TERMS OF REFERENCE
Procurement of Consulting Services to Develop and Conduct aCompetency-Based Assessment Process for the Department of Tourism (DOT)
Foreign Offices’ Deployment of Personnel
I.

PROJECT NAME:
DEVELOPMENT AND CONDUCT OF A COMPETENCY-BASED ASSESSMENT
PROCESS FOR DOT FOREIGN OFFICES’DEPLOYMENT OF PERSONNELII.

PROJECT TIMELINE:
Four (4) months (until December 31, 2019)

III.

PROJECT OBJECTIVES:
The procurement of consulting services to conduct the 2nd Phase of the Deployment
Process, i.e. Competency-Based Assessment of applicants to enter the Corps ofTourism Officers and Staff for the Foreign Offices of the Department of Tourism, aims
to enhance the objectivity of the screening and selection of personnel to be assigned
abroad and step up the quality of human resource placement decisions. It seeks tofurther professionalize the system of recruitment, training and deployment of DOT’s
foreign officers to the following positions where they have competencies to perform thefunctions attached to these positions:
IV.

Attache I and II (hereinafter referred to as Tourism Attache or TA)
Senior Tourism Operations Officer (hereinafter referred to as Administrative
Officer or AO)SPECIFICATIONS/INCLUSIONS:

 Project Components
1. Development of Competency Model/Design and Process
 Review of DOT’s Competency-Tables and profiles of Foreign Tourism
Officers (TAs and AOs)
 Conduct of validation interviews and focused group discussions
2. Conduct of the Competency-Based Assessment of Tourism Overseas Officers
 Paper and Pen Exams (inputs from end user and from HRD separately)
 Simulation Exercises

Page 1|4 Conduct of 12 assessment centers (simulation activities) for for over a period of three(3) months for a maximum of 30 TA and 30 AO candidates (5 candidates perassessment center)
Note: Payment shall be based on actual number of candidates who undergothe process)IV. SCOPE OF WORK/DELIVERABLES:
The Consulting Services shall undertake the following tasks:
1. Development of Competency Model/Design and Process (45 days)
1.1 Review the DOT’s Competency models and profiles of Foreign of Tourism
Officers (15 days)

Organize and mobilize project and assessment teams
Conduct validation interviews and focused group discussions

1.2 Development of the Model/Design and Process (30 days)
Design, develop and reproduce the instruments, assessment tools andmaterials for the review and screening process (in coordination with HRD
Chief and/or AS Director)
Present the model and process to the DOT Project Management Team

2. Conduct of the Competency-Based Assessment Process to Applicants for TA and AO
positions (October to November 2019)
2.1 Provide the venue/s for the conduct of screening
2.2 Coordinate with the DOT Project Management Team for the requirements andnotifications to candidates
2.3 Actual conduct of the process 1st Phase (Paper and Pen Exams) – 4th Week of October 2019 2nd Phase (Simulation Exercises) – 2nd Week of November 2019
3. Technical Assistance during the 3rd Phase of the Deployment Process, i.e. CBAPCommittee Interview (4th Week of November but not later than 1st week of December2019)
3.1 Provide assistance during the conduct of competency-based interviews, i.e.
interview process and assessment results

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4. Other responsibilities
4.1 Conduct all project activities on mutually agreed terms;
4.2 Ensure the confidentiality of project outputs and relevant data/information
forwarded by the DOT;
4.3 Submit all required outputs within the timetable to be agreed during the project
inception;
4.4 Prepare invitation/notification and confirmation letters, assessment reports andproject terminal reports;
4.5 Promptly communicate with the DOT on the occurrence of any event orcondition which might delay or prevent the timely completion of the services
stated above
4.6 All deliverables and/or reports shall be submitted and considered property ofthe DOT, after the completion of the project.
V. EXPECTED OUTPUTS:
1. Enhanced Competency Tables, Models and Profiles for DOT Foreign Officers (TAsand AOs)
2. Individual and Summary Assessment Reports on the candidates who have undergonethe 1st and 2nd Phases of the Competency-Based Assessment Process as well as theCBAP Committee Interviews
3. Executive Presentation of Candidates’ Profiles
4. Project Terminal Report with Recommendation on Development Interventions for thecandidates who have undergone the assessment process and the CBAP CommitteeInterviews)(Note: One printed copy and CD file for each of the above expected outputs shall be
officially transmitted to the DOT)
VII. MINIMUM ELIGIBILITY REQUIREMENTS:
The Consulting Services should have the following qualifications and experience:
1. At least 5 years of experience in the field; and2. Has at least 3 clients from the government sector in the last 5 years.
3. The consulting firm shall provide the following:

Lead Consultant who has an expertise in project management, organizational
development, competency assessment, targeted selection and profiling, etc.
Key Personnel who have background in project management, organizational
development, competency assessment, targeted selection and profiling, etc.

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VIII. TERMS OF PAYMENT:
Government Procedure
Note : Payment shall be in tranches upon completion of each of the scope ofwork/deliverables and submission of outputs:

1.

2.

3.

4.

Scope of Work/Deliverable
Development of Competency Model/Design and Process(45 days/not later than 2nd week of October 2019) Enhanced Competency Tables, Models and Profiles
for DOT Foreign Officers (TAs and AOs)
Conduct of the Competency-Based Assessment Process
to Applicants for TA and AO positions (4th week of October
but not later than 2nd week of November 2019) Individual and Summary Assessment Reports
Technical Assistance during the 3rd Phase of the
Deployment Process, i.e. CBAP Committee Interview (4thweek of November but not later than 1st week ofDecember 2019) Individual and Summary Assessment Reports
Submission of Executive Presentation of Candidates’
ProfilesandProject
TerminalReportwithRecommendation on Development Interventions for thecandidates who have undergone the assessment process
and the CBAP Committee Interviews (3rd week ofDecember 2019, not later than 26th December 2019 )Total% of Payment
20%

45%

25%

10%

100%

X. PROJECT COST:
Five Million Pesos (Php5,000,000.00) inclusive of all applicable taxes
XI. CONTACT PERSON:SOFIA C. PAGSUYUIN
Chief, Human Resource Division(02) 459-5200 local 408 / scpagsuyuin@tourism.gov.phRecommending Approval:

VERNIE V. MORALES
Director, Administrative Service
Approved/Disapproved:

ATTY. REYNALDO L. CHINGOIC-Undersecretary, Administration and Finance

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