Commission on the 13th Festival of Pacific Arts & Culture (FestPAC)
MEETING

Commission on the 13thFestival of Pacific Arts &Culture
ChairKalani Kaʻanāʻanā
Hawaiʻi Tourism Authority
Commissioners
Shanty Asher
City & County of Honolulu

Monday, August 7, 2023
3:00 p.m.
This meeting will be via teleconference as authorized by and in accordancewith the requirements of Act 220 (SLH 2021).
Meeting will be live streaming via ZOOM
https://us06web.zoom.us/j/83698463864

Snowbird Bento
Community
Māpuana de Silva
Community
Sen. Jarrett Keohokālole
Hawaiʻi State Senate

You may be asked to enter your name. The commission requests that you
enter your full name, but you may use a pseudonym or other identifier if you
wish to remain anonymous. You may also be asked for an email address.
You may fill in this field with any entry in an email format, e.g.,*****@***mail.com.

Colin Kippen
Office of Hawaiian Affairs

See page 2 for more information on connecting via Zoom or phone.

Jamie Lum
Dept. Of Business, Economic
Development & Tourism

Materials for this agenda and minutes of this meeting will be available at:https://invest.hawaii.gov/international/festival-of-pacific-arts-culture-festpac/

Makana McClellan
Governor’s Designee
Rep. Richard Onishi
Hawai‘i State House ofRepresentatives
Mail:
Hawaiʻi Tourism Authority
1801 Kalākaua Avenue, 1st Floor
Honolulu, Hawaiʻi 96815
festpachawaii.org
festpachawaii

AGENDAI.

Call to OrderII.

WehenaIII.

Public Testimony on Agenda Items

IV.

Report on Permitted Interactions, pursuant to Act 103, Session Laws
of Hawaiʻi 2021

V.

Approval July 24, 2023 Meeting Minutes

VI.

Presentation, Discussion and/or Action Regarding the Festival
Director ReportVII.

Presentation, Discussion and/or Action Regarding Administrative
Committee Update

VIII.

Presentation, Discussion and/or Action Regarding Venues andProgramming Committee Update

IX.

Public Testimony on Agenda Items

X.

Announcements

XI.

Next Meeting – August 21, 2023

XII.

Adjournment

Members of the public who attend the meeting in-person are encouraged to wear masks;
however, it is not required. Masks are to be provided if requested.
Venue Location for those attending the in-person meeting:
Hawaiʻi Convention Center1801 Kalākaua Avenue
1st Level / HTA Conference RoomHonolulu, Hawaiʻi 96815
Parking: Public parking is available at Hawaiʻi Convention Center (entrance on KalākauaAvenue) and will be validated.
If you need an auxiliary aid/service or other accommodation due to a disability, contact Irina
De La Torre at (808) 973-2274 or email idelatorre@gohta.net as soon as possible, preferablyby two (2) business days prior to the meeting. Requests made as early as possible have agreater likelihood of being fulfilled.
Upon request, this notice is available in alternate/accessible formats.
Members of the public may submit written testimony via e-mail to idelatorre@gohta.net, orvia fax to (808) 973-2253, or via postal mail:
FestPAC Testimony
c/o Hawaiʻi Tourism Authority
1801 Kalākaua Avenue, 1st Floor
Honolulu, HI 96815
Please include the word “testimony” and the subject matter following the address line.
For Public Internet access: You will be asked to enter your name in order to access themeeting as an attendee. The Commission requests that you enter your full name, but you may
use a pseudonym or other identifier if you wish to remain anonymous. You will be asked foran email address. You may fill in this field with an entry in an email format, e.g.,***@**mail.com. As an attendee, your microphone will be automatically muted during themeeting unless you are providing testimony. The Chair will call for public testimony during
the meeting.
For Public Phone access: You may get audio-only access by calling the Zoom Phone Number
listed on the confirmation email. Upon dialing the number, you will be prompted to enter theMeeting ID which is also listed at the top of the agenda. After entering the Meeting ID, wait tobe admitted into the meeting. When the Chair asks for public testimony, you may indicate youwant to testify by entering “*” and then “9” on your phone’s keypad. After entering “*” andthen “9”, a voice prompt will let you know that the host of the meeting has been notified.
When recognized by the Chair, you may unmute yourself by pressing “*” and then “6” onyour phone. A voice prompt will let you know that you are unmuted. Once you are finishedspeaking, please enter “*” and then “6” again to mute yourself.

For both internet and phone access, when testifying, you will be asked to identify yourself andthe organization, if any, that you represent. If you wish to remain anonymous, you may statethis.

Commission on the 13th Festival of Pacific Arts & Culture (FestPAC)
ADMIN COMMITTEE ONLINE MEETING
Wednesday, August 02, 2023 at 3:00 p.m.
Meeting Link:

https://us06web.zoom.us/j/89646537766?pwd=OTBTejFFa0M4aU9hZ2hiTnV2VmZmZz09
AGENDAI.

Call to OrderII.

Presentation, Discussion and/or Action Regarding Fiscal Agent

III.

Presentation, Discussion and/or Action Regarding Fundraising Tiers

IV.

Presentation, Discussion and/or Action Regarding Fundraising PlanV.

Presentation, Discussion and/or Action Regarding Festival Director Contract

VI.

AdjournmentAdmin Committee Meeting
Wednesday, Aug 2, 2023
3:00 p.m. via Zoom
Meeting Notes
Attendees: Kalani Kaʻanāʻanā (Chair), Makana McClellan, Sen. Jarrett Keohokālole
Support Staff: Irina De La Torre, Maka Casson-Fisher
Discussion for this meeting focused on the remarks/report given by Festival Director Salā at theCommission mtg held on July 24, 2023 at 3p at the Hawaiʻi Convention Center.
Fiscal AgentAt the Commission meeting on 7/24, Festival Director Salā expressed the need to establish aFiscal Agent. Festival Director Salā was not present at the Admin Committee Meeting and could
not explain this further. The committee discussed that they needed clarification on what theFestival Director’s meant and decided that this should be requested through a memo to DBEDT.
Fundraising Tiers
Festival Director Salā was not present to provide any further information regarding FundraisingTiers. This item was also recognized as a request that should be included in the memo to DBEDTfor further clarification.
Fundraising Plan
Festival Director Salā was not present to provide any further information regarding FundraisingPlan. The committee discussed the need to have the Festival Director's funding plan drafted.
This item was also recognized as a request that should be included in the memo to DBEDT for
further clarification.
Festival Director Contract
Chair Kaʻanāʻanā dismissed attendees and support staff to speak directly with Commissioners
McClellan and Keohokālole regarding the Festival Director Contract and issues of concern.
This item was also recognized as a request that should be included in the memo to DBEDT for
further clarification.
Discussion and Comments – Summary:
Chair Kaʻanāʻanā will be transmitting a memo to DBEDT Director Tokioka requesting
information on the following items:• Copy of festival service provider executed contract and any related documents.
o Reporting requirements related to the contract.
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o Compensation and Payment Scheduleo Any work plans or proposals
o The reporting requirements of the Festival Director to DBEDT
FestPAC 2023 Written Fundraising Plan, inclusive of tiers and identified subcontractor(s)A written update on FestPAC 2023 Venues
o List any Issues regarding Venue Confirmation
Clarification on Festival Director Salā’s request to establish a fiscal agent
13th Festival of Pacific Arts and Culture Website
Head of the Delegation dossier

2FestPAC Venues & Programming Committee Meeting
Monday, July 31, 2023
2:00-3:30 p.m. via Zoom
Meeting Notes
Attendees: Jamie Lum (Chair), Shanty Asher, Snowbird Bento, Richard Onishi; Festival DirectorAaron Salā; Jose Inigo Santos and Alyssa Chau (Gravitas Pasifika)Discussion for this meeting focused on the venues for the Festival Village and Waʻa Ceremony.
Festival Village
The committee re-examined McCarthy Mall as the Festival Village venue and discussed the pros
and cons.
Pros:
1. Outdoor venue fits with the tradition of past Festivals
2. Close proximity/walking distance from dorms – possible cost savings on transportation
3. Good public accessibility/parking
Cons:
1. Building/erecting any type of village structures requires working through UH regulations
about “putting stakes in the ground”
2. Costly to build out, no matter what type of structure
3. Marketplace cannot be incorporated into the Festival Village since selling is prohibitedon that area of the campus
4. Overnight security and storage
The committee re-visited the idea of having the Festival Village at the Hawaiʻi Convention
Center (HCC) and discussed the pros and cons.
Pros:
1. The entire HCC is already reserved for FestPAC, paid for, and ready for build out
2. The Festival Village will be located in the same venue as most other FestPAC events andactivities
3. Marketplace can be incorporated into the Festival Village
4. Ample space for rehearsal space and storage for the delegations
5. Good public accessibility/parking
Cons:
1. Not the traditional outdoor event
2. Additional ground transportation coordination and costs

1Discussion and Comments – Summary:•What does Hawaiʻi have to offer? What are the benefits of holding FestPAC in Hawaiʻi?
One of the benefits is that we have a beautiful convention center that can hold prestigous
events like FestPAC.

•It’s not about where we hold it; it’s about the cultural sharing that goes on inside.

•We need to get over feeling ashamed for not offering a traditional outdoor venue andembrace the fact that the delegations can bring their traditional dances/music/practicesand share them in a modern facility.

After a lengthy discussion on this issue, the committee will recommend to the Commission atthe next meeting that the Festival Village be held at the Hawaiʻi Convention Center.
Note, the Opening Ceremony will still be held on the UH-Mānoa campus, and Andrews
Amphitheater will still be used as one of the satellite performance venues.
Waʻa Ceremony
Discussions have been taking place with ʻOhana Waʻa have the Waʻa Ceremony at Kualoa. FDSalā wanted to make the committee aware of this, and in particular, Commissioner Bento who
has had an active role in this event. Commissioner Bento indicated that Kualoa is a good venue,and she will circle back to KS and also touch base with ʻOhana Waʻa to discuss.
No Commission action on the issue is needed at this time.

2

MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FestPAC) MEETINGMONDAY, JULY 24, 2023 AT 3:00 P.M.
HYBRID IN-PERSON & VIRTUAL APPLICATION ZOOM
Hawaiʻi Convention Center Parking Level / Executive Boardroom ACommission Members Present were:Kalani Ka‘anā‘anā, Chair
Māpuana de SilvaJamie Lum
Makana McClellan
Colin Kippen
Sen. Jarrett Keohokāhole
Rep. Richard Onishi-Hawaiʻi Tourism Authority (HTA) Designee
Community Member At-Large
Department of Business, Economic Developmentand Tourism (DBEDT)
Governor’s Designee
Office of Hawaiian Affairs (OHA)
Hawaiʻi State Senate
Hawai‘i State House of Representatives

Aaron SalāJose Inigo SantosAlyssa Chau
Dr. Francis Vakaʻuta
Richard Broadbridge
Māhealani Cypher-Festival Director
Gravitas Pasifika
Gravitas Pasifika
SPC
Journalist & Media Executive
WehenaElise Amemiya
Micah ʻĀkau
Maka Casson-Fisher
Irina De La Torre-

Office of the Attorney General
Hawaiʻi Tourism Authority
Hawaiʻi Tourism Authority
Hawaiʻi Tourism Authority-City & County of Honolulu
CommunityGuests:

Staff:

Apologies:
Shanty Asher
Snowbird Bento

CALL TO ORDER
The meeting was called to order by Chair Kalani Kaʻanāʻanā at 3:07 pm, who welcomed
everyone present In-Person at the Hawaiʻi Convention Center and via ZOOM.
Commissioner Keohokālole introduced Māhealani Cypher of the Koʻolaupoko Community toprovide the wehena (cultural opening).

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, July 24, 2023 at 3:00 p.m., HybridPage 2 of 4Māhealani shared about wahi kūpuna (treasured places) of Hawaiʻi and the kuleana(responsibility) to care for those places and family stories.
Chair Kaʻanāʻanā conducted the roll-call attendance. Chair Kaʻanāʻanā, Commissioner de Silva,Commissioner Lum, Commissioner Keohokālole and Commissioner McClellan were present.
Commissioner Kippen was present via zoom. Commissioner Asher, Commissioner Bento,andCommissioner Onishi were excused.
Also in attendance were Deputy Attorney General Elise Amemiya, Aaron Salā, Jose Inigo
Santosm and Alyssa Chau of Gravitas Pasifika, as well as HTA support staff: Micah ʻĀkau, Irina
De La Torre, and Maka Casson-Fisher.
PUBLIC TESTIMONY ON AGENDA ITEMSNo testimony was received in advance of the day’s meeting. The chair invited members of thepublic to testify on the agenda items. Hearing none, he continued with agenda items.
REPORT ON PERMITTED INTERACTIONS, PURSUANT TO ACT 103, SESSIONLAWS OF HAWAIʻI 2021
Hearing no additional meetings, the Chair continued with the next agenda item.
APPROVAL OF JULY 10, 2023 MEETING MINUTES
Commissioner Onishi joined the meeting at 3:13pm
It was moved by Commissioner Lum and Seconded by Commissioner de Silva to accept theJuly 10, 2023 minutes unamended. There was no further discussion. Chair Kaʻanāʻanā conducteda roll-call vote. Chair Kaʻanāʻanā and Commissioners de Silva, Kippen, Keohokālole, Lum,McClellan, and Onishi voted in favor to approve the unamended minutes of the July 10th, 2023meeting. Commissioners Asher and Bento were excused. Motion passed.
PRESENTATION, DISCUSSION AND/OR ACTION REGARDING THE FESTIVAL
DIRECTOR REPORT
Festival Director (FD) Salā provided an update regarding the following items: 1) FestPAC MOA,2) Programming updates, 3) Working Group, 4) PR and Fundraising Updates, and 5) Media andBroadcasting scope
FD Salā thanked Deputy AG Amemiya for the countless hours on the work of the Festival MOA.
It was signed by the SPC and DBEDT Director Tokioka. Next steps are to ensure that the signingof the MOA is communicated out to the region.
Chair Kaʻanāʻanā added that there may be an opportunity for Commissioners to participate in aCeremonial Signing for PR. Staff will reach out to Commissioners as plans are formalized.
FD Salā requests that the Committees meet between now and next Commission meeting because
there are a lot of detail and updates necessary to faciliate. FD Salā has been working closely with
Bishop Museum and would like to bring those updates to the Programming/Venues Committee.
The carving community and ʻohana waʻa are being formalized. The Pacific Philosophies
Conference and Traditional Leaders’ Summit are also items that need to be discussed with theProgramming/Venues Committee. Chair Kaʻanāʻanā confirmed with Commissioner Lum thatMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, July 24, 2023 at 3:00 p.m., HybridPage 3 of 4

they should call a meeting and details from the committee will be brought back to the fullCommission.
FD Salā thanked Commissioner McClellan, the Governor, and the First Lady for the opportunity
to engage with the Governor’s cabinet. Design and execution of working groups will be initiatedmid-August.
The Host Committee (HC) is beginning to take shape. The HC is separate from the HawaiʻiDelegation. The HC is comprised of artistic community members that have the responsibility toserve as hosts.
FD Salā requested that the Admin Committee convene so that the Fundraising Tiers be brought
before the committee for consideration. FD shared that there is interest to support from the US
State Department, Western Arts Federation (WestAF), Hawaiʻi Council for Humanities and thePacific Council for Humanities.
The need is to set up the Fiscal Agency, in step with the Admin Committee.
Festival Director introduced Richard Broadbridge, Journal and Media Executive.
Mr. Broadbridge has the responsibility, as contracted by the SPC to scope media andbroadcasting capabilities in preparation for the 13th FestPAC in Hawaiʻi.
Chair Kaʻanāʻanā called out the ask in the FestPAC MOA and made the Commissioners awarethat the Broadcasting provision needs to be revisited. The is work still to be done in regards tothe MOA.
Festival Director invited Dr. Frances Vakaʻuta to the table to share some words. She expressed
her excitement in seeing the progress in different parts of the program. There is an establishedrhythm of collaboration and working in tandem. Formalities are out of the way and are freer towork on the technical components of the work. Dr. Vakaʻuta shared about a PR regarding
controversy around Broadcasting at MacFest (The 7th Melanesian Arts and Culture Festival) inVanuatu, therefore she is very keen to have all the technical issues and legal issues sorted out
prior to the festival.
Chair Kaʻanāʻanā shared that there is ongoing dialogue between the SPC and the Commission.
Presentation, Discussion and/or Action Regarding Administrative
Committee Update
The Chair deferred this agenda item as the committee did not meet
Presentation, Discussion and/or Action Regarding Venues andProgramming Committee Update
The Chair deferred this agenda item as the committee did not meet

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Monday, July 24, 2023 at 3:00 p.m., HybridPage 4 of 4

PUBLIC TESTIMONY ON AGENDA ITEMSThe chair invited members of the public to testify on the agenda items. Hearing none, hecontinued with agenda items.
ANNOUNCEMENTS
No Announcements
NEXT MEETINGThe next meeting will be held virtually on Zoom on August 7th at 3:00 p.m.
ADJOURNMENTChair Kaʻanāʻanā adjourned the meeting at 3:34 p.m.
Respectfully Submitted,Kalani KaʻanāʻanāChairDateFestivalDirectorReport

Review of Presentation
1. SPC/WG - July/August Assessment
a. Operations
b. Support

2. Update on ‘Intent to Participate’ Forms

SPC | Working Group
July/August AssessmentIntent to Participate Forms
Total Number ofDelegates

Number of Artists,
Cultural Custodians

Number ofElders

Number of Children(aged 12 and under)

Number ofManagement/Support
Team

Number of proposed
Self-Funding
Delegates

Northern Mariana
Islands

100

80210820Niue

50

33

5552

French Polynesia

100

Palau10082

Norfolk Island

2723Samoa

10077

Guam100

100550410

Australia

100

80

1002010Tuvalu

30

21

50

40Nauru

65

583031Fiji100

New Zealand

85

8140136Country

10106125413

Mahalo