www.tokyoamericanclub.org

TOKYO AMERICAN CLUB
一般社団法人

東京アメリカンクラブ

NIHONBASHI HOUSE RULES

As of May 25, 2023

2-1-2 Azabudai Minato-ku Tokyo 106-8649 Phone: (03) 4588-0674 Fax: (03) 4588-0888

XI. NIHONBASHI .............................................................................................................................. 3
A. GENERAL ................................................................................................................................ 3
B. DRESS AND APPEARANCE .................................................................................................... 4
C. RESTRICTIONS ON COMMUNICATION DEVICES ................................................................ 5
D. GUESTS................................................................................................................................... 5
E. 1673 VENUE ............................................................................................................................ 5
F. PARKING.................................................................................................................................. 5G. SKY TERRACE ........................................................................................................................ 6
H. AZABUDAI CLUB, EVENTS ..................................................................................................... 6
I. AZABUDAI CLUB, THE CELLAR ............................................................................................... 6J. AZABUDAI CLUB, FUNCTION VENUES AND CATERING ....................................................... 6K. AZABUDAI CLUB, GUEST STUDIOS ....................................................................................... 6
L. AZABUDAI CLUB, LIBRARY ..................................................................................................... 7
M. AZABUDAI CLUB, ONLINE BULLETIN BOARD ....................................................................... 7N. RECIPROCAL CLUBS.............................................................................................................. 7O. DISABLED MEMBERS’ PERSONAL ASSISTANTS ................................................................. 72XI. NIHONBASHI
The Club endeavors to provide the best usage of its facilities for all its Members and family as well as theirguests. In order to do this, it follows that certain areas be designated for certain activities. Therefore, rules mustbe established and adhered to in order to most effectively utilize those areas.
The House Rules set forth in this document have been established by the House Committee and approved by
the Board of Governors. This is a minimum list. It is not the intent of the House Committee or management tocreate an atmosphere of ‘don’t’.
It is expected that the Members will respect their Club and maintain it as the type of Club they wish it to be.
Certain basic rules have been instituted for overall Club usage and are the result of many years of experience.
We ask for your cooperation.
In order to fully understand these rules, it is necessary to realize who is actually a Member: A Member is that
person who has applied for and been elected by the Board of Governors. Spouses and other Members of thefamily are considered to be ‘Family Members’.
A. GENERAL
1. Age Limit• The Nihonbashi Club and the 1673 venue are adult-only facilities. Adults are those persons who haveattained the age of 20.
2. Club Card
• Your identification as a Member that must be presented when you use Club services or facilities. Cards
are not transferable.
3. Rules Adherence• Members, their families and guests shall abide by all Club rules at all times. They are expected toconform to generally accepted standards of good behavior; to act with appropriate courtesy to otherMembers, Club guests and employees.
• Infractions of Club rules may result in Management asking the offender to leave the relevant area of theClub. Infractions may also be brought to the attention of the House Committee for disciplinary action bythe Committee or for referral to the Board of Governors.
4. Responsibility• Conduct: The Member shall be responsible for the conduct of his/her family Members and guests at alltimes.
• Financial: The Member shall be held financially responsible for the debts of his/her family and guests
and for all damage to or destruction of Club property caused by said Member, his/her family and guests
at all times.
5. Authority and Complaints• Members have no authority over other Members, their guests or Club employees and must limit theiraction to reporting incidents to the General Manager or his designate. Only the General Manager isauthorized to reprimand or discipline employees.
•All complaints and notices of violation of Club rules by Club Members, family Members, guests oremployees shall be promptly reported to the General Manager or his designate.

6. Tipping• Tipping is prohibited. If it is your desire to show your appreciation for service received, a donation to theEmployees’ Fund would be appropriate.
7. Cash• Cash is not accepted in the Club.
8. Pets, Skateboards, Roller Skates, Roller Shoes and Rollerblades• Pets, skateboards, roller skates, roller shoes and rollerblades are not permitted on Club premises.

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9. Food or Beverages• Club by-laws prohibit outside food and beverage from being brought into the Club, unless there is avalid medical reason. In compliance with health regulations, buffet and banquet left-over food andbeverage are not allowed to be taken away.
10. Smoking• No smoking is allowed in the Club, whether cigarette, electronic cigarette (E-cigarette), cigar, pipe orotherwise. A communal smoking room is available on the 5F.
11. Use of Recording Devices• The use of audio, video, photographic, or functionally similar devices to record Members, their families
or guests, to include private conversations, meetings, events or occurrences on Club premises, isstrictly prohibited, unless (i) prior notice has been given to a staff member by the members, (ii) all
parties have given their express consent to being recorded, and (iii) in the case of Club sponsoredevents, Club management has given either specific or general permission to record the event. In noevent, shall any recording be used for other than purely private purposes.
• The unauthorized commercial use of recordings, transferring of recordings to third parties or posting on
a commercial website, blogs or social media, permitted or otherwise, is strictly prohibited unless all
parties have given their express consent.
12. Loss, Damage or Theft of Private Property• The Club shall not be liable for the loss, damage or theft of private property on Club premises unless(1) the property has been (a) duly entrusted to a Club employee, (b) the nature of the item or items andthe approximate value has been accurately declared, and (c) a receipt has been issued, or (2) the loss,
damage or theft is directly attributable to the negligent or willful action of a Club employee.
•The Club reserves the right to refuse, in its sole discretion, any property deemed dangerous, or ofexceptional value.

B. DRESS AND APPEARANCETokyo American Club prides itself on ensuring a welcoming atmosphere for Members and their guests. In
preserving the ambience and traditions of the Club, the following serves as the minimum dress coderequirements. When in doubt, visitors should err on the side of more conservative attire. Clothing andaccessories must not display inappropriate images or messages (in any language) and must be neat and clean.
The Club staff has the authority to refuse service or ask Members and guests who are inappropriately dressed
to leave the premises. In the event of any dispute in respect to the form of dress, the General Manager or his
designee’s ruling will be final.
Location• American Room• Bar••

Reception Lobby1673•Muromachi LoungeRestrictions
Men• Collared shirts• Collarless shirts are permitted only when worn beneath a blazer or sport coat
• Slacks, khakis or jeans• Closed-toe dress shoes, loafers or sneakers
Women• Dresses, blouses, sweaters or tops
• Skirts, slacks or jeans• Open or closed-toe dress shoes, loafers, dress sandals or sneakers
Hats (except women’s dress hats) and athletic/exercise wear are not appropriate at any time. Jeans or any
other type of pants bearing stains, patches or tears, whether or not they are part of the design, are notappropriate dress at any time. Dress shorts are acceptable for men and women from May 1 to September
30. Club exercise wear may not be worn outside of Fitness or the Locker Rooms. Members in personal
exercise wear may transit between the Club entrance and the Locker Rooms or Fitness, however, areexpressly forbidden from lingering in the Reception Lobby or at Club Reception.

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C. RESTRICTIONS ON COMMUNICATION DEVICES
The mobile phone and other electronic communication device usage in each area is outlined in the chart below:Location

Mobile Phones & Other Devices

Reception Lobby
Allowed. Use of a device’s speaker is prohibited.
Gallery Hallway
Allowed. Use of a device’s speaker is prohibited.
American Room
Allowed until 11am. Use of a device’s speaker is prohibited.
American Room
Allowed.
Private Room
Muromachi Lounge
Allowed. Use of a device’s speaker is prohibited.
Bar
Allowed. Use of a device’s speaker is prohibited.
1673
Allowed.
Fitness
Voice communication not allowed (texting only).
Locker Room EntranceAllowed. Use of a device’s speaker is prohibited.
Slopes
Voice communication not allowed (texting only). The use of audio, video,
photographic, or functionally similar device for recording is prohibited.
Locker Rooms
Communication devices are prohibited in the Shower Area (shower rooms,jacuzzi, water bath, steam and dry sauna).
D. GUESTSMembers may bring any number of guests to the Nihonbashi Club except where otherwise specified. A guest
must have attained the age of 20. Nihonbashi Members may be registered as the accompanied guest of an
Azabudai Member to visit the Azabudai facility or to participate in an Azabudai offsite event or tour except whereotherwise specified.
1. Register• Members shall register their guests prior to arrival or sign them in at Club Reception.
• Guests shall not be permitted to use Fitness, Locker Rooms or Sky Terrace.
• Registered guests will be issued a daily guest pass, which must be carried at all times.
2. Accompany• Guests may enjoy Club facilities, but only when in the company of their Member-host. When an
unsponsored non-member is found using the Club facilities, they will be deemed to be trespassing on
private property. They will be escorted to the management office for questioning and informed that they
are barred indefinitely from entering the Club premises.
3. Frequency• Guests shall not be permitted to use Club facilities on a social basis more than two (2) times per month.
4. Identification• Guests shall identify themselves to the Club Staff when requested to do so by showing their guest pass.
5. Infractions• When it is found that a Member has not registered their guest upon arrival at the Club, the guest will beescorted off the Club premises by management.
E. 1673 VENUE
Members have limited access to the 1673 venue. To obtain access, Members must make a reservation via theAmerican Room Reception. Reservations may only be made from 14-days prior to the date of utilization.
F. PARKING
1. Members may obtain up to four hours free parking in the Club-building basement parking.
• Free parking shall be available only during the use of the Club.
• Parking is on a first-come, first-served basis. There are no reserved parking spaces.
• Free parking is not available for guests.
2. Members shall present their parking ticket to Club Reception when leaving the Club to receive complimentary
parking tickets, and may be required to confirm their Club use.

53. Failure to comply with parking rules may result in the loss of complimentary parking privileges.
4. The Club shall not be liable for loss or damage to, or theft of, vehicles (including the contents thereof) in thebuilding parking.
G. SKY TERRACE
1. Members have limited access to the 5F Sky Terrace. To obtain access, Members must request an accesscard from Club Reception.
2. Access cards will be issued on a first-come, first-served basis and must be returned to Club Reception within
two hours from issue.
3. Guests are not permitted access to the Sky Terrace.
4. Failure to comply with Sky Terrace rules may result in the loss of Sky Terrace access privileges.
H. AZABUDAI CLUB, EVENTS
1. General Meetings
Nihonbashi Members may attend Tokyo American Club General Meetings.
2. Culture Community & Entertainment Committee
Nihonbashi Members may attend select CCEC planned events without an accompanying member for theduration of the event. Their access to the Azabudai facility is limited to the event space during the event, andmust leave Azabudai once the event ends, unless they are with another Azabudai member, and will then betreated as an Accompanied Guest. Attendance to Azabudai events will be limited to one event per calendarmonth.
I. AZABUDAI CLUB, THE CELLAR
Nihonbashi Members may utilize The Cellar’s online retail services, however, are limited to delivery-service
only and may not receive orders at the Azabudai Club unless while staying in the Guest Studios.
J. AZABUDAI CLUB, FUNCTION VENUES AND CATERING
Nihonbashi Members may utilize the Club's function venues and packages and off-site catering service atAzabudai Member rates.
K. AZABUDAI CLUB, GUEST STUDIOS
1. Authorized Guests• Members are authorized to use the Guest Studios, with guests, and both the Members and guests areindividually authorized to use all Azabudai Club facilities during their stay.
• Members must make a Guest Studio reservation directly with Azabudai Club Member Services.
• All guests staying in the studios must be registered and a picture ID must be presented upon check-in
if the guest is a nonmember.
• All guests under 18 years of age must be accompanied by an adult at all times in the Guest Studios
and 4th floor Studio area.
2. Reservations• Check in time is 3:00 p.m.
• Check out time is 12:00 p.m.
• Maximum Occupancy per Studio is 4 people
3. Cancellations• All confirmed reservations canceled before 10:00 p.m. 7 days (local time) prior to check in are notsubject to cancellation charges.
• All confirmed reservations canceled after 10:00 p.m. 7 days (local time) prior to check in will be charged
one night’s confirmed rate.
• All confirmed reservations canceled after 10:00 p.m. 3 days (local time) prior to check in, and no-shows,will be charged for the entire confirmed stay.

64.Liability and Loss
• The Club is not responsible for money, jewelry, valuables or any personal belongings, left by guests
anywhere on the Club premises or in the safety box.
• 5,500 yen per key card to be charged for any damage and/or loss of a Studio key card. (Studio Keycards must be returned upon check out)
5. Settlement of Account• All charges will be settled to the Member account.
6. Restrictions and Club Access• After hour access to the Studios is only available with the studio keys through certain security locked
doors after hours.
• Paid Overnight parking is available for a member’s registered car or temporary parking permission forother studio guests.
• Vehicles cannot enter or exit the club between 11:00pm and 6:30am.
• All guest studios are non-smoking; a room recovery fee equal to 1 day’s rate will be charged if there isevidence of smoking in the Studio.
• All Studio guests must follow the Club’s General Rules and House Rules during their stay.
• After hour access to the Studios is only available with the Studio keys at designated security lockeddoors.
• Club staff is available during club closure hours in the event of an emergency.
L. AZABUDAI CLUB, LIBRARY
Nihonbashi Members may utilize the Club's Overdrive (digital library) collection of titles.
M. AZABUDAI CLUB, ONLINE BULLETIN BOARD
Nihonbashi Members may utilize the Club's Buy & Sell webpage.
N. RECIPROCAL CLUBS
1. Members may utilize the Reciprocal Club program and are expected to comply with all reciprocal club rules
when visiting a reciprocal club as a guest.
2. Members shall self-issue Reciprocal club introductory letters via the Club website.
3. Reciprocal club members may use the Nihonbashi Club facilities as a full Member.
• They must carry the identification issued to them on arrival and present it when utilizing facilities.
• They must settle their accounts using a credit card at the end of their visit.
O. DISABLED MEMBERS’ PERSONAL ASSISTANTS
1. Criteria• Disabled Members’ Personal Assistants must be 20 years of age and have an understanding of English.
• Disabled Members’ Personal Assistants require in advance submission of a Physical Disability
Certificate (Shintai Shogaisha Techo) and registration (name, date of birth, nationality, relationship toMember if any) at Club Reception.
• Disabled Members’ One-Day Personal Assistants passes must be returned to Club Reception whenleaving the Club. Failure to return the one-day pass shall incur a 5,500 yen penalty by the Member.
2. Access and Usage• Disabled Members’ Personal Assistants have access to all areas of the Club, but are required to be in
the accompaniment of the Member to whom registered.
3. Fees• Disabled Member Personal Assistant monthly fee: 6,000 yen.
• Disabled Member One-Day Personal Assistant pass: 1,000 yen.
• Penalty fee for failure to return card: 5,500 yen.
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