eWiC: Information for Authors

1st Author’s nameAuthor’s affiliation
Authors’ address
Author’s email address

2nd Author’s nameAuthor’s affiliation
Authors’ address
Author’s email address

3rd Author’s nameAuthor’s affiliation
Authors’ address
Author’s email address

Please read and follow these instructions carefully. Doing so will ensure that the publication ofyour paper is as rapid and efficient as possible. The Editor reserves the right to return manuscriptsthat are not prepared in accordance with these instructions.
These are the keywords. These are the keywords. These are the keywords.

1. SUBMISSION OF MANUSCRIPTS•Authors should submit their article as PDF. Please
ensure all fonts are embedded with your document.
A Word or LaTeX version must also be sent.
Please see section ‘Construction of the document’later in these instructions. Please include any
additional figure, bibliography or style files.
•
2. LICENSE AGREEMENTBCS Learning and Development Ltd (BCS L&D)
does not ask authors or conference organisers toassign copyright to BCS L&D in order to publish ineWiC. However we do require a license to publish
and confirmation that publication does not infringe
the copyright of others. The license can be found at
http://ewic.bcs.org under the section ‘Publish yourconference’.

•Table legends should be provided. Tables
should be clear and self-explanatory,
without vertical rules. Any footnotes
required should be indicated using
superscripted symbols. Tables should becentred on the column or page. Cite tables
as ‘Table 1’ etc.
Endnotes to the main text are acceptable
and should be identified by superscripted
numbers. Endnotes should appear after thereferences.
Figure legends should be provided. Figures
should appear in the main text close to thefigure’s first mention. Cite figures as Figure
1a and b, Figures 2.1 and 3.2, Figures 2c–f.
Figures should be centred on the column or
page and should NOT extend beyond thepage margins.

3.1.3. General BCS house style
3. PREPARATION OF THE MANUSCRIPT

3.1.3.1. General spelling and punctuation
Use British English spelling with the –ise version
throughout.

3.1. General instructions
Papers must be written clearly in English. Thearticle should include the following information: title,author’s name, address (full postal including
department, university/institution/company, street,city, postcode, country), email address, abstract.
An abstract of approximately 150–200 words plus alist of between 3 and 10 keywords should also beincluded. Headings should be numbered.

Use abbreviations consistently throughout. Explain
unfamiliar or specific abbreviations at their firstmention in the text. Write them out in full with theabbreviation in brackets.
Use full stops in etc., a.m., p.m. Use full stops ine.g., but in main text write ‘for example’. Use theshort form in tables, bullets, brackets and anywhere
else where space is tight.

Don’t indent at the beginning of paragraphs.

To avoid over-punctuation do not use a comma
after e.g. or i.e., or before ‘and’ and ‘or’ in lists ofwords (e.g. seven, six and five). It should also be
avoided before etc. and ‘respectively’, and after

3.1.2. Tables, endnotes and figures© The Authors. Published by BCS
Learning and Development Ltd.
Proceedings of….

1

Paper Title
Author 1 ● Author 2

short introductory clauses such as ‘to avoid overpunctuation’. However, there should be a comma
at the end of a clause if there is one at thebeginning.

3.1.3.3. Numbers/currency
Use £10, £5,000, £9,999, £2 million, £3.4 million.
Spell out numbers at the beginning of a sentence.
In text, spell out numbers less than 10 but use
numerals for those greater than or equal to 10.

Always use hyphens:••

Use words to express ‘per cent’, unless in tables,boxes, lists and labels. For example 20 per cent(text or caption), 20% (table, box, list or label).

in spelled-out fractions, for example, onethird;
when two or more words frequently used
together form an adjective, such ascommon-sense argument or an in-depthinterview.

3.2.2. References
The accuracy of the references is the author'sresponsibility. Only published articles or reports
readily accessible in the general literature should
be cited. Please use the Harvard (author–date)
system of reference. The Harvard system gives theauthor’s surname and year of publication (andpossibly a page reference) in parentheses in thetext, and a full reference in a list at the end of thearticle entitled ‘References’. These should be inalphabetical order by author’s surname.

There’s no need to hyphenate if the sense is clear.
Do not use italics for emphasis. Use bold instead.
Use italics for titles of published books, titles ofperiodicals, excerpts in foreign languages.
Use the following date formats:••••

4 August 1982;
2000 (not ‘the year 2000’);
19th century, 20th-century computing;1900s, 1960s, 2000s (no apostrophes).

Full details of the Harvard Reference system areavailable in the Oxford Style Guide.
Where there are more than three contributingauthors, use only the first author followed by ‘et al.’in the text, but list all authors in the reference list.
The following format for references should be
followed:

Avoid writing anything that discriminates on thegrounds of colour, race, nationality, ethnic origin,gender, marital or family status, disability, religious
belief or sexual orientation. Avoid gender-specificsuffixes, such as –ess or –rix, for example ‘chair’
not ‘chairman’, ‘manager’ not ‘manageress’. Avoidsentences that refer to an abstract, hypotheticalperson whose gender can’t be determined or is notimportant. If this can’t be avoided, use the singular‘they’ as a gender-neutral pronoun instead of ‘he’ or‘she’.

Book: Author(s) (Year) Book title. Publisher
location: Publisher.
Hogger, C. (1990) Essentials of logic programming.
Oxford: Clarendon Press.
Book chapter: Author(s) (Year) Title of chapter. In:Editor(s)/ author(s) (ed(s)). Book title. (Edition)
Publisher location: Publisher. Pages.

3.1.3.2. Lists
When items in a displayed list are complete
sentences, begin with an upper-case letter and end
with a full stop as follows:(i)(ii)(iii)

Harel, D. (1984) Dynamic logic. In: Gabbay, D. andGuenther, F. (eds). Handbook of philosophicallogic. Dordrecht: D. Reidel. 35-40.
Journal article: Author(s) (Year) Title of article.
Title of journal, Volume number (issue number/month). Pages.

Full sentence.
Full sentence.
Full sentence.

Galton, A. (1992) Logic as a formal method. Comp.
J., 35 (4). 431–440.

When items in a displayed list are just words orphrases, begin with a lower-case letter andseparate the items with semi-colons. Put a full stopat the end of the last item in the list, for example:••••

Paper in conference proceedings: Author(s)(Year). Title of article. In: Editor(s) Title ofconference proceedings. Place and date ofconference. Publisher location: Publisher,Pages.

word;phrase;phrase;word.

Minoukadeh, Keyvan (2011) Interaction Design:
Serving Corporate Needs. In: Health, Wealthand Happiness. Proceedings of HCI 2011.
Newcastle upon Tyne, 4-8 July 2011. Swindon:BCS. 12-17.

If the list contains a combination of the above twotypes of entry, use the rules for full sentences. Do
not use bullet or number lists of less than threeitems. They can be better expressed in a fullsentence.

Technical documents: Document number (year)
Document title. Publisher location: Publisher.

2

Paper Title
Author 1 ● Author 2

ITU-T. Z.500 (1997) Framework on formal methods
in conformance testing. Geneva, Switzerland:International Telecommunications Union.

No other styles in the list should be used.
To use the template, the fonts Arial (standard font)should be installed on your machine.

Internet source: Author(s) (Year) Title of
document Organisation name name/publisher.
Available from: url [date accessed].

Step 1: Add the eWiC template to your PC
Open the eWiC template by double clicking on thefile. Now go to ‘save as’ and save this file as a
Word template, using the original file names asabove, saving the template in the folder templates
or trusted templates (depending on your PC setup).

Hodkinson, R. (2012) IT life in legal. BCS, The
Chartered Institute for IT Available fromhttp://www.bcs.org/content/conWebDoc/45029(12 July 2012).
3.2. Construction of the document

The eWiC template will now be available for you tochoose with your templates when you open a new
document in Word.

Authors should follow the instructions below.

Step 2: Applying the template to your documents

3.2.1. Using the eWiC template
The eWiC Word template can be downloaded fromthe eWiC website at http://ewic.bcs.org under thesection ‘Publish your conference’. It can also beobtainedfrom
theeditorial
officeateWiC@hq.bcs.org.uk.

There are two ways of doing this.
(i) The first and easiest way is to use the template
as you write your paper.
Open a new document and choose the eWiCtemplate.

Styles available on the template are:ewic-Title

You should now have an open Word document andall the eWiC defined styles will be available on thestyle list.

ewic-Author nameewic-Address(ii) The eWiC template can be applied to anexisting document.

ewic-Email address

Open the file to which you wish to apply thetemplate. Ensure there are no extra paragraphreturns between paragraphs of text.

ewic-Abstractewic-Keywords
ewic-Introduction

In Word 2007:

ewic-Body text•

ewic-Heading 1•••

ewic-Heading 2
ewic-Heading 3
ewic-Heading 4

•
•
•
•

ewic-Legends
ewic-Table body text
ewic-Table column heading
ewic-Table subheading
ewic-List (bulleted)•ewic-List (numbered sublist)•

ewic-List (numbered)

Click the large Microsoft Office button in the
top left.
Click Word Options.
Click Popular.
Select the Show Developer tab in the
Ribbon check box.
Click OK.
Once this is set up:
Click the Developer tab.
Click the Document Template button in theTemplates group. This opens theTemplates and Add-ins window.
Choose Attach, and then choose ewictemplate.dot from the list of templates.
Click automatically update styles and click
open, then click OK.

ewic-Quotation

The template is now added.

ewic-Odd header

In earlier versions of Word,

ewic-Even header

Click Tools > (Options >) Templates and Add-Ins.

ewic-Reference title

Choose Attach, and then choose ewic-template.dotfrom the list of templates.

ewic-References3

Paper Title
Author 1 ● Author 2

Click automatically update styles and click open,
then click OK.

3.2.2. Constructing the document with no template
Please set up your document using the following
dimensions:

In method (ii), note that you will have to set thenumber of columns in the document manually:
single column up to and including the keywords;
then double column beyond this point. Place yourcursor after the keywords and insert a continuous
section break. Then, in this second section, set thenumber of columns to two. Also please check thatthe margins are correct as shown in Section 3.2.2
below.

Page size:

210 mm × 297 mm (A4)

Margins:

Top: 24 mm
Bottom: 24 mm
Left: 18 mm
Right: 18 mm

Abstract:

Step 3: Using the template

Right: indent 11 mm
Left indent 11 mm

Start with the title, typing it in if you are starting anew document. Highlight the text, choose the style‘ewic-Title’. This will give you a title in 24pt Arial
with the correct spacing above and below.

Running head: Top of running head 12 mm from
top the page.

Go through the rest of the document, putting themouse cursor in the particular paragraph to bestyled and then choose the appropriate style fromthe style toolbar. Regarding headings, please apply
manually the appropriate heading numbers (1.,1.1., 1.1.1., etc.).

Paper title and author names except the first pageof the manuscript, which is left blank.
Running footer: Bottom of running foot 12 mm frombottom of page
Page number centred.

Once all parts of the document have been styled,then ensure figures and tables are centred.
The document is now completed.

4Paper Title
Author 1 ● Author 2
StyleRunning heads
Title
Author’s nameand address
Author’s email

Arial
Arial
Arial

Typesize
9pt
24pt
9pt

Arial, italic

9pt

Centred

30pt

Abstract

Arial bold

9pt

Justified

10pt

Keywords
Body text
A heading

9pt
10pt
10pt

JustifiedJustifiedRanged left

20pt

10pt
10pt
10pt
9pt

Ranged left
Ranged left
Ranged left
Centred

10pt
10pt
10pt
10pt

10pt

List
Quotation

Arial, italic
Arial
Arial, bold upper case,numbered (1.)
Arial, bold, numbered (1.1.)
Arial, italic, numbered (1.1.1.)
Arial, bold, numbered (1.1.1.1.)
Arial, italic, bold for figure/table
number, Regular for legend
e.g.: Figure 1: This is an
example of a figure caption
Table 1: This is anotherexampleArial, numbered or bulleted
Arial

10pt
9pt

JustifiedJustified

10pt

10pt

6mm
6mm +6mm on
the right
hand side

Quotation in-line

Arial, in single quotes

10pt

Justified

References

Harvard refs, Author–date. Arial

10pt

Justified

6pt

Hanging
0.4

B heading
C headingD headingLegends

Typeface

If you have any queries about your manuscript,
please contact:

Rebecca YouéeWiC Editorial Office
BCS The Chartered Institute for IT
3 Newbridge Square,Swindon, SN1 1BY, UK01793 417 512
Becky.youe@bcs.uk

5Alignment
CentredCentredCentredSpace
beforeSpaceafter

10pt

60pt

Indents

1.1cm
from edgeof text onleft andright sides

6pt
10pt

10pt