Expanding horizons

Bayan Human Resources ManagementIntroduction
Bayan Human Resources Management system is an advanced specialized web-based cloud-ready systemthat is designed to operate on property, cluster and corporate levels, with the objective of maintaining
employee data in a way that simplifies the processing of all HR and payroll transactions that affect theemployee status, ending with providing an unlimited set of detailed and summarized reporting facilities.
The system also facilitates full integration between the essential operations of the employee attendancecontrol, human resources and personnel operations, employee training, medical insurance, and payroll withback office JV interface. Hence, it prevents any unnecessary double work and errors, improves efficiency,and simplifies information distribution and reporting.

Modules and features
Core modules

Features at a glance

Human Resources

Payroll

TimekeepingTraining

Workflow

Notifications and reminders













UAE+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR

Web-based, cloud-readyMulti-property, multi-cluster
Multi-lingual and multi-currency
Country-specific localization
Occupation management and classification
Staff training
Personnel action administration
Time attendance processing
Benefits and deductions administration
Vacation and leave processing
Payroll processing
Back office interface
User-defined reports and documents+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

System features
General features

Time attendance processing















Multi-property and multi-cluster
System notifications via SMS and emails
System reminders
The ability to accept and processtransactions with other internal and externalsystems
The ability to subject all transactions frominterfacing systems to the standard humanresources and payroll system edits,
validations, and error-correction procedures
Providing the capability to customize data
input, processing rules and edit criteria
Providing the capability to identify andprocess transactions from other systems thatenter and update the standard humanresources and payroll system
Providing the capability to allow users tocustomize output for reporting and providing
interfaces to other systems necessary tomeet property requirements for external
processing





Personnel action administrationUAE

Processing, with current and future effective
dates, a full range of mass and individual
personnel actions such as promotions, salary
increases, transfers and terminations
Full documentation of personnel actions
Full personnel action tracking
Automatic generation of personnel action
notifications and reminders
Online web-based personnel action approvaland posting
Conversion of paper official personnel
documents to electronic documents such as
passport, work permit and residency permit
Statutory and regulatory documentation ofauthorized actions such as passport expiry
date, work permit expiry date and probationend date+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR




Capturing time attendance information on work
schedule hours worked and leaves taken
Capturing information on time, or units ofmeasurement worked to determine gross pay
Flexibility to capture and process multiple
types of vacations
Compliance with statutory and regulatory
requirements when processing transactions
associated with time attendance function
Collecting actual hours worked and processing
it to compute discrepancies that will affectgross pay for each employeeCollecting time attendance data on a pay
period basis
Ability to capture time attendance data in days,
hours and minutes
Ability to accept time attendance data throughvarious processing modes, e.g. through online
interface or using user-defined externalinterfaces
Ability to accept electronic or otherdocumented approvals from authorized
approving officials
Posting time attendance data for further
system processing
Generating multiple reports to monitor timeattendance data
Ability to edit time attendance data to ensurethat the data are complete and accurate
Supports the correction of current pay period
time attendance records
Definition of any number of shifts to be used inmonthly scheduling of employee attendanceOvertime calculation
Comprehensive user activity log
Comprehensive user rights system
Unlimited levels of admin units+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

Position management and classification






Multi-level organizational structure
Definition of employee grades with specification of minimum and maximum pay for budgeting
purposes
Definition of occupations with link to the organizational structure and employee grades
Full time equivalent (FTE) and annual budget management based on occupation maximum count,minimum pay and maximum pay
Full compliance with local statutory and regulatory requirements including labor, social security, andincome tax laws

Employee appraisal management







Appraisal based on weighted core competencies defined to suite the type of businessAppraisal using core competency specific indicators with evaluation scaleCore competency consolidation into overall employee evaluation
Multiple appraisals per yearAppraisals include development action plan, promotion needs and training needs
Training needs integration with training module
Department-based core competency and indicator definitions

Vacation processing





Compliance with statutory and regulatory requirements when processing vacation transactions
Accrual for each type of vacation to which an employee is entitled including partial accruals based on
working days
Processing vacation accruals for special grade employees by specifying vacation entitlement on
employee level
Processing vacation for each reported vacation type at the end of each effective pay period
Processing accruals and reported vacation before usages are applied to appropriate available balance
Ability to determine rules for the coverage of sick vacations exceeding the entitlement
Ability to modify vacation accruals, limits, and balances for employees who change their work
schedules

Benefits administration

Staff trainingOnline web-based employee access to selfservice, personal information and automatedtransaction processing
Determination of employee eligibility forentitlements, such as vacation entitlements

UAE+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR

Define training subjects and course calendars
Define training needs on all organizational
levels, occupations and individual level
System-generated training needs based on
department and occupation training needs
System-generated employee training needs
based on training evaluation
Comprehensive reporting on nominations,attendance frequency and evaluations+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

Payroll processing

Calculating gross and net pay, deductions, and employee / employer contributions on an effective pay
period basis
Computing gross pay as the sum of each rate of pay times the number of units related to it, plus all
appropriate allowances and / or other gross pay components
Compliance with statutory and regulatory requirements when processing transactions
Calculating pay at the end of each pay period after properly authorized inputs have been received
from the time attendance module and after personnel action processing is completed
Processing prior-period, current-period and future-period pay actions based on effective dates
Processing current-period adjustments as an integral part of the payroll cycle, such as vacation
balance adjustments
Making retroactive calculations, such as retroactive increases
Computing various types of pay entitlements, such as allowances and differentials
Computing pay for various types of employees, such as casual, laborer, trainees and full-time
employees
Computing earning amounts for partial pay periods when entitlement dates do not coincide with pay
period beginning and ending dates
Processing earnings adjustments on a begin-date / end-date basis by giving the ability to define
periods for employee allowances and compute partial earnings according to the defined period
Computing differentials based on applicable hours that are certified by an approving official
Calculations of the allowances and deductions (as defined by law or regulation), allowances anddeductions may be set as amounts or as percentage of pay
Calculating the following deduction types for each employee:
1.
2.









UAE

Mandatory deductions, such as social security and income tax
Voluntary deductions, such as medical insurance

Providing the capabilities to process deductions that apply in various pay periods
Giving the ability to deduct some items in every period that is called recurring deductions, and others
in selected pay periods only that is called non-recurring deductions
Adjusting taxable gross pay by deducting exemptions
Calculating indebtedness for vacation advances upon employee leave
Accommodating requests for wavier of collections for vacation advances by giving the ability to takefuture vacations even if the employee does not have enough balance
The ability to define city ledger on monthly basisMaintaining each pay record by the pay period in which it was calculated and by the pay period towhich it applies
Recording gross pay, deductions, and net pay and other generated information to update othersystems such as the accounting system
The ability to pay indemnity amounts for the employee based on his / her service years
Making information available to other functions to generate internal and external payroll reports notcreated directly on the pay processing function+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.comPO Box 2164, Amman 11941, Jordan

Expanding horizons

Reporting, reconciliation and record retentionProviding for reporting, reconciling and retaining records to accommodate the following requirements:
1.
2.
3.
4.
5.




Providing employees and managers with self-service capabilities in obtaining information pertinent totheir needs. Employees have access to their personal data and managers have access to theirorganizational non-personal data through the web-based application
Reporting services compliance with statutory and regulatory requirements. For example, the systemgives income tax and social security reports according to the country law
Maintaining the following information in accordance with the statute of limitations:
1.
2.
3.



UAE

Report processing aspect accesses and formats data as required to satisfy regulatory, managerial, and accounting
requirements
Generation of multiple reports that span specific time periods
Producing all vouchers and reports necessary to recognize payroll expenses and authorize related disbursements
Generation of managerial reports used by human resources / payroll office staff, as well as reports used by otherstaff members such as supervisors
The purpose of reconciliation is to compare and reconcile data between systems

Pay history showing gross pay, deductions and net pay for each pay period
Time attendance history showing attendance hours, overtime hours and subtractive hours for each pay period
vacations history showing starting balances, leave accruals, leave usage and ending balances for each period

Providing the capability to generate routine human resources and payroll reports that are prescribedby the functional users. Also the system gives the ability to design custom reports to preview the data
in a specific format
Producing employee earnings statements detailing the composition of gross pay by showing theallowances given to the employee, deductions and net pay for the pay period and year-to-date
Producing managerial reports to facilitate monitoring of human resources costs vacation authorizationand personnel actions by staff member
Producing all reports and vouchers necessary to recognize payroll expenses, establish related
receivables and disburse all related payments. Also the system produces supporting detailed registers
or subsidiary ledgers for the generated vouchers
Providing automatic data conversion and electronic transfer of required data to other systems bygiving the ability to define external interfaces with any format and export data using a specific interface
Providing external reports that fulfill statutory and regulatory mandates, as well as management
reporting requirements
Compliance with all statutes, regulations and guidelines that apply to hardware, software andtelecommunications
Reconciliation disbursing data with payroll data to provide assurance that all disbursements
authorized for payment by the payroll certifying officer were disbursed completely and accurately
Reconciliation of human resources data to provide assurance that all employees on the payroll arebona fide and that all earnings, entitlements and benefits are being computed as authorized andrecognized in the human resources system
Making health insurance enrollment data available to carriers through certain reports so that payroll
and carrier records can be verified
Deriving summary totals of earnings, deductions and contributions for control purposes
Generating reports of pay and benefit transactions required by the agency core financial system
Notifying agency human resources and payroll office staff of incorrect or missing data at the end of thepayroll calculation process
Storing audit trail data that gives the ability to track user transactions during a specific period
Providing report for health deduction not taken+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

Corporate concepts and features
Bayan Human Resources Management System is a web based system that is designed to operate on
property level, cluster level, and corporate level. Bayan can be hosted on local web server, private cloud, orpublic cloud.

Single-property installations
When operated on single property level, Bayan is totally managed and monitored by the property staff interms of HR, Payroll, Attendance, and workflow. The system will consist of one MS SQL database withscope of one property.

Single-cluster installations
A cluster is two or more properties managed by one management such as one GM, one HR manager, or
one finance/paymaster. In this case the workflow approval and posting spans multiple properties without
affecting the HR and payroll integrity of each property in the cluster. The cluster management can lock thedefinition of several entities like admin units, Occupations, Roles, and Approval Rules. If locked, the entities
can be pushed down from cluster level to property level. This cluster system consists of one SQL database.

Corporate installations (multiple clusters)
If operated on corporate level, there is no span of workflow approval across multiple clusters. There are two
benefits of corporate level operation; the first is the configuration entities locking and push down, and thesecond is the report consolidation on corporate level.
The diagram below illustrates the three levels of Bayan operation:

UAE+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan