Manual
General Use of Zoom

Content
Step 1 Download the Zoom app……………...........

Page 2

Step 2 Install the Zoom app………………………...

Page 3

Step 3 Prepare settings to join a presentation
meeting……………………………………….

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Step 4 Join a presentation meeting………………..

Page 7

Step 5 Change display name and confirm settings
after joining a meeting………………………

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Step 6 Presentation and operation precautions….

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Step 1
<Step 1>

Download the Zoom app (for PCs).
* If you have already downloaded the app, move on to the Step 2.

Downloading the client app
1) The installer is available on the official website (https://zoom.us/).
Click Download at the bottom of the homepage.

2) Access the page above and download the app from Meetings Client.

* Be sure to use the latest version.

Compatible operating systems
MacOS X 10.7 or later
Windows 7/9/8.1/10
Windows Vista SP1 or later
Windows XP SP3 or later
Ubuntu 12.04 or later
Mint 17.1 or later

Red Hat Enterprise Linux 6.4 or later
Oracle Linux 6.4 or later
CentOS 6.4 or later
Fedora 21 or later
OpenSUSE 13.2 or later
ArchLinux (64-bit only)2

Step 2
<Step 2> Install the Zoom app (for PCs).
* If the app has already been installed, move on to Step 3.

Installing the client app
1) Start the downloaded installer. Installation begins, and will complete shortly.

2) Click Sign In.

3) Register your email address (Sign Up Free).

4) An email will be sent to your email address to confirm activation. Click Activate Account.

5) Enter your login information and go to settings.
* Skip the Invite Your Colleagues page.

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Step 2
If the Zoom app is already installed<Step 2> Update your Zoom app (for PCs) to the latest version※If you started from ＜STEP1＞, you do not have to take this step.

1) Sign in to Zoom

3) Click on “Check for Updates”

2) Click on the icon located in the upper right corner

4) If an update is available, click on “Update”

Update Available

No need to update

Once the Zoom update is completed, please restart your PC.
4Step 3
<Step 3> Prepare settings to join a presentation meeting

Before joining a meeting, sign in to Zoom and test the video and audio.
We recommend using a headset microphone1) Sign in to the Zoom app.

2) Click the settings (gear) icon.

3) Change the video settings.

← Check this box.

← Check this box andchoose “Manual”.

Check this box.

* If you are using an external webcam, select the camera and change the settings.

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Step 34) Check the audio settings.

* Click Test Speaker to check that you can hear the audio properly.
Click Test Mic to check that your microphone is working properly andyou can hear your voice.

6Step 4<Step 4> Join a presentation meeting
The congress secretariat will send you a URL and password to join a presentation
meeting on Zoom.
Make sure to join the session at least 60 minutes before the start of the session.
At the start, there will be a connection test and a simple explanation.
* The URL indicated on the schedule is for attendees, and differs from the URL formoderators and speakers. Make sure to join the meeting from the URL sent to you by email.

1) Sign in to the Zoom app.

2) Open the URL shown in the email andclick the button below.

* If you have not installed the Zoomapp, return to Step 1 and install it.

3) Click Join with Video.

4) Click Join With Computer Audio.

7Step 45) Be sure to join the meeting at least 60 minutes before the session starts.

* The screenshot above indicates that the host (administrator) is not ready yet.
Please wait until the host starts the meeting.

6) Screenshot when joining a meeting

Speaker A* We recommend a wired Internet connection.
An unstable Internet connection will cause poor image quality, intermittent
video/audio, and may affect the overall audience experience.

8Step 5<Step 5> Change display name and confirm settings after joining a meeting

1) To change display nameRight-click the video of yourself.

Enter “Speaker or Moderator”
and your name.
Ex) Moderator_John Smith

2) For those that have not yet checked your video and audio settings

After selecting Video Settings, refer to Step 3 ( 3) and 4) ).

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Step 6
<Step 6> Presentation and operation precautions

Note
Depending on your specifications, your PC may become slow if apps and software
programs other than Zoom and PowerPoint are running. Make sure to close all
unnecessary apps and programs.
Additionally, we recommend the use of a headset microphone when speaking.

Notes for when speaking and not speaking
Make sure to mute your microphone except when you speak.
Failure to follow this rule will cause a howling of the audio and make it
difficult for the audience to hear.
Moderators should ask speakers to unmute their microphone if they forget
to do so.

When speaking

When not speaking

The microphone is unmuted.

The microphone is muted.

If video is used, unmute your microphone when you speak.

When video is playing

When video is not playing* The host (operator) will conduct an audio and video test with moderators and speakers
60 minutes before the start of a session. Please ask the host any questions you may have.

10Step 6
Operation screen
Switch by clicking

All participants who can speak will be displayed.

Participant who is speaking will be displayedon a large screen.

In the full screen mode, the size of a selected screen is maximized.

Unmute/mute your microphone

Chat* Function will not be used.

Turn on/off video of yourself

Share your screen* Function will not be used.

View participants

Leave the meeting.
* Do not click on this button until theend of session.

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Step 6
Presentation

When your turn comes
1) The operator will broadcast the presentation video you previouslysubmitted.
2) After the end of your video presentation, the Moderator will ask youquestions, so please unmute your video and microphone to answer thequestions.

When speaking
Mute your microphone

When not speaking
Unmute your microphone

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Step 6
Screen Share *For those who have not submitted the presentation data in advance.
For those who have not submitted the presentation data in advance,
please share your screen by yourself to give a presentation.

2

3

4
1

1.

Select the green “Share Screen” button.

2.

Select your slides.

3.

If your slides have audio, click “Share computer sound”.

4.

Click the blue “Share Screen” button .

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Step 6
How to do Q&A Section
Q&A is only available during the designated Live-streaming Date/time throughthe Zoom. If you have any questions from On-line participants, please follow thesteps below.

1. Click this icon to see thequestions from participants.
*Only Moderators can see all ofthe questions.

2. Read the questions aloud sothat all participants can know it.
*Depending on the remaining
session time, please select thequestions.

*Also, do not click both button.

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