Introduction
The present handbook is a revised version of the one published in 2012 to help our new
faculty members learn more about teaching and research work at Nagoya University. It
has two primary aims:
・ To provide new faculty members with the information they need to get started in their

work,
and
・ To provide basic information on the educational and research environment at Nagoya

University.
The handbook provides general information and indicates where to get more details on
work rules, information networks, academic procedures, and disaster response — matters that all faculty should be aware of. It is intended to serve as a guide by providing theminimum, yet sufficient, amount of information necessary for the new faculty members to
begin working at the University smoothly.
We hope that everyone will find this handbook to be of use for their teaching and research activities.
March, 2017
Center for the Studies of Higher Education
Employee Affairs DivisionInternational Planning Division
Student Affairs Planning Division（i）Academic Charter
Appreciating the intrinsic role and historical and social mission of universities, Nagoya University,
as a seat of learning, hereby defines its fundamental principles of scholarly activity.
Nagoya University maintains a free and vibrant academic culture with the mission of contributing
to the well-being and happiness of humankind through research and education in all aspects ofhuman beings, society, and nature. In particular, it aspires to foster the harmonious development of
human nature and science, and to conduct highly advanced research and education that overlook
the broad sweep of humanities, social and natural sciences. Towards this goal, Nagoya University
endeavors to implement a variety of measures based on the fundamental objectives and policies
outlined below, and to unremittingly carry out its responsibilities as a pivotal university.

1. Fundamental Objectives: Research and Education(1) Nagoya University, through creative research activity, shall pursue the truth and produce results of scholastic distinction on the international stage.
(2) Nagoya University, through an education that values initiative, shall cultivate courageous intellectuals endowed with powers of rational thought and creativity.

2. Fundamental Objectives: Contribution to Society(1) Nagoya University, in spearheading scientific research, and through the cultivation of humanresources capable of exercising leadership both in the domestic and international arenas,
shall contribute to the welfare of humanity and the development of culture, as well as to global
industry.
(2) Nagoya University shall put to good use the special characteristics of the local community
and, through multi-faceted research activities, contribute to the development of the region.
(3) Nagoya University shall promote international academic co-operation and the education offoreign students, and contribute to international exchange, especially with Asian nations.

3. Fundamental Policies: Research and Education System(1) Nagoya University shall study the various phenomena of the humanities, society and naturefrom an all-inclusive viewpoint, respond to contemporary issues, and adjust and enrich its
education system to generate a new sense of values and body of knowledge founded onhumanity.
(2) Nagoya University shall provide for an education system that rightly inherits and develops
intellectual resources cultivated in the world’s intellectual traditions, and promote educational
activity that is both advanced and innovative.
(3) Nagoya University, through the active dispatch of information and exchange of personnel, andinterinstitutional co-operation in Japan and abroad, shall shape the international foundation ofacademic culture.

4. Fundamental Policies: University Administration(1) Nagoya University shall at all times support scientific enquiry based on the autonomy andinitiative of its members, and guarantee freedom of academic research.
(2) Nagoya University shall require its members to participate in the drafting and implementationof both ideals and objectives related to research and education, as well as administrative principles.
(3) Nagoya University, in addition to promoting autonomous assessment and evaluation from its
members with regard to research, education and administrative activity, shall actively seek
critical appraisal from external authorities, and aspire to be an accessible university.

（ ii ）

（ iii ）Nagoya University MIRAI 2020
Nagoya University Matsuo Initiatives for Reform, Autonomy and Innovation 2020
General Vision
Through excellence in its education and research, Nagoya University aspires to become one of the world’s leading universities.
We aim to do this by first, building on our partnerships throughout Asia; second, increasing innovation by emphasizing collaboration; and third, increasing autonomy in the administration of
our university.
Strategic Aims
To achieve our goals we are focused on the following:
1. By promoting world-class education, fostering intellectual
leaders with courage who can contribute to human happiness.
2. Inspired by Nagoya University’s Nobel laureates, supportingthe creation and discovery of knowledge through research.
3. Based on a long and close relationship with Asia, building amore diverse campus community. In particular, we continue toreduce the gap in gender equality by supporting female students, faculty and staff.
4. Taking advantage of our location in one of the world’s mostdynamic industrial regions, supporting research and innovation that contributes to the betterment of society.
5. Acknowledging the importance of “shared governance,” thePresident will lead reform of the university administration.
Education
By promoting a world-class education, we aim to foster fearless
intellectual leaders that can contribute to human happiness. Our
goals include:
1. Improving quality of education through organizational reform.
2. Reviewing current educational policies, with emphasis on conferring of degrees, design of curriculum, and acceptance of
new students. As part of these reforms, we intend to change
the relationship between Nagoya University and its affiliatedsecondary school, as well as its relationship with other secondary schools.
3. Admitting excellent students by improving the entrance examination system and establishing an admissions center.
4. Improving international compatibility of our education system
by introducing such changes as a shift from a semester system to a quarter system and an international joint degree program.
5. Introducing an educational quality assurance system.
6. Building on past MEXT projects including the “Leading Graduate School” and “Business Capacity Development Center,”establishing a new umbrella organization called the Institution
for Academic Development.
7. Collaborating with the private sector, increasing support for
non-traditional students and extending opportunities for continuing education.
8. Increasing support for a more diverse student body.
Research
Inspired by our Nobel laureates, we are committed to the creation and discovery of knowledge through research. Our goals
include:1. Led by the “Institute for Advanced Research,” “WPI,” and “Institute of Innovation for Future Society,” continuing to promote
cutting-edge research accessible to the widest possible audience.
2. *Encouraging basic research across all Schools and research
centers.
3. Recruiting, retaining and supporting the most talented faculty,

in particular women researchers, foreign researchers, andyoung researchers.
4. Promoting international collaboration in research and education with the world’s best universities through the Academic
Consortium 21 (AC21) and other international networks.
5. By promoting international collaboration in research and education in Asia with projects such as the “Asian Satellite Campus,” we seek to become known as an “Asian Hub University.”
6. To improve faculty research, using a system of “University Research Administrators” and encouraging the sharing of university facilities and equipment.
InternationalWe are developing a university that attracts the best students,
faculty and staff from around the world and contributes to creating a more sustainable society. In particular, we seek to work
closely with countries in Asia. Our goals include:
1. By 2020, improving our campus environment such that the
number of international students rises to 3000 and faculty
members with international experience grows to 650.
2. By 2020, increasing the number of Nagoya University students
studying abroad to 1000.
3. Increasing the number of students enrolled in the full-degree
English taught programs (G30) and expanding the number ofEnglish-taught classes on campus (G30 Next).
4. Establishing a crisis management system for students, faculty
and staff dispatched overseas.
5. Creating a more internationalized environment on campus.
6. Establishing an organization for research on ASEAN (ASEAN
Net PLUS).
7. Expanding the “Asian Satellite Campus” project.
8. Promoting internationalization by collaborating with other universities in Central Japan (Aichi Prefecture, Gifu Prefecture,
and Mie Prefecture).
Academic-Industrial Collaboration
Taking advantage of its location in one of the world’s most dynamic industrial regions, we support research and innovationthat contributes to the betterment of society. Our goals include:
1. For the purpose of “industry-academia-government collaboration” and “open innovation,” establishing a new “Future Integrated Electronics Research Center.”
2. Taking advantage of previous projects, such as the Center of
Innovation program (COI), strengthening support for interdisciplinary research.
3. Strengthening Industry-Academia Collaboration by the hosting of Industry- Academia Collaborative Research Courses
and Research Centers.
4. Supporting new industries through technology transfer andthe fostering of start-up companies.
5. Increasing entrepreneurial education and Industry-Academia
collaboration by fostering people who can contribute value tosociety.
6. Led by the Disaster Mitigation Research Center, increasing
regional resilience by establishing a new model for four-party
collaboration.
University HospitalBy serving as a hub, we will strengthen University Hospital activities to lead the next generation in medicine, conduct world-classclinical research and consultation, and foster human resourcesin medicine. Our goals include:
1. Reforming the organization for strengthening important medi-（ iv ）

cal care fields such as cancer, organ transplants, etc.
2. Establishing a “Hospital Development Plan” for a more effective use of space in medicine, such as constructing a cuttingedge Medical Function-Strengthening Building and remodeling the Central Consultation Building.
3. Using our overseas offices, expanding international activitiesof the University Hospital including a support for endoscopy
medical care in Asia and collaborating with Thai Bangkok Hospital.
4. Anticipating the next generation in medical care, strengthening
regional medical care collaboration such as promoting activities for the effective use of medical human resources.
5. To promote cutting-edge clinical study as a center of innovative medical technology creation, receiving approval in accordance with the Medical Care Act to become a “Clinical Study
Focused Hospital”.
6. Providing safe and secure medical services through strengthening of a monitoring system led by the “Hospital Quality Improvement Promotion Office,” etc. At the same time, we will
foster medical human resources who can contribute to quality
improvement of medical care.

ademia collaboration such as external funding from corporate training and joint research projects.
(B) Supporting preparation of faculty grant proposals to increase competitive funding and subsidies for research andeducation.
(C) Managing costs in administration, research and education.
(D) Strategically distributing resources and using assets tostrengthen university activities.
(E) To mark the 150th anniversary of the founding of our university, raising a 10 billion yen fund by the year 2021.
(F) Establishing a financial strategic team for developing strategies using know-how from both inside and outside theuniversity.
(G) Securing university hospital income by strengthening hospital activities.

Affiliated Secondary Schools

3. Creating a world-class university campus. In particular:(A) Sharing the university’s vision for the future after reviewing and implementing the “Campus Master Plan” to ensure the highest quality environment for education andresearch.
(B) Planning and implementing facility management to construct a sustainable university campus.

As a national university with an affiliated secondary school, we
will evaluate and and advance their mission and activities. These
actions are expected to contribute to development of the university.
1. By collaborating in educational programs with other highschools, we will reform the admissions system for individual
students.
2. Implementing advanced secondary education programs andexpanding long-term and short-term exchange student capacity, we will further internationalize the affiliated secondary
school.

4. We will promote gender equality on campus in collaboration
with Asia and the wider world. In particular:(A) Establishing a Gender Equality Promotion Center.
(B) Raising to 20% the number of female faculty members(principle investigators and young researchers) and promoting female managers.
(C) Creating an organization where employees can maintain abalance between work and child-care.
(D) Promoting gender equality through Academia-IndustryGovernment collaboration.

Organizational Management
Acknowledging the importance of “shared governance,” thePresident will lead reform of the university administration. Our
goals include:
1. Reforming the structures of Schools/Graduate Schools tostrengthen education and research activities through comprehensive evaluation of Engineering, Informatics, Humanities
and Social Sciences. In particular:(A) Reorganizing the School/Graduate School of Engineering
to foster graduates capable of playing a key role in the
global manufacturing industry.
(B) Establishing a new School/Graduate School to foster
greater diversity among Information-related graduates
who can create new social values and help solve the numerous challenges faced by humanity.
(C) Reorganizing
Humanities-related
School/Graduate
Schools to foster graduates who understand cross-cultural issues crucial in this era of globalization.
(D) Encouraging activities of the Graduate School of International Development to help solve issues on a global scale.
(E) To conduct more integrated research, reorganizing the Solar-Terrestrial Environment Laboratory, the Geospace Research Center and Hydrospheric Atmospheric ResearchCenter in to the “Space-Earth Environment Research Center”.
(F) Establishing the “Future Materials and System ResearchCenter” to lead innovative research on more efficient energy use.
2. To support those university activities contributing to building aworld-class research university, we will strengthen our financial
infrastructure. In particular:(A) Securing various financial resources through Industry-Ac-

5. We will strengthen administrative infrastructure to achieve the
Nagoya University mission. In particular:(A) While acknowledging the importance of “shared governance,” effectively and flexibly assigning resources (personnel, budget, facilities and equipment) through the leadership of the President.
(B) Using various methods, such as Network Governance, toexamine important measures and challenges.
(C) Strengthening infrastructure of the administrative organizations that support the management of the university andenhancing management abilities of faculty members’ andadministrative staff.
(D) Establishing IR (Institutional Research) functions, led by the
President, to provide university-wide data for evidencebased university management.
(E) Reforming human resources policy, such as annual salary,cross appointment and the tenure track system.
6. Implementing an internal control system and new risk management system suitable for an internationalized university,
as well as enhancing compliance of members of the Nagoya
University community. In particular:(A) Along with pursuing the development and implementationof an internal control system, increasing awareness andenforcing adherence to regulations and guidelines.
(B) Strengthening ability to send and receive information
about risk, as well as the network through which the information is shared.
(C) Deploying staff and strengthening collaborations with risk
management specialists.
(D) Strengthening collaboration with overseas universities andinstitutions in relation to global risk management.

（v）

Contents
1. Basic information for work at Nagoya University
1-1. Work rules, work hours, time off, etc. ....................................................... 1
1-2. Pay System............................................................................................... 3
1-3. Allowances................................................................................................ 4
1-4.	Mutual aid association insurance (Full-time Faculty or Staff Members:
In the case of members of the Ministry of Education, Culture, Sports, Scienceand Technology Mutual Aid Association)............................................................ 8

1-5.	Nagoya University Employee ID Card, Nagoya University ID andpassword.................................................................................................. 9
1-6. Confirming phone numbers..................................................................... 10
1-7. Obtaining an e-mail address.................................................................... 11
1-8. Connecting to a Network........................................................................ 12
1-9.	Carrying out an information security self-inspection and registering
an emergency contact e-mail address..................................................... 14
1-10. How to respond to an earthquake........................................................... 15
1-11. Receiving online training.......................................................................... 16
1-12. Personal information protection rules....................................................... 17
1-13. Commuting by car................................................................................... 18
1-14. Using campus nursery schools or a childcare center............................... 19
1-15. Sending post within and outside the university........................................ 20
1-16. Garbage disposal and smoking areas...................................................... 21

2. Starting teaching and research activities
2-1. Basic rules on academic/student affairs.................................................. 23
2-2. How to respond in a lesson when there is a natural disaster.................... 26
2-3. Inputting a syllabus (course outline)............................................................ 27
2-4. Teaching support tools and faculty development programs..................... 28
2-5.	Entering information in the faculty profile database system“Kyoin-DBS”............................................................................................ 30
2-6. Research funds....................................................................................... 31
2-7. Grants-in-Aid for Scientific Research....................................................... 33
2-8. Basic rules on the disbursement of research funds.................................. 35
2-9. Purchasing items, etc.............................................................................. 37
2-10. Business trips.......................................................................................... 38
2-11. Handling the salaries of research project team members......................... 39
2-12.	Administrative organizations and administration support organizations,
Nagoya University bulletin board, and organization chart, etc.................. 40
2-13. Other information.................................................................................... 41
2-14. Consultation services.............................................................................. 43
2-15. Internal web pages.................................................................................. 44

1

Basic information for work at Nagoya
University

1-1. Work rules, work hours, time off, etc.
■	The work discretion system isapplied to most faculty members.

In the case of faculty members whose main work
activities are research-based, decisions on the execution of work responsibilities and allocation ofwork times, etc. shall be left to the discretion of
the faculty member in question based on a labormanagement agreement. (The irregular work hoursystem is applied in respect to faculty members
who carry out medical examinations and treatment
at Nagoya University Hospital and to teachers at
Nagoya University Affiliated Schools.) Faculty members are permitted significant discretion in respect
to their working times, but also have large responsibilities as professionals.
The following are the hours of work, starting andfinishing times, and breaks for most administration
staff.
○ Starting time 8:30
Finishing time 17:15
Break time
12:00-13:00■	Part-Time Work and the Holding ofConcurrent Posts

Faculty and staff members of Nagoya University
need to obtain permission in advance in order tocarry out part-time work or hold concurrent posts.
The point of contact is the person in chargeof Personnel Affairs Section at the faculty or staff
member’s graduate school or school.
Part-time work means the “holding of ongoing or
regular work for which remuneration is obtained”
and refers to “as a general rule work carried out
outside regular working hours”.
It is necessary to obtain permission in advanceeven if no remuneration is received.
Example: Working as a part-time lecturer at another university
Holding a concurrent post means the holding of
the following ongoing or regular positions for which
no remuneration is obtained.
The holding of a concurrent post is deemed tobe part of responsibilities at Nagoya University, andtime spent on a concurrent post is handled as regular working hours.
Examples:○ Part-time role as a member of a council, etc.
for central government or local government

1

bodies / part-time role at a central government
administrative organization, an independentadministrative organization, or a national university corporation / part-time role at an organization associated with Nagoya University○ A role deemed to have a particularly high levelof public utility, including roles at public corporations or public utility corporations the goal ofwhich is to promote education, the arts, cultureor sports, or a role at a committee for academic societies, etc.

■	Weekly holidays and holidays
Saturdays and Sundays are weekly holidays. National holidays and the Year-end and New Year holidays (from December 29 until January 3) are also
holidays.
■	How to take time off
In order to take time off, fill in the leave ledgerin advance, and submit it to the person in chargeof personnel affairs at your school/graduate school.
If it is necessary to take time off unexpectedly orat short notice, contact the person responsible forthe laboratory where you work or for personnel affairs at your school/graduate school and submit theleave ledger promptly after returning to work.
Annual leave: 20 days※ (January 1 - December 31;
No more than 20 annual days may be carriedover to the following year)※ For the year you are first employed, the number of days of leave depends on the date ofyour employment.
Sick leave: up to 90 consecutive days
Special leave: the main types of special leave areindicated below○ Summer: five days (this includes two days
designated as an all-university summer recess period; the remaining three days can betaken consecutively any time between July and­September)○ Marriage: five consecutive days
○ Maternity Leave: eight weeks (fourteen weeks
in the case of multiple pregnancy) prior to birthof a child, and eight weeks after the birth of achild
○ Wife’s childbirth: two days
○ When raising a child under one year of age andperforming tasks deemed to be necessary ining hours)

・ Leave can be taken in units of thirty minutes

up to a maximum of two hours in a single
day after the start or before the end of theprescribed working hours.
・ Leave can be taken in the period from theday on which the child is born (or in the caseof a faculty or staff member who has given
birth to the child in question, the day after
the last day of maternity leave) until the first
March 31 after the day on which the childreaches six years of age.

■	Childcare Leave
When you plan to take childcare leave, pleaseapply to the person in charge of Personnel Affairs
Section at your department at least one month prior to the planned starting date for childcare leave(one week in advance in the case of partial childcare leave), clearly stating the dates of the period ofchildcare leave.

■	Family Care Leave
When you plan to take family care leave, pleaseapply to the person in charge of Personnel Affairs
Section at your department at least one week prior
to the planned starting date for family care leave,
clearly stating the dates of the period of family careleave.

○ Childcare leave (unpaid; benefits are paid

○ Family care leave (unpaid; benefits are some-through employment insurance)
・ A faculty or staff member is able to take aconsecutive and fixed period of childcare
leave in order to care for one’s own or an
adopted child in the period from the child’sbirth or due date (or in the case of a faculty
or staff member who has given birth to thechild in question, the day after the last dayof maternity leave) up until the child’s third
birthday.

times paid through employment insurance)
・ A faculty or staff member is able to take family care leave in order to care for an eligible
family member who requires full-time care
for a period of two weeks or longer as aresult of injury, illness, or physical or mental
disability, as a general rule up to a maximumof six months from the planned starting date
for family care leave.

○ Childcare-track part-time work (salary is re-duced in accordance with the number of shortened working hours)
・ Shorter working hours than the standard
prescribed working hours can be taken.
・ A consecutive and fixed period of childcaretrack part-time work of at least one monthand no longer than one year may be takenin the period from the day on which the childis born (or in the case of a faculty or staff
member who has given birth to the child inquestion, the day after the last day of maternity leave) until the first March 31 after the
day on which the child reaches six years ofage.
○ Partial childcare leave (salary is reduced in ac-

1 Basic information for work at Nagoya University

order to raise the child in question, such asbreastfeeding, or dropping off/picking up thechild at a daycare center, etc.: periods of up to
30 minutes, twice per day○ Sick-child: five days (five days a year for one
child; 10 days a year for two or more children)○ Caring for parents: five days (five days per year
in the case of one parent, and ten days per
year in the case of two parents or more)○ Bereavement: One to seven days dependingon your relationship to the deceased○ Partial family care leave (salary is reduced inaccordance with the number of shortened
working hours)
・ A consecutive period of leave can be taken
in units of one hour up to a maximum of twoconsecutive hours in a single day after thestart or before the end of the prescribedworking hours.
・ Leave can be applied for as a general rule
up to a maximum of six months from theplanned starting date for partial family careleave per eligible family member.

http://taurus.epe.provost.nagoya-u.ac.jp/
space/space-7/dsweb/View/Wiki-41/ 服務・勤務時間関係 【in Japanese】

cordance with the number of shortened work-21-2. Pay System■	Faculty members’ pay■	Pay day

Pay for monthly-salaried faculty members is composed of base pay and allowances, and the Educational Personnel Base Pay Scale 1 of the ­Nagoya
University Employee Pay Rules is applied.
The pay of faculty members to whom the Nagoya
University Pay Rules for Teaching Staff Working as a
Professor, Associate Professor, Lecturer, AssistantProfessor or Research Associate Covered under
Annual Salary System apply is composed of basic
annual salary, performance pay, and allowances.
Nagoya University Pay Rules for Employees­Covered under Annual Salary System is applied todesignated faculty members and researchers, etc.

Pay day is on the 17th of the month as a general
rule. End-of-term Allowances and the diligence allowance (equivalent to bonuses) are paid on June
30 and December 10. (This is not applicable tofaculty members covered under the annual salarysystem.) The number of months of pay paid in eachsemester are as follows:

http://kisoku.jimu.nagoya-u.ac.jp/kisoku/【in Japanese】■	Procedures for transferring pay
If you did not submit a “Salary Transfer Request
Form (New or Change)” to the General Affairs Department, Personnel Affairs Division prior to being
hired, please submit this to the person in charge of
Personnel Affairs Section at your department.
If you have any questions about filling in these
forms, please ask the General Affairs Department, Personnel Affairs Division (internal extension:­Higashiyama 2081).

3■	End-of-term Allowances andDiligence Allowance (equivalent tobonuses; not applicable to faculty members
covered under the annual salary system)
Employee
Paymentclassification month
GeneralFacultyand staff
memberHalf-yearly Diligence
Total
bonus
allowance

June

1.225
months0.8
2.025
months months

December

1.375
months0.8
2.175
months months

Note: As of November 2016. The amount actually paid varies depending on length of service and work performance.

■	Raises (not applicable to employees
covered under the annual salary system,
such as designated faculty members andresearchers, etc.)
Raises for monthly salaried faculty members are
given on January 1 every year, and revisions to thebasic annual salary and performance pay of faculty
members covered under the annual salary system
are carried out on July 1 every year, in accordancewith work performance.

1-3. Allowances② Amount paid
○ Employees or faculty members who commuteby public transport
Amount equivalent to fare (Maximum allowance of 55,000 yen)
※ The “amount equivalent to fare” is calculated
based on a commuting route and method
deemed to be economical and rational.
○ Faculty and staff members who commute bycar, motorbike, or bicycle
The following amounts shall be paid, depending on the commuting distance.
Commutingdistance(one way)

Less than
5 km

5 km or more
10 km or
15 km orbut less than more but less more but less
10 km
than 15km
than 20 km

Allowance

2,000 yen

4,200 yen

7,100 yen

10,000 yen

25 km or
30 km or
35 km orCommuting 20 km or
distance more but less more but less more but less more but less(one way) than 25 km
than 30 km
than 35 km
than 40 km
Allowance

12,900 yen

15,800 yen

18,700 yen

21,600 yen

Commuting 40 km or
45 km or50 km or55 km ordistance more but less more but less more but less more but less(one way) than 45 km
than 50 km
than 55 km
than 60 km
Allowance

24,400 yen

Commutingdistance(one way)

60 km ormore

Allowance

31,600 yen

26,200 yen

28,000 yen

29,800 yen○ Employees who use public transport and cars,etc.
The combined total of the amount equivalent
to fare and commuting allowance for cars etc.
is paid to faculty and staff members whose
one-way commuting distance on foot would
be at least 2 km (the same maximum allowance described above applies).
③ Commuting notification

mit a “Commuting notification” to the person in
charge of Personnel Affairs Section at your department within 15 days of the circumstances arising (A“Commuting notification” must be submitted even if
your commute is less than 2 km on foot).
○ When you are newly employed as a faculty or
staff member (including faculty and staff members recruited from other national universities)○ If your residential address changes (if you arereceiving a housing allowance, please also
submit a “Housing notification”)○ If your commuting route changes○ If your method of commuting changes○ If there is a change in the fare amount, etc.
○ If the campus to which you commute changes※ Documents to attach to the notification
As a general rule, there is no need to attach
documents. However, there are cases when
we will ask you to submit a copy of your season ticket, etc., in order to verify the content of
your notification.
※Checks on method of commute
Ongoing checks are made on commuting
methods. Please ensure you always give notice of your actual circumstances.

1 Basic information for work at Nagoya University■	Commuting allowance (not applicableto employees covered under the annual
salary system, such as designated faculty
members and researchers, etc.)① SummaryThe commuting allowance is paid to faculty andstaff members whose one-way commuting distanceon foot would be at least 2 km and who normallyuse public transport or a car, etc. to commute.

④ Start and end of provision○ Start of provision (new)Provision of allowances begins in the monthfollowing the month of the day on which theconditions for receiving such allowance werefirst satisfied (or in the month in question if
the conditions are satisfied on the first of themonth). However, if the notification is madeafter 15 days have passed since such conditions arose, provision shall begin in the monthfollowing the month of the day on which thenotification was made (or in the month in question if the notification is made on the first of themonth). (Irrespective of any provisos, in thecase that an allowance is reduced there may
be cases when a faculty or staff member is
asked to repay the difference.)○ End of provision

Allowances shall be provided until the month inwhich the conditions for provision are no longer satisfied (or the preceding month if the dayon which the conditions are no longer satisfied
falls on the first of the month).

When any of the following applies, please sub-4

※ OtherIn months when the faculty or staff member does
not commute for a single day from the first day tothe last day of a month because of business trips,
leave, or absence, etc., a commuting allowance
will not be paid in respect to the month in question.

② Amount paid
Allowance paid inrespect toAllowance※ Rounded down to the nearest
100 yenHomes or rooms
in which thefaculty or staff
member lives

・ When monthly rent is 23,000 yen

per month or lessMonthly rent minus 12,000 yen
・ When monthly rent is more than
23,000 yen(Monthly rent minus 23,000 yen)× 1/2 + 11,000 yen
・ Maximum allowance: 27,000 yen③ Housing notification

When any of the following applies, please submita “Housing notification” to the person in charge of
Personnel Affairs Section at your department within
15 days of the circumstances arising.
○ If you are newly appointed as a faculty or staff
member (including faculty or staff members recruited from other national universities) and you
are eligible to receive the allowance○ If your circumstances change such that you

5※ Documents to attach to the notification

Please attach the following documents, as necessary.

Notified matter

Rental accommodation■	Housing allowance (not applicable toemployees covered under the annual
salary system, such as designated faculty
members and researchers, etc.)① SummaryThe housing allowance is paid to faculty andstaff members who pay more than 12,000 yen permonth to rent housing (including rooms) to live inthemselves.
However, the housing allowance shall not be paid
to the following faculty and staff members.
○ Any faculty or staff member who lives in staff
residence○ Any faculty or staff member who lives in housing that is owned or rented by a spouse who
is not a dependent, or by his or her father,mother, father-in-law or mother-in-law, andwho lives with such family member

become eligible or no longer eligible to receive
the allowance※ Entering staff residence causes loss of eligibility to receive the housing allowance.
○ If any of the following applies to a faculty or
staff member who is receiving the housing allowance:
・If he or she moves home (please also submita “Commuting notification”)
・If the amount of rent is revised (including
cases when rent is reduced)
・If there are any changes to the content of therental contract

Documents to
attach(copies acceptablein all cases)

Entering
accommodation (including Rental agreement
when newly
hired)
Revision in
rent amount

Notice of change
in rent amountRent receipt

Departurefrom accommodation

Certificate ofdeparture

Comments

Check that theagreement had
been concluded by
the faculty or staff
memberOnly in cases when
the housing allowance is withdrawn※ RentRent does not include apartment building fees,parking fees, or electricity, gas or water charges,etc.
※ Tenant
Even in cases when the housing is rented by adependent of the faculty or staff member (limited
to family member eligible under the dependent allowance), if the faculty or staff member lives in theaccommodation in question and pays the rent,
he or she shall be deemed to be the tenant.
④ Start and end of provisionThis is the same as for the commuting allowance.

<Reference> Staff residence
Nagoya University has staff residences for faculty

※ “Steady income of 1.3 million yen per year or

http://taurus.epe.provost.nagoya-u.ac.jp/
space/space-7/dsweb/View/Wiki-41/職員宿舎

i) A child or grandchild i) 8,000 yen per person (April
up until March 31 fall2017 – March 2018)
ing on or after the day
10,000 yen (As of April 2018)
he or she reaches 22
NOTE: If the faculty or staff
years of age
member does not have aii) A parent or grandparspouse, 10,000 yen may be
ent aged 60 or older
granted in respect to one familyiii) A younger brother ormember (From April 2017)
sister up until March ii) 6,500 yen
31 falling on or after the iii) 5,000 yen per child will be
day he or she reaches
added at the start of the aca22 years of age
demic year in which a child hasiv) A family member withreached the age of 16, up until
a severe physical or
the end of the academic year inmental disability
which the child reaches the ageof 22iv) 6,500 yenに入りたい（名古屋大学宿舎一覧）【in Japanese】

Inquiries
Financial Affairs Department Accounting & Assets
Control Division (Ext: Higashiyama 2094, 6162)■	Dependent allowance (not applicableto employees covered under the annual
salary system, such as designated faculty
members and researchers, etc.)① SummaryThe dependent allowance is paid to faculty andstaff members with dependent family members(family members who have no other means of living
and who are mostly dependent upon the support of
the faculty or staff member).
However, persons who can expect a steady income of 1.3 million yen per year or more cannot beclassified as dependent family members. (A family
member who receives an income of 108,334 yen
or more per month for two or three consecutive
months will normally be judged to have lost his or
her eligibility as a dependent family member.)more” as “annual income” refers to income overthe coming one-year period, rather than income
over a calendar year or academic year.
※ “Steady income” means ongoing income received from salaries (including commuting allowance), business income, real estate income, or
pension income, etc. Occasional income such as
retirement income or occasional payments are
not included.
The following types of income are also classed asincome for dependent allowance purposes: childcare leave allowances, receipt of unemployment
benefits, share dividends, interest dividends, agricultural income, pensions, public servant pensions,and executive remuneration, etc.
② Amount paid
Scope of dependent
family members

Allowance

Spouse (includingcommon law spouse)

10,000 yen (April 2017 – March2018)
6,500 yen (From April 2018)

1 Basic information for work at Nagoya University

and staff members.
All residences are located in Nagoya City, andthere is a variety of types ranging from single rooms(20.94 m2) through to 3DK apartments (64.49 m2).
You can find information about the residences online (on the internal website), including addresses,
facilities, dates of construction, photographs, floor
plans, maps, site plans, usage charges, and whether or not there are car parks, etc.
If you wish to enter staff residence, please submit
a “Request form to enter staff residence” as necessary to the Accounting & Assets Control Divisionof the Financial Affairs Department via the management or maintenance staff of your department (theform can be downloaded from the following website). Scores are calculated to assess the levels of
housing need in accordance with the criteria for
selecting staff requesting residence accommodation, and the applicants with the highest scores are
granted accommodation. A large number of applications are received for entry in April, and for thisreason the level of housing need is assessed as ofMarch 1 in the previous academic year.

※“The day he or she reaches 22 years of age” shall mean
the day before his or her 22nd birthday.
※In the case of faculty members covered under the annual salary system, additions are made in relation to theregional allowance and half-yearly bonus.

③ Dependent notification

When any of the following applies, please submita “Dependent notification” to the person in chargeof Personnel Affairs Section at your department
within 15 days of the circumstances arising.
○ If you are newly employed as a faculty or staff
member (including faculty or staff members re6

cruited from other national universities) and you
have dependent family members○ If your circumstances change such that you will
have a dependent family member (birth, retirement, etc.)○ If your circumstances change such that you will
no longer have a dependent family member (dependent finding work, death, etc.)○ If a faculty or staff member with a dependent
child, father or mother, etc., no longer has a
spouse, or gains a spouse※ Documents to attach to the notification

Please attach the following documents, as necessary.
NotifiedmatterDocuments to attach (copies acceptable in all cases)

Marriage・ Official copy of part of・ Documentation thatfamily register, or official
shows the family relationcopy of family register
ship with the dependent
・ If a dependent familyfamily member
member has an income, ・ Used to confirm income
please attach documents
amountthat allow this income tobe confirmed

Birth・ Maternity handbook(certified by the mayor of
the municipality)
・ If a spouse is working,attach the “Certificate of
Non-Provision of Dependent Allowance”

・ Documentation thatshows the family relationship with the dependent
family member and family
member’s date of birth

Depen・ Residence certificate
dent family ・ Certificate of Eligibility
memberto Receive Employment
retires
Insurance (certificate ofunemployment)・ Documentation thatshows the family relationship with the dependent
family member
・ Used to confirm date ofretirement, etc.

Depen・ Documentation thatdent familyshows the date of startmember
ing work, such as a letter
finds workof appointment
・ Health insurance card

・ Used to confirm date of
employment

Comments※ Other

Recently, there have been cases when a faculty
or staff member is made to repay the dependent
allowance because he or she failed to provide
notice of loss of eligibility to receive the allowance despite dependent family members having
income that exceeded the maximum amount.
Please try to maintain awareness of your dependent family members’ incomes, and when it isdifficult to make a judgment about expected income (in cases such as part-time work or door-todoor insurance sales) please speak to a person in
charge of payroll at your dependent family mem-7

ber’s employer.
④ Start and end of provisionThis is the same as for the commuting allowance.

■	Retirement allowance (This is notapplicable to faculty members covered
under the annual salary system.)
The retirement allowance is paid in accordance withnumber of years of service, etc. Please ask the person
in charge of personnel affairs at your department.
■	Notes on applying for allowance
The dependent allowance, commuting allowance and housing allowance are paid based on an
application by the faculty or staff member as soon
as the facts have been ascertained. Please submit the relevant documentation within 15 days ofyour hiring date (or the date on which the relevant
circumstances arise) to the General Affairs Department, Personnel Affairs Division (internal extension:
Higashiyama 2026, 2025) via the person in chargeof personnel affairs at your department.
○ For Tsurumai Campus, please submit your application to the Personnel Affairs & Labor Divisionof School and Graduate School of Medicine (extension: Tsurumai 2920), and for Daiko Campus,
please submit your application to the General
Administration Division of School and Graduate
School of Medicine (extension: Daiko 1505,
1580).
○ When applying for multiple allowances, a single
copy of a residence certificate, etc. can be submitted for use with multiple applications○ Please be aware that if an application is late, theallowance may not be paid for the period in which
the application was delayed.
○ If your address changes or a change arises in thecircumstances of a dependent family member,please submit your mutual aid association member’s card along with the allowance application(or health insurance card).
○ Information about allowances, including the application forms, can be found at the following
website.
http://taurus.epe.provost.nagoya-u.ac.jp/
space/space-7/dsweb/View/Wiki-41/%E6%
89%8B%E5%BD%93%E9%96%A2%E4%
BF%82 【in Japanese】

1-4. Mutual aid association insurance (Full-time Faculty or Staff

When you are hired as a Nagoya University faculty or staff member (excluding part-time workers),
you also become a member of the Ministry of Education, Culture, Sports, Science and Technology
Mutual Aid Association. From that day, it becomes
necessary to pay membership dues, but it also becomes possible to receive the various benefit programs offered by the Ministry of Education, Culture,
Sports, Science and Technology Mutual Aid Association (such as comprehensive health checks). For
more details, please view the Ministry of Education,
Culture, Sports, Science and Technology Mutual
Aid Association website.

http://www.monkakyosai.or.jp/■	Premiums
Short-term premiums, welfare pension insurance
premiums, and retirement pension premiums are
deducted from your salary each month. An elderlycare premium is also deducted from the pay of employees between the ages of 40 and 64.
The short-term premiums are premiums forhealth insurance, while the welfare pension insurance premiums and retirement pension premiums
are premiums for pension insurance. The elderlycare premiums are premiums for elderly-care insurance.

■	Health insurance
The Ministry of Education, Culture, Sports, Science and Technology Mutual Aid Association membership card is the new health insurance card.
Please submit the “Notice of eligibility to acquire
mutual aid association membership”, “Notice of eligibility to acquire long-term mutual aid association
membership” and “Declaration of dependents (only
if you have dependents)” to the person in chargeof the mutual aid association at your department
within 30 days of being hired. A membership card
will be given to the applicant after the content of
the documentation has been checked. Dependents

are issued with a separate mutual aid association
dependent card.
※ If you have been a dependent of a parent or
spouse until now, or entered into national healthinsurance, please carry out cancellation procedures for the health insurance you have entered
until now.
※ Once per year, you will be asked to submit documentation to confirm eligibility for your mutual aid
association membership card and mutual aid association dependent cards.
※ If you change address, or a dependent finds workor gets married etc., please carry out the necessary procedures promptly.
※ When you retire, always return your mutual aid
association membership card.

1 Basic information for work at Nagoya University

Members: In the case of members of the Ministry of Education,
Culture, Sports, Science and Technology Mutual Aid Association)■	Pension
All members of the Ministry of Education, Culture, Sports, Science and Technology Mutual Aid
Association have been entered into a welfare pension under the unification of employee pensions. If
you have already been paying monthly premiums
into the national pension, please do not make any
more payments from the month you are hired. If
you have already paid through a yearly installment,
etc., as soon as the fact that you have entered asocial security pension is registered at the Japan
Pension Service, you will automatically be informed
about how to obtain a refund for the overpayment.
However, it often takes a long time for this data to
be registered, so if necessary please visit a pension
office to carry out the necessary procedures.
Inquiries
General Affairs Department Employee Affairs Division (Mutual Aid)
(Ext: Higashiyama 2086)※ Should any changes arise to your address or de-pendents, please refer to “1-3. Allowances” andimmediately submit the appropriate allowance
requests.

8

1-5. Nagoya University Employee ID Card, Nagoya
University ID and password
When you become an employee of the University you will be issued an employee ID card. The
employee ID card is needed to enter buildings withlaboratories and lecture rooms, and to enter andloan books from the University Library, as well as topurchase items using research funds at the NU Coop, and to undertake health checks.
If your employee ID card is lost or damaged,please inform the person in charge of personnel affairs at your school/graduate school.

Nagoya University Employee ID card (front)

Your Nagoya University ID (two alphabet lettersand a 7-digit number) is printed on the back of the
Employee ID card under the barcode. The Information & Communications will mail you a Nagoya
University ID Password Notification via on-campus
mail. You should promptly change the initial password after receiving the notification. The following
webpage gives information on changing your password.

http://www.icts.nagoya-u.ac.jp/en/services/
nuid/

Nagoya University

The Nagoya University ID number is needed in
the following situations.

Staﬀ/Faculty

Name

Photograph

Date of issue
President, Nagoya University

Nagoya University Employee ID card (back)BarcodeNagoya University ID

9

IC chip

・Logging on to the Nagoya University portal site(for purposes such as obtaining a list of students
enrolled in a course; giving students permission for additional course registration; entering
grades; obtaining pay statements; viewing thehealth-check report; entering information into
faculty profiles)
・Using the wireless LAN (NUWNET) on campus
・Using of e-journals and databases, etc. when off
campus1-6. Confirming phone numbers

・ If you are on campus, you can make calls using

the extension. You can make calls within the University network free of charge.
All extension numbers have four digits. (Even
when numbers are expressed in seven digits, theextension number are the last four digits, and you
should dial those four numbers.)
Use the following numbers to use an extension
number for a different campus.
(Higashiyama/Daiko → Tsurumai) 81 + extension(Higashiyama/Tsurumai → Daiko) 82 + extension(Tsurumai/Daiko → Higashiyama) 85 + extension
・ When calling an off-campus number, firstpress 0 (zero).
When you hear the dial tone, enter the number
you want to call. Whether you can make international calls or not depends on the extension.
Check with the person in charge of general affairs for your school/graduate school. Charges
for calls outside the university network are deducted from your research funds. (Some charges
are categorized by faculty, and others are categorized by course.)

・ Calls can be made with an extension from off

campus by dialing the following number prior to
the extension number.
・ Higashiyama Campus Extensions(Extensions 2000 – 5999): 052-789(Extensions 6000 – 6299): 052-788(Extensions 6300 – 6999): 052-747(7000 and higher): For internal use only
・Tsurumai Campus: 052-744
・Daiko Campus: 052-719
At the same time, it is recommended that you
check the internal extension numbers of your colleagues and the offices at your department orcourse. You can search for the internal extension
number of faculty members using the electronic
staff records on the Nagoya University internal website.You can also check the internal extension numbers of offices using the Nagoya University inquiries
website or the office organization chart on the internal website.

1 Basic information for work at Nagoya University

An extension number is assigned to each office/lab’s phone line. You should contact the person in
charge of general affairs at your school/graduate
school to obtain the extension number for your office/lab.

https://densyoku.jimu.nagoya-u.ac.jp/
kyosyokuin_search/ELS001.php
(ID and password required)
http://web-honbu.jimu.nagoya-u.ac.jp/zaimu/
zaseki/index1.html 【in Japanese】
http://en.nagoya-u.ac.jp/contact_us/index.
html
・ Inquire by administrative service
http://www.nagoya-u.ac.jp/contact-us/
index.html 【in Japanese】
・ Inquire by school or graduate school section
http://en.nagoya-u.ac.jp/contact_us/
educational.html
・ Inquire by Administration Services division
http://www.nagoya-u.ac.jp/contact-us/
administration-bureau.html 【in Japanese】

10

1-7. Obtaining an e-mail address
Nagoya University faculty and staff members
can obtain an e-mail address. E-mail addresses
issued by Nagoya University include both university domain e-mail addresses issued by Information & Communications, and e-mail addresses withunique domains issued by each department. Here
we explain the university domain e-mail address.

③ You need to carry out settings in order to use

your university domain e-mail address via e-mailsoftware other than the above webmail services(such as Outlook, Thunderbird or Apple Mail).
Please see the following website for information
about how to carry out settings for each e-mailsoftware service.

※ Please ask the faculty member in charge of han-dling the e-mail server at your graduate school orschool regarding the issuing of e-mail addresses
that use a domain unique to your department.
These can be issued in addition to a university
domain e-mail address.
First, please open the Nagoya University website.

http://www.icts.nagoya-u.ac.jp/en/services/① In order to issue a university domain e-mail ad-

dress, open the following links and carry out anew online application for a university domain email address. You will be issued with a university
domain e-mail address immediately.

http://www.icts.nagoya-u.ac.jp/en/services/numail/ (ID and password required)
Example of university domain e-mail address:
motoyama.taro@a.mbox.nagoya-u.ac.jp② You can use the university domain e-mail service

on a web browser (“webmail”). Please see the following website in order to make use of webmail.

https://www2.itc.nagoya-u.ac.jp/zengakumail/Please enter the e-mail address and password forthe e-mail acquired in ① above. (This is the same
password as your Nagoya University ID password.)
This allows you to log in to webmail.

11

http://www.icts.nagoya-u.ac.jp/en/services/numail/④ You can forward e-mails received by your univer-sity domain e-mail address to another e-mail address. For example, you can receive e-mails sent
to your university domain e-mail address via thee-mail address with a unique domain issued byyour department.

http://www.icts.nagoya-u.ac.jp/en/services/numail/However, if you want to do the opposite (in otherwords forward e-mails from an address at a previous university or other e-mail address to your Nagoya University domain e-mail address), you willneed to carry out setting changes at your previous
university or e-mail service.

1-8. Connecting to a Network

You must register to connect to the on-campus
LAN (NICE). The application should be submitted tothe person responsible for managing the network ofyour school/graduate school. The person will provide you with the necessary information to connect
to the network, including the IP address.
There are times when you need to use the MAC
address of the computer you have connected when
you make your application. You can find out the
MAC address on a Windows computer as follows:
1. Start command prompt(Start menu > All programs > Accessories >Command prompt)(on Windows 7/8/10 you can also do this bystarting Windows PowerShell)
2. Type in “ipconfig/all” and press “Enter”
3. Find “Physical Address” under “Ethernet adapter
Local Area Connection”
4. Make a note of the physical address(e.g. 00-12-AB-34-CD-56)
5. Type “exit” and press “Enter”
Please see the following URL for details about using LAN on campus.

http://www.icts.nagoya-u.ac.jp/en/services/nice/■	Connecting to wireless LAN
In order to use NUWNET, you need to register your user information at the “Nagoya University wireless network (NUWNET) users page” andchange the password for your Nagoya University
ID.
To connect to the on-campus wireless LAN(­NUWNET), select the network with the “nuwnet”
SSID from the list of available networks. After that,launch a browser and go to the Nagoya University
wireless network login page. Enter your Nagoya
University ID in the Username field and the Nagoya
University ID password in the password field. Thenclick on the “Proceed” button. Once authenticationis completed, a connection page will be displayed,completing the connection to NUWNET.

If your device is not compatible with the NUWNET
authentication method, such as when the pages
you are connected to cannot be displayed, you canconnect using the IEEE802.1x (WPA/WPA2 Enterprise) authentication method (SSID: nuwnet1x).
Detailed information about the on-campus wireless LAN can be found on the following webpage(NUWNET):

http://www.icts.nagoya-u.ac.jp/en/services/nuwnet/★ Please read the “Nagoya University Information

Security Policy” and “Nagoya University Information Security Guidelines”.

1 Basic information for work at Nagoya University■	Connecting with a LAN cable[Notes of caution]
・ Do not set a password that can be easily
guessed.
・ As a general rule, taking personal information off
campus is not permitted, although it is necessary
to follow the directions of Information Protection Managers (Article 19 of “Nagoya University
Rules on the Protection of Personal Information”).
When you are walking around with computers,
etc. containing important information, the utmost
care is needed in order to prevent such information being leaked by losing the device in questionor forgetting where you placed it.
・ Infection with computer viruses mostly occurs
via e-mail. There are increasingly clever ways ofinfecting computers with viruses. In most cases,
a false name is used by the sender. Self-defense
measures are necessary. For example, even if
you are sent an e-mail by a close friend, do notopen the suspicious attachment and if necessary,
contact the sender separately to confirm the email.

12

■	IT Help Desk
Information & Communications opened the “IT
Help Desk” to provide centralized support for information services. The “IT Help Desk” aims tocontribute to solutions to the problems that arisein day-to-day work as a “one-stop help desk” forgeneral matters related to information systems, including the information equipment, networks andinformation security of university members.

13[Locations of the IT Help Desk]
Information Technology Center (1F),
Higashiyama Campus(Information Promotion Department, Information & Communications)・ Opening times
Weekdays: 8:30-17:15(excluding Saturdays, Sundays and national
holidays)※ E-mails may be sent 24 hours a day.
・ How to make an inquiry
Ext: Higashiyama 6389
From Off-Campus: 052-747-6389 (Dial In)
Online: https://qa.icts.nagoya-u.ac.jp/
E-mail: it-helpdesk@icts.nagoya-u.ac.jp

1-9. Carrying out an information security self-inspection
and registering an emergency contact e-mail addressa mobile phone. Please adjust your e-mail settings
so that you accept e-mails from anpi@adm.nagoyau.ac.jp and do not automatically block all e-mails
containing URL links in the main text.
Training on use of the safety confirmation system is carried out twice per year as part of disaster
preparation drill. In this training, please check thatthe e-mails from the safety confirmation system arrive at your registered e-mail address, and that you
can access the URL link contained in the e-mail inorder to input your safety status.

Inquiries
Disaster Management Office
Ext: Higashiyama 6038
FAX: Higashiyama 6039
From Off-Campus: 052-788-6038
FAX from Off-Campus: 052-788-6039
E-mail: dmo@seis.nagoya-u.ac.jp

1 Basic information for work at Nagoya University

Nagoya University operates a safety confirmation
system for its members. Under the system, e-mails
are sent from the university to its members in emergency situations, such as earthquakes, which allows safety checks to be carried out in accordancewith the instructions sent in the e-mails, and emergency information to be sent out by the university.
Members of the university must make sure they
carry out an information security self-inspection,and register an emergency contact e-mail address.
When you have changed your e-mail address after
changing your mobile phone, etc., you need to register your new e-mail address as follows: [NU Portal→ ICTS NEWS → Nagoya University Portal related→ Mail Address Update for Emergency]
When registering your emergency contact e-mailaddress, please choose an e-mail address that you
can access at home using a mobile phone, etc. in
the event of a natural disaster.
E-mails sent by the safety confirmation systems
are sometimes blocked under the spam settings of14

1-10. How to respond to an earthquake＊ Please be aware of the following in your everyday

・ Do not use the elevator, and use the stairs tolife as part of preparation for an earthquake.

go downstairs. Once you have left the building,relocate to a safe place.
・ If you discover a fire or accident, please callthe main security guard station (extension: 110
or 119; from an external number or mobile
phone: 052-789-2111). Warn people aroundyou in a loud voice, and please try to put thefire out early if it is safe to do so. If you findan injured person, let people around know in aloud voice, and help with emergency aid.

・ Always carry the pocket version of “What to do ina major earthquake” (drafted by Nagoya University Disaster Management Office), which is distributed to all employees and faculty members.
・ Fix shelves, etc. in your workplaces. Check forsources of danger around you.
・ As far as possible, prepare safety helmets andother safety equipment in workplaces. Please
place them in places that can be accessed extremely quickly (near the laboratory entrance,etc.).
＊ Please do the following in the event of an earth-quake.
1. Emergency earthquake warning will be madevia announcement speakers on campus, mobile
phone, television and radio, etc., so please stop
all lectures or experiments and listen to the announcements when they occur. Once an early
earthquake warning alarm goes off, it will takeanywhere between a few seconds to a minute or
so until strong shaking begins.
2. Immediately move away from any dangerous locations.
Examples: large appliances, large experimental
equipment, glass that may shatter, dangerous
items used during practical lessons, brick walls,
telegraph poles, vending machines, showcases,
large products, etc.
3. Crouch in a relatively safe location. Also tell thestudents to do the same.
・ Crouch on a stairway landing, or nestle against
a large pillar.
・ Protect your head and watch out for falling
objects (wear a safety helmet, or protect yourhead with a bag, etc.).
4. Once the shaking stops, watch out for aftershocks, and do the following:・ Check the safety of everyone around you (students and other faculty or staff members).
・ Turn off all electricity and gas switches.

15

5. Go to an evacuation site in accordance with theevacuation route set out at each department andbuilding, or evacuate to a safer location. If there
are students nearby, lead them to the evacuationsite.
6. As soon as you have confirmed your safety, follow the instructions of the university. Please try
to find out about the earthquake (via television,
radio, internet, etc.). Try not to get distracted byrumors.
7. Please use the following methods to inform yourfamily and the university that you are safe.
・ NTT’s Disaster Emergency Message Dial (171),or a disaster-use message board on your mobile phone
・ The Nagoya University safety confirmation system (see section 1-9)
8. If you experience an earthquake while working at
the university, please act in accordance with theuniversity’s instructions. In the event of a disaster,
the self-defense fire brigade operates at Nagoya
University, so please follow their instructions.

1-11. Receiving online training■	Information security self-inspection
https://portal.nagoya-u.ac.jp/uPortal/render.
userLayoutRootNode.uP (ID and password required)
Inquiries
Information and Communications Support Department [IT Help Desk](Ext: Higashiyama 6389)■	e-Learning Training on Use of

Research Funds

https://misuse-prevention.icts.nagoya-u.ac.jp/
portal (ID and password required)※ The “e-Learning Training on Use of ResearchFunds” program can be taken all year round.
Please be aware that undertaking this training isa condition of applying for public research funds,
including Grant-in-Aid for Scientific Research(KAKENHI).
Inquiries
Research Support Division(Ext: Higashiyama 6479, 5536)

1 Basic information for work at Nagoya University

It is compulsory for all faculty and staff members
at Nagoya University to take the “information security self-inspection” and “e-Learning Training on Useof Research Funds” programs every academic year.
You can log in to the Nagoya University portal site
and take these programs online.
The programs can also be taken on a computer
at off campus locations, such as at home.

16

1-12. Personal information protection rules
Along with basic information on students, faculty
and staff members, including name, date of birth,
gender and address, Nagoya University possesses
various other types of personal information. Faculty
and staff members must appropriately manage personal information.
Examples: Documents containing grades, answer sheets, graduation theses, master’s theses,
etc.
※ The University Hospital: patient basic information, consultation records, instruction andtreatment records, exchanged medical information, etc.

■	Preventing leaks of personal

information

Human factors are a major cause of the leak of
personal information. To prevent leaks, it is important to be aware of what kind of personal information you are handling at all times.
① Check the personal information you are handlingand ascertain how it is stored (on paper, electronic media, etc.).
② Check where it is stored and ensure that cabinet,
storeroom, etc. where it is stored is locked.
③ If the personal information is on an electronic media such as a computer, be sure to take necessary security measures, e.g. setting a password
and encrypting information.
④ Media containing personal information must not
be taken off campus unless the information protection manager (the person responsible for managing the information) regards it as necessary.
⑤ When taking electronic media, including computers, off campus, please check whether or not thedevice contains any personal information, as it isnecessary for you to carry out protective measures in advance, such as deleting the personal
information, if it does contain such data.
⑥ If there are concerns that personal information
was leaked or lost, immediately report this to theappropriate information protection manager andfollow that manager’s instructions.
○ Personal information was actually leaked at the

University in the following cases.
・ A person brought his bag with a computer

17

containing patient information in his car andhis car was broken into and the bag stolen.
・ A person put down his bag with a computerand a USB memory device containing student personal information in a classroom,and left the room. When he returned the bag
had been stolen.
★ Please see the Nagoya University, Information &Communications website for more details on information security.

http://www.icts.nagoya-u.ac.jp/en/security/■	Nagoya University personal

information protection system

The personal information protection system at
Nagoya University is prescribed under the “Nagoya
University Rules on the Protection of Personal Information”, and the President appoints one Information Protection Superintendent, under whom
Information Protection Managers and Information
Protection Officers are appointed.
The Information Protection Manager for personal
information related to education, research andhealthcare is designated under the internal rules
on personal information protection at each department, so please check with the person in chargeof general affairs section at your department to findout who the Information Protection Manager is forthe personal information you hold, and handle any
personal information you hold in accordance with
the instructions of the Information Protection Manager.

http://nutriad.provost.nagoya-u.ac.jp/docs/
detail/?re=01&id=3097※ The NUTRIAD is a database of translated infor-

mation so that documents in this database may
not be current, nor official.

1-13. Commuting by car
Application forms can be downloaded from thefollowing website.

http://taurus.epe.provost.nagoya-u.ac.jp/
space/space-7/dsweb/View/Wiki-41/入構許可

申請【in Japanese】

Inquiries
・ Higashiyama Campus

Departments: School/Graduate School Management Section or Supplies Section
Headquarters: Facilities Control Department,
Safety Support Division	  (Ext: Higashiyama 5757, 6826)
・ Tsurumai Campus
School of Medicine, Facilities Management
Group, Facilities Management Section
	  (Ext: Tsurumai 2810, 2811)
・ Daiko Campus
Daiko Campus General Administration Division, Treasury Section
	  (Ext: Daiko 1511, 1513)

1 Basic information for work at Nagoya University

As a general rule, eligibility to commute by car
to Higashiyama Campus is granted only when it
would take at least 50 minutes to travel to Nagoya
University using public transport, etc. Please check
whether or not your home is applicable under thiscriterion by viewing the application eligibility map
held by the person in charge of maintenance section or supplies section of your department. If you
are eligible, attach a map that allows the location ofyour home to be confirmed (a map with your homemarked in a way that allows it to be checked against
the application eligibility map), and submit an “Application for Issuance of a Higashiyama Campus
Entry and Parking Permit (Internal)” to the person in
charge of maintenance section or supplies sectionof your department. In order to enter the campus
and park on a regular basis, it is necessary for faculty and staff members to receive accreditation for a
car commuting allowance.
Even when entering the campus by car on a oneoff basis, it is necessary to submit a separate application form in advance.

18

1-14. Using campus nursery schools or a childcare center
Nagoya University has developed a variety of different environments in support of work-life balanceand childcare. On campus there are two nurseryschools and a daycare center for children of ele-mentary school age. A lot of information is available
on the website of the Office for Gender Equality,­Nagoya University.

Nagoya University Cosmos Nursery
SchoolNagoya University After-SchoolChildcare Center

http://www.kyodo-sankaku.provost.nagoya-u.
ac.jp/cosmos/index.en.html

19

http://www.kyodo-sankaku.provost.nagoya-u.
ac.jp/jst/kids/ccs/pas/english.html

Inquiries

Inquiries

General Affairs Department Employee Affairs Division Nursery School Section(Ext: Higashiyama 3939 Fax Higashiyama 5981)
E-mail: jinji04@adm.nagoya-u.ac.jp

Off-Campus 782-5250
E-mail: nagoya.u-pas@poppins.co.jp

Nagoya University Asunaro Nursery
SchoolNagoya University Gender Equality
Officehttp://www.kyodo-sankaku.provost.nagoya-u.
ac.jp/en/asunaro/

http://www.kyodo-sankaku.provost.nagoya-u.
ac.jp/en/

Inquiries

Inquiries

Graduate School of Medicine, Personnel Affairs &Labor Division, Personnel Affairs and Labor Section
III(Ext: Tsurumai 2778 Fax Tsurumai 2428)
E-mail: asu-ho@adm.nagoya-u.ac.jp(Ext: Higashiyama 5987)
E-mail: kyodo-sankaku@adm.nagoya-u.ac.jp

1-15. Sending post within and outside the university
If you purchase stamps through research funds, itis necessary to leave a record of use. It is also compulsory to carry out stocktaking in order to confirm
the purchase amounts, used amounts and balanceat the end of the fiscal year.
When using internal mail, please write this clearlyon the front of the postal item. Please write specificdetails, including the name of the department, building and laboratory, etc. When sending an item to adifferent campus, please write the campus name.
Please try to reuse envelopes as often as possible.

1 Basic information for work at Nagoya University

The cost of sending education and researchrelated postal items outside the university can be
paid for through research funds via the person in
charge of general affairs section at your department. Please check where to take your postal itemswith the person in charge of general affairs section
at your department. When doing so, please fill in a
“Request to Send Postal Items”, and submit this at
the counter along with the postal items. If you arepaying through research funds, there is no need toattach stamps. Instead, you need to use a “Postage
Deferred Mail” stamp.

20

1-16. Garbage disposal and smoking areas
Nagoya University has set forth rules concerning
waste (garbage) disposal on campus. When you
are first appointed, it is likely that you will need todispose of a large volume of garbage after setting
up your laboratory, etc. Firstly, please check where
the garbage collection locations are at your department using the Environment, Health & Safety Officewebsite below. The days and/or dates on which you
can put out the garbage are listed at each garbage
collection point. If you need any of the designatedgarbage bags, please contact the person in chargeof general affairs section at your department.
Regarding laboratory waste, please refer to themanual for details on how to collect and disposeof it.
Fill out the necessary forms and put the waste
out at the designated place and time.
Please see the following website for details.

http://www.esmc.nagoya-u.ac.jp/【in Japanese】

21

Smoking is prohibited inside all the buildings at
the University. See the following website to learn
where you can smoke outside.

http://www.nagoya-u.ac.jp/anzen/anzeneisei/
kenkou/tabacco/kitsuen_map(250401).pdf【in Japanese】

1 Basic information for work at Nagoya University

222Starting teaching and research activities

2-1. Basic rules on academic/student affairs■	Academic year:
April 1 – March 31 of the following year■	Term system:
Nagoya University started operating on thesemester and quarter system in AY2017.
Each school / graduate school decides
which system to use.
Spring Semester: April 1 – September 30
Fall Semester:
October 1 – March 31 of
the following year
※ Each semester is divided in half. First half of eachsemester is called “Spring-1st / Fall-1st Quarter”.
Second half of each semester is called “Spring2nd / Fall-2nd Quarter”.

■	Student-free days (the days on which noclasses are offered)
Saturdays, Sundays, holidays stipulated in the
Act on National Holidays (as a rule, no classes
are held on national holidays), and days during
spring, summer, and winter vacations
However classes may be conducted on Saturdays, Sundays and National Holidays if necessary
to do so from an educational standpoint.
※ Academic year 2017
・ Entrance ceremony：April 5・ Start of the Spring Semester/Spring-1st Quar-

ter: April 11

・ Start of the Spring-2nd Quarter: June 12
・ Summer vacation: August 8 – September 30
・ Fall Graduation Ceremony: September 27
・ Start of the Fall Semester: October 1・ Fall entrance ceremony: October 1・ Start of the Fall Semester/Fall-1st Quarter:

October 2・ Start of the Fall-2nd Quarter: December 1・ Winter vacation: December 28 – January 7 of

the following year

・ Restart of the Fall Semester/Fall-2nd Quarter:

January 9
・ Graduation ceremony: March 26
Note: There is no class on January 12, 2018 inorder to prepare for the National Center Test
for University Admissions.

23

Academic Calendar
http://www.nagoya-u.ac.jp/academics/campuslife/calendar/index.html 【in Japanese】
http://en.nagoya-u.ac.jp/academics/index.html■	Class Times
Each class is 2 hours long (90 minutes in practice); some lab/experiment classes are 3 hours long(135 minutes in practice).
The following is the schedule of periods, showing
the time slots in which classes are held. Classes
that are three hours long, such as labs/experiments, run for two consecutive periods. Some undergraduate schools and graduate schools have a
6th period and 7th period.
1st Period:	  8:45 – 10:15
2nd Period: 10:30 – 12:00
3rd Period: 13:00 – 14:30
4th Period: 14:45 – 16:15
5th Period: 16:30 – 18:00(6th Period: 18:15 – 19:45)(7th Period: 20:00 – 21:30)■	Enrollment fee and tuition
・ The enrollment fee is 282,000 yen (undergrad-uate students and graduate students pay thesame amount).
・ Tuition is 267,900 yen for each semester(535,800 yen for the full year).
(Undergraduate students and graduate students pay the same amount. However, students attending the Law School pay an annual
tuition of 804,000 yen.)■	Categories of Courses (undergraduate)
・ Courses in the undergraduate program consistof the following two types: courses known as
Liberal Arts and Sciences courses, and Courses in Specialized Fields.
・ Liberal Arts and Sciences courses consist of
Basic Courses and Liberal Education Courses,
which, as a general rule, are held in the Liberal
Arts and Sciences Main Building.

Liberal Arts and Sciences courses
	 Basic Courses	  Basic General Education Courses (FirstYear Seminar, Language and Culture,
Health and Sports Science)	  Basic Courses in Humanities and Social
Sciences	   Basic Courses in Natural Sciences
	 Liberal Education Courses	  Liberal Education Courses in Interdisciplinary Fields
	  Liberal Education Courses in Humanities and Social Sciences	  
Liberal Education Courses in Natural
Sciences	  Open Courses
・ Courses in Specialized Fields consist of Specialized Courses, Related Specialized Courses, and Basic Specialized Courses.

・ Each faculty sets out the number and break-down of credits needed to graduate.

■	Categories of Courses (graduate school)
・ Each graduate school sets out the course com-position, etc. and the number and breakdownof credits needed to complete the courses.
※ You can check the rules on graduation require-ments for each school or graduate school at thefollowing website.
http://kisoku.jimu.nagoya-u.ac.jp/kisoku/
aggregate/catalog/index.htm 【in Japanese】
For details, please refer to the student handbook at each school or graduate school, or ask
the person in charge of student affairs section.

※ Types of Courses (Liberal Arts and Sciences courses)
Number of credits

Course category

Lecture2 hours (90 minutes inpractice) × 15weeks

2.0 credits

Basic General Education Courses (Health and Sports
Science Lectures), Basic Courses in Humanities andSocial Sciences, Basic Courses in Natural Science,
Liberal Education Courses in Humanities and Social
Sciences, Liberal Education Courses in Natural Sciences,
Liberal Education Courses in Interdisciplinary Fields

Seminar2 hours (90 minutes inpractice) × 15weeks

1.0, 1.5, 2.0 credits Basic General Education Courses (First Year Seminars,
Languages and Cultures)

Practical
Training

2 hours (90 minutes inpractice) × 15weeks

1.0 credits

Basic General Education Courses (Health and Sports
Sciences Exercises Practicum)

Experiments 3 hours (135 minutes inpractice) × 15 weeks

1.5 credits

Basic Courses in Natural Science (Physics Laboratory
Work, Chemistry Laboratory Work, Biology Laboratory
Work, Earth Science Laboratory Work)■	Grading and GPA system
・ From academic year 2011 onwards, an evalua-tion system using a five-step scale, S-A-B-C-F,
has been introduced for students newly admitted to a bachelor program at Nagoya University,where a four-step scale was previously used.
Students pass with a grade of “S” through “C”
and fail with a grade of “F” under the five-stepevaluation system. Assuming that a raw score of
100 points is a perfect score, 100-90 points are
an “S” grade, 80-89 points are an “A” grade, 7079 points are a “B” grade, 60-69 points are a “C”

2 Starting teaching and research activities

Course type Course style

grade, and 59 or less are an “F” grade.
However, students who entered undergraduate
schools in AY 2010 or before are evaluated using
the traditional four-step scale (“excellent,” “good,”“average,” and “fail”). A four-step evaluation system (A, B, C, D) is used in graduate programs.
At the graduate school, there are four evaluationlevels (A, B, C and D), with the exceptions of theJD Program for Legal Practice at the Graduate
School of Law and the Graduate School of Engineering.
・Upon the adoption of the five-step evaluation24

system in the undergraduate programs, a Grade
Point Average (GPA) system has also been introduced for students newly admitted to the undergraduate schools in AY 2011 or later. In thissystem, the average grade for all graded courses
is calculated, which is expected to stimulate stu-

dents’ motivation in their studies.
However, the GPA system is not used at thegraduate school, with the exception of the JD
Program for Legal Practice at the Graduate
School of Law (Law School).

① The GPA is defined by the following formula at Nagoya University.

GPA =4.3 × S credits + 4 × A credits + 3 × B credits + 2 × C credits
S credits + A credits + B credits + C credits + F credits② Courses that students registered for but received an “absent” for are not included in the calculation of the

GPA.

③ Courses graded on a pass/fail basis are not included in the calculation of the GPA.
④ Courses taken at another university for which credits were transferred to the student’s record at Nagoya

University are not used in calculating GPA.

⑤ Courses which are not prescribed as graduation requirements, such as optional or teacher-training

courses, are not reflected in the GPA despite of using the five-step system for such courses.

⑥ If students re-take a failed course (graded “F”) and receive an “S”, “A”, “B”, “C” or “F” the second time,

the first F will not be counted in the Cumulative GPA. (The GPA will be overwritten with the grade received
the second time.)⑦ Grades finalized at the end of each semester are reflected both in the Semester GPA and the Cumulative
GPA, both of which are shown in student grade reports.
Semester GPA: A GPA value based on the number of credits and F-graded credits a student obtainedin a particular semester.
Cumulative GPA: A Cumulative GPA value based on the number of credits and F-graded credits a
student has obtained since enrollment.

■	Course evaluation questionnaireWith the aim of improving instruction, the curriculum, and classroom environments, Nagoya University asks its students to respond to a questionnaire
in order to assess teaching and learning. As the results of the questionnaire are given to each instructor to provide feedback, you should make use ofthem to improve your class.
・ When: Once a semester/quarter.
・ Target: Students, TAs and instructors for all
courses offered under the category of Liberal Arts
and Sciences.
For specialized courses offered at each school,and graduate program courses, targets differ according to school and graduate school.
・ Method: Multiple choice (marking sheets) andfree descriptive questionnaires will be used for all
courses offered under the category of Liberal Arts
and Sciences.
For specialized courses offered at each school and25

graduate program courses, questionnaire methods
differ according to school and graduate school.

■	Granting of degrees
The degrees conferred by Nagoya University(bachelor’s, master’s, and doctoral degrees) areprescribed under the “Nagoya University Degree
Rules”, which sets out matters related to the typesof degree, the conditions for conferring degrees,
degree screening, decisions on the confermentof degrees, and diplomas. Details are prescribedunder the degree screening internal regulations at
each graduate school.
Nagoya University Degree Rules can beviewed at the following website.
http://kisoku.jimu.nagoya-u.ac.jp/kisoku/act/frame/frame110000284.htm 【in Japanese】

2-2. How to respond in a lesson when there is a natural
disaster
Nagoya University has prescribed how to respond to a natural disaster in the Nagoya University Guidelines for Weather Disaster Prevention (approved by Executive Board, June 13, 2011).

In the following situations, students must notify
the faculty member teaching the class of their absence promptly at a later date.
・ As a rule, students who live in areas or who needto commute through areas where storm warnings
have been issued are not required to attend theclasses, etc.
・ If local transportation is halted due to warnings other than a storm warning, or if students
feel that they may be in physical danger due toweather disasters, students do not have to makean unreasonable or undue effort to attend the
University.

※ All staff including faculty can take special leave(paid leave in addition to paid annual leave in thecase of contract employees or part-time employees, etc.) if it is extremely difficult to cometo work because of weather disasters and public
transportation suspension caused thereby, or if
it would be necessary to leave work early in order to avoid physical injury on the way home. In
this case, a decision on whether special leave
can be granted shall be made in consideration of
the need to avoid danger, the possibility of using
alternative modes of public transport, and otherindividual circumstances.

2 Starting teaching and research activities

In case a storm warning (“Bofu Keihou”) was issued for the Nagoya city area, all classes, regular
exams, etc. by Nagoya University (including theones which are conducted other than Nagoya city)scheduled to be held after the issue of the storm
warning will be cancelled. Students are not required
to attend the University when classes or otherevents are cancelled in this way.
However, if the warning for the Nagoya city area
is lifted by 6:45 a.m., classes will be held startingwith first-period classes. While if the warning is liftedby 11:00 a.m., classes will be held as scheduledstarting with third period classes.
(Classes and other arrangements of the Graduate School of Law are prescribed separately by
the graduate school.)

The response of faculty and staff members is prescribed as follows.

26

2-3. Inputting a syllabus (course outline)

27

The systems and procedures for entering acourse syllabus (information to be entered, entry
method, entry deadline, etc.) depend on the schoolor graduate school that is offering the class. If youteach both a course under the category of the Liberal Arts and Sciences and a specialized course
offered at each school, you need to log in to therespective syllabus systems.

If you are taking over a class as a newly-appointed instructor, in most cases you will send the syllabus as a digital file, such as a Word document,
to the person in charge of student affairs section atyour department before the end of the preceding
academic year. (This is because inputting the syllabus on the syllabus system of departments is often
restricted on campus.)

With regard to Liberal Arts and Sciences courses
for the following academic year, the Administrative
Office of the Institute of Liberal Arts and Sciences
will e-mail you requesting syllabus entry and informyou of the entry method in mid-December. (The entry deadline is early January.) Likewise, you will be
notified of the syllabus entry method and deadline
for specialized courses offered at each school andgraduate program courses via e-mail by the person in charge of educational affairs at your school/
graduate school.

From your second year onwards, course instructors need to input the syllabus after logging
in directly to the prescribed syllabus input system.
Please input the syllabus within the designated period based on the instructions you receive from theperson in charge of student affairs section.
In order to input a syllabus, you need to be awareof the rules pertaining to the school or graduate
school in question or to each course category andof curricular information. Please obtain student
handbooks and academic guides, etc. issued byeach school or graduate school in advance andread them carefully.

2-4. Teaching support tools and faculty development
programs■	Applying for the faculty mentoring

program

The Center for the Studies of Higher Educationand the Office for Gender Equality operate a mentoring program for new and young faculty members. The program provides support for the new
faculty members to advance as academic professions through exchanges with experienced faculty
members. Applications for and inquiries about the
mentor program should be directed to the following:
Contact : Center for the Studies of Higher Education (Ext: Higashiyama 5696)
E-mail: info@cshe.nagoya-u.ac.jp■	Using the NUCT system for teachingsupport“Example Sentences for writing your Syllabus in
English”: This sets out the most simple basic model
sentences needed to ensure a minimum level ofquality for your syllabus, including important syllabus items such as course aims and objectives,
grading policies/criteria, and course content/plans.
“Minute paper templates”: These note sheets canbe handed out at any time during lessons in orderto grasp students’ level of understanding or theirideas.
These tools can be viewed on the CSHE website.

http://www.cshe.nagoya-u.ac.jp/index_en.html
Inquiries

https://ct.nagoya-u.ac.jp/ 【in Japanese】■	Using teaching support tools
The Center for the Studies of Higher Education(CSHE) has developed a variety of support tools to
help course instructors such as follows.
“Seven Suggestions from Professor Tips: Good
Teaching and Learning at Nagoya University”: This
website consolidates suggestions and specificideas in order to achieve good practices for undergraduate education. The site consists of a faculty
inventory, a student inventory, institutional inventory,
and so on.

Center for the Studies of Higher Education Administrative Office(Ext: Higashiyama 5696)(Integrated Research Building 5F, Room 513)

2 Starting teaching and research activities

The Information and Communications provides
faculty members and students with a teaching support system, Nagoya University Collaboration andCourse Tools (NUCT), which helps teachers manage grades, conduct tests and surveys, and distribute course material online. Application for the use of
the system can be submitted online. Using the system is optionally and not a compulsory requirement.
For specific details on how to use the NUCT, please
visit the following website, where you can find several guides including on-line manual in English.

“Eight Principles for Linking Research and Teaching”: The hallmark of university education is that it
involves the production of knowledge rather thansimply the communication of knowledge. Linking
research and teaching also has a number of advantages in enhancing student learning. This guidedraws on examples to illustrate how learning andteaching can be enhanced through enabling students to learn about and participate in the research
activities of the university.

■	Participating in various faculty

development programs

The University runs various programs for faculty
development (FD), including new faculty guidance.
The Institute of Liberal Arts and Sciences conducts
FD program for faculty members teaching Liberal
Arts and Sciences courses. This program consistsof “General FD” for all faculty members teaching
said courses, and “FD on Each Subject”. Graduate
student teaching assistants (TAs) also take part in“FD on Each Subject”, where good practice models

28

on courses are provided and opinions on the resultsof course evaluation questionnaires are exchanged.
In addition, each school and graduate school conducts its own FD program.

■	Applying for notification service by

the Center for the Studies of Higher
Education

The Center for the Studies of Higher Education
holds a variety of seminars for faculty developmentof teaching and research capability. The center also
provides a notification service on these seminars by
e-mail. If you would like to register for the service,
you can do so as follows:① Prepare an e-mail titled “Notification Service Re-

quest”.

② In the text of the e-mail, please provide the e-mailaddress you would like the information sent to,your name and your affiliation (the name of yourschool/graduate school).
③ Send the e-mail to: info@cshe.nagoya-u.ac.jp.

29

2-5. Entering information in the faculty profile databasesystem “Kyoin-DBS”
NU full-time faculty members are required to enter information on their educational and research
activities in the faculty profile database system“Kyoin-DBS”. After you are appointed to your position at Nagoya University and issued with a Nagoya
University ID, please open the following website assoon as possible and enter your information. If possible, please enter with both Japanese and English.

Kyoin-DBS enables users to obtain educational
activities and other information on Nagoya University faculty. The search for personnel can be made by
keywords such as field of expertise, affiliation, nameand others. The search window of Kyoin-DBS canbe accessed from off campus.

http://profs.provost.nagoya-u.ac.jp/view/index-e.jsp
https://auth.nagoya-u.ac.jp/cas/login?service=http://profs.provost.nagoya-u.ac.jp/edit/(ID and password required)

Inquiries
Planning & Evaluation Office (Ext: Higashiyama 5789)
E-mail: profile2016@epe.provost.nagoya-u.ac.jp

2 Starting teaching and research activities30

2-6. Research funds
Research funds include “core funding” distributed through Management Expense Grants etc.,and “external funding”, such as competitive funding
through applications and funding from the private
sector, etc.

■	Types of external funding
The rules that need to be followed differ depending on the type of external funding. In respect toresearch funds received from the national government or independent administrative corporations,please check the rules set out by each organizationin addition to the rules at Nagoya University.
Grants-in-Aid A system of competitive grant fundfor Scientific ing that aims to promote academic
research across all fields, from basic
Research
research through to applied research,
See 2-7and support research that is creativeand pioneering [Grants-in-Aid for Scientific Research/ Multi-year Fund Scientific Research Grants] (hereinafterreferred to as “Kakenhi”)
GrantsOther grants Systems of competitive funding otherthan the Kakenhi described above,from central government and public organizations (such as Ministry of Health,Labour and Welfare research grants
and NEDO-supported projects), which
supports research carried out in linewith the objectives of the recruitment
Joint Research

31This system allows Nagoya University
to tackle shared research themes as
equal partners with a company, national government, or local government
etc. based on an agreement

Commissioned
Research

Under this system, Nagoya University
carries out research under commission
from a company, national government,
or local government etc., and reports
the results to the commissioning body
based on the agreement

Donations

Under this system, Nagoya University
receives cash or marketable securities,
etc. from private companies, groups
or individuals in order to develop
academic research or education at­Nagoya University※Nagoya University does not permit
donations to be settled as individual
expenses.
If you have successfully applied forresearch funding from a research support organization etc., the donations
must be received by the university
and recorded appropriately in the accounts.

※ The university also receives commissioned proj-

ects and commissioned researchers. Please see
the website for details.

http://www.aip.nagoya-u.ac.jp/en/researcher/funds/collabo/conjunction/index.html

Grants, Joint Research and Commissioned
Research include both “direct expenses” used
for things needed directly in order to carry out
the research aims, and “indirect expenses”
used by research organizations indirectly forthe purposes of carrying out research. Thereis a general rule that indirect expenses in competitive funding from national government etc.
(Grants or Commissioned Research) shallamount to 30% of the amount granted as direct expenses, and the equivalent figure is also
30% in the case of Commissioned Researchfrom companies etc., and 10% in the case of
Joint Research. Part of indirect expenses may
be distributed to researchers depending on therules of your department.

■	Information about open applications

for external funds

From time to time, the Academic Research & Industry-Academia-Government Collaboration website posts information about open applications forexternal funding, including overseas organizations.
Your department may also post similar information
on its website or send e-mail notifications from time
to time.
The Academic Research & Industry-AcademiaGovernment Collaboration gives open briefing sessions and holds mock interviews for a number ofcompetitive funding programs, such as Kakenhi
grants and the CREST and PRESTO programs offered by the Japan Science and Technology Agency(JST). Information about these sessions is sent by
e-mail by the person in charge of research support
section of your department, and is also posted on
the Academic Research & Industry-Academia-Government Collaboration website.

Information on External Funds
http://www.aip.nagoya-u.ac.jp/en/researcher/funds/efunds/index.html?offset=0&limit=30
Information on Overseas Funds
http://www.aip.nagoya-u.ac.jp/researcher/funds/ofunds/index.html?search=&offset=0&
limit=30&search= 【in Japanese】
http://www.aip.nagoya-u.ac.jp/researcher/funds/conference/index.html?offset=0&limit=30 【in Japanese】■	Handling of intellectual property

rightsWhen intellectual property rights arise as part of
the research process or results, please contact theIntellectual Property & Technology Transfer Group.
Moreover, when intellectual property rights arise
based on Commissioned Research funds fromnational government, etc., there is an obligation to
inform the commissioning body, therefore please inform the person in charge of research support section at your department promptly after applying fora patent.

http://www.aip.nagoya-u.ac.jp/en/researcher/intellectual/

2 Starting teaching and research activities32

2-7. Grants-in-Aid for Scientific Research
Grants-in-Aid for Scientific Research (hereinafterreferred to as “Kakenhi”) is a form of competitive
funding across a wide range of fields, from humanities and social science through to natural science,
through which grants are awarded to creative andpioneering research after a peer-reviewed screening
process.
Nagoya University strongly encourages faculty
members to apply for Kakenhi from the perspective of promoting the acquisition of external funding.
Please read the following handbook for informationof the basic rules regarding Kakenhi.
“Handbook on the Grants-in-Aid for Scientific Research (KAKENHI) Program – How to
Make More Effective Use of the Program (For
Researchers) FY2016 Edition”, Ministry of Education, Culture, Sports, Science and Technology(MEXT)/ Japan Society for the Promotion of Science(JSPS)

https://www.jsps.go.jp/english/e-grants/data/
handbook.pdf■	When you have ongoing Kakenhi

funding at the time of yourappointment at Nagoya University

If you already have ongoing Kakenhi funding asa research representative when you are appointed
to your position at Nagoya University, please use
the electronic application system to fill in the necessary fields in the “Notice of Change of Institution of
Research Representative”, and submit this to theperson in charge of Kakenhi affairs at your facultyor organization. (Please see the following website.)

http://www.jsps.go.jp/j-grantsinaid/16_rule/index.html 【in Japanese】
Please click “○-10-1 「研究代表者所属研究機
関変更届」”※The ○ differs depending on the category of

supported project.

33■	How to make a new application
Information on making new applications for­ akenhi is released every year in early September,K
and the deadline for applications to the Japan Society for the Promotion of Science is in early November. Details are notified by the Research Cooperation Department Research Support Division around
September every year. Application methods sometimes change, so please pay careful attention.
Please also be aware of the following when making your application.
① Newly appointed faculty members should obtaina log-in ID, password and researcher number forthe e-Rad system (Cross-ministerial Researchand Development Management System) fromthe person in charge of Kakenhi affairs at theirdepartment. (If you already have experience asa faculty member at another university and havealready obtained a researcher number, you cancontinue to use the same number. However, youwill need to obtain a new log-in ID and password.)② Please take and complete the “e-Learning Train-

ing on Use of Research Funds” course offeredby Nagoya University (this can be taken all-year
round). In order to complete the course, you need
to obtain a score of at least 90% correct answers
as part of the “Checklist on your level of understanding” carried out during the training. (Taking
this course is also a requirement for applying forother public funding in addition to ­Kakenhi, so
please make sure you take the course at least
once per year.)③ Applicants need to download a Kakenhi research

proposal form from the Ministry of Education,
Culture, Sports, Science and Technology website
or the Japan Society for the Promotion of Science website, fill in the form, and then submit it to
the Japan Society for the Promotion of Scienceby early November via the “e-Rad Electronic Application System for Projects Funded by Grantsin-Aid for Scientific Research”.
As part of our efforts to support applications,
Nagoya University carries out administrative­
checks on research proposal forms. The procedures etc. for receiving an administrative checkare notified by the Research Cooperation Department Research Support Division when the application period opens.
※ The Academic Research & Industry-Academia-

Government Collaboration internal website also
contains pages dedicated to the topic of how to
obtain research funds. “Know-how on scientificresearch funds” and “Examples of research proposal forms” have been uploaded onto the website, so please feel free to refer to them.
The website also contains a permanent K­ akenhisite and posts information related to funding applications, so please also refer to this information.

Inquiries
Kakenhi applications:
Research Cooperation Department Research
Support Division(Ext: Higashiyama 5101)
e-Learning Training on Use of Research Funds:
Research Support Division(Ext: Higashiyama 6479, 5536)
http://www.aip.nagoya-u.ac.jp/
Issuing e-Rad login IDs and passwords:
Person in charge of Kakenhi affairs at your department

Know-how for Acquiring External Funds
http://www.aip.nagoya-u.ac.jp/researcher/funds/acquisition/index.html 【in Japanese】

http://www.aip.nagoya-u.ac.jp/researcher/funds/procedures/index.html 【in Japanese】
Administrative rules for Grants-in-Aid for Scientific Research (KAKENHI)
http://www.aip.nagoya-u.ac.jp/en/researcher/funds/scientific_research/index.html

2 Starting teaching and research activities

Examples of Proposals for Grants-in-Aid34

2-8. Basic rules on the disbursement of research funds
When disbursing research funds, researchers
need to recognize the fact that the source of funds
is taxation from the general population, remainaware of their accountability in relation to the use offunds, and carry out disbursement appropriately inaccordance with the rules.
■Normally, research funds can be used for the fol-lowing types of expenses as part of the disbursement of research funds
Facilities andequipment
costs

Cost of purchasing instruments and machinery (with durable years of at least
one year and a unit cost of 100,000 yen
or more), or books (books with ongoingvalue as reference materials), etc.

Cost ofsupplies

Cost of purchasing instruments andmachinery (with a unit cost of less than
100,000 yen), books (magazines), stationery, reagents, laboratory animals, experimental materials and other supplies

Travelexpenses

Cost of trips taken in Japan or overseas by researchers, members of a
research project or other research partners in order to collect materials, carryout surveys, hold research meetings, orannounce research results, etc., for the
purposes of carrying out research

Remuneration Cost of remuneration or pay to persons
and pay, etc. who cooperate with research (throughthe provision of translation, proof-reading, or specialist knowledge etc.), costof hiring persons needed to carry out
research, or the payment of temporary
employment agencies
Other

35

Cost of printing and binding, telecommunications, transportation, equipment
hire, and building rent*; Cost of meetingsand equipment repairs*; Cost of carrying out research, including the cost of
publishing research results (cost of submitting papers, creating websites, andmaking leaflets, etc.)
here are cases when the cost of*: Tbuilding
rent and equipment repairs
will not be covered, depending on thetype of research funding.

■	Carrying over and reimbursing

external funds

As a general rule, grants and commissions fromnational government cannot be carried over nor
used in the following year. However, in the case of
Kakenhi, it is possible to carry over funding if there
are unavoidable reasons that could not have been
predicted at the time the decision was made toward the funding, and if the necessary procedures
are carried out. Moreover, funding can be carriedover to future years without carrying out procedures
if the research theme is adopted under the Multiyear Fund Scientific Research Grants (“­Kikinbun”).
In the case of Commissioned Research and Joint
Research, there are cases when funding can be
carried over through prior application, dependingon the details and conditions of the agreement, so
please ask the person in charge of research support section at your department.
If any research funding is left over, please returnthe funds without trying to carry out unnecessary
dispersal in an attempt to use up the funding.

■	Misuse
Drafting fraudulent documents that do not reflect
the true situation, submitting these to the university
as facts, or causing improper research fund expenditure in the following ways is deemed to be misuse,irrespective of whether or not funds have been privately diverted.
ExamplesFalse hiring
False businesstrips, padding oftravel expenses
False orders,
product-switching, or
fraudulent transactions[Kanryu-Koi] Act of reclaiming all or part of thepay or travel expenses already paid to students,
etc. (Kanryu-Koi) is socially unacceptable, irrespective of whether the student, etc. in question has
agreed.

If funding is misused, the researcher will be punished by being ordered to repay the research funds,or through suspension from making funding applications for a fixed period, or criminal procedures.
There are also cases when disciplinary measures
are implemented by Nagoya University. Researchers who conspire to misuse funds or who receive
improper payments will also be disciplined. As theorganization to which the researcher in question isaffiliated, Nagoya University will also receive penalties, such as a reduction in indirect expenses, or
suspension of the allocation of funding to all researchers affiliated to the university for a fixed period.
※ If you witness any behavior that you suspect tobe misuse, please contact the internal reportdesk. You can check on details of misuse andinternal report desk at the following website.

research funds or using researchfunds in an inappropriate way

If there is anything you are unsure about in respect to the use of research funds, please immediately contact the person in charge of research support section at your department, or make an inquiry
via the following website.
Consulting Desk
http://www.aip.nagoya-u.ac.jp/researcher/funds/r_funding/consultation/index.html【in Japanese】

The inquiries office has created the following
handbooks to promote the proper disbursement ofresearch funds. You can download these from thewebsite.
http://www.aip.nagoya-u.ac.jp/researcher/funds/docs/20160519125955.pdf【in Japanese】

2 Starting teaching and research activities

http://en.nagoya-u.ac.jp/research/ethic/index.
html■	How to avoid unexpectedly misusing36

2-9. Purchasing items, etc.
■	Granting of order authority to faculty

members, etc.

As a general rule, ordering of items should be
carried out through the person in charge of accounting section at your department. However, faculty members who have submitted a “Declaration
Regarding Orders” may be granted limited authority
to place orders.
When ordering items, as a general rule pleasecreate an order form and give this to the supplier.
◎ Scope of authority for faculty members

to place orders:
The following contracts, for less than 1.5 million yen per contract (the scope permitted fora single order/ transaction):① Purchases of supplies and books② Purchases of low-value assets of less than
500,000 yen per item
③ Services of less than 500,000 yen per service■	Faculty members, etc. who have been

granted order authority have thefollowing obligations and responsibilities:○ To execute responsibilities in respect to financeand accounting at Nagoya University in accordance with the applicable laws and regulations, with the care of a good manager○ To bear liability for compensating any losses
or damages inflicted upon the university as aresult of willful or gross negligence■	Purchasing items by advance payment
When purchasing items, as a general rule Nagoya University confirms delivery of the item andthen pays the supplier directly based on an invoice.
However, in the following examples when it is notpossible to make payment through the ordinary
method, it is permitted for faculty members, etc. tomake advance payment and pay for expenses temporarily on behalf of the university as an exceptional
procedure:○ The cost of purchasing books and materials, or
photocopying literature at a business trip location○ Purchasing low-value supplies, such as electronic components, etc.
○ Participation fees for academic conferences,annual membership fees, paper submission
fees, or bank transfer fees
When making advance payment on behalf of theuniversity, please submit the following documents tothe accounting staff at your faculty or organization:○ A reimbursement request form
○ Proof that the applicant purchased the items inquestion (such as a receipt)■	Acceptance inspection
Always ask a person at the acceptance inspection center to carry out an inspection for purchased
items. As a general rule, an inspection is required for
all items, with the following exceptions. If an item isdelivered at night, please receive an inspection thefollowing day (or at a later date). There are more than
40 acceptance inspection centers located on theuniversity premises. Please ask the person in chargeof accounting section at your department for the location of the nearest acceptance inspection center.
Exceptions○ Books (including magazines, newspapers, andregular publications)○ The costs of diagnostic equipment, apparatus, or materials etc. used as part of physician
costs at a hospital○ Radioisotopes, nuclear fuel material, gasoline,
liquid nitrogen, gases, etc.
○ Items with a value of less than 10,000 yen purchase from NU Co-op

Faculty members, etc. can submit a “Declaration Regarding Orders” in order to receive
authority to place orders, and then place orders on their own authority within certain limits.

① Request an estimate② Present the estimate (estimate sheet)

Facultymember,etc.

③ Order (send order form)
person in charge of acceptance inspection(delivery form and order form)

Checks on circumstances of delivery, including volumes etc.

⑦ Payment request

37

Acceptance Inspection Center –⑤ Receive and check item

Invoice sheet, estimate sheet
delivery form, order form

Accounting section at department
Drafting financial reporting statements⑧ Payment
request④ Deliver items, etc.
(order form, delivery form)⑥ Invoice (invoice sheet)

Financial
Affairs
Department⑨ Makepayment

Supplier

2-10. Business trips■	Procedures for business trips
Business trips are carried out based on a travel
order issued by the manager ordering the businesstrip. For this reason, before taking a business trip it
is necessary to make a business trip application inadvance to the person in charge of personnel affairs
section at your department by entering application
data, such as the purpose of the trip, where you willbe traveling to, the duration of the trip, and budget
information, etc.
Business trip applications are carried out via thefinancial reporting system.
※ Please inform the person in charge of personnel

affairs section at your department if you receive
all or part of your travel expenses from a party
other than the University.

■	Procedures after business trips

Travel expenses are composed of transportation
costs, a daily allowance (for meals, etc.), and anaccommodation allowance (when the trip involves
an overnight stay). If you do not need to pay accommodation expenses because you stay at yourown home or the home of a friend, or if you receive
meals from the host of a meeting, etc., you needto adjust your travel expenses, so please enter thenecessary information in the financial reporting system when applying for the trip.

Flowchart from travel expense application through to payment
Persontraveling① Trip application(researcher)④ Businesstrip⑤ Report (businesstrip report), Submit
airplane boarding
pass stub, etc.
Checks on
business trip

Administration
department at school/
graduate school(Responsible department)② Draft travel order request
and make decision③ Adjust work attendance
record⑨ Draft expenditure
resolution statement⑥ Request draftingof travel expense
calculation sheet⑧ Receive travel
expense calculation
sheet

Travel Expense
Accounting
Section⑦ Calculationof travel
expenses

2 Starting teaching and research activities

After your business trip, please promptly fill in thenecessary fields and submit a report form (businesstrip report) through the financial reporting system. If
you have used an airplane, please submit a “receipt
or credit card statement showing payment of airfare” and your “boarding pass stub (original)” to theaccounting section at your department.
Please also submit or keep hold of documentation proving the facts of your business trip, such as
documents distributed at the business trip location
if your business trip was a day trip, or accommodation receipts or accommodation certificate if yourtrip involved an overnight stay.

⑩ Request payment⑪ Payment

Financial Affairs Department※ Please see the Nagoya University Travel Expense

Accounting Section website for details of business trips and travel expenses.
http://web-honbu.jimu.nagoya-u.ac.jp/zaimu/
ryohi/ 【in Japanese】

Operation manuals on the financial accounting
system, called “Zaikai System”, can be found at
the following website.
http://taurus.epe.provost.nagoya-u.ac.jp/
space/space-7/dsweb/View/Collection67251 【in Japanese】
38

2-11. Handling the salaries of research project teammembers■	When hiring and paying salaries to■	When asking a guest to give a

Please submit a hiring request in advance to theperson in charge of personnel affairs section at yourdepartment. (Please ask the person what documents need to be submitted.)

When you want to ask an external party to givea lecture, etc. and pay him or her remuneration accordingly, please submit a remuneration request
form through the financial reporting system.
When the lecture, etc. has finished, please enter
an implementation report through the financial reporting system.

lecture, etc. and paying remuneration

research project team members

Flowchart from hiring a research project team member through to payment
Research project team member⑤ Work instructions and monitoring

Researcher① Hiring request(Submission of
hiring request)④ Hiring notice

Personnel affairs section at department② Issue employment conditions notice⑧ Draft working hours report throughthe work attendance record[Check working record throughthe work attendance record]③ Distribute employment
conditions noticeDistribute work ledger
and work schedule⑥ Employment conditions notice,Work in accordance with workledger and work schedule⑦ Place seal in work attendance
record(Financial Affairs
Department)⑪ Transfer salary toresearch project
team member’s
account on
the prescribed date

Administration Services(Personnel Affairs Division)⑨ Send working hours report⑩ Salary calculation based on
working hours report

Flowchart from asking a guest to give a lecture, etc. through to payment
Researcher (laboratory)Guest⑤ Request work (lecture, etc.)⑦ Check implementation of work
(lecture, etc.)

Organization to which guest is affiliated⑧ Draft implementation record① Input request for payment of
remuneration (details such asaims, budget, budget items,
details of implementation,date(s) of implementation,
times, invited guest(s), locationsof implementation, etc.)⑥ Carry out work (lecture, etc.)④ Approve work (lecture, etc.)⑬ Transfer to guest’s account⑨ Submit implementation
report③ Request work (lecture, etc.)

Accounting section at department② Enter request for payment of remunerationand make decision at department⑩ Check implementation of work (lecture, etc.)⑪ Draft expense calculation sheet

39⑫ Payment request

Administration Services(Financial Affairs Department)

2-12. Administrative organizations and administration
support organizations, Nagoya University bulletinboard, and organization chart, etc.
Nagoya University’s administrative system iscomposed of Administration Services of Central
Administration and the administrative organizationsof the departments. Administration Services ofCentral Administration are composed of six departments - the General Affairs Department, Planning
Department, Financial Affairs Department, Education & International Affairs Department, Research
Cooperation Department and the Facilities Control
Department.
Administration support organizations include thefollowing - Academic Research & Industry-AcademiaGovernment Collaboration; Institute of International
Education & Exchange; Information and Communi-

cations; Environment, Health & Safety Promotion;
and Disaster Prevention & Preparedness; Institutional Research; Campus Management; Department for Quality Assurance in Higher Education.
There is also a wide range of other departments.
Nagoya University website contains information
about these organizations, an organizational chart
for the administrative organizations, a Nagoya University bulletin board, guidance on administrative
procedures, online staff directories, and information
on how to use meeting rooms and accommodation
facilities.
Please see the website if you want to find out
about any of the following.

http://taurus.epe.provost.nagoya-u.ac.jp/space/space-7/
dsweb/View/Wiki-42 【in Japanese】

When you want to learn about various
administrative procedures

http://taurus.epe.provost.nagoya-u.ac.jp/space/space-7/
dsweb/View/Wiki-41 【in Japanese】

When you want to find out about aspecific faculty or staff member

https://densyoku.jimu.nagoya-u.ac.jp/kyosyokuin_search/
ELS001.php (ID and password required)

When you want to use a meetingroom or accommodation facilities

http://web-honbu.jimu.nagoya-u.ac.jp/jimuannai/top_riyou.
html 【in Japanese】※Meeting rooms (Toyoda Auditorium/ Symposion, Noyori Conference Hall) Accommodation facilities (Symposion, Green Salon Higashiyama, Staff Hall)
Off-campus facilities (Tokyo Office)When you want to find out about university organizations (Administration
Services, administrations support
organizations, schools and graduate
schools, research facilities, etc.)

http://en.nagoya-u.ac.jp/about_nu/admin/sch/index.html

When you want an outline or contact
details for an administrative organization

http://web-honbu.jimu.nagoya-u.ac.jp/zaimu/zaseki/index1.
html 【in Japanese】

2 Starting teaching and research activities

When you want to see notices or
guidance on university-wide matters※Please try to check the latest information regularly402-13. Other information■	For information on education, study, examinations and student affairs, please

see the following websites

University Library

http://www.nul.nagoya-u.ac.jp/index_e.html○Opening times   Weekdays: 8:00 – 22:00   Saturdays, Sundays and national holidays: 8:45 – 22:00

Undergraduate and graduate entrance examination information

http://en.nagoya-u.ac.jp/admissions/index.html

Enrollment fee and tuition fee exemptions,and scholarship information

http://en.nagoya-u.ac.jp/academics/scholarship/index.html

Student counseling, mental health counseling, careers counseling, and support for
students with disability

http://gakuso.provost.nagoya-u.ac.jp/nucec.html

Careers-related information for students

http://en.nagoya-u.ac.jp/academics/career/index.html

Overseas study support for Nagoya University students

http://ieec.iee.nagoya-u.ac.jp/en/abroad/index.html

For further information, you can download handbooks from the following websites.
Handbook for Foreign Researchers
http://www.iech.provost.nagoya-u.ac.jp/pdf/
forresearcher_handbook.pdf

41

Handbook for International Students
http://ieec.iee.nagoya-u.ac.jp/en/info/
handbook.html

■	Please see the following for information on industry-academia-government

collaboration, and the protection and use of intellectual property rights, etc.

Industry-academia-government collaboration

http://www.aip.nagoya-u.ac.jp/en/

Export management in relation to security
export control

http://www.aip.nagoya-u.ac.jp/en/researcher/security/

Conflicts of interest

http://www.aip.nagoya-u.ac.jp/en/researcher/management/

Postdoctoral career path support

http://www.aip.nagoya-u.ac.jp/en/graduate/career/

Program for Leading Graduate Schools

http://www.leading.nagoya-u.ac.jp/eng/index.html

2 Starting teaching and research activities422-14. Consultation services
The University provides various services to help
students, faculty and staff members who are experiencing problems with student life or their work environment. The following are among the information
sources available. Please choose an office to consult in accordance with the nature of your inquiry.

43

http://www.nagoya-u.ac.jp/internal/academic/
inquiry.html 【in Japanese】

Working conditions and other matters related to working environment (including
human relations)

Complaints
E-mail: soudan@adm.nagoya-u.ac.jp※Please send confidentially
http://www.nagoya-u.ac.jp/internal/grievance.html 【in Japanese】

Advice on harassment

Harassment Consultation Center
http://www.sh-help.provost.nagoya-u.ac.jp/ 【in Japanese】

Mental health related matters

Health Administration Office
http://www.htc.nagoya-u.ac.jp/hokenkanri/ 【in Japanese】

Consultations on research funds

List of offices to consult in relation to the research fund administrative
procedures and rules for using research funds
http://www.aip.nagoya-u.ac.jp/researcher/funds/r_funding/consultation/index.html 【in Japanese】

Counseling regarding students

Center for Student Counseling
http://gakuso.provost.nagoya-u.ac.jp/nucec.html

Counseling regarding international students

International Education & Exchange Center
Advising & Counseling Services (ACS), International Education & Exchange Center (IEEC)
http://acs.iee.nagoya-u.ac.jp/en/

2-15. Internal web pages
Various information and guidance for Nagoya
University faculty and staff members is posted on
the dedicated internal web pages, which can befound at the Nagoya University homepage. You can

2 Starting teaching and research activities

Click here

access the dedicated internal pages by using the“Internal Use Only（学内専用）” button at the bottom
left of the top page.

44

Campus Map
Higashiyama Campus

C❺❸

For Motoyama

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Exit 3
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Yotsuya-dori 3

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Nagoya Univ. S.

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❺ Information❷ Information Plaza❶ NU Museum (Furukawa Hall)❷ NU Museum Botanical Garden❷ NU Library (Central Library)❹ Nobel Laureates Gallery (E & S Building)❻ Akasaki Institute❿ Chemistry Gallery (Noyori Materials Science Laboratory)❺ Disaster Mitigation Research Building

Convention facilities❺ Toyoda Auditorium / Symposion❶ Noyori Conference Hall
❹ Conference Hall (Integrated Research Bldg. for Humanities & Social Sciences)❸ Conference Hall (Law & Economics Shared Facilities Bldg.)❼ Sakata & Hirata Hall (Science South Building)❹ E & S Hall (E & S Building)❶ Lecture Hall (IB Building)❸ Asian Community Forum (Asian Legal Exchange Plaza)

University Headquarters: Administrative Services❼ University Headquarters Building 1❹ University Headquarters Building 2❶ University Headquarters Building 3❸ University Headquarters Building 4❶ Graduate School of International Development❻ Staff Hall❻ National Innovation Complex (NIC)

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Yamate-dori 1❺❶

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45

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Nagoya Univ.
Information

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Schools / Graduate Schools: Administrative Services❹ Administrative Office, Humanities & Social Sciences❶ Administrative Office, School of Informatics /Graduate School of Informatics⓫ Administrative Office, Science / Mathematics❹ Administrative Office (General Affairs & Accounting), Engineering❶ Administrative Office (Educational Affairs), Engineering❶ Admin. Office, Agricultural Sciences / Bioagricultural Sciences❷ Administrative Office, Environmental Studies Research Ctr.
❼ Admin. Office, Pharmaceutical Sciences /Cellular and Structural Physiology Institute❸ Administrative Office, Research Institutes❷ Administrative Office, NU Library

Institute of Liberal Arts & Sciences❶ Liberal Arts & Sciences Main Building❶ Liberal Arts & Sciences Building A

Asian Satellite Campuses Institute❶ University Headquarters Building 3

Institute for Advanced Research❷ Institute for Advanced Research Hall

Institute of Transformative Bio-Molecules❶ ITbM

School of Humanities / Graduate School of Humanities

School o❸ School of Humanities / Graduate School of Humanities Building❸ Graduate School of Informatics Building❶ Liberal Arts & Sciences Main Building

❹
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School of Science / Graduate School of Science

School of A

School of Education / Graduate School of Education & Human Development❺ School of Education / Graduate School of Education & Human Development Bldg.
❶ Affiliated Upper & Lower Secondary Schools

School of Law / Graduate School of Law❹ School of Law / Graduate School of Law (Law & Economics Shared Facilities Bldg.)❺ Law School❸ Asian Legal Exchange Plaza

School of Economics / Graduate School of Economics❷ School of Economics /Graduate School of Economics (Law & Economics Shared Facilities Bldg.)

School of Informatics / Graduate School of Informatics❷ Building A❸ Building B⓫ Building C❾ Building D❺ Building E❹ Building F❸ Building G❹ Shared Facilities Building❻ Science & Agricultural Building❼ Science South Building❽ Science Hall
❶ Facilities for Low Temperature Research

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Gradua

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Gradu

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F

Inter-Departmental Education & Research Centers / Other Facilities

F

Area NO.

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Building
Cafeterias and Shops
Post Oﬃce
Subway

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Bldg. NO.
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Bus Stop
Automated External Deﬁbrillator
Car EntranceSoft
CourtsTennis Courts❶ Soft Tennis

Athletic Field
Athletic Field
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Building❶ NU Museum (Furukawa Hall)❷ Information Plazannis Courts
Tennis Courts❶❶

Organization♥❷
Baseball Field
Baseball Field

School of Engineering / Graduate School of Engineering

es Building❹ Engineering and Science Building❶ IB Building (Integrated Building)❺ Building 1❸ Building 2❶ Building 3❸ Building 5❶ Building 6❶ Building 7, A Wing
❷ Building 7, B Wing
❸ Building 8, North Wing
❹ Building 8, South Wing
❷ Building 9❷ Mechanical & Aerospace Engineering Laboratory❼ Mechanical Engineering Laboratory❶ Creation Plaza (IB Building)lopment Bldg.

Schoolsof Lawacilities Bldg.)

nomicsilities Bldg.)

ormatics

uildingding

Sciencesearch❷ Graduate School of Languages & Cultures Building❶ Liberal Arts & Sciences Main Building❹ Integrated Research Bldg. for Humanities & Social Sciences

Graduate School of Environmental Studies❷ Environmental Studies Hall
❶ Liberal Arts & Sciences Main Building❹ E & S Building❺ School of Science / Graduate School of Science, Building E❶ Common Building, Graduate School of Environmental Studies

manities

evelopment

Graduate School of Languages & Cultures

School of Agricultural Sciences / Graduate School of Bioagricultural Sciences❶ Building A❺ Building B❹ Lecture Building❶ Administration Building❻ Science & Agricultural Building

Graduate School of International Development❶ Graduate School of International Development Building

Graduate School of Mathematics❹ Graduate School of Mathematics Building

Graduate School of Information Science❸ Graduate School of Information Science Building❶ Liberal Arts & Sciences Main Building❶ IB Building (Integrated Building)

Graduate School of Pharmaceutical Sciences❼ Pharmaceutical Sciences Building❶ School of Engineering/Graduate School of Engineering, Building 6

Research Center of Health, Physical Fitness & Sports❶ Research Center of Health, Physical Fitness & Sports❸ Health Administration OfficeInstitute of Innovation for Future Society❻ National Innovation Complex (NIC)❹ Materials Research Laboratory for Green Vehicle

Kobayashi-Maskawa Institute for the Origin of Particles & the Universe (KMI)❹ Engineering and Science Building

Research Institutes / Inter-University Service Facilities❷ Research Institute of Environmental Medicine❸ Institute for Space-Earth Environmental Research❽ Institute for Space-Earth Environmental Research❶ Institute for Space-Earth Environmental Research❽ Institute of Materials and Systems for Sustainability❶ Institute of Materials and Systems for Sustainability(Research Facility for Advanced Science & Technology)❶ Institute of Materials and Systems for Sustainability(High Voltage Electron Microscope Laboratory)❺ Institute of Materials and Systems for Sustainability(Inter-Departmental Education & Research Facilities, Bldg. 2)❻ Institute of Materials and Systems for Sustainability(Research Laboratory Building)❷ Information Technology Center❷ NU Archives (University Headquarters Annex)❷ Office for Gender Equality❹ Center for the Studies of Higher Education❺ Psychological Support & Research Center for Human Development❹ Center for Gene Research❹ Synchrotron Radiation Research Center❷ Center for Student Counseling❷ Information Media Center Laboratory❶ IEEC Advising & Counseling Services (IB Building)❶ Cellular and Structural Physiology Insutitute❶ International Cooperation Center for Agricultural Education❶ Research Facility for Advanced Energy Conversion❻ Akasaki Research Center❺ Technical Center of Nagoya University Equipment Sharing Promotion Office❺ Disaster Management Office❺ Disaster Mitigation Research Center❻ Academic Research & Industry-Academia-Government Collaboration(National Innovation Complex (NIC) )❶ International Education & Exchange Center❶ International Language Center❸ Center for Asian Legal Exchange❿ Research Center for Materials Science❷ Bioscience & Biotechnology Center❸ Radioisotope Research Center❹ National Composites Center in Japan

Industry-Academia-Government Cooperation Facilities❸ Incubation Facility❹ Venture Business Laboratory❹ Materials Research Laboratory for Green Vehicle❻ National Innovation Complex (NIC)

Sports Facilities❶ Gymnasium / Indoor Swimming Pool
❷ New Gymnasium❶ Training Camp Facility❶ Student Activities Complex Administration Building

Cafeterias / Shops❷ STARBUCKS COFFEE❺ Restaurant UNIVERSAL CLUB❶ PRANZO❶ PHONON CAFE ROOM
❺ Craig's Cafe SEATTLE ESPRESS❷ Cafeteria NANAMI-TEI❶ IB Café❹ Restaurant Chez Jiroud❻ SEATTLE ESPRESS CAFE
❼ Labo Shop（NU CO-OP Shop）❽ NU CO-OP North - Cafeterias & Shops❶ Family Mart❷
❸ South Cafeteria❹ NU CO-OP South - Cafeterias & Shops❺ Amenity House❸ FOREST Books & Café
❹ Green Salon Higashiyama

Other❸ Health Administration Office❶ Student Hall
❷ NU Yakumo Hall
❻ Staff Hall
❷ International Residence Higashiyama❷ Researchers Village Higashiyama

46

Parking

Bus StopE❺

Cafeterias & Shops

F

D

Car Entrance

J
G

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C

H

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Under construction

Bicycle-parking area

B

A

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Parking❸❻
Parking

ParkingI

Meikodai-mae

Tsurumai Campus
Graduate School of Medicine/School of Medicine

University Hospital❶ Outpatient Building

A Medical Science Research Building 1❷ Central Consultation Building

B Medical Science Research Building 2❸ Ward Building

C Medical Science Research Building 3❹ Residence for Nurses A

D Basic Medical Research Building❺ Residence for Nurses B

E Basic Medical Research Building Annex❻ Oasis Cube (welfare facility)

F Center for Promotion of Medical Research and Education(Experimental Animals Division)
G Medical Library / Co-op Cafeteria
H Welfare Facility
I Kakuyu Kaikan (Alumni Hall)
J (old) Radioisotope Research Center

Daiko 3 - Chome S.

Yada Jr.H.S.N

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Daiko Campus

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❶ School of Health Sciences (South Building)❷ School of Health Sciences (Main Building)❸ Gymnasium❹ Research Building❽❺ Energy Center❻ Student Hall❼ School of Health Sciences (Annex)❽ Kyudo (Japanese Archery) Hall
❾ School of Health Sciences (East Building)47

Bus Stop Researchers Village Daiko

Cafeterias & Shops Tennis Court

Car Entrance GroundEntrance Daiko Glass Greenhouse