Requirements for competenceof CFP system auditor
under the CFP Communication Program

Revised on July 27, 2012
Document ID: C-19-02

Japan Environmental Management Association for Industry

C-19-02

Contents

Preface
0.1 Introduction
0.2 Scope
0.3 Normative reference
0.4 Terms and definitions
1. Qualification standards for CFP system auditor
1.1 Definition of CFP system auditor
1.2 Qualification standards for CFP system auditor and CFP system lead auditor
2. Registration of CFP system auditor
2.1 Qualification for CFP system auditor
2.2 Maintenance and renewal of qualification for CFP system auditor
3. Lapse of qualification as a CFP system lead auditor
4. Suspension and revocation of qualification
Annex
A1. General
1.1 General requirements
1.2 Types of CFP system auditor
A2. Knowledge and skills
A2.1 Common knowledge and skills related to management systems
A2.2 Knowledge and skills related to products (goods and services), knowledge and skills
in environmental science and environmental technology, and technological andenvironmental aspects of operation
A2.3 Specific knowledge and skills required for CFP verification
A3. Education, work experience, training for CFP system auditors, and audit
experience
A3.1 General
A3.2 Level of education, work experience, training for CFP system auditors, andexperience of audit
A4. Personal qualities
A5. Maintenance and improvement of competence
A5.1 Ongoing development of professional skills
A5.2 Maintenance of audit skills

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PrefaceThis document prescribes the requirements for a person or team that conducts CFP system
audit for a system established based on the requirements for CFP system certification under
the CFP Communication Program (hereinafter called "the CFP Program").
The requirements prescribed in this document will be revised timely and appropriately
through activities of the CFP Program.

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Requirements for competence of CFP system auditor
under the CFP Program
0.1 Introduction
For dissemination of the CFP Program, it is indispensable to ensure reliability andtransparency of the numerical values and displayed information that are released toconsumers. It is also important to make efforts to reduce the burden of verification on
businesses when they conduct quantification, internal verification, and display of CFP while
ensuring its reliability and transparency.
In the CFP Program, there are two methods of verification: "product-by-product verification
method" by which each product quantified by a business is verified externally; and "CFPsystem certification method" by which a CFP system internally established within an
organization, incorporating the processes of quantification, verification, and release of CFP,
will be audited and certified by an external certification body, i.e. this method achieves theomission of external verification steps.
This document prescribes the requirements for staff member which conducts certification ofa established CFP system by using the CFP system certification method.
Figure 1 shows the structure and flow of verification/certification method in the CFP Program.

Figure 1: Structure and flow of verification/certification method3

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0.2 Scope
The requirements prescribed in this document shall apply to the staff members who canconduct CFP system audits for any organizations participating in the CFP Communication
Program (hereinafter called "the CFP Program"), to the extent that the CFP-PCR exists
under the CFP Program.
The requirements in this document do not intend to prescribe specifications or standards inaccordance with laws and regulations.

0.3 Normative reference
These documents listed below constitute part of this document by being referenced in thisdocument as normative reference.
a) Program instructionsb) Rules on registration and release of CFP declarationc) Rules on registration and assessment of CFP system certification bodyd) Rules on CFP verificatione) Judgment criteria on CFP verificationf) Procedures for CFP verificationg) Rules on CFP system certificationh) Requirements for CFP system certificationi) Criteria on CFP system audit and checklistj) Reporting format for CFP system audit resultsk) Indicated matters, and measures to be taken (audit assessment)l) Rules for the handling of ethical and confidential matterm) Rules on appeals, complaints, and dispute resolutionn) Requirements for competence of CFP system certification bodyo) JIS Q 17021:2011 Conformity assessment - Requirements for bodies providing audit andcertification of management systemsp) JIS Q 14065: Greenhouse gases - Requirements for greenhouse gas validation andverification bodies for use in accreditation or other forms of approval

0.4 Terms and definitions
For the purposes of this document, the following terms and definitions apply.
[Terms related LCA (life cycle assessment)]- LCA (life cycle assessment)
The method to quantify environmental burdens through an entire life cycle of a product,4

C-19-02

from raw material acquisition stage to disposal and recycling stage.
- CFP-PCR (Carbon Footprint of Products - Product Category Rule)
Common criteria on CFP quantification applied in each product category.
- Primary data
Data collected by a business that quantifies CFP on its own responsibility.
- Secondary data
Data only collected by referring to common data and literature data, and by excerpting fromcase studies of LCA, to be used when it is difficult to collect primary data
- Product
Any goods or services[Terms related to the CFP Program]- The CFP Communication Program
A system to display CO2 equivalent emissions on applicable product in an easy andunderstandable way, by converting from GHG (greenhouse gas) emissions emitted from anentire life cycle of a product, from raw material acquisition stage to disposal and recycling
stage, using GWP (global warming potential) of each GHG.
- CFP quantification
Collecting data in accordance with CFP-PCR, multiplying activity data collected byemission factor, then totaling the results- CFP verification
Confirmation whether or not a CFP quantified conforms to CFP-PCR, independently from
CFP quantification, and confirmation of data basis used for the quantification. Confirmationof conformity to the requirements of CFP-PCR and the conformity to the rules related to the
CFP Program, which are related to display of CFP.
- CFP declaration
CFP mark, CFP value in the CFP mark, additional information, and registration information
released on the CFP website, disclosed based on quantification results.

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C-19-02- Release of CFP
To disclose information of the verified CFP quantification results and the display contentsof CFP declaration on the websites operated by the CFP program operator or by theorganization to be certified. Or, to display such information on a product.
- Product-by-product verification method
A verification method that a third party verifies an application for each product- CFP system certification method
A certification method that an organization establishes the quantification, internalverification and release system of CFP within the organization and a third party certifies
the CFP system, by following the “Requirements for the CFP system certification.”- CFP system audit
To make an audit whether or not an applicant conforms to the requirements for CFP
system certification- Certification
As a result of a CFP system audit, when a CFP system established by an applicant
conforms to the requirements for CFP system certification, the effectiveness of the CFP
system is approved.
[Terms related to management system]- CFP manual
Document which prescribes outline and procedure of a CFP system established basedon the requirements related to a CFP system.
- Competence <ISO 9000>
Demonstrated ability to apply knowledge and skills- Corrective action <ISO 9000>
Action to eliminate the cause of a detected nonconformity or other undesirable situation- Nonconformity <ISO 14001>
Non-fulfilment of a requirement

6C-19-02- Applicant
An applicant that applies for CFP system audit to gain certification of quantification,internal verification, and release system of CFP- Organization to be certified <JIS Q 17021: 2008>
An organization whose CFP system is certified- Appeals
A request from an applicant or an organization to be certified for reconsidering a negativedecision made by a CFP system certification body, against the certification which theapplicant wishes to gain
- Complaint
An expression of dissatisfaction with an applicant or an organization to be certified, for a
product or a process of responding to a complaint, and better response or resolution tosuch complaint is expected explicitly or implicitly.

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1. Qualification standards for CFP system auditor
This qualification standards shall prescribe the standards that CFP system auditors shallmeet to conduct CFP system audits effectively and uniformly. These standards have beendeveloped based on the concept prescribed in Annex.

1.1 Definition of CFP system auditor
There are two types of CFP system auditor: CFP system auditor and CFP system lead
auditor. Each type of CFP system auditor shall be defined as follows.
1.1.1 CFP system auditora) The person who has been approved by JEMAI as fulfilling the qualification standards
prescribed in clause 1.2.1, and has been registered as a CFP system auditor.
b) A CFP system auditor can conduct a CFP system audit under the instructions of a CFP
system lead auditor who has been approved by JEMAI.
1.1.2 CFP system lead auditora) The person who has been approved by JEMAI as having the competence to lead theaudit as an audit team leader by fulfiling the qualification standards prescribed in clause
1.2.2, and has been registered as a CFP system lead auditor.

1.2 Qualification standards for CFP system auditor and CFP system lead auditor
1.2.1 CFP system auditor
CFP system auditor shall meet all the requirements listed from (a) to (d) below, and shouldmeet (e).
a) Having academic background of graduation from a high school or higher defined in the
School Education Act, or having the equivalent academic background as specified
below:(1) Having graduated from a technical college; having completed a 3-year or longer
upper secondary course of specialized training college, which is designated by the
Minister of Education, Culture, Sports, Science & Technology; having acquired thecertificate of students achieving the proficiency level of upper secondary school
graduates, which is specified by the Ordinance of the Ministry of Education,
Culture, Sports, Science and Technology; or having completed an overseas
institution of secondary education or higher.
(2) Having completed a course of an educational institution within an organization
which is equivalent to high school or higher.

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C-19-02b) Having work experience for over 5 years in a technical, managerial or expert position.
c)

Having participated in a training session for CFP system auditors provided by JEMAI
within the last 3 years.

d) Being recommended as a person who has personal qualities listed in A4 of Annex, by amanager of the organization in which he/she has been working for over 1 year.
f)

Having passed the LCA Expert Certification Test which is jointly conducted by JEMAI
and the Institute of Life Cycle Assessment, Japan.

1.2.2 CFP system lead auditor
CFP system lead auditors shall have the qualification as a CFP system auditor prescribed inclause 1.2.1, and meet all the following requirements:a) Having experience of conducting a product-by-product verification or conducting a
product-by-product verification as part of the CFP system audit, at least once within thelast 3 years.
b) Having experience of conducting an audit related to the management system of ISO9001
or ISO14001, or an audit in the CFP system audit, at least once within the last 3 years.
c) Being recommended as having ability to play the role of audit team leader, by a CFP
system lead auditor with whom he/she once conducted an audit in the same audit team;by a person in charge of the organization to be certified for which he/she once conducted
an audit; or by the manager of the management system certification body.

2. Registration of CFP system auditor
2.1 Qualification for CFP system auditor
2.1.1 CFP system auditor
A person who meets the qualifications prescribed in clause 1.2.1 can be registered as a CFP
system auditor. A CFP system auditor shall conduct the procedure to maintain its
qualification registration every year, and shall conduct the procedure to renew its
qualification registration every 3 years.
2.1.2 CFP system lead auditor
A person who meets the qualifications prescribed in clause 1.2.2 can be registered as a CFP
system lead auditor. A CFP system lead auditor shall conduct the procedure to maintain its
qualification registration every year, and shall conduct the procedure to renew its
qualification registration every 3 years.

2.2 Maintenance and renewal of qualification for CFP system auditor

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2.2.1 Maintenance of qualification registration as a CFP system auditor
If a CFP system auditor and a CFP system lead auditor receive any appeal or complaint
from an organization to be certified during procedures for maintaining the registration every
year, they shall submit a record of the content to the secretariat of CFP Program.
2.2.2 Renewal of qualification registration as a CFP system auditor
If a CFP system auditor receives any appeal or complaint from an organization to becertified during renewing its qualification registration every 3 years, the CFP system auditors
shall submit a record of the content to the secretariat of CFP Program. Prior to renewing theregistration, CFP system auditor should participate in a training session for CFP system
auditors hosted by JEMAI.
2.2.3 Renewal of qualification registration as a CFP system lead auditor
When a CFP system lead auditor renews its qualification registration every 3 years, the CFP
system lead auditor shall meet the requirements of c) and either of a) or b), within the period
from the date of its initial registration or its initial renewal to the date of a renewal application
for the next time:a) Having experience of conducting CFP system audit at least twice.
b) Having experience of conducting a product-by-product verification or conducting
product-by-product verification as part of the CFP system audit, for one or more time; andhaving experience of conducting an audit in relation to the management system ofISO9001 or ISO14001 for one or more time, or enabling to prove having an equivalentexperience to that.
c) Having participated in a training session for CFP system auditors hosted by JEMAI.
If a CFP system lead auditor receives appeal or complaint from an organization to becertified, the CFP system lead auditor shall submit a record of the content to the secretariatof CFP Program.

3. Lapse of qualification as a CFP system lead auditor
When a CFP system lead auditor fails to meet the requirements of CFP system audit
experience prescribed in clause 2.2.3 in renewing its registration every 3 years, he/she shallbe demoted to a CFP system auditor.

4 Suspension and revocation of qualification
JEMAI can suspend or revoke the registration of CFP system auditor who is in appropriate10

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in performing a CFP system audit, or who violates the rules of the handling of ethical andconfidential matter under the CFP Program. If JEMAI finds that a CFP system auditor had
obtained its qualification by using an unfair mean, JEMAI can suspend or revoke theregistration of the CFP system auditor.

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Annex
A1. General
A1.1 General requirements
The credibility and reliability of the process of CFP system audit in the CFP system
certification depend on the competence of the persons who conduct the CFP system audits.
Such competence is based on the following evidence:- Knowledge and skills described in A2, which were acquired through the education, work
experiences, training for CFP system auditors, and experience of audit described in A3.
- Personal qualities described in A4.
CFP system auditors shall develop, maintain, and improve their competence, bycontinuously developing their professional skills and by participating in CFP system audits
on a regular basis (refer to A5).

A1.2 Types of CFP system auditor
There are two types of CFP system auditor:- CFP system auditor- CFP system lead auditor

A2. Knowledge and skills
A2.1 Common knowledge and skills related to management systems
CFP system auditors shall have the knowledge and skills in the following fields.
a) Knowledge of works of business managementb) Knowledge of general principles, works, and techniques of auditc) Knowledge of specifications/standard documents of specific management systemd) Knowledge of certification processe) Knowledge of the business field of a clientf) Knowledge of the products, processes and the organization of a clientg) Adequate language skill toward all levels of hierarchy within the client organizationh) Skill to take notes and prepare a reporti) Skill of presentationj) Skill of interviewk) Skill of audit management12

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A2.2 Knowledge and skills related to products (goods and services), knowledge andskillsinenvironmental

scienceandenvironmental

technology,

andtechnological and environmental aspects of operation
CFP system auditors should have knowledge and skills in the following fields.
a) Knowledge and skills regarding quality management tools and their applications-

Quality terms, general rules on quality management, and its applicationb) Knowledge and skills regarding products including processes and services-

Industry-specific terms, technical characteristics of products, and industry-specificprocesses and practicesc) Method and application of environmental management-

Environmental terms, general rules on environmental management, and its
applicationd) Knowledge and skills regarding environmental science and environmental technology-

Impact on the environment due to human activities, interaction in ecological systems,
environmental medium, management of natural resources, and a general method ofenvironmental conservatione) Technological and environmental aspects of operation-

Industry-specific terms, environmental aspect and impact, important characteristics ofoperational process and product, method of monitoring and measuring, andtechnology to prevent pollutions

A2.3 Specific knowledge and skills required for CFP verification
CFP system auditors shall have knowledge and skills in the following fields.
a) Knowledge of LCA/CFP- Knowledge of CFP rules> Knowledge of the program instructions, CFP-PCR, and various rules- Expertise in LCA and procedures for LCA work (general knowledge on LCA)
> Distribution method, etc.
- Knowledge of the quantification method of GHG emissions> Knowledge of GHG source> Knowledge of quantification method of GHG emissions related to site andtransportation- Knowledge of environmental declaration label> Knowledge of ISO14025 and ISO14020, etc.
b) Skill of CFP verification- Skill to conduct verification in accordance with judgment criteria for CFP verification and13

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procedures for CFP verification- Communication skill- Skill of writing of reports and reporting- Capability to appropriately handle issues indicated during the review process- Capability to make an expert judgment

A3. Education, work experience, training for CFP system auditors, and audit
experience
A3.1 General
CFP system auditors should have the following experiences of education, work, training for
CFP system auditors, and audit.
a) Having completed courses of adequate education necessary to acquire the knowledge
and skills listed in A2.
b) Having work experience that contributed to the development of knowledge and skills
listed in A2.1 to A2.3. This work experience should be the experience in a technical,
managerial or expert position, including making judgment, solving problems, andcommunicating with other managers, experts, peers, customers and/or interested
parties.
c) Having completed a training session for CFP system auditors that contributed to thedevelopment of knowledge and skills listed in A2.1 to A2.3. Such training session may beprovided either by an organization to which the person belongs to or by an externalorganization.
d) Having completed a training session which contributes to the development of knowledge
and skills listed in A2.3.
e) Having experience of conducting a product-by-product verification under the CFP
Program.
f) Having experience of conducting an audit under the CFP Program. This experienceshould be the one under the instructions and guidance of a CFP system auditor who has
the competence as an audit team leader in the same field.

A3.2 Level of education, work experience, training for CFP system auditors, andexperience of audit
CFP system auditors and CFP system lead auditors shall meet the following standard levelsof education, work experience, training for CFP system auditors, and experience of audit asshown in Table 1.

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Table 1: Levels of education, work experience, training for CFP system auditors, andaudit experience which CFP system auditors shall have for conducting CFP
system audit
Parameter

CFP system auditor

CFP system lead auditor

Education

Having graduated from a high school or higher defined in the School
Education Act, or having an equivalent academic background to thatWork
experience

Work experience in a technical, managerial or expert position

Knowledge andskill

Knowledge and skills listed in A2.1 and A2.3

LCA-related
work experience-

Work of CFP verification

Work
experience inquality or
environmental
management
field

-

Experience of audit ofmanagement system in ISO9001
or ISO14001, or experience of the
CFP system audit

Staff training

Training on CFP/LCA verification

Training on CFP verification+
Training on management system

A4. Personal qualities
CFP system auditor should have personal qualities so that he/she can behave by following
general rules for audit shown in A1, which prescribes the requirements for competence of
CFP system certification body.
CFP system auditor should have the following qualities:a)

Ethical: fair, credible, faithful, honest and sensibleb)

Broad-minded: willing to take different opinions and views into considerationc)

Diplomatic: tactfully communicate with others to achieve objectivesd)

Cooperative: effectively interact with otherse)Observant: conscious of physical circumstances and activities around him/herf)Perceptive: intuitively recognize and understand the situationg)

Responsive: easily adapt to changing situationh)Persistent: persevering and focused on achieving objectivesi)Decisive: timely reaching to a conclusion based on logical reasons and analysisj)Autonomous: acts independently and plays his/her rolek)Professional: behave appropriately in the workplace as a whole in a polite and faithfulmanner15

C-19-02l)Strong mind: willing to take responsibility and act ethically even if his/her action is not
accepted or can cause discrepancy or conflictm) Systematic: demonstrates effective time management, prioritization, planning, andefficiency.

A5. Maintenance and improvement of competence
A5.1 Ongoing development of professional skills
Ongoing development of professional skills will lead to maintenance and improvementof knowledge, skills, and personal qualities. This can be achieved in various ways
including additional work experiences, training, self-learning, teaching, participating in aseminar, meeting, or conference, and other related activities. CFP system auditor
should demonstrate ongoing development of their professional skills.
A5.2 Maintenance of audit skill

CFP system auditor should maintain and demonstrate their audit skills, by participating
in audit of CFP system on a regular basis.

Supplementary provisionThis document shall come into effect on July 2, 2012.
Date of release: July 2, 2012 (C-18-01)
Date of revision: July 27, 2012 (C-18-02)

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