Student Application
Guidebook
Apr. 2025

Authorized by the Association for the Promotion of Japanese Language Education,
Okayama Prefectural Governor, and the Ministry of Justice2-10 Funabashi-cho, Kita-ku, Okayama
TEL: +81-(0)86+231-5211
info@okg-jp.com
www.okg-jp.com

Contents
Course of Study
Qualifications for Application
Application Period
Selection Process
Bank Account Information
From Application to Arrival to Japan
Tuition & Fees
Rules for Refund
Documents for Submission

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Japanese Language Course Outline
Capacity

400 students

Class Hour

20 hours a week（Monday to Friday）

Terms

Intermediate to Advanced

9:00~12:35

Beginner to Intermediate

13:15~16:50･ April Entrance (1-Year, 2-Year Course)･ October Entrance (1.5-Year Course)

Certificate of Eligibility

Student Visa

The Okayama Institute of Languages, in accordance to the school mission andeducational goal, seeks persons who:

Have a clear reason for enrollment and are highly motivated to study
Have an understanding for Japanese society and culture, and are eager to contribute tothe world as a member of the international community
Have a strong desire to converse with persons from different cultures
Are responsible for their statements and actions, and are ready to face new challenges
Have an understanding for the significance of studying in Japan and can concentrate on
their studies-2-Course of Study
April Entrance (1-Year, 2-Year Course)This is a course for full-time students, mainly for those who would like to go to a higher education
institution in Japan, such as Universities, Graduate Schools and Technical Schools.
Entrance Day (Scheduled)

April 7, 2025

Period of Study

April 2025 ～ March 2027

Study Hour

20 hours a week. 40 weeks a year

Qualifications for Application
Applicants must have completed 12 years or more of compulsory education at the time ofapplication. Also, applicants should have passed the Japanese Language Proficiency Test levelN5 or have studied the Japanese language for at least 150 hours at an educational institution.

Applicants or his/her financial guarantor must have the ability to pay all expenses during his/herstay in Japan

Application Period
Application Period ：August 1, 2024 ～October 15, 2024
(Excluding Japanese National Holidays)

Monday to Friday: 9 AM to 5 PM
※ Please submit the Application Form (Ⅰ)

and Resume(form Ⅱ) to the school.

NOTE: Applications may close early if the application quota has been reached

Selection Process
1. First Stage
Initial application screening by the school.

Face-to-face or online interview.

2. Second Stage
Additional application/submitted documents screening by the school.
Note: Applicants directly or indirectly connected to anti-social forces may be denied admission to the school. Any
connection may result in the cancellation of admission, or expulsion from the school.

Bank Account Information
Bank Name:
Branch Name:SWIFT Code:
Account Number:
Account Holder:

THE CHUGOKU BANK LTD.
HEAD OFFICECHGKJPJZ
101-00-3286821
Okayama Institute of Languages-3-From Application to Arrival to Japan
1st STAGE

Applicants submit Application Form (Ⅰ) and Resume(Ⅱ).

August 1, 2024- October 15, 2024
＊Applications may close early if the application quota has been reachedFace-to-face or online interview

Interview

Additional application/submitted documents screening by the school
Submit necessary documents and pay application fee.

2nd STAGE

Okayama Institute of Languages

Oct.-Nov. 2024

Applicants Accepted (School Assessment)
School applies for applicants’ Certificates of Eligibility to Hiroshima

Documents screening

Applicants Denied Acceptance
School returns the submitted documents.
application fee is non-refundable.

TheRegional Immigration Bureau.

End of Nov. 2024

Hiroshima Immigration Bureau

End of Feb. 2025

Okayama Institute of Languages

Screening

Issued Certificate of Eligibility＊Acceptance of Application by School (internal assessment) does not guarantee the issuance of Certificates of Eligibility by
Hiroshima Regional Immigration Bureau.

Applicants Denied

Applicants Issued Certificate of Eligibility
School informs applicants of issuance of Certificate of Eligibility, and sends Invoice.
Applicants make a payment of the tuition and fees, and dormitory costs (if applicable).

OkayamaSchool informs the applicant of thedenial of issuance of Certificate ofEligibility. The application fee is
non-refundable.

After confirming receipt of the payment, School sends the original Certificates of Eligibility andInstitute ofthe documents required for visa applications in their home country.

Languages

a local agent, School contacts applicants through the agent.

If applicants apply through

VISA
application

Applicants should submit a passport, Certificate of Eligibility, Certificate of Admission and any other required

Inform yourarrival date

When you book your flight, please inform us at least 7 days before your arrival.

Arrival toJapan

documents to the Japanese Embassy or Consulate in their home countries.

The semester starts on Monday, April 7, 2025. Applicants should come to Japan
before the semester starts and come to School immediately after arrival tocomplete the admission procedure-4-

Tuition & Fees
●At the time of submitting the application

Application Fee¥20,000●Before entrance

Please make a payment after you receive the notice of “Certificate of Eligibility” from school
1 year（Apr. 2025 – Mar. 2026）
Registration fee

70,000yen

Tuition fee

630,000yen

Study materials

50,000yen

Facilities andequipment costs

30,000yen

Total

780,000yen

Apart from the fees above, Alumni Association Fee (¥1,000) and *Insurance Fees (approximately¥37,000 per year) should be paid in advance after issuance of the Certificate of Eligibility.
(Insurance fees are based on Jul. 2024 insurance premiums and may vary.)●After the entrance, in the 2nd year
Mar. 2026(Apr. 2026 – Sep. 2026)

Payment deadline

Sep. 2026(Oct. 2026 – Mar. 2027)

Tuition fee

315,000yen

315,000yen

Study materials

25,000yen

25,000yen

Total

340,000yen

340,000yen

NoteInsurance (¥37,000/ 1 year)*The insurance fees include national health insurance, international student insurance for Japanese language
schools, and the cost for regular medical check-ups.
(Insurance fees are based on Jul. 2024 insurance premiums and may vary.)

Rules for Refund
Application withdrawal after document submission toOkayama Institute of Languages, and before theannouncement of the application resultAdmission withdrawal after issuance of Certificate ofEligibility
Non-issuance of visa
authorities overseas

byJapanesediplomatic

Withdrawal to proceed to a
The course durationof fewer than 6months

higher level of education
Withdrawal for any reasons
other than to proceed to ahigher level of education
Withdrawal to proceed to ahigher level of education

The course durationof 6 months or more

Withdrawal for any reasons
other than to proceed to ahigher level of education
Expulsion
noticefromOkayama
InstituteofLanguages

No refund of Application Fee ¥20,000.
No refund of Application Fee ¥20,000 and Admission Fee ¥70,000.
Any other payments are to be refunded after the Certificate of Eligibility
and Letter of Acceptance to School are returned to School.
No refund of ¥20,000 Application Fee and ¥70,000 Admission Fee.
Any other payments are to be refunded after the Letter of Acceptanceto School is returned and a copy of the passport is submitted toSchool.
50％ of a tuition fee for the remainder of the course will be refunded.
The amount will be calculated on monthly basis from the enrolment
month of the new school.
30% of a tuition fee for the remainder of the course from the next
month after your withdrawal will be refunded. The amount will becalculated on monthly basis.
100 ％ of a tuition fee for the remainder of the course from theenrolment month of the new school will be refunded. The amount will
be calculated on monthly basis.
70% of a tuition fee for the remainder of the course from the next
month after your withdrawal will be refunded. The amount will becalculated on monthly basis.
30% of a tuition fee for the remainder of the course from the next
month after your expulsion will be refunded. The amount will becalculated on monthly basis.

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Documents about Applicants※ Japanese translations must be attached if documents are in other languages.
※ If you have difficulty preparing translations, please inform us for further support. A separate translation
fee will be charged
Documents
Notes
1 Resume
Resume(Application Form II) ●Thorough records of education and employment history from elementary
school to the present should be written. As there should be no gaps in theresume, any education and employment history should be included. Alldates including school entrance and graduation should match issuedcertificates.
●School and business addresses must include street numbers.
●If applicants entered elementary school when they were younger than 5years old or older than 8 years old, or finished elementary school in less than
6 years, they should submit documents issued by schools to show theentering and graduating dates and years.
Previous Visits to Japan●List previous visits to Japan, which should match with the records in thepassport.
2 Statement ofReasons to Study Abroad
Reasons for Study●Purposes and necessity to study the Japanese language should be(Application Form II) described. Educational training and specific subjects that applicants havestudied, and ability and willingness to study further should be mentioned.
Copies of university admission, certificates, etc. can be attached.
Future Plan
●State whether intending to continue to study further in Japan or return totheir home country after graduation. If planning to continue studying furtherin Japan, the name of desired educational institution and its department
should be listed.
3 Graduation Diplomafromapplicants’※You may be requested to submit an Academic background certification.
mostrecentlyattended school
4 Certificate
of Only for those applicants currently enrolled in high school or a higher
Enrollment
education institution.
5 Four Colour
Photographs
A full-face without a hat with a plain background. Must be recently taken
after September 10, 2024. The applicant’s name and nationality should be(4cm high×3 cmwritten on the back.
wide)
6

Copy of Passport

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Certificate
Employmentof●Passport holders →Copies of all pages with entries should be submitted.
●Passport non-holders →Copies of the identification document should besubmitted.
Only for those applicants currently employed. It should contain information
about the applicants’ position, period of employment and responsibilities. It
should be issued by the employer.

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Japanese language
ability9

Tuberculosis
Screening
Clearance
Certificate●Certificate of “Japanese Language Proficiency Test” (Level N5 or above) or“J Test” (Level F or above) or JPT score of above 315.
●Documents proving that the applicant has studied Japanese for at least 150
hours at university, technical school, junior high school, high school, orlanguage school.
* The document must include the education centre’s address, contact
number, study period (how many hours per week), and how many hours
studied.
The Certificate shall be valid for 180 days from the date of the CXR.(Thecertificated must be vaild on the date of document submission to theImmigration Office.)
When the Applicant meets either of the following conditions, the validity
period of the Certificate will be reduced from 180 days to 90 days;
1) One of more family member(s), who live together with the Applicant, hadbeen diagnosed with active infectious pulmonary TB within two months
from the date of the CXR.
2) The Applicant has shared the same enclosed airspace or household orother enclosed environments with a person who had been diagnosed withactive infectious pulmonary TB within two months from the date of the CXR
for a prolonged period (days or weeks)●If you have relatives living in Japan, please submit a copy of his/her residence card and inform us of thename of his/her employer/school.

Documents about Financial Guarantor※ Japanese translations must be attached if documents are in other languages.
※ If you have difficulty preparing translations, please inform us for further support. A separate translation
fee will be charged
123Documents

Notes

Statement ofFinancial Support(Application FormIII)●Statement should include a financial support plan for the applicant that istraceable (Record of financial support is required at time of visa extension(i.e. bank transfer, etc.)).

*Financial
guarantor needs tofill it out by himself/
herself.
Proof of financial
guarantor’s
relationship to theapplicantBank Certificate※If the financial guarantor is not the applicator him/herself or their relatives,
please submit a document explaining the circumstances for their reasons tosupport.

Copy of family register or official certificate of family relationship
It should contain the bank’s address, phone & fax numbers, and the nameof the officer in charge. If the bank’s information is not contained, aguarantor can attach the officer’s business card or documents including that
information.

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IncomeEmployment
StatementsandFor employees
・Income Statement for last year issued by the employer.
・Employment certificate including his/her position, period of employment
and responsibilities.
For business owners
・Income statement and tax payment certificate for the last year issued by
the company or tax office.
・Copy of Business Registration Certificate
For self-employed persons
・Tax payment certificate issued by the employer or tax office・Copy of Business Registration Certificate※ Regarding the income certificate, we may ask you to additionallysubmit it retroactively from the past year.

Financial guarantor residing in Japan
1 Statement of Financial Support（Application Form ‐Ⅲ）※If the financial guarantor is not the applicator him/herself or their relatives, please submit adocument explaining the circumstances for their reasons to support.
2 Proof of financial guarantor’s relationship to the applicant.
3 Bank Account Statement
4 Income and Occupational Statements(For business owners, a copy of the Business Registration Certificate is required.)
5 Income Statement issued by City or Ward Office(It should contain the information on annual income.)
6 Resident Card with a record of all family members issued by City or Ward Office.
Notes:
1.
2.
3.
4.

Each certificate must include the address, telephone & fax numbers (E-mail address) of the issuing institution and thename of the officer in charge and his/her title with signature.
All documents must have been issued after September 10, 2024.
There may be cases in which submission of additional documents may be required.
We process your personal data concerning individuals inside the EEA in compliance with General Data Protection
Regulation.

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