AMENDMENT #1
April 20, 2017
Invitation for Bids (IFB)
No. PCCD-17-PCWEWP-02
Dated 04-03-17
Issued byPlum Creek Conservation District
Lockhart, Texas

The above numbered IFB hereby is amended as set forth below.
The hour and date specified for receipt of offers is not changed.
PURPOSE OF AMENDMENT
1. To transmit and pen-and-ink changes to the IFB drawings and construction specifications,and to provide meeting minutes and attendance list for the April 18, 2017, Pre-bid
Conference and Site Showing.
2. To remind bidders that oral explanations or instructions given before the award of thecontract will not be binding. See PART I, Subpart B, Instructions to Bidders, Section 6.
Offerors must acknowledge receipt of this Amendment no later than the hour and date specified
in the IFB for receipt of sealed bids by one of the following methods:(a) Make appropriate notations on Exhibit A, Offer form (PART I, Subpart C, page GP-9).
(b) Complete and return form below. Form must be mailed or hand-carried to the address
designated for receipt of bids, and be made to the attention of Johnie Halliburton,
Contracting Officer, clearly noting “Acknowledgment of Receipt of Amendment No. 1,
IFB No. PCCD-17-PCWEWP-02” on the envelope. Fax, electronic, or telegraphic
acknowledgments of receipt are not allowed.
----------------------------------------------------------------ACKNOWLEDGMENT OF RECEIPT
Amendment No. 1 (04-20-17)
IFB PCCD-17-PCWEWP-02 – Plum Creek Watershed FRS Site 12 Repairs
Bidder’s Signature:________________________________________

Bidder’s Name: _______________________________
Bidder’s Title:_______________________________

Date Signed:_______________________________

Company Name:________________________________________IFB No. PCCD-17-PCWEWP-02
Amendment #1 (04-20-17)

Page 1 of 14

PEN-AND-INK CHANGES to IFB
PART I – Subpart C, Bid Forms
EXHIBIT A, OFFER, line 9. Change five (5) to read ten (10).
PART IV – SPECIFICATIONS
Construction Specification 61, Rock Riprap
DELETE Section 8.a.(4) Rock size requirements……. in its entirety.
REPLACE 8.a.(4) with the following:(4) Rock gradation requirements are shown on the drawings. Prior to delivery ofrock to the construction site, the Contractor shall provide a sample load of rockweighing at least five (5) tons and shall furnish certified test results (or otherevidence satisfactory to the Contracting Officer) showing that the rock sample
furnished complies with the specified gradation. This rock sample shall bedeposited on the construction site at a designated location and maintained at thislocation until rock placement has been completed. This sample shall be used asa frequent reference for judging the gradation of the riprap supplied. Any
difference of opinion between the Contracting Officer and the Contractor
concerning gradation of the riprap being delivered on the site shall be resolved
by dumping and checking the gradation of one random truck load of riprap.
PART V – DRAWING NO. TX-EN-0714
Drawing Sheet 1
NOTES #9, 1st line. Change FEBRUARY 2016 to read JULY 2016
Under GENERAL PLAN VIEW, make the following changes to numbers shown on the
SCALE AS SHOWN:• Change 100 to read 200• Change 200 to read 400
Drawing Sheet 8
Under GENERAL PLAN VIEW, make the following changes to numbers shown on the
SCALE AS SHOWN:• Change 100 to read 200• Change 200 to read 400

4/18/17 SITE SHOWING / PRE-BID CONFERENCE MINUTES
Note: Some items contained in the IFB were pointed out and are not included in these meeting minutes
for purpose of brevity. However, this Amendment No. 1 contains information necessary for bidders to
submit bids and all information where the lack thereof would be prejudicial to uninformed bidders.

IFB No. PCCD-17-PCWEWP-02
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WELCOME / INTRODUCTIONSThe Contracting Local Organization for this project is Plum Creek Conservation District (PCCD), Lockhart,
TX. The Contracting Officer (CO) for this project will be Johnie Halliburton (PCCD Executive Manager)
and the Alternate CO will be Daniel Meyer (PCCD Assistant Executive Manager). USDA-NRCS will
provide a full time Inspector (possibly Zachary Welch) and a Project Engineer (Ronald Gardner). Richard
Standish and Jean Ann Maynard (R&J Contract Services) will serve as contract administration
consultants to the PCCD for the project. The project is receiving funds from USDA-NRCS, TX State Soiland Water Conservation Board, and PCCD. A listing of all meeting attendees is attached to thisAmendment #1.
The conference commenced at 9:30 a.m., and Johnie Halliburton welcomed attendees, madeintroductions, and provided a brief history of the project. After Administrative and Technicalpresentations, participants visited the project site. Questions and Answers from the conference are listed
in the last section of this Amendment #1.

ADMINISTRATIVE PRESENTATIONThis material was presented by Jean Ann Maynard, R&J Contract Services. Administrative matters notcontained in the IFB along with items in the IFB that were emphasized are as follows:
General Information
Sign-In Sheet. Be sure you listed complete information on how to contact you—need PHYSICAL address
and MAILING address.
The IFB was published on 4/3/17. Printed copies of the bid documents are not being distributed. If you
want a copy of the Invitation for Bids (IFB) package, any future amendments to it, and the Plan Holder
Registration Form, you must download the files from the PCCD website as stated in the Bid Notice. Also,
there is a supply of blank registration forms here today if you would like register as a planholder.
Amendment No. 1 will be issued after this Site Showing. It will include today’s meeting minutes, all of thequestions/answers, an attendance list, and any changes that might be made to the original bid package.
All registered planholders and attendees here today will be advised by email when it is available online.
In order to receive notification, you must submit a Plan Holder Registration Form. Very important toregister. No hard copies of any Amendments will be mailed or emailed – you will need to download themfrom the District website.
Reminder: You must submit your acknowledgment of receipt of EACH Amendment (either on the
Amendment cover sheet form or on bid form, Offer, Exhibit A). Failure to acknowledge receipt of anamendment may result in rejection of a sealed bid.
Performance Time. Original time is 101 calendar days. Additional days will be added for eligible weather
delays and any change orders that warrant more time, as needed. PT begins day after receipt of Noticeto Proceed. The 101 days was computed to include 10 calendar days move-in time and working the
maximum allowed workweek of 6 days per week, 10 hours per day. It also includes Sundays and theholiday shutdown of July 4.
Sealed Bids are DUE (and will be publicly opened).
(a) 10:00 AM sharp, Tuesday, April 25.
(b) Must hand carry or mail. No Fax or Telegraphic bids are allowed.
(c) NOTE: Deliver or mail bid to this PCCD office.
Engineer’s Cost Estimate. This will NOT be disclosed until after bids have been opened. The EstimatedPrice Range is: between $500,000 and $1 million
IFB/Contract Terms & Conditions. As a local contract, various requirements from Texas codes andstatutes govern the basic contract. However, due to Federal funding, there are also some Federal
clauses and requirements that aren’t normally found in a local contract.

IFB No. PCCD-17-PCWEWP-02
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Instructions to Bidders (PART I – General Provisions, Subpart B)
Encouraged to carefully read.
Section 2 – Conditions Affecting the Work. To view site (other than today) you need to make an
appointment with Johnie Halliburton and must be escorted to the site. Note that no digging or taking ofcore samples will be allowed.
Section 3 – Bid Must Contain (Original + 1 copy) SEE Part I, Subpart C, Bid Forms(a) Exhibit A - Offer. Sign in ink (must have legal Authority to contractually bind the company). NOTE
error on Line 9 (will correct with IFB Amd. #1). Five (5) should read ten (10).
(b) Exhibit B – Bid Schedule. Offer must be valid for minimum of 30 days(c) Exhibit C. References.
(e) Exhibit D – Bid Bond(i) Bid Guarantee: 5% of TOTAL bid price.
(ii) Certified or cashier’s check (responsible TX bank). --- OR --(iii) Bid bond. (1) Must use Exhibit D form (original + 1 copy). (2) Must meet all Bid Bond
Requirements for surety as stated in Section 8. READ THIS CAREFULLY. NOTE surety
must be U.S. Treasury listed.
(f)

Exhibit E – Bidder Certifications. (1) Four sections need to “circle” appropriate answer and write insurety information on one. (2) Some non-Texas resident bidders must provide a Certificate ofAuthority from TX Secretary of State to transact business in Texas.

Section 4 – Preparation of Bid(a) IFB documents and Plan Holder Registration Form must be obtained using the District website as
outlined in the Public Bid Notice. Printed copies of the IFB package are not available. The official
printed hard copy shall take precedence over an electronic media copy. This official file hard copy
may be viewed at the PCCD office.
(b) Submit offer in DUPLICATE (original + 1 copy of all documents).
(c) Bidders are entitled to EXCLUDE exempted taxes in bid price. Contractor will be performing acontract for an exempt organization. The District will issue an Affidavit to the Contractor. Contractor
must issue a Tax Exempt Certificate to each supplier. Contractor is responsible to know and follow
all Texas Codes regarding this. [Details in Part II, General Conditions, Article 29](d) Bid Schedule (Exhibit B). One award for the aggregate of all bid items will be made. Failure to priceeach bid item is basis to reject bid.
Section 6 – Explanation to Bidders / Inquiries. NO verbal explanations or instructions given before awardof the contract will be binding. ALL questions regarding the meaning or interpretation of any bid
document must be submitted IN WRITING to Johnie Halliburton (via Email or Fax is allowed). The
deadline to submit written questions is noon Thursday, April 20. If the answer requires interpretation of abid document, it will be given in writing to all planholders via an Amendment to the IFB. Please send all
inquiries through Johnie. If an Engineer’s input is needed, he will do so [please don’t contact Ronald
Gardner directly].
Section 8 – Bid Bond Requirements. All bids require a bid guarantee in the amount of not less than 5% ofTotal Bid Price. Bonds must be on the form provided in the bid package.
Section 11 and 12 – Qualification/Disqualification of Bidders. Carefully note these requirements. In order
to be awarded the contract, the low bid must meet two requirements. First, bid documents are reviewed todetermine if the bid is “responsive”—meets essential elements of the IFB requirements. Then, the“responsibility” of the bidder is determined. Technical and financial references are carefully checked toensure bidder is qualified, etc. These clauses list what will be considered in determining the “responsibility”
of the bidder.
Section 20 – Records. This lists documents available at the PCCD office for viewing by interested parties.
There is a large set of drawings, a printed copy if the IFB package, and printed copies of 3 engineering
documents with soil mechanics information.

IFB No. PCCD-17-PCWEWP-02
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Anticipated Schedule / Contracting Procedure
Bid Opening (Tuesday, April 25): Publicly open sealed bids. Declare apparent low bidder and meet with
their representative.
stIssue Notice of Award (by Friday, April 28, if possible). You will have 5 workdays to submit your 1 postaward documents [See Part III – Supplemental Conditions, Article 4 for a LIST]. You are encouraged toreview these now and be prepared to submit on time (or your bid security could be forfeited and thendDistrict would move on to 2 low bid).
nd

2 Post-award Documents. These will be requested about April 28 and will be due about May 12 (suchas construction schedule, safety plan, etc.).
The Preconstruction Conference, will be held the week of May 21. The Notice to Proceed will be issued
late that week and Day #1 of performance time is expected to be Tuesday, May 30. The 10-day deadline
to commence work then would be Thursday, June 8.
General Conditions (PART II)
Exceeding Time in Contract [Article 5]. If you do not complete work within performance time and it isdeemed in best interest of District to allow Contractor complete work (vs. terminate for default), willassess actual damages. NO liquidated damages clause.
Actual damages will not be assessed for lost revenue and/or taxes. Actual damages will be based upon
the additional costs incurred by the Contracting Local Organization (CLO) and the Grantor Agencies(USDA-Natural Resources Conservation Service and Texas State Soil and Water Conservation Board)
resulting from the Contractor not completing the work within the allowable performance period. These
costs include but are not limited to personnel costs (Inspector, Engineer, Contracting Officer and related
personnel), travel costs (lodging, per diem, mileage, etc.), additional supplies, etc. Your bonding
company can contact the District if it has additional questions about this clause.
The clause also allows for an extension of performance time (without terminating the Contractor’s right toproceed or charging Contractor with actual damages) if a delay in completion of the work arises fromunforeseeable causes beyond the control and without the fault or negligence of the Contractor. Note that
TIME only is allowed (no costs are allowed).
Payments / Invoicing Requirements [Article 7]. Progress payments will be made monthly. Per Texas
Water Code, District shall retain 10 percent of progress payments on the first 50 percent of work
completed (without paying interest). Please note that the payment due date for the District is within 45
days of receipt of “proper” invoice. The District will strive to pay sooner than 45 days if possible.
Per paragraph (h), Contractor and Subcontractors must follow TX Government Code 2251 rules forpaying others for goods, services, etc. related to performing the work.
Superintendence [Article 10]. Must have full-time superintendent acceptable to CO. You will be asked topropose an Alternate superintendent for approval so that you have a backup in place to serve in theabsence of the regular superintendent.
Permits and Responsibilities [Article 11] and Other Contracts [Article 13]. The Contractor is responsible
to determine all Federal, State, and municipal laws, codes and regulations that apply to this project andcomply with them. Also, Contractor is required to obtain all necessary licenses and permits at own
expense. The Contractor is responsible for all materials delivered and work performed until completion
and acceptance of the entire construction work.
Real Property Rights [Article 16].
(a) The District has acquired all landrights to perform the work and the Construction Work Limits areshown on the drawings.
(b) Contractor shall obtain owner’s advance written approval if he/she plans to enter, remove, orotherwise make use of adjacent property, roads, utility lines, fences, and other improvements notincluded within the real property rights provided by the Contracting Local Organization. A copy of thewritten approval must be submitted to the Contracting Officer. Any associated costs are Contractor’s
responsibility.

IFB No. PCCD-17-PCWEWP-02
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Water [Article 19]. Contractor is responsible to provide and maintain at own expense an adequate supplyof water needed to perform the work. Contractor must locate and arrange for adequate water source(s)and obtain any required permits to take/use water and a copy of those permits will need to be submitted
to the Contracting Local Organization. A permit from TCEQ is required if you want to take water from thereservoir. However, it was pointed out that the District will be opening the gate to let the water out of thereservoir. UPDATE note that the gate was opened on 4/19/17.
Workweek - Construction Schedule [Article 20].
(a) Requires written schedule prior to commencement of work (CO must approve).
(b) Maximum Work Week: Monday – Saturday (10 hours per day).
(c) Work may be performed during daylight hours only.
(d) Holidays: Project will be shut down (and days are included in the performance time): only for
Independence Day.
Subcontractors [Article 21]. All require CO written approval (prior to signing a subcontract).
Surveys [Article 22], Shop Drawings [Article 30], and Layout of Work [Article 35]. Some general
information. Ronald Gardner will discuss contract requirements more thoroughly in his technicalpresentation.
Suspension of Work [Article 23]. Contractor is eligible to recover damages for any unreasonable delays
as specified in this clause. Includes additional performance time and damage costs (excluding profit).
Weather [Article 26]. PT of 101 calendar days does not include any adverse weather delays. PT will be
extended if warranted by weather or its effects. Allows TIME only (not costs or damages).
Quantity Variations [Article 28]. 25% clause for estimated quantities in bid schedule. Variations within
25% are paid at the bid price and there is no adjustment in performance time. If variation exceeds 25%(over or under), the contract price/time is equitably adjusted for the quantity that exceeds 25% (over orunder). [This differs from Article 3 regarding “Changes”. If any new work is added to the contract (or any
work is deleted), this is not a Quantity Variation and Contractor is entitled to an equitable adjustment in
the contract price and performance time.]
Accident Prevention and Safety [Article 41]. Includes Supplement to OSHA regulations with manyrequirements. Ronald Gardner will cover later. VERY important – will monitor and enforce safety.
Supplemental Conditions (PART III)
Insurance Requirements [Articles 1-3]. Read carefully. Due 5 workdays after receipt of Notice of Award. If
approved subcontractors are not covered on prime contractor’s insurance policies, proof that subcontractor
carries the same types/levels of coverage is required. NOTE that most policies require District to be listed asadditional named insured and all policies must include a waiver of subrogation.
Post-Award Information [Article 4]. Lists items you must submit within 5 workdays after receipt of Noticeof Award. Be prepared to do this!
Performance of Work [Article 5]. The prime contractor must perform at least 20% of work with own
forces.
Commencement, Prosecution, and Completion of Work [Article 6].
• You must commence work within 10 calendar days of date you receive written Notice to Proceed(mobilization does not qualify).
• Performance time is 101 calendar days.
Wage Rates [Article 8]. Because construction, must pay prevailing wage rates for laborers andmechanics. Rates in PART VI.
Performance/Payment Bonds [Article 13]. Gives specific requirements. (a) Due 5 workdays from datereceive Notice of Award. (b) Penal sum: 100% of contract award price.
Special Federal Requirements [Articles 14 - 19]. EEO, affirmative action, debarment & suspension,
lobbying, clean air and water.

IFB No. PCCD-17-PCWEWP-02
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Subcontractor Certification (TPDES) [Article 20]. Subcontractors who perform work that may impact
pollution control measures must sign a certification form (see Appendix A of Construction Specification 5).
Subcontracts. Several of the clauses in Supplemental Conditions must be included in subcontracts(depending on dollar amount of subcontract).

TECHNICAL PRESENTATIONThis material was presented by Ronald Gardner (Project Engineer). Technical matters not contained in
the IFB and additional items emphasized are as follows:
SECTION II – GENERAL CONDITIONSArticle 41 Accident Prevention & Supplement to OSHA Part 1926 and 1910 Construction Industry
Standards and Interpretations
The Contractor shall comply with applicable OSHA safety regulations 1926. The Contracting Officer will
notify the Contractor of any noncompliance with these requirements. If the Contractor refuses to comply
with these requirements, all or part of the work may be suspended until corrective action is taken.
The Inspector and Project Engineer will have delegated authority to suspend work for any noncompliancewith safety requirements that poses a serious or imminent danger to the health or safety of the public
and/or personnel of the Contractor, Contracting Local Organization, or State Grantor Agency, or the
NRCS Personnel.
The Supplement to OSHA 1926 and 1910 emphasizes several specific safety items which must be
understood by the Contractor prior to bidding this job. Among these items are the requirements for:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Written plan for accident prevention and safety (CO must approve prior to beginning work).
First Aid Training certificatesFirst aid facilities – on site
Safety Meetings, weekly “tool box” and monthly
Dust control
Rollover protective structures
Backup alarms
Restroom Facilities
Scaffolding and Fall Protection

Hard hats shall be worn on the job site at all times including in vehicles and equipment. Equipment shallbe outfitted with working backup alarms, seat belts, and approved roll-over protective structures. If thecontractor requires safety vests or eye protection for the site they shall be provided to the NRCS
personnel during working hours.
All equipment shall be inspected by the NRCS Construction Inspector prior to use on the project.
Equipment will be inspected at the job site and shall not move outside of the camp site until approved.
Equipment such as cranes must have their detailed inspection and the operators must have theappropriate certification submitted and approved before operation.
Article 8 –Material and Workmanship
Certificates and test data shall be submitted to show compliance of materials and construction specified
in the contract requirements. Materials or equipment for which samples, certifications or test data are
required shall not be used in the work until approved in writing by the Contracting Officer Representative.
Payment will not be issued for unapproved materials delivered onsite. Source/supplier, gradation,material type, etc should be included in material submittals.

IFB No. PCCD-17-PCWEWP-02
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Some of these materials include (but are not all inclusive to submit for approval):
1. Seed2. Top Soil (if sourced offsite)
3. Geotextile
4. Tackifier
5. Rock for Riprap
SECTION IV – SPECIFICATIONSThere are two types of specifications in this contract: (1) Construction Specifications and (2) Material
Specifications. The construction specifications are composed of two parts. The first part is called theclosed specification and is the standard NRCS construction specification that begins with the SCOPE andends with MEASUREMENT AND PAYMENT or PAYMENT. The second part is called the open
specification and consists of the ITEMS OF WORK AND CONSTRUCTION DETAILS that are written
specifically for this job.
Special emphasis items are covered below for each site References to Engineer refer to the Government
Representative. The word shall means must in the contract.
2- CLEARING AND GRUBBING Subsidiary to Mobilization/Demobilization and Site preparation (BidItems 6 and 12)
Burn or mulch materials that have been cleared.
Burial of materials require at least 2 feet of cover and need to be 6 inches higher than surrounding
ground. Burial area is the waste area as shown on the drawings.
Smooth areas that have been cleared and grubbed.
3- STRUCTURE REMOVAL Bid Item 1
Fences are to be removed to bottom of the post. Fence rubble is to be removed offsite.
NOTE: We are not changing the specs to allow salvage and reuse of fence. All fence removed will be
replaced as per CS-92 with new fencing material and the removed fence must be disposed of offsite.
5 - POLLUTION CONTROL Bid Item 2 and Bid Item 3
General. A SWPPP is provided in Appendix A and Sheet 8 of drawings. The prepared SWPPP shall beamended by Contractor to include a detailed work sequence outline which defines and delineates theContractor’s construction operation [as shown on Construction Schedule, required]. All applicable TCEQ
rules and regulations concerning the TPDES and the SWPPP shall be followed, including stabilizing
entrance to prevent mud tracking onto roads. The contractor is required to obtain and post the Notice ofIntent from TCEQ.and furnish a copy of the Notice of Termination to the Engineer.
Sediment filters are limited to geotextile sediment filters that meet the requirements of ASTM D6461 andinstalled according to the requirements in ASTM D6462. This requires a material submittal for
approval.
6 - SEEDING, SPRIGGING, AND MULCHING (Bid Item 4, Vegetation Establishment)
Consists of preparing seedbed, fertilizing, sprigging and hay mulching, and tackifing. A good quality
coastal Bermuda grass or bluestem mix straw mulch is required on all areas sprigged. Measurement andthpayment is per Section 6, Method 1 (nearest 10 acre). Hay mulch application rate is 2.5 tons per acre.
You must use either non asphaltic tackifier or crimp the mulch. Tackier must be applied at 40 lbs per
acre.
Fertilizer will be pelleted. Fertilizer will be applied at 30lbs N: 40lbs P (phosphorous): 30 lbs K per acre.
The fertilizer requires a material submittal for approval.

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Seed will be drilled or broadcast on a firm clean seedbed.
Seed dates shall be within 9 months prior to seeding. All seed tags must show germination, datetested, and pure live seed (PLS). This requires a material submittal for approval. The mixture will
be Common Bermuda unhulled 6.0 lbs PLS, common Bermuda hulled 4.6 lbs PLS hulled, Texhoka
Buffalo Grass spurs 8.0 lbs.
7 - CONSTRUCTION SURVEYS Bid Item 5
The Contractor is responsible for the layout of all the work. Also the Contractor is responsible forchecking all work. The Contractor shall also submit to the Contracting Officer in writing the name,qualifications and experience of the surveyor personnel for approval prior to commencement of work.
Earthfill slopes need to be checked and corrected at least every 5 feet.
Bluetop subgrades and finished grades of excavations, earthfills, and appurtenances to the works.
CORRECTION to site showing statement. The following statement is DELETED and is not arequirement of the contract documents: Use stringlines for riprap to ensure it properly meets the intended
grade and height.
Section 5 Method 2 will be used to verify quantities with the inspector for progress payments. The
surveyor must provide interim surveys as part of the progress payment.
The government will perform the initial and final surveys. Survey measurements need to be to nearest
0.1 feet.
8 - MOBILIZATION AND DEMOBILIZATION
Bid Item 6
Section 3 PAYMENT it states, "Payment will be made as the work proceeds, after presentation of paid
invoices …. by the Contractor showing specific mobilization and demobilization costs and supporting
evidence of the charges of suppliers, subcontractors, and others." You may be asked to provide proof of
the total direct cost. You will have to submit paid invoices for the purchase of bonds and mobilization
supplies in order to be reimbursed for these items prior to the final payment.
The construction entrance is included in this item.
All trash, debris, etc. resulting from the construction operation must be removed off site and disposed ofin an approved sanitary landfill. The contractor will remove all items required for work such as signs,
buildings, etc. after construction is complete. Any utilities, etc.
If rock/road base is used for the access road, remove it upon completion of project unless indicated by
the sponsors.
All disturbed areas are to be in a relatively smooth rut free condition. All finished surfaces should befreely draining.
Items subsidiary to this bid item are Clearing and Grubbing and Traffic Control.
9 - TRAFFIC CONTROL
Subsidiary Item of Bid Item 6
Requires the Contractor to submit a written plan for the control of traffic, and placement of signs and it
must be approved by Hays County, TxDOT (if necessary), and the engineer.
11- REMOVAL OF WATER Bid Item 7
The contractor is required to divert surface water away from the construction site and to dewater the
borrow sites and other excavations in a timely manner. A written plan for dewatering and diverting
surface water is required before start of work.

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The contractor is responsible for maintaining the excavation free from water and should be prepared topump water out of the excavation for the riprap.
The gate on the riser will be left open. This will allow the water to drop as low as elevation 598. The
lower limits of excavation are shown as 600.5. Update: The District opened the gate on 4/19/2017.
This is paid at a prorated amount.
21 - EXCAVATION
Subsidiary to Site Preparation
There is no guarantee that materials obtained from the specified excavations may be used directly in thespecified fills. All suitable material will be used in the construction of permanent earthfill or rockfill.
Suitability is determined by the government representative (GR) (Section 4 method 1)
Disposal of waste materials must be in the waste area. Section 5. Method 1.
Strip as required to remove weeds, grass, roots, and soils containing significant vegetative or organic
material prior to placing earthfill. Stockpile topsoil. Excavate to neat grade and lines. Once subgrade isreached the engineer will approve if the subgrade is suitable.
23 - EARTHFILL
Subsidiary to Site Preparation
Class C compaction with proper moisture determined by using feel method. Compaction shall beaccomplished by a minimum of five (5) complete passes of a tamping roller weighing not less than 1,200
pounds per foot of roller width at a towing or traveling speed of 2 m.p.h. or greater; or an approved
equivalent method.
26 - TOPSOILING
Subsidiary to Site preparation
This item consists of salvaging approved topsoil from required excavations, foundation stripping, andplacing on all designated earthfills and exposed excavated slopes. If you are sourcing topsoil offsite thenprior approval is required before placement.
Furnishing will use Section 3 Method 1 which is from the site. Section 5 Method 1 will be used for
spreading which is to lightly scarify the material the topsoil will be placed on.
Final surfaces are to be dressed by blading, dragging or floating operations. They are to meet the finishedlines and grades shown on the drawings.
Placement is to be 6 inch depth.
61 – ROCK RIPRAP Bid Item 8
The specs call for gradation of rock to be in accordance with ASTM D6092 R-150.
Gradation analysis needs to be submitted from the quarry. Refer to pen and ink change for the material
test pile. Gradation test may be done at the quarry in the presence of the inspector and engineer or
performed onsite. No equipment on the rock during or after placement.
Riprap. R-150 gradation may be performed at the quarry or onsite under the supervision of the inspector
and/or engineer.
NOTE THAT the lake needs to be drained to elevation 600.5, if not lower (approximately 8 feet), prior toplacing riprap.
92 - FIELD FENCE Bid Item 9
Use Western union splices.
Make sure you submit the fencing material prior to bringing onsite and that it is galvanized appropriately
as per Material Specification 591.

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CHANGE TO SITE SHOWING DISCUSSION. Contractor will not be allowed to salvage and reuse any
fencing that is required in this specification. NO change to the bid documents is made regarding Bid Item
9.
94 – Contractor Quality Control Bid Item 10
In Section 3, Method 1 is to be used. Quality control personnel separate and apart from line supervision
and who report directly to management are not required. Contractor to submit for approval the names,
qualifications, duties, certifications and authorities of personnel assigned quality control.
Section 4, Method 1 is required. Section 10.a.(4) Quality control system is to be approved andoperational prior to starting work.
95 – GEOTEXTILE Bid Item 11
Non-woven class 1. Keep it in a clean, dry location out of the direct rays of the sun until ready to be used.
Geotextile is to be placed immediately prior to the placement of rock riprap, and placement of thegeotextile is to be approved by the Engineer prior to placing rock.
420- SITE PREPARATION Bid Item 12
Variation of quantities to site preparation will only be possible if the site preparation quantities exceed the
maximum by 10% and have minimum contract value of $1000. The contractor must notify the engineer
that the quantities have been exceeded. The contractor must submit proof and allow the NRCS 3
working days to verify the contractor’s documentation.
Payment goes down to the neat lines and grades. Further excavation requires approval from theengineer to be calculated for quantities. Subgrade prior to earthfill and riprap requires approval by theengineer. Subgrade that becomes unsuitable due to negligence of the contractor and requires removal
will not be calculated as part of variation of quantities.
Earthfill must have 6 inches of topsoil placed on it. Items of work subsidiary to this bid item are Clearing
and Grubbing and Salvaging and Placing Topsoil.
Material Specifications:
Questions covered: none
DRAWINGS TX-EN-0714
Upcoming Amd. #1 pen-and-ink changes were discussed.
VISIT TO THE SITE
Designations at site showing
Final limits of clearing and grubbing were given. The contractor is required to clear and grub those areasthat impede their ability to access or perform the work (construction entrance, campsite, excavations, etc.)
Final limits of fence removal were given. The contractor is to remove the fence for the construction
entrance, terrace and along the front face of the dam directly upstream of proposed riprap Stations 32+00
to 12+00.
Designation of area to bury materials - Bury materials in the waste area.
These areas remain unchanged from the Drawing Sheet 1 (Note 3)• Access road (on Sheet 1)• Construction campsite (on Sheet 1)• Stockpile (3 shown on Sheet 1)

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TECHNICAL QUESTIONS, CLARIFICATIONS & ANSWERS
Cattle. The contractor is required to keep the gates closed to prevent the cattle from escaping. The
contractor is required to protect cattle from the areas that present a clear danger to cattle (such as
excavations) within the work area. This can include fencing or other measures to prevent injury to cattle
that wander into the work area.
Q: Can the contractor drive haul trucks across the spillway?
A: Under further consideration. We expect to issue IFB Amd. #2 with a final decision soon.
Q: Can the contractor take water from the reservoir or from elsewhere?
A: A permit from TCEQ is required to take water from the reservoir. However, note that the lake is
expected to be drained during the performance period of the contract. The contractor will likely have to
get water offsite. The contractor is responsible for complying with all applicable permits, rules, andregulations for obtaining water.
Q: Where can the contractor bury materials?
A: Bury materials in the waste area as identified on Sheet 1.
Q: Does the gate drain valve work to dewater the reservoir?
A: The valve was opened by the District on April 19, 2017, and will remain open until all work under thecontract is complete.
Q: Will an Autocad file be provided to the contractor showing the site?
A: The contractor is responsible for creating their own CAD files. NRCS does not provide such files.
Q: Where can the contractor access the site?
A: Drawing Sheet 1 identifies the location of the entrance. The contractor has a choice of the twoterraces opposite of the driveway.
Q: Is the contractor required to Sew or overlap the geotextile?
A: CS95.7 states Section 5 Method 2 will be used (overlapping). No other method is approved.
Q: Which bid item does the stabilized construction entrance fall under?
A: The stabilized rock entrance with underlying geotextile is paid under Pollution Control (prorated) Bid
Item 2. The temporary construction entrance and site access are paid under Mobilization/Demobilization(Bid Item 6).
Q: What is the water elevation during the site showing?
A: The pool appears to be around elevation 608. The invert of pipe at the riser is approximately 598,
which is 2.5 below the subgrade of the required excavation for Riprap. Refer to Drawing Sheet 5. The
water was entering the riser with the gate closed during the site showing.
Q: Where is the borrow for topsoil?
A: Refer to Drawing Sheet 1 and 8. It is in the pool currently underwater. No limestone is expected in
the borrow area.
Q: Is an inspector’s trailer required?
A: No, the inspector is expected to work out of his truck.
Q: How would you place riprap?
A: The means and methods are left to the discretion of the contractor.
Q: Who is the inspector and will he be full time?
A: Zachary Welch is the inspector who is currently tasked for this project. This could change. The
inspector will be full time.

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Q: Exactly how is the contractor to seed the disturbed areas?
A: As per CS6.7.a(3) the seed shall be drilled or broadcast onto a firm, clean seedbed. The rest of theparagraph describes what must be done to drill the seed. Broadcasting seeds must be with a mechanicalspreader to allow for an even dispersal. Hand broadcasting is allowed only if the contractor opts to drill
seed as per the last sentence of the paragraph.
Q: Can the diversion terraces be cut?
A: No. The diversion terraces are to be restored to the condition they were in prior to work being
performed.
Q: Can the mailbox on the opposite of Williamson Rd. be moved?
A: No, work is to remain within the construction limits.
Q: Is the top of dike expected to be revegetated?
A: Disturbed areas are to be revegetated, which will most likely include the top of dike.
Q: Where is the campsite? Where can the contractor stockpile material brought onsite?
A: Reference Drawing Sheet 1 and 8. Three stockpile areas are designated including the area outside of
the spillway dike to the road can be used. Stay within the limits of construction. Your surveyor should
stake the limits of construction.
Q: Does the entire spillway need to be stripped and regraded?
A: No, only those areas designated on Drawing Sheet 1 and 8.
Q: Where is the borrow area? Can borrow be brought in from offsite?
A: Borrow area is shown on Drawing Sheet 1 and 8. The borrow area was under water at the time of thesite showing. There may be excess material from the excavation of the riprap, which would be wasted in
the water area. Borrow brought from offsite needs a material submittal for approval. It appears there
would be adequate borrow available from the site.
Q: What if the borrow area does not have suitable fill?
A: Alternative borrow sites would be identified and a modification to the contract would occur.
Q: For purposes of insurance (Part III, Articles 1-3), what is a subcontractor?
A: A subcontractor would be someone hired by the Contractor to do work at the site or in a lab – such as
subcontracting out installation of fencing. Those types of subcontractors must provide the same
insurance coverage as the prime contractor (unless they are covered on prime’s insurance certificate, butthat usually is not the case). Then there are the Texas code requirements relating to Workers
Compensation insurance only. See Article 3(a)(3) for Texas Labor Code on certain types of“subcontractors” providing various services. For those types of subcontractors, you are only required toverify that those persons are covered by Workers’ Compensation Insurance (and provide a copy of proof
of coverage to the District), and the District does not require any of the other insurances stated in Article 1
to be provided.
New Information – Water Coming Into the Site . A treated effluent from a sewage treatment plant
empties into the site. The effluent average for the month of March 2017 was 113,000 gallons a day with amaximum flow of the interim phase of 250,000 gallons per day. In addition, there is runoff from 2,317
acres in the drainage area (per 1962 as-built drawings; figures have not been updated since that time).
Additional information from the 1962 as-built drawings is as follows:

IFB No. PCCD-17-PCWEWP-02
Amendment #1 (04-20-17)

Page 13 of 14

ATTACHMENTS:• 4/18/17 Site Showing Attendance list
• By Reference: Google maps of all sites and photographs (see PCCD website)

DISTRIBUTION:
To be posted on PCCD website. All registered plan holders and 4/18/17 site showing attendees will beadvised via email (or otherwise) when Amendment #1 is available for downloading fromwww.pccd.org/ (Job Bids tab)

IFB No. PCCD-17-PCWEWP-02
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SITE SHOWING ATTENDANCE
April 18, 2017
Plum Creek Conservation District Personnel
Johnie Halliburton, Contracting Officer and Executive Manager
Daniel Meyer, Alternate Contracting Officer and Assistant Manager
Jean Ann Maynard, R&J Contract Services, contracting consultant
USDA Natural Resources Conservation Service
Ronald Gardner, Project Engineer, Temple, TX
OthersMariano Molina, Clearfield Construction, LLC
Mike Moncada Jerdon EnterpriseJeffery Blann, ALLCO
Dustin Pratt, C3 Environmental
Chris Martin, Nighthawk Construction
Don Baron, Nighthawk Construction
Phelan Hill, Dalrymple Gravel and Contracting Co.
Mitchell Timmons, R-Tex Services
Brady High, R-Tex Services
John Sexton, Sexton Inc.
Mike Montario, Drewery Construction
Sean Hill, Precision Point Contracting Inc.
Todd Roberts, ERS Inc.
Luke Hill, Archer Western
Brad Bechtol, MAC Inc