June 3, 2023

Dear Prospective Sponsor/Exhibitor:

We are pleased to extend to you and your company the opportunity to exhibit and sponsor events at the IN-PERSON 2023
IEEE International Pulsed Power Conference (PPC). PPC 2023 is fully (financially & technically) sponsored by the IEEE
Nuclear and Plasma Sciences Society (NPSS). With the present state of minimal COVID-19 restrictions, we expect similarattendee numbers compared to pre-COVID.
PPC has a history dating back to 1976 and this bi-annual conference provides a premier forum for the exchange anddissemination of technical information on pulsed power technology and engineering. The meeting is organized by the
NPSS’s Pulsed Power Science and Technology (PPS&T) subcommittee. Typically, more than 25 different countries submit
abstracts and present papers, validating the truly international nature of the conference and its participants. The 3.5-day
event consists of oral/poster presentations and technical discussions across all areas of pulsed power science,technology, and applications. There is special excitement for PPC 2023 because it plans to mark the long-awaited
return to large-scale in-person gatherings of the pulsed power community.
This conference will be held in San Antonio, Texas, on June 25 – June 29, 2023 at the Grand Hyatt San Antonio River
Walk hotel. Booth space for the exhibitors is planned for a large 12,933 sq. ft. exhibit area located directly between thepresentation rooms and the poster session area. While we are engaging with local officials to ensure compliance with
COVID-19 regulations, there are currently no restrictions on this conference. We will strive to implement conference
gatherings in an appropriate and safe manner, and we will do our best to make sure exhibitors see foot traffic to the greatest
extent possible. Furthermore, we will be providing each exhibitor with the contact details of all attendees who opt-in
during registration to having their contact info shared, and we will be increasing font size of names on attendee’s
badge. These are changes from previous conferences due to feedback we received from exhibitors and attendees. Please
continue to share with us ways to improve our conference!
Being a conference exhibitor or sponsor for PPC2023 is a tremendous way to expose your company to a broad
spectrum of industrial, government, and university organizations, and a way to prospect for both immediate and futurebusiness, especially after the long hiatus from in-person gatherings. Your competitors will likely be there, and we sincerely
hope you will too! Please see the enclosed Exhibitor and Sponsorship Prospectus for specific details on how your company
can participate. There are limited exhibitor booths and sponsor events available and you are therefore encouraged to sign
up as soon as possible in order to receive your preferred choices. Priority for booth location and event sponsorship choices
will be given on a first come, first served basis based on the receipt date of the application and accompanying reservation
deposit.
Your contribution and involvement as a Sponsor and/or Exhibitor are vital to the continued success of our conference andour goal is to give everyone the ability to benefit from this event by providing the potential for both business
opportunities as well as knowledge transfer. We are excited to include you in the 2023 IEEE Pulsed Power conference. Sign
up is provided via the conference website https://ppc2023.org/. We look forward to your participation and a successful
conference for everyone.
Sincerely,

James Schrock
PPC Exhibits Co-Chairjames.schrock@ieee.org

Joshua Gilbrech
PPC Exhibits Co-Chairjoshgilbrech@ieee.org

SPONSORSHIP AND EXHIBITOR PROSPECTUS

Stephen Bayne
PPC Conf. Chair
stephen.bayne@ttu.edu

Jacob Stephens
Secretaryjacob.c.stephens@ttu.edu

With the large number of both domestic and international organizations expected to attend the 2023 PPC
meetings, there is abundant opportunity for prospecting of both immediate and future customers. Past
participant attendees to PPC have included the following affiliations.
S Components Inc.

Colorado State University

HEM Technologies

ABB Switzerland Ltd.

Continental Electronics Corp.

Agency for Defense Development

Cornell University

Air Force Office of Scientific Research

Cymer

High Current Electronics InstituteHigh Energy Accelerator Research
Org.
High Power RF

Air Force Research Laboratory

Dana Corp.

Hofstra University

Alameda Applied Sciences Corp.

Dawonsys

Honeywell FM&T

Alcon Laboratories

Dean Technology Inc.

Huazhong Univ. of Science & Tech.

Alpha Omega Power Technologies

Defense Threat Reduction Agency

HV Diagnostics Inc.

American Electric Power

Department of Defense

HVR Advanced Power Components

AMOtronics UG

DGA

HVR International Ltd.

AnsoftDiehl BGT Defense

Hypertronics

Applied Energetics, Inc.

Diversified Technologies, Inc.

IDA

Applied Physical Electronics, LC

DSO National Laboratories

IED

Applied Pulse Technology, Inc.

Durbin GroupIIT Bombay

Applied Pulsed Power, Inc.

Dynex Semiconductor

INFN

ARC Technology

e2V Inc

Institute of Applied Electronics

Argonne National Laboratory

EADS ASTRIUM

Institute of Electrical Engineering

Army Research Laboratory

Ecole Polytechnique of Montreal

Atlantic Hydrogen Inc.

Eindhoven University of Technology

Auburn University

Envisioneering Inc.

Institute of Electrophysics
Institute of Nuclear Energy Safety
Technology (ITER)International Atomic Energy Agency

AWE

ESI University at Buffalo

Institute of Electrophysics

BAE Systems

ETH Zurich

Institute of Plasma Physics

Barth Electronics

FID BMBH

Ipswich Associates

Bergische Universitaet Wuppertal

FieldMetrics Inc.

Iris Power LP

Berkeley Research Associates

FOI

ISL

Betty Stallings & Associates

FOM Institute for Plasma Physics

ITHPP ALCEN

Brookhaven National Laboratory

General Atomics Electromagnetic Sys

ITT Gilfillan

Caton Connector Corp.

General Atomics Electronic Systems

Iwate University

CEA Gramat

General Atomics Energy Group

Jefferson Lab

CEA/DAM

General Electric Global Research

Jet Propulsion Laboratory

Center for Physical &Power Elec.

General Electric Healthcare

JMX Services, Inc.

CERN

GeneSiC Semiconductor Inc.

JNTU, HYDERABAD

CFAC

Georgia Tech Research Institute

JPA, Inc.

Chinese Academy of Sciences

Goethe University

Kaiser Systems, Inc.

Chongqing University

Graz University of Technology

KEK

Chungnam National University

Greenblum & Bernstein, P.L.C.

Clemson University

GSI Darmstadt

Korea Electrotechnology
Research Inst.
Ktech Corporation

CNRS UMR

Hanyang University

Kumamoto University

Coherent

Helmut-Schmidt-University

Kyushu Institute of Technology

L3 Pulse Sciences

PAL POSTECH

L-3 Communication

Laboratoire Physique Tech Plasmas

Paul Scherrer Institute

TomoTherapy Inc.

Lapp Insulators GmbH

Pearson Electronics Inc.

TPL Inc.

Lawrence Berkeley Nat. Lab

Penn State University

Transtechnik Corp. USA

Lawrence Livermore National Labs

Powerex, Inc.

Tesla Engineering Ltd.

LGEPowertech Labs Inc.

Tri Alpha Energy

Lisbon University

Pulse Systems Inc.

Tsinghua University

Lockheed Martin

Pulsed Power Labs

TuiLaser AG

Los Alamos National Laboratory

R. E. Beverly III and Associates

Ultimate Membrane Technology, LLC

Loughborough University

Raytheon

Ultravolt inc.

Lunds University, MAX-lab

RAFAEL

Universal Technology Corporation

Magnetics

Rensselaer Polytechnic InstituteUniv. Federal de Campina Grande

Major Tool and Machine

RFI Corporation

Universite Orleans

MBDA

Rheinmetall

University at Buffalo

MCL, Inc.

Royal Military Academy

University of California - Berkeley

MDS AT

Rutherford Appleton Laboratory

University of Colorado

MeggerSaga University

University of Connecticut

Micro Innovations

SAIC

University of Erlangen - Nuremberg

Mississippi State University

Sandia National Laboratories

University of Maryland

MIT

SARA

University of Michigan

MLase AGSAS ITHPP

University of Missouri

Moose Hill Enterprises

ScandiNova Systems AB

University of New Mexico

Motorola Inc.

Science Research Laboratory

University of Nevada Las Vegas

MU College of Engineering

Sci-Eng Solutions LLC

University of Nevada Reno

MUONS Inc.

SEPI ESIME IPN

University of Sao Paulo

Nagaoka University of Technology

Shenyang University of Technology

University of Science & Technology

Nagoya University

Shock Transients, Inc.

University of Southern California

National University of Singapore

Siemens AG CT T P-HTC

University of Strathclyde

Naval Air Systems Command

SLAC National Accelerator Laboratory

University of Texas Austin

Naval Air Warfare Center

Soreq NRC

University of Texas Arlington

Naval Research Laboratory

Southern Taiwan University

University of Tokushima

NAVSEA

Sparktronics inc.

University of Waterloo

Ness Engineering, Inc.

SPAWAR

University of Windsor

NNSA

Spectranetics

University of Wisconsin

Northrup Grumman

Spellman High Voltage

U.S. Army AMRDECNSFWC Crane

Sri Sai Ram Engineering College

U.S. Army ARDEC

NSWC

Stangenes Industries, Inc.

USASMDC/ARSTRATNSWC-Dahlgren

Stevens Institute of Technology

Varian Medical Systems, Inc

NSTec LLC

Strategic Polymer Sciences, Inc

VJTI Mumbai

NTU

TDK-Lambda Americas

W.L. Gore & Associates

NWL, Inc.

Tech-X Corporation

White Sands Missile Range

Oak Ridge National Laboratory

Teledyne Reynolds Inc.

XLIM Limoges University

Old Dominion University

Tetra Corp.

Yamagata University

Princeton Plasma Physics Laboratory

Texas Tech University

Yanshan University

Princeton University

Thales Components Corp.

Silicon Power Corporation

Tera Analysis Ltd.

Advanced Energy Industries Inc.

GMW Associates

Bird RF

Eagle Harbor Technologies

Montena Technology

AVX Corporation

Scientific Applications and Res. Assoc.

Jema Energy

VR Electronics Co Ltd

Metglas Inc.

Suematsu Electronics

Please understand this exhibitor plan is contingent on COVID-19 regulations. As regulations standtoday, the conference is planned to occur IN-PERSON and WITHOUT RESTRICTIONS. We will makeevery effort to get you as much foot traffic as possible, we will be as transparent as possible, andwe will keep you updated on any required changes to the plan as we learn of them! Your
participation is critical to our success, so we are in this together!
This year’s items are focused on individual exhibitor booth packages and other sponsorship opportunities.
BOOTH SPACEThe 2023 PPC meeting space will all be confined to the second floor of the hotel. The diagram below shows themeeting spaces and their proximity to the exhibit/foyer. Oral sessions will be conducted within the Lone Star
Salon D, E, F or Bowie A, B, C meeting rooms. The Poster sessions will be located within the Lone Star Foyer area
(Prefunction A). Sponsors/Exhibitors and all food and beverage events, including receptions and coffee breaks,
will be collocated in the Lone Star Salon A, B, C and Lone Star Ballroom corridor to encourage interactions.
Separators that typically split the Lone Star Salon A, B, C and Lone Star Ballroom corridor into respective rooms
will be removed to create a large 12,933 sq. ft. open space for exhibitor setup and interactivity with attendees.
Furthermore, side doors to the Lone Star A-F areas will be closed to flow attendees to and from sessions throughthe exhibitor area. Booth numbers will be provided early to allow for time to add it to any promotional materials.
The booth layout in the exhibitor area with booth ID numbers labeled is located on the following page.
Each booth space will be 10’x10’ (3 m x 3 m) and will include a 7’ (2.1 m) high draped back wall, 3’ (0.9 m) highdraped side rails, one 6’ (1.8 m) draped table, two contour chairs, one wastebasket, and a 7” x 44” (0.2 x
1.1 m) single line company identification sign.
Assignment of booths will be done on a first come, first served basis determined by the receipt date of theregistration and deposit. Exhibitors are encouraged to visit the conference website for updates and assignments
which will be kept as up-to-date as possible.
Exhibitor registration is live on the conference website (https://www.ppc2023.org/exhireg.php)

Exhibitor booth layout. An up-to-date map showing available booths can be found at:https://www.ppc2023.org/exhireg.php
EXHIBIT HOURS
Tentative Exhibitor hours are as follows:
Event
Contractor Move-In
Exhibitor Move-In
Sunday Night Reception
Exhibit Hours
Exhibit Hours
Exhibit Hours
Exhibit Hours
Exhibit Hours
Exhibit Hours
Exhibit Move-OutDay
Sunday, June 25, 2023
Sunday, June 25, 2023
Sunday, June 25, 2023
Monday, June 26, 2023
Monday, June 26, 2023
Tuesday, June 27, 2023
Tuesday, June 27, 2023
Wednesday, June 28, 2023
Wednesday, June 28, 2023
Wednesday, June 28, 2023

Start
8:00 AM
12:00 PM
6:00 PM
7:30 AM
1:30 PM
7:30 AM
1:30 PM
7:30 AM
1:30 PM
3:30 PMEnd
12:00 PM
5:00 PM
8:00 PM
12:00 PM
4:00 PM
12:00 PM
4:00 PM
12:00 PM
3:30 PM
PM PM
5:00
PM

Vendors are expected to have at least one Exhibitor at their booth during the Exhibit hours listed above.

FOOD AND BEVERAGE BREAK HOURS
Food and beverages will be served in the Exhibits/Foyer area to promote significant interfacing with attendees
for showcasing your company’s products and solutions. These events include the Sunday night Welcome
Reception as well as breakfast, a morning break, and an afternoon break for each of the four days of the main
conference events. These events will provide over 8 hours of time for directly interacting with conference
attendees. Our objective is to be sure that all attendees have ample opportunity to view the booths and interact
with you during the overall conference.
Tentative Food and Beverage Event hours in the Exhibits Area are as follows:
Event
Sunday Night Reception
Breakfast (3 Days)
Morning Break (3 Days)
Afternoon Break (3 Days)Day
Sunday, June 25, 2023
Mon-Wed, June 26 - 28, 2023
Mon-Wed, June 26 - 28, 2023
Mon-Wed, June 26 - 28, 2023

Start
6:00 PM
7:00 AM
9:30 AM
3:00 PMEnd
8:00 PM
8:30 AM
10:00 AM
3:30 PM

BOOTH PACKAGESThis year we are pleased to offer the following exhibit booth packages:• Single Booth ($4500) – 1 Booth and 2 Full Registrations• Double Booth ($7500) – 2 Booths and 2 Full Registrations
The two Full Registrations include entrance and participation in the Sunday night reception, all TechnicalSessions, and access to the Pulsed Power for Fusion Workshop. Additional exhibitor booth staff must register a tt h e s t a n d a r d c o n f e r e n c e r a t e i f they wish to attend the technical sessions. Tickets for additional
exhibitors to attend the social events, banquet and night out, can be purchased online or at the conference.
•

Lower cost options will be considered, such as a simple tabletop display, on an as needed basis so weencourage exhibitors to contact the Exhibitor Co-Chairs with these requests.

Single Booth Package ($4500):• One draped booth space from Sunday to Thursday during the conference.
• Inclusion on the Sponsor Page of the Proceedings.
• Logo and URL in the Mobile App sponsors listing and website.
• Logo included on signage in the Conference meeting space area.
• List of contact details of all attendees who opt-in during registration• Linked (to your company URL) website banner ad on the Exhibitors page. Ad will run from date of signed
contract through conference end date and as long as the conference page is live.
• Two complementary full registrations to the Conference (Tuesday Night Out and Wednesday night banquet
tickets can be purchased at the same subsidized cost available to general attendees).
• Attendee name badges will be double sided for easy viewing, text will be as large and readable as possible, andwe will make every effort to add the QR code capability to easily get the contact information they are willing toshare.
• Exclusive ability for exhibitors and sponsors to feature job postings on both a virtual and physical job postingsbulletin board.
• Ability to provide promotional materials for the conference bag (if COVID precautions allow the mass handoutof bags).
Double Booth Package ($7500):• Two draped booth spaces from Sunday to Thursday during the conference.
• Includes all baseline aspects of the Single Booth Package.

EVENT AND OTHER SPONSORSHIP PACKAGES
The following additional sponsorship opportunities are below.
• NIGHT OUT SPONSORSHIP
Scheduled on one night of the conference, this is 2 – 3 hours of high visibility. Your
company’s logo will be included on all printed signage and materials promoting thisevent. You will also have the opportunity to give a few minute welcome remark to theaudience. We will only be accepting up to four sponsors to maintain exclusivity ofsponsoring this event.
• CONFERENCE WI-FI
We will make your company name the WI-FI password and put your logo on the initialconnect screen.
• MOBILE APP
Logo/Name displayed prominently in the conference literature and on the splash screenof the mobile app used by all attendees.
• LANYARDS
Have your company logo displayed as one of up to four sponsors on lanyards distributed
to all conference attendees.
• WATER BOTTLES
Have your company logo displayed as one of up to two sponsors on a 20 oz vacuum
sealed stainless steel water bottle.
• SPONSOR BREAKFAST
Be the exclusive sponsor of breakfast for one of the three full days of the conference.
Have your company logo prominently displayed on 20x30” posters during breakfast.
• SPONSOR BREAKSBe the exclusive sponsor of breaks for one of the three full days of the conference. Have
your company logo prominently displayed on 20x30” posters during breaks.
• SPONSOR WELCOME RECEPTION
Have your company logo prominently displayed on 20x30” posters during the Welcome
Reception. We will only be accepting up to three sponsors to maintain the exclusivity ofsponsoring this event.

$1,500$1,500$2,000$1,500$2,000$1,500$1,500$2,000Have any other ideas for sponsorship?
How can we better help to promote your products and/or services? If you have any additional ideas forsponsorship concepts, promotions, or items that we can potentially provide you to make your job more effective
and your conference more productive, please don’t hesitate to contact James Schrock (james.schrock@ieee.org),
Joshua Gilbrech (joshgilbrech@ieee.org), Stephen Bayne (stephen.bayne@ttu.edu), or Jacob Stephens(jacob.c.stephens@ttu.edu)

Exhibitor and Sponsor Registration is live andprocessed through the conference website:
https://www.ppc2023.org/exhireg.php
After registering your company as an exhibitor, please email the
Exhibitor Co-chairs the following items:
1)
2)
3)

Your top four booth preferences.
A company logo in high quality vector format for print signage.
A website URL for your company that we will link to the logo on
the conference website.

After your company is registered, the Exhibitor Co-chairs will
email instructions for registering your company’s attendees.
Exhibitor Co-chairs:
james.schrock@ieee.org
joshgilbrech@ieee.org

TERMS AND CONDITIONS:
1. Contract
This application, properly executed by Applicant (Exhibitor) shall upon
written acceptance by 2023 PPC management constitute a valid andbinding contract.
2. Assignment of Space
Assignment of space to exhibitors and those making application will bemade in the order of date of receipt of contract application and required
deposit. 2023 PPC will continue to receive applications and assign exhibit
space, as it remains available, until shortly before the show opening
date. In all cases, total booth payments must be received prior to show
opening.
2023 PPC assignment of booths is final and shall constitute an acceptanceof the Exhibitor's offer to occupy space unless something changes due torestrictions imposed by COVID 19. Due to the necessity of being flexible
with the changing local health regulations, 2023 PPC management willretain the chronological order of receipt of contract application andrequired deposit. If the booth layout and/or number of booths require
modification in a significant fashion because of COVID restrictions,Exhibitors will be contacted in this order and be given the option ofchanging the assignment of space or offered a refund. After assignment
is made, space location may not be changed unless we are forced tochange it due to COVID restrictions. The exhibitor may not transfer orcancel except upon written request and with the subsequent written
approval of 2023 PPC management. 2023 PPC management reserves theright to reassign Exhibitor space to modify floor plan for overall benefit of
the show and to meet health and safety requirements.
3. Subletting SpaceNo exhibitor will assign, sublet, or apportion the whole or any part of thespace allotted to him, nor exhibit therein, nor permit any other person
or party to exhibit therein, any other goods, apparatus, etc. not
manufactured or distributed by the Exhibitor in the regular course of his
business except upon prior written consent of 2023 PPC Management.
Space reductions are considered cancellations and may be subject tocancellation fees.
4. Exhibit Space Rental Rates
Exhibit space rental includes materials and services described herein.
Show price per 10 x 10 ft (3 x 3 m) space contracted at $4,500 for one
booth includes booth space without equipment.
5. Payment Requirements and Cancellation Charges
Applications require a 50% deposit before booths are assigned. Payment
in full is required by May 1, 2023. All applications received after May 2,2023 must be accompanied by full payment.
All cancellations must be made in writing and will be based on thefollowing schedule of refunds:
Before May 1, 2023 - Refund Less $1000 processing fee
On or after May 2, 2023 - No Refund
It is understood that 2023 PPC reserves the right, at its option, to reassign
a cancelled booth regardless of the cancellation rate assessed. In theevent that the premises in which the 2023 PPC Show is conducted shallbecome, in the sole discretion of 2023 PPC, unfit for occupancy, or
substantially interfered with by reason of any cause or causes notreasonably within the control of 2023 PPC, this agreement may beterminated by 2023 PPC. For this purpose, the term "cause or causes"
shall include, but not by way of limitation, fire, flood, epidemic,
earthquake, explosion or accident, blockage, embargo, inclement
weather, governmental restraints, restraints or orders of civil defense, or
military authorities, act of public enemy, riot or civil disturbance, strike,lockout, boycott or other labor disturbance, inability to secure sufficientlabor, technical, or other personnel, failure, impairment or lack ofadequate transportation facilities, inability to obtain, or condemnation,requisition or commandeering of necessary supplies or equipment, local,
state or federal law, ordinance, rule, order, decree or regulation, whether
legislative, equipment, local, state or federal law, ordinance, rule, order,
decree or regulation, executive, or judicial, and whether constitutional, or
act of God.
Should 2023 PPC terminate this agreement pursuant to the provision ofthis paragraph the Exhibitor waives any and all claims for damages andagrees that 2023 PPC may, after computing the total amount of 2023 PPC
cost and expenses in connection with its preparation for and conducting of
the 2023 PPC Event, (including a reasonable reserve for claims and othercontingencies), refund to the exhibitor, as and for complete settlement anddischarge of all said Exhibitor's claims an demands, and amount whichbears the same relationship to the fee paid by said Exhibitor as the total
refundable amount as computed above bears to t he total amount of fees
paid by all exhibitors.
6. Exhibit Booth Manning and Dismantling Schedule
A representative must man exhibit space during all times when Exhibition
is officially open. Exhibit space must be maintained in a neat and orderly
manner throughout the Exhibition. Exhibitors may begin dismantling only
after hours stated in exhibitor service manual. Move-out must becompleted by hours stated in exhibitor service manual. Exhibitors are
responsible for removal of all materials used in their display. Any exhibitor
leaving materials after hours stated in exhibitor service manual will becharged for the materials' removal.
7. Losses or Damage
Exhibitor agrees that 2023 PPC shall not be liable for any damage or
liability of any kind or for any loss, damage or injury to persons orproperty during the term of this agreement, from any cause whatsoever
by reason of use, occupation and enjoyment of exhibit space by Exhibitoror any person thereon with the consent of Exhibitor, and that Exhibitor
will defend, indemnify and save harmless, 2023 PPC from all liability
whatsoever, on account of any such damage, or injury, whether or notcaused by negligence of or breach of an obligation by Exhibitor or its
employees or representatives. Exhibitor will be liable for all damages, or
liability of any kind or for any loss, damage or injury to persons or any
property during the show from any cause whatsoever by reason of use,
occupation, and enjoyment of exhibit space.
8. Demonstrations
No demonstrations or solicitations shall be permitted outside of the
Exhibitor's assigned space, and no signs or placards may be displayed on
persons or otherwise outside exhibit spaces.
9. Compliance
The Exhibitor assumes all responsibility for compliance with all pertinent
ordinances, regulations and codes of duly authorized local, State andfederal governing bodies concerning fire, safety and health, together withthe rules and regulations of the operators and/or owners of the property
wherein the Show is held.
10. Policy
It is further agreed that the Exhibitor will abide by and comply with rules
and regulations concerning local customs that may apply, having
agreements with the Show Facility or with authorized contractors
employed by 2023 PPC.
11. Management
The Exhibitor further agrees that the conditions, rules and regulations of
the 2023 PPC management are made a part of this contract and that said
Exhibitor agrees to be bound by each and all of these rules andregulations, and that the management shall have the full power tointerpret, amend and enforce all rules and regulations in the best interestof the Show.
12. Alteration of Booth Space
2023 PPC management shall be entitled to alter the layout if, in theiropinion, this is in the general interest of the Exhibition