EXPO 2027

YOKOHAMA JAPAN

Code of Sustainable Procurement(Summary Version)

Created in January 2024
Japan Association for the International Horticultural Expo 2027, Yokohama

Summary of the Code of Sustainable Procurement⚫ We formulated the Code of Sustainable Procurement (Procurement Code) in January 2024, which the Association andexhibitors, etc. shall adhere to in the procurement of goods and services, implementation of construction, and other processes.

⚫ As five common standards and six standards by item were established for the Tokyo 2020 Olympic and Paralympic
Games and Expo 2025 Osaka, Kansai, Japan, we formulated the same standards according to these precedent cases as they
are matters of high importance for EXPO 2027 YOKOHAMA JAPAN.
⚫ In addition, for standards by item, we have also established a new category called “7 Plants,” which is unique to EXPO
2027 YOKOHAMA JAPAN.

Item

Composition of the Procurement Code for EXPO 2027 YOKOHAMA JAPANSustainability
Standards(Common Standards)

We established the following five common standards that will be applied uniformly to all goods, services,and works.
1 General provisions, 2 The environment, 3 Human rights, 4 Labour, and 5 The economy
For important goods, services, and works, we established the following seven standards by item.

Standards by item

1 Wood materials, 2 Paper materials, 3 Agricultural products, 4 Livestock products, 5 Fishery products,
6 Palm oil, and 7 Plants

Reference:Sustainable sourcing code : Tokyo 2020 Olympic and Paralympic Games, Olympic World Library
Code of Sustainable Procurement (Second edition), Japan Association for the 2025 World Exposition Website

2

Scope of application of the Procurement Code⚫ For EXPO 2027 YOKOHAMA JAPAN, we have followed the example of Expo 2025 Osaka, Kansai, Japan to include
Suppliers, Licensees, Exhibitors, etc., and contracting parties beyond these parties in the scope of application.
Since the business characteristics as well as the forms and sizes of exhibitors, etc. vary, we carefully considered thecontent of the Procurement Code to enable exhibitors, etc. to be compliant with the code.
Contract with the Association(1) Direct contracting party with the
Association

The
Association

Contract with (1)Contracting
party with (1)and beyond

EXPO 2027
YOKOHAMAJAPANTokyo 2020
Olympic andParalympic
Games

Expo 2025
Osaka, Kansai,
Japan

Suppliers

Businesses(Goods, services, and works)

Businesses

In scope

In scope

In scope

Licensees

Licensees

Businesses

In scope

In scope

In scope

Exhibitors,
etc.

Exhibitors, etc.
(State governments,
international organizations,
local governments, businessenterprises, andorganizations, etc.)

Businesses

In scope－

In scope

Reference:Sustainable sourcing code : Tokyo 2020 Olympic and Paralympic Games, Olympic World Library
Code of Sustainable Procurement (Second edition), Japan Association for the 2025 World Exposition Website

3Summary of the sustainability standards (common standards)⚫

By taking into account the latest social situations and other matters, we have established five sustainability
standards (common standards) comprised of 1 General provisions, 2 The environment, 3 Human rights,
4 Labour, and 5 The economy.

Standards

Summary of Common Standards

Items (excerpt)

1 General provisions• Complying with domestic and international laws and regulations,etc. and respecting international norms.

• Compliance with laws and regulations• Prohibition of retaliatory action

2 The environment• Ensuring that goods, services, and works meet the standards set bynational laws, regulations, and policies, etc. to reduce
environmental impact.
• Giving consideration to reducing environmental impact across theentire value chain in the lifecycle。

• Utilisation of renewable energy• Promotion of the 3Rs & renewables and circular
economy• Reduction of plastic product use and mitigationof its contamination of the environment• Conserve biodiversity

3 Human rights• Respecting the United Nations Guiding Principles on Businessand Human Rights, the Association calls for diversity and inclusion
to achieve inclusive exposition operations.

• Respect for international human rights standards• Prohibition of discrimination and harassment• Respect for the rights of women, people withdisabilities, and children

4 Labour• Respecting the Core Labour Standards of the International
Labour Organization (ILO) and ensuring appropriate worker
management and work environment to achieve decent work.

• Respect for international labour standards• Prohibition of long working hours, etc.
• Workplace health and safety

5 The economy• Focusing on initiatives related to fair business practices and local
economy to harmonize the three elements of the environment,
society, and the economy in economic and business activities and tocontribute to the sustainable growth of Japan’s economy.

• Prevention of corruption• Appropriate information management• Stimulation of the local economy

4Summary of standards by item⚫
⚫

In addition to common standards, we will apply standards by item that prescribe matters related to the details andquality, etc. of important goods, services, and works.
We have established seven standards by item, including a new category called “7 Plants,” which is uniqueto EXPO 2027 YOKOHAMA JAPAN.

Standards

Summary of standards by item

1 Wood materials• Ensuring appropriate logging processes and forest management, conservation of ecosystems, respect for the rights ofindigenous peoples and local residents, and assurance of the occupational safety of workers.

2 Paper materials• Utilising recycled pulp, and for virgin pulp, complying with the same standards that are applied to wood materials.

3 Agricultural products• Ensuring food safety, agricultural production in consideration of adjacent environments and ecosystems, and theoccupational safety of workers, among other matters.

4 Livestock products• Ensuring food safety, environmental conservation, the occupational safety of workers, and the rearing and management of
livestock in consideration of the comfort of livestock, among other matters.

5 Fishery products• Ensuring appropriate fishing and production, resource management for wild fishery products, conservation of ecosystems
and food safety in the production of farmed fishery products, and the occupational safety of workers, among other matters.

6 Palm oil• Ensuring compliance with laws and regulations of the country of production as well as other relevant laws and regulations,conservation of the environment at production sites, and the occupational safety of workers, among other matters.

7 Plants• Ensuring production of ornamental plants in consideration of adjacent environments and ecosystems, and the occupationalsafety of workers, among other matters.

5

1 Summary of procurement standards for wood materials
Woodmaterials
subject to thestandards• Lumber, composite wood, cross laminated timber,plywood, laminated veneer lumber, and flooring boards
used as building materials• Plywood boards used for building concrete moulds• Wood used for furniture

How to verify
satisfaction of
the requirements• Documents concerning the certifications andrequirements must be retained for five years, andthey must be submitted if requested by the
Association.

Requirements to be satisfied

Ways to show that the requirements (1) through (5) are satisfied(1) The timber should be logged through appropriate
processes that conform to the forest-related laws andregulations of the country or territory where the raw woodis produced.

⚫ Materials certified by FSC, PEFC, or SGEC
⚫ For non-certified materials, the satisfaction of the requirements shall be verified
through the following methods.

(2) The timber derives from forests that are maintained andmanaged based on medium- to long-term plans or
policies.

✓ Materials are in compliance with the guidelines established by Japan’s
Forest Agency and their legality has been verified. Plywood boards forconcrete moulds are in compliance with the Policy on Promoting Green
Purchasing in Japan and their legality has been verified.

(3) Logging is performed in such a way as the ecosystem isprotected, environmentally important areas areappropriately conserved, and the timber is not fromforests to be converted into agricultural lands, etc.

✓ Verify that the forests are certified with forest management plans, etc., or
the landowner, etc. has plans, etc. for management and maintenance of thesites.

(4) The forests are utilised in such a manner that the rights of theindigenous peoples and local residents are respected.

✓ If wood materials are produced from forests such as forests with rare
species of flora or fauna or important forests that require protection,verify that conservation measures, etc., are implemented.

(5) Occupational health and safety are ensured for theworkers employed for logging.

✓ If the rights of indigenous peoples, etc. are involved, verify that theirconsent has been obtained based on sufficient, prior information.

Regarding plywood boards for concrete moulds, makeefforts to reuse them, and aim to meet requirements (1)through (5) in the reuse, where (1) is a mandatory requirement.

✓ Verify that the workers are provided with a working environment where
their health and safety are ensured through, for example, the provision ofhealth and safety education and the use of safety equipment.

6

2 Summary of procurement standards for paper materials
Papermaterials
subject to thestandards• Posters, fliers, pamphlets, books/reports, tickets,
certificates, printing paper, administrative notebooks,
envelopes, business cards, toilet rolls, tissue paper,
paper serviettes, paper bags, paper plates, paper cups,
packaging boxes for licenced products, and wrapping
paper

How to verify
satisfaction oftherequirements• The documents concerning the paper to be usedmust be retained for one year following the end of
the EXPO, and they must be submitted if requestedby the Association.

Requirements to be satisfied

Ways to show that the requirement (2) is satisfied(1) Recycled pulp is used to the maximum extent possible.

⚫ Obtain FSC, PEFC, or SGEC certification(2) Where non-recycled pulp (virgin pulp) is used, its raw materials
such as wood materials shall satisfy the following requirements.
a The timber should be logged through appropriate
processes that conform to the forest-related laws andregulations of the country or territory where raw wood is
produced.
b The timber derives from the forests that are maintained andmanaged based on medium- to long-term plans or policies.
c Logging is performed in such a way as the ecosystem isprotected, environmentally important areas areappropriately conserved, and the timber is not from forests
to be converted into agricultural lands, etc.
d The forests are utilised in such a manner that the rights of theindigenous peoples and local residents are respected.
e Occupational health and safety are ensured for the workers
employed for logging.
(3) The paper is not brightened excessively, printed excessively, or
processed in such a way that makes paper recycling difficult.

⚫ If the certification is not obtained, verify the following:✓ Verify that the timber is logged or otherwise harvested throughappropriate procedures with reference to the laws andregulations of the country or territory where it is produced.

✓ Verify that the forests are certified with forest management plans,etc., or the landowner, etc. has plans, etc. for management andmaintenance of the sites.
✓ For areas such as areas with rare species of flora or fauna orimportant forests that require protection, verify that conservation
measures, etc., are implemented.

✓ If the rights of indigenous peoples, etc. are involved, verify that
their consent has been obtained based on sufficient, priorinformation.
✓ Verify that the workers are provided with a working environment
where their health and safety are ensured through, for example, theprovision of health and safety education and the use of safety
equipment.

7

3 Summary of procurement standards for agricultural products
Agricultural
products
subject to thestandards• Fresh agricultural produce* and processed foodproducts whose primary ingredients are agricultural
products

How to verify
satisfaction of therequirements• The documents concerning the agricultural
products to be used must be retained for one
year following the end of the EXPO, and theymust be submitted if requested by the
Association.

Requirements to be satisfied

Ways to show that the requirements (1) through (4) are satisfied(1) Appropriate measures with reference to the relevant laws and regulations,etc. of the country or territory of production are implemented for the
production of agricultural products in order to ensure food safety.

⚫

(2) Appropriate measures with reference to the relevant laws and regulations,etc. of the country or territory of production are implemented for the
production of agricultural products in order to ensure that agricultural
production activities take into consideration the adjacent environments
and ecosystems.
(3) Appropriate measures with reference to the relevant laws and regulations,etc. of the country of production are implemented for the production ofagricultural products in order to ensure the occupational safety of workers.
(4) Appropriate measures with reference to the relevant laws and regulations,etc. of the country or territory of production are implemented for the
production of agricultural products in order to ensure the human rights ofworkers are protected.

Obtain GLOBALG.A.P., ASIAGAP, or JGAP certification⚫

If the certification is not obtained, products are produced based on the GAP
standards pursuant to the “Guidelines on International-level GAP,” andhave a third-party certification by public agencies such as prefectural
governments.

⚫

If not pursuant to the “Guidelines on International-level GAP,” products areproduced by methods that are certified by a public agency or other third
party as contributing to the reduction of their environmental impact.

If it is difficult to verify the satisfaction of the requirements because
products are produced overseas or for other reasons⚫

Products shall be procured with high priority placed on those products that are
produced based on sustainability initiatives, such as Fairtrade, and theirtraceability ensured.

Recommended items in addition to the satisfaction of the above requirements
It is recommended to increase to the maximum extent possible the procurement of agricultural products produced organically, by methods that reduce greenhouse gas
emissions, through the proactive participation of persons with disabilities in production, or in areas where people preserve traditional agricultural practices recognised byinternational organisations or national governments, such as the Globally Important Agricultural Heritage Systems and Japanese Nationally Important Agricultural Heritage
Systems.
* This includes agricultural products as fresh products included in Appended Table 2 of the Food Labelling Standards pursuant to the Food Labelling Act of Japan.

8

4 Summary of procurement standards for livestock products
Livestockproducts
subject to thestandards• Fresh livestock products* and processed food products
whose primary ingredients are livestock products

How to verify
satisfaction of
the requirements

Requirements to be satisfied(1) Appropriate measures with reference to the relevant laws and regulations, etc. of thecountry or territory of production are implemented for the production of livestock products
in order to ensure food safety.

Ways to show that the requirements (1) through (5) aresatisfied⚫

(2) Appropriate measures with reference to the relevant laws and regulations, etc. of thecountry or territory of production are implemented for the production of livestock products
in order to ensure environmentally conscious livestock production activities.
(3) Appropriate measures with reference to the relevant laws and regulations, etc. of thecountry or territory of production are implemented for the production of livestock products
in order to ensure the occupational safety of workers.

(4) Appropriate measures with reference to the relevant laws and regulations, etc. of thecountry or territory of production are implemented for the production of livestock products
in order to ensure the human rights of workers are protected.
(5) Appropriate measures with reference to the Terrestrial Animal Health Code by OIE(World Organisation for Animal Health) and other regulations in alignment with theanimal welfare approach are implemented in order to ensure animal comfort in livestock
rearing management.

• The documents concerning the livestock products to be
used must be retained for one year following the end of
the EXPO, and they must be submitted if requested by the
Association.

Obtain JGAP certification⚫

If the certification is not obtained, products are produced bymethods that are certified by a public agency or other third
party as contributing to the reduction of their environmental
impact.

If it is difficult to verify the satisfaction of therequirements because products are produced overseas orfor other reasons⚫

Products shall be procured with high priority placed on those
products that are produced based on sustainability initiatives, suchas Fairtrade, and their traceability ensured.

Recommended items in addition to the satisfaction of the above requirements
It is recommended to increase to the maximum extent possible the procurement of livestock products produced by farmers who are committed to sustainable livestock
production.

* This includes livestock products as fresh products included in Appended Table 2 of the Food Labelling Standards pursuant to the Food Labelling Act of Japan. 9

5 Summary of procurement standards for fishery products
Fishery
products
subject to thestandards

How to verify
satisfaction oftherequirements• Fresh fishery products* and processed food products whose
primary ingredients are fishery products

Requirements to be satisfied(1) Fishing or production is conducted appropriately in line with the Codeof Conduct for Responsible Fisheries by the FAO (Food andAgriculture Organization of the United Nations) and other laws andregulations concerning fisheries.

Ways to show that the requirements (1) through (5) are satisfied⚫

Obtain MEL, MSC, or ASC certification⚫

(2) Fishery products are caught based on an administrative body-authorised plan
for resource control pursuant to the Fishery Act of Japan, and whose
compliance with the requirements (4) and (5) is verified.

(3) For farmed fish, considerations are given to preserve the ecosystems
by maintaining and improving the fishing environments based on scientific
data and according to plans, and appropriate measures are implemented
to ensure food safety.

(5) Appropriate measures that conform to the relevant laws and regulations,etc. of the country or territory of production are implemented for the
production of fishery products to ensure the protection of and respect
for the worker-related human rights of workers engaged in catching andproduction of fishery products.

If the certification is not obtained, verify the following:(1) Fishery products are caught or produced by fishing or farming based on
improvement plans whose progress can be monitored in a transparent
and objective manner.

(2) Wild caught fishery products caught by fisheries for which target fisheryresources are managed in a planned manner, and conservation of theecosystem is taken into account, based on scientific data

(4) Appropriate measures with reference to the relevant laws and regulations,etc. of the country or territory of production are implemented for the fishingor production in order to ensure the occupational safety of workers.

• The documents concerning the fishery products to be usedmust be retained for one year following the end of the
EXPO, and they must be submitted if requested by the
Association.

(3) Fishery products are produced in farms managed based on an administrative
body-authorised plan to maintain and improve the fishery environment,
and whose compliance with the requirements (4) and (5) is verified.

If it is difficult to verify the satisfaction of the requirements because
products are produced overseas or for other reasons⚫

Products shall be procured with high priority placed on those products that are
produced based on sustainability initiatives, such as Fairtrade, and theirtraceability ensured.

Recommended items in addition to the satisfaction of the above requirements
It is recommended to increase to the maximum extent possible the procurement of fishery products with MEL, MSC or ASC certification. No endangered species shall be
used in principle.
* This includes fishery products as fresh products included in Appended Table 2 of the Food Labelling Standards pursuant to the Food Labelling Act of Japan.

10

6 Summary of procurement standards for palm oil
Palm oilsubject to thestandards• The palm oil used for deep-frying (cooking for food services),in soap and detergent products, and as a raw material ofprocessed food products

Requirements to be satisfied(1) Appropriate procedures are followed withreference to relevant laws and regulations inrelation to the development and management offarms in the country or territory where the palm oil is
produced.
(2) Farm development and management are conductedin such a way as the ecosystem is protected, andthe environmentally important areas, including
wetlands and ancient woodlands, are appropriately
conserved.

(3) The farms are developed and managed in such amanner that the rights of the indigenous peoples
and other parties in relation to the land are respected
and free, prior, and informed consent is obtained
from them.
(4) The farms are developed and managed, and oil
extraction plants are operated in such a way that
there is no child or forced labour and appropriate
working environments are ensured for farmworkers.

How to verify
satisfaction of therequirements• The documents concerning the palm oil to be used must
be retained for one year following the end of the
EXPO, and they must be submitted if requested by the
Association.

Ways to show that the requirements (1) through (4) are satisfied⚫ Obtain ISPO, MSPO, or RSPO certification⚫ If the certification is not obtained, ensure the traceability of the palm oil and have athird party verify the following:(1) The farm has, based on the laws and regulations of the country of production, thegovernment-issued business license necessary for farm operation and complies
with the relevant regulations.
(2) If rare species of flora or fauna are found in the area where the farms aredeveloped and managed, measures to protect them are in place. Where there
are wetlands, ancient woodlands, or other important forest areas that need
protection, measures for their conservation are in place.
(3) If the development and management of the farms involve the rights of theindigenous peoples and other parties, their consent is obtained by their free willbased on prior information.
(4) The farms are developed and managed, and the oil extraction plants are operated,in such a way that does not involve any child or forced labour, provides
appropriate employment procedures, minimum wages, and other working
conditions, and has appropriate occupational safety measures implemented.

If it is difficult to verify whether the requirements are satisfied⚫ Based on the certification schemes, purchase credits corresponding to the amount ofpalm oil to be used.

11

7 Summary of procurement standards for plants
Plants*subject tothestandards• All plants used for greening and exhibition purposes (flower bedding
plants, potted plants (including bonsai and flowering trees), trees, bamboo
and bamboo grass, undergrowth, moss and turf, cut flowers, cut leaves,
cut branches, seeds, bulbs, vegetable seedlings, fungi, etc.).
• The scope of plants is not limited to those produced, but also includes
those collected from native plants

How to verify
satisfactionof therequirements• The documents concerning the plants to be used must
be retained for one year following the end of the
EXPO, and they must be submitted if requested by the
Association.

Requirements to be satisfied

Ways to show that the requirements (1) through (3) are satisfied(1) Appropriate measures with reference to the relevant laws
and regulations, etc. of the country or territory of production
and collection are implemented for the production or otherprocesses of plants in order to ensure that production
and collection activities take into consideration theadjacent environments and ecosystems.
(2) Appropriate measures with reference to the relevant laws
and regulations, etc. of the country or territory of production
and collection are implemented for the production or otherprocesses of plants in order to ensure the occupationalsafety of workers.
(3) Appropriate measures with reference to the relevant laws
and regulations, etc. of the country or territory of production
and collection are implemented for the production or otherprocesses of plants in order to ensure the human rights
of workers are protected.

⚫
⚫

Collection of native plants should be kept to a minimum.
No endangered species shall be used.

⚫

Obtain GLOBALG.A.P., ASIAGAP, or JGAP certification
Obtain MPS-ABC or a valid certification based on an equivalent environmental certification
system⚫ Products are produced based on the GAP standards pursuant to the “Guidelines on
International-level GAP” issued by the Ministry of Agriculture, Forestry and Fisheries of Japan, andhave a third-party certification by public agencies such as prefectural governments.
⚫ If plants other than those certified/confirmed are required, verify the following:(1) Production and collection shall take into consideration the surrounding
environments and ecosystems in accordance with the laws and regulations of the country or
territory of production.
(2) The occupational safety of workers is ensured in accordance with the laws and regulations of
the country or territory of production.
(3) The basic human rights of workers are protected in accordance with the laws and regulationsof the country or territory of production.
* Verification of compliance with (1) and (2) may be substituted by confirmation of initiatives that facilitate theStrategy for Sustainable Food Systems, MIDORI, in the case of products produced in Japan.

If it is difficult to verify the satisfaction of the requirements because products areproduced overseas or for other reasons
Products shall be procured with high priority placed on those products that are produced based onsustainability initiatives, such as Fairtrade, and their traceability ensured.

Recommended items in addition to the satisfaction of the above requirements
It is recommended to develop a sustainable production system and establish a sustainable distribution system through efforts to reduce imports, promote decarbonization, andreduce environmental impact in the procurement of materials and energy, as well as through innovation.
*Dried flowers, preserved flowers, items that are not living plants at the time of procurement (dead branches, etc.), and agricultural products are not included.

12

How to ensure sustainable procurement, and grievance mechanism⚫

How toensuresustainableprocurement

We have established the methods necessary to ensure sustainable procurement to ensure compliancewith the Procurement Code. The operation of the reporting system is scheduled to start in FY2024.

Understanding theProcurement Code•

Understand the Procurement Code in advance.

Declaration of commitment•

Submit a commitment form to declare commitment to complying with the Procurement Code.

Development of acompliance system•

Develop a system for Procurement Code compliance, and refer to international norms
and/or domestic laws and regulations, etc.

Dissemination•

Provide training or take other appropriate measures to disseminate the content of the
Procurement Code to officers, employees, and members of the supply chains.

Engagement with supply
chains••Encourage supply chains to comply with the Procurement Code.
Include necessary information in specifications and other documents to ensure effective
communication.

Documentation of
implementation•

Document the status of efforts made to comply with the Procurement Code to the extent
possible.

Disclosure and explanationof implementation•

Disclose and explain the efforts in the manner specified by the Association based on the types,
volumes, etc. of Procured Goods, etc.

•

The Association shall verify and monitor the status of compliance with the Procurement Code,and request those subject to the Procurement Code to accept third-party audits to be
conducted, if necessary.

•

If cases of noncompliance with the Procurement Code are found, the Association will demand
the noncompliant parties to implement remedial measures and submit an improvement plan
within a specified period.

•

Set up a whistleblower hotline to receive and properly respond to reports concerning
noncompliance with the Procurement Code.
After considering the details of the procedure of receiving and handling reports, the operationof the grievance mechanism is scheduled to start in FY2024.

Verification and monitoringof compliance

Remedial measures

Grievance Mechanism•

Those subject
to theProcurement
Codewill beimplemented.

The
Association
will makerequests to
those subject
to theProcurementCode.

13