Kōmike no ka Hoʻolauleʻa Noʻeau Pākīpika 13
Commission on the 13th Festival of Pacific Arts & CulturePōʻakolu lā 15 o ʻAukake 2018

Kikowaena Hālāwai O HawaiʻiLumi Papa AlakaʻI A

Hōʻike Hoʻokele Hanana
Festival Directorʻs Report

Wednesday, August 15, 2018Hawaiʻi Convention Center
Board Room A

1Nā Wahi Hanana• Ke Kamua 'Olelo Ho'oholo Kako'o No FESTPAC Na Ka Papa Kahu Kula 0 Ke
Kulanui O Hawai'io Submitted draft language for revisions• Ho'ike No Ka Ho'oulu Kala, Mo'okala, Kahua, Hanana, Ho'olala, Ho'oka'a'ike,me ka POnaeweleo Ka hoʻoulu kala: Fundraisingo Currently preparing NEA Our Town grant due 8/21 for FestivalVillage $200,000 Need proof of matching funds for $200,000 for FESTPAC
Village need letters of commitment/support…Requests sent to:o Mayor/City & County
o Office of Hawaiian Affairs (CEO Kamanaʻopono Crabbe)o Kamehameha Schools (Kauʻi Burgess, Randie & JamieFong)o John Burns School of Medicine (KeaweʻaimokuKaholokula)o Royal Hawaiian Center (Monte McComber/Aaron Sala
 Hālawai me Micah Kāne, HCF 8/20
o Moʻokālā: Budget Reporto Nā Kahua: Venues
 Hālawai me Mokauea Fishing Association:• Potential housing of visiting waʻa ma Mokauea Island• Canoe Regatta to be hosted by canoe clubs located atSand Islando Nā Hanana: Events
 Event Schedules being developed with partner organizationso Paikala: Public Relations
 Hālawai me 6 Pillars Marketing/Lincoln Jacobe regarding
proposal to handle PR for FESTPAC 2020
 Hālawai ma Zoom: Shane Pale: Graphic Design, Pua Fernandez
Akamine: Newsletter/Copy Editor, Sam Nihipali: WebsiteDeveloper Hālawai ma ke kelepona me Naʻalehu Anthony: Oiwi TelevisionAugust 15, 2018
Financial Statement – DBEDT Contract #66554
July 1-31, 2018
Reference is made to DBEDT Contract #66554 with PA’I Foundation for coordination of theFestival of Pacific Arts and Culture (FESTPAC-Hawai’i 2020). Between July 1, 2018 and July
31, 2018 the following financial activity occurred:
Expenses - Incurred by PA’I Foundation: $8,250 Salaries, $6.00 Program Expenses during thisperiod. Correction of <$266.47> - incorrectly reimbursed to PA’I in Check #1000, subtracted
from Check #1001 ($8,250 + $6.00 - $266.47 = $7,989.53). See attached spreadsheet foritemized expenses.
Income – NoneBanking – Bank statements (May 31, June 31, July 31, 2018) for Checking account #0098118632 and Certificate of Deposit account #8016-685896 attached. Also attached, Bank of
Hawaii Maturity Notice: Certificate of Deposit of $25,000 will mature on 8/23/18. Automatic
renewal at 0.45%. Earnings at Maturity of $28.36 to be rolled into account balance.
Checking Account Balance:
5/23/18
5/29/18
7/09/18
8/14/18

CreditDeposit$100,000.00
Checks (ACH)
Check #1000 (PA’I reimbursement)
Check #1001 (PA’I reimbursement)

Debit$266.47$ 69,178.55$ 7,989.53

Balance$ 100,000.00$ 99,733.53$ 30,554.98$ 22,565.45

Certificate of Deposit Account Balance as of 8/23/18: $25,028.36
Please refer questions to Ed Bourgeois, Managing Director, PA’I Foundation
ed@paifoundation.org
Attachments: Itemized Expenses spreadsheet, Profit & Loss Statement (through 8/14/18), Bankof Hawaii May/June/July statements, Certificate of Deposit Maturity Notice, Reimbursement
Check #1001

P.O. Box 17483 Honolulu, Hawaiʻi 96817  808.844-2001  www.paifoundation.org

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
DateExpense
Code Vendor
Purpose
3/10/18 Airfare
8311 Fiji Airways
V Takamine to Council Meeting in Fiji
3/11/18 Airfare
8311 Fiji Airways
M Pili Pang to Council Meeting in Fiji
3/12/18 Airfare
8311 Fiji Airways
HNL-Fiji Change fee
3/19/18 Airfare
8311 Fiji Airways
Randy/Jamie Fong to Council Meeting in Fiji
5/18/18 Airfare reimburse
8311 Fiji Airways
Momiala Kamahele to Council Meeting in Fiji
5/18/18 Airfare reimburse
8311 Fiji Airways
Mokihana Benavente to Council Meeting in Fiji
1/24/18 Staff development
8145 Eventbrite
Eventbrite webinar
3/23/18 Postage
8115 USPS
Postage - mailing
4/16/18 Parking
8375 CCH
FESTPAC meeting parking
5/11/18 Makana
8393 Menehune Mac
Gifts for Council Meeting in Fiji
5/14/18 Postage
8115 USPS
Rent FESTPAC PO Box 1-yr
5/14/18 Printing
8120 Aiea Copy Center
FESTPAC-Hawaii 2020 brochure
5/14/18 Printing
8120 Aiea Copy Center
V Takamine FESTPAC business cards (50%)
5/14/18 Ground transportation
8317 HNL AP Cart Rent Luggage cart - Council Meeting in Fiji
5/14/18 Baggage
8311 Fiji Airways
Baggage fees - Council Meeting in Fiji
5/15/18 Travel meal
8315 Starbucks
Travel meals - Council Meeting in Fiji
5/15/18 Ground transportation
8317 Satellite Rentals
Car rental - Council Meeting in Fiji
5/15/18 Foreign transaction fee 8160 First Hawaiian Bank CC payment in Fiji dollars
5/18/18 Hotel - 50%
8313 Westin Resort FijiCouncil Reception catering/room/etc
5/18/18 Hotel - 50%
8313 Westin Resort FijiCouncil Reception catering/room/etc
5/18/18 Hotel - Venue rental
8355 Westin Resort Fiji
Room rental (partial)
5/18/18 Hotel - Venue rental
8355 Westin Resort Fiji
Room rental (partial)
5/18/18 Foreign transaction fee 8160 First Hawaiian Bank CC payment in Fiji dollars
5/18/18 Reception Catering
8345 Sheraton Nadi
HI delegation hotel - Council Meeting in Fiji
5/18/18 Baggage
8311 Fiji Airways
Baggage fees - Council Meeting in Fiji
5/18/18 Foreign transaction fee 8160 First Hawaiian Bank CC payment in Fiji dollars
5/22/18 Foreign transaction fee 8160 First Hawaiian Bank CC payment in Fiji dollars
5/25/18 Program Supplies
8343 Office Depot
Label stock
5/25/18 Program Printing
8373 FedEx
Brochure printing for Fiji
5/25/18 Program Printing
8373 FedEx
Brochure printing for Fiji
5/29/18 Checks
8105 Intuit
Check stock ordered (ACH debit)
6/5/18 Parking
8375 CCH
FESTPAC meeting parking
Total through 6/30/2018
Meeting w UH-Manoa re: FESTPAC housing
6/27/18 Parking
8375 UHM Pay Station
Total through 7/31/2018

Amount
$915.60$897.66$319.72$
2,059.58$
1,007.90$
1,007.90
$
27.28
$
1.63
$
1.50
$
385.34$136.00$317.24$107.32
$
5.00
$
60.00
$
8.69
$
564.89$16.95$
1,886.45$
1,318.45$
468.40$3,903.37$
117.10$3,434.97$
122.00
$
3.66
$
39.55
$
30.76
$
81.68
$
163.49$266.47$
2.00$ 19,678.55$
6.00$ 19,684.55

New Program Expenses through 7/31/18: $6.00
NOTE: Program Expense (5/29/18 - Check stock ordered - $266.47) was an electronic bank debit and not paid byPA'I. It was incorrectly included in reimbursement check #1000 (7/12/18). Corrected on check #1001 (8/14/18).
New Salary Expenses through 7/31/2018
New Program Expenses through 7/31/2018
Total through 7/31/2018
Correction to overreimbursement on Check#1000
Reimbursement Check #1001$$$

8,250.00
6.00
8,256.00-$$266.47
7,989.53

FESTPAC-Hawai'i 2020 Expenses 1/1/18 through 7/31/18
PA'I Foundation

V Takamine salary Jan-April (4 mos = 33%)
Festival Coordinator ($50K).

$16,500.00

PA'I Foundation

M Pili Pang salary Jan-April (4 mos = 33%)
Dir of Admin/Dev + Grant Writer ($25K)$8,250.00

PA'I Foundation

E Bourgeois salary Jan-April (4 mos = 33%)
Finance ($25K)$8,250.00

May-Jun FESTPAC Salaries

PA'I Foundation

V Takamine salary May-June (2 mos = 16.5%)
Festival Coordinator ($50K)

8,250.00

May-Jun FESTPAC Salaries

PA'I Foundation

May-Jun FESTPAC Salaries

PA'I Foundation$M Pili Pang salary May- June (2 mos = 16.5%)
Dir of Admin/Dev + Grant Writer ($25K)$E Bourgeois salary May-June (2 mos = 16.5%)
Finance ($25K)$Total Salaries through 6/30/2018$
Total Expenses through 6/30/2018$4,125.00
49,500.00
69,178.55

July

FESTPAC Salaries

PA'I Foundation

V Takamine salary July (1 mo = 8.25%)
Festival Coordinator ($50K)$4,125.00

July

FESTPAC Salaries

PA'I Foundation

M Pili Pang salary July (1 mo = 8.25%) Dir ofAdmin/Dev + Grant Writer ($25K)$2,062.50

July

FESTPAC Salaries

PA'I Foundation

E Bourgeois salary July (1 mo = 8.25%)
Finance ($25K)

$$$
$
$

2,062.50
8,250.00
57,750.00
19,684.55
77,434.55

Jan-Apr FESTPAC Salaries
Jan-Apr FESTPAC Salaries
Jan-Apr FESTPAC Salaries

New Salaries through 7/31/2018
Total Salaries through 7/31/2018
Program Expenses through 7/31/2018
Total Expenses through 7/31/2018

4,125.00

PA'I Foundation
PROFIT AND LOSS
January 1 - August 14, 2018

TOTAL

Income4000 Contributed Revenue
4270 State grant

125,000.00

Total 4000 Contributed Revenue

125,000.00

Total Income$125,000.00

GROSS PROFIT$125,000.00

Expenses
7200 Payroll - Personnel
7210 Salaries & wages

57,750.00

Total 7200 Payroll - Personnel

57,750.00

8100 Administrative
8105 Office supplies

266.478115 Postage & shipping

137.638120 Printing & copying

107.328145 Staff development

27.28

8160 Bank services charges

177.26

Total 8100 Administrative

715.968300 Program
8310 Travel & related
8311 Airfare

6,390.36

8313 Hotels

3,204.90

8315 Meals/per diem

8.69

8317 Ground transportation

569.89Total 8310 Travel & related

10,173.84

8340 Supplies & Materials
8343 Program supplies

30.76

8345 Food supplies

3,434.97

Total 8340 Supplies & Materials

3,465.73

8355 Venue Rental

4,371.77

8370 Advertising expense
8370.5 Printing

317.24

Total 8370 Advertising expense317.248373 Printing expense - program

245.178375 Parking

9.50

8390 Makana (gifts)

385.34

Total 8300 Program

18,968.59

Total Expenses$77,434.55

NET OPERATING INCOME$47,565.45

NET INCOME$47,565.45

Accrual Basis Tuesday, August 14, 2018 06:10 PM GMT-7

1/1UNIVERSITY OF HAWAIʻI BOARD OF REGENTS
SUPPORT FOR THE 13TH FESTIVAL OF PACIFIC ARTS AND CULTURE THAT WILL BE HELDIN HAWAIʻI FROM JUNE 10-20, 2020
WHEREAS, the Festival of Pacific Arts and Culture has been held approximately every
four years since its founding in 1972, bringing together delegations of at least two
thousand artists, performers, and cultural practitioners from different nations inOceania to preserve and perpetuate the arts and culture of their indigenous peoples;
andWHEREAS, the Festival of Pacific Arts and Culture is the largest gathering in which Pacificpeoples unite to respect and appreciate one another, and during the festival,delegations from twenty-seven Pacific island nations and territories share and exchange
their cultures; andWHEREAS, visitors from around the world come to the Festival of Pacific Arts andCulture to appreciate what the artists, performers, cultural practitioners, and hostcountry have to offer, thereby creating a global market for art, ideas, and products; andWHEREAS, the first Festival of Pacific Arts and Culture was held in Fiji in 1972, followedby New Zealand in 1976, Papua New Guinea in 1980, French Polynesia in 1985, Australiain 1988, the Cook Islands in 1992, Samoa in 1996, New Caledonia in 2000, Palau in 2004,American Samoa in 2008, Solomon Islands in 2012, and Guam in 2016; andWHEREAS, Hawaiʻi delegations have attended every festival since 1976; andWHEREAS, in 2014, the Hawaiʻi State Legislature adopted Senate Concurrent Resolution
No. 57 to support the bid for Hawaiʻi to host the 13th Festival of Pacific Arts & Culture in2020;
WHEREAS, at the conclusion of the 12th Festival of Pacific Arts and Culture in Guam,Hawai‘i was selected to host the 13th Festival of Pacific Arts and Culture in 2020; andWHEREAS, Act 104 (S.B. 545: Relating To the Festival of Pacific Arts) was passed by theHawaiʻi State Legislature and signed into law on July 10, 2017; andWHEREAS, Act 104 creates and appropriates $500,000 to the Temporary Commission on
the 13th Festival of Pacific Arts to begin planning for the Festival; andWHEREAS, Act 142 (S.B. 2693: Relating To The Festival of Pacific Arts) was passed by theHawaiʻi State Legislature and signed into law on July 5, 2018; andWHEREAS, Act 142 appropriates $950,000 to the Temporary Commission on the 13th
Festival of Pacific Arts to plan for the Festival; andWHEREAS, various stakeholders in the public and private sectors have alreadycommitted to support the 13th Festival of Pacific Arts and Culture; now, therefore,
BE IT RESOLVED, that the University of Hawaiʻi Board of Regents fully supports the 13th
Festival of Pacific Arts and Culture that will be held in Hawaiʻi from June 10-20, 2020;
andBE IT FURTHER RESOLVED that the University of Hawaiʻi and all of its campuses arerequested to work with the Temporary Commission on the 13th Festival of Arts andCulture and the Festival Director to make available, to the extent possible, housing fordelegates and venues for performances and art displays during the Festival, and to takeany action as may be necessary or desirable to carry out the purpose and intent of thisResolution; andBE IT FURTHER RESOLVED that upon adoption of this Resolution, a certified copy of theResolution be transmitted to the Chancellors of all of the campuses of the University ofHawaiʻi; the President of the Hawaiʻi State Senate; the Speaker of the Hawaiʻi State
House of Representatives; the members of the Temporary Commission on The 13th
Festival of The Pacific Arts and Culture; Festival Director Vicky Holt-Takamine (ExecutiveDirector of the PAʻI Foundation); the Chairperson of the Board of Trustees of the Officeof Hawaiian Affairs; and Ka Pouhana of the Office of Hawaiian Affairs.