* The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will prevail.

Regulations Concerning Working Hours, Leave, etc. for
Employee of Tokyo University of Foreign Studies
April 1, 2004
Regulation No. 53
Amended

October 5, 2004: Regulation No. 201
June 27, 2006: Regulation No. 40
March 31, 2009: Regulation No. 26
June 29, 2010: Regulation No. 44
May 17, 2011: Regulation No. 28
December 13, 2016: Regulation No. 91
March 26, 2021: Regulation No. 13

June 1, 2005: Regulation No. 30
March 25, 2008: Regulation No. 20
March 23, 2010: Regulation No. 15
March 31, 2011: Regulation No. 18
March 27, 2012: Regulation No. 37
March 25, 2019: Regulation No. 68

Table of contents
Chapter 1 General provisions (Articles 1–3)
Chapter 2 Working hours, rest periods, holidays (Articles 4–16)
Chapter 3 Nonworking approval (Article 17)
Chapter 4 Leave (Articles 18–27)
Chapter 5 Supplementary regulations (Article 28)
Chapter 1 General Provisions
Article 1
1

Purposes

The purpose of these Regulations is to lay down the basic policy concerning the working hours, rest periods,
holidays, and leave for full-time employee (hereinafter, the “Employee”) of Tokyo University of Foreign
Studies (hereinafter, the “University”) under the provisions of Article 36 of the Working Regulations for
Employees of Tokyo University of Foreign Studies (Regulation No. 52 of 2004).

2

In addition to the above, the provisions of the Labor Standards Act (Act No. 49 of 1947) and other relevantlaws and regulations shall apply to the working hours, rest periods, holidays, and leave for the Employee.

Article 2

Duties of President

In pursuing the office work relating to the working hours, rest periods, holidays, and leave, the President shalluse best efforts to secure the proper working conditions of the Employee taking into account the smooth
operation of the University and the health and welfare of the Employee.
Article 3

DeletedChapter 2 Working hours, rest periods, holidays
Article 4
1

Working hours

The working hours, excluding rest periods, of the Employee shall be thirty-eight (38) hours and forty-five (45)minutes per week.

2

The predetermined working hours per day shall be seven (7) hours and forty-five (45) minutes.
1Article 5

Rest periods

1

The president shall provide a rest period of at least forty-five (45) minutes during such working hours per day.

2

The Employee may use such rest periods freely.

Article 6

Deleted

Article 7Start and finish times

1

The start and finish times of a work day shall be as described in Appended Table 1 and rest period as inAppended Table 2.

2

For business reasons, notwithstanding the provisions set forth in the preceding paragraph, the President may
shift the start and finish times and rest periods individually for those to whom such provisions may not beapplied.

3

Notwithstanding Appended Table 1, employees whose regular defined working hours are set in Appended
Table 1 and who take a half-day annual leave in their working hours may follow the provisions set forth inAppended Table 3 with respect to the working hours.

Article 7-2

Staggered work hours

Notwithstanding the provisions of the preceding article, for the purpose of avoiding congestion duringcommuting, the President may change the start and finish times in units of thirty (30) minutes within a periodof one (1) hour before or after the start and finish times if the President deems that such measure would not
impair the normal operation of the University, upon application by an employee not later than one (1) monthprior to the desired date in principle.
Article 8
1

Holidays

Holidays for Employee shall be as follows:(1)

Sundays(2)

Saturdays(3)

Holidays as set forth in the Act on National Holidays (Act No. 178 of 1948) (except those set forth in thepreceding two (2) items)

2(4)

From December 29 to January 3 (except those set forth in the preceding items)(5)

Any other days designated by the president

The holidays set forth in item 1 of the preceding paragraph shall be legal holidays.

Article 91

Shift of holiday

In the event of any particular necessity for the president to order any Employee to work on any day which falls
on any of the holidays designated in the foregoing article, the president may, in advance, shift such holiday toanother date.

2

In shifting any holiday pursuant to the provisions of the preceding paragraph, the regular working hours per
week set forth in paragraph 1 of Article 4 shall not be exceeded and at least one (1) day of holiday per week
must be provided in principle subsequent to the shift of such holiday on which such employee is required to
work.

3

The unit of shifting a holiday shall be one (1) day or half a day. However, a holiday shall be shifted by half a
day only when an employee works on a holiday other than any of the legal holidays set forth in paragraph 2 of2the preceding article.
Article 101Compensatory day off

In the event such shift of holiday as set forth in the preceding article is not possible for any reason, the President
may designate any working day subsequent to such holiday (except any day that falls on any holiday) as the
day not required to work in lieu of such holiday (hereinafter, the “Compensatory Day Off”).

2

The designation of such Compensatory Day Off as set forth in the preceding paragraph shall be made withinone (1) month from the holiday on which such Employee is required to work.

Article 11

Procedures for the shift of holiday

The shift of holiday as set forth in Article 9 and the designation of Compensatory Day Off as set forth in thepreceding article shall be made through the holiday shift form and the compensatory days off designation form;
provided, however, that in the event of any work required by a travel order, such order shall be made throughthe travel order form.
Article 12

Work at the place other than ordinary workplace

In the event an employee engages in work away from the ordinary workplace during working hours, in whole
or in part, and it is difficult to compute such working hours, the President shall determine that such employee
has engaged in work for the regular working hours; provided, however, that in the event such employee isrequired to work in excess of the regular working hours to perform such work, such employee shall be deemed
to have engaged in work for such number of hours as normally required for the performance of such work.
Article 13
1

Discretionary labor system

With respect to the teachers of the University (i.e., those described in Appended Table 1 of the Regulations
Concerning Employment, Separation from Employment, etc., for Employees of Tokyo University of Foreign
Studies (Regulation No. 56 of 2004); hereinafter the same shall apply), the President shall leave the method of
the performance of duties and the determination on the allocation of time to the discretion of such teachers inaccordance with the labor-management agreement.

2

In the case of the preceding paragraph, such teachers shall be deemed to have worked for the number of hours
determined in such labor-management agreement.

Article 14
1

Work in excess of regular working hours

Notwithstanding the provisions of Articles 4 and 8, in case of extraordinary need caused by disaster or otherunavoidable events, the President may order employees to work in excess of regular working hours or on any
holiday with the approval of the relevant administrative authority.

2

In the event of any business necessity including unavoidable seasonal work, the President may order employees
to work in excess of regular working hours or on any holiday to the extent permitted by the labor-managementagreement.

3

A rest period of forty-five (45) minutes must be provided during working hours in the event the total numberof working hours exceeds six (6) hours, if such number of hours as ordered to work pursuant to the provisionsof the preceding paragraph is added to the regular working hours, and a rest period of one (1) hour (including
a rest period provided during regular working hours) in the event such total working hours exceed eight (8)hours.

4

In the event any employee who takes care of a child who does not reach the age of entering elementary school3

or any other family member (i.e., any family member set forth in Article 2, paragraph 1, item 4 of the Act onChildcare Leave, Caregiver Leave, and Other Measures for the Welfare of Workers Caring for Children or
Other Family Members (Act No. 76 of 1991; hereinafter, the “Child Care and Caregiver Leave Act”);
hereinafter, the same shall apply in paragraph 6 and the following article, paragraph 2) requests to shorten theovertime, the President shall make such overtime shorter than the standards applied to those other than such
employee, and the standards of overtime applied to such employee shall not exceed twenty-four (24) hours permonth and one hundred and fifty (150) hours per year.
5

Upon the request of any employee who is pregnant or has given birth in the past year, the President shall notorder such employee to work overtime or on any holiday as set forth in paragraphs 1 and 2 above.

6

The President may not order any employee who takes care of a child under three (3) years of age or a family
member in care-requiring condition to work overtime or on holidays (excluding extraordinary work resulting
from a disaster or any other unavoidable reason) if requested such measure by such employee in order to takecare of such child or such family member, except when such measure impedes business operations.

Article 15
1

Midnight shift

In the event of any business necessity, the President may order employees to work late at night (from 10:00
p.m. until 5:00 a.m.).

2

Upon the request of any employee who takes care of a child who does not reach the age of entering elementary
school or a family member in care-requiring condition or who is pregnant or has given birth in the past year,
the President may not order such employee to work late during such hours as described in the preceding
paragraph.

Article 15-2

Early attendance and late attendance by child-caring Employee

In the event any employee with a child who does not reach the age of entering elementary school or any
employee who goes to pick up a child at a facility for services for sound upbringing of after-school children asprescribed in Article 6-3, paragraph 3 of the Child Welfare Act (Act No. 164 of 1947) (limited to children whoare brought up by such services for sound upbringing of after-school children) requests to take care of suchchild, the President shall allow such employee to work early or late as requested, except when such measure
impedes business operations.
Article 15-3

Early attendance and late attendance by caregiving employee

In the event any employee who takes nursing care of such a person as specified in Article 3, paragraph 1, items
1 to 6 of the Regulations Concerning Caregiving Leave for Employees at Tokyo University of Foreign Studies(Regulation No. 59 of 2004; hereinafter, the "Caregiver Leave Regulations") who has difficulty in going about
his/her daily activities requests to take care of such person, the President shall allow such employee to work
early or late as requested, except when such measure impedes business operations.
Article 16
1

Attendance, attendance form

Employee shall report for work on or before the fixed starting time, and personally set the seal or hand on theattendance form immediately after arrival at the office to indicate attendance.

2

Notwithstanding the provision in the preceding paragraph, any employee who is able to use the work
management system (an electronic information processing system for managing service of employees andprocessing of clerical work related to payment of salary, etc., which is managed by the Personnel Division)4

may record attendance status by using the work management system in lieu of affixing the signature stamp on
the attendance form.
3

If it is difficult to do so pursuant to the provisions of the preceding two (2) paragraphs, the part-time employee
shall record and notify status of work by the method designated by the President.

4

Employees to whom the discretionary labor system is applied pursuant to the provisions of Article 13 shall be
subject to the provisions of the labor-management agreement.

Chapter 3 Nonworking approval
Article 17
1

Nonworking approval

Any Employee who falls under any one of the following items may obtain nonworking approval for the period
described in each of such items. Such Employee shall be paid during such permitted period.
(1)

In the event any pregnant female employee or any female employee less than one (1) year after childbirth(hereinafter, the “Expectant or Nursing Female Employee”) is approved not to work in order to receive thehealth guidance or medical check-up prescribed in the Maternal and Child Health Act (Act No. 141 of
1965) under the provisions of Article 22 of the Act on Securing, Etc. of Equal Opportunity and Treatment
between Men and Women in Employment (Act No. 113 of 1972; hereinafter the "Act on Equal Opportunity
and Treatment"), any number of hours deemed necessary within the regular defined working hours per day
once during the following terms: once every four (4) weeks until the 23rd week of pregnancy; once every
two (2) weeks from the 24th week of pregnancy to the 35th week of pregnancy; once every week from the36th week of pregnancy until the delivery; and once until the first year after childbirth (if speciallyinstructed by a physician, etc. during any of the terms, the number of times instructed for the term);(2)

In the event the degree of congestion of any transport facility used for commuting by any pregnant female
employee is determined to have any adverse influence on the health maintenance of such employee’s bodyor unborn child under the provisions of Article 13 of the Act on Equal Opportunity and Treatment and suchpregnant female employee is approved not to attend work at the beginning or end of the regular defined
working hours, any amount of time deemed necessary up to one (1) hour per day with respect to thebeginning or end of such regular working hours;(3)

In the event the duties performed by any pregnant female employee is determined to have any adverse
influence on the preservation of health of such employee’s body or unborn child under the provisions ofArticle 23 of the Act on Equal Opportunity and Treatment and such pregnant female employee is approved
not to attend work for such period of time as necessary for her to take an appropriate break from time totime or to eat, any amount of time deemed necessary for her to take an appropriate break from time to timeor eat, except time that continues from the beginning or to the end of the regular working hours or continues
from or to the time for which the approval for not working is granted to such female employee who has
simultaneously requested not to work pursuant to the other provisions;(4)

In the event any part-time employee is approved to participate in any recreational events held during
working hours, any number of hours within the limit of sixteen (16) hours in an academic year; and(5)

In the event any part-time employee is approved to have a general health checkup during working hours,
5the amount of time deemed necessary within the limits of the regular working hours in a day.
2

The procedures for obtaining nonworking approval shall be performed in accordance with the procedures toapply for leave.
Chapter 4 Leave

Article 18

Type of leave

1

Employee leave consists of annual leave, sick leave, and special leave.

2

The leave set forth in the preceding paragraph shall be with pay.

Article 19

Annual leave

The annual leave shall be granted for each calendar year (from January 1 through December 31 of the sameyear), and the number of leave days granted for such calendar year shall be as designated in the following items
depending on the classification of the employee described in each of such items:(1)

Employee other than those listed in the following item and item 3:

20 days(2)

Employee other than those listed in the following item that is freshly recruited in the middle of the current
year and is listed below:A.

Any person who is freshly recruited as an employee in the middle of the current calendar year: the numberof days listed in the number of days column of Appended Table 4 according to the period of service
during such current calendar year (hereinafter, the “Basic Days”); orB.

Any employee to whom the Act on Special Measures Concerning Remuneration, etc. of Officials Who
Work for a Corporation Operated by the State Performing National Forestry Projects (Act No. 141 of
1954) is applied in the current calendar year, any government official (including those who belong to
special government service but excluding those described above), any local government official, or any
employee of corporate bodies designated in each item of Article 9-2 of the Order for Enforcement of the
National Government Employees, etc. Retirement Allowance Act (Cabinet Order No. 215 of 1953) fromamong corporate bodies whose services are closely related to the national services or projects including
government financial corporations designated in Article 1 of the Act on the Budget and Settlement of
Public Financial Corporations (Act No. 99 of 1951) (hereinafter, the “Exchange Employee, etc.”), who
continue to serve as employee as a part of personnel exchange: the number of days obtained by reducing
the number of the leave days corresponding to the annual leave used until a day before the day when such
employee become an employee freshly from the number of days described in the number of days columnof Appended Table 4 based on such employee’s period of service in the event such employee is deemed
to become an employee freshly on the date such employee becomes an Exchange Employee, etc. (if theobtained number of days is less than the Basic Days, then the Basic Days).

(3)

Any person who was an Exchange Employee, etc. in the year preceding the current calendar year andbecomes an employee freshly in the current calendar year or any person who was an employee in the year
preceding the current calendar year and becomes an employee to whom the Special Measures concerning
Remuneration are applied in the current calendar year and continues to serve as the employee: the number6

of days obtained by reducing the number of days of annual leave or leave corresponding to the annual leaveused until a day before the date of becoming an employee from the number of days obtained by adding theremaining number of days of annual leave or leave corresponding to the annual leave for the year preceding
the current calendar year (in the event such number of days exceeds twenty (20) days, then twenty (20)days) to twenty (20) days (in the event such number of days is less than the Basic Days, then the BasicDays), taking into account the period of service as an Exchange Employee, etc. and the remaining numberof days of leave corresponding to the annual leave during such period of service.
(4)

In addition to the provisions set forth in the preceding three (3) items, any necessary matter relating to thenumber of annual leave days granted shall be determined by the President.

Article 20
1

Request for annual leave

The annual leave shall be granted at the time of year requested by an employee; provided, however, that in theevent the President determines that the grant of annual leave at the time of year requested by the employee
may impair the normal operation of the University, the President may grant such annual leave at any other timeof year.

2

In the event Employee intends to take annual leave at any time of year, such Employee shall submit priornotification to the president through the leave form. However, in the event such Employee is unable to submit
such notification in advance from unavoidable circumstances, such Employee must promptly submit after-thefact notice.

3

Notwithstanding the provisions of paragraph 1, when a labor-management agreement for the scheduled grantof annual leave has been concluded, the President shall be able to grant scheduled leave out of the annual leave,
held by the employee in excess of five (5) days, in accordance with such labor-management agreement.

4

The President shall, within one (1) year from the date of grant of the annual leave to the employee who has
been granted ten (10) days or more of the annual leave in Article 19, hear the opinion of the employee regarding
five (5) days out of the number of days of annual leave that such employee has, and while respecting such
opinion, have such employee acquire such leave at a time of year designated in advance. However, in case thatany employee has taken any annual leave pursuant to the provisions of paragraph 1 or the preceding paragraph,
the number of days for which such employee has taken such leave shall be deducted from five (5) days.

Article 21

Unit of annual leave1

The unit of annual leave shall be one (1) day or half a day.

2

Notwithstanding the provisions of the preceding paragraph, up to five (5) days of annual leave per year
including any annual leave carried over as provided in the following article may be granted in the unit of anhour. When converting hours into days, eight (8) hours shall constitute one (1) day; however, half a day may
not be converted into hours.

3

The half-day leave shall be four (4) hours from the start time of the work hours if taken in the morning or four(4) hours until the finish time of the work hours if taken in the afternoon.

Article 22

Carry-over of annual leave

The annual leave may be carried over only to the year following the current calendar year within the remaining
number of days and hours not exceeding twenty (20) days of annual leave in a calendar year.
Article 23

Sick leave
71

Sick leave may be granted for the minimum necessary period, in the event any employee needs any medical
treatment for injury or disease (including the cases where the work during the menstrual period is extremely
difficult) and it is determined unavoidable for such employee not to work. However, the period of sick leaveother than in the cases listed below (hereinafter in this article, "Specific Sick Leave") may not exceed ninety(90) consecutive days, except for the day of use of sick leave in the following cases (hereinafter in this article,"Excluded Day"):(1)

In the event the work during the menstrual period is extremely difficult;(2)

In the event of work injury or commuting injury; and(3)

In the event any employee who has received, in accordance with the provisions of Article 17 of theRegulations Concerning Employee Safety and Health Management at Tokyo University of Foreign Studies(Regulation No. 60 of 2004; hereinafter, the “Safety and Health Management Regulations”), a decision orchange in the classification of guidance as B for daily life regimen as prescribed in the attached table ofsaid Regulations and has been placed under follow-up measures as prescribed in Article 18 of said
Regulations.

2

In calculating the period of Specific Sick Leave, any holidays during consecutive Specific Sick Leave and any
non-working days other than days of sick leave shall be deemed to be the day of use of Specific Sick Leave.

3

The non-working days other than days of sick leave as set forth in the preceding paragraph shall include any
day used for annual leave or special leave and also include any day which a part of the working hours is a nonworking time (i.e., a day containing non-working period in time under Article 17, non-working period in time
under Article 24, paragraph 1, items 8 and 12, and/or non-working period in time due to partial leave specified
in Article 11 of the Childcare Leave Regulations for Employees of Tokyo University of Foreign Studies(Regulation No. 58 of 2004) (hereinafter, "Childcare Time, etc." in this paragraph and paragraph 5), andexcluding any day on which the employee worked all of the working hours other than the Childcare Time, etc.).

4

Any day used for Specific Sick Leave in units other than one (1) day shall be also counted for the period ofninety (90) consecutive days in the same manner as the day used for Specific Sick Leave on an all-day basis.

5

In the event any employee returns to work after Specific Sick Leave for a period exceeding one (1) week
(except for cases where the required working days during such period are three (3) days or less) and uses
Specific Sick Leave again for the same reason during the period before the number of days, excluding any
Excluded Day, on which such employee has worked during all of the working hours allotted for a workday (asfor the hours of a part of the working hours for a day that are exempted by approval due to Childcare Time,etc., the number of days on which the employee has worked during all of the working hours except such
exempted hours; in this paragraph and paragraph 8, the “Number of Actually Worked Days”) reaches twenty(20) days, the immediately preceding Specific Sick Leave shall be deemed not interrupted. In calculating thenumber of days of Specific Sick Leave, the total shall exclude the Number of Actually Worked Days and shallbe the number of days before and after such worked days.

6

In the event that any employee becomes unable to come to work again during the period while the employee
is continuously receiving the follow-up measures set forth in item 3 of paragraph 1 after having returned towork from Specific Sick Leave and uses Specific Sick Leave again, the number of days of such second SpecificSick Leave shall be added to the number of days of the immediately preceding Specific Sick Leave.

8

7

In the event it is necessary to continue to receive medical treatment for a cause which is clearly different fromthe injury or disease related to the initial Specific Sick Leave (hereinafter, "Specific Injury, etc." in thisparagraph and the following paragraph) after the period of Specific Sick Leave as used reaches ninety (90)days excluding any Excluded Day and it is determined unavoidable for the employee concerned not to work,
Specific Sick Leave related to the Specific Injury, etc. may be approved even after such ninety (90) days,
notwithstanding the provisions of the proviso of paragraph 1. In this case, the period of Specific Sick Leave
after the date on which such Specific Injury, etc. occurred may not exceed ninety (90) consecutive days
excluding any Excluded Day.

8

In the event it is necessary to receive medical treatment for Specific Injury, etc. for a period before the Numberof Actually Worked Days reaches twenty (20) days from the day following the day on which the period ofSpecific Sick Leave as used reaches ninety (90) days excluding any Excluded Day and it is determinedunavoidable for the employee concerned not to work, Specific Sick Leave for such Specific Injury, etc. may
be approved, notwithstanding the provisions of the proviso of paragraph 1. In this case, the period of SpecificSick Leave after the date on which such Specific Injury, etc. occurred may not exceed ninety (90) consecutive
days excluding any Excluded Day.

9

The proviso of paragraph 1 and provisions of paragraph 2 to the preceding paragraph shall not apply toemployees on a probationary period and employees specified in Article 4 of the Regulations Concerning
Employment, Separation from Employment, etc. (limited to those whose term of employment is within six(6) months).

Article 23-2
1

Procedures, etc. for sick Leave

Any employee who seeks sick leave to be granted shall submit an application for approval to the President inadvance through the leave form. However, in the event such employee is unable to submit such application inadvance due to unavoidable circumstances, such employee may submit after-the-fact application stating suchcause therein.

2

When applying for sick leave, employees shall attach a document such as a certificate as set forth in the
category in each of the following items.
(1)

In the case of applying for sick leave for a period exceeding one (1) week (including holidays): Doctor's
medical certificate stating the estimated period of medical treatment. In this case, the same shall apply torenewal of sick leave.

(2)

In any case other than those set forth in the preceding item: A document confirming that the employee has
consulted a physician (or a doctor's medical certificate if the President deems it necessary).

3

In the event any employee approved to take sick leave for a specified period of convalescence based on adoctor’s medical certificate comes to work freshly during such period of convalescence or after the medical
treatment, such employee shall submit in advance a doctor’s medical certificate describing that such
employee is able to work from such day.

4

Even in cases where a doctor’s medical certificate set forth in paragraph 2 or the preceding paragraph is
submitted, if deemed necessary, the President may order the employee to receive medical examinations by adoctor designated by the President or an industrial physician of the University (hereinafter, the "Doctor, etc.
Designated by the President").

5

If the diagnosis made by the Doctor, etc. Designated by the President differs from the diagnosis made by a9

doctor set forth in paragraph 2 or 3, the President shall take necessary measures.
6

When deemed necessary with respect to any employee who has returned to work from sick leave, thePresident may take follow-up measures by applying mutatis mutandis the provisions of Articles 17 and 18 of
the Safety and Health Management Regulations.

Article 23-3

Unit of sick leave

The unit of sick leave shall be one (1) day, one (1) hour, or one (1) minute as necessary.
Article 24
1

Special leave

The special leave shall be the leave granted in the case where any employee is permitted not to work due tosuch causes as described in the following table, and the period of such special leave shall be as described ineach of the following items:

(1)

Cause

Length of time

In the event any Employee exercises voting rights or

The length of time determined necessary

other public rights, and it is determined unavoidable forsuch Employee not to work.
(2)

In the event any employee appears before the Diet,
court,

assembly

of

local

authority,or

The length of time determined necessary

othergovernment/public office as a citizen judge, witness,appraiser, unsworn witness, etc., and it is determinedunavoidable for such employee not to work.
(3)

In the event any Employee applies for registration as adonor of bone marrow fluid for a bone marrow transplant
to the appropriate registration agent or donates bonemarrow fluid to any person other than spouse, parents,
children, and brothers and sisters for the bone marrowtransplant, and it is determined unavoidable for such
Employee not to work due to the medical examination or
hospitalization required in relation to such application or
donation.

10

The length of time determined necessary(4)In the event any employee conducts such activities as
described below to contribute to society voluntarily andPeriod of time within the limit of five(5) days in one (1) calendar year

without compensation (except such activities as solely tosupport relatives), and it is determined appropriate forsuch employee not to work:(a) Distribution of daily necessities or other activities
to support the victims in a disaster area where
substantial damage occurred due to earthquake,storm, or eruption etc., or any area neighboring
the above areas;(b) Any activity which is specially approved by the
President and is performed in facilities whose aim
is mainly to provide any necessary treatment tothose who are physically or mentally disabled or
who are injured or suffer from any disease,including nursing homes for physically disabled
persons or special elderly nursing homes; or(c) In addition to such activities as described in (a)and (b) above, nursing of those who normally
have difficulty in going about their daily activities
due to physical or mental disability, injury or
disease, or such other activities as to support their
daily activities.
(5)

(6)

In the event any employee gets married and if and it isLength of time within the limit of fivedetermined appropriate for such employee not to work(5) consecutive days during the period

because of wedding ceremony, honeymoon, or any otherfrom the date five (5) days prior to theevents that are deemed necessary in relation to thedate of marriage until the date one (1)marriage.

month after such marriage

In the event any female employee submits anapplication for leave who is supposed to give birth

The requested length of time until thedelivery datewithin six (6) weeks (in the case of multiple
pregnancy, fourteen (14) weeks).
(7)

In the event of childbirth.

Period of time from the date following
the childbirth until the date eight (8)weeks later from such date11

(excluding such length of time as suchfemale employee who is six (6) weeks
postpartum requests to work and engages
in such work as determined not to haveany adverse effect by a doctor)(8)

In the event any employee who raises a baby that is in

Twice a day, thirty (30) minutes eachthe first year of life does such breast-feeding as deemed(In the case of any male employee, if suchnecessary to bring up such baby.

baby’s parent other than such employee
is approved to take such leave (including
any leave equivalent to such leave) as
described in this item on such day as such
employee intends to take such leave as
determined in this item or apply for thenursing time for the same day as
mentionedabove

pursuant

totheprovisions of Article 67 of the Labor
Standards Law, up to such length of time
obtained by reducing such length of time
as approved or requested from such leave
taken twice a day for thirty (30) minutes
each.)(9)(10)

In the event any employee’s wife (including a person

Length of time within the limit of two

who is not registered as such but who is in a de facto(2) days during the period from the datemarital relationship with such employee) gives birth, andsuch employee’s wife is hospitalized for

if it is determined appropriate for such employee not togiving birth until the date two (2) weeks

work because such employee needs to accompany theafter such delivery date (such employee

wife at the time of her hospitalization for giving birth.

may take a one (1) day leave twice)In the event any employee is approved not to work due

The length of time within the limit of

to his wife giving birth to a child and also due to the fact

five (5) days during the specified periodthat he is to care for the child pertaining to such childbirthor the child (including stepchild) not reaching the age ofentering elementary school during the period of six (6)weeks before the expected birth date (in the case ofmultiple pregnancy, fourteen (14) weeks) and during theperiod of eight (8) weeks after the birth.

12

(11)

In the event any employee who raises a child who does

The length of time within the limit of

not reach the age of entering elementary school

five (5) days in the case of one (1) such(including stepchild) is approved not to work to nurse

child and ten (10) days in the case ofsuch child (i.e., to care for such child who is injured or

two (2) or more such children in any one

suffers from any disease) or to have such child receive(1) calendar year

vaccination or a medical checkup.

(12)

In the event any employee is approved not to work in

The length of time within the limit oforder to take nursing care of such a person as specified infive (5) days in the case of one (1) such

Article 3, paragraph 1, items 1 to 6 of the Caregiver Leave

Nursing Care Requiring Person and ten

Regulations who has difficulty in going about his/her(10) days in the case of two (2) or moredaily activities (hereinafter, a "Nursing Care Requiringsuch Nursing Care Requiring Persons in

Person") (including attending such person to the hospital,

any one (1) calendar year

etc., performing the necessary procedures for receiving
long-term care service, and taking any other necessary
care for such family member).
(13)

In the event any employee’s relative is deceased

The length of time within the limit of the(only those designated in the relatives column in

number of consecutive days set forth inAppended Table 5), and if such employee is approved

the number of days column of such

not to work due to such events as are deemed

Appended Table depending on thenecessary to attend in connection with the death ofcategory of relatives (in the event such

such relative including funeral ceremony, mourning,

employee should travel to a remote placeor otherwise.

to attend the funeral ceremony, thenumber of days necessary for the travel toand from such place may be added)(14)

In the event any employee is approved not to work due
to any special event held in memory of a parent (only

The length of time within the limit ofone (1) day

those held within fifteen (15) years subsequent to thedeath of the parent).
(15)

In the event any Employee is approved not to work due

Three (3) consecutive days in August toto events, including the Obon festival in summer, for the

be designated by the President inmaintenance and promotion of mental and physicalprinciple, excluding weekly holidays,

health or improvement of family life.

holidays, and Compensatory Days Off

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(16)

In the event the current residence of any Employee isdestroyed or damaged due to earthquake, flood, fire, or

The length of time within the limit ofseven (7) days

other disasters, and such Employee is approved not towork due to recovery work of such residence.
(17)

In the event any Employee is determined to be in an

The length of time determined necessary

extremely difficult situation to go to work due toearthquake, flood, fire, or other disasters or accident oftransportation facilities.
(18)

In the event it is determined unavoidable for any

The length of time determined necessary

employee not to work in order to avoid any physicaldanger on the way back home whenever earthquake,flood, fire, or any other disaster occurs.
(19)

Other cases approved by the President.

The length of time within the limit of ten(10) days in one (1) calendar year

2

The number of days and weeks in the preceding paragraph.

Article 25
1

Procedures for special leave

Article 23-2, paragraph 1 shall apply mutatis mutandis to the application for special leave. However, in theevent such special leave impairs the normal operation of the University and if it is deemed possible toachieve the purpose of such leave at any other time of the year, such leave may not be approved in somecases.

2

When submitting an application in the preceding paragraph, the employee shall attach any necessary
certificate, etc.

3

Such application as defined in item 6 of paragraph 1 of Article 24 shall be submitted to the President bycompleting the leave form in advance.

4

Any female employee who falls under the cause in item 7 of paragraph 1 of Article 24 shall promptly notify
the President of such fact.

Article 26

Unit of special leave

The unit of special leave shall be one (1) day, one (1) hour, or one (1) minute as necessary.
Article 27 Deleted
Chapter 5 Supplementary regulations
Article 28

Supplementary regulations

Any matter necessary for the enforcement of these regulations, apart from such matters as separately
determined, shall be subject to the regulations applied to national government officials.

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Appended Table 1 (Related to Article 7)

Designation of working hours

First service
Working
days

From Monday through Friday

Working

From 8:30 AM to 5:15 PM

hours
Second service (designated employee)Working
days

From Monday through Friday

Working

From 9:30 AM to 6:15 PM

hours

Appended Table 2 (Related to Article 7)
Pattern A
Rest periods

Designation of rest periods

From 12:00 PM to 1:00 PM

Pattern B
Rest periods

From 11:30 AM to 12:30 PM

Pattern C
Rest periods

From 12:30 PM to 1:30 PM

Appended Table 3 (Related to paragraph 3 of Article 7)

Working hours in the case of half-day leave

First service
Morning
offWorking
hours

From 1:30 PM to 5:15 PM

Afternoo Working
n off
hours

From 8:30 AM to 12:15 PM

Second service (designated employee)
Morning
offWorking
hours

From 2:30 PM to 6:15 PM

Afternoo Working
n off
hours

From 9:30 AM to 1:15 PM

15Appended Table 4 (Related to Article 19)
Period of service
Less than 1 month

Number ofdays
2 days1 month or above and less than 2 months

3 days2 months or above and less than 3 months

5 days3 months or above and less than 4 months

7 days4 months or above and less than 5 months

8 days5 months or above and less than 6 months

10 days

6 months or above and less than 7 months

12 days

7 months or above and less than 8 months

13 days

8 months or above and less than 9 months

15 days

9 months or above and less than 10 months

17 days

10 months or above and less than 11 months

18 days

11 months or above and less than 1 year

20 days

Appended Table 5 (Related to item 12, paragraph 1 of Article 24)
Relatives

Number of days

Spouse, father, or mother7 daysChild

5 daysGrandparent
Grandchild

3 days (in the event the employee inherits through succession in
stirpes and succeeds utensils of religious rites, 7 days)
1 day

Brothers or sisters

3 daysUncle or aunt

1 day (in the event the employee inherits through succession in
stirpes and succeeds utensils of religious rites, 7 days)
3 days (in the event such person was within the same household
Spouse of parents or parents as employee, 7 days)of spouse
1 day (in the event such person was within the same household
Spouse of child or stepchild as employee, 5 days)
Spouse of grandparent or 1 day (in the event such person was within the same household
grandparent of spouseas employee, 3 days)
Spouse of brother or sister or 1 day (in the event such person was within the same householdbrother or sister of spouseas employee, 3 days)
Spouse of uncle or aunt
1 day

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