2023.11
Office of Student Services (Academic Affairs), SFC
Criteria for Conducting Overseas Fieldwork and Internships
Information for all students considering registering in fieldwork-related courses
Students who will conduct overseas activities such as fieldwork, internships, etc., for fieldwork-related courses (see1. “Courses”) are required to undertake a comprehensive assessment of measures for safety in relation to public
security in the relevant overseas country/region.
Students should discuss the security situation and risk factors for overseas travel with the faculty member incharge of the course before making a comprehensive decision on whether or not to conduct overseas activities,
taking into consideration any safety warnings issued for the country/region to which they will travel (refer to theJapanese Ministry of Foreign Affairs Overseas Safety Homepage and 2. “Conditions for Travel”).
Once a decision has been made, students should fill in the “Travel Safety Assessment” section of the “ResearchPlan” or “Plan for Fieldwork Research / Internship”, placing a check in the box of the determined travel safety level.
Students are advised to confirm the travel safety warnings for the relevant country/region both before and during
the travel period, and undertake the measures outlined in 2. “Conditions for Travel” as required.
Courses and conditions for travel for overseas fieldwork and internships
1. Courses
Graduate Coursesa) Fieldwork A/B/C/Db) Internship A/Bc) Global Partners Networkingd) PracticalResearchWorkfor

Global IssuesUndergraduate Coursese) Field Research 1/2
Students who will conduct overseas activities in courses other than those listed above may also use the criteria
and follow the “Conditions for Travel”.

2023.11
Office of Student Services (Academic Affairs), SFC
2. Conditions for Travel
The following table summarizes the conditions for travel, based on the four travel advice and warning
categories listed in the Japanese Ministry of Foreign Affairs Overseas Safety Homepage “Travel Advice andWarning”. (http://www.anzen.mofa.go.jp/masters/explanation.html#index2)
IssuedCategory
Level 0: Currently no travel warning issued
Level 1: Exercise Caution
Level 2: Avoid Non-essential travel

At the time of

At the time of

Immediately before or during travelapplication

screening

periodTravel is possible

Travel is possible

Travel is possible
Students should pay close attention to theSubmit a briefing

Submit a briefing

situation in the country/region of travel, andpaper (*)

paper (*)

take appropriate measures (cancel travel plans,or depart from the relevant country/region) if
the travel warning level changes.

Level 3: Avoid all travel
Level 4: Evacuate and Avoid all travel

If issued before travel commences, studentsare

Cannot apply toCannot apply totravel

travelrequired to cancel their travel plans.
If issued after travel has commenced, students
are required to depart immediately from therelevant country/region.

*Include the reasons why you still consider conducting the activity despite the travel warning, your plans for
conducting the activity safely, and a risk reduction plan in case of trouble while overseas.

3. Notesa) Both students and guarantors should carefully consider any risks involved in travelling to the overseas
country/region.
b) Refer to information about infectious diseases on the Japanese Ministry of Foreign Affairs Overseas
Safety Homepage in advance, to confirm any epidemics and the recommended vaccinations for thecountry/region of travel.
c) You are obligated to enroll in the Overseas Students Safety Management Assistance Service designatedby the Faculty of Policy Management, Faculty of Environment and Information Studies, and theGraduate school of Media and Governance (hereafter, the undergraduate and graduate schools), as well
as a comprehensive overseastravel insurance policy that meets the requirements of the undergraduate
and graduate schools.
d) Please be aware that the University cannot do anything more than is determined in the crisis
management framework in the occurrence of an incident in the country/region of travel. Students

should submit a signed Written Oath after having read and agreed to the cautionary notes above.