Disseminating disaster information to foreign nationals

Disaster Management Bureau, Cabinet OfficeProject overview〇 It is vital that foreign nationals staying in Japan can easily access the information they needto quickly take evacuation action in the event of a disaster.
〇 Thus, we are working together with relevant national institutions on a project to create anenvironment in which disaster-prevention and meteorological information can bedisseminated in multiple languages.

① Creating multilingual dictionaries② Using push technology todisseminate information via
an app③ Using pull technology todisseminate information
via a website④ Creating flyers and leaflets and circulating them/making people
aware of them1

Multilingual dictionaries〇 The Japan Meteorological Agency (JMA) and the Fire and Disaster Management Agency(FDMA) are creating dictionaries with disaster management vocabulary and messages in
15 languages, which are available on their websites.

① Creating multilingual dictionaries
They are creating multilingual dictionaries with around 7,000 entries in 15 languages,*
including geographical names, vocabulary, and messages used in Earthquake Early Warnings(EEW), tsunami warnings, weather warnings, evacuation instructions, and more.

*Japanese, English, Chinese (traditional and simplified), Korean, Spanish, Portuguese,
Vietnamese, Thai, Indonesian, Tagalog, Nepalese, Khmer, Burmese, and Mongolian[Multilingual dictionary for meteorological information, etc.]
https://www.data.jma.go.jp/developer/multilingual.html[Multilingual dictionary for evacuation instructions, etc.]
http://www.soumu.go.jp/menu_seisaku/kokumin/jyohonanmi
nzero/index.html

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Multilingual dictionary for evacuation instructions, etc.
(excerpt)
Basic glossary
日本語

英語

中国語【簡体字】

中国語【繁体字】

韓国語

スペイン語

洪水

Flood

洪水

洪水홍수Inundación

Inu

土砂災害

Landslide

土石流

土石流

토사 재해

Desastre por deslizamiento de tierra

De

Storm surge

暴潮暴潮

해일

Marea alta

Ma

津波

Tsunami

海啸海嘯

지진해일

Tsunami

Tsu

その他

Other

其他

其他

기타

Otros

Ou

高齢者等避難Evacuat i on of t he El der l y, Et c.

老年人等进行避难

老年人等疏散고령자 등의 대피

Evacuación de Personas Mayores, Etc.

Eva

避難指示

Evacuat i on I nst r uct i on避难指示

避難指示

대피 지시

Orden de EvacuaciónOr

緊急安全確保Emer gency Saf et y Measur es

紧急安全措施緊急安全措施비상 안전 대책Medidas de Seguridad de Emergencia

Me

避難情報

Evacuation information

避难信息避難訊息대피 정보Información de evacuaciónInf

警戒レベル３

Alert Level 3

警戒等级3

警戒等級3

경계 레벨3

Nivel de alerta 3

Nív

警戒レベル○ 警戒レベル４

Alert Level 4

警戒等级4

警戒等級4

경계 레벨4

Nivel de alerta 4

Nív

警戒レベル５

Alert Level 5

警戒等级5

警戒等級5

경계 레벨5

Nivel de alerta 5

Nív

発令

Issued

发布

發佈발령

Orden

Or

解除

Canceled

解除

解除

해제Desactivada

Ca

対象地域

Affected areas

目标地区

對象區域

대상지역Zonas afectadas

Áre

発令・解除地区名

Area of information issuance/cancellation

发布/解除地区名称發佈‧解除地區名稱발령・해제 지역명Distrito de Orden / DesactivaciónRe

発令・解除区分发布/解除类别發佈‧解除類別

발령・해제 구분Clasificación de la Orden / DesactivaciónCa发布/过渡/解除时间發佈‧變更‧解除時間

발령・이행・해제 일시 Fecha y hora de Orden / Transición / DesactivaciónDa

標題(見出し）Category of information issuance/cancellation
Date of information
issuance/change/cancellation
Title (heading)标题

標題

표제(제목)

TítuloTít

災害名Disaster type

灾害名称

災害名稱

재해 명칭

Denominación del desastre

No

発令理由

Reasons for information issuance/cancellation

发布理由發佈原因발령 이유

Razón de la orden

Mo

避難場所

Evacuation sites

避难所

避難場所

대피 장소Centro de evacuación

Ab

補足情報

Supplementary information

补充信息補充資訊

보충 정보Información adicionalInf発表元Announced by:发布源

公告者

발표처Fuente

Fon

一部地域でIn some areas

部分地区

部分區域

일부 지역에서En algunas zonas

Em

全域でIn all areas

所有地区

所有區域

전역에서

En todas las zonas

Em

災害種別用語 高潮

避難区分

発令・解除発令・移行・解除日時
画面表示用(地域指定)

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Using push technology to disseminate information via an app〇 The Japan Tourism Agency is supervising the development and operation of “Safety tips,”
an app that reflects these multilingual dictionaries and makes it possible to disseminate
information using push technology.
② Using push technology to disseminate information via an app“Safety tips,” an app that disseminates information using push technology, reflects these
multilingual dictionaries and disseminates emergency information, meteorological information,and more in 15 languages.
■ URLs for download
・Android:
https://play.google.com/store/ap
ps/details?id=jp.co.rcsc.safetyT
ips.android
・iPhone:https://itunes.apple.com/jp/app/
safety-tips/id858357174?mt=8
Push notification

Action to be taken

4The main functions of Safety tips
Status of announcements ofwarnings, etc.

Weather forecast

Information about medical
institutions that can accept
foreign nationals

Heat illness information
Goes on to explain
heat illnesses andprovides a flowchartof how to deal with
themProvides information
about medical
institutions that canaccept foreign nationals
in different prefectures(approx. 1,970 entries)

Evacuation instructions, etc.

Transport information
Preparatory learning materials

・ Displays information from the past month,
for locations that the user has registered inadvance (if set to automatic location, thiswill be for the user’s current location)
・ There is a link at the bottom of the page toaccess information about evacuation shelters(external app)

Explanationof different
types ofwarningInformation
about firstaidEmergency contact information
・ Points to note when calling
110 and 119 and one-click dials

List of links
Home screen

・ One-click dial to an embassy,
based on the native language
registered by the user

Available languages
Japanese, English, Chinese (simplified/traditional), Korean,
Spanish, Portuguese, Vietnamese, Thai, Indonesian, Tagalog,Nepalese, Khmer, Burmese, Mongolian

・NHK WORLD-JAPAN ・ Embassy information
・ Transport information ・ Japan Meteorological
Agency・ Information about medical institutions that canaccept foreign nationals
・ Information about free public wireless LAN・ Japan National Tourism Organization (JNTO)
・ Speech translation app “VoiceTra” (NICT)

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Disseminating information via a website〇 The Japan Meteorological Agency disseminates meteorological information in 15
languages on its website, providing maps that are color-coded by risk level for each typeof disaster.
③ Using pull technology to disseminate information via a website
The Japan Meteorological Agency disseminates
meteorological information in 15 languages on its
website, as well as providing maps that are color-codedby risk level for heavy rain, flooding, and landslides.

Example (Simplified Chinese)
Multilingual meteorological information on
the Japan Meteorological Agency website
https://www.jma.go.jp/jma/kokusai/multi.htm
lExplanation of real-time risk map and Vietnameseexample6

Examples from the Multilingual Information
on Disaster Mitigation page

Link to types of tsunami warning/advisory

Example: Volcanic warning/forecast page
(Mongolian)

Example: Weather warning/advisory page
(Khmer)Example: Tsunami warning/advisory page
(Burmese)7Creating flyers and leaflets〇 We are creating flyers and leaflets relating to disaster-prevention, which include thisinformation and are available on the Cabinet Office website.
〇 Four types of flyer have been created, and these are also available in 15 languages.
① Disaster Mitigation Points
for Foreign Nationals(Available in “yasashiiNihongo” (plain Japanese))

Written in plain Japanese and available
in 15 languages
Poster created with QR code

② Helpful Apps and Websites
in the Event of Disaster

Posters created in 15 languages*③ Evacuation Essentials
Under COVID-19 Crisis

Posters created in 15 languages④ Evacuation Information(Revised Version)

Available in 15 languages
Poster created with QR code

*Japanese, English, Chinese (simplified/traditional), Korean, Spanish, Portuguese, Vietnamese, Thai, Indonesian, Tagalog, Nepalese, Khmer, Burmese, Mongolian

8The idea: A flyer that is easier to sort and distribute〇 This flyer has been created with a QR code, meaning it is not necessary to print it out in eachlanguage. The flyer summarizes the key points of protecting oneself from disaster in plain Japanese.

Link to Evacuation
Essentials Under
COVID-19 Crisis,
available in 15
languages

Displays the translated
information based on thelanguage settings of asmartphone user’s device*If their language is not available, itwill be displayed in English(→ There's no need to create posters
for each of the 15 languages, whichcuts down on the time needed forsorting and distribution)*The Portuguese version is displayed
for reference

It also has a read-aloudfunction in the available
languages→ People with impaired vision
9can access the information

Posters created in 15 languages〇 “Helpful Apps and Websites in the Event of Disaster” and “Evacuation
Essentials Under COVID-19 Crisis” have been produced in 15 languages.
② Helpful Apps and Websites
in the Event of Disaster

English version

Mongolian version③ Evacuation Essentials
Under COVID-19 Crisis

English version

Portuguese version

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Ensuring that new evacuation information is widely known〇 Notifications concerning new evacuation information are also being disseminated in 15 languages.

This flyer can also be read in 15 languages using the QR code

(English example)(Vietnamese example)

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Finally〇 We ask that you make this information widely available to foreign nationals who are staying in Japan.
Specific methods: ① Print out the flyers from the Cabinet Office website and hand them out/display them
② Include a link to the Cabinet Office website in your company’s e-mail magazine,social media, on your website, etc.
③ Take the chance to explain these when you are hiring or during regular training,<Links to the Cabinet Office Japan Disaster
Management in Japan website>① Disaster Mitigation Points for Foreigners:
http://www.bousai.go.jp/kyoiku/gensai/index_en.html

etc.

You can download theseflyers in different languages
from the Cabinet Office Japan
Disaster Management inJapan website.
Please make use of them.

② Helpful Apps and Websites in the Event of Disaster:
http://www.bousai.go.jp/kokusai/web/index.html③ Evacuation Essentials Under COVID-19 Crisis:
http://www.bousai.go.jp/kokusai/evacuation_points/index_en.html④ Evacuation Information (Revised Version):
http://www.bousai.go.jp/oukyu/hinanjouhou/r3_hinanjouh
ou_guideline/evacuation_en.html
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