令和 6(2024)年度

2024

令
和
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︵
︶
年
度

日
本
学
術
振
興
会
外
国
人
招
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い
研
究
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外
国
人
再
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研
究
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日本学術振興会
外国人招へい研究者（長期、短期）
外国人再招へい研究者
諸手続の手引JSPS Invitational Fellowships for Researchin Japan (Long-term, Short-term)
JSPS BRIDGE Fellowship

PROGRAM GUIDELINES
FY2024

諸
手
続
の
手
引

独
立
行
政
法
人
日
本
学
術
振
興
会

独立行政法人日本学術振興会
外国人研究者招へい事業/外国人研究者再招へい事業
JSPS International Fellowships for Research in Japan
JSPS BRIDGE Fellowship
Japan Society for the Promotion of Science必ず本書を一読の上、お早めに手続を行ってください。
Please read these Guidelines and follow the required procedures as soon as possible.
：https://www.jsps.go.jp/j-inv/tebiki.html
手引GUIDELINES ：https://www.jsps.go.jp/english/e-inv/guideline.html
様式 FORMS
長期(Long-term)、短期(Short-term) ：https://www.jsps.go.jp/j-inv/yoshiki.html
再招へい(Bridge) ：https://www.jsps.go.jp/j-plaza/bridge/youshiki.html
様式記入要領 INSTRUCTIONS FOR FORMS
長期(Long-term)、短期(Short-term) ：https://www.jsps.go.jp/jinv/yoshiki/data/2024_instructionsforforms.pdf
再招へい(Bridge) ：https://www.jsps.go.jp/jinv/yoshiki/data/2024_instructionsforforms.pdf

令和 5 年 12 月発行
Published in December 2023
この手引は、令和 6(2024)年度採用者に適用します。
This “Program Guidelines” was developed for the Fellows who start their Fellowships
during FY2024.

連絡先一覧

Contact Information

ご連絡の際は、まずフェローシップ ID をお知らせください。
※フェローシップ ID は以下のアルファベットから始まります。
Corresponding with JSPS, please specify your Fellowship ID.
※The first letter of Fellowship ID will be as follows:
外国人招へい研究者（長期）Long-term：L
外国人招へい研究者（短期）Short-term：S
外国人研究者再招へい事業 BRIDGE：BR

独立行政法人日本学術振興会
Japan Society for the Promotion of Science〒102-0083 東京都千代田区麹町 5-3-1
5-3-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083

プログラム
Programs

連絡先 Contact

長期Long-term (L)国際統括本部国際企画部
人物交流課
Overseas Fellowship Division

短期
Short-term (S)03-3263-2480
invitation@jsps.go.jp

再招へい
BRIDGE (BR)

国際統括本部国際企画部
国際企画課
International Policy Planning
Division
03-3263-1869
bridge@jsps.go.jp

Website(JP)https://www.jsps.go.jp/jinv/index.html(EN)https://www.jsps.go.jp/english/e-inv/
index.html(JP)https://www.jsps.go.jp/j-plaza/bridge/
index.html(EN)https://www.jsps.go.jp/english/ealumni/bridge/index.html

様式一覧
LIST OF FORMS

これらの様式はホームページからダウンロードできます。採用年度にかかわらず最新の様式をご利用ください。
These forms can be downloaded from the JSPS website.
Use the latest forms irrespective of the fiscal year you were selected.
長期(Long-term)、短期(Short-term): https://www.jsps.go.jp/j-inv/yoshiki.html
再招へい(Bridge): https://www.jsps.go.jp/j-plaza/bridge/youshiki.html※すべての様式（プログラム評価質問表及び証明書交付願を除く）は以下のURLへ提出してください。
※Submit all forms (other than Feedback on the Fellowship Program and Application for Certificate) on the following URL.
https://area34.smp.ne.jp/area/p/naqb1qaqim2lcqdof5/9e7Y01/login.html
様式
Form

提出者
Submitter

提出時期
Submission Deadline

ページ数
Pages

受入承諾兼誓約書
1
Notice of Acceptance and Agreement

受入研究者
Host Researcher
外国人招へい研究者
Fellow
受入研究機関担当者
Host Institution

受入研究機関担当者
Host Institution

採用通知発行日から1ヶ月以内。
Within 1 month after date that Award
Letter was issued

J10
E10

外国人招へい研究者
Fellow

外国人招へい研究者
Fellow

採用期間開始日40日前まで
40 days prior to the starting date offellowship

J12,18E12,18往復航空券を申込む
Apply for air ticket「国際航空券手配に関する説明書」参照
See “Air Ticket Application Information”

滞在費を受給する
Receive maintenanceallowance2

銀行口座届
Notice of Bank Account

受入研究者
Host Researcher
外国人研究者
Fellow

受入研究機関担当者
Host Institution

採用期間開始日1か月前まで
1 month prior to the starting date offellowship

J11
E11

調査研究費を受給する
Receive research support
allowance

3

調査研究費交付申請書
Application for Research Support Allowance

受入研究者
Host Researcher

受入研究機関担当者
Host Institution

採用期間開始日1か月前まで
1 month prior to the starting date offellowship

J13,21
E13,21

採用期間を開始する
Start fellowship4

採用期間開始届
Notice of Fellowship Commencement

受入研究者
Host Researcher

受入研究機関担当者
Host Institution

採用期間開始後速やかに
Promptly after the fellowshipcommences

J13
E13

滞在費振込先を変更する
Change bank account for
maintenance allowance

2

銀行口座届
Notice of Bank Account

受入研究者
Host Researcher
外国人研究者
Fellow

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J11
E11

変更承認申請書
Application for Schedule Change（開始日変更・本邦滞在の場合）

受入研究者
Host Researcher

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J13,24
E13,24採用
期
間
中開始日を変更する
Change the starting date offellowship
終了後日本に滞在する
Continuous stay in Japan

During tenure

採
用
期
間
開
始
前
Pre-Arrival

採用を承諾する
Acceptance of
fellowship offer

作成者
Preparer

採用期間を短縮する
Shorten fellowship tenure
一時出国する
Temporary absence

変更承認申請書
Application for Schedule Change（期間短縮・一時出国の場合）

受入研究者
Host Researcher
外国人招へい研究者
Fellow

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J23
E23

受入研究者・研究機関を変更する
Change of host researcher/host institution

受入研究者・研究機関変更承認申請書
12 Application for change of Host
Researcher/Host Institution

受入研究者
Host Researcher
受入研究機関の長Host Institution

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J25
E25

基本情報を変更する
Change basic infromation

13 基本情報変更届

受入研究機関担当者
Host Institution

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J26
E26

採
用
期
間
終
了
後

5

Post-tenure

採用期間を終了する
Completionof fellowship6

採用期間終了届
Notice of Fellowship Expiration

受入研究者
Host Researcher

受入研究機関担当者
Host Institution

採用期間終了後速やかに
Promptly after the expiration of
fellowship

J15
E15

研究活動を報告する
Report research results

7

研究活動報告書
Research Report

受入研究者
Host Researcher
外国人研究者
Fellow

受入研究機関担当者
Host Institution

採用期間終了日から3か月以内
Within 3 months after the expiration of
fellowship

J15
E15

収支決算を報告する
Report research-support
allowance expenditures

調査研究費収支決算報告書
8 Research Support Allowance Expenditure
Report

受入研究者
Host Researcher

受入研究機関担当者
Host Institution

採用期間終了日から1か月以内
Within 1 month after the expiration of
fellowship

J15
E15

アンケートに回答する
Answer questionnaire

9プログラム評価質問票
Feedback on Fellowship Program

受入研究者
Host Researcher
外国人招へい研究者
Fellow

受入研究者
Host Researcher
外国人招へい研究者
Fellow

採用期間終了日から1か月以内
Within 1 month after the expiration of
fellowship

J16
E16

採用証明書を申請する
Apply for certificate

11

証明書交付願Application for Certificate

外国人招へい研究者
Fellow

外国人招へい研究者
Fellow

必要とする日の2週間前まで
2 weeks before needed

J16
E16

受入研究者
Host Researcher
外国人研究者
Fellow
受入研究機関の長Host Institution

受入研究機関担当者
Host Institution

決定次第速やかに
Promptly whenever required

J13
E13

採用を辞退する
Refusal of fellowship offer

採用辞退届
10
Notice of Refusal to Accept Fellowship

CONTENTS（（ENGLISH／／英語）
I．
． OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS
1．Outline of Fellowships・・・・・・・・・・・・・・・・・・・・・・・
2．About These Guidelines・・・・・・・・・・・・・・・・・・・・・
3．Fellowship ID ・・・・・・・・・・・・・・・・・・・・・・・・・
4．Term of Fellowships・・・・・・・・・・・・・・・・・・・・・・・
5．Basic Stipulations for Fellows, Hosts and Institutions・・・・・・・・
6．Changing Research Plan・・・・・・・・・・・・・・・・・・・・・
7．Revocation of the Fellowship and Stopping Allowances・・・・・・・
8．Preparation (Fellows, Hosts, Institutions)・・・・・・・・・・・・・
9．Release of Information about Fellows・・・・・・・・・・・・・・・
10．Acknowledging Research Results・・・・・・・・・・・・・・・・
11．Outreach Activities Related to Fellows’ Research Topics・・・・・・
12．Misconduct in Research・・・・・・・・・・・・・・・・・・・・・
13．Improper Use of Research Funds・・・・・・・・・・・・・・・・・
14．Handling of Personal Information・・・・・・・・・・・・・・・・・
15．Ensuring Research Integrity Against New Risks as a Consequence of
the Globalization and Openness of Research Activities・・・・・・・・・

Page
E1
E1
E2
E2
E3
E5
E5
E6
E7
E7
E7
E8
E8
E9
E9

II．
． PROCEDURAL PROVISIONS
1．Award Letter and Related Documents・・・・・・・・・・・・・・・・
2．Pre- Arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・・
3．Post- Arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・
4．Post- Departure Procedures・・・・・・・・・・・・・・・・・・・・・

E10
E10
E13
E15

III．
． FINANCIAL PROVISIONS
1．Nature of Financial Support・・・・・・・・・・・・・・・・・・・・・
2．Maintenance Allowance・・・・・・・・・・・・・・・・・・・・・・
3．Airfare・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
4．Overseas Travel Insurance・・・・・・・・・・・・・・・・・・・・・・
5．Reimbursement・・・・・・・・・・・・・・・・・・・・・・・・・・・

E17
E17
E18
E20
E20

IV．
． Research Support Allowance
1．Applying for the Allowance・・・・・・・・・・・・・・・・・・・・
2．Managing the Allowance・・・・・・・・・・・・・・・・・・・・・
3．Processing Change of Host Institution during the term of fellowships・
Rules of the Research Support Allowance・・・・・・・・・・・・・・・

E21
E21
E21
E22

V．
． CHANGES
1．Shortening the Fellowship・・・・・・・・・・・・・・・・・・・・ E23
2．Temporary Absence from Japan・・・・・・・・・・・・・・・・・・ E23

3．Reduction of Maintenance Allowance・・・・・・・・・・・・・・・ E24
4．Continuous Stay in Japan after Expiration Fellowship・・・・・・・・ E24
5．Changing Hosts or Institutions・・・・・・・・・・・・・・・・・・ E25
APPENDIX A Procedures for Certificate of Eligibility and Visa
APPENDIX B An extract from the JSPS Law
APPENDIX C Sample of Document Certifying the Research Activity, Fellowship
Period, and Monthly Maintenance Allowance of Fellows

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

I. OUTLINE OF FELLOWSHIPS AND BASICSTIPULATIONSThis booklet consists of two parts, one written in Japanese and the other in English. If any
differences in wording or interpretation should occur between the two parts, the Japanese partwill take precedence.

1. OUTLINE OF FELLOWSHIPSJapan Society for the Promotion of Science (JSPS) carries out programs that provide excellent
researchers from other countries an opportunity to conduct collaborative research, discussions, andopinion exchanges with researchers in Japan. These programs are intended to help advance theoverseas researchers’ research activities while advancing science and promoting internationalizationin Japan.

2. ABOUT THESE GUIDELINESThis booklet, “Program Guidelines,” provides details of the terms, conditions, and procedures of the
JSPS Invitational Fellowships for Research in Japan and the BRIDGE Fellowship program, pursuant
to the Award Letter issued by the President of Japan Society for the Promotion of Science (JSPS).
You (“Fellows”), host researchers (“Hosts”), and the administrative offices and staffs of hostinstitutions (“Institutions”) in Japan are requested to read carefully each item in this booklet.
(Hereafter, Fellows, Hosts and Institutions are referred to collectively as “YOU.”)
Upon receipt of the Award Letter, Fellows are to submit Form 1 (Notice of Acceptance andAgreement), stating that they will observe all the terms and conditions stipulated in these Guidelines,
to their Hosts, who will in turn submit it to JSPS via their Institutions.
The terms and conditions set forth herein are non-negotiable. Fellows and Hosts are expected toobserve the regulations, procedures and deadlines stipulated in these Guidelines.
Institutions are to receive inquiries from and provide consultation to Fellows and Hosts so as toensure that their research activities proceed smoothly and that they submit the required forms andexecute the program procedures without omission.
If when checking the Guidelines and FAQs for the Invitational Fellowships for Research in Japan(Long-term and Short-term) (https://www.jsps.go.jp/english/e-inv/faq.html) or for the BRIDGE
Fellowship program (https://www.jsps.go.jp/english/e-alumni/bridge/faq.html), you should findanything in them that is unclear to you, please contact JSPS for instructions.
Note that if YOU should fail to observe the terms and conditions in these Guidelines or to follow
JSPS’s instructions, your allowances could be stopped and other services suspended and you
could be required to reimburse JSPS all or part of the allowances you have already received.
These Guidelines and forms can be downloaded from the JSPS website. Please use the version of the
Guidelines issued for the fiscal year that you were selected. Use the latest forms irrespective of fiscal
year and follow the “Instructions for Forms.”

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

Hereafter, the titles of the various fellowship programs are referred to as follows:“Long-term” = Invitational Fellowship for Research in Japan (Long-term)“Short-term” = Invitational Fellowship for Research in Japan (Short-term)“BRIDGE” = BRIDGE Fellowship Program

3. FELLOWSHIP ID

JSPS assigns each Fellow a Fellowship ID, which is provided in the Award Letter. All the documents
sent to JSPS by YOU should include your Fellowship ID.
The Fellowship ID consists of the following prefixes and five or six digits.
Long-term : Lxxxxx
Short-term : Sxxxxx
BRIDGE : BRxxxxxx

4. TERM OF FELLOWSHIPS

Fellows must start their fellowship during the period specified in their Award Letter. If not, thefellowship will be revoked.
◆Starting date of the fellowship: The day of Fellows’ arrival in Japan.
For those Fellows who were already staying in Japan prior to
the start of the fellowship, the starting date must be agreed
upon between them and their Hosts in advance, and the“arrival date in Japan” should be understood as the “starting
date of the fellowship.”◆Ending date of the fellowship: The last day of tenure stipulated in the Award Letter.
If Fellows wish to shorten their fellowship tenure, the “date thatthe fellowship tenure is shortened” should be understood as the“ending date of the fellowship.”<Examples>
Example of when Fellows’ 10-month period of tenure starts on 1 April 2024:
Period starts on 1 April 2024, ends on 31 January 2025 (10 months)
Example of when Fellows’ 60-day period of tenure starts on 1 April 2024:
Period starts on 1 April 2024, ends on 30 May 2024 (60 days)

Fellows must reside in Japan continuously over the duration of their fellowships. As a rule, theduration of the fellowship may not be divided into multiple stays. Extensions of self-determined
fellowship tenures shall not be granted under any circumstances.
Please refer to the procedure started in “Ⅴ. CHANGES” in E23 if Fellows wish to shorten theirfellowship tenures, temporarily leave Japan during their tenures, or deviate in any other way.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

5. BASIC STIPULATIONS FOR FELLOWS, HOSTS AND INSTITUTIONS

Fellows, Hosts and Institutions must comply with the below-stipulated obligations during the periodof the fellowship. Based on an understanding of the purpose of the fellowship, they are obligated tofollow the rules and instructions stipulated in these Guidelines when carrying out joint research.
(1) Obligations of Fellows
ⅰ.
During their tenures, Fellows shall not, either in or outside Institutions, infringe in any way
on the human rights of others, including racial or gender discrimination or harassment orother forms of abuse. All cases of potential human rights violations, whether related to thevictimized or victimizer, shall be reported and action taken by Institutions, JSPS and otherrelated organizations to solve the problem.
ⅱ.
Fellows are not permitted to receive other fellowships during the tenure of their fellowships
because it may interfere with the research performance of JSPS fellowship program. If
Fellows have accepted another fellowship, they must choose one of them and decline theothers.
ⅲ.
During their tenure, Fellows must devote full time to their research at their Institutions, andnot engage in any other work or research (*).
ⅳ.
Fellows are not allowed to receive per diem even when they are provided funds fortransportation and accommodation during domestic trips to execute their research plans.
This includes overseas trips for long-term Fellows.
ⅴ.
Fellows must, as a rule, reside in Japan during the term of their fellowships. If Fellows wish
to take a temporary leave of absence from Japan during their tenures, they must follow therules set forth by JSPS.
ⅵ.
Fellows are obligated to follow the rules stipulated in this booklet, and to submit forms to
JSPS via their Hosts and Institutions by the prescribed deadline.
ⅶ. If Fellows publish research results obtained under the JSPS fellowship program in scienti fic
journals or other publications, annotation of such should be provided .
ⅷ. Fellows must not engage in any kind of research misconduct.
ⅸ.
Fellows are obligated to manage appropriately the funds provided under the JSPS
fellowship, taking strict care to avoid their improper use or expenditure.
x.
Fellows agree to observe all of the provisions in these Guidelines.
(*) Types of activities that are not included in the above-noted “other work or research”
Only the following activities (a)-(c) are allowed to be carried out as a part of the Fellows’
research activities during their tenure. However, Fellows must not be hired or receive
remuneration for conducting these activities.
Before conducting these activities, Fellows must obtain approval from their Hosts, ensuringthat the activities will not hinder the performance of their research.
(a) Activities such as research-related teaching to students at Institutions.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS(b) Participating in a research project closely related to the Fellow’s research title.
(c) Taking part in outreach activities that are relevant to the Fellow’s research title.
(See ”Ⅰ-11 Outreach Activities Related to Fellows’ Research Topics” in E7.)
(2) Obligations of Hostsⅰ.
During Fellows’ tenure, neither Hosts nor Fellows shall, either in or outside Institutions,infringe in any way on the human rights of others, including racial or gender
discrimination or harassment or other forms of abuse. All cases of potential human rights
violations, whether related to the victimized or victimizer, shall be reported and action
taken by Institutions, JSPS and other related organizations to solve the problem.
ⅱ.
Hosts shall, in cooperation with their Institutions, promptly provide the lab space,facilities and equipment so that Fellows can begin their research activities uninterrupted.
This includes providing the Fellows with a title and/or identification card in accordancewith the Institutions’ regulations when necessary.
ⅲ.
Hosts shall, in cooperation with their Institutions, provide Fellows with pre-arrival
assistance including in visa application and other necessary procedures, securing
domicile, and consultation on daily life in Japan.
ⅳ.
Hosts are to acquire an accurate grasp of the procedures closely related to Fellows’ tenure
and allowances and to ensure that all the prescribed forms are submitted to JSPS via their
Institutions by the prescribed deadline. Such procedures include the start and end of
fellowships and temporary leaves of absence from Japan.
ⅴ.
Hosts must not engage in any kind of research misconduct.
ⅵ.
Hosts are obligated to manage appropriately the funds provided under the JSPS
fellowship, taking strict care to avoid their improper use or expenditure.
Hosts agree to observe all of the provisions in these Guidelines, and to ensure thatⅶ.
Fellows also observe them.
ⅷ.

Personnel in charge of Fellows’ travel expenses at Institutions and staffs at Host labs areto be informed that Fellows are not allowed to receive per diem even when they areprovided funds for transportation and accommodation during domestic trips toexecute their research plans. This includes the overseas trips of long-term Fellows.

(3) Obligations of Institutionsⅰ.
Institutions shall take primary responsibility for Fellows’ actions, so they must be proactive
in preventing any discrimination, misconduct or misuse of funds by Fellows during theirtenure. If any such problems should occur, Institutions will endeavor to resolve them. If
requested by JSPS, they are to report such problems.
ⅱ.
Mindful of Fellows’ period of stay in Japan including proper entry and departure, Institutions
are to ensure the proper execution of all necessary procedures.
ⅲ.
Institutions are to support various living aspects of Fellows’ stays in Japan, and provide
them with a title appropriate for conducting their research activities at the Institution.
ⅳ.
When accepting Fellows, Institutions are to carry out security trade control procedures basedon the Foreign Exchange and Foreign Control Trade Law (Act No. 228 of December 1,
1949), as they pertain to related government regulations and institutional rules.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

ⅴ.
ⅵ.
ⅶ.

ⅷ.

ⅸ.

ⅹ.

Institutions should provide Fellows with pre-arrival assistance including in visa applicationand other necessary processing, securing domicile, and consultation on daily life in Japan.
Institutions should ascertain how to contact Fellows so as to always to be able to confirm
their safety and well-being.
Institutions should provide assistance needed for Fellows and Hosts to conduct their joint
research comfortably, and, in the event of problems, try to resolve them from a neutral
position.
Institutions shall inform both Fellows and Hosts of the rules that they and JSPS haveestablished to prevent research misconduct and misuse of research funds and of the penalties
for violations.
Institutions are to acquire an accurate grasp of the procedures related to Fellows’ tenure andallowances. Such procedures include the start, end and refusal of the fellowship andtemporary leaves of absence from Japan.
Personnel in charge of Fellows’ travel expenses at Institutions and staffs at Host labs are to
be informed that Fellows are not allowed to receive per diem even when they areprovided funds for transportation and accommodation during domestic trips toexecute their research plans. This includes the overseas trips of long-term Fellows.

6. CHANGING RESEARCH PLAN

Screening was carried out based on the research title and research plan contained in fellows’applications. Accordingly, fellows are not allowed to change their initial research plan including
shortening of the fellowship without inevitable reasons. However, there may be cases whenchanging the research plan is allowed due to changes that occur during the course of the research.
（See “Ⅴ. CHANGES” in E23.）

7. REVOCATION OF THE FELLOWSHIP AND STOPPING ALLOWANCESJSPS may take the following measure(s) if it judges any of the circumstances described below topertain. Accordingly, JSPS may:
(1) Revoke or cancel the fellowship during the Fellow’s tenure.
(2) Stop paying allowances (including air tickets).
(3) Require the full or partial return of money (including the research grant) already paid.
The above measure(s) may be taken when JSPS judges the following to occur.
ⅰ.
ⅱ.
ⅲ.
ⅳ.
ⅴ.
ⅵ.

The fellowship has been awarded on the basis of false statements in the application form.
Completion of Fellow’s research activities as outlined in the application form is deemed
to be impossible or clearly difficult to achieve within the duration of the fellowship.
Fellows violate Japanese laws or regulations or are prosecuted for violating them.
Hosts or Institutions judge it difficult for Fellows to continue their research.
Fellows submit a request for a leave of absence after the fact or submit a false report.
Fellows fail to fulfill a fellowship’s eligibility requirements

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

ⅶ.

Fellows and/or Hosts receive the financial provisions by deception or other fraudulentmeans.
ⅷ. Fellows and/or Hosts waste and abuse research funds.
ⅸ. Fellows and/or Hosts commit misconduct in research activities.
ⅹ.
Fellows and/or Hosts do not in good faith observe the obligations stipulated in these
Guidelines, fail to follow JSPS’s instructions, or carry out any actions in a manner
unbecoming the high stature expected of JSPS Fellows and Hosts.

8. PREPARATION (FELLOWS, HOSTS, INSTITUTIONS)

Fellows are advised to maintain close contact with their Hosts and Institutions. It is the Hosts who
submit the fellowship application to JSPS on Fellows’ behalf and who will be responsible for carryingout the administrative details of Fellows’ visit. Please note that all documents must be submitted to
JSPS by the due dates stipulated in “List of Forms.” When applicable, the following matters shouldbe thoroughly discussed.
(1) Securing Domicile
House and apartment rental in Japan is expensive, particularly in large cities such as Tokyo, Osakaand Kyoto. Furthermore, when Fellows sign a rental agreement, they may be required to pay thelandlord a refundable deposit (shiki-kin) and non-refundable “key money (rei-kin)” equivalent to
4-6 months’ rent. In addition, Fellows may need to pay the real estate agency a fee equivalent to
one month rent. The amounts of these deposits and key money differ somewhat from place to place.
Also note that Japanese houses and apartments normally come unfurnished.
JSPS does not pay these fees nor can it act as Fellows’ guarantor for rental agreements. Neither can
JSPS act as a mediator in house hunting or provide housing information. It is, therefore, advisable
for Fellows and Hosts to secure the Fellows’ domicile prior to starting research in Japan.
When negotiating a rental contract, Fellows are advised to ask their Hosts, Institutions or a Japanesecolleague to accompany them to the real estate office.
(2) Form of Joint Research
If it is anticipated that a disagreement may occur with regard to intellectual property rights on theoutcomes (e.g., patents, software) of the joint research, Fellows, Hosts and Institutions should
negotiate and establish a memorandum on their disposition in advance.
It should be confirmed by Hosts in advance that Fellows understand that the cooperative researchis to be conducted under the guidance of Hosts. If this should not be the case, Fellows and Hosts
should discuss and agree upon the form of collaboration in advance.
When filing a patent application, care should be taken to fully consult patent and other related
domestic laws and ordinances as well as the rules and regulations governing the disposition ofresearch outcomes at the Institutions.
(3) Fellow’s Working Conditions
As JSPS does not employ Fellows, JSPS is not in a position to dictate their working conditions,such as the number of hours or days per week they work at Institutions. Therefore, Hosts andInstitutions should establish Fellows’ research hours and other working conditions in advance, andE6
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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

inform Fellows of how summer vacations or other periods of leave are administered. The working
rules and practices of Institutions and/or research groups may be applied when establishing Fellow’s
working conditions.
If a difference of opinion should arise between Fellows and Hosts with regard to the implementationor other aspects of the joint research, a neutral body within Institutions should be asked to mediate.

9. RELEASE OF INFORMATION ABOUT FELLOWS

Fellows’ names, their nationality, research title, fellowship tenures, Institutions’ name, Hosts’ nameand their title may be posted on JSPS’s website.

10. ACKNOWLEDGING RESEARCH RESULTS

When reporting research results achieved under the JSPS Fellowship Program in scientific journals
or other publications, indicate clearly that the Fellows are “JSPS International Research Fellows.”
Example: 1. International Research Fellow of Japan Society for the Promotion of Science(Invitational Fellowships for Research in Japan (Long-term))
2. JSPS International Research Fellow (Graduate School of XX, XX University)
Please inform JSPS and note such in Form 7 if research activities you have conducted under thisprogram or their related outcomes receive high appraisal. (This includes publications of coauthoredpapers in academic journals, coverage of research activities/results in newspapers or other media,
and awards for research achievements.)

11. OUTREACH ACTIVITIES RELATED TO FELLOWS’ RESEARCHTOPICS

Fellows are invited to use their research outcomes to benefit society and to give presentations todisseminate them to the public, as the JSPS Fellowship Program is funded by taxpayers. Accordingly,
Fellows may take part in outreach activities related to their research topics by obtaining permission
from their Hosts, as long as such activities do not hinder the carrying out of their fellowship ’s
research plans.
Such outreach activities by Fellows are funded by the Research Support Allowance.
*Outreach activities go beyond the mere dissemination of information; they communicate research contents andoutcomes to the public using easy-to-understand language; and they create a friendly two-way dialogue between
practitioners and recipients of science and technology. “Outreach” means “reach out.”
Examples: Symposiums open to the public, children and/or teachers; Open Campus and Open Lab events; lectures
given by guest speakers; classroom science experiments; “Science cafes”

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

12. MISCONDUCT IN RESEARCH

The misconduct in research (*) dishonors science, undermines people’s trust in science, and hinders
the advancement of science. It must not be committed under any circumstance. Ensuring research
integrity is all-the-more imperative when it comes to securing the effective use of public funds at atime when governmental support for research is being increased as an investment in future despite
severe financial conditions in Japan. Therefore, YOU should not engage in any kind of research
misconduct. Fellows and Hosts should take special care to observe the rules and regulations forresearch activities specified by Institutions and academic societies.
(*) Misconduct in research activities“Misconduct committed in carrying out research activities and publishing research outcomes undermines research
integrity, distorts the essence and meaning of research, and hinders the normal process of communication within thescientific community. Specifically, misconduct comprises the fabrication and falsification (manipulation) of data
and/or results obtained from research activities and the appropriation of research results by others (plagiarism).”“Guidelines for Responding to Misconduct in Research,” issued 26 August 2014 by Ministry of Education, Culture,
Sports, Science and Technology (MEXT)(References) Learning materials on avoiding misconduct in research activities
1.

For the Sound Development of Science—The Attitude of a Conscientious Scientist— by Editing Committee ofJapan Society for the Promotion of Science2.

e-Learning Course on Research Ethics [eL CoRE]
1 and 2 are available at: http://www.jsps.go.jp/english/e-kousei/ethics.html

3.

APRIN e-learning program (eAPRIN)

4.

Research ethics courses conducted by Institutions based on the “Guidelines for Responding to Misconduct in
Research” issued 26 August 2014 by Ministry of Education, Culture, Sports, Science and Technology (MEXT)

13. IMPROPER USE OF RESEARCH FUNDS

Fellows must not misuse research funds. The following are examples of the improper use of researchfunds.
(1) Impropriety through fictitious honoraria and wages
・Requesting an honoraria/wage not accordant with the actual situation, such as a claim forpayment based on a fictitious timesheet.
(2) Impropriety through fictitious purchase of goods
・Requesting payment of funds based on a fictitious transaction and giving the funds paid to a
vendor to hold and manage
・Paying a vendor for a fictitious order of consumables to pool money(3) Impropriety through fictitious travel expenses
・Requesting travel expenses in an amount more than actually expensed.
・Requesting funds for fictitious travel.
In addition to the above, if a Fellow is participant in the misuse of another researcher’s researchfunds, JSPS will judge him/her to also have committed the misuse. When using research funds,
Fellows and Hosts must check in advance the usage rules at their Institutions and be sure to use themproperly.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

14. HANDLING OF PERSONAL INFORMATION

Personal information contained in documents related to this program shall be strictly controlled inaccordance with the “Act on the Protection of Personal Information” and JSPS’s own regulations forprotecting personal information. JSPS will use such information exclusively for implementing its
programs. (This may involve the provision of personal information to external companies
commissioned to electronically process and manage program-related data.)
Fellows should note that their name, nationality, title, affiliated organization, research theme,
fellowship tenure, Institutions, Hosts’ name, their title, and research reports may be given publicaccess. Fellows are also asked to participate in surveys aimed at improving JSPS programs.
For Fellows located within the European Economic Area including the EU and in the UK, obtain
their agreement to follow the above-stated “handing of personal information” in line with the“General Data Protection Regulation”.

15. ENSURING RESERCH INTEGRITY AGAINST NEW RISKS AS A
CONSEQUENCE OF THE GLOBALIZATION AND OPENNESS OF
RESEARCH ACTIVITIESIn order to promote the augment of science, technology, and innovation in Japan, we must continue
to enhance overseas joint research with various partners based on the principle of open science.
Concurrently, the new risks as a consequence of the globalization and openness of research activities
have been possible to impair the basis of research environment such as openness and transparency,
and to unknowingly involve researchers to take risk of a conflict of interest or a conflict of
responsibilities. In such climate, it is vital for our country to build a globally reliable research
environment to protect the values that constitute the basis of research environment while encouraging
necessary global collaboration and international exchanges.
Institutions are required to establish regulations/rules and control management related to the conflictof interest and the conflict of responsibility based on “Policy on Measures to Ensure ResearchIntegrity Against New Risks as a Consequence of the Globalization and Openness of Research
Activities (April 27, 2021, Decision of Council for Science, Technology and Innovation)." It issignificantly essential for Fellows, Hosts and Institutions to proactively ensure the research integrityin each research activity.

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II. PROCEDURAL PROVISIONS

II. PROCEDURAL PROVISIONS
The following outlines the important points and procedures to be carried out after being selected fora fellowship. These procedures are to be carried out based on mutual understanding among theFellows, Hosts, and Institutions. A list of the forms to be submitted, including their submittal
instructions, is provided in these Guidelines. The forms should be downloaded from the JSPS website
and, according to the Instructions for Forms, submitted via the Institution to JSPS without exception
by the prescribed deadlines.
(https://www.jsps.go.jp/j-inv/yoshiki.html）

1. AWARD LETTER AND RELATED DOCUMENTS

The following documents accompany the Award Letter. Note that a Fellowship ID card is not issued.
ⅰ.
Award Letterⅱ.
Certificate of Financial Support
ⅲ.
Program Guidelines (this booklet)
ⅳ.
Air Ticket Application Information (from travel agent)ⅴ.
Guide to Insurance Policy for JSPS Fellows (from insurance company)
A copy of the Fellow’s Award Letter is sent to the Host. JSPS issues one original copy of theCertificate of Financial Support to each the Fellows and Hosts.
Because items ⅰ and ⅱ cannot be reissued, Fellows should not use the original of these documents
when applying for an entry visa, and Hosts should not use them when applying for the Fellow’s“Certificate of Eligibility” (See “II-2-(3) Resident Status” in E12.). A copy should be used.

2. PRE- ARRIVAL PROCEDURES(1) <Within 1 month after date that Award Letter was issued.>
Submission of Form 1 (Notice of Acceptance and Agreement)
Upon deciding to accept the fellowship, Fellows are to send Form 1 (Notice of Acceptance andAgreement) to their Hosts, who will submit it to JSPS via their Institutions. The form should besubmitted after Fellows and Hosts have read and agreed to the terms and conditions stipulated inthese Guidelines and decided upon a date for Fellows to come to Japan to start their fellowships.
The fellowship cannot start if Form 1 is not submitted (that is, air tickets cannot be booked nor
your allowance payments made). Therefore, please submit Form 1 as soon as receiving the award
letter.
Notes of Caution
Consultations and arrangements to be conducted by Hosts and Institutions when setting Fellows’
start date and period of stay in Japan:
a. Overall research plan and activities
b. Documents that Fellows will need when applying for a visa.
c. Fellows’ transportation from port of entry to destination in Japan

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II. PROCEDURAL PROVISIONS

d. Fellows’ travel within Japane. Fellows’ visits to other research institutes
f. Fellows’ accommodations during their stayg. Bank account to receive Fellows’ allowances
h. Use of the research support allowance※The start date is not the day that Fellows’ depart from overseas but the day that they arrival in
Japan.
※The start date may be changed from that indicated in the fellowship application submitted to
JSPS.
※If, after submitting Form 1, Fellows need to change the start date of their fellowship, Fellows must,
definitely prior to the issuance of their airline tickets, obtain JSPS approval for the change bysubmitting Form 5 (Application for Schedule Change) via the Institutions. If these required proceduresare delayed, JSPS may delay payment of allowances.
(2) <1 month prior to the starting date of fellowship>
Submission of Form 2 (Notice of Bank Account)
Fellows and Hosts are to confirm in advance the way in which Fellows will receive their allowances,and submit Form 2 (Notice of Bank Account) to JSPS via their institutions.
ⅰ. When having the allowance deposited into Hosts’ bank account ☆Recommended☆
☆
Fellows requested JSPS to remit their allowances into the Hosts’ bank account, JSPS will senda RECEIPT to the Hosts and Institutions. This RECEIPT should be signed by Fellows when
their Hosts hand them the allowances, and be submitted to JSPS. The RECEIPT should besubmitted to the same web page as the forms.
※For Fellows on short-term visits, as it takes some time to put in place the procedure fortransferring money into their own account after they arrival, it is recommended that they use
their Host’s bank account to receive the transfer of their allowances.
ⅱ. When having the allowance deposited into Fellows’ bank account.
(Only into an account opened at a bank in Japan)
If Fellows wish to have their allowances transferred into their own bank account, they must open
an account at a bank in Japan. In this case, indicate on Form 2 that you want your allowances
deposited into your own bank account.
ⅲ. If Fellows wish to have their allowances remitted into a bank account other than their own
or their Hosts’
Please consult with JSPS via the Institutions.
ⅳ. Change of bank accountLong-term Fellows are allowed to receive their initial allowances through their Hosts’ bankaccount, and then switch to their own account (which must be opened at a bank in Japan) toreceive their subsequent allowances. In this case, Hosts should resubmit Form 2 when the
Fellow’s own account is opened. Note that the allowance transferred after Form 2 is submitted
may not be immediately deposited into your account, as it may take some time to process thechange of bank accounts.

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II. PROCEDURAL PROVISIONS

Notes of Caution
When submitting the Forms, be sure to include a copy of the first page of your bank book (back offront cover) with the account number and name so that JSPS can verify the account name (in alphabetsor katakana) to ensure the payment process. If you were not issued a bankbook, please attach a copyof the page of internet banking that shows your branch code number, account number, and the nameof the account holder. If your allowances will be deposited into a Japanese researcher’s account, you
do not need to provide this information.
(3) Resident Status
All Fellows must possess a valid passport issued by their country of nationality and a proper visa asnecessary. The visa shows that Fellows have permission to enter and stay in Japan. Fellows must go
to a Japanese Embassy or Consulate to obtain a visa before leaving for Japan.
Fellows should receive “landing permission” at the immigration window of their port of entry into
Japan upon showing their proper visa.
If Fellows submit a Certificate of Eligibility when applying for their visa, the Japanese Embassy or
Consulate will be able to process their visa faster than when applying without one.
Before leaving for Japan, Fellows must obtain a visa that coincides with the purpose and lengthof their stay in Japan. Hosts and Institutions are asked to refer to Appendix A and assist Fellows
in applying for and obtaining a proper visa. Please note that JSPS is not in a position to answer
inquires or make an arrangement regarding visa applications for Fellows and their family
members. Fellows are recommended to obtain a “Professor” or “Researcher” visa status. To
check which of these is applicable to you, please consult the nearest Embassy of Japan or
Immigration Services Agency of Japan.
The chart below outlines the procedure for obtaining a visa.

In Japan
Immigration Services
Agency of JapanA
B

Outside Japan
Hosts(Institutions)A. Hosts apply for Certificate of Eligibility
B. Certificate issued
C. Hosts forward Certificate to Fellows

D

C

Fellows

E

Embassyor Consulate

D. Fellows apply for visa
E. Visa issued(4) <40 days prior to the starting date of fellowship>
Application for Air Tickets
Fellows are to follow the instructions in the guide “Air Ticket Application Information” issued by
JSPS’s designated travel agency, and apply to the agent’s office for an air ticket no later than 40days prior to their intended date of arrival in Japan. After receiving Fellows’ request, the travel
agency will contact them when their ticket is ready.
Note that JSPS’s regulations prevent us from reimbursing Fellows for tickets that theypurchase by themselves. Read “III-3 Airfare” in E18 before applying for an air ticket.

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II. PROCEDURAL PROVISIONS(5) <1 month prior to the starting date of fellowship>
Applying for Research Support Allowance
Hosts are eligible to apply for a Research Support Allowance. For details, see “Ⅳ Research Support
Allowance” in E21 and “Rules of the Research Support Allowance” in E22.
(6) <Promptly whenever required>
Changing the starting date of fellowship after submitting Form1
Fellows may change the starting date of their fellowship due to a revision of their research plan after
submitting Form 1 (Notice of Acceptance and Agreement). They must, however, start their tenure
within the period stipulated in the award letter. The host researchers must agree with the fellows,
discuss the change with the staff of their institution, and fill out the necessary items in Form 5, andsubmit it to JSPS via their Institution.
(7) <Promptly whenever required>
Refusal of the Fellowship
If Fellows must refuse to accept their fellowships for unavoidable reasons, they should immediately
submit Form 10 (Notice of Refusal to Accept Fellowship) to JSPS via their Institution. In doing this,agreement is needed among the Fellow, Host, and Institution.

3. POST-ARRIVAL PROCEDURES(1) <Promptly after the fellowship commences>
Submission of Form 4 (Notice of Fellowship Commencement)
Hosts and Institutions must fill out Form 4 (Notice of Fellowship Commencement) and send it to
JSPS soon after the fellowship commences. JSPS uses this form to confirm the start of Fellows’
insurance coverage. If it is not submitted, the insurance coverage and the payment of the maintenanceallowance may be delayed.
If you are already staying in Japan before your fellowship starts, please enter the date thatyou intend to start your fellowship.
(2) Procedures at Municipal Office [Fellows who will stay in Japan for 3 months or
longer]
Fellows should carry out the following three administration procedures at the municipal office of
their city (shi), ward (ku), town (machi), or village (mura). While there, Fellows should also confirm
what procedures they may need to do when leaving Japan to return to their countries. Fellows areadvised to ask their Hosts, Institutions or a Japanese colleague to accompany them when they goto the municipal office, as its staffs may not speak English.
ⅰ . Resident Card
Japan’s residency management system applies to all foreign nationals residing legally in Japan fora mid- to long-term stay, including Fellows with a visa status of longer than three months.
The passport of these Fellows is stamped for a landing permission and a “resident card” is issued
to them at the immigration inspection window at their port of entry into Japan or will be mailed totheir residential address in Japan at a later date. Fellows must take the card to the ward, city or

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II. PROCEDURAL PROVISIONS

town office where they will reside and notify it of their address within 14 days after their arrival
date in Japan.
While in Japan, Fellows are required to carry the resident card with them at all times, in place ofa passport. When opening a bank account, Fellows may be asked to show this card as identification.
At the end of your tenure, you must return the resident card to the immigration officer at the airport
when leaving Japan.
*For more information on this system, please check the following website.
Immigration Services Agency of Japan http://www.moj.go.jp/isa/index.html
ⅱ . National Health Insurance

Though Fellows will be covered under the Overseas Travel Insurance provided by JSPS, Japanese
law obligates foreign nationals to join the National Health Insurance Program if they will remain
in Japan for longer than 3 months. Under this national system, people are required to bear 30% of
the cost of medical treatment. Depending on the illness, that 30% may be covered by the JSPS
policy.
After registering your resident card with the municipal office, apply for the National Health
Insurance at the designated counter of the same municipal office. As the allowances paid under
the JSPS fellowship programs are not considered to be salary, Fellows may apply for a reductionin the insurance premiums.
*For more information on National Health Insurance, please inquire at the insurance sectionof your city, ward, town, or village office.
ⅲ . National Pension System
Foreign nationals between ages 20 and 60 who have an address in Japan and have a residence
status of longer than 3 months must join the National Pension System, pursuant to the National
Pension Act. A pension book is issued when Fellows join the program, and they may be able toreceive a basic disability or survivor pension.
After registering your resident card with the municipal office, please apply for the National
Pension at the designated counter of the same municipal office. Since the allowances that
Fellows receive under the JSPS fellowship are not a pay (income), Fellows can also apply for the
insurance premium exemption and payment suspension system due to a lack of income. In addition,
there is a lump-sum refund system which people who refusal from the program early (by leaving
Japan) can use to redeem a percentage of their paid premiums.
Japan has concluded social-insurance agreements with various countries to prevent overlapping
enrollment and to merge pension-enrollment periods. Fellows must decide in advance whether
they will use this system, as processing must be carried out by the agency with jurisdiction overthe pension system in their home country.
*For details and latest information on this system, please check the website below.
Japan Pension Service https://www.nenkin.go.jp/international/index.html(3) Providing Passport Copies
Fellows are to provide a copy of the pages of their passport that contain their name, visas, and Japan
entry and departure stamps when JSPS requests them.

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II. PROCEDURAL PROVISIONS(4) Application for Certificate
As a rule, JSPS does not issue documents to certify the fellowship status of former or current Fellows.
When, during their fellowship period, Fellows need documentation in such cases as applying for avisa extension or proving that they were awarded a JSPS fellowship or that they received allowancesfrom JSPS, they should use copies of their Award Letter or Certificate of Financial Support, or
ask their Institutions to prepare the necessary documents (See Appendix C for an example of acertificate that may be prepared by Institutions).

4. POST-DEPARTURE PROCEDURES(1) <Promptly after the expiration of fellowship>
Submission of Form 6 (Notice of Fellowship Expiration)
Hosts are requested to submit Form 6 to JSPS through their Institutions soon after Fellows leave
Japan upon expiration of their fellowship. If Fellows wish to temporarily extend their stay in Japanfor job hunting or other reasons after their tenure ends, the reason should be described in the blankcolumn of Form 6.
If their stay is extended, JSPS will not cover the Fellows’ return airfare. If, however, Fellows needto extend their stay in Japan to continue or conclude their research, Hosts should submit Form 5(Application for Schedule Change) to JSPS via their Institution. See “Ⅴ-4 Continuous Stay in Japanafter Expiration of Fellowship” in E24 for more details.
(2) <Within 3 months after the expiration of fellowship>
Submission of Form 7 (Research Report)
Fellows and Hosts are requested to cooperate in preparing the Research Report (Form 7) and submit it
to JSPS through their Institutions within 3 months after the end of the fellowship. The report can be
written in either English or Japanese. The Fellow’s research title may not be changed from thatstated when they were selected for the fellowship.
In this form, please enter in about three pages the Fellow’s main activities, their impressions, andfuture research prospects. Please also attach one photograph (800 or more kilobytes) of the fellow
conducting research or giving a lecture.
JSPS will post the reports with photos on its website. If Fellows and Hosts would like to avoid
publication due to patents etc., please don’t describe it. Also, if Fellows do not want their photoposted, they don’t have to attach a photo to their report.
When significant results, such as the publication of coauthored papers in academic journals, coverageof the research activities/results in newspapers or other media, or awards for research
activities/achievements, are obtained under this fellowship program, please note them in Form 7.
If Fellows’ affiliation, department, or position is changed from those in their application, Institutions
should submit Form13 before submitting Form7 to JSPS.
(3) <Within 1 month after the expiration of fellowship>
Submission of Form 8 (Research Support Allowance Expenditure Report)
Within 1 month after Fellows’ tenure ends, Hosts must prepare and submit a report on the
fellowship’s allowance expenditures using Form 8. If unspent allowance money remains when
Fellows’ tenure ends, it must be returned to JSPS.

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II. PROCEDURAL PROVISIONSJSPS will notify Institutions of the procedure for returning the unspent funds after receiving the Form8.
(4) <Within 1 month after the expiration of fellowship>
Feedback on Fellowship Program
Within 1 month after Fellows’ tenure ends, Fellows and their Hosts are asked to fill out aquestionnaire used to gauge the performance of services provided and to improve the fellowship
program. The English questionnaire can be filled out on the following websites.
Long-term, Short-term: https://www.jsps.go.jp/j-inv/yoshiki/form9.html
BRIDGE: https://www.jsps.go.jp/j-inv/yoshiki/form9.html(5) Application for Certificate
When Fellows require a certificate to apply for a job after the completion of their fellowship, JSPS
may issue a certificate.
To apply for a certificate, Fellows should fill out Form 11 (Application for Certificate) stating thereason they need the certificate and where it is to be sent, and submit the form via email to JSPS atleast two weeks prior to the date the certificate is needed.
As a rule, certificates are sent via e-mail, not by postal mail. If you should need the certificate to besent by postal mail, please consult with JSPS at the time you request the certificate.
JSPS will not issue certificates in cases when research reports haven’t yet been received or requested
reimbursements haven’t yet been made.

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III. FINANCIAL PROVISIONS

III. FINANCIAL PROVISIONSJSPS’s financial provisions described below are not subject to negotiation.
JSPS does not provide any support for dependents.
If the forms designed in these Guidelines are not submitted by the deadlines or in accordance withthe stipulated procedures, allowance payments may be delayed or cancelled.
ProgramRecipients
Invitational Fellowships Program
Allowances
BRIDGE(etc.)
Long-term
Short-term
Maintenanceallowance(monthly)¥387,600(daily)¥18,000

Airfare*Overseas Travel
Insurance(daily)¥13,000

TicketSee “III- 4. OVERSEAS TRAVEL INSURANCE”* This allowance is paid only to those Fellows meeting the eligibility requirements.
For reference, see “3. AIRFARE.”

1. NATURE OF FINANCIAL SUPPORTNo employment relationship exists between Fellows and JSPS. JSPS provides Fellows withmaintenance and other allowances to cover the cost of their stay and travel for the purpose of carryingout research activities in Japan. (These allowances are not compensation for the researcher’s
activities (work).)
The National Tax Agency recognizes this tax-exempt status as follows:
As the maintenance and other allowances provided by JSPS to researchers are not employmentbased wages, they are not subject to withholding tax. In addition, as these allowances take the formof travel expenses required to support the researchers’ stays in Japan and are limited to covering
actual expenses, they are exempted from taxation.

2. MAINTENANCE ALLOWANCEJSPS provides the maintenance allowances to cover living expenses and domicile costs related to
Fellows’ stay in Japan for the purpose of carrying out research activities in collaboration with their
Hosts. Note that double funding is prohibited.
(1) Details
Based on the above table, the total amount of maintenance allowances paid during the Fellows’ tenure
will be a fixed amount per month (day) (varying by program) x number of months (days) of tenure.
This may not apply, however, if Fellows shorten their tenure or take leaves of absence from Japan
during their tenure. (See “Ⅴ-3 Reduction of Maintenance Allowance” in E24.)
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III. FINANCIAL PROVISIONS(2) Allowance Payment and Date of Remittanceⅰ . For Long-term Fellows
As a rule, monthly maintenance allowances are remitted at the last payment date of the previous
month. When, the second time (and onwards) allowance is to be transferred into Hosts’
account, or the initial allowance is to be transferred into Fellows’ own account (at a bankin Japan), the remittance will be made after their submission of Form 4 has been received.
Fellows arriving in Japan on or
before the 15th of the month
Fellows arriving in Japan on orafter the 16th of the month

JSPS provides their full allowance for the first month
but none for the last month.
JSPS provides half of the monthly allowance in thefirst month and half in the last month.

ⅱ . For Short-term Fellows
As a rule, the total amount of maintenance allowance (daily amount x number of days of tenure)will be deposited in one lump sum in the Host’s account the last payment date before Fellows’arrival in Japan. Otherwise, it will be transferred into Fellows’ account (at a bank in Japan)
after submissions of Form 4 have been received.
ⅲ . For BRIDGE Fellows
As a rule, the total amount of maintenance allowance (daily amount x number of days of tenure)will be deposited in one lump sum in the Host’s account the last payment date before Fellows’arrival in Japan. Otherwise, it will be transferred into Fellows’ account (at a bank in Japan)
after submissions of Form 4 have been received.
<Notes>* Set by JSPS, the dates for remitting daily allowances fall around the 10th, 20th and 30th of eachmonth.
* Due to changes in JSPS’s budgetary or accounting system, the above-stipulated remittancedates and amounts may be changed without prior notice.
* If Fellows requested JSPS to remit their allowances into the Hosts’ bank account, JSPS will senda RECEIPT to the Host and Institution. After confirming the amount of money deposited against the
RECEIPT, send the RECEIPT back to JSPS via the Institution.
* Fellows are responsible for managing the funds remitted into their account. Even if Fellows should
run out of money, JSPS will NOT entertain requests for an advance on their next allowance.

3. AIRFARE

To cover their travel to and from Japan, JSPS provides Fellows with air tickets through its travel
agency. The type of ticket depends on each program. For details, see the above allowance table andrefer to the “Air Ticket Application Information” guide for a specific program.

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III. FINANCIAL PROVISIONS(1) Conditions for Payment
JSPS provides a roundtrip air ticket via the most economical route between the nearest international
airport to the institution to which Fellows are affiliated and the nearest airport to their host institution
in Japan. (When booking roundtrip tickets, the departure point to Japan and the return point are, as arule, the same both ways.) When Fellows wish to designate a third country to arrive in or to departfrom for reasons of business (not private matters), the Institution should contact JSPS before theFellow books flights with the travel agency. Fellows are not given a choice of the airlines they willuse.
Fellows who are already residing in Japan when their fellowship starts will only be eligible toreceive a return ticket.
*If Fellows do not use the most economical flight (including ports of takeoff/landing, route,stopovers) or makes changes in their flight schedule (including the ticket after it has been
issued), they will be required to pay any additional cost incurred.
*JSPS does not cover the cost of Fellows’ excess baggage.
(2) Method of Ticket Provision
Fellows wishing to have their ticket prepared should submit an application to the travel agency nolater than 40 days prior to the starting date of fellowship.
If Fellows should wish to change or cancel their travel itinerary after receiving the air ticket,
they should contact JSPS’s designated travel agency directly. Fellows must pay any extra
charge incurred by changing or canceling their flights.
(3) Notes of Caution
JSPS does not provide air tickets if it judges any of the following conditions to exist, with the
exception of circumstances such as a natural disaster that cannot be avoided.
ⅰ.
If Fellows do not use the ticket provided. (In case the ticket is cancelled by Fellows, they
are required to pay the cancellation fee.)ⅱ.
If Fellows do not submit an air ticket application to JSPS’s designated travel agency by 40days before the scheduled start of their fellowship tenure in Japan.
ⅲ.
If Fellows purchase their own ticket.
ⅳ.
If another organization provides Fellows’ ticket or pays their airfare.
ⅴ.
If for study, employment or other reason, Fellows are judged by JSPS to have been residing
in Japan before your tenure starts. (To Japan)ⅵ.
If Fellows arrive in Japan before their tenure. (To Japan)
ⅶ. If after their fellowship ends, Fellows continue to stay in Japan without observin g theprovisions in Chapter V-4 “Continuous Stay in Japan after Expiration of Fellowships.”(From Japan)
ⅷ. Other cases when JSPS judges the provision of the air ticket to be inappropriate.

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III. FINANCIAL PROVISIONS

4. OVERSEAS TRAVEL INSURANCEJSPS provides Fellows with pre-paid overseas travel insurance, which covers medical costs for injury
or sickness during their tenure. For details of the policy and procedures, refer to the enclosed
insurance description “A Guide to the Insurance Policy for JSPS Fellows” provided by the insurancecompany.
This insurance will become invalid during the period of Fellows’ extended stay in Japan after the endof their tenure.
For more detailed information on this insurance program, please contact the designated insurance
agency directly.

5. REIMBURSEMENT

If JSPS judges that it has overpaid Fellows’ allowances due to a shortening of their tenure, leave ofabsence, or other reason, Fellows will be required to reimburse the overpaid amount to JSPS. In thiscase, JSPS will send Hosts a “Request for Reimbursement.”
Reimbursement must be made by the prescribed deadline. Hosts and Institutions are
responsible to see that Fellows make their reimbursement.
So as to prevent the need to make reimbursement, Hosts and Institutions should maintain daily
contact with Fellows, particularly with regard to their fellowship tenure and allowances (ashortening of their tenure and leave of absence).
When making a reimbursement, Fellows must pay all of the transfer fees (both domestic andinternational handling charges). Please note that if Fellows wait to make the reimbursement until
returning home, these fees will be larger.
If Fellows having an unpaid reimbursement due to JSPS submit Form 11 (Application for Certificate)after completing their fellowship, the certificate will not be issued.

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IV. RESEARCH SUPPORT ALLOWANCE

IV. RESEARCH SUPPORT ALLOWANCE
This allowance is to be used by the Host and Fellow to carry out their research activities during theperiod of Fellows’ tenure. Application for the allowance is made by the Host. Adequate consultation
should be carried out between the Host and Fellow as to the use of the allowance for conducting
research activities or surveys.
For details, see “Rules of the Research Support Allowance” on E22 and FAQ on JSPS’s website.
Long-term and Short-term: https://www.jsps.go.jp/english/e-inv/faq.html
BRIDGE: https://www.jsps.go.jp/english/e-alumni/bridge/faq.html

1. APPLYING FOR THE ALLOWANCE

To apply for this allowance, Hosts submit Form 3 (Application for Research Support Allowance) to
JSPS at least 1 month prior to the starting date of fellowship. This allowance may be applied forin an amount of up to ¥150,000. (up to ¥100,000 for BRIDGE Program)
As a rule, the research support allowance will be deposited the last payment day before Fellows’ arrivalin Japan. A bank transfer notice is not issued, so Hosts should verify whether the amount of money
deposited into their bank account is that specified in Form 3.

2. MANAGING THE ALLOWANCE

Hosts are to entrust their research support allowance to their Institutions, which manages it as a“deposit” using appropriate accounting rules and entries.
Note that this allowance may not be handled in the same account used for a Grants-in-Aid for
Scientific Research in order to avoid confusion. Please check the “Rules of the Research Support
Allowance” on the next page and related regulations of your Institution, and manage and execute thisallowance accordingly.
Within 1 month after Fellows’ tenure ends, Hosts must prepare and submit a report on the
fellowship’s allowance expenditures using Form 8. If unspent allowance money remains when
Fellows’ tenure ends, it must be returned to JSPS. JSPS will notify Institutions of the procedure for
returning the unspent funds after receiving the Form 8.

3. PROCESSING CHANGE OF INSTITUTIONS DURING THE TERM OF
FELLOWSHIPS

ⅰ. Submission of Form 8 (Research Support Allowance Expenditure Report)
As a rule, the receiving institution is to submit Form 8 when a Fellow changes Institutions. If,
however, all of the Fellow’s Research Support Allowance has been spent before moving to the new
Institutions, the sending institution is to submit the Form 8 before the Fellow leaves.
ⅱ. Handling unused Research Support Allowance and related documents
When there is still unused Research Support Allowance, the sending institution is to transfer it to
the receiving institution along with copies of the related documents. The originals are to be
maintained by the sending institution.
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IV. RESEARCH SUPPORT ALLOWANCERULES OF THE RESEARCH SUPPORT ALLOWANCE
Ⅰ GENERAL RULES[Aim of the Research Support Allowance]
I-1 The allowance is to be used to cover costs directly related to the implementation of the joint research/surveys andcompiling/reporting the results during the Fellows’ tenure.
[Responsibilities of Fellows and Hosts]
I-2 Fellows and Hosts should bear in mind that this allowance is funded by taxpayer money and use it appropriately
for pursuing the stated objectives of the JSPS Postdoctoral Fellowships.
I-3 Interest accrued in the bank account shall be applied to carrying out the research or transferred to the Institutions.
Ⅱ USAGE PARAMETERS[Fair and Efficient Usage of Research Support Allowance]
II-1 Fellows and Hosts shall take care to spend these funds in an appropriate and efficient manner, shall not use themfor any other purpose, or violate any of the allowance usage rules.
II-2 The following items may be purchased with this allowance.
(1) Consumables: Consumable supplies(2) Wages, etc.: Remunerations, wages or salaries of persons assisting in the research (The types of functions they
perform include data processing, experiment assistance, translation and editing, specialized knowledge
provision, distributing and collecting questionnaires, gathering research materials, etc.)(3) Travel expenses:
ⅰ Transportation and accommodations for Fellows and Hosts engaged in travel related to the research (Perdiem for domestic trip (including overseas trips for long-term) to Fellows is not paid.)ⅱ Transportation for Fellows between the airport in Japan and Institutions when arriving in or leaving
Japan, and for Hosts when accompanying Fellows.
(4) Other items needed for carrying out the joint research (e.g., outreach activities related to Fellows’ research
topics, participating in conferences (alcoholic beverages are NOT covered), communication expenses essential
to the joint research)[Restrictions on Use of Funds]
II-3 The following items may not be covered by the allowance:(1) Facilities and equipment(2) Expenses related handling accidents and disasters that may occur during research(3) Remunerations, wages or salaries to Fellows and Hosts(4) Per diem for domestic trip (including overseas trips for long-term) to Fellows(5) Meal and beverage costs[Combined Use of Funds]
II-4 When the research support allowance is used together with other funding for making a research trip orpurchasing a unit of consumable supplies, a clear delineation must be made between the use of the allowance vis à-vis the other funding.
[Deadline for Deliveries and Payments]
II-5 Project-related delivery of goods and provision of services must be concluded by the end of Fellow s’ tenure.
Related payments must be made by the due date of Form 8 (Research Support Allowance Expenditure Report) as
stipulated in III-1 below.
Ⅲ REPORTING EXPENDITURES[Deadline for Reporting Expenditures]
III-1 Within one month after the Fellows’ tenure ends, Hosts shall report to JSPS using Form 8.
Ⅳ OTHERS[Reimbursement of Unspent Funds]
IV-1 If grant funds remain unspent when the Fellows’ tenure ends, they must be returned to JSPS.
[Keeping Related Documents]
IV-2 A ledger of allowance expenditures shall be kept along with receipts and other supporting documents. The ledger
and documents are to be kept by Hosts and Institutions for five years after the Fellows’ tenure ends. The ledger
and documents must be submitted for inspection by JSPS upon request.

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V. CHANGES

V. CHANGES
If Fellows wish to shorten their fellowship tenure or leave Japan temporarily for unavoidable reasons,they must notify their Hosts and Institutions in advance. As soon as it becomes definite that Fellows will
shorten their stay or leave Japan temporarily, Form 5 (Application for Schedule Change) should be completed
and submitted to JSPS through the Institutions after the availability of the intended return flight is confirmed.

Irrespective of the reason, the period of fellowship tenure stipulated in the Award Letter cannot
be extended. The total period of stay may not be reduced to less than the minimum stipulated byeach fellowship program. (Long-term: 2 months, Short-term, BRIDGE: 14 days)
If Fellows, excluding BRIDGE Fellows, wish to suspend their fellowship tenure for unavoidable
reasons (and postpone the end date of the fellowship tenure by the length of the suspended period),
Fellows must consult with JSPS individually through their Institutions after informing their
Hosts. The period from the start to the end of the fellowship tenure, including the suspension period,
may not exceed one year, and the time when the suspension may be taken must be after theminimum tenure period (for Long-Term: 2 months, for Short-Term: 14 days) has elapsed.

1. SHORTENING THE FELLOWSHIP(1) Shortening the fellowship tenure will be permitted only if JSPS recognizes its purpose or reason
as being necessary.
(2) Shortening the fellowship tenure should not radically change Fellows’ carrying out the researchplan stated in their application form and submitted to JSPS.
(3) Once the fellowship tenure is shortened, it cannot be extended nor returned to the initial period.
(4) When the fellowship tenure is shortened, Fellows’ maintenance allowance will be reduced by the
number of days shortened.
(5) Regarding the Fellows’ return air ticket provided by JSPS when shortening the fellowship, any
cost incurred in rearranging the ticket must be paid by the Fellows. When Fellows are required togive back their return ticket, JSPS will contact them with regard to the procedure.

2. TEMPORARY ABSENCE FROM JAPAN(1) A temporary leave of absence will be permitted only if JSPS recognizes its purpose or reason as
being necessary.
(2) If a request for leave of absence is not submitted or if it is postdated or otherwise falsified, theFellow’s fellowship may be cancelled, allowances stopped, and/or other stern measures taken.
(3) A temporary absence should not radically change Fellows’ carrying out the research plan statedin their application form and submitted to JSPS.
(4) The period of a temporary absence will begin on the day of departure from Japan and end
on the day of re-entry.
(5) The ending date of the fellowship will not be extended as a result of temporary absence.
(6) JSPS will not cover any travel expenses incurred during Fellows’ temporary absence.
(7) Fellows’ maintenance allowance will be reduced by the period of temporary absence.

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V. CHANGES(8) There are cases when Fellows may be required to obtain a re-entry permit before departing inorder to get back into Japan. Fellows should, therefore, check with Immigration Services Agencyof Japan regarding the need for a re-entry permit and its application procedure.

3. REDUCTION OF MAINTENANCE ALLOWANCE
Maintenance allowance is provided to cover the cost of Fellow’s stay and travel for the purpose ofcarrying out research activities in Japan. (See “Ⅲ-2 Maintenance Allowance” in E17.)
Therefore, irrespective of reason, the amount of maintenance allowance reduction is calculated in theways described below when Fellows shorten their fellowship tenure or take a temporary leave ofabsence.
(1) For Long-term Fellows
When a Fellows’ cumulative time away from Japan due to the shortening of fellowship tenure and/or
taking temporary leave(s) of absence exceeds 15 days, the maintenance allowance will be reduced byhalf month units starting from the following month. Thereafter, another half month of allowances will
be reduced for each ensuing 15 days away from Japan. If a Fellow is away from Japan throughout amonth due to taking a leave of absence or completing a shortened tenure, the allowance for that monthwill not be paid.
Cumulative leave
1 – 15 days

Amount reducednone

16 – 30 days
0.5 months
31 – 45 days
1 month46 – 60 days
1.5 months※Maintenance allowance will be reduced by 0.5 months for every 15 days.
Example:In the case of a 6-month fellowship from 1 April to 30 September, when both a leave of absence is taken
and the fellowship tenure is shortened, with the leave of absence being 10 days from 1 July (departingdate) to 10 July（returning date）and the tenure shortened by 6 days to 24 September, 0.5 months will
be subtracted from the maintenance allowance as the number of days away from Japan adds up to 16.
(2) For Short-term and BRIDGE Fellows
The amount reduced will be calculated by multiplying the daily amount of maintenance allowance
stipulated for each program by the cumulative number of days away from Japan due to shortened tenure
and/or temporary absence. If JSPS judges that it has overpaid Fellows’ allowances due to the shorteningof their tenure, taking temporary leave(s) of absence, or other reason, Fellows will be requested toreimburse the overpaid amount to JSPS. (Please refer to “III-5 Reimbursement” in E20.)

4. CONTINUOUS STAY IN JAPAN AFTER EXPIRATION OF FELLOWSHIP
To receive a return ticket, Fellows are obligated to leave Japan on the last day of their tenure. If,
however, Fellows wish to extend their stay in Japan to continue or conclude their research after the
expiration date of their fellowship, Hosts must submit Form 5 to JSPS via their Institutions to obtain
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V. CHANGES

approval. A return ticket will be provided upon approval from JSPS. Requests will not be accepted after
the fellowship period has ended.
*Any cost incurred in rearranging a return ticket must be paid by the Fellows.
As a rule, JSPS will approve an extension of a Fellow’s stay up to:(1) Half the number of days of tenure (maximum: 2 months) for Long-term Fellows(2) Half the number of days of tenure for Short-term and BRIDGE Fellows.
If Fellows wish to extend their stay for this research purpose after their fellowship expires, they andtheir Hosts will need to take responsibility. Except for providing a return ticket, JSPS will take NO
responsibility for Fellows including providing insurance coverage during the extended period. In thiscase, please pay careful attention to your visa status and the period of your insurance coverage.
Note that if an extended stay is made for other that the above-stated research purpose, JSPS will takeNO responsibility for Fellows, including the provision of their return ticket and insurance coverage.
In this case, the return ticket, if already issued, cannot be used, and the Fellow will be required
to reimburse JSPS for the airfare.

5. CHANGING HOSTS OR INSTITUTIONS(1) Purpose of Changing Hosts or Institutions
Fellows are awarded fellowships based upon the joint research plan with their Hosts, the prospects ofachieving the plan’s objectives, and an inspection of the Institutions’ setup for receiving Fellows. Aschanging Hosts or Institutions are deemed to alter the basis for approving the joint research, such
requests are not granted as a rule. If JSPS deems it impossible or extremely difficult to achieve theobjectives of the initial research plan stated in the fellowship application form, the fellowship will becanceled.
This policy notwithstanding, there are times when JSPS may judge a change of Hosts and/or Institutions
not to impede the progress of the joint research and grant permission for Fellows to make the change.
Such permission may be given for the following reasons:(a) When Hosts become sick, die or are otherwise unable to continue the joint research.
(b) When Hosts transfer to another institution and Fellows transfer to the same institution.
(c) When continuing the fellowship under Hosts and/or Institutions would render it impossible orextremely difficult to achieve the objectives of the initial research plan and changing one or both ofthem would make it possible to achieve those objectives.

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V. CHANGES(2) Procedure for Changing Hosts
ⅰ. Procedures that current Hosts should carry out before changing Hosts
When Hosts consider it necessary for Fellows to change Hosts, they should first contact JSPS via
their Institution, and then send Form 12 (Application for Change of Host Researcher/Host
Institution) to JSPS via the head of the Institution. In the case of a change in the Host’s Institution,
this form should be submitted to JSPS via the head of the new Host’s Institution.
ⅱ. Procedures that new Hosts should implement
New Hosts are to submit Form 1 (Notice of Acceptance and Agreement) to JSPS via their Institutions
before changing Hosts.

(3) Changing Institutions
When Hosts transfer to other Institutions, they should contact JSPS and submit Form 12 to JSPS via thehead of the new Institution.
Please refer to “Ⅳ-3 Processing Change of Host Institution during the term of fellowships” in E21 forthe handling of research support allowance.
(4) Procedure for Changing Basic Information
Host Institutions are to submit Form 13 to JSPS when the below-listed changes occur.
If the changes apply to plural Hosts or Fellows, Institutions may attach a list of them to Form 13.
- The Host’s department, position, name or contact information- The Fellow’s affiliation, department, position, name, contact information, date of birth or nationality- Host Institution’s name.

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APPENDIX A

在留資格認定証明書の申請、査証（ビザ）の取得手続
Procedures for Certificate of Eligibility and Visa
＊以下は、必ず「Ⅱ-2-(3)在留手続」も参照した上でお読みください。
＊各手続は、完了までに約 1～3 か月程度要しますので、十分な余裕をもって開始してください。
＊様式その他の詳細及び手続の最新情報については、最寄りの日本国大使館や出入国在留管理庁に確認してください。
＊学振は被招へい研究者及びその家族の査証の取得手続には一切関与しません。
1.「在留資格認定証明書」の取得「在留資格認定証明書」とは、入管法第 7 条第 1 項第 2 号に掲げる入国のための条件に適合していることの証明となる文書です。被招へい研究者が「在留資格認定証明書」を用いて現地の日本大使館又は領事館に査証（ビザ）発給の申請を行った場合は、在留資格の該当性及び上陸許可基準の適合性に係る審査が既に終了しているとみなされ、短期間のうちに査証が発給されます。ただし、「在留資格認定証明書」は、査証の自動的な発給を保証するものではありません。
受入研究者は、まず、「在留資格認定証明書」の必要の有無について、受入研究機関及び出入国在留管理庁に確認してください。必要となった場合、交付申請に必要な書類については、すべて受入研究者又は受入研究機関が用意した上で、出入国在留管理庁に提出してください。また、取得後は、必ず被招へい研究者に送付してください。必要な書類は概ね以下のとおりです。なお、手数料はかかりません。
(1) 「在留資格認定証明書交付申請書」・「所属機関等作成用」のシートは、受入研究機関に記入及び押印を依頼してください。
(2) 被招へい研究者の写真 1 枚（縦 4 ㎝×横 3 ㎝）
(3) 採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し(4) 被招へい研究者が申請時に学振へ提出した申請書の写し又は被招へい研究者の履歴書(5) 独立行政法人日本学術振興会法（抜粋）（APPENDIX B をコピー）(6) 本手引（本事業を説明するための必要書類として持参してください。）(7) 切手（簡易書留用）を貼付した返信用封筒※

返信用封筒には、あらかじめ宛先を記載してください。

2.査証（ビザ）の取得
査証の発給後、定められた期間内に入国しない場合、その査証が無効となることもありますので、十分に注意してください。取得に際しての必要書類については、被招へい研究者の最寄りの日本大使館又は総領事
館に必ず問い合わせて確認してください。必要な書類は概ね以下のとおりです。
(1) 有効な旅券（パスポート）(2) 採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し(3) 被招へい研究者が申請時に学振へ提出した申請書の写し(4) 被招へい研究者の写真 2 枚（縦 4 ㎝×横 3 ㎝）
(5) 独立行政法人日本学術振興会法（抜粋）（APPENDIX B をコピー）(6) 在留資格認定証明書
なお、採用通知及び経費負担証明書については、後々も使用することが考えられますので、提出する際は必ず写しを使用してください。ただし、手続を行う際には原本も持参してください。

APPENDIX A* Make sure to go through “II-2-(3) Resident Status” before reading the following instructions.
* As both of these documents may take 1-3 months to be issued, be sure to apply as early as possible.
* For the required forms, details and updated information, please consult the nearest Embassy of Japan or
Immigration Services Agency of Japan.
*Note that JSPS is not in a position to answer inquiries or make an arrangement regarding visa applications
for Fellows and family members.
1. Obtaining a Certificate of Eligibility

This certificate is issued to show that the bearer satisfies the conditions of entry into Japan prescribed by Japanese
Immigration Law. Having a Certificate of Eligibility when applying for a visa speeds up its processing. This isbecause it certifies that the applicant has already been screened and satisfies the government’s requirements for
obtaining his/her visa status and for landing in Japan. However, just having a Certificate of Eligibility does notguarantee that the applicant will be issued a visa.
Hosts should first ascertain whether or not Fellows need to obtain a Certificate of Eligibility by inquiring attheir Institution or Immigration Services Agency of Japan. If required, the documents needed to apply for the
Certificate of Eligibility must be prepared by Hosts and Institutions and submitted to Immigration Services
Agency of Japan. After receiving the certificate, they must be sure to forward it to Fellows. The following
documents are needed to apply for the Certificate of Eligibility. No fees are charged.
(1)

Application for Certificate of Eligibility (The application sheet should be filled out and stamped by
Institutions)(2)

An ID photograph (H4cm×W3cm)(3)

A copy of the Award Letter and Certificate of Financial Support from JSPS

(4)

A copy of the Fellow’s CV accompanying his/her fellowship application(5)

An extract from the JSPS Law (copy Appendix B)(6)Program Guidelines (this booklet is necessary to explain the fellowship.)(7)

A self-addressed stamped envelope (standard size)

2. Obtaining a Visa

Fellows must enter Japan within the period specified in the visa, otherwise the visa issued will become invalid.
Generally, Fellows will need to bring the following documents when applying for a visa;(1)

A valid passport(2)

A copy of the Award Letter and Certificate of Financial Support from JSPS

(3)

A copy of the Fellow’s CV accompanying his/her fellowship application(4)

Two ID photographs (H4cm×W3cm)(5)

An extract from the JSPS Law (copy Appendix B)(6)

A Certificate of Eligibility (Hosts will prepare it)

Submit copies, not originals, of the Award Letter and Certificate of Financial Support, as you
may need to use them again. However, take the originals with you just in case when applying for thevisa.

APPENDIX B○独独立行政法人日本学術振興会法抜粋（最終改正：平成三十年十二月一四日法律第九四号）
第一章 総則（名称）
第二条 この法律及び独立行政法人通則法（平成十一年法律第百三号。以下「通則法」という。）の定めるところにより設立される通則法第二条第一項に規定する独立行政法人の名称は、独立行政法人日本学術振興会とする。
（振興会の目的）第三条 独立行政法人日本学術振興会（以下「振興会」という。）は、学術研究の助成、研究者の養成のための資金の支給、学術に関する国際交流の促進、学術の応用に関する研究等を行うことにより、学術の振興を図ることを目的とする。
第四章 業務等（業務の範囲）第十五条 振興会は、第三条の目的を達成するため、次の業務を行う。
一 学術の研究に関し、必要な助成を行うこと。
二 優秀な学術の研究者を養成するため、研究者に研究を奨励するための資金を支給すること。
三 海外への研究者の派遣、外国人研究者の受入れその他学術に関する国際交流を促進するための業務を行うこと。
四 学術の応用に関する研究を行うこと。
五 学術の応用に関する研究に関し、学界と産業界との協力を促進するために必要な援助を行うこと。
六 学術の振興のための方策に関する調査及び研究を行うこと。
七 第四号及び前号に掲げる業務に係る成果を普及し、及びその活用を促進すること。
八 学術の振興のために国が行う助成に必要な審査及び評価を行うこと。
九 前各号の業務に附帯する業務を行うこと。

○ An Extract from Law concerning Japan Society for the Promotion of Science as an
Independent Administrative Institution (Law No.94 of December 14, 2018)
Chapter I General Provisions(Name)
Article 2 The name of the independent administrative institution, which is established according to theprovisions of this law and the Law on the General Rules of Independent Administrative Institutions (Law No.103
of 1999, hereinafter referred to as the “Law on General Rules”) and stipulated in Article 2, Section 1 of the Law
on General Rules, shall be Japan Society for the Promotion of Science.
(Purpose of JSPS)
Article 3 The purpose of Japan Society for the Promotion of Science (hereinafter referred to as the “JSPS”) is
to promote science through the issuance of grants in support of scientific research, providing funds for training
researchers, promoting international scientific exchange and carrying out research that contributes to theapplication of science.
Chapter IV Activities, etc.
(Scope of Activities)
Article 15 In order to attain the purpose prescribed in Article 3, JSPS shall perform the following activities:
1) JSPS shall provide necessary assistance toward scientific research.
2) In order to provide training for high quality scientific researchers, JSPS shall provide younger researcherswith funds to encourage their research work.
3) JSPS shall perform activities to encourage the dispatch of Japanese researchers abroad, the reception offoreign researchers in Japan, and other forms of international scientific exchange.
4) JSPS shall conduct research on the application of science.
5) In connection with research on the application of science, JSPS shall provide necessary assistance toencourage cooperation between academic and industrial circles.
6) JSPS shall conduct studies and research on policies for the promotion of science.
7) JSPS shall disseminate the fruits of the activities described in 4) and 6) above and encourage their utilization.
8) JSPS shall perform inspections and evaluations as necessary for assistance provided by the Government forthe promotion of science.
9) JSPS shall perform other activities ancillary to the activities listed in the preceding items.

APPENDIX C

受入研究機関が作成する被招へい研究者の研究内容、採用期間、滞在費等を証する文書のサンプル

Sample of Document Certifying the Research Activity, Fellowship Period, andMonthly Maintenance Allowance of Fellows
在留資格の更新手続、保育園入園手続等、被招へい研究者が外国人研究者招へい事業に採用されている旨を証明する書類が必要となった場合、依頼を受けた受入研究機関は、下記のサンプルを参照の上、作成してください。

If during the Fellows’ tenure a certificate is requested to verify their status under the JSPS fellowshipfor such purposes as applying for a visa extension or enrolling children in a nursery school, Institutions
may issue a certificate in a format such as shown in this sample.
令和

年

月

日

殿
受入研究機関所属機関・部局長
職・氏名

申

請 人
氏

名：（被招へい研究者氏名）

生年月日：
国

籍：

上記申請人は、日本学術振興会の外国人研究者招へい事業の採用者として、下記により日本に滞在し、（受入研究機関）において受け入れ、研究を行っております。
なお、申請人の本国との渡航費及び日本国内での滞在費及び海外旅行保険については、日本
学術振興会が負担しております。
記
滞在期間：令和年月日 ～ 令和研究課題：
受入研究機関：備

考：海外旅行保険に加入済み

年

月

日（

か月/日間）

今後の研究継続について
学振事業により今後の研究継続を御検討されている場合は、次の URL「事業の御案内」より、該当する事業をご確認ください。
https://www.jsps.go.jp/programs/

Research Continuation
If you are considering continuing this research under another JSPS program, please check the following
URL for a listing of corresponding programs.
https://www.jsps.go.jp/english/programs/index.html

海外における研究者コミュニティ活動の支援
外国人研究者が採用期間を終了し、母国に帰国した後も JSPS 事業経験者間及び JSPS とのネットワークを継続できるよう、研究者コミュニティ（同窓会）の形成を支援しています。

Alumni Associations
JSPS supports 20 researcher communities (alumni associations) established by former JSPS fellows incountries around the world, allowing them to maintain and expand their networks among themselves andwith Japanese colleagues after completing their tenures and returning to their countries.
https://www.jsps.go.jp/english/e-alumni/index.html

JSPS Researchers Network について
JSPS 事業経験者を中心とする研究者向けソーシャルネットワークサービスを運用しております。是非ご登録ください。
JSPS Researchers Network (JSPS-Net) is the social networking service that supports researchers
networking and encourages knowledge sharing. Please check the following URL for registration.
https://www-jsps-net.jsps.go.jp/

メールマガジンの購読について（日本語のみ）
JSPS Monthly（学振便り）の配信を希望される方は、以下の URL から登録してください。
https://www.jsps.go.jp/j-mailmagazine/subscription.html