Application Guidelines for Overseas Residents
April/September 2021 Enrollment in Doctoral Programs
Degree Programs in Systems and Information Engineering
University of Tsukuba

1. Number of Students to be Accepted
Doctoral Program in Policy and Planning Sciencesa few students

Doctoral Program in Risk and Resilience Engineeringa few students

Doctoral Program in Computer Sciencea few students

Doctoral Program in Intelligent and Mechanical Interaction Systems

a few students

Doctoral Program in Engineering Mechanics and Energy

a few students

2. Eligibility for Admission(A) For Enrollment in April 2021
The followings are eligible for application to one of the Degree Programs in Systems andInformation Engineering (doctoral programs) from April 2021.
(1) Individuals who have a Master's degree in Japan or expected to receive one by the endof March 2021
(2) Individuals who have a specialized degree in Japan or expected to receive one by theend of March 2021
(3) Individuals who have received the equivalent of a Master’s degree or a specialized
degree, or expected to receive one, which is awarded by a university outside Japan by
the end of March 2021.
(4) Individuals who are 24 years of age or older as of April 1, 2021, and whose qualificationis recognized as equivalent to a Master's degree or a specialized degree in Japanthrough the eligibility screening conducted by the University of Tsukuba (For inquiries
regarding qualifications and application for the eligibility screening, please contact us atsysinfo.admission@un.tsukuba.ac.jp).
(B) For Enrollment in October 2021
The followings are eligible for application to one of the Degree Programs in Systems andInformation Engineering (doctoral programs) from October 2021.
(1) Individuals who have a Master's degree in Japan or who will have one by the end of
September 2021
(2) Individuals who have a specialized degree in Japan or who will have one by the end of
September 2021

(3) Individuals who have received the equivalent of a Master’s degree or a specialized
degree, or expected to receive one, which is awarded by a university outside Japan by
the end of September 2021.
(4) Individuals who are 24 years of age or older as of October 1, 2021, and whose
qualification is recognized as equivalent to a Master's degree or a specialized degree inJapan through the eligibility screening conducted by the University of Tsukuba (Forinquiries regarding qualifications and application for the eligibility screening, pleasecontact us at sysinfo.admission@un.tsukuba.ac.jp).
3. Application Timeline(A) For Enrollment in April 2021
Date/Deadline
October 30, 2020

Task
Deadline for eligibility screening (for those who fallunder the category 2-(4))

November 2, 2020

Application fee payment form opens

December 1, 2020

UT application opens

December 18, 2020

Deadline for payment of 30,000 JPY application fee
Deadline for all application materials

January 12, 2021 - February 2, 2021

Oral examination

February 17, 2021Announcement of acceptance

After February 17, 2021

Successful applicant receives a letter of acceptanceand a packet of admission procedure documents

Early March, 2021

Deadline for admission procedure

April 1, 2021

Enrollment(B) For Enrollment in October 2021
Date/Deadline
October 30, 2020

Task
Deadline for eligibility screening (for those who fallunder the category 2-(4))

November 2, 2020

Application fee payment form opens

December 1, 2020

UT application opens

December 18, 2020

Deadline for payment of 30,000 JPY application fee
Deadline for all application materials

January 12, 2021 - February 2, 2021

Oral examination

February 17, 2021

Announcement of acceptance

After February 17, 2021

Successful applicant receives a letter of acceptance

Mid-July, 2021

Successful applicant receives a packet of admission2

Date/Deadline

Task
acceptance packet

Early September, 2021

Deadline for admission procedure

October 1, 2021

Enrollment

Note: All of dates are shown based on Japan Standard Time (JST).
4. Application Documents
Applicants are required to submit the following documents. The forms prescribed by theUniversity of Tsukuba can be downloaded from this website.
https://eng.ap-graduate.tsukuba.ac.jp/course/sie/
If your current name is different from that on the materials you submit (e.g. because ofmarriage), you must also submit proof of your name change (e.g. copy of marriage license).

1

Documents

Required for:Application

All applicants

Instructions
Use Form 1 (a prescribed form).

Form
Important: You must contact a faculty member in theDegree

Programs

inSystems

andInformation

Engineering and ask to be your prospective supervisor
before you submit your application.
2

Examination

All applicants

Use Form 2 (a prescribed form).

All applicantsApplicants are required to complete 30,000 JPY

Admission Slip
3

Examination
Fee4

Payment

examination

feepayment

beforesubmitting

theProof

application. For details about payment procedures andDocument

the required document, see the note below this table.

Certificateof All applicantsApplicants are required to submit a certificate of[Expected]

graduation or certificate of expected graduation issued

Graduation *by a university/educational institution that meets therequirements for admission to the doctoral programs at
the University of Tsukuba.

5DegreeApplicants who

Applicants who completed a Master’s program at aCertificate*graduated fromuniversity outside Japan are required to submit aa university

Master’s degree certificate.

outside Japan(The document must be in English or Japanese. If thedocument is not in English or Japanese, attach a3translation.)

6AcademicAll applicantsTranscript*

Submit an academic transcript (the official transcript ofacademic record) issued by a university/educational
institution that meets the requirements for admission tothe doctoral programs at the University of Tsukuba. If
any credits were transferred from other school(s),academic transcript(s) issued by the other school(s) isalso required. (All documents must be in English or inJapanese. If the document is not in English or Japanese,
attach a translation.)

7

Research PlanAll applicantsState your research plan within 1,000 words in English
on A4 size paper after consulting with your prospective
supervisor. Use Form 3 (a prescribed form) as the cover
page for the research plan.

8

ResearchAll applicantsOutlines

State research outlines of your Master’s thesis orequivalent within 2000 words in English. Use Form 4 (aprescribed form) as the cover page for the researchoutlines.

9Other Papers

All applicantsState bibliographic information (author names, title of theandpaper, journal name, volume, number, starting andPublications

ending pages, publication year) of your major papers
within 300 words in English. Use Form 5 (a prescribedform) as the cover page for the other paper andpublications.

10

Letter ofStudent/Full-tim(1) University students/graduate students who are NOT

approval fore worker

expected to graduate/complete by the end of March

entrance

2021 or September 2021 must submit a letter of

examination

approval

allowingthemtotaketheentrance

examination, issued by the head of the university or
graduate school (or the head of their department). Any
format is acceptable.
(2) Full-time workers at a government agency, school, orcompany must submit a letter of approval allowing themto take the entrance examination, issued by theirsuperior. Any format is acceptable.

4Note:Please Make sure that the 30,000 JPY examination fee has been paid before applying. We do
not accept delays in payment. The examination fee is non-refundable after submission of theapplication documents.
Payment should be made by credit card (VISA, MasterCard, JCB, American Express).
(1) Visit the website e-shiharai.net to make the payment during the designated period.
e-shiharai.net
https://e-shiharai.net/english?schoolcode-OPU5100850000000
Payment period: November 2, 2020 - December 18, 2020 (JST)(2) When the payment is completed, a receipt number will be displayed. Enter this receipt
number in the column named “International Bank Transfer Date or Credit Card
Payment Date” on the information input screen.
(3) Print out the page confirming the successful completion of the payment and submit itwith the application documents.

5. Application Procedure
Applicants are required to send all the application documents to the designated address. Make
sure that all necessary application documents are completed and submitted by the deadline.
Incomplete documents may not be accepted.
(1) Mailing Address
Send all the application documents by international mail or international courier service
to the address below.
Graduate Schools Affairs
Academic Service Office for Systems and Information Engineering Area
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573, JAPAN(2) E-mail address
Send all the application documents (in PDF) via email at the email address below.
sysinfo.admission@un.tsukuba.ac.jp(3) Application deadline:
Application documents must arrive between December 1, 2020 and December 18,
2020 (JST). Any application documents submitted after the deadline will not be5

accepted.

6. Oral Examination
The selection will be based on review of the application documents and oral examination.
(1) The oral examination will be conducted between January 12, 2021 – February 2, 2021, witha video conference system (e.g. Skype), either at one of our overseas offices (except forsome offices) or at a university that has an international exchange agreement with theUniversity of Tsukuba. If you live far from these sites, consult with your prospective
supervisor to check if it is feasible to take the oral examination at your office/school/home.
(2) Follow instructions from your prospective supervisor, who will determine the date andlocation of the oral examination.
(3) Each applicant will be asked about his/her research plan and related knowledge and skills.
For the list of overseas offices of the University of Tsukuba, see:
http://www.global.tsukuba.ac.jp/overseas?language=en
For the list of overseas partner universities, see:
http://www.tsukuba.ac.jp/en/research/partnerships/overseas-partners
7. Announcement of AcceptanceAcceptances will be announced on February 17, 2021. An acceptance letter will be sent tosuccessful applicants.
8. Admission Procedures(1) Receipt of admission procedure documents
Successful applicants will receive a packet of admission procedure documents, whichcontains documents to be submitted before the person enrolls. The packet will be sent(A) on February 17, 2021 for those who enroll in April 2021, or (B) in mid-July 2021 forthose who enroll in October 2021. Follow the instructions in the documents.
Pleasenotethat

successful

applicants

sysinfo.admission@un.tsukuba.ac.jp

needtonotify

usinadvanceat

if they are moving permanently before the dateabove or going away when the documents are expected to be delivered.
(2) Submission of admission procedure documents
The admission procedure documents should be mailed to the university in a designatedenvelope (which is contained in the packet sent from the university) (A) by early March
2021 for those who enroll in April 2021, or (B) by early September 2021 for those whoenroll in October 2021. The deadlines will be announced in the admission procedure

6documents.
(3) Admission fee and tuition(i) Admission fee
282,000 JPY (non-refundable)(ii) Tuition for the first year
(A) For those who enroll in April 2021
SemesterAmountSpring 2021 (April 2021 – September 2021)

267,900 JPY

Fall 2021 (October 2021 – March 2022)

267,900 JPY

Total amount per year

535,800 JPY(B) For those who enroll in October 2021
SemesterAmountFall 2021 (October 2021 – March 2022)

267,900 JPY

Spring 2022 (April 2022 – September 2022)

267,900 JPY

Total amount per year

535,800 JPY

Note: The tuition rates are subject to change. The tuition of subsequent years will be thesame as the first year of enrollment unless the tuition rates are revised.
(4) Documents required for full-time workers
Full-time workers need a document or a letter from the employer to prove that the person
are available to complete the program (e.g. an order for a training course, a letter of leaveof absence or an approval letter).
(5) Documents required for non-Japanese students
Foreign students must obtain a Status of Residence suitable for admission to a university
in Japan, in accordance with the Immigration Control and Refugee Recognition Act(Cabinet Order No. 319 of 1951) before beginning admission procedures. Those whowish to enroll in the University of Tsukuba as an international student must obtain a“College Student” Status of Residence.
9. Important information(1) You may not change the desired program from one to another after the submission ofapplication documents.
(2) All documents that are submitted in support of an application cannot be returned to theapplicant.
(3) Your admission may be cancelled if any information in your application turned out to befalse or incorrect, even after the announcement of acceptance.
(4) The University of Tsukuba will use the results of the entrance examination and personal7

information in the application documents only for affairs concerning selection, admission
and screening of students for tuition exemption or scholarships offered by the Japan
Student Services Organization.
(6) All of dates in this application guidelines are shown based on Japan Standard Time (JST).
10. ContactDoctoral Program in Policy and Planning Sciences: entexam_pps@sk.tsukuba.ac.jp
Doctoral Program in Risk and Resilience Engineering: entexam@risk.tsukuba.ac.jp
Doctoral Program in Computer Science: exam@cs.tsukuba.ac.jp
Doctoral

Program

inIntelligent

andMechanicalInteraction

Systems:

entexam@imis.tsukuba.ac.jp
Doctoral Program in Engineering Mechanics and Energy: entexam@kz.tsukuba.ac.jp
11. Security Export Control
The University of Tsukuba has established the University of Tsukuba Rules on Security Export
Control in accordance with the Foreign Exchange and Foreign Trade Act, and conducts strict
examinations for acceptance of international students. International applicants who fall under
any of the conditions set out in said regulations may be unable to enter their desired course orprogram.

8