INVITATION TO BID
Procurement of Event Management Services for the Gala
Dinner and Members’ Dinner Reception Requirements
for the 21st World Travel & Tourism Council (WTTC)
Global Summit (DOT-BAC IB 2022-004)
1. The Department of Tourism (DOT), through its Trust Liability Account intends to apply
the sum of Five Million Pesos (P5,000,000.00), inclusive of applicable taxes, being theApproved Budget for the Contract (ABC) to payments under the contract for “Procurementof Event Management Services for the Gala Dinner and Members’ Dinner Reception
Requirements for the 21st World Travel & Tourism Council (WTTC) Global Summit”(Project Identification No. DOT-BAC IB 2022-004). Bids received in excess of the ABC
shall be automatically rejected at bid opening.
2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods isrequired by 20 and 21 April 2022. Bidders should have completed, within five (5) years
from the date of submission and receipt of bids, a contract similar to the Project. The
description of an eligible bidder is contained in the Bidding Documents, particularly, inSection II (Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules andRegulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations
with at least sixty percent (60%) interest or outstanding capital stock belonging to citizensof the Philippines, and to citizens or organizations of a country the laws or regulations ofwhich grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from the Bids and Awards Committee(BAC) Secretariat through the contact details given below and inspect the BiddingDocuments as posted on the websites of the DOT and the Philippine Government Electronic
Procurement System (PhilGEPS).

5.

A complete set of Bidding Documents may be acquired by interested Bidders from 11February 2022 to 02 March 2022 (8:00 a.m. to 5:00 p.m.) and 03 March 2022 (until 9:00a.m.) from the given address and websites below and upon payment thru the DOT Cashierof the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued
by the GPPB, in the amount of Five Thousand Pesos (PhP5,000.00) OR deposit to:Account Name
Account Number
Beneficiary’s Bank
Bank Branch
Address

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel Branch
809 J.P Rizal corner F. Zobel St., Makati City, Philippines(Note: Please send a copy of the Transaction Report or any proof of payment at the email
address vccervantes@tourism.gov.ph and dot.bac@tourism.gov.ph)
It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of DOT, provided that bidders
shall pay the non-refundable fee for the Bidding Documents not later than the submission oftheir bids.
6. The DOT will hold a Pre-Bid Conference on 18 February 2022 at 10:00 a.m. via online meeting
using the Google Meet platform. The prospective bidders are advised to send their email
address to the DOT-BAC Secretariat official email at dot.bac@tourism.gov.ph orjpvillamin@tourism.gov.ph not later than 5:00 p.m. on 17 February 2022.
7.

Bids must be duly received by the BAC Secretariat through manual submission on or before
03 March 2022 at 9:00 a.m. at the office address indicated below. Late bids shall not beaccepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in theamount stated in ITB Clause 14.

9.

Bid opening shall be on 03 March 2022 at 10:00 a.m. at the given address below.
Bids be opened in the presence of the bidder’ representative who choose to attend theactivity through video conference using the Google Meet platform on 03 March 2022 at
10:00 a.m.
Prospective bidders who are interested in joining the opening of bids must send thefollowing details to the BAC Secretariat via e-mail at dot.bac@tourism.gov.ph not later
than 5:00 p.m. of 02 March 2022.




10.

Name of Representative(s) - Maximum of two (2)Company Name:
Email Address:
Contact No.

All documents shall be current and updated and any missing document in the checklist is aground for outright rejection of the bid. Bidder shall submit one (1) original and five (5)photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in thechecklist when placed in an Envelope, with documents bounded, tabbed and labeledaccordingly.

11.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6 and
41 of 2016 revised IRR of RA No. 9184, without thereby incurring any liability to theaffected bidder or bidders.

12.

For further information, please refer to:

Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
Procurement Management Division
4th Floor, DOT Bldg.
351 Sen. Gil Puyat Ave., Makati City
Telephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Facsimile No.: 8459-5200 to 30 Loc. 425
Website Address: www.tourism.gov.ph
13. You may visit the following websites to download a copy of the Bidding Documents:
www.tourism.gov.ph or www.philgeps.gov.ph

OIC-USEC. REYNALDO L. CHINGDOT-BAC Chairperson

11 February 2022