56th IEEE Conference on
Decision and Control – CDC2017
12-15 December 2017 • Melbourne Convention &Exhibition Centre, Melbourne, Australia

Sponsorship & Exhibition Prospectus

Hosted by

cdc2017.ieeecss.org

1

InvitationThe Organising Committee invites you to
Melbourne, Australia, for the 56th IEEE
Conference on Decision and Control(CDC2017). The Conference will run Tuesday 12 to
Friday 15 December at the Melbourne Convention
and Exhibition Centre. Pre- conference workshops
will be held 10 and 11 December 2017.

The Melbourne Convention and Exhibition Centre issituated on Melbourne’s iconic Yarra River and iscentral to Melbourne. The conference venue is within
a walking distance to a wide variety ofaccommodation, parks, cafes and restaurants.
Melbourne is regarded as one of the main culturaland sport centres in Australia. Its architecture is aninteresting mix of contemporary and colonial. The
conference will be held in early summer, which is oneof the best times of year to visit Victoria. A number oftourist attractions are within the driving distance from
Melbourne, such as the Great Ocean Road, theTwelve Apostles and the Yarra Valley wine region.

The CDC is recognised as the premier scientificand engineering conference dedicated to theadvancement of the theory and practice ofsystems and control. The CDC annually brings
together an international community of
researchers and practitioners in the field ofautomatic control to discuss new research
results, perspectives on future developments,
and innovative applications relevant to decision
making, automatic control, and related areas.
The conference will include contributed andinvited papers, plenary lectures and tutorial
sessions, as well as pre-conference workshops.
The IEEE CDC is hosted by the IEEE Control
Systems Society (CSS) in cooperation with theSociety for Industrial and Applied Mathematics(SIAM), the Institute for Operations Research andthe Management Sciences (INFORMS), theJapanese Society for Instrument and Control
Engineers (SICE), and the EUropean Control
Association (EUCA).
Come to Melbourne and experience the cultural
depth and multicultural diversity you would
expect from a major global city but with arelaxed attitude that makes it easy for visitorsfrom anywhere around the world to feel at home.
The city is exciting, constantly changing andevolving with many new restaurants, hotels,
events and attractions opening throughout theyear. Delegates to Melbourne will have notrouble filling their downtime when in town andfor those who want to explore further afield, theunique natural beauty of regional Victoria is justa short trip away.
We look forward to your sponsorship with us in
2017.
Rick Middleton, General Chair
Dragan Nesic, General Char2

About the Conference
Promotion
A professionally planned marketing strategy will
ensure that the benefits of supporting this conference
are widely known before, during and after the event:This includes:• Extensive direct mail campaigns• Website and electronic promotions• Social Media campaigns• Editorial and display advertising in professional
journals• Active participation and promotion at intervening
meetings relating to the main scientific themes

Benefits on Sponsoring the IEEE
Conference on Decision andControl 2017 (CDC 2017)
CDC 2017 wants to offer you a unique platform foryou to interact with a captive audience ofinternational specialists allowing you:
• Wide acknowledgment of your organisation leading
up to and during the Conference• Excellent networking opportunities during theConference to promote your products and services
to a relevant audience• An opportunity to source new contacts and businessleads or maintain relationships with existing
researchers, customers, suppliers and important
institutions• The possibility to launch new initiatives, products orservices directly to your primary users• Gain access to Conference delegates who are keen to
improve their knowledge within the field, and throughyour organisation’s support, closely align yourorganisation with delegates’ professional development
on a personal level• An opportunity for your key staff to connect face toface with the most influential people, bodies andorganisations representing this academic field in one
place over a short period of time

About the Venue
The Melbourne Convention and Exhibition Centre isthe venue for the 56th IEEE Conference on Decision
and Control. The state of the art, world classconference facility is superbly located on the banks of
Melbourne’s Yarra River, close to the heart of the CBD
and just 30 minutes from Melbourne’s International
Airport. The venue is an easy walking distance from a
range of accommodation options, which will beavailable to delegates to book at the time ofregistering for the conference.

• An opportunity to utilise the Conference
experience to showcase your organisation’s positionof support for this important study area3

Sponsorship Opportunities

A

variety of sponsorship packages are being
offered for your organisation’s exposure at
CDC2017 with three tiered sponsor
packages with exclusive options built in, alongwith sponsor program opportunities and ofcourse, exhibition.

• Full page advertisement in the CDC2017 programbook

The Sponsorship and Exhibition Manager is also
happy to tailor packages not currently available inthis prospectus and we encourage those withinterest in exposure to contact our Sponsorshipand Exhibition Manager to discuss what is
possible.

• Logo displayed on each CDC2017 E-zine (subject totime of confirmation)

All listed pricing is inclusive of GST and in AUD.

Platinum Sponsor$11,500 Limit of two opportunities• Three complimentary full registrations including
tickets to the Welcome Reception and Gala dinner• Two complimentary exhibition booths (6mx3m)• Two complimentary exhibitor registrations including
tickets to the Welcome Reception and Gala Dinner• Opportunity to display one sponsor provided
banner at the Conference registration desk
• Opportunity to display one sponsor provided
banner at the Entrance to the Main Session Room

• Company profile (100 words) and logo displayed in
the CDC2017 program book
• Logo displayed on the sponsor’s slide• Logo displayed on the Conference website with ahyperlink to your organisation’s website• Logo on sponsor signage at the venue• One insert included in delegate satchel• A copy of the CDC2017 Delegate list (subject toprivacy laws)
Included with this sponsorship is the choice of oneof the exclusive opportunities below:
Company Branded USB (Exclusive Opportunity)
Each delegate will receive a USB of the conference
proceedings and abstracts. This resource will no
doubt be used time and again ensuring continuing
exposure of your organisation
Acknowledgements• In the program book
• Company Logo on USB*
* The organising committee reserves rights on theplacement of the logo
Or
Conference Satchel Branding (Exclusive
Opportunity)
Each delegate will receive an official Conference
satchel upon registration
Acknowledgements• Logo included on satchel (with conference logo)

4Gold Sponsor$7,100 Limit of three opportunities

Acknowledgements• Naming rights to the Welcome Reception• Two complimentary full registration including aticket to the Welcome Reception and Gala Dinner• Company signage to be displayed in the Welcome
Reception Venue• Opportunity to purchase additional full registrations
at a 50% discounted rate (please note this is foryour staff only)• Welcome Reception acknowledgement in theconference program• One complimentary exhibition booth (3mx3m)

Conference Lanyard Branding (Exclusive
Opportunity)• One complimentary exhibitor registration including
a ticket to the Welcome Reception• Opportunity to display one sponsor provided
banner at the Conference registration desk
• Half page advertisement in the CDC2017 program
book• Company profile (50 words) and logo displayed in
the CDC2017 program book
• Logo displayed on the sponsor’s slideOR

Each delegate will receive an official Conference
lanyard upon registration.
Acknowledgements• Logo included on Lanyard (with conference logo)
OR
Conference Program Book Branding (Exclusive
Opportunity)• Logo displayed on the Conference website with ahyperlink to your organisation’s website

The CDC2017 Program Book will be distributed onsite to all participants and will be a regularly usedreference source after the event. It will contain the
final definitive scientific program and the following
related information:• Logo on sponsor signage• Schedule and overview• One insert included in delegate satchel• Author and subject index• A copy of the CDC2017 Delegate list (subject toprivacy laws)• Information on the Organising Committee• Logo displayed on each CDC2017 E-zine (subject totime of confirmation)

Included with this sponsorship is the choice of oneof the exclusive opportunities below
Welcome Reception Branding (Exclusive
Opportunity)
The conference will begin with a welcome reception.
The event will combine entertainment andnetworking along with good food and wine.

• Exhibition Floor Plan
• The Social Program and information on tours andworkshops
Acknowledgements• A full page colour advertisement on the inside front
cover and the back cover*
Please Note: Other sponsor advertisements willappear in this document

5

Sponsorship Opportunities

Silver Sponsor$5,250 Limit of 3 opportunities• One complimentary exhibition booth (3mx3m)• One complimentary exhibitor registration including
a ticket to the Welcome Reception• Logo displayed in the program book
• Logo displayed on the sponsor’s slide• Logo displayed on each CDC2017 E-zine (subject totime of confirmation)• Logo displayed on the Conference website with ahyperlink to your organisation’s website• Logo on sponsor signage• A copy of the CDC2017 Delegate list (subject toprivacy laws)

6

Included with this sponsorship is the opportunity
to sponsor one of the delegate catering breaks
during the conference.
Morning Tea/Lunch/Afternoon Tea (Choice of one
break for the 3 days of the conference).
The opportunity to take up sponsorship of thedelegate catering for a given break time for theduration of the Conference (e.g. Morning Tea for 3
days or Lunch for 3 days or Afternoon Tea for 3 days)
Acknowledgements• Naming rights to the particular break chosen• Logo printed on dedicated morning tea/lunch orafternoon tea Conference catering signage in the
exhibition during the sponsored break times for theduration of the Conference• Opportunity to display two sponsor provided
banners in the exhibition during the sponsoredbreak times for the duration of the ConferenceIndividual Sponsorship Opportunities

Advertising in the Conference
Program Book – Full Page
$1,100 Multiple Opportunities
Every registered delegate will receive an official
conference program.
Placement of a full-page advertisement in theconference program will be at the discretion of theorganising committee.

Satchel Insert$990 Multiple Opportunities
Every registered conference delegate will receive anofficial conference satchel upon registration.
Acknowledgements• One Insert to be placed into the delegate satchels(size and content to be approved by the conference
organising committee).

Advertising in the Conference
Program Book – Half Page
$660 Multiple Opportunities
Every registered delegate will receive an official
conference program.
Placement of a half-page advertisement in theconference program will be at the discretion of theorganising committee.

7

Exhibition Options
Exhibition Booth$3,300A great way to have a physical presence on-site andallow your key staff to have a base of operations to
network from. Involvement in the exhibition also
allows the opportunity to showcase your products
and services to delegates, whilst providing an
opportunity to brand your space.
Each exhibition display includes:• 3m x 3m Exhibition Space• Back and side walls• Fascia with exhibiting organisation name
• 1 x 4 amp power outlet• 2 x spotlights• Exhibitor listing in the program book
• One complimentary exhibitor registration including
a ticket to the Welcome Reception• A copy of the CDC2017 Delegate list (subject toprivacy laws)

Table Display
Each table display includes:• 2.5m x 2.5m Exhibition Space• Backboard• Fascia with exhibiting organisation name8

$2,200• 1 Trestle Table with cloth• 2 chairs• 1 x 4 amp power outlet• Exhibitor listing in the program book
• One complimentary exhibitor registration including aticket to the Welcome Reception• A copy of the CDC2017 Delegate list (subject toprivacy laws)

General Terms and Conditions• All costs include GST and are in AUD• A tax invoice will be sent upon receipt of a signed
application form
• The allocation of exhibition positions or confirmationof a sponsorship item is at the discretion of the CDC
2017 Organising Committee and will take into accountthe level of sponsorship, date of application booking,exhibition preferences and other relevant matters.
• CDC 2017 reserves the right to alter the exhibition
floor plan at any time.

Contact Details
CDC 2017 Sponsorship and Exhibition Sales Manager
ICMS Australasia
E: CDCsponsorship@icmsaust.com.au T: +61 3 9682 0500.

56th IEEE Conference on Decision and Control – CDC2017
12-15 December 2017 • Melbourne Convention & Exhibition Centre, Melbourne, Australia

Sponsorship Form
Personal Details
Please note all correspondence including invoices will be sent to the contact supplied below.
Company Name________________________________________________________________________________________
Contact Person ________________________________________________________________________________________
Position______________________________________________ Email____________________________________________
Telephone ___________________________________________ Fax______________________________________________
Address _______________________________________________________________________________________________
State_____________________________________________________________________________ Postcode____________Country _____________________________________________ Website__________________________________________

Sponsorship Opportunities
Please tick appropriate box. All sponsorship prices are in AUD and inclusive of 10% GST (Goods and Services Tax)

Individual Sponsorship Opportunities

Sponsorship Opportunities■ Platinum Sponsor■ Company Branded USB■ Conference Satchel Branding■ Gold Sponsor■ Welcome Reception Branding■ Conference Lanyard Branding■ Conference Program Book Branding■ Silver Sponsor■ Morning Tea■ Lunch■ Afternoon Tea$11,500■ Advertising in the Conference
Program Book – Full Page

$1,100■ Advertising in the Conference$7,100Program Book – Half Page

■ Satchel Insert

$660
$990

$5,250I agree to be invoiced for a total of $ AUD___________________ including 10% GST for the items selected
above.
Signature_______________________________________________________________________ Date____/____/____
Sponsorship agreement and tax invoice will be sent upon receipt of your application form.

Sponsorship Total____________________________

9

56th IEEE Conference on Decision and Control – CDC2017
12-15 December 2017 • Melbourne Convention & Exhibition Centre, Melbourne, Australia

Exhibition Form
Exhibition Booth Requirements
Priority of placement within the exhibition will
be offered to sponsors first and then sold in accordancewith the date of application receipt.
Preferred exhibition location:
First Choice: _______________________________________
Second Choice: ____________________________________
Third Choice: ______________________________________

CONDITIONS OF PAYMENT• A 50% deposit is required upon confirmation of yoursponsorship item and /or booth. The remaining 50%
will be due on 26 August 2017.
• Payment must be made for all sponsorships andexhibitions monies prior to close of business 26 August
2017. Failure to do so may result in your sponsorship
item or exhibition stand being released again for sale.

Exhibition Confirmation■■

Cost (AUD)
Exhibition Booth (3 x 3 sqm)
Table Display

Total inc GST$3,300 incl 10% GST$2,200 incl 10% GST______________________

Declaration: I have read & accept the terms & conditions in the prospectus and wish to become an exhibitor at CDC 2017.
I agree to be invoiced for a total of $ AUD______________ incl GST.
Signature ____________________________________________________________________________ Date____/____/____

Application forms may be faxed or mailed to the contact listed below.
A tax invoice will be sent upon receipt of your application form.

Exhibition Total____________________________

Method of Payment
Tick appropriate box■ I wish to pay by bank transfer. Bank details will be supplied on your tax invoice issued with confirmation■ I wish to pay by credit card: ■ Visa ■ MasterCard ■ Amex
Credit Card Number■■■■ ■■■■ ■■■■ ■■■■ Expiry Date___/___

Card Holder’s Name________________________________________________Signature_________________________
Please Note: All credit card payments will appear as “ICMS Australasia Pty Ltd” on your statement■ Please tick this box if you do NOT wish to receive Meeting Updates via email

FORWARD COMPLETED APPLICATION FORMS TO:
CDC 2017 Sponsorship and Exhibition Sales Manager
ICMS Australasia
E: CDCsponsorship@icmsaust.com.au
T: +61 3 9682 0500

10

Terms and Conditions of Contract
The Contract
1. The term “Organiser” refers to ICMS Australasia
Pty Ltd and includes associations, corporate andgovernment bodies who have engaged ICMS
Australasia Pty Ltd as their representative.

exhibition if they do not hold a purchased orcomplimentary entry card.

unless otherwise approved by the Organiser.

22. The Organiser will specify conditions relating to
the movement of goods and displays, prior, during
and after the exhibition.

40. Unless otherwise communicated storage will
not be provided onsite at the exhibition. Under nocircumstance are goods permitted to be stored inpublic access areas.

2. The term “Exhibitor” includes any person, firm,company or corporation and its employees andagents identified in the Application Form or otherwritten request for exhibition space.

23. The Organiser will specify any regulations withregard to sound levels including microphones,
sound amplification, machine demonstrations andvideos. The exhibitor agrees to abide by these.

3. A “contract” is formed between the Organiser
and Exhibitor when the Organiser accepts thesigned Application Form and receives a minimumof 50% of the total owing as a deposit. The
Organiser will then issue a confirmation letter tothe Exhibitor.

24. The Organiser will arrange security onsite
during the period of the exhibition but will accept
no liability for loss or damage.

4. The Organiser may cancel the contract at theirdiscretion if the agreed deposit is not received
within 28 days of lodging the Application Form.
Additionally the Organiser reserves the right tocancel the contract by returning the deposit within
28 days of receipt.
The Application
5. An official Exhibition Application Form must be
received to reserve space.
6. The Organiser reserves the right to refuse
application or prohibit any Exhibitor fromparticipation without assigning a reason for such
refusal or prohibition.
Obligations and Rights of the Organiser
7. The decision of the Organiser is final anddecisive on any question not covered in thiscontract.
8. The Organiser agrees to hold the exhibition
however, reserves the right to postpone theexhibition from the set dates and to hold theexhibition on other dates as near to the originaldates as possible, utilising the right only whencircumstances necessitate such action and without
any liability to the Organiser.
9. The Organiser agrees to promote the exhibition
to maximise participation.
10. The Organiser agrees to allocate the Exhibitor
an exhibition space as close as possible to their
desired location.
11. The Organiser reserve the right in unforseen
circumstances to amend or alter the exact site of
the location of the stand and the Exhibitor
undertakes to agree to any alteration to the site or
the space re-allocated by the Organiser.
12. The Organiser reserves the right to change theexhibition floor layout if necessary.
13. The Organiser is responsible for the control ofthe exhibition area only.
14. The Organiser may shorten or lengthen the
duration of the exhibition and alter the hours
during which the exhibition is open.
15. The Organiser agrees to provide the Exhibitorwith an Exhibition Manual prior to the exhibition forthe purpose of communicating required actions on
the part of the Exhibitor.
16. The Organiser has the right to take action
based on verbal or written directions including
those contained in the Exhibition Manual. This is toensure that all laws in connection with theexhibition are complied with, to prevent damage toperson or property and to maximise thecommercial success of the exhibition.
17. The Organiser may refuse without limitation topermit activity within the exhibition or may require
cessation of particular activities at their discretion.
18. The Organiser reserves the right to specify
heights of walls and coverings for display areas.
19. The Organiser reserves the right to disapprovethe content and presentation of the Exhibitor
catalogues, acknowledgements, handbills andprinted matter with respect to the exhibition.
20. The Organiser may determine the hours during
which the Exhibitor will have access to the exhibition
venue for the purpose of setting up and dismantling.
21. The Organiser reserves the right to refuse any
person including exhibitor staff, representatives,
visitors, contractors and/or agents entry to the

25. The Organiser will arrange for daily cleaning of
aisles outside the exhibition open hours.
Obligations and Rights of the Exhibitor
26. The Exhibitor must ensure that all accounts are
finalised and paid prior to the allocated exhibition
move-in period.
27. The Exhibitor must use allocated space only forthe display and promotion of goods and/or
services within the scope of the exhibition.
28. The Exhibitor must make every effort tomaximise promotion and commercial benefits ofparticipating in the exhibition.
29. The Exhibitor must comply with all directions /requests issued by the Organiser including thoseoutlined in the Exhibition Manual.
30. The Exhibitor must comply with all applicablelaws, including laws in relation to occupational
health & safety. The Exhibitor will therefore act withcare to avoid damage to persons or property in the
exhibition.
31. The Exhibitor must ensure the cleanliness andtidiness of their allocated space. Upon the
conclusion of the exhibition the Exhibitor willpromptly remove all exhibits, tools and othermaterials. If the Exhibitor fails or refuses to do so,
the Organiser will make arrangements for this todone by an external party at a cost to be paid by
the Exhibitor.
32. The Exhibitor will not display an exhibit in sucha manner as to obstruct or affect neighbouring
exhibitors. This includes blocking or projecting
light, impeding or projecting into aisles orneighbouring exhibition spaces.
33. The Exhibitor will submit plans and visuals ofcustom designed exhibits to the Organiser for
approval prior to the commencement of theexhibition. Exhibitors failing to do so may bedenied access to the exhibition to build or may berequested to cease building. A valid Insurance
Certificate of Currency for independent exhibition
contractors will also be submitted prior to theOrganiser granting this company access to theexhibition area.
34. The Exhibitor is responsible for all items within
their allocated exhibition space.
35. The Exhibitor agrees to adhere to all fire
regulations and will refrain from using flammable or
dangerous materials within the exhibition. Written
approval must be sought from the Organiser if
flammable or dangerous materials are required forthe success of the exhibit.

Storage of goods

Stand Services and Construction
41. Official contractors will be appointed by theOrganiser to undertake stand construction andfreight forwarding plus supply furniture, electrics,
telecoms and IT equipment. This is for insurance
and security reasons. All non-official contractors
wishing to enter the exhibition are required to
produce current Certificates of Currency for
Insurance, Public Liability and OH&S. Access will bedenied without such documentation.
Insurance and Liability
42. All Exhibitors must have Public Liability
Insurance for the period of the exhibition and must
be able to produce this documentation
immediately at the request of the Organiser.
43. Exhibitors must insure, indemnify and hold theOrganiser harmless in respect of all damages,
injuries, costs, claims, demands, expenses andinterest for which the Organiser may become
liable.
44. Whilst the Organiser will endeavour to protect
exhibition property whilst on display at theexhibition, it must be clearly understood that thevenue, the Organising Committee and theOrganiser cannot accept liability for any loss ordamage to property sustained or occasioned fromany cause whatsoever.
45. The Organiser shall not be liable for any loss,
which exhibitor may incur as a result of theintervention of any Authority, which prevents theuse of the premises or any part thereof in any
manner whatsoever.
46. The Organiser will not be liable and makes noguarantee of the number of visitors to theexhibition. Equally the Organiser will not be
accountable for the level of commercial activity
generated.
Payment & Cancellation
47. The Exhibitor has seven (7) days in which to
make their final payment when it falls due. After
this time the space will be available for sale toanother company. All deposits paid willautomatically be forfeited and NO refund will bemade. NO exhibitor shall occupy allocatedexhibition space until all monies owing to theOrganiser by the Exhibitor are paid in full.
48. In the event that the Exhibitor fails to occupy
their allocated exhibition space by the advertised
opening time, the Organiser is authorised tooccupy this space in any manner deemed to be in
the best interest of the Exhibition. The Exhibitor
contracted to this space will remain liable to all
Terms and Conditions of Contract and will not be
eligible for a refund.

37. The Exhibitor acknowledges that the Organiser
has a preferred freight forwarder and agrees tocomply with all instructions relating to delivery
times. If an alternate freight forwarder is engaged,
the Exhibitor acknowledges that the Organiser will
not be able to provide assistance in tracking lostdeliveries. The Exhibitor agrees that the Organiser
will not be liable for any goods rejected by thevenue, lost or damaged prior to the delivery datespecified or on return.

49. If the Exhibitor wishes to cancel their
participation a request must be submitted to theOrganiser in writing. Exhibitor cancellations andrefunds will be administered as follows:a. If notice of cancellation is received 12 months ormore before the first day of the exhibition, theExhibitor will be entitled to a 75% refund on funds
due at the time of cancellation.
b. If notice of cancellation is received between 6
and12 months before the first day of the exhibition,
the Exhibitor will be entitled to a 50% refund on
funds due at the time of cancellation.
c. If notice of cancellation is received less than 6months before the first day of the exhibition, theExhibitor will not be entitled to a refund.
d. If notice of cancellation is received and full
payment for funds owing has not been received,
the Exhibitor may be invoiced for the difference tosatisfy the above cancellation and refund policy.

38. The Exhibitor agrees to abide by requests
made by the Organiser to stop any activity that may
cause annoyance to others in the exhibition.

50. Booth availability may be limited or restricted,
and allocations and available quantities will beadvised upon processing your application.

39. The Exhibitor agrees to conduct all business
transactions within their allocated exhibition space

Terms & Conditions of Contract Reviewed
November 2014

36. The Exhibitor will not use nails, screws or otherfixtures on any part of the premises including walls
and floor unless authorised by the Organiser. In any
case all permanent damage will result in the
Exhibitor being invoiced for all repairs.

11

cdc2017.ieeecss.org

1212