Japan Association for the International Horticultural Expo 2027, YokohamaSpecial Note Related to Sustainability

1 Compliance with the Code of Sustainable Procurement
As the Japan Association for the International Horticultural Expo 2027, Yokohama (hereinafterreferred to as the “Association”) aims to operate a sustainable expo, it has formulated the Code ofSustainable Procurement, prescribing standards and operational procedures, etc. to achievesustainable procurement of goods, services, and works.
Parties and exhibitors, etc. who enter into a contract with the Association (hereinafter referred to as
the “Contracting Parties, etc.”) are requested to understand the contents and standards, etc. of theCode of Sustainable Procurement and comply with the said Code in the fulfilment of their contracts.

2 Submission of Check Sheet and Letter of Commitment
Those who wish to enter into a contract or become an exhibitor, etc. are required to submit theImplementation of Actions to Ensure Sustainability (Check Sheet) to the Association in advance.
(Any entity that submits a quotation or wishes to become an exhibitor is required to submit theCheck Sheet in Excel format.)In addition, the Contracting Parties, etc. are required to submit the Letter of Commitment for
Ensuring Sustainability to the Association at the time of entering into a contract.
(If the contract format specified by the Association is not used, the Letter of Commitment shall be
submitted at the time of the placement of the order or at the time of the contract.)

3 Special Provisions for Ensuring Sustainability
The following special provisions are added to the contract.
(If the contract format specified by the Association is not used, the following provisions shall serveas special specifications.)1

Ensuring Sustainability
Article 1
Parties and exhibitors, etc. who enter into a contract with the Japan Association for the International Horticultural
Expo 2027, Yokohama (the “Association”) (hereinafter referred to as the “Contracting Parties, etc.”) shall promotea wide range of initiatives to ensure sustainability, such as compliance with laws and regulations and consideration
for the environment, human rights, labour, fair business practices, and the local economy, while working on firmly
establishing a sustainability-oriented mindset in wider society.
Article 2The Contracting Parties, etc. shall, in performance of their contracts, make efforts to understand the Code of
Sustainable Procurement (hereinafter referred to as the “Procurement Code”) separately prescribed by theAssociation, and shall comply with the Procurement Code.
(https://expo2027yokohama.or.jp/en/about/sustainability/)
Article 3
The Contracting Parties, etc. shall make efforts to disclose and explain the implementation status of actions tocomply with the Procurement Code, including investigation of and engagement with their supply chains, if theAssociation requests them to report on the status.
Article 4
The Contracting Parties, etc. shall provide cooperation if the Association requests them to go through verification
and/or monitoring processes of the Association or audits by a third party designated by the Association, with respect
to their compliance with the Procurement Code. Provided, however, this does not apply if the Contracting Parties,etc. have a valid reason that prevents them from providing cooperation.
Article 5
If the Association demands remedial measures due to noncompliance of the Procurement Code by the ContractingParties, etc., the Contracting Parties, etc. must implement remedial measures and report the results to theAssociation.

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