* The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will prevail.

Guidelines for Handling of Research Assistants of Tokyo
University of Foreign Studies
December 25, 2012
Regulation No. 131
Amended: March 22, 2022 Regulation No.28
Article 1

Purpose

These Guidelines provide for necessary matters pertaining to the handling of research assistants (hereinafterreferred to as “RA(s)”) at Tokyo University of Foreign Studies (hereinafter referred to as the “University”).
Article 2Purposes

The purpose of employment of RAs in accordance with this Guidelines is to have excellent students who areenrolled in the Doctoral Program of the Graduate School of the University participate as research assistants in
the research projects conducted by the University so as to contribute to the development of young researchers'
abilities to conduct research as well as to promote research projects, etc. effectively and improve researchsystems.
Article 3

Qualifications

Persons who are qualified to be RAs shall be students who are enrolled in the Doctoral Program of the Graduate
School of the University.
Article 4Classification and nature of their work, etc.

The classification of RAs and the nature of their work, etc., shall be as follows.
Classification

Employment expenses

RAInternalexpenses

Description of businessor

external

The principal investigator of acompetitive expenses where RAs

research project, etc. (hereinafterare permitted to be employed.

referredtoas'principalinvestigator')

The

Principal

Investigator of the research project,etc. (hereinafter referred to as the'Principal Investigator') shall, inaccordance with the instructions of
the Principal Investigator, performthe necessary research support workfor the research project, etc. as a
research assistant.
Senior RA ("SRA").

External

competitive

1research

They set their own research themes,

grants with improved treatment forcarry out research activities that

RAs in the open call guidelines,

contribute to the research projectetc., in order to increase financialconcerned, and carry out researchsupport for doctoral students.

activities under the direction of theprincipal investigator or research
assistant of the research project
concerned, etc. (hereinafter referredto as the 'principal investigator,etc.'). (2) The research assistantautonomously carries out high-levelresearch assistance work under thedirection of the research leader or
research

assistant(hereinafterreferred to as 'subject leader etc.') ofthe relevant research project etc.
Article 5

Application of Working Regulations

Matters not prescribed in these Guidelines and rules and regulations associated hereto shall be as prescribed in
the Working Regulations for Part-Time Employees of Tokyo University of Foreign Studies (Regulation No.
68 of 2004).
Article 6

Employment Plan

When employing RAs at the university's expense, the Principal Investigator shall prepare an employment planin Appendix Form 1 for the research project, etc. in which the research assistance work is to be carried out, andsubmit it to the head of the organization to which the Principal Investigator belongs (hereinafter referred to as'Head of Department'). The plan shall be submitted to the head of the organization to which the Principal
Investigator belongs (hereinafter referred to as 'Head of Department'). However, if the employment is fundedby external competitive funding, the provisions of the following paragraph shall apply mutatis mutandis.
2 When employing an SRA, the selection of candidates for employment shall be carried out by the project
leader, etc. after an internal recruitment process. At the time of selection, the conditions of service,qualifications for application, job description, etc. shall be presented to the candidate for employment inaccordance with the recruitment guidelines, etc., and both parties shall confirm and agree that the candidate foremployment meets these requirements.
Article 7
1Recruitment

RAs are appointed by the Rector after selection by the Faculty Council or equivalent meeting to which thePrincipal Investigator belongs. However, the provisions of the following paragraph shall apply mutatis
mutandis to RAs who are employed through external competitive funding.

2

When hiring an SRA, the project leader, etc. shall submit Appendix Form 1-2 and obtain the approval of thehead of the department and the Rector. 2 When hiring an SRA, the proposal leader, etc. shall submit Appendix
2Form 1-2 and obtain approval from the head of the department and the President.
3RAs and SRAs shall be employed for a limited term of office, the end of which may not exceed the financialyear in which the date of employment falls. The term of office shall not exceed the financial year of the dateof employment.

4When a person who is engaged in other duties such as a JSPS Research Fellow (DC), Teaching Assistant, etc.
is employed as an RA or SRA, the term of office shall not exceed the fiscal year that includes the date ofemployment. When hiring RAs or SRAs, consideration must be given so as not to interfere with their work,etc., and care must be taken to clarify their working patterns and to manage their working hours appropriately.

5When RAs and SRAs leave school, transfer, study abroad, take a leave of absence or are suspended fromschool, their contracts shall be deemed to have ended and they shall be promptly separated from theiremployment. The RA and SRA shall.

Article 8

Working Hours

The working hours of RAs and SRA shall be, in principle, less than twenty (20) hours per week, andconsideration shall be given so as not to interfere with the research guidance and classes, etc. which such
student receives or takes.
Article 9Salary

The salary for RAs shall be as provided in the Salary Regulations for Part-Time Employees of Tokyo
University of Foreign Studies (Regulation No. 69 of 2004).
2The salary of the SRA shall be determined by replacing the maximum applicable range of the Basic Education
Salary Schedule (Annex 1-2) with the maximum applicable range of Grade 2-31 as provided in Article 6, Item
3 (2) of the Salary Regulations.

Article 10Performance Report

The Research Representative who has employed an RA shall submit a performance report using the AttachedForm 2 to the Immediate Manager within thirty (30) days from the date of termination of the term of
employment of the RA or by April 30 of the following fiscal year, whichever comes earlier. However, RAs
who are employed through external competitive funding shall submit this information to the President.
2 Those employed as SRAs shall submit a 2 The person employed as an SRA shall submit a report on research
results in Appendix Form 2-2 to the President after confirmation by the project leader, etc., by the earlier of 30days after the end of the period of employment as an SRA or 30 April of the following financial year.
Article 11

Miscellaneous Provisions

Any matters not set forth in these Guidelines concerning the implementation of these Guidelines shall beprescribed separately.

3Appended Form 1 (Related to Article 6)

RA Employment Plan for Fiscal Year ____

Research Representative
Affiliation, Title, Name
Name of Research
Project, etc.
Rank

1
2
3
45
6
789101.

Name of RA(Grants-in-Aid for
Scientific ResearchProject Number)(Student IDNumber)

Name ofExpense

Reasons for and
Description of Research
Assistance Services

Planned Numberof Hours
Weeks(Total Hours)

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

()

Enter the name of the research project, etc. in which the RA is engaged in the "Name of Research Project,etc." field. If the project is a Grants-in-Aid for Scientific Research, enter the project number in parentheses.

2.

Enter the "Reasons for and Description of Services" field specifically and concisely.

3.

Enter the number of working hours per week and the total number of working hours during the period inparentheses in the "Planned Number of Hours" field.

4Appended Form 2 (Related to Article 10)
RA Employment Performance Report for Fiscal Year ___Research
Representative
Affiliation, Title,
Name
Affiliation
Name of RA(Student IDNumber)()

Workplace

Name of Research
Project, etc.

(Extension:)(Grants-in-Aid for Scientific Research Project Number:)Name of Expense

Employment
periodFromtoDescription ofResearch
Assistance
Services
Results Obtained
through
Employment of RA
Results Obtained
through
Employment as RA
1.

Enter the name of the research project, etc. in which the RA is engaged in the "Name of Research Project,etc." field. If the project is a Grants-in-Aid for Scientific Research, enter the project number in parentheses.

2.

In the “Results Obtained through Employment of RA" field, enter specifically and concisely the results
obtained through employment of the RA in connection with the implementation of such research projects,etc.

3.

In the "Results Obtained through Employment as RA" field, enter specifically and concisely the resultsof RA's own results through engagement as RA and implementation of the research assistance services.

5