OneDrive Quickstart Guide

Microsoft OneDrive
Designed for business – access, store, collaborate, and share files from anywhere.

Anywhere access
Access, edit, and shareyour files wherever you
are, across all yourdevices.

All your files inone place​

Share andcollaborate​

Quickly access, edit, andorganize your files.

Work together
seamlessly withfile sharing andcollaboration.

Security
Keep your files
backed up, protected,and secure.

Microsoft OneDrive
There are many ways you can access your work or school OneDrive:

Microsoft 365

OneDrive.com:

Teams:

Step 1: Go tohttps://www.microsoft365.com/​Step 2: Log in if needed​
Step 3: Tap the waffle menu in theupper left​
Step 4: Select OneDrive

Step 1: Go tohttps://www.onedrive.com​
Step 2: Log in with your work orschool credentials

Step 1: Open Microsoft Teams​
Step 2: Open the Files (orOneDrive) app from the left-handmenu.

OneDrive HomeThe OneDrive Home experience lets you easily find and access your files and shared files across Microsoft 365.
For you

These AI-powered file recommendations are designed tosurface the right file, at the right time, right at your fingertips.

Add New

Create a new file or folder right from OneDrive Home. You canalso upload existing files and folders from your machine.

SharedView the files that you have shared with team members aswell as files that have been shared with you.

Favorites

View files that you’ve favorited in OneDrive and other Microsoft
365 apps..

PeopleFilter files by the people working on them.

Meetings

View files that have been shared during past meetings or are
attached to invites for upcoming meetings.

Quick Access

Use Quick Access to navigate to SharePoint sites you frequently
work out of.

OneDrive Shared View
The OneDrive Shared view shows all the files that have been shared with you.
With youAccess files that have been authored by other team members
and shared with you.

By youAccess files that you created and shared with other teammembers.

Shared by

See who shared the file.

Activity

See who was last in the document and the type of activity
that took place – including editing, sharing, and mentions.

OneDrive People View
The OneDrive People view shows the people you work with and helps you find the files you’re working on together.
ThumbnailsGet a preview of the files you’re collaborating on withcolleagues.

Pin

Keep your frequent collaborators at the top of the page with
the Pin feature.

File type

See the type of files you’re collaborating on with colleagues.

OneDrive Meetings View
Easily find meeting recordings as well as files that have been shared in meetings or attached to meeting invites.
Upcoming meetings

View files that have been shared or attached to upcoming
meetings.

Shared files

View and open files that were shared during a meeting or
attached to the meeting invite.

PeopleSee who was invited to the meeting.

Meeting recordings

View your meeting recordings from past meetings.

Past meetings

View files shared during meetings that have already passed.

OneDrive in Teams
Access OneDrive directly from Microsoft Teams.
OneDrive

Select the OneDrive icon to access your files in MicrosoftTeams.

Favorites
Mark your important files as favorites to find them easily in OneDrive and across Microsoft 365.
Favorited

You can favorite files across Microsoft 365 and find them all
here.

Modified

See when a file was last modified.

Activity

See who was last in the document and the type of activity thattook place – including editing, sharing, and mentions.

Search and filter
Search for your files by keyword or filter by file type, people or file name.
SearchIn the search window, type a file name, a person's name, or a
keyword within your content to find your files.

Keywords

Use keywords that are in the file name to search and filter the files
you’re viewing. In this example, we filtered by “service reports”.

Filter by file type

Filter the files you’re viewing by the file type. In this example,
we’ve filtered to see only PDFs.

CreateUse the “Add new” button to create blank documents or to select from rich templates.

Folder colors
Personalize your folders with colors to help you stay organized.

Share files
Share files
The files and folders you store in OneDrive are private
until you decide to share them. When sharing, you
can grant Edit or View permissions.
You can share files from OneDrive by selecting a fileand then selecting Share. You can also share files
directly in Word, Excel, PowerPoint, and otherMicrosoft 365 apps.

Copy link
You can also share a file by copying the link andpasting it in email, chat, or document. In OneDrive,
select a file and then select Copy link.

PC folder backup
PC folder backup
Use PC folder backup to sync your desktop,
documents, and pictures folder to OneDrive. Once
synced, they are backed up and you can accessthem anywhere from any device.
Learn more ›Next steps with OneDrive

Get tips and advice
Be a part of the conversation and stay up to date on
OneDrive capabilities by visiting the Microsoft
OneDrive Blog