Instructions for Chairs and Presenters
For Chairpersons (Symposia / Workshops)
All chairpersons are requested to be seated 15 minutes before the starting time. Please inform the staff standing bynear you if any change from the schedule is necessary. The staff will assist with timing. Please make any necessary
arrangements regarding bell signals before the session.

For Speakers (Symposia / Workshops/ Young Scientists Award Symposium)● Method of Presentation
All presentation will be delivered by laptop computer. You are required to bring your own laptop computer andmanage your own presentation with slide control switch on the podium. Please be sure to read carefully theTechnical Requirements for Your Laptop Computer below.
● Arriving for Your Presentation
Please bring your laptop to the "Operator's Desk" at the front of the room by 20 minutes before your presentation.
【Technical Requirements for Your Laptop Computer】
・Your computer will link to the LCD projector in the meeting room via a VGA
connector (also known as an RGB connector or a 15-pin D-sub connector).
Please check whether your computer requires an adapter to accept a VGA
connection. You must bring your own adapter.
・Be sure to bring a power cord for use in case the battery charge is exhausted.
・Adjust the settings to prevent activation of the screen saver or power-savingmode.

For Poster Presenters● Schedule for Posting, Display and Removal of Posters
Posting
Display

Presentation
・Discussion

Removal

6/7 〜 88:30 – 10:30

6/9

8:15 – 10:30

6/7 〜 810:30 – 18:30

6/9

10:30 – 14:45

6/7 〜 8
6/9

Presentation
No.

(last 3 digits)

Odd 13:45 – 14:45

Preparedby the Secretariat

Even 14:45 – 15:45
Odd 12:45 – 13:45
Even 13:45 – 14:45

6/7 〜 818:30 – 18:45

6/9

14:45 – 15:00*Any posters remaining on panels after the removal time will be discarded by the secretariat.
1) Display Location & Panel Size
The last digit presentation number without "P-" is at the upper left corner of each panel. Use the panel thatmatches your number.
The panel space available for your poster is 90 cm wide x 210 cm high.

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Push pins for posting the poster will be prepared on the panel.
3) Mark for Presenter's Name
Place a small circle mark to the left of the presenter's name.
4) Display Language
English5) Text Size
The poster text should be large enough to be legible from a distance of about 2–3 meters (6.5 feet). Illustrations
and charts should be as large as possible.

For Presenters of Young Poster Award Flash Talk
All those who applied for Young Poster Award are expected to make Flash Talk.
● Time and Method
Please make 1 minute oral presentation with only 1 slide.
● Presentation Material
You are required to submit your presentation slide with PDF file to the secretariat (pssj 2016@aeplan.co.jp)
no later than May 25 (Wed), JST 15:00.
Please note that we cannot accept any replacement, modification or correction of the file at the meeting site.
● Guideline for How to Make the Presentation Material① Operating Systems and Applications
Windows OS : Windows 7 or later version
PowerPoint: PowerPoint 2000 or later version
Macintosh OS : OS 10.4 or later version
PowerPoint: PowerPoint 2004 or later version*** Please be sure to convert the PowerPoint file to PDF file.
② Output Resolution
The output resolution should be XGA (1024 x 768). The higher resolutions than the native resolution (1024 x 768)
would possibly lose some information or not project by forcing the data projector into a compression mode.
③ Fonts
To avoid character corruptions, please use OS's standard fonts (Times, Times New Roman, Arial, Helvetica,Symbol).
④ Name of the File
Please name your file as "Presentation Number–Your Name.pdf" (i.e.1P111–Smith.pdf).
⑤ Remark
Your data files loaded on the computer provided at the presentation rooms will be completely deleted after your talk.

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