Dear Residents ofKita City Municipal Housings,July. 2024（REIWA６）

Notice from Reception Officers of Kita City Municipal Housings
Reception Officers for Kita City Municipal Housings
Tokyu Community Corp.
(Designated Management Agent)
Direct Dial: 03－3908－1523

Re: Submission of Income Statement
The deadline of submission is July 31(Wed), 2024, please keep strictly
to submit it together with necessary documents. Income Declaration is
the important procedure to decide the rent for the period between April
2025 and March 2026. If submission is not done, same level rent with「near & similar private rental housing 」will be applied. Please take note.

Caution!!

Recently we sometimes have been receiving

similar questions, namely “To keep the low rent, how muchincome I should earn? “As you know well, the system of Municipal Housings is the public system
to supply housings to families with low income or difficulties in housing
problem. So, we cannot reply to such questionnaires!

Tree Pruning・Pest/Insect Control within the Premises
Tall trees and hedges are to be pruned regularly (every two years from2023) at the expense of Kita City(Kita-Ku).

When pests occurred on these trees,

the pests are exterminated by method of spraying chemicals etc. 「チャドクガ(Teatussock moth)」, the typical pest will occur twice a year, and it is said that a large
number of its larvae are most likely to occur in May-June and August-September
on the leaves of Theaceae trees.
When it occurs, immediately contact the reception counter.

□■Regular pruning schedule by Kita-Ku.■□※In principle, it will be held in September once every two years.
【REIWA 6 (2024)】➢ 東田端二丁目アパート（HIGASHI TABATA ２－CHOME AP）➢ 浮間三丁目第４アパート（UKIMA ３－CHOME ４TH AP➢ 赤羽西六丁目第 3 アパート（AKABANE NISHI 6-CHOME 3RD AP）【REIWA 7 (2025)】➢ 浮間二丁目第２アパート(UKIMA 2-CHOME 2ND AP)➢ 浮間二丁目第３アパート(UKIMA 2-CHOME 3RD AP)➢ 赤羽北二丁目アパート(AKABANE KITA 2-CHOME AP)➢ 赤羽北三丁目第２アパート（AKABANE KITA 3-CHOME ２ND AP）➢ 浮間三丁目第３アパート(UKIMA 3-CHOME 3RD AP)➢ 志茂五丁目アパート(SHIMO 5-CHOME AP)➢ 赤羽西六丁目第 2 アパート（AKABANE NISHI 2ND AP）➢ 西が丘一丁目アパート（NISHIGAOKA 1-CHOME AP）➢ 西が丘一丁目第２アパート（NISHIGAOKA 1-CHOME ２NDAP）➢ 西が丘二丁目アパート（NISHIGAOKA ２-CHOME AP）※Regarding to the daily management such as normal tree maintenance,weeding, and cleaning of fallen leaves etc., it is required to be carried byresidents by yourselves continuously through Residents’ Association etc.

Be careful about Heatstroke.
To prevent heatstroke, it is important to take a countermeasure suitable toeach place or location. Even if you don't feel thirsty, it's important to stay hydrated
whether you're indoors or outdoors.
[To prevent body heat accumulation]〇Wear breathable, moisture-wicking, quick-drying clothing。
〇Prepare cold pack, ice or cold towel etc. to cool your body.
[When indoors]〇Adjust the room temperature with air-conditioner or fan accordingly.
〇Use blackout curtains, bamboo shade etc. to cut out the daylight.
[When outdoors]〇Wear the parasol and hat.
〇If it’s sunny, use the shade and take a rest timely.
〇There are many public space to cool off「すずみどころ（SUZUMI DOKORO）」

in KITA City. Main places for cool down within KITA City are as below:

Outlet dedicated for Air conditioner
If two or more outlets(sockets) are required to install two or more airconditioners, the residents should be responsible for the cost and arrangement,
including the installation of breakers. ( *Outlets is called コンセント”CONSENT”
in Japan. Some of Japanese also miscall plug as コンセント, which please note.)* It is necessary to restore the original condition when moving out.
* When installing an air conditioner outlet, you do not need to apply for
housing remodeling.
If there is no circuit at all (although it’s hard to imagine) , please contact thehousing reception counter.

Let’s create an environment where mosquitoes are not easy to occur.
In these years, the risk of mosquito-borne infectious diseases is attracting
attention. In order to prevent the spread of infectious diseases, it is important tocreate an environment that is difficult for mosquitoes to occur.

☝Important points to decrease the number of mosquitoes➢ Eliminate puddles of water.

➢ Clear away unnecessary things.
➢ Change and clean the water used for watering and waterproofing once a week.
➢ Prune and weed bushes and grassy areas that have poor ventilation and sunlightto improve ventilation and sunlight.

☝Important points to avoid mosquitoes bite
➢ When outdoors, wear long sleeve shirts and long pants to avoid exposing yourskin.

Self-defense Firefighting Training■Self-defense firefighting training is necessary to reduce damage of a disaster!
It is unpredictable when and where disasters such as fires and earthquakes
will occur. In order to protect you and your family and to minimize thedamage, it’s very important to actively carry out self-defense training. Please
carry out regularly and make sure about the evacuation site and route.

☞Attached herewith Self-defense Firefighting Training
Manual, please use it when your apartment holds training。
□□■ I would like to say a few words as a reception officer. ■□□■□□■□
Really hot season is coming soon. That’s my least favorite season!

I don't have a strong body that can withstand the rain, wind,snow, and summer heat, so I just pray that autumn will come soon.
Only the countermeasures for me are to to drink plenty ofwater and cool down moderately. Everyone, please be careful ofheat stroke.
（区営住宅受付担当： 細田 ）(Mr. M.Hosoda, Reception Officer for Kita CIty Municipal Housings)

Self-defense firefighting training execution manual■Introduction
This manual briefly describes how to conduct training. Assuming that residents
will panic in the event of a fire, and that the manual will not be followed, let’s train all
residents to remember well to evacuate safely.

■Flow of the training
通報・Recognize

the fire

初期
避難
Check
the sitee

Call to Fire
Dept.,
Reportinformation
to them

Provide information toCheck the result

the Firefighting Teamof the training

Initial FireExtinguishing

Guide theresidents on
the evacuationroute,※ In the case of an actual fire, it does not mean that reporting, extinguishing, andguidance of evacuation must be done in order.

Based on the actual situation, suchactions should be proceeded at the same time.

Fire has occured！！
■ When you have found a fire
か じ

① 「Fire! 火事だ！」: Shout twice loudly.
② Call the Fire Dept.(119). Use an emergency bell, etc. to inform
residents of the occurrence of a fire. Then, start the initialextinguishing with the fire extinguisher nearby.

【How to inform to Fire Dept.(119)】 sample
Informer：Call 119Fire Dept：「Yes, this is 119 Fire dept. Is it a fire？」
Informer：「Yes, FIRE!」
Fire Dept：「Where is the place？」
Informer：「KITA-Ku○○、○⁻Chome ○○―Ban ○―Gou の○○アパートです。
」
Fire Dept：「How many floors is that building？ Which floor is on fire？」
Informer：「○ floors. The ×th floor is on fire.」
Fire Dept：「Any resident has not yet escaped？」
Informer：「○ persons have not yet escaped.」「All residents havealready escaped.」
Fire Dept：「Is there any visible building nearby？」
Informer：「There is a ○○ nearby.（○ side of the ○○ building.）」
Fire Dept：「Please tell me your name and telephone No.」
Informer：「My name is ○○. Tel No. is ○○○－○○○○－○○○○」
Fire Dept：「I got it! We’ll go there soon」

In the event of a fire, people will panic and will not be able to explain things calmly, and it
will take time. In order for everyone to report smoothly, it is effective to practice on aregular basis and post a sample of report to the fire dept. near the phone.

■ Initial Extinguishing【How to use the Extinguisher】

１．Remove the safety pin

２．Aim the hose to fire

３．Grab the lever andshoot the extinguisher

＜How to keep your safety＞✓ Please keep the proper distance with fire.
✓ At the initial stage of extinguishing, back fire or the scattering ofburning material would occur. Please be careful accordingly.
✓ First, secure your exit route. If the fire is spreading in the room thatstarted the fire, or the fire has already reached to the ceiling andspreading now, please make evacuation a top priority.
In the case of an actual fire, it is more likely that those whoare near the fire breakout will take action to extinguish thefire, so it is important for all residents to know how to use
a fire extinguisher.

■ Guide the residents’ evacuation【Select the way for evacuation】
When escape, please select the route where is no risk of smoke or fire, do not
get close to the fire source.
＜How to secure the safety＞① Have two or more escaping routes in different direction.
② Do not leave goods that may hinder evacuation at corridor, entrance,
exit or stairs.
③ If you found it difficult to extinguish the fire, please do not overdo, andescape immediately.
④ Never use elevator, when evacuating.
⑤ Please close the door of your house.
【How to guide the residents to evacuate】
For those who can evacuate by themselves, please tell them from where towhere they should evacuate in a loud voice. In addition, give them following
instructions: To avoid inhaling smoke, cover nose and mouth with ahandkerchief, etc., and evacuate in a low posture.

It is important to always anticipate all possible fire locations and toconfirm safe routes to each. In preparation for an emergency, everyone
should discuss and confirm how to evacuate.

■Provide necessary information to Firefighting Team
When Firefighting Team arrived, please
give them following information.
① All residents escaped or not. Anyone still at the fire site?

②
③
④
⑤

Are there any injured persons?
Where did the fire start? What's burning？ How is the burning range?
Is the initial fire extinguishing done?
Other necessary information■Check the result of evacuation training✓ How long did it take to evacuate? How was the time, comparing to thelast time training.
✓ Was the report to the Fire Dept. done properly?
✓ Handling of the extinguisher is OK or not.
✓ Were the Routes of the evacuation adequate and safe?
✓ Was there any danger during evacuation guidance?
✓ Were the instructions during evacuation properly communicated?
✓ Was the coordination of reporting, firefighting, and evacuation guidance smooth?
Other information
Although humans can usually act calmly at normal situation, but, when faced with a lifethreatening danger such as a fire, they will not be able to make rational decisions, and may
take following impulsive behaviors. It is important to avoid such situations in dailytraining.
【Psychological state that is easy to fall into in the event of a fire】➢

Homing behavior・・・Try to escape by following the route you came in.

➢

Familiar route orientation・・・Tend to escape through familiar route.

➢Heliotropism➢

Risk aversion・・・Tend to escape for the direction where smoke or flames cannot be seen.

➢Tendency to follow crowd・・・tend to follow crowd of people.

➢

Tendency to get places that are open・・・Tend to escape for the direction that looks open,➢Choice of easy-to-find route・・・Select the route seen first or easy-to-find route.

➢Close range selection・・・Tend to select nearest stairs short-cut route.

・・・Tend to escape to the bright direction➢ Select straightness・・・Choose a straight staircase or hallway, or go straight until you cometo a dead end.