Minutes of the 20th AONSA Executive Committee Meeting
Date: 09:00 - 14:30(TBC), June 25 (Monday), 2018
Place: Malaysian Nuclear Agency, Bangi, Malaysia
Participants: 29[Board Members]Brendan Kennedy (President; ANBUG, U. Sydney)
Dongfeng Chen (Vice-president; CNSS; CIAE)
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)
Sung-Min Choi (Past President; KNBUA; KAIST)[Members]
Darminto (INSS; Institute of Technology, Surabaya)
Yoshiaki Kiyanagi (JSNS; Nagoya U)
Sungkyun Park (KNBUA; Pusan NU)[Observers]
Jamie Schulz (ANSTO)Sun Kai (CARR)
Fangwei Wang (CSNS)
Jian Gong (CMRR)
Iwan Sumirat (BATAN)
Toshiji Kanaya (J-PARC/KEK)
Masayasu Takeda (JRR3/JAEA)
Sungil Park (HANARO)
Apichate Maneewong (Thai Community; TINT)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)[Special Observers]
Kenji Nakajima (J-PARC)
Abdul Muin Bin Abdul Rahman (Malaysian Nuclear Agency, Deputy Director1General)
Faridah Mohammad Idris (Malaysian Nuclear Agency)
Khairiah Yazid (Malaysian Nuclear Agency)Julie Andrianny Murshioi (Malaysian Nuclear Agency)
Asrulnizam Abd Manaf (CEDEC, Univesity of Selagor Malaysia)
Imran Yusuff (Univesity of Kebangsaan Malaysia)
Mohd Idzat Idris (Univesity of Kebangsaan Malaysia)
Mohd Rafi Mohd Solleh (Univesity of Selagor Malaysia, UNISEL)
Muhammad Akif Bin Muhammad Fakhree (University of Malaya)
Mokd Zaid Akdullah (University of Selangor Malaysia)[Apologies]
Taku J Sato (Public Relations Officer; JSNS, Tohoku U)
Evvy Kartini (Member-at-Large; BATAN; Indonesian community)
S. M. Yusuf (Member-at-Large; NSSI; BARC)
Chris Ling (Past Secretary; ANBUG; U. Sydney)
Tracy Rushmer (ANBUG; Macquairie U)
Ian Gentle (ANBUG; U Queensland)
Hesheng Chen (CNSS; IHEP)
Ko-Wei Lin (TWNSS; Nat. Chung Hsing University)
Mitsuhiro Shibayama (JRR3/U Tokyo)
D. Pandey (NSSI; ITT BHU)
P. U. Sastry (BARC)
Hideki Seto (AONSA Office; KEK)

Group photo of the 20th AONSA Executive Committee Meeting in Bangi, Malaysia
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Minutes
Report from the AONSA Office
H. Seto was not able to attend the 20th EC meeting due to the illness. K. Nakajima noted that
Misono Fujii recently replaced Chikako Doda as the secretary of the AONSA Office.
1. Process matters
No items were reported at this meeting.
2. Formal matters
No items were reported at this meeting.
3. Financial matters (Appendix 2)
The AONSA Annual Fee and Budget Plan, and the AONSA Prize Fund and Budget Plan,
were presented by H Chou. The 2018 annual fees were paid by 4 out of 7 member societies asof the day while the rest are anticipated to pay soon. The prize fund increased significantly
due to the transfer of donations from the annual fee account. A discussion item was put
forward regarding the financial supports for postdocs from developing countries to stay two
more weeks in facilities after their experiments. This was to be discussed as the future plan of
YRF program below.
4. AONSA Prize (Appendix 3)
D Chen reported on the nominations of the Selection Committee (SC) for the 5th AONSAPrize, which consist of seven members chaired by the Vice President along with other six
suggested by member societies. The EC approved the formation of the SC with no objections.
The SC will announce Call for Nominations, the deadline for which is August 15th. The SC
will then nominate the recipient in six weeks from above. If approved in the 21th EC meetingin November 2018, the award ceremony will take place at the 5th AOCNS in November 2019,Taiwan.
5. Asia-Oceania Conference on Neutron Scattering (Appendix 4)
H Chou reported on the status of TWNSS preparations to host the 3rd AOCNS in 2019, which3

will be held in Kenting, Taiwan. The meeting date was changed to Nov 3-6 from one weeklater, which was intended to encourage local students to attend who would otherwise be
having final exams during the AOCNS. The possibility is mentioned of extending the metingan additional day in case the number of abstract submissions is exceptionally high.
International Advisory Board will include all presidents of the member societies.
International Scientific Program Committee will include two recommendations from eachmember society while the Organizing Committee will include one from each.
Early bird registration will be US$620 (US$300 for students) whereas the standard rate will
be US$750 (US$350 for students). Banquet fee will be an additional US$80 per person. The
number of registrations is estimated to be 350 full plus 100 students. Final organizational
decisions will be made at the 2nd EC meeting in 11/2018, followed by the 1st announcementin the following month. Plenary speaker invitation will be made by 04/2019. AONSA will
support US$5000, respectively, for student travel. Member societies were suggested foradditional supports. The IUCr will also be approached for support. IAEA will also becontacted for possibility of support although they typically do so for trainings but not forconferences.
Y Kiyanagi and T Kanaya mentioned that JSNS Annual Meeting, which is typically inDecember, is going to be cancelled so that more Japanese colleagues will be encouraged toparticipate the AOCNS 2019. They requested a room to hold the 2019 General Assembly andPrize Session in Monday evening. B Kennedy added that ANBUG may do similar.
Sungkyun Park pointed out that 2019 Conference on Magnetism and Magnetic Materials
would be held during November 4 – 8, 2019. B Kennedy suggested the TWNSS to discuss
within themselves and inform the board members of the final decision within one month.
6. AONSA Neutron School (Appendix 5)
J Schulz on behalf of T Rushmer (absent) reported on the 10th AONSA Neutron Schoolscheduled to be held at ANSTO in November 11 – 16 2018. The details of the program areavailable online at aonsa2018.sydney. In total 53 applications were accepted for 30 available
seats. The acceptance will be notified by 6th July, and the registration fee of AUD450 will
cover all local costs. Financial supports from facilities, societies and universities weresolicited either directly to the School or paying travel costs to participants.

4SM noted that the previous schools typically accepted 40 applicants. J Schulz replied that theorganizers of the School intend to have smaller groups for hands on experiments.
7. AONSA Young Research Fellows (Appendix 6)
D Chen reported on the progress of AONSA Young Research Fellow (YRF) Selection
Committee, which should consist of 7 members chaired by the Vice President. Six membersof the YSF Selection Committee were suggested by the member societies, and approved
unanimously by the EC members. Call for nomination for 2019 AONSA YRF will beannounced in July 2018 with the deadline for application set on 31st August. The applications
will be circulated for review among the Selection Committee members during the followingmonth, followed by the final selection by November 2018 and the official approval during the21st EC in Sydney.
It was noted that Dr. Xingxing Zhang, one of the 2018 AONSA YRFs, wanted to change theduration of his stay at J-PARC from formerly approved three months to two months.
Potentially as a future program for the AONSA YRF, a scheme was discussed for supporting
postdocs from developing countries to stay for two additional weeks after the beam time
experiment is finished. It is designed to assist early career scientists who need guidance fordata analysis. T Kanaya pointed out that it will be too much burden for the instrument
scientists to perform the role of extended guidance. B Kennedy added that the applicants will
have to find mentors from universities who can guide for data analysis. This program will be
implemented for 3 years with the budget of US$5,000/year, which will be consumed on afirst-come-first-served basis. Afterwards, the program will be reviewed by the EC anddetermined for further course.
8. AONSA Newsletters and Homepage (Appendix 7)
JH Chung on behalf of T Sato (absent) presented the report of the Public Relations Officer.
He is aiming to have the Newsletter Vol 10 No 1 ready for distribution by 31/07/2018. The
article submission deadline is 30/06/2018.
9. Activities Related to SE Asia and Other Non-member Countries
B Kennedy noted that INSS is organizing ICA-IUMRS Bali 2018 and has sent a request5

AONSA of financial supports for students. It was reaffirmed that, whereas AONSA willencourage its members to participate in the conference, financial supports to local
conferences are beyond what AONSA may offer.
F Mohamad Idris of Malaysian Nuclear Agency was given an opportunity to announce
International Nuclear Science, Technology and Engineering Conference (NUSTE 2018),
which is going to be held on 23 – 25 November, 2018, in Malaysian University ofTechnology.
10. Neutron Facility Directors Meeting (Appendix 8)
T Kanaya presented a report on the 15th AONSA Facility Directors Meeting, held the day
before the EC Meeting. He raised the necessity to have an FDM page on AONSA homepage,
which was acknowledged and approved by the EC members.
11. Cooperation with IUCr and IAEA
The current chair of the IUCr for neutron scattering is Prof Toru Ishigaki from Ibaraki
University (Japan). The IUCr has traditionally supported both Schools and Conferences andcloser links will be explored. Likewise efforts will be made to increase interactions with theIAEA, especially around training.
S Park added that IAEA Training Workshop on Neutron Imaging will be held in September
2019 at KAERI, Daejeon, Korea hosted by the Neutron Science Center of KAERI.
12. Cooperation with NSSA and ENSA
B Kennedy mentioned there will be Three Presidents Meeting during the AOCNS 2019 inTaiwan. The presidents of NSSA and ENSA will be invited to give talks at AOCNS 2019.
13. Cooperation with AOFSRRB Kennedy note that that he maintains personal acquaintance with the incumbent President ofAOFSRR, and will seek to find opportunities for cooperation when necessary. It was also
noted that the Incoming President for the next term is from Taiwan.

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14. Calendar of AONSA Activities (Appendix 1)
JH Chung presented the calendar of AONSA activities expected to take place until the end of2019. The events listed in the calendar are also commented in the Item 15 below.
15. Venues for the 21st, 22nd and 23rd EC Meetings- The 21st EC Meeting will take place in Australia on 17th November 2018. J Schulz notedthat FDM is scheduled on 16th November, which is Friday and the last day of the 10thAONSA Neutron School.
- The venue and dates for the 22nd EC Meeting are yet to be determined. KAERI is going tohost the 11th AONSA Neutron School, the exact schedule will be determined after S Park
consults with reactor operations of HANARO. If it is to be held during the first half of 2018,the 22nd EC will take place in Korea in conjunction with the 11th AONSA NS. If it is to beheld during the second half of 2019, however, China will hold the EC meeting during the firsthalf of 2019.
- The 23rd EC Meeting will take place in Taiwan in November 2019, in conjunction with the3rd AOCNS. The exact dates are to be determined as soon as TWNSS selects the schedule ofthe 3rd AOCNS between 3 – 6 and 10 – 13 in November.
16. Reports from Neutron Associations
The following reports were presented.
-ANBUG (J Schulz for I Gentle, not in attendance) (Appendix 9)
CNSS (D Chen for H Chen, not in attendance) (Appendix 10)
INSS (Darminto) (Appendix 11)
JSNS (Y Kiyanagi) (Appendix 12)
KNUBA (Sungkyun Park) (Appendix 13)
NSSI (S. M. Yusuf, not in attendance) (Appendix 14)
TWNSS (H Chou for KW Kin, not in attendance) (Appendix 15)

17. Meeting close
The AONSA President B Kennedy thanked the Malaysian hosts for organizing an excellent
meeting and showing their hospitality. He then thanked all the Board and EC members and7observers for their contributions and participations in the 20th EC Meeting.

8Appendix 1: Calendar of AONSA Activities
Year 2018
DateEventsthJune 24

14 AONSA Facility Directors’ Meeting (UKM, Selangor, Malaysia)

June 25

20th AONSA EC Meeting and reactor visit (Malaysian Nuclear Agency, Bangi,Malaysia)

June 26

Seminar neutron beam for science and engineering (Malaysian NuclearAgency, Bangi, Malaysia)

Nov 12-16

10th AONSA Neutron School (ANSTO, Australia)

Nov 16 Fri

15th AONSA Facility Directors’ Meeting (ANSTO, Australia)

Nov 17 Sat

21st AONSA EC Meeting (ANSTO, Australia)

Year 2019
DateEventsTBD

16th AONSA Facility Directors’ Meeting

TBD

22nd AONSA EC Meeting

Nov 3-6 or
Nov 10-13

The 3rd Asia Oceania Conference on Neutron (Kenting, Taiwan)

Nov XX

17th AONSA Facility Directors’ Meeting

Nov XX

23rd AONSA EC Meeting9