Example of How to Write the Primary Grant Application FormMonth Date, 2024

Be sure to include
the send date

Dear Mr. Toshiki Sakimoto,President of KANSAI OSAKA 21st Century Association
If the applying organization belongs toBe sure to affix a seal. Please use
Address of the applying organization:
an institution (university), include
the same seal or signature for any
information about the department,
future documents to be
Name of the applying organization:
research laboratory, etc.
submitted.
(Abbreviation)
Title and name of the representative person:

Write the name of organizationthat will implement the project(seal or signature)

Application for the Japan World Exposition 1970 Commemorative Fund Grant for Fiscal Year 2025
We are applying for the JEC Fund Grant for implementation of the following project, and hereby submit the documents requiredfor the application.

1.

Project

Write the project name using no more than 50 letters

Project nameAmount of grant) thousand yen

Contact Information

Person in charge

PositionContactpersons

Name
Address
Telephone（E-mailAssistant to the person in charge

2.

(Enter the applied grant amount. Less than three-quarters of thetotal project expenses applicable to the Grant.
The amount of the grant shall be between 1 million and 3
million yen and in units of one hundred thousand yen.

）

－

Fax（）

－）

－Enter the name and contact information of theperson in charge of clerical work.
Announcements, notice of being adopted/notadopted will be sent to the person in charge.

Position
Name
Address
Telephone（）－Fax（E-mail* Please accurately enter information such as postal code, address, organization name, as the notice of being adopted/notadopted and the like will be sent to the person in charge.
-1-3． Project categorySelect either one and put a check mark ☑.
Category
Project contributing to international cultural exchange or enhancement of international goodwill□ Project contributing to international cultural exchange□ Project contributing to international cooperation□ International project in the field of education□ International project in the field of academic study* Select either one and put a check mark .
4． Project Outline and Plan
① Project intent and purpose, contents, and expected results
Please describe the project intent and purpose.

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.
Project
intent andpurpose

If you choose "International project in the field of academic study" as the category, please describe the academic background(what you aim to achieve academically).
*The applications in the field of academic study will be examined by the committee members who are experts in fundamentalscience.

Please describe what you will do (if a conference, the theme, agenda, and contents) in an easy-to-understand manner.
Please describe the details in ④Specific details.

Projectcontents

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.

Please describe what results you intend to achieve by implementing this project.

Expectedresults

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.
Please provide the specific results you want to achieve.

② Internationality of the project and the relationship with Japan
Please describe the internationality of the project as well as the relationship with Japan (selling points that can broadly define how Japan willcontribute to the partner country and international society via your project).

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.

-2-③ Ripple effect on society
Please describe ripple effect on society.
If the project has been adopted in the past, please include the effects of the previous implementation and the (expected) effects of continuing theproject.

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.

Please describe ripple effect on society.
If the project has been adopted in the past, please include the effects of the previous implementation and the (expected) effects of continuing theproject.

Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.

④ Project Outline and Plan
Please describe project details.

Please provide a detailed description of your project.
Be sure to include the measures against infectious disease
and alternative plans.
Schedule (Please provide a schedule that includes preparation time.)

Project details

Regarding the schedule for your project, please give us all the details of which you are
currently aware.
Example:(Year/Month) Information disclosed(Year/Month/Day) Rehearsal(Year/Month) to (Month) Participation invited(Year/Month/Day) Project implemented(Year/Month) Pre-event(Year/Month) Post-event meeting
From: Year ( ). Month ( ). Day ( )To: Year ( ). Month ( ). Day ( )(days)

Project period

Enter the project period to be announced to the general public (period to be put on theposters, flyers, etc.).
If there are varied periods, such as multiple stages of performance, enter the first date of
implementation and the final date of implementation.
The period subject to the Grant is from April 1, 2024 to March 31, 2025.

Scheduled date ofcompletion

Date: Year ( ). Month ( ). Day ( )(Scheduled date of the final payment for the Grant eligible project expenses)
Enter name of the prefecture (if overseas, country/region) and name of venue

Venue

Implementer

Reasons for choosing the location.
（No. of performers:*(of those from outside Japan:
fromNo. of staff:*(of those from outside Japan:
from*Required）
countries [country names:])countries [country names:])Enter the number of staff for the project(*The number of people who will be outside Japan must be entered.)-3-Visitors and participants (total number of people during the project)
Number of people:
people(of those from outside Japan :peoplefromcountries [country names:])Enter the number of expected visitors and participants for the project.
In the case of the publication of books, websites, film productions, enter the expected
number of users in a year
*The number of people outside of Japan must be entered.

Number ofexpected visitors
and participants

Please tell us how you plan on getting visitors and participants specifically from outside Japan.

Fee charged (if any): ¥Fee charged

If charging a fee, enter the amount by category.
(Example) Member: 20,000 yen, Student: 10,000 yen
If there is no fee, nothing needs to be written.
Please give a detailed description of the PR plan of the project.
Enter the PR plan using newspapers, television, magazines, etc. and creation of posters, leaflets, etc.

PR planning
anddevelopment

Please give a detailed description of how you will communicate the results of the project to the public.
Please give specific and easy-to-understand descriptions because such descriptions
provide the basic data for examining applications.

Website URL
Please list the printed matter and the like that is to show an acknowledgement of funding by the Association

Acknowledgemen
t of funding by theAssociation

Current phase ofproject

Example: Website
Poster: 100 copies
Flyers: 10000 copies, etc.
□ The project is in the planning/concept development phase.
□ Planning is completed and preparatory work is progressing for the implementation of theproject.
□ Details are being worked out for the implementation of the project.
Select either one and put a check mark ☑

⑤ Needs for the JEC Fund Grant
What will become of the project if the JEC Fund Grant is not awarded?
□ The project will be implemented as shown in this application form.
□ The project will be implemented on a smaller scale.
□ The project will not be implemented.

5.

Select either one and put a check mark ☑

Source of Information on Grant (Check as many as apply.)□ The Association’s official website□ Japanese Embassy/Consulate□ Academic society □ University/college □ Other ()-4-6.

Profile of Applying Organization
Pronunciation

Pronunciation

Name of the applying organization(abbreviation)□ Yes

Corporate status

Website URL

Name of the representative person

Date ofestablishment□ NoYearMonth

http://

Purpose ofEnter the purpose of the establishment of the organization

establishment

Enter the history of the organization from establishment to date.
Example: Established in XXXX. Started YY business in XXXX.

History

Merged with ZZ in XXXX, etc.

Enter major past achievements.

Past achievements

Have you been
awarded the JEC
Fund Grant in thepast?

□ Yes

□ No

* If yes, indicate the fiscal year when the grant was awarded, the amount of the grant money, and the outline of the project
implemented with the grant.
(Fiscal year:

Amount of the grant money:yen)Outline of the project:* Describe the purpose of establishment, history, and past achievements both briefly and specifically.
Attached documents
Corporation

Voluntary organization

Articles of incorporation,
List of directors, andFinancial statements of the last two years
Bylaws, regulations, etc. of the organization,
List of executives
Last two financial statements of the projects* Budget plan for a new project(Note) All of the documents should be A4-sized (21 cm x 29.7 cm). A booklet form is not allowed.

-5-Should match the applied
Income and Expenditure Budget for the Grant Eligible Project/Income Breakdown/ Expenditure Breakdown
grant amount.
(1) Example① Income and Expenditure Budget for the Grant Eligible Project
Income and Expenditure Budget for the Grant Eligible Project
IncomeIncomeAmountJEC Fund Grant

2,000,000

1Own funds

5,200,000

2Participation fees

3,500,000

3Sponsorship fees

4,000,000

4

Other grants

2,500,000

Should match the items andamounts of the Income
Breakdown.

Total
1.

2.

Expenses not to be covered bythe JEC Fund Grant

The income total shouldmatch the expenditures

Expenditure

Expenses to be covered by the JEC Fund Grant

breakdown

Budget items

Expenditure

17,200,000

breakdown

Budget items

Amount1Printing and binding
expenses

2,000,000

2Hall rent

7,000,000

3

Travel expenses

2,000,000

4

Accommodation expenses

2,400,000

Should match the items andamounts of the Expenditure
Breakdown.
Sub-total of expenses to be covered by
the JEC Fund Grant
Secretariat expenses
Expenses for food and drink

13,400,000
2,000,000
1,800,000

The Expenditure Breakdown is not
required to be included.
Sub-total of expenses not to be coveredby the JEC Fund Grant3,800,000

Total

17,200,000

Please be aware of the distinction between “project expenses applicable to JEC Fund Grant” and “project expenses not applicable to JEC FundGrant” shown above when filling in each column.
Project expenses to be covered by the Grant:•Expenses directly required for the project•
Expenses incurred during the implementation of the eligible project•
Payments made for/expenses provided to persons other than the project収支を合わせてください。
implementing organization
Project expenses not to be covered by the Grant:•Routine operating expenses of the project implementing organization•
Personnel expenses of the secretariat•
Performance fee or reward to be paid to the project implementing organization•
Food and drink, sightseeing, and attraction expenses, special transportation charges(first class or business class airfare and Shinkansen bullet train first class (green) fare)•
Expenses incurred by a person accompanying a participant, etc.
However, expenses incurred by an attendant to a disabled participant may be covered by the Grant.
•Payments to an affiliated body of the project implementing organization (i.e., a co-hosting organization, a member organization of theexecutive committee, etc.)
Contingency reserve may be included in the “expenditure” column only if it is intended to cover unexpected expenses that may arise during
the implementation of the project for this year.
In the event that there is a lot of contingency reserve or money carried over and described in the expenditures column, the Grant maybe reduced.
If there are other budget items than those shown in the sample forms, please indicate such items.

-6-② Income Breakdown
Income Breakdown
Income Breakdown 1
Budget item
Own funds
Total

Breakdown
Own funds at handContribution from XX Prefecture
Contribution from YY City－

Amount3,200,000
1,000,000
1,000,000¥5,200,000

Income Breakdown 2
Budget item
Participation fees

Breakdown¥ 20,000 ×100 participants¥ 10,000 ×150 participants

Total

Amount2,000,000
1,500,000¥ 3,500,000－

Income Breakdown 3
Budget item
Sponsorship fees

Breakdown¥ 1,000,000 ×3 organizations¥ 500,000 ×2 organizations

Total

Amount3,000,000
1,000,000¥ 4,000,000－

Income Breakdown 4
Budget item
Other grants

BreakdownAmountXX Prefecture

1,000,000

Ministry of YY

1,000,000

Grant from XX Foundation

500,000

Total¥ 2,500,000－② Expenditure Breakdown
Expenditure Breakdown
Expenditure Breakdown 1
Budget item
Printing andbinding expenses

BreakdownAmountLeaflet: ＠¥ 100 ×10,000 copies

1,000,000

Program: ＠¥ 1,000 ×500 copies

500,000

Poster: ＠¥ 250 ×2,000 copies

500,000－¥ 2,000,000

Total
Expenditure Breakdown 2
Budget item
Hall rent
Total

Breakdown¥ 700,000 ×10 days

Amount7,000,000¥ 7,000,000－

Expenditure Breakdown 3
Budget item
Travel expenses
Total

BreakdownAmountInvitation from overseas: ¥ 150,000 ×10 persons

1,500,000Invitation inside Japan: ¥ 50,000 ×10 persons

500,000¥ 2,000,000－Expenditure Breakdown 4
Budget item

Breakdown

Accommodation
expenses

Invitation from overseas: ¥ 12,000 ×10 persons ×10 nights
Invitation from overseas: ¥ 12,000 ×10 persons ×10 nights

Total

Amount1,200,000
1,200,000¥ 2,400,000* Airfare may be covered up to economy class fare (but excludes first class and business class fares)
Railway transportation may be covered up to the ordinary fare, seat reservations, and limited-express charges, but excludes
Shinkansen bullet train first-class (green) fare-7-(1) Instructions for filling in the income and expenditure columns in the Fund Allocation Table① The budget should be indicated in Japanese yen. You are required to prepare a budget table in the currency of
your country and then convert all the amounts into Japanese yen. (Please attach data of the exchange rate used forthe conversion.)② The names and categories of expense items in the sample form above are shown for reference purposes only. You
may use your own expense item names and categories to fill in the form based on your project budget.
③ Please make sure that the total income amount is equal to the total expenditure amount. You are therefore
required to bring the difference in amount between total income and total expenditure to zero by adjusting
the amount of “own funds” or that of “project expenses not applicable to JEC Fund Grant.”④ Do not enter any income, including balance brought forward.
(2) Income① JEC Fund Grant
The subtotal amount of the “JEC Fund Grant” should account for less than 50% of the subtotal of the “projectexpenses applicable to JEC Fund Grant.” Please see page 9 to refer to the countries that can apply for the Grant
amount exceeding 50% of the subtotal.
② Own funds
If you have your own funds that can be allocated to the project, please indicate the amount of such funds, provided
that such funds should be distinguished from the following incomes:i.
Participation feesii.
Sponsorship feesiii.
Company or personal donation
iv.
Other grants③ Participation fees
If income is generated from admission fees or participation/registration fees, please indicate the amount.
④ Sponsorship fees
If income is generated or expected to be generated from sponsorship fees or personal donation, please indicate theamount.
(3) Expenditure① Please be aware of the distinction between “project expenses applicable to JEC Fund Grant” and “project expenses
not applicable to JEC Fund Grant” shown above when filling in each column.
Project expenses to be covered by the Grant: Expenses directly required for the project Expenses incurred during the implementation of the eligible project Payments made for/expenses provided to persons other than the project implementing organization
Project expenses not to be covered by the Grant: Routine operating expenses of the project implementing organization
 Personnel expenses of the secretariat
 Performance fee or reward to be paid to the project implementing organization

Food and drink, sightseeing, and attraction expenses, special transportation charges (first class or businessclass airfare and Shinkansen bullet train first class (green) fare) Expenses incurred by a person accompanying a participant, etc.
However, expenses incurred by an attendant to a disabled participant may be covered by the Grant.
Payments to an affiliated body of the project implementing organization (i.e., a co-hosting organization, amember organization of the executive committee, etc.)② Please attach the Expenditure Breakdown form to give detailed information on the “project expenses
applicable to JEC Fund Grant.”③ Expenditure Breakdown
Please write down any relevant items, such as expenses for printing/bookbinding or renting a hall.
④ Contingency reserve may be included in the “expenditure” column only if it is intended to cover unexpected
expenses that may arise during the implementation of the project for this year.
(If you include in the “expenditure” the reserve intended to cover expense for a future project, the amountof the JEC Fund Grant to be awarded will be reduced.)⑤ If the project involves both personnel invitation and dispatch, specify each amount separately in the “Breakdown”
column of the “Expenditure Breakdown” form as “budget for personnel invitation” and “budget for personnel-8-⑥⑦dispatch.”
If the project involves both domestic and foreign operations, specify each amount separately in the “Breakdown”
and “Amount” columns of the “Expenditure Breakdown” form.
If there are other budget items than those shown in the sample forms, please indicate such items.

Points to Be Checked① Please make sure that all the application forms are completed in English or Japanese.
② Project Outline and Plan
Make sure that all the necessary information is provided.
If numerical information, such as the number of people and date, is not fixed at the time of application, indicate
estimated numbers.
③ Income and Expenditure Budget for the Grant Eligible Project
Errors are often found in calculations of the amounts for “Subtotal;” “Expenses covered by JEC Fund Grant;” andfor the “JEC Fund Grant.” Please follow the process outlined below to calculate correct amounts.
(A) The amount of “Subtotal” of “Expenses covered by JEC Fund Grant” × percentage of coverage (75%, 90% or100%)(B) Upper limit of amount by project applied(C) Amount of either (A) or (B), whichever is smaller
Amount of “JEC Fund Grant” to be specified in the table by the applying organization = Amount at least 500,000
yen and equal to or less than (C)④ Currency
The amount of the budget in the Fund Allocation Table should be indicated in Japanese yen. You are required toprepare a budget table in the currency of your country and then convert all the amounts into Japanese yen, whichshould be submitted to the Association.

Attachments①

Articles of incorporation, bylaws, company rules and other documents showing financial conditions ofthe applying organization.

②

Documents showing the outline of the activities of the applying organization(Example: Brochures showing the activities, leaflets of past undertakings, newspaper articles, etc.)
Printed copies of profile, management policy, board members’ list and other relevant information of theapplying organization shown on its official website.
Note: Please avoid attaching materials that are too thick or too large.

-9-