Security policy of the University

Do not use P2P file sharing
programs

Information Security e-Learning

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At Kyoto University, every member isobliged to take e-Learning courses on
information security. Take the courses
every academic year because thecontent is updated every year.

Valley foldP2P file sharing programs are programs
that let users share files with a large
number of unspecified users over theInternet. These programs are strictly
prohibited* in the network systems ofthe University to avoid problems such assoftware piracy and virus infections.

Emergency procedure

If you suspect an information security
incident, immediately contact either ofthe following security desks.
Your department’s security desk
Detector

To begin, access the website of theInstitute for Information Managementand Communication.

Examples of prohibited programs:

Students, faculty
members
andoffice personnel

http://www.iimc.kyoto-u.ac.jp/en/

All-campus security desk

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Report items:- IP address of the equipment involved- The nature of the incident (URL,captured images, etc.)- The time the incident was discovered(JST)- Name and contact information of thedetectorIf there is a possibility that a PC in use may have been infectedwith a virus, by accessing a defaced website for example, run avirus scan to ensure that it remains secure.

Enlarged view

Valley fold◆ Be careful when clicking on URL links or
it with the latest version.

◆ Install anti-virus software and activatecomputers without knowing it＊ The launch of attacks on othermoney transfer, and◆ Always update OS and application

and related departments,

software to the latest version.

＊ Monetary damage, due to illegal

Do not reuse the same password. Makeyour password at least 8 charactersand difficult to guess.
passwords.

＊ Loss of credibility for Kyoto University
pages,＊ Modification of the contents of web
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Mountain fold“Kyoto University Basic Policy for
Information Security” and various otherregulations have been established toensure efficient management andprotection of information assets, which
are essential for our activities at theUniversity. An overview of theregulations can be obtained through theInformation Security e-Learning
introduced in this leaflet.

Programs that have a P2P function toautomatically transfer files to the public such as BitTorrent, Xunlei, Winny,Share, Edonkey, and WinMX* When a notification is made under the name of adepartment chief, those programs can be used inthe KUINS-II as an exception.

purpose other than the original intent.

◆ Do not use information assets for any
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Mountain foldTo avoid this damage, everyone mustraise their awareness of information
security and be involved in daily
security operations.

opening email attachments.

(Fill in the following information)

For details, refer to the “Information
Security” page on the website of theInstitute for Information Managementand Communication.

http://www.iimc.kyoto-u.ac.jp/en/
You can use the 2D bar code in the“contact point for security-relatedmatters” in this leaflet.

You can send email to the above
address and access the information security website byscanning the 2D bar code.

TEL：075-753-7490
http://www.iimc.kyoto-u.ac.jp/en/services/ismo/i-s-office@iimc.kyoto-u.ac.jp
Information Security Management Office◆All-campus security desk
MAIL
TELDepartment◆ Properly manage your accounts andinformation,＊ Leakage of confidential and personal◆ Your department’s security desk

Published April 2015
First edition

may lead to:

The same steps need to be taken with your smartphone.

Contact point for security-related matters

Have you already taken these steps? Neglect of any of these measures