Guidebook for International Researchers

April, 2023 edition
Nagoya Institute of Technology
International Affairs Division

Contents
Ⅰ. Before Coming to Japan
1. Procedure for Entry in Japan…………………………………………………………………… …..2
Ⅱ. Procedures in Japan
1. Residence Card and Procedures at a Ward Office………………………………………….………..3
2. National Health Insurance…………………………………………………………………….……..5
3. Extension of Period of Stay…………………………………………………………………….……5
4. Re-entry Procedure…………………………………………………………………………….…….6
Ⅲ. Facilities on Campus
1. International Affairs Division………………………………………………………………………..92. Education Center for International Students………………………………………………………...93. The Health Support Center…………………………………………………………………………..94. The University Library……………………………………………………………………………..10
5. The University Hall…………………………………………………………………………….…..11
Ⅳ. University Life
1. Portal Site…………………………………………………………………………………………..11
2. IC-Card…………………………………………………………………………………...………...11
3. Academic Calendar……………………………………………………………………….………...11
Ⅴ. Housing
1. NITech International House………………………………………………………..…………........12
2. Apartments…………………………………………………………………………………...…….13
Ⅵ. Everyday Life
1. Emergency Services…………………………………………………………………………...…...13
2. Financial Institutions……………………………………………………………………………….13
3. Things to Be Careful About…………………………………………………………………….….14
4. Things Prohibited in Japan…………………………………………………………………………14
Ⅶ. Before Leaving Japan
1. Moving out from NITech International House……………………………………………………..15
2. Procedures at a Ward Office………………………………………………………………………..15
3. Returning IC-Card………………………………………………………………………………….15

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Ⅰ. Before Coming to Japan
1. Procedures for Entry in JapanTo enter Japan, you must first obtain a visa from a Japanese Embassy or consulate that indicates the
purpose and length of your stay in your passport. It may take from two or three months (or even longer).
However as long as you are 1) planning a short stay (within 90 days) and 2) have a nationality of acountry or region which applies to a Visa Exemption and 3) not to receive a reward in Japan, the Visa
Exemption Arrangements are applied.
Types of Status of Residence
Status of Residence
Short-Term Stay
Professor
Highly Skilled Professional (i) (a)Cultural Activities

Requirements
within 90 days, without reward
Employed by NITech, Fellowship by JSPS, etc.
(professorship in a home country is not required)
Employed by NITech, applied to the all criteria ofHighly Skilled Professional (i) (a) and the final point
calculation score is at least 70.
Non-salaried academic activities

Certificate of Eligibility
Certificate of Eligibility (COE) which is issued by the Regional Immigration Services Bureaus canshorten the time of visa issuance. To obtain your COE, your proxy in Japan (generally your host
university) makes an application to a Regional Immigration Services Bureau. Therefore, please firstcontact your host professor and ask for the arrangement.
Documents required are as follows.
a. Professor
1. Application form for “Professor”
2. ID Photo（JPEG, 4cm x 3cm, head shot）
3. Copy of passport (photo page)
4. Certificate of Acceptance (For employment at NITech, please request Personnel Division,otherwise, please request International Affairs Division.)b. Highly Skilled Professional (i) (a)1. Application form for “Highly Skilled Professionals (i) (a)2. ID Photo（JPEG, 4cm x 3cm, head shot）
3. Copy of passport (photo page)
4. Point calculation form
5. Documentary evidence of the points
c. Cultural Activities
1. Application form for “Cultural Activities”
2. ID Photo（JPEG, 4cm x 3cm, head shot）
3. Certificate of Acceptance issued by a host institution
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4.

5.

6.

(Please ask NITech International Affairs Division for the issuance.)
One of the following documents clarifying the applicant’s academic or artistic achievements
I. Recommendation from the affiliated organization - 1 copy
II. Reports related to past activities – as required
III. Awards and selected works - as required
IV. Records of past papers and works – as required
V. Documents supporting (I) through (IV) - as required
Documents that prove the ability of the applicant to pay all expenses during their stay in JapanI. If the applicant will cover the expenses themselves, then either of the following materials:i.
A certificate proving that they have been awarded a scholarship and outlining thebenefits they will receive - 1 copyii.
A certificate of the applicant’s bank balance – as requirediii.
Documents supporting the items listed above - as required
II. If someone other than the applicant will be covering their expenses, then the following
documents (from their sponsor) are required:i.
Tax certificate (or tax exemption certificate) for individual inhabitant taxes and a tax
payment certificate (showing gross income and taxes paid for one year) - 1 copy ofeachii.
If the applicant’s sponsor lives outside of Japan, then a certificate of their bankbalance may be required.
iii.
Documents supporting the items listed above - as required
Copy of passport (photo page)

Forms are on the website of Immigration Services Agency of Japan (hereinafter, ISA)
(https://www.isa.go.jp/en/applications/procedures/16-1-1.html)

Application for Visa with COE
1. Sending required documents as attachments by email to NITech International Affairs Division.
2. NITech International Affairs Division submits the documents to the Regional Immigration Services
Bureau by proxy.
3. The Regional Immigration Services Bureau issues a COE.
4. NITech International Affairs Division sends the COE to an international researcher by EMS.
5. The international researcher applies for a visa to the Japanese embassy or consulate general in
his/her country with the COE.

Ⅱ. Procedures in Japan
1. Residence Card and Procedures at a Ward Office<Residence Card>
A residence card is issued to those who are granted permission to stay in Japan for over three months(medium- to long-term) at the airport when they arrive in Japan. (*1)
You will need this card when you do residential procedures, change address and etc.
Those who have received a residence card must notify a ward office within 14 days from settling down.
(*1) Residence card will not be issued when the period of stay is “three months”.
3<Procedures at a ward office>Medium- to long-term residents must submit the “moving-in notification” at a ward office within 14
days from settling down.
<Required documents>
1) Moving-in notification (available at a ward office)2) Passport
3) Residence Card
<Main Ward Office>Ward Office
Showa Ward Office

Address
Tel
Nearest Station
3-19, Ayuchi-tori,052-731-1511 Gokiso station,
Showa-ku, 466-0027
Tsurumai Subway Line
Chikusa Ward Office 103, HoshigaokaYamate,052-762-3111 Higashiyama Koen station,
Chikusa-ku, 464-8644
Higashiyama Subway LineIf you live in a ward other than those above, please refer to Ward Information at the website of Nagoya
City Hall. Please see: https://www.city.nagoya.jp/<Procedures regarding the Residence Card>
When you change your place of residence, you are supposed to notify your ward office of the change.
Procedure

Required Documents

PlaceTime Limit

Change of your residence

・Residence Card

Moving out

Within 14 days from your→A notification of・Certificate of Moving out→The ward officemoveMoving out(Only in case of moving in. It

where you are moving*Please submit

Moving inwill be issued by your wardout

a notification within 90

Moving (within the sameoffice, when you move out.)

Moving indays after you landed in→The ward office

Japan or moved out,

where you are moving

otherwise your status ofinresidence may be

Movingrevoked.

municipality)→The ward officewhere you live
Change other than・Residence Card

A regional Immigration

Within 14 days from theresidence (Name,

・Passport

Services Bureau

date of the change

Nationality, etc.)

・Photo・Notification form (*2)
・A document certifying thechange4

Reissue of residence card

・Residence Card (If you have）

A regional Immigration

Within 14 days of(loss, stolen, damaged,

・Passport

Services Bureau

discovering the card

broken of IC chip), etc.

・Photomissing, damaged, stolen,

・Application form(lost/stolen）

etc.

(*2)
・Application form(damaged,*If found to be missingetc.）(*2)

or damaged while outside※In case of loss or stolen:

Japan, within 14 days

certificates issued by police

from the first day of reentry

Request for Kanji name

・Request form(*2)

A regional Immigration

Apply together with thenotation on a residence card

・A document certifying Kanji

Services Bureau

procedure for the（*3）

characters for your name. (e.g.,issuance of a new

Passport)

residence card.
* In case of a single
application, you need to
pay 1,600 yen (revenue
stamp) and submit a
photo.

Notification about the・Notification form(*2)

・Submit at a regional

Within 14 days from theorganization you belong to・A copy of Residence Card

Immigration Services

date of the change

in Japan(In case you submit by post)

Bureau（Change in name or・Mail to the Tokyo

address of the organization.

Regional Immigration

And in case, you left theServices Bureauorganization or transferred・Internet

to another.）（*4）
Notification of relationship・Notification form(*2)

・Submit at a regional

Within 14 days from thewith Spouse・A copy of Residence Card (InImmigration Services

date of the change(In case, those who has thecase you submit by post)

Bureaustatus of residence

・Mail to the Tokyo“Dependent”, “Spouse or

regional Immigration

Child of a JapaneseServices Bureau

National” or “Spouse or・Internet

Child of a Permanent
Resident” who havegotten divorced or whose
spouse has died（*4）（*2）Please download from the website of ISA.
（*3）Your name is written only in alphabet on the residence card. If you wish your name to be written in Kanji, you must follow theabove-mentioned procedure.
（*4）Only those who enter Japan, change their status, or extend their period of stay after July 2012 need to submit the notification about
the organization and spouse.
For more information, please check the website below.
The Immigration Services Agency of Japan： https://www.isa.go.jp/en/
City of Nagoya：https://www.city.nagoya.jp

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2. National Health Insurance
Those who residing legally in Japan for a medium- to long-term period (over three months) with aresidence card must enroll in National Health Insurance (public health insurance), except for the case ofenrolling in any other public health insurance. Please follow the enrollment procedures, when you go toa ward office to submit your “moving-in notification”.
<Required documents>
1) Residence Card
2) Passport
3) Personal Seal (If any)
With National Health Insurance, your copayment for medical bills will be 30% of the total amount.
(*The copayment for children from age 0 to 18 (by March 31 after they become 18 years old) who areliving in Nagoya City will be free with the Child Medical Fee Subsidy.)
The premium for National Health Insurance is calculated according to your income in the previous year
in Japan. Since usually your income in the previous year in Japan is zero, your premium for the first year
will be 1,200~1,600 yen per month for a single person. (Those who are between 40~64 years of age must
pay more than the younger due to the additional premium for nursing care insurance. Also the premium
will be increased according to the number of your dependent.)
However, from the second year onward, generally your premium per month will be increased comparedto that in the first year.
For more details, please contact your ward office.
For further information, please see the link below.
Nagoya City Website “Health Insurance”
https://www.city.nagoya.jp/kurashi/category/12-4-0-0-0-0-0-0-0-0.html

3. Extension of Period of Stay
If you wish to extend your period of stay, you need to apply to ISA.
To apply for an extension, you may submit the following documents to a regional Immigration
Services Bureau from three month prior to the expiration date until the day before. Please be sure to
remember when your period of stay expires and not to be late in applying for an extension. Some of
the necessary documents should be prepared by your host university. So please first contact theInternational Affairs Division for the procedures.
If the extension is granted, please be sure to inform the International Affairs Division.
<Required documents for Application>
1) Application form for Extension of Period of Stay
This form can be downloaded from the website of ISA in Japan.
2) ID Photo（JPEG, 4cm x 3cm, head shot）
3) Passport
4) Residence Card
5) Service fee (4,000 yen with revenue stamps)
In addition, necessary documents according to status of residence
a. Professor
・Tax certificate (or tax exemption certificate) for individual inhabitant taxes and a tax
payment certificate (showing gross income and taxes paid for one year) - 1 copy of each6

・Certificate of Acceptance (For employment at NITech, please request Personnel Division,otherwise, please request International Affairs Division.)b. Highly Skilled Professional (i) (a)・Point calculation form・Documentary evidence of the points
c. Cultural Activities
・Certificate of Acceptance issued by a host institution(Please ask NITech International Affairs Division for the issuance.)・Documents that prove the ability of the applicant to pay all expenses during their stay inJapanI.
If the applicant will cover the expenses themselves, then either of the following materials:i.
A certificate proving that they have been awarded a scholarship and outlining thebenefits they will receive - 1 copyii.
A certificate of the applicant’s bank balance – as requirediii.
Documents supporting the items listed above - as required
II. If someone other than the applicant will be covering their expenses, then the following
documents (from their sponsor) are required:i.
Tax certificate (or tax exemption certificate) for individual inhabitant taxes and a tax
payment certificate (showing gross income and taxes paid for one year) - 1 copy of eachii.
If the applicant’s sponsor lives outside of Japan, then a certificate of their bank balance
may be required.
iii.
Documents supporting the items listed above - as required

4. Re-entry Procedure<Special Re-entry Permit>
Those who depart Japan with a valid passport and residence card and subsequently wish to re-enter
within one year(In case the period of stay is less than a year, it will be till the expiration date.) from theirdeparture and to continue their activities in Japan again can use the “Special Re-entry Permit” System.
In this system, you will not, in principle, be required to apply for a re-entry permit at ISA in advance.
However, when you depart Japan with a special re-entry permit, you are not able to extend your permit
at diplomatic establishments abroad, and you will lose your resident status in case you fail to re-enter
Japan within one year from your departure.
Also, in case your period of stay is set to expire in less than one year after your departure and you failto re-enter Japan before the expiration, you will lose your resident status. So, if you plan to make abusiness trip or go back to your country temporarily, please check your period of stay and apply for an
extension before you leave Japan, if necessary.
<Required documents for Special Re-entry Permit>
1) ED card for re-entry (tick the column indicating your intention of departure by the Special Re-entry
Permit System)
2) Residence Card
3) Passport<Re-entry Permit>
There are two types of re-entry permit: single re-entry and multiple re-entries. The re-entry permit can
7be issued on the day of application regardless of the types, if you submit the required documents to ISA.
However, the service fees are different from each type.
<Required documents for Re-entry Permit>
1) Application form for re-entry permit
2) Residence Card
3) Passport
4) Service fee (Revenue Stamps): 3,000 yen (single re-entry), 6,000 yen (multiple re-entry)

The difference between Multiple Visa, Re-entry Permit and a Special Re-entry Permit
Multiple Visa
Before leaving Japan with a multiple visa, you must submit a notification of moving abroad to a ward office. Whenyou depart, you must return your residence card at the airport; at this time your period of stay and status ofresidence

will be terminated. When you re-enter Japan, you can enter with your multiple visa. However, your re-entry will betreated as a new entry, and you will have to receive a new residence card and submit the notification of moving-in toa ward office again.
Re-entry Permit
Before leaving Japan, you must apply for a re-entry permit at ISA. With the re-entry permit, you do not have to return
your residence card at the departing airport. When you re-enter Japan, your status of residence and period of stay will
be regarded as being continued from the time you left Japan.
Special Re-entry Permit
You can leave and re-enter Japan with a special re-entry permit in a similar manner to the re-entry permit. However,as long as you re-enter Japan within one year from your departure and have a valid residence card, you do not have toapply for a re-entry permit at ISA before you leave Japan.
*When you totally move out from your residence in Japan, you will have to submit the notification of moving abroad
to a ward office regardless of Re-entry Permit or Special Re-entry Permit. In this case, you will have to submit the
notification of moving-in again at a ward office, when you return to Japan.

8

Ⅲ. Facilities on Campus
1. International Affairs Division (Building 19, 2nd floor)
Office Hours: Weekdays 8:40-12:00, 13:00-17:10 (closed Saturday, Sunday, and holidays)<Main Services>
・Issuance of Certificate of Acceptance・Support for Renewal of Certificate of Eligibility
・Application for NITech International House

2. Education Center for International Students (Building 19, 2nd floor)
Education Center for International Students provides the following educational services forinternational students and researchers. For more detailed schedule and other information, please refer tothe Syllabus and Japanese Learning sections of Education Center for International Students website(http://www.ic.nitech.ac.jp).
Details for Japanese Course:
Japanese http://www.ic.nitech.ac.jp/J/foreign_stu/education/
Englishhttp://www.ic.nitech.ac.jp/foreign_stu/education/1) Subjects for Undergraduate Students
Intended for: NITech undergraduate students (course credits available)
A part of subjects in humanities and social science and basic sciences are intended specifically forinternational students. Those who are interested in these subjects can register in the same manner as anyother subjects for undergraduate students.
2) Japanese Intensive Course
For more information, please contact to the International Affairs Division.
ic-office@adm.nitech.ac.jp
3) General Japanese Course
Intended for: NITech international students and researchers
These classes are aimed at international students and researchers wishing to improve their Japaneseskills. There are also classes aimed for supporting students who would like to find a job in Japan. Classes
are divided according to the level of Japanese language ability and their learning objectives. (Fromelementary to business level)

3. The Health Support Center (Just South of the University Library)
Office Hours: Weekdays 8:30~17:00 (closed Saturday, Sunday, and holidays)
The Health Support Center technically manages everyone’s health in the university. With an aim to
maintain and improve their health, diagnose and prevent illnesses, they provide check-ups andconsultations, offer wellness guidance, and ensure a healthy environment on-campus. Therefore, pleasefeel free to utilize the center for the consultation about your health condition or first aid.
9

<Physical and Mental Health Consultations>If you have concerns about your physical condition or do not feel well, early diagnosis and treatment
are essential. So, in that case, please visit the Health Support Center as soon as possible for a checkup.
They also provide some advice to negative health factors such as high blood pressure and being
overweight.

4. The University Library
The University Library provides academic information for both education and research. The Library isavailable for all students and staff at the Nagoya Institute of Technology. You can use the lending andother services. Please refer to the website. (https://www.lib.nitech.ac.jp/)
1) Office Hours
Weekdays 8:45~21:45
Saturdays, Sundays, national holidays, and school holidays: 8:45~16:45
2) Closed
The school anniversary (Nov. 1), New Year Holiday (Dec. 29 to Jan. 3)
Some of University Entrance Examination, other special holidays
3) Services
You can peruse all books and magazines kept in the library’s open stacks. However, to accessmaterials stored in the closed stacks, please apply at the first-floor counter.
<Lending>
When you use the lending service, please take your items and IC-card with you to the first-floor counter.
Non-Circulating books and scientific journals may only be used inside the library. The lending counteris open until five minutes prior to the closing.
Number of items and lending period:
Open Stacks
Closed Stacks
3 books, 14 days
2 books, 14 days
<Returning>
Please return your items to the first-floor counter. In case you return items during holidays or after
office hours, please use the after-hours drop box in the main entrance foyer on the right.
<Extensions>
You may extend the lending period only once from the Faculty Portal Site or the first-floor counter,
provided that no one else has reserved the same item.
<Reserving>
You may reserve items which are checked out through the Faculty Portal Site or the first-floor counter.
<Lending Suspension>
If items are not returned on time, your lending service may be suspended for the number of days inyour arrears.
10<Photocopies>
Materials in the library may be partially photocopied only for the purposes of study and research. It is
for a charge.
*Please see the NITech Library Guide for more details on other library services available.
*To learn how to use the Faculty Portal Site, please see the Guide to Network and Computing Services.

5. The University HallThe University Hall includes a banquet room, cafeteria, coffee shop, barbershop, travel counter, andcoop shop (selling books, stationery, electronics, appliances, general merchandise, etc.).

Ⅳ. University Life
1. Portal Site
There is a portal site for the faculty in the NITech intranet.
In this site, you can find out the information about various procedures in NITech. Also, an electronicbulletin board provides the notification to the faculty.

2. IC-Card
You can use the library with your IC-card and enter buildings out of hours. A replacement fee will be
incurred if you lost your IC-card. Please return your card to your host professor when you finish yourresearch in NITech.
Regarding the procedure for issuance, please fill in the application form and submit it to theInternational Affairs Division. (The International Affairs Division submits the form to the Academic
Information Division.) In addition, regarding the procedure for entering building out of hours, pleasesubmit the application form to the Property Management Office, Financial Division.

3. Academic Calendar
First Semester (Apr. 1 to Sept. 30)
School Year Begins
Apr. 1
Entrance Ceremony
Apr.
6First Semester Classes Begin
Apr.
7
Summer BreakAug. 1 to Sept. 30

Second Semester (Oct. 1 to Mar. 31)
Second Semester Classes Begin
NITech Anniversary Day

Oct. 1
Nov. 1Winter BreakDec.24 to Jan.
6
Graduation Ceremony
Mar.
26
End of School Year
Mar. 31
Note: Aforementioned date may vary depending on the day of the week which falls on.

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Ⅴ. Housing
1. NITech International House(Accommodations for International Students and International Researchers)
The approved residence is basically six months or less. Not everyone can be accepted, depending on
the number of applicants. NITech International House including around the building is totally nonsmoking.
1) Number of Rooms
・Single Room (Building A):
3・Family Room (Building B): 1
・Couple Room (Building C): 2
Each room is furnished with a bed, desk, chair, closet, kitchen, bath with shower, refrigerator, airconditioner, and shoebox.
2) Use of the Lobby and Japanese-style room (Washitsu)
Available time: 8:00-22:00 (including clean-up)
No alcohol. Use of fire is strictly prohibited (including electric cooking stove, etc.)
You may organize a party or an event in the lobby or Japanese-style room. In that case, it is necessary
for you to receive a permission in advance, therefore please apply to International Affairs Division atleast 7 days prior to the day you planned. You may use for at most 4 hours in a day per one use.
Application on the day is not acceptable. If you don’t obey regulations, for instance, having alcohol,
smoking or negligence of clean up, you will no longer be permitted to use these facilities.
3) NITech International House Tutors
Some Japanese students are also living in NITech International House as tutors. In case you encountera problem in the daily life, please first consult with the tutors. They are available in shifts from 20:00
until 22:00 in the first-floor Tutor Room. (You can check when they are in the Tutor Room at
International Affairs Division.)4) NITech International House Address
・Single-Room Dormitories (Bldg. A)
Nagoya Institute of Technology International House 3-58-1 Hanadacho,
Chikusa-ku, Nagoya-shi 464-0857
・Family and Couple’s Dormitories (Bldgs. B and C)
Nagoya Institute of Technology International House
35-4 Azakiichi, Gokisocho, Showa-ku, Nagoya-shi 466-0064<Important!> Buildings A, and B, C located in a different ward. Residents of Building A have to
go to the Chikusa Ward Office, while residents of Building B and C to the Showa Ward Office.

12

2. Apartments
If you are looking for a private apartment for rent, please contact a real estate agency directly. The
NITech CO-OP may also support you to find an apartment.
Necessary payment for rent
Initial Cost
Key Money (kenrikin or reikin), Deposit (shikikin)
Monthly Fee

Rent (yachin), Maintenance (kyoekihi), Utilities (konetsusuihi)

Kenrikin (Reikin)

Not refundable. The amount is usually equivalent to 1 to 3 months’ rent.

Shikikin

Deposit. Partially refundable when you move out.

Kyoekihi

Not refundable. Common area charge for maintenance.

Note

Sometimes making a contract with a landlord via a real estate agency
requires a commission which is equivalent to 1 month rent. However,depending on an apartment, the kinds and the amount of the commission
are varied. So please check in advance.
For instance, non-payment of rent, not to obey regulations about garbage, getting a room extremely
dirty, being noisy with friends etc. could be a reason for eviction. Please keep in mind that Japan has
strict regulations and follow them in order to get along well with your neighborhood.

VI. Everyday Life
1. Emergency Services
1) Police: 110 - Dial 1-1-0 in case of a crime or traffic accident.
2) Fire and Ambulance: 119 - Dial 1-1-9 in case of a fire or medical emergency (acute disease or serious
injury).
When you call, please clearly convey the information “When”, “Where”, and “What” is happening andyour contact information. Also please contact your host professor and the International Affairs Division(kokusai@adm.nitech.ac.jp) to share the information.
On the website of the Health Support Center, there is a guide map of medical institutions around NITech.
（https://www.nitech.ac.jp/eng/about/other.html）

2. Financial Institutions
In Japan, you can open a Japan Post Bank account at a post office. If you get a bank cash card, you can
withdraw some money from your account free of charge at any post offices in the country.
You can also use the card to withdraw some money from ATMs at other banks and convenience stores,
however sometimes it might cause some service charges, which is depending on the time to withdraw
and types of banks.
Also, if you have a bank account, you can pay your utility charges by automatic withdrawal system
13

instead of paying by cash at a bank or convenience store.

3. Things to Be Careful About
1) Bicycle Registration
When you purchased a bicycle, please ask the store the registration for security. If you were given asecond-hand bicycle from a friend, please make sure that the bicycle is registered under your friend’s
name. If so, please receive a proof of transfer from your friend and submit it to the police station tochange the registration name. In Nagoya City, since October 2017, it is obligatory for bicycle users andparents of bicycle users who are minors to have liability insurance for bicycle. In case you use a bicycle,
please be sure to have liability insurance for bicycle.
2) Carrying your Residence Card all the times
Please carry your Residence Card all the times. When you are asked to show the card by a police officer,
but you do not carry the card, you might get a fine.
3) Driving
Firstly, please be sure that traffic rules in Japan and that in your country are quite different. To prevent
accidents, if possible, you had better refrain from driving a car in Japan.
In case you are looking for a private apartment for rent, some of them do not have a parking space.
Also, private parking around the campus is quite expensive and if you park your car in a prohibited space,you will get a fine.
In case of a nuisance parking, regardless of the space being permitted or not, you may be reported tothe police. Parking on the street is strictly prohibited.
When you own a car, you have to pay taxes and insurance. If you drive a car without insurance andcause an accident, you will have to pay a large amount of money by yourself, and it may be difficult tocontinue your research from a financial and physical standpoint.
In addition, prior application is required to park at NITech, so please contact the International Affairs
Division.

4. Things Prohibited in Japan
1) Smoking other than the places permitted
In NITech, Smoking is permitted only in limited places. Smoking while walking on campus is also
prohibited. So, when you smoke, please first make sure if it is a permitted area or not and mind yourmanners so as not to offend others.
Not only smoking on every platform but also inside the trains are banned in Japan. Smoking while
walking is also prohibited in some areas. Smoking in those areas, you might get a fine.
2) Drinking and Driving
In Japan, drinking and driving any kinds of vehicle is TOTALLY prohibited by law. Drinking anddriving might lead to a sentence to prison. Encouraging people who came to a restaurant by car to drinkor being given a ride by an intoxicated driver are also to blame. In that case, it would be accused by theuniversity as well as by police.

14

Ⅶ. Before Leaving Japan
1. Moving out from NITech International House
When you fixed the schedule, please come to the International Affairs Division (Building 19, 2ndfloor) for the necessary procedures no later than a month prior to the day to move out.

2. Procedures at a ward office
You must submit a moving abroad notification to a ward office. You can submit it two weeks prior toyour departure. If you don’t notify the ward office of your leaving Japan, it will cause you some troubles
such as being obliged to pay your National Health Insurance, National Pension and resident tax. (*5)
Also, additional procedures will be required for National Health Insurance or National Pension
differently.
Procedures at a Ward Office
Notification of Moving out Abroad
National Health Insurance
National Pension

Required Documents
Residence Card
Health Insurance Card
Unpaid Insurance Fee
Pension Handbook*5 Even if you leave Japan with a special re-entry system or re-entry permit, you have to submit a moving abroad notificationin case of totally moving out your residence in Japan.

3. Returning IC-Card
Please be sure to return your IC-Card to your host professor, if you have one.

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