Terms & Conditions for Venue and Facility booking at The JapanFoundation, Yangon
Kindly fill out the application form only after you have read the following terms and conditions and youagree to abide by them.
The Venue is meant primarily for the promotion of arts and culture related to Japan, which also includes
events related to Japanese language.
(I) Requirements to be fulfilled by the Applicant:
1. The Applicant shall be responsible for maintaining the discipline and law & order at the venue. This also
includes all and any traffic/parking issues outside the Venue so as to avoid congestion of traffic. TheApplicant is required to have the requisite number of staff/volunteers so that the program runs smoothly
and the crowd inside and outside the Japan Foundation, Yangon premises is managed well.
2. If there is any film/video screening as part of the program, the Applicant shall ensure that they haveobtained all the permissions/copyright from the filmmaker(s) to screen the film/video.
3. Permissions from the performer/artist, if any, for audio/video recording of the event shall be obtainedby the Applicant.
4. The Applicant and concerned parties are requested to take care of their materials/technical equipment/personal belongings, as the Japan Foundation is not responsible for their safety.
(II) Restrictions to be noted by the Applicant:
1. The entry to the program held at the Venue shall not be chargeable.
2. Arms and ammunition and any other inflammable materials as well as consumption of alcohol, smokingand eatables are strictly prohibited inside the Venue.
3. The applied events should be organized in non-commercial nature.
4. The venues must not be used for religious or political purposes.
5. The Hall has a limited capacity of around 20 persons. The Applicant needs to compliance for Security
check and Covid –19 safety measurement such as body temperature check, wearing mask and social
distancing and other regulation of covid-19 prevention.

6. The Applicant may engage any caterer of their choice and may also use required additional sound20220616

system, lighting, etc at the Venue, but only after obtaining the prior consent of the Japan Foundation,Yangon.
7. If the Applicant wish to use the name of “The Japan Foundation, Yangon” as a sponsor for the event, theapplicant shall apply for it separately. The Applicant may download the application form from thefollowing link: https://www.jpf.go.jp/e/program/others.html
8. If the Applicant wish to use the logo of the Japan Foundation, the Applicant shall apply for thesponsorship mentioned above 7.
(III) Procedure for Booking the Venue:
1. The Applicant must submit a booking form with all necessary contact details, purpose of the programand necessary requirements. No verbal applications shall be entertained.
2. An application shall be accepted up to a maximum of 1 (one) month in advance.
3. The Applicant must mention the exact date(s) and timing(s) for which they require the venue on theApplication Form. Preparation and dismantling time must be included in the timing mentioned.
The Applicant will ensure strict compliance of all norms given above, failing which, the Director of theJapan Foundation, Yangon reserves the right to refuse entry/stop/suspend the show. Additionally theApplicant and/or its representative or related organization shall be prohibited from booking the Venue, forany future period of time as per the discretion of the Director of the Japan Foundation, Yangon.
4. All bookings must be between 10:00 AM and 3:00 PM, of Tuesday to Saturday, beyond which the venue
must be vacated immediately. The duration of the program cannot exceed beyond the booking period
without the prior consent of the Japan Foundation, Yangon.
5. The Application must be approved by the Director before confirmation, which will then be informed tothe Applicant. A submission of the Application Form does not mean automatic confirmation of booking.
* Notwithstanding confirmation of the booking, Director of The Japan Foundation, Yangon reserves theright to refuse/cancel the booking at any time without assigning any reason whatsoever.
(IV) Miscellaneous:
1. The Applicant shall be obliged to mention the name of the Japan Foundation in all its publicity material
and invitation cards and submit copies of the same to the Japan Foundation.
2. At the end of the program, the Applicant is required to fill up the Organizer feedback form and submit
the same to the Japan Foundation.
(V) Television Crew and Press Photographers:
1. The Applicant is requested to permit only those TV crews and photographers who have been invited by20220616

them or have received their prior consent to record proceedings of their programs.
2. TV crew and photographers are requested not to block the aisles of the Venue as this can violate fire
hazard regulations and other safety norms.
(VI) In the event of any mishap and/or destruction of property and disputes:
1. The Applicant fully indemnifies "The Japan Foundation, Yangon" against any legal proceedings, costs,charges, expenses and damages that they may suffer or incur or which may arise from any non-settlementof payments, any injury or accident caused to property used by hirer or by its agents, representatives,contractors or employees and any liability whatsoever including that of any injury or harm to the visiting
public arising out of the event held at the Venue. Neither Applicant or its related organization, agents,representatives, contractors or employees will have any claim against the Japan Foundation for damages,
either for personal injury or damage to any of its property, arising from negligence or default of any
person from any other cause or for any loss, sustained as a result of temporary non-availability of any of
the services in the Venue.
2. In the unexpected event of a riot, fire, natural disaster, failure of electricity or an act of war due towhich the party is unable to use the booking venue, the Japan Foundation will not be liable for any loss
suffered by the Applicant.

The Applicant will ensure strict compliance of all norms given above, failing which,the Director of the Japan Foundation, Yangon reserves the right to refuse
entry/stop/suspend the show. Additionally the Applicant and/or its representative orrelated organisation shall be prohibited from booking the Venue, for any future
period of time as per the discretion of the Director of the Japan Foundation, Yangon

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The List of Utilities

NoItemQty

1

Microphone Stand ( Long )12

Microphone Stand ( Short )13Microphone

84Speaker

5Whiteboard (5' × 3' inch)

1

6X Stand (5' × 2' inch)

1

7

LCD Projector (Panasonic)

1

8Screen

1

9

Folding chairs

50

10Black chairs

30

11Stage (3.9 × 7.9 Ft)

2

12

Amplifier (JBL)

1

13

Wood Table2

14

Speaker (JBL)

15

Audio mixer (Peavy)

16

Simultaneous interpretation device

17

HDMI Cable (16Ft)

1

18Podium

119

Laser Pointer

11 set1 set11 set

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