Anchor Club
Handbook

Table of Contents
Introduction to Anchor ............................................................................................................................... 2
How to start an Anchor Club ..................................................................................................................... 3
Anchor Advisors ..................................................................................................................................... 4-5
Sponsors.................................................................................................................................................. 5-6
The ABC’s of Pilot International ............................................................................................................. 7-8
Advocating Leadership and Service in Youth and Young Adults ............................................................... 7
Brain Safety and Fitness ........................................................................................................................ 7-8
Suggestions for Anchor Projects .................................................................................................... 7-8
Caring for Families in Times of Need ........................................................................................................ 8
Anti-Bullying Policy.................................................................................................................................... 9
Anchor Awards .................................................................................................................................... 10-11
Club Operations........................................................................................................................................ 12
Dues ....................................................................................................................................................... 12Club Budget ............................................................................................................................................ 13
Sample Budget ....................................................................................................................................... 14
Trust-Respect-Commitment .................................................................................................................... 15
Suggested Committees .......................................................................................................................... 16
Club Meetings ...................................................................................................................................... 18-20
Sample Meeting Agenda ......................................................................................................................... 19
Sample Plans of Work............................................................................................................................. 20
Anchor Club Bylaws............................................................................................................................ 21-29
Addendum to Anchor Club Bylaws ......................................................................................................... 30
Sample Standing Rules...................................................................................................................... 31-32
Standing Rules - PI .............................................................................................................................. 33-34
Anchor-at-Large Membership .................................................................................................................. 35
Pilot International Student Membership ................................................................................................. 35
Anchor Club Creed ................................................................................................................................... 36
Anchor Membership Pledge .................................................................................................................... 36
Resources ................................................................................................................................................. 37

Revised July 2023

1

Anchor Can Make A Difference!
Service and concern for others, making the world a better place is what motivates youth to become
involved and join an Anchor Club. The Anchor Club you join can feed and clothe the homeless,plant flowers outside of nursing home windows, mentor Special Education kids and support
research for cures of brain-related disorders. Anchors are part of a connected and dynamic teamof young people serving to change communities around the globe.
Your talents and gifts given to those in need will help to weave and strengthen the fabric of yourschool and community. Neither can function without the care and commitment of those who live
and work there.

Why is Anchor Club for Me?
The Anchor program provides service and leadership opportunities for members that will
prove to be invaluable as you transition into the role of a college student. Just as important,forming bonds of friendship in the Anchor program is not only gratifying but fun! Anchor Club
members and Pilot club members work together to Do More. Care More. And Be More!

• Anchor members have unparalleled opportunities to engage in leadership roles andactivities, gaining valuable leadership training.

• Members care more for others through their numerous service opportunities withlocal and national partners.

• Members develop and find their true course through doing, sharing and participatingin the full ANCHOR experience.

History of Pilot and Anchor Clubs
Pilot International (PI) was founded in 1921 on the principles of "Friendship and Service."
Since that time, Pilot clubs have provided a great deal of service involving young people in thisgreat organization.
The Pilot Club of Gainesville, Florida organized one of the first youth service clubs. The early
youth clubs were successfully organized in Florida, Georgia, North Carolina, and theTennessee-Virginia Pilot Districts. The clubs were modeled closely after their sponsoring Pilotclub(s). Some of the original club names included Pilot-Teen Club, Piloteers, Wheel-ettes andAnchor Club.
Anchor Club was the original name of the Morganton, North Carolina youth club. The name wasadopted at the 1952 Pilot International Convention when Pilot International took a big step
forward and formally created a youth division. Thus, Anchor Clubs were born.
Anchor Clubs take on many forms. Some clubs are affiliated with high schools, middle
schools and even elementary schools, and some are community-based clubs. All members
share common values that our Anchors hold dear and that is, they serve because they want tomake a difference.
All Anchor Clubs are sponsored, either by a Pilot Club, a Pilot member, Pilot District or the
Executive Committee of Pilot International and enjoy multi-generational service opportunities andfriendship. Pilot International provides opportunities for service through national projects,

2initiatives and scholarships for Anchor members. The Anchor Leadership Summit is held inconjunction with the Pilot International Convention every summer. There are several designatedAnchor districts and Anchor Club members within those districts may attend the District Anchor
Conventions. The District Anchor Conventions provide leadership resources throughworkshops, speakers and activities.

How to Start an Anchor ClubSTEPS TO CHARTER A NEW ANCHOR CLUB•

Submit a Notice of Intent to Charter New Anchor Club, copying the District Governor,
District Anchor Coordinator and ECR for the District, to the PI Anchor Specialist at
Headquarters.

•

Establish a minimum of 10 charter members. This is a Bylaw requirement (Anchor Bylaw)
in order to charter the club.

•

Name of the sponsoring Pilot Club, Pilot Member or Pilot District including contact
information.

•

Proposed name of the new Anchor Club.

•

Name and contact information of the Anchor Club Advisor and if school affiliated, include allcontact information for the school (address and phone number).

•

Be sure to include a proposed Charter Date. (Charter Ceremony)•

IMPORTANT: ALL dues/costs and the charter fee must be received by the Anchor
Specialist at PI Headquarters before the Anchor Club is established. The official
Charter and Membership Certificates will be mailed from the Anchor Specialist.
Complimentary resources will be mailed in addition to the Charter and Certificates.

•

The Anchor Charter will be mailed to the contact as provided to the Anchor Specialist. This
will allow the new club to frame the Charter should they desire.
Note: The following resources are available on the Anchor International website:➢ Notice of Intent to Charter New Anchor Club
➢ Anchor Membership Form
➢ Photo/Video Release Form
➢ Treasurer’s Report➢ Officers Form
➢ Invoice for Dues
➢ Sample Scripts: Charter Ceremony/New Member/Officer Installation➢ Anchor Bylaws➢ Anchor Club Handbook

You will receive the new club’s charter and can have a chartering ceremony with food and fun
for family, friends, advisors and sponsors. Chartering ceremonies are a special time forcelebration and excitement anticipating all the great times to come as an Anchor. A
chartering Anchor Club will receive one complimentary registration fee for a member at thefirst Anchor International Summit after their charter date.

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Anchor Advisors
An Anchor advisor is an integral part of a successful Anchor Club. Our policies require that every
Anchor Club have at least one adult advisor to help guide the club. The advisor can be a Pilot
member and/or a paid school faculty member.
This advisor should be enthusiastic and genuinely interested in working with and facilitating
youth leadership development.

Opportunities for the Advisor•

To serve as a mentor for youth focusing on service to others.

•

To be part of developing individual leadership in Anchors.

•

To guide the club through worthwhile service projects and fundraisers.

Advisor’s Responsibilities••

To serve as an advisor, guide and mentor and allow for the leadership developmentof youth to grow as they take on more challenges within the club.
To guide the club through worthwhile projects, required national service, to see the clubmeets its financial obligations to its District (if applicable) and Pilot International.
Facilitate the club and individual members in their applications and desire for individual
service opportunities, scholarships, grants and awards for Anchor Clubs and members
and through our international partners.

•

To be present or to have an adult of delegated authority present at ALL Anchor activities.

•

To be a liaison between the Anchor Club and their sponsor.

•

To assist the club in planning activities early in the year to ensure that:▪ Activities are worthwhile and challenging, such as Anchor/Pilot programs;
projects involving the focus; civic affairs; safety and security; etc. Encourage
Anchors to be creative.

▪ Anchor activities adhere to safety and security policies and are approved by thedesignated school or community center, Pilot Club, etc.

▪ Activities are coordinated with the school, community, and sponsor.
▪ Plans by committee chairs for activities are cleared with you before putting theminto action.

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•To assist the secretary and treasurer in record keeping. Treasurer's report is sent to Pilot
Headquarters on or before November 1st with appropriate check for member dues/costs.

•

To plan with the Executive Board, a yearly budget and assist Anchors in operating within
the budget.

•

To review the meeting agenda with the club president prior to meetings and see thatparliamentary procedure is followed in board and business meetings.

•

To assist members in putting together a club roster.

•

To assist club leaders to communicate upcoming events to both Pilot and Anchor Club
members throughout the year. A club newsletter is an example.

•

To help maintain a balanced membership distribution so that at the end of the year, when
students graduate, there will be a sufficient number of remaining members left to carry on
Anchor projects and to resume club activities for the next club year. The office of President
Elect should be a training period for the presidency so that he/she will assume thepresidency during the next club year.

The elections of officers and the duties of Anchor Club officers are contained in the Anchor
Bylaws, (included in the Handbook for Anchor Clubs).

• Campaigning for club office is permitted unless prohibited by school policy. The District
Anchor Coordinator, if applicable, would approve activities concerning campaigning for
district offices.

• The installation of Anchor officers could include the service goals and objectives of theAnchor Club or District.

The Rewards of Having a Sponsor• Increased opportunities for friendship and service.
• Additional hands for joint activities including hands on service projects and fundraising
activities.

• Increased visibility through close association with an active service club in your local
community.

• Leadership opportunities for reaching your potential through active service programs.
• If a Pilot Club is the sponsor – get information about the Pilot International Founders Fund
grant program, and Pilot and Anchor’s service focus of Brain Safety and Fitness andCaregiving.

• Opportunity to work with others and gain mentoring by the sponsor.

5The Responsibilities of a Sponsor
•
•
•
•
•
•
•

•

Be supportive of the Anchor Club and its Advisor and appoint informed andenthusiastic liaison to the Anchor Club, if a group is sponsoring the Anchors.
Raise funds and provide financial support for agreed upon Anchor activities
and projects.
Consider providing a yearly financial stipend for the Anchor advisor to thankhim/her for their daily leadership and work with the Anchor Club.
Maintain a spirit of friendship. Have open communication and regular contact. Be
aware of the Anchor Club’s activities.
Assist with leadership training locally and nationally, as requested by the local, district andnational organization.
Plan and support joint activities involving Anchor, and sponsor its members, if applicable.
If sponsor is a Pilot Club, throughout the year invite Anchor Club members toattend Pilot meetings and encourage Pilots to attend Anchor Club meetings. This
way all members will be familiar with one another.
Be ready and willing to offer counsel when asked. Be supportive of the Anchor
club’s awards and service goals.

For Clubs to successfully reach their goals there must be a creative environment. The
building blocks for a creative environment are making room for all members to live the
ANCHOR values through the operation of the club. Here are some ways for both club
officers and advisors to ensure this happens:

6

The ABC’s of Pilot International – A marketing tool that defines what we
do as Pilots
Advocating Leadership and Service in Youth and Young Adults
Do More. Care More. Be More. This is the leading principle behind every partnership we will seek
and everything we will design for our Anchors. Using their own name as a guide, Pilot’s Youth
Development and Leadership initiatives will strive to instill six specific, valuable qualities andcharacteristics in these young people, enabling them to DO MORE, CARE MORE and BE MORE
every day. The six qualities are:Altruism, Noble Purpose, Citizenship, Honor, Open-Mindedness and Responsibility

Brain Safety and Fitness Initiatives
The purpose of Pilot International’s service focus, Brain Safety and Fitness, is to promote anawareness of brain disorders and to improve the lives of those affected—through education,
volunteerism, financial support and research. Anchor Clubs and Districts should become involvedin projects relating to brain safety and injury prevention which meet the needs of local schools andcommunities. Doing so will help Pilot and Anchor Clubs forge a stronger identity and it will
strengthen the bond between Pilot and Anchor.
Anchor Brain-Related Disorders, Brain Safety and Brain Fitness projects could fall into one of thefollowing six general categories:•

Traumatic brain injuries/referred to as TBIs (head injuries from car, cycle, or otheraccidents, etc.)•

Developmental disabilities (learning disabilities, intellectual disabilities, etc.)•

Chemical dependency (alcohol, drug-related illness, etc.)•

Diseases which cause dementia (Alzheimer’s disease, Parkinson’s disease, etc.)•

Mental and emotional disorders (depression, schizophrenia, etc.)•

Other brain disorders (brain tumors, neuromuscular diseases, strokes, etc.)

Suggestions for Anchor Projects••

Mentoring Special Education kids- tutor, big brother/sister, secret pal.
Present the BrainMinders™ program- ask your Pilot Club to supply materials. Pilot has aBrainMinders™ script specifically designed for presenting to different ages groups fromkids to senior adults.

•

Support the family of an individual or peer with a head injury.

•

Develop a safe prom program at school.

•••

Provide infant gowns or blankets to hospitals for babies born with Fetal Alcohol
Syndrome.
Conduct a helmet safety seminar.
Interview students about their thoughts on teenage depression/suicide and publish
in your school’s newspaper.

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•
•
•

Invite a celebrity guest speaker who has been affected personally by brain- relateddisorders to speak at your school. (You never know who might agree until you ask!)
Hold an “Awareness Week” about one specific brain-related disorder. Place posters
around your school, interview students on the radio, publicize in newspapers, etc.
Come up with several ways to support the family of a teen who committed suicide.
Make sure the support continues in various ways for at least a full year.

•

Set up an “Anchor Impact Brain-Related Disorders” booth at a health fair.

•

Conduct a school-wide survey asking students their thoughts on alcohol:o••“Have you ever been approached to buy drugs?” and “How much do you drink on
weekends?”

Keep surveys anonymous. Share results through student council.
Hold a Brain Safety poster contest. Students can choose one of the six categories listedon the previous page to illustrate. The winning poster being the most unique andeducational.

Great brain-related disorder service projects like BrainMinders™ can give Anchor Clubs thevisibility needed to attract good members. Anchors, BE the club in your school and community
known for SERVICE!

Caring for Families in Times of Need
Pilot International is an organization that cares. By caring and supporting families in times of need,
Pilot International and its members show that we CARE MORE.
Caring for Families in Times of Need may include but not limited to:•

Pick Me Ups – Kind Acts for Those Who Care

Pick Me Up gifts can be big or small. Your club will determine the type of Pick Me Up to distribute.
The important thing to remember is to base your Pick Me Up off of someone who is close to the
caregiver (preferably family or friends). Regardless of club size, Pick Me Ups should be determinedby the recipient’s needs and interests. The following examples show possible suggestions forpotential Pick Me Up recipients. Keep in mind your club resources will also help to determine thetype of Pick Me Up that will best be suited for the recipient.

•International Care and Kindness Week

In keeping with our commitment to Caring for Families in Times of Need, Pilot International has
been instrumental in establishing the second week in November as International Care and Kindness
Week.

o Pilot and Anchor Clubs will promote awareness for International Care and Kindness Week
through the dissemination of various marketing materials and will encourage community
involvement through local initiatives focused on Care and Kindness.

o While Pilot and Anchor Clubs are encouraged to participate in the Pick Me Ups initiative
throughout the year, special emphasis will be placed on the program and on promoting
awareness of the Pick Me Ups program during International Care and Kindness Week.

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Anti-bullying Policy
No member of Pilot Club International/Anchor Club International shall engage in or be subjected toharassment, violence, threats of violence, or intimidation by any other member that is based on anyof the specific characteristics that have been identified by Pilot International in this policy. Members
who violate this policy will be subject to review and possible membership suspension.
Description of Behavior Expected of Pilot and Anchors Members.
(a) Members are expected to treat other members with courtesy, respect, and dignity. Members are
expected and required to comply with the requirements of law, policy, regulation, and rules
prohibiting harassment, violence, or intimidation; to refrain from inflicting or threatening to inflictviolence, injury, or damage to the person or property of another; and to refrain from placing anothermember in fear of being subjected to violence, injury, or damage when such actions or threats arereasonably perceived as being motivated by any personal characteristic of the member that is
identified in this policy.
(b) Violence, threats of violence, harassment, and intimidation are prohibited and will be subject tohaving membership revoked if the perpetrator of such action is found to have based the prohibited
action on one or more of the following characteristics of the victim of such conduct:● race● sex● religion● national origin● disability

9Anchor Awards and Scholarships
Anchor Awards
Anchors and Anchor Clubs can apply for several awards each year. These awards are judged by anawards committee and the winners announced at the Annual Anchor Summit. The Anchor Award
applications are available on the Anchor International website.

The following awards are granted at Anchor Summit each year
Entry Deadline
to Headquarters

Recipient
Notification Date

Anchor Club of the Year 1 Summit Registration(= or > 41 members)

April 15

June 1

Anchor Club of the Year 1 Summit Registration(= or < 40 members)

April 15

June 1

Outstanding Anchor
Advisor of the Year

1 Convention Registration
And up to $500 Travel

April 15

June 1

Outstanding Anchor
Advisor of the Year
2nd Place$150 Award

April 15

June 1

Outstanding Anchor
Advisor of the Year
3rd Place$100 Award

April 15

June 1PI Anchor Achievement Varies ($500-$1,000)
Scholarship (2 awarded)

April 15

June 1

Anchor Club Star Award Certificate

April 15

June 1

Ruby Newhall Anchor
Service Award

April 15

June 1

April 15

June 1

Award Name

Award

$200 Scholarship

Pilot Support of Anchors $100 Award
Award

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Awards continued
Anchor Community
Service And VisibilityAward: Brain Minders(club=or >41 members)
1st place $100 Award
2nd place $75 Award
3rd place $50 Award

April 15

June 1

April 15

June 1(club=or <40 members)
1st place $100 Award
2nd place $75 Award
3rd place $50 Award

Anchor Community
Service And VisibilityAward: Pick Me Ups(club=or >41 members)
1st place $100 Award
2nd place $75 Award
3rd place $50 Award(club=or <40 members)
1st place-$100 Award
2nd place $75 Award
3rd place $50 Award

Project Lifesaver$500 College Scholarship

March 15

June 1

International Youth Day
Essay Contest

Complimentary Registration
to Leadership Summit

March 1March 10

Dreams Ahead Award
Purpose: To attend
leadership conferences$500-$1000

March 1March 10

The following Grant will be awarded at various times throughout the year:
Anchor Leadership Grant - $500 per District
Purpose: For youth development opportunities including Leadership Summit, District Conference,
Freedoms Foundation Youth Leadership Program.

Anchor Scholarships
The Pilot International Founders Fund supports five Scholarship Programs to benefit graduate andundergraduate students studying for a career in one of Pilot’s chosen areas of service focus – Encouraging
Brain Safety & Health and/or Supporting Those who Care for Others.
This information can be found on the Pilot International website. The link is also on the Anchor
International website.
https://www.pilotinternational.org/grants-and-scholarships/

11CLUB OPERATIONSDuesIn order to provide our members with the best in national service and leadership opportunities,
members pay annual international dues along with an insurance fee. The amount is determinedeach year at International Convention and announced via The Anchor newsletter and other forms ofelectronic communications after the July convention. You may also contact the Anchor Department
at Pilot International Headquarters for the annual dues amount. Dues/costs are payable to Pilot
International headquarters by November 1st of each year. The Treasurer’s Report should
accompany the dues remittance and can be found on the website at www.anchorclubintl.org.
Paying dues provides opportunities and benefits that would not be possible without Pilot
International’s oversight and affiliation. Examples include:✓ Scholarship opportunities✓ Annual leadership training for students✓ Club and district representation at the Annual International Pilot Convention and Anchor
Leadership Summit✓ Special awards programs such as Anchor Advisor of the Year and many others✓ Leadership participation opportunities, i.e., Spirit of America Leadership Program –Freedoms Foundation, Valley Forge, PA
The Purpose of Anchor Insurance is that the school's insurance is typically general liability protecting
the school and not Pilot, and/or an accident policy designed to pay limited medical bills, but with noliability defense coverage for Pilot. If something bad happened to a student, Pilot would likely be atleast one of the parties sued, and our policy provides general liability defense and if necessary,
payment on our behalf.
Some Anchor Club members are responsible for payment of district dues. The district dues are
determined and administered by the designated district, if applicable. Each Anchor Club works
with their respective districts regarding district dues, if applicable. If your Anchor Club has local
club dues, please be sure to let members know how those dues will be collected.

Tips for Financial Success with your Anchor ClubOne of the greatest needs in any club is the financial support and how you raise the money
needed to help support the club. Obviously, the easiest way is to hold fundraisers and there aremany types from simple ones like bake sales and car washes up to others like cookouts / dinners,
dances and carnivals. Here are some other ideas to consider when your club has a need for
raising money:••

Look to your sponsoring Pilot club for support. The Pilot club may have the means toassist in giving the Anchor Club funds or they may be able to help you with a cosponsored fundraiser, allowing a larger opportunity to raise more money.
See out local businesses in your area especially family run businesses for donations to
support your projects.

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•

•

•

•

•

When holding a fundraiser or event, ask local businesses for donations that you needduring that event such as paper goods and in turn provide the business with advertisement
during the event.
Look to other groups and organizations in your area that have a goal similar to yours for the
event you are working on. There may be a possibility to partner bringing bigger and better
ideas to the table, reaching more people for the same cause.
Utilize local radio, TV, newspapers and magazines to advertise for your club’s event.
Many times when raising money for a charitable cause, the media will report andadvertise these events.
Work with the local Sheriff/ Police Department(s) when coordinating events for thecommunity, i.e., bike safety, drug awareness and child prevention type programs. Thoseorganizations may be willing to sponsor you as well or work with your club for the event.
The biggest tip is simple…don’t be afraid to ask…the worst they can say is NO, but atleast you asked!

Club Budget
The Club Budget is the guide for the year, but remember it is just a guide. Once the budget isestablished/voted on, the club should follow it as closely as possible throughout the year.
However, if something changes mid-year that affects the budget, the members can vote again to
make the necessary changes based on the situation.
Items to be included in the budget should be all financial obligations throughout the year. The firstthing to consider is income and where it comes from, such as member dues, monies being paid bymembers for t-shirts, fundraisers and donations. ALL monies taken in by the club need to be listed
as income.
Next, note all expenses - monies paid out by the club; dues; money to purchase t-shirts; donations
to organizations; supplies being purchased for events. Additionally, consider any and all costs theclub has incurred to host events and projects.
The goal of a budget is to have your income match or be higher than your expenses, in an effort
not to spend more than you receive. However, keep in mind this is your budget and as the money
is received you may find it necessary to make adjustments on what and how you spend in on the
expense side.

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Anchor Club Sample Budget
INCOME:Club Dues (Cost per member x total members)
Bake Sales
Car Washes
Fund Raiser for District Convention
Fund Raiser for Club Shirts
Homecoming Crush Soda Grams
Homecoming Ornaments
Valentine Kisses
Spirit Dolls
Donations/Sponsorships

$
$
$
$
$
$
$
$
$
$
Total Income: $EXPENSES:
Pilot International Dues ($14 per member x total members)
District Dues ($ xx per member x total members), if applicable
Anchor District Convention Registration, if applicable
Anchor District Convention Hotel Room(s), if applicable
Anchor Leadership Summit Registration and/or fees
PROJECTS FOR YEAR
Teacher Appreciation Days
Holiday Party
Safety Project
Include all projects that have an expense

$
$
$
$
$

$
$
$
Total Expenses: $Income should equal expenses. Your Club may have a carryover from the previous year.
If so, include beginning balance.

14Trust | Respect | Commitment
To ensure mutual trust, respect, and commitment you as a leader must set the tone for your club. Askthem if they feel:Openness: Can all members be honest about their feelings? Do all members feel free to express
their ideas?
Creative Leaders are successful by:•••communicating club goals determined by the majority of the membership
including members in finding resources
involving members in problems solving

The following activities will increase trust, respect and commitment.
Task Activities: are designed more on WHAT is being done, rather than WHO is doing it.
Initiating: brainstorming and establishing objectives. Information giving: offer relevant info, sharing
opinions Information-seeking: request feelings and ideas Elaborating: clear up misunderstandings
Innovating: take a fresh look at how and why we do the things we do Problem Solving: identify
problems; get input on solutions

Relationship Activities: are designed to focus on those WHO are doing the project, rather than
WHAT is being done.

•
•
•
•
•
•

Involving members
Encouraging friendship and fun
Listening and tuning in to your membership
Processing feedback and discouraging cliques
Reconciling differences
Harmonizing and resolving conflicts

Anchors are Team Players!
The success of the club activities depends on the members' ability to work as a TEAM. Members gain
experience through working together and are responsible for an area of the club's overall program. By
working on committees, members can express themselves through creative projects, fundraisers, etc.
Each club member should be assigned to one or more committee. These assignments should take thefollowing into consideration:••••

Strengths each team will need to be successful.
Best utilization of the members’ talents.
Members should be encouraged to give input and ideas.
Build new friendships and prevent cliques.

Committee Chairs should involve their committee members in the planning as well as carrying out theirassignments. Each Chair reports on the committee's plans at the business meeting.

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Suggested Committees:
Although each committee has specific responsibilities, all the committees should work together inorder to be successful. Due to the diversity of Anchor Clubs in composition, size, and setting – not all
clubs will use the committees outlined here. Clubs may adapt these to meet their needs. Throughdedication and active participation, all members can be on the Anchor Club TEAM! The greater the
teamwork – the greater the success of the club.
Sample Committees and brief sample duties:
1. Arrangements Committee: Provides an inviting setup and creates a friendly atmosphere.
This committee should see that all necessary facilities are available and that the room is ingood order before leaving it.
2. Service Projects Committee: Makes plans for club service projects. This committee will
formulate the general plan of action, with all members working together on service projects.
3. Fundraising Committee: Plans for fund raising activities. This committee will formulate thegeneral plan of action, with all members working together to make the fundraisers
successful.
4. Program Committee: Comprised of the chairman of each club committee and the president
elect serving as the chairman. The program committee makes arrangements for the regularmeetings and special functions. A program schedule is planned and those responsible forthe program are notified.
5. Awards Committee: Should plan and develop entries for competition in Outstanding
Anchor Club of the Year and District awards, Advisor of the Year and others.
6. Social and Inter-Club Committee: Should plan and supervise the social functions of
the club and network with other clubs. This could lead to joint projects and socials.
7. Career Committee: Should be responsible for planning and supervising activities involving
vocational guidance – i.e. organized a Job Shadow Day for Groundhog Day. Visit
www.jobshadowday.org for information.
8. Publicity Committee: Develop PR for all events in order for the club to have good visibility
and to insure that all fund raising efforts and socials are successful. This is also important foryour service projects so that your school and community will know who you are and what
you are doing.

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This page contains tips and tools all committee and club leaders should use.

Year Round:
Evaluate all club activities and improve club operations by:•

Looking at the time and energy of members versus results achieved.

•

Reading ‘The Anchor’ and submitting ideas for publication.

•

Making necessary changes to maximize members' time, energy, and talent while
increasing the visibility of your club.

Work side by side with your sponsor to:• Combine both clubs' efforts on large service projects.
• Strengthen your club's entry in "Outstanding Anchor Club of the Year".
• Plan a focus project and complete a grant application to submit to the Pilot International
Founders Fund

Steps for Delegating:
The following list contains steps that club leaders may use in delegating to members.

1. Develop a climate for delegation. By establishing open communication, showing respectfor member’s opinion, and using survey forms to get members’ input.

2. Determine your objectives. Consult Anchor bylaws, review past objectives, get input
from the Anchor Advisor, look over awards information and don’t be afraid to try new ideas.

3. Know your members. Work side by side with members, have a fun meeting early in
the Club year, and brainstorm together.

4. Develop a plan. Write down action steps to carry out objectives, involve membersin this process, be original and try to utilize the talents of your members.

5. Communicate your expectations. Be clear and give deadlines.
6. Monitor progress. Follow up with members and give positive encouragement

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Tips to Conduct a Successful and Friendly Anchor Club Meeting•

Plan Ahead. Have your Anchor Club meeting agenda and anything you need to pass out at themeeting ready to give to your Anchor Advisor and club officers a few days before the meetingtakes place.

•

Stick with the meeting agenda. Make sure that outcomes to the items on your agenda are
discussed. By knowing the outcome, it becomes easier to find the solution.

•

Keep your Anchor Club meetings short and to the point. Everyone’s time is important. Long
meetings are not necessarily successful meetings.

•

Let members know how important they each are to the Anchor Club. Encourage everyone toshare his or her ideas in the meetings. Before the meeting, encourage members to get
involved by sharing their ideas.

•

Make sure the room that the Anchor Club meeting is held in is “meeting friendly”. This means
making sure that the room is set up so that all club members can hear what is being discussed
and make sure that the room is a comfortable environment. Sometimes setting chairs up in a
U-shape pattern will ensure that every member can be seen and heard when they are
speaking.

Most importantly...Have fun at your Anchor Club meetings!

18

Sample Club Meeting
ANCHOR CLUB of
Meeting Agenda
February 21, 2012
Call to Order
Announcements
Pledge to Flag
Roll Call and Minutes

President
President Elect
Treasurer
Secretary

UNFINISHED BUSINESS (Example)
Update on Valentines to Military Personnel, College Students, and Nursing Home Residents
March 29 – Bike Riding and Safety presentation at Dismal Swamp – 9-11 a.m.
NEW BUSINESS (Example)
Pilot Plant Sale on April 18-19
Fundraiser for Pilot International Anchor Club
BrainMinders™ Presentations to Aftercare ages 3-7
PRACTICE BRAINMINDER PRESENTATIONS

Committee Chairperson

Reminder--Next Meeting – March 13 at 4 p.m.
Any further business to come before the meeting?
“Gold Star” Awards determined by “Club Member” by end of meeting
Closing Statements

Anchor Advisor

Adjournment

President

19Sample Plans of Work
October

Weeding and Mulching School
Entrance,
Planting Pansies

NovemberFood Basket for Needy Family;
random acts of kindness

DecemberChristmas – Gifts for Local Angel
Tree Project
Christmas Social for members – clubmeeting date

January

Send cards - ill, elderly, and those in
the military
Make valentines for February

February

Visit Extended Living Care Home –sing songs; take Valentines cards,
and talk with residents
Fundraiser at Pilot Plant Sale –food and beverages

March

Brain Awareness Month –BrainMinders™ presentation withpuppets for Aftercare children (ages
3-7)
District Convention

May

Trip to Animal Shelter – take linens
for beds and food and treats forthe animals; learn about taking
care of pets

June

SUMMER VACATIONSJuly

SUMMER VACATIONS

AugustExecutive Board Planning; Makeand deliver “teacher survival kits”
at the beginning of the school
year.

20

ANCHOR CLUB BYLAWS
Anchor Club is a service organization for students. It is a program of the Pilot International,
Inc. organization.
ARTICLE I
Name
The name of an Anchor Club will be that under which it was chartered. The name shouldreflect the name of the school or community in which the club is organized.
ARTICLE II
Sponsorship and Organization
Section 1. It shall be sponsored or co-sponsored by a District, Pilot Club(s) or a Pilot
member in accordance with the policies established by the Executive Committee of Pilot
International and the Bylaws governing Anchor Clubs.
A disbanding Pilot Club should secure a new sponsoring Pilot Club for the Anchor Club(s)in the surrounding area if possible. Once the Pilot Club has agreed to become the newsponsor, the club should notify Headquarters of their intent in writing with copies mailed to
the Pilot District Governor, PI Anchor Coordinator and the District Anchor Coordinator.
If the disbanding Pilot Club is unable to secure a new sponsoring Pilot Club, the Pilot
District Governor should contact Headquarters within 30 days of the Pilot Club’s
disbanding. The Governor should inform the Membership Department of the status infinding a new sponsor and obtain any relevant information regarding the Anchor Club(s).
If Headquarters does not hear from the Pilot District Governor within 45 days, theMembership Department should contact the Governor and discuss the options the District
has and give to the Governor any relevant information concerning the Anchor Club(s).
The Anchor Club(s) can be sponsored by a:• Pilot Club (even if it is not in the same town)• Pilot District• Pilot Member
And as a last resort, an Anchor Club(s) can be sponsored by the Executive Committee of
Pilot International.
Section 2. An Anchor Club can be organized in a school with a faculty Advisor working
with the Anchor Division Coordinator or a member of the sponsoring Pilot Club; or it can beorganized outside a school with the Anchor Coordinator, or a Pilot Advisor assuming theduties of a faculty Advisor.

21

ARTICLE III
Charter
Section 1. A minimum of ten (10) members shall be required for a new Anchor Club.
Section 2. The Charter for an Anchor Club shall be issued by Pilot International. The
Charter shall be presented to the Anchor Club by the club’s sponsor or a representative of
Pilot International.
Section 3. The Executive Committee shall set the amount of the charter fee to be paid to
Pilot International by the sponsoring Pilot Club(s) or club sponsor.

ARTICLE IV
Districts
Any Pilot DAC/DEC may vote to become an Anchor District without limitation of total
members or Anchor Clubs.
A proposed Anchor District must be voted on by the DAC. The new Anchor District will be
included in the Pilot District Standing Rules and this will ensure the support of the Pilot
District, the District leaders, and sponsoring Pilot Clubs.
A proposed Anchor District budget must be approved by the Pilot DAC/DEC. The services
provided to the Anchor Clubs must be balanced with the cost of Anchor District dues.
Audits are required at the end of each year.
Proposed Anchor District Standing Rules must be developed and adopted by the Anchor
membership and ratified by the DAC/DEC.

ARTICLE V
Objectives
The Anchor Club objectives are:
1. To give Anchors leadership opportunities.
2. To provide Anchors experience in working together to meet the needs oftheir school and/or community.
3. To advance the goals of the focus areas of Pilot International.
4. To prepare Anchors for possible Pilot International membership.

22

ARTICLE VI
Membership
Section 1. The requirements for Anchor Club membership are set forth in the Bylaws of
Pilot International. Specifically, Anchor Club membership shall be open to any student who
desires to become a leader in his/her school or community and wishes to provide service toothers.
Pilot International provides the following guidelines for membership:
1. The membership of individual school Anchor Clubs shall consist of students from theschool or area in which the club meets. Membership should cover one’s tenure in theirrespective school as stipulated by their education system. These members should beinterested in service, be of good character, and qualified scholastically by school district
requirements for extracurricular activities.
2. The membership of individual Anchor Clubs shall be selected without discrimination inaccordance with local, state, provincial and national laws.
3. Any Anchor Club within a coed school whose membership qualifications and processof admission for membership discriminates as to gender, race, religion, or sexual
orientation, may have its charter and membership in Anchor Club International
suspended or revoked by the Pilot International Executive Committee.
Section 2. Members should demonstrate a willingness to serve those in need, possess
leadership ability and be of good character.
Section 3. A member should attend meetings regularly. The Anchor Club’s Standing Rules(see Addendum after Article XV) may include attendance requirements.
Section 4. Nonpayment of dues will result in loss of Anchor membership.
Section 5. Pilot Student Membership – This membership may be granted to a student uponhigh school graduation and/or to a Pilot Scholarship recipient. This status may be in effectas long as the person is a higher education student, and as long as the Scholarship
recipient is a student and receives financial support from Pilot. A Pilot Student Member will
not be required to pay international, district or club dues nor be allowed to hold appointed
or elected office, or have voting privileges, and will have no attendance requirements.
Section 6. Anchor-at-Large - This type of membership may be granted for elementary,
middle or high school students who live in a city where there is no Pilot Club or the Pilot
Club is unable to sponsor an Anchor Club. An Anchor-at-Large will pay International andDistrict Anchor dues. Only a Pilot member may propose a youth for the Anchor-at-Large
position and the sponsoring Pilot is responsible for mentoring and maintaining contact withthat Anchor.

23

ARTICLE VII
Officer Qualifications, Terms of Office, Election and Installation
Section 1. Club officers will be President, President-Elect, Secretary, Treasurer, andthree (3) Directors. The President-Elect must have been a member a full year before
serving as President.
Section 2. Anchor Clubs not in an organized Anchor district will hold election for club
officers prior to the end of the club year. The installation should be at a program meeting.
If the club is school connected, school policies will govern the time of election andinstallation. The election of officers will be held prior to the District Anchor Convention withinstallation at the end of the club year.
Section 3. All officers except the President are eligible for re-election.

ARTICLE VIII
Duties of Anchor Club Officers
Section 1. Duties of incoming President (election to installation period):
➢
➢
➢
➢
➢

Appoints committee chairperson and committees. (The President-Elect
serves on each committee.)Prepares a file for all official records and correspondence of the President.
Maintains files pertinent to the office.
Considers new/existing service projects related to the Pilot International focus
areas and that meet the needs of the community, to be carried out during thenext club year.
Holds a meeting of the incoming Executive Board to study the club’s service
and activity program. Asks for suggestions and support from the clubsponsor and Advisors.
Encourages club to participate in projects and/or fundraisers with the clubsponsor. Holds club meetings during the summer, if possible.

Section 2. Duties of President (first half of the school year):
➢
➢
➢
➢
➢

Schedules a club meeting immediately after the club year begins.
Schedules business and/or program meeting(s) each month.
Assigns every member a responsibility on a standing or special committee.
Requests a brief report from committee chairperson(s) monthly.
Encourages an active, well-rounded program of club meetings, social andfundraising activities and service projects.

Section 3. Duties of President (Second half of the school year):➢➢➢

Schedules the election of club officers.
Directs active program of club activities.
Provides advice and assistance to new officers after election.
24Section 4. Duties of the President-Elect:
The office of President-Elect is a training ground for the presidency. The President
Elect (who serves as chairman of the program committee) is responsible forcoordinating activities. The President-Elect should:
•
•
•
•
•
•
•
•
•

Assist the President, faculty or Pilot Advisor and committee chairperson.
Serve in the absence of the President.
Study the duties of the President, Executive Board and committees.
Be familiar with parliamentary procedure, Anchor Bylaws, school regulations for
activities and Pilot policies regarding the Anchor/Pilot relationship.
Attend all committee meetings and coordinate their activities, communicating plans
to the President and Faculty Advisor. (The president is an ex officio member of allcommittees and should be consulted about committee meetings and plans.)
Contact the club sponsor to plan a Pilot information meeting or a meeting concerning
the focus of areas of Pilot International.
Work with a special committee to publish a club roster.
Conduct a program planning meeting(s) to develop informative and interesting
program meetings.
Consider getting in touch with Anchor and Pilot International’s partners with local
offices and other resource agencies to assess the greatest needs in the community.
Use this information to plan next years’ service projects and programs.

Section 5. Duties of the Secretary:
Keeps the following club records current and in accurate order:
•
•
•
•
•
•

Anchor Club Bylaws
Monthly committee reports
Club Certificate of Organization/Charter
Club Roster
List of Committees (Chairperson and members)
Club scrapbook

It is the Secretary’s responsibility to:
•
•
•
•
•

Prepare an agenda for each meeting after consultation with the President.
Record the Minutes of each meeting. (Be sure to include the Treasurer’s Report andMotions voted on by the membership and results.)
Handle correspondence.
Collect reports from committee chairperson(s).
Write prompt thank you notes to speakers, performers or others who give time,
talents or equipment.

25Section 6.
•
•
•
•
•
•
•
•
•
•
•
•

Receive from the Past Treasurer files and records pertaining to the office.
Collect dues and insurance fees from members; maintain membership payment
records.
Pay to Pilot International Headquarters international dues and insurance permember on or before November 1st. Note: All Anchor Clubs in the UnitedStates pay liability insurance fees as determined by the Executive Committee.
Pay district dues as designated in the Anchor District Standing Rules, if an in an
organized Anchor District.
Pay promptly, on order of the Executive Board, club obligations.
Write checks and have checks countersigned by the President. (Note: The school
may require a different method of collection.)
Attend meetings of the Executive Board and give financial reports.
Collect money from fundraising or special activities and keep an accurate account of
the income and expenses of each club activity.
Seek the advice of the faculty or Pilot Advisor on financial matters.
Prepare a budget each year with the assistance of the Executive Board and faculty
or Pilot Advisor. (This should include expected sources of income and anticipatedexpenditures.)
Keep the financial books up to date and available for club officers, the club sponsor,
faculty or Pilot Advisor to review.
Check to make sure each committee operates within its budget.

Section 7.
•
•
•
•
•

Duties of the Treasurer:

Duties of the Directors:

Be familiar with the duties of all club officers.
Assist new officers in becoming acquainted with their duties.
Attend Executive Board meetings.
Encourage club meeting attendance.
Serve on any committee assigned by the President.

ARTICLE IX
Executive Board
Section 1. The Executive Board (club officers) will meet monthly or quarterly. All officers
should attend each Board meeting. A summary of Board actions will be reported to the
club.
Section 2. The Executive Board will:••

Conduct routine business of the Club including approving the club budget;
Approve appointments to committees and determine their duties;

26

•

Approve activities and service projects related to Pilot International’s focus areas;• Assist in preparing entries for the award(s) program available to the club;• Fill vacancies in club offices as needed;• All action by the club and Executive Board will be subject to the approval of
the faculty or Pilot Advisor

ARTICLE X
Meetings
Section 1. The club shall hold at least one (1) meeting each month (a business and/or
program).
Section 2. The Faculty/Pilot Advisor or a designated adult should be present at all
meetings. The club sponsor or a representative thereof should attend themeetings regularly.
Section 3. Joint and/or regional meeting and the District Anchor Convention may be held
only in accordance with approved policies.
Section 4. Clubs shall have a minimum of one (1) member attend the International Anchor
Leadership Summit held each summer. Clubs may seek financial assistancefrom their sponsors, districts, etc.

ARTICLE XI
Committees
Section 1. An Anchor Club shall have the following committees:• Projects Committee – responsible for activities related to service projects of theclub.
• Fundraising Committee – responsible for activities that generate funds to financeclub operation, projects and other club activities.
• Program Committee – responsible for the programs for the club throughout theyear. This committee is made up of the chairperson of the other committees.
• Awards Committee – responsible for compiling and submitting the club entries forDistrict and PI awards competition, i.e. Outstanding Anchor Club of the Year.
Section 2. Special Committees – Other committees may be established to support special
activities of the club. These special committees and their respective duties shallbe determined by the Executive Board of the club.

27

ARTICLE XII
DuesSection 1.

The fiscal year of the Anchor Club shall begin July 1st.

Section 2.

Each club shall pay annual international dues to Pilot International on or
before November 1. Dues for new members for the current year shall be
paid within sixty (60) days after their selection to membership.
Note: All Anchor Club members in the United States pay liability
insurance fees as determined by the Executive Committee.

Section 3.

Dues must be paid to Pilot International as stated in Section 2 in order toparticipate in the annual Anchor awards program.

Section 4.

Each Anchor Club shall determine its own club dues in the Club Standing
Rules. (See addendum after Article XV.)

Section 5.

In districts that are an approved Anchor district organization, each club shall
pay dues according to the Anchor District Standing Rules.

ARTICLE XIII
Insignia, Motto, Colors
Section 1.

The insignia, motto and colors of the Anchor Club shall be:
a.

b.
c.
Section 2.

The insignia shall be an Anchor with the Pilot Wheel centered. The
words “Service” and “Friendship” are imprinted upon the Pilot
Wheel. The Anchor and Pilot Wheel are encompassed by a circle.
The motto shall be “Impressions for Life.”
The colors shall be blue and gold.

Members can use and wear the Anchor insignia. The emblems of Anchor
Club are registered trademarks of Pilot International. Any unauthorized useof these emblems is a violation of copyright law.

ARTICLE XIV
Termination of an Anchor Club
Section 1.

Pilot International may revoke the Charter of an Anchor Club for failure tofunction in accordance with the Bylaws for Anchor Clubs and/or the policies
established by Pilot International for Anchor Clubs.

Section 2.

The Anchor Club may vote by majority vote of its members to disband andsurrender its Charter.

28

Section 3.

Upon revocation or surrender of Charter, all rights and privileges relating to
the name, insignia, emblems, and material shall be relinquished by the cluband by its members, individually and collectively.

ARTICLE XV
Amendments
Section 1.

These Bylaws may be amended by two-thirds (2/3) vote of the Executive
Committee of Pilot International with the following requirements:
a. The proposed amendment(s) shall have been proposed by an Anchor
Club, an Anchor District, a Pilot Club, a District Administrative Council, theAnchor Division of Pilot International, or the Executive Committee of
Pilot International.
b. The proposed amendment(s) shall have been mailed to Pilot International
Headquarters postmarked no later than January 1st or June 1st.

Section 2.

A proposed amendment(s) submitted by an Anchor Club must meet thefollowing requirements:
a. The proposed amendment(s) must be approved by two-thirds (2/3) vote of
the members present at a regular meeting, provided at least one week’s
notice has been given to each member either in writing or by reading the
proposed amendment at the prior regular meeting.
b. The proposed amendments(s) must be submitted to the sponsoring Pilot
Club or club sponsor for approval before submission to the Executive
Committee of Pilot International.

29

ADDENDUM TO ANCHOR BYLAWSCONCERNING CLUB STANDING RULES
Standing rules are the special regulations governing the individual club. They specify timeand place of meetings, amount of club dues, etc. and are never in conflict with the Bylawsof the organization of which the club is a member.
The main thing to remember when updating or writing the Standing Rules for the club is thatthese are the main rules to keep your club functioning and what the obligations of themembers are if they intend to be a member of the club.
Some of the things to consider for the standing Rules are the following but are not limited toonly these items:
•
•
•
•
•
•
•
•
•

Requirements to be a member; grade level, GPA, attendance at meetings, andcommunity service hours.
Meeting dates and times on a regular basis for Board and Business Meetings,
special meetings can be called as needed by the President or a committee.
Details about probation situations and termination of membership if certain rules arebroken, the specific rules should be listed.
Duties and requirements of the Club Officers and Committee Chairs.
Details on Nominees for Office; who is on the Nominating Committee, when will thenew officers be elected and installed etc.
Details about the Club Dues listed in detail regarding the amounts for PI, District if
applicable and the Club Dues along with the due date.
Information about the District Anchor Convention if applicable or any other annual
events for the club and the rules of which members will be delegates for these
events if applicable.
Robert’s Rules of Order should always be listed as the way in which the meetings ofthe club will be run.
Any specific details for the club that need to be established as something the club
does every year, such as Officer Gifts, Advisor Gifts or recognition, paying theexpenses for members to attend certain annual events, the list can continue basedon the needs of your club and certain things the club wants to be part of the normal
operations of the club.

Keep in mind there may be a situation arise that is not addressed in the club’s Standing
Rules. At this time the Membership will vote on how that situation will be handled and if theclub feels it necessary to amend the Standing Rules to address this for the future, then thatcan be done.
The Standing Rules can be changed and updated as needed buy a majority vote of themembers present during a business meeting, provided that a notice of the proposedchanges was given at the previous business meeting.

30

SAMPLE STANDING RULES FOR THE ANCHOR CLUB OF
Article 1 – Membership
Section 1:
All students who support the objectives of Anchor International and the Anchor Club ofare eligible to become a member upon payment of dues.
Section 2:
Students must have been in good standing the prior school year to rejoin.
Section 3:
Students must read and sign that they have read the Standing Rules for the Anchor Clubof.
Article 2 – Participation Requirements
Section 1:
Members are encouraged to participate in all club activities and meetings.
Section 2:
Members must participate in at least 40% of scheduled meetings, projects and fundraisers to be
in good standing.
Section 3:
Member’s participation will be evaluated at the Executive Board meeting in December, Marchand May.
Section 4:
If a member does not meet the 40% participation requirement, they will be placed on probationand informed in writing. If they do not increase their participation before the next evaluation, they
will be dropped from the membership roster and informed in writing.
Section 5:
Members who are not in good standing are not eligible for membership for one year.
Article 3 – Dues
Section 1:
Annual club dues shall be paid yearly by the announced date. Dues are non-refundable. Dues
are as follows:
International Dues: $10.00
Insurance:$ 4.00District Dues:$
Club Dues$
Club Project$
Section 2:
The faculty advisor may grant exceptions to students that demonstrate financial hardship.
31

Article 4- District Convention
Section 1:
The President Elect shall be the official delegate at the District Convention.
Article 5 – Awards
Section 1:
Senior Cords will be given to seniors who have been a member in good standing for atleast 2 years.

32

STANDING RULES – PI
Section 1: Membership in the Anchor Club ofis open to all Freshman, Sophomore,
Junior, and Senior students possessing a 2.0 cumulative G.P.A.
Section 2: Prospective members will be invited to complete an application form. Prospective
members shall be placed on probation for the first nine week grading period. Membership will bepending on the prospective member meeting the following criteria: 2.0 G.P.A.; five service hours
rendered; participation in fundraising events; and attendance to Anchor meetings.
Section 3: Current Executive Board members will review applications and approve on
acceptance of new members.
Section 4: Members must maintain an overall cumulative 2.0 G.P.A. to continue as a member ofthe Anchor Club of Pace High School. G.P.A.’s will be reviewed at the end of each term todetermine continued eligibility for membership. If the G.P.A. requirements are not met; themember will be placed on probation. That member will have until the grading period to bring up
his/her grades up to a 2.50 G.P.A.
Section 5: Members must also regularly attend meetings and participate in club sponsored
projects, fundraisers, and other activities to continue membership. The Executive Board may
drop members from the membership roster after three unexcused absences from meetings,
failure to obtain services hours, or lack of participation in fundraising events.
Section 6: Acceptance of membership in the Anchor Club ofdenotes willingness toabide by Anchor District and International Bylaws, as well as the Anchor ClubofStanding Rules.
Article 2 – Meetings
Section 1: During the school year, the Anchor Club ofshall meet the second andfourth Thursday of each month at a time decided by the Executive Board. The minutes of theprevious meeting and treasurer’s report shall be read or distributed.
Section 2: During the school year all members of the Executive Board must be in the Anchor
Leadership class for the entire school year. Executive meetings will take place during theleadership class. 32
Section 3: Special meetings may be called when necessary by the Sponsor of the club,President of the Executive Board, or five Executive Board members in good standing, provided
due notice is given to each member including the time, place, and specific purpose for which themeeting was called.
Section 4: The directors shall be responsible for informing the members of the time and place ofmeetings and on-going activities if asked.
Section 5: Meetings for the Executive Board will take place during the summer to plan for the
next school year. The time and place of meetings will be announced at the May meeting.
Section 6: It shall be the duty of any absent member to notify the Recording Secretary in writing33

or by email within three days of a missed meeting, fundraiser, and /or community project;otherwise the member will be listed as an unexcused absentee. After three unexcusedabsences, during an eighteen-week period, the member will be dropped from membership. An
excused absence must be one that is excusable and approved by sponsors.
Section 7: If a member is tardy for more than ten minutes to a morning meeting, he/she may beconsidered absent and must turn in a written note or send an email to the Recording Secretary
within three days explaining the reason of tardiness to receive an excused absence
Article 3 – Fees
Section 1: Annual dues shall be paid by all members at the beginning of the school year in
the amount of $14, which includes – Pilot International dues ($10) and insurance fee ($4),$
District dues (if applicable) and $local club dues (if applicable).
Section 2: Members failing to pay dues by the date set for that school year may be dropped
from membership by the vote of the Executive Board after a warning letter has been issued. The
faculty sponsor may grant exceptions to students that demonstrate financial hardship.
Article 4 – Delegates to Conventions
Section 1: All members of the Executive Board are required to represent the Anchor Club ofat the District State Convention unless excused by a sponsor. Representatives
will be responsible for paying all expenses associated with attending.

34

Anchor-at-Large MembershipThis type of membership may be granted for elementary, middle or high school students who live ina city where there is no Pilot Club or the Pilot Club is unable to sponsor an Anchor Club.
An Anchor-at-Large will pay International and District Anchor dues. Only a Pilot member may
propose a youth for the Anchor-at-Large position and the sponsoring Pilot is responsible formentoring and maintaining contact with that Anchor.
The application can be found on the website: http://www.anchorclubintl.org/resources

Pilot International Student Membership
Are you no longer an Anchor Club member but are still interested in actively serving andimproving your local community? Pilot International has an exciting opportunity for you to
become a Pilot Student Member!

What is Pilot Student Membership?
Pilot Student Membership may be granted to an Anchor upon graduation and/or to a Pilot
Scholarship recipient. This status may remain in effect for as long as the former Anchor is a
student, and/or as long as the Scholarship recipient is a student and receives financial support
from Pilot. Anchors graduating after May/June 2005 are eligible for Pilot Student Membership.
Here is how it works:
One to two months prior to graduation, seniors will receive a letter from their sponsoring Pilot Club,
along with a Pilot Student Membership form. The Pilot Student Membership form may also be
obtained from the Pilot International website (www.pilotinternational.org). Once the completed
form is received at Headquarters, a welcome letter and a Pilot Student Membership card is mailed
to you. Your contact information is then forwarded to the Pilot Club closest to the area indicatedon the form. In additional to visiting your local Pilot Club, your card allows you to attend Pilot Club
meetings while you are away at college.
Pilot Student Membership is a great way for Anchors to continue supporting their communities throughservice and also provides limitless opportunities to network and make personal and professional
connections.
Pilot Student Membership is sponsored by Pilot International and is FREE to the member. We
appreciate our past Anchors for their many years of service and dedication to Anchor and Pilot
International.
The application can be found on the website: http://www.anchorclubintl.org/resources
If you have any questions, please contact:
Pilot International Headquarters
102 Preston Ct.
Macon, GA 31210(478) 477-1208

Anchor Club Creed
Realizing that in unity there is strength, we, as members of the Anchor Club, areresolved:
To work together in friendship and loyalty;
To render service in our home, school, and community, knowing this course willtake us over a sea of happiness;
To steer our ship of life by the bright stars of Hope and Faith;
To follow words of guidance from parents, teachers and Pilot friends, for these, as
gleams from the Lighthouse of Truth, are words of wisdom; to set full sail throughchannels of achievement which lead us to the port of success; andWhen our ship of life is tossed by the tempests of misunderstandings and theangry winds of injustice, we will cast our Anchors of courage, wisdom and trust
to hold us fast.
Sue McCreary
Past President,
Pilot Club of Tallahassee, FL

Anchor Membership Pledge
In appreciation of the honor and benefits to be derived by me from membershipin the Anchor Club of.
I pledge on my honor to uphold the ideals and objectives of the Anchor Club; towork toward improving myself, my home, my school, and my community. I shallstrive to respect the rights of others and to practice thoughtfulness of andhelpfulness to others. I promise to serve my nation and God, and to prepare for
useful citizenship.

36

Club Resources
Anchor International website: http://www.anchorclubintl.org/•

Club documentation and resources:
http://www.anchorclubintl.org/resourcesooooAll Membership/Club Forms
Anchor Club Handbook
BylawsChartering ceremony sample scripts•

Anchor Awards information and applications:
http://www.anchorclubintl.org/awards•

Leadership Grant information and application:
http://www.anchorclubintl.org/leadershipgrant•Anchor Annual Leadership Summit:
http://www.anchorclubintl.org/summit

Scholarship Information:
https://www.pilotinternational.org/grants-and-scholarships/

37