Invitation to Bid for the Procurement for the Lease of multiFunction and Energy-Efficient Network Printers andCopying Machines (2nd Posting)1.

The Department of Tourism (DOT), through the General Appropriation Act 2021
intends to apply the sum of Four Million Seven Hundred Ninety-Nine Thousand andTwenty-Five Pesos (PhP4,799,025.00) being the ABC to payments under the contract
for “Procurement for the Lease of multi-Function and Energy-Efficient Network
Printers and Copying Machines (2nd Posting)” (Project Identification No. DOT-BAC
IB 2021-001). Bids received in excess of the ABC shall be automatically rejected atbid opening.

2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods
is required by fifteen (15) calendar days upon receipt of Notice to Proceed. Bidders
should have completed, within three (3) years from the date of submission and receiptof bids, a contract similar to the Project. The description of an eligible bidder iscontained in the Bidding Documents, particularly, in Section II (Instructions toBidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules
and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, ororganizations with at least sixty percent (60%) interest or outstanding capital stock
belonging to citizens of the Philippines, and to citizens or organizations of a country
the laws or regulations of which grant similar rights or privileges to Filipino citizens,pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from DOT-BAC Secretariat
through the contact details given below during 8:00 a.m. to 5:00 p.m. Monday toFriday Excluding holidays and inspect the Bidding Documents as posted on thewebsites of the DOT and the Philippine Government Electronic Procurement System(PhilGEPS).

5.

A complete set of Bidding Documents may be acquired by interested Bidders from May
21 to June 09, 2021 (8:00 a.m to 5:00 p.m.) and June 10, 2021 (until 9:00 a.m.) fromthe given address and website(s) below and upon payment of the applicable fee for
the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in theamount of Five Thousand Philippine Pesos (PhP5,000.00) OR deposited to:1

Account Name
Account Number
Beneficiary’s BankBank Branch
Address

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel Branch
809 J.P Rizal corner F. Zobel St., Makati City, Philippines(Note: Pls. send copy of the Transaction report or any proof of payment at the email
addresses vccervantes@tourism.gov.ph and dot.bac@tourism.gov.phIt may also be downloaded free of charge from the website of the PhilippineGovernment Electronic Procurement System (PhilGEPS) and the website of DOT,
provided that bidders shall pay the non-refundable fee for the Bidding Documents notlater than the submission of their bids.
6.

The DOT will hold a virtual Pre-Bid Conference on May 28, 2021 at 11:00 a.m. using
the MS Teams platform. The prospective bidders are advised to send their email address
to the DOT-BAC Secretariat official email at dot.bac@tourism.gov.ph/jpvillamin@tourism.gov.ph not later than 5:00 p.m. on May 27, 2021.

7.

Bids must be duly received by the BAC Secretariat through manual submission on orbefore June 10, 2021 at 9:00 a.m. only at the office address indicated below. Late bids
shall not be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 14.

9.

Bid opening shall be on June 10, 2021 at 11:00 a.m. at the given address below
The Opening of Bids will be conducted through video conference using the MS
Teams platform on June 10, 2021 at 11:00 a.m.
Prospective bidders who are interested in joining the opening of bids must send thefollowing details to the BAC Secretariat via e-mail at dot.bac@tourism.gov.ph notlater than 5:00 p.m. of June 09, 2021.



10.

Name of Representative(s) - Maximum of two (2)Company Name:
Email Address:
Contact No.

All documents shall be current and updated and any missing document in the checklist
is a ground for outright rejection of the bid. Bidder shall submit one (1) original andfive (5) photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangementin the checklist when placed in an Envelope, with documents bounded, tabbed andlabeled accordingly.

211.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6
and 41 of 2016 revised IRR of RA No. 9184, without thereby incurring any liability to
the affected bidder or bidders.

12.

For further information, please refer to:

Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
Procurement Management Division
4th Floor, DOT Bldg.
351 Sen. Gil Puyat Ave., Makati CityTelephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Facsimile No.: 8459-5200 to 30 Loc. 425
Website Address: www.tourism.gov.ph
12. You may visit the following websites:
For downloading of Bidding Documents: www.tourism.gov.ph /www.philgeps.gov.ph

USEC. ROBERTO P. ALABADO III
DOT-BAC Chairperson
May 20, 2021

34