Basic Policy on Prevention of Misconduct and Misuse related to Public Research Funds
Based on the Ministry of Education, Culture, Sports, Science and Technology's Guidelines for theManagement and Audit of Public Research Funds at Research Institutions (Implementation Standards)(February 15, 2007; revised on February 18, 2014), Ritsumeikan Asia pacific University shall establish
a Basic Policy on Prevention of Misconduct and Misuse related to Public Research Funds in theuniversity as follows.
1. Clarification of Responsibility Structure within the Institution
For the purpose of the proper administration and management of public research funds, theresponsibility structure on administration and management within the university shall bespecifically established and disseminated.
In addition, the President of the university shall serve as the Chief administrator, and General
Administrator, Compliance Officer and Assistant Compliance Officer shall be respectively
appointed aiming for the proper administration and management of public research funds.
2. Environment Supporting Proper Administration and Management
The university shall eliminate the factors causing misconduct and misuse related to public researchfunds, and create the environment and system where the functions to prevent misconduct andmisuse related to research funds are included. Moreover, the university will maintain aconsultation center to respond to concerns related to procedures and usages of public researchfunds and reporting centers receiving reports related to misuse of public research funds from insideand outside the university. Furthermore, the university will internally notify of the responsibilities
and attitudes upon receiving and using public research funds, usage rules of public research funds,
the administrative procedures, as well as the systems and initiatives to prevent misuse of publicresearch funds, by offering the research compliance training, etc.
3. Identification of Factors causing Misconduct and Misuse related to Pubic Research funds /Formulation and Implementation of a Plan for Preventing Misconduct and Misuse related
to Public Research Funds
The university shall identify factors causing misconduct and misuse related to public researchfunds, and formulate, implement, and publicize the specific plan for preventing misconduct andmisuse related to public research funds on a yearly basis.

4. Proper Administration and Management of Public Research Funds
Public research funds shall be properly used based on the plan for preventing misconduct andmisuse related to research funds. The research funds shall be used in accordance with the ResearchFunds Usage Guidebook which has specified the rules within the university on the usage of publicresearch funds and has been annually.
5. Promotion of Information Dissemination and Sharing
The university shall internally notify of initiatives for preventing misconduct and misuse related
to public research funds, Research Code of Ethics, the relevant regulations, etc., besides,
publicize them to public.
6. Monitoring
For the purpose of the proper usage of public research funds, the Office of Auditing will perform
internal audits, and the offices in charge of the plan for preventing misconduct and misuse related
to research funds will periodically perform the monitoring. By doing the above, the university will
confirm the implementation status of orders, inspections, payments, etc. and will examine
accounting documents, receipts, and items purchased.