Inspection and Improvement of Security in School Facilities- Research Report Concerning the School Facility Security Measures Inspection/Improvement Manual -July 2007
Ministry of Education, Culture, Sports, Science and Technology
Secretariat Department of Facilities Planning and Administration
National Institute of Educational Policy ResearchIntroduction
A school is a place for children to study and be educated, as well as the place where they spend most of theirday.
For locals in the community, it is expected to be a place for lifelong learning and the base of a regional
community, which can also be used as a temporary evacuation site in case of disasters such as earthquakes
Therefore, schools should have a safe and secure facility environment for children and those who are concernedto the school.
Recently, it has been required to take further measures to secure the safety of children considering theoccurrence of intrusion cases at schools and on school routes. The Ministry of Education, Culture, Sports,
Science and Technology has been taking action plans to promote “Children Safety Project” as a comprehensive
measure to enhance school safety since 2002. Guidelines were issued including “Crisis Control Manual against
Invaders to School (December 2002)", “Research Report concerning Security Measures of School Facilities(September 2004)” as a guideline for security measures of school facilities, and “Research Report Concerning
School Facility Security Measures Inspection/Improvement Manual (June, 2006)” made in cooperatively by the
Ministry of Education, Culture, Sports, Science and Technology and the National Institute of Educational Policy
Research ".
Although crime prevention measures necessary for school facilities have been employed by many schools,
such as the introduction of ID cards for visitors and the creation of a “manual against suspicious invaders inschools”, it is also necessary to take continuous measures for daily inspections and security training to properly
cope with invaders or any other harmful accidents. This must be done within limited human resources andbudget for conducting practical security measures, as there are a number of issues to tackle for schools, such as
daily educational activities and the learning and life styles of the students.
In this circumstance, the National Institute of Educational Policy Research conducted school security
measures of schools and municipal offices who actively tackle these issues, in cooperation with the Ministry of
Education, Culture, Sports, Science and Technology, to further promote security measures of school facilities.
This report summarizes: the current status and past activities of security measures taken by the Ministry of
Education, Culture, Sports, Science and Technology in Chapter 1, case studies of schools and local authorities toactively take measures on each action item necessary for crime control in Chapter 2, outline of each case toshow the background stories and status of the case studies of Chapter 2 in Chapter 3, and major items
concerning the future inspection and improvement of security measures in school facilities based on the cases inthis report in Chapter 4.
It is expected that this report will lead to opportunities for further inspection and improvement of security
measures in future school facilities.

Inspection and improvement of Securities of School Facilities-- Research Report Concerning School Facility Security Measures Inspection/Improvement Manual --Contents
Introduction

Chapter 1 Safe and Secure Schools
１

Background ……………………………………………………………………………………………1

２

Current status ……………………………………………………………………………………… 2

３

How to Use this Report …………………………………………………………………………………4

Chapter 2. Implementation and Case Study of Inspection and Improvement
１

The catalyst for the measures and study framework ……………………………………………………
5

２
２

Current status and extraction of problems……………………………………………………………
7

３
３

Manual and checklist ……………………………………………………………………………

４
４

Improvements…………………………………………………………………………………… 11

５

Information sharing and review of inspection ………………………………………………… 13

9

Chapter 3 Case Studies
２

H University affiliated elementary/jr. high school (Hokkaido)…………………………… 15
K University affiliated school (Kochi Pref) ………………………………………… 18

３

D Private Jr. High School (Kyoto Pref)…………………………………………………

４

S Elementary School, Shikii City (Saitama Pref)………………………………………………
24

５

S Elementary School, Adachi Ward (Tokyo) ………………………………………………26

６

Kusatsu Education Committee (Shiga Pref)…………………………………………………28

７

G Elementary School, Kyoto (Kyoto Pref.)……………………………………………………
31

８

K Elementary School, Osaka City (Osaka Pref)………………………………………………34
S Elementary School, Hashimoto City (Wakayama Prefecture)………………………
37

H１

９
10

21

A Elementary School, Kochi (Kochi Pref)…………………………………………………… 40

Chapter 4 Points from the Case Studies
１
１

Fulfillment of software based on the hardware review ………………………………………………
43

２

Effectiveness of safety map-making of school facilities……………………………………

３

Accumulation of small tasks and emergency measures……………………………………………
43

４

44
Use of existing crisis-management manual and checklist …………………………………………………

５

Existing crisis-management manual and checklist…………………………………………………… 44

６５

44
Creating a program for security training……………………………………………………………

６

Securing a rich educational environment…………………………………………………………44

７
７Enhancement of security measures with the community………………………………………………
44

43

Reference-

Study Group Documentation and Checklist…………………………………………………………… 45-

Chapter 3 Case Study: Contact …………………………………………………………………………64

Chapter 1 Safe and Secure Schools
１

BackgroundIn recent years, suspicious people intruding schools and threatening the safety of students and teachers, as well as
causing other harmful accidents to students on the school routes, have been a big social issue.
Under these circumstances, schools and school administrators are proceeding with the safety control of schools tosecure the safety of children in schools. For example, operational safety measures, including entrance control ofvisitors and security training and facility/systems such as gate, door, interphones and monitor cameras. In addition,with the cooperation of parents, community volunteers and school guide leaders, patrols and security are enhanced
in and around the schools. These can be considered to be community based security activities.
It will be necessary to aim for creating safe schools, with the cooperation of related organization and the groups,
such as guardians, local populaces, and the police, by having the schools further promote safety and fire precautions
at the school. It is vital to continuously advance with effective measures in the future.
The ratio of schools with gate and fence taking security measures against intruders 87.1 %* The gateway is limited, and the gate control is securing a lock in principle except the time for going school and home.
･ Monitoring the safety of children by teachers and volunteers when the gate is open for students to access.
･ Measures of hardware at the gate including installation of interphone, sensor for invasion monitoring, and security camera.
･ A system for the personnel to check the monitors of security cameras on a regular basis.
Countermeasures should be taken according to the above depending on the various conditions of schools and communities.

The ratio of schools taking measures to find or eliminate intruders in the school site 84.5 % ** - Installation of guide signage at the gate (at the entry to the site) to clarify the traffic line from the gate (the site entry) to the entry to theschool building (reception).
･ Clear vision of the traffic line from teachers room, or which is located in a separate zone from the students area.
･ Patrols of school personnel, community volunteers and security guards in the site.
Countermeasures should be taken according to the above depending on the various conditions of schools and communities.

The ratio of schools taking measures against entry of intruders to the school building 92.3%* - A central system for the reception to check in all the visitors, in principle, such as guide of visitors and closure of the entrances of theschool building not in use･ Visitors are requested to check in or wear a ribbon or name card to identify themselves at the reception by teachers and school
personnel and the community volunteers･ A meeting space for visitors･ Layout of teachers room to oversee the traffic line of visitors and the outdoor ground.
Countermeasures should be taken according to the above depending on the various conditions of schools and communities.

The ratio of schools conducting patrols in and out of the school by the community volunteers 63.1 %The ratio of schools conducting an inspection on security measures of schools 90.8%.
The ratio of schools using the security manual 97.5 %* including schools which have their own “Crisis Control Manual” and use the manuals issued by the Ministry of Education, Culture,
Sports, Science and Technology and the education committees.
-

Research concerning security measures of schools(Ministry of Education, Culture, Sports, Science and Technology)(results as of March 31, 2006)(Ministry of Education, Culture, Sports, Science and Technology HP:http://www.mext.go.jp/b_menu/houdou/19/01/07011602.htm)

1

２

Current measures
1. Crisis-control in emergency
Since 2002, the Ministry of Education, Culture, Sports, Science and Technology has been promoting “theChildren Safety Project” aiming to enhance school safety as a whole, in order to establish safe and secureschools.
In 2002, "the Crisis-management Manual against Intruders to School” (December, 2002) was issued. It
summarized the common notes in case of emergency situations, such as the entry of someone suspicious. Thismanual has been used as a daily reference by many schools to create the emergency flow and check list for
inspection against intruders..

-

Crisis control manual against entry of intruders to school"

to cope with someone suspicious in schools (Ministry of Education, Culture, Sports, Science and Technology) "Besides this, school safety volunteers (school guard), who watch children in a school and/or on schoolroutes, receive education and training. Committed security experts and former police officers are appointed ascommunity/school safety guides (School Guard Leaders) for each school, in order to check security points andfind areas which need to be improved.
- See the website of
Ministry of Education, Culture, Sports, Science and Technology
HP:http://www.mext.go.jp/b_menu/houdou/17/12/05120900.htm for various notifications and publications
concerning child safety in schools and on school routes.
2. Security measures of school facilities
The Ministry of Education, Culture, Sports, Science and Technology supports various policies as part of the"Children Safety Project", while providing subsidies for required costs of security systems in school facilities. .

2"Security measures in school facilities” (November, 2002) proposes the basic concept in order to proceedwith security measures in school facilities, and notes and remarks on the planning and provision of specificsecurity measures. “School Facility Maintenance Guidelines” was revised (August 2003 and January 2004) tofulfill regulations concerning the security in school facilities.
As a reference guide to the regulations concerning security under “School Facility Maintenance Guidelines”,“Report concerning Security Measures of School Facilities” (September, 2004) was issued to increase public
understanding.
In this guide, as a basic concept of the security measures of school facilities, the inspection and assessmentof the current status of a school facility was made. It also points out the importance of taking necessary
preventative measures on a regular basis, and implementing these measures with the cooperation of parents,
local authorities, organizations, architects, and security experts as necessary.

RegionSecurity measures in the community
Cooperation

SoftwareOverall security plan

Principle: students safety first● Operations concerning safety management- Safety management of students(daily/emergency)- Safety management of school facilities(weekdays day time/night time holidays)

Conditions:- Characteristics ofschool- Characteristics ofregion- Site conditions- Related laws andregulations

HardwareConsistency● Architecture- Layout- Trafic line
- Parts design● Utility- Security monitoring
system- Alert system

Consistency- Design- Balance with other functions- Cost etc.

School Facility Plan and Design- Overall security plan conceptual diagram "Research Report concerning Security Measures of School Facilities(Ministry of Education, Culture, Sports, Science and Technology)"

3. Inspection and improvement manual for security measures of school facilities
The importance of inspection and improvement to promote the security measures of existing school facilities
has been pointed out. Establishing an effective check system, such as conducting inspection and crime control
training, based on the security checklist and manual, as well as taking immediate measures against problematic
issues, is being required.
The Ministry of Education, Culture, Sports, Science and Technology, in collaboration with the National
Institute of Educational Policy Research, has compiled the “Report concerning Security Measures of School
Facilities” (September, 2004)” (hereinafter referred to as "Inspection/Improvement manual"), to introduce
visions, procedures and notes for conducting security inspections and improvement measures for school
facilities.
This report shows major items and procedures required to conduct security-measure inspection andimprovement for school facilities. (See next page)3

 Flow chart of inspection and improvement concerning security measures of school facilities① Study GroupA study group of school personnel e.g. teachers
should be organized.
② Grasp of current status and detection of problems
The current status concerning the securities ofexisting school facilities should be confirmed todetect problems.
③ Preparation of inspection and improvement manual
To make a manual or checklist to implement security
measures in a secure and continuous manner for
inspection and improvement.
④ Countermeasures
Provide countermeasures against issues immediately.
⑤ Sharing and review of inspection and improvement
manual and reviews
In order to positively implement the security
measures, the parties concerned are well noticed forreview and improvement depending on the resultsof inspection and crime prevention training.

(1) Study
Group set up①検討体制の設置(2) Current status and extract of②現状の把握、問題点の抽出
problems
・図面等による点検- Drawingcheck・「守り方」の設定- How
to protect
・問題点の抽出- Extract problems(3)
Inspection/Improvement Manual③点検･改善マニュアルの作成
・マニュアル、チェックリストの作成- Preparationof the manual andh kli(4) Implementation of improved④改善措置の実施
measures

Reinsepection for the
増築･解体等状況のadditional work/disassembly
変化による再点検
conditions

Improvement/review per
防犯訓練等によるsecurity trainings etc.
改善・見直し(5) ⑤点検・改善マニュアルのInformation Sharing/Review ofInspection/Improvement
Manual
周知、見直し３

How to Use this Report
In order to further promote security measures of school facilities, each school and school administrator should
review past activities, as well as actively and continuously promote the effective actions..
This report plainly explains and introduces the case studies of schools and local authorities that positively workon the inspection and improvement of the security measures based on the past reports.
The report comprises of:
Chapter 1, a background and current status.
Chapter 2, case studies of security measures based on the inspection and improvement flow chart abovefrom the five aspects: 1) an opportunity to begin the emasures and organization, 2) extraction of the current
status and issues, 3) use of manual and checklists, 4) implementation of improvement plan, 5) information
sharing and review of the inspection and improvement measures (Refer to the figure below )Chapter 3, the outline of the measures including characteristics andregional background of cases shown in Chapter 2.
Chapter 4, key points concerning the inspection and improvement
measures of school facilities based on the case studies according to thepast reports.
This report provides a plain explanation of cases and aspects of security
measures according to the past examples of each school and school
administrators.
It is expected to be a clue of the inspection and improvement measures forschool facilities.
■5 aspects of school facility

4Chapter 2. Implementation and Case Study of Inspection and Improvement
This chapter shows the case studies of schools and school administrators who are actively working on the security
measures, as a reference of inspection and improvement of school facilities.

１ Catalyst for Measure and Study Framework■ Study group by parties concerned
To review a security measure, it is effective to obtain various opinionsfrom teachers, students, parents, community and educational committees
as well as architecture and security experts to make balanced security
measures. （2006 “Inspection/Improvement Manual”）■ Points for Case Studies (Comments from the Study Group)
As many parties concerned participate in the study, it is effective to fulfill thecontents of the security manuals including evacuation guide, measures against
intruders, a system for emergency contact to police and parties concerned and facility
inspection and security trainings.
As users of the facility, parents and community members participate in the studyof security measures, a monitoring system by the whole community is achieved by
the eyes of neighbors on the daily lives and patrols in and out of the schools.

Review of security measures in concurrencewith rebuilding of the facility to be a complex
with multiple functions. Elementary School S,
Shiki City

①Catalyst, Study Framework②Current condition and issues③ Manual and Checklist④ Improvement⑤ Notification and review

For effective management of the facility complex,"Operation Committee" by the representatives of theelementary school, city library, facility personnel, usersof the facilities and the representatives of thecommunity were established.

At the time of refresh work of the school building, aplan to combine the city library and public hall was
raised.
In the course of design, the tragic case of Ikeda
Elementary School of Osaka Kyoiku University
occurred. Therefore, the policy of the complication
remained as it is while further measures were taken toprevent such accidents.
In order to achieve the safety of the city library andschool where unspecified number of people uses due tothe characteristics of the complex, safety measures suchas monitoring by the community members andinstallation of security cameras were implemented.

■Member of Operation Committee (extract)y Head of school and public hally Representatives of elementary school
zone communityy Representatives of Children Groupy Representatives of public hall users
y Representatives of PTA

This committee, which was originally formed tocoordinate operational matters, is currently taking rolesof operation including security measures, in addition to
the earthquake and the fire control.
The community members and facilities users are
participate in the system of the study, which facilitatesschool patrols by volunteers and communication withthe community.
It is assumed to enhance the relationship with thecommunity by increasing opportunities of exchange
between the users or the library and public hall and thestudents.
･Refer to School Outline (P24).

■ Entrance of elementary school, city library and public hall

5

System of examination including outside
specialists

Security measures by principal's leadership● A elementary school, Kochi City

● H university affiliated elementary and junior highschools
After the occurrence of school intruders, security
measures were taken in FY2001 but new criminal cases
occurred even after 5 years in many places. Therefore,
the current manual was reviewed.

This school has been taking various measures tosecure the safety of students by the principal's strong
leadership.
■

Current security measures
After the occurrence of the school intrusion case, themembers of "Kochi City Education Senior Network”
organized by the former teachers were requested topatrol the school by the school.
Afterwards, a school patrol group including theneighbors was organized. “The school patrol station” isprovided near the main entrance for the members to■ Appearance of School Building

come to the school whenever they can to patrol the

For inspection and improvement of security
measures, based on the past proposals of the security ,many outside experts are invited to the study group in
addition school groups, in order to obtain various andspecific opinions for safety measures.
■ Study Group Members (extract)school or monitor the students. Anything their noticed
are recorded in the log book for the school to review.

（outside）
y Lawyer, police officer, Administration Section, Education
Committee of the Cityy Security Company, Design Officey Chairman of ＰＴＡ（School）
y General Manager, General Affairs Division, Manager ofFacility Management Section, H University
y Principals, vice principals, representatives of teachers of H
University Elementary and Jr. High School, Principal of H
University Kindergarten■ School Patrol Station

Although the school has the crisis control manual,
the number of pages is too large to easily see. Therefore,
the principal suggested to illustrate key items of thecrisis control manual as well as to prepare a poster to
distribute to the parties concerned.
To attempt the improvement of consideration
concerning security, the lecture meetings and the
security study sessions are held for the teachers/school
personnel and the students.
■ Effect
As the principal make a proposal by himself as thehead of the school, it was effective to implement thenecessary security measures.
The measures taken by this school is regarded as amodel case of security for improvement of the security
measures of public schools in the region.

The current status of the crimes and the point of
measures were able to be heard from a variety ofmembers including lawyers, police officers, thesecurity company, and the specialist of construction,
and architects. It helped to create an effective manual ina short term.
The contents of the current security measureinspection and improvement were designed to be asample of the security manual in order to enhance thesecurity measures of other attachment schools of theuniversity in the future.
Comments of experts are effective to for the parties
concerned to check the regular school life patterns,
which will continue in the future.
･Outline (P15) of the school. See a similar example (P18).

･See School Outline (P40).

6

２

Current status and extraction of problems■G
Grasp of current state and extraction of problems
It is important to understand the current status of the campus andsurroundings in examining the security measures, and to extract the
problems
In this case, it is effective to prepare "School Facilities Safety Map”
to make notes on the map.
(From H18 "Check and improvement
manual".)①Beginning and Organization■ From case studies (comments from the study group)
It is effective to comprehensively understand the security measures②Current condition and issues③ Manual and Checklist

by making the school facility safety map, which visually illustrates
the locations of where at risk to allow intruders to enter the school,④ Improvement

evacuation routes and the locations of security systems etc. on the⑤ Notification and review

map.

From the school facilty safety map● K university affiliated school
This school includes the kindergarten, theelementary school, and the junior high school in theannex, along with the special support school located in
the university campus.
The security measures were taken by each school but
a study committee is established by the parties
concerned to the school or the outside experts to
prepare the common security manual.
■ Study member（extract）（parties concerned to school）
y Professor , Education Departmenty Assistant professor, Special Support School,
Kindergarten, Elementary and Jr. High School
y Head of PTA（Outside expert）
y Principal, A Elementary School, Kochi Cityy Head of Regional Safety Promotion Department,
Kochi Prefecturey Security Safety Advisor■ Note the issues on the layout and record the photos.

From the viewpoint of the access control, the gate
the primary alert line, the fence and its view.
No inspections of parties concerned in the site ofkindergarten, elementary and junior high schools havebeen conducted before. This inspection revealed theweak points of the securities and contributed to design
the evacuation route in case of emergency.
･ See School Outline (P18). Similar examples (P15,P21,P34).

In order to recognize the current status of the security,
sing the site layout, all the study group member walked
through the site to make a note of issues and recorded
the photo.

7

Inspection from both hardware and software
viewpoints● H university affiliatedPrecise check of the inspection as an opportunity to● D private school

make the manual■elementary and junior high schools

Check items for manual preparation
This school had no security measures but took
measures against something noticed from the daily
operation for inspection and improvement of the
security measures of the school facility.
It is not decided to study and create the security
manual upon commitment of the Ministry of Education,
Culture, Sports, Science and Technology aiming toenhance the security measures of the school facility.
The study group was organized by the disaster/fire
prevention committee (permanent) with the expert in
the school and the security company.
The inspection of the school facilities to create themanual was conducted by the school personnel and theresult was thoroughly checked by the study committee.
The assessment was made for three levels including
15 points: gate/entry, fence, staircases. Where needs tobe improved was noted in specific with solution.
The result of inspection was described on the layoutfor visually understandable.

■ Verification with hardware

Based on the school layout, all the study groupmembers made the school facility visit to create thesecurity map to show the security equipment in andoutside of the school
The inspection points include: the scope of thestudents activities, traffic line of visitors, the range of
security camera and visual inspection of teachers,
which revealed that there are some points where nevernoticed. .

私立Ｄ中学校のチェックリスト等事例
1)点検・改善チェックリスト作成例
点検者：○○

現場での評価 Ａ：行っている Ｂ：概ね行っている Ｃ：行っていない
対策後の評価 ○：問題ない △：概ね問題ない ×：問題あり

確認場所

①

中学正門

②

中学校南面入口
西側③

中学校南面入口
中央

具体的点検項目1

出入りのチェックを行っているか

2

門の高さや形状は十分か

1

鉄柵は設置しているか

2

門衛所からの見通しはいいか

3

■

1
2

評価

具体的な対策等■対策後の評価■Security facilities map (traffic line and blind spot.)

Verification with software

The current status was checked against the software

来訪の際は必ず受付に立ち寄るよう表示しているか
鉄柵は車輌が一旦停止できるように設置されているか

measures, in addition to the hardware measures,

門衛所からの見通しはいいか

including the reception of the gate security guard andEnhancement of regular inspection after the operation

the reception personnel, how to achieve the entryof the manualcontrol at the entrance, ID card for visitors and parents

By creating the manual, check items concerning
securities were added to the general inspection
conducted by all the teachers and staffs before theschool orientation (option).
Security
guards,cleaning
vendors,andadministrators of the school are employed full time sothat they will be given instructions about securities in
addition to their assignment.
As the jr. high school is located in the campus, it has
been arranged to take an overall measure in cooperation
with the risk management committee of the university.
- Refer to the outline (P21).

to wear, and cooperation of parents for the school patrol.
As a result of this, issues need to be solved wereextracted such as the security guard shift, layout of theoffice, the blank time resulted from the shift change.
■Reception
office(there will be a protected
window designed out of theschool building to facilitate
the visitors)- See School Outline (P18)8

３Manual and checklist■ Use of Manual and Check List
In order to continuously implement practical security measures, it is①Beginning and Organization

effective to use Manual and Check List.
（2006 Inspection/Improvement Manual」■ From case studies (comments from the study committee)
In order to smoothly take measures of the securities, for instance, therisk management manual for earthquake, disaster and life style, which
has been applied, may have additional items as securities.
In order to continue the security measures, it is important to specify theinspection timing and roles of personnel considering the workload ofteachers and staffs based on the common understanding of the parties
concerned.

②Current condition and issues③ Manual and Checklist④ Improvement⑤ Notification and review

Internet based Checklist■ H university affiliated elementary and junior highschoolIn order to secure the safety of students, daily andperiodic inspections are indispensable to effectivelyfunction the security facilities and equipment.
This school has all the teachers and staffs online sothat they can check the securities on the check list on
the web.
防犯に関する学校施設・設備等チェックリスト総覧
点検期

施設・設備名担当者

最新点検実施日

評価■

管理者確認 対応済

Check system online (Refer to P48)

The checkpoints are categorized into the checks

１

週

防犯カメラ

○○

２

週

モニターＴＶ

○○

３

月

正門

□□

４

月

インターホン

５月

案内表示

施設・設備名をクリックすると、○○ それぞれのチェックシートへリンクする。（次ページ参照）
△△

６

月

玄関

△△

７

月

受付

××

８

週

校内放送システム

９

週

各教室

and check marks to show the confirmation

１０

週

特別教室

◇◇
点検月日、評価は、それぞれの▽▽チェックシートに書き込まれたものが、この表にリンクし自動的◎◎に記される。

１１

月

教室連絡電話

▽▽

１２

月

囲障

◇◇

principal and the assistant principal.

１３

月

裏玄関

◇◇

１４

月

駐車場

◎◎

１５

月

外灯照明

××

１６

週

１階施錠

１７

月

裏門

１８

月

防犯ベル

□□
点検内容の詳細は、施設設備各々○○のシートに。このリスト総覧は、できるだけ簡潔なものにする。
△△

１９

月

一斉配信システム

××

２０

週

避難口表示

○○

■

required weekly, or monthly/yearly. By taking
consideration of the workloads of the inspection
personnel, the check list is clearly organized to show
the date of inspection, assessment, approval of manager,
The results of the inspection are reported to the
The results of inspection will be reported on the

管理者がネットワークを通して、点検・評価を確認したら、この欄に○を。また、改善が求められたものに対して処置が済んだら「済」を。

school memo and to PTA.
It is effective to have the checklist online, which isalso effective to grasp the current status of securities
and increase the motivation on securities. Making thechecklist Web leads to the improvement of the
security

Check list online (Refer to P47)

9･Refer to School Outline (P15).

Risk management manual for the children safety

Safety check list

■ A elementary school, Kochi city

■ S elementary school, Hashimoto City

The risk management manual (e.g. bullying) of

The school faclity/utliity inspection is conductedeach school was integrated as "Risk management ofaccording to the "Safety checklist". The general

the schools" in reference to the notification of Ministryinspection is conducted by personnel who are put inof Education, Culture, Sports, Science and Technology

charge of seperate parts(passages and veranda) andin FY2003. It was followed by “Unidentified” wasclassrooms. All inspections are done at once, on“theadded for distribution to the teachers, staffs and parties

safety inspection day”.

concerned, with annual revision.
The configuration of “ Risk management of theschools" is as below including potential events in theschools
1. Bullying, 2. not attending school, 3.classes withdifficulty for education、4. physical penalty
5.examples of violation of human rights,
6.complaints to teachers and staffs 7. loss of official
documents, 8.injury, re9.Accidents (duringexperiments) 10. Stealing, runaways, skipping class
11.disaster 12..earthquake 13.wind, water damage,
14. suspicious people 15. other
In "Unidentified", it includes the emergency
measures flow chart, school personnel's roles in case of
emergency and security training procedures.
The instruction was smoothly conveyed to theteachers and staffs by adding the “Unidentified” to theexisting risk management manual.

■Safety Checklist (see P52）

The Safety checklist includes the one for the children
safety for daily lives such as projection of fitting andnails and the security against intruders. Other than this,the layout of security equipment and its status are
confirmed.
Other than the column of the results of check items,
the improvement measures can be shown for defects.
Any defects should be informed to the facility
administrator (head teacher) and the clerical officers.
-

Unidentified intrusion flow chart (Refer to P54.)-

When it is not for the personnel to take measures, the･Refer to school outline (P18).

request for repair is submitted to the educationcommittee for repair.
See School Outline (P37) and similar examples (P15,P18,21)

10

４Improvement■ Improvement to cope with the school conditions
It is important to solve security issues from the viewpoints bothfrom software and hardware immediately
For items not to be solved immediately, the improvement plan iscreated to take a temporary measure including solution of the software.
It is important to take measures for improvement according to theschool conditions by various facility maintenance opportunities such as
earthquake-proof retrofitting etc. （ 2006 Inspection/Improvement
Manual）①Beginning and Organization②Current condition and issues③ Manual and Checklist④ Improvement⑤ Notification and review■Points from case studies (comments from the study committee)
If an immediate solution is difficult for security issues, it is important to consider a short or mid term
improvement plan or to take measures by the regular operations such as patrol
It is important to separate the improvement plans: the one relatively minor which the school can take measuresand the other with major improvement which would require contractors.

Immediate measures and budget■ H university affiliated elementary and jr. high school
The issues extracted by the visit by the study
committee, and as a result of the regular inspection,
security and evacuation training, the following can be
categorized to record on the security facility map:
① Where needs to be improved in urgent②Where the budget is required for facility
maintenance and the budget needs to be studied
immediately.
Major items for urgency① Signage on the fence: to place a security signage
for crime prevention that mentally suppresses thetarget at the gates.
② Security camera: a signage “Security Camera inOperation” at wherever appropriate in the school tomentally suppress the target.
■ Security map to show the check points for urgency③ Strict ID check of visitors: the visitors and parents
and budget required
are requested to wear ID card. Security guards
actively talk to the visitors
For items requires “budget”, the school facility
The major items which require budget solutionsof the school will consider the reasonability① Projected window at the office: the reception office committeeisrefurbished to have a projected window to check the visitors. and the budget for the item.
By taking an operational temporary measure such as➁ The red sensor light: It is useful for thepatrol, it is effective to increase the consciousness ofimprovement of the consideration of the risk
risk management.
･See School Outline (P15).
management by taking

11Communication
betweenSchoolandContractor for Inspection and Improvement
through evacuation training

Prompt decision making to obtain the budget● D private junior high school■

Daily inspection
Although there is no specific format for daily
inspections of the facility, the teachers notify the headof general affairs division and the personnel in chargeof the facility of anything noticed for confirmation of
the status and improvement of the condition
Security guards, cleaning vendors, administrative
personnel and PTA secretariat are in the school full timeso that the parts requires repair will be informed to theoffice along with the patrol record and daily report.
■
Organization and authority that swift
decision-making is possible
This corporation has university, 1 jr. high schools, 1high school, 3 jr/high schools and 2 university
attachment schools. These schools are financiallyindependent. The principals are the chief of finance to
execute the budget.
Once the information is collected to the divisions
concerned, an immediate measure can be taken upon
approval of the divisions concerned such as theteachers committee to be held once a week, the fire anddisaster prevention committee and the risk
management committee.
For minor repair works, for instance, repair of thefence can be made on the following day at the earliest
at the sole decision of the head of general affairs
division for an immediate action.
This is an advantage of private schools to have thesmall organization and the budget is available to use.
However, discussions will be required at the school
personnel conference for major repair works or
retrofitting (e.g. layout change of classroom orsomething related to the building structures). It will
require a certain time to consider.

● S elementary school, Adachi Ward
■ Check through the evacuation training
In this school, the evacuation training and the safety
check are conducted according to "Emergency Manualin case of Fire/Earthquake and Intruders" every month.
The evacuation training is disclosed to public once ayear.
The monthly safety check includes the safety checkbased on the check list by a teacher or staff who is incharge for the month, and report to the assistantprincipal as the supervisor of the facility.

■Monthly evacuation training (students are under the table)

Defects found in the safety inspection can be fixed if
the estimate is within the range allowable (no morethan 500,000yen), at the sole discretion of the school.
For what not applicable for temporary repair, theschool will consult with the education committee of theward. The committee member who is in charge of theissue will provide One Stop Service to communicate
with the persons in charge at the school■ Scheduled repair works in the entire ward
In Adachi ward, the following facility improvement
measures are scheduled to conduct from FY2005 bysecuring the special budget by the educational policy
division of the ward based on the subsidy system forsecurity cameras, provided by Tokyo.
①Installation of security camera② Autolock ad interphone with monitor③ Increase of height for the gate and fences･See School Outline (P26).

■ A fence temporarily repaired. See School Outline (P21)12５ Information sharing and review of inspection

and improvement■ Review and information sharing by security training①Beginning and Organization

It is important to share the information of inspection and improvementof the security measures by the security training and manuals by the②Current condition and issues

teachers/students, parents and neighbors.
③ Manual and Checklist

It is important to review the check items as required by reviewing any
defects and issues for security found from the daily inspection and④ Improvement

security training⑤ Notification and review■ Points from the case studies (comments from the study group)
While the security manual is important, it is necessary to have a measure to take immediately for emergency.
It is effective to conduct training for security measures and provide a poster to illustrate the key points
Fulfillment of security measures by the schools is effective to the safety measures such as patrol of the school
and the student routes in cooperation with the municipal offices, neighbors.

To provide a poster to illustrate the key points ofrisk mangement● A elementary school, Kochi
In this school, "Risk management manual of theschool" (bullying, truancy, injury, fire and others)
including the security measures, which is annually
updated.
The manual shows the concept of the risk
management and emergency measures, but it is hard toread because it has a number of pages and not handy toread. Therefore, in order to have something to seeanytime and increase the awareness, the risk
management poster was made to illustrate key points of
the risk management manual for distribution.

■Poster for students (Reference P56）

There are 3 different kinds of posters for teachers,
children, and parents. For parents, it shows “requests
for the parents for the safety of children. For students, itshows “What you need to take care in the school” as an
appropriate advices.
By placing these posters where they can see anytime,
it is effective to increase the awareness against
emergency.
It is favorably received by the students. The school
has many inquiries about this poster from other schools.
･See School Outline (P40).
“School Environment Safety Checklist” must be reviewed ona regular basis by one or more staffs. Be aware.

■Poster for teachers (Reference Ｐ55）

13

Review of the manual by seurity training

Regional activities through the community news

● S elementary school, Shiki City

● G elementary school, Kyoto

This is a complex of elementary school, public

In Kyoto, the security activities by parents andlibrary and public hall. Due to the characteristics of thecommunity members are active so that it is common tofacility to allow uncertain number of people to access,conduct the community based security measures such

three training are conducted annually (fire prevention,

as the observation of the students and patrol by thedisaster prevention, and security) to improve theparents and the community members of all the school

awareness of the parties concerned to the school andzones.
In this school, such activities are taken as a PR

the students.

material for distribution to the parents to improve theawareness of the parents and neighbors.
This school is designated as a community school of
the Ministry of Education, Culture, Sports, Science andTechnology (under the school management conference
system), and the student safety measures are always
under study as a yearly theme of the activity.
The local group, parents and volunteers are actively
participating in the review of the measures.
■ List of each training

Through a periodical distribution of “Community
Memo” the PR paper, the school is working on

The security training is conducted according to thepromoting the community activities.

emergency flow as shown in “Risk Management
Manual” common to the three facilities with different
patterns of intruders every time. The contents arereviewed and updated as required.

■ Security tool at the teacher’s room

To notify the training to the parties concerned, it islinked with “Security Seminar for the safety of■students” hosted by PTA or school patrols by■

volunteers, which is effective to improve the awarenessof security. – See Outline (P24)14“Community Memo”

See School Outline (P31) and similar examples (P15).

Chapter 3 Case Studies
This chapter states the outline, characteristics, and regional backgrounds of the entire activities as shown in Chapter 2
for inspection and improvement to clarify the meaning and status of the activities.

H University affiliated１ elementary/jr. high school (Hokkaido)● Outline
 ScaleSchoolElementary school
Elementary
school/special class
Jr. high school
Jr. high school/specialclass・
Total

NumberNumber of

Numberof classes

students

of teachers

12

478

3

24

9

374

3

24

27

900

Most students go to school by bus, subway, JR, andstreetcar. The shuttle bus for the school is available
from the nearest station to the school.
Other university affiliated kindergartens, elementary
schools, junior high schools, and the special support
schools are located in other campuses.

22

21

43

 Situation in surrounding and feature
H university affiliated elementary and junior highschool is located in the H university main campus in
Sapporo City north end where the rural area extends.
The students of H university affiliated elementaryand junior high school are from the whole area of
Sapporo City.

■ Main entrance of elementary/jr. high school

At the beginning

Organization

After the school invasion case, the school started toenhance the security measures for both hardware andsoftware in FY2001. After five years have passed, newcriminal cases occurred in many places, the school
decided to review the current manual.
For further enhancement of the security measures ofthe school, based on the "Report Concerning
Inspection and Improvement Manual of Securities
of School Facilities” by the Ministry of Education,
Culture, Sports, Science and Technology etc. in June,
2006 and “Support Project for Preparation of
Security Manual” by the Ministry of Education,
Culture, Sports, Science and Technology, the school
decided to prepare the security manual witheffectiveness. Therefore, it is aimed to be the good
sample of the security manual of other university
affiliated schools.

To study the inspection and improvement manual, notonly the school members but also the outside experts
are invited to create the manual (14 people in total).
■Key Members- Parties concerned to the school･ Director, H university Secretariat General Affairs Department and Headof Facility Section･Principals, assistance principals and the representative of teachers of H
university affiliated Sapporo elementary and junior high school principal,
deputy head, and teacher representative･Director of H university each affiliated sub-school- Outside experts･Lawyer - crisis-management and responsibility of school from standpoint ofadministration of justice ･Police - the entire crime prevention measures from the standpoint of police･Education committee of the city - crime prevention measures of municipal
school from standpoint of educational committee ･Security company - school guard and crime prevention measures fromstandpoint of security guard ･Architect office - crime prevention measures of school facilities fromstandpoint of design ･PTA Chairman-wish from guardian's standpoint on school security

15

■Review session

secret signal between the teachers and students “Urgent
broadcasting secret word" with an assumption thatsomeone suspicious could enter the school fromanywhere.

The review session was held four meetings in about threemonths based on the theme for an efficient study.
The 1st: School facilities inspection and problems
The 2nd: Review of Inspection and Improvement
Manual draft(including Solution of facility issues)
The 3rd: Manual idea examination and inspection
report(including: finalization of parts to be improved)
The 4th: Final review of manual draft■Extraction of problems
Traffic line and blind spot
Students activity range, visitors traffic line and thevisible range of security camera and teachers aremarked on the security map. As a result, some blind
areas were found where it is difficult for the security
cameras and teachers to check and see visitors from theoutside.

Current status and extraction of problems■Current status
Use of the security map of facility
The security equipment map where the arrangementof the security equipment inside and outside of theschool building was prepared beforehand, for the study
group members checked the equipment and the current
conditions.

■ Security Map (traffic line and blind area)■防犯カメラ設置の表示（侵入防止の抑止力となる）■Security equipment map
Verification of software related measures
Inspection and review of the current conditions related
to the software, based on the concept how to prevent
someone suspicious from entering the school, including
work flow of the security guards and reception, how tomanage the entrance, IC card for visitors and parents,
cooperation of parents to patrol the site.
Verification of parents communication network
For a fast and accurate communication, the parent
communication network was confirmed using themobile phones
Verification of security training
In the annual security training, the training was
conducted to review the procedure, which uses the■ Indication of security camera （helps to prevent invasion）

Blank time
The blank time issues were found, including themain gate security guard shift, layout of the office,projected window specification, and operation of theschool assembly etc.
SolutionIn the study group, the security equipment and system
issues were studied to find a solution on: 1) current
situation, 2) effectiveness, 3) problems and 4)
procedures to solve the issues.

16

so that the subcommittee of the school facilities will
prepare the improvement plan from the viewpoint of
the safety. The school facility committee will thenreview the plan from the budget viewpoint tot
implement the corrective measures.

Manual and checklist■ManualThe school determined to prepare an effective andpractical security manual to further enhance thesecurity measures in reference to the procedures andnotes of “Inspection and Improvement Manual
concerning Security Measures of School Facilities”
issued by the Ministry of Education, Culture, Sports,
Science and Technology et. al. based on the current
condition and the security measures of the school. It
was intended to be a sample of the security manuals ofother affiliated schools.
■Checklist
The checklist for regular check of the security
equipment was prepared for priorities of the inspection
as well as the category of check items for weekly andmonthly/yearly inspections. The inspections will be
conducted by the security supervisor. The result ofinspection is disclosed on the School Memo and PTA
board members meetings making the board of directors
etc. public to the check.
The check list uses a website of Internet to upload
the personnel in charge, date of inspection, assessment,
issues need to be solved and the current photo online. It
is convenience not only to summarize the inspection
results but also for all the teachers and staffs to know
the current situation of the security conditions, which
will contribute to increase their awareness of the
security and performance.

Information and review of inspection andimprovement measures■Information of inspection and improvement measures
The security measures are informed to the parties
concerned on the school memo or the school education
orientations from time to time. In addition, this isdisclosed on the website of the school “School News”
on a timely basis. This School News is updated
everyday and well received by the parties concerned tothe school. The school memo can also be checked on
the website.
■Review of inspection and improvement measures
The regular inspection and the annual security andevacuation training are assessed. The issues foundthrough the assessment will be reflected to the security
manual to constantly review the security measures.

Future tasks
The security equipment and system will be upgraded
continuously to achieve more practical solutions.
Therefore, it should be promoted to cooperate with theoutside experts and organizations as well as throughhearing sessions with the parents, outside specialist andexperts.
■ Comments from the study group
The security related inspection and improvement
manual was developed and actually implemented,
which considerably helps to improve the awarenessof the teachers and students on security.

■ Checklist online

The Internet based security equipment regular

Solution

inspection system has been effectively operated so

The solutions for issues on the security equipment
and systems are based on the points extracted from theannual security and evacuation training and inspections
to classify the level: 1) urgent matters (urgency), 2)
improvement needed (budget issue). These issues aremarked on the security map to illustrate the problems

that all the teachers can see the results of assessment
and its progress at a glance. This also contributes tosecure continuous security awareness.

17

２ K University affiliated school (Kochi Pref)● Outline
 ScaleSchoolElementary school
Elementary
school/special class
Jr. high school
Jr. highschool/special class・
Total# of class# ofstudents

The students of K University affiliated kindergarten andother schools go to school from a wide range of area in
Kochi Prefecture.

# of teacher

9

60

27

5

158

7

21

737

33

12

471

23

47

1,426

90

Kindergarten and elementary school (from Kochi city)
Junior high school (within one hour by public transportation use)
Special support school (from a range of prefecture where practical)

 Situation in surroundings and feature
The special support school is located in the main
campus of the university. Other kindergartens, theelementary schools, and junior high schools form thegroup are located in a separate campus in theresidential area close the central part of Kochi City.

■Elementary school front gate

Beginning
No regular inspections were conducted fro theviewpoint of the facility maintenance, the security
measures common to all the affiliated schools of theuniversity was reviewed and improved based on"Support Programs of Security Manual” by the
Ministry of Education, Culture, Sports, Science andTechnology.

From the increase of crime cases occurred in school
facilities, it is further required to secure the safety of thestudents and the facilities. This school is not an
exception and is required to further review and improve
the security measures including making the security
manuals against someone suspicious and security
training for the students and teachers.

Organization
To create an organization of the project, the assistantprincipal of the affiliated school, PTA chairman, theuniversity faculties and staffs are called for the meeting,as well as the outside specialists including a principal ofa public school, Director of Regional Safety Promotion,
Kochi Prefecture Police Department and a security
advisor.
Opinions were taken from the college students of
Education Department of the University whoparticipate in a security activity to patrol the school site.

■ Main campus of the university including
the affiliated special support school18

■Key Members- Parties involved with the school
Professor of Department of Education
Assistant principal of the affiliated special support school,kindergarten and elementary/junior high school
PTA chairman of the schools
Student volunteer representative- Outside
Principal of a public elementary school (Principal of
Elementary School A, Kochi)
Director of Regional Safety Promotion, Kochi
Prefecture Police Department
Security advisor

From the viewpoint of prevention of intruders, thecurrent conditions including the gate, fence andvisibility were confirmed and different types ofinspections were made depending on the conditions of
the schools.
The issues will be noted on the map and the photos
were taken to record.

-

The issues were noted on the site layout with the photo- Newspaper article that introduces student's crime prevention■

Newspaper article for the security volunteer of senior students

Manual and checklist

volunteer work

The manuals were prepared depending on thecondition of each affiliated school and thecommunication between the schools.
The checklist for regular inspections should be
prepared for the one for daily inspection and the otherfor monthly inspection. The person in charge of theinspection will make a report to the manager.

Current status and problems
The current status concerning the school security
was confirmed twice by all the members of the study
group based on the site map.
This was the first overall inspection of the site ofkindergarten, elementary and junior high schools by all
the members. It was effective to reveal the site
conditions and weakness in terms of security. It wasalso confirmed that the site inspection would help todesign the evacuation route and cooperation of theparties concerned in case of emergency.

There was no decided style though regular check had
been done up to now. It is effective in the check that the-checkitem wasarrangedchecklist.
■Regularinspection
checkbylisttheper union
room (monthly)See （P50）.

K university affiliated kindergarten andelementary and junior high school site19

■ Trees and branches cut by the parent volunteers

Information and review of inspection andimprovement measures
The security manual is distributed to the teachers andstaffs of the affiliated schools. In the future, a print toillustrate the security policy will be provided for the
students and parents to increase the awareness in theschool security.

Future tasks■ Refer to the correspondence manual material when unidentified

Although this review session intended to prepare thesecurity manual, other issues including disaster, fire

invades. (P49)

prevention, safety management, lifestyle (bully,

Solution

not-attending school) and mental care and press

The improvement plan is made according to thestmeasures etc will also be covered.

rdpriority from 1 to 3 for its urgency and feasibility.
The improvement plan includes; repair of the fence■Comments from the study groupwhich could allow intruders to enter the school as theParties concerned to the school deepened theirst

1 class, and change of the glass from the pale glass tomutual understanding or view on the school security

transparent one to improve visibility as the 2nd classby participating in the inspection/improvement

which would require expenses to spend.

projects of the security

To solve the issue of visibility blocked by trees,

As the security manual is now available, it is now

which was found from this inspection, the parent

necessary to promote a continuous and smoothvolunteers will cut the branches.

security measures for teachers and students throughthe daily inspection, security trainings and security
educations.

20

３ D Private Jr. High School (Kyoto Pref)●Outline ScaleNumber of classes

24

Number of students

909

Number of school personnel

83

Since the integration plan with the high school in adifferent site is underway, the security issues areunder consideration with limited budget forinvestment while aiming certain effectiveness.

 Situation in surroundings and feature
It is in the region where it is located on the north sideof Kyoto City. Stores, temples and residences areconcentrated into the area.
It is only 2 minutes by walk from the exit of a
subway station. Many of the students use the train
service, not only from Kyoto city but also otherprefectures.
It is located adjacent to a university. There is anaccess to the school through the university campus.
There are total 5 of national cultural assess. 2 of thoseis the school facility so that visitors may enter theschool site.

Beginning

For the review of the building and utilities, thearchitects of the companies and the security company
staff took in charge the discussion.

When a staff of the junior high school participated in"School Security Seminar” to hear the outline of theelementary school invasion case, this staff strongly felt
the needs of safety measures of school facilities. Then,
this school decided to apply for the “Support Programof Security Manual” provided by the Ministry of
Education, Culture, Sports, Science and Technology.
Neither criminal cases nor accidents occurred in theschool and the awareness of the school staffs for the
security was quite low. As the school realizes theimportance of security and took this opportunity to start
preparing the security manual.

■Entrance of Jr. High School

Organization
An organization “Security Measures Inspection and
Improvement Manual Development Committee” wasorganized based on the “Fire and Disaster Prevention
Committee 6 members, permanent committee)
including 2 school officials, 2 architects, 1 PTA
representative and 1 security company staff.
The junior high school site was adjacent to theuniversity site so that the students will pass through theuniversity site. Therefore, the university secretariat andthe representative of the Facility Department joined theCurrent status and problems
Although no regular inspection for the school
facilities were conducted concerning the school security,
it was possible to take a prompt measure for repairs
such as the cases of minor defects to be repaired on thefollowing day of the request with the sole discretion of
the director of secretariat or the head of General Affairs
Division.

21

Any items noticed by the teachers and staffs should
be corresponded to the facility personnel for repair.
Before the school orientation, all the teachers and staffs
check the school facility to correct any defected items.
As a daily inspection, the security guard makes thedaily log and key status report and the patrol report
every 1 hour for holidays.
For preparation of this manual, the facility personnel
checked the site as a whole from the viewpoint of theschool security, as well as the individual inspection by
the school officials and architects, the committee
confirmed the safety and issues need to be solved interms of the school facility safety.
A visit to other elementary schools was conducted by
the school personnel for their experiences of inspection
and improvement of school facility securities. Opinions
were also given bye the school personnel.
The facility and equipment are checked by thefacility personnel and amended the contents based on
the check list notified by the Ministry of Education,
Culture, Sports, Science and Technology as a reference
to cope with the actual condition of the school.
The issues revealed from the inspection should be
noted on the campus map. The report with photo wasalso prepared to share the information by the parties
concerned.

-

assessment (no countermeasures taken as of now) areprovided with the expected schedule.
私立Ｄ中学校のチェックリスト等事例
1)点検・改善チェックリスト作成例
点検者：○○

現場での評価 Ａ：行っている Ｂ：概ね行っている Ｃ：行っていない
対策後の評価 ○：問題ない △：概ね問題ない ×：問題あり

確認場所

①

②

具体的点検項目1

出入りのチェックを行っているか

2

門の高さや形状は十分か中学校南面入口
西側③

中学校南面入口中央④

中学校南面入口
東側

1

鉄柵は設置しているか

2

門衛所からの見通しはいいか

1
2

対策後の評価来訪の際は必ず受付に立ち寄るよう表示しているか
鉄柵は車輌が一旦停止できるように設置されているか
門衛所からの見通しはいいか

1

鉄柵は外部の人が簡単に入れないような対策をとっているか2

門衛所からの見通しはいいか1

内線電話が確保できているか

2
3⑥

具体的な対策等

中学正門

3

⑤

評価

休日の非常時の際の連絡体制は整っているか
受付窓口はカーテンや掲示物で視線を妨げられていないか4

安全管理マニュアルは設置されているか

5

防犯カメラは正常に作動しているか

門衛所

裏門

6

防犯カメラ設置の看板（札）を適切な場所に設置しているか7

来訪者に受付をするように表示されているか

8

名札は確認の上手渡すようにしているか

1

破損・隙間は生じていないか2

パーテーションはフェンスの役割を果たしているか

3

十分な高さや形状を確保しているか

4

清掃が適切に行われているか

5

防犯カメラは正常に作動しているか■ Checklist to extract issues, Reference （P52）

Security and inspection measures
A security enhancement method without the need toclose the site was under study because of the features ofthe school as placing an importance of the history andtradition of the school while having a free and open
atmosphere to raise the students to be independent.
The junior high school site is surrounded by the mainstreet with heavy traffic, the university street, street in
the university site with a lot of traffic or people andhigh fence (adjacent to the passage to a temple). If avisibility is secured by a transparent fence or live fence,
it is expected to suppress the intruders to come beyond
the fence, as well as the visibility from theneighborhood for safety.
By focusing on the access route from the university
to the junior high school site, it was easy to takecountermeasures
In addition to the site conditions above, the security
measures such as introduction of equipment andsystems were studied.

Campus map to describe the issues need to besolved (original, no description was added)

The check list has two or more check items for 15
locations in total such as the gate or entrance. The
assessment was made by 3 levels. Specificcountermeasures should be described for the items withlow point. The description should further be evaluatedby the 3 levels of qualification. Items unavailable for22

It is assumed that the check list to cover the current
conditions and issues to be solved will be used, while
the daily check list remains pending for now.
After the manual is completed, the school security
inspections were conducted twice a year before theschool orientation (option) by all the teachers and staffs
in addition to the regular report from the teachers andstaffs, it was decide to add security items.
As security guards, cleaning vendors and repair
temporary workers are working for the school full time,other than the teachers and staffs, their views on the
security were obtained for reference.

-

The fence is newly established where invisible from the security guards

Information and review of inspection andimprovement measures

SolutionAS the school is planned to move, the issues
revealed from the inspections were corrected for aminor extent of repair works. For instance:(1) As a security guard is assigned both for theuniversity entrance and the junior high school site, it
is a mental suppression for intruders to access theschool. However, the university remains open andthere is no gate between the junior high school anduniversity, the access route to go to the junior highschool site was limited to one through the janitorroom.
(2) If an intruder commits to enter the site over thewall or fence, the location is clearly visible from theroad with heavy traffic and the university passage.
Therefore, it was decided to apply fences and live
fences to limit the access. Any gap between the walls
or fence was closed immediately.
There is somebody in the site including security
guards, repair personnel and cleaning vendors in thesite, which is effective to mentally suppress theintruders.
For retrofitting works with budget, the junior highschool has the rights of the budget, the improvement
measures can be taken only with the agreement of theschoolAs there is a junior high school building adjacent tothe university site, it is attempted to share theinformation and remain the communication of the
security guards and cleaning vendors of both schools.

The study group was dissolved upon extract of the
security issues of the school facilities and preparation of
the manual, but the issues will continuously be
discussed by “Fire and Disaster Prevention
Committee” and “Risk Management Committee” asneeded.
The current report is distributed to all the teachersand staffs of the school, as well as to other schools toshare the information.
The school is working in collaboration with “RiskManagement Committee” of companies anduniversities for easy communication.

Future tasks
In order to maintain the security measures of theschool facilities, it is important to increase theawareness on securities for teachers, staffs, security
guards, cleaning vendors. Countermeasures against
intruders to the school facilities should be further
refined for both teachers and students to apply.
The issue is how to develop the current measures
after the integration of schools.
■ Comments from Study GroupAs the organization is relatively small and thebudget is independent for the schools, a prompt
measure can be taken against emergencies. This is oneof the features of private school.
While security guards, cleaning vendors and repair
personnel are only assigned to their jobs, in the samemanner as teachers and students, they are motivated tohave the awareness of the school security.

23

４ S Elementary School, Shiki City (Saitama Pref)●Outline ScaleNumber of classes

28

Number of students

810

Number of school personnel

41

 Situation in surrounding and feature
S elementary school is the first public school in thecity, which is located in the major commercial area inthe city, near the three major roads. There is a publichall in the vicinity.
Shiki Station is the nearest station to the school.
Therefore, with the development of the area formany residences, the number of the school zone
tends to increase.
It is a complex of the elementary school, city library,
and the public hall.

■ Front façade of elementary school

Beginning

Organization

This school was planned to be in a complex with city
library and public hall as a school open to thecommunity, aiming "Improvement of educational
power in the region" and "Socialization of the academic
training".
During the design and construction phase of theschool (construction completed March 2003), theelementary school intruder crime case occurred.
Therefore, it was decided to make the school facility
security manual to secure the safety of the students.
AS this is a complex for uncertain number of people
to use such as city library and public hall, as well as
elementary school, the security manual common to thethree facilities were developed and went into operation.

“Public Hall Operation and Management
Committee” including the users of the facilities,
including the representatives of neighbor, town
meeting and children assembly, in addition to theadministrator of the complex (elementary school,
city library and public halls).
■ Key Members- Parties concerned to the school
Head of public hallPrincipal of elementary school
Representative of PTA-Outside
Representative of town meeting
Representative of children assembly
Representative of the public hall users

Current status and problems
By reviewing the security measures during theconstruction phase, the security measures wereconfirmed reflecting the design and construction, andnecessary measures were taken.
-“F floor plan (yellow is the elementary school, and blue is thelibrary)24

Information and review of inspection andimprovement measures■ Major security measures① Many glasses are used for the wall to retain
visibility from the public as “eyes of thecommunity”② Installation of security cameras to blind spots③ All the teachers and staffs carry PHS for
emergency call and whistle.
④ One security guard is stationed at the common
entrance of the three facilities.

The training of fire prevention, disaster prevention,and crime prevention is executed for three times a year
to review and share the information with the parties
concerned.

■ Contents of training

PTA hosted “Security Seminar for Children’s Safety”
and “Violence Prevention Program to the Child" to thestudents at Grade 2 and the parents to increase theawareness against securities.
Upon review of the risk management manual issued
in 2003, the Management and Administration
Committee issued the revision in October 2004. Thiswas followed by another revision with the update of theemergency contacts and evacuation route in September,2006.

■ The wall glass with good visibility

Manual and checklist■ Manual
A common manual is available for elementary
school, city library, and public hall is available.
The manual refers to the procedures, organizationand personnel in a normal condition and emergency
against “accident/crime case, fire and earthquake".

Cooperation with the community
The parents organized the citizen volunteer group for
patrol of the school once a week.
This facility complex is considered to aim “thecommunity to protect and raise the children”. Thisslogan should be notified to general users, to raise theirawareness for countermeasures against someone
suspicious and daily greetings.

Future tasks
To strength the cooperation of the school and theregion further, the place of the alternating current of theuser and the child in the public hall (adult education
institution) is set as much as possible.

■ The initial flow in case of emergency■ Comments from Study Group■ Checklist (daily inspection)
Daily inspections by the full time security guards andregular inspections concerning fire are conducted by
the municipal office partner such as the citizen
volunteers.

The unique feature of this case is to use “the eyes of thecommunity” to the school in operation at the opportunity to integrateelementary school, city library and public hall by taking advantage ofthe change.
As uncertain number of people comes to the facility, it is important
to continue monitoring the facility by “the eyes of the community”
through daily communication between people and greetings.

25

５ S Elementary School, Adachi Ward (Tokyo)● Outline
Number of classes

15 classes

Number of students

506 people

Number of school personnel

36 people

There are office and residential buildings around theschool. There is the public hot swimming pool in thecomplex.

 Situation in surrounding and feature
The elementary school is located in a historical
popular commercial district. The site is surroundedby residential buildings.
Due to the redevelopment of the area in front of thenearest station to the school, the area is attracting
more people.
The station is for JR (Jouban Line), the subway(Hibiya Line and Chiyoda Line), Tobu-line andTsukuba Express.

■Elementary school

Beginning

In S elementary school, although noinspection/improvement manual concerning thesecurity equipment, the emergency alert device isactually used in the monthly evacuation training andthe lock units in the school facility are also inspectedduring the safety inspection.

In the Adachi Ward education committee, thesecurity policies for both software and hardware havebeen advancing by placing the safety measures as animportant policy issue.
The
educationcommittee
hasnoinspection/improvement manual specialized in the
security policy of the school facilities, the schools in theward conducts a monthly evacuation training andsafety inspection according to “Emergency Manual for
Fire, Earthquake and Unidentified Persons”.
In the evacuation training, the security equipment is
actually used. The school and classrooms are also
inspected.

Emergency manual
The emergency manual for earthquake using the
emergency alert system as well as against unidentified
persons was compiled in FY2006.
Current status and problems(Manual and checklist)
According to the emergency manual for earthquake
and against unidentified persons, monthly evacuation
training and safety inspections are conducted on amonthly basis. Amongst, the evacuation training is
open to public once a year.
In the evacuation training, the emergency alert
system is actually used to check the performance of theunit.
In the safety inspection, a teacher or staff is assigned
to responsible for each room, part of the schoolbuilding and courtyard. Each personnel check each■ Reception counter at the side of lift26

whole schools in the district.
One of the trigger to improve the security policy for
the whole ward is the start of subsidy for security
cameras by Tokyo Metropolitan Government.
With the start of this subsidy system, the educationcommittee, policy committee prioritized the security
issue and secures the special budget to take measures as
below from FY2005.
① Installation of security camera② Autolock system, interphone with monitor,③ Height increase of the gate and fence up to
1.5m

room and part according to the check list and report tothe principal if they find any defects.
Due to the limited budget, items which the school isunable to take immediate measures, the school applies
to the ward education committee personnel to takemeasures in cooperation as necessary.

Information and review of inspection andimprovement measures
In the elementary schools, in order to support thesystem of the reception for visitors, the teachers andstaffs say a ward to visitors in the school to identify
someone suspicious, as a software measure.

Cooperation with the community■ Emergency alert system, monitor

The emergency alert system was introduced in B
elementary school in the ward upon donation (1/2)
from the community in 2003. In 2004, C elementary
school introduces the same system with donation (allexpenses). S elementary school introduces the system
in FY2005.
The education committee of the ward will study the
movement to install the emergency alert system at thetiming of refurbishment of the school facilities in the
future.

Future tasks■ Emergency alert system indicator

Cooperation with the community should be further
strengthened. The monthly safety inspection continues
to fulfill the cooperation with the community.

If any defects are found according to the inspection,
an emergency measure can be taken within the range ofthe budget at a principal’s discretion.
In November and December every year, each school
conducts the facility inspection for the maintenanceplanning for the following fiscal year, the educationcommittee of the ward is also informed of the needs.
The improvement of facilities doesn't attempt the
improvement only of a specific school but targets the■Comments from Study GroupThe education committee realizes the need of
security policies and evacuation of the schools andefforts were made to the facilities.
With the monthly evacuation training and thesafety inspection, the facility inspections are wellconducted by the organizations. On a regular basis.
The teachers and staffs have high awareness on
security measures, a favorable cooperation systemwith the community is observed.

Solution27

６ Kusatsu Education Committee (Shiga Pref)● Outline
 ScaleKindergarten

10

Elementary school

13

Junior high school

6

As Shiga prefecture encourages universities to come tothe prefecture, this region is considered to be a university
town.

 Situation in surrounding and feature
Kusatsu City is located in the southeast of Shiga
Prefecture, and consists of the area that extends to thesouth north for 12km and 9km in east and west in
shape.
This region attracted many people as a traveler’s
town because of its location at the crossing of theroutes Tokaido and Nakasendo from Edo era. In
recent years, there are superb networks fortransportation including JR Tokaido Bullet Train,
Route 1 and Meishin Highway to access both east
and west. The population increased as a residential
town for Kyoto and Osaka■ School Safety Assessment System

Beginning

In order to collect the ideas of teachers and staffs(managers, general teachers) and parents and reflect theideas on the assessment system, a preliminary research
was conducted. Based on the research results, the policy
making committee studied the contents and format of thesystem.
■ Member of the study group
Professor of Hyogo University of Education School
Department of Education
Representative of Kusatsu Kurito Doctors Association,
Kusatsu City School Doctor Division
Representative of autonomy federation
Section chief, Kusatsu police station, life safety section
Section chief, Kusatsu police station, regional section
Head of Nishi Fire Department, Konan Local
Administration
Principal, Kusatsu elementary school,
Kusatsu School Health DivisionPrincipal, Kusatsu junior high school,
Kusatsu School Health Division
Chairman, Kusatsu PTA council
Vice Chairman, Kusatsu PTA council
Kusatsu education committee, as secretariat

While it is important to take safety measures against
crimes, while many criminal cases against schools
occurred, it is also indispensable to take measures against
natural disasters such as wind damage, flood andearthquake, as well as car accidents.
For the safety measures concerning schools, the parties
concerned should cooperate in an efficient way andreview/improve the countermeasures against accidents.
Therefore, various measures should be assessed before
compiling “School Safety Measures Assessment System”
for case studies as necessary. This has been applied to eachschool in the region.

Organization"Kusatsu City School Safety Measures Assessment
System” was established in the education committee.
(September, 2004)
It is organized by schools (principals of elementary andjunior high schools, principals of junior schools), PTA
corresponding council, local federations, educationcommittee, police, fire department, university (Hyogo
Education University). (10 members, 7 staffs).
As a joint project (e.g. research and system
configuration, research committed by the city) with theexpert of the school safety (a professor of Hyogo
Education University), it was decided to create a manual
specific to the region.

Current status and problems
In reference to “Checklist of Kindergarten and School
Safety” of the Ministry of Education, Culture, Sports,

28

from the height.
(6) Repair works required for safety and facility
management are applied or requested.

Science and Technology, a specific manual and checklist
was developed by each school as they make their own
policy to implement the inspections.
Upon inspection by each school, “School Safety
Assessment System” is used to review the check items on
PC to make the database for evacuation.
An assessment is made based on this System for eachterm. The assessment results shall be submitted to theeducation committee by the end of the terms (three times
per year).
During “the month for safety management of schools
an kindergartens and securing children’s safety” in June,each school implement: (1) risk management manual
review, (2) encouragement of teacher/staff awareness onrisk management, (3) implementation of emergency
training and seminars, (4) safety guidance for children to
go to school/back home, and (5) raising awareness of
security for the community, parents and children.

■ Example of item
(Prevention of damages from natural disasters, andevacuation related: for managers)(1) Any obstacles in the evacuation route, or around thefire facility and system. If found, it should be
removed.
(2) Operability of the fire water, fire extinguisher, fire plug,
fire shutter, and fire doors are confirmed. Evacuationequipment is confirmed to be available to use.
(3) The fire alert system and emergency public address
systems are confirmed to be available to use.
In addition to check the column of the implementation
conditions, the status, achievement, reason of
uncompletion and special nottes should be recorded.

Manual and checklist
The assessment items include security measures,
prevention or decrease of damages from natural disasters,
as well as prevention of injury and traffic safety.
Based on the assessment items specified by the
Ministry of Education, Culture, Sports, Science andTechnology, the contents are modified to use according to
the actual condition of Kusatsu city.
In "School Safety Assessment System”, there are items
for managers and ordinary teachers (e.g. for the chief who
is in charge of safety”.
The assessment items includes: 1) securing daily safety,2) security safety in case of emergency, 3) prevention ofdamages from natural disasters, and 4) timely report andfirst aid methods.

Check (1) inspection
underway/completed,(2) will be inspected or(3)
noinspection
planned.

■ Examples(Securing safety in terms of school facility: for managers)(1) Inspection and repair is conducted for the schoolgate, fence, outdoor lighting (e.g. security lighting),
breakage of windows of entries of the schoolbuilding, and the status of locks.
(2) If any warning system (alarm bell and buzzer), a
security monitoring system and alert equipment (e.g.
school emergency call system, communication systemwith the police or security company) are installed, thework flow for the communication with the police andsecurity company is established.
(3) Check of items to block the sight such as trees.
(4) It should be confirmed of any possibilities of theinvasion through the bicycle parking, parking lots andadjacent buildings.
(5) Measures have been taken against falling of students

Note any comments or remarks
related to the inspection
conditions as required.

Next, based on the conditions of implementation, "Future
Safety Measures Plan” chart is completed. Examples of
the countermeasures should be referred in the table of theassessment system for each school.

29

Information and review of inspection andimprovement measures
In order to share this system by the schools in the city, a
CD-ROM is distributed to each school for managers torecognize the procedure. The results of inspection are
saved in a computer for the parties concerned to share theinformation.
Managers of each school provides opinions on the systemreview such as the inspection item and assessment
standard. Such opinions will be used to review the system.

Future safety measures.
May copy the items fromthe countermeasures column.

Future tasks
As there are difference of actual conditions andawareness of teachers and staffs for each school, it isnecessary to consider a countermeasure against
assessment methods not uniformed.
Currently, the priority of the security for the school site has
been shifted to the security out of the school site. It isnecessary to consider how to create an assessment system
for the traffic lines etc. around the schools.
It is necessary to improve the procedure such as making acertain pattern of the inspection and assessment dependingon the items.

Solution“Future Safety Measures Plan” is submitted to theeducation committee (School Administration Section) toreport the items in need of support from the educationcommittee. If any repair works are needed, a report is
submitted to School General Affairs Section to be incharge of facility maintenance from Administration
Section.
For improvement of facilities, this is not for specificschools but measures should be taken from a common
view to the schools. Therefore, the common measures
have been taken for all schools such as installation of fence
or electric lock.
Measures for crime and disaster prevention should betaken as an emergency measure. This is prioritized to othermeasures.

■ Comments from the study group
This is a unique attempt of the system on theassessment system, it is important for the educationcommittee of municipal or prefectural government toplay a key role on this.
Although it could be a mean to make an assessment
from the outside view, some items may be hard toassess in uniform.
Through the general inspection of the whole
school, the key role of the parties concerned gains
more importance, which would activate theinformation exchange between the schools.
The general inspection per term is expected to beeffective to sustain the safety awareness of the parties
concerned. On the other hand, as it could be
stereotyped, it is important to consider an effective
mean such as categorize specific inspection items foreach term and annual assessment.
The current system needs to be improved further.
The future implementation and upgrade of the systemare expected.

The past safety measures for Schools in Kusatsu（Wide area）
・ Security alarms are distributed to all students ofelementary and junior high schools.
・ Facility; the fence by the road is newly established or
repaired.
・ The hot line emergency alarm system to the prefecture
police is installed in elementary and junior high schools.
・ Security tool “Sasumata” and “Net Gun” are provided
for all schools by the end of 2004.
・ “School Safety Volunteer Patrol Project” isimplemented at each elementary school zone.
・ The safety patrol for schools.
・ Electric locks for the school gate, etc.

30

７ G Elementary School, Kyoto (Kyoto Pref.)● Outline
 ScaleNumber of classes

28 classes

Number of students

824 people

Number of school personnel

39 people

The school is actively promoting the task in cooperationof the school, family and community such as receipt ofthe designation of the community school by the Ministryof Education, Culture, Sports, Science andTechnology.

 Situation in surroundings and feature
Based on the tradition “the community children is
raised by the community”, the citizens are eager tothe education of children .Therefore, the city is
promoting to be the “education advanced city”
according to the principle “the town making is fromhuman making”.
The city is planning its policy to secure the secureand safety of the life of citizens, not only the children,as the first priority.
G elementary school is surrounded by the rich social
environment with nature, traditional industries andtraditional cultures.

■Elementary school main gate

Beginning

Iinkai, Human Development 21st Century Committee
representatives and the education community discuss thesafety measures of children, and launched “Kyoto City
Children Safety Committee” in April 2004 to promote acomprehensive and systematic safety measures. They
hold the committees on a regular basis.

Due to many occurrence of invasion of unidentified
persons, it is necessary to take a particular measuredepending on the actual conditions of schools, family
and community on a regular basis. It was thought tobe necessary for school, family and community totake measures or improve the condition to cope withvarious conditions.
It is important for teachers and staffs to cope with theinspections and attempt the awareness of the security sothat the inspection and assessment is implemented basedon the check list.
It is thought that it is important to be involved in the
check of two or more school personnel, and to attempt
the improvement of the crime prevention considerationof the school personnel, and executes the check
evaluation by the checklist to the crime prevention
measures.
The security awareness was raised since the criminalcases in the elementary school of Fushimi Ward in
1999. To the contrary of the aim to have an open school,
it is necessary to prepare the check list for both
hardware and software to secure the safety of children.

Kyoto City HP
http://www.edu.city.kyoto.jp/taiikukenko./anzenkaigi.htm)

In each school in the city, "School Safety Meeting(an organization of each school and its name varies
depending on the schools) is established in cooperation
with the schools, PTA, and the community.
G elementary school is designated as a community
school of the Ministry of Education, Culture, Sports,
Science and Technology (School Operation Council
System). Under the school Operation Council,“Community Committee” is launched to study
activities to secure the safety of children.
At the committee once a month, the autonomy
federation, Juvenile Guide Meeting members, teachersand staffs to study aiming a city planning in a safe andbeautiful environment.

Installation of system of examination
In Kyoto City, the schools, PTA, Hitozukuri 21 Seiki31

3 levels: A, B or C
Future Improvement Plan

■Ｇ Elementary School Community.

G elementary school PTA is actively participating in
the discussion of security. PTA raised many opinions
and proposals, which are effectively used to makespecific countermeasures.

■Security Checklist■ Use of Safety Checklist
The education committee proposes “Safety
Inspection List (example)” including maintenance andmanagement of school facilities, other than the
checklist.
Each school prepares the safety inspection list inaccordance with the individual conditions based on theabove Safety Inspection List (example).
Each checkpoint is assessed once a month (15th of
every month “School Safety Day”). According to theresult of inspection, the improvement plan is made.
This is a list for inspection for various locations
including regular classroom, stairs, corridors, restrooms
and washrooms in detail. All the teachers and staffs
including the classroom teachers check the items forconfirmation of the school safety personnel, headteacher and principal.

Current status and problems
The site is checked in accordance with “Security
Checklist” for three times a year (at the end of terms)
and the results of inspection and future improvement
plans are reported to the education committee in
writing.
An inspection is conducted once a month based on“Safety Checklist” to take measures for improvement
based on the results of inspections.

Manual and checklist■ Use of crime prevention checklist
In the city education committee, the checklist
including 45 check items of 12 subjects is presented toeach school, such as precautions of the school,
identification of visitors, management of facility andequipment, and emergency countermeasures against
unidentified persons.
Each school has their own checklist to cope with theindividual situation of the school, family andcommunity based on the above.
Each school make an assessment of the checkpoints
for three times a year (April, September and January)
as A (almost ok), B (never done) and C (not applicable).
As a results of the assessment, the column “Future
Improvement Plan” is shown in the educationcommittee.

■ Safety check list (example) Stairs and Entrance

32

Solution
The checklist has “inspection items”, “assessment” anda statement of “future improvement plan” forimplementation of improvement of the situation.
While minor items are covered by the school budget,
for those which need to be approved by the educationcommittee, any request is received and confirmed at thetime of the reporting for three times a year.
If any repair works are required for school facilities,
Education Environment Maintenance Group, in charge offacility maintenance, is informed to take measures.
Kyoto City has the policy to prioritize the measures forthe security and safety of children, more than any otherpolicies.
Kyoto City is the one the grass root activities are
popular. The community members are actively
participating the school operations including safetymeasures. This is a good environment to use the power ofthe community for the improvement policy (e.g. GuardianTeam organized by the community volunteer members forall school zones).
G elementary school has security cameras and IP
phones covered by the education committee budget. They
also have proposals of safety measures such as autolock
systems and emergency alert at the main entrance. Somehave already been applied.

Cooperation with the community
Kyoto City is a region where the activities by theguardian and the community members are actively
conducted. Each school takes the community based
security measures including the guardian activities andpatrol of the area by the parents and neighbors.
“Kyoto City Children Safety Network News” isissued to cover the discussion of Kyoto Children Safety
Meeting and activities of the parents and thecommunity volunteers for distribution to each school,kindergarten and parties concerned to encourage theawareness of security of the parents and the community
members.
The city places an importance on the view to protect
the schools by the eyes of the community. Therefore, inthe security checklist, an item concerning “thecommunity based activities” is added for further
assessment and improvement of the security measures.

Information and review of inspection andimprovement measures
Each school has some members to conduct theinspections to improve the awareness of security. The
results of the inspection are informed to all the teachersand staffs to share the information.
Annual security training with participation of the police,
is conducted to share the information with the pertinentorganizations.
The checklist will be revised as necessary uponinspection of each school. Each school update their own
checklist
G elementary school encourages the parents and thecommunity to increase their awareness on security by
posting news about securities on the PR paper for
distribution to the parents.

Security Checklist■ Comments from the study group
It is important to take measures for safety
management of schools not only by the schools, butalso parents, community members etc. Kyoto City is
working no the safety measures in cooperation ofschools, families, community and the pertinentorganizations.
G elementary school is taking security measuresusing the community.
The community based security measures are taken
in cooperation with parents and community includingChildren Safety Patrols with Checklist of School
Traffic”.

■ School PR brochure33

８ K Elementary School, Osaka City (Osaka Pref)● Outline
 ScaleNumber of classes

13 classes

Number of students

327 people

Number of school personnel

25 people

 Situation in surrounding and feature
The school is located in so-called downtown where
has residents, commercial districts and small
factories, and the community activities are actively
conducted
The community members has a strong feeling toprotect schools so that the volunteer based patrol
team “Anzen na Machizukuri Net, Safety Town
Planning Network” for monitoring the safety andtraffic of students. Various activities are conducted tosecure the safety such as the city-employed “Safety
Guide for Children” and patrol of the ward officepersonnel.

■Elementary school main gate

Beginning

Organization

As a measure of the education committee after theelementary school invasion case in 2001, security
measures have been such as installation of interphonewith monitor, auto-lock equipment or monitoring
camera for all schools (kindergarten, elementary schooland special support school) as well as emergency
hotline system to Osaka Prefectural Police
Department..
In each school in the region, all the teachers andstaffs have roles for security measures in cooprationsuch as prepration of the unique seceucry manual basedon “Security Manual for Schools – Preparation Guide”(September, 2001) and "Safety Measures Policy for
Schools”(April, 2005).

With "Security Committee” by the teachers andstaffs, the manuals are reviewed every year, which isalso used to share the information with all the teachersand staffs at the beginning of every fiscal year.
Opinions from PTA, community members,
education committee as well as experts concerning
architecture and security measures are taken as areference as necessary.

Organization chart of safety and fire precautions committee] Current status and problems
Inspections are conducted for the current situation ofsafety measures for the facility, and it is noted on theschool map to describe the issues in writing. This iseffective to grasp the current situation and extract issues
to be solved.

■ Emergency alert equipment

34

The checklist is not available. The issues on theschool map are shared.

safety by “Hagukumi Net, Fostering Network” to fulfill
the security for children as well as monitoring ofstudents on the way to home or school.
If no measures can be promptly taken, attentions are
given to the students not to play in the area. Warning
signs are also posted in the area etc.

■ Grasp of the situation that uses map inside the campus■ School guard leader's safety check■ Current status check on the school map
Besides, “Children’s Safety Instructors (School
Guard Leader)” who are the former policemen patrol
area in and out of the school for once a day or more forsafety inspection on securities from the view of expertson the facility and school.
Solution
Improvement plans on the issues found from thesecurity inspections are reviewed and informed to theschool facility manager (head teacher). Any issues not
solved with emergency countermeasures are reported
from the school to the education committee for
consultation.
There are 298 school elementary schools in Osaka
city. The education committee takes measures for theindividual schools. K elementary school has thecommunity to observe the security and a monitoring
system to see the main gate from the teacher’s room,
while some schools have security cameras to monitor
the status.

■ School management room near front gate

■ Interphone of school gate

K elementary improved the facility such as
replacement of pale glass to transparent one for theteacher’s room and janitor room for better visibility ofthe school. In addition, the system to protect children’s

35

Information and review of inspection andimprovement measures■ Comments from the Study Group
Security issues found from the studies are indicated on

Security Seminars are conducted by the former
policemen for training against unidentified intruders.
Such training with the experts contributes to increase
the awareness of teachers and staffs for security.
In the security training intended for the students,“Children’s Safety Instructors” advices how to improve
the training.
The safety countermeasure manuals are reviewed ona yearly basis to check the key points. This is toconfirm the security system after the personnel who
took the training is transferred, and to share the key
information about the security.
Other than the above, the security measures areproliferated through brochures for students and parents
as well as websites.

the school map for the school parties concerned to shareand use the information. This contributes to improve thesecurity measures for inspection and improvement forms
various viewpoints.
Measures are taken from wherever possible such as
replacing pale glasses with transparent one for theteacher’s room. As there are invisible areas, the school
personnel make patrol or safety inspections in the schoolor routes for the students to use. The school is open to thecommunity in cooperation with the community for thesafety of children.

Cooperation with the community
The school is surrounded by so-called a downtown.
As there are small factories facing the road, the security
awareness of the community is high naturally. The
community has a strong cooperation system of theresidents with high awareness of security.
The elementary school education council organized“Hagukumi Net, Fostering Network” and “Anzen na
Machizukuri Net, Security Town Planning Network” tomonitor the students on the way to home and school.
Future tasks
Only instructions are given to students such as not tovisiting areas unmonitored by the school. The block
fence was replaced by a net fence. Accordingly, thehardware needs to be provided as necessary for
improvement.

36

９

S Elementary School, Hashimoto City
(Wakayama Prefecture)● Outline
 ScaleNumber of classes

8 classes

Number of students

114

Number of school personnel

16

There is a kindergarten adjacent to the school in thesame area as the elementary school. There is no fence
between the kindergarten and elementary school.
There is a local passage, which leads to the residential
area from the main gate to regular gate.

 Situation in surroundings and featureThis school is located in an area where farmers
houses from the old time and residential areas, which
was developed around 1989. The community
relationship is not so strong as the residents werefrom other areas, though PTA and school activities
are active and make fruitful results. The open schoolfor holidays and night time also contributes tohealthy fostering youngsters.
The school is small and the number of classes is only
8. The school buildings is designed to be a simple
configuration including 2 3story building, gym andoutdoor swimming pools■ Elementary school

Beginning

School Guard Leader (the former policemen) to patrolin and out of the school, upon commission by
Hashimoto City every term, from a viewpoint ofexperts. Then, consultations are made with the schoolparties concerned for improvement of the status.
The current status and troubleshooting are monitored
using the checklist and through regular inspections.

The school has been making efforts to the school
facility maintenance. However, after the occurrence ofthe school crimes in 2001, the security manual wasdeveloped to take security measures against
unidentified persons to enter the school.
Organization
The manual was developed upon review of the draftby the teachers and staffs in each department and group,
and approved by all the teachers and staffs at the staff
meeting including the school principal.
Given instructions by School Guard Leaders on
facilities and system securities, the parties concerned
other than teachers and staffs are working on revising
the manual.

Manual and checklist
For inspection of the school facility and system, apersonnel in charge of each room and unit of the school
facility such as classroom, corridor or balcony isdesignated and an inspection checklist is available forinspections.
The "Safety Checklist" includes the list for
maintenance and inspection of the school facility andanother list for security. This is available to check thestatus of security equipment and system as well as its
locations.
The list has a column to shows the results ofinspection for each check item. Any defects can be
written in the column. Requirements for any issues tobe solved are reported to the facility manager (headteacher and office staffs with the list.

Current stauts and problems
The safety inspections are conducted on a daily basis
by a staff in charge. Once in a term, the school has“Facility/System Safety Inspection Day” for a manager
to check the status of security equipment and its
location etc. according to the checklist.

37

patrol requests. For items not resolved, measures aretaken such as evacuation training based on the security
manual, measures against unidentified andcommunication with the school visitors.
S elementary school is surrounded by the fence andgate for the entire school. The main gate and students
gate are closed during the school hours
The student gate is installed with an interphone, as
the sight is blocked to the gate. The main gate withvisibility and located near the teachers room will be
provided with interphones in the future.
11 Wakayama Children Safety Guards and 43
volunteers to protect children are patrolling the school
area for the students to go home and school, other thanthe patrol around the time of going home by Juvenile
Center, as a security measure.
Besides, information about unidentified are reported
to the parents by emails or document throughHashimoto City Secure and Safety Mail network.

Troubleshooting measures are noted here.

■ It is necessary to be referred for each classroom. be made theSafety check list material(P52)

Moreover, the school prepares the security manual andflow chart against crime and unidentified for security
training, upon reference to “Risk Management Manual
against Unidentified to School” or “Case Studies for
School Safety” by the Ministry of Education, Culture,
Sports, Science and Technology.
Besides, in addition to the facility inspection,
monitoring measures of the students are under study.
According to “School Patrol List”, the principal, headteacher and a teacher on a day duty patrol the school
five times a day.

■ Alert system set up in the school

Solution
If any defects are found upon inspection based on theabove-mentioned "Safety Check list", the managers
and staffs promptly cope with the situation, or if notroubleshooting is taken, the school applies to theeducation committee for request of repair etc. fortroubleshooting.
The troubleshooting items are prioritized to make anaction such as installation of interphones and volunteer

38

and school. Some parents take this route for taking awalk with their dog.
The community is requested to actively participate inthepatroloftheschoolpassagewith

theencouragement from Health Fostering Council of thejunior high school zone.

Future tasks
Periodic inspection of facilities and equipment iseffective for the safety of the entire school. It is also
■ Warning system set up in the school

effective to improve staff's awareness of risk
management. The school is hoping to upgrade theInformation and review of inspection and improvement

security equipment in the special building which wasmeasuresnewly constructed in FY2004.

Security measures and promotion of security

Consultations are underway with the education

awareness are encouraged through various activities

committee for measures including installation ofsuch as security trainingeminars and informationinterphone in each classroom and North building andsharing. Through this, parties concerned are wellprovision of crime prevention sprays.

informed of inspection and improvement of thesituation, which are considered to be practical and■ Comments from the study groupeffective.

With the participation of experts such as the former

In specific, the manual is used and informed throughpolicemen, various information is available as issues

activities such as the biannual security training

unnoticed by teachers and staffs are revealed.

including evacuation training based on the flow chart

The map and photos are not used for the safety

against unidentified.

inspection because this school size is small and all the

Security measures are informed through documents

teachers are staffs tackles the issue, which facilitates toconcerning the safety for students and teachers as wellhave the common understanding of the status andas encouragement for them to participate in the security

issues. However, to deepen the mutual understanding

seminars.

with the outside parties, it would be effective to cover

The safety checklist and manual are reviewed andand assess the status. Assuming the transfers of

updated according to opinions of experts such as

persons who were in charge of security personnel, theSchool Guard Leaders.

maps and photos are important.

Cooperation with the community
Security

measuresincooperation

with

the

community are prioritized, by taking a risk fromreliance on the security equipment.
For instance, the community residents are requested
to take a walk on the way for the students to go home

39

10

A Elementary School, Kochi (Kochi Pref)● Outline
 ScaleNumber of classes

29

Number of students

917

Number of school personnel

50

the community members as well as the security patrol byvolunteers.
Other than the security, the school focuses on educationof environment, welfare, food and human rights.

 Situation in surroundings and feature
The school is surrounded by a residential area. It isalso in an educational area as located adjacent touniversity, private six-year high school education
school.
This is a relatively large elementary school with 29classes. The number of students, which tended todecrease, currently increased slightly because of thedoughnut phenomenon of Kochi City.
The school has a strong tie with the graduates and■ Elementary school main gate

Beginning■ School Patrol Team

Crime events to damage children frequently
occurred and the safety measures for children became asocial issue. The school, parents and citizens started to
pay more attention on the safety.

“School Patrol Team” by Kochi City Senior
Network members, who retired the school, and citizens,upon request of the school in February 2004.
Major activities of “School Patrol Team” include

Organization

monitoring the school site and students as they come to

Kochi City studies a security manual with teachersand school staffs according to individual situations of
the schools in the city, in cooperation with School
Guard Leader, Juvenile Center personnel, policemen,parents, and community members (e.g. the community
correction personnel, Juvenile Fostering Council and
Hirakareta Gakko Zukuri Suishin Iinkai, Open School
Promotion Committee).
A elementary school studies the security manual by
10 staffs including the principal and teachers.

school whenever they can.
There is a janitor room near the main gate. Anything
noted during the patrol are recorded on the daily reportfor the school to check on a regular basis.

Current stauts and problems
With the occurrences of school crimes, the school
area patrol was started. The policemen and the principal
also patrol the school site.
Afterwards, various security measures were taken by
the entire school such as organization of “School Patrol
Team” by the community members and PTA,
maintenance of the security manual andimplementation■ School Patrol Team Room

50 members are currently registered to the Team (asof 2006). New members must be introduced to allstudents to remember the person.

40

Information and review of inspection andimprovement measures■ Poster
As Risk Management Manual including many pages
is too thick to take a look, posters with illustrations areprovided and distributed as an easy-to-see material tohave it in hand and easy to understand.
There are three different kinds of posters, forteachers, students and parents. Keywords familiar tothem are used in the poster for specific instructions.
The school received many inquiries from otherschools. Upon principal's permission, the poster iswidely provided for them.

■ School Patrol Team Members on the board of the school

Manual and checklist
School Risk Management (FY2007) was preparedby revising the manual of the risk management (e.g.
bullying and truancy, injury, and fire and others)
available, to add countermeasures against unidentified
in 2007. It was distributed to the teachers, staffs and thepertinent offices. This manual includes the risk
management policy and emergency and emergency
countermeasures.
The items of the risk management manual is as
below, to cover potential situations in the school. Thismanual covers the measures against visitors,
unidentified and post-events in "14 Unidentified ".

Check“School

Environment

Safety Checklist” on a certain day

1. Bullying, 2. Non attending school, 3. Learning
difficulty class, 4, Physical penalty, 5. Human Rights
Violation, 6. Complaints to Teachers and Staff, 7. Lossof Official Documents, 8. Injury, 9. Accidents (e.g.
during experiments), 10. Shop Theft, Disappear from
home, Escape etc. 11. Fire, 12. Earthquake, 13. Wind
Disaster/Flood, 14. Unidentified, 15. Others.

by several people. Stereotyped
flow is useless.

■ Poster for Teachers. Reference (P55)■ Enhancement of security education
Various security seminars are held to improve theawareness of securities.
(1) Seminars for teachers(2) Lectures for students(3) Security lectures and risk prediction education forthe students of Grade 1-3.

■ Items of risk management manual of school

Solution
While Kochi City provides security cameras for all theelementary schools, the school has security cameras tomonitor the status from the principal's office and theteacher’s room. These are provided as one of the annual
plans upon priority of items by the education committee.
There are security alarms to alert the principal's
office and the teacher’s room in case of emergency
with an emergency lamp. There are Sasumata, thesecurity tools provided in various areas of the school.

41

Cooperation with the community■ Comments from the study group

A volunteer group by the university students in the

The school takes various safety measures including

adjacent area “Mamorunja” the Kochi Children

the school patrol team and security education forProtection Team patrols the school area (6 areas).

students under the strong leadership of the principal. It

The security countermeasures are checked by School

can be said that this school is an advanced school for

Guard Leaders of the former policemen on a regular

operation of security measures.

basis.

It is thought that these measures as a model schoolof the region could contribute to improve the security

Future tasks

awareness of the entire Kochi city.

Although it is difficult to dispatch security guards
because of the financial situation, paid volunteers may
be assigned to check the school site and security
monitors.
It is assumed that interphones and remote control
electric locks at the main gate would be effective toprevent crimes.

42

Chapter 4 Points from the Case Studies
This chapter summarizes the key points for necessary improvement by taking security measures of the existing
school facilities, based on the inspection and improvement case studies collected in this study, which derive fromthe past report

１ Fulfillment of software based on the hardware review
School facilities should be inaccessible to intruders and visible from surroundings to prevent intrusions bysuspicious people. It is important to consider a facility environment which can cope with emergency cases of
intrusion.
It is important to recognize the current situation of “our school and its surroundings”, become aware of theissues and take necessary measures.
In order to do to this (above), it is also important to understand the current state of "Our school andsurroundings", to detect the problem, and to execute necessary improvements.
In the occurrence of security breach cases, it is important to maintain sufficient software and countermeasuresagainst problems, such as measures to be taken against intruders, as well as evacuation and emergency contact
plans for contacting relevant organizations such as the police, a network to contact the parents, daily inspections,and the maintenance of the security manual etc.

2２ Effectiveness of safety map-making of school facilities
In order to recognize the current status of a facility, it is effective to make "School facilities safety map"
(Hereafter, referred to as "Safety map-making") to make an overall understanding of the security measures byshowing the locations of wherever weak against intruders, evacuation route, location of security systems on thefloor plans of the school or each floor to visually present the safety elements.
The safety map-making allows not only the managers such as principals but also teachers, staffs, parents,
students and neighbors to check the facility from a multiple view to deepen the common understanding on theparties concerned. To allow the students to participate in this activity would be one of the safety educations, aswell as evasion of danger.
It is effective to have the experts of architecture and security to review the security measures.
It is important for the safety map making to extend the target area not only inside the school but also theperipheral roads, assumed routes of persons suspicious to access the school, and school roads.
It is important to update the safety map in line with the change of school facility such as additional
construction/disassembly, change of seasons such as leaves of trees, transfer of teachers and change of board
members of PTA and other reasons.

３ Accumulation of small tasks and emergency measures
In the school site, the human resources and budgets are limited for security measures, as there are many issues
to solve for education, learning environment and lifestyle of students on the daily life. It is important to have anorganization to act in case of emergency, daily inspection, necessary improvement measures and small actions to

43

continue.
In order to continue effective security measures, it is effective to use the manual and checklist, and importantthe security training.

４

Existing crisis-management manual and checklist
For instance, it is effective to start from addition and update of security measures of school facilities to be
included in the risk management manual such as earthquake, disaster prevention and lifestyles which have been
maintained in the schools, in order to smoothly take measures of the security measures.
In order to continue the security measures, it is important to set the timing of inspection and roles of the parties
concerned in consideration of the workloads of teachers and staffs based on the common understanding otherparties concerned.

５ Program-making of security training
Through the security training assuming intrusion of someone suspicious, it is important to be aware of thecontents of the security measures and the method of communication as well as to extract the security issues.
It is important to take various patterns of security training such as assuming the access route of two or more
persons suspicious, or measures during the events such as athletic meets where a number of visitors are expected.
It is important to review and correct any defects of evaluation guide, communication and system operation
which were revealed as a result of the security training in an immediate manner.

６ Securing of rich educational environment
In taking security measures, it is important to have a view of “a general quality improvement” of theeducational environment, in order to avoid unnecessary situations to isolate the school from outside or deteriorate
the educational environment while the crime prevention measures are fulfilled. In addition to the increase of thesafety against disasters and accidents, it is important to take the security measures as one of the environmental
update including greening and appearance improvement.

７ Enhancement of security measures with the community
It is important to promote the school safety with the community as it is effective to review and update theenvironment with multiple eyes of the community by using the cooperation of the community volunteers such as
the school patrols or for the neighbors and parents to come to the school through the open school to thecommunity.
Enhancement of security measures in the school is expected to improve the safety of students on the schoolroutes by patrolling of the community members, in cooperation with the municipal authorities and neighbors.

44