C4Media, Inc. Terms & Conditions for Sponsors of
InfoQ Dev Summit Munich 2024
1. What these terms cover. These are the Terms and Conditions that apply when sponsoring InfoQ
Dev Summit Munich 2024 (the “Event”) or its co-located Events. Any reference to “Terms” will
be read as reference to these Terms and Conditions. Please read these Terms carefully.
2. Who We Are. InfoQ and InfoQ Dev Summit are trademarked and wholly-owned brands of
C4Media Inc., located in Toronto, Canada at #705-2267 Lake Shore Blvd W, Toronto, ON,
Canada, M8V 3X2. In these terms, any reference to “InfoQ”, “InfoQ Dev Summit”, "We", "Us",“C4Media”, or the “Event” also includes and will be read as a reference to C4Media Inc. and its
subsidiaries. As such, these Terms also apply to and indemnify C4Media Inc., and all its
subsidiaries and affiliates.
3. To Whom These Terms Apply. These Terms and Conditions apply to all InfoQ Dev Summit
Munich 2024 sponsors, including the sponsor’s representatives, staff, employees, hired
contractors, agency representatives, 3rd party persons providing booth set-up and tear-down
assistance or anyone representing or assisting the sponsor who plans to enter the conference
venue.
4. Sponsor Contract. Your acceptance of our Terms & Conditions will take place when you sign asponsorship contract (insertion order) with Us for InfoQ Dev Summit Munich 2024.
5. Allowing Extra Time in The Morning. Please plan to have your booth open for attendees to visit
1 hour before the start of the 1st session of the day. Attendees usually arrive early and this is aperfect time to interact with them.
6. COVID-19 Precautions.
a. Face masks at the Event are optional.
b. Proof of vaccination, proof of a negative Covid-19 test or temperature checks uponentry are currently not required.
c. If you experience any flu-like symptoms and/or test positive for Flu or Covid-19, you
may not enter the Event until you test negative.
d. We reserve the right to change these policies should such change be advisable.
7. Face Masks are Optional. Please bring your own face mask if you would like to wear a face mask
throughout the Event.
8. Additional Health & Safety. We follow government, venue as well as Event safety guidelines.
Should new health guidelines or best practices be different from what is stated in these Terms,
we reserve the right to change the Terms and we will communicate these changes to InfoQ Dev
Summit participants via email as soon as they are put into place. Refusal to follow or comply
with any of the Event’s health and safety guidelines, will result in an individual being asked toleave the Event without a refund.

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9. Communicable Diseases. The sponsor and their representatives agree that they are attending
InfoQ Dev Summit at their own risk. At no point shall C4Media be held liable for any illness (realor perceived) to have been contracted from or by attending one of our Events. Furthermore,
C4Media, Inc. and its affiliates, agents, and their respective personnel will be indemnified fromany claims, damages, liabilities, or losses arising from any such claims by participants of any of
our Events or co-located Events.
InfoQ Dev Summit asks you to please use good judgment regarding your overall health whenattending our Events. Out of respect to other conference attendees, please do not attend if you
have any diseases that can be communicated by close contact. Should a health concern bereported to Event staff, we allow the right to further investigate the claim and at the discretionof the conference organizers, said participant may be asked to leave the conference without arefund. In addition, please also refer to the paragraphs of these Terms & Conditions thatspecifically address heath issues including COVID-19.
10. Health & Safety Compliance. Refusal to follow or comply with any of the Event health guidelines
will result in an individual being asked to leave the event without any sponsorship refund.
11. Buyer’s Responsibility to Inform Booth Staff, Speakers & Contractors. It is the sponsorshipbuyer’s responsibility to ensure that their company representatives including staff, employees,
speakers, hired contractors, booth staff, agency representatives, 3rd party persons providing
booth set-up and tear-down assistance or anyone representing or assisting the sponsor and whoplans to enter the conference venue, have received these Terms and have agreed to comply
with these Terms. Failure to inform your representatives of these Terms (including but notlimited to badge, health, cell phone and insurance requirements) will not be a reason for arefund and any of your representatives not complying with these Terms will not be allowed toenter the venue or participate in the Event.
12. Badges Are Non-Replaceable. InfoQ Dev Summit is not responsible for the replacement of any
lost or stolen badge (or wristband, if such is required by the Event).
13. Badge Pick-up with Photo ID. In order to pick up a badge, participants must 1) have a valid
Event registration that is fully paid, 2) have met all health requirements for entry as stated inparagraphs 6-10, and 3) present a valid photo identification (ID). Badges have to be picked up in
person at the Event and will only be handed to the person identifying themselves as theindividual to whom the badge was issued.
14. Two Booth Passes Per Sponsor. InfoQ Dev Summit will issue two (2) booth passes for eachsponsorship. Each badge will identify the sponsoring company name, but not the individual. You
may share (trade-off) these 2 company-booth-badges among your colleagues over the course of
the conference days; however, at any one point in time, only 2 representatives from yourcompany maybe in your booth and all your participants need to wear an official InfoQ Dev
Summit-issued badge.

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15. Registering your Sponsor Staff. Due to venue requirements, we will need full contact
information (*) from all sponsor representatives who are planning to enter the venue over thecourse of the conference – even if only for a few hours (i.e. for booth duty, to deliver apresentation, to attend, to set-up/tear-down the booth) no later than September 1st, 2024 (*First name, last name, company, city & country, email, cell phone number).
16. Minimum Age to Participate. All Event participants have to be 18 years or older.
17. Credentials for Sponsor Staff. All event participants will be required to display individual event
access credentials (badges). This includes all sponsor staff, including but not limited to sponsor
booth staff, sponsor speakers, and sponsor-hired 3rd party booth set-up/ tear-down help.
18. Badges & Event Access. Only participants who have met all Event access requirements and who
have been issued an official InfoQ Dev Summit badge for this Event are allowed access into theconference areas or into InfoQ co-located events. All InfoQ Dev Summit participants are
required to wear their badges for the duration of the Event in a way that allows for their badge
to be legible and visible at all times. In addition to badges, InfoQ Dev Summit reserves the rightto also require InfoQ-issued wristbands for Event access. Conference participants violating any
part of this policy may be sanctioned or expelled from the conference without a refund at thediscretion of the conference organizers. InfoQ Dev Summit reserves the right to reasonably
refuse registration or admission to anyone.
19. Cell Phones Required. It is the sponsor’s and the sponsor representative’s (speakers, boothstaff, etc.) responsibility to own and bring cell phones that are in working condition to the Eventand to be able to scan QR codes with these phones. The Event lead scanning app works on both
iPhone and Android and we will send out instructions regarding how to install our lead scanningapp before the event. Should your booth staff encounter technical issues related to their own
phones, we will do our best to help trouble-shoot these issues but under no condition will these
be a reason for a refund.
20. Insurance Required. Each Sponsor company is required to carry a minimum of a USD 2,000,000
commercial general liability insurance from a carrier rated A or better by A.M. Best. Insurance
coverage needs to be for the duration of InfoQ Dev Summit Munich (including the set-up day):Wednesday, September 25th, 2024 until Friday, September 27th, 2024. C4Media, Inc. as well as
the conference venue (Hilton Munich Park) need to be listed on the policy as additional insured.
We reserve the right to ask for proof of insurance by August 25th, 2024.
21. Visa, Local Borders and Travel. Should any of your staff need a visa, InfoQ Dev Summit
encourages you to apply for one early. The Event cannot be held responsible should a visa or
entrance into the country in which InfoQ Dev Summit is hosted not be granted or should yourtravel into the country be subject to travel restrictions, including but not limited to Covid-19
travel restrictions or quarantines. Not being allowed to gain entry into Germany or the venue
due to regulatory, government, legal, medical or COVID-related reasons, will not be a reason for
a refund.

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22. Real identity. Participants must use their real identities on all badges and on the Event
platforms. If you have questions or concerns, please contact us at info@devsummit.infoq.com
before the event, so we can assist.
23. Privacy & Lead Collection. Our privacy notice tells an attendee what to expect when registering
for InfoQ Dev Summit and how we collect, use and share personal information. It explains how
we use personal data and attendees’ rights in relation to that data. The privacy notice covers
various brands operated by C4Media, Inc. Read the full privacy notice at
https://www.infoq.com/privacy-notice/.
As such, attendees need to explicitly opt-in and to consent to communications from eachsponsor individually. Sponsor leads are unique and are not shared with other sponsors. For anin-person event such as InfoQ Dev Summit, the opt-in happens when an attendee agrees tohave their badge scanned by a sponsor. At no point, are sponsors permitted to contact any
attendees who have not provided an explicit opt-in. Violating this policy will be interpreted as abreach of this contract as well as a breach of GDPR and privacy laws and could result in legal
action against the sponsor.
Sponsors may only scan attendee badges in front of their respective booth or in their sponsoredspeaking session. It is not permitted for sponsors to approach attendees for badge scanningoutside of their booth or speaking session (scanning leads is not allowed in common areas,
including but not limited to the general sessions and food and beverage areas).
If a sponsor has a sponsored speaking session, it is not permitted to make badge scanning arequirement for entering or leaving the session room or to make it appear to attendees as if it isrequired. However, the sponsor may collect leads inside the session room on a voluntary, opt-in
basis during, right before, and right after the sponsored speaking session.
Should InfoQ Dev Summit provide electronic platforms for attendees to connect
before/during/after the Event (including but not limited to Slack or an Event App), it isprohibited for a sponsor to use such platforms to contact attendees without first collecting their
explicit opt-in permission. An attendee’s mere participation on such platforms may not beinterpreted as an opt-in.
Sponsors will receive access to their leads during or immediately after the event. The lead reportwill only include attendees who have explicitly opted-in to be contacted by that specific sponsor.
If sponsor is not GDPR-compliant, GDPR-controlled leads will be withheld.
24. Pre-Paid Access Only. Only sponsors who have paid their sponsorship in full prior to the Event
will be allowed to set-up, be admitted into the Event and to receive access credentials and leadreports.
25. Event Cancellations, Changes & Refunds. C4Media reserves the right to cancel or postpone
InfoQ Dev Summit Munich 2024 in its entirety or in parts at our sole discretion. If We cancel orpostpone the Event, We will use reasonable efforts to reschedule it within eighteen (18) months
from the original start date. Sponsorship fees of a canceled or postponed Event shall beapplicable to the rescheduled Event and will be considered paid in full for the equivalent
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sponsorship. In the event that we are not able to reschedule InfoQ Dev Summit Munich 2024,
sponsors will be offered a refund. Except for certain cases related to the Event being
rescheduled or canceled, sponsorships are non-cancelable and sponsorship fees are nonrefundable.
Event times and speaking session times are subject to change. C4Media is not responsible forincurred expenses such as - but not limited to - airline tickets, hotel costs, other tickets or
payments, or any related or associated costs, fees, penalties, losses, or expenses sponsors may
incur or have incurred as a result of any trip cancellations or changes. C4Media, Inc. reserves theright to change any and all speakers or instructors without notice. Under no circumstances will
C4Media be held responsible for any expenses that a sponsor incurs beyond the cost of thesponsorship price itself.
26. Indemnification. Sponsor will indemnify C4Media, Inc. and its subsidiaries, affiliates, agents,
directors, officers and their respective personnel against any damages, losses, costs (including
attorneys’ fees), or liabilities arising out of or related to third party claims or the corresponding
losses resulting from the breach of this Agreement or otherwise by Sponsor or any contractors
or agencies hired or engaged by Sponsor in connection with this Agreement.
27. Limitation of Liability. Neither party will be liable under this Agreement for: (i) any special,
indirect, incidental, exemplary, punitive, or consequential damages in connection with thisAgreement, whether arising out of breach of contract, tort including negligence, or otherwise,
regardless of whether such damages were foreseeable and regardless of whether the possibilityof such damages was disclosed in advance; or (ii) lost profits, business, revenue, opportunities orcustomers; business interruptions; loss of or damage to data; cost of replacement products orservices; or loss of or damage to reputation or goodwill. C4Media’s liability for any damages inconnection with this Agreement, including any damages paid in connection with any
indemnification obligations, shall not exceed, in aggregate the total sponsorship fee thatsponsor paid for participating in InfoQ Dev Summit Boston 2024.
C4Media, Inc. and its subsidiaries, affiliates, agents, directors, officers and their respective
personnel assume no responsibility or liability for any loss or damage which might arise as aresult of any use of Event software platforms provided as part of the Event or for any use of or
reliance on any content displayed on C4Media’s websites or Event software platforms.
Furthermore, C4Media will not be liable for any loss of profits, loss of business, businessinterruption, or loss of business opportunity, or for any delays caused by any event outside ofour control.
28. Theft & Loss. C4Media will not be responsible for any damage, loss or theft of any physicalproperty of any kind related to attending or sponsoring InfoQ Dev Summit Munich. In mostvenues it is not possible for us to securely lock up sponsor property and to completely protect itfrom damage or theft.
29. Taxes and Fees. The sponsorship fees may be subject to taxes which will be noted and displayed
during the sponsor contract signing process. InfoQ Dev Summit complies with all local tax filings
and regulations. It is the sponsor’s responsibility to comply with their own respective tax laws. A
payment charged to a sponsor’s credit card or PayPal account is processed directly by us in the
USD amount stated on the sponsorship contract. If your card is not denominated in USD
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currency, your bank will process the charge at their foreign currency exchange rate. Additionally,
the Event charge is generated from Canada (see the “Who we are” section of this document),
which means that customers outside Canada might incur a foreign transaction fee from theirissuing bank. C4Media does not control nor collect these fees, therefore we are not responsible
for any discrepancies resulting from charges including bank exchange rates, bank card exchange
rates, foreign bank transaction fees, or internet posted exchange rates.
30. Code of Conduct. We expect that all participants, including sponsors, follow our Code of
Conduct to ensure that all Event participants can enjoy a safe and productive environment. For
the full Code of Conduct, please visit https://devsummit.infoq.com/code-conduct.
31. Our Event Photos. By participating in the Event or co-located Events, you hereby grant C4Mediathe exclusive and unlimited right to use, reuse, publicly display, publish and/or re-publish, in any
manner or medium, now or later developed, your name, likeness, and any and all video,
photographic or other images of you taken by or on behalf of InfoQ or its participants for the
purpose of illustrating, advertising and promoting the Event. You understand that you will not becompensated in any way for any of these uses or have any right to examine or approve theseuses and agree to release C4Media from all claims and liability relating to the use of your name,likeness, photograph, image, or statement. C4Media has the right to change, modify or alter thismaterial in any way without your prior permission and you hereby waive any and all rights withrespect to such changes, modifications, or alterations. The foregoing permission and release
shall inure to the benefit of the assigns, licensees, and legal representatives of C4Media.
32. Your Event Photos. Videotaping or photographing other people at the Venue without their
explicit permission is prohibited. Provided that permission requirements and intellectual
property rights are not infringed upon, you may take your own still-photos/screenshots during
the Event. However, you are not permitted to record or otherwise make your own video of any
session and/or broadcast any part of the conference. Conference participants violating thispolicy may be sanctioned or expelled from the Event without a refund at the discretion of theconference organizers. At no point shall C4Media be held liable for any perceived damages as aresult of Event participants violating this policy. C4Media, Inc. and its affiliates, subsidiaries,
agents, and their respective directors, officers and personnel will be indemnified and held
harmless from any claims, damages, liabilities, or losses arising from any such claims.
33. Use of Internet / WIFI. All participants agree to use the conference-provided internet/WIFI only
for purposes that are permitted by law. Participants acknowledge that they understand that
their use of the internet will be over an open and unsecured network and the safety and privacyof communications and transactions cannot be guaranteed.
34. Participant’s Own Opinion. C4Media does not endorse any opinions, statements, promises orpresentations made by speakers, sponsors, attendees, guests, or other participants of the Eventor co-located Events. Any such statements shall be interpreted solely as the opinion of theindividual and not the opinion of C4Media. At no point shall C4Media be held liable for any realor perceived damages as a result of a statement (verbal or written) made related to an Event.
Furthermore, C4Media, Inc. and its affiliates, agents, directors, officers and their respective
personnel will be indemnified from any claims, damages, liabilities, or losses arising fromstatements or expressions of opinion made by any participant of the Event. If statements made6|of8 C4Media Sponsor Ts&C s - InfoQ Dev Summit Munich 2024

by any participant (including speakers, sponsors, or attendees of any kind) appear to violate ourCode of Conduct, we request that our staff be immediately notified so that this can beaddressed and necessary steps can be taken per our policy. For the full Code of Conduct, please
visit https://devsummit.infoq.com/code-conduct.
35. Legal Drinking Age, Alcohol, Marijuana and Other Drugs. C4Media will not assume any
responsibility or liability for underage alcohol consumption or the effects or dangers of alcohol,
legal drugs or illegal drugs. Anyone attending this Event or co-located Events releases C4Mediaand its affiliates, agents, subsidiaries and their respective directors, officers and personnel fromany and all claims that may arise out of alcohol or drug consumption before, during or after the
Event, co-located Events, or the travel to/from the Event or co-located Events.
36. No Firearms or Weapons. InfoQ Dev Summit is a private event and does not permit attendees tocarry any type of firearm inside the Event venue, regardless of whether or not you have aweapons permit. Weapons of any kind are strictly prohibited at the Event and inside the Venue.
Included in this category are knives, swords, ammunition, explosives, all firearms, fireworks,
dangerous chemicals, dangerous weapons, studded wrist bands, nunchakus, mace, pepper
spray, replica weapons, paintball guns, and blades. Also included is any object which normally
would not be considered a weapon, but by alteration, modification, or redesign would be readily
recognized or considered as such by any reasonable and prudent person. Any violation of thispolicy will result in your immediate dismissal from the Event without a refund by the organizers.
37. Food Allergies. Food allergies must be brought to the attention of the conference staff prior toattending any in-person Event. C4Media staff will attempt to accommodate such allergies as isreasonably possible and if communicated to us within a reasonable time in advance of the
Event. At no point shall C4Media be held liable for any damages as a result of food allergies.
Attendees (including representatives from sponsoring companies) with food allergies attend the
Event and/or co-located Events at their own risk. Furthermore, C4Media, Inc. and its affiliates,
agents, directors, officers and their respective personnel will be indemnified from any claims,
damages, liabilities, or losses arising from allergies or side-effects caused by food or drink
exposure or consumption by any participant during the Event.
38. Copyrights & Trademarks. Product and brand names remain the registered trademarks of therespective companies. InfoQ, and InfoQ Dev Summit are private brands of C4Media andC4Media holds all trademarks and copyrights for the content of the website, conferences andEvents. No use of the InfoQ, InfoQ Dev Summit or C4Media trademarks is permitted without ourprior written approval.
39. Precedence. Should a situation arise where any aspect of the C4Media sponsorship insertion
order or these C4Media associated Terms & Conditions contradict any aspect of the sponsor's oradvertiser's own terms & conditions, C4Media's Terms will take precedence.
40. Governing Law. These Terms are governed by the laws of Ontario, Canada.
41. Arbitration. Any dispute, controversy, or claim arising out of or relating to these Terms,
including any question regarding its existence, interpretation, validity, breach, or termination of
the business relationship created by it shall be referred to and finally resolved by arbitration
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before the International Centre for Dispute Resolution (“ICDR”) or the International Chamber ofCommerce (“ICC”). That arbitration and all pre-arbitration matters shall be in the English
language, and shall be governed by Canadian law, and carried out pursuant to the ICDR
Canadian Dispute Resolution Rules and Procedures or the ICC Rules of Arbitration, as
appropriate. The place of the arbitration shall be Toronto, Canada.
42. Terms Modifications. We reserve the right to change these Terms at any time.
43. Severability. In the event any provision of these Terms is held to be invalid or unenforceable,
the remaining provisions of these Terms will remain in full force.
44. Contact Us. If you have questions about the QCon Sponsor Terms of Participation and/or would
like to contact us, please email us at info@devsummit.infoq.com

Revision: Original – April, 2024

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