Ritsumeikan Asia Pacific University AP House Regulations(Purpose)
Article 1
1

These regulations stipulate the necessary matters pertaining to residence in student dormitories in accordancewith Article 33 of the Ritsumeikan Asia Pacific University Regulations.

(Establishment)
Article 2
1

The University shall establish student dormitories known as AP House 1, AP House 2, AP House 3, and APHouse 4 (collectively, “AP House”).

(Management)
Article 3
1

The Dean of Student Affairs shall be the person responsible for the operation and management of AP House,
and the Manager of the Student Office shall be the person responsible for daily management and clericalduties.

2Matters pertaining to the AP House operations shall be deliberated by the Student Affairs Committee anddecided by the Dean of Student Affairs.

(Residence)
Article 4
1

The following persons shall be eligible for residence in AP House:(1) Undergraduate students;(2) Graduate students;(3) Special auditors;(4) Part-time students;(5) Visiting researchers;(6) Persons participating in long-term programs operated by APU or hosted under cooperative agreements.

2

Notwithstanding the preceding article, in the event that there are vacant rooms, the following persons may bepermitted to reside in AP House but limited to short-term residence periods of 31 days or less:(1) Persons participating in programs operated by Ritsumeikan Asia Pacific University (“the University”);(2) Faculty and staff members of the Ritsumeikan Trust;(3) Other cases deemed necessary by the Dean of Student Affairs.

(Specification of Residence)
Article 4-2
1International undergraduate students must reside in AP House for a period of one year after entering the
University. However, this does not apply if the Dean of Student Affairs deems that residence is not necessary.

(Permission for Residence)
Article 5
1

Persons wishing to reside in AP House must submit an application form in the prescribed format.

2

Permission for residence shall be granted by the Dean of Student Affairs following selection of applicants inthe following priority order.
(1) AP House 1 and AP House 2:

i)Undergraduate international students;ii) Resident Assistants;iii) Students judged by the Dean of Student Affairs to merit residence on special grounds such as physicalcondition;iv) Undergraduate domestic students with outstanding results in entrance examinations;v) Other students authorized by the Dean of Student Affairs.
(2) AP House 3:i)Students judged by the Dean of Student Affairs to merit residence on special grounds such as physicalcondition;ii) Special auditors and part-time students;iii) Undergraduate students in second year and above submitting applications in advance of otherapplicants;iv) Other students authorized by the Dean of Student Affairs.
(3) AP House 4:i)Special auditors;ii) Graduate students;iii) Resident Assistants;iv) Students judged by the Dean of Student Affairs to merit residence on special grounds such as physicalcondition;v) Undergraduate students in second year and above submitting applications in advance of otherapplicants;vi) Other students authorized by the Dean of Student Affairs.
3

Persons who have received permission for residence must submit a Resident’s Written Pledge within theprescribed period.

4

Persons who have received permission for residence must move in within 14 days of the first day of theirperiod of residence. However, this shall not apply to those persons deemed to have justifiable reasons.

(Period of Residence)
Article 6
1

The period of residence shall be one year.

(Renewal of Residence Period)
Article 6-2
1

Those who wish to continue residence after expiration of their period of residence must submit an application
form in the prescribed format and gain the permission of the Dean of Student Affairs. However, the period ofresidence cannot be renewed for AP House 1 and AP House 2.

2

The maximum periods of residence in the case of renewal pursuant to the preceding paragraph are as follows:(1) Undergraduate students: period enrolled at the University(2) Graduate students: period enrolled at the University(3) Special auditors, part-time students, and visiting researchers: period for which the applicable status at the
University is maintained3

For residents with eligibility pursuant to clause (6), paragraph 1 of Article 4, the maximum period of residence
in the case of renewal pursuant to paragraph 1 shall be the period enrolled at the University or the period forwhich their status at the University is maintained.

4

Notwithstanding clause (1) of paragraph 2, for students taking up residence on special grounds such as
physical condition, the maximum period of residence in the case of renewal pursuant to paragraph 1 shall bethe period enrolled at the University.
5

Notwithstanding paragraph 2, for Resident Assistants, the maximum period of residence in the case of renewal
pursuant to paragraph 1 shall be the period of appointment as a Resident Assistant.

Article 7 [Deleted](Dormitory fees)
Article 8
1

Residents of AP House 1 and AP House 2 must pay the rent, common service fee, utilities fee, and bedding
rental fee stipulated in Table 1.

2

Residents of AP House 3 must pay the rent, common service fee, water and sewage fee, and equipment rental
fee stipulated in Table 2.

3

Residents of AP House 4 must pay the rent, common service fee, utilities fee, and bedding rental fee stipulated
in Table 3.

4

Notwithstanding the preceding three paragraphs, persons newly taking up residence must pay a moving-in fee
and security deposit, as well as rent, common service fee, utilities fee, and bedding rental fee (for residents of
AP House 3: rent, common service fee, water and sewage fee, and equipment rental fee) for the number ofmonths stipulated in Table 4.

5

Notwithstanding paragraph 1 and the preceding paragraph, Resident Assistants of AP House 1 and AP House
2 shall be exempted from payment of dormitory fees as shown below:(1) Existing resident appointed as a Resident Assistant: Rent, common service fee, utilities fee, and bedding
rental fee(2) New resident appointed as a Resident Assistant: Security deposit, rent, common service fee, utilities fee,and bedding rental fee(Revisions)
Article 8-2
1

Dormitory fees in the form of rent, common service fee, utilities fee, and bedding rental fee (for residents of
AP House 3: rent, common service fee, water and sewage fee, and equipment rental fee) may be revised ifthey become inappropriate due to an increase in prices and costs or for other reasons. In such cases, residents
shall be required to pay the newly calculated amounts even during the same approved period of residence.

(Fees for Short-term Residence)
Article 8-3
1

Notwithstanding the preceding article, the fees for short-term residence prescribed in paragraph 2 of Article
4 shall be as follows:(1) AP House 1, AP House 2, AP House 4: Monthly rent, common service fee, and utilities fee determined inaccordance with the categories in Table 1 and Table 3, calculated on a per diem basis in accordance with
the number of days of residence and rounded up to the nearest 100 yen, plus the bedding rental fee(2) AP House 3: Monthly rent, common service fee, water and sewage fee, and equipment rental fee
determined in accordance with the categories in Table 2, calculated on a per diem basis in accordancewith the number of days of residence and rounded up to the nearest 100 yen

2

Notwithstanding the preceding paragraph, fees for short-term residence shall not be collected in cases of use
by faculty and staff members pursuant to clause (2), paragraph 2, Article 4.

(Deadlines for Payment of Fees)

Article 9
1

Residents must pay the dormitory fees for each month as stipulated in Tables 1, 2 and 3 by the last day of thesaid month.

2

Notwithstanding the preceding paragraph, new residents must pay the fees stipulated in paragraph 4, Article
8 by the day on which they begin residence.

3

Residents vacating their rooms on or before the 15th of the month, must pay one-half of the dormitory fees
payable for that month by the last day of the said month; those vacating after the 15th of the month must pay
the full dormitory fees for that month by the last day of the said month.

(Dormitory Fee Refunds)
Article 10
1

Dormitory fees that have already been paid shall not be refunded, except in cases prescribed in Article 19.
However, an amount less any actual fees incurred may be refunded to applicants who have received permission
to enroll but have requested to have their enrollment cancelled prior to moving in, or to persons who failed toobtain a Certificate of Eligibility or a visa.

(Obligation to Maintain Facilities)
Article 111

Residents must strive to maintain AP House facilities and equipment and to ensure a comfortable living
environment, keeping in mind health and hygiene as well as the prevention of fires and other accidents.

(Obligation to Comply with Usage Rules)
Article 12
1

Residents must comply with the AP House Usage Rules stipulated by the Dean of Student Affairs.

(Liability for Compensation)
Article 13
1

If residents either intentionally or negligently cause damage or loss to buildings or any auxiliary facilities andequipment, the Dean of Student Affairs may demand compensation from those residents for said damage or
loss.

2

The University shall not be held liable under any circumstances whatsoever for damages incurred by residents
due to an act of nature, fire, theft or other reason not attributable to the University.

(Inspection)
Article 14
1

The University may conduct inspections, repairs and other necessary procedures in the rooms at any time withthe prior consent of the residents when deemed necessary for administrative reasons; however, when priorconsent cannot be obtained in the event of a fire, burglary or other emergency, the University may inform
residents of such procedures immediately afterward.

(Cancellation of Permission for Residence)
Article 15
1

The Dean of Student Affairs may cancel permission for residence if persons who have been granted suchpermission fail to complete the procedures for residence stipulated in paragraphs 3 through 6 of Article 5 by
the prescribed date.

2

The University will not be held liable for any loss incurred by persons whose permission for residence wascancelled pursuant to the preceding paragraph.
(Moving Out)
Article 16
1

Residents must move out of AP House promptly when any of the following apply:(1) When their period of residence has reached its full term;(2) When they take a leave of absence, study abroad, withdraw or are removed from the register;(3) When they lose their eligibility for residence stipulated in Article 4;(4) When they have failed to follow instructions after failing to pay dormitory fees for two months;(5) When they refuse to pay compensation demanded pursuant to paragraph 1, Article 13;(6) When they fall under the criteria for moving out in the AP House Usage Rules stipulated in Article 12.

(Moving Out Procedures)
Article 17
1

Residents shall complete the following procedures when they move out of AP House:(1) Residents who move out in the month in which the final day of their period of residence falls shall submit
to the Dean of Student Affairs a Request for Moving Out at least one month before moving out.
(2) Residents intending to move out before the month in which the final day of their period of residence falls
shall submit to the Dean of Student Affairs a Request for Moving Out at least one month before moving
out and receive approval therefor.

2

Residents subject to the conditions of the preceding article who fail to submit a Request for Moving Out
prescribed in the preceding paragraph may be ordered by the Dean of Student Affairs to leave immediately
and must comply with said order when issued.

(Inspection upon Moving Out)
Article 18
1

Residents moving out shall be subject to a room inspection by a party designated by the Dean of Student
Affairs, and must bear the cost of repairs if they are deemed necessary as a result of the inspection.

(Dormitory Fee Refunds upon Moving Out)
Article 19
1

The security deposit shall be refunded by the end of the month following the month in which a resident moves
out. However, if there is any unpaid rent, common service fees, utilities fees, bedding rental fees, water andsewage fees or equipment rental fees, or if any expenses for repairs are due, those amounts shall be subtracted
from the security deposit and the remaining balance refunded.

2

If a resident has already paid dormitory fees for the month in which the moving-out day falls, and said movingout day is on or before the 15th of the month, one half of the amount paid shall be refunded by the end of themonth following the move-out month. However, if the moving out day falls after the 15th of the month, nosuch refund shall be made.

3

If a resident has already paid in advance the dormitory fees for a month or months subsequent to the one inwhich they move out, those fees shall be refunded at the following times:(1) If the refund amount is for two months’ worth of fees or less, it shall be refunded in full by the end of themonth following the move-out month;(2) If the refund amount is for more than two months’ worth of fees, it shall be refunded in monthly
installments to be used as expenses to cover housing after leaving the dormitory.

4

Notwithstanding clause (2) of the preceding paragraph, refunds may be made in full in cases where the Dean

of Student Affairs has deemed there to be unavoidable circumstances.
5

Notwithstanding the preceding three paragraphs, for residents prescribed in clause (1), paragraph 5 of Article
8 who also fall under paragraph 4, Article 12 of the Ritsumeikan Asia Pacific University Regulations for
Payment of Tuition and Fees, the fees paid pursuant to paragraph 4 of Article 8 for the six months of residence
as a Resident Assistant shall be refunded by the last day of the month following the move-out month.

(Miscellaneous Provisions)
Article 20
1

In addition to the stipulations in these regulations, any necessary matters concerning AP House shall be
stipulated by the Dean of Student Affairs in the AP House Usage Rules.

(Amendment and Abolishment)
Article 21
1

These regulations shall be amended or abolished by the Executive Board of Trustees after deliberation by the
University Senate.

Supplementary Provisions (February 14, 2018: Amendments pursuant to changes to dormitory fees for AP House
1 and 2 and dormitory fees for Resident Assistants)
1

These regulations shall take effect on March 1, 2019.

2

Notwithstanding the preceding paragraph, continuing residents who were residing in AP House on February
28, 2019 shall be subject to the pre-amendment regulations.

Table 1: AP House 1 and 2 (Moving-in fee, rent, common service fee, utilities, bedding rental fees, security
deposit)Category

Moving-Security

Commonin feedeposit

Rent

serviceUtilities

(At

(At

(Monthly)fee(Monthly)

move-in)move-in)¥32,000¥98,000(Monthly)

Bedding
rental fees(Monthly)International students anddomestic students
International special auditors(residing for 2 or more months)¥39,000¥3,000¥5,000¥2,000¥39,000¥3,000¥5,000¥2,000International part-time students(residing for 2 or more months)
Domestic non-degree students
International special auditors(residing for less than 2 months)
International part-time students(residing for less than 2 months)¥16,000

Special auditors (based on

Notcollected

agreements with Ritsumeikan
University and Akita International
University)

Table 2. AP House 3 (Rent, common service fee, water and sewage fees, equipment rental fees, security
deposit)Security
Category

deposit(At move-in)International

Singlestudents

room

Domestic
student
International

Sharedstudents

room

Domestic
student

Rent(Monthly)

Common service fee, water andsewage fees, equipment rental fees(Monthly)¥78,000¥21,000¥7,000¥98,000¥21,000¥7,000¥78,000¥15,000¥7,000¥98,000¥15,000¥7,000

Table 3: AP House 4 (Moving-in fee, rent, common service fee, utilities, bedding rental fees, security deposit)

Category

Degree-seeking students

Moving-Security

Commonin feedeposit

Rent

serviceUtilities

(At

(At

(Monthly)fee(Monthly)

move-in)move-in)¥33,000¥98,000(Monthly)¥37,000¥3,000¥7,000Bedding
rental fees(Monthly)¥2,000Non-degree-seeking students¥33,000

Not
collected¥47,000¥3,000¥5,000¥2,000

Table 4 Number of months’ worth of rent, common service fees, and utilities fees to be paid in initialinstallment when moving in
Dormitory fees to be paid (excluding
Resident typethe moving-in fee and security

Move-in period

deposit)(1) Persons who fall under paragraph 4,

March 16 – April 15

11 months’ worth

Article 12 of the Ritsumeikan Asia

September 16 – 30

11.5 months’ worth

October 1 – 15

11 months’ worth

March 16 – April 15

2 months’ worth (for April and May)

Pacific University Regulations for
Payment of Tuition and Fees
(2) New students who do not fall underparagraph 4, Article 12 of the
Ritsumeikan Asia Pacific University
Regulations for Payment of Tuition andFees(3) Special auditors and part-timestudents

Persons other than those listed in (1), (2)and (3)

1.5 months’ worth (for half ofSeptember 16 – 30

September plus October)

October 1 – 15To

belisted1 month’s worth (for October)inthe The number of months

application guidelines at corresponding to the scheduled
the time of recruitment
Tobelistedinperiod of staytheapplication guidelines at
the time of recruitment

2 months’ worth; however, this shallbe 1.5 months’ worth if the move-in
date falls between the 16th and theend of the month.