Remo Users Guide
For Poster session at FYR02 QLC meeting(for all participants)

The poster session at FYR02 QLC meeting will be held at 13:30 on December 22nd .
At first, "1 min. Preview" using Zoom will be held, and after that, 2 hours “Poster Presentation”
will be held using Remo.
The following information is for joining and presenting to “Poster Presentation” on Remo.
Please read the following carefully before joining the poster session.
 Time Schedule
December 21 (Mon.)

13：30 ～ 15：30 ・・・・・ Trial time for using Remo
*Please check the operation of Remo during this time.
*There is a Help Desk for questions on the first one hour (13:30 – 14:30).

December 22 (Tues.) 13:30 ～・・・・・ 【Zoom】 "1 min. Preview"@1min. X 43 presenters

14：45 ～・・・・・ 【Remo】 venue Open

15：00 ～ 17:00 ・・・・・ 【Remo】 "Poster Presentation"*15:00 ～ 16:00 → core time for the presenters with odd Poster numbers*16:00 ～ 17:00 → core time for the presenters with even Poster numbers
Step 1. Preparation for starting Remo (For All Participants)■ Requirements
・PC with camera, speaker & MIC or headset
・Browser Chrome (highly recommended) or Safari/Firefox
for more information, check the Remo_Technical Requirements
・High-speed Internet access※Using headphones or earbuds is recommended.
※Be aware that system in Remo is subject to change without notice.
■ Remo System Check (Important)
https://remo.co/mic-cam-test/
You can check on this and allow your browser to access your mic and cam from the Security &Privacy section in your System Preferences.
■ Join URL link

We will send the URL link for the poster session by an e-mail.

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Step 2. Creating Remo account (For All Participants)■ Remo Website
Access to the Remo website ( https://remo.co/ ) and click Login button.
Then click “Sign up now” and fill in your Full name, Email, and Password.
You can Sign up with Google account, as well.
*Free trial 14 days will not be counted down unless you create any events.

■ Username in Remo (Important)Please change your “Full name” in Remo as shown below.
・Poster speaker:「Pxx_Your Name (Organization)」 ex.: P99_Smith John (QLC Univ.)… Please check your poster number at the program.
・Participant: 「Your Name (Organization)」 ex.: Smith Jane (QLC Univ.)

・Poster speaker :「Pxx_Your Name (Organization)」「Pxx_漢字姓名_英語姓名（所属名）」
ex.: P99_Smith John (QLC Univ.)
P99_山田太郎_Yamada. T（QLC大)・Participant :「Your Name (Organization)」「漢字姓名_英語姓名（所属名）」
ex.: Smith Jane (QLC Univ.)
山田花子_Yamada. H（QLC大）2

Step 3. Join Poster floor (For All Participants)
Double click the table to join in.
Your icon is here.

ParticipantsFloorselection

HelpDeskFree
Table↑ Poster number
Ex. 「PXX」

Poster zoon

Tool Bar■ Poster zone

・1 Table = 1 Poster board, 1 floor = 15 Tables ( = 15 Poster boards)
・All posters in the floor can be available at General Table※Poster presenter (poster number Pxx) is making presentation at Pxx■ Floor selection

・To move to other floors, click the “Floor” (shown left side bar) number which you wantFloor

Poster number

1

P01 ～ P152

P16 ～ P30

3

P31 ～ P43

■Tool bar (bottom in your screen)
Tile View/Back to Floor button → switching your screen presentation
Cam On/Mic On → on and off for camera and mic
Chat → select whom you would like to chat withShare Screen → to share your presentation data for people at your table■ Moving to other tables

・Please confirm where your icon is・Double click a table for moving

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Step 4. How to join a presentation (For All Participants)*When you visit a poster table, please open ”Whiteboard” to see the poster.
・The poster image can be freely scaling in your PC.
・Please avoid staying a Poster Table after you finish the discussion.
■ How to interact with the presenter

・Turn on Camera and Microphone to speak to the presenter.
・Use of Chat is not recommended as you cannot view previous conversations once you leave
the Poster Table.
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■ How to leave comments■ How to view comments

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Step 5. How to prepare and display your presentation (For Poster Speakers)
1. Open “whiteboard ”

2. Upload your poster in Whiteboard.

63. The poster image must be “locked” to prevent others from downloading it.

4. Also remove the tiny PDF icon on the top left of the poster image, either by pressing[delete] button or by pressing three-dotted icon and choosing Delete.

7 Guidelines for creating poster data
1. Size： (recommended) A0 【 841 mm (33.1 inch) ｘ 1189 mm (46.8 inch) 】( Since it is projected on a PC screen, horizontal layout is recommended, but there is no problem
with vertical layout. )２．Create posters with image data such as JPEG and png. Pdf. , Ppt. files not allowed.
Please confirm the visibility on the trial schedule.
３． Write your poster number in the upper left corner of the poster at 60 pt. or more.
Please check your poster number in the program.
4. Write the title of the presentation at the top of the poster and the author's name andaffiliation below.
5. We recommend a minimum of 72 pt. for presentation topics and 50 pt. for authors.
Sans-serif fonts such as Arial and Gothic are recommended, but please decide by yourself.
6. Since we set up the core time of the poster presentation, the audience may visit in theabsence of the presenter. Please make a poster understandable contents
even if there is no presenter.
7. In this Poster Session, the QLC Young Researcher Award is/are judged.
Please note that significant deviations from the guidelines may be disadvantageous
during the audit.

 Notes for Poster Presentation
1. To allow poster presenters to see posters by others, we set the following core time.
Odd poster numbers : (15:00 – 16:00)
Even poster numbers : (16:00 – 17:00)
2. All participants will be able to see the posters displayed. However, do not download posters.
The poster presenters must lock the pasted data so that it cannot be inadvertently manipulated
by other participants. Also, pasted data remains when you leave the table or leave Remo.
Keep the pasted data for the duration of your presentation session, and be sure to unlock
and remove the image data when you leave Remo after the session ends.
3. In the poster presentation in Whiteboard, you can check where the audience pay attention as anicon. If necessary, enlarging the display.
4. We recommend that you have a face-to-face discussion with the camera on.
Only 6 people including the presenter can participate in one poster at a time.
Please do not stay in the same poster for a long time.

※ TipsYouTube Remo official channel
https://www.youtube.com/channel/UCXz-ypDKTaTFxinSmVbPekg
Remoʼs events
https://remo.co/guided-tours/ FAQs
https://remo.co/frequently-asked-questions/ Remosystem check https://remo.co/mic-cam-test/
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The following additional information is for poster presenters to prepare the poster.

 1min. Preview (Zoom)
Each poster presenter will have one minute poster presentation in a PowerPoint file on Zoom.
Please prepare your own slides.
The "1min.Preview" is positioned as a place for the presenter to advertise in order to attract
the audience. Although there are no specific instructions, it is expected that the poster content
will be summarized in 1 ~ 2 PowerPoint slides and explained briefly to all participants via Zoom
screen sharing within 1 minute.

 Poster Presentation (Remo)
After the “1 min. Preview", "Poster Presentation" using Remo will be held for 2 hours.
Showing the image data that each presenter pasted on Remo's Whiteboard, and poster
presenters explain and discuss with visitors, as in a regular conference poster presentation.
For smooth progress the presentations and discussions at Remo, please follow the guidelines
above when creating poster data.
We set up the trial time, at 13:30 - 15:30 on Monday, December 21, the day before the poster
session. In order to prevent troubles, please check the operation of Remo during this trial time .

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