DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FESTPAC) MEETINGWEDNESDAY, NOVEMBER 13, 2019, AT 9:00 A.M.
HAWAI‘I CONVENTION CENTER
1801 KALĀKAUA AVE., BOARD ROOM B
HONOLULU, HAWAIʻI 96815

Commission Members Present were:Māpuana de Silva
Mehanaokalā Hind
Misty Kela‘iMonte McComber
Richard Onishi
Randall Tanaka-Community Member At-Large
Office of Hawaiian Affairs
City & County of Honolulu Designee
Governor’s Designee
House Speaker’s Designee
Department of Business, Economic Development &Tourism (DBEDT) Designee

Jacob AkiDonalyn Dela Cruz
Maka Casson-Fisher
Vicky Holt Takamine
Jonathan Johnson
Honey Maltin-Wisot
June Matsumoto
LorMona MeredithMichael Pili Pang
Jay Rojas
Kanoe Takitani-Puahi
John White
Pamela Young-Senator English’s Office
Strategies 360
Hawaiʻi Tourism Authority
PA‘I Foundation
State Foundation on Culture and the Arts (SFCA)
Strategies 360
Pacific Islands InstitutePacific Islands InstitutePA‘I Foundation
PA‘I Foundation
Mayor’s Office of the Culture and Arts (MOCA)
Strategies 360
KHON

Margaret Ahn-Attorney General’s Office

Guests:Staff:

Dennis LingJamie Lum
Selma Malcolm (Recording) Apologies:

DBEDT
DBEDT
DBEDT

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, November 13, 2019, Hawaiʻi Convention Center, Board Room B
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 2 of 6

Snowbird Bento
J. Kalani English, Chair
Kalani Ka‘anā‘anā-Community Member At-Large
Senate President’s Designee
Hawaiʻi Tourism Authority Designee

CALL TO ORDER:
The meeting was called to order by Representative Onishi on Wednesday,
November 13, 2019, at 9:22 a.m., who welcomed everyone present.
APPROVAL OF OCTOBER 23, 2019 MEETING MINUTES:
Minutes of the meeting held on Wednesday, October 23, 2019, were approved on a motion byMs. Māpuana de Silva and seconded by Ms. Kela‘i with the following amendments
Representative Onishi proposed on behalf of Mr. Ka‘anā‘anā who was absent.
Page 1:

Under Commission Members Present - The word “Commissioner” wasremoved from in front of Snowbird Bento.
Under Guests - “Holt” was added to Vicky Takamine’s name to read
“Vicky Holt Takamine”.

Page 2:

Under Call to Order – “Prayer” was replaced with “Moment of contemplation”
Under Approval of October 9, 2019 Meeting Minutes - “Amended by technicalcorrections” – Indication was that the amendments were more than technicalcorrections. Revise language to reflect that the minutes were approved withcorrections.

Page 3:

Under PA‘I Foundation Contract Renegotiation – second paragraph, third line
down, “scheduled” was changed to “planning”. Same paragraph, nine lines
down, “whether” replaced “requested that” and “will be making” replaced“fiscally sponsor the”.

The motion was accepted with amendments.
OLD BUSINESS:
A. DBEDT Report:
Mr. Tanaka reported on the following:Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, November 13, 2019, Hawaiʻi Convention Center, Board Room B
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 3 of 6

Accommodation:
Mr. Tanaka reported that he and Ms. Matsumoto of Pacific Island Institute met withmembers of the University of Hawaiʻi (UH) legal team to discuss the agreement foraccommodation and meals for the delegates. He stated that the UH is currently working
on an attachment, i.e., limitation of liabilities and the indemnification agreement that thehead of delegations will be required to sign to secure the rooms. DBEDT is trying toobtain a Memorandum of Agreement (MOA) with the UH to disburse funds as the UH
will not accept the funds without an agreement in place; also, UH is anxious to receive
the funds to start buying certain prepaid services.
Mr. Tanaka advised the Commissioners that Ms. Matsumoto is working with the Ala
Moana Hotel to secure additional rooms for the delegates. Representative Onishi
inquired if a contract was established with the Ala Moana Hotel and what is the timeline
to make the security deposit. Ms. Matsumoto stated that the hotel has not yet issued acontract, but they are holding 300 rooms (approximately 600 beds) for FESTPAC. The
hotel has been flexible but indicated they would like to sign a contract by the end of thisyear. Representative Onishi stressed the importance of the timeline and that it should becommunicated to the Commission so that they will understand when the funds areneeded.
Mr. Tanaka stated that DBEDT has already received a commitment on the hotel rates andis trying to get a reduced rate but if they are not successful, they will try to get an attrition
clause. He also stated that hotel rates will need to be posted on the website so that thenon-delegates can identify and purchase their respective package.
Transportation:
Mr. Tanaka informed the Commissioners that Ms. Matsumoto is currently working withRoberts Hawaiʻi to negotiate the transportation requirements and that Roberts Hawaiʻirequires a 50 per cent deposit once a contract is signed. During discussion,
Representative Onishi asked Mr. Tanaka if he had a list of the proposed events for theFestivals. Mr. Tanaka stated that a partial list of the events is available. Representative
Onishi requested that the Commission be provided with a basic schedule with the date,time, and place of the events as soon as possible, since FESTPAC is about six-months
out. He understands some events may be dropped or venue changes, but he wants tomake sure the events are locked in.
PA‘I Foundation is finalizing the schedule of events to present to the Commission.
Delegate Meals:
Mr. Tanaka reported that the UH agreement covers food service and housing. He also
stated that the meals are based on 2019 rates, but rates are expected to increase in 2020.
The agreement covers two (2) meals per day (breakfast and a lunch box to go) perMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, November 13, 2019, Hawaiʻi Convention Center, Board Room B
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 4 of 6delegate. Box lunches will also be provided for delegates staying at the East-West Centerand Ala Moana Hotel. Breakfast arrangements for delegates at the Ala Moana Hotel arepending. Ms. Takamine stated that she has asked the venues to provide dinner fordelegates. She also suggested that we provide food vendors at the Festival Village with avoucher system (exchange of ticket for meal) and each delegate will receive a limit of$15.00 per day for dinner. Representative Onishi was concerned about food shortage or
waste if we are contracting with the Hawai‘i Convention Center (HCC) to provide meals,
but the delegates prefer to eat at the food vendors.
Hawaiʻi State Art Museum Festival Event:At Mr. Tanaka’s request, Mr. Jonathan Johnson of the State Foundation on Culture andthe Arts (SFCA) made a PowerPoint presentation which outlined the services that they
will offer in support of FESTPAC 2020. He stated that SFCA will be a host site for
FESTPAC and that the Hawaiʻi State Art Museum (HiSAM) will feature a curated
exhibition in its interior galleries, provide an exterior stage and tents for the presentations
and collaborative exterior and interior spaces for Hawaiʻi cultural practitioners andpractitioners from across the Pacific to share traditions. Mr. Johnson advised theCommission that the exhibits inside the galleries curated by Kapulani Landgraft, Drew
Broderick and Kaili Chun will include work from their art collections and the SFCA’s
Folk and Traditional Program. The traditional work that they have been focusing oninclude ulunaʻie basket weaving, cordage, ʻukeke traditional stringed instruments, hulakiʻi traditional Hawaiian puppetry and hulu feather work and that they will be featured in
the galleries and on-stage presentation. He also stated that their stages will open in themorning with protocol, a Hawaiʻi hula hālau, folk and traditional presentations, andvisiting national delegations. Event management at HiSAM includes stage,transportation, food, marketing, set-up, security, and sanitation. He indicated that theexhibits will be on display for one year. The Commissioners thanked Mr. Johnson for his
impressive presentation.
PAʻI Contract Renegotiation:
Mr. Tanaka reported that DBEDT and PAʻI Foundation are still working on this.
Representative Onishi urged the two sides to get together on this.
Emergency Funding:
The Commissioners discussed emergency funding and Representative Onishi explainedthat with the recommendation of DBEDT, the Commission could make a request to theGovernor, but in terms of the availability of the funds, it may not be available until near
FESTPAC or after the event. He also pointed out that the Governor would have to makea request for a specific purpose and the Legislature would have to agree to fund it. Even
if the emergency funding passed, the Department of Budget & Finance could withhold
the funds if they are not convinced that the situation is an emergency.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, November 13, 2019, Hawaiʻi Convention Center, Board Room B
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 5 of 6

Other Reports:
PA‘I Foundation
Ms. Takamine presented the Festival Director’s report. She reported the following:
Ms. Takamine acknowledged Pamela Young from Mixed Plate/KHON-2.
Ms. Young was gathering logistical information to do a special on FESTPAC.
Ms. Takamine asked Strategies 360 to present their report. Ms. Maltin-Wisot presented
an overview of the new website 2.0 which will be launched during the week of November
17, 2019. She stated that they are still working with Ms. Matsumoto of Pacific Island
Institute to incorporate the hotel information on the site. The search features include
date, location, type of event, nation, etc. Ms. Hind asked Strategies 360 if someone will
be available during the conference to update the website if there are any changes. Mr.
White stated that there is a functionality that is built in the website programing thatallows for up-to-date editing and in the next step, they will talk about who will beresponsible for the updating of the site. During discussion, Ms. Young asked if they dodaily news coverage, and if there’s a place on the website where their stories could be
uploaded so that everyone who visits the website could see their coverage. Ms. MaltinWisot said they could post the link to become one of the highlighted stories and it could
also be a featured event on the main page.
Regarding posting the sponsors’ logos on the FESTPAC website, Ms. Ahn stated that theEthics Commission said that the companies could be acknowledged as sponsors. PA‘I
Foundation requested that Ms. Ahn ask the Ethics Commission if the donors’ logos onthe website can contain a link to the donor’s website and depending on the amount of thedonation, whether the size and the placement of the donors’ logos on the website could
differ.
Mr. White of Strategies 360 also presented a high-level overview of the strategy and theplan components that they proposed to PA‘I Foundation. It includes the branddevelopment; audiences they are proposing to communicate to; the objectives ofmarketing communication strategy; the component of what the strategy should be; atimeline of how its designed to work and ultimately draft budgets with low, medium andhigh ranges. Mr. White stated that the paid media budget, broadcast and print advertisingand the digital marketing budget proposed is in the range of $75,000 - $180,000 anddesigned to work in three (3) phases. Copies of the presentation were distributed to theCommissioners. During discussion, Ms. Takamine indicated that PAʻI Foundation would
like to continue the contract with Strategies 360 and that they have completed alloutstanding deliverables.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, November 13, 2019, Hawaiʻi Convention Center, Board Room B
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 6 of 6Ms. Takamine presented the budget that they will be discussing with DBEDT as well as
the FESTPAC organizational charts.
Ms. Takamine reported that Mr. Ka‘anā‘anā suggested the presentation to the Hawaiʻi
Tourism Authority take place in January 2020 instead of November 2019, and that she
will be working out the presentation strategy with him and present it to the Commission
at the next meeting.
DATE OF NEXT MEETING:
The next meeting is scheduled for Wednesday, November 27, 2019, at 9:00 a.m., at the HawaiʻiConvention Center, Executive Boardroom A.
ADJOURNMENT:The Meeting adjourned at 11:38 a.m., on a motion by Ms. Māpuana de Silva and seconded by
Misty Kela‘i.
Motion was passed unanimously.
Respectfully Submitted,__________________________________
Senator J. Kalani English
Chair________________________
Date