Minutes of the 16th AONSA Executive Committee Meeting
Date: 09:00-15:30, May 31 (Tuesday), 2016
Place: CSNS, Dongguan, China
Participants: 18[Board Members]
Sung-Min Choi (President; KNBUA; KAIST)
Kazuyoshi Yamada (Vice-president; JSNS; KEK)
Chris Ling (Secretary; ANBUG; U. Sydney)
Dongfeng Chen (Treasurer; CNSS; CIAE)
Hsiung Chou (Public Relations Officer; TWNSS National Sun Yat-Sen U)[Members]
Darminto (INSS; Institute of Technology, Surabaya)
Yoshiaki Kiyanagi (JSNS; Nagoya U)
Jae-Ho Chung (KNBUA; Korea U)
Ya-Sen Sun (TWNSS; National Central U)[Observers]
Toshiji Kanaya (J-PARC)
Mitsuhiro Shibayama (JRR3)
Jamie Schulz (ANSTO)
Chang-Hee Lee (HANARO)
Yuntao Liu (CARR)
Fangwei Wang (CSNS)
Guang-ai Sun (CMRR)[Special Observers]
Hideki Seto (KEK)
Yuanbo Chen (CNSS)

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[Apologies]
Wen-Hsien Li (Past President; TWNSS; NCU)
Hesheng Chen (CNSS; IHEP)
Saibal Basu (Member-at-Large; NSSI; BARC)
Evvy Kartini (BATAN; Indonesian community)
Erich Kisi (ANBUG; U Newcastle)
S.M. Yusuf (NSSI; BARC)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)
Kookheon Char (KNBUA; Seoul National U)
K.G. Suresh (NSSI; IIT Bombay)Group photo of the 16th EC Meeting at the CSNS in Dongguan, China, on May 31 2016

2Minutes
The meeting opened at 0905 on May 31, 2016.
AONSA President Sung-Min Choi welcomed participants to the 16th Executive Committee
meeting, and thanked the organisers in Dongguan. He extended a particular welcome Prof
Darminto, representing the Indonesian Neutron Scattering Society (INSS) as a formal
member of AONSA for the first time.
The AONSA Secretary, Chris Ling, formally presented the Agenda and the Minutes of theprevious meeting, which were accepted unanimously. He noted a change in the AONSA
Office whereby Chiyoko Yanada would now work alongside Chikako Doda. Hideki Seto
would continue to act in a liaison role between the Office and the EC. Sung-Min Choi
thanked Hideki Seto, and also Toshiji Kanaya for continuing to allow the AONSA Office tooperate at J-PARC.
Formal matters
Sung-Min Choi first noted the passing of Prof Sutiarso, and extended his condolences to hisfamily and friends. This was a great shock and loss, and he would be missed by the AONSAcommunity. Darminto also spoke of the loss to the Indonesian community in particular, andnoted that he was himself a classmate of Sutiarso. An in memoriam prepared by Edy GiriRachman Putra is presented in Appendix 2.
Sung-Min Choi presented a proposal to define the Duties of Members-at-Large on theAONSA Board. Specifically, the Proposed Duty Statement to be added to the AONSA Rules
was:“The Members-at-Large shall participate in Board discussions and shall perform
such duties as the Executive Committee or Board may assign.”
This proposal was accepted unanimously. Chris Ling implemented the change on the AONSA
website.
In response to the increased number of member societies of AONSA from 6 to 7, AONSA
Vice-President Kazuyoshi Yamada (Chair of Selection Committees for AONSA Award and3

Young Research Fellows) introduced a proposal to increase the number of Selection
Committee Members for the AONSA Prize and YRF. Specifically, the proposal was to change
the Rule for the AONSA Prize and YRF from:“3a. The SC shall consist of six members chaired by the AONSA Vice President whileother four members shall be appointed by the EC. Their term shall be two years (oneselection cycle). A member can be reappointed for the next selection cycle (up to twocycles for four years).”
to“3a. The SC shall consist of seven members. The Chair shall be the AONSA Vice
President and the other six members shall be appointed by the EC. Their term shallbe two years (one selection cycle). A member can be reappointed for the next
selection cycle (up to two cycles for four years).”
This proposal was accepted unanimously. Chris Ling implemented the change on the AONSA
website.
Financial matters
AONSA Treasurer Dongfeng Chen presented the Annual Fee and Budget Plan (Appendix 3)
and the AONSA Prize Fund and Budget Plan (Appendix 4). He thanked Chikako Doda fromthe AONSA Office for her invaluable help, and noted that he had engaged a professional
financial expert this year to ensure that all the accounts were in order.
The financial reports were accepted unanimously. Sung-Min Choi thanked Dongfeng Chen
and noted that the expenses for the YRF were $2000 lower than expected in 2016 due to thewithdrawal of one awardee.
AONSA Prize 2017 (K Yamada)
AONSA Vice President Kazuyoshi Yamada reported on nominations for the SelectionCommittee for the AONSA Prize 2017 (Appendix 5). Nominations would be called for inmid-June 2016, with a deadline mid-August. The Prize would be awarded at ICNS-2017 inKorea.
AONSA Young Research Fellows

4Kazuyoshi Yamada reported on nominations for the Selection Committee for the AONSAYRF 2017 (Appendix 6). Nominations would be called for in mid-June 2016, with a deadline
at the end of August.
Asia-Oceania Conference on Neutron Scattering
Hsiung Chou reported in the status of TWNSS preparations to host AOCNS-2019 (Appendix7). The conference will take place from 11-15 November, 2019.
AONSA Neutron School
Secretary Chris Ling presented Saibal Basu’s report (in his absence) on NSSI preparations forthe 8th AONSA school to be held in India in October 2016 (Appendix 8). Toshiji Kanaya
noted that the MLF School (which is also an international neutron school) would be held inJapan the following week.
ICNS2017 in Korea
Jae-Ho Chung presented a report from the organizers of the ICNS2017 meeting in Korea(Appendix 9).
AONSA Newsletters and Homepage
AONSA Public Relations Officer Hsiung Chou presented a report on the AONSA Newsletterand Homepage (Appendix 10).
Activities Related to SE Asia and Other Non-member Countries
Sung-Min Choi noted that the Thai community was still intending to host a AONSA EC andFDM in 2017. He also noted that a new Observer would be welcome from the Singapore
community; Chris Ling undertook to make enquiries about a suitable candidate. Finally,
Sung-Min Choi noted that one application for the YRF in 2016 was received from Vietnam,
although this applicant was unfortunately not eligible due to not having a PhD.
Neutron Facility Directors Meeting

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AONSA FDM Chair Yuntao Liu presented the Report on the 11th FDM (Appendix 11).
Calendar of AONSA Activities
Chris Ling presented the current state of the AONSA Calendar (Appendix 1).
Venue for the 17th, 18th and 19th EC Meetings
The 17th, 18th and 19th EC Meetings will be held in India, Korea and Thailand respectively.
Reports from Neutron Associations
The following reports were presented.
-ANBUG (C Ling for E Kisi, not attending) (Appendix 12)
CNSS (D Chen) (Appendix 12)
INSS (Darminto) (Appendix 13)
JSNS (Y Kiyanagi) (Appendix 14)
KNUBA (J-H Chung) (Appendix 15)
TWNSS (Y-S Sun) (Appendix 16)

In concluding the meeting, AONSA President Sung-Min Choi thanked all participants, thelocal organisers and CSNS. He invited all members to contact him at any time with new idea
and suggestions for AONSA.
The meeting closed at 1530 on May 31, 2016.

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Appendix 1: Calendar of AONSA Activities
Year 2016
DateEventsthMay 30

11 AONSA Facility Directors’ Meeting (Dongguan, China)

May 31

16th AONSA EC Meeting (Dongguan, China)

Jul 10-14

American Conference on Neutron Scattering (Long Beach, CA, USA)Nov 1712th AONSA Facility Directors’ Meeting (India)

Nov 1817th AONSA EC Meeting (India)

Nov 15-19

8th AONSA Neutron School (India)

Nov 22-26

Neutron and Muon School (Tokai, Japan)

Dec 1-2

16th JSNS Annual Meeting (Nagoya, Japan)

Dec 5-6

AINSE-ANBUG Neutron Science Symposium (Lucas Heights, Australia)

Year 2017
Date

EventsFeb 22-26

HANARO Winter School (Daejeon, Korea)

Mar 10-13

7th Taiwan-Japan Joint Meeting on X-ray and Neutron Scattering

May 26HANARO Symposium (KAERI, Korea)

July

13th AONSA Facility Directors’ Meeting (Daejeon, Korea)

July

18th AONSA EC Meeting (Daejeon, Korea)

July 9-13

ICNS-2017 (Daejeon, Korea)

Nov

13th AONSA Facility Directors’ Meeting (Bangkok, Thailand)

Nov

19th AONSA EC Meeting (Bangkok, Thailand)

Dec 2-3

17th JSNS Annual Meeting (Fukuoka, Japan)

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