DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FESTPAC) MEETINGWEDNESDAY, OCTOBER 10, 2018, AT 11:00 A.M.
HAWAI‘I CONVENTION CENTER
1801 KALĀKAUA AVE., BOARD ROOM AHONOLULU, HAWAIʻI 96815
Commission Members Present were:
J. Kalani English, Chair
Snowbird Bento
Lynn DeCoite
Māpuana de Silva
Mehana Hind
Kalani Ka‘anā‘anā
Misty Kela‘i
Dennis Ling
Monte McComber-Senate President’s Designee
Community Member
House Speaker’s Designee
Community Member
Office of Hawaiian Language
Hawaiʻi Tourism Authority Designee
City & County of Honolulu Designee
DBEDT’s Designee
Governor’s Designee

Jacob Aki
Jamie Barut
Paula Cuff
Ian CustinoMichi Moore
Brenton Kealii Pang, PhD.
Michael Pili Pang
Aaron Sala
Dee Seiascia
Vicky Takamine
Dean Whiting-Senator English’s Office
Polynesian Adventure Tours
Creative New Zealand
Kamehameha Schools
Senate Communications
U.S. Fish & Wildlife ServicePA‘I Foundation
Royal Hawaiian Center
Creative New Zealand
PA‘I Foundation
Creative New Zealand

Guests:Staff:

Gregg Kinkley
Jamie Lum
Selma Malcolm (Recording) -Assistant Deputy Attorney General
DBEDTDBEDTCALL TO ORDER:
The meeting was called to order by Chair English on Wednesday, October 10, 2018, at
11:02 a.m., who welcomed everyone present. Special welcome was extended to the delegationfrom Aotearoa, New Zealand.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, October 10, 2018, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 2 of 6

APPROVAL OF AUGUST 15, 2018 MEETING MINUTES:
Minutes of the meeting held on Wednesday, August 15, 2018, were approved on a motion byMr. Kalani Ka‘anā‘anā and seconded Mr. Dennis Ling.
The motion was passed unanimously.
INTRODUCTION OF DELEGATION FROM NEW ZEALAND:
A delegation from New Zealand visited Hawaiʻi to do site inspection in preparation for
FESTPAC in 2020. They are Dean Whiting from Aotearoa Delegation, Paula Cuff, Senior
Manager of the Māori Strategy and Partnership and Dee Sciascia, Project Manager for FESTPAC
Aotearoa Delegation. They thanked the Commission for the opportunity to attend the meetingand meeting all the Commissioners. Chair English on behalf of the Commission thanked andwelcomed the delegation to Hawaiʻi.
OLD BUSINESS:
Festival Director’s Report
Ms. Vicky Takamine reported the following:
A. Update on FESTPAC Fundraising Efforts, Budget, Venues, Events, Logistics, Public
Relations, Website, Social Media and other Online Presence:
Fundraising: An application was submitted on August 21, 2018, to the National
Endowment for the Arts (NEA) Our Town Grant for $200,000 (matching) for the Festival
Village at Kakaʻako. An application is also being submitted for a Federal grant from theInstitute of Museum & Library Science (IMLS) for $100,000 for partnering with Bishop
Museum to cover meals, ground transportation, etc. The due date for the grant isNovember 1, 2018. PA‘I Foundation is also partnering with Kamehameha Schools, theOffice of Hawaiian Affairs & the City and County of Honolulu.
Mr. Ka‘anā‘anā enquired whether PA‘I Foundation had contacted the professional
fundraiser (mentioned at a previous meeting) to assist with fundraising efforts for theFestivals. Ms. Takamine stated that PA‘I is building an advisory board connected withfunding. Chair English reiterated that PA‘I Foundation arrange a meeting with Beth Lumwho was a major fundraiser for the International Union for Conservation of Nature(IUCN) World Conservation Congress, who is willing to assist with our fundraising; andother fundraisers as well.
Financial Statement between August 1 – October 1, 2018: The total Expenses
incurred by PA‘I Foundation was $28,388.26. Income received was $150,000
installment from DBEDT on September 19, 2018. ($60,000 was deposited into theMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, October 10, 2018, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 3 of 6checking account. Two (2) CDs were opened, one (1) for $60,000 for a six-monthmaturity and the other $30,000 with a 12-month maturity). Bank statements from
August 31 – September 30, 2018, for the checking and CD accounts were reviewed.
Meetings / Venues: Ms. Takamine met with the following: Mr. Micah Kāne of HawaiʽiCommunity Foundation regarding venues; the Bishop Museum to review potential
venues on their property for exhibits; Mr. David Nada of Creative Industries andMr. David Sikkink of Foreign Trade Zone regarding the use of Foreign Trade Zone for
FESTPAC Media Headquarters and with DBEDT. The venues already secured for theFestivals are the Bishop Museum, Hawaiʻi State Art Museum, West Oʻahu College,Windward Community College (Ms. Takamine to provide pictures of the campuses),ʻIolani Palace, Waikīkī Shell and the Hawaiʻi Convention Center.
Discussion was held regarding the selection of a venue for the main Festival Village. Itwas agreed that a site inspection of the two venues being considered – Kakaʻako
Waterfront Park and Magic Island/Ala Moana Park – be scheduled for Friday, October
26, 2018, at 9:00 a.m. Ms. Takamine will prepare a map for the site inspection.
Events/Logistics/Public Relations: Ms. Takamine introduced Benton Kealiʻi Pang, PhD
of the U.S. Fish and Wildlife Service and stated that Dr. Pang has joined the Planning
Committee and will be developing the Bio-Security Plans for the Festivals. She also
stated that several planning meetings were held over the past month and suggested that a
Permitted Interaction Group (PIG) be established to assist with the Planning Committeeboot camp/meeting schedules. (Boot camp meetings are scheduled for October 19, 20 &21, 2018). Chair English noted that per Sunshine Law, a Permitted Interaction Group iscreated when two (2) or more members of a board/group, but less than a quorum, isassigned to investigate matters relating to official business of the board and report back tothe Commission.
Motion was made by Ms. Mehana Hind and seconded by Mr. Kalani Ka‘anā‘anā tocreate a Permitted Interaction Group (PIG) comprised of four (4) Commission members:
Kalani Ka‘anā‘anā, Monte McComber, Mehana Hind and Mapuana de Silva and four (4)alternates: Misty Kela‘i, Snowbird Bento, Dennis Ling and Lynn DeCoite to attend theFESTPAC Committee Planning Meetings at various locations.
Chair English was designated as mutual Chair.
The motion was passed unanimously.
Ms. de Silva advised that in preparation for the Festivals, a delegation from CPAC will
be visiting Hawaiʻi during the week of September 9-13, 2019, for meetings and site
inspections. The dates recommended for meetings and site inspection are
September 10-12, 2019; but, the dates can be adjusted during that week.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, October 10, 2018, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 4 of 6

Kuiniselani Tago-Elisara/ Council of Pacific Arts (CPAC) will prepare a tentative agendafor the meeting. Proposed venue for the meetings is the Hawaiʻi Convention Center – tobe coordinated with Mr. Ka‘anā‘anā.
CPAC and Ministers meetings will be held on days 1 & 2 in the mornings and site visits
in the afternoons. A required Bio-Security meeting as well as Visa & Immigration, Taxes& Housing, etc., will be held on day 3 along with the wrap-up session. More details willbe available as it gets closer to the meeting.
Waʻa arrivals are being coordinated by Randie & Jamie Fong of Kamehameha Schoolsand Nainoa Thompson. PA‘I Foundation has been working with Mokauea Fishing
Village, Keʻehi Boat Harbor and Sand Island Beach Park regarding canoe arrivals and /ortemporary housing/landing of Waʻa, etc.
NEW BUSINESS:
Dr. Benton Kealiʻi Pang of the U.S. Fish and Wildlife Service & Invasive Species TeamRepresentative will be developing a specific Bio-Security Plan for FESTPAC as well ascoordinating with the Federal and State Agencies that need to be involved. During a brief
discussion, Chair English pointed out that special consideration be given to certain countries thatwill want to bring in prohibited items that are an integral part of their customs and take themback after the Festivals. Dr. Pang noted that Permits for certain restricted items should beprepared ahead of time and he will be pleased to provide the Commission with the necessary
resources. Chair English thanked him for volunteering his service and for joining the Planning
Committee.
A.

Information Sharing on the Issue of Biosecurity:
The Commission reviewed preliminary information on Federal Regulations from theinformal discussions with the U.S. Customs and Border Protection (CBP) representatives
at the July 18, 2018, meeting. They also reviewed a list of Federal and State resources
related to Bio-Security.

B.

Broadcast & Online Media Proposal:
The Commission reviewed a proposal submitted by Melanesian Media Group based inSingapore with deep roots in the Pacific Islands. A brief discussion ensued, and theconsensus was to use a local media group.
Website, Social Media and other Online Presence: Ms. Takamine reported that there
will be a marketing and promotional fundraising event on November 20, 2018, to launch
the FESTPAC Website. Potential sponsors, legislators and key individuals will beinvited to raise awareness and support for the Festivals. Members were asked to submit
names of any potential supporters (sponsors or volunteers) that should be invited.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, October 10, 2018, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 5 of 6C.

Discussion & Decision-making on Traditional Knowledge and Intellectual Property
Rights:Regarding Intellectual Property Rights, Ms. de Silva suggested that a booklet withinformation on all the countries & media that will be involved in the Festivals beprepared (similar list to what was used at the last Festivals) for distribution to the media
and all the participating countries during FESTPAC.

D.

Head of Delegation for the 2020 FESTPAC:
The Head of Delegation is the point of contact for the host country. Ms. Takamine
suggested that discussion regarding the Head of Delegation should start at the Planning
Committee meeting level and then report to the Commission for action. The Commission
concurred.

FESTPAC Timeline/Checklist: Ms. de Silva provided the FESTPAC Timeline/Checklist forreview. She pointed out the activities that should have been completed 6-4 years ahead of theFestivals; down to 6 months ahead, through the end of the Festivals and noted that we werebehind schedule. During a brief discussion, she reminded the Commission that FESTPAC will
be held in 18 months and there’s a lot of work ahead.
Invitation to FESTPAC: Mr. Ling visited Taiwan recently and hand delivered the letter ofinvitation from Governor Ige to the Minister of the Council of Indigenous People, officiallyinviting him to attend FESTPAC in 2020. The letter was well received, and the Minister sent hisregards and thanks to everyone.
FESTPAC Logo/Flyers: Ms. Takamine provided members with FESTPAC draft Logo/Flyers
for review. After a brief discussion, the Commission made the following recommendations:Standardizing the Fonts
Revise Color Pallet
Settle on Vertical & Horizontal
Do not use FESTPAC

Mr. Ling commended Ms. Takamine on the draft flyer and suggested that she affix the State Seal
to the final product.
To protect the brand equity that will build around the Festivals, it was suggested that a brandguidelines/credentials be developed for the logo. Mr. Ka‘anā‘anā will look into that.
Mr. Aki circulated a Resolution “urging Hale O Na Ali’io Hawaiʻi to Support the 13th Festivalof Pacific Arts that will be held in Hawaiʻi from June 11-27, 2020.”
Chair English thanked everyone for attending the meeting.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, October 10, 2018, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 6 of 6

NEXT MEETING:
The next meeting is tentatively scheduled for Wednesday, November 21, 2018 at 10:00 a.m., at
the Hawaiʻi Convention Center.
ADJOURNMENT:The meeting was adjourned at 2:15 p.m. on a motion by Mr. Ka‘anā‘anā and seconded by Ms. deSilva.
The motion was passed unanimously.
Respectfully submitted,
2/8/2019_______________________________________
Senator J. Kalani EnglishChair________________________
Date