Internal Rules regarding Conflict of Interest Management
Established on March 16, 2006
Enforced on April 1, 2006
Revised on June 28, 2007; January 13, 2011; March 12, 2015; and May 30, 2017
(Purpose)
Article 1 These Rules stipulate matters regarding the procedure of conflict of interest
management pursuant to Paragraph 6 of Article 4 of the Doshisha University
Regulations regarding the Conflict of Interest Committee (hereinafter referred to as ‘theRegulations’). The Conflict of Interest Committee shall hereinafter be referred to as ‘theCommittee’.
(Reporting by Faculty and Staff, etc. regarding the Conflict of Interest)
Article 2 Target individuals specified in Ⅳ-1 of the Doshisha University Conflict ofInterest Management Policy (hereinafter referred to as ‘the Policy’) must report to theChairperson of the Committee (hereinafter referred to as ‘the Chairperson’) individual
financial information and related matters regarding possible conflicts of interest that
may arise as a result of industry-academia-government collaboration activities.
2The Chairperson shall specify in the Conflict of Interest Self-Declaration Form thematters to be reported referred to in the previous paragraph.
3Reporting via the Conflict of Interest Self-Declaration Form shall be made whentarget individuals recognize that there is a possibility of a conflict of interest.
4 The Chairperson shall distribute the Conflict of Interest Self-Declaration Forms tofaculty and staff at an appropriate time.
(Protection of Personal Information)
Article 3 The Committee members, conflict of interest counselors (hereinafter referredto as ‘Counselors’) and individuals in charge of administrative and clerical work mustabide by the Rules for Protecting Personal Information, and manage properly theConflict of Interest Self-Declaration Forms and information, etc. regarding the targetcase specified in Ⅳ-2 of the Policy (hereinafter referred to as ‘the target case’).
(Problem Resolution regarding the Target Case)
Article 4 The Committee, when it is recognized that the target case could damage theintegrity of the University, shall conduct the necessary investigation and make efforts toresolve any problems.
(Investigation and Evaluation by Counselors)
Article 5 Investigation and evaluation conducted by Counselors specified in Paragraph
2 of Article 4 of the Regulations are as follows:(1) Counselors shall investigate and evaluate the Conflict of Interest Self-Declaration
Form in line with the Problem Resolution Criteria specified in Ⅳ-3 of the Policy, andreport the evaluation result to the Chairperson.
(2) Counselors shall, regardless of the Conflict of Interest Self-Declaration Form,
conduct the necessary investigation and evaluation regarding the target caseaccording to the purport of the previous article, and report the result of theinvestigation and evaluation to the Chairperson.
(3) Counselors shall deliver an opinion regarding the necessity of deliberation by theCommittee when reporting to the Chairperson.
(Deliberation by the Committee)
Article 6 The Chairperson shall, when it is deemed necessary to deliberate on the reportin the previous article, convene the Committee and discuss the necessary measures tobe taken.
2The Committee may take the necessary steps during the deliberation, such as

interviewing a target individual or related faculty and staff, etc.
3

The Committee shall, regarding the problems of the said target case, give appropriate

instructions and advice considered necessary in order for target individuals to conductindustry-academia-government collaboration activities smoothly.
4

The Chairperson shall, when it is judged that the said target case may significantly

damage the integrity of the University and is beyond reasonable bounds under normalsocial conventions, notify the target individual of the result of the deliberation, as well
as report the result to the President of the University.
(Objection)
Article 7

The target individual may make an objection, accompanied by a statement ofobjection, regarding the instructions and advice referred to in Paragraph 3 of theprevious article, as well as the result of the deliberation referred to in Paragraph 4 of theprevious article, and request re-deliberation by the Committee.
2

Procedure and requirements for re-deliberation shall be determined by theCommittee.

(Administration)
Article 8 Administrative and clerical work regarding these Rules shall be conducted bythe Ethics Review Office.
(Revision or Abolition)
Article 9 The revision or abolition of these Rules shall be determined by the President
through the deliberation of the Committee and Directors Meeting.
Supplement
These Rules shall take effect on the thirtieth day of May, 2017.