Overseas Selection for International Students

Application Guidelines for
Enrollment in October 2022 and April 2023

Graduate School of Natural Science and Technology(Master’s Course)

OKAYAMA UNIVERSITY

Policies for Graduate Education（Diploma Policy, Admission Policy, Curriculum Policy）
Please refer to the following website about the Policies for Graduate Education
https://www.gnst.okayama-u.ac.jp/en/about_us/admission_policy/
I. Admission Quota
Division

Enrollment

Quota

Molecular Sciences

October 2022

A Few

April 2023

A Few

II. Eligibility for Application
Those to whom all the following provisions are applicable or are expected to be applicable by September
2022 (by March 2023 for applicants of April 2023 Enrollment).
(1) Have completed a 16-year course of school education in a foreign country.
(2) Receive a bachelor’s degree from the university that has an agreement on Memorandum of Understanding with
Okayama University or Graduate School of Natural Science and Technology.
(3) Those who are foreign citizens who live outside Japan and who are unable to come to Japan to take theirentrance examinations (except citizens and permanent residents of Japan).
(4) Those who are expected to obtain a visa status of “Student” stipulated in the Immigration Control and Refugee
Recognition Act by the time of enrollment in the Graduate School.

III. Application Procedures
1. How to Apply
Applicants must complete all the procedures described in items 1 through 3 below:(1) Before preparing documents for application, applicants must directly contact a prospective supervisor at
Graduate School of Natural Science and Technology by such as email, consult about research and education
after enrollment, obtain approval to take the examination, and receive a copy of “Letter of Informal Acceptanceby Prospective Supervisor”. With regard to prospective supervisors at Division of Molecular Science, Graduate
School of Natural Science and Technology, please visit the Website of the Division of Molecular Science,
Graduate School of Natural Science and Technology below:
https://www.gnst.okayama-u.ac.jp/en/divisions/mc-division_mole_en
http://chem.okayama-u.ac.jp/english/staff.html(2) Pay the entrance examination fee after having obtained the approval by the prospective supervisor.
(3) Send all the documents for application by mail to arrive no later than each date stated in “2 Application Period”.

2. Application Periods
Application Period

May 9, 2022 to May 20, 2022

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3. Address for Submission of Documents
Office for the Registrar and Student Support
Faculty of Science
Graduate School of Natural Science and Technology
Okayama University
3-1-1, Tsushima-naka, Kita-ku, Okayama 700-8530, Japan

4. Notes on Application(1) No change shall be permitted after submission in terms of the contents of the documents submitted.
(2) No document shall be returned for any reason after the application documents are accepted.
(3) Application with incomplete application documents or shortage of examination fee shall not be accepted.
(4) Please note carefully that admission might be withdrawn even after enrollment if the contents of the submitted
documents are found to include false entries.
(5) Certificates issued under the former name, which differs from the name written on the application form areuseful. However, in such cases, attach a document (in any form) with the date of name change and the new andthe former name written personally by the applicant.
(6) Okayama University has established the “Security Export Control Regulations of Okayama
University” under the Security Export Control System based on the “Foreign Exchange andForeign Trade Act (FEFTA)”, and conducts strict screening when accepting foreign students. If
you are subjected to this regulation or FEFTA, you may not be accepted or your desired research
activities may be restricted. For details concerning the Security Export Control System in Japan,
please refer to the following website.
URL； https://www.meti.go.jp/policy/anpo/englishpage.html

5. Documents Required for Application
Documents Required for Application〈1〉Application for admission
Curriculum Vitae (CV)PhotographRemarks
Use the forms prescribed by Graduate School of
Natural Science and Technology.
Affix a photograph (4 cm long × 3 cm wide, upper
body, no headwear, facing forward, taken within thethree months before application) on the prescribedspace on the “Application for admission”.
30,000 yen (A transfer fee is required separately.)〈2〉 Entrance Examination Fee

Pay examination fees according to the instruction for“Paying for Entrance Examination Fees” on page 6 by
17:00 (Japan time) on the last day of the application
period.
Print the “Entrance Examination Fees Certificate”,
then paste it onto its designated location of “PaymentDetails”.
Refund of Entrance Examination Fee
The entrance examination fee paid is not refundable
for any reason, except in the following cases:a) Entrance examination fee was paid, but application
was not made (application documents were notsubmitted or not accepted.)
2b) Entrance examination fee was accidentally paid
twice.
Submit certificates issued by the university fromwhich you graduated (or will graduate) .

〈3〉(Prospective) Graduation Certificate from
University
Transcript of University〈4〉 Document Certifying English Language Ability A copy of Document Certifying English Language
Ability issued after May 1st, 2020.
(TOEFL®，TOEFL iBT®, etc.)

Please submit the original of the document afteradmission. It will be returned after confirmation.
When you have not taken TOEFL®，TOEFL iBT® or〈5〉 Copy of Passport or
Copy of Family Registry or Certificate ofCitizenship in Home Country

other tests, submit a certificate of English ability issued
by the graduate school, etc. from which you graduated.
Submit a copy of the page of passport which canconfirm the name, the date of birth, etc..
If not possessing the passport, please submit thecertificate which is acquired copy of the family
register or citizen membership, etc. in your homecountry.

〈 6〉 (Two kinds of) Letters of Recommendation Use the form prescribed by Graduate School of NaturalScience and Technology.
Addressed to the President〈7〉 Letter of Acceptance by Prospective Supervisor

Use the form prescribed by Graduate School of
Natural Science and Technology, and submit a copy ofthe letter written by a prospective supervisor atGraduate School of Natural Science and Technology.

Note 1: All documents to be submitted must be prepared in the same size (preferably A4 size) and be typewritten.
Note 2: We do not accept documents that are incomplete, not written completely and accurately, or which arereceived after the deadline for submission.
The previously described documents must be prepared in English, except 〈7〉. (When English is not your native
language, attach English translations.)
6. Purpose of Use of Personal Information
Application documents submitted and personal information written on them are used for affairs related the selectionof entrants.
However, regarding entrants, we use their personal information written on the application form, including name,gender, date of birth, current address, and schools graduated from, as registry data for basic student information in theacademic affairs system at Okayama University.
In addition, successful applicants’ personal information, examinee number and name (kanji/ kana), are used for theclerical systems for tuition fee debt management and tuition fee waiver at Okayama University.
When application for admission fee waiver, postponement of admission fee collection, tuition fee waiver, or various
scholarships was made, the applicant’s entrance examination results and academic transcript might be used to handle
academic ability judgment related to affairs such as postponement of admission fee collection.

IV. Methods for Selection of Entrants
Selection of entrants shall be made based on document screening and interview, and pass or failure is determined.
The interview will be conducted mainly concerning the applicant’s research plan.
If necessary, we will pose questions to assess English language ability during the interview.
The interview may be exempted by document examination.

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Date

Examination Category

Time

June 3, 2022

Interview

11:00 a.m. (Japanese time)

Note 1: The date and time of the interview above might be changed after applicants are contacted. The interview will be doneusing Skype, etc. The details including the procedure, etc. will be announced from the prospective supervisor via an e-mail.

V. Announcement of Successful ApplicantsJune 24, 2022

A letter of acceptance and others will be sent to successful applicants themselves dated the day of the announcement
described above.

VI. Admission Procedures
1. Method of Admission Procedures
Details will be informed separately by your supervisor with a letter of acceptance.
2. Period of Admission Procedures
The period of admission procedures has been scheduled as follows:
For Enrollment in October 2022 To July 26, 2022
For Enrollment in April 2023
To November 22, 2022

VII. Other
1. Admission Fee and Tuition Fee
Admission fee: 282,000 yen (expected amount)
Tuition fee: 267, 900 yen (for half a year); 535,800 yen (for a year)※ When the amount was revised at the time of admission or while at school, the new amount will be applied fromthe time of the revision.

2. Study Assistance
For self-supporting international students, we have systems as part of study assistance: admission fee waiver,postponement of admission fee collection, tuition fee waiver, and various scholarships.
If your academic achievement, income, etc. meet the requirements, then you may apply for admission fee waiver,postponement of admission fee collection, and tuition fee waiver and have a full or half waiver.
When your academic achievement, income, etc. meet the requirements, you may apply for various scholarships andreceive scholarship benefits.

3. Notes
It is recommended that international students have sufficient knowledge of the climate, weather, and customs ofJapan as well as the situation of the university in advance before coming to Japan.
Okayama University has a Japanese language course for international students. Please take the course if you like.

44. For more details about the application, please contact the following offices by facsimile or e-mail.
(1) Inquiry about application, major field, and supervisor, etc.:
Office for the Registrar and Student Support
Faculty of Science
Graduate School of Natural Science and Technology,
Okayama University
3-1-1, Tsushima-naka, kita-ku Okayama 700-8530, Japan
Fax: +81-86-251-7777 (from overseas)
Fax: 086-251-7777 (from inside Japan)
E-mail: igx7778@adm.okayama-u.ac.jp(2) Inquiry about scholarship, accommodation, etc.:
International Affairs Department
International Student Division
Okayama University
2-1-1, Tsushima-naka kita-ku, Okayama 700-8530, Japan
Fax: +81-86-252-5022 (from overseas)
Fax: 086-252-5022 (from inside Japan)
E-mail: housing@cc.okayama-u.ac.jp

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En trance
Exam ination Fee
Paym ent Certiﬁ catep astin g location

Envelope8