Minutes of the 13th AONSA Executive Committee Meeting
BATAN, Puspiptek, Serpong, Indonesia
October 16, 2014

ContentsMain Text of Minutes
Appendix 1 AONSA Annual Fee, Prize Fund and Budget Plan 2014
Appendix 2 AONSA Annual Fee, Prize Fund and Budget Plan for 2015
Appendix 3 Report on the AONSA Prize 2015
Appendix 4 Report on the AONSA Young Research Fellows
Appendix 5 Report from the organisers of the 6th AONSA School in Indonesia
Appendix 6 Report from the organisers of the 7th AONSA School in Japan
Appendix 7 Report from the organisers of the 2nd AOCNS in Australia
Appendix 8 Report on ICNS2017
Appendix 9 Report from the Public Relations Officer
Appendix 10 Report on the 8th Facility Directors Meeting
Appendix 11 Report on Meeting with NSSA Executives
Appendix 12 Report the TWNSS international “Neutron Crystallography Short School”

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Appendix 13 JSNS book on neutron scattering aimed at high school level
Appendix 14 Report from ANBUG

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Appendix 15 Report from CNSS
Appendix 16 Report from JSNS
Appendix 17 Report from KNBUAAppendix 18 Report from NSSIAppendix 19 Report from TWNSS
Appendix 20 Report from Malaysian Community

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Minutes of the 13th AONSA Executive Committee Meeting
Date: 08:30-15:30, October 16 (Thursday), 2014
Place: GA Siwabessy Reactor Building No. 31, BATAN, Puspiptek, Serpong, Indonesia
Participants: 20[Board Members]
Wen-Hsien Li (President, TWNSS; NCU)
Sung-Min Choi (Vice-President, KNBUA; KAIST)
Yasuhiko Fujii (Past President, JSNS; CROSS)
Chris Ling (Secretary, ANBUG; U. Sydney)
Dongfeng Chen (Treasurer, CNSS; CIAE)
Hideki Seto (Public Relations Officer, JSNS; KEK)
[Members]
Toshiji Kanaya (JSNS; Kyoto U)
Jae-Ho Chung (KNBUA; Korea U)
Hsiung Chou (TWNSS; National Sun Yat-Sen U)
Hsi-Mei Lai (TWNSS; National Taiwan U)[Observers]
Masatoshi Arai (J-PARC/JAEA)
Mitsuhiro Shibayama (JRR3)
Rob Robinson (ANSTO)
Chang-Hee Lee (HANARO/KAERI)
Yuntao Liu (CARR/CIAE)
Sutiarso (BATAN)
Abdul Aziz Mohamed (Malaysian Community/UNITEN)[Special Observers]
John White (ANU)
Edy Giri Rachman Putra (BATAN)
Gunawan (BATAN)
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[Apologies]
Evan Gray (ANBUG, Griffith U)
Fangwei Wang (CSNS/IHEP)Samrath Chaplot (NSSI, BARC)
R. Mukhopadhyay (NSSI, BARC)
Dhananjai Pandey (NSSI, Banaras Hindu U)
Hesheng Chen (CNSS; IHEP)
Wim Klooster (SC/Singapore)41. Opening remarks by AONSA President Wen-Hsien Li
AONSA President W-H Li opened the meeting by thanking our Indonesian colleagues, andespecially Edy Giri Rachman Putra, for their great effort in organising this meeting and theAONSA Neutron School, the first session of which was devoted to the International Year ofCrystallography.
The EC meeting was the occasion of the announcement that Prof John White has been
awarded the 2015 AONSA Prize. All the attendees joined in congratulating Prof White, andPresident Li thanked the Selection Committee for their work. The announcement of three
AONSA Young Research Fellows was also warmly welcomed, the recipients congratulated
and the work of the Selection Committee acknowledged.
This was the last EC meeting that would be attended by Prof Masatoshi Arai, whose service
to AONSA over a long period has been invaluable to the development of the Association.
President Li presented him with a gift in recognition of this and to mark the occasion. A gift
was also presented to our Past President, Prof Yasuhiko Fujii, in recognition of his
outstanding leadership of AONSA over recent years.
2. Approval of Agenda
The Agenda of the 13th AONSA EC meeting was approved by the EC.
3. Minutes of the 12th AONSA EC Meeting in Daejeon
The Minutes of the 12th AONSA EC meeting in Daejeon, Republic of Korea, which wascirculated to the EC members and observers through email previously, were distributed to all
the EC participants as hard copies at the meeting.
4. Report from the AONSA Office
Ms Chikako Doda has replaced Ms Yukino Inoue as Secretary in the AONSA Office. Chris
Ling visited the AONSA office on Feb. 24 and gave instructions to update the new AONSA
website to both Ms Inoue and Ms Doda. Ms Inoue updated the site until the end of March andMs Doda has been doing so since.
5. Discussions and formal matters5.1. Formal matters
Chang-Hee Lee was introduced to the meeting as the new Observer representing
HANARO/KAERI.
55.2. Process matters
The change of HANARO/KAERI Observer at the EC meeting from Kye Hong Lee to ChangHee Lee was approved.
D Chen proposed that Prof. Jian Gong, the deputy director of the Institute of Nuclear Physicsand Chemistry, Mianyang, become an Observer of the AONSA EC and join the Facility
Directors’ meeting. This was approved by the EC.
5.3. Financial matters
The AONSA Annual Fee, Prize Fund and Budget Plan 2014 was presented by the AONSATreasurer, D Chen (Appendix 1). This was approved by the EC.
The 2015 Budget Plan was also presented by D Chen and approved by the EC (Appendix 2).
Action: D Chen undertook to include commitments associated with the three AONSA Young
Research Fellows (total of $5000 p.a.) for the next EC meeting.
5.4. AONSA Prize
The Chair of the Selection Committee, S-M Choi, reported that the Committee had decided toaward Prof John White the AONSA Prize 2015 (Appendix 3). This as approved by the EC.
5.5. AONSA Young Research Fellows
The Chair of the Selection Committee, S-M Choi, presented his report (Appendix 4) andnomination of the first three AYRFs in 2015:
Hosting Facility
ANSTO (Kowari):
HANARO (SANS):
J-PARC (Sofia):

AONSA YRF 2015 NominatedDr. Jae-Suk Jeong (Doosan Heavy Industry & Construction)
Dr. Jacqueline Knobloch (Flinders University)
Dr. Yi-Kang LAN (National Tsing Hua University)

Prof Choi thanked the Facility Directors for their support of the AYRF program, as well as
the former and current AONSA leadership for its conception and creation.
The EC congratulated Prof Choi and the Committee for the quality of the applications
received and for the excellent balance of nationalities and fields of research represented in theFellows. J White thanked S-M Choi and the Committee for their hard work.
6S-M Choi outlined the actions now required to bring these Fellowships to reality, and notedthat the next call for applications would be made in March 2015 with a closing date at the endof June 2015.
5.6. AONSA Neutron School
EG Rachman Putra presented the report (Appendix 5) of the organisers of the 6th AONSA
Neutron School in 2014 in Indonesia. 55 Students attended the School (selected from 73applicants).
M Shibayama reported that the 7th AONSA Neutron School would most likely be held in thefirst week of December 2015 (with the Welcome Reception on Monday 30 November) inTokai, Japan (Appendix 6).
H Seto requested that previous organisers provide materials to assist with the planning
process, and also with lecture notes so that they could be posted on the AONSA website.
5.7. Asia-Oceania Conference on Neutron Scattering (AOCNS-2015)
C Ling presented the report of the AOCNS-2015 Organising Committee (Appendix 7).
The scheduled for the next EC and FDM meetings, to be held at AOCNS-2015, werediscussed. It was resolved to hold these sequentially on Sunday 19 July at the conference
venue, in parallel with the Instrument Scientists Workshop.
5.8. ICNS2017 in Korea
S-M Choi presented a report from the organisers of ICNS2017 in Korea (Appendix 8).
Possible dates for this meeting are: July 2-7 2017; or July 9-14 2017. The latter is the closest
match to the previous ICNS, 8-13 July 2013.
5.9. AONSA Newsletters and Homepage
H Seto presented the report of the Public Relations Officer (Appendix 9). The next Newsletter
will be issued in December 2014 (deadline for contributions will be November 30).
5.10. Activities Related to SE Asia and Other Non-member Countries
A Mohamed reported that the Malaysian, Indonesian and Singapore neutron scatteringcommunities have been discussing the possibility of a joint SE Asian society forapproximately the last four years. This option is still open and being pursued.
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Gunawan announced that the Indonesian neutron scattering community has now received thefunding support required to establish a formal society, which it is hoped will be in a position
to join AONSA as a full member in the near future. The EC congratulated our Indonesiancolleagues and looked forward to welcoming them as full members.
5.11. Neutron Facility Directors’ Meeting
M Shibayama and M Arai presented the report (Appendix 10) of the FDM meeting held onOctober 15 2014.
5.12. Possible collaboration with IAEA
S-M Choi reported that a new IAEA TC Program (2014-2015) has been launched this year.
The IAEA TC program, which is supported by an extrabudgetary contribution from Korean
government, consists of-Support to development and review of RR Strategic Plans
Support to RR regional cooperation and sustainability
Support to industrial applications of neutron beams
Support to Research Reactor safety

During the formulation of the TC program, Dr. Danas Ridikas of IAEA and Dr. In-Cheol Lim(VP of KAERI) collaborated to include financial supports for AONSA activities including
annual AONSA Neutron School and visiting program. The great efforts of Dr. Ridikas and Dr.
Lim are highly appreciated by AONSA. Now, the “Support to industrial applications ofneutron beams” section of the TC program consists of-Technical Meeting on Research Reactor User Networks: standardization of neutron
imaging for industrial applications-Support regional participation in annual AONSA neutron school (2014)
Group Scientific Visits on good practices in implementation of industrial applications ofneutron beams (2014) (3 SVs x 5 days) (including 3 visiting fellows under AONSAactivities)

Participants from developing countries and lecturers for the 6th AONSA Neutron School(October 13-17, 2014, Indonesia) were supported by the TC program. The 7th AONSA
Neutron School in Japan (2015) is expected to be supported in a similar way. The financial
supports from IAEA are highly appreciated by all AONSA Executive Committee Membersand Observers.
8Note: During the formulation of the TC Program, S.M. Choi (VP of AONSA) made aninquiry to Dr. Ridikas about a possibility of supporting AONSA Visiting Fellows (now called
AONSA Young Research Fellows) under the “Support to industrial applications of neutronbeams” section. However, it was noticed that the AONSA Young Research Fellowship
program did not fit to the scheme of IAEA TC program.
5.13. Cooperation with NSSA and ENSA
S-M Choi attended ACNS2014, publicised AOCNS-2015 and met with the President (SRosenkranz) and Vice-President (Julie Borchers) of NSSA (Appendix 11).
It was resolved to invite the Presidents/Chairs of NSSA and ENSA to AOCNS-2015 in thehope of continuing the series of “Three Presidents” meetings.
Action: C Ling to invite the Presidents/Chairs of NSSA and ENSA to AOCNS-2015.
5.14. Cooperation with AOFSRRY Fujii noted the presence of representatives of the Thai synchrotron SLRI (SomchaiTancharakorn and Sarawut Sujitjorn) at the FDM meeting the previous day. They are
enthusiastic about collaborating with the neutron scattering community. They wereparticularly interested in the AYRF scheme and will propose a similar scheme to AOFSRR.
5.15. Cooperation with Association of Asia-Pacific Physical Societies (AAPPS)Y Fujii presented a report on the Feature Articles “An Overview of the Neutron Facilities andthe Neutron Scattering Community in the Asia-Oceania Region” by AONSA colleagues,
which appeared in the AAPPS Bulletin (Vol. 24, No. 2 , April 2014). These can be found at:
http://aappsbulletin.org/myboard/read.php?id=229&Page=1&Board1=pastlssues
5.16. 2014 International Year of Crystallography
EG Rachman Putra presented a report on AONSA Activity in Indonesia for IYCr. This
included the first part of the AONSA Neutron School (Appendix 5), which was devoted toIYCr, as well as other activities.
H Chou presented a report (Appendix 12) on the TWNSS international “NeutronCrystallography Short School”.
Y Fujii noted that JSNS is publishing a book on neutron scattering that will be aimed at thehigh school level: “Mr. N's Great Adventure in Neutron World” (Appendix 13).
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6. Calendar of AONSA Activities
Year 2014
DateEvents

2/4-2/8
2/10-2/12

Pre-Conference School on Neutron Scattering at BARC (Mumbai, India)

2/20

8th AONSA Facility Directors’ Meeting (Daejeon, Korea)

2/21

12th AONSA EC Meeting (Daejeon, Korea)

4/1-4/2

SIEA2014 (Lucas Heights, Australia)

5/11-5/16

QENS/WINS 2014 (Autrans, France)

6/1-5

American Conference on Neutron Scattering (Knoxville, USA)

7/14-7/18

18th AINSE-ANSTO Winter School

8/5-8/12

23rd IUCr Congress and General Assembly (Montreal, Canada)

9/8-9/9

NSRRC SANS workshop (Hsinchu, Taiwan)

9/15-9/19

PNCMI2014 (Sydney, Australia)

9/24-9/26

NOBUGS2014 (Tsukuba, Japan)

9/29-10/3

International Collaboration on Advanced Neutron Sources (Mito, Japan)

10/15

9th AONSA Facility Directors’ Meeting (Serpong, Indonesia)

10/16

13th AONSA EC Meeting (Serpong, Indonesia)

10/12

AONSA Special Session for IYCr2014 (Serpong, Indonesia)

10/12-17

6th AONSA Neutron School (Serpong, Indonesia)

10/12-16
Year 2015

8th International Workshop on Sample Environment at NS Facility (Oxford, UK)

Conference on Neutron Scattering (CNS 2014) (Pune, India)

DateEvents

1/27-31

XVII BARC/NSSI pre-conference school on neutron scattering (Mumbai, India)

2/4-5

5th BARC/NSSI Conference on neutron scattering (Mumbai, India)

6/21-26

Gordon Research Conference on Neutron Scattering (Hong Kong, China)

7/13-7/31

HERCULES School (Taiwan)

7/18

9th AONSA Facility Directors’ Meeting (Manly, Australia)

7/19

14th AONSA EC Meeting (Manly, Australia)

7/19

2nd AONSA Instrument Scientist Workshop (Manly, Australia)

7/19-23
8/30-9/4

2nd AOCNS (Manly, Australia)

9/16-18

16th International conference on Small-Angle Scattering

12/?

10th AONSA Facility Directors’ Meeting (Tokai, Japan)

12/?

15th AONSA EC Meeting (Tokai, Japan)

12/1-4

7th AONSA Neutron School (Tokai, Japan)

6th European Conference on Neutron Scattering (Zaragoza, Spain)107. Venue for the 14th, 15th and 16th EC Meetings
The next (14th) EC Meeting will be held in conjunction with AOCNS-2015 in Manly(Sydney), Australia, to be organized by C Ling. The FDM and EC Meeting will be heldsequentially on Sunday 19 July at the conference venue, in parallel with the Instrument
Scientists Workshop.
The following (15th) EC meeting will be held in late November or early December 2015 inJapan, in conjunction with the 7th AONSA School.
8. Reports from Neutron Associations
The following association reports were delivered to the EC.
- ANBUG (C Ling) (Appendix 14)- CNSS (D Chen) (Appendix 15)- JSNS (T Kanaya) (Appendix 16)- KNUBA (J-H Chung) (Appendix 17)- NSSI (C Ling on behalf of S Chaplot) (Appendix 18)- TWNSS (H Chou) (Appendix 19)-Indonesian Community (EG Rachman Putra) (Appendix 5)
Malaysian Community (AA Mohamed) (Appendix 20)

9. Reports from Neutron Facilities
A summary of facility reports delivered at the Facility Directors Meeting was delivered by H
Shibayama (Appendix 10).
10. Closing Remark
AONSA President W-H Li made a closing remark, expressing his sincere thanks to all theBoard and EC Members and Observers for their great efforts and contributions to the meeting,and particularly to EG Rachman Putra and his Indonesian colleagues for their great efforts toorganise the meeting. President Li presented EG Rachman Putra with a gift to show hisappreciation.

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