NEW GRADUATE STUDENT ORIENTATION
Sept 7th 1:00pm- 3:00pm

Please make sure your name on zoom shows us which program you are in,according to the following template: (First Name, Last Name, Program)
List of programs: PHD, MASC,NAME (Naval MEng),MECA (Mechatronics MEng),MECH (Mechanical Engineering MEng)
Please note that this session is being recorded for those who are unable to attend

AGENDA
1:00pm –1:20pm• Dr. Dana Grecov, Graduate Advisor (10 mins)• Dr. Carl Ollivier-Gooch, EDI Coordinator (10 mins)
1:20pm – 1:35pm• Josy Austin & Athena Leong, Student Services (5 mins)• Sarah Parker, Librarian, Mechanical Engineering (5 mins)• MEGA President (5 mins)
1:35pm – 1:50pm• Jennifer Pelletier, Manager, Facilities & Technical Administration - Safety & Facilities information (15 mins)
1:50pm – 2:00pm• Questions• Closing and transition to program-specific orientation
2:00pm – 3:00pm• Program specific-orientation
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Dana Grecov
Professor and Graduate Advisor
Welcome!
• What the Graduate Advisor does and does not do• What we expect of grad students
o professional integrity and academic integrity

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PROFESSIONAL INTEGRITY
1.

2.

3.

Attendance•Class attendance•

Events & Team WorkTime Management•

Tardiness to class and meetings•Submission of assignments on timeRespect & Behavior•

In and outside of class•With faculty, staff and students•

With each other4

ACADEMIC INTEGRITY
EXAMPLES, BUT NOT LIMITED TO

1.

2.

3.

Cheating•

Copying another student’s work•

Allowing another student to copy your work•

Working on individual assignment together•

Using devices or materials not permitted in an examPlagiarism•

Submitting work of another person as his or her own•

Failing to cite correctly

Impersonation•Signing in for another student
5Welcome to MechDr. Carl Ollivier-Gooch
Professor & Associate Head for
Equity, Diversity, Inclusion & Engagement

Our Shared Values••••••

Professionalism and integrity
Scholarship and teaching excellence
Commitment to students
Partnerships and collegiality
Initiative, innovation, and willingness to change
Community, the environment, and sustainability

We hold these values as an integral frame of reference to inform ourdecisions and actions at every level and in every situation.

This is what our values
mean to me…

Professionalism and Integrity

Scholarship and teaching excellence

Originality
Communication
Collaboration

Commitment to students

Faculty

TechnicalStaff

Grad
Students
CommunityofDiscovery

Admin
Staff

UndergradStudents

Partnerships and collegiality

respectcollaborationcooperation
teamwork

Initiative, innovation,
and willingness to change
Be open to new ideas,
people & experiences
Be willing to grow,adapt & change
Go outside yourcomfort zone

Community, the environment, & sustainability
The Platinum Rule:

Treat others as
they want to be treatedUBC Respectful EnvironmentThe University of British Columbia envisions a climate in which students,faculty and staff are provided with the best possible conditions forlearning, researching and working, including an environment that isdedicated to excellence, equity and mutual respect.
The University of British Columbia strives to realize this vision by
establishing employment and educational practices that respect the dignityof individuals and make it possible for everyone to live, work, and study ina positive and supportive environment, free fromharmful behaviours such as bullying and harassment.

Engage• Live the values• EDII Graduate Advisory launching this fall
• Open {door, email, minds}– Faculty: Agnes d’Entremont, Amanda Giang,
Graham Hendra, Kendal Bushe– Staff: Jen Pelletier, Heather Gerrits, Ed Pitt-Brooke– MeMECHANICAL ENGINEERING STUDENT SERVICES
Josy Austin, Program Coordinator (MASc/PhD)
Athena Leong, Admissions & MEng Coordinator

MECH Student Services Office:

CEME 2205 - Monday to Friday, 8am – 4pm
604-822-6584

Office open for drop-ins – quick questions only

For longer appointments, book via APSC PD portal
at https://pdportal.apsc.ubc.ca/home.htm, or email us.
Include full name and student number in email inquiries.

Contact:

Registration or general inquires – students@mech.ubc.ca
Admissions, awards & scholarship inquires – admissions@mech.ubc.ca
Tuition & Fees – UBC Enrollment Services (604-822-9836 or submit an online form on their website)
International Student Advising (e.g. study permit, immigration policies) - isa@students.ubc.ca

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Sarah Parker
Librarianwww.library.ubc.ca

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Email:sarah.parker@ubc.ca

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Welcome to MEGA!
September 7, 2021

What is MEGA?
◎ MEGA is an organization started and run by students

for students. Our aim is to help in creating a tight-knit
community for the Mechanical Engineering Graduatestudents and to facilitate peer support when needed.

◎ MEGA is also the organization which communicateswith the university Graduate Student Society (GSS)
about mechanical engineering student’s perspective.

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What do we do?

Or what we used to do before COVID-19 pandemic

Academic & social events,
Peer advising,and more…

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Summer Events- Summer BBQ- Kayaking- Mojito socials

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Comingsoon• MEGA Academic speaker series• Coffee & Donut Socials (Hoping to start it again this year)• Peer Advising24How to join?
Join the Facebook group,
Subscribe to our mailing list,and mingle!
New Executive team will be voted
for soon! Stay tuned
25Place your screenshot hereFacebook Grouphttps://www.facebook.com/groups/UBCMEGA/*Please include your program & research group info.
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Join our mailing list
Email communication.mega.ubc@gmail.com
With your name, program and research group info.

OrRegister at
http://mega.mech.ubc.ca/contact/mailing-list/27

Thank you!
~ from the MEGA Executives ~•••••••

Omid Hajieghrary(President)
Ali Pourzahedi(VP Internal Affairs)
Ammarah Kaderdina(VP Finances)
Rivkah Gardner-Frolick(VP Communications)
Mahdi Izadi(VP Academic)
Atakan Zeybek(VP Social)
Mohammad Reza Karimi(GSS Representative)

Looking forward to hearing from all of you!
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SAFETY RIGHTS ANDRESPONSIBILITIES

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WHO IS A WORKER?
•Anyone who receives a non-academic benefit from UBC for doing work•TAs when doing TA work

•RAs when not in classes or serving as a TA•

Includes when walking to the washroom or a meeting, etc.

•Unsure? Err on the side of reporting30

4 BASIC RIGHTS

1. The right to know
2. The right to participate
3. The right to refuse unsafe work
4. The right to no retribution / consequences
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RIGHT TO PARTICIPATE•

Worker Representation – APSC level: JOHSC
Joint Occupational Health & Safety Committee
safety.2278@apsc.ubc.ca•

On the Ground: Mech Local Safety Teamsafety.grad@mech.ubc.ca

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4 BASIC RESPONSIBILITIES

1. The responsibility to be informed
2. The responsibility to comply
3. The responsibility to maintain a safe workplace
4. The responsibility to report all accidents, incidents, andnear-misses
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cairs.ubc.ca

SUPERVISOR’S RESPONSIBILITIES•Ensure the health and safety of all workers under their supervision•

Communicate known and possible hazards•

Ensure you know how to use controls to minimize risk•

Report and investigate incidents•

Designate an alternate supervisor if not at university for an extended period of time•

Due diligence: take all reasonable care to protect workers from harm•Information•

Training•

Instruction•

Supervision
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EMERGENCYPROCEDURES

SECURITY ISSUES
1.

Major emergency (crime in progress, threat to people or property)
9-1-1(9-9-1-1 on a UBC phone)2.

Security concern (people who don’t belong, noticing an unsecured door or window with noworkers, general concern)
604-822-2222(2-2222 on a UBC phone)3.

Email supervisor + safety@mech.ubc.ca as soon as possible

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INJURIES / FIRST AID
1.

Emergency (loss of life or limb, possible broken bones or spinal injury, lots of bleeding, etc.)
9-1-1(9-9-1-1 from a UBC phone)2.

UBC First AidAlways call (even if you call 9-1-1)
604-822-4444(2-4444 from a UBC phone)3.

Email supervisor + safety@mech.ubc.ca as soon as possible

First aid kits available in CEME and RH hallways to bridge time between injury and UBC First Aidarriving, but you must call First Aid – Worksafe BC.
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