www.tokyoamericanclub.org

TOKYO AMERICAN CLUB
一般社団法人

東京アメリカンクラブ

HOUSE RULES

As of June 27, 20242-1-2 Azabudai Minato-ku Tokyo 106-8649 Phone: (03) 4588-0674 Fax: (03) 4588-0888

PREFACE
Rules for the Azabudai facility are set forth in Chapter I through Chapter X
Rules for the Nihonbashi facility are set forth in Chapter XI

I. RULES - GENERAL....................................................................................................................... 5
A. CLUB CARD ............................................................................................................................. 5
B. RULES ADHERENCE............................................................................................................... 5
C. RESPONSIBILITY – CONDUCT ............................................................................................... 5
D. RESPONSIBILITY – FINANCIAL .............................................................................................. 5
E. AUTHORITY ............................................................................................................................. 5
F. COMPLAINTS........................................................................................................................... 5
G. TIPPING ................................................................................................................................... 5
H. CASH ....................................................................................................................................... 5
I. PETS, SKATEBOARDS, ROLLER SKATES, ROLLER SHOES AND ROLLERBLADES ............ 5
J. BABY STROLLERS AND BUGGIES.......................................................................................... 6
K. FOOD OR BEVERAGES .......................................................................................................... 6
L. INFANT CARE .......................................................................................................................... 6
M. SMOKING ................................................................................................................................ 6
N. AGE LIMIT ................................................................................................................................ 6
O. DRINKING AGE ....................................................................................................................... 6
P. USE OF RECORDING DEVICES .............................................................................................. 6
Q. CELLULAR PHONES, AND OTHER COMMUNICATION DEVICES ......................................... 6
R. CHILD BEHAVIOR RULE ......................................................................................................... 6
S. FAMILY DINING WAIT PROCEDURES AND CHILD CARE ...................................................... 7
T. ADULT LOCKER ROOMS ........................................................................................................ 7
U. LOSS, DAMAGE OR THEFT OF PRIVATE PROPERTY........................................................... 7
II. DRESS AND APPEARANCE ........................................................................................................ 8
A. STANDARD DRESS ................................................................................................................. 8
B. CASUAL DRESS ...................................................................................................................... 8
C. RESTRICTIONS ON AGE LIMITS AND COMMUNICATION DEVICES: .................................. 9III. GUEST RULES ......................................................................................................................... 10
A. REGISTER ............................................................................................................................. 10
B. ACCOMPANY......................................................................................................................... 10
C. FREQUENCY ......................................................................................................................... 10
D. IDENTIFICATION ................................................................................................................... 10
E. RECIPROCAL ........................................................................................................................ 10
F. CARD ROOM (LOGAN ROOM) .............................................................................................. 10
G. INFRACTIONS ....................................................................................................................... 11
IV. FACILITY AND EVENT RULES ................................................................................................. 11
A. EVENTS, PARTIES, WEDDINGS, OFF PREMISE CATERING AND OTHER BANQUETING . 11
B. CLUB FACILITIES .................................................................................................................. 11
C. EVENT SPACE....................................................................................................................... 12
D. BOOKING, RESERVATIONS AND CANCELATIONS ............................................................. 12
E. CLUB, COMMITTEE & CONNECTIONS EVENT BOOKING CONDITIONS ............................ 12
F. CLUB, COMMITTEE & CONNECTIONS EVENT RENTAL CONDITIONS ............................... 12G. OTHER RULES ...................................................................................................................... 14
H. COMPENSATION FOR DAMAGES ........................................................................................ 14
V. LIBRARY RULES........................................................................................................................ 14
A. RULES - GENERAL ................................................................................................................ 142

B. CIRCULATION ....................................................................................................................... 14
C. RENEWAL POLICIES............................................................................................................. 14
D. RESERVE POLICY ................................................................................................................ 15
E. OVERDUE POLICIES AND FINES ......................................................................................... 15
F. LOST ITEMS........................................................................................................................... 15
G. DAMAGE................................................................................................................................ 15
VI. POOL POLICIES AND RULES .................................................................................................. 15
A. GENERAL POLICIES ............................................................................................................. 15
B. GUEST POLICY ..................................................................................................................... 16
C. POOL RULES ......................................................................................................................... 16
D. BABY POOL RULES .............................................................................................................. 17VII. GUEST STUDIO RULES .......................................................................................................... 17
A. AUTHORIZED GUESTS ......................................................................................................... 17
B. RESERVATIONS.................................................................................................................... 18
C. CANCELLATIONS .................................................................................................................. 18
D. LIABILITY AND LOSS............................................................................................................. 18
E. SETTLEMENT OF ACCOUNT ................................................................................................ 18
F. RESTRICTIONS AND CLUB ACCESS ................................................................................... 18
VIII. DOMESTIC HELPER RULES.................................................................................................. 18
A. CRITERIA ............................................................................................................................... 18
B. ACCESS ................................................................................................................................. 19
C. ACCOMPANYING AND SUPERVISION ................................................................................. 19
D. FOOD AND BEVERAGES ...................................................................................................... 19
E. FEES ...................................................................................................................................... 19
IX. DISABLED MEMBERS’ PERSONAL ASSISTANTS RULES ...................................................... 19
A. CRITERIA ............................................................................................................................... 19
B. ACCESS AND USAGE ........................................................................................................... 20
C. FEES ...................................................................................................................................... 20
X. PARKING ................................................................................................................................... 20
A. MEMBERS & GUESTS PARKING .......................................................................................... 20
B. MONTHLY PARKING STICKERS ........................................................................................... 20
C. PAY-PER-VISIT PARKING PERMITS .................................................................................... 21
D. PARKING ATTENDANTS ....................................................................................................... 21
E. KEYS AND LOCKING ............................................................................................................. 21
F. VEHICLE CONTROL .............................................................................................................. 21
G. STOPPING AND WAITING .................................................................................................... 21
H. CHAUFFEUR-DRIVEN VEHICLES......................................................................................... 21
I. OFF-SITE CLUB SPONSORED EVENTS/FUNCTIONS........................................................... 22
J. VIOLATIONS ........................................................................................................................... 22
K. LOSS OF PROPERTY ............................................................................................................ 22
L. OVERNIGHT PARKING .......................................................................................................... 22
M. OVERSIZED VEHICLES ........................................................................................................ 22
N. BICYCLE PARKING ............................................................................................................... 22
XI. NIHONBASHI ............................................................................................................................ 22
A. GENERAL .............................................................................................................................. 23
B. DRESS AND APPEARANCE .................................................................................................. 24
C. RESTRICTIONS ON COMMUNICATION DEVICES .............................................................. 24
D. GUESTS................................................................................................................................. 25
E. 1673 VENUE .......................................................................................................................... 25

3

F. PARKING................................................................................................................................ 25
G. SKY TERRACE ...................................................................................................................... 26
H. AZABUDAI CLUB, EVENTS ................................................................................................... 26
I. AZABUDAI CLUB, THE CELLAR ............................................................................................. 26
J. AZABUDAI CLUB, FUNCTION VENUES AND CATERING ..................................................... 26
K. AZABUDAI CLUB, GUEST STUDIOS ..................................................................................... 26
L. AZABUDAI CLUB, LIBRARY ................................................................................................... 27
M. AZABUDAI CLUB, ONLINE BULLETIN BOARD ..................................................................... 27
N. RECIPROCAL CLUBS............................................................................................................ 27
O. DISABLED MEMBERS’ PERSONAL ASSISTANTS ............................................................... 27
APPENDICES TO THE HOUSE RULES......................................................................................... 27
CONNECTIONS HALLWAY SHOWCASE GUIDELINES ............................................................ 27

4

I. RULES - GENERALThe Club endeavors to provide the best usage of its facilities for all its Members, the executive and family aswell as their guests. In order to do this it follows that certain areas be designated for certain activities. Therefore,
rules must be established and adhered to in order to most effectively utilize those areas.
The House Rules set forth in this document have been established by the House Committee and approved by
the Board of Governors. This is a minimum list. It is not the intent of the House Committee or management tocreate an atmosphere of ‘don’t’.
It is expected that the Members will respect their Club and maintain it as the type of Club they wish it to be.
Certain basic rules have been instituted for overall Club usage and are the result of many years of experience.
We ask for your cooperation.
In order to fully understand these rules, it is necessary to realize who is actually a Member: A Member is that
person who has applied for and been elected by the Board of Governors. Spouses and other Members of thefamily are considered to be ‘Family Members’.
A. CLUB CARDYour identification as a Member that must be presented when you use Club services or facilities. Cards may be
issued to any family Member 8 years old and above. Cards are not transferable.
B. RULES ADHERENCE
Members, their families and guests shall abide by all Club rules at all times. They are expected to conform togenerally accepted standards of good behavior; to act with appropriate courtesy to other Members, Club guests
and employees. Infractions of Club rules may result in Management asking the offender to leave the relevant
area of the Club. Infractions may also be brought to the attention of the House Committee for disciplinary action
by the Committee or for referral to the Board of Governors.
C. RESPONSIBILITY – CONDUCTThe Member shall be responsible for the conduct of his/her family Members and guests at all times. The Member
shall be responsible for the conduct of his/her Domestic Helper registered for supervising his/her children indesignated areas.
D. RESPONSIBILITY – FINANCIAL
The Member shall be held financially responsible for the debts of his/her family and guests and for all damage
to or destruction of Club property caused by said Member, his/her family and guests at all times.
E. AUTHORITY
Members have no authority over other Members, their guests or Club employees and must limit their action toreporting incidents to the General Manager or his designate. Only the General Manager is authorized toreprimand or discipline employees.
F. COMPLAINTS
All complaints and notices of violation of Club rules by Club Members, family Members, guests or employees
shall be promptly reported to the General Manager or his designate.
G. TIPPING
Tipping is prohibited. If it is your desire to show your appreciation for service received, a donation to the
Employees’ Fund would be appropriate.
H. CASHCash is not accepted in the Club except for certain sundry purchases at the Member Services Desk and whenotherwise specially permitted.
I. PETS, SKATEBOARDS, ROLLER SKATES, ROLLER SHOES AND ROLLERBLADES
Pets, skateboards, roller skates, roller shoes and rollerblades are not permitted on Club premises.

5

J. BABY STROLLERS AND BUGGIES
Accompanied Baby strollers and buggies, with a maximum width of 65cm, are permitted on floors B1, 1, and 2of the Family Wing, and on the 5th floor in the Splash area and transporting to and from that area. This includes
dining areas, but does not include the Library.
K. FOOD OR BEVERAGES
1. Club by-laws prohibit outside food and beverage from being brought into the Club, unless there is a valid
medical reason. In compliance with health regulations, buffet and banquet left-over food and beverage are notallowed to be taken away. Home-made cake for a child’s Birthday party at the Club will be exempt from thisrule.
2. Food cannot be ordered or delivered between Family and Adult restaurants.
L. INFANT CARE
1. Infant care, including breast-feeding and diaper changing, must be confined to the Family Side of the Cluband the B2 Banquet area.
2. Breastfeeding is permitted wherever infants are allowed in the Club. Mothers are requested to use discretion
when breastfeeding.
3. Diaper Changing is restricted to areas equipped with changing stations in the following locations: 5F Changing
Area, 2F Family Changing Area, 1F Family Side Mother’s Room, 1F Family Side Restrooms, and B2 Banquet
Restrooms.
M. SMOKING
Cigarette and electronic cigarette (E-cigarette) smoking is allowed in the designated portion of the Traders’ Bar,in the B2 Banquet smoking cabin and on the 51 East Bar Terrace only. Cigar smoking is allowed on the 51 East
Bar Terrace. No pipe smoking is allowed in the Club. There is no smoking permitted elsewhere on Club property,
including outdoors.
N. AGE LIMITAge limit is set in each area to provide a comfortable environment to all members. Adults are those persons
who have attained the age of 20. Age limit in each area is outlined in the chart in Chapter II.
O. DRINKING AGE
Drinking age for alcoholic beverages is 20 years old in all Club areas.
P. USE OF RECORDING DEVICES
The use of audio, video, photographic, or functionally similar devices to record Members, their families or guests,
to include private conversations, meetings, events or occurrences on Club premises, is strictly prohibited, unless(i) prior notice has been given to a staff member by the members, (ii) all parties have given their express consent
to being recorded, and (iii) in the case of Club sponsored events, Club management has given either specificor general permission to record the event. In no event, shall any recording be used for other than purely private
purposes. The unauthorized commercial use of recordings, transferring of recordings to third parties or posting
on a commercial website, blogs or social media, permitted or otherwise, is strictly prohibited unless all parties
have given their express consent.
Q. CELLULAR PHONES, AND OTHER COMMUNICATION DEVICES
Cellular phones, smartphones, tablets, laptops and other electronic communication devices shall not be
operated in the Club for voice communication with the exception of the Traders’ Bar, Winter Garden, the bowlingcenter, the family and adult lobbies, elevator lobbies, family-designated dining areas and outdoor terraces.
Additionally, use of a device’s speaker for hand-free communication is prohibited. Members are reminded thatwhen communicating through electronic devices that they remain considerate of those around them. The usage
in each area is outlined in the chart in Chapter II C.
R. CHILD BEHAVIOR RULE
1. Children under 8 years of age must be accompanied by an adult at ALL times, this includes entering andleaving the Club and in ALL situations within the facility.

62. Children are to act in a courteous and well-behaved manner and walk quietly when entering and leaving thebuilding and using the Club facilities.
3. Children in the Family Lobby and restaurants are to be seated.
4. Members are responsible for the behavior of their family and guests, children included, and ensuring that all
Club rules are adhered to.
5. Restaurants
a. Children under 8 years of age must be accompanied by an adult at all times, this includes going to orfrom a table or getting food or beverages.
b. Children will use a “restaurant voice,” loud voices will not be tolerated.
c. Shoes must be worn at all times, except when seated at the table.
d. Climbing on the buffet or other objects in the restaurants is strictly prohibited.
e. Members and guests must respect their fellow diners.
6. Chill Zone
a. The Chill Zone welcomes children 6 and under who are supervised by an adult.
b. Children 2 and under must be accompanied by and adult in the Chill Zone.
c. Shoes must be worn at all times in the Chill Zone.
d. The Chill Zone is divided with children 3 years old and over required to use one side and younger kidson the other side, they shall not mix.
e. Throwing of any items or other misbehavior will not be tolerated.
f. Members and guests must respect fellow users of the Chill Zone
S. FAMILY DINING WAIT PROCEDURES AND CHILD CARE
The following rules apply at Family Dining restaurants at peak times and when there is a wait-list:
1. Maximum of 90 minute table seating time.
2. Members without guests will be seated before Members with guests rotating ever 2 non-guest parties toevery 1 with guest parties.
3. Provide subsidized child care while dining at Family Dining, subject to restrictions and availability.
T. ADULT LOCKER ROOMSChildren under the age of 12 are not permitted in the Adult Locker Rooms and should use the Family Changing
Rooms on the second floor.
U. LOSS, DAMAGE OR THEFT OF PRIVATE PROPERTYThe Club shall not be liable for the loss, damage or theft of private property on Club premises unless (1) the
property has been (a) duly entrusted to a Club employee, (b) the nature of the item or items and the approximate
value has been accurately declared, and (c) a receipt has been issued, or (2) the loss, damage or theft is directly
attributable to the negligent or willful action of a Club employee. The Club reserves the right to refuse, in its sole
discretion, any property deemed dangerous, or of exceptional value. For information on the applicability of thispolicy to vehicles and their contents in parking, please refer to V. P. under Parking Regulations.

7II. DRESS AND APPEARANCETokyo American Club prides itself on ensuring a welcoming atmosphere for Members and their guests. In
preserving the ambience and traditions of the Club, the following serves as the minimum dress code
requirements. When in doubt, visitors should err on the side of more conservative attire. Clothing andaccessories must not display inappropriate images or messages (in any language) and must be neat and clean.
The Club staff has the authority to refuse service or ask Members and guests who are inappropriately dressed
to leave the premises. In the event of any dispute in respect to the form of dress, the General Manager or his
designee’s ruling will be final.
A. STANDARD DRESS
Location• 220o• American Bar & Grill• Club function facilities*•••

51 EastWinter Garden
Transit spaces on Formal side of Club

Restrictions
Men• Collared shirts• Collarless shirts are permitted only when worn beneath a blazer or sport coat
• Slacks, khakis or jeans• Closed-toe dress shoes, loafers or sneakers
Women• Dresses, blouses, sweaters or tops
• Skirts, slacks or jeans• Open or closed-toe dress shoes, loafers, dress sandals or sneakers
Hats (except women’s dress hats) and athletic/exercise wear are not appropriate at any time.
Jeans or any other type of pants bearing stains, patches or tears, whether or not they are part of thedesign, are not appropriate dress at any time.
Dress shorts are acceptable for men and women from May 1 to October 31.
Weekends, National Holidays and January 2 & 3: T-shirts, dress shorts and dress sandals (except flipflops, shower shoes, soft plastic or foam clogs, such as Crocs, or similar footwear) are acceptable.
*The dress code does not apply to private events held at Club function facilities or Club events where analternative dress code is specified, or to Members and their guests in transit between the Family side andthe Formal side.
B. CASUAL DRESS
Location• 2F Formal side, including the BusinessCenter, Library and Logan Room
• Rainbow Café and Café Med• Foreign Traders’ Bar•••

Frederick Harris Gallery
Recreation facilities
Transit spaces on Family side of Club

Restrictions• Club or sweaty exercise wear may not be worn in the dining facilities, Foreign Traders’ Bar, Library or
1F lobby and B1 Family area, except when in transit to or from the Family side 1F and B1 entrances.
• Hats are not permitted inside Café Med and Rainbow Café.
• Footwear is required at all times, except in the Sky Pool area or as otherwise instructed.
• Members in transit to or from the Sky Pool are expected to cover up.

8

C. RESTRICTIONS ON AGE LIMITS AND COMMUNICATION DEVICES:The age limits, mobile phone and other electronic communication device usage in each area, subject tocompliance with Chapter I. Section P (Use of Recording Devices) of the House Rules are outlined in the chart
below:
Location

Age Limit

Adult Wing

18.

Common Areas

Winter Garden
Traders’ Bar
American Bar & Grill

51 East, 51 East Bar

Guest Studios

Location

Mobile Phones& Other Devices

Exception

Bars
Children under 18 years old must be accompanied
by an adult at all times in Formal Lobby for Guest
Studios check-in and check-out.
18.
Allowed.
Children under 18 in transit between the Family sideand the Formal side to access the B2 Ballroom mustbe accompanied by an adult Member at all times.
Children under 18 in transit between the Family side18.
and the Formal side to access the B2 Ballroom must Allowed.
be accompanied by an adult Member at all times.
20.
Allowed.
Children aged 6 to 17 years old accompanied by an
adult Member on weekends and national holidays.
18.
Not Allowed.
Children aged 13 to 17 years old accompanied byan adult Member after 5pm on weekdays.
Children aged 6 to 17 years old accompanied by an
18, 20 for Bar. adult Member in 51 East on weekends and national Not Allowed.
holidays.
Children under 18 years old must be accompanied
None.
by an adult at all times, access will only be via the Allowed.
Family Wing or Adult Wing B1 elevator.

Age Limit

Mobile Phones & Other
Devices

Exception

FamilyWing Under 8 years old(Except
as must be accompanied
noted below)
at all times.

Voice communication allowed.

Attending a TAC organized
Sky Pool and Under 10 years old
swim program.
Sun Deck 5F
must be accompanied.
Certified “Super Swimmer.”

Voice communication allowed.

Sun Deck 4F

Voice communication allowed.

18 years old and over.

Communication devices areprohibited in the Shower Area
Locker Rooms(shower rooms, jacuzzi, water
12 years old and over.
4F
bath, steam and dry sauna);
passage to the Sun Deckwithout use is allowed.

Changing
Rooms 2F

None.

Voice communication not allowed(texting only).
The use of audio, video,
photographic, or functionallysimilar device for recording is
prohibited.
Voice communication not allowed(texting only).
The use of audio, video,
photographic, or functionallysimilar device for recording is
prohibited.
Voice communication allowed
only in private therapy rooms
during sessions.

12 years old and over.
Attending a TAC organized
Under 12 years old
SPA program.
must be accompanied.
Attending a TAC organized
Fitness Center
fitness program.
Voice communication not allowed
16 years old and over.
3F
13 years must be accompanied (texting only).
by personal trainer.
Spa 4F9

14-15 years allowed limitedaccess after orientation.
Location

Age Limit

Studio 2F

14 years old and over.
Under 14 years old
must be accompanied.

Teen
Connection 2F

12-18 years old.

Mobile Phones & Other
Devices

Exception

Voice communication not allowed(texting only).
Attending organized TAC
program.

Library 2F
Business
Center 2F
Childcare 1F

18 years old andabove.
3 months to 7 years
old.

Voice/video communication
allowed with earphones only.
Voice communication not allowed(texting only).
Voice communication not allowed(texting only).
Voice communication not allowed(texting only).

III. GUEST RULES
Members may bring any number of guests to the Club except where otherwise specified.
A. REGISTER
1. Members shall register their guests aged two years and over prior to arrival or sign them in at the desks
located in the Family and Adult lobbies.
2. Guests’ access to the Club is limited to the 1F Formal and Family entrances and the B1 Family entrance.
3. Registered guests will be issued a daily guest pass, which must be carried at all times.
B. ACCOMPANY
Guests may enjoy all Club facilities but only when in the company of their Member-host. When an unsponsorednon-member is found using the Club facilities, they will be deemed to be trespassing on private property. They
will be escorted to the security office for questioning and informed that they are barred indefinitely from entering
the Club premises.
C. FREQUENCY
Guests shall not be permitted to use the Club facilities or participate in events or tours more than four times
per month for the Azabudai Club and four times per month for the Nihonbashi Club.
D. IDENTIFICATION
Guests shall identify themselves to the Club Staff when requested to do so by showing their guest pass.
E. RECIPROCAL
1. Guests from Reciprocal Clubs may use Club Facilities as a full Member.
a. They must carry the identification issued to them on arrival and present it when utilizing facilities.
b. They may settle their accounts using credit cards—Master Card, AMEX, or Visa—at the time of purchaseor may accumulate charges and settle at one time with prior approval of the General Manager.
c. Private functions sponsored by Reciprocal Members require a signed credit card imprint 10 days prior to
the event. All final charges or cancellations will be charged against this imprint unless alternatearrangements have been made with Banquet Services.
2. Our Club members are expected to comply with all reciprocal club rules when visiting a reciprocal club as aguest.
F. CARD ROOM (LOGAN ROOM)
1. All Members and guests are required to sign in when using the Card Room. A guest fee of ¥1,000 applies to10all guests.

2. Members are limited to no more than three (3) guests at any one time when using the Card Room. Members
bringing in more than three (3) guests are required to get approval from the Recreation Office, which will
coordinate with the specific Logan Room Committee Member whose activity would be affected.
G. INFRACTIONS
1. When it is found that a Member has not registered their guest upon arrival at the Club, or for use of a facility
which requires separate registration or payment of guest fees, the following actions will be taken:
a. The Member is automatically fined three (3) times the unpaid guest fee. The Member may appeal thefine at the next, or immediately following, regular meeting of the House Committee.
b. The non-registered guest will be escorted off the Club premises by a security officer.
IV. FACILITY AND EVENT RULES
Tokyo American Club is a private club and welcomes events, parties, weddings, off premise catering and otherbanquet business. Certain rules apply.
A. EVENTS, PARTIES, WEDDINGS, OFF PREMISE CATERING AND OTHER BANQUETING
All private events and other functions must have an identified sponsor; either Member or non-Member. The
sponsor is responsible for the contractual arrangement of the event to include all charges as well as the conductof all guests attending the event. All private parties and events will be subject and held to the terms of the event
contract or agreement.
B. CLUB FACILITIES
1. The Club facilities, other than those actually reserved for the event, are not available to event guests. Guests
should go directly to the reserved room or designated area and not congregate in the foyers.
2. The general public shall not have access to the Club facilities, services or events without the prior approvalof the Board of Governors (not applicable to attendees of private banquet functions). Events and venues,
including annual recurring programs and F&B outlets, must submit their requests annually for approval. Bona
fide Frederick Harris Gallery visitors, defined as the artist and/or their representatives listed in the Gallery
application, shall abide by the following guidelines:
a. Access shall be limited to, and transit between, the Frederick Harris Gallery at B1, and B1 Member
Services.
b. Check-in at arrival and check-out at the 1F Formal side Member Services desk.
c. Guests of the Bona fide Frederick Harris Gallery visitor shall be registered in advance, and must be
accompanied at all times.
d. Guest visits are limited to the designated hours as per the Frederick Harris Gallery application.
e. Violations by bona fide Frederick Harris Gallery visitors or their guests may result in the loss ofprivileges as determined by Management
3. The Winter Garden is a space for the peaceful enjoyment of all adult Members. In this spirit, businessmeetings with evident display of excessive business papers; computer monitors for presentations; loudaudio/video calls, and meetings including large groups and/or for extended lengths of time are not allowed.
Private meeting rooms are available for these purposes.
4. 51 East Buy-Out Policya. Minimum spend of 1.98 million yen for the entire third-floor (Vista shall not close prior to 4pm).
b. Minimum spend of 1.1 million yen for 51 East.
c. Member-sponsored events only.

11

d. Require minimum advance reservation of one month.
e. All closures to be communicated to the membership no less than three weeks in advance.
f. 51 East may close for a maximum of three times per month for a buy-out event.
C. EVENT SPACE
The following spaces can be contracted for by both member and non-Member events:• B2 – New York Ballroom including Manhattan sub-divisions, Annex rooms, Foyer and Brooklyn function
rooms• B1 – Classrooms
The following spaces can be contracted by Members and for any non-Member events with General Managers
approval prior to confirming space:• 1st Floor – Bowling Alley and connected party room, outdoor terraces• 2nd Floor – President’s Suite, small meeting rooms• 3rd Floor – 51 East, Vista, 220º and Tokyo Tower Terrace• 5th Floor - Splash terrace
Other areas are also available with certain restrictions and approvals.
Requesting party must submit request following required conditions (Part E).
D. BOOKING, RESERVATIONS AND CANCELATIONS
Any and all reservations (private, bridal, TAC Committee/TAC sponsored, Member or non Member) for spacemust be handled by Banquet Sales and are subject to the policies and procedures for booking and cancelingspace.
E. CLUB, COMMITTEE & CONNECTIONS EVENT BOOKING CONDITIONS
Conditions:• Room rental will be calculated on regular retail for a like event - with or without food & beverage• Food & Beverage pricing will be the member pricing structure• Any special menus will be calculated separately• An Event Profit & Loss document which format has been approved by the F&B Committee must becompleted and submitted to management prior to confirmation of space.
• Events not forecasted to meet a minimum of 5% EBITDA may not be allowed to proceed, except those
event that the board has designated to be exempt from making a profit.
• Management will conduct a post event Profit & Loss and those events generating a loss may require
the organizing party to seek pre-approval from the F&B Committee for their next planned event.
• Upon receipt of another inquiry for a date being held by Club, Committee & Connections event booking.
Final event and location are subject to the discretion of Club Management.
F. CLUB, COMMITTEE & CONNECTIONS EVENT RENTAL CONDITIONS
1. The below room rentals and conditions apply to all Club, Committee and Connections events.
Booking Window
Room Rental Discount
Available Space in Manhattan
30 days out
waived with minimum F&B**
up to the entire ballroom
45 days out
waived with minimum F&B**
up to the entire ballroom
60 days out
80% discountup to one half (either I & II or III)90 days out
70% discountup to one section of I or II
180 days out
60% discountup to one section of I or II
More than 181 days
50% discountup to one section of I or II*These Room Rental Discounts are only available from 1-31 January, and 1 July through 31 August, except
lucky days or other high revenue potential days as determined by Management.
**Minimum F&B revenue is equated at ¥3,780 for events held from 8:00 to 15:00 or ¥7,560 for events held from15:01 to 22:00 per person, based on the below minimum number of pax:
Minimum Number
Room Chart with Minimum Number
Room
Minimum Number

12New York Ballroom
Manhattan 1
Manhattan 2
Manhattan 3
Manhattan 1 & 2
Manhattan 2 & 3

200 pax
50 pax50 pax80 pax100 pax
130 pax

Conditions:• Food & Beverage pricing will be the member pricing structure with no additional discounts from menu
pricing• Any special menus will be calculated separately• For events needing additional space, space will be released in accordance to the time line above• Black outs will apply that will require full revenue to book any space (see #4 below)
2. The following club events are exempt from room rental and non-consumable fees:
Christmas Day
EasterFamily Christmas Dinner Show
Father's Day
Father Daughter Dinner Dance

Fourth of July Celebration
Mother's Day
Super Bowl
Thanksgiving

3. Connections events that meet the following venue, day, time and booking window guidance are exempt fromroom rental and non-consumable fees, as long as the events are open to all Club members at a flat price:
Event
Charity Fundraising
Event

Venue
New York Ballroom,
Brooklyn & Annex

Charity Fundraising
Event
Charity Fundraising
Event
Nearly New Sale

New York Ballroom,
Brooklyn 1 & Annex
New York Ballroom,
Brooklyn & Annex
Manhattan 2 & 3,
Annex
Manhattan 1&2 or
Manhattan 3
Manhattan 3 & Annex

Tokyo Here andNow
Welcome Back
BBQ

Day
Tuesday,
Wednesday& Thursday
SaturdayTime
All day

Booking Window
October 1 - November
17

All day

Wednesday& Thursday
Monday &Tuesday
Tuesday &Wednesday
Tuesday or
Wednesday
FridayAll day

End of January
through March
March and April

Holiday Luncheon

SplashExtra day back-up
Manhattan 3 & Annex

OscarsCHOPInternational
Women's Day
Connections Annual
General Meeting

Manhattan 1 & Annex

On the dayof telecast
March 8Manhattan 3 & Annex

Wednesday

FridayAll day 1st day, until Mid May
3pm 2nd day
All day 1st day, until September
2pm 2nd day
2 sessions, 1am Beginning of
3pm and 5 - 7pm
September
6 - 9pm
End of September beginning of October
11:30am - 1:30pm Beginning ofDecember
9am - 2pm
February or March as
designated
11:30am - 1:30pm March 8 or close if aweekend
11:30am - 1:30pm Mid - end of May
or 6 - 9pm

4. Culture, Community & Entertainment Committee “Approved Organizations” will receive a 50% discount oncurrent room rates only. Regular banquet food and beverage prices, Member cancellation policies andreservation rules apply. Approved Organizations have no priority for reservations.
Conditions
During the following blackout periods discounted events will not be booked: October 1 until December 28 andall “lucky days” (Taian and Tomobiki) in the Japanese calendar.
5. All Club events are subject to the policies and procedures for booking and canceling space.

13

G. OTHER RULES
1. If the sponsor contracts directly their own contractor/vendor/entertainer they are responsible for the actions,behavior, payment* and any damage caused by that person(s) or company unless it is otherwise noted in theevent contract.
2. The following items are prohibited: flammable, combustible, or explosive objects.
3. Photography of any kind must be done in the specific room/area contracted and must not interfere or disturb
any individual not associated with the event.
4. Club bylaws prohibit outside food and beverage from being brought into the club, unless there is a valid
medical reason. All leftover food and beverages are not allowed to be taken away for health and safety reasons.
Exception from this rule is homemade cakes for children’s birthday parties at the Club.
H. COMPENSATION FOR DAMAGES
The sponsor (including all guests and employees of the sponsor) and contractors contracted directly by thesponsor shall take considerable care not to damage or destroy the club’s facilities, furniture, fittings, etc.
Damages will be judged at the Club's discretion, and the sponsor will be billed 100% of the direct and indirect
costs, including loss of business. This includes damage caused due to intoxication.
V. LIBRARY RULES
A. RULES - GENERAL
1. Usage
Use of the Library and its resources is restricted to Club Members. Guests of Club Members may visit the facility
in accordance with Club guest policy. Library check out privileges are not available to Reciprocal Club Members
and Trial Members.
2. Food and Beverage
Food is not allowed in the Library. Beverage with a lid or cap is allowed in the Library.
B. CIRCULATION
1. Library Property
All circulating Library property must be checked out through Library staff.
2. Member Identification
Members must show their Club Membership card when checking out circulating Library material.
3. Checkout Period
Books, magazine back issues and audio books may be checked out for a period of 14 days. “Regular DVDs”
may be checked out for seven days, “New DVDs” may be checked out for three days.
4. Maximum Check Out
A maximum of ten books, three sets of audio books, three DVDs and three magazines may be checked out at
a time per Club Membership Card.
5. Returns
During Library hours, materials are to be returned to the circulation desk or the drop boxes located outside theB1 entrance and inside the B3 entrance. After hours, please use the book return drop boxes located outside theB1 entrance and inside the B3 entrance.
C. RENEWAL POLICIES
1. New Items
DVDs marked “NEW” may not be renewed.
2. Reserved Items
Books, audio books, DVDs or magazines reserved by another Member may not be renewed.

14

3. All Other Items
All other materials may be renewed in person, online, by telephone or by E-mail for another checkout period.
Materials may be renewed twice.
D. RESERVE POLICY
1. Making A Reservation
Members may reserve circulating Library property by making a reservation in person, by email, by phone oronline.
2. Notification
When the reserved item becomes available, the member will be notified by email.
3. Holding Period
Reserved items will be held for a maximum of three days and then returned to circulation.
E. OVERDUE POLICIES AND FINES
1. Overdue
Circulating Library property is considered overdue from 9am the day after the due date.
2. Fines
All overdue fines are charged to member accounts on a monthly basis. Late fee information is available at the
Library or on the TAC website.
3. Maximum Fine
The maximum fine per circulating library item is 3,300 yen.
F. LOST ITEMS
1. LostAny item not returned within 14 days after the final overdue notice has been sent will be considered lost.
2. Charges
Lost Library books, DVDs or audio books will be charged at a replacement cost of the item plus a 3,300 yen
handling fee. Lost magazines will be charged the replacement cost of the item plus a 1,100 yen handling fee.
3. Refund
Replacement cost for the lost item will be refunded if the lost item is later found and a replacement has not yet
been ordered. Handling fees are not refundable.
4. Overdue Fees
Overdue fees are not charged when replacement and handling fees are paid.
5. Replacement items
Members may not purchase replacement items when an item is lost or missing. The Library reserves the rightto refuse replacement items offered by members. Handling charges are applicable in all situations.
G. DAMAGE
1. FineDamaged library books, DVDs or audio books will be charged at a replacement cost of the item plus a 3,300
yen handling fee. Damaged magazines will be charged the replacement cost of the item plus a 1,100 yen
handling fee.
2. Damaged
A multi-item set will be considered irreparably damaged when one or more of the items are damaged or missing.
VI. POOL POLICIES AND RULES
A. GENERAL POLICIES
1. All persons using the pool and allied facilities do so at their own risk. Tokyo American Club is not responsiblefor injuries suffered in and around the pool area resulting from negligence on the part of the pool user, with15

respect to the rules listed below, or through noncompliance with the lifeguard’s instruction.
2. The pool manager, lifeguards and all other staff have a day-to-day responsibility for the safe and efficient
operation of the pool. Within the pool area all Members must respect their judgment.
B. GUEST POLICY
Non-Members may be brought to the pool area by Members. The same guest may visit the pool no more than
twice a month. Guests must be accompanied by their hosting Member at all times. Guest fees apply. Nannies
or maids accompanying children must be a registered domestic helper or register as a guest.
C. POOL RULES
1. Sign In
All Pool users must sign-in at the pool office before using the pool.
2. Age and proficiency
a. Children under the age of 10 must be accompanied by a responsible adult at the pool area at all times.
b. If a child under age 10 cannot swim the full length of the Pool (25m), a responsible adult (18 years orolder) must accompany them in the water (no further away than one arms length).
c. Any child between 5yr to 9yrs who are able to pass a competency test administered by a Pool staff they
will be permitted to swim on their own without in-water supervision (for more information see super swimmer
program)d. Any child under 5 years, most have in-water supervision (no further away than one arms length).
3. Toilet training
Any child using the pools who is not toilet trained must comply with the Pool’s Double-Diaper Policy. A Clubapproved, disposable swim diaper should be worn underneath a reusable, elastic-legged and elastic-waist overdiaper.
4. Glass containers
No glass containers are allowed anywhere in the pool or locker room areas.
5. Floatation and Scuba Devices
Acceptable flotation devices are allowed only in the open swim area except when the pool is crowded. The useof flotation devices to assist small children is permitted only under direct adult in-water supervision. The lifeguard
on duty will determine when the pool is too busy to use flotation devices. Use of scuba and related underwaterequipment is subject to approval of the Lifeguard.
6. Conduct
a. Running, horseplay, and excessive noise are not permitted.
b. No one is permitted to sit in the lifeguard chairs, except guards.
c. Socializing with or distracting the guards while they are on duty is prohibited.
d. Swimmers must stay off the ropes and lane lines.
e. Swimmers must be aware of the lifeguard’s whistle and stop when heard.
f. Profanity and unnecessary yelling, or calling for help unless needed is prohibited.
g. Breast-feeding is not permitted on the pool deck.
h. Diving, including somersaults is not permitted from pools edge. Exception: Diving as part of swim teamtraining.
7. Sanitationa. All swimmers must take a cleansing shower before entering the pool.

16

b. No one may swim with a bandage or an open sore.
8. Swim wear
a. Swimming in cutoff jeans, Bermuda shorts, TAC rental shorts or any similar wear not designed forswimming is not permitted.
b. Nude and topless sunbathing is prohibited in all areasc. No street footwear is permitted on the pool deck, although decks shoes/sandals are permitted; lifeguards,
coaches and instructors exempt.
9. Alcoholic beverages
a. Admission to the pool will be refused to anyone under the influence of drugs or alcohol.
b. If, in the opinion of the pool management, it is unsafe to allow a person to swim, that person may be
restricted from swimming.
10. Weather closing
In case of lightning or thunder the pool has to be vacated for a minimum of 30 minutes.
11. Food & Beverages
No food or beverage is permitted on the main deck.
D. BABY POOL RULES
1. Age limits
The baby pool is for children age 5 and under. Lifeguards are not stationed at the baby pool. Parents are
expected to supervise their children at all times.
2. Toilet training
a. Children who are not fully toilet trained must wear waterproof swim diapers or disposable swim pants.
Regular disposable diapers are not permitted.
b. The unrestricted changing of diapers and clothes in the pool area is not permitted. Please use the locker
room, family changing space, restroom facilities, and baby change table (located adjacent to the wadingpool) provided for this use.
3. SupervisionChildren in the Wading Pool area must be accompanied and supervised by a responsible adult over the age of
18 at all times. Reading, knitting or other distracting practices by the attending adult is a dangerous practice.
4. Emergencies
The lifeguards will attend to emergencies. However, they are not baby-sitters. Children are the parents’
responsibility. Children will be asked to leave the water if not under the competent supervision of an adult.
VII. GUEST STUDIO RULES
A. AUTHORIZED GUESTS
1. Members, sponsored guests, reciprocal club members and management approved non-member guests areauthorized to use all Club facilities during their stay.
2. All guests staying in the studios must be registered.
3. A picture ID must be presented upon check-in if the guest is a nonmember.
4. All guests under 18 years of age must be accompanied by an adult at all times in the Guest Studios and 4th
floor Studio area.

17

B. RESERVATIONS
1. Check in time is 3:00 p.m.
2. Check out time is 12:00 p.m.
3. Maximum Occupancy per Studio is 4 people
4. Reciprocal Members must be guaranteed by a credit card and an introductory letter from their club uponmaking a reservation.
C. CANCELLATIONS
1. All confirmed reservations canceled before 10:00 p.m. 7 days (local time) prior to check in are not subject tocancellation charges.
2. All confirmed reservations canceled after 10:00 p.m. 7 days (local time) prior to check in will be charged onenight’s confirmed rate.
3. All confirmed reservations canceled after 10:00 p.m. 3 days (local time) prior to check in, and no-shows, will
be charged for the entire confirmed stay.
D. LIABILITY AND LOSS
1. The club is not responsible for money, jewelry, valuables or any personal belongings, left by guests anywhereon the club premises or in the safety box.
2. 5,500 yen per key card to be charged for any damage and/or loss of a Studio key card. (Studio Key cards
must be returned upon check out)
E. SETTLEMENT OF ACCOUNT
1. For Regular Members all charges will be settled to their Member account.
2. For guests without a Member account credit card payments may be accepted.
3. Credit cards will be pre-authorized for the full stay plus 10,000 yen per day for incidentals.
F. RESTRICTIONS AND CLUB ACCESS
1. After hour access to the Studios is only available with the studio keys through certain security locked doors
after hours.
2. Paid Overnight parking is available for a member’s registered car or temporary parking permission for otherstudio guests.
3. Vehicles cannot enter or exit the club between 11:00pm and 6:30am.
4. All guest studios are non-smoking; a room recovery fee equal to 1 day’s rate will be charged if there isevidence of smoking in the Studio.
5. All Studio guests must follow the Club’s General Rules and House Rules during their stay.
6. After hour access to the Studios is only available with the Studio keys at designated security locked doors.
7. Club staff is available during club closure hours in the event of an emergency.
VIII. DOMESTIC HELPER RULES
A. CRITERIA
1. Domestic Helpers and One-Day Helper pass holders must be 18 years of age or older, have an understandingof English and be physically capable of supervising small children.
2. Domestic Helpers and One-Day Helper pass holders will be familiar with all club rules and agree to conditions18

of use including: access, charging, loitering, identification, supervision of children and proximity to the children.
3. Domestic Helpers and One-Day Helper passes require in advance registration (name, date of birth, nationality,
relationship to Member if any and name of children to be escorted) at the Membership Office.
4. Domestic Helpers and One-Day Helper pass applicants must come to the Membership Office withidentification and submit to an explanation of the rules and conditions to complete registration.
5. One-Day Helper passes must be returned to Member Services or the Membership Office when leaving theClub. Failure to return the one-day pass shall incur a 5,500 yen penalty by the Member.
B. ACCESS
1. Family Wing only as detailed in 2, 3, 4 & 5 below and with the children for which they are responsible, unlessas otherwise instructed by staff.
2. B1: Cellar, Activity rooms and Casual play area. The Waiting Areas are the casual play area and the seatsoutside activity rooms.
3. 1st floor: All member areas except Mother’s Room (breast feeding room)
4. 2nd Floor: Library, Kids Lounge, Activity areas where their responsible children have activities and Family
Changing Rooms. Waiting Area: Seats outside the Gymnasium and Squash Courts.
5. Sky Pool: Common areas, changing rooms, Splash, Water Park, decks surrounding the pools. The Waiting
Area is the Pool Deck. They are not permitted to swim without payment of the guest fee.
C. ACCOMPANYING AND SUPERVISION
1. Only children as designated in the application.
2. Responsible for the conduct of the children in their charge.
3. Must remain with the children at all times unless in a specified waiting area when children are engaged insupervised activities.
4. Some specific youth programs may require the participation of the parent. Members should confirm prior toregistration.
D. FOOD AND BEVERAGES
1. Family Dining (no alcoholic beverages)
2. As provided in rules, food and beverage may not be brought to the club for consumption.
E. FEES
1. Domestic Helper monthly fee: 6,000 yen.
2. One-Day Helper pass: 1,000 yen.
3. Penalty fee for failure to return card: 5,500 yen.
IX. DISABLED MEMBERS’ PERSONAL ASSISTANTS RULES
A. CRITERIA
1. Disabled Members’ Personal Assistants must be 18 years of age and have an understanding of English.
2. Disabled Members’ Personal Assistants require in advance submission of a Physical Disability Certificate(Shintai Shogaisha Techo) and registration (name, date of birth, nationality, relationship to Member if any) at
the Membership Office.
3. Disabled Members’ One-Day Personal Assistants passes must be returned to Member Services or theMembership Office when leaving the Club. Failure to return the one-day pass shall incur a 5,500 yen penalty by

19the Member.
B. ACCESS AND USAGE
1. Disabled Members’ Personal Assistants have access to all areas of the Club, but are required to be in theaccompaniment of the Member to whom registered.
2. Disabled Members’ Personal Assistants may assist the Member to whom they are registered in using theRecreation facilities without incurring guest fees.
3. Disabled Members’ Personal Assistants are not permitted personal or guest usage of the Recreation facilities.
C. FEES1. Disabled Member Personal Assistant monthly fee: 6,000 yen.
2. Disabled Member One-Day Personal Assistant pass: 1,000 yen.
3. Penalty fee for failure to return card: 5,500 yen.
X. PARKINGThe Club parking lot is intended for Members using Club facilities. TAC parking has limited space for vehicles.
Parking and leaving the club premises is not permitted unless the Member holds a Full Monthly Permit. Parking
without authorization is not allowed. Members and Guests are expected to obey the rules at all times. FAILURETO COMPLY WITH PARKING RULES WILL RESULT IN SUSPENSION OF PARKING PRIVILEGES andrepeated violations may result in further disciplinary actions.
The following safety precautions must be observed:• Safe driving must be practiced at all times.
• All vehicles must come to a full stop at ALL posted stop signs.
• Parking is only allowed only in designated parking spaces and mechanical parking regardless of vehicle
size, make or model.
• Children and pets must not be left unattended in a vehicle at any time.
• Members and guests planning to consume alcoholic beverages should not drive to the Club.
• Bicycles or pedestrians are not permitted on the parking ramp or areas designated for motor traffic.
A. MEMBERS & GUESTS PARKING
1. Members’ vehicles bearing a current parking sticker or permit will be given priority parking on a first-comefirst-served basis.
2. Members, non-Member guests or Event/Function/Banquet attendees may be allowed to park on a spaceavailable basis for a fee, as outlined below in paragraph C, Pay-Per-Visit-Parking Permits.
3. Designated guests may be offered parking when invited as guests to attend Club and/or private functions,and will be issued a parking permit.
B. MONTHLY PARKING STICKERS
1. Club parking stickers will be initially issued by application in person. Club parking stickers will remain active
until the Member cancels that sticker number. Parking stickers are valid only for license plates indicated on thepermit registration form. A copy of the current Shaken (Car Inspection Certificate) must be provided whenregistering the vehicle. Only Member-owned or Member company vehicles may be registered.
2. Parking stickers issued for multiple vehicles are valid only for license plates indicated on the permit
registration form. Up to three (3) vehicles can be registered for each multiple parking sticker.
a. Single Permit: Allows Member to register up to 3 vehicles but may park only one vehicle at a time.
Additional vehicles may be permitted only when registered as outlined in the Per-Visit-Parking Policy.
b. Multi Permit: Multi2 (up to 2 vehicles) and Multi3 (up to 3 vehicles) permits Members to register multiple
vehicles and park more than one of those vehicles at a time. Additional vehicles may be permitted only
when registered as outlined in the Per-Visit-Parking Policy. Please note that the number of available Multi

20

permits is limited and will be made available on a first come first served basis.
3. Full Monthly Permit: Allows Members to register 1 vehicle and to park the vehicle and leave the Club. The
vehicle may be left overnight with no additional charge. Please note that the number of Full Monthly permits islimited and will be made available on a first come first served basis.
a. Full Monthly parking vehicles may park in mechanical parking only, surface parking may not be utilized.
b. Full Monthly parking vehicles are only accessible when the Club is open.
c. Full Monthly parking may be cancelled by Management upon three months notice.
d. Full monthly parking is non-refundable.
4. Parking staff will install the parking sticker in a location visible to parking attendants and the electronic parking
gate reader. Use of a parking sticker on an unauthorized vehicle will subject the Member to suspension of
parking privileges.
5. Motorbikes and motorcycles will by necessity need to carry RFID access cards. Members are asked to notify
Member Services when vehicles which are sold or disposed of.
C. PAY-PER-VISIT PARKING PERMITS
1. Pay-Per-Visit parking permits may be issued to Members and Guests, as outlined below. Parking fees andterms for Members without parking stickers and for guests are available on the Club web site in the Pay-PerVisit Parking Policy. Please refer to the Parking Guide for additional information.
2. Members without parking stickers may request parking permits for themselves and/or their guests.
3. Parking is on a first-come, first-served basis. There are no reserved parking spaces.
4. Requests for non-Member parking must be made in advance of arrival by a Member, or staff. Requests
directly from non-Members cannot be accepted.
5. All Pay-Per-Visit fees are charged to the sponsoring Member’s account.
D. PARKING ATTENDANTS
Parking is under the control of the parking attendants. It is their duty to enforce all parking rules.
E. KEYS AND LOCKING
Members are asked to leave their keys in the vehicle when parked in the mechanical parking. Vehicles notparked in surface spaces must be left unlocked with keys in the ignition. It is necessary at times for parking
attendants to move vehicles. Parking attendants will advise which spaces require Members to leave theirvehicles unlocked and with the key in the ignition.
F. VEHICLE CONTROL
Drivers will remain in their vehicles until an attendant either takes control of the vehicle or directs it to a vacantparking space. DRIVERS MAY NOT ABANDON THEIR VEHICLES IN THE DRIVEWAY OR IN THE PUBLIC
STREET OUTSIDE THE CLUB.
G. STOPPING AND WAITING
Members may use the “Stop & Go” zone for a maximum of 15 minutes. Vehicles which exceed the time limit will
be issued a parking violation.
H. CHAUFFEUR-DRIVEN VEHICLES
Chauffeur-driven vehicles, belonging to Members, are required to have valid parking stickers in order to parkon TAC property. They may be permitted to park at times when the parking lot is busy or posted as “FULL”, onlywith parking attendant approval. However, drivers must remain in the vehicles at all times, and ensure that they
do not obstruct traffic flow. Parking attendants have the authority to ask chauffeurs to leave and come back later
for safety reasons, if traffic flow is or becomes congested.

21

I. OFF-SITE CLUB SPONSORED EVENTS/FUNCTIONSMembers with parking stickers may park at the Club to attend an off-site Club sponsored event or function.
However, vehicles must be parked in the parking structure.
J. VIOLATIONS
Three (3) violations of any of the above rules, during one year, will result in a thirty-day (30) suspension of
parking privileges. Repeated violations could result in forfeiture of Club privileges.
K. LOSS OF PROPERTY
Individuals’ vehicles, and their contents, are parked at the Club at the sole risk of the Owner. The Club shall not
be liable for loss or damage to, or theft of, vehicles (including the contents thereof) in the Club parking lot unlesssuch loss, damage or theft is directly attributable to the negligent or willful action of a Club employee. Damage
witnessed by Club staff will be documented. However, accidents between individuals must be resolved by andbetween those individuals.
L. OVERNIGHT PARKING
Monthly parking permit holders may arrange for overnight parking in advance. An additional overnight fee will
be applied per night. In the event that a vehicle is left overnight due to alcohol consumption the overnight fee
will be applied to the Member account. Vehicles will not be accessible outside of the Club hours of operation.
Overnight parking for a Pay-Per-Visit permit holder may also be arranged. Pay-Per-Visit vehicles must exit theClub by 11am the following day or a second Pay-Per-Visit permit will be issued.
M. OVERSIZED VEHICLES
Vehicles that cannot be accommodated in the mechanical parking are required to park in surface spots. In theevent that a surface space is not available Members may be requested to park offsite. Members will be informed
if their vehicle is deemed “oversize” at time of registration. Vehicles may be deemed “oversize” at a later dateby TAC staff. We reserve the right to decline Pay-Per-Visit requests should the make or model be one that is
not able to be parked in mechanical parking.
N. BICYCLE PARKING
Bicycle parking is free, but space is limited, therefore:
1. Members must register their bicycles with Member Services (B1) and affix a free parking registration sticker
to their bicycle.
2. Unregistered bicycles may be locked by staff. Members may be required to register their bicycle whenrequesting the bicycle be unlocked.
3. Parking is permitted only while using the Club facilities or attending an offsite Club event.
4. Members unable to take their bicycle home may leave their bicycle overnight on B1.
5. Repeated violations of the above rules or the abuse of bicycle parking privileges may result in the suspension
or loss of bicycle parking privileges.

XI. NIHONBASHI
The Club endeavors to provide the best usage of its facilities for all its Members and family as well as theirguests. In order to do this, it follows that certain areas be designated for certain activities. Therefore, rules mustbe established and adhered to in order to most effectively utilize those areas.
The House Rules set forth in this document have been established by the House Committee and approved by
the Board of Governors. This is a minimum list. It is not the intent of the House Committee or management tocreate an atmosphere of ‘don’t’.
It is expected that the Members will respect their Club and maintain it as the type of Club they wish it to be.

22Certain basic rules have been instituted for overall Club usage and are the result of many years of experience.
We ask for your cooperation.
In order to fully understand these rules, it is necessary to realize who is actually a Member: A Member is that
person who has applied for and been elected by the Board of Governors. Spouses and other Members of thefamily are considered to be ‘Family Members’.
A. GENERAL
1. Age Limit• The Nihonbashi Club and the 1673 venue are adult-only facilities. Adults are those persons who haveattained the age of 20.
2. Club Card
• Your identification as a Member that must be presented when you use Club services or facilities. Cards
are not transferable.
3. Rules Adherence• Members, their families and guests shall abide by all Club rules at all times. They are expected toconform to generally accepted standards of good behavior; to act with appropriate courtesy to otherMembers, Club guests and employees.
• Infractions of Club rules may result in Management asking the offender to leave the relevant area of theClub. Infractions may also be brought to the attention of the House Committee for disciplinary action by
the Committee or for referral to the Board of Governors.
4. Responsibility• Conduct: The Member shall be responsible for the conduct of his/her family Members and guests at all
times.
• Financial: The Member shall be held financially responsible for the debts of his/her family and guests
and for all damage to or destruction of Club property caused by said Member, his/her family and guests
at all times.
5. Authority and Complaints• Members have no authority over other Members, their guests or Club employees and must limit theiraction to reporting incidents to the General Manager or his designate. Only the General Manager isauthorized to reprimand or discipline employees.
•

All complaints and notices of violation of Club rules by Club Members, family Members, guests or
employees shall be promptly reported to the General Manager or his designate.

6. Tipping• Tipping is prohibited. If it is your desire to show your appreciation for service received, a donation to the
Employees’ Fund would be appropriate.
7. Cash• Cash is not accepted in the Club.
8. Pets, Skateboards, Roller Skates, Roller Shoes and Rollerblades• Pets, skateboards, roller skates, roller shoes and rollerblades are not permitted on Club premises.
9. Food or Beverages• Club by-laws prohibit outside food and beverage from being brought into the Club, unless there is avalid medical reason. In compliance with health regulations, buffet and banquet left-over food andbeverage are not allowed to be taken away.
10. Smoking• No smoking is allowed in the Club, whether cigarette, electronic cigarette (E-cigarette), cigar, pipe orotherwise. A communal smoking room is available on the 5F.
11. Use of Recording Devices• The use of audio, video, photographic, or functionally similar devices to record Members, their families23•or guests, to include private conversations, meetings, events or occurrences on Club premises, isstrictly prohibited, unless (i) prior notice has been given to a staff member by the members, (ii) all
parties have given their express consent to being recorded, and (iii) in the case of Club sponsored
events, Club management has given either specific or general permission to record the event. In no
event, shall any recording be used for other than purely private purposes.
The unauthorized commercial use of recordings, transferring of recordings to third parties or posting on
a commercial website, blogs or social media, permitted or otherwise, is strictly prohibited unless all
parties have given their express consent.

12. Loss, Damage or Theft of Private Property• The Club shall not be liable for the loss, damage or theft of private property on Club premises unless(1) the property has been (a) duly entrusted to a Club employee, (b) the nature of the item or items andthe approximate value has been accurately declared, and (c) a receipt has been issued, or (2) the loss,
damage or theft is directly attributable to the negligent or willful action of a Club employee.
•

The Club reserves the right to refuse, in its sole discretion, any property deemed dangerous, or of
exceptional value.

B. DRESS AND APPEARANCETokyo American Club prides itself on ensuring a welcoming atmosphere for Members and their guests. In
preserving the ambience and traditions of the Club, the following serves as the minimum dress code
requirements. When in doubt, visitors should err on the side of more conservative attire. Clothing andaccessories must not display inappropriate images or messages (in any language) and must be neat and clean.
The Club staff has the authority to refuse service or ask Members and guests who are inappropriately dressed
to leave the premises. In the event of any dispute in respect to the form of dress, the General Manager or his
designee’s ruling will be final.
Location• American Room
• Bar

•
•

Reception Lobby
1673•

Muromachi Lounge

Restrictions
Men• Collared shirts• Collarless shirts are permitted only when worn beneath a blazer or sport coat
• Slacks, khakis or jeans• Closed-toe dress shoes, loafers or sneakers
Women• Dresses, blouses, sweaters or tops
• Skirts, slacks or jeans• Open or closed-toe dress shoes, loafers, dress sandals or sneakers
Hats (except women’s dress hats) and athletic/exercise wear are not appropriate at any time.
Jeans or any other type of pants bearing stains, patches or tears, whether or not they are part of the design,
are not appropriate dress at any time.
Dress shorts are acceptable for men and women from May 1 to October 31.
Club exercise wear may not be worn outside of Fitness or the Locker Rooms.
Members in personal exercise wear may transit between the Club entrance and the Locker Rooms or
Fitness, however, are expressly forbidden from lingering in the Reception Lobby or at Club Reception.
C. RESTRICTIONS ON COMMUNICATION DEVICES
The mobile phone and other electronic communication device usage in each area is outlined in the chart below:
Location

Mobile Phones & Other Devices

Reception Lobby
Gallery Hallway

Allowed. Use of a device’s speaker is prohibited.
Allowed. Use of a device’s speaker is prohibited.

24

American Room
Allowed until 11am. Use of a device’s speaker is prohibited.
American Room
Allowed.
Private Room
Muromachi Lounge
Allowed. Use of a device’s speaker is prohibited.
Bar
Allowed. Use of a device’s speaker is prohibited.
1673
Allowed.
Fitness
Voice communication not allowed (texting only).
Locker Room EntranceAllowed. Use of a device’s speaker is prohibited.
Slopes
Voice communication not allowed (texting only). The use of audio, video,
photographic, or functionally similar device for recording is prohibited.
Locker Rooms
Communication devices are prohibited in the Shower Area (shower rooms,
jacuzzi, water bath, steam and dry sauna).
D. GUESTS
Members may bring any number of guests to the Nihonbashi Club except where otherwise specified. A guest
must have attained the age of 20. Nihonbashi Members may be registered as the accompanied guest of an
Azabudai Member to visit the Azabudai facility or to participate in an Azabudai offsite event or tour except whereotherwise specified.
1. Register• Members shall register their guests prior to arrival or sign them in at Club Reception.
• Guests shall not be permitted to use Fitness, Locker Rooms or Sky Terrace.
• Registered guests will be issued a daily guest pass, which must be carried at all times.
2. Accompany• Guests may enjoy Club facilities, but only when in the company of their Member-host. When an
unsponsored non-member is found using the Club facilities, they will be deemed to be trespassing on
private property. They will be escorted to the management office for questioning and informed that they
are barred indefinitely from entering the Club premises.
3. Frequency• Guests shall not be permitted to use Nihonbashi Club facilities or participate in Nihonbashi events or
tours more than four times per month.
4. Identification• Guests shall identify themselves to the Club Staff when requested to do so by showing their guest pass.
5. Infractions• When it is found that a Member has not registered their guest upon arrival at the Club, the guest will beescorted off the Club premises by management.
E. 1673 VENUE
Members have limited access to the 1673 venue. To obtain access, Members must make a reservation via theAmerican Room Reception. Reservations may only be made from 14-days prior to the date of utilization.
F. PARKING
1. Members may obtain up to four hours free parking in the Club-building basement parking.
• Free parking shall be available only during the use of the Club.
• Parking is on a first-come, first-served basis. There are no reserved parking spaces.
• Free parking is not available for guests.
2. Members shall present their parking ticket to Club Reception when leaving the Club to receive complimentary
parking tickets, and may be required to confirm their Club use.
3. Failure to comply with parking rules may result in the loss of complimentary parking privileges.
4. The Club shall not be liable for loss or damage to, or theft of, vehicles (including the contents thereof) in thebuilding parking.

25

G. SKY TERRACE
1. Members have limited access to the 5F Sky Terrace. To obtain access, Members must request an accesscard from Club Reception.
2. Access cards will be issued on a first-come, first-served basis and must be returned to Club Reception within
two hours from issue.
3. Guests are not permitted access to the Sky Terrace.
4. Failure to comply with Sky Terrace rules may result in the loss of Sky Terrace access privileges.
H. AZABUDAI CLUB, EVENTS
1. General Meetings
Nihonbashi Members may attend Tokyo American Club General Meetings.
2. Culture Community & Entertainment Committee
Nihonbashi Members may attend select CCEC planned events without an accompanying member for theduration of the event. Their access to the Azabudai facility is limited to the event space during the event, andmust leave Azabudai once the event ends, unless they are with another Azabudai member, and will then betreated as an Accompanied Guest. Attendance to Azabudai events will be limited to one event per calendar
month.
I. AZABUDAI CLUB, THE CELLAR
Nihonbashi Members may utilize The Cellar’s online retail services, however, are limited to delivery-service
only and may not receive orders at the Azabudai Club unless while staying in the Guest Studios.
J. AZABUDAI CLUB, FUNCTION VENUES AND CATERING
Nihonbashi Members may utilize the Club's function venues and packages and off-site catering service at
Azabudai Member rates.
K. AZABUDAI CLUB, GUEST STUDIOS
1. Authorized Guests• Members are authorized to use the Guest Studios, with guests, and both the Members and guests areindividually authorized to use all Azabudai Club facilities during their stay.
• Members must make a Guest Studio reservation directly with Azabudai Club Member Services.
• All guests staying in the studios must be registered and a picture ID must be presented upon check-in
if the guest is a nonmember.
• All guests under 18 years of age must be accompanied by an adult at all times in the Guest Studios
and 4th floor Studio area.
2. Reservations• Check in time is 3:00 p.m.
• Check out time is 12:00 p.m.
• Maximum Occupancy per Studio is 4 people
3. Cancellations• All confirmed reservations canceled before 10:00 p.m. 7 days (local time) prior to check in are notsubject to cancellation charges.
• All confirmed reservations canceled after 10:00 p.m. 7 days (local time) prior to check in will be charged
one night’s confirmed rate.
• All confirmed reservations canceled after 10:00 p.m. 3 days (local time) prior to check in, and no-shows,will be charged for the entire confirmed stay.
4.Liability and Loss
• The Club is not responsible for money, jewelry, valuables or any personal belongings, left by guests
anywhere on the Club premises or in the safety box.
• 5,500 yen per key card to be charged for any damage and/or loss of a Studio key card. (Studio Key
cards must be returned upon check out)

26

5. Settlement of Account• All charges will be settled to the Member account.
6. Restrictions and Club Access• After hour access to the Studios is only available with the studio keys through certain security locked
doors after hours.
• Paid Overnight parking is available for a member’s registered car or temporary parking permission forother studio guests.
• Vehicles cannot enter or exit the club between 11:00pm and 6:30am.
• All guest studios are non-smoking; a room recovery fee equal to 1 day’s rate will be charged if there isevidence of smoking in the Studio.
• All Studio guests must follow the Club’s General Rules and House Rules during their stay.
• After hour access to the Studios is only available with the Studio keys at designated security locked
doors.
• Club staff is available during club closure hours in the event of an emergency.
L. AZABUDAI CLUB, LIBRARY
Nihonbashi Members may utilize the Club's Overdrive (digital library) collection of titles.
M. AZABUDAI CLUB, ONLINE BULLETIN BOARD
Nihonbashi Members may utilize the Club's Buy & Sell webpage.
N. RECIPROCAL CLUBS
1. Members may utilize the Reciprocal Club program and are expected to comply with all reciprocal club rules
when visiting a reciprocal club as a guest.
2. Members shall self-issue Reciprocal club introductory letters via the Club website.
3. Reciprocal club members may use the Nihonbashi Club facilities as a full Member.
• They must carry the identification issued to them on arrival and present it when utilizing facilities.
• They must settle their accounts using a credit card at the end of their visit.
O. DISABLED MEMBERS’ PERSONAL ASSISTANTS
1. Criteria• Disabled Members’ Personal Assistants must be 20 years of age and have an understanding of English.
• Disabled Members’ Personal Assistants require in advance submission of a Physical Disability
Certificate (Shintai Shogaisha Techo) and registration (name, date of birth, nationality, relationship toMember if any) at Club Reception.
• Disabled Members’ One-Day Personal Assistants passes must be returned to Club Reception whenleaving the Club. Failure to return the one-day pass shall incur a 5,500 yen penalty by the Member.
2. Access and Usage• Disabled Members’ Personal Assistants have access to all areas of the Club, but are required to be in
the accompaniment of the Member to whom registered.
3. Fees• Disabled Member Personal Assistant monthly fee: 6,000 yen.
• Disabled Member One-Day Personal Assistant pass: 1,000 yen.
• Penalty fee for failure to return card: 5,500 yen.
APPENDICES TO THE HOUSE RULESCONNECTIONS HALLWAY SHOWCASE GUIDELINES
Purpose: The purpose of the Showcase is to promote Connections events and activities.
Guidelines: Below are the guidelines for displays in the Showcase:27

1. The Showcase does not offer works for sale.
2. The following works are appropriate for the Showcase wall:••••

Works featuring Connections classes
Works by Connections class students and instructors
Works by Connections members
Photos of Connections activities, excursions, tours and programs, both current and historical, anditems representing Connections charitable activities

3. The Connections will have a designee who is primarily responsible for all works, procedures and content of
the Showcase.
4. The Connections Board, or designee, will determine and arrange works to be displayed. The Connections
will ensure members and/or instructors understand displayed works are not for sale. Consideration will begiven to aesthetic appearance in order to maximize visual impact. All decisions will be final after concurrenceby the Management representative.
5. Content, timing and length of time of each display will be at the sole discretion of the Connections Board
and/or designee, but must conform to TAC standards. When there are no proper display items, the Club’s art
collections may be displayed.
6. A sign will be produced for each project giving information about the event, member or class. This sign will
be written carefully to ensure readers understand it is not a gallery for art sales.
7. The Showcase is located in an area of relatively high traffic, especially on weekends. All items will be handledwith care; however the Club shall not be held responsible for any damage.
-End

28