Wednesday, May 23, 2018
Hawaiʻi Convention CenterFestival Directorʻs Report to the Temporary Commission

1. Financial Report
Financial Report is attached prepared by Ed Bourgeois, Managing Director of PAʻI.
• Checking Account opened at the Bank of Hawaiʻi for FestPac Expenses.
• Quickbooks Account for FestPac• Supplemental Contract signed to support FedTPac presentations to the South
Pacific Community, 28th Meeting of the Council of Pacific Arts & Culture andthe 4th Meeting of the Pacific Ministers for Culture was held in Nadi, Fiji May
15-17, 2018.
2. Legislative Update:• SB2693 Relating to the Festival of Pacific Arts & Culture
Mahalo to Chair, Senator Kalani English for sheparding this bill through theLeg. SB2693 passed with $950,000• GIA Application
1/19/18
Submitted for $237,200 for the planning and construction ofthe FestPac Village
GIA Bill was not approved for Funding.

3. FestPac Organizing Committee
Chart of Committee Members
Introductions:• Director of Administration, Michael Pili Pang
• Director of Foreign Affairs & Hawaiʻi-Pacific Waʻa Coordination, Randie &Jamie Fong
• Director of Finance, Ed Bourgeois
FestPac Meetings:• East West Center
Dr. Richard Vuylsteke, President
Eric Chang, Program Manager, Arts & Culture
Scott Kroeker, Pacific Islands Program• ʻAhahui Moananuiākea Pacific Consortium• Blaine Miyasato, Hawaiian Airlines• Tom Laidlaw, Roberts HawaiʻI – Ground Transportation, Roberts SchoolBuses• Mufi Hannemann, Hawaiʻi Lodging Industry• City & County, pending• Sandi Halualani, Marketplace Vendors• State Legislators• Kamehameha Schoolso Dr. Chun

o Randie & Jamie Fongo Hailama Farden
o Ian Custinoo Lono Ikuwa
o Aaron Sala
Next Steps:• Randie & Jamie offered to host a reception at Kamehameha Schools• Dr. Vuylesteke offered to host a reception at East West Center• Need to Schedule Monthly Meetingso Organizing Committeeo Individual Committees
Developing RFP & Scope of Work for:• Director of Development & Fundraising• Director of Communications & Marketing ( 6 Pillars Marketing)• Mediaooooo•

Packages for distribution
Licensing broadcasters on behalf of committee
Providing a network solution to send your video packages to licensed
broadcasters
Ensuring widest possible coverage on TV of events outside HawaiiVideo stream via fibre optic to regional satellite gateways in Sydney Australia
then uplink the video (live and delayed) to our satellite transponder which can beseen in all Pacific Island TV stations including potential licenceses in NZ,Australia and Asia.

Website Developer

FESTPAC-Hawai'i 2020
Expenses through 1/1/18 - 5/21/18
DateExpense

Code Vendor

PurposeAmount3/10/2018 Airfare

8311 Fiji Airways

V Takamine to Council Meeting in Fiji$

915.603/11/2018 Airfare

8311 Fiji Airways

M Pili Pang to Council Meeting in Fiji$897.66

3/12/2018 Airfare

8311 Fiji Airways

HNL-Fiji Change fee$319.72

3/19/2018 Airfare

8311 Fiji Airways

Randy/Jamie Fong to Council Meeting in Fiji$

2,059.58

5/18/2018 Airfare reimburse

8311 Fiji Airways

Momiala Kamahele to Council Meeting in Fiji$

1,007.90

5/18/2018 Airfare reimburse

8311 Fiji Airways

Mokihana Benavente to Council Meeting in Fiji$

1,007.90

1/24/2018 Staff development

8145 Eventbrite

Eventbrite webinar

$

27.28

3/23/2018 Postage

8115 USPS

Postage - mailing

$

1.63

5/11/2018 Makana

8393 Menehune MacGifts for Council Meeting in Fiji$385.34

5/14/2018 Postage

8115 USPS

Rent FESTPAC PO Box 1-yr$

136.005/14/2018 Printing

Aiea Copy Center

FESTPAC-Hawaii 2020 brochure$317.24

5/14/2018 Printing

Aiea Copy Center

V Takamine FESTPAC business cards (50%)$

107.32

5/14/2018 Ground transportation

8317 HNL AP Cart Rent Luggage cart - Council Meeting in Fiji

$

5.00

5/14/2018 Baggage

8311 Fiji Airways

$

60.00

Baggage fees - Council Meeting in Fiji

5/15/2018 Travel meal

8315 Starbucks

Travel meals - Council Meeting in Fiji

$

8.69

5/15/2018 Ground transportation

8317 Satellite Rentals

Car rental - Council Meeting in Fiji$564.89

5/15/2018 Foreign transaction fee

8160

CC payment in Fiji dollars

$

16.95

5/18/2018 Hotel - 50%

8313 Westin Resort Fiji

HI delegation hotel - Council Meeting in Fiji$

3,903.37

5/18/2018 Hotel - 50%

8313 Westin Resort Fiji

HI delegation hotel - Council Meeting in Fiji$

3,903.37

5/18/2018 Foreign transaction fee

8160

CC payment in Fiji dollars$

117.105/18/2018 Reception Catering

8345 Sheraton Nadi

Council Reception catering/room/etc$

1,886.45

5/18/2018 Reception Catering

8345 Sheraton Nadi

Council Reception catering/room/etc$1,318.45

5/18/2018 Baggage

8311 Fiji Airways

Baggage fees - Council Meeting in Fiji

$122.00

5/18/2018 Foreign transaction fee

8160

CC payment in Fiji dollars

$3.66

$

19,093.10$

16,500.00$8,250.00

FESTPAC Salaries

PA'I Foundation

FESTPAC Salaries

PA'I Foundation

FESTPAC Salaries

PA'I Foundation

V Takamine salary Jan-May (4 mos = 33%)
Festival Coordinator ($50K)
M Pili Pang salary Jan-May (4 mos = 33%) Dir
of Admin/Dev + Grant Writer ($25K)
E Bourgeois salary Jan-May (4 mos = 33%)
Finance ($25K)$8,250.00$33,000.00

PA'I FoundationProfit and Loss

January 1 - May 22, 2018
Total
Income4000 Contributed Revenue
4270 State grant
Total 4000 Contributed Revenue
Total Income

125,000.00$

125,000.00$

125,000.00

Expenses
7200 Payroll - Personnel
7210 Salaries & wages
Total 7200 Payroll - Personnel

33,000.00$

33,000.00

8100 Administrative
8115 Postage & shipping

137.638145 Staff development

27.28transactions)
Total 8100 Administrative

137.71$302.628300 Program
8310 Travel & related
8311 Airfare/baggage

6,395.36

8313 Hotel

3,204.90

8313 Travel meals

8.698317 Ground transportation
Total 8310 Travel & related8320
Conferences/convention/meetings

564.89$10,173.84
7,806.74

8373 Printing: program

424.568390 Makana

385.34

Total 8300 Program$

18,790.48

Total Expenses$52,093.10

Net Income$

72,906.90

Tuesday, May 22, 2018 09:05:20 PM GMT-7 - Accrual BasisRandie & Jamie Fong, Co – Directors Foreign Affairs & Hawaiʻi - Pacific WaʻaCoordinators
Kamehameha Schools & ʻAhahui Moananuiākea Pacific Consortium
1. VIP Hosting: Coordinate the hosting of each Pacific nation’s leader/ranking
official and spouse & delegation leader at the following official events:o Opening Ceremonyo Receptiono Summito Closing Ceremony

This would involve receiving them in person at each event, escorting them to theirreserved seats, and providing them services (refreshments, information, addressing
preferences and requests feasible, and making them feel welcome). We will have a wellcoordinated work team in place to address this including coordinating with the Youth
Ambassadorsʻ Program

2. Hawaiʻi-Pacific Waʻa: Nainoa has approached the ʻAhahui Moananuiākea
Pacific Consortium (of which PVS and KS are founding members) to take on theleadership kuleana of coordinating all aspects involved in: (A) the sail of all visiting
voyaging canoes from the south Pacific to Hawaiʻi and (B) the sail of all neighborisland voyaging canoes to Honolulu, to participate in the 2020 Festival of PacificArts. For planning purposes, we are preparing for 10 waʻa (5 neighbor island, 5 fromsouth Pacific). While more discussion and planning is needed, here is what wasagreed on at this point:
o Randie & Jamie Fong: Coordination leads for Hawaiʻi-Pacific Waʻacomponent of Festival of Pacific Artso Coordinate arrival(s): Logistics -- customs, water security, escort, docking, etc.
 Hosting – crew housing, meals, services, etc.
 Programming – arrival event, etc.
o Coordinate Waʻa participation in overall Festival:
 METC – Home base; public access for waʻa tours, education andoutreach Opening and Closing Ceremonies Hoʻokele Honua Summit 2020: Voyaging-Navigation Leadershipo Coordinate departure(s): Logistics – scheduling, voyage preparations, etc.
 Hosting – crew packing and prep, etc.
 Programming – departure event(s), etc.
3. Honorary Chair of the 2020 Festival of Pacific Arts and Culture – Nainoa
Thompsono Nainoa is honored and has agreed to serve as the Honorary Chair of theFestival with the following understanding: In his capacity as PVS President and Pwo Master Navigator, Nainoa
is now also representing the ʻAhahui Moananuiākea PacificConsortium; the consortium provides a community-wide support
system for future voyages and other Pacific initiatives on behalf ofHawai’i, and he is happy to represent this new entity in his profile
going forward.

 Nainoa is physically unable to do any direct Festival coordinationand fully understands that this is an “honorary” position.
 Nainoa further understands that his participation may have apositive influence on key agencies, leaders and funders to advance arange of support for the Festival; he also is aware that Festivalorganizers will promote his honorary role in marketing the Festival
for community support and participation.

REPORT ON:
28 MEETING OF THE COUNCIL OF PACIFIC ARTS AND CULTURE(CPAC28)
th4 MEETING OF THE PACIFIC MINISTERS FOR CULTURENadi, Fijith

EXECUTIVE SUMMARY
Submitted By Michael Pili Pang
The 28th Meeting of the Council of Pacific Arts & Culture and the 4th Meeting ofthe Pacific Ministers for Culture was held in Nadi, Fiji May 15-17, 2018. TheHawaiʻi Delegation attending the meetings included three members of theTemporary Commission – Senator Kalani English, Kalani Kaʻanaʻana andCouncil Chair, Māpuana de Silva, Jamie Lum DBEDT, Festival Director Vicky
Holt Takamine, Director of Administration, Michael Pili Pang, VIP Committee CoChairs and Waʻa Host Committee Coordinators Randie & Jamie Fong, VIPReception Coordinator, Mokihana Benavente and Educational Symposiums
Coordinator, Momi Kamahele.
FESTPAC Planning updates included:•••••••••

Commission & Festival Planning Committee (FPC) - List Committee Members
Theme – Introduction of FESTPAC-HAWAI’I 2020 festival theme:
E KŪ I KA HOE ULI - Take hold of the steering paddle
Activities and Tentative Schedule of Events - List of planned events
Biosecurity information – Information on Federal and State regulations
Visa Information – Information on VISA B1/B2 and Passport Requirements
Air Travel Information – Airline partnership and charter flightsGround Transportation – Roberts Hawaiʻi to be the ground handler
Housing – Dormitory style housing at the UH Mānoa will be used for delegates
Medical – Required medical insurance for all participants

Several countries expressed their intention to come to Hawaiʻi; for many this willbe their first trip to Hawaiʻi. Issues on Biosecurity procedures, Travel VISAs,
airlines arrangements, tattoo, sale of items and canoe voyaging are some of themajor concerns by delegates. Hawaiʻi assured the delegates that more
information regarding these concerns will be forwarded. An informational packet
was distributed to all countries.
On Wednesday, May 16, an informational briefing and reception was hosted bythe Hawaiʻi Delegation to encourage participation in FESTPAC-HAWAIʻI 2020,
share more information about the events and activities in order to help them planfor the make-up of their delegation so that each country will be able to participate
in as many events and activities as possible. Delegates were excited to see
images of the some of the venues being considered including the Waikiki Shell,
Ala Moana/Magic Island, Kapiʻolani Park and Kualoa Ranch.
The benefits of this festival crosses economic, cultural and social sectors. It isestimated that along with the 3,000 participating delegates, FestPac will bring up
to 100,000+ visitors to Hawaiʻi; with a potential $185.7 million in direct visitors
spending resulting in an estimated state tax revenue of 21.7 million. FESTPACHAWAIʻI 2020 also has the potential to serve as a job incubator for the creative
sector in Hawaiʻi. Events during the two-week festival will allow visitors andkamaʻaina to experience Pacific Island culture directly from participating
delegates with hands-on exhibits and cultural presentations. The festival willallow for delegates of Island Nations to interact with members of their own
community who currently call Hawaiʻi their home. The festival will also bring to
the forefront social, cultural and environmental issues we commonly face as
island communities.
We are aware that success will be measured by: pre-festival circumstances;
festival activities; financial dependability and hosting responsibilities. The
meeting in Nadi, Fiji, allowed the FESTPAC Planning Committee to speak
directly to delegates and hear their concerns and challenges of past FESTPAC
festivals. Overcoming these challenges while juggling Federal and State Laws,
travel restrictions, financial relevance and cultural consideration is a huge task.
We look forward to the challenge.

REPORT ON:
28th MEETING OF THE COUNCIL OF PACIFIC ARTS AND CULTURE(CPAC28)
4th MEETING OF THE PACIFIC MINISTERS FOR CULTURE
Task:

•

13th FESTPAC updates presentation to CPAC28& Pacific Ministers for Culture
by the FESTPAC-HAWAIʻI 2020 Festival Director•

FESTPAC-HAWAIʻI 2020 Delegation Reception

Venue/Site:Nadi, FijiDate:
Attendees:
Australia

May 14 -18, 2018
Patricia Adjei, First Nations Strategic Development Manager

Northern Marianas

Robert Hunter, Secretary, Dept. of Community and Cultural Affairs

French Polynesia

Anthony Turua, Secretary, Ministry of Cultural Development
Sylviane Fauvet, Conseillere technique du ministre de la culture
Hiriata Millaud, Directrice du service de la culture

Hawaiʻi

Kiribati

Senator Kalani English, Temporary Commission Chair
Kalani Ka‘ana‘ana, HTA President, Member - Temporary Commission
Mapuana de Silva,Council Chair, Member - Temporary Commission
Jamie Lum
DBEDTVicky Holt Takamine
Festival DirectorMichael Pili Pang
Director of Administration
Randie & Jamie Fong,
VIP Host Committee & Voyaging Committee
Tommilynn Benavente,
VIP Host Committee
Momi Kamahele,
Education/Symposiums Committee
Hon. Kobebe Taitai,
Minister of Internal Affair
Terengaiti Awerika,
Secretary, Ministry of Internal Affairs

New Caledonia

Astrid Gopoea
Rolande Trolue

New Zealand H.E Jonathan Curr
Tessa Te Mata
Caren Rangi
Dean Whiting
Paula Cuff

Chefe de ca
Conseillere a la condition FeminineHigh Commissioner to Fiji,
Unit Manager, Pacific Regional, Pacific &Development Group,
Ministry of Foreign Affairs and TradeDeputy Chair Arts Council Toi Aotearoa
Council member Arts Council Toi Aotearoa
Senior Manager, Maori Strategy &Karen Adair
MarshalI Island
Amenta Matthew
Molly Helkena

Partnership Creative
Ministry of Culture and Heritage

Minister of Culture & Internal Affairs
Assistant Secretary
Ministry of Culture & Internal Affairs.
Solomon Islands
Patteson John Oti
Solomon Islands High Commissioner to Fiji,
Tokelau
Mr. Simona Mei
Director of Transport and Support Services
Tonga
Pulupaki 'A Siuilikutapu Ika Deputy CEO, Ministry of Tourism,
TuvaluHon. Namoliki Sualiki Neemia
Minister of Home Affairs& Rural Development
Mr. Iete Avanitele
CEO, Ministry of Home Affairs& Rural Development,