Version: 1.1
Last Amendment:

November 2023
Next Review:

November 2024

Environmental Policy
GLB- RBC-23-11-INT

Department:

Responsible Business Committee
Contact:

gduranti@keywordsstudios.com

To be read in conjunction with:

CONFIDENTIAL AND PROPRIETARYEXECUTIVE SUMMARY
1.

Reducing our carbon footprint is paramount and all studios need to contribute as a priority to thisgoal by adopting the guidelines and best practices outlined in this policy (as updated).

2. The main focus should be on reducing energy consumption overall and in any case switching torenewable energy sources for all electricity supplies.
3. Reducing waste production and water consumption is also achievable with minimal investments, ifany.
4. The Group will provide resources to support any of these initiatives, as well as continuing to offset
carbon emissions on a yearly basis.

Document Title

Document No.

Version

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Environmental Policy

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Last Revision Date

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Document History
DateVersion

Description

Author

09 Sept. 21

1.0First published internallyJoseph Quinn

7 Feb. 22

1.1

Minor edits

Joseph Quinn

8 Aug. 23

1.1

Added a summary section

11 Nov. 23

1.2

Review and Approved

Giacomo Duranti
Risk and Compliance
Committee

CONFIDENTIAL AND PROPRIETARY - Proprietary notes apply. Printed documents are subject to change. Verify correct revision before use.
PROPRIETARY NOTE: This document contains information proprietary to Keywords Int’l. Any disclosure or use is expressly prohibited, except upon explicit written permission.

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Last Revision Date

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Table of Contents
1.

ENVIRONMENTAL POLICY .................................................................................................................................... 32.

SCOPE .................................................................................................................................................................... 3

2.1.

Cut greenhouse gas (carbon) emissions..................................................................................................... 3

2.2.

Minimise the amount of waste and waste water we generate ................................................................. 4

2.3.

Prevent or minimise pollution and other adverse environmental impacts .............................................. 43.

ENVIRONMENTAL MANAGEMENT SYSTEM: IMPLEMENTATION AND SUPPORT ............................................. 5

4.

WHO DOES THIS POLICY APPLY TO? .................................................................................................................. 5

CONFIDENTIAL AND PROPRIETARY - Proprietary notes apply. Printed documents are subject to change. Verify correct revision before use.
PROPRIETARY NOTE: This document contains information proprietary to Keywords Int’l. Any disclosure or use is expressly prohibited, except upon explicit written permission.

Document Title

Document No.

Version

GLB- RBC-23-11-INT
Environmental Policy

Last Revision Date

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ENVIRONMENTAL POLICY
Sustainability is a core focus for Keywords Studios plc (“Keywords”, the “Group”), as it is for all our studios, across
our operations. We are committed to minimising our own climate and environmental impacts with an ambition tobe carbon neutral and where practical, working with landlords, suppliers and clients to influence decisions related
to their environmental impacts.
In 2021, we launched Keywords’ Responsible Business agenda including our six responsible business priorities ofwhich the environment is one, with all priorities linked to the UN Sustainable Development Goals (SDGs). Progresson these priorities will be reported through our annual report and accounts. In line with this commitment, whererelevant, Keywords Studios participates in land acknowledgement practices. 1
We believe that this responsible business approach is not only the right thing to do but is key to our long-term
success. This Environmental Policy lays out our priorities and the standards we aspire to achieve. This policy is
supported by more guidance to encourage and assist in its implementation.

2.

SCOPE
We will take measures to:
2.1. CUT GREENHOUSE GAS (CARBON) EMISSIONS
We are committed to reducing greenhouse gas (GHG) emissions, which are a serious threat to humanity and theplanet given their contribution to climate change. As energy used within our studios is our largest source of GHG
emissions, we believe that by focusing on reducing these emissions, we can make the most impact for a better
environment.
In order to achieve this, we will:-Promote energy efficiency - including using energy efficient equipment, installing light-emitting diode (LED)lighting and insulating and draught proofing in buildings we own, or work with landlords to improve the energy
efficiency of the buildings we lease;-

Transition our electricity contracts to green energy providers where feasible, or encourage our landlords to doso;-Aim for the highest energy performance and sustainable building standards when considering new leased orowned premises;-Avoid air-conditioning and refrigeration that uses harmful F-gases (Fluorinated greenhouse gases), by replacing
old equipment or replacing F-gases in existing units with climate friendly alternatives;-

Reduce the need to travel, where possible, through optimising the usage of collaborative tools such as videoconferencing;-We support greener ways to commute to work and travel for business such as cycling, walking and the use ofe-bikes and scooters, for short journeys, use of public transport for longer journeys and economy air travel
where flying is unavoidable;-Facilitate, where possible, the use of zero and ultra-low emissions vehicles by working with our landlords toinstall EV charging points, and take account of this when considering new leased or owned premises;

Example of a land acknowledgement at Keywords Studios Montreal, Canada: We wish to acknowledge that we aresituated on the traditional territory of the Kanien’kehà:ka, (Mohawk) People; a place which has long served as a site ofmeeting and exchange amongst nations. We recognize the Kanien’kehà:ka as the traditional custodians of the lands
and waters where we find ourselves today.
1

CONFIDENTIAL AND PROPRIETARY - Proprietary notes apply. Printed documents are subject to change. Verify correct revision before use.
PROPRIETARY NOTE: This document contains information proprietary to Keywords Int’l. Any disclosure or use is expressly prohibited, except upon explicit written permission.

Document Title

Document No.

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GLB- RBC-23-11-INT
Environmental Policy

1.2

Last Revision Date

Jul. 13, 23

Page 4 of 5-Calculate our Scope 1 and 2 emissions and compensate for emissions we have been unable to avoid throughverifiable offsetting;-Procure low carbon products and services, and work with suppliers to cut carbon emissions, including cloud
hosting services; and-

Where possible, co-operate with our clients in cutting their carbon emissions.

2.2. MINIMISE THE AMOUNT OF WASTE AND WASTE WATER WE GENERATE
Earth’s resources are finite and we at Keywords are committed to reducing our consumption of these resources,particularly water.
In order to achieve this, we will:-Avoid generating waste that will go to landfill, incineration or end up in the natural environment;-Re-use, re-purpose and recycle as much as possible, and purchase equipment and consumables with this inmind;-Maintain and upgrade IT equipment as far as possible to avoid unnecessary replacement;-Dispose of electronic waste responsibly, including donating IT equipment to maximise its utility and extend its
life;-Improve resource purchasing (i.e. paper and office consumables) and water efficiency in our buildings or workwith landlords to improve this for the buildings we lease;-Encourage suppliers to reduce waste, including minimising packaging waste; and-Where possible, co-operate with our clients to reduce, reuse, and recycle.

2.3. PREVENT OR MINIMISE POLLUTION AND OTHER ADVERSE ENVIRONMENTAL IMPACTS
In order to achieve this, we will:-Identify and avoid inclusion of harmful substances or pollutants in the components, or in the manufacturing
process for components, of the products we use in our business;-Ensure our cooling, fire protection and other equipment uses environmentally responsible substances,including persistent organic pollutants;-Avoid use of single use plastics;-Always consider the life cycle impacts, prior to purchase, particularly for IT equipment;-Do what we can to influence our suppliers to minimise pollution caused by the products we purchase; and-Where possible, co-operate with our clients in preventing and minimising pollution.

CONFIDENTIAL AND PROPRIETARY - Proprietary notes apply. Printed documents are subject to change. Verify correct revision before use.
PROPRIETARY NOTE: This document contains information proprietary to Keywords Int’l. Any disclosure or use is expressly prohibited, except upon explicit written permission.

Document Title

Document No.

Version

GLB- RBC-23-11-INT
Environmental Policy

Last Revision Date

Jul. 13, 23

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ENVIRONMENTAL MANAGEMENT SYSTEM: IMPLEMENTATION AND SUPPORTTo achieve this, we will operate an Environmental Management System (EMS) that includes:-

Our environmental policy, as outlined above;-Ensure compliance with appropriate environmental standards, procedures and protocols to support theimplementation of this policy;-Encourage, and support where appropriate, our staff and associates to apply relevant aspects of the Policy;-

Establish a comprehensive set of Sustainable Studios objectives and targets for regular environmental reviews;-

Ensure effective communication, awareness and understanding of the environmental policy;-

Measure and monitor the climate impacts of our activities, in line with the Greenhouse Gas Protocol, including:odirect emissions from owned or controlled sources such as vehicle or heating fuel (Scope 1);

oindirect emissions from the generation of purchased electricity, steam, heating and cooling consumed
within the organisation (Scope 2); and where possible,oand over time, other indirect emissions that occur in our value chain (Scope 3);oas well as other key environmental impacts around waste and pollution.

We will communicate this policy and environmental performance to our staff and other relevant stakeholders, andpublish this Policy on our website.

4.

WHO DOES THIS POLICY APPLY TO?
This policy applies to all persons working for the Group or any subsidiary company or on our behalf in anycapacity, including team members at all levels, directors, officers and employees, agency workers, secondedworkers, volunteers, interns, freelancers, and contractors. We also encourage any third party companies wework with to adopt a similar policy.

End of document.

CONFIDENTIAL AND PROPRIETARY - Proprietary notes apply. Printed documents are subject to change. Verify correct revision before use.
PROPRIETARY NOTE: This document contains information proprietary to Keywords Int’l. Any disclosure or use is expressly prohibited, except upon explicit written permission.