Manual for
RIEC Nation-wide
Cooperative Research Projects System
Tohoku University(for use by Principal Investigators/
Research Collaborators of RIEC)

Research Institute of Electrical Communication (RIEC)
Tohoku University

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -Track record of updates
Updated on

VersionUpdated by

Updated contents

Feb.2018

1.00

RIEC Cooperative
Research Project OfficeFirst edition

Mar,2018

1.01

RIEC Cooperative
Research Project OfficeCorrection of errors.

Jan.2023

2.00

RIEC Cooperative
Research Project OfficeUpdate URL, email address

Jan.2024

3.00

RIEC Cooperative
Research Project OfficeUpdate item name formulti-year support- 2 -Remarks

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -Table of contents
1

2What is the “RIEC Nation-wide Cooperative Research Projects System”? ....................... 4
1.1“RIEC Nation-wide Cooperative Research Projects System” .................................... 4

1.2

Operation-guaranteeing system environment....................................................... 4

Introduction (notes on use, etc.) ............................................................................. 4
2.1

3

4

Login ID/password........................................................................................... 4

Fundamental means of use ..................................................................................... 5
3.1

Functions usable in the system (PI) .................................................................... 5

3.2

Functions usable in the system (Research collaborator) ......................................... 6

3.3

Log in ............................................................................................................ 7

3.4

Log out .......................................................................................................... 8File application ...................................................................................................... 8
4.1

Prepare application .......................................................................................... 8

4.2

When research collaborator doesnʼt approve application information. ..................... 12

4.3

When research collaborator approves application information. ............................... 13

4.4

PI finalizes application (click “Confirm entry”) ..................................................... 14

4.5

PI corrects application contents (when “Status of application” is<Being edited>, <Request for correction>, <Returned>)..................................... 15

5

Output application data ......................................................................................... 17
5.1

6

Post-application process ........................................................................................ 19
6.1

7

8

9

Download application data ............................................................................... 17
Process after submission of application .............................................................. 19

Submit report ...................................................................................................... 19
7.1

Prepare report ............................................................................................... 19

7.2

When research collaborator doesnʼt approve report contents ................................ 21

7.3

When research collaborator approves report contents .......................................... 23

7.4

When research collaborator submits report ........................................................ 24

Application data & e-mail notice ............................................................................. 25
8.1

Status of application data ................................................................................ 25

8.2

E-mail notice from system ............................................................................... 27

Contact............................................................................................................... 28
9.1

Contact ......................................................................................................... 28- 3 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -1

What is the“RIEC Nation-wide Cooperative Research Projects System”?

1.1 “RIEC Nation-wide Cooperative Research Projects System”
The system is intended for efficient online management of duties associated with “applications
for cooperative research projects” operated at Tohoku Universityʼs Research Institute ofElectrical Communication (RIEC).
The Manual describes how to operate the system when a Principal Investigator (PI, applicant)and a research collaborator of RIEC use it.

1.2 Operation-guaranteeing system environment
It has been confirmed that the system operates in the following system environments. In
principle, the system does not depend on any OS and can be used with the following browsers.
But operations in an old environment cannot be guaranteed. When the system does not operate,please use it in a new environment.
Browsers available with the system

2・ Microsoft Edge

・ Google Chrome

・ Firefox

・ Safari

Introduction (notes on use, etc.)

2.1 Login ID/password
A person who will use the system for the first time as a PI is required to complete user
registration in advance to obtain a login ID and a password (user registration may take a few
days).
As described in the “Application Guidelines for RIEC Nation-wide Cooperative Research Projects,”
the PI is required to consult a selected research collaborator (RIEC teacher involved in a relevant
project) about a research theme/plan, etc. in advance before filing an application. Please makesure to contact your research collaborator before user registration. But user registration is not
required for joint researchers sharing the project to be applied for.
[User registration]
https://docs.google.com/forms/d/e/1FAIpQLSd8VYvcQpI45RnRsKhjVxJlppakOHQWpuncc4P3
hYQ2E57vAQ/viewform
Please inform “9.1 Contact” when you are unable to use Google Forms or have forgotten your
ID/PW.
* Reminder *Personal information associated with user registration will be used solely for the purpose ofoperating RIEC cooperative research projects and will never be used otherwise.

- 4 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -3

Fundamental means of use

3.1 Functions usable in the system (PI)Principal Investigator

Functions that the PI can use are as follows.
(1)

Prepare an application (for both new & continued themes)
Apply for a cooperative research project.

(2)

Ask for confirmation of application contents
Before submitting an application, you may ask your research collaborator of RIEC toconfirm its contents.

(3)

Correct application contents
You may correct data in an application.
You can edit application data still being prepared or edit contents of a submitted
application for which the system administrator has requested correction (meaning yourapplication has been returned).

(4)

Output application contents
You may output application data as a PDF file.
It is possible to download attached reference materials at the same time.
This function is used when confirming data put into an application.

(5)

Submit an application
You may submit an application after its approval by your research collaborator throughthe above confirmation process (2).
When you desire to correct an application after its submission, please inform “9.1 Contact.”(6)

Prepare a report
Draw up a report and upload it.

(7)

Ask for confirmation of report contents
Before submitting a report, you may ask your research collaborator to confirm its
contents.

(8)

Correct report contents
You may correct data in your report.
You can replace a report for which your research collaborator or the system administrator
has requested correction (meaning your application has been returned) with a revised
one.

(9)

Submit a report
When your research is adopted for a grant, you are supposed to submit a report as theoutcome of your research at the end of the fiscal year.
You may submit a report after its approval by your research collaborator through theabove confirmation process (7).
When you desire to correct a report after its submission, please inform “9.1 Contact.”- 5 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -(10) Can confirm status of application/grant/report
You can confirm the status of your application (Being edited/Pending confirmation/
Request for correction/ Application possible/Application completed/Returned/
Application accepted).
You can also confirm an allocated sum when awarded a grant after screening of a theme
applied for.
Furthermore, you can confirm the status of your report (Being accepted/
Pending confirmation/Request for correction/Submission possible/Submitted already/
Returned/ Submission accepted).

3.2 Functions usable in the system (Research collaborator)

Research collaborator

Functions that the research collaborator can use are as follows.
(1)

Output application contents
You may output application data as a PDF file. It is possible to download attachedreference materials at the same time. This function is used when confirming data put into
an application.

(2)

Ask for correction of application contents
You may ask for correction of data in an application whose confirmation has been soughtby the PI.
(The research collaborator is supposed to inform the PI directly, not via the system, of
details of correction.)(3)

Approve application contents
When no correction is needed in the application whose confirmation has been sought by
the PI and when you approve its contents, you may ask the PI to submit the application.

(4)

Confirm a report
You can confirm a report uploaded by the PI and output it.

(5)

Ask for correction of report contents
You may ask for correction of a report whose confirmation has been sought by the PI.
(The research collaborator is supposed to inform the PI directly, not via the system, of
details of correction.)(6)

Approve a report
When no correction is needed in the report whose confirmation has been sought by the
PI and when you approve its contents, you may ask the PI to submit the report.

(7)

Can confirm status of application/grant/report
You can confirm the status of the application (Being edited/Pending confirming/
Request for correction/Application possible/Application completed/Returned/
Application accepted).
You can also confirm an allocated sum when awarded a grant after screening of a theme
applied for.
Furthermore, you can confirm the status of the report (Being accepted/
Pending confirmation/Request for correction/Submission possible/Submitted already/
Returned/ Submission accepted).

- 6 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) Procedures not going through the system
Please inform “9.1 Contact” as to the procedures below:
・ Travel-related procedures (application for business trip, travel plan, report on travel, etc.)
・ Researcher-inviting procedures (submission of application for researcher invitation)
・ Procedures for addition of a joint researcher (application for addition)
・ Procedures related to equipment & consumables expenses (submission of purchase application,etc.)
・ Various change procedures (submission of changes in university/institute, job title, etc. of
PI/research collaborator）

Principal investigator

3.3 Log in

Research collaborator

Access URL below from a browser.

https://crpp.riec.tohoku.ac.jp/crpp/login.xhtml
Input ID/PW, acquired through the “2.1 Login ID/password” process, on the login screen.

Switch between Japanese & English

After logging in, you will see a list of applications (Project List) and can confirm the preparationof an application, the status of your application, etc.

- 7 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -3.4 Log out
Select “Logout” on the Project List screen.

4

File application
Each PI is requested to confirm the “Application Guidelines for RIEC Nation-wide Cooperative
Research Projects” and consult his/her research collaborator of RIEC before filing an application.

4.1 Prepare application

Principal investigator

Click the “Preparation of application form” button on the upper left of the Project List screen.

You will then move to the editing screen. Please input application contents.

- 8 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -★ Key points
・“Items” with the＊mark must not be left empty. Never fail to input information into them or
select them.

・You can save entries halfway through input. Click the “Save application temporarily” button
to save. Input is compulsory for some items. Complete input before saving.

・

If you click the “Confirm entry” button, you will switch to a screen for asking your researchcollaborator for confirmation.
Be reminded that you cannot correct contents after submitting your application.

・

There are some items for uploading various formats of files such as written approval. Pleaserefer to the “Application Guidelines for RIEC Nation-wide Cooperative Research Projects” forrelated formats.

When input errors occur, messages like those below are shown.

- 9 -- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -When there are errors in input entries, messages are displayed at the time of confirmation or
temporary saving. Please correct input data according to the error messages displayed.
When saving temporarily (click “Save application temporarily”)

You will return to the Project List screen and find a message. The data is updated to “Being
edited”.

- 10 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -When asking research collaborator for confirmation (click “Confirm entry”)

You will move to a confirmation screen. Confirm your entries and check “Request researchcollaborator of RIEC to confirm of application contents” in the lower part of the screen and click
the “Request confirmation of application contents” button.
★ Key points
・You cannot click on the “Request confirmation of application contents” button before putting
a check.

・Upon clicking “Request confirmation of application contents,” the system automatically sends
an e-mail to your research collaborator as well as to yourself (PI).

・In order to correct application data after clicking, you can do so after your researchcollaborator clicks the “Request for correction” button.

You will return to the Project List screen and find a message. The status of your application is
updated to “Pending confirmation”.

- 11 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -4.2 When research collaborator doesnʼt approve

Research collaborator

application information.
On the reference screen, click the “Request correction to PI” button.
Request correction to PI

You will move to the confirmation screen.

Request correction to PI

Confirm entries and, if there is anything to correct, check “Correction will be requested to PI.
Contents of correction will be informed separately by e-mail, etc.” in the lower part of the screen
and click the “Request correction to PI” button.
★ Key points
・You cannot click on the “Request correction to PI” button before putting a check.

・Upon clicking “Request correction to PI,” the system automatically sends an e-mail to theresearch collaborator as well as to the PI himself/herself. As matters to be corrected
regarding application information are not shown in the e-mail from the system, the researchcollaborator is requested to inform the PI directly by e-mail, etc.

- 12 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -You will return to the Project List screen and find a message. The status of your application is
updated to “Request for correction”.

4.3 When research collaborator approves

Research collaborator

application information.
On the reference screen, click the “Approve application contents & request submission” button.
Request correction to PI

You will move to the confirmation screen.

Confirm entries and, when there is nothing to correct, confirm/approve the 3 items under<Matters to be confirmed by research collaborator of ERIC> in the lower part of the screen.
Then check “I (Research Collaborator of RIEC) confirmed this application. I confirmed the above
matters and there is no amendment in the application documents.” Finally, click on “Approve- 13 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -application contents & request submission” that appears upon checking.
★ Key points
・You cannot click on the “Approve application contents & request submission” button before
putting a check.

・Upon clicking “Approve application contents & request submission,” the system automaticallysends an e-mail to the research collaborator as well as to the PI himself/ herself.

You will return to the Project List screen and find a message. The application data are updated
to “Application possible”.

4.4 PI submits application (click “Confirm entry”)

Principal investigator

You will move to the reference screen. You can click the “Check contents to be submitted”
button when the status of application is “Application possible”.
Check contents to be submitted

You will move to the confirmation screen. Confirm entries and check “Will submit application.”
Then click the “Submit application” button.

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- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -★ Key points
・“Check contents to be submitted” is not displayed when “Status of application” is not in the“Application possible” state.

・Upon clicking “Will submit application,” the system automatically sends an e-mail to thesystem administrator and your research collaborator as well as to yourself (PI).

・Please be reminded that once you submit an application, you cannot correct its contents
unless you have special reasons such as incompleteness of contents. If you desire correction,please inform the system administrator via e-mail.

When an application is submitted, you will move to the Project List screen. On this screen, thestatus of application is given as “Application completed”.
Principal investigator

4.5 PI corrects application contents(when “Status of application” is <Being edited>,<Request for correction>, <Returned>)

You can correct application contents when the status of application is <Being edited>, <Request
for correction> or <Returned>.
When the status of application is <Returned>, please correct application contents according toa correction request informed separately as your application has been returned due toincompleteness in application data as confirmed by the system administrator. You need to obtainconfirmation by your research collaborator again in line with the “4.1” process in order to submit
your application.
When correcting application contents, click the title of research which you desire to correct andmove to the reference screen.

- 15 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -On the reference screen, the following operations can be conducted.
Resume editing
You can correct application contents by moving to the editing screen.
* The editing screen is the same as the screen when a new application is filed.
Delete application contents
You can delete application contents.
* Be reminded that deleted data cannot be restored.

★ Key points
・

Depending on the status of application, a given operation cannot be conducted when its
relevant button is not displayed on the above screen.
(Refer to “8.1 Status of application data” for detail.)- 16 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -5

Output application data
You can output the contents of a submitted application as a PDF file.

5.1 Download application data

Principal investigator

Research collaborator

On the Project List screen, click the title of research which you desire to download as anapplication form and move to the reference screen.

On the reference screen, click the “Download application” button.

Download application in PDF format
You can download your application on the basis of information registered in the system.
To be downloaded is one A4-size document as a PDF file in principle.

- 17 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -[Example of research application downloaded as PDF file]

Download application contents & PDF materials in one go
You can download in a single file the above research application PDF and reference materials
attached to your research execution plan as PDF data (research organization & researchexpenses & consumables expenses, written approval of university/institute head, etc.).

- 18 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -6

Post-application process

6.1 Process after submission of application(1)

The research theme for which an application has been submitted is confirmed by thesystem administrator as to application contents. If such contents are found incomplete,
the system sends a “Return” notice, enabling the applicant to edit application data.
After receiving a request for correction from the system administrator, please edit
application contents in line with the process of “4.5 PI corrects application contents (when“Status of application” is <Being edited>, <Request for correction>, <Returned>).”(2)

When there is no incompleteness in application contents after the confirmation by thesystem administrator, the status of application becomes “Application accepted” and thesystem sends e-mails to the relevant research collaborator as well as to the IP.

(3)

The accepted application theme is screened, and it becomes possible to confirm
information on “Grant awarded” or “No grant” in the system.
The outcome of screening is notified to the PI by postal mail and to the researchcollaborator by e-mail.

(4)

The application that has been listed as “Grant awarded” is accorded a budget allocation
later.
In the system, the status of application becomes “Grant (budget allocated already),”making it possible to confirm the sum.
The amount of budget allocation is notified to the PI by postal mail and to the researchcollaborator by e-mail.

(5)

Please inform “9.1 Contact” when changes have taken place (such as those related to thePIʼs university/institute, contact, addition of a joint researcher, etc.) in your researchorganization ([Attachment 1] Research organization & trip expenses) after submission ofan application.

7

Submit report
Please submit a report at the end of the fiscal year on the contents of a cooperative research
project. The PI will be informed later by the system administrator regarding the format of areport and a term for submission.

7.1 Prepare report

Principal investigator

It becomes possible to submit a report on the Project List screen when <Being accepted> isdisplayed under “Status of report submission.” Click the title of research which you desire to
submit and you will move to the reference screen.

- 19 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -You can submit a report only when “Status of report submission” is <Being accepted> or<Returned>. (“Being accepted” shows submission possible

and “Returned” requires

resubmission after filing a report.)
Click the <Resume report> button that is displayed in the lower part of the reference screen.

You will find the editing screen ready for uploading on the “Report Information” screen. Uploada Word file prepared according to a given format and then click <Confirm entry>.

When requesting research collaborator to confirm report contents(click “Confirm entry”).

You will move to the confirmation screen.

After confirming entries, check <Request research collaborator of RIEC to confirm uploadedreport.> at the lower part of the screen and click the <Request for confirmation of report>
button.

- 20 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -★ Key points
・You cannot click on the “Request for confirmation of report” button before putting a check.

・Upon clicking on the “Request for confirmation of report” button, the system automaticallysends an e-mail to your research collaborator as well as to yourself (PI).

・

When desiring to correct your report after clicking, you can do so after the researchcollaborator clicks the “Request for correction” button.

You will return to the Project List screen and find a message. The status of report submission
is updated to <Pending confirmation>.

7.2 When research collaborator doesnʼt approvereport contents

Research collaborator

On the Project List screen, click the title of research which you desire to confirm, and move tothe reference screen.

On the reference screen, click the <Request correction of report contents> button.

- 21 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -Confirm the report uploaded to “Report information” in the lower part of the reference screen
and, when there is anything to correct, check <Correction will be requested to PI. Contents ofcorrection will be informed separately by e-mail, etc.> in the lower part of the screen and clickthe <Request correction of report contents> button.
★ Key points
・ You cannot click on the “Request correction of report contents” button before putting a check.
・Upon clicking “Request correction of report contents,” the system automatically sends an email to the research collaborator as well as to the PI himself/herself. As matters to becorrected in the report are not shown in the e-mail from the system, the researchcollaborator is requested to inform the PI directly by e-mail, etc.

You will return to the Project List screen and find a message. The status of report submission
is updated to <Request for correction>.

- 22 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -7.3 When research collaborator approves report contents

Research collaborator

On the reference screen, click the <Approve report contents & request submission> button.

You will move to the confirmation screen.

Confirm the report uploaded to “Report information” in the lower part of the reference screen
and, when there is nothing to correct, check <Report contents confirmed/approved.> in thelower part of the screen and click the <Approve report contents & request submission> button.
★ Key points
・You cannot click on the <Approve report contents & request submission> button before
putting a check.

・Upon clicking <Approve report contents & request submission>, the system automaticallysends an e-mail to the research collaborator as well as to the PI himself/herself.

You will return to the Project List screen and find a message. The status of report submission
is updated to <Submission Possible>.

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- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -7.4 When research collaborator submits report

Principal investigator

On the Application information screen, click the <Submit report> button. In the state of<Submission possible>, you can click the <Submit report> button.

You will move to the confirmation screen.

Confirm entries, check <Will submit uploaded report.> in the lower part of the screen and clickthe <Submit report> button.
★ Key points
・Unless in the state of <Submission possible>, <Will submit uploaded report.> is not
displayed.

・Upon clicking <Submit report>, the system automatically sends an e-mail to the systemadministrator and your research collaborator as well as to yourself (PI).

・Please be reminded that you cannot correct report contents after submission unless you
have special reasons such as incompleteness of contents. If you desire correction, please
inform the system administrator via e-mail.

After registration, you will move to the Project List screen, where the status of reportsubmission displays <Submitted already>.

- 24 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -When the report is incomplete, it is <Returned> by the system administrator as in theapplication process. This will be informed by e-mail from the system. After confirming contents,
correct the relevant portion(s) and submit it again.

8

Application data & e-mail notice

8.1 Status of application data
You can confirm the status of application data on the Project List screen.
◆ Status of application
Being editedThis is a state where the PI has prepared application data and temporarily saved them, or
where the PI is being asked for correction. The PI can correct application data.
Pending confirmation
This is a state where the PI has prepared an application and is asking the researchcollaborator to confirm application contents. The research collaborator is requested toconfirm application contents and click the “Request for correction” or “Application possible”
button. In this state, the PI cannot correct application data.
Request for correction
This is a state where the research collaborator is asking the PI to correct application contents.
The research collaborator is requested to inform the PI of matters to be corrected while the
PI is requested to ask the research collaborator to confirm application contents again after
correction. The PI cannot correct application data.
Application possible
This is a state where the research collaborator has confirmed there is nothing to correct inapplication contents and where the PI can submit the application for upload. The PI cannot
correct application data.
Application completedThis is a state where the PI has submitted an application; confirmation by the system- 25 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -administrator is pending. The PI cannot correct application data.
Returned
When incompleteness is found in application contents through the system administratorʼs
confirmation, the application is “Returned.” The PI can correct application data. Please filethe application again after correction.
Application acceptedThis state arises when there is no incompleteness in the application and the systemadministrator has completed confirmation. The PI cannot correct application data.
◆ Status of grantPending
The research theme submitted has yet to be adopted for a grant.
No grant
After screening, the relevant research theme has not been adopted for a grant.
Grant awarded
After screening, the relevant research theme has been adopted for a grant. After adoption,a budget is allocated and its sum is notified later.
Grant (budget allotted already)This is a state where a budget has been allocated after adoption. Its sum can be confirmedin the system.
◆ Status of report submission
Not acceptable
The system has yet to begin accepting reports. The PI cannot submit a report yet.
Being accepted
The system is accepting reports. The PI can submit a report.
Pending confirmation
This is a state where the PI has prepared a report and is asking the research collaborator toconfirm report contents. The research collaborator is requested to confirm the report andclick the “Request for correction” or “Submission possible” button. In this state, the PI cannot
replace report data.
Request for correction
This is a state where the research collaborator is asking the PI to correct the report. The
research collaborator is requested to inform the PI of matters to be corrected while the PI isrequested to ask the research collaborator to confirm report contents again after correction.
The PI cannot replace report data in this state.
Submission possible
This is a state where the research collaborator has confirmed that there is nothing to correct
in report contents and where the PI can submit the report. The PI cannot replace report- 26 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -data in this state.
Submitted alreadyThis is a state where the PI has submitted a report; confirmation by the system administrator
is pending. The PI cannot replace report data.
Returned
This is a state where the report is found incomplete after confirmation by the systemadministrator and where the report has been returned. The PI can replace report data.
Submission acceptedThis is a state where the system administrator has accepted a report after its confirmation.
The PI cannot replace report data.

8.2 E-mail notice from system
Each e-mail automatically sent from the system has “RIEC Nation-wide Cooperative Research
Projects System” in the subject line, and the message body is written in both Japanese andEnglish.
The system sends e-mail notice when the PI conducts the following operations:・

Ask the research collaborator to confirm application information

・Submit an application

・

Correct application data and file an application again(file an application after correcting “Returned” application data)・

Ask the research collaborator to confirm a report

・Submit a report・Resubmit a corrected report

The system sends e-mail notice when the research collaborator conducts the following
operations:・

Ask for correction after confirming application information

・Approve an application without anything to correct after confirming application
information

・

Ask for correction after confirming a report・Approve a report without anything to correct after confirming it

The system sends e-mail notice to the PI and research collaborator when the systemadministrator conducts the following operations:・

Return application data・

Accept application data

・Return a report・Accept a report

As for the notice of a grant and an allocation sum, the system administrator directly informs- 27 -

- Manual for RIEC Nation-wide Cooperative Research Projects System,
Tohoku University (for Principal Investigators/Research Collaborators of RIEC) -the PI and research collaborator. Some e-mails have different source addresses and subject
lines. Please confirm them.

9

Contact

9.1 Contact
Please make an inquiry to the contact below when you have any questions about the“RIEC Nation-wide Cooperative Research Projects System.”<Contact>
RIEC Cooperative Research Project Office (system administrator), Tohoku University
E-mail: riec-crpp@grp.tohoku.ac.jp- 28 -