GBIF - Capacity Enhancement Support Programme

FINAL NARRATIVE REPORT
Guidelines on how to complete the activity report are included in italics.
Use the information included in your CESP Full Proposal (reproduced in Annex 1 of your CESP contract) as a baseline fromwhich to complete this report.
Remember that this report will be made available on your project page on the GBIF website and therefore should not include
any contact information, unless you have permission from all mentioned in the report that their contact information can be
published.

Contents
1.

Project information

2

2.

Executive summary3

3.

Progress against expected milestones

44.

Activities

6

5.

Deliverables

9

6.

Events organized as part of the project

12

7.

Calendar of activities

16

8.

Project communications and visibility

19

9.

Monitoring, evaluation and lessons learned

19

10.

Sustainability plans

22

11.

Annex 1 – Additional sources of verification

22

GBIF - Capacity Enhancement Support Programme

1. Project information
Please insert text in the table

Project title

OpenPSD - Engage and promote the private sector in open biodiversity data
publication

Project ID

CESP2019-004

Project period

Start date (dd/mm/yy):

End date (dd/mm/yy):

01/06/2019

31/01/2021

Start date (dd/mm/yy):

End date (dd/mm/yy):

1/12/201931/01/2021

Reporting period
Project lead
Name of the main

Cristina Villaverde

contact person
Name of institution

GBIF Spain - Royal Botanic Garden - Spanish National Research Council (CSIC)City and country

Madrid, Spain

GBIF Participant

GBIF Spain

represented
Role(s) in this project

Coordinator

Project partner(s)Name and institution of the representative

GBIF ParticipantRole(s) in the project

represented (ifapplicable)
Rui Figueira, Instituto Superior de Agronomia, GBIF

PortugalPortugalTai Messina, Instituto Superior de Agronomia, GBIF

training
PortugalPortugal
Dag Endresen, National History Museum, GBIF Norway

Mentor, Documentation,

Mentor, Documentation,
training

NorwayMentor, Documentation,
training

Vidar Bakken, National History Museum, GBIF Norway

NorwayDocumentation, training

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GBIF - Capacity Enhancement Support Programme

Rukaya Johaadien, National History Museum, GBIF

NorwayNorwayDairo Escobar, SiB Colombia

Mentor, Documentation,
training

Colombia

Mentee, documentation,
training

Camila Plata, SiB Colombia

Colombia

Mentee, documentation,
training

Anne-Sophie Archambeau, Museum National D'histoire

FranceNaturelle, GBIF France
Sophie Pamerlon, Museum National D'histoire

Mentee, documentation,
training

FranceNaturelle, GBIF France

Mentee, documentation,
training

Pedro Beja, CiBio/InBIO

PortugalAcademic partnerJoão Madeira, Energias de Portugal (EDP)

Portugal

Private company partner

Per Ihlen, Asplan Viak AS

NorwayPrivate company partner

Katia Cezón, GBIF Spain, Royal Botanic Garden

Spain

Mentee, documentation,
training

Miguel Vega, GBIF Spain, Royal Botanic Garden

Spain

Mentee, communication,
training, documentation

Esteban Manrique Reol, Royal Botanic Garden.

Spain

Mentee

2. Executive summary
Please provide a brief summary of your project’s objective(s), its implementation and achievements. You should also
describe the context and the approach taken for the final evaluation of your project, and the key best practices and lessons
learnt identified. Remember to include any additional objectives that were defined during the implementation of the projectand explain why they were added to the project’s initial objectives. In the event of unexpected challenges that have
prevented you from reaching a planned project objective, please provide explanations and indicate if and how you plan toreach these objectives post project.
(Max. 300 words)
We aimed to use the previous experience of Norway and Portugal, where private companies are
already GBIF publishers, to engage and promote GBIF-mediated biodiversity data publication and useby the private sector. This was achieved through workshops, documentation targeted to the private
sector, creation of promotional materials and mentoring. By the time we write this report:- Norway and Portugal have created use cases to identify motivations and benefits for private
sector companies to become GBIF data publishers based on their national experiences;- A guidance document to support the internal authorization process to become a GBIF
publisher has been published in English, Portuguese, French and Spanish, and we are now
working on a GBIF format publication of this guide. We have also prepared a template of aPage 3 | 24

GBIF - Capacity Enhancement Support Programme-Service Level Agreement between a company and national GBIF node,
available in different languages;
Outreach and training activities to engage private sector companies in GBIF have been
carried out in Norway, Colombia, Spain, Portugal and France;
A promotional video and leaflet have been launched;
17 new companies in Colombia, Portugal, Norway and Spain were endorsed and 111 private
sector datasets were published.

Initially, the outreach and training activities were planned to be face-to-face meetings, but due to thepandemic, we were forced to run most of these activities online. However, it was not harmful at all, but
a good opportunity to reach a higher number of participants and test webinars as a useful tool toteach and perform outreach GBIF activities. Requesting an extension in the project period wasnecessary in order to have time to complete all the many time-consuming scheduled activities anddeliverables.
It is always great to partner with a design company that knows the GBIF work so well because it
makes the work easier.
We have kept a good level of communication between project partners that helped us to complete allactivities. The engagement and willingness for collaboration of partners during all of the project andtasks must be highlighted here as well.

3. Progress against expected milestones
Please indicate the status of the expected milestones as outlined in Annex 3 of the contract, at the time of final
reporting.
Please provide more information in the Deliverables table in section 5 of this report, including detailed explanatory
notes in the event of unexpected delay(s).

Expected milestones

Completed?
Yes/NoCase studies on identifying potential publishers complete.
(Mid-term report milestone)

Yes

Documentation to support internal company processes to become a GBIF publisher complete.
(Mid-term report milestone)

Yes

Identification of activity’s sectors and potential publishers in private companies in CO, ES, FR(also PT & NO) complete and potential publishers inventory delivered.

Yes(Final report milestone)
Promotional materials developed.
(Final report milestone)

Yes

Workshop Experience Exchange – Portugal, held and report available.
(Final report milestone)

Yes

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GBIF - Capacity Enhancement Support ProgrammeWorkshop Experience Exchange – Norway, held and report available.
(Final report milestone)Yes

3 one-day workshops Experience Exchange in CO, ES, FR, held and reports available.
(Final report milestone)

Yes

Completion of final capacity self-assessments.
(Final report milestone)

yes

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GBIF - Capacity Enhancement Support Programme

4. Activities
Please indicate the status of the activities as outlined in your CESP Full Proposal (section 3.5), at the time of final reporting.
The table below should be completed in the same way as in your CESP Full Proposal, but should include information and updates on the status of each activity. Please indicate relevant
source(s) of verification and provide links, or a copy of the source of verification mentioned if no links are available. Attachments should be provided in the Annex.
In the event of unexpected delay(s), please provide detailed explanatory notes and indicate new planned completion date(s).
Please include any additional activities completed during the implementation of the project that were not originally outlined in your CESP Full Proposal.
Add rows as required.

Activity name

Status of activity:
Completed?
Yes / No (inc. %complete)

Explanatory notes, including newplanned completion date if necessary

Source(s) of verification

Case studies on
identifying potential
publishers

Yes

Four use cases were developed. One fora private company in Portugal (EDP) andthree companies based in Norway (DNV
GL, Asplan Viak, and ARC DA).

https://www.gbif.es/wpcontent/uploads/2019/05/Use_cases_O
penPSD.zip

Support in-house
documentation andauthorization bycompanies

Yes

Both documents were elaborated andtranslated:- Documentation to support theinternal authorization process to
become a GBIF publisher- Service Level Agreement
between a company and the
GBIF Nodehttps://www.gbif.es/en/proyecto/openps
d-datos-sector-privado-en-gbif/ (links toboth docs at the project web page)

A leaflet and a video were developed topromote GBIF and the benefits ofbecoming a data publisher, highlighting

Video: https://vimeo.com/473377963
Leaflets (in different languages):
https://drive.google.com/drive/folders/1

Development ofpromotional materials

Yes

The guidance document is meant to be
published with gbif.org format:
https://docs.gbif-uat.org/private-sectordata-publishing/2.0/es/

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GBIF - Capacity Enhancement Support Programme
the main motivation arguments provided
by current private-sector publishers

yLBikbbSvtpzHeCMgXwTdLiWVoEWxCgg
CESP | Open PSD inspirational moodboard

Mid-term reportingYes

https://assets.ctfassets.net/uo17ejk9rk
wj/4Yv5lrvra2QLJ4x3FAFpuR/ec9c04c
89c9330c701702b594c28773c/2019_C
ESP_Midterm_narrative_report_CESP2019004_Approved.pdf

Identification of activity’sectors and potential
publishers in privatecompanies in CO, FR,
ES (also PT & NO)

Yes

Inventories of private companies basedin France, Portugal, Colombia, Spain and
Norway were developed and grouped by
sector of activity. *Inventories haveprivate information so this should not bemade public.

Experience exchange
on Open Private Sector
Biodiversity Data
Publication - Norway

Yes

GBIF Norway, in collaboration with
Asplan Viak and Artsdatabanken, hosted
a meeting on biodiversity data on
February the 5th, 2020, attended by 17
experts from Norwegian private sector
companies. This meeting was open to allinterested parties and was streamed
online as a webcast to allow remoteparticipation.

-

Experience exchange
on Open Private Sector
Biodiversity Data
Publication - Colombia

Yes

SiB Colombia, in collaboration with the
National Business Association ofColombia (ANDI), organized an online
meeting aimed to engage newcompanies to join the GBIF community
on May 5th, 2020. This meeting wasattended by 156 representatives fromcompanies from different business

●

-

●

https://www.gbif.no/events/202
0/openpsd-oslo.html
https://www.gbif.org/event/suR
oE0lByoPo07AgKblmb/worksh
op-on-biodiversity-data-forthe-private-sector

https://www.gbif.org/event/45X
Htato7JUaB1bXzVM82R/webi
nar-bringing-together-opendata-on-biodiversity-from-theprivate-sector
https://www.youtube.com/watc
h?v=UwQLU27jFa4&feature=youtu.bePage 7 | 24

GBIF - Capacity Enhancement Support Programme
sectors such as oil, mining, electricity,
manufacture, cosmetics, etc.

●

http://repository.humboldt.org.
co/handle/20.500.11761/3552
1
https://www.gbif.es/en/talleres/webinarpublicacion-datos-en-gbif-paraempresas/
https://youtu.be/hNwuWh3cBTU

Experience exchange
on Open Private Sector
Biodiversity Data
Publication - Spain

Yes

GBIF Spain organised the webinar“Publication of biodiversity data throughGBIF. An invitation to the businesssector” on November 12th, 2020. It was
supported by the Spanish Initiative for
Business and Biodiversity (Biodiversity
Foundation) and LafargeHolcim Spainand gathered over 50 professionals from30 Spanish companies from different
sectors that collect biodiversity data aspart of their operations.

Experience exchange
on Open Private Sector
Biodiversity Data
Publication - Portugal

yes

The Portuguese Node of GBIF, together
with EDP and CIBIO, organized thewebinar Biodiversity data sharing
through GBIF by the Private Sector on
December 18th, 2020. Out of a total of
81 registrations from 34 organisations(23 companies), 54 participants took partin the workshop.

https://www.gbif.pt/webinar-openpsd
https://www.youtube.com/watch?v=QC
UfPsS6XM8&feature=youtu.be

Experience exchange
on Open Private Sector
Biodiversity Data
Publication - France

yes

GBIF France organized the webinar
Encourager les acteurs du secteur privé
à partager leurs données de biodiversité
via le réseau mondial GBIF, on January
the 27th, 2021.

http://www.gbif.fr/content/webinaireencourager-les-acteurs-du-secteurprive-partager-leurs-donnees-debiodiversite-leFinal reporting

yes

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GBIF - Capacity Enhancement Support Programme

5. Deliverables
Please indicate the status of each of the planned deliverables as outlined in your CESP Full Proposal (section 3.6), at the time of final reporting, listing the related activities connected to theseand explanatory notes. Please highlight any changes from the original plans.
The table below should be completed in the same way as in your CESP Full Proposal, but should include information and updates on the status of each deliverable. Please indicate and provide
links to documents or webpages in the “Sources of verification” column, or a copy of the source of verification mentioned if no links are available. Attachments should be provided in the Annex.
In the event of identifying a deliverable as not completed, please provide detailed explanatory notes, % complete and expected completion date.
Please include any additional deliverables completed during the implementation period that were not originally outlined in your CESP Full Proposal.
Add rows as required.

Deliverable nameCase study for privatecompanies selection

Status ofdeliverable:
Completed?
Yes / No (inc. %complete)
Yes

Documentation to
support internal company
processes to become a
GBIF publisher

Yes

Mid-term report

Yes

Explanatory notes including
new planned completion
date if necessary
4 use cases available
Both documents prepared in
English, Spanish, French andPortuguese:- Guide to become a
GBIF publisher forcompanies- Service Level
Agreement (SLA)

Source(s) of verification

https://www.gbif.es/wpcontent/uploads/2019/05/Use_cases_Op
enPSD.zip
https://www.gbif.es/en/proyecto/openpsddatos-sector-privado-en-gbif/
https://docs.gbif-uat.org/private-sectordata-publishing/2.0/es/

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GBIF - Capacity Enhancement Support Programme

Potential publishers
inventory

Yes

Inventories available for Spain,
Norway, France, Portugal andColombia. Inventories haveprivate information so thisshould not be made public

Promotional material video

Yes

In English with subtitles in
Portuguese, Spanish, Frenchand Norwegian

https://vimeo.com/473377963
https://youtu.be/RpekFNVIM64

Promotional material leaflet

Yes

In English, Spanish,Portuguese, French andNorwegianhttps://drive.google.com/drive/folders/1yL
BikbbSvtpzHeCMgXwTdLiWVoEWxCgg

Reports for Portugal andFrance events to be
developed

Norway’s report
Colombia’s report
Spain’s report
Portugal’s report
France’s report

17 companies endorsed

https://docs.google.com/spreadsheets/d/
1cAaTx6iht0OmXdhBlwJ9LGRZy2uwSSirQRYE7Jo0mA/edit#g
id=0

111 datasets publishedhttps://docs.google.com/spreadsheets/d/
1cAaTx6iht0OmXdhBlwJ9LGRZy2uwSSirQRYE7Jo0mA/edit#g
id=0

5 workshop reports, one
per workshop event

Reports for Colombia,
Norway and Spain
events completed

Capacity selfassessment

yes

Final reportyes*Companies endorsed*Datasets published

yes

yes

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GBIF - Capacity Enhancement Support Programme

Presentations, videos
from national
workshops/webinars*Text draft of amanuscript for Science(policy forum papertype).
*Presentation of the main
OpenPSD outputs in the
GBIF community webinar(Dec. 2020)

Norway:- https://www.gbif.no/events/2020/openpsd-oslo.html- https://www.gbif.no/events/2020/openpsd-video/
Colombia:- https://www.youtube.com/watch?v=UwQLU27jFa4&feature=youtu.be- http://repository.humboldt.org.co/handle/20.
Spain- https://www.gbif.es/en/talleres/w
ebinar-publicacion-datos-engbif-para-empresas/
Portugal- https://www.gbif.pt/webinaropenpsd
France- http://www.gbif.fr/content/webin
aire-encourager-les-acteurs-dusecteur-prive-partager-leursdonnees-de-biodiversite-le

yes

yes

yes

Manuscript about theimportance of biodiversity data
publication by the private
sector

https://docs.google.com/document/d/18iq
CRr7pdtyS3zfA5jX1JUe89KUvMKhpx3b
SHg3B0os/edit#
https://drive.google.com/file/d/1oa_GRpsj
40kcENvFdk7fPqMqNPhUh_dh/view?usp=sharing
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GBIF - Capacity Enhancement Support Programme
https://vimeo.com/489422181

6. Events organized as part of the project
Please indicate the status of the events as outlined in your CESP Full Proposal (section 3.7), at the time of final reporting.
The table below should be completed in the same way as in the CESP Full Proposal, but should include information and updates on the status of each event. Please provide links to any
documents or web pages documenting the event(s) in the sources of verification. Attachments should be provided in the Annex
In the event of unexpected delay(s), please provide detailed explanatory notes and indicate new planned completion date(s).
Please include any additional events organized as part of the project that were not originally outlined in your CESP Full Proposal.
Add rows as required.

Event title

Organizing institution

Workshop Experienceexchange on Open Private
Sector Biodiversity Data
Publication - Norway

GBIF-Norway, Asplan Viak 5th Februaryand Artsdatabanken
2020

Workshop Engage Private
Sector on Open Biodiversity
Data Publication - Colombia
Workshop Engage Private
Sector on Open Biodiversity
Data Publication - Spain

Date held /expecteddates

SiB Colombia andAsociación Nacional de
Empresarios de Colombia(ANDI)

5th May 2020

Gbif Spain supported by
LafargeHolcim Spain andFundación Biodiversidad

12th
November2020

Number ofparticipants
17 (on site)

Explanatory notes

Source(s) ofverification

On siteevent with
onlinestreaming

https://www.gbif.no/ev
ents/2020/openpsdoslo.html

156

https://youtu.be/UwQ
LU27jFa460

https://www.gbif.es/en/talleres/webinarpublicacion-datos-engbif-para-empresas/
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GBIF - Capacity Enhancement Support ProgrammeWorkshop Experienceexchange on Open Private
Sector Biodiversity Data
Publication - Portugal

Workshop Engage Private
Sector on Open Biodiversity
Data Publication - France

Participation in the GBIF
community webinar

Holcim LAC regional
webinar - “Celebrando
nuestra biodiversidad”

The Portuguese Node of
GBIF, together with EDP
and CIBIO

18th
December
2020

GBIF France with the dept“spaces and partnerships”
of UMS PatriNat withinterventions from AFD
and IMERYS

27th January2021

http://www.gbif.fr/content/webinaireencourager-lesacteurs-du-secteurprive-partager-leursdonnees-debiodiversite-leGBIF.org
Presentation of the main
outputs of the OpenPSD
project

9th Dec 2020

https://www.gbif.org/es/event/55M4QzQ5LL
xDmJDUBlTtxz/gbifcommunity-webinardecember-2020

HolcimPresentation of the
OpenPSD project

5th Jun 2020

54

80 (aprox.)

https://www.gbif.pt/webinaropenpsd

https://www.holcim.com.ec/asi-se-vivionuestro-primerwebinar-regionalcelebrando-nuestrabiodiversidad
401

https://cemdes.org/bl
og/holcim-ecuadorfue-parte-del-primerwebinar-regional-porel-medio-ambientecelebrando-nuestrabiodiversidad/

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GBIF - Capacity Enhancement Support Programme

ANDI Relationship Round2020 | Biodiversity andDevelopment for “La Sabana
de Bogotá” - Webinar

Meetings with different
Spanish companies

Meeting with the Portuguese
company EDIA

ANDI
Participation andengagement

30th Sep
2020

GBIF Spain,
LafargeHolcim Spain,
Suez Spain, Red Electrica

Nov - Dec
2019

EDIA

7th Dec 2020

http://www.andi.com.co/Uploads/MEMORIA
S%20II%20_RUEDA_
RELACIONAMIENTO_VF%20(2).pdf

25

https://www.gbif.es/en/primeras-reunionesempresas-openpsd/

122

The meeting
had thepurpose tostart apossiblecollaboration
between the
PT Nodeand thecompany, inwhich thepublication
process was
explained tothem andthey havesharedsome oftheir datawith us to beformatted to
DwC.

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GBIF - Capacity Enhancement Support Programme
GBIF Spain and EDP
RENEWABLESEUROPE
Meeting with EDP

RENEWABLES EUROPE

27 January
2021

8

EDP Europe
proposed ameeting withthe aim toknow theprocess of
publication
and resolve
somequestionsabout datausePage 15 | 24

GBIF - Capacity Enhancement Support Programme

7. Calendar of activities
The calendar should be completed the same way as in the CESP Full Proposal (section 3.9), but should also clearly indicate and include any changes (e.g. by the use of colour coding). Pleaseprovide explanations for any changes in the notes column. Please provide general comments on the calendar of your activities in the ‘General comments on project implementation’ section.

(purple: new deadlines approved in April 2020)(green: updated calendar by Jan 2021)
Activity

2019
J

J

A

2020

S

O

N

D

J

F

M

A

M

J

Activity: Case studies on
identifying potential publishers
Lead partner: GBIF Norway

X

X

X

X

X

X

X

X

X

X

Activity: Support in-house
documentation
Lead partner: GBIF Portugal

X

X

X

X

X

X

X

X

X

Activity: Identification ofactivity’s sectors and potential
publishers in privatecompanies in CO, ES, FR, PT
Lead partner: GBIF Spain

X

X

X

X

X

X

X

X

X

X

X

J

2021
A

S

O

N

D

Notes

J
EDP, Veritas, ARC DA and AsplanViak use
cases ready.

Final version of documentation ready.
Spanish (Co and Sp) and French translationof documentation ready. Portuguese (SLA)translation ready. All documents formatted
and available online.

X

X

X

Spanish, Norwegian and Colombian
inventories ready. French inventory ready.
Portuguese inventory ready.

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GBIF - Capacity Enhancement Support Programme
Activity: Development ofpromotional materials
Lead partner: GBIF Colombia

X

X

Activity: Workshop
Experience Exchange Portugal
Lead partner: GBIF Portugal

X

X

Activity: Workshop
Experience Exchange Norway
Lead partner: GBIF Norway

X

Deadline for mid-term
reporting and milestones

Activity: 3 one-day workshops
Experience Exchange in CO,
ES, FR
Lead partners: GBIF CO, ES,FR
Deadline for final reportingand completion of all activities
and deliverables.
Completion of final capacity
self-assessment.

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Final video was launched in October and theleaflet was ready in mid November.

X

Done. Online workshop in Portugal took
place in December

X

Done

X

X

X

X

X

X

X

X

Online workshop in Colombia was held inMay. Online workshop in Spain was held in
November. Online workshop in France washeld in January 2021.

X

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GBIF - Capacity Enhancement Support Programme
7.1. General comments on project implementation(Max. 200 words)

The project went well overall and was 100 % implemented, despite the pandemic outbreak in the
middle of the project period. Due to this exceptional situation, we extended the project for 7 moremonths. This extra time gave us the chance to complete all activities planned and finish all the
expected deliverables.
There were some challenges with the transferral of funds to most of the partners. The homeinstitutions of GBIF France, GBIF Portugal and GBIF Colombia were not able to invoice the Royal
Botanic Garden (home institution of project coordinator) in order to receive money for the activities
already run. This required us to find other ways to transfer the funds to partners, which in turn delayed
both the mid-term financial report and also the transfer of funds. We had to elaborate and request
amendment letters for each of these partners and get the consequent signatures, which further
delayed the whole process.
We managed to engage 17 companies during the project period that are sharing nearly 2.6 million
biodiversity data through GBIF. Furthermore, the collaborations and connections made withcompanies from all these countries suggest that more data will be available through GBIF in the shortterm from the private sector.

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GBIF - Capacity Enhancement Support Programme

8. Project communications and visibility
Describe the way the results of your project have been and will continue to be communicated and shared with the projectstakeholders and broader GBIF community.
Please also review the page describing your project available from https://www.gbif.org/programme/82219/capacityenhancement-support-programme#projects and highlight any additional documents, events, news items or links that you
would like to add to your page and provide links/attachments in the Annex.
(Max. 300 words)
The main results of the project were and continue to be communicated by posting on the official
websites and social networks of the project partners as well as through the communication channelsof the GBIF Secretariat. We coordinated the launch of the promotional video with all project partners
and the Secretariat in order to maximise impact on the GBIF network and the private sector. We evenpremiered the video during the GB27. We also coordinated (with the Secretariat) the publication of a
guidance document that supports the internal authorization process to become a GBIF publisher.
All OpenPSD training activities have their own web pages and news items containing information
about the activity, as well as links to access materials, lists of participants,etc. Twitter has been a very
useful tool for project communications, and we have been tagging all activities and events withhashtag #OpenPSD and #ShareDataWithGBIF.
All documents, events and reports are gathered in both the project webpage at gbif.es and at gbif.org
as well as the project's Drive.
Overall we have kept a fluent communication with the Secretariat as many activities of the OpenPSD
project matched with some of the GBIF 2020 work plan actions. We held several catch-up andcoordination meetings with GBIF Secretariat staff. We also used these meetings to discuss ways tostrengthen the engagement of the private sector in GBIF e.g. ad hoc helpdesk and email address forprivate sector acquirements, revision of Best Practices for Publishing Biodiversity Data from
Environmental Impact Assessments, ways to reach the Equator Principles Financial Institutions, etc.
As a side deliverable of the project, Pedro Beja from CIBIO (academic project partner) prepared a draftof a manuscript for Science (policy forum paper type), about the importance of biodiversity data
publication by the private sector. This would be another way to communicate all the work done in thisproject and that will widen communication recipients by reaching the academic community as well.

9. Monitoring, evaluation and lessons learned
Please indicate the results of the monitoring and evaluation, as outlined in your CESP Full Proposal (section 3.8), at thetime of final reporting. Please return to the capacity self-assessment(s) that you completed as part of your project
proposal and update it to reflect progress through your project.
Ideally this section should also include the following:
●
●
●
●
●

An evaluation of the project activities and their outputs/deliverables
An assessment of the overall outcomes, impacts of the project and how it contributes to the overall objective of the
CESP programme
A description of the results of the individual capacity self-assessments and the development of the institution incomparison to when the project started.
Comments on the project implementation and completion, and its efficiency and effectiveness, strength andweaknesses etc.
Any feedback on the project’s relevance from the partners and stakeholders

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GBIF - Capacity Enhancement Support Programme●●●●

Indications and reasons for any changes which have been made to the project’s original plans, and actions tofollow-up
Areas of success to build on, after the project’s implementation period and best practices that could be useful forthe community
Main lessons from the project experience that could be applied in other contexts
Conclusions from your experience during the implementation of the project and recommendations for the GBIF
Secretariat or the community to reinforce the success of the project(Max. 400 words)
The project activities are all implemented by the time we write this report. However some deliverables
have been released close to the end of the project timeline (e.g. leaflet, video or Portuguese and French
webinars resources), so more time is needed to better evaluate the impact of those outputs.
Nevertheless, information about the results of the monitoring and short-term evaluation can be foundbelow. So far we think activities and deliverables have been effective as numbers show: 17 companies
have been endorsed during the project period, sharing 111 datasets and over 2.5 million biodiversity
records though GBIF.
The OpenPSD project has addressed the need of reaching the private sector community by global
collaboration, and thus contributing to the objectives of the CESP goals. The OpenPSD promotional
video reached over 750 views in Youtube and Vimeo platforms; the communications about the video
release got globally around 15,000 impressions, 88 retweets, 138 people reached and 449 engagement
on Twitter. On Facebook we obtained a reach of more than 1,848 people and 60 Interactions in the
publications in the SiB Colombia.
We will follow up the impact of the recent webinar in France, as well as keep on tracking the impact of
the Portuguese and Spanish webinars also scheduled very close to the end of the project period. We
will provide further feedback about those webinars to the Secretariat if needed.
One of the main lessons learned is that companies are willing to share data when nodes are proactivein engaging this kind of stakeholders. We recommend setting up alliances with national businessassociations that group companies that seek economic development compatible with the conservationof biodiversity (such is the case of ANDI in Colombia or IEEB in Spain). Thus, replicating the outreachactivities may be useful for the GBIF community in order to start engaging the private sector in theircountries/contexts. GBIF nodes have access to all materials generated during the project that we
think are very valuable resources and a good start point to strengthen the relation between the private
sector and the GBIF country participant.
Also as GBIF Secretariat is nowadays reporting, financial institutions are showing interest in sharing
data of the projects they fund, as many of them have adopted the Equator Principles. We should thenmake the most of this shift and promote a key role of the private sector in increasing knowledge on
biodiversity.
Results of the short-term evaluation [From full proposal]:- number of online meetings of the project team, including number of participants.
3 online team meetings with 9, 12 and 10 participants respectively.
- definition of the main criteria to identify potential sectors of activity, and main potential
private sector publishers
CO: We made a strategic relationship with ANDI, the National Business Associationof Colombia, that represents the interests of more than 1.200 companies.
ES: We made an intensive search of companies and business associations from key
sectors (energy, petrol, gas, wastewater treatment, building, infrastructures, mining,transport and environmental consultancy), we contacted them via email, DMs,
website forms, etc), and we were also supported by the Spanish Initiative for
Business and Biodiversity from the Ministry of Environment.
PT: We used keywords from the main sectors such as: energy, mining, waste and soon, to identify major possible contributors. Later we contacted them by email in order
to invite them to the workshop.
NO: We hired a part-time consultant at the GBIF node who disseminated informationin his own contact network, and the private sector OpenPSD partner from Norway
also participated in information dissemination. Various national lists of private sector
companies were surveyed to identify companies likely to hold and manage
biodiversity data. This search activity was with a focus on engineering and energy
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GBIF - Capacity Enhancement Support Programmecompanies required by national regulation to survey and report environmental impact
for construction projects. We also made outreach to some companies registered invarious national biodiversity reporting platforms but not yet formally registered in
GBIF. The identified companies were contacted by email and some by phone. We
also approached some key national collaborators' contact points with requests to
spread the information about GBIF services, and an open invitation to join the
OpenPSD outreach event in Oslo, in their own networks.
--

number of participants in national workshops for each country (NO, PT, FR, ES, CO)Participants in CO: 156
Participants in ES: 60
Participants in NO: 17 on-site (plus unknown number attending the online stream)
Participants in PT: 54
Participants in FR:
workshop’ participants evaluation number of interactions with workshop participants
after the events, within the timeframe of the projectInteractions in CO: +20
Interactions in ES: +20
Interactions in PT: +5
Interactions in NO: +5-

number of interactions with other GBIF nodes interested in developing their national
strategy
Anna Casino from Dissco, CONABIO, CONAGEBIO, GBIF Brazil, Ana Odete Santos
Vieira from Herbario Brasil, among others.

-

number of interactions with GBIF Secretariat and others concerning activities relatedwith the mobilisation of private sector biodiversity data
3 meetings with GBIF Secretariat, 1 participation in the GBIF community webinar, …

-

number of visualizations of the promotional video online
over 750 views of the OpenPSD video in youtube and vimeo platforms-

number of social network interactions with the tag #openpsd
ES ; CO; NO; PT; FR; more than 30 tweets from all partners, the Secretariat,
companies and other people. More than 2,000 impressions and 60 engagament, 20
media clics counted through videos and images, 13 times people saw the details of
the tweet and 7 clics on the tag #OpenPSD-

presentation of the project at the GBIF Global Nodes Meeting 2019
We presented the project at the GB27 and GBIF community webinar on Dec 2020.

Results from the long-term evaluation (so far):-number of new endorsements of private sector publishers by GBIF node project
partners
CO: 12 endorsements
ES: 4 endorsements
NO: 2 endorsements-

number of new datasets published by private sector publishers from country partnersof the project
ES: 6 datasets published
NO: 7 datasets published
PT: 65 datasets published
CO: 33 datasets published

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GBIF - Capacity Enhancement Support Programme

10.

Sustainability plans

Please provide a description of how the partners involved will build on the results of this project in their future work. This
could include future collaborative activities, such as plans to complete any unfinished project activities and how the
future impact of the project could be monitored and/or measured.
(Max. 200 words).

As both promotional materials were finished by the end of the project, we will start a communication
campaign to launch the leaflet addressed to all private companies contacts we have gathered during
the project as well as strengthen the promotion of the video. Both materials will be very valuable forthe five nodes and also for the entire network in the long term, as they are meant to be reused indifferent national contexts. As we have already mentioned, many collaborations and communications
started after the training activities, so there is lots to do to track these collaborations with participantsfrom the different countries and activities. We will monitor the impact of the project using the two
following metrics: the number of companies endorsed, and the number of datasets/records sharedfrom the private sector publishers through GBIF. A gap we have not tackled much during this projectis the engagement with banks and financial institutions that signed the Equator Principles. We aim towork also to engage these stakeholders in GBIF in the midterm out of the project execution time.
Moreover, having different project’s web pages published in the local node language may engage
other actors from the same language speaking countries. For example, Portuguese, French andSpanish speakers worldwide will be able to re-use the project’s materials that could attract a wider
international community to engage in this project’s objectives and in future collaboration regarding the
subject, promoting long-term collaboration outcomes.
The webinars in Portugal and France have been scheduled in late December and January
respectively. Materials and related resources will most likely be made available out of the project
period, and project partners will follow up on the feedback from these online meetings.

11.

Annex 1 – Additional sources of verification

Sources of verification are for example links to relevant digital documents, news/newsletters, brochures, workshop related
documents, pictures, etc.
●●●●

Project DriveVideo○ Youtube: "Share biodiversity data through GBIF - an invitation to the private sector"○ Vimeo: "Share biodiversity data through GBIF - an invitation to the private sector"
LeafletUse cases to identify motivations and benefits for the companies EDP, Veritas, AsplanViak
and ARC DA to become GBIF data publishers●

Documentation○ Documentation to support the internal authorization process to become a GBIF
publisher (PDF format) in English, Spanish (Colombia), Spanish (Spain), French andPortuguese.
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GBIF - Capacity Enhancement Support Programme○

Documentation to support the internal authorization process to become a GBIF
publisher (online format)○

Template of Service Level Agreement in English, Spanish (Colombia), Spanish(Spain), French and Portuguese.

●

Project pages:○ Portugal: https://www.gbif.pt/openpsd○ Spain: www.gbif.es/en/proyecto/openpsd-datos-sector-privado-en-gbif/○ Norway: https://www.gbif.no/projects/openpsd/○ Colombia:
https://sibcolombia.net/openpsd-promocion-de-la-publicacion-y-el-uso-de-datos○
○

●

●

●

sobre-biodiversidad-del-sector-privado/

France: http://www.gbif.fr/content/openpsd
GBIF.org: https://www.gbif.org/project/2Zik1tfJoh3C92ZslvhDIr/openpsd-promotingpublication-and-use-of-private-sector-data-on-biodiversity
Workshop/webinars webpages with access to materials○ Norway: https://www.gbif.no/events/2020/openpsd-oslo.html○ Colombia: https://sibcolombia.net/empresas/○ Spain:https://www.gbif.es/en/talleres/webinar-publicacion-datos-en-gbif-paraempresas/○ Portugal: https://www.gbif.pt/webinar-openpsd○ France: http://www.gbif.fr/content/webinaire-encourager-les-acteurs-du-secteur-privepartager-leurs-donnees-de-biodiversite-leNews related:○ https://www.gbif.es/en/materiales-y-video-webinar-openpsd-gbifes/○ https://www.gbif.es/en/inscripciones-webinar-openpsd/○ https://www.gbif.es/en/primeras-reuniones-empresas-openpsd/○ https://www.gbif.org/es/event/55M4QzQ5LLxDmJDUBlTtxz/gbif-community-webinardecember-2020○ http://www.gbif.fr/articles/18/11/20/video-partager-les-donnees-sur-la-biodiversite-parle-biais-du-gbif-une-invitation○ http://www.gbif.fr/articles/26/08/19/cinq-projets-recoivent-un-financement-duprogramme-dappui-au-renforcement-des○ https://sibcolombia.net/alianza_sectorempresarial/○ http://www.andi.com.co/Home/Noticia/15704-andi-y-sib-colombia-consolidan-alianza○ https://www.holcim.com.co/holcim-compartimos-nuestra-informacion-sobrebiodiversidad-para-que-se-transforme-en-conocimiento○ https://www.suez.es/es-es/noticias/cuidar-biodiversidad-para-proteger-salud○ https://www.gbif.no/news/2020/openpsd-private-sector-data.html
Trello board to organise the promotional materials work: https://trello.com/b/T8Up8BOX/cespopen-psd-inspirational-moodboard

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