Privacy Policy
The Society of Resource Geology
effective since 26 April, 2019The Society of Resource Geology (SRG) establishes its Privacy Policy as follows in order
to best protect and properly treat your personal information. Proper collection, protection
and maintenance of information shall be applied to your identifiable information and also
associated information that you provide to us, such as gender or affiliation with yourpersonal consent. In this Policy, the term 'personal information' means both identifiable andassociated information.
1．Legal compliance
SRG strictly complies with the Act on the Protection of Personal Information and relevantlaws and regulations in treating personal information. SRG also complies with the GDPR
(General Data Protection Regulation) for information obtained from the residents in theEEA (European Economic Area).

2．Coverage
This Privacy Policy applies to Members, participants of SRG annual meetings and otherprograms organized by SRG, SRG website visitors, vendors in contractual relationship withSRG, and SRG secretariats, when dealing with SRG activities.

3．Updates of this Policy
This Policy is subject to change without notice when the legal requirements on protectionof personal information change or for other reasons. However, all such modifications are tobe released publicly through our Website to become effective on the day of first posting.
Updated Privacy Policy will apply to personal information held and managed by SRG,
unless it violates the relevant laws and regulations or your personal consent. The
authorization and modification of this Policy are decided by the Councilors' meeting ofSRG.

4．Collection of personal information
SRG collects personal information only to the extent necessary to achieve its purposes ofuse in fulfillment of SRG service. When collecting personal information, we will clarify thepurpose and upon your personal consent, we will receive your information (e.g.
registration) for us to manage and use the information. In order to achieve SRG goals, wemay outsource the management of personal information partially or wholly to third-party
vendors, in which case, SRG will include the observance of this Privacy Policy in thecontract.
5．Personal information
SRG collects information identifiable such as names, contact addresses (e.g. e-mail) andadditionally age, gender, countries and areas of residence or statistical data. Some tasksrequire passport information. When accessing our Website, in order to improve our service,
we may automatically collect browser information (what browser was used to access SRG
and associated websites), referer (information of from where a certain URL was accessed),cookie (record of SRG and associated Websites stored on user's browser; user may
enable/disable this function), or IP address (area of access is identifiable).

6．Use of personal information
SRG uses personal information only to the extent necessary to achieve the followingpurposes:
1. To manage and administer registration, abstract submission, session proposals toSRG annual meetings and other meetings hosted or co-hosted by SRG (individualsregistering, submitting abstracts or proposing sessions will be able to search and findpersonal information of other ID holders of SRG);
2. To conduct SRG activities such as exchanging information within each Science
Section (restricted to SRG Members only);
3. To conduct SRG administrative activities such as the collection of Member fees,
Election of Councilor Members, Awards, and all the Committee activities;
4. To publish the journal of SRG, from accepting paper submissions, reviews, editing topublishing;
5. To achieve other SRG goals.
SRG may provide or use personal information for other purposes than the above in caseof the following:
6. By the requirements of laws and regulations;
7. Upon prior consent of the person who has provided his/her personal information;
8. When deemed necessary to disclose in order to protect a person's life, body, orproperty, and in which the consent of the person is difficult to be obtained;
9. Cases in which the handling of personal information is specially necessary for
improving public health or promoting the sound growth of children and in which theconsent of the person is difficult to be obtained;10. Cases in which it is necessary to cooperate with a state organ or a local government
in executing the affairs prescribed by laws and regulations and in which notifying theperson of the purpose of use may impede the execution of the affairs.
7．Management of personal information
SRG will endeavor to maintain and manage the contents of the collected personal
information to be correct and up-to-date regardless of whether they are of SRG Members
or non-Members.
SRG applies appropriate security management measures to personal information
maintained and managed by SRG against data destruction, falsification, or loss regardlessof whether they are of SRG Members or non-Members. SRG will establish procedures in
the case of an emergency of the data protection and management to be followed from thestage of recognition, notification to solving the problem.

8．Retention of personal information
SRG will retain your personal information for a time period clearly justified for the purposeof SRG activities or for the length of applicable legal requirements. Personal information
data past this period will be erased or be made unidentifiable.

9．Responding to your requests for disclosure, correction, suspension of personal
information use
Under the provision of the laws and regulations, the requests to SRG to disclose, correct
or suspend personal information maintained and managed by SRG will be properly andpromptly responded to the best we can after authentication of the person who made therequest.
1. Information disclosure
When a person makes a request for notification on the purposes of use of personal
information or a disclosure of personal information for him/herself, SRG promptly
notifies or discloses in accordance with the prescribed procedure. We will explain if
we cannot comply with your request.
2. Corrections
When a person makes a request to correct, add or partially delete (hereafter called'correction') personal information, SRG promptly makes the correction in accordancewith the prescribed procedure. We will explain if we cannot comply with your request.

3. Suspension of use
When a person makes a request to suspend or terminate use, or disallow transfer tothird-party vendor (hereafter called 'suspension of use') of his/her personal
information, SRG promptly makes the suspension of use in accordance with theprescribed procedure. We will explain if we cannot comply with your request.
10．SRG contact on this Privacy Policy
All inquiries or requests to SRG on its protection of personal information and Privacy
Policy are kindly requested to contact SRG Secretariat.