Minutes of the 7th AONSA Executive Committee Meeting
Tsukuba International Congress Center, Tsukuba, Japan
November 20, 2011

Contents
Main Text of Minutes ---------------------------------------------------------------------------------- 2
Appendix 1 Report from President J.W. White ---------------------------------------------------- 11
Appendix 2 Rules for nomination of EC members and observers ------------------------------ 13
Appendix 3 Modification of AONSA Article 5.1 Board ----------------------------------------- 14
Appendix 4 Nominations of the next EC members and observers (2012-2013) -------------- 15
Appendix 5 Procedures to Decide the Host and Location of AOCNS -------------------------- 16
Appendix 6 Rules for Annual Membership Fee ---------------------------------------------------- 17
Appendix 7 AONSA Budget Plan: Annual Membership Fee ------------------------------------ 18
Appendix 8 AONSA Budget Plan: AONSA Prize Fund ------------------------------------------ 22
Appendix 9 Report for the AONSA Prize ---------------------------------------------------------- 24
Appendix 10 Report from the organizer of 4th AONSA Neutron School 2011 at ANSTO -- 27
Appendix 11 Report from the organizer of 5th AONSA Neutron School 2012 in China ---- 31
Appendix 12 Report from the Organizing Committee of 1st AOCNS -------------------------- 33
Appendix 13 Report from the organizer of Instrument Scientist Workshops at 1st AOCNS- 35
Appendix 14 Notes from 2nd Asia-Oceania Neutron Facility Directors Meeting ------------- 37
Appendix 15 Letter from President J.W. White to Professor Nordin Hasan ------------------- 40
Appendix 16 Report on the IUCr 2011 in Madrid ------------------------------------------------- 42
Appendix 17 President J.W. White’s report for his meeting with ENSA Executives --------- 44
Appendix 18 President J.W. White’s communication with President of ENSA regarding
ICNS2017 ------------------------------------------------------------------------------- 46
Appendix 19 Letter from President of KAERI to President J.W. White about ICNS2017 --- 49
Appendix 20 Letter from President J.W. White to President of KAERI about ICNS2017 --- 50
Appendix 21 Cooperation with Association of Asia-Pacific Physical Societies --------------- 52
Appendix 22 Calendar of AONSA Activities ------------------------------------------------------- 54
1

The 7th AONSA Executive Committee Meeting
Date: 9:30-12:30, November 20 (Sunday), 2011
Place: Tsukuba International Congress Center, Tsukuba, Japan
Participants: 23[Board Members]
John White (President, ANU)
Yasuhiko Fujii (Vice-President, CROSS)
Sung-Min Choi (Secretary, KAIST)
Wen-Hsien Li (Treasurer, NCU)
[former Board Members]
Mahn Won Kim (former President, KAIST)[Members]
Ki Bong Lee (POSTECH)
Toshiji Kanaya (on the behalf of K. Yamada, Kyoto U.)
Chris Ling (U. Sydney)
Brendan Kennedy (U. Sydney)
Keng Liang (NCTU & NSRRC)
Samrath L. Chaplot (BARC)[Observers]
Masatoshi Arai (J-PARC/JAEA)
Mitsuhiro Shibayama (JRR3/Tokyo U)
Kye Hong Lee (HANARO/KAERI)
Robert Robinson (ANSTO)
R. Mukhopadhyay (BARC)
Dongfeng Chen (CARR/CIAE)
Fengwei Wang (Institute of Physics, CAS)
Edy Giri Rachman Putra (on the behalf of Gunawan, BATAN)
Abdul Aziz Mohamed (Malaysian Nuclear Agency)[Special Observer, for this EC Meeting]
Hideki Seto (KEK; Next EC Member candidate nominated by JSNS)
Haihong Xia (CIAE, Director of Nuclear Physics Department)[AONSA Office]Junko Akutsu

2

(Photo taken right after the 7th EC meeting at the Tsukuba International Congress Center)31. Opening Remarks by President John White
The meeting was started with opening remarks of President, John W. White. The great
efforts of Japanese colleagues for their excellent preparation of the 7th EC meeting and the
1st AOCNS were highly appreciated by all the EC participants. This was followed by selfintroduction of participants.
2. Approval of Agenda
The agenda of the 7th AONSA EC meeting was approved by the EC.
3. Report of the Minutes of the 6th AONSA EC Meeting in Indonesia
The minutes of the 6th AONSA EC meeting in Indonesia, which was approved by the EC
through email communications previously, were distributed to all the EC participants in
hard copies.
4. Report from President
President John W. White expressed his sincere thanks to all the Board and EC members
and observers for their great efforts and contributions to many successful AONSA
activities over the last few years. (Appendix 1)
5. Reports of the AONSA Office.
Recent activities of the AONSA office were reported to the meeting, which include- Virtual Board Meeting held in October 2011.
- AONSA Homepage updates by Junko Akutsu (Secretary of AONSA office)6. Discussions and Decisions
6.1 Formal matters
6.1.1 Rules for nomination of EC members and observers
The modification of rules for nomination of EC members and observers, which wasapproved in the 6th EC meeting in Indonesia, was reported to the EC. It was noted thatthe rule includes a statement that “The observers from neutron facilities or major
projects should be the facility director or his/her nominee. These neutron facilities or
major projects should be open to users in the Asia-Oceania Region.” (Appendix 2)
6.1.2 Modification of AONSA Articles (Article 5.1 Board)
The Board proposed to have an extra member of the Board for "public relations" tocope with the increasing activities of AONSA. This person will be responsible for
AONSA Newsletter as Editor, updating Web, reporting our activities to Neutron News
4

and etc. This was approved by the EC and the AONSA Article 5.1 was modified
correspondingly. (Appendix 3) It was pointed out that, to define the role of Public
Relation Officer more clearly, “etc” should be clarified. This will be done before theterm of Public Relation Officer begins.
It was agreed by the EC that the modification of AONSA Articles is in accordance with
the Article 7 Modifications of Articles.
6.1.3 Nominations of the next EC members and observers
Nominations of the next EC members and observers were made (Appendix 4) andapproved by the EC, except those which need further time or considerations (CNSS andTWNSS).
It was reported by D. Chen that the formation of Chinese Neutron Scattering Society(CNSS) under Chinese Physical Society is at its final stage of official approval. Once
the CNSS is officially formed, it plans to join AONSA as a regular member. Presidentof CNSS is expected to write a formal letter to President of AONSA, expressing theirintention to join AONSA as a regular member. Once received, it will be discussed in thenext EC meeting for a formal approval.
There was a suggestion by Keng Liang for a new EC observer position representing the
NSRRC/Taiwan (which will operate a neutron user program for the SIKA, a triple axis
spectrometer installed at ANSTO). It was pointed out that while the NSRRC has anelement of neutron facility (operation of user program), the proposed EC observer
position makes things unbalanced with other similar cases (AONSA has allowed only
one observer for each major neutron facility even if the facility has neutron instruments
managed by a few different organizations, for examples, J-PARC (JAEA, KEK and
Ibaraki prefecture) and JRR3 (JAEA and ISSP/Tokyo U)). It was suggested by the EC
and agreed by the delegates of TWNSS that Taiwanese colleagues would re-discuss theEC members from TWNSS to have one from the user side and the other from the
NSRRC program.
The Board nominated Wim Klooster (President of Crystallography Society ofSingapore) as an EC observer for 3 years, which was agreed by the EC.
Note: It was pointed out that EC observer position can be granted to someone who
represents organization relevant to AONSA but not to an individual person. It was also
pointed out that we need clearer definition for the eligibility for observers.
56.1.4 Nominations of the next Board members
The next Board members were nominated and approved by the EC.
The next Board Members (2012-2013)• President : Yasuhiko Fujii (JSNS, CROSS)• Vice-President: Wen-Hsien Li (TWNSS, NCU)
• Secretary: Sung-Min Choi (KNBUA, KAIST)• Treasurer: Samrath Chaplot (NSSI, BARC)• Public Relations Officer: Chris Ling (ANBUG, U. Sydney)• Former President: John White (ANBUG, ANU)
6.1.5 Rules to select the host of AOCNS
The voting procedure was agreed by the EC and added into the Rules to select the hostof AOCNS. (Appendix 5)
6.1.6 Rules for Annual Membership Fee
The revised rules for annual membership fee (which was approved in the 6th EC) werereported. (Appendix 6) It was noted that the regular annual membership fee is still USD
2,000.
6.2 Process matters
There were no additional matters
6.3 Financial matters6.3.1 Annual Fee and Budget report
The annual membership fee and budget plan (Appendix 7) were reported by Treasurer,
W.-H. Li, and approved by the EC.
6.3.2 AONSA Prize FundThe current status of AONSA Prize fund was reported by Treasurer W.-H. Li (Appendix
8). The contributions of NSRRC, HANARO, ANSTO, Mitsuhiro Shibayama, Mahn
Won Kim and KNBUA to the AONSA Prize Fund (USD 16,000 in total) were greatly
appreciated by all the EC participants.

66.4 AONSA Prize
The preparation of AONSA Prize Award Ceremony and details of expenditures was reported
by Vice-President Y. Fujii (Appendix 9). The expense of each award is expected to be about
USD 8,000. The great efforts of Vice-President Y. Fujii were highly appreciated by all the EC
participants.
6.5 AONSA Neutron School
6.5.1 Report from the organizer of the 4th AONSA Neutron School at ANSTO
A report from the organizer of the 4th AONSA Neutron School 2011 at ANSTO (Joseph
Bevitt, Appendix 10) was presented by Rob Robinson to the EC. The school attended by
31 students was very successful. President John W. White expressed his sincere thanks to
the organizers and all the financial contributors including IAEA, AINSE and Australian
government. Masa Arai expressed sincere thanks to ANSTO for taking over the 4th school
which was cancelled due to earthquake and tsunami in Japan in March 2011. The great
efforts of the school organizers were highly appreciated by all the EC participants.
6.5.2 Report from the organizer of the 5th AONSA Neutron School 2012 in China
A report from the organizer of the 5th AONSA Neutron School 2012 in China waspresented by Dongfeng Chen (Appendix 11). It was noted that many departments in
Beijing U. and Tsinghua U. are interested in the neutron school. The great efforts of theorganizers were highly appreciated by all the EC participants.
6.6 Asia-Oceania Conference on Neutron Scattering (AOCNS)
6.6.1 Report from the Organizing Committee of the 1st AOCNS in Japan
T. Kanaya, Chair of the 1st AOCNS, gave a summary of the 1st AOCNS including
sessions, registrations, and voluntary donations of participants for AONSA (Appendix 12).
All the EC participants were very pleased to see that the sessions are excellently arranged,
the total number of registration is very impressive (over 500), and the total amount ofvoluntary donation is expected to be about USD 4,000. The great efforts of Japanesecolleagues were highly appreciated by all the EC participants. Also, the strong supports of
the AOCNS participants for AONSA (through voluntary donations) were highly
appreciated.
Report from the Organizer of Instrument Scientists Workshop during 1st
AOCNS
M. Shibayama, the organizer of the Instrument Scientist Workshop (ISW), gave asummary of the ISW (Appendix 13). It was noted that instrument scientists were strongly

6.6.2

7

interested in the workshop. All the EC participants greatly appreciated the hard work of
M. Shibayama to prepare the workshop. The efforts of directors’ meeting, which initiatedthe ISW, were also highly appreciated.
6.6.3 Proposals for the 2nd AOCNS in 2015
Three excellent presentations by Chris Ling (ANBUG), Samrath Chaplot (NSSI) andHsiung Chou (TWNSS) to bid for the 2nd AOCNS were made at the EC. The great effortsof three societies to prepare their biding and presentations were highly appreciated by all
the EC participants. After questions and answers, secret voting by the EC Members weremade and Sydney, Australia which received more than a half of votes, was selected as thehost of the 2nd AOCNS.
6.7 AONSA Newsletters
It was noted that the 2nd issue of AONSA Newsletter in 2011 (Vol. 3, No. 2) will be publishedafter the 1st AOCNS, early December 2011. This will allow us to report various activities of
the 1st AOCNS immediately. It was suggested and agreed that Chris Ling (who is elected as
the Public Relation Officer) will start to work as the Editor of AONSA Newslettersimmediately.
6.8 Activities Related to SE Asia
To promote the neutron science activities, the Board nominated Wim Klooster (President of
Crystallography Society of Singapore) as an EC observer for 3 years. This was agreed by the
EC. It was also suggested and agreed by the EC that we invite one representative fromThailand to the 8th EC meeting in Malaysia.
6.9 Neutron Facility Directors’ Meeting
The efforts for Facility Directors Meeting were highly appreciated by the all the EC
participants.
(Note: The 2nd Facility Directors meeting was held in the evening of November 20, 2011 andthe Notes from the 2nd Facility Directors meeting are included in these minutes as reference
information, Appendix 14)
6.10 Possible collaboration with IAEA, ICSU and IUCr
6.10.1 Issues on IAEA TC and ICSU proposals
It was noted that the facility directors’ meeting will be a good starting point to work on a
new IAEA TC proposal (which should be submitted in 2012 for its operation during
2014-2016). Considering the current top officers of ICSU, we may have a good support8

for our ICSU proposal as well. President J.W. White agreed to write to Professor Nordin
Hasan (Director, Regional Office for Asia and the Pacific) reiterating AONSA’s wish toparticipate in ICSU activities for Neutron Science Training -Asia-Oceania Region.
(Note: This letter was sent on December 2, 2011, Appendix 15)
6.10.2 Report on the IUCr 2011 in Madrid
The report on the IUCr 2011 by S. Kennedy was presented to the EC (Appendix 16). All
the EC participants were very pleased to see that AONSA was well presented in the
IUCr 2011. The great efforts of S. Kennedy for presenting AONSA at the conference
and preparing the excellent report were highly appreciated by all the EC participants.
6.11 Cooperation with NSSA and ENSA
6.11.1 President J.W. White’s report for his meeting with ENSA Executives
President J.W. White gave a report on his meeting with ENSA executives during the
ECNS meeting, July 21, 2011 in Prague (Appendix 17). It was noted that the meeting
was very fruitful and this kind of meeting will be mutually beneficial for both AONSA
and ENSA. The great efforts of President J.W. White were highly appreciated by all theEC participants.
6.11.2 President J.W. White’s communication with President of ENSA on ICNS 2017
A letter from M. Steiner, President of ENSA, to President J.W. White, stating the
ENSA’s support for ICNS 2017 in Asia-Oceania Region was presented to the EC(Appendix 18). The strong support of ENSA for the ICNS 2017 in Asia-Oceania region(Korean bid) was highly appreciated by all the EC participants. A letter from Keith
McEwen, an organizer of ICNS 2013, to President J.W. White was presented to the EC
as well, which supported the ICNS2017 in Asia-Oceania region. This was also highly
appreciated by all the EC participants.
Ki-Bong Lee, President of KNBUA, explained the current efforts of Korean colleagues
to prepare the bid for the ICNS2017 and expressed sincere gratitude for AONSA’s strong
support and great efforts. He emphasized the importance of collective efforts of AONSA
to make it successful. A letter from Youn-Ho Jung, President of KAERI, was delivered
to President J.W. White during the EC, which stated KAERI’s full support for the
ICNS2017 (Appendix 19).
(Note: On December 3, 2011, President J.W. White sent a letter to President of KAERI,
stating AONSA’s support for KAERI-KNBUA bid for ICNS2017. Appendix 20)
Rob Robinson suggested that facility directors in the Asia-Oceania region (including
Masa Arai and Rob Robinson) make a single voice for Korean bids in global Facility
9Directors’ network.
6.11.3 Plan for AONSA, ENSA, NSSA Presidents’ Meeting during the 1st AOCNS
It was noted that the 2nd Three Presidents’ meeting was planned to be held on November
23, 2011, during the conference. (The report on this meeting is presented in the AONSA
Newsletter Vol. 3 No. 2.)
6.12 Cooperation with AOFSRR
It was reported that Vice-President Y. Fujii planned to attend the 6th Workshop of AOFSRR,
Bangkok in October, 2011 but the workshop was postponed due to the unprecedented
flooding in Thailand.
6.13 Cooperation with Association of Asia-Pacific Physical Societies (AAPPS)
M. Arai briefly explained recent call for AAPPS divisions (Appendix 21).
The following comments were made,- A separate division for Neutron in AAPPS may not be necessary (R. Robinson).
- AONSA may have a relation with AAPPS which is similar to IUCr-Neutron relation andmay organize a satellite meeting during AAPPS conference (M. Arai).
- Since AONSA covers many disciplines, it may not be appropriate for AONSA to be amember of some organization for a specific discipline (K.B. Lee).
Due to limited time of the EC meeting, it was agreed that this issue should be discussed in thenext EC meeting.
6.14 Calendar of AONSA Activities (Appendix 22)
It was agreed by the EC that the place for the 8th EC meeting in spring 2012 is Malaysia(tentatively) and the place for the 9th EC meeting will be Beijing (during the 5th AONSA
Neutron School).
Abdul Aziz Mohamed will consult with his Malaysian colleagues regarding the 8th EC in
Malaysia before we fix it.
7. Closing Remarks
The 7th EC meeting (which was continued with lunch boxes) was ended with closing remarksby President J.W. White, acknowledging the great efforts of Japanese colleagues for nicely
arranging the EC meeting, and all the EC participants for making this meeting very fruitfuland successful.
(Note: Due to limited time of the EC, reports from Neutron Associations and Facilities wereskipped this time.)
10Appendix 1
Report from President J.W. WhiteAONSA Executive Committee No 7
Tsukuba Japan 20 November 2011
President’s Report
AONSA At Work
It has been a great privilege in the last two years to be a President of AONSA. We have seen
in 2011 that AONSA can work together in times of crisis and in times of calm, efficiently andwith good trust between all the contributing members. This is my lasting memory and hopefor the future.
The Board and EC have followed up many of the excellent recommendations and ideas from
EC5 in India to strengthen our organisation by mutual help. The adoption of suggestions for anuclear centre Directors Meeting in parallel with the EC was followed up at our meeting inIndonesia with good outcomes. Other actiona for co-ordination of meeting and proposal times
may follow! The operations of the Board through virtual meetings to prepare for EC
discussion has become more efficient. I give much praise to the Board members for all of
this – especially our Secretary Sung Min Choi.
Outreach from AONSA to the other neutron scattering associations in Europe and the UnitedStates began with an excellent meeting in Japan when the three Presidents happened tocoincide at J-PARC on 22 February 2011. I complement our Vice President Professor Fujii
for his strong activity extending AONSA’s connections to synchrotron and crystallographic
societies in our region. We have common interests with cognate societies and should
cooperate as far as possible. I am glad to see that the ECNS and NSSA Presidents will join us
at our first international science meeting AOCNS 2011. It is a pleasure to thank our Japanesecolleagues for all the work that they have done to bring together an exciting program and amajor workshop on instrument developments. At this EC meeting we will listen to proposals
for the next AOCNS. I thank all who have organised the strong response.
We have systematically moved our EC meeting to sites represented by members of the EC.
Both the EC meeting itself in Bandung, May 2011. We thank our Indonesian colleagues forthe warm welcome and perfect arrangements. The associated lectures given by EC andBoard members to students at the Institute of Technology Bandung was a great success. It
11was a pleasure to work with the ITB staff members - I hope in the future we can repeat thiskind of “double act” elsewhere. As mentioned above, we are glad that the nuclear centre“Director’s Meeting” was useful and hope that through it, in future, we will be able tointersect new developments in AONSA with the intentions of the centres themselves throughthis means.
This report cannot finish without my expressing my admiration – and I am sure that of thewhole EC - for our Japanese colleagues at the time of the great earthquake and tsunami.
Their subsequent courage and great efforts to rebuild neutron scattering in Japan are
remarkable. We wish them well for the next step and look forward to the tour of JRR-3 and JPARC as part of AOCNS.
I cannot fail to mention also the great and generous offer from Professor Rob Robinson and
the Bragg Institute to run the AONSA 2011 neutron school at short notice at the expected
time in early November. This was to have been held at J-PARC. By such commitment andthe many acts mentioned above AONSA shows its quality as an organisation and the EC canbase its confidence in AONSA’s future success.

12Appendix 2
Rules for nomination of EC members and observers
Nomination and Appointment of Executive Committee Members(Established on May 22, 2010)

1. EC Members
a. The Board on behalf of the EC requests nominations from the AONSA Member
Societies by the 2nd EC meeting in the 2nd year of any Presidency and informs the EC.
b. The EC is then formed for the next Presidency from those presented formally by current"paying regular member" society Presidents. Normally only members of the NominatingSociety can be nominees.
c. Secretary collects all the nominations and presents to the Board. President announces the
new Executive at the beginning of new Presidency.
2. EC Observers
Once one observer from each major neutron facility (which was listed as one of the major
neutron facilities in a previous term) is recommended, he/she will be honored
automatically unless there is any clear conflict.
3. Nominations
All nominations including observers should be made by each member association each twoyear at the 2nd EC meeting of the 2nd year of the term. For regions without associations,
the EC can formally nominate and decide.
The observers from neutron facilities or major projects should be the facility director or
his/her nominee. These neutron facilities or major projects should be open to users in the
Asia-Oceania Region.
4. Substitute of EC members during their term
In the case of new presidency of member Association, the current EC member (theprevious President of the member Association) can request the EC to nominate the new
President of member Association to participate the EC on the behalf of him/her. The
nominee will have full responsibility and rights of EC member.
5. Agreement:
Observer status is one way in which AONSA can welcome new associations. The EC
encourages movement from observer status of Societies to full membership to keep abalance of EC membership.

13

Appendix 3
Modification of AONSA Article 5.1 Board
During the recent virtual Board meeting (October 2011), the Board discussed the activities of
AONSA in the coming years and saw the need for an extra member of the Board for "public
relations" to cope with the increasing activities of AONSA. This person should be responsible
for AONSA Newsletter as Editor, updating Web, reporting our activities to Neutron News etc.
The Board think that this will help AONSA to be more efficiently operated and more
publicized.
Therefore, the Board proposes to have an extra member of the Board for “public relations”.
The AONSA Article that needs to be modified is Article 5.1 Board (red colored part). Article
7, which states the rules to modify AONSA Articles, is attached as reference information.

Article 5: Organisation of the Committee
5.1 Board
The Committee will nominate a Board which will represent the association between formal
meetings. It will comprise the President, the Vice-President, the Treasurer (and), the Secretary
and the Public Relations Officer. The holder of each of these positions will be elected by thecommittee from amongst the current registered delegates. The normal term of office will be 2
years. The President then becomes an ex-officio member of the Committee. In normal
circumstances, the Vice-President will succeed to the Presidency after 2 years. The immediate
Past-President and Past-Secretary should be advisors to the Board for one year. The
immediate Past-President is an ex-officio member of the Committee for this period. The
immediate Past-Secretary is an ex-officio member of the Committee without voting power forthis period.
Article 7: Modifications to the Articles
Any modification to the Articles of Association shall require the approval of more than one
half of all registered delegates at formal meetings of the committee. One month’s notificationin advance of any proposed modification is required.

* Note: The red colored are to be added. ‘(and)’ is to be removed.

14

Appendix 4: Nominations of the next EC members and observers (2012-2013)

KNBUA

ANBUG

JSNS

TWNSS

NSSI

Title

Name

Affiliation

Confirmation

Member #1

Prof.

Ki Bong Lee

POSTECH

O

Member #2

Prof.

Sung-Min Choi

KAIST

O

Observer#1

Dr.

Kye Hong Lee

HANARO/KAERIOFormerPresident

Prof.

John WhiteANU

O

Member #1

Prof.

Chris Ling

Univ. of Sydney

O

Member #2

Prof.

Evan Gray

Griffith Univ.

O

Observer#1

Prof.

Rob Robinson

Bragg Inst./ANSTOOPresidentProf.

Yasuhiko Fujii

CROSS

O

Member #1

Prof.

Toshiji Kanaya

Kyoto Univ.

O

Member #2

Prof.

Hideki Seto

KEK

O

Observer#1

Prof.

Masatoshi Arai

J-PARC/JAEA

O

Observer#2

Prof.

Mitsuhiro
Shibayama

JRR-3/Tokyo Univ.

O

Member #1

Prof.

Wen-Hsien Li

NCU

OMember #2

Prof.

Hsiung Chou

National Sun Yat-Sen
Univ.

O

Member #1

Prof.

Samrath L. Chaplot

BARC

O

Member #2

Dr.

Dhananjai Pandey

Banaras Hindu Univ.

O

Observer#1

Prof.

R. Mukhopadhyay

BARC

O

CSNS and

Observer#1

CARR*

Observer#2

BATAN

Observer#1

Dr.

GunawanBATANO

Observer#1

Dr.

Abdul Aziz
MohamedMalaysian Nuclear
AgencyO

Observer#1

Dr.

Wim Klooster

Malaysian
Nuclear
AgencySingapore
Community

President, Society for
Crystallography (Singapore)

Proposed by
the Board* Chinese colleagues announced that they are in the process of forming Chinese Neutron
Scattering Society (CNSS) and waiting for official approval from the mother organization.

15

Appendix 5
Procedures to Decide the Host and Location of
Asia-Oceania Conference on Neutron Scattering (AOCNS)(Revised on November 20, 2011)
1. Basic Principles
a. The host and location of AOCNS will be circulated in the Asia-Oceania Region.
b. Under normal circumstance, the host and location of AOCNS will be decided 4 years
ahead of time and will be announced in the AOCNS just before it.
c. The host and location of AOCNS will be decided in the AONSA EC meeting after
reviewing the conference proposals submitted by neutron societies in the Region.
d. Both paying regular member societies and non-paying observers can submit proposals.
2. Procedurea. The call for proposal should be announced one year ahead of the currently planned
AOCNS.
b. Conference proposals should be submitted to Secretary of AONSA by the application
deadline specified in the call for proposals. Under normal circumstance, the deadline
is one month before the AONSA EC meeting. Only one proposal is allowed for eachsociety.
c. The host and location of next AOCNS will be decided in the EC during AOCNS where
candidates should present their proposals with enough information and the results should
be announced at the end of the conference.
3. Voting Procedurea. 10 minutes of Presentation for each proposal at the EC.
b. Q & A (5 – 10 minutes depending on time available for this process).
c. Secret voting by the EC members.
i) Select the host based on the rank of votes.
ii) If none of proposals have half of votes or more, we vote for top 2 proposals again.

*Note: The blue colored parts are added to the rules.

16Appendix 6
Rules for Annual Membership Fee(Revised on May 19-20, 2011)
The AONSA annual membership fee is in the unit of USD 1,000, with the minimum fee as
two units. The use of units more than two can be specified by paying association or AONSA(if it is not specified by the donor).

This was agreed at the 6th EC meeting in Indonesia.

17Appendix 7
AONSA Budget Plan: Annual Membership Fee

18

19

20

21

Appendix 8
AONSA Budget Plan: AONSA Prize Fund

22

23

Appendix 9
Report for the AONSA Prize

The AONSA Prize 2011
The Selection Committee (SC) for the AONSA Prize 2011 received multiple nominees by thedeadline (February 28, 2011) and spent a few months to seriously review them. All of them are highly
qualified, reflecting the quality in our Asia-Oceania Region. Finally SC nominated Prof. Noboru
Watanabe as a recipient to the Executive Committee of AONSA held at Bandung, Indonesia on May
19, 2011 and SC’s nomination was officially approved. A recipient will be awarded a certificate,monetary prize ($5,000) and a plaque at the Prize Ceremony to be held on November 23 (18:0019:00), 2011 during the 1st AOCNS at Tsukuba, Japan where his Prize Lecture is also planned.
--------------------------------------------------------------

Noboru Watanabe
Scientific Consultant of JAEA, Emeritus Professor of KEK
Citation: “For his pioneering development of accelerator-based neutron sources andinstrumentations, and his great contribution to the establishment of neutron science community andfinally to the realization of one of the most powerful pulsed neutron scattering facility at J-PARC.”
Noboru Watanabe received his B.Sc. degree from Tohoku University in 1958 and became Research
Associate of School of Engineering in 1961 and of Laboratory of Nuclear Science in 1969, Tohoku
University in Sendai. In 1971 he was promoted to Associate Professor and during his stay atLaboratory of Nuclear Science he built one of the world first pulsed neutron sources by employing
pulsed electron beams impinging on a production target based on the electron linac. In 1979 hebecame Professor of Booster Synchrotron Utilization Facility, High Energy Physics Laboratory(KEK; the present High Energy Accelerator Research Organization) in Tsukuba and built the world
first user-dedicated pulsed neutron facility KENS based on a spallation source combined with theproton synchrotron.

24

As Director of KENS he conducted users program of this facility open to a wide variety of research
fields and trained many young scientists who are now core members of major facilities anduniversities.
Such his pioneering development of pulsed neutron sources and instrumentations made profound
impact on the following worldwide facilities such as IPNS and ISIS. After his retirement from KEK in
1995, he moved to Japan Atomic Energy Research Institute (the present Japan Atomic Energy Agency
JAEA) where a new joint project of research complex based on a high intensity proton accelerator
was planned between JAEA and KEK. This project was funded in 2001 and then he devoted himself
to the construction and R&D of accelerators, neutron target/moderator and neutron instruments byfully utilizing his expertise, leading to the successful completion of Japan Spallation Neutron Source
at J-PARC in 2008.
He served as member/chair of many major international committees such as ICANS, and ICNS as
well as members of international advisory committees for major projects/facilities worldwide. He also
promoted the bilateral UK-Japan Collaboration Program between ISIS and KENS with which a large
number of Japanese students/scientists have been trained and then they are now actively involved in
the front lines of the community.

EXPENDITURES for AONSA Prize (JPY 80 / US$)JPY 5,540 (US$ 70; Certificate)
12,600 (US$ 158; Leather holder for certificate)
150,000 (US$ 1,875; Mold for medal costing only first time)
24,000 (US$ 300; Nickel-plated bronze medal)
2,500 (US$ 32; Silk ribbon for medal)
400,000 (US$ 5,000; Monetary prize)
50,000 (US$ 625; Travel support for winner)-------------------------------------------------------JPY 644,640 (US$ 8,058; Total)
Originally we planned a pure silver medal, but it must be nickel-plated to protect surface
oxidization. Therefore, its appearance will be similar to the nickel-plated bronze which ismuch cheaper by a factor of 1/4.
We learned by cost estimation that a mold for our original medal costs much more than amedal. However, it costs only once and the mold will be used repeatedly so that the next
medal in 2013 will cost JPY 26,500 (US$ 332). The mold is AONSA’s property.
25

If we estimate the next expenditures in 2013, it will be US$ 5,560 excluding travel support.
Therefore, the balance after payment of the present prize will be able to cover one more time.
Roughly speaking one-time expense will be US$ 8,000.
The voluntary contribution to the fund will be available from Japanese institutions which hav
e not made their contributions due to some legal procedures so far.

Prize Certificate (not yet signed by the President) and Medal (front and back faces)

26

Appendix 10
Report from the organizer of the 4 AONSA Neutron School 2011 at ANSTO
th

27

28

29

30

Appendix 11
Report from the organizer of the 5th AONSA Neutron School 2012 in China

AONSA Neutron School @ Beijing <tentative plan>
2011.10.22
Dongfeng CHEN

1. Dates and Place
Dates: Oct. 22 (Mon), 2012 –Oct. 26 (Fri), 2012
Place: China Institute of Atomic Energy (CIAE) and Peking University（PKU）

2. Budget
CIAE、CSNS、CHPS、PKU

3. Accommodation
Guest House (@PKU), Beijing.

4. Dining
Guest House (@PKU), Beijing.

5. (a) International Advisory Board (executive of AONSA)
Australia (ANBUG (The Australian Neutron Beam Users Group)
John White (Australia Nat. U., Australia)
Rob Robinson (ANSTO, Australia)
Branden Kennedy (, Australia)
CNSS (The Chinese Neutron Scattering Society )Dingsheng Wang (IOP, CAS)
Dongfeng Chen (CIAE,CNNC)
Yuanbai Chen (IHEP, CAS)JSNS (The Japanese Society for Neutron sciecne)
Yasuhiko Fujii (JAEA, JAPAN)
Kazuyoshi Yamada (Tohoku U, JAPAN)
Korea (KNBUA; The Korean Neutron Beam Users Association)
Mahn Won Kim (KAIST, Korea)
Ki Bong Lee (POSTECH, Korea)
INSS (The Indian Neutron Scattering Society)
Samrath L. Chaplot (BARC, India)
Dhananjai Pandey (Banaras Hindu University, India)

31

(b ) Executive Committee
Chair: Dingsheng Wang (IOP of CAS, Chair of CNSS)
Vice Chair: Hesheng Chen (IHEP of CAS, director of CSNS)
Dongfeng CHEN (CIAE, Director of Neutron scattering facility of CARR)
Chun-Loong (Tsinghua University)
Secretary: Yuntao LIU (CIAE)

6. Programa. Lectures: material (science oriented)
1. General Introduction
2. Neutron source (reactor-CARR, pulse-CSNS & CHPS)
3. Neutron optics/polarization, neutron detection
4. Overview of material science
5. Overview of soft matter science
6. Industrial applications
b. Parallel courses (methodology)
Diffraction (powder)
Inelastic scattering (triple axis)
SANS & Reflectivity
Residual stress/radiographyc. Laboratory Course (tutorial; candidates)
Powder diffraction: CIAE-HRPD (CIAE : Kai SUN)
Inelastic scattering: CIAE-TAS (CIAE : Zhanhua WU and Lijie HAO)
Small-angle scattering: CIAE-SANS (IOP of CAS：He CHENG and CIAE : Li ZHANG)
Reflection: CIAE-NR (IOP of CAS：Guangcui YUAN and CIAE : Tianfu LI)
Residual stress: CIAE-Residual Stress: ((CIAE : Junhong LI)
d. Presentation
Group presentation in an auditorium
e. Excursion
Forbidden City, Summer Palace

7. Facility
Lecture rooms: Meeting Room (Peking University) (pre-reserved on 2012.10.8)
Personal computer: at least 10,
Software: Excel, power point, word

8. Informationhome page32

Appendix 12
Report from the Organizing Committee of 1st AOCNS
As scheduled, 1st AOCNS will be held in a period from November 20th to 24th in Tsukuba.
The details are shown in the HP of the conference (http://jparc.jp/MatLife/en/meetings/1stAOCNS/index.html).
We report some information and statistics (October 31st) of the conference.
1) Meetings of Committees
The joint meeting of the organizing and local organizing committees was held on May 23rd.
The local program committee meeting was held on August 9th.
The local organizing committee meeting was held on August 25th.
The joint meeting of the organizing and local organizing committees was held on October 5th.
(The abstract submission and early bird registration was closed on September 10th).
The local organizing committee was held on October 27th.
2) Sessions and related meetings in AOCNSScientific Sessions: 24Facility Reports
Opening and Closing Sessions
Global Cooperation IGlobal Cooperation IIAONSA Prize Ceremony and AONSA Prize Lecture

7th AONSA Executive Committee Meeting will be held at 9:30 - 12:30 on November
20th, 2011 (Sun.)
Instrument Scientist Workshop (ISW) will be held at 13:00 ~ 16:00 on November 20th,
2011 (Sun.)
Regional meetings of Korea, Australia, Taiwan, China, India and Japan will be held on
November 22nd (Tue.) 17:40-21:00

3) Summary of oral and poster presentations

Plenary talks: 4
Keynote lectures: 24Invited talks: 30
Oral presentations: 46Poster presentations: 416

334) Registration Summary
Total number: 496
AONSA countries (Japan: 297, Korea: 67, Australia: 45, India: 18, China: 12, Taiwan: 29,
Indonesia: 7, Malaysia: 3)
Other countries (USA: 4, Germany: 3, France: 3, Czech 2, U.K.: 1, Sweden: 1,
Argentina: 1)5) Total voluntary AONSA fee: 320,000 (JY)6) Financial Supports:
Registration fee waived
Total number: 25(Japan: 0, Korea:0, Australia:0, India: 17, China: 0, Taiwan: 0, Indonesia: 6, Malaysia: 2)
Travel expense supported
Total number: 21(Japan: 0, Korea: 0, Australia: 0, India: 13, China: 0, Indonesia: 6, Malaysia: 2)
The organizing committee appreciates the cooperation of AONSA member and observercountries.
Toshi Kanaya
Chair of the Organizing Committee
1st AOCNS

34

Appendix 13
Instrument Scientist Workshops (ISWs) at 1st AOCNS
1. Asia-Oceania Neutron Facility Directors Meeting
The inaugural Asia-Oceania Neutron Facility Directors Meeting was held as a parallel session
During AONSA EC Meeting in Bandung, Indonesia, May 20 - 21, 2011. The aim of the
Facility Directors Meeting is to provide tangible benefit to each other through enhanced
utilization of our neutron sources. Mechanisms for achieving this include co-ordination of ouruser programs, multilateral exchange of technical information and provision of support tousers of facilities that are at reduced capacity. The Facility Directors proposed to organize 1-2
instrumentation focused workshops immediately after AOCNS to promote direct exchange
between specialist instrument scientists at the member facilities. The aim, mission, and scopeof the workshop are as follows:(1) Instrument scientists would benefit from shared knowledge, particularly in respect ofcomplementary capabilities at other facilities in the region.
(2) This could be achieved by periodic workshops for instrument scientist. (e.g. as satellite
meetings of the Asia-Oceania Conferences on Neutron Scattering).
(3) These workshops should each have specific themes, and may be best run as invitational,
with 2-3 nominated representatives per facility.
(4) The first instrument scientist workshops (ISWs) were decided to be held as a satellite to
the AOCNS in Tsukuba by Prof. Shibayama, The University of Tokyo.
2. Instrument Scientist Workshops (ISWs)
After discussion among Japanese instrument scientists, it was agreed to hold eight instrument
scientist workshops (ISWs) covering (1) powder diffraction, (2) single crystal diffraction, (3)small angle scattering, (4) reflectometer, (5) triple axis, (6) TOF, (7) engineering
diffractometer, and (8) neutron imaging.
The workshops was scheduled to be held in the afternoon (13:00 -16:00) of Sun., Nov. 20,
just before Welcome reception (17:00-), at meeting rooms of Tsukuba Epochal, theconference venue. The details of ISWs are given below.
------- Instrument Scientist Workshops (ISWs) ------date and time: Sun. Nov. 20 13:00 - 16:00
place: meeting rooms at Epochal (406A, 406B, 405A, 405B, 407, 403, 404)
home page: http://www.issp.u-tokyo.ac.jp/labs/neutron/ISW_1stAOCNS/
example of agenda: (Agenda was prepared by each ISW. See the home page.)35

1. Self-introduction
2. brief report of the current status and future plan of the instrument (per facility or per
instrument)
3. possible activities among instrument scientists
For ex., conducting experiments with common (standard) samples to compare theperformance and calibrate the instruments, visiting other facilities to exchange ideas andknowhow, etc.
4. proposal to AONSA and/or facilities
At this stage, it is confirmed that more than 70 scientists will attend at one of ISWs. It is also
noted that anybody is welcome to participate in one of the ISWs. Minites of ISWs will bereported at the final session of AOCNS.
The coordinators(1) powder diffraction: T. Kamiyama (J-PARC/KEK), K. Ohoyama (Tohoku U.)(2) single crystal diffraction: Y. Noda (Tohoku U.), Ohara(J-PARC)(3) small angle scattering: M. Shibayama (U. Tokyo), J. Suzuki (CROSS)(4) reflectometer:, H. Seto (J-PARC/KEK)(5) triple axis: T.J. Sato (U. Tokyo), K. Iwasa (Tohoku U.)(6) TOF: K. Nakajima (J-PARC/JAEA), O. Yamamuro (U. Tokyo)(7) engineering diffraction: H. Suzuki (JAEA)(8) neutron imaging: Y. Kawabata (Kyoto U.)

36

Appendix 14
Notes from 2nd Asia-Oceania Neutron Facility Directors Meeting,in conjunction with the AONSA Executive Meeting
Tsukuba, Japan, 20 November 2011
Attendees:
CARR:
CSNS:
DHRUVA:
G. A. Siwabessy Reactor:
HANARO:
J-PARC:
JRR-3M:
OPAL:

Dongfeng Chen
Yuntao Liu
Fangwei Wang (for Hesheng Chen)
Samrath Chaplot
Eddy Giri Putra (for Iman Kuntoro)
Kye-Hong Lee
Masa Arai
Hideki Seto
Mitsu Shibayama
Rob Robinson (interim chair/facilitator)

Apologies:
CSNS:
G. A. Siwabessy Reactor:

Hesheng Chen
Iman Kuntoro37

1. Introductions
2. We agreed on the following Mission Statement for the Asia-Oceania Neutron Facility
Directors Meeting:
The aim of the Asia-Oceania Facility Directors meetings is to provide tangible benefit toeach other through enhanced utilization of our neutron sources. Mechanisms for achieving
this include co-ordination of our user programs, multilateral exchange of technicalinformation and personnel, and provision of support to users of facilities that are at
reduced capacity.
3. We agreed on the following Aim and Scope of Asia-Oceania Neutron Facility Directors
Meeting:• to coordinate activities in support of AONSA,• to provide an execution path for requests from AONSA EC,• to raise operational issues for the user communities to consider,• to coordinate requests to AONSA for support for our various initiatives,• to foster deeper discussion of our technical developments, and of specificissues related to provision of service to our user communities.
4. We agreed on the following criteria for eligible facilities and directors:
a. beam reactors with design thermal power ≥ 10MW, or;b. spallation neutron sources with design beam power ≥100kW; andc. have a stated policy of being open to scientific users from around the host country, if
not more broadly across the Asia-Oceania region
Each facility will be represented by one person, except in the case of J-PARC which by virtue
of its size and regional character will be represented by two persons.
5. Our relationship to AONSA: we see ourselves as a less formal entity that is independent
from AONSA, does not “report” to AONSA, but which will coordinate with AONSA,
especially through the individual contributions of the facilities as observers at the AONSAExecutive Committee.
38

6. The next 2 meetings (first and 2nd half of 2012) will be held with the AONSA Executive
Committee meetings in Malaysia (first half of 2012) and China (second half of 2012).
7. Formalising Chairmanship of the Facility Directors’ Group: We agreed that the chair
should rotate on an annual basis amongst the facility directors, and that the chair for 2012
should pass to Kye-Hong Lee (HANARO).
8. We discussed a matter arising from the minutes of the last meeting in Bandung, namelythat of exchanging information on proposal systems, deadlines and schedules.

Actions:
1. Develop schedule for future chairing of Facility Directors meetings, for 2013 and beyond(Kye-Hong Lee)
2. Exchange information with all other facility directors and AONSA on: (a) proposal
systems and deadlines; (b) source and instrument schedules (all facility directors)
Notes by Rob Robinson, 25 November 201139

Appendix 15
Letter from President J.W. White to Professor Nordin Hasan

40

41

Appendix 16
Report on the IUCr 2011 in Madrid
Report on the XXII Congress of the International Union of Crystallography.
The XXII Congress and General Assembly of the IUCr was held in Madrid from 22-30
August 2011. Nearly 2800 people gathered for the congress (including 1880 standard
participants, 360 students and 65 exhibitors). Representatives from 73 countries participatedin 98 microsymposia with 490 oral presentations and over 1500 posters. The Congressorganisers, the Congress Venue (Palacio Municipal de Congresos) and the city of Madrid are
to be congratulated for providing an excellent experience for the many foreign delegates.
Three of the four plenary lectures, were given by the 2009 Nobel Laureates in Chemistry(Thomas Steitz, Venki Ramakrishnan and Ada Yonath) on the structure and functional
properties of the Ribosome. The other plenary was given by Omar Yaghi on recent
developments in metal organic frameworks. In addition, 36 key note speakers discussed
recent highlights in various aspects of crystallography, including scientific disciplines ofchemistry, physics, materials science, nanotechnology, biochemistry, biology, medicine andmineralogy.
The Neutron Scattering Commission sponsored three of the microsymposia (Data reductionof Area Detector Measurements, Biological Neutron Scattering and Deuteration andComplementary use of Neutrons and Photons in Magnetism). Another six microsymposia
were part sponsored by the commission in collaboration with other commissions. Two of the
keynote speeches showcased neutron magnetic scattering (magnetic neutron crystallography
and frustration and spin-lattice coupling), and 75 of the oral presentations involved neutron
beam methods.
Overall the Asia-Oceania region was well represented at the congress with six of the keynote
speeches and 97 of the oral speeches involving scientists from the region.
The Chair of the IUCr Commission on Neutron Scattering (Marie-Teresa Fernandez-Diaz)convened an open commission meeting on the second day of the congress, bringing together
eight of the commission members and many other interested observers. The meeting wascalled to review recent activities of the commission and identify possibilities over the next
triennium to raise the profile of neutron scattering in the world of crystallography.
Celebration of the Laue Year (2012) and International Year of Crystallography (2013) areseen to provide ideal opportunities for promotion of neutron scattering. The congress marked
42the retirement of five of the commission members from the 2008 - 2011 period (including all
three representatives from the Asia-Oceania region; Takashi Kamiyama, Shane Kennedy and
P. S. R. Krishna). The two new representatives of the region for 2011-2014 are Garry
McIntyre and Yukio Noda. The Commission on Neutron Scattering has recently upgraded its
website (http://www.iucr.org/resources/commissions/neutron-scattering) to include copies of
all its annual reports, introductory information on neutron beam methods, web links to major
neutron sources, and also links to the AONSA website and the AOCNS conference website.
A new commission based on neutron scattering was established by the IUCr executive inJanuary 2011 and confirmed at the Congress. This is the Commission on Magnetic Structures,
which is chaired by Laurent Chapon. Its terms of reference are to establish standards for thedescription and dissemination of magnetic structures and their underlying symmetries, and todevelop software tools and databases for those working on magnetic structures. The webpage
http://www.iucr.org/iucr/commissions/magnetic-structures contains more information. The
Congress closing ceremony included awarding of 20 prizes for outstanding posters, and ahand over of the IUCr presidency from Sine Larsen to Guatam Desiraju. The next congress of
the IUCr is scheduled to take place in Montreal in 2014.

S J Kennedy, October 201143

Appendix 17
President J.W. White’s report for his meeting with ENSA Executives
Notes on the ECNS meeting 21 July 2011 in Prague
1.
2.
3.

Meeting chaired by Professor Michel Steiner opened at 16.30.
There were 20 people + JWW at the meeting.
He announced a number of items before the presentation by JWW on AONSA and theeffects on neutron scattering at J-PARC and JRR-3.
4. Decision on the next ENSA meeting, Athens either October 24-28 or 26-30 .
5. Other business transacted while JWW looked for Andrew Harrison .
6. Andrew Harrison presentation on a new WIKI type project to provide neutron scattering
information in a non-expert way as a resource. The target group would be the generalpublic but also high school to PhD level science students. The idea was rather like theneutron DVD and would be at a similar level but have the possibility to being updated.
7. The idea started through a discussion between neutron centre directors at the ICNS
meeting in Knoxville Tennessee where the facility heads agreed on the principles andeventually funding. Professor Jean-Pierre Gaspard has produced a paper which will becirculated to ENSA members defining the project. allee du 6 Aout 17, bat B5, B-4000
Liege 1, Tel +32 (0) 4 366 37 45, Fax +32 (0) 4 366 44 29, email JP.Gaspard@ulg.ac.be
8. Andrew says they need people to do it and therefore how much resources totally should
be calculated.
9. They need feedback from ENSA members to feed back to the facility managers. A ballpark figure of a few thousand euros per facility per year has been estimated for thebudget.
10. It is foreseen that one person would be chosen to manage the project in a WIKI process –that is with multiple inputs from time to time from contributors. This process would becontrolled by a committee to ensure quality of the inputs before posting .
11. Need for suggestions for a suitable person to act as the manager.
12. One member of the ENSA committee mentioned that for his centre they were alreadydoing something along these lines and the group urged an open communication so thateveryone helps everyone else was essential.
13. The next item on the agenda was about the new webpage for ENSA. The secretary spoke- the web address is www.neutron.ensa.eu.
14. The website will contain all notices of meetings, minutes etc. A suggestion from Adrian
Rennie that the abstracts of all conferences should be archived there and that apermission system should be set up for accessing.
44

15. Another point made was that material put on the website should be written in such a form
that it could be readily used by the editors of professional house journals such as Physics
Today, and chemical society journals as well.
16. JWW then made his presentation on the effects of the earthquake at Tokai on J-PARC
and JRR_3.
17. He then spoke about current radiation levels in Japan using two slides from Masa Arai’spresentation at the ECNS conference and the most recent information from Professor
Kayana (chairman of the AOCNS program committee) giving details dated 3.30pm 21
July 2011 on radiation levels in Tsukuba.
18. JWW had obtained printouts of this information (sent to JWW overnight on 20-7-2011)
and these copies were distributed to each member of the ECNS committee.
19. The request was made that they use this information when asked about the seriousness of
the radiation levels in Japan and particularly in relation to those wishing to attend the
AONCS meeting in November 2011.
JWW
21-7-1118.30

45

Appendix 18
President J.W. White’s communication with President of ENSA regarding ICNS2017
Date: Thu, 10 Nov 2011 08:27:36 +1100
To: "Ulrich, Maria" <maria.ulrich@helmholtz-berlin.de>
From: John White <jww@rsc.anu.edu.au>
Subject: Re: ICNS 2017
Dear Michael,
On behalf of AONSA may I thank you and ENSA for this support. It is a very tangible
evidence of how our Associations can cooperate across the world.
We look forward to seeinng you and to your participation in AOCNS in the next fortnight.
Yours sincerely,john
On behalf of Prof. Michael Steiner
Dear John,ENSA has discussed your proposal concerning ICNS 2017.
ENSA supports the Korean bit for hosting the ICNS 2017. However, I would like to remind
you that it was decided in Sydney that the ICNS should rotate around the continents. In thisscheme, the Asian Pacific region would be the place for ICNS 2017. Therefore, I suggest thatAONSA decides about this and we will support your decision.
We could briefly discuss this issue at our meeting in Tsukuba.
Looking forward to seeing your in Tsukuba.
With the best wishes
Michael46

President J.W. White’s communication with Keith McEwen (an organizer of ICNS2013)
Date: Mon, 15 Aug 2011 10:02:33 +0100
Subject: Re: ICNS 2017 (Korea)
From: Keith McEwen <keith.mcewen@ucl.ac.uk>
To: John White <jww@rsc.anu.edu.au>
Dear John,
Sorry for the delay in replying.

I was away last week.

It was good to see you in Prague.

My understanding is that there is an informal agreement that ICNS should maintain thepattern we have seen for some years of circulating through North America (Toronto 1997,
Knoxville 2009), Europe (Munich 2001, Edinburgh 2013) and Asia-Oceania (Sydney 2005).
So it would seem reasonable that ICNS 2017 should be held in Asia-Oceania. At ICNS
2009, the meeting of Facility Directors confirmed that ICNS 2013 should be held in Europe,and delegated the task for choosing the location to ENSA.
ENSA called for bids, which were circulated two months before an ENSA meeting held in
October 2009. At that meetings, 3 bids were presented, discussed, and voted on. My bid for
Edinburgh received a decisive majority of the votes cast.
If we follow this pattern, then I would expect that the choice of a location for ICNS2017 in
Asia-Oceania would be delegated to AONSA.
Best regards,
Keith
On 07/08/2011 20:32, "John White" <jww@rsc.anu.edu.au> wrote:
Dear Keith,
I was glad to meet up with you and Ushi in Prague. The attached is an e-mail that I sent toMichael Steiner before the ENSA meeting.
Could you tell me how one goes about signalling interest for the next ICNS after Edinburgh?.
As you see our Korean friends are quite interested to bid. AONSA would like to support
their bid.
Yours sincerely,
John

47

Date: Mon, 18 Jul 2011 15:23:32 +1000
To: steiner@helmholtz-berlin.de
From: John White <jww@rsc.anu.edu.au>
Subject: Fwd: ICNS 2017 (Korea)
Dear Michel,
I have just had this from Sung-Min Choi the Secretary of AONSA. May we put this on the
Agenda for the Thursday meeting please?
Yours sincerely,John
From: "Sung-Min Choi" <sungmin@kaist.ac.kr>
To: "'John White'" <jww@rsc.anu.edu.au>
Subject: ICNS 2017 (Korea)
Date: Sun, 17 Jul 2011 21:27:32 +0900
Dear John,
I suppose that you are in Prague to attend ECNS and ENSA Executive Meeting. As wediscussed during the EC meeting in Indonesia, could you tell the Executive of ENSA that
Korea would like to host the ICNS 2017 and AONSA support it ?
I wish I could attend the meeting but my schedule does not work for that.
I hope the conference and ENSA executive committee meeting are successful and enjoyable.
Best regards,
Sung-Min48

Appendix 19
Letter from President of KAERI to President J.W. White regarding ICNS201749

Appendix 20
Letter from President J.W. White to President of KAERI

50

51

Appendix 21
Cooperation with Association of Asia-Pacific Physical Societies
September 15, 2011
Call for AAPPS Divisions
At AAPPS the creation of the Division structure is under consideration, similar to APS and
EPS. At the previous AAPPS Council meeting the action to create Divisions was positively
agreed on. However, in Asia-Pacific areas many subfields do not have any visibleorganizations, so that it may take time to create a full-scale Division structure in AAPPS.
We, therefore, decided to create some Divisions (but not all) by starting to interact withorganizations where prototype Asian unions already exist. Your organization is one of theseexamples.
Please consider positively joining AAPPS as a founding member of one of theDivisions and take a lead in the establishment of that Division. Even if you join AAPPS asa Division, you may maintain the present style of organization as it is.
Also, I expect that there may be significant groups within national bodies, for example,
Women in Physics Group and similarly an Education Group, although not an Asian regionalgroup. If you know these groups, please let them know it to initiate to consider theformation of the Division.
At the previous AAPPS meeting, the formation of two types of Divisions has been discussed,
similar to the EPS as shown at the end of this document. They are a) “normal” Division thatoriginates from one scientific field and b) “interdivisional” Division that originates from one
issue or one type of facility while it can span over many sub-disciplines. Already existing(or about to be formed) candidate Divisions in Asia-Pacific areas are as follows:
Category #1 (based on a specific science field):
Plasma Physics, Astrophysics, Nuclear Physics (ANPhA), Applied Physics,
High Energy Physics
Category #2 (based on a broader science and/or sociological need):
Synchrotron Radiation (AOFSRR), Neutron Science (AONSA), Women in Physics(WGWIP), Physics Education
Also it was proposed that Division-based APPC Topical Meeting must be encouraged underthe endorsement of AAPPS.
The formation of a rigid Division structure shall be discussed and approved at the next
AAPPS Council meeting at Singapore in June of 2012. Prior to this meeting we will have aVideo AAPPS Council meeting in December/January. There, I would like to review the
progress of the Division formation.
Please take a look at the questionnaire on the next page.
back from you.

I am looking forward to hearing
Shoji Nagamiya
AAPPS President52

Preliminary Answers for AAPPS Divisions
1. Are you able to consider positively the formation of the Division and involvement in yourarea as a founding partner of a Division of AAPPS?
2. The next APPC (Asia Pacific Physics Conference) will be held in the summer of 2013.
Your active participation in a Division starting from this APPC meeting is highly desired.
Are you willing to contribute to this meeting?
3. What type of activities can you think of as a Division?
4. Any other comments on the formation of Divisions at AAPPS.

Example of EPS Divisions(EPS = European Physical Society)53Appendix 22

Calendar of AONSA Activities
Year 2011
Date

Events

2/20

AONSA Board Meeting (near Narita Airport, Japan)

2/23

AONSA-ENSA-NSSA Presidents’ Meeting (Tokai, Japan)

2/28

Deadline for nomination for the AONSA Prize

4/27
5/19-5/20

AONSA Newsletters Vol. 3, No. 1
The 6th AONSA EC Meeting (Bandung, Indonesia)

6/27-7/1

ICNX 2011 (Hsinchu, Taiwan)

7/17-7/22

European Conference on Neutron Scattering (Prague, Czech)

8/23-8/31
9/30
11/12-11/17
11/20

XXII Congress and General Assembly of the International Union of Crystallography(Madrid, Spain)
Deadline for proposal submission for the 2nd AOCNS
The 4th AONSA Neutron School (ANSTO, Australia)
The 7th AONSA EC Meeting (Tsukuba, Japan)

11/20-11/24
11/22-11/25
11/28-12/1
12/15

The 1st AOCNS (Tsukuba, Japan)
IAEA Technical Meeting (Tsukuba, Japan)
Polymer Conference (Bali, Indonesia)
AONSA Newsletters Vol. 3, No. 2

Year 2012
Date

EventsSpring

The 8th AONSA EC Meeting (Malaysia, tentatively)

7/29-8/2
10/xx
10/22-10/26

M2S-X (International Conf. on Mechanism and Materials of Superconductivity;
Washington DC, USA)The 9th AONSA EC Meeting (Beijing, China)
The 5th AONSA Neutron School (Beijing, China)

11/18-11/23

The 15th International Small-Angle Scattering Conference (Sydney, Australia)

12/2-12/6

The 11th Conference of the Asian Crystallographic Association (Adelaide, Australia)

Year 2013
Date
7/7-7/11

EventsThe 10th International Conference on Neutron Scattering (Edinburgh, UK)54