Library Orientation forInternational Students

Contents
1. Library facilities and services
2. How to search for materials in the library
3. How to obtain literature
4. Databases and Other services

2

1. Library facilities and services

31.1 Libraries in Hiroshima University
There are three libraries
on the HigashiHiroshima Campus.
1. Central Library
2. West Library
3. East Libraryon Hiroshima City campuses :4. Kasumi Library 5. Higashi-Senda Library

4Central Library

The largest Library in Hiroshima University
Contains literature related to various fields:
humanities, social sciences, and naturalsciences.

West Library

Located close to the School of Integrated Arts
and Sciences. A lot of freshmen use the library.
2nd floor： Novels, educational literature
3rd floor： Engineering, informatics, andbiological science

East Library

Information Media Center and stacks
1st floor: book stacks for old materials
related to engineering, informatics, andbiological science.
2nd, 3rd floor：Information Media Center(East branch)

5Kasumi Library

Higashi-Senda
Library

Kasumi Library
Contains literature related to life
science, such as medicine, dentistry,
pharmacy, nursing, etc.
Higashi-Senda Library
Contains literature related to social
sciences, such as law andeconomics, and liberal arts.

These two libraries are located in Hiroshima City.
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1.1.2 Facilities in the library7

Facilities for learning
Reading area

Group study rooms

BIBLA: Group learning spaces

Individual study rooms

Facilities and services are different for each library.
Please check our website for the information.

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Using your laptop in the library• Free Wi-Fi for HU* members is available inall the libraries.
* To connect to Wi-Fi, you must log in withyour Information Media Center account. (SeeInternet Access Guide for public area
For University members [PDF])• We have lockers for the battery charging(Central Lib. only) and desks with outlet.
* "Hiroshima University" (hereinafter, this is called "HU").

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1.1.3 Basic rules and manners
1. Always bring your student ID card.
2. No food or drink in the libraries.

(Only the bottle beverage with the cap such as PET bottles, water bottles are acceptable.)

3. Set your cell phone to silent or vibrate mode. Move outside for cell
phone conversations.
4. Unauthorized photography or scanning of materials in the library is
prohibited.
5. Mass downloading of electronic materials is prohibited.
6. Park your bicycle only in designated area.
7. Always keep valuables in your possession.
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1.2 How to use the library11

1.2.1 Borrowing and returningmaterials
・Borrowing:Your Student ID is required to borrow materials.

Student ID

Items you would like to borrow

Loan period and number of items allowed
Books

Back issues of
Journals*

AV materials

Undergraduates

10 items at eachlibrary, 3 weeks

5 items at eachlibrary, 1 day

3 items at eachlibrary, 1 week

Graduates

15 items at eachlibrary, 30 days

10 items at eachlibrary, 1 day

3 items at eachlibrary, 1 week

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*Journals in East Library are for in-library use only.

Borrowing Books by using a
Self-checkout machine① Touch "Borrow"13

Borrowing Books② Hold yourstudent ID③ Place the book
Place the book with the bar code
facing up. The point is to attach thecorners exactly!
14

Borrowing Books④ Touch “finish”⑤ Take a receipt

You can also scan the bar
code of the next book.

The receipt has the returndeadline.
15

Examples of bad book placement

Let's put the bookwith the "librarybarcode" on the left.
16Returning materials• Return the materials to the circulation desk.

• Books can be returned to any of thelibraries.

17

Returning materials• When the library is closed, put it in the book drop,
excluding East Library.
• It is not allowed to return ｊournals, AV materials, andbooks borrowed from the libraries of other institutions
to the book drop.

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Overdue, Renewal, and Reservation
・ Overdue penalty
You cannot borrow books newly if you hold overdue books.
Furthermore, even after the books are returned, borrowing
will be suspended for a period of time corresponding to thenumber of overdue days.

・ Renewing books (Extension of the loan period)
You can renew a book (extend the loan period) as long as theprocedure is taken before the due date and no reservations havebeen made by other users.（Up to 2 times）
・ Reservation of books on loan
If a book you want to borrow is out on loan, you can reserve it
through the OPAC. We will email you when the book is returned.

191.3 Library website

https://www.lib.hiroshima-u.ac.jp/?lang=english
You can access various library services from the library website.
(2) Service Menu
Introduction to various library services, links to databasesand e-journals, user manuals, application acceptance, etc.

(1) User Menu
Personal services (Login required)(3)OPAC [Online Public Access Catalog]
Online catalog of materials held by Hiroshima
University(4) Library Calendar
Monthly schedule for eachlibrary is also available.

20

20

Renewing the loan period on the website(1)

Check the books forwhich you want toextend the loan
period and click"Renew" button.

If you see the new due date, therenewal process is successful.

＊ Books that have been reserved by other users or that have passed the due
date cannot be renewed.

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Book reservation

From OPAC search(3) you can make areservation for a book out on loan
22

1.4 Other services:(1) Photocopying materials
You can photocopy
materials using thephotocopy machine in thelibrary within the CopyrightAct. Please fill out thephotocopy application
form to use the service.

The photocopy machine in thelibrary is for copying librarymaterials only.
- One copy per user
- For research purposes

We accept cash, MYple(Co-op electronic money)
and the copy card.

- Only a part of works
Copying not meeting the above
conditions is not allowed.

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Topics: Copyright Act of Japan(Reproduction in Libraries and Similar Facilities; Related Matters)• Article 31 (1) In the following cases and as part of non-commercial
undertakings at the National Diet Library or at a library or other facility
specified by Cabinet Order whose purpose is to offer books, records, andother materials for the public to use (hereinafter referred to as a "library,etc." in this paragraph and paragraph (3)), it is permissible for a person to
reproduce a work from a book, record, or other material of the library,etc. (hereinafter referred to in this Article as a "library material"):•(i) when providing a single user of the library, etc. with a single copy of apart of a work that has been made public (or the whole of a work that has
been made public, if it is an individual work that has been printed in aperiodical and a considerable period of time has elapsed since its
publication) in response to the user's request and for the purpose of theuser's research or studies;cf. 著作権法（e-Gov法令検索）

24

Copyright Act: So what?
Material TypeCopyable range

Journal articles (after the next
issue of the journal is
the whole of the article
published or 3 months after
publishing)Books written by a single
author or a group

Up to half of a bookBooks written by multiple
authors

Up to half of each article withthe author's name.
25

(2) Reference service
The library staff help you to search and look formaterials you need.
Please ask us at the counter of each library or
through the Reference Request Form on our
website.

26

2. How to search formaterials in the library27

2.1 How to search for materials in the library
To search materials owned by Hiroshima University, you can use
OPAC Search on the library website.

[How to]1. Enter keyword(s) in the search box.
2. Select materials you need from the search results.
3. Check where they are located (for books and journals)
For electronic materials use the university’s internet connection28

2.2 Search books:
2.2.1 Books
To search for books containing“math problem students”

If you know the book’s title, enter it.
Point You can also search by the name ofauthor or publisher※ If you want to make more detailed search, press“Advanced search”!
29

If there are too many results:
By entering ＃keyword you can search for completely matching results.
You can refine your search or use advanced search.
Advanced search

To refine yoursearch choose
from here30

Book information（Title, author,
year of publication, etc.）

Where is itin the university?

31

Details：how to find and maps

32

Call No： Where is the book on the shelves?

The label on the bookBooks are lined
up according totheir numbers

375.41
N-680130561152
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What does the number
mean？
３７５．４１375.41

N-680130561152

300：Social Science370：Education
375：Education curriculum
375.41 :mathematics education

The second line of the call number isthe author's symbol, which is thefirst letter of the last namesymbolized by alphabets andnumbers.

※ That means that book on thesame topic are located nearby
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NDC: Nippon Decimal Classification
0 General

1 Philosophy

2 History

3 Social Sciences

4 Natural Sciences

010 Libraries, Library &information science
020 Books, Bibliography
030 Encyclopaedias
040 General collected essays
050 General serial publications
060 Organizations
070 Journalism, Newspapers
080 General collections
090 Rare books, Local
collections, Special collections

110 Special treatises on
philosophy
120 Oriental
philosophy
130 Western
philosophy
140 Psychology
150 Ethics & morals
160 Religion
170 Shintoism
180 Buddhism
190 Christianity

210 History of Japan
220 History of Asia and theOrient230 History of Europe andthe West
240 History of Africa
250 History of North
America
260 History of SouthAmerica
270 History of Oceania &Polar regions
280 Biography
290 Geography,
Topography, Travel

310 Politics
320 Law
330 Economics
340 Finance
350 Statistics
360 Sociology
370 Education
380 Customs,
Folklore, Ethnology
390 National defence,
Military science

410 Mathematics
420 Physics
430 Chemistry
440 Astronomy, Space
science450 Earth science
460 Biology
470 Botany
480 Zoology
490 Medicine,
Pharmacology

5 Technology &Engineering

6 Industry andCommerce

7 Arts8 Language

9 Literature

510 Construction, Civil
engineering
520 Architecture
530 Mechanical engineering,
Nuclear engineering
540 Electrical & Electronicengineering
550 Maritime & Navalengineering
560 Metal & Mining
engineering
570 Chemical technology
580 Manufacturing
590 Domestic arts andsciences

610 Agriculture
620 Horticulture
630 Silk industry
640 Animalhusbandry
650 Forestry
660 Fishing
670 Commerce
680 Transportation &Traffic
690 Communications

710 Plastic
arts (sculpture)
720 Painting& Calligraphy
730 Engraving
740 Photography& Printing
750 Craft
760 Music & Dance
770 Theatre,
Motion Pictures
780 Sports,
Physical Education
790 Recreation,
Amusements

810 Japanese
820 Chinese, otheroriental languages
830 English
840 German
850 French
860 Spanish
870 Italian
880 Russian
890 Other languages

910 Japanese literature
920 Chinese literature,
Other Oriental literature
930 English & American
literature
940 German literature
950 French literature
960 Spanish literature
970 Italian literature
980 Russian & Soviet
literature
990 Other language
literature35

2.2.2 E-books

Information about the book

（Title, author, year of publishing...）Terms of use
CLICK!
“Simultaneous access: 1” means that only one person canaccess the title at once. If you cannot access the book, try
again after some time.

36Topics: E-books for Extensive reading
Extensive reading is a reading method for learning aforeign language by reading a large amount of Graded
Readers, whose text levels are divided, from easy books
such as picture books. Please enjoy reading according to
the following three principles:
1. Don’t use a dictionary
2. Skip over difficult words, phrases and passages.
3. When the going gets tough, quit the book and pickup another.
••

Japanese: にほんごたどくブックス、にほんごよむよむぶんこ（Maruzen
ebook library）
English: Online extensve reading library(Institute for Foreign Language
Research and Education)37

2.3 Search Journals:
2.3.1 Journals
To search for a journal
with “scientific american”
in the title

Point

When you search for a journal, enter its title.

If there are too many results,
choose “Journals” or “E-Journals”
from a menu on the left!
38

Information about the journal（Title, publisher, year of publishing…）

Where is it in the university?

39Volume：what issue is there in the university?

Symbols

Meaning

Example- [hyphen]

All the volumes
between thehyphenatednumbers are there.

298-300 →There are allvolumes from 298 to 300.

, [comma]

Volumes(numbers)
not listed are
missing issues.

301(1-2, 4-6) →Volume 301
No. 5 is missing40

Information: How to find and map

41

The journals are lined up:• The order of titles:

あーん
A－Z

• There are no numbers like on the books

42

2.3.2 E-journals

Available from 1869 until 1923
Terms of use & links

NOTE: Download only the articles you need.
Mass download of articles is prohibited by contract with the publisher. In some cases, ejournals may not be available throughout the university. Please use it with sufficient caution. 43

2.4 Search Newspapers• A list of newspaper titles in each library can be found on
the website. ( HOME ＞ Search Holdings＞ Newspaper Titles )• Reduced, micro and electronic editions can be searched on
the OPAC.

44

2.5 Access to E-journals and Ebooks from off-campus• Except for free (open) access content on the Internet, E-journals
and E-books need to be accessed on the campus network.

• If you want to use them from off-campus such as at home,
you need to use VPN service or single sign-on.
– If you want to use the campus network on your laptop or smartphone,please connect to the Wi-Fi provided by the Information Media Center.
(NOTE: "HU-CUP" can be used. "eduroam" is not available.)– Some databases may not be accessible from off-campus due to the
publisher's terms of use. (e.g. Beck-online, UpToDate)

Cf. Off-Campus Access to E-resources45

2.5.1 Use of VPN service #1• Requires software or app download andconfiguration on your device• For software or apps to download, checkthe Hiroshima University Information
Media Center's VPN (SSL-VPN) service
page.
46

Use of VPN service #2
A VPN connection is required for each use.

Log in to the application with your Information Media
Center account and password.
●for PC●for Smartphone
Display of successfulconnection*The connection lasts until you disconnect yourself or
shut down your PC.

47

2.5.2 Use of Single Sign-on
・Simply Institutional or Shibboleth Login* withyour student ID and password for each databaseor electronic resource.
*They have a different entrance from normal login. See theinformation on the library website for specific usage.

• This service is not compatible with allelectronic resources.
→ We recommend using a VPN service.

48

Exercises 1-3
Search for materials on OPAC and answer the following questions.
1. You are looking for the following books. Answer the location and call number.
Title: Renewable energy: a very short introduction
Publisher: Oxford University Press

Location:（
Call number:（））

2. You are looking for the following E-book. Answer the number of simultaneous accesses
to this E-book.
Title: The Routledge Student Guide to English Usage: A Guide to Academic
Writing for Students
Publisher: Routledge
Simultaneous access for each title:（）

3. You are looking for a specific volume of the following journal. Answer the location
where the corresponding volume is held.
Title: Language education & technology
Volume: 55
Location:（）

49

3. How to obtain literature

50How to obtain literature
Material Type
Books
Journal (Articles)

How to obtaincan be borrowed.
can make copiesof the articles.

51

3.1.1 When the literature is available at
HU：BooksFirst, let's check where the book is located at HU on OPAC.

When the bookis in a library

When the bookis in alaboratory

on your campus

on other campus

You have to go
directly to thelocation and borrowit.

You can apply fordelivery of them fromthe “Reserve” buttonin the Holdings Listof OPAC. *on your campus

on other campus

You need to checkthe OPAC location
details page and thenask the laboratory
whether they areavailable.

You can apply fordelivery of them from“ILL Borrowing
Request” on OPAC. **free shipping52

Delivery requests for books fromother campus libraries• Click "Reserve" button on the OPAC
*Free shipping, about 3-5 days to arrive.

53

Delivery requests for books fromother campus laboratories
Click "ILL Borrowing Request(borrow the actual book) “ on the OPAC
*Free shipping*These books may not be available depending on the usage of the laboratory.

54

3.1.2 When the literature is notavailable at HU: Books
If HU does not have the book you need, you can borrow itfrom other libraries.

HU libraries
Hiroshima Prefectural
Library

Other university libraries
The roundtrip shipping fees
required/Delivery perapplication

Higashi-Hiroshima
City Library[Receiving library:
Central Library only]
Public libraries in the prefecture
55“Free shipping/Regular delivery once a week"

Hiroshima City Library[Receiving library:
Central Library only]Searching the library holdings of otheruniversities

Be sure to check OPAC to see if there are any
materials you would like to borrow in HU.

56

The library staff will select the most suitable library bychecking the shipping fee, loan period, terms of use, etc.
57

Apply by entering directly fromInterLibrary Loan Request* ISBN or bibliographic ID (NCID) is required58

“Others” tab of OPAC

You can search the holding information of
public libraries: Hiroshima Prefectural Library,
Hiroshima City Library, and Higashi-hiroshima
City Library by selecting the “Others" tab of
OPAC.

59

3.1.3 Book purchase request•

You can request the purchase of books that are not in the library or books
that are only in the laboratory.

•

It will take about a month to become available.

•

There is a limit to the number of books and amount of money that can beapplied for per year.

•

Some materials, such as journals, are not available for purchase.
>More information60

3.2 Flow of obtaining journal
articles
1. Check if an electronic version isavailable on the internet.
2. Check for printed journals
3. Order a copy of the article fromother institutions' libraries.
61

3.2.1 Get the full text file: open
access*Click the icon to open
each publisher's site.
*Open access articles arefree to access.

62Get the full text file:
E-resources available at HU

2. If you see the full-text
link information, click it to
get the full-text file.
1. When you access the
database on the campus
network, you will see an
icon such as "Find it/Fulltext @ HU". Click this toopen the navigation
screen for obtaining
documents.
633.2.2 Use materials held by Hiroshima
University
Displaying OPAC
search results.
Make sure that thevolume you need isincluded in theHolding information.

Click "Go" to checkdetailed informationsuch as the location.

64

When the literature is available at
HU：Journals
First, let's check where the book is located at HU on OPAC.

When thejournal is in alibrary

When thejournal is in alaboratory

on your campus

on other campus

You have to go
directly to thelocation and copy thearticles.

You can order a copyof the article from"ILL Copy Request"
on OPAC. *on your campus

on other campus

You need to checkthe OPAC location
details page and thenask the laboratory
whether they areavailable.

You can order a copyof the article from"ILL Copy Request"
on OPAC. ** Copy fee required 65

3.2.3 Ordering a copy of the article fromother institutions' libraries. #1

Click "GO" button tostart the application
procedure.

66Ordering a copy of the article fromother institutions' libraries. #2
1. Click "ILL Copy Request (get a
copy from another library)"* Bibliographic information such as titles
are automatically entered.

2. After logging in with your student
ID and password, select the material
type and click "Next".

3. Select the required option
and click "Submit" tocomplete the application.

67

When the literature is not available
at HU: Journal articles
If HU does not have the journals you need, you can ordercopies of articles from other institutions' libraries.

HU libraries" Copy and shipping
fees required/Delivery
per application "Other university
libraries

National Diet
Library68

Apply by entering directly fromInterLibrary Copy Request* ISSN or bibliographic ID (NCID) is required69Check the application status from Your
Library Record : For Copy request #1

70

Check the application status from Your
Library Record : For Copy request #2

71

4. Databases and Other services

72

4.1 Databases• Databases available at Hiroshima University
Library website > Databases > Database List

* There are various kinds of databases, and you need to select the mostappropriate one according to the type of literature you are searching.
* You can also check the terms of use for each database in this list. Please be sure
to check before using.
73

Databases to search for academic articles(all research spheres)
Name

Contents

Off-campus
accessCiNii Research

Academic articles published in Japan,
research data, university holdings, doctoral
dissertations, and research projects

free access* VPN service orsingle sign-on isrequired to use
the "Find
it/Fulltext@HU"
icon.

Web of Science

English or other language academic articles VPN service orin the fields of science, humanities, andSingle sign-onsocial sciences

ScopusEnglish or other language academic articles VPN service or
published in more than 21,000 journals in
Single sign-on
all fields

EBSCOhostA platform for searching literature
databases in English or other language atonce

VPN service orSingle sign-on
74

Reference management tools• EndNote Basic• Mendeley
A tool that can import bibliographic
information and full-text PDF, manage andorganize data, and output a reference list.
User registration is required.
75

Writing Tutorials by Writing Center
The Writing Center in Central Library provides
tutoring for writing academic texts (papers,
seminar presentations, theses, dissertations, etc.)
in Japanese and English. Please visit Center's
website for details.

76Any Questions?
◆ Contact the circulation desk.
◆ Email us : tosho-fukyuwrc@office.hiroshima-u.ac.jp•Please feel free to contact us !

77

Questionnaire
Please take some time to answer
questionnaire form.

78