PITCAIRN ISLANI} COUNCIL
Minutes of the Regular council Meeting held at the Pulau school
Commencing at 9.00am 24th AptilZL}APresent:

I

Mayor Simon young, Deputy Mayor Charlene Warren, Cr Kerry Young, Cr Shawn Christian, Administrator Lindsy
ff,ompson, Shirley Young (lsland Secretary)
Gallerv: None
Welcome: A moment of private reflection was taken'Items
9.04arno
1. opening of tlE l4eg!!ttg_ Meand
Mayor welcomed back Cr Menzies, Cr Evans, and
2. Welcome all along with Meeting opened

Moment of Reflection:

3. General Business:

4. Approve Minutes5. Mayor report:

introduced Administrator Lindsy Thompson. Mayor invited Lindsy to say a few
words of ingoduction. Administrator thanked Mayor for introduction andstated she was very pleased to be here, to work for the Pitcairn community andextended thanks for the warm welcome to the lsland.
r called for moment of reflection
MGeneral business.
Mayor: Plastic odyssey chair.

Mayor: PPS reform, Martin Jenkins.
l.
scuba divi
Cr Menzies: Information John
Motion that the minutes of regular 13th March 2024 be approve dr
Moved: Mayor/DeputY
Regarding Starlink Cr Young stated that a decision should be made in relation tohow to we conduct monthly charges shoutd individuals go off island and wish
the system to be turned off. Agreed we should discuss at next Tuesday checkin.

Mayor expanded on Starlink and telephone installation stating that Starlink
almost completely installed and 20 telephones have been installed. Lonie
Rankine has progressed the telephone installation as far as she can. Kerry
Young lT, has agreed to continue with the final installation of outstanding
telephones.
Cr Menzies questioned budgets for capital expenditure for theStarlink/telephone installation project. Mayor and Cr Young both believe weare just under budget. Cr Menzies questioned where surplus hardware wasfollowing telephone installation. Mayor will enquire. HDM Ops has agreed topurchase replacement Yealink telephones through his budget, and these will beon the May supply ship. Kerry lT confirmed he is ordering some spare ethernet
adaptors, due September shiP.
cr christian thought the visit of simon cormack was very productive.

Motion: That the Mayors report be accepted' Deputy Mayor/Cr Young
Action: Mayor will check with Lonie Rankine regarding inventory for
replacement parts.
Action: Mayor to raise issue of Starlink costings and payment structure at next
check-in.
L6, Land Application Costs
Review:

Following the recent Council decision to raise the fees for applications for LAT's,
there was concern raised at the last public meeting regarding the increases. At
the public meeting the Mayor agreed to revisit this issue with council. Mayor
explained that provided was an attachment was also figures provided by GT
which gave an indication how much it costs to run the land court, and LATS.
Discussion ensued with Cr Evans strongly stating that it was too high, especiallyin view of recent declining of the inflation adjustment increases for thePPS. Administrator supported the increases from a good governance fiscal
responsibility viewpoint. The Mayor felt that the price increase, specifically thecommercial land LAT was too high. However, atl other council members, werejustified and correct, standing by the previous decision. The amount of time
taken to process the paperwork is justified for LATs are fairly rare.
No requirement for motion were in favour of retaining already agreed uponfees.

7. Shipping schedule
approval:

8. LTV application for KnutArneson:

9. Land Review-House
Land Freehold:

Action: Mayor to inform community at next public meeting.
Motion: That the shipping schedule (adjusted due to cancellation of the marine
science expedition in 2024) previously circulated by PIO be approved.
Mayor/Cr Menzies
After a brief discussion, it was recognized that LTVs applications are agreed inconsultation with the Governor.
Motion: That the LTV for Knut Espen Arnesen is provisionally approved, subject

to Governor's agreement.
Action: Administrator convey recommendation to Governor.
Mayor explained that in the previous public meeting, concern was raised
regarding that house land should be freehold, and that this concern is shared bymany in the community. Discussion acknowledged that this would requireconsiderable thought and significant legislative changes. This cannot be dealt
with today but it is something that we will circle back through a Tuesday checkin.

10. Gov housing
application, Mike Collis:

Action: Mayor to ensure this is discussed in next Tuesday check-in.
Mayor explained that Mike Collis settlement application has been approved by
the Governor, and he is scheduled to arrive 30th May 2024. With anestablished precedent we have an application from an approved settler
applying to utilize a vacant Government building. Cr. Menzies has spoken withDM Community and reached an agreement that Mike Collis could be housed in
the FCA residence at Up Tibi. Discussion identified that any rental contract
should be for a limited temporary period of 6 months. That it is important to
get the contracts correctly structured, with regards to issues such as keeping
the property clean and in good order. Rental would be $500 NZ per month,plus utilities. Also noted was that potentially in the future the rental of theRemand and the teacher residence could be utilized for more than one settler
at a time, and therefore the contract would need to allow this.
Motion: That Mike Collis housing application be approved for an initial5 monthlease, for the FCA residence at up Tibi. Mayor/Cr Menzies

11. FCA:

12. Letter from Dr Helen
Mears RMG.

Action: Mayor to inform Mike Collis.
Action: Mayor and DM Community to prepare contract
Mayor explained that following council partners communication meeting Mon
22 April, that we are now awaiting from Dep Gov the draft MOU, that is being
prepared for Child Matters. This follows discussions which could potentiallymodify the FCA working model.
Council received a letter from Doctor Helen Mears at the Royal Museum
Greenwich enquiring if Pitcairn lsland had an opinion/position in regards to thePitcairn Register L823-1854 (though reference going back to burning of the2

Bounty). The Register currently housed at the RMG have recelved interest fromNorfolk lsland to take on loan this document. Council members would haveoverwhelmingly supported the register coming to Pitcairn lsland if it were notfor the fact that we lack the proper preservation tools to house theregister. The Council is also divided with regards to supporting the registergoing to Norfolk lsland, or lts continued safe location at the RMG.

13. Head of Pitcairn PublicService Report:

14. Ombudsman

15. Capital expenditure bids

Action: Mayor to respond to the RMG with our thoughts.
Action: Mayor to speak with DM Community and enquire if she wishes toengage with the RMG on this or other issues.
Action: Mayor will enquire regarding a digitized version,Mayor, and other council members would not delve to deeply as it was written
by predecessor, and that we look forward to next month's report.
Administrator highlighted that the next report would have increased focus onrevenue generated by government departments. Spring boarding from thisconcern was raised regarding public access to private earnings, however themajority acknowledged in certain circumstances this too was required by theGovernment.

Motion: That we accept the Head of Pitcairn Public Service monthly report.
Mayor/Deputy Mayor
Legislative proposal to remove maximum age limit. After a brief discussion
council endorsed the legislative change.
Motion: That it is recommended to the Governor that the compulsory
retirement age for the Ombudsman be removed. Mayor/Cr M. Evans.
Action: Administrator to inform governor.
Administrator highlighted that through the FCDO some capital expenditure
finances can potentially be accessed by Pitcairn lsland. The FCDO have
ringfenced UK pounds 200,000 between Tristan da Cunha and Pitcairn lsland. lt
was further explained that although UK pounds 100,000 is available for bids
from Pitcairn it may be possible to access more should Tristan da Cunha not
successfully submit bids up to the UK pounds 100,000. Administrator has
spoken with DM Operations regarding potential expenditure. Mayor statedthat all 4 divlsion managers need to be approached. Discussion raised the issueof repeating the capital expenditure bids that had been submitted earlier in theyear, but were not successful. However, it was agreed that we will revisit andre-evaluate those bids.
Action: Administrator to speak with all DMs regarding this issue.
Action: Mayor to speak with Mike Collis to determine what, if any, equipment
needs to be purchased for the previously submitted bid for the channel 80
repeater installation.
Action: lsec to locate previous bids for Firefighting equipment, and marine
science equipment, and forward to Administrator.
Action: Mayor to make public announcement, highlighting this opportunity andasking for suggestions.

Action: Mayor and administrator to discuss, and put up public notice to thiseffect, to ask for suggestions, and justifications.
Action: Mayor to set date to discuss these capital expenditure proposals.
16. RSPB license letter:

Council discussed and agreed with the proposed Henderson expedition.

Motion: that council support and recommend to the governor that the RSPB
Henderson expedition be approved and if necessary for permits to be issued
17. Elder CareCr Heather restated our previous position with regard to establishing activities
for the elderly which would be supported by community members and a pilot
3program to bring in a community nurse which could also be linked to targeted
immigration.
General Business
18. Plastic Odyssey - Chair:Council discussed the Odyssey Chair move to a permanent location. However,it was felt that the correct environment does not currently exist (in the shade),but this may change in the future with infrastructure developments. Therefore,
for the time being the chair will remain in the public square.

19. PPS Reform

At the previous partners communication meeting it was decided by council toapprove the firm Martin Jenkins to undertake the PPS Reform. Formal approval
was held over until this meeting.

Motion: That council approve the bids from Martin Jenkins to undertake thePPS Reform. Mayor/Deputy Mayor
Actlon: Administrator to inform PIO
20. John Slayer Scuba
Diving:

Cr H. Menzies provided information on the following. Luke & John, both former

Royal Marines, and connected with project blue, are working on a proposal toprovide Pitcairn with a world class Scuba Dive facility. Proposalcentres aroundJohn coming to Pitcairn to provide scuba training and setting up a dive facility
including a Hyperbaric chamber. This will grow capacity on island. The projectand proposal will be worked on in partnership with Pitcairn lsland andultimately funding will be sought from Darwin Plus funding stream. The
proposal will take time to prepare and the project is not anticipated until

2025.

21. Date of next RegularWednesday 15th May 9am

Council meeting

Meeting Closed -Midday

Meeting Approved

Mayor:

Date:

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