RUSAF SPECIAL CONDITIONS
1.

In November 2021, Congress resolved, in exercise of its powers under Article 13.7 of the World Athletics Constitution, that the suspension of
RusAF’s membership of World Athletics for breach of its anti-doping obligations should continue until Council decided that all of the conditions
set by Council from time to time for RusAF’s reinstatement had been met.

2.

The conditions that Council set for RusAF’s reinstatement included that RusAF had to accept the application of post-reinstatement measuresdesigned to ensure that its anti-doping reforms remain in place and continue to operate effectively following such reinstatement.

3.

The measures set out below (the Special Conditions) have been developed based on discussions between the Russia Taskforce, the Athletics
Integrity Unit (the AIU), and the international experts who have overseen RusAF’s implementation of the various pre-reinstatement requirements
imposed by Council. These Special Conditions are designed to monitor, evaluate, communicate, mentor, oversee, and assist RusAF and its external
stakeholders to ensure they maintain good governance practices and to protect RusAF from external pressures and attempts to influence or control
its functioning. They focus on four areas: organisational good governance, protection from inappropriate external influence and control,
operational capability and capacity (with a particular emphasis on ethical and anti-doping requirements, and change in the regions), and budget
allocation and fiscal management.

4.

These Special Conditions are intended be applied for a period of three years, with a review at the end of that period to determine whether or not
it is necessary to maintain those conditions (as they are or with variations) for a further period.

COMPLIANCE MEASURERATIONALE

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

This mechanism is intended to build andperpetuate trust and transparency
between WA, the AIU and RusAF, toprovide continued external scrutiny of
RusAF governance, to provide GenSec
with external guidance and advice on
strategic matters of independence andgovernance, and to protect GenSec fromWritten report
every month, withoral discussions atleast every
fortnight.

Failure to reportmaterial governanceissues to the AIUM as
they arise.

RusAF governance (general)
1

RusAF GenSec to communicate with a Moscowbased manager designated and recruited by the
AIU (the ‘AIUM’) on any issues arising within
RusAF affairs that impact on the effectiveness of
RusAF’s governance arrangements (e.g., any
improper interference).
In particular:

1

COMPLIANCE MEASURERATIONALE- RusAF GenSec to provide a monthly report to
the AIUM on RusAF operational governance andoutputs [format TBC].

improper interference (external parties
will be aware of the reporting
requirement and the implications ofinterference).

- RusAF GenSec obliged to speak with the
AIUM at least fortnightly as a regular report, andad hoc as issues arise.

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

Every 6 months(March and
September).

Material regression
from governancestandards achievedprior to reinstatement.

The AIUM reports direct to an AIU management
team member designated with special
additional responsibility for RusAF.
The RusAF GenSec reports direct to the RusAF
President.*
2

RusAF to have a monitoring and evaluation(M&E) visit by international expert(s) or AIU
representative every 6 months.

To ensure continuous and consistentexternal scrutiny of efficacy of
governance framework in all areas.

M&E framework to be written by experts/AIU
and approved by AIUM and used to measureprogress/regression in benchmarked
topics/areas against Reinstatement Plan
milestones and KPIs. Special attention to be paid
to all internal governance mechanisms, RusAF
staff peer review processes, and RusAF’sinternational relations and leadership.

Prevents backsliding and external
influences and conflicts of interest.
Interlocks with requirement of RusAF/GenSec 6 monthly report (see point 8
below); thus every 3 months RusAF is
examined at strategic level.

Failure to implement
measuresrecommended in M&E
report and endorsed
by AIU Head (or theirnominee).

M&E reports to be provided to AIU Head,including any recommendations for
improvements.

2

COMPLIANCE MEASURERATIONALE

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

3

RusAF operational activities and governance inall facets of its functioning to be audited
annually by WA/AIU-chosen independent
sports experts, on short-notice dates chosen by
AIU Head (or their nominee).

To assist in preserving and sustaining
RusAF’s operational activities andgovernance in its current capacity,
capabilities, and position.

Annually.

Failure to submit toaudit.

4

If the RusAF President or GenSec steps down oris removed before the end of their term of office,an ad-hoc and specific panel of independent
members appointed by RusAF (the RusAF
Vetting Panel**) will assess all replacement
candidates pursuant to a procedure and against
a set of criteria approved by WA (the RusAF
Vetting Rules).

To ensure new appointee meets
objective eligibility criteria and prevent a
puppet RusAF President/GenSec being
appointed once reinstatement has beenachieved.

As required.

Any improper removalof RusAF President or
GenSec.
(Where vacancy arises
properly) any failure
to use the RusAF
Vetting Panel or tofollow the RusAF
Vetting Rules in fillingvacancy.

RusAF Presidium to include these requirementsin the Conference/Election Regulations andselect replacement only from candidates
approved by RusAF Vetting Panel.
RusAF Presidium
5

All agendas, papers, and minutes of Presidium
meetings to be sent to the AIUM at the sametime as they are circulated to Presidium
members.

To remove opaque recording of
Presidium activities and decisions, and toensure full minutes of meetings are kept.

As required.

Repeated failure tosend required papers.

6

The AIUM, or an expert selected by AIU, toattend Presidium meetings in non-voting
advisory role.

To ensure external scrutiny, to help
ensure Presidium members understandand observe their supervisory role, and

All Presidium
meetings.

Failure to implement
recommendations
made by expert andendorsed by AIU.

3

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

To ensure the Presidium maintains its
strategic role and does not interfere
improperly in the management of RusAF.

As required.

Any interference by
the Presidium
members with thedaily running of RusAF,
or requiring greater
reporting from the
GenSec.

Presidium and RusAF GenSec to deliver report
to AIUM on matters considered by Presidium inperiod just ended, including in particular in
relation to RusAF strategic governance matters[format TBC].

To ensure external strategic scrutiny, tobuild and perpetuate trust andtransparency between WA, AIU and
RusAF. Interlocks with M&E visits [seemeasure no. 2]; thus every 3 months
RusAF is examined at strategic level.

Every 6 months(December andJune).

Failure to reportmaterial strategic
governance matters.

9

Presidium to actively support the anti-doping
and ethics agenda set by the RusAF
management.

Evidence to be sent to AIUM by AntiDoping Officer and RusAF’s independent
Ethics Officer and counter-signed by
GenSec.

Quarterly.

Presidium actions that
undermine the antidoping and ethics
agenda set by the
RusAF management.

10

Any changes to the RusAF constitution, statutes,
or regulations proposed by the RusAF
Presidium must be sent in draft to AIUM for
scrutiny and discussion.

Presidium has powers to change RusAF
areas of strategic significance that may
not be in accordance with WA bestpractices and requirements.

As required.

Any changes madewithout adequate WA
engagement.

COMPLIANCE MEASURERATIONALE

AIUM/expert to provide independent report ofeach meeting to AIU, with advice andrecommendations.

do not undertake any activities that may
not be in the best interests of RusAF.

7

RusAF management to be responsible for
implementation of strategy and day-to-day
management of RusAF affairs, and to report to
the Presidium only as per the RusAF
constitution and regulations.

8

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COMPLIANCE MEASURERATIONALE

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

Any candidate for membership of the Presidium
must be assessed by the RusAF Vetting Panelpursuant to the procedure and against the set ofcriteria set out in the RusAF Vetting Rules.

To ensure candidates for membership ofPresidium are fit and proper persons
without conflicts of interest (e.g., coaches
for national team).

As required.

Failure to observe
eligibility
requirements.

RusAF strategic policies, procedures, andprocesses to be reviewed by GenSec, incoordination with AIUM, to identify
enhancements that will help to protect RusAF’s
independence and institutional integrity in thecontext of the Russian external stakeholder
environment.

To enable all political and strategic levelsof RusAF governance to understandeach’s respective roles, understand how
a federation’s objectivity and integrity
are to be protected, how a federation isheld accountable, and what are theappropriate processes to guarantee thefederation’s independence anduninfluenced operation.

Periodic
engagement by
GenSec with AIUM.

Failure to implement
improvements
proposed by AIUM.

All significant interactions with MOS and ROC
on issues of strategic importance to RusAF to berecorded and submitted to AIUM in GenSec
monthly report, for assessment and oversight.

To ensure external stakeholders limit
contact to only appropriate matters andallow RusAF to act objectively andwithout inappropriate interference.

Monthly report.

RusAF Presidium to include these requirementsin the Conference/Election Regulations, so that
only candidates approved by the RusAF Vetting
Panel may become member of Presidium.
Engagement with external stakeholders
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13

Biannual visits by
AIUM, each toinclude meetings
with ROC and MoS.

External stakeholders
interfere improperly inthe management of
RusAF.

5

COMPLIANCE MEASURERATIONALE

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

Bringing the regions along to embracechange is complicated to maintain but
lies at the heart of true change in theapproach to Russian athletics andperformances at the national andinternational level.

Monthly (AIU will
review after 12months todetermine whether
frequency may
change).

Egregious violations at
the regional level of AD
or integrity regulations
that are not adequately
addressed by RusAF
management.

Annually.

Failure to deliver
training.

Relations with regions
14

RusAF GenSec to report to AIUM on the statusof Russian athletics, particularly in the regions[format TBC].
Report as a minimum to include details of
ADRVs, education programs, coaches training
course uptake and qualification, ratings criteria,
problematic and supportive regions, otherforms of integrity/ethics violations.

The opportunity for change in Russian
athletics is in place but requires robust
regular monitoring. It is a system
requiring sometimes daily coordination
inputs from the regions and RusAF, andactive monitoring and mentoring by
RusAF.

RusAF ethics, anti-corruption, and conflictsof interest
15

RusAF’s independent Ethics Officer to deliver
mandatory annual training on: Ethics Code to all
staff members and Presidium members.

The Ethics Code governs ethicalpractices, attempts at coercion,
malpractice or manipulation, and the
management of gifts, hospitality, conflictissues and anti-corruption measures. It isa catch-all protection of RusAF and its
staff in the face of potential improperinterference with good governancepractices.

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16

COMPLIANCE MEASURERATIONALE

FREQUENCY

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

Introduce a RusAF staff whistle-blower
incentivisation program.

To provide staff members with an
external, confidential outlet that they cantrust, to enable them to report
malpractice at the senior managementlevels.

As required,continuous impact,
on-going function.

Failure to maintain
incentivisation
program and/or
hotline.

'Hotline' mechanism of contact for staff to AIUM
and/or RusAF independent Ethics Officer.
17

Increase the visibility and user friendliness of the
sport integrity and anti-doping “hotlines” withemphasis on the whistleblowing policy andaspects of confidentiality and data protection.

To increase the number of reports,
explain in more details the reporting
possibilities. Reflects remedial action 1
and recommendation 3 of the
independent auditors’ report.

As required.

Failure to implement
the improvements.

18

RusAF independent Ethics Officer to proactively
police and enforce the Ethics Code, Conflicts ofInterest and Anti-Corruption policies (with full
support of RusAF management and Presidium).

To hold all staff and directors andofficers and members of boards andcommittees to professional standards
that are punishable if breached.

As required,continuous impact,
ongoing application.

Failure to enforce
Ethics Code effectively.

19

RusAF independent Ethics Officer to report to
GenSec but also to write independent andconfidential report to AIUM on matters of
implementation of the Ethics Code, training,
violations, and outcomes [format TBC].

To provide further assurance by making
RusAF’s independent Ethics Officer aseparate channel of independent
reporting to AIU.

As required,continuous impact,
ongoing role.

Failure to report.

20

Any material proposed changes to RusAF’s
independent Ethics Officer’s accountabilities,
scope of work, or role must be sent to AIUM forprior scrutiny, discussion, and approval.

To ensure the efficacy of RusAF’s
independent Ethics Officer’s role.

As required,continuous impact,
ongoing role.

Material changes madewithout AIU’s
approval.

21

If RusAF’s independent Ethics Officer steps
down or is removed, any candidates to replace

To ensure candidates for RusAF’s
independent Ethics Officer are fit andAs required.

Removal of position of
RusAF independent

Reports every six
months.

7

COMPLIANCE MEASURERATIONALE

RusAF’s independent Ethics Officer must be
assessed by the RusAF Vetting Panel pursuant
to the procedure and against the set of criteria
set out in the RusAF Vetting Rules approved by
AIU.

proper persons, given this is a key
assurance role.

FREQUENCY

Ethics Officer per se, or
removal of person who
is RusAF’s
independent Ethics
Officer without proper
objective grounds.

Only candidates approved by the RusAF Vetting
Panel are eligible to become EO.

Failure to observe
eligibility
requirements in
respect of
replacement.

RusAF regulations to be amended as necessary
to enshrine such eligibility requirements.

22

A formal coordination process between RusAF’s
independent Ethics Officer and RusAF AntiDoping Department (ADD) to be maintained.
The coordination must include joint planning oftraining and communication activities, ratings ofregional federations, joint assessment of risk
areas that require enhanced reviews orinterventions. Rating system covering antidoping, ethics and integrity for regions shall bemaintained and jointly reviewed on a regularbasis by ADD and EO. Ratings should continue
being communicated in translated form to AIUHead.

EXAMPLE OFPOTENTIAL
MATERIAL FAILURES

There are a lot of synergies between thework of RusAF’s independent Ethics
Officer and the work of the ADD. It is
important to avoid overlap (e.g., training,communication, engagement activities),
avoid silos in assessing risks, and toprevent adverse reputational impact on
the two key lines of defence.

Continuous.

8Anti-Doping***
23

A formal coordination process between the AIU
and RusAF ADD to be maintained to facilitateand ensure the AIU’s prospective andretrospective oversight of RusAF’s anti-doping
activities, and full collaboration by RusAF ADD
with the AIU in respect of those activities,
including actioning any directions given by the
AIU in relation to any element of therequirements set out in these Special
Conditions.

24

RusAF ADD to be fully staffed and financially
supported at least to the same extent as atreinstatement.

To ensure effective coordination andimplementation.

Effective anti-doping efforts in Russian
athletics lie with the RusAF ADD. Anyefforts to reduce its effectiveness must be
resisted and reported. RusAF ADD has to
RusAF ADD to maintain regular engagement andpenetrate across and into the regions tocommunication with regional anti-doping
create a rejection of doping as a default
efforts.
approach, and to encourage athletes to
RusAF ADD to comply with all of thecompete without doping.
requirements of Rules 15.4 and 15.5 of the WA
Anti-Doping Rules (as amended from time totime), as well as these Special Conditions andany additional requirements that the AIU
determines should be imposed on RusAF inorder to ensure RusAF’s full compliance with its
membership obligations.

Continuous.

Reporting monthly(AIU will review
after 12 months todetermine whether
frequency may
change).

A reduced capacity ofstaffing level or budget
allocation.

Other requirements- continuous.

RusAF ADD to provide independent reporting to
the AIU (format TBD) on that compliance,
including its status, progress, ADRVs, testingand education programs, regional AD programsand effectiveness, results management cases,
and problems arising from within RusAF or

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RUSADA (and, annually, the results and analysis
of a Sport Integrity & Anti-Doping Athlete,
Athlete Support Personnel and Stakeholder
Survey, including comparison with results fromprevious years).
25

RusAF to share information and intelligencewith RUSADA and AIU. RusAF to ensure that
RUSADA engages in an annual program ofstorage of samples (including those taken froman AIU-agreed priority list of selected athletes)for periodic re-testing as agreed with the AIU.

To comply with best practice and toincrease effectiveness and deterrent
effect of RusAF testing.

Periodic re-testingof stored samples,
as agreed with the
AIU.

Failure to cooperate asrequested by AIU.

26

RusAF to post immediately information on its
website re: provisional suspensions, ADRVs,
sanctions, and outcomes of cases. RusAF to post
statistics of testing activities at least quarterly,
and more frequently if made available by
AIU/RUSADA more frequently.

To ensure transparency and to develop
trust by international stakeholders in
Russian anti-doping activities.

As indicated in lefthand column.

Failure to post
required information
on a timely basis.

If the Head of the RusAF ADD steps down or isremoved, any candidates to replace them must
be assessed by the RusAF Vetting Panelpursuant to the procedure and against the set ofcriteria set out in the RusAF Vetting Rules
approved by the AIU.

To ensure candidates are fit and proper
persons, given this is a key assurancerole.

As required.

Improper removal of
Head of ADD.

27

Only candidates approved by the RusAF Vetting
Panel are eligible to become Head of AD Dept.

Part of global efforts to de-mystify
testing activities, and to show RusAF's
engagement with best practices.

Failure to observe
eligibility
requirements in
respect of
replacement.

RusAF regulations to be amended as necessary
to enshrine such eligibility requirements.

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28

RusAF to maintain a Disciplinary Commissionthat manages disciplinary processes in an
impartial, fair and consistent manner.

To provide further assurance andaccountability in respect of integrity
systems.

Continuous.

Failure to maintain
Disciplinary
Commission.

The GenSec and EO to report on processes andall outcomes monthly.
Financial matters
29

RusAF must sign and return a separate Costs
Agreement, in a form acceptable to WA, thatcommits RusAF to pay the costs that WA and the
AIU incur in enforcing and assessing compliancewith these Special Conditions, the requirementsof World Athletics Anti-Doping Rules 15.4 and
15.5, and any other requirements imposed aspart of the post-reinstatement process.

The AIU will provide an approximation of
its annual expected costs approved andsigned by the Head of the AIU, for
RusAF’s budgeting purposes, although
the actual costs may vary according tothe ongoing demands on WA/AIU timeand activities supporting RusAF.

Invoices will be
issued to RusAF ona regular basis forcosts incurred todate, as set out in
the Costs
Agreement.

A failure to sign andreturn the Costs
Agreement withintwenty-one days of its
receipt from World
Athletics shallconstitute a material
breach of these Special
Conditions, as shall any
non-payment ofamounts due under the
Costs Agreement
within the stipulated
deadline.

30

Annual budget proposals for RusAF to be sharedfor discussion and guidance with AIUM, withprojected annual income (including
identification of income sources) and costs bydepartment and operational intent for all
functional areas.

RusAF is vulnerable to budget cuts but its
anti-doping department and associatedactivities should be maintained at its prereinstatement levels.

Annually.

Any reduction in
overall RusAF budget
allocation on antidoping measures.

31

Any proposed reductions in spend perfunctional area to be assessed by AIUM andM&E experts for potential impact on good
governance/assurance requirements.

RusAF overall budget could be reduced
resulting in risk to other areas:
education, cases, governance, ethics,
investigations.

Annually.

Any reductions inspend that materially
impair assurance
provided by RusAF

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governancearrangements.
32

M&E to check that internal fiscal management
remains flexible, timely and service providers
are paid on time; funds are appropriatelyaligned to the functional tasks; salaries andbonuses are allocated to ensure recruitment andretention of human resources required to fulfil
requirements of these Special Conditions;monies are disbursed appropriately andaccounted for transparently.

Transparent budgeting and financial
management are key elements of good
governance and critical for successful
implementation of the reinstatement
plan. Under the previous RusAF regime,
managing the internal spend of funds had
been opaque, dubious in part, andobstructive. Some processes werearbitrary and subjective. The new RusAF
senior leadership has been transparent
and effective in its fiscal management,
and the M&E requirements are designed
to assist in maintaining and sustaining
the professional fiscal management
approach.

Every 6 months as
per expert visit andagreed M&E
template.

33

Financial audit to be done annually by anindependent third-party auditor approved by
AIU HeadO (or their nominee).

To provide external scrutiny andassurance.

Annually.

To ensure effective external oversightand scrutiny.

As required.

Other
34

RusAF to respond promptly, accurately, andcompletely to any requests for information
made by AIUM to address concerns about the
integrity of RusAF governance and/or otherintegrity matters under RusAF’s jurisdiction,
whether arising from AIU investigations,substantial assistance, or otherwise.

Any failure to provide
prompt, accurate, andcomplete responses.

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35

The AIU has been unsuccessful in its efforts toobtain certain outstanding Moscow Laboratory
Information Management System (LIMS) datafrom the Moscow laboratory, and therefore forthe time being the AIU has closed its
investigation into the matter. However, if
outstanding LIMs data is subsequently found,
RusAF must ensure it is passed on to the AIU forresults management purposes without delay.

To ensure that those who havecommitted historic anti-doping ruleviolations (ADRVs) are disciplined,
reinforcing the zero tolerance for doping.

Ongoing.

If the outstanding LIMS
data is discovered andthe AIU are notinformed of and/or notprovided with theoutstanding LIMS data.

____________________________*
RusAF General Secretary will act under internal RusAF delegations of authority and may need authorisations from the RusAF President to carryout activities prescribed in this document. For the avoidance of doubt, all documents to be sent on behalf of RusAF to external third parties must be firstagreed by the RusAF President. Any communication in any written form that is sent to World Athletics and/or the AIU by or on behalf of the RusAF
General Secretary or the RusAF President may be relied upon by them as a duly authorised communication that is duly authorised by and is binding
upon RusAF.
**
If any RusAF Vetting panel/ process described in this document contradict existing Russian laws, then such panel/process should be of anadvisory nature. Members of the RusAF Vetting Panel shall be independent and proposed by the RusAF President and approved by the Athletics Integrity
Unit.
***
Where these Special Conditions create a requirement to obtain the approval of the Athletics Integrity Unit, such approval will be valid and bindingon the Athletics Integrity Unit if provided in any written form sent by or on behalf of the Head of Athletics Integrity Unit.

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