SUPPLEMENTAL / BID BULLETIN NO. 1
This Supplemental/Bid Bulletin is issued to all prospective bidders to clarify, modify
and/or amend items in the Bidding Documents as discussed and agreed during the PreBid Conference held on 22 July 2021 for the Procurement of Consulting Services for
the Research on Voluntourism (DOT-BAC-REI No. 2021-014).
The following clarifications are provided for the guidance and reference of theshortlisted bidders:
Listed are the questions andAnswers and Applied amendments
clarifications from the biddersin the Terms of Reference
1. The four (4) main deliverables are a)
1. Yes. Those are the four main
Summary Report of the research phase; b)deliverables for the project. And yes,
Regional Competitor Analysis of thethe comprehensive report with action
Philippines; c) Case studies on voluntourism
plan pertains to the voluntourism
in the Philippines; d) Voluntourism model formodel for the Philippines.
the Philippines. In section VII, item A, acomprehensive report with an action plan ismentioned. Does this refer to the fourthdeliverable – voluntourism model for thePhilippines?
2. In the listed deliverables, do the “summary 2. Yes. The summary report of thereport of the research phase” would mean aresearch phase pertains to theprogress update of the implementation ofprogress update of Project Phases 1Project Phases 1-3?
3.
3.The listed four (4) deliverables in Section
3. As mentioned previously, there areVII. Scope of Work and Deliverables do not
four (4) main deliverables in thisclearly correspond to the milestone
project: a) Summary report of thedeliverables as shown in Section IX. Payment
research Phase (Phases 1-3); b)
Schemes/Schedule. Please clarify which of the Regional Competitor Analysis of thefour (4) deliverables correspond to thePhilippines; c) Case studies onpercentage of payments as shown in the table voluntourism in the Philippines; and d)provided.
Voluntourism
modelfor
thePhilippines. Before starting with theMilestone%ofPaymentproject, the research team’s survey
Upon approval of20%
methodology, the sample size ofsurvey
respondents, and research design
methodology, theneed to be approved. The DOT
sample size ofrecommended 3 Phases for therespondents, andproject. Phase 1 will be dedicated toresearch design
developing the case studies that will be
Upon submission
20%
and acceptance of
thebasisinformulating
thethe report on thevoluntourism model for the Philippines
five (5)which will be done in Phase 2. Lastly,
voluntourism case
Phase 3 will be dedicated to writing thestudies
whole manuscript in which all theUpon submission
30%
findings will be finalized. This will
and acceptance ofPage 1 of 2

Listed are the questions andAnswers and Applied amendments
clarifications from the biddersin the Terms of Reference
includetheregionalcompetitor
the report on
findings andanalysis of the Philippines. We did notrecommendations
include a separate phase for thisfor Phase 2
output because we think that regional
Upon submission
30%
competitor analysis can be done
and acceptance ofsimultaneously with the others. Wethe final
expect to see the regional competitor
comprehensive
analysis in the final comprehensive
report andpresentation toreport.
the DOT
Total
100%
4. On Regional Competitor Analysis (two SEA
4. Yes. The use of a statistical model
countries vs. the Philippines), given theto conduct the competitor analysis ispossibility of availability and accessibility ofacceptable.
data, to conduct the analysis/assessment oncompetition, the selected consulting firm’s
study team may derive a statistical model tomake such analysis/assessment. Will this beacceptable?
5. On Section C. Survey Methodology, please 5. Yes. All costs incurred by DOTclarify: on Phase 1 of the study where OPMDEducation and/or other DOT
Education and/or other DOT authorized
authorized representatives in 1-2 ofrepresentatives to join 1-2 of the study
the site visits will be at DOT’s expense
team’s visits, it is assumed that all costs to be and is not included in the budget forincurred by the said OPMD-Education and/orthis project.
other DOT authorized representatives for thesaid activity shall be to the DOT’s expense
and is not included in the budget for thisassignment.
6. The TOR does not provide the expectation
6. Yes. The winning bidder may
date for the submission of the reports;
propose a project implementation
therefore, it is assumed that the bidder may
timeline which can include thepropose based on their analysis of the TOR’s
timeline of activities and thescope, deliverable, and projectsubmission of reports.
implementation timeline?
7. Yes. A time-stop will be applied
7. Please clarify the report review andapproval/acceptance process including theduring the review of reports and aturn-around period. It is assumed that a time- certificate of acceptance and notice tostop will be applied during the review ofproceed will be released by DOT.
reports and a certificate of acceptance of thesaid report with a notice to proceed to thesucceeding project implementation phase will
be released by the end-user/DOT?
This shall form an integral part of the Bidding Documents.
For the guidance and information of all concerned.
OIC-USEC. REYNALDO L. CHING
DOT-BAC Chairperson

July 28, 2021

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