NOTICE TO TENDERERSPTN No.25 of 2024

The Government of the Virgin Islands (GOVIor the “Purchaser”) invites tenders for theexcavationandsiteclearance,
construction of retaining walls androadway at Shepherd Hill, Tortola,
British Virgin Islands.

5. An Organizational Chart showing
management structure including
contact details of the key members ofthe organization that are to beinvolved with this tender, including theproposed project manager andcontractor’s representative (on site).

SCOPE OF WORKS

6. A detailed Work Programme andMethod Statement showing the orderin which the various sections of works
are to be executed, the rates ofprogress.

The proposed works comprise of providing
all plant, labour, equipment and materials
and performing all operations inconnection with the following:

4. Facilitating works for all utilities as
5. necessary

7. Tenderers will be required to provide
proof that the company or individual isin good standing with respect to taxes,
duties, social security and national
health nsurance contributions,company registration, or payments
due to the Government of the Virgin
Islands. Certificates of Good Standing
must be obtained from the Director ofSocial Security Board and National
Health Insurance, and theCommissioner of Inland Revenue;

INSTRUCTIONS TO TENDERERS

8. Tenderers registered as companies in
the British Virgin Islands are required tosubmit a Certificate of Good Standing
from the Commercial Registry and a
Certificate of Incorporation;

1. Construction of retaining walls ofapproximately 236 linear with walls
varying in height from 10 feet to 32
feet.
2. Construction of approximately 3300
square feet of road pavement
3. Excavation, compaction and backfilling
works to retaining walls

at upper Shepherd’s Hill, Tortola, British
Virgin Islands in accordance with thedrawings and specifications.

Tenderers are required to furnish thefollowing:
1. A completed Form of Tender inaccordance with Section 3. This form
must be completed without alteration
to its wording or format, and no
substitutes shall be accepted except
for the one provided;
2. Priced Bill of Quantities in accordancewith Section 5;
3. A list of projects undertaken by theTenderer within the past ten (10) years
that demonstrate the Tenderer’s
experience in delivering similar
projects in the form included in
Section 6
4. A list of Current Contract
Commitments/Work in Progress formincluded in Section 7;

9. Tenderers operating in the British
Virgin Islands are required to submit aTrade License (valid for 2024).
10. Any other materials required to becompleted and submitted inaccordance with the Instructions toTenderers embodied in these Tender
Documents. The Forms, and Bill ofQuantities provided in these Tender
Document shall be used withoutexception.
The date of issue on the above-mentioned
certificates should be no later than six (6)months prior to the date of the tender
opening.
Failure on the part of tenderers to enclose
the supporting documentation indicatedabove with each respective tender willrender the tender non-responsive on thedate of the opening of tenders.

PAG E 1APPLICATION FOR DOCUMENTS
The RFT will be available from Monday, 9th
September, 2024, on weekdays between
9:00 a.m. to 4:00 p.m. Documents will besent to Tenderers electronically uponrequest to procurement@gov.vg with thesubject title “Construction of Retaining
Wall and Road Pavement at Upper
Shepherds Hill”. Tenderers are advisedthat the destination mailbox is NOT
automated to send Tenderers an
acknowledgment of receipt and delivery of
their request by email.
Therefore,Tenderers should not assume that theiremail has been safely received and it is theresponsibility of the Tenderer to follow up
with the Procurement Coordinator using
the contact information below if an
acknowledgment of receipt is not received
within one (1) day of submission of thee-mail. Under no circumstance will GOVI or
the Procurement Unit, Ministry of Finance,
be responsible for the non-receipt ofdocuments by the Tenderer.
Address for Correspondence Only
Procurement Coordinator
Ministry of Finance
Procurement UnitRFG Place 2nd Floor
Road Town, Tortola
British Virgin Islands
Tel: (284) 468-4245
Email: Procurement@gov.vg
A pre-tender meeting will be held virtually
via WebEx platform on Thursday, 19th
September, 2024 at 10:00 a.m.
Interested tenderers will be notified of theaccess code and password prior to themeeting. This will be followed by a site visit.
All prospective tenderers are invited toattend.
The Pre-Tender meeting is not mandatory;
however, it is recommended that eachTenderer attend. Each tenderer must befully informed regarding all existing andexpected conditions and matters relating,which might affect the cost of performance

NOTICE TO TENDERERSPTN No.25 of 2024of the Contract. Failure to fully assess all
associated costs, shall not relieve thetenderer of the responsibility to properly
evaluate the difficulty or cost of
successfully performing the contract.
SUBMISSION OF TENDERSInterested tenderers should submit one(1) original and three (3) copies plus
one (1) flash drive containing thetenderers’ documents. The originaltender should be placed in a sealed
envelope and marked “ORIGINAL” andthe additional copies placed in anothersealed envelope and marked “COPIES”.
Both envelopes should then be placedin an outer envelope and marked“Construction of Retaining Wall andRoad Pavement at Upper Shepherds
Hill” and addressed to:
The Chairman
Central Tenders Board
Ministry of Finance
Procurement Unit
RFG Place 2nd Floor
Waterfront Drive
Road Town, Tortola
Virgin Islands, VG1110
All tenders must be deposited in theTender Box at the Ministry of Finance(Procurement Unit), RFG Place 2ndFloor, Road Town, Tortola, British Virgin
Islands, by the bearer not later than
10:00 a.m. local time on Tuesday, 8thOctober, 2024. Tenders will not bereceived after the Tender Box isclosed.

PAG E 2Tenders will be opened on Tuesday, 8thOctober, 2024 at 11:00 a.m. local timeat the Ministry of Finance Conference
Room, RFG Building, 3rd Floor,
Waterfront Drive, Road Town, Tortola,
British Virgin Islands. Tenderers areinvited to witness the opening process
via WebEx. Tenderers will be provided
with the access code and password prior
to the opening of Tenders.
The Government of the Virgin Islands
does not bind itself to accept the lowestor any other tender and will not defray
any costs incurred by the Tenderer.
Ministry of Finance
Procurement Unit
RFG Place, 2nd Floor
Road Town, Tortola
Virgin Islands