III．Guidelines for Screening for Advancement(Time of Advancement: April 2023)
III-1. Eligibility for Application
Okayama University Students who are expected to complete the master’s program or masters’ course at the graduate
school by March 2023.

III-2. Application Procedures, Methods for Screening for Advancement
1. Application Procedures
Applicants must contact a prospective supervisor as early as possible before
application to consult about research contents, etc.

1) How to obtain the forms for Application
Please obtain the forms for submission by requesting them by mail or distributing them over the “V Address forSubmission of Documents / Inquiries”.
(Please refer to the “V Address for Submission of Documents / Inquiries”, (2) How to request application documentsby mail.)Some of the forms can be downloaded from our website.

2) How to Apply
Applicants for advancement must submit all the documents described “6) Documents Required for Application” tothe “V Address for Submission of Documents / Inquiries” no later than each date stated in the Application Periods.

(No examination fee is needed. Do not transfer it by mistake.)

In case you submit
documents directly to thecounterThe acceptance hour is 8:30–17:00.
*Except Saturday, Sunday, National holidays and 12:00 to13:00
of each day
Documents must be sent by “Registered, Express Mail”.

In case you submit
documents by mailWrite “Enc. Documents for Application Eligibility Screening forDoctoral Program of Graduate School of Environmental, Life,
Natural Science and Technology” in red on the envelope.

3) Application Periods
April 2023 Enrollment(January Application)

January 26, 2023 to January 27, 2023

April 2023 Enrollment(February Application)

February 10, 2023 to February 13, 2023- 17 -4) Address for Submission
Please submit all documents required to “V Address for Submission of Documents / Inquiries”.

5) Notes on Application(1) No change shall be permitted after submission in terms of the contents of the submitted documents.
(2) No document shall be returned for any reason after the application documents are accepted.
(3) Application with incomplete application documents shall not be accepted.
(4) Please note carefully that admission might be withdrawn even after advancement if the contents of the submitted
documents are found to include false entries.

6) Documents Required for Application
Documents Required forApplication〈1〉Application for Admission,Remarks
Fill out necessary items on the forms prescribed by Graduate School

Curriculum Vitae (CV) ,personally by the applicant.

Admission Ticket for theAffix a photograph (4 cm long × 3 cm wide, upper body, no headwear,

Examination andfacing forward, taken within the three months before application) on thePhotographprescribed space on the “Application for Admission” and the “Admission
Ticket for Examination.” Before affixing, write the name of the intended
major course of study and your name on the back of the photographs.

〈2〉Transcript of Graduate School〈3〉Prospective Completion

Submit a certificate issued by the master’s program (master’s course)

Submit a certificate issued by the master’s program (master’s course)

Certificate〈4〉Report of Research Progress〈5〉Research Planning Sheet

Use the form (approx. 2 pages) prescribed by the Graduate School.
Please prepare approx. 2 pages using the form prescribed by GraduateSchool.

〈6〉Sticker of Address〈7〉Copy of Residence Card(both side) orOriginal copy of Residence
certificate

Fill out the necessary items.

If you are not a Japanese citizen, please submit following documents forthe purpose of confirmation of nationality, name, etc.

・ A copy of both sides of the residence card or Original copy ofResidence certificate (issued by the city of municipality. The status ofresidence and residence must be specified)〈8〉Copy of Passport

・A copy of passport(the page with your name, nationality, and photo)- 18 -

2. Issue of Admission Ticket for Examination
Admission tickets for examination will be sent to your prospective supervisor around date stated below. Please receive itfrom your prospective supervisor. When hoping for mailing, please inquire to “V Address for Submission of Documents /Inquiries”.

April 2023 Enrollment(January Application)

Around January 31, 2023

April 2023 Enrollment(February Application)

Around February 16, 2023

3. Methods for Screening for Advancement
Selection of advancing students shall be made in a comprehensive manner on the basis of results of an oral examinationand document screening.
The oral examination will be conducted mainly concerning the applicant’s progress report of research and the researchplan document.
If necessary, we will present questions related to English language ability (or Japanese language ability for internationalstudents) during the oral examination.
When an applicant’s ability can be fully assessed by document screening, etc., the applicant’s oral examination might
be omitted.

Oral Examination Date

Due date

April 2023 Enrollment(January Application)

February 8, 2023

February 3, 2023

April 2023 Enrollment(February Application)

February 17, 2023

February 16, 2023

Note 1: Place and time of Examination will be announced by your prospective supervisor.
Note 2: The Oral Examination Date above might be changed after applicants are contacted.
Note 3: If no information about the date, time, or place of the oral examination has been received by the due date,please inquire to “V Address for Submission of Documents / Inquiries”.

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