Specific Oil Certificate andEmergency Response Service(Certificate of Specific Oil Prevention Materials Preparation/Oil Removal Equipment Deployment)

Preparation of Specific Oil Prevention Materials/
Deployment of Oil Removal Equipment are required by law.

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SearchNew Certificate fee starts from April 1, 2021.

Maritime Disaster Prevention Center

INTRODUCTION
Maritime Disaster Prevention Center (MDPC) is the only designated maritime
disaster prevention organization that is able to carry out Specific Oil prevention
and cleanup operations and/or firefighting operations upon entrustment byShip Owners of Specific Oil tankers and/or instructions by Commandant of theJapan Coast Guard in the event of Specific Oil spills and/or fire caused bymaritime incidents involving Specific Oil tankers in the surrounding waters ofJapan.
MDPC has established a disaster response system on a nationwide scale; andhas prepared Specific Oil Prevention Materials and deployed Oil Removal
Equipment in the Designated Areas (Tokyo Bay, Ise Bay and Seto Inland Sea
including Osaka Bay) and other major port areas where Specific Oil tankers
have been calling; and further has provided Ship Owners of Specific Oil tanker
with issuance service of the Specific Oil Certificate at a reasonable price.
In addition to the issuance of the Specific Oil Certificate, the Emergency
Response service, which is to conduct pollution prevention and cleanup
operations urgently following prompt arrival at the incident site upon request
when a vessel issued with the Certificate is involved in an accident, will start asof October 1, 2017. After many years’ efforts and discussions with theAuthorities and other parties concerned, MDPC has come to be able to provide
the vessels issued with the Specific Oil Certificates with a higher quality servicesimilar to those issued with the Certificates of‘HNS’ Response ResourceDeployment.
This service may contribute to Ship Owners’ CSR and legal compliance.

DEFINITIONS○“Specific Oil” means any persistent hydrocarbon oil including crude oil, heavy oil
and lubricating oil.
○“large amount of Specific Oil” means Specific Oil exceeding the reference value indensity and quantity prescribed in the Law Relating to the Prevention of Maritime Pollution
and Maritime Disasters (hereinafter the “Law”). Specifically:(a) oil density shall be 10cm3 and more per 10,000cm3 of oil spilled.
(b) quantity of oil shall include more than 100 liters of Specific Oil.
○“Specific Oil tanker” is a vessel with structures capable of carrying Specific Oil inbulk and is navigating loaded with Specific Oil as cargo.

○“Specific Oil Prevention Materials” are materials for preventing and cleaning ofSpecific Oil spills namely oil booms, chemical dispersant, oil absorbents and oil gelling
agents (Article 39-3 of the Law, Article 33-3 of the Regulation for Implementation of thesaid Law (hereinafter the “Regulation”)).

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DEFINITIONS○“Oil Removal Equipment” means equipment for removal of a large amount of Specific
Oil and an auxiliary vessel laden with the equipment for serving to remove Specific Oil (Article39-4 of the Law, Article 33-10 of the Regulation).
○“Designated Areas” are sea areas prescribed in items 2 to 4 of Article 33-6 of theRegulation, or the so-called Tokyo Bay, Ise Bay and Seto Inland Sea including Osaka Bay(Article 39-4 of the Law, Article 39-9 of the Regulation).
○“Applicable Areas” are the Designated Areas, ports pursuant to the Act on PortRegulations (excluding the Designated Areas) and Kagoshima Bay (the proviso of Article39-3 of the Law, Article 33-6 of the Regulation).
○“Emergency Response” means actions taken by MDPC against large amount ofSpecific Oil spill or a threat thereof from a Specific Oil tanker issued with the Certificate ofSpecific Oil Prevention Materials Preparation or Oil Removal Equipment Deployment within
the Designated Areas, including initial pollution prevention and control operations, andfirefighting operations to extinguish and control the fire and so forth, after prompt arrival(within approximately 2-3 hours) at the incident site.

○The Certificate of Specific Oil Prevention Materials Preparation and Oil Removal
Equipment Deployment are collectively referred to as “Specific Oil Certificates”, and theservice related to such certificates (including the Emergency Response) is referred to as“Specific Oil Certificate service”.

The Base map of Materials and Oil recovery
Boat and / or Devise for oil spill
Bases of Materials for oil spill
TOMAKOMAI

Bases of Oil Recovery boat and / or Devise

MURORANHAKODATEAKITANIIGATA
MUTSUOGAWARAFUSHIKITOYAMA
FUKUI

KUJI

OSAKA
WAKAYAMAHIMEJIMIZUSHIMASENDAIIWAKUNITOKUYAMAUBEONAHAMA
KASHIMACHIBAYOKOSUKAKITAKYUSHUKAMIGOTOIRAGONAGASAKI

YOKKAICHI

KUSHIKINOKIIREIMABARI
MATSUYAMAOITAKINNAKAGUSUKU

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1. Contents of the Law
When Specific Oil tankers over 150 GT navigate in the Applicable Areas, theShip Owners thereof have legal obligation to prepare the Specific Oil Prevention
Materials. Also, when Specific Oil tankers over 5,000 GT navigate in the
Designated Areas, the Ship Owners thereof have legal obligation to deploy theOil Removal Equipment. Please note that a failure to fulfill these obligations shallresult in a fine of not more than 500,000 yen.

(reference 1-1)
The contents of “Article 39-3 and 39-4 of the Law Relating to thePrevention of Marine Pollution and Maritime Disaster”(materials for prevention and cleanup of spilled Specific Oil)
Article 39-3 of the Law: The following persons shall, as provided by theOrdinance of Ministry of Land, Infrastructure, Transport and Tourism,
prepare oil booms, chemical agents and other materials on the vessel or ata facility, or the location provided by the Ordinance of Ministry of Land,Infrastructure, Transport and Tourism in order to be able to takemeasures to prevent spilled Specific Oil from expanding and Specific Oilfrom continuing to spill, and remove spilled Specific Oil (referred to as“prevention and cleanup of spilled Specific Oil” in Article 39-5) when
Specific Oil is spilled from the vessel or facility, or a vessel using themooring facilities; provided, however, that the vessel listed in item 1 shallbe limited to cases where she is navigating in a port and harbor, or othersea areas provided by the Ordinance of Ministry of Land, Infrastructure,
Transport and Tourism.
Item 1 A shipowner of the vessel provided by the Ordinance of Ministry ofLand, Infrastructure, Transport and Tourism
Item 2(Omitted)
Item 3(Omitted)

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(reference 1-2)
(deployment of oil recovery ship, etc.)
Article 39-4 of the Law: A shipowner of a tanker whose gross tonnage isover the reference gross tonnage provided by the Ordinance of Ministry ofLand, Infrastructure, Transport and Tourism (provided, however, that asfor a tanker who has at least one cargo hold with a structure fortransporting liquid cargo in bulk, it shall be limited to a tanker whose
capacity of such cargo hold is greater than or equal to that provided by
the Ordinance of Ministry of Land, Infrastructure; hereinafter referred toas “Specified Tanker”) shall deploy an oil recovery ship or materials forremoval of the Specific Oil which is provided by the Ordinance of Ministryof Land, Infrastructure, Transport and Tourism when the shipowner has
the Specified Tanker loaded with Specific Oil in bulk as cargo navigate in
the sea area where the vessel navigates constantly and which is provided
by the Ordinance of Ministry of Land as the sea area with risk of serious
marine contamination in case of spilling the Specific Oil based on thegeography, tidal current and other natural conditions.
Paragraph 2 A location for deploying the oil recovery ship and the materials
for removal of the Specific Oil set forth in the preceding paragraph andother necessary matters concerning the deployment shall be prescribed by
the Ordinance of Ministry of Land, Infrastructure, Transport and Tourism.
(penal provisions)
Article 57 of the Law: A person who falls under any of the following items
shall be punished by a fine of not more than 500,000 yen.
Item 1(Omitted)
Item 2 A person who violates paragraph 1 of Article 6, paragraph 1 of Article
7, paragraph 4 of Article 8-2, paragraph 1 or 2 of Article 9-4, paragraph
1 of Article 10-3, paragraph 1 of Article 18-5 or Article 39-3.
Item 3 to 16(Omitted)
Item 17 A person who violates paragraph 1 of Article 39-4 or Article 39-5
Item 18 to 21 (Omitted)

42. MDPC’s Activity/Service Contents(1) Issuance of Certificate(i) Certificate of Specific Oil Prevention Materials Preparation
When Specific Oil tankers over 150 GT navigate in the Applicable Areas, theShip Owners thereof have legal obligation to prepare the Specific Oil Prevention
Materials. MDPC issues the Certificate of Specific Oil Prevention Materials
Preparation which certifies that MDPC has prepared the Specific Oil Prevention
Materials on behalf of Ship Owners.
※ Please note that MDPC has so far deployed the Specific Oil Prevention
Materials only at ports where large-sized Specific Oil tankers call, so thatpart of the Applicable areas are not covered by this service. In addition tothe Designated Areas, the ports which are covered by the Certificate areas follows:Tomakomai, Muroran, Hakodate, Mutsu Ogawara, Kuji, Akita, Sendai,Onahama, Kashima, Niigata, Fushiki-Toyama, Fukui, Irago, Nagasaki,Kamigoto, Kiire, Kushikino, and Kinnakagusuku.
(ii) Certificate of Oil Removal Equipment Deployment
When Specific Oil tankers over 5,000 GT navigate in the Designated Areas, theShip Owners thereof have legal obligation to deploy the Oil Removal Equipment.
MDPC issues the Certificate of Oil Removal Equipment Deployment which
certifies that MDPC has deployed it on behalf of Ship Owners.
(2) Implementation of Emergency Response
MDPC will issue the Certificate with the Emergency Response service as ofOctober 1, 2017. In case of a large amount of Specific Oil spill incident caused
by marine accidents such as collision, grounding and so on within theDesignated Areas, MDPC will immediately arrive at the incident site and takequick and appropriate response at the request of the vessel issued with theCertificate.
※

Please note that the Specific Oil spill during Ship-to-Ship Transfer
operations (including preparation work therefor) is not covered by thisservice.

※The Emergency Response by MDPC shall not be continued more than
24 hours after its start. When there is a possibility of exceeding 24 hours,
necessary response measures shall be consulted among the relevant
parties such as whether they will continue or terminate operations,
whether they will shift the Emergency Response to Item-2 Operation
provided in Article 42-14 of the Law or to operations by any third party
entrusted by the Ship Owners and so on.

※ Neither Specific Oil Certificates without the Emergency Response service
nor Certificates only for the Emergency Response service is available.
Detailed contents and Terms and Notes of Contract for the Specific Oil
Certificate service are published on our website (http://www.mdpc.or.jp).

5Flow chart - The Implementation of Emergency Response and to secure
the Oil Prevention Materials and the Oil Removal Equipment -（Reference 2）

The contents of “Article 39-3 and 39-4 of theLaw Relating to the Prevention of Marine Pollution
and Maritime Disaster”
When Specific Oil tankers over 150 GT navigate in theApplicable Areas, the Ship Owners thereof have legal obligation
to prepare the Specific Oil Prevention Materials. Also, when
Specific Oil tankers over 5,000 GT navigate in the DesignatedAreas, the Ship Owners thereof have legal obligation to deploy
the Oil Removal Equipment.

MDPCEntrustment of preparation for the Specific Oil
Prevention Materials and the Oil Removal Equipment

Entrastment contract ofEemergency response

A vessel owner・Contract of the Specific Oil Prevention Materials Preparation
・Contract of the Oil Removal Equipment Deployment

The MDPC contracted Bases
Disaster responsecontractors with MDPC・Storage management ofOil Removal Equipment
and Oil Prevention
Materials
・To secure HNS experts

MDPC dispatches the Specific Oil
Prevention Materials for oil spill withinaprox.2 hours

Implementation of Emergency
Response in the designatedarea (Actual cost)
To be able to secure the Oil Removal
Equipment and the Oil Prevention
Materials for the oil spill within
designated areas for 24 hours

6Specific Oil tankers
Navigate in theApplicable Areas

Specific OIL

３．System of Service(1) Issuance of Certificates
Ship Owners of Specific Oil tankers may make an application on-line upon
agreeing to the Contract published on our website. Once the receipt of thedesignated payment is confirmed, MDPC will send the Certificate of Specific
Oil Prevention Materials Preparation/Oil Removal Equipment Deployment toShip Owners via email. The due date of the application is 2 days before thestart date of the validity period. In case of an emergency issuance, it is nolater than 15:00 on the day before the start date of the validity period.
(2) Types of Certificates
There are two types of Certificates:(i) Annual Certificate, and(ii) Specified Period Certificate (Four (4) weeks, Eight (8) weeks, twelve (12)weeks and twenty-six (26) weeks).
※ Please note that unlike the Certificate of ‘ HNS’ Response Resource
Deployment, Limited Annual Certificate is not available.
(3) Effect of Certificate(i) MDPC will certify to the Japan Coast Guard that MDPC, on behalf of Ship
Owners, has prepared the Specific Oil Prevention Materials or deployed theOil Removal Equipment; provided, however, that this shall be limited to theAnnual Certificate.
(ii) In case of a Specific Oil spill incident or a threat thereof in the Designated
Areas, Ship Owners or the Master of the vessel may request MDPC to take
Emergency Response. The Ship Owners shall pay the cost for theEmergency Response.

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（Reference３-1）

Flowchart for Issuance of Annual CertificationApplication Confirmationand the Certification fee
adviceMDPC

Depositconfirmationand issue
the certification

Application
Periodstarts

Deadline forCancellation
RequestMarch the 31stof the following year

April the 1st

April the 30th
Annual contract(Validated period: 1 yr)

March the 31stFebruary the 1stCertification
Application

Effective date ofAnnual Certification

Deadline of application request: March
the 20th※( The deadline of the payment)

Emergency Issuanceavailable（With additional fee）

Payment

Additional fee is required to issue
Annual Certification in this period

VesselOwner

Cancellation Request available period（Cancellation fee: 10,000Yen【Tax exclusive】）※ If March the 20th falls on a bank holiday,
Your payment shall be done at least one bank business day prior to its due date.

（Reference３-2）

Flowchart for Issuance of Specified Period Certification
MDPC
Application Confirmationand the Certification fee
adviceDepositconfirmationand issue
the certification

Effective date ofthe Certification ※3

Deadline forCancellation
RequestApplication Periodstarts
1 day prior※2

2 days prior ※1

Certification
Application

VesselOwnerPayment

15：00

Specified PeriodContract(Duration: 4 weeks,
8 weeks...etc.)

Emergency Issuance available by 15:00（With additional fee）

Cancellation Request available period（Cancellation fee: 10,000Yen【Tax exclusive】）※1、※2 ： Bank business day※3： We do not offer any refunds or money back for any certification has commenced.

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4. Fees of each Certificate(1) Certificate Fee①

Certificate of Specific Oil Prevention Materials Preparation(Unit: yen)

Gross tonnage (G/T

AnnualCertificate

Specified Period
Certificate<4 weeks>

Specified Period
Certificate<26 weeks>

Less than 200 G/T

269,00034,000(37,000)

135,000(138,000)

200 G/T to less than 500 G/T

317,000

40,000(43,000)

159,000(162,000)

500 G/T to less than 1,000G/T

346,000

44,000(47,000)

173,000(176,000)

1,000 G/T to less than 5,000 G/T

404,000

51,000(54,000)

202000(205,000)

5,000 G/T to less than 10,000 G/T

663,000

83,000(86,000)

332,000(335,000)

10,000 G/T to less than 50,000 G/T

826,000

104,000(107,000)

413,000(416,000)

50,000 G/T to less than 100,000 G/T

932,000

117,000(120,000)

466,000(469,000)

Over 100,000 G/T

1,037,000

130,000(133,000)

519,000(522,000)②

Certificate of Oil Removal Equipment Deployment(Unit: yen)

Gross tonnage (G/TAnnual
Certificate

Specified Period
Certificate<4 weeks>

Specified Period
Certificate<26 weeks>

5,000 G/T to less than 10,000 G/T

1,056,000

132,000(135,000)

528,000(531,000)

10,000 G/T to less than 50,000 G/T

1,200,000

150,000(153,000)

600,000(603,000)

50,000 G/T to less than 100,000 G/T

1,354,000

170,000(173,000)

677,000(680,000)

Over 100,000 G/T

1,498,000

188,000(191,000)

749,000(752,000)※

Regarding the Specified Period Certificate, in addition to the above tables, there are 8-weekperiod certificate and 12-week-period certificate. Those fees excluding tax are 2 and 3 times
the fee excluding tax for 4-week-period certificate respectively.

※

The figures in brackets in the above tables shows the amount including the fee for certificate
issuance.

※

Amount shown in the above tables does not include tax. Tax is exempted except ships underJapanese flag.

9(2) Additional Fees
In case of application for an emergency issuance after the closing date forapplication, the following additional fees (tax-exclusive) are charged on
top of the Certificate fee listed as above.
(i)Specified Period Certificate: 50 % of the four (4)-week-period
Certificate fee(ii)Annual Certificate: 10% of the Annual Certificate fee(3) Service Fees(i)
Fee of issuing each Certificate is 3,000yen (tax-exclusive), however,
it is exempted for Annual Certificate.
(ii)
Fee for re-issuing each Certificate when revising entries of theCertificate is 3,000yen (tax-exclusive).
(iii)
Fee for refunding a part of Certificate fee in case of scrapping due
to an accident at sea or for any other reasons during the validity periodof an Annual Certificate is 3,000yen (tax-exclusive).
(iv) Bank transfer fee shall be borne by the applicant.
(v)
The cancellation fee for issuance of the Certificate (including
cancellation service fee) is 10,000 yen (tax-exclusive).
(4) Refund of Fees
Unless otherwise provided for in the Contract or the Fare Regulation,
MDPC will not refund the Certificate fee and other items. An example ofrefunding and amount of refund are as follows;(i)In cases of scrapping due to an accident at sea or for any otherreasons during the validity period of an Annual Certificate:Refund = the amount to be paid at the time of application – (the amountof the Certificate fee calculated on a monthly basis up to and including
the month of the effective date of scrapping, etc. + additional fees (ifany) + fee for refunding process + bank transfer fee)(ii)
In cases where the cancellation is made before the Certificate isissued:
Refund = the sum received at MDPC’s designated bank account – banktransfer fee(iii)
In cases where the cancellation is made after the Certificate is issued
but the validity period has not yet commenced:
Refund = the amount to be paid at the time of application – (fee for
issuing the Certificate + cancellation fee + additional fees (if any) + banktransfer fee)10

5. Cost of Emergency Response

When MDPC takes the Emergency Response upon receipt of the request, thefollowing cost shall be borne in addition to the above Certificate fee.
(i) Costs and fees of a disaster response contractor with whom MDPC has
concluded a contract in advance for the Emergency Response operations(ii) Costs for the vessels, materials and equipment owned by MDPC and used
for Emergency Response(iii) Administrative costs of MDPC for Emergency Response(iv) Any other costs for Emergency Response, which are separately agreed
upon between Ship Owners and MDPC

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Maritime Disaster Prevention Center
6th fl. YOKOHAMA i-MARK PLACE, Minato Mirai 4-4-5, Nishi-ku,
Yokohama, Kanagawa-pref., 220-0012, Japan

Disaster Prevention dept.
Tel045 (224) 4378 HNS Certificate (Direct)
045 (224) 4319 Specific Oil Certificate (Direct)
045 (224) 4315 Accident response (Direct)
Fax 045 (224) 4323
URL http://www.mdpc.or.jp

Revised on January 6, 2021