Sep. 7th, 2021
Dear Parents/Guardians（Principal:） Elem. School

Online lessons using Web-conference service such as Microsoft Teams(Microsoft Teams など Web 会議サービスを利用したオンライン授業について)

Tablet-type computers for study (GIGA terminal, hereafter) are distributed to each
student one per one under the concept of GIGA school. GIGA terminals are not only forusing in school lessons but also planned for using on online lessons※ where families
and school are connected through web-conference services such as Microsoft Teams orZoom and teachers instruct students through internet, which should be beneficial forthe temporary closure of school or class caused by the coronavirus infection, etc. or forsupporting the students who cannot come to school because of disease cure.
As for the online lessons, we would like to request parents/guardians theunderstanding and acknowledgements on the following matters.

※ About Online Lessons
We envision the following lessons as online lessons in our city, which we conduct
through internet, using web-conference services such as Microsoft Teams or Zoom andlesson-supporting software such as Loilo Note School.
・Guidance to children where teachers conduct using lesson-supporting tools,
・Real-time observation of the lessons that is conducted in the classroom,
・Both-directional lessons where students join to the classroom lessons from home, etc.

【About Security】〇 Student logs in GIGA terminal with ID and password assigned to each student.
・In the case of real-time observation to the class or both-directional lessons between
classroom and home, children’s voice or image are transferred on the network.
However, each lesson is assigned individually to the conference room, and each
student joins to the lesson with ID and password. Also, for general use of terminals,following security measures are being applied.
〇 Major Security Countermeasures
・The countermeasure to prevent students from watching inappropriate webpage when
they use terminals. (Web filtering)・The countermeasure against internet virus that prevents normal computer use orworks visciously to inflict harm to the users or terminals. (The countermeasure formalware)
・The countermeasure to administer the overall security system, such as locking
terminals or data deletion from remote in the case of theft or lost, to prevent theinstallation of malice software and for control of each terminal usage. (MDM)

What we would like to request:
Please cooperate on the following matters at each home in order to protect the personal
information adequately in online lessons.
【About Equipments and Network】
・Use GIGA terminal that is borrowed from school.
・ As for GIGA terminal that is brought home, either “Wi-Fi corresponding” GIGA
terminal or “LTE corresponding” GIGA terminal is assigned according to the home WiFi environment that we confirmed before. Please connect to Wi-Fi, if you have Wi-Fi
environment.
・Please contact to school, if you could not receive lessons with the trouble on equipment
or network during online lessons.
【Management on Account and Password】
・The account that school informed is distributed only for study. It cannot be used for
private usage other than study.
・It is the major premise that the account or password is adequately controlled by eachowner. The information of account or password for such as student or connection tothe online conference should be prevented from leakage to outside.
【Treatment on Personal Information and Copy Right】
・The videos, etc. created by students during online lessons are treated properly as apersonal information in our school and will not be recorded or stored. At home too,since recording image, voice, or pictures (including screenshot) of the document orvideo material used in online lessons or of the lesson itself are totally prohibited,
please never do them.
・Please do not disclose on the internet (SNS, etc.) student’s personal information andthe situation of online class.
・When joining the class from home therough web-conference system, please make sure
video on to always show the joining student. Also, please pay attention to thebackground where student’s room may appear.

We will perform safe and appropriate information management putting consideration
as much as possible on the protection of personal information and copy rights when westart online lessons. If you have any unknown things, consultation, or questions, pleasecontact to school. Under the cooperation with families, we will conduct online lessons
in the adequate manner at the necessary time and support the students’ learning morethan ever. We will appreciate your understanding and cooperation.
As for GIGA terminal usage at home, please take a look at the leaflet “We will lend
GIGA terminals to everyone”.