Notification of Rights under FERPAThe Family Educational Rights and Privacy Act (FERPA) affords students certain rights withrespect to their education records. (An “eligible student” under FERPA is a student who is 18 yearsof age or older or who attends a postsecondary institution.) These rights include:
1. The right to inspect and review the student's education records within 45 days of the day theUniversity receives a request for access.
Students should submit to the registrar, dean, head of the academic department, or otherappropriate official, written requests that identify the record(s) they wish to inspect. TheUniversity official will make arrangements for access and notify the student of the time andplace where the records may be inspected. If the records are not maintained by theUniversity official to whom the request was submitted, that official shall advise the studentof the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student
believes is inaccurate.
Students may ask the University to amend a record that they believe is inaccurate. They
should write the University official responsible for the record, clearly identify the part of therecord they want changed, and specify why they believe it to be inaccurate.
If the University decides not to amend the record as requested by the student, the University
will notify the student of the decision and advise the student of his or her right to a hearing
regarding the request for amendment. Additional information regarding the hearing
procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the university discloses personally identifiable
information from the student's education records, except to the extent that FERPA
authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials
with legitimate educational interests. A school official is a person employed by theUniversity in an administrative, supervisory, academic or research, or support staff position(including law enforcement unit personnel and health staff); a person or company withwhom the University has contracted (such as an attorney, auditor, or collection agent); a
person serving on the Board of Trustees; or a student serving on an official committee, suchas a disciplinary or grievance committee, or assisting another school official in performing
his or her tasks. A school official has a legitimate educational interest if the official needs toreview an education record in order to fulfill his or her professional responsibility.
Upon request, the University discloses education records without consent to officials of
another school in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged
failures by Truman State University to comply with the requirements of FERPA. The nameand address of the Office that administers FERPA is:Family Policy Compliance OfficeU.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Directory Information Policy
At its discretion Ottawa University may provide directory information in accordance with theprovisions of the Family Education Rights and Privacy Act. Directory information is defined as that
information which would not generally be considered harmful or an invasion of privacy if disclosed.
Ottawa University designates the following items as Directory Information:
Category I:
Category II:
Category III:

Name, address, telephone numbers, and email addresses of student andparent, dates of attendance, classification, course schedule, class lists, andphotographs.
Previous institution (s) attended, major field of study, awards, honors,degrees and dates of degrees conferred.
Past and present participation in officially recognized athletics and activities,
physical factors (height and weight of athletes), date and place of birth.

The University may disclose any of those items without prior written consent unless notified inwriting by the student prior to the request for disclosure. Students may withhold directory
information by contacting the Registrar and placing a directory restriction on their records.
Ottawa University’s FERPA policy is available for review athttps://myottawa.ottawa.edu/ics/Resources/Student_Consumer_Information. Questions concerning this law andthe University’s procedures regarding release of academic information may be directed to the Registrar’s Office at (800)755-5200.
Please contact the Registrar’s office at registrar@ottawa.edu or 800-755-5200 with questions