(Unofficial Translation)

Guidelines for applying to the “Project of Decommissioning and Contaminated Water
Management (Research and Development of Processing and Disposal of Solid Waste)”
Date: March 1, 2021
Management Office for the Project of Decommissioning
and Contaminated Water Management

The Management Office for the Project of Decommissioning and Contaminated Water Management(hereinafter referred to as “PMO”) solicits entities to implement subsidies for the "Subsidized Projectof Decommissioning and Contaminated Water Management (Research and Development ofProcessing and Disposal of Solid Waste)". Details of the project are stipulated in this Guidelines;
furthermore, the procedures for implementation of the project are stipulated in the “Grant Policy for
Subsidy for the Project of Decommissioning and Contaminated Water Management”.
1. Purpose of ProjectThis project aims to support development of technologies contributing to decommissioning andcontaminated water management of the Fukushima Daiichi Nuclear Power Station (hereinafterreferred to as “Fukushima Daiichi NPS”) of the Tokyo Electric Power Company Holdings, Incorporated(hereinafter referred to as “TEPCO”) based upon the “Mid-and-Long-Term Roadmap” towards theDecommissioning of the Fukushima Daiichi Nuclear Power Station of Tokyo Electric Power Company
Holdings, Incorporated” (hereinafter referred to as “Mid-and-Long-Term Roadmap”) and “The
Decommissioning Research and Development Plan for FY 2021” (The 86th meeting of Secretariat of
the Team for Decommissioning and Contaminated Water Countermeasures / PMO), so that thedecommissioning and contaminated water management of the Fukushima Daiichi NPS can be
implemented smoothly, and that may lead to the improvement of Japan’s science and technology
standards.
Please note that this project is implemented under the engineering and project administration
activities performed by TEPCO in the Fukushima Daiichi NPS, and the results obtained from thisproject will be utilized for the engineering activities conducted by TEPCO.
2．Contents of Project
The Mid- and Long-Term Roadmap specifies that solid waste1* at Fukushima Daiichi NPS should
be stored and managed safely and reasonably according to its characteristics and the system forreasonably selecting the method of processing for stabilization and immobilization (preceding
processing2*) should be established. With this as a goal, following development concerning solid1waste management shall be conducted: investigation and assessment of the method of safe storage,
establishment of the processing/disposal concept, development of technology for the contamination
evaluation for separation, enhancement of efficiency of waste characterization and development ofsampling technology. Waste streams3* shall be investigated based on the outcomes obtained fromthese developments.
A Partial Subsidized Project Operating Entity must implement item (2) (a) i). A Comprehensive
Subsidized Project Operating Entity must implement all implementation items except (2) (a) i). Bothentities shall proceed with the project by keeping cooperating with each other through the intermediaryof PMO. Each entity of this project shall cooperate with other projects such as “Development ofTechnologies for Retrieving Greater Amount of Fuel Debris and Internal Structures” and“Development of Technologies for Containing, Transportation and Storage of Fuel Debris” and shallcompile, renew and share information on a regular basis.
1* Solid waste: “rubble, etc.” generated after the accident, secondary waste generated by water
treatment, and solid radioactive waste that has been stored in the Fukushima Daiichi NPS site
before the accident.
2* Preceding processing: stabilization and immobilization of solid waste in consideration of future
disposal before the technical requirements of disposal are established.
3* Waste streams: a series of waste management and handling processes from generation andstorage to treatment and disposal.
* When preparing for of a proposal for this project, the FY2019 results of the project “Research andDevelopment of Processing and Disposal of Solid Waste”(FY2019/2020). After a grant decision,
the project shall be proceeded confirming the contents of the FY2020 results of the project“Research and Development of Processing and Disposal of Solid Waste” (FY2019/2020). Links tothese results are provided below:<Link to the FY2019 Project Results HP for “Research and Development of Processing andDisposal of Solid Waste” (FY2019/2020)>
https://dccc-program.jp/3374<Link to Subsidized Project Results HP>
https://dccc-program.jp/category/result(1) Storage(a) Investigation and Evaluation of Storage Methodi) Investigation of the storage method for high dose waste
Regarding waste generated in association with fuel debris retrieval and high dose waste
contained in secondary waste generated by water treatment, it is required to identify the2properties of these high dose wastes (waste composition, radioactivity inventory, radiation type,moisture content ratio, etc.), based on the information of kinds and quantity of such wastes,and clarify parameters such as the G-value for hydrogen generation according to the waste
properties. In addition, based on the identified waste properties, investigation shall be carriedout on waste requirements to be taken measures against hydrogen gas generation duringstorage, and it shall be selected for which type of high dose waste is required a measure against
hydrogen gas generation during storage.
With respect to high dose waste to be taken measures against hydrogen gas generation,
investigation shall be carried out on factors (radioactivity inventory, radiation type, moisture
content ratio, etc.) that affect the evaluation of the hydrogen gas generation rate.
For the hydrogen gas generation evaluation model used to calculate the hydrogen gas
generation rate of high dose waste, parameters shall be identified that may affect the rate, andinvestigation shall be made concerning those effect on the hydrogen gas generation rate ofhigh dose waste.
For typical high dose waste to be taken measures against hydrogen gas generation,
parameters for each factor that influences the evaluation of hydrogen gas generation rate shallbe set with more realistic assumption and the amount of hydrogen gas generation shall be
evaluated. Based on the evaluation result, etc. of hydrogen gas generation amount of typicalhigh dose waste, investigation shall be conducted on the issues of hydrogen gas generation
behavior evaluation of high dose waste.
ii) Investigation of requirements of storage containers and storage facilities
Survey shall be carried out on cases of troubles during storage of radioactive waste
containers to identify the types of storage containers, information on stored waste, locations
and factors of occurrence of troubles, the environment of storage facilities, the storage period,
etc. Based on such identification, investigation shall be carried out on issues andcountermeasures during waste storage.
Based on the waste properties, etc. of high dose waste, investigation shall be carried out on
the requirements for waste storage with storage containers with a vent. Then, based on theinvestigated requirements, types of high dose waste shall be selected that needs to be storedwith storage container with a vent. Investigation shall be carried out on the conditions, etc. forthe local environment and storage facility taking their chronological changes into consideration,
where storage containers with a vent are placed.
Based on such investigation results, the conditions, etc. for the local environment andstorage facility shall be identified and listed that may affect the performance and life of the filters.
Also, investigation shall be carried out on a method for estimating the filter functions, such as
particle collection efficiency and hydrogen discharge performance, to be required for storage
containers with a vent, and a method and condition to test the performance and life of the filters.
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In addition, investigation shall be carried out on how to confirm that the filter function is
maintained during storing storage containers with a vent at the storage facility. Then,investigation shall be carried out on the necessity of data acquisition regarding the filter
functions in consideration of the conditions such as the local environment and storage facilities,etc.
(b) Development of Technology for Contamination Evaluation to segregate Solid Waste
Regarding the surface contamination measurement system for α-nuclide adhering to building
concrete, equipment, etc., issues shall be identified, such as noise, etc. caused at the local
environment, and countermeasures against those issues shall be investigated. Then, aperformance verification test shall be conducted on the surface contamination measurement
system for α-nuclide after implementation of the countermeasures, and the investigation shallbe carried out on the on-site applicability of the surface contamination measurement system.
(2) Development of Processing /Disposal Concept and Safety Assessment Methodology(a) Establishment of selection system of preceding processing methods
With regard to thermal and non-thermal processing technology, data necessary for extracting
stabilization and immobilization technique likely to be applied to actual processing shall beobtained and evaluated using engineering scale testing device, etc., in order to contribute to
the establishment of selection system of preceding processing methods.
i) Thermal processing technology
Regarding the feeding method of solid waste such as dehydrated products generated bystabilization (dehydration) treatment of the slurry, necessary data shall be obtained using anengineering scale testing device and elemental scale testing device, and the feeding methods
and conditions suitable for the properties of the solid waste shall be presented.
Using an engineering scale testing device and elemental scale testing device, data shall beobtained regarding evaluation items to ensure the applicability to actual processing (e.g.
solidification processing equipment (specification of solidification container, necessary devices),
operability, temperature distribution in the melting furnace, performance of solidified material,suitability for disposal of waste package, economic efficiency, and compliance with domestic
regulations). Based on the various data acquired, investigation and sort-out shall be carried out
on the measures necessary for actual-scale operation such as the operating conditions suitable
for the properties of solid waste, restarting method after emergency shutdown and assumed
accidents/events.
In addition, investigation shall be carried out on items necessary for evaluation of applicability
to actual processing (e.g. the influence of composition fluctuations in solid waste, the integrityof heat-affected containers at the disposal, the economic efficiency of containers, the transfer
4rate of Cs, etc. to off-gas system, the leaching rate of nuclides from solidified materials, thefeeding system and the off-gas treatment systems, the waste specifications, and the disposal
suitability of waste).
Considering the results of these investigations, investigation shall be carried out from atechnical point of view on the applicability of thermal processing technology for solid waste toactual processing.
ii) Non-thermal processing technology
Investigation and proposal shall be carried out on an inspection method to enable simple
judgement on the possibility of solidification by non-thermal processing technology for solid
waste with various properties and an evaluation method to quantitatively judge the inspection
result by images, etc. In addition, regarding the method for evaluating solidification
technologies, for typical solid waste, investigation shall be carried out on the applicability of a
non-thermal processing technology to actual processing from a technical point of view andnecessary data for this investigation shall be collected and organized.
Tests shall be conducted simulating the actual environment, from processing to storage, by
heating, drying, etc. and evaluation shall be made on the effect on alteration of solidified
material. Regarding heat generation from solidified materials caused by radioactive substances
contained therein by accumulation of containers containing solidified materials, the relationshipbetween the inventory and the temperature shall be evaluated, and investigation shall be
carried out on an inventory that enables to maintain the integrity of solidified material. A study
shall be conducted on an accelerated test method concerning long-term alteration of solidified
material. Investigation shall be carried out on the applicability of the studied method to theevaluation of longer-term altered behavior of solidified material.
iii) Investigation on applicability evaluation approach of processing technology
Based on the various data acquired in i) and ii) above, the evaluation axis of each processing
technology, process data, etc. shall be organized, and the method for evaluating the processing
technology that is applicable to each solid waste and its applicable range shall be presented.
For i) thermal processing technology, the volatilization of Cs during melting becomes an issue.
Therefore, regardless of specific technologies of Partial Subsidized Project Operating Entity, atest shall be conducted on the suppressing mechanism of Cs volatilization, by using a cold cap,
top of frit, etc. and investigation shall be conducted on the suppressing effect of Cs volatilization.
(b) Provision of Disposal Concept and Development of Safety assessment method
Several proposals of disposal concept for typical waste streams shall be studied andorganized based on the results of studies on the disposal concepts and safety assessment
methods from home and abroad as well as the information on the characteristics of solid waste.
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Items to be studied shall be identified, and necessary relevant information shall be collected
and organized in order to develop disposal concepts taking into consideration of the processing
technologies applicable to solid waste and safety assessment methods for each disposal
concept.
Relevant data shall be obtained on the effects of radionuclide migration of substances
affecting disposal safety, and such effects shall be able to be reflected in the safety assessment.
(3) Waste Characterization(a) Enhancement of Efficiency of Waste Characterizationi) Investigation of analytical inventory estimation method
Collection and storage of analytical samples from solid waste, transportation of samples toanalytical facilities, and analysis of the samples shall be conducted, and the obtained analytical
data shall be recorded in the analysis database.
Taking into account analytical data, solid waste generation and storage status, andcontamination mechanism, etc., the inventory estimation method with high accuracy shall be
investigated and its applicability shall be evaluated.
ii) Proposal of a mid-to-long-term analysis plan
Considering the analysis capacity, etc. of the available facility, investigating when thesamples can be collected from the solid waste and the priority of analysis of the collected
samples, a mid-to-long-term analysis plan shall be developed.
Considering the migration behavior of radionuclides from sources such as reactors to sticking
to various solid wastes, the need for safety assessment for each disposal method, etc., nuclides
to be analyzed and quantitative analysis targets shall be investigated. In addition, for waste
whose population is uncertain, an analysis planning method shall be investigated using astatistical method that takes into account regulations, etc. on disposal, and its validity shall be
evaluated with reference to the analysis plan and analysis results, etc. at the Fukushima Daiichi
NPS.
(b) Development of Sampling Technologies
In the light of analytical needs for research & development on the processing and disposalof solid wastes, sampling technologies for highly radioactive samples shall be developed. Inorder to collect adsorbents from the actual cesium adsorption vessels, a sampling plan taking
into account the site conditions shall be developed. In addition, investigation, design and trial
manufacture of sampling equipment and necessary ancillary equipment, to which necessary
elemental technologies such as drilling and closing of the adsorption vessels are applied, shallbe carried out, and their performance, etc. shall be confirmed.

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(4) Integration of Research and Development Outcomes
Reflecting the outcomes of the R&D investigations described in above (1) to (3),comprehensive evaluation shall be conducted on the integrity of the outcomes, the progress
and the unsolved issues. Then a few case studies of waste streams shall be presented, andthe perspectives required to narrow them down shall be organized. Also, the priority of theinformation necessary for narrowing down shall be investigated.
3. Operation of research and development(1) Gathering domestic and overseas wisdom
Projects must be conducted by utilizing domestic and overseas wisdom. In particular, theymust consider mobilizing necessary technologies and knowledge both from Japan andoverseas broadly. In case of development of machines and equipment, establishment ofcommon basis of the machines and equipment (utilization of widely used goods and goods
which have already been developed, etc.) must be taken into account as much as possible inorder to promote reasonable development. Furthermore, in the development of evaluation
method, it is important to be validated and reviewed objectively by third parties such as
academic societies, etc. Hence, such validation and review must distinctively be placed in thedevelopment plan or be set as a milestone.
In implementing the project by introducing domestic and foreign technologies and knowledge,
if necessary, the external organization shall be chosen through a public bid such as a generalcompetitive bidding in a timely manner; and in order to ensure transparency and fulfill
accountability, the information on the public bid must be published on the website and the linkto the information must appear the PMO’s webpage, with the intention to disseminate it widely.
(2) Establishing Decommissioning Industrial Cluster to Fukushima and Innovation Coast
Framework Realization
It shall be considered to work with companies, which run business in Hamadori area andother region*, in an aim to promote local companies engaged in decommissioning relatedindustry and establish decommissioning industrial cluster to Fukushima.
It shall be also considered to use decommissioning related facilities (e.g. Naraha Center for
Remote Control Technology Development (mock-up testing facility)), which play a role in
Fukushima Innovation Coast Framework.
*Area
Iwaki city, Soma city, Tamura city, Minami Soma city, Kawamata town, Hirono town, Naraha
town, Tomioka town, Kawauchi village, Okuma town, Futaba town, Namie town, Katsurao
village, Shinchi town, Iitate village7(3) Human resource development for medium and long-term
Efforts need to be made to strengthen the relationship with universities, researchorganizations, etc. through implementing joint research, etc. from the viewpoint of humanresource development in the middle and long-term.
(4) Clarification of tests conditions and specifications for development
Consideration of requirement level necessary for implementing decommissioning activities
must be done before commencement of elements tests and equipment design; furthermore,evaluation of to what extent existing technologies can be utilized must be done as quantitatively
as possible. Based upon these, information on the target of the degree of the tests andequipment development compared to the requirement level must be shared with concerned
parties, and the test conditions and design specifications must be established.
(5) Definition of criterion for judgment of degree of objective achievement
Comprehensible criteria which can be a measure for the judgment of objective achievementof the project must be defined using numerical values, etc. (Refer to Table 1); and they must
be validated whether or not the objective will have been achieved at the completion of the
project.
Table 1 Definition of Technology Readiness Level (TRL)
Level

Definition corresponding to this project

Phase

7

At the stage of completion of practical utilization

Practical use

6

At the stage of being demonstrated in the field

Field demonstration

5

At the stage of production of prototype with the scale of
Demonstration ofpractical use, and demonstration in a simulated environment
simulationsuch as in a factory, etc.

4

At the stage of implementation of function tests at the level of Research fortrial production as a process of development and engineering practical use

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1

At the stage of proceeding with development or engineering
using application or combination of existing experiences. Or
at the stage of proceeding with development or engineering
based upon elementary data in the area with lack of existing
experiences.
At the stage of proceeding with development or engineeringin the area nearly without applicable existing experiences,and with setting up the specifications.

Application
research
Application
research

At the stage of clarifying elementary contents regarding Elementarydevelopment or engineering.
research(6) Cooperation with decommissioning activities and associated research and development projects
Clarify how the results obtained could contribute to the decommissioning activities andassociated research and development projects, and positive cooperation and collaboration with8

the associated research & development projects shall be conducted. For this purpose, it isnecessary to share harmonized input /output information among the associated research anddevelopment projects. In order to realize this information sharing, coordination among theentities involved must be done using Form 4 at the commencement of the project and othersuitable timings; and it must also be regularly shared with and confirmed by PMO and otherconcerned entities. Furthermore, the information on implementation of the project (such as
progress situation, acquired data, challenges, etc.) must be shared with and offered to PMO
and the concerned entities in a timely and appropriate manner. Also, Non-Disclosure
Agreement must be concluded among the Subsidized Project Operating Entities, theassociated research & development project entities and PMO, if necessary. PMO will conduct
the necessary coordination.
(7) Research management
The project must be proceeded with bearing in mind that the achievement goals of the project(such as the contents of outputs, target schedule, etc.) were established so as to achieve highrank goals of this project.
Furthermore, it is necessary to create a flexible implementation organization that can reflect
the following matters to the project, because understanding about the situationof the insideof PCV and necessary R&D to retrieve fuel debris is still limited, and a great deal of
uncertainties remain in respect of the preconditions for research development.
[1] Discussions about the Mid-and-Long-Term Roadmap, discussions at meetings of theSecretariat of the Team for Decommissioning and Contaminated Water Countermeasures,and instructions and advices given by the Agency for Natural Resources and Energy, and soforth.
[2] Discussions concerning the “Technical Strategic Plan for Decommissioning of the Fukushima
Daiichi Nuclear Power Station of Tokyo Electric Power Company Holdings, Inc.”, discussions
at meetings held by and instructions and advice given by Nuclear Damage Compensation
and Decommissioning Facilitation Corporation, and so forth.
[3] Progress management, instructions and advices given by PMO in which Nuclear Damage
Compensation and Decommissioning Facilitation Corporation have joined.
In particular, in order to achieve the project outcome targets, it is important to promptly
understand and reflect the current status of Fukushima Daiichi NPS, the progress of TEPCO’s
engineering, internal investigation, R&D, on-site working environment improvement such as
dose reduction, lowering water level, space availability, etc. It is also important to check
whether the prerequisites of the project are satisfied not only at the early stage of the project
but also at any time to during the project from the viewpoint of on-site applicability, and to takemeasures promptly if any issues are found.
Therefore, under the project management of TEPCO, it is required to establish organization
to conduct R&D. When grant application, application shall be made jointly with TEPCO.
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However, TEPCO does not claim for any expenses for this project. When working at Fukushima
Daiichi NPS, etc. for on-site investigation and demonstration test and so on, sufficient
coordination shall be made beforehand with TEPCO, management system shall be constructedwith understanding the compliance issues and precautions, etc., and appropriate security
measures shall be taken.
(8) Progress report
The entity is required to report implementation plan, progress situation, project results, etc.
to PMO on request. Especially, the implementation situation must be reported at the end of
every month by using the implementation schedule as described in Reference Document 2,
etc., and at the time when PMO request, and after completion of the project, results report mustbe established and submitted.
Please be noticed that PMO is entitled to share the submitted information with the concernedorganizations on the basis of “5. Implementing Scheme” with due considerations to the nondisclosure information stipulated by Act on Access to Information Held by Administrative
Organs (Act No. 42 of May 14, 1999).
(9) Enhancement of outreachComprehensible explanation to the public regarding the project contents and results is
indispensable. The entity is also required to actively cooperate with the government and theconcerned organizations for dissemination of information. In addition, any results of the project,which could be made public, should be disclosed as soon as possible after its completion.
(10) Preparation of other options
Alternative options must be prepared for the case that the project cannot be proceeded withas planned during the project term. If the alternative options are prepared or revised, theinformation must be notified to PMO.

4. Project Term⚫

From the effective day (of the grant) to March 31, 2022

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5. Implementing Scheme

6. Application Requirements
The private companies, etc. satisfying all of requirements (1) to (9) shown below are qualified toapply for the subsidies. Applications from consortia are also acceptable. In that case, a managing
legal entity must be appointed out of each consortium and submit the project proposal. (Please notethat no managing legal entity may commission the entire work to another legal entity.)(1) Possessing the organization for properly conducting the relevant subsidized project.
(2) Having the capacity, knowledge and experience required for conducting the relevant subsidized
project.
(3) Having the management foundation required for smoothly conducting the relevant subsidized
project and sufficient ability to control the funds and other resources.
(4) Being able to follow the appropriate accounting procedures in accordance with the “Grant Policy
for Subsidy for the Project of Decommissioning and Contaminated Water Management” and the“Subsidized Project Administration Manual (*)”. With regard to overseas entities, as a generalrule, being able to prepare the evidenced documents in Japanese or English, and present themin Japanese territory on demand from the PMO.
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(*)https://en.dccc-program.jp/files/20210301man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget,
Auditing and Accounting.
(6) Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies
controlled by the Ministry of Economy, Trade and Industry and the suspension of designation
relating to the contracts”. (January 29, 2003, No 1) First column, the second items in Attachment(7) The applicant must have a compliance system under a self-regulated structure which meets the"Standards for Exporters, etc. to Meet" provided for in Article 55-10 (1) of the Foreign Exchange
and Foreign Trade Act. We will confirm this system using (Form 3) "Response to Security Export
Controls" when selecting applicants, so please use this form to fill in the required items andsubmit the required documents.
[Reference] Standards for Exporters, etc. to MeetRegulations to be observed by parties engaged in export or provision of technology in thecourse of trade (exporters).
Exporters that do not handle security-sensitive "specified important goods, etc." have a duty to1) nominate a person responsible for checking goods, etc., and 2) provide guidance tomanagers and export workers on compliance. Exporters that do handle security-sensitive"specified important goods, etc." have a duty to 1) identify a representative as the responsible
person, 2) set out an export control system, 3) set out a procedure for checking regulated/nonregulated goods, 4) set out a procedure for confirming the usage and consumer, and confirm
these in accordance with that procedure, and 5) confirm that the goods to be shipped coincidewith the confirmed non-regulated goods at the time of shipping.
(8) Admitting that the results obtained through this project can be utilized by TEPCO, etc. to leveragethem for Decommissioning and Contaminated Water Countermeasures if they request to do sounder the condition that each party is in agreement. Not preventing the utilization by behaviors
such as not allowing to use the technology intentionally, asking for unreasonable compensation,etc. in spite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing a situation where the resultsfrom this project are not be able to be utilized for Decommissioning and Contaminated Water
Management Countermeasures at the Fukushima Daiichi NPS by ceding the above-mentioned
condition in (8) to the successor if the applicant transfers the result to a third party and loses
their own right to utilize it accordingly. In the case of a conflict which makes the applicant unable
to make sure of the items in (8), the concerned parties must solve it by their own responsibility.
7. Requirement Conditions for Grant Decision(1) Number of proposals to be adopted：One (Comprehensive proposal), one or more (Partial
proposal)(2) Subsidy rate and maximum amount of subsidy
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The subsidy is fixed in JPY.
Maximum amount: 1,200,000,000 JPY (Comprehensive proposal)
Maximum amount: 300,000,000 JPY (Partial Proposal)
Subsidies are paid in JPY. The contents of the project, amount of the subsidy, etc. will ultimately
be settled only after coordination with PMO.
(3) Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate) before the completionof the project is permitted are limited.
(4) Confirmation of the amount of payment
The amount to be paid is decided based on the Project Result Report which is submitted by
the operating entities after the project is complete as well as the results of the survey at theverification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by the subsidies, which
do not exceed the granted subsidy amount. For this reason, the account ledgers, receipts andother documents are necessary for supporting all the expenses. All the expenses will be strictly
inspected and evaluated. Thus, the expenses not meeting the conditions mentioned above may
be rejected.
(5) Grasp the implementation organization at the time of submitting the Project Result Report
Since the Ministry find necessary to confirm the implementation organization of the project,when submitting the Project Result Report after the project is completed, as expenses arecovered by the subsidy in the case of outsourcing or commissioning contract, the Subsidized
Entity must attach the implementation organization document (*) describing the name of thecontractors (only for transactions of 1 million yen or more including tax), their relationship with
the Subsidized Entity, their address, the contract amount and the contract content.
(*) This document is to be confirmed at the inspection.
"travel expenses", "meeting expenses", "gratuities", "equipment expenses (including rentand hire fees)", "assistant personnel costs (including temporary staffing)" are not eligible.
In the case of subcontracting or recommissioning from the contractors (in the case of
subcontracting etc., limited to transactions of 1 million yen or more including tax), please
describe their information in the implementation organization document same as above (Thereis no need to describe the contract amount for sub-subcontracting or re-recommissioning).
[Implementation Organization Document Description Template]
In principle, the implementation organization should be presented in the Organization Table
as shown below and include the implementation organization chart. There is no prescribed form
if the implementation organization, the name of the contractors, their relationship with theSubsidized Entity, their address, the contract amount, and the contract content are clearly13stated on the document.

8. Application Procedure(1) Application Period
Commencement: Monday, March 1, 2021
Deadline: By 10:00 AM local time on Wednesday, March 17, 2021
We will not accept any proposals after this deadline.
(2) Information Session
Date and Time: 16:30 – 17:00 on Friday, March 5, 2021
Venue: Web Conference14

If you would like to attend the session, please inform the contact point written in “13. Contact”
by 12:00 AM local time on Thursday, March 4, 2021 via email. After that, we are going to informyou of how to access web conference. The session will be held in Japanese. If you need atranslator, please make arrangements on your own (You are responsible for the expense). If
you need an information session in English, please consult with PMO by the above deadline
via email. Please note that there is possibility to limit the number of participants.
When making contact, please title your e-mail “Register for attendance to the information
session for ‘Project of Decommissioning and Contaminated Water Management’” and include
the “corporate or organization name,” “name of the attendee,” “department,” “phone number,”“e-mail address,” and “subsidized project name to apply” in the main text.
To applicants from the EEA member states:
Private information will be used only in the working related to explanation meetings and will
not be distributed to any other organizations. When you have provided us with such information,
we assume that we have received it with your clear understanding that you submit it inagreement to the above-said condition.
(3) Application form and other documents to be submitted[1] Please submit the following documents as one file. Please title your file “Application for thesubsidy program ‘Project of Decommissioning and Contaminated Water Management(Development of Technologies for scaling up Retrieval of Fuel Debris and Internal Structures(Development of Fuel Debris Dust Dispersion Suppression Technology))’.
・Application form (Form 1)
・Outline of Subsidized Project (Form 2)・Certificate of Conformance (Form 3）
・Input/ Output information (Form 4)
・Response to Security Export Controls（Form 5）・Personal Data Processing Consent Form（Form 6）
・Other documents-

Outline of Corporation or Organization (such as a brochure, etc.)-

The financial results, and statement of revenues and expenses (of the last year)-

The articles of association or the act of endowment-

Other supporting documents* You must submit 1 copy of the application documents using A4 paper. You can describe
them in Japanese or English. If you bring the application documents with you or submit
them by mail, one CD-ROM must be submitted along with the hard copies. In case thatyou bring them in person, please inform us of the date beforehand. Furthermore,
submission to attach 1 copy via email to the email address for application is permitted. As
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a general rule, the file format must be, MS-Word, MS-PowerPoint or MS-Excel. If you haveunavoidable reasons not to be able to use these formats, please contact us.
* If your proposal is adopted, there is a possibility that Input/ Output information will be
released to other entities.
[2] All the application documents submitted will not be used for any purposes other than theevaluation in the course of the selection process. Please note that the application documents
submitted will not be returned. We take the utmost care to preserve confidentiality. However, if
your proposal is adopted, the information except the non-disclosure information (i.e. thepersonal information, the information detrimental to the legitimate interests of legal entities)
may be disclosed under the “Act on Access to Information held by Administrative Organs” (ActNo. 42 enacted on May 14, 1999).
To applicants from the EEA member states:
Private information included in application documents will be used only in the evaluation.
Therefore, PMO will not distribute such private information to any other organizations besides
METI, Fund establishment organization, NDF, and Review/Evaluation committee. When you
apply for the subsidy program, you must clearly understand the above-said condition andsubmit Form 6.
[3] The costs spent for issuing the application documents and other documents will not be
included in the expenses. Also, the costs spent for issuing those documents will not becompensated for regardless of whether the proposal is adopted or not.
[4] The matters described in your proposal are considered to be the fundamental policies whichshould be observed during the project. Consequently, please be sure to describe only thematters which are feasible within the budget. Also, please note that even if your proposal isadopted, it may be rejected later on if you make a significant change to it at your discretion.
[5] Appropriateness of the cost breakdown must be shown using supplemental explanation
documents.
(4) Place of submission
The application documents must be delivered to the following address via hand-carry, mailor email, etc. In case that you bring them in person, please inform us of the date beforehand.
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Kawai
Email address for submission: hr-apply@mri.co.jp
16

* Please DO NOT send the application documents via fax. Incomplete documents will berejected and not subject to evaluation. Therefore, please carefully read and follow theprocedures for application to correctly fill out the documents.
* Any application documents submitted after the closing date will not be accepted. If you
send the documents by postal mail, they may not be delivered by the designated timeon the closing date. Consequently, you are advised to mail them sufficiently ahead of
the closing date.
9. Evaluation and Adoption(1) Method of Evaluation
Applications will firstly be evaluated through paper screening, so that the applicants for thepresentation to the review committee can be selected. The review committee plan to be held
on someday on late March in 2021. Depending on the capacity of the venue, the number of theparticipants to the presentation may be restricted. Furthermore, hearings and on-site
investigation may be conducted as required; and submission of additional documents may berequested.
(2) Evaluation Criteria
Applications are to be comprehensively evaluated based upon the following criteria.
[1] Objective, contents, implementation method, and applicability to countermeasures fordecommissioning (Including adaptability to the work site)
Whether or not the Project purpose corresponds to the project purpose described in the“Guidelines for applying” is to be evaluated.
Judgment is made as to whether the contents of the project conform to the project objective
and are provided specifically taking into account the applicability to countermeasures fordecommissioning (including adaptability to the work site).
Whether the implementation method of the project is consistent with the purpose and detailsof the project is to be evaluated.
[2] Project Implementation Schedule
Whether or not the project implementation plan (timeline) is appropriate to the purpose anddetails of the project, etc. is to be evaluated.
[3] Project Implementation Organization
Judgement is made as to whether the entity has the project implementation structure,expertise as an organization, expertise of those who are to be engaged in the project, the trackrecords of similar projects, and the contribution(s) to local industrial development such as
working with companies which run business in the Hamadori and other regions*. We focus onwhether a project implementation organization including the project leader is clearly identified,
and whether it has the implementation ability and the coordination system to consider/judge
the applicability to countermeasures for decommissioning (Including adaptability to the work17

site).
*Area:
Iwaki city, Soma city, Tamura city, Minami Soma city, Kawamata town, Hirono town, Naraha
town, Tomioka town, Kawauchi village, Okuma town, Futaba town, Namie town, Katsurao
village, Shinchi town, Iitate village[4] Project Cost
Whether or not project costs are appropriately allocated to the project purpose and contents,
etc. is to be evaluated.
[5] Financial Basis and Management System for Implementation of Project
Whether or not the applicant organization has a financial basis and a management systemenabling them to implement the project is to be evaluated.
(3) Decision and Announcement of Results
PMO will release the adopted entities on our website, etc. The adopted entities will be notifiedof the result.
10. Grant Decision
The project shall be initiated after the adopted entity submits a grant application for the subsidy
to PMO and PMO has sent a notice of grant decision in return.
It should be noted that there may be changes in the details, composition and scale of the project
as well as its budget between the decision of adoption and grant, as a result of consultation with
the PMO. Also, please be aware that the grant decision may not be notified if the adopting
requirements are not met.
Although subsidized project operating entities may be provided with information required to
implement the project after the decision of grant, they may be requested to observe theconfidentiality depending on the nature of the information.
Information on the decision of grant of the subsidy (adopted date, the entity adopted (granted),
effective date of the grant, corporation number in Japan, value of grant, etc.) will be shown on the
Corporation Information* in principle.
* The Corporation Information operated by Ministry of Economy, Trade and Industry is a system, withthe start of the ‘My Number’ system considered, to link a corporation number in Japan to corporation
information such as those regarding subsidy and prize-giving. Anybody can execute batch
retrieval/browsing in the system. With this system, expansion of new businesses, reduced costs in
information acquisition, and more efficient businesses are expected in business enterprises and public
offices.
Web address: https://info.gbiz.go.jp (Japanese text only)18

11. Allocation of Expenses(1) Classification of Expenses Covered by Subsidy
The expenses covered by the subsidy shall be those directly required for the implementationof the project and those required for compiling the project results. The specific items are listed
below.

Items of Expense(1) Labor Costs

Description
Expenses for personnel required to implement the subsidized project.
Expenses for raw materials, consumables, design/fabrication/processing,(2) Operating Costs

facility/equipment,

goodspurchase,

research,outsourcing,travel,remunerations, rent/depreciation and other necessities.

(2) Expenses not to be Included in Expenses Covered by Subsidy
・Office supply equipment (furniture such as desks, chairs and bookshelves, office machineryand so forth) with which the applicants should already be provided when considering thenature of the project.
・Expenses for handling accidents and disasters that occurred during the project. (However,cancellation fees incurred by reasons not attributable to subsidized project operating entities
may be directly included as an expense. Please consult the person in charge on this matter.)・Expenses unrelated to the project(3) Exclusion of Consumption Tax from Expenses Covered by Subsidy
If general and local consumption taxes (hereinafter referred to as “consumption tax”) are
included in the subsidy amount, the applicants shall be requested to submit a report after thesettlement of tax amount, according to the granting guidelines.
This is so specified as to demand, at the time of filing an income tax return, that subsidized
project operating entities should report and return the amount to which the subsidy has been
applied, out of the amount of deduction for taxable purchase, so that the amount for which thesubsidy has been allocated out of the amount of deduction for taxable purchase shall not be
detained.
However, because the report mentioned above is based on an income tax return that will be
filed after the settlement of the subsidy, occasional delinquency in reporting due to lapse ofmemory has been found. Also, in order to avoid the complicated office procedures that need to
be followed by subsidized project operating entities, the consumption tax shall be handled asfollows.
When determining the amount of subsidy applied for in the grant application, theconsumption tax must be excluded from the expenses covered by the subsidy before
19calculating the subsidy amount and submitting the application.
However, to avoid hindrance to the implementation of the subsidized project, such subsidized
project operating entities as those listed below shall be permitted to include the consumption
tax in the expenses covered by the subsidy when calculating the amount of subsidy.
[1] Subsidized project operating entities who are not classified as taxpayers under theConsumption Tax Act[2] Subsidized project operating entities who are tax-exempt business entities[3] Subsidized project operating entities who are business providers subject to simplified tax[4] National or local governments (limited to cases when project is conducted with a special
account), or subsidized project operating entities who are corporations listed in the attached
Table 3.
[5] Subsidized project operating entities who are using the general account of a national or local
government[6] Subsidized project operating entities who are taxable business providers that choose a refundof consumption tax, following confirmation of consumption tax and purchase tax deductions,for instance due to a low amount of taxable sales
12. Miscellaneous(1) Any expenses incurred (including expenses for order placement) before the effective date of the
grant shall not be covered by the subsidy program.
(2) In the event that the subsidized project operating entity desires to make a purchase or othercontract related to material procurement or involving an occurrence of cost, it shall invite open
competitive bidding, as a general rule, from the viewpoint of cost effectiveness. If the subsidized
project operating entity desires to transfer part of the subsidized project to a third party or
conduct the project in partnership with a third party, it shall in advance make a contract on theimplementation and report this to PMO.
(3) Once informed that the decision on grant of the subsidy is made, the subsidized project operating
entity shall not change the subsidy budget distribution or the details of the subsidized project
nor interrupt or terminate the project without prior approval from PMO.
(4) The subsidized project operating entity shall promptly report the progress of the subsidized
project and so on whenever required to do so by PMO.
(5) After the subsidized project is completed (or the project termination is approved), the subsidized
project operating entity shall submit a project result report to the management office.
(6) The subsidized project operating entity shall keep accounts on any expenditures for thesubsidized project with dedicated account books accompanied by all written evidences in a waythat is clearly differentiated from the other accounting to ensure that all incomes andexpenditures are meticulously accounted for. The entity shall maintain the account books atleast five years after the fiscal year in which the date of completion (or the date of approval for20

termination) is included so that they can be accessible whenever requested by METI, fundestablishment organization and PMO.
(7) With respect to the assets acquired or the utility of which has increased through the subsidized
project (hereinafter referred to as "the Acquired Assets, etc."), the subsidized project operating
entity shall manage them with due care of a prudent manager even after the completion of thesubsidized project, and strive to effectively make use of them in accordance with the purposeof the grant of the subsidy. All applicable Acquired Assets, etc. shall be properly controlled using
an Acquired Asset Ledger during the asset disposal restriction period, which will be separately
set forth.
(8) If the subsidized project operating entity needs to dispose of (i.e., use, transfer, loan or offer as
collateral assets contrary to the purpose of the grant of the subsidy) any Acquired Asset having
a unit price equal to or higher than 500 thousand yen (tax excluded) during the asset disposal
restriction period separately set forth, they must obtain prior approval. In this case, the entity
shall pay part of or the entire subsidy amount as a general rule. (The maximum payment does
not exceed the subsidy amount for the appropriate asset to be disposed of).
(9) After the completion of the subsidized project, the Board of Audit may visit the premises of thesubsidized project operating entity for inspection.
13. Contact
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Kawai
E-mail: hairo-info@ml.mri.co.jp* Contact us through e-mail. We regret that no inquiries will be accepted via telephone.

21

(Form 1)
No.
*Leave blank.

Management Office for the Project of Decommissioning and Contaminated Water
Management
Application for the subsidies for the “Project of Research and Development of Processing andDisposal of Solid Waste”

Corporation number (*)

ApplicantCompany/Organization
Name
Representative(Full Name and Title)

Address

Contact Person(Full Name)

Contact

Section/Department

Title
Telephone(Extension, if any)
E-mail* If a corporation number in Japan has been given, fill in the 13-digit number.
If you are an individual and foreign company, etc., not having it, leave the field as it is.

22

(Exhibit)

1. Name of the Subsidized Project

2. Objective and contents of the Subsidized Project＊Describe your own understanding of the background of the project, the purpose of the project andits contents briefly.

3. Scheduled commencement and completion dates of the Subsidized Project(Scheduled commencement date):(Scheduled completion date):

4. Entire costs needed for the projectJPY

5. Costs subject to subsidy

JPY

6. Subsidy amount to be applied for

JPY

7. Allocation amount of the costs for the Subsidized Project, costs eligible for the subsidy and subsidy
amount to be applied for
The contents are the same as (2) Expenditures, I. Summary table of “2. Plan of the income andexpenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.

8. Bases for Calculation for the above amountThe contents are the same as (2) Expenditures, II. Distribution of Costs of “2. Plan of the income
and expenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.

9. If a group is formed to conduct the Project, the names of the group and the member companies
Note 1:The “costs required for the Subsidized Project” refers to the cost required for performance of therelevant project. As a general rule, the amount must be provided after deducting the amount of
the national and local consumption taxes.

Note 2:

As for the amount of the “Subsidized Costs”, as a general rule, the amount of the “costs required
for the Subsidized Project” eligible for the Subsidy must be provided after deducting the amountof the national and local consumption taxes.
23Note 3:The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

24

(Form 2)

Address
Name (Name of Corporation and Title/Name of Representative Person)

Outline of Subsidized Project
1. The implementation plan for the Subsidized Project (based on the period in above “4. Project Term”)(1) Contents and implementation method of the project＊Provide the following information by project content item.
＊Specific implementation contents and method, based on clarification of issues for each objectiveof research and development＊Specific implementation content and method for each item of the project content＊Specific proposal to improve outcome of the project＊Project location (Address and name of the location)(2) The implementation timeline＊Describe the implementation schedule of the project by month for each implementation contents.
＊Describe the implementation procedure in detail. If the stages of the research and development
are different (such as design, development, tests, etc.) in each item, describe the difference clearly.

＊If the persons in charge of the research and development (manufactures and subcontractors) are
different in each item, describe the organization they belong to clearly so that we can distinctly
understand who will actually implement the item.

＊Set the actual targets for achievement of the project purpose as milestones and describe themfor each item.

＊In setting the milestones, they must be related to the points where delay of the project is foreseen.
＊In order to prevent delay, alternative options must be described for items with high risk.
＊ Describe major output and input information so that correlation with other projects,
comprehensive proposals, partial proposals, etc. can be grasped.

＊As a plan of the interim report, describe the outputs which will have been able to be achieved at
the time of the report and further plan.

＊In reporting your progress, show your plan and actual progress in a comprehensible manner.
Furthermore, describe the up-to-date situation and further work plan, etc. as a reference.

25

(3) The project implementation organization＊ Provide the implementation organization chart and the number and role of people who are
engaged in the project for each item of the project contents (Attachment 1)＊ After clarifying the responsible person for entire project implementation, the project leader(exclusively employed for the project) and sub-leaders responsible for each project item, provide
their profile, area of expertise and track record of engagement in similar projects..

＊Describe outsourcing or commissioning, if planned.
＊Describe the name, outline, year, ordering party, etc. of similar projects. If the project was done
as your own company’s project, state it accordingly.

＊Clearly state the experiences of each participating party if you form a consortium.

26

2. Plan of the income and expenditure of the Subsidized Project (based on the period in above “4. ProjectTerm”)(1) Income(Unit: JPY)

Item

AmountOwn fund*Bond issuance or borrowing
Other
Subsidy
Total*Attach the documents to show the funding plan relating to the relevant bond issuance or borrowing.

(2) Expenditures
I. Summary table(Unit: JPY)
Classification of the cost burdenClassification of
costs

Costs required for
the Subsidized

The amount of cost
Subsidized Costs

Project

borne by the

The amount of theSubsidized Project

Subsidy applied forOperating Entity
Labor Cost
Operating cost
Total

27

II. Distribution of Costs (provide the details by project item)＊Describe in this sheet or other separate sheets the name of the goods, unit price, man-hour, etc. as
basis for the calculation.

＊If you form a consortium, clearly describe the breakdown of each company or organization.
(Unit: JPY)
The costTyperequired for the(Example)

Subsidized

Subsidized costs

Amount of theSubsidy applied for

Remarks

Project【Labor Cost】
・・・
Sub total【Operating Cost】
Raw material
Goods purchaseOutsourcing
・・・
Sub total
Total(Note 1)The “cost required for the Subsidized Project” refers to the cost required to perform the relevant

project. As a general rule, provide the amount after deducting the amount of the national and local
consumption taxes.
(Note 2)

As a general rule, provide the “cost required for the Subsidized Project”, which is eligible for theSubsidy after deducting the amount of national and local consumption taxes in the “Subsidized Costs”.
(Note 3) The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

28

3. Financial basis and management system＊ Describe the outline of your organization; moreover, describe the grounds on which yourorganization has necessary management basis for smooth implementation of the project as
Annex 2.

＊Describe the grounds on which your organization is capable of managing funds, etc. (such asorganization and storage of evidence documents for expenditures). Furthermore, describe thescheme of the management of the funds (responsible persons and their roles).

＊If you form a consortium, all of the above-mentioned items must be described regarding everyorganization.

29

(Annex 1) The Implementation Organization Chart

Implementation Organization Chart
Content of the•descriptions

Develop an organization chart to show the framework for implementation of
the Project•

The names, titles and division of roles of the personnel in charge must be
contained in the implementation organization chart•

Clarify persons exclusively employed for this project described in this Chart;and describe the career background, expertise, area of specialty at work,
qualification associated with the project, and other relevant information must
be provided about the key personnel.

Operational Implementation Organization*A concrete description should be provided by showing an implementation organization chart containing
the following information for each project item.
*Specify the name of the contact person in case of a joint application

・Name
・Title・Role in this Project, etc.
Member
Name
Title
Role

LeaderSub-leader

Name

Name

Title

Title

Role

Role

Qualification

Qualification

Qualification

Member
Name
Title
Role
Qualification

30

(Annex 2) Outline of your organization
Note: If you form a team and apply, you must fill in this sheet for every participant.
*Fill in the data of the latest accounting year in non-consolidated base.
Company nameTitle/name of therepresentative
personContact
information

Tel:

Fax:

E-mail:Head office’s
address
Date ofestablishment

Date:

Account

Small- orclosing month

medium-sizedcompany

JPY in thousands(indicate by acircle if the
Number of

Capital

Employees○ or ×company is asmall- ormedium-sizedcompany)

Description ofbusiness
Major
shareholders(equityownership)○○○ (company limited)(60%)▽□○ (company limited)(30%)□○○ (company limited) (1%)(The title and name of the person responsible for above information:
Head of the XX Department, XX XX(Name))31Please provide the information about all officers in the list below:
Date of Birth
Full name in Katakana

Japanese era

Full name in Chinese characters

name

Sex

Company Name

Title

Month DayYear
(Example) Taro Keizai

S 35

01

01

M

Keizai Sangyo Co., Ltd. President &Taro Keizai

Representative
Director(Note 1)

Add the columns as appropriate if the provided columns are not sufficient to provide full
information.

(Note 2)

Use one-byte characters and put a space between the first and last names to provide the names
in Japanese phonetic symbols (katakana).

(Note 3)

Use two-byte characters and put a space between the first and last names to provide the names
in Chinese characters.

(Note 4)The letters T, S, H or R should be used to indicate the Japanese era names for the date of birthand the year should be indicated by a two-digit number.

(Note 5)Use M for male and F for female in one-byte characters to indicate the sex.

(Note 6)

For a foreign national, use the alphabet characters to indicate the person’s full name in the “Fullname in Chinese characters” and the pronunciation of the name in Katakana in the “Full namein Katakana” column.

(Note 7)

For a joint application or a Project C, provide the information about all officers of each and every
member (company or otherwise) of the group.

(Remarks) The size of the paper used shall be the Japan Industrial Standards A4 Format.

32

(Other documents)(1) Outline of the company or organization such as a brochure, etc.
(2) The financial results, and statement of revenues and expenses (for the past one year)(3) The articles of association or the act of endowment(4) Other supporting documents (as needed)33

(Form 3)

Certificate of Conformance to Qualification Requirements for
the Project of Research and Development of Processing and Disposal of Solid
Waste

I confirm that the applicant satisfies the qualification requirements for this subsidized project.
No.
Requirements
Verification, etc.
(1) Possessing the organization for properly conducting the relevant <State that the applicant satisfies thesubsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation Organization” whennecessary.”>(2) Having the capacity, knowledge and experience required for <State that the applicant satisfies the
conducting the relevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation Organization” whennecessary.”>(3) Having the management foundation required for smoothly <State that the applicant satisfies the
conducting the relevant subsidized project and sufficient ability requirements with reasons in detail
to control the funds and other resources.
><See Form 2 “(3) Financial basis
and management system whennecessary.”>(4) Being able to implement the project in accordance with all the <State that you understand theapplicable laws and regulations enacted in Japan, and to follow statement on the left>
the appropriate accounting procedures in accordancewith ”Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management” and“Subsidized Project Administration Manual”.
https://en.dccc-program.jp/files/20210301man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet <State that it does not apply to theOrder concerning the Budget, Auditing and Accounting.
applicant>(6) Not fulfilling any of the conditions stipulated in the “Guidelines <State that it does not apply to thefor the suspension of subsidies controlled by the Ministry of applicant>Economy, Trade and Industry and the suspension ofdesignation relating to the contracts”.（January 29, 2003, No 1）
First column, the second items in Attachment(7) Research and development companies which may require <Describe meeting this condition inapproval under the Foreign Exchange Act for any exports and the Form No.5>
imports should have an establishment of internal complianceprogram(ICP) under a self-control system about the "standards
for exporters, etc. to meet" provided for in Article 55-10 (1) of
the Foreign Exchange and Foreign Trade Act.
(8) Admitting that the results obtained through this project can be <State that it is possible>
utilized by TEPCO Holdings, Incorporated, etc. to leveragethem for Decommissioning and Contaminated Water
Countermeasures if they request to do so under the condition
that each party is in agreement. Not preventing the utilization
by behaviors such as not admitting use of the technology
intentionally, asking for unreasonable compensation, etc. inspite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing <State that you understand thethe situation that the results from this project are not able to be statement on the left>
utilized for measures for decommissioning and contaminated34water management at the Fukushima Daiichi NPS by ceding theabove-mentioned condition in (8) to the successor if theapplicant hands over the result to a third party and loses theirown right to utilize it accordingly. In the case of a conflict whichmakes the applicant unable to make sure of the items in (8), theconcerned parties must solve it by their own responsibility.
<Note for Filling out this Form>In the verification columns, please write the reasons why you verified that the applicant meets therequirements. When filling it out, write “Attachment” if there are any verification documents attached to thisform and if not, write “No attachment.”

35

（Form 4）
Input/Output information on Project of Research and Development of Processing and Disposal of Solid Waste＊Please refer to the reference document 1 as an example.

ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks
Such as measures
for the case when

*Influences of delay

you cannot ensure(if any)

the accuracy, cannot
keep the timeline,
etc.

36

(Form 5)

Response to Security Export Controls on Project of Research and Development of Processing andDisposal of Solid Waste

Response to Security Export Controls
Circle one of the following three options: handled, not handled or not
required.
HandledSubmit relevant documents (export control regulations forsecurity trade)State the date of submission:

Not handledState future plans

State reasonsNotrequired37

Year

Month:

(Form6)

Personal Data Processing Consent Form
Purposes
In compliance with the Act on the Protection of Personal Information, Mitsubishi Research Institute,
Inc.(“MRI”) requests your consent to use your personal data to evaluate of proposal.

Data Sharing
MRI may share your personal data with cooperating organizations.

Data Retaining
There are cases in which it is necessary to retain your personal data for the necessary period according
to the requirements of Japanese law.

Data Management
MRI will protect your personal data securely, including taking necessary measures to prevent leakage,loss, falsification, etc.
I have understood the above and give my consent to MRI to use my personal data for theabove Purposes, and to carry out the above Data Sharing and Data Retaining.
Your Full nameYour Signature
Date
If you wish to modify your personal data or withdraw this consent after submission, please notify us byemail to privacy@mri.co.jp.
Mitsubishi Research Institute, Inc.
10-3, Nagata cho 2-chome, Chiyoda-ku, Tokyo, Japan+81-3-6705-6004, privacy@mri.co.jp
PMS05_20180718

38

(Reference Document 1)
Table 1 Example of Organization of Input/Output information
ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks

Development ofAdvancement ofFundamental

1_1

Technologies for
Retrieval of Fuel
Debris and Internal
Structures

Technologies for
Containing,

Size andTransportation andspecification ofStorage of Fuelcontainer andDebris / Development

criticality detectionof fuel debris

deviceExamination ofApril 2017

possibilityof fuel debris
sampling technology

criticality control
technology

1_2

1_3

…

39

…

…

…

…

…

1_4

(Reference Document 2)
Table 1 Example of implementation schedule with points of attention40

(Reference document 3)
Regarding Subsidized Cost Items
Regarding the cost items defined in “The Decommissioning and Contaminated Water Management
Project Implementation Guidelines”, please refer to the following table.
Cost item

Description

I. Labor cost

Labor cost for working hours of those engaged in the project.

II. Operatingcost
Raw material Expenses necessary for purchasing raw material or material
cost
necessary for implementing the project※Here, “raw material” denotes what loses its nature and isused for production or manufacturing of entirely new ones;“material” denotes what does not lose its nature and is aconstituent element of produced items or manufactured items
only through being put to new application.
Supplies
Cost for the purchase of goods necessary for performing theexpenseproject but not belonging to raw material cost (however, only
those verifiable for the use in the project)
Design,production
andprocessing
costs
Facility andequipment
cost

The thing which the subsidized entity cannot design, produce
or process, or the cost necessary for outsourcing what is
appropriate and does not belong to Facility and equipment cost
to other entity. (contract for work)

Procurement
cost

Cost for the thing which is necessary for undertaking the
project and does not belong to facility and equipment cost (atthe same time, can be usable more than one year)

Survey cost

The cost for outsourcing to another entity what the subsidized
entity cannot survey or analyze by itself or is not suitable to be
conducted by the subsidized entity itself (contract for work)

Cost necessary for purchasing, production or installation offacility or equipment necessary for undergoing the project※The actual contents of the “facility and equipment” shall be“buildings and accompanying facilities”, ”structures” and“machinery and equipment” stipulated in “Ministerial Order
regarding depreciable life of depreciable assets, etc.”(Fifteenth Order of Ministry of Finance, 1965).

41

Correspondence with
“Subsidized Project
Administration
Manual”
3. Accounting
process on laborcost

7. Accounting
procedures
regarding supplies
expenses

7. Accounting
procedures
regarding supplies
expenses
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing costOutsourcing
cost

Travelexpenses
Gratuities

Rent and
hire

Other
expensesnecessaryforundertaking
the project

Cost for outsourcing to other business operator what
subsidized company cannot implement on its own or not
appropriate to do so and does not belong to design, production
and processing costs, facility and equipment cost or survey
cost (contract for work)
Cost for domestic business travels and overseas businesstravels necessary for performing the project.
Gratuities necessary for performing the project (gratuities forexternal experts who attended meetings, seminars,
symposiums, etc., gratuities for giving seminars, writing ofdrafts, cooperation with research, etc.)
Cost for lease and rental of machinery, equipment and the likenecessary for performing the project

Cost for other expenses necessary for undertaking the project
which does not belong to any other items
ExamplesCommission fee: the cost for outsourcing to other entities of
the cost for assistant personnel or of the cost for temporary
staffing, which cannot be done or what is not appropriate to bedone by the subsidized entity

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11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost
4. Accounting
process for travel
expenses
5. Accounting
process for meeting
expense andrewards ·6. Accounting
procedures
regarding equipment
expenses and rental
and hirefees
10. Accounting
procedures
regarding assistantlabor costs
10. Accounting
procedures
regarding othermiscellaneous
expenses
11. Accounting
procedures
regarding expenses
for commission
fee/outsourcing cost,etc.