(Draft) Agenda of the 9th AONSA Executive Committee Meeting
Date: 9:00-17:00, October 27 (Saturday), 2012
Place: Chemistry Building (Room A205), Peking University, Beijing, China
Participants: 14[Board Members]
Yasuhiko Fujii (President, JSNS; CROSS)
Wen-Hsien Li (Vice-President, TWNSS; NCU)
John White (Former President, ANBUG; ANU)
Sung-Min Choi (Secretary, KNBUA; KAIST)
Chris Ling (Public Relation Officer, ANBUG; U. Sydney)[Members]
Ki Bong Lee (KNBUA; POSTECH)
Toshiji Kanaya (JSNS; Kyoto U.)
Hideki Seto (JSNS; KEK)
Hsiung Chou (TWNSS; NSYSU)[Observers]
Mitsuhiro Shibayama (JRR3/Tokyo U)
Kye Hong Lee (HANARO/KAERI)
Shane Kennedy (ANSTO, on the behalf of R. Robinson)
Dongfeng Chen (CARR/CIAE)
Hesheng Chen (CSNS/IHEP)

1

<Schedule>
November 27 (Saturday)
9:00-9:10 Opening Remark & Self - Introduction of Participants
9:10-9:15 Approval of Agenda
9:15-9:20 Report on the Minutes of the 7th AONSA EC Meeting in Japan (SM Choi)
9:20-9:25 Report from the AONSA Office (SM Choi, Appendix 1)
9:25-10:30 Discussion and Decisions
10:30-11:00 Coffee Break
11:00-12:30 Discussion and Decisions
12:30-14:00 Lunch
14:00-15:30 Reports from Neutron Associations
15:30-15:45 Coffee Break
15:45-16:50 Reports from Neutron Facilities
16:50-17:00 Closing Remark

2

<Items for Discussions and Decisions>
1. Formal matters- The Chinese Neutron Scattering Society (CNSS) has applied for AONSA regularmembership on October 16, 2012, with an official letter from President of CNSS (Hesheng
Chen) to President of AONSA (Yasuhiko Fujii) (Appendix 2).
2. Process matters- Revision of the Procedure to Support Students from AONSA Fund (Appendix 3)
3. Financial matters- Annual Fee and Budget report (S. Chaplot, Appendix 4)- Current Status of AONSA Prize Fund (S. Chaplot, Appendix 5)- Call for donation for AONSA Prize fundWe need to make a call for donation for AONSA fund in 2013
(possibly before ICNS 2013).
4. AONSA Prize 2013
- Report for the 2nd AONSA Prize (WH Li, Appendix 6)- Schedule for AONSA regional meeting during ICNS 2013 (needs discussion)
5. AONSA Neutron School- Report from the organizer of the 5th AONSA Neutron School 2012 in China(D. Chen, to be included)- Report from the organizer of the 6th AONSA Neutron School 2013 in Japan(M. Shibayama, Appendix 7)- Host of the 7th AONSA Neutron School in 2014.
BATAN-Indonesia expressed their interests for hosting the 7th AONSA Neutron School.
(Appendix 8)
6. Asia-Oceania Conference on Neutron Scattering (AOCNS)- Report from the Organizing Committee of the 2nd AOCNS in Sydney(C. Ling, Appendix 9)
7. AONSA Newsletters and Homepage Design Update- Report on Homepage Design Update (C. Ling, Appendix 10)

3

8. Activities Related to SE Asia and Other Non-member Countries- President Y. Fujii’s Communication with Director of TINT, Thailand. (Appendix 11)- President Y. Fujii’s Meeting with President of Vietnam Nuclear Society (Appendix 12)- Inquiry from a Mongolian Scientist, and Follow-up Communication. (Appendix 13)- Contact persons in non-member countries for AONSA activities.(Appendix 14)
9. Neutron Facility Directors’ Meeting (K.H. Lee)
- The Neutron Facility Directors’ meeting on Oct.26, 2012 at the same place as the 9th EC
meeting.
- Rob Robinson kindly prepared a document on “AONSA Visiting Fellows”, which wasagreed by other Facility Directors. (Appendix 15)<from the Minutes of 8th EC in Malaysia>[Action] Rob Robinson kindly volunteered to prepare a draft for “AONSA Visiting
Fellows” from Directors’ point of view, which will be circulated among directors first
and then to the EC and the Board for comments and suggestions. This will be decided in
the 9th EC meeting in Beijing.
10. Possible collaboration with IAEA, ICSU and IUCr<from the Minutes of 8th EC in Malaysia>
According to Danas Ridikas, IAEA TC program for neutron collaboration in the AsiaOceania region has been approved but without fund at this moment.
It was suggested that AONSA submit a proposal to ICSU through the NeutronCommission of IUCr. It was noted that the current members of IUCr Neutron Scattering
Commission from Asia-Oceania region are Yukio Noda and Garry McIyntyre. The spirit
and contents of this proposal would be similar to the one for IAEA.
11. Cooperation with NSSA
- Report for President Y. Fujii’s Plenary Talk and the AONSA-NSSA Presidents’ meeting
during the ACNS (June 24-28-, 2012) in Washington DC(Y. Fujii, Appendix 16).

4

12. Cooperation with AOFSRR- Report for President Y. Fujii’s attendance of the 6th AOFSRR Meeting (August 8-12,
2012) in Bangkok, Thailand (Y. Fujii, Appendix 17)
13. Cooperation with Association of Asia-Pacific Physical Societies (AAPPS)- Cooperation with AAPPS (M. Arai, Appendix 18)
14. AONSA Supporting Letter for JRR-3(M. Shibayama, Appendix 19)
15. 2014 International Year of Crystallography (F. Fujii, Appendix 20)- Needs discussion for possible AONSA Activities for the International Year of
Crystallography 2014.
- UN assigned UNESCO to promote the year. AONSA may have collaborative activities
for this together with IUCr, IUPAP and others- Currently, AsCA 2013 (Dhaka, Bangladesh, December 1-4, 2013) is posted on the
AsCA homepage. But no information is available for AsCA 2014 yet.
- Note: XXIII IUCr Congress and General Assembly (Montreal, 2014)
16. Calendar of AONSA Activities (Appendix 21)

5

<Reports from Neutron Associations> (10 min for each report)- ANBUG (C. Ling)- JSNS (T. Kanaya)- KNUBA (K.B. Lee)- NSSI (S. Chaplot)- TWNSS (H. Chou)- CNSS (D. Chen)- Malaysian Community (Abdul Aziz Mohamed)- Indonesian Community (Sutiarso/Edy Giri Rachman Putra)<Reports from Neutron Facilities>- J-PARC (M. Arai)- JRR-3 (M. Shibayama)- ANSTO (R. Robinson)- HANARO (Kye Hong Lee)
- BARC (Samrath Chaplot)- SIKKA (Wen-Hsien Li)- BATAN (Sutiarso/Edy Giri Rachman Putra)- CARR (Dongfeng Chen)- CSNS (Hesheng Chen)** If no one from your Association or Facility plans to attend this EC, you may send yourreport to S.M. Choi, Secretary of AONSA, so that he can deliver it to the EC on your behalf.

6Appendix 1
Report from AONSA Office
1. Change of the Secretary of AONSA office.
After her excellent work as the secretary of AONSA Office over the last two years,
Ms. Junko Akutsu has moved to another position at J-PARC as of October 1, 2012. All
AONSA colleagues are very grateful for her excellent work and contribution for various
AONSA activities.
Ms. Yukino Inoue (one of Masa Arai’s staff) became the new secretary of AONSA Office.
We all warmly welcome her joining AONSA Office.
We would like to express our sincere thanks to Masa Arai for his continuing support for
the AONSA office
2. AONSA Homepage updates
The Articles has been updated with the Duty Statements of the AONSA Board Members
and posted on the web.

(from left) Y. Fujii, Junko Akutsu, Yukino Inoue and Masa Arai in front of AONSA Office.
7

<Messages from Y. Fujii, President of AONSA>
From: Y. Fujii@CROSS-Tokai [mailto:y_fujii@cross.or.jp]
Sent: Saturday, September 29, 2012 4:10 PM
Dear AONSA Colleagues,
As you have heard from Junko as below, she is retiring from the AONSA Office thisweekend. For the last two years when our AONSA has been growing up rapidly and our"AONSA Airplane" has been raising its nose up steeply in the air, she DID such GREAT jobs
as preparation for #1 AOCNS, #1 AONSA Prize, several EC Meetings and Schools,
arrangement of Bank Accounts, editing AONSA Web and Newsletters, and many others.
We should like to appreciate her great effort to run our AONSA smoothly. Junko is getting
more directly involved in the administration of MLF/J-PARC under Masa Arai(MLF Division
Leader).
Now we'd like to welcome her successor, Yukino Inoue, to the AONSA Office.
Since these two ladies have worked together for the last few weeks, we have no concern
about continuation. Moreover, Junko is still in the same room just beside Yukino.
Attached please find a photo in front of the plate of the AONSA Office in J-PARC.（left)
Junko, (right) Yukino, and Masa & myself.
By taking this opportunity, we should like to repeatedly express our sincere thanks to
Masa who has very generously supported all activities of AONSA by locating the AONSA
Office in his Leader's Office of J-PARC and by assigning one of his secretaries to work for us
since the early preparation stage of AONSA established in 2008. What we are here today
greatly owes to his and his staff's contribution.
Best regards,
Yasuhiko (President of AONSA)

8

-------------------------------------------------------------<Messages from Junko Atkusu>
From: Junko Akutsu [mailto:akutsu.junko@jaea.go.jp]
Sent: Friday, September 28, 2012 2:56 PM
Dear AONSA Colleagues,
I would like to inform you that Ms. Yukino INOUE will be taking over the responsibility of
the Secretary of AONSA Office from 1/Oct/2012.
Her email address is: inoue.yukino@jaea.go.jp
Please welcome her to the 'AONSA airplane'!
Taking this opportunity, I would like to express my sincere thanks to all of you, the present
and past Board and Executive Members of AONSA. It was my great honor to work withyou during 2 years as the Secretary of AONSA Office. I am sure it was quite valuable
experience for me to grow up with pleasure.
I will be assigned to other post (responsible for accounting) within the J-PARC Center, but I
am happy to support her anytime. Please feel free to contact me, should you need any help.
Please let me say "Thank you!" again especially to Prof. Sung-Min Choi, Prof. Yasuhiko Fujii,
and Prof. Masatoshi Arai for their great support.
I wish you all the best.
Best regards,
Junko
AONSA Office Secretary9----------------------------<Message from Yukino Inoue>
From: 井上 由貴乃 [mailto:inoue.yukino@jaea.go.jp]
Sent: Monday, October 01, 2012 9:14 AM
Dear All the AONSA members
Thank you very much for your warmhearted remarks.
From everyone's comment I could imagine that Junko was in a very important post.
She told me that taking this part will be a valuable experience, and I am very glad to be amember of supporting of you, the AONSA.
Firstly, let me introduce myself.
My name is Yukino Inoue, joined to the JAEA recently, and just started my office work here.
You probably heard from Junko and Prof.Fujii , I will take her place from October the 1st.
For a while (about one or two months), she will work with me to take over her office work.
I am looking forward to working with all the members.
Again, thank you for your welcome comments.
Yours sincerely.
Yukino Inoue

10

Appendix 2
CNSS’s Application for AONSA Regular Membership(received on October 16, 2012)11

President Y. Fujii’s reply to President of CNSS------------------------------------------------------------------------------------------------------From: Y. Fujii@CROSS-Tokai [mailto:y_fujii@cross.or.jp]
Sent: Tuesday, October 16, 2012 12:07 PM
To: 'ytliu'
Cc: '"'Chen, Hesheng 陈和生'"'; '陈东风'; 'Sung-Min Choi'
Subject: RE: AONSA application from China
Prof. Dr. Hesheng Chen
President of CNSSIHEP, CAS
Dear Hesheng,
It's our great pleasure to welcome CNSS to a regular member of AONSA byrecognizing such a strong development of facilities and communities in China. Ourformal procedures for approval will be taken at the 9th Executive Committee on
October 27 next week at Beijing University under your colleagues' very kind
preparation.
We hope you will introduce CNSS at the meeting. If you have Articles/Constitutionsof CNSS, it'll tell us the basis of your Society. We look forward to hearing details
next week.
Best regards,
Yasuhiko(President of AONSA)
P.S. Which is correct, CNSS (China Neutron Scattering Society) or CNSA (China Ne
utron Scattering Association) ?

12Appendix 3
Revision of Procedure to Support Students from AONSA Fund
To avoid possible troubles involving the purchase of airtickets by AONSA Office, it is
proposed that we revise the rule # 4. In fact, for the recent two AONSA Neutron Schools (4thand 5th), AONSA Office sent money to the organizers of the School (instead of buying tickets
for students) for efficient administration.

Procedure to Support Students from AONSA Fund
(Established on October 5, 2010)

1. Students submit their applications to the AONSA Neutron School as it was announced in the flyerof the school. In their application form, they specify their needs of financial supports.
2. The organizers of the School make a list of students who need AONSA support and select students
considering budget available and distribution of students among developing countries. For thisselection, the organizers may consult with the sending countries and Secretary of AONSA.
3. The organizers inform the list of students (selected for AONSA support) to Secretary of AONSA
with full information including affiliation, email, and so on.
4. AONSA office buys airtickets (e-tickets) for students and sends them to students by email. AONSA
office will communicate with each student to confirm all the information (especially, name andflight schedule).
4. AONSA Office sends the money (for student travel support) to the host of AONSA Neutron School.
The host should send a receipt (for the money received) to AONSA Office.
5. AONSA-supported students buy airtickets by themselves first and then get reimbursed from thehost of the School upon their arrival.
6. It is recommended that the registration fees of the AONSA supported students are exempted.
RED: to be removed.
BLUE: to be added.

13

Appendix 4
Annual Fee and Budget report

AONSA Annual Fee and Budget Report- September 13, 2012
Income and expenditure during 2012 (Annual Fee)
Income$Annual Fees

IncomeJPY$ 10000

Expenditure$

Expenditure
JPY

Annual Feesbank charges

JPY 16000

Voluntary
Donation in
AOCNS

JPY 321000

Domainmaintenanceand bank charge

JPY 3255

AOCNS
BalanceShare

JPY 76355

5th Neutron$ 3000School and bankchargeJPY 9500

Interest$ 0.98

JPY 42

Office expense$ 500(Estimate)Transfer $ to
JPY-$ 1221.01

JPY 100000

Meeting$ 400(Estimate)

Total$ 8779.97

JPY 497397

Total$ 3900

Balance (inbank books)$ 19891.91 JPY 537384

Balanceincludingestimated
expenditure$ 18991.91 JPY 537384

14

JPY 28755

15

16

17

18

19

20

21

Appendix 5
Current Status of AONSA Prize Fund

Income and expenditure during 2012 (Award Donation)
Income$IncomeJPY

Members’
supportInterest$ 0.59JPY 36Total$ 3000.59

JPY 36

Balance$ 9512.97

JPY 141480

Expenditure$

Expenditure
JPY

0

0

$ 3000

22

23

24

** We need to make a budget plan for the 2nd AONSA Award. For this, we need to consider that thetravel expense would be more expensive than the previous case.
** We should set up a schedule for Call for Donation for AONSA Prize. Y. Fujii and S.M. Choi had ashort discussion for this during QENS/WINS 2012 (Sept 30- Oct. 4, 2012) in Nikko, Japan. We mayneed to send out the call for donation before the ICNS2013.

25

Appendix 6

Report for the 2nd AONSA Prize

26

27

-------------------------------------------------------------------------------------------------------------------Schedule of ICNS 2013, Edinburgh, UK** AONSA Prize session appears on the ICNS2013 schedule (July 12).
** It seems that there may not be an official time slot for AONSA regional meeting. We
should consider when would be the good time for this meeting. One possibility would beright after the poster session on July 11th. We need to consult with the organizer of ICNS
2013 for room usage.

28

Appendix 7
Report from the organizer of the 6th AONSA Neutron School 2013 in Japan(M. Shibayama)

29

30

Appendix 8
BATAN-Indonesia’s Interests for Hosting the 7th AONSA Neutron School-----Original Message----From: Edy Giri Rachman Putra [mailto:e.g.r.putra@gmail.com]
Sent: Tuesday, October 16, 2012 9:35 AM
To: Sung-Min Choi
Cc: Y. Fujii@CROSS; 李文獻; Chris Ling
Subject: AONSA Newsletter
Dear Sung-min,Thank you very much for providing me the draft of agenda for the 9th AONSA EC
Meeting in Beijing. I am really sorry that I am not able to attend the meeting.
As I have informed previously that we (BATAN - Indonesia) agreed to organise the 7th AONSA Neutron School in 2014, I would like to prepare the slides for it.
Here, I attached the report of small activity in SE Asia, the Seminar & Workshop on
Small-angle Scattering (SANS & SAXS) for AONSA Newsletter.
Hope it reached the requirement for AONSA publication after reviewed by the EC.
Your kind attention and support are really appreciated.
With my best regards,
Edy-Dr. Edy Giri Rachman Putra
Neutron Scattering Laboratory
National Nuclear Energy Agency of Indonesia (BATAN) Gedung 40 Kawasan Puspipte
k Serpong Tangerang 15314 INDONESIA

31

Appendix 9
Report from the Organising Committee of the 2nd AOCNS in Sydney
The Australian Institute of Nuclear Science and Engineering (AINSE) has agreed tounderwrite and act as the official body behind AOCNS 2015. This was important, as ANBUG
does not have the legal status required to act in this role. ANBUG will nevertheless take mostof the responsibility for organising the meeting, with input from AINSE and ANSTO.
A preliminary core organising committee has been established, with representatives of all
three stakeholders:
A/Prof Chris Ling (Chair; University of Sydney, President of ANBUG)
Prof Michael James (Secretary; ANSTO)Dr Frank Bruhn (Managing Director of AINSE)
Prof Brendan Kennedy (University of Sydney, President of AINSE)
A professional conference organiser (ICMS Australasia) has been appointed, after a tender
process in which 4 companies bid for the role. ICMS has extensive experience organising
meetings of this nature, including SAS (the International Conference on Small Angle
Scattering) in Sydney in October 2012.
Our preliminary budget estimate (attached) suggests that if the conference is held in a
medium-sized venue such as the Novotel Manly Pacific, a (full Early-bird) registration fee of~$660 would correspond to a "break-even" point at 400 delegates.
A preliminary survey of other conferences in July-August 2015 has identified SAS2015 as
the only one that presents a serious risk to attendance at AOCNS 2015, by drawing SANS
users from Asia who may only be able to attend two international conferences that year. The
dates for SAS2015 have not yet been set, but the Organising Committee will pay close
attention to announcements at SAS 2012.
We are about to begin the process of checking potential venues in detail, and expect to have acontract signed by the end of 2012. The next stages of planning can begin once the venue has
been fixed.
The first important opportunity to publicise AOCNS 2015 will be at ICNS 2013. Preparations
are underway to have postcards ready for inclusion in the ICNS conference bags.
Chris Ling, Chair of Organising Committee,14/09/12

32

Draft Budget for the 2nd AOCNS

33

34

Appendix 10
Report on the update of the AONSA website
The present AONSA website is well designed, functional, and maintained to an
excellent standard by Junko Akutsu at the AONSA Office. However, the generaldesign of the website is beginning to appear dated. More importantly than aesthetics,
new types of website engine offer new functionality that we can benefit
from, specifically:

A populate means of creating and maintaining websites that incorporate thesefeatures is now to use "blogging" software such as Wordpress. The software is
installed on the web server, and creates the website dynamically from a set ofcontent files. This is quite distinct from the traditional system of creating web pages
in an HTML editor, then uploading the static pages to a web server. It has a numberof advantages.
1. Software is free, and easily installable.
2. Content can easily be added and/or edited remotely through a web browser byregistered users (e.g., the President, Secretary and Public Relations Officer),rather than submitting a request to the AONSA Office.
3. "Latest updates" can be automatically added to the front page.
4. Supports the integration of a dynamic version of the Newsletter.
5. Automatic archiving of content.
6. The appearance and layout of the website can easily be changed without touching
the content, by substituting "templates".
A recent example of a website that appears to be built in this way and shows manyof the features listed above is the new ENSA site at www.unizar.es/ensa. A simpler
example is the new ANBUG website at www.anbug.org.
I will present an implementation of the AONSA website along these lines at the EC
meeting, running from a local web server on my own computer.
Chris Ling, Public Relations Officer,14/09/12

35

Appendix 11
President Y. Fujii’s communication with Director of TINT, Thailand
From: Y. Fujii@CROSS-Tokai [mailto:y_fujii@cross.or.jp]
Sent: Friday, August 17, 2012 10:45 PM
To: somporn@tint.or.th
Subject: Invitation to the AONSA EC Meeting at Beijing
Dr. Somporn Chongkum
Executive Director
Thailand Institute of Nuclear Technology
Dear Dr. Chongkum,
It was my great pleasure to see you at the AOFSRR Workshop at Bangkok last week. As I
told you very briefly, we’ll hold the 9th AONSA Executive Committee Meeting at Beijing on
October 27 preceded by the Facility Director’s Meeting on Oct. 26 and the 5th AONSA
Neutron School on Oct. 23-27 at Peking University and CIAE (China Institute of Atomic
Energy).
On this occasion, we’d like to invite you to the EC Meeting to exchange information on
neutron science and technology. We are very eager to know the current status of yourfacility and community in Thailand as well as what we can work together.
If you are inconvenient, any of your colleagues is also very welcome. All administrative
procedures for trip will be taken by our local organizer (Dr. Dongfeng Chen, CARR/CIAE)
so that you or your colleague will be contacted later for your participation by him.
Unfortunately, however, any financial support is unavailable for your trip because of a tightbudget of our AONSA.
I’m attaching slides of my talk on AONSA at the AOFSRR Workshop from which you may
obtain information on our Association.
We look forward to your reply at your earliest convenience.
Best regards,
Yasuhiko(President of AONSA, www.aonsa.org)

36

-----Original Message----From: somporn@tint.or.th [mailto:somporn@tint.or.th]
Sent: Tuesday, September 04, 2012 11:58 AM
To: y_fujii@cross.or.jp
Subject: Fwd: Invitation to the AONSA EC Meeting at Beijing
Dear Prof. Yasuhiko,Thank you for your invitation to the AONSA EC Meeting in Beijing. I am regret to informyou that I am unable to participate in this important meeting due to my prior engagement inabroad. Hopefully, I can take part in this meeting next time in the future.
Best regards,
Somporn CHONGKUM

37

Appendix 12
President Y. Fujii’s Meeting with President of Vietnam Nuclear Society<Vietnam> August 12, 2012
I also met Dr. Tran Duc Thiep (Director of Research, Institute of Physics, Vietnam A
cademy of Science and Technology; President of Vietnam Nuclear Society) and told him ouractivities. Since Vietnam has the 1MW DALAT RR, we like to encourage their participation
in AONSA. (Y. Fujii)

38Appendix 13
Inquiry from a Mongolian Scientist, and Follow-up Communications.
-----Original Message----From: Deleg Sangaa [mailto:sangaa@nf.jinr.ru]
Sent: Wednesday, July 04, 2012 2:39 PM
To: akutsu.junko@jaea.go.jp
Subject: Information about AONSA
Dear Akutsu Junko,
My family name is Sangaa Deleg. I am Mongolian scientist. Just now I am working in theInternational research Center- Joint Institute for Nuclear Physics in Dubna, Russia, as visiting
Professor. My contract with Dubna is finishing in September, 2012.
I will return to home Institute, Mongolia.
We are very interested in participation with AONSA and scientists from member countries of
AONSA. Mongolian government have interested in future to develop nuclear research reactor
and participate with Asian countries in field of Nuclear research reactor and nuclear
scattering research. Also Mongolia is member country of IAEA.
I would like to ask you kindly that can you send me any Information about AONSA.
Could you give me any suggestion how we can start an our activties with AONSA?
Thank you very much for your cooperation.
I am looking forward to hearing from you.
Sincerely yours,
Prof. Dr. Deleg SANGAA
Deputy Director
Laboratory of Neutron Physics
Joint Institute for Nuclear Physics
141980 Dubna, Russia
Tel.: +79261630306
Fax:+7(49621)65429
E-mail: sangaa@nf.jinr.ru=================================
Institute of Physics and Technology,
Mongolian Academy of Sciences
Professor of Physics, National University of Mongolia P.O.Box 46-659,
Ulaanbaatar-210646 MONGOLIA
Fax: +976 11 458397
Email: sangaa@ipt.ac.mn
dsangaa@yahoo.com

39

-----Original Message----From: Sung-Min Choi [mailto:sungmin@kaist.ac.kr]
Sent: Monday, July 09, 2012 7:13 PM
To: 'sangaa@nf.jinr.ru'
Subject: RE: Information about AONSA
Dear Dr. Deleg Sangaa,
I am Sung-Min Choi, Secretary of AONSA.
We are very much pleased to hear that you and your Mongolian colleagues areinterested in participating in AONSA Activities. We all welcome you.
All the information about the organization and activities of AONSA are available at AONSA
homepage (http://www.aonsa.org/). For your information, a summary of AONSA activities isalso attached.
We also would like to learn about Neutron Scattering Activities and Plans of Mongolia.
The 9th AONSA Executive Committee (EC) meeting will be held on October 27, 2012 in
Beijing, China,(right after the 5th AONSA Neutron School in Beijing). This will be a good
opportunity for us to learn each other, if you can attend.
So, we would like to invite you as a special observer for this meeting and ask you to give a
brief presentation about neutron scattering community and plans of Mongolia. This will be agood start for collaboration.
Please let us know if you can attend the 9th EC meeting in Beijing.
We hope we can have a chance to welcome you in Beijing, and if you have any
further inquiry, please let me know.
Best regards,
Sung-Min Choi
Secretary of AONSA-----------------40

________________________________________
From: Sung-Min Choi <sungmin@kaist.ac.kr>
To: sangaa@nf.jinr.ru
Sent: Monday, September 3, 2012 5:05 PM
Subject: RE: Information about AONSA
Dear Dr. Deleg Sangaa,
As I mentioned in my last email, we will have the 9th AONSA Executive Committee
Meeting in Beijing and would like to invite you to this meeting as a special observer.
9th AONSA EC Meeting
Date: 9:00-17:00, October 27 (Saturday), 2012
Place: Chemistry Building (Room A205), Peking University, Beijing, China
Could you please let us know if you can attend the meeting.
If you can, we would like to ask you to give a brief presentation about
neutron scattering community and plans of Mongolia.
Your reply will be appreciated.
Best regards,
Sung-Min-------------------------------From: Sangaa Deleg [mailto:dsangaa@yahoo.com]
Sent: Tuesday, September 04, 2012 1:32 AM
To: Sung-Min Choi; sangaa@nf.jinr.ru
Subject: Re: Information about AONSA
Dear Dr.Sung -Min Choi,
thank you very much for an email.
Many thanks for your kind invitation to attend in the Meeting, on October 27, 2012, Beijing.
It is great pleasure for me, but this time is not possibility for me because of I will attend at
Sankt-Peterburg (Russia) Meeting on Neutron Scattering -2012.
I will be glad to participate in next AONSA Executive Committee Meeting, if it is a possible.
Thank you very much again.
Yours sincerely,
Sangaa Deleg
41

Appendix 14
Contact persons in non-member countries for AONSA activities.
Thailand:Dr. Somporn CHONGKUM,
Executive Director,
Thailand Institute for Nuclear Technology (TINT)
E-mail: somporn@tint.or.thVietnam:Dr. Tran Duc Thiep
Director of Research, Institute of Physics
Vietnam Academy of Science and Technology
President of Vietnam Nuclear Society

Mongolia:

Prof. Dr. Deleg SANGAA
Institute of Physics and Technology,
Mongolian Academy of Sciences
Professor of Physics, National University of Mongolia P.O.Box 46-659,
Ulaanbaatar-210646 MONGOLIA
Fax: +976 11 458397
Email: sangaa@ipt.ac.mn--------------------------------Deputy Director
Laboratory of Neutron Physics
Joint Institute for Nuclear Physics
141980 Dubna, Russia
Tel.: +79261630306
Fax:+7(49621)65429
E-mail: sangaa@nf.jinr.ru----------------------------------

Philippines, Bangladesh, and Pakistan: To be added.
42

Appendix 15
AONSA Visiting Fellows
Rob Robinson October 2012
The major facilities in the Asia-Oceania region are, in general, prepared to host visiting
fellows from other facilities and indeed universities or other research institutes, within the
Asia-Oceania region. The intent will be to advance the education and learning of the
fellow(s), to bring back expertise to the sending organisation, and to foster a more extensive
network of research links within the region.
We support the notion that:- AONSA coordinates and prepares a list of candidates with preferred facilities (through anapplication and selection process) and AONSA contributes financially (for example, flights
and other travel expenses). This could be coordinated with, or in addition to, IAEA or otherfunding arrangements;- The hosting facilities support the local living costs (including accommodation andsubsistence funding and/or meals) of AONSA Visiting Fellows;- The sending institution will typically remain responsible for salary and insurances.
The potential host organisation will have no obligation to take specific candidates, and must
agree to host them. Of course, normal requirements for visas and appropriate security
clearances will apply and it will be the responsibility of the sending institution and/or fellow
to complete all of the necessary paperwork.

43

Appendix 16
Report for Plenary Talk by President Y. Fujii
and the AONSA-NSSA Presidents’ meeting during the ACNS in Washington DC(Y. Fujii)
On the invitation of the Neutron Scattering Society of America (NSSA, President,
Prof. Bruce Gaulin, McMaster Univ.), the AONSA President (Y. Fujii) attended the 6th
American Conference on Neutron Scattering (ACNS; biennial) on June 24-28, 2012 at
Georgetown University in Washington, D.C. and gave a 15-minute invited talk entitled“AONSA aiming at Global Cooperation” on June 27. This was to reciprocate ourinvitation to the 1st AOCNS held last November in Tsukuba, Japan.
This time Chairman of ENSA (Prof. Michael Steiner) was not able to comeso that on June 25 the AONSA President (Y. Fujii) and Secretary (S. M. Choi) wereinvited to business lunch hosted by the NSSA President (B.Gaulin) at the same venue.
Also attended from the NSSA side were Vice-President (Julie Borchers, NIST),
Treasurer (John Tranquada, BNL), Secretary (Chris Leighton, Univ. Minnesota), andMembership Secretary (Jaime Fernandez-Baca, ORNL).
The 3rd Three President Meeting will be planned at Edinburgh during the ICNS
2013 (July 8-12, 2013) with three Presidents’ presence.

44

Appendix 17
Report for President Y. Fujii’s attendance of the 6th AOFSRR Meeting(August 8-12, 2012) in Bangkok, Thailand

On the invitation of the Asia-Oceania Forum for Synchrotron Radiation Research(AOFSRR, President, Prof. Moonhor Ree, POSTECH), the AONSA President (Y. Fujii)attended the 6th Workshop of AOFSRR on August 8-12. 2012 at Imperial Queen’s
Park Hotel, Bangkok, Thailand) and gave a 15-minute invited talk entitled “AONSA
aiming for Harmony with AOFSRR” on August 10. His letter of thanks is as follows:Dear AOFSRR Members,
It was my great pleasure to attend such an excellently organized Workshop in the presenceof Her Royal Highness Princess Maha Chakri Sirindhorn at the Opening Ceremony.
On behalf of the AONSA (Asia-Oceana Neutron Scattering Association), I’d like to thank youvery much indeed for giving me such an opportunity to introduce our AONSA. Let me attach a pdf fileof my talk which may help your understanding of our AONSA to work together in the Asia-Oceania
Region.
I also greatly appreciated your invitation to the Council Meeting of AOFSSR where I learned
a lot. I’m attaching an unofficial photo with my camera.
On Aug. 11, I participated in the Tour to the Synchrotron Light Research Institute (SLRI)
through Bang Pa-In and Ayuttaya. Both sight-seeing of these historical places and scientific tour of
SLRI were exciting and enjoyable.
Thank you again for your invitation to many events of AOFSRR this time and look forward toworking together for promotion of synchrotron and neutron research.
Best regards,

Yasuhiko (President of AONSA)

45

The 6th AOFSRR Council Meeting

Dinner of the 6th AOFSRR Workshop

46

Appendix 18
Cooperation with Association of Asia-Pacific Physical Societies
From: Y. Fujii@CROSS-Tokai [mailto:y_fujii@cross.or.jp]
Sent: Wednesday, September 12, 2012 9:53 AM
Subject: Nomination of sub-committee members for APPC12Dear AONSA Board Members and others,
Masa Arai (J-PAREC) who is one of key organizers of APPC12 (The 12th Asia PacificPhysics Conference, July 14-19, 2013, Chiba, Japan;
http://www.jps.or.jp/APPC12/index.html) has asked AONSA to nominate two members for a
sub-committee dedicated to Neutron Session (tentatively called here) under the Program
Committee. Masa is a member of the Program Committee and Chair of this sub-committee.
He is forming his sub-committee consisting of about five members, which will make aprogram of this session.
Would you please nominate appropriate candidates to me upon his request ?
decision by discussing with Masa and let you know them.

I’ll make final

Regarding the title of this session, I’d like to point out the followings:
In the Malaysia Conference last May, the “Session on AONSA” was successfully
programmed to introduce our activities and the status of neutron facilities in the Asia-Oceania
Region. However, this APPC12 is much wider physics conference. Most of participants
are not familiar to AONSA and it sounds a closed community; therefore, more general title ispreferable such as “Session on Neutron Scattering from Condensed Matter”. Much more
attractive title will be chosen by the new sub-committee.
Regarding the sponsorship of this Conference, we wouldn’t make any financial
contribution; therefore, we’ll “support” it by helping this Neutron Session and circulating
flyers through AONSA networks. A major problem will be the fact that this APPC12 is held
within a week after ICNS2013 in Edinburgh (July 8-12, 2013).
Anyway more details will be reported by Masa at the EC Meeting in Beijing next month.
Looking forward to your nomination.
Best regards,
Yasuhiko47

48

Appendix 19
Report on AONSA Supporting Letter for JRR-3

49

50

51

52

53

54

55

56

Appendix 20
2014 International Year of Crystallography57

<http://www.iucr.org/iycr>
Proclamation of 2014 as International Year of Crystallography
Introduction
The birth of modern crystallography took place almost 100 years ago, when Max von Lauecarried out the experiment that showed that X-rays were diffracted by crystals, and the
Braggs (father and son) shortly after in 1913 showed that the diffraction of X-rays can beused to determine accurately the positions of atoms within a crystal and unravel its threedimensional structure. The significance of these experiments was realized immediately. Max
von Laue received the Nobel Prize in 1914, and the Braggs the year after. Since its birth 100
years ago, modern crystallography has developed in close collaboration with other scientificdisciplines. As crystals also diffract neutrons and electrons, the scientific focus of
crystallography has enlarged to cover all aspects of structural science involving X-rays,
neutrons and electrons, and encompasses studies of both crystalline and non-crystalline
materials.
The main purpose of crystallography is to provide information on the structure at the atomic
or molecular level, and since structure is intimately linked to the properties and functions ofmaterials and molecules of all dimensions, the impact of crystallography is everywhere in ourdaily world. Modern drug development, nano- and biotechnology are all based on
crystallographic results. Crystallographic experiments form the underpinning for thedevelopment of all new materials from toothpaste to aeroplane components, illustrating thestrong ties between crystallography and industry. Indeed, crystallography permeates all
structural science at the molecular level, including physics, biology, chemistry, mineralogy,
geosciences and cultural heritage. Crystallography is thus an excellent example of theuniversality of science. Furthermore, the new sources for intense X-rays (synchrotrons) andneutrons that have been constructed during the last 20 years have revolutionized
crystallographic science, and crystallography is the underlying science for all the experiments
carried out at these large research infrastructures.
The significance of the scientific achievements of crystallography is illustrated by more than58

20 Nobel Prizes that have been awarded in the area. The scientific crystallographic
community shows good gender balance worldwide. One of the 2009 Nobel awardees is Ada
Yonath, also a Lâ€™Oreal UNESCO prize recipient in 2008. More recently Irene Margiolaki,
another crystallographer, was selected as Lâ€™Oreal UNESCO fellow 2010.

Crystallography on the International Stage
Crystallographers worldwide are represented by the International Union of Crystallography(IUCr), which was founded in 1948. The creation of an international scientific journal for
crystallography, Acta Crystallographica, was an important motivation for the founding of the
IUCr. The development of crystallographic science has been matched by a similar
development in the publishing activities of the IUCr that now comprise eight crystallographic
journals and eight volumes of International Tables for Crystallography. The IUCrâ€™smission as a learned-society publisher is to serve the crystallographic community and thesmall surplus of funds that is generated is used to enable young scientists from less privileged
countries to attend meetings and congresses worldwide and to stimulate international
cooperation. Information on the activities of the crystallographers worldwide is published in
the IUCr Newsletter, which is distributed four times a year to 17,000 crystallographers. The
database World Directory of Crystallographers contains around 10,000 entries from 74
countries. Attendances at the IUCr Congresses have increased significantly over the last
decade â€“ close to 3,000 crystallographers meet every three years in different parts of theworld. These congresses bring together scientists from the different areas of crystallography.
The international cooperation in the different scientific areas is attended by 19 scientificcommissions and 2 publishing Commissions. Three Regional Associates stimulate theinternational cooperation in different Northâ€“South geographical regions the American
Crystallographic Association (ACA) covering North and South America, the Asian
Crystallographic Association (AsCA) covering Oceania and Asia, and the European
Crystallographic Association (ECA) covering Europe and Africa. The Regional Associates
play an important role in the promotion of crystallography in a Northâ€“South dialogue.
Knowledge of crystallography is a significant component for technological developments,and one of the important missions of the IUCr is to support education in crystallography incountries where crystallography is less developed. A successful programme entitled
Crystallography in Africa enables PhD students from countries without a large
crystallographic community to study in another country in the region where crystallography
is more developed.

59

Proposal and Objectives for the International Year of Crystallography
The IUCr would like to mark the centennial of the birth of modern crystallography by making
2014 the International Year of Crystallography (IYCr). The worldwide crystallographic
community has enthusiastically welcomed the idea of having 2014 as an International Year of
Crystallography and the Regional Associates and several National organizations have alreadystarted their preparations in eager anticipation of the IYCr. The IUCr has received the supportof the International Council for Science (ICSU) and UNESCO. In addition, several Unions
have shown great interest in making joint arrangements with the IUCr.
The overall aims of the International Year of Crystallography (IYCr) are: to provide the framework for the Laueâ€“Bragg centennials celebrating the birth ofmodern crystallography
 to foster international collaborations between scientists worldwide
 to involve the very numerous synchrotron radiation facilities worldwide in thecelebrations of the IYCr, thereby giving focus to UNESCOâ€™s SESAME project to increase the public awareness of crystallography
 to increase the awareness of the way crystallography underpins most of thetechnological developments in our modern society
 to illustrate the universality of science to increase the awareness of the way crystallography underpins investigations ofcultural heritage artefacts
 to promote education in crystallography and its links to other sciences
 to intensify the programme Crystallography in Africa and create similar programmes
in other parts of the world lacking adequate education in crystallography
These goals are closely interlinked and actions within the IUCr are required in order to fulfill
the actions in public outreach and education.
In many of the larger countries, National Committees for Crystallography have alreadydeveloped excellent materials that can educate and illustrate the impact of crystallography on
our society. The IYCr will be used by the IUCr and the Regional Associates as anopportunity to identify and organize these materials for broader use. A dedicated IYCr website will be established that will be important for the dissemination of all this material, someof which may provide the inspiration for exhibits and demonstrations. This project carried out
in the frame of the IYCr will promote and create intense international collaborations.
60

The IYCr will have a strong educational component aimed at students from high school
through to University. Countries that have experience with educational aspects will organizeand participate in crystallographic training in countries that do not have a large
crystallographic community. The IUCr has a history of very positive experiences witharrangements of schools of this type. During the IYCr such schools will be organized in
Africa, South America and Asia. This is an activity that will increase global awarenessamong crystallographers and in the longer term will have an impact on international
collaborations, and the worldwide development of science-based technologies.
The IYCr will provide the important framework for the celebrations of the Laueâ€“Bragg
centennials. Meetings celebrating the discoveries and the people behind the creation ofmodern crystallography are planned in Germany, United Kingdom, Australia and Norway.
The historic and cultural components that will be part of these meetings will provide
crystallographers with another very valuable dimension of science development.

Adoption of resolution by UN
The UN adopted the resolution that 2014 should be the International Year of Crystallography
at the Sixty-Sixth General Assembly on 3 July 2012.

61

Appendix 21
Calendar of AONSA Activities

Year 2012
Date

Events

4/20

AONSA Newsletters Vol. 4, No. 1

5/21-5/22

The 8th AONSA EC Meeting (Kajang, Malaysia)

6/24-6/28

American Conference on Neutron Scattering/ACNS 2012 (Washington DC, US)

7/29-8/2

M2S-X International Conf. on Mechanism and Materials of Superconductivity;(Washington DC, US)
Texture Analysis with MTEX (Lucas Height, Australia)

7/30-8/3

10/8-10/10

The 6th Asia-Oceania Forum for Synchrotron Radiation Research/AOFSRR 2012
(Bangkok, Thailand)
The 7th International Sample Environment Workshop (Sydney, Australia)
The 10th International Conference on Quasielastic Neutron Scattering/QENS (Nikko, Japan)
The 5th Workshop on Inelastic Neutron Spectrometers/WINS (Nikko, Japan)
Workshop on Exploring the Soft Matter at the Nanometer Scale by SANS (Serpong, Indonesia)

10/26
10/27
10/23-10/27

The 4th Facility Directors’ Meeting (Beijing, China)
The 9th AONSA EC Meeting (Beijing, China)
The 5th AONSA Neutron School (Beijing, China)

10/xx
11/7-11/9

AONSA Newsletters Vol. 4, No. 2
The 10th AINSE-ANBUG Neutron Science Symposium (Lucas Heights, Australia)

11/18-11/23

The 15th International Small-Angle Scattering Conference (Sydney, Australia)

11/25-11/27

Structure and Dynamics of Condensed Matter by Scattering Methods Workshop(Hunter Valley, Australia)
IAEA Technical Meeting on Regional Research Reactor Users Networks: Advances in Neutron
Imaging (Serpong-Jakarta, Indonesia)
The 11th Conference of the Asian Crystallographic Association (Adelaide, Australia)

8/8-8/12
9/17-9/20
9/30-10/4

11/26-11/30
12/2-12/6

Year 2013
Date

Eventsnd

1/14-1/17

The 2 International Symposium on Neutron Scattering/ISNS (Mumbai, India)

7/8-7/12

The 10th International Conference on Neutron Scattering (Edinburgh, UK)

7/xx

AONSA Regional Meeting during ICNS2013 (Edinburgh, UK)

7/12

AONSA Prize Award Ceremony during ICNS2013 (Edinburgh, UK)

7/14-7/19

The 12th Asia-Pacific Physics Conference/APPC (Chiba, Japan)

62