ID:

Data Protection
Information Requirements:
Video conference attendees

DS003

Revision:001

Status: Approved
Date: 20.05.2021

Information on the processing of personal data of videoconference attendees acc. to Art. 12 & 13 GDPR
We take the protection of your personal data very seriously. We process your data inaccordance with the provisions set down in the European General Data Protection Regulation(GDPR) and the European Data Protection Adaptation and Implementation Act (DSAnpUGEU). In the following, we will be providing you with information on the processing of your datain acc. with Art. 12 and 13 GDPR.

Who is responsible for the data processing? (Art. 13, para. 1 a, b GDPR)
Responsible for the processing of personal data is:Interroll Fördertechnik GmbH
Höferhof 16, 42929 Wermelskirchen, Germany
Tel.-Nr.: +49 (0) 219323 – 0
E-Mail: datenschutz@interroll.com
You can reach our Data Protection Officer at the following address:
Interroll Fördertechnik GmbH
Höferhof 16, 42929 Wermelskirchen, Germany
Tel.-Nr.: +49 (0) 219323 – 0
E-Mail: datenschutz@interroll.com

For which purposes and on which legal basis do we process your personal
data? (Art. 13, para. 1 c, d and para. 2 f GDPR)
Microsoft Teams:
We use Microsoft Teams (a service of Microsoft Corporation, One Microsoft Way, Redmond,
WA 98052-6399, USA, hereinafter "Teams") to optimize the work organization within ourbusiness units, but also with external persons and to create a cooperative working environment
for work and project groups. Among other things, the service enables users to use an
integrated function for conducting video conferences. The groups mentioned are organized onTeams-sites or Teams-platforms, that have been set up by the employees of the InterrollFördertechnik GmbH themselves, or e.g. by external parties. To create a Teams-meeting(video conference), you need to log in to the Microsoft Office cloud platform. When registering,
personal data such as first and last name, email address and the hash value of your password
are transferred to Microsoft. However, you can also take part in a meeting as a guest. In thiscase, only the name that you provide before the start of the Teams meeting will be processed.
In addition, system data (e.g. logs, user statistics, logins / logouts, etc.) are processed by theadministrators of the INTERROLL Corporate IT (CIT) for system security purposes.
You can find out which personal data is processed by Microsoft when the service is provided
at https://privacy.microsoft.com/privacystatement.
InterrollFördertechnik GmbH

Höferhof 16
42929 Wermelskirchen
Germany
interroll.com

Tel: +49 2193 23 0
Fax: +49 2193 20 22
de.sales@interroll.com

Geschäftsführer:
Maurizio Catino
Dipl.­Ing. Jörg Mandelatz

Registergericht Köln
HRB 36377
USt­IdNr.: DE123738497

ID:

Data Protection
Information Requirements:
Video conference attendees

DS003

Revision:001

Status: Approved
Date: 20.05.2021

INTERROLL:
Personal data that we process from you during an online meeting or webinar is dependent on
the data that you disclose while participating in a webinar or online meeting and the technicalfunctions that you activate or use during the meeting. This includes data that we receive fromyou via the camera, the microphone or the chat function of the system. If you deactivate one
or more functions in your system or device before or during the online meeting, no more data
can be processed by us via this channel. However, in order to interact with you in online
meetings, it may be necessary to activate the different channels. You can inquire about thefunctions involved before you start the meeting.
The processing of your personal data takes place in this context for the implementation of theonline meeting and on the basis of our legitimate interest in accordance with Art. 6 para. 1 fGDPR. Our legitimate interest is to be able to offer our customers an opportunity for webinars
and online meetings and thus an alternative to attended events.
For employees of the Interroll Fördertechnik GmbH, the data is processed on the legal basisof § 26 DSAnpUG-EU.
Even though a recording of the online meeting is technically possible in Microsoft Teams, wewill only carry it out in exceptional cases and never without your prior consent. In this context,
the processing of your personal data takes place on the basis of your consent in accordancewith. Art. 6 para. 1 a GDPR.
In no case shall we use your data in an automated decision-making process or for profiling
purposes.

Who receives your personal data? (Art. 13 para. 1 e, f GDPR)
We treat your personal data confidentially and never pass these on to third parties unless you
have provided us with your consent to do so, we have a legitimate interest or in cases wherethese are to be made available based on a legal or contractual commitment.
Since the INTERROLL Management SA (Via Gorelle 3, 6592 Sant’ Antonino, Switzerland)
provides the INTEROLL Group with corporate IT services (e.g. hosting IT infrastructure orproviding licenses for Microsoft Office 365) and therefore processes personal data of
INTEROLL employees, applicants and customers, we have signed a data processing
agreement with the provider in accordance with. Art. 28 para. 3 GDPR. Since Switzerland
offers an adequate level of data protection, which has been confirmed by the EU Commission
in an adequacy decision acc. with Art. 45 GDPR, no further approval is required fortransmission your personal data to this country.
When providing the services of Microsoft Teams, your data may also be processed in otherthird countries. Although the Microsoft Cloud server locations selected by the CIT are locatedexclusively within the European Union, it cannot be ruled out that other services provided byMicrosoft (e.g. support services) are provided from countries such as the USA or India. If thedata located in the EU is accessed from USA or India, your personal data is automaticallytransferred to these third countries. In this case, the CIT has concluded the Microsoft Online
Service Terms (OST) with corresponding standard contractual clauses in accordance withArticle 46 Paragraph 2 c GDPR, to protect your data.

InterrollFördertechnik GmbH

Höferhof 1642929 Wermelskirchen
Germany
interroll.com

Tel: +49 2193 23 0
Fax: +49 2193 20 22
de.sales@interroll.com

Geschäftsführer:
Maurizio CatinoDipl.­Ing. Jörg Mandelatz

Registergericht Köln
HRB 36377
USt­IdNr.: DE123738497

ID:

Data Protection
Information Requirements:
Video conference attendees

DS003

Revision:

001

Status: Approved
Date: 20.05.2021

How long are the data stored? (Art. 13, para. 2 a GDPR)
We only store your data as long as this is legally required. We store data that are processed
based on your consent until this consent is revoked
Data that we process based on a legitimate interest are stored as long as this legitimate interest
continues to exist.

What are your rights and obligations? (Art. 13, para. 2 b, c, d, e GDPR)
All data subjects have the following rights:
� In accordance with Art. 15 GDPR, you have the right to receive information. This means thatyou can request confirmation from us as to whether personal data concerning your person arebeing processed by ourselves.
� In accordance with Art. 16 GDPR, you have the right to rectification. This means that you
can demand that we rectify any incorrect personal data concerning your person.
� In accordance with Art. 17 GDPR, you have the right to erasure (“right to be forgotten”). Thismeans that you can demand that we erase any personal data concerning your person without
undue delay - unless we are unable to erase your data due to being required to observe, forexample, legal retention periods.
� In accordance with Art. 18 GDPR, you have the right to restriction of processing. This meansthat we are practically no longer allowed to process your personal data - apart from storingthem.
� In accordance with Art. 20, GDPR, you have the right to data portability. This means that you
have the right to receive the personal data concerning your person and that you have madeavailable to us in a structured, commonly used and machine-readable format and to transmit
these data to another controller.
� In accordance with Art. 21 GDPR, you have the right to object. This meansthat you can object to the processing of your personal data, which is based on Art. 6
para 1 e or f GDPR, at any time
� In accordance with Art. 7, para. 3 GDPR, you have the right to withdraw any consent you
have provided at any time with future effect.
� In accordance with Art. 77 GDPR, you have the right to lodge a complaint with the
responsible supervisory authority.
Responsible supervisory authority
State Data Protection and Freedom-of-Information Officer
North Rhine-Westphalia
Office address: Kavalleriestr. 2 – 4, 40312 Düsseldorf, Germany
Postal address: P.O. Box 20 04 44, 40102 Düsseldorf, Germany
Tel.: +49 (0)211 38424-0
Email address: poststelle@ldi.nrw.deInterroll
Fördertechnik GmbH

Höferhof 1642929 Wermelskirchen
Germany
interroll.com

Tel: +49 2193 23 0
Fax: +49 2193 20 22
de.sales@interroll.com

Geschäftsführer:
Maurizio CatinoDipl.­Ing. Jörg Mandelatz

Registergericht Köln
HRB 36377
USt­IdNr.: DE123738497

ID:

Data Protection
Information Requirements:
Video conference attendees

DS003

Revision:001

Status: Approved
Date: 20.05.2021

Information on your right to object in accordance with Art. 21 General Data
Protection Regulation (GDPR)
You have the right to object, on grounds resulting from your particular situation, at any
time to the processing of personal data concerning your person which is carried out
based on Art. 6, para. 1 (f) GDPR (data processing based on the weighing up of
legitimate interests); this also applies to profiling based on this provision as describedin Art. 4 (4) GDPR.
If you object, we will no longer process your personal data unless we can demonstratecompelling legitimate grounds for processing which override your interests, rights andfreedoms or where this processing is for the establishment, exercise or defense of legal
claims.
Your objection does not need to observe any formal requirement and should beaddressed to our Data Protection Officer (see contact details above), where possible.

InterrollFördertechnik GmbH

Höferhof 16
42929 Wermelskirchen
Germany
interroll.com

Tel: +49 2193 23 0
Fax: +49 2193 20 22
de.sales@interroll.com

Geschäftsführer:
Maurizio Catino
Dipl.­Ing. Jörg Mandelatz

Registergericht Köln
HRB 36377
USt­IdNr.: DE123738497