MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FestPAC) MEETINGMONDAY, JANUARY 10, 2022 AT 3:00 PM
VIA VIRTUAL APPLICATION ZOOM: VIDEO / AUDIO CONFERENCE
Commission Members Present were:
Kalani Ka‘anā‘anā, Chair
Maenette Ah Nee-Benham
Snowbird Bento
Sylvia Hussey
Jarrett Keohokālole
Jamie Lum-Richard Onishi
Māpuana de Silva-Hawaiʻi Tourism Authority (HTA) Designee
Governor’s Designee
Community Member At-Large
Office of Hawaiian Affairs (OHA)
Senate President’s Designee
Department of Business, Economic Developmentand Tourism (DBEDT)House Speaker’s Designee
Community Member At-Large

Jackie Burke
Maka Casson-Fisher
Dede Howa
Lynn Martin Graton
Ngahiraka Mason
June MatsumotoMonte McComber
Aaron Salā
Mālia Sanders
Kanoe Takitani-Puahi-Public Member
Hawaiʻi Tourism Authority
Hawaiʻi Tourism Authority
Public Member
Public Member
Public Member
Public Member
Festival Director
Native Hawaiian Hospitality Association
Native Hawaiian Hospitality Association

Gregg Kinkley
Timothy Tiu
Scott Tome
Marlene Hiraoka-Office of the Attorney General
DBEDT
DBEDT
DBEDT

Apologies:
Kēhaulani Puʻu-City and County of Honolulu DesigneeGuests:Staff:

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, January 10, 2022, at 3:00pm via ZOOMPage 2 of 5

CALL TO ORDER
Chair Kalani Ka‘anā‘anā delivered opening remarks by welcoming all present with his New
Year’s greetings. He continued by introducing Mr. Gregg Kinkley, Deputy Attorney General andthanked him for participating in the meeting following Ms. Margaret Ahn’s recent retirement.
Chair expressed his thanks to Ms. Ahn for her time spent with the FestPAC Commission withhopes that she is enjoying her retirement.
At 3:04 p.m., Chair conducted roll call of Commissioners present: Chair, Ms. Ah Nee-Benham,Ms. Hussey, Ms. Lum, Mr. Onishi, Ms. Bento, Ms. Lum, Ms. de Silva, Mr. Keohokālole.
Chair reported that, as shared with Commissioners previously, Ms. Makanani Salā submitted her
letter of resignation and has been officially released from the Commission. Honolulu Mayor RickBlangiardi has appointed Ms. Kēhaulani Puʻu as the new Commissioner representing the Cityand County of Honolulu; however, she was unable to join today’s meeting.
Chair called upon Festival Director (FD) Salā to do today’s wehena (opening). FD Salāacknowledged former Commissioner Mr. Monte McComber for the reminder that next Monday,January 17, is Martin Luther King Jr. Day, a Federal Holiday that is recognized on the third
Monday of January each year in honor of the influential and well-known civil rights leader.
FD Salā shared a photo of Dr. King taken during the famous march from Selma to Montgomery.
Reverend Abraham Akaka, then reverend of Kawaihaʻo Church, sent lei to Dr. King which iscaptured in the photo that the FD shared. The lei were delivered by a Hawaiʻi contingent as asymbol of support and solidarity. The Hawaiʻi representatives not only presented a lei to Dr.
King but also proudly carried a banner that read “Hawaii Knows Integration Works”. Six years
before the famous march that began in Selma, Dr. King spoke to the Hawaiʻi Legislature and wasinspired by Hawaiʻi’s reputation as a successful multi-racial society that had accomplished muchin areas of racial harmony and racial justice.
FD Salā continued by stating that FestPAC will not only be the intersection of culture andcultural activity of Pacific People but also presented as a venue and vehicle to convene
diplomatic meetings for the people of Oceania.
Chair thanked the FD for the wehena and added that January 17th is also the date that theKingdom of Hawaiʻi was overthrown.
PUBLIC TESTIMONY ON AGENDA ITEMS
Chair Ka‘anā‘anā invited members of the public to testify on the agenda items. Hearing none, heproceeded with the rest of the agenda items.
APPROVAL OF DECEMBER 6, 2021 MEETING MINUTES
The minutes were distributed and reviewed by Commissioners. Chair asked if there were any
comments or changes to the minutes. Hearing none, he asked for a motion to be made and it wasmade by Ms. Hussey and seconded by Ms. Ah Nee-Benham. A roll call vote was requested withthe following Commissioners approving the motion to approve the minutes of December 6,

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, January 10, 2022, at 3:00pm via ZOOMPage 3 of 5

2021: Chair Ka‘anā‘anā, Ms. Ah Nee-Benham, Ms. Bento, Ms. Hussey, Mr. Keohokālole, Mr.
Onishi, Ms. de Silva, Ms. Lum.
Motion was unanimously approved.
REPORT ON PERMITTED INTERACTIONS, PURSUANT TO ACT 103, SESSIONLAWS OF HAWAIʻI 2021
Chair Ka‘anā‘anā reported that there were no Venues Committee Permitted Interaction Groupmeetings; however, the Administrative Committee (AC) held two meetings, on December 30,
2021, and January 3, 2022, between the last Commission meeting and today’s meeting. The AC
Chair circulated minutes of the meeting which were included in the Commissioners’ meeting
packet and will be reported on during the next agenda item.
ADMINISTRATIVE COMMITTEE REPORTAt the suggestion of the AC Chair Ms. Ah Nee-Benham, Chair Ka‘anā‘anā took the lead andreported on the AC’s meetings that were held. He commented that discussion and/or action oncommission administrative support through June 2023 is being requested. He began bysummarizing the administrative support that the Native Hawaiian Hospitality Association(NaHHA) has been providing to the Commission through a contract with HTA; however, suchsupport has not been formalized with regard to its relationship to the Commission.
The AC would like this relationship to be formalized in order to provide support for the FD
related to the planning and implementation of FestPAC in areas such as fiduciary responsibilities
pertaining to fundraising and the intake of funds, insurance coverage for the festival, employing
festival staff, legal services and other matters related to FestPAC. Chair noted that the AC
discussed several options, however, in light of the immediate need to create an administrative
structure, it was suggested that a Memorandum of Agreement (MOA) for administrative support
be executed through June 2023. He reminded the Commission that other means of procurement
will need to be conducted after June 30, 2023. Chair welcomed comments from Commissioners
regarding (1) executing an MOA until June 2023; and (2) other options to secure administrative
support from July 2023 onward until the Festival.
Chair turned over the discussion to Ms. Ah Nee-Benham as Chair of the AC. Ms. Ah NeeBenham first thanked AC committee members for meeting during the holidays. She welcomed
the Commission’s thoughts regarding formalizing the need for administrative support during theinterim and what should be done going forward. She referred to the AC meeting notes regarding
procuring for administrative support via an RFP post June 2023 and would like to seek guidancefrom the AG regarding this matter.
Ms. Hussey commented by sharing her understanding that there is a mechanism currently inplace for administrative support through NaHHA that is effective through June 2023. She asked
why it wasn’t possible to extend the contractual relationship through 2024. Chair provided
feedback by noting that the contract between HTA and NaHHA specifically included language
for NaHHA to support FestPAC and the HTA representative on the commission through June2023. HTA has a statutory limit on its contract with NaHHA. Chair hopes that the Commission
will have its own resources to procure for administrative support services from July 2023 onward

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, January 10, 2022, at 3:00pm via ZOOMPage 4 of 5

until the completion of the Festival. In the meantime, HTA is willing to provide support throughits contract with NaHHA that will expire on June 30, 2023.
Mr. Keohokālole added that the current framework was implemented in order that planning
could continue in 2022 with a goal of executing a permanent structure by January 1, 2023.
Chair reminded Commissioners that there are 125 weeks before the start of FestPAC. Ms. AhNee-Benham stressed the importance of providing the FD with administrative structure in orderfor him to secure resources to manage and execute the Festival.
Mr. Kinkley asked for confirmation from the Chair that the existing contract between HTA andNaHHA includes the four basic needs/tasks that the Chair reported on. Chair confirmed that thefour tasks he mentioned earlier was included in NaHHA’s base contract with HTA. In theoriginal contract, HTA has the option to extend four one-year contracts that is effective throughJune 2023.
Ms. Hussey asked whether, process wise, it would be possible to secure a parallel contract thatwould be effective from July 1, 2022 through 2024? Is there a way to include a transition period
for a contractor to work together with the current contractor? Chair indicated that theCommission is unable to conduct any solicitations until funding is secured and available. At thistime, there are no funds available, and the Commission needs an entity to receive funds. Mr.
Keohokālole also commented that there is a need to retain an interim entity to hold those funds.
Chair agreed that if it is possible to overlap two contractors, that would be a good direction toconsider. Ms. Ah Nee-Benham expressed appreciation for Ms. Hussey’s comments and notedthat there will be many lessons learned over the next several months.
Ms. Lum raised a question about 2023 being the end of the timeframe of the NaHHA contract
and whether HTA would need to resolicit for services. She asked if this is a statutory
requirement and whether there is a possibility to request for an exemption to extend the contract
based upon the current contractor’s demonstrated experience. Chair confirmed that HTA isrequired, statutorily, to issue an RFP for services once the contractor has completed the five-year
contract period.
Chair returned to his initial request for the Commission to approve executing an MOA withNaHHA. He would like the Commission to endorse a move to formalize support on behalf ofNaHHA through HTA. Chair will seek guidance on who will enter into the MOA with NaHHA.
HTA is administratively attached to DBEDT and the FestPAC Commission is attached toDBEDT. He is seeking guidance from the AG regarding what the Commission will need to do.
Mr. Kinkley requested an electronic copy of the original contract between NaHHA and HTA.
Mr. Keohokālole commented that, in many ways, the Commission has already taken multiple
votes regarding this matter.
At 3:27 p.m., Chair announced that Mr. Onishi and Ms. Bento would need to leave the meetingand that the Commission would still have a quorum.

Minutes of the Commission on the 13th Festival of Pacific Arts & CultureMonday, January 10, 2022, at 3:00pm via ZOOMPage 5 of 5Ms. Hussey asked a question about the idea of a two-year contract that would sunset on August
31, 2025. She asked whether this could be considered a sponsorship commitment. Mr. Kinkley
indicated that this scenario might have procurement considerations.
Chair entertained a motion for Commissioners to approve formalizing administrative support
services from NaHHA to the Commission through June 2023. Ms. Lum moved to approve themotion and Mr. Keohokālole seconded the motion. A roll call vote was requested with thefollowing Commissioners approving the motion to formalize administrative support services
between NaHHA and the Commission: Chair Ka‘anā‘anā, Ms. Ah Nee-Benham, Ms. Bento, Ms.
Hussey, Mr. Keohokālole, Ms. de Silva, Ms. Lum. Mr. Onishi and the City’s new representative,Ms. Puʻu, are excused.
Motion was unanimously approved.
PUBLIC TESTIMONY ON AGENDA ITEMS
Chair Ka‘anā‘anā invited the public to again offer comments. Chair thanked members of thepublic who have been attending Commission meetings. Hearing none, he moved intoannouncements.
ANNOUNCEMENTS
Ms. Sanders reported that the Governor’s Emergency Proclamation Order regarding Act 220
allows virtual public meetings to be held through February 28, 2022, unless terminated orsuperseded by a separate proclamation.
NEXT MEETING – FEBRUARY 14, 2022
The next FestPAC Commission meeting is confirmed for Monday, February 14, 2022, at 3:00
pm.
ADJOURNMENT
Chair Ka‘anā‘anā adjourned meeting at 3:33 p.m.
Respectfully Submitted,Kalani Ka‘anā‘anā
Chair02/08/2022
DatePAʻI CONTRACT EXPENSES
EXPENSE CATEGORY
Personnel
Administration
Contract LaborAdministrative
Rent/Office
Phone/Internet
Accounting (Quickbooks)
Insurance
PO Box Rental
Supplies
TravelCPAC 2018 (Fiji)
Neighbor Island(incl. travel for S360)
Contractual Services
Marketing
Data Collection
Advertising
Venue Rental (Fiji - Host Reception)
Booth Exhibit Rental
Prince Waikiki (FestPAC Launch Reception)
Miscellaneous
FestPAC Merchandise
Gifts (Fiji trip)
Bank Fees
Dues/Subscriptions
Parking
Venue payment to HCC
TOTAL

SUB-TOTAL$ 291,221.00$ 22,423.00

$
$
$
$
$
$

$
$

$
$
$
$
$
$

$
$
$
$
$

25,130.00
1,128.00
3,053.00
3,384.00276.00
743.0010,765.00
2,251.00

80,136.00
24,385.00
1,414.00
8,275.00
1,500.00
9,834.00

6,125.00
385.00177.00178.00107.00

TOTAL$ 313,644.00$

33,714.00$

13,016.00$ 125,544.00$

6,972.00$ 737,110.00$ 1,230,000.00