Report of “2nd Workshop on the Academic Asset
Preservations and Sharing in Southeast Asia withiPRES2017”
Date: 15:10 – 16:40 September 25th (Mon) 2017
Venue: Conference Room 5, International Science Innovation Building, Kyoto
University, Kyoto, Japan
Moderator:
Shoichiro Hara (CSEAS, Kyoto University)
Agenda: The Center for Southeast Asian Studies (SCEAS) in Kyoto University is one ofthe leading research institutes of Japan about humanities informatics. CSEAS
has developed a variety of information tools/systems to facilitate digitizing
humanities' materials, to preserve digital data, to integrate databases, and toanalyze data. In these tools/systems, Resource Sharing System is a quite uniqueinformation system at CSEAS that integrates more than 50 academic databases
including those created by oversea institutes. CSEAS is aiming to expand its
information networks into ASEAN academic institutes. First, the workshop washeld in Bangkok in 2016 aiming to understand and share the current
circumstances about digital assets (digitization, preservation and distribution) in
the leading ASEAN academic institutes.
The 2nd workshop is held as a part of 2017, which is the first-class digitalpreservation conference in the world. The iPRES brings together key people intheory, research, development and practice to explore the latest trends,
innovations, policies and practices in digital preservation. We know preservationof academic assets is the urgent problem. However, Academic institutes in Asia
including Japan have rich experiences in creating digital collections but not indigital preservation.
This workshop will provide opportunities for the participants to exchange andshare thoughts, views and ideas about how we should deal with these problems,
what kind of technology will be available, and who should be contributors to thisissue. This workshop invites small numbers of experts but expect intensive
discussion.
Program:
15:10 – 15:20 Opening Remarks
15:20 – 16:10 Two Case Reports from Japan and China (25min * 2 includingdiscussions)
Kyoto University Library
National Science Library, Chinese Academy of Sciences
16:10 – 16:30 CSEAS Plan
16:30 – 16:40 Wrap Up

Workshop Minutes
Participants:
Mr. Chito Naorbe ANGELES: University Library, University of the Philippines
DilimanMs. Wararak PATTANAKIATPONG: Chiang Mai University Library, Chiang Mai
UniversityMrs. Kochaporn SRIPHAN: Chiang Mai University Library, Chiang Mai
UniversityMrs. Sisavanh SINGVONGSA: University Central Library, National University ofLaos
Dr. Shu-Jiun CHEN (Sophy Shu-Jiun Chen): Institute of History and Philology,
Academia Sinica-Academia Sinica Center for Digital Cultures
Dr. Sohaimi Bin ZAKARIA: Faculty of Information Management, Universiti
Teknologi MARA
Dr. Wanida KANARKARD: University Library, Khon Kaen University
Dr. Kanyarat KWIECIEN: Depatment of Information Science, Faculty ofHumanities and Social Sciences, Khon Kaen University
Dr. Songphan CHOEMPRAYONG: Department of Library Science, Faculty ofArts, Chulalongkorn University
Dr. Nisachol CHAMNONGSRI: Institute of Social Technology, Suranaree
University of Technology
Dr. Vilas WUWONGSE: Office of the President, Mahidol University
Dr. Natalie Lee San PANG: Wee Kim Wee School of Communication andInformation,Nanyang Technical University
Mr. Kee Siang LEE: Resource Discovery and Management,National Library Boardof Singapore
Ms. Lin Li SOH: Resource Discovery and Management, National Library Board ofSingapore
Dr. Peter Zhou: University of Calofornia Berkeley
Mr. Shuji Kamitsuna: National Diet Library, Japan
Ms. Akemi OMURA: Kyoto Univrsity Library
Dr. Shigeo Sugimoto: University of Tsukuba
Ms. Akihiro KAMEDA: Kyoto Univrsity
Dr. Shoichiro Hara: Kyoto Univrsity
Dr. Honghu FU: National Science Library, Chinese Academy of Sciences
Prof. Xiaolin ZHANG: National Science Library, Chinese Academy of Sciences
Prof. Boer WU: National Science Library, Chinese Academy of Sciences
Prof. Wu ZHENXIN: National Science Library, Chinese Academy of Sciences

Opening Remarks: given by Shoichiro Hara

Two Case Reports from Japan and China: The presentation materials will be up to
the iPRES2017 Web Page after compiling.
 Kyoto University Library National Science and Technology Library, China

Discussions and Agreements
The workshop will continue for next 3 years.
The workshop will be held annually in Southeast Asia. Member institutes will
prepare a venue by turn.
CSEAS Kyoto University will support transportation and accommodation expenses.
The workshop members keeps small numbers of experts for intensive discussions(and because of limited budget), but welcome voluntary participants.
The purpose of the workshop will be sharing and interchange methods, experiences,and knowledge about organization of academic resources
 Sharing mutual problems to be faced and to be solved Practical approaches: Methods, Implementations, and Tools
 Mutual supports to realize:
 Digitization: Methods/Standards/Techniques Metadata: Ontology/Multi lingual Preservation: Models/Implementation
 Building support function: Library function/Fair research Supporting digitalization of research materials
 Open data motivation: Good practices to promote open data Sharing: Linked Data etc.
Next workshop will be held at Universiti Teknologi MARA Malaysia in August.
Members who will join ICADL 2017 at Chulalongkorn University in Bangkok inNovember will have a small meeting.
2019 meeting will be held with SEASIA (https://seasia-consortium.org/)
The workshop seeks for loose-coupling with other related activities (e.g., Brain
Circulation Program by Dr. Ohno)
We invite a good name of the workshop!
2019-10-10 Shoichhiro HARA