Undergraduate Exchange Program
Fact Sheet 2023/24
IE University
International Mobility Office
Contact Information
International.mobility@ie.edu
Tel. +34 91 568 96 00*Please use our Madrid campus
office as your main mailing address

IE University is a place for forward-thinking visionaries tolearn in a transformative environment. Located in
Madrid and Segovia, IE University is consistently ranked
among Spain’s very best universities. This dynamic hub
consists of an average of 130 different countries
represented on campus each year, with over 75% of its
students coming from outside Spain.

IM Office – Madrid Campus
Madrid: P.º de la Castellana, 259E.
28029 Madrid – Spain
Alberto García
Director
Alberto.garcia@ie.edu
Marina García
Incoming students’ coordinator
Marina.garcia@ie.edu
Leanna Lovely
International Mobility Assistant
Leanna.lovely@ie.edu
Cathrine Cozad
Outgoing students’ coordinator
Cathrine.cozad@ie.edu
Carla Viezma
International Mobility AssistantCarla.viezma@ie.edu

IM Office – Segovia Campus
Santa Cruz la Real Campus, Cardenal
Zúñiga 12. 40003, Segovia – Spain
Esther Herranz
Esther.herranz@ie.edu

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

IE University Undergraduate Exchange - Processes & Key Dates AY 23/24*Please note: Dates are subject to change

FALL 23SPRING 24

Term dates*

August 28th, 2023
December 19th, 2023

January 8th, 2024
May 24th, 2024

Partner University Nomination

March 17th, 2023
April 10th, 2023

September 1st, 2023
September 15th, 2023

Exchange Student application

April 20th, 2023
May 5th, 2023

September 20th, 2023
October 5th, 2023

Exchange Student Admission**(Acceptance letters)

Early June 2023*

Early November 2023*

Exchange Student Enrollment

Early July 2023

Early December 2023

Exchange Student Orientation(mandatory)

Late August 2023
(first week of classes)

Early January 2024
(first week of classes)

Transcripts Available

Sent by email directly to partners
about 8 weeks after the end of thesemester (February 2024)

Sent by email directly to partners
about 8 weeks after the end of thesemester (July 2024)*Note: Expected arrival date, a few days before the official start of the term (end of August/beginning of January)**Note: Non-EU students must not book their visa appointments before these dates as they will need our IEU Admission Letters to apply to their visas.

Partner University Nomination
Coordinators are required to nominate their undergraduate
students through IEU’s nomination platform during thenomination period.
Undergraduate exchange eligibility: Exchange students should
be in good academic standing in their own university andcomply with our application process deadlines. Architecture
students (BAS) will need to provide their portfolio during
application.
Coordinators must provide important details about eachnominated student.
Personal details: Full name, date of birth and email.
Passport/Visa details: Passport number, nationality(corresponding to the passport they will use during
application) & the city where they will apply for their visa inperson (for NON-EU students).
Coordinators must confirm English proficiency for each of
their nominated students. Coordinators must confirm if English
is the medium of instruction at their home institution on the
IEU online nomination platform:

Coordinators must request any Special Educational Needs fortheir students in the nomination form. If these Special
Educational Needs are not specified in our nomination platform,
IEU might not be able to guarantee the accommodations ofthese needs later.
Coordinators must nominate their students to a specific IEUBachelor’s Program and Campus, according to the IEU programthat best fits their home study plan.
Your students will be required to register for at least 70% of
their courses based on the study area/program and campus
you have nominated them for at IEU. Students will be able totake up to 30% of their credits from a different study area
(always depending on availability/overlaps).
Kindly note students can only be nominated for 1 IEU Bachelor
Program. Campus and Degree changes are not permitted once
students are officially admitted, and all admission documents
have been issued.
Check the table on the next page to know which IEU Degree
and Campus you must select for each of your students.

By checking the corresponding confirmation box in thenomination platform, those students will be exempt fromproviding an English certificate.

Coordinators must keep a copy of their nominations andinform their nominated students about their IEU Campus andBachelor Program (nominated students must have thisinformation to complete their applications).

All other students, will have to provide one of the following
official English certificates (IELTS 6.5/ TOEFL 80
iBT/CAE/CPE) or a native English-speaking passport during
the application process. *Check our English requirements inthe next section for further information.

After nomination: The nominated student(s) will receive an
email with the application link and instructions from the IEUInternational Mobility office a few days after the nomination
deadline. *Check our application requirements in the next
section for further information.

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

Nomination chart - Please use the table below and the tentative course offer list to select the best Campus and IEU Bachelor Programfor your students:

Bachelor's Program

Madrid Course Offer

Segovia Course Offer

2nd, 3rd year & electives

2nd year

BCDM (Bachelor in Communication and Digital Media)

3rd & 4th year

Not available

BBSS (Bachelor in Behavior and Social Sciences)

3rd & 4th year

Not available

BIR (Bachelor in International Relations)

1st, 2nd, 3rd year & electives

1st & 2nd year

BIE (Bachelor in Economics)

2nd, 3rd, 4th year & electives

1st & 2nd year

LLB (Bachelor in Laws)

1st, 2nd, 3rd year & electives

1st & 2nd year

PPLE (Bachelor in Philosophy, Politics, Laws and Economics)

1st, 2nd, 3rd year & electives

1st & 2nd year

4th year*

2nd & 3rd year**

3rd & 4th year

1st & 2nd year

BDBA (Bachelor in Data and Business Analytics)

1st, 2nd, 3rd, & 4th year

1st year

BCSAI (Bachelor in Computer Science & Artificial Intelligence)

1st, 2nd, 3rd, & 4th year

1st year

Not available

1st year

BBA (Bachelor in Business Administration)

BAS (Bachelor in Architectural Studies)
BID (Bachelor in Design)

BAM (Bachelor in Applied Mathematics)*Note: Students coming to BAS Madrid: Only in Fall and only for last year students of Architecture.
**Note: Students coming to BAS Segovia: 2nd & 3rd year courses are available in Fall and Spring

Spanish Language – Offered in 1st & 2nd semester (Madrid &Segovia). Upon admission, students interested in taking this 3
ects Spanish course will need to complete a placement test
to be enrolled according to their level.
Seminars – Offered in 1st & 2nd semester (Madrid & Segovia).

Labs - Only offered in 2nd semester (Madrid & Segovia) andinclude an additional intensive period in June. Click HERE for
more information.
Humanities courses – Only offered in 2nd semester (Madrid &Segovia).

Exchange Student Application
Nominated students will be contacted by the IM Office with theonline application link and instructions.
Students at this stage will be required to select their Campus ofnomination & Bachelor program at IEU & to provide all therequired application documents.
Students should use the time leading up to the application
period to get all the required documents ready and to review
the course offer for each Bachelor Program in each IEU Campus
to ensure that they were nominated appropriately. *Remember
once the application period finishes, changes in the Bachelor
Program/Campus of nomination will not be accepted.
Required application documents:
A valid passport - Must be valid for at least 6 months after
the end of the exchange period (check with your consulate).
JPEG photo - For student identification
Official Undergraduate Academic Transcript - An unofficial
copy can be accepted if it has been signed and stamped by
the home University.
Proof of English proficiency - Please see the following
English language proficiency requirements.
*Applications without these documents will not be considered.

English language Proficiency Requirements: IE University
requires all applicants to demonstrate competence in the
English language by providing one of the following official
certificates with scores less than two years old.

TOEFL 80 (iBT)

IELTS 6.5

CAE (C1)

CPE (C2)*If English is the student’s native language it is notnecessary to provide a certificate. Students will need toprovide a valid passport from an English-speaking country
during application.
**If English is the student’s language of instruction at theirhome institution, it is not necessary to provide a certificate.
Coordinators must confirm on the IEU online nomination
platform that English is the medium of instruction at theirhome institution and that students consequently have thesufficient proficiency in English to study at IEU.
For students wishing to take courses in Spanish, we strongly
recommend students to have a minimum level of B2 CEFR.
(Please note that there is a reduced offer for Spanish taught
classes).

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

Exchange Student Admission
After the application deadline, the IM Office will review all
applications. If screening is successful, IEU official admission
letters will be sent directly to coordinators, who are advised toshare them with their students as soon as they receive them:
NON-EU students must apply for a student visa in person
prior to arrival in Spain.
Where? Students should submit their application to the
Spanish consulate with jurisdiction in their place of legal
residence.
When? Students should book a visa appointment as soon
as they receive their IEU admission letters.
Required Documents? The admission letter (certificate)issued digitally by IE University based on the specificrequirements of each Spanish consulate and any otherdocuments required by the specific local Consulate.
Most Consulates ask for the same general set of
documents, however many Consulates have specificrequirements, which can change from year to year.
Therefore, students must contact their local consulate toask for an-up to date list of requirements.
EU students should make sure all the data included in their
Admission Letter is correct and that their EU Passport is valid
throughout the duration of their exchange. They will receive
more information on immigration procedures upon arrival.

Once officially admitted, students are advised to start looking
for a place to live (in Madrid or Segovia) as soon as they receive
their admission letters so that their living situation is settled
before classes start. *Find more information in the
Immigration & Relocation section below.
Access the IEU landing guides to find information
regarding visa applications, housing, health insurance,transportation, opening a bank account and more.
Landing in Madrid
Landing in Segovia
Check the estimated cost of living with these useful
guides for Madrid and Segovia:
Estimated cost of Living in Madrid
Estimated Cost of Living Segovia
After admission, students will receive instructions on how toactivate their login details (IEU username and password) toaccess BB ULTRA (the student portal) where they can checkthe final list of courses made available for exchange students
and their corresponding syllabi.
Students are advised to use this time leading up toenrollment to look at the final course offer in BB Ultra andmake a wide pre-selection of courses to have conversations
about subject approval with their home Universities.

Exchange Student Enrollment
Before enrollment: The final list of courses and syllabi approvedby the Bachelors Offices for each Campus at IEU will be madeavailable in BB ULTRA upon admission. Students are advised tothoroughly research their potential courses in BB ULTRA andmake a wide pre-selection of their desired subjects.
Enrollment platform: Students must enroll through the IEU
enrollment platform once the enrollment period opens. The
enrollment link will be shared with students in due time by the
IM Office. *Please be advised that enrollment can only be done
through the platform and during the periods indicated.
Enrollment system: A first come first serve system applies
during enrollment and the availability of any course cannot
guaranteed. Students must enter the platform with a wide list of
pre-selected/pre-approved courses from their home Universities,
so if any of their desired courses are unavailable (noseats/schedule conflict) they already have a valid alternative.
Enrollment policy: Students will have to focus their course
selection (70% of their ECTS) on courses from the IEU Bachelor
Program they were nominated to, with the possibility to selectthe remaining 30% of the ECTS from other study areas offered at
the campus the student was admitted to (as long as they avoid
overlaps and comply with the prerequisites).
Enrollment restrictions: Some courses have prerequisites andstudents need to make sure they comply with them before
enrolling. Check the course listings and syllabi posted on BB
ULTRA before selection.
There is no waiting list for courses. Students are advised to keep
checking the enrollment platform to see if their preferred courses
have been released throughout the enrollment period. If no freespots open, students are advised to wait for the add&drop period.

Schedules: Each class has different groups and timetables andstudents are responsible for creating their schedule in theenrollment platform. Consequently, course schedules will not
be made available beforehand, but it will be visible on theenrollment platform in real time once students start selecting
courses. The platform will allow students to see a preview of
how their final schedule will look.
Attendance & Absences Policy: Attendance to at least 80% ofclasses is mandatory. Schedule overlap higher than 20% isconsequently not allowed. If students reach the 20% absence
limit, they are required to contact the corresponding
bachelor's office to justify the absences. Failure to justify theseabsences will translate into a failed class.
Maximum ECTS credits per semester: The maximum credits
students are allowed to enroll in for one Semester is 30 ECTS +3 language credits = 33 ECTS in total! Students may take lessthan 30 ECTS if allowed by their Home University, as minimum
enrollment credits are set by home institutions.
1ECTS credit = 25 hours of work including classes and related
academic activities.
Spanish Language course enrollment: Students who areinterested in taking a Spanish language course at IEU need tocomplete a placement test to receive the correct
authorization of enrollment according to their level. The
placement test link will be shared with students in due time.
Add & Drop period (second enrollment phase): Starts on the
1st day of class in both semesters. During this time, theenrollment platform will open again and students will be able
to make enrollment adjustments if they wish (as long as no
more than 20% of the sessions have passed)

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

Exchange Student Orientation

Arrival/Departure Certificates & OLA´s

There will be a mandatory orientation session on the first dayof class both in Madrid and Segovia Campus each semester.
Students must attend this Orientation session in person.
Students should make their travel arrangements taking that
information into account (since the IEU Absence Policy
applies from the first day of classes).

IE University is connected to the EWP platform to sign Online
Learning Agreements and confirm the exchange dates. *This is
the preferred channel to receive and sign OLAs
Erasmus Code: E SEGOVIA 01
Email: international.mobility@ie.edu

All exchange students will be required to check in with theInternational Mobility office, so we can confirm your students
have arrived safely and have started classes.

If you are not connected to the EWP network, students can send
their arrival/departure certificates and learning agreements
directly to international.mobility@ie.edu. We will digitally sign
them and return them to students.

Before the official start of the semester, the IM Office will share
the Orientation Week Agenda with all exchange students. It
will be a week filled with activities to have fun, get to know IE
University and meet fellow students.

The arrival date should be the student's first day of class and thedeparture date should be the last date of their regular final
exams. *We cannot sign any document with an arrival / departure
date outside of the official academic semester.

Transcripts, learning expectations & exams
Official transcript of grades will be shared directly with partners by email about 8 weeks after the end of each semester (end of February
for Fall semester & July for Spring semester). Please note, Full Year students will receive their transcripts along with the Spring students.
Please find IE University´s grading system below (grade conversions are decided by home Universities):

ECTS
Grade

Local
Grade

A+

10.0

A

9.0 - 9.9

EXCELLENT - Outstanding performanceB+

8.0 - 8.9

VERY GOOD - Above average with few minor errors

B

7.0 - 7.9

GOOD - Generally sound work with several minor errors

C+

6.0 - 6.9

SATISFACTORY - Fair but with significant shortcomings

C

5.0 - 5.9

SUFFICIENT - Performance meets the minimum criteria

Definition
HONORS - Exceptional academic achievement

IEU Examination Period:
Midterms take place about halfway throughthe course sessions.
Final exams take place in person during thelast session of the course.
Retakes/Resits take place in June for both
1st and 2nd Semester. *These dates will not
be included to calculate the exchange
duration.

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

Departments & Services Available for Exchange Students
Once your student has been admitted to IE University, they will have access to many useful
resources available on Campus.
Find more information below about the different IEU departments that help students withimmigration & relocation services, adjusting to life in Spain, and becoming part of the IEU
Community.

IEU Student Services - Immigration & Relocation
The IEU Student Services department supports students with immigration and relocation processes, tomake the transition to Spain a bit smoother. To contact IEU Student Services office, email
ieustudentservices@ie.edu or call at (+34) 91 568 98 96.
IMMIGRATION
EU CITIZENS: You will not need a visa if you are from Germany, Austria, Belgium, Bulgaria, Cyprus,
Croatia, Denmark, Slovakia, Slovenia, Estonia, Finland, France, Greece, Hungary, Iceland, Ireland, Italy,
Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Czech
Republic, Romania, Sweden, Switzerland, Monaco or Andorra.
Remember to bring your passport and your EHIC (European Health Insurance Card) if it is available inyour country.
*Please be aware that the requirements for UK citizens changed after Brexit, as from January 1st, 2021.
In this regard, UK nationals need to apply for a student visa in order to study in Spain.
NON EU CITIZENS: If you are a non-European union citizen, you will need a student visa. Once you havebeen admitted as an exchange student at IE University, the International Mobility department will
provide NON EU students with their official admission letter (in Spanish) directed to theircorresponding Spanish consulates. You will have to then contact the nearest Spanish consulate orembassy that corresponds to your place of legal residence. They should be able to give you an updated
list of student visa requirements, as well as answer any questions you may have regarding theapplication process. Don’t forget to book your student visa appointment at least 90 days before thestart of your classes! Click HERE to see all the Spanish consulates and embassies around the world.
HEALTH INSURANCE
Health insurance coverage is necessary for all students in Spain but more so for international students,
who apply for a student visa, as they will be asked to provide this during their visa application process.
Whether you have public or private insurance, please refer to our section on medical insurance to learn
about coverage in Spain
LIVING IN MADRID& SEGOVIA
Students are advised to start their accommodation search early as soon as they know what campus
they are nominated to. Looking into housing options early will ensure a better fit for student’s needs
and expectation.
IEU ACOMMODATION | MADRID: There are several housing options in Madrid: Student residences,private flats, shared flats, and homestays with local families. Click HERE to learn about housing optionsin Madrid and see which one is best for you.
IEU ACOMMODATION | SEGOVIA: There are several housing options in Segovia, a World Heritage cityfeaturing cobblestones and a famous Roman aqueduct: Student residences, private flats, shared flats,
homestays with local families and residence apartments. Click HERE to learn about housing options in
Segovia and discover which one is best for you.

IE University
Undergraduate exchange program

Fact Sheet 2023 - 2024

IEU Campus LifeIEU Campus life is the nexus of the university. IEU Campus Life fosters community engagement,
through sports, debates, social clubs, academic clubs, entrepreneurship, and the Arts Institute. With
over 6,000 students from 130 different countries, 100-plus clubs, and around 1,500 yearly events,
there is always something happening at IE University. Exchange students have the same rights andprivileges as local IEU students, and this includes access to facilities and extracurricular activities.
IEU CLUBS
No matter what piques your interest, we have you covered. IE clubs are instrumental to the IE
experience. They are the engine to a unique and fun-filled time at IE. Click HERE to learn more andsee which one is best for you.
IEU SPORTS
IE University Athletics offers our students the opportunity to represent IE University in a wide rangeof team sports and individual sports, in both competitive and recreational atmospheres. For thosestudent athletes looking to continue developing their talent at the collegiate level, we offer ourcompetitive Varsity Sports. For students who wish to play at a recreational level, we also offer ourclub sports. Click HERE to learn more and see which one is best for you.
IEU TRADITIONSIE University’s contagious spirit and pride have grown tremendously over the years, bolstered byexciting campus-wide events and programs. Join in, have fun, and become a part of IE’s lively
events and longstanding traditions. Click HERE to learn about the different IEU events and see
which one is best for you.

IEU Counselling
The IEU Counselling department provides resources and support to help students achieve andmaintain an equilibrium between their academic obligations, extracurricular activities and theirpersonal and social lives. The IEU Counselling department aims to ensure undergraduate students’
well-being at every stage. International students who experience distress or have issues adjusting toSpain can use this service to seek guidance.

IEU Center for Health, Well-being, and Happiness
The IEU Center for Health, Well-being, and Happiness mission is to give students, staff and alumni
of IE University the skills necessary to help them study, live and work at their very best. The Center
takes a scientifically grounded and holistic approach to enhancing performance and happinessthrough simple, practical and sustainable educational programs.

We can't wait to see theexchange students on
campus!

IE University
Undergraduate exchange program