To:
Students and faculty members
From: Shinji Uemoto, president
Ikuo Tooyama, vice-presidentInternational Center (ext. 8741)

Information regarding to the novel coronavirus(22th report; English version updated on August 20)

According to the governmental basic policies for novel coronavirus infection (COVID19) concerning the coexistence of socio-economic activity and infection-spread
prevention measures, SUMS is trying to balance the prevention of infection spread withvarious operations and activities such as education, research, and clinics.
In response to the recent social conditions such as the number of infected people
increasing rapidly nationwide, including Shiga Prefecture, and the number of cases ofinfection by students and faculty members is increasing within the university, we decided
to strengthen the restrictions related to various operations and activities.
Both students and staff should keep in mind that this school is a medical university with
an affiliated hospital. Each member has a high level of responsibility as a medical worker(including future prospects), and pays careful attention to each point listed in thisinformation.
Furthermore, the maintenance of the medical functions of our hospital has an importantsocietal responsibility, which is why measures and points of caution are determined withdetail, so please also confirm in any e-mails received and on the homepage of the infection
control department.
(On-campus only) http://ulysses.shiga-med.ac.jp/hqsafety/
Also, items regarding the physical management of family living with students and staff
and items regarding hygiene management within the school are listed in this article.
Please refer to [Important items (students and staff)].

Topics (students and staff) (Main items revised in 22th report)[For students and staff]
5) Use of sports facilities on campus→Restrictions have strengthened to prohibit the use of both indoor and outdoor
sports facilities as a general rule.
[For students]
1)
Restrictions on access to the University and the University Hospital forundergraduate students→Restrictions have tightened on access for undergraduate students of specificdepartments and grades.
6) Extracurricular activities→Restrictions have tightened to completely prohibit activities both indoors andoutdoors and on-campus and off-campus, except for remote formats.
※

For details, please refer to the contents of each of the following items.

---------------------------------------------------------------------------------------------------[Behavioral guidelines]○ Avoid the Three C
1. Closed spaces with poor ventilation.
2. Crowded place with many people nearby.
3. Close-contact settings such as close-range conversations.
○
Places that have a high possibility of contacting with a large number of unknown
people or places that clash with the 3 basic rules of avoiding (closeness, crowding, andtight spaces), especially areas with a state of emergency or spread prevention measureswith a large number of confirmed cases of infection, should be paid considerable attention
and not approached if unnecessary in order to prevent the carrying of infection into
facilities.
○
Irrespective of personal affairs, student life affairs, or business affairs, everyday
activities should be carried out with full concern and adhering to the "New lifestyle"practicality example (Ministry of Health, Labor, and Welfare), and the "5 scenes ofinfection risk" (Cabinet Secretariat).

○Holding or participating in events and gatherings that involve eating and drinking
is prohibited except for eating out individually or with family. In addition, take thoroughmeasures and consideration to prevent the spread of infection, such as thorough silent
when eating.
Ministry of Health, Labor and Welfare：("Practical examples of "new lifestyle"）
https://corona.go.jp/proposal/pdf/cold_region_20201112.pdf
Cabinet Secretariat：Five scenes where the risk of infection increases）
https://corona.go.jp/proposal/pdf/5scenes_20201117.pdf
In order to prevent the spread of COVID-19 infection, please utilize the new coronavirus
contact confirmation app (COCOA) (Ministry of Health, Labor and Welfare) and Shiga
Prefecture's new coronavirus countermeasure personal support (Moshi Support Shiga).
Ministry of Health, Labor and Welfare：the new coronavirus contact confirmation app（COCOA）
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/cocoa_00138.html
Shiga Prefecture：Moshi Support Shiga
https://www.pref.shiga.lg.jp/ippan/kurashi/ict/312529.html[Important items (students and staff)]-------------------1. Prohibiting commuting to school or work
* If faculty and staff are prohibited from going to work, they can get paid leave (special
leave) during that period (Personnel Section Personnel Section: 077-548-2014)* Undergraduate students who work in laboratories (university only, excluding affiliatedhospitals) are considered as faculty members. (However, as a general rule, access to the
University is prohibited for the second grade students of the medical department for thetime being, so part-time jobs of the grade students in the laboratories are prohibited during
the period of the measures.)<1. Faculty and graduate students>
1) Everyday including weekend and holidays, please measure the body temperature when
waking up and report your temperature using the "Shiga University of Medical Science
Staff Body Temperature Check App".
https://fevercheck.shiga-med.ac.jp/login.php
2) As a general rule, if you have a fever of 37.5°C or higher, you will not be able to go towork or go to school. In addition, graduate students (including non-regular students suchas research students) need to report it to their instructor. Faculty members need to report
it to their manager.
3) The manager/instructor who received the report is informed about the information on
the fever and the measures taken. And, the manager/instructor must promptly report tothe dedicated email address.
corona@belle.shiga-med.ac.jp
4) Do not commute to school or work for 48 hours after the fever has been resolved, andthoroughly manage your physical condition by measuring the temperature twice a day.
The temperature measurement results are reported using the "Shiga University of Medical
science Staff Body Temperature Check App".
5) You can commute to school or work after 48 hours have passed since the fever was
released.
[Relating to 1.4]
In case that you have a fever of more than 37.5 degree within 3 days after vaccination,
you can exceptionally commute to school or work without delay if your fever is down
without taking an antipyretic on and after the next day of fever-up.
Infection control department: "Regarding fever after Novel coronavirus vaccination"<2. Undergraduate students>
1) Everyday including weekend and holidays, please measure the body temperature when
waking up and report your temperature using the "Shiga University of Medical Science

Student Body Temperature Check App" until 8:30 a.m.
https://fevercheck.shiga-med.ac.jp/login.php(In addition, students who take clinical training must write self-management checklist forbody temperature, symptoms, etc. during clinical training period).
2) When you get warning showing “do not go to school today, recuperate at home, andreport to the dedicated email address of the Health Management Center;
stnetsu@belle.shiga-med.ac.jp by 9:30. (If you are absent from the exam, please also
contact the Student Affairs Division at 077-548-2068.)
3) When the health management center will receive the report, please promptly inform
about the information on the fever and the details of the instructed measures to thededicated email address. corona@belle.shiga-med.ac.jp
4) Do not attend to school for 48 hours after the fever has been resolved, and thoroughlymanage the physical condition by measuring the temperature twice a day. In addition,please report results of your temperature measurements to the dedicated email address ofthe Health Management Center. stnetsu@belle.shiga-med.ac.jp
5) Commuting to school is only possible 48 hours after the fever is released.

<3. For both students and staff＞
1) When a family member living together is suspected to be infected with a newcoronavirus at a medical institution, send an e-mails to the head of the department, if
you are a graduate students, send it to the academic supervisor, and if you are anundergraduate students, contact with the Health Management Center(stnetsu@belle.shiga-med.ac.jp). Make sure to report to each address immediately.
2) The manager/supervisor/health management center who received the report
In addition to instructing to prohibit commuting to school and work, the symptoms
and contact status of the person and the family living together. Immediately report the
information to your dedicated email address. corona@belle.shiga-med.ac.jp

3) In cases where there has been a person tested positive or has come into significant
contact with the virus at a part-time job or outside work place, or there has been a similar
occurrence at the workplace or school of someone sharing residence, or you yourself aresuch a person and have been confirmed as much by a government administration, adviseof you situation through the following contact.;
Faculty and Staffs in the university hospital; please report to your boss, infection
control unit (0770548-2895) and e-mail to ict@belle.shiga-med.ac.jp.
Faculty and Staffs outside the university hospital; please report to your boss, the HealthManagement Center (0770548-2089) and e-mail to stnetsu@belle.shiga-med.ac.jp.
Graduated students: please report to your supervisor, the Health Management Center(0770548-2089) and e-mail to stnetsu@belle.shiga-med.ac.jp.
Undergraduate students: please report to Student division (077-548-2072) or e-mail tohqshogak@belle.shiga-med.ac.jp. In addition, please send e-mail tostnetsu@belle.shiga-med.ac.jp, too.
4) Upon receiving the report in 3), the department manager, academic supervisor, andstudent section will promptly report the situation to the dedicated e-mail address:
corona@belle.shiga-med.ac.jp.
5) Supervisor, boss, and staffs in student section who receive the reports above, willpromptly report the situation to the dedicated e-mail address: corona@belle.shigamed.ac.jp.
6) If it has been decided by government authority that a family member or someone
sharing residence is a person who has come into serious contact, remain at home for atleast four days as of the date of said decision.
[relating to 3.5]
Infection control department: "Regarding the restrictions of commuting for those whohave contact with persons who tested positive for the virus.” (Added on the 27th of April)[2. Disinfection on campus]
1) "Hygiene management manual for novel coronavirus infectious diseases at school"(Ministry of Education, Culture, Sports, Science and Technology), where it is often
touched (door knobs, handrails, switches, etc.). For this reason, disinfection once or moretimes a day is recommended, so laboratories, offices, etc. For example, use a cloth or apaper towel soaked with disinfectant to wipe the area. Please disinfect the place where
the faculty member is working. (* Cleaning workers disinfect sharing elevator buttons,
toilets, etc.)
2) In the main buildings of the university campus, there is a hand sanitizer near theentrance (1st floor). Please put it on your hands and rub it in well as a preventive measureagainst infection. (If you have any questions, please contact Personnel Section: 077-5482014)"Hygiene management manual for novel coronavirus infectious diseases at school"https://www.mext.go.jp/a_menu/coronavirus/mext_00029.html[For students and staff] (Updated on August 11)
1. Overseas travel, domestic business trips, and private trips during holidays
1) All overseas travels (both business and private) during vacation are prohibited
including family members living together regardless of the level of infectious diseasehazard information at the Ministry of Foreign Affairs.
2) In principle, domestic business trips of faculty and staff are prohibited unless it istruly unavoidable, such as meetings by public institutions or important meetings at major
academic societies.
3) All students, faculty and staff (including family members living together) should
self-restraint in domestic private trips and going out (including homecoming) duringholidays.
4) Thorough consideration should be given to implement of domestic business trips.

2. Research activities
1) Research activities should be carried out after thorough measures and consideration

for preventing the spread of infection.
2) Faculty and staff are recommended using the telecommuting system to conduct
research activities such as data organization and thesis writing at home.
3)
For academic research guidance (advanced research review, data analysis,
discussion on thesis, etc.), consider conducting it in a remote format.
※ If you employ students as a part-time job, the head in each laboratory should decides
whether or not you can hire, after carefully taking measures and measures to prevent the
spread of infection. (However, as a general rule, access to the university is prohibited forthe second grade students of the medical department for the time being, so part-time jobsof the grade students in the laboratories and laboratories of each course are prohibited
during the period of the measures.)3. Contact with patients during research
Until September 30th 2021, patient-contact research will be permitted only in thefollowing cases from the viewpoint of preventing the spread of infection.
i) Research that involves medical practice (including clinical trials and advanced
medical treatments).
ii) Research permitted by Director of the University Hospital and Director of Research
in SUMS.
iii) Research employed in specific areas permitted by the University hospital and eachdepartment (ICU and chemotherapy room are not allowed by the hospital. The hospital
decides whether to enter the ward where multiple departments live together.)* If you are a graduate student with a limited research period, please consult with yoursupervisor.
* When entering the operating room, please follow the guidelines for entering theoperating room.

4. Implementation of workshops and lectures
1)

If the target audience is an unspecified number of people mainly from outside theuniversity, the event should be held remotely regardless of the number of participants.
The face-to-face event should be canceled or postponed.
2) In a case that participants of the events are only SUMS members, please follow
guidelines of Shiga prefecture. As appropriate, consider implementing them online.
(https://www.pref.shiga.lg.jp/ippan/bousai/sougo/313183.html)
5. Use of sports facilities on campus
1) The use of the all sports facilities on campus is prohibited, regardless of whether it
is a student or faculty member, unless the president specifically permits it (ceremonies,etc.).
Guidelines of Japan Sports Agency.
(https://www.mext.go.jp/sports/b_menu/sports/mcatetop01/list/detail/jsa_00021.html)[For students]
1. Restrictions for undergraduate students from entering the affiliated hospital.
1) Until September 30th 2021, students are allowed to enter the University hospital onlyin the following cases from the viewpoint of preventing the spread of infection.
i) Clinical practice employed in specific areas permitted by the University hospital andeach department (ICU and chemotherapy room are not allowed by the hospital. The
hospital decides whether to enter the ward where multiple departments live together.)ii) When performing necessary procedures for student life.
iii) When you visit clinic or admit the University hospital as a patient.
2) Infection spread prevention measures should be fully implemented when
undergraduate students enter the school.
*[Relating to 1. i]
Follow the “Guidelines for admission to the operating room” when you enter theoperating room.
*[Relating to 1. i]
Until September 5th, clinical / clinical training for undergraduate students will be
conducted by alternative measures outside the university hospital. Details will be notified
by Student Division.
* Regardless of 1) and 2), for the time being, access of second-year medical students to
the University and the University Hospital is prohibited in principle. Details will be
notified by Student Division.
2. Orientation and medical examination
Detailed information will be given from Student Division.
3. Lectures (including exams)
Lectures and exams are provided on a face-to-face basis, appropriately combining online
system. Student Division will inform you the details.
* Online lectures and other appropriate support will be provided to students who havedifficulty commuting to school.
*If a state of emergency is issued to Shiga Prefecture, we will consider changing to aremote format only.
4. Exercises/practices (including exams)
1) Exercises/practices (including exams) are conducted in web class or in lecture rooms
after thoroughly implementing measures/considerations related to the spread of infection.
2) Student division may inform you alternative measures instead of exercises/practice.
※ If you have difficulty attending lectures, please contact Student Division.
※ Regardless of 2), if a state of emergency is issued to Shiga Prefecture, we willconsider changing to implementing only remote alternative measures.
5. Clinical/Practical training

1) In the University Hospital (including National Hospital Organization Higashi-ohmi
General Medical Center, JCHO Shiga Hospital and Kohka Public Hospital), thetraining format has been changed to participatory training or mixed type ofparticipatory training and a tour type training from a tour type after thoroughly
implementing measures and consideration for preventing the spread of infection,
depending on the situation of each clinical department / department, etc.
2) However, participatory training in an area where multiple departments live together islimited to cases where all related departments allow participatory training.
3) Student Division will inform you alternative measures of exercises/practice.
4) Restrictions on access to the University Hospital, please see [Students] Restrictions on
Undergraduate Access to University and Hospital.
5) Off-campus clinical/on-site training depends on the situation of the cooperating
hospitals and clinics, and if possible, we conduct a participatory training after
thoroughly implementing measures and consideration for preventing the spread of
infection. We also consider alternative measures such as remote format and face-toface format with a small number of people using a simulator.
*[Relating to 1]
Until September 5th, clinical / clinical training for undergraduate students will be
conducted by alternative measures outside the university hospital. Details will be
notified by Student Division.
* Regardless of 1), concerning midwifery clinical training, it is necessary to experience acertain number of assistances for normal delivery according to legal regulations. Thus,
exceptionally, we conduct a participatory exercise after thoroughly implementing
measures and consideration for preventing the spread of infection.
* Regardless of 1), the clinical training will be changed to a tour type only by thediscretion of the hospital director when the following situations will be occurred; a)When stage III (alert stage) will be declared in Shiga prefecture; b) When an emergency
of declaration or stronger measures to prevent the spread of COVID-19 will be issued

in any of the 2 prefectures and 3 prefectures in the Kinki region other than Shiga
prefecture and adjacent prefectures (Fukui prefecture, Gifu prefecture, Mie prefecture);c) When our faculty and staff will be positive for COVID-19 infection; d) When astudent in clinical training course will be positive for COVID-19 infection.
* Regardless of 5), a state of emergency will be issued to Shiga Prefecture, clinicaltraining including off-campus training may be suspended or postponed. If it is canceledor postponed, we will consider implementing remote alternative measures.

6. Extracurricular activities
1) Extracurricular activities are prohibited both indoors and outdoors and inside andoutside the University until the stricter measures to prevent the spread of the virus issued
to Shiga Prefecture are lifted.
2) Regardless of 1), there are no particular restrictions on remote format activities.
Japan Sports Agency
https://www.mext.go.jp/sports/b_menu/sports/mcatetop01/list/detail/jsa_00021.html
Univashttps://www.univas.jp/project/safety/guideline/* The use and entry of club rooms is also prohibited.
* Holding and participating in events and gatherings with food and drink will be
prohibited, unless eating out alone or with family. In addition, please take thoroughmeasures and consideration to prevent the spread of infection, such as ensuring that you
eat silently.
Ministry of Health, Labor and Welfare：("Practical examples of "new lifestyle"）
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_newlifestyle.html
Cabinet Secretariat：Five scenes where the risk of infection increases
https://corona.go.jp/proposal/pdf/5scenes_20201117.pdf

7. Job hunting activities for undergraduate students
1) Job hunting activities (participating in employment briefing sessions, hospital tours,
employment examinations / interviews, procedures after employment appointments, etc.)
for students in specific grades (5th and 6th grades of medical department and 4th gradeof nursing department) , there are no particular restrictions on the condition that measuresand consideration for preventing the spread of infection are thorough.
2) Students other than specific grades (5th and 6th grades of medical department and4th grade of nursing department) are prohibited from visiting hospitals, etc.
<Student Counseling Contact>(Lecture/practice related)
Student Support Section, Student Division,
Tel:077-548-2068/ hqgaku@belle.shiga-med.ac.jp
Graduate School Education Support Section, Student Division
Tel:077-548-2095/ hqgs@belle.shiga-med.ac.jp(Study support/student life in general)
Student Support Section, Student Division
Tel:077-548-2072/ hqshogak@belle.shiga-med.ac.jp(Health consultation related)
Health Administration Center Tel:077-548-2087/ hqheadm@belle.shiga-med.ac.jp(English available)
International Center Tel:077-548-3538/ hqkouryu@belle.shiga-med.ac.jp[Faculty members]
1. Work from home
1) Application of a work-from-home should be recommended in every department anddivision. (Personnel Division 077-548-2014)* At the University hospital, faculty and staff who are engaged in work that is difficult
to apply at home, and who are not asked to consider using the remote system because of
the need to maintain medical functions.

2) In utilizing the telecommuting system, please consult the head of department anddiscuss well with each other.
3) When selecting a target person, the head of department should consider the place ofresidence, the presence or absence of special reasons (maternal, basic illness, etc.), andthe importance and necessity of the work in charge.
4) When carrying out duties at home, keep in mind that it is profoundly prohibited to takepersonal information out of the university.
*Since July, when using the telecommuting system, it is obligatory to submit a "progress
report". Details have already been notified by the Personnel Division.

2. Staggered commuting
1) Unless there is a business problem, please practice time difference commuting to staff
who use public transportation (JR/bus)
2) Before applying the staggered commuting system, the manager and faculty members
consult and set work hours prescribed "early departure and late arrival work invoice".
Personnel Division (077-548-2014).

3. Risk allowance1) To doctors, nurses, medical technical staff, etc. who are engaged in the work of directly
contacting the COVID-19 patients (including the specimen), a work allowance of 4,000
yen will be paid per working day. For the details, please ask Personnel Division (077548-2018).

4. Subsidiary business
1) Faculty are asked to cancel or postpone to implement side jobs outside SUMS until
September 30th, 2021, except for following jobs:

・Committee members of public institutions
・Medical examination at hospital and clinic
・Classes at university and school・Lectures at other organizations (Non-face-to-face practice is recommended)
2) Be sure to thoroughly implement measures and considerations regarding infection
prevention.

5. Acceptance of researchers from overseas
Concerning researchers from overseas, please consult or discuss with the other party
the cancellation or postponement.

6. Responding to media coverage
1) Regarding coverage from the media, it is recommended to use a non-face-to-faceformat such as Web tools and telephones, regardless of the media.
2) When responding to interviews in face-to-face, take thorough measures andconsideration to prevent the spread of infection.
3) However, as a general rule, face-to-face interviews in the affiliated hospital areprohibited.
Concerning news coverage, please consult public relations in General Affairs & Planning
Division (077-548-2012).

[Others]
1. Acceptance of hospital training, tours, etc.
1.

Outside medical students

1) Permitted on the condition that the measures and consideration for preventing the
spread of infection are thorough. Acceptance of practical training and tours at the
University Hospital should be within the range that does not exceed the restrictions

on the implementation of clinical / clinical training for undergraduate students at thetime of acceptance.
2) See the table below for examples of training / tours that restrict contact with patientsduring training / tours and allow acceptance.
* Regarding restrictions on the implementation of clinical / clinical training for ourstudents at the time of this report, see [Student Relations] 1. and 5.
* [Relating to 1]
Until September 5, clinical / clinical training for undergraduate students will be conductedby alternative measures outside the University Hospital. Yet, regardless of these measures,
medical students who are from outside the University will be accepted only if there are
no clusters at the student’s school and only for [Observational type] practical training andtours.

2. Outside doctors, dentists, nurses, medical staff
1) Acceptance of practical training and tours at the University Hospital is permitted
only if provided measures and consideration are taken to prevent the spread of infection.
2) See the table below for examples of training / tours that restrict contact with patientsduring training / tours and allow acceptance.

3. Both outside medical students and doctors, dentists, nurses, medical staff
1) As a general rule, acceptance of practical training that can implement alternative
measures for non-contact patients by face-to-face with a small number of people, suchas by using a simulator, is permitted on the campus of the University but not at the
University Hospital.

4. Examples of training / tours that restrict contact with patients during training / tours
and allow acceptance(Appendix)

[Others] 1. Acceptance of hospital training, tours, etc.
"Examples of training / tours that restrict contact with patients during training / tours and allow
acceptance"
Clinical / clinical training

Clinical / clinical training[Observational type][[Participatory type]

Allow acceptance

Practical training / tours inPractical training / tours in

Examples of practicalclinical departments /clinical departments /training and tours

departments, etc.

departments, etc.
Taking a specialized

Doctor /training program

dentist /Acquisition / continuation

Nurse /
medical staff(Including

permitted to contact

permitted to contact

patients

patients/ renewal of specialist
qualification
Nurse specific training

medicalGraduate school training

interns)

courses
Hospital tour, etc.
Pharmacy student clinicalOutsidemedicalno contact to patients

students

permitted to contact
patients

training
Nursing student clinicaltraining, etc.

Note) Regarding hospital tours related to employment of medical students outside the university,
contacting patients is not allowed even in clinical departments / departments where clinical / clinicaltraining is conducted in a [participatory type].

[Related Information Home Page]
Cabinet Secretariat (about correspondence of new coronavirus infectious disease)https://corona.go.jp/

Ministry of Foreign Affairs Overseas Safety Website
http://www.anzen.mofa.go.jp (PC version, smartphone version)
http://m.anzen.mofa.go.jp/mbtop.asp (mobile version)
Ministry of Education, Culture, Sports, Science and Technology (about correspondence
measures against infectious diseases related to the new coronavirus)
https://www.mext.go.jp/a_menu/coronavirus/index.html
Ministry of Health, Labor and Welfare (about new coronavirus infection)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.html
Ministry of Health, Labor and Welfare (to prevent new coronavirus)
https://www.mhlw.go.jp/content/000628620.pdf
Ministry of Health, Labor and Welfare (Consultation about COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/kenkou_iryou/covid19kikokusyasessyokusya.html
Shiga prefecture homepage
https://www.pref.shiga.lg.jp/
National University Association (about the new coronavirus)
https://www.janu.jp/news/files/20200420-wnew-irai.pdf
Associate of Japan Medical Colleges
https://www.ajmc.jp/pdf/20200409_01.pdf
https://www.ajmc.jp/pdf/20200409_02.pdf
Note: In the event of discrepancy between the English version and the Japanese version of theTerms, the Japanese-language version shall prevail. If you have any questions, please ask
International Center Tel:077-548-3538/ hqkouryu@belle.shiga-med.ac.jp