14,888$0$0$14,888$14,888

TravelFiji$15,000$50,000$65,000$65,000

Services

Site-Visit$0$150,000$150,000$273,200

Services

Data Collection

TravelTravelTravelMeals

Human Resources

2019 Heads of State/Council Meeting & Site Visits ) Oʻahu
Data, Survey & Evaluation$0

Decorations of Venues$105,000

Marketing & Communications$500,000

Te Mata Tea - NZ Trip

$20,000

MEALS (2018 Council Fiji & Oʻahu Launch Event)Total: Miscellaneous$20,000$9,728$0$0$9,728$9,728$30,565$91,500$237,000$359,065$1,067,265

Administration: HR & Office
Human Resources/Payroll (contract)

in kind$5,000$7,500$12,500$12,500

Contractual

Office Furniture, Equipment, Supplies$368$20,000$40,000$60,368$60,368

Equipment

Equipment

VENUE RENTAL (Council Meetings/Special Events)$3,205$10,000$50,000$63,205$63,205

Events

Venue Rental$0$32,000$40,000$72,000$72,000

Contractual

Accounting/Audit$0$150,000$150,000$50,000

Contractual

Telecom

Language services

in kind$50,000$150,000$200,000$200,000

Services

Translation

Office Telephone/Utilities/Cablein kind$3,000$5,000$8,000$10,000

Contractual

Telecom

Rent - Officein kind$28,800$28,800$57,600$120,000

Contractual

Rent$3,573$148,800$471,300$623,673$588,073

Accounting & Audits
Event IT and Telecommunications: Infrastructure, Landline,
Wireless, Radio Frequency, Public address systems, TV andcable, Internet

Total: HR & Office

THESE TOTALS ABOVE WERE NOTCAPTURING THE FIRST TWO
ALLOCATIONS IN THE FORMULA

Administration: Legal
Legal services$10,000$50,000$60,000$60,000

Contractual

Legal

Licensing royalties$40,000$100,000$140,000$140,000

ContractualRoyalties

Insurance$5,000$100,000$105,000$105,000

Contractual

Insurance

Operational/workplace safety$10,000$100,000$110,000$110,000

Contractual

Insurance$65,000$350,000$415,000$415,000

Total: Legal$0Actuals
2017
2018
TOTAL Administration Expenses$157,573

2019

Proposed Budget
2020

Current

2017
Budget Draft$705,300$1,690,800$2,553,673$4,468,773

Programs: Ceremonies and Protocol
Arrival of the Wa'a Ceremony- Magic Island$525,000

Opening Ceremony- ʻIolani Palace
Lei Draping Ceremony - King Kamehameha Statue (City &County Sponsored Event)$275,000$5,000$5,000$5,000

EventsKamehameha Day Parade/Parade of Nations$300,000$300,000$3,000

EventsParade$25,000$75,000$100,000$100,000

EventsVIP Hosting$25,000$380,000$405,000$943,000

Film Festival

Heads of State Welcome
VIP Gifts and Protocols

Lei Draping$35,000
Total: Ceremonies & Protocols

Programs: Exhibits & Venues
Festival Village Programs & Events - 9 days
Hawaiʻi State Art Museum (State Foundation of Culture &Arts co-sponsored)
Film Festival- (Pacific Islanders in Communications
Sponsored
Bishop Museum (Institute for Museum & Library Studies cosponsored)$3,000,000$10,000$10,000$10,000

Events$150,000$150,000$150,000

EventsBishopHonolulu Museum of Art - (MapFund co sponsored events)$150,000$150,000$150,000

EventsLiterary

Wearable Art Shows - Hawaiʻi Convention Center$400,000$400,000$400,000

Events

FashionQueen Pageant - Hawaiʻi Convention Center$150,000$150,000$150,000

Events

FashionEcumenical Service - Hawaiʻi Convention Center$150,000$150,000$150,000

EventsEcumenical

EventsCulinary$10,000

Culinary Demonstrations - Festival Village
Total: Exhibits & Venues$0$150,000$150,000$150,000$1,160,000$1,160,000$4,170,000

Programs: Education & Production
Artistic Planning meetings$5,000$5,000$10,000$10,000

Contractual

Training

Artistic personnel$5,000$100,000$105,000$105,000

Events

Personnel

Artistic contractors$5,000$10,000$15,000$15,000

EventsContract

Community engagement$55,000

Education programs$5,000$100,000$105,000$105,000

Events

Educational

Merchandise$50,000$50,000$100,000$100,000

Supplies

Merchandise$70,000$265,000$335,000$390,000

Graphics

Total : Education & Production

Programs: Media/Marketing/Sponsorship
Festival program design$10,000$10,000$10,000

Contractual

Festival program printing$2,000$50,000$52,000$52,000.00

Contractual

Printing

Decorating - venues$1,000$50,000$51,000$51,000.00

Events

Decorations

Sponsorship$5,000$20,000$25,000$25,000.00

ContractualMarketingMerchandise$20,000$80,000$100,000$100,000.00

Supplies

Merchandise$5,000$5,000$5,000.00

Contractual

Printing/Fees$50,000$25,000$75,000$75,000.00

ContractualWebsite$150,000$150,000$150,000.00

Contractual

Media

ContractualDocumentation

TicketingWebsite development
BroadcastingAdvertising/Media$850,000.00

Documentation
Total: Media/Marketing/Sponsorship

TOTAL Program Expenses$0$20,000$100,000$120,000$120,000.00$98,000$490,000$588,000$1,438,000$193,000$2,295,000$2,488,000$6,941,000Actuals
2017
2018

2019

Proposed Budget
2020

Current

2017
Budget Draft

Festival Village (Planning/Design & Construction)
Exhibition/Performances Venues - Hawaiʻi Convention
Center$0$272,900$272,900$2,200,000

Contractual

Engineering/Construction$0$363,465$363,465$2,050,000

Contractual

Venue

Media / Work force offices$0$50,000$50,000$50,000

Contractual

Rent$25,000$50,000$75,000$75,000

Contractual

Rent

$0

$100,000$100,000$100,000

Contractual

Venue$25,000$836,365$861,365$4,575,000

Venue rental$0$100,000$100,000$250,000

Contractual

Venue

Cleaning/waste management$0$300,000$300,000$50,000

Contractual

Utilities

Laundry service$0$20,000$20,000$20,000

Contractual

Utilities

Utilities$0$50,000$50,000$50,000

Contractual

Utilities$0$470,000$470,000$370,000

Contractual

Security

Contractual

Equipment

Personnel

Contract

Venues & Facilities: Design & Construction

Temporary facilities
VIP lounges
HOD administration centers$100,000
Total: Design & Construction$0$0Venues & Facilities: Services

Total: Equipment & Production

Venues & Facilities: Equipment & Production
Security: crowd control, bag search$150,000

Ushers / tickets$50,000

Audience service and info

$10,000

Tent, Equipment rental - sound, staging, lighting$0$380,500$380,500

Production personnel$2,000,000$250,000

Production contractors
Total: Equipment & Production

TOTAL Venues & Facilities Expenses$0$50,000$250,000$300,000$300,000$50,000$630,500$680,500$2,760,000$75,000$1,936,865$2,011,865$7,705,000

Support Services: Medical
Hospital facilities$0$5,000$5,000$100,000

Services

Medical

Medical transport$0$50,000$50,000$50,000

Services

Medical

Venue first aid$25,000

Delegation care

$20,000$0$55,000$55,000$195,000

Delegation (2,800 X$ 34 X 15 days)$0$1,554,000$1,554,000$1,890,000

Services

Catering

VIP (56 X $75 X 15 days)$0$63,000$63,000$225,000

Services

Catering

Hospitality - VIPs, Sponsors, Government$0$50,000$50,000$50,000

Services

Catering

Staff and volunteers$0$100,000$100,000$100,000

Services

Catering

Media

$0

$15,000$15,000$15,000

Services

Catering$0$1,782,000$1,782,000$2,280,000

Contracted security$0$46,000$46,000$525,000

Personnel

Security

Support to Police$0$200,000$200,000$200,000

Personnel

Security

Total: Medical

Support Services: Catering

Total: Catering

Support Services: Security
Equipment and facilities

Planning, training & management$150,000$50,000

Actuals
2017
2018

2019

Proposed Budget
2020

Current

2017
Budget Draft$0$246,000$246,000$875,000$5,000$1,260,000$1,265,000$1,265,000

Services

Transportation$0$67,200$67,200$240,000

Services

Transportation

Corporate/sponsors/donors$0$5,000$5,000$5,000Services

Transportation

Public -Shuttles between venues$0$75,000$75,000$75,000

Services

Transportation$5,000$1,407,200$1,412,200$1,600,000

Accommodations - delegation (2,800 X $48 X 15 days)$0$2,016,000$2,016,000$2,016,000

Services

Housing

Accommodatons - VIP (56pax X $300 X 15 days)$0$252,000$252,000$900,000

Services

Housing$0$2,268,000$2,268,000$2,916,000$5,000$5,758,200$5,763,200$7,866,000$26,980,773

Total: Security

Support Services: Transportation
Delegation travel - buses (56 buses X $500 X 15 days) * 3
trips/day
VIP travel - rental cars (56pax X $80 X 15 days)
Work force, committee$15,000

Total: Transportation

Support Services: Accomodations

Total: Accomodations

TOTAL Support Services Expenses
Total Expenses
Total Income
NET (LOSS/GAIN)$0$0$157,573$978,300$11,680,865$12,816,738$10,000$10,000$326,000$168,427$3,195,000$2,216,700$9,380,000-$2,300,865$12,911,000$94,262

FESTPAC Hawaii 2020
Budget2017

Revenues

FederalState$
Grants$-2017 Appropriation - $500,000
2018 Appropriation - $950,000
2019 Appropriation - $4,000,000
2020 Appropriation - $1,000,000 (GIA)

$
$
$
$

-

2019 Request - $1,000,000
2020 Request - $1,000,000$$-

Hawaii Foundations
National/International Foundations
Individual Donations
Corporate Sponsorships

$
$
$
$

10,000-

Event & Ticket Sales
Events, Tour Packages
Food/Merchandise Sales
Vendor Fees

$
$
$
$

-

-

$

-

$

$
$

400,000$$$$

120,000
855,000-

275,000$$$-

400,000

Totals500,000

500,000

975,000$$$

1,000,000$

1,000,000

10,000

$
$
$
$
$

1,000
50,000

$
$
$
$

-

-

$

$ 10,000

51,000$$$$$170,000
50,000600,000

$
$
$
$

-

-

$

-

1,750,000

1,050,000

600,000
325,000
125,000$ 3,195,000$

6,330,000$ 475,000 (does not include 10% reserve)$ 855,000 (does not include 10% reserve)$ 4,000,000$ 1,000,000$
2,000,000$

2,631,000$

1,050,000$

12,911,000$

1,767,103$

44,616$$2,887,401$

60,368$202,283$

1,904,205$

5,932,200$

18,562$75,000$ 300,000$ 545,000$ 136,000$ 1,650,000
$

$
$
$
$

900,000$ 1,000,000$ 1,000,000$ 300,000$ 375,000$
75,000$ 1,000,000$$ 326,000

820,000$
900,000

5,080,000$
80,000$$ 4,000,000$ 1,000,000$ 1,000,000$

Total Revenues

-

-

2020

$ 1,000,000$

Program Income

$

2019

$ 275,000$$$$

Private Fundraising$$

City & County of Honolulu

2018

$
$
$
$

600,000
325,000
125,000$ 9,380,000

Expenses
Salaries/Honoraria$

Administration
Planning
Programming
Safety/Security
Contract Labor

$
$
$
$
$

-

Council Meetings in Fiji
Meals (Council meetings/O'ahu Launch)
Te Mata Tea (NZ - Commission Approved)

$
$
$

-

Travel

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

-

$

$
$

-

BishopContract
Culinary
Decorations
Ecumenical
Educational
FashionFilm
Lei Draping
ParadePersonnel
Venue Rental
VIP Hosting
Literary

$
$
$
$
$
$
$
$
$
$
$
$
$
$

-

Catering
Data Collection
Housing
MedicalSite-Visit
Translation
Transportation

$
$
$
$
$
$

-

Bank Fees
Conference Fees
Gifts (Fiji Council Members)

$
$
$

-

10% Contingency$-

Events$Services$

Miscellaneous$

Contingency

Proposed

13,436
-

$

368

$

283

$
$
$
$
$
$
$
$
$
$
$
$
$
$

3,205
-

$
$
$
$
$
$

-

$
$
$

177
1,500
385

$

-

$

-

Supplies$

Total Income
Total Expenses
Net Gain/(Loss)

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

$
$
$
$
$
$

210,000
140,000
50,000100,000$$$

20,00024,616$

13,436

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

32,00020,000$20,000$72,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$

5,000
1,000
5,000
5,000
10,00025,000
-

$
$
$
$
$
$
$

15,00050,000
5,000

$
$
$

500
2,000
2,000

$

75,000500,000$

210,000
347,500
75,000246,000
275,000$$$-

20,000$240,800

5,000
15,00010,0005,000
2,000
53,80040,0003,000
5,000
50,000

368

$
$
$
$
$
$

$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

40,000100,000
272,900
380,500
10,0007,500
200,000
50,00020,000150,000
55,000128,800
100,000
155,000
5,000
370,000
563,465
25,000$40,000$130,000

$
$
$
$
$
$
$
$
$
$
$
$
$
$

150,000
10,000150,000
50,000150,000
100,000
550,000
10,0005,000
300,000
100,000
50,00075,000150,000

20,000$1,153,500
$
$
$
$
$

530,000
487,500
125,000
246,000
378,603$$$

14,888
9,728
20,000-2,633,165
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$

72,000120,000
272,900
380,500
10,00012,500215,000
60,00038,436150,000
57,000182,600
140,000
158,000
10,000370,000
563,465
75,000$60,368$$202,283
-

$
$
$
$
$
$
$
$
$
$
$
$
$
$

150,000
15,000150,000
51,000150,000
105,000
550,000
10,0005,000
300,000
105,000
63,205100,000
150,000

40,000-

Supplies

Total Expenses$-

Office Equipment$

113,603

14,888
9,728
-

-

-

Equipment

$
$
$
$

$

Accounting/Audit
Documentation
Engineering/Construction
Equipment Rental
Graphics
HR/Payroll
Insurance
Legal
MarketingMedia
Printing
Rent
Royalties
TelecomTraining
Utilities
Venue Rental
Website$$ 110,000
$
$
$
$
3,603

$

Contractual Services

-

$

-

$

-

$

-

$

-

$

-

$
$
$

10,00010,000

$

283

$

3,205

$

-

$

2,062

$

51,000$70,000$130,000

1,850,000

5,862,200$ 1,782,000$ 150,000$ 2,268,000$
55,000$50,000$ 150,000$ 1,407,200$-

72,000$4,500$ 1,782,000$ 150,000$ 2,268,000$
55,000$65,000$ 200,000$ 1,412,200
$

$
$
$

10,000
2,000
-

$

-

75,00012,000$$$$-10,6775,500
2,385$ 157,573$ 1,053,300$ 11,680,865$

12,891,738

$
$
$

$
$
$

$
$
$

$
$
$

12,911,000
12,891,738
19,262

326,000
157,573
168,427

DRAFT - NOT FOR DISTRIBUTION

3,195,000
1,053,300
2,141,700

9,380,000
11,680,865(2,300,865)

As of 3/27/19 09:30a

Actuals
2017
2018

2019

Proposed Budget
2020

Totals2017
Budget Draft

Festival Director - Vicky Takamine

In Kind$50,000$75,000$75,000$200,000$200,000Salaries/Wages

Administration

Finance Director - Jay Rojas (PAʻI Managing Director)
Director of Administration & Development - Michael PiliPang

in Kind$25,000$40,000$40,000$105,000$105,000Salaries/Wages

Administrationin Kind$25,000$75,000$75,000$175,000$175,000Salaries/Wages

Administration

Administrative Assistantin kind$10,000$20,000$20,000$50,000$50,000

Salaries/Wages

Administration$110,000$210,000$210,000$530,000in kind$50,000$100,000$150,000$80,000

Salaries/Wages

Planning$30,000$30,000$100,000Salaries/Wages

Planning

Expenses

TOTAL Salaries/Wages (ADMINISTRATION)
Fundraising & Corporate Sponsorship Coordinator- TBD
Government Coordinator- TBD
Lodging Coordinator- TBD

in kind$12,500$12,500$115,000Salaries/Wages

Planning

Logistics Coordinator -TBD

in kind$25,000$25,000$125,000Salaries/Wages

Planning

Special Events Coordinator- TBD

in kind$75,000$125,000$125,000Salaries/Wages

Planning$30,000$30,000$100,000Salaries/Wages

Planning$40,000$75,000$115,000$115,000Salaries/Wages

Planning$140,000$347,500$487,500$50,000$75,000$125,000$125,000Salaries/Wages

Programming$50,000$75,000$125,000$50,000

VIP Logistics Coordinator-TBD
Volunteer Coordinator- TBD

in kind

TOTAL Salaries/Wages (PLANNING)
Programs Director - TBD

in kindin kind

TOTAL Salaries/Wages (PROGRAMMING)
Contracted security$0$46,000$46,000$525,000Salaries/Wages

Security

Support to Police$0$200,000$200,000$200,000Salaries/Wages

Security$0$246,000$246,000

TOTAL Salaries/Wages (SAFETY/SECURITY)
Contract Labor (Website Setup/Hosting/Video
Documentation)$3,603$50,000$25,000$78,603$78,603

Salaries/Wages

Contrract$50,000$250,000$300,000$300,000Salaries/Wages

Contract$3,603$100,000$275,000$378,603$113,603$500,000$1,153,500$1,767,103

TRAVEL Council Mtgs n Fiji

$14,888$0$0$14,888$14,888

TravelFiji

MEALS (2018 Council Fiji & Oʻahu Launch Event)$9,728$0$0$9,728$9,728TravelMeals

TravelNew ZealandAccounting/Audit

Production contractors
TOTAL Salaries/Wages (CONTRACT)TOTAL Salaries/Wages

Te Mata Tea - Commission Approved$20,000$20,000$24,617$20,000$0$44,617$24,617$20,000$0$44,617$0$32,000$40,000$72,000$72,000

Contractual$20,000$100,000$120,000$120,000

ContractualDocumentation

Festival Village (Planning/Design & Construction)$0$272,900$272,900$2,200,000

Contractual

Engineering/Construction

Tent, Equipment rental - sound, staging, lighting$0$380,500$380,500$2,000,000

Contractual

Equipment$10,000$10,000$10,000

Contractual

Graphics$5,000$7,500$12,500$12,500

Contractual

Human Resources

Insurance$5,000$100,000$105,000$105,000

Contractual

Insurance

Operational/workplace safety$10,000$100,000$110,000$110,000

Contractual

Insurance

TOTAL TRAVEL

Accounting & Audits
Documentation

Festival program design
Human Resources/Payroll (contract)

in kindActuals
2017
2018

2019

Proposed Budget
2020

Totals2017
Budget Draft

Legal services$10,000$50,000$60,000$60,000

Contractual

Legal

Sponsorship$5,000$20,000$25,000$25,000

ContractualMarketing$13,436$863,436

ContractualMarketing$150,000$150,000$150,000

ContractualMedia$2,000$50,000$52,000$52,000

Contractual

Printing$5,000$5,000$5,000Contractual

Printing/Fees$0$50,000$50,000$50,000

Contractual

Rent$28,800$28,800$57,600$120,000

Contractual

Rent

Temporary facilities$25,000$50,000$75,000$75,000

Contractual

Rent

Licensing royalties
Event IT and Telecommunications: Infrastructure, Landline,
Wireless, Radio Frequency, Public address systems, TV andcable, Internet$40,000$100,000$140,000$140,000

ContractualRoyalties

Telecom

Promotion & Marketing$13,436

Broadcasting
Festival program printing
TicketingMedia / Work force offices
Rent - Officein kind$0$150,000$150,000$50,000

Contractual$3,000$5,000$8,000$10,000

Contractual

Telecom

Artistic Planning meetings$5,000$5,000$10,000$10,000

Contractual

Training

Cleaning/waste management$0$300,000$300,000$50,000

Contractual

Utilities

Laundry service$0$20,000$20,000$20,000

Contractual

Utilities

Utilities
Exhibition/Performances Venues - Hawaiʻi Convention
Center$0$50,000$50,000$50,000

Contractual

Utilities$0$363,465$363,465$2,050,000

Contractual

Venue

Venue rental$0$100,000$100,000$250,000

Contractual

Venue

VIP lounges$0$100,000$100,000$100,000

Contractual

Venue$50,000$25,000$75,000$75,000

ContractualWebsite$13,436$240,800$2,633,165$2,887,401$368$20,000$40,000$60,368$60,368

Equipment

Equipment$368$20,000$40,000$60,368

Merchandise$50,000$50,000$100,000$100,000

Supplies

Merchandise

Merchandise$20,000$80,000$100,000$100,000

Supplies

Merchandise$2,283$2,283

Supplies

Software

Office Telephone/Utilities/Cablein kind

Website development

TOTAL CONTRACTUAL
Office Furniture, Equipment, Supplies

TOTAL EQUIPMENT

Dues & Subscriptions (Software/business applications)

TOTAL SUPPLIES$283$2,000$283$72,000$130,000$202,283$150,000$150,000$150,000

EventsBishop$10,000$15,000$15,000

EventsContract$150,000$150,000$150,000

EventsCulinary$50,000$51,000$51,000

Events

Decorations$150,000$150,000$150,000

EventsEcumenical$100,000$105,000$105,000

Events

Educational

Queen Pageant - Hawaiʻi Convention Center$150,000$150,000$150,000

Events

FashionWearable Art Shows - Hawaiʻi Convention Center$400,000$400,000$400,000

Events

FashionBishop Museum (Institute for Museum & Library Studies cosponsored)
Artistic contractors$5,000Culinary Demonstrations - Festival Village
Decorating - venues$1,000Ecumenical Service - Hawaiʻi Convention Center
Education programs$5,000Actuals
2017
2018

2019

Film Festival- (Pacific Islanders in Communications
Sponsored
Lei Draping Ceremony - King Kamehameha Statue (City &County Sponsored Event)

Proposed Budget
2020

Totals2017
Budget Draft$10,000$10,000$10,000

EventsFilm Festival
Lei Draping$5,000$5,000$5,000

Events$300,000$300,000$3,000

EventsParade$5,000$100,000$105,000$105,000

EventsSalaries/Wages$10,000$50,000$63,205$63,205

Events

Venue Rental$25,000$75,000$100,000$100,000

EventsVIP Hosting$150,000$150,000$150,000

EventsLiterary$51,000$1,850,000$1,904,205

Delegation (2,800 X$ 34 X 15 days)$0$1,554,000$1,554,000$1,890,000

Services

Catering

Hospitality - VIPs, Sponsors, Government$0$50,000$50,000$50,000

Services

Catering

Media

$0

$15,000$15,000$15,000

Services

Catering

Staff and volunteers$0$100,000$100,000$100,000

Services

Catering

VIP (56 X $75 X 15 days)$0$63,000$63,000$225,000

Services

Catering$0$150,000$150,000$273,200

Services

Data Collection

Accommodations - delegation (2,800 X $48 X 15 days)$0$2,016,000$2,016,000$2,016,000

Services

Housing

Accommodatons - VIP (56pax X $300 X 15 days)$0$252,000$252,000$900,000

Services

Housing

Hospital facilities$0$5,000$5,000$100,000

Services

Medical

Medical transport$0$50,000$50,000$50,000

Services

Medical$15,000$50,000$65,000$65,000

Services

Site-Visit

Kamehameha Day Parade/Parade of Nations
Artistic Salaries/Wages
VENUE RENTAL (Council Meetings/Special Events)$3,205

Heads of State Welcome
Honolulu Museum of Art - (MapFund co sponsored events)

TOTAL EVENTS

Data, Survey & Evaluation$3,205$02019 Heads of State/Council Meeting & Site Visits ) Oʻahu
Language services$50,000$150,000$200,000$200,000

Services

Translation

Corporate/sponsors/donors

in kind$0$5,000$5,000$5,000Services

Transportation

Public -Shuttles between venues$0$75,000$75,000$75,000

Services

Transportation

VIP travel - rental cars (56pax X $80 X 15 days)
Delegation travel - buses (56 buses X $500 X 15 days) * 3
trips/day$0$67,200$67,200$240,000

Services

Transportation$5,000$1,260,000$1,265,000$1,265,000

Services

Transportation$70,000$5,862,200$5,932,200

TOTAL SERVICES$0

Bank Fees (international Transaction Fees)

$177

$500

$10,000$10,677$10,677

Misc

Bank Fees

Conferences -HTA Global Summit$1,500$2,000$2,000$5,500$5,500Misc

Conference Fees

GIFTS - Fiji Council Members$385$2,000$2,385$2,385

Misc

Gifts

$2,063$4,500$12,000$18,563$157,573$978,300$11,680,865$12,816,738

TOTAL MISCELLANEOUSTOTAL EXPENSES