SUPPLEMENTAL/BID BULLETIN NO. 1
This Supplemental/Bid Bulletin is issued to all prospective bidders to clarify, modify and/or amend
items in the Bidding Documents as discussed and agreed during the Pre-Bid Conference held on 26
February 2021 for the Procurement of DOT Janitorial Services (DOT-BAC-IB No. 2021-002).
A. Under Section VII. Technical Specifications of the Bidding Documents
I. Qualifications of Bidder
OLD PROVISION
1. The Bidder must be xxx.

NEW PROVISION
1. The Bidder must be xxx.

2. The Bidder must be duly registered with theSecurities and Exchange Commission (SEC)
and/or Department of Trade and Industry(DTI).

2. The Bidder must be duly registered with theSecurities and Exchange Commission (SEC)
and/ or the Department of Trade andIndustry (DTI), or the Cooperative
Development Authority (CDA), as thecase maybe.

3. The Bidder must be xxx.

3. The Bidder must be xxx.
4. The Winning Bidder must conduct drug

4. The Bidder must submit the latest Certificationfrom the accredited drug testing center on theconducted random drug testing to thepersonnel to be assigned to the DOT.

testing of its personnel prior to deployment
for a DOH-accredited testing facility. A
certification for this purpose must besubmitted. submit the latest Certificationfrom the accredited drug testing center on
the conducted random drug testing to thepersonnel to be assigned to the DOT.

5. The Bidder must submit at least three (3)client’s completed contracts from thegovernment or a private corporation to whom
the bidder has past contracts for the last three(3) years.

5. The Bidder must submit a certification ofsatisfactory of performance from at least
three (3) clients with completed contracts
from the government or a private
corporation to whom the bidder has past
contracts for within the last three (3)years.

6. The bidder must be amendable with the GPPB
guidelines in determining its administrative
costs; bidders may opt to bid with 10% higher
as long as within the labor laws, rules andregulations.

6. The bidder must be amendable with theGPPB
guidelines
indetermining
its
administrative costs; thus the bidders may
opt to bid with an administrative cost of atleast 10%.

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II. Duties and Responsibilities of the Service Provider
OLD PROVISIONNEW PROVISION

1. The Service Provider shall provide the required 1. The Service Provider shall provide the required
number of service personnel and project
number of service personnel, including andmanager/supervisors/lead-man in accordance
project manager/supervisors and assistantwith the scope of service/work, standards,
supervisor/lead-man in accordance with themethodology, approved janitorial plan andscope of service/work, standards,
manpower complement and deployment; andmethodology, approved janitorial plan andthe provided service personnel have undergomanpower complement and deployment. In
ne RTPCR Tests due to COVID-19 pandemic.
addition, all personnel must have a negative
COVID-19 RT-PCR test result at least 3 days
prior to deployment; and the provided
service personnel have undergone RTPCR
Tests due to COVID-19 pandemic.
2. The Service Provider shall assume xxx.

2. The Service Provider shall assume xxx.

3. The Service Provider must provide
certifications and/or proof of payment fromthe proper government agencies that it isreligiously paying the Social Security System,
Pag-lbig Fund, and Philhealth Insurance
contributions as mandated by law, as well as
income taxes (if applicable) of the employee tobe assigned at the DOT;

3. The Service Provider must provide
certifications and/or proof of payment fromthe proper government agencies that it isreligiously regularly paying the Social
Security System, Pag-lbig Fund, andPhilhealth Insurance contributions as
mandated by law, as well as income taxes (ifapplicable) of the employee to be assigned at
the DOT;

4. The Service Provider must have xxx.

4. The Service Provider must have xxx.

5. The Service Provider shall have xxx.

5. The Service Provider shall have xxx.

6. The Service Provider shall ensure xxx.

6. The Service Provider shall ensure xxx.

7. The bidder must provide xxx.

7. The bidder must provide xxx.

8. The Service Provider shall have xxx.

8. The Service Provider shall have xxx.

9. The Service Provider shall assume full
responsibility for any loss, damage or injury
caused to the DOT or its employees,
properties, or premises, arising from oroccasioned by the service personnel’s act oromission. This shall undergo the required
processes.

9. The Service Provider shall assume full
responsibility for any loss, damage or injury
caused to the DOT or its employees,properties, or premises, arising from oroccasioned by the service personnel’s act oromission, subject to due process. This shallundergo the required processes

10. The Service Provider shall suspend, lay-off,
10. The Service Provider shall suspend, lay-off,terminate and/or impose disciplinary measuresterminate and/or impose be responsible into the service personnel who shall commit animposing disciplinary measures or legal
offense on the DOT premises likesanctions to the against the service
theft/pilferage, damage or disruption,
personnel who shall commit an offense on
drunkenness/alcoholism, using prohibitedwithin the DOT premises (e.g. likePage 2 of 4

drugs, gambling, violence and possessing
firearms;

theft/pilferage, damage or disruption,drunkenness/alcoholism, using prohibiteddrugs, gambling, violence and possessingfirearms), subject to due process.

11. The Service Provider shall provide the required 11. The Service Provider shall provide theuniforms and identification cards (ID) to all
required uniforms and identification cards
janitorial service personnel. It shall be neat and(ID) to all janitorial service personnel. Itworn properly at all times by the serviceshall be neat and worn properly at all times
personnel during the performance of theirby the service personnel during theobligations;performance of their obligations. Inaddition, due to the COVID-19 pandemic,
all personnel are likewise required to wear
a minimum personal protective equipment,such as facemasks and faceshields.
12. The Service Provider shall assign xxx.

12. The Service Provider shall assign xxx.

13. The Service Provider shall require xxx.

13. The Service Provider shall require xxx.

14. The Service Provider shall xxx.

14. The Service Provider shall xxx.

15. The Service Provider shall ensure theavailability of a replacement service
personnel in case of an unscheduled absenceof its personnel;

15. The Service Provider shall ensure theavailability of a replacement service
personnel in case of an unscheduled absenceof its personnel;

16. The Service Provider shall absorb xxx.

16. The Service Provider shall absorb xxx.

17. The DOT reserves the right to demand theimmediate replacement of any service
personnel who may be found and considered
undesirable, incompetent by the end-user orwhose services shall be prejudicial to theinterests of the DOT. However, the servicepersonnel assigned shall only be allowed towork after they have been further screened
and accepted by the end-user. Likewise, theService Provider shall abide by the procedural
requirements of the Labor Code of thePhilippines;

17. The DOT reserves the right to demand theimmediate replacement of any service
personnel who may be found andconsidered undesirable, or incompetent by
the end-user or whose services shall be
prejudicial to the interests of the DOT.
However, the service personnel assigned
shall only be allowed to work after they
have been further screened and accepted bythe end-user. Likewise, the Service Provider
shall abide by the procedural requirementsof the Labor Code of the Philippines;

18. The Service Provider shall provide xxx.

18. The Service Provider shall provide xxx.

19.

The Service Provider shall xxx.

19. The Service Provider shall xxx.

B. Other Clarifications and Amendments
1. The bidders were also informed that a total of 313 days should be factored in computing the total bidprice.
2. One (1) Original and five (5) copies will be required for the submission of proposals.

Page 3 of 43. In case of tie or when two (2) or more bidders are determined and declared as Lowest Calculated andResponsive Bid (LCRB), the DOT BAC shall follow the Guidelines on the use of Non-discretionary/Nondiscriminatory Selection criteria as Tie-breaking Method issued by the GPPB thru Circular No. 06-2005.
4. Please refer to the attached additional form/template for the breakdown of your financial bid orproposal.
The contents of this Bid Bulletin shall form an integral part of the Bidding Documents.
For the guidance and information of all prospective bidders.

OIC-USEC. ROBERTO P. ALABADO IIIChairperson, Bids and Awards Committee
4 March 2021

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