SUPPLEMENTAL/BID BULLETIN NO. 1
This Supplemental/Bid Bulletin No. 1 is issued to all prospective bidders to clarify,
modify and/or amend items in the Bidding Documents as discussed and agreed during thePre-Bid Conference held on 19 October 2021 for the Procurement of Services of an
Event Management Company for Anilao Underwater Shootout 2021 Events andCollaterals (DOT-BAC IB 2021-013), as follows:
I.

Under Section VII. Technical Specifications
OLD PROVISIONAwarding Ceremony

NEW PROVISIONAwarding Ceremony

Date: December 5, 2021
Time: 6:00 – 8:00 PM

Date: December 5, 2021
Time: 6:00 – 8:00 PM

Program includes the following:
Welcome Remarks by DOT Official(Live shoot with stream via Zoom)
Awarding Ceremony (Live shoot withstream via Zoom)

Program includes the following:
Welcome Remarks by DOT Official(Live shoot with stream via Zoom)
Awarding Ceremony (Live shoot withstream via Zoom)

1.
2.
3.
4.

X
X
X
Provideservicesofon-sitetechnical staff to implement
hybrid press conference set-up;
5. X
6. X
7. X
8. X
9. X
10. X
II.

1.
2.
3.
4.

X
X
X
Provideservicesofon-site
technical staff to implement
hybridpress
conference
awarding ceremony set-up;
5. X
6. X
7. X
8. X
9. X
10. X

The following amendments and clarifications are provided for theprospective bidder(s) guidance and reference:Queries
1. Is there a need to set up camera
equipment for the livestreaming ofunderwater photo workshops?

Response
The competition judges will use theirown devices for the workshops. Events
management
team
canfacilitate
livestreaming to Facebook and YouTube
remotely through an online videoconferencing platform. As stated in theTechnical Specifications, events teammust
alsoconductpre-event
orientation, technical run through, andother pre-broadcast requirements toensure smooth flow of webinars.

2. Will all the competition judges bepresent on site?

On-site participation of the five (5)competition judges will depend on thePage 1 of 4

3. Can we request for samples of thepromotional materials?

lifting of travel restrictions and theiravailability. Should the DOT be able tosecure special visas for all competition
judges who will be coming fromoverseas, all competition judges will bepresentonsite.
However,theorganizing committee has also madearrangements
toallow
virtualparticipation for competition judges
who will not be able to be physicallypresent.
The end-user does not have existing
stock of the required promotional
materials. Bidders may use thestandard specifications indicated in thescope of work as guide for preparing
samples.

4. Where is the venue?
Registration and Submission of EntriesoSolitude Acacia Resort has been
identified (through separate
competitive bidding for a tour
operator / ground handler) as
the main venue for registrationand submission of entries. The
resort will also house thecompetitionjudgesandorganizing team. There will also
be satellite registration andentry submission sites to be set
up in partner dive resorts withintheMabiniarea(tobedetermined by the Mabini
Tourism Office).

Dive Guide Briefing and Competition
Briefing
oThe Dive Guide Briefing andCompetition Briefing will beconducted by the Competition
Director at Solitude Acacia
Resort.
Itwillalso
belivestreamed on the official Dive
PhilippinesandAnilao
Underwater Shootout FacebookPage.

Shootout DivesoPage 2 of 4

Participants will be responsibleforbooking
theirown
accommodation and dives forthecompetition.
Only
participants staying at DOT andPCSSD accredited dive resorts

will be allowed to participate inthe competition.
Press
ConferenceCeremony

andAwarding

Due to its large open spaceappropriate for the Awarding
Ceremony, Amor Laut has been
identified(throughseparate
competitive bidding for a tour
operator / ground handler) as thevenue for the Press Conference andAwarding Ceremony.
5. How many dive guides and how
many dives? For how many days?

Around 50 to 60 dive guides
participated in the previous editions ofthe shootout.
The number of dives will depend on thecompetitors. The dive package is notpart of the scope of deliverables for theevents management team.
The competition schedule allows for 4days (December 1 to 4, 2021) ofshooting underwater photos within theBauan, Mabini, and Tingloy area.

6. Who will invite the participants?

Invitation of participants will be c/o theDOT. This is not included in the Scopeof Work / Deliverables of the Events
Management Team.

7. How many speakers are in theline-up for the December 2 to 4
Workshops? Will the topics be
coming from you?

The workshops will be part of thejudges’ deliverables. The topics will bedetermined by the judges, dependingon their specializations.

8. Who will hire the judges?

The payment of judges’ professional
fees for the duration of the competitionis part of the Events Management
Team’s deliverables under Talent andJudge Management. Invitation ofjudges will be done in coordination with
the DOT Dive Team.

9. Who is the target market for theDecember 5 press conference?

Participants of the Press Conference
include DOT officials, international
media
representing
major
dive
publications, and local media frommajor dailies and lifestyle publications.
The conduct of the actual press
conference is part of the deliverables ofPage 3 of 4

our media and communications agency.
The Events Management Team isresponsible for providing technical set
up on site, conducting a pre-event
orientation/technical run through, andensuring the smooth livestreaming of
theactivity
via
onlinevideoconferencing.
10. What are the components ofjudging?

The judging criteria will be developedby
ourTechnicalCompetition
Management and Oversight team andwill be announced via our official social
media platforms.

11. Who will shoulder theaccommodation of the team andspeakers?

The accommodation and dives of thecompetition judges will be shoulderedby the DOT. Events management teammust handle accommodation andtransportation of their own team andproduction crew.

All unamended portions of the Bidding Documents shall remain the same.
This Supplemental/Bid Bulletin shall form an integral part of the Bidding Documents.
Please be informed that the deadline of submission and opening of bids is on
November 03, 2021 at 9:00 a.m. and 10:00 a.m., respectively.
For the guidance and information of all concerned.

OIC-USEC. REYNALDO L. CHING
Chairperson, Bids and Awards Committee
Department of Tourism
27 October 2021

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