Oral & Poster Session Guidelines
All presenters, no matter your paper is accepted as oral orposter, you will attend the conference either in-person orvirtually, please refer to the instructions below, andsubmit your video recording to Whova by Aug 15, 2023.
The MT Summit 2023 Whova Virtual session is an excellent opportunity for theAsian and global Machine Translation community to learn about your research.
Our virtual meeting platform will allow you to post your research highlights,
poster/slides and a 15-20-minute pre-recorded video in advance of theconference and so that you could discuss your research virtually with theother conference participants.

What do I need to do before the conference?
You will receive an email from MT Summit 2023 with a link to build your video
recording in Whova, our virtual event platform, which must be completed byAugust 15, 2023. Your recording will be made available to conference
attendees leading up to - and throughout - the conference, and after theconference. The video recording will be available for conference participants toview in Whova starting from 28 August till December 8, 2023.
Each virtual recording exhibit must include three components, which are
explained in the following paragraphs:


Research highlights.
A 15-20-minute pre-recorded video summarizing your slides/poster andA PDF/PPT Slides/Poster file of your research.

Note that you can revisit your virtual slides/poster exhibit at any time to makeupdates prior to the August 15, 2023 deadline.

1. Research highlights

In Whova, using the ‘Description/Abstract’ section of your video recording
exhibit, provide a few highlights about your research. Highlights are three tofive bullet points that help readers to efficiently grasp the nature and scope ofyour research. Keep each bullet point brief as it is not expected that readers
capture the entirety of your research approach and conclusions in thesehighlights (max. 200 characters).

2. 15-20-minute video summarizing your research
The purpose of this 15-20-minute pre-recorded video is for conference
attendees to watch an overview of your paper on demand, throughout theconference. Recording a video presentation is easy – all you need is a copy ofyour presentation slides/poster, a webcam, and a microphone. A well-lit, quiet
location to record your video is highly recommended. The poster presenters
can upload the video using slides. They do not have to stick to their posters forpre-recordings.
The following resources describe how to record directly in PowerPoint [link;6m44s] or by using Zoom [link; 1m35s]. If you record in PowerPoint, files must
be exported and saved with a resolution of HD (720P). Full or Ultra HD mustnot be used, which will exceed the file size limit in Whova.
Presenters must:Keep the introduction brief by stating your name, position, andaffiliation.
Ensure your video is no longer than 20 minutes.
It is recommended to limit your presentation slides to 20 pages. (If you
submit slides not a poster)

A video presentation is a fast-paced and fun way to share your research andencourage questions from the audience. Here are some tips as you prepare
your video:

Keep your presentation simple by limiting the number of slides (if you
present slides not a poster) and displaying only key figures, summarygraphics or a few bullet points.
Make sure all images and text are legible.
Explain your project rationale and research questions, what you
did/plan to do, and what you found/expect to find.

Include a 'hook' that captures the attention of the audience and leaves
them wanting more.
End your video by encouraging viewers to ask a question in the chatand visit you during your oral/poster session.
Practice, practice, practice! andHave fun!

3. PDF/PPT Slides/Poster
In the ‘Upload Document’ section of your video recording, add a title andupload the PDF, it should be the slides/poster that you use for presentation inthe conference.

For how to upload your slides/posters in Whova, pleasevisit https://whova.com/pages/whova-app-artifact-center-presenter-guide/
What do I need to do on the conference Date?
During the virtual oral/poster session on 4-8 September 2023, you should
expect that attendees will visit your video recording to learn more about yourresearch, ask questions and share comments. Whova provides for eachthematic topic also a Q&A forum, where authors and participants can interact
via messages, and new thematic topics and meetings can be created byparticipants.