Family Register (koseki)
Koseki is the Japanese family register. Japanese law requires all Japanesehouseholds to report births, acknowledgements of paternity, adoptions, deaths,marriages and divorces of Japanese citizens to their local authority (Kasama City Hall),which compiles such records encompassing all Japanese citizens within theirjurisdiction.
※Only Japanese citizens must register in the Family Register (koseki), however foreign
residents must still report marriages, divorces, births, deaths, etc. to their municipal
office (Kasama City Hall).
※Foreign residents still must report marriages, divorces, births, deaths, etc. to theirown country of origin. For more information, please inquire with the embassy or
consulate of your country in Japan.
Where?
Kasama City Hall Main Office: Citizens Affairs Division (shimin ka)
Kasama/Iwama Regional Branch: Citizen Service Division (shimin madoguchi ka)

Marriage Notification (kon’in todoke)
Both of the two persons who are getting married must each submit a marriage
notification.
Necessary documents① Marriage notification (The application form is available at the Kasama City Hall andregional branches. It requires signatures and seals from 2 witnesses over 20 years old.)② Family register (of the Japanese national)③ Certificate of legal capacity to contract marriage, or substitute document (of theforeigner)④ Passport (to prove nationality)

Divorce Notification (rikon todoke)
Both of the two persons who are getting married must each submit a marriage
notification.
Necessary documents①Divorce notification (acquire this at the administrative office of your municipality)

②Family register (of the Japanese national)③Passport (to prove nationality)④Residence Card, special permanent resident certificate, etc.

Birth Notification (shusshou todoke)
A birth notification (shusshou todoke) should be made at the municipal officewhere the child was born or the municipal office of the notifying person (parent,guardian, etc.). This can be done at Kasama City Hall Citizens Affairs Division orregional branches.
A birth notification must be filed within 14 days from the birth (including thedate of birth), regardless of the child’s nationality, since the law for family registration
is applied to non-Japanese people staying in Japan as well, as a territorially applicablerule. You are advised to decide the child’s name and prepare necessary documents
beforehand.
Necessary documents① Birth notification (available at municipal administrative offices and hospitals)② Birth certificate (added on to the birth notification)③ Seal of the submitter (or signature)④ Maternal and Child Health Handbook⑤ National health insurance card (if a member)

Death Notification (shibou todoke)
When a foreigner dies in Japan, the family registration law also applies toforeigners within Japan; thus, a death notification must be made to the municipality
where the person making the notification resides, or where the death took place. A
death notification (shusshou todoke) can be made at the Kasama City Hall Citizens
Affairs Division or Citizen Service Divisions at regional branches.
①Death notification form (available at Kasama City Hall and regional branches, or ahospital)② Post-mortem certificate (death certificate from doctor who confirmed death)③ Personal seal of the person making the notification (or signature)Death Certificate
Certificate Requests and Processing Fees
To request a certificate, please prepare an appropriate form (all forms available
at city office service counters), bring identification, personal seal (inkan/hanko) and any
applicable fees.
TypeProcessing

Identification

Alternative Identification (combination

Fees (perof two items from ①and one item fromcopy)②)
Driver’s License,①Health Insurance Card, Annuity

Passport, My

Certificate, Pension Certificate*,(shibou

Number Card, Basic

Long-term Care Insurance Card,shoumeisho)

Resident Register

Medical Welfare (Marufuku) Certificate,

Card (with photo),

Disability ID Booklet (no photo), Basic

Zairyuu Card,

Resident Register Card (no picture),

Identificationcompany or school ID (with photo),

booklet for the

non-government issued ID.

Death

350 yen

Certificate

physically disabled,Disability②Company or school ID (no photo),

Certificate, Otherbankbook, cash card, credit card, patient

Government Issued

registration card, any type ofPhoto ID

membership card

Issuing Burial and Cremation, and Funeral Hall Permits
You will be issued Burial and Cremation, and Funeral Hall Permits when you submit a
Death Notification (shibou todoke) which you can receive at the Citizen’s Affairs
Division at Kasama City Hall or regional branches. To use a funeral hall, please make atentative reservation (kariyoyaku) at the funeral hall before visiting the City Hall.
Necessary documents①Death Notification (shibou todoke)②The notifier’s personal seal (inkan/hanko).
Kasama Regional Funeral Hall "Yasuragi-no-mori" Contact

0296-72-7011