THE INFORMATION DISSEMINATION DEPT. INTHE NCIPI
In the previous issue of PAJ NEWS reported that since October 1, 2004, someservices previously administered by the Japan Patent Office (JPO), including the Patent
Abstracts of Japan (PAJ) and the Industrial Property Digital Library (IPDL), have been
under the management of the National Center for Industrial Property Information andTraining (NCIPI).
Therefore, this issue of PAJ NEWS introduces the Information Dissemination
Department in the NCIPI and its role of disseminating industrial property information to thepublic.
After moving to the NCIPI, the department was reorganized in order to be more
efficient and flexible. The department consists of four sections: (1) Information
Dissemination section, (2) Industrial Property Digital Library (IPDL) section, (3)Standardized Data section and Exchange of Industrial Property Information among Officesand Utilization of the Information section. Each section has been actively supplying
valuable Industrial Property information for public users.

PATENT ABSTRACTS OF JAPAN (PAJ)
The NCIPI translates selected data from Japanese publications of patentapplications into the English language, publishes this data as the PAJ (Patent Abstracts ofJapan), and provides offices with the PAJ in CD-ROM format so that such data may be
used in the following ways: (1) as an introduction of JP filing procedures to overseas
offices, (2) in technology transfer to countries, and (3) as minimum documents for prior artsearch.
PAJ has been provided for users since 1976, and the PAJ has been published inCD-ROM format since 1994. Users can retrieval Japanese unexamined patent informationon the CD-ROMs with MIMOSA. MIMOSA is authoring and viewer software for PAJ.
Regarding PAJ, there are two types of CD-ROMs. One of them is PAJ CD-ROM which is
published monthly and the other is the PAJ INDEX CD-ROM which is prepared quarterly toimprove PAJ CD-ROM search efficiency, as the PAJ INDEX CD-ROM excludes image dataand contains only text data of the PAJ CD-ROM. Additionally, there is a hard disk juke box
retrieval system (MIMOBatch) for the PAJ. (Please refer to Page 6)

PAJ CD-ROM

PAJ INDEXINDUSTRIAL PROPERTY DIGITAL LIBRARY (IPDL)
The Information Dissemination Department in the NCIPI manages the IPDL, which
supplies industrial property information free of charge in order for the public to be able toaccess and obtain industrial property information easily. The IPDL service of IPDL has
been provided since March 1999. As of March 2005, in the IPDL, users can access andsearch approximately 53 million industrial property-related documents including gazette(published since 1985) for Patents, utility models, designs and trademarks with document
numbers or various classifications.
The IPDL services encourage the use of industrial property information for thefollowing purpose: (1) identifying applications, (2) understanding R&D trends, and theapplication activity of competitors, (3) avoiding duplicate investment, and avoiding
unnecessary disputes when deciding on product designs or brand names.
The number of times per month that the IPDL is accessed has rapidly increased,
due to the enhancement of services, from approximately 1 million in April 1999
immediately after the service started to approximately 4.5 million now. The most frequently
used service is the search for patent and utility model, which accounts for 60% of IPDL
usage, followed by searches for trademarks at 20%, and the two services together accountfor 80% of the total usage of the IPDL.

Outline of the IPDL

NCIPI

USERS

Via the Internet
USERS
Industrial
Property
Digital Library(IPDL)

USERS
Convenient services
available to all

About 53 million
documents relating
USERS
to industrial
property
informatTheion arIPDL
eis accessible through the NCIPI home page by clicking on theprovided free ofUSERS“IPDL” icon or
input the IPDL home page URL. (http://www.ipdl.ncipi.go.jp/homepg
Chdirectly
arge_ e.ipdl).
As for the services offered in English, there are seven search services
which include “FI/F-term Search”, “Patent Map Guidance”, “Patent Abstracts of Japan

(PAJ)”, and four trademark services. In March 2002, two new services, “Patent & Utility
Model Gazette DB” and “Patent & Utility Model Gazette Concordance”, were added to theservices offered in English. Moreover, in March 2004, the Design Gazette DB service inEnglish was introduced. Choose a service fit for your purpose. Please note that thecoverage differs from a database to another.

URL: http://www.ipdl.ncipi.go.jp/homepg_e.ipdl

STANDARDIZED DATAThe NCIPI is responsible for maintaining the proper environment for the utilizationof industrial property information so it not only provides inspection services, which enable
the public to search for industrial property information via the IPDL, but also highvalue-added services, through private information service providers, for industries as wellas the public.
The NCIPI standardizes the JPO data (in the Japanese language) on the legal
status of examinations into SGML format and makes the data available to the public at
marginal cost. The NCIPI also provides a comprehensive document database containing
image data of paper gazettes, creates electronic data of patents and utility models in XML
format, which encourages corporations to establish internal databases, and satisfies
individual needs, through private information service providers, with high value-addedservices. This electronic data in XML format are available in the IPDL.

EXCHANGE OF INDUSTRIAL PROPERTY INFORMATION AMONG
OFFICES AND UTILIZATION OF INFORMATION
Following the agreements on the Trilateral (EPO, USPTO and JPO) Cooperation
and bilateral agreements between IP offices and the JPO, the NCIPI supports theexchange of industrial property information in the following ways:(1) Provision of Information to Overseas Offices and International Organizations:
Based on these agreements, the NCIPI processes JP industrial property information andprovides it to overseas offices.
(2) Creation and Provision of Japanese Abstract Data: the NCIPI also creates
abstract data of US patent documents, US publications of patent applications, and EP
publications of patent applications (all in Japanese). They are available in the IPDL.

Japan Patent Office(JPO)

World IntellectualProperty Organization( ＷＩ ＰＯ )Discussion ofInternational PatentClassification, etc.

United States Patent Trademark Office(USPTO)

European Patent Office(EPO)HOW TO BUILD UP HARD DISK BASED JUKE BOX RETRIEVALSYSTEM FOR PAJ
Hard disk based juke box retrieval system for PAJ is one of the useful
MIMOSA functions. It enables a high-speed automated search of many CD-ROMs byrealizing jukebox function on a large-capacity hard disk. We have already introduced thatin the previous issue of PAJ NEWS. In this issue, we will reintroduce the function to users
to remind the function of PAJ, and how to build up them.

Basic construction procedure
1. Create tree structure of folders, in which multiple folders in a parallel branch out directly
under one folder, by utilizing Explorer.
2. Label the lower folders with the names of the CD-ROMs to be copied.
3. Copy the CD-ROM data to the corresponding folder of the same label name.
4. Make MIMOSA recognize the higher folder as a jukebox.
MIMOSA canrecognize a folder on
the hard disk as ajukebox

MIMOSA recognizes
folders that belongs
directly under ajukebox folder asCD-ROMs.

Procedure of constructing a HDJB
After you prepare the computer hard ware and software with enoughperformance to build up a HDJB, create folders with tree structure, which will be used for ajukebox, on the hard disk. First, create a new folder as a jukebox by Explore, and thencreate the necessary number of folders to copy each CD-ROM for a folder, just under thejukebox folder. Label the lower folders with the names of the CD-ROMs to be copied.

After creating the tree structure folders, copy the CD-ROM data into thelower folder with the same CD-ROM label name by drag and drop of the Explorer

Make sure that theCD-ROM label name andthe folder name are same
before copying.

Copy the CD-ROM data into thefolder with the same name bydrag and drop.

After copying the CD-ROM data into folders, make MIMOBatch recognize
the higher folder of this tree structure as a jukebox. Activate MIMOBatch from the Start
Menu, and display the batch search window.

Activate MIMOBatch,automatic search softwareof MIMOSA, and select theJukeBox tab.

Select the higher folder of thestructure to be designated as
the jukebox by “Browse forFolder” function

Click on the “Addserver” button

Then, the JukeBox Server
List screen is displayed, so
click on the “Add server”
button.
Confirm that the folder was designated asa jukebox on the JukeBox Server List.