Minute for the 27th AONSA Executive Committee Meeting
Date: November 20 (Saturday), 2021
Time: Sydney 13:00 -; Japan & Korea 12:00 -; China 11:00 -; Indonesia 10:00 -; India 8:30 Place: Online via ZOOM (hosted by JH Chung in Australia)
Meeting URL:
https://korea-ac-kr.zoom.us/j/85869584915?pwd=bVRjekV5djJlb1RFVFlzNHNHazE1dz09

Participants: 23[Board Members]
Dongfeng Chen (President; CNSS; CIAE)
Taku J Sato (Vice President; JSNS, Tohoku U)
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)
David Cortie (Public Relations Officer; ANBUG, U. Wollongong)
S. M. Yusuf (Member-at-Large; NSSI; BARC)[Members]
Yun Liu (ANBUG, Australian NU)
Tianjiao Liang (CNSS; IHEP) on behalf of Hesheng Chen
Kazuhisa Kakurai (JSNS, CROSS)
Soo-Hyung Choi (KNBUA; Hongik U)
Dhananjai Pandey (NSSI; ITT BHU)
[Observers]
Jamie Schulz (ANSTO)
Fangwei Wang (CSNS)
Kai Sun (CARR)
Dong Liu (CMRR) on behalf of Jian Gong
Toshiya Otomo (J-PARC/KEK)
Masayasu Takeda (JRR3/JAEA)
Young Soo Han (HANARO)
Iwan Sumirat (BATAN)
Andrey Gubkin (M.N. Mikheev Institute of metal physics)1

[Special Observers]
Hideki Seto (AONSA Office; KEK)
Evvy Kartini (INSS, BATAN)
Indri B Adilina (INSS, BATAB)[Apologies]
Tracy Rushmer (ANBUG; Macquairie U)
Chun-Chuen Yang (TWNSS; Chung Yuan Christian University)
Darminto (INSS, Institute of Technology)
Eddy Giri Rahman Putra (INSS, BATAN)
P. U. Sastry (BARC)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)
Apichate Maneewong (Thai Community; TINT)

Schedule
November 20 (Saturday) on Sydney local time
13:00-13:10 Opening Remark (D. Chen)
13:10-13:15 Approval of Agenda
13:15-13:20 Report on the Minutes of the 26th AONSA ECM on ZOOM (J.-H. Chung)
13:20-15:00 Discussion and Decisions
15:00-15:15 Coffee Break
15:15-16:15 Discussion and Decisions
16:15-16:30 Facility Reports (Summary from FDM)
16:30-17:15 Reports from Neutron Associations
17:15-17:30 Closing Remark (D Chen)

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Items for Discussions and Decisions
1. Process matters- There was no item discussed in this meeting.
2. Formal matters- Dongfeng Chen and the board members nominated the following list to be the next
AONSA board, which will serve the term 2022/01/01 – 2023/12/31. The nomination
was approved by the EC members.
 President
Taku Sato (JSNS, Tohoku U)
 Vice President
S. M. Yusuf (NSSI, BARC)
 Secretary
David Cortie (ANBUG, U. Wollongong) Treasurer
Hsiung Chou (TWNSS, National Sun Yat-Sen U)
 Pub. Rel. Officer
Jae-Ho Chung (KNBUA, Korea U)
 Member-at-Large CNSS seat
 Member-at-Large INSS seat Past President
Dongfeng Chen (CNSS; CIAE)-The following is the list of member delegations and observers nominated for the term
2022/01/01 – 2023/12/31. The nominations were approved by the EC members.
 ANBUG CNSS INSS

 JSNS(1) Yun Liu (Australian NU)(2) David Cortie (U Wollongong)(Observer) Jamie Schulz (ANSTO)(1) Dongfeng Chen (CIAE)(2) Hesheng Chen (IHEP)(Observer 1) Kai Sun (CARR)(Observer 2) Fangwei Wang (CSNS)(Observer 3) Jian Gong (CMRR)(1) Darminto (Institute of Technology, Surabaya)(2) Eddy Giri Rahman Putra (BATAN)(Observer) Iwan Sumirat (BATAN)(1) Kazuhisa Kakurai (CROSS)(2) Taku Sato (Tohoku University)(Observer 1) Masayasu Takeda (JRR3)(Observer 2) Toshiya Otomo (J-PARC)
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 KNBUA NSSI TWNSS Thailand Malaysia
 Russia(1) Jae-Ho Chung (Korea University)(2) Soo-Hyung Choi (Hongik University)(Observer) Young Soo Han (HANARO/KAERI)(1) SM Yusuf (BARC)(2) D Pandey (IIT BHU)
(Observer) PU Sastry (BARC)(1) Hsiung Chou (Nat. Sun Yat-Sen University)(2) Chun-Chuen Yang (Chung Yuan Christian University)(Observer) Apichate Maneewong (TINT)(Observer) Abdul Aziz Mohamed (UNITEN)(Observer) Andrey Gubkin (MIMP)

3. Report from the AONSA Office (Appendix 2)- Hideki Seto reported the activities of the AONSA Office.
- Taku Sato explained the history and current status of the AONSA Office managed by
the JSNS and stationed at the J-PARC MFL. He discussed the recent changes in theenvironment demanding more formal arrangements. Based on this, he delivered therequest by the JSNS that AONSA write an official letter asking JSNS to run theAONSA Office in Japan.
--Jaime Schulz expressed the ANSTO’s willingness to financially contribute to runningof AONSA in the form, for example, AONSA website annual fee.
Toshiya Otomo explained that KEK IMSS has decided to take over running theAONSA Office from J-PARC MLF although both sides were willing to do so. Since
the two institutions are operating in the same building, there will be no cost oftransferring the office.
Dongfeng Chen, the President of AONSA, will write a formal letter to the Presidentof JSNS asking the JSNS to run the AONSA Office in Japan.

4. Financial matters (Appendix 3)- Hsiung Chou reported on the financial status of the AONSA including the Annual Feeand Budget Plan. The current balance of the AONSA account as of 2021/11/19 is
JPY11,072,552 which is approximately equivalent to USD98,200. Within the next six
months, new income of approximately USD26,000 is expected from 2022 annual feesand donations while expenses of USD6,000 or so are expected for the Young
Research Fellow the AONSA neutron school support.
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-The annual income and expense trends, respectively, between 2008 and 2021 werepresented as bar charts. It was noted that the average expense of the odd-numberedyears is significantly higher than the other due to the expenses related to AONSAPrize, Young Research Fellow, and/or AOCNS.

5. Asia-Oceania Conference on Neutron Scattering (Appendix 4 – file missing)- Tianjiao Liang reported on the preparation status of the 4th AOCNS, which will beheld in Dongguan, China, on November 13 – 18, 2023. The conference website isexpected to be published in July 2022.
- The AONSA EC meeting will be scheduled in the afternoon of November 12,Sunday. The FDM will be on either on Nov 11 or in the morning of Nov 12.
6. AONSA Prize 2023 (Appendix 5)- Taku Sato reported on the tentative plan of the AONSA Mid-career (AMC) researchaward, which will be awarded every two years to a person at the middle of theircareer to recognize outstanding scientific achievement. The AONSA Prize selection
committee will work as the AMC Prize selection committee as well.
- Discussions were made whether the limitation will be on the number of years afterPhD degree or the personal age.
- Taku Sato will circulate the updated proposal to the EC members via e-mails, which
will continue to be discussed at the next EC meeting.
7. AONSA Young Research Fellows (Appendix 6)- Taku Sato reported on the status of the YRF2022, the application of which closed on
Aug 31. While all three applicants selected J-PARC as their first choices, J-PARC
will accept only one fellow in 2022. The top-rated candidate is from Pakistan, which
belongs to the country list requiring Japanese government’s approval to be hosted atJ-PARC. J-PARC will try to obtain the approval for him, which may take some time.
In case Japanese government does not approve, the fellowship will be awarded to thesecond-rated candidate from China. The EC members approved the selections.
8. AONSA Neutron School (Appendix 7 – file missing)- Tianjiao Liang reported on the preparation status of the 12th AONSA Neutron School,
which will be held on June 13 – 19, 2022, at CSNS in Dongguan, China. The numberof students accepted on the venue will be 40 ~ 60 including 30 from China.
59. AONSA Newsletters and Homepage (Appendix 8)- David Cortie announced that the deadline for the newsletter reports is December 10,
2021. The article submissions are requested to be sent to aonsanews@gmail.com.
- David Cortie suggested the transfer of AONSA website from the current Japanesebased hosting to an English-based one. The current webpage also has an issue of SSL
certificate. He has set up a test webpage on www.cortie.net/aonsa_test with thepassword “NeutronsHaveNoCharge”.
- Jamie Schultz suggested that ANSTO will pay for the new AONSA web hosting
service. The members accepted and acknowledged the suggestion.
- David showed that the current hosting at Sakura.net costs ~ US$80 per year, while theGodaddy service, for example, charges USD7.89 per month for the Delux plan. (It isnoted after the meeting that Godaddy is not accessible from China.)- Jae-Ho Chung suggested that David Cortie and ANSTO prepare for the transfer ofAONSA webpage to a different hosting service, and report at the next EC meeting forfinal approval.
10. Activities Related to SE Asia and Other Non-member Countries- Dongfeng Chen discussed his engagements with other non-member counties, andsuggested the next board to recruit more members among Vietnam, Singapore,
Thailand, Mongolia, Philippine, etc.
11. Report on the 22nd Neutron Facility Directors Meeting (Appendix 9)-Jamie Schulz presented the summary report of the 22nd Facility Director’s Meeting,which was held on the previous day. He mentioned that all of six AONSA Young
Research Fellows from 2020 and 2021 have not yet travelled due to the coronavirus
pandemic.

-The 12th International Conference on Neutron Scattering will be held in Buenos
Aires, Argentina, on August 21-25, 2022, which most of the facility directors expect
to attend.

12. Cooperation with IUCr and IAEA
- Dong Chen discussed his engagement with IUCr and IAEA.
- Taku Sato proposed to host the group theory school of the IUCr’s Commission on
Magnetic Structures in near future once the coronavirus situations is finished. The
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proposal was received positively by the members and observers. Taku Sato will start
contacting the Commission about this matter.
13. Cooperation with NSSA and ENSA
-No report made at this meeting.

14. Cooperation with AOFSRR-Dong Chen discussed the recent activities of the synchrotron facilities.

15. Promotion of diversity in AONSA-No report made at this meeting.

16. Calendar of AONSA Activities (Appendix 1)
17. Venue for the 28th and 29th EC Meetings-

The 28th EC meeting will be held in Dongguan, China, with conjunction with the 12thAONSA Neutron School.

-

The 29th EC meeting will be held in Indonesia.

-Jae-Ho Chung suggested the discussion to be held prior to the next EC meeting aboutproviding travel supports to delegates from the countries that cannot afford
international travels.

18. Reports from Neutron Associations and communities-Activity reports are made by the following member and observer societies.
1) ANBUG report by Yun Liu (Appendix 10)
2) CNSS report by Tianjiao Liang (Appendix 11 – file missing)3) INSS report by Evvy Kartini (Appendix 12 – file missing)4) JSNS report by Kazuhisa Kakurai (Appendix 13)
5) KNUBA report by Jae-Ho Chung (Appendix 14)6) NSSI report by S. M. Yusuf (Appendix 15)
7) TWNSS video-report by Chun-Chuen Yang (Appendix 16)
78) ROSNEUTRO report by Andrey Gubkin (Appendix 17)
19. Closure of the Meeting-Dongfeng Chen thanked the board members who served together during his two-year
term. He closed the meeting by thanking all the participants for attending the meeting.

8Appendix 1: Calendar of AONSA Activities
Year 2021
DateEvents
stJune 25

21 Facility Directors’ Meeting (ZOOM)

June 26

26th AONSA EC Meeting (ZOOM)

Nov 1922nd Facility Directors’ Meeting (ZOOM)

Nov 2027th AONSA EC Meeting (ZOOM)Year 2022
DateEventsrdJune 12(tentative)

23 Facility Directors’ Meeting (CSNS, China)

June 13(tentative)

28th AONSA EC Meeting (CSNS, China)

June 13-19

12th AONSA Neutron School (CSNS, China)

TBD

24th Facility Directors’ Meeting (Indonesia)

TBD

29th AONSA EC Meeting (Indonesia)9