To:

Students and faculty members

From:

Shinji Uemoto, president
Ikuo Tooyama, vice-presidentInternational Center (ext. 8741)

Information regarding to the novel coronavirus[The 35th report: English version update on November 1st]

In accordance with the government's basic policy of balancing the prevention of the
spread of infectious diseases, COVID-19, with socioeconomic activities, SUMS is trying
to balance the prevention of infection spread with various operations and activities suchas education, research, and medical treatments.
Taking into consideration the recent measures taken by the government and the latest
findings related to this infectious disease, we have decided to ease some of the restrictions
on student, faculty, and staff duties and activities and relating behavioral guidelines.
However, since the disease is still spreading nationwide, students, faculty, and staff should
continue to act with caution, as there is a risk of infection.
Additionally, all students and staff should once again keep in mind that this school is a
medical university with hospitals. Each member should have a high level of responsibility
as a medical worker (including future prospects,) and a social function maintainer. We
should be united in our efforts to "prevent infection and prevent the spread of infection"
as cooperating with each other.
Please review all items listed in this report and take thorough measures in accordancewith them.
■ Avoid the 3 Cs (Crowded places, Close-contact settings, Confined spaces.)■ Manage your physical condition through daily health observation.
■ Maintain sanitation through hand disinfection, etc.
■ Wear masks (*Non-woven masks (surgical masks) are recommended.)■ Avoid talking without wearing masks during meals and in all situations.

1

In addition, the University Hospitals have their own measures and precautions. Pleaseconfirm e-mails and the homepage of the Infection Control Department for more
information about them.
(On-campus only) http://ulysses.shiga-med.ac.jp/hqsafety/[Topics (students and staff)] (Main items revised in the 35th report)[For students and staff]
1) Overseas travel, domestic business trips, and private trips during holidays→ Eased restrictions on overseas travel
Revised the handling of quarantine measures after return and entry into JapanThe announced document is available at the following link.
(https://sumsdoc.shiga-med.ac.jp/ASTRUX2/ID_guest.aspx?did=144425)* Only in Japanese and on-campus
3) Contact with patients during research→ Renewed the restriction period(Changed from "until September 30" to "until December 31")
[For students]
6) Extracurricular activities→ Reviewed and Eased restrictions on training camps, expeditions, tournament/matchparticipation, etc.
[For faculty and staff]
5) Acceptance of researchers from overseas→Revised the handling of quarantine measures after return and entry into JapanThe announced document is available at the following link.
(https://sumsdoc.shiga-med.ac.jp/ASTRUX2/ID_guest.aspx?did=144425)* Only in Japanese and on-campus* Please refer to each items below for details.
---------------------------------------------------------------------------------------------------[Behavioral guidelines]○ Places that have a high possibility of contacting with a large number of unknown peopleor places where the 3 Cs cannot be kept, especially area with a large number of confirmed2cases of infection, should be paid considerable attention and not approached if
unnecessary, in order to prevent the carrying of infection into our facilities.
○ Irrespective of personal affairs, student life affairs, or business affairs, everyday
activities should be carried out with full concern and adhering to the "New lifestyle"practicality example (Ministry of Health, Labor, and Welfare), and the "5 scenes ofinfection risk" (Cabinet Secretariat).
Ministry of Health, Labor and Welfare: Practical examples of New Lifestylehttps://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_newlifestyle.html
Cabinet Secretariat: Five scenes where the risk of infection increases
https://corona.go.jp/proposal/pdf/5scenes_20201117.pdf* In order to prevent the spread of COVID-19 infection, please utilize the newcoronavirus contact confirmation app (COCOA) (Ministry of Health, Labor and Welfare)and Shiga Prefecture's new coronavirus countermeasure personal support (Moshi Support
Shiga).
Ministry of Health, Labor and Welfare: the new coronavirus contact confirmation app(COCOA)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html
Shiga Prefecture: Moshi Support Shiga
https://www.pref.shiga.lg.jp/ippan/kurashi/ict/312529.html[Vaccination (students and staff)]○ We recommend all students and staff to get vaccinated.
○ Those students or staff who choose not to be vaccinated will have no disadvantages.
○ However, please be aware that outside medical institutions may have different
vaccination requirements.
[Wearing a mask (students and staff)]○ All students and staff are required to wear a mask regardless whether conversing or not,whether on or off campus. (However, it is not required when outside and no one isaround, or when training/exercising.)○ Wearing surgical mask is recommended instead of a cloth mask or urethane mask fromthe viewpoint of preventing droplet transmission.
○ However, if it is difficult to wear a surgical mask due to various circumstances (physical3

circumstances such as rough skin, financial circumstances, etc.), wearing other typesof masks is permitted.
[Dining in groups (students and staff)]○ While eating and drinking, both students and staff are required to keep as much

distanced as possible from others and keep conversation to a minimum, whether on or
off campus.
○ Holding or participating in events that involve food and drink should be carefully

considered whether or not it is unavoidable. In such cases, measures to prevent the
spread of infection should be thoroughly implemented, such as limiting the numberof people at each table to about 4, ensuring that there is plenty of space.
○ When eating out or meeting at a restaurant, it is strongly recommended to use acertified restaurant where infection countermeasures have been taken.
○ Dining out should not take a long time (2-3 hours maximum.)★ If these restrictions are not complied with, we will consider prohibiting the holding
and participating in events involve food and drink as a temporary measure.
[Important items (students and staff)]-------------------1. Conception of prohibiting commuting to school or work
* If faculty and staff are prohibited from going to work, they can get paid leave (special
leave) during that period (Personnel Section Personnel Section: 077-548-2014)* Undergraduate students who work in laboratories (university only, excluding affiliatedhospitals) are considered as faculty members, so follow the items below.
* [The following 1.to 4.]"Flowchart for handling cases of fever of 37.5°C or higher, tested positive, or
becoming close contacts, etc." (* Sep. 8th edition)
https://www.shiga-med.ac.jp/sites/default/files/2022-09/hatsunetsu-flowchart20220908.pdf(Only in Japanese)

1. Cases of fever of 37.5°C or higher (Staff and Graduate students)
1) Everyday including weekend and holidays, measure the body temperature when
waking up and report it on the "Shiga University of Medical Science Staff Body
4

Temperature Check App".
https://fevercheck.shiga-med.ac.jp/login.php
2) As a general rule, if you have a fever of 37.5°C or higher, you will not be able to go towork or school. In addition, graduate students (including non-regular students such as
research students) need to report it to supervisor. Faculty members need to report it to
manager.
3) The manager/supervisor who received the report need to inform about the informationon the fever and the measures taken by sending an email to the corona dedicated address:
corona@belle.shiga-med.ac.jp
4) Commuting to school or work is prohibited for 48 hours after the fever has been
resolved, and thoroughly manage your physical condition by measuring the temperature
twice a day. The temperature measurement results should be reported on the "Shiga
University of Medical science Staff Body Temperature Check App".
5) Commuting to school or work is allowed from 48 hours after the fever resolves.
*[Relating to 1.4]
In case that you have a fever of more than 37.5 degree within 3 days after vaccination,
you can exceptionally commute to school or work without delay if your fever is down
without taking an antipyretic on and after the next day of fever-up.
Infection control department: "Regarding fever after Novel coronavirus vaccination"
2. Cases of fever of 37.5°C or higher (Undergraduate students)
1)

Everyday including weekend and holidays, please measure the body temperaturewhen waking up and report your temperature using the "Shiga University of Medical
Science Student Body Temperature Check App" until 8:30 a.m. (In addition, students whotake clinical training must write self-management checklist for body temperature,
symptoms, etc. during clinical training period).
https://fevercheck.shiga-med.ac.jp/student/
2) When you get warning showing “Do not go to school today, recuperate at home, andreport to the dedicated email address of the Health Management Center:
stnetsu@belle.shiga-med.ac.jp by 9:30.” (If you are absent from the exam, please also
contact the Student Affairs Division at 077-548-2068.)
3) When the health management center will receive the report, they will promptly informthe information on the fever and the details of the instructed measures to the dedicatedemail address. corona@belle.shiga-med.ac.jp
54) Attending to school is prohibited for 48 hours after the fever has been resolved, andthoroughly manage your physical condition by measuring the temperature twice a day.
Also, please report results of your temperature measurements to the dedicated email
address of the Health Administration Center. stnetsu@belle.shiga-med.ac.jp
5) Commuting to school is allowed from 48 hours after the fever resolves.
3. Case of tested positive, or becoming close contacts (Students and Staff)
1) When you are tested positive or a family member living together or a co-worker issuspected to be infected with a new coronavirus at a medical institution, staff should sendan e-mails to the head of the department, graduate students should send it to the academic
supervisor, and undergraduate students should contact the Health Administration Center(stnetsu@belle.shiga-med.ac.jp). Make sure to report to each address immediately.
2) The manager/supervisor/Center staff who received the report need to instruct the one
not to commute to school and work, and immediately report the following information to
the dedicated email address. corona@belle.shiga-med.ac.jp-Name, Affiliation,-Status of the person (tested positive or close contacts, etc.
-Last day to commute/attend school3) Upon receiving the report in 2), the staff of the Health Administration Center andInfection Control Department will promptly judge and give instructions on commuting toschool and work prohibition depending on the contact situation, so please follow it.
4) If your family members have been determined by government authority as a close
contact of someone, staying home is not required in principal, however you may be asked
to stay at home depending on the situation. In that case, please follow the directions.
[Relating to 3.3]
Infection Control Department:“Regarding the restriction of commuting for those who are positive”
http://www.shiga-med.ac.jp//sites/default/files/2022-09/yosei-shugyou-shugakuseigen-20220908.pdf(Only in Japanese)“Regarding the restrictions of commuting for those who have contact with persons who
tested positive for the virus”
https://www.shiga-med.ac.jp/sites/default/files/2022-09/noko-shugyou-shugakuseigen-20220908.pdf(Only in Japanese)

64. If suspected of being a close contact of someone (Students and Staff)
1) If you have contact with a tested positive person and it is difficult to judge whether or
not you can commute to school or work, such as when a positive person or a person withwhom you have had a close contact occurs at your part-time job, or when a person or aperson with whom you have had a close contact at the workplace or school of a family
member who lives with you tested positive, contact the following to consult.
-University Hospital staff: Supervisor or Infection Control Department
077-548-2895 scorona@belle.shiga.ac.jp-Other staff and All students: Supervisor or Health Administration Center
077-548-2089 stnetsu@belle.shiga.ac.jp
2) If there is a possibility that you are a close contact (e.g., a family member living withyou has been determined by the government to be subject to testing), you should refrainfrom going to work as much as possible until the test result of the person has been
confirmed negative.
* [Relating to 4. 1]“Measures to be taken by faculty and staff to prevent the spread of the newcoronavirus (Temporary Measures for Employment Exemptions)”
https://www.shiga-med.ac.jp/sites/default/files/2022-02/shokusenmen-20220216.pdf(Only in Japanese)______________________________________________________________________
2. Disinfection on campus
1)

In "Hygiene management manual for new coronavirus infectious diseases at school"(Ministry of Education, Culture, Sports, Science and Technology), it is recommended todisinfect the parts that you often touch (doorknobs, handrails, switches, etc.) at least oncea day. Therefore, in laboratories, offices, each faculty member who uses it should disinfectthe relevant area by such as wiping with a paper towel. (* Cleaning staff disinfectcommon areas such as elevator buttons, toilets, etc.)
2)

In the main buildings of the university campus, there is a hand sanitizer near theentrance (1st floor). Please apply it on your hands and rub it well as a preventive measureagainst infection. (If you have any questions, please contact Personnel Division: 077-5482014)
MEXT: "Hygiene management manual for novel coronavirus infectious diseases at
7

school"
https://www.mext.go.jp/a_menu/coronavirus/mext_00029.html[For students and staff]
1. Overseas travel, domestic business trips, and private trips during holidays (Updated on
Oct. 31)
1) Overseas travels (both business and private) during vacation are self-restraint inprinciple, including family members living together. However, travel to countries/regionswith the Ministry of Foreign Affairs’ infectious disease hazard information level 1(Exercise caution) to 2 (Avoid non-essential travel) will be permitted in cases of i) official
business, academic conferences, or regular/semi-regular curricular activities. And incases of ii) other special circumstances, the form of “Request for Overseas Travel” mustbe submitted to the International Center and screening will be conducted before
permission is granted.
(International Center: 077-548-2883 hqkouryu@belle.shiga-med.ac.jp)
2) Travels to countries/regions with the Ministry of Foreign Affairs’ infectious diseasehazard information level 3 (Avoid all travel) or higher are prohibited in principal.
3) Taking into account the current situation of the spread of infection, domestic businesstrips of faculty and staff should be considered whether or not they are necessary.
4) All students, faculty and staff (including family members living togaether) shouldcarefully consider the domestic trips, including returning home, depending on thesituation of the spread of infectious diseases.
5) Thorough measures to prevent coronavirus infection must be taken when implementing
overseas travels and domestic business trips.
* Please refer to the following site for “Request for Overseas Travel,” and “Quarantine
measures after entering Japan.”*Available only in Japanese and on-campus(https://sumsdoc.shiga-med.ac.jp/ASTRUX2/ID_guest.aspx?did=144425) *Revised(International Center: 077-548-2883, hqkouryu@belle.shiga-med.ac.jp)* If your travel plan is approved at the International Center, please submit relating
documents such as “Notice of Overseas Travel” to Management Office of Medical
Research separately, including the case of official business, academic conferences, or
regular/semi-regular curricular activities.
8

(Management Office of Medical Research: 077-548-2896,
risk@belle.shiga-med.ac.jp)
2. Research activities
1) Research activities should be carried out after thorough measures and consideration
for preventing the spread of infection.
2) Faculty and staff should consider using the telecommuting system to conduct
research activities such as data organization and thesis writing at home.
* If you employ students as a part-time job, the head in each laboratory should decides
whether or not you can hire, after carefully taking measures and measures to prevent the
spread of infection.
3. Contact with patients during research (Updated on Oct. 31)
1) Until December 31st, patient-contact research will be permitted only in the following
cases from the viewpoint of preventing the spread of infection.
(1) Research that involves medical practice (including clinical trials and advanced
medical treatments).
(2) Medical research that includes medical practices other than medical treatment, which
has been discussed and approved by the director in charge of medical care and ofresearch.
(3) Research that is done in areas permitted by clinical departments that conduct clinicaltraining of undergraduate students in a participatory manner other than (1) and (2). If
the research needs to be conducted in a building occupied by multiple departments, thepermission to enter the building will be given by the Hospital.

* If you are a graduate student with a limited research period, please consult with yoursupervisor.
* Regarding to 1) (3), please follow the “guidelines for entering the operating room”,
when entering the operating room.
https://www.shiga-med.ac.jp/sites/default/files/2021-04/shujutubu-shishin20210407.pdf
4. Implementation of workshops and lectures91) If the target audience is an unspecified number of people mainly from outside theuniversity, the event should be considered to be held remotely regardless of the numberof participants. A face-to-face event should be held after through measures andconsideration for preventing the spread of infection. And the maximum number ofparticipants will be set in accordance with the guidelines of Shiga Prefecture.
2) If the participants are mainly from on-campus, the event should be held after throughmeasures and consideration for preventing the spread of infection. And the maximum
number of participants will be set in accordance with the guidelines of Shiga Prefecture.
(https://www.pref.shiga.lg.jp/ippan/bousai/sougo/313183.html)
5. Use of sports facilities on campus
1)

The use of the all sports facilities on campus is permitted for both students and staff

under the condition of following the guidelines of sports organizations. Thoroughmeasures and consideration for preventing the spread of infection are required.
Japan Sports Agency: Guidelines for Prevention of the Spread of New Coronavirus inSportshttps://www.mext.go.jp/sports/b_menu/sports/mcatetop01/list/detail/jsa_00021.html[For students]<Contact address for consultation>
Lectures / Practices / Exams
Student Division (undergraduate) 077-548-2068 hqgaku@belle.shiga-med.ac.jp
Student Division (graduate) 077-548-2095 hqgs@belle.shiga-med.ac.jp
Study support / general student life
Student Division (student support) 077-548-2072 hqshogak@belle.shiga-med.ac.jp
HealthHealth Administration Center 077-548-2087 hqheadm@belle.shiga-med.ac.jp
English support
International Center 077-548-3538 hqkouryu@belle.shiga-med.ac.jp______________________________________________________________________
1. Restrictions for undergraduate students from entering the University Hospital
1) Undergraduate students are allowed to enter the University Hospital with the troughmeasure of preventing the spread of infection. In principle, there are no restrictions, but
10students are asked to refrain from unnecessary entry. However, during clinical/training,
the hospital may, at the discretion of each department or division, restrict the training area(the Hospital will decide whether or not to allow students to enter the building wheremultiple departments are housing.) In case that a cluster or other outbreak of infection
occurs among undergraduates, all undergraduate students may be prohibited fromentering the University Hospital at the discretion of the director of the hospital.
2) Infection spread prevention measures should be fully implemented when
undergraduate students enter the Hospital. However, if a cluster or other outbreak occurs
among undergraduates, entry to the university may be prohibited at the discretion of the
President.
*[Relating to 1.]
Please follow the “guidelines for entering the operating room” when you enter theoperating room.
https://www.shiga-med.ac.jp/sites/default/files/2021-04/shujutubu-shishin20210407.pdf
2. Orientation and Health check-up
1) Detailed information will be given from Student Division.
3. Lectures (including exams)
1) Lectures (including exams) are conducted face-to-face format after thorough measuresand consideration for preventing the spread of infection.
2) Remote format may be used as appropriate. Details will be notified by the Student
Division.
* To students who have difficulty commuting to school, online lectures and otherappropriate support will be provided.
4. Exercises/practices (including exams)
1) Exercises and practical trainings (including exams) are conducted face-to-face format
after thorough measures and consideration for preventing the spread of infection.
2) Remote format, or face-to-face format with simulators in a small group may be used11

as appropriate (excluding at University Hospital,) for an alternative measure. Details will
be notified by the Student Division.
* To students who have difficulty commuting to school, online exercises, practicaltrainings and other appropriate support will be provided.
5. Clinical/Practical training
1) In the University Hospitals (including National Hospital Organization Higashi-ohmi
General Medical Center, JCHO Shiga Hospital and Kohka Public Hospital), the training
format will be participatory type. However, some may be conducted in tour type
depending on the situation of each clinical department.
2) However, implementation of participatory training in an area where multiple
departments are housed will be decided by the Hospital.
3) Student Division will inform you if alternative measures of exercises/practice such as
remote format or simulators will be used.
4) For restrictions on access to the University Hospital, please see [Students] 1.
Restrictions for undergraduate students from entering the University Hospital.
5) Clinical / clinical training at cooperating medical institutions outside the university
should be conducted in face-to-face format as possible depending on the situation of thecooperating institutes, and also an alternative measure should be considered such as faceto-face (on-campus) format with simulators in a small group, or adapting remote format.
* Regardless of 1), concerning midwifery clinical training, it is necessary to experience acertain number of assistances for normal delivery according to legal regulations. Thus,
exceptionally, we conduct a participatory exercise after thoroughly implementing
measures and consideration for preventing the spread of infection.
* Regardless of 1), the clinical training will be changed to tour type only by the discretionof the hospital director when the following situations will be occurred; a) When stage III(alert stage) will be declared in Shiga prefecture; b) When a state of emergency or quasiemergency will be issued in any of the 5 prefectures in the Kinki region other than Shiga
prefecture and neighboring prefectures (Fukui prefecture, Gifu prefecture, Mie
prefecture); c) When our faculty and staff will be positive for COVID-19 infection; d)When a student in clinical training course will be positive for COVID-19 infection. Alsoe) if an outbreak such as a cluster occurs in undergraduate students, clinical / clinicaltraining may be cancelled or postponed at the discretion of the director of the hospital.
12

*Regardless of 5), when a state of emergency is issued to Shiga Prefecture, off-campus
clinical / clinical training may be cancelled or postponed. In case of cancellation or
postponement, alternative measures will be implemented.
6. Extracurricular activities (Updated on Oct. 31)
1) Following the guidelines of each sport organization or Japan Sports Agency,
extracurricular activities are permitted under the condition of thorough measures andconsideration to prevent the spread of infection. The permission of counselor orsupervisor in each club is also needed. More detailed information will be given from
Student Division.
2) However, considering the current situation, the permitted activities are limited to“UNIVAS guidelines (Jan. 25, 2022 the 6th report)” phase 2-5 shown in "Table 2.
Example of gradual resumption plan of sports activities". Student Division informs thedetails.
3) Permitting activities such as training camps, expeditions, tournament/matchparticipation, concerts, live performances will be handled as follows. Student Division
informs the details.
(1) For the activities in Phase 5 of the activity level defined by the University,
notification system is applied.
(2) For the activities in Phase 2-4 of the activity level defined by the University, permit
system is applied, with consideration to the situation of infection spread.
4) Regardless of 1)-3), there are no particular restrictions on remote format activities.
★ [Relating to 2] The restrictions will be relaxed or tightened within the range from Phase
2 (small group practice) to Phase 5 (team practice including full contact) for both indoors
and outdoors, on and off campus only after taking into consideration the situation of the
spread of infection. Details will be notified by the Student Division.
★ If the restrictions on extracurricular activities are not complied with, a ban will beconsidered as a temporary measure.
(Japan Sports Agency)
https://www.mext.go.jp/sports/b_menu/sports/mcatetop01/list/detail/jsa_00021.html(UNIVAS)https://www.univas.jp/project/safety/guideline/13

* While eating and drinking (unmasked), you are required to keep as much distanced as
possible from others, whether on or off campus, and keep conversation to a minimum.
Also, holding and participating in events that involve food and drink should be carefully
considered, except eating out alone or with family, and please take thorough measures toprevent the spread of infection, in addition to following the guidelines in “Practicalexamples of New Lifestyle” (Ministry of Health, Labor and Welfare) and “Five scenes
where the risk of infection increases” (Cabinet Secretariat), such as limiting the numberof people at each table to about 4, ensuring that there is plenty of space, and limiting thetime to 2-3 hours. Also, when dining or meeting at a restaurant, it is strongly
recommended to use a certified restaurant where infection measures have been taken.
* If these restrictions on holding and participating events involve food and drink are notcomplied with, a ban will be considered as a temporary measure.
(Ministry of Health, Labor and Welfare: Practical examples of New Lifestyle)https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_newlifestyle.html(Cabinet Secretariat: Five scenes where the risk of infection increases)
https://corona.go.jp/proposal/pdf/5scenes_20201117.pdf
7. Job hunting activities for undergraduate students
1)

There are no particular restrictions on job hunting activities (participating in

employment briefing sessions, hospital tours, employment examinations / interviews,
procedures after employment appointments, etc.) of the students in specific grades (5thand 6th grades of medical department and 3rd and 4th grade of nursing department) andvisiting hospitals of the students other than specific grades, under the condition thatmeasures and consideration for preventing the spread of infection are thorough.
______________________________________________________________________[For faculty and staff]
1. Work from home
1)

Application of a work from home should be considered in every department anddivision. (Personnel Division 077-548-2014)* At the University hospital, faculty and staff who are engaged in work that is difficult to14

apply at home, and who are not asked to consider using the remote system because of theneed to maintain medical functions.
2)

In utilizing the telecommuting system, please consult the head of department and thehead will make a decision on the applicants and applicable days.
3)

When selecting a target person, the head of department should consider the place ofresidence, the presence or absence of special reasons (maternal, basic illness, etc.), andthe importance and necessity of the work in charge.
4)

When carrying out duties at home, keep in mind that it is profoundly prohibited totake personal information out of the university.
* Since July 2020, when using the telecommuting system, it is obligatory to submit a"progress report." Details have already been notified by the Personnel Division.
2. Staggered commuting
1) Unless there is a business problem, time difference commuting is recommended tostaff who use public transportation (JR/bus)
2) Before applying the staggered commuting system, the head and the staff should consult
and flexibly set work hours prescribed "early departure and late arrival work invoice".
Personnel Division (077-548-2014).
3. Risk allowance1) To doctors, nurses, medical technical staff, etc. who are engaged in the work of directly
contacting the COVID-19 patients (including the specimen), a work allowance of 4,000
yen will be paid per working day. For the details, please ask Personnel Division (077548-2018).
* [Relating to 1)]
Please refer to "Provision of Risk Allowance for Medical Personnel Involved in the Novel
Coronavirus (temporary arrangement)" *Available only in Japanese and on-campus(https://sumsdoc.shiga-med.ac.jp/ASTRUX2/ID_guest.aspx?did= 130992)
4. Subsidiary business15

1) Side jobs outside of SUMS are allowed on the condition that measures andconsiderations are taken to prevent the spread of infection (both to the destination and to
the University after returning.) (Personnel Division: 077-548-2014)
5. Acceptance of researchers from overseas (Updated on Oct. 31)
1) If any department plans to accept researchers from overseas, measures to prevent the
spread of infection should be thoroughly implemented to deal with the situation.
2) Please refer to the following website for quarantine measures after entering Japan.
(https://sumsdoc.shiga-med.ac.jp/ASTRUX2/ID_guest.aspx?did=144425) * Revised*Available only in Japanese and on-campus(International Center: 077-548-2883 hqkouryu@belle.shiga-med.ac.jp)
6. Responding to media coverage
1) Regarding coverage from the media, to use a non-face-to-face format such as Web
tools and telephones, regardless of the media should be considered.
2) When responding to interviews in face-to-face, take thorough measures andconsideration to prevent the spread of infection.
3) However, face-to-face interviews in the University Hospital should be carefully
considered respectively whether or not to respond examining the content of the interviews.
(General Affairs & Planning Division: 077-548-2012).

[Others]
1. Acceptance of hospital training, tours, etc.
1. Outside medical students
1) Acceptance of practical training and tours at the University Hospital is permitted on
the condition that the measures and consideration for preventing the spread of infection
are thorough. It should be within the range that does not exceed the restrictions on theimplementation of clinical / clinical training for undergraduate students at the time ofacceptance.
2) Examples are shown in the table below for training / tours that restrict the contact withpatients, and for training / tours that allowed.
16

* For SUMS students, see [Student Relations] 1. and 5. for restrictions on theimplementation of clinical / clinical training for students of this report.
2. Outside doctors, dentists, nurses, medical staff
1) Acceptance of practical training and tours at the University Hospital is permitted only
if provided measures and consideration are taken to prevent the spread of infection.
2) Examples are shown in the table below for training / tours that restrict the contact withpatients, and for training / tours that allowed.
3. [For all] Outside medical students and doctors, dentists, nurses, medical staff
1)

As a general rule, acceptance of practical training that can implement alternative

measures for non-contact patients by face-to-face with a small number of people, such as
using a simulator, is permitted on the campus of the University but not at the University
Hospital.
4. Examples of training / tours that restrict contact with patients during training / tours
and allow acceptance:(Appendix)[Others] 1. Acceptance of hospital training, tours, etc.
"Examples of training / tours that restrict contact with patients during training / tours and allow
acceptance"

Doctor /dentist /Nurse /

Clinical / clinical training

Clinical / clinical training[Observational type][[Participatory type]

Allow acceptance

Practical training / tours inPractical training / tours in

Examples of practicalclinical departments /clinical departments /training and tours

departments, etc.

departments, etc.

permitted to contact

permitted to contact

patients

patients

17

Taking a specialized
training program
Acquisition / continuation

medical staff/ renewal of specialist(Including

qualification

medicalNurse specific training

interns)

Graduate school training
courses
Hospital tour, etc.
Pharmacy student clinicalOutsidemedicalno contact to patients

permitted to contact
patients

students

training
Nursing student clinicaltraining, etc.

Note) Regarding hospital tours related to employment of medical students outside the university,
contacting patients is not allowed even in clinical departments / departments where clinical / clinicaltraining is conducted in a [participatory type].

5. Declaration Form and Checklist
1) The department accepting the training/observation must confirm the "Handling of
Hospital Training/Observation" in advance, ask participants to submit a "Declaration for
Hospital Training/Observation" and a "Health condition checklist for Temperature,
Symptoms, etc. during the hospital training/observation." These documents must be
properly stored in the host department for one year after the completion of the
training/observation.
-Handling of Hospital Training/Observation (Japanese only)-Declaration for Hospital Training/Observation (Form in Japanese)-Health condition checklist for Temperature, Symptoms, etc. during the hospitaltraining/observation (Form in Japanese)[Related Information Home Page](* Please confirm as appropriate.)
Cabinet Secretariat (Correspondence of new coronavirus infectious disease)https://corona.go.jp/
18Ministry of Foreign Affairs Overseas Safety Website
http://www.anzen.mofa.go.jp (PC version, smartphone version)
http://m.anzen.mofa.go.jp/mbtop.asp (mobile version)
Ministry of Education, Culture, Sports, Science and Technology (Correspondence tomeasures against infectious diseases related to the new coronavirus)
https://www.mext.go.jp/a_menu/coronavirus/index.html
Ministry of Health, Labor and Welfare (New coronavirus infection)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html
Ministry of Health, Labor and Welfare (To prevent new coronavirus)
https://www.mhlw.go.jp/content/000628620.pdf
Ministry of Health, Labor and Welfare (Contact for information and consultation on
COVID-19)https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19kikokusyasessyokusya.html
Shiga prefecture homepage
https://www.pref.shiga.lg.jp/
Association of Japan Medical Colleges (Impact of the 5th wave of new coronavirus
infection on university medical care)https://ajmc.jp/news/2021/08/10/2831/
National University Hospital Council of Japan (National University Hospital’s response
to COVID-19)
http://nuhc.jp/news/detail/itemid021-000050.html
Note: In the event of discrepancy between the English version and the Japanese versionof the terms, the Japanese-language version shall prevail. If you have any questions,please contact International Center Tel: 077-548-3538/ hqkouryu@belle.shiga-med.ac.jp19