PUBLIC BID FOR THE SPONSORSHIP OF THE ITALIAN NATIONAL DAY 2022 ORGANIZEDBY THE EMBASSY OF ITALY TO JAPAN-The Embassy of Italy to Japan
HAVING REGARD to Art. 29 of the Italian Presidential Decree n. 54/February
1, 2010 allowing Diplomatic and Consular Missions to sign sponsorshipcontracts with public or private entities, enterprises, associations,foundations, private citizens and in general any subject, Italian or foreign, notinvolved in activities in conflict with the public interest;-HAVING CONSIDERED the opportunity, based on the interest showed by anumber of Italian and foreign enterprises to organize promotional initiatives
in cooperation with the Embassy, with the possibility to promote their image
and to sponsor institutional and promotional events organized by thisEmbassy;-AWARE of the interest of the Italian community in Japan to adequately
celebrate the anniversary of the Italian National Day, as a way to re-launch
the Italian system in Japan during the Covid-19 emergency;-AWARE of the need to ensure that the reception be organized in such forms
and provisions as to fully comply with the current health control measures inforce within both Italian and Japanese regulations, aimed at combating thespread of COVID -19 pandemics;

OFFERSthe opportunity to sign sponsorship contracts with the Embassy, aimed at acquiring
advertising spaces on the occasion of the Italian National Day 2022
1 - AIMThe National Day reception will take place at the Embassy of Italy on Thursday, June 2nd2022. The exact time will be notified later on. Date may vary under specificcircumstances.
The reception will host representatives of the diplomatic corps accredited in Japan,
Japanese official institutions, exponents of the academic, of the entrepreneurial andcultural circles in Japan, representatives of Japanese media and of the Italian communityin Japan.
The event will be promoted through the Embassy official website and on the Embassy
official social media (Instagram, Twitter and Facebook). Adequate advertising spaces willPag. 1 di 4

be provided during the event to those who adhere to this public bid. Please refer toPoint no.3 for details and conditions.
2 - GENERAL REQUIREMENTS FOR THE SPONSORSHIP
Public and private subjects are eligible to submit their expression of interest for thesponsorship on condition that they comply with the following requirement:- Absence of conditions of impossibility to seal deals with Public
Administration as well as absence of any other circumstances considered bylaw as detrimental or restrictive of such dealing capacity (Art. 80 Italian
Legislative Decree 50/2016).
3 - SPONSORSHIP
Public and private subjects interested in sponsoring the Italian National Day Reception
for the year 2022 will receive visibility in proportion to their contribution. Due toorganizational needs visibility will not be granted to donations considered inadequate
compared to the size of the event and to the number of guests. Sponsorship offers incash and “in-kind” (services, facilities, logistics, high-quality Italian food and beverage, If
needed for the reception) will be accepted. Visibility will be granted accordingly to thefollowing levels:
DIAMOND SPONSOR, minimum contribution of JPY 1.000.000 (one million):- opportunity to display company’s products/promotional material during theItalian National Day celebration through modalities to be agreed with theEmbassy;- opportunity to display the company’s logo on the Italian National Day invitation;- opportunity to display the company’s logo in maximum graphic dimensions onbackdrops to be set up during the event;- 8 selected guests to be invited to the National Day reception (invitations sent by
the Embassy).
GOLDEN SPONSOR, minimum contribution of JPY 500,000 (five hundred thousand):- opportunity to display the company’s logo on the Italian National Day invitation;- opportunity to display the company’s logo in medium graphic dimensions on
backdrops to be set up during the event;- 6 selected guests to be invited to the National Day reception (invitations sent by
the Embassy).
SILVER SPONSOR, minimum contribution of JPY 200.000 Yen (two hundred thousand):- opportunity to display the company’s logo in small graphic dimensions on
backdrops to be set up during the event;- 4 selected guests to be invited to the National Day reception (invitations sent bythe Embassy).
Any offer for sponsorship of a lower amount will be evaluated by the Embassy.

Pag. 2 di 4

4 - SUBMISSION OF SPONSORSHIP OFFERS
Sponsorship offers:- must be submitted by filling in the form provided hereafter (see Attachment tothis Notice). Such form must be signed by the company legal representative andbe sent to the Embassy mail addresses: econaff.tokyo@esteri.it (CC:ammcont.tokyo@esteri.it) along with his/her copy of a valid ID;- must be submitted by March 28th, 2022;- must indicate the amount intended to be offered to the Embassy as sponsorship;- must be accompanied by the declaration confirming the absence of adverse orrestrictive conditions to the sponsor’s contractual capability (according to Art. 80of the Italian Legislative Decree 50/2016 – See Point no.2 on previous page);- must include the sponsor’s commitment to take on all responsibilities andobligations related to and deriving from its own brand display;- must include the “Information to be provided where personal data are collectedfrom the data subject” (Art. 13 GDPR (EU) 2016/679), dated and signed by thelegal representative (see Attachment to this Notice).
With their submissions, bidders consent to the processing of their personal data incompliance with Italian Legislative Decree n. 196/2003 and with the GDPR (EU)2016/679 for all procedural requirements.
Conditional or incomplete offers (i.e. offers without signature) will be excluded.
5 - SPONSORSHIP OFFERS EVALUATIONThe sponsorship offers, received within the deadline set in this Notice (see Point no.4),
are evaluated and assessed by the Embassy according to the principles of economicity,
cost effectiveness, fairness, equality of treatment, transparency, proportionality.
In consideration of the special nature of the event that forms the subject of this Notice,
the Embassy may accept more than one sponsorship.
6 - RIGHT TO REJECT SPONSORSHIPSThe Embassy is entitled to reject any sponsorship offer in case:a) the Embassy deems the sponsorship could be in conflict with its
institutional/diplomatic activity and/or violate Italian Laws andPrinciples;b) the Embassy deems the advertisement text and/or image could bias or
be prejudicial to its image or its initiatives;c) the Embassy deems the offer is not acceptable for any general reason;d) the offer contains political, syndicalist, philosophical or religious
propaganda;e) the offer contains offensive messages, including expressions offanaticism, racism, hate, threat or intolerance;f) the offer does not satisfy the event’s organizational needs.
7 - SPONSORSHIP CONTRACT
The sponsorship contract is signed between the Sponsor and the Embassy.
Under no circumstances can any other subject replace the Sponsor in the said contractof sponsorship – unless authorized by the Embassy with a written statement.

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The interested subject could be sanctioned by the relevant authorities should theEmbassy verify his/her offer and related declarations be false. In such case, any benefits
coming thereof would cease to exist.
If, for any reason not depending on the Embassy, the reception will not take place thesponsorship amount already transferred to the Embassy will be refunded.
Tokyo, 28 February 2022

The Ambassador of Italy
Gianluigi BenedettiThis Notice was displayed on the Notice Board of the Embassy on February 28, 2022 andon the same day was also published on the Official Website of the Embassy(http://www.ambtokyo.esteri.it/ambasciata_tokyo/it/).

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To the Embassy of Italy in JapanI, the undersigned, _______________________________________________________________,(name and surname of the legal representative of the company )_______________________________________________________________,_______________(name of the company),
Address: _______________________________________________________________________(address of the company)
E-mail / Tel. ____________________________________________________________________(contact e-mail and telephone)declare that the aforementioned company intends to join the public bid for sponsorships
related to the celebration of the Italian National Day organized by the Embassy of Italy inTokyo in 2022
I declare that the company __________________________________________________________(name of the company),
Option 1
offers an amount of Japanese YEN ________________________________(in numbers)____________________________________________________________ (in letters)
Option 2
states its willingness to sponsor the Italian National Day to be held in 2022 with the following in-kind
contributions:_______________________________________________________________________________(please specify)
Equivalent to the value of (in Japanese YEN) ___________________________________________(in numbers and letters)
Under my responsibility, I hereby certify that there are no prejudicial or restrictive
conditions to the contractual capacity of the sponsor according to article 80 of Law Decree n.
50/2016 of the Italian Republic.
The Company _____________________ (name of the company) agrees to cope with all theresponsibilities and obligations related to and following the brand display.
Place, date
Signature: ________________________
Please attach hereafter a copy of a valid ID of the company legal representative.
_____________________________
Contact person :E-mail of the contact person:
Telephone of the contact person:

PROTECTION OF PHYSICAL PERSONS IN THE PROCESSING OF THEIR PERSONAL DATA

Regulation (EU) 2016/679, art. 13
The processing of personal data is subject to the principles of lawfulness, correctness andtransparency in order to protect the fundamental rights and freedoms of physical persons. In view ofthis, please note the following:
1. The data is held by the Italian Ministry of Foreign Affairs and International Cooperation (MAECI)
acting in this instance through the Embassy of Italy in Tokyo, 2-5-4 Mita, Minato -ku, Tokyo 1088302, embassy.tokyo@esteri.it, tel. 03-3453-5291.
2. The Italian Ministry of Foreign Affairs and International Cooperation has a personal dataprotection officer who, in case of questions or complaints, can be contacted at Ministero degliAffari Esteri e della Cooperazione Internazionale, Piazzale della Farnesina 1, 00135 Rome, tel.
0039 06 36911 (switchboard), e-mail: rpd@esteri.it; certified email: rpd@cert.esteri.it.
3. The personal data requested are necessary for the evaluation of the sponsorship offers received
for the organization of the celebration of the National Day in 2022.
4. It is mandatory under the Italian regulations to provide the said data. Any refusal to provide therequested data will entail the exclusion from the evaluation process of the said sponsorship offers.
5. Appointed staff members will process the data manually and/or automatically.
6. By signing this attachment, the interested party gives his/her consent to the treatment of the datain order to carry out the necessary process of evaluation. The interested party gives also his/herconsent to the communication of the aforementioned data to the competent local authorities fortheir verification.
7. The data will be held for a maximum period of 5 years starting from the date of receipt. This
deadline is suspended in the event of legal proceedings.
8. The interested party may request the access to their personal data and, If necessary, request theircorrection by submitting a specific request to the Embassy of Italy (contact details in point 1). Theinterested party must notify to the personal data protection officer at the Italian Ministry of Foreign
Affairs that the aforementioned request has been made (contact details in point 2).
9. If the interested party believes that his/her rights have been violated, he/she can file a complaint
with the personal data protection officer at the Italian Ministry of Foreign Affairs (contact details
in point 2). Alternatively, he/she may apply to the Italian data-protection Authority (Piazza diMonte Citorio 121, 00186 Roma, tel. 0039 06 696771 (switchboard), e-mail: garante@gpdp.it,
certified email: protocollo@pec.gpdp.it) or to the judicial authorities.
[Place, date]
I confirm that I have read and accept the information in this document…………………………………………………….….