Minute for the 22nd AONSA Executive Committee Meeting
Date: 10:00 - 15:30, May 25 (Saturday), 2019
Place: Fulejiuzhou International Hotel, Mianyang, China
Participants: 21[Board Members]Brendan Kennedy (President; ANBUG, U. Sydney)
Dongfeng Chen (Vice-president; CNSS; CIAE)
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)
Taku J Sato (Public Relations Officer; JSNS, Tohoku U)[Members]
Yun Liu (ANBUG, Australian NU)
Hesheng Chen (CNSS; IHEP)
Kazuhisa Kakurai (JSNS, CROSS)
Sungkyun Park (KNBUA; Pusan NU)[Observers]
Jamie Schulz (ANSTO)
Fangwei Wang (CSNS)
Tianfu Li (CARR)
Jian Gong (CMRR)
Guang-Ai Sun (CMRR)
Mitsuhiro Shibayama (JRR3/U Tokyo)
Toshiji Kanaya (J-PARC/KEK)
Masayasu Takeda (JRR3/JAEA)
Sungil Park (HANARO)[Special Observers]
Hideki Seto (AONSA Office; KEK)
Kenji Nakajima (J-PARC)
Jianming Song (CMRR)
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[Apologies]
Evvy Kartini (Member-at-Large; BATAN; Indonesian community)
S. M. Yusuf (Member-at-Large; NSSI; BARC)
Tracy Rushmer (ANBUG; Macquairie U)
Ian Gentle (ANBUG; U Queensland)
Darminto (INSS; Institute of Technology, Surabaya)
Iwan Sumirat (BATAN)
D. Pandey (NSSI; ITT BHU)
P. U. Sastry (BARC)
Ko-Wei Lin (TWNSS; Nat. Chung Hsing University)
Kai Sun (CARR)
Thitirat Rattanawongwiboon (Thai Community; TINT)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)

Schedule
May 25 (Saturday)
10:00-10:10 Opening Remarks (B. Kennedy)
10:10-10:15 Approval of Agenda
10:15-10:20 Approval of the Minutes of the 21st AONSA ECM in Sydney (J.-H. Chung)
10:20-10:40 Report from the AONSA Office (H Seto)
10:40-11:30 Discussion and Decisions
10:30-10:45 Coffee Break
10:45-13:00 Discussion and Decisions
13:00-14:00 Lunch
14:30-14:50 Facility Reports (Summary from FDM)
14:50-15:30 Reports from Neutron Associations
15:30-15:45 Coffee Break
15:45-17:30 Closing Remarks (B. Kennedy)
18:30 Dinner2

Minutes
Report from the AONSA Office (Appendix 2)
H. Seto reported on the activities of the AONSA office.
1. Process matters
No items were reported at this meeting.
2. Formal matters
No items were reported at this meeting.
3. Financial matters (Appendix 03)
H. Chou reported on the financial status of AONSA including the annual fee, prize fund, andfuture budget plans. B. Kennedy proposed inviting 2nd and 3rd presidents of AONSA, JohnWhite and Yasuhiko Fuji, to the 3rd AOCNS, where the 1st President, Mahn-Won Kim, will beawarded the AONSA Prize. To invite them, AONSA will pay for airfares and AOCNS will
endeavor to provide a waver for the registration fee. The suggestion was approved by themembers. Brendan noted that this is to be a special case, and not intended to set the precedent.
4. AONSA Prize (Appendix04)
D. Chen reviewed the past processes of the 5th AONSA Prize selection and confirmed thatMahn-Won Kim is the recipient of the prize.
5. AONSA Young Research Fellows (Appendix05)
D. Chen reported on the current process of the 2019 AONSA Young Research Fellowship. Heconfirmed that the three applicants with the highest grade, Drs. S. Wang (CNSS), C.-H. Lee(TWNSS) and M. Yoon (ANSTO), will be hosted by ANSTO, J-PARC, and ANSTO,respectively.
B. Kennedy suggested that the AYRF fellows should submit short activity summary reports tobe include in future AONSA newsletters. The relevant processes will be followed up by D.
Chen.
The deadline of application to the next 2020 AYRF will be August 31st, 2019. Chen suggested
that facilities should announce which machines would be available for the upcoming AYRF
program. Sungil Park mentioned that it had been discussed during FDM, would be followed
up by the facilities.
6. Asia-Oceania Conference on Neutron Scattering (Appendix06)
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H. Chou reported the progress of organizing the 3rd AOCNS. The conference will begin withthe reception will be in the evening of Nov. 16th, Saturday, and the scientific sessions will bescheduled from the morning of Nov. 17th, Sunday, until Nov. 19th, Tuesday. It will be followedby facility sessions and the banquet in the evening. The special sessions including the AONSA
prize and AYRF talks will be scheduled on Nov. 20th, Wednesday. Free local tours will beavailable on Thursday to divert a part of traffic returning to the airport.
J. Schulz pointed out that there should be sessions for instrument scientists to have discussions.
These sessions are tentatively placed on Saturday before the reception, and Sungil Park will
figure out how many sessions are needed by surveying among facility directors. Brendan
suggested to have standalone poster sessions instead of the currently scheduled ones
overlapping with oral sessions. H. Chou undertook to implement these suggestions afterdiscussion with the local organizing conference for the meeting.
7. AONSA Neutron School (Appendix07)
Sungil Park reported on the progress of organizing the 11th AONSA Neutron School in Daejeon,
Korea, on Aug. 19-23, 2019. The school will accept 30 students in total, and the registration
fee of USD350 will cover accommodation and meals. The webpage is open at
http://www.aonsa2019ns.org. The organizer will soon send out e-mails to the member societies
and request to recommend students. The AONSA will provide student travel support in thesame extent as previous schools (USD3,000). The organizers will request the support in duetime. It was mentioned that the IAEA will not provide separate travel supporting fund becauseof the IAEA imaging training workshop that will immediately follow the neutron school. Theoffer of CSNS to host the 12th AONSA Neutron School was accepted. This will probably beheld in Nov/Dec 2020.
8. AONSA Newsletters and Homepage (Appendix08)
T. J. Sato reported on the public relations activities including newsletter and homepage. The
deadline for article submission to the next newsletter is set to be June 7th, 2019.
9. Activities Related to SE Asia and Other Non-member Countries
D. Chen mentioned that he had attended the Gordon Research Conference series on Neutron
Scattering, which was held in Hong Kong on May 5 – 10, 2019.
10. Report on the 17th Neutron Facility Directors Meeting (Appendix09)
Sungil Park made a summary report on the 17th Neutron Facility Directors Meeting, which washeld on May 24th, Saturday, at the same venue. Fangwei Wang (CSNS) will be the next chairof FDM in 2020.
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11. Cooperation with IUCr and IAEA
Brendan Kennedy attended the IUCr international Program committee meeting in Prague aheadof the next IUCr congress. It emerged that we need to be more proactive in promoting AONSA
activities outside our region.
12. Cooperation with NSSA and ENSA
B. Kennedy mentioned that he will attend the 2019 European Neutron Scattering Conference,
which will be held on June 30 – July 5, 2019, in Saint Petersburg, Russia, and give a talk on
the AONSA activities. Three more members or observers (J. Schulz, H. Seto, and T. Li) will
also attend the conference. The presidents of NSSA and ENSA have accepted invitations toattend the 3rd AOCNS.
13. Cooperation with AOFSRRNo items were reported at this meeting.
14. Calendar of AONSA Activities (J-H Chung) (Appendix 1)
J.-H. Chung presented the calendar of AONSA activities expected to take plane until the endof 2019.
15. Venue for the 23rd, 24th and 25th EC Meetings
The 23rd EC meeting will be held on Nov 18th, 2019, in Kenting, Taiwan, during the 3rd AOCNS.
B. Kennedy confirmed with INSS that Indonesia is willing to host the 24th EC meeting (and19th FDM) during the early half of 2020. Japan was identified as a potential location for the25th EC meeting.
16. Reports from Neutron Associations and communities
The following society reports were presented.
- ANBUG (Y. Liu) (Appendix 10 & 10a)
- CNSS (H. Chen) (Appendix 11)- INSS (B. Kennedy for Darminto, not in attendance) (Appendix 12)- JSNS (K Kakurai) (Appendix 13)- KNUBA (Sungkyun Park) (Appendix 14)- NSSI (J.-H. Chung for S. M. Yusuf, not in attendance) (Appendix 15)- TWNSS (H. Chou) (Appendix 16)- Thailand community (J.-H. Chung for A. Maneewong, not in attendance) (Appendix 17)5

17. Additional discussions
B. Kennedy initiated discussions on how the FDM-EC scheduling should continue and asked
for opinions from members and observers. Hesheng Chen proposed reducing the number ofmeetings to once per year. J. Schulz mentioned that the advantage of biannual meetings is inproviding better opportunities for developing counties to join in. K. Kakurai said that it isnecessary to listen to the opinions of the developing countries. T. Sato mentioned that it isdifficult for university faculties to attend biannual meetings. He thus suggested the use of videoconferencing. B. Kennedy suggested the discussion to continue in the next EC meeting after
each member society would discuss internally about the frequency of the EC meetings.
18. Meeting close
B. Kennedy thanked the CMRR of China for organizing the excellent meeting and showing
their hospitality. He acknowledged the disappointment of our hots that it was not possible toinspect the CMRR facility. Finally, he thanked all the Board and EC members and observers
for their contributions and participations in the 22nd EC Meeting.

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Appendix 1: Calendar of AONSA Activities
Year 2019
DateEventsthMay 24

16 Facility Directors’ Meeting (Mianyang, China)

May 2522nd AONSA EC Meeting (Mianyang, China)

Aug 19-23

11th AONSA Neutron School (Daejeon, Korea)

Nov 16-21

The 3rd Asia Oceania Conference on Neutron (Kenting, Taiwan)

Nov 1717th AONSA Facility Directors’ Meeting (Kenting, Taiwan)

Nov 1823rd AONSA EC Meeting (Kenting, Taiwan)

Year 2020
Date

Events

TBD

18th Facility Directors’ Meeting (Indonesia)

TBD

24th AONSA EC Meeting (Indonesia)

TBD

12th AONSA Neutron School (CSNS)

TBD

19th Facility Directors’ Meeting (TBD)

TBD

25th AONSA EC Meeting (TBD)

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