APSS-APPOS 2021
13th Combined Meeting of Asia Pacific Spine Society &Asia Pacific Paediatric Orthopaedic Society]― Hybrid Meeting ―Manual: How to Create your Presentation Data File

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Upload presentation data file*

Steps to follow when creating your presentation data file
Please create your presentation in line with the steps below.
After creating your presentation data file, please send it to the congress secretariat
via the submission page (which you will be notified of at the end of April).
Create presentation
slides (PPT)ー Table of Contents ーPrepare torecord

Recordaudio

Create videofileUpload
presentation data
file*
*We will notify you of the details
to upload and submit yourpresentation data file before thesubmission period starts.

1. Before recording ……………………………………………………………………………………………………………p. 3
2. Title slide (Example)………………………………………………………….……………………………………………p. 4
3. Create Conflict of Interest (COI) slide ………………….…………………………………………………………p. 5
4. Record audio……………...……….…………………………………………………………………………………………p. 7
5. Prepare PC & equipment for recording……………………….………………………………………………… p. 6
6. Operation during recording……………………………………………………………………………………………p. 8
7. Confirm audio on each slide………………………..…………………………………………………………………p. 9
8. How to revise audio recording on a specific slide……………………………………………...………… p. 10
9. Create video file ………………………….…………………………………………………………………………………p. 122

1. Before recording• Create your presentation slides, we recommend using PowerPoint to makeyour presentation.
(Windows: PowerPoint 2013 or later, Mac: PowerPoint 2019 or Office 365)
• Prepare your Desktop/Laptop computer with a microphone and camera.
(Some PCs have a built-in microphone and camera）

The video format to be created must be a mp4 file.
• Please create your presentation slides in the following order:
1st slide:

Title, name, affiliation

2nd slide:

Conflict of Interest declaration (COI)

3rd slide and onwards:

Content of your presentation

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2. Title Slide (Example)

APSS-APPOS 2021

Your Title
Affiliation (*** University)
Your Name4

3. Create a Conflict of Interest (COI) declaration slide
Please create a slide declaring any Conflict of Interests (COI).
If you do not have any COIs to declare, please state so.
(Sample slide)5

4. Prepare PC & equipment for recording• Please have your Desktop/Laptop computer and microphone ready.
• Please conduct a microphone test to confirm it is working properly (Laptop computers
equipped with a microphone, use the installed microphone; Laptop computers not
equipped with a microphone, use a plug-in external microphone).

• To prevent external noise from being recorded, please record your narration in as quiet alocation as possible.

65. Record audio
1. Click on “Slide Show” from the navigation bar at the top ofthe screen.

2. Click on “Record Slide Show”.

3. Click on “Record fromBeginning…” to begin
recording.

4. Check the 2 boxes and click
on “Start Recording”. At thispoint, the recording will begin.
＊In case this pop-up screen
does not appear, the recording
will begin automatically.

76. Operation during recording
Record audio, and advance slides as you would with a normal presentation.
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Tool bar (hide buttons, etc.)
Close to stop recording
Move to the next slide
Pause
Length of recording for the current slide
RepeatLength of recording for all slides
Return to the previous slide
Change the mouse pointer(You may use a laser pointer, highlighter, etc.)
１０・・・Indicates all slides and transitions
１１・・・Zoom
１２・・・Tab menu

Confirm recorded audio by clicking on“From Beginning” under the Slide Showtab.
87. Confirm audio on each slide

Sample slide
Department of Urology,***University

Department of *****,***University
When clicking on the speaker icon,
video options will be displayed. Click on
the play button to listen to the recordedaudio.

Play button

98. How to revise audio recording on a specific slide
2. Click on “Slide Show” from the navigation bar at the top of thescreen.
3. Click on “Record Slide Show”.

4. Click on “Record from Current Slide…”
and begin re-recording.

Sample slide
Department of Urology,***University

Department of *****,***University

1. Select the slide you would like to revise.

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8. How to revise audio recording on a specific slide

Sample slide

Depart********,
ty

5. After re-recording your audio, rightclick and select “End Show”.

119. Create video file
1. Click on “File” at the left side of the navigation bar
at the top of the screen.

Sample slide
Department of Urology,***University

Department of *****,***University

129. Create video file

4. Change the presentation quality to“Internet quality (1920 x 1080)”.

3. Click on “Create a Video”.

5. Confirm that “Use recorded timings andNarrations” is selected.

6. Click on “Create Video”.

2. Click on “Export”.

7. Save the file to a location of your discretion.
Note: Please name your file as: “Abstract no.
and your name.”
Confirm that the file name extension is “mp4.”

Save as:Save as type:

SaveCancel

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