第三十五届中国国际眼镜业展览会THE 35 CHINA INTERNATIONAL OPTICS FAIR, CIOF2024
10 – 12 / 9 / 2024th主办单位:主办单位

中国眼镜协会 中国中轻国际控股有限公司

ORGANIZERS:

China Optometric & Optical Association (COOA)

协办单位:
协办单位

Sinolight International Holdings Corporation
香港东方国际展览有限公司

CO-ORGANIZER: Orient International Exhibition Co., Ltd.
请填写表格寄回:
香港东方国际展览有限公司
香港东方国际展览有限公司
香港九龙尖沙咀柯士甸路22-26A好兆年行602室
电话：(852) 2789 3220
传真：(852) 2789 3260
电子邮箱：orientex@netvigator.com

Please return this form to:
ORIENT INTERNATIONAL EXHIBITION CO., LTD.
Unit 602, Austin Tower, 22-26A Austin Avenue, Tsim Sha
Tsui, Kowloon, Hong Kong
Tel: (852) 2789 3220 Fax: (852) 2789 3260
E-mail address: orientex@netvigator.com

参展合同 APPLICATION AND CONTRACT FORM
Company Name(English)
公司名称
(中文)
地址
Address:
联系人Contact:
电话Telephone :电子邮箱
E-mail:
展品
Exhibits:::

我司申请租用 We undertake to book:职位Title传真
Fax网页
Website业务性质Business Nature:
:
:
:

2

Shell Scheme 标准展台 (min. 12m 最少12平方米) Rental per sq.m. 每平方米租金
US$345美元
RMB$2,580人民币
HK$2,745港元
m2 平方米展位编号 Booth No.:合计 Total:

2Raw Space 净地 (min. 36m 最少36平方米) Rental per sq.m. 每平方米租金
US$315美元
RMB$2,355人民币
HK$2,505港元
2m 平方米展位编号 Booth No.:合计 Total:** 全部转角展位需加收租金百分之十 All corner positions are subject to a 10% participation fee surcharge
参展商可选择以港元、参展商可选择以港元、美元或人民币缴付参展费用，美元或人民币缴付参展费用，但须按参展合同订明该币种之每平方米参展价格缴付。
但须按参展合同订明该币种之每平方米参展价格缴付。
Exhibitors can choose to pay booth rental in USD, HKD or RMB. The eventual amount to be paid must be exactly in line with yourchoice of currency denomination pertaining to unit price per square metre in the contract of participation.
本公司同意遵守此参展合约背页附印之条款，并按规定于东方国际展览有限公司确认我司递交之参展合约后14日内缴付参展费用百分之三十作订金，余款于展览会开幕前90日付清。付款支票抬头为“东方国际展览有限公司东方国际展览有限公司”东方国际展览有限公司 或将款项汇进东方国际展览有限公司于香港上海汇丰银行尖沙咀分行之 美元账户号码181-0-613925
或 港元账户号码181-1-072998
并知会东方国际展览有限公司汇款详情。缴付人民币请与我司联系付款方法缴付人民币请与我司联系付款方法。
元账户号码港元账户号码缴付人民币请与我司联系付款方法。
We accept the TERMS OF PARTICIPATION as printed overleaf and we undertake to pay 30% of the booth rental fee as deposit within 14
days after OIEC confirming this participation contract, and the balance to be paid not later than 90 days prior to the official opening of theexhibition. Cheques are to be made payable to Orient International Exhibition Co., Ltd. or direct payment to OIEC’s US dollar account no.
181-0-613925 or HK dollar account no. 181-1-072998 at Hong Kong and Shanghai Banking Corporation Limited, Tsim Sha Tsui Branch,Hong Kong and notify OIEC the full remittance details. For RMB payment, please contact us.

日 期 Date

签 署 及 公 司 盖 章 Signature & Company Chop / Stamp此部份由东方国际展览有限公司填写 For OIEC use only确认合同CONFIRMATION
OF CONTRACT
确认合同展位类别Type of Booth:面积
Area:平方米m2阔度Frontage:

米 深度m x Depth:

米m已付订金Deposit Paid:

分配的展位编号
Allocated booth number:

日期 Date钟建侨 总经理 ANDY CHUNG, GENERAL MANAGER
东方国际展览有限公司 ORIENT INTERNATIONAL EXHIBITION CO., LTD.

TERMS OF PARTICIPATION 参 展条条款款
1. Terms of Reference
Under these rules and regulations:
1.1 The term “Conditions” means the terms of Applications and Participation rules
and regulations set by Orient International Exhibition Co., Ltd.
1.2 The term “Exhibitor” shall include all employees, servants and agents of anycompany, partnership, firm or individual to whom space has been allocated forthe purpose of exhibiting.
1.3 The term “Fair” shall mean the exhibition to be organized as specified in theapplication and contract form.
1.4 The term “Organizers” means the organizers of the Fair.
1.5 The term “Co-organizer” shall mean Orient International Exhibition Co., Ltd.
2. Application for Participation & Stand Confirmation
All applications for participation in the Fair shall be made on the prescribed applicationand contract form. The application and contract form shall be submitted to Co-organizer
or their authorized representatives. It shall deem to be the application of participation.
In accordance to the requests listed in the form, Co-organizer will allocate Exhibitor
stand location afterwards. The form will be signed by Co-organizer and Exhibitor toconfirm stand reservation. Stand location will be guaranteed when Exhibitor has settled
the participation fee as in clause 5, Terms of Payment. Co-organizer shall reserve theright to accept or refuse any application without disclosing to the Exhibitor any reasons
thereof.
3. Allocation of Exhibition SpaceCo-organizer shall allocate the space in accordance with the nature of exhibits or in anymanner they may deem fit. Co-organizer shall reserve the right to change the space
allocated to Exhibitors at any time prior to the commencement of the erection of thestand of Exhibitor should exceptional circumstances demand and, to alter the space, totransfer or close entrances and exits to the exhibition facilities and to undertake otherstructural alterations as they may deem fit. Such changes shall be at the discretion ofCo-organizer and Exhibitor shall have no claim for compensation as a result of suchchanges.
4. Use of Exhibition Space
Exhibitors are only entitled to exhibit the announced products and to display the exhibitswith competent personnel in their stands during the opening hours of the Fair.
Co-organizer reserves the rights to refuse admittance to any Exhibitor to the Fair or tohave access to any stand. Exhibitors are not allowed to sub-let or assign the allotted
stand(s) to other parties either wholly or in part without the written consent of
Co-organizer. Exhibitors will be liable for any damage to the walls or to any part of theexhibition hall in which their exhibits are placed and shall not paint or otherwise alter thefloors, ceilings, pillars or walls without the prior consent of Co-organizer.
5. Terms of Payment
5.1
30% of the total participation fee to be settled by Exhibitor within 14 days upon
confirming the Application and Contract Form by the co-organizer.
5.2
Balance payment shall be paid not later than 90 days prior to the opening date ofthe Fair.
5.3
Failure to comply with the above will result in Co-organizer disposing the space
allocated to the default Exhibitor who shall not be entitled to any form ofcompensation. Any payment made to Co-organizer will not be refunded unlessthe exhibition application is rejected or has been declined (includingoverbooking).
6. Breach of Conditions and Withdrawal by Exhibitor
Without prejudice to the rights of Organizers in respect of any breach of the Conditions
on the part of Exhibitor, Co-organizer may at their discretion allow Exhibitor towithdraw from the Fair subject to the following situation:
6.1 Exhibitor must give written notice to Co-organizer his desire of withdrawal. If
Co-organizer allows such withdrawal, she will notify the Exhibitor the decision inwriting.
6.2 Once the application of participation is confirmed by the Co-organizer in writing,Exhibitors are given a 3-day buffer period to review their participation. The
cancellation policy will come effect after the buffer period and Exhibitor who
withdraws from the Fair is obliged to pay cancellation charges subject to thefollowing schedule:
Cancellation charges as a percentageof the total participation fee
On or before 4 Jun 2024
20%
Between 5 Jun – 5 Jul 2024
50%
Between 6 Jul – 4 Aug 2024
80%
On 5 Aug 2024 or later100%
6.3 Should Exhibitor fail to observe or comply with any of the Conditions or if
Exhibitor shall fail to pay any of the participation fee as per clause 5, Terms ofPayment, Co-organizer may thereupon by written notice given to Exhibitor rescind
her participation in the Fair.
6.4 Upon Co-organizer exercising her right to rescind Exhibitor’s participation in theFair under sub-clause 6.3 of this clause, she may but is not obliged to resell orotherwise deal with the exhibition space contracted by Exhibitor in default on suchconditions as Co-organizer shall deem fit. In the event Co-organizer having elected
to but not able to resell the said exhibition space, Exhibitor in default shall be liable
to pay the entire participation fee to Co-organizer as liquidated damages for the lossof rental.
7. Changes
The Organizers and Co-organizer reserve the right to change the venue and duration of
the Fair if exceptional circumstances so demand. In the event of these changes, theagreement to participate shall remain in force so long as Exhibitor is informed at least amonth before such changes will happen. In the event of these changes and/or evencancellation of the Fair, Exhibitor shall not be entitled to any claim for compensation inconnection with her reservation for participation.
8. Protection of Intellectual Property Rights
Exhibitor warrants that the exhibits and packages thereof and the publicity material or
any other part of the display on the stand are originals and she does not in any way

whatever violate or infringe any third party’s rights including all intellectual property rights
including but not limited to trade marks, copyright, designs, names, and patents whether
registered or otherwise. On finding such exhibits, Co-organizer will remove them from thestand at the cost of Exhibitor whose right of display will then be terminated and theparticipation fee forfeited. Exhibitor agrees to fully indemnify Organizers and Co-organizer
and their agents, representatives, contractors and employees against all costs, expenses anddamages arising from any third party’s claim of infringements by Exhibitor and/orOrganizers and Co-organizer and/or the latter’s agents, representatives, contractors oremployees of such third party’s right.
9. Erection and Decoration of Stand

Exhibitor will be allowed to erect and decorate her stand as per regulation and schedule in
Exhibitors’ Kit issued by Co-organizer. Any damages caused by Exhibitor or her standcontractors on common property shall be the responsibility of Exhibitor. Exhibitor mustcomplete her construction and decoration by the date and time stipulated by Organizers andCo-organizer.
10. Lighting and Electricity
Shell scheme Exhibitor will be provided with facilities and services by Co-organizer
appointed official stand contractor as shown in Co-organizer’s Exhibitors’ Kit. Raw space
Exhibitor will be responsible for appointing any stand contractor for her stand design,construction, dismantle, electricity wiring and consumption and the related charges. All
lighting fixtures and electrical connections have to be installed properly in compliance with
China’s safety ordinance and shall be carried out by either Co-organizer’s stand contractor or
Exhibitor’s stand contractor approved by Co-organizer. Co-organizer reserves the right toimpose a surcharge on the stipulated rates for any requirements or installations of late orders.
Co-organizer shall not be responsible nor guarantee the availability of electricity supply andservice that the stand construction will be completed within the stipulated time schedule.
11. Movement of Exhibits
11.1
All exhibits from Exhibitor have to be handled by the appointed official forwarder
within exhibition hall.
11.2
Exhibitor shall bear the responsibility and expenses for the transport of exhibits toand from exhibition hall.
11.3
Exhibitor shall make her own arrangement for exhibit storage.
11.4
Exhibitor shall remove all exhibits from exhibition hall within the period stipulatedby Organizers and shall indemnify the Organizers’ and Co-organizer’s loss byreason of the delay or damage to exhibition hall.
12. Failure of Services
Co-organizer shall not be liable for any loss sustained by Exhibitor directly or indirectly
attributable to the cancellation, suspension or reduction of duration and size of the Fair fromthe period advertised or specified due to:
12.1
Force Majeure
12.2
Acts of War, Military Activity, Municipal Statutory of Civil Authority requisition
12.3
Fire, flood, typhoon, excessively inclement of weather, earthquake, or a
combination of the same
12.4Damage caused by an aerial object or aircraft
12.5
Strikes or lockouts by workmen
If the Fair is cancelled, reduced or postponed then and in such event the participation fee paidto Co-organizer or any part thereof may be refunded at the sole discretion of Co-organizer toExhibitors but without prejudice to Co-organizer’s right to appropriate the entire sum or any
part thereof for expenses they have already incurred for the Fair. Where goods and services
are supplied to Co-organizer in exchange for free space or other considerations,
Co-organizer shall not be liable for any refund of the same.
13. Security
Organizers shall take all security precautions in the interest of Exhibitors and visitors.
However, Organizers and Co-organizer shall not be held responsible for any loss or theft ofexhibits at the exhibition hall during the build-up, exhibition and dismantling period.
Co-organizer shall also not be held responsible for any loss or damage to exhibits or any
articles belonging to Exhibitors.
14. Fire Regulations
All materials used in the stands and exhibition constructions must be properly fire-proofedin accordance with local regulations. Exhibitors are liable to legal action, fine andcompensation and indemnify Organizers and Co-organizer for any loss resulted if she fails todo so. Fire marshals will patrol the exhibition facilities and will be authorized to stop any
demonstration that is potential fire hazards. Organizers and Co-organizer have the right,
should circumstances necessitate and make changes in Exhibitor’s stand in the interest of firecontrol.
15. Insurance, Liability and Risks
All Exhibitors shall insure, indemnify and hold Organizers, Co-organizer and the venue
owners harmless in respect of all costs, claims, demands and expenses to which they may besubject as a result of loss of or injury arising to any persons howsoever caused while the said
persons are upon or examining or passing the Stands during the tenancy of the Fair. The
liability or risks of the employees, agents or exhibits shall be the responsibilities ofExhibitor.
16. Supplementary Clauses
Co-organizer reserves the right to interpret, alter and amend any of these Conditions.
Whenever necessary, Co-organizer shall have the right to issue supplementary regulations inaddition to those in Conditions to ensure the smooth management of the Fair. Any
additional written regulations and/or instructions shall form part of these Conditions andthey shall be binding on Exhibitors.
17. The failure to observe or breach of any clause herein by Organizers and Co-organizer shallnot constitute agreement to modification of the agreement or a waiver of any subsequent
breach of such clause.
18. Applicable Law
Any dispute, difference, or question which may arise at any time hereafter between
Co-organizer and that Exhibitor touching on the true construction of these terms andconditions for participation or the rights and liabilities of the parties hereto shall be finallysettled by arbitration in accordance with the Law of Hong Kong. The award of the above
arbitration shall be final and binding upon both parties.
(CIOF2024)