NJG 2019

COLLEGE WOMEN’S ASSOCIATION
OF JAPAN
Graduate Scholarshipfor Non-Japanese Womento Study in Japan2019

Instructions, page 1

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APPLICATION FORMS AND INSTRUCTIONS
Use only the attached forms when applying to the College Women’s Association of Japan (CWAJ)
Graduate Scholarship Program for Non-Japanese Women to Study in Japan. Carefully check theeligibility requirements listed below.
Please note
* No applicants will be accepted when applying from abroad.
* No documents will be returned.
* Any additional material NOT requested will be disregarded.

Graduate Scholarship for Non-Japanese Women to Study in Japan(NJG Program): Two Scholarships of ¥2.0 Million eachI. ELIGIBILITY REQUIREMENTS
1. Applicants must:- Be non-Japanese, non-permanent resident women who will be enrolled in a degree programwith the graduate school of a Japanese university from April 2019 to March 2020.
- Be residing in Japan at the time of application.
- Submit an essay in English.
2. The following are ineligible:- Holders of scholarships greater than ¥1.5 million from any other scholarship program for theduration of the CWAJ Scholarship. Financial aid and awards from the university where theapplicant will study may not be subject to this limitation.
- Former recipients of CWAJ awards and members of CWAJ.

II. INTERVIEWS AND SELECTION
Interviews of the finalists will be held in Tokyo. The timetable is shown below. You will be notified
at least two weeks in advance if you have been selected for an interview. The interview will beconducted mostly in English. Applicants will be notified of the results in writing. CWAJ’s methods,rankings and judgments are proprietary and totally confidential. CWAJ does not enter into
any discussion of its decisions.

III. NJG PROGRAM SCHOLARSHIP TIMETABLE
Monday, October 15 throughTuesday, October 23, 2018
February 2019
March 2019

Period of acceptance: Applications must be postmarked on or
between these dates only or the application will not be considered.
Interviews – usually held on a weekend
Notification of recipients.

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IV. INSTRUCTIONS FOR COMPLETING CWAJ SCHOLARSHIPAPPLICATION FORMS
Form 1 – Application for Scholarship
1. Personal Information. Fill in all items. Address for Future Reference should be an address
where you expect to be able to receive mail for the next several years – for example, the addressof parents or close relatives. A personal e-mail address is required.
2. Current and Proposed Study Program. Fill in all information that applies.
3. Previous Education. List your most recently attended university or educational institution first(whether or not a degree was granted), then all others in reverse order.
4. Work/Volunteer/Other Experience. List/explain significant extracurricular experience as well
as work and volunteer experience. Please account for any period longer than three months when
you were not working or in school. Attach additional sheets if necessary.
5. Significant Publications, Presentations, Honors and Awards. Include both academic and nonacademic awards and honors. Information on published work should include name and date ofpublication and publisher. Indicate whether presentations were refereed or non-refereed.
DO NOT send the actual publications, abstracts or title pages.
6. Previous International Experience. Include all international assignments, study, conferences orother experiences. Do not include brief vacations.
7. References. List names, titles, and institutions of individuals to whom you will give Form 3,Letter of Reference.
8. Financial Information. List all kinds of financial aid you have received during your university
education, including current and promised aid. Indicate the beginning and ending dates of theperiods during which you received each form of financial aid. In the second space, list
additional scholarships for which you have applied.
Form 2 – Essay
Complete the essay in English using both pages of Form 2, text only (no photos or graphics). Confine
your essay to the space allowed on the form. Your essay may be word-processed or handwritten andmay be completed on another sheet of paper and pasted to Form 2, but it must not exceed 800 words.
Sign and date your application on the second page of the form, above the line “Signature of applicant.”
Form 3 – Two Letters of Reference
Give a copy of Form 3 to two different professors and/or employers or other persons who know you
well in a recent academic or professional capacity. Remind them that references must be in English
or have an English translation attached. Each original must be sealed in an envelope marked withyour name and “Confidential.” The referee should sign or stamp across the envelope seal and returnthe sealed envelope to you for inclusion in your application. The person completing the reference
must not be a relative or personal friend.

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V. COMPLETING YOUR APPLICATION
Follow the application checklist on this page exactly.
Any application that fails to comply with these requirements and deadlines will be disqualified.

APPLICATION CHECKLISTn Your application must include ALL of the following documents (a to e) in one envelope.
n On the envelope, write clearly “APPLICATION ENCLOSED, NJG PROGRAM”.
n Any document that is not in English MUST be accompanied by an English translation.
n No documents will be returned.
n We suggest that you check each box at the left when you put the documents in the envelope toensure that you have not omitted any documents.
☐ a) Make 3 complete sets of the application documents (1 original and 2 photocopies).
Make single-sided copies only, on A4 paper. Please use paperclips only (no staples).
Assemble each set in the following order:i) Form 1, Completed CWAJ Application.
ii) Form 2, Essay.
iii) Certified Transcripts in English, including transcripts of any transferred credits, fromevery undergraduate and graduate university you have attended (past or present),
along with an explanation of the marking system. This explanation is crucial for theSelection Committee to properly understand each transcript. If your university has anofficial document explaining its system, please include it. If not, ask the university toprovide a brief explanation or do your best to explain it yourself. DO NOT send copiesof diplomas or certificates of any kind.
☐ b) Two CWAJ Letters of Reference (Form 3), with your name on the envelope and theenvelope seal signed or stamped by the referee.
☐ c) One certificate of university enrolment (zaigaku shomeisho) or other proof of acceptance toor enrolment in a degree program. If you are currently a kenkyusei, also send proof of yourstatus. If you have not yet been accepted to a degree program, indicate when you expect tobe notified. Photocopy of a student ID will not be accepted.
☐ d) Two envelopes (12cm x 23.5cm) both addressed with your name and current address inJapan with the postal code and an ¥82 stamp affixed to each envelope.
☐ e) ¥2,000 in teigaku ko-gawase for application handling fee. (Obtain it at any Yucho Bank or
the banking window of the post office. Do not write anything on it.) NO CASH OR
STAMPS WILL BE ACCEPTED.

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NJG 2019n MAIL your application to the address below, postmarked on or between

Monday, October 15 through Tuesday, October 23, 2018
Send by regular mail or Letterpack Light.
Do not send by registered mail (yubin kakitome), Letterpack Plus, takuhaibin, or any othermethod that requires a signature/hanko upon delivery, as these will not be accepted.
Use the address below for your mailing label.

CWAJ SCHOLARSHIP COMMITTEE, NJG PROGRAMCWAJ CENTER
2-24-13-703 Kami-Osaki, Shinagawa-ku, Tokyo 141-0021

CWAJ does not accept applications from persons living outside of Japan. Therefore,
we regret that we will NOT respond to any application filed by a person whosecurrent address is not in Japan.
NO TELEPHONE INQUIRIES WILL BE ACCEPTED.
All inquiries should be sent to our email address: scholarship@cwaj.org

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1COLLEGE WOMEN’S ASSOCIATION OF JAPANAPPLICATION FOR NJG SCHOLARSHIP
Please complete this form in English, except where otherwise instructed.
Please type or word-process when possible.
1. PERSONAL INFORMATIONFAMILY NAMEFirst Name

Date of BirthFirst Language

Present Address (Romaji and Kanji/Kana)

Full Name: Kanji (if applicable) and Katakana

Nationality

Other Languages and Proficiency (Poor, Average, Good, Fluent)
Address for Future Reference (e.g. Family Home Address)〒

Personal e-mail Address:e-mail Address:

Home Tel:
Mobile Tel:

Home Tel:
Mobile Tel:

2. CURRENT AND PROPOSED STUDY PROGRAM
a. Current University or College
Name and Address (English and Japanese):

大学名、住所b. Current Department / Field of Study - 2018c. Present Academic Status (Circle one) - 2018:
Kenkyusei MA MS PhD Other (Specify)
Year (Circle one): 1

d. Proposed University or College (if different from the current)
Name and Address (English and Japanese):

大学名、住所

345e. Proposed Department/ Field of Study - 2019f. Academic Status for Duration of this Scholarship – 2019-2020(Circle one): MA MS PhD Other (Specify)
Year (Circle one): 1

g. Name and Address of Academic Advisor for Duration of thisScholarship:

2

2

3

4

5

6

h. Have you been accepted into a graduate degree program?
If “yes”, please enclose verification of acceptance.
If “no”, when will you be notified?
i. When do you expect to receive your proposed degree?

3. FINANCIAL INFORMATION (University level, attach additional sheets if necessary.)
Past and current fellowships, scholarships or government support. Include beginning and ending dates and amounts.

List any other financial aid for which you are applying. Specify the grantor, duration, amount, and date of notification.

Form 1, page 1

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4. PREVIOUS EDUCATION (Attach additional sheets if necessary.)
Academic Institution, City, Country

Field of Study

Degree Received(e.g. BS, BA, MS)

Dates of Attendance(from - to)

5. WORK/VOLUNTEER/OTHER EXPERIENCE (Attach additional sheets if necessary.)
Employer/Organization

City and Country

Description (e.g. type of work)

Dates (from - to)

6. SIGNIFICANT PUBLICATIONS, PRESENTATIONS, HONORS and AWARDS
Date

Description (Attach additional sheets if necessary.)

7. PREVIOUS INTERNATIONAL EXPERIENCE (Attach additional sheets if necessary.)
City and Country

Reason or Purpose

Dates (from - to)

8. REFERENCES (Names, titles, and institutions of individuals whom you have asked to complete Form 3.)
Name of Referee

TitleInstitution

1.
2.
9. Where did you hear about the CWAJ Scholarship Program? (Check one)____ University/ Professor____ Newspaper____ CWAJ Member____ Embassy____ CWAJ Website____ Other (specify)____________Form 1, page 2

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2ESSAYIn reading your application, we want to get to know you as well as we can. Please write an essay in Englishthat tells us something about who you are and what you hope to achieve. Your essay should include but not belimited to: 1) a description of your proposed study program; 2) an explanation of why your subject is important;and 3) your long term plans. It should be no longer than 800 words and should fit in the space provided. Youressay may be word-processed or handwritten, text only (no photos or graphics). Sign and date your applicationon the second page, above the line “Signature of applicant.”
Please note: Members of the CWAJ Scholarship Selection Committee have backgrounds in manydifferent fields. It is important that you write your essay as if you were explaining yourself and yourwork to an educated person who is not an expert in your field.

Form 2, page 1

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Word Count _______________

I certify that this statement is entirely my own original work and that all information included in thisapplication is accurate to the best of my knowledge.

________________________________________________________________________________
Signature of applicant (required)
Date

Form 2, page 2

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NJG 20193
COLLEGE WOMEN’S ASSOCIATION OF JAPANCONFIDENTIAL LETTER OF REFERENCE
Name of Applicant ______________________________________________________________
Thank you for helping the College Women’s Association of Japan to evaluate the scholarship applicant namedabove. Please complete this form in English or include an English translation. Place the completed form in asealed envelope marked with the applicant’s name and “Confidential.” Sign or place your official seal acrossthe envelope seal, and return the envelope to the applicant for inclusion in the completed application. Please
word process or print clearly. You may attach a separate sheet with your responses.
Name of Referee ________________________________________________________________________
Occupation, Title, Field __________________________________________________________________
Firm or Institution ______________________________________________________________________
Address ______________________________________________________________________________
Tel _______________________ Fax _____________________ e-mail ___________________________

How well, how long, and under what conditions have you known the applicant?

The CWAJ Selection Committee would like your assessment of each of the following characteristics withrespect to this applicant. Using the following numeric ranking system, please place a number in the box
beside each of the categories below. In the spaces provided, please discuss your ranking of the applicant withrespect to each characteristic, using specific examples. (If you prefer, your discussion of these items may be
typed on another sheet and attached.)
RANKINGS:
1 – Exceptional (one of the best I have encountered in my career)
2 – Excellent (top 10%)3 – Very Good (well above average)
4 – Good (above average)

5－Average
6 – Below Average
X – No basis for judgment

RANKING1.

The applicant’s intellectual ability and knowledge in her chosen field

2.

The applicant’s future potential in her chosen field

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RANKING
3.

The merit and validity of the applicant’s study program

4.

The applicant’s ability to plan and execute study objectives

5.

The initiative, character and leadership qualities of this applicant

Please use the space below to tell us anything else you think would help us to evaluate thisapplicant.

_____________________________________________________________________________
Signature
Date
Thank you for taking the time to fill in this form.

Form 3, page 2

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NJG 20193
COLLEGE WOMEN’S ASSOCIATION OF JAPANCONFIDENTIAL LETTER OF REFERENCE
Name of Applicant ____________________________________________________
Thank you for helping the College Women’s Association of Japan to evaluate the scholarship applicant named
above. Please complete this form in English or include an English translation. Place the completed form in asealed envelope marked with the applicant’s name and “Confidential.” Sign or place your official seal acrossthe envelope seal, and return the envelope to the applicant for inclusion in the completed application. Please
word process or print clearly. You may attach a separate sheet with your responses.
Name of Referee _________________________________________________________________________
Occupation, Title, Field ___________________________________________________________________
Firm or Institution _______________________________________________________________________
Address _______________________________________________________________________________
Tel _____________________ Fax ____________________ e-mail _______________________________How well, how long, and under what conditions have you known the applicant?

The CWAJ Selection Committee would like your assessment of each of the following characteristics withrespect to this applicant. Using the following numeric ranking system, please place a number in the box
beside each of the categories below. In the spaces provided, please discuss your ranking of the applicant withrespect to each characteristic, using specific examples. (If you prefer, your discussion of these items may be
typed on another sheet and attached.)
RANKINGS:
1 – Exceptional (one of the best I have encountered in my career)
2 – Excellent (top 10%)3 – Very Good (well above average)
4 – Good (above average)

5－Average
6 – Below Average
X – No basis for judgment

RANKING
1. The applicant’s intellectual ability and knowledge in her chosen field

2. The applicant’s future potential in her chosen field

Form 3, page 1

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RANKING
3. The merit and validity of the applicant’s study program

4. The applicant’s ability to plan and execute study objectives

5. The initiative, character and leadership qualities of this applicant

Please use the space below to tell us anything else you think would help us to evaluate thisapplicant.

_______________________________________________________________________________
Signature
Date
Thank you for taking the time to fill in this form.
Form 3, page 2

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FINAL APPLICATION CHECKLISTTake a moment and review all the documents required. Be sure to check that you have included
everything, especially the two sets of copies and the teigaku ko-gawase.
n Your application must include ALL of the following documents (a to e) in one envelope.
n On the envelope, write clearly “APPLICATION ENCLOSED, NJG PROGRAM”.
n Any document that is not in English MUST be accompanied by an English translation.
n No documents will be returned.
n We suggest that you check each box at the left when you put the documents in the envelope toensure that you have not omitted any documents.
☐ a) Make 3 complete sets of the application documents (1 original and 2 photocopies).
Make single-sided copies only, on A4 paper. Please use paperclips only (no staples).
Assemble each set in the following order:iv) Form 1, Completed CWAJ Application.
v) Form 2, Essay in English.
vi) Certified Transcripts in English, including transcripts of any transferred credits, fromevery undergraduate and graduate university you have attended (past or present),
along with an explanation of the marking system. This explanation is crucial for theSelection Committee to properly understand each transcript. If your university has anofficial document explaining its system, please include it. If not, ask the university toprovide a brief explanation or do your best to explain it yourself. DO NOT send copiesof diplomas or certificates of any kind.
☐ b) Two CWAJ Letters of Reference (Form 3), with your name on the envelope and theenvelope seal signed or stamped by the referee.
☐ c) One certificate of university enrolment (zaigaku shomeisho) or other proof of acceptance toor enrolment in a degree program. If you are currently a kenkyusei, also send proof of yourstatus. If you have not yet been accepted to a degree program, indicate when you expect tobe notified. Photocopy of a student ID will not be accepted.
☐ d) Two envelopes (12cm x 23.5cm) both addressed with your name and current address inJapan with the postal code and an ¥82 stamp affixed to each envelope.
☐ e) ¥2,000 in teigaku ko-gawase for application handling fee. (Obtain it at any Yucho Bank or
the banking window of the Post Office.) NO CASH OR STAMPS WILL BEACCEPTED.

Checklist

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