INVITATION TO BID (IB)
(DOT-BAC IB No. 2019-016)
The Department of Tourism – Bids and Awards Committee (DOT-BAC), invites PhilGEPS registeredsuppliers/contractors to bid for the hereunder project:
Name of Project:

Procurement of Service Provider for the Booth Design,
Set-Up, and Dismantling of the Philippine Booth at theThailand International Travel Fair (TITF) 2019

Brief description of the Project:

Services of a company engaged in the business of designing,
set-up and dismantling of booths for travel and consumer
fairs for the Philippine Stand at the TITF 2019

Approved Budget for theContract:

Thirty Thousand US Dollars (US$30,000.00) or its
Philippine peso equivalent inclusive of taxes

Contract Duration:

One Week

Prospective bidders should have experience in undertaking a similar project within the last three(3) years with an amount of at least 50% of the proposed project for bidding. The Eligibility
Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary“pass/fail” criteria. Post-qualification of the lowest calculated bid shall be conducted.
All particulars relative to Eligibility Check, Preliminary Examination of Bids, Bid Security,
Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Awardof Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rulesand Regulations (IRR).
The complete schedule of activities is listed, as follows:Activities

Schedule

1. Issuance and availability of Bidding Documents

2. Pre-bid Conference(Skype Account Name:dot-bac)

3. Deadline for Request for Clarification(dotbac.secretariat@yahoo.com)
4. Issuance of Supplemental / Bid Bulletin
5. Deadline of Submission and Receipt of Bids

6. Opening of Bids / Eligibility Check(Skype Account Name: dot-bac)July 4 to 24, 2019 (8:00 a.m. to 5:00 p.m.)
July 25, 2019 (until 9:00 a.m. only)
4th Floor, DOT Building, No. 351 Sen. Gil Puyat Ave.,
Makati City
July 12, 2019(10:30 a.m Philippine time)
4th Floor Conference Room, DOT Building, No. 351 Sen.
Gil Puyat Ave., Makati City
Until July 15, 2019
July 18, 2019
on or before July 25, 2019
until 9:00 a.m. only (Philippine time)
4th Floor, DOT Building, No. 351 Sen. Gil Puyat Ave.,
Makati City
July 25, 2019(10:30 a.m. Philippine time)
4th Floor Conference Room, DOT Building, No. 351 Sen.
Gil Puyat Ave., Makati City

Bid Documents may be obtained at the DOT-BAC Secretariat c/o Ms. Maria Alma O. Almazan., at the 4th Floor,
DOT Building, No. 351 Sen. Gil Puyat Ave., Makati City (Tel. Nos. 459-5200 to 30 loc. 425) upon payment ofnon-refundable fee of Five Thousand Philippine Pesos (PhP5,000.00) or its equivalent in US$, to the DOT
Cashier, Ground Floor, DOT Building, No. 351 Sen. Gil Puyat Ave., Makati City OR deposited to:Account Name
Account Number
Beneficiary’s Bank

Department of Tourism - Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)Bank BranchAddress
Swift CodeF. Zobel Branch
809 J. P. Rizal corner F. Zobel St., Makati City, Philippines
DBPHPHMM

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement
System (PhilGEPS) and the website of the Philippine Department of Tourism, provided that Bidders shall pay thenon-refundable fee for the Bidding Documents not later than the submission of their bids.
Bidders are advised to e-mail (dotbac.secretariat@yahoo.com) a scanned copy of the deposit slip as proof ofpayment.
Bids shall be submitted in sealed envelopes labeled Technical Envelope and Financial Envelope addressed tothe undersigned.
The DOT reserves the right to reject any and all bids, declare a failure of bidding at any time prior to the contract
award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract
shall be entered into as a result of the bidding. Likewise, the DOT may waive any minor defect therein and accept
the offer most advantageous to the government. Further, the DOT assumes no responsibility whatsoever tocompensate or indemnify bidders for any expenses incurred in the preparation of the bid.
Approved by:

ASEC. ROBERTO P. ALABADO III
DOT-BAC Chairperson
Date of Postings:
Phil-GEPS website: July 4 to July 25, 2019
DOT website: July 4 to July 25, 2019
DOT Bulletin Board: July 4 to 25, 2019