2023 Application Guidelines
Special Selection for Overseas Residents
1. ScheduleThis special selection will be held twice, in January - February 2023 (“January – February SelectionProcess”) and July 2023 (“July Selection Process”). In the January-February Selection Process,applicants can choose their desired date of enrollment from either April 1, 2023 or October 1, 2023. In
the July Selection Process, successful applicants will be admitted on October 1, 2023.
Date/Deadline[January – February[July Selection
Selection Process]Process]
October 28, 2022
TBD (Mid-May 2023)

December 1, 2022
December 1, 2022
December 9, 2022

TBD (Late May 2023)
TBD (Late May 2023)
TBD (Early June 2023)

December 16, 2022
TBD (Early June 2023)
January 11, 2023 – January 27, TBD (Early July 2023)
2023
February 15, 2023
TBD (Mid-July 2023)[For Enrollment[For Enrollment in October 2023]
in April 2023]
After
February TBD (Mid-July 2023)
15, 2023
March 3, 2023
TBD (Late August 2023)
April 1, 2023

October 1, 2023

Tasks & Events
Deadline for eligibility screening(Eligibility screening is required for
those who fall under the category (4) ofthe requirement of eligibility. See also
“3. Eligibility for Admission.”)Examination fee payment form opens
Examination application opens
Deadline for payment of examination
fee
Deadline for all application documents
Oral examination
Announcement of examination results
Enrollment procedure guidelines will besent out to the successful applicants
Submission deadline for enrollment
procedure documents
Date of enrollment

Notes:
1) The dates and times listed in this document are in Japan Standard Time (JST).
2) The finalized schedule will be announced on the following web page after April 2023.
Degree Programs in Systems and Information Engineeringhttps://www.sie.tsukuba.ac.jp/eng/visitor/exam/entra/

2. Number of Students to be Accepted

The following doctoral programs at the Degree Programs in Systems and Information Engineering arerecruiting students in this special selection.
Program
Doctoral Program in Policy and Planning Sciences
Doctoral Program in Risk and Resilience Engineering
Doctoral Program in Computer Science
Doctoral Program in Intelligent and Mechanical Interaction Systems
Doctoral Program in Engineering Mechanics and Energy

3. Eligibility for Admission

Number of students tobe admitted
A few
A few
A few
A fewA few[For Enrollment in April 2023](1) Applicants who have been awarded with a master’s degree or expected to achieve it by March2023(2) Applicants who have been awarded with a professional degree or expected to achieve it by March2023
1(3) Applicants who have been awarded with an overseas degree equivalent to a master’s degree orprofessional degree as of March 2023
(4) Applicants who are 24 years or older as of March 2023, and recognized as having academic
competency equivalent to persons with a master's degree or professional degree, as a result of theeligibility screening conducted by UT[For Enrollment in October 2023](1) Applicants who have been awarded with a master’s degree or expected to achieve it by September
2023(2) Applicants who have been awarded with a professional degree or expected to achieve it bySeptember 2023
(3) Applicants who have been awarded with an overseas degree equivalent to a master’s degree orprofessional degree as of September 2023
(4) Applicants who are 24 years or older as of September 2023, and recognized as having academic
competency equivalent to persons with a master's degree or professional degree, as a result of theeligibility screening conducted by UT
Note: If you have any questions about your eligibility or would like to be screened, please contact us
individually at sysinfo.admission@un.tsukuba.ac.jp.

4. Fees & Tuition(1) Examination Fee
30,000 Japanese Yen (non-refundable)
The examination fee must be paid before applying. Your application will be invalid if the payment isdelayed. The examination fee is non-refundable after submission of the application documents.
Payment can be made by credit card (VISA, MasterCard, JCB, American Express) by following thesteps below.
1) Visit E-shiharai.net website linked below during the designated payment period.
https://e-shiharai.net/english/?schoolcode=OPU5100850000000[January – February Selection Process]
Payment period: December 1, 2022 - December 9, 2022 (JST)[July Selection Process]
Payment period: TBD (Late May 2023 – Early June 2023)
2) Top page3) Terms of Use andPersonal Information
Management
4) School Information
5) Category Selection6) Basket Contents7) Basic Information
8) Credit CardInformation
9) Payment Result10) Credit Card
Payment CompletedClick "Examination Fee."
Please read the Terms of use and Personal Information Management.
Click "Agree" button in the lower part of the page if you agree with theterms.
Read the information carefully and click "Next."
Choose First – Forth Selection category and click “Add to Basket.” TheFirst Selection will be “Degree Programs in Systems and Information
Engineering.” In the Forth Selection, choose your desired program.
Confirm the contents and click “Next.”
Input the applicant’s basic information. Choose your credit card and click“Next.”
Input Credit Card Number (15 or 16-digits), Security Code and Expiration
date.
Confirm all the information displayed and click “Confirm.”
Click “Print this page” button and print out “Result” page. Both the printed
page and its PDF version (Save the “Result” page as a PDF file or scan
the printed document to PDF) are required to be submitted. See also No.
8 in “6. Documents to Be Submitted.”

Note: The examination fees will not be charged for foreign students who are supported by theJapanese Government (Monbukagakusho: MEXT) scholarships.
2(2) Admission Fee
282,000 Japanese Yen (non-refundable)(3) Tuition for the First Year
The tuition rates are subject to change. The tuition of subsequent years will be the same as the firstyear of enrollment unless the tuition rates are revised.
[For Enrollment in April 2023]

SemesterSpring AY 2023 (April 2023 – September 2023)
Fall AY 2023 (October 2023 – March 2024)
Total amount per year

Amount267,900 JPY
267,900 JPY
535,800 JPY[For Enrollment in October 2023]
Semester
Fall AY 2023 (October 2023 – March 2024)
Spring AY 2024 (April 2024 – September 2024)
Total amount per year

Amount267,900 JPY
267,900 JPY535,800 JPY*JPY = Japanese Yen

5. Application Procedures
Before Applying
Before applying, applicants must contact a faculty member and obtain consent to become theirprospective supervisor (the person who gives them academic instructions after enrollment).
For the lists of faculty members and their fields of research, see:Faculty Directory: https://www.sie.tsukuba.ac.jp/fac_search2/
Faculty List: https://www.sie.tsukuba.ac.jp/eng/org/staff/
International students who plan to apply for the following programs will need a “referencenumber” to complete the application (It is a required item on the application form). The reference
number will be issued via the prospective supervisor. Since it will take some time to obtain areference number, please contact your desired faculty member as soon as possible.


Doctoral Program in Risk and Resilience Engineering
Doctoral Program in Computer Science
Doctoral Program in Intelligent and Mechanical Interaction Systems
Doctoral Program in Engineering Mechanics and Energy

Apply for Eligibility Screening
Those who fall under the category (4) of the requirement of eligibility (See “3. Eligibility forAdmission”) are required to undergo eligibility screening.
Apply for eligibility screening via e-mail at sysinfo.admission@un.tsukuba.ac.jp by the following
deadline.
[January - February Selection Process]Deadline: October 28, 2022 5:00 PM (JST)[July Selection Process]Deadline: TBD (Mid-May 2023)
Note: The deadlines are strictly observed. Applications received after the deadline will not beaccepted.
Pay the Examination Fee
The examination fee must be paid before applying. The payment period is as follows:3

[January – February Selection Process]
Payment period: December 1, 2022 - December 9, 2022 (JST)[July Selection Process]
Payment period: TBD (Late May 2023 – Early June 2023)
See also “4. Fees & Tuition.”
Apply for Entrance Examination
All applicants are required to submit the entrance examination application documents during thefollowing period.
[January – February Selection Process]Application Period: December 1, 2022 - December 16, 2022 5:00 PM (JST)[July Selection Process]Application Period: TBD (Late May 2023 — Early June 2023)
Note:1) The deadlines are strictly observed. Applications received after the deadline will not beaccepted.
2) You cannot change the desired program from one to another after the submission ofapplication documents.
See “7. Examination Schedule, Announcement of Acceptance & Enrollment Procedures”
for subsequent procedures[E-mail address]
Please send all application documents to be submitted electronically to the email address below.
sysinfo.admission@un.tsukuba.ac.jp[Mailing Address]
Send all the application documents to be submitted via a tracked delivery service to the address below.
Graduate Support
Academic Service Office for Systems and Information Engineering Area
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan

6. Documents to Be Submitted

Please read the lists and notes below carefully and prepare the necessary documents for application.
Your completed application form and other supporting documents will not be returned to you.
No.

Document

1

Application
Form

2[Expected]
Graduation
Certificate/[Expected]
DegreeCertificate

Required

Original
copy/
Printeddocument-Required

RequiredElectronic
file(Format)(XLSX)(PDF)

Instructions
Use the prescribed form.
-A printed document is not required.
Submit official, university issued document(s)certifying that:1) you have completed or expected to completea regular course that awards a master’s degree,professional degree or overseas degree
equivalent to a master's/professional degree;2) you have or expected to achieve a master'sdegree, professional degree or overseas degree
equivalent to a master's/professional degree.
The document(s) must clearly indicate the dateof enrollment and [expected] completion, thetype and name of the degree.
4

No.

Document

Electronic
file(Format)

Original
copy/Printed
document3

Academic
Transcript

Required

Required4

Research Plan

Required-5

ResearchOutlinesRequired-

6

List of Papers
and Publications

If applicable-8

Examination
FeePayment
Proof Document

Required

Required9Letterofapproval to taketheentrance
examination

If applicableIf applicable

(PDF)

(PDF)

(PDF)

(PDF)

(PDF)

(PDF)

Instructions-[Electronicfile]Scanoriginal
paper
document(s) to PDF.
[Original copy/Printed document] Submit theoriginal copy(-ies).
Submit an official academic transcript issued by
the university that awarded/will award the mostrecent degree which is required in “3. Eligibilityfor Admission.” The document must cover allacademic years in the said university. If any
credits were transferred from another school, an
academic transcript issued by that school is alsorequired.
-[Electronic file] Scan an original paper
document to PDF.
[Original copy/Printed document] Submit theoriginal copy.
Use the prescribed form.
Summarize your research plans within 1000
words in English.
-A printed document is not required.
Use the prescribed form.
Summarize research outlines of your master’s
thesis or equivalent within 2000 words inEnglish.
-A printed document is not required.
Use the prescribed form.
Provide bibliographic information (author names,title of the paper, journal name, volume, number,starting and ending pages, publication year) of
your major papers within 300 words in English.
If there is no applicable paper or publication, you
do not have to submit it.
-A printed document is not required.
Please submit the "Result" page displayed on
the E-shiharai.net website when the payment ofexamination fee is completed. The See also “4.
Fees & Tuition.”-[Electronic file] Save the “Result” page as a
PDF file or scan the printed document to PDF.
[Original copy/Printed document] Print out the“Result” page on E-shiharai.net website.
Those who fall under either or both of thefollowing items must submit the letter of approval
to take the entrance examination:1) Students who are currently enrolled in auniversity and are NOT expected to complete theenrolled course before the desired date ofenrollment in UT (i.e. April 1, 2023 or October 1,2023) must submit a letter of approval for themto take UT’s entrance examination, issued in thename of the president of the university or the5No.

10Document

ID Photo

Electronicfile(Format)

Original
copy/Printed
document

Required-(JPEG)

Instructions
dean of graduate school. Any format isacceptable.
2) Full-time workers at a company or agovernment agency must submit a letter ofapproval for them to take UT’s entrance
examination, issued by their manager. Any
format is acceptable.
-[Electronic file] Scan an original paper
document to PDF.
[Original copy/Printed document] Submit theoriginal copy.
Your ID photo must be: 40 x 30 mm in size;
facing forward and looking straight at thecamera; no hats or other objects that obscure
your face. The photo quality must be: clear andin sharp focus; taken within last 3 months.
Submit the digital image in JPEG format.
-Printed photo is not required.

Notes:
1) If your current name is different from that on the documents you submit (for example, becauseof marriage), you will be required to submit proof of your name change (e.g., copy of marriage
license).
2) All documents must be written in Japanese or English. Otherwise, attach a Japanese or English
translation.

7. Examination Schedule, Announcement of Acceptance & Enrollment
Procedures
See “5. Application Procedures” for precedent procedures
Examination
Recipient will be selected based on screening of the application documents and oralexamination.
1) The oral examination will be conducted during the following period via Skype, Zoom or othervideo conferencing tools.
[January – February Selection Process]Examination Period: January 11, 2023 – January 27, 2023
[July Selection Process]Examination Period: TBD (Early July 2023)
2) Follow instructions from your prospective supervisor, who will determine the date and locationof the oral examination.
3) Applicants will be asked about their research plan, related knowledge and skills.

Announcement of Examination Result[January – February Selection Process]February 15, 2023
[July Selection Process]
TBD (Mid-July 2023)
The result of examination will be announced individually after the oral examination. An
acceptance letter will be sent out to successful applicants on the same day by the registered mail.
6

Important:Applicants should send an e-mail to sysinfo.admission@un.tsukuba.ac.jp by the following
deadline, if they want the letter of acceptance to be delivered to an address different from the"Current Address" given on the Application Form (No. 1). Otherwise, the documents will besent to the "Current Address" on the Application Form.
[January – February Selection Process]Deadline: January 31, 2023 (JST)[July Selection Process]Deadline: May 31, 2023 (JST)Receive Enrollment Procedure Guidelines[For Enrollment in April 2023]
After February 15, 2023
[For Enrollment in October 2023]
TBD (Mid-July 2023)
Successful applicants will receive enrollment procedure
guidelines, which contain documents to be submitted before
enrollment. Follow the instructions in the guidelines.
Important:Applicantsshouldsend
ane-mailtosysinfo.admission@un.tsukuba.ac.jp by the following
deadlines, if they want the enrollment procedure
guidelines to be delivered to an address different fromthe "Current Address" given on the Application Form
(No. 1). Otherwise, the documents will be sent to the"Current Address" on the Application Form.
[For Enrollment in April 2023]
Deadline: January 31, 2023 (JST)[For Enrollment in October 2023]
Deadline: May 31, 2023 (JST)Obtain a Visa
Applicants with foreign nationality
must acquire a status of residence
which is suitable for admission, inaccordance with the Immigration
Control and Refugee Recognition
Act (Cabinet Order No. 319 of1951),
beforebeginning
enrollment procedures. Those
who wish to enroll in UT as aninternational student must obtaina “Student” visa and enter Japan
with a residence status of“Student.”
Obtain a Letter from Employer
Full-time
workersneeda
document or a letter from theiremployer to prove that the person
is available to complete theprogram (e.g. an order for a
training course, a letter of leave ofabsence or an approval letter).

Submit Documents to Confirm Enrollment[For Enrollment in April 2023]
Deadline: March 3, 2023)[For Enrollment in October 2023]
Deadline: TBD (Late August 2023)
The documents should be mailed in a designated envelope (which will be sent to you together
with the enrollment procedure guidelines). The deadline date will be stated in the enrollment
procedure guidelines.
Enrollment
April 1, 2023/October 1, 2023
Those who apply for the January-February entrance examination can choose the admission datefrom April and October. Those who applied for the July entrance examination can only enter inOctober.

8. Handling of Personal Information

Applicants’ personal information obtained from the application documents and the results of theentrance examination will be used for the affairs concerning admission and screening. UT may also
7

process the information so that it is not personally identifiable and use it for research and study aimed
at improvement of the admission procedure and the university education.

9. Security Export Control

The University of Tsukuba has established the University of Tsukuba Rules on Security Export Control
in accordance with the Foreign Exchange and Foreign Trade Act, and conducts strict examinations for
acceptance of international students. Applicants who fall under any of the conditions set out in the said
regulations may be unable to enter their desired program.

10. Contact1) If you have any questions about this application guidelines, please contact us:
Graduate Support, Academic Service Office for the Systems and Information EngineeringArea
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan
Monday – Friday (except university holidays),from 9:00 AM to 5:00 PM (except 12:15 PM - 1:15 PM) (JST)E-mail: sysinfo.admission@un.tsukuba.ac.jp
2) If you have any questions about curriculum or research field, contact your desired program.
Doctoral Program in Policy and Planning Sciences
E-mail: entexam_pps@sk.tsukuba.ac.jp
Doctoral Program in Risk and Resilience Engineering
E-mail: entexam@risk.tsukuba.ac.jp
Doctoral Program in Computer ScienceE-mail: exam@cs.tsukuba.ac.jp
Doctoral Program in Intelligent and Mechanical Interaction Systems
E-mail: entexam@imis.tsukuba.ac.jp
Doctoral Program in Engineering Mechanics and Energy
E-mail: entexam@kz.tsukuba.ac.jp8