Guidelines for Creating an
Oral presentation data

Regarding the organization of the conference, we kindly
request all presenters to create their presentation data files inadvance and upload them to the presentation registrationsystem.
■How to create video data for an oral presentation ⇒P.3
■Upload presentation video data file ⇒P. 131

For oral presentations, we request you to create an "audio-visualpresentation slide video" and submit the presentation data inadvance.
In PowerPoint, there are functions to record audio, as well as to record timings for slide
transitions and to convert to video data.
Here, I will mainly explain the process of adding presentation content to PowerPoint slides.
■Supported version
Windows：PowerPoint2013、2016、2019、2021、Office365
Mac：PowerPointforMac2019、Office365
・How to embed audio into presentation slides.
・How to output to a video file.
（Depending on the version of PowerPoint you are using, the menus and options may differ.
Please refer to the Microsoft support below for more details.）
Record a slide show with narration and slide timings
Turn your presentation into a video2

１. We will create presentation slides following the usual procedure
for creating presentation data with PowerPoint.
▪ Please create the slides with a widescreen (16:9) aspect ratio.
※Please note that the standard (4:3) is not supported.
▪ Slide 1: Title Slide (Session Name, Presentation Number, Presenter'sName, Affiliation, etc.)▪ Slide 2: Please declare the presence and condition of the Conflict ofInterest (COI).
▪ There is no restriction on the number of pages for the slides, but pleasecreate the final video with a playback duration of approximately 7 minutes(less than 8 minutes).
▪ We recommend including the presenter's face.
▪ During the web event, we have set up the presentation slides
so that they cannot be downloaded. However, it is not possible
to prevent "photographing" or "screen recording" using
smartphones or computers. Please be aware that all thecontent in the presentation slides is subject to the discretionof the presenter.

3How to set widescreen (16:9) aspect ratio
Please create the slide in widescreen (16:9) format.
Please note that the standard (4:3) is not supported.
① Please Click on the 'Design' tab.
② Please Click on 'Slide Size'.
③ Please select "Wide screen (16:9).

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2. How to Embed Audio into Presentation Slides.
Please connect a PC and an external microphone to record audio.
※ It is possible to record using the built-in microphone on the laptop;
however, the impact of noise will be significant. Therefore, we recommend
using an external microphone such as a headset.
① Please click on ‘Slide Show'.
② Please click on 'Record'.
③ Please click on 'Record from Beginning'.

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④ Please click 'Start Recording'.
When there is a diagonal line acrossthe microphone and camera icons, itmeans the devices are not connected.
When you click on the camera icon toenable it, your PC's camera willactivate, and your own image will beshown.
To prevent your own image fromappearing on the screen, pleasedisable the camera.

6⑤ Voice recording.
Please switch slides while recording in front of the microphone.

Click here to proceed
to the next slide.

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End of Slide

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Display a preview of the recorded slideshow.
[Slide Show] tab.
Please click on [From Beginning] or [From Current Slide]※ Please create a slide presentation with a playback time of
approximately 7 minutes (less than 8 minutes).

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3. Outputting in video file format.
When you select "Export" from the [File] menu and click on "Create a Video",
you can save the video with recorded timing and audio.

Please select a video
size of moderatequality (HD 720P)
equivalent.
Please select "Userecorded timings andnarrations."
Please click "CreateVideo."10

Please select the file type "MPEG-4 Video (*.mp4)" and click the "Export" button after
specifying the save location and file name.
The display "Exporting: XXX.mp4" appears at the bottom of the PowerPoint window.
It will be completed after waiting for a while and converting to a video.

The window saying "The video was exported successfully" will appear, so please clickon it to confirm that the presentation content has been exported correctly.

※ Please create a slide presentation with a playback timeof approximately 7 minutes (less than 8 minutes).
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Reference materials
Depending on the version of PowerPoint you are using, the menus and options maydiffer.
Please refer to the following website for detailed information.
Microsoft Support
Record a slide show with narration and slide timings
Turn your presentation into a video

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Uploading Presentation Video Data File tothe Presentation Registration Website
Once the video file is ready, please follow the steps below to upload the presentation
video data.
1. Please log in to your user page using your User ID and password from thefollowing presentation registration site.
URL will be provided separately.
2. Please select the presentation data file and press the 'Register File' button.

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