Pre-Screening of Eligibility for Application(Transfer Students)
Admissions Office
Ritsumeikan Asia Pacific University
If you would like to undergo a pre-screening of eligibility for application, please follow theinstructions given below and request your pre-screening 10 days before the official application
period begins.
If you have any questions or concerns regarding the pre-screening process, please contact theAdmissions Office (telephone +81-977-78-1120; e-mail apumate@apu.ac.jp).

1. The Pre-screening System(1) Individuals who require pre-screening
Those who are applying for transfer admission and are unsure whether or not they fulfill theapplication eligibility criteria prescribed by APU.
2. How and when to apply for pre-screening
Refer to the table on page 2 and send required documents as attachments by email.
Please make sure to password protect the attachments and inform us of the password in thefollowing email.

Please submit to: apumate@apu.ac.jp.
When to apply: Your pre-screening documents must be received by APU at least 10 days before
the first day of the period for each application type with which you intend to apply.
3. Pre-screening process and notification of outcome
The pre-screening will be conducted using the documents you have submitted. You will be sent anemail of the outcome of the pre-screening regardless of whether or not your eligibility has beenrecognized. The notification will be sent roughly two weeks after we receive your documents.
*There may be instances when individuals applying for transfer enrollment at the third year levelare deemed eligible for application at the second year level.
4. Pre-Screening documents
When applying for pre-screening, please refer to the following table and submit all applicabledocuments.
(1) Documents for pre-screening application (‘C’ = compulsory – must be submitted by all
pre-screening candidates; ‘D’ = discretionary – only needs to be submitted if applicable to your1／4specific case)Second or Third Year Transfer

Application

Type of higher education institution attended
Institution within Japan
Institution outside Japan

TypeDocument

12

34

5
678UniversityJuniorCollege

Vocational
College(*1)

UniversityJuniorCollege

Vocational
CollegeCCC

CCCCCCCCCCCCCCC

Request for
Pre-Screening ofEligibility forApplication
EducationalHistory Sheet
AcademictranscriptsDocumentation
verifying thenumber of credits
required forgraduation andother graduation
requirements
Documentation
verifying academic
degree(s)Copy ofcourse/subject
registration record
Certificate ofgraduation (orprospectivegraduation)

CCCCCC

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

Documentation
verifying overall
number of classhours or credits
earned––D–––*1 The term ‘vocational college’ in Japan refers to a College of Technology or the specialist course of a
vocational school that fulfils the conditions prescribed by the Minister for Education, Culture, Sports,
Science and Technology, Government of Japan.

(2) Notes on documents 1 to 7
1 – Request for Pre-Screening of Eligibility for Application[Must be submitted by all pre-screening applicants]
Please complete all required fields on the form.
2 – Educational History Sheet[Must be submitted by all pre-screening applicants]
Please complete all required fields on the form.
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As for the e-mail address, please write an address to which APU can send any questions that
may arise in the course of your pre-screening.
If you are seeking to apply for second or third year transfer, please provide information on thedegree or qualification you obtained (or are scheduled to obtain) from the higher education
institution you attended, the number of credits required for this degree or qualification, thenumber of credits you have already earned, and the number that you are currently taking.
3 – Academic transcripts[Must be submitted by all pre-screening applicants]
Please submit transcripts indicating your grades for each semester/term in which you wereenrolled in an institution of higher education.
4 - Documentation verifying the number of credits required for graduation and other graduation
requirements[compulsory only for transfer enrollment pre-screening applicants]

Please submit documents that state the number of credits required for graduation and any otherprerequisites for graduation. A school pamphlet or webpage that clearly shows this information isacceptable.
5 – Documentation verifying academic degree(s)[compulsory only for pre-screening applicants

who have received a degree/are expected to receive a degree]
Please submit a document issued by the institution of higher education at which you are/wereenrolled that states the name(s) of the academic degree(s) that the institution awards upon
graduation or completion. You do not need to submit this document if the degree that was (or willbe) awarded and the course in which you are (or were) enrolled is listed on your academictranscripts.
6 – Copy of course/subject registration record[compulsory only for pre-screening applicants whoare expected to graduate]
If you intend to apply for transfer entry and are scheduled to graduate or complete your course
soon, please provide a copy of a registration record that lists the courses/number of credits which
you are currently taking, or a ‘statement of course registration’.
7 – Certificate of graduation (or prospective graduation)[compulsory only for pre-screening

applicants who are expected to graduate]
Transfer enrollment pre-screening applicants:
If you are enrolled at a university that does not issue certificates of prospective graduation,please submit a proof of enrollment (or enrollment period). If you are/were enrolled at an
institution of higher education outside Japan and your (scheduled) date of graduation and periodof enrollment are listed on your academic transcripts, there is no need to submit a separate
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certificate of (prospective) graduation.
8 – Documentation verifying overall number of class hours or credits earned[compulsory only forpre-screening applicants who have completed/are expected to complete a vocational school program]
Please submit a document issued by the vocational school at which you are/were enrolled thatverifies that the specialized course entails a standard completion period of at least two years andthat at least 1,700 class hours are required for completion or that at least 62 credits are earned.
5. Important notes(1) Submission of pre-screening documents* You will need to submit the original transcripts when actually applying for admission to APU.
*We will not accept applications that do not contain all documentation required for pre-screening. If
you have any questions regarding your documentation or if the institution issuing the documents
is unable to prepare them in time for the pre-screening deadline, please contact the Admissions
Office before you submit your pre-screening request.
*If any of the information you supply is found to be untrue or to involve any dishonesty or fraud,
your eligibility for application will be cancelled even if you have already passed the pre-screening.
(2) Assessment of eligibility for application in cases where application conditions include ‘language
proficiency’
The ‘Pre-screening of Eligibility for Application’ assesses candidates’ eligibility in terms ofeducational history only. Therefore, individuals deemed eligible at the pre-screening stage will stillneed to submit proof of language proficiency (language proficiency examination completion
certificate, statement of results in a standard public examination, etc.) during the actual
application process.

6. Inquiries
Admissions Office, Ritsumeikan Asia Pacific University.
Telephone: +81-977-78-1120 E-mail: apumate@apu.ac.jp*We accept telephone inquiries between 9:00 a.m. and 5:30 p.m. on weekdays Japan time.

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