CSC MD – Oct. 2025

Application Guide
Examination Based on Agreement with China Scholarship Council- Master’s Program and Doctoral Program - October 2025
Japan Advanced Institute of Science and Technology (JAIST) is recruiting students to enroll in JAIST
under the “China Scholarship Council (CSC) Scholarship Program”. JAIST accepts students who
have passed the selection by JAIST and have also passed the selection by CSC.
I. Number of Students to be Admitted
SchoolGraduate School of Advanced Science and Technology

Division

Division of Advanced Science and Technology

Program

Master’s and Doctoral Programs

Number of students

10 in total

II. Enrollment Year and MonthOctober 2025
III. Application Deadline
Friday, January 31, 2025
Note: Application documents must arrive at JAIST by the above deadline.

IV. Eligibility Requirements
Applicants must be Chinese nationals and meet all the following conditions:A. Master’s Program
1) Those who fulfill the requirements to apply for the scholarship set by CSC.
2) Those who have obtained (or will obtain) a bachelor’s degree by the end of September 2025.
B. Doctoral Program
1) Those who fulfill the requirements to apply for the scholarship set by CSC.
2) Those who have obtained (or will obtain) a master’s degree by the end of September 2025.
V. Submission of Your Application Documents
There are five main steps when applying for the selection by JAIST:
Step 1: Read the instructions in this guide carefully.
Step 2: Check your eligibility.
Step 3: Contact the faculty you wish to be supervised and obtain an informal consent of acceptance inthe laboratory after enrollment.
Note: This consent is informal, therefore, it does not mean you will succeed in the examination.

Step 4: Please send PDF copies of all the application documents via email to the Admissions Section(Email:nyushi@ml.jaist.ac.jp). We will check your documents whether there are any mistakes1

or not and reply to you.

Note 1: Please write “(Your name) CSC_ pre-check” in the subject line.
Note 2: Please submit PDF copies of your documents for pre-check as early as possible.
Incomplete applications will not be accepted.

Step 5: Please place the hard copies (the originals) of all the required documents in an envelope andsend it by registered mail such as DHL, FedEX, or EMS to the address below. (Please writeapplicant’s name, address and rubricate “CSC Scholarship Program” on the envelope.)
Please keep the tracking number for your confirmation purpose and inform the Admissions
Section (Email:nyushi@ml.jaist.ac.jp) of it. Applicants are responsible to send all the required
documents to JAIST by the deadline.
Mailing Address and Contact:
Admissions Section
Japan Advanced Institute of Science and Technology (JAIST)
1-1 Asahidai Nomi Ishikawa 923-1292 JAPAN
Email: nyushi@ml.jaist.ac.jp
VI. Application Documents
General Instructions:All the application documents must be prepared in English or Japanese. Documents in languages
other than English or Japanese must be accompanied with an official translation in English orJapanese. Translations must be issued by the university or a public institution and bear the stamp or
embossed seal of the university or the institution and the signature of the authorizing official.
Translations from a Japanese language school or translation company are acceptable if they arestamped with the official seal of the translating body.

All the application documents are important to enable JAIST to make fair and accurate admissions
decisions and your applications will be rejected if you fail to submit any one of the required
documents.

The screening fee will be waived by JAIST.

Please download the forms at the following website.
JAIST Top Page > Admissions > [Application Guide] Master’s Program and Doctoral Program Examination for scholarship track > Application Guide for Examination Based on Agreement withChina Scholarship Council

Please read the following instructions carefully before preparing the application documents.

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1. Documents Required for Master’s Program
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Application Form [Form 1]
 Please attach a photograph of 4cm in length by 3cm in width which shows your full head andshoulders facing the front without a hat or any material covering your head and face, has nobackground and was taken in the past 3 months.
 Please provide a valid email address as we will contact you mainly by email. Please check yourinbox regularly.

2Curriculum Vitae [Form 3]

3

Consent of acceptance[The format is unspecified.]
Please submit a copy of the email which indicates the informal consent of acceptance in thelaboratory from your intended supervisor.

4

Two letters of recommendation[The format is unspecified.]
Please submit letters of recommendation from two persons. They are At the university where the applicant obtained (or will obtain) his/her bachelor’s degree:
Supervisors, the dean of your faculty or department, or the president, etc.
 At the company where the applicant is (or was) employed (if applicable):
An immediate supervisor or a manager of human resources department, etc.
Please show the following instructions and inform the deadline to your recommenders.
Please give your personal impressions of the applicant’s motivation, aptitude and characterto study. Please describe the details of the research or work that the applicant hasconducted.
Please provide your name, title/position, organization, signature, and date. Your signaturemust be handwritten. Please pass the letter to the applicant. He/She will submit the letter to
JAIST along with all other documents.
Note: Copies are NOT acceptable.

5Official transcript
An official transcript must be issued by the president or a dean of the university, junior college ortechnical college from which the applicant graduated (or will graduate) and bear the stamp or
embossed seal and the signature of the authorizing official. In the case that applicants obtained acourse by transfer admission, or attended an advanced course of a junior college or a technicalcollege, they must submit the transcript from the previous school (university, junior college or regularcourse of technical college).
Applicants should submit one of the following:a) Transcript issued by university (original)b) Certified true copy of transcript by university (original)c) Certified true copy of transcript by public institution (original)
Note: Copies are NOT acceptable.

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Proof of (expected) graduation
Proof of (expected) graduation must be issued by the president or a dean of the university, juniorcollege or technical college from which the applicant graduated (or will graduate) and bear the stampor embossed seal and the signature of the authorizing official. It must specify the exact date of(expected) graduation.
Applicants should submit one of the following:a) Graduation certificate issued by university (original)b) Official letter issued by university (original)c) Certified true copy of diploma by university (original)d) Certified true copy of diploma by public institution (original)
Applicants who have not completed their final semester at the time of application must submit anofficial document from their school indicating the expected date of graduation. Such students should
then submit either (a), (b), (c) or (d) to the Admissions Section by mid-October 2025. If an applicant
does not submit one of the above, his/her admission may be revoked even after enrollment.
Note: Copies are NOT acceptable.

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Proof of (expected) bachelor’s degree
Proof of (expected) bachelor's degree must be issued by the president or a dean of the university,
junior college or technical college from which the applicant obtained (or will obtain) his/her bachelor’sdegree and bear the stamp or embossed seal and the signature of the authorizing official. If proof ofgraduation shows the bachelor's degree, proof of bachelor's degree is not necessary.
Applicants should submit one of the following:a) Bachelor's degree issued by university (original)b) Official letter issued by university (original)c) Certified true copy of diploma by university (original)d) Certified true copy of diploma by public institution (original)
Applicants who have not completed their final semester at the time of application must submit anofficial document from their school indicating the expected date of conferral of their degree. Suchstudents should then submit either (a), (b), (c) or (d) to the Admissions Section by mid-October 2025.
If an applicant does not submit one of the above, his/her admission may be revoked even after
enrollment.
Note: Copies are NOT acceptable.

8Statement of Purpose [Form 5]
Please clearly and concisely describe the research area you are interested in and write the course
titles you completed with excellent results during your undergraduate study. Also, please state yourmotivation to go on to the master’s program and future career goals.
The statement of purpose should be less than or equal to one page in length, single-sided, A4-sized
paper and written horizontally with the font size of 11 points or larger.
Do not attach any supplementary materials.

9Short Essay [Form 7]
Topic: “Study and research plan at JAIST”
The topic should be the study and research plan you wish to pursue. Applicants should describe theirresearch background, purpose and methods in their own words.
The condition of research preparation, the association with the research so far (e.g. graduation research)and the reason you wish to change the major etc. may be added in the essay.
The short essay should consist of about 1,000 Japanese characters or about 600 words in English, should
be written horizontally with the font size of 11 points or larger and less than or equal to one page in length,
single-sided, A4-sized paper.
Do not attach any supplementary materials.

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Self-Declaration Form of Applicability to a Specific Category [Form 8]411

Photocopy of the passport
Non-Japanese national applicants must upload a copy of their passports (the page with your fullname). Only for those living outside Japan at the time of application and do not have valid passports,
a copy of their family registers or citizenship certificates are acceptable. In this case, please note thefollowing information:
 Documents in languages other than English or Japanese must be accompanied with a translation
in English or Japanese.
 Please handwrite “I do not have a valid passport.” in that copy.

2. Documents Required for Doctoral Program
1

Application Form [Form 2]
 Please attach a photograph of 4cm in length by 3cm in width which shows your full head andshoulders facing the front without a hat or any material covering your head and face, has nobackground and was taken in the past 3 months.
 Please provide a valid email address as we will contact you mainly by email. Please check yourinbox regularly.

2Curriculum Vitae [Form 4]

3

Consent of acceptance[The format is unspecified.]
Please submit a copy of the email which indicates the informal consent of acceptance in thelaboratory from your intended supervisor.

4

Two letters of recommendation[The format is unspecified.]
Please submit letters of recommendation from two persons. They are At the university where the applicant obtained (or will obtain) his/her master’s degree:
Supervisors, the dean of your faculty or department, or the president, etc.
 At the company where the applicant is (or was) employed (if applicable):
An immediate supervisor or a manager of human resources department, etc.
Please show the following instructions and inform the deadline to your recommenders.
Please give your personal impressions of the applicant’s motivation, aptitude and characterto study. Please describe the details of the research or work that the applicant has
conducted.
Please provide your name, title/position, organization, signature, and date. Your signaturemust be handwritten. Please pass the letter to the applicant. He/She will submit the letter toJAIST along with all other documents.
Note: Copies are NOT acceptable.

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Official transcripts (undergraduate and master’s programs)
Official transcripts must be issued by the president or a dean of:(1) the university from which the applicant graduated or(2) the university from which the applicant obtained (or will obtain) his/her master’s degree.
The transcripts must bear the stamp or embossed seal and the signature of the authorizing official.
Applicants should submit one of the following:a) Transcript issued by university (original)b) Certified true copy of transcript by university (original)c) Certified true copy of transcript by public institution (original)
Note: Copies are NOT acceptable.

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Proof of (expected) master’s degree
Proof of master’s degree must be issued by the president or a dean of the university from which theapplicant obtained (or will obtain) his/her master’s degree and bear the stamp or embossed seal andthe signature of the authorizing official. It must specify the name of the degree.
Applicants should submit one of the following:a) Master’s degree certificate issued by university (original)b) Official letter issued by university (original)c) Certified true copy of diploma by university (original)d) Certified true copy of diploma by public institution (original)
Applicants who have not completed their final semester at the time of application must submit anofficial document from their school indicating the expected date of conferral of their degree. Suchstudents should then submit either (a), (b), (c) or (d) to the Admissions Section by mid-October 2025.
If an applicant does not submit one of the above, his/her admission may be revoked even afterenrollment.
Note: Copies are NOT acceptable.

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Statement of Purpose [Form 6]
Please clearly and concisely describe the research area you are interested in and write titles of thecourses you completed with excellent results during the master’s program. Also, please state yourmotivation to go on to the doctoral program and future career goals.
The statement of purpose should be less than or equal to one page in length, single-sided, A4-sized
paper and written horizontally with the font size of 11 points or larger.
Do not attach any supplementary materials.

8Research Outline[The format is unspecified.]
Please summarize the research you have undertaken in English or Japanese. Submissions shouldbe less than or equal to four pages in length, single-sided, A4-sized paper. The number of words isnot specified. If you have written academic papers, you may list them on the last page (Included in
the number of the pages). Each page must have the applicant’s name and the page number in theright upper corner. Do not staple pages together.

9Research Proposal[The format is unspecified.]
Please summarize the research proposal that describes what you wish to work on at JAIST in
English or Japanese. Submissions should be less than or equal to two pages in length, single-sided,
A4-sized paper. The number of words is not specified. Each page must have the applicant’s nameand the page number in the right upper corner. Do not staple pages together.

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Self-Declaration Form of Applicability to a Specific Category [Form 8]

11

Photocopy of the passport
Non-Japanese national applicants must upload a copy of their passports (the page with your fullname). Only for those living outside Japan at the time of application and do not have valid passports,
a copy of their family registers or citizenship certificates are acceptable. In this case, please note thefollowing information:
 Documents in languages other than English or Japanese must be accompanied with a translation
in English or Japanese.
 Please handwrite “I do not have a valid passport.” in that copy.

[Important] The details of “Copies are NOT acceptable.”
Certificates must be original. Certificates bearing an electronic seal but not issued on anti-counterfeiting
paper are not accepted unless the envelops are sealed by the university from which the applicants
graduated (or will graduate).
If applicants cannot submit the original, please submit the Certified True Copy, which is proved by theuniversity that applicants graduated from or a public institution such as an Embassy or a Consulate that6

it is the true copy of the original certificate.
VII. Selection Method and Result Notification
1) JAIST will conduct the selection by screening all the application documents.
2) Applicants will be notified of the result of the selection by JAIST in late February 2025. (TheCertificate of Tuition Exemption together with Provisional Acceptance Letter will be sent only to
successful applicants.)*(Successful applicants have to apply for CSC scholarship by the deadline and go through theselection by CSC. The applicants and JAIST will be notified of the result of the selection by CSC
in late June 2025.)
3) JAIST will make a final decision based on the result of the selection by CSC.
4) Final result notification will be sent to applicants in late July 2025.
VIII. Admission Procedures Deadline
JAIST will send instructions on admission procedures together with the final result notification tosuccessful applicants.
The admission procedures should be completed by early September 2025.
Please complete the procedures before the deadline.
IX. Note Applicants who failed this selection may enroll in JAIST as privately financed international
students if they pass the other admission examinations of JAIST.
Application documents which are incomplete will be rejected. Modification of submitted
application documents is not permitted. Documents will not be returned to the applicants.

If it is discovered that an applicant has made false statements or has neglected matters to bestated on application documents, the admission may be revoked even after enrollment.

Successful applicants cannot defer enrollment to a later semester or year. Applicants must do
the same application procedure for each examination they apply for.

Successful applicants must obtain a “Student” visa issued by the Japanese government before
coming to JAIST. If an applicant cannot obtain a “Student” visa, the admission may be revoked.

JAIST will start the visa procedures soon after the final result notification. Therefore, if you donot possess a passport, please obtain it in advance.

Admissions Section
Japan Advanced Institute ofScience and Technology (JAIST)
1-1 Asahidai Nomi Ishikawa 923-1292 Japan
Email: nyushi@ml.jaist.ac.jp

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