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Minutes of the 14th AONSA Executive Committee Meeting
Date: 13:00-17:00, July 19 (Sunday), 2015
Place: Pacific Room, Manly Novotel Pacific, Sydney, Australia
Participants: 24[Board Members]
Wen-Hsien Li (President; TWNSS; NCU)
Sung-Min Choi (Vice-President; KNBUA; KAIST)
Chris Ling (Secretary; ANBUG; U. Sydney)
Hideki Seto (Public Relations Officer; JSNS; KEK)
[Members]
Erich Kisi (ANBUG; U Newcastle)
Hesheng Chen (CNSS; IHEP)
Jae-Ho Chung (KNBUA; Korea U)
Hsiung Chou (TWNSS; National Sun Yat-Sen U)
Hsi-Mei Lai (TWNSS; National Taiwan U)
Yoshiaki Kiyanagi (JSNS; Nagoya U)[Observers]
Yasuhiko Fujii (Past President; KEK)
Toshiji Kanaya (J-PARC)
Mitsuhiro Shibayama (JRR3)
Rob Robinson (ANSTO)
Chang-Hee Lee (HANARO/KAERI)
Surendra Singh (BARC)
Yuntao Liu (CARR/CIAE)
Fangwei Wang (CSNS)
Sutiarso (BATAN)[Special Observers]
John White (ANU)
Christiane Alba-Simionesco (ENSA; LLB)
Kirrily Rule (ANSTO)
Yukinobu Kawakita (J-PARC)
Kenji Nakajima (J-PARC)
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[Apologies]
Erwin Desa (NSSI; Goa U)
Ranjan Mittal (NSSI; BARC)
Dongfeng Chen (Treasurer; CNSS; CIAE)
Gunawan (BATAN; Indonesian Community)
Abdul Aziz Mohamed (UNITEN; Malaysian Community)
Edy Giri Rachman Putra (BATAN; Indonesian Community)
Evvy Kartini (BATAN; Indonesian Community)
Wim Klooster (Singapore Community)
Samrath Chaplot (NSSI; BARC)
Dhananjai Pandey (NSSI; Banaras Hindu U)
Ramaprosad Mukhopadhyay (NSSI; BARC)

Group Photo of 14th EC Meeting in Manly, Australia. July 19, 20152

1. Opening remarks by AONSA President Wen-Hsien Li
AONSA President Wen-Hsien Li welcomed all members and observers to Sydney.
2. Approval of Agenda
The Agenda of the 14th AONSA EC meeting was approved by the EC.
3. Approval of Minutes of the 13th AONSA EC Meeting
The Minutes of the 13th AONSA EC meeting in Serpong, Indonesia, which was circulated tothe EC members and observers through email previously, were distributed to all the EC
participants as hard copies at the meeting. The minutes were approved.
4. Discussions and formal matters4.1. Gender balance in the Asia-Oceania neutron scattering community
Kirrily Rule (ANSTO) gave a presentation on gender balance in the Asia-Oceania neutron
scattering community, comprising data compiled by ANSTO staff and by the organisers of thesecond AOCNS (Appendix 1). The considerable effort involved in compiling these data wasgreatly appreciated, and a commitment to encouraging and facilitating female participation inthis field was expressed. The diversity policy ultimately adopted for the second AOCNS will
be used as the basis for a similar policy at the third AOCNS and at ICNS-2017. It is hopedthat AONSA regional societies will encourage female members to register with the database
being compiled as part of the NMI-3 project.
4.2. Financial matters
The AONSA financial report for 2014 (Appendix 2) and budget plan for 2015 (Appendix 3)
were presented by Yuntao Liu on behalf of the AONSA Treasurer, Dongfeng Chen. The
budget plan was approved by the EC. A summary of the impact of the AONSA Young
Research Fellow program was also presented (Appendix 4).
4.3. AONSA Prize
Sung-Min Choi presented a report on the AONSA Prize 2015 (Appendix 5).
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4.4. Asia-Oceania Conference on Neutron ScatteringPresentations were delivered by the three bidders to host the 3rd AOCNS in 2019: CNSS (byHesheng Chen), NSSI (by Surendra Singh) and TWNSS (by Hsiung Chou). According to therules, each bidder was given 15 minutes to make their presentation, followed by questions.
Am anonymous ballot was then conducted, in which each of the EC members could vote (2representatives of each full member society, plus the President).
The results were: TWNSS 6 votes; CNSS 5 votes; NSSI 1 vote.
TWNSS was therefore confirmed as the host of the 3rd AOCNS in 2019.
4.5. AONSA Neutron School
Hideki Seto presented a report on preparations for the 7th AONSA Neutron School in 2015 inTokai, Japan (Appendix 6).
Surendra Singh presented the proposal by NSSI to host the 8th AONSA Neutron School inOctober 2016 in India (Appendix 7). There being no other proposal to host this School, theproposal was accepted and NSSI confirmed as the host of the 8th AONSA Neutron School.
4.6. AONSA Young Research Fellows
Sung-Min Choi presented a report on the current status of the AONSA YRF 2015 and theschedule for the AONSA YRF 2016 (Appendix 8). It was noted that according to the rules,
the nominations for the next year should be confirmed by the end November; however, thenext EC meeting will take place on December 4. It was therefore proposed and accepted thatthe nominations would be conveyed to EC members before the end of November, and that
final confirmation would take place at the EC meeting on December 4.
It was also noted that only two facilities will be able to host AONSA YRF in 2016: ANSTO
and J-PARC. ANSTO has offered to host up to two AONSA YRF in 2016, under theseexceptional circumstances.
4.7. ICNS2017 in Korea
Sung-Min Choi reported on the status of preparations for ICNS2017 in Korea (Appendix 9).
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4.8. AONSA Newsletters and Homepage
Hideki Seto presented the report of the Public Relations Officer (Appendix 10). It was notedthat contributions to the next Newsletter will be required by August 17, 2015.
4.9. Cooperation with ICSU, IUCr and IAEA
Wen-Hsien Li thanked the IAEA and IUCr for their continuing support of AONSA activitieds,
including AOCNS-2015 and the 5th AONSA Neutron School.
4.10. Cooperation with NSSA and ENSAChristiane Alba-Simionesco thanked AONSA for its Letter of Support concerning theshutdown of Saclay (Appendix 11). She reported that the shutdown is still planned for theend of 2019, and noted that this is part of a broader challenge for the future of neutron
scattering in Europe, together the shutdown of the Berlin reactor, uncertainties over the futureof PSI, and the eventual lifetime limits on the ILL (around 2030).
4.11. Cooperation Association of Asia-Pacific Physical Societies (AAPPS)
Yasuhiko Fujii presented a summary of the history and activities of AAPPS (Appendix 12).
4.12. Venue for the 15th, 16th and 17th EC Meetings
The 15th AONSA EC meeting will be held in Tokai, Japan, on December 4, 2015. The venue
for the 16th EC meeting will be decided at this time.
5. Reports from Neutron Associations
Reports were presented for the following associations:- ANBUG (Erich Kisi) (Appendix 13)-

JSNS (Yoshiaki Kiyanagi) (Appendix 14)
KNUBA (Jae-Ho Chung) (Appendix 15)
NSSI (Surendra Singh) (Appendix 16)
TWNSS (Hsi-Mei Lai) (Appendix 17)
CNSS (Hesheng Chen) (Appendix 18)
Indonesian Community (Sutiarso) (Appendix 19)56. Calendar of AONSA Activities
Year 2015
DateEvents

1/27-31

XVII BARC/NSSI pre-conference school on neutron scattering (Mumbai, India)

2/4-5

5th BARC/NSSI Conference on neutron scattering (Mumbai, India)

6/21-26

Gordon Research Conference on Neutron Scattering (Hong Kong, China)

7/13-7/31

HERCULES School (Taiwan)

7/18

9th AONSA Facility Directors’ Meeting (Manly, Australia)

7/19

14th AONSA EC Meeting (Manly, Australia)

7/19

2nd AONSA Instrument Scientist Workshop (Manly, Australia)

7/19-23
8/30-9/4

2nd AOCNS (Manly, Australia)

9/16-18

16th International conference on Small-Angle Scattering

12/3

10th AONSA Facility Directors’ Meeting (Tokai, Japan)

12/4

15th AONSA EC Meeting (Tokai, Japan)

12/2-4

7th AONSA Neutron School (Tokai, Japan)

6th European Conference on Neutron Scattering (Zaragoza, Spain)6