Minutes of the 3rd EC meeting in Beijing
Participants:[Board Members]
President: Prof. Mahn Won Kim (KNBUA),
Vice-President: Prof. John White (ANBUG),
Secretary: Prof. Masatoshi Arai (JSNS),
Treasurer: Prof. Wen Hsien Li (TWNSS)[Members]
Dr. Naoto Metoki (representative of K.Yamada, JSNS), Prof. Rob Robinson (ANBUG),
Prof. Sung-Min Choi (KNBUA), Prof. Chih-Hao Lee (TWNSS),[Observers]
Prof. Yasuhiko Fujii (JSNS), Dr. Kye Hong Lee (KNBUA), Prof. Chun Loong (Sun Yat-senUniversity), Prof. Jie Wei (Tsinghua University), Prof. Fangwei Wang (CAS)[Minutes helper]
Prof. Takashi Kamiyama (KEK)*************************************************************************
Date:

14:00-18:00 on 23 October 2009

Place:

Room220 of the Building of Department of Engineering Physics,
Tsinghua University, Beijing

The meeting was held in the Tsinghua University in Beijing by supports of Chinesecolleagues, Chun Loong and Jie Wei.
1. Opening remarks by the president, Mahn Won Kim
The meeting was started with self introduction.
2. Report from AONSA Office1)

Staffing from April 2009

Office secretary was changed from Ayako Sato to Yukari Sugikawa.
2)

Meeting in Sydney held on August 14

There was an informal EC board meeting in Sydney as an annex meeting of theIAEA consultation meeting.
3)

Minutes was circulated among EC.

Current status of the Newsletter

The AONSA Office is preparing No.2 of the AONSA Newsletter, which will bepublished in October.

It was originally planned to be published in August.

Therefore we need immediate editing process so as to publish it in OctoberContents of the Newsletter:
1. Statement from President (Mahn Won Kim)

2. Report of the AONSA Summer School (Rob Robinson)
3. Report from each association
4. Facility report if you want to publish
5. Report from the AONSA Office
We need manuscripts from associations which have not sent them to the Office
as soon as possible.
4)

Country names in the AONSA web site

We have been debating which is more proper way to take either country name orassociation name for describing delegates and association in the AONSA web pages.
Especially “Taiwan” needs to be considered according to the international
coconscious. After discussion, the EC decided to take association names instead ofcountry names and regional names. Hence, we will take as followings:5)¾Korea →Korean Neutron Beam User Association ( KNBUA)¾Australia→ Australian Neutron Beam User Group (ANBUG)¾Japan→Japan Society of Neutron Association (JSNS)¾Taiwan→Taiwan Neutron Science¾India→ India Neutron Scattering Society (INSS)¾China→¾Indonesia → BATAN¾Malaysia

Society (TWNSS)

facility name either CSNS, CARR or Tsinghua University etc.
→ Malaysian Nuclear Agency

AONSA summer school in 2010

According to the previous decision in the 2nd EC in Taiwan, Indian colleagues, INSS,
agreed to hold the 3rd AONSA summer school in Mumbai in October 4-9 in 2010.
6)

AONSA budget status

In 2009, we have received annual fees from 4 associations except for INSS.
No expenditure has not been taken so far, hence all of the budget will take over tothe next year.

The amount of budget in the UFJ bank was reviewed by theTreasurer, Wen-Hsien Li, and was approved by the EC.
3. Status Report from 5 associations (please arrange speakers in each association)
1)

TWNSS(C.H.Lee)The number of the association increased from 36 to 66 in this year.

Synchrotron

Society has 1200 members. ICNX will be held in Taiwan in 2011 in June.
2)KNBUA (Sung Min Choi)

The association was established in 2003 and the number of members is currently
221 including 92 students.

Strong growth of interest and membership, students

encouraged to join by funds available for doing experimental work at facilities.
Three types of meeting each year: AGM in May during the Hanaro Symposium, four
sub-groups with a steering committee, each sub-group has one meeting a year
(elastic, LOQ, inelastic, radiography).
AONSA School 2009.
January, 2010.

KNUBA supported five students for theThe ninth Japan-Korea meeting held in Sendai, 14-15

Possibility of establishing a research institute through theNational Research Foundation (Neutron Science Centre) on the model of the Basic
Atomic Energy Research Institute (BAERI) in KAIST with budgets of 1-2M per
annum for seven years.
3)

ANBUG, AINSE and Summer School in Sydney ( J.White)

Prof. John White Reported on AINSA-ANBUG 2008 Summer School and AINSE
Winter School for Elite students (1 selected from each university in Australia by theAINSE university councilor). Long established tradition of AINSE collaboration
between universities and ANSTO for neutron/nuclear works well and it now works
with ANBUG for conferences.
4) INSSThe report was given by Professor Arai on behalf of Dr Chaplot. The society has 80
members from all over India and the Goa conference Oct 5-10 2009 attracted 125
participants.

The AONSA School will be held in Mumbai, Oct 4-9 2010.

In discussion of the forthcoming School, the principles developed from experience inthe Korean and Australian Schools of about 50% home students and 50% externalstudents etc were thought to be worth following and that there was support fromthe AONSA Executive for financial contributions for lecturers and students fromoverseas.

In order to be as helpful as possible, the President Professor Mahn-Won

Kim, should write to the Indian colleagues in these terms.

To help him, other

AONSA members should write to the President with their experience about costand arrangements and the Indian colleagues should be asked for costings forexternal students and lecturers to the school.
5)

JSNS (N. Metoki )Neutron community in Japan is growing strongly and there is a new website. There
are three societies all of whom spoken for by JSNS.

The president of JSNS is

Professor Yamada, the J-PARC users group is chaired by Professor Fukunaga(Kyoto Univ) and the industrial group's president is Mr Imai. This year, JSNS has
named six

prize winners - Professor Endoh, Professor Noda and Professor

Nagamiya, Dr. Tomiyasu, Dr. Onimaru and Dr. Katagiri.
2011 will be organized through Dr Shibayama

The AONSA school infrom 14 Nov 2011 followed by theAOCNS conference ending on 23 Nov. 2011.
4.

Status Report from facilities (please arrange speakers in each facility)
1)

OPAL (R.Robinson)

Prof.Rob Robinson reported about the current status of OPAL, which was awarded$37M from Australian Government for three new instruments plus infrastructure
as part of the National Stimulus package. Scoping exercise has been finished andon the web. Working parties at NIST to finish instrument definition in November
2009.

Still OPAL has cold source problems. Proposal numbers still very high,next round will close in November 2009.
2) HANARO (K.H.Lee)
Dr. K.H.Lee reported that successful construction and operation of the cold source
has been done in the Hanaro reactor.
instruments at Hanaro.

They manufactures m=2 guides for

Impressive movies of installation of the cold source into

the radioactively hot environment under water was demonstrated.

Reflectometeris still in use in reactor hall but will be moved in the guide hall in December 2009.
SANS amongst the first instruments is in function, however, some delays in thechopper is expected.
3) J-PARC (M.Arai)
Prof. Masatoshi Arai showed impressive

results

fromJ-PARC

eventhoughcurrently limited to 20kw. It is expectedto go to 100kw by end 2009 year. Newpossibilities opened up through pulsed source moderator design, results on ameasurement of tunneling excitation in gamma picoline oxide at 20µeVresolutionand also with time of flight powder diffraction reaching Δd/d= 0.035%. Interesting
internal stress studies of superconducting cables and magnetic field imaging.
JRR3 (Y.Fujii)Prof.Yasuhiko Fujii reported a formation of an industrial use group and use of the16 JAEA instruments which has grown to 30% of proposals through the "trial useuser program". Now 250 users spanning non- propriety and propriety

use, thelatter increasing by 2 times recently. These users include radiology and prompt
gamma ray work.

4) CSNS(F.Wang)

Prof.Fangwei Wang reported that a joint meeting will be held in November 2009of reactor and pulsed source users.
CARR(C.Loong)

The CARR reactor is approaching completion although the cold source will not be
installed for three years.

Instruments have arrived from Julich with whom they

have a strong collaboration.
CPHS(J.Wei)

They will develop small pulsed neutron souce to learn know-how. A beryllium target
is proposed and they are interested in particle therapies which has a high priority
in China and also in ADS for nuclear waste.
5)

Current Status of SIKA-the cold TAS at OPAL (W.H.Li)

The instrument is nearly ready for shipping, the mass of shielding can be easily
moved and it is hoped to transfer to the OPAL reactor at the end of 2009.
The drum shielding is nearly ready for shipping. The schedule for the drum toarrive ANSTO is Mid January, 2010.

The assembly will begin early 2010, and aimfor completion late 2010.
6)

BARC

Prof.Masatoshi Arai reported by referring

Samrath Chaplot’s documents. The

reports from India showed strong interest with 200 users currently involved inneutron work.

The conference and neutron school in Goa was heavily

oversubscribed and was a great success.

<Discussions :>5.

Treatment of countries name

We discussed naming of delegates. We decided to take association name instead ofcountry name.

We will also accept a consortium, which is under discussion among

Indonesia, Malaysia and Singapore.

However, only one association from one country

can be registered as a member to AONSA.
6.

Future activities of AONSA and Summer school

INSS agreed to hold the AONSA Summer School in 2010 in India.
INSS to establish international advisory committee for it.

EC recommends

According to the agreed

guideline of the AONSA school, the number of the students should be around 40 with
20 from abroad.

AONSA budget will support travel expenses for student attendees

especially from developing countries.

The organizer of the AONSA school can

propose/request the budget above to AONSA, which will be approved by EC.
AONSA summer school guideline will be field by R.Robinson and S.M.Choi based on
their experiences.
7.

Possible site for the next EC

We agreed to hold the EC meeting every a half year.

Hence, the next EC can be atSingapore in April, 2010. And another next EC can be held in India in 2010 October
during the AONSA school.
8.

AONSA Conference (tentatively we call AOCNS)

We agreed to hold the first AOCNS in Japan in 2011.
committee for AOCNS.

JSNS has set an interim

The AONSA school will be also held in Japan in 2011.

We

talked in the EC in Taiwan about a possible AOCNS in 2015 in Taiwan and possible
ICNS in 2017 in Korea.

However, these future plans should be discussed again inthe EC.
9.

Budget Waiving Mechanism

We discussed annual fee waiving mechanisms for associations, which cannot manage
to pay the annual fee.

We decided to set a 3-year waiving mechanism: relevant

associations can postpone paying fee up to 3-years. After 3 year without payment, therelevant associations turn to be an observer status.

When they could manage andpay the fee, it is not necessary to pay fees in the past years.
10.

Mechanism of Budget Compilation/planning/Decision

We discussed how we formulate budget compilation processes every year.
By October;
1) AONSA Office makes a draft plan and distributes it to the EC members.
2) The EC members submit requests to the Board by referring the draft plan of theOffice, in which priority, purpose, planning activity etc. should be described.
In April;3) The Board assembles the requests from the EC members and proposes a budget

expenditure plan in the EC in April.
4) EC held in April discusses the proposed budget plan from the Board and makes
final decision.
11.

AONSA award

1) The 1st AONSA award is awarded to be awarded at AOCNS in 2011.
2) The AONSA award is given every 2 years.
3) We start with one big award.

In the future AONSA can add further additionalawards.
4) We need to seek donation for the award prize.
12.

The next presidential election of AONSA

1) EC decided the next president will be J.White and the vice president to beY.Fujii.
2) Y.Fujii needs to be a member with keeping K.Yamada as a member according tothe request from JSNS.

Hence, M.Arai will retire from the EC member andbecome an observer from J-PARC.
3) S.M.Choi will be the next secretary.
4) W.-H. Li stays as the Treasurer5) The next presidential term will start from January 2010 and last for two years.
13.

Closing