SUCCESS STORY
Kalpataru PowerTransmission LimitedIndustry• Power transmission and infrastructureSolutions• OpenText™ Vendor Invoice Managementfor SAP Solutions• OpenText™ Invoice Capture Center• OpenText™ Archive Server®

Partner support• Avaali Solutions Pvt. Ltd.

Results
Reduced invoice processing
cycle times by 40%
Centralized invoice verification
Consolidated distributed
invoice processing
Produced a 360-degree view ofinvoice processing

Kalpataru Power Transmission
increases Accounts Payable
efficiency with OpenText

Leading Indian global power transmission and infrastructure company
leverages OpenText to automate invoice processing“After implementation of OpenText Vendor
Invoice Management for SAP Solutions, wehave much better control over our Accounts
Payable process. Invoice processing within
KPTL is much more efficient and we are well
prepared to take the next leap and centralize
Accounts Payable across the Kalpataru Group.”
Ketan Parikh

CIO
Kalpataru Power Transmission Limited

Kalpataru Power Transmission increases Accounts Payable efficiency with OpenText

Kalpataru Power Transmission Limited (KPTL), part of theKalpataru Group, was established in 1969. KPTL is a diversifiedconglomerate spanning real estate, power generation andtransmission, construction, oil and gas infrastructure andagri-logistics. With more than 2,000 employees, KPTL delivers
a compelling advantage, combining in-house research,engineering and manufacturing to ensure the highest value
proposition to clients.

KPTL recognized the need to digitally capture all offline
correspondence and approvals in Accounts Payable workflows. The
company also wanted to digitize all incoming invoices, create asystem-driven business rule validation of incoming vendor invoice
data and a customized approval matrix for invoice approval based onamount, type of procurement and location. There was also a needfor a realtime analytics dashboard and out-of-the-box ‘slice and dice’
reports to improve process visibility at KPTL.

The company has an annual production capacity of more than
180,000 MT of transmission towers at its three state-of-the-art
manufacturing facilities in India and an ultra-modern tower testing
facility, making it one of the largest global power transmission EPC
companies. KPTL’s wide reach and presence includes Africa, CIS andSAARC countries, the Middle East, Asia-Pacific and the Americas.

“Centralized control while maintaining decentralized processing,legal compliance and digitization was the key requirement forKPTL,” explained KPTL’s CIO, Ketan Parikh. “We had challenges due
to diversified operations at more than 150 site offices in India
and more than 30 countries outside India.”Previously, the Accounts Payable process at KPTL was fragmented,
manually-intensive, error-prone and cumbersome. Decentralized
processing of invoices at KPTL became a huge challenge as thenumber of invoices increased day-by-day. In addition, the Accounts
Payable department struggled to manage physical copies of invoices
and the tracking of incoming invoices waiting to be processed. It
was difficult to know the pending liabilities and invoice processing
status at any given time. Invoices and supporting documents were
not digitally integrated with SAP transactions, creating problems
at the time of audit and tax assessment. Manual processing, userdriven business rules and non-standard approval policies also posed
challenges to cycle times, process inefficiencies and proper trails
and compliance.
®

The organization explored various options and eventually chose toimplement OpenText™ Vendor Invoice Management for SAP Solutions
to achieve faster invoice processing from scanning to posting. Thesolution enabled KPTL to achieve higher productivity and better
visibility into its shared services operations.
®

To implement the solution, KPTL partnered with Avaali and rolled out
the product at 50 company locations. The implementation team at
Avaali conducted detailed workshops with key stakeholders from KPTL
to understand the current system and business processes, as wellas user pain points and requirements. Avaali created a roadmap for
implementation, transition and change management and conducted
workshops that covered all aspects of the proposed solution in detail.
This helped KPTL understand how to leverage the solution to resolve
current invoice processing challenges.

Kalpataru Power Transmission increases Accounts Payable efficiency with OpenText

The Avaali team created a detailed blueprint document covering
invoice and payment approval scenarios under the implementation
scope. With the support of the KPTL team, implementation of thesolution at 50 company locations was completed in just two months.
In addition to deploying Vendor Invoice Management for SAPSolutions, KPTL also rolled out OpenText™ Invoice Capture Center,the best-in-class scanning and optical character recognition (OCR)
application. Invoice Capture Center is equipped with an intelligent text
recognition engine that can support any type of invoice template anddata format. This enables KPTL to automate invoice data capture androute it to SAP applications, with minimal need for human intervention.
With the combined OpenText solutions, KPTL can handle exceptions
and approvals efficiently using the system-driven standardized
business rules through workflow automation. The OpenText solutions
helped KPTL to realize a 40 percent reduction in invoice cycle time bydigitizing all incoming invoices and achieving a seamless integration
with SAP.
KPTL is now able to maintain proper tax compliance with the help ofGST compliance number checking in Vendor Invoice Managementfor SAP Solutions. Realtime analytics and monitoring of invoices
provides KPTL with the necessary KPIs to ensure continual process
improvements. Furthermore, digitized copies of invoices are being
stored securely in the OpenText™ Archive Server and linked to SAP
transactions for future reference. This helps eliminate the inefficient
handling of physical copies of invoices across different departments.

With the implementation of Vendor Invoice Management for SAPSolutions, KPTL has been able to consolidate its Accounts Payable
process and now efficiently processes all invoices through a sharedservice center. Parikh commented, “After implementation ofOpenText Vendor Invoice Management for SAP Solutions, we havemuch better control over our accounts payable process.”
After a quick and successful implementation with significant benefits
for KPTL, Kalpataru Group is now planning to expand its Vendor
Invoice Management for SAP Solutions usage.
Parikh concluded, “Our processes within KPTL are much more
efficient with this solution and we are well prepared to takethe next leap and centralize Accounts Payable across theKalpataru Group.”

Avaali Solutions
Avaali Solutions enables enterprises to drive and deliver businessresults by leveraging digital technologies and Enterprise Information
Management (EIM) solutions. Avaali’s advisory, consulting andimplementation services has enabled enterprises to transformbusiness processes and engage better with stakeholders, including
customers, employees, partners, vendors and shareholders.
avaali.com

About OpenText
OpenText, The Information Company,enables organizations to gain insight
through market leading information
management solutions, on-premises orin the cloud. For more information about
OpenText (NASDAQ: OTEX, TSX: OTEX)
visit opentext.com.
Customer stories
opentext.com/contact
Twitter | LinkedIn
Copyright © 2021 Open Text. All Rights Reserved. Trademarks owned by Open Text.
For more information, visit: https://www.opentext.com/about/copyright-information(07/2021)18565EN