13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
1
2
3

4

5

6

DATE TIME
EVENT
6/1/2020 - 6/3/2020
Voyaging Canoe Arrivals
on Neighbor Islands
6/7/2020 - 6/9/2020
Voyaging Canoes Sail to
Maunalua Bay, Oʻahu forstaging
Tuesday, June 9, 2020
TBA

Head of Delegation
Briefing

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:

TBA

10

Culture for Sustainable
9:00 AM - Development Forum andTBA
5:00 PM Pacific Philosophy
Conference
Wednesday, June 10, 2020
NO - Head of Delegation
Briefing
TBA
Youth Ambassador
TBA

11

6:00 AM - Voyaging Canoes (16)12

Culture for Sustainable
9:00 AM - Development Forum andTBA
5:00 PM Pacific Philosophy
Conference

78
9AS OF: 12/10/19 17:07

Sail around Lēʻahi(Diamond Head)

Head ofDelegations

NOTE: Tuesday Evening Briefing for
Wednesday, Because Wednesday will
be a early day

NOTE: No Daily Briefing on Wednesday,TBA13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
13

14

15
16
17
18
19
20
21

22

23

24

TIME
EVENT
8:00 AM Tentative - Waʻa Arrival
1:00 PM
6:00 PM - Voyaging Canoe Crew
9:00 PM Lūʻau,

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Ke'ehi Lagoon

Tentative?? Regarding Morning Activities??

MarineEducational
Center, Keʻehi
LagoonPrivate Party?? Regarding Morning Activities??

Thursday, June 11, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA
3:00 PM Opening Ceremonies
Iolani Palace
9:00 PM
Friday, June 12, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA
Festival Village - Cultural
11:00 AMAla Wai
Market, Food Booths,
9:00 PM
Promenade
Performances - Opening
Delegation:
11:00 AM
Hawai'I State Art
Demonstration,- 3:30 PM
MuseumPerformance- Opening
Delegation:
11:00 AM Demonstration,
Bishop Museum- 5:00 PM Performance & Carving Opening

Head ofDelegations
TBA
All Delegations
Head ofDelegations
TBA
16 Delegations
3 -Delegations
Need to Confirm: Not sure if Bishop
4 -Delegations Museum will be apart of the Friday
opening like other venues??

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
25

26

27

28
29
30

31

TIME

EVENT
Delegation:
10:00 AM Demonstration,- 4:30 PM Performance - One day
Only
Delegation:
5:00 PM Demonstration,
9:00 PM
Performance- Opening
TBA

Fishing & Voyaging

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Honolulu Museum 1-2
of ArtDelegations
Helumoa, Royal
Hawaiian Center3 - Delegations

Ke'ehi
Lagoon/METC
CenterTBA Delegations

Saturday, June 13, 2020
Head of Delegation Daily TBA - UH
TBA
Briefing
Cafeteria Area
TBA
Youth Ambassador
TBA
Parade from ʻIolani
Palace through Waikīkī to
9:00 AM
Kapiʻolani Park (starting@ 9 Kapiʻolani

Head ofDelegations
TBA
All Delegations

32

11:00 AMFestival Village
9:00 PMAla Wai
Promenade

TBA Delegations

33

Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers

Bishop Museum

4 -Delegations

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
34

35

36
37
38

39

TIME

EVENT
Delegation:
5:00 PM Demonstration,
9:00 PM
Performance
TBA

Fishing & Voyaging

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Helumoa, Royal
Hawaiian Center3 - Delegations

Ke'ehi
Lagoon/METC
CenterTBA Delegations

Sunday, June 14, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA
Hawaiʻi
Eccumenical Choral
Convention
10:00 AM Service @ theCenter Exhibit
Convention Center
Hall

Head ofDelegations
TBA
All Delegations40

11:00 AM
Festival Village- 9:00 PM

Ala Wai
Promenade

TBA Delegations

41

Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers

Bishop Museum

4 -Delegations

42

2:00 PM

Hawaiʻi
Convention
CenterAll Participating
Delegations

43

Delegation:
5:00 PM Demonstration,
9:00 PM
Performance

Helumoa, Royal
Hawaiian Center3 - Delegations

Opening of Art Exhibit

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI

44

45
46
47

48

49

50

51

52

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
DATE TIME
EVENT
VENUE
EST PAXNOTES:
Hawaiʻi
Hawaiian Cutural Event Convention
7;30 PM(Amy Hanaiali'i)Center Exhibit
Hall
Monday, June 15, 2020
Head of Delegation Daily
Head of
TBA
TBA
Briefing
Delegations
TBA
Youth Ambassador
TBA
TBA
Hawaiʻi
Meeting of the Council of Convention
TBA
Pacfic Arts and Culture
Center (Suite:____)
TBA 11:00 AM
Ala Wai
Festival Village
Delegations- 9:00 PM
Promenade+Hawaiʻi
Cultural Demonstrations,
Art Exhibit, Symposiums, Hawai'i
11:00 AM
Film Presentations,
Convention
Shuttle- 6:00 PM
Literary, Theatre,
Center - Level 3
Hula/Dance Class
Delegation:
11:00 AM
4 -Delegations
Demonstration,
Bishop Museum- 5:00 PM+Hawaiʻi
Performance & Carvers
Delegation:
11:00 AM
Hawai'I State Art 3 -Delegations
Demonstration,- 3:30 PM
Museum+Hawaiʻi
Performance13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
53

54

55

56
57
58

59

TIME

EVENT

TBA

Fishing & Voyaging

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Ke'ehiTBA Lagoon/METC
Delegations
CenterDelegation:
5:00 PM Helumoa, Royal
Demonstration,
9:00 PM
Hawaiian Center
Performance• Choral Festival at
5:30 PM - Kawaiahaʻo Church
Kawaiahao
7:30 PM celebrating their 200th
Churchanniversary,
Tuesday, June 16, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA
Hawaiʻi
5th Meeting of the Pacific Convention
TBA
Ministers for Culture
Center (Suite:
____)

60

11:00 AM
Festival Village- 9:00 PM

Ala Wai
Promenade

61

Cultural Demonstrations,
Art Exhibit, Symposiums, Hawai'i
11:00 AM
Film Presentations,
Convention- 6:00 PM
Literary, Theatre,
Center - Level 3
Hula/Dance Class

3 - Delegations

3 - Delegations+Hawaiʻi

Head ofDelegations
TBA
Minister Of
Culture &Represenatives
TBA Delegations+Hawaiʻi

Shuttle13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
62

63

64

65

66

67

68
69
70

TIME

EVENT
Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers
Delegation:
11:00 AM
Demonstration,- 3:30 PM
Performance
TBA

Fishing & Voyaging

Delegation:
5:00 PM Demonstration,
9:00 PM
Performance• Choral Festival at
5:30 PM - Kawaiahaʻo Church
7:30 PM celebrating their 200th
anniversary,
7:00 PM Wearable Art Show
9:00 PMAS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Bishop Museum

4 -Delegations+Hawaiʻi

Hawai'I State Art
Museum

3 -Delegations+Hawaiʻi

Ke'ehi
Lagoon/METC
CenterTBA Delegations

Helumoa, Royal
Hawaiian Center3 - Delegations

Kawaiahao
Church

3 - Delegations+Hawaiʻi

Hawaiʻi
Convention
3- Delegations
Center - Exhibition + HawaiʻiHal

Wednesday, June 17, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA

Head ofDelegations
TBA

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
71

72

73

74

75

76

77

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
TIME
EVENT
VENUE
EST PAXNOTES:
Hawaiʻi
Minister Of
5th Meeting of the Pacific Convention
TBA
Culture &Ministers for Culture
Center (Suite:
Represenatives____)
TBA 11:00 AM
Ala Wai
Festival Village
Delegations- 9:00 PM
Promenade+Hawaiʻi
Cultural Demonstrations,
Art Exhibit, Symposiums, Hawai'i
11:00 AM
Film Presentations,
Convention
Shuttle- 6:00 PM
Literary, Theatre,
Center - Level 3
Hula/Dance Class
Delegation:
11:00 AM
4 -Delegations
Demonstration,
Bishop Museum- 5:00 PM+Hawaiʻi
Performance & Carvers
Delegation:
11:00 AM
Hawai'I State Art 3 -Delegations
Demonstration,- 3:30 PM
Museum+Hawaiʻi
PerformanceKe'ehiTBA TBA
Fishing & Voyaging
Lagoon/METC
Delegations
CenterDelegation:
5:00 PM Helumoa, Royal
Demonstration,
3 - Delegations
9:00 PM
Hawaiian Center
Performance13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
78

79

80
81
82

83

TIME

EVENT
• Choral Festival at
5:30 PM - Kawaiahaʻo Church
7:30 PM celebrating their 200th
anniversary,
7:00 PM Wearable Art Show
9:00 PMAS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Kawaiahao
Church

3 - Delegations+Hawaiʻi

Hawaiʻi
Convention
3- Delegations
Center - Exhibition + HawaiʻiHal

Thursday, June 18, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA
Hawaiʻi
Convention
Taiwan Austronesian
TBA
Center (Suite:
Language Conference____) & Liliʻu
Theatre84

11:00 AM
Festival Village- 9:00 PM

Ala Wai
Promenade85

Cultural Demonstrations,
Art Exhibit, Symposiums, Hawai'i
11:00 AM
Film Presentations,
Convention- 6:00 PM
Literary, Theatre,
Center - Level 3
Hula/Dance Class

Head ofDelegations
TBA
ROC-Taiwan
On OwnTBA Delegations+Hawaiʻi

Shuttle13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
86

87

88

89

90

91

92
93
94

TIME

EVENT
Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers
Delegation:
11:00 AM
Demonstration,- 3:30 PM
Performance
TBA

Fishing & Voyaging

Delegation:
5:00 PM Demonstration,
9:00 PM
Performance• Choral Festival at
5:30 PM - Kawaiahaʻo Church
7:30 PM celebrating their 200th
anniversary,
7:00 PM Wearable Art Show
9:00 PMAS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Bishop Museum

4 -Delegations+Hawaiʻi

Hawai'I State Art
Museum

3 -Delegations+Hawaiʻi

Ke'ehi
Lagoon/METC
CenterTBA Delegations

Helumoa, Royal
Hawaiian Center3 - Delegations

Kawaiahao
Church

3 - Delegations+Hawaiʻi

Hawaiʻi
Convention
3- Delegations
Center - Exhibition + Hawaiʻi
Hal

Friday, June 19, 2020
Head of Delegation Daily
TBA
TBA
Briefing
TBA
Youth Ambassador
TBA

Head ofDelegations
TBA

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE

TIME

EVENT

95

TBA

Taiwan Austronesian
Language Conference96

11:00 AM
Festival Village- 9:00 PM

97

98

99

Cultural Demonstrations,
Art Exhibit, Symposiums,
11:00 AM
Film Presentations,- 6:00 PM
Literary, Theatre,
Hula/Dance Class
Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers
Delegation:
11:00 AM
Demonstration,- 3:30 PM
Performance

100

TBA

Fishing & Voyaging

101

Delegation:
5:00 PM Demonstration,
9:00 PM
Performance

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Hawaiʻi
Convention
ROC-Taiwan
Center (Suite:
On Own____) & Liliʻu
TheatreTBA Ala Wai
Delegations
Promenade+Hawaiʻi
Hawai'iConvention
Center - Level 3

ShuttleBishop Museum

4 -Delegations+Hawaiʻi

Hawai'I State Art
Museum

3 -Delegations+Hawaiʻi

Ke'ehi
Lagoon/METC
CenterTBA Delegations

Helumoa, Royal
Hawaiian Center3 - Delegations

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE
102

TIME

EVENT

7:00 PM Queenʻs Pageant
9:00 PMAS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:
Hawaiʻi
Convention
Delegations +Center - Exhibition HawaiʻiHal

Saturday, June 20, 2020
Head of Delegation Daily
104
TBA
TBA
Briefing
105
TBA
Youth Ambassador
TBA
103

106

11:00 AM Makahiki Games, Art- 6:00 PM Market, Music Concert

Kapiʻolani Park107

11:00 AM
Festival Village- 9:00 PM

Ala Wai
Promenade

108

109

110

Cultural Demonstrations,
Art Exhibit, Symposiums,
11:00 AM
Film Presentations,- 6:00 PM
Literary, Theatre,
Hula/Dance Class
Delegation:
11:00 AM
Demonstration,- 5:00 PM
Performance & Carvers
TBA

Fishing & Voyaging

Head ofDelegations
TBA
TBA Delegations+Hawaiʻi
TBA Delegations+Hawaiʻi

Hawai'iConvention
Center - Level 3

ShuttleBishop Museum

4 -Delegations+Hawaiʻi

Ke'ehi
Lagoon/METC
CenterTBA Delegations

13th FESTIVAL OF PACIFIC ARTS & CULTURE
JUNE 10 - 21, 2020
HONOLULU, HAWAIʻI
DATE

TIME

AS OF: 12/10/19 17:07

SCHEDULE OF EVENTS (Tentative, subject to change):
VENUE
EST PAXNOTES:

EVENT
Delegation:
5:00 PM Helumoa, Royal111
Demonstration,
9:00 PM
Hawaiian Center
Performance
7:00 PM 112
TBA
TBA
9:00 PM
113 Sunday, June 21, 2020
Head of Delegation Daily
114
TBA
TBA
Briefing
Closing Ceremonies @3:00 PM 115
the Kapiʻolani Park (mid- Kapiʻolani Park
9:00 PMafternoon).
116 Monday, June 22, 2020
Head of Delegation Final
117
TBA
TBA
Briefing

3 - Delegations

Head ofDelegations
All Delegations

Head ofDelegations

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

Administration/Operations
Finance

Fundraising

BENCHMARKSTARGET DATEMonthly finance reports Commission meetings

COMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)
11/27/2019
12/11/2019

Venues & Facilities

Secure all venues and fac

6/1/2019 No new developments

Volunteers

Develop volunteer progra

9/30/2019

Risk Management

Develop risk mgmt plan

Event Evaluation

Hire contractor

No new developments

No new developments

No new developments

5/1/2019 - select & awar No new developments

No new developmentsStateno new developments

no new developments

City & County

no new developments

no new developments

FederalPage 1 of 8

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

BENCHMARKSTARGET DATE

Corporate & Community

RFP Draft

Donor Program

RFP Set deadline

Page 2 of 8

COMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)

FESTPAC Mtgs: Howard
Hughes, Hawaiʻi StateArt Museum, State
Foundation on Culture
and the Arts, nā Kumu
Hula Pua Kanakaʻole,
Noenoe Wong Wilson,
Sonny Ching, upcoming
meetings Convention
Center Art Exhibition
Curators
11/27,Honolulu
Community College
12/5

Office of Hawaiian
Affairs committment of$100,000 and we arerequesting staff time forHina Wong to support
planning & fundraisingefforts.

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

BENCHMARKS

Sponsorships

COMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)

TARGET DATEInterview, Select & Award

Programs
Pending Country
Confirmations

Meet

Creative Arts

Pending Country
Confirmations

Meetngs with a)
Kapiʻolani Community
College for Art Exhibits,b) Program Schedule
Update with Michael PiliPang, C) Honolulu
Community College
Departments of Student
Services, METC (WaʻaSupport/Fishing Village),
Mele Program (Interns& Volunteers), Programsupport,Delegation Advance VisitsCompleted

Completed

Opening & Closing Ceremonies

No New Developments No New Developments

Heritage Arts

Special Programs

Page 3 of 8

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

BENCHMARKSFestival Village

TARGET DATECOMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)

ParadeNo New Developments No New Developments

Waʻa

No New Developments No New Developments

Architecture

Construction
Logistics/Support Services
Welcome Committee

No new developmentsa) Howard Hughes
program support for
Film Festival, Wearable
Art & Queen Pageants,b) Brandon Askew Food
Vendor management.

No new developments

No new developments

Hire Destination
Management Company;
secure housing by
6/1/2019

Housing

UH Dorms

Catering

No New Developments UH Cafeteria

Ground Transportation

Roberts HawaiʻiPage 4 of 8

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

BENCHMARKSTARGET DATECOMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)

Head of Delegation
Housing at Ala Moana
Center, Head ofDelegation Meetings ateither Ala Moana or
No New Developments Convention Center

HOD Info & Admin Center
MedicalSecurity
Customs & Immigration
Biosecurity
Biosecurity Plan
Marketing & Communications(Separate marketing & comm plan)

Meeting to bescheduled

Meeting to bescheduled

7/1/2019

Meeting with Strategies
360. Awaiting proposal
from Strategies for
Website upkeep &maintenance.

Public Relations
Advertising & Promotion
Publications

Page 5 of 8

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT12.11.19

Foreign Affairs

Media Relations
Merchandising

BENCHMARKSTARGET DATE

Govʻt VIP/Protocol

COMMENTSCOMMENTS(Mandatory if status is (Mandatory if status ismodified or canceled) modified or canceled)

Need Volunteer to Chair Need Volunteer to Chair

VIP Reception

CPAC Meetings

Education

Symposium & Forums

Page 6 of 8

Fundraising
FederalState
Hawai'I State Legislature
Office fo Hawaiian Affairs
Hawai'I Tourism Authority
State Foundation of Culture & Arts

2017

2018

2019

$450,000$0$0$0$950,000$0$0$0$1,000,000$100,000$15,000

City & County of Honolulu
MOCA

National
NEA Our Town
NEA SFCA

Local
Smiths Boat Tours
Hawaiian Airlines
Barbara Smith
Central Pacific Bank
Bank of Hawai'iFirst Hawaiian Bank
Cooke Foundation
Howard Hughes
In Kind
Kamehameha Schools
Honolulu Museum of Art
Bishop Museum
Hawai'I State Art Museum/SFCA
Polynesian Cultural Center
Kumu Kahua
Pacific Islanders in Communication
Doris Duke Theatre/Honolulu Museum of Art

Total$60,000$50,000$40,000$10,00020202019 HTA Grant Pending $500,000

FESTPAC Hawaii 2020
Budget Balances
Fiscal Year 2017/2018 Appropriation

Budgeted

Revenues
2017 Appropriation - $500,000
10% Set Aside
Additional Release (Travel)
CPAC

$
$
$

500,000(50,000)
25,0002018 Appropriation - $950,000
10% Set Aside
FESTPAC Commission Reserve$ 950,000$ (95,000)$ (100,000)

2019 Appropriation - $1,000,000
10% Set Aside$ 1,000,000$ (100,000)

Federal Grant

$
$
$

$

$

$
National Endowment fo the Arts (SFCA) tentative
National Endowment fo the Arts -Our Town (PA'I)
SFCA/PA'I (Tentative)

Total Revenues
PA'I Payments and Expenditures

Balance
As of 11/30/2019$$$

11,39812,404

$

-

$

-

$
$
$

-

475,000

755,000

900,000

50,00060,00015,000$

Expended
As of 11/30/2019
413,683$

425,081

$

-

$

$

-

$
$
$

-

-

125,000$-$ 2,255,000$ 1,230,000$

425,081$284,416$

49,919$755,000

$

-

$

-

$

804,919$

480,584$(1,139)$212,113$

17,632

$

1,247

$

2,897

$

(25,064)$

688,270

Expenses
Salaries/Honoraria
Administration
Programs
Artistic Dir
Special Events Coordinator
Fundraising & CoSponsor Coor.
Volunteer Coor.
Logistics Coor.
Administrative Assistant
Venues & Facilities
Support Services
Contract Labor$

765,000$$

475,000
270,000$

261,993$ 213,007$ 270,000$

20,000$22,423$(2,423)$16,000$17,139$(1,139)Rent/OfficeMarketing
Data Collection
Advertising
Logistics
Telephone/Internet
Venue Rental
Conference Fees
Accounting/Audit
Insurance

$
$
$
$
$
$
$
$
$

40,00080,00055,00050,00065,0003,000
10,0005,000
32,000

$
$
$
$
$
$
$
$
$
$

14,66081,59624,385
1,414
1,128
3,205
1,500
1,128

$
$
$
$
$
$
$
$
$
$

25,340(1,596)30,61548,58665,000
1,872
6,795
3,500
32,000(1,128)

Office Equipment Rentals
Production Equipment
Tents/Chairs$

18,000$368$

17,632

Supplies

$

2,000

$

753

$

1,247

Bank Fees
Parking
Postage
Gifts
Dues/Subscriptions
Meals

$
$
$
$
$
$

300
600
100
2,000
500
10,000

$
$
$
$
$
$

177
58
140
385
9,843

$
$
$
$
$
$

123
542
(40)
1,615
500
157

10% Contingency
Reserve$

75,500$$564
100,000

$
$
$
$
$
$

50,00050,00060,00040,00050,00020,000

$
$
$
$
$
$

36,00036,00018,00012,000Travel$TravelContractual Services$

Equipment$

Supplies$

Miscellaneous$

Contingency$

Total Expenses

16,000$340,000$

18,000

$

2,000

$

13,500$75,500$ 1,230,000$

17,139127,887368

753

10,603

100,564$ 74,936$ (100,000)$

541,730

update as of:

List of Participating Delegation
1
2
3
4
5
6

7

8
9
10
11
12

13

1 American Samoa
2 Aotearoa (New Zealand)
3 Australia
4 Cook Island
5 Federated States of Micronesia (FSM)
6 Fiji
7 French Polynesia
8 Guam
9 Hawaii
10 Kingdom of Tonga
11 Kiribati
12 Nauru
13 New Caledonia
14 Niue
15 Norfolk Island
16 Papua New Guinea
17 Pitcairn Island
18 Rapa Nui
19 Republic of China (Taiwan)
20 Republic of Marshall Islands
21 Republic of Palau
22 Samoa
23 Solomon Islands
24 The Commonwealth of the Northern Mariana Islands
25 Tokelau
26 Tuvalu
27 Vanuatu
28 Wallis Futna

12/10/19 16:56

129
100
100
100
50

50

40
100
70
100
100

50

Participating Delegates989

Anticipated Delegations
Participating Delegations

28
13

No Response15FESTIVAL OF THE PACIFIC
Commission Meeting

Dec. 11, 2019

UPDATE• Contract re negociations with PA`I
• Working on detailed description of Services• Budget Re Allocation based on Description and Priorities• Working on Category Shifts• Budget• Cash Flow
• FundraisingINCOME
Source of
Funds

2017

2018

2019

Total

State of Hawaii

500,000

950,000

1,000,000

2,450,000

Hold Back

50,00047,500100,000

197,500

Adjusted

450,000

902,500

900,000

2,180,000

Add Back

25,000

N/A

Operating
CapitalOHA
NEA Grant***

475,000

902,500

N/A

172,500

900,000

2,277,500

100,000
150,000

100,000
150,000
2,527,500

EXPENSES (YTD)
Expenses

PurposeContract Amount

Expended

PA`I

Logistics

1,250,000

450,000

360

112,000SMS

Web Site
MarketingResearch

Budgeted in PA’I
BudgetBudgeted in PA’I
BudgetPacific Island
Institute

Housing &Transportation

70,50070,500 – Paid from
DBEDT /Festpac Bgt

HCCConvention Center 70,500

70,500 – Paid from
DBEDT /Festpac Bgt

25,000INCOME VS EXPENSES
Category

AmountNote

Income2,527,500

Does not include hold backExpenses

728,000

Balance

1,799,500

As Reported to DBEDTFUND RAISING• Pitch Deck

• Donor Package• Admission• VIP Access• VIP Seating at Event• Recognition• Web Site Placement

ISSUES• Samoa Measles Outbreak• State of Hawaii – Department of Health• Advance vaccination notice• Ability to assist and locate• HCC Health Services• Health Insurance• Emergency Services

INSURANCE• HOUSING• UH Requirements for Dormitory Contract –Pre/Post• Health and Safety• Health Insurance for Delegates

CASH FLOW
• As of Feb 2020 – current cash position is short.
• 471,123.50• This is base on current payment schedule for housing,transportation and food for the hosted delegates.