Appendix 1

2. Login
In using iPortfolio system, you first access a login page athttps://iportfolio.jaist.ac.jp by a Web browser as shown in Figure 1.

2. Login
Use your login ID and password same as JAIST services. You caniPortfolio System
Simple Manual for Student

access the system with SSL connections from JAIST campus network.
In system
using isiPortfolio
system,you firstandaccessa Youlogincan
page
at
This
also available
in JapaneseEnglish.
switch
https://iportfolio.jaist.ac.jp
Webicons.
browser as shown in Figure 1.
with system languages withby
thea flagUse
your
ID andfrom
passwordsame ofas" JAIST
services. You
canYou
can loginalso accessthe website
Self-Assessment
SystemiPortfolio System
Simple Manual for Student

accesstheInnovation
system with
SSL connections
from JAIST campus network.
for
GlobalCreativity".
This system
is alsoin→Japaneseand English.
JAIST
TOP PAGE→ available
Education
Taking Courses→ You can switchwithsystem languages
withfortheflag icons.
Self-Assessment
SystemGlobalInnovation Creativity

https://www.jaist.ac.jp/english/education/courses/rubric.html

1. System Outline
JAIST iPortfolio system was developed to support your reflection
for learning activity of global innovation education in JAIST. This

1. System
systemOutline
provides dashboard, goal setting, self-assessment of rubric,study plan/record, group minor research, and news.
JAIST iPortfolio system was developed to support your reflection
for learning activity of global innovation education in JAIST. This
This system is now α version and is updated as needed.
system provides dashboard, goal setting, self-assessment of rubric,
Although this manual will be also updated, actual screen
study plan/record, group minor research, and news.
images may be a bit different from the manualʼs ones.
If you find some problems for usage or have requests forThis system
is contactnow
α toversionandforis Innovative
updatedasResearchneeded.
updating,
pleasecontact
toDistanceCenterDistance
updating,
pleaseLearning
Unit,

Althoughwill (CIDER).
be Infrastructure.
also updated,
actualscreenEducationandmanual
Research
We will We
refer
your
Centerfor this
Advanced
Computingwilltorefer
toFigure 1. Login Screen

imagesmay be a bit different from the manualʼs ones.
feedback.
yourfeedback.

If you find some problems for usage or have requests for

updating, please contact to Distance Learning Unit, ResearchCenter for Advanced Computing Infrastructure. We will refer toFigure 1. Login Screen

your feedback.

1/8

2/8

1/8

2/8

3. Dashboard

The dashboard chart shows the results of your latest selfassessment. The chart on the left shows the average point of theAfter log-in to the system, you can see a dashboard screen aslatest assessment for each evaluation axis and the chart on the rightshown Figure 2. The list of current task asked to you is shown atshows the latest assessment results for each evaluation item. By

3. Dashboard
upper half of the screen. You can access each function from this list.

The dashboard
chartshows the axis
results
ofbottomyour latest
selfclicking
the button of
the assessment
at theof the rightThe charts related to the results of your self-assessment are shownassessment.
The chart on theleft showsitems
the average
point of thechart, the corresponding
assessment
are displayed.
Inlog-insystem,Thereyou cana dashboard
screenat Afterbottomhalf toof the screen.
is a seesystemmenu at the
top asoflatestassessment
each evaluationand thecharton theofrightaddition,from thefor“Select
comparisonaxis
chart”
at thebottomtheshown
Figurewhich
2. Thelist ofyour
currenttask
to user.
you isWhen
shownyouatthe screen,
shows
name
asaskeda loginshows
the latest
assessment
results
each evaluation
item.selfBy
dashboard,
it is possible
to show
the foraveragevalues of past

upper
the screen.
You canaccesstheeachfunctionfromscreen
this list.
changehalf
theofsizeof the Webbrowser,layoutof theisclicking
the button
ofaverage
the assessment
bottomasof shown
the right
assessment
and thevalues ofaxis
all atthethestudents
inThe
charts related
to theresultsof yoursupports
self-assessment
shown
automaticallyalignedsince
this system
responseare
design.

chart,
figure 3.the corresponding assessment items are displayed. In

at bottom half of the screen. There is a system menu at the top of

addition, from the “Select comparison chart” at the bottom of thethe screen, which shows your name as a login user. When you

dashboard, it is possible to show the average values of past self-change the size of the Web browser, the layout of the screen isassessment and the average values of all the students as shown in

automatically aligned since this system supports response design.

figure 3.

★

Figure 2. Upper Part of Dashboard Screen

Figure 3. Bottom Part of Dashboard Screen
Figure 2. Upper Part of Dashboard Screen

3/8

4/8

- 76 3/8

4/8

資料

Appendix

Figure 3. Bottom Part of Dashboard Screen

4. Goal Setting (from 2017)

5. Self-Assessment

4. Goal Setting (from 2017)

5. Self-Assessment

The self-assessment
self-assessment function
functionisisused
usedforfor
yourself-assessment
yourself-assessmentof

As shown
shown inin Figure
Figure 4,4, the goal setting function is used for settingAs

theAstarget
at theglobalof graduation
as a isglobalshownlevelin Figure4, timethe goalsetting functionused innovation
for setting
leader.
Each
item
of 4
check
your
targetYou level
can
move
the
function
ifYouyoushould
click
“Goal
Setting”
thetargetatconsists
thetotimeoflevels.
graduation
as a theglobalinnovationof Thetherubrics
designedbyglobalinnovation
leadereducation.EachYou
therubrics
designed
byfunction
globalinnovation
leadereducation.
self-assessment
isused for yourself-assessmentofrubricitem toconsistsofby4including
levels innovationof links
achievement
asgoal
can rubrics
move
the page,for leader
edit samepagesof thesix Eachselfthedesigned
globaleducation.

goals,
theAftertask that,
istimesmoved
toprevious
task
Note:
The
them asmany
as canneededyourpage.
mid-term
defense.
you
only bydisplay
them.
Oncedefense
you register
set (forthebuttonis worked
all thetask
rubricitems.
Master's
students)or checking
bytosubmitting
yourresearch(forgoals,
thetask is after
moved
previous
page.
Note:proposal
The register

is
moved
toyou
previous
task
page.
Note:
The
registerworkedcanregisteryourcurrent
level
for
each
rubricitem(whichistheconsiststheperiod,cannotinput
it. Onceyouassessthebutton
rubric,task
after
checking
all therubricitems.
of moved
4 levelsthesameaspage.
Goal
Setting).
can modify
selfistoas
previoustask
Note: TheYouregisterbuttontheseis worked

levelsregisterthem.
Youmodifythem
byyour
mid-term
menu andonthe
top ofthe screen.
Each
item
consistsof
4 yourlevels.
You
leader.
Each
itemconsistsof 4 canlevels.
You shouldchecktargetdefense.
Afterthat,target
you can
them.
Once
you
set
the
shouldand
check
your
levelsanddisplay
register
them.
You
can
modifylevelsregisterthem.
Youonlycanmodifythem
byyour
mid-term

setting.
You consists
can modify
duringsame
the period.
Afterassessment
periods
ifofyouclickassessment
the“Self-assessment”
menu
on
the
rubricitem
4yourlevelsof achievement
as the
goal
the
you
Once
you thatassessrubric,theAftertask
top period,of thescreen.
Afterinput
clicking
the link
youthewant
to edit,you
setting.
You
cancannot
modifyyourit.assessment
duringtheperiod.

assessments
aftercheckinganytime.
all the rubric items.

DoctoralAfter
that, youonly display
buttonis students).
worked after
checking
all canthe rubric
items.them.

Figure 5. Self-Assessment Display Screen
Figure 5. Self-Assessment Display Screen

Figure 4 Goal-Setting Screen
Figure 4 Goal-Setting Screen

5/8

6/8

5/8

6/8

6. Study Plan/Record (from 2018)

7. News

6. Study Plan/Record (from 2018)

7. News

The study plan/record
plan/record function is used
used forfor planning/recording
planning/recording your
your

The news function shows latest update information of the system

activity toto reflectreflect on
on your
your JAISTJAIST study
study andand researchresearch as
as shown
shown inin Figure
Figure 6.
activity
The study plan/record function is used for planning/recording yourYou cancan input
input your
your information
information anytime
anytime fromfrom thethe systemsystem menu
menu at
at thethe topYou
activity to reflect on your JAIST study and research as shown in Figure 6.
ofof thethe screen.
screen. You
You can changechange the page by clicking the study plan/record
You can input your information anytime from the system menu at the toptabsʻEnrollment Informationʼ,tabs such
such as ʻEnrollment
Informationʼ, ʻStudy
ʻStudy Planʼ,Planʼ, ʻApproved
ʻApproved Entriesʼ,Entriesʼ, andof the screen. You can change the page by clicking the study plan/record
ʻEntries
One MonthMonth Prior
PriortotoCompletionʼ.
Completionʼ.Please
Pleaseinput
yourinformation
ʻEntries One
input
your
informationfortabs such as ʻEnrollment Informationʼ, ʻStudy Planʼ, ʻApproved Entriesʼ, and
for
items
*(textinput)# (option
selection).
other
items
the theitems
withwith*(textinput)
andand# (option
selection).
TheThe
other
items
will
ʻEntries One Month Prior to Completionʼ. Please input your information forwill
be filled
Educational
Affair
Department.
inputting,submitbe filled
by byStudent
Section.
After
inputting,After
submitthe data
into thethe items with *(text input) and # (option selection). The other items willdata
intobythesystemby clicking
ʻSUBMITʼbottomof page.
systemclicking
ʻSUBMITʼbuttonat thebutton
bottomatofthepage.
If youcheck
be filled by Student Section. After inputting, submit the data into theIf
you Temporarilyʼ
check ʻSave Temporarilyʼ
and clickdata will
be storedʻSave
and click ʻSUBMITʼ,theʻSUBMITʼ,data will thebe stored
temporarily.
system by clicking ʻSUBMITʼ button at the bottom of page. If you check
temporarily.
In the ʻ(First Year / Second Year…) Study Planʼ, Please write course ID
ʻSave Temporarilyʼ and click ʻSUBMITʼ, the data will be stored temporarily.
the ʻ(First
Yearyou/ Second
Year…)
courselikeInK200
in whichplan toenroll.Study
After Planʼ,
that, Pleasecourse write
title willbe
In the ʻ(First Year / Second Year…) Study Planʼ, Please write course ID
ID
like K200 inwhich youto enroll.
After
title
be
automaticallydisplayed.
Youplando notneed toaddthat,ʻEʼ atcourse
the endof willcourselike K200 in which you plan to enroll. After that, course title will be
automaticallyYou donot needto add willʻEʼ atend of course
ID.
ID. At the enddisplayed.
of each term,
numberof credits
bethedisplayed
if you can
automatically displayed. You do not need to add ʻEʼ at the end of courseAt
the theend courses.
of each term,
numberof credits
will befordisplayed
youacademic
can taketake
There
are some
columnrecordif of
ID. At the end of each term, number of credits will be displayed if you canthecourses. with
Theresupervisor
are someatcolumn
for record
academic Informationʼconsultation
consultation
the bottomof theof
ʻEnrollment
take the courses. There are some column for record of academic
withsupervisor
the bottomof theʻEnrollment
ʻ(Firstand ʻ(FirstYear at/ Second
Year…)
Study
Planʼ. UseInformationʼthese areasandto record
consultation with supervisor at the bottom of the ʻEnrollment Informationʼ
Year/ SecondofYear…)
StudyPlanʼ.
Usethese areas to record the contents
the contents
discussion
with
your
supervisor.
and ʻ(First Year / Second Year…) Study Planʼ. Use these areas to recordof discussion with your supervisor.
the contents of discussion with your supervisor.

as Theshown
in figure7. shows
Once youaccesstheinformation
news, the task
is system
moved
news
function
latestupdateof theto previous
page.
asshown intask
figure7. Once you access the news, the task is moved
to previous task page.

★

Figure 6 Study Plan / Record Screen
Figure 6 Study Plan / Record Screen
7/8
7/8

8/8

- 77 -

8/8

資料

Figure 7 News Screen

Appendix

Figure 7 News ScreenAppendix 2

Ishikawa Campus

Guide for Self-Assessment System for Global Innovation Creativity

Use the Portfolio System（https://www.jaist.ac.jp/english/education/courses/rubric.html）to enter your levelof Global Innovation Creativity. Check the manual in the Portfolio System.
＜JAIST TOP PAGE → Education → Taking Courses →Self-Assessment System for Global Innovation Creativity＞
Perform self-assessment and set an appropriate target level when starting at JAIST. Please remember to record
your achievement level at each occasion of “Timing to enter” showed in the following table.

Timing to enter① Orientation② When you finish
required courses
S101, S102, S503,
T001, or T051

③ When you finish Group
Minor Research［Only object person］

Example of occasion to enter【M：Master’s students】【D：Doctoral students】(APR：Students who enrolled in April)(OCT：Students who enrolled in October)

What to enter Enter your current level (Level 1～4) and set
appropriate target level by the time of graduation.
（※）

【M・D】
(APR) April of the 1st year
(OCT) October of the 1st year
[Division of Advanced Science and Technology]【M・D】(APR) June of the 1st year
(OCT) December of the 1st year
[Division of Transdisciplinary Sciences]【M・D】(APR and OCT)
When you finish required courses【M】(APR) January of the 1st year
(OCT) January of the 2nd year
【D】
(APR and OCT) Not applicable Enter your current achievement level (Level 1～4).
 Required courses for each division are as follows.
[ Division of Advanced Science and Technology ]S101・S102 or S503
[ Division of Transdisciplinary Sciences ]T001 or T051
 In case you choose a Group Minor Research, a peer
or a supervisor of the Group Minor Research will
evaluate your performance. For the details, follow
the supervisor’s instructions.

④ When you submit
a research proposal【M・D】(APR) End of March of the 1st year
(OCT) End of September of the 1st year Enter your current achievement level (Level 1～4).

⑤ When you finish Midterm Presentation(APR and OCT)【M】Approximately 6 months before graduation【D】Approximately 6 months after enrollment

 Enter your achievement current level (Level 1～4).

⑥ When you apply for adegree【M】(APR) January of the 2nd year
(OCT) June of the 2nd year
【D】
(APR) January of the 3rd year
(OCT) July of the 3rd year Enter your final achievement level and confirm it
comparing to the target level you set at beginning.

★

（※）Please set the target level according to your level and aim to reach your target level in 6 or moreassessment items out of 11 by the time of graduation. You can lower your target level until thetiming of ⑥ “Mid-Term Presentation for Master’s Program or ⑤ When you submit a research
Proposal for Doctorial Program.

資料

Appendix- 78 -

Appendix 3
For master’s students(Ishikawa Campus/Tokyo Satellite)

Study Plan/Record<Important Points>¾

This document is a record between yourself and your supervisor. Submission of this document does notconstitute approval of course registration, or leave of absence.

¾

Read it carefully, follow the instructions and keep your record updated.

¾

At the end of every term and before each Submission Time, plan to consult with the supervisor.

¾

Use the Portfolio System (https://iportfolio.jaist.ac.jp) to fill, submit and update the record. Check the
manual in the Portfolio System.

¾

Update the record when anything newly added or changed.

¾

You must strictly observe the submission deadline(s). This document must remain at JAIST.

¾

For students in Tokyo Satellite, Term 1-1 refers to Term I and Term 2-1, Term III.

< Submission Time and Entry Items>
Name of link

1. Enrollment
Information

Submission Time※

Entry Items and Notes

April students

October students

Within one week ofstarting the course
registration of Term 1-1

Within one week ofstarting the course
registration of Term 2-1

Submit after filling all entry items.
Submit with new entries added after
formal lab assignment.

Within one week ofstarting the course
registration in Term 1-1

Within one week ofstarting the course
registration in Term 2-1

Submit after filling all entry items.
Submit with new entries added after
formal lab assignment.
Consult with your supervisor andadd your study plan for the year.

End of August“First Year Review”
Describe how much you havecarried out the plan with course
work and research.
“Plan for Second Year”
Describe a detailed plan to continue
on considering the work of the firstyear.

2. First Year
Study Plan

End of February

At the beginning of the second semester

5. Entries One MonthPrior to Completion

One month before completion※

Make entries as necessary.

New entries should be made as necessary and keep the document updated.

- 79 -

資料

4. Approved Entries

AppendixSame as 2.
You must always pay attention to your plan and your progress. Consult with yoursupervisor and two advisors as necessary and keep the record updated.

★

3. Second Year
Study PlanAppendix 3
For doctoral students(Ishikawa Campus/Tokyo Satellite)

Study Plan/Record<Important Points>¾

This document is a record between yourself and your supervisor. Submission of this document does notconstitute approval of course registration, or leave of absence.

¾

Read it carefully, follow the instructions and keep your record updated.

¾

At the end of every term and before each Submission Time, plan to consult with the supervisor.

¾

Use the Portfolio System (https://iportfolio.jaist.ac.jp) to fill, submit and update the record. Check the
manual in the Portfolio System.

¾

Update the record when anything newly added or changed.

¾

You must strictly observe the submission deadline(s). This document must remain at JAIST.

¾

For students in Tokyo Satellite, Term 1-1 refers to Term I and Term 2-1, Term III.

< Submission Time and Entry Items >Name of link

1. Enrollment
Information

Submission Time※
October students

Within one week ofstarting the course
registration of Term 1-1

Within one week ofstarting the course
registration of Term 2-1

Submit after filling all entry items.

Within one week ofstarting the course
registration of Term 1-1

Within one week ofstarting the course
registration of Term 2-1

Submit after filling all entry items.
Consult with your supervisor andadd your study plan for the year.

End of August“First Year Review”
Describe how much you havecarried out the plan with course
work and research.
“Plan for Second Year”
Describe a detailed plan to continue
on considering the work of the firstyear.

2. First Year
Study Plan
End of February

4. Second Year
Study Plan※

Make entries as necessary.
One month before completion

New entries should be made as necessary and keep the document updated.

- 80 -

資料

6. Entries One MonthPrior to Completion

At the beginning of the second semester

Appendix

5. Approved Entries

Same as 2.
You must always pay attention to your plan and your progress. Consult with yoursupervisor and two advisors as necessary and keep the record updated.

★

3. Second Year
Study Plan

Entry Items and Notes

April students

Appendix 4
Appendix 3

URL List to download the forms[Change of address Form]
JAIST TOP PAGE → Student Life → Daily Student Life → Residence Registration
https://www.jaist.ac.jp/english/studentlife/life/registration.html[Manual for Portfolio System]
JAIST TOP PAGE → Education → Taking Courses →Self-Assessment System for Global Innovation Creativity
https://www.jaist.ac.jp/english/education/courses/rubric.html[Request for Evaluation of Transfer Credit]
JAIST TOP PAGE → Education → Academic Procedures →Request for Evaluation of Transfer Credit
https://www.jaist.ac.jp/english/education/procedures/transfer-credit.html[Forms for Minor Research Project]
JAIST TOP PAGE → Education → Talking Courses → Minor Research Project / Internshiphttps://www.jaist.ac.jp/english/education/courses/minor.html[Research Proposal for Master’s Thesis / Research Project /Survey for Doctoral Research Plan][Research Proposal for Doctoral Dissertation][Dissertation Outline]
JAIST TOP PAGE → Education → Talking Courses →Major Research Project (On-Campus Use Only)
https://www.jaist.ac.jp/english/education/courses-private/major.html

資料- 81 -

Appendix[Application for Preferential Treatment at Ishikawa High-Tech Exchange Center]
JAIST TOP PAGE → Internal Use Only → Housing → Information of Accommodation
which gives preferential treatment to people belong to JAIST
https://www.jaist.ac.jp/member/data/hotel-information-e.pdf★

[Notice of Temporary Leave]
JAIST TOP PAGE → Student Life → Daily Student Life →Notice of Temporary Leave
https://www.jaist.ac.jp/english/studentlife/life/go-abroad.html

Appendix 5★
資料

Appendix- 82 -