Operating Manual for the Electronic
Application System for LEADER
目次(for researchers)
May 2023 edition

This operation manual is for researchers submitting a new application in FY2023.
Researchers applying for continued eligibility as EYR candidates should refer to the Operating Manual
for the Electronic Application System for LEADER

Contents
1. Preface ............................................................................................................................. 1
1.1

System Requirements............................................................................................. 1

1.2

Application flow ...................................................................................................... 2

2. Operation procedure ...................................................................................................... 3
2.1 Issuing login ID / password...................................................................................... 3
2.2 Login .......................................................................................................................... 7
2.3 About application documents ................................................................................ 10
2.3.1

Preparation of Form 1（Application form） ................................................ 10

2.3.2

Preparation of Form1 Attachment and Form 2 ........................................... 22

2.4 Check and submit Application ............................................................................... 25
2.5 Download submitted application ........................................................................... 28
2.6 About changing your email address ...................................................................... 29
3. Contact information ..................................................................................................... 31

The screen images shown in this manual may differ in design and layout from the actual web pages.

The electronic application system for LEADER (for researchers)

1.

Preface

The electronic application system for LEADER program (for researchers) is a system
which utilizes the Internet to partly prepare and submit application. Please
implement the application procedure from the electronic application system page
installed and managed by JSPS.
Before you apply for LEADER, please access MEXT website or JSPS website(https://www.jsps.go.jp/j-le/koubo_kenkyu.html)

and

refer

the

application

guidelines.

1.1

System Requirements

System Requirements are as follows.
OS

Chrome107

Firefox106

Safari16.1

Edge107

Windows 10

○

○

－

○

Windows 11

○

○

－

○

Mac OSX(12.0)

－

－

○

－

Mac OSX(13.0)

○

－

○

－

* The above is the system Requirements that we confirmed that the system worked normally.

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The electronic application system for LEADER (for researchers)

1.2

Application flow

The flow of application for LEADER is as follows.

Also, please download the prescribed "Form 1 Attachment" and "Form 2" from the
JSPS website（https://www.jsps.go.jp/j-le/koubo_kenkyu.html） in advance.

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The electronic application system for LEADER (for researchers)

2.

Operation procedure

2.1

Issuing login ID / password

First, you need to have ID and password that are used for the electronic application
system for LEADER.
Go to the JSPS website (https://www.jsps.go.jp/j-le/koubo_kenkyu.html), and click[Apply for ID and password] button.
In addition, you can not apply by using ID / password issued in past application.

Click [Apply for ID & password]
button.

This screen image may differ from the actual web page image, but the items listed are nearly identical.

3

The electronic application system for LEADER (for researchers)“Before Having ID and Password Issued” page is open. Confirm the note, put acheck mark in the box of “Agree” and click [OK]. In order to have the ID andpassword issued, you are required to agree to all of the items.

Put a check mark in the box of“Agree” and click [OK]

Provide the information and click [OK] on “Application for Issuance of ID and
Password” page. Then the confirmation screen is displayed. Confirm the contents
and click [OK].

①
②
③
④

Provide informationand click [OK].

NOTE① “Name (name on the family register)” is not used for review and the list to
provide to the institutions.
② “Name (for display)” is used for the announcement of the applicants and otheroccasions where MEXT and JSPS handle such persons as Excellent Young Researchers.
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The electronic application system for LEADER (for researchers)

You may choose your original family name, commonly known name, or the like.
③ If your age exceeds the age of the application requirements, you cannot
complete the submission of the application. Please make sure to check theapplication requirements beforehand with the application guidelines.
④ Send an e-mail message confirming the completion of registration to the address
to be registered on this screen.
* If the Chinese characters (Kanji) you wish to use are not among the JIS level 1
or level 2 Kanji sets (JIS X0208 standard), please replace them with those thatare among the JIS sets. If your Kanji cannot be replaced, then please use thetwo-byte Katakana characters that indicate the pronunciation of them.
* Items to be registered on this screen cannot be changed or modified except for
the e-mail address after ID / password is issued. If there is an error, you needto re-apply for ID / password.

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The electronic application system for LEADER (for researchers)

Since the ID and password issued are displayed on “Application for ID and Password
Completed” screen, please print out the displayed screen（ID and Password）.

Take a copy of the ID and password.

: XXXXXXXXXXXXXX: XXXXXX

Please confirm that the e-mail message confirming the completion of registration
has arrived.
It may take some time before the e-mail message is received.
Close the page and follow the procedure on the next page to prepare an application
using the ID and password issued.
* The ID and password issued is also used to confirm the selection result, pleasekeep them carefully. The selection results can be confirmed only on this system.

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The electronic application system for LEADER (for researchers)

2.2
Click

Login
[Electronic

application

systemLogin]

button

on

the

JSPS

website(https://www.jsps.go.jp/j-le/koubo_kenkyu.html).

Click [Login] button.

This screen image may differ from the actual web page image, but the items listed are nearly identical.

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The electronic application system for LEADER (for researchers)

The login page is open. Type ID and password and click [Login].

If you forget your password,
please click [here].

* If you fail login five consecutive times, you cannot log in to the system for acertain period of time. Please wait about 20 minutes and log in again.
* If you forget your password, please get a new password from [here]. For a new
password, it is necessary to enter the registered e-mail address, name (official
family register）, date of birth and login ID issued. If you lose such information,
you need to re-apply for ID / password［2.1 Issuing login ID / password］* When you log in for the first time, the page to change a password is shown on
the next screen. Please make sure to create a new password.

* When you create a new password, you cannot change it for a determined period oftime. Please change your password after the date and time given from the error
message displayed on the screen.
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The electronic application system for LEADER (for researchers)

Menu page will be displayed after logging in. Please click [Prepare application]
button to start entering application information.

Click [Prepare application] button.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

Click here to go to the
JSPS website to download
the prescribed formats.

NOTE･ There is a requirement concerning the applicant's age etc. in this project.
Before preparing the application, please confirm the requirements by theapplication guidelines.
･ In order to apply, you need to prepare each form as follows.
➢ Form 1（Application form)：Input to next application pages on the system.
➢ Form 1 Attachment and Form 2: Download the prescribed formats from the JSPS
website and fill in them. Then register them (Word or PDF file)9

to the system.

The electronic application system for LEADER (for researchers)

2.3

About application documents

Application documents for LEADER are composed of "Form 1", "Form 1 Attachment"and "Form 2".

2.3.1

Preparation of Form 1（Application form）“Application Management” page is open. Click [Input Information on ApplicationForm］button.

Click [Input Information on
Application Form］button

202x 年 x 月 x 日 17 時
00 分
XX/X/202x 17:00

Provide information on “Enter information on application form” page.
Then, check the agreement/confirmation at the end of the screen, click [Next]. If
you want to save it in the middle, click [Temporary save].

Provide information andclick [Next] or [Temporarysave].

* If you do not operate the button for a certain time (over 60 minutes), thesession timeout may occur and the information you entered may be lost. Please
temporarily save it at any time.
10The electronic application system for LEADER (for researchers)

NOTE on each input item
【Field】
Review for EYR candidates’ selection will be conducted in nine research fields(Humanities, Social sciences, Mathematical and physical sciences, Chemistry,Engineering sciences, Informatics, Biological sciences, Agriculture/Environmental
sciences, Medicine dentistry and pharmacy). Applicants refer to Table of Research
field/Research content (http://www.jsps.go.jp/j-le/data/1-04.pdf) and keyword
list(http://www.jsps.go.jp/j-le/data/1-10.pdf), and should select a "Researchcontent (Basic Section)" that is most suitable for their own research task.
After typing Basic Section Code (five-digit),
click the [Decision] button. Basic Section
names of selected are displayed automatically.

①

Some items of Basic Section may be presented
in plural Medium-sized Section and Research
field. This field can be entered only when you
select “them”.

②① After typing Basic Section Code, click the [Decision] button. Research content(Basic Section) of selected will be displayed automatically. (To check the code,
click [List]. “Table of Research field/Research content” will be open.)② Some items of Basic Section may be presented in plural Research contents(Medium-sized Section) and Research fields. If applicants select one of the
Basic Section, then they should also select one from either Medium-sized
Sections or Research fields. (Selectable Medium-sized Section or Research field
can be referenced from [List])【Name・Nationality etc.】

③
④

③
⑤
③ Name (for display), Gender, Date of birth and Contact information(Email), theinformation when ID / password is issued will be automatically displayed. If
11The electronic application system for LEADER (for researchers)

you wish to modify Contact information (Email), please change from “Change Email address” on “Menu for Excellent Young Researcher Applicant” screen.
④ Choose either “Japan” or “Outside Japan” in Nationality field.
If you select “Outside Japan”, type country code and then click [Decision]
button. Country name of selected will be displayed automatically. (Country code
can be referenced from [List]. If the country name is not on the list, please
type "ZZZ" in the code field and type the country name in the name field.)⑤ If you have registered your research works to the ‘researchmap’, please enterthe URL you have been given.

【Current affiliation】

⑥
⑦

⑧
⑥

Select either “Organization in Japan”, “Organization overseas” or “Notaffiliated”.
* If you select “Not affiliated”, you do not need to enter other items ofCurrent institution.

⑦

Type institution code and then click [Decision] button. Selected institution
name will be displayed automatically. (Institution code can be referenced from[List]. If the Institution name is not on the list, please type "99999" in thecode field and type the institution name in the name field.)⑧ Please select the item of employment status based on the rules of yourinstitution etc.
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The electronic application system for LEADER (for researchers)【Academic background for PhD】⑨⑩⑪
⑨ If you acquired a doctoral degree abroad, please select “Doctoral equivalentdegree in a foreign country (Ph.D etc.)”.
⑩ If you select other than “Completed the doctoral program without a doctoral
degree”, you need to provide information of “Degree awarded date” and“Degree name”.
⑪ If you were enrolled in the medical studies that taught clinical training
courses, please select ”Yes” and enter the name of the faculty and department
at the medical school you attended.

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The electronic application system for LEADER (for researchers)【Research / job history】⑫⑫

Please list your research work history, e.g. postdoctoral fellows atuniversities, corporate researchers, in chronological order(up to 80 bytes per
entry field, for a total of 800 bytes).
If you have interrupted research due to childbirth or childcare, please also
describe the interruption history.

Example:1. 04/2015-03/2016 Worked at ○○ univercity
as a post-doctoral research fellow
2. 04/2016-03/2017 Worked at △△ Co.Ltd
as a researcher
3. 04/2017-12/2017 Interrupted researchdue to childbirth / childcare
4. 01/2018-04/2023 Worked at △△ Co.Ltd
as a researcher* You can enter up to 10 research/job history. If you can not enter it all, please
input about the latest 10 cases.

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The electronic application system for LEADER (for researchers)【Research interruption period due to childbirth / child care】⑬⑭⑬ If the applicant suspended his/her research activities for at least 3 months
due to childbirth or childcare, please choose “Yes” in this item, and submit
the documents certifying the grounds for childbirth / childcare. (For details
please check the application guidelines Ⅳ.1.(ⅵ).)* As of April 1, 2024, those who are under 40 years old (under the age of 43
for medical field, which requires clinical training) are not required to submit
the documentation.
⑭ Please enter the research interruption period only if you selected “Yes” inthe previous item.
・Please enter up to 2 cases of interruption research period.
・If you interrupted multiple times per child, please enter one of the majorinterruption periods.

【Specialized research field / Keywords】⑮⑯⑮ Please enter your specialized research field. (Up to 40 bytes.)
It is used as reference information when each research institution which
offered the publicized posts refers to applicant information. It can bedifferent from Basic Section and Medium-sized Section in 【Field】.
⑯ Please enter keywords related to your research field and research content. (Upto 160 bytes.) As in ⑮, it is used as reference information when each research
institution which offered the publicized posts refers to applicant information.

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The electronic application system for LEADER (for researchers)【Institution type interested in negotiation among the parties(including advance notice) at this time】⑰⑰ Please check the box of institution type you would like to engage in (from one
to three choices available).

【Other information to register】⑱⑱ Please select the institution type of your first priority among the theinstitution types on which you entered check marks in "Institution typeinterested in negotiation among the parties (including advance notice) at thistime" column. The information will not be given to the reviewers and will not
be shown on the documents provided to the research institutions. However, it
will be provided to the agencies that support negotiations among the parties.

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The electronic application system for LEADER (for researchers)⑲⑲ Name (name on the family register) and Current address information is not used
for review and not provided to the research institutions.
If you wish to modify your current address after submitting the application
form, please change from “Change contact information” on “Menu for Excellent
Young Researcher Applicant” screen.

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The electronic application system for LEADER (for researchers)【Agreement and Confirmation】

Please check if you do not agree⑳

Please check if you do not agree㉑㉒㉓

Please read, confirm and check the box

内容確認・了解の上、
Please read, confirm and check the box.
チェックを入れる⑳ Please check if you do not agree to provide your information to the research
institution which offered the publicized posts at the time the application has
been accepted. After submit application, you cannot modify the agreement status.
㉑ Pease check the box if you do not agree to provide your information to theagencies supporting negotiation among the parties at the time the agencies
will be decided, after your application has been accepted. After submit
application, you cannot modify the agreement status.
㉒ The application cannot be completed without checking.
Please be sure to read the application guidelines to confirm and check the box.
㉓ The application cannot be completed without checking.
Please be sure to read the application guidelines, confirm the application
contents and check the box of each item.

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The electronic application system for LEADER (for researchers)

Click [NEXT] at the bottom of the screen. If there is no error, “Check ApplicationForm” screen will be displayed. Confirm the registered contents and click [NEXT].

Confirm the registered contents
and click [NEXT].
Confirm the registeredcontents and click[NEXT]

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The electronic application system for LEADER (for researchers)

The application form is converted into a PDF file. The following screen is displayed.

①②① Click ［Check application form］ button and check PDF file (Form1）.

The receipt number (9 digits) is
automatically numbered.

【（Sample） PDF file(Form1)】② Please click [Amend information on application form] button if there are items
to be corrected. If you have nothing to correct, click the [Complete] button.
* You cannot register Form1 Attachment and Form2 without clicking on [Complete]button.

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The electronic application system for LEADER (for researchers)

After clicking on [Complete] button, a confirmation e-mail will be sent
automatically to the e-mail address entered in your contact information.
Confirm reception of confirmation e-mail and click [Receipt of message
confirmed] on “Confirm Desired Contact Information” page.

Confirm reception of confirmatione-mail and click [Receipt of
message confirmed]* It may take some time before the e-mail message is received.
* If you will not receive e-mail, go back to the menu page from [Return toMenu], correct your e-mail address. JSPS is not responsible for the disadvantage
from not receiving the notices from JSPS after submitting the application form.
After clicking [Receipt of message confirmed], the screen returns to[Application Management] screen. If application status is “contact Information
Confirmed”, the Preparation of Form 1 is completed.

When temporarily saved,[Restart] button is displayed.

Meaning of Application status：［DOWNLOAD］：Download form 1 you prepared.
［Confirm］：Go to “Check application form” page.
［Make correction］：Go to “Enter information on application form” page.
Please check again if the status is “Contact Information Confirmed”after
making correction.
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The electronic application system for LEADER (for researchers)

2.3.2

Preparation of Form1 Attachment and Form 2

Download the prescribed format and fill up Form1 Attachment and Form 2. Register
Form in Word or PDF format on the system. Even when you modify registered form,
please register the modified file in the same procedure. Also, you can registerfrom either.
Click [Register Form 1 Attachment file] or [Register Form 2 file] button at thebottom of “Application Management” page.

Application status has to be“Contact Information
Confirmed”.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

Click [Register Form 1
Attachment file] or[Register Form 2 file]button.

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The electronic application system for LEADER (for researchers)

Click［参照］ button on page, register the file of Form 1 Attachment or Form 2 andclick [OK].

NOTE* Form 1 Attachment and Form 2 must be created in Word or PDF format in advance.
* Please do not modify the format of Form 1 Attachment and Form 2, such as addition,abbreviation, deletion, etc.
* Form 1 Attachment and Form 2 will be converted to a PDF file in the system andit will be used for review etc. (printing in black and white). If there arecharacters / symbols etc. which are not displayed properly in the converted PDF
file, please paste them as images etc. and create again.
* Form 1 Attachment must be 1 page total and less than 1 MB.
* Form 2 cannot register files other than 10 page total, and cannot be registeredif it is 3 MB or more.

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The electronic application system for LEADER (for researchers)

Form 1 Attachment or Form 2 file will be converted into a PDF file.
Click [Check Form 1 Attachment (or Form 2)] button on the following screen andcheck the contents.

After checking thecontents, click here.

If process status is “Registered” on [Application Management] page, thepreparation of Form 1 Attachment and Form 2 is completed.

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The electronic application system for LEADER (for researchers)

2.4

Check and submit Application

Please confirm the statuses of Form 1, Form 1 Attachment and Form 2 are allcompleted, each status is as follows.
■Application Information (Form 1) ・・・・・ “Contact Information Confirmed”■Form 1 Attachment and Form 2 ・・・・・ “Registered”

Confirm the statuses are as above and click [Confirmation completed/ submit] button.

Click [Confirmation
completed/ submit] button.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

25

The electronic application system for LEADER (for researchers)“Confirm Submission of Application” screen will be displayed.
When clicking [Check application], the PDF files of application (Form 1, Form 1
Attachment and Form 2) will be created. Please download the PDF, check the contents
and click [OK].

* When you click [OK], the application form is submitted to JSPS. After that,you cannot modify the application.

“Application Submitted” screen will be displayed and the submission work iscompleted.

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The electronic application system for LEADER (for researchers)

If the application has been successfully submitted, your application status will
be displayed on “Menu for Excellent Young Researcher Applicant” page as"Application being processed by JSPS".

The application status must be“Application being processed by
JSPS”.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

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The electronic application system for LEADER (for researchers)

2.5

Download submitted application

To download your application after submission, please click [Check application]
button on “Menu for Excellent Young Researcher Applicant” page.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00“Application Management” screen will be displayed. Please click [Checkapplication] to download the PDF files of application (Form 1, Form 1 Attachment
and Form 2).

Click [Check application]
button.

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The electronic application system for LEADER (for researchers)

2.6

About changing your email address

Please take the following steps to change your email address. Make sure to register
the address at which you can receive and check the communication from JSPS after
the submission of application. We are not responsible for any inconvenience caused
through the failure in receiving our messages.
[Notice]
Please note that any changes will not be reflected after the application form
was converted into a PDF format and submitted.
Select "Change E-mail address." on the "Menu for Excellent Young Researcher
Applicant" screen.

202x 年 x 月 x 日 17 時 00 分
XX/X/202x 17:00

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The electronic application system for LEADER (for researchers)

The "Change E-mail Address" screen will be displayed.
Enter the new email address in “Enter again for check” column to confirm
and click the “OK” button.

The e-mail address is changed and the "E-mail Address Changed" screen will be
displayed. Click [OK] to return to the “Menu for Excellent Young Researcher
Applicant”.

You will get error message displayed, if you make a mistake. Enter the address
correctly and click OK. A confirmation email will be sent to both old and new email
accounts in order to confirm the change. Please check your inbox to confirm.

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The electronic application system for LEADER (for researchers)

3.

Contact information

Human Resource Development Program Division,
Japan Society for the Promotion of Science
Phone: 03-3263-3769
E-mail: takuken@jsps.go.jp

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