William H. Gates Hall Art Display Policy
This document outlines the process for proposing a temporary installation in William H. Gates
Hall.
Per University of Washington administrative policy, “Proposals for temporary installations ofartwork inside buildings will be reviewed by the departmental administrator or building
coordinator. That administrator / coordinator may choose to approve or reject the proposed
artwork without further review or may request a review by any of the University representatives
or review bodies.
- Chapter 205, Employment and Administrative Policies, University of Washington Policy
DirectoryWhat follows builds on this guidance and provides a substantive policy for the approval andinstallation of works of temporary indoor art in William H. Gates Hall.

GALLERIA WORKING GROUP
The Galleria Working Group will represent the UW Law Administration in reviewing proposed art
displays and determine if they are approved or rejected. The group is composed of members ofthe UW Law Community appointed based on their functional area. The Dean for Diversity,
Equity, and Inclusion and the Manager of Student Life will serve as Co-Chairs of the working
group and are responsible for convening members to review proposals. Other functional areas
included in the working group include the Dean's Advisory Committee on Diversity, Equity, andInclusion, Facilities, Law Student Life, Law Student Leaders (Student Bar Association andRegistered Student Organizations), and Marketing and Communications. The Dean for Students
and Dean for Finance and Operations will serve as ex officio members and will be able to review
proposals and provide their recommendation to the working group.

JEFFERY AND SUSAN BROTMAN GALLERIAThe Jeffery and Susan Brotman Galleria is a named space in William H. Gates Hall used for thedisplay of artwork highlighting the intersection of art and law. This space is used to display
Artwork approved by the Galleria Working Group.

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PROCEDURES
If an individual or group affiliated with the UW School of Law (Student, Staff, Faculty, Alumni)
would like to display artwork in the Jeffery and Susan Brotman Galleria, they will submit aWilliam H. Gates Hall Galleria Display Proposal Form. This form gathers information about theart, artist, and requestor for the Galleria Working Group to use in determining if the proposal isapproved or rejected. Proposals can be submitted at any time and the committee may
recommend a future quarter for display depending on art already approved. For a proposal tobe considered for an upcoming quarter, the submission must be completed 3 weeks before thefirst day of the quarter.
The working group will convene quarterly to review requests for displaying art in the Galleria.
Form responses are sent directly to the Co-Chairs who will bring the working group together toreview the proposal and engage in a group discussion.
The working group will reach a recommendation to either approve or reject the proposal. Thisdecision will be shared with the individual who proposed the artwork to either begin theinstallation process with the Building Coordinator or provide context as to why the display is notapproved.

SELECTION CRITERIA
Displaying art is an important part of creating a welcoming and visually dynamic space at the UW
School of Law.
The decision to display art publicly in William H. Gates Hall resides entirely with the UW Law
Administration through the Galleria Working Group. This group will determine what art isapproved and which academic quarter it will be posted in the Galleria. The artist or applicant will
be asked to provide a statement of purpose to demonstrate how this art installation relates tothe goals of the University of Washington and the UW School of Law.
The following elements will be considered in the decision to approve or reject a proposal:
1. Goals: The art should reflect the values and goals of the University of Washington and theUW School of Law.
a. Artwork should help create a welcoming environment, encourage discussion, andpromote educational advancement.

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b. Artwork cannot be used for lobbying or reference to active political situations. This
includes candidates running for office, active ballot initiatives, or partisan politicalcauses.
2. Material: The art scale, material, and form should be appropriate for continuous display
for up to one (1) academic quarter without maintenance from the School of Law.
a. Food, living organic material, animal or human blood or tissue, and soil areprohibited from use for installation.
b. Any odorous materials such as perfumes, incense, or other material that may affectviewers is prohibited.
3. Durability: Works of art will be examined for durability, taking the School of Law
environment and the condition of the piece into consideration. Extremely fragile items or
those that are potential targets for vandalism are not appropriate for the school setting.
4. Liability: Works will not be selected or accepted that create unsafe conditions or containother factors that may bear on public liability.
a. UW Law will not be responsible for any damage done to the art while it is displayedin Gates Hall and will not provide security.

APPEALS PROCESS
If the requesting individual or group has concerns about the working group’s decision to deny
the proposal, the decision may be reviewed by the School of Law Dean at the request of theapplicant. A request for the School of Law Dean to review must be sent within two weeks of thedecision.

INSTALLATION GUIDELINES
If approved, the Galleria Working Group will connect the applicant to the Gates Building
Coordinator to oversee the installation process. The Building Coordinator is the point of contact
for any questions related to installation and will coordinate with UW Facilities to appropriately
display the art.
The art display must abide by these installation and maintenance guidelines:
1. Installation of art must commence in a timely manner.
2. Unless otherwise determined by the Galleria Working Group, temporary indoor art
installations will remain on exhibit for up to one (1) academic quarter.
3. By agreeing to exhibit a temporary indoor art installation at William H. Gates Hall, theartist or sponsoring group agrees that exhibited art will not be removed prior to theRevised 5/6/2022

agreed end date of exhibition.
4. All art must be installed safely on the walls. Hooks and other hanging implements may beavailable for individual needs. The artist or sponsoring group will work with the Gates
Building Coordinator with questions about installation.
5. Pre-existing gallery walls cannot be manipulated in any way that would compromise thelong-term appearance or stability, except where approval has been given by the Gates
Building Coordinator and/or UW Facilities. This includes:
A. Any physical alteration of the walls, including the use of nails, screws, or penetrative
hooks
B. Any large number of holes in a small area
C. Any removal of a section of a wall
D. Any application of paint or substance that changes the character of the walls
6. Hanging art from pipes or electrical equipment or conduit, including lighting tracks, is notallowed.
7. Painting, removing, cutting, drilling, gluing, nailing, or screwing into existing floors isstrictly prohibited.
8. Use of ladders, step stools, scaffolding or similar implements in the installation process isprohibited, except by the Gates Building Coordinator, or where approval has been given.
9. The University of Washington School of Law will not provide extra funds for theinstallation of proposed art works. The artist (or sponsoring group) assumes all costs
associated with the creation, installation, maintenance, and removal of the work to beexhibited.

REMOVAL OF ART
The art installation must be removed from the viewing space on the date agreed upon withGates Building Coordinator.

CONTACT INFORMATION
If you have questions about this policy or the proposal form please contact the Office of Law
Student Life at lawstudentlife@uw.ed or the Co-Chairs of the Galleria Working Group, Dean forDiversity Equity & Inclusion William Covington, covinw@uw.edu, and Manager of Student LifeKayla Fencl, at fenclk@uw.edu.

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