FY202４
Nursery School/Authorized Kodomo-en/Kindergartens

Admission・User Guide（Translated in Oct 202３）

Please read before application surely.
Contents
Education・Childcare Benefit Certification System・・・・・・・・・１
Application for Education・Childcare Facility
１．Those who can apply (Eligible Class２･３)・・・・・・・・・・３
２．Applying Procedures (Eligible Class 2・3)・・・・・・・・・・・５
３．Required Documents for Application・・・・・・・・・・・・・６
４．Date of Admission/ Application deadline/ Screening (Eligible Class2・３)・９５．In case that applying child cannot be admitted Eligible Class2・３ ・１１
６．Points to note about application・・・・・・・・・・・・・・・１２
７．Wide Area Application・Application for a non-residents of Hirosaki City・１３
Procedures to Change Education・Childcare Benefit Certification (/Facility Usage
Certification) ・・・・・・・・・・・・・・・・・・・・・・・・・・・・１５Childcare Fees
１．Determination of Childcare Fees・・・・・・・・・・・・・・１７
２．Free Pre-School Education and Childcare Fees・Meal Fees (side dishes
and snacks)・・・・・・・・・・・・・・・・・・・・・・・・・１９
３．Payment of Childcare Fees・・・・・・・・・・・・・・・・・２０
FAQ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・２１
Criteria of Screening・・・・・・・・・・・・・・・・・・・・・・・２５
How to check the Municipal Residents Tax・・・・・・・・・・・・２７【Contact】 Childcare Division of Hirosaki City

〒０３６－８５５１
１－１Kamishirogane-cho Hirosaki City
TEL ０１７２－３５－１１３１(Direct Line)

Education・Childcare Benefit Certification System◆Benefit System
When you use facility which is applicable to benefit system, prefecture
or city government will pay all or part of the cost for education andchildcare.
This benefit system is “Receipt of legal representation” that benefit
costs are not paid to guardians, but to the education and childcare
facilities directly to cover the cost certainly. (Kindergartens adopted
the new Comprehensive Support System for children and child rearing, and Authorized Kodomo-en are applicable.)
Receipt of legal representation
Hirosaki City

Pay all or part of the cost to
the facilities as receipt of legal
representation.

Certify the necessity ofeducation and childcare.

Providing education and childcare service.

Pay childcare fees
Facilities(Only for 0-2 y/o class)Service

p. 1

Users

◆Education・Childcare benefit Certification
You have to submit the application form to apply the preferred facilities. Depending on the reason for requiring childcare, Hirosaki City
will process and certify the necessity and the duration of childcare
needed with standards determined by government.
Depending on your type of approved classification, the kinds of childcare facilities and services that you are eligible to use may vary.
●Type of Approved Classification
Standard of Certifi
cationNecessity of Ch

Education/Childcare H

ildcareours

Education forNOChildren age(Require educat

over 3 y/o

ion only)Childcare for

YES

Children age(Require childc

over 3 y/o

are only)Childcare for

YES

Children age(Require childc

under 3 y/o

are only)

Eligible Class
1

Eligible Class
2

Eligible Class
3

Standard Education(４hours)

Applicable Facilities□Kindergartens□Authorized Kodomo-en(Education/Kindergarten Quota)

Standard TimeChildcare(11hours)□Authorized Kodomo-en(Childcare/Nursery School Quota)

Short Time Childcare(８hours)
Standard TimeChildcare(11hours)
Short Time Childcare(８hours)□Nursery School□Authorized Kodomo-en(Childcare/Nursery School Quota)□Nursery School□(※Regional Childcare Services)※The available age and childcare hours may vary depends on the facilities.
※There is no facilities provide regional childcare services in Hirosaki City.
※There are not only Authorized Facilities (Kindergartens/Nursery
School/Authorized Kodomo-en), but also Non-Authorized Facilities(including Company-led Nursery School). If you prefer to apply to
Non-Authorized Facilities, please apply directly to the facility.
※Those who wish to apply to Kindergartens or Authorized Kodomoen with Eligible Class 1, please contact your preferred facility andcheck the availability. If it’s available, you have to submit the application form to the facility 7days prior to the first date of use.
※Please check P.24 to check about Kindergartens that have not
adopted New System for children and child-rearing.

p. 2

Application for Education・Childcare Facility
１．Those who can apply

Eligible Class２・３

Either of the following reasons below is required for applying childcare.
The reason for applying childcare① Guardians who go to work
② Guardians who will be giving birth③ Guardians who are sick or who have mental or physical disability④ Guardians who have to take care of sick or disabled relatives
throughout the day⑤ Guardians who have to do restoration and reconstruction due to dis aster⑥ Guardians who are currently looking for job⑦ Guardians who are in school or under vocational training(not include correspondence school, hobby or culture classes⑨ Guardians who suffered from domestic violence⑩ Situation similar to one of the aforementioned circumstances※If there is no capacity of preferred facilities, the applying child cannot
be enrolled in the preferred facility even the applicant have above reasons for applying childcare.
※If preferred facility does not have enough size of childcare rooms or
the number of nursery teachers, there are cases that the applying child
may not be enrolled in the preferred facility even there is capacity.
For Guardians planning to have parental leave or return to work
If it’s new application, the child can be enrolled in a Kindergarten or Authorized Kodomo-en with Certificate of Eligible Class 1. Since guardians under parental leave are able to take care of their child at home, they are
not eligible to apply a Nursery School or an Authorized Kodomo-en with Certificate of Eligible Class 2 or 3 during parental leave.
Guardians cannot apply with the reason for parental leave, but guardians canapply when they return to work from parental leave. And the reason for applying childcare will be ①Guardians who go to work.
The date of returning to work
From 1st to 15th of the month

From 16th to the end of the monthApplicable date of admission
From 1st of previous month of the returning datest
From 1 of the month of the returning
date

p. 3

◆Classifications of the required duration of childcare Eligible Class 2・3○Eligible Class 2 and 3 are classified as “Standard Childcare” and “Short
Time Childcare” in accordance with the required duration of childcare. The
childcare fees differ with classifications of required duration of childcare as well.

If the required duration of childcare is less than 48 hours per month,
you cannot get certificate of the necessity of childcare and cannot apply.
Standard Childcare ⇒Extend Time

Short Time Childcare ⇒Extend Time

(Extra fees)(Extra fees)

Extend Time

Max. of 11hours per day(Extra fees)
Extend Time

Max. of 8hours per day(Extra fees)

Standard Childcare① Working②

Pregnancy/ChildbirthMax. of 11hours per day③ Guardian’s sick or disability④

Nursing/Caring for relatives⑤ Disaster recovery⑥

School or Training attendance⑦ Abuse ・Domestic Violence⑧

Other special reason① Working②

Nursing/Caring for relatives(Required duration of childcare is more

③ Job-seeking④

School or Training attendance

than 48hours/month at least or less than

⑤ Other special reason(Required duration of childcare is
120hours/month or more)

Short Time Childcare
Max. of 11hours per day

120hours/month)※ If the reason for

applying childcare of one of guardians correspond “Short

Time Childcare”, then the classification will be “Short Time Childcare”.
※ Even if the classification is “Standard Childcare”, you can choose “Short Time Childcare” byrequest.

○ Validity period of education and childcare benefit certification as below.

Eligible Class 1・2 ⇒ Before entering primary school
Eligible Class 3 ⇒ Until 2 days before the 3 y/o birthday
However, validity period is different in following cases.
In principal, admission will be revoked when the certification is expired.
Reasons for applying childcare
Job-seeking
School/Training attendancePregnancy/Childbirth

Validity period of education・childcare benefit certification
９0 days (３months)
Until the last day of the graduation month【Start】The first day of the month containing the date on which 8
weeks before due date (expected date)【End】The last day of the month containing the date on which 8
weeks passed after due date (expected date)Continuous use during parental leave

The last day of the month containing the date of 1 y/o birthday※Only if older siblings are admitted before parental leave, he/she cancontinue using the facility with Eligible Class 2 or 3.

p. 4

２．Applying Procedures (Eligible Class 2・3)

Please get the Application Guide, Form and Required Documents from the Childcare Division in
Hirosaki City Hall, Childcare Facilities or printout from the website of Hirosaki City.
※Before Application, please contact and visit your preferred facilities.

※お申し込みの前に、希望する施設へ連絡をして見学します。
Please submit application Form and Documents to the Childcare Division by the deadline.
※Please submit all completed required documents together. If there are any incomplete documents, Hirosaki
City cannot accept the application.

A

A

B

※About required documents, please check P.6-P.8 ※About deadline, please check P.9『
利Hirosaki
City will screen application documents.
P
用20th of previous month of the applying month.
※Wewill send theresult of screeningaround※申込締切日は、『利用のご案内
P９』をご確認ください。
の
『

ご

『

利

案

利

用“Certification of Childcare NecesYou will receiveのsity” and “Notificationof Non-acceptance”.

用 a “Certification of Childcare Necessity”, “Noti内 You will receiveの（ fication of Admission”
and “Notification of Childcare Fees”.

ご with the Facility and prepare for admission.
新 Please contact
案
案 time.
規
only for the first『『 内
内 is valid within the same fiscal year, ）※The Application
利利 （If you would like to decline
the ad（will be screened every month.
Pand application
用 新mission, please take 用
procedure of新』『 規の deadlineのdecline by the scheduled
規
を
『
利 ）
ご
ご
）
ご
利
用
案
案
P
確 ○The casePof any change of household situation
用○Change applying
facilityの内
内』
認 Please submit』required documents. ※P.15-P.16のPlease submit “Notification of Change”
to the
ご を（（を
く ※The changes
will be reflected to the certification or childChildcare Division by the deadline. ご
案 ご
新
新
ご
だ care fees fromnext month of the procedure.
案contents○Change abouthousehold or
内 確
規
規
確
さ ○Application
for facility transfer
内of certification
（ 認
）
）
認
い Please submit
application form and required documents to（P.15-P.16.
Please check required documents onPP新 くく。 the Childcare
Division by the deadline. ※After confirmation
新※The change
規 だ』』だ may effect to the screeningof transfer, you are not able to go back to the original facility
規of next month,） さををさ so please take procedure
anymore.
）immediatelyいP いごご○ Leaving the facility Nursery School …Please submit
P○Cancellation』 。
確
確。 of application“Notification of leaving” at least one day in advance before』
When you don’t need apply childcare anを認
認leaving
Authorized Kodomo-en …Please take a leavingを
ymore, please cancel the application
at theごくく
ごof Non-acceptance” will be sent※“Notification

ご Division.
Childcare Division.nter of Childcare

procedure with the facility.

確
認
く

p. 5

確
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だ

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さ

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く
い

い

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。

３．Required Documents for Application
Please submit all completed documents together.

Eligible Class 1・２・３※All documents are required for each child.

Required Documents

Eligible Class 1⇒Submit to the facility

Eligible Class 2・3⇒ Submit to the Childcare
Division

Qualification Application Form for

Required

Education・Childcare Benefit Certificate/

RequiredChildcare Admission Application Form

RequiredDocuments proving childcare necessity

Not Required※ Please check required
documents below

RequiredConsent Form

Documentation proving childcare Necessity

Required

Eligible Class２・３※Required for each parent

The reason or requiring childcare

Required Documents

Employee

Working

Required Employment Certificate

Self-employed/farmer (Including

Required Employment Certificate

helping parent’s home or working
at home)From 8 weeks before due date toPregnancy/Child birthRequiredthe end of the month containing(Front page and the page of due date),the date on which 8 weeks

Written Pledge

passed after due dateSickness

Sickness
Disability

Copies of the Maternity Handbook

Required Medical Certificate
Select Physically Disability certificate hand-

Disability (over grade 3)

book, Mentally Disability certificate handbook,or Special Education handbook

Nursing

Caring for relatives
Disaster Recovery

Required Nursing/ Caring situation Report

SelectGuardians nurse or care relatives

Nursing care insurance certificate,

Medical certificate

Required Disaster Victim Certificate

Dealing with recovery from disaster

Required Written Pledge

Job-seeking

９０Days (３Months)

Select Reception Slip of Public Employment
Security Office, Copy of Recruiting AD

School/Training

Until the last day of graduation

Required Certification of School/vocational

attendancemonthtraining curriculum, Written Pledge

Required…Please submit all required documents.

Select…Please submit one of the list

※ If you apply for more than one child at the same time, it’s possible to submit
the copy of required documents for them.

p. 6

(3) Further Document may needed depends on household situation(Not only for new applications, also require for transfer applications)

Eligible Class 1・２・３
Circumstances

RequiredDocumentation

Select・Physically or Mentally Disability certificate handbook

Applying Child has any disabilities

・Special Treatment Handbook
・Certification of special child rearing allowance
・Medical Certificate or Written Opinion of Doctor

Applying Child lives with Supporter under Duty under 65y/o (Eligible Class ２・３ )Documents to prove that the Supporter under Duty
cannot take care of the child. (Please check required
documents on P.6)※Except Job-seeking.

Select (Copy)
Those who live in the same household ・Physically or Mentally Disability certificate handis a holder of physically and mentally book・Special Treatment certificate handbook
disability handbook

・Special child rearing allowance certificate/ basic disability pension certificate

Certificate of Enrollment at Kindergarten① Kindergarten attached to School of Medicine Hirosaki University

Another pre-school age sibling is en- ②Kindergarten division of special support schoolrolled in following facilities③Short-term therapeutic institution for emotionally disability children④Welfare service for handicapped children(Child development support/medical child development support)⑤Company-led childcare facility

Applying Child has siblings living separately, but share the same livelihood.

Written petition about siblings share livelihood(Select)

Non-residents of Hirosaki City applying

・Copy of lease agreement

for a facility in Hirosaki

・Construction Contracts
・Certificate of plan to live together
Receipts of Electricity charge or water charge for eachlivelihood

Grandparents living in the same address,※Even in case living in two-family house, separated

but separate livelihood

house or household separation, we will assume thesame livelihood. Please submit the above documents toproof separate livelihood.

※ Supporter under Duty means Grandparents, Great-Grandparents
or Older Siblingsp. 7

(4) The Tax Documents for determining childcare fees
(Require for each parent) Eligible Class １・２・３

Select⚫ Individual number card ( My Number Card)⚫ Notification of Individual number⚫ Residence Certification with individual number※In order to calculate childcare fees, Childcare Division will acquire
your income and tax information with Individual number. If you had
your address outside Hirosaki City, Childcare Division will acquire theinformation from municipality of your address.
(５) Required Identity Verification Documents
When you apply, please bring documents below for identity verification.
(１) In case that the same household member come to submit theapplication documentation①Identity Verification Documents（ex: Driver’s license）(２) In case that the person who is not the same household member
come to submit the application documentation①Power of attorney②Identity Verification Documents of the person who come to submit theapplication documentation（ex: Driver’s license）【Those who plan to move in Hirosaki City andapply to the facility located in Hirosaki City 】
Generally, you have to take procedure for applying the childcare facility at thecounter of the municipality where your address located. However, if you are planning to move in Hirosaki City by 1st of applying month and it’s possible to prove
the address in Hirosaki City, you can apply directly to Hirosaki City.
Documents proving the address in Hirosaki City (Select)⚫

Copy of lease agreement⚫

Construction Contracts⚫

Certification of plan to move in※ If you cannot submit the document above, please apply at the municipality
where your address located (Wide Area Application).→P13-14※ Please noted that if you cannot verify the address in Hirosaki City on 1st of
applying month, your application will be invalid.

p. 8

４．Date of Admission/ Application deadline/ Screening Eligible Class2・３◆The date of admission and application deadline
In principle, new admission for Eligible Class 2・3 begins from the 1st of eachmonth. If the documents are uncompleted, we will not accept it. Please inspect preferred facilities with applying child in advance and submit the application document as soon as possible.

Application Deadline＜Applying for Feb/Mar/Apr 2024＞
From 1st -28th Dec 2023(on weekday from 8:30am-5:00pm)※ On 9th Dec(Sat)・10th Dec(Sun)2023 from 8:30am-5:00pm, we accept application only at the counter of Childcare Division in Hirosaki
City Hall.

※ Application deadline of April is 28th Dec, however in case thatfacilities still have capacity or some applicants decline the admission after screening, we accept additional application.
We will inform on public information brochure Koho Hirosaki
and the website of Hirosaki City in advance.
※ Those who are planning to apply for April beforehand, pleaseapply within the period mentioned above (1st-28th Dec)

＜Applying for May or later in 2024＞
By 15th of previous month of applying month (until 5:00pm)(In case 15th is on Sat/Sun/public holiday, deadline is the previous business day)※ If you submit on or after 16th, the application will be accepted for next application month.
◆Screening (coordination of childcare placement)
Admission will be decided based on defined standards of Education/Childcare
Screening of Hirosaki City.
There is capacity for each facilities and allowable range has been established.
The screening index will be determined based on application document and admission will be assigned with respect to the priority rankings of each applicants.
As for Nursery School, Childcare Division will send the screening result to guardians.
As for Authorized Kodomo-en, guardians and admitted facility will make a contract based on the screening result.
There are cases when applying child cannot be admitted to any preferred facility.
Upon applying, please consider about the case your child cannot be admitted
and how to deal with it. →P11

p. 9

◆Notice of Screening Result
・Childcare Division will send the screening result (being admitted or not) toguardians by mail. The schedule of notification is below.

＜Application for April 2024＞
Applications submitted in Dec
Regardless of the result, we will send the screening result in the beginning of Feb
by mail. In case that applying child cannot be admitted for the first screening, we
will have second screening with additional application and sent the result in theend of Feb only if applying child is admitted.
In case there are vacancies after second screening because of cancellation orleaving from facility, we will have third screening with additional applications andsend the result in the end of Mar only if applying child is admitted.

Additional Application
Additional applications will be screened as second screening.
Regardless of the result, we will send the screening result in the end of Feb
by mail. In case there are vacancies after second screening because of cancellation or leaving from facility, we will have third screening with additional applications and send the result in the end of Mar only if applying child is admitted.

＜Application for May or later in 2024＞
Regardless of the result, we will send the screening result by mailaround 20th of previous month of applying month.
・After getting the result of admission, please contact the facility andget prepared for the admission.
・If you plan to decline the admission, please take procedure at theChildcare Division by the designated deadline.
・In case that your child cannot be admitted, your application willcontinue to be screened each month during the same fiscal year.
However, please note that after 1st notification of the screening
result, we will not send the result until your child is admitted.
In addition, when you would like to change the applying facility orcancel the application, please take proper procedure at the Childcare Division.
(Deadline of changing procedure is as same as that of application)◆ Reception Place of Application○Hirosaki City Hall Childcare Division○Iwaki Branch Public Welfare Division○Souma Branch Public Welfare Division

p. 10

５．In case that applying child cannot be admitted Eligible Class2・３◆ Procedure for changing the contents of application
We accept the change of preferred facility or adding preferred facility any
time. Please consider some preferred facilities near your address or on theway to working and so on.
You can check the availability of preferred facilities not only on website ofHirosaki City, but also by phone or at the Childcare Division.
※For admission, the preferred facility must meet the conditions such as capacity, the size of childcare rooms (for children under 2 y/o) and the number of nursery teachers.
If the preferred facility does not meet either one of those conditions, applying child cannot be admitted even the priority is high.
※The availability information on the website does not mention the capacity
for those who will return from parental leave and the number of nurseryteachers. When you would like to check the number of nursery teachers orother details, please contact the Childcare Division.
※The deadline of change of application contents is as same as application deadline.

◆ Use Kindergartens/Authorized Kodomo-en as Eligible Class 1
3 y/o Children are applicable for Eligible Class 1 to use Kindergartens or Authorized Kodomo-en. The education time for Eligible Class 1 is shorter thanthat of Eligible Class 2 and 3, but the child can combine use extended hours
childcare service for longer time.
Please refer to the list of facilities to check the detail of Kindergartens andAuthorized Kodomo-en. For application of Eligible Class 1, please apply directly to the facility. For more details, please contact the facility.
◆ Use Unauthorized Childcare Facilities
On “The list of education/childcare facilities in Hirosaki City”, you can checkinformation of unauthorized childcare facilities. For applying to unauthorizedchildcare facilities, please apply directory to the facility. For details, please contact the facility.
◆ Use Temporary Childcare Service
When you cannot take care the child temporary because of emergency, sickness, working or for refresh, you can use temporary childcare service. The
number of available days, time and price are different for each facility (reservation is needed).
We published “the list of Temporary Childcare service in Hirosaki City” on
the website, but for details and latest information, please contact the facility
directly.

p. 11

６．Points to note about application(1) Visit your preferred facilities before applying
Please visit your preferred facilities with applying child in advance to checkthe details of the facility and childcare.
Please contact the facilities directly and check the visiting time, etc.

(2) Screening Priority
Childcare Division will determine the priority of childcare necessity based on
the application documents. (P.26-27)
If you have any situation changes after the application document submitted,
please submit required documents immediately to the Childcare Division.
(P.15-16)(3) Beginning Date of Admission for New Born Baby
Even in case that admission has been confirmed as guardians return towork after childbirth, applying child cannot start using until 8 weeks passed
from the date of birth. Therefore, there is case that the child has to start
using from middle of the month or the child cannot start using within themonth. (※Even in this case, the childcare fees is the full amount of themonth.) Please contact to the facility to check the beginning date of use.

(4) Application during Parental Leave
You cannot apply newly during your parental leave because parental leave
is not an applicable reason of facility use. (As it seems you are able to takecare of the child at home.) For Application, you have to submit employment
certificate mention the date of returning to work.
※Applicable date of returning to work – P.3(5) Gradual Entry
Children who start using facility for the first time will have the term of gradual entry (temporary short time childcare) to adjust to communal life.
Please contact the facility to check the time and term of gradual entry.

(6) Facility Transfer
In case that you apply to transfer and admitted, you have to leave
the original facility. You have to apply the facility again next montheven you decline to transfer and prefer to stay.

p. 12

７．Wide Area Application・Application for a non-residents of Hirosaki City
What is Wide Area Application?
Wide Area Application is application for using facility located outside
municipality of your address because of household situation (Childbirthin home town/ Job transfer, etc.) The municipality and Hirosaki City willconsult and screen the application. Some municipalities do not accept
wide area application, so please contact the municipality where yourpreferred facility is and check whether it is applicable or not.
For resident of Hirosaki City applying for a facility located outside ofHirosaki City・
Please apply at Hirosaki City. Required Document (※１) is as same as the application for a facility in Hirosaki City.
About the deadline of wide area application, please ask the Childcare Division.
Preferred Municipality：

Deadline：

YY

Application Month：MM

DD

For non-resident of Hirosaki City applying for a facility located within
Hirosaki City・
Please apply at the municipality of your address. Please contact the municipality and check required document and deadline.
Preferred Municipality：

Deadline：

YY

Application Month：MM

DD

For those who are planning to move out or move in
The procedure is different depending on your address on the 1st of theapplying month.
Situation on the 1st of
Address outside Hirosaki City
Address in Hirosaki City
the applying monthPreferred facility locatedin Hirosaki City

Apply at Hirosaki City(※２)

Apply at the municipality
where your address locatedPreferred facility locatedoutside Hirosaki City

Apply for wide area application at Hirosaki City

Apply at the municipality
where your address located(※３)

Address on the 1st：

Deadline：

YY

Application Month：MM

DD

Scheduled Date of Move IN/OUT：
Preferred Facility：

p. 13

YY

MM

DD

※１ In principal, you will need to use application form of Hirosaki City.
However, in some cases, you need to use application form of themunicipality where you wish to apply even if you are a resident ofHirosaki City. Please contact the municipality in advance.
※２ Only in case that you can submit the certification of address in
Hirosaki as of 1st of applying month.(Require either of copy of thelease agreement, construction contracts or certificate of will to live
together) In case that you cannot verify the address in Hirosaki City
as of 1st of applying month, your application will be invalid. The
admission will be revoked as well. →P.8
※３ Please contact the municipality of your address in advance andcheck if it’s possible to apply or not. In case that you cannot apply
before moving in the municipality, you may need to apply for wide
area application at Hirosaki City.

The Difference from normal application (Points to note)・□ The application deadline and required documentation may be different.
Please contact the municipality where your address or the facility locatedin advance.

□ The screening priority will be low because We will screen applications forwide area after screening the applications of Hirosaki City residents.

□ The municipality of your address will determine the childcare fees andcollect it.

□ The screening result may be sent belatedly.
□ Even in case that wide area application is possible, you may not be able
to apply due to your reason and household situation. If you wish to apply
outside Hirosaki City, please contact the municipality as soon as possible.

□ Wide area application will be consulted every fiscal year. Please note that
there are cases you may not able to continue using the same facility next
fiscal year depends on the situation of the facility.

□ In case that you move in or out after admission, you have to take procedure of application at the municipality you moved in. The document issued
by the municipality will be required.

p. 14

Procedures to change Education・Childcare Benefit Certification (/Facility Use Benefit Certification)
Whenever there are following changes for Education・Childcare benefit Certification (/Facility Use Benefit certification), please submit required documents. Depending on changes, the childcare fees, time and term of facility
usage may be changed. If there are any changes, please take procedure immediately. If you miss the deadline, you may not be able to change it from yourpreferred month.
There are cases that Childcare Division may ask you to submit required
documents, and if you didn’t submit required documents, or submit/rep
ort false information, the Education・Childcare Benefit Certification may b
e revoked. (Once it’s revoked, you cannot use the facility)
You can get the [Application Form for Change of Education・Childcare Ben
efit Certification] [Employment Certification] from the Childcare Division, thefacility you are using, or download from the website of Hirosaki City.

〈Common for Eligible Class 1-3〉
【Changes of Household Situation】Please submit following documents.
(In some cases, other documents may be required as well)

Contents of Change
ChangeMove within Hirosaki City
Address

Required Documents
Application Form for Change of Education ・ Childcare
Benefit Certification(/Facility Use Benefit Certification)

Certification of Childcare Necessity

Move to outside Hirosaki City

※If you would like to continue to use the same facility
after moving-out, please contact the Childcare Division

ChangeName

Child or Guardians

Application Form for Change of Education・Childcare
Benefit Certification (/Facility Use Benefit Certification)

Certification of Childcare Necessity

Change of Divorce
Household Separation for preparing diSituation
vorce (only in case of separate address)

Application Form for Change of Education ・ Childcare
Benefit Certification (/Facility Use Benefit Certification)※In case that guardian’s marriage, Employment Certification of the marriage partner is required as well.

Marriage
Other Changes(ex: Change guardians)

Other

Child, Guardians or the other

Copy of Physically/Mentally Disability Certificate Handbook, Special

household members received

Treatment Certificate Handbook, Special Child Rearing Allowance Cer-

Disability Certificate Handbook

tificate/Basic Disability Pension Certificate

p. 15

〈Common for Eligible Class 2・３〉
【Change of Childcare Necessity】
Please submit following documents with Application Form for Change of
Education・Childcare Certification and Certification of Childcare Necessity.
(In some cases, other documents may be required as well)

Contents of Change

Required Documents

・New Employment

Required Employment Certification

・Job Transfer※If childcare time is not changed, Application Form for Change of・Returning from Parental Leave Education・Childcare Benefit Certification is not needed.
Job-Seeking (/Resignation)

Required Written Pledge(Job-Seeking Report)
Select Copy of Reception Slip of Public Employment Security
Office or Recruiting AD※Validity period of job-seeking is 90 days. The childcare time will
be short time.

Pregnancy/ChildbirthRequired・Copy of Maternity Handbook (Front Cover and The page of due date)・Written Pledge (Job-Seeking Report)※Validity period of pregnancy/childbirth is from the month containing the date 8 weeks before due date to the last day of the monthcontaining the date on which 8 weeks passed after due date.

Parental Leave

Required・Employment Certification (mention the term of parental leave)
・Written Pledge (Job-Seeking Report)※Validity period of parental leave is until the last day of themonth of 1 y/o birthday of applicable child. The childcare time
will be short time.

Guardian’s Sickness/Disability【Sickness】Required Medical Certificate【Disability】
Select Physically/Mentally Disability Certificate Handbook, Special Treatment Certification Handbook

Nursing/Caring for relatives

Required Nursing/Caring Situation Report
Select Nursing care Insurance Certificate, Medical Certificate※Childcare Division will determine the childcare time based on
the report

School or Training AttendanceRequired・School/Vocational Training Curriculum Certification
・Written Pledge (Job-Seeking Report)※Validity period of School or Training Attendance is until thelast day of graduation monthp. 16

Childcare Fees
１．Determination of Childcare Fees

Childcare Fees are determined based on following items. Class Age 0-2 y/o(1) The Class Age on the 1st date of fiscal year (for FY2024, Class Age on
31st Mar 2024)

Even if the child turns to 3 y/o within the fiscal year, the childcare fees
will not change until next fiscal year, but eligible class will change from
3 to 2 automatically.
(2) Total Amount of Municipal Residents Tax of Guardians
・Childcare Fees for April-August 2024
…Based on Municipal Residents Tax of FY 2023
・Childcare Fees for September 2024-March 2025
…Based on Municipal Residents Tax o FY 2024
Upon calculating childcare fees, tax deduction (such as Housingloan deduction) will not be applied.
※ If total amount of taxable income of parents is less than\760,000 (for single parent-less than \380,000) and thechild lives together with relative who is a supporter under duty
(ex: grandparents) and head of livelihood, childcare fees will becalculated based on the total amount of Municipal Residents
Tax of parents and the relative.
※ Regarding the actual head of livelihood, Childcare Division will
determine based on the following standards and household situation.
※

Standards for determining the head of household① Grandparents support the child as dependents under 16 y/o② In case that total amount of taxable income of parents is less than \760,000 (for single
parent-less than \380,000) and grandparent is the head of livelihood.
③ Other circumstances ( Determined with situation comprehensively)※ Supporter under duty might be grandparents, great-grandparents or older siblings※ In some cases that the child lives together with grandparents
after admission, childcare fees may change.
※ If documents certify livelihood separation are not submitted,
Childcare Division will regard as the same livelihood.

p. 17

(3)The applying child has siblings⇒In some cases, childcare fees may change.
If the household has 2 or more pre-school children who are simultaneously enrolled in childcare facility (Kindergartens, Nursery School, Authorized Kodomo-en etc.), the childcare fees of second children or under will
be reduced.
In case that the pre-school child is enrolled in following facilities, Certification of enrollment is required to submit.
①

Kindergarten attached to School of Medicine Hirosaki University② Kindergarten division of special support school③ Short-term therapeutic institution for emotionally disability children④

Welfare service for handicapped children(Child development support/medical childdevelopment support)⑤ Company-led childcare facility

For the households with annual taxable income under \360,000 (depending on municipal resident’s tax) and the single-parent households, there is no limit for multiple sibling deduction. In some cases that
there are siblings who live separately but the same livelihood, confirmation documents that prove the same household are required.
※[The same livelihood ] means that siblings live separately, but live
together during vacation and receive remittance for school, living or
medical treatment from parents.
If there is applicable siblings, please fill the name on household part ofapplication form and submit Written Motion (about the same livelihood
siblings) as well.
◆In following cases, the childcare fees may be changed.
・Changing guardians because of marriage or divorce-Please submit a change notification from.
・Delay to filling a tax return or amending tax return-The childcare fees may be changed retroactively.
・Living together with grandparents or person with disabilities.
For calculating childcare fees, Childcare Division will check your tax
information from Residents Tax Division while the child is using childcare facility. Municipal Income Tax Levy means the taxable salary income amount or the earned income deduction necessary expensefrom earnings. If parents haven’t filed a tax return, the childcare fees
may be calculated based on the highest amount.

p. 18

２．Free Pre-School Education and Childcare Fees・Meal Fees(side dishes and snacks)◆Free Pre-School Education and Childcare Fees
・Eligible Children (Age as of April 1st ): 3 to 5 years old
・Facilities: Nursery School/Authorized Kodomo-en (Eligible Class 2)※From April after turning 3 y/o・Facilities: Kindergartens/Authorized Kodomo-en (Eligible Class 1)※From the date turning to 3 y/o◆Meal Fees(side dishes and snacks)
・Regarding above mentioned eligible children, meal fees are the actual
cost around \4,700. However, Meal Fees may vary depending on
facilities. Please check with the facility about the price of meal fees.
・Please check with the facility about payment on absence.
◆Exemption of Meal Fees
・If total amount of guardians residents tax under \57,700 (The total
amount of guardians Municipal Residents Tax under \77,101 forthe child who is Eligible Class 1, Single-parent households or households with disabled person) or third child, Meal Fees will be exempt.
・Regarding children who get exemption, Childcare Division will send
“Notification of Meal Fees Exemption” mentions exemption months.
※ If there is another head of livelihood, Meal Fees will be calculated
include the tax of another head of livelihood.
※ Definition of third child is below.
For Eligible Class 1…The third child count from older child who is in or under third
grade of elementary school in the same household.
For Eligible Class 2 (3 y/o as of April )…The third child count from older pre-school child in the same
household.

p. 19

３．Payment of Childcare Fees

(1) For Nursery School① Pay by Bank Transfer
If you prefer to pay childcare fees by bank transfer, please submit“Bank Transfer Request Form” at Banking institution, counter of Tax
Payment Division, Childcare Division of Hirosaki City Hall, or
Iwaki/Souma Branch.
At the counter of Tax Payment Division or Childcare Division of Hirosaki City Hall, you can apply with Cash Card (PIN number is required).
Some Banking Institutions are not applicable, please check applicable
Banking Institution below.
・Aomori Bank・Michinoku Bank・Akita Bank・Touoh-Shinyo Bank・Aoimori-Shinyo Bank・Aomori-Ken Credit Union
・Tsugaru-Hirosaki Agriculture Cooperative
・Tsugaru-Mirai Agriculture Cooperative
・Souma Village Agriculture Cooperative・Tohoku Labor Bank・Japan Post Bank
If older siblings already applied to bank transfer, new admitted child’schildcare fee will be paid from the same bank account automatically.
② Pay by Payment Slip
In principle, please pay directory to Nursery School with payment slip.
The payment slip will be handed out from the Nursery School.
Payment of Childcare Fees must be made by the deadline of payment.
Outstanding payment of childcare fees will inflict loss on managementof Nursery School.
Longtime outstanding of childcare fees is subject to seizure, and application of next child will deprioritize.
(2) For Authorized Kodomo-en
Please pay childcare fees directory to the facility. Please follow the payment regulation of the facility and payment must be made by the deadline.

p. 20

FAQ
Q：Is it possible to apply if I only submit Application Form by the deadline?
Ａ：Not only Application Form, documents about guardians and grandparents
living together are also required. Regarding required documents, pleasecheck P.6-8. In some cases that you cannot submit required documents
by the deadline, application cannot be accepted. Please prepare documents with time to spare.
Ｑ：If all required documentation is submitted, will the applying child be admitted certainly?
Ａ：There are capacities determined for each facilities. Childcare Division will
screen application and determine the admission in order of high priorityof childcare necessity. After screening, we will send the result to applicants.
In case of overcapacity, shortage of nursery teacher and the size of childcare rooms, applying child cannot be admitted to preferred facility on preferred month.
When you apply, please consider in case that your children cannot be
admitted.
Ｑ：How can I check the availabilities of preferred facilities for Eligible Class 2・3
Ａ：Please refer to availabilities information pasted on website of Hirosaki City.
However, availabilities can be changed because of cancellation or leaving
etc. In some cases that facility operation standards is not met, the applying child cannot be admitted even if there is capacity. If you have any
question, please contact Childcare Division. →P.11
Q：How can I visit and inspect the preferred facilities?
Ａ：Please contact your preferred facilities directly. When you visit the facility,
please visit with the child.
When you visit facilities, please check about the contents of childcare
service, what you need to prepare, expenses other than childcare fees,and so on.
If your children have any chronic disease, allergy, developmental delay
and consideration, please inform the facility.

p. 21

Ｑ：After Application, how can I know the result of screening?
Ａ：After screening, Childcare Division will send the result to guardians by mail.
Regarding “Notification of Non-Acceptance”, we will send it only after
first screening. Next screening and after, we will send the result only foradmission. Regarding the period of sending result is around 20th after application deadline. ※The period is different for application of February,
March and April. We cannot answer the inquiry of result before sending
the result.
Ｑ：I received “Certification of Childcare Necessity” with screening result.
What is “Certification of Childcare Necessity”?
Ａ：”Certification of Childcare Necessity” certifies the reason of childcare

necessity and the duration of required childcare based on the standard
determined by government. Sometimes, facility ask guardians to present“Certification of Childcare Necessity”.
Ｑ：In case that the applying child cannot be admitted to any facility, do I
need to apply for next month again?

Ａ：We will screen applications every month unless the application is canceledor changed. The application is valid within the fiscal year. However, if
there is any change of application, please submit required documents. ⇒(P.15-16)
In case that applying child is determined to use the facility as Eligible
Class1 after applied for Eligible Class 2 or 3, the application of Eligible
Class 2 or 3 will be cancelled automatically.
Therefore, if you would like to apply for Eligible Class 2 or 3, please submit
application form and required documentation again.
When you would like to cancel or change the application, please makesure that you submit required documents to Childcare Division.
Ｑ：On the application form, applicants can fill out 3 preferred facilities.
Do I need to fill out 3 facilities?
Ａ：Filling out only first preferred facility is fine. But, as the child may not be
admitted, we recommend to fill out second and third facilities if applicable.
Depending on screening, the applying child may be admitted to secondor third preferred facility.

p. 22

Ｑ: What is Extend-Hours Childcare and Childcare for Weekends/Public Holidays
Ａ：「Extend-Hours Childcare」 is the childcare service over “Standard Childcare” or “Short Time Childcare” in case that guardians have inevitablereason (ex: Working).
Regarding the extend-hours childcare fees, please ask the facility.
「Childcare for Weekends/Public Holidays」 is the childcare service on weekends or public holidays in case that guardians have inevitable reason (ex:Working).
Using the service because of the same reason as Education and Childcare
Benefit Certification is free of charge, but using the service with other reason will be the same as “Temporary Childcare Service” and cost money.
It is possible to use the service of another facility, but please contact thefacility about details.
Ｑ：What is Temporary Childcare Service?
Ａ：Temporary Childcare Service is the childcare service for the children who
cannot be taken care at home temporary and aimed at child who is not
admitted to any childcare facilities. Please check “The Facilities and Contents List of Temporary Childcare Service” from website of Hirosaki City.
For more details, please contact the facility.
Ｑ：I’m living outside Hirosaki City, but can I apply to the facility within
Hirosaki City as Eligible Class 2 or 3?
Ａ：Regarding the procedure, please contact the municipality where youraddress located first. The municipality will determine the childcare fees.
Ｑ：I’m living in Hirosaki City, but can I apply to the facility outside of Hirosaki
City as Eligible Class ?
A：Some municipalities do not accept a wide area application, so please contact Hirosaki City first. The deadline of application may vary by municipality.

p. 23

Ｑ：How can I know the childcare fees for Eligible Class 3 in advance?
Ａ：The childcare fees based on Municipal Residents Tax of parents. (If there
is another head of household, her/his tax amount will be included) If you
have a document to check the Municipal Residents Tax (Income tax certificate etc.), please refer to the table of childcare fees (Eligible Class 2・3)
Parents will be required to bear expenses other than childcare fees. Regarding the details of expenses, please contact the facility.
Even if you inquire about your Municipal Residents Tax amount to know
the childcare fees before application, Childcare Division cannot check andanswer. We will notice the childcare fees upon sending the results ofscreening.

Ｑ：When I want to transfer the facility after admission, how can I apply totransfer?
Ａ：For applying transfer, please submit application form and required documents as same as new application.
Unless the reason of transfer is unavoidable, the priority of screening will
be low.
Please note that once the admission of transfer is confirmed, you have toleave the original facility whatever. Even in case that you decline to be transferred.

p. 24

Preffered Facility
Date of Survy
Name of Applying Child

Criteria of Screening
Standard
Index

Situation of Guardians
Large
Small
Amount of Childcare
Classification Classificatin
Employee/
Selfemployed/Farmer(Family
Employee)Standard TimeChildcare

Short TimeChildcare

Situation

Father Mother

Working more than 160 Hours/Month1010Working more than 120 Hours - less than 160 Hours/Month99Working more than 64 Hours - less than 120 Hours/Month88Working more than 48 Hours - less than 64 Hours/Month7

7

Working more than 160 Hours/Month7

7

Working more than 120 Hours - less than 160 Hours/Month6

6

Working more than 64 Hours - less than 120 Hours/Month5

5Working more than 48 Hours - less than 64 Hours/Month44WorkingStandard TimeChildcare
Working at
home
Short TimeChildcare
Pregnancy/ChildBirthStandard TimeChildcare

Stay in
Hospital

Sickness/Disability

Stay at
Home

Standard TimeChildcare

Mother takes leave for childbirth (include stillbirth)8

Hospitalisation( Home Treatment) for more than 1 month1010Bedridden

1010Doctor certify that patient cannot take care the child8

8

Physically/Mentally Disability (Class 1 or 2) or Special Education handbook

10

10

Physically/Mentally Disability (Class 3)88

Nursing/Caring more than 160 Hours/Month99

Nursing/Caring more than 120 Hours - less than 160 Hours/Month8

8

Nursing/Caring more than 64 Hours - less than 120 Hours/Month7

7

Nursing/Caring more than 48 Hours - less than 64 Hours/Month

6

6

Recovering from disaster1010Impossible to take care the child for Job-seeking or Preparing for starting a business

1

1

School/Training Attendance more than 160 Hours/Month8

8School/Training Attendance more than 120 Hours - less than 160 Hours/Month7

7

School/Training Attendance more than 64 Hours - less than 120 Hours/Month6

6

School/Training Attendance more than 48 Hours - less than 64 Hours/Month5

5

There are risks of Abuse/Domestic Violence

10

10

Separate from the child because of Death, Devorce or Detention etc.

1010Disability

Nursing/
Caring for
relatives

Disaster
RecoverySickness andNursing ofrelatives

Disaster

Job-Seeking

Standard TimeChildcare

Short TimeChildcareStandard TimeChildcare
Short TimeChildcareStandard TimeChildcare

School/Training
Attendance
Short TimeChildcare
Abuse/Domestic Violence

Other Special Reason

Standard TimeChildcareStandard TimeChildcareStandard /Short
Time Childcare

Situation similar to one of the aforementioned circumstances

Total （Standard Index Ａ）

The amount of required childcare： Standard Time・ Short Time

p. 25

※On following table, [Childcare Facilities] include Education/Childcare Facilities and Municipal-level childcare services
Screening Index
No.

Contents

House
Father Mother Childhold

1Single-parent or No-parents

52

One of parents is business cachelor

2

3

Welfare household

1

4

Living together with grandparents under 65 y/o (no-job and healty)－15Household member has physically/mentally disability handbook or special education certificate handbook

1

6

Requireing independence support because just after devorce or bereavement

2

7

Applying to transfer the facility－18

Returning towork from parental leave（before and after 1month and half from application month）

3

3

9

Returning towork from the same as parental leave（before and after 1month and half from application month）

2

2

10 Workplace attached to house－1 －1

11 Nursung/Caring relatives live separatery ※Only in case the patient is ald age or live alone1

12 School attendance with correspondence course－1 －1

13 Not the head of farm or self employed－1 －1

14 Helping parent's house because of avoidable reason(ex:sickness etc.)2215 Start working newly （before and after 1month and half from application month）

1

1

1

16 The child has disability and doctor certify that using childcare facility is good for growth3

17 Applying for the facility siblings are already using

5

18 Transfer from facility for Eligible Class 3 to the facility for Eligible Class 2

1

19 Transfer from facility has age limit ※Only on April

3

20 There are pre-school siblings did not apply to childcare facility in the same household ※For over 1 y/o－1

21 Siblings apply to the same childcare facility

1

Total （Screening Index B）

Standard Index A

Screening Index B

In case that the child cannot be admitted

Remarks

Investigator

p. 26

Total Index A+B

How to check the Municipal Residents Tax
Childcare Fees are determined based on the total amount of Municipal Residents
Tax paid by the parents/guardians who live in the same household as the child.
You can estimate the childcare fees based on income-based levy from a documentof tax information and table for childcare fees.
Childcare Fees for FY2024
Childcare Fees for Apr-Aug 2024-------based on tax of FY2023
Childcare Fees for Sep 2024-Mar 2025-------based on tax of FY2024
１Documents to check the amount of Municipal Residents Tax(１)Those who are working as employee and deducted the tax from salary(office
worker/public servant)Please check Municipal Income-based levy⑥ on the Notification of Municipal Residents Tax to be deducted (Distributed from your workplace/employer)
However, when we calculate the childcare fees, the special deduction such as Donation deduction, Housing-loan deduction, Dividend deduction, Foreign tax deduction, Capital gains tax deduction on stock sales are not applied.
Municipal Income-based levy⑥is the amount after deduction mentioned above, so
you have to add the amount of deduction when you estimate the childcare fees.
Municipal Income-Based Levy (For calculating the childcare fees)＝ Municipal Income-Based Levy⑥ ＋ Deductions

Deductions（※）※Only Donation deduction and Housing-loan deduction is mentioned on the remarks column, so if you get special deduction such as Dividend deduction, Foreign
tax deduction, Transfer stock and other assets deduction, please check at thecounter of Municipal Tax Division.
〇Tax Credit deduction⑤ is include not only deductions mentioned above, and also
include “Adjusted deduction amount” that can be deducted when calculate thechildcare fees.
Municipal Income-Based Levy⑥＝Income-Based Levy Before deduction④ － Tax Credit deduction⑤

p. 27

(２)Those who pay the Municipal Residents Tax by oneself.
The childcare fees are calculated based on the income-based levy after deducting
adjusted deduction amount.
※Income-Based Levy (total income+ forest income+ separate taxation+ stock transfer income+ dividend deduction+ futures trading)※Income Tax Certificate of Hirosaki City does not specify the special deduction
such as donation deduction, housing-loan deduction, dividend deduction, foreign
tax deduction, stock transfer income deduction. If you get deductions mentioned
above, please check with the Municipal Tax Division individually.

(３)The base date of tax is January 1st of each year, so if your address is not in Hirosaki City on January 1st, please get income tax certificate from the municipality
where your address was located on January 1st.
１Reception for Income Tax Certificate

The general counter of Citizen Division, the counter of Municipal Tax Division,
Public Welfare Division of Iwaki Branch, Public Welfare Division of Souma Branch,
Each Branch Office, The general counter on the third floor of HIRORO, Jotou
Branch of Citizen Division (in Gakushu-center)

CAUTION！！
Final determination of childcare fees will be noticed by sending Notifica-tion of Childcare Fees after screening.
Contents mentioned above are just reference and not definitive information.

p. 28