SPONSORSHIP PROGRAM

Meeting the Future of
Combustion Engines
30th CIMAC WORLD CONGRESS

Combustion Engine Technology for Ship Propulsion | Power Generation | Rail Traction

CONTENT

Sponsorship
ProgramGeneral Information........................................................... 03
Congress Venue................................................................. 05
Congress Organizer........................................................... 06

1 Congress Logistics Sponsorship1.01 Congress Bags................................................ 07
1.02 Lanyards........................................................... 07
1.03 Memory Sticks................................................ 08
1.04 Pens & Notepads............................................ 08
1.05 Welcome Gift................................................... 08
1.06 Umbrella........................................................... 09
1.07 Coffee to go cup.............................................. 09
1.08 Powerbank....................................................... 09

2 Mobile App and WIFI Area Sponsorship2.01 Mobile App – Start Screen Sponsor........... 10
2.02 Mobile App – Banner Ad Sponsor.............. 10
2.03 WIFI Area Sponsorship................................. 10

3 Room Sponsorship3.01 Session Room Sponsorship......................... 11
3.02 One-Day Catering........................................... 11
3.03 Signage Sponsorship..................................... 11
3.04 Media Check Sponsorship........................... 12
3.05 Lounge Area Sponsorship............................ 12
3.06 VIP Lounge Sponsorship.............................. 12

4 Other Opportunities
4.01 Welcome Reception....................................... 13
4.02 Staffing Shirts Sponsorship......................... 13
4.03 Advertising in Pre Program.......................... 13
4.04 Advertising in Final Program........................ 14
4.05 Additional Opportunities............................... 14
Partnership-Level................................................................15
Booking-Form......................................................................16
General Terms and Conditions.........................................19
Contact.......................................... .......................................20

GENERAL INFORMATION

Why CIMAC Congress?
CIMAC is the most important platform forthe dialogue amongst the engine industry,technical experts and engine users.
The CIMAC World Congress will be held from 13 - 17 June 2022 in Busan, South Korea.
More than 800 attendees (experts, exhibitors) from all over the world are expected topresent and discuss the latest developments, research results and trends in the field of
combustion engines. In addition, an accompanying exhibition and various other events
are organized in order to support the dialogue within the network.
This outstanding event will be an ideal platform to present your company by sponsoring
the CIMAC World Congress. We offer you a unique opportunity through various
sponsorship packages which are enclosed.

History of CIMAC Congress

3

Year

City

Attendees

Papers

1983

Paris

779

110

1951

Paris

505

89

1985

Oslo

647

97

1953

Milan

315

28

1987

Warsaw

582

96

1955

The Hague

380

29

1989

Tianjin

406

104

1957

Zurich

619

25

1991

Florence

428

103

1959

Wiesbaden

790

36

1993

London

483

118

1962

Copenhagen

749

30

1995

Interlaken

520

99

1965

London

726

31

1998

Copenhagen

812

147

1968

Brussels

690

30

2001

Hamburg

845

177

1971

Stockholm

719

49

2004

Kyoto

708

199

1973

Washington D.C.

630

50

2007

Vienna

779

182

1975

Barcelona

870

57

2010

Bergen

800

217

1977

Tokyo

578

81

2013

Shanghai

889

261

1979

Vienna

706

68

2016

Helsinki

815

220

1981

Helsinki

687

87

2019

Vancouver

815

281

GENERAL INFORMATION

Who attends the
CIMAC Congress?
CIMAC Congress attendees come from more than 30 countries in America,
Asia, Europe, Australia and Africa:

Svalbard(Norway)

SwedenRussiaFinland

CanadaNorwayEstonia

Denmark

Netherlands

Germany

UnitedKingdom

Belgium

FrancePolandCzech
Republic

Switzerland

Austria

SerbiaUnited States Of America

Spain

Italy

China

TurkeyGreece

Iran

Egypt

South
Korea

Japan

India

Ghana

Australia

New ZealandTarget Groups in the fields of Shipping,Power Generation and Rail TractionMore than 800 attendees will attend one of the most important international
events in the field of Large Diesel and Gas Engines – the 30th CIMAC Congress.

Classification Societies
Legislators
Oil Companies

4

Engine OEMs
Universities & Research Institutes
Component SuppliersPower Plant Operators

System Integrators

Railway & Locomotive Companies

Shipping Companies & Shipyards

CONGRESS VENUE

Busan the city of intermational conventions - the perfect place for any event!
Korea is one of the most advanced nations in the world, yet it is also country steeped in historically rich tradition. In Busan, this combination of the old and the new abounds at every turn.
Firstclass convention facilities sit minutes from sandy beaches and historic mountain trails. Serene, thousand-year old temple sites are nestledamong some of the tallest residential skyscrapers in Asia.

5©Busan Tourism Citizen

BEXCO - Busan Exhibition
Convention Centre
Convention Hall
55 APEC-ro
U-dongHaeundae-gu
BusanSouth Korea
www.bexco.co.kr

CONGRESS ORGANIZERVDMA Services GmbHThe VDMA Services GmbH is a fully-owned subsidiary of VDMA
– German Machinery and Plant Manufacturers Association,that not only supports the participation of the German
engineering industry in more than 60 fairs all over the world, butalso offers fair and event management as a professional fullservice by the Expo Management department.
A key service of the VDMA Services GmbH is the development
and support of fair concepts which meet the actual needsof each industry segment and strengthen the position of thecapital goods industry.

VDMA Services GmbH
Lyoner Straße 1860528 Frankfurt am Main
Germany
Phone: +49 69 6603 1892
Email:

congress@cimac.com

Web:

www.vdmaservices.dewww.cimaccongress.com

Your contact person
Nicole Potz
Phone:+49 69 6603 1143

Fax:

+49 69 6603 2143

Email:

nicole.potz@vdma.org

I will be pleased to help you with all your sponsorship activities
for the CIMAC Congress 2022, discuss your ideas and support
you in implementing them.

6

1 CONGRESS LOGISTICS SPONSORSHIPAll sponsorship packages include the following:• Company logo as sponsor – on the congress website with link to sponsors website• Sponsor mentioned with logo – in the congress program• Presence of your logo as sponsor – in the power point presentations during the breaks

1.01 Congress Bags
Exclusive
Sponsoring
Opportunity

1 SPONSOR• Company logo on the front of the bag with CIMAC Congresslogo• Opportunity to provide one piece of promotional material in
the bag• Company logo on sponsors banner wall at the registration
area in the congress venue• Complimentary congress passes for 2 attendees

LOGO

35,000 €Bags will be produced by the congress organizer.

1.02 Lanyards
Welcome all
Attendees

30,000 €Lanyards and Badges willd be produced by the congress organizer.

7

AttendeeFirst Name
SurnameCompanyCountrydeeAtten meNaFirst meaSurn nypa
Com tryo
C un

All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

LO

LOGO

LOGO

O
LOGLOGO

LOGO• Company logo on the congress lanyard distributed to all congress attendees• Company logo on sponsors banner wall at the registration areain the congress venue• Presence of your logo as sponsor in the power point presentations during the breaks• Complimentary congress passes for 2 attendees

GO

1 SPONSOR

1 CONGRESS LOGISTICS SPONSORSHIP

1.03 Memory Sticks
Most
used item

1 SPONSOR• Branded memory sticks with the complete proceedings of thetechnical program for all attendees• Company logo on sponsors banner wall at the registration areain the congress venue• Complimentary congress pass for 1 attendee

15,000 €Memory Sticks will be produced by the congress organizer.

1.04 Pens & Notepads
Will betaken home

1 SPONSOR• Company Logo printed on congress pens and notepads• Pens and Notepads are included in congress bags

5,000 €LOGO

Pens & Notepads will be produced by the congress organizer.

LOGO
LOGO

1.05 Welcome Gift
Strong visualpresence

1 SPONSOR• Providing a company branded welcome gift to all attendees• Welcome gift is included in congress bags

8,000 €
Plus material and production costs.

8

LOGO

All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

1 CONGRESS LOGISTICS SPONSORSHIP

1.06 Umbrella
Necessaryduring rainseason1 SPONSOR• Providing a company branded umbrella for all attendees• Umbrella is included in congress bags

8,000 €
Umbrella will be produced by the congress organizer.

GO

LO

GO

LOGO

LOGO

O

LOG

LO

1.07 Coffee to go cup
1 SPONSOR

Get attention
in breaks• Providing a company branded coffee to go cup for all attendees• Coffee to go cup is included in congress bags

10,000 €Coffee to go cup will be produced by the congress organizer.

1.08 Powerbank
1 SPONSOR• Providing a company branded Powerbank for all attendees• Powerbank is included in congress bags

10,000 €Powerbank will be produced by the congress organizer.

9

All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

Will betaken home

2 MOBILE APP AND WIFI AREA SPONSORSHIP

2.01 Mobile App – Start Screen Sponsor
Strong visualpresence

1 SPONSOR• Your company logo / banner ad will appear on the main screen upon
initial opening for all users (exclusive)• A banner click will lead to sponsor-provided URL• Banner ad rotating with other sponsors in footer• Company logo on sponsors banner wall at the registration are in the
congress venue• Complimentary congress pass for 1 attendee

15,000 €Logo / banner must be provided by the Sponsor.

2.02 Mobile App – Banner Ad Sponsor
Draw
attention

MAX. 5 SPONSORS• Banner ad rotating with other sponsors in footer• Company logo as sponsor on the congress website with link to sponsors
website• Sponsor mentioned in the congress program with logo
• Company logo on sponsors banner wall at the registration area in the
congress venue• Presence of your logo as sponsor in the power point presentations during
the breaks

7,000 €
Banner must be provided by the Sponsor.

2.03 WIFI Area SponsorshipGetconnected

2 SPONSORS• Branding with company logo of visitor WIFI-welcome page orcompany website as welcome page

5,000 €

WELCOME WIFI

LOGO

Logo must be provided by the Sponsor.

10 All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

3 ROOM SPONSORSHIP

3.01 Session Room SponsorshipHighawareness

MAX. 4 SPONSORS••••

Company logo at room entrance
Company logo on screen at the beginning and end of the session
Room will be named after your company during the congressCompany logo on sponsors banner wall at the registration area inthe congress venue• Complimentary congress pass for 1 or 2 attendees, depending on
the size of the sponsored room.

LOGO

SESSION

10,000 – 20,000 €Logo must be provided by the Sponsor.

3.02 One-Day CateringGetattention inbreaksMAX. 4 SPONSORS• Branding of napkins and coffee-to-go cups with company logo
• Company logo on bars and food stations in the catering areas• Possibility to provide company branded cupcakes or cake pops forthe afternoon coffee breaks (company own production costs)

6,000 €
Napkins and coffe to go cups will be produced by the congress organizer.

3.03 Signage Sponsorship
Strong first
impression

4,000 €ENTRANCE

LOGO

Column wraps will be produced by the congress organizer.

LOGO
11 All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

LOGO

• Display of your company logo on the digital signage within the
congress building (only congress related signage)• 2 Column wraps in the main lobby

LOGO

MAX. 4 SPONSORS

3 ROOM SPONSORSHIP

3.04 Media Check Sponsorship
Welcome all
speakers

1 SPONSOR• Company logo on all desktop workstations• Placement of roll-up banners, mouse pads, print and promotion material at the media check where all speakers hand intheir presentations

2,500 €MEDIACHECK

LOGO
LOGO

LOGO

Roll-up banner, mouse pads and other promotion material must be
provided by the Sponsor.

3.05 Lounge Area Sponsorship
Be close to
networkers

1 SPONSOR• Lounge Area within the Exhibition / Meeting and Networking
platform• Branding of this area with roll-up banners and print and promotional material• Company logo on sponsors banner wall at the registration areain the congress venue

LOUNGE

LOGO

LOGO

LOGO

LOGO

10,000 €Roll-up banner and other promotion material must be provided by theSponsor.

3.06 VIP Lounge Sponsorship
Be present in
the VIP lounge

1 SPONSOR• Branding of VIP lounge with company logo at the entrance• Placement of roll-up banners and print and promotion material
in the VIP lounge

5,000 €
Roll-up banner, and other promotion material must be provided by theSponsor.

VIP-LOUNGE

LOGO

LOGO

LOGO

LOGO

12 All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

4 OTHER OPPORTUNITIES

4.01 Welcome Reception
Welcome allattendees

1 SPONSOR
Signage with company logo at the entrance of the event
Company logo on bars and food tables in the reception areas
Branded cocktail napkins
Company logo on invitation card

5,000 €

LOGO
LOGO

•
•
•
•

Signage and cocktail napkins must be provided by the Sponsor.

4.02 Staffing Shirts Sponsorship
1 SPONSOR• Company branded polo shirts (front side) with CIMAC Congress
logo (back side)• Company logo on sponsors banner wall at the registration areain the congress venue• Complimentary congress pass for 1 attendee

Strongpresence

LOGO

15,000 €Shirts will be produced by the congress organizer.

4.03 Advertising in Pre Program
4.03.01 Back Cover Pre Program ........................................................................................................................................................ 4,000 €4.03.02 Inside Front Cover Pre Program ............................................................................................................................................ 3,000 €4.03.03 Inside Back Cover Pre Program ............................................................................................................................................. 2,000 €4.03.04 Inside Full Page Pre Program ................................................................................................................................................ 1,500 €13 All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

4 OTHER OPPORTUNITIES

4.04 Advertising in Final Program
4.04.01 Back Cover Final Program ...................................................................................................................................................... 8,000 €4.04.02 Inside Front Cover Final Program ......................................................................................................................................... 6,000 €4.04.03 Inside Back Cover Final Program .......................................................................................................................................... 4,000 €4.04.04 Inside Full Page Final Program .............................................................................................................................................. 3,000 €4.05 Additional Sponsorship Opportunities
4.05.01 Banner ad rotating on congress website .............................................................................................................................. 2,000 €4.05.02 Company logo on beach flag within the entrance area ...................................................................................................... 4,000 €4.05.03 Placement of a roll-up banner within the congress venue (entrance, corridors) ............................................................ 3,000 €

LOGO

LOGO

4.05.04 Insert Congress Bag: Providing one piece of promotional material in the congress bag ............................................. 2,500 €

LOGO

LOGO

LOGO

LOGO

LOGO

14 All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

PARTNERSHIP-LEVELShow maximum
promotional presence!
All sponsors will receive the highest recognition for their support of the 30th CIMAC World
Congress. Depending on the total sum of sponsorship, different partner levels can be achieved:

Platin Partner

40,000 € and moreGold Partner

30,000 € – 39,000 €Show maximum promotional presence as a Sponsor of the
CIMAC Congress 2022! You can be sure to draw the full attention!

15

Silver Partner

20,000 € – 29,000 €Bronze Partner

15,000 € – 19,000 €All Sponsors who will not achieve precious metal status will beannounced as premium Sponsors.

VDMA Services
Lyoner Straße 1860528 Frankfurt/Main
Germany

Organizer: VDMA Services
Contact: Nicole Potz
Phone:+49 69 6603 1143
Fax:
+49 69 6603 2143
Email:
nicole.potz@vdma.org

BOOKING FORM SPONSORHIP PROGRAM
We would like to book the following sponsorship opportunities:
Please tick;

1 Congress Logistics Sponsorship1.01 Congress Bags

35,000 €1.02 Lanyards

20,000 €1.03 Memory Sticks

15,000 €1.04 Pens & Notepads

5,000 €

1.05 Welcome Gift

8,000 €

1.06 Umbrella

8,000 €

1.07 Coffee to go cup

10,000 €1.08 Powerbank

10,000 €2 Mobile App and WIFI Area Sponsorship2.01 Mobile App – Start Screen Sponsor

15,000 €2.02 Mobile App – Banner Ad Sponsor

7,000 €

2.03 WIFI Area Sponsorship

5,000 €

3 Room Sponsorship3.01 Session Room Sponsorship16

10,000 – 20,000 €3.02 One-Day Catering

6,000 €

3.03 Signage Sponsorship

4,000 €

3.04 Media Check Sponsorship

2,500 €

3.05 Lounge Area Sponsorship

10,000 €3.06 VIP Lounge Sponsorship

5,000 €* All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

VDMA Services
Lyoner Straße 1860528 Frankfurt/Main
Germany

Organizer: VDMA Services
Contact: Nicole Potz
Phone:+49 69 6603 1143
Fax:
+49 69 6603 2143
Email:
nicole.potz@vdma.org

BOOKING FORM SPONSORHIP PROGRAM
We would like to book the following sponsorship opportunities:
Please tick;

4 Other Opportunities
4.01 Welcome Reception

5,000 €

4.02 Staffing Shirts Sponsorship

15,000€4.03 Advertising in Pre Program
4.03.01 Back Cover (includes 4C) Pre Program

4,000 €

4.03.02 Inside Front Cover (includes 4C) Pre Program

3,000 €

4.03.03 Inside Back Cover (includes 4C) Pre Program

2,000 €

4.03.04 Inside Full Page (includes 4C) Pre Program

1,500 €

4.04 Advertising in Final Program
4.04.01 Back Cover (includes 4C) Final Program

8,000 €

4.04.02 Inside Front Cover (includes 4C) Final Program

6,000 €

4.04.03 Inside Back Cover (includes 4C) Final Program

4,000 €

4.04.04 Inside Full Page (includes 4C) Final Program

3,000 €

4.05 Additional Sponsorship Opportunities
4.05.01 Banner ad rotating on congress website

2,000 €

4.05.02 Company logo on beach flag within the entrance area

4,000 €

4.05.03 Placement of a roll-up banner within the congress venue (entrance, corridors)

3,000 €

4.05.04 Insert Congress Bag: Providing one piece of promotional material in the congress bag

2,500 €

Total sum in € (excluding VAT)

17

* All sponsorships will be allocated on a first-come, first-served basis. All prices are quoted in Euro and exclude VAT.

VDMA Services
Lyoner Straße 1860528 Frankfurt/Main
Germany

Organizer: VDMA Services
Contact: Nicole Potz
Phone:+49 69 6603 1143
Fax:
+49 69 6603 2143
Email:
nicole.potz@vdma.org

BOOKING FORM SPONSORHIP PROGRAM
We hereby register as sponsor at CIMAC World Congress 2022.

Company / Organization

Contact person________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Company/Organization

StreetPostcode

City

Country

Phone/Fax

Internet

Name

First name

Title

Position

Email

Phone/Fax

Mobile________________________________________________________________________
Email________________________________________________________________________
Owner/Director________________________________________________________________________

 es, we have noted and acknowledged terms and conditions forYsponsoring

VAT-ID (EU-Countries)

Alternative address for invoice________________________________________________________________________
Company________________________________________________________________________
Street________________________________________________________________________
Place and date________________________________________________________________________
Postcode________________________________________________________________________
City________________________________________________________________________Country________________________________________________________________________
VAT-ID (EU-Countries)

VDMA Services GmbH
Lyoner Strasse 18 | 60528 Frankfurt/Main | Germany
Phone +49 69 6603 1892
Telefax +49 69 6603 2143
Email info@vdmaservices.org
Internet www.vdmaservices.de18________________________________________________________________________
Company stamp and legally binding signature

Chairman of thesupervisory board:
Karl Haeusgen
Managing Directors:
Holger Breiderhoff
Sven Laux
Dr. Ralph Wiechers

Deutsche Bank AG, Frankfurt
BLZ 500 700 10, Kto. 928499
IBAN DE29 5007 0010 0092 8499 00
SWIFT DEUTDEFFXXX

Commerzbank AG, Frankfurt
BLZ 500 800 00, Kto. 912803
IBAN DE88 5008 0000 0091 2803 00
SWIFT DRESDEFFXXX

Place of business: Frankfurt
Register court: District court Frankfurt
HRB10883
Tax No. 045 234 36106
VAT ID. DE 114156212

GENERAL TERMS AND CONDITIONS FORSPONSORSHIPS WITHIN THE FRAMEWORK OF
THE CIMAC WORLD CONGRESS 2022
Article 1 Scope of application of the General
Terms and Conditions
1.1 VDMA Services GmbH, Lyoner Str. 18, 60528 Frankfurt am Main, Germany ( “VDMA Services”),
is the organizer of the CIMAC World Congress 2022 in Busan (the “Event”). Within the frameworkof the Event, VDMA Services offers
1.2 The contractual relations between VDMA Services and the Sponsor (the “Parties”) are governed by these General Terms and Conditions (the “Contract”).
1.3 Sponsorship bookings must be made using the official booking form of the Event and are
subject to acceptance of these General Terms and Conditions. The booking form, duly completed
and with a legally binding signature, must be sent by post, fax or email to
VDMA Services GmbH
Lyoner Straße 1860528 Frankfurt am Main
GermanyPhone+49 69 6603 1892
Telefax+49 69 6603 2143
Emailinfo@vdmaservices.org
Internet www.vdmaservices.de

7.3 Should VDMA Services be in a position to hold the Event at a later date (reschedule), they will
inform the Sponsor as soon as reasonably practicable. If the Event is rescheduled, the Sponsor
may choose not to participate on the changed date. The Sponsor must notify in text form VDMA
Services of its decision no later than one week following receipt of the reschedule notice.
7.4 In the cases pursuant to 7.2 and 7.3 above, the Sponsor may claim reimbursement of payments already made, minus prior advertising costs incurred.

Article 8 Liability
8.1 VDMA Services’ liability is limited to cases of intent and gross negligence or culpable injury
to life, body or health.
8.2 In the case of a slightly negligent breach of a fundamental condition of Contract, liability on
the part of VDMA Services shall be limited to reasonably foreseeable damage that is intrinsic to
the Contract.
8.3 VDMA Services does not accept warranty for advertising and image activities achieving theeffect intended by the Sponsor.

Article 9 Data protection/privacy
9.1 Following the booking process, data provided by the Sponsor (company name, postal address, contact person, telephone/fax number and email addresses) will be stored and processed.

1.4 Deviating or supplementary conditions of the Sponsor are not taken into account. This also
applies to general terms and conditions of the Sponsor.

Article 2 Admission / Confirmation
2.1 Only companies and institutions with a direct connection to the Event topics, the Event
participants or the industries represented are admitted as Sponsors. Whether or not a Sponsor
is admitted is decided by VDMA Services at their own reasonable discretion.
2.2 Sponsorship options will be awarded in the order of receipt by VDMA Services. If a sponsorship option has already been filled otherwise, alternatives may be offered.
2.3 An applicant has no right to demand to be admitted as a Sponsor. The admission as aSponsor will be confirmed in text form. The admission is valid for no other than the company
or institution named in the confirmation. Once the confirmation has been received, the Contract
between the Sponsor and VDMA Services is deemed concluded (conclusion of Contract).
2.4 VDMA Services may revoke an existing admission if this was granted on the basis of false
requirements or information given or if admission requirements subsequently cease to apply.

Article 3 Exclusivity
3.1 VDMA Services may enter into contracts with other sponsors, unless the organizer has
explicitly guaranteed exclusivity of a service within the sponsoring package.

Article 4 Scope of the Contract
4.1 Performance by VDMA Services and counter-performance by the Sponsor are specified in
the individual sponsorship offer.
4.2 The Sponsor is responsible for the items they contribute. VDMA Services does not bear any
insurance risk. Sponsors are advised to take out suitable insurance cover.

Article 5 Fee / terms of payment
5.1 The Sponsor is obliged to pay VDMA Services the fee pursuant to the sponsorship offer.
5.2 Payment is due 14 days following conclusion of the Contract and receipt of the invoice by
the Sponsor, without deduction. The relevant date is the date when the amount is credited to the
VDMA Services bank account.
5.3 All prices quoted are exclusive of the statutory value added tax.

Article 6 Cancellation and non-performance by the Sponsor
6.1 The Sponsor may cancel its offer free of charge only until admission is granted by VDMA
Services GmbH.
6.2 If the Sponsor withdraws from the Contract after admission, it must pay damages.
The prorated fee that is payable as damages is as follows:- 25% of the agreed fee if cancelled up to 6 months prior to the Event; and- 50% of the agreed fee if cancelled less than 6 months up to 1 month prior to the Event; and- 100% of the agreed fee if cancelled during the one-month period directly preceding the Event.
The Sponsor may prove that there is no damage at all or that the damage incurred is less.
6.3 A cancellation must be made in text form. The relevant date is the date of receipt by VDMA
Services..
6.4 The contractual fee is also due in full even if the Sponsor does not use all the services under
the Contract.

Article 7 Cancellation and non-performance by VDMA Services
7.1 Should VDMA Services be unable to fulfil their contractual obligations towards the Sponsor,
they will so notify the Sponsor as soon as reasonably practicable. VDMA Services will offer theSponsor an equivalent alternative, depending on the nature of their non-performance.

In particular, VDMA Services use personal data:- to process orders and business transactions with the Sponsor;- to send out offers in connection with the Event;- for Event-specific information before and after the Event;- to get into contact and for inquiries and queries;- to send information and advertising material by ordinary mail;- to forward selected data to specific contractors in fulfilment of the Contract;- to prepare personalized tickets; and- for evaluations for statistical purposes.
9.2 Further information on individual rights and general information on how we manage personal
data can be found at www.vdma.org/en/datenschutz.
9.3 VDMA Services only store and use personal data for as long as this is necessary to performthe Contract. VDMA Services will only use these for the purposes for which data have been collected or to comply with legal requirements regarding reporting or document retention. The Sponsor may at any time object to the use of its data for the above-mentioned purposes, in particular
for the sending of Event-specific information before and after the Event and the sending of offers
in connection with the Event. Email to: vdmaservices@vdma.org.

Article 10 Good conduct, information and confidentiality
10.1 The Parties undertake to show mutual respect, good conduct and loyalty. The Sponsor is
obliged to take into account the interests of VDMA Services. In particular, the reputation andimage of VDMA Services as a service company of VDMA e. V. and the image of the sponsored
Event deserve to be protected.
10.2 The Parties shall inform each other as soon as reasonably practicable about any circumstances and changes that are relevant for the implementation of this Contract.
10.3 The Parties undertake to maintain confidentiality towards third parties regarding the content
of the individual sponsoring contracts, including without limitation the individual items of performance. A Party may disclose to a third party details hereunder only if and when it has obtained
the express, written consent of the other Party, in order to safeguard one or both Party’s/Parties’interests that deserve protection, or in the case of statutory disclosure requirements. This obligation shall survive the termination of this Contract.

Article 11 Duration of the Contract
11.1 This Contract enters into force upon receipt of the booking confirmation issued by VDMA
Services.
11.2 This Contract ends upon cancellation or end of the Event and fulfilment of each and any
obligations owed by either Party.

Article 12 Limitation period
12.1 The limitation period is 12 months and starts at the end of the week when the Event ends.
Cases of intent, gross negligence and culpable injury to life, body or health are excluded from theshort limitation period. In this respect the statutory limitation periods apply.

Article 13 Text form requirement
13.1 There are no further oral agreements between the Parties.
13.2 Amendments and supplements to this Contract must be made in text form. This also applies to a waiver of this clause.

Article 14 Applicable law and jurisdiction
14.1 This Contract is governed exclusively by the laws of the Federal Republic of Germany, to the
exclusion of the UN Convention on Contracts for the International Sale of Goods.
14.2 Place of jurisdiction for all disputes arising from or in connection with this Contract is Frankfurt am Main.

7.2 Should VDMA Services be unable to hold the Event due to the occurrence of force majeure,in particular - but not limited to - natural disasters, war, civil unrest, strikes, epidemics, pandemics, governmental measures or other unforeseeable events beyond the control of VDMA
Services, they will notify the Sponsor as soon as reasonably practicable. The ongoing effects ofthe corona pandemic are deemed a pandemic within the meaning of sentence 1.

VDMA Services GmbH
Lyoner Strasse 18 | 60528 Frankfurt/Main | Germany
Phone +49 69 6603 1892
Telefax +49 69 6603 2143
Email info@vdmaservices.org
Internet www.vdmaservices.de

19

Chairman of thesupervisory board:
Karl Haeusgen
Managing Directors:
Holger Breiderhoff
Sven Laux
Dr. Ralph Wiechers

Deutsche Bank AG, Frankfurt
BLZ 500 700 10, Kto. 928499
IBAN DE29 5007 0010 0092 8499 00
SWIFT DEUTDEFFXXX

Commerzbank AG, Frankfurt
BLZ 500 800 00, Kto. 912803
IBAN DE88 5008 0000 0091 2803 00
SWIFT DRESDEFFXXX

Place of business: Frankfurt
Register court: District court Frankfurt
HRB10883
Tax No. 045 234 36106
VAT ID. DE 114156212

Contact us
We will be pleased to help you with all your sponsorship activities for the
CIMAC World Congress 2022, discuss your ideas with you, and support
you in implementing them. For further information please contact:
VDMA Services GmbH
Lyoner Strasse 1860528 Frankfurt am Main
Germany
Phone: +49 69-6603 1892
Email:

congress@cimac.com

Web:

www.cimaccongress.com