JIS Q15001:2017 J12Handling of Personal Data
AJALT follows the procedure below in collecting and storingcustomers' personal data and complies with A.3.4.2.5 of JIS Q
15001:2017 (A.3.4.2.4 on data provided in writing byindividuals). Information entered into this form will only be used
for the purposes listed below.
１．Organization Name
Organization Name︓Association for Japanese-Language Teaching
2．Who Manages the Personal DataManaged by: Personal Data Manager
Title: Associate Managing Director
Contact: Association for Japanese-Language Teaching
Management Division TEL︓03-3459-9620
3．Data collection and usage＜Customer personal data＞
Participants inJapanese language
lessons
Seminar participants

Publication purchaser
Inquirer

Purpose of using personal information
・Fulfilling AJALT’s obligations in its agreementwith customer(e.g. provide effective Japanese language
lessons)
・Invoicing and payment processing
・Providing information on AJALT’s products andservices and contacting the students enrolled inits seminars
・Invoicing and payment processing
・Selling and delivering its various publications
・Invoicing and payment processing
・Responding to questions received about AJALT＜Instructor personal data＞
Instructor, etc.

Purpose of using personal information
・Payments, paperwork, and notifications
・Submitting reports to government agencies
・PR activities＜Member, officer and employee personal data＞
Purpose of using personal information
Japanese instructor
・Payroll and other procedures
member・Communications on membership
・Submitting reports to government agencies
・Selecting qualified contract workers
・Fulfilling obligations in contract-workagreements
・Security at the AJALT offices and otherfacilities

Officer and employee

・Payroll and other procedures・Personnel management and workmanagement
・Submitting reports to government agencies
・Security at the AJALT offices and otherfacilities＜Supporting member and donor personal data＞
Purpose of using personal information
Supporting member
・Membership enrolment
・Communications on membership・Various mailings
Donor
・Donation processing
・Communications on donations
・Various mailings＜Membership and job applicant personal data＞
Purpose of using personal information
Japanese Instructor
・Communications on membership enrolment
membership
Job applicant
・Communications on job applications
4．Personal data provided to a third party
AJALT will not provide an individual’s personal data to a third party,
except in the following instances:1) When the individual agrees to it in advance2) When required by law enforcement and other government institutions
to provide the information, and AJALT is legally unable to refuse.
3) When required for addressing an imminent threat to the individual’s oranother person’s life, body, or personal properties
4) When AJALT receives a request from a third party because of damages
caused by the individual or fears of such damages, and AJALT deems
the request justified
5) When AJALT’s partner needs the personal data for performing thecontracted work for AJALT (e.g. payroll, mailings, and otherpaperwork)
6) When AJALT exchanges information with a financial institution or credit
company for payment processing, etc.
7) When AJALT provides information to an individual, business, ororganization delivering contracted lessons for AJALT
5．Personal data disclosure to a contracting partner
AJALT may disclose personal data to a contracting partner for mailing,payroll, and other contracted work. The disclosed personal data will becontrolled and managed appropriately.
6．Request for Data and Deletion
A customer has a right to access the data held by AJALT and/or havethem deleted. Submit a request to the AJALT contact below to find out
how AJALT uses the personal data; view the personal data; request for acorrection, addition, or deletion; or ask AJALT to stop using the data orproviding data to third parties. AJALT will confirm the requester's
identity and respond within a reasonable time period. Use the contact
information to follow up on a submitted request.
Association for Japanese-Language Teaching
Management Division
Consultation desk for personal information protection
2F Toranomon ES Bldg., 3-25-2
Toranomon, Minato-ku, Tokyo, JAPANTEL: 03-3459-9620 FAX:03-3459-9660
Request form is available at https://www.ajalt.org/english/contact/
7．No Obligation to Provide Data
Clients are under no obligation to provide personal data toAJALT. Without the data, however, AJALT may not be able to provide
optimal services.
8．Some Data Are Collected Automatically
AJALT may access Cookies generated, when an individual browses theAJALT web site, for security and usability enhancement purposes.