Meeting Information
A. Registration
The Registration Desk is located in Exhibition Hall A.
Registration time

April 11 (Thu)

11:00 to 18:00 ※April 12 (Fri)

7:15 to 17:00

April 13 (Sat)

7:15 to 17:00

April 14 (Sun)7:15 to 15:00 ※※ Note:As for invited speakers and speakers who have been informed in advance, please visit the “Overseas Guest Reception/
Information Center” on the 2F of the Conference Center.
Honorary members, members or non-members (including supporting members);
1. Please pay the registration fee and receive your name tag. Payment by credit card is not available, so please pay theregistration fee in cash.
Honorary Members/Members:

13,000 yen

Non-Members:

20,000 yen

Supporting Members:

20,000 yen

2. Pre-registration is not available.
3. Please wear your name tag at all times during the meeting.
4. Please be careful not to lose your name tag. We will not reissue your name tag.
5. If you are a participant from overseas (non-members) who has not pre-registered, please go to the Overseas Registration Desk in the Exhibition Hall A.
Japanese junior residents or students;
1. Registration fee is 1,000 yen.
2. “Student” applies to a student of the faculty of medicine, and does not apply to graduate students.
3. If you are a junior resident, download a “ 研修医参加申請書 ” from the “ 研修医・学生の方へ ” page of the website of the 78th Annual Meeting of the Japan Radiological Society, ﬁll out the form and bring it with you to the Registra- tion Desk. If you are a medical student, please do not forget your student identiﬁcation card.
4. If you need a certiﬁcate of attendance, you can receive one at the JRS desk in Exhibition Hall A.
5. Seminars for residents will be held on April 13 (Sat) for radiation oncology and diagnosis, respectively. We welcome
your participation.
6. There will be an exhibition of the latest radiological medical equipment in the Exhibition Hall during the meeting(ITEM2019). You are welcome to visit the hall and view the equipment. You are required to wear your name tag to enter any of the rooms of the meeting.
Oversea students in Japan
1. Admission is free.
2. You are required to bring your student registration certiﬁcate issued by the president or your instructor of your educational institution with you.
3. If you need a certiﬁcate of attendance, you can receive one at the JRS desk in Exhibition Hall A.
B. Luncheon seminar
Luncheon seminars will be held from April 12th (Fri) to 14th (Sun).
1. Those who have obtained a numbered ticket have priority to attend the Luncheon seminar.
2. We will issue numbered tickets by scanning a bar code on your name tag on a ﬁrst-come-ﬁrst-served basis on the 1F ofthe Conference Center and the Annex Hall between 7:15 and 11:45 on the day of the Luncheon seminar (issuance of tickets will end when the tickets run out).
3. One ticket is available for per person.
4. Please note that the numbered ticket will become void 10 minutes after the beginning of the Luncheon seminar.

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5. If there are still vacant seats 10 minutes after the start of the Luncheon seminar, those who do not have a numbered ticket
will be allowed entry.
6. Numbered tickets will be issued only for seminars to be held on the same day.
C. Image interpretation session
Date and time: April 13 (Sat) 17:00 to 19:00
Venue: Main Hall
Images to be used for this meeting are available on the Internet. You can view the images in advance. Please visit the websiteof the Annual Meeting. Images will be displayed in the Main Hall Foyer on the 1F of the Conference Center. Please submit
your answer with a paper on the website of JRS 2019, by 12:00 on April 13 (Sat).
Wi-Fi is available at the venue for access to the images during the session. Please bring your computer/device when you attend the session. PCs (Windows/Mac) and tablet devices (iOS/Android) can be used.
Wi-Fi SSID: FREE-PACIFICO (No password)
The awards ceremony of top performers will be held in the Main Hall from 19:00 on April 13 (Sat) (immediately after thissession). Applicants are recommended to attend the ceremony.
Answers will be posted on the members-only page of the JRS website.
D. Reception for all participants (Congress Party)
Reception will be held as follows. We welcome your participation.
Date and time: April 12 (Fri) 18:15 to 19:30
Venue: Queen’s Grand Ballroom, B2 level, Yokohama Bay Hotel Tokyu
Participation fee: Free
Wearing your name tag is required to enter the reception room.
E.

Meeting app
A special app of the meeting’s general program is available. You can download the app on your iOS/Android smartphone ortablet device to access/search the program and manage your schedule at the meeting, as well as to access the JRS-membersonly page for abstracts.

F.

The following is prohibited in the presentation room
• Taking pictures of presentation slides, etc., or ﬁlming videos or recording of presentations
However, this does not apply to those who have obtained approval from the secretariat of the meeting in advance for the purpose of press coverage and public relations, etc. We will give an armband indicating “PRESS” to those with approval at theRegistration Desk on-site. Please visit the Press Desk.

G. Report of conflicts of interest
All speakers of presentations are obliged to disclose conﬂicts of interest. Please download the PowerPoint slide from thewebsite of the Japan Radiological Society to report of conﬂict of interest. Please insert the slide on the second page of yourpresentation. For details, please see the “Guidelines” and the “Bylaws” available on the “Conﬂict of Interest Policy” page of
the website of the Japan Radiological Society.
H. Wi-Fi
Wi-Fi is available in all areas of Paciﬁco Yokohama including the Annex Hall, with the exception of the lecture halls. Wi-Fi
SSID: FREE-PACIFICO (No password)
I.

Nursery
The Kids Square facility in the Yokohama Bay Hotel Tokyu is available. For details and application, please see the “Information

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9:49:06on Nursery” page on the website of the Annual Meeting (the expense is partially subsidized).
J.

Shuttle bus bound for Haneda Airport
Three buses bound for Haneda Airport run from 16:15 on April 14 (Sun.). The 1st bus will leave after the closing ceremony.
Please go to the bus stop for the free shuttle bus (in front of the main entrance on the 1F of the Conference Center). No reservation can be made. Please note that the departure time of the 2nd and 3rd bus is not ﬁxed. The 2nd and 3rd bus will departwhen they have come to full.

K. Information for speakers• All those who make presentations at the meeting (including symposium, educational lectures, general presentation, CyPospresentation, etc.) are obliged to disclose conﬂicts of interest. For details, please refer to G. Report of conﬂicts of interest.
• Presentation data registration methods diﬀer depending on the program. Please see 1. To speakers of general presentation
or 2. To lecturers (excluding general presentation) below.
• Please take the seat of the next speaker in the session room at least 15 minutes before your session starts.
• Please note that you are not allowed to modify your presentation data in the presentation room.
• Befor starting your presentation, click ﬁrst your name in the list on the display on the podium. Keypad is set on the podium, so please use it to ﬂip your slide.
• Your presentation data is temporarily stored in the PC preview center or the server for pre-registration. We will destroy all
data in a responsible manner after the meeting.
1. To the speakers of general presentations
1) Slides of general presentations should be in English.
2) The pre-registration period for CyPos session, educational exhibition and actual equipment exhibition is from noon
on February 1 (Fri) 2018 to noon on February 22 (Fri) 2019.*
3) After you registered your presentation data, please check your slides on the online preview screen. You are allowed
to modify your data and check it on the preview screen anytime during the registration period.
4) If you have completed pre-registration and conﬁrmation on the preview screen, you do not have to reconﬁrm the dataat the PC preview center on the day of presentation. Please come directly to the session room.
5) You are not allowed to replace the registered data with new data or modify the registered data after the pre-registration period (including during the meeting period), in principle.
6) We will send detailed information to the email address you registered at the time of registration of your presentation
data. The information is also posted on the page for pre-registration of presentation slides on the website of the 78th
Annual Meeting of the Japan Radiological Society. Please conﬁrm the details on the website.
7) Please keep the time limit of the presentation.
Oral presentation

7 minute presentation and 3 minute discussion

CyPos presentation

4 minute presentation and 3 minute discussion8) Please be sure to ﬁnish your presentation within the allocated time regardless of any trouble with projection.
*Note: The presentation data upload system is available only in Japanese. If you need assistance, the secretariat will upload it on your behalf.

2. To lecturers (excluding general presentation)
1) When you use your data during your presentation;(1) Please conﬁrm your presentation data to be used in your lecture at the PC preview center at least 60 min- utes
before your lecture. An operator is in the PC preview center to help you as needed. Please let the staﬀ know if
you use videos and sound at the time of data registration.
(2) Media that you are allowed to use in your presentation are as follows: Only Windows data is allowed.
Please use USB ﬂash memory to store data (the use of CD-R (W) or DVD-R (W) are not allowed). The maximum data capacity should be 512MB.
Note: If you create your lecture data using Macintosh, please use your own PC for your lecture.

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9:49:07(3) A Windows PC with MS PowerPoint installed is setup in the room. Your PowerPoint version should be 20032013.
(4) All PCs to be used for lectures are set to XGA (1,024 × 768). Please check the layout of your data after setting
the resolution of your PC to the XGA.
(5) The ﬁle name should be “short title._Speakers name” (ex.: Cardiac MRI_John Smith).
(6) If you have reference ﬁles such as videos, please store all data in the same folder.
Please use video ﬁles that can be played by Codec in Windows7 (OS) and Windows Media Player 11 (Video ﬁlesin the form of WMV are recommended).
(7) Since there is the potential for virus infection through various media, please check your data with the lat- est antivirus software.
(8) After creating data for your lecture, please check that your presentation data operates normally using a PC otherthan that used for the data creation.
(9) After previewing, your data will be transferred through LAN to the presentation room.
2) To those who will use your own PC;(1) When you use your own PC, please conﬁrm that external display output is available at the PC preview center.**We have a “D-sub15 pin” cable available in the presentation room. Some laptop computers need the conversion
connector. Please bring the connector if your computer needs it.
(2) Please use an AC adapter so that the battery does not fail. Please do not set a password for a reboot. If your output terminal is not D-sub15 pin, please bring a suitable connection adapter.
(3) The screen size (resolution) should be XGA (1,024 × 768).
(4) Please conﬁrm that all data is displayed on the screen of your PC without any problems in this environ- ment, inadvance.
(5) Please cancel the screen saver and power saver settings in advance.
**Note:There are two PC preview centers; one is in Exhibition Hall A and the other is on the B1 level of the ConferenceCenter.

3) Preseter tool;Those who bring the data and those who bring own PC may use the Presenter Tool. Please apply at the preview center.
L.

Information on viewing electronic posters (CyPos)
1. Viewing before the meeting
1) Viewing of electronic posters (CyPos) is not available before the meeting.
2. Viewing during the meeting
1) Viewing
CyPos session / educational exhibition / product exhibition and awarded electronic posters of foreign societies having the partnership with JRS are registered in CyPos.
During the meeting, you can access CyPos from the PCs in the Marine Lobby on the 1F of the National Convention
Hall of Yokohama. Furthermore, you can access CyPos from your own PC via the Internet in Wi-Fi areas inside andoutside the venue.
2) Steps
When you select the JRS button in the front page on the PC screen, you are required to enter a login ID/password.
Please enter your login ID/password printed on your name tag.
3) List/search
Categories that can be searched are the categories that were used at the time of registration of presentations.
You can search all presentations registered in CyPos by speakers’ names, institutions and full text of presentations.
4) Other functions- The CyPos screen has a “Like” button to express your support. Your name will not appear when you have pressed
this button.
- The CyPos screen has a “bookmark” button. You can use this button to register abstracts that you would like to access later.

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- You can download presentations from speakers who approve publication in PDF format after the meeting. However,please note that the resolution of images is low in terms of copyright protection.
- Synchronization of bookmarks between CyPos and the general program app is not available.
3. Viewing after the meeting1) Only registrants of the meeting have access to CyPos after the meeting. [Period: April 14 (Sun) 15:00 to April 30(Tue) noon].
You can access CyPos on the website of the 78th Annual Meeting of the Japan Radiological Society.
2) You are not allowed to access presentations if the speaker does not approve access after the meeting.
3) The way to access after the meeting is shown on your name tag (URL to access CyPos, ID, and password). Please access to CyPos using the URL, ID and PW.

JRS Committee
Department of Radiology, Faculty of Life Sciences, Kumamoto University.
1-1-1, Honjo, Chuo-ku, Kumamoto, 860-8556 Japan
TEL: +81-96-373-5261
E-mail: jrs78@convention.co.jp
Oﬃce during the meeting
213, 2F of the Conference Center at Paciﬁco Yokohama

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