Minutes of the first meeting on AONSA-Date; 7 March, 2008, 11:35-13:00-Place; Second Meeting Room, Ibaraki-ken Shichouson-kaikan, Mito city-Participants ;Brendan J. Kennedy, Robert Robinson, Jie Wei, Jingyu Tang, Fangwei Wang, Evvy Kartini, Edy Giri RPutra, Ramaprosad Mukhopadhyay, Shraddha Desai, Masatoshi Arai, Yasuhiko Fujii, Toshiharu Fukunaga
Endoh, Yujiro Ikeda, Susumu Ikeda, Kazuyoshi Yamada, Mitsuhiro Shibayama, Hideki Yoshizawa,Kamiyama, Sung-Min Choi, Mahn-Won Kim, Kye-Hong Lee, Je-Geun Park, Chih-Hao Lee, Tsang Lang
S. Jeng-Agenda;
1. Self Introduction of Participants
2. Statement of Australia Side by B. Kennedy with comments of R. Robinson
3. Statement of Korea Side by S-M. Choi
4. Statement of Japan Side by Y. Fujii & K. Yamada
5. Name of the association
The name of the association has been decided as
Asia Oceania Neutron Scattering Association (AONSA)
Issues on the name: Japanese side suggested that the 4th word should be "Science," rather than "Sca
Reason is that the word "Scattering" does not include radiography, neutron source technology, fundphysics etc., which are playing quite important roles in the neutron society. However, the most par
thought the word "Science" too broad, too wide and they were afraid that the name would be ambiguous
noted that the American and European Neutron Associations both use the term scattering rather than s
Finally, Japanese side agreed for now with "Asia Oceania Neutron Scattering Association" with following
NOTE: In the constitution of AONSA, which will be prepared in the near future, this point will be reconside
6. Time when AONSA will be established.
We will establish AONSA by August 2008, when we will declare the AONSA formation in the IUCr ConOsaka.
7. Discussion on Previous Agreements and Disagreements*Following discussion has been done by referring "Rob AONSA_Meeting_notes_Mito_Mar08.doc"
7-1. Items which have been agreed in the statements from Australia, Korea and Japan1) Items1-3: We confirmed.
2) Item4: (Interim Executive Committee (IEC) Membership)
Following our previous agreement (see "Rob AONSA_Meeting_notes_Mito_Mar08.doc"), we will have
Executive Committee to prepare/initiate AONSA. The IEC will prepare the constitution, voting mechaniother operational details of AONSA. The number of the committee members of the IEC will be 6 forbeing.
User communities, which already have a formal user society, will send two committee members. Twofrom each of the following: Australian Neutron Beam Users Group, Korean Neutron Beam Users AssoJapanese Society for Neutron Science.
User communities which do not yet have user society, can send one observer. One person from each ofIndonesia, India, Taiwan
All participant user-community representatives should choose their Interim Executive Committee memobservers and send the list of the name to Masa Arai by E-mail by March 20. Masa Arai acts a coordina
the IEC is formed.
3) Items5-7: We confirmed.
7-2. Items which have not been agreed upon prior to the meeting.
1) Item1: (Funding)
It was agreed that we would need funding but we could not get definite conclusion on amount and how thi
be raised. The issue is left to be discussed in the future.
2) Item2: (Association Office of AONSA)
The administration office of AONSA should based at an appropriate site, and not rotate. The participants
the J-PARC center for their offer to house this and it was agreed that the association office will be atcenter.
3) Item3: (President/Vice-President Affiliation)
We have agreed that the president and vice-president can be employees of a Neutron Scattering Facili
President need not be located at the same location as the administration office.
7-3. Future Actions
1) Item1: (Formation of new user societies)
Taiwan and India can do by August 2008. Indonesia needs discussion, but it would be tried. China will doto do.
2) Item2: (When will Interim Executive Committee start?)
After Masa Arai's receiving the list of Committee & Observer members list.
3) Item3: (Endorse the Summer School in Korea for August)
Korean side gave presentation of current status of preparation of summer school. The summer school hidentified as the first summer school of AONSA. The school will be held during August 17-23, 2008 at
which is near KAERI. Topics of the school will be neutron reflectometry and SANS. Expected number ofis 40 and Korean students number will be controlled not to be exceed 50%. Number of lecturers is 6-8 andlisting the candidates. The advertising of the summer school will be circulated by the participants in this Abusiness meeting.
8. Other Comments and Discussions
Yasuo Endoh proposed to call to other countries in Asia-Oceania region to join us. We agreed that. S
appropriate actions should be done.

Reference document: “Rob AONSA_Meeting_notes_Mito_Mar08.doc”

Asia-Oceania Neutron Scattering Association or
Asian Neutron Scattering Association
What we agree on:
1.
2.
3.
4.
5.
6.
7.

Basic Mission and purpose of the Association
It is a federation of User Societies
Formal formation of Association by August (IUCR meeting in Osaka)
Interim Executive Committee of at least 6 persons
Funding of the Association is not an immediate issue
We include neutron radiography and other neutron beam applications in “neutron scattering”
We want to run a regional meeting (like ACNS/ECNS) every 4 years starting in 2011

What we disagree on:
1. Who pays? When? Do we need funding?
2. Hosting the Association (admin support, bank account, website): 1 place or rotate?
3. Can President/Vice-President be employees of facilities or not?
Possible Actions:
1. Form User Societies as soon as possible (by August) in India, China, Taiwan,…
2. Form the Interim Executive – today?
3.
Endorse the summer school in Korea for August