Enacted on

August 1st, 2018

Revised on

Food Safety
Certification System
for Black Garlic
Approved

PreparedbybyBlack Garlic International Conference(Incorporated non-profit organization)
Copyright © Black Garlic International ConferenceChapter 1 General Rules ............................................................................................................ 3
1 Purpose ................................................................................................................................. 3
2 Definition .............................................................................................................................. 3
3 Responsibilities and Roles ................................................................................................... 3
Chapter 2 Certification Authority .............................................................................................. 4
4 Registration .............................................................................................................................. 45 Application for Registration ................................................................................................ 4
6 Registration Screening ........................................................................................................ 5
7 Reports.................................................................................................................................. 5
8 Restrictions of Certification ................................................................................................. 5
9 Notification of Change ......................................................................................................... 5
10 Reissue of Registration Form ........................................................................................... 6
11 Cancellation of Certification Authority Registration ....................................................... 6
12 Notification of Abolition of Duties related to Certification Authority............................ 7
13 Confidentiality .................................................................................................................... 7
14 Bookkeeping, etc. .............................................................................................................. 7
15 Documents storage ........................................................................................................... 7
Chapter 3 Certification ............................................................................................................... 7
16 Certification ........................................................................................................................ 7
17 Display of certification etc. ............................................................................................... 818 Application for Certification .............................................................................................. 8
19 Examination and Assessment of Certification ................................................................ 8
20 Reexamination ................................................................................................................... 9
21 Issuance of approval certificate etc. ............................................................................... 9
22 Term of certification validity ............................................................................................ 9
23 Periodical audit .................................................................................................................. 924 Renewal of certification .................................................................................................... 925 Notice of change .............................................................................................................. 1026 Reissuance of approval certification .............................................................................. 1027 Cancelation of certification ............................................................................................. 1028 Decline of certification..................................................................................................... 1129 Handling charge............................................................................................................... 11
Chapter 4 Miscellaneous rules................................................................................................. 1130 Collection of reports, audits, etc. .................................................................................. 11
31 Delegation ........................................................................................................................ 11
Supplementary Rule ................................................................................................................. 12

Copyright © Black Garlic International ConferenceChapter 1 General Rules
1 Purpose
The purpose of this system is to promote voluntary hygiene management of black garlicmanufacturing facilities, and to provide safer black garlic and also to provide assurance ofquality to consumers. That said, this system is to certifies black garlic that were produced
at facilities accurately following the "Guidelines on Management and Operation Standards
to be Observed by Food-Related Business Operators" (formulated and revised by the
Ministry of Health, Labor and Welfare in October, 2014) as well as strictly following
hygienic management standards based on HACCP systemization. Such facilities shall also
properly ensure traceability from purchase of raw ingredients to appropriate display oflabels.
2 Definition
1 In this system, “black garlic manufacturing facility” refers to a facility that manufactures
raw garlic into black garlic.
2 In this system, "black garlic manufacturer" refers to a person who processes raw garlicinto black garlic (for sales purposes; not for self-consumption).
3 In this system, "certified company" refers to a manufacturer of black garlic that hasreceived certification stated in the 16th provision.
4 In this system, “certified products” refers to black garlic that has received certification
stated in the 16th provision.
5 In this system, “Black Garlic International Conference (incorporated non-profit
organization)" (hereinafter referred to as the "international conference") refers to theorganization that manages certification and approval procedures based on the “FoodSafety Standard of Black Garlic” (hereinafter referred to as the "food safety standard")
and manages registration of certification authorities based on the 4th provision.
6 In this system, the “Food Safety Specialist Committee on Black Garlic” (hereinafterreferred to as “Specialist Committee”) refers to a body of experts that formulate andreviews food safety standards for the examination of registration under the 6th
provision.
7 In this system, a "certifying authority" refers to a corporation registered by theInternational Conference according to the 4th provision as a business operator thatcarries out administrative work (hereinafter referred to as "duties such as certification")
related to certification procedures based on this system.
8 In this system, “auditor” refers to a person who has been appointed by a certification
authority in accordance with the provision 5th-2 to conduct an examination ofcertification along the provision 19th-1.
3 Responsibilities and Roles
In this system, the responsibilities and roles of the International Conference, certification
authorities and certified operators are as follows.

Copyright © Black Garlic International Conference1 The International Conference should strive for the appropriate operation and spread of
the black garlic certification system.
2 Based on the latest scientific knowledge, etc., the Specialist Committee shall endeavor
to maintain and improve food safety standards for fair and equitable certification.
3 The certification authority shall conduct fair and equitable duties including certification,and strive to ensure the credibility of examinations.
4 The certified operators shall comply with the certification standards and continuously
maintain and improve hygiene management.
Chapter 2 Certification Authority
4 Registration
1 A corporation that intends to carry out certification etc. stated in the 19th provision canreceive registration operated by the International Conference.
2 Notwithstanding the preceding provision, if the registration is canceled under the 11th
provision and there have not been 3 years passed from the date of the cancellation, an
application for registration cannot be accepted.
5 Application for Registration
1 A corporation that intends to be registered under the 4th provision shall send the“Application for certification authority registration (Appended Form 1)” along with the
documents listed below to the International Conference.
(1) Operational rules that set forth the following matters regarding certificationA) Matters regarding fees (commission charge) to operate certification duties etc.
B) Matters regarding organizations conducting certification duties etc.
C) Matters regarding issuance of certification etc.
D) Other matters considered necessary by the international conference regarding
the certification duties etc. besides A to C stated above.
(2) Name of examiners(3) Name and titles of executives(4) Overview of the food hygiene currently being conducted and operations related toself-management as well as their results
2 The certification authority shall appoint an examiner of the preceding provision (2) fromamong those who meet any of the following requirements.
(1) A person who meets qualification requirements for the food sanitation inspector of
Food Sanitation Act article 30, and who has also been engaged in food sanitation
practice for more than 5 years.
(2) A person who is qualified as a food hygiene supervisor of the Food Sanitation Law
article 48, and who has been engaged in food hygiene practices for more than 5
years.
(3) A person who is well familiar with Codex HACCP and have more than 5 years of

Copyright © Black Garlic International Conferenceexperience in food hygiene management.
(4) Those who meet requirements not stated above specified by the International
Conference.
6 Registration Screening
1 As a result of screening of documents applied under the provision 5, the International
Conference will register a corporation that has met all the requirements stated in the
Appended Table 1 and also seem to have capabilities to carry out proper operations ofduties related to certification etc. as a certified authority, and issue an “Accreditation
for Certification Body Form” (Appended Form 2) to the relevant corporation.
2 The International Conference will make a report to a registering corporation if theydecide not to register said corporation as a result of screening in the preceding
provision.
7 Reports
１ When certification authorities approve certification under the provision 19 or accept
renewal certification under the provision 24, they shall report the following matters to
the International Conference without delay.
(1) Address and name of certified business (business name, address of the main officeand the name of the representative if a corporate)(2) Name of certified product(3) Date of certification(4) For certification renewal, the first certification date of the facility
２ When certification authorities receive notification of a change under the provision 25, it
shall report the contents of the change to the International Conference without delay.
３ When having canceled certification in accordance with the provision 27 or received anotification of certification decline in accordance with the provision 28, certification
authorities shall report those matters to the International Conference without delay.
４ When certification authorities confirm an unauthorized use of the certificate andcertification mark, they shall immediately report that fact to the International
Conference.
8 Restrictions of Certification
Certification authorities cannot certify black garlic that their businesses carry.
9 Notification of Change
1 When there is a change in the content of the certification authority application formshown in the provision 1 of 5, certification authorities shall submit the notice of change
form (Appended Form 3) to the International Conference along with related documentsthat can prove the said changes without delay.

Copyright © Black Garlic International Conference2 If the contents of the change in the preceding paragraph pertain to the name of thecertification authority, in conjunction with the documents stated in the preceding
provision, the said certification authority shall submit the certification authority
registration form issued in accordance with the provision 1 of 6 or 2 of 10.
3 When the International Conference receives a notification of name change, it shall issue
a registration document containing the name after the change to the certification
authority that has made the notification.
10 Reissue of Registration Form
1 If a certification authority loses or damages the issued registration form, an application
for reissue of the document must be promptly filed to the International Conference
using “Application for reissue of registration form” (Appended Form 4 ) (if damaged,
the original form shall be attached).
2 The International Conference shall reissue the registration form to a certification
authority that has made an application for reissuance in accordance with the preceding
provision.
3 A certification authority that has been re-issued the form due to the loss of registration
documents in accordance with the preceding provision must promptly return theregistration document to the International Conference when they find the original
document.
11 Cancellation of Certification Authority Registration
1 When a certification authority falls under any of the following, the International
Conference shall cancel the registration of the authority(1) When notification of abolition of duties related to certification by the provision 12
is submitted.
(2) When the agency admits that the fairness and equity of the examination
concerning the certification of a garlic manufacturer is significantly impaired(3) When collection of report and audit etc. in accordance with the provision 30 are
refused without justifiable reasons or when a false report is made.
(4) When a registration was passed by unauthorized means.
(5) When it is found out after registration that the examination criteria for registration
are not met, and improvement is not made even if it is sought.
(6) Besides (1) to (5), when it is found that the duties of a certification authority havenot been properly performed, and improvement is not made even though it issought.
(7) When the International Conference finds it appropriate to cancel the registration.
2 When the International Conference cancels a registration of a certification authority
based on the preceding provision, it shall issue a registration cancellation notice(Appended Form 6).

Copyright © Black Garlic International Conference3 A certification authority shall promptly return the registration document to theInternational Conference when their registration is canceled under the 1st provision.
12 Notification of Abolition of Duties related to Certification Authority
When intending to abolish duties related to certification, a certification authority shallattach a registration form to the notification of certification business abolition form
(Appended Form 5) and notify the matter to the international conference.
13 Confidentiality
Examiners and certification authorities should not leak any secrets they have learned fromtheir certification duties to those not authorized, or use them for their own benefits.
14 Book keeping etc.
1 In addition to displaying registration documents in the main department (office) thatcarries out duties related to certification etc., a certification authority must have a bookthat describes the following matters related to the duties, and store it.
(1) Address and name of black garlic manufacturer applying for certification (name,address of a main office and a name of a representative if a corporation)(2) Address, name, business name or trade name of the facility applying for
certification(3) Date when certification application for the certification was accepted(4) Date when examination was conducted(5) Date when certification decision on certification was made(6) Names of auditors
2 Certification authorities shall keep the books specified in the preceding provision for 3
years from the date when the certification validity period has expired.
15 Documents storage
1 In addition to documents provided in the provision 14, certification authority shallpreserve the “Certification Application Form” and its attached documents, as well as
documents concerning examination and screening.
2 Certification authority shall keep the documents specified in the preceding provision for
3 years from the date when the certification validity period has expired.
Chapter 3 Certification
16 Certification
1 Those who are manufacturers of black garlic and those who want to receive certification
for their black garlic can apply for certification to a certification authority.
2 Notwithstanding the preceding provision, under the provision 27, those whosecertification have been revoked and those who have not passed 3 years since the date

Copyright © Black Garlic International Conference

of the revocation cannot apply for certification.
17 Display of certification etc.
1 A certified operator that has received the provision 16 certification can display thecertification mark defined in Appendix 2 on their certified product.
2 A certified operator etc. can display a certification mark on processed food etc. that hasreceived certification.
3 In addition to what are provided in the previous 2 provisions, matters necessary for theuse of the certification mark shall be stipulated in the Appended Table 2.
18 Application for Certification
A manufacturer of black garlic that is to receive the certification in accordance with theprovision 16 shall submit a “Certification Application” (Appended Form 7) along with therelated documents specified in the Appended Table 3 to a certification authority.
19 Examination and Assessment of Certification
1 When an application is submitted in accordance with the provision 16, certification
authorities shall certify an operator if they find that all requirements listed below aresatisfied after a review was made by an examiner.
(1) Being a black garlic manufacturer establishing a black garlic manufacturing facility.
(2) Complying with food safety standards.
(3) For products to be shipped, traceability can be confirmed using the related
documents specified in the Appended Table 3.
2 Examination of certification in the preceding provision shall be carried out in thefollowing methods.
(1) Documents examination
Documents examination stated in the certification application (Appended Form 7)
will be conducted.
(2) On-site examination
On-site examination will be conducted to find out if hygiene management related
matters etc. stated in the Appended Form 3 are strictly followed.
3 If a black garlic manufacturer intending to receive the 16th certification already holds acertification of hygiene management for their black garlic manufacturing facility,
documents examination stated in the preceding provision (1) can be substituted with it.
4 When conducting the examination stated in the 2nd provision, an examiner can point out
non-conforming matters regarding hygiene management of the facility and ask for
improvement to the black garlic manufacturer applying for the certification.
5 When conducting an on-site examination under 2 (2), an examiner can request theblack garlic manufacturer applying for the certification to read related documents, andalso can enter facilities to be certified.

Copyright © Black Garlic International Conference20 Re-examination
1 A certification authority may conduct a re-examination of black garlic manufacture if the
manufacturer that has applied for the certification improved matters pointed out under
the provision 4 of 19 at the time an examination under the provision 2 of 19 was
conducted.
2 When it is necessary for a certification authority to carry out the re-examination
described in the preceding provision, they shall notify about the matter to the blackgarlic manufacturer applying for the certification without delay.
21 Issuance of approval certificate etc.
1

When a certification authority performs the 19th certification, they will issue acertificate (Appended form 9) and will also make an announcement to the applicant.

2

When a certification authority does not carry out the 19th certification, they will notify
the applicant through the “Notice of certification non-conformance” (Appended Form
10) with reasons stated.

22 Term of certification validity
The validity period of the certification shall be 3 years from the date of certification.
23 Periodical audit
1 A certification authority shall, in principle, conduct a confirmation of performance statusof hygiene management etc. of certified products under the provision 1 of 19, at least
once every 3 years.
2 A certification authority can request submission of related documents specified inAppendix form 3 from certified operators, browse them and enter certified facilities etc.
24 Renewal of certification
1 A certified operator who intends to extend certification after expiration of the valid term
under the provision 22 needs to submit the “Certification application form” (Appended
Form 7) to an certification authority 3 months before the expiration date along withrelated documents specified in Appended Table 3 and be approved by it.
2 For the examination of renewal application pertaining preceding provision, provisions
19th through 21st shall apply.
3 The validity period of the renewed certification received under the provision 1 of 24 shallbe 3 years starting from the date after the expiration date of the certification currently
held.
4 If the handling of a renewal application goes over the expiration date of the previous
certification stated in the provision 22, the previous one shall continue to be valid until
the time the application gets handled.
5 When the certification is renewed in line with the preceding provision, the validity period

Copyright © Black Garlic International Conference

of the new certification shall start from the day after the expiration date of the previousone.
25 Notice of change
1 When a certified operator changes matters listed below, they shall submit the “Notice ofchange of application matters” (Appended Form 8) to the certification authority thathas given the certification promptly, along with documents that show the contents
before and after the change.
(1) Address of certified operator (Location of a main office if a corporate）(2) Name of certified operator（Company name and the name of representative if a
corporate）(3) Name of certified products
2 When a certification authority receives the notification, they shall issue a certificate to
the notifier.
3 The effective period of certification under the provision 1 shall be the effective period
pertaining to certification before notification.
26 Reissuance of approval certification
1 If a certified operator loses or damages the issued certificate, an application forreissuance must be sent to the certification authority that has given the certification
promptly using the “Reissuance of certification request form” (Appended Form 11) (if it
is damaged, the original certificate should be attached).
2 A certification authority shall reissue the certificate to a certified operator that has madean application based on the proceeding provision.
3 A certified operator must promptly return the discovered certificate to the certification
authority that has reissued it if they find the lost document after the reissue conductedalong the proceeding provision.
27 Cancelation of certification
1 A certification authority may cancel the certification if a certified operator falls under anyof the following.
(1)When an operator declines certification under the 28th provision.
(2)When there was a false statement regarding application, notification and/or report.
(3)When, after the certification has given, it is found that the certification criteria are
not satisfied, and improvements are not made even after requests.
(4)When false or exaggerated display or advertisement about certification is madeand improvements are not made even after requests(5)When, after being certified, an operator is sentenced to fines or severer
punishment or penalized under the laws of the Food Labeling Act or Food
Sanitation Act, etc.

Copyright © Black Garlic International Conference(6)Other occasions the International Conference finds it appropriate to cancel thecertification.
2 When a certification authority rescinds the certification as stated in the preceding
provision, it shall notify the black garlic manufacturer by the “Certification revocationform” (Appended form 12) and shall make an announcement about it.
3 When there are any losses occurred to a certified operator as a result of cancellation
under the provision 1, the certified operator will bear the loss.
4 When a certified operator receives notification of certification cancelation under theprovision 2, they shall promptly return the certification to the certification authority thathas given them the certification.
28 Decline of certification
If any of the following matters apply, a certified operator must submit the “Certification
decline form” (Appended form 13) with the certification form and notify the certification
authority that certified them promptly.
(1) When purposefully declining certification.
(2) When not renewing certification after the validity period has expired.
(3) When abolished permission of black garlic manufacturing for certified products inaccordance with the Food Sanitation Act Article 52 Clause 1.
29 Handling charge
Handling charge for certification shall be separately determined separately by certification
authorities.
Chapter 4 Miscellaneous rules
30 Collection of reports, audits, etc.
1 In order to maintain the fairness and equity of duties related to certification etc., andalso to ensure its appropriate implementation, the International Conference must, inprinciple, ask a certification authority to make a required report on the duties at least
once in every 3 years.
2 The International Conference can visit a certification authority at least once every 3
years, and can audit the status of duties related to certification etc. as well as books
and documents.
3 The International Conference can, if needed, request a certification authority to makenecessary improvements to its duties related to certification etc.
31 Delegation
In addition to what is stated in this system, matters necessary for the implementation ofcertification can be set separately by the International Conference

Copyright © Black Garlic International ConferenceSupplementary Rule
This system takes effect on August 1, 2018.

Copyright © Black Garlic International ConferenceAppended Form 1：Application for certification authority registration form
Appended Form 2：Accreditation for Certification authority form
Appended Form 3：Change notice for certification authority name etc.
Appended Form 4：Application for reissue of registration form
Appended Form 5：Abolition of duties related to certification etc. notice form
Appended Form 6：Registration cancellation form
Appended Form 7：Certification application form
Appended Form 8：Notice of change of application matters form
Appended Form 9：Certification form
Appended Form 10：Notice of certification non-conformance form
Appended Form 11：Reissuance of certification request form
Appended Form 12：Certification revocation form
Appended Form 13：Certification decline form
Appended Table 1：Registration examination criteria
Appended Table 2：Certification mark license manual
Appended Table 3：Related documents to certification application

Copyright © Black Garlic International ConferenceAppended Form 1（Related to #5）
Date
To Black Garlic International Conference

Address
Phone number
Corporate Name
Name of representative
Application for Certification Authority registration

Based on the regulations of black garlic certification system, we apply for registration ofcertification authority as follows.

1 Address of the department (or office) in charge of duties including certification

2 Name of the department (or office) in charge of duties including certification※Please attach the following documents.
Articles of incorporation
Names of judges
Names and titles of officials
Overview of the on-going food hygiene and self-management operations and theiraccomplishments.

Copyright © Black Garlic International ConferenceAppended Form 2（Related to #6）
Date（Certification Body）

Black Garlic International Conference

Certification Authority Registration Form
With regard to the application for the registration of the certification authority, after theexamination of related documents, the requirements for said authority were satisfied.
Based on the regulations of the black garlic certification system, we will register you asfollows.

1 Address of the department (or office) in charge of operations including certification

2 Name of the department (or office) in charge of operations including certification

Copyright © Black Garlic International ConferenceAppended Form 3（Related to #9）
Date
To Black Garlic International Conference
Address
Phone
Corporate Name
Name of representative
Notification of Change of Certified Authority’s Name and etc.
There have been changes made to the contents of application matters for certification
authority. Based on the regulations of black garlic certification system, here we report
the changes.

1 Address of the department (or office) in charge of operations including certification

2 Name of the department (or office) in charge of operations including certification

3 Changes madeChanged matter：
Before the change：
After the change：
4 Date of change※Attach certification authority registration form if there were changes made tocontents listed in the document.

Copyright © Black Garlic International ConferenceAppended Form 4（Related to #10）
Date
To Black Garlic International Conference
Address
Phone
Corporate Name
Name of representative
Application for Reissue of Registration Form
Based on the regulations of black garlic certification system, here we apply for reissue ofcertification authority registration form.

1 Address of the department (or office) in charge of operations including certification

2 Name of the department (or office) in charge of operations including certification

3 Reasons to apply for reissue of the certification authority registration form

※State either “because the document was lost” or “because the document was damaged”
for 3.
※Attach the certification authority registration form if applying for the reissue because ofdamages made to the document.

Copyright © Black Garlic International ConferenceAppended Form 5（Related to #12 ）Date
To Black Garlic International Conference
Address
Phone
Corporate Name
Name of the representative
Abolition of Duties related to Certification etc. Notice Form
Based on the regulations of black garlic certification system, here we report an abolitionof duties related to certification etc.

1 Address of department (office etc.) abolishing certification duties etc.
2 Name of department (office etc.) abolishing certification duties etc.
3 Reasons to quit certification duties etc.

※Attach the Certification Authority Registration Form currently held.

Copyright © Black Garlic International ConferenceAppended Form 6（Related to 11 ）Date
（Certified Authority）
To:

Black Garlic International Conference

Registration Cancellation Form
Based on the regulations of black garlic registration system, we will cancel the registration ofcertified authority as follows.

1 Address of department (office etc.) cancelling certification duties etc.
2 Name of department (office etc.) cancelling registration for certification duties etc.
3 Date of registration
4 Reasons for cancellation

Copyright © Black Garlic International ConferenceAppended Form 7（Related to #18 /#24 ）Date（Certification Authority）（Applicant）
AddressPhone
Name（※Address of main office and name ofrepresentative if a corporate）

Certification Application（New/Renewal）
Based on the regulations of the black garlic certification system, we apply for the certification
as stated below.

1 Address of facility applying (or has already received) certification

2 Name, business name or trade name of facility applying (or has already received)
certification

3 Date of certification and validity of the certification currently received (expiration date)※List the above 3 matters only when renewing certification.
※Attach related documents stated in Appended Table 3.

Copyright © Black Garlic International ConferenceAppended Form 8（Related to #25）
Date
（Certified Agency）(Applicant）
Name
Phone
Name
（※Address of main office and nameof representative if a corporate）
Notice of Change of Application Matters
There have been changes made to the certification application matters. Based on theregulations of black garlic certification system, here we notify these changes.

1 Address of the certified product2 Name of the certified product, business name or trade name

3 Changes madeChanged matter：
Prior to the change：
After the change：
4 Date of changes made※For “Changed matter” stated above (3), choose an appropriate matter among"address of certified company", "name of certified operator", "location of certified
product", or "name, business name or trade name of certified product".
※Attach documents (such as business permit (photocopy) or certificate of businessmatters) that can confirm the contents of the change.

Copyright © Black Garlic International ConferenceAppended Form 9（Related to #21）
Date
To

（Certification Authority）

Certification Form
Regarding the application for certification, as a result of screening, your product was
confirmed to satisfy the requirements as a certified product. Based on the regulations of
the black garlic certification system, we certify the product as follows.

1 Address of certified product2 Name of the certified product, business name or trade name
3 First date of certification
4 Certification date and validity period (expiration date)

Copyright © Black Garlic International ConferenceAppended Form 10 （Related to #21 ）Date
To（Certification Authority）

Notice of Certification Non-conformance
Regarding the application for certification, as a result of screening, your product does notmeet the requirements for the following reasons. Based on the regulations of the blackgarlic certification system, we determine the product to be non-conforming.

Reasons

Copyright © Black Garlic International ConferenceAppended Form 11 （Related to #26 ）Date（Certification Authority）
To（Applicant）
AddressPhone
Name（※Address of main office and nameof representative if a corporate）
Reissuance of Certification Request Form
Based on the regulations of black garlic certification system, we apply for re-issuance ofcertificate as follows.

1 Address of the certified product2 Name of the certified product, business name or trade name
3 Certification date and validity period (expiration date)
4 Reason for reissuance※State either “because the document was lost” or “because the document was
damaged” for 3.
※If the reason for the reissuance is a damage to the certificate, attach the original form.

Copyright © Black Garlic International ConferenceAppended Form 12（Related to #27 ）Date（Certification Authority）

Certification Revocation Form

Based on the regulations of the black garlic certification system, the certification will be
revoked as follows.

1 Address of the facility certification is revoked
2 Name, business name or trade name of the facility certification is revoked
3 Certification date and validity period (expiration date)
4 Reasons the certification is revoked

Copyright © Black Garlic International ConferenceAppended Form 13 （Related to #28 ）Date（Certification Authority）（Applicant）
AddressPhone
Name（※Address of main office and name ofrepresentative if a corporate）
Certification Decline Form
Based on the regulations of black garlic certification system, we report as follows upon our
decline from the certification.

1 Address of the facility declining certification

2 Name, business name or trade name of the facility declining certification

3 Certification date and validity period (expiration date)

4 Reasons declining the certification※Attach the current certification form.

Copyright © Black Garlic International ConferenceAppended Table 1：
Registration Examination CriteriaWith regard to registration of certification authorities specified in the provision 6 of theblack garlic certification system, a corporation seeking for registration shall meet all thefollowing requirements.

(1) There have been operational rules established to ensure that certification duties to be
fair and equitable. Furthermore, fees stated in the said rules are not excessive.
(2) Persons other than examiners implement decisions regarding certification.
(3) Maintain financial stability and management resources necessary for duties related tocertification etc.
(4) Procedures for examination, renewal, cancellation, etc. of certification are establishedin writing.
(5) Have appropriate arrangements to protect the confidentiality of information.
(6) As examiners, to secure those who meet the qualification requirements for foodhygiene inspectors or those who are food hygiene supervisors, or also those who arefamiliar with Codex HACCP and has practical experiences in food hygiene
management.
(7) Regarding the examiners stated in (6), to be able to prove that the persons havecapabilities to examine black garlic producers (knowledge on hygiene management,
practical experience, educational background, etc.).
(8) There is a system in place to examine black garlic producers (an examiner does nothave to work full-time).

Copyright © Black Garlic International ConferenceAppended Table 2：
Certified Mark License Manual
1 Purpose
The purpose of this manual is to define the necessary matters regarding theuse of the certification mark prescribed in the provision 17 of the black garliccertification system, and thereby to contribute to the proper use of the markand the wider recognition of the black garlic certification system.
2 Trademark right
Trademark of the certification logo belongs to the International Conference of
black garlic. Those who wish to use the mark need to apply for licensing and be
approved.
3 Use of certification markCertification mark can be used only under the following occasions.
(1) When pasting or printing on the following products (including wrapping
materials and packaging materials)
A) Certified black garlic products
B) Processed food using certified black garlic(2)When displaying on materials for promoting (1) products (certified
operator’s business cards, signboards, panels, websites, brochure, etc.)
However, a person not related to the certification cannot use thecertification mark on his/her business card.
(2) Other occasions approved by the International Conference
4 Application for licensing
Those who intend to apply for the license must submit the “Certification Mark
License Application” (Form 1) to a certification authority and receive a“Approval of Certification Mark License” (Form 2).
Those who intend to make changes to the licensing matters must submit the“Application for Change of Certification Mark License Matters” (Form 3) to thecertification authority and receive the “Approval of Change of Certified Mark
License Matters” (Form 4) from the Certification Body.
5 Specification of certification mark etc.
The specification of the mark is as specified in the separate document.
However, if it is difficult to follow the size due to a shape of a container or

Copyright © Black Garlic International Conference

packaging, etc., there will be a consultation between an operator and acertification authority.
6 Prevention of false recognition
Operators who have received a license for the certification mark under theprovision 4 must not display the certification mark in such a way that may
mislead consumers.
7 Records about the use
Those who have received the license for the certification mark under the 4th
provision must have a document for grasping the usage status of the mark. In
addition, when said document is requested by a certification authority, it mustbe submitted.
8 Discontinuation of the certified mark use
A certification authority instructs the discontinuation of the use of thecertification mark if an operator who has received the license falls under anyof the following matters.
(1) When the certification is revoked according to the provisions of the black garliccertification system(2) When used the mark for purposes not listed in the provision 4(3) When violated the provision 6(4) When refused to submit the document showing usage status of themark without proper reasons.
9 Dealing with unauthorized use
In the event of any problems arising from the use of the certification mark, theuser shall be responsible for promptly dealing with it.

Copyright © Black Garlic International ConferenceAddendum
About the use of certification mark
1. Certification mark2. Color
The basic color of the mark is black on a white background or black on awhite background, and the basic color of characters is gold, though it isacceptable to use the mark in monochrome (black and white) if it isdifficult to follow the color pattern.

3. Precautions(1) Modifications and combinations of mark and letters shall not be made.
(2) Unauthorized use of the certification mark is prohibited.
(3) The size of the certification mark cannot be reduced to such an extent
that the mark and characters cannot be distinguished.
(4) It is allowed to scale up and down while maintaining the aspect ratioof the certification mark.

Copyright © Black Garlic International ConferenceAppended Table 3
Related Documents to Certification Application
1. Documents on manufacturing facility of black garlic(1) Facility plan(2) Work flow diagram(3) Work process chart (flow chart)(4) Business license for black garlic manufacturing industry (copy)
2. Operation records(1) Confirmation records at the time of stocking and shipping(2) Check records of black garlic manufacturing procedures(3) Confirmation records of black garlic conditions(4) Inspection records of facility and equipment(5) Inspection records of water used and washing and disinfection equipment etc.
(6) Check records of workers
3. Records on hygiene management(1) Records regarding products traceability (a whole procedure from raw ingredients,
manufacturing, storage to shipping)(2) Records of self-inspection (copy)(3) Documents defining cleaning methods including tools, facility equipment and etc.
4. Ohers（1）Documents requested by examining authority

Copyright © Black Garlic International ConferenceForm1-1
Date
To Black Garlic International Conference(Applicant）
AddressPhone
Name（※Address of main office andname of representative if a corporate）
Application for Certification Mark License（For black garlic products）
Under the conditions below, we want to use the certification mark for black garlic certified on____________ (y/m/d). Based on the rules of the black garlic certification system, we apply
for the license.

1 Operator’s name
2 Facility name
3 Facility address
4 Products certified mark will be used for (Attach additional document such as
products lineup list if the space below is not enough)5 Terms of conditions(1) Strictly follow the manual of the certified mark use(2) Refrain from activities that may harm or damage the honor and credibility ofthe trademark owner.
(3) Refrain from activities that may harm interests of consumers.
(4) Do not go against public order and morals.
(5) The above conditions of use also extend to printing companies etc. that print
certification mark

Copyright © Black Garlic International ConferenceForm 1-2
Date
To Black Garlic International
Conference(Applicant)AddressPhone
Name（※Address of main office andname of representative if a corporate）

Application for Certification Mark License（For processed food products）
Under the conditions below, we want to use the certification mark for processed foodproducts made with black garlic certified on ____________ (y/m/d). Based on the rules ofthe black garlic certification system, we apply for the license.
1 Operator’s name
2 Facility name
3 Facility address
4 Supplier of certified black garlicBusiness name：Facility name:Facility address:
5 Products certification mark will be used（Attach additional documents including lineup of
products if the space below is not enough）
６ Conditions of use(1) Strictly follow the manual of the certified mark use(2) Refrain from activities that may harm or damage the honor and credibility ofthe trademark owner.
(3) Refrain from activities that may harm interests of consumers.
(4) Do not go against public order and morals.
(5) The above conditions of use also extend to printing companies etc. that print
certification mark

Copyright © Black Garlic International Conference(6) Maintain a record (such as an individual identification #) that can be used to
identify black garlic used.

Copyright © Black Garlic International ConferenceForm 1-3
Date
To Black Garlic International Conference(Applicant)AddressPhone
Name（※ Address of main office andname of representative if a corporate）
Application for Certified Mark License（For promotional materials）
Under the conditions below, we want to use the certification mark for sales promotion
materials of products made with black garlic certified on ____________ (y/m/d). Basedon the rules of the black garlic certification system, we apply for the license.
1 Address and name of person in charge of use（if different from applicant）
2 Intended purposes
Sales of certified products, promotion, sales of the system or others (be specific)
Write down purposes the certification mark will be used for as well as the main
location it will be used.
3 Use, display and its form of the certified mark (attach extra documents if the space
below is not enough)Please describe how to use or display the certified mark; promotional panels, instore product promotional display, newspaper insert, brochure, newspapers/
magazines, homepage or others (be specific).
4 Other reference matters
5 Conditions of use(1) Strictly follow the manual of the certified mark use(2) Refrain from activities that may harm or damage the honor and credibility of the
trademark owner.
(3) Refrain from activities that may harm interests of consumers.
(4) Do not go against public order and morals.
(5) The above conditions of use also extend to printing companies etc. that print

Copyright © Black Garlic International Conferencecertification marks.

Copyright © Black Garlic International ConferenceForm 2-1
Date

Black Garlic International Conference

Approval of Certification Mark License（For black garlic products）
The application for the approval of use of the certification mark applied on________________(y/m/d) will be granted as follows according to the regulations of
the black garlic certification system.

1 Operator’s name

2 Facility name

3 Facility address

4 Products for which the use of certification mark is permitted

Copyright © Black Garlic International ConferenceForm 2-2
DateBlack Garlic International Conference

Approval of Certification Mark License (For processed food)
The application for the approval of use of the certification mark applied on________________(y/m/d) will be granted as follows according to the regulations of
the black garlic certification system.

1 Business name

2 Facility Name

3 Facility address

4 The names of suppliers of certified black garlic
Facility nameFacility address

5 Products for which use of the certification mark is permitted

Copyright © Black Garlic International ConferenceForm2-3
DateBlack Garlic International Conference

Approval of Certification Mark License(For sales promotion materials)
The application for the approval of use of the certification mark applied on________________(y/m/d) will be granted as follows according to the regulations of
the black garlic certification system.

1 Address and name of person in charge (if different from an applicant)2 Purpose of use

3 Methods of using and displaying of the certification mark and their forms

4 Other matters for reference

Copyright © Black Garlic International ConferenceForm 3
Date
（Certified Authority）（Applicant）
AddressPhone
Name（※Address of main office andname of representative if a corporate）

Application for Change of Certification Mark License Matters
For license matters of certification mark approved on ______________(y/m/d), we would like to make changes upon understanding the following
conditions. Based on the regulations of black garlic certification system, weapply for the following changes to be approved.

1 Methods of using and displaying of the certification mark and theirforms (attach additional papers if the space below is not large enough)2 Changes made and reasons

3 Terms of use(1)Strictly follow the certified mark usage manual.
(2)Do not harm or damage the honor and credibility of the trademark owner.
(3)Do not harm the interests of consumers.
(4)Do not go against public order and morals.
(5)The above terms of use also extend to printing companies etc. who print certification
mark.

Copyright © Black Garlic International ConferenceForm 4
Date

（Certification Authority）

Approval of Change of Certified Mark License Matters
The application for the change of certification mark license matters applied on________________(y/m/d) will be granted as follows according to the regulations of
the black garlic certification system.

1 Methods of using and displaying of the certification mark and their forms(attach additional papers if the space below is not large enough)2 Changes madeCopyright © Black Garlic International Conference