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Minutes of the 15th AONSA Executive Committee Meeting
Date: 09:00-15:00, December 4 (Friday), 2015
Place: Neutron Science Laboratory, ISSP, University of Tokyo, Tokai, Japan
Participants: 18[Board Members]
Wen-Hsien Li (President; TWNSS; NCU)
Sung-Min Choi (Vice-President; KNBUA; KAIST)
Chris Ling (Secretary; ANBUG; U. Sydney)
Hideki Seto (Public Relations Officer; JSNS; KEK)
[Members]
Hesheng Chen (CNSS; IHEP)
Yoshiaki Kiyanagi (JSNS; Nagoya U)
Jae-Ho Chung (KNBUA; Korea U)
Ya-Sen Sun (TWNSS; National Central U) for H. Chou[Observers]
Yasuhiko Fujii (Past President; KEK)
Chang-Hee Lee (HANARO/KAERI)
Toshiji Kanaya (J-PARC)
Mitsuhiro Shibayama (JRR3)
Jamie Shulz (ANSTO) for R Robinson
Evvy Kartini (BATAN; Indonesian community)[Special Observers]
Kazuyoshi Yamada (KEK)
Kanchalika Dechates (TINT; Thai community)
Roppon Picha (TINT; Thai community)
Kenji Nakajima (J-PARC/MLF)

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[Apologies]
Dongfeng Chen (Treasurer; CNSS; CIAE)
Yuntao Liu (CARR/CIAE)
Fangwei Wang (CSNS)
Hsi-Mei Lai (TWNSS; National Taiwan U)
Erich Kisi (ANBUG; U Newcastle)
Samrath Chaplot (NSSI; BARC)
Dhananjai Pandey (NSSI; Banaras Hindu U)
Ramaprosad Mukhopadhyay (NSSI; BARC)
Sutiarso (BATAN; Indonesian community)
Abdul Aziz Mohamed (UNITEN; Malaysian Community)

Group Photo of 15th EC Meeting in Tokai, Japan, on December 4, 20152

1. Opening remarks by AONSA President Wen-Hsien Li
AONSA President Wen-Hsien Li welcomed all members and observers to Tokai, and thanked
the local organisers of the meeting.
2. Approval of Agenda
The Agenda of the 15th AONSA EC meeting was approved by the EC.
3. Approval of Minutes of the 14th AONSA EC Meeting
The Minutes of the 14th AONSA EC meeting in Manly, Australia, which was circulated to theEC members and observers through email previously, were distributed to all the EC
participants as hard copies at the meeting. The minutes were approved.
4. Discussions and formal matters4.1. Location of AONSA office
President W-H Li expressed his appreciation to J-PARC for hosting the AONSA Office since
the founding of the Association. He noted that this was not guaranteed to continue. In order tohelp ensure that the Office could continue at J-PARC, it was proposed that the role ofAONSA Office Liason be created and nominated H Seto for this role. This was approved bythe EC and H Seto accepted the nomination. T Kanaya confirmed that the AONSA Office
could continue at J-PARC under these conditions for the next two years, after which time theissue will need to be revisited.
4.2. Application by the Indonesian Neutron Scattering Society (INSS) to join AONSAE Kartini delivered a presentation about the Indonesian Neutron Scattering Society (INSS)(Appendix 1) and formally requested that INSS join AONSA as a regular member. This wasunanimously approved by the EC, making INSS the 7th regular member of AONSA.
4.3. Proposal to increase the number of members of the AONSA Board
W-H Li noted that AONSA now has 7 regular members but only 5 positions in the Board. He
proposed two options: (1) Add one or more Members-at-Large without pre-defined roles,3although special roles may be assigned as needed); and (2) Add an Education Officer, whoserole will be to take care of matters related to education and training including AONSA
Neutron School and AONSA YRF. Option (1) was preferred, then voted on and approved bythe EC. Article 5.1 of the Articles was therefore emended as follows (new text in bold font):
The Committee will nominate a Board which will represent the association between formal
meetings. It will comprise the President, the Vice-President, the Treasurer, the Secretary, thePublic Relations Officer and Members-at-large. The holder of each of these positions will beelected by the committee from amongst the current registered delegates. The normal term ofoffice will be 2 years. The President then becomes an ex-officio member of the Committee. In
normal circumstances, the Vice-President will succeed to the Presidency after 2 years. The
immediate Past-President and Past-Secretary should be advisors to the Board for one year.
The immediate Past-President is an ex-officio member of the Committee for this period. The
immediate Past-Secretary is an ex-officio member of the Committee without voting power forthis period.
4.4. Nominations of the next EC members and observers
The following nominations for Members of the AONSA EC for the 2016-17 term were made:ANBUG: Chris Ling (U of Sydney); Erich Kisi (Newcastle U);
CNSS: Hesheng Chen (IHEP); Dongfeng Chen (CIAE)
INSS: Evvy Kartini; Darminto (Institute of Technology, Surabaya)
JSNS: Yoshiaki Kiyanagi (Nagoya U); Kazuyoshi Yamada (KEK)KNBUA: Kookheon Char (Seoul National U); Jae-Ho Chung (Korea U)
NSSI: TBATWNSS: Hsiung Chou (National Sun Yat-sen U); Ya-sen Sun (National Central U)
These were all approved.
The following nominations for Observers of the AONSA EC for the 2016-17 term were made:Rob Robinson (ANSTO)
Chang-Hee Lee (HANARO/KAERI)
Toshiji Kanaya (J-PARC)
Mitsuhiro Shibayama (JRR-3)
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R Mukhopadhyay (BARC)
Yuntao Liu (CARR)
Fangwei Wang (CSNS)
Abdul Aziz Mohamed (Malaysian Nuclear Agency)
Guang-Ai Sun (CMRR)
Sutiarso (BATAN)
These were all approved.
4.5. Nominations of the next Board members
The following nominations for AONSA Board Members for the 2016-17 term were made:Past President:
President:
Vice-President:
Secretary:
Treasurer:
Public Relations Officer:Member-at-large:
Member-at-large:

Wen-Hsien Li
Sung-Min Choi
Kazuyoshi Yamada
Chris Ling
Dongfeng Chen
Hsiung Chou
Evvy Kartini
TBA(Automatic)(Automatic)

These were all approved.
4.6. AONSA Annual Fee and Budget PlanC Ling presented the AONSA Annual Fee and Budget Plan on behalf of D Chen (notattending) (Appendix 2). This was accepted.
4.7. AONSA Prize Fund and Budget PlanC Ling presented the AONSA Prize Fund and Budget Plan on behalf of D Chen (notattending) (Appendix 3). This was accepted.
4.8. AONSA Prize 2015

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S-M Choi presented a report on the AONSA Prize 2015 (Appendix 4).
4.9. Report on AOCNS-2015
C Ling presented a report on the final outcomes on AOCNS-2015 in Sydney (Appendix 5).
4.10. Status of TWNSS preparations to host AOCNS-2019
Y-S Sen presented a report on preparations for AOCNS-2019 in Taiwan (Appendix 6).
4.11. Report on the 7th AONSA Neutron School in Japan
H Seto presented a report on the 7th AONSA School in Japan (Appendix 7).
4.12. Preparations for the 8th AONSA school in India
C Ling presented a report on preparations for the 8th AONSA School in India on behalf of S
Basu (not attending) (Appendix 8).
4.13. AONSA Young Research Fellow 2016
S-M Choi presented a report on the status of the AONSA YRF 2016 (Appendix 9).
4.14. Organisation of ICNS2017 in Korea
S-M Choi presented a report on the plans for ICNS-2017 in Korea (Appendix 10).
4.15. AONSA Newsletters and Homepage
H Seto presented the report of the Public Relations Officer (Appendix 11).
4.16. Activities Related to SE Asia and Other Non-member Countries
R Picha presented an overview of neutron research activities in Thailand (Appendix 12). K
Dechates presented an overview of ASEAN activities at the Synchrotron Light ResearchInstitute in Thailand (Appendix 13), and indicated that the Thailand Institute of Nuclear
6Technology would be willing to host an AONSA EC meeting in the near future. This offer
was accepted by the EC and tentatively scheduled for November 2017.
4.17. Neutron Facility Directors Meeting
M Shibayama presented a report on the 10th AONSA Facility Directors Meeting held on
December 3 (Appendix 14).
4.18. Cooperation with ICSU, IUCr and IAEAC Ling noted that the IUCr and IAEA provided travel support for delegates from developing
countries to attend the 2nd AOCNS. The EC noted its appreciation for ongoing IAEA support
for a range of AONSA activities, notably AOCNS and the AONSA School.
4.19. Cooperation with NSSA and ENSA
S-M Choi attended ECNS-2015 in Spain. C Ling reported that the President of NSSA,
Stephan Rosenkranz, had invited the AONSA and ENSA leadership to attend ACNS in 2016
for a “Three Presidents” meeting. S-M Choi indicated that he plans to attend.
4.20. Venue for the 16th, 17th, 18th and 19th EC Meetings
The 16th AONSA EC Meeting will be held in Mianyang, China, on May 26 2016. The 17th
AONSA EC Meeting will be held in association with the 8th AONSA School in Mumbai,India, on Nov 18 2016. The 18th AONSA EC Meeting will be held in association with ICNS2017 in Daejeon, Korea, in July 2017. The 19th AONSA EC Meeting will be held in Bangkok,Thailand, in November 2017.
5. Reports from Neutron Associations
Reports were presented for the following associations:- ANBUG (C Ling) (Appendix 15)- CNSS (H Chen)-JSNS (Y Kiyanagi) (Appendix 16)
KNUBA (J-H Chung) (Appendix 17)
NSSI (C Ling for D Pandey, not attending) (Appendix 18)-TWNSS (Y-S Sun) (Appendix 19)
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6. Calendar of AONSA Activities
Year 2015
DateEvents

Dec 3

10th AONSA Facility Directors’ Meeting (Tokai, Japan)

Dec 4

15th AONSA EC Meeting (Tokai, Japan)

Dec 2-4

7th AONSA Neutron School (Tokai, Japan)

Year 2016
DateEventsthMay 30

11 AONSA Facility Directors’ Meeting (Mianyang, China)

May 31

16th AONSA EC Meeting (Mianyang, China)

Jul 10-14

American Conference on Neutron Scattering (Long Beach, CA, USA)Nov 15-19

8th AONSA Neutron School (Mumbai, India)

Nov 1712th AONSA Facility Directors’ Meeting (Mumbai, India)

Nov 1817th AONSA EC Meeting (Mumbai, India)

Year 2017
Date

EventsJuly 9-13

ICNS-2017 (Daejeon, Korea)

July

13th AONSA Facility Directors’ Meeting (Daejeon, Korea)

July

18th AONSA EC Meeting (Daejeon, Korea)

Nov

14th AONSA Facility Directors’ Meeting (Bangkok, Thailand)

Nov

19th AONSA EC Meeting (Bangkok, Thailand)

7. Closing remarks
In closing the meeting, President W-H Li congratulated S-M Choi on becoming President andthanked him for his service as Vice-President over the last two years. He also thanked C Lingfor his ongoing service as Secretary, D Chen for his ongoing service as Treasurer and H Setofor his service as Public Relations Officer.
S-M Choi thanked W-H Li for his leadership of AONSA over the last two years and presented
him with a gift as a token of his appreciation. He also thanked H Seto for his service as PublicRelations Officer and presented him with a gift.
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