Ⅴ. Initial Registration Procedures※As for Japanese version, see page 289. 日本語版は、289ページからです。
Complete the following registration procedures by the deadline. Please refer to the guidance for the Initial Registration
Procedures enclosed in the Notiﬁcation of Acceptance for details. Admission will be denied if the registration procedures
are not completed by the deadline.

1. Payment of Initial Registration Fee
Applicants residing in JapanThe Payment must be made using the payment slip by telegraphic transfer at a bank counter. Details for method of payment
and amount of payment will be given in the guidance for Initial Registration Procedures.
Payment PeriodApril 2025 Entry
September 2025 Entry

Amount of PaymentThursday, February 6, 2025- Thursday, March 13, 2025 Prescribed amount of the Initial
Monday, August 11, 2025- Wednesday, August 27, 2025 Registration Fee⇒ As soon as the University has conﬁrmed the receipt of the fee, an “Admission Certiﬁcate” will be sent to the applicant.

Applicants residing outside Japan
Successful applicants will be required to complete the initial registration procedures as below. These procedures maychange. Please follow the guidance provided in the “Notiﬁcation of Acceptance and Initial Registration Procedures” to besent to successful applicants. Payment of fees must be done from a bank counter. Details for method of payment andamount of payment will be given in the guidance for Initial Registration Procedures.
Payment Period

Amount of Payment

April 2025 Entry

Thursday, December 12, 2024 is the deadline.
※Successful applicants for the Graduate School ofBrain Science are required to pay the Initial Prescribed amount of the Initial
Registration Fee
Registration Fee by Tuesday, January 28, 2025.

September 2025 Entry

Tuesday, April 1, 2025- Tuesday, June 17, 2025

〔Step1〕①Applicants must pay the Prescribed amount of the Initial Registration Fee by the deadline stated above.
②Applicants must submit all necessary documents to apply for the Certiﬁcate of Eligibility (COE) including documents
related to funding indicated on page 293 to the Ofﬁce of International Students by the deadline stated below.
Submission Deadline
April 2025 Entry

Thursday, December 12, 2024
※Successful applicants for the Graduate School of Brain Science are required to submit
the documents by Tuesday, January 28, 2025.

September 2025 Entry

Tuesday, June 17, 2025

⇒ For applicants who completed Step 1, Doshisha University will apply by proxy for the Certiﬁcate of Eligibility to theMinistry of Justice.
〔Step2〕After the Certiﬁcate of Eligibility is issued, it will be sent to the applicants together with the Admission Certiﬁcate. Youwill then apply for a Student visa by bringing the Certiﬁcate of Eligibility and the Admission Certiﬁcate to the Japanese
Embassy or the Japanese Consulate in your home country.
Applicants must enter Japan with a valid Student visa on their passports. Applicants who do not have a Student visa may
have to leave Japan and then re-apply for a Student visa at the Japanese Embassy or the Japanese Consulate.
If you overpaid the transaction charge etc. when paying the Initial Registration Fee by overseas remittance, theexcess amount will be applied to the following semester’s University Fees.

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◆Documents Related to Funding to Obtain a Certificate of Eligibility◆①If the applicant supplies the funds by him/herself:• Bank Account Balance Statement of the applicant (the balance statement should show sufﬁcient funds to cover
the university fees for one year ＋ a minimum of ¥100,000 ×12 months to cover living expenses. It should be
issued by a bank which is able to transfer the funds to Japan in Japanese yen.)• Certiﬁcate of Employment (or Veriﬁcation of Employment) of the applicant• Certiﬁcate of Annual Income (or a Tax Certiﬁcate indicating the applicant’s total income for the previous year)of the applicant②If a family member, a relative of the applicant (or any other person) supplies the funds:• Statement of Financial Support (prescribed form) ﬁlled out by the sponsor (if the form is ﬁlled out in alanguage other than Japanese or English, a Japanese or English translation done by a professional translator
must be attached).
• Bank Account Balance Statement in the sponsor’s name (the balance statement should show sufﬁcient funds
to cover the university fees for one year ＋ a minimum of ¥100,000 ×12 months to cover living expenses. It
should be issued by a bank which is able to transfer the funds to Japan in Japanese yen.)• Certiﬁcate of Employment (or Veriﬁcation of Employment) of the sponsor• Certiﬁcate of Annual Income (or a Tax Certiﬁcate indicating the applicant’s total income for the previous year)of the sponsor• Document to prove the sponsor’s relationship with the applicant (one of the followings: a copy of the Family
Register, Birth Certiﬁcate, Resident Card or Public Certiﬁcation of Kinship)③If the applicant supplies the funds through a scholarship:• Scholarship Certiﬁcate indicating the amount, duration of the scholarship, and the name of sponsoringfoundation or institution④If a sponsor residing in Japan supplies the funds:• Statement of Financial Support (prescribed form) ﬁlled out by the sponsor• Tax Certiﬁcate indicating the sponsor’s total income for the previous year (one of the followings: Withholding
Tax Slip, copy of Final Income Tax Return, Residential Tax Return or Income Tax Certiﬁcate)• If the sponsor is a relative of the applicant, a document to prove the sponsor’s relationship with the applicant(one of the following: a copy of the Family Register, Birth Certiﬁcate, Resident Card or Public Certiﬁcation ofKinship)• If the sponsor is an acquaintance or a friend, an explanatory note mentioning the relationship with the applicant
and a picture taken together, etc.
＊ If you have multiple sponsors, submit the required documents for all of them.
＊ If you have any inquiries regarding the documents related to funding, please contact the Section forInternational Admissions, Ofﬁce of International Students, International Center (Imadegawa Campus).

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2. Submission of Initial Registration Documents(1) Date of Submission: the day of Convocation Ceremony(Please follow the instruction of the office of your graduate school)(2) Method: Submit in person(3) Submit to: Please follow the instruction of the ofﬁce of your graduate school.
(4) Required Documents:①Certiﬁcate of Graduation (Completion) –required only for those who submitted a Certiﬁcate of Expected Graduation(Completion) at the time of application. If you were at another university or graduate school at the time of application,and did not graduate from or complete that university or graduate school, you must submit a ‘Certiﬁcate of Withdrawal’.
②Certiﬁcate of Items Stated in Resident Register (Juminhyo Kisaijiko Shomeisho) :You can apply for this certiﬁcate at a local ward ofﬁce in your resident area.
③Written Pledge and Notiﬁcation of Contact Person (prescribed form to be sent to successful applicants):
A contact person must be the applicant’s parent or legal guardian (any place of residence accepted). This contact person
must be designated to maintain communication with the University during the student’s absence, and be responsible fordelivering messages/information from the University to the student.

NoteOnce received, the Admission Fee (equivalent to the Registration Fee) will not be refunded under any circumstances.
Only in the case the applicant goes through the prescribed cancellation procedure (submission of cancellation letter andreturn of the Admission Certiﬁcate) by the deadline stated below, the amount after deduction of the Admission Fee fromthe Initial Registration Fee will be refunded to the applicant.
Cancellation Deadline
April 2025 Entry

Postmarked: Monday, March 31, 2025 when sending by post

September 2025 Entry

Postmarked: Saturday, September 20, 2025 when sending by postThose who have already received the “Certiﬁcate of Eligibility” must return this to the Ofﬁce of International Students
along with the cancellation letter and the Admission Certiﬁcate. For details, refer to the guidance for Initial Registration
Procedures.

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