WEST OF SCOTLAND ARCHAEOLOGY SERVICE.
Glasgow, 1 May 2014.
West of Scotland Archaeology Service Joint Committee.
Present:

Lawrence Fitzpatrick(Convener)
Stewart Miller
Frank McAveety
Jim Sharkey
Mary Kilpatrick
Eileen Logan
John MooneyWest Lothian Council

Apologies:

John BellTom Marshall
Chris Gilmour

East Ayrshire Council
North Ayrshire Council
Renfrewshire Council

Also present:

Hugh McBrien

West of Scotland Archaeology
ServiceEast Renfrewshire Council
Glasgow City Council
South Ayrshire Council
South Lanarkshire Council
West Dunbartonshire Council
West Lothian Council
Glasgow City Council

Julie Nicol
Cathy Johnston
Neil Feggans
Gwen McCracken
Alan Williamson
Ranald Dods
Maureen Hughes (Clerk)

East Renfrewshire Council
Glasgow City Council
Renfrewshire Council
South Ayrshire Council
South Lanarkshire Council
West Dunbartonshire Council

Appointment of Councillor Lawrence Fitzpatrick as convener unanimouslyapproved.
1
The Clerk advised the joint committee that in terms of its Minute of Agreement
it required to appoint a convener. Councillor Miller, seconded by Councillor
McAveety moved that Councillor Lawrence Fitzpatrick be appointed Convener.
There being no other nominations, the joint committee unanimously agreed toappoint Councillor Fitzpatrick as convener.

Appointment of Councillor Stewart Miller as Vice-convener unanimouslyapproved.
2The Clerk advised the joint committee that in terms of its Minute of Agreement
it required to appoint a Vice-convener. Councillor Fitzpatrick, seconded byCouncillor McAveety, moved that Councillor Stewart Miller be appointed Viceconvener. There being no other nominations, the joint committee unanimously
agreed to appoint Councillor Miller as Vice-convener.

2Minutes approved.
3The minutes of the meeting of the joint committee of 3rd October 2013 weresubmitted and approved.

Matters arising.
4The following matter arose from the minutes of 3rd October 2013:-(1)

Annual Report of West of Scotland Archaeology Service 2012/13 audit –There was submitted and noted the West of Scotland Archaeology Service
Annual report on the 2012/13 audit intimating that the budgetary projectionsfor 2013/14 estimated a deficit of £9,000 which was to be met from theService’s reserves balance, which at 31st March 2013 were £122,000 and thatgoing forward the Service had agreed to continue a freeze on the level ofannual contributions from member councils and that a business plan was still
under development and it was important that this now be finalised and agreed
by the Service.

West of Scotland Archaeology Service Business Plan – Next stage agreed.
5With reference to the minutes of 3rd October 2013 noting that a draft Business
Plan was being finalised, there was submitted said plan detailing(1)

delivering of the WoSAS remit;(2)

the WoSAS Programme Plan 2014-17; and(3)the WOSAS Programme Plan 2015-17.

After consideration, the joint committee agreed(a)the general direction and content of the Business Plan;(b)that the Service Manager, under the direction of the Officers’ Steering Group,
make non-substantive, editorial changes to the document; and(c)that the amended business plan, showing tracked changes, be then issued tomembers for them to return comments within 10 days, and that the finalised
version be brought back to the next meeting of the Joint Committee.

Use of reserves to scan and digitise paper records agreed.
6
There was submitted a report by the Service Manager regarding thedigitisation of older, paper planning casework records and hard copy reports on

1811MINS/LMcC

3archaeological work done by external bodies to allow better integration of therelevant information into the Historic Environment Record and would improve accessto the data.
After consideration, the Joint Committee agreed the use of funds from the financial
reserve to allow the digitisation of paper documents to improve access to theinformation contained within them and to reduce the office space requirements of theService.

Formal notice of withdrawal of West Dunbartonshire Council from WoSAS
noted etc.
7
There was submitted correspondence from West Dunbartonshire Council
intimating that it had agreed to serve formal notice of its intention to withdraw fromthe Service with effect from 31st March 2016.
After discussion, the joint committee noted(1)with regret that West Dunbartonshire Council had agreed to withdraw
from the Service; and(2)that discussion were ongoing with officers to try to see if the Council
would re-consider its decision; and(3)that a further report would be submitted to the next meeting of the Joint
Committee.

Date and time of next meeting.
8It was agreed that the next meeting of the joint committee would take place in
the City Chambers, Glasgow on 6th November 2014 at 2pm.

1811MINS/LMcC