Study Abroad Program(Fee-based)
2025 Spring
Information SheetTable of Contents:
ContentsPage

Contact and Institutional Information

3

Academic Calendar

4

Academic Information
Course Level, Duration of Program, Colleges, Language
Instruction, Study Hours, Required number of Credits

5

Course Registration, Course list, Credit and Grading
System, Transcript

6

Application Qualification

7

Admission Procedures

8

Registration and Tuition Fees

10

Housing

11

Payment Deadline

12

Compulsory Insurance, Living Cost

13

Withdrawal and Cancellation Policy

14Visa15

Other Information

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Contact Information:
Inbound Exchange Program

inbound@apu.ac.jp

Institutional Information:
Address

Ritsumeikan Asia Pacific
University
Outreach and Research Office
1-1 Jumonjibaru, Beppu, Oita,
874-8577 Japan

TEL+81-977-78-1101

FAX+81-977-78-1102

University Website

www.apu.ac.jp

3

Academic Calendar:
Spring Semester:
Official Semester Dates

Apr. 1- Sept. 20

Airport Pick-up &Dormitory check-in

Late Mar.

Mandatory Orientation

Late Mar.

Term Dates

Quarter 1: Early Apr. – Late May
Quarter 2: Early June – Early Aug.

Examination Periods

Quarter 1: Late May
Quarter 2: Late July

Term Breaks

Quarter Break: Early June
Summer Break: Early Aug. – Sept.

Fall Semester:

Official Semester Dates

Sept. 21 – Mar. 31

Airport Pick-up & Dormitory
check-in

Mid Sept.

Mandatory Orientation

Mid Sept.

Term Dates

Quarter 1: Early Oct. – Late Nov.
Quarter 2: Late Nov. – Mid Feb.

Examination Periods

Quarter 1: Late Nov.
Quarter 2: Early Feb.

Term Breaks

Quarter Break: Late Nov.
Winter Break: Late Dec. – Early Jan.
Spring Break: Early Feb – Mar.

For the details, please check the official academic calendar.

4

Academic Information (1/2)
Course Level

Undergraduate OnlyDuration of Exchange

1 Semester or 2 Semesters

College Choice

College of Asia Pacific Studies (APS),
College of International Management (APM)
Note: Students must choose either one college they would like to enroll in
but will be able to take courses from both colleges. It is advised thatstudents choose a college that is similar to their program at their home
university.

Language–basis Choice

English-basis or Japanese-basis
Note: Students must choose either one but will be able to take courses inboth English and Japanese. Depending on the language basis, somelanguage courses are restricted.

Language of Instruction

English and JapaneseOverview of theAcademic Year

APU operates on a semester system made up of twoquarters. Courses are taught on either a semester orquarter basis, but the total number of classes is thesame.
Spring Semester
April-May

June-July

Semester long
1st Quarter

Number of Class Hours
per Week per Course

Required Number ofCredits

2nd Quarter

Fall Semester
AugustSession(1 week)

Oct-Nov

Dec-JanFebruary

Semester long
1st Quarter

2nd Quarter

Type of courses

TermNo of class perweek

Language courses

Semester

4 times

Major and LiberalArts courses

SemesterOnceQuarter

TwiceSession(1 week)

Class hour perclass

100 minutes

Minimum: 14 credits in one semester (10 hours of classesper week)
Maximum: No Limit (APU’s degree-seeking students
usually register 18~20 credits per semester)ü Important note:
As a student on a student visa, students must register a minimum of
14 credits throughout the entire semester AND their weekly classhours must be at least 10 hours. Students are not allow to registerfor courses during only one of two quarters.

5

Academic Information (2/2)
Course Registration

Registration is all on-line and is held after students attend
the orientation (spaces per class are limited)

Course List

General course list is available to download as reference.
The finalized course list will be released in March for Spring
Semester, and September for Fall Semester. We cannot
confirm which courses are offered and held in English orJapanese any earlier.

Credit System

1 major or liberal arts course = 2 credits
1 language course = 4 credits

Grading System

A+ 100 – 90%
A 89 – 80%
B 79 – 70%
C 69 – 60%
F FailTranscript

Transcripts will be issued after the following dates:Ø Spring Semester: Early OctoberØ Fall Semester: Early April*We cannot issue transcripts earlier under any
circumstances.

6

Application Qualification
Enrollment

Applicants residing outside of Japan who arecurrently enrolled in a university, or currently
enrolled in a recognized institution equivalent touniversity in its level, or who have completed 12years compulsory education with a high school
degree and are qualified to enroll in a university.

Minimum GPA

2.00 or higher on a 4.00 grade scale

Language
Proficiency

Non-native English or Japanese speakers must
submit one of the following:
For students enrolling as English-basis students:a) TOEFL® iBT Test 79, orb) TOEIC® L&R Test 780, orc) IELTS 6.0, ord) PTE Academic 50, ore) Cambridge English FCE Grade B, orf) Official university letter verifying the applicant’sEnglish proficiency
For students enrolling as Japanese-basis students:a) JLPT Level N1:100 points or above, orb) JLPT Level N2: 135 points or above, orc) EJU- Japanese:250 points or above (notincluding the writing section), ord) Official university letter verifying the applicant’s
Japanese proficiency

7Admission Procedures (1/2)
Application Deadline
Spring Semester Enrollment

October 22

Fall Semester Enrollment

April 22

Screening Fee: 11,250 JPY
Important Notes:

ü Application screening may only be processed after the screening fee
payment is confirmed. Make sure to transfer the fee ahead of theapplication deadline.
ü Screening Fee must be paid in Japanese currency only.
ü Any extra transfer fees are to be paid by the applicant.
ü Once paid, the screening fee will not be refunded under any
circumstances.
ü Payment method: bank wire transfer only.

Transfer Method:ü Applicant name: your nameü Paying purpose: Screening feeü Bank name: Sumitomo Mitsui Banking Corporation
ü Branch name: Oita Branchü Branch address: 1-3-22 Chuo-machi, Oita City, Oita Prefecture, 8700035 Japanü Telephone number: + 81-97-532-5161
ü Account number: (Ordinary deposit account): 1001647
ü Account name: RITSUMEIKAN ASIA PACIFIC UNIVERSITY THE
RITSUMEIKAN TRUSTü Swift code: SMBCJPJTü Transaction fee: borne by the applicant
8Admission Procedures(2/2)
The general instructions below must be followed:
üFill out all items either in English or Japanese, depending on theapplicant’s language base for enrollment in APU.
üThe required official documents must be written either in English orJapanese.
üAs a general rule, only original documents or certified copies areaccepted. All documents/certificates written in a language other thanEnglish or Japanese must be accompanied with a translation in either
English or Japanese. Attach to the translation the name, address,
contact number, and the signature of the translator. Only translations
prepared by the issuing organization, a translation company, or aqualified translator are accepted.

Important notes:üOnce submitted, documents/certificates will not be returned to theapplicant.
üAdmission to APU will be revoked incase of false information found evenafter the student is enrolled.
üScreening result will be informed to the home university within 6 to 8
weeks following the application deadline.

Mailing Application Documents:

Send all documents by registered mail or by freight services such as DHL,FedEx, OCS, or EMS.
APU shall not be held liable for any loss of documents in the mail.
Please send the application documents to:
Ritsumeikan Asia Pacific University
Academic Office, Inbound Team
1-1 Jumonjibaru, Beppu, Oita, 874-8577 Japan
TEL: + 81-977-78-1101
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Registration and Tuition Fees
Registration fee

32,500 JPY per semester

Tuition A

380,000 JPY per semester

Tuition B

22,500 JPY per credit*1,250JPY per Bank Transaction will be charged separately.
*The price of tuition fees is subject to change without prior notice.
At APU, tuition is composed of Tuition A (based tuition) and Tuition B(calculated by the number of credits registered). Tuition A is paid forprior to arrival and Tuition B is paid for later in the semester when yourcourse registration has been finalized. Note that study abroad students
are required to take a minimum of 14 credits throughout the semester.
Student staying for one year will also be required to pay Registration
fee, Tuition A and Tuition B for the second semester.

10Housing
Fee-based study abroad students are guaranteed a furnished single roomin one of APU’s off-campus student housing facilities: AP House 3 or AP
House 4.
Students must select either AP House 3 or AP House 4 at the time ofapplying to the program. Room assignments are made on a first-come, firstserved basis, with applicants being allocated a room in their preferred AP
House (APH3 or APH4) in the order applications are received. No changes
are allowed after submitting your online application. If you apply multiple
times, the most recent online application will be considered valid, which
may result in your online application being placed later in the order ofallocation.
Depending on the number of requests, you may not be placed in the AP
House of your choice.
Estimated Housing Fees for one Semester or two Semesters:
Program Term

One semester

Two Semesters

AP House 3Approx.
250,000 JPYApprox.
500,000 JPY

AP House 4Approx.
350,000JPYApprox.
650,000 JPY*Rent, Utility fees, non-refundable moving fee and Bedding/Linen fee are included.

Note:ü The housing fees are to be paid in full within one month of receiving theinvoice.
ü Invoice will be sent upon admission approval (Payment method: bankwire transfer only)ü No meal plan is available.
ü Other accommodation options are not available.
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Payment Deadline:
Spring Semester Enrollment:
Items

Payment Deadline

Registration fee, Tuition A,Housing fee

One month after acceptance(mid-January)

Tuition B

mid-July

2nd Semester’s Registration fee,
Tuition A for 1 year students

mid-July

2nd Semester’s Tuition B for 1year students

mid-January

Fall Semester Enrollment:
Items

Payment Deadline

Registration fee, Tuition A,
Housing fee

One month after acceptance(mid-July)

Tuition B

mid-January

2nd Semester’s Registration fee,
Tuition A for 1 year students

mid-January

2nd Semester’s Tuition B for 1year students

mid-July*Payment deadlines are subject to change

12Compulsory Insurance:
National Health Insurance (NHI):
All study abroad students living in Beppu city more than 3 months arerequired to purchase this insurance by Beppu City and the Japanese
Government. This insurance covers 70% of all your medical care costs.
Student’s Comprehensive Renters Insurance:
All APU students from overseas must purchase this insurance. This
insurance covers any accidental damage due to fire, rupture, explosion etc.
All students are required to purchase the Japan National Health
Insurance (NHI) and Student’s Comprehensive Renters Insurance.
Student’s Comprehensive Renters Insurance will be paid for with housing
fees, the NHI will be collected after arrival.
One Semester

Two Semesters

Student
Comprehensive
Renter's Insurance

Approx. 3,000 JPY

Approx. 5,000 JPY

National Health
Insurance

Approx. 10,000 JPY

Approx. 20,000 JPY

Living Cost
Food/Meals

30,000 – 40,000 JPY /month

Academic Expenses

10,000 - 20,000 JPY /semester

Transportation

30,000 JPY - 50,000 JPY / semester (It depends
on how often you come to campus and how
you pay for the bus fare.)Other

10,000 JPY /month13

Withdrawal andCancellation Policy:
If applicants wish to withdrawal their application to thestudy abroad program, applicants must contact us by email
and notify us of their cancellation by the below deadlines.

lDeadline for Withdrawal (Japan Time)
Spring semester enrollees

March 31

Fall semester enrollees

September 20

lRefundable and Non-refundable items
Items

Refundable/Non-refundable

Screening Fee*2

Non-refundable

Registration Fee*2

Non-refundable

Tuition Fee *1

Refundable

Moving-in Fee*2

Non-refundable

Accommodation Fee *1

Refundable

Student’s Comprehensive
Renters Insurance *3

Non-refundable

Bank Transfer Fee*2

Non-refundable

Note:*1 A full refund is possible if the applicant applies to withdraw before the deadlinefor admission withdrawal. The service fee associated with the refund will be borneby the applicant.
*2 Non-refundable, regardless of deadline for admission withdrawal.
*3 Refund is possible if the applicant applies for the withdrawal before purchase
14by APU.

Visa:All students are responsible for getting a Student Visaprior to entering Japan.
After students are accepted, APU will apply for a Certificateof Eligibility (CoE) on behalf of the student. Once the CoE isissued by the Immigration Bureau (Japan) , APU sends it tothe students. Students may apply for their student visa at theclosest Japanese Embassy prior to arrival in Japan.
All one semester study abroad students will be given a 1 year
study visa even if the study period is for 1 semester only.
For one year study abroad students, a 1 year and 3 months
visa will be given. Students are strictly required to leave
Japan after the completion of their intended study period atAPU.

15

Other Information:
Driving:
Study abroad students are not allowed to drive or buy motor
vehicles including motorbikes during their study abroad
program at APU.

Employment:
Part-time jobs are sometimes available within the university
and in the city. For students who wish to work off-campus,
they have to look for part-time jobs by themselves andJapanese proficiency is oftentimes required.

Employment Regulations:Students are required to file for a “Work Permit” to theImmigration Bureau before getting a job and participate inactivities other than studying. This form is available at theStudent Office (APU). Students can apply for a Work Permit
after receiving their Residence Card. It may take about twoweeks.

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