Sponsorship Prospectus

Contents

As of May, 2019

I．General Information
２．Congress overview

3II．Sponsorship
１．Sponsorship Packages: Levels
２．Application Guidelines

78

III．Exhibition
１．Guideline
２．Application Guidelines

1011

IV．Advertisement
１．Sponsorship Options
２．Application Guidelines1316

Invitation to Tokyo
Nowadays, we are living in a transitional era in the field of cartography. With the latest technology,maps are not only for professionals to study and explore, but are widely used among the generalpublic. Japan, with the uniqueness of the use of maps and the cutting edge technology in mapping,would surely offer every delegate a new and fruitful experience during the Conference.
The Conference venue will be the National Museum of Emerging Science and Innovation, locatedin the beautiful Tokyo bay area. The area is where some of the main facilities of the 2020 Olympic
and Paralympic Games will be located, sure to be some of the most attractive spots in Tokyo. TheMuseum is equipped with excellent space for our conference sessions, map exhibition and technicalexhibition.
Greater Tokyo, although a metropolis with over 37 million citizens, is known to be the one of thesafest cities in the world. The City has various charms to visit and experience, from historicalmonuments to museums to theatres. Shopping in large department stores as well as small shops on
the tiny streets is another enjoyable moment. Tokyo is also known for its gourmet, with over 100,000
restaurants the most Michelin stars in the world. The proposed date of the Conference is July, which
will be just after the end of the rainy season, and summer in the northern hemisphere.
I look forward to welcoming you all to Tokyo for ICC 2019 to share significant scientific findings aswell as cultural experiences. I am confident that you will all enjoy the Japanese hospitality in Tokyo.

Takashi MORITALOC President

1I. General Information

Conference Overview
1 Conference Name
The 29th International Cartographic Conference (ICC2019)2 Organizing Body
ICC2019 Organizing Committee
3 HostInternational Cartographic Association (ICA)
4 Date15th-20th July 2019
5 Venue
The National Museum of Emerging Science and Innovation (Miraikan) & Tokyo International
Exchange Center
6 ThemeT01

Art and Cartography

T02

Atlases

T03

Cartographic Heritage into the Digital

T04

Cartography and Children

T05

Cartography in Early Warning and Crisis Management

T06

Cognitive Issues in Geographic Information Visualization

T07

Education and Training

T08

Generalisation and Multiple Representation

T09

Geospatial Analysis and ModelingT10

GI for Sustainability

T11

History of Cartography

T12

Location Based Services

T13

Map Design

T14

Map Production and Geoinformation Management

T15

Map Projections

T16

Maps and Graphics for Blind and Partially Sighted People

T17

Maps and the Internet
3

T18

Mountain Cartography

T19Open Source Geospatial Technologies

T20

Planetary Cartography

T21

SDI and Standards

T22

Sensor-driven Mapping

T23

Topographic Mapping

T24

Toponymy

T25

Ubiquitous Mapping, Spatial DB and IoT-Based Systems

T26

Use, User and Usability Issues

T27

Visual Analytics

T28

Marine Cartography

T29

Digital Humanities and GIS

T30

GIS, Remote Sensing and Cartographic Theory, Methodology and Applications

T31

Visualization and Analysis of Geographical Process

T32

Mapping Cities

T33

Design and visual variables: Rethinking Jacques Bertin

T34

Geo for All: Open source GIS education

T35

Crowdsourced Geospatial Information

T36

Transition to Modern and Contemporary Mappings

T37

Maps for SDGs

T38

Mapping the Environment

T39

Theoretical Cartography

T40

AI, Robotics, Autonomous Cars and Mapping

T41

Maps and Games

T42

Big Data and Data ScienceT43Others4II. Sponsorship51) Sponsorship package: Levels
Three kinds of sponsorship packages (Global, Hemisphere, and Continental) are available according toaccumulated amount of application such as cosponsored fee of symposium, exhibition fee andadvertising fee.
You will receive benefits and acknowledgements according to the level of contribution.
Please consult with secretariat if you would like to customize the content of package.

※Deadline: Friday, 31 May 2019
1.

GLOBAL SPONSOR

JPY2,000,000 (tax excluded)

Following benefits are included:

Post your advertisement on the Official website and App of ICC2019



Link from Official website of ICC2019 to your company’s website

Offer of contact list of participants

Post your company logo and advertisement on all the printed materials and signboards

Acknowledgement at opening ceremony and closing ceremony

Up to 5 free participation to ICC2019



5 free of “sponsor” badges



Insert your advertisement goods in Conference bags



List your company logo on official App and a link to your company’s website

Priority allocation of your exhibition space

2. HEMISPHERE SPONSOR

JPY1,000,000 (tax excluded)

Following benefits are included:

Post your advertisement on the Official website and App of ICC2019



Link from Official website of ICC2019 to your company’s website

Offer of contact list of participantsUp to 3 free participation to ICC2019



3 free of “sponsor” badges



Insert your advertisement goods in Conference bags



List your company logo on official App and a link to your company’s website

Priority allocation of your exhibition space6

3. CONTINENTAL SPONSOR

JPY500,000 (tax excluded)

Following benefits are included:

Post your advertisement on the Official website and App of ICC2019



Link from Official website of ICC2019 to your company’s website

Offer of contact list of participantsUp to 2 free participation to ICC2019



3 free of “sponsor” badges



Insert your advertisement goods in Conference bags



List your company logo on official App and a link to your company’s website

Priority allocation of your exhibition space2) Application Guideline
All sponsors will be treated on a “first come, first served” basis. No applications can be accepted after thedeadline date.

1.

How to apply

Please complete and return the attached application form either by e-mail or fax to the conference
secretariat as follows.
ICC2019 Secretariat (c/o ISS, INC.)
Mita MT Bldg. 8F, 3-13-12 Mita, Minato-ku, Tokyo 108-0073
E-mail: icc2019@issjp.com
TEL：+81(0)3-6369-9984 FAX：+81(0)3 -3453-1180
We will need your company name which you write in the form to print in program book, so please makesure that your company name is current. And same for your company logo.
(Upper and lower cases will appear exactly as you stated.)2.

Terms of payment

All payments must be made in Japanese Yen (JPY).
The invoice will be sent to you after we accept your application form. Please make a payment into thedesignated bank account (indicated on the invoice) by the designated payment date.
Please note that all transfer charges must be paid by the applicants.

3.

Cancellation

We do not accept cancellation after your payment is made.

7

8

III. Exhibition Prospectus

9Exhibition Guidelines
Date： July 15th (Mon) - July 20th (Sat), 2019
Conference Venue：The National Museum of Emerging Science and Innovation (Miraikan),
Tokyo International Exchange Center
Exhibition Area： Tokyo International Exchange Center, Main Foyer (3F)

Deadline: Friday, 31 May 2019
Schedule：Setting Up July 15th 2019 P.M.～/Removing July 20th 2019 P.M.（tentative）※Details will be informed soon.
Fee and Space
Booth Type

Unit

Basic Space

1Size
3.24m

Fee(Tax excluded)2

JPY 300,000(W1.8m×D1.8.m)

InclusionExhibition Space
Exhibition booth(Shell Scheme Frame)
LightingElectric Socket + Electricity

2 Chairs

1 Table
Fascia sign
1 Badge to enter ICC2019

2 Exhibiting Company Badges
Company Name in the Program Book

Number of Unit（tentative）
30 units
Each exhibition spot will be decided by theorganizing committee.

Exhibition from Overseas
Please contact the committee in case of exhibiting any equipment that are not permitted in Japan.
For any exhibits from overseas, please follow the ATA Carnet guidelines.

Use of Water and Propane
It is prohibited to use water, propane gas and compressed air at the exhibition area.

Management of Exhibition Hall
The organizing committee will do its best to provide security for the exhibits and exhibition area.
However, they are not liable for any accident, theft or loss of any items caused by a natural disasteror inevitable force, or for any disaster resulting from acts of participants within the booth.
10Conference of Congress Period, Opening Hours and Venue
Conference period, exhibition opening hours and venue might be changed due to unavoidable
circumstances. We take no responsibility whatever for any damage or loss caused by this change.

1) Application Guideline
Applications for exhibitions will be taken into account on a “first-come, first-served” basis with payment
complete. Applications cannot be accepted after the deadline date.

1.

How to apply
Please fill in the Application Form attached and send it to the Secretariat below via e-mail or fax.
ICC2019 Secretariat (c/o ISS, INC.)
Mita MT Bldg. 8F, 3-13-12 Mita, Minato-ku, Tokyo 108-0073
E-mail: icc2019@issjp.com
TEL：+81(0)3-6369-9984 FAX：+81(0)3 -3453-1180
Your Organization/ Company Name will be printed on the Program as you write in the application form.
Please be careful not to misspell (including all upper and lower cases).

2.

Terms of payment
All payment must be made in Japanese Yen (JPY).
The invoice will be sent to you after we accept your application form. Please make a payment into
the designated bank account (indicated in the invoice) by the designated payment date.
Please note that all transfer charges must be paid by applicants.

3.

Cancellation
We do not accept cancellation after your payment is made.

11

IV. Advertisement & Promotion

121) Sponsor Options
Advertisement in conference Products※Deadline Date: Friday, 31 May 2019
Program Book (estimated distributing number: 1,100 books)
Program book will be given to all attendants. Design fee is not included.
Format：Please send draft as illustrator data.

Category

Program book1.

Publication Space andCosts

Available

Specification(tax excluded)

Slots

Outside Back Cover／Color

JPY120,000

1Inside Front Cover／Color

JPY100,000

1Inside Back Cover／Color

JPY100,000

1Inside 1-page spread／Color

JPY80,000

3Inside 1/2 Page／Color

JPY50,000

3Social Events & Other Items※Deadline Date: Friday, 29 March 2019

Coffee BreakCoffee and tea will be served to all participants maximum of twice a day during the conference.
Sponsorship fee contains cost of coffee, however, the organizing committee might ask you for extra
costs if there is an additional order.
Time: 10:00-10:30, 15:00-15:30 (Maximum of twice a day)Category

PR Media and Specification1)

signboard.

Coffee Break(One day)

The company logo will appear on the2)The company logo will be listed in theprogram & abstract booklet

13Costs

Available(tax excluded)

Slots

JPY500,0003

Welcome Reception
Date: July 16th (Tue)
Time: 18:00Venue：National Museum of Emerging Science and Innovation (Miraikan), “Symbol Zone”

Category

WelcomePR Media and Specification

1)

The company name will appear on theCosts

Available(tax excluded)

Slots

JPY1,500,000

1CostsAvailable(tax excluded)

Slots

JPY3,000,000

1sponsor board.

Reception
2)

The company name will appear on thesign board at the reception room.

3)

Acknowledgement at Welcome Reception
and speech opportunity.

4)

Distribution of company goods leaflets
during Welcome Reception.

Gala Dinner
Date: July 19th (Fri)Time: 18:00Venue: Happo-en (Shirogane Minato-ku Tokyo)

Category

Gala Dinner

PR Media and Specification

1)

The company name will appear onthesponsor’s signboard.
2)

The company name will appear on thesignboard during Gala dinner3)

Acknowledgement at Gala Dinner andspeech opportunity.

4)

Distribution of company goods leaflets
during dinner.

142. Promotion Material※Deadline: Friday, 31 May 2019
Conference Bag Insert（Estimated production: 1,100）
Documents will be inserted inside the Conference bags which will be provided to all participants.
Size of the document: Smaller than size A4Documents must be produced and delivered by the sponsor company.

Category

Costs

Available Slots（tax excluded）
Congress Bag Insert

JPY150,00010(1 Leaflet)

Name Tags and Straps
Sponsor company logo and name, or company logo and product name will be printed on Name Tags
and Straps (Estimated production: 1,100) that all participants will wear.

Category

PR Media and Specification

1)

Available(tax excluded)

Slots

JPY2,000,000

1

Costs

Available(taxSlots

the sponsor’s signboard.

Name Tagsand Straps

The company name will appear onCosts2)

Sponsor company logo and name, orcompany logo and product name will be
printed on the Name Tags and Straps.

Note Pads and Pens
Category

PR Media and Specification

excluded)1)

The company name will appear on
the sponsor’s signboard.

Note Pads and Pens

2)

Sponsor company logo or sponsor
company name or product name will be
printed on the Note Pads and Pens.

※Existing company goods can be distributed
instead of the Note Pads and Pens.

15

JPY1,000,00012）Application Guideline
Applications for exhibitions will be taken into account on a “first-come, first-served” basis with payment
complete. Any applications cannot be accepted after the deadline.
１．How to apply
Please fill in the Application Form attached and send it to the Secretariat below via e-mail or fax.
ICC2019 Secretariat (c/o ISS, INC.)
Mita MT Bldg. 8F, 3-13-12 Mita, Minato-ku, Tokyo 108-0073
E-mail: icc2019@issjp.com
TEL：+81(0)3-6369-9984 FAX：+81(0)3 -3453-1180
Your Organization/ Company Name will be printed on the Program as you write in the application form.
Please be careful not to misspell (including all upper and lower cases).
2．Terms of payment
All payment must be made in Japanese Yen (JPY).
The invoice will be sent to you after we accept your application form. Please make a payment into thedesignated bank account (indicated in the invoice) by the designated payment date.
Please note that all transfer charges must be paid by applicants.
3．Cancellation
We do not accept cancellation after your payment is made.

16