WITHDRAWAL POLICIES
Note: for information about refunds after withdrawals, please see the institutional refund
policy or contact the Financial Aid Office.
Residential Campuses - Withdrawal from the University
Ottawa University will consider a student actively enrolled for course(es) unless notified inwriting by the student that he/she has withdrawn. A student’s withdrawal from theUniversity and associated tuition refunds (if any), are determined based on the date ofwritten withdrawal notification and the last date of attendance. Withdrawal forms areavailable in the Adawe LifePlan Center. Contact your Advisor/Mentor, who will facilitate
the process by ensuring that all necessary student service departments are notified inorder to provide guidance to the exiting student as needed. Timely and written notificationis required. Withdrawal (“W”) will appear on the transcript for any withdrawal initiatedafter the third week of classes.
Residential Campuses - Withdraw from a Course
Students should check the Calendar for applicable add/drop/withdrawal dates and notify
their Advisor prior to that deadline.
Students who wish to withdraw from a course must do so by contacting their AdaweAdvisor/Mentor. Notifying the instructor does not constitute initiation or completion of thewithdrawal process. Students are strongly encouraged to officially withdraw from anycourse as quickly as possible once the decision to not complete has been made. Students
who withdraw from a course (with or without participation) after the course has started
will be obligated for a percentage of the tuition according to the percentage of classmeetings that have been held. Students cannot voluntarily withdraw from courses after six(6) weeks of the term. A grade of “W” will appear on a transcript for any withdrawal
initiated after the add/drop period; a “W” has no negative effect on GPA but may impact
Satisfactory Academic Progress. Failure to continue as an active participant and turn inassignments in a timely fashion without formal withdrawal may result in a grade of “F”.
Repeated failures/withdrawals may result in probationary or dismissal actions.
Adult Professional and Graduate Studies - Withdrawal from the University
Students wishing to officially withdraw from the University’s domestic locations should
notify the University Registrar. International students should contact the Dean ofInternational Programs.
Adult Professional and Graduate Studies - Withdrawal from a Course
Courses may be added or dropped, with advisor and/or instructor approval, if done within 6business days of the beginning of the term. Students wanting to drop courses should first consult
their instructor and their academic advisor. Drops may be done through the My Ottawa portal.

Students may drop courses during the first 6 business days without a notation appearing on theofficial transcript. After the first 6 business days, a grade of “W” will be posted with the dropped
course and will appear on the official transcript.
Changes in registration may affect refunds or result in additional fees. Students may notwithdraw from courses after 75 percent of the term has elapsed.
Military Deployment Procedures
Ottawa University is committed to providing quality education and support to members ofthe military community. We recognize that military life is often unpredictable and there
may be times when military obligation interferes with a student’s ability to complete
courses.
The following options exist for students called to active duty or deployed from their normalduty stations during an academic term/semester. Routine trainings and field exercises are
NOT considered deployments under this policy.
Withdrawal from a Course – Military DeploymentStandard academic policy will be followed for students deployed during thepublished drop period for the term/semester.
Students may drop courses during the stated periods without incurring any charges.
Dropped courses will not appear on the student’s transcript.
Students are responsible for completing the Course Drop Form through the student
portal, no additional documentation is required.
Service members using Federal Tuition Assistance must also notify their branch’s
Education Office.
Withdrawal after “drop” period – Military Deployment

Note: The option to withdraw after 75% of the term/semester (Week 6 for 8-weekterms and Week 11 for semesters) is only available to students under this policy.
Transcripts will indicate the withdrawal was due to Military obligation as atranscript note.
The standard refund policy for the term/semester, found in the University Catalog,
will be followed. The institutional refund policy for drops/withdrawals fromscheduled courses is based on the student’s Last Date of Attendance in the givencourse.
Students using Federal Financial Aid need to be aware that upon withdrawal of allcredits in a given term, Federal and Institutional refund calculations will becompleted and pending financial aid disbursements canceled. Students should
contact the Director of Financial Aid at 602-749-5120 with any questions regarding
the Federal Financial Aid refund process.
Service members using Federal Tuition Assistance must also notify their branch’sEducation Office.

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Required Documentation: students must submit a copy of deployment/mobilization
orders and a signed copy of the Ottawa University Military Deployment Policy
within 5 business days to their Academic or Adawe Advisor, who will notify the VA
Certifying Official and the Registrar.
o Documentation signed by student’s Commanding Officer may be accepted iforders are unavailable.
No-Credit Option – Military Deployment

A grade of “NC” may be assigned by the instructor when a student has participatedin at least 51% of a term/course.
For a grade of “NC” to be changed to a letter grade, the student must successfullycomplete all course requirements as determined by the instructor of record.
o Sole responsibility for completing and submitting class requirements belongs
to the student.
o If the grade of “NC” is not changed by the instructor within one calendar year
from the end of the original course, the “NC” will become a permanent part ofthe student’s academic record.
o Students using Federal Tuition Assistance through the Military need to beaware of the policy for their Branch of Service regarding the replacement ofincomplete (No Credit) grades.
 Army & Air Force: within 120 calendar days of course end date
 Navy, Marine Corps & Coast Guard: within 6 months of original course
completion date
 Service members using Federal Tuition Assistance must also notify
their branch’s Education Office.
 Required Documentation: students must submit a copy ofdeployment/mobilization orders and a signed copy of the Ottawa
University Military Deployment Policy within 5 business days to their
Academic or Adawe advisor, who will notify the VA Certifying Official
and the Registrar.
 Documentation signed by student’s Commanding Officer may
be accepted if orders are unavailable.