SIGGRAPH Asia 2015 Workshop Expense Report
Name:
Address 1:
Address 2:
Country:

Phone:

Email:
Course Title & ID:
Original
TOTAL AmountCurrency

Expenses

Payment
TOTAL AmountCurrency

Date
Air, RailTaxi, Limo, Bus
HotelMeals
Car Mileage
Parking
Tips
Miscellaneous
TOTAL:TOTAL PAYMENT:* Please pay attention to Page 2 of this document regarding accompanying documents
Include explanations for the following:
Mileage: from, to, and distance traveled at US $0.50 per kilometerBank Account Information
Account No:

Account Holder Name:

Int. Bank Code:

Swift Code/BIC:

Bank Name:

Account Currency:

Bank Address:

Bank Clearing Code:(Bank clearing code is needed for TT s to UK, USA, Australia & Germany)

All Miscellaneous Expenses

Send to: SIGGRAPH Asia Conference Administration
c/o Koelnmesse Pte Ltd
Carrie de Souza
152 Beach Road
#25-05 Gateway East
Singapore 189721

SIGNED:

APPROVED:

DATE:

DATE:

Documents to be submitted for reimbursement:
A: Original signed Expense Report
B: Receipts for payments
1.

Copy of air/rail ticket invoice :- If no official invoice available (online booking), attach any document that states the paid fare(i.e. the printed e-ticket)

2.

Hotel invoice:- If no official invoice available (online booking), attach any document that states the paid amount(including room rate per night)

3.

Transportation (Taxi, Train, Ferry etc.)- Attach original receipt.

4.

Car Mileage:- State from, to, and distance traveled at US$0.55 per kilometer5.

All others:- Attach original receipt or an image of expense

C. Bank Account Information to be stated clearly
All documents need to be provided to the SIGGRAPH Asia Conference Administration in order to get reimbursedfor the expenses listed in the report.

Workshops Reimbursement Policy
Full Day Workshop
Workshop organizers: You can apply for travel reimbursement of up to USD $1,000.00 per accepted
Full Day Workshop. Only organizers whose permanent residence is outside of Kobe, Japan can apply
for travel reimbursement.
Half Day Workshop
Workshop organizers: You can apply for travel reimbursement of up to USD $500.00 per accepted
Half Day Workshop. Only organizers whose permanent residence is outside of Shenzhen can apply
for travel reimbursement.
Travel Approval:
Covered expenses include air and rail fares or automobile travel and hotel.
Reimbursement can only be reimbursed by one person from the workshop. But at the workshop
organizer's discretion they may be split between multiple presenters. So if a workshop has a large
number of presenters, the workshop organizer may split these benefits amongst presenters if
necessary.
Automobile Travel:
If an authorized traveler chooses to travel to the conference by personal automobile, SIGGRAPH Asia
2015 will reimburse at the common mileage rate of the country that the traveler uses the car in.
However, SIGGRAPH Asia 2015 will only reimburse up to the cost of a round-trip air ticket from thestarting destination provided. Automobile travelers may also receive reimbursement for parking.
Accommodation:
SIGGRAPH Asia 2015 will reimburse hotel room charges provided the hotel bill is in the name of theauthorized traveler. It is strongly recommended to book the accommodation in a hotel which isincluded in the official SIGGRAPH Asia 2015 hotel list.
Not Reimbursed:
Meals, bar tabs, phone charges, internet charges, rental cars, fees, personal expenses, and expensesof guests are not reimbursable by SIGGRAPH Asia 2015.
Reimbursement:
To obtain reimbursement for travel expenses related to your presentation at SIGGRAPH Asia 2015,you must:Have prior travel authorization; provide the Name and Email of the authorized traveler:
Send an email to workshops_asia@siggraph.org
Have receipts for all expenses
Submit a Workshops Presenter Expense Report within 90 days of completing travel

You are responsible for making your own travel and hotel arrangements.
* You can only be reimbursed after SIGGRAPH Asia 2015.