INVITATION TO BID FOR THE
Supply and Delivery of Two (2) Units of Brand New
Motor Vehicle for the Department of Tourism Region
IVB- MIMAROPA
1.

The Department of Tourism (DOT) Regional Office IV-B (MIMAROPA), throughthe General Appropriations Act (GAA) Continuing Funds 2021 intends to apply thefollowing sum of FOUR MILLION SIXTY-FIVE THOUSAND PESOS (PHP4,065,000.00), inclusive of applicable taxes, being the Approved Budget for Contract(ABC) for the “Supply and Delivery of Two (2) Units of Brand NewMotor Vehiclefor the Department of Tourism Region IV-B (MIMAROPA)” with ProjectIdentification No. DOT IV-B BAC IB-2022-001.
Lot
No.
12ITEMSOne (1) unit of Brand New Multipurpose
Passenger Vehicle (Van)
One (1) unit of Brand New Motor vehicle(hatchback)
TOTAL

Approved Budget for theContract (ABC) per Lot:
PhP3,000,000.00
PhP1,065,000.00
PhP4,065,000.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.
2.

The DOT-Regional Office IV-B (MIMAROPA) now invites bids for the above
Procurement Project. Delivery of the Goods / Services is required within fifteen (15)calendar days from the receipt of the Notice to Proceed (NTP). Bidders should havecompleted, within three (3) years from the date of submission and receipt of bids, acontract similar to the Project. The description of an eligible bidder is contained in
the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using anon- discretionary “pass/fail” criterion as specified in the 2016 revised
Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, ororganizations with at least sixty percent (60%) interest or outstanding capital stock
belonging to citizens of the Philippines, and to citizens or organizations of a country
thelaws or regulations of which grant similar rights or privileges to Filipino citizens,pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from the DOT-Regional Office
IV-B (MIMAROPA) Bids and Awards Committee (BAC) Secretariat through thecontact details given below and inspect the Bidding Documents as posted on thewebsites of the DOT and the Philippine Government Electronic Procurement System(PhilGEPS) during office hours.
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A complete set of Bidding Documents may be acquired by interested Bidders on 18October 2022 to 04 November (8:00 am to 5:00 pm) and until 9:00 in themorning of 07 November 2022 from the address given below and upon paymentof the applicable fee for the Bidding Documents to the DOT- MIMAROPA Cashierlocated at the DOT Regional Office IV-B (MIMAROPA,) 2/F, 351 DOT Bldg. Sen. Gil
Puyat Avenue, Makati City in the amount stated in the table below:
Lot
No.
12ITEMSOne (1) unit of Brand New
Multipurpose Passenger
Vehicle (Van)
One (1) unit of Brand New
Motor vehicle (hatchback)Approved Budget for theContract (ABC) per Lot:

Bid Documents Fee

PhP3,000,000.00

PhP3,000.00

PhP1,065,000.00

PhP2,000.00

It may also be downloaded free of charge from the website of the Philippine
GovernmentElectronic Procurement System (PhilGEPS) and the website of DOTRegion IV-B (MIMAROPA), provided that bidders shall pay the non-refundable fee
for the Bidding Documents not later than the submission of its bids.
6.

The DOT-Regional Office IV-B (MIMAROPA) will hold a Pre-Bid Conference on25 October 2022 at 10:00 in the morning which shall be open to prospectivebidders. The prospective bidders intending to participate via Zoom are advised to send
their email addresses to DOT- Regional Office IV-B (MIMAROPA) BAC Secretariat
official email (dot4b.bacsecretariat@gmail.com) no later than 24 October 2022,
3:00 pm.

7.

Bids must be duly received by the BAC Secretariat through manual submission
on or before 07 November 2022, 9:00 in the morning at the office address indicatedbelow. Late bids shall not be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms andin the amount stated in ITB Clause 14.

9.

Bid opening shall be on 07 November 2022 at 2:00 in the afternoon at the given
address below. Bids will be opened in the presence of the bidder’s representatives whochoose to attend the activity.
Prospective bidders who are interested in joining the opening of bids must send thefollowing details to the BAC Secretariat (e-mail at dot4b.bacsecretariat@gmail.com)
not later than 5:00 in the afternoon of 04 November 2022 with the following details:
Subject: Attendees to the Bid Opening of MVs
Body:• Name of Representative(s) (maximum of two): ______________________• Company Name: ______________________________________________• Email Address(es): ____________________________________________• Contact No(s).: _______________________________________________

2|Page10. All documents shall be current and updated and any missing document in the checklist
isa ground for outright rejection of the bid. Bidder shall submit one (1) original andthree (3) duly certified photocopies of the first and second components of its bid in sealed
envelopes.

For the legal documents that are required to be posted in the place of business, theProspective Bidders may submit the CERTIFIED TRUE COPY of the same, provided
that these will be presented during the post-qualification process.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangementin the checklist when placed inside the envelope, with documents bounded, tabbed, andlabeled accordingly. The envelope for the first component shall be labeled:
TECHNICAL PROPOSAL while the second component shall be labeled:
FINANCIAL PROPOSAL. The envelopes shall be signed and sealed upon
submission to the BAC Secretariat and shall be opened during the bid opening.
The second envelope (FINANCIAL PROPOSAL) shall be returned to the bidder
unopened immediately after the bid opening in the event that the bidder fails thetechnical evaluation.
11.

The DOT-Regional Office IV-B (MIMAROPA reserves the right to reject any andall bids, declare a failure of bidding, or not award the contract at any time prior tocontract award in accordance with Sections 35.6and 41 of 2016 revised IRR of RA
No. 9184, without thereby incurring any liability to the affected bidder or bidders.

12.

For further information, please refer to:
MS. SHEILA O. PINEDABAC Secretariat
Department of Tourism- MIMAROPA
351 Senator Gil Puyat Avenue, Makati
CityEmail Address: dot4b.bacsecretariat@gmail.com
Telephone: (02) 8459-5200 loc. 21013.

You may visit the following websites:
For downloading the Bidding Documents: www.tourism.gov.ph/www.philgeps.gov.ph
17 October 2022
MA. ELIZABETH C. VIRAYBAC Chairperson

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