* The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will prevail.

Harassment Investigation Committee Regulations for Tokyo
University of Foreign Studies
March 31, 2009
Regulation No. 39
Amended:Article 1
1March 24, 2015: Regulation No. 118

Purpose

These Regulations provide for necessary matters regarding the organization, operation, etc. of the Harassment
Investigation Committee (hereinafter referred to as the "Investigation Committee") in accordance with Article
8, paragraph 3 of the Harassment Prevention Committee (hereinafter referred to as the "Prevention
Committee") Regulations for Tokyo University of Foreign Studies.

2Terms used in these Regulations shall be in accordance with the definition of the Harassment Prevention
Guidelines for Tokyo University of Foreign Studies (hereinafter referred to as the "Guidelines"), except asotherwise provided.

Article 2

Organization

1

The Investigation Committee shall consist of four (4) members for each individual case.

2

Members of the investigation Committee shall be appointed by the Prevention Committee from among thecommittee members who fall under Article 2, paragraph 2, item 9 of the Prevention Committee Regulations
and the counseling employees (members of the Consultation Office). However, counseling employees who areinvolved in cases concerned are excluded.

3

Members of the Investigation Committee shall be commissioned in consideration of the school, etc. to which
the Petitioner, the Respondent, and other persons concerned belong.

4

Members of the investigation Committee may delegate the investigation to a lawyer appointed by thePrevention Committee as necessary.

5The Investigation Committee shall have an Investigation Committee Chairperson who shall be elected fromamong the Investigation Committee members by mutual vote.

6The Chairperson shall convene an Investigation Committee meeting and serve as the Chair of the meeting.

7In the absence or disability of the Chairperson, a member of the Investigation Committee designated inadvance by the Chairperson shall perform the duties of the Chair.

Article 3

Term of office

The term of office of the committee member shall be until the end of his/her duties in the case concerned.
Article 4

Attendance of persons other than committee members

If the Investigation Committee deems it necessary, the Committee may ask persons other than committee
members to attend a meeting and offer opinions.
1Article 5
1Duties

The Investigation Committee shall, based on the entrustment by the Prevention Committee, directly hear thecircumstances of the harassment from the Petitioner, the Respondent, and other parties concerned andinvestigate the facts.

2

The Investigation Committee shall prepare a report on the results of the investigation and submit it to thePrevention Committee.

Article 6
1

Presence of an attendant

The Investigation Committee may allow an attendant (such as a counseling employee or lawyer) to be present
if the Petitioner, the Respondent, or any other person concerned so desires.

2The attendant may advise the Petitioner, the Respondent, and any other persons concerned. However, inprinciple, they may not make any statements.

Article 7

Investigation period

The Investigation Committee shall in principle submit an investigation report to the Prevention Committee
within three (3) months of its establishment. However, the Prevention Committee may extend the time limit for
submitting the report in special circumstances.
Article 8

Discontinuance of investigation

The Investigation Committee shall discontinue the investigation under the direction of the Prevention Committee
if, after the commencement of the investigation, the Petitioner withdraws his/her petition or request for aninvestigation.
Article 91

Responsibilities of Investigation Committee members

Investigation Committee members must keep secret and confidential any information (including personalinformation) which they have come to know as committee members, regardless of whether during or after theirterm of office.

2Any member of the Investigation Committee shall, in performing his/her duties, respect the character of eachindividual and honor the Petitioner, Respondent, and the persons concerned.

3The committee member shall endeavor to prevent secondary damage during the investigation.

Article 10Replacement of Investigation Committee members

The Petitioner or Respondent may request the replacement of a committee member by reason of any language
or behavior in violation of the preceding article. The Prevention Committee shall replace the committee member
if it deems that there are reasonable grounds to do so. If the committee member is not replaced, the reasons
therefor must be stated.
Article 11

General affairs

General affairs of the Investigation Committee shall be handled by the Personnel Division.
Article 12

Miscellaneous Provisions

Any matters not set forth in these Regulations concerning operations of the Investigation Committee shall beseparately determined by the Prevention Committee.

2