Sponsorship Prospectus

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Ver.1

Greetings
Welcome to Neuro2022 in Okinawa!
It is a great honor to hold a joint conference of the Japan Neuroscience Society, theJapanese Society for Neurochemistry, and the Japanese Neural Networks Society forthe first time in 9 years. The previous joint three-society conference was in 2013 in Kyoto.
These three societies each have their own distinct approach to the common goal ofunderstanding the brain. We hope that this joint conference will be a good opportunity tolearn new methods, findings and ideas through each societies’ distinctive approach,receive a lot of inspiration, and also to find new friends in different communities.
This is the first major neuroscience conference held in Okinawa, Japan’s southernmost
islands which have attractive nature and culture. Okinawa is conveniently accessed bydirect flights from major airports in Asia, in addition to those in Japan. We expect many
international attendees for this joint conference.
The theme of this conference is “Yui-maaru”, an expression in Okinawan dialect whichmeans the spirit of mutual help. We all have gone through many difficulties due to the
COVID pandemic in the last couple of years, but hopefully it will be under control in 2022
so we can enjoy meeting and talking in the beautiful subtropical atmosphere. To facilitate
attendance for many people, we also offer options for online participation andpresentations.
We hope to see you all in Okinawa or online!

Kenji DoyaPresident
The 45th Annual Meeting of the Japan Neuroscience Society(Okinawa Institute of Science and Technology Graduate University (OIST))
Kohtaro Takei
President
The 65th Annual Meeting of the Japanese Society for Neurochemistry(Yokohama City University)
Kazushi Ikeda
President
The 32nd Annual Conference of the Japanese Neural Network Society(Nara Institute of Science and Technology)

1Meeting Outline〇 NameNEURO2022
The 45th Annual Meeting of the Japan Neuroscience Society
The 65th Annual Meeting of the Japanese Society for Neurochemistry
The 32nd Annual Conference of the Japanese Neural Network Society〇 ThemeYui-maaru (Spirit of Mutual Help) ~Connecting Brain Sciences~〇 Dates

June 30 - July 3, 2022
*Day 4 (July 3) is scheduled to finish at 11:50, only educational lectures,symposia, and oral presentations are planned to be held.
Poster presentations, exhibition, and luncheon seminars will not be held.

〇 Venue

Okinawa Convention Center
Ginowan City Gymnasium
Laguna Garden Hotel〇 Program

Plenary Lectures
Special Lectures
Symposia
Educational Lectures
Award Lectures
Oral / Poster Presentations
Luncheon Seminars
Exhibition〇 Expected number of participants
approx. 3,000〇 Presidents

JNS:
Kenji Doya(Okinawa Institute of Science and Technology Graduate University (OIST))
JSN:
Kohtaro Takei(Yokohama City University)
JNNS:
Kazushi Ikeda(Nara Institute of Science and Technology)

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〇 Society Secretariats

The Japan Neuroscience Society (JNS)
Hongo Bldg. 9F, 7-2-2, Hongo, Bunkyo-ku Tokyo
113-0033 Japan
TEL: 03-3813-0295
E-mail: office@jnss.org
URL: http://www.jnss.org
The Japanese Society for Neurochemistry (JSN)International Medical Information Center
Shinanomachi Rengakan 35, Shinanomachi, Shinjuku-ku, Tokyo,
160-0016 Japan
TEL: 03-5361-7107
E-mail: jsn@imic.or.jp
URL: http://www.neurochemistry.jp/
Japanese Neural Network Society (JNNS)
Fuzzy Logic Systems Institute,680-41 Kawazu, Iizuka, Fukuoka
820-0067 Japan
TEL：0948-24-2801
E-mail：jnns@flsi.cird.or.jp
URL: http://www.jnns.org〇 Congress Secretariat

Okinawa Congress Corporation
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa
900-0015 Japan
E-mail: neuro2022@okicongre.jp
TEL: 098-869-4220

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〇 Budget *as of July, 2021
IncomeItem

Amount (JPY)Remarks

1. Registration fees

37,089,000 3,000 participants, incl. reception

2. Seminar fees

8,800,000 6 seminars

3. Sponsorship package fees

15,870,000 6 packages

4. Exhibition fees

22,605,000 95 booths

5. Ad fees: Web banner &Program booklet

5,390,000 40 slots

6. Subsidies and donations

10,500,000 Incl. grants from foundations, etc.

7. Loan from the society

3,500,000

Total (JPY)

103,754,000

Expenditure
Items

Amount (JPY)Remarks

1. Preparations expenses

23,100,000１）Personnel

10,000,000２）IT production

7,000,000 Incl. WEB and Abstract submission andRegistration systems３）Print/Production

4,500,000

４）Communication/Haulage

1,100,000

５）Translation

500,000

２．Operational expenses

74,000,000

１）Venue rental

20,000,000２）Equipments

26,000,000

３）Personnel

10,000,000

４）Invitation

8,000,000

５）Meeting

6,000,000

６）Sundry

4,000,000

３．Post-meeting expenses

5,000,000

４．Reserve fund

1,654,000

Total (JPY)

103,754,000
4Sponsorship Package

5Sponsorship Package
Platinum / Gold / Silver sponsorship packages are available.
Application deadline for sponsorship package: April 5 (Tue), 2022

Platinum

JPY 2,990,000 (incl. tax)

Usual price (JPY, excl. tax)
● The package includes
1 Luncheon seminar
x1 Highest priority of date & room
1,300,000 - 1,700,000
2 Exhibition booth (A)x5 Highest priority of booth allocation
1,250,000
3 Web bannerx1
200,000
4 Meeting badge
x5 (incl. admission to the reception)
175,000
5 Slide projection during intermissions
100,000
at all lecture rooms and exhibition/posters site
Total usual price (JPY, excl. tax)
3,025,000～3,425,000Gold

JPY 2,310,000 (incl. tax)
Usual price (JPY, excl. tax)
● The package includes
1 Luncheon seminar
x1 Higher priority of date & room
1,300,000～1,700,000
2 Exhibition booth (A)x2 Higher priority of booth allocation
500,000
3 Web bannerx1
200,000
4 Meeting badge
x3 (incl. admission to the reception)
105,000
5 Slide projection during intermissions
100,000
at all lecture rooms and exhibition/posters site
Total usual price (JPY, excl. tax)
2,205,000～2,605,000

SilverJPY 1,980,000 (incl. tax)
Usual price (JPY, excl. tax)
● The package includes
1 Luncheon seminar
x1 High priority of date & room
1,300,000
2 Exhibition booth (A)x1 High priority of booth allocation
250,000
3 Web bannerx1
200,000
4 Meeting badge
x2 (incl. admission to the reception)
70,0005 Slide projection during intermissions
100,000
at all lecture rooms and exhibition/posters site
Total usual price (JPY, excl. tax)
1,920,000

Application for sponsorship package: Please apply via online application system linked to the meeting website.
○ Meeting website:
https://neuro2022.jnss.org/○ Contact:
NEURO2022 Exhibition Secretariat (Okinawa Congress Corporation)
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa
900-0015 Japan
E-mail: neuro2022@okicongre.jp
TEL: 098-869-4220* Priorities will be given on a first-come-first-served basis within each package.
* Please refer to the following pages for the details of each benefit.
* Please consult with the secretariat if you opt for a luncheon webinar.
* Please refer to the Exhibition section for information on cancellations.

6Luncheon Seminar

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Luncheon Seminar
Luncheon seminars will be co-hosted with NEURO2022.
〇 RoomLecture rooms for the meeting〇 Language

Japanese / English〇 Date & Time

June 30 (Thu) – July 3 (Sun), 2022
Slot: 50 minutes (around lunchtime)3 – 6 seminars per day will be held in parallel at the same time.
*Slot may change due to the program.
*Please consult with the secretariat if you opt for a webinar.

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html
Please note that no cancellations are accepted once you
submit an application.
An invoice will be sent by e-mail after we confirm your application.
Please make a full payment by the due date written on the invoice.
*Bank charges shall be borne by the applicant.
*Check / Bill payments are not acceptable.

〇 Secretariat

NEURO2022 Exhibition Secretariat (Okinawa Congress Corporation)
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa
900-0015 Japan
E-mail: neuro2022@okicongre.jp
TEL: 098-869-4220〇 Application deadline

April 5 (Tue), 2022

〇 Disclosure of information
We agree that sponsors disclose their contribututions.
〇 Room & Fee
Date

Slot (tentative)

Capacity (tentative)

Fee (incl. tax)

500

JPY 1,650,000

June 30 (Thu)

12:10 – 13:00
12:10 – 13:00

225 – 255

JPY 1,430,000

12:10 – 13:00

105 – 140

JPY 1,320,000

12:10 – 13:00

500

JPY 1,650,000

12:10 – 13:00

225 – 255

JPY 1,430,000

12:10 – 13:00

105 – 140

JPY 1,320,000

12:10 – 13:00

500

JPY 1,650,000

12:10 – 13:00

225 – 255

JPY 1,430,000

12:10 – 13:00

105 – 140

JPY 1,320,000

July 1 (Fri)July 2 (Sat)*Please note that the organization committee will arrange allocation of date and room based on eachapplicant preference.
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〇 Notes● Equipment● Program

Seminar fee includes standard audio-visual equipment for seminar (projector,
screen, microphone, etc.) and staff for video, audio, lighting. If any otherequipment, such as video recording or tape recording is required, charges
will be incurred separately. Please contact the secretariat for the details.
Program will be organized by the executive committee and informed to theseminar co-hosts from the secretariat.

● Two lecture participation certificates will be issued to those able to attend lectures.
● Luncheon seminar fee does not include the following items and options. Actual cost will be charged
by the secretariat after the meeting.
〇 Box lunch for participants (with drink)
Price of box lunch with drink (tentative): JPY 1,300 / box.
The quantity of box lunch is decided by co-hosts and collectively ordered by the secretariat after
the application deadline.
〇 Options
1. Personnel expense: operational staff (announcement, timekeeping, distributing handouts
and lunch, guide, etc.)*This will be arranged separately from staff assigned to the meeting.
2. Honorarium and travel expenses for speakers and chairs
3. Signage and display at the entrance of seminar room, etc.
4. Additional equipment: video recording / tape recording / simultaneous interpretation /equipment for anteroom, etc.
5. Anteroom: room charge, food and drink
6. Agent service fee*If you order above options, 10% of agent service fee will be added to the total amount of
option fees.
● Please refer to the Exhibition section for information on cancellations.
● Advance reservation system will be available online for the luncheon seminars at this meeting.
The information of participants who made a reservation will be provided to each seminar co-host.
The schedule and procedure will be notified from the secretariat after the application.

〇 Attention on personal information acquisition and system usage
Please confirm the following and check on the application form.
1. We never sell personal information.
2. We use personal information only within the company unless the person agrees.
3. We stop using personal information when the person denies providing the information orcontacting.
4. We assign a supervisor and take precautions against loss and leak of personal information.
5. We delete and never use personal information that clearly seems to be an error.
6. We take appropriate measures based on the Act on the Protection of Personal Information.

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Advertisement
Program Booklet
Web Banner
Screen Ad
Congress Bag Ad
Neck Strap Sponsor
Congress Bag Leaflet
Symposium Sponsor Presentation

10Advertisement in Program Booklet〇 Book title

NEURO2022 Program Booklet〇 Book size, Printing method, etc.
B5 （257mm height × 182mm width）, approx. 40 pages
Offset printing (Front cover: four colors / Body: black and white),
Perfect binding〇 Circulation

2,700〇 Distribution toParticipants in the meeting〇 Budget

JPY 3,000,000〇 RatePlease note that organizers will decide allocation of ads in back matter.
Space

Size

Color

Rate (incl. tax)

Space available

Cover 2 (Inside front)

B5 : 1 page

Black and WhiteJPY 220,000

1Cover 3 (Inside back)B5 : 1 page

Black and WhiteJPY 220,000

1Back matter 1 pageB5 : 1 page

Black and WhiteJPY 110,000

up to 10Back matter 1/2 pageB5 : 1/2 page

Black and WhiteJPY 80,000

up to 10Back matter 1/4 pageB5 : 1/4 page

Black and WhiteJPY 40,000

up to 10

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 Application deadline

April 5 (Tue), 2022

〇 Ad submission deadline

April 25 (Mon), 2022

〇 Ad size

1 page: 225 mm height × 150 mm width*Bleed is not acceptable in either four colors or black and white.

〇 Ad requirements

Print-ready data – Color (Please attach a print sample)● Format
1. Adobe illustrator: All fonts should be outlined, and all images should be embedded. Also,
please specify your OS and the version of Illustrator used for creating the ad.
Proofreading will be performed by the printer. Please note that a proof sheet will not besent to you.
2. PDF: All fonts should be outlined, and all images should be embedded. If MS-Word or
MS-PowerPoint is used for creating the ad, please make sure to specify the application
used. Please note that submitted data may not be accepted.
〇 Ad submission

Please send ad data to the secretariat by e-mail.

〇 Payment

An invoice will be sent after publishing.
Please make a full payment by the due date written on the invoice.

〇 Cancellation
Please refer to the Exhibition section for information on cancellations.
〇 Disclosure of information We agree that sponsors disclose their contributions.
〇 Secretariat
NEURO2022 Exhibition Secretariat (Okinawa Congress Corporation)
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa
900-0015 Japan
E-mail: neuro2022@okicongre.jp TEL: 098-869-4220
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Web Banner〇 Name of advertisement media

NEURO2022 Web〇 Type of advertisement media

Web banner〇 Home pagehttps://neuro2022.jnss.org/〇 Number of spots

approx. 10〇 Placement method

Placement on all pages at top
Placement on program search page and program page
Please consult with secretariat for details.
Random display - banners appear at random when the website
is visited.

〇 Advertisement rate

JPY 220,000 (incl. tax) per spot

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 Placement period

Application is accepted any time after the website
is launched in July, 2021
Placement is guaranteed until 1 month after the meeting.

〇 Banner size

Height 80 pixels × Width 228 pixels〇 Format

1. File type: GIF (Animation GIF, Infinite loop are acceptable) / JPEG
2. File size: within 50 KB
3. Please note that no change in banner design will be accepted after
placement.

〇 Banner submission

Please send banner data meeting the above requirements, together
with URL for affiliate link, to the secretariat by e-mail. Banner will beplaced within 7 business days after receipt.

〇 Payment

An invoice will be sent after publishing.
Please make a full payment by the due date written on the invoice.

〇 Disclosure of information

We agree that sponsors disclose their contributions.

〇 Secretariat

NEURO2022 Exhibition Secretariat (Okinawa Congress Corporation)
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa
900-0015 Japan
E-mail: neuro2022@okicongre.jp
TEL: 098-869-4220

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Screen Ad〇 Name of advertisement media〇 Type of advertisement media

NEURO2022 Screen
Ad projection on a screen〇 Description

Ad will be projected on the screen in the lecture hall.

〇 Number of spots

approx. 10 spots (60 seconds per spot)〇 Placement method

Loop〇 Advertisement rate

JPY 110,000 (incl. tax) per spot

〇 Application deadline

April 15 (Fri), 2022

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 Spot location

Screen in lecture hall

〇 FormatMicrosoft PowerPoint (Resolution: XGA / Aspect ratio: 4:3)

〇 Ad submission

Please send ad data to the secretariat by e-mail.

〇 Disclosure of information

We agree that sponsors disclose their contributions

Congress Bag Ad〇 Name of advertisement media

NEURO2022 Congress Bag〇 Type of advertisement media

Ad printed on bag〇 Description

Ad logo will be printed on bag〇 Number of spots

2〇 Advertisement rate

JPY 330,000 (incl. tax) per spot

〇 Application deadline

April 15 (Fri), 2022

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 FormatIllustrator complete data

〇 Ad submission

Please send ad data to the secretariat by e-mail.

〇 Disclosure of information

We agree that sponsors disclose their contributions

Neck Strap Sponsor〇 Name of advertisement media

NEURO2022 Neck Strap〇 Type of advertisement media

Ad printed on neck strap〇 Description

Ad logo will be printed on neck strap〇 Number of spots

1〇 Advertisement rate

JPY 1,650,000 (incl. tax) per spot

〇 Application deadline

April 15 (Fri), 2022

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 FormatIllustrator complete data

〇 Ad submission

Please send ad data to the secretariat by e-mail.

〇 Disclosure of information

We agree that sponsors disclose their contributions

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Congress Bag Leaflet〇 Name of advertisement media

NEURO2022 Congress Bag Leaflet〇 Type of advertisement media

Flyer leaflet〇 Description

A leaflet will be included with the congress bag〇 Number of spots

5 spots on a first-come-first-served basis (1 spot per sponsor)〇 Advertisement rate

JPY 110,000 (incl. tax) per spot

〇 Application deadline

April 15 (Fri), 2022

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 Format

A4 1 page (two-sided or one-sided print, color or black and white)〇 Leaflet submission

Please send 3000 printed copies to the secretariat.
Secretariat will follow up with the mailing address.
Please check the data beforehand.

〇 Disclosure of information

We agree that sponsors disclose their contributions

Symposium Sponsor Presentation
NEURO2022 offers an opportunity to make a 3-minute presentation “Symposium Sponsor Presentation”
at a lecture room before each symposium starts. It can be used for PR of your company, products,
exhibition booth, etc. Symposium is selectable. Please take advantage of this opportunity.
〇 Qualification

Exhibitors or Luncheon seminar co-hosts〇 Presentation

Only 1 presentation per symposium is acceptable.
Presentation time is for 3 minutes.
The symposium can be chosen on a first-come-first-served basis.
Application for more than one symposium is available.

〇 Fee

JPY 33,000 (incl. tax) / symposium〇 Application deadline

April 15 (Fri), 2022

〇 Application

Please apply via online application system linked below;
https://neuro2022.jnss.org/sponsorship.html〇 Disclosure of information

We agree that sponsors disclose their contributions* Details of symposia will be released later.
* Application for the symposium already sponsored by a company is not acceptable.

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Exhibition

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Exhibition〇 Schedule

June 29 (Wed), 2022

9:00 am - 3:00 pm (Set-up)

30 (Thu), 2022

8:00 am - 7:00 pm

July 1 (Fri), 2022

8:00 am - 7:00 pm
8:00 am - 5:30 pm (Dismantling 5:30 pm –)2 (Sat), 2022

* Above schedule may be changed. Please confirm a “Confirmation notice” sent
around 1 month before the meeting.

〇 Venue

Ginowan City Gymnasium〇 Acceptable exhibits

Devices, Reagents, Disposable products, Computer system including software or
database, Technical service, PR activity of University or Research institution, Other
services for research, Related books, Translation service, etc.
Exhibits not included in above are not acceptable.

〇 Number of booths

100 booths offered〇 Application

Please apply via online application system linked below;

https://neuro2022.jnss.org/sponsorship.html
1) Please confirm an automatic reply sent from the system after submission.
2) An acceptance notice will be sent from the secretariat by e-mail.
Your application is completed when both 1) and 2) are done.
Applications from unrelated companies or exhibits not listed above will be
discussed first, and the secretariat will send the conclusion by e-mail.
If you cannot apply via the online application system, please contact thesecretariat below by e-mail.

〇 Application deadline

April 5 (Tue), 2022

〇 Payment due

Please see the invoice issued after we accept your application.
*If you are unable to pay by the due date after an invoice has been issued,
please make sure to inform us. If you do not contact us, we will be unable toprepare an exhibition booth and will be forced to collect a cancellation fee.

〇 Cancel policy

Once your application is accepted, no cancellation will be accepted
except in an inevitable accident recognized by the organization committee.
Even in case the cancellation is accepted, a notice in writing must be sent tothe secretariat and a cancellation charge will be applied as below based on
the date of cancellation.

No charges for cancellations by April 5 (Tue), 2022
*Please make sure to send a notice in writing for phone or e-mail cancellations

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Should the meeting switch to fully virtual …
Reimbursement of payment excluding sponsorship and preparation fees
paid prior to the meeting.

*In case of meeting cancellation or change in plans
There is a chance that the meeting and exhibition may be cancelled or postponeddue to weather or other causes that are beyond the organizer’s control. We cannot
guarantee compensation for any damages that participating parties incur on theseoccasions.
Should the meeting be cancelled due to the aforementioned reasons, theorganizer shall calculate and refund payments with the exception of sponsorshipand preparation fees to all sponsors.

〇 Secretariat

NEURO2022 Exhibition Secretariat (Okinawa Congress Corporation)
Contact: Kakazu
Nihon Seimei Naha Bldg., 3-1-1 Kumoji, Naha, Okinawa 900-0015 Japan
E-mail: neuro2022@okicongre.jp
TEL: 098-869-4220〇 Booth allocation

Booths will be allocated upon due consideration of kinds of exhibits, shapes,
weight, a number of booths, etc. after the application deadline and a layout will
be sent with a confirmation notice. No booth allocation meeting will be held.
*Please let us know if you have any requests until the application deadline.
(ex. To allocate booths side-by-side with group companies or business partners.)〇 Display table

1 display table per booth is provided. If you do not need it and place exhibits
directly on the floor, please specify the number of booths that do not require
display table on the application system.
Also, please check the specified section if you are planning your own special
decoration for your booth.

〇 Exhibits control

Please be reminded that all exhibits are under exhibitors’ control, and we are notresponsible for any losses, thefts, fire or damages by an inevitable accident during
the exhibition.

〇 Others

Distributing flyers, catalogues or samples apart from your booth during theexhibition is not permitted. Since many companies are expected to participate in
the exhibition, your cooperation would be highly appreciated.
However, there will be some exceptions of an extra fee option to distribute orwith permission from the organization committee.

〇 Contributions

A part of exhibition fee will be used for arranging “Stamp rally” (Prizes, etc.) whichis to be held at the exhibition hall. If you are interested in sponsoring prizes,
please contact the secretariat.
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● Booth type & Fee◆ Type A

JPY 275,000 (incl. tax) / booth

Company name plate◆ Type B1〇 Acceptable exhibitor
Companies and organizations dealing in devices,
reagents, disposable products, computer system
including software/database, and technical service
related to research in medical and life sciences.
〇 Booth size
W1,800 mm × D900 mm × H2,100 mm〇 Furniture
Display table covered with a white cloth(W1,800 mm × D900 mm × H700 mm)
Company name plate, Fluorescent light (40W), and1 chair (depending on the number of booths)〇 Manufactured with wood. Posters may be attached topanel with push pins or nails.
〇 4 exhibitor’s name badges per booth will be provided.
〇 1 name badge allowing you to participate in themeeting program will be provided.

JPY 33,000 (incl. tax) / booth〇 Acceptable exhibitor
Publishers dealing in related books.
Companies and organizations offering translation service.
〇 Booth size
W1,800 mm × D600 mm with a white cloth〇 Furniture
Display table (W1,800 mm × D600 mm), 1 chair, andCompany name plate〇 4 exhibitor’s name badges per booth will be provided.

◆ Type B2
JPY 11,000 (incl. tax) / booth〇 Acceptable exhibitors
Only book stores dealing in related books.
* Booth size and furniture are the same as type B1.
◆ Type C

JPY 110,000 (incl. tax) / booth* Booth specs are the same as Type A.

〇 Acceptable exhibitors
Academic institutions, Universities, public institutions, etc.
〇 Booth size
W1,800 mm × D900 mm × H2,100 mm〇 Furniture
Display table covered with a white cloth (W1,800 mm × D900 mm × H700 mm), Company nameplate, Spotlight (FL40W), and 1 chair (depending on the number of booths).
〇 Manufactured with wood. Posters may be attached to panel with push pins or nails.
〇 4 exhibitor’s name badges per booth will be provided.
〇 1 name badge allows you to participate in the meeting program will be provided.
◆ Electricity is optional, please order via the online application system if needed.
Installation work charge for electric power supply equipment and electricity charge will be billed to eachexhibitor.
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