International seminar for tackling illegal logging, 2007 II in Yokohama
Invitation for Report Presenters
Since April 2006, the Government of Japan has started to implement measures topromote the purchase of wood and wood products verified for their legality andsustainability in order to address the global issue of illegal logging and to encourage theprocurement of environmental friendly products. As a part of this measure, theForestry Agency of Japan developed “a guideline for the vertification of legality andsustainability of wood and wood products” in February 2006, and announced it to theworld and Japan, while promoting the development of a supply system based on thisguideline. In order to encourage and disseminate the use of wood products vertified fortheir legality and sustainability, the Japan Federation of the Wood Industry Association
is hosting the captioned seminar from December 3 to 4, 2007, as a part of its project topromote comprehensive measures to tackle illegal logging. (Please refer to the attachedseminar implementation plan for details.) The Federation would like to invite relevant
personnel to make a presentation under the theme “Verification system of legality andsustainability of wood and wood products by exporting countries” of the seminarprogram, and would appreciate your applications.

1. Eligible individuals
Any personnel responsibel for the construction of verification system, or any otherappropriate personnel sutable to explain the verification system, at verification-issuingorganizations/exporters who issue or are preparing to issue verification on the legality
or sustainability of export timber in line with the Japanese guidelines or atorganizations guaranteeing the reliability of the verification in countries or regions
exporting timber to Japan.

2. Outline of the report presentation(1) Forest management of the related region and Japan’s procurement policy
Outline of the forest law enforcement and governance in the region and and a generalevaluation of the current situation in forest management / Evaluation of Japan’sGreen Purchasing Law and the Guideline, and their impacts on the forest managementin the related region(2) Japan’s Guideline and its relation to the certificates
The items vertified by the vertification / mechanisms to check the legality at the timeof the logging / mecanisms to check sustainability / mechanisms for separation
management(3) Future challengesProblems in the current vertification system and the issues to be inpruved in thefuture3. Participation in the Seminar
Presenters are, in principle, requested to participate in the Seminar and provide theirpresentation either orally or in the form of poster sessions.

4. Invitation schedule
September 30, 2007
Closing day for applications (Use the attached application
form, write a brief profile of the presenter and the outline of the report on theverification system, and submit it to the Secretariat).
The middle of October, 2007
Determination of the Program(The result of application review to be announced)
The beginning of November, 2007 Closing day for the submission of presentation outline
The middle of November, 2007 Closing day for the submission of presentation dataDecember 3 and 4, 2007 Seminars to be held

5. Treatment of reports submitted
After the review, the reports will be distributed as seminar materials. In addition,
the reports will be published as a part of the seminar report and presented on the legal
logging page of the Council for Tackling Illegal Logging Issue’s web site(http://goho-wood.jp/), along with the outline of discussions during the Seminar.

Appendix 1

Application Form for Voluntary Paper
for International Seminar for Tackling Illegal Logging, 2007 II in Yokohama"A credible and distributable system for verifying
Goho(=legal) wood and wood products”
AuthorLast Name:
Dr. /

Mr. /

First Name:
Mrs. /

Ms. /

Other

Middle initial:

E-mail :Job Title:
Department:
Company/Organization:
Address: (Choose one:Work/Home)

Zip code:Country:

Phone: +Fax: +Country CodeArea Code

NumberCountry CodeArea Code

NumberRelated Verification system
Name of the system

Responsible organization
Present situation

Running since/PaperTitle
Outlineno more than 150 words/PlanningAppendix 2
Summary of the verification scheme
Name of thesystem
Related AreaGeneral
overview ofverification

Scheme tocheck forlegality at thetime oflogging

Name in home language
Name in English xxx verification system
Region /Country
Party responsible for issuing verification
NameLocation
Communication
Outline of issuing process（Copy of verification documents should be attached）
The system shall verify legality only□/or both sustainability□
Definition of legality
Relevant laws
Details of presumed illegal activities
Procedures for retaining and verifying the evidenceScheme implemented by the third party and so on to ensure reliability
If the system verifies only legality
this item would be omitted.
Scheme tocheck forsustainability

Definition of sustainability
Procedures for retaining and verifying the evidence
Scheme implemented by the third party and so on to ensure reliability

Scheme ofseparative
custody
management

Real picture of the dealings, from logging to export
Procedure for ensuring separative custody management
Scheme implemented by the third party and so on to ensure reliability

Future TaskandPerspectives

Criticisms against the system and recognition of problems
Remediation procedure

Future perspectives
ReferenceAuthor

Web site
URLContactName Title Organization
Email address