WS-I Online Privacy Statement

Web Services-Interoperability Organization Online Privacy Statement
Version 1.0
This document was last updated November 04, 2003.
Your privacy is important to The Web Services-Interoperability Organization (WS-I). This Privacy
Statement sets forth the personal information practices for the WS-I Web site (ws-i.org, including
its publicly-accessible areas (the “Public Web Site”) and its member-only areas at members.wsi.org (the “Member Web Site”), collectively, the “WS-I Web site”), including what type of
information is gathered and tracked, how the information is used, and with whom the informationis shared. We make this notice available on our home pages, and on the bottom of every page of
the Public Web Site.
Detailed statements for both Public and Member online resources are provided below.
Your use of the WS-I Web site signifies your understanding and acceptance of the terms of thisPrivacy Statement.

Table of Contents
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14.

Sites Covered by this Privacy Statement
Types of Information We CollectChildren's Privacy
How We Use Your Information
Who We Share Your Information WithYour Choices
Access to and Accuracy of Your Information
Keeping Your Information Secure
Public Web Site Information Gathering
Members-Only Web Site Information Gathering
Disclosures Required by Law
Enforcement of this Statement
Changes to this Statement
Contacting Us

1. Sites Covered by this Privacy Statement
This Privacy Statement applies to all WS-I Web sites, which include all WS-I-owned web sites
and domains, as well as the supporting online facilities provided to WS-I members.
1.1 Links to non-WS-I web sites
The WS-I Web sites may provide links to third-party web sites for your convenience andinformation. If you access those links, you will leave the WS-I Web site. WS-I does not control,and is not responsible for, those sites or their privacy practices, which may differ from WS-I's. We
do not endorse or make any representations about third-party web sites. The personal
information you choose to give to unrelated third parties is not covered by the WS-I Privacy
Statement. We encourage you to review the privacy policy of any web site before submitting yourpersonal information.

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
All Rights Reserved.

WS-I Online Privacy Statement

1.2 Web site hosting and service providers
Many of WS-I's online services are hosted or fulfilled by other organizations and service
providers. These support organizations typically have administrative tools and authorizations as
required for a reliable infrastructure. The information collected by their tools, and the type ofaccess their administrators have to that information, are not described here. However, theseorganizations are not authorized to access or use confidential WS-I information for any purpose
other than to manage the infrastructure and otherwise provide services to WS-I.
2. Types of Information We Collect
2.1 Personal Information
Personal information is information that is associated with your name or personal identity. WS-I
uses personal information, for example, to better understand your needs and interests and toprovide you with better service.
On some WS-I Web sites, for example, you can request information, subscribe to mailing lists,
participate in online discussions, collaborate on documents, or register for events. The types of
personal information you provide us on these pages may include name, address, phone number,e-mail address, user IDs, passwords, billing information, or credit card information.
To personalize the WS-I Web sites, we may ask you for a user name and password. This
information is required for access to member-only material and information.
2.2 Non-Personal Information
Non-personal information is data about usage and service operation that is not directly associatedwith a specific personal identity. WS-I collects and analyzes non-personal information, forexample, to evaluate how visitors use the WS-I Web sites.
Non-personal data we collect may include the pages visited on the WS-I Web sites, web browser
type and IP address, files downloaded, and referring web sites. WS-I Web sites’ pages andcorrespondences may use cookies, web beacons, or other technologies for data analysis andpersonalization services. These technologies may vary, but in some cases may involve a small
file stored locally on the computer used to access the WS-I Web site, and may be used by us tostore and collect information relating to your viewing and use of the WS-I Web site and ourcorrespondences with you. It may be necessary, in case of an audit or unusual circumstances, topersonalize non-personal data.
3. Children's Privacy
WS-I is committed to protecting the privacy rights of children and we encourage parents andguardians to take an active role in their children's online activities and interests. WS-I does notknowingly collect information from children under the age of 13, and WS-I does not target the
WS-I Web sites to children under 13. If you are under the age of 13, please do not provide any
personal information to WS-I.
4. How We Use Your Information
WS-I uses your personal information to provide you with services to better support your ability toparticipate in the work of the organization. Most of the personal information is used to support
activities of members and their collaboration on WS-I deliverables.
Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
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WS-I Online Privacy Statement

Little personal information is collected from the Public Web Site, though we may follow-up on
membership requests or on the feedback you provide on our work.
Credit card information is collected to facilitate registration for member meetings, or for othertransactions with WS-I requiring fees to be paid. Credit card information and sensitive personal
data will not be kept longer than necessary for providing the services, unless you ask us to retain
your credit card information for future registrations.
Personal data given to WS-I may be transferred across state and country borders for the
purposes of data processing, consolidation, storage, and simplified member information
management. By providing any personal information to the WS-I Web sites, you fully understandand unambiguously consent to the transfer of such personal information to, and the collection andprocessing of such personal information in, the United States and other countries or territories.
Non-personal data may be aggregated for reporting about WS-I Web site usability, performanceand effectiveness. It is used, for example, to improve the member experience, usability, and site
content.
You are solely responsible for the information and other content you post on or through the WS-I
Web sites. You understand that personal and other information (e.g., user name, e-mail address,
phone number) that you post on or through the Public Web Site (e.g., chat, bulletin boards, etc.)
are generally accessible to, and may be collected and used by, others and may result in
unsolicited messages or other contact from others. You are encouraged to exercise caution
when providing personal information.
Additional details regarding our collection of information on the Public Web Site and the Member
Web Site is set forth below in Section 9 and 10, respectively.
5. Who We Share Your Information With
WS-I will generally not sell, rent or lease your personal information to others, subject to Section
11 below. However, if you participate in member activities or the Member Web Site as described(below), this information may be visible to other WS-I members.
6. Your Choices
Use of the WS-I Web sites is not required as a condition of membership in the organization. All
the personal information that is collected by WS-I and stored in your member account profile may
be removed from the WS-I databases upon request. For certain types of personal information thatis collected, the mechanisms by which that information is collected, and how you may opt in orout, is described in Sections 9 and 10 below.
7. Access to and Accuracy of Your Information
WS-I works to keep your personal information accurate. We will provide you with access to yourpersonal information in your member account profile, including making reasonable effort toprovide you with online access and the opportunity to change your personal information. To
protect your privacy and security, we will also take reasonable steps to verify your identity, suchas a user ID and password, before granting access to modify your data. Certain areas of the WS-I
Web sites may limit access to specific individuals through the use of passwords or other personal
identifiers. You are responsible for maintaining the strict confidentiality of your account password,
and you are solely responsible for any activity under your account and password.

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
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WS-I Online Privacy Statement

In most cases, personal information is collected for access to the members-only services, which
are managed through the Member Web Site.
8. Keeping Your Information Secure
WS-I will endeavor to protect the information you provide us. However, much of the personal
information is used in conjunction with member services such as collaboration and discussion.
Most of that information is visible to all other WS-I members. Additionally, due to the open natureof the Internet, we cannot guarantee that any information stored on our servers, or transmitted toor from a user, will be free from unauthorized access. By using the WS-I Web sites, you
acknowledge that you understand and agree to assume these risks.
Credit card numbers are used by WS-I and its vendors only for processing, collecting andadministering payment and are not used by WS-I for other purposes.
9. Public Web Site Information Gathering
The WS-I Public Web Site is at ws-i.org, exclusive of any subdomains. Access to the Public Web
Site is available to the public without a password or account ID. Most links to members-only sites
as described (below) are password protected or otherwise require an account ID.
We make no effort to identify users of the Public Web Site. Through the Public Web Site, WS-I
will not collect any personal information about you, unless you voluntarily choose to provide it tous (e.g., by registration, survey, etc.). If you do not want your personal information collected andprocessed, please do not provide it.
9.1 Privacy Disclosures; Personal Information
For each type of personal information collected by the Public Web Site, information is provided
below in the following five areas:
Description: A description of the personal information that is collected by a particular WS-I
Public Web Site resource or service.
Collection: The mechanisms used to collect your personal information.
Opting-In: Whether and how you may choose to provide, and allow WS-I to use, your personal
information.
Opting-Out: Whether and how you may choose not to provide, or allow WS-I to use, yourinformation.
Information Access: How and where your personal information may be seen and used byothers.
9.2 Privacy Disclosures; Non-personal Information
Description: Non-personal information is described in section 2.2 above.
Collection: Non-personal information may be automatically collected by the Public Web Siteinfrastructure.

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
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WS-I Online Privacy Statement

Opting-in: Your non-personal information is collected by default for all interaction with the Public
Web Site.
Opting-out: If you do not want this information collected, please do no use the Public Web Site.
Information Access: This information may be made available to WS-I members, 3rd party
contractors, and the public.
9.3 Feedback
Description: Feedback is sometimes requested on material that is posted on the Public Web
Site.
Collection: You send feedback to WS-I via email. This email is collected in WS-I email archives,and may be forwarded to WS-I members or other recipients via list reflectors. Your email
address, name, and any information included in the email or email attachments is collected.
Opting-in: Your personal information is collected when feedback is sent to WS-I.
Opting-out: If you do not want this information collected, do not send feedback.
Information Access: Feedback is available to all WS-I members.
9.4 Membership Requests
Description: To request membership in WS-I, an email message is sent to the WS-I
administration team.
Collection: Membership requests are sent to WS-I via email. This email is collected in WS-I
email archives, and may be forwarded to WS-I members or other recipients via list reflectors.
Opting-in: This information is collected when membership request emails are sent to the WS-I
mailing list for membership requests.
Opting-out: If you do not want this information collected, do not send membership requests via
email.
Information Access: Requests for membership, and the supporting documentation is available
to the WS-I administrative organization and WS-I's Officers and Directors.
Submitted
membership material is not available to the general WS-I membership or the public.
9.5 Other E-Mail to WS-I Addresses
Description: WS-I provides a number of email addresses to facilitate communication between
the organization and the public. When sending an email message to any WS-I list, the following
policies apply.
Collection: Email sent to WS-I mailing addresses is collected in WS-I email archives, and may
be forwarded to WS-I members or other recipients via list reflectors.
Opting-in: This information is collected when emails are sent to the WS-I mailing lists.

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
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WS-I Online Privacy Statement

Opting-out: If you do not want this information collected, do not send email to WS-I email lists.
Information Access: Email archives and mailing list subscriptions are available to all WS-I
members. Any WS-I member may receive your email.
9.6 Other Collection of Personal Information.
To the extent that WS-I collects personal information in addition to that set forth above, WS-I shalluse such information for the purposes for which it was collected and otherwise in furtherance of
its organizational objectives pursuant to this Privacy Statement, and to make Section 9 consistent
with Sections 2, 4, 5, 6 and 7.
10. Members-Only Web Site Information Gathering
The WS-I Member Web Site is at members.ws-i.org.
When using the Member Web Site, we track personal user information in order, for example, tosupport collaboration, ensure authorized access, and enable communication between WS-I
members.
10.1 Privacy Disclosures; Personal Information
For each type of personal information collected by the Member Web Site, information is provided
below in the following five areas:
Description: A description of the personal information that is collected by a particular WS-I
Member Web Site resource or service.
Collection: The mechanisms used to collect your personal information.
Opting-In: Whether and how you may choose to provide, and allow WS-I to use, your personal
information.
Opting-Out: Whether and how you may choose not to provide, or allow WS-I to use, yourinformation.
Information Access: How and where your personal information may be seen and used byothers.
10.2 Privacy Disclosures; Non-personal Information
Description: Non-personal information is described in section 2.2 above.
Collection: Non-personal information may be automatically collected by the Member Web Siteinfrastructure.
Opting-in: Your non-personal information is collected by default for all interaction with theMember Web Site.
Opting-out: If you do not want this information collected, please do no use the Member Web
Site.

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WS-I Online Privacy Statement
Information Access: This information may be made available to WS-I members, 3rd party
contractors, and the public.
10.3 Requesting a User AccountDescription: WS-I member organizations may request an account for their representative toaccess to the WS-I document management system and member communications. These
accounts are requested by sending an email to the WS-I administrator, who will then responddirectly with a user name and password.
Collection: When you send an email to the WS-I administrators to request an account, theinformation you provide is used to verify that you are affiliated with a member company. As a partof this process, we may request additional information to assist in verification.
Opting In: When requesting a user account from WS-I, this information is collected.
Opting Out: If you do not want to share this personal information, do not request a member
account for the Member Web Site.
Information Access: Your password is available to and may be changed only by you and WS-I
administrative staff.
10.4 Member Web Site
Description: Use of the Member Web Site requires a user name and password.
Collection: As the Member Web Site is navigated, and changes are made to documents andother resources available on the site, all activities are tracked along with the individual user
account.
Opting In: This information is collected automatically when the Member Web Site is used.
Opting Out: If you do not want this information collected, do not use the Member Web Site.
Information Access: When you use your account to change documents, sign up for events,
subscribe to mailing lists, or otherwise interact with the Member Web Site, this information istracked, and may be visible to other WS-I members.
10.5 Meeting Minutes and Attendance Reports
Description: Meeting minutes and attendance reports are kept for each WS-I Working Group inorder to track activities and standing.
Collection: Each Working Group secretary documents the discussions and attendance.
Attendance information is provided to the management team at Virtual, who incorporate that
information into good standing reports that are issued weekly.
Opting In: Attendance is tracked automatically when a member attends a meeting. If they makecontributions to the discussions, take action items, or otherwise participate, this will be
documented in the minutes of the meeting.

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WS-I Online Privacy Statement

Opting Out: If you do not wish to have attendance and/or meeting participation tracked, do notattend WS-I meetings.
Information Access: Meeting minutes and attendance reports are visible to all WS-I members.
10.6 Chat Facilities
Description: Chat facilities are used to help communicate during WS-I meetings. The meeting
participants may augment the discussions with other online communication.
Collection: The chat server automatically logs participation and messages that are sent.
Opting In: You provide your information when you connect to a chat session.
Opting Out: If you do not want your personal information collected, do not participate in online
chats for WS-I meetings.
Information Access: Messages that you send over the chat system may be logged and archived
as a part of WS-I records. This information is visible to all WS-I members.
10.7 Source Code Management Systems
Description: A significant aspect of the WS-I activities is the development of tools andapplications. WS-I provides a Source Code Management (SCM) system to facilitate collaborative
development and change management.
Collection: The SCM facilities automatically associate your personal information with specificchanges to files that are submitted or changed, or when you directly access the stores.
Opting In: You provide your information when you access the SCM system.
Opting Out: If you do not wish your personal information to be collected, do not access the SCM
system.
Information Access: Access to the Source Code Management system and all the change
tracking information it contains, is available to all WS-I members.
10.8 Event Registration
Description: WS-I provides online registration facilities for meetings and events. This is amechanism for meeting chairs and coordinators to understand who will be participating, and what
resources are needed to support the meeting.
Collection: Your name and account information is collected when you register for meetings andevents using online facilities. If there is a registration fee, your billing or credit card information iscollected when you provide it.
Opting In: Your information is collected when you register for meetings and events on theMember Web Site.
Opting Out: If you do not want to have this information collected, do not use WS-I's online
meeting registration facilities.
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WS-I Online Privacy Statement

Information Access: The list of attendees registered for a meeting or event is visible to all WS-I
members. If credit card and other sensitive supporting personal information is collected as a partof event registration, access to this information is available only to WS-I, its registration staff andsupporting vendors as required to complete registration.
10.9 WS-I Mailing Lists
Description: WS-I provides mailing lists for its membership to facilitate communication anddeliverables development. This is one of the primary communication mechanisms for theorganization.
Collection: The WS-I list server collects your personal information when you subscribe to a
mailing list. When you send an email to the list, your personal information is contained in it, andis stored in mail archives.
Opting In: Your information is collected when you subscribe to a mailing list or send a message
to the list.
Opting Out: If you do not want your personal information collected in this way, do not use WS-I
mailing lists.
Information Access: The list of individuals subscribed to the mailing list is available to all WS-I
members. Messages sent to the list are stored in archives on the Member Web Site, and are
visible to all WS-I members.
10.10 Other Collection of Personal Information.
To the extent that WS-I collects personal information in addition to that set forth above, WS-I shalluse such information for the purposes for which it was collected and otherwise in furtherance of
its organizational objectives pursuant to this Privacy Statement. If you do not want informationcollected for WS-I’s use in this manner, do not provide such information to WS-I.
11. Disclosures Required by Law
Please be aware that in certain circumstances, it is possible that personal information may besubject to disclosure pursuant to judicial or other government subpoenas, warrants, or orders.
Notwithstanding anything to the contrary in this Privacy Statement, WS-I may disclose yourpersonal information as required by law or to protect or defend its rights or the rights of its
members and other users, and may transfer, sell or assign your personal information to third
parties as a result of a merger, consolidation or combination of WS-I with another entity that has asimilar purpose.
12. Enforcement of this Statement
If you have questions regarding this statement, you should first contact the WS-I staff at the email
address provided in the “Contacting Us” section (Section 14) below. If your inquiry has not beensatisfactorily addressed, you should then contact WS-I outside counsel, Jeffrey D. Neuburger ofBrown Raysman at (212) 895-2320.
13. Changes to this Statement

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
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WS-I Online Privacy Statement

If there are updates to the terms of this Privacy Statement, we will post those changes andupdate the revision date of this document so you will always know what information we collectonline, how we use it, and what choices you have.
14. Contacting Us
Please see our FAQ for common questions about using materials from the WS-I Web site.
Questions about this notice can be directed to secretary@ws-i.org.
Before WS-I is able to provide you with any information or correct any inaccuracies, we may ask
you to verify your identity and to provide other details to help us respond to your request. We will
endeavor to respond within an appropriate timeframe.

Copyright © 2003 by The Web Services-Interoperability Organization (WS-I) and Certain of its Members.
All Rights Reserved.