GUIDELINES FOR DISASTER EMERGENCY RESPONSE
FACULTY OF SOCIAL AND POLITICAL SCIENCES
UNIVERSITAS GADJAH MADAYOGYAKARTACOMPIlLED BY
UGM-OSAKA UNIVERSITY RESPECT SATELLITE OFFICE ON DISASTER
MANAGEMENT AND HUMANITARIAN ACTION
2018

1

TABLE OF CONTENTSTABLE OF CONTENTS...................................................................................................................... 2
SECTION I .......................................................................................................................................... 3
INTRODUCTION .......................................................................................................................... 3
A.

Background ......................................................................................................................... 3

B.

Aim and Objectives ............................................................................................................. 3

C.

Definiton of Terms .............................................................................................................. 3

D.

Scopes ................................................................................................................................. 5

SECTION II ......................................................................................................................................... 6
COORDINATION OF DISASTER EMERGENCY RESPONSE ..................................................... 6
A.

Location............................................................................................................................... 6

B.

Location requirements ........................................................................................................ 6

C.

Formation Process .............................................................................................................. 6

D.

Organizing ........................................................................................................................... 8E.

Main Tasks and Organization Functions ............................................................................. 8

F.

Duties and Responsibilities of Organization Units.............................................................. 9G.

Facilities............................................................................................................................. 14

SECTION III ..................................................................................................................................... 16
ESTABLISHMENT OF DISASTER EMERGENCY RESPONSE FIELD POST .......................... 16A.

Location............................................................................................................................. 16

B.

Location Requirements ..................................................................................................... 16

C.

Formation Process ............................................................................................................ 16D.

Main Tasks ........................................................................................................................ 17E.

Functions ........................................................................................................................... 17

F.

Task Descriptions .............................................................................................................. 17

G.

Structure ........................................................................................................................... 17

H.

Responsilibities Description .............................................................................................. 18

SECTION IV...................................................................................................................................... 21
SOCIALIZATION OF DISASTER EMERGENCY RESPONSE ................................................... 21

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SECTION IINTRODUCTION

A. Background
Faculty of Social and Political Sciences in Universitas Gadjah Mada, currently
facilitates academic activities covering lecturers, students, non-faculty staff, andguest researchers. Historically, disaster risks in Faculty of Social and Political
Sciences include any exposure to volcanic eruptions and earthquakes, which
could result in casualties if any measures of anticipation to respond disasterthreats were absence. Supported by relatively new buildings, the location ofFaculty of Social and Political Sciences is conveniently accessible fromsurrounding densely-populated areas. Under conditions where civitas
academica in the faculty was undergoing academic activities, it is imperative toensure that people in university are thoroughly aware of what should be done
during a disaster.
B. Aim and Objectives
This Standard Operating Procedure provides a set of guidance for civitas
academica at Faculty of Social and Political Sciences in taking disastermanagement measures. The objectives were to:
1. Set an outline of emergency and disaster management within area of campus
2. Provide direction for civitas academica’s activities to casualty risks
reduction.
C. Definiton of Terms
1. CARED: mobile applications built for Disaster Emergency Response32. Disaster: Event or series of events which threaten the life and livelihood ofsociety caused by both natural and/or non-natural and human factors,
resulting in the occurrence of human casualties, environmental damage,property loss and psychological impact.
3. Disaster management action: A series of activities covering the formulationof disaster risk reduction on development policies, disaster prevention
activities, emergency response, rehabilitation, and reconstruction.
4. Disaster Emergency Response: A series of immediate activities conductedduring the disaster to deal with adverse impacts, covering the rescue andevacuation of victims, property, basic needs, protection, assistance andtreatment of victims, as well as infrastructure recovery.
5. Disaster Emergency Response period: Duration of emergency disaster set
by national or local government for a certain span of time.
6. Emergency Command Post: Command Post formed during emergency
period covering some phases; emergency alert, emergency response andtransition from emergency response to recovery phase in the form ofCommand Post, Coordination of Disaster Emergency Response, andDisaster Emergency Response Field Post consisting of task forces as work
unit of emergency management system.
7. Coordination and Command Post of Disaster Emergency Response:
Institution function as center of Disaster Emergency Response Operations
Command to coordinate, control, monitor and evaluate the implementationof emergency response.
8. Disaster Emergency Response Field Post: Institution responsible formanaging emergency response directly in disaster area or at temporary
shelter consisting of volunteer with respective working units that provide
assistance and service for the affected communities.

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D. Scopes
1. The guidelines discusses the formation of Disaster Emergency Response andEmergency Command Post, Field Post and Task Force
2. The guideline applies to students, lecturers, faculty staff, and guest
researchers

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SECTION II
COORDINATION OF DISASTER EMERGENCY RESPONSE
Coordination of Disaster Emergency Response involves number of aspects.
A. Location
1. Coordination and Command Post located at Faculty of Social and Political
Sciences Universits Gadjah Mada.
2. Time operation of Coordination and Command Post of Disaster Emergency
Response is temporary during the emergency period and operates 24 hours
a day and may be extended or shortened based on need.
B. Location requirements
1. Coordination and Command Post located at the safe zone as an evacuation
point.
2. Location Criteriaa. Accessible for various groups and work units involved in Disaster
Emergency Response activities.
b. Safe and free from disaster threat.
c. Allow an adequate field for parking space and proper room forlogictic warehouse.
C. Formation Process
Formation of Coordination and Command Post of Disaster Emergency Response
is divided into two types of disaster as follows:
1. Emergency alert stage for gradual type of disasters, such as floods and6volcanic disaster. For such type, the post is formed by following the gradualstatus of Center for Operation Control of National or Regional Agency for
Disaster Management.
2. Emergency alert stage for sudden type of disasters, such as an earthquake.
For such type, the post is formed through compulsary steps which must be
implemented as a whole into a series of integrated command andcoordination system.

Preliminary Information and Data on Disaster Events
Preliminary disaster data includes verified report of civitas academica,
supported by information from relevant agencies. The validity of informationmust be confirmed with empirical situation in the field through the question ofwhat, when, where, conditions, number of casualties, impacts, previous andexisting efforts, and immediate need.
Assignment of Quick Response Team and Assessment Team
Based on preliminary information, management of faculty assigns quick
response team for implementing coordination task of rescue and emergency
management, mapping the location of disaster and temporary shelter, andsupporting assistance in emergency response activities, using either CARED
application or other existing disaster mitigation tools.
The result of Quick Response Team of Faculty of Social and Political Sciences’s
task is perceived as sources of consideration for making decision to conductsubsequent action (determining the location of field post for assistance andservice) and to provide assistance based on the magnitude of disaster. The
report and study of Quick Response Team and Assessment Team will determine
the scale of disaster based on local capabilities and damage condition, as well as
the map of casualties.

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Task of Coordination and Command Post of Disaster Emergency Response
1. Issuing decree of formation of Coordination and Command Post ofDisaster Emergency Response.
2. Utilizing human resources, set of tools, logistic, and fund from all
potential resources.
D. Organizing
1. Organization of Coordination and Command Post of Disaster Emergency
Response is a one-command organization with clear chain of command line
and distinct responsibility. This coordination performs in single congenialcommand.
2. Organization structure of Coordination and Command Post of Disaster
Emergency Response consist of Faculty Dean assisted by staff and operation
task force, senior lecturer, and students cooperating to form a teamcomposed of a Chief, Vice Chief, Staff, Operation Task Force, and Assessment
Work which may be adjusted on need.
E. Main Tasks and Organization Functions
Main tasks of Coordination and Command Post of Disaster Emergency Response
are:a) Ensuring proper operation of Disaster Emergency Response by various
existing working units with a guided, coordination based, effective andefficient manner at disaster location.
b) Collecting information, field data, and information progress to be used as
reference in drafting Disaster Emergency Response Action Plan.
c) Drafting Disaster Emergency Response Plan.
d) Determining the location of assistance and services for natural disaster8

victims based on analysis.
e) Deploying Volunteer Team in the determined-location in accordance toDisaster Emergency Response working units based on capacity andexpertise in systematic and measurable manner.
f) Planning, coordinating, controlling, and monitoring the distribution of
resources for Disaster Emergency Response operation which are
immediate, proper, dignified, effective and eficient therewith evaluating
implementation of Disaster Emergency Response operationg) Reporting the implementation of Disaster Emergency Response
operation to the Chief of the Coordination and Command Posth) Disseminating valid and accurate information of disaster event to mass
media and public.
Functions of Coordination and Command Post of Disaster Emergency Response:a) Coordinating, integrating, synchronizing all working unit elements
involved in the organization of Disaster Emergency Response Command
to conduct finding, rescuing and evacuating victims, properties, basic
needs, assisting and protecting victims, and recovering vital facilities andinfrastructures immediately in a stage of emergency alert and emergency
response.
b) Set up as assembly point of all resources to perform emergency response
action.
c) Set up as center for managing actions and for employing all resources interms of emergency response action.
F. Duties and Responsibilities of Organization Units
1. Chief of Disaster Emergency Responsea) Chief of Disaster Emergency Response is lecturer or staff assigned byFaculty Dean according to their authorities.

9b) Chief is responsible for:
(1) Activating and increasing Command and Coordination Post ofDisaster Emergency Response in accordance with type, location,and level of disaster.
(2) Determining location of assistance area based on validated
studies and analysis by Assessment Team.
(3) Forming a Post of Assistance and Services at determined location
be it in affected area or temporary shelter area.
(4) Drafting operation plan of organization, implementation, andcontrol for Disaster Emergency Response.
(5) Giving command and controling utilization of human resources,
equipments, logistics, and rescue team as well as instructing thetask forces which consist of medical work units, Search andRescue (SAR), psychosocial, logistics, and related institutions infacilitating accessibility for Disaster Emergency Response.
(6) Conducting evaluation through coordination meeting which isheld at least once a day to manage further activity plans.
2. Vice Chief
Vice Chief of Disaster Emergency Response is lecture or staff assigned byFaculty Dean according to their level and authorities
1) Vice Chief is responsible for:a) Assisting Chief of Disaster Emergency Response inplanning organization, implementation, and control for
Disaster Emergency Response.
b) Coordinating secretarial task, public relations, andhousehold of the post.
c) Representing the Chief of Disaster Emergency Response incase of unavailability.
2) Vice Chief of Disaster Emergency Response is directly responsible10

to the Chief.
3. Secretariat
Secretariat is led by a Secretary
a. Secretary is responsible for:1) Organizing report and general administration.
2) Providing information board and an updated-data of casualty
condition and deployment of victim, and disaster locatian map.
3) Updating information and data based on the result of report andevaluation.
4) Organizing periodical meeting and evaluation.
b. Secretary is directly responsible to the Chief of Disaster Emergency
Response.
4. Financea. Finance Staff is led by treasurer which are responsible for:1) Conducting all financial administration.
2) Analysing and drafting financial plan in order to conduct Disaster
Emergency Response.
3) Providing the required budget in order to conduct Disaster
Emergency Response.
4) Providing financial statement and record of expenditures andrevenues in accountable manner.
b. Treasurer is directly responsible to the Chief of Disaster Emergency
Response.
5. Volunteering Unit
a. Staff of Volunteering Unit is led by Coordinator which is responsible for:1) Fulfilling and serving the need of accomodation, consumption, andhealth of volunteers assigned in all Disaster Emergency Response11working units.
2) Compiling database of volunteers involved in Disaster Emergency
Response.
3) Providing administration need of the volunteers who served in thefield.
b. Volunteer Unit Coordinator is directly responsible to the Chief of Disaster
Emergency Response.
6. Assesment Unit
a. Assesment Units is led by Coordinator assigned by the Chief whose
members are volunteer with expertise on mapping, medical analysis, andwell-informed about the affected area. The Coordinator is responsiblefor:
1. Compiling assesment plan.
2. Compiling data of casualties and damages.
3. Mapping the location of disaster and refugee camp.
4. Conducting accurate and immediate studies and analysis on thecondition of disaster location.
5. Determining the location of assistance and type of assistence to begiven.
6. Finding and communicating with the branch chief based on type andlocation of disaster event to support assessment task and Disaster
Emergency Response.
b. Asessment Units Coordinator is directly responsible to the Chief ofDisaster Emergency Response.
7. Medical Unit
a. Medical Unit is led by Coordinator which is responsible for:
1. Drafting medical action plan.
2. Contacting and inventoring hospital in the nearest area to be involved

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in Disaster Emergency Response.
3. Deploying medical team at determined service points.
4. Determining the number of hospital to be involved in eachreplacement period in accordance with the number of service point
locations that have been determined by the Chief of Disaster
Emergency Response Post.
5. Organizing and setting scheduled activities of hospital to be involved
in Disaster Emergency Response action.
6. Providing and listing need of medicines and medical tools with apharmaceutical team that will record drug distribution.
7. Controlling, monitoring and evaluating the activities of medical teamconsisting of hospitals involved in the field.
b. Medical Unit Coordinator is directly responsible to the Chief of Disaster
Emergency Response.
9. Logistics and Equipment Unit
a. Logistics and Equipment Unit is led by Coordinator assigned by the Chiefof Disaster Emergency Response whose members of volunteer comefromAngkatan

Muda

Muhammadiyah(YouthGenerationofMuhammadiyah), which is responsible for:1.

Providing set of tools, equipment, and services to be used by work
units involved in Disaster Emergency Response.

2.

Receiving, administrating, and deploying logisitic support tocasualties.

3.

Coordinating all logistic and equipment support from all related
institutions, assemblies, organizations or agencies.

4.

Providing a list of logistic and equipment support need to besubmitted to the Chief of Disaster Emergency Response.

5.

Assisting the availability of general sanitation activities, clean water,
and

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6.

Ensuring, correcting and evaluating the needs of both disastervictims and logistic and equipment of all work units in disasteremergency response.

b. Coordinator is directly responsible to the Chief of Disaster Emergency
Response.
G. Facilities
Supporting facilities of Coordination and Command Post of Disaster Emergency
Response including:a. Communication:

telephone,satellite

telephone,fax

machine,communication radio (short and long distance)b. A set of computer and multimedia: Laptop, desktop, printer, website, emailc. Television, radiod. Speaker: megaphonee. Transportation: cars, motorcycles, inflatable boats
f. Office stationeryg. Furnitures officeh. Media presentation: LCD projector
i. Signboards, banners
j. Data and information boards
k. Main map of post activity
l. Geographic location map, topographic area map
m. Logistics data: plan, availability, distribution, and stock of goods
n. Personils and volunteer datao. Equipment data
p. Wall clocks
q. Duties schedule and team/work unit locationr. Portable electric generator
Facilities of Coordination and Command Post of Disaster Emergency Response,14

including buildings and tents:
a. Meeting and Coordination Roomb. Administration and secretariat roomc. Unit desk
d. Logistics room / logistics warehousee. Data, information and communication roomf. Multipurpose room and furnituresg. Praying roomh. Volunteer break room
i. Restrooms
j. Kitchensk. Parking areas

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SECTION III
ESTABLISHMENT OF DISASTER EMERGENCY RESPONSE FIELD POST

In the establishment of Disaster Emergency Response field post, basic
requirements are to be considered:
A. Location
Location of Field Post should meet this following criteria:
1. Disaster Emergency Response Field Post located at campus area.
2. Working area of each Disaster Emergency Response Field Post covers one
specific area.
3. Time operation of Disaster Emergency Response Field Post is temporary
during the emergency period and operates 24 hours and may be extended
or shortened based on emergency need.
B. Location Requirements
Disaster Emergency Response Field Post should meet the following criteria:
1. Safe and free from disaster threat.
2. Easily and accessible, spacious for various activities.
3. Allow an adequate room for volunteer breaktime, proper medicines andlogictics warehouse.
4. Adequate sanitation and clean water.
C. Formation Process
Field Post formed by Coordination and Command Post of Disaster Emergency
Response Team based on several considerations including location,organizational capability and the type of disaster. This formation considers
assessment results and need of support and service of the particular area.
Formation process must be held right after disaster event.

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D. Main Tasks
1. Main task of Field Post is organizing Disaster Emergency Response in a
stuctured, systematic, prompt, appropriate, and dignified manner at disasterarea.
2. Synergize and coordinate with other institutions that operate at the same
location without reducing the effectiveness of the assistance provided todisaster victims.
E. Functions
Disaster Emergency Response Field Post functions as:
1. Assembly points, consolidation and coordination place to integrate all work
units and resources in terms of performing Disaster Emergency Response.
2. Victim treatment services point.
3. Center of field post data and information.
F. Task Descriptions
1. Providing services to meet the basic need of victims.
2. Conducting search, rescue, and evacuation of disaster victims.
3. Providing services and protection for vulnerable groups of victim (children,
women and parents).
4. Continuing victim and damage assessment activities for rehabilitation andreconstruction process.
5. Mobilizing work units to perform services and logistics distribution inappropriate, prompt, and dignified manner.
G. Structure
Organizational structure of Disaster Emergency Response Field Post consists ofField Post Coordinator assisted by Field Post Staff and task forces, which consistof Coordinator, Vice Coordinator, Staff, and Task Force.

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H. Responsilibities Description
1. Field Post Coordinator is assigned by Chief of Disaster Emergency
Response.
a. Coordinator is responsible for:1) Enabling Field Post as a service center and disaster victim
assistance.
2) Drafting operation plan for organizing, implementing andcontrolling Disaster Emergency Response action.
3) Conducting evaluation through coordination meetings held atleast once a day to manage further activity plan.
4) Coordinating with parents, students, teachers, Coordination andCommand Post of Disaster Emergency Response, and local
communities regarding Disaster Emergency Response action.
5) Disseminating information of assistance and service activities
conducted by Disaster Emergency Response work units todisaster victims.
6) Submitting regular written reports to the Chief of Coordination
and Command Post of Disaster Emergency Response.
b. Field Post Coordinator is directly responsible to the Chief of
Coordination and Command Post of Disaster Emergency
Response based on type and location of disaster event.
2. Vice Coordinator
Vice Coordinator is assigned by the Chief of Disaster Emergency Response.
a. Vice Coordinator is responsible for:1) Assisting Field Post Coordinator in planning, organizing,
implementing and controlling Disaster Emergency Responsecommand.

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2) Coordinating secretarial duties, public relations, and household of
the post.
3) Representing the Coordinator in case of unavailability.
c. Vice Coordinator is directly responsible to the Chief of Disaster
Emergency Response.
3. Secretariat
Secretariat is led by a Secretary.
a. Secretary is responsible for:1) Organizing general administration and report.
2) Providing information and victim’s condition board, deployment
area of casualties, and disaster location map.
3) Updating data and information based on report and evaluation
results.
4) Managing and organizing meetings and evaluations of field work
units periodically.
b. Secretary is directly responsible to the Field Post Coordinator of Disaster
Emergency Response.
4. Financea.

Finance is led by treasurer which is responsible for:1. Conducting all financial administration.
2. Analysing and drafting financial plan in order to conduct Disaster
Emergency Response.
3. Submitting budget plan to Coordinator and Command Post based onallocation approved by Field Post Coordinator.
4. Providing the required budget in order to conduct Disaster
Emergency Response.
5. Providing financial statement and record of expenditures andrevenues in accountable manner.

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b. Treasurer is directly responsible to the Field Post Coordinator ofDisaster Emergency Response.
5. Medical Work Unit
a. Medical Work Unit is led by Coordinator which is responsible for:
1. Drafting medical action plan.
2. Coordinating to perform medical services.
3. Conducting medical record as patient recovery report and scheduledactivity.
b. Medical work unit coordinator communicates with Post Field
Coordinator to undertake medical activities in the assistance and service
points. Field Coordinator of Medical work unit is directly responsible to
the Coordinator of Medical Work Unit and Coordination and Command
Post of Disaster Emergency Response.

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SECTION IV
SOCIALIZATION OF DISASTER EMERGENCY RESPONSE
Disaster Emergency Response must be supported by socialization mechanism
which is conducted regularly in every academic year to adapt civitas academica
with emergency tasks. Socialization is designed by engaging students, lecturers,
faculty staff and all stakeholders at Faculty of Social and Political Sciences.
Socializations are organized by specific units assigned by Faculty Dean for
preparing, implementing, monitoring, and evaluating the whole process ofsocialization.
In socialization, mechanism of coordination is as follows:
1. Work units prepare socialization plan and communite with faculty officials
to obtain validation concerning coordination process to be conducted insupporting the acitivity.
2. Faculty Dean assigns supporting units to formulate the division of tasks. He
division is based on the representation of stakeholders in the faculty, i.e. theLecturers Coordinator, Teachers Coordinator, and Students Coordinator.
Coordination is conducted by engaging Center for Security, Safety, andHealth at Work (PK4L) of Universitas Gadjah Mada as a unit assigned by theuniversity in accordance with its main tasks in the aspect of security, safety
and health.
3. Implementation unit prepares socialization material based on the result of
coordination with support units for mobilizing information on the physicalinfrastructure condition supporting the Disaster Emergency Response.
4. Socialization

team

under

the

Dean’sguidance

coordinates

theimplementation of socialization with department officers in the faculty.
5. Socialization is conducted by involving volunteer of lecturers, educators, andstudents in knowledge transfer process.
6. Socialization team prepares the monitoring and evaluation process to21

measure the understanding of all participants on procedures of Disaster
Emergency Response in the campus area. This includes:a) The most hazardous points in disaster event and post evacuation points.
b) How to conduct evacuation from class, workspace, and locations where
work facilities are available.
c) Things to be considered related to personal and civitas academica’s
safety during disaster events.
d) Complete information mobilization to connect the civitas academica withfamily and other key stakeholders in ensuring the safety and mitigationof disaster impacts.
7. The socialization team prepares feedback mechanism to acquire input fromlecturers, students, and educators related to the process as sources toimprove the implementation of socizalization in anticipation phases andfurther disaster management.

Socialization is conducted using facilitation by civitas academica’s
peer. Currently, there are several physical facilities and personnel whose role
are able to support the process in the faculty area.
1. Facilitator of Socizalition
2. Facilitator Facilitator of Socizalition is a volunteer who has been involved
in disaster simulation activities in Faculty of Social and Political Sciences
since 2015. Facilitator consists of lecturer, as well as undergraduate andpostgraduate students. Each facilitator is responisble for guarding theprocess and encouraging the participation of civitas academica to takerescue initiatives and to ensure the security of other civitas academica.
3. Infrastructures of video simulation
The 5-minutes video contains disaster response-related instructions
built on the physical and social infrastructure of the faculty. This video
can be disseminated not only to the civitas academica working at Faculty22

of Social and Political Sciences, but also to public outside the faculty who
conduct academic activities in temporary period of time, so that they
have awareness of potential risks and disasters during their activities.
4. CARED Application is developed by Program on Humanitarian Action(PoHA), Institute of International Studies, through UGM-Osaka
University RESPECT Satellite Office on Disaster Management andHumanitarian Action. Through the application, civitas academica areable to report personal conditions to their relatives and to gain
information about their relatives’s condition who used CARED
applications. Furthermore, civitas academica may choose the features in
the application to inform their condition. Some of these features
include Panic Button, Safety Confirmation, and Disaster Report.
Appendix 1. Video Narration of Disaster Emergency Response Information
Dissemination Students
Welcome to the Faculty of Social and Political Sciences Universitas Gadjah Mada.
This video will provide practical guidance in facing earthquake disaster inFaculty of Social and Political Sciences area.
The Faculty of Social and Political Sciences’s building is equipped with disasterevacuation support facilities, in the form of emergency-exit board, emergency
stairs, and assembly points. Students are expected to recognize the evacuationroutes provided in the campus area. Also note, lecture halls in the faculty consistof 3 types, which are lecture hall with a large or long table, lecture hall with asmall table, and lecture hall with a very small table to be used only for writing.
If you are in the lecture hall during an earthquake, stay calm and do not panic.
Furthermore, do not leave the room running, hurrying, pushing each other, or23

even while using your mobile phone. If you are in a lecture hall with a large table,
the first step to be done is to stop down under the table. Make sure the size ofthe table is able to cover your body. It is not advisable to exit the room until theearthquake stop, unless there is no place for cover.
When you are in a lecture hall with a small table that is possible to be used as acover, the first step to take is to stop down under the table while protecting thehead and nape with an object such as backpack or books, or crossing hands
overhead. If possible, you can also stand in the room corner closest to the door
while covering the head and nape.
When you are in a lecture hall with a table that does not allow for cover, leave
the room in a neat manner. Start from those who sit the farthest from the door,
while protecting the head and nape.
If an earthquake occurs while you are in an elevator, do not panic. When theelevator gets stuck, immediately hit the "bell" sign and speaks loud near the sign
and inform in which floor you are trapped. Center for Security, Safety, Health at
Work (PK4L) of Universitas Gadjah Mada will immediately come to help. But if
there is a power failure, the electricity in the elevator will automatically turnback on 5 minutes later.
When walking out of classrooms and faculty buildings, it is not permissible torun, hurry, push, chat, use mobile phones, and use the elevator. Walk outdoors
orderly and well-measured. Be mindful of your steps and follow the evacuation
instructions. Use emergency stairs when you are on the top floor and do not use
the elevator during the evacuation process. Walk to the nearest assembly points.
Make sure there is no loss that occurs and pay mutual attention to the conditionof other civitas academica.

24

When the condition is under control, the students are allowed to use mobile
phone, either to provide safety information or to ask the condition of theirrelatives. Students can also use disaster applications that had been developed in
the faculty, namely CARED Safety Confirmation System.
Appendix 2. Cared Safety Confirmation System Installation Guidelines
CARED Safety Confirmation System can be accessed on iOS and Google Playstore.
There are several steps to register. Here is registration steps and some features
available in CARED Safety Confirmation System:
Easy RegistrationYou can login using a Facebook account

Manually log in is guided by using wizard, step by stepApplication will save the session user account for the next login

Application provides password recover mechanism in case of user forgetthe password

Safety Confirmation
This feature provides confirmation information on the condition of theuser with two options, which are: "safe" and "not safe"

Information is sent by email to a contact that has been selected by theuserCan add notes and photos to give a detailed picture to the recipient of themessage

Panic ButtonThis feature provides information about the emergency condition of theusers which need a quick help25

Users only need to touch "push" button on panic button featureEquipped with a voice recorder, so it will automatically records the user's
voice for 10 seconds, and automatically sends it to the selected contact
list

Report Disaster

Features for survey need and collecting data from users related to theconditions and circumstances of disaster eventEquipped by five questions, which are: situations, living conditions,evacuation area conditions, logistical conditions, and needs of additionalhelp

Users can add photos and notes to make a more detail report

Global Disaster InformationFeature provides updated-information on disasters that occur
worldwideUsers can update the latest information about disaster conditions fromany places at any times

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