Guidelines on Procedures for Inviting Entities to Apply for a Project Subsidy under the
Fiscal 2013 Budget Project: “Project for Decommissioning and Contaminated Water
Management (Development of Technologies for Processing and Disposal of Accident
Waste)”

Date: February 28, 2014
Management Office of the Project for Decommissioning
and Contaminated Water Management

The Management Office of the Project for Decommissioning and Contaminated Water
Management invites entities to apply for a project subsidy under the Fiscal 2013 Budget
Project, ” Project for Decommissioning and Contaminated Water Management (Developmentof Technologies for Processing and Disposal of Accident Waste)” as outlined below. When
applying for a project subsidy, please refer also to the Subsidy Granting Rules (”Grant Policy
for Subsidy for the Project for Decommissioning and Contaminated Water Management”)

1. Purpose of Project
The purpose of this Project is to improve the standard of Japan’s science and technology
and to smoothly carry out measures for decommissioning and contaminated water
management by implementing projects that support the development of technology fordecommissioning and contaminated water management.

2. Contents of ProjectThis Project shall be implemented on the basis of the Mid- and Long-term Roadmap towards
the Decommissioning of TEPCO’s Fukushima Daiichi Nuclear Power Station Units 1-4.
The accident wastes produced by the accident of TEPCO’s Fukushima Daiichi NPS are
different in properties from conventional radioactive waste produced in nuclear power stationsin that they contain radionuclides derived from damaged fuels; that they are likely to containseawater constituents due to the Tsunami assault and the operation for cooling the reactor
core carried out immediately after the accident; that they have a high radiological dosage andthat contamination levels of these wastes are varied and the amount of wastes are large andetc. Therefore, research & development for processing and disposing these wastes safely is1required.
(1) Grasping Properties
・After the development of analysis plan, the nuclide analysis of rubbles, felled trees andcontaminated water, etc. shall be conducted and the characteristics of nuclides
depending upon their locations and dosages shall be grasped. In so doing, based on
the outcome of analysis, data shall be fed back to the analysis plan. Sample analysis
shall be conducted as to approximately 50 samples including contaminated water
samples.
・Evaluation shall be conducted as to inventory of secondary waste generated fromcontaminated water treatment by way of comparing hard-to-measure nuclides, etc. of
before-and-after contaminated water treatment. Especially, inventory evaluation
methods for nuclides other than 137Cs shall be developed.
・ Nuclide analysis shall be conducted as to secondary waste generated fromcontaminated water treatment arising from secondary cesium adsorption apparatus(SARRY) and Multi-nuclide removal system (ALPS), etc.
・Besides, analysis flows shall be constructed, and simplified analysis systems shall be
developed in respect of hard-to-measure nuclides (93Mo, 126Sn, etc.)(2) Investigation of Long-Term Storage Measures
・For long-term storage of secondary waste generated from contaminated water treatment,
technology shall be developed to ensure the long-term storage performance of storage
containers.
・Technology for stabilizing carbonate slurry and iron hydroxide slurry from ALPS shall be
developed to store them in a state of reduced leakage risk.
・In respect of SARRY, risks of localized corrosion caused in materials of adsorption
vessels shall be assessed. The validity of the existing hydrogen safety measure

shallbe verified and improvement measures shall be proposed.
(3) Investigation of Waste Treatment
・Basic tests shall be conducted to manufacture various simulated wastes mainly focusing
on secondary wastes from ALPS, etc. , and data on solidification & confinement
characteristics as well as on gas generation shall be collected. And then the issues tobe addressed and measures to be taken for the treatment shall be verified and sortedout.
・ Technologies for processing and solidification shall be selected and evaluation shall be
conducted on the amount of processing, the effect of volume reduction and stabilization,
properties of manufactured waste and the types and2

quantities

of secondary wastes,

etc.
・Evaluation, etc. shall be conducted on residual water evaporation within the tower tostudy the method of handling waste zeolite adsorption towers.
(4) Investigation of Waste Disposal
・The methods of disposal suitable for the properties of wastes

shall be studied on thebasis of information to be collected widely both from Japanese and overseas sources
・The nuclides to be evaluated in respect of accident wastes shall be reviewed on the basisof progress made in the study of inventory estimation and then waste processing
requirements shall be formulated.
(5) Investigating Pre-Conditions for Research & Development
・Waste management from their generation, storage, processing and disposal (waste
stream) shall be investigated in conjunction with the studies of decommissioning
scenario.
・An integrated data base of information on wastes shall be developed and disclosed to
the general public.
(6) Management of Research and Development, etc.
[1] Human Resources Development Undertaken from Mid- and Long-term Perspectives
Cooperative measures such as joint research projects with universities and research
institutions shall be strengthened with a view to developing the human resources
required in the context of mid- and long-term perspectives.
[2] Mobilization of Knowledge from both Domestic and Overseas Sources
Projects shall be implemented by making best use of knowledge from domestic andoverseas sources. In particular, introduction of necessary technologies from domestic
and overseas sources shall be widely considered.
[3] Setting Performance Indexes in Terms of Goals Achieved
Easily understandable performance indexes serving as criteria for appraising goals
achieved shall be studied, and such indexes to be indicated in numerical terms shall be
used to verify whether or not goals have been achieved at the time of project termination.
[4] Improving Information Disclosure
More efforts shall be made to improve explanations and briefings on the contents ofproject implementation and its results, in order to make them more easily understoodby the general public.
[5] Establishing and Managing an External Committee, etc.
In conjunction with implementing this Project, a committee if necessary composed ofoutside experts and eminent persons shall be established whose functions are to
discuss and verify research plans, implementation methods, and assessments of3

outcomes, etc., with a view to having them reflected in practical work.
[6]Cooperating with Decommissioning Operations and Other Research and Development
Projects
Possible contributions of results obtained to decommissioning operations and otherresearch and development activities shall be verified and sorted out, and cooperative
efforts with other research and development projects towards decommissioning shall be
pursued.
* A flexible implementation set-up shall be developed to make discussions on the Mid- andLong-term Road Map and discussions in meetings of the Joint Office for the Meeting of theTeam for Decommissioning and Countermeasures against Contaminated Water reflected inproject implementation.

3. Project Implementation Period
From the date of decision of subsidy granting through March 31,2015
This Project envisages the implementation of research & development up to the fiscal 2015
year. Accordingly, in preparing the application documentation, please specify the project
implementation plan and contents of up to the end of March 2015 covered by the current
subsidization project on the preposition that research & development will be carried out up to
the fiscal 2015 year and then specify the implementation plan and contents of from April 2015
through the end of March 2016 when this Project is due to be terminated.
* Please note that subsidized projects may cease to be so as from the following fiscal year,
depending upon the performance during each fiscal year, policy judgment and conditions offund management and etc.

4.Project Scheme
Fund Establishment Organization

External
Review

Management Office of the project for
Decommissioning and Contaminated
Water Management(Public offering)↓↑(Proposal)
4

AdoptionandApproval

Grant Decision

Private group or other organization(Subsidized project operator)

5. Application Requirement
The private organizations etc. satisfying all of requirements (1) to (7) shown below are
qualified to apply for the subsidies. Applications from consortia are also acceptable. In thatcase, a managing legal entity must be appointed out of each consortium and submit the
project proposal. (Please note that no managing legal entity may commission the entire work
to another legal entity.)(1) Possessing the organizational set-up for properly implementing the relevant subsidized
project.
(2) Having the capacity, knowledge and experience required for implementing therelevant

subsidized project.
(3) Having the management foundation required for smoothly implementing the relevant
subsidized project and sufficient ability to control the funds and other resources.
(4) Being able to implement the relevant project according to Japanese law and regulations
and being able to follow the appropriate accounting procedures in accordance with METI’s“Grant Policy for Subsidy for the Project for Decommissioning and Contaminated Water
Management”. (*).
* http://www.meti.go.jp/information_2/downloadfiles/jimusyori_manual.pdf(5) Not falling under the case where Articles 70 and 71 of Cabinet Order on Budgets, theSettlement of Accounts, and Accounting are applicable.
(6) Not falling under any case where any of the requirements stipulated in the First Column ofeach Item of the Appended Table of the “Guidelines for the Suspension of Subsidies
Controlled by the Ministry of Economy, Trade and Industry (METI) and the Suspension of
Designation relating to the Contracts” (Accounting Division Regulation No.1 of January 29,2003) is applicable.
(7) To participate in the briefing meeting on the implementation of the Project and proceduresfor the application of project subsidy or to be personally briefed when receiving a copy of
the Guidelines on Procedures for the application of project subsidy relating to the specificproject concerned.

56. Requirement Conditions for Grant Decision(1) Number of Proposals to be Adopted：One(2) Subsidization Rate and Amount of Subsidy
A fixed amount with a maximum of 900 million yen(3) Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate) before thecompletion of the project is permitted are limited.
(4) Confirmation of the amount of payment
The amount to be paid is decided based on the result report which is submitted by theoperating entities after the project is complete as well as the results of the survey at theverification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by the subsidies,
which do not exceed the granted subsidy amount. For this reason, the account ledgers,
receipts and other documents are necessary for supporting all the expenses. All the
expenses will be strictly inspected and the expenses are strictly evaluated. Thus, theexpenses not meeting the conditions mentioned above may be rejected.

7. Application Procedures(1) Application Period
Commencement: Friday February 28,2014
Deadline: 10:00 am Monday March 31,20１４. No application accepted after the deadline(2) Information Session
Day and Time: Monday March10, 2014

16:30-17:00

Venue: Mitsubishi Research Institute, Inc. (Capital Hotel Tokyu Office Building 2-10-3
Nagata-cho, Ciyoda-ku,Tokyo 100-0014)

4th floor Conference Room CR-B

Map：http://www.mri.co.jp/company/info/office/headoffice_map.html
If you would like to attend the session, please inform the contact point mentioned in “12.
Contact” by 10:00 AM on Friday March 7 via email.
When making contact, please title your e-mail “Register for Attendance at the Information
Session for ‘the Fiscal 2013 Budget Subsidized Project for Decommissioning andContaminated Water Management (Development of Technologies for Processing and Disposalof Accident Waste)” and include the “ Organization name,” “Name of the attendee,”“Department,” “Phone number,” “Fax number,” and “e-mail address” in the main text.
6Due to the limited capacity of the venue, we regret we have to limit the number of attendees
to 2 persons for each applying organization (In the case of a joint application from a consortium
involving more than one organization, such consortium shall be regarded as one organization
entitled to 2 attendees). Please note that in case the number of participants is large, more than
one information session may be organized with a readjusted schedule.
(3) Application form and other documents to be submitted[1] Please submit the following documents as one file. Please title your file “Application for
the Fiscal 2013 Budget subsidy program ‘Project for Decommissioning andContaminated Water Management (Development of Technologies for Processing andDisposal of Accident Waste)”.
・Application form (Form 1)
・Outline of Subsidy Project (Form 2)－Contents and implementation method of the proposed subsidy project concerned aswell as project plan
－Performance record of other subsidy projects of the same kind with the proposed
subsidy project concerned or an explanatory note on the technological capability(knowledge and capabilities) for implementing the proposed subsidy project－Explanatory note on accounting set-up for the implementation of the proposed
subsidy project(Including accounting capability, set-up for filing and keeping incustody documentary evidence and others relating to expenditures as well as thestate of finance)－ Proposed cost estimate corresponding to the amount of subsidy applied for(including unit cost estimate standards) and financial planning document, if asked
・Other Documents－Outlines of corporation or organization (Name, headquarters, date of incorporation,
major business, organizational chart, principal business areas and the number of
employees)－The financial results, and statement of revenues and expenses (of the preceding
year)－The articles of Association or the act of endowment－Other supporting documents* You must submit 10 copies of the application documents using A4 paper. You
can describe them in Japanese or English. One CD-ROM must be submitted
along with the hard copies. As a general rule, the file format must be Ichitaro,
MS-Word, MS-PowerPoint or MS-Excel. If you have unavoidable reasons not7

to be able to use these formats, please contact us.
[2] All the application documents submitted will not be used for any purposes other than theevaluation in the course of the selection process. Please note that the application
documents submitted will not be returned. We take the utmost care to preserve
confidentiality. However, if your proposal is adopted, the information except the nondisclosure information (i.e. the personal information, the information detrimental to thelegitimate interests of legal entities) may be disclosed under the “Act on Access toInformation held by Administrative Organs” (Act No. 42 enacted on May 14, 1999).
[3] The costs spent for issuing the application documents and other documents willnot

be included in the expenses. Also, the costs spent for issuing those documents will not
be compensated for regardless of whether the proposal is adopted or not.
[4] The matters described in your proposal are considered to be the fundamental policies
which should be observed during the project. Consequently, please be sure to describe
only the matters, which are feasible within the budget. Also, please note that even if yourproposal is adopted, it may be rejected later on if you make a significant change to it atyour discretion.
(4) Place of submission
The application documents must be delivered to the following address via hand-carry andpostal mail, etc.
Mitsubishi Research Institute, Inc
c/o Science and Safety Policy Research Department/ Management Office of the
project for Decommissioning and Contaminated Water Management
2-10-3 Nagata-cho, Chiyoda-Ku, Tokyo 100-0014
Contact point: Takizawa, Ueno
* The application documents sent via Fax and electronic mail shall not be accepted.
Incomplete documents shall be rejected and not subject to evaluation. Therefore,
please carefully read and follow the procedures for application to fill out the
documents correctly.
* Any application document submitted after the closing date shall not be accepted.
If you send the documents by postal mail, they may not be delivered by thedesignated time on the closing date. Consequently, you are advised to mail themsufficiently ahead of the closing date.

88. Evaluation and Adoption(1) Method of Evaluation
Evaluation takes place at two stages: The first screening based on the application
documents and the second screening involving presentation at the Decommissioning andContaminated Water Management Project Screening and Evaluation Committee(Presentation sessions by the applicants will be be held on Monday March 31 from 11:00
onward one by one in the prearranged order). Due to the limited capacity, the number ofparticipants from the applicant side shall be limited to 4 persons. If necessary, interviews
and in situ studies will be organized and the submission of additional documents may berequested.
(2) Evaluation Criteria
Applications are to be comprehensively evaluated based upon the following criteria.
However, the applications which have been judged not to meet the criterion[3] and [4]shallbe disqualified regardless of evaluation of the other criteria.
[1] Appropriateness and Efficiency of the Contents of the Proposed Project・The propose project shall be judged as to whether it can be properly implemented inaccordance with the subsidy granting requirements.
[2] Appropriateness of Amount of Subsidy Applied for・ Judgment shall be made as to whether or not

the proposed calculation of theestimated expenses (Contents of estimation) is reasonable, clear and based on wellconsidered economic rationality.
[3] Technological capabilities (knowledge, abilities)
・Judgment shall be made as to whether the applicant is endowed with the capabilities,
knowledge and experience required for the implementation of the proposed project
including a good track record in the implementation of similar projects.
[4] Financial Base・Judgment shall be made as to whether the applicant has the sound financial base andoperational control set-u including financial management required for the smooth
implementation of the proposed project.
(3) Decision on the Selection of the Successful Applicant(s) and its Announcement
The name of the selected applicant(s) shall be announced on the website of PMO (theManagement Office of the project for Decommissioning and Contaminated Water
Management ) and is concurrently notified to the applicant(s) concerned.
9. Granting of Subsidy
9

The project shall be initiated only after the selected entity has submitted the notice ofgrant application to PMO and PMO has sent in return the notice of grant determination to
the selected entity.
It should be noted that there may occasionally occur changes in the project content &composition, the scale of the project and the amount of subsidy to be granted during theinterval between the selection of the entity to be subsidized and the issuance of the noticeof grant determination as a result of consultation between the PMO and METI. Please also
note that the subsidy may not be granted if the granting requirements are not met.
The Subsidized project operating entity may be provided with information required to
implement the project after the issuance of notice of grant determination, it may berequested to observe confidentiality depending on the nature of the information provided.
10. Allocation of Expenses(1) Classification of Expenses Covered by Subsidy
The expenses covered by the subsidy shall be those directly required for the
implementation of the project whose specific items are listed below. The final expenses
covered by the subsidy shall be decides upon in consultation with METI.

Items of Expense(1) Labor cost

Description
Expenses for personnel required to implement the subsidized
project
Expenses for raw materials, consumables,(2) Operating cost

design/fabrication/processing, facility/equipment, goods purchase, research, outsourcing, travel, remunerations, rent/depreciati
on and other necessities.

(2) Direct Expenses not to be Included in Expenses Covered by Subsidy
・ Office supply equipment (furniture such as desks, chairs and bookshelves, officemachinery and so forth) with which the applicants are supposed already to

be provided

when considering the nature of the project.
・Expenses incurred for handling accidents and disasters that have occurred during the
project. (However, there are cases where cancellation fees incurred for reasons not
attributable to subsidized entities may be included as direct expenses. Please consult theperson in charge on this matter.)

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・Expenses unrelated to the project(3) Exclusion of Consumption Tax from Expenses Covered by Subsidy
If general and local consumption taxes (hereafter referred to as “consumption tax”) are
included in the subsidy amount, the applicants shall be requested to submit a report after
the settlement of tax amount, according to the granting guidelines.
This is so specified as to demand, at the time of filing an income tax return, thatsubsidized project operating entities should report and return the amount to which thesubsidy has been applied, out of the amount of deduction for taxable purchase, so thatthe amount for which the subsidy has been allocated out of the amount of deduction for
taxable purchase shall not be detained.
However, because the report mentioned above is based on an income tax return thatwill be filed after the settlement of the subsidy, occasional delinquency in reporting due tolapse of memory has been found. Also, in order to avoid the complicated office proceduresthat need to be followed by subsidized project operating entities, the consumption tax shallbe handled as follows.
When determining the amount of subsidy applied for in the grant application, theconsumption tax must be excluded from the expenses covered by the subsidy before
calculating the subsidy amount and submitting the application.
However, to avoid hindrance to the implementation of the subsidized project, such
subsidized project operating entities as those listed below shall be permitted to include theconsumption tax in the expenses covered by the subsidy when calculating the amount ofsubsidy.
[1] Subsidized project operating entities who are not classified as taxpayers under theConsumption Tax Act[2] Subsidized project operating entities who are tax-exempt business entities[3] Subsidized project operating entities who are business providers subject to simplified
tax[4] National or local governments (limited to cases when project is conducted with a special
account), or subsidized project operating entities who are corporations listed in theattached Table 3.
[5] Subsidized project operating entities who are using the general account of a national or
local government[6] Subsidized project operating entities who are taxable business providers that choose arefund of consumption tax, following confirmation of consumption tax and purchase tax
deductions, for instance due to a low amount of taxable sales

1111. Miscellaneous(1) Any expenses incurred before the date when the decision on grant of the subsidy is made(including expenses for order placement) shall not be covered by the subsidy program.
(2) In the event that the subsidized project operating entity desires to make a purchase or othercontract related to material procurement or involving an occurrence of cost, it shall invite
open competitive bidding, as a general rule, from the viewpoint of cost effectiveness. If thesubsidized project operating entity desires to outsource part of the subsidized project to athird party or conduct the project in partnership with a third party, it shall in advance make acontract on the implementation and report this to PMO.
(3) Once informed that the decision on grant of the subsidy is made, the subsidized project
operating entity shall not change the subsidy budget distribution or the details of thesubsidized project nor interrupt or terminate the project without prior approval from PMO.
(4) The subsidized project operating entity shall promptly report the progress of the subsidized
project and so on whenever required to do so by PMO.
(5) After the subsidized project is completed (or the project termination is approved), thesubsidized project operating entity shall submit a project result report to the management
office.
(6) The subsidized project operating entity shall keep accounts on any expenditures for thesubsidized project with dedicated account books accompanied by all written evidences in a
way that is clearly differentiated from the other accounting to ensure that all incomes andexpenditures are meticulously accounted for. The entity shall maintain the account books atleast five years after the fiscal year in which the date of completion (or the date of approval
for termination) is included so that they can be accessible whenever requested by METI,
fund establishment organization and PMO.
(7) With respect to the assets acquired or the utility of which has increased through thesubsidized project (hereinafter referred to as "the Acquired Assets, etc."), the subsidized
project operating entity shall manage them with due care of a prudent manager even after
the completion of the subsidized project, and strive to effectively make use of them inaccordance with the purpose of the grant of the subsidy. All applicable Acquired Assets, etc.
shall be properly controlled using an Acquired Asset Ledger during the asset disposal
restriction period, which will be separately set forth.
(8) If the subsidized project operating entity needs to dispose of (i.e., use, transfer, loan or offer
as collateral assets contrary to the purpose of the grant of the subsidy) any Acquired Asset
having a unit price equal to or higher than 500 thousand yen (tax excluded) during the asset
disposal restriction period separately set forth, they must obtain prior approval. In this case,12the entity shall pay part of or the entire subsidy amount as a general rule. (The maximum
payment does not exceed the subsidy amount for the appropriate asset to be disposed of).
(9) After the completion of the subsidized project, the Board of Audit may visit the premises ofthe subsidized project operating entity for inspection.

12. Contact
Mitsubishi Research Institute, Inc
c/o Science and Safety Policy Research Department/ Management Office of the
project for Decommissioning and Contaminated Water Management
2-10-3 Nagata-cho, Chiyoda-Ku, Tokyo 100-0014
Contact: Takizawa, Ueno
Tel.: 03-6705-6041 FAX：03-5157-2145
E-mail：hairo-jimu@mri.co.jp
Inquiries must be only by electronic mail or Fax. No inquiry by telephone shall
Be accepted.

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(Form 1)
No.
*Leave blank.
TO Management Office of the project for Decommissioning and Contaminated Water
Management
Subsidy to be Granted under the Fiscal 2013 Year Budget Project for “Decommissioning andContaminated Water Management (Development of Technologies for Processing and Disposalof Accident Waste)”
Application

Company/Organization

Applicant

Name
Seal or Signature

Representative(Full Name and Title)

Address

Contact Person(Full Name)

Contact

Section/Department

Title
Telephone(Extension, if any)
E-mail14

(Form 2)
No.
*Leave blank.

Subsidy to be Granted under the Fiscal 2013 Year Budget Project for “Decommissioning andContaminated Water Management (Development of Technologies for Processing and Disposalof Accident Waste)”
Project Proposal
1. Objective, Contents and Implementation Method of the Proposed Project* Please describe the background and objective of the proposed project* Please describe the specific implementation method and content of the proposed project foreach item of project content as enumerated in 2 of the Guidelines of Application for Project
Subsidy* Please describe your specific suggestions to enhance the impacts of the proposed project

2. Project Implementation Schedule* Please describe implementation schedule (on a monthly basis) for each item of projectcontent as enumerated in 2 of the Guidelines of Application for Project Subsidy* In so doing, please make sure that specific implementation procedures be easily understood* Please set and describe specific goals for achieving the objectives in terms of milestones.
* Please schedule approximately every Quarterly progress report (Interim and final reports)
meeting

3. Organizational Set-Up for Project Implementation* Please indicate the organizational chart for project implementation, number of the personnel
in charge with their respective responsibility and role
* Please indicate the curriculum vitae, field of expertise, and past performance record in theimplementation of similar projects of the person with overall responsibility for project
implementation and project-leader-class personnel* If outsourcing is being planned, please describe the outlines of such plan.

15

4. Project Performance Record* Please describe the past performance record of your organization in the implementation ofsimilar projects. In so doing, please cover the following items
・ Name of project, outlines of project, year of project implementation, outsourcing entities(If it was your own project, please indicate to that effect)* Field of expertise and past performance record in the implementation of similar projects ofmajor persons fully engaged in the implementation of the proposed project( Please exclude
the persons already covered in Section 3 above )5. Financial base and Set-Up for Operational Control* Please describe the state of finance and the financial control structure (System for filing andsafe-keeping of custody of documentary evidence and the like relating to expenditures as wellas the personnel responsible for financial control and their respective role)
6. Total Project Cost (in 1000 yen)

* Please describe the required cost according to the classification of cost items as mentioned
in Section 10 (1) of the Guidelines of Procedures for subsidy application. Please note that cost
items mentioned there are on a for-example basis.

I

Labor cost

II

Project Cost
[1] Design, manufacture, and processing[2] Consumables[3] Travel[4] Gratuity[5] Outsourcing

Total Amount (In 1000 yen) （*Please make sure that the total amount be within the maximum
amount of subsidy granted ）(Note) Please make sure that the amount of each cost item be one with general andregional excise taxes deducted.

16

Other Documents[1] Outlines of corporation or organization (Name, headquarters, date of incorporation,
major business, organizational chart, principal business areas and the number of
employees)[2] The financial results, and statement of revenues and expenses (of the last year)[3] The articles of association or the act of endowment[4] Other supporting documents

17