STUDENT EXCHANGE FACT SHEET (2023/24)

Name of Institution

Heidelberg University

Website of Institution

www.uni-heidelberg.de/index_e.html

Contact Information
Name of InternationalOfficeAddress

International Relations Division
Postal address:

Visitor address:

Heidelberg University
International Relations Division
Department 7.3 (Building Fischmarkt)
Seminarstrasse 269117 Heidelberg
Germany
Tel: +49 6221 54-12701
Fax: +49 6221 54-12789

Fischmarkt 269117 Heidelberg
Germany

Studying at Heidelberg
University &Study programs

www.uni-heidelberg.de/en/study

Website for exchange
students

www.uni-heidelberg.de/international-exchange

Heads ofInternational OfficeDr. Alexander AU (Head International Relations Division)

Coordinators forexchange program

Until the end of April 2023:
Sabine SCHENK (Ms.)
sabine.schenk@zuv.uni-heidelberg.de
Tel.: +81 75 753-5413

hwww.uni-heidelberg.de/en/study/all-subjects

dezernat7@uni-heidelberg.de
Tel: +49 6221 54-12700

From May 2023:
Tracy CHAN
Tel. +49 6221 54-12732
tracy.chan@zuv.uni-heidelberg.de

Assistants Incoming

Gabi KOEHLER (Ms.)/ Charlotte SCHUBERTH (Ms.)
exchange2@zuv.uni-heidelberg.de

Student Exchange Information
Beginning and end oflectures (examinationdates not included!)

Semester 1 (fall/winter term)
Oct. 16, 2023 – Feb. 10, 2024

Semester 2 (spring/summer term)
April 15, 2024 - July 27, 2024

Expected arrival dates
for exchange students

Semester 1: Early October (early
September for language course)

Semester 2: Early April (early
March for language course)

Orientation program

Semester 1: The week before theterm starts

Semester 2: The week before theterm starts

Buddy program

International Relations Division:
buddy-programm@zuv.uniheidelberg.deJapanese Studies Department:
buddy.japo.hd@gmail.com

Application deadlinesApplication for winter term: June 15
Application for summer term: December 15

Application procedures

1) Please nominate selected students before May 15 or November 15(via e-mail) indicating the name, study level, discipline, length ofstay, email address2) Online application open from May 15 to June 15 (WiSe) orNovember 15 to December 15 (SoSe). We will contact the nominees(copying the coordinator), asking them to register in our database.
3) Further information: https://www.uniheidelberg.de/en/study/international-studies/studying-inheidelberg/destination-heidelberg/preparing-your-stayApplication materials

1)
2)
3)
4)
5)

Supporting documents
required for enrolment

For academic enrolment:
1) Passport
2) Proof of health insurance3) Admission letter

Visa requirements

Please check the information on the visa requirements given by theGerman embassy.

Courses available toexchange students

Online curriculum LSF (current/past terms): https://lsf.uni-heidelberg.de
The language of instruction is indicated in the column next to thelecture’s content. Tutorial (youtube): https://youtu.be/dE8hmkr7LSw
Limited access of undergraduate students to English taught MA courses(admission needs to be negotiated with the relevant
department/teaching staff on individual basis).
English (or German) language proficiency of level B2 (EuropeanReference Frame) is recommended for exchange students.
Courses in Medicine or Dentistry are not open to exchange students.
Additional restrictions apply for some courses in Biosciences and Law.

Restricted disciplines
for exchange students
Maximum number ofunits/credits that a fulltime exchange student
can study eachsemester

Application form for admission as exchange student
Transcript
Copy of Passport
PhotoInvitation letter of academic supervisor at Heidelberg University(PhD candidates only)
6) Certificate of exmatriculation (if they studied at a German universitybefore)

30 ECTS maximum

Housing
Accommodation

Student residences at Heidelberg University are administered by theStudierendenwerk, an independent organization providing various
services to the student population. Although the number of available
rooms is quite limited (only ~15 per cent of all Heidelberg students canbe housed in student residences), the International Relations Divisioncooperates with the Studierendenwerk to secure rooms in student
residences for international exchange students coming to Heidelberg.
Students usually stay in single rooms sharing kitchen and bathrooms
in groups of 2 – 4, or in dormitories with kitchens and bathrooms oneach floor. There is also a small number of single apartments
available. The residences are located in different parts of the city andvery close to public transport. Shopping areas are usually nearby.
More detailed information about student residences (including picturesof each residence) is available here:
https://www.studentenwerk.uni-heidelberg.de/en/living

Application procedure forhousingNo separate housing application for exchange students except insubject-related programs: Students in the bilateral exchange
program/selected subject-related programs with Japan apply byticking the relevant box in the online application. Students in otherprograms should apply via above link as early as possible (admission
letters and other information can be summitted at a later date).

Other facilities forstudents

Sports center, swimming pool, library, computer center, cafeteria

Fees and Others
Do students need to pay
any other fees?

Student Service Fee (currently): € 116,35

Financial ConsiderationsPlease see here:
https://www.uni-heidelberg.de/en/study/international-studies/studyingin-heidelberg/destination-heidelberg/financial-matters

Insurance
Health insurance
requirements

Sufficient health insurance required, e.g. student state healthinsurance:
https://www.uni-heidelberg.de/en/study/international-studies/studyingin-heidelberg/destination-heidelberg/health-and-insurance

Admission letter and transcripts
When will students
receive the acceptanceletter?

July resp. January

When will transcript bereleased?

After students present their records (“Scheine” as hard copy or sent
directly by the teaching staff) to the coordinator at the International
Relations Division.