TERMS & CONDITIONS
Version 1.1 (Revised August 1, 2024)
The following terms and conditions detail the Agreement between SPNHC-TDWG 2024
(hereinafter "organizer(s)", "we", "us", or "our") and participants (hereinafter "traveler",“participant”, "you", or “your”) of excursions listed on this website. By booking anexcursion(s) or virtual tour(s) with us through this website, you agree to all Terms andConditions laid out below.
If you are booking an excursion on behalf of another traveler, you are responsible for sharing
these Terms and Conditions. We will not be liable for failure to share these Terms andConditions with all travelers.
1.

USE OF THE SERVICES

You represent and warrant that (a) you are of sufficient age to use our services and website
and can create binding legal obligations in connection with your use, (b) you are legallyauthorized to act on behalf of those you represent and accept these terms and conditions on
their behalf, and (c) the information supplied by you, or members of your group is true andcorrect.
2.

EXCURSION COSTSAll listed courses and tours, excluding "Day Trip to Kerama Islands," are directly funded by
the Japan Tourism Agency, Ministry of Land, Infrastructure, Transport and Tourism,Government of Japan (“Japan Tourism Agency”), as part of an independent survey with an
aim to demonstrate enhanced effects of international meetings held in Japan. All expected
fees, unless stated otherwise, will be sustained in full through the budget allocated to theorganizers by the Japan Tourism Agency. The participant will not be required to makepayment for these fees at the time of booking.
3.

BOOKING

3-1. Excursion bus tour bookingExcursion bookings will be made directly through this website. To ensure fair use amongst
participants, each traveler is eligible to book a maximum of two (2) different excursion bus
tour courses, provided that the same cancellation terms as provided for under section 5 shallequally apply to each and every course booked under the same traveler’s name. If a traveler
wishes to switch courses, a written notification must be submitted to the organizer inaccordance with the booking period as provided for under section 4, wherein upon
confirmation, a new booking may be made by the traveler.

At the time of booking, you will be required to enter a valid credit card detail, which will beauthorized if and only when a cancellation fee is incurred. By booking an excursion throughthis website, you agree to these Terms and Conditions, including the cancellation terms asprovided for under section 5.
3-2. Virtual tour booking
Virtual participants of SPNHC-TDWG 2024 will be given priority registration for virtual tour
booking until Wednesday, August 7, 2004. Onsite participants are free to sign up for any
virtual tour course after August 7 if seats are still available. Excluding priority registration forvirtual participants, there are no further restrictions for virtual tour registration.
4.

BOOKING PERIOD

Bookings may be accepted until August 12, 2024, 17:00 PM (JST), or until all seats have beentaken. Virtual tour bookings may be accepted until the last business day prior to the tour date,or until all seats have been taken.
5.

CANCELLATION POLICY

5-1. Cancellation fee schedule
All relevant dates hereinunder are indicated in reference to local time in Japan (JST).
Cancellation of participation in an excursion bus tour must be requested in writing and iseffective from the date we receive and confirm the written notification. Cancellations may bemade up to eight days prior to the excursion date at no charge; thereinafter, a cancellation fee
will be incurred at a maximum of 10,000 JPY at the following rates:(1) 8 or more days’ notice prior to excursion date: No charge;(2) 7 to 2 days’ notice prior to excursion date: 30% charge;(3) 1 day’s notice prior to excursion date: 50% charge; and(4) Notice received on or past the day of excursion date: 100% charge.
5-2. Cancellation charges
In accordance with the cancellation fee schedule as provided for under subsection 5-1, theorganizer will issue a written notification to the traveler stating the amount to be charged withmaterial expense details. Upon mutual confirmation, the organizer will charge theaforementioned amount to the credit card detail on file provided at the time of booking, andthe traveler agrees to not make any improper chargebacks.

5-3. Changes and cancellation by local service providers
We will inform you as soon as reasonably possible if changes or cancellations to the excursion
program occurs. The organizer reserves the right to cancel or vary any itinerary and substitutecomponents of any excursion in consultation with local service providers retained by theorganizer. The standard cancellation provisions under subsections 5-1 and 5-2 still apply tothe excursion that has been changed in its itinerary or components.
5-4. Virtual tour cancellations
There is no cancellation policy for virtual tour bookings.
6.

FORCE MAJEURE

The organizer assumes no liability for any loss, damage, delay, or cancellation resulting inwhole or in part from an Act of God or any other force majeure condition, including, without
limitation: natural disasters, low or high water levels, water or power shortages or failures,
riots or civil disturbances, and any other acts of a similar nature, acts of terrorism, war,epidemics, pandemics or warnings or alerts of any kind of nature, or any other circumstances
or factors unforeseen by the organizers. On occasion of force majeure, the traveler will not beheld responsible for cancellation fees.
7.

LIMITATION OF LIABILITYIN NO EVENT SHALL THE ORGANIZER BE LIABLE IN CONTRACT, TORT, STRICTLIABILITY OR OTHERWISE TO THE TRAVELER FOR ANY LOSS OF ITEMS, DELAYS,OR ANY INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES OFANY KIND OR NATURE WHATSOEVER IN CONNECTION WITH, ARISING OUT OF,OR RELATED TO THIS AGREEMENT.
THE ORGANIZER DOES NOT PROVIDE, OWN, OR CONTROL THE TRAVELSERVICES PROVIDED OUTSIDE OF EXCURSIONS, INCLUDING WITHOUTLIMITATION, FLIGHTS, PUBLIC TRANSPORTATION, AND ACCOMMODATIONS.
THE ORGANIZER SHALL NOT BE RESPONSIBLE FOR ANY LOSS, INJURY, DELAY,DEFECT,OMISSION

ORIRREGULARITY

WHICHMAY

OCCURORBEOCCASIONED, WHETHER BY REASON OF ANY ACT, NEGLIGENCE OR DEFAULTOF ANY COMPANY OR PERSON ENGAGED IN OR RESPONSIBLE FOR CARRYINGOUT ANY OF THE ARRANGEMENTS, OR OTHERWISE IN CONNECTION
THEREWITH.

8.

PHOTOGRAPHY CONSENT & RELEASE

By booking an excursion bus tour or virtual tour with us, you consent to having your phototaken or image recorded and agree to having your image reproduced, shared, processed, ordistributed for archive, reporting or media promotion purposes, or any other reason notstipulated in this Agreement.
9.

MATTERS NOT STIPULATED IN THIS AGREEMENT

Any matter not stipulated in this Agreement or any dispute, claim, or doubt arising out of or
relating to any provision of this Agreement shall be resolved through mutual consultation
between the organizer and traveler.