DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FESTPAC) MEETINGWEDNESDAY, JULY 3, 2019, AT 10:00 A.M.
HAWAI‘I CONVENTION CENTER
1801 KALĀKAUA AVE., BOARD ROOM AHONOLULU, HAWAIʻI 96815

Commission Members Present were:
J. Kalani English, Chair
Snowbird Bento
Lynn DeCoite
Māpuana de Silva
Kalani Ka‘anā‘anā
Mike McCartney-Monte McComber-Senate President’s Designee
Commissioner - Community Member At-Large
House Speaker’s Designee
Community Member At-Large
Hawaiʻi Tourism Authority Designee
Department of Business,
Economic Development & Tourism (DBEDT)
Governor’s Designee

Jacob Aki
Mamiko Carroll
Donalyn Dela Cruz
Kapalai‘ula de Silva
James Huang
Honey Maltin-Wisot
Michael Pili Pang
Jay Rojas
Aaron Salā
Vicky Takamine-Senator English’s OfficeState Foundation on Culture of the Arts (SFCA)
Strategies 360
Kamehameha Schools
Taipei Economic and Cultural Office (TECO)
Strategies 360
PA‘I Foundation
PA‘I Foundation
Royal Hawaiian CenterPA‘I Foundation

Margaret Ahn-Attorney General’s Office

Guests:Staff:

Dennis Ling
Jamie Lum
Selma Malcolm (Recording) Randy Tanaka-DBEDT
DBEDT
DBEDT
DBEDT

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 2 of 7Apologies:
Mehana Hind
Misty Kela‘i-

Office of Hawaiian Affairs Designee
City & County of Honolulu Designee

CALL TO ORDER:
The meeting was called to order by Chair English on Wednesday, July 3, 2019, at 10:14 a.m.,
who welcomed everyone present.
APPROVAL OF JUNE 12, 2019 MEETING MINUTES:
Approval of the Minutes of the meeting held on Wednesday, June 12, 2019, were deferred until
the next meeting on Thursday, August 15, 2019.
OLD BUSINESS:
A. Festival Director’s Report:
Ms. Takamine reported the following:
Financial Statement:
The Financial Statement was reviewed and accepted as presented.
Fundraising:PA‘I Foundation was awarded two (2) National Endowment for the Arts (NEA)
Our Town Grants for $60,000 and $20,000 but was only allowed to select one.
The higher award of $60,000 was selected.

The $50,000 NEA grant awarded to the State Foundation of Culture and the Arts(SFCA) stipulates that the funds should not be used outside of the Hawaiʻi StateArt Museum (HiSAM). It was suggested that an agreement could be made for
HiSAM to exhibit at the Hawai‘i Convention Center, which would enable SFCA
to use some of the funds to cover ground transportation and meals for thedelegations that perform for them.

Meetings with:
The State Foundation of Culture and the Arts/Jonathan Johnson (SFCA) regarding
funding.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 3 of 7
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Ford Foundation in New York City on 6/5/2019, and Andrew Mellon Foundationin Minneapolis 6/12/19 regarding funding.
Biosecurity/Customs 6/14/2019 with Benton Pang, Ph.D., Invasive Species TeamManager, U.S. Fish and Wildlife Service, Pacific Islands Office.
Heather Giugni and Leann Ferrar 6/19/2019 regarding video documentation ofFESTPAC.
Kanaeokana, Hawaiian Charter Schools and the Kamehameha Schools 6/24/2019
to follow-up on Makahiki Games at Kualoa Ranch.
Kapiolani Community College (KCC) Chancellor and the Art Department
6/26/2019 regarding Parking/Shuttle Pickup; Curation of Arts Exhibits; Potential
Community Day at Marketplace at Kapiolani Community College.
Sand Island Business Association 6/26/2019 regarding sponsorship of event atKe‘ehi/Marine Education Training Center (METC).
Nainoa Thompson and Randie Fong 6/28/19 and ‘Ohana Wa‘a 6/30/2019
regarding programming and hosting of the visiting wa‘a.
NEA Director 7/1/2019 re funding.

Revised Schedule of Events (tentative) for FESTPAC from June 10-21, 2020:
Festival planning and production timeline, including milestones and deadlines:
Ms. Takamine presented a revised Schedule of Events for FESTPAC and advised thatMs. de Silva had already disseminated the information to all the participating nations.
Also presented: Fact Sheet (with History of the Festival, Statistics (estimated) andEvents); Report from Strategies 360 regarding Brand Identity; SMS Status Report;
Progress Report on Biosecurity; and Timelines/an outline of the key milestones anddeadlines for FESTPAC organizing committee. Regarding the Schedule of Events,Ms. Takamine stated that:
The Voyaging Canoes are expected to arrive on the neighbor islands from thedifferent countries from June 1-3, 2020. Protocol will be organized by eachisland host.

The Canoes will sail to Maunalua Bay for staging June 7-9, 2020. Contacts will
be made with various chartered schools, city clubs and hotels in Waikīkī to host
touch lights along the way. During discussion, Ms. Bento advised that theKamehameha Schools agreed to help coordinate and sponsor the events onJune 10, 2020 from Maunalua Bay to Magic Island. She then inquired if theMaster Navigators’ crew members would be allowed to attend the Festivals
without being sponsored for the event. Ms. Takamine replied that the Wa‘a crewmembers (escort crew included), are all part of the official delegations. Chair
English remarked that accreditation will be required for them.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 4 of 7

The Opening Ceremonies will be held on June 11, 2020, starting at 4:00 p.m.
Ms. Takamine stated that the Kamehameha Day Parade/Parade of Nations routewill be from downtown Honolulu to Waikīkī and will include floats and paʻuunits. She is looking for volunteers to assist with float building for the event.
Tents will be erected for the delegations (nation-by-nation) to change and eat after
they perform at the opening ceremonies.

Opening of the Festival Village is scheduled for June 12, 2020 from 11:00 a.m. to
6:00 p.m. The Village will be located at the Ala Wai Promenade of the HawaiʻiConvention Center with satellite locations at the Hawaiʻi State Art Museum;
Bishop Museum; Honolulu Museum of Art; Helumoa, Royal Hawaiian Center;
and Keʻehi Lagoon/ Marine Education Training Center (METC) (Fishing andVoyaging activities).

Ms. Takamine announced a “hanai” program whereby sponsors can “hanai” or“adopt” a delegation, a waʻa, an event, etc.

The Ecumenical Choral Services will be held at the Hawaiʻi Convention Centeron June 14, 2020, at 10:00 a.m. A request for hymns was made to theparticipating nations.

The Festival Villages will open daily from June 15-20, 2020 with daily
performances at the Hawaiʻi Convention Center.

Ms. Takamine requested a change of venue for the Closing Ceremony onJune 21, 2020 from the Waikīkī Shell to the Kapiʻolani Park Soccer Field as thatvenue could handle a larger crowd. She stated that the cost for that venue will be
the same as the Waikīkī Shell. The Commission concurred. A question wasraised as to whether lights would be needed for the evening and if there were any
restrictions on lighting.

Ms. Takamine also advised that several meetings/special events proposed during
the Festivals including Queens Pageant at the Hawaiʻi Convention Center;
Makahiki at Kualoa Ranch, Taiwan Austronesian Conference, FESTPAC cookoff at Kualoa Ranch and concert also Mango Jam at Frank F. Fasi CivicGrounds/Mr. Ka‘anā‘anā stated that he would follow-up. He also stated that hewill start building the tour packages for FESTPAC.

Festival Publications in the form of CDs, booklets, etc., will be for sale.
Ms. Takamine proposed the production of a PBS Documentary on the Story ofFESTPAC.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 5 of 7Biosecurity:Ms. Takamine stated that countries will be required to list the products that theywish to bring to FESTPAC including the types of shells used to makemerchandise, i.e., costumes/adornment, performance products and products thatwill be sold at the Festivals. Items/samples will be displayed at the 29th Meetingof the Council of the Pacific Arts and Cultures in September.

Mr. Pili Pang reported that the next biosecurity meeting will be held in August
2019, and that representatives from all agencies, such as U.S. Fish and Wildlife
Services, Customs and Border Protection, etc., will be attending the 29th Meetingof the Council of Pacific Arts & Culture September 10-13, 2019.
Regarding Security, PA‘I Foundation is currently working with the Honolulu
Police Department, Hawaiian Electric Security Division and the Emergency
Management Service.

Ms. Takamine suggested that a meeting should be coordinated with all the state
departments responsible for the harbors to provide information and/or assistancefor the waʻa entering the harbors.

Ms. Takamine advised the Commission that Mr. McComber offered a space at theRoyal Hawaiian Center for FESTPAC merchandise (polo shirts, pins, earrings) andthat she will discuss the FESTPAC launch in September at the Royal Hawaiian Centerwith Mr. McComber and Strategies 360.
A question was also raised as to who owns the FESTPAC logo.
NEW BUSINESS:
Chair English announced that Mr. Randy Tanaka, Deputy Director at DBEDT, will serve as aliaison between the Commission and PA‘I Foundation and DBEDT in order to facilitate the tasks
that need to get done between Commission meetings. He will oversee all contractors andsubcontractors.
Ms. de Silva expressed uncertainty as to what Mr. Tanaka’s role will be. Mr. Tanaka responded
that he will be a point person for the Commission. He will not be making any program
decisions. He views his primary role as overseeing the budget to insure that there is enoughmoney to do what is planned.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 6 of 7

Chair English opened up for questions and comments from the other Commissioners. Once
everyone had a turn to speak, he requested and received consensus from the Commission about
Mr. Tanaka’s role.
Transfer of Ownership of festpachawaii.org website to the State:
The Commission requested that festpachawaii.org website be transferred over to theState of Hawaiʻi. Strategies 360 will oversee the transfer and DBEDT will be billedaccordingly.

PA‘I Foundation Contract and its Subcontractors, including Strategies 360 and others:
The Commission requested a list of the contractors and subcontractors including
Strategies 360 and SMS, as well as a list of PA‘I Foundation’s employees.

Contract for Logistical Services for the Festival Awarded to Pacific Islands Institute:
The RFP for logistical services was awarded to the Pacific Islands Institute. A contract
is in the process of being executed.

Re-Solicitation for Fundraising Services:
There were no responses to DBEDT’s RFPs for a fundraiser. Ms Takamine reported thatin the meantime, PA‘I Foundation and its subcontractors are coordinating fundraisingpackages.

29th Meeting of the Council of Pacific Arts and Culture (CPAC), September 9-13, 2019:
Ms. de Silva reported that the Secretariate of the Pacific Community (SPC) has a budget
to pay for some of the meals for this meeting. Mr. Ka‘anā‘anā reiterated that theHawaiʻi Tourism Authority (HTA) has allocated up to $15,000 to pay for other expenses
not covered by the Pacific Community. Ms. de Silva will work with Mr. Ka‘anā‘anā tocoordinate the equipment, i.e., headsets, etc., that will be used during the 29th CPAC
meeting in September.

Hawaiʻi Delegation to the Festival: Framework for Selecting Delegates and the Head ofDelegation:
The Head of Delegation (HOD) for FESTPAC should not be the head of state or theirrepresentative, but rather someone in a senior position who will manage and coordinate
the delegation while at the Festival. During a brief discussion Ms. Takamine advisedthat PA‘I Foundation would do the delegation accreditation for the volunteers and thatthe list will be available at the end of the year. Each of the disciplines, e.g., culinary,Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, July 3, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 7 of 7visual, performing, etc., are meeting and will choose a HOD for their group. The HODs
will eventually meet and select one overall HOD.
DATE OF NEXT MEETING:
The next meeting is scheduled for Thursday, August 15, 2019, at 10:00 a.m., at the Hawaiʻi
Convention Center, Board Room A.
Chair English thanked everyone for attending the meeting. He also thanked Mr. Ka‘anā‘anā forproviding lunch.
ADJOURNMENT:The meeting was adjourned at 12:14 p.m.
Respectfully submitted,August 14, 2019_______________________________________
Senator J. Kalani English
Chair________________________
Date