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Minutes for the 23rd AONSA Executive Committee Meeting
Date: 14:00 - 17:30, November 18 (Monday), 2019
Place: Howard Beach Resort, Kenting, Taiwan
Participants: 27[Board Members]Brendan Kennedy (President; ANBUG, U. Sydney)
Dongfeng Chen (Vice-president; CNSS; CIAE) – conference call
Jae-Ho Chung (Secretary; KNBUA; Korea U)
Hsiung Chou (Treasurer; TWNSS National Sun Yat-Sen U)
Taku J Sato (Public Relations Officer; JSNS, Tohoku U)[Members]
Kathleen Wood (ANBUG; ANSTO, on behalf of Tracy Rushmer)
Yun Liu (ANBUG, Australian NU, on behalf of Ian Gentle)
Hesheng Chen (CNSS; IHEP) – conference call
Rifai Muslih (INSS; BATAN, on behalf of Evvy Kartini)
Kazuhisa Kakurai (JSNS, CROSS)
Soo-Hyung Choi (KNBUA; Hongik U on behalf of Sungkyun Park)
Ko-Wei Lin (TWNSS; Nat. Chung Hsing University)[Observers]
Jamie Schulz (ANSTO)
Fangwei Wang (CSNS) – conference call
Yuntao Liu (CARR) – conference callKai Sun (CMRR) – conference call
Mitsuhiro Shibayama (JRR3/U Tokyo)
Toshiji Kanaya (J-PARC/KEK) or Kenji Nakajima (J-PARC)
Masayasu Takeda (JRR3/JAEA)
Sungil Park (HANARO)
Apichate Maneewong (Thai Community; TINT)[Special Observers]1

Hideki Seto (AONSA Office; KEK)
Kenji Nakajima (J-PARC/KEK)
Yasuhiko Fujii (retired)
Yukinobu Kawakita (J-PARC)
Sungmin Choi (KAIST)
Wanchuck Woo (KAERI)[Apologies]
Evvy Kartini (Member-at-Large; INSS; BATAN)
S. M. Yusuf (Member-at-Large; NSSI; BARC)
Tracy Rushmer (ANBUG; Macquairie U)
Ian Gentle (ANBUG; U Queensland)
D. Pandey (NSSI; ITT BHU)
P. U. Sastry (BARC)
Darminto (INSS; Institute of Technology, Surabaya)
Sungkyun Park (KNBUA; Pusan NU)
Jian Gong (CMRR)
Iwan Sumirat (BATAN)
Abdul Aziz Mohamed (Malaysian Community; UNITEN)

Schedule
Nov 18 (Monday)
14:00-14:10 Opening Remark (B. Kennedy)
14:10-14:15 Approval of Agenda
14:15-14:20 Report on the Minutes of the 22nd AONSA ECM in Mianyang (J.-H. Chung)
14:20-14:35 Report from the AONSA Office (H Seto)
14:50-16:00 Discussion and Decisions
16:00-16:15 Coffee Break
15:45-16:45 Discussion and Decisions
16:45-17:00 Facility Reports (Summary from FDM)
17:00-17:40 Reports from Neutron Associations
17:40-17:45 Closing Remark (B. Kennedy)2

Main text of the minutes- Approval of agenda
B. Kennedy listed the agenda of the 23rd EC meeting. The EC members approved theagenda.
- Report on the minutes of the 22nd EC meeting
JH Chung reported on the minutes of the 22nd EC meeting, which was held in Mianyang,China, on May 25th, 2019. The EC members approved the minutes.
- Report from the AONSA Office (Appendix 2)
H. Seto reported on the activities of the AONSA office

Items for Discussions and Decisions
1. Process matters
No items discussed at this meeting
2. Formal matters
The executive members and the observers for the next term beginning January 2020 werenominated by the next term beginning in January 2020. The EC members confirmed thenominations.
ANBUG

CNSS

INSS

JSNS

(1) Tracy Rushmer (Macquarie University)(2) Yun Liu (Australian NU)(Observer) Jamie Schulz (ANSTO)(1) Dongfeng Chen (CIAE)(2) Hesheng Chen (IHEP)(Observer 1) Yuntao Liu (CARR)(Observer 2) Fangwei Wang (CSNS)(Observer 3) Jian Gong (CMRR)(1) Darminto (Institute of Technology, Surabaya)(2) Eddy Giri Rahman Putra (BATAN)(Observer) Iwan Sumirat (BATAN)(1) Kazuhisa Kakurai (CROSS)(2) Taku Sato (Tohoku University)(Observer 1) Masayasu Takeda (JRR3)3

KNBUANSSITWNSSThailand
Malaysia(Observer 2) Toshiya Otomo (J-PARC)(1) Jae-Ho Chung (Korea University)(2) Soo-Hyung Choi (Hongik University)(Observer) Sungil Park (HANARO/KAERI)(1) SM Yusuf (BARC)(2) D Pandey (IIT BHU)
(Observer) PU Sastry (BARC)(1) Hsiung Chou (Nat. Sun Yat-Sen University)(2) Ko-Wei Lin (Nat. Chung Hsing University)(Observer) Apichate Maneewong (TINT)(Observer) Abdul Aziz Mohamed (UNITEN)

The following nomination were received for the next Board members. The nominations
were approved by the members after the EC meeting via e-mails
Past President
President
Vice President

Brendan Kennedy (University of Sydney) - automatic
Dongfeng Chen (CNSS; CIAE) - automatic
Taku Sato (Tohoku University)

Secretary
Treasurer
Public Relations Officer
Member-at-Large

Jae-Ho Chung (Korea University)
Hsiung Chou (National Sun Yat-Sen University)
Eddy Giri Rahman Putra (BATAN)
S. M. Yusuf (BARC)

3. AONSA Neutron School (Appendix 3)
Sungil Park reported on the 11th AONSA Neutron School, which was held in Daejeon, Korea,
on August 19-23, 2019. The school hosted only 17 students (11 domestic and 6 from overseas)
due to the unfortunately small number of applications. 17 lecturers contributed with sciencelectures and hands-on data analysis courses.
B Kennedy suggested to discuss on how to promote the attendance at AONSA Neutron Schools,
and how to make these premier neutron schools in the region.
H Chou pointed out that the number of students in general are decreasing while domestic
neutron schools may already accommodate majority of students.
K Kakurai said that the premiership could be difficult to achieve since domestic schools are
already offered in English, and are inviting lecturers from outside the region. T Kanaya
commented that MLF schools being international becomes a barrier for domestic students to4

attend.
Y Liu suggested that the program should be better shaped to become attractive to students.
KW Lin said that TWNSS is covering airfares of their students attending neutron schools.
J Schultz suggested facilities and/or user societies to put up one or two scholarships to attend,which students may be selected via a competitive process. B Kennedy commented that winninga scholarship may add to student’s resume.
H Chen mentioned that CNSS is trying to find some budget to support international students
to attend the next neutron school at CSNS.
JH Chung advised the next school hosts not to waste time on setting up webpages but toannounce the school and collect applications as early as possible. He also suggested to review
which is the better way to collect applications: whether the school will directly accept
individual applications or member societies collect and screen among themselves.
Sungil Park suggested that the AONSA schools being similar in format to other neutron schools
may be making them less attractive for students to attend.
T Sato said that the frequency should be less than once a year to make the schools premier. He
also suggested sharing roles between AONSA and domestic schools, one offering advanced
level and the other general.
K Kakurai suggested that by combining the AONSA and domestic schools every two years,
these goals may be achieved.
K Wood prefers the AONSA school in every two years and ANSTO schools in in-between years.
J Schultz explained that ANSTO offers general schools every two years, and courses focusedon techniques or areas in the other alternate years.
B Kennedy summarized that there is a consensus for changes. He suggested putting up
information of all other neutron schools on the AONSA webpage, which will be used for
coordinating the local schools with the AONSA schools. He then also suggested each society
to discuss among themselves and figure out the best way to encourage and support the beststudents.
4. AONSA Prize 2019 (Appendix 4)
D Chen reported on the AONSA Prize and confirmed that Mahn Won Kim has been
selected as the winner of the 5th award in 2019.
5. AONSA Young Research Fellows (Appendix 4)
D Chen reported on the selection result of the 2019 AONSA Young Research Fellow. Nine
applications in total were received by the deadline on August 31, 2019. The selection
committee recommended top three candidates: Dr. Tingting Song (China, ANBUG), Dr. Jungju
5Ryu (Korea, KNBUA) and Dr. Taisen Zuo (China, CNSS). The committee approved theselection committee result. The CSNS agreed to accept Dr. Tingting Song to work on GPPD.
The ANSTO agreed to accept Dr. Jungju Ryu to work on BILBY. The J-Parc agreed to accept
Dr. Taisen Zuo to work on TAIKAN.
6. Financial matters (Appendix 5)
H Chou reported on the financial status of AONSA including the annual fee, prize fund, andfuture budget plans. He added that the 5th Prize winner MW Kim donated USD2,000 out of theprize money.
7. Cooperation with NSSA and ENSA (Appendix 6)
B Kennedy reported on the meeting with Despina Louca, the President of NSSA, andChristian Alba-Simionesco, the President of ENSA, and their visits to CARR and CSNS. He
also participated in ECNS2019 in July, 2019, and gave a talk about the AONSA activities. He
mentioned the recent inauguration of the Neutron Instrumentation and Innovation Award byENSA, which is for early career scientists who made contributions to enabling advancementof neutron science. He suggested that similar early career awards may be needed in AONSA inthe future.
B Kennedy also mentioned that the organizers of the ICNS2021 requested the three
Presidents to suggest the list of the International Program Committee, which will be held in
Bueno Aires, Argentina, in July 4 – 8, 2021. He suggested the list considering the regional andscientific diversity as well as the gender diversity, which is included in Appendix 6.
B Kennedy also mentioned that there was a discussion to form an international body
representing world-wide neutron scattering community. It is expected that the body will belaunched in 2021, which will provide the frame of ICNS to move forward.
8. Diversity Proposal (Appendix 6)
B Kennedy raised issue of the gender diversity and listed the diversity statements of IUCr,APS, and RACI. He and proposed the following statements to be considered. The statements
will be circulated among the members after the EC meeting and adjusted before being placedon the AONSA webpage.
-AONSA strives to achieve gender balance in all its institutions and activities bearing in
mind other diversity needs and its existing obligations to geographic and academic
discipline representation where appropriate.

-

AONSA award committees will have both male and female representation.
6

-

AONSA will ensure reasonable representation of the AOCNS organizing committee
will be female and that plenary, keynote and invited speakers together with session
chairs will include females.

-Those seeking support from AONSA for, meetings, workshops and schools will haveto demonstrate their efforts to address gender balance including targets for genderequality.

K Wood raised the importance of collecting data on gender balance and suggested thatfacilities collect data by including lines in their proposals and give them to AONSA.
T Kanaya mentioned that the females among JSNS membership are 8 %.
B Kennedy said that we need to strive for good role models for younger generations byimproving gender balance.
9. Asia-Oceania Conference on Neutron Scattering
H Chou submitted the status report of the AOCNS 2019. (Appendix 7)
B Kennedy apologized for failing to announce the Call for Proposal to host the AOCNS
2023 and having no proposals to discuss at the table. He proposed to announce the Call for
Proposals immediately with the deadline one month prior to the next EC meeting. The proposal
presentations and the final decision will be voted during on the next EC meeting in May inIndonesia.
10. Report on the 16th Neutron Facility Directors Meeting (Appendix 8)
Sungil Park, on behalf of F Wang who was on a video call, made a summary report of the18th Neutron Facility Directors Meeting, which was held on May 24th, Saturday, at the samevenue. Fangwei Wang (CSNS) will be the next chair of FDM in 2020. J Schultz and T Kanaya
will assist as secretaries.
B Kennedy proposed to plan a formal celebration of the restart of the JRR-3 in 2021.
11. AONSA Newsletters and Homepage (Appendix 9)
T Sato report on the management of AONSA newsletters and homepage. He announced
that the deadline for newsletter articles are Nov. 30, 2019. Any responsible person who intends
not to submit articles this time must also inform him by the deadline. The newsletter will be
released by the end of December.
12. Activities Related to SE Asia and Other Non-member Countries7

No items were reported in this meeting.
13. Cooperation with IUCr and IAEA
No items were reported in this meeting.
14. Cooperation with AOFSRRNo items were reported in this meeting.
15. Calendar of AONSA Activities (J-H Chung) (Appendix 1)
16. Venue for the 24th, 25th, and 26th EC Meetings
The 24th EC meeting will be held in May in Indonesia, with which a local workshop may beorganized in conjunction. The 25th EC meeting will be held during the 12th AONSA Neutron
School, which is scheduled to start on October 12, 2019. B Kennedy mentioned that the latter
will place the EC meeting back in synch with the neutron schools and minimize the necessary
travels although China will host EC two meetings in 18 months. The members consented withthe proposed schedule.
<Reports from Neutron Associations and communities>- ANBUG (K Wood) (Appendix 10)- CNSS (H Chen) (Appendix 11)- INSS did not report this time.
- JSNS (K Kakurai) (Appendix 12)- KNUBA (J.-H. Chung) (Appendix 13)- NSSI (JH Chung on behalf of S. M. Yusuf) (Appendix 14)- TWNSS (KW Lin) (Appendix 15)- Thailand (A Maneewong) (Appendix 16)- Malaysia did not report this time.
18. Additional discussions
B. Kennedy raised the concern about INSS not actively engaging with EC recently. Given thepossible difficulty of their budgetary situation against traveling, he proposed that the AONSA
offer to pay for one roundtrip airfare from India to the next EC venue for one INSS non-facility
EC member. The EC members agreed with the proposal.
18. Meeting close8B. Kennedy thanked all the Board and EC members and observers for their contributions andparticipations in the 23rd EC Meeting.

9Appendix 1: Calendar of AONSA Activities
Year 2019
Date

EventsMay 2416 Facility Directors’ Meeting (Mianyang, China)

May 2522nd AONSA EC Meeting (Mianyang, China)

Aug 19-23

11th AONSA Neutron School (Daejeon, Korea)

Nov 16-21

The 3rd Asia Oceania Conference on Neutron (Kenting, Taiwan)

Nov 1717th AONSA Facility Directors’ Meeting (Kenting, Taiwan)

Nov 1823rd AONSA EC Meeting (Kenting, Taiwan)

thYear 2020
Date

EventsMay -18th Facility Directors’ Meeting (Indonesia)

May -24th AONSA EC Meeting (Indonesia)Oct 12-17…

12th AONSA Neutron School (CSNS)

Oct 12…

19th Facility Directors’ Meeting (TBD)

Oct 12…

25th AONSA EC Meeting (TBD)

10