Mentor ing Pr ogram＆I am a little uncomfortable with the opposite gender.
Will I have a mentor of the same gender?
menteePlease specify your preference at the time ofapplication. You will be introduced to a mentor of
the same gender.

mentorWhat kinds of issues can I discuss with my mentor?
You can discuss issues such as work at the university,
relationships, balancing work and life events, andso on. Mentors support their mentees by utilizing theirown experience, wisdom, and networks. Mentees
should trust their mentors and honestly discuss theirconcerns and challenges.

S h i m a n e U n i v e r s it y F e m a l e F a c u l t yroMentoring P gram Guide

Who will be my mentor?
In this program, mentors who have understandingof the mentee’ s development are introduced.
Mentors follow the university guidelines, which
restrict them from divulging personal information
obtained in the activities or imposing their personalvalues on you. If you and your mentor are not agood match, contact the Diversity Promotion Office.
You can terminate the mentor program at any time.
You can also be referred to another mentor.

Matching You with Mentor

How frequent is the mentoring?
This will be determined at the first session. Mentoring
may not be available when mentors are occupied orcannot afford the time. In general, mentoring about
once a month is encouraged.

How long is the mentoring program?
In principle, mentoring shall be terminated after six
months per application. You can submit the request forcontinuing the mentoring to the Diversity Promotion
Office. If the mentoring is to be continued, the mentoring
period shall be for another six months and shall end
one year after the start of the mentoring.

Diversity Promotion Office, Shimane University
1060 Nishikawatsu-cho, Matsue City, Shimane 690-8504
Phone: 0852-32-6018 (Personnel Labor Division)
https://diversity.shimane-u.ac.jp/

March 2021

Diversity Promotion Office, Shimane University

The Shimane University Female Faculty
Mentoring Program has started!
The Shimane University Female Faculty Mentoring Programis designed to support new female faculty members in theirMentoring Program Process

Introduction of Mentors

1

In this program, mentors who have understanding of thedevelopment as professionals through interaction withfaculty who have a certain level of work experience at theuniversity. In this program, the new faculty member whoseeks consultation is called a “mentee,” and the faculty
member who supports the mentee is called a “mentor.”
Mentoring programs have been widely introduced atuniversities and many other organizations, and theireffectiveness has been recognized. Take advantage of thisprogram if you would like to discuss your future career2

development, relationships in the workplace, balancing
your work and life events, and so on.

What is the Mentoring Program?
●The Mentoring Program supports mentees’ educationaland research activities, and career development,
through dialogue with and advice from mentors.

3●The mentor helps the mentee to find resolutions to theissues faced by the mentee.
●It is of primary importance that the mentor and mentee
establish a trustworthy relationship.
●Mentors support their mentees by utilizing their own

Consultation(Person seeking support)
Female faculty members
who have been
at Shimane Universityfor less than ﬁve years

AdviceMentor(Person providing support)

Selected by the Diversity
Promotion Ofﬁce basedon requests
from mentees

Fill out the application form.
Female faculty members who have been at Shimane
University for less than five years may apply at anytime.
Applicants indicate their availability and preferences
for mentoring activities in their application.

Matching
Based on the mentee’ s requests, the Diversity
Promotion Office will select candidates for mentors
within the university and make an assignment.
Both mentor and mentee are required to read theGuide for Mentors and the Guide for Mentees tounderstand the rules.

Mentoring(First session)
The mentee contacts the mentor. The mentee will
inform the mentor of the desired mentoring. Thementor will inform the mentee of the support theycan provide.
(Second and subsequent sessions)
Mentoring will be conducted mainly throughface-to-face meetings or online meetings using
Microsoft Teams or other means. Email consultations
are also possible if both sides agree. Refer to"Notes on Email Consultations" below.

experience, wisdom, and networks.

MenteeApplication

4

Questionnaire
Fill out the questionnaire regarding the mentoring
program. (Scheduled for the end of the academicyear)*Notes on Email Consultations
For email consultations, both the mentor and mentee must use their
university email accounts.
Comply with laws and regulations concerning personal information andhandle personal information appropriately at the discretion and under theresponsibility of both parties.

mentee’ s development will be introduced to the mentee.
Mentor faculty members follow the university guidelines,
which restrict them from divulging personal information
obtained in the mentoring or imposing their personalvalues on you.
It is important for new faculty members to have more
faculty members on campus with whom they can consult.
They are encouraged to use the program for their benefit.
When applying for the program, indicate your preferences
for a mentor. The Diversity Promotion Office will select andintroduce a mentor who meets the needs. In case thematch is not good, contact the Diversity Promotion Office
to terminate the mentoring at any time. The Diversity
Promotion Office can also introduce another mentor.

Consultations from Mentees
ExamplesWork at the university●I would like to discuss my future career development.
●I would like to refer to other faculty members’ methodsof teaching and guiding students.
Relationships●I would like to discuss my relationships with my supervisor,colleagues, administrative staff, and students.
Balancing work and life events●I would like to know about measures to achieve work-lifebalance, such as childcare and nursing care.
●I would like to discuss living in Shimane.

How to Apply
Fill in the following items on the application form. When
applying, specify if you would like to have a mentor of thesame gender.
The Diversity Promotion Office selects a mentor
and contacts the applicants.
1. Name 2. Affiliation 3. Number of years at the university 4. Email address
5. What you would like to discuss with your mentor (Multi-choices) 6. Other