Hotel Nidom
Terms of Service and Consent Form for Weddings, Celebrations, Banquets, Meetings,Accommodation, and Group Use
At Hotel Nidom, the following provisions govern agreements and usage with regard toweddings, celebrations, banquets, meetings, accommodation, and group use. By entering
into an agreement with Hotel Nidom (“Nidom”) and using Nidom’s services, you (the“Customer”) agree to the following provisions.
Article 1: Agreement Formation
The agreement is formed when the Customer submits an application to us. However, incases where the cost of a banquet, meeting, accommodation, or group use will exceed set
price levels, and in the case of a wedding or celebration, the agreement is formed when theCustomer pays Nidom an application fee of 50,000 yen or a booking fee Nidom separatelyspecifies, by a date Nidom separately specifies. (The agreement is not formed if theapplication fee or booking fee is not paid by the date Nidom specifies.)
Article 2: Payment of Usage Fees
Nidom shall prepare a quote for usage fees based on consultation with the Customer. Nidom
shall invoice the Customer according to the agreement based on the latest quote, and theCustomer shall pay Nidom the invoiced amount at least three days before the usage date.
However, please pay “shared-cost” fees on the usage date. Nidom may treat the booking ascancelled if the Customer does not pay the invoiced amount (excluding shared-cost fees tobe paid on the day of the event) at least three days before the usage date. If the Customer
incurs extra fees on the usage date, then Nidom shall invoice the Customer for the extra
fees. (If extra fees are incurred, please pay them within one week of invoice’s issuance.) The
Customer is responsible for transfer fees. Nidom rejects all requests for refunds or reprovision of services based on human service quality, image, taste, or other subjective
inconsistencies, unless there is a quantified or otherwise objective and definite flaw in theterms of the agreement. Nidom is not responsible for the malfunction of any movie, DVD,music, etc., that guests bring.
Article 3: Number of Paying Attendees
Please notify Nidom’s coordinator of any changes in the number of people requiring meals,
etc., at least seven days before the usage date. Nidom’s preparations are complete after
seven days before the usage date, so even if the number of attendees falls after this time,
Nidom will still charge the Customer for the full number of paying attendees described in thelatest quote. Please note that Nidom may be unable to serve extra attendees if theirnumbers increase.

April 1, 2023

Nidom shall issue new invoices to the Customer for changes to the number of hotel guests
according to the provisions of Article 4.
Article 4: Cancellation Fees and Date Change Fees
The Customer shall pay a cancellation fee or date change fee according to the following
items if the Customer cancels a booking or changes the booking date at the Customer’s
convenience.
(1) From the seventh day after application to 120 days prior to the day before the usage
date.
• Cancellation Fee: The entire sum paid as application fee or booking fee(However, if the booking fee was less than 50,000 yen, or if a booking fee was not
charged due to a special provision by Nidom, then the cancellation fee will be 50,000yen. Henceforth, this fee will simply be described as “50,000 yen”.)• Date Change Fee: Free(2) From 119 to 9 days prior to the day before the usage date
• Cancellation Fee: 20% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)
• Date Change Fee: 50,000 yen.
(3) From 89 to 60 days prior to the day before the usage date
• Cancellation Fee: 40% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)
• Date Change Fee: 50,000 yen.
(4) From 59 to 30 days prior to the day before the usage date
• Cancellation Fee: 60% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)
However, the cancellation fee for accommodation will be 50% of the latest quoted
accommodation fee (excluding service fees)• Date Change Fee: 50,000 yen.
(5) From 29 to 7 days prior to the day before the usage date
• Cancellation Fee: 80% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)
However, from 29 to 14 days prior to the day before the usage date, the cancellation
fee for accommodation will be 70% of the latest quoted accommodation fee(excluding service fees)(6) From 13 to 7 days prior to the day before the usage date
• Cancellation Fee: 80% of the latest total quoted amount (excluding service fees)• Date Change Fee: 50,000 yen, plus the full usage fee for the reserved banquet hall(7) From 6 to 2 days prior to the day before the usage date
• Cancellation Fee: 90% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)

April 1, 2023

However, the cancellation fee for accommodation will be 90% of the latest quoted
accommodation fee (excluding service fees)• Date Change Fee: 100% of quoted catering fees(8) The day before the usage date, and the usage date
• Cancellation Fee: 100% of the latest total quoted amount (excluding service fees)(the application fee or booking fee will be allocated to the cancellation fee)
• Date Change Fee: 100% of quoted catering fees
Postponement is treated as a termination of the agreement. However, if the usage date is
postponed to a definite date before the next fiscal year, then a cancellation fee will not becharged (however, the Customer shall pay the fees for costumes, floral decorations,cosmetic services, photography, stationery, gifts, and similar items regardless of the
postponement date). If the booking is cancelled after postponement, then the Customer
shall pay a cancellation fee for the wedding, etc., that was postponed.
Article 5: Acknowledgement of Changes to Plan Fees.
Nidom revises its wedding plan fees every one or two years. The Customer consents toreceiving notifications from Nidom when plan fees, etc. are revised.
Article 6: Venue Usage Periods and Extension Fees
If the period described in the plan table is exceeded during use for a celebration, banquet,meeting, or in group use, etc., then the Customer shall pay an extension fee as describedbelow. Please note that the agreed period of use cannot always be extended even if anextension fee is paid.
• From 30 minutes to under 60 minutes: 30% of the venue usage fee• For 60 minutes or longer: 100% of the venue usage fee
Article 7: Procurement and Storage Fees Associated with Decorations, Entertainment, etc.
Nidom will assign contractors to procure decorations, entertainment, etc. for weddings,celebrations, banquets, meetings, accommodation, group use, etc. The Customer may only
directly hire a different contractor if Nidom gives permission. In such a case, Nidom will
charge an extra storage fee.
Article 8: Compensation for Accidents, Theft, and Damage Occurring in the Establishment
Nidom is not responsible for any money or valuables other than those deposited at thereception with their value clearly stated, and accepts no liability except in cases of deliberateacts or gross negligence. Nidom is utterly exempt from any liability for accidents or thefts
that are not the result of deliberate acts or gross negligence by Nidom, so Customers shouldtake sufficient care to manage their valuables and prevent accidents.
Nidom shall invoice the Customer for any damage to facilities, fixtures, furnishings, etc.,
caused through deliberate acts or gross negligence by the Customer, the Customer’sattendees, or related persons.

April 1, 2023

Article 9: Refusal to Contract and Suspension of Service
Nidom does not conclude an agreement in any of the following situations.
• When an applicant or user falls under any of the following definitions.
(A) (I) An organized crime group as described in Article 2-2 of the Act on Prevention ofUnjust Acts by Organized Crime Group Members (an “organized crime group”).`(II) An organized crime group member as described in Article 2-6 of the same act (an“organized crime group member”).
(III) An organized crime group member, etc., as described in Article 2-3 of the
Hokkaido Organized Crime Exclusion Ordinance (an “organized crime group member,etc.”).
(IV) An associate member of an organized crime group, a person related to anorganized crime group, or other antisocial force (collectively, “antisocial forces”).
(V) A person who is being or has been punished under criminal law.
(B) A corporation or other group with business activities under the control of antisocialforces.
(C) A corporation or other group which has an executive to whom the definition of antisocial forces is applicable.
• The applicant or user engages in customer harassment (claims, speech, or behavior thatare socially inappropriate for the content of the request, and which employ means or modes
that harm the employees’ working environment) with regard to Nidom). Customer
harassment includes, but is not limited to, physical attacks (assault, injury) psychologicalattacks (threats, slander, defamation, insult, abusive language), demands for prostration,
continuous or persistent speech or behavior, restrictive speech or behavior (unlawful
trespass, refusal to leave, confinement), sexual speech or behavior, and service requests
that exceed the limits of social acceptability, in cases where there is no admitted fault or
shortcoming in the products or services Nidom provides.
• There is the risk that an applicant or user will speak or behave in a way that will be asevere nuisance to other guests.
• The user has a tattoo.
Article 10: Termination
Nidom may terminate a wedding, celebration, banquet, meeting, accommodation, or groupuse in any of the following cases.
• When there is risk of a breach of the law or of public order and morals.
• When there is risk of nuisance to other guests.
• When there is risk of the Customer or a user falling under Article 9, A–C.
• When the Customer or a user engages in customer harassment with regard to Nidom.
• When a venue is unusable due to a natural disaster or other reason not attributable toNidom.

April 1, 2023

In the event of termination for any of the above reasons, Nidom does not provide
compensation for loss or damage, or pay any money whatsoever.
Article 11: Prohibited Acts
The following acts are prohibited. Please refrain from them.
(1) Bringing in a dog, cat, bird, or other pet or livestock animal (excluding guide dogs).
(2) Bringing in malodorous material or hazardous material such as burning or
inflammable material, etc.
(3) Gambling and other acts which corrupt public morals, or acting or behaving in a waythat is a nuisance to other guests.
(4) Moving fixtures.
(5) Using Nidom for any purpose other than that given at the time of reservation.
(6) Taking away food, etc., sold at Hotel Nidom (excluding certain food sold fortakeaway).
(7) Bringing food or drink into Hotel Nidom.
(8) Any act forbidden by law.
Article 12: Joint Guarantor
The Joint Guarantor bears all liabilities on the Customer arising from this agreement. TheJoint Guarantor shall sign and affix the Joint Guarantor’s registered seal to the Letter ofGuarantee. If the Joint Guarantor becomes unable to pay, or if Nidom determines that theJoint Guarantor is not appropriate, then the Joint Guarantor must be replaced with one that
Nidom consents to.
The above agreement and the attached wedding plan and table of fees have been
explained to me, and I shall abide by them while using Nidom.
Month:

Day:(Customer) Signature:Year:(seal)(Joint Guarantor) Address:
Tel:
Signature:(seal)

April 1, 2023