Minute for the 21st AONSA Executive Committee Meeting
Date: 10:00 - 15:30, November 17 (Saturday), 2018
Place: Tradies Caringbah, Caringbah, Australia
Participants: 16[Board Members]Brendan Kennedy (President; ANBUG, U. Sydney)
Dongfeng Chen (Vice-president; CNSS; CIAE)
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)[Members]
Tracy Rushmer (ANBUG; Macquairie U)
Shih-Chun Chung (TWNSS; NSRRC)[Observers]
Jamie Schulz (ANSTO)
Kai Sun (CARR)
Fangwei Wang (CSNS)
Guang-Ai Sun (CMRR)
Sungil Park (HANARO)
Thitirat Rattanawongwiboon (Thai Community; TINT)
Julie Andrianny Murshidi (Malaysian Community: Nuclear Malaysia)[Special Observers]
Hideki Seto (AONSA Office; KEK)
Kenji Nakajima (J-PARC)
Garry McIntyre (ANSTO)[Apologies]
Taku J Sato (Public Relations Officer; JSNS, Tohoku U)
Evvy Kartini (Member-at-Large; BATAN; Indonesian community)
S. M. Yusuf (Member-at-Large; NSSI; BARC)
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Sung-Min Choi (Past President; KNBUA; KAIST)
Ian Gentle (ANBUG; U Queensland)
Hesheng Chen (CNSS; IHEP)Jian Gong (CMRR)
Darminto (INSS; Institute of Technology, Surabaya)
Iwan Sumirat (BATAN)
Yoshiaki Kiyanagi (JSNS; Nagoya U)
Mitsuhiro Shibayama (JRR3/U Tokyo)
Toshiji Kanaya (J-PARC/KEK)
Masayasu Takeda (JRR3/JAEA)
Sungkyun Park (KNBUA; Pusan NU)
D. Pandey (NSSI; ITT BHU)
P. U. Sastry (BARC)
Ko-Wei Lin (TWNSS; Nat. Chung Hsing University)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)

Group photo of the 21st AONSA Executive Committee Meeting in Sydney, Australia2

Minutes
Report from the AONSA Office (Appendix 2)H. Seto made a report on the AONSA Office activities since June 2018. The Annual Fee
receipts were issued by the secretary’s name. In preparation of the budget report for the EC
meeting, all revenue and expenditure report, with copies of the account book and bankbooks,
were sent to the treasurer by email. The 10th AONSA Neutron School support fund was wiretransferred to the school secretariat at ANSTO. Airfare reimbursement was arranged for theYoung Research Fellows, Drs. Yang Hua and Zhang Xingxing, and new applications for YRF
2019 were collected.
It was noted that in a few cases the paid amount was short of full amount due as a result ofthe bank remittance fee. From the next time on, the invoices will be issued along with thereminder that the Annual Fee is exclusive of the bank fee.
1. Process matters
No items were reported at this meeting.
2. Formal matters (Appendix 3)
J.-H. Chung proposed the revision of the “Procedure to Support Students from AONSA Fund”
within the AONSA Guidelines. The current guideline states that the Neutron Schoolorganizers will select the students to be supported, and AONSA Office will contact studentsand purchase airplane tickets for them. It will be revised in such a way that the amountallocated by AONSA to support the Neutron School will be transferred to the Neutron School,and the organizers will select the students and purchase airplane tickets for them. It was notedthat the student support at the 10th AONSA Neutron School, hosted by ANSTO, was alreadyprocessed by this procedure to allow the organizers to spend the fund more efficiently andalso to reduce the workload of the AONSA Office. J. Schultz suggested that the report of the10th AONSA Neutron School should include a breakdown of student supports covering funds
from all sources, which will help the next School organizers in planning. B. Kennedy
suggested specifying in the guideline that a financial statement should be submitted in placeof a short report.
The revision of the guideline was approved by the EC. The exact wording will be circulated
among the EC members by e-mail before updating the AONSA webpage.
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3. Financial matters (Appendix 4)
The financial status of the AONSA was presented by H Chou. Since the 20th EC meeting, theannual fees were paid by three member societies completing the 2018 annual fee submissions.
A donation of one unit was added, which is transferred to the AONSA prize account.
4. AONSA Prize (Appendix 5)
D Chen reported on the final selection of the 5th AONSA Prize winner. Seven members
formed the Selection Committee and evaluated the submitted nominations. Of the threenominees, Mahn Won Kim received the overall highest rank and was determined to be the 5thAONSA Prize winner. The EC approved the decision of the Selection Committee. The awardceremony will take place during the 5th AOCNS in November 2019, Taiwan.
5. Asia-Oceania Conference on Neutron Scattering (Appendix 6)
H Chou reported on the status of TWNSS preparations to host the 3rd AOCNS in 2019, which
will be held in Kenting, Taiwan. After the report at the 20th EC, the date had tentatively been
fixed to be November 17 – 22. Due to the conflicts of reserving the largest hall on the lasttwo day, a change of schedule was put forward to begin scientific sessions in the morning of
17th (Sunday), combining AONSA Prize, YRF, and poster award ceremonies before thebanquet on the 20th (Wednesday), and ending scientific sessions in the morning of 21st(Thursday). Also proposed was an increase in the early bird registration fee from USD620 toUSD650, which will include buffet lunches for all participants. B. Kennedy suggested toincreasing the standard registration fee from USD750 to USD800 to encourage more early
bird registrations. The EC members approved the suggestions.
International Advisory Committee will include AONSA Board members and presidents of themember societies. Program Committee will include two recommendations from each member
societies. Independently of the financial support, AONSA will lend US$5,000 to theorganizers of the 3rd AOCNS so that the meeting venue can be reserved prior to the collectionof registration fees.
6. AONSA Neutron School (Appendix 7)
T Rushmer presented on the 10th AONSA Neutron School at ANSTO, which had just been4completed. There were 34 participants from 9 different counties, among which 15 werefemales. There were 15 lectures, and 10 tutors offered experimental session on 9 instruments.
Sungil Park made a short note on the plan of the 11th AONSA Neutron School at KAERI,South Korea. It will be held in late August since the IAEA Training Workshop for Neutron
Imaging in early September will increase the chance of operation and beam availability. Incase the beam is unavailable during the Neutron School, dry run will be carried out withexisting data.
7. AONSA Young Research Fellows (Appendix 8)
D Chen reported on the evaluation of AONSA Young Research Fellow (YRF) applications,which were discussed among EC members and participating facility directors. There werefive applications in total, which were evaluated by the selection committee. Dr. Chi-Hung
Lee from TWNSS, who applied to J-PARC as the 1st priority, received the highest grade. Dr.
Shaofei Wang from CNSS, who applied to ANSTO as the 1st priority, received the second
highest grade. Dr. Minyoung Yoon from KNBUA, who received the third highest grade,applied to J-PARC as the 1st priority, but was accepted by ANSTO who could host two
fellows for less than 12 months. Although he requested to spend two short visits, AONSA
will support only one round trip airfare and ANSTO will support one continuous visit. Dr.
Haque Rezwanul from ANBUG was not accepted because J-PARC cannot accept fellows onTAKUMI this year and CSNS does not have residual stress instruments. The application ofDr. Rahman Mahbubur Mohammad from Bangladeshi was also not successful. Bothunsuccessful candidates should be encouraged to reapply after discussions with the hostfacility.
8. AONSA Newsletters and Homepage (Appendix 9)
J.-H. Chung on behalf of T Sato (absent) presented the report of the Public Relations Officer.
The FDM page was newly added to the AONSA webpage. T. Sato hopes to have theNewsletter Vol 10 No 2 ready for distribution in December. To meet this schedule, themembers and observers are advised to submit articles by the deadline of November 31st, 2018.
9. Activities Related to SE Asia and Other Non-member Countries
No items were reported at this meeting.
510. Neutron Facility Directors Meeting (Appendix 10)
Sungil Park presented a summary report on the 16th AONSA Facility Directors Meeting, heldon the day before the EC Meeting. Updates were reported from nine facilities.
- CSNS has begun its operation stage with user experiments on all three instruments.
- Hanaro was approved to restart, and will resume operation in late November.
- J-PARC is operating at 500 kW with stability.
- JRR-3M has obtained the operation license and will restart in two years.
- OPAL has celebrated the milestones with 10 years of operation.
- CARR is waiting for the operation license, and will run 50 days of neutron experiments.
- CMRR has run for more than 150 days per year, and all instrument offered user beam times.
- Dhruva held the XVIII School on Neutrons as Probes of Condensed Matter at Mumbai.
- BATAN reactor operated at 15 MW, and held ICA-IUMRS 2018.
It was mentioned that a new regulation on Korean research reactors has been implemented,
which affects the HANARO reactor and its neutron scattering facility. All reactor trips, except
those cause by electrical faults, must now be reported to the nuclear regulator and receive
approvals to restart. The EC members expressed concerns because it can seriously affect thereliability of user beam times and experiments. It is a common practise in the Asia-Oceania
region that the reactor facilities judge safety themselves after trips and resume operations
immediately if the incident was minor and considered safe to operate. The EC members andobservers suggested the similar procedure should be applied to the operations of HANARO.
11. Cooperation with IUCr and IAEA
IAEA training workshop in neutron imaging will be held at KAERI in Daejeon, Korea, inearly September. The organizers of the 3rd AONSA Neutron School will contact IAEA andIUCr for student travel support.
12. Cooperation with NSSA and ENSA
The presidents of the NSSA and ENSA will be invited for the three Presidents meeting at the3rd AONSA Neutron School.
13. Cooperation with AOFSRR
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14. Calendar of AONSA Activities (Appendix 1)
JH Chung presented the calendar of AONSA activities expected to take place until the end of
2019. There are no further events scheduled in the remainder of 2018.
15. Venues for the 21st, 22nd and 23rd EC Meetings- The 16th FD and 22nd EC Meetings will be held at the Mianyang Reactor or its vicinity. The
dates will be in the week of May 20th.
- The 17th FD and 23rd EC Meetings will take place in Taiwan in November 2019, inconjunction with the 3rd AOCNS. The exact dates are to be determined as soon as theschedule of the 3rd AOCNS is fixed.
16. Reports from Neutron Associations
The following reports were presented.
- ANBUG (T Rushmer)- CNSS (D Chen for H Chen, not in attendance) (Appendix 11)- INSS (Darminto, not in attendance) (Appendix 12)- JSNS (K Nakajima for Y Kiyanagi, not in attendance) (Appendix 13)- KNUBA (JH Chung for Sungkyun Park, not in attendance) (Appendix 14)- NSSI (S. M. Yusuf, not in attendance) (Appendix 15)- TWNSS (S.-C. Chung) (Appendix 16)- Thailand community (T Rattanawongwiboon) (Appendix 17)- Malaysian community (JA Murshidi) (Appendix 18)
17. Meeting close
The AONSA President B Kennedy thanked the Australian hosts for organizing an excellent
meeting and showing their hospitality. He then thanked all the Board and EC members andobservers for their contributions and participations in the 21st EC Meeting.

7Appendix 1: Calendar of AONSA Activities
Year 2019
Date

EventsthTBD(05/23 ~ 26)

16 Facility Directors’ Meeting (Mianyang, China)late August

11th AONSA Neutron School (KAERI, Korea)Nov 16-21

The 3rd Asia Oceania Conference on Neutron (Kenting, Taiwan)

Nov XX

17th AONSA Facility Directors’ Meeting

Nov XX

23rd AONSA EC Meeting

22nd AONSA EC Meeting (Mianyang, China)

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