INVITATION TO BID (IB)
(DOT-BAC IB No. 2019-031)
The Department of Tourism – Bids and Awards Committee (DOT-BAC), invites PhilGEPS registeredservice providers to bid for the hereunder project:
Name of Project:

Procurement of Ground Handling/Tour Operator
Services for the Euro Mega Trip to the Philippines on
December 9 to 15, 2019

Brief description of the Project:

DOT-accredited local tour operator engaged in the businessof providing domestic air tickets, tours, and groundhandling services.

Approved Budget for theContract:

Lot#1 PhP1,343,540.00 (Transportation,Accommodation, Meals, Tour Guide and Communication
Expenses
Lot#2 PhP924,268.40 (Fam Tour-Manila-SiargaoCebu)
Lot#3 PhP766,370.00 (Fam Tour-Manila-AlbaySorsogon-Manila)
Lot #4 PhP752,057.90 (Fam Tour-Manila-Puerto
Princesa-El Nido-Manila)
Lot #5 PhP746,529.30 (Fam Tour-Manila-BoholDumaguete-Cebu)
Lot #6 PhP167,970.00 (Second Call Accommodation andFarewell Dinner)
Total ABC: Four Million Seven Hundred Thousand
Seven Hundred Thirty-Five Philippine Pesos and60/100 (PhP4,700,735.60)

Contract Duration:

December 9 to 15, 2019

Prospective bidders should have experience in undertaking a similar project within the last three(3) years with an amount of at least 50% of the proposed project for bidding. The Eligibility
Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary“pass/fail” criteria. Post-qualification of the lowest calculated bid shall be conducted.
All particulars relative to Eligibility Check, Preliminary Examination of Bids, Bid Security,Performance Security, Pre-Bid Conference(s), Evaluation of Bids, Post-Qualification and Award ofContract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rulesand Regulations (IRR).
The complete schedule of activities is listed, as follows:
Activities
1.

Issuance and availability of Bidding
Documents

2. Pre-bid Conference
3. Deadline for Request for Clarification
4. Issuance of Supplemental / Bid Bulletin
5. Deadline of Submission and Receipt of Bids

Schedule
27 October 2019 to 15 November 2019 (8:00a.m. to 5:00 p.m.)
18 November 2019 (until 9:00 a.m. only)
4th Floor, DOT Building, No. 351 Sen. Gil Puyat
Ave., Makati City
04 November 2019 (10:00 a.m.)
4th Floor Conference Room, DOT Building, No.
351 Sen. Gil Puyat Ave., Makati City
Until 08 November 2019
On or before 11 November 2019
on or before 18 November 2019 (until 9:00a.m.)6. Opening of Bids / Eligibility Check

4th Floor, DOT Building, No. 351 Sen. Gil Puyat
Ave., Makati City
18 November 2019 (10:00 a.m.)
4th Floor Conference Room, DOT Building, No.
351 Sen. Gil Puyat Ave., Makati City

Bidding Documents may be obtained at the DOT-BAC Secretariat, c/o Ms. Maria Alma O. Almazan.,
at the 4th Floor, DOT Building, No. 351 Sen. Gil Puyat Ave., Makati City (Tel. Nos. 8459-5200 to 30loc. 425) upon payment of non-refundable fee of:Lot #1 ONE THOUSAND PHILIPPINE PESOS (PhP1,000.00)
Lot #2 EIGHT HUNDRED SEVENTY-FIVE PHILIPPINE PESOS (PhP875.00)
Lot #3 EIGHT HUNDRED SEVENTY-FIVE PHILIPPINE PESOS (PhP875.00)
Lot #4 EIGHT HUNDRED SEVENTY-FIVE PHILIPPINE PESOS (PhP875.00)
Lot #5 EIGHT HUNDRED SEVENTY-FIVE PHILIPPINE PESOS (PhP875.00)
Lot #6 FIVE HUNDRED PHILIPPINE PESOS (PhP500.00)
to the DOT Cashier, Ground Floor, DOT Building, No. 351 Sen. Gil Puyat Ave., Makati City:
It may also be downloaded free of charge from the website of the Philippine Government ElectronicProcurement System (PhilGEPS) and the website of the Philippine Department of Tourism,
provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than
the submission of their bids.
Bids shall be submitted in sealed envelopes labeled Technical Envelope and Financial Envelope
addressed to the undersigned.
The DOT reserves the right to reject any and all bids, declare a failure of bidding at any time prior
to the contract award, or not to award the contract, without thereby incurring any liability, andmake no assurance that a contract shall be entered into as a result of the bidding. Likewise, theDOT may waive any minor defect therein and accept the offer most advantageous to thegovernment. Further, the DOT assumes no responsibility whatsoever to compensate or indemnify
bidders for any expenses incurred in the preparation of the bid.
Approved by:

ASEC. ROBERTO P. ALABADO III
DOT-BAC Chairperson

Date of Postings:
PhilGEPS website: October 27 to November 18, 2019
DOT website: October 27 to November 18, 2019
DOT Bulletin Board: October 27 to November 18, 2019