JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]Terms and Conditions(The Conditions for Subsidy Grantee)
1. A subsidy grantee (hereinafter referred to as “Grantee”) must be anational of Republic of the Union of Myanmar.
(The Conditions that a Grantee Shall Fulfill, etc.)
2. A Grantee shall fulfill the conditions mentioned in each of the following
subparagraphs:
a. The Grantee shall be fully responsible for the project that receives a
Grant (hereinafter referred to as “Grant Project”);
b. The Grantee shall use the Grant only for the purpose of the Grant Project,including any interest, etc., accrued from the Grant, in accordance withthe substance of the decision to provide the Grant and the conditions
attached to such decision;c. The Grantee shall promptly report to, and seek instructions from, theJapan Foundation (hereinafter referred to as the “Foundation”) if there isa change in the basic information of the Grantee (corporate status, etc.);
d. The Grantee shall report to, and obtain approval from, the Foundation in
the event of any change in the Grant Project using the Request for
Approval of Change Form (except changes which the Foundationconsiders “minor changes”);
The following fall under the category of the above “minor changes”:(a) If required to allow a flexible implementation among project
elements that are closely related to the achievement of theobjectives of the Grant Project;(b) If a change does not effect any change to the objectives of theGrant Project and is considered to contribute to further
efficient achievement of the objectives of the Grant Project by
allowing the Grantee to change its plan with its free inventive
ideas; and(c) If changes are in details of project plans that are not related tothe objectives of the Grant Project and the project efficiency.
As the following cases do not fall under the category of “minorchanges”, the Grantee must report to the Foundation in advance and1

JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]obtain its approval.
(a) Any change in involvement of the major participating or
collaborating organizations/individuals, including any change
in the number of those;(b) Any change in the project contents or its theme;(c) Any change in the project schedule;(d) Any change in the form or the methodology of the project (e.g.,international conference, symposium, seminar, workshop, etc.
/ open to the public or closed, etc.); and(e) Any change in the dissemination of project results.
e. The Grantee shall report to, and obtain approval from, the Foundation in
the event of any change in the allocation of expenses for the Grant
Project (except changes which the Foundation considers “minorchanges”);“Minor changes” must meet the following three conditions:(a) The objective of the expense is not materially changed; and(b) The change in expense allocation contributes to the efficiencyof the use of the expense and is considered to have no adverse
effect on the achievement of the grant objective.
(c) The change in the allocation among the items does not exceed
20% for any given item.
f. The Grantee shall report to, and obtain approval from, the Foundation in
the event of discontinuance or cancellation of the Grant Project;g. The Grantee shall promptly report to, and seek instructions from, theFoundation if it becomes clear that the Grant Project will not becompleted within the scheduled period or if it has become difficult toexecute the Grant Project;h. Acknowledgement of the Foundation’s financial support and the logo of
the Asia Center should appear in the catalogue, poster, and other printed
advertising materials. General example; in English, “Supported by theJapan Foundation, Yangon”;
i. In addition to the above conditions, the Grantee shall comply with thesubstance of the decision to provide the Grant or any of the conditions
attached thereto in good faith.
3. When the Foundation approves any change reported to the Foundation

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]by the Grantee in accordance with Paragraph 2-d or e, the Foundation
may change the substance of the decision or the conditions attached tothe decision, as deemed necessary.
(Acceptance of or Dissatisfaction with the Decision to Provide a Grant)

4. Within two weeks after receiving the Notice of Grant Approval, theapplicant for the Grant must submit to the Foundation either the Noticeof Acceptance & Request for Payment (if the applicant intends to accept
the substance of the decision to provide the Grant and the conditions
attached to the decision) or a letter of declination (no format; if theapplicant is dissatisfied with the substance of the decision to provide theGrant or the conditions attached to the decision).
5. If the applicant for the Grant does not submit the Acceptance Form by
the due date set forth in Paragraph 4, the Foundation may deem that theapplicant has withdrawn its Application for the Grant.
6. If an Application for a Grant is withdrawn as set forth in Paragraphs 4
and 5, the particular decision to provide the Grant shall become null andvoid.
(Revocation of Decisions Due to Changes in Circumstances)
7. The Foundation may revoke a decision to provide a Grant in whole or inpart, or change the substance of the decision or the conditions attached tothe decision, if it is particularly necessary to do so as a result of changes
in circumstances that have occurred after the decision to provide theGrant. However, the foregoing shall not apply to any part of the Grant
Project that relates to periods that have already elapsed.
8. The Foundation may revoke the decision to provide a Grant inaccordance with Paragraph 7, only when the continuance of the Grant
Project has become unnecessary in whole or in part as a result of anatural disaster or other change that has occurred after the decision toprovide the Grant.

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]9. The Foundation may, to the extent that the Foundation deems it
necessary, provide a Grant for work or programs that particularly require a
Grant as a result of the revocation of the decision to provide a Grant as set
forth in Paragraph 7 above.
(Provision of Grant)
10. A Grantee must submit Project Confirmation Form and Notice ofAcceptance & Request for Payment of Grant to the Foundation around
two months before the project begins, when requesting the paymentof Grant.
11. Upon receipt of the Request set forth in Paragraph 10, the Foundation
shall pay the Grant after examining the Request and confirming that thecontent of the Request is appropriate.
12. The Foundation shall pay 70% of the Grant after examining the Request
set forth in Paragraph 10, and confirming that the content of theRequest is appropriate, one month before the Grant Project isplanned to start. The remaining 30% of the Grant shall be paid after
receiving and examining the Report of the Project.
(Duty of Grantees)
13. Upon the execution of a Grant Project, the Grantee shall note that the
Grant is from taxes collected from Japanese citizens or other valuable
revenue sources and shall strive to perform the Grant Project in goodfaith in accordance with the purpose of the provision of the Grant.
(Execution of a Grant Project)
14. A Grantee shall carry out the Grant Project with the standard of care of
a competent manager, in accordance with the substance of the decision
to provide the Grant and the conditions attached to such decision, andthe measures taken by the Foundation pursuant to them. A Grantee
shall not use the Grant for any purpose other than for the Grant Project.
(Report on the Status of a Grant Project)
15. The Foundation may request a Grantee to report on the status of a Grant

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]

Project at any time during the execution of the Grant Project, as
deemed necessary.
(Instructions on Execution and Other Matters Related to a Grant
Project)
16. If, based on any report, etc., submitted by a Grantee in accordance with
Paragraph 14, the Foundation recognizes that the Grantee is not
executing the Grant Project according to the substance of the decision
to provide the Grant or any conditions attached to the decision, theFoundation may instruct the Grantee that the Grant Project should beexecuted according to the decision or the attached conditions.
17. In the event that a Grantee breaches the instructions set forth inParagraph 15, the Foundation may instruct the Grantee to temporarilysuspend the execution of the Grant Project.
(Report on the Results)
18. Upon completion of a Grant Project (including the cancellation of theGrant Project), the Grantee shall submit to JFYG a report on the resultsof the Grant Project and the following documents within one monthafter the date of completion of the Grant Project.
(ⅰ) The Report of the Project Form;(ⅱ) Receipts of expense items relating to the Grant of the Foundation(copies are acceptable; however, invoices and other documents
without proof of payments are not valid); and(ⅲ) Two copies of the printed matters (posters, flyers, catalogues…etc.)(Determination, etc., of the Amount of a Grant)
19. Upon receipt of a report on a completed or cancelled Grant Project, theFoundation shall examine the relevant written report and otherdocuments and conduct on-the-spot inspections, etc., as necessary toinvestigate whether or not the results of the Grant Project conform to
the substance of the decision to provide the Grant and the conditions
attached thereto. If the Grant Project is found to conform to theforegoing, the Foundation shall finalize the amount of the Grant to beprovided and notify the Grantee of such amount. By comparing the5

JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]grant amount indicated on the Notice of Grant Approval and the actual
expenses for which the Grant has been provided, the Foundation shallconsider the lower amount of these two as the finalized amount of theGrant.
(Corrective Steps)
20. In the event that the results of a completed or cancelled Grant Project
reported to the Foundation are found not to conform to the substance ofthe decision to provide the Grant and the conditions attached thereto,
the Foundation may order the Grantee to take steps to ensure that the
Grant Project conforms to the foregoing.
21. Paragraph 17 shall apply mutatis mutandis to the Grant Project carriedout in accordance with the instructions set forth in Paragraph 19.
(Maintenance of Account Books, etc.)
22. The Grantee shall distinguish all revenues and expenditures relating to
the Grant Project from other accountings, and enter such revenues andexpenditures into account books and clearly specify the incomings andoutgoings thereof. The Grantee shall duly organize receipts and otherdocumentary proof, including those relating to all revenues andexpenditures necessary to prove that the substance of the report on the
results is true, as well as those relating to expenses for which the Grant
has been provided, so that they may be presented at any time, and keepthem for a period of five years counting from the fiscal year
immediately following the fiscal year in which the Grant Project iscompleted.
(Revocation of Decision to Provide a Grant)
23. The Foundation may revoke a decision to provide a Grant in whole orin part if any one of the following events occurs in relation to the
Grantee:a. The Grantee used the Grant for any purpose other than for the Grant
Project;b. The Grantee gave false information or otherwise acted unfairly inmaking the Application for the Grant, carrying out the Grant Project6

JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]or reporting the status or the results of the Grant Project;c. It is recognized that there is no chance of the Grantee’s execution of
the Grant Project within the planned period;d. It is recognized that the Grant Project no longer conforms to thefollowing requirements:(a) It is recognized by the Foundation that it is either impossible ordifficult for the Grant Project to achieve its objectives without
the provision of the Grant;(b) The plan and the method of the Grant Project are appropriate toachieve the objectives of the Grant Project, and sufficientresults can be expected from the Grant Project; and(c) The Grant Project shall not be used for any religious or political
purposes.
e. The Grantee refused, hindered, or circumvented the inspection, etc.,
set forth in Paragraph 29 without reasonable cause;f. The Grantee failed to comply with the instructions set forth inParagraphs 15, 16, and 19; org. The Grantee is recognized to have otherwise breached the substanceof the decision to provide the Grant, any of the conditions attachedthereto.
24. Paragraph 22 shall apply even after the amount of the Grant to beprovided has been finalized.
(Return of a Grant)
25. In the event that a decision to provide a grant (in whole or in part) has
been revoked, the Foundation shall set a due date and order the returnof the Grant (or any portion thereof) that has already been provided.
26. In the event that the Grant Project has been completed and the amountof the Grant to be provided to a Grantee has been finalized, and if theamount of the Grant already remitted by the Foundation exceeds theamount finalized after the completion of the Grant, the Foundation shallset a due date and order the return of any amount exceeding thefinalized amount of the Grant.

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions](Additional Charges and Late Payment Charges)
27. If the Grantee is ordered to return the Grant due to any measure taken
under Paragraph 22, the Grantee must pay the Foundation an additionalcharge that shall be calculated at an annual rate of 10.95% of the Grant
from the date of receipt of the Grant that the Grantee is ordered toreturn until the date of repayment of such Grant (or if any part of such
Grant is repaid, the additional charge calculated at said annual rate withregard to the outstanding amount remaining after the deduction of any
returned amount for the period from the repayment of the returned
amount until the full repayment of the Grant).
28. If a Grantee who has been ordered to return the Grant fails to return
such Grant by the due date, the Grantee must pay the Foundation a latepayment charge, which shall be calculated at an annual rate of 10.95%
of the outstanding amount of the Grant from the date immediately
following the due date of repayment of the Grant.
(Suspension, etc., of Other Grants)
29. If a Grantee who has been ordered to return a Grant fails to repay the
Grant, or any additional charge or late payment charge related thereto
in whole or in part, and if any other Grant is to be provided to the same
Grantee for any other Grant Project, the Foundation may temporarilysuspend the provision of such Grant for a reasonable period, or set off
the amount of such Grant against any outstanding amount of theoriginal Grant.
(Inspections, etc.)
30. The Foundation may request the Grantee to submit a report, or have anofficer, employee or other representative of the Foundation examine theaccount books and other items at the office, etc., of the Grantee, or ask
questions of the parties concerned at any time if it is deemed necessaryfor ensuring the proper execution of the Grant Project.
(Dissolution, etc., of the Grantee)
31. When the Grantee is dissolved, wound up, or shut down upon

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions]completion of the Grant Project, the representative of the Grantee shallreport such dissolution, etc. to the Foundation and notify theFoundation of the representative’s contact address thereafter.
32. If the Grantee is dissolved, wound up, or shut down upon completion of
the Grand Project, the representative of the Grantee shall perform ingood faith the Grantee’s obligation based on the substance of thedecision to provide the Grant or any of the conditions attached hereto.
(Handling of Personal Information and Disclosure of Information)
33. The Foundation may use personal information relating to the Grant
Project in accordance with relevant laws.
34. The Foundation may make public the name and the website of theGrantee and other details of the Grant Project, including but not limited
to personal information such as names, occupations and positions of
persons involved in the Grant Project, in the Foundation’s annual
reports, website and other public-relations materials.
35. The Foundation may make public any publications, brochures, or
public-relations materials submitted to the Foundation by the Grantee
in accordance with Paragraph 17 or voluntarily in the Japan Foundation
Library and other Foundation’s facilities and put the materials to publicuse.
36. When the Foundation receives a request for information based on
relevant laws, the Foundation discloses application forms, reports andother materials submitted by the Grantee in accordance with relevant
laws.
(Jurisdiction)
37. Any controversy or claim arising out of or relating to the decision toprovide the Grant or the conditions attached thereto, or the breach
thereof, shall be submitted to the exclusive jurisdiction of the Tokyo
District Court of Japan.

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JFYG FY2021
Asia Center Online Cultural Exchange Grant Program[Terms and Conditions](Governing Laws)
38. The decision to provide the Grant or the conditions attached thereto
shall be governed by and construed and enforced in all respects inaccordance with the laws of Japan.

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