Success story
Oil and Gas
Industry• Hunt LNG

Solutions• OpenText™ Extended ECM
for SAP® Solutions• OpenText™ Content SuiteResults

Gained central, integrated
document repository
Enhanced efficiency
through faster and easier
information retrieval
Improved productivity
by controlling and auditing
document centric processes
Increased information value
through SAP integration
Enabled seamless deployment andupgrades for customers

Oil and gas company powers
integrated enterprise content
management with OpenText

Hunt LNG Operating Co. improves efficiency and productivity
with OpenText Extended ECM for SAP® Solutions“We have more efficiency within our storage because, after wefinished the migration to OpenText, we went from 4.5 million
documents to around three million documents. We cleansed 1.5
million documents that were duplicated or somehow obsolete.”
Orlando Covault
SAP Sr. Specialist
Hunt LNG

Oil and gas company powers integrated enterprise content management with OpenText

For more than 80 years, Hunt Oil Company has been a leader in theoil exploration and production industry. Hunt is one of the largest
privately held companies in the United States, operating bothdomestically and internationally. The company is also one of the few
independent oil and gas companies with liquefied natural gas (LNG)
projects as a major line of business. With ownership in the PERULNG and Yemen LNG projects, the company has developed expertisein a unique segment of the industry focused on commercializing
otherwise stranded gas deposits.

BackgroundIn 2010, Hunt Oil Company, along with its partners, inaugurated thefirst gas liquefaction plant to be built in South America. The ‘PERU LNG’project comprises a 4.45-million ton per year gas liquefaction plant inPeru, along with a 408-kilometer pipeline installed across the Andes,
and a marine terminal on the Pacific coast. The project positions Peru
as a leader in the liquefied natural gas (LNG) industry in South America.
Managing the LNG plant requires productivity, efficiency and innovation,and it quickly became apparent that the difficulty in linking documents anddrawings to structured processes driven by SAP hindered those efforts.
To assist with this digital transformation, Hunt LNG Operating Company
selected OpenText™ Extended ECM for SAP® Solutions to provide employees with a better way to work with a centralized, enterprise-grade
Enterprise Content Management (ECM) solution that uniquely integrates
with SAP® environments.

Challenges

Decentralized content repositories

The highly complex task of managing LNG operations hinges on
information—millions of documents that need to be quickly and easily
accessed by anyone at any time. But, without an ECM system, locatinga document proved as tricky as locating a natural gas deposit. Orlando
Covault, SAP senior specialist at Hunt LNG, explained the challenges
of document management without a central system: “During the construction of the plant, we had many document management issues.
For example, in the commissioning phase of the plant, we received a
lot of documentation from multiple vendors. We needed to store thisin a proper, organized way, but it was a great challenge.”
Without a formal ECM platform, employees were storing documents in
multiple locations, although a shared drive was acting as a main repository
for documentation. “One of the things that used to happen was thatsome users would delete documents, move documents or maybe
delete content from some documentation. Then other users would
look for that documentation and it was gone,” said Covault.
With millions of documents and hundreds of users managing content
across various disconnected information silos, locating accurate andcurrent content when and where they needed it proved to be a challenge.
Not having fast, easy access to critical content was hindering employees’
effectiveness and efficiency. It was clear Hunt LNG needed to have only
one system to centralize all documentation—to capture, manage, store,preserve and deliver content throughout the enterprise.

“The main driver wasthe ability to join all thedocumentation from SAP
within the same system
where we’re working withdocuments that do notbelong to any processinside SAP. That was thewinning criteria.”
Orlando Covault
SAP Sr. Specialist
Hunt LNG

Oil and gas company powers integrated enterprise content management with OpenText

Solution

Fully integrated SAP solution
The Hunt LNG team looked at several solutions before deciding on
OpenText. Since Hunt LNG uses SAP for its business applications,
OpenText was a natural choice due to its close and longstanding partnership with SAP, as well as being the leader in the area of transactional
content management. The solution adds data and document archiving,imaging, document management, collaboration, certified records
management and application-spanning virtual views of related information
to SAP systems. Integrating content with business applications like
SAP increases the value of the system and the content by making it
available in the context of business processes.
“OpenText Extended ECM for SAP Solution was the winner because
we looked at the potential to focus not only on the document management within the plant, but also to join those documents to SAPprocesses,” said Covault. “The main driver was the ability to join all
the documentation from SAP within the same system where we’reworking with documents that do not belong to any process insideSAP. That was the winning criteria.”

Implementation

Getting up and running on the new ECM platform has been no small
task. Millions of documents had to be migrated from five different
systems to OpenText™ Content Server, the repository and foundationof the OpenText solution. “We recently completed migration of 4.5
million documents from all the different storage sources. So now, allusers are working only in OpenText™ Content Suite. The next stepis to start putting all the SAP documentation inside Content Suite,”
said Covault.

Benefits

Today, Hunt LNG employees have access to the new ECM solution andare averaging 13,000 actions daily on the system, from file searches touploading documents. Hunt LNG has seen immediate improvementsin efficiency and productivity as employees can quickly access theinformation they need. “This ECM solution has allowed our employees
to efficiently access documents as Content Suite ensures that only
the document owner is allowed to delete or move a file,” said Covault.
“New employees who join the company see the OpenText system
as a great tool because everything is organized well and users canaccess documentation quickly.”
Improved productivity
Hunt LNG employees working on contracts enjoy enhanced productivity
with the new solution, as document versioning issues are now a thing of thepast. “We have several improved processes with contract generation
and revisions between the user department getting the service andthe procurement and legal department reviewing the contract. Whenemployees used to work on a shared drive, it was chaos, but now
we’re getting the preparation, revision and approval of the contract
inside Content Suite. We’ve trained the users to look at the versions,to look at the audit trail of the document. Contract generation is apretty smooth process now,” said Covault.
The team is also adding value to the contract process with a newfeature they call the ‘Contract Log’. “This new feature will allow us tofind all of the completed contracts that are saved in Content Suite,
but the front end for that solution is going to be the SAP portal for
retrieving contract information within SAP. It is essentially a threesystem integration,” said Covault.

“New employees whojoin the company see
the OpenText system
as a great tool because
everything is organizedwell and users can accessdocumentation quickly.”
Orlando Covault
SAP Sr. Specialist
Hunt LNG

Oil and gas company powers integrated enterprise content management with OpenText

Users, such as those in the community relations department, are able tobetter manage the programs in place because they can easily find all thedocumentation related to a program using the OpenText solution. The
team has also integrated the solution with a GIS (geographical informationsystem), allowing users to view all the programs displayed on a map andfilter based on the activities by looking at the map.
Improved user efficiency and engagement
Not only is documentation no longer lost or deleted, users can also
save content even if the system is down using the OpenText™ Office
Editor feature. “I am a huge fan of the Office Editor, because you
can be sure that users are not going to lose any work if the system
is somehow not available. For example, we sometimes have issues
because we have four sites, including the plant, corporate offices
and the facilities for the pipeline, and those connections may failbetween each other. The Office Editor keeps a local version of the
document so that, once the connection is back on track, you canupload the document without an issue. This is a great solution for
all our users,” said Covault.
Mitigating risk by controlling content
The new centralized solution has also delivered automatic, enterprise-wide
governance to content for security and compliance purposes. Hunt has
seen the benefit of minimized risks during audits. “We have different
types of audits—shareholder audits, internal audits, governmentalaudits. The OpenText system has been a great tool, especially forshareholder audits. The feedback we received was that the information
was straightforward to find, the system was easy to use and they areable to find documentation really fast,” said Covault.

Reduced storage requirements
With the new central system, the company has been able to save on
storage space, as multiple storage solutions and duplicated documents
have been eliminated. “We have more efficiency within our storage
because, after we finished the migration to OpenText, we went from
4.5 million documents to around three million documents,” said
Covault. “We cleansed 1.5 million documents that were duplicated orsomehow obsolete.”

FutureCovault plans to have the Extended ECM integration with SAP fully
deployed by the end of this year. He knows this initiative plays an importantrole in helping Hunt LNG deliver the world-class PERU LNG operations,which will provide economic development and growth for the country
and its people for decades to come.

About OpenText

OpenText, The Information Company,
enables organizations to gain insight
through market leading information
management solutions, on-premises orin the cloud. For more information about
OpenText (NASDAQ: OTEX, TSX: OTEX)
visit opentext.com.
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