WEST OF SCOTLAND ARCHAEOLOGY SERVICE JOINT COMMITTEE'SMINUTES.
Glasgow, 20th September 2018.
West of Scotland Archaeology Service Joint Committee.
Present:Rhiannon Spear (Convener)
Stewart Miller
Ian Clarkson
Lawrence Fitzpatrick

Glasgow City Council
East Renfrewshire Council
North Ayrshire Council
West Lothian Council

Apologies:

Alastair Redman
Iain Linton
Gordon Jenkins
Natalie Don
Mags McLaren
Brian McGinley

Argyll and Bute Council
East Ayrshire Council
East Ayrshire Council
Renfrewshire Council
Renfrewshire Council
South Ayrshire Council

Iain McLarenWest Dunbartonshire Council

Hugh McBrien

West of Scotland Archaeology
Service
East Ayrshire Council
East Renfrewshire Council
North Ayrshire Council
Audit Scotland
Glasgow City Council

Also present:

Karl Doroszenko
Julie Nicol
James Miller
Gordon McAllister
Maureen Hughes (Clerk)

Appointment of Councillor Rhiannon Spear as Convener unanimouslyapproved.
1
The Clerk advised the joint committee that in terms of its Minute of Agreement
it required to appoint a Convener. Councillor Miller, seconded by Provost Clarkson
moved that Councillor Rhiannon Spear be appointed Convener. There being noother nominations, the joint committee unanimously agreed to appoint Councillor
Spear as Convener.

Appointment of Councillor Lawrence Fitzpatrick as Vice-convener
unanimously approved.
2The Clerk advised the joint committee that in terms of its Minute of Agreement
it required to appoint a Vice-convener. Councillor Miller, seconded by Provost
Clarkson, moved that Councillor Lawrence Fitzpatrick be appointed Vice-convener.
There being no other nominations, the joint committee unanimously agreed toappoint Councillor Fitzpatrick as Vice-convener.

Glasgow City Council, City Chambers, Glasgow G2 1DUProject to update Historic Environment Record with historical data from 1807
map of Glasgow noted.
3The Joint Committee heard a presentation by Edward Gordon, Glasgow CityCouncil Student Intern within the West of Scotland Archaeology Service regarding
his project to update the Historic Environment Record with historical data from an1807 map of Glasgow.
After consideration, the Joint Committee noted and thanked Mr Gordon for a very
informative and interesting presentation.

Minutes approved.
4
The minutes of the Joint Committee of 15th March and 31st August 2018 were
submitted and approved.

Update on membership application from East Dunbartonshire Council noted.
5With reference to the minutes of 15th March 2018 noting that East
Dunbartonshire Council had intimated that it was currently considering joining theJoint Committee there was heard and noted a verbal update by the Manager of theWest of Scotland Archaeology Service Joint Committee advising that this was still
under consideration by East Dunbartonshire Council and that officers from East
Dunbartonshire Council would attend the next meeting of the WoSAS Officers
Steering Group.

Update on Officer Steering Group consultation regarding future service
delivery options and funding noted.
6There was heard and noted a verbal update by the Manager of the West of
Scotland Archaeology Service Joint Committee regarding a consultation withmember authorities on future service delivery options and funding for the Serviceadvising that a report would be submitted to the next meeting of the Joint Committee
recommending a preferred model to be considered.

Annual Report of West of Scotland Archaeology Service 2017/18, approved.
7
There was submitted a report by the Manager of the West of Scotland
Archaeology Service (WoSAS) detailing the activities of the service for the year from
1st April 2017 to 31st March 2018, confirming that(1)the WoSAS had dealt with 1774 new casework items, 42 more than theprevious year which represented an increase of 2.4% in new casework which
returned the Service workload to the average demand levels experienced inrecent years;

Glasgow City Council, City Chambers, Glasgow G2 1DU(2)877 new planning and listed building applications had been identified as
potentially requiring archaeological advice across the area covered by theService, and a further 348 other items of casework were also dealt with orinitiated;(3)

following last year’s agreement with the local government Improvement
Service, spatial data from the Historic Environment Record (HER) wasprovided to its Spatial Hub website, allowing our authorities to meet thehistoric environment element of their statutory responsibilities under the EU
INSPIRE Directive on time, and without the need for additional resources.

(4)

260 new site records were added to the HER database, amendments oradditions were made to 428 existing site records, in addition to 270 crossreferenced archive records being created within the HER following the receipt
of completed reports on archaeological projects;(5)

239 archaeological event records were created which largely reflected thequantity of post-excavation analysis and reporting work which has been
completed by commercial archaeological contractors following past fieldwork,and could be taken as a proxy measure of the overall scale of archaeologicalwork initiated by development management casework undertaken by theService in previous years;(6)

during the reporting period, the Service assisted or liaised with 3 local
amateur archaeological or historical groups in the preparation of local heritage
fieldwork projects or funding bids, and assisted 5 PhD candidates with theprovision of data for their theses, or by responding to requests for interviews
or research survey responses; and(7)the Service received more than 60 working days’ assistance from a volunteer
member of the public, working on the HER which would assist the Service inplanning future collaborative work with national agencies;

After consideration, the joint committee approved the report, which gave details
regarding(a)planning applications for each of the joint committee's local authorities;(b)

the running of the service;(c)Historic Environment Record Maintenance and Development;(d)advice provided to other local authorities and organisations;(e)information and advice to developers/agents and to statutory
undertakers;(f)agri-environment advice provided;(g)the annual performance statistics for 2017/18; andGlasgow City Council, City Chambers, Glasgow G2 1DU(h)the revenue account for the year ended 31st March 2018.

West of Scotland Archaeology Service – 2017/18 Annual Audit report noted.
8There was submitted and noted a report by Audit Scotland regarding an audit of
the 2017/18 financial statements of the West of Scotland Archaeology Service which
detailed key messages and significant findings which had arisen from the 2017/18
audit.

Glasgow City Council Internal Audit Annual Report 2017/18 noted.
9There was submitted and noted a report by the Head of Audit and Inspection,
Glasgow City Council regarding an internal audit annual report which provided
members with an overview of the work of Glasgow City Council’s Internal Audit
section for the year ended 31st March 2018, including a draft Annual GovernanceStatement 2017/18 as an appendix to the report which would form part of theCouncil’s audited 2017/18 Annual Accounts.
West of Scotland Archaeology Service – 2017/18 Annual Accounts approved.
10There was submitted a report by the Executive Director of Finance, Glasgow
City Council regarding the 2017/18 Annual Accounts for the West of Scotland
Archaeology Service advising that(1)the balance of usable reserves at 1st April 2017 was £94,953; and(2)in 2017/18 total expenditure was £149,346 and total income £159,711, which
resulted in a surplus for the year of £10,365, with a balance of usable
reserves at 31st March 2018 of £105,318.

After consideration, the Joint Committee approved the 2017/18 Annual Accounts for
the West of Scotland Archaeology Service.

Date and time of next meeting.
11
The Joint Committee noted that the Clerk would liaise with the Convener andwrite to the Members once a suitable date for the next meeting had been agreed.

Glasgow City Council, City Chambers, Glasgow G2 1DU