SUPPLEMENTAL/BID BULLETIN NO. 1
Procurement of Services of a Tour Operator for the 21st World Travel and Tourism Council(WTTC) Global Summit Tour Requirements.
(DOT-BAC REI NO. 2022-003)
This Supplemental/Bid Bulletin No. 1 is issued to all prospective bidders to clarify, modify and/or amend items inthe Bidding Documents and Technical Specifications as discussed and agreed during the Virtual Pre-Bid Conference held on 15 February 2022 for the aforementioned project. This shall form part of the Bidding Document.
I.

INVITATION TO BID(FROM)Old Provision
Page 8 of 52(TO)
New Provision
Page 8 of 52xxx

xxx

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before 28 February2022, 09:00 a.m. Late bids shall not be accepted.

7. Bids must be duly received by the BAC Secretariat
through manual submission at the office address indicatedbelow on or before 01 March 2022, 9:00 a.m. Late bids
shall not be accepted.

xxx

xxx

9. Bid opening shall be on 28 February 2022 at
10:30 a.m. at the given address below. Bids will beopened in the presence of the bidder’s representatives who choose to attend the activity. xxx

9. Bid opening shall be on 01 March 2022 at 10:30 a.m. at
the given address below. Bids will be opened in the presence of the bidder’s representatives who choose to attend
the activity. xxx

10. xxx

The following provisions shall be added:
10. All documents shall be current and updated and any
missing document in the checklist is a ground for outright
rejection of the bid. Bidder shall submit one (1) original
and five (5) photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised
to follow the arrangement in the checklist when placed in
an Envelope, with documents bounded, tabbed and labeled accordingly.
11. The DOT reserves the right to reject any and all bidsxxx
xxx

II. SCHEDULE OF REQUIREMENTS(FROM)Old Provision
Page 28 of 52(TO)New Provision
Page 28 of 52xxx

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Bid Bulletin No. 1 – Procurement of Services of a Tour Operator for the 21st WTTC Global Summit Tour Requirements(Pre-Bid Conference on 15 Feb. 2022)

2. Investment Tour of Clark, Pampanga

2. Clark Investment Tour and New Clark City (Tarlac)

III. TECHNICAL SPECIFICATIONS(FROM)Old Provision
Pages 32 - 34 of 52
1. Complimentary (Incentivized) Manila Heritage
Tour

Pre-Event Run: xxx
Actual Run: xxx(TO)
New Provision
Pages 32 - 34 of 52
1. Complimentary (Incentivized) Manila Heritage Tour
Pre-Event Run: xxx
Actual Run: xxx
The following provisions shall be added:
The Clark Investment Tour will be renamed as Clark Investment Tour and new Clark City (Tarlac)
Attached are the proposed itineraries of the following:• Manila Heritage Tour• Clark Investment Tour and New Clark City (Tarlac)
Prospective Bidders are required to observe and adhere
to the specific requirements indicated in the itineraries(e.g. routes, meal arrangements and setup, etc.)
There will be no more culinary demonstrations during
the Investment tour of Clark, Pampanga. The lunch andsnacks will be sponsored by LIPAD Corp. and BCDA, so
no need to include costs in the bid offers.

xxx

xxx

2. Investment Tour – Clark, Pampanga
Page 36-38 of 52

2. Clark Investment Tour and New Clark City (Tarlac)
Page 36-38 of 52

ITINERARIES AND HANDLING
1. Tour Programs
xxx

ITINERARIES AND HANDLING
1.

Tour Programsxxx

The following provisions shall be added:
The Clark Investment Tour will be renamed as Clark Investment Tour and new Clark City (Tarlac)
Attached are the proposed itineraries of the following:• Manila Heritage Tour• Clark Investment Tour and New Clark City (Tarlac)
Prospective Bidders are required to observe and adhere
to the specific requirements indicated in the itineraries(e.g. routes, meal arrangements and setup, etc.)
There will be no more culinary demonstrations during
the Investment tour of Clark, Pampanga. The lunch and_____________________________________________________________________________________________________________
Page 2 of 5
Bid Bulletin No. 1 – Procurement of Services of a Tour Operator for the 21st WTTC Global Summit Tour Requirements(Pre-Bid Conference on 15 Feb. 2022)snacks will be sponsored by LIPAD Corp. and BCDA, sono need to include costs in the bid offers.
2.

Information, Education and Communication (IEC) Materials
xxx

2.

Information, Education and Communication (IEC)
Materials
xxx

The following provisions shall be added:
DOT shall provide the standard destination brochures (e.g., Manila, Pampanga) to be given to thetour participants. The winning bidder will provide
the IEC materials for the specific tour sites to bevisited.
3.

Transportation
xxx
xxx
xxx
4. Vehicles should only be from the 2018
model and up (Vehicle’s OR/CR to be presented during the vehicle inspection)
xxx
xxx

3.

Transportation
xxx
xxx
xxx
4. Vehicles’ model year should only be from 2016
model and up (Vehicle’s OR/CR to be presented during the vehicle inspection)
xxx
xxx

Page 41 of 52

Page 41 of 52

GENERAL REQUIREMENTS

GENERAL REQUIREMENTS

xxx
2. Professional fees, meals, accommodations,Covid19 RT-PCR tests/border antigen tests, PPES
and other miscellaneous fees of drivers, tours
guides, coordinator and assigned personnel. Assigned personnel must be fully vaccinated (vaccination cards/ DOH vaccination certificates will berequired). Copies of Vaccination cards together
with a negative RT-PCR test result to the WTTC
Tours Committee at least 24 hours prior to the trip.
xxx
xxx
xxx
xxx
xxx

Page 44 of 52xxx
2. Professional fees, meals, accommodations, Covid19 RTPCR tests/border antigen tests, PPES and other miscellaneous fees of drivers, tours guides, coordinator and assigned
personnel of the winning bidder (only). Assigned personnel must be fully vaccinated (vaccination cards/ DOH
vaccination certificates will be required). Copies of Vaccination cards together with a negative RT-PCR test result to the WTTC Tours Committee at least 24 hours prior
to the trip.
xxxx
xxxx
xxxx
xxxx
xxxx
The following provisions shall be added:
8. Any spillover/excess number of tour participants(above maximum number) joining any of the tour programs will have to be pre-approved by the WTTC Philippine NOC.
Page 44 of 52

ADDITIONAL TECHNICAL REQUIREMENTS

ADDITIONAL TECHNICAL REQUIREMENTS

xxx

xxx

1. Bidders should submit a budget bid proposal thatreflects the cost of tours, activities, and logisticalrequirements. The WTTC NOC-imitated sponsorships (hosted/discounted) will be deducted from

1. Bidders should submit a budget bid proposal that reflects thecost of tours, activities, and logistical requirements. The WTTCNOC-imitated sponsorships (hosted/discounted) will be deducted from the bid amount of billing. Thus, the tour operator will_____________________________________________________________________________________________________________
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Bid Bulletin No. 1 – Procurement of Services of a Tour Operator for the 21st WTTC Global Summit Tour Requirements(Pre-Bid Conference on 15 Feb. 2022)

the bid amount of billing. Thus, the tour operator
will bill DOT based on the individual cost and actual
number of participants subject to minimum guarantee.
xxx

bill DOT based on the individual cost and actual number of participants subject to minimum guarantee.
Any spillover/excess number of tour participants (abovemaximum number) joining any of the tour programs will
have to be pre-approved by the WTTC Philippine NOC.
xxx

3.

Provide an itinerary, without additional cost toWTTC NOC, in case of rain, typhoon, andother unforeseen or fortuitous events.

3.

Provide an itinerary, without additional cost to WTTCNOC, in case of rain, typhoon, and other unforeseen
or fortuitous events. Said alternative itinerary should
be within their original bid price.

4.

Provide a tour package price on a “1) per pax
basis and 2) a total package cost

4.

Provide a tour package price on a “1) per pax basis
and 2) a total package cost based on the targetmaximum number of participants.

Page 45 of 52

Page 45 of 52

PERSONNEL REQUIREMENTS FOR THE TOURS
AND TOUR DESKSPERSONNEL REQUIREMENTS FOR THE TOURS AND
TOUR DESKS

xxx
xxx
xxx

xxxxxx
xxx
The following provisions shall be added:

Page 47 of 52

4. Tour desk shall be made available at the official (delegates) hotels from April 17 to 23, 2022.
Page 47 of 52

TOUR DOCUMENTATION AND TERMINAL REPORTTOUR DOCUMENTATION AND TERMINAL REPORTxxx
2. A Same Day Edit (SDE) video will be submitted
to the WTTC Tours Committee for showing duringthe function/event. Length of video shall be discussed and agreed upon by the winning bidder andthe WTTC NOC through the Tours Committee.

xxx
2. A Same Day Edit (SDE) video will be submitted to theWTTC Tours Committee for showing during the function/event. The SDE video should be 2-3 minute long, with
raw footage and images to be submitted to the WTTC ToursCommittee.
SDEs should be provided for the actual runs of the Manila
Heritage Tour and the Investment Tour of Clark.

xxx

xxx
The following provisions shall be added:
4. The WTTC Tours Committee will supply the feedback forms. Once filled up by the tour participants, thewinning bidder should record the responses and include it in the Terminal Report. The gilled-out forms
should be returned to the Tours Committee for verification.

IV. OTHER MATTERS(FROM)Old Provision
APPROVED BUDGET FOR THE CONTRACT (ABC)(TO)
New Provision
APPROVED BUDGET FOR THE CONTRACT (ABC)_____________________________________________________________________________________________________________
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Bid Bulletin No. 1 – Procurement of Services of a Tour Operator for the 21st WTTC Global Summit Tour Requirements(Pre-Bid Conference on 15 Feb. 2022)

The total amount ABC for the tours is TWO MILLION
EIGHTY-TWO
THOUSANDPESOES(PhP2,082,000.00) xxx

The total amount ABC for the tours is TWO MILLION EIGHTYTWO THOUSAND PESOES (PhP2,082,000.00) xxx

xxx
2. Clark Investment Tour (including simulation run):Target number is 100 pax (investors, liaison officers, security officers, DOT Organizing Committee
officials and staff ,DOT Region III, partner agencies
and organizations), with a guaranteed number of60 pax (simulation plus actual tour).
xxx

xxx
2. As mentioned in the pre-bid conference, correction on
the target number of pax for the Clark Investment tour, as
specified below:
Clark Investment Tour (including simulation run): Target number is 80 pax (investors, liaison officers, security officers, DOT Organizing Committee officials andstaff ,DOT Region III, partner agencies and organizations), with a guaranteed number of 40 pax (simulation
plus actual tour).
xxx

All unamended portions of the Bidding Documents and related documents shall remain in effect and the same.
Please refer to the attached revised documents to support the changes in the Bidding Documents:•••

Revised Technical Specifications
Proposed Itinerary of Manila Heritage Tour
Proposed Itinerary of Clark Investment Tour and New Clark City (Tarlac)

For the guidance and information of all concerned.

ATTY. REYNALDO L. CHING
OIC- Undersecretary and Chairperson
Bids and Awards Committee
Department of Tourism
22 February 2022_____________________________________________________________________________________________________________Page 5 of 5
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