2023
Green Procurement Guidelines
Edition 16

Stanley Group

-ContentsIntroduction ......................................................................................................................................................... 1
1. Scope of application ............................................................................................................................................ 2
2. Stanley’s Environmental Protection Activities ........................................................................................... 2

1) Environmental Statement....................................................................................................................... 22) Basic Environmental Philosophy ........................................................................................................... 23) Environmental Policies .......................................................................................................................... 2
3. Request for Suppliers ................................................................................................................................... 3～8

1)

Understanding and cooperation with Stanley’s environmental targets and requirements .................. 3

2)

Request to establish Environmental Management System (EMS) ............................................... 3～63)

Approach to understand and reduce greenhouse gas emissions (GHG) ....................................... 6～7

4)

Request to promote the activities for reduction of the amount of waste generated and the amount ofwater usage ......................................................................................................................................... 7

5)

Request to promote resources recycling ............................................................................................. 7

6)

Other requests ............................................................................................................................... 7～8

4. Request to conduct thoroughgoing management of substances contained in products ..................................... 9
5. Publication History .................................................................................................................................... 9～10

Introduction
Recently, global and environmental problems such as global warming, hazardous substances contained in
products, and destruction of the ecosystem have been expanding, and thus the roles of companies have become
more and more important.

Since Stanley Group (hereinafter referred to as “Stanley ”) positions these problems as the most important
subject of management, we will put individual and organizational powers together, enhance approaches to theenvironment, and drive forward to have the next generations take over the rich nature on the earth.
In addition, the reduction of environmental impacts related to the life cycle of products as a whole throughprocurement, production, sales, application, disposal, and recycling in terms of raw materials is required forenvironmental protection activities, and environmental approaches taken by individual companies are stillinsufficient.
For this reason, we, Stanley, will carry out a reduction of environmental impacts and risks together with
suppliers by promoting the eco-friendly procurement of materials as a link in the chain of procurement policies.
Suppliers understanding of Stanley’s idea about environmental protection activities and their cooperation incomplying with these guidelines are greatly appreciated.

Stanley Electric Co., Ltd.

Satoshi Oki,
Chief Environmental Officer, Director in charge

Tatsuaki Tomeoka,
Chief Purchasing Officer, Director in charge

11. Scope of application
These guidelines apply to all items, including products, parts, materials, fixtures, equipment, daily
necessities, transportation, and services procured by our company and the suppliers delivering these
items. (Refer to “Stanley Product Chemical Substances Management Standard” for more informationon the scope of application of chemical substances.)

2. Stanley’s Environmental Protection Activities
With the aim of proactively engaging in environmental protection activities, Stanley has established “Basic
Environmental Philosophy” and “Environmental Policies” as well as announced an “Environmental Statement.”
1) Environmental Statement
We are committed to making environmental conservation efforts to achieve the goal of “not producing,” “notusing” and “not disposing” of substances that have an impact on the environment in order to become moreenvironmentally friendly.
2) Basic Environmental Philosophy
Stanley group will strive to “create new values in harmony with the environment" through all our corporate
activities by reducing the environmental impact to a bare minimum, so that we can pass on the immeasurablyrich blessings of our earth and its ecosystem to the next generation in a healthy state.
3) Environmental Policies
We recognize the role and responsibilities that each of us assumes in regard to initiatives for environmental
protection and act in accordance with the Basic Environmental Philosophy throughout our business activities,
chiefly our automotive equipment, component, and electronic application product businesses.
(1) We set environmental targets throughout the lifecycle of our business operations, products and services,and promote environmental protection on a global scale, including the prevention of pollution, themitigation of climate change, and the use of sustainable resources.
(2) We observe the environmental regulations of each country and region as well as other environmental
agreements we conclude with other parties, applying voluntary standards of our own when necessary.
(3) We perform continual improvement of our Environmental Management System to enhance ourenvironmental performance.
(4) We communicate our Basic Environmental Philosophy and Environmental Policies to all the persons
working for Stanley Group, and we also gain the understanding and cooperation of our suppliers throughinformational efforts.
(5) We make our Basic Environmental Philosophy and Environmental Policies accessible to the generalpublic, and we report the progress of our environmental activities in order to increase communication
with the local community, when requested.
(6) We actively participate in the environmental conservation activities of the local communities incollaboration with governmental agencies or other local or affiliated organizations.

23. Request for Suppliers
1) Understanding and cooperation with Stanley’s environmental targets and requirements
Using its Basic Environmental Philosophy and Environmental Policies as a basis, Stanley prepares
documents that explain environmental targets and requirements and distributes them to its suppliers(specifically, management or those responsible). We appreciate suppliers’ understanding of these
documents fully and cooperating in achieving the targets.
2) Request to establish Environmental Management System (EMS)(1) Suppliers are requested to acquire Eco Partner Certificates to establish, maintain and improve theEnvironmental Management System (hereinafter referred to as “EMS”) by obtaining ISO14001 or
equivalent certificates or by receiving a Stanley EMS assessment. Procedures to acquire the Eco Partner
Certificate are as follows.
<Procedures to acquire an Eco Partner Certificate>
When a supplier begins a new transaction, chose A, B, or C of “Environmental Protection Activities
Category” based upon the “Procedure for Selecting an Environmental Protection Activities Category”
shown in Fig. 1 and submit an “Application for an Environmental Protection Activities Category” and“Questionnaire regarding Acquisition of Approval Certificate.” The supplier is requested to acquire an Eco
Partner Approval Certificate by following the procedure mentioned below. If the supplier is not approved
as an Eco Partner, transactions with Stanley shall be reconsidered.
[Refer to Fig. 2 for (Operation Flow of the Environmental Management System (Flow to Acquire Eco
Partner Certification).](1) “Category A”･ Suppliers that have already obtained ISO 14001, EMAS (Eco-Management Audit Scheme), or
certification for third-party certification standards (*1) (hereinafter, “third-party certification
standards”) certified or recommended by government agencies (environment-related ministries andagencies) of the applicable country are requested to submit a copy of the registration certificate andappendix for the third-party standard or other documents verifying the acquisition of certification.
Please submit these once again when the certification has been renewed.
*1: In Japan, third-party certification standards include ISO 14001, Eco-Action 21, Eco-Stage,
KES (including cooperating organizations), EMAS (Eco-Management Audit Scheme) andGreen Management (limited to transportation companies).
･ Suppliers that plan to acquire ISO 14001, EMAS (Eco-Management Audit Scheme), or
certification for third-party certification standards certified or recommended by government
agencies (environment-related ministries and agencies) of the applicable country within one year
are requested to submit a copy of the contract document with the certification body that has granted
the certification or a certification acquisition plan to which the company seal is affixed. Whencertification is acquired, submit a copy of the registration certificate and appendix or otherdocuments verifying the acquisition of certification.
(2) “Category B”･ Suppliers are requested to undergo an Environmental Management System (EMS) Assessment(hereinafter, “EMS Assessment”) conducted by Stanley.
･ After the decision to undergo EMS assessment we will send you an “EMS Assessment Sheet” or“Supplier’s Environmental Survey Sheet”.
･ Suppliers are asked to conduct the assessment themselves and submit the results.
･ If nonconformity is revealed by the results of the EMS Assessment, we will ask the supplier totake corrective action before submitting an “EMS Assessment Sheet” or “Supplier’s
Environmental Survey Sheet” detailing the results of the corrective actions taken.

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･ Based on the assessment results, the supplier will be registered as an Eco Partner.
(3) “Category C”･ If a supplier is a trading company, the company is requested to examine the status of acquisition of
ISO 14001, EMAS (Eco-Management Audit Scheme), or certification for third-party certification
standards certified or recommended by government agencies (environment-related ministries andagencies) of the applicable country by manufacturers from which the supplier purchases articles. The
supplier is also requested to collect “a copy of the registration certificate and appendix of thecertification body or other documents verifying the acquisition of the certification” or “Supplier’s
Environmental Survey Sheet” and submit it together with “a copy of the registration certificate andappendix of the certification body or other documents verifying the acquisition of the certification”
of the trading company itself or “Supplier’s Environmental Survey Sheet”.
<Fig. 1: Procedure for Selecting an Environmental Protection Activities Category>
Survey on approaches to environmental protection

Suppliers select an environmental protection activities category

Apply to Stanley for an environmental protection activities category

Determination of environmental protection activities category

Category A

Category B

Send an EMS Assessment Sheet

Submit ISO 14001, EMAS
(Eco-Management Audit
Scheme), or certification for
third-party certification
standards certified orrecommended by government
agencies (environment-related
ministries and agencies) of
the applicable country

Undergo Stanley EMS
Assessment or certification

Registered as an Eco Partner

4

Category C

Submit ISO 14001, EMAS (EcoManagement Audit Scheme), or
certification for third-party
certification standards certified orrecommended by government
agencies (environment-related
ministries and agencies) of theapplicable country for the
supplier (trading company) andfor manufacturers from which the
supplier purchases raw
materials/materials/products, or
submit a Supplier’s
Environmental Survey Sheet<Fig. 2: Environment Management System Development Flow (Flow of certification of an Eco Partner)>
Supplier

Stanley group

Category A and B
manufacturers

Acquiredcertification for
third-party
certification
standard?

Yes*1: Select “Yes” if submitting for the
first time.
Yes

Were changes made since firstsubmission of “the questionnaire
regarding the acquisition ofcertification”? (*1)

No

Yes

Is there a plan toacquire thecertification within
one year?

Preparation of the questionnaire
regarding the acquisition ofcertification

No

Acquired certification for
third-party certification
standard?

No

Submission of the
documents verifying theacquisition of thecertification

No

Submission of theacquisition plan andschedule (*2)
Preparation of the
Supplier’s
Environmental
Survey Sheet

Preparation of the
JAMP Checksheet

Qualified as an Eco Partner

Preparation of the thequestionnaire regarding theacquisition of certification

Receipt andconfirmation

Yes

Preparation of the
JAMP Checksheet

Receipt andconfirmation

Preparation of the
JAMP Checksheet*2: Acquisition plans shall span one year.
Already underwent the Stanley
EMS Assessment or
renewal assessment?

Yes
Preparation of the
JAMP Checksheet

Receipt andconfirmation

No

Wishes to undergo
Stanley EMS Assessment?

Yes
Preparation of the thequestionnaire regarding
the acquisition ofcertification

No

Receipt andconfirmation

Submission of the
JAMP Checksheet

Plan for Stanley
EMS Assessment

Management/
Responsible persons

Notice of Stanley
EMS Assessment

Receive Stanley
EMS Assessment

Stanley EMS
Assessment

Pass

Stanley EMS
Assessment
resultFailInstruction fortaking corrective
actions

Corrective actions

Results ofreassessment
after corrective
actions

Fail
Supplier review

RequestCategory C
Tradingcompany

Collection

Manufacturer from which the
supplier purchases articles

Submission of certification for thirdparty certification standard(When not certified, submission of
the Supplier’s Environmental
Survey Sheet)
Submission of the
JAMP Checksheet
Submission of own company andmanufacturer certifications for third-party
certification standards or the Supplier’s
Environmental Survey Sheet
Submission of collected
JAMP Checksheet

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Receipt andconfirmationPass(2) Regarding submission of “Supplier’s Environmental Survey Sheet” and “Questionnaire regarding
Application Form for Environmental Protection Activities Category and Acquisition of Approval
Certificate”
In addition to a document reporting efforts being made, the supplier is requested to submit “Copy of theregistration certificate and appendix of the third-party body or other documents verifying the acquisitionof the certification”, “Supplier’s Environmental Survey Sheet” and “Questionnaire regarding Application
Form for Environmental Protection Activities Category and Acquisition of Approval Certificate”. The
supplier is requested to answer these queries without fail (requests to target suppliers).

3) Approach to understand and reduce greenhouse gas emissions (GHG)
Suppliers are requested to determine the amount of GHG emissions first and then to engage in activities
to reduce GHG emissions. As Stanley will carry out these activities according to the following procedure
given in Fig. 3, your cooperation will be greatly appreciated.
<Fig. 3 Flow of Determination and Reduction of GHG Emissions>
Activities

Our partners

Check requested matters

Organize a regime to determine
GHG emission amount

Stanley
Convey a request toorganize a regime; Informof Stanley’s investigation
standards, etc.

Organize a regime
for GHG
investigation
At least once a year

Investigate the amount ofenergy used

Accept the request forinvestigation

Request to investigate
energy consumption

Investigate energy
consumption for production

Report the investigation results

Reduce the amount of GHG
emissions

Report energy consumption
amount, variation, etc.

Plan and implement the
reduction of GHG emissions

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Receive the report

Indicate reduction
targets

(1) Determination of GHG emissions and submission of achievement results
Suppliers are asked to organize a regime capable of adopting the Stanley-designated method ofdetermining GHG emissions amounts. When submitting achievement results, suppliers are also asked toprovide data on the CO2 emission amount per unit converted from the amount of energy used, the CO2
conversion factor, and the CO2 emissions amount (e.g., per sales amount, per production weight, perprocessed quantity). When reporting, please fill out and submit the template file provided by Stanley.

(2) Reduction of GHG emissions amount
Suppliers are each asked to undertake activities to reduce GHG emissions, such as more efficient use ofenergy. The reduction targets will be shared by suppliers and Stanley through briefing meetings andother opportunities. Suppliers are also asked to present plans and actual results on their GHG emissions
reduction efforts. GHG (greenhouse gases) are as follows.
(1) CO2 (carbon dioxide)(2) CH4 (methane)(3) N2O (nitrogen monoxide)(4) HFCs (hydrofluorocarbons)(5) PFCs (perfluorocarbons) (6) SF6 (sulfur hexafluoride)4) Request to promote the activities for reduction of the amount of waste generated and the amount ofwater usage
Our company is actively promoting the activities to recycle and reduce waste and water in production
processes and physical distribution. We ask the suppliers to set goals and make utmost efforts for achieving
those goals in your business activities in accordance with the activities promoted by the government bodies
or the organizations you belong to (such as industry associations).
Please note that we may request you to monitor the amount of waste generated and the amount of water
usage and report the results.

5) Request to promote resources recycling
When deciding specifications of our products, our design and development departments may consult with
suppliers. Suppliers are kindly requested to propose materials that may contribute to promotion ofrecycling-oriented production based upon Stanley’s philosophy by making best use of resources andadopting such activities. Materials that will contribute to recycling-oriented production are as follows:・Materials that will contribute to reduction of input materials
・Materials that will contribute to expanding use of recycled resources
・Materials that will contribute to reduction of packaging materials for product transportation

6) Other requests(1) Request for submission of data
Submission data in Table 1 is kindly requested to be submitted within a specified time limit. Further,notification of forms to be submitted, regarding (1), (3), (4), (6), and (7) will be sent at the time ofsubmission requests from Stanley.
(2) Dealing with provided information
We will never disclose the information to outside but share it inside the company.
However, if it is necessary to disclose provided information, this will be handled via consultations.

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<Table 1 List of data to be submitted>

Establishment of EMS
Understanding andreduction of GHG
emissions○・ Latest version complying with GHS
and the Act on the Evaluation ofChemical Substances and Regulationof Their Manufacture, etc. (PRTRAct)

・ Template file to be distributed by
Stanley when requested to submit(7) Receipt for
Quality/Environmental RelatedMaterials• Confirmation forms

○

Other

○

・Applicable to the suppliers who havenot acquired the EMS certification
designated by our company
・To be distributed by Stanley whenrequested to submit○(6) GHG Emissions Achievement
Data・Suppliers selected for Stanley EMS
Assessment are targeted.
・Assessors from each Stanley Group
company make the final judgment○(5) SDS sheet (Safety Data Sheet)○(4) Supplier’s Environmental Survey
sheet

・ Suppliers with EMS certificates aretargeted.

○○(3) EMS Assessment Sheet・ To be submitted when a newcertification is acquired or the
existing certification has expired・ To be distributed by Stanley whenrequested to submit○○(2) Copy of EMS certificate ofregistration by third party
certifying body○(1) Application Form forEnvironmental Protection
Activities Category and
Acquisition of Approval
Certificate

Remarks

When SDSs are revised

Periodic (once in three years)

Whenever submission requests
are issued

Approached items

When a new transaction starts

Time to submit

Data to be submitted• Requests will be made to confirm the
Basic Environmental Philosophy,
Environmental Policies, Green
Procurement Guidelines, and ProductChemical Substance Management
Standard available from Stanley’s
website

4. Request to conduct thoroughgoing management of substances contained in
products
Compliance with the Stanley Product Chemical Substance Management Standard (SPCS)
・We ask that suppliers please comply with the Stanley Product Chemical Substance Management Standard(SPCS) attached separately regarding the chemical substances contained in the raw materials, parts,

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products (including sub-materials), and packaging materials procured by Stanley, as well as the chemical
substances used during the manufacturing stage.

5. Publication History
EditionDate of publication

Revised contents

1

April 1, 2000

2

April 1, 2005

3

August 1, 20094

September 1, 20105September 1, 2011

6

April 1, 2012

・Addition of “Understanding and reduction of GHG emissions”

7

September 1, 2013

・Review of “Basic Environmental Philosophy” and “Environmental Policies”

8

April 1, 2015

9

April 1, 201610

June 1, 201711

September 3, 2018

Newly established・Addition of forms
・Content modification of environmental conservation activities

・Combined with former “Green Procurement Guidelines Appendices”
Annex 1, Form 1 and Form 2 are added.
・Definition of terminology is added.
・“Name of Rank Category and Definition of Category” is modified.
・Modification and addition regarding contents related to “Submission Forms
for Information on Chemical Substances Contained in Products”
・Addition of “3) Regarding information management at change point”
・Modification of “Certificate of the Non-containment of Prohibited
Substances”
・Addition of “Fig. 3. Chemical Substances Investigation Flow (at 4M
change)”・Addition of “Request to promote resources recycling”
・Addition of “Table 3 List of data to be submitted”
・Updating of “Management Criteria for Substances of Environmental
Concern”
・Deletion of SVHC list
・Addition of revision history, and other items
・ Revised the Management Criteria for Substances of Environmental Concern(Annexes 1 – 5)
・ Reviewed the definitions for the management classifications in Table 1
・ Entry added on handling information on chemical substances contained in
products
・ Entry added on calculating containment concentrations
・ Revised “Form 1. Certificate of the Non-containment of Prohibited
Substances”
・ Revisions to our Management Criteria for Substances of Environmental
Concern (Annexes 1, 2, 4, and 5-2)
・ Revised “Form 1. Certificate of the Non-Containment of Prohibited
Substances”
・Revision of “2) Request to establish the Environmental Management
System (EMS)”
・Revision of “Table 2: Submission Forms for Information on Chemical
Substances Contained in Products”
・Revision of “Table 3: List of data to be submitted”
・Addition of “5) Request to promote the activities for reduction of theamount of waste generated and the amount of water usage”
・Revision of Management Criteria for Substances of Environmental Concern(Annexes 1, 2, 4 and 5-1)
・ Revision of “Form 1: Certificate of the Non-Containment of Prohibited
Substances”

912

September 2, 201913

September 22, 2020

1415

September 28, 2021

December 1, 2022

December 25, 2023
16

・The requirements pertaining to the Managing Chemical Substances in
Products were removed from the Green Procurement Guidelines andenacted in the form of the Stanley Product Chemical SubstanceManagement Standard (SPCS).
・Revised “Table 1. Timing for submitting the list of data to be submitted”
・ Revision of “2.3) Environmental Policies”
・ Revision of “1) Understanding and cooperation with Stanley’senvironmental targets and requirements” under “3. Request for Suppliers”
・ Revision of “2) Request to establish the Environmental Management
System(EMS)” under “3. Request for Suppliers”
・ Revision of “Fig. 1 Procedure for Selecting an Environmental
Conservation Activities Category”
・ Revision of “Fig. 2 Environment Management System Development Flow
(Flow of qualification of an Eco Partner)”
・ Revision of “6) Other requests” under “3. Request for Suppliers”
・ Revision of “Table 1: List of data to be submitted”
・Changed the Environment Superintendent and Purchasing Superintendent Director
・Revised “3) Approach to understand and reduce greenhouse gas emissions (GHG)”
under “3. Request for Suppliers”
・Revised “4) Request to promote the activities for reduction of the amount of waste
generated and the amount of water usage” under “3. Request for Suppliers”
・Revised “6) Other requests” under “3. Request for Suppliers”
・Changed description for “4. Request to conduct thoroughgoing management of
substances contained in products”
・Revised “Table 1: List of data to be submitted”
・ Changed “Environment Superintendent Managing Director” and “Purchasing
Superintendent Director” in “1. Introduction” to “Executive Officer and Executive
General Manager”.
・Revised “2. Stanley’s Environmental Protection Activities”
・ Revised “2) Request to establish Environmental Management System (EMS)” under“3. Request for Suppliers”
・ Revised “Fig. 1: Procedure for Selecting an Environmental Conservation Activities
Category”
・ Revised “Fig. 2: Environment Management System Development Flow”
・ Revised “3) Approach to understand and reduce greenhouse gas emissions (GHG)”
under “3. Request for Suppliers”
・ Revised “Table 1: List of data to be submitted”
・Changed the names of the Chief Environmental Officer and Chief Purchasing Officer
in “Introduction”
・Added “2. Scope of application”
・Changed the contents of Category B in “<Procedures to Acquire an Eco Partner
Certificate”

Date implemented: December 25, 2023
If you have any question, please feel free to contact us.
Stanley Electric Co., Ltd.
Carbon Neutral Project Section, Corporate Administration Department

E-mail:green_jimukyoku@stanley.co.jp

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