Expanding horizons

Jana Materials ManagementIntroduction
Sky Jana Materials Management system is a comprehensive specialized web-based cloud-ready systemthat is designed to operate on property, cluster and corporate levels. Jana controls all aspects of food items,
beverage items, and rest of materials in the complex environment of hotels and restaurants.
Jana covers in great depth and details all areas related to material movements and control including
paperless purchase order cycle, receiving of goods, requisitions, transfers, property-to-property relocation ofgoods, perpetual inventory and spot checks, cost control, cost of sales and consumption analysis, recipemanagement, menu design and back office financial interface.
Jana is fully open to the outside environment through multiple interfaces to Point of Sale and back officesystems.

Components and features
Core components

Features at a glance
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UAE

Stock items and stores management
System security and audit
Quotations management
Purchasing
Receiving
Requisitions, transfers and relocations
Inventory and spot checks
Cost control and budgets
Sales cost and consumption analysis
Recipe management
Back office interface
Point of Sale interface+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR

Web-based, cloud-readyMulti-property, multi-cluster
Multi-currency purchasing
Item expiry dates
Average price or FIFO
User-defined order approval
Vendor auto allocation
User-defined order authorization
Order placement via fax and email
User-defined requisition and relocation approval
Approval and inventory using smart phones
Recipe preparation and transfers+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

System features
General featuresPurchasing
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Multi-property and cluster
System lexicon
Multi-currency purchasing
Bilingual interface and data
Item expiry dates
Cost valuation methods: Average price or FIFO
Multiple order units per item
Purchase request and requisition approval andinventory via smartphone application
Report designer
Comprehensive user roles and permissions
System notifications via SMS and emails
System alerts

Purchase Request Approval:User defined BO account mapping rules
Inventory sheets preparation, count and signing
Ability to process transactions while inventory isin progress
Four store inventory modes; Consumption
Stores, Forward Stores, Forward with Zero
Value Stores and Spoilage Stores
Inventory count using smart phones withbarcode reading
Spot checks
Inventory difference voucher and report

User defined approval rules with unlimited numberof signatures.

2.

Multiple candidates for the same signature.

Buyer Allocation:
Purchase request split between multiple buyers.

Vendor allocation:

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Auto allocation and manual allocation.

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Mandatory quotations like corporate contracts.

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Purchase request merge for best quotation.

Purchase Request Authorization:

Inventory

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User defined authorization rules with unlimited
number of signatures.

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Multiple candidates for the same signature.

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Send back to any of the preceding signees.

Purchase Order Placement:1.

Send order to vendor by fax or email.

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User defined purchase order format

Receiving:
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Full or partial purchase order receiving.

2.

Receiving without purchase order.

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Rules for changing price or quantity upon receiving

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Credit notes

5.

Purchase order closing.

BudgetFiscal period budget on stock category and store levels

Tracking of on order amount and received amount against budget amount

Budget import from back office systemUser-defined restrictions on purchases above budget

Season based minimum, maximum and re-order stock levels

System-generated purchase orders and requisitions for items below minimum stock level

UAE+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan

Expanding horizons

SalesRecipes

Mapping outlets to multiple stores based onstock item category
Sales items link with stock items or recipes
Support of multiple Point of Sale systems perproperty
Sales import from Point of Sale system
User-defined rules of item deduction and recipeconsumptions

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Generic recipe items with link to multiple stockitems
Recipe Transfers with auto item consumption
User-defined recipe consumption rules
Unlimited levels of recipe within recipe
Recipe cost and spoilage calculation
Recipe suggested price and profit calculation
Menu design

Templates

Internal movements

Kitchen market lists
Purchase order templates
Requisition templatesInterfacesBack office system
Point of Sale system
Central purchasing system
Health club and spa system
Engineering management systemRequisitions:1.

User-defined approval rules with unlimited numberof signatures2.

Requisition allocation

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Create purchase request from requisition

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Requisitions between properties in the samecluster through relocation requests

Transfers:
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Stock Item transfers

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Recipe transfers

Reports and charts
Purchasing

PeriodicCost

Total purchases summary
Purchasing statistics
Pending orders
Price exceptions
Purchase order deviation
Buyer efficiency
Newly added vendors
Deactivated vendors

Inventory differences
Period reconciliation
Period consumption
Actual potential report
End of Period S.O.H
Audit logs

Stock item movements
Slow-moving items
Movement documents
Current S.O.H
Market survey by item
Min/max stock item levels
Newly added items

Receiving

Movements

Sales
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UAE

Order receiving
Receiving without purchaseorder+971 (4) 276 5769

Credit note journalInternal movements by store
Internal receiving by store

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.com

Total sales deduction
Outlet Sales
Cost by sales item

PO Box 2164, Amman 11941, Jordan

Expanding horizons

Corporate concepts and features
Jana Materials Management is a web-based system that is designed to operate on property level, clusterlevel and corporate level.

Operational features

Reports and charts

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Data unification for several entities such as
stock items, stock categories, departments,stores and vendors across properties
Quotation locking and auto selection for signedcorporate agreements
Granting user rights and permissions throughcorporate office
Access to saved quotations by corporate officeTotal purchase statistics by region: Including
total amount, issued orders, pending orders,
canceled orders and delivered orders
Purchase items list for vendor by region
Price exceptions by region
Price comparison with unit conversion by region
Graphical and charts

Single-property installations
When operated on single property level, Jana is managed and monitored by the property staff in terms ofpurchasing, requisitions and cost control. The system consists of one database with scope of one property.

Single-cluster installations
A cluster is two or more properties managed by one management such as one GM, one purchasing
manager, or one IT manager. In this case the purchasing approval and authorization flow spans multiple
properties without affecting the materials stock control integrity of each property. The cluster management
can lock the definition of several entities like Item Units, Stock Categories, Stock Items, Departments,Occupations, Roles, Approval Rules, Authorization Rules and Vendors. If locked, the entities can be pusheddown from cluster level to property level. This cluster system consists of one database. The above single
property installation can be viewed as a cluster installation with only one property inside.

Corporate installations (multiple clusters)
If operated on corporate level, there
is no span of purchasing approval
and authorization across multipleclusters. There are two benefits ofcorporate level operation; the first is
the entities locking and pushing
down, and the second is the reportconsolidation on corporate level.
Corporate installations consist ofmultiple clusters (one databaseeach) in addition to one corporate
databasethathosts
theconsolidated data and the mastercorporate configuration entities tobe pushed to all clusters.
The diagram to the right illustrates
the three levels of Jana operation.

UAE+971 (4) 276 5769

PO Box 38230, RAKFTZ, UAE ● JOR+962 (6) 533 9616

www.skyits.com

PO Box 2164, Amman 11941, Jordan