Minutes for the 25th AONSA Executive Committee Meeting
Date: November 28 (Saturday), 2020
Time: Sydney 14:00 -; Japan & Korea 12:00 -; China 11:00 -; Indonesia 10:00 -; India 8:30 Place: Online via ZOOM (hosted by B Kennedy in Australia)
Meeting URL:
https://korea-ac-kr.zoom.us/j/86115493802?pwd=MFlCMm9RVk8xZ1NpZWxCNlQ5bVA5Zz09

Participants: 21[Board Members]
Dongfeng Chen (President; CNSS; CIAE)
Taku J Sato (Vice President; JSNS, Tohoku U)
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)
David Cortie (Public Relations Officer; ANBUG, U. Wollongong)
S. M. Yusuf (Member-at-Large; NSSI; BARC)
Brendan Kennedy (Past President; ANBUG, U. Sydney)[Members]
Tracy Rushmer (ANBUG; Macquairie U)
Hesheng Chen (CNSS; IHEP)
Evvy Kartini (BATAN) on behalf of Eddy Giri Rahman Putra (INSS, BATAN)
Kazuhisa Kakurai (JSNS, CROSS)
Soo-Hyung Choi (KNBUA; Hongik U)
Chun-Chuen Yang (TWNSS; Chung Yuan Christian University)[Observers]
Jamie Schulz (ANSTO)
Fangwei Wang (CSNS)Sun Kai (CARR) on behalf of Yuntao Liu (CARR)
Masayasu Takeda (JRR3/JAEA)
Apichate Maneewong (Thai Community; TINT)
Vyacheslav Em (ROSNEUTRO, Kurchatov I)[Special Observers]1

Hideki Seto (AONSA Office; KEK)
Kenji Nakajima (J-PARC/KEK)[Apologies]
Yun Liu (ANBUG, Australian NU)
Darminto (INSS, Institute of Technology)
Iwan Sumirat (BATAN)
Dhananjai Pandey (NSSI; ITT BHU)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)
Jian Gong (CMRR)
Toshiya Otomo (J-PARC/KEK)
Wanchuck Woo (HANARO)
P. U. Sastry (BARC)

Schedule
November 28 (Saturday) on Sydney local time
14:00-14:10 Opening Remark (D. Chen)
14:10-14:15 Approval of Agenda
14:15-14:20 Report on the Minutes of the 24th AONSA ECM on ZOOM (J.-H. Chung)
14:20-16:00 Discussion and Decisions
16:00-16:15 Coffee Break
16:15-17:15 Discussion and Decisions
17:15-17:30 Facility Reports (Summary from FDM)
17:30-18:15 Reports from Neutron Associations
18:15-18:30 Closing Remark (D Chen)

2

Items for Discussions and Decisions
JH Chung reported the minute of the 24th EC meeting, which was held on June 20th via Zoom.
Corrections were made on the dates within the schedules of the AONSA Prize 2021 andAONSA Young Research Fellows 2021-2022. The minute was approved by the members.
1. Process matters- D Chen reported on the AONSA Online Board Meeting on October 23, 2020, where theboard members had decided to propose the organizers of the next ICNS meeting inArgentina to postpone the conference by one year. They also agreed to suggest thatthe organizers should provide a short online workshop in 2021 to remind andencourage the community to join the ICNS 2022. D Chen contacted the localorganizers with the suggestions. (On October 28, 2020, the local organizers officiallyannounced the postponement of the ICNS to the new dates on August 21-25, 2022.)
2. Formal matters- No items discussed in this meeting.
3. Report from the AONSA Office (Appendix 2)- Hideki Seto reported the activities and status of the AONSA Office. The EC
members approved the report.
4. Financial matters (Appendix 3 – the report file was not received)- H Chou reported on the Annual Fee and Budget Plan. The annual fees were paid off
by all seven members, and additional donations were made by four members. He
mentioned that AONSA YRF funds were not spent this year due to the coronavirus
situation. He is expecting to spend more in the next year.
-D Chen suggested using AONSA funds to update the AONSA webpage to make it
more readable and attract young people. Following are the suggestions made.
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Updating web links for member societies and facilities (S Yusuf, D Cortie)
Identifying target audience of the AONSA webpage (D Cortie)
Hiring a graphic designer to add higher quality layout and graphics (D Cortie)
Adding links and menus for online neutron courses (JH Chung)
Adding videos introducing neutron facilities in the region (CC Yang)
Providing webinar talks from the webpage (E Kartini)3

5. Asia-Oceania Conference on Neutron Scattering (Appendix 4)-H Chen reported on the status of the preparation for AOCNS 2023, which will beheld on November 13 - 17, or 20 – 24, 2023 in Dongguan, China.

6. AONSA Young Research Fellows (Appendix 5)- T Sato reported on the results of the AONSA Young Research Fellow selection
process. The candidates were recommended by the selection committee: Dr. Teng Lu(Australian NU, ANBUG) applying to work on AMATERAS at J-PARC; Dr. Indri
Badria Adilina (Indonesian Institute of Science, INSS) applying to work on
QUOKKA/PELICAN/EMU at ANSTO, and Dr. Rezwanual Haque (U of Sunshine
Coast, ANBUG) applying to work on SANS/MPR at CSNS. The selections havebeen approved by the facilities, which members approved.
- The questions were raised followed by discussions for the issues below.
 How long the approvals should be valid in case the candidates cannot travel due
to extended coronavirus situation: There are no fixed period for the validity ofthe approval.
 Who will pay for the health insurance of the facility visit: The candidates should
pay for themselves.
 Who will pay for an isolation cost in case the YRF travels under the coronavirus
situation: While it is likely that visas will not be issued under such situations, theboard will discuss the feasibility to pay for it in case the necessary arises.
7. AONSA Prize 2021 (Appendix 6)- T Sato reported on the results of the AONSA Prize 2021 selection process. Theselection committee nominated Professor Robert A. Robinson (previously at ANSTO)
as the winner of the AONSA Prize 2021. The members approved the nomination.
-T Sato reported on the interim summary of discussions among the Prize selection
committee members on the AONSA Mid-Carrier Award. The target career may beover 10 years after receiving PhD, filling the gap between the YRF and the AONSAPrize. The prize will be awarded every two years. The rules are not yet finalized, andthe discussions will continue for some more time.

8. AONSA Neutron School (see within Appendix 4)- F Wang reported on the status of the 12th AONSA Neutron School, which will beheld at CSNS campus in Dongguan, China, on October 25-31, 2021. The number ofstudents admitted will be 40 including 20 from China, and the registration fee will be
USD400 including accommodation and meals. (see Appendix 4)4

-JH Chung suggested video-recording the lectures, which may be provided on theAONSA webpage later, which F Wang agreed to consider.

9. AONSA Newsletters and Homepage (Appendix 7 – the report file was not received)-D Cortie reported on the maintenance and updates on the AONSA Webpage. TheNewsletter Vol 12. No 1 was posted online in last June. The weblinks for INSS andKNBUA are broken as of now.

-D Cortie suggested removing the list of e-mail addresses from the AONSA webpage,
which otherwise may be exploited by spammers. He set up the AONSA page onLinkedIn.

-The due for next newsletter article submission will be December 16th. He suggested
putting the newsletter articles on AONSA webpages, which will make them moreaccessible.

-To provide online courses from the AONSA webpage, D. Cortie suggested amigration to a new subscription costing USD69.99/month (USD44.99 for the firsttwo months) providing 120 GB of space. The members agreed to the newsubscription plan of the webpage.

-To provide lecture videos on the AONSA webpage, JH Chung will contact lecturersof the past AONSA Neutron School and ask for video recording on their lectures.
The upcoming Neutron School organizers will be asked to video-record the lectures.

10. Activities Related to SE Asia and Other Non-member Countries-N/A

11. Report on the 20th Neutron Facility Directors Meeting (Appendix 8)- K Nakajima reported on the 20th Facility Directors Meeting, which was held on theprevious day.
12. Cooperation with IUCr and IAEA
-N/A

13. Cooperation with NSSA and ENSA
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-

N/A

14. Cooperation with AOFSRR-N/A

15. Promotion of diversity in AONSA-The AONSA statement on equality and diversity is available on the AONSA webpage.
JH Chung encouraged the members to appoint more female delegates wheneverreappointments become necessary.

16. Calendar of AONSA Activities (Appendix 1)-With the hope that the international travel restrictions will be lifted sometime soon, the26th EC meeting is expected to be held in Indonesia in June, 2021, or nearby. The 27th EC
meeting is expected to be held in Dongguan, China, during the AONSA Neutron School.

<Reports from Neutron Associations and communities>
The activities of the member societies and observer communities were reported in thefollowing list.
- ANBUG (T. Rushmer) (Appendix 9)- CNSS (H. Chen) (Appendix 10)- INSS (E Kartini) (Appendix 11 – the report file was not received)- JSNS (K Kakurai) (Appendix 12 – the report file was not received)- KNUBA (S.-H. Choi) (Appendix 13)- NSSI (S. M. Yusuf) (Appendix 14 – the report file was not received)- TWNSS (C.-C.Yang) (Appendix 15 – the report file was not received)- Thailand (A. Maneewong) (Appendix 16 – the report file was not received)- Malaysia (A. A. Mohamed) – no report at this meeting-Russia (V. Em) (Appendix 17)

18. Meeting close6

D. Chen thanked all the Board and EC members and observers for their contributions andparticipations in the 25th EC Meeting.

7Appendix 1: Calendar of AONSA Activities
Year 2020
Date

EventsthJun 19

19 Facility Directors’ Meeting (ZOOM)

Jun 2024th AONSA EC Meeting (ZOOM)Oct 12-

12th AONSA Neutron School (CSNS) - postponed?

Nov 2720th Facility Directors’ Meeting (ZOOM)

Nov 2

25th AONSA EC Meeting (ZOOM)Year 2021
Date

EventsstTBD

21 Facility Directors’ Meeting (Indonesia)

TBD

26th AONSA EC Meeting (Indonesia)

TBD

12th AONSA Neutron School (CSNS, China)

TBD

22nd Facility Directors’ Meeting (CSNS, China)

TBD

27th AONSA EC Meeting (CSNS, China)

8