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JCIAwards Entry

2015 Asia­pacific Conference
Shine Our Future !~Asia Youth Exchange Programin Fukuyama~
JCI JAPAN
Best Inter­organization Collaboration Project

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Entry InformationAward2015 Asia­Pacific Conference
Program:Category: Best Inter­organization Collaboration Project

NOM Information
National Organization: JCI JAPAN

National President:

Kosuke Shibata
E­mail: japan@jci.cc

LOM Information
Local Organization: JCI Fukuyama
President: Masatsugu Kobayashi
President Email: kobayashi@bifuku.co.jp

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Basic Information
Duration : July 25th ,2014~July 29th, 2014
Staff : 124 Member
Mayor of Fukuyama,Fukuyama City Hall,28 members of citizen
Sponsors :volunteers,672 teachers and students
Budget : 35,500 dollar
Profit / Loss : None
In which UN MDG bestfit (if apply): ?:Who is benefited ?: 7.2 billion people who live in the world
Objective : JCI Fukuyama contributes to the permanent and lasting world peace.
Therefore, the aim of the project is that the children, the leaders of next
generation, can make an active contribution to the world peace. JCI
Fukuyama positively involved to give those opportunities below.
1.Children realize the importance of mutual understanding for thepermanent and lasting world peace by overcoming the differences ofcountries and cultures.
2.Children with the realization take actions for the permanent and lastingworld peace.
3.The actions spread to the communities or to the world, and help tocreate POSITIVE CHANGE for the permanent and lasting world peace.
Overview : JCI Fukuyama took actions below to achieve the permanent andlasting world peace.
1.JCI Fukuyama invited 22 Asian children (5 from Malaysia, 4 fromIndonesia, 4 from Taiwan, 4 from Mongolia, 5 from Cambodia,) and 10
escorts as the delegation of the project.
2.JCI Fukuyama carried out programs below.
Camp Program (Fukuyama Green Leaders School)
The participants were in camp with the members from Fukuyama Green
Leaders school, which JCI Fukuyama manages. The participants
promoted friendship by spending time together, such as sailing a cutter
eating together, sleeping together.
Experience Program ~Realization of attractive points of Fukuyama~・The program was taken place at Tomonoura, the noted area for its
historical port and the scenes, to know the attractive points of Fukuyama.
The participants and members of Fukuyama Green Leaders school
walked around the area together and tried making Tai Chikuwa. * Tai
Chikuwa is a broiled fish cake made of sea bream paste.
Homestay Program
The participants stayed with Japanese families as their family member for
3 days. Each participant experienced Japanese culture and attractive
points of Fukuyama. (152 people from 30 families)
School Visit Program
The group of participants were divined in to 2 groups, and visited Ekiya
Elementary School and Mino Elementary School. The participants had
chances of international experience with students and teachers andparents. .The participants introduced their countries, danced the traditional
Fukuyama dance together, and experienced Japanese culture.
Results : JCI Fukuyama provided opportunities to the children, the leaders of next
generation, to take positive actions for the world peace.
1.JCI Fukuyama provided a chance to the children to realize theimportance of mutual understanding by understanding andovercoming the differences among nations to achieve the permanent
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and lasting world peace.
Questionnaire to Children
I was able to build friendship with children of different language (90%)
It is important to accept the differences of country each other andconsider the things standing in the position of the other party (90%)
We could achieve the world peace, if each country cooperate together(85%)
Impressions from Children
I found that everyone is not the same, and deepen mutual
understanding is important.
I was able to make a lot of foreign friends, and I experienced culturaldifferences.
I was able to learn a lot about cultural difference.
Feedback from Parents
He became interested in the culture of various countries.
She became person with independence, and began to see things morein an international perspective.
2.Children with realization take an action for the world peace.
Impressions from Children
At the sight of Japanese to act out of any respect for each other, I alsobegan to do so.
Feedback from Parents
It seemed that he had been shocked to know that the children at thesame age an speak English, which made him have an interest in learning
English.
A sense of independence aroused in her, and her behavior changed.
3.The action greatly affected the community and the world, to create
POSITIVE CHANGE for the world peace.
JCI Elite decided to hold the Asia Youth Exchange Program in Penang,
Malaysia, from 7th ­12th July,2015. The program is based on the programin Fukuyama.
Feedback from parents
After coming back from Japan children still exchange with the hostfamily and Japanese children through e­mail and facebook.
Children told us what they had experienced through this program after
they came back from Japan.They seem to be extremely happy when theytalk about their experiences to their friends.
Actions Taken : Action of 2013
August­November: Planning Overview planning
Action of 2014
January­May : Overseas Recruitment
January­July: Construction of each program
April 9 : Media briefing of the project (15 participants media professionals)
June: Grants application and consent to Fukuyama City and International
Association of Fukuyama City
June 6th : The meeting with overseas participants ASPAC at Yamagata
May­June : Pre­briefing in school visits program cooperation schools(4times)
April ­ August : Briefing Recruitment of participants in each country
April ­ June : Host Family Recruitment
May 2nd and 12th : Recruitment Briefing for host family
Jul 8th and 14th : Final briefing host family
Volunteer Recruitment and meeting : April­May
May 21st : Recruitment Briefing
June 14th and 22nd : Volunteer Association meeting
July 15th : Final Briefing for Volunteer
June 2 : Plenary Session of JCI Fukuyama
June 25 : 1st Executive Committee
July 16th : 2nd Executive Committee
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1st JCI Asian Youth international exchange programs in Fukuyama
July 25th : Immigration
July 26th ­ 27th : Camp program
July 26th : The joint meeting / Members of each Local Organizations
July 27 to 29: Home stay Program
July 27 : Mayor courtesy visit
July 28: school visits program
July 29: Departure
Recommendations : It is clear that the children understood the differencesbetween countries,
and realized the importance of mutual understanding to achieve the world
peace, by overcoming the differences. However, we need further
evaluation on how the children acts for the world peace in the future. Also,
it is needed to watch whether the actions of children affect theircommunities and the world, to create POSITIVE CHANGE for the world
peace over years.
JCI Fukuyama won the award for the excellence in international
exchange category at AWARD JAPAN 2014 held by JCI Japan. As aresult, JCI Fukuyama had inquiries from other LOMs that they want to do
the same program. We strongly believe that there are possibilities tospread our movements worldwide.
JCI Fukuyama have involved many citizens of Fukuyama as volunteer
staff to develop an awareness of citizens of Fukuyama
This program enabled not only children but also many citizens to be
ACTIVE CITIZENS with developed global awareness, by experiencing
unusual international exchange offered by JCI Fukuyama. As a result, it
brought the children and the citizens the borderless mutual understanding
and friendship. LOMs that united managing the program were able to build
partnership.
By expanding the scale, the program is to be held 23rd ­28th July in2015, and nearly 50 delegates from 12 countries are to join the program.
JCI Fukuyama is now building up the program by improving the contents
through the close cooperation between JCI Fukuyama and JCI fromparticipating countries.
JCI Fukuyama, JCI Elite(Malaysia),JCI Boai(Taiwan),JCI Phnom
Penh(Cambodia),JCI UlanBator(Mongolia) promoted JCI Vision by
managing the program together to build up the global partnership. For the2015 Asia Youth Exchange Program, JCI Fukuyama and JCI fromparticipating countries have constant communications by expanding the
network more after finishing the program in 2014.
JCI Elite decided to hold the Asia Youth Exchange Program in Penang,
Malaysia, from 7th ­12th July, 2015. The program in Penang is based on
the one in Fukuyama, which implies the expanded movements of JCI
Fukuyama, and the progress of contribution to the permanent and lastingworld peace.
The improvements should be modified to make this project sustainable.
1. Improvements to schedule of programs which is fit for thechildren
2. Strengthening of cooperation between the Local Organizations.
3. Budget cutsWith the great interest in this international program, various media ran
articles about information of the program.
1. Newspaper ( Circulation: 620 thousand copies in surrounded area)
2. Newspaper ( Circulation: 420 thousand copies in surrounded area)
3. Local Information Magazine ( Circulation: 120 thousand copies insurrounded area)
4. Local Information Magazine ( Circulation: 80 thousand copies insurrounded area)

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Award Category criteria
Objectives, Planning, Finance and Execution

What were the JCI Fukuyama contributes to the permanent andobjectives of this lasting world peace. Therefore, the aim of the projectprogram? is that the children, the leaders of next generation,

can take active contribution to the world peace.

Children realize the importance of mutual
understanding for the permanent and lasting world
peace by overcoming the differences of countries
and cultures.
Children with the realization take actions for thepermanent and lasting world peace.
The actions spread to the communities and to theworld , and help to create POSITIVE CHANGE for
the permanent and lasting world peace. JCI
Fukuyama positively involved to give thoseopportunities above.
How does this This program brought sustainable impact to children
program align to motivating to become human resources who
the JCI Plan of contributed to the future of region and global
Action? development. This project was carried out by theconnection and the collaboration of LOMs fromvarious countries and ACTIVE CITIZENS of thecommunity. This project definitely aligns the JCI
Plan of Action.
Was the budget an
The project cost seems high, but we enforced theeffective guide for budget for the future of children and to make thethe financial project sustainable. By clarifying the rationale of the
management of the budget and estimating the cost-effectiveness, theproject? project was highly efficient.

JCI Fukuyama explained this program to Fukuyama
City. With their understanding, 5,500 dollar has been
paid for this project as a grant.
The majority of the budget has been accounted as
the invitation cost.
As improvement for the project of next year,
travel cost is to be self-burden of the participants,
and it will make this project sustainable.
How does this JCI Mission
project advance We provided following development opportunity to
the JCI Mission make positive change.
and Vision?
Provide the opportunity of international exchange

to the children , and create positive change todevelop human resources that children who can play
an active role in the international community of the
future.
2.Provided opportunity to run the project andopportunities of international exchange to the people
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JCI Vision
As the leading network of young active citizens, JCI
Fukuyama took advantage of a global network of JCI,and provided the opportunity of international
experience to children and local community for thedevelopment of future of Fukuyama.
JCI Fukuyama and JCI Elite (Malaysia),JCI
Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
Bator(Mongolia) conducted the project incooperation by establishing a Global Partnership

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Award Category criteria
Cooperation between the Local Organizations

How did the two JCI Fukuyama and JCI Elite(Malaysia),JCI
organizations work Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
together? Bator(Mongolia) united together to achieve theproject. Preparation Step
We took advantage of email and SMS to keep intouch closely.
Each Local organization carried out participant
briefings, PR activities and Recruitment activities ineach country.
JC members from each countries became theliaisons between the participants’ parents andmembers of JCI Fukuyama.
During the Term of the Project
In order to make sustainable impact, we held ajoint meetingof JCI Fukuyama and each Local
Organizations to discuss about budget and thetiming, intentions of participation of next year
project and problems of the current year.
Describe how the JCI Fukuyama and other Local Organization divided
tasks and planning the task and planning of the projectof the project weredivided between Roles of JCI Fukuyama
the organizations.
Planning and preparation of all programs.

Recruitment of domestic participants.
Pre-training to domestic participants.
Roles of JCI Elite, JCI Boai, JCI Phnom Penh, JCI
Ulan Bator
Recruitment of overseas delegates.
Screening of participants in each country.
Pre- training to overseas Delegates.
Responding to family of the overseas delegates
and the escort delegates of each country to Japan.
Escorting the delegates.
Care to overseas delegates during the period.

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Award Category criteria
Impact on Members and Contribution to the JCI Vision

How did the Through running this project, members of JCI
members of the Fukuyama have united more strongly and energy of
Local the organization has been improved. Also, with theOrganizations understanding to the movements, the local
benefit from administration and the institute of education greatly
running this
supported the program such as the grant.
project?

The credibility and the recognition to JCI Fukuyama
in the community increased by having a meeting to
exchange opinions with the officers of the city hall,and the president being invited as a panelist at theeducation forum (2000 teachers in the city joined ).
This project is to expand and continue, andincreased the significance of existence of JCI
Fukuyama, which brought confidence and positivechange in awareness. JCI President Mr.Shine
Bhaskaran has come to Fukuyama and look over thereport of this project. That encourage and motivate
our member.

How did the This program enabled JCI Fukuyama to build up
program advance internationally close network, which gave great
the JCI Vision? resources to the development of the program JCI

Fukuyama. To expand the network is the big step
forward to be the leading global network of young
active citizens.
JCI Fukuyama and JCI Elite (Malaysia),JCI
Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
Bator(Mongolia) conducted the project incooperation by establishing a Global Partnership toadvance JCI Vision.

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Award Category criteria
Community Impact

How did the Local 1.We measure community impact by listening toOrganizations the voices of Participants and people involved.
measurecommunity
Conducted a questionnaire to the children of
impact? Japan

Conducted a questionnaire to the children ofoverseas
Conducted a questionnaire to parents of children
overseas
Conducted a questionnaire to the host family
Conducted a questionnaire to the teachers ofelementary school
Conducted a questionnaire to volunteer
management
Conducted a questionnaire to escort staff (JCmembers)
2.We measure the influence of this program fromthe numbers of times being featured in the media.
With the great evaluation of this international
program, various media dealt with the international
program arranged by JCI Fukuyama.
Newspaper ( Circulation: 620 thousand copies insurrounded area)
Newspaper ( Circulation: 420 thousand copies insurrounded area)
Local Information Magazine ( Circulation: 120
thousand copies in surrounded area)
Local Information Magazine ( Circulation: 80
thousand copies in surrounded area)
Describe the actual
community impact
produced by thisproject.

JCI Fukuyama offered opportunities of POSITIVECHANGE to the people involved in the project
operation from the community, joining programs
below.
152 people of 30 host families).
28 international exchange volunteers and 45
participants to the camp from local elementary,junior high, high schools).
700 members of teachers, students and parents
engaged in school visit program).
100 supporters of Japanese Culture Experience
Program.
This program offered 1000 people the opportunity ofinternational exchange that they cannot easily
experience in the everyday life. This program
contributed to the human resource development of
more than 600 local children to succeed in the global
society , by offering them the opportunity ofinternational exchange.
With the understanding from the local administrationand educational institutions, the president of JCI
Fukuyama was invited to the Local Education Forum

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as a panelist. More than 2000 teachers joined thisforum. This project was interviewed from the local
media including newspapers and information
magazines, and the articles appeared. The
movements of JCI Fukuyama was conveyed to many
citizens and the community, to give a big impact tothe local society.

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Award Category criteriaLong­term Impact of the Program

What is the We provided an opportunity of international exchange
expected long­term and mutual understanding to children of 6 Asian
impact of this countries (including Japan), and created positive
project? change in consciousness of children. In the future,

we believe that the children will play active role as
Active Citizens who contributed to development oflocal community and the peace and prosperity of theworld.
We believe that we can make sustainable impact
to local community , not only to Fukuyama also to
local community of every participating country. To
Achieve that, We will conduct the projectcontinuously in next year.
JCI Elite is to hold the same program in Penang,
Malaysia, in July 2015. The purposes of this programis wildly understood, and it becomes to be the modelcase and expand. It is expected that the same
programs would be held all over the world. It is a big
advance to achieve the permanent and lasting world
peace.
What changes 1.Improvement about schedule of the eachwould you make to program
improve the results
The contents of the program were too much andof this project? schedule was so tight that constricted the exchange

among children, and also caused tiredness andhomesick of children.
Host family complained because of the homestay
period was too short.
How to improve →JCI Fukuyama will increase the amount of time tohave leeway in the schedule of the program, so thatchildren can interact freely.
The extended day period of the program, toincrease the time of the Home stay Program.
2.Strengthening of cooperation between the LOM
This time, JCI Fukuyama member worked
proactively in the planning and preparation of mostof the program.
Because that, the burden of JCI Fukuyama
members was pretty heavy.
How to improve →It is necessary to strengthening system ofcooperation and clarified the roles of each country.
3.Improvement about budget
This year, Burden of JCI Fukuyama was too muchon the budget, because JCI Fukuyama borne travel
expenses of overseas delegates.
We need to improve the issue to make the projectsustainably.
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How to improve →Travel expenses will be borne by each participant
on next year. We will solicit sponsors in Fukuyama
and each country.

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