PHILIPPINE BIDDING DOCUMENTS

On-Site Vaccination Program(Anti-Flu and Anti-Pneumonia)
for the Officials and Employeesof the Department of Tourism

DOT-BAC IB No. 2022-009

Sixth Edition
July 20201

Table of Contents
Glossary of Acronyms, Terms, and Abbreviations ………………………….3
Section I. Invitation to Bid…………………………………………………...6-9
Section II. Instructions to Bidders…………………………………………...10
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.

Scope of Bid ………………………………………………………………………. 11
Funding Information………………………………………………………………. 11
Bidding Requirements ……………………………………………………………. 11
Corrupt, Fraudulent, Collusive, and Coercive Practices………………………….. 11
Eligible Bidders…………………………………………………………………… 12
Origin of Goods ………………………………………………………………….. 12
Subcontracts ……………………………………………………………………… 12
Pre-Bid Conference ………………………………………………………………. 12
Clarification and Amendment of Bidding Documents …………………………… 12
Documents comprising the Bid: Eligibility and Technical Components ………….12
Documents comprising the Bid: Financial Component …………………………... 13
Bid Prices …………………………………………………………………………. 13
Bid and Payment Currencies ………………………………………………………14
Bid Security ………………………………………………………………………. 14
Sealing and Marking of Bids ………………………………………………………14
Deadline for Submission of Bids …………………………………………………. 14
Opening and Preliminary Examination of Bids ………………………………….. 15
Domestic Preference ……………………………………………………………… 15
Detailed Evaluation and Comparison of Bids ……………………………………. 15
Post-Qualification ………………………………………………………………… 16
Signing of the Contract …………………………………………………………… 16

Section III. Bid Data Sheet …………………………………………………..17
Section IV. General Conditions of Contract ……………………...………..19
1.
2.
3.
4.
5.
6.

Scope of Contract ………………………………………………………………… 20
Advance Payment and Terms of Payment ……………………………………….. 20
Performance Security ……………………………………………………………. 20
Inspection and Tests ……………………………………………………………… 20
Warranty …………………………………………………………………………. 21
Liability of the Supplier ………………………………………………………….. 21

Section V. Special Conditions of Contract ………………………………….22
Section VI. Schedule of Requirements ……………………………………....27
Section VII. Technical Specifications …………………………………………28
Section VIII. Checklist of Technical and Financial Documents …………..32

2

Glossary of Acronyms, Terms, andAbbreviations
ABC – Approved Budget for the Contract.
BAC – Bids and Awards Committee.
Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to
and in consonance with the requirements of the bidding documents. Also referred to as
Proposal and Tender. (2016 revised IRR, Section 5[c])Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who
submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR,
Section 5[d])Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the Goods,
Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016revised IRR, Section 5[e])BIR – Bureau of Internal Revenue.
BSP – Bangko Sentral ng Pilipinas.
Consulting Services – Refer to services for Infrastructure Projects and other types of projects
or activities of the GOP requiring adequate external technical and professional expertise thatare beyond the capability and/or capacity of the GOP to undertake such as, but not limited to:(i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv)construction supervision; (v) management and related services; and (vi) other technical services
or special studies. (2016 revised IRR, Section 5[i])CDA - Cooperative Development Authority.
Contract – Refers to the agreement entered into between the Procuring Entity and the Supplieror Manufacturer or Distributor or Service Provider for procurement of Goods and Services;
Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for
Procurement of Consulting Services; as the case may be, as recorded in the Contract Formsigned by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
CIF – Cost Insurance and Freight.
CIP – Carriage and Insurance Paid.
CPI – Consumer Price Index.
DDP – Refers to the quoted price of the Goods, which means “delivered duty paid.”
3

DTI – Department of Trade and Industry.
EXW – Ex works.
FCA – “Free Carrier” shipping point.
FOB – “Free on Board” shipping point.
Foreign-funded Procurement or Foreign-Assisted Project– Refers to procurement whose
funding source is from a foreign government, foreign or international financing institution as
specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section5[b]).
Framework Agreement – Refers to a written agreement between a procuring entity and a
supplier or service provider that identifies the terms and conditions, under which specificpurchases, otherwise known as “Call-Offs,” are made for the duration of the agreement. It is in
the nature of an option contract between the procuring entity and the bidder(s) granting the
procuring entity the option to either place an order for any of the goods or services identified
in the Framework Agreement List or not buy at all, within a minimum period of one (1) year
to a maximum period of three (3) years. (GPPB Resolution No. 27-2019)
GFI – Government Financial Institution.
GOCC – Government-owned and/or –controlled corporation.
Goods – Refer to all items, supplies, materials and general support services, except Consulting
Services and Infrastructure Projects, which may be needed in the transaction of publicbusinesses or in the pursuit of any government undertaking, project or activity, whether in thenature of equipment, furniture, stationery, materials for construction, or personal property of
any kind, including non-personal or contractual services such as the repair and maintenance ofequipment and furniture, as well as trucking, hauling, janitorial, security, and related or
analogous services, as well as procurement of materials and supplies provided by the Procuring
Entity for such services. The term “related” or “analogous services” shall include, but is not
limited to, lease or purchase of office space, media advertisements, health maintenanceservices, and other services essential to the operation of the Procuring Entity. (2016 revised
IRR, Section 5[r])GOP – Government of the Philippines.
GPPB – Government Procurement Policy Board.
INCOTERMS – International Commercial Terms.
Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition,
repair, restoration or maintenance of roads and bridges, railways, airports, seaports,
communication facilities, civil works components of information technology projects,
irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste
management systems, shore protection, energy/power and electrification facilities, national

4buildings, school buildings, hospital buildings, and other related construction projects of thegovernment. Also referred to as civil works or works. (2016 revised IRR, Section 5[u])LGUs – Local Government Units.
NFCC – Net Financial Contracting Capacity.
NGA – National Government Agency.
PhilGEPS - Philippine Government Electronic Procurement System.
Procurement Project – refers to a specific or identified procurement covering goods,
infrastructure project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan prepared by the agency
which shall be consolidated in the procuring entity's Annual Procurement Plan. (GPPB Circular
No. 06-2019 dated 17 July 2019)
PSA – Philippine Statistics Authority.
SEC – Securities and Exchange Commission.
SLCC – Single Largest Completed Contract.
Supplier – refers to a citizen, or any corporate body or commercial company duly organized
and registered under the laws where it is established, habitually established in business andengaged in the manufacture or sale of the merchandise or performance of the general services
covered by his bid. (Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019). Supplier
as used in these Bidding Documents may likewise refer to a distributor, manufacturer,
contractor, or consultant.
UN – United Nations.

5Section I. Invitation to Bid

6

INVITATION TO BID FOR THE
On-Site Vaccination Program (Anti-Flu andAnti-Pneumonia) for the Officials and Employeesof the Department of Tourism
1.

The Department of Tourism (DOT) through the Government Appropriations Act 2022
(GAA 2022) and Continuing Funds 2021 intends to apply the following sum, inclusiveof applicable taxes being the ABC to payments under the contract for “On-Site
Vaccination Program (Anti-Flu and Anti-Pneumonia) for the Officials andEmployees of the Department of Tourism” (Project identification No. DOT-BAC IB
No. 2022-009):
Lot
No.
1
2

ITEMS
Anti-Flu Vaccine
Anti-Pneumonia Vaccine
TOTAL

Approved Budget for theContract (ABC) per Lot:
PhP 444,500.00
PhP1,796,000.00
PhP2,240,500.00

Bids received in excess of the ABC for each lot shall be automatically rejected at bid
opening.
2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods isrequired within the dates provided in the Schedule of Requirements and Technical
Specifications. Bidders should have completed, within three (3) years from the date ofsubmission and receipt of bids, a contract similar to the Project. The description of aneligible bidder is contained in the Bidding Documents, particularly, in Section II(Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules
and Regulations (IRR) of Republic Act (RA) No. 9184.

7

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, ororganizations with at least sixty percent (60%) interest or outstanding capital stock
belonging to citizens of the Philippines, and to citizens or organizations of a country thelaws or regulations of which grant similar rights or privileges to Filipino citizens,pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from the DOT-Bids and Awards
Committee (BAC) Secretariat through the contact details given below and inspect the
Bidding Documents as posted on the websites of the DOT and the Philippine
Government Electronic Procurement System (PhilGEPS).

5.

A complete set of Bidding Documents may be acquired by interested Bidders on
September 15 to October 4, 2022 (8:00 a.m. to 5:00 p.m.) and October 5, 2022 (up to
9:00 a.m. only) from the address below and upon payment of the applicable fee for
the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in
the amount of PhP5,000.00 in accordance with the following schedule:

Lot
No.
1
2

Approved
Budget for theContract (ABC)per Lot:
PhP 444,500.00
PhP 1,796,000.00

ITEMS
Anti-Flu Vaccine
Anti-Pneumonia Vaccine

BiddingDocuments Fee
PhP 500.00
PhP4,500.00

The payment of bidding documents fee shall be made to the DOT Cashier located at the
Ground Floor, DOT Bldg., 351 Sen. Gil Puyat Avenue, Makati City.
Or deposited to:
Account Name
Account Number
Beneficiary’s Bank
Bank Branch
Address

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel Branch
809 J.P Rizal corner F. Zobel St., Makati City,
Philippines(Note: Please send a copy of the proof of payment at the email address
mpsingzon@tourism.gov.ph / dot.bac@tourism.gov.ph)
It may also be downloaded free of charge from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) and the website of DOT,
provided that bidders shall pay the non-refundable fee for the Bidding Documents
not later than the submission of their bids.
6.

The DOT will hold a Pre-Bid Conference on September 22, 2022 (10:00 A.M.) at the
2nd Floor Conference Room, DOT Bldg., 351 Sen. Gil Puyat Avenue, Makati City
which shall be open to prospective bidders.

87.

Bids must be duly received by the BAC Secretariat through manual submission at theoffice address indicated below, on or before 9:00 A.M. of October 5, 2022. Late bids
shall not be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 14.

9.

Bid opening shall be on October 5, 2022 (10:00 A.M.) at the 4th Floor Conference
Room, DOT Bldg., 351 Sen. Gil Puyat Avenue, Makati City. Bids will be opened in
the presence of the bidders’ representatives who choose to attend the activity.

10.

All documents shall be current and updated and any missing document in the checklist
is a ground for outright rejection of the bid. Bidder shall submit one (1) original andfive (5) photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in
the checklist when placed in an Envelope, with documents bounded, tabbed and labeledaccordingly.

11.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6
and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability
to the affected bidder or bidders.

12.

For further information, please refer to:
Mr. Godofredo R. Maldonado, Jr.
Head, BAC Secretariat
Procurement Management Division
4th Floor DOT Bldg., 351 Sen. Gil Puyat Avenue, Makati City
Email Address: grmaldonado@touirsm.gov.ph /dot.bac@tourism.gov.ph
Telephone No. 8459-5200 to 30, local 425
Website Address: www.tourism.gov.ph

13.

You may visit the following websites:
For downloading of Bidding Documents: www.philgeps.gov.ph /www.tourism.gov.ph

September 15, 2022

Sgd.
ASEC. REYNALDO L. CHINGBAC Chairperson

9Section II. Instructions to Bidders

10

1.

Scope of Bid
The Procuring Entity, DOT wishes to receive Bids for the On-Site Vaccination
Program (Anti-Flu and Anti-Pneumonia) for the Officials and Employees of the
Department of Tourism with identification number DOT-BAC IB No. 2022-009.
The Procurement Project (referred to herein as “Project”) is composed of Two (2) Lots,
the details of which are described in Section VII (Technical Specifications).

2.

Funding Information
2.1.

The GOP through the source of funding as indicated below:
Lot No. 1 – Four Hundred Forty-Four Thousand Five Hundred Pesos(PhP444,500.00) – GAA FY 2022
Lot No. 2 – One Million Seven Hundred Ninety-Six Thousand Pesos(PhP1,796,000.00) – Continuing Funds FY 2021

2.2.

3.

The source of funding is the General Appropriations Act (GAA) for FY 2002
and Continuing Funds 2021.

Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No. 9184 andits 2016 revised IRR, including its Generic Procurement Manuals and associatedpolicies, rules and regulations as the primary source thereof, while the herein clauses
shall serve as the secondary source thereof.
Any amendments made to the IRR and other GPPB issuances shall be applicable only
to the ongoing posting, advertisement, or IB by the BAC through the issuance of a
supplemental or bid bulletin.
The Bidder, by the act of submitting its Bid, shall be deemed to have verified andaccepted the general requirements of this Project, including other factors that may affectthe cost, duration and execution or implementation of the contract, project, or work andexamine all instructions, forms, terms, and project requirements in the Bidding
Documents.

4.

Corrupt, Fraudulent, Collusive, and Coercive Practices
The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or
through an agent shall not engage in corrupt, fraudulent, collusive, coercive, andobstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184
or other integrity violations in competing for the Project.

11

5.

6.

Eligible Bidders
5.1.

Only Bids of Bidders found to be legally, technically, and financially capable
will be evaluated.

5.2.

Foreign ownership limited to those allowed under the rules may participate inthis Project.

5.3.

Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No.9184, the Bidder
shall have an SLCC that is at least one (1) contract similar to the Project thevalue of which, adjusted to current prices using the PSA’s CPI, must be at least
equivalent to at least fifty percent (50%) of the ABC.

5.4.

The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the2016 IRR of RA No. 9184.

Origin of Goods
There is no restriction on the origin of goods other than those prohibited by a decisionof the UN Security Council taken under Chapter VII of the Charter of the UN, subject
to Domestic Preference requirements under ITB Clause 18.

7.

Subcontracts
7.1.

The Bidder may subcontract portions of the Project to the extent allowed by theProcuring Entity as stated herein, but in no case more than twenty percent (20%)
of the Project.
The Procuring Entity has prescribed that subcontracting is not allowed.

8.

Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project on September 22,
2022 at 10:00 A.M. as indicated in paragraph 6 of the IB.

9.

Clarification and Amendment of Bidding Documents
Prospective bidders may request for clarification on and/or interpretation of any part ofthe Bidding Documents. Such requests must be in writing and received by theProcuring Entity, either at its given address or through electronic mail indicated in theIB, at least ten (10) calendar days before the deadline set for the submission and receiptof Bids.

10. Documents comprising the Bid: Eligibility and Technical Components
10.1. The first envelope shall contain the eligibility and technical documents of the
Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).

1210.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed
within three (3) years prior to the deadline for the submission and receipt ofbids.
10.3. If the eligibility requirements or statements, the bids, and all other documents
for submission to the BAC are in foreign language other than English, it mustbe accompanied by a translation in English, which shall be authenticated by theappropriate Philippine foreign service establishment, post, or the equivalent
office having jurisdiction over the foreign bidder’s affairs in the Philippines.
Similar to the required authentication above, for Contracting Parties to the
Apostille Convention, only the translated documents shall be authenticatedthrough an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May
2019. The English translation shall govern, for purposes of interpretation of thebid.

11. Documents comprising the Bid: Financial Component
11.1.

The second bid envelope shall contain the financial documents for the Bid as
specified in Section VIII (Checklist of Technical and Financial Documents).

11.2.

If the Bidder claims preference as a Domestic Bidder or Domestic Entity, acertification issued by DTI shall be provided by the Bidder in accordance with
Section 43.1.3 of the 2016 revised IRR of RA No. 9184.

11.3.

Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be
accepted.

11.4.

For Foreign-funded Procurement, a ceiling may be applied to bid prices
provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.

12. Bid Prices
12.1.

Prices indicated on the Price Schedule shall be entered separately in thefollowing manner:a.

b.

For Goods offered from within the Procuring Entity’s country:i.

The price of the Goods quoted EXW (ex-works, ex-factory, exwarehouse, ex-showroom, or off-the-shelf, as applicable);ii.

The cost of all customs duties and sales and other taxes alreadypaid or payable;iii.

The cost of transportation, insurance, and other costs incidental todelivery of the Goods to their final destination; andiv.

The price of other (incidental) services, if any, listed in the BDS.

For Goods offered from abroad:13

i.

Unless otherwise stated in the BDS, the price of the Goods shallbe quoted delivered duty paid (DDP) with the place of destinationin the Philippines as specified in the BDS. In quoting the price,
the Bidder shall be free to use transportation through carriers
registered in any eligible country. Similarly, the Bidder may
obtain insurance services from any eligible source country.

ii.

The price of other (incidental) services, if any, as listed in the BDS.

13. Bid and Payment Currencies
13.1. For Goods that the Bidder will supply from outside the Philippines, the bid
prices may be quoted in the local currency or tradeable currency accepted by the
BSP at the discretion of the Bidder. However, for purposes of bid evaluation,
Bids denominated in foreign currencies, shall be converted to Philippine
currency based on the exchange rate as published in the BSP reference ratebulletin on the day of the bid opening.
13.2. Payment of the contract price shall be made in Philippine Pesos.

14. Bid Security
14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security
in the amount indicated in the BDS, which shall be not less than the percentageof the ABC in accordance with the schedule in the BDS.
14.2. The Bid and bid security shall be valid until February 2, 2023. Any Bid notaccompanied by an acceptable bid security shall be rejected by the Procuring
Entity as non-responsive.

15. Sealing and Marking of Bids
Each Bidder shall submit one (1) original copy and five (5) photocopies of the first andsecond components of its Bid.
The Procuring Entity may request additional hard copies and/or electronic copies of theBid. However, failure of the Bidders to comply with the said request shall not be aground for disqualification.
If the Procuring Entity allows the submission of bids through online submission or any
other electronic means, the Bidder shall submit an electronic copy of its Bid, whichmust be digitally signed. An electronic copy that cannot be opened or is corrupted shallbe considered non-responsive and, thus, automatically disqualified.

16. Deadline for Submission of Bids
16.1.

The Bidders shall submit on the specified date and time and either at its physicaladdress or through online submission as indicated in paragraph 7 of the IB.
1417. Opening and Preliminary Examination of Bids
17.1.

The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are present
shall sign a register evidencing their attendance. In case videoconferencing,
webcasting or other similar technologies will be used, attendance of participants
shall likewise be recorded by the BAC Secretariat.
In case the Bids cannot be opened as scheduled due to justifiable reasons, therescheduling requirements under Section 29 of the 2016 revised IRR of RA No.
9184 shall prevail.

17.2. The preliminary examination of bids shall be governed by Section 30 of the2016 revised IRR of RA No. 9184.

18. Domestic Preference
18.1.

The Procuring Entity will grant a margin of preference for the purpose ofcomparison of Bids in accordance with Section 43.1.2 of the 2016 revised IRRof RA No. 9184.

19. Detailed Evaluation and Comparison of Bids
19.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of
all Bids rated “passed,” using non-discretionary pass/fail criteria. The BAC
shall consider the conditions in the evaluation of Bids under Section 32.2 of the2016 revised IRR of RA No. 9184.
19.2. If the Project allows partial bids, bidders may submit a proposal on any of thelots or items, and evaluation will be undertaken on a per lot or item basis, as thecase maybe. In this case, the Bid Security as required by ITB Clause 14 shall be
submitted for each lot or item separately.
19.3. The descriptions of the lots or items shall be indicated in Section VII (Technical
Specifications), although the ABCs of these lots or items are indicated in the
BDS for purposes of the NFCC computation pursuant to Section 23.4.2.6 of the2016 revised IRR of RA No. 9184. The NFCC must be sufficient for the totalof the ABCs for all the lots or items participated in by the prospective Bidder.
19.4. The Project shall be awarded as follows:
One Project having several items grouped into several lots, which shall beawarded as separate contracts per lot.
19.5. Except for bidders submitting a committed Line of Credit from a Universal orCommercial Bank in lieu of its NFCC computation, all Bids must include the
NFCC computation pursuant to Section 23.4.1.4 of the 2016 revised IRR of RA
15

No. 9184, which must be sufficient for the total of the ABCs for all the lots oritems participated in by the prospective Bidder. For bidders submitting thecommitted Line of Credit, it must be at least equal to ten percent (10%) of theABCs for all the lots or items participated in by the prospective Bidder.

20. Post-Qualification
20.1.

Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid,
the Bidder shall submit its latest income and business tax returns filed and paid
through the BIR Electronic Filing and Payment System (eFPS) and otherappropriate licenses and permits required by law and stated in the BDS.

21. Signing of the Contract
21.1.

The documents required in Section 37.2 of the 2016 revised IRR of RA No.
9184 shall form part of the Contract. Additional Contract documents areindicated in the BDS.

16

Section III. Bid Data Sheet

17Bid Data Sheet
ITB
Clause5.3

For this purpose, contracts similar to the Project shall be:a.

Various drugs, medicines and vaccines

b.

7.1

completed within three (3) years prior to the deadline for the submission
and receipt of bids.
Subcontracting is not allowed

12

Price of Goods shall be DDP. All costs at the account of the supplier until final
delivery to the end-user and acceptance.

14.1

The bid security shall be in the form of a Bid Securing Declaration, or any of thefollowing forms and amounts:
a. The amount of not less than two percent (2%) of ABC, if bid security is
in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocableletter of credit, as follows:
Lot No. 1 – PhP8,890.00
Lot No. 2 – PhP35,920.00
b. The amount of not less than five percent (5%) of ABC, if bid security isin Surety Bond, as follows:
Lot No. 1 – PhP22,225.00
Lot No. 2 – PhP89,800.00

19.3
Item
No.

Description

Qty.

Unit

1

Quadrivalent
Influenza
VaccinePneumococcal
Conjugate
Vaccine508

Dose

Total ABC
inclusive of all
applicable taxes
444,500.00

508

Dose

1,796,000.00

2

20.1

No further instructions

21.1

No further instructions

18

Section IV. General Conditions of Contract

19

1.

Scope of Contract
This Contract shall include all such items, although not specifically mentioned, that canbe reasonably inferred as being required for its completion as if such items wereexpressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised
IRR, including the Generic Procurement Manual, and associated issuances, constitutethe primary source for the terms and conditions of the Contract, and thus, applicable incontract implementation. Herein clauses shall serve as the secondary source for theterms and conditions of the Contract.
This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after theeffectivity of the said amendment.
Additional requirements for the completion of this Contract shall be provided in theSpecial Conditions of Contract (SCC).

2.

3.

Advance Payment and Terms of Payment
2.1.

Advance payment of the contract amount is provided under Annex “D” of therevised 2016 IRR of RA No. 9184.

2.2.

The Procuring Entity is allowed to determine the terms of payment on the partial
or staggered delivery of the Goods procured, provided such partial payment
shall correspond to the value of the goods delivered and accepted in accordancewith prevailing accounting and auditing rules and regulations. The terms of
payment are indicated in the SCC.

Performance Security
Within ten (10) calendar days from receipt of the Notice of Award by the Bidder fromthe Procuring Entity but in no case later than the signing of the Contract by both parties,
the successful Bidder shall furnish the performance security in any of the forms
prescribed in Section 39 of the 2016 revised IRR of RA No. 9184.{[Include if
Framework Agreement will be used:] In the case of Framework Agreement, the Bidder
may opt to furnish the performance security or a Performance Securing Declaration as
defined under the Guidelines on the Use of Framework Agreement.}

4.

Inspection and Tests
The Procuring Entity or its representative shall have the right to inspect and/or to test
the Goods to confirm their conformity to the Project {[Include if Framework Agreement
will be used:] or Framework Agreement} specifications at no extra cost to the Procuring
Entity in accordance with the Generic Procurement Manual. In addition to tests in the
SCC, Section VII (Technical Specifications) shall specify what inspections and/or
tests the Procuring Entity requires, and where they are to be conducted. The Procuring
Entity shall notify the Supplier in writing, in a timely manner, of the identity of any
representatives retained for these purposes.
20All reasonable facilities and assistance for the inspection and testing of Goods,
including access to drawings and production data, shall be provided by the Supplier tothe authorized inspectors at no charge to the Procuring Entity.

5.

6.

Warranty
5.1

In order to assure that manufacturing defects shall be corrected by the Supplier,a warranty shall be required from the Supplier as provided under Section 62.1of the 2016 revised IRR of RA No. 9184.

5.2

The Procuring Entity shall promptly notify the Supplier in writing of any claims
arising under this warranty. Upon receipt of such notice, the Supplier shall,
repair or replace the defective Goods or parts thereof without cost to theProcuring Entity, pursuant to the Generic Procurement Manual.

Liability of the Supplier
The Supplier’s liability under this Contract shall be as provided by the laws of the
Republic of the Philippines.
If the Supplier is a joint venture, all partners to the joint venture shall be jointly andseverally liable to the Procuring Entity.

21

Section V. Special Conditions of Contract

22

Special Conditions of Contract
GCC
Clause1

Delivery and Documents –For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP”
and other trade terms used to describe the obligations of the parties shall havethe meanings assigned to them by the current edition of INCOTERMS
published by the International Chamber of Commerce, Paris. The Delivery
terms of this Contract shall be as follows:

The delivery terms applicable to this Contract are delivered at the DOT-Central
Office, DOT Bldg. 351 Sen. Gil Puyat Avenue, Makati City. Risk and title willpass from the Supplier to the Procuring Entity upon receipt and final acceptanceof the Goods at their final destination.”
Delivery of the Goods shall be made by the Supplier in accordance with theterms specified in Section VI (Schedule of Requirements).
For purposes of this Clause the Procuring Entity’s Representative at the Project
Site is:Name of End-user: DR. RAUL S. ALCANTARA
Position: Medical Consultant
Office: Human Resource Division – Medical Clinic
Address: DOT Bldg., 351 Sen. Gil Puyat Ave., Makati City
Telephone No.: +634595200 – 5230 loc. 220
Email Address: ralca99@gmail.com
Incidental Services –The Supplier is required to provide all of the following services, including
additional services, if any, specified in Section VI. Schedule of Requirements:
Select appropriate requirements and delete the rest.
a.
b.
c.
d.

performance or supervision of on-site assembly and/or start-up of
the supplied Goods;
furnishing of tools required for assembly and/or maintenance of the
supplied Goods;
furnishing of a detailed operations and maintenance manual for eachappropriate unit of the supplied Goods;
performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties, provided
that this service shall not relieve the Supplier of any warranty
obligations under this Contract; and

23

e.

f.

training of the Procuring Entity’s personnel, at the Supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance, and/or
repair of the supplied Goods.
[Specify additional incidental service requirements, as needed.]

The Contract price for the Goods shall include the prices charged by the
Supplier for incidental services and shall not exceed the prevailing rates charged
to other parties by the Supplier for similar services.
Spare Parts –The Supplier is required to provide all of the following materials, notifications,and information pertaining to spare parts manufactured or distributed by the
Supplier:
Select appropriate requirements and delete the rest.
1. such spare parts as the Procuring Entity may elect to purchase from the
Supplier, provided that this election shall not relieve the Supplier of any
warranty obligations under this Contract; and2. in the event of termination of production of the spare parts:i.

advance notification to the Procuring Entity of the pending
termination, in sufficient time to permit the Procuring Entity to
procure needed requirements; andii.

following such termination, furnishing at no cost to the Procuring
Entity, the blueprints, drawings, and specifications of the spareparts, if requested.

The spare parts and other components required are listed in Section VI(Schedule of Requirements) and the costs thereof are included in the contract
price.
The Supplier shall carry sufficient inventories to assure ex-stock supply of
consumable spare parts or components for the Goods for a period of [indicate
here the time period specified. If not used indicate a time period of three times
the warranty period].
Spare parts or components shall be supplied as promptly as possible, but in any
case, within [insert appropriate time period] months of placing the order.

24

Packaging –The Supplier shall provide such packaging of the Goods as is required to prevent
their damage or deterioration during transit to their final destination, as
indicated in this Contract. The packaging shall be sufficient to withstand,without limitation, rough handling during transit and exposure to extreme
temperatures, salt and precipitation during transit, and open storage. Packaging
case size and weights shall take into consideration, where appropriate, theremoteness of the Goods’ final destination and the absence of heavy handlingfacilities at all points in transit.
The packaging, marking, and documentation within and outside the packages
shall comply strictly with such special requirements as shall be expressly
provided for in the Contract, including additional requirements, if any, specified
below, and in any subsequent instructions ordered by the Procuring Entity.
The outer packaging must be clearly marked on at least four (4) sides as follows:
Name of the Procuring Entity
Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications
A packaging list identifying the contents and quantities of the package is to beplaced on an accessible point of the outer packaging if practical. If not practical
the packaging list is to be placed inside the outer packaging but outside thesecondary packaging.
Transportation –Where the Supplier is required under Contract to deliver the Goods CIF, CIP,
or DDP, transport of the Goods to the port of destination or such other named
place of destination in the Philippines, as shall be specified in this Contract,shall be arranged and paid for by the Supplier, and the cost thereof shall be
included in the Contract Price.
Where the Supplier is required under this Contract to transport the Goods to a
specified place of destination within the Philippines, defined as the Project Site,transport to such place of destination in the Philippines, including insurance andstorage, as shall be specified in this Contract, shall be arranged by the Supplier,and related costs shall be included in the contract price.

25

Where the Supplier is required under Contract to deliver the Goods CIF, CIP or
DDP, Goods are to be transported on carriers of Philippine registry. In the eventthat no carrier of Philippine registry is available, Goods may be shipped by acarrier which is not of Philippine registry provided that the Supplier obtains andpresents to the Procuring Entity certification to this effect from the nearest
Philippine consulate to the port of dispatch. In the event that carriers ofPhilippine registry are available but their schedule delays the Supplier in its
performance of this Contract the period from when the Goods were first readyfor shipment and the actual date of shipment the period of delay will beconsidered force majeure.
The Procuring Entity accepts no liability for the damage of Goods during transit
other than those prescribed by INCOTERMS for DDP deliveries. In the caseof Goods supplied from within the Philippines or supplied by domestic
Suppliers risk and title will not be deemed to have passed to the Procuring Entity
until their receipt and final acceptance at the final destination.
Intellectual Property Rights –The Supplier shall indemnify the Procuring Entity against all third-party claimsof infringement of patent, trademark, or industrial design rights arising from useof the Goods or any part thereof.
2.2

Partial payment is not allowed.

4

The deliverables shall be subject to the inspection and acceptance of the project
officer.

26

Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which isthe date of delivery to the project site.
Lot No.
1

VaccineQuadrivalent Influenza
Vaccine

Qty
508

Activity
On-Site Vaccination

Date/Duration
4th week ofNovember 2022
up to 1st weekof December
2022

Submission of
2nd week of
Vaccination Report by December 2022
the Service Provider
Release of Certificate 3rd to 4th weekof Completionof December
2022
2

Pneumococcal Conjugate
Vaccine, 13 – valent(absorbed)

508

On-Site Vaccination

4th week ofNovember 2022
up to 1st weekof December
2022

Submission of
2nd week of
Vaccination Report by December 2022
the Service Provider
Release of Certificate 3rd to 4th weekof CompletionofDecember
2022

The project site is at Department of Tourism, 351 Sen. Gil Puyat, Makati City
*More detailed service requirements and technical specifications are found under Section VII.
Technical Specifications. *Conforme:___________________________Name of Bidder’s/Representative___________________________
Signature/Date
27

Section VII. Technical Specifications

28

Technical Specifications
Item
1

Statement ofCompliance1

Specification
Anti-Flu Vaccine
Type of
VaccineQuadrivalent
Influenza
VaccineDescription
InactivatedTypes A and B
Subvirion
0.5ml Prefilled
Syringe2022 WHO
Recommended
Strains

ActiveSubstances
A/Wisconsin/
588/2019(H1N1)pdm09like virus;

Dosage
0.5ml

No. of
Pax
508
Plantilla
and Job
Order
Personnel
in theCentral
Office;NCR andRegionIV-B
offices

A/Darwin/6/20
21 (H3N2)-likevirus;
B/Austria/1359
417/2021(B/Victoria
lineage)-likevirus; andB/Phuket/3073/
2013(B/Yamagata
lineage)-likevirus.
Based on CDC2022-2023 fornorthernhemisphere

2Anti-Pneumonia Vaccine
Type of
VaccinePneumococcal
Conjugate
Vaccine, 13valent(absorbed)

Description
Suspension
forintramuscular
injection in
pre-filled
syringe

ActiveSubstances
A sterile
solution ofsaccharidesof thecapsularantigens ofStreptococcus
pneumoniae
sero types
1,3,4,5, 6A,
6B, 7F, 9V,
14, 18C, 19A,
19F, and 23F

Dosage
0.5ml

No. of
Pax
508
Plantilla
and Job
Order
Personnel
in theCentral
Office;NCR andRegionIV-B
offices

1 Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating thecorresponding performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence
in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature,
unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A
statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid underevaluation liable for rejection. A statement either in the Bidder's statement of compliance or the supporting evidence that is found to be false
either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or
supplier liable for prosecution subject to the applicable laws and issuances.]

29

ELIGIBILITY REQUIREMENTS:
1.

The Service Provider must be a Department of Health(DOH)-recognized service provider with vaccines thatare registered with the DOH and Food and Drug
Administration (FDA);

2.

Must at least be five (5) years in operation;

3.

Must have catered similar projects in the past three (3)years with at least three (3) government and/or privatecompanies (corporate client), with certification of atleast satisfactory performance; and4.

Must be Platinum PhilGEPS member.

DELIVERABLES:
1.

The Service Provider must ensure the provision of atleast 3 to 5 Licensed Nurses/Medical Technologists, 1
Physician, and 1 Receptionist who shall administer thevaccination at the DOT-Makati City Office;2.

The Provider must ensure that the Medical Team shallcomply with the following:a.) Fully vaccinated against COVID-19 (e.g primary
vaccine plus the required two (2) booster doses;b.) Negative Antigen test results (nasal or throat swab)
before the start of the vaccination;c.) Medical certificate from their company physician
attesting that the medical staff is "Covid-19-Free"
based on their Health Declaration Form; andd.) Be in full PPE while performing the Vaccination.

3.

The Service Provider must submit the list of theMedical Team together with the photocopies of their
PRC licenses and DOH certificates to the DOT Medical
Clinic at least five (5) days before the administration of
vaccines;

4.

The implementation dates which will run for about 7
days on a staggered basis. This shall be set as agreed by
the service provider and the DOT through the Human
Resource Division (HRD), at least fifteen (15) days
upon issuance of the Notice to Proceed (NTP);
Below is the time frame for the conduct of the
Vaccination Program for Central Office, Regional
Offices IV-B and NCR:

30

Schedule
Estimated No. of
pax/day

Day
1

Day
2

Day
3

Day
4

Day
5

Day
6

Day
7

75

75

75

75

75

75

58

(subject to final
arrangement withthe service
provider)5.

A series of coordination meetings between the DOTHRD Medical Officer and the Service Provider must be
done before, during, and after the administration / testing.
The Service Provider must coordinate with the HRD five(5) days before the actual administration date;

6.

Consent forms shall be available to the DOT personnel
during the administration date;

7.

The Service Provider shall provide all the necessary
supplies, materials and equipment necessary for theadministration;

8.

The Service Provider shall be responsible for the disposalof all used supplies, materials for proper disposal inaccordance with DOH Health Care Waste Management
Manual;9.

A vaccination report should be submitted in hard and soft
copy to the DOT Medical Clinic before the release of theCertificate of Completion, and;10. Provider should submit a Vaccination Report based on
the requirements of DOT-Medical Clinic.
CONTRACT IMPLEMENTATION:
November to December 2022
PAYMENT PROCEDURE:
Government Procedure

Send-billarrangement.

Note: The payment shall be made based on the actual
number of vaccines availed and delivered during theimplementation period but should not exceed the total
contract price.

Conforme:_______________________________Name of Bidder’s/Representative___________________________
Signature_______________
Date

31

Section VIII. Checklist of Technical and
Financial Documents

32

Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE
Class “A” Documents
Legal Documents⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages)in accordance with Section 8.5.2 of the IRR;
Technical Documents⬜ (b) Statement of the prospective bidder of all its ongoing government and private
contracts, including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract to be bid(Annex “A”); and⬜ (c)Statement of the bidder’s Single Largest Completed Contract (SLCC) similar
to the contract to be bid (Annex “B”), except under conditions provided forin Sections 23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. 9184,
within the relevant period as provided in the Bidding Documents; and(Note: This statement shall be supported with certification of satisfactory
performance and end-user’s acceptance or official receipt(s) or sales
invoice issued for the contract; and⬜ (d)Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission;or
Original copy of Notarized Bid Securing Declaration (Annex “C”); and⬜ (e)Conformity with the Technical Specifications (please refer to Section VIIof the bidding documents), which may include production/delivery
schedule, manpower requirements, and/or after-sales/parts (please refer to
Section VI of the bidding documents); and⬜ (f)Original duly signed Omnibus Sworn Statement (OSS) (Annex “D”) and if
applicable, Original Notarized Secretary’s Certificate in case of acorporation, partnership, or cooperative; or Original Special Power ofAttorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.

Financial Documents⬜ (g) The prospective bidder’s computation of Net Financial Contracting Capacity(NFCC) (Annex “E”) or a committed Line of Credit from a Universal orCommercial Bank in lieu of its NFCC computation.

33

Class “B” Documents⬜ (h)If applicable, a duly signed joint venture agreement (JVA) (Annex “JVA”)
in case the joint venture is already in existence or duly notarized statementsfrom all the potential joint venture partners stating that they will enter into
and abide by the provisions of the JVA in the instance that the bid is
successful.

II. FINANCIAL COMPONENT ENVELOPE⬜ (a) Original of duly signed and accomplished Financial Bid Form (Annex “F”)
and⬜ (b) Original of duly signed and accomplished Price Schedule(s) (Annex “G”).

34