REFUND POLICIESINSTITUTIONAL REFUNDS:
The institutional refund policy in effect when a student drops a single course or completely withdraws
from all courses during a period of enrollment is based on a combination of the student’s location, lastdate of attendance (LDA) and (where appropriate) the length of the course. Room and Board charges
are assessed using the vacate date and the following refund schedule.
Ottawa University will consider a student actively enrolled for course(s) unless notified in writing by
the student that s/he has withdrawn. Students who stop participating may be administratively
withdrawn in accordance with the University Attendance Policy.
Withdrawal procedures vary by location. Students should consult with their Academic Advisor, theAdawe Life Plan Center, or the Registrar’s office for more information.
Expenses, such as Tech fees, Student Benefit fees, Course fees, etc. are non-refundable.
STUDENTS ATTENDING A RESIDENTIAL CAMPUS:
Refund Schedule*:
Tuition, Room and Board charges are assessed using the following schedule and is based on thestudents last date of participation in class. Students enrolled in terms that are less than 8 weeks, will
be refunded using the Alternate refund schedule.
Prior to the first day of classes
During the 1st week of classes
During the 2nd week of classes
During the 3rd week of classes
During the 4th week of classes
After the 4th week of classes-------

100% refund of the semester’s tuition
80% refund of the semester’s tuition
60% refund of the semester’s tuition
40% refund of the semester’s tuition
20% refund of the semester’s tuition
No refund of the semester’s tuition

Alternate Refund Schedule for terms that are less than 8 weeks:
Prior to Monday of the 2nd week
-100% refund
Week 2 of the course (Tue-Sun)-75% refund
Week 3 of the course (Mon-Sun)-50% refund
Remainder of the term
-No refund* When special circumstances exist, the University may refund more than is required.

STUDENTS ATTENDING ALL OTHER CAMPUSES AND ONLINE:
Courses that are 3 weeks long or shorter:
If the student does not attend the course
If the student attends any portion of the course---

100% refund
No Refund-----

100% refund
75% refund
50% refund
No refundCourses that are 4 weeks long or longer:
Prior to Monday of the 2nd week
Week 2 of the course (Tue-Sun)
Week 3 of the course (Mon-Sun)
Remainder of the term
RETURN OF TITLE IV FINANCIAL AID:
Federal refund calculations will be calculated for financial aid recipients who withdraw from allcourses. The R2T4 calculates the amount of title IV grant or loan assistance that a student has earned
based on the number of scheduled calendar days in the payment period divided by the number ofcalendar days the student completed as of the LDA. The return of title IV funds by the institution must
be made as soon as possible, but no later than 45 days after determining the student has withdrawn.
Pell grant funds that are required to be repaid by the student will be returned by the institution on thestudent’s behalf.
Title IV financial aid is refunded in the following order as prescribed by law and regulation. Examplesof the refund calculations are available by contacting the Director of Financial Aid.
1. Federal Direct Unsubsidized Loan
2. Federal Direct Subsidized Loan
3. Federal Direct PLUS Loan
4. Federal Pell Grant
5. Federal SEOG
6. Federal Teach Grant
7. Other Federal, State, private or institutional aid
8. The student
POST-WITHDRAWAL DISBURSEMENTS:
Some students who withdraw may be eligible for federal funds that could have otherwise been
disbursed. Students will be notified in writing of any potential eligibility and the timeframe in which
they must respond (at least 14 days). It is institutional policy to apply Pell grant eligibility against any
balance due to the university. Students with no balance due will have to authorize the disbursement ofPell grant and loan funds. Students with a resulting credit balance after the federal refund calculations
have been completed will receive those funds from the Accounts Receivable Department within 14days.

UNOFFICIAL WITHDRAWALS:
Financial Aid students who fail to earn any passing grades during any period of enrollment may be
determined to have unofficially withdrawn. The Federal R2T4 calculation will be processed as though
the student had withdrawn and any required refunds will be returned to the appropriate Federal
program(s). Because the student did not officially withdraw, the institutional charges may not be
reduced and any resulting return of funds can/will result in a balance due the University. For thisreason, students are strongly encouraged to officially withdraw from any class as quickly as possible
once the decision to not complete has been made.
ADDITIONAL REFUND CALCULATIONS:
Additional State and Federal refund policies may apply.
FORCE MAJEURE:
In the event that circumstances beyond the University’s control arise which require the University tosuspend, close, or adjust certain services such as housing, dining, in-person education, and otheroperations, the University is under no obligation to adjust or refund tuition, fees, room/board, or otherauxiliary costs. All refund policies pertaining to force majeure remain at the discretion of theUniversity.
For this purpose, “Force Majeure” is defined as any act of God (i.e., fire, tornado, earthquake, flooding,etc.); war, hostilities (declared or undeclared), invasion, act of foreign adversaries, mobilization,requisition or embargo; rebellion, insurrection, military or usurped power or civil war; contaminationby hazardous material; riot, commotion, strikes, disorder; acts or threats of terrorism; plague,epidemic, pandemic, infectious outbreaks, or other public health crises – including quarantine or otherpublic health restrictions; and any act(s) of local, state or governmental that may prohibit or impede
the ability of the University to fulfill these obligations. If such impediments occur, the above pro-rated
refund schedule may not apply and, instead, the University will provide a good faith estimate of the
expected duration and effects caused by the force majeure event, with a primary focus on minimizing
disruptions in academic services.
Rev (05.26.22)