Resident Record (juumin touroku)
Where?
Kasama City Hall Main Office: Citizens Affairs Division (shimin ka)
Kasama/Iwama Regional Branch: Citizen Service Division (shimin madoguchi ka)

What is the Resident Record?
The Resident Record (juumin touroku) is part of a registry that tracks the basic
information of all Japan’s residents, and is maintained by Japan’s local governments.
This database is part of the Basic Resident Registration System (juumin kihon daichou) ,and contains data including your full name, date of birth, sex, address, and yourresidence’s Head of Household, etc.
If you move address or your Head of Household changes, you must update yourResident Record by submitting a notification to your municipality(city/ward/town/village). You must notify your municipality and update your Resident
Record to receive various government services, e.g. National Health Insurance, pension,etc. For more information on making address change notifications, see section “AddressChanges”.
When proof of residence is required in Japan, you will often be asked to submit aResident Record Certificate (juuminhyou), which is an official copy of your ResidentRecord. For more information on requesting a Resident Record Certificate (juuminhyou),see section Resident Record Certificate (juuminhyou)

Resident Record Certificate(juuminhyou)
Where?
Kasama City Hall Main Office: Citizens Affairs Division (shimin ka)
Kasama/Iwama Regional Branch: Citizen Service Division (shimin madoguchi ka)

Resident Record Certificate (juuminhyou)
Certificate Requests and Processing Fees
To request a certificate, please prepare an appropriate form (all forms available
at city office service counters), bring identification, personal seal (inkan/hanko) and anyapplicable fees.
TypeProcessing

Identification

Alternative Identification (combination ofan item from ①and an item from ②)

Fees (percopy)●Resident

300 yenRecord※same fee

Certificateat(juuminhyou)

convenienc

Driver’s License,

Care Insurance Card, Medical Welfare

e store andPassport, My(Marufuku) Certificate, Disability ID

certificate

Number Card, Basic

Booklet (no photo), Basic Resident Register

vending

Resident Register

Card (no picture), company or school ID

machineCard (with photo),(with photo), non-government issued ID.

300 yen

Zairyuu Card,●Residence①Health Insurance Card, Annuity
Certificate, Pension Certificate*, Long-termCertificate

Identification②Company or school ID (no photo),(juuminhyou)

booklet for thebankbook, cash card, credit card, patientwith Additional

physically disabled,

registration card, any type of membership

Information

Disabilitycard(kisaijikou)

Certificate, Other

Proof of address

No feeGovernment Issued※Using Alternative Identification

Photo ID

(combinations of ①and ②) are not accepted

for kei cars

when requesting additional information(light motor(kisaijikou)

vehicles)※We will not ask for any personal information over the phone.
Request a Certificate by Mail
You may request certificates by mail for the items marked with a ● above. To pay by
mail, send a completed certificate request form, a self-addressed stamped envelope, therequired processing fee payment (via postal money order, or cash by registered mail)and a copy of your identification documents to the Citizen’s Affairs Division at Kasama
City Hall.

Procedures for Address Changes(Updating your Resident Record)
Where?
Kasama City Hall Main Office: Citizens Affairs Division (shimin ka)
Kasama/Iwama Regional Branch: Citizen Service Division (shimin madoguchi ka)

Moving-in Notification (tennyuu todoke)
You must submit a Moving-in Notification (tennyuu todoke) when you move into Kasama City from anywhere else (a different municipality (city/ward/town/village) orfrom a different country). Submit the notification at Kasama City Hall or a Regional
Branch within 14 days of moving to Kasama City.
Who may file a notification?
The individual moving or Head of HouseholdA representative delegated by the individual or the Head of Household

What to bring

Identification-For those moving from within Japan: Residence (zairyuu) card, special
permanent resident certificate, passport, driver's license etc.

-For those moving from outside Japan: Residence (zairyuu) cards andpassports of all persons moving in.

Seal (inkan)

National Pension Handbook (kokumin nenkin techou) ※If registered.

Moving-Out Certificate (tenshutsu shoumeishou) ※You must receive this fromyour former municipality (city/ward/town/village), unless you are moving infrom abroad.

A letter of proxy, if the notifier is a representative.

Moving-out Notification (tenshutsu todoke)
You must submit a Moving-out Notification (tenshutsu todoke) when moving out
from Kasama City (including moving to another country, and when leaving Japan for
more than a year on business or vacation). Submit the notification at Kasama City Hall
or Regional Branch before moving out. Upon submitting notification, a Moving-Out
Certificate (tenshutsu shoumeishou) will be issued, which you must submit to your new
municipality (city/ward/town/village) in Japan. ※The certificate will not be issued if you
are moving out of the country.
Who may file a notification?
The individual or Head of HouseholdRepresentative delegated by the individual or the Head of Household

What to bring

Identification: Residence (zairyuu) card, special permanent resident certificate,
passport, driver's license, etc.

Seal (inkan) and Seal Registration Card (inkan shoumeishou)National Health Insurance Card (kokumin kenkou hokenshou) or NationalPension Handbook (kokumin nenkin techou)A letter of proxy, if the notifier is a representative.

Address Change Notification (tenkyo todoke)
You must submit an Address Change Notification (tenkyo todoke) when moving
to a new address within Kasama City. Submit the notification at Kasama City Hall orRegional Branch within 14 days after moving to your new address.
Who may file a notification?
The individual moving or Head of Household

Representative delegated by the individual or the Head of Household

What to bring

Identification: Residence (zairyuu) card, special permanent resident certificate,
passport, driver's license, etc.

Seal (inkan)

National Health Insurance Card (kokumin kenkou hokenshou) ※For thoseregistered.

Long-term Care Certificate (kaigo hokenshou) ※For those registered.

National Pension Handbook (kokumin nenkin techou) ※For those registered.

A letter of proxy, if the notifier is a representative.

Change of Head of Household Notification (setainushihenkou todoke)
You must submit this notification if there is a change to your Head of Household(setainushi) due to moving, marriage, death, divorce, etc. Submit the notification at
Kasama City Hall or Regional Branch within 14 days of a change of Head of Household.
Who may file a notification?
The individual moving or Head of HouseholdRepresentative delegated by the individual or the Head of Household

What to bring

Identification: Residence (zairyuu) card, special permanent resident certificate,passport, driver's license, etc.

Seal (inkan)

National Health Insurance Card (kokumin kenkou hokenshou) ※For thoseregistered.

※The “Head of Household” (setainushi) is the central person in a household, primarily
the person who supports the entire family, and whose name is listed as the “Head ofHousehold” on your Resident Record Certificate (juuminhyou).