EPA 17th Batch Japanese Language Training Program Fiscal Year 2024,"Acquisition of 320 Tablets"

The Japan Foundation, Manila
July 5, 2024

1. Overview of Procurement(1) Procurement Title
EPA 17th Batch Japanese Language Training Program Fiscal Year 2024, "Acquisition of 320Tablets"(2) Issuer (Organization Name), Issuance Date
Issuer: The Japan Foundation, Manila
Issuance Date: July 5, 2024
(3) Definitions of Abbreviations and Technical Terms● The Japan Foundation, Manila (hereinafter referred to as "JFMA")● Economic Partnership Agreement Japanese Language Preparatory Education Program(hereinafter referred to as "EPA Program")(4) Background, Objectives, and Expected Effects of Procurement
The purchase of tablet devices for use in the EPA Program training environment aims to facilitate
efficient implementation of the program by distributing them to participants.
(5) Contract Period
Contract Period: July 25, 2024 to October 18, 2024
Work Period: July 25, 2024 to October 18, 2024
(6) Work Schedule
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July 5: Bidding announcement on the website
July 15 (noon): Deadline for Model Bidding
July 16: Email notification regarding price bidding for accepted models
July 18 (noon): Deadline for Price Bidding
July 19: Determination of supplier
July 22-24: Email notification of bidding results
July 25-26: Contract signing, submission of purchase order, 50% down payment (within7 days of contract)● September 1 onwards: Start of delivery● October 18: Delivery deadline (up to 60 business days for delivery), remaining 50%
payment

2. Procurement Case and Related Procurement Units, Procurement Methods, etc.

(1) Procurement Scope
Based on specifications meeting Japanese standards as required by JFMA, bidding companies
will first submit model selection bids for information equipment. These bids will undergo anevaluation to determine compliance with the specifications. Only approved models will proceed
to the second stage, where bids including prices covering transportation costs to JFMA,inspection costs, and other expenses will be submitted. The procurement will use a two-stage
selection method, where the bidder offering the lowest price in the price evaluation will beawarded the contract. Due to the procurement of 320 units of information equipment involving
import, the delivery period is set for up to 60 business days.
(2) Bidding Restrictions between Procurement Cases
Not applicable

3. Specification Requirements
Must meet all the following requirements.
(1) Hardware Specifications
ItemSpecification

CPU

2.2GHz, 1.8GHz, Octa-Core or better

Memory（RAM）

8GB or higher

Storage （ROM）

128GB SSD or higher

OSAndroid

Display

TFT 11 inches or larger, Resolution 1920 x1200(WUXGA) or higher

Battery

7040m Ah or larger

Wi-Fi

IEEE 802.11 a/b/g/n/ac, 2.4G + 5GHz, VHT80

Network

N/A (No SIM card slot)

CamerasFront(Selfie) Camera 5MP, Rear(Main) 8MP or better

Biometric
Authentication

FacialWeight (g)480 or less

ConditionsBrand-New and Undamaged

Manufacturer's
GenuineAccessories

USB Cable (C to C), Power Adaptor

Warranty

1 year or more

(2) Quantity
320 units
All units must be new and of the same model.
(3) Others
The product must be recognized as having low supply chain risk in light of the consensus within
the Japanese government on the purchase of information devices.

4. Contracted Work Content(1) Contracted Work Content
Not applicable(2) Associated Tasks
Not applicable

5. Deliverables, etc.
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Name: Tablet PCs for EPA Program Candidates
Delivery Period: September 1, 2024 to October 18, 2024
Delivery Location: Designated location by JFMA (within Manila)
Delivery Method: Transported in

6. Implementation Structure, Methods, etc.
(1) Implementation Structure
Not applicable(2) Applicant Requirements: Public Qualifications or Certifications● Must be registered as a business entity in the Philippines and possess a tax certificate.
● Having ISO/IEC 27001 certification is desirable.
(3) Applicant Requirements: Experience● Must have delivery record including large volume imports● Should have procurement experience with Philippine government agencies, Japanesepublic institutions, and private enterprises in the Philippines.
(4) Qualifications Required for Personnel Engaged in Work
Not applicable(5) Work Location
Not applicable(6) Guidelines for Work Management
Not applicable

7. Compliance Requirements During Implementation(1) Confidentiality and Handling of Documents
Not applicable(2) Compliance Documents
When carrying out this task, adhere to the latest versions of the following documents:● Unified Standards for Cybersecurity Measures for Government Agencies and Related
Agencies (Fiscal Year 2023)● Common Standards for Cybersecurity Measures for Government Agencies and Related
Agencies (FY2023) kijyunr5-en.pdf (nisc.go.jp)

8. Handling of Deliverables and Related Matters(1) Non-Conformity Liability (formerly Defects Liability)

Conduct delivery inspections as per (2) below. Any items found to be defective as a result of theinspection shall not be included in the delivered quantity. Ensure that the number of items
passing inspection as specified in 3.(2) is delivered by the delivery deadline.
(2) Delivery Inspection
After delivery to the designated location, conduct a startup and initial operational check for each
unit under the supervision of JF staff. Items exhibiting malfunction due to initial defects, failure
to meet hardware specifications, or lacking accessories or with main unit damage shall not be
accepted during delivery inspection.

9. Matters Regarding Subcontracting
Not applicable

10. Other Special Provisions(1) Preconditions and Others
Not applicable(2) Document Viewing
Not applicable

11. Annexed Documents
Not applicable