SUPPLEMENTAL/BID BULLETIN NO. 2
This Supplemental/Bid Bulletin is issued to all prospective bidders to clarify, modify
and/or amend items in the Bidding Documents for the “Procurement of Fuel(Diesel/Gasoline) with a Fuel Card Technology/System for the Department of TourismMotor Vehicle for CY 2023 (2nd Posting) (DOT-BAC-IB NO. 2022-020), as follows:

I. Under Section VII. Technical Specifications
OLD PROVISION
III. Minimum Requirements

NEW PROVISION
III. Minimum Requirements

1. The Service Provider shall have a web- 1.
based program for data tracking ormonitoring reflecting the monthlypurchases in which the DOT point
personnel will be given access;The Service Provider shall have a webbased program for data tracking ormonitoring reflecting the monthly
purchases in which the DOT point
personnel will be given access;2. The Service Provider shall provide the 2. The Service Provider shall provide theDOT-CO with at least one (1)DOT-CO with at least one (1)Administrative Fuel Card to be used andAdministrative Fuel Card to be used andmanaged exclusively by DOT – Generalmanaged exclusively by DOT – General
Services Division (GSD);
Services Division (GSD). The use ofadministrative card shall be in accordancewith the terms & conditions set by theprovider;
3. The Service Provider shall provide theDOT-CO service vehicle/s the specificfuel card/s containing the following
information:a. Card Number
b. Office Namec. Vehicle details (type of vehicle andplate/conduction sticker number)d. Product restriction (type of fuel,allocation and frequency of services)

3. The Service Provider shall provide theDOT-CO service vehicle/s the specific fuelcard/scontaining
thefollowing
information:a. Card Number
b. Office Namec. Vehicle details (type of vehicle andplate/conduction sticker number)d. Product restriction (type of fuel, allocationand frequency of services)

4. The Service Provider shall provide 4. The Service Provider shall provide
additional fuel card upon written request
additional fuel card upon writtenfrom the DOT-CO under the same terms
request from the DOT-CO under theand conditions;same terms and conditions;5. The Service Provider service station shall 5. The Service Provider service station shallload fuel only to the motor vehicle
load fuel only to the motor vehicle
indicatedinthefuelcard
indicatedinthefuelcard

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(plate/conduction sticker number, fueletc.) and no excess shall be allowed
outside the maximum allocation;(plate/conduction sticker number, fueletc.) and no excess shall be allowed
outside the maximum allocation;

6. A transaction slip/receipt/invoice shall 6. A transaction slip/receipt/invoice shall be
be issued every time fuel is withdrawn;issued every time fuel is withdrawn;
7. The Service Provider shall issue accurate 7. The Service Provider shall issue accurateStatement of Account/Billing Statement
Statement of Account/Billing Statement
consistent with the receipt/invoice
consistent with the receipt/invoice
issued by the service station, within one
issued by the service station, within one(1) day after the cut-off for processing of(1) four (4) days after the cut-off forpayment;
processing of payment;
8. The Service Provider shall conduct an 8. The Service Provider shall conduct an
end-user orientation on the use of Fuelend-user orientation on the use of FuelCards upon delivery. The orientation
Cards upon delivery. The orientation
schedule shall be coordinated with theschedule shall be coordinated with theGeneral Services Division;
General Services Division;
9. The Service Provider shall ensure that 9. The Service Provider shall ensure that thethe fuel card transaction slip/s
fuel card transaction slip/s accurately
accuratelyreflect/s
thefuelreflect/s the fuel consumption per fuelconsumption per fuel card; andcard; and10. The payment shall be processed upon 10. The payment shall be processed uponreceipt of the Service Provider’sreceipt of the Service Provider’sStatement of Account/Billing Statement
Statement of Account/Billing Statement
on a monthly basis.
on a monthly basis.
All unamended portions of the Bidding Documents shall remain the same.
This Supplemental/Bid Bulletin shall form an integral part of the Bidding Documents.
For the guidance and information of all concerned.

ASEC. REYNALDO L. CHING
Chairperson, Bids and Awards Committee
Department of Tourism

03 January 2023

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