Illumina
5200 Illumina Way
San Diego, CA 92122 USA
tel 858.202.4500
www.illumina.com

U.S. Import Guidance for International Suppliers and Customers
Documentary Requirements:
1.

Commercial Invoice (the following information must appear on the invoice to prevent delays in customs clearance):a. Must be in the English language
b. Ensure the proper Illumina company placing the PO with the foreign Supplier/Vendor is on all documents(Illumina Inc. or Illumina Cambridge Ltd)
• Note: If a shipment is sent to Illumina from a foreign country and the PO for such shipment wasplaced by Illumina with a domestic supplier/vendor, the commercial invoice for such shipment mustshow the name of the domestic supplier/vendor as the “Bill to” party that placed the order directlywith the foreign entity and Illumina may be listed as the “Ship to” party only. Customs clearance ofsuch shipments in the United States must be conducted by the domestic supplier/vendor that placed
the order with the foreign entity.
c. Complete name and address of supplier/shipper including contact name and phone number
d. INCOTERMS (terms of delivery) and terms of paymente. Complete Illumina Purchasing or other contact name and phone number
f. Invoice number and dateg. Purchase Order (PO) number (if applicable). When generating a shipping document via carrier system, PO
number must be entered in the reference fieldh. Each line item must have the following data elements:• Illumina part number (if available)• Supplier part number• Harmonized Tariff Schedule code (HTS)• Country of manufacture• Accurate item description (may use item description from Illumina PO, if applicable)• Serial Numbers (if applicable)• Accurate unit and extended value for each line item (including samples and R&D)
• Currency of transaction (USD, SGD, AUD etc.)• Quantity• Unit of measurea. Signature of company representative
Packing List must contain weight, dimensions and marking

Special Instructions:
1. Value declared on the commercial invoice accompanying the shipmenta. Values declared on the commercial invoice must include all charges that Illumina will incur as a result of thispurchase (example: any applicable taxes, freight cost, packing and handling fees, etc.)
b. Values declared on the commercial/shipping invoice must match the charges on the billing invoice that will be
submitted for payment by Illumina.
2. Return of repair itemsa.
b.
c.
d.

An RMA number be must appear on the Commercial Invoice
Warranty repair items must indicate original purchase price AND estimated repair value as a separate line item
Non-warranty repair items must indicate the original purchase price AND repair value as a separate line item
Foreign Shipper Declaration must accompany any US origin items within a shipment destined for any US Illumina
facility. Please contact the Illumina Trade Compliance team at ILMN-import@illumina.com to obtain this form

3. Special Commodities (Please contact Illumina Trade Compliance @ ILMN-import@illumina.com for more details priorto shipping)a. Lasers, computers, diagnostic products and other US Food and Drug Administration (FDA) regulated items may
require additional information and documentation.
b. Chemicals/reagents/biologics will require USDA and/or TSCA declarations or import permits
US Import Guidance for International Suppliers and Customer

April 2018

Illumina
5200 Illumina Way
San Diego, CA 92122 USA
tel 858.202.4500
www.illumina.com

Additional Requirements for Ocean Freight:
1. Mandatory U.S. security measures require Import Security Filing (ISF) prior to the vessel departure from origin port.
An ISF from must be completed and sent to ILMN-import@illumina.com 96 hours prior to vessel departure. Failure to
do so may result in fines, penalties and the inability to import.

Marks, Labels and Packaging:
1. US import regulations require every article of foreign origin and its container be marked with country of origin
2. All wood packing material must be treated, certified and marked as per International Standards for PhytosanitaryMeasures (ISPM) 15
3. Hazardous material must be appropriately identified and packaged according to IATA/IMDG and DOT regulations andaccompanied by Safety Data Sheets (SDS)
4. Perishable items must identify appropriate storage conditions and amount of dry ice per box
Pre-Alert notification:
All shipments require a pre-alert to be sent via e-mail to our Global Trade Compliance department at the time of shippingfrom vendor’s facility. Such pre-alert should be sent to Ilmn-Import@illumina.com.
The pre-alert should contain the following:
1.
2.
3.
4.
5.
6.

Copy of the commercial invoice
Copy of the Packing List
Copy of the Bill of Lading or tracking number (if BL is not available)
Copy of the SLI (if available)
Proof of ISF filing (ocean shipments only)
Copy of PGA forms or certification (if applicable)

The subject line to such e-mail should follow the below convention, in this order:
1.
2.
3.
4.

Words “Pre-Alert”
Supplier name
Illumina PO/Invoice#AWB/HBL#Ie. “Pre-alert – Supplier ABC – PO# 452000000 – AWB# 123456789

US Import Guidance for International Suppliers and Customer

April 2018