 Smartphone app Answers

Safety Confirmation Service
1

Quick reference
How to respond to the safety confirmation in theevent of a disaster.
Response is made by answering the original
received mail or using the smartphone app.
See the Operation manual for detailed instructions.

1

 Answering incoming mail1

2
3

4

Check the email
you received.

Press [返信]Enter theanswer field
number in the
text body.
Do not change
the title.
Send theemail.

[送信元]ut-safety@ems8.e-ansin.com[題名][e1217094]【UTokyo/東京大学】
安否状況確認について/Safety
Confirmation―――――――――――[本文]
To Employees and students of Tokyo
From:i
Executive:Vice President forEnvironment and Safety
A major earthquake or large tsunami
has occurred in the area where youlive or your place of work/study.
Once you have ensured your safety,
please indicate your safety situation by
replying to our safety confirmation
service.
安否/Conditiom?
１ : 無事/Safe
２ : 負傷/Injured[宛先] ut-safety@ems8.e-ansin.com[題名]Re:【UT/東京大学】安否確認/Safety Confirmation―――――――――――
Example: One
1
letter of “1"＞国立大学法人 東京大学です。 ＞
when it is safe
＞居住地もしくは通勤通学先の都道府＞県で震度５以上の地震もしくは・・・＞安否/Condition?
＞１: 無事/Safe
5＞２: けが/injured

The image on the right
will be displayed when
you receive themessage.

2

Tap OK.

3

The app will start andthe answer screen will
be displayed.

4

Select your answers.

5

Tap Answer.

6

You will receive a
confirmation message.
Tap Yes.

7

You will receive acompletion message.
Tap OK.

1
2You canoptionally enter amessage.

3

 Self-answer – apps-

4

The answer screen
will be displayed.

 When you receive a message (push notification), you canstart the app and answer from the menu.
5

Select the answer
item.

6

Tap [回答].

Tap [回答する].
A list of unanswered
messages is displayed.
If there is only one
unanswered message,
the list will not be
displayed and theanswer screen will be
displayed instead.

※ The operation after this is
the same as the content of
the smartphone application
answer.

 This app supports the following
OS versions:
IOS: 9. x, 10.X
Android: 2.3, 4. x, 5. x, 6.0, 7. x
* Android 4.0.3 is not supported.
To return to the previous screen, tap on the top left of thescreen. Do not use the Back button on your device.

Select the message
you want to answer.

23

 Answering received mail (WEB) After entering the answer number, can enter comments asnecessary.
[宛先] ut-safety@ems8.e-ansin.com[題名]Re:[e1217094]【UT/東京大学】安否確認/Safety
Confirmation―――――――――――
１ 移動中で東京駅にいます。
１ I am moving and I am at Tokyo Station.

1

Check the email you received.

2

Select the answer
URL (for mobilephone) in the text
and access theanswer screen.
＊If there is no URLnotation, you can
not answer fromWEB If you have more than one answer, you can continue toenter answer numbers.
[宛先] ut-safety@ems8.e-ansin.com[題名]Re:[e1217094]【UTokyo/東京大学】安否状況確認について/Safety Confirmation―――――――――――
１３９
安否/Condition?
１: 無事/Safe
２: 負傷/Injured
避難場所/Evacuated？
３: 自宅/Home
４: 本郷/HongoCampus
５: 駒Ⅰ/KomabaⅠCampus
６: 駒Ⅱ/KomabaⅡCampus
７: 柏/Kashiwa Campus
８: 白金台/Shirokanedai Campus
９: その他/The Other
6

You can optionallyenter a message.

3the answer screen
will be displayed

4Select the answer
item.

5

Please press【次頁】[送信元]ut-safety@ems8.e-ansin.com[題名][e1217094]【UT/東京大学】安否確認/Safety Confirmation―――――――――――A major earthquake or large tsunami has
occurred in the area where you live or
your place of work/study.
Once you have ensured your safety,
please indicate your safety situation by
replying to our safety confirmation
service.
安否/Condition?
１: 無事/Safe
２: けが/injured

4

6

The confirmation
screen will bedisplayed

7

Please press【登録】

You can optionallyenter a message.

8□WEB回答用ＵＲＬ(ケータイの方はこちら)
https://・・・・・・・・(スマホの方はこちら)
https://・・・・・・・・

You will receive acompletion message.

If there are multiple answer items, the number ofquestions will be displayed.

7

8
Copyright 2015 FUJITSU LIMITED6 Voluntary Answer-Mobile Phone-1Enter "ID" and "パスワード”

3

Press [ログイン].

4

A list of email titles
will be displayed.

5

Select an email
title to answer.

 Password initialization
 When you log in to the service for the first time, or if you
forgot your password, you can register a new password from"パスワードをお忘れの方はこちら" on the login screen.

Access the mobile
site, and select "自主回答ログイン"
from the loginmenu.

2

The answer screen
will be displayed.

7

Select your answer.

8

Press [登録]1Company names and product names listed are registeredtrademarks or trademarks of their respective owners.

1. App download
iOS: Download the Safety Confirmation Application(Fujitsu Limited) from the App Store.
※You can download it from the link below.
https://itunes.apple.com/jp/app/an-fou-querenapuri/id949342058?mt=8&ign-mpt=uo%3D4

Android: Download the Safety ConfirmationApplication (Fujitsu Ltd.) from Google Play.
※You can download it from the link below.
。

2. Identification information used when registering
the application※You can download it from the linkbelow.
ems8/tky11/ut-safety

13

きます。

【緊急連絡/安否確認サービス】
パスワード変更手続きのご案
内―――――――――――――[本文]
緊急連絡/安否確認サービスのパスワード変更を希望されているお客様へ、ご本人確認のため自動的にお送りしています。
以下のURLへアクセスし、パスワード変更手続きへお進みください。
https://XXXXXXXXXXXXX

6Enter a new password from the Change
Password screen to update the password.
Password is limited to 16
characters, half-widthalphanumeric charactersand symbols can be usedEnter the ID in the ID list
once you are transferredto the screen shown on
the right and press [送信].
11

12

At the time of disaster, etc.
<Ut-safety@ems8.e-ansin.com>
You will receive an email on the email address
registered (university, mobile or home) in the
Human Resources Information System.

User site URL
PC
http://ems8.e-ansin.com/tky11/ut-safety/※In order to receive a safety confirmation email at
the time of a disaster etc., please set the domain
designated reception setting of "e-ansin.com" formobile phones etc.

Smart Phone
https://ems8.e-ansin.com/tky11/ut-safety/smart/

To secure a Wi-Fi connection in a time of disaster

https://play.google.com/store/apps/details?id=safe
ty.anpi.android

The "緊急連絡/安否確認パスワード変更(結果)について" email will besent to the registered email address,
and the password change process will
be completed.

Open the received
mail and access theinitialization URL.

Email transmissions in a time of disasterHow to obtain a smartphone app

7

5

Click on 「パスワードをお忘れの方はこちら」.

10

reference

The screen changes to the password
change completion screen.

23

A completion message
will be displayed.

9

6

You will receive a "【緊急連絡/安否確認サービス】パスワード変更手続きのご案内"e-mail at the registered e-mail address.

The password
initialization URL isvalid for only 30
minutes.
You canoptionally enter amessage.

9Access the user site and click "ユーザ情報登録・修正".

4

14

In the event of a disaster,
it is expected that carriers' networks
will be difficult to connect.

Mobile Phone
http://ems8.e-ansin.com/tky11/ut-safety/mobile

freeeasy"Japan Connected-free Wi-Fi" is an application that can beconnected to free Wi-Fi in Japan free of charge with easyoperation (area search is also possible).
※You need to register in advance.
15

2019/09/17

＜Students＞
Start-up manual - Safety confirmation service
2020/4/6ver.

Environment, Safety, and Health Department

Table of contents－Using the safety confirmation service－Register
information➀Enter email address etc.

・・・p.2User information registration※ The Environment, Safety, and Health Department willregister the information with the Safety Confirmation
ServiceTo answer➁Receiving andanswering safety
confirmation emails【Reference】
Answering using the app

・・・p.4
Receipt and reply of safety
confirmation email・・・p.7
Answering using the app－１－【Safety confirmation service】➀Registration of User information

Required

Data registered within UTAS is used as user information for the safety confirmation service, soplease keep the information updated at all times. (Some departments use their own data.)

１．Access UTAS.
①

Access UTAS (https://utas.adm.utokyo.ac.jp/campusweb/)② Click "Login" and enter your UTokyo
Account ID and password to log in.

２．Move to the information editing screen.

Click "Student Information" →"Change Current Address" to go tothe personal information edit screen.

Top screen on PC

Top screen on smartphone－２－３．Register the information.

Enter your personal e-mail address used on devices such as mobile phones①(including Gmail other than carrier mail) in E-MAIL 1.
Enter the e-mail address used at the university in E-MAIL 2.
Personal information is used only for specific purposes and will not beotherwise disclosed.

！

If an email address is registered to either A or B, it will be registered
for the safety confirmation service, but please register both emailaddresses if possible.

！
※Make sure that A and B email addresses are not duplicated. Otherwise
an error will occur when registering to the safety confirmation service.
Messages from the safety confirmation service will be sent to both A and B.

②If your address changes, please update the latest information immediately.

③

After entering the necessary information, press “Confirm” to complete theregistration.

－３－

【 Safety confirmation service 】③ Receiving and answering safety confirmation mails

Required

When an earthquake with a seismic intensity of 5 or lower occurs or a large tsunami warning is issued in thecommuting destination and the region where you live, an email will be sent from the safety confirmation
service <ut-safety@ems8.e-ansin.com> There are three response methods to the safety confirmation email:email response, web response, and app response.

＜ Request to cancel the mobile phone’s call-blocking ＞

If you do not disable the call-blocking function of your mobile phone for emails from the following
domain, you will not be able to receive the safety confirmation emails in the event of a disaster. [eansin.com] Please perform the necessary procedures to ensure receipt of the email.
You can check the detailed domain-specific reception settings for each carrier in the “Unauthorized
settings check for mobile device spam” file through the following link.
■東大ポータル＞便利帳 > 環境安全本部 > 環境安全本部一覧＞安否確認サービス
https://www.ut-portal.u-tokyo.ac.jp/wiki/index.php/安否確認サービス

１．The following e-mail (example) will be sent to your e-mail address (refer to * on page 3).
Subject: [h0909048-1]【UTokyo/東京大学】安否状況確認について/Safety Confirmation
環境安全担当理事
居住地もしくは通勤通学先の都道府県で震度５以上の地震もしくは大津波が発生しました。
ご自身の安全を確保の上、安否確認サービスに安否状況を登録してください。

To Employees and students of UTokyo
From:Executive Vice President for Environment and Safety
A major earthquake or large tsunami has occurred in the area where you live or your place of work/study.
Once you have ensured your safety, please indicate your safety situation by replying to our safety confirmation
service.
安否/Condition?
１: 無事/Safe
２: 負傷/Injured
避難場所/Evacuated？
３: 自宅/Home
４: 本郷/Hongo Campus
５: 駒１/Komaba１Campus
６: 駒２/Komaba２Campus
７: 柏/Kashiwa Campus
８: 白金台/Shirokanedai Campus
９: その他/The Other安否/Condition?
このメールの返信により回答できますが、該当する番号のみ記載ください。例.13
または下記URL（PCの方はスマホ用URL）・アプリから回答してください。
Please reply using the applicable numbers only. Example "13" or answer using the following link (for PC andsmartphones) or the App.
－－－－－－－－－－－－－－－－－－－－－－－－－－－
本メールは東京大学環境安全本部よりお送りしております。
お問い合わせは所属部局のご担当へお願いします。
This email is sent by the Division for Environment, Health and Safety, The University of Tokyo.
For any inquiries about this email, please contact your department.
－－－－－－－－－－－－－－－－－－－－－－－－－－－

Web response link（Mobiles）（Smartphones）

WEB回答URL(ケータイ用とスマホ用があります)(ケータイの方はこちら)
https://ems8.e-ansin.com/tky11/ut-safety/mobile/MobileWebAnswer.do+key=・・・・・・・・・・(スマホの方はこちら)
https://ems8.e-ansin.com/tky11/ut-safety/smart/SmartWebAnswer.do+key=・・・・・・・・・・－４－

２．How to answer *You can reply using any of the following methods.
■Reply with the number corresponding to the received mail※Answers sent from a forwarded email address will be invalid.

■Click the web response link in the email and reply from the website■Reply using the safety confirmation service app※See the following pages for web responses and app responses.

You can answer as many times as you like.
(Response will be updated to your latest answer)
List of choices

安否/Condition?
１: 無事/Safe
２: 負傷/Injured

Answerexample ：13(image)

避難場所/Evacuated？
３: 自宅/Home
４: 本郷/Hongo Campus
５: 駒Ⅰ/KomabaⅠCampus
６: 駒Ⅱ/KomabaⅡCampus
７: 柏/Kashiwa Campus
８: 白金台/Shirokanedai Campus
９: その他/The Other
Once you have replied, an email confirming
it has been received will be sent to you.
Once you have answered, you can checkyour answer status by accessing the webanswering link.

－５－[宛先]○○○@□□□.jp[題名]Re:[e1217094]安否確認―――――――――――[本文]
13＞こちらは、○○大学です。
＞△△地方にて災害が発生いたしました。
＞安否状況を回答してください。
＞＞安否/Condition?
＞１：無事/safe＞２：負傷/Injured＞避難場所/Evacuated？
＞３：自宅/home＜ Reference ＞Web response method
1 Please access through the link in the mail text. (Use the link for smartphones
if using PCs)
The following screen will be displayed. Select the answer and press “次項”.
Answer screen（ image ）２ When all items have been answered, a confirmation screen is displayed.
If there are no errors in the contents, click “登録” completing the response.

You can also enter amessage as an option.

If you access the web through the link again after answering, you can checkyour answer.

－６－

【 Safety confirmation service 】－ Reference － Answering using the app
You can also reply to the safety confirmation email from the app.
If you want to use the app, please register as follows.
（This cannot be used on multiple devices ）１．Perform the password initialization procedure.
If you do not have an email address registered in the HR information system The following operations
cannot be performed as the address is not registered with the safety confirmation service.
You can register information in the personnel information system and perform the operation once theinformation has been updated by headquarters.
Also, for those who have newly entered their email address in the personnel information system, theemail will not be sent to the new address until after the system has been updated by headquarters.

The Common IDs are used as the IDs for members of departments using the system.
When logging on to the service for the first time, access through the following link. (Thereare some examples of external stations.)＊Common ID: The last 10 digits of the 18 digit number on the lower right of the student /staff ID card
□ Safety confirmation service login URL（PC）
https://ems8.e-ansin.com/tky11/ut-safety/（ Smartphone / Mobile ）https://ems8.e-ansin.com/tky11/ut-safety/smart/

1Click “ユーザ情報登録・修正”.

２ Click “パスワードをお忘れの方はこちら”.

－７－URL forsmartphone

3 Enter your Common ID in the ID field and press [送信].

４ You will receive an “【緊急連絡/安否確認サービス】パスワード変更手続きのご案内” email at the e-mail address registered on the HR Information System (marked * onpage 3). (Please perform the operation using one of the email addresses. You do nothave to do the same for all email addresses.)【緊急連絡/安否確認サービス】
パスワード変更手続きのご案内---------------------------------------------------------------------------[本文]緊急連絡/安否確認サービスのパスワード変更を希望されているお客様へ、ご本人確認のため自動的にお送りしています。
以下のURLへアクセスし、パスワード変更手続きへお進みください。
（ケータイの方こちら）
https://XXXXXXXXXXXXX
The password initialization link
（スマホの方はこちら）
is valid only for 30 minutes.
https://XXXXXXXXXXXXX
Access the initialization link from the received mail.
For mobile phones, go to the link for “ケータイの方はこちら”. For
５
PCs or smartphones, go to the link for “スマホの方はこちら".

Type in a new password of your choicein the password change screen and once
you press the “Update” button will
６ complete the change, and a confirmation
email confirming that the password has
been changed will be sent to your email
address (marked * on page 3).

－８－The password
can be up to16 characters.
Onlyalphanumericcharactersand symbols
to be used.

２．Download the app.

1iOSDownload the “安否確認アプリ(FujitsuLimited)” from the App Store.
※You can also download it from the link below.
https://itunes.apple.com/jp/app/an-fou-querenapuri/id949342058?mt=8&ign-mpt=uo%3D4

the “安否確認アプリ（富士通株式会社）” from GooglePlay etc.
Android Download※You can also download it from the link below.
https://play.google.com/store/apps/details?id=safety.anpi.android
２ Enter the required information on the initial setting
screen that appears when you first open the app.
・Site identification information
Enter the following link directlyor use the QR code.
ems8/tky11/ut-safety・IDEnter your Common ID number.
・Password
Enter the password set on pages 7 and 8.

3

Check “Send” for the location information whenanswering and press “Set”.
The settings are now complete.

－９－＜ Reference ＞ App notification and answering method

1 You will receive a push notification like theexample on the right when a message is sent.
(Please set your smartphone to allow push
notifications in advance)

２ When you open the app, a screen like the one on
the right will appear.
Click “OK”.

3 The mail text and answer items will be displayed.
Check the corresponding item and press “Reply”.
When the confirmation screen is displayed, click “Yes”.
The answering is now complete.
(You can check your response status from the “Reply History”)
Answer screen (image)

You can also enter amessage as an option.

－１０－