DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FestPAC) MEETINGTUESDAY, SEPTEMBER 22, 2020 AT 9:00 AM
VIA VIRTUAL APPLICATION ZOOM: VIDEO / AUDIO CONFERENCE
Commission Members Present were:
Senate President’s Designee
Community Member At-Large
Hawaiʻi Tourism Authority (HTA) Designee
Community Member At-Large
City and County of Honolulu Designee
Office of Hawaiian Affairs (OHA)
Designee (arrived at 1:07pm)
Governor’s Designee
House Speakerʻs Designee
Department of Business, Economic Development
and Tourism (DBEDT)

J. Kalani English, Chair
Snowbird Bento
Kalani Ka‘anā‘anā
Māpuana de Silva
Misty KelaʻiMehana Hind-

Monte McComber
Richard Onishi
Jamie Lum-

Jacob Aki
Jackie Burke
Honey Maltin-Wisot
Donalyn Dela Cruz
Kanoe Takitani-Puahi
Lynn Martin Graton
Maka Casson-Fisher
Malia Sanders
T. Ilihia Gionson
ʻAukahi Austin Seabury
Mahina Paishon-Duarte
Dede Howa
Vilsoni Hereniko
Caroline Yacoe-

Senator English’s Office
Kahookele Art
Strategies 360
Strategies 360
Mayor’s Office of Culture and Arts (MOCA)-Hawai‘i Tourism Authority
Native Hawaiian Hospitality Association
Native Hawaiian Hospitality Association
Facilitator
Facilitator
Hawai‘i Tourism Authority---

Margaret Ahn
Marlene Hiraoka
Selma Malcolm
Timothy Tiu-

Attorney General
DBEDT
DBEDT
DBEDT

Guests:Staff:CALL TO ORDER
Call to order: The meeting was called to order by Chair English at 9:09 a.m., who welcomed
everyone present via Zoom and Facebook.
Chair English called upon Mr. Ka‘anā‘anā to open with an ʻoli.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 2 of 12

PUBLIC TESTIMONY ON AGENDA ITEMS
Chair English invited members of the public to testify on the agenda items. Hearing none, heturned the meeting over to the facilitators.
Facilitators: Mahina Paishon-Duarte & ʻAukahi Austin Seabury
Purpose and Intent of today’s gathering
Hopeful Outcomes
By 3:30pm today we envision completing the following:•••

Complete a draft organizational chart for FestPAC 2024
Complete a draft roles and responsibilities document for the Commission and Contractors
Articulate next steps in securing the administrative and implementation support neededby the Commission for the Festival.

Key Objectives•••

Participants will practice holding and generating productive discussion.
Participants will discuss and agree upon how the Commission will function to produce a
successful FestPAC 2024.
Participants will produce a draft organizational chart and roles and responsibilities.

Grounding Etiquette● Maintain confidentiality: Do not share conversations, issues, or stories with others,
unless permission is sought out and granted● Hear from others (share the oxygen): Look to see who hasn’t spoken and please keep
your mic muted unless speaking● Mālama yourself: Stretch and stand as you need to so that you may be fully present● Challenge and support each other: Actively exchange feedback, ideas, patience (evenwhen it is awkward or inconvenient). Please keep your video cameras on so that we may
create shared space and connection.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 1 of 12

GROUPING
Hui (Group) A:
Senator English
Kalani Kaʻanāʻanā
Kumu Mehanaokalā Hind
Dennis Ling
Monte McComber
Members of the Public
Facilitator: Mahina Paishon-Duarte
Note-taker: Maka Casson-Fisher
Hui O:
Kumu Māpuana de Silva
Misty KelaʻiRep. Onishi
Kumu Snowbird Bento
Members of the Public
Facilitator: Aukahi Austin Seabury
Note-taker: Dede HowaNOTES FROM THE DAY#9-10 Draft Mission, Vision, & Theme (Discussion & Vote)
Ms. de Silva and Ms. Kelaʻi raised concern that focus for some is only with this one festival noteverything that council is engaged with. Is it redundant to have the name in both or can theystand independent of one another? See slide 10 for requested edits.
Vision: Chair English requested the draft and revised vision and mission statements be shownside by side. Mr. Gionson revised Slide 10 with side by side view. Subtleties of words added
allows it to stand alone as items as well as part of the whole body of what we are doing. Rep.
Onishi: Is the festival only about sharing traditional practices (regarding Draft Mission)? Ms. deSilva’s response: no it is not only but it is founded on the basis of traditional practices. It does
not exclude what evolves from traditional but the foundation is based in traditional. Request
elimination of “Traditional” so it encompasses everything. Sen. Kalani agrees he is ok withtaking it out. Ms. Bento is also agreeable to taking it out.
Mission: Adds that “learn and grow” insinuates and points back to innovation and application, it
is so relevant to us in 2020 to innovate and is absolutely necessary. These words support one
another. Chair English we have to innovate in order to survive too. He feels “innovate” should
stay. Indigenous “techies” see themselves in this statement. They are not excluded.
Theme: Chair English agreeable to Draft Theme feels it affirms mission and vision well.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 2 of 12

VisionWe envision Oceania united by the 13th Festival of Pacific Arts & Culture, grounded in
traditional practices, and guided by our ancestral values as we continue to innovate and rise to
the challenges of an ever-changing world.
MissionThrough hosting the 13th Festival of Pacific Arts & Culture, we will strengthen the physical andcultural resilience of our peoples and communities by cultivating connections throughout
Oceania to share culture and practices, to learn and grow, to adapt to a changing climate, andto elevate our peoples together.
Theme
Hoʻoulu Lāhui: Regenerating Oceania
Ms. de Silva made a motion to adopt the vision statement, mission statement and theme. The
motion was seconded by Mr. Ka‘anā‘anā.
A roll call vote was taken with the following Commissioners approving the motion: Chair
English, Rep. Onishi, Ms. de Silva, Mr. McComber, Ms. Bento, Ms. Kelaʻi, Ms. Lum and Mr.
Ka‘anā‘anā. None opposed.

#11 Group Harvest from Breakout #1 (additional concerns/questions/comments)
See JamBoard PDF notes attached.
Hui A: Chair English:
1. Clear expectations - specific goals, and timelines. Starting from the same set of values.
Alignment of values, good working relationships, active participation. Clear and frequent
communication. Cost items laid out early. Clarity in the contract.
2. Clear Goals - develop a system to outline and capture expected goals. Figure out what the
timeline looks like and what the deliverables might be. Create a clear picture of total cost
and timeline. Do your due diligence and conduct reference and background checks.
Ensure the experience of contractors are applicable to the task.
Reactions or Clarifying Questions Hui A: None
Hui O: Ms. Bento:
1. Keep it professional not personal. When it gets personal the work relationship makes it
difficult to set expectations that can be met. We want to be respectful and resourcefuland be flexible. Redirect if it is needed to move towards a common goal. Timely
information and trust those who specialize in this work.
2. Clear relationships between the governing body to keep it professional. When things thatare difficult to talk through get put on the table it doesn’t become a personal attack. Stayin your own lanes, don’t micromanage.
3. Accountability for all. Part of it is also have to learn to listen to each other, don’t listen toreact. From there make decisions. Trust, clear goals and outcomes, clear timeline andrespect for one another.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 3 of 12

Reactions or Clarifying Questions Hui O: Mr. McComber appreciates when contractors push theenvelope to introduce new things to cause me to look at things in new ways. Ms. Kelaʻi shared if
you are frustrated by perspectives that may be different, breathe and let it in if you have asked
for another perspective.
Both Hui Discussion: Clear and Clarity come up in both Hui discussion. Give clearly andreceive clearly. Exact timelines. Unifying expectations.
#15- #17 Individual Reflection- Debrief
Mr. McComber: Identify volunteers, contributors - where can folks direct contributions?
Individual contributions can reduce costs.
Mr. Ka‘anā‘anā.: Commissioners have lots of kuleana outside and many struggle with balance.
Down to help and support where can, but that’s not going to deliver the festival we want to see.
Bring in more people to share the burden. Commission role is oversight utilizing wisdom andexperience. Problem below waterline and will sink the wa‘a: intervene. Problem above
waterline and will not sink the wa‘a: communicate and coordinate.
Ms. de Silva: Oversight commission with the option for legwork. Prefer to spend 2020 to set
structure, then once-monthly all-days vs. more frequent 2 hours. Accomplish punch list andmove forward. Meet more frequently as the festival approaches. Establish a liaison/point ofcontact role to ensure clear communication with the Pacific Community (SPC).
Chair English: State financial support may not be available. Consider commissioners taking
some tasks to control the budget. Farm out what can. Commitment must be strong. Hands on.
Watching where we’re going. Need to have flexibility with a dynamic region.
Ms. Bento: Successful structures have leadership with clear vision and people that can executethe finer details, understanding best ways to support leaders. Don’t mind doing the work hybrid working/oversight commission. Employer supportive. FestPAC experiences are part of
the fiber of life. Willing to do the work because this must be successful for Hawai‘i. Must
involve many community partnerships early. Humble housing with excellent hospitality is partof the texture of the festival.
Ms. Kelaʻi: Likes full-day meetings. Commission meetings are awesome. As a Hawaiian who
has not attended FestPAC, feeling of wanting to host in appreciation of other nations hosting ourpeople with aloha for so many years. Wary of potential shifting City priorities with shift inadministration. Hope next administration will also see the value of the festival for the City, for
our souls, and for all of Oceania. City plays a big role with transportation, public safety for a
successful festival.
Rep. Onishi: Legislature believes FestPAC is an important, government-sanctioned festival on
behalf of all Hawai‘i and the US. Cannot express enough appreciation for the commissioners
stepping up to ensure FestPAC will be successful. As House rep on the commission, replaceable
at any time. The commission should communicate with SPC directly to avoid confusion - haveclear avenues. Time available during legislative session will be limited, but otherwise willing toMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 4 of 12

work. Important to onboard new commissioners with clear expectations and roles.
Ms. Lum: Fill in as a commissioner on behalf of DBEDT, usually one of bosses in seat. Usuallyserving in an admin role. FestPAC is personally meaningful, and have personal commitment tomaking it a success. DBEDT another layer in mix with commission and contractor relationship,
as well as admin support for commission - important to have clear expectations and clarity on
role.
#16-17 (2) Organizational Models
See Jamboard notes PDF attached (pg 48-54)#21 Group Harvest from Breakout #2 (additional concerns/questions/comments)“Working Commission”
Pro: Good. Worked well in 2020 fire drill.
Con:“Advise & Oversee”
Pro: Nice to hand off.
Con: Cost. Concerned with time/energy spent defending expenditures. Hard to walk away andlet contractors do their job.
“Hybrid”
Pro: Best of both models. Found the dao. Investment of time & experience makes it difficult toback off completely.
Con: Everyone has to be involved and accountable.

#22 Other Model or Idea
● Love the hybrid, love that we’ll be responsible for stuff, have to show up to meetings
prepared. Hybrid Model relies on accountability with clear deliverables. Don’t bite off
more than you can chew.
● Ask for help early if needed.
● Identifying that fundraising has to be an early kuleana, maybe contracted out.
● Community members can join a commissioner in a working sub-committee.
● Preserve existing strong working relationships, borrow knowledge and experience.
(Maintain/clarify the current division of work.)○ Understanding mesh between assignments and critical path sequences.
Chair English called a recess at 11:57 a.m.
LUNCH BREAK: 12pm-1pm
Chair English reconvened the meeting at 1:02 p.m.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 5 of 12#25- Review: Theme, Vision, Mission:
Theme
Ho‘oulu Lāhui: Regenerating Oceania
VisionWe envision Oceania united by the 13th Festival of Pacific Arts & Culture, grounded in
traditional practices, and guided by our ancestral values as we continue to innovate
and rise to the challenges of an ever-changing world.
MissionThrough hosting the 13th Festival of Pacific Arts & Culture, we will strengthen thephysical and cultural resilience of our peoples and communities by cultivating
connections throughout Oceania to share culture and practices, to learn and grow, toadapt to a changing climate, and to elevate our peoples together.
#27 & #28: Review Drafts of Org Chart, Roles and Responsibilities#29-#32 Roles & Responsibilities – Rapid Fire
Commissioner Lead:● Recruits and on-boards passionate community volunteers and convenes meeting of Area
Committee (Monthly?) as appropriate● Facilitates Area Committee meetings utilizing agreed upon grounding etiquette● Develops detailed timeline for Area. Works to align timeline with other Areas and overall
Festival timeline● Refine budget and cost estimate for Area in collaboration with finance - identify approval
process and thresholds● Determines priority list for contractors (must haves and nice to haves, with fiscal diet inmind)● Works with DBEDT (?) to develop requests for proposals (RFPs) and contracts related totheir Area to ensure clarity of expectations and goals● Ensure Area Committee is operating with Commission vision and mission at forefront● Reports back on progress from Area to Commission at each Commission meeting● Communicates cross-area with other Commissioner Leads around overlapping work mindful of Sunshine. Establish permitted interaction groups (PIGs) when necessary.
Identify crossover points.
● Troubleshoot “above the waterline” issues in area
● 2 commissioners max in any one committee
Contractor:● Coordinate Area Committee meetings at the direction of the Commissioner Lead
● Manage timelines with guidance from the Commissioner Lead
● Provide monthly updates and regular communication to Area Committee● Seeks vendors and provides quotes and estimates for Area as directed by Area Committee● Proposes options for implementation for consideration by Area Committee● Executes directives of Area Committee and reports back on progress● Provide feedback on adequacy of Area Committee plans and sufficiency of community

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 6 of 12

resources and partners● Makes recommendations for solving unanticipated problems with implementation● Adheres to budget and follows Commission standard operating procedures (SOPs)
Administrative Staff - DBEDT:● Manage budgets and provide timely updates● Prepare updates for Legislators and Commissioner lead
● Consults with Attorney General as needed and appropriate● Develop RFPs and contracts based on Commission/Area Committee direction● Prepare agendas and take minutes for meetings● Verify quorum for Commission meetings● DBEDT will need to verify/build capacity to handle scope

Commission:● Assign Commissioners to serve as Area Leads and members of Area Committees● Maintain and monitor progress on overall event timeline● Engage in fundraising activities● Develop Master Budget and regularly monitor spending● Develop fiscal policies and commission SOPs
● Maintain grounding etiquette for productive and respectful participation● Establish lines of communication○ internal and external stakeholders○ countries/delegations○ SPC & Council for Pacific Arts and Culture (CPAC)● Focus conversations/meetings on advancing and connecting to vision, mission and theme● Focus on clarity of roles, responsibilities, adaptability and shared accountability● Take the lead on problem solving as needed and appropriate● Troubleshoot “below the waterline” issues in all areas● Ensure meaningful commissioner participation○ Consistent attendance○ Preparation: complete assignments between meetings, receive materials early forreview● Show up and have fun#33 SPC - CPAC - FestPAC Commission Communication
Liaison to SPC - CPAC
● One (or more) commission member designated to communicate commission decisions
and updates with SPC● Suggest keeping existing three liaisons to telegraph stability and preparedness for 2024
(Ms. de Silva, Mr. Ka‘anā‘anā, Mr. McComber)
POC for Delegations● Role evolves as the festival approaches, eventually breaking into event/content specific
POCs● On-site POCs will be in Head of Delegation Handbook

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 7 of 12● Described in Festival Manual● Mr. Ka‘anā‘anā: Consider Air Traffic Controller - type role?
Considerations● Important to have established, consistent flows of information● Need a consistent point of contact● The fewer layers between the commission and SPC, the better
Discussion:
Chair English: It should be a commissioner. The 2 or 3 we have now. Sounds familiar & we’ve
had previous discussions that will continue to evolve as we move forward. Hybrid model
replaces the Festival Director with the “commissioners”.
Ms. de Silva: If we change the people in those roles now, it would reflect our lack of readinessand preparation to host the festival. Asked Mr. McComber to take over my responsibilities on
the working group. Any two of us to work together towards. Maintain current model. Need tocreate handbooks for the delegates; Head of Delegation handbook.
Mr. Ka‘anā‘anā: Yes, and hold space for who communicates with the delegations. Delegations
are going to want very tactical information. Whose kuleana is the tactical responsibilities belong
to? Who is the Festival Director that is outlined in the handbook? (Next step item to discuss infuture meetings)#34 Timeline & Next Steps (Admin, RFP, Venue, Program Schedule)
2020:● Develop fiscal and governance policies, SOPs
● Develop iconic logo & look
● Share vision/missing/theme/logo with Oceania● Develop fundraising packet, identify targets and partners● Engage newly elected and appointed officials● Solidify plan and timeline● Affirm major venues, especially those affecting program offerings● Affirm program offerings● Start working on Visas● Start working on health and safety
2021:
●
2022:
●
2023:
●
2024:
#35 Draft Review:2020: Affirm plan. Decide on logo & releasing vision/mission/theme to other countries.
Chair English: Reauthorization of the FestPAC bill.
Ms. Lum: will send previous drafted timeline- attached to notes as FestPAC Timeline andChecklist

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 8 of 12#36 Structure Set for FestPAC 2020 - moved to JAM Board
See Jamboard notes PDF attached (pg 55)
Ms. Kelaʻi: dealing with the kuleana but on the chart its under Rep. Onishi and Chair English
Ms. Bento: prefers to move things around and pass things along to other commissioners as wemove through themJam Board requested by Ms. de Silva and Mr. Ka‘anā‘anā
Mr. Ka‘anā‘anā: Asked are we missing boxes? Lost and found boxes defaulted to Mr.
Ka‘anā‘anāThis list should help stimulate your thoughts. We didn’t have clear definitions of what boxes
meant Mr. Ka‘anā‘anāMs. Kelaʻi: State doing medical just for University of Hawaiʻi (UH) but coordinating all
medical. Everything else safety goes to Ms. Kelaʻi. 911 calls go to Ms. Kelaʻi.
Mr. McComber: Director of Administration: emails from SPC & Commission, Youth
Ambassadors
Ms. Bento: Artistic Director: Venues, panels, delegation performances, Kawa ceremony,
welcoming ceremony for wa’a, working with venues on other productions. KS- festival. Mana
Ola- fashion show. Mr. Ka‘anā‘anā & HTA to execute ceremonies. Applications for delegations.
Venue management for delegations. Overlap with Ms. Kelaʻi venue management.
Ms. Bento: Stays the same. Media center & symposium (presentations)Ms. Hind: accommodations, catering, VIP accommodations (room blocks), transportation
Ms. Kelaʻi: VIP transportation & accommodations (provided by the heads of state), Medical,
Fire, Lifeguards, Venue management, Venue Security, Accreditation (support services), building& grounds, government support services
Mr. Ka‘anā‘anā: How does this org chart support Procurement? Strength based efficiencies andoverlap. What is the Macro level view of this? We are going to hit reef with this model because
we need more than 2 commissioners to agree.
Rep. Onishi: Model to follow
Ms. Austin Seabury: Does this still make sense to go with this model? Can we move things
around? Can we name the titles once agreed upon?
#39 Creative Ideas & Contributions
Blood Flowing and Stretch Activity - Review Vision, Mission and ThemeAs we are looking at this? What kind of ideas haven’t you yet shared?
Example: Hybrid Technology for the festival
Mr. McComber: Once logo is set, we can then have a conversation on merchandise and ways to
use that will come up. Logo as dynamic? Moving Logo? Podcasts leading up to the festival.
FestPAC filter on social media. Work with a credit card company as a promotional discount.
Mr. Ka‘anā‘anā: Project Management Software anything to build community engagement.
Build interaction between delegates and community.
Chair English: Merchandising; bus cards, street banners, signage on buses, indigenous peoples
day as suggestion for future meeting
Ms. Bento: Physical program commemorative souvenir and via digital app. Smart devices toshare.

#40 Parking Lot/Idea Container
●
●
●
●
●
●
●

Further clarify roles and responsibilities of the Area Committees
Create standard contract language
DBEDT may need to seek additional administrative support
Fiscal SOPs
Decision-making SOPs
Communication SOPs
Clearly define the roles of each Area Committee

Slide 41: What’s Left?
Chair English: the more we can get in this year and build, the more likely we can put in for astrong case at the legislature. Have 1 more retreat meeting for productive work. Standard
operating procedures. New logo.
Mr. Ka‘anā‘anā: Hash out the roles & responsibilities further.
Suggestions for next meeting: October 13- all day retreat 9am-4pm#42 Group Evaluation
What worked?
Mr. McComber: Pacing works having Ms. Paishon-Duarte & Ms. Austin Seabury going backand forth. Behind the scenes is so helpful. Chair English: Breakout groups worked.
Mr. Ka‘anā‘anā: Facilitation keeps us focused and organized. The notion of facilitation is good.
Ms. de Silva: Facilitation until roles are well defined until we are ready to take over.

What can be improved?
Ms. de Silva: Prep in advance if asking for writing/feedback/and reflection
Mr. Ka‘anā‘anā: Longer lunch break to connect back to regular work and additional time forfacilitation and support team to eat/break. (perhaps extra half hour)Ms. de Silva: Things to think about request to be sent out in advance so we can really think about
it in advance of meeting (3-4 days prior).
What did we learn?
Mr. Ka‘anā‘anā: Got choke stuff that we haven’t unpacked.
Opened up can of worms on intricacies of the work
Mr. McComber: Under what conditions does our proposed model work well and not work well?
Ms. Bento: What we want to see is our best practices and what develops generative conversationthat can be translated into best practices
Chair English: We need to get these things done early so that we don’t experience what
happened before. Set up a good timeline.
Ms. de Silva: Getting more confident and excited about working together. Kindness to one
another is really important to me but it's great to see everyone working together. Mahalo to all.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Tuesday, September 22, 2020 at 9:00 a.m. via ZOOMPage 10 of 12

ATTACHMENTS:
1) 22Sept_Binder(pdf):a) Slide Deck, pg 1-47b) Jamboards, pg 48-54c) Org/Structure, pg 55d) Written Testimony, pg 56-57e) S360 report for the FestPAC Commission, pg 58-59
f) FestPAC Roster 09.22.20_attendance, pg 60-61
2) FestPAC Timeline-Checklist(xlsx)

PUBLIC TESTIMONY
Jackie Burke: Inject idea after the vision statement, promote intergenerational pass through.
Young people come and they are infused with it. Somewhere in your theme if you might
consider placing that in the theme.
Vilsoni Hereniko: Enjoyed listening to the process and deliberations so impressed really!
Amazing! I am learning so much and hope to talk to the UH commission in charge of racism.
Facilitators were the best ever. Thank you so much for allowing me to listen and learn from you.
See submitted testimony PDF attached (pg 56)

NEXT MEETINGThe next meeting is scheduled for Tuesday, October 13, 2020, 9:00am – 4:00pm
ADJOURNMENT
The meeting was adjourned at 3:53p.m.
Respectfully Submitted,

Senator J. Kalani English
Chair

10/19/2020
Date

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Ka Papa Kumumanaʻo – Kakahiaka
Agenda - Morning• Call to Order/Welcome Remarks/Wehena• Public Testimony• Review of Draft Mission and Vision Statements and Theme for
FestPAC 2024
• VOTE• Organizational Chart• Roles and Responsibilities• Recess for Lunch until 1:00 p.m.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Ka Papa Kumumanaʻo – ʻAuinalā
Agenda - Afternoon• Reconvene at 1:00 p.m.
• Review Draft Organizational Chart, Roles & Responsibilities• Support Needs and Next steps• Process Evaluation• Closing of Process• Public Comments
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Public Testimony

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Today’s Facilitators
A. Aukahi Austin Seabury, Ph.D
Dr. Aukahi Austin Seabury is a Licensed Clinical Psychologist and the Executive Director of I
Ola Lāhui. She received her Ph.D. in clinical psychology from the Clinical Studies Program atthe University of Hawai`i at Mānoa. She completed a pre-doctoral internship at Tripler Army
Medical Center (TAMC) with an emphasis in Community and Health Psychology and a
post-doctoral fellowship at the University of Hawai`i at Mānoa Department of Psychology inChild and Adolescent Evidence Based Practice. She is a member of Nā Limahana of
Lonopūhā Native Hawaiian Health Consortium and sits on the State of Hawai‘i Department ofLabor and Industrial Relations Health Workforce Advisory Board. She provides training tobehavioral health providers on the use of culturally-minded evidence based practices.

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Today’s Facilitators
Mahina Paishon-Duarte, MBA
Mahina Paishon-Duarte is co-founder and managing partner of Waiwai Collective, acontemporary Hawaiian space for community, culture and commerce. Mahina is a social
entrepreneur who has worked in a number of educational and cultural organizations. Most
notably, she is the founding executive director of Paepae o Heʻeia, served as policy program
manager with NOAA Papahānaumokuākea Marine National Monument, and held the positionof head of school at Hālau Kū Māna and Kanu o ka ʻĀina public charter schools. In addition,
she studies and hones her practice as a cultural practitioner with Nā Kālai Waʻa, Hālau O KeʻAʻaliʻi Ku Makani and at Heʻeia ﬁshpond. Mahina holds degrees from the University of Hawaiʻiat Mānoa, University of Hawaiʻi at Hilo, and Hawaiʻi Paciﬁc University. She also serves on theboards of Kahilu Theatre, the Oʻahu Economic Development Board, Friends of ʻIolani Palace,and the Trust for Public Land.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

What is Our Core Purpose Today?
Hopeful Outcomes
By 3:30pm today we envision completing thefollowing:● Complete a draft organizational chart for
FestPAC 2024●●

Complete a draft roles and responsibilities
document for the Commission andContractors
Articulate next steps in securing theadministrative and implementation support
needed by the Commission for the Festival.

Key Objectives●

Participants will practice holding andgenerating productive discussion●

Participants will discuss and agree upon
how the Commission will function to
produce a successful FestPAC 2024●

Participants will produce a draft
organizational chart and roles andresponsibilities
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Grounding Etiquette & Clarifying Questions●●

Maintain confidentiality: Do not share

Clarifying Questions

conversations, issues, or stories with others,
unless permission is sought out and granted●

Hear from others (share the oxygen):
Look to see who hasn’t spoken and pleasekeep your mic muted unless speaking●

Mālama yourself: Stretch and stand as youneed to so that you may be fully present●

Examples of Clarifying Questions:○ Is this what you said…?
○ What resources were used for the
project?
○ Did I hear you say…?
○ Did I understand you when you
said…?
○ What criteria did you use to…?
○ Tell me more..

Challenge and support each other:
Actively exchange feedback, ideas, patience.
Please keep your video cameras on so that
we may create shared space and connection

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Review of First Draft Mission, Vision statements
Draft Vision
We envision Oceania united by our arts and culture, guided by our ancestral values and aheritage of innovation, rising to the challenges of an ever-changing world.
Draft Mission
Through hosting the 13th Festival of Pacific Arts & Culture, we will strengthen the physical andcultural resilience of our peoples and communities by forging connections throughout Oceania
to share culture and practices, to learn and grow, to adapt to a changing climate, and toelevate our peoples together.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Vision 1st Draft
We envision Oceania united by ourarts and culture, guided by ourancestral values and a heritage ofinnovation, rising to the challenges ofan ever-changing world.
Draft Mission
Through hosting the 13th Festival ofPacific Arts & Culture, we will
strengthen the physical and culturalresilience of our peoples andcommunities by forging connections
throughout Oceania to share culture
and practices, to learn and grow, toadapt to a changing climate, and toelevate our peoples together.

VisionWe envision Oceania united by the 13th Festival of Pacific Arts &Culture, grounded in traditional practices, and guided by ourancestral values as we continue to innovate and rise to thechallenges of an ever-changing world.
MissionThrough hosting the 13th Festival of Pacific Arts & Culture, wewill strengthen the physical and cultural resilience of ourpeoples and communities by cultivating connections
throughout Oceania to share culture and practices, to learn andgrow, to adapt to a changing climate, and to elevate ourpeoples together.
Theme
Ho‘oulu Lāhui: Regenerating Oceania

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Setting Us Up for SuccessThink of a time when you had a great and productive relationship with acontractor or business partner.
1. What worked?
2. How could you apply that to this situation?

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Letʻs hui up and “jam”!!!
Hui (Group) A:
Senator English
Kalani Kaʻanāʻanā
Kumu Mehana Hind
Dennis Ling
Monte McComber
Members of the Public
Facilitator: Mahina Paishon-Duarte
Note-taker: Maka Casson-Fisher

Hui O:
Kumu Māpuana de Silva
Misty KelaʻiRep. Onishi
Kumu Snowbird Bento
Members of the Public
Facilitator: Aukahi Austin Seabury
Note-taker: Dede Howa

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Group Harvest Commission-Contractor Relationship
NOW PLAYING

Hui A: Clear expectations. Alignment of values, starting from a common
foundation. Active participation. Clear and frequent communication.
Cost items laid out early. Clarity in contract. Exact timeline. Reference
checks and validate qualifications and experience.
Hui O: Keep it professional, not personal. Be flexible and redirect ifneeded. Clear and timely communication of key information. Trustsources for the perspective they provide. Clear relationship between
governing body and lead on contractor side. Timely schedule. Stay inyour lane: don’t micromanage. Keep accountability on all sides. Listen toeach other.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

3 Minute Timer

Individual Reflection
What level of involvement should I expect of myself (orsomeone in my role) as a Commissioner for FestPAC 2024?
● Sustainable eﬀort● Reasonable sharing of ‘ike, experience● Enjoyable, enriching, positive experience
2. Given what I’ve experienced with how the Commissionfunctions and our recent history, what must be included inroles, responsibilities, and expectations for the event to be
successful?
1.

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Individual Reflection - Debrief
MM: Identify volunteers, contributors - where can folks direct contributions? Individual contributions can reduce cost.
KK: Commissioners have lots of kuleana outside and many struggle with balance. Commission alone will not deliver thefestival we want to see. Role should be oversight utilizing wisdom and experience. Problem below the waterline and willsink the waʻa: intervene. If problem above waterline and will not sink waʻa: communicate and coordinate.
MdS: Oversight commission with the option for legwork. Prefer to spend 2020 to set structure, then once-monthly all-days
vs. more frequent 2 hours. Accomplish and move forward. Meet more frequently as festival approaches. Establish aliaison/single POC role to ensure clear communication with SPC.
JKE: State financial support may not be as available. Consider commissioners taking some tasks to control budget. Farmout what can. Commitment must be strong. Hands on. Watching where we’re going. Need to have flexibility with adynamic region.

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Individual Reflection - Debrief
SB: Successful structures have leadership with clear vision and people who can execute details, understanding best way
to support leader. Don’t mind doing the work - hybrid working/oversight commission. Employer supportive. FestPAC
experiences are part of the fiber of life. Willing to do the work because this must be successful for Hawaiʻi. Must involve
many community partnerships early. Humble housing with excellent hospitality is part of the texture of the festival.
MK: Likes full-day meetings. Commission meetings are awesome. As a Hawaiian who has not attended FestPAC, feeling ofwanting to host in appreciation of other nations hosting our people with aloha for so many years. Wary of potential for
shifting City priorities with change in administration. Hope next administration will also see value of festival for the City,
for our souls, and for all of Oceania. City plays big role with transportation, public safety for a successful festival.
RO: Legislature believes FestPAC is an important, government-sanctioned festival on behalf of all Hawaiʻi and the US.
Cannot express enough appreciation for the commissioners stepping up to ensure FestPAC will be successful. As House
rep on the commission, replaceable at any time. Commission should communicate with SPC directly to avoid confusion have clear avenues. Time available during session will be limited, but otherwise willing to work. Important to onboard
new commissioners with clean expectations and roles.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Individual Reflection - Debrief
JL: Fill-in commissioner on behalf of DBEDT, usually one of bosses in seat. Usually serving in admin role. FestPAC is
personally meaningful, and have personal commitment to making it a success. DBEDT another layer in mix withcommission and contractor relationship, as well as admin support for commission - important to have clear expectations
and clarity on roles.

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Organizational Chart- 2 Models to Consider
Decision Making

Commission Input

Contractor Role

Model 1“Working
Commission”

Makes decisions
about all aspects ofplanning andimplementation

Emphasis on getting the event
executed. Involved in
implementation. Communication
with others on Commission
focuses on aligning

Executes plan, brings options waits
for direction.

Model 2“Advise &Oversee”

Sets criteria, makes
big decisions,approves overall
package, monitors
progress, compliance,
budgetEmphasis on ‘ike oversight,
support & communication.
Less contribution of ‘ike
implementation (more in earlystages). More fundraising to beless involved.

Takes Commission vision,priorities, and shared wisdom andproposes a plan. Makes decisions
about implementation once overallplan is approved. Provides updates
and gets additional input/approvals
according to stated schedule.
FestPAC Commission
Strategic Planning Meeting
September 8, 2020

Organizational Chart- 2 Models to Consider
Time and Effort

Creativity and Expertise

Monitoring &Communication

Model 1“Working
Commission”

Regular hours per week
outside of Commission
meetings that increase up to
the event.
More Effort = More Control

Commissioners would have more
opportunity to participate in thecreative and relationship building
aspects of the event. Would rely
on existing expertise andknowledge within theCommission.

Communication importantwith Contractors that
execute Commission
instructions. Less monitoring
required due to lessContractor autonomy.
SUNSHINE applies.

Model 2“Advise &Oversee”

Hours and effort largely
contained within Commission
meetings, some additionaltime up front to plan andestablish relationship andcommunication with
contractor.
Less Effort = More Monitoring

Less opportunity to participate
More of effort focuses on
directly in creative andmonitoring and responding
relationship building aspects
to Contractor’s questions(except as explicitly stated andand solicitations for input inplanned with Contractor). Woulda timely manner.
rely on expertise and knowledge
Communication withof selected contractor with
Contractor is primary
guidance from Commission
contribution to the events
FestPAC Commission
Strategic Planning
Meeting
success.
September 8, 2020

Let’s Hui Up- Organizational Chart Discussion● Pros and Cons of the models?
● Tweaks or other models to consider?

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Organizational Chart – Group Discussion“Working Commission”●●

Pro: Good. Worked well in 2020 fire drill.
Con:“Hybrid”●●(Pro/Con)“Advise & Oversee” (Pro/Con)●●

Pro: Nice to hand oﬀ.
Con: Cost. Concerned with time/energy spent
defending expenditure. Hard to walk away
and let contractor do their job.

(Pro/Con)

Pro: Best of both models. Found the dao.
Investment of time & experience makes it
diﬀicult to back oﬀ completely. Commission
to act as general contractor, engaging topic
area subs.
Con:

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Other Model or Idea
●

●
●
●
●

Love the hybrid, love that we’ll be responsible for stuﬀ, gotta show up to meetings prepared. Hybrid
model relies on accountability with clear expectations of deliverables. Don’t bite oﬀ more than you canchew.
Ask for help early if needed.
Fundraising has to be an early kuleana, maybe contracted out.
Community members can join a commissioner in a working subcommittee.
Preserve existing strong working relationships, borrow knowledge and experience. (Maintain/clarify
the current division of work)○

Understand mesh between assignments and critical path sequences●

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Roles and Responsibilities- Rapid Fire
●
●
●
●
●

Timeline
Decision-Making
Communication/ResponsivenessCompliance
Soliciting Input

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

FestPAC Commission
Strategic Planning Meeting
He hoʻi mai koe – we willreconvene at 1:00 p.m.

Ho‘oulu Lāhui: Regenerating Oceania
VisionWe envision Oceania united by the 13th Festival of Pacific Arts & Culture, grounded in
traditional practices, and guided by our ancestral values as we continue to innovate
and rise to the challenges of an ever-changing world.

MissionThrough hosting the 13th Festival of Pacific Arts & Culture, we will strengthen thephysical and cultural resilience of our peoples and communities
by cultivating connections throughout Oceania to share culture and practices, tolearn and grow, to adapt to a changing climate, and to elevate our peoples together.
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Ka Papa Kumumanaʻo – ʻAuinalā
Agenda - Afternoon• Reconvene at 1:00 p.m.
• Review Draft Organizational Chart, Roles & Responsibilities• Support Needs & Next Steps• Public Testimony

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Proposed Structure Set for FestPAC 2020

Draft Roles & Responsibilities
Commission

Budget &Administrative

Commissioner Lead
Communications
Area Committee(Commissioner Lead +Community Volunteers)
Contractor

FiscalCompliance
Monitoring

Administrative Staff
Support

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Roles and Responsibilities
Commissioner Lead
●
●
●
●
●
●
●
●
●
●
●

Recruits and on-boards passionate community volunteers and convenes meeting of Area Committee(Monthly?) as appropriate
Facilitates Area Committee meetings utilizing agreed upon grounding etiquette
Develops detailed timeline for Area. Works to align timeline with other Areas and overall Festival timeline
Refine budget and cost estimate for Area in collaboration with finance - identify approval process and thresholds
Determines priority list for contractors (must haves and nice to haves, with fiscal diet in mind)
Works with DBEDT (?) to develop RFPs and contracts related to their Area to ensure clarity of expectations andgoals
Ensure Area Committee is operating with Commission vision and mission at forefront
Reports back on progress from Area to Commission at each Commission meeting
Communicates cross-area with other Commissioner Leads around overlapping work - mindful of Sunshine.
Establish PIGs when necessary. Identify crossover points.
Troubleshoot “above the waterline” issues in area
2 commissioners max in any one committee
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Roles and Responsibilities
Contractor
●
●
●
●
●
●
●
●
●

Coordinate Area Committee meetings at the direction of the Commissioner Lead
Manage timelines with guidance from the Commissioner Lead
Provide monthly updates and regular communication to Area Committee
Seeks vendors and provides quotes and estimates for Area as directed by Area Committee
Proposes options for implementation for consideration by Area Committee
Executes directives of Area Committee and reports back on progress
Provide feedback on adequacy of Area Committee plans and suﬀiciency of community resources andpartners
Makes recommendations for solving unanticipated problems with implementation
Adheres to budget and follows Commission SOPs

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Roles and Responsibilities
Administrative Staﬀ - DBEDT
●
●
●
●
●
●

Manage budgets and provide timely updates
Prepare updates for Legislators and Commissioner lead
Consults with Attorney General as needed and appropriate
Develop RFPs and contracts based on Commission/Area Committee direction
Prepare agendas and take minutes for meetings
Verify quorum for Commission meetings●

DBEDT will need to verify/build capacity to handle scope

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Roles and Responsibilities
Commission
●
●
●
●
●
●
●

●
●
●
●
●

●

Assign Commissioners to serve as Area Leads and members of Area Committees
Maintain and monitor progress on overall event timeline
Engage in fundraising activities
Develop Master Budget and regularly monitor spending
Develop fiscal policies and commission SOPs
Maintain grounding etiquette for productive and respectful participation
Establish lines of communication○internal and external stakeholders○
countries/delegations○
SPC & CPAC
Focus conversations/meetings on advancing and connecting to vision, mission and theme
Focus on clarity of roles, responsibilities, adaptability and shared accountability
Take the lead on problem solving as needed and appropriate
Troubleshoot “below the waterline” issues in all areas
Ensure meaningful commissioner participation○
Consistent attendance at meetings○
Preparation: complete assignments between meetings, receive thoughtful agendas and materials early for review
Show up and have fun
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

SPC - CPAC - FestPAC Commission Communication
Liaison to SPC - CPAC
● One (or more) commission
member designated tocommunicate commission
decisions and updates with SPC● Suggest keeping existing threeliaisons to telegraph stability
and preparedness for 2024: MdS,KK, MM

POC for Delegations● Role evolves as the festival
approaches, eventually breaking
into event/content specific POCs
● On-site POCs will be in Head ofDelegation Handbook● Described in Festival Manual● KK: Consider Air Traﬀic
Controller-type role?

Considerations● Important to have established, consistent flows of information● Need a consistent point of contact● The fewer layers between the commission and SPC, the better
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Timeline (Broad Strokes)
2020
●

●
●

●

●

●
●

●
●

Develop fiscal andgovernance policies,
SOPs
Develop iconic logo
& lookShare vision/
mission/ theme/
logo with Oceania
Develop f’raising
packet, identify
targets and partners
Engage newly
elected andappointed oﬀicials
Solidify plan andtimelineAﬀirm major venues,
especially thoseaﬀecting program
oﬀerings
Aﬀirm program
oﬀerings
Start working on
visas

2021
●

...

2022
●

...

2023
●

...

2024!
●

FestPAC Commission
Strategic Planning Meeting
September 22, 2020...

Draft Review● Do they represent what we’ve discussed?
● What’s missing? Do you see any holes or possible
challenges?
● Can you picture this working well toward a successful
event?
● How will we know it’s working?
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Draft Review- Group Discussion●

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Needs & Supports●

What additional needs and supports are required to make this successful?
○

Commission Fiscal Policy○

Administrative■

Support of the Commission■

Festival■

SPC, CPAC○

Fundraising○

PR and Communications

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Timeline & Next Steps●●●●

Admin support
RFP
Venue
Program Schedule

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

CREATIVE Ideas & Contributions!!
●
●
●
●
●
●
●
●
●
●
●

Merch ideas after a logo design
Moving logo
Podcasts leading up to FestFestPAC filter for various social media
Commissioner tattoos
Work with a credit card company to develop a discountBus cards in HNL
Street banners
Signage on public trans
Building community engagement
Physical program booklet / digital program-app
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Parking Lot/Idea Container
●
●
●
●
●
●
●

Further clarify roles and responsibilities of the Area Committees
Create standard contract language
DBEDT may need to seek additional administrative support
Fiscal SOPʻs
Decision-making SOPʻs
Communication SOPʻs
Clearly define the roles of each Area Committee

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Recap of Our Work - What did we accomplish?
●

Participants practiced holding and generative discussion●

Participants discussed and agreed upon how the Commission, administrative staﬀ andcontractors will function to produce a successful FestPAC 2024

● Participants produced a draft organizational chart and roles and responsibilities;
timeline and next steps
Whatʻs left…??

FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Group Evaluation
What worked?
● Pacing● Facilitation - Aukahi/Mahina Back & Forth● Behind The Scenes● Breakouts
What can be improved?
● Prep in advance if asking forwriting/feedback/reflecting● Longer lunch to check-in on the regular work(:30 min longer)● Reaction items, need slides/info earlier.
Would appreciate last meeting’s
slides/materials 3-4 days prior to help
commissioners recall.

What did we learn?
● What conditions do the proposed models
work/not● Generative conversationsconversations thatcan be translated to best practices forPlanning & implementation of festival● We need to tackle these things upfront &early● Don’t want to repeat what happened lastgo-around. Set out good timeline.
● Meetings are good opportunity forcommissioners to learn from and about eachother
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

He mahalo
Mahalo nui no kēia hui ʻana o kākou a me kāu hana nui e paipai i nēia papahana, eola ai ka ʻike, ka ʻōlelo, nā loina a me ka meheu o nā ʻōiwi a puni ko Moananuiākea.

Please share one word that describes how you would
like participants to feel about FestPAC 2024.
JM: Chicken Skin
KK: changed
MDS: sad (that they’re leaving)
MK: respect
RO: our aloha
MH: ʻohana
FestPAC Commission
Strategic Planning Meeting
September 22, 2020

Public Testimony

FestPAC Commission
Strategic Planning Meeting
September 8, 2020

Structure from the FestPAC Host Country Festival ManualStructure Set for FestPAC 2020

We, the Indigenous peoples of the Paciﬁc, assert our cultural identity, rights anddignity, and support the recognition of Indigenous and all peoples of the region.
We do so, mindful of our Spiritual and environmental origins, throughour dynamic arts forms and rich cultural history and traditions.
We value the wisdom of our elders, the dynamism of our youth,
the creativity of all our Peoples, women and men.
We view culture as integral to the continued well being of our peoples
and to the social, economic and political development of our region.

HUI OHUI OHUI OHUI AHUI AHUI AHUI A

20 September, 2020
To: Commissioners of the 13th FestPac
From: Vilsoni Hereniko
Re: Testimony for meeting on 22 September, 2020
I wish to thank the Commissioners for inviting testimonies from the general public forconsideration. Here's one from me:
The arts and cultures of Oceania has been my main interest and I have written about
them, including the Festival of Pacific Arts, over my 40 years experience as an educator
at the University of the South Pacific (10 years) and the University of Hawaiʻi (30years).
My first festival was in 1972, when Fiji hosted the first. I was still a high school student
then, but the experience is etched in my memory. I attended four others, and was aparticipant in one of them, when my film "The Land Has Eyes" screened at the one heldin Palau and I was part of the Fiji delegation. As you can imagine, I am more thanpleased that Hawaiʻi will be hosting the 13th festival in 2024.
After listening to the deliberations at the last meeting, I wanted to bring this idea foryour consideration. It is inspired by the pandemic, which has thrown into stark relief theneed for the residents of Hawai'i to the past to inform the future, especially in the area offood security.
Imagine that at the 13th Festival, we make kalo, niu, and ulu a central focus, fromwhich other aspects of arts and cultures radiate. As well as the old, we encourage thecreation of new songs, new choregraphies and dances, new plays, new films, newartworks, etc. and we celebrate the importance of these three foods to sustain us now
and into the future.
For example, in the case of niu, we encourage carvings from the trunks of niu, theweaving of baskets, fans and hats from its coconut fronds, the making of sennit/cordage,
jewellry from the coconut shell, aloha shirt designs, slam poetry etc. inspired by niu, andmore. In the case of kalo, we showcase how to make poi and we tell of the origin of taro
as an older sibling and how connected Hawaiians were and are to the land, and we holdseminars on the different kinds of taro and their uses, we empower and honor the folks
who have maintained our connections to the land, we show films about taro, and so on.
We can do the same thing with ulu! We partner with local and non-profit organizations
that are promoting the use of these three foods and we get them excited too. We get thedifferent islands to showcase how they prepare these three foods for consumption andwe share and eat with each other. We learn from them, and they learn from us too. And
we think about how to get the message out to schools (some of this work is being done at
the moment) and we get the school children and their teachers excited and involved sothey would want to incorporate the festivalʻs activities into their teaching andcurriculum. The possibilities are endless.

1

I am merely planting a "seed" here, and from this seed, I am sure your esteemedcommisioners can grow the forest.
I thank all of you esteemed commissioners for your commitment to hosting the 13th
Festival of Pacific Arts and Cultures.

2

September 18, 2020
TO:
FR:
RE:

Dennis Ling, DBEDT
Kalani Kaʻanāʻanā, Commissioner
S360
FestPAC Hawaiʻi Website & Social MediaThis memo provides a brief overview of work performed from September 5-September 18, 2020. It
details the project deliverables and next steps.

OVERVIEW
S360 has continuously maintained and updated the FestPAC website and social media pages as Hawaiʻimoves ahead with planning for the 2024 festival. We continue to monitor media and website inquiries andpost on FestPAC’s social media platforms, as approved.

PROJECT DELIVERABLES
•
•

•
•

Website: Continue to monitor email inquiries and submissions from website email.
Social media posts across all platforms as approved by designated FestPAC Hawaiʻi
commissioner.
o Facebook continues to be the dominant platform.
o Facebook now has 2,570 followers.
o Recent posts
o 9/18/20: Meeting notification (FB, IG, Twitter)o 9/16/20: Virtual First for the Pacific reached 354
o 9/5/20: Tweet re: Vanuatu quakeo 9/4/20: Meeting notification post reached 1.2K
Respond or redirect inquiries via social media, as directed.
Monitored social media and media for festival-related posts.

ONGOING COMMUNICATION•

Continuing communication with designated FestPAC Hawaiʻi Commission supervisor.

WEBSITE & SOCIAL MEDIA ANALYTICS••

Festpachawaii.org has had more than 1K pageviews in the last month and website use is up 73%.
Instagram: FestPAC Hawaiʻi has 532 followers.

NEXT STEPS•

Ongoing management of website and social media pages.

• 851 FORT STREET MALL, SUITE 500 • HONOLULU, HAWAI‘I 96813 • (808) 524-1100

2|Page•••

In raising the profile of FestPAC, S360 is awaiting content from all commissioners except:
Kumu Māpuana de Silva, Kumu Snowbird Bento, Kalani Kaʻanāʻanā. This content will be sharedon social media with a link to the FestPAC Hawaiʻi website.
Continue scheduled posts on social media, as approved.
Continue to compile assets for FestPAC Hawaiʻi promotion on social media.

• 851 FORT STREET MALL, SUITE 500 • HONOLULU, HAWAI‘I 96813 • (808) 524-1100