OneDrive
Quick Start Guide
Do more wherever you are with secure access, sharing, and file storage. Sign in to your Office 365 subscription and select OneDrive from the app launcher.

OpenOpen and edit a file online
or in a desktop app.

Share
Share files directly fromOneDrive. Files are private
until shared.

Copy link
Get a link to the selected
file to insert into an IM,
email, or site.

Move to/Copy toMove or copy to anotherdestination in your OneDriveor any SharePoint site.

Information pane
See file information, recent
activity, and manage accessto the file.

SharedView and sort files by dateshared, activity, or who they
are shared with.
Sharing status
See which files are being
shared and who they’reshared with.

Discover*View trending content in yourorganization and content
relevant to your work.
Recycle bin
Recover files you’ve
accidentally deleted up to93 days.

Download
Download a copy of a fileor work offline on a device.

Shared libraries
Navigate to shared libraries
on Microsoft Teams,
SharePoint sites, or Office
365 Groups.

*Powered by Microsoft Graph. Discover view does not change any permissions. Your private documents
are not visible to others and you can view only those documents that you have been given access to.

Flow
Create and manage
automated workflows.

Version history
View a file’s version
history and restore a file
to a previous version.

Manage accessSee who can access a file,and manage what people
can do with it.

Activity
See the sharing, viewing,
and editing activity for afile.

OneDrive
OneDrive mobile
The OneDrive app supports both OneDrive personal and organization accounts across iOS, Android, and Windows. It can be downloaded from the app stores.
See and manage all
your accounts.

Share a fileinternally or
externally withaccess controls.

Capturewhiteboards & scan
single or multiple
page documents.

Edit a file on the
web or in clientview.

See and manage
multiple accounts.

See trends views
and an activity
chart.

Personal

Save photos orvideos directly toyour device.

Access your files
and folders on
OneDrive.

Access yourSharePoint sites.

See your mostrecently active files.

See files shared withyou and discovercontent trendingaround you.

meganb@contoso.com

Send a copy of thefile instead ofsharing.

Copy the sharing link,
email it in Outlook, orchoose an app tosend it with.

See details such as
who the file isshared with.

Make files andfolders availableoffline.*

Recover deletedfiles.

See all the files you
have taken offline.

The above screens represent OneDrive for business accounts in iOS. Android users will have a similar experience except for file activity functionality.
*Files and folders need to be taken from offline to online before they are synced to the cloud.

OneDrive
Create or upload files & folders

Copy link

You can create new files and folders and upload existing files and folders
from your device. In OneDrive, select Upload > Files. Or select a location inOneDrive and drag and drop files or folders from your device.

You can also share a file by copying the link and pasting it in email, IM, a
webpage, or a OneNote page. In OneDrive, select a file and then select Copylink. Copy the link and then paste it in the destination.

Share files

Save and open files in Officeapps

The files and folders you store in OneDrive are private until you decide to sharethem. You can stop sharing at any time. You can grant Edit or View
permissions for recipients and set time limitations on a file to specify when it
will no longer be accessible. In OneDrive, select a file and then select Share.

Based on admin settings, sharing levels are:Anyone – people inside and outside yourorg can access. Links can be forwarded.
People in <organization> – everyone inyour org can access.
People with existing access – create a link
to be used by people who already haveaccess.
Specific people – specify email addresses ofthe people you want to give access to.

(Requires Office 365, 2019, or 2016)

You can save or open Office documents in OneDrive from the Office apps.
In any Office document, select File > Save As, choose your OneDrive, and thenpick the folder where you want to save the file. To open a file stored on
OneDrive, select File > Open, choose your OneDrive, and then select the file.

OneDrive
Sync files and folders

OneDrive Files On-Demand

Sync your files and folders in OneDrive to your computer, so you can accessthem even when you’re offline. When you’re back online, changes you oranyone else make will sync automatically. In Windows 10, select Start, type
OneDrive, and sign in to OneDrive on your PC. In other versions of Windowsor Mac, get the OneDrive sync app from onedrive.com/download.

With OneDrive Files On-Demand, you can set files and folders to always beavailable locally on your device or save space by making files online only. In thetaskbar, select the OneDrive icon, and select More > Settings. Then, on theSettings tab select Save space and download files as you use them.

Files you open are
downloaded to yourdevice and availableoffline.
Online only files/folders
do not use space on yourdevice.

Mark files/folders to bealways available, evenoffline.

View sync activity

Change file/folders backto online only.

Next steps with OneDrive

You can view sync activity from the OneDrive activity center. Click the OneDrive
icon in the Windows taskbar. If you click the folder icon, you can go directly to theOneDrive web view. Users on Mac will have a similar experience.

Find help
Explore help and training for OneDrive and other Office apps.
Visit https://go.microsoft.com/fwlink/?linkid=871124 for more
information.
Learn about OneDrive Files On-Demand
Access all your files in the cloud without having to download them.
Visit https://go.microsoft.com/fwlink/?linkid=871126.

Check the status of thesynced files in File
Explorer.

Manage accounts,synced folders andnetwork limitation
settings.

Get free Office training, tutorials, and videos
Ready to dig into the capabilities OneDrive has to offer?
Visit https://go.microsoft.com/fwlink/?linkid=871128 to explore freetraining.