Publishing for the Online
Publication of the Doctoral Thesis
and Copyright
Kyushu Institute of Technology Library
2016

Contents
1. The online publication of thedoctoral thesis
2. Information of copyrights
3. FAQ1. The online publication of the doctoral thesis

Revision of the degree
regulations （2013.4.1）（2）Publication of Doctorate Thesis① A person who was granted a doctoral
degree shall publish the full text of thedoctoral thesis to which the degree wasgranted within one year from the date of
granting of a doctoral thesis.

1. The online publication of the doctoral thesis

Revision of the degreeregulations （2013.4.1）（2）Publication of Doctorate Thesis③Publication made by a person who
was granted a doctoral shall be madeonline in cooperation with theuniversity which granted the doctoral
degree.

1. The online publication of the doctoral thesis

You have to publish the full text
of your doctoral thesis online
within a year from the day thedegree was conferred.

2. Procedure for the online publication

How do you publish yourthesis online？

2. Procedure for the online publication

The thesis should beavailable on the Institutional
repository of the universitythat had awarded theDoctorate degree.

2. Procedure for the online publication

KIT Institutional Repository“Kyutacar”
https://ds.lib.kyutech.ac.jp/dspace/2. Procedure for the online publication

Flowchart of until the publication from paper submission
Documents○Evaluation request
form○Doctorate thesis○Paper catalog○Abstract○Resume○様式 A

Thesis committee
Deliberation

Faculty meeting
Vote of AcademicDegrees

You●Ceremony
invitation●Consent form

○Consent form(Form1)○Full text (PDF format)

Graduate
School Division

Student Affairs
Division

President

Library

Abstract+Evaluation
results

Publicized throughthe Internet2. Procedure for the online publication① Submit the “form A” with thesis.
ThesiscommitteeformＡthesis② Submit the PDF file with “consent form”
after the evaluation.
○1file for 1thesis
×external font
×links×encryption, protection

PDF

consent
form

Graduate
SchoolDivision

2. Procedure for the online publication

Revision of the degree
regulations （2013.4.1）（2）Publication of Doctorate Thesis②In the case of unavoidable
circumstances, with the approval of theuniversity which awards the degree it ispermissible to make the abridged
version of your thesis available insteadof the complete thesis.

2. Procedure for the online publication

What are the “Unavoidable Circumstances”?
1.
2.

3.

4.

The thesis contains three-dimensional shapes.
The thesis contains content that is not permitted to be
published via the Internet due to the copyright related
to personal information.
The thesis contains other copyrighted work createdby another individual who has not yet given theconsent for the publication of the thesis on theinternet or the thesis contains information that should
not be made public for the purpose of filing a patentapplication.
The thesis contains the content to assume the duty ofconfidentiality in collaborative and contract researchwith companies.

様式A✔
✔

122. Procedure for the online publication

The case there are “unavoidable circumstances”
Documents to besubmitted○Review application○Doctorate thesis○Paper catalog○Abstract○Resume○様式 A

Thesis committee
Deliberation

Faculty meeting
Vote of Academic
Degrees

You●Ceremony
invitation●Consent form

○Consentform（Form1)○Summary○Full text PDF data
○様式 B

Graduate
School Division

Student Affairs
Division

President

Whenenabled thepublic…

LibraryAbstract+Evaluation
results

Publicized throughthe Internet3. Information of copyrightsInformation of copyrights• Repository registration andcopyrights• Academic Writing and Copyright（Quotation, Reproduction）• Using a journal article or book as
your doctorate thesis3. Information of copyrights

Repository registration andcopyrights• The copyrights belongs to you.
• The copyrights which Kyutechacquires are; Right of reproduction
and Right of public transmission.
• Copyright holder will assume all
responsibility for copyright.

3. Information of copyrights

Information of copyrights• Repository registration andcopyrights• Academic Writing and Copyright（Quotation, Reproduction）• Using a journal article or book as
your doctorate thesis3. Information of copyrights• Academic Writing and Copyright-Quotation, ReproductionThere are two ways to use materials
copyrighted by somebody else in yourwork;
authorization from the copyright holder
Quotation→not necessary to obtain
Reproduction→always requires

3. Information of copyrights

Requirements for quotations
1. The quoted part is obviously
subordinate to the relevant parts
created by the author in his work.
2. The quoted part must be madeclearly identifiable with quotation
marks or by other appropriatemeans.
3. The source is clearly identified.

3. Information of copyrights

Using a journal article or bookas your doctorate thesis
Check the publishing agreement or
the licensing agreement with therespective publisher or society.
1. Would you transfer the copyrights to thepublisher?
2. Can it be used in a thesis?
3. Can it be made available on the internet?

3. Information of copyrights

Planning to post or publish
your doctorate thesis
Check with the publisher in advance.
1. Whether is it permissible for the thesis
you had already handed in to theuniversity to be submitted or published.
2. Whether is it permissible to submit andpublish thesis that has already be madeavailable over the internet.

References•

Setso Kurosawa. ” Institutional Repository &Copyright Q&A. 2nd ed.” Hiroshima University
Library. 2013
http://ir.lib.hiroshima-u.ac.jp/00023065•“Guide for Doctorate Theses and Copyrights.
3.2 ed.” Academic Information Team,Information Technology Department, Division
for Information and Communication Systems,
the University of Tokyo. 2016
http://hdl.handle.net/2261/55511