SWU Incoming Exchange Student Information Sheet
Academic Year 2025
1. Academic Calendar (Dates in black are tentative)
Spring Semester 2025

Fall Semester 2025

Nomination Deadline

November 15, 2024

May 15, 2025

Application Deadline

November 25, 2024

May 25, 2025

DesignatedArrival Date

Around March 25th

Around September 10th

Orientation Dates

End of March to Early April

Middle to end of September

Classes Start

Around April 10

October 1

Classes End

July 31Around February 5

Optional Internship
Program Period

August 1~ Mid-August

Early February ~ February 20

Vacation DuringSemester
Transcript Issue

Summer Vacation:
August 1~September 30

After October 1st

Winter Vacation:
Around December 25~January 5
Spring Vacation:
Around February 11~March 31
After April 1st*Semester schedule is subject to change without notice.
*Part of the orientation could be held online before arrival.

2. Exchange Program Information
There are 2 programs to choose from, depending on the applicant’s Japanese language proficiency.
*Students are allowed to take the same program for 2 semesters consecutively.

Academic Program (Advanced Level Japanese)

Language requirement

Courses / Credits

N2 level on the Japanese-Language Proficiency Test（JPT525 level, JCAT250 level, or JLCAT B1 level）or Above*Students should submit the JLPT certificate or other documents showing equivalentproficiency when applying.

-Students choose from a list of courses open to international students.
(Japanese language and liberal arts courses *list of courses can be foundon this website).
-Students should take at least 7 courses to maintain their student visastatus.
-Students can take up to 10 courses.
-Language courses are worth 1 credit, and liberal arts courses are worth 2
credits per course (most of the courses are 90 min. classes once a week)-Students register for classes during the orientation period.
-Course syllabus search website: (in Japanese)
https://up.swu.ac.jp/uprx/*Not all courses are open to international students.

Intensive Japanese Language Program (Intermediate Level Japanese)
Language requirement

Must have studied basic Japanese (JLPT N3 level, or CEFR A2 level, orJPT430 level or J-CAT200 level recommended) before arrival.

Courses / Credits-The program offers 5 Japanese language courses, worth a total of 8credits, specially designed for non-degree students.
Students will be advised to take all or part of the courses depending on theplacement test result. (*Course details are on the program website)-Students should take at least 7 courses to maintain their student visa
status.
-Students may also take liberal arts courses (Taught in English or inJapanese *depending on students’ Japanese level) open to non-degree students
within the course registration limit of 10 courses (including Japanese
language courses).
-Language courses are worth 1 credit per class, and liberal arts courses areworth 2 credits. (most of the courses are 90 min. classes once a week)-Students register for classes during the orientation period.
-Students with sufficient Japanese proficiency by the end of the Intensive
Japanese Language Program are eligible to register for the “SWU AcademicProgram” in the following semester.

JPY 300,000 /Semester
Program Fee

Exchange students: Program fee will be waived
Non-exchange students from Partner Institutions: JPY 150,000/Semester(50% discount)

3. ONLINE Japanese Language Program
SWU provides an online program in July-August for international students. This program is aimed atstudents who have completed the introductory level of Japanese and is targeted at students who areunable to participate in an actual study abroad or those who want to improve their Japanese language
skills before studying abroad in Japan.
*If the program fee waiver for this program is not included in the student exchange agreement at youruniversity, it could be negotiated. Please contact SWU inbound team for details.

Online Japanese Language Program (4-week program)

Program Outline andLanguage requirement

A new short-term ONLINE language program for those who want toenhance their Japanese proficiency without traveling to Japan. This
program also helps those who plan to join the semester program(IntensiveJapanese Language Program) at SWU to get ready for their academic life inJapan before an actual study abroad.
Must have completed introductory-level Japanese.
eg) Completed 250-300 hours of Japanese language study / Finishedstudying with the following textbooks:“Minna no Nihongo I & II”, “GENKI: An Integrated Course in Elementary
Japanese I & II”

Courses / Credits /Fee

-12 class sessions (120 minutes per session)-Class Time: 4~6 PM (Japan Standard Time)-1 credit (=1.5 ECTS)

-40,000 JPY
Students from Partner Institutions: 20,000 JPY (50% discount)

Program FeatureThis online program is designed to be active and practical. Each classfocuses on a specific topic to acquire new Japanese vocabulary andexpressions. It also invites SWU supporter students to join the class as
conversation partners and audience for presentation sessions.
Those who have achieved close to the JLPT N3 upon completion of thisprogram and are interested in an actual semester study abroad is eligible
for our “Intensive Japanese Language Program.” *Students will have toundergo a separate application for the semester program stated on [7.
Application Procedure].

Program Website

Please refer to the program website for more details.

4. Events and Supports
OptionalInternship
Program

After completing the semester courses, students can participate in a shortinternship program. This on-site experiential learning opportunity enables
students to be exposed to Japanese corporate culture, practice “Keigo” (honorificspeech), and learn business manners.
Ex) Internship sites for 2023. *Internship sites differ by semester.
- Tobu Railway Co,Ltd. (Transportation, tourism service company)- JTB Corp. (Tourism company)- INTAGE Inc. (Marketing research company)- Wise-Infinity Inc. (Translation, Visual-Editing company)- Smile Hotel (Hotel company)- KRH & COMPANY, LIMITED (Construction tool company)- Bunkyo Yushima Nursing Home (Welfare service)

Seasonal Events

SWU offers events planned by a student group called “CHAWA” almost every
month. Students can visit sites at a discount and experience Japanese culture andcustoms.
Event examples- International Students’ Welcome Party- Asakusa Trip
- Kamakura Trip
- Fireworks- School Festival- Christmas Market Visit

Activity reports are available on our website news page (uses AI translation)
Host Sister

Each international student studying at SWU for more than a semester is assigned a“Host Sister.” A Host Sister is a student volunteer that helps international
students’ school life. Host Sister will support students upon arrival, including
assisting with necessary registration procedures at the local ward offices, opening
a bank account, etc.

Host Family

For students who wish, we match them with a “Host Family.” A Host Family will
provide students with the chance to experience the typical lifestyle of a modern
Japanese family. Students will enjoy spending quality time together. Host Family
will welcome each student to their home and go out on weekends occasionally.

Language
Exchange andConversation
Partners

For students who wish to improve their Japanese, SWU offers a one-on-one
language exchange and/or conversation partner, depending on the students’needs. Japanese students who volunteer to be language exchange and/orconversation partners will help students with typical Japanese phrases useful ineveryday life.

5. Accommodation Information
There are 2 types of housing choices. The below accommodation offering details are as of June 2024.

AccessFlora Court SetagayaCampus Village Chitose-Karasuyama

Approx. 45 minutesby train and on footApprox. 45 minutes
by train and on foot4 minutes walk from ChitoseKarasuyama Station*Round trip fare to the university: 600

4 minutes walk from Chitose-Karasuyama
Station*Round trip fare to the university: 600 yen

yenType

Single apartment-style room

Single apartment-style room
（Shared kitchen）

Facility<Exclusive facilities>
Air conditioner, bed, desk, chair, closet,
IH stove, unit bath, washing machine,
refrigerator, microwave oven, internet<Exclusive facilities>
Air conditioner, bed, desk, chair, closet,
separate toilet, bathroom sink, washingmachine, refrigerator, internet<Shared facilities>
Piano room (soundproof room),
conference room, study room, deliverylocker<Shared Facilities>
Cafeteria, shared kitchen, study room,
dance room, delivery locker

Features-Female students only
-Convenience store on the 1st floor-Built in February 1982 (renovated in2005)-Breakfast and dinner provided (25,300yen/month *Need to apply separately)-Built in January 2023, opened in March
2023

LeafletFlora Court SetagayaCampus Village Chitose-KarasuyamaMonthly
Rent

64,500JPY/ person (Type B)
60,000JPY/ person (Type C)68,000JPY/ person<Move-in>Rent is prorated by the number of days
for the month of moving in.
<Move-out>
Depending on the timing of leaving, thedormitory fee differs at the beginning,
middle, and end of the month.
You must declare your leaving by the15th of the prior month.
Tenant's
Lease
Liability
Insurance<Move-in>Rent is prorated by the number of days forthe month of moving in.
<Move-out>
Depending on the timing of leaving, thedormitory fee differs at the beginning,
middle, and end of the month.
You must declare your leaving by the 15thof the prior month.

<Premium> 1-semester stay: 2,820 yen / 2-semester stay: 5,640 yen
Residents of Campus Village Chitose Karasuyama and Flora Court Setagaya must pay
a premium for insurance covering the damage to the rented room.

NOTE* The accommodation placement may not be your first choice due to the limited number of rooms
available for each accommodation.

6. Scholarship
The Hirao Scholarship Program
The Hirao Scholarship Program was established through a donation from Mr. Koji Hirao, a previous
faculty member of SWU who served as its fourth Chancellor. The program aims to provide financial
assistance to international students from the Southeast Asia region who wish to study at SWU.
Application Information（Japanese and English)

https://www.swu.ac.jp/examinee/prospective/semester/procedure.html#hiraoscholarship1

Application Form

https://www.swu.ac.jp/albums/abm.php?d=938&f=abm00021595.pdf&n=2_The-Hirao-Scholarship-Program-Application-Form.pdf
Must be submitted with the rest of the program application
documents.

Deadline

For spring semester program: November 25th
For fall semester program: May 25th

7. Application ProcedureSemester Program application will be done through a Web Application System that receives students’application material online. We kindly ask you to follow the following procedure and deadline for
applying for our semester program.
Nominated by HomeInstitution

Receive
Invitation for
OnlineApplication

Submit Online
Application

Visa
Application

Study Abroad
Preparation

Study Abroadat SWU① Nominated by Home Institution:
Please be nominated by a home institution. Using the designated nomination list (excel format) isrequired.
② Receive Invitation for SpeedVisa（Students only）:
Nominated students will receive an invitation email to join SpeedVisa from SpeedVisa Support Team
(wecare@s.s-visa.com). Push the [Accept the Invitation] button for authentication. ※The link button
expires in 10 days.
③ Submit Online Application:
Students should input necessary information and upload mandatory documents for the application.
Though the final application deadline is set to May 25th / November 25th, we strongly advise thestudents to finish their initial input by May 20th / November 20th, so there will be enough time for
SWU to review and ask for any revision or addition if necessary before the deadline.
List of documents and data to be uploaded are:a) Personal Information and Consent Form *designated formatb) Transcript of Home Institution in Englishc) Certificate of Enrollment (Student Registration) in Englishd) Letter of Recommendation from Home Institution in English or Japanese (free format)e) ID photo data: ratio:4×3 / pixel:354×472 (300dpi) / format: jpg or jpeg
*The photo data will be used for COE application and student ID*The photo should be taken facing forward with a plain background with no shadowsf) Passport copyg) Hirao Scholarship Program Application Form *only for those applicable/designated formath) JLPT score copy *only for those who have them
*Above designated format marked in red can be downloaded from here:
https://www.swu.ac.jp/en/examinee/prospective/semester/procedure.html#c④ Join a zoom interview session:
Students who applied for the Intensive Japanese Language Program without an N3 certificate may beasked to take part in a zoom interview session to have their Japanese level checked.
⑤ Receive official acceptance:
Once the application has been officially approved by SWU, students will receive a notice via email.

8. VISA Application and Resident Registration
These are the essential procedures students are required to carry out before and after arriving in Japan.
VisaApplication*Mandatory

After the student application is officially accepted to SWU for the selected program,
SWU will proceed in applying for the Certificate of Eligibility (CoE).
Once the CoE is issued, SWU will send the PDF data of the Letter of Acceptance(LOA) and COE (email) to the students. Once they receive these documents, theyshould apply for their visa at the nearest Japanese Embassy or Consulate of theirhome country.

Residence
Card&NationalHealth
Insurance

When students enter Japan with their student visa, they will receive a “ResidenceCard.” This card notes students’ visa status, stay period, and other residency
information.
Within 2 weeks after arrival, students must complete residency registration
procedures at the local ward office and become a member of the “National Health
Insurance.”*Mandatory

Students must always carry their Residence Card during their stay in Japan. The
National Health Insurance will be valid throughout the student's stay in Japan.
Students pay only 30% of the medical fee (except for some services and specialoperations) by paying the monthly insurance premium.

Part-TimeWork
Permission

In order to start a part-time job, international students must apply for work
permission Shikakugai Katsudo Kyoka (“Application for Permission to Engage inActivity Other Than That Permitted Under the Status of Residence PreviouslyGranted”).
This can be done at the airport when entering Japan, and those who plan to work
part-time are strongly recommended to apply for permission at the airport.
Otherwise, students have to go to the Immigration Bureau later on their own. No fee
is charged for the work permit.
<NOTE>-International students can only work up to 28 hours per week when the University
is in seeing, and up to 8 hours (also up to 40 hours per week) a day during school
vacations.
-Work in the adult and gambling business is strictly prohibited.

9. Contact Information
Center for International Exchange (CIE)

Website for International Students

Program Coordinator

https://www.swu.ac.jp/en/examinee/prospecti
ve/semester/overview.html

Emi Funaki (Ms.) / Natsuki Ishizuka (Ms.)
MAIL: inbound@swu.ac.jp
TEL: +81-3-3411-5249
1-7-57 Taishido, Setagaya-ku
Tokyo 154-8533, JAPAN