UNDERGRADUATESTUDENT EXCHANGE PROGRAM

INFORMATION FACT SHEETAY 2023 - 2024

UNDERGRADUATE STUDENT EXCHANGE PROGRAM
Information Fact Sheet AY 2023-2024
CONTENTS
Schools of Higher Education
Delivery of Academic Courses
Academic & Course-related Information
Application Requirements
Important Dates to Note
Academic Calendar
Nomination Schedule
Application Deadlines

WE ARE ATENEO. Where Eagles Fly.
The Ateneo de Manila University is situated in a sprawling campus in theheart of Quezon City, Metro Manila. Upon entering the campus, one steps

into gently rolling terrain with grassy fields and tall trees that together
create a favorable environment for disciplined inquiry, fruitful interaction,and quiet reflection .

SCHOOLS OF HIGHER EDUCATIONGOKONGWEI BROTHERSSCHOOL OF EDUCATION
AND LEARNING DESIGN

Note: The Graduate School of Business, the School of Government, the School of Law, and the School of Medicine andPublic Health offer graduate programs only.

ACADEMIC AND COURSE-RELATED INFORMATION
Course Information

All courses will be finalized only by early August for
the first semester and late December for thesecond semester. The list of course offerings will bemade available via this link:
http://aisisonline.ateneo.edu/class_schedule.php
Course descriptions (based on Loyola Schools
Bulletin of Information 2020) are also available here:
https://sites.google.com/ateneo.edu/oadaa/undergra
duate-bulletin-of-information

Allowable number ofunits

Exchange students are required to take a minimumof 12 units and a maximum of 18 units. Most subjects
have 3 (American) credits or 6 ECTS.

Course Restrictions

Undergraduate exchange students are NOT
allowed to take graduate- level courses. However,graduate exchange students are allowed to takeundergraduate-level courses.

Credit and Grading
SystemThe Ateneo de Manila University uses the American
Credit System. One subject usually carries 3 creditunits. One unit of credit is equal to one hour lectureor two to four hours of laboratory per week for theperiod of a complete semester.

ACADEMIC AND COURSE-RELATED INFORMATION (Cont)
Academic Transcriptsof Records (TOR) ofexchange students

Transcript of Records (TOR) will be available 1.5
months after the exchange period.
Scanned copy of TOR will be sent to the student,
and the university coordinator’s e-mail.
Students who need extra copies of their TOR mayrequest via e-mail to registrar@ateneo.edu andmust pay for the required fees.

Preparatory English
Language Course for
Incoming Students

Students who need preparatory courses in English
may join the Intensive English Language Program
offered by Ateneo Language Learning Center(ALLC). Queries may be e-mailed directly to:allc.soh@ateneo.edu.

Please expect an email from us regarding post-admission requirements 1-2
months before each semester starts.

DELIVERY OF COURSES | CAMPUS ACCESS
Learning Management System (LMS)
Officially enrolled students will be granted access to the AteneoBlueCloud
Canvas, the official learning management system of the Higher Education
cluster of the ADMU. Canvas by Instructure is a scalable platform that can beused to serve education organizations of all sizes and types, from individualclassrooms to large universities, and from blended to fully virtual learning.
BluPhr
BluPhr is the system that Ateneo community members, including inboundexchange students, will use to complete requirements for entering thecampus. It includes an individual’s health record (including health declaration
form, vaccination card and status, and lab results). More information on thisand the specific documentary requirements will be shared through thePractical Information Sheet, which is distributed to students upon receiving
the Certificate of Eligibility to Study from our university.

APPLICATION REQUIREMENTS
To apply for admission in the undergraduate student exchange program of theAteneo de Manila University, the student must submit the following
documentary requirements, to be submitted in separate PDF files:
1. IXS Application Form, digitally
filled out, signed, and saved as
PDF file, file to be given in theconfirmation of nomination email;2. ISInformation
Sheet–Undergraduate, digitally filled out,signed, and saved as PDF file, file
to be given in the confirmation ofnomination email;3. Original Transcript of Records(TOR); If the TOR is not in English,
please provide an official English
translation duly certified by the home
University’s Registrar. Please do not use
an online translator.

4. Clear scanned copy of thebiographical page of the passport
5. Letter of Endorsement from yourUniversity Mobility Coordinator;

6. Certificate of English Language
Proficiency (For those whosemother tongue is not English);Any of the following is valid:•TOEFL (Paper based test) minimumscore: 550•TOEFL(InternetBasedTest)
minimum score: 79•IELTS minimum score: 6.0

7. Health Certificate in English
Language, issued by a medical
doctor that the applicant is fit totravel and study abroad;
8. International Covid 19 Vaccination
Certificate;
9. ID Photo Passport size (35 x 45mm) in JPEG format, no less than
500KB in size;
10.Duly signed consent form.

All documents must be digitally scanned and saved in SEPARATE PDF files,
except for the the photo which should be in JPEG format. All submissions
should be uploaded into the Google Folder that will be shared with respective
mobility coordinators in the home University.

Deadline of submission for Spring 2024 (Second Semester):

30 September 2023
Please make sure to upload all document files on or before the deadline.
Incomplete application documents may cause delays in releasing theCertificate of Eligibility to Study (COES).

IMPORTANT DATES TO REMEMBERFALL 2023 | AY 2023 – 24 FIRST SEMESTERClass Days
Nomination Deadline

August 9 to December 12, 2023
March 31, 2023

Application Submission
Deadline
Notice of Acceptance

April 30, 2023

Mandatory Orientation &Registration Period

On or before August 2023
The Acceptance Letter will only beissued to the student once complete
application requirements are submitted
via email and deemed acceptable.
Orientation: to be announced via email
Registration period: August 2-4 and 7-8,2023
All students are REQUIRED to participate
in the orientation days, and individuallyregister for their classes. (A separate email
will be sent for online registration
instructions)

SPRING 2024 | AY 2023 - 24 SECOND SEMESTERClass Days

January 15 – May 18, 2024

Nomination Deadline

August 30, 2023

Application Submission
Deadline
Notice of Acceptance

September 30, 2023

Mandatory Onsite Orientation*& Registration Period

On or before December 2023

The Acceptance Letter will only be
issued to the student once complete
application requirements are submitted
via email and deemed acceptable.
January 4-5, 2024*(*orientation dates are subject to change,exact dates to be announced on aseparate email)All students are REQUIRED to participate
in the orientation days, and individuallyregister for their classes. (A separate email
will be sent for online registrationinstructions)

FREQUENTLY ASKED QUESTIONS
1.

Will our students be able to choose classes to enroll in?
Yes. Students will be given a list of available courses for this particularsemester and the Course Preference Form (CPF). Students will be asked
to choose 10 subjects that they would want to enroll in. Please note thatmost courses have 3 credits. International exchange students must take aminimum of 12 units per semester. Maximum is 15-18 units.

2.

Will online courses be synchronous or asynchronous?
The courses will be delivered mainly asynchronously for the benefit ofstudents from a wide range of time zones. However, occasional
synchronous classes may be held as needed. In which case, classes will
follow the Philippine Standard Time (GMT/UHT+8). Students are advised tocheck the time difference when they choose the courses and classschedule.

3.

Will courses be in English?
Yes, 99% of courses will be taught in English.

4.

Will there be an “orientation program”, where students will be informed
about all relevant matters?
Yes, please refer to the schedule above or wait for our email on the detailsfor this.

5.

Aside from the academic classes, will there be activities for exchange
students to participate in?
Yes. The Office of International Relations (OIR) together with the Ateneo
Student Exchange Council (ASEC), student arm of the OIR, will facilitate
activities such as Cultural Sensitivity talks, interaction and discussion, andimmersion activities.
A student buddy will also be assigned to an exchange student to assist
during enlistment, load revision and other school related activities.

Note: Border and campus access and course modalities are subject to change.
We will keep you updated on any future changes.

CAMPUS ADDRESS
Ateneo de Manila University
Katipunan Avenue, Loyola Heights 1108
Quezon City, Philippines
http://www.ateneo.edu

OFFICE OF INTERNATIONAL RELATIONS
3/F Faber Hall, Room 304
Ateneo de Manila University
Katipunan Avenue, Loyola Heights 1108
Quezon City, Philippines
Trunkline: (+632) 8426 6001 local 4037
Tel/Fax: (+632) 8426 5907, (+632) 8927 4534
Email: oir@ateneo.edu
Website: https://global.ateneo.edu

DIRECTORY
KAREN SUNICO
Director+63 8426 6001 loc 4040

director.oir@ateneo.edu

KARLA ROXAS

Operations Supervisor+63 8426 6001 loc 4022
kroxas@ateneo.edu

RAINIEL GRIMALDOPAMELA MAE
MAGTALASJOANNA ISABELORTEGASpecial Programs Officer+63 8426 6001 loc 4043

specialprograms.oir@ateneo.edu

International Inbound
Officer+63 8426 6001 loc 4041
inbound.oir@ateneo.edu

International Outbound
Officer+63 8426 6001 loc 4021
outbound.oir@ateneo.edu

TAVITA COLOSAMARTINRAMON PAOLO
BERDOS

DI-AN THRISTA
BIEN

Visa Processing Assistant+63 8426 6001 loc 4042
visa.oir@ateneo.edu

Visa Liaison Officer+63 8426 6001 loc 4037
rberdos.oir@ateneo.edu

Program & AdministrativeAssistant+63 8426 6001 loc 4036
partnerships.oir@ateneo.edu