WEST OF SCOTLAND ARCHAEOLOGY SERVICE JOINT COMMITTEE'SMINUTES.
Glasgow, 15th March 2018.
West of Scotland Archaeology Service Joint Committee.

Present:

Rhiannon Spear (Convener)
Alastair Redman
Stewart Miller
Mags MacLaren
Alistair Fulton
Iain McLaren

Glasgow City Council
Argyll & Bute Council
East Renfrewshire Council
Renfrewshire Council
South Lanarkshire Council
West Dunbartonshire Council

Apologies:

Iain Linton
Gordon Jenkins
Provost Ian Clarkson
Natalie Don
Brian McGinley
Diane Docherty
Lawrence Fitzpatrick
Damian Timson

East Ayrshire Council
East Ayrshire Council
North Ayrshire Council
Renfrewshire Council
South Ayrshire Council
West Dunbartonshire Council
West Lothian Council
West Lothian Council

Also present:

Hugh McBrien

West of Scotland Archaeology
ServiceEast Ayrshire Council
East Renfrewshire Council
Glasgow City Council
North Ayrshire Council
South Ayrshire Council
South Lanarkshire Council
West Dunbartonshire Council
Audit Scotland
Glasgow City Council

Karl Doroszenko
Matt Greenen
Gillian Dick
Jim Miller
Neil Feggans
Gwen McCracken
Emma McMullen
Gordon McAllister
Maureen Hughes (Clerk)

Presentation on multi-council Antonine Wall Heritage Lottery Fund Project
noted.
1
The joint committee heard a presentation by Emma McMullen, WestDunbartonshire Council on the multi-council Antonine Wall Heritage Lottery FundProject.
After discussion, the Joint Committee noted and thanked Ms McMullen for a very
interesting and informative presentation.

Glasgow City Council, City Chambers, Glasgow G2 1DUMinutes approved.
2
The minutes of the meeting of the Joint Committee of 21st September 2017
were submitted and approved.

Possible Changes to Membership of WoSAS - Update from WoSAS Manager.
3
There was heard and noted a report by Neil Feggans, Chair Officers’ SteeringGroup, South Ayrshire Council regarding the membership of the Joint Committee
advising that since the last meeting of the Joint Committee(1)both East Renfrewshire and South Lanarkshire Councils had rescinded theirdecisions to withdraw from the service on 1st April 2018; and(2)East Dunbartonshire Council had intimated that it was currently consideringjoining the Joint Committee.

Reserves Policy Annual Review 2018 approved.
4
There was submitted a report by the Manager of the West of Scotland
Archaeology Service regarding a proposed level of financial reserves consideredappropriate for the Service, advising that(1)the adopted Reserves Policy for the West of Scotland Archaeology Service
was closely linked to the Service financial programme and was subject toannual review;(2)

the financial reserves of the Service at the end of 2016/17 was £94,953 andthe level of reserves predicted for the current financial year had been
estimated at £87,388, however it was anticipated that there would be anoperating surplus at the financial year-end and that the revised level offinancial reserves was estimated to be approximately £111,055 at the end of2017/18(3)

taking account of the proposed financial projections for the 2018/19 financialyear, a reserve level of £79,000 was proposed.

After consideration, the Joint Committee approved the retention of the level offinancial reserves for 2018/19 in accordance with the West of Scotland Archaeology
Service Reserves Policy.
Service Financial Programme 2018/19 – Proposed budget 2018/19 approved –Authority to officers agreed.

Glasgow City Council, City Chambers, Glasgow G2 1DU

5There was submitted a report by the Manager of the West of ScotlandArchaeology Service regarding the projected income and operating costs of theService for the period 2018/19(1)

detailing the current financial position of the service; and(2)setting out the future financial projections for the service for 2018/19 together
with the proposed budget for 2018/19.

After consideration, the joint committee(a)approved the proposed budget for 2018/19; and(b)authorised the Officer Steering Group to consult with its Member Councils
regarding preferred service delivery and funding options and to bring forwardsustainable proposals for the Service.

West of Scotland Archaeology Service – Audit Plan 2017/18 approved.
etc.
6There was submitted a report by Audit Scotland regarding the 2017/18 auditof the financial statements of the West of Scotland Archaeology Service.
After consideration, the Joint Committee noted the risks and planned work of theService together with details of the audit work and audit timetable as detailed in thereport.

Date and time of next meeting.
7
It was agreed that the next meeting of the Joint Committee would take placein the City Chambers, Glasgow on Thursday, 20th September 2018 at 1400 hours.

Glasgow City Council, City Chambers, Glasgow G2 1DU