SUPPLEMENTAL/BID BULLETIN NO. 2
Procurement of Consulting Services of for the Consumer Insights Survey ofTarget Markets(DOT-BAC REI No. 2020-009)
This Supplemental/Bid Bulletin No. 2 is issued to all shortlisted bidders to clarify, modify and/or amend itemsin the Bidding Documents as discussed and agreed during the Virtual Pre-Bid Conference held on 08 July 2020 for theaforementioned project. This shall form part of the Bidding Documents.
I.

The following portions of the Bidding Documents are hereby amended as follows:A.

Section VI. TERMS OF REFERENCE
II. Scope of Work, Deliverables and Budget Allocation
B. This study must gather and analyze information focused on the consequence of theCOVID-19 pandemic:
FROM
What are the impact on the pandemic tofemale tourism workers?

TO
What are the impact on the pandemic to female
tourism workers?

C. This study will be able to gather and analyze information from the emerging markets
such as, but not limited to:
FROM
What is the image/Perception ofAsia/SEA as a travel destination after theCOVID-19 lock-downs and quarantines?
How many from the market are willing totravel again and explore the region

TOImage/Perception of Asia/SEA as a travel
destination

E. The schedule of activities for the study is shown below:
TASK

TIMEFRAME FROMTIMEFRAME TO

1 week2 weeks

2 weeks

3 weeks

2 weeks

2 weeks

2 weeks

2 weeksQUALITATIVE

Discussion guide preparation

Project set-up and recruitment

Fieldwork

Preparation and submission of reportTASK

TIMEFRAME FROMTIMEFRAME TO

1 week

1 week

1 week

1 week

1 week

1 week2 weeks

3 weeks

1 week2 weeks

1 week2 weeks

1 week after submissionof all key market reports

1 week aftersubmission of all key
market reports

15 weeks

20 weeks/ 5 months

QUANTITATIVE

Questionnaire design/approval

Online questionnaire programming

Set-upFieldwork / Data collection

Data processing

Preparation and submission of reportComprehensive Report Submission

TOTAL

F. Survey Methodology
FROMTO

1. In-depth Interviews (IDIs) in the Philippines

1. In-depth Interviews (IDIs) in the Philippines

a. At least 2 IDIs per source market who area.

At least 2 IDIs per source market thatcurrently in the Philippines for either businesshave been to the Philippines for either

or vacation, must be a decision- maker on thebusiness or vacation, must be a decision

choice of travel destination.

maker on the choice of travel destination

VII. Criteria for Rating
FROM
1. Short listed bidders who will be declared 1.
compliant with the technical requirements on
the opening of bids may be required topresent their proposed campaign to themembers of the Bids and Awards Committee(BAC), and the Technical Working GroupTO
Short listed bidders who will be declaredcompliant with the technical requirementson the opening of bids may be required topresent their proposed campaign to themembers of the Bids and Awards
Committee (BAC), and the Technical(TWG), DOT officials and other tourism
stakeholders that the DOT will invite during
the pitch presentation

Working Group (TWG), DOT officials andother tourism stakeholders that the DOT
will invite during the pitch presentation ifnecessary.

VIII. Terms and Conditions

FROM
1. The DOT shall have xxx
2. All records are regarded xxx
3. There will be a xxx.

TO
1. The DOT shall have xxx
2. All records are regarded xxx
3 There will be a xxx.

4. The DOT reserves the right to changethese conditions from time to time as itsees fit and continued use of the site will
signify acceptance of any adjustment tothese terms

4. Neither party shall be liable to the otherfor any failure to perform any obligation
under any Agreement which is due to an
event beyond the control of such party
including but not limited to any Act of God,
terrorism, war, Political insurgence,insurrection, riot, civil unrest, act of civil ormilitary authority, uprising, earthquake,flood or any other natural or man- madeeventuality outside of our control, whichcauses the termination of an agreement orcontract entered into, nor which could havebeen reasonably foreseen
5.The DOT reserves the right to change these
conditions from time to time as it sees fit andcontinued use of the site will signify
acceptance of any adjustment to these terms.

II. The following clarifications are provided for the guidance and reference of the shortlisted bidders:

Listed are the questions and clarifications
from the bidders
1. Should we change sample of the in-depth
interviews with business/leisure travelers in thesource markets

2. For Qualitative and Quantitative Phases, do
we have to cover all markets listed in eachregion or can we scope it down only to the top
priorities?

3. Can we confirm that Qualitative andQuantitative are phases and therefore not tobe conducted simultaneously?

Answers and Applied amendments in the Terms ofReference
1. Revised the requirement under F. Survey
Methodology: Qualitative Phase to: At least 2 IDIs per
source market that have been to the Philippines for
either business or vacation, must be a decision
maker on the choice of travel destination
2. Agency can propose the most feasible and effectiveway to produce a comprehensive consumer insightreport. The Agency’s strategy will be part of theconsideration for selecting the Agency. However, thereport must cover all markets listed for each region.
The agency can determine the number ofrespondents that will be assigned for each location.
For example, for Western Europe, it needs to coverFrance, Germany, Austria, The Netherlands, andSwitzerland. However, the number of respondents foreach country will depend on the Agency’s strategy
and recommendation
3. No, these are not phases to be done chronologicallyand can be conducted simultaneously. The importantpart is that we meet the December 2020 deadline.
The agency can propose the most feasible andeffective way to achieve a comprehensive consumer
insight report within the timeline.

4. Can travel for business include expats basedhere?

4. Yes

5. Can travel for leisure include those with
Filipino descent but are now nationals of thesource market?
6. Can the profile be directly lifted from the CVs
that have been submitted during eligibility
round, or this has a different format?
7. Are we allowed to commission and oversee athird party to fulfill a part of the project, i.e.
online data gathering?

5. Yes.

6. Yes.

7. Yes, but the budget in the TOR includes all expenses
and cost. DOT will not reimburse any additional
expense.

III. On the Pitch Presentation

Shortlisted bidders who will be declared “passed” during the opening of Technical Bids on 22 July 2020 will
be required to present their proposed campaign to the BAC-TWG on 23 July 2020 via MS Teams from 10:00
am onwards, as part of the Technical Bid Evaluation.

A maximum of thirty (30) minutes will be given for each agency for its presentation and ten (10) minutes forthe question and answer portion with the BAC TWG.

Shortlisted bidders are requested to submit three (3) sets of print-outs and flash drive of their presentation,
to be included in their technical and financial bid submission on 22 July 2020.

For the guidance and information of all concerned.

ASEC. ROBERTO P. ALABADO III
DOT-BAC Chairperson

15 July 2020