STOP HARASSMENT!
For Preventing Harassment
Creating a harassment-free environment
The educational motto of the Nanzan School Corporation (hereafter “Nanzan”) is Hominis Dignitati,“For Human Dignity.” Nanzan does not tolerate behavior that negatively impacts human dignity,
violates human rights, or damages the educational, research, or workplace environment. One typeof such inexcusable behavior involves harassment.
In keeping with the spirit of our founding motto, Nanzan takes a very stern view regarding harassment
in all forms, especially insofar as such matters run counter to the spirit of the Constitution of Japanand such national laws as the Basic Act on Education, the Act for the Promotion of Measures toPrevent Bullying, the Act for Eliminating Discrimination against Persons with Disabilities, the Labor
Standards Act, the Act on Securing of Equal Opportunity and Treatment between Men and Womenin Employment, the Act for Comprehensive Promotion of Labor Policy, Stabilization of Employmentand Enrichment of Working Life for Workers, and the Act on Child Care Leave, Caregiver Leave, andOther Measures for the Welfare of Workers Caring for Children or Other Family Members. Nanzanwill protect the dignity and human rights of the individual and protect the rights of people to study,
research, and work in a peaceful and comfortable environment free from harassment, etc.
Who do the guidelines apply to?
These Guidelines apply mainly to the individuals who make up Nanzan ― its teaching andadministrative staff as well as its students. We ask for your cooperation to make a harassment-freeenvironment in Nanzan.
Further, these Guidelines also apply to the individuals who were previously associated with Nanzan,including teaching or administrative staff who have retired or otherwise discontinued theiremployment, and former students who have ceased to be enrolled in Nanzan due to graduation,
course completion, or otherwise leaving the school to which they were affiliated.
Harassment Prevention Measures and Counseling Service in Nanzan
In order to prevent harassment and resolve any problems that may arise, the Nanzan School
Corporation Harassment Prevention and Resolution Committee (hereafter referred to as the HPRC)
has been established as an independent body within Nanzan. In the case that a member etc. ofNanzan wishes to take action, in accordance with its content, the HPRC will move to resolve theissue, setting up a “Liaison Panel” to oversee the procedures moving forward or an “InvestigativePanel” to carry out an investigation of the complaint.

In addition, sitting under the HPRC, the Nanzan School Corporation Harassment Counseling Officehas been organized and is staffed by counselors specialized in harassment issues (hereafter referredto as “harassment counselors”) to offer counseling and consultation services. In this Office, throughcounseling and consultation, information is provided which is designed to help address the problemand offer support to allow those who are seeking advice to make their own decision on best toproceed.
Duty of confidentiality
In the process of initiating or being involved in a harassment-related procedure, members of Nanzan
may come into possession of a range of confidential information. We request that you do not divulge
such information. For members of the HPRC or the harassment counselors, the work-related duty ofconfidentiality is particularly stringent, but by the same token, the people who are asked to cooperatewith the procedures, or the person who lodged the complaint are, as members of Nanzan, required
to maintain confidentiality. This continues to apply after a person ceases to work or study within
Nanzan.
As your privacy will be respected and the content of the discussion will be treated as strictly
confidential, you are able to make use of Nanzan’s “Procedures for resolving harassment-relatedissues” without anxiety.
Prevention of disadvantageous treatment
Nanzan forbids disadvantageous treatment that might follow one of its members seeking counselingand consultation or making a complaint and will do all it can to prevent collateral damage. The same
applies to other individuals who were involved in the resolution of a problem.

Application for Counseling and Consultation Services

Nanzan School Corporation Harassment Counseling Office
Office Hours: Monday - Friday 9:30 AM - 4:30 PM※Excluding university holidays in summer and winter.
The schedule is subject to change.

email address: hrsmt-soudan@nanzan-u.ac.jp

For those who wish to receive Counseling and ConsultationCounseling and Consultation will be conducted face-to-face within the Nanzan area.
If you would like to use this service, please make a reservation by email.
For email, the subject line should be "Counseling Reservation" *, and please specify your name,contact information, and affiliation (relationship with Nanzan) in the text. We do not support email
counseling and consultations, so you do not need to write about your problem in detail in the email
for the counseling application.
After confirming your application, the Harassment Counseling Office will email you. Please makesure that your email service (gmail.com, yahoo.com, etc.) can receive email from the Office (domainname is [@ nanzan-u.ac.jp]).
However, due to staff’s work schedule and others, it may take some time to send an email reply toyou.
* If you would like to lodge a complaint without having first gone through the counseling andconsultation process, please change the subject line to "Request for the complaint form."
Procedure for using the Harassment Counseling Office
1. Please send a counseling reservation email to the Harassment Counseling Office.
2. The Office will contact you by email regarding the date and place of the counseling.
3. On the day of the counseling, please come to the meeting place provided by the Office by thedesignated time. A staff member will greet you and guide you to the counseling room.
4. At the beginning of the counseling, we will confirm your ID.
5. Please fill in your name, affiliation, etc. on the counseling reception sheet.
6. Talk to your harassment counselor (or support member of the HPRC) about the problems. If you
have some materials that you would like to present to the counselor, please bring them with youon the day of the counseling (materials are not required).
7. If necessary, we will make an appointment for another counseling session.