MINUTES OF THE SPECIAL MEETING OF THE BOARD OF COMMISSIONERS OF BLAINECOUNTY, STATE OF OKLAHOMA, ON JULY 1, 2016, IN WATONGA, OKLAHOMA.
The Blaine County Board of Commissioners met with the following members present:
Jonathon Cross, Chairman Raymond Scheffler, Vice-Chairman; Mike Allen, Member;and Della Wallace, County Clerk.
Others present were: Cynthia Arnold, Rhonda Lance, Jill Driever, Anita Cowan, Brenda
Rice, Rian Parker, Margarett Parman, Donna Hoskins, Debora Glasgow, SWODA.
The advance public notice for the meeting was posted on three exit doors to theCourthouse and in the County Clerk’s Office on June 29, 2016, at 9:00 AM.
------------Allen made a motion to approve todays Agenda amended to include approval of 50 %of FY 15-16 Budget for FY 16-17, seconded by Scheffler. Voting aye were Allen, Schefflerand Cross.
-------------UNFINISHED BUSINESS:
NEW BUSINESS:
Scheffler made a motion to approve the Appropriations for July, 2016 and Carryover
Appropriations from FY 15-16. Allen seconded the motion. Voting aye were Scheffler,Allen and Cross.
APPROPRIATIONSAMOUNTSALES TAX FUNDHIGHWAYHIGHWAY CBRIFSHERIFF SERVICE FEE
CANTON LAKE FUND
COUNTY CLERK LIEN FEE
COUNTY TREASURER’S FEE
COUNTY CLERK RM & P FEESHERIFF DOC FUNDLODGING TAXLAW LIBRARY FUNDRESALE FUND
BLAINE COUNTY DRUG COURT
B.C. EMERGENCY MANG FUNDASSESSOR REVOLVING FUND
COMMISSARY FUND
BLAINE COUNTY FIRE DEPARTMENTENHANCED 911
COURT CLERK PAYROLL$187309.93$249772.60$ 11540.10$ 20554.02$ 4102.40$ 19557.00$150.00$ 6930.00$ 1800.00$ 6330.90$713.62$ 6485.08$800.00$ 3750.00$ 1603.00$501.87$ 93514.50$ 7342.68$ 3780.92

CARRYOVER APPROPRIATIONS FY 15-16

AMOUNTSALES TAX FUNDHIGHWAY DIST #1
HIGHWAY DIST #2
HIGHWAY DIST #3
HIGHWAY DIST #2 – ETR
HIGHWAY DIST #3 – ETR
HIGHWAY DIST #1 CBRIFHIGHWAY DIST #2 CBRIFHIGHWAY DIST #3 CBRIF
BUILDING FUNDSHERIFF SEIZURE FUNDSHERIFF SERVICE FEE
CANTON LAKE FUND
COUNTY CLERK LIEN FEE
COUNTY TREASURER’S FEE
COUNTY CLERK RM & P FEESHERIFF DOC FUNDLODGING TAXLAW LIBRARY FUNDRESALE FUND
BLAINE COUNTY DRUG COURT FUND

$2055810.69$ 321266.50$ 302884.71$ 481145.50
425000.00$ 325000.00$ 293839.63$ 30992.22$ 372378.88$ 62858.70$169.14$127318.24$ 4790.46$160206.80$ 13774.19$ 47843.71$ 55336.57$168847.80$861.31$145155.37$ 18610.47

D.A. DRUG ENFORCEMENT FUND
$ 5271.83
B.C. EMERGENCY MANG. FUND
$ 73775.65
ASSESSOR REVOLVING FUND
$ 20924.27
SHERIFF COMMISSARY FUND
$ 8634.54
BLAINE COUNTY FIRE DEPARTMENTS$965207.79
ENHANCED 911$852361.98
COURT FUND PAYROLL$ 5002.37------------Allen made a motion to approve the following Blanket Purchase Orders, which are on
file in the County Clerk’s Office for public inspection on Monday through Friday from 8:00
AM to 4:00 PM, seconded by Scheffler. Voting aye were Allen, Scheffler and Cross.
----------Allen made a motion to approve Contracts for FY 16-17 between Britton, Kuykendall &Miller and Blaine County; Clean Slate Solutions for Alcohol and Drug Testing for the Sheriff,District #1, District #2 and District #3 and TASC for valuation of Oil and Gas Properties for
the Assessor, and Mart Tisdal, Attorney at Law for the Assessor. Voting aye were Allen,Scheffler and Cross.
------------Scheffler made a motion to approve a Cooperative Extension Services Agreement
between the Oklahoma State University acting for and on behalf of its Cooperative
Extension Service and the United States Department of Agriculture and the Board ofCounty Commissioners. Allen seconded the motion. Voting aye were Scheffler, Allenand Cross.
------------Scheffler made a motion approving a Resolution for ACCO-SIF (Worker’sCompensation) and a Resolution for ACCO-SIG (Property Insurance) for FY 16-17 Allen
seconded the motion. Voting aye were Scheffler, Allen and Cross.
------------Allen made a motion approving Resolutions Designating County Depository Banks;
Authorizing the County Treasurer to invest county funds, Authorizing the County Treasurer
to credit Election Board personal service account and general fund employees benefits
account for reimbursed election expenses; for a Contract with Kellpro for hosting,website maintenance and all website upgrades for Blaine County; and Authorizing theCounty Treasurer to transfer the balance of $1,229.21 remaining in the Excess Collections
Account of the Sinking Fund to the General Fund and apportioned to the County General
Account. Scheffler seconded the motion. Voting aye were Allen, Scheffler and Cross.
------------A motion was made by Scheffler, and seconded by Allen to approve Resolutions setting
Retirement Contributions for FY 16-17, and to Reimburse Election Board personal services,
part-time help or maintenance and operations accounts for staff who worked extra
hours. Voting aye were Scheffler, Allen and Cross.
------------Allen made a motion to approve Resolutions extending agreement with Comdata Corp;
extending an agreement with Mercy Clinic of Oklahoma Communities-Watonga for careof prisoners; extending an agreement with Mercy Hospital Watonga for the care ofprisoners; extending an agreement with Lattice for inmate phones; extending anagreement with CMT Advantage for fingerprinting; extending an agreement with theTown of Okeene for dispatching, housing of prisoners and mutual aid; extending anagreement with TSCI (Tiger Commissary) for inmate services; extending an agreementwith the Sheriff of Major County for law enforcement assistance and mutual aid; and,extending an agreement with the Town of Canton for the housing of prisoners and mutualassistance. Scheffler seconded the motion. Voting aye were Allen, Scheffler and Cross.
------------A motion was made by Scheffler and seconded by Allen approving Resolutions
extending mutual assistance with Dewey County, Custer County, Caddo County,
Canadian County, Kingfisher County, Woodward County, the City of Weatherford, City ofThomas and the City of Enid. Voting aye were Scheffler, Allen and Cross.
------------Allen made a motion to approve Resolutions extending an interlocal agreement with theNorth Canadian River Soil Conservation District; extending an agreement with the U.S.
Department of Agriculture, APHIS-Wildlife Services, and Oklahoma Department ofAgriculture, Food & Forestry; extending an interlocal agreement with CED #7 – Wind
Power Projects; extending an agreement with the Geary EMS; extending an interlocal
agreement with the Town of Greenfield; and extending an interlocal agreement with theCity of Geary for District #1. Scheffler seconded the motion. Voting aye were Allen,Scheffler and Cross.
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Scheffler made a motion to approve Resolutions extending an interlocal joint agreement
for law enforcement between the Blaine County Sheriff’s Department and the Town ofLongdale; extending an interlocal agreement with the City of Geary for housing ofprisoners and mutual aid; and extending an interlocal agreement with the City ofWatonga for housing of prisoners and law enforcement assistance mutual aid. Second
was by Allen. Voting aye were Scheffler, Allen and Cross.
-----------A motion was made by Allen and seconded by Scheffler to approve Resolutions
extending the lease/purchase agreement with John Deere Financial for two (2) 2012
672G JD Motor Graders for District #1; extending the lease/purchase agreement withCommunity National Bank of Okarche for two (2) 672G JD Motor Graders for District #1;
extending the lease/purchase agreement with Warren Cat for six (6) 12M2 Cat Motor
Graders for District #2; extending the lease/purchase agreement with Welch State Bankfor a Komatsu PC210LC-10 Excavator for District #2; extending the lease/purchaseagreement with Warren Cat for a CAT 324 EL Excavator for District #3; extending thelease/purchase agreement with Warren Cat for three (3) 12M2 Cat Motor Graders forDistrict #3; extending the lease/purchase Agreement with Warren Cat for one (1) 12M3
Cat Motor Grader; and extending the lease/purchase agreement with Warren Cat for a2014 D6T Dozer for District #3. Voting aye were Allen, Scheffler and Cross.
------------A motion was made by Scheffler and seconded by Allen to approve the following
Resolutions. Voting aye were Scheffler, Allen and Cross.
Extending an agreement with Neopost/Summit Business Systems for an IN 750 Seriesmailing system for the Treasurer, Assessor, Court Clerk and County; extending a rental
agreement with Oklahoma Copier Solutions for a Sharp 550N Copier for OSU Extension;
extending a lease agreement and maintenance agreement with Oklahoma Copier
Solutions for a Sharp MX2604 for the Treasurer and a Sharp MXM 283N for the Assessor;
extending a maintenance agreement with Enid Typewriter for a Savin 2545D copier for
the County Clerk, a Savin 8025 D Copier for the Sheriff, a Savin 9240 and Savin 4045E for
the Court Clerk and a Savin MP3053SP for the Emergency Manager; extending a rentalagreement and maintenance agreement with Enid Typewriter for a Savin 6054 copier for
the County Clerk; extending the agreement with ThyssenKrupp Elevator Corporation;
extending an agreement with Terminix for pest control for the Courthouse and Sheriff’s
Building; extending an agreement with Pioneer Business Solutions for Phone Service for
the Courthouse and Sheriff’s Office; extending an agreement with Kellpro for District #1,District #2, District #3, Assessor, Sheriff, County Clerk and Court Clerk; extending anagreement with TM Consulting for the County Clerk and the Treasurer; Mercy Hospital
Watonga, Dennis Espy, Carolina Renteria and Jose Renteria for the Blaine County HealthDepartment; extending an agreement with Simplex Grinnel for the maintenance of thesmoke alarm system for the Courthouse and Blaine County Sheriff; extending anagreement with Simplifile for electronic recording for the County Clerk; extending
agreement for the District Attorney’s office for West Law, OOSI Leasing LLC for a Hewlett
Packard laser printer and ditigal color printer.
-------------Scheffler made a motion to approve the Financial Statement of the Resale Property Fundfor the Treasurer. Second was by Allen. Voting aye were Scheffler, Allen and Cross.
------------Scheffler made a motion to approve the NODA dues for 2016-2017. Allen seconded themotion. Voting aye were Scheffler, Allen and Cross.
------------Allen made a motion to approve an Agreement between Blaine County and the City ofWeatherford for 911 Call Answering and Emergency Dispatching Services and the E-911
Interlocal Cooperative Agreement between SouthwestOklahoma Regional 911
Association (SWOR 911) and Blaine County. Scheffler seconded the motion. Voting ayewere Allen, Scheffler and Cross.
------------Scheffler made a motion to approve Receiving and Requisitioning Officers andEmployees for Mike Allen, District #1 Commissioner. Allen seconded the motion. Votingaye were Scheffler, Allen and Cross.
------------Scheffler made a motion to approve Receiving and Requisitioning Officers for OSU
Extension. Allen seconded the motion. Voting aye were Scheffler, Allen and Cross.
-----------A motion was made by Allen and seconded by Scheffler to approve a Juvenile
Detention Contract for FY 2016-2017 between Texas County and Blaine County. Votingaye were Allen, Scheffler and Cross.
-------------Allen made a motion to approve a Professional Services Agreement with the Committeeof Concern, Inc., dba Multi-County Youth Services and Blaine County for FY 2016-2017.
Scheffler seconded the motion. Voting aye were Allen, Scheffler and Cross.
------------Scheffler made a motion to approve 50% of FY 2015-2016 Budget for FY 2016-2017. Allen
seconded the motion. Voting aye were Scheffler, Allen and Cross.
------------Scheffler made a motion to adjourn the meeting, seconded by Allen . Voting aye were
Scheffler, Allen and Cross.
__________________________________________JONATHON CROSS, CHAIRMANATTEST:____________________________________DELLA WALLACE, COUNTY CLERK(SEAL)__________________________________________RAYMOND SCHEFFLER, VICE CHAIRMAN__________________________________________
MIKE ALLEN, MEMBER