Guideline for sample shipment
Please carefully read and observe the following guideline for sample shipment
to/from J-PARC before and after the experiment.

1. Safety Review before shipment to J-PARC○Please submit the “Samples and Reagents Declaration” on J-PARC User
Support System two weeks prior to the shipment to J-PARC.
*J-PARC User Support System https://jus.j-parc.jp/usjparc/ui/UI_00000E.do○Please note that the experiment may not be permitted if any safety problems
such as concern on hazardous or regulated materials arise in the safety reviewprocess.

2. Shipment to J-PARC(Applicable to both domestic and overseas deliveries)○Please make sure that the sample arrives at J-PARC at least one week prior to
the start of your allocated beamtime.
(Applicable only to overseas shipments)○The URLs below show the Japanese laws and regulations pertaining to theinternational shipping of chemical substance.
https://www.meti.go.jp/policy/chemical_management/english/cscl/index.html

Please note that the user will be responsible for the procedures necessary forshipment including the preparation of Safety Data Sheet (SDS) andother documents and customs clearance.
○Please use a full-service courier such as DHL and FedEx in order to make surethat the sample will arrive at J-PARC without any fail.
○Shipping address
Recipient: J-PARC Center Users Office(*e.g. 2022A0xxx, BLxx)*Please indicate the proposal number of your experiment as well as the beamline
number you will use.

Address: Ibaraki Quantum Beam Research Center
162-1 Shirakata Tokai-mura Naka-gun, Ibaraki, Japan 319-1106
Tel +81-(0)29-284-3398
If you would like to send the sample directly to the beamline staff, pleasecontact them and send it to the address designated by the staff.
○Websites of courier services
DHL
Help and Support
https://mydhl.express.dhl/jp/en/help-and-support.html#/shipping_advice
FedEx
Packing Guide
https://www.fedex.com/content/dam/fedex/apac-asia-pacific/downloads/fedex-how-to-pack.pdf

3. Shipment from J-PARC after the experiment(Applicable to both domestic and overseas deliveries)○If you would like the sample to be returned, consult with the beamline staff. JPARC will return the sample only if J-PARC considers it is possible. The shipping
cost will be borne by the user.
○No radio-activated samples can be returned until the radiation level is lowered
down to the background level.
(Applicable only to overseas shipments)○Samples without the Safety Data Sheet (SDS) cannot be returned to overseas.
○In case the sample is considered to be subject to export control regulations due
to national security reasons, authorization by the government is required prior tothe shipment. Please understand that the shipment may be delayed or cancelleddepending on the result of the government review.

4. Shipment of dangerous goods○In case the sample falls under the category of dangerous goods as defined in
the United Nations Recommendations on the Transport of Dangerous Goods(UNRTDG), packaging, documentation and shipping arrangements shall bemade in accordance with the relevant laws, regulations and treaties, including
the UNRTDG and the IATA Dangerous Goods Regulations.
○When sending a sample that is categorized as dangerous goods to J-PARC,
you must do all the necessary arrangements including packing, documentationand shipping arrangements on your own, in accordance with the relevant laws,
regulations and treaties. J-PARC will not be held responsible for any shipmentsof dangerous goods to J-PARC.
○If you would like the sample to be returned after the experiment from J-PARC
and the sample is categorized as dangerous goods, please consult with thebeamline staff. We will examine whether or not the sample can be returned.

*If the UN Number (UN XXXX) is indicated in Section 14 of the SDS, that meansthat the sample is categorized as dangerous goods defined in the UNRTDG.

*Some dangerous goods may not be returned due to regulations such as the IATA
Dangerous Goods Regulations.

*Even if the sample can be returned, it is expected that it will take longer in thepreparation process as well as the transportation itself than normal shipments of
non-dangerous goods. Shipments of dangerous goods are expected to be more
expensive than normal shipments and the payment method may be different.

*When returning samples or sending sample containers from J-PARC, theimporter (user) must deal with the import customs clearance upon arrival of thepackage at the destination airport.

*Please note that, in principle, dangerous goods cannot be returned to third
parties other than the organization to which the user belongs.

5. Important Notice(Applicable to both domestic and overseas deliveries)○J-PARC will not take any responsibilities regarding sample shipments. All theshipping cost must be borne by the user including import duty. J-PARC may
refuse to receive the sample if any cost is charged to J-PARC by the courier.

Please clearly indicate on the waybill that the expenses will be borne by thesender.
○J-PARC will not be held responsible for any loss or damage to the samples.
There is no temperature-controlled storage or any other special storage for thesamples delivered to J-PARC.
○If you have any inquiries regarding sample shipment, please contact the Users
Office at the following email address.
Contact us at:
J-PARC Center Users OfficeE-mail : j-uo@ml.j-parc.jp
Tel +81-(0)29-284-3398
For any inquiries regarding the experiment, please contact the beamline staff.