Privacy Notice (GDPR version)
Privacy Notice
The 2025 Symposium on VLSI Technology and Circuits (the Symposium hereafter) is theinternational symposium which will be held on June 8 - 12, 2025 in Japan. We, (JSAP ExecutiveCommittee), the organizer of the 2025 Symposium on VLSI Technology and Circuits issues thisPrivacy Notice to inform you of our collection, access, use and process your personal data in the way
described below.

1.

Categories of personal data

We hereby inform you that we collect, use and process the following categories of your personal data:
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2.

Name
Affiliation (University/Institute/Company)
Address
Phone Number
Fax Number
Email Address
IEEE or JSAP Member Number
Cookie Information

Legal basis and purpose (As per Article 6(1)(f) GDPR, we hereby inform you that
we use your personal data for the purpose of providing you following services.)
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Registration of participation in the symposium
Submitting paper to the symposium
Operational tasks
Contacting participants in case of emergency
Preparation of reports
Conducting questionnaire surveys
Providing the information of other related conferences
Providing the list of participants to the organizer of Silicon Nanoelectronics Workshop andSpintronics Workshop

In addition, your personal data may be converted into statistical or aggregated data which cannot be
used to identify you and then used to produce statistical research and reports.
For purposes other than those stated above, the Symposium will not use your personal information.

3.

Retention periods

We keep your personal data as long as there is a statutory or legal requirement to do so or in order toprovide the aforementioned services to you. For accounting or auditing purposes we may retain yourpersonal data for a period of time after our direct business dealings have ended.

4.

Data storage and transfer

Furthermore, we may share your personal data with other companies which may be located within oroutside the EEA and provide business process services related to the provision of the services
indicated above. Where a company is located outside the EEA, we will arrange adequate safeguards
such as Binding Corporate Rules or Standard Contact Clause arrangement or transfer your personal data
based on appropriate legal basis.
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Privacy Notice (GDPR version)
5.

Prior consent

Where we require access to your Personal Data that GDPR considers Sensitive, we will seek separate
explicit consent from you prior to obtaining that data.

6.

Your rights

As an applicant you have number of rights among them: the right to request access to your personaldata, to have it corrected or deleted, and the right to object to our processing of your personal data.
For further information on these rights please refer to our Privacy Policy:
Online link to Privacy Policy: https://www.jsap.or.jp/english/privacypolicy
IEEE Privacy Policy:
https://www.ieee.org/security-privacy.html
7.
About cookie
VLSI Symposium uses cookie information to provide better services, secure security, analyze anddistribute appropriate advertisements to customers. Third-party companies may distributeadvertisements or obtain behavioral information for the purpose of advertising their company. Thirdparty companies use cookies only for advertisement distribution purposes and acquire information. If
you wish to invalidate this function, please disable (opt out) from the site of the corresponding
company below.
※ If you change browser, delete cookie, etc., you need to set opt-out and opt-in again.
Google LLC

http://www.google.co.jp/policies/technologies/ads/

Google Analytic Opt-out

https://tools.google.com/dlpage/gaoptout

8.
Google analytics
This site uses the functions of Google Analytics, a web analysis service. Google Analytics is provided
by Google Inc. (1600 Amphitheater Parkway Mountain View, CA 94043, USA). Google Analytics
uses cookies. These are text files stored on your computer that allow you to analyze your website
usage. The information generated by the cookies generated by your use of this website is generally
sent to and stored on Google servers in the United States. For more information about how Google
Analytics handles user data, please visit the Google website.
We use it with Google Analytics as described in the "Cookies", "Information about web browser
settings and browsing activity information on our website when browsing our website" and"Server log files." Acquires the information to be used.
You can also prevent Google Analytics from collecting user data by clicking the links below. Opt-outof cookies prevents the collection of user data for future visits to this site.
(https://tools.google.com/dlpage/gaoptout)
If you require assistance or further information about how your personal data is used by us then contact
to the following company, which will act as the secretariat under a confidentiality agreement.
Secretariat of VLSI Symposium
JTB Communication Design Inc.
Celestine Shiba Mitsui Bldg. 3-23-1, Shiba, Minato-ku, Tokyo 1-5-8335, Japan
E-mail: vlsisymp@jtbcom.co.jp
If you are not completely satisfied with how personal data request was handled, then you may contact
your local Data Protection Supervisory Authority.
Administrators of personal information collected for the Symposium
Prof. Toshiro Hiramoto
JSAP Executive Committee Chair of the 2025 Symposium on VLSI Technology and Circuits
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