Final text adopted on 27 March 2012

ASSOCIATION OF FORMER INTERNATIONAL CIVIL SERVANTSAFICS – JapanSTATUTE
Article I
Nature and Purposes
The Association of Former International Civil Servants (AFICS) – Japan, hereinafterreferred to as “the Association”, is established in Tokyo, Japan. It is constituted as a
non-profit Association with the following aims and purposes:a) To support and promote the purposes, principles and programmes of the United
Nations System;b) To provide useful information, as appropriate, to former international civil
servants and those about to separate from service on matters of pensions,medical benefits and other important concerns;c) To keep members informed periodically of matters affecting their interests orof interest to them;d) To foster social and personal relationships among members, to promote theirwell-being and to encourage mutual support of individual members.
e) To advise and encourage those aspiring to serve in the United Nations System.
Article IIMembership
1.

Membership to the Association is open to:a) Former staff members and officials (including junior professional officersand associate experts) of the United Nations and its subsidiary organs, thespecialized agencies, the International Atomic Energy Agency, and otherorgans or former organizations of the United Nations System;b) Present staff members and officials of any of these organizations who wish
to join in anticipation of retirement shall also be eligible for membership;c) Former experts, consultants, local staff who have served in the United
Nations System on contractual status.

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2. The surviving spouse, or the divorced spouse, of a member of the Association shallbe entitled to membership of the Association, as long as he or she continues to pay theannual dues for the duration of his or her life.
3. A member may resign from the Association effective at the end of a calendar year
by submitting a written communication to the Secretary of the Association.
Article III
OrgansThe organs of the Association shall be:a) Assembly;b) Executive Committee;c) Ad-hoc committees as the Assembly or the Executive Committee mayfrom time to time establish.
Article IV
Assembly
1. The Assembly, composed of all members of the Association, shall be convened
annually. A Special Assembly may also be convened upon the request by theExecutive Committee, to decide upon a specific matter.
2. Notice of the annual Assembly and nominations for election to the Executive
Committee shall be sent to all members of the Association at least thirty days before thedate of the Assembly. The notice shall be accompanied by an agenda, with thenecessary explanatory notes of the items in such agenda.
3. Any member wishing to place a proposal on the agenda shall inform the Executive
Committee at least two weeks before the Assembly.
4.

The functions of the Assembly shall:a) Take note of the activities of the preceding year and to provide guidanceon the future work of the Association;b)c)Elect, by a simple majority, the members of the Executive Committee;
Approve the annual financial statements;-2-Final text adopted on 27 March 2012d) Approve any changes in the rates of the annual membership dues;e) Elect an auditor for a two-year term;f) Consider any other matter submitted to it by the Executive Committee.
Article V
Executive Committee
1. The Executive Committee is the operating organ of the Association. It shallconsist of seven (7) members and elected by the Assembly, by a simple majority, for aterm of two years.
2. The Committee shall elect from its members a President, a Vice President, aSecretary and a Treasurer of the Association.
3. The Committee may designate (a) Special Adviser(s) of the Association.
4. The Committee shall meet periodically to carry out the business of the Association.
The President may decide, as necessary, to invite members of the Association to takepart in the proceedings of the Committee meetings without the right to vote.
5. Decisions of the Committee, where needed, shall be taken by a majority of its
members present and voting. In the event of a tie, the President shall have thedeciding vote.
Article VI
Ad-hoc Committees
1. Ad-hoc committees may be established by the Executive Committee for a definite
duration to organize study, negotiate and report on any matters or activities of theAssociation.
2. Ad-hoc committees established by the Executive Committee shall have a Chair,nominated from the elected members of the Committee, for a fixed duration.
Article VII
Finance-3-Final text adopted on 27 March 2012

1. The Association shall be financed by the dues paid by its members at the rates
established from time to time by the Assembly, and by grants and gifts accepted by theExecutive Committee. All members shall pay annual dues.
2. The dues established by the Assembly shall be payable in January of each year.
Members who fail to pay dues for two consecutive years shall have their rights andprivileges suspended until payment is effected.
3. The Auditor shall audit the finances of the Association. He/she shall further
certify the annual financial statements of the Association at least three weeks before its
submission to the Assembly.
4. The President or Vice President of the Association shall make all financial
commitments of the Association. In exceptional cases, the President may delegate amember of the Executive Committee to incur an expenditure related to a specificactivity or function.
5. The Treasurer shall ensure the appropriateness of all expenditures before honoring
the financial commitments. In case of any difference in opinion, the Auditor’s rulingshall prevail.
Article VIII
Amendment of the StatuteOn the proposal of the Executive Committee or at the written request of at least fivemembers of the Association, the statute may be amended by the Assembly by a vote of
two thirds of the members present and voting, provided that notice has been sent to allmembers, accompanied by a copy of the proposed amendments, not less than thirty daysin advance of the meeting at which vote is to be taken.
Article IX
Dissolution of the Association
1. 	  On the proposal of the Executive Committee, the dissolution of the Association
may be decided by the Assembly by a vote of two thirds of the members present and-4-Final text adopted on 27 March 2012voting, provided that notice has been sent to all members, accompanied by a copy of theproposal or the request, not less than sixty days in advance of the meeting at which thevote is to be taken. The Assembly should be attended by at least 50 per cent of themembers of the Association.
2. In case of dissolution of the Association, the Assembly shall decide on thedisposition of the assets of the Association.

ENTRY INTO FORCE
This Statute was adopted in Tokyo on 27 March 2012 by unanimous consent of theformer international civil servants participating in the Assembly to establish anAssociation of Former International Civil Servants-Japan and entered into force upon itsadoption.
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