CORRECTED

DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FESTPAC) MEETING
THURSDAY, JANUARY 23, 2020, AT 8:30 A.M.
HAWAI‘I STATE CAPITOLSENATE CHAMBERS, CHAMBER LEVEL
415 S. BERETAINA STREETHONOLULU, HAWAIʻI 96813
Commission Members Present were:
J. Kalani English, Chair
Māpuana de Silva
Mehanaokalā HindKalani Ka‘anā‘anā
Misty Kela‘iMonte McComber
Richard OnishiRandall Tanaka, thenDennis Ling-Senate President’s Designee
Community Member At-Large
Office of Hawaiian Affairs
Hawaiʻi Tourism Authority Designee
City & County of Honolulu Designee
Governor’s Designee
House Speaker’s Designee
Department of Business, Economic Development &Tourism (DBEDT) Designee

Jacob Aki
Manu Aluli Meyer
Patrick Branco
Maka Casson-Fisher
Puka Kahau
Benton Kealiʻi Pang
Kuiniselani Tago-Elisara
Vicky Holt Takamine
Ngahiraka Mason
June Matsumoto
Maile Meyer
Michael Pili Pang
Kanoe Takitani-Puahi-Senator English’s Office
University of Hawaiʻi West Oʻahu
Volunteer
Hawaiʻi Tourism Authority
Hefenua ConsultantsU.S. Fish & Wildlife Services
Secretariat of the Pacific Community (SPC)
PA‘I Foundation
Independent (New Zealand/Honolulu)
Pacific Islands Institute (PII)Na Mea Hawaiʻi
PA‘I Foundation
Mayor’s Office of the Culture and Arts (MOCA)

Margaret Ahn-

Attorney General’s Office

Guests:Staff:
Jamie Lum
Selma Malcolm (Recording) -

DBEDT
DBEDT

Apology:
Snowbird Bento-Community Member At-Large

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Thursday, January 23, Hawaiʻi State Capitol, Senate Chamber, Chamber Level
415 S. Beretania Street, Honolulu, Hawaiʻi 96813
Page 2 of 5

CALL TO ORDER:
The meeting was called to order by Chair English on Thursday, January 23, 2020, at 8:41 a.m.,
who welcomed everyone present.
APPROVAL OF JANUARY 16, 2020 MEETING MINUTES:
Minutes of the meeting held on January 16, 2020, were approved on a motion by Representative
Onishi and seconded by Mr. Ka‘anā‘anā with the following amendments by Mr. Ka‘anā‘anā:
Page 2:

Under Approval of December 11 & December 19 Meeting Minutes –First line, “unamended” was inserted in front of approved.
Under Old Business – Last paragraph – third line down “provide”
replaced “come up with”; same paragraph, seventh line down, “ʻŌlelo”
was corrected.

Page 4:

Fourth section down – first line, “a representative of” was inserted before“Secretariat of the Pacific Community”.

Motion was unanimously approved as corrected.
OLD BUSINESS:
A. DBEDT Report:
Proposed Amendments to PA‘I Foundation Contract:
Regarding input for the Scope of Service for the PA‘I Foundation contract, Mr. Ling
presented two (2) separate versions of a revised Scope of Services and a copy of theCompensation and Payment Schedule for the Commission to review. Version -1 of thescope specified that the Contractor be responsible to plan, develop, manage and promote
the Festival Village while version-2 stated that the Contractor serve as Honorary Chairfor the Festival and Head of Delegation for Hawaiʻi. The Compensation and PaymentSchedule was based upon an agreement by the Commission at its meeting on January 16,2020. Mr. Ka‘anā‘anā suggested that the Commission consider an executive session toconsult the Commission’s attorney regarding the amendment of the contract. TheCommission agreed to defer discussion on the contract until an executive session.
FESTPAC Website and Continuation of Strategies 360 Services:
Mr. Ling advised the Commission that DBEDT is currently in negotiation with Strategies
360 to continue with the maintenance of the website and social media beginning January
through July 2020 at $2,000 per month. During discussion, Mr. Ka‘anā‘anā inquired if
DBEDT had a clear scope of what Strategies 360 is doing. Mr. Ling said yes, and thatMs. Ahn already reviewed the draft contract for the Commission’s approval.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Thursday, January 23, Hawaiʻi State Capitol, Senate Chamber, Chamber Level
415 S. Beretania Street, Honolulu, Hawaiʻi 96813
Page 3 of 5

Representative Onishi stated that the Commission cannot move forward without seeing
the details of the scope of work.
Mr. Ka‘anā‘anā then suggested that the Commission reference the FESTPAC Host
Country Manual from the Secretariat of the Pacific Community (SPC). Page 51, section
3 outlines specifically all of the communications for internal operations as well asreporting the stakeholders’ outputs that are required and recommended. The contract
with Strategies 360 should include those items in the scope. He noted that theinformation starts on page 51 and concludes on page 53.
B. Festival Director’s Report:
Ms. Takamine stated that she emailed the Commission earlier this morning a schedule ofevents and an update of the delegations. Fourteen (14) countries have responded, and an
estimate of 75 delegates will be attending from Australia. Several countries haverequested materials on biosecurity, etc. She is currently working on the newsletter todisseminate to the participating nations via the website. She also met with several
community members about working on the Festival in different capacities. The UH
College of Arts and Sciences agreed to partner with FESTPAC, and we could ask forsome of their facilities to host conferences that the SPC is planning, as the HawaiʻiConvention Center will not be available at that time.
Regarding comments that the Commission is not receiving information from PA‘I
Foundation, Ms. Takamine stated that the Commission has not been clear about how
much information it requires from PA‘I Foundation.
Ms. Takamine expressed concerns that when she first agreed to be involved with theFestival, there were pre-supposed conditions with regard to funding that have notmaterialized, which now impact her ability to provide the services that have been
expected of her.
Ms. Takamine will provide banner/art work to Ms. Kela‘i to create and print banners
which will be placed on all the city buses island wide.
A motion was made by Mr. Ka‘anā‘anā and seconded by Representative Onishi that theCommission go into an Executive Session to consult with the Commission’s attorney
pursuant to section 92-5(a)(4) of the Hawaiʻi Revised Statutes.
Motion was passed unanimously.
The Executive Session was from 9:06 a.m. to 10:09 a.m.
Motion was made by Representative Onishi and seconded by Mr. McComber to exit theExecutive Session.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Thursday, January 23, Hawaiʻi State Capitol, Senate Chamber, Chamber Level
415 S. Beretania Street, Honolulu, Hawaiʻi 96813
Page 4 of 5

Motion was passed unanimously.
Mr. Ka‘anā‘anā left the meeting at 10:03 a.m., and Mr. McComber at 10:10 a.m.
In the open meeting, Chair English advised that the Commission meetings will be standing
meetings, held every Thursday, at 8:30 a.m., at the Hawaiʻi State Capitol, Senate Caucus Room,Chamber Level. Meeting dates and times will be adjusted as needed. Representative Onishithen informed the Commissioners that his office can provide parking passes for half a day foravailable parking spaces at the State Capitol and that those interested should inform his office
and arrive early to pick up the parking pass.
Solicitation for Logistic Coordinator for Delegate Registration and Management of use ofHawaiʻi Convention Center:
Mr. Tanaka is working on a document that outlines the scope of work for a logistics company forthe Commission to review. Once that is available, DBEDT will bring proceed with thatprocurement. The need for that service is not immediate. When the programming schedule isavailable, the space at the Hawaiʻi Convention Center could be reduced and that would reduce
our budget.
Ms. de Silva asked if it is possible for her hālau to volunteer to take care of the delegatesregistration and the credentialing. Representative Onishi encouraged Ms. de Silva and theCommissioners to review the scope first before making such a decision.
Chair English on behalf of the Commission, welcomed Ms. Kuiniselani Tago-Elisa to themeeting and invited her to address them. Ms. Tago-Elisa thanked the Commission on behalf ofthe Secretariat of the Pacific Community (SPC) for their efforts in organizing the Festivals. The
SPC is very conscious that FESTPAC is a huge event which requires an enormous amount offinancial and human resources. From SPCʻs perspective they need to be very understanding andpatient with the way things are, but they also have a duty to the countries as the custodian of theFestivals to ensure that it takes off and happens successfully. She felt that the Commission has
the skills and expertise to present a successful Festival although there are challenges that weneed to overcome so that we can move forward and progress. She also encouraged theCommission to send out the newsletter as soon as possible and include all the information thatthe countries need to know such applying for visas, biosecurity, etc.
Chair English informed Ms. Tago-Elisa that the Commission appreciates her guidance andsupport and connection to the rest of the Pacific. He also informed her that the Commission has
converted from an oversight Commission to a working Commission and that members are taking
on different tasks and dividing up the work. He and Representative Onishi are talking to funders
to help meet the shortfall. Regarding media, the Commissioners have different components
within their respective organizations that they are going to bring together and work as a media
team. The Commission will also be working with Strategies 360 to disseminate the information.
Chair English also requested SPC’s continued support in assisting with communication in theregion especially with the French and Spanish speaking entities. The Commission appointed Mr.
McComber (in absentia) and Ms. de Silva to serve as the primary points of contact with SPC.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Thursday, January 23, Hawaiʻi State Capitol, Senate Chamber, Chamber Level
415 S. Beretania Street, Honolulu, Hawaiʻi 96813
Page 5 of 5

Representative Onishi left the meeting at 10:20 a.m.
Public Testimony
Dr. Benton Kealiʻi Pang from U.S. Fish and Wildlife addressed the meeting on biosecurity,
invasive species, inspection of canoes when they arrive, prohibited items that are not allowed inHawaiʻi; permits, etc.
Ms. Ngahiraka Mason, a Hawaiʻi resident representing the New Zealand Community, and Mr.
Puka Kahau of Hefenua Consultants, also addressed the Commission and expressed support for
the Festival and their willingness to assist.
Chair English thanked everyone for attending the meeting and reiterated that the Commission
will start having standing meetings.
DATE OF NEXT MEETING:
The next meeting is scheduled for Wednesday, January 29, 2020, at 9:00 a.m., at the HawaiʻiState Capitol, Senate Caucus Room, Chamber Level.
ADJOURNMENT:The Meeting was adjourned at 10:38 a.m.
Respectfully Submitted,_________________________________
Senator J. Kalani English
Chair________________________
Date