Version: 20 December 2021

CHARTERofAsia Pacific Consortium of Mathematics for Industry
This Charter sets forth the governing rules and principles of the Asia Pacific Consortium ofMathematics for Industry founded on the date of April 2, 2014 (“APCMfI”).

Chapter 1. GENERAL
1.1

Objective
APCMfI’s objective is to foster development in Mathematics-for-Industry (“MfI”) across theregion and to coordinate joint ventures for mutual benefit. A related objective is to increase
employment opportunities for mathematics graduates in both industry and government throughthe promotion of MfI. MfI furthers the development of mathematics and its applications toenhance the quality of life on the planet by creating new technologies, improving mathematicalresearch in industry and stimulating interaction between mathematics and industry. In
furtherance of its objective, APCMfI will support mathematics exchanges, conferences,internships and other activities in the Asia Pacific region, as discussed more specifically below.

1.2

Activities
The APCMfI aims to use national and international collaborations as a way of attracting
industry to work with mathematicians and benefit from such interactions. In this respect, theactivities of APCMfI may include, without limitation, the following:a. facilitating the creation of internships for graduate students to work on industrial
and governmental research projects in the Asia Pacific region; in principle, interns
will spend several months working at their home institution and several months
workingwith an industrial partner.
b. the promotion of regular Mathematics-for-Industry Study Groups (MfISG) having astrong Asia Pacific component with respect to both the problems to be studied andparticipation, taking advantage of study groups already operating in Australia, NewZealand, Japan and Malaysia,
c. the development within APCMfI of similar events e.g. “year projects” to the regular
Mathematics-for-Industry Forums and Workshops, building on the successful annual
Forums organized by the Institute of Mathematics for Industry (“IMI”) at Kyushu
University,d. the utilization of APCMfI for the exchange of information and publicity materials
about industrial mathematics activities in the Asia Pacific region, such as electronic
newsletters, publications, websites, etc.,
e. the organization of lectures and programs, either live or by video conference, that
foster student participation by taking advantage of the similar time zones in the Asia
Pacific region,f.

the fostering of a strong two-way interaction between (i) individuals and institutions
engaged in mathematical and statistical research, and (ii) the needs and opportunities
of industrial mathematics,

g. the development of synergetic links with other similar or relevant organizations, and1

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h. the identification of an international project that several governments mightvalue and support.
1.3

Results of Activities/Intellectual Property Rights
1.3.1 The APCMfI shall have no rights or interest in the intellectual property of any Member
and no Member shall gain any rights or interest in the intellectual property of any otherMember through participation in the APCMfI. No Member shall gain any right or interest,
including any intellectual property right, in the results of APCMfI’s activities (“Results”),
including without limitation any copyrightable materials, reports, papers, computer
programs, databases, inventions, contrivances and devices, other than those Members andtheir home institutions involved in the creation of such Results.
1.3.2 If a Member has entered into any written agreement regarding the treatment of any Result,
such Member shall notify the Council immediately.
1.3.3 In the event of any dispute among the Members regarding Results, any Member involvedin such dispute may request that the Council review such matter and seek resolution.

Chapter 2. MEMBERS
2.1

Membership2.1.1 Application for Membership. An individual or institution wishing to become a memberof APCMfI (a “Member”) shall apply for membership by submitting a membership
application through the APCMfI web site (http://apcmfi.org/) or following any otherprocedures stipulated in the Regulations, and must obtain the approval of the Council. An
individual may apply to be an ordinary, student, or retired category of member.
2.1.1.1 Qualifications. As a minimum requirement to become a Member of APCMfI, aperson or institution shall have qualifications equivalent to the following:a. university, faculty, department, research unit, college or school,b. governmental institutions and departments,
c. public research institute,d. academic or scientific society,e. corporation or industry, orf.

individual researcher belonging to one of the above.

2.1.1.2 Membership fees. A Member shall pay the membership fee stipulated in Regulations
to be adopted separately by the Council. Membership fees paid to APCMfI shall not
be refundable. A Member shall be deemed to have resigned when the payment of themembership fee has not been made for two (2) years or more without any reason
deemed justifiable by the Council.
2.1.1.3 Meetings of Members. The Council shall convene a Regular General Meeting of theMembers every two years. Special General Meetings may also be convened asnecessary by the President. Each Member shall have one vote and, except as2Version: 20 December 2021

otherwise provided in the Regulations, decisions of the Members shall be made by
the affirmative vote of a majority of the Members in attendance at the meeting.
Chapter 3. MANAGEMENT
3.1

Management of APCMfI
3.1.1 Council
3.1.1.1 Council. The APCMfI shall be managed by a Council (the “Council”) consisting ofat least eight (8) Members. The Council shall appoint from among its members
officers including a President, a Vice President, a Secretary and a Treasurer, as well
as a member who shall be responsible for newsletters and communications, and aChief Editor of the International Journal of Mathematics for Industry or nominee.
3.1.1.2 Election of Council members. Election of the Council takes place at the RegularGeneral Meeting. Nominations for Council member positions should be made inwriting to the APCMfI Secretary and endorsed by one Council member at least sevendays before the Regular General Meeting. If no written nominations are received,nominations may be made at the Regular General Meeting and endorsed in person bya Council member present. If only one nomination is made, the nominee is declared
elected to the Council.
3.1.1.3 Interim Council Members. The initial members of the Council and the initial officers(the “Interim Council Members”) shall be as follows:
Chair:

Masato Wakayama, Kyushu University, Japan

Secretary:Alexandra Hogan, Australian National University

Treasurer:

Bob Anderssen, CSIRO, Australia

Newsletter and Communications:
Graeme Wake, Massey University, New Zealand
Other Council Members:
Zainal Aziz, Universiti Teknologi Malaysia
Murray Cameron, University of Technology Sydney
Roger Tan, National University of Singapore
Yichao Zhu, Hong Kong University of Science and Technology
At the first Regular General Meeting of the Members, the Interim Council Members will
resign, but can make themselves available for reelection.
3.1.1.4 Steering Committee. The Council shall have a Steering Committee, the members ofwhich shall include the President, the Vice President, the Secretary and the Treasurerof the Council.
3.1.1.5 Term. Each Council Member shall serve for a two-year term. A Council member who
has completed his or her term may be re-elected for one or more additional terms
3.1.1.6 Vacancies. If any Council position becomes vacant because of the death orresignation of a Council member, the remaining Council members shall appoint asuccessor within a period of [3] months. The incoming Council member shall serve
for the remainder of the term of the departed member.
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3.1.1.7 Remuneration. The members of the Council shall serve in an honorary capacity andwill not be paid for their services. APCMfI shall reimburse Council members forreasonable out-of-pocket expenses that are used solely for APCMfI and are otherwiseconsistent with any guidelines established by the Council.
3.1.1.8 Advisor. The council may appoint an Advisory Panel to advise in resolving certain
issues if deemed necessary.
3.1.2Council Meetings

3.1.2.1 Council Meetings. The Council shall meet at least once a year. At Council
meetings, the Council members shall discuss and decide issues relating to themanagement of APCMfI including, without limitation:•the interpretation, application and amendment of the provisions of thisCharter•

the formulation and stipulation of regulations to supplement or clarify theprovisions of this Charter (“Regulations”)•

the establishment of subcommittees to investigate matters of interest•

the revision of membership fees.

If issues arise that are not covered by this Charter or any applicable Regulations, theCouncil members shall examine the options and make a determination at the next
Council meeting.
3.1.2.2 Decisions by the Council. Decisions by the Council shall, in principle, beunanimous; provided that issues that need to be resolved promptly may be decided by
the affirmative vote of a majority vote of the Council members present at a meeting.
Minutes of all Council meetings shall be kept by the Secretary or, in his/her absence,
any other member of the Council who is present and is asked to do so by thePresident.
3.1.2.3 Steering Committee Meetings. In addition to the meetings of the entire Council, themembers of the Steering Committee shall meet at least once every quarter. Where
circumstances demand, the Steering Committee shall have the power to makedecisions without the approval of the full Council, provided that any such decision
shall require the unanimous approval of the Steering Committee and shall besubmitted to the Council for ratification at the next Council meeting.
Chapter 4. MISCELLANEOUS
4.1

Office. The administrative office of APCMfI shall be located initially within the Institute ofMathematics for Industry, Kyushu University, 744 Motooka, Nishi-ku, Fukuoka 819-0395 Japan.

4.2

Fiscal Year. The fiscal year of APCMfI shall begin on April 1 and end on March 31 of thefollowing year. At the end of each fiscal year, the Treasurer shall prepare a financial report forreview by the Council.

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APPLICATION FOR MEMBERSHIPThe undersigned(the "Applicant") hereby
applies for membership in the Asia Pacific Consortium of Mathematics for Industry("APCMfI") and confirms that:(1)
The Applicant has reviewed the APCMfI Charter (the "Charter") and agrees to bebound by the provisions of the Charter and any Regulations promulgated thereunder.
(2)
The Applicant is applying to join APCMfI as the following type of Member, andagrees to pay all applicable membership fees:____ Individual Member____ Institutional Member (university, public research institute of academic orscientific society)____ Corporation or Industry MemberThe Applicant understands that upon the acceptance of this Application, the annual
fee shall be due and payable within 30 days.
(3)

The membership fees are as follows:
Individual member: ¥ 5,000
Student member: ¥ 2,000
Retired member: ¥ 3,000
Institutional member: ¥ 30,000
Corporation or industry member: ¥ 75,000(4)The fiscal year will correspond to the Japanese fiscal year of April 1 to March 31.
Members will be invited to renew their membership in mid-March.
(5)
With respect to any Applicant other than an individual, the Applicant appoints thefollowing individual to serve as its contact with APCMfI, and agrees that such individual has
full authority to act on behalf of the Applicant with respect to casting votes and taking otheractions as a Member:
Name:
Title:
Affiliation:
Professional status:(student, academic, industry)
Mailing address:

Email address(es):Telephone:Direct dial:
Cell:
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This Application is subject to the Charter referred to above, and the Applicant shall become aMember only upon acceptance of this Application by the APCMfI Council.
APPLICANT:
BY:
Title:
Address (if different from above):

Date:

Accepted:
ASIA PACIFIC CONSORTIUM OF MATHEMATICS FOR INDUSTRY
BY:
Name: Title:
Please send the original of this Application to: APCMfI Office, the Institute ofMathematics for Industry, Kyushu University, 744 Motooka, Nishi-ku, 819-0395, Japan

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