School Magica(SM)User Guide 1.8

For School*************************************************************************

Table of Contents
Homepage: .............................................................................................. 4
Login Screen : .........................................................................................................................5
Settings: .................................................................................................................................6
Payment Gateway :.................................................................................................................7
Auto Sms : .............................................................................................................................8
General Settings : ...................................................................................................................9Students : ............................................................................................................................10
Dashboard : ..........................................................................................................................11
Payment Received :.......................................................................................................13
Reports : .............................................................................................................................14
Student reports : ...................................................................................................................14Class wise student report : ...................................................................................................15
Fees category wise student report :......................................................................................16
Payment Reports :..........................................................................................................17Class Wise Payment Report : ................................................................................................18
Fees Category Wise Payment Report : ..................................................................................19
Date Wise Payment Report : ................................................................................................20
Outstanding Payment Report : .............................................................................................21
Student Wise Outstanding Summary Report : ......................................................................22
Student Current Payment Structure : ...................................................................................23
Message : ...........................................................................................................................24
Compose Message(Announcements) : ..................................................................................24
Sent Message :.....................................................................................................................24
Transportation : ..............................................................................................................26
Profile : ................................................................................................................................27
My profile : ..........................................................................................................................27
Edit profile : .........................................................................................................................28
Change Password : ...............................................................................................................29

Institute profile : .............................................................................................................30
Feedback : .........................................................................................................................31

Homepage
This is login panel for School Magica. Click on “LOGIN” button for Schools.

Login Screen :Now login window will appear as shown below. Use your username or email id provided at thetime of registering school with School Magica as username and password to login into theapplication.

Settings
To set different settings for school Magica.
Now click on “Settings” tab. Then click on “Institute Mapping”. Below screen will appear, add
the details of Institute mapping here, like institute reference no and password these details
needs to match with the details you have added in the offline School Magica software under
Configuration>> setting>> Mapping.

Payment Gateway :Now click on “Payment Gateway” which is under settings tab. Below screen will appear you canset the details of online payment gateway from here, you can use “CC Avenue or“Pay U money” to allow parents to make online payment. To make payment gateway setting
default, check “Default setting” checkbox and click “Save” button to add payment Gatewaydetails.

Auto SMS :Click “Auto SMS” tab which is under settings tab. Screen shown below will appear, you cancreate SMS for Payment received by filling out information like Student name, Date, Amountwith the help of Parameters and click on Save, This SMS will be sent to Parents Automaticallywhen online payment is received.

General Settings :Click “General Settings” below window will appear if you want to set “is NEFT Auto Approval”
you can check on this setting and Save in response all NEFT payment will get automaticallyapproved, Else You can leave it as default.

Students

Here you can see all student related information by selecting “Class Name” and “Section Name”.
Also you can export the list of students by clicking on “Export Students”.

Dashboard :Click on “Home” icon it is dashboard for student’s payment details it will show you theinformation related to “Students Payment Received”, “Student Details” and if student has paidfees via NEFT then pending NEFT details is also shown here.

You can then change the status of NEFT payment received, click on Change status link below
pop up will appear from here you can mark the status of payment like if payment is received
than mark it as “Approve” or if payment is not received then mark as “Reject” and click “Yes”.
The conformation message will come after you click “Yes”.

Payment Received
Click on “Payment” Tab below screen appear, select Class Name, Fee Category click on Go list
will appear for the student who’s payments are received, You can also Export the result by clickon “Export Payment” Button.

Reports

Student Reports :Go to “Reports”, from dropdown select “Student Report” it will show you “Class wise student
report” and “Fees category wise student report”.

Class Wise Student Report :Select “Class wise student report” using radio button then select “Class name” ,”section name”
from dropdown or you can select students using “search students” and click “Show report” itwill list all the students for that class.

Fees Category Wise Student Report :Select “Fees category wise student report” using radio button then select “Class name”,“Section name” and “Fee Category” from dropdown or you can select students using “searchstudents” and click “Show report” it will list students as per fee category type selected for thatclass.

Payment Reports
Go to “Reports”, from dropdown select “Payment Report” it will show you various types of fees
payment reports. You can select them to view using radio button.

Class Wise Payment Report :Click “Class Wise Payment Report” select class name, section name or you can search student
and can select date also then click “Show Report”, it will list payment details for that class.

Fees Category Wise Payment Report :Click “Fees Category Wise Payment Report” select class name, section name ,Fee category oryou can search student and can set date also then click “Show Report”, it will list fee category
wise payment details for that class.

Date Wise Payment Report :Click “Date Wise Payment Report” select class name, section name ,Fee category or you cansearch student and can select date also then click “Show Report”, it will list Date wise payment
details for that class.

Outstanding Payment Report :Click “Outstanding Payment Report” select class name, section name, Fee Category or you cansearch student and can select date also then click “Show Report”, it will list outstanding
payment details for student.

Student Wise Outstanding Summary Report :Click “Student Wise Outstanding Summary Report” select class name, section name ,Feecategory or you can search student and can set date also then click “Show Report”, it will list
student wise outstanding payment summary report.

Student Current Payment Structure :Click “Student Current Payment Structure” select class name, section name, Fee category oryou can search student and can set date also then click “Show Report”, it will show payment
structure for the student.

Message
Go to “Message” click “Compose” to make announcements for students. You can search
student as single student, all student or can select class/sections and click “Go” button it will list
students then select student using checkbox from whom you wants to send message.
You can select Message send option as “SMS”, “Email” or “Android messages” then selectmessage type from default the default message set will be sent, or in custom message you cancreate your own message after this click “Send” button then conformation message will beshown to you on screen for making an announcement.

Go to “Message” click “Sent Messages” it will show you the list of messages you have sent tostudents/parents. You can also export sent messages to excel file using “Export Sent message”.

Transportation
Click on “Transportation” tab following screen will appear here you can see buses location,school location.

ProfileMy Profile :Go to Profile tab click “My profile” from dropdown it will show you your details added. You canedit your details by clicking on Edit icon and save changes using “Save” button.

Edit Profile :Change Password :Go to Profile tab click “Change Password” from dropdown; from here you can change yourpassword to login in to the website. To change password add “Old password” and type “Newpassword” and “Confirm password” and click “Change password” to change password.

Institute profile
Go to Profile tab click “Institute profile” from dropdown, it will show you details added forinstitute. Click on edit icon you can edit details of your institute from here to save details edited
click on “Save” button details will get updated.

Feedback
Go to Feedback Tab it will show below screen from here you can send the Feedback toparents/students write a feedback and click on send you can also see the feedback sent toparents/student on feedback screen.