ROTARYCODE OF POLICIESJanuary 2022

(Containing Board Decisions Through November 2021)

Table of Contents
Rotary Code of Policies

Page iROTARY CODE OF POLICIES
Table of Contents

Preface
Outline of Code
Code of Policies
Chapter I
Chapter II
Chapter III
Chapter IV
Chapter V
Chapter VI
Chapter VII
Chapter VIII
Index

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General Provisions
Clubs
Districts
Administration
Programs
Communications
Meetings
Finances

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111
275
335
364
414
Index-1

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PREFACE

Rotary Code of Policies

HISTORY AND PURPOSE

This volume constitutes the first known codification of the general and permanent policies ofRotary International. The decisions of the RI Board, the RI Conventions, and the RI Councils on
Legislation in establishing such policies have been collected and compiled since 1910, but without
any systematic arrangement. Thousands of decisions were reviewed in preparing this Code, andmany were found to be duplicative or outdated. However, several hundred were found to still bein effect, and they are set forth in the Code.

The purpose of the Code is to place all general and permanent policies of the RI Board, the RI
Conventions, and the RI Councils on Legislation, which are currently in effect, into an integrated
and comprehensive volume with the topics arranged in logical order and with consistent language.
The existence of such a code will make it easier for members of the Board, and those charged withthe responsibility to administer the policies, to be familiar with all general and permanent policies
currently in force, regardless of the dates of their adoption. This inaugural Code of Policies is
expected to provide an important source of information for Rotary leaders.

INITIAL STEPThis first version of the Code is limited to a compilation of general and permanent policies
currently in effect. It is recognized that some areas still need the development of policies and thatsome of the policies shown in the Code need restatement. Therefore, it is contemplated that thevarious chapters will be revised and supplemented, as time permits, in order to perfect and refine
the Code as a comprehensive document. It is hoped that at least one of chapters can be revisedand supplemented each year for the next several years until the Code is improved to the point of
optimum usefulness. The goal is to make the Code a practical and helpful document, which willserve as a model for Rotary clubs and districts.

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ARRANGEMENT

Each chapter in the Code is intended to represent a separate subject, and each article is intended torepresent a separate topic, as indicated by the titles. The chapters are numbered consecutively andare arranged in logical order for easy reference. A listing of the articles within the chapters isshown at the beginning of each chapter, and a listing of the sections within the articles is shown at
the beginning of each article. If new articles become necessary between the issuance of revised
editions of the Code, then such articles may be inserted in the appropriate location with an "A"
following the number of the new article. For example, "Article 2A" may be added between Article
2 and Article 3. Space also has been left at the end of each chapter for additional articles as needed.
For example, Chapter II ends with Article 12 and Chapter III begins with Article 16.

NUMBERING

The Code utilizes the numbering system used in the RI Bylaws, and the sections are numbered
progressively with Arabic numerals. A progressive rather than consecutive system is used in orderto provide space for the insertion of additional sections within the articles to accommodate newpolicies in the future. Generally, the sections are numbered progressively by tens. For example,
in Article 5 the first three sections are numbered 5.010, 5.020, and 5.030. New sections, asnecessary, may be inserted between existing sections without changing any of the current numbers.
For example, a new section between 5.010 and 5.020 could be 5.015 or any other number between
5.010 and 5.020, which illustrates the flexibility in the general numbering system.

Each section number also carries the number of the article in which it is found. The article number
and the section number are separated by a decimal point. When it is recognized that the number
to the left of the decimal point is the article number, and the number to the right of the decimal
point is the section number within that article, the system is easily comprehended and utilized. For
example, Section 7.050 means Section 50 in Article 7.

ANNOTATIONSAnnotations for development of the various sections of the Code are shown at the end of thesections. Initially, all of the sections will show an adoption date of June, 1998, which will be noted
as “June 1998 Mtg., Bd. Dec. 348.” As the policies are amended, the sections will showPreface
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the dates and decision numbers of the applicable amendments. For example, if a section isamended by Board Decision 123 on October 30, 2001, the following notation will appear at theend of the amended section: “Oct. 2001 Mtg., Bd. Dec. 123.”
The “Source” notes at the end of the sections also show the historical development of the policies
prior to adoption of the Code. “Cross reference” notes also are shown at the end of some of thesections to refer the reader to other sections of the Code for related topics. “Exhibit” notes also
appear at the end of some sections to call attention to related documents in the exhibits portion of
the Code.

INDEX

An index for the Code follows the last chapter. Index entries are arranged in alphabetical sequenceand have been made as concise as possible to enable rapid scanning of the index.

AMENDMENTS AND NEW POLICIESThe RI Board will adopt new policies and amend existing policies in its regular course of business.
In the case of amendments, the sections of the Code being amended will be referenced in theactions of the Board. In the case of new policies, the placement of the new policies in the Codewill be referenced in the actions of the Board.

ANNUAL SUPPLEMENTS

Annual supplements will be prepared and distributed to show the changes in the Code through theclose of the last fiscal year. The supplements will be cumulative for the period of time from theadoption of the Code, or its latest edition, to the end of the applicable fiscal year. Making theannual supplements cumulative in nature means that each copy of the Code will need to contain
only the latest supplement in order to be current. The annual supplements may be organized forplacement either as one insertion at the front or back of the Code or as separate insertions at theend of the various articles of the Code.

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Page vREVISED EDITIONSThe Code will need to be revised periodically in order to incorporate the amendments and additions
into the body of the Code itself rather than relying upon the cumulative annual supplements for aperiod of many years. It is expected that the Code will be revised after each meeting of the Council
on Legislation.

ACKNOWLEDGMENTS

The Code has been prepared by members of the RI staff and the Codification Committee over a
period of two years without the expense of consultants or contractors, except for some initial workby an outside company in the late 1980’s when the Code was first proposed.

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CHAPTER I
GENERAL PROVISIONS
Article 1.
The Code
1.010. Purpose
1.020. Citation
1.030. Rules of Construction
1.040. Definitions
1.050. Relationship to the Constitutional Documents
1.060. Severability
1.070. Repeal of Policies
1.080. Implementation of Policies
1.090. Amendments
1.100. Annual Supplements
1.110. Revised Editions
1.120. Authentication
CHAPTER II CLUBS
Article 2.
Club Membership and Administration
2.010. Membership of Clubs in RI
2.020. Club Leadership Plan
2.030. Association of Clubs Outside RI
2.040. Clubs Chartered Prior to 6 June 1922
2.050. Recommended Club Bylaws
2.060. Incorporation of Clubs
2.070. Incorporation of Club Activity
2.080. Club Compliance With National Law
2.090. Clubs and Politics
2.100. Club and District Events Involving Weapons
2.110. Legal and Insurance Implications of Events Involving Weapons
2.120. Youth Protection
2.130. Pilot Projects
Article 3.
Club Name, Locality, and Adjustment to Locality
3.010. Club Name
3.020. Locality (Geographical Boundaries) of a Club
Article 4.
General Membership Guidelines and Classifications
4.010. Diversified Membership
4.020. Personal Nature of Club Membership
4.030. General Classification and Membership Principles
4.040. Membership of Rotary Alumni in Rotary Clubs
4.050. Membership Cards
4.060. Dual Membership
Article 5.
Membership Growth and New Members
5.010. Membership Growth and Development
5.020. New Members
5.030. Grow Rotary Membership Operational Plan
Article 6.
Former Rotarians and Family of Current Rotarians
6.010. Former Rotarians
6.020. Involvement of Partners and Other Family Members of Rotarians

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Article 7.
Club Meetings and Attendance
7.010. Club Meeting Location
7.020. Programs for Club Meetings
7.030. Speakers for Club Meetings
7.040. Club Assembly
7.050. Reporting Club Attendance
7.060. Visitors and Guests
7.070. Joint Meetings with Other Service Clubs
Article 8.
Club Programs
8.010. Club Autonomy of Activities
8.020. Special Observances
8.030. Basic Principles of Vocational Service
8.040. Basic Principles of Community Service
8.050. Club-Level Training
Article 9.
Club Finances and Public Relations
9.010. Club Finances
9.020. Clubs in Arrears to RI
9.030. Status of Suspended Clubs
9.040. Participation of Clubs in Fundraising Activities
9.050. Club Public Relations
Article 10.
Club Officers
10.010. Club Officers
10.020. Qualifications of the Club President
10.030. Duties of Club President
10.040. Duties of Club President-elect10.050. Duties of Club Secretary
10.060. Club Officer Disputes
Article 11.
Club Relationships With Rotarians and Others
11.010. Circularization
Article 12.
Rotaract Clubs
12.010. Membership in a Rotaract Club
12.020. Sponsorship12.030. Rotaract Club Base
12.040. Standard Rotaract Club Constitution and Recommended Rotaract Club Bylaws
12.050. Rotaract Club Suspension and Termination
12.060. Rotaract Marks
12.070. Rotaract Club Finances
12.080. Rotaract District Meetings and Activities
12.090. Rotaract Multidistrict Information Organizations
12.100. Rotaract Multidistrict Meetings and Activities
12.110. Rotaract Leadership Training
CHAPTER III DISTRICTS
Article 17.
Rotary Districts
17.010. Rotary Districts, General
17.020. Incorporation of Districts
17.030. District Leadership Plan
17.040. District-Level Elections
17.050. District Records

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Article 18.
New Club Development and Extension of Rotary81
18.010. New Club Development
18.020. New Clubs
18.030. Non-Districted Rotary Clubs
18.040. Extension to Non-Rotary Countries and Geographical Areas
Article 19.
District Officers
85
19.010. Governor’s Specific Duties and Responsibilities
19.020. Responsibilities of the Governor-nominee
19.030. Governor-nominee Selection
19.040. Training and Preparation
19.050. Vacancies in the Office of Governor or Governor-elect: Training
19.060. Past Governors
19.070. Relationship Between District Governors and Regional Leaders
Article 20.
District Meetings
95
20.005. Location of District Meetings
20.010. District Conference Overview
20.020. District Conference Program
20.030. President’s Representative at Conference
20.040. Joint District Conferences
20.050. Protocol at District Meetings
20.060. District Training Assemblies
20.070. Presidents-Elect Training Seminars (PETS)
20.080. District Team Training Seminar
20.090. District Vibrant Club Workshop
Article 21.
Multidistrict Activities
106
21.010. Guidelines for Multidistrict Activities, Projects and Organizations
21.020. Intercountry Committees
CHAPTER IV ADMINISTRATION
Article 26.
Rotary International
111
26.010. Rotary International Strategic Plan
26.020. Rotary and Politics
26.030. Rotary and Religion
26.040. Rotary Anthem
26.050. Rotary Protocol
26.060. Election Guidelines and Campaigning
26.070. Election Complaint Procedures
26.080. Rotary Privacy Statement
26.090. Statements on Issues
26.100. Mediation and Arbitration Guidelines
26.110. Relationship Between Directors and Trustees of The Rotary Foundation
26.120. Harassment-free Environment at Meetings, Events, or Activities
26.130. Our Commitment to Diversity, Equity, and Inclusion
26.140. Code of Conduct
Article 27.
RI President
127
27.010. Regulations Governing Candidates for RI President and the Nominating Committee for President
27.020. RI President Job Description
27.030. Official Activities
27.040. Authority to Act on Behalf of Board

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27.050. Additional Activities
27.060. Annual Theme and Goals
27.070. Staff Support
27.080. Finances
27.090. President’s Advisory Committee
Article 28.
RI Board of Directors
28.005. Policies Relating to the Board
28.010. Selection Methods for Directors
28.020. Orientation and Governance Training
28.030. Meetings
28.040. RI Board of Directors Job Description
28.050. Appeals of Board Action
28.060. Partner Training and Attendance at Rotary Meetings
28.070. Relationship Between Directors and Governors
28.080. Relationship Between Directors and Regional Leaders
28.090. Conflict of Interest Policy
28.100. Code of Ethics
28.110. Indemnification of RI Directors and Officers
Article 29.
Regional Leaders29.010. Regional Leaders
29.020. Rotary Coordinators (RCs)29.030. Rotary Public Image Coordinators (RPICs)
Article 30.
Other Current and Past Officers of RI
30.010. President-elect30.020. President-nominee
30.030. Vice-President
30.040. Treasurer
30.050. Definition of Past Officer of RI
30.060. Guidelines for Aides to RI Officers
Article 31.
RI Committees
31.010. Purpose of Committees
31.020. Types of Committees
31.030. Meetings of Committees
31.040. Committee Appointments
31.050. Liaison Directors to Committees
31.060. Executive Committee
31.065. Standing Board Committees
31.070. Finance Committee
31.075. Operations Review Committee
31.080. Audit Committee Charter
31.090. Strategic Planning Committee
31.100. Membership Committee
31.110. Committee Reports
31.120. Committee Finances
Article 32.
RI General Secretary
32.010. Chief Executive Officer of RI
32.020. Authority to Act on Behalf of Board
32.030. General Secretary Authority to Act on Behalf of Board on Matters Relating to Clubs

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32.040.

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General Secretary Authority to Act on Behalf of Board on Matters Relating to Convention,Council on Legislation, and Council on Resolutions
32.050. General Secretary Authority to Act on Behalf of Board on Matters Relating to Districts
32.060. General Secretary Authority to Act on Behalf of Board on Matters Relating to Finance32.070. General Secretary Authority to Act on Behalf of Board on Matters Relating to Administration
32.080. General Secretary Authority to Act on Behalf of Board on Matters Relating to Rotary Literature,
Documents and Translation
32.090. General Secretary Authority to Act on Behalf of Board on Matters Relating to Programs
Article 33.
RI Secretariat
216
33.010. Policies and Benefits Affecting Secretariat Staff
33.020. Staff Outside Involvement with Rotary
33.030. Secretariat International Offices
33.040. Deadlines for Receipt of Documents
Article 34.
Rotary Marks
223
34.005. Definition of Rotary Marks
34.010. Registration of Rotary Marks
34.020. Permission to Use Rotary Marks
34.030. Use of Emblem
34.040. Use of Name
34.050. Use of Stationery
34.060. Other Rotary Emblems
34.070. Reproduction of the 4-Way Test
34.080. Rotary Mottos
Article 35.
Licensing245
35.010. General RI Licensing Principles
35.020. Granting of an RI License
35.030. General Secretary’s Responsibilities
35.040. Use of Rotary Marks by Rotarians
35.050. Specific Limitations on Use of Rotary Marks
35.060. Advertising and Marketing Limitations
35.070. Miscellaneous Licensing Matters
Article 36.
Partnerships
25636.010. General Guidelines
36.020. Strategic Partners
36.030. Resource Partners
36.040. Service Partners
36.050. Project Partners
36.060. Recognition for Organizations
36.070. Corporate Project
36.080. Collaborating Organizations
36.090. Representatives to Other Organizations
36.100. Invitations to Attend Meetings of Other Organizations
36.110. Process for Formalizing Partnerships
Article 37.
RI Guidelines for Sponsorship and Cooperation
265
37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
37.020. Cooperation with United Nations
37.030. Cooperation with Other Organizations and Groups

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Article 38.
Territorial, Regional and Sectional Groupings274
38.010. Territorial Units-RIBI
38.020. Limitations on Administrative Units
CHAPTER V PROGRAMSArticle 40.
General Provisions
275
40.010. Rotary Programs and Global Networking Groups
40.020. Evaluation
40.030. New Rotary Programs and Global Networking Groups
40.040. RI Projects
40.050. Rotary Alumni
40.060. Rotary Recommended Programs
Article 41.
Rotary Programs
284
41.010. Interact
41.020. New Generations Service Exchange
41.030. Rotary Community Corps (RCC)
41.040. Rotary Friendship Exchange
41.050. Rotary Youth Exchange
41.060. Rotary Youth Leadership Awards
Article 42.
Global Networking Groups
307
42.010. Rotary Fellowships
42.020. Rotary Action Groups
42.030. Incorporation Guidelines For Global Networking Groups
Article 43.
RI Awards
319
43.010. Rotary Citation
43.020. Significant Service Award
43.030. Rotary Membership Development Award
43.040. Service Above Self Award
43.050. Avenues of Service Award
43.060. RI Award of Honor
43.070. The Sylvia Whitlock Leadership Award
43.080. Rotary Alumni Global Service Award
43.090. Alumni Association of the Year Award
43.100. Rotary Award for Excellence in Service to Humanity
43.110. Award Replacement Policy
43.120. New Award or Recognition Proposals
Article 44.
Rotary Clubs, Districts, and Other Rotary Entities and Other Organizations
329
44.010. Development of Service Projects
44.020. Guidelines for Clubs, Districts and Other Rotary Entities for Interacting with Other Organizations
44.030. Annual Financial Statement from Rotary Programs/Entities using Rotary Name or Requesting
Support or Participation
44.040. Guidelines for Clubs to Conduct Projects in Non-Rotary Countries
CHAPTER VI COMMUNICATIONSArticle 48.
Official Language and Translation
335
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Article 49.
Membership Communications
49.010. Official Notices
49.020. Board Minutes
49.030. Manual of Procedure
49.040. Constitutional Documents
49.050. Codification of Policies
Article 50.
Public Relations and Information
50.010. Purpose of RI Public Relations
50.020. Public Relations Guidelines for Pro Bono Relationships with Corporate Entities
Article 51.
Publications
51.010. Official Magazine
51.020. Rotary Regional Magazines
51.030. Guidelines for New Publications
51.040. Rotary Leader
Article 52.
Audio/Visual/Electronic Communications
52.010. Audiovisuals
52.020. Internet and Electronic Communications
Article 53.
Other Communications
53.010. Rotary International Archives
53.020. Rose Parade Float
CHAPTER VII MEETINGS
Article 57.
International Convention
57.010. Purpose
57.020. Host Organization Committee
57.030. Guidelines
57.040. Site Selection
57.050. Attendance
57.060. Housing
57.070. Sergeants-at-Arms at the Convention
57.080. International Convention Committee
57.090. Public Relations
57.100. Finances
57.110. Program Features
57.120. Role of Paid Official Participants and Partners
57.130. Role of General Secretary for International Conventions
57.140. Post-Convention Activities
57.150. Miscellaneous International Convention Matters
Article 58.
International Assembly
58.010. Guidelines and Minimum Standards
58.020. Scheduling
58.030. International Assembly Committee
58.040. Attendance and Participants’ Responsibilities
58.050. Training, Programs and Sessions
58.060. Publications
58.070. Finances
Article 59.
Council on Legislation and Council on Resolutions
59.010. Site Selection for the Council on Legislation
59.020. Proposed Legislation and Resolutions

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59.030. Participants
59.040. District Council Representatives
59.050. Sergeants-at-Arms
59.060. Proceedings and Functions of the Council on Legislation
59.070. Proceedings and Functions of the Council on Resolutions
59.080. Finances
59.090. Support Staff
59.100. Post-Council Activities
Article 60.
Institutes
60.010. International Institute60.020. Participants at International Institutes
60.030. International Institute Program
60.040. International Institute Finances
60.050. Rotary Institutes
Article 61.
General Policies Relating to RI Meetings
61.010. Manuals for Sergeants-at-Arms
61.020. Sergeant-at-Arms Committee
61.030. Sergeants-at-Arms Leadership Candidate Book
61.040. Recommended Protocol at RI Meetings
CHAPTER VIII FINANCES
Article 66.
General Finance Provisions
66.010. Annual Report
66.020. Audited Financial Statements
66.030. Banking Procedures
66.040. Fiscal Agents
66.050. Contracts
66.060. One Rotary Center Real Estate Management Policy
66.070. Administrative Services Agreement between RI and TRF
Article 67.
Audits
67.010. Auditing Services Charter
67.020. Guidelines for Appointment and Evaluation of the Independent Auditor
Article 68.
Budgets
68.010. Budget Review Process
68.020. Authority to Exceed RI Budget
68.030. Capital Expenditures
Article 69.
Expenses and Reimbursements
69.010. Approval of Disbursements
69.020. Travel
69.030. Rotary Funding for Governors
69.040. General Officers’ Expenses
69.050. Officer Expenses
69.060. Miscellaneous Financial Matters
Article 70.
Investments
70.010. Investment Policy Statement – Rotary International General Fund
70.020. RI Reserve Policy
70.030. Foreign Currency Management Policy
70.040. Restricted Currencies
70.050. Budgeted Investment Earnings and Investment Earnings Reserve

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Article 71.
Revenues
71.010. Per Capita and Prorated Dues
71.020. Licensing
71.030. Publications
Article 72.
Risk Management and Insurance
72.010. Risk Management
72.020. Liability Coverage for RI Directors and Officers
72.030. Indemnification of Staff
72.040. RI Travel Medical
72.050. RI Meetings and Programs
72.060. Club and District Liability Insurance

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1

CHAPTER I
GENERAL PROVISIONS

Article 1. The Code1.010.
1.020.
1.030.
1.040.
1.050.
1.060.
1.070.
1.080.
1.090.
1.100.
1.110.
1.120.

PurposeCitation
Rules of Construction
Definitions
Relationship to the Constitutional Documents
Severability
Repeal of Policies
Implementation of Policies
Amendments
Annual Supplements
Revised Editions
Authentication

1.010. Purpose
The purpose of this Rotary Code of Policies is to establish a comprehensive document containing
all of the general and permanent policies of Rotary International. All policies of a general andpermanent nature adopted by the RI Board or the RI Council on Legislation after the effective dateof this Rotary Code of Policies will be added to the Code in order for it to remain a single collectionof such policies. (June 1998 Mtg., Bd. Dec. 348)

1.020. Citation
The policies contained in this Rotary Code of Policies shall constitute and be designated the Rotary
Code of Policies and may be so cited. Such policies may also be cited simply as the "Code of
Policies" or the "Code." Revised editions, as prepared and authenticated from time to time inaccordance with this article, shall be designated by listing the year of the revision and adding theword "revised" to the title. For example, a revised edition of the Code in 2002 would be designatedas the "2002 Revised Code of Rotary Policies." Such a revised edition also may be cited simply
as the "2002 Revised Code" or the "2002 Code." (June 1998 Mtg., Bd. Dec. 348)

1.030. Rules of Construction
All general provisions, terms, phrases and expressions contained in this Code are to be construed
in a manner that allows for the implementation of policies. Words and phrases are to be taken in
their plain or usual sense, but technical words and phrases having a particular or appropriate
meaning in law or in the constitutional documents are to be understood according to their technicalimport. As used in this Code, the words "shall," "is," and "are" are mandatory, and the words"may" and "should" are permissive. (June 1998 Mtg., Bd. Dec. 348)

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1.040. Definitions
In the construction of this Code, the following definitions are to be observed unless the context
clearly requires otherwise:1) Board: The Board of Directors of Rotary International.
2) Club: A Rotary club.
3) Code or Code of Policies: The Rotary Code of Policies as contained in this article andthe other articles of this document.
4) Constitutional Documents: The Constitution and Bylaws of Rotary International andthe Standard Rotary Club Constitution.
5) Councils: The RI Council on Legislation and Council on Resolutions.
6) Foundation: The Rotary Foundation of Rotary International.
7) General Officers of RI: The president, president-elect, vice-president, treasurer, otherdirectors and the general secretary.
8) General Secretary: The duly elected or acting general secretary of Rotary International.
9) Governor: A governor of a Rotary district.
10) Legislation:
Legislation

Enactment and position statement proposed for the Council on11) Member: A member, other than an honorary member, of a Rotary club.
12) Partner: One of a couple of the same or opposite sex, with legally married or civil
union status or in a mutually recognised relationship.
13) Rotaract club: A club of young adults.
14) Rotaractor: A member of a Rotaract club.
15) RI: Rotary International.
16) Rotary Entity/Rotary Entities: Rotary International, The Rotary Foundation, aRotary club or group of clubs, a Rotary district or group of districts, a Rotary
Fellowship, Rotary Action Groups, and administrative territorial units of RotaryInternational. Individual RI Programs are not considered Rotary Entities.
17) Rotary Marks: The intellectual property owned by RI. See Section 34.005.
18) Rotary Senior Leaders: Those individuals serving as current, incoming, and past RI
presidents; current, incoming, and past RI directors; and current, incoming, and past
Foundation trustees.

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319) Secretariat: The world headquarters and international offices of Rotary International.
20) Staff: The employees of Rotary International.
21) TRF: The Rotary Foundation of Rotary International.
22) Trustees: The Trustees of The Rotary Foundation of Rotary International. (April 2021
Mtg., Bd. Dec. 148)
1.050. Relationship to the Constitutional Documents
This Code is supplemental to the constitutional documents and should be construed in harmony
with them. In the event of a conflict between the provisions of the constitutional documents andthe provisions of this Code, the constitutional documents take precedence and thereby modify the
conflicting provisions of the Code. (June 1998 Mtg., Bd. Dec. 348)
1.060. Severability
The chapters, articles, sections, and subsections of this Code are severable. If any chapter, article,
section, or subsection of this Code is declared invalid by the judgment of any court or other agencyof competent jurisdiction, such invalidity shall not affect any of the remaining chapters, articles,
sections, or subsections of this Code. If any part of this Code is declared invalid by any court oragency of competent jurisdiction, it shall be invalid only within the jurisdiction of such court oragency. (June 1998 Mtg., Bd. Dec. 348)
1.070. Repeal of Policies
When an action repealing a former policy is itself repealed or rescinded, such repeal or rescission
shall not be construed to revive the former policy, unless such policy is expressly reinstated. (June1998 Mtg., Bd. Dec. 348)
1.080. Implementation of Policies
Unless noted to the contrary in a particular provision, the general secretary shall have both the duty
and the authority to implement the policies set forth in this Code. For that purpose, the generalsecretary may prepare and approve policies, procedures, guidelines, rules, schedules and otherdocuments to implement the policies. The general secretary also may delegate authority for the
implementation of various policies to one or more members of the staff, either by name or title.
(June 1998 Mtg., Bd. Dec. 348)
1.090. Amendments
Amendments to this Code may be made through action of a Council on Legislation, in accordancewith the provisions of the constitutional documents for actions by the Council on Legislation.
Amendments to the Code also may be made by the Board, in accordance with the constitutional
documents for actions by the Board. Amendments made by a Council on Legislation shall become
effective on 1 July following the action, subject to the limitations of the constitutional documents.
All other amendments shall become effective upon their adoption by the Board, unless a later dateis specified in such action. When appropriate, the Board will delay the effective date ofRotary Code of Policies
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amendments to the Code in order to provide adequate notice of the changes or additions to thepolicies.
When amending this Code, the Board shall endeavor to specify the chapter, article, section, or
subsection being amended or to designate the place in the Code for the new policies to be inserted.
Failure to make such references shall not affect the validity of actions by the Board to adopt new
or different policies. The general secretary has the duty and authority to make technical correctionsin the amendments adopted by the Board and to incorporate such corrections into the Code. Suchcorrections, if any, shall be reported to the Board at its next meeting. (June 1998 Mtg., Bd. Dec.
348; February 2000 Mtg., Bd. Dec. 275; August 2000 Mtg., Bd. Dec. 42; September 2016 Mtg.,
Bd. Dec. 28)

1.100. Annual Supplements
This Code shall be updated by the general secretary after each board meeting. An annual
cumulative supplement to this Code shall be prepared by the general secretary following the endof each Rotary year. Such cumulative supplements shall contain all amendments to the Code, andall other changes or additions of general and permanent policies, since the Code’s adoption or its
last revision. (June 1998 Mtg., Bd. Dec. 348)

1.110. Revised Editions
Revised editions of this Code shall be prepared by the general secretary from time-to-time, but notless than once every four years. Revised editions shall merge the Code (or the latest revised
edition), the latest cumulative annual supplement and any subsequent amendments of the Code,and all other changes or additions of general and permanent policies, into a single integrated
document. Revised editions of the Code will bear the year of publication as part of the title, suchas the 2001 Revised Code of Rotary Policies. Revised editions, when duly prepared andauthenticated, will replace earlier editions of the Code. When a revised edition of the Code isprepared and authenticated, the revised edition shall be presented to the Board at a regular meeting,and its receipt shall be noted in the minutes.
The new edition of the Code will become effective at the time of such presentation to the Board
with the proviso that any policies inadvertently omitted or altered in their transfer from theprevious edition of the Code to the new edition will remain effective as stated in the earlier edition
for six-months. During the six-month period after its presentation to the Board, the new edition
may be corrected by the general secretary to reflect accurately the transfer of policies from theprevious edition, and such corrections shall be reported to the Board at its next meeting. After the
expiration of the six month period, the new edition will become as fully effective as if adopted in
toto by the Board, and the text of the policies in such revised edition may not be changed thereafter
except by action of the Board. (June 1998 Mtg., Bd. Dec. 348)

1.120. Authentication
The general secretary has the duty to prepare, and the authority to authenticate, the cumulative
annual supplements and the revised editions of the Code as they are issued in accordance with thisarticle. (June 1998 Mtg., Bd. Dec. 348)
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CHAPTER II
CLUBSArticles2. Club Membership and Administration
3. Club Name, Locality, and Adjustment to Locality
4. General Membership Guidelines and Classifications
5. Membership Growth and New Members
6. Former Rotarians and Family of Current Rotarians
7. Club Meetings and Attendance
8. Club Programs
9. Club Finances and Public Relations
10. Club Officers
11. Club Relationships With Rotarians and Others
12. Rotaract Clubs

Article 2. Club Membership and Administration
2.010. Membership of Clubs in RI
2.020. Club Leadership Plan
2.030. Association of Clubs Outside RI
2.040. Clubs Chartered Prior to 6 June 1922
2.050. Recommended Club Bylaws
2.060. Incorporation of Clubs
2.070. Incorporation of Club Activity
2.080. Club Compliance With National Law
2.090. Clubs and Politics
2.100. Club and District Events Involving Weapons
2.110. Legal and Insurance Implications of Events Involving Weapons
2.120. Youth Protection
2.130. Pilot Projects

2.010. Membership of Clubs in RI
RI is an association of member Rotary clubs and Rotaract clubs, each of which has a direct
relationship and common responsibility to the association with no national or other grouping ofclubs intervening in the administration and functioning of the clubs as members of RI. Every
member club of RI is expected to comply with the provisions of the constitutional documents
which provide for the organizational structure and functioning of the club. (October 2019 Mtg.,
Bd. Dec. 57)
Source: May-June 1976 Mtg., Bd. Dec. 265; Amended by October 2019 Mtg., Bd. Dec. 57

2.010.1. Failure to Function
In accordance with the RI Bylaws, the RI Board is responsible for ensuring that all member
clubs of the association are functioning, and defines a functioning club asRotary Code of Policies
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1. Having paid its per capita dues to Rotary International
2. Meeting regularly consistent with RI constitutional documents
3. Ensuring that its members subscribe to Rotary magazine or a licensed regional magazine.
4. Implementing service projects that address needs in the local community and/or incommunities in other countries
5. Receiving the visit of the governor, assistant governor, or an officer of RotaryInternational
6. Maintaining appropriate liability insurance as provided in section 72.060. of this Code7. Acting in a manner consistent with the RI constitution, bylaws, and the Rotary Code of
Policies
8. Complying with requests from the RI Board to terminate a Rotarian’s membership who
admits to, is convicted of or is otherwise found to have engaged in harassment as
defined in the Rotary Code of Policies.
9. Paying its RI membership and district dues without outside assistance
10. Providing accurate membership lists on a timely basis to the general secretary. At aminimum, clubs must report their membership changes to the general secretary so they
are received by 1 July and 1 January.
11. Resolving club disputes in an amicable manner
12. Maintaining cooperative relations with the district
13. Cooperating with RI by not initiating or maintaining, or retaining in its membershipan individual who initiates or maintains, litigation against Rotary International or The
Rotary Foundation, including their directors, trustees, officers, and employees, prior
to exhausting all remedies provided for in RI’s constitutional documents
14. Following and completing the election review process established in the RI bylaws
Each governor shall identify which clubs in the district are failing to function according to
the above criteria. Rotary senior leaders are also encouraged to report any observations
that suggest that a club has failed to function. (October 2019 Mtg., Bd. Dec. 48)
Source: February 2000 Mtg., Bd. Dec. 339; November 2004 Mtg., Bd. Dec. 59. Amended by May 2000 Mtg., Bd. Dec. 425; August
2000 Mtg., Bd. Dec. 79; November 2000 Mtg., Bd. Dec. 178; November 2009 Mtg., Bd. Dec. 93; June 2013 Mtg., Bd. Dec. 196;
October 2013 Mtg., Bd. Dec. 31; January 2014 Mtg., Bd. Dec. 96; May 2014 Mtg., Bd. Dec. 113; May 2014 Mtg., Bd. Dec. 121;
September 2016 Mtg., Bd. Dec. 28; October 2018 Mtg., Bd. Dec. 68; October 2019 Mtg., Bd. Dec. 48

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72.010.2. Plan For Achieving Minimum Standards In All Rotary Clubs
1. Creating Opportunities for Clubs to Become Functioning
The governor will make appropriate arrangements to strengthen clubs identified as weakso they are able to fulfill the minimum standards established by the Board.
2. Addressing Clubs That Are Not Functioning
If a club elects not to participate in the strengthening opportunities offered by the district
governor, the governor will work with the club to identify an appropriate course of action
from the following options:a) Resignation – After careful consideration, in consultation with the governor, the clubmembers agree to resign the membership of their club in accordance with club resignation
board policy. The governor will provide the names of interested Rotarians to nearby clubs.
b) Merger – In consultation with the governor, the club and all of its members willconsolidate with a nearby club. Neighboring clubs with fewer than 20 members areencouraged to merge.
c) Termination – The governor notifies the general secretary that a club is not able to meetthe minimum standards for a functioning club. The general secretary notifies the club of
the governor’s recommendation and asks for its response within a reasonable timeframe.
If the club doesn’t respond or if the club’s response indicates that minimum standards
cannot be achieved, the club is terminated for failure to function. (October 2013 Mtg., Bd.
Dec. 31)
Source: February 2000 Mtg., Bd. Dec. 324; November 2000 Mtg., Bd. Dec. 158; Amended by November 2004 Mtg., Bd. Dec. 59;
October 2013 Mtg., Bd. Dec. 31

2.010.3. Resignation of Rotary Clubs
In accordance with RI Bylaws section 3.010., Club Resignation from RI, a club wishing toresign its membership in the association may follow these general guidelines:
With advance notice, convene a meeting of the entire membership and vote to decide if theclub should resign its membership in Rotary International.
If a majority of the members present votes to resign the club’s membership, the club’s
president and secretary should send a written communication to the district governor andthe general secretary summarizing the club’s vote and indicating the final date that the club
will operate.
Care should be taken to follow all applicable local laws and stewardship requirements
regarding the termination of a non-profit organization.
If the club has incorporated itself, and/or if it has incorporated an activity of the club,
applicable laws and the articles of incorporation should be followed, especially concerning
the disposition of assets.

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The district should assist remaining members in locating other Rotary clubs if they expressa desire to continue their Rotary membership. (October 2013 Mtg., Bd. Dec. 31)
Source: June 2008 Mtg., Bd. Dec. 283; Amended by October 2013 Mtg., Bd. Dec. 31

Cross References
9.020. Clubs in Arrears to RI
32.030.4. Club Suspension, Termination, Resignation, and Reinstatement by General Secretary
32.030.9. Magazine Subscription Requirements

2.020. Club Leadership Plan
The purpose of the Club Leadership Plan is to strengthen the Rotary club by providing theadministrative framework of an effective club. Club leaders should implement the Club
Leadership Plan in consultation with district leaders as described by the District Leadership Plan.
The Club Leadership Plan should be reviewed annually. Effective clubs:a) Sustain and/or increase their membership baseb) Implement successful projects that address the needs of their community and communities inother countriesc) Support The Rotary Foundation through both financial contributions and program participationd) Develop leaders capable of serving in Rotary beyond the club level
To implement a Club Leadership Plan, current, incoming and past club leaders should:a) Develop a long-range plan that addresses the elements of an effective clubb) Set annual goals and enter these in Rotary Club Centralc) Conduct club assemblies that involve members in the planning process and keep them informedof the activities of Rotaryd) Ensure clear communication between the club president, board, committee chairs, club members,
district governor, assistant governors, and district committeese) Provide for continuity in leadership, including the concept of succession planning to ensure
development of future leadersf) Amend bylaws to reflect the club committee structure and roles and responsibilities of clubleadersg) Provide opportunities to increase fellowship among members of the clubh) Ensure that every member is active in a club project or functioni) Develop and implement a comprehensive training plan that ensures:
1. Club leaders attend district training meetings as appropriate
2. Orientation is consistently and regularly provided for new members
3. Ongoing educational opportunities are available for current members
4. A leadership skills development program is available for all members
Club Committees
Club committees are charged with carrying out the annual and long-range goals of the club. The
president-elect, president, and immediate past president should work together to ensure continuityof leadership and succession planning. Whenever feasible, committee members should be
appointed to the same committee for three years to ensure consistency. The president-elect isRotary Code of Policies
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responsible for appointing committee members to fill vacancies, appointing committee chairs, andconducting planning meetings prior to the start of the year in office. It is recommended that thechair have previous experience as a member of the committee.
Standing committees should be appointed in accordance with Article 11 of the Standard Rotary
Club Constitution and reflected in the club’s bylaws.
Training Requirements
Club committee chairs should attend the district training assembly prior to serving as chair.
Relation to the District Leadership TeamClub committees should work with assistant governors and relevant district committees.
Reporting Requirements
Club committees should report to the club board on the status of their activities on a regular basis
and at club assemblies, as appropriate. (September 2016 Mtg., Bd. Dec. 28)
Source: November 2004 Mtg., Bd. Dec. 128; Amended by November 2006 Mtg., Bd. Dec. 104; June 2010 Mtg., Bd. Dec. 223; January 2015
Mtg., Bd. Dec. 118; September 2016 Mtg., Bd. Dec. 28

2.030. Association of Clubs Outside RI
A club does not have the authority to bind its members to any other organization nor establish aformal association of clubs outside the framework of RI. (October 2013 Mtg., Bd. Dec. 31)
Source: April 1971 Mtg., Bd. Dec. 233; Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

2.040. Clubs Chartered Prior to 6 June 1922
Unless an exception was granted pursuant to the RI Bylaws, all clubs chartered before 6 June 1922
shall adopt the current Standard Rotary Club Constitution. The general secretary has as an
addendum for each club chartered before 6 June 1922 with variations to the Standard Rotary Club
Constitution. When a club wishes to amend a variation to make it conform more closely to thecurrent Standard Rotary Club Constitution, it may do so by following the provisions of theStandard Rotary Club Constitution. (October 2013 Mtg., Bd. Dec. 31)
Source: March 1990 Mtg., Bd. Dec. 139; November 1992 Mtg., Bd. Dec. 83; Amended by October 2013 Mtg., Bd. Dec. 31

2.050. Recommended Club Bylaws
The Standard Rotary Club Constitution requires all clubs to adopt bylaws not inconsistent with theconstitution and bylaws of RI. The Board has adopted Recommended Club Bylaws as found in an
appendix to this Code. Amendments to the Recommended Club Bylaws resulting from the actionof the Council on Legislation may be approved by the Executive Committee, acting on the Board’s
behalf. The Recommended Club Bylaws shall be reviewed by the Board as appropriate. (October
2013 Mtg., Bd. Dec. 31)
Source: November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg., Bd. Dec. 197; Amended by October 2013 Mtg., Bd. Dec. 31

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2.060. Incorporation of Clubs
A club may incorporate so long as the club includes within the articles of incorporation a phrase
reciting the allegiance to and submission of the club to the constitutional documents of RI as now
existent and as may hereafter be amended.
Clubs should obtain the advice of legal counsel and liability insurance counsel with respect to theneed for protection against liability resulting from club projects and activities through theincorporation of the club or its activities.
For purposes of this section the following words shall have the following meanings:
1) “Corporation” shall mean a corporation, association, limited-liability company, or other similar
entity recognized by a local jurisdiction.
2) “Incorporate” shall mean the process of establishing a corporation.
3) “Corporate Documents” shall mean the documents formally adopted by a corporation
establishing its processes for governance and operation, including its articles of incorporation or
association, bylaws and similar documents. (October 2013 Mtg., Bd. Dec. 31)
Source: July 1940 Mtg., Bd. Dec. 36; November 1983 Mtg., Bd. Dec. 93; November 2008 Mtg., Bd. Dec. 104; October 2013 Mtg., Bd. Dec. 31.
Amended by January 1958 Mtg., Bd. Dec. 114; November 2004 Mtg., Bd. Dec. 59

2.060.1. Suggested Incorporation Format
Certain general provisions for articles of incorporation are as follows:
The name of this corporation shall be "Rotary Club of(City),
Incorporated."(State/Province/Country)

This corporation shall be a non-profit corporation. Its purpose shall be charitable andbenevolent and to encourage, promote and extend the Object of Rotary, and to maintainthe relations of a member club in RI.
In so far as the provisions of the law of the State/Province/Country of ____________, underwhich this corporation is incorporated, shall permit, this corporation shall operate in amanner consistent with the constitution and bylaws of Rotary International.
This corporation shall have the authority to adopt such bylaws as may be consistent withthe purposes enumerated herein and consistent with the law of the State/Province/Countryof __________, under which this corporation is incorporated. (June 2004 Mtg., Bd. Dec.
236)
Source:July 1940 Mtg., Bd. Dec. 36; Amended by May 2003 Mtg., Bd. Dec. 325; June 2004 Mtg., Bd. Dec. 236

2.060.2. Harmony of Club Corporate Bylaws
In order that the new corporation shall be brought into harmony with RI, it shall adopt as
its corporate bylaws all relevant provisions of the Standard Rotary Club Constitution andRecommended Rotary Club Bylaws provided by RI for its member clubs. The articles ofincorporation must contain such additional statements and declarations as may be requiredby the laws where the corporation is incorporated. These provisions may be modified inRotary Code of Policies
January 202211

any way not inconsistent with the expressed purpose of the incorporated club to be in all
respects a member club of RI. If any existing club be incorporated pursuant to these
conditions, it shall be recognized as a mere continuance of the former club without any
change in its relationship to RI. (November 2004 Mtg., Bd. Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36; Amended by November 2004 Mtg., Bd. Dec. 59

2.060.3. General Secretary Authority Regarding Club Incorporations
The general secretary shall review all proposed incorporation documents on behalf of theBoard for compliance with the policies of RI. In the event of unusual circumstances
requiring further statements of policy, the general secretary shall refer any such application
to the Executive Committee. (November 2004 Mtg., Bd. Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36; Amended by November 2004 Mtg., Bd. Dec. 59

2.070. Incorporation of Club Activity
Where a club proposes to engage in an unusual activity which is likely to involve liability on thepart of the club, such activity should be separately incorporated from the club itself. (November
2004 Mtg., Bd. Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36. Amended by Jan 1958 Mtg., Bd. Dec. 114; November 2004 Mtg., Bd. Dec. 59

2.080. Club Compliance With National Law
Every club is expected to comply with the laws of the country in which it exists and functions. In
order to comply with the laws of such country, clubs may take action as may be necessary to meet
specific legal requirements, provided that
1. the action taken and any arrangements made relating to the organization and functioning of the
clubs within the country do not contravene the constitutional documents as they relate to thepractical administration and functioning of the clubs
2. any club concerned submits and continues to submit to the constitutional documents of RI as
they may be amended from time to time and that the club continues in all respects to be and tofunction as a member Rotary club of RI
3. any such action as may be contemplated by the clubs of any country shall first be submitted to
the Board for review (June 2006 Mtg., Bd. Dec. 220)
Source: May-June 1976 Mtg., Bd. Dec. 265; Amended by June 2006 Mtg., Bd. Dec. 220

2.090. Clubs and Politics
RI and its member clubs must refrain from issuing partisan political statements. Rotarians likewise
are prohibited from adopting statements with a view to exerting any corporate pressure on
governments or political authorities. (October 2013 Mtg., Bd. Dec. 31)
Source: February-March 1983 Mtg., Bd. Dec. 288

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Cross References
34.040.1. Use of Rotary Name or Emblem for Political Means

2.100. Club and District Events Involving Weapons
Rotary clubs, Rotary districts and other Rotary Entities may participate in activities involving thesale, give-away or transfer, including raffles, of guns, weapons or other armaments, provided they
never take ownership of the item(s) and any transfer of ownership of a firearm is handled by alicensed third party in compliance with all applicable laws. Any use of the Rotary Marks inconnection with such activities shall be in compliance with RI policy, including policy for use of
the Rotary Marks. (June 2017 Mtg., Bd. Dec. 172)
Source: January 2017 Mtg., Bd. Dec. 96; Amended by June 2017 Mtg., Bd. Dec. 172

Cross References
44.020. Guidelines for Rotary Clubs, Rotary Districts and Other Rotary Entities for Interactingwith Other Organizations
2.110. Legal and Insurance Implications of Events Involving Weapons
Rotary clubs, districts and other Rotary Entities that organize events or activities that involve guns
or weapons, including sport shooting activities, shall review potential liabilities arising out of suchactivities and consult with legal and/or insurance professionals to ensure that they are adequately
protected. (June 2017 Mtg., Bd. Dec. 172)
Source: January 2017 Mtg., Bd. Dec. 96; Amended by June 2017 Mtg., Bd. Dec. 172

Cross References
8.030.2. Rotarian Code of Conduct

2.120. Youth Protection
2.120.1. Statement of Conduct for Working with YouthRotary International strives to create and maintain a safe environment for all youth whoparticipate in Rotary activities. To the best of their ability, Rotarians, Rotarians’ partners,
and other volunteers must safeguard the children and young people with whom they comein contact and protect them from physical, sexual, and psychological abuse. (October 2019
Mtg., Bd. Dec. 58)
Source: November 2002 Mtg., Bd. Dec. 98; Amended by November 2006 Mtg., Bd. Dec. 72; October 2019 Mtg., Bd. Dec. 58

2.120.2. Abuse and Harassment Prevention and Reporting Procedures
To uphold the Statement of Conduct for Working with Youth all clubs and districts mustensure the abuse and harassment prevention and reporting requirements are followed as
established by the general secretary:Rotary Code of Policies
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1. RI has a zero-tolerance policy against abuse and harassment.
2. All district governors-elect must complete youth protection training before the start oftheir term as governor, as determined by the general secretary.
3. Districts participating in any youth programs may develop and implement youth
protection policies according to local customs. Districts participating in Rotary YouthExchange must develop and implement youth protection policies as outlined in Rotary
Code of Policies section 41.050. Rotary Youth Exchange.
4. Districts participating in any youth program should appoint a youth protection officer.
The youth protection officer should advise clubs and the district related to abuse andharassment prevention, assist districts to manage risks and crises that impact the safetyof youth, should have professional experience in counseling, social work, law, law
enforcement, or child development, and may be a Rotarian or non-Rotarian.
5. All allegations of abuse or harassment shall be reported to RI within 72 hours of learningof the incident. Failure to report incidents to RI within 72 hours may result insuspension of the district’s Youth Exchange certification. Where there is sufficientevidence that an individual, club, or district knowingly failed to report as required, thegeneral secretary may determine whether and/or the extent to which involved parties
may continue to be eligible to participate in Rotary’s youth programs, or whether
additional sanctions may be necessary, including but not limited to requiring the club
to terminate an individual’s membership.
6. Any allegation of abuse must be immediately reported to the appropriate law
enforcement agency, in accordance with RI’s zero-tolerance policy. All law
enforcement reviews must be conducted by legal authorities that are not affiliated with
Rotary.
7. In addition to reporting to law enforcement for investigation, an independent andthorough investigation must be made by the club and district into any claims of abuseor harassment including a determination for how to prevent a similar situation in the
future.
8.

Any person involved in Rotary against whom an allegation of sexual abuse or
harassment is made must be removed from all contact with youth until the matter isresolved.

9. A club must terminate the membership of any individual who admits to, is convicted ofor is otherwise known to have engaged in sexual abuse or harassment of youth or youth
program participants. A Rotarian or non-Rotary volunteer who admits to, is convictedof, or is otherwise known to have engaged in sexual abuse or sexual harassment orother act of moral turpitude must be prohibited from working with youth in a Rotarycontext. A club may not grant membership to a person who is known to have engaged
in sexual abuse or harassment. (Upon obtaining information that a club has knowingly
failed to terminate the membership of such an individual, the RI Board may terminate
the club for failure to comply).

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10. If an investigation into a claim of sexual abuse or harassment is inconclusive, then, forthe safety of youth participants and the protection of the accused, additional safeguards
must be put in place to assure the protection of any youth with whom the individual
may have future contact. If there are subsequent claims of sexual abuse or harassment,
the individual shall be permanently prohibited from working with youth in a Rotarycontext. Regardless of criminal or civil guilt, the continued presence of the adult could
be detrimental to the reputation of the organization and could be harmful to youth. A
person who is accused but later cleared of charges, may apply to be reinstated toparticipate in youth programs. Reinstatement is not a right, and no guarantee is madethat any individual will be reinstated to a former position.
11. Districts must track all individuals prohibited from contact with youth and ensure suchprohibitions are implemented consistently throughout the district from year to year.
12. Individuals prohibited from working with youth may not serve as District Interact
Chair, Interact Club Adviser, District RYLA Chair, District Youth Exchange Chair,District Youth Protection Officer, or in any other locally-appointed club or district role
where there may be contact with youth. (January 2020 Mtg., Bd. Dec. 85)
Source: November 2004 Mtg., Bd. Dec. 108; September 2016 Mtg., Bd. Dec. 57; Amended by November 2006 Mtg., Bd. Dec. 72;
October 2019 Mtg., Bd. Dec. 58; January 2020 Mtg., Bd. Dec. 85

2.120.3. Travel and Overnight Stays by YouthRecognizing that Rotary clubs and districts are encouraged to undertake activities thatdevelop youth, club and district programs or activities that involve minors undertaking
travel outside their local community, or that include overnight stays, must develop,
maintain, and comply with youth protection policies and written procedures. With the
exception of travel and tours operated by or on behalf of host districts, Youth Exchange
travel is subject to the policies outlined in Rotary Code of Policies section 41.050. YouthExchange.
The governor has the responsibility for the supervision and control of all programs andactivities organized within the district that involve minors traveling outside their local
community or involve overnight stays.
Clubs and districts:
1. shall obtain written permission from the parents or guardians of all youth participants
for travel outside the local community or involve overnight stays in advance;
2. shall provide parents or legal guardians with specific details about the program, locationof event, travel itineraries, sleeping accommodations, and contact information forprogram organizers before departure;
3. should, when traveling 150 miles away from home residence or out of home country,
require the parents or legal guardians of each minor to provide travel insurance for theminor, which includes such coverages as medical (when traveling outside homecountry), emergency medical evacuation, repatriation of remains, and legal liability, inamounts satisfactory to the club or district organizing the activity or event, with

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coverage from the time of the minor’s departure from home until the return home.
(October 2019 Mtg., Bd. Dec. 58)
Source: January 2009 Mtg., Bd. Dec. 155; June 2010 Mtg., Bd. Dec. 210; Amended by June 2013 Mtg., Bd. Dec. 196; September
2016 Mtg., Bd. Dec. 57; October 2019 Mtg., Bd. Dec. 58

2.120.4. Club and District Requirements
Club and district policies and procedures should include:
1. volunteer application and screening procedures;
2. outlines of volunteer job descriptions and responsibilities;
3. supervision standards for ratio of adults to minors
4. crisis management plan including:a. handling medical and other emergencies and providing for adult support;
b. procedures for communicating with parents and legal guardians;
5. written guidelines for reporting and follow-through on allegations or incidents consistent
with RI policy. (October 2019 Mtg., Bd. Dec. 58)
Source: January 2009 Mtg., Bd. Dec. 155

Cross References
41.050. Rotary Youth Exchange

2.130. Pilot Projects
2.130.1. Electronic Voting Pilot
The general secretary shall arrange for electronic voting to be used wherever a mail ballot
is needed in district and zone elections in Bangladesh, Bhutan, India, Maldives, Nepal,
Pakistan, Philippines, and Sri Lanka as a pilot project for elections held through 2021-22.
Districts subject to the pilot should conduct all district elections by nominating committee
or electronic voting. (June 2020 Mtg., Bd. Dec. 189)
Source: April 2016 Mtg., Bd. Dec. 183; September 2016 Mtg., Bd. Dec. 33’ Amended by July 2019 Mtg., Bd. Dec. 13; June 2020
Mtg., Bd. Dec. 189

2.130.2. Pilot Russian District
The RI Board has established a pilot district program with the non-districted clubs inSiberia and Far Eastern Russia and clubs in District 2220 (Russian Federation). (October
2018 Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 161

2.130.3. Young Past Governors Pilot Committee
The RI Board has established a four-year pilot for incorporating young past governors as aresource to the RI Board, effective 1 July 2018. The Young Past Governors Pilot
Committee shall recommend ways in which past governors aged 50 or younger can be
integrated into RI and TRF committees. (October 2018 Mtg., Bd. Dec. 34)
Source: July 2018 Mtg., Bd. Dec. 18

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2.130.4. Governor Selection Pilot
The RI Board has established a governor selection pilot for all districts in Bangladesh,
Bhutan, India, Maldives, Nepal, Pakistan, Philippines, and Sri Lanka for a three-year
period beginning 1 July 2020 with following provisions:a. clubs chartered or reinstated during the Rotary year in which the selection takes place,or from January to June of the year prior to the year in which the selection takes place, will
be ineligible to participate in any aspect of the selection process;b. when a club ballot is necessary, the voting strength of each club will be based on thenumber of members on the July invoice of the year prior to the year in which the club ballot
takes place or the July invoice of the year in which the club ballot takes place, whicheveris lower. (June 2021 Mtg., Bd. Dec. 193)
Source: June 2020 Mtg., Bd. Dec. 189; Amended by September 2020 Mtg., Bd. Dec. 47; June 2021 Mtg., Bd. Dec. 193

2.130.5. Young Leaders Pilot Project
The RI Board has established a three-year pilot project beginning 1 July 2021 to engage
and cultivate young leaders and help inform the Board of the thoughts and perceptions ofyounger members.
The president-elect is requested to appoint an adviser to up to three select committees eachyear as a non-voting member.
When selecting advisers, the president-elect is encouraged to consider diversity andinclusion and give special consideration to younger past governors and Rotaractors.
These advisers should be included on all committee communications and invited to attend
all committee meetings. (June 2021 Mtg., Bd. Dec. 177)
Source: April 2021 Mtg., Bd. Dec, 142Rotary Code of Policies
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Article 3. Club Name, Locality, and Adjustment to Locality
3.010. Club Name
3.020. Locality (Geographical Boundaries) of a Club
3.010. Club Name
The name of a Rotary club is to identify the club with the community or area of interest of its
members and to distinguish it from all other Rotary clubs. Club names shall not include references
to ethnicity, gender identity, political viewpoints, race, religion, sex, sexual orientation ortrademarks without written permission of the trademark owner. The general secretary shalldetermine if a name is appropriate. (January 2021 Mtg., Bd. Dec. 111)
Source: May-June 1987 Mtg., Bd. Dec. 371; Amended by November 2001 Mtg., Bd. Dec. 45; April 2019 Mtg., Bd. Dec. 165; January 2021 Mtg.,
Bd. Dec. 111

3.010.1. Use of Third Party Identifiers in a Club Name
For liability and other reasons, Rotary clubs shall not be closely associated with acommercial enterprise whereby one corporation has undue influence on the club.
Graphics/logos owned by these entities shall not be used in club names, graphics, or logos.
Names of corporations and organizations shall only be used in a club name with thetrademark owner’s written permission and approval of the general secretary. (January
2021 Mtg., Bd. Dec. 111)
Source: April 2019 Mtg., Bd. Dec. 165; Amended by January 2021 Mtg., Bd. Dec. 111

3.020. Locality (Geographical Boundaries) of a Club
Each Rotary club shall be organized and exist in a locality. The locality can be any area where
there are sufficient persons actively engaged in businesses, professions and occupations whose
offices or places of business or residence are so contiguous to one another as will enable them tofunction as a club. The club shall designate the locality in the constitution of the club. (October
2019 Mtg., Bd. Dec. 29)
Source: January 1939 Mtg., Bd. Dec. 105; Amended by November 2001 Mtg., Bd. Dec. 45; February 2003 Mtg., Bd. Dec. 194; November 2004
Mtg., Bd. Dec. 59; October 2019 Mtg., Bd. Dec. 29

3.020.1. Establishment of a Club on a Cruise Ship
A cruise ship shall not be the locality of a club. It is in the best interest of Rotary that clubs
not be closely associated with a commercial enterprise whereby one corporation has undue
influence on the club. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1995 Mtg., Bd. Dec. 93; Amended by November 2001 Mtg., Bd. Dec. 45; November 2004 Mtg., Bd. Dec. 59;
October 2013 Mtg., Bd. Dec. 31

3.020.2. Change in Club Locality
Notification of action by a club to amend the provisions of its constitution relating tolocality shall be accompanied by a statement of the reasons for the amendment. (October
2013 Mtg., Bd. Dec. 31)
Source: May-June 1965 Mtg., Bd. Dec. 260; Amended by November 2001 Mtg., Bd. Dec. 45Rotary Code of Policies
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Article 4. General Membership Guidelines and Classifications
4.010. Diversified Membership
4.020. Personal Nature of Club Membership
4.030. General Classification and Membership Principles
4.040. Membership of Rotary Alumni in Rotary Clubs
4.050. Membership Cards
4.060. Dual Membership

4.010. Diversified MembershipA club’s membership should be fully reflective of the community it serves. (October 2019 Mtg.,
Bd. Dec. 29)
Source: January 1969 Mtg., Bd. Dec. 86; November 1987 Mtg., Bd. Dec. 89; Amended by November 2001 Mtg., Bd. Dec. 45; November 2004
Mtg., Bd. Dec. 59; June 2007 Mtg., Bd. Dec. 226; October 2019 Mtg., Bd. Dec. 29

4.010.1. Statement on Diversity
Rotary recognizes the value of diversity within individual clubs. Rotary encourages clubs
to assess those in their communities who are eligible for membership, under existing
membership rules, and to endeavor to reflect their community with regard to professionaland business classification, gender, age, religion, and ethnicity. (October 2013 Mtg., Bd.
Dec. 31)
Source: June 2006 Mtg., Bd. Dec. 223; Amended by November 2008 Mtg., Bd. Dec. 87; October 2013 Mtg., Bd. Dec. 31

4.020. Personal Nature of Club Membership
Membership in a club is the personal membership of the individual and not of the partnership or
corporation which employs the individual. (June 1998 Mtg., Bd. Dec. 348)
Source: COL 80-102

4.030. General Classification and Membership Principles
Clubs should carefully consider the classification practice and broaden the interpretation ofclassifications where necessary to meet the current business, professional, occupational, andcommunity service environment. (October 2019 Mtg., Bd. Dec. 29)
Source: November 1995 Mtg., Bd. Dec. 84; Amended by June 2007 Mtg., Bd. Dec. 226; October 2013 Mtg., Bd. Dec. 31; October 2019 Mtg.,
Bd. Dec. 29

4.030.1. Membership of Retired Persons
Retired persons being inducted into active membership in a Rotary club shall use theirformer profession as their classification. (October 2019 Mtg., Bd. Dec. 29)
Source: October 2003 Mtg., Bd. Dec. 62; Amended by October 2019 Mtg., Bd. Dec. 29

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4.040. Membership of Rotary Alumni in Rotary Clubs
Although Rotary clubs should not establish any special kinds of memberships or classifications
for Rotary alumni, they should actively recruit Rotary alumni as club members. Rotary clubs also
should maintain contact with Rotary alumni in their respective localities, and use the talents ofsuch alumni, who are not yet qualified for membership or who have declined invitations formembership. (October 2014 Mtg., Bd. Dec. 38)
Source: May-July 1959 Mtg., Bd. Dec. 253; Amended by November 2005 Mtg., Bd. Dec. 36; June 2007 Mtg., Bd. Dec. 226; October 2014 Mtg.,
Bd. Dec. 38

4.050. Membership Cards
Rotary clubs should issue membership cards to their active members. Any Rotarian visiting a club
who is not personally known in such club should present his or her Rotary membership card as ameans of introduction. (October 2013 Mtg., Bd. Dec. 31)
Source: COL 80-102; Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

4.050.1. Letters of Introduction for Rotarians
RI does not issue credentials, identification cards, or letters of introduction for anyone otherthan those traveling on RI business. RI does not issue cards of introduction to students, ortraveling sons and daughters of Rotarians, to serve as an introduction and identification of
the holders to individual Rotarians and officers of clubs. (October 2013 Mtg., Bd. Dec. 31)
Source: June 1938 Mtg., Bd. Dec. 262; Amended by October 2013 Mtg., Bd. Dec. 31

4.060. Dual Membership
For any individual Rotarian who is a member of more than one Rotary club at the same time,
Rotary International will recognize only one active membership in the Rotary club in which anindividual’s RI dues are paid, membership is counted, club and district roles are assigned, RotaryFoundation contributions are credited, and district voting privileges are granted. (June 2017 Mtg.,
Bd. Dec. 149)
Source: January 2017 Mtg., Bd. Dec. 124; Amended by June 2017 Mtg., Bd. Dec. 149

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Article 5. Membership Growth and New Members
5.010. Membership Growth and Development
5.020. New Members
5.030. Grow Rotary Membership Operational Plan

5.010. Membership Growth and Development
5.010.1. Individual Rotarian's Role in Membership Growth
All Rotarians equally share the personal responsibility to promote the benefits of Rotary
membership with others. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1976 Mtg., Bd. Dec. 93; Amended by October 2013 Mtg., Bd. Dec. 31

5.010.2. Accurate Club Membership Monthly Reporting
When a club is suspected by the governor or director of inaccurate membership reporting,the general secretary shall take the following action:
a. Determine the accuracy of the club’s membership reportb. If the club has not been accurately reporting its membership the Board will consider thisa serious violation of the trust placed in a club officer, and – pursuant to RI bylaws section
3.030. – will consider disciplining the club, up to and including termination for cause.
(May 2015 Mtg., Bd. Dec.. 194)
Source: March 2005 Mtg., Bd. Dec 235; Amended by October 2013 Mtg., Bd. Dec. 31; October 2014 Mtg., Bd. Dec. 105; January
2015 Mtg., Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 194

5.010.3. Membership of Younger Persons
Clubs should seek out past Rotaractors and other younger persons who are qualified formembership.
Clubs should find methods of increasing the appeal of membership to young men andwomen who demonstrate good character, integrity, and leadership; possess good reputation
within their business, profession, occupation and/or community; and are willing to servein their community and/or around the world.
Clubs may waive club dues and admission fees for members under the age of 35. In
addition, clubs may provide payment of district dues for new members in this age group,
and/or, by action at an assembly or conference, districts may reduce the per capita districtdues for new members in this age group. (October 2019 Mtg., Bd. Dec. 29)
Source: January 1970 Mtg. Bd. Dec. 150; June 1990 Mtg., Bd. Dec. 255; February 2002 Mtg., Bd. Dec. 177; June 2002 Mtg., Bd.
Dec. 254; Amended by November 2004 Mtg., Bd. Dec. 59; June 2007 Mtg., Bd. Dec. 226; September 2016 Mtg., Bd. Dec. 28; October
2019 Mtg., Bd. Dec. 29

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5.020. New Members
5.020.1. Involvement of New Members
Clubs should encourage all new members to attend club and district events, including theclub assembly and district conference. Clubs should also include new members on clubcommittees when possible. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1967 Mtg., Bd. Dec. 180; November 2004 Mtg., Bd. Dec. 59

5.020.2. Prohibition of Mandatory Contributions to The Rotary Foundation
The Rotary Foundation has developed on the basis of voluntary contributions.
Contributions to the Foundation shall not be a condition of membership, and any reference
implying such condition of membership shall not appear on the membership application
card. Clubs are prohibited from enacting a bylaw that makes contributions to theFoundation a condition of membership. Any reference to such contributions on
membership identification cards is not authorized. (November 2004 Mtg., Bd. Dec. 59)
Source: November 1964 Mtg., Bd. Dec. 192; June 1999 Mtg., Bd. Dec. 298; Amended by November 2004 Mtg., Bd. Dec. 59

5.030. Grow Rotary Membership Operational Plan
An emphasis on growing Rotary is a key element of the RI Strategic Plan. The Grow Rotary
Membership operational plan endeavors to align operations and resources to Rotary’s strategic
priorities in order to achieve long-term membership sustainability and growth. This plan supports
our existing Rotary and Rotaract clubs’ efforts to remain relevant and attractive to new members
and deliver an experience that engages and retains existing members. The plan also seeks toexpand Rotary’s reach with innovative models that welcome more participants and gives them
meaningful ways to unite and take action.
Priority: Increase Impact
Membership Initiatives:--Ensure a consistent message that growing Rotary is the highest internal organizational priorityof Rotary International while polio eradication remains Rotary’s highest program priority.
--Continued and coordinated vision, a unified focus and engagement of RI and TRF Senior
Leadership and staff.
--Enhance membership initiatives evaluation and membership reporting and measurement.
Priority: Expand Reach
Membership Initiatives:--Improve Rotary’s overall age, gender, ethnic and vocational diversity based on the existing
qualifications for membership.
--Strengthen the collaboration and partnership between Rotary and Rotaract clubs.
--Develop new club types and alternative participant models and additional products that appeal
to our target market.
--Leverage Rotary events at all levels as opportunities to better connect with existing andprospective members and participants, including sponsors.
--Increase understanding of Rotary and promote use of Rotary resources.

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Priority: Enhance Participant Engagement
Membership Initiatives:--Improve membership recognition opportunities for effective clubs and members.
--Encourage clubs to offer opportunities that engage participants, personally and professionally.
--Encourage clubs to offer local and international service opportunities, including The RotaryFoundation, to engage current and prospective members and participants.
--Develop indices to measure member engagement and incentivize clubs to maximize their results.
--Increase resources, curriculum, and partnerships focused on leadership and skill-building.
Priority: Increase Ability to Adapt
Membership Initiatives:--Continue to support surveys of existing, prospective and terminated club members to be able toenhance member value and increase retention.
--Continue to conduct business and technical process reviews and implement improvements as
warranted.
--Continue to promote diversity in composition and recommendations of RI Membership
Committee. (October 2019 Mtg., Bd. Dec. 67)
Source: October 2019 Mtg., Bd. Dec. 67

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Article 6. Former Rotarians and Family of Current Rotarians
6.010. Former Rotarians
6.020. Involvement of Partners and Other Family Members of Rotarians

6.010. Former Rotarians
6.010.1. Past Rotarians
The use of any name by an organization which would indicate a connection with RI is
prohibited unless specifically provided for under the RI constitutional documents.
(October 2013 Mtg., Bd. Dec. 31)
Source: June 1925 Mtg., Bd. Dec. IV(k); Amended by November 2004 Mtg., Bd. Dec. 59

6.010.2. Jurisdiction of RI Board in Club Dispute
A dispute between a former Rotarian and the Rotary club in which he or she formerly held
membership is not within the jurisdiction of the RI Board, with the exception of matterssubmitted to the general secretary under the provisions of the RI Bylaws. (October 2013
Mtg., Bd. Dec. 31)
Source: July 1948 Mtg., Bd. Dec. 45; Amended by June 2007 Mtg., Bd. Dec. 226; October 2013 Mtg., Bd. Dec. 31

Cross References
34.040.9. Use of Name "Rotary" and Rotary Emblem by Former Rotarians

6.020. Involvement of Partners and Other Family Members of Rotarians
Clubs and districts are encouraged to plan and implement service projects in such a manner thatthe partners and other family members of Rotarians can easily participate.
Clubs and districts are encouraged to organize educational, service, and fellowship programs andevents in such a manner that the partners and other family members of Rotarians can attend andparticipate. (October 2013 Mtg., Bd. Dec. 31)
Source: August 1999 Mtg., Bd. Dec. 71. See also COL 89-139.

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Article 7. Club Meetings and Attendance
7.010. Club Meeting Location
7.020. Programs for Club Meetings
7.030. Speakers for Club Meetings
7.040. Club Assembly
7.050. Reporting Club Attendance
7.060. Visitors and Guests
7.070. Joint Meetings with Other Service Clubs
7.010. Club Meeting Location
Clubs should hold their regular meeting within their locality. Each club is autonomous indetermining its place of meeting. However, as each member of a club is entitled to attend themeeting of any other club, it is expected that each club will meet in a place where any member ofany club in the world can attend its meeting. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1947 Mtg., Bd. Dec. 166 February 1999 Mtg., Bd. Dec. 245; November 2001 Mtg., Bd. Dec. 45; November 2004 Mtg., Bd. Dec.
59

7.020. Programs for Club Meetings
7.020.1. Club Programs: Rotary Education
Clubs should periodically hold regular meetings exclusively for imparting Rotary
information, Rotary education, and leadership training to their members. (November 2004
Mtg., Bd. Dec. 59)
Source: January 1936 Mtg., Dec. of Exec. Comm. E58; Amended by February 2003 Mtg., Bd. Dec. 285; November 2004 Mtg., Bd.
Dec. 597.020.2. Club Programs: Issues of Public Interest
A club may properly discuss public questions of interest to its members provided that,when such questions are controversial, both sides are adequately presented. No corporate
action shall be taken on any pending controversial public measure. (November 2004 Mtg.,
Bd. Dec. 59)
Source: January 1957 Mtg., Bd. Dec. 169; Amended by November 2004 Mtg., Bd. Dec. 59. See also February 1982 Mtg. Bd. Dec.
285

7.020.3. Club Programs: Cultural, Economic and Geographical Conditions
Clubs should arrange programs on cultural, economic and geographical conditions incountries other than their own as a means of helping to overcome possible difficulties
arising from language barriers and differences in cultural and social backgrounds.
(November 2004 Mtg., Bd. Dec. 59)
Source: January 1964 Mtg., Bd. Dec. 149

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7.020.4. Club Programs: The Rotary Foundation
Clubs should present at least two meeting programs during each Rotary year, one of whichshould occur during the month of November, which has been designated as The RotaryFoundation month, on the purpose, programs and fund development activities of The
Rotary Foundation. (November 2004 Mtg., Bd. Dec. 59)
Source: June 2001 Mtg., Bd. Dec. 350; Amended by November 2001 Mtg., Bd. Dec. 43; November 2004 Mtg., Bd. Dec. 59

7.030. Speakers for Club Meetings
7.030.1. Expenses of Speakers
Clubs that invite officers of RI, past officers of RI, or other Rotarians to come for visits are
expected to pay their expenses. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1970 Mtg., Bd. Dec. 196

7.040. Club Assembly
The club assembly is a meeting of all club members, including the club’s officers, directors andcommittee chairs, held for the purpose of conferring on the program and activities of the club or
for membership education. All members of the club are urged to attend the assembly. The clubpresident, or other designated officer, presides at club assemblies. (October 2013 Mtg., Bd. Dec.
31)
Source: February-March 1983 Mtg., Bd. Dec. 248; Amended by February 2003 Mtg., Bd. Dec. 279

7.050. Reporting Club Attendance
Club secretaries shall send their monthly membership/attendance reports to their respective
governors within 15 days of the last meeting of the club each month. (October 2013 Mtg., Bd.
Dec. 31)
Source: May-June 1980 Mtg., Bd. Dec. 354; Amended by February 1999 Mtg., Bd. Dec. 209; October 2013 Mtg., Bd. Dec. 31. Affirmed by
October-November 1980 Mgt. Bd. Dec. 107

7.060. Visitors and Guests
7.060.1. Guests at Club Meetings
Clubs should encourage members to invite guests to regular club meetings so that nonRotarian members of the community may be better informed about the function of the cluband its aims and objects. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1973 Mtg., Bd. Dec. 125; Amended by November 2004 Mtg., Bd. Dec. 59. See also January 1916 Mgt. Bd. Dec. 16

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7.060.2. Students as Club Guests
Clubs are encouraged to invite students to be guests at club meetings. Clubs are encouraged
to take an active interest in students at universities and schools and to see that they arefamiliar with the ideals and principles of Rotary. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1927 Mtg., Bd. Dec. IV(i); Amended by November 2004 Mtg., Bd. Dec. 59

7.060.3. Rotary Alumni as Guests
Clubs are encouraged to welcome Rotary alumni as guests at their meetings, particularly
alumni who have recently moved to the locality of the club. The alumni will be expectedto pay the same costs of attendance as paid by visiting Rotarians. (October 2014 Mtg., Bd.
Dec. 38)
Source: June 2007 Mtg., Bd. Dec. 231; Amended by October 2014 Mtg., Bd. Dec. 38

7.070. Joint Meetings with Other Service Clubs
Except on specific occasions approved by the club’s board, Rotary clubs may not hold their regularmeetings with other service clubs. (November 2004 Mtg., Bd. Dec. 59)
Source: June 1924 Mtg. Bd. Dec. IX (c). Amended by May 1943 Mtg. Bd. Dec. 221; November 2004 Mtg., Bd. Dec. 59. See also February 1923
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Article 8. Club Programs
8.010. Club Autonomy of Activities
8.020. Special Observances
8.030. Basic Principles of Vocational Service
8.040. Basic Principles of Community Service
8.050. Club-Level Training

8.010. Club Autonomy of Activities
Clubs should develop their own programs according to the needs of their communities. It is notwithin the scope of the program of RI to sponsor or prescribe for any club a particular service
project or program.
A fundamental principle of RI is the substantial autonomy of the member clubs.
The constitutional and procedural restrictions on clubs are kept to a minimum necessary topreserve the fundamental and unique features of Rotary. Within that provision there is the
maximum flexibility in interpretation and implementation of RI policy, especially at the club level.
(April 2016 Mtg., Bd. Dec. 157)
Source: May-June 1927 Mtg., Bd. Dec. XIV(b)(3); May-June 1958 Mtg. Bd. Dec. 202; January 1963 Mtg., Bd. Dec. 90; Amended by November
2004 Mtg., Bd. Dec. 59; April 2016 Mtg., Bd. Dec. 157

8.020. Special Observances
In order to recognize and focus service, the Board has established several observances:
Special Observance(No monthly observance)
Membership and New Club Development MonthArea of Focus: Basic Education and Literacy MonthArea of Focus: Community Economic Development Month
Rotary Alumni Reconnect Week

World Interact Week

The Rotary Foundation MonthArea of Focus: Disease Prevention and Treatment Month
Vocational Service MonthArea of Focus: Peacebuilding and Conflict Prevention Month
Rotary’s Anniversary: World Understanding and Peace Day

Month/Week/Day
July
AugustSeptember
October
Week (Monday throughSunday) that includes
7 October
Week (Monday throughSunday) that includes
5 November
November
DecemberJanuary
February
23 February

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Special Observance
Area of Focus: Water, Sanitation and Hygiene Month
World Rotaract Week

Area of Focus: Maternal and Child Health Month
Youth Service Month
Rotary Fellowships Month(January 2020 Mtg. Bd. Dec. 85)

28Month/Week/Day
March
Week (Monday throughSunday) that includes
13 March
April
May
June

Source: January 1956 Mtg., Bd. Dec. 168; May 1956 Mtg., Bd. Dec. 238; January 1958 Mtg., Bd. Dec. 137; January 1958 Mtg., Bd. Dec. 141;
November 1964 Mtg., Bd. Dec. 192; February 1977 Mtg., Bd. Dec. 268; February 1982 Mtg., Bd. Dec. 248; February 1987 Mtg., Bd. Dec. 299;
November 1987 Mtg., Bd. Dec. 144; November 1990 Mtg., Bd. Dec. 116; February 1996 Mtg., Bd. Dec. 219; November 2000 Mtg., Bd. Dec. 138;
July 2003 Mtg., Bd. Dec. 20; July 2005 Mtg., Bd. Dec. 17; November 2004 Mtg., Bd. Dec. 59; November 2006 Mtg., Bd. Dec. 35; October 2014
Mtg., Bd. Dec. 81; January 2015 Mtg., Bd. Dec. 118; January 2017 Mtg., Bd. Dec. 87; January 2020 Mtg., Bd. Dec. 85

8.030. Basic Principles of Vocational Service
8.030.1. Statement on Vocational Service
Vocational Service is the manner in which Rotary fosters and supports the application of
the ideal of service in the pursuit of all vocations.
The second Object of Rotary is the basis for vocational service, specifically, encouraging
and fostering:•••high ethical standards in business and professions;the recognition of the worthiness of all useful occupations;the dignifying of each Rotarian’s occupation as an opportunity to serve society.

Inherent in the vocational service ideals expressed above are:1) Faithfulness and fidelity to employers, employees and associates, fair treatment of themand of competitors, the public, and all those with whom one has any business or
professional relationships;
2) The contribution of one’s vocational talents to the problems and needs of society.
Vocational service is both the responsibility of a club and of its members. The role of theclub is to implement and encourage the objective by frequent demonstration, by application
to its own actions, by example and by development of projects that help members
contribute their vocational talents. The role of the members is to conduct themselves, theirbusinesses, their occupations, and their professions in accordance with Rotary principles
and to respond to projects which the club has developed. (October 2019 Mtg., Bd. Dec.
29)
Source: October-November 1987 Mtg., Bd. Dec. 164; Amended by January 2014 Mtg., Bd. Dec. 88; October 2019 Mtg., Bd. Dec. 29;
Affirmed by June 2001 Mtg., Bd. Dec. 352

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8.030.2. Rotarian Code of Conduct
The following code of conduct has been adopted for the use of Rotarians:
As a Rotarian, I will
1) Act with integrity and high ethical standards in my personal and professional life2) Deal fairly with others and treat them and their occupations with respect
3) Use my professional skills through Rotary to: mentor young people, help those withspecial needs, and improve people’s quality of life in my community and in the world
4) Avoid behavior that reflects adversely on Rotary or other Rotarians5) Help maintain a harassment-free environment in Rotary meetings, events, and activities,
report any suspected harassment, and help ensure non-retaliation to those individuals
that report harassment. (January 2019 Mtg., Bd. Dec. 119)
Source: COL 89-148; Amended by May 2011 Mtg., Bd. Dec. 204; September 2011 Mtg., Bd. Dec. 87; October 2013 Mtg., Bd. Dec.
31; January 2014 Mtg., Bd. Dec. 88; October 2014 Mtg., Bd. Dec. 60; January 2019 Mtg., Bd. Dec. 119

8.030.3. Key Messages on Vocational Service
Rotarians, clubs, and districts should implement the following strategies in their support ofVocational Service:• Strengthen the emphasis on vocation and classification in new member recruitment andinduction• Identify means of emphasizing vocation in club activities• Create a stronger emphasis on business networking with integrity in Rotary at the cluband district level• Focus more attention on business networking with integrity as a means of attracting
and mentoring the new generation• Emphasize the connection between the Four Way Test and the Rotarian Code of
Conduct and their importance to the values of Rotary (January 2012 Mtg., Bd. Dec.
158)
Source: May 2011 Mtg., Bd. Dec. 204; Amended by September 2011 Mtg., Bd. Dec. 87

8.040. Basic Principles of Community Service
8.040.1. 1923 Statement on Community Service
Community Service is to encourage and foster the application of the ideal of service ineach Rotarian’s personal, business and community life.
In carrying out this application of the ideal of service, many clubs have developed various
Community Service activities as affording opportunities for service by their members. For
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Community Service activities, the following principles are recognized and accepted assound and controlling:
1) Fundamentally, Rotary is a philosophy of life that undertakes to reconcile the everpresent conflict between the desire to profit for one’s self and the duty and consequent
impulse to serve others. This philosophy is the philosophy of service - “Service AboveSelf” - and is based on the practical ethical principle that “One profits most who serves
best.”
2) Primarily, a Rotary club is a group of representative business and professional people
and community leaders who have accepted the Rotary philosophy of service and areseeking:First, to study collectively the theory of service as the true basis of success and happinessin business and in life; and second, to give, collectively, practical demonstrations of it tothemselves and their community; and third, each as an individual, to translate its theory
into practice in business and in everyday life; and fourth, individually and collectively, by
active precept and example, to stimulate its acceptance both in theory and practice by all
non-Rotarians as well as by all Rotarians;
3) RI is an organization that exists:a) for the protection, development and worldwide propagation of the Rotary ideal ofservice;b) for the establishment, encouragement, assistance and administrative supervision of
Rotary clubs;c) as a clearinghouse for the study of their problems and, by helpful suggestion but notcompulsion, for the standardization of their practices and of such Community Service
activities, and only such Community Service activities, as have already been widely
demonstrated by many clubs as worthwhile and as are within, and will not tend to obscure,
the Object of Rotary as set out in the RI Constitution.
4) Because they who serve must act, Rotary is not merely a state of mind, nor Rotary
philosophy merely subjective, but must translate itself into objective activity; and theindividual Rotarian and the Rotary club must put the theory of service into practice.
Accordingly, corporate action by Rotary clubs is recommended under the safeguards
provided herein. It is desirable that every Rotary club sponsor a major Community Service
activity each fiscal year, varied from year to year if possible before the end of the fiscal
year. This activity is to be based upon a real community need and should require thecollective cooperation of all its members. This is to be in addition to the club’s continuing
its program for the stimulation of the club members to individual service within thecommunity.
5) Each individual Rotary club has absolute autonomy in the selection of such Community
Service activities as appeal to it and as are suited to its community; but no club should
allow any Community Service to obscure the Object of Rotary or jeopardize the primary
purpose for which a Rotary club is organized; and RI, although it may study, standardize

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and develop such activities as are general and make helpful suggestions regarding them,should never proscribe any Community Service activity for any club.
6) Although regulations are not prescribed for an individual Rotary club in the selectionof Community Service activities, the following rules are suggested for its guidance:a) Because of the limited membership of Rotary, only in a community where there is noadequate civic or other organization in a position to speak and act for the whole community
should a Rotary club engage in a general Community Service activity that requires for its
success the active support of the entire citizenship of the community, and where a chamberof commerce exists, a Rotary club should not trespass upon or assume its functions, but
Rotarians, as individuals committed to and trained in the principle of service, should be
members of and active in their chambers of commerce and as citizens of their community
should, along with all other good citizens, be interested in every general Community
Service activity, and, as far as their abilities permit, do their part in money and service;b) As a general matter, no Rotary club should endorse any project, no matter how
meritorious, unless the club is prepared and willing to assume all or part of the
responsibility for the accomplishment of that which it endorses;c) While publicity should not be the primary goal of a Rotary club selecting an activity, asa means of extending Rotary’s influence, proper publicity should be given to a worthwhileclub project well carried out;d) A Rotary club should avoid duplication of effort and in general should not engage in an
activity that is already being well handled by some other agency;e) A Rotary club in its activities should preferably cooperate with existing agencies, butwhere necessary may create new agencies where the facilities of the existing agencies are
insufficient to accomplish its purpose. It is better for a Rotary club to improve an existing
agency than to create a new and duplicative agency;f) In all its activities a Rotary club acts best and is most successful as a propagandist. A
Rotary club discovers a need but, where the responsibility is that of the entire community,
does not seek alone to remedy it but to awaken others to the necessity of the remedy,
seeking to arouse the community to its responsibility so that this responsibility may beplaced not on Rotary alone but on the entire community where it belongs; and while Rotary
may initiate and lead in the work, it should endeavor to secure the cooperation of all otherorganizations that ought to be interested and should seek to give them full credit, evenminimizing the credit to which the Rotary club itself is entitled;g) Activities which enlist the individual efforts of all Rotarians generally are more inaccord with the genius of Rotary than those requiring only the mass action of the club,
because the Community Service activities of the Rotary club should be regarded only aslaboratory experiments designed to train members of a Rotary club in service. (January
2012 Mtg., Bd. Dec. 158)
Source: RI Convention Proceedings 23-34; 26-6; 36-15; 51-9; 66-49; Amended by June 2007 Mtg., Bd. Dec. 226; January 2012 Mtg.,
Bd. Dec. 158

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8.040.2. 1992 Statement on Community Service
Rotary Community Service encourages and fosters the application of the ideal of service
to the personal, business and community life of every Rotarian. In carrying out thisapplication of the ideal of service, a variety of activities developed by Rotary clubs haveafforded significant opportunities for service by their members. For the guidance ofRotarians and to formulate a policy for Rotary toward Community Service activities, thefollowing principles are recognized:
Community Service is an opportunity for every Rotarian to exemplify “Service Above Self.”
It is the commitment and social responsibility of every Rotarian and Rotary club to improve
the quality of life for those who live in the community and to serve the public interest.
In this spirit, clubs are encouraged to:1) review regularly service opportunities within their communities and involve each clubmember in an assessment of community needs2) capitalize on the unique vocational and avocational talents of members in implementing
their Community Service projects3) initiate projects in accordance with the needs of the community and commensurate withthe club’s standing and potential in the community, recognizing that every Community
Service activity, however small, is important4) work closely with the Interact clubs, Rotaract clubs, Rotary Community Corps, andother groups which they sponsor in order to coordinate Community Service efforts
5) identify opportunities to enhance Community Service projects through Rotary programs
and activities at the international level6) involve the community, when desirable and feasible, in implementing Community
Service projects, including the provision of required resources7) cooperate with other organizations in accordance with RI policy, to achieve Community
Service objectives8) achieve proper public recognition for their Community Service projects9) act as catalysts to encourage other organizations to work together in Community Service
efforts
10) transfer responsibility for continuing projects, when appropriate, to community, service,or other organizations so that the Rotary club can become involved in new projects
As an association of clubs, RI has the responsibility to communicate news of Community
Service needs and activities, and from time to time suggest programs or projects which
advance the Object of Rotary and which would benefit from the concerted efforts ofRotarians, clubs and districts who wish to participate. (May 2003 Mtg., Bd. Dec. 325)
Source: COL 92-286

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8.040.3. Participation in Community Service Activities by Clubs and Districts
As a basis for effective Community Service, all club presidents are encouraged to appoint
Rotarians to serve on Community Service subcommittees, as needed, within the following
groups: Human Development, Community Development, Environmental Protection, andPartners in Service. These subcommittees are urged to:
1. ascertain community needs by comprehensive survey and analysis of the particular
relative circumstances in their respective localities;
2. encourage individual club members to supplement and strengthen such survey andanalysis by exploring the locality of the club in their personal and vocational capacities
for the purpose of discovering community needs;
3. meet with other community organizations for discussion and exchange of ideas wheresuch meetings can be undertaken in harmony with established policy;
4. include as a factor in considering prospective members, their demonstrated active
interest in and familiarity with community needs. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1964 Mtg., Bd. Dec. 148. Amended by June 1990 Mtg., Bd. Dec. 259

8.040.4. Preserve Planet Earth
Preserve Planet Earth encourages Rotary clubs to promote awareness among Rotarians andincrease the number of environmental service projects. These activities are part the third
avenue of service, Community Service. (January 2011 Mtg., Bd. Dec. 146)
Source: January 2011 Mtg., Bd. Dec. 146

Cross References
17.030.2. District Community Service Committee

8.050. Club-Level Training
8.050.1. Club Trainer
The club president-elect may wish to appoint a club trainer(s) to oversee the club training
plan during the coming year. The club trainer serves a one year term, with a limit of threeconsecutive terms. The club trainer should work with the club’s board and committees toensure all training needs are met and work with the district training committee, the assistantgovernor assigned to the club, and the district governor for support and ideas. (November
2006 Mtg., Bd. Dec. 104)
Source: November 2006 Mtg., Bd. Dec. 104

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8.050.2. Club Training Plan
The club should have a comprehensive training plan that ensures
1. Club leaders attend district training meetings as appropriate
2. Orientation is consistent and regularly provided to new members
3. Ongoing educational opportunities are available for current members
4. A leadership skills development program is available for all members. (November 2006
Mtg., Bd. Dec. 104)
Source: November 2006 Mtg., Bd. Dec. 104

8.050.3. Club Leadership Development Seminar
Purpose:To develop the personal leadership skills of club members thereby enhancing theirprofessional life and developing future club leaders.
Participants:
Any interested Rotarian may attend
Suggested topics:• Communication skills• Leadership styles• Leading and motivating volunteers• Mentoring• Time management• Goal setting and accountability• Strategic planning• Ethics (4-Way Test)• Building Consensus• Team work
Organizer:
Club trainer, club president, assistant governor, and/or district training committee(November 2006 Mtg., Bd. Dec. 107)
Source: November 2006 Mtg., Bd. Dec. 107

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Article 9. Club Finances and Public Relations
9.010. Club Finances
9.020. Clubs in Arrears to RI
9.030. Status of Suspended Clubs
9.040. Participation of Clubs in Fundraising Activities
9.050. Club Public Relations

9.010. Club Finances
At the beginning of each fiscal year the club’s board of directors shall prepare or cause to beprepared a budget of estimated income and estimated expenditures for the year, which, having
been agreed to by the board, shall stand as the limit of expenditures for the respective purposes
unless otherwise ordered by action of the board.
All bills shall be paid by the treasurer, or other authorized officer, only after approval by two otherofficers or directors. An annual financial review by a qualified person shall be made of all the
club’s financial transactions. (January 2008 Mtg., Bd. Dec. 142)
Source: November 2004 Mtg., Bd. Dec. 59; Amended by January 2008 Mtg., Bd. Dec. 142

9.010.1. Attendance of Incoming Club Presidents at Convention
Within the constraints of their budgets, clubs should consider sending the club's incoming
president to the International Convention as the club's delegate. (June 1998 Mtg., Bd. Dec.
348)
Source: July 1934 Mtg., Bd. Dec. 25

9.010.2. Club Promotion of Community Service Activities
Rotary clubs are encouraged to allocate an appropriate portion of their budget annually forthe purpose of increasing public awareness of club activities within the community. Rotary
clubs are encouraged to enhance the public image of Rotary through public and permanent
identification of club community service activities using the Rotary club name and emblem.
Rotary clubs are encouraged to seek appropriate public and permanent recognition for theirfinancial and service contributions to other organizations and causes. (June 2002 Mtg., Bd.
Dec. 245)
Source: November 2001 Mtg., Bd. Dec. 124; February 2002 Mtg., Bd. Dec. 194

9.010.3. Support of Rotaract Club Leaders by Sponsor Rotary Clubs
Rotary clubs that sponsor one or more Rotaract clubs are encouraged to allocate an
appropriate portion of their budget annually to provide for the attendance of Rotaract club
officers, directors, and committee chairs at all relevant and necessary district-level training
meetings. (January 2018 Mtg., Bd. Dec. 103)
Source: January 2018 Mtg., Bd. Dec. 103

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Cross References
5.020.2. Prohibition of Mandatory Contributions to The Rotary Foundation
18.020.6. Formation of New Clubs: Costs
18.020.7. Admission Fee for New Clubs

9.020. Clubs in Arrears to RI
The procedures outlined in the following subsections govern the payment by clubs of financial
obligations to RI:
9.020.1. Procedures for Collection of Club Past Due Financial Obligations
RI has adopted Procedures for Collection of Club Past Due Financial Obligations, which
include the following:
1) a reminder notice to clubs with unpaid financial obligations of US$250 or more will besent 60 days (two months) from due date; another notice will be sent 90 days (threemonths) from the due date2) termination of clubs with unpaid financial obligations of US$250 or more will occur
120 days (four months) from due date3) clubs with balances of less than US$250 will be contacted for payment, but termination
will not be mentioned4) balances of US$50 or less will be written off after 180 days from the due date5) records of all write-offs of club financial obligations will be maintained for review by
the Board at any time. (January 2014 Mtg., Bd. Dec. 79)
Source: July 1997 Mtg., Bd. Dec. 83, Appendix I; Amended by May 2000 Mtg., Bd. Dec. 453; June 2002 Mtg., Bd. Dec. 285; October2003 Mtg., Bd. Dec. 141; June 2004 Mtg., Bd. Dec. 236; March 2005 Mtg., Bd. Dec. 178; June 2013 Mtg., Bd. Dec. 248; January 2014
Mtg., Bd. Dec. 79

9.020.2. Notification to Clubs of Non-Payment and Termination
A club shall be notified at the end of the second month of non-payment of its financial
obligations and of its possible termination unless payment is made within 120 days of thedue date, or unless arrangements acceptable to the Board are made to pay them. The
termination notification shall be sent no less than 120 days from the due date. (June 2013
Mtg., Bd. Dec. 248)
Source: June 1983 Mtg., Bd. Dec. 333; Amended by October 2003 Mtg., Bd. Dec. 141; June 2013 Mtg., Bd. Dec. 248

9.020.3. Exceptions to Club Notification and Termination Procedures
The general secretary is authorized to make exceptions implementing these guidelines
which in the general secretary's judgment are warranted, based on special or unique
circumstances. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1986 Mtg., Bd. Dec. 268

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9.020.4. Notice of Termination to Governors and Directors
District governors will receive a listing of clubs terminated for non-payment within theirdistricts, and RI directors will receive a listing of clubs terminated for non-payment within
their zones. (June 2013 Mtg., Bd. Dec. 248)
Source: June 1983 Mtg., Bd. Dec. 333; Amended by October 2003 Mtg., Bd. Dec. 141; June 2013 Mtg., Bd. Dec. 248

9.020.5. Reinstatement of Clubs Terminated Due to Non-Payment of Financial
Obligations
A terminated club may only seek to be reinstated up to five months (150 days) after its
termination. When a club seeks to be reinstated within this time period, it must pay thefull amount of its outstanding financial obligations and a US$30.00 per member
reinstatement fee. Additionally, clubs must provide a current membership list. If only
partial payment is made within the five month reinstatement period, that amount will beapplied to the terminated club’s delinquent financial obligation. Terminated clubs thathave not fulfilled reinstatement requirements, which include the full amount of theiroutstanding financial obligations the reinstatement fee, and membership reporting within
five months (150 days) of termination shall lose their original charter and are not eligible
for reinstatement. Reinstated clubs shall maintain their name, history, and charter, and areconsidered members in financial good standing eligible to receive the full services of theassociation. (January 2015 Mtg., Bd. Dec. 117)
Source: October 1998 Mtg., Bd. Dec. 166; Amended by May 2003 Mtg., Bd. Dec. 325; October 2003 Mtg., Bd. Dec. 141; February
2004 Mtg., Bd. Dec. 220; June 2005 Mtg., Bd. Dec. 328; June 2013 Mtg., Bd. Dec. 248; January 2014 Mtg., Bd. Dec. 96; January
2015 Mtg., Bd. Dec. 117

9.030. Status of Suspended Clubs
The suspension of a club will result in the imposition of the following measures until such timethat the club has been reinstated by the board, pursuant to RI Bylaws section 3.020.6.:
1) Club is not authorized to submit suggestions to the nominating committee for governor
2) Club is not authorized to vote at the district conference, district assembly and in any authorizedballot-by-mail3) Club is not authorized to concur with any proposed legislation submitted to the Council on
Legislation or resolutions to the Council on Resolutions4) Club is not authorized to concur with a challenge to the nomination of a candidate for district
governor5) Secretariat services cease immediately, including services of The Rotary Foundation, such as
the acceptance of new, or the processing of current program applications; and the recognitionof clubs as sponsors or hosts of active Rotary Foundation program awards6) Club will not receive the following services from the governor: a monthly letter, inclusion on
district mailing lists, and an official visit. (October 2019 Mtg., Bd. Dec. 29)
Source: June 1983 Mtg., Bd. Dec. 333; Amended by June 2006 Mtg., Bd. Dec. 258; January 2014 Mtg., Bd. Dec. 79; September 2016 Mtg., Bd.
Dec. 28; October 2019 Mtg., Bd. Dec. 29

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9.040. Participation of Clubs in Fundraising Activities
9.040.1. Legal Requirement for Club Fundraising
Where local laws require a provision in a club's constitution for fundraising, a club desiringsuch authority shall act under the provisions of RI Bylaws section 2.030.3. and seek
approval of the Board for amendment of its constitution to meet local requirements.
Where such club requests are required by law, they shall be favorably considered. The
general secretary is authorized to act for the Board in such cases. (October 2013 Mtg., Bd.
Dec. 31)
Source: January 1958 Mtg., Bd. Dec. 112; Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

Cross References
35.070.1. Use of Rotary Marks on Telephone Cards
35.070.2. Use of Rotary Marks on Affinity Credit Cards

9.050. Club Public Relations
Clubs are expected to maintain positive public and news media relations. Clubs should be
encouraged to sponsor meetings to which the public is invited.
Public relations should be directed to several audiences: Media, local government officials, thebusiness community, civic leaders and organizations, as well as qualified candidates formembership and people directly affected by Rotary service projects. (October 2013 Mtg., Bd. Dec.
31)
Source: January 1933 Dec. of Exec. Comm. 152M; November 1983 Mtg., Bd. Dec. 124; Amended by November 2004 Mtg., Bd. Dec. 59

9.050.1. Rotarians’ Responsibility in Promotion of Rotary
Individual Rotarians are urged to help their Rotary clubs to become more identifiable intheir communities by personally informing others about what Rotary is and does, in orderto improve and expand Rotary growth and service. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1995 Mtg., Bd. Dec. 82

9.050.2. Publicity for Club Projects and Activities
Clubs are expected to seek publicity for successful service projects and activities which
illustrate Rotary's aims and accomplishments.
Experience shows the following Rotary Stories are most effectively promoted:
1. Outstanding volunteers
2. Interaction between people in developed and developing countries
3. Local Rotary and/ or The Rotary Foundation projects
4. Rotary exchange program individuals such as Youth Exchange students, Ambassadorial
Scholars, or GSE participants
5. Human interest stories of people benefiting from Rotary service

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6. PolioPlus activities – particularly in polio-endemic areas. (November 2004 Mtg., Bd.
Dec. 59)
Source: November 1983 Mtg., Bd. Dec. 124; November 2004 Mtg., Bd. Dec. 59

9.050.3. Club Relations with Media
Clubs should reach out to the public by sharing their stories with the local media. This canbe done by identifying media targets, developing a media list and contacting appropriate
media with a press release.
In addition, club activities should include talks to clubs by news media personnel on therole of the media. (October 2013 Mtg., Bd. Dec. 31)
Source: February 1978 Mtg., Bd. Dec. 271; Amended by November 2004 Mtg., Bd. Dec. 59

9.050.4. Public Relations Training for Club Officers
Clubs are encouraged to seek resources among their membership to train officers in
effective techniques to use in response to news media inquiries and interviews. Clubs also
are encouraged to include a segment on Rotary public relations in all club leadershiptraining. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1991 Mtg., Bd. Dec. 137; Amended by November 2004 Mtg., Bd. Dec. 59

9.050.5. Publicity for RI Through Rotary
Clubs should encourage Rotarians to pass their copy of the magazine along to nonRotarians; subscribe for the magazine for the local newspaper editor who is not a Rotarian;place the magazine in the public school libraries; and pass along to the editors suggestions
for articles, and news of club activities. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1936 Mtg., Bd. Dec. 197; Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

9.050.6. Adverse Public Relations
Every club should take positive steps to prevent or correct any attitudes within its
community or conditions within the club that may harm Rotary's reputation and limit its
effectiveness. If negative public opinion is caused by misperceptions of Rotary's purposeor activities, a club should counter these misperceptions with well-directed public
information and community relations efforts. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1982 Mtg., Bd. Dec. 146

9.050.7. Adverse Public Relations: Governor Involvement
Where a condition exists or a problem arises which may affect other clubs or RI, a clubshould advise the governor at the earliest opportunity so that a cooperative effort can bemade to address the problem. It is the governor's responsibility to advise and assist clubs
in preventing or solving local public relations problems and to advise the general secretary.
The general secretary shall assist governors and clubs, keeping the president and the Board
advised and referring to them problems that may require their consideration and action.
(October 2013 Mtg., Bd. Dec. 31)
Source: November 1982 Mtg., Bd. Dec. 146; Amended by October 2013 Mtg., Bd. Dec. 31

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9.050.8. Community Speakers
Clubs are encouraged to make available to various groups in their community speakers
who can effectively talk about Rotary. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1973 Mtg., Bd. Dec. 209

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Article 10. Club Officers
10.010.
10.020.
10.030.
10.040.
10.050.
10.060.

Club Officers
Qualifications of the Club President
Duties of Club President
Duties of Club President-electDuties of Club SecretaryClub Officer Disputes

10.010. Club Officers
10.010.1. Rotation of Club Officers
The best interests of a club are served by observing the principle of rotation in office. This
includes membership on the board of directors and chairpersonship of committees as wellas the offices of president, secretary, and treasurer. Club officers should not be encouraged
or expected to hold office for two successive years; however, clubs may sometimes find it
advantageous to elect an officer for a second and successive year or to re-elect a former
officer of the club. (September 2016 Mtg., Bd. Dec. 28)
Source: January 1936 Dec. of Exec. Comm. E34; January 1938 Mtg., Bd. Dec. 169; November 2004 Mtg., Bd. Dec. 59; Amended by
January 1943 Mtg., Bd. Dec. 123; September 2016 Mtg., Bd. Dec. 28. Affirmed by Jan 1963 Mtg., Bd. Dec. 113. See also April 1922
Mtg. Bd. Dec. 9 (S)10.010.2. Annual Recognition of Club Officers
Each club is encouraged to hold a meeting at the commencement of each Rotary year forthe purpose of installing its president and other officers, recognizing that such a meetingprovides opportunity for club officers and members to renew and reaffirm theircommitment to the objectives of RI. Such meetings may provide a public relations
opportunity to acquaint the community with the purpose and goals of Rotary. (November
2004 Mtg., Bd. Dec. 59)
Source: November 1982 Mtg., Bd. Dec. 100; Amended by November 2004 Mtg., Bd. Dec. 59

10.020. Qualifications of the Club President
In addition to the qualifications listed in the Standard Rotary Club Constitution, the club president
should:1. possess leadership skills
2. have sufficient time to lead and carry out the work of the club
3. have served in the club as a board member or as chair or member of one or more of the majorcommittees or as club secretary
4. possess a working knowledge of the club constitution and bylaws
5. have attended one or more district conferences and international conventions. (November 2004
Mtg., Bd. Dec. 59)
Source: January 1947 Mtg., Bd. Dec. 164; April 1971 Mtg. Bd. Dec. 231. See also January 1963 Mtg. Bd. Dec. 112

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10.030. Duties of Club President
The club president has the following duties:
1.
2.
3.
4.
5.
6.
7.
8.

presides at meetings of the clubensures that each meeting is carefully planned, opening and adjourning on timepresides at regular meetings (at least once a month) of the club board of directors
appoints club committee chair and members who are qualified for the jobs assigned
ensures that each committee has definite objectives and each is functioning consistently
attends the district conference
cooperates with the governor and assistant governor in various club and district Rotary matterssupervises the preparation of a club budget and the proper accounting of club finances,including an annual financial review
9. ensures that a comprehensive training program is implemented by the club and may appointa club trainer(s) to carry out the training, if needed
10. ensures that important information from the Governor's "Monthly Letter," and other bulletinsand literature from the Secretariat and governor are passed on to the club members
11. submits each June a comprehensive report to the club on the status of club finances and theextent to which the club has achieved its objectives for the year
12. works cooperatively with the president-elect before leaving office to ensure the smoothtransition of authority, including the transfer of all relevant records, documents, and financial
information
13. arranges a joint meeting of the incoming and outgoing club boards to ensure the success ofthe new administration and to provide continuity of administrations. (October 2013 Mtg., Bd.
Dec. 31)
Source: January 1947 Mtg., Bd. Dec. 164; November 2004 Mtg., Bd. Dec. 59; Amended by November 2006 Mtg., Bd. Dec. 104; January 2008
Mtg., Bd. Dec. 142; October 2013 Mtg., Bd. Dec. 31. See also Jan 1951 Mtg. Bd. Dec. 53; February 1923 Mtg. Bd. Dec. VIII(z)10.040. Duties of Club President-elect10.040.1. Appointments for Club Committees
Incoming club presidents-elect shall complete their appointments of club committee chairs
no later than 31 March. (November 2004 Mtg., Bd. Dec. 59)
Source: October-November 1977 Mtg., Bd. Dec. 123; Amended by November 2004 Mtg., Bd. Dec. 59

10.040.2. Annual Fund Goal-Setting by Clubs
The club president-elect oversees the Annual Fund goal for the club for implementation
during his or her term as president. (November 2004 Mtg., Bd. Dec. 59)
Source: May 2003 Mtg., Bd. Dec. 321; Amended by November 2004 Mtg., Bd. Dec. 59

10.050. Duties of Club Secretary
The club secretary is responsible for timely membership reporting to Rotary International in
addition to any other duties included in the club constitution and bylaws. The club secretary must
report the incoming club officers for the next Rotary year to Rotary International no later than 1
February. (January 2014 Mtg., Bd. Dec. 96)
Source: January 2014 Mtg., Bd. Dec. 96

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10.060. Club Officer Disputes
If there is a dispute within a club as to which members have been duly elected as the club's officers,
the general secretary shall request the district governor to investigate the dispute. The governor
shall notify the general secretary which of the members should be properly recognized as the club
officers. Until the dispute is resolved, the general secretary may rely upon the findings of thegovernor as to which club members should be recognized as club officers for RI's administrative
purposes. (November 2007 Mtg., Bd. Dec. 98)
Source: November 2007 Mtg., Bd. Dec. 98

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Article 11. Club Relationships With Rotarians and Others
11.010. Circularization

11.010. Circularization
11.010.1. Rotary Clubs - Approval to Solicit Cooperation, Financial Aid, or Participationin Commercial Ventures
A club desiring to actively request (using e-mail, telephone, mail, fax, etc.) the cooperationof one or more other clubs or members of other clubs, shall first submit its purpose andplans to the governor or governors of the involved area and secure his, her or their approval.
Clubs requesting cooperation with non-active methods (using websites, social media orother emerging technologies that rely on individuals or groups opting in to share or receive
communications) are exempt from this policy.
No club shall actively solicit financial assistance or participation in commercial venturesfrom any other Rotary club or from individual Rotarians other than its own members unlessit first secures authorization from the RI Board.
A Rotarian shall not circularize Rotary clubs or other Rotarians on matters affecting his or
her individual business interests.
A Rotary club(s) engaging in these types of activities must comply with RI policy for useof the Rotary Marks, including use of proper identification and qualifying language
regarding the Rotary club(s).
The general secretary shall request the governors of any districts having clubs involved inunauthorized active solicitations to take action to end such activities. Continued noncompliance with this policy shall be reported to the RI Board for possible discipline forcause, up to and including termination of the club. (May 2012 Mtg., Bd. Dec. 297)
Source: January 1937 Mtg., Bd. Dec. 108; Amended by May 1956 Mtg., Bd. Dec. 207; COL 80-102; November 2004 Mtg., Bd. Dec.
59; March 2005 Mtg., Bd. Dec. 201; June 2007 Mtg., Bd. Dec. 270; May 2012 Mtg., Bd. Dec. 297

11.010.2. Multidistrict Activities and Projects – Approval to Solicit Cooperation, Financial
Aid, or Participation in Commercial Ventures, including Telemarketing
A multidistrict entity desiring to request the cooperation of clubs or Rotarians, outside its
own membership, in connection with any matter whatsoever, by any means, including
telemarketing, shall first submit its purpose and plans to the governor or governors of theinvolved area and secure his, her, or their approval.
A multidistrict entity(ies) engaging in these types of activities must comply with RI policy
for use of the Rotary Marks, including use of proper identification and qualifying language
regarding the multidistrict entity(ies).
No multidistrict entity shall solicit financial assistance or participation in any commercial
venture from any Rotary club or from Rotarians other than its own members withoutauthorization from the RI Board.

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Multidistrict entities that are not in compliance with this circularization policy could lose
their multidistrict status. (June 2007 Mtg., Bd. Dec. 270)
Source: October 2003 Mtg., Bd. Dec. 41; Amended by November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg., Bd. Dec. 201; June 2007
Mtg., Bd. Dec. 270

11.010.3. Global Networking Groups - Approval to Solicit Cooperation, Financial Aid, orParticipation in Commercial Ventures, including Telemarketing
A Global Networking Group desiring to request the cooperation of districts, clubs or
Rotarians outside of its own membership in connection with any matter whatsoever, by
any means, including telemarketing, shall first submit its purpose and plans to the governoror governors of the involved area and secure his, her, or their approval.
Global Networking Groups engaging in these types of activities must comply with RI
policy for use of the Rotary Marks, including use of proper identification and qualifying
language regarding the Global Networking Group.
No Global Networking Group shall solicit financial assistance or participation in commercial
ventures from any Rotary district or club or from individual Rotarians other than its own
members unless and until it first secures an authorization from the Board.
Even within the limits described above, it is not permissible for a Rotarian to circularize other
Global Networking Group members on matters affecting his or her individual businessinterests. (November 2007 Mtg., Bd. Dec. 32)
Source: March 2005 Mtg., Bd. Dec. 205; Amended by November 2005 Mtg., Bd. Dec. 38; June 2007 Mtg., Bd. Dec. 270; November
2007 Mtg., Bd. Dec. 32

11.010.4. Telemarketing to the Public by Clubs, Districts, and other Rotary Entities
Rotary clubs, districts and other Rotary Entities, other than Rotary International and The
Rotary Foundation, desiring to use a commercial telemarketing, internet web hosting
and/or email firm to solicit the public on their behalf shall:a. first submit its purpose and plans to the governor or governors of the involved area andsecure his, her or their approval;b. comply with existing Rotary circularization policy;c. include proper identification and qualifying language regarding the Rotary club(s),district(s) or other Rotary Entity(ies) to be represented.
The general secretary shall request the governors of any districts that are not in compliancewith the above policy to take action to end such activities. Continued non-compliance withthis policy shall be reported to the RI Board for possible discipline for cause, including
termination. (June 2007 Mtg., Bd. Dec. 270)
Source: June 2007 Mtg., Bd. Dec. 270

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11.010.5. Limited Exception to Circularization Policy
Requests from districts or clubs for cooperation and assistance with a specific international
service project or activity are not subject to the limitation placed upon generalcircularization rules where such requests are directed to one or a limited number of districts
or clubs. (September 2011 Mtg., Bd. Dec. 34)
Source: January 1967 Mtg., Bd. Dec. 154; October 1988 Mtg., Bd. Dec. 116; September 2011 Mtg., Bd. Dec. 34

11.010.6. Use of Member Data for Commercial Purposes or Circularization
No member of a Rotary club shall use any database or list of names compiled in connection
with a Rotary-related project or activity for commercial purposes. Any directories of RI,
its districts and clubs, as well as any other database or list of names compiled in connection
with a Rotary-related project or activity shall not be made available by Rotarians or byclubs or districts for the purpose of circularization. This applies to directories in electronic
and printed formats. (January 2020 Mtg., Bd. Dec. 99)
Source: June 1930 Mtg., Bd. Dec. I; Jan 1937 Mtg., Bd. Dec. 108; Amended by November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg.,
Bd. Dec. 201; January 2020 Mtg., Bd. Dec. 99

11.010.7. Club and District Directories
Any club or district publishing a directory shall publish in that directory a notice to theeffect that the directory is not for distribution to non-Rotarians nor may it be used as acommercial mailing list. (November 2004 Mtg., Bd. Dec. 59)
Source: June 1936 Mtg., Bd. Dec. 275; Amended by November 2004 Mtg., Bd. Dec. 59

11.010.8. Circularization of Rotaract Clubs
As a matter of policy, the Board does not recognize the right of any individual ororganization except RI to circularize Rotaract clubs for any commercial purpose, except in
the case of Rotaractors who are responsible for organizing Rotaract club, district andmultidistrict meetings and only within the districts directly involved. (October 2019 Mtg.,
Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

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Article 12. Rotaract Clubs
12.010. Membership in a Rotaract Club
12.020. Sponsorship12.030. Rotaract Club Base
12.040. Standard Rotaract Club Constitution and Recommended Rotaract Club Bylaws
12.050. Rotaract Club Suspension and Termination
12.060. Rotaract Marks
12.070. Rotaract Club Finances
12.080. Rotaract District Meetings and Activities
12.090. Rotaract Multidistrict Information Organizations
12.100. Rotaract Multidistrict Meetings and Activities
12.110. Rotaract Leadership Training

12.010. Membership in a Rotaract ClubA Rotaract club is an organization of young adults who take action through community andinternational service, learn leadership skills, and participate in professional development.
(October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by October 2019 Mtg., Bd. Dec. 57

12.010.1. Membership in Multiple Rotaract Clubs
1. No member shall simultaneously belong to more than one Rotaract club, or be anhonorary member in the same club.
2. Active Rotaractors may be elected as honorary members to more than one Rotaract club.
3. No Rotaract club shall elect a number of honorary members to exceed the number ofactive members in the club. (November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

12.010.2. Honorary Membership in Rotaract Clubs
1. Rotaract clubs may elect honorary members, for a term set by the club board.
2. Honorary members in a Rotaract club shall be active Rotaract members in another clubor community members who have distinguished themselves by meritorious service toRotaract, who shall:(a) be exempt from paying dues;(b) not vote;(c) not hold any club office;(d) be entitled to attend all meetings and enjoy all other privileges in the club, but
community members who are not active Rotaract members shall have no rights or
privileges in any other club. (November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

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12.010.3. Rotaract Age Limit Policy
A Rotaract club may, but is not required to, establish upper age limits, provided that theclub (in accordance with its bylaws) obtain the concurrence of its members and the sponsor
club(s) (if applicable). (April 2020 Mtg., Bd. Dec. 127)
Source: January 2020 Mtg., Bd. Dec. 102

12.020. Sponsorship
1. A Rotaract club is established following the endorsement of the governor and upon certification
and recognition by Rotary International. Its existence depends upon continued recognition by
Rotary International.
2. A Rotaract club may be organized, sponsored, and counseled by Rotary club(s) or Rotaractclub(s) provided that:a) Rotaract clubs shall be sponsored only by Rotary or Rotaract clubs within the boundaries of the
district in which they are located.
b) A Rotaract club may be organized and sponsored jointly by up to three Rotary clubs or Rotaract
clubs and may be sponsored jointly by more than three Rotary clubs or Rotaract clubs with thegovernor’s approval if, in the governor’s considered judgment, the best interests of the district,the sponsor clubs, and the Rotaract club concerned would be effectively served. A joint
Rotaract committee should be created with representation from each of the sponsor clubs.
c) All sponsor clubs must pay a certification fee of US$50 for new Rotaract clubs. (October 2019
Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by January 1971 Mtg., Bd. Dec.164; January 1976 Mtg., Bd. Dec. 171; October 1998 Mtg.,
Bd. Dec. 92; June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57

12.030. Rotaract Club Base
12.030.1. Rotaract Club BaseA Rotaract club may be community or university-based. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150

12.030.2. University-based Clubs
Where the Rotaract club is university-based, control and counsel by the sponsor Rotaryclub(s) shall be exercised in full cooperation with the university authorities, with theunderstanding that such clubs are subject to the same regulations and policies establishedby the university authorities for all student organizations and extracurricular activities of
the university (or other institution of higher education.) (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; January 1971 Mtg., Bd. Dec.164; June 2010 Mtg., Bd. Dec. 214

12.030.3. Satellite Clubs
A community or university-based club may establish a satellite club, whose members shallbe members of the club, for the purpose of establishing flexible meeting times, alternate
locations, or to encourage a group of current members with potential to establish a new
club in the future. (November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

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12.040. Standard Rotaract Club Constitution and Recommended Rotaract Club Bylaws
12.040.1. Standard Rotaract Club Constitution
There shall be a “Standard Rotaract Club Constitution” prescribed by Rotary Internationaland subject to amendment only by the Board of Directors of Rotary International. As aprerequisite of its organization and certification, each Rotaract club shall adopt the“Standard Rotaract Club Constitution” and shall automatically adopt all amendments
thereto subsequently made. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by June 2010 Mtg., Bd. Dec. 214

12.040.2. Recommended Rotaract Club Bylaws
Each Rotaract club shall adopt bylaws not inconsistent with the “Standard Rotaract Club
Constitution” and with policy established by Rotary International. (October 2019 Mtg.,
Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150

12.050. Rotaract Club Suspension and Termination
12.050.1. Suspension of Rotaract Clubs
1. The general secretary may suspend any club that fails to report club and membership
information to RI annually, no later than 30 June.
2. The general secretary may reinstate any suspended club if such annual reporting iscompleted by such time as deemed necessary by the general secretary. (October 2019
Mtg., Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

12.050.2. Status of Suspended Rotaract Clubs
The suspension of a club will result in the imposition of the following measures until suchtime that the club has been reinstated:a) Club is not authorized to participate in RI events and activities;b) Club is not authorized to receive awards or recognition from RI or TRF;
c) Club will not receive communications from RI. (October 2019 Mtg., Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

12.050.3. Termination of Rotaract Clubs
A Rotaract club may be terminated:
1. By Rotary International, with or without the consent, approval or concurrence of thesponsor club(s), for:

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50a) failure to function in accordance with its constitutionb) initiating, or maintaining, or retaining in its membership an individual who initiates
or maintains litigation against a Rotary district, Rotary International, or The RotaryFoundation, including their directors, trustees, officers, and employees, orc) for other cause
2. By its sponsor club(s); or
3. By the Rotaract club itself upon its own determination. (October 2019 Mtg., Bd. Dec.
57)
Source: January 1968 Mtg., Bd. Dec. 150; January 2015 Mtg., Bd. Dec. 136

12.060. Rotaract Marks
Rotaract club members shall be entitled to use and display the Rotaract name and logo in an
appropriate and dignified manner during their period of membership in a Rotaract club and shallrelinquish such entitlement upon termination of membership in a Rotaract club or upon thetermination of the Rotaract club in conformity with the Rotary Code of Policies Article 34.060.4.
(October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57

12.070. Rotaract Club Finances
1. Individual Rotaractors shall pay annual membership fees to their Rotaract club to cover the costof club administration.
2. Any fees, dues or assessments on the membership of any Rotaract club shall be nominal andshall be only for the purpose of covering the cost of administering the club.
3. Funds for activities and projects undertaken by Rotaract clubs shall be raised by such clubs
apart from membership fees, dues or assessments and shall be placed into a separate account.
4. A thorough audit by a qualified person shall be made once each year of all the club’s financialtransactions.
5. It is the responsibility of the Rotaract club to raise the funds necessary to carry out the programof the club.
6. Rotaract clubs should not make general solicitations for financial assistance from Rotary clubs
or from other Rotaract clubs. Sponsor clubs may provide financial support when mutuallyagreed upon.
7. No part of the expenses of meetings of Rotaract clubs shall be paid by Rotary International.
8. Rotaract clubs should establish financial guidelines to ensure that all funds are managed in a
responsible and transparent manner, including all monies collected to support service projects,
consistent with laws and banking regulations in the country, including plans for disbursementof funds should the Rotaract club disband or be terminated. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; May 1988 Mtg., Bd. Dec. 402; February 2004 Mtg., Bd. Dec. 182; June 2004 Mtg., Bd. Dec. 236;
January 2012 Mtg., Bd. Dec. 187; October 2019 Mtg., Bd. Dec. 57

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12.080. Rotaract District Meetings and Activities
12.080.1. District Rotaract Committee
District Governors are encouraged to appoint a district Rotaract committee as noted in
Rotary Code of Policies section 17.030.2. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; October 2019 Mtg., Bd. Dec. 57

12.080.2. District Rotaract Representative
1. A district with two or more Rotaract clubs must elect a district Rotaract representativefrom among their membership. The method of election shall be determined by the
Rotaract membership, reviewed by the district Rotaract committee, and approved by
the district governor in advance of elections. The district Rotaract representative musthave served as a Rotaract club president or as a member of the district Rotaract
committee for one full term before taking office.
2. In a district with one Rotaract club, the district Rotaract representative shall be the mostrecent, available past Rotaract club president.
3. The district Rotaract representative will be guided and counseled by the Rotary governor
and should work with the district Rotaract committee and other appropriate Rotary
district committees.
4. The district Rotaract representative in conjunction with other district leaders, should:
a. Develop and distribute a district Rotaract newsletterb. Support and implement leadership trainingc. Conduct Rotaract promotion and extension activities throughout the districtd. Plan and implement service activities (if approved by three-fourths of the Rotaract
clubs in the district)e. Provide advice and support to Rotaract clubs in implementing their projects
f. Help coordinate joint Rotary-Rotaract activities in the districtg. Coordinate public relations activities for Rotaract at the district level
h. Plan and implement a training session for Rotaract club officers in the district
5. All election disputes shall be resolved locally by the district governor based on district
policy in consultation with the district Rotaract chair. RI will not intervene. (October
2019 Mtg., Bd. Dec. 57)
Source: January 1969 Mtg., Bd. Dec. 155; Amended by January 1973 Mtg., Bd. Dec. 172; May 1988 Mtg., Bd. Dec. 392; March 1992
Mtg., Bd. Dec. 236; June 2009 Mtg., Bd. Dec. 217; June 2010 Mtg., Bd. Dec. 214; October 2012 Mtg., Bd. Dec. 92; January 2015
Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57

12.080.3. District Rotaract Meetings and Activities
1. Rotaract clubs may organize district conferences or other meetings beyond the clublevel, with the approval of the district governor, to bring together all Rotaractors andRotarians in the district to inspire greater collaboration, discuss important topics, orprovide leadership training.
2. No meeting of members of Rotaract clubs beyond the club level shall have any
legislative authority nor shall be so organized as to give the appearance of having such
authority.

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3. At a district Rotaract meeting, a three-fourths majority of the Rotaract clubs in a district
may vote to undertake a district service project.
4. Such a project must be approved by the governor, and specific plans and instructions
for the administration of the district project must also have the approval of the governor
and three-fourths of the Rotaract clubs in the district. (October 2019 Mtg., Bd. Dec.
57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by January 1976 Mtg., Bd. Dec. 174; February 1981 Mtg., Bd. Dec. 307; March
1992 Mtg., Bd. Dec. 229; June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57

12.080.4. District Rotaract Finances
1. The district should make provisions to fund the administrative activities of the district
Rotaract committee.
2. All district Rotaract activities shall be financed by the Rotaract clubs in the district.
3. The cost of district Rotaract meetings shall be minimal and within the financial meansof those participating. No expenses of district Rotaract meetings shall be paid by RotaryInternational.
4. A district Rotaract service fund may be established to raise funds for a district service
project. Contributions to such a fund must be voluntary and cannot be made enforceable
upon the individual.
5. A service fund must be approved by the governor, and specific plans and instructions
for use of the fund must also have the approval of the governor and three-fourths of theRotaract clubs in the district.
6. The governor must appoint a district fund committee to be responsible for collecting
and administering the district fund, such committee to be composed of at least one
Rotaractor and one Rotarian from the district Rotaract committee.
7. The district service fund must be kept in a bank account which clearly indicates that thefund is the property of the district Rotaract organization and not the personal propertyof any individual Rotaractor or Rotaract club. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; Amended by January 1973 Mtg., Bd. Dec. 172; February 1981 Mtg., Bd. Dec. 307; June2010 Mtg., Bd. Dec. 214; January 2012 Mtg., Bd. Dec. 187; October 2019 Mtg., Bd. Dec. 57

12.090. Rotaract Multidistrict Information Organizations
12.090.1. Formation of a Rotaract MDIO
Districts may develop a multidistrict organization between Rotaract clubs in the districts
concerned, provided that:a) there is no objection by the governors of each of the districts concerned; authorizationis secured from the general secretary, acting on behalf of the RI Board of Directors, todevelop and maintain such an organizationb) the organization complies with RI policy or is subject to termination of its status by thegeneral secretary on behalf of the RI Board of Directorsc) each member district is represented by its district Rotaract representative. Alternatively,
a district may appoint a proxy, as needed, to carry out activities within the multidistrict
organization

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53d) funds needed to implement the organization’s activities (i.e. production and distributionof regional club directories and newsletters, dissemination of Rotaract program
information, general correspondence) cannot be made enforceablee) the organization has no decision making or legislative powers, except for decisions
concerning the activities of the organizationf) the organization shall establish a voting mechanism to be reviewed by the district
governors. (April 2021 Mtg., Bd. Dec. 156)
Source: March 1992 Mtg., Bd. Dec. 229; November 2006 Mtg., Bd. Dec. 74; January 2015 Mtg., Bd. Dec. 136; Amended by January
2021 Mtg., Bd. Dec. 84; April 2021 Mtg., Bd. Dec. 156

12.090.2. Purpose of a Rotaract MDIO
The purpose of a Rotaract Multidistrict Information Organization is to:a) build a sense of community and common purpose, especially aligned with Rotary’s
strategic objectives and areas of focus, in the region,b) offer leadership opportunities that engage members beyond the club or district,c) strengthen the relationship between Rotaract and Rotary at the club, district, zone, andregional level. (April 2021 Mtg., Bd. Dec. 156)
Source: April 2021 Mtg., Bd. Dec. 156

12.090.3. Objectives of a Rotaract MDIOThe objectives of a Rotaract Multidistrict Information Organization may include, but are
not limited to:a) disseminate information to the member district,b) facilitate communication between the member districts, Rotaract clubs within themember districts, and other Rotaract MDIOs,c) provide leadership or professional devel-opment training to officers or individuals
within the member districts,d) support and facilitate multidistrict service projects in accordance with the policy for
Rotaract multidistrict service projects,e) plan and organize events to promote networking, fellowship, and professional
development for the member districts. (April 2021 Mtg., Bd. Dec. 156)
Source: April 2021 Mtg., Bd. Dec. 156

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12.100. Rotaract Multidistrict Meetings and Activities
12.100.1. Multidistrict Rotaract Meetings
1. Meetings of Rotaract club members from more than one district, particularly from
districts in more than one country, are to be held under the guidance of the host governor
and the district Rotaract committee, and in conjunction with the host district Rotaract
representative. Such meetings are subject to the advance approval of the governors of the
districts involved. Invitations to governors to hold multidistrict Rotaract meetings must be
accompanied by:a) information including the date, location, purpose, facilities, program and participantsof the proposed meeting;b) a copy of the anticipated meeting budget with assurance that the sponsors are in aposition to and will assume complete responsibility for contractual and financial
obligations inherent in the meeting;c) assurance that the planning and implementation of the proposed meeting will be carriedout under the direct supervision of Rotaractors and Rotarians;
2. The host club or district must maintain liability insurance for multidistrict Rotaract
meetings with coverage and limits appropriate for the geographic location. Evidence ofsuch coverage must be provided to RI or the governor of any participating district uponrequest.
3. The district Rotaract representative shall inform the RI director(s) for the zone(s).
(October 2019 Mtg., Bd. Dec. 57)
Source: June 2010 Mtg., Bd. Dec. 214

12.100.2. Multidistrict Rotaract Service Projects
Rotaract service projects involving clubs in two or more districts may be implemented
provided that such projects:a) are, in nature and scope, within the capability of the clubs and Rotaractors in the
districts to undertake successfully without interfering with or detracting from thescope and effectiveness of club activities;b) shall not be undertaken initially unless each district Rotaract representative concerned
has agreed to such a joint project and then, only after approval of two-thirds of the
clubs in each district;c) shall be undertaken with the approval of the governors concerned;d) shall be under the direct supervision of the district Rotaract representative concerned;
the custody of all funds contributed or collected for such projects shall be theresponsibility of the district representatives concerned, through a committee ofRotaractors from within the districts involved, who may be appointed to assist in
administering any such project and related funds;e) shall involve the participation by Rotaract clubs and/or individual Rotaractors on a
voluntary basis, clearly presented as such; the cost of participation by a club or
individual Rotaractor, if any, should be kept to a minimum, and not be implicitly or
directly made an obligation in the form of a per capita tax, or assessment orotherwise. (October 2019 Mtg., Bd. Dec. 57)
Source: March 1992 Mtg., Bd. Dec. 229; October 2019 Mtg., Bd. Dec. 57

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12.100.3. INTEROTA
1. INTEROTA is not an official meeting of Rotary International, but RI provides support
to INTEROTA through approval of its program content and by supplying representation of
RI leadership at this event.
2. Rotaractors, prior to making a bid to host an INTEROTA meeting, shall obtain approval
from the host district governor(s), district governor(s)-elect, and district governor(s)nominee. The winning INTEROTA bid shall be submitted by the host district Rotaract
representative to the general secretary for approval on behalf of the Board no later than one
year prior to the event. Complete proposals shall include:a) written approval of the host governor(s) and the RI director for the regionb) information including the date, location, facilities, program, bidding process, andparticipantsc) a copy of the anticipated meeting budget with assurance that the sponsors are in aposition to and will assume complete responsibility for contractual and financial
obligations inherent in the meetingd) assurance that the planning and implementation of the proposed meeting will be carriedout under the direct supervision of Rotaractors or Rotarians
3. The host district(s) must maintain liability insurance for INTEROTA with coverage andlimits appropriate for the geographic location. Evidence of such coverage must be provided
to RI or the governor of any participating district upon request. (October 2019 Mtg., Bd.
Dec. 57)
Source: March 1997 Mtg., Bd. Dec. 238; Amended by June 2010 Mtg., Bd. Dec. 214; January 2015 Mtg., Bd. Dec. 136. Affirmed by
February 2000 Mtg., Bd. Dec. 306; October 2019 Mtg., Bd. Dec. 57

12.110. Rotaract Leadership Training
12.110.1. Training and Support by the Sponsor Rotary ClubAn effective Rotaract club depends on the guidance, support, and active participation of
the sponsor Rotary club(s). Rotarians should be involved in the training of Rotaractors,
Rotaract club officers, directors, and committee chairs.
Sponsor Rotary clubs should:a) appoint Rotarian mentors to Rotaractors in their sponsored Rotaract clubsb) promote district, multidistrict, and international training opportunities for Rotaractors,
including the Rotaract Preconvention. (October 2019 Mtg., Bd. Dec. 57)
Source: October 2012 Mtg., Bd. Dec. 92; Amended by January 2015 Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57

12.110.2. Training and Support by the Rotary District
1. An effective Rotaract club also depends on the support of the Rotary district. The
district Rotaract representative, in conjunction with the district Rotaract committee
chair, the district trainer, the district governor-elect, and the district governor, shallpromote Rotaract training needs during planning for Rotaract training seminars, andother district events.

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2. The district Rotaract representative should organize a Rotaract district conference topromote service, increase international understanding, enhance professional
development, and build friendship and connection. Where possible, the Rotaract
district conference should occur in conjunction with the Rotary district conference andinclude at least one joint session.
3. The chair of the district Rotaract committee and the district Rotaract representative shall
facilitate a one to two-day leadership training seminar for all incoming Rotaract club
officers, directors, and committee chairs. (October 2019 Mtg., Bd. Dec. 57)
Source: October 2012 Mtg., Bd. Dec. 92; Amended by January 2015 Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57

12.110.3. Rotaract Preconvention
1. The Rotaract Preconvention brings Rotaractors together to inspire and inform them todevelop strong clubs and districts, build international friendships, and enhance theconnections between Rotaract and Rotary at an international level. Through a variety ofsessions, the preconvention:a) Provides training, encouragement, and motivation to Rotaract representatives toadvance Rotaract in their districts and to strengthen their connection to Rotaryb) Facilitates sharing between Rotarians and Rotaractors, including past club presidents,

district Rotaract representatives, and multidistrict leaders as well as those new to Rotaract
2. Rotary districts shall pay for the attendance of district Rotaract representatives at district,multidistrict, or international leadership training meetings. District governors areencouraged to defray all or part of the costs associated with the attendance of district
Rotaract representatives-elect at the Rotaract Preconvention Meeting. (October 2019 Mtg.,
Bd. Dec. 57)
Source: October 2012 Mtg., Bd. Dec. 92; Amended by October 2019 Mtg., Bd. Dec. 57

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CHAPTER III
DISTRICTS
Articles
17. Rotary Districts
18. New Club Development and Extension of Rotary
19. District Officers
20. District Meetings
21. Multidistrict Activities

Article 17. Rotary Districts
17.010.
17.020.
17.030.
17.040.
17.050.

Rotary Districts, General
Incorporation of Districts
District Leadership Plan
District-Level Elections
District Records

17.010. Rotary Districts, General
17.010.1. Role of the District
A district is a group of clubs within a geographical boundary established by the Board. The
purpose of a district is to strengthen and support clubs. Districts are not required tocomplete a particular service project or program. (April 2018 Mtg., Bd. Dec. 160)
Source: January 1973 Mtg., Bd. Dec. 123; Amended by March 2005 Mtg., Bd. Dec. 199; June 2005 Mtg., Bd. Dec. 322; January 2015
Mtg., Bd. Dec. 118; September 2016 Mtg., Bd. Dec. 74; April 2018 Mtg., Bd. Dec. 160

17.010.2. Authority to Act
Districts are authorized to act only on their own behalf. A district does not have theauthority to act, negotiate, or contract on behalf of Rotary International or The RotaryFoundation. (April 2018 Mtg., Bd. Dec. 160)
Source: September 2016 Mtg., Bd. Dec. 74; Amended by April 2018 Mtg., Bd. Dec. 160

17.010.3. Size of the District
Because districts that have a large membership base are more effective than districts with fewerclubs and Rotarians, the Board encourages all districts to strive to have at least 75 clubs and2,700 members.
Larger districts have:–A larger pool of qualified Rotarians from which to select governors, assistant governors, andother district leaders–More resources for carrying out large-scale, sustainable service projects–Greater potential for raising Rotary’s visibility

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–Larger and more dynamic district conferences and meetings–More effective training of club and district leaders (April 2018 Mtg., Bd. Dec. 160)
Source: November 1997 Mtg., Bd. Dec. 173; February 1999 Mtg., Bd. Dec. 246; August 1999 Mtg., Bd. Dec. 80; January 2015 Mtg.,
Bd. Dec. 118; April 2018 Mtg., Bd. Dec. 160

17.010.4. Establishment of Districts within Zones
At its first meeting of each year, the RI Board establishes Rotary’s zones and any neededadjustments to the zone sections, for that year. (April 2018 Mtg., Bd. Dec. 160)
Source: July 1995 Mtg., Bd. Dec. 17; Amended by April 2018 Mtg., Bd. Dec. 160

17.010.5. Districting
Through districting, the Board redraws district boundaries, either by dividing districts, byrealigning clubs within districts, or by consolidating districts.
1. As stated in RI Bylaws section 15.010.1, the Board may eliminate or change theboundaries of any district with more than 100 clubs or fewer than 1,100 Rotarians. In
conjunction with any such change, the Board may move clubs from such districts into
adjacent districts, merge or divide such districts.
2. All districts are bound by RI Bylaws 15.010. to accept clubs from districts with morethan 100 clubs or fewer than 1,100 members whose boundaries are redrawn.
3. District governors use the District Reorganization Form, available from the generalsecretary, to propose districting changes.
4. When districts are consolidated or divided, all of the affected districts’ future governors
who have already been selected (elected, nominated, or designated) are offered theopportunity to serve in the newly merged or divided district, although some may notserve during their originally selected term.
5. In districts with 1,100 or more members or fewer than 100 clubs, the governor(s) of theexisting district(s) must share the districting proposal with the clubs. Clubs have 30
days from receipt of the proposal to discuss and vote on the proposal. If a majority ofclubs in a district with 1,100 or more members or fewer than 100 clubs reject the
proposal it does not move forward. Each districting proposal includes certification thatthe majority of clubs in the district(s) did not reject the proposal and signatures of thecurrent and future elected governors.
6. The districting committee evaluates districting proposals and sends its recommendation
to the Board.
7. The District Reorganization Form asks for:a. The proposal
b. Description of the new district boundaries
c. Suggestions for the new district numbers. Consolidated or divided districts musthave new numbers to ensure the accuracy of Rotary reports and historical archives.

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The consolidated district may not use the number of either of the merged districts.
The Board ultimately assigns new district numbers.
d. The desired effective date of the changee. The current and future district leadership plans for the affected districts, including
the number of assistant governors and number of clubs assigned to each
8. The general secretary will provide the following data to the districting committee foreach districting proposal:a. The affected districts’ membership history, based on 1 July invoices for the past fiveyears
b. A list of the affected districts’ clubs, including their charter date and membershipas of their most recent club invoice; the list will highlight the number andpercentage of clubs with fewer than 20 members and clubs chartered in the past
three years. (April 2018 Mtg., Bd. Dec. 160)
Source: April 2018 Mtg., Bd. Dec. 160

17.010.6. Districting Criteria
The procedures for districting shall be as follows:
1. Districting decisions are based on the official membership of the district as of 1 July or
1 January, whichever is the most recent at the time of the Board meeting.
2. Districting proposals may consider geographical boundaries, potential for district
growth, and cultural, economic, language, and other relevant factors
3. New districts should:–Have at least 60 clubs or 2,100 members–Have demonstrated potential for growth to at least 75 clubs and 2,700 members within
10 years, based on their five-year membership history–Have at least 90 percent of its clubs be clubs that were chartered at least three years
before the date of the proposal–Have more than 20 members in at least 80 percent of their clubs
4. For districts that have 1,200 members or fewer:–The districting committee will request an annual membership development plan fromthe district and share district consolidation information.
–The director and the district’s governor-elect, governor-nominee, and governornominee-designate will receive copies of all correspondence about the district’s size
and will be asked to work together on increasing membership.
5. Where district boundaries remain the same and the district boundary description changes
involve only changes to the names of states, provinces, etc., the general secretary is
authorized to approve the changes on behalf of the Board.
6. The general secretary is authorized to act on behalf of the Board to approve district
boundary changes that involve the transfer of up to 10 clubs, or of an area where there
is no Rotary club, from one district to another. The current governors of the districts
that are involved must agree to the change.

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The approved boundary modification will take effect the next 1 July. (October 2019
Mtg., Bd. Dec. 29)
Source: August 1999 Mtg., Bd. Dec. 80; Amended by February 2003 Mtg., Bd. Dec. 271; February 2004 Mtg., Bd. Dec. 204;
November 2004 Mtg., Bd. Dec. 58; February 2007 Mtg., Bd. Dec. 189; June 2007 Mtg., Bd. Dec. 226; January 2008 Mtg., Bd. Dec.
196; September 2011 Mtg., Bd. Dec. 117; January 2012 Mtg., Bd. Dec. 211; June 2013 Mtg., Bd. Dec. 196; June 2013 Mtg., Bd. Dec.
236; January 2015 Mtg., Bd. Dec. 118; September 2016 Mtg., Bd. Dec. 28; January 2017 Mtg., Bd. Dec. 130; April 2018 Mtg., Bd.
Dec. 160; October 2018 Mtg., Bd. Dec. 63; October 2019 Mtg., Bd. Dec. 29

17.010.7. Additionally-Supported Districts
The board may authorize the general secretary to assign additionally-supported status tocertain districts identified by the Board to provide additional support because of uniquegeographical, language, cultural, economic, social, political, or other factors.
Additionally-supported status allows the Board to maintain districts that do not meet theminimum numbers of clubs or members as designated in RI Bylaws section 15.010. The
additional support lasts for a period of up to three years, unless the Board extends thetimeframe.
The RI Board will provide the following:•

Up to a total of US$200,000 for all additionally-supported districts annually for
additional training, membership development, promotion of participation in The
Rotary Foundation and other support as determined by the general secretary after
consultation with the director and district leadership•

Tools, advice, and other resources needed to reach membership targets and otherbenchmarks designated by the general secretary•

An exemption from having to hold their district governor selection process 24 months
in advance of the term of office

Additionally-supported districts will be reviewed annually by the Districting Committee.
In the second year of the districts’ additionally-supported status the Districting Committee
will recommend to the Board whether to extend or remove the additionally-supported
status. This includes the possibility to transfer clubs into another district, and if a governorelect will attend the next International Assembly. (April 2019 Mtg., Bd. Dec. 161)
Source: May 2011 Mtg., Bd. Dec. 235; Amended by January 2012 Mtg., Bd. Dec. 210; January 2015 Mtg., Bd. Dec. 118; April 2019
Mtg., Bd. Dec. 161

17.020. Incorporation of Districts
17.020.1. Incorporation Process
A district may seek the approval of the Board to incorporate upon the approval of at least
two-thirds of the clubs in the district in a vote at a district conference, or in a ballot-bymail. In either process, each club shall be entitled to one vote. Upon approval of the Board,the district may incorporate.

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The incorporated district shall, in all respects, possess all of the powers, rights andprivileges, and shall perform all of the obligations and requirements of a district under theconstitution, bylaws, and policies of RI.
Insofar as the provisions of the laws of the local jurisdiction shall permit, the corporate
documents of an incorporated district shall be consistent with the constitution, bylaws, andpolicies of RI. In the event that there is any amendment to the constitution, bylaws, or
policies of RI that cause a district’s corporate documents to be inconsistent with theamended constitution, bylaws, or policies of RI, the district shall immediately amend its
corporate documents so that they shall again become consistent. District corporations shallact in accordance with the constitution, bylaws, and policies of RI, and shall not take any
action inconsistent with the constitution, bylaws, and policies of RI.
A district shall immediately notify the general secretary if a provision of the laws of thelocal jurisdiction precludes the incorporated district from taking any action necessary or
requires the incorporated district to take any action prohibited under the constitution,
bylaws, or policies of RI.
The district must submit to the general secretary on behalf of the Board the corporate
documents required to be submitted to the local jurisdiction in order to incorporate. Uponcompletion of the incorporation process, subsequent amendments to these corporate
documents need not be submitted to the Board for review. However, any amendments
must be consistent with the constitution, bylaws, and policies of RI.
The district governor shall be responsible for supervising the incorporation process.
The incorporated district should be structured in furtherance of the District Leadership Plan.
The corporate documents of each incorporated district shall include provisions assuringthat the district corporations comply with the following requirements:
1) The name of the incorporated district shall be “Rotary International District (district
number), (Inc., LLC, etc.)”
2) The corporation shall be a not-for-profit entity, and it shall pay no dividend and no partof its money, property or other assets shall be distributed to its members, directors, orofficers
3) Where any provision of the corporate documents of the incorporated district is not in
conformity with the constitution, bylaws, or policies of RI, the terms of the constitution,
bylaws, or policies of RI shall prevail at all times4) All Rotary clubs in the incorporated district shall be members of the incorporated entity5) The initial membership of the district shall be the Rotary clubs in the district as of thetime of the incorporation. The addition or removal of a club or clubs from a district
pursuant to the RI bylaws shall immediately and automatically result in a corresponding
change in the membership of the district corporation

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626) Only Rotary clubs in the district may be members of the incorporated district7) The district corporation shall immediately and automatically cease operations and begin
dissolution upon directive of the RI Board or upon the approval of two-thirds of the clubs
in a vote at the district conference or in a ballot-by-mail. The district governor shall provide
the Board notice of a decision by the district to dissolve the corporation, and shall provide
a final report upon the completion of the dissolution process8) The board of directors and officers of the district corporation shall be limited toRotarians who are members of clubs in the district9) The directors of the district corporation shall include the current district governor, thedistrict governor-elect, and the most recent past district governor who served in that district,and such other Rotarians, if any, as may be determined by the district. The number andterms of the directors shall be as required by local law and as provided for by theincorporated district’s corporate documents10) The current district governor shall be the highest officer of the incorporated district
and shall serve as chair of the board of directors. The district may elect such other officers
as required by local law and as provided for in its corporate documents11) The governor shall report annually to the clubs on the status of the district
incorporation. (January 2015 Mtg., Bd. Dec. 118)
Source: March 2005 Mtg., Bd. Dec. 199; January 2015 Mtg., Bd. Dec. 118

17.020.2. Districts with Clubs in More Than One Jurisdiction
A district with clubs in more than one jurisdiction may incorporate in any of thejurisdictions and shall take such further steps to register in the other jurisdiction(s) as
appropriate.
No district with clubs in more than one jurisdiction shall incorporate in a jurisdiction thatwould favor one club or Rotarian over another, or would place any limitations on the abilityof any club or Rotarian to exercise all of the rights and privileges afforded them under theconstitution, bylaws, or policies of RI. (March 2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

17.020.3. Tax Status of Incorporated Districts
An incorporated district may seek special beneficial tax exemption and status within its
local jurisdiction. However, districts incorporated in the United States must utilize RotaryInternational’s 501(c)(4) group tax exemption. (March 2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

17.020.4. Notice of Dissolution
A governor shall provide the Board immediate notice of any dissolution or other change inthe status of the district corporation. (March 2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

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17.020.5. General Secretary Authority to Allow Variations for Good Cause
The general secretary may allow variations from the requirements of this policy for goodcause. (July 2016 Mtg., Bd. Dec. 14)
Source: March 2005 Mtg., Bd. Dec. 199; Amended by July 2016 Mtg., Bd. Dec. 14

Cross References
21.010. Guidelines for Multidistrict Activities, Projects and Organizations
32.050.1. General Secretary’s Authority regarding Incorporation of Districts
17.030. District Leadership Plan
All districts are required to develop and adopt a District Leadership Plan (DLP) in conformity withsections 17.030.1.-17.030.3. of the Rotary Code of Policies.
The required components of the DLP are as follows:a. Common terminology such as “assistant governor,” “district trainer,” “district committees,”and “club leadership plan”
b. Defined responsibilities and duties for assistant governors, district trainers, district committee
members, and club leadershipc. District committees that ensure continuity of leadership within the districtd. A clear statement of the duties and responsibilities that the governor cannot delegate
e. A defined plan for assisting clubs in the implementation of a corresponding club leadership plan
The District Leadership Plan provides for the appointment by the governor of assistant governors
to carry out much of the administrative work associated with club operations, thereby giving thegovernor more time to:a) emphasize the importance of membership attraction and engagementb) motivate Rotarians to participate in club and district activities and projects through attendanceat specific eventsc) encourage participation in the programs of The Rotary Foundation, and financial support of theFoundation through Foundation recognition programsd) recognize the work of individual Rotarians, through personal recognitione) plan for the future of the districtf) address the long term development of the clubs in the district through the Club Leadership Plang) undertake the duties set forth in section 16.030. of the RI Bylaws
A District Leadership Plan must address the following issues:a) The number of assistant governors appointed based on the needs of each district, taking into
consideration factors such as geography, language, culture, the balance of strong and weak clubs
in each area, and the number of clubs an assistant governor can reasonably be expected to support.
(It is recommended that between four and eight clubs be assigned to each assistant governor, but
in no case shall an assistant governor be responsible for only one club.)b) How the assistant governors will be trainedc) What committees the district will needRotary Code of Policies
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64d) Communication procedures between the governor, assistant governors and the district
committeese) How the district will provide for continuity in leadership through the use of assistant governorsf) How the district will provide for continuity within committees as appropriate or necessaryg) Methodology used to appoint and/or remove assistant governorsh) A corresponding Club Leadership Plan for clubs in the district
The current district governor, governor-elect, and governor-nominee should reach consensus on
the following:a) District’s strategic planb) District appointments that last more than one yearc) District service projects that last more than one year. (January 2020 Mtg. Bd. Dec. 85)
Source: February 2000 Mtg., Bd. Dec. 338. Amended by February 2001 Mtg., Bd. Dec. 261; February 2002 Mtg., Bd. Dec. 197; November 2002
Mtg., Bd. Dec. 138; November 2004 Mtg., Bd. Dec. 128; June 2007 Mtg., Bd. Dec. 306; January 2015 Mtg., Bd. Dec. 118; October 2018 Mtg.,
Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85. Affirmed by November 2002 Mtg., Bd. Dec. 137. See also February 1999 Mtg., Bd. Dec. 216

17.030.1. Assistant Governors
Assistant governors are appointed by the governor-elect to motivate and support a groupof designated clubs to thrive. Duties for assistant governors may include the following:a) Visit each club regularly to discuss the club activities, resources, and opportunitiesb) Support clubs in setting and achieving goals, finding solutions to challenges, resolving
conflicts, and meeting their district and RI administrative requirementsc) Serve as a liaison between clubs and district committeesd) Assess clubs’ ability to thrive and mentor club leaders on strategies to make their club
successfule) Encourage clubs’ involvement in district activities and committeesf) Keep the governor informed on progress of the clubsg) Stay up to date on Rotary initiativesh) Share status of clubs with successor
Minimum criteria in selecting assistant governors include:a) active member in good standing in a club in the district for at least three yearsb) served as president of a club for a full term, or as a charter president for at least six
monthsAdditional criteria in selecting assistant governors should include:a) knowledge of clubs, district and Rotary including relevant policies and Rotary’s online
toolsb) demonstrated leadership skills and qualities including, listening, communication,
motivation, accessibility, integrity and being proactivec) regular participation in district events
Assistant governors may be appointed on an annual basis for a one-year term, subject toreappointment for a total of three years.

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It is recommended that no past governor serve as an assistant governor.
Districts are responsible for determining any financial support provided to assistantgovernors. (January 2020 Mtg., Bd. Dec. 85)
Source: February 1996 Mtg., Bd. Dec. 201; Amended by November 1996 Mtg., Bd. Dec. 83; July 1997 Mtg., Bd. Dec. 56; February
2001 Mtg., Bd. Dec. 261; June 2004 Mtg., Bd. Dec. 268; November 2004 Mtg., Bd. Dec. 128; November 2006 Mtg., Bd. Dec. 104;
January 2009 Mtg., Bd. Dec. 132; January 2015 Mtg., Bd. Dec. 118; January 2015 Mtg., Bd. Dec. 148; October 2018 Mtg., Bd. Dec.
57. Affirmed by November 2002 Mtg., Bd. Dec. 137

17.030.2. District Committees
District committees are charged with carrying out the goals of the district as formulated by
the governor with the advice of the assistant governors. The governor-elect, governor, andimmediate past district governor should work together to ensure continuity of leadershipand succession planning. The governor-elect is responsible for appointing committee
members to fill vacancies, appointing committee chairs and conducting planning meetingsprior to the start of the year in office.
The following district committees shall be appointed:
Finance
Membership
Public Image
Rotary Foundation
Training
The following district committees may be appointed:
AlumniCommunity Service
Convention Promotion
District Conference
Diversity, Equity, and Inclusion
Interact
International Service
New Generations Service Exchange
Rotaract
Rotary Friendship Exchange
Rotary Youth Leadership Awards
Youth Exchange
Additional district committees are appointed when they serve a specific function as
identified by the governor and the district leadership team.
Committee Chairs
The current district governor cannot serve as a district committee chair. It is recommended
that district committee chairs be past governors, governor-nominees, past assistantgovernors, or effective past district committee members. All committee chairs should beselected and reported to RI by 31 December in the year before taking office on 1 July.

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Committee Qualifications
The minimum recommended qualification for appointment to a district committee ismembership, other than honorary, in good standing in a Rotary or Rotaract club in the
district. District governors are strongly encouraged to appoint Rotaractors to every district
committee.
Training Requirements
District committee chairs shall attend the district team training seminar prior to serving aschair. Committee members should participate in district training meetings as outlined in
Sections 20.060. through 20.090. of this Code.
Relation to Rotary Regional Leaders
District committees are encouraged to work with regional leaders (RCs, RPICs, RRFCs,
E/MGAs) as well as Rotarians appointed by the RI president.
Reporting Requirements
District committees shall report to the governor on the status of their activities on a regularbasis. District committees shall report successful activities to RI for possible publication
in RI publications and on the RI website. (November 2021 Mtg., Bd. Dec. 34)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by November 2004 Mtg., Bd. Dec. 128; January 2014 Mtg., Bd. Dec. 88; May2014 Mtg., Bd. Dec. 113; October 2014 Mtg., Bd. Dec. 77; January 2015 Mtg., Bd. Dec. 118; June 2017 Mtg., Bd. Dec. 181; October
2018 Mtg., Bd. Dec. 57; April 2019 Mtg., Bd. Dec. 163; October 2019 Mtg., Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127; June 2021
Mtg., Bd. Dec. 184

Committee Descriptions
The following outlines the purpose, additional qualifications, duties and responsibilities,
and additional training requirements for district committees.
•

Finance Committee

1. Purpose:
The district finance committee shall safeguard the assets of the district fund by reviewing
and studying the amount of the per capita levy and necessary expenses of district
administration, and shall prepare a budget and an annual report on the status of the district’s
finances.
2. Structure:
The district treasurer shall serve as ex-officio member of the committee.
3. Additional Qualifications of Members:
Preference should be given to those with previous service as club treasurer and/or Rotarians
and Rotaractors with accounting/finance experience.
4. Duties and Responsibilities:a) Prepare a budget of district expenditures in cooperation with the district governor to besubmitted to the clubs at least four weeks prior to approval at a meeting of incoming clubpresidents.
b) Review and recommend the amount of per capita levy to be approved in accordancewith RI Bylaws section 15.060.2.

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67c) Assure that proper records of income and expenditures are kept.
d) Prepare a yearly financial report to be presented by the immediate past district governor
according to RI Bylaws section 15.060.4.
e) A member of the committee, preferably the treasurer, shall, together with the district
governor, be a signatory on the bank account(s) of the district fund. The bank account shallbe held in the name of the district. (April 2020 Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by June 2007 Mtg., Bd. Dec. 226; January 2015 Mtg., Bd. Dec. 118; June 2017
Mtg., Bd. Dec. 149; April 2020 Mtg., Bd. Dec. 127•

Membership Committee

1. Purpose:
Under the direction of the governor, the committee will identify, promote and implement
membership strategies that will result in membership development and growth, and theformation and support of new Rotary and Rotaract clubs within the district.
2. Additional Qualifications of Members:a) The chair must have significant knowledge of, commitment to, and experience withmembership attraction and engagement activities.
b) Preference should be given to Rotarians and Rotaractors who have been successful ininviting new members to join Rotary or Rotaract, implementing membership programs andwho are members of clubs that have diversified membership.
c) Consideration should be given to those who have served as chairs of club committee(s)related to membership.
d) Preference should be given to individuals who have been active and successful inestablishing and nurturing new clubs.
3. Duties and Responsibilities:a) Assist club membership committee chairs in carrying out their responsibilities of
attracting new members and engaging existing members.
b) Manage prospective members through the Manage Membership Leads page on My
Rotary.
c) Assist in organizing, establishing and supporting new and different types of clubs,
where Rotary is currently not present, as well as in areas where Rotary is already active.
d) Communicate committee progress, challenges and opportunities with your Rotary
coordinator and district governor on a regular basis.
4. Appointment and Training of Chair:
To be effective, the district membership committee must have continuity of leadership;
therefore, the committee chair shall be appointed for a three-year term, subject to review,
with documented agreement of the governor, governor-elect and governor-nominee for
their term of service.
The district governor (if selected) for each of the years of the three-year term of themembership committee chair will participate in the selection of the chair. This selection
should take place and be reported to Rotary International no later than 31 December before
taking office on 1 July of the following calendar year.

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Any removal for cause must have the prior approval of all the district governors (ifselected) for each of the remaining years of the three-year term. The chair shall attend a
training meeting conducted by the Rotary coordinator as appropriate. (June 2020 Mtg.,
Bd. Dec. 190)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by November 2002 Mtg., Bd. Dec. 55; June 2005 Mtg., Bd. Dec. 316; November
2007 Mtg., Bd. Dec. 93; January 2015 Mtg., Bd. Dec. 118; May 2015 Mtg., Bd. Dec. 181; June 2017 Mtg., Bd. Dec. 181; October 2019
Mtg., Bd. Dec. 29; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg. Bd. Dec. 85; April 2020 Mtg., Bd. Dec. 127; June 2020 Mtg.,
Bd. Dec. 190•

Public Image Committee

1. Purpose:
The district public image committee should promote Rotary and foster understanding,appreciation and support for the programs of Rotary. The committee should promoteawareness among Rotarians and Rotaractors that effective publicity, favorable public
relations and a positive image are desirable and essential goals for Rotary.
2. Additional Qualifications of Members:
Preference should be given to those who have experience as a club public image chair andto Rotarians and Rotaractors with media, public image or marketing skills.
3. Duties and Responsibilities:a) Encourage clubs within a district to make public image a priority.
b) Promote Rotary to the media, community leaders, and beneficiaries of Rotary’s
programs.
c) Promote Rotary’s visual identity and voice.
d) Communicate with the governor and the chairs of key committees to stay informed about
district projects and activities.
e) Liaise and collaborate with the Rotary Public Image Coordinator.
f) Share RI public image materials with clubs.
g) Seek opportunities to speak to individual clubs about the importance of club public
image.
4. Additional Training Requirements:
In addition to the chair, as many committee members as possible should attend a training
meeting conducted by the Rotary Public Image Coordinator as appropriate. (April 2020
Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 127•

Rotary Foundation Committee

Policy pertaining to the district Rotary Foundation committee is determined by the Trusteesof The Rotary Foundation as outlined in Article 25 of the Rotary Foundation Code of
Policies. (October 2019 Mtg., Bd. Dec. 29)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by October 2019 Mtg., Bd. Dec. 29

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69

Training Committee

1. Purpose
The committee is responsible for supporting the governor and governor-elect in training
club and district leaders and overseeing the overall training plan for the district.
2. Additional Qualifications of Members
Preference should be given to Rotarians and Rotaractors with training, education or
facilitation experience.
3. Duties and Responsibilitiesa) Assist the convener, usually the governor or governor-elect, of each training meeting in
the district, including Rotary required training.
b) Under the direction of the meeting’s convener, the committee is responsible for one ormore of the following aspects:
1) Program content (in accordance with board-recommended curricula)2) Conducting sessions
3) Identification of speakers and other volunteers
4) Preparing training leaders
5) Program evaluation
6) Logistics
7) Marketing to target audiencesc) If the district is part of a multidistrict PETS, work in accordance with the policies andprocedures of that multidistrict PETS. (April 2020 Mtg., Bd. Dec. 127)
Source: June 2004 Mtg., Bd. Dec. 269; Amended by January 2015 Mtg., Bd. Dec. 118; September 2017 Mtg., Bd. Dec. 51; October
2019 Mtg., Bd. Dec. 44; April 2020 Mtg., Bd. Dec. 127•

Alumni Committee

1. Purpose
This committee identifies ways in which clubs and the district can offer meaningful
opportunities for alumni to engage with Rotary to support Rotary's fundraising,membership, and service.
2. Additional qualifications
Preference should be given to those who are alumni or have professional experience
working with alumni.
3. Duties and Responsibilitiesa) Work in conjunction with other district committees, particularly membership,
Foundation, and programs committees (e.g. Interact, Rotaract, RYLA, Rotary YouthExchange), to identify alumni and their skills (speaker, project skills, potential to be amember, contributor to Foundation and Rotary programs, etc.) and connect these
individuals to clubs and district activities.
b) Lead cross-promotion efforts between programs and promote service opportunities.
c) Create awareness of how to work with alumni to maintain their relationship with Rotary.
d) Encourage alumni to report their data to RI and work with fellow district chairs to ensure
program participants are properly reported to RI.

Rotary Code of Policies
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f) Support and coordinate alumni events and associations, where appropriate. (April 2020
Mtg., Bd. Dec. 127)
Source: October 2014 Mtg., Bd. Dec. 77; Amended by June 2017 Mtg., Bd. Dec. 181; October 2019 Mtg., Bd. Dec. 29; April 2020
Mtg., Bd. Dec. 127•

Community Service Committee

1. Purpose
This committee promotes programs, activities, and resources related to community,
vocational, and youth service and offers additional support for Rotary, Rotaract andInteract clubs.
2. Additional qualifications
Preference should be given to Rotarians and Rotaractors with experience in planning andimplementing local, sustainable service efforts of varied sizes.
3. Duties and Responsibilitiesa) help identify new trends, issues or problems within the district that clubs may want toaddressb) visit clubs within the district to speak about successful Community Service projects andprovide information on Rotary programs and emphases to help strengthen their projectsc) encourage and assist club Community Service chairs in carrying out their responsibilitiesd) encourage clubs to organize a Rotary Community Corps (RCC) if appropriate, andencourage district-level RCC meetings to exchange project development idease) maintain intercommittee communication with other district committeesf) organize district-level club Community Service chair meetings, in connection with the
district conference, district training assembly and other meetings, to exchange ideas andpromote projectsg) identify areas for cooperation between club Community Service projects and local nonRotary service organizations, by sharing information and helping clubs to set goalsh) request regular reports on successful Community Service projects from club Community
Service chairs, for promotion through the governor’s monthly letter, and report to RI for
possible publicationi) organize exhibits of outstanding Community Service projects at district and zone
meetingsj) organize district-wide Community Service activities.

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71k) promote resources for service and engagement, inclusive of Rotary Fellowships andRotary Action Groups.
l) facilitate district recognition for clubs and/or individuals who advance the principles ofRotary, including vocational service and empowering and engaging young people. (April
2020 Mtg., Bd. Dec. 127)
Source: June 1990 Mtg., Bd. Dec. 260; June 2017 Mtg., Bd. Dec. 181; Amended by April 2020 Mtg., Bd. Dec. 127•

Convention Promotion Committee

1. Purpose:
The committee shall promote attendance at the annual Convention to Rotarians throughout
the district.
2. Additional Qualifications of Members:
Preference should be given to Rotarians and Rotaractors who have attended a minimum of
one previous RI Convention and/or with marketing skills.
3. Duties and Responsibilities:a) Attend club and district meetings to promote the conventionb) Serve as a local resource for convention materials and informationc) Create or expand a district website with links to RI’s websited) Translate important convention information into local language(s), if necessarye) Identify and target potential registrants by e-mail, letters, and other methods ofcommunication (April 2020 Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 127•

District Conference Committee

1. Purpose:
Under the direction of the governor, the district conference committee shall plan, promote
and implement the necessary arrangements to ensure good programming and maximum
attendance at the district conference.
2. Additional Qualifications of Members:
Preference should be given to those who have experience in the meeting coordination
and/or hospitality industry and/or to Rotarians and Rotaractors with media, public image
or marketing skills.
3. Duties and Responsibilities:
Under the direction of the governor:a) Select the district conference venue and coordinate all related logistical arrangements.
b) Coordinate the finances of the conference to ensure maximum attendance.
c) Promote conference attendance with particular emphasis on:- new Rotarians and Rotaractors;

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- all members of newly-organized clubs in the district; and- representation from every club in the district and the family of Rotary.
d) Promote the district conference to external audiences, such as the media, community
leaders, and beneficiaries of Rotary’s programs.
e) Provide relevant, motivational, and informative programs (April 2020 Mtg., Bd. Dec.
127)
Source: February 2001 Mtg., Bd. Dec. 261; Amended by January 2015 Mtg., Bd. Dec. 118; September 2017 Mtg., Bd. Dec. 51; April
2020 Mtg., Bd. Dec. 127•

District Diversity, Equity and Inclusion Committee

1. Purpose:
The district diversity, equity and inclusion committee should support member, club, anddistrict efforts to grow and diversify our membership and participation and promote
diversity, equity and inclusion practices and policies for members, participants and thecommunity.
2. Additional Qualifications of Members:
The committee members should reflect the diversity of the district and include members ofRotary and Rotaract clubs and participants. It is preferred that members have one or moreof the following qualities:•••

Experience leading diversity, equity and inclu-sion activities
Professional diversity, equity and inclusion experience or education
Lived diversity, equity and inclusion experience

3. Duties and Responsibilities:a) Provide diversity, equity and inclusion edu-cation in cooperation with the district
training committee.
b) Evaluate district policies and guidelines using a diversity, equity and inclusion lens andrecommend changes to increase the diversity, equity and inclusion of those policies andguidelines.
c) Advise district leadership on creating a wel-coming district culture.
4. Additional Training Requirements:
The chair and members should complete the diversity, equity and inclusion training offeredby Rotary.
5. Appointment of Chair:
To be effective, the district diversity, equity and inclusion committee must have continuityof leadership; therefore, the committee chair shall be appointed for a three-year term,
subject to review, with documented agreement of the governor, governor-elect andgovernor-nominee for their term of service.
The district governor (if selected) for each of the years of the three-year term of thediversity, equity and inclusion committee chair will participate in the selection of the chair.
This selection should take place and be reported to Rotary International no later than 31
December before taking office on 1 July of the following calendar year.

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Any removal for cause must have the prior approval of all the district governors (if selected)
for each of the remaining years of the three-year term. (November 2021 Mtg., Bd. Dec. 34)
Source: June 2021 Mtg., Bd. Dec. 184•

Interact Committee

1. Purpose:
The district Interact committee, composed of Rotarians, Rotaractors, and Interactors,
promotes and supports the activities of Interact clubs.
2. Additional Qualifications of Members:
Preference should be given to those who have club-level experience with Interact, Interact
alumni, and Interact members with leadership potential. Participation of Interactors is
contingent upon receiving prior approval from a parent/guardian. Where feasible andpracticable there should be provision for continuity of membership by appointing one ormore members for a second term.
3. Duties and Responsibilities:a) Coordinate districtwide activities related to Interact.
b) Promote program participation through regular contact with assistant governors andclubs.
c) Promote Interact by inviting participants to speak at events and encourage clubs to get
involved.
d) Support the organization of new Interact clubs.
e) Provide training and support to Interact club advisors, including youth protection.
f) Oversee other administrative functions of Interact clubs within the district. (April 2020
Mtg., Bd. Dec. 127)
Source: April 2020 Mtg., Bd. Dec. 127•

International Service Committee

1. Purpose:
The district International Service committee supports clubs with their international service
projects and helps enhance the quality of the district’s humanitarian efforts by identifying
resources and experts to advise on international service projects and global grants.
2. Additional Qualifications of Members:
Preference should be given to members who are past district governors, past regional
Rotary Foundation coordinators, past assistant regional Rotary Foundation coordinators,
and those with experience with international service projects.
3. Duties and Responsibilities:a) Promoting greater awareness of resources and strategies for project planning,
implementation, identifying key local subject matter experts, and establishing direct lines
of communication and accountability for all types of international service, with a special

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emphasis on improving global grant applications and the development of partnerships
between international Rotary clubs and districts.
b) Confer and cooperate with other leaders from across the district including but notlimited to the district Rotary Foundation, grants subcommittee, community service,
vocational service and alumni committees, to identify and promote resources for improved
projects and grants.
c) Collaborate with district Rotaract representatives, Rotary Action Groups, the The
Rotary Foundation Cadre of Technical Advisers, and other experts interested in assistingwith project and global grant applications.
4. Appointment of Chair:
To be effective, the district international service committee chair must have continuity ofleadership and success planning. A district’s governor-elect, in consultation with theimmediate past district governor and district governor-nominee, is encouraged to appointa past district governor, past regional Rotary Foundation coordinator, or a past assistantregional Rotary Foundation coordinator to chair this committee, to serve a term of three
years without reappointment limits. (April 2020 Mtg., Bd. Dec. 127)
Source: November 1985 Mtg., Bd. Dec. 84. Amended by October 1988 Mtg., Bd. Dec. 116; June 1990 Mtg., Bd. Dec. 264; September
2011 Mtg., Bd. Dec. 34; January 2015 Mtg., Bd. Dec. 118; April 2016 Mtg., Bd. Dec. 170; October 2018 Mtg., Bd. Dec. 34; October
2019 Mtg., Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127•

New Generations Service Exchange Committee

1. Purpose:
To promote New Generations Service Exchange as an opportunity for the developmentof vocation and/or professional development and service.
2. Additional Qualifications of Members:
Preference should be given to those with general knowledge of Rotary and a strong
enthusiasm for young adult leadership development, professional development,
vocational exchange, for the New Generations Service Exchange (NGSE) program, andprogram alumni. Ability to communicate in English and previous experience working
with Rotary Youth Exchange should also be regarded as positive attributes.
3. Duties and Responsibilities:a) Coordinate districtwide activities related to New Generations Service Exchange.
b) Promote program participation through regular contact with assistant governors andclubs.
c) Promote New Generations Service Exchange by encouraging members, program
participants, and alumni to get involved.
d) Cultivate relationships with other participating districts to encourage exchange
opportunities.
e) Prepare and submit a budget to the governor and the district finance committee forapproval to ensure that no personal financial profit is being made from New
Generations Service Exchange activities.

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4. Appointment of Chair:
Because of the special knowledge and experience that administering a young adultexchange program requires, it is highly recommended that districts use a leadership
succession plan, consulting all members of the committee as well as the governor-electand governor-nominee, to draw from the expertise of experienced committee members
and develop leaders within the committee. The plan should also arrange for an overlap
period, so that incoming chairs learn important procedures and policies from theirpredecessors. (April 2020 Mtg., Bd. Dec. 127)
Source: April 2020 Mtg., Bd. Dec. 127•

Rotaract Committee

1. Purpose:
The district Rotaract committee, composed of equal numbers of Rotarians and Rotaractors,
supports Rotaract clubs in the district.
2. Additional Qualifications of Members:
Preference should be given to those who have club-level experience with Rotaract, Rotaract
alumni, and Rotaract members with leadership potential. Where feasible and practicable
there should be provision for continuity of membership by appointing one or moremembers for a second term.
3. Duties and Responsibilities:a) Coordinate districtwide activities related to Rotaract.
b) Promote engagement through regular contact with assistant governors and clubs.
c) Promote Rotaract by inviting participants to speak at events, partner on service
projects, and attend joint leadership and professional development trainings.
d) Support the organization of new Rotaract clubs.
e) Provide training and support to Rotaract club officers and advisors.
f) Prepare and submit a budget to the governor and the district finance committee forapproval to ensure that no personal financial profit is being made from Rotaract activities.
g) Oversee other administrative functions of Rotaract clubs within the district.
4. Appointment of Chair:
The district Rotaract committee chair (a Rotarian), appointed by the governor, and the
district Rotaract representative (a Rotaractor), elected by the Rotaract clubs in the district,should serve as co-chairs of this committee. It is highly recommended that districts use aleadership succession plan, consulting all members of the committee as well as thegovernor-elect and governor-nominee, to draw from the expertise of experienced
committee members and develop leaders within the committee. The plan should also
arrange for an overlap period, so that incoming chairs learn important procedures andpolicies from their predecessors. (April 2020 Mtg., Bd. Dec. 127)
Source: June 2009 Mtg., Bd. Dec. 217;October 2019 Mtg., Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127

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Rotary Friendship Exchange Committee

1. Purpose:
To promote Rotary Friendship Exchange as an opportunity to increase international
understand, cultural immersion, professional development, international service andintroduce participants to Rotary.
2. Additional Qualifications of Members:
Preference should be given to those with general knowledge of Rotary and a strong
enthusiasm for the Rotary Friendship Exchange program, intercultural understanding,professional development, vocational exchange, international service, and cultural
immersion. Ability to communicate in English and previous experience working withadult international exchanges should also be regarded as positive attributes.
3. Duties and Responsibilities:a) Coordinate districtwide activities related to Rotary Friendship Exchange.
b) Promote program participation.
c) Cultivate relationships with other participating districts to encourage exchange
opportunities.
d) Coordinate reciprocal international exchanges around one of the following themes:
cultural, vocational, service.
e) Prepare and submit a budget to the governor and the district finance committee forapproval to ensure that no personal financial profit is being made from Rotary
Friendship Exchange activities.
f) Submit a report with exchange summaries to the general secretary after thecompletion of each exchange.
4. Appointment of Chair:
The district governor should appoint an individual with experience participating ininternational exchange programs for adults to lead the Rotary Friendship Exchangecommittee. Ideal candidates should have experience in international exchanges both asa participant and as a host. (April 2020 Mtg., Bd. Dec. 127)
Source: April 2020 Mtg., Bd. Dec. 127•

Rotary Youth Leadership Awards Committee

1. Purpose:
The district Rotary Youth Leadership Awards committee oversees promotes and supports
the activities of Rotary Youth Leadership Awards (RYLA) in the district.
2. Additional Qualifications of Members:
Preference should be given to those who have general knowledge of Rotary and/or
experience with Rotary Youth Leadership Awards, a strong enthusiasm for youth andyoung adult leadership development, RYLA alumni, and current youth program
participants. Participation of minors is contingent upon receiving prior approval from aparent/guardian.

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3. Duties and Responsibilities:a) Coordinate districtwide activities related to Rotary Youth Leadership Awards.
b) Promote program participation through regular contact with assistant governors andclubs.
c) Promote Rotary Youth Leadership Awards by encouraging members to get involved.
d) Engage RYLA alumni by asking them to speak at RYLA events, attend club meetings,
and participate in Rotary service.
e) Cultivate community partnerships and leverage community leaders as speakers,
facilitators, or trainers.
f) Support RYLAs across the district in upholding Rotary’s youth protection policies
4. Appointment of Chair:
Governors are strongly encouraged to observe a three-year limitation on the consecutive
length of service of the district RYLA chair. Because of the special knowledge andexperience that administering youth programs requires, it is highly recommended that
districts use a leadership succession plan, consulting all members of the committee as wellas the governor-elect and governor-nominee, to draw from the expertise of experienced
committee members and develop leaders within the committee. The plan should also
arrange for an overlap period, so that incoming chairs learn important procedures andpolicies from their predecessors. (January 2021 Mtg., Bd. Dec. 84)
Source: April 2020 Mtg., Bd. Dec. 127; Amended by January 2021 Mtg., Bd. Dec. 84•

District Youth Exchange Committee

1. Purpose:
To promote Youth Exchange as an opportunity for the development of international
understanding.
2. Additional Qualifications of Members:
Preference should be given to those with general knowledge of Rotary and a strong
enthusiasm for the Youth Exchange program. Ability to communicate in English andattendance at a Youth Exchange conference beyond the district level should also be
regarded as positive attributes. Governors are encouraged not to change more than 33
percent of the Youth Exchange committee at any time in order to ensure the continuity ofthe program.
3. Duties and Responsibilities:a) Coordinate districtwide activities related to Youth Exchange.
b) Promote program participation through regular contact with assistant governors andclubs.
c) Promote Youth Exchange by encouraging members to get involved.
d) Prepare and submit a budget to the governor and the district finance committee forapproval to ensure that no personal financial profit is being made from Youth Exchange
activities.

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4. Appointment of Chair:
Governors are strongly encouraged to observe a three-year limitation on the consecutive
length of service of the district Youth Exchange chair. Because of the special knowledge
and experience that administering youth programs requires, it is highly recommended that
districts use a leadership succession plan, consulting all members of the committee as wellas the governor-elect and governor-nominee, to draw from the expertise of experienced
committee members and develop leaders within the committee. A minimum experience of
three years in a key position on the district Youth Exchange committee is also strongly
encouraged for established Youth Exchange program. The plan should also arrange for an
overlap period, so that incoming chairs learn important procedures and policies from theirpredecessors.
To be effective, the district Youth Exchange committee must have continuity of leadership;
therefore, effective 1 July 2024, the committee chair shall be appointed for no longer thana single three-year term, subject to review, with documented agreement of the governor,
governor-elect and governor-nominee for their term of service. The district governor (ifselected) for each of the years of the maximum three-year term of the district YouthExchange committee chair will participate in the selection of the chair. This selection
should take place and be reported to Rotary International no later than 31 December before
taking office on 1 July of the following calendar year. Any removal for cause must havethe prior approval of all the district governors (if selected) for each of the remaining yearsof the three-year term. The general secretary shall provide district governors-elect withinformation about this policy annually, and provide guidance to district Youth Exchangecommittees on how to establish and maintain an effective succession plan. (November
2021 Mtg., Bd. Dec. 38)
Source: May 1979 Mtg., Bd. Dec. 355; February 1984 Mtg., Bd. Dec. 312; February-March 1985 Mtg., Bd. Dec. 267; June 2009 Mtg.,
Bd. Dec. 217; Amended by January 2016 Mtg., Bd. Dec. 121; April 2020 Mtg., Bd. Dec. 12; November 2021 Mtg., Bd. Dec. 38

17.030.3. Additional Committees•

District Rules and Procedures Committee

Districts are encouraged to form a district “Rules and Procedures” committee to advise andassist governors on nominations and elections and other matters involving RI’s
constitutional documents. The committee shall consist of three members, each serving a
staggered three-year term with the possibility of reappointment. Appointments to thecommittee are made by the governor at the conclusion of his or her year in office. Members
should be knowledgeable about RI’s constitutional documents and election procedures.
Governors with questions concerning RI election policies and procedures that they cannot
resolve within their districts with the assistance of their Rules and Procedures committee
should contact their Club and District Support representative or the RI director from theirarea for assistance. (January 2015 Mtg., Bd. Dec. 118)
Source: June 2001 Mtg., Bd. Dec. 323; Amended by January 2015 Mtg., Bd. Dec. 118

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17.040. District-Level Elections
17.040.1. Guidelines for District-Level Elections
The governor shall send the current election guidelines found in Rotary Code section
26.060.4., as well as the following list of election guidelines to all clubs at the time of theofficial call for nominations:Rotarians and election candidates shall
1. Learn and follow both the spirit and the letter of RI’s election guidelines
2. Consult with knowledgeable Rotarians about current or new assignments which may
give an appearance of campaigning
3. Not undertake personal initiatives to gain visibility, personal recognition, or favor
4. Not respond in kind to another candidate’s improper activities
5. Not communicate with or visit clubs involved in the applicable election except to fulfill
necessary functions (January 2017 Mtg., Bd. Dec. 86)
Source: June 2001 Mtg., Bd. Dec. 325; Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118; January
2017 Mtg., Bd. Dec. 86

17.040.2. Term Limit for Membership on Nominating Committee for Governor
The terms of reference for district nominating committees should specify that there should
be no fewer than three members of the nominating committee and members should servefor no more than three one-year terms when a district has adopted a procedure for selecting
members on the nominating committee for governor under RI Bylaws section 12.030.1.
(January 2017 Mtg., Bd. Dec. 86)
Source: September 2016 Mtg., Bd. Dec. 73

17.040.3. Voluntary System of Rotation
Districts may adopt a voluntary system of rotating an office among the areas of the district;however, candidates may run for office regardless of the voluntary rotation system andcannot be excluded from candidacy. (January 2015 Mtg.,Bd. Dec. 118)
Source: June 2008 Mtg., Bd. Dec. 241; Amended by January 2015 Mtg., Bd. Dec. 118

17.040.4. Voting Strength
At least 15 days prior to the voting, the district governor will inform each club how many
votes it is entitled to in accordance with the RI Bylaws. This list shall also include new
clubs, whose voting strength shall be based on the number of charter members, and clubs
reinstated after generation of the most recent invoice, whose voting strength shall be basedon the number of members with which they are reinstated. (January 2018 Mtg., Bd. Dec.
73)
Source: July 2010 Mtg., Bd. Dec. 21; Amended by January 2015 Mtg., Bd. Dec. 118; January 2018 Mtg., Bd. Dec. 73

Cross References
19.030. Governor-nominee Selection

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17.050. District Records
The outgoing governor shall pass on to his or her successor any and all information, including all
relevant records, documents, and financial information no later than 30 days after the end of theRotary year. (January 2015 Mtg., Bd. Dec. 118)
Source: January 1947 Mtg., Bd. Dec. E25; Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118

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Article 18. New Club Development and Extension of Rotary
18.010. New Club Development
18.020. New Clubs
18.030. Non-Districted Rotary Clubs
18.040. Extension to Non-Rotary Countries and Geographical Areas(Please note that this Article of the Code should be read in combination with Article 3)18.010. New Club Development
18.010.1. District Governor – New Club Activities
The governor is responsible for organizing all new club efforts within the district and is
responsible for serving as or appointing a new club adviser to coordinate such activities.
(October 2015 Mtg., Bd. Dec. 75)
Source: November 2006 Mtg., Bd. Dec. 97; Amended by May 2012 Mtg., Bd. Dec. 244; October 2015 Mtg., Bd. Dec. 75

18.010.2. New Club Adviser – New Club Activities
A new club adviser is a Rotarian who represents the governor in the organization of a new
club in the district. To be effective, a district new club adviser must have continuity ofleadership; therefore, the new club adviser shall be appointed for a three-year term, subject
to review. (October 2015 Mtg., Bd. Dec. 75)
Source: January 1938 Mtg., Bd. Dec. 200; Amended by November 2006 Mtg., Bd. Dec. 97; May 2012 Mtg., Bd. Dec. 244; May 2015
Mtg., Bd. Dec. 181; October 2015 Mtg., Bd. Dec. 75

18.020. New Clubs
18.020.1. Requirements for Formation of a New ClubA New Club Application must be received and approved before Rotary admits the club.
(January 2015 Mtg., Bd. Dec. 118)
Source: May 2003 Mtg., Bd. Dec. 325; November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118

18.020.2. Name of New Club
Each new club shall adopt a name that identifies it with its community and shall insert inits constitution the name chosen, subject to the approval of RI. (January 2015 Mtg., Bd.
Dec. 118)
Source: January 1939 Mtg., Bd. Dec. 105; January 2015 Mtg., Bd. Dec. 118

18.020.3. Charter Members from Local Community
At least 50 percent of charter members should be from the local community in which the new
club is established. (September 2016 Mtg., Bd. Dec. 28)
Source: August 1999 Mtg., Bd. Dec. 94; Amended by February 2003 Mtg., Bd. Dec. 288; November 2004 Mtg., Bd. Dec. 59;
September 2016 Mtg., Bd. Dec. 28

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18.020.4. Charter Membership List
The list of members submitted to the RI Board as part of the club’s application formembership shall be considered the club’s complete charter membership list. Pending theaction of the RI Board on an application, no other members shall be elected to the club.
(November 2002 Mtg., Bd. Dec. 55)
Source: 1918 Mtg., Bd. Dec. 5

18.020.5. Minimum Number of Members in Sponsor Clubs
Both Rotary and Rotaract clubs may sponsor a new Rotary club. A Rotaract or Rotary clubthat wishes to sponsor a new club must have at least 20 members. Should there be two or
more sponsor clubs, only one of the co-sponsors is required to have at least 20 members.
(November 2021 Mtg., Bd. Dec. 58)
Source: November 1997 Mtg., Bd. Dec. 168; Amended by November 2004 Mtg., Bd. Dec. 59; November 2004 Mtg., Bd. Dec. 62;
November 2021 Mtg., Bd. Dec. 58

18.020.6. Formation of New Clubs: Costs
New clubs shall only be admitted to membership once the Board is satisfied that its
members are able to pay all necessary RI and district dues and fees without external
assistance, and have the capability to remit dues to the association. (January 2015 Mtg.,
Bd. Dec. 118)
Source: February 1995 Mtg., Bd. Dec. 180; Amended by January 2015 Mtg., Bd. Dec. 118

18.020.7. Admission Fee for New Clubs
New clubs shall pay an admission fee of US$15 per charter member in order to underwrite
the cost to RI of chartering and serving the new club. (January 2015 Mtg., Bd. Dec. 118)
Source: January-February 1989 Mtg., Bd. Dec. 205; Amended by January 2015 Mtg., Bd. Dec. 118. Affirmed by November 1990 Mtg.
Bd. Dec. 114

18.020.8. Charter Ceremony
The governor or his/her designated representative should be present at the club's official
chartering ceremony. In some cases, the new club adviser or some other member of thesponsor club may be called upon to present the charter for the governor. (October 2015
Mtg., Bd. Dec. 75)
Source: January 1916 Mtg., Bd. Dec. 26; January 1936 Mtg., Bd. Dec. E25; Amended by November 2004 Mtg., Bd. Dec. 59; January
2015 Mtg., Bd. Dec. 118; October 2015 Mtg., Bd. Dec. 75

18.020.9. Falsified Membership List
When a new club applying for admission submits a falsified membership list the generalsecretary shall take the following action:a. withhold admission of the new club;b. notify the district governor that the club will not be admitted until all names on the new
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c. notify the district governor that the submission of the falsified membership list has madehim/her ineligible for any RI assignment for three years after his/her term as governor
ends. (January 2015 Mtg., Bd. Dec. 118)
Source: March 2005 Mtg., Bd. Dec 235; Amended by January 2015 Mtg., Bd. Dec. 118

18.030. Non-Districted Rotary Clubs
All clubs shall be part of a district. In exceptional circumstances, the RI Board may admit a Rotaryclub without a district or temporarily remove a Rotary club or clubs from a district with the intent
to include the club(s) into a district at an appropriate time in the future. Such clubs shall be directly
administered by RI.
Each year the president is requested to appoint special representatives to guide specific groups ofRotary clubs designated as non-districted by the Board. (January 2015 Mtg., Bd. Dec. 118)
Source: August 1999 Mtg., Bd. Dec. 94; Amended by November 2006 Mtg., Bd. Dec. 97; January 2015 Mtg., Bd. Dec. 118

18.040. Extension to Non-Rotary Countries and Geographical Areas
A non-Rotary country or geographical area is defined as any location that does not currently have
Rotary clubs. Rotarians, clubs, and districts shall not engage in any extension activities without
prior Board approval.
Rotarians interested in extending Rotary to non-Rotary countries or geographical areas should
contact the general secretary to offer their assistance to the Extension Representative for that area.
The Board will consider requests to start Rotary clubs in non-Rotary countries and geographicalareas upon the recommendation of the Extension Representative if the following criteria have beenmet:
1. Required approval for the organization of Rotary clubs has been obtained from the government
2. Rotary clubs would be able to function freely as non-political entities of an internationalorganization
3. The location has a sufficient number of community leaders in businesses, professions andoccupations to sustain a Rotary club
4. Rotary clubs would be able to meet regularly as required by the Standard Rotary Club
Constitution
5. Rotary clubs would be able to meet the financial obligations prescribed by the RI Bylaws
without outside assistance
6. Rotary clubs would be able to sustain and increase membership, implement service projects,
support the Rotary Foundation, welcome Rotarian visitors from other countries, and develop
leaders capable of serving beyond the club level
7. An existing district agrees to include the non-Rotary country or geographical areas within its
boundaries. (October 2019 Mtg., Bd. Dec. 29)
Source: June 1996 Mtg., Bd. Dec. 331; November 1997 Mtg., Bd. Dec. 179; May 2003 Mtg., Bd. Dec. 325. Amended by November 2001 Mtg.,
Bd. Dec. 103; November 2006 Mtg., Bd. Dec. 97; June 2007 Mtg., Bd. Dec. 226; May 2012 Mtg., Bd. Dec. 244; January 2015 Mtg., Bd. Dec. 118;
October 2019 Mtg., Bd. Dec. 29

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18.040.1. Extension Representatives
The RI President shall annually appoint Extension Representatives as appropriate to advise
the RI Board on matters related to the development of Rotary in non-Rotary countries andgeographical areas, including formation of new clubs. The Extension Representative shallcoordinate all Rotary contact with governmental officials in their assigned non-Rotary
country or geographical area. (January 2015 Mtg.,Bd. Dec. 118)
Source: November 2006 Mtg., Bd. Dec. 97; Amended by May 2012 Mtg., Bd. Dec. 244; January 2015 Mtg., Bd. Dec. 118

18.040.2. Extension to Isolated Communities
Extension to isolated places shall be undertaken only when a request is received from thecommunity and a district in the geographic vicinity has been identified to assist in the new
club’s formation. (November 2006 Mtg., Bd. Dec. 97)
Source: November 2006 Mtg., Bd. Dec. 97

18.040.3. Club and District Finances
Financial support shall not be provided to districts or clubs that accept the invitation to be
involved in extension to new countries. Clubs in new countries shall be instructed andguided by the Secretariat to become financially self-sufficient as quickly as possible. (June1998 Mtg., Bd. Dec. 348)
Source: May 1991 Mtg., Bd. Dec. 357

Cross References
32.030.1. Waiver or Remittance of Charter FeeRotary Code of Policies
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Article 19. District Officers
19.010.
19.020.
19.030.
19.040.
19.050.
19.060.
19.070.

Governor’s Specific Duties and Responsibilities
Responsibilities of the Governor-nominee
Governor-nominee Selection
Training and Preparation
Vacancies in the Office of Governor or Governor-elect: Training
Past Governors
Relationship Between District Governors and Regional Leaders19.010. Governor’s Specific Duties and Responsibilities
19.010.1. District Governor Code of Ethics
1. Governors will adhere to applicable laws and regulations while conducting Rotarybusiness. In addition, in conducting their private lives, governors will adhere toapplicable laws in order to preserve and protect the positive image of Rotary.
2. Governors will adhere to the provisions of the RI Constitution and Bylaws.
3. Governors will adhere to the provisions established by the RI Board as documented in
the Rotary Code of Policies.
4. Governors will serve for the benefit of Rotarians and the purposes of RI. Governors
should put the interests of the district first and avoid even the appearance of any
impropriety in their conduct.
5. Governors will foster an environment in the district that promotes safety, courtesy,
dignity, and respect and shall refrain from performing or tolerating unwelcome physicalcontact, advances, or comments. Governors will also promptly address allegations ofharassment.
6. Governors will not use their office for personal prestige or benefit or for the benefit offamily members.
7. Governors will exercise due care in the diligent performance of their obligations to the
district.
8. Governors will act based on fairness to all concerned.
9. Governors will promote transparency of financial information and will ensurecompliance with all local and national laws relating to financial management.
10. Governors will prohibit and restrict the disclosure, communication, and use ofconfidential and proprietary information. Governors should use this information only
for intended purposes, never for personal ones, and take precautions against accidental
disclosure.

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11. Governors will comply with Rotary’s expense reimbursement policies. (January 2019
Mtg., Bd. Dec. 119)
Source: June 2007 Mtg., Bd. Dec. 266; Amended by June 2008 Mtg., Bd. Dec. 271; November 2008 Mtg., Bd. Dec. 96; January 2015
Mtg., Bd. Dec. 118; June 2017 Mtg., Bd. Dec. 177; January 2019 Mtg., Bd. Dec. 119

19.010.2. Authority to Act
Governors are authorized to act only as set forth in the RI Constitution and Bylaws and the
Rotary Code of Policies. Governors may not represent that they have authority to negotiate
or contract on behalf of RI and/or The Rotary Foundation. (September 2016 Mtg., Bd. Dec.
74)
Source: September 2016 Mtg., Bd. Dec. 74

19.010.3. Governors’ Responsibilities to Club-level Training
Governors should ensure that Rotary clubs have a comprehensive training plan that
addresses:
1. Club leaders attend district training meetings as appropriate
2. Orientation is consistently and regularly provided for new members
3. Ongoing educational opportunities are available for current members
4. A leadership skills development program is available for all members (January 2015
Mtg., Bd. Dec. 118)
Source: November 2006 Mtg., Bd. Dec. 104; Amended by January 2015 Mtg., Bd. Dec. 118

19.010.4. Governors’ Responsibilities to Rotary Magazine and Regional Magazines
Governors shall remind clubs to pay the subscription costs of their magazine, and use it asa resource tool for public image and membership. (January 2019 Mtg., Bd. Dec. 80)
Source: February 2006 Mtg., Bd. Dec. 199; Amended by November 2010 Mtg., Bd. Dec. 100; January 2011 Mtg., Bd. Dec. 117;
October 2014 Mtg., Bd. Dec. 81; January 2015 Mtg., Bd. Dec. 118; October 2018 Mtg., Bd. Dec. 68

19.010.5. Governors’ Responsibilities for Club Membership Reporting
Governors will work with club secretaries in the district to ensure clubs send timely
membership updates to Rotary International. (January 2014 Mtg., Bd. Dec. 96)
Source: January 2014 Mtg., Bd. Dec. 96

19.010.6. Governors’ Responsibilities for Strategic Planning
Governors will conduct, implement, or review district strategic planning in consultation
with the governor-elect and governor-nominee. (September 2016 Mtg., Bd. Dec. 49)
Source: September 2016 Mtg., Bd. Dec. 49

19.020. Responsibilities of the Governor-nominee
As an incoming officer of RI, the governor-nominee should
1. begin to prepare for the role of governor
2. foster continuity by working with past, current, and incoming district leaders to support effectiveclubsRotary Code of Policies
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3. begin analyzing the district’s strengths and weaknesses, including Rotary’s public image,
membership, The Rotary Foundation, district events, and RI programs, with backgroundmaterial provided by the immediate past governor, governor, and governor-elect, and using RI
resources
4. review the district organization (District Leadership Plan) and club administrative framework(Club Leadership Plan)
5. attend all district meetings when possible
6. participate in district committees or other activities, as may be suggested by the district governor
or district governor-elect7. attend district governor-nominee training
8. attend training in leadership skills
9. select a site for the district conference held during the year of the governor-nominee’s service
10. consider which Rotarians he/she will approach to serve on his/her district teamAssignments to the Governor-nominee
The governor and governor-elect shall provide the governor-nominee with the opportunity to
1. request specific responsibilities or assignments in connection with district committees or district
organization
2. attend as an observer any or all district meetings
3. be part of the organizing committee as an observer
4. participate in all strategic planning efforts and long term appointments in the district.
5. serve as an ex-officio member of the district Youth Exchange committee. (September 2020
Mtg., Bd. Dec. 23)
Source: June 2007 Mtg., Bd. Dec. 306; Amended by November 2009 Mtg., Bd. Dec. 85; January 2015 Mtg., Bd. Dec. 118; January 2016 Mtg.,
Bd. Dec. 121; September 2020 Mtg., Bd. Dec. 23

19.030. Governor-nominee Selection
19.030.1. Selection of Governor-nominee
The selection by the clubs in a district of a governor-nominee should be conducted in adignified, responsible manner in harmony with the principles of Rotary. Districts shouldseek out and nominate for the office of district governor the best qualified person.
District nominating committees are encouraged to interview all candidates for governor,
whether they are suggested by clubs or by the nominating committee. Each interview ofgovernor-nominee candidates should satisfy the following minimum needs:
a. verify that each candidate meets the formal requirements for nomination, in accordancewith RI Bylaws sections 16.010. and 16.020.
b. clarify the specific duties of a governor, including the knowledge, experience, time,and fiscal resources required to fulfill themc. allow an overall summary of each candidate’s qualifications and suitability
d. enable each candidate to share their vision and goals. (January 2015 Mtg., Bd. Dec.
118)
Source: May-June 1965 Mtg., Bd. Dec. 256; January 1970 Mtg., Bd. Dec. E-24; November 2001 Mtg., Bd. Dec. 56; Amended by
November 2007 Mtg., Bd. Dec. 107; January 2015 Mtg., Bd. Dec. 118. Affirmed by May 2003 Mtg., Bd. Dec. 410

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19.030.2. Selection of Governor-nominee through Ballot-by-Mail Procedure
Information to be included in the biographical data to accompany ballots-by-mail forelection of the governor shall be as follows:
1) name of candidate; name and location of Rotary club; number of years a Rotarian;classification or former classification; name of firm or former firm; position in firm orformer firm; district or zone meetings attended in last five years; current position(s)and/or assignment(s) in Rotary (elective or appointed); former position(s) and/or
assignment(s) (elective or appointed)2) special Rotary services and/or particular Rotary activities in which candidate has been
engaged, i.e. what candidate has done to advance Rotary3) most significant honors or achievements in business, occupational, and professional
activities
4) most significant honors or achievements in civic and public service activities. (October
2019 Mtg., Bd. Dec. 29)
Source: February-March 1987 Mtg., Bd. Dec. 250; Amended by January 2015 Mtg., Bd. Dec. 118; October 2019 Mtg., Bd. Dec. 29

19.030.3. Selection of Governor-nominee in New Districts
When clubs in existing districts are regrouped into new districts, the new districts shall, if
practical, select the governor-nominee in advance of the effective date of the new district
by the same procedure used by those clubs before the regrouping occurred. When thisprocedure is not practical, the Board, the president acting on its behalf, shall authorize aballot-by-mail and shall designate a governor to conduct the ballot-by-mail. Once the new
district becomes effective, the clubs in the district shall adopt at the first district conferencea procedure for future selection of the governor-nominee. (January 2015 Mtg., Bd. Dec.
118)
Source: February 1981 Mtg., Bd. Dec. 282; Amended by January 2015 Mtg., Bd. Dec. 118

Cross References
17.040. District-Level Elections

19.040. Training and Preparation
19.040.1. Leadership Training Cycle
The preferred sequence for Rotary leadership development should be as follows (allowing
for the possibility for combining meetings where appropriate):a) Governor-nominee Training Seminar in conjunction with Rotary institutesb) Governor Elect Training Seminar (GETS) in conjunction with Rotary institutesc) International Assemblyd) District Team Training Seminare) Presidents-elect training seminarf) District Training Assembly (January 2020 Mtg. Bd. Dec. 85)
Source: July 1997 Mtg., Bd. Dec. 55; November 1999 Mtg., Bd. Dec. 218; Amended by October 2014 Mtg., Bd. Dec. 75; January
2015 Mtg., Bd. Dec. 118; September 2017 Mtg., Bd. Dec. 51; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg. Bd. Dec. 85

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19.040.2. Governor-nominee Training at Rotary Institutes
Rotary institute conveners are requested to provide comprehensive governor-nominee
training by 2020-21, to meet the unique needs of the governors-nominee in their zones andto enhance the continuity of leadership within the districts. Such training shall not
duplicate training for governors-elect.
Rotary International will subsidize the cost of governor-nominee training.
Each convener shall designate one individual (preferably someone who has been an RI
training leader) who shall oversee governor-nominee training, starting in 2020, to be
funded by RI.
Rotary institute conveners, starting in 2020, are requested to hold GETS and governornominee training on a date early enough in the Rotary year to provide sufficient time forgovernors-elect and governors-nominee to plan and prepare for their role at theInternational Assembly.
Governor-nominee training should cover• Governor-nominee responsibilities• Assessing your district• Creating a calendar• Financial management• Convening training events and district conference(January 2020 Mtg., Bd. Dec. 85)
Source: February 2003 Mtg., Bd. Dec. 281; Amended by November 2007 Mtg., Bd. Dec. 112; January 2015 Mtg., Bd. Dec. 118;
September 2016 Mtg., Bd. Dec. 50; June 2017 Mtg., Bd. Dec. 182

19.040.3. Meeting of Governors-nominee and Governors-electGovernors-nominee and governors-elect should meet jointly to learn about• Succession planning• District leadership plan
• Strategic planning;• Communication(January 2020 Mtg., Bd. Dec. 85)
Source: June 2017 Mtg., Bd. Dec. 182

19.040.4. Excusing Governor-elect Attendance at International Assembly
The president-elect may excuse attendance on behalf of the board in extenuating andmitigating circumstances, with the provision that the governor-elect shall attend alternate
training as provided by the general secretary. (January 2015 Mtg., Bd. Dec. 118)
Source: June 2006 Mtg., Bd. Dec. 269

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19.040.5. Zone Level Governor-elect Training (GETS)
The Board has adopted a two-day training program for governors-elect at the zone level that
may be held in conjunction with Rotary institutes integrating topics approved by the Boardand the Trustees of The Rotary Foundation called the governors-elect training seminar(GETS).
Conveners will certify to the president-elect that the RI GETS curriculum will be followed
to ensure that all governors-elect are given consistent training before attending theInternational Assembly.
The following topics will be addressed:a) Role and Responsibilitiesb) Membership Developmentc) Developing Effective Leadersd) Public Image (including Branding and Rotary Marks policies)e) The Rotary Foundationf) Your Support from Rotaryg) International Assembly Preview
The convener will schedule enough time to ensure appropriate coverage of each subject.
Additionally, each GETS should allow for individual presentations from a regional RotaryFoundation coordinator, a Rotary coordinator and a Rotary public image coordinator who
will explain their role and the support they can provide for districts.
A member of the RI staff should conduct the session “Your Support from Rotary.”
Governor-elect training will not include district organization. (April 2020 Mtg., Bd. Dec.
127)
Source: June 1999 Mtg., Bd. Dec. 311; November 1999 Mtg., Bd. Dec. 213; June 2004 Mtg., Bd. Dec. 270; Amended by November
2004 Mtg., Bd. Dec. 52; September 2011 Mtg., Bd. Dec. 126; January 2013 Mtg., Bd. Dec. 154; January 2015 Mtg., Bd. Dec. 118;
June 2017 Mtg., Bd. Dec. 182; June 2017 Mtg., Bd. Dec. 182. See also June 1999 Trustees Mtg., Dec. 204; January 2017 Mtg., Bd.
Dec. 86

19.040.6. Governor-elect Mandatory Attendance at GETS
Attendance at the governors-elect training seminar (GETS) shall be mandatory forgovernors-elect. Governors-elect are required to attend the GETS for the zone in which
they were elected and in which they will serve. The convener may excuse attendance at
GETS in extenuating and mitigating circumstances, with the provision that the governorelect shall attend alternate training as provided by the general secretary. (January 2013
Mtg., Bd. Dec. 154)
Source: November 1999 Mtg., Bd. Dec. 213; February 2001 Mtg., Bd. Dec. 260; Amended by June 2001 Mtg., Bd. Dec. 310; June
2001 Mtg., Bd. Dec. 445; November 2004 Mtg., Bd. Dec. 59; June 2006 Mtg., Bd. Dec. 269; January 2013 Mtg., Bd. Dec. 154

19.040.7. GETS Training TeamThe Rotarians who conduct training at the governors-elect training seminar will be referred
to as the GETS training team.

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The GETS training team leader musta. be a recent RI training leader (preferably within the last 3-5 years)
b. coordinate the GETS team membersc. coordinate training for the GETS team members prior to GETS
d. distribute the GETS training materials to the governors-elect, if necessary
e. monitor attendance of governors-elect and report it to RI
The GETS training team should be comprised of a minimum of five core members, fromwithin the zone(s), as follows:
1. GETS training team leader
2. GETS general team member
3. Regional Rotary Foundation coordinator
4. Rotary coordinator
5. Rotary public image coordinator
The GETS training team leader and general trainer must be appointed by the president forthe class of governors being trained, upon recommendation by the convener. Exceptions
can be made if there is no recent RI training leader for the zone.
a. Conveners may appoint additional team members if necessary. Additional general teammembers will not be funded.
b. the selected regional Rotary Foundation coordinator, Rotary coordinator and Rotary
public image coordinator shall give informational presentations as assigned by the GETS
training team leader.
c. all member(s) of the team should have extensive training experience. (January 2015
Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 214; Amended by July 2002 Mtg., Bd. Dec. 27; November 2004 Mtg., Bd. Dec. 52; November
2006 Mtg., Bd. Dec. 104; June 2008 Mtg., Bd. Dec. 268; June 2010 Mtg., Bd. Dec. 251; September 2011 Mtg., Bd. Dec. 126; January
2013 Mtg., Bd. Dec. 154; January 2015 Mtg., Bd. Dec. 118

19.040.8. Reimbursement of Expenses for GETS Training Team Members
The GETS team leader and funded general trainer will be reimbursed for their participation
in GETS, for the actual cost of three nights’ hotel, three days’ meals, GETS registration
fees, roundtrip transportation to and from the training, and photocopies of GETS
worksheets up to US$50.00. Coordinators will be reimbursed from their allocation.
Reimbursement will be provided as follows:
The costs of the regional Rotary Foundation coordinator are provided through their
allocation from The Rotary Foundation.
The costs of the Rotary coordinator and Rotary public image coordinator are provided
through their allocation from RI.
Additional general team members will not be funded.

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RI will consider covering costs for additional members when the number of governorselect and their language needs warrant. (January 2015 Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 214; Amended by July 2002 Mtg., Bd. Dec. 27; November 2004 Mtg., Bd. Dec. 52; June 2008
Mtg., Bd. Dec. 268; June 2010 Mtg., Bd. Dec. 251; September 2011 Mtg., Bd. Dec. 126; January 2013 Mtg., Bd. Dec. 154; January
2015 Mtg., Bd. Dec. 118

19.040.9. Governor-elect Partner Training at GETS
Rotary institute conveners are encouraged to conduct needs assessments among
governors’-elect partners in order to plan partner training at GETS, if appropriate. (May2003 Mtg., Bd. Dec. 324)
Source: February 2003 Mtg., Bd. Dec. 280

19.040.10. Evaluation of GETS
The general secretary shall communicate training expectations effectively to all governorselect at least 60 days prior to their attendance at GETS. Governors-elect shall complete anevaluation immediately following the meeting. The GETS training team shall be asked tocomplete an evaluation that addresses the success of the training session, support from RI,
logistical issues, as well as recommendations on how the training might be improved in the
future. (January 2013 Mtg., Bd. Dec. 154)
Source: November 1996 Mtg., Bd. Dec. 87; June 1998 Mtg., Bd. Dec. 352; Amended by November 1999 Mtg., Bd. Dec. 214;
November 2004 Mtg., Bd. Dec. 52; June 2005 Mtg., Bd. Dec. 311; January 2013 Mtg., Bd. Dec. 154

19.040.11. Assignments to the Governor-electThe governor shall provide the governor-elect1. specific responsibilities in connection with district committees or district organization
2. an invitation to attend as an observer all district meetings, in addition to meetings where
he or she is not otherwise designated as a participant
3. assignments to participate in the program of the district conference. (November 2004
Mtg., Bd. Dec. 59)
Source: May 1967 Mtg., Bd. Dec. 225; Amended by November 2004 Mtg., Bd. Dec. 59

19.040.12. Governor-elect Attendance at District Conference
Governors-elect are encouraged to visit district conferences in other districts prior to theyear in which they take office in order to observe and evaluate procedures and features
whereby their own district conference may be improved and strengthened. The governor
should be encouraged to invite governors-elect from other districts to attend and participate
in the district conference of his or her district. (January 2015 Mtg., Bd. Dec. 118)
Source: February 1984 Mtg., Bd. Dec. 241; Amended by January 2015 Mtg., Bd. Dec. 118

19.040.13. Simultaneous Interpretation at Training Events
Simultaneous interpretation shall be funded at Governors-Elect Training Seminars andGovernors-Nominee Training Seminars, as requested by the convener. The generalsecretary shall budget annually for this purpose. (April 2020 Mtg., Bd. Dec. 127)
Source: January 2020 Mtg., Bd. Dec. 112; Amended by April 2020 Mtg., Bd. Dec. 127

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19.040.14. Club and District Flexible Training Approach
The Board recommends that clubs and districts adopt a flexible training approach throughuse of a blended (the combination of online and in-person) learning approach.
Those conducting any Rotary training should encourage their participants to complete
relevant online courses in the Rotary Learning Center to ensure all learners receive
consistent messaging and begin a training at the same level of basic knowledge;
Key leadership roles, including club presidents, district governors, and district membershipchairs, should complete the relevant online training courses for their roles. (November
2020 Mtg., Bd. Dec. 58)
Source: October 2020 Mtg., Bd. Dec. 52

19.050. Vacancies in the Office of Governor or Governor-elect: Training
The following policy governs the filling of a vacancy in the office of governor or governor-elect:a) a past governor who has been selected to serve a second term prior to the International Assembly
shall be invited to attend the International Assembly at the expense of RIb) a past governor who has been selected to fill a vacancy in the office of governor after theInternational Assembly shall receive, at RI’s expense, training as determined by the generalsecretary (January 2015 Mtg., Bd. Dec. 118)
Source: May 1988 Mtg., Bd. Dec. 377; Amended by February 2004 Mtg., Bd. Dec. 189; November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg.,
Bd. Dec. 118

19.060. Past Governors
19.060.1. Utilizing Services of Past Governors
Governors are urged to draw upon past governors for assistance in extension efforts,
training incoming Governors, promoting the convention, and providing direct assistance toweaker clubs. (January 2015 Mtg., Bd. Dec. 118)
Source: February 1977 Mtg., Bd. Dec. 262; Amended by January 2015 Mtg., Bd. Dec. 118

19.060.2. Advisory Council of Past Governors
An advisory council of past governors should be organized in each district. Such councils
shall be composed of all past governors who are members of Rotary clubs within the district.
Governors are urged to call a meeting of the council at least once a year within the monthfollowing the end of the International Assembly to allow the governor-elect to inform thecurrent and past governors about the issues debated and presented at the International
Assembly.
The authority and/or the responsibility of the governor shall in no way be impaired or
impeded by the advice or actions of the past governors. (January 2015 Mtg., Bd. Dec. 118)
Source: February 2002 Mtg., Bd. Dec. 195; COL 92-278; Amended by January 2015 Mtg., Bd. Dec. 118. See also January 1942
Mtg., Bd. Dec. 155

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19.070. Relationship Between District Governors and Regional Leaders
District governors and their district teams are directly supported by and have the resource ofRegional Leaders (Regional Rotary Foundation Coordinators, Rotary Coordinators, Rotary Public
Image Coordinators, and Endowment/Major Gifts Advisers) and their assistants to further successin their districts. District leaders partner with regional leaders to support and execute Rotary’s
strategic plan, align all corporate communications and goals, and deliver quality, individualized
team training at their events. District governors and their district chairs are encouraged to develop
a strong working relationship with their regional team by exchanging strategies, sharing goals, andplanning together to further the success of their district.
Governors and their district teams also connect and interact with their regional leaders by using
their experience and knowledge in the districts they serve to:Support and Strengthen Clubs‒ Create new clubs‒ Engage current members to continue participating in club activities‒ Promote member diversity, club innovation, and flexibility‒ Develop strategies to attract new members‒ Enhance the value of membership for current members
Focus on and Increase Humanitarian Service‒ Continue discussion of polio eradication in a meaningful way‒ Grow participation in effective Foundation grants and programs‒ Increase giving to the Annual Fund
‒ Discuss giving a major gift
‒ Inspire Rotarians to leave a legacy by creating an endowment
Enhance Public Image and Awareness‒ Share the approved Rotary brand, positioning, and visual identity‒ Spread club awareness and a positive public image in local communities‒ Foster effective communication among clubs, potential members, and their communities (June2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

Cross References
17.030.1. Assistant Governors
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Article 20. District Meetings
20.005. Location of District Meetings
20.010. District Conference Overview
20.020. District Conference Program
20.030. President’s Representative at Conference
20.040. Joint District Conferences
20.050. Protocol at District Meetings
20.060. District Training Assemblies
20.070. Presidents-Elect Training Seminars (PETS)
20.080. District Team Training Seminar
20.090. District Vibrant Club Workshop

20.005. Location of District Meetings
District meetings should, when possible, be held within the district boundaries so as to limit costs
to participants. (April 2018 Mtg., Bd. Dec. 135)
Source: January 2018 Mtg., Bd. Dec. 80

20.010. District Conference Overview
The purpose of the district conference is to bring together members and community leaders in the
district to inspire greater involvement with Rotary, strengthen existing relationships, and to
showcase the impact and outreach of Rotary in the world. (April 2020 Mtg., Bd. Dec. 142)
Source: June 2010 Mtg., Bd. Dec. 249; Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 142

20.020. District Conference Program
20.020.1. Requirements for the District Conference
The district conference musta) provide the representative of the RI president with the opportunity to deliver two major
addresses, one of which is 20-25 minutes at the session with the maximum attendance; in
addition, representatives should be provided an opportunity to make remarks at theconclusion of the conference to demonstrate appreciation to the host districtb) approve the per capita levy, if not approved previously at the district training assemblyor district presidents-elect training seminarc) elect the member of the nominating committee for the RI Board of Directors, as
appropriate

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procedure. (October 2019 Mtg., Bd. Dec. 29)
Source: November 1999 Mtg., Bd. Dec. 203; February 2003 Mtg., Bd. Dec. 275. See also March 1992 Mtg., Bd. Dec. 215, June 1999
Mtg., Bd. Dec. 295; June 1999 Mtg., Bd. Dec. 298. Amended by November 2001 Mtg., Bd. Dec. 45; November 2001 Mtg., Bd. Dec.
55; November 2004 Mtg., Bd. Dec. 58; June 2007 Mtg., Bd. Dec. 226; January 2015 Mtg., Bd. Dec. 118; September 2016 Mtg., Bd.
Dec. 28; October 2019 Mtg., Bd. Dec. 29

20.020.2. Role and Responsibilities of the Governor
To achieve a successful district conference the governor willa) be responsible for the planning, organizing and conducting of the conferenceb) develop a comprehensive and well-balanced program within the Board-recommended
guidelinesc) ensure maximum representation from every club in the district by involving them in
conference programs and activitiesd) encourage the involvement of the local community by conducting a well-planned public
image effort - that includes media relations - before, during and after the conferencee) invite representatives of the local community to participate in the programf) make a special effort to have the entire membership of all newly organized clubs attend
the conference
If a president’s representative is assigned, the district governor will alsoa) contact president’s representative in advance of conference to discuss the background,strengths and challenges of the districtb) ensure that hospitality and courtesy appropriate to the RI president is given to thepresident’s representative and his/her partner and fully engage the participation of bothindividuals throughout the conference programc) engage the president’s representative and partner, in local projects, club activities, andfundraising efforts that may coincide during the time the they are in the district, if
possibled) appoint an aide to the president’s representativee) as instructed, provide candid, confidential feedback on the effectiveness andengagement of the president’s representative and partner in a timely manner following
the conclusion of the conference (June 2021 Mtg., Bd. Dec. 178)
Source: November 1999 Mtg., Bd. Dec. 203; Amended by February 2003 Mtg., Bd. Dec. 275; June 1999 Mtg., Bd. Dec. 295; June
1999 Mtg. Bd. Dec. 298; January 2015 Mtg., Bd. Dec. 118; October 2019 Mtg., Bd. Dec. 44. See also March 1992 Mtg., Bd. Dec.
215; June 2021 Mtg., Bd. Dec. 178

20.030. President’s Representative at Conference
20.030.1. Qualifications and Selection of President’s Representatives
The president’s representative represents the RI president at the conference by presenting
inspirational, motivational, and educational addresses. In selecting representatives, thepresident should consider public speaking, relevant language abilities, the expertise of theindividual in specific areas where the district requires additional support, and the cost-Rotary Code of Policies
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effectiveness of the appointment. The president should make these appointments as earlyas possible and provide the representatives with background materials well in advance ofthe conference. President’s representatives shall not be appointed to more than one
conference per Rotary year. (June 2021 Mtg., Bd. Dec. 178)
Source: July 1991 Mtg., Bd. Dec. 47; June 1999 Mtg., Bd. Dec. 295; August 1999 Mtg., Bd. Dec. 84; Amended by November 2002
Mtg., Bd. Dec. 175; June 2010 Mtg., Bd. Dec. 249; January 2015 Mtg., Bd. Dec. 118; April 2019 Mtg., Bd. Dec. 140; June 2021 Mtg.,
Bd. Dec. 178

20.030.2. Role of the President’s Representative at Conference
In representing the RI president and partner, the president's representative shalla) communicate with host districts in advance of conference to learn about districtbackground, strengths, and challengesb) complete all training required in advance of the conference, including but not limited
to all modules assigned to representatives in the Learning Centerc) review all background information and data about the host district provided andavailable prior to arrival at the districtd) meet personally, and engage with, as many Rotarians and partners as possible before,
during and after during the conferencee) inspire and motivate district conference participants through formal presentations andparticipation in all aspects of the conferencef) provide information on the RI president and the annual themeg) stress the importance of membership attraction, retention and engagementh) promote the programs and development of The Rotary Foundationi) attend all scheduled district conference meetingsj) as organized by the district, participate in local projects, club activities, and fundraisingefforts that may coincide with the conferencek) refrain from involvement in district disputes (June 2021 Mtg., Bd. Dec. 178)
Source: November 1990 Mtg., Bd. Dec. 149. Amended by June 1999 Mtg., Bd. Dec. 298; November 1999 Mtg., Bd. Dec. 206;
November 1999 Mtg., Bd. Dec. 207; February 2003 Mtg., Bd. Dec. 275; June 2009 Mtg., Bd. Dec. 276; January 2015 Mtg., Bd. Dec.
118; October 2019 Mtg., Bd. Dec. 44; June 2021 Mtg., Bd. Dec. 178

20.030.3. The Role of President’s Representatives’ Partners
The partners of president's representatives are invited to join the president’s representatives
on their assignments, but their attendance is not required. In representing the RI president
and partner, the president's representative’s partner shall:a) Promote the ideals and programs of Rotaryb) complete any assigned training required in advance of the conferencec) meet personally, and engage with, as many Rotarians and partners as possible before,
during and after during the conferenced) inspire and motivate district conference participants during the activities of theconference, including attendance at partners’ meetings, social gatherings, and plenary
sessions as organized by the district (June 2021 Mtg., Bd. Dec. 178)
Source: November 1999 Mtg., Bd. Dec. 207; Amended by February 2003 Mtg., Bd. Dec. 275; October 2019 Mtg., Bd. Dec. 44;
June 2021 Mtg., Bd. Dec. 178

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20.030.4. President’s Representative Feedback
The president’s representative shall provide candid feedback on the assignment promptly
following the conference as instructed by the office of the president. (June 2021 Mtg., Bd.
Dec. 178)
Source: February-March 1983 Mtg., Bd. Dec. 240; July 1991 Mtg., Bd. Dec. 47; June 2021 Mtg., Bd. Dec. 178

20.030.5. Expenses of President’s Representative
Rotary International will pay eligible travel expenses of the president’s representative andpartner to a district conference that are directly tied to the assignment and would not havebeen incurred otherwise, including ground transportation to and from the airport, visa fees,
forced overnight hotel expenses, and baggage fees. The district conference shall assume
the hotel and other conference expenses of the president’s representative and partner during
their attendance at the conference.
RI will not fund the expenses of a president’s representative to a district conference where
the average conference attendance in the previous three years was less than 200 or when
the scheduled conference program is not more than one day. (October 2019 Mtg., Bd. Dec.
44)
Source: January 1968 Mtg., Bd. Dec. 106; February-March 1983 Mtg., Bd. Dec. 240; Amended by February 2003 Mtg., Bd. Dec. 275;
January 2015 Mtg., Bd. Dec. 118; April 2019 Mtg., Bd. Dec. 140; October 2019 Mtg., Bd. Dec. 35; October 2019 Mtg., Bd. Dec. 44

20.040. Joint District Conferences
20.040.1. Holding of Joint District Conferences
The Board authorizes holding of district conferences of two or more districts conjointly,
where feasible. (January 2015 Mtg., Bd. Dec. 118)
Source: July 1943 Mtg., Bd. Dec. 41; January 1956 Mtg., Bd. Dec. 110; July 1956 Mtg., Bd. Dec. 37; January 1964 Mtg., Bd. Dec.
97; November 1999 Mtg., Bd. Dec. 203; Amended by November 2010 Mtg., Bd. Dec. 93; January 2015 Mtg., Bd. Dec. 118

20.050. Protocol at District Meetings
The governor shall plan, promote, and preside at all official district meetings except as otherwise
expressly provided. (May 2011 Mtg., Bd. Dec. 182)
Source: February 1980 Mtg., Bd. Dec. 275

20.060. District Training Assemblies
20.060.1. Purpose of the District Training Assembly
The purpose of the district training assembly is to• Prepare incoming club leaders for their year in office and build their leadership team
• Give the district governor-elect, and incoming assistant governors and district
committees the opportunity to motivate club leadership teams and build their working
relationship. (June 2013 Mtg., Bd. Dec. 196)
Source: November 2005 Mtg., Bd. Dec. 104; June 2013 Mtg., Bd. Dec. 196

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20.060.2. District Training Assembly Participants
The participants in the district training assembly shall be club presidents-elect and themembers of Rotary clubs assigned by the club president-elect to serve in key leadershiproles in the upcoming Rotary year. (June 2013 Mtg., Bd. Dec. 196)
Source: November 1999 Mtg., Bd. Dec. 218; June 2013 Mtg., Bd. Dec. 196

20.060.3. District Training Assembly Components
The following components will be included in the district training assembly for eachfunctional group participating in the training:
•
•
•
•
•
•
•
•
•

RI theme
Roles and responsibilities
Policies and procedures
Selecting and training your teamDeveloping annual and long-range plans
Resources
Case study exercise
Team building exercise: finalizing club goals
Problem solving exercise

The functional groups participating in the training include
•
•
•
•
•
•
•
•

Club administration
Club public image
Membership
Service projects
The Rotary Foundation
Secretary
Treasurer
President-elect (Note: Presidents-elect will focus on public speaking and motivating
Rotarians so as not to repeat the training they receive at PETS.) (January 2015 Mtg.,
Bd. Dec. 118)

Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2005 Mtg., Bd. Dec. 104; June 2013 Mtg., Bd. Dec. 196; January
2015 Mtg., Bd. Dec. 118

20.060.4. District Training Assembly Time Frame
The district training assembly should consist of a one full-day seminar preferably to beheld during the month of March, April or May. (June 2013 Mtg., Bd. Dec. 196)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2001 Mtg., Bd. Dec. 45; May 2003 Mtg., Bd. Dec. 325; November
2007 Mtg., Bd. Dec. 113; June 2010 Mtg., Bd. Dec. 182; June 2013 Mtg., Bd. Dec. 196

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20.060.5. District Training Assembly Leaders
The governor-elect is responsible for the overall program of the district training assembly.
The district trainer is responsible for planning and conducting the assembly. The district
chairs related to the functional areas are responsible for leading the related breakout
sessions. For the presidents-elect sessions, past governors and assistant governors should
be used as appropriate. (June 2013 Mtg., Bd. Dec. 196)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by June 2013 Mtg., Bd. Dec. 196

20.060.6. Attendance at District Training Assemblya) Members of Rotary clubs assigned by the club president-elect to serve in key leadershiproles in the upcoming Rotary year, before accepting office, should be required by theirrespective clubs to pledge themselves to attend the district training assembly.
b) Each club shall adopt a policy of paying the expenses of the president-elect to the district
training assembly without diminishing the importance of other designated participants in the
district training assembly. (June 2013 Mtg., Bd. Dec. 196)
Source: January 1964 Mtg., Bd. Dec. 99; January 1970 Mtg., Bd. Dec. E-13; November 1999 Mtg., Bd. Dec. 218; November 2004 Mtg.,
Bd. Dec. 58; June 2013 Mtg., Bd. Dec. 196

20.060.7. Scheduling of District Training Assembly
Where circumstances require, if the district conference is held during April, consideration
may be given to holding the district training assembly and the district conference asconsecutive meetings, provided that, in any such scheduling of the meetings the district
conference is held as the second such meeting. Such consecutive meetings should bescheduled without reducing the time required for each such meeting and with due regard forthe essential features of each. (June 2013 Mtg., Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 126. Amended by November 1999 Mtg., Bd. Dec. 218; June 2013 Mtg., Bd. Dec. 196

20.070. Presidents-elect Training Seminars (PETS)
20.070.1. Purpose of PETS
The purpose of the presidents-elect training seminar (PETS) is to• Prepare incoming club presidents for their year as president• Give district governors-elect and incoming assistant governors the opportunity tomotivate incoming presidents and build their working relationship. (November 2005 Mtg.,
Bd. Dec. 104)
Source: November 2005 Mtg., Bd. Dec. 104

20.070.2. Program of PETS
To achieve the stated purpose of the program, the Board recommends including thefollowing components in the presidents-elect training seminar:• RI theme• Role and responsibilities of club president• Goal setting• Selecting and preparing club leadersRotary Code of Policies
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• Club administration• Membership• Service projects• The Rotary Foundation• Public image• Resources• Annual and long-range planning(January 2015 Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2005 Mtg., Bd. Dec. 104; January 2015 Mtg., Bd. Dec. 118

20.070.3. Participants
All club presidents-elect in the district shall attend the PETS as required by Article 11,
Section 5 of the Standard Rotary Club Constitution. Other participants should include thegovernor-elect, assistant governors, and the district trainer.
Assistant governors shall assist the governor-elect with team building among thepresidents-elect to whose clubs they are assigned, the governor-elect, and themselves.
The district trainer shall work with the governor-elect in developing training materials andconducting the training session for the PETS Seminar Leadership Team. (November 2004
Mtg., Bd. Dec. 59)
Source: July 1997 Mtg., Bd. Dec. 59; November 1999 Mtg., Bd. Dec. 218; November 2004 Mtg., Bd. Dec. 58

20.070.4. PETS Leaders
The governor-elect is responsible for the PETS. The district trainer is responsible forplanning and conducting the Seminar under the direction and supervision of the governorelect. The PETS leadership team consists of qualified past governors and district
committee chairs.
Governors-elect are encouraged to utilize the members of the district Rotary Foundationcommittee in developing and delivering Foundation topics in appropriate sessions. (January
2015 Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 218; November 2001 Mtg., Bd. Dec. 43; January 2015 Mtg., Bd. Dec. 118

20.070.5. PETS Time Frame
PETS should consist of a minimum of a one-and-a-half day seminar preferably to be held
during the month of February or March.
Districts are encouraged to conduct training of Rotaract club presidents-elect inconjunction with presidents-elect training seminars (PETS) and club officer training whereappropriate. (January 2018 Mtg., Bd. Dec. 103)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2004 Mtg., Bd. Dec. 58; November 2007 Mtg., Bd. Dec. 113;
June 2010 Mtg., Bd. Dec. 182; January 2018 Mtg., Bd. Dec. 103

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20.070.6. Multidistrict PETS Guidelines
Multidistrict PETS organizations are exempt from Rotary Code of Policies Article 21
Multidistrict Activities. Rather, they are to be governed by these Multidistrict PETS
Guidelines. Multidistrict PETS organizations are to develop and maintain operating
guidelines, in accordance with the Multidistrict PETS Guidelines, that has been approvedby all districts involved.
A. Program
For governors-elect conducting multidistrict PETS, at least three hours of the program mustbe allocated to meetings between governors-elect and their incoming club presidents, withassistant governors, if applicable.
B. Administration
The governors-elect are responsible for developing and approving the final program andselecting the training leaders and plenary speakers. The district trainer, or a designee
selected or approved by the governor-elect, is responsible for planning and conducting thetraining at the seminar.
The governors-elect involved in a multidistrict PETS are responsible for ensuring thatpolicies and procedures exist to appropriately administer all funds collected for themultidistrict PETS. The governors-elect shall also be responsible for ensuring that anaudited financial statement of multidistrict PETS finances is prepared.
Any participating district that seeks to terminate its participation in a multidistrict PETS
must secure the approval of two-thirds of the clubs in the district to withdraw. The
governor-elect shall notify the general secretary and the governors-elect of the other
districts concerned of its decision within 60 days prior to the date of termination.
C. Transition to Multidistrict Format
Governors-elect shall initially conduct a multidistrict PETS only after approval of twothirds of the clubs in the district. The Board authorizes two or more districts to hold their
PETS conjointly where all participating districts have attained the above level of club
approval.
D. One-Year Waiver for Establishing Multidistrict PETS
Districts that have not participated in a multidistrict PETS within the previous five years
may initiate or join an existing multidistrict PETS for a single year without first obtaining
the consent of two-thirds of the clubs involved, provided the incoming governors
responsible for planning the proposed multidistrict PETS unanimously agree. (January
2015 Mtg., Bd. Dec. 118)
Source: July 1997 Mtg., Bd. Dec. 59; Amended by February 2003 Mtg., Bd. Dec. 283; June 2004 Mtg., Bd. Dec. 279; November 2004
Mtg., Bd. Dec. 58; July 2010 Mtg., Bd. Dec. 19; January 2015 Mtg., Bd. Dec. 118. Affirmed by November 2002 Mtg., Bd. Dec. 142

20.070.7. Administration of PETS
All PETS, whether single or multidistrict, shall be under the direct authority and control of
the governors-elect in cooperation with governors in order to foster unity and promote
communication among the district leadership team. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 304

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20.070.8. Form of Incorporation of Multidistrict PETS
In instances where multidistrict PETS are incorporated, the members of the corporation
should be the governors-elect of the districts involved or their appointees. The board of
directors of any such incorporated activity should be elected by the members of thecorporation. Corporate structures not in harmony with these provisions will generally beconsidered as not in conformance with RI policy regarding supervision of multidistrict
PETS by the governors-elect, unless evidence to the contrary is presented at the time thatsuch projects apply for approval by the Board. (November 2004 Mtg., Bd. Dec. 58)
Source: May 1986 Mtg., Bd. Dec. 279; Amended by November 2004 Mtg., Bd. Dec. 58. See also May-June 1988 Mtg., Bd. Dec.
356

Cross References
17.030.2. District Training Committee: Training at PETS

20.080. District Team Training Seminar
20.080.1. District Team Training Seminar Purpose
The purpose of the district team training seminar is to••

Prepare incoming assistant governors and incoming district committee members andchairs for their year in office
Give district governors-elect the opportunity to motivate and build their districtleadership team to support clubs. (November 2005 Mtg., Bd. Dec. 104)

Source: November 2005 Mtg., Bd. Dec. 104

20.080.2. District Team Training Seminar ParticipantsParticipants in the District Team Training Seminar shall include those appointed by thegovernor-elect to serve as assistant governors, and as district committee chairs andmembers, including the district Rotaract representative, in the next Rotary year. (October
2019 Mtg., Bd. Dec. 57)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by January 2018 Mtg., Bd. Dec. 103; October 2019 Mtg., Bd. Dec. 57

20.080.3. District Team Training Seminar Components
To achieve the stated purpose of the program, the following components will be includedin the district team training seminar:
•
•
•
•
•
•

RI theme
District administrationRole and responsibilities
Working with your clubs under the Club Leadership Plan and District Leadership Plan
Understanding Rotary Club Central
Resources

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•

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Annual and long-range planning
Communication (January 2015 Mtg., Bd. Dec. 118)

Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2005 Mtg., Bd. Dec. 104; Amended by January 2015 Mtg., Bd.
Dec. 11820.080.4. District Team Training Seminar Time Frame
One full-day District Team Training Seminar should be held following the International
Assembly and before PETS. (January 2015 Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2007 Mtg., Bd. Dec. 113; January 2015 Mtg., Bd. Dec. 118

20.080.5. District Team Training Seminar Leaders
The governor-elect is responsible for the overall program of the District Team Training
Seminar. The district trainer is responsible for planning and conducting the Seminar. The
Seminar leadership team shall include qualified past governors. (November 2004 Mtg.,
Bd. Dec. 59)
Source: November 1999 Mtg., Bd. Dec. 218; Amended by November 2004 Mtg., Bd. Dec. 59

20.090. District Vibrant Club Workshop
20.090.1. District Vibrant Club Workshop Purpose
The purpose of the district Vibrant Club Workshop is to inspire Rotarians to support andengage in activities that are in line with Rotary’s Strategic Plan. (January 2020 Mtg., Bd.
Dec. 85)
Source: November 2005 Mtg., Bd. Dec. 104; Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.2. District Vibrant Club Workshop ParticipantsParticipants in the District Vibrant Club Workshop shall include club leaders and allinterested Rotarians. (January 2020 Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26; Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.3. District Vibrant Club Workshop Components
To achieve the stated purpose of the program, the district Vibrant Club Workshop will
include topics relevant to Rotary’s current Strategic Plan including membership, public
image, and The Rotary Foundation. (January 2020 Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26; Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.4. District Vibrant Club Workshop Time Frame
One half-day District Vibrant Club Workshop should be held annually. (January 2020
Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26; Amended by November 2004 Mtg., Bd. Dec. 59; June 2005 Mtg., Bd. Dec. 316; November 2007
Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

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20.090.5. District Vibrant Club Workshop Leaders
The governor is responsible for the overall program. The district trainer is responsible forplanning and conducting the seminar in consultation with the district membershipcommittee chair, district public image committee chair, and district Rotary Foundationcommittee chair. Districts are encouraged to seek input from the Regional RotaryFoundation Coordinator, Rotary Coordinator, Rotary Public Image Coordinator, andEndowment/Major Gifts Adviser. (January 2020 Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26; Amended by November 2002 Mtg., Bd. Dec. 55; October 2018 Mtg., Bd. Dec. 57; January 2020
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Article 21. Multidistrict Activities
21.010. Guidelines for Multidistrict Activities, Projects and Organizations
21.020. Intercountry Committees

21.010. Guidelines for Multidistrict Activities, Projects and Organizations
Service activities, projects and organizations involving clubs in two or more districts areencouraged, subject to the following:A) Multidistrict activities, projects and organizations:
1) shall be, in nature and scope, within the capability of the clubs and Rotarians in the districts tobe undertaken successfully without interfering with or detracting from the scope and effectivenessof club activities in furthering the program of Rotary at the club level2) shall not be undertaken initially unless each governor concerned has agreed to such a joint
activity and then, only after approval of two-thirds of the clubs in each district. Any participating
district that seeks to terminate its participation in a multidistrict activity, project or organizationmust secure the approval of two-thirds of the clubs in the district to withdraw.
3) shall be under the direct supervision of the governors concerned; the custody of all funds
contributed or collected for such activities, projects or organizations shall be the responsibility of
the governors concerned, though a committee of Rotarians from within the districts involved may
be appointed to assist in administering any such activity, project or organization and related funds.
The governors involved in any multidistrict activity, project or organization shall also be
responsible for ensuring that an annual financial review by a qualified person or an audited
financial statement of multidistrict finances is prepared for the activity, project or organization anddistributed to the participating clubs. (Please see section 34.040.7., point 9 for a further definitionof “full control of a Rotary Entity.”)4) shall involve participation by Rotary clubs and/or individual Rotarians on a voluntary basis,clearly presented as such; the cost of participation by a club or individual Rotarian, if any, should
be kept to a minimum, and not implicitly or directly be made an obligation in the form of a percapita assessment or otherwise5) shall adhere to all applicable RI policies, including RI’s circularization policy and policies foruse of the Rotary Marks.
6) in order to clarify that the activity, project or organization is not one of RI or TRF, thepromotional materials, printed and electronic, and especially on any donation page, shall state thatthe activity, project or organization is one of a local nature.
B) This policy does not include projects involving cooperation between districts partnering for aninternational service project.
C) Multidistrict PETS organizations are exempt from these Multidistrict Guidelines. Rather, they
are to be governed by the Multidistrict PETS Guidelines.

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107D) With the exception of a multidistrict PETS, which shall be under the direct authority andcontrol of the governors-elect in cooperation with governors, the ultimate responsibility for
multidistrict events, activities, projects and organizations lies with the governors of the districts
involved.
E) Recognition of a multidistrict activity, project or organization by RI in no way implies legal,financial or other obligation or responsibility on the part of RI. A multidistrict organization may
not act on behalf of RI, or represent or imply that it has authority to act on behalf of RI. A
multidistrict organization is not an agency of RI. Multidistrict organizations must be selfsustaining financially, administratively, and otherwise.
F) In instances where multidistrict activities, projects and organizations are incorporated, themembers of the corporation should be the governors of the districts involved or their appointees.
The board of directors of any such incorporated activity, project or organization should be electedby the members of the corporation. Corporate structures not in harmony with these provisions will
generally be considered as not in conformance with RI policy regarding supervision of multidistrict
activities, projects and organizations by the governors. (January 2019 Mtg., Bd. Dec. 80)
Source: May 1986 Mtg., Bd. Dec. 279; February-March 1987 Mtg., Bd. Dec. 272; June 1996 Mtg., Bd. Dec. 304; June 1996 Mtg., Bd. Dec. 308;
March 1997 Mtg., Bd. Dec. 237; February 2003 Mtg., Bd. Dec. 283; November 2004 Mtg., Bd. Dec. 58; Amended by November 2004 Mtg., Bd.
Dec. 59; September 2011 Mtg., Bd. Dec. 90; January 2015 Mtg., Bd. Dec. 118; July 2015 Mtg., Bd. Dec. 16; September 2016 Mtg., Bd. Dec. 74;
January 2017 Mtg., Bd. Dec. 87; January 2019 Mtg., Bd. Dec. 80. See also May-June 1988 Mtg., Bd. Dec. 356

Cross References
11.010.2. Multidistrict Activities—Approval to Solicit Cooperation
20.070.6. Multidistrict PETS Guidelines
34.040.7. Requests for Exception to Guidelines for Use of “Rotary” Name

21.020. Intercountry Committees
Intercountry committees promote relationships between two or more international districts or two
or more countries to increase fellowship and intercultural understanding among the people ofvarious nations, foster stronger ties between members, clubs, and districts from different countries,and establish networks across borders, continents, and oceans.
While only districts may form and join intercountry committees, individual Rotarians, theirpartners, Rotaractors, and Rotary and Rotaract clubs may participate in their activities. (October
2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281; Amended by October 2019 Mtg., Bd. Dec. 45

21.020.1. Activities of Intercountry Committees
Recommended activities for Intercountry Committee participants include, but are notlimited to: visiting each other’s countries and homes, strengthening friendships andprojects so formed by encouraging clubs and districts to connect with clubs and districts inother countries, and contributing to world peace.

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Intercountry Committees may also:• exchange best practices for sponsoring new clubs• develop a sister or twin club relationship between clubs in participating countries• conduct Friendship Exchanges between the two countries• initiate or carry out International Service projects• initiate or carry out Vocational Service projects (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281; Amended by September 2011 Mtg., Bd. Dec. 34; October 2019 Mtg., Bd. Dec. 45

21.020.2. Establishing an Intercountry Committee
Intercountry Committees can be national or sub-national relationships between two
countries. National intercountry committees require the consensus of all districts in acountry. Sub-national intercountry committees require the consensus of all districts
participating in the relationship. An established Intercountry Committee shall inform the
Executive Council of its formation.
A. Establishing a national Intercountry Committee
To form an Intercountry Committee between two or more countries, approval from all of
the countries’ district governors must be obtained. District governors from a given country
who wish to delegate decision-making authority for establishing new national Intercountry
Committees may do so with unanimous consent of all district governors in the country.
Interested Rotarians in each country should form a planning committee to establish an
Intercountry Committee. The responsibilities of the planning committee include obtaining
approval to organize an Intercountry Committee from each district’s governor, electing an
Intercountry Committee chair to lead the relationship, identifying potential projects, andactivities for the ICC participants to undertake, and organizing a planning meeting. The
name of an intercountry committee shall be taken from the names of the participating
countries. Should a district decide to leave the relationship, the relationship shall evolve
into a subnational Intercountry Committee.
B. Establishing a subnational Intercountry Committee
To form a subnational Intercountry Committee between two or more districts, approval
from all of the district governors must be obtained.
Interested Rotarians in each district should form a planning committee to establish a
district-level Intercountry Committee. The responsibilities of the planning committee
include obtaining approval to organize a subnational Intercountry Committee from eachparticipating district governor, electing an Intercountry Committee chair to lead therelationship, inviting club presidents from each district to participate, identifying potential
projects and activities for ICC participants to undertake, and organizing a planningmeeting. The name of a subnational Intercountry Committee shall be taken from the namesof the participating districts. Should a district decide to leave the relationship, the name of
the ICC shall be updated to reflect the remaining participants. (October 2019 Mtg., Bd.
Dec. 45)
Source: June 1994 Mtg., Bd. Dec. 248; Amended by June 2007 Mtg., Bd. Dec. 281; October 2019 Mtg., Bd. Dec. 45

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21.020.3. Governance
An Intercountry Committee is led by an Intercountry Committee chair, elected fromparticipating districts for a three-year term. Intercountry Committees must abide by therules governing organizations in their country and shall have officers including a chair,secretary, and treasurer. The chair should serve for three years while the other leaders
should rotate on an annual basis. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281; May 2015 Mtg., Bd. Dec. 178; October 2019 Mtg., Bd. Dec. 45

21.020.4. Relationships with Districts
Intercountry Committees are encouraged to collaborate with the district governors ofparticipating districts as well as their district international service committees, if one isappointed.
Intercountry committee chairs may contact district governors, district governors-elect, anddistrict international service committee chairs in their country regarding the formation of a new
ICC or to annually invite participation in an existing ICC relationship. (September 2020 Mtg.,
Bd. Dec. 36)
Source: June 2007 Mtg., Bd. Dec. 281; Amended by October 2019 Mtg., Bd. Dec. 45; September 2020 Mtg., Bd. Dec. 36

21.020.5. ICC Executive Council
The ICC Executive Council is a resource for districts and countries wishing to form a new
Intercountry Committee. The Executive Council collects and shares best practices forforming Intercountry Committees and subsequent projects and activities. The Executive
Council maintains a list of Intercountry Committee Chairs and active Intercounty
Committees, made available through its website.
The Executive Council is led by a president, secretary and treasurer, elected by reported
Intercountry Committee chairs. The president of the executive council serves a three year
term, acts as the liaison between intercountry committees and Rotary International andsubmits an annual report to RI in July each year. The annual report shall include contact
information for Intercountry Committee chairs, a list of Intercountry Committee
relationships, and a summary of major projects and activities. Failure to submit an annual
report by 1 August will result in termination of the president’s term and will require the
Executive Council members to elect a new president. The Executive Council may collectmodest optional fees from established ICCs to cover website expenses. The Executive
Council may not create additional governance or leadership positions for individual
Intercountry Committees, nor does it have authority to approve or decline the formation of
new ICCs. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281; Amended by October 2019 Mtg., Bd. Dec. 45

21.020.6. Relationship with Rotary International
Establishing an Intercountry Committee in no way implies legal, financial or otherobligation or responsibility on the part of RI, or any district or club. An Intercountry
Committee may not act on behalf of RI, or represent or imply that it has authority to act onbehalf of RI. An Intercountry Committee is not an agency of RI. Intercountry Committees

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must be self-sustaining financially, administratively, and otherwise. Intercountry
Committees may not exist or function in any country in violation of the laws of suchcountry. (October 2019 Mtg., Bd. Dec. 45)
Source: January 1938 Mtg., Bd. Dec. 105; Amended by October 2019 Mtg., Bd. Dec. 45

21.020.7. FinancesIntercountry Committees shall function without financial support from RotaryInternational. Modest optional fees may be collected from participating districts to cover
operating costs of an Intercountry Committee. The fees may be used for administrative
purposes or to support humanitarian projects and cannot be used to offset travel or otherexpenses incurred by an individual as a result of participating in activities organized by an
Intercountry Committee or the Executive Council. If an Intercountry Committee or the
Executive Council elects to collect fees, the Intercountry Committee’s leadership or
Executive Council’s leadership shall prepare a budget of estimated income and estimatedexpenditures for the year at the beginning of each fiscal year. All bills shall be paid by thetreasurer, or other authorized officer, only after approval by two other officers. An annual
financial review by a qualified person shall be made of all the Intercountry Committee’sand Executive Council’s financial transactions and be shared with all participating districts.
(October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281; Amended by October 2019 Mtg., Bd. Dec. 45Rotary Code of Policies
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CHAPTER IVADMINISTRATION
Articles
26. Rotary International
27. RI President
28. RI Board of Directors
29. Regional Leaders
30. Other Current and Past Officers of RI
31. RI Committees
32. RI General Secretary
33. RI Secretariat
34. Rotary Marks
35. Licensing
36. Partnerships
37. RI Guidelines for Sponsorship and Cooperation
38. Territorial, Regional, and Sectional Groupings

Article 26. Rotary International
26.010. Rotary International Strategic Plan
26.020. Rotary and Politics
26.030. Rotary and Religion
26.040. Rotary Anthem
26.050. Rotary Protocol
26.060. Election Guidelines and Campaigning
26.070. Election Complaint Procedures
26.080. Rotary Privacy Statement
26.090. Statements on Issues
26.100. Mediation and Arbitration Guidelines
26.110. Relationship Between Directors and Trustees of The Rotary Foundation
26.120. Harassment-free Environment at Meetings, Events, or Activities
26.130. Our Commitment to Diversity, Equity, and Inclusion
26.140. Code of Conduct
26.010. Rotary International Strategic Plan
26.010.1. Mission Statement
We provide service to others, promote integrity, and advance world understanding,goodwill, and peace through our fellowship of business, professional, and community
leaders. (November 2009 Mtg., Bd. Dec. 42)
Source: June 2007 Mtg., Bd. Dec. 228; Amended by November 2009 Mtg., Bd. Dec. 42

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26.010.2. Core Values
The Board has adopted “core values” as part of the strategic plan of Rotary International:
Service, Fellowship, Diversity, Integrity, and Leadership (November 2010 Mtg., Bd. Dec.
38)
Source: June 2007 Mtg., Bd. Dec. 228; November 2009 Mtg., Bd. Dec. 42

26.010.3. Strategic Priorities and Goals
Increase Our Impact• Eradicate polio and leverage the legacy• Focus our programs and offerings• Improve our ability to achieve and measure impact
Expand Our Reach• Grow and diversify our membership and participation• Create new channels into Rotary• Increase Rotary’s openness and appeal• Build awareness of our impact and brandEnhance Participant Engagement• Support clubs to better engage their members• Develop a participant-centered approach to deliver value• Offer new opportunities for personal and professional connection• Provide leadership development and skills training
Increase our Ability to Adapt• Build a culture of research, innovation, and willingness to take risks• Streamline governance, structure, and processes• Review governance to foster more diverse perspectives in decision-making (October
2019 Mtg., Bd. Dec. 29)
Source: November 2009 Mtg., Bd. Dec. 42; Amended by January 2010 Mtg., Bd. Dec. 118; November 2010 Mtg., Bd. Dec. 46; June2013 Mtg., Bd. Dec. 196; May 2014 Mtg., Bd. Dec. 122; April 2016 Mtg., Bd. Dec. 157; June 2018 Mtg., Bd. Dec. 178

26.010.4. RI Board Performance Goals and Annual Strategic Alignment
The Board, in collaboration with the current RI president, shall establish RI Board
performance goals, to be aligned with the RI Strategic Plan and the presidential goals andvision. The general secretary shall support a mechanism for creating and reporting on goals,
for review by the Board at its regular meetings each year. (July 2014 Mtg., Bd. Dec. 9)
Source: September 2011 Mtg., Bd. Dec. 43; Amended by January 2012 Mtg., Bd. Dec. 158; July 2014 Mtg., Bd. Dec. 926.010.5. Vision Statement
The Board has adopted the following vision statement:
Together, we see a world where people unite and take action to create lasting change—across the globe, in our communities, and in ourselves. (September 2017 Mtg., Bd. Dec.
24)
Source: June 2017 Mtg., Bd. Dec. 168

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26.010.6. Program of Rotary
The program of Rotary is to increase sustainable service focused on programs and activities
that support youth and young leaders and The Rotary Foundation’s areas of focus.
(October 2019 Mtg., Bd. Dec. 29)
Source: November 2009 Mtg., Bd. Dec. 42; Amended by January 2010 Mtg., Bd. Dec. 118; June 2013 Mtg., Bd. Dec. 196; May 2014
Mtg., Bd. Dec. 122; October 2019 Mtg., Bd. Dec. 29

26.020. Rotary and Politics
Because its world-wide membership includes persons of many facets of political opinion, no
corporate action or corporate expression of opinion shall be taken or given by Rotary on politicalsubjects. (April 2016 Mtg., Bd. Dec. 157)
Source: November 1964 Mtg., Bd. Dec. 89

26.030. Rotary and Religion
Rotary is a secular organization whose membership includes persons of all faiths, religions, andbeliefs. (November 2007 Mtg., Bd. Dec. 49)
Source: November 2007 Mtg., Bd. Dec. 49

26.040. Rotary Anthem
An arrangement from the “march” of the Overture to “Egmont” by Ludwig van Beethoven is theofficial Rotary anthem that can be played at appropriate occasions, such as flag ceremonies.
(February 2000 Mtg., Bd. Dec. 298)
Source: November 1999 Mtg., Bd. Dec. 222; February 2004 Mtg., Bd. Dec. 209

26.050. Rotary Protocol
The following order of protocol is recommended for introducing, presenting, and seating all
current, past, and future officers of RI and its Foundation, committee members, and their partners
at all RI meetings, functions, and receiving lines, and for listing in all RI publications:
President (or president’s representative)
Past presidents (in order of seniority)
President-electPresident-nominee
Vice-president
Treasurer
Director Executive committee chair
Other directors
Trustee chair
Trustee chair-electTrustee vice-chair
Other trustees
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Past directors (in order of seniority)
Directors-electPast trustees (in order of seniority)
Incoming trustees
Directors-nominee
Past general secretaries (in order of seniority)
President, immediate past president, vice-president, and honorary treasurer of RIBIDistrict governors
Past district governors (in order of seniority)
Rotary coordinators, Rotary public image coordinators, regional Rotary Foundation coordinatorsand endowment/major gifts advisers
District governors-electDistrict governors-nominee
At Rotary functions, officers should be addressed according to protocol only once with partners
included at the time of introduction. Individuals holding more than one office or past office, shallbe ranked by the highest current or past office held.
After the recommended order of protocol above, the following additional order of protocol isrecommended and should be modified to fit local customs and practice:Regional and zone-level committees members
Assistant governors
District secretaries/treasurers
District committee members
Club presidents
Club presidents-electClub vice-presidents
Club secretaries
Club treasurers
Club sergeants-at-arms
Other club board members
Club committee chairs
Past assistant governors
Rotarians
Rotary alumni
Rotarians’ families
At district meetings, Rotarians visiting from a foreign country may be placed before local
Rotarians of the same rank, as a courtesy.
High-ranking non-Rotarians may be given precedence in ranking according to local custom. Clubs
and districts are encouraged to advise guests if protocol places Rotarians before non-Rotarians.
(October 2014 Mtg., Bd. Dec. 38)
Source: July 1995 Mtg., Bd. Dec. 23; Amended by May 2000 Mtg., Bd. Dec. 412; November 2005 Mtg., Bd. Dec. 103; February 2006 Mtg., Bd.
Dec. 133; June 2010 Mtg., Bd. Dec. 251; January 2011 Mtg., Bd. Dec. 137; May 2011 Mtg., Bd. Dec. 182; January 2014 Mtg., Bd. Dec. 83;
October 2014 Mtg., Bd. Dec. 38

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26.060. Election Guidelines and Campaigning
26.060.1. Board Approved Statement of Guidelines
A single statement of guidelines for RI elections should apply to the entire Rotary world.
All candidates for elective office should be advised in writing of the RI election policies
and procedures by the person responsible for administering the election. (November 2001
Mtg., Bd. Dec. 45)
Source: November 1990 Mtg., Bd. Dec. 80; June 2001 Mtg., Bd. Dec. 325

26.060.2. Official Report of Nominating Committee
After confidential discussion in committee, the nominating committees for RI director shallstate in writing on official reports to the general secretary that the selected nominee, to thebest of the committee’s knowledge, has not violated any of the rules against campaigning,
electioneering or canvassing in the RI Bylaws. The report of all nominating committees
shall also contain the names and signatures of all committee members in attendance. Such
report should be forwarded to the general secretary along with the name of the nominee ofthe committee. (April 2016 Mtg., Bd. Dec. 157)
Source: November 1990 Mtg., Bd. Dec. 80; Amended by June 2001 Mtg., Bd. Dec. 325; April 2016 Mtg., Bd. Dec. 157

26.060.3. Announcement of Nominations and Elections
Members of RI nominating committees shall refrain from issuing independent statements
announcing the committee’s nomination without the prior authorization of the Board,
pursuant to RI Bylaws section 13.010. Editors of Rotary magazine and licensed regionalmagazines shall ensure that all articles and announcements of Rotary nominations andelections accurately reflect the Rotary election process, including the opportunity tochallenge. (January 2019 Mtg., Bd. Dec. 80)
Source: May 2003 Mtg., Bd. Dec. 362; Amended by October 2018 Mtg., Bd. Dec. 68

26.060.4. Rules Regarding Campaigning, Canvassing and Electioneering
It is a fundamental principle in Rotary that the best qualified candidate should be selected
for service in Rotary’s elective offices. Therefore, any effort to influence the selection
process in a positive or negative manner by campaigning, canvassing, electioneering orotherwise is prohibited under the RI Bylaws.
The following rules shall be followed concerning campaigning, canvassing andelectioneering for any Rotarian considering election to the office of president, director,
Governor, or Council representative, or the nominating committee for any such office.
These rules are designed to ensure that the best qualified candidate is selected for office:1) Rotarians should at all times conform to the prohibitions of the RI Bylaws concerning
campaigning, canvassing or electioneering. All Rotarians should observe both the letterand the spirit of the bylaws and refrain from any activity whose purpose or effect is toinfluence others by promoting or soliciting support for a candidate’s or another Rotarian’s
candidacy. Such activity is repugnant to the spirit of the bylaws and the principles ofRotary and will be grounds for disqualification of a candidate.

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1162) Campaigning, canvassing or electioneering is any action seeking to promote, attack,support, or oppose a candidate, either directly or indirectly, in any medium, including, but
not limited to, any action seeking votes, requesting support in a forthcoming election,
distribution of literature or promotional materials or other overt actions intended topromote one’s candidacy for an elected Rotary office.
3) The periods of candidacy for elective office begin when individual Rotarians begin togive serious consideration to submitting their names for a position covered by the RI rules
for nominations and elections. Commencing at that time, candidates should be particularly
careful to avoid any actions designed to publicize their names or achievements, to callattention to the applicable nominations or elections, or to give candidates an unfair
advantage over other candidates for the same position.
4) The normal performance of duly-assigned Rotary activities would not be considered to
be a violation of the policies related to campaigning, canvassing or electioneering.
5) Contacting clubs to inform them to request their concurrence for a proposed challenge
or election complaint is not prohibited provided that such contact is limited to the exchange
of factual information. (September 2016 Mtg., Bd. Dec. 28)
Source: March 1993 Mtg., Bd. Dec. 135, App. E; Amended by June 2001 Mtg., Bd. Dec. 325; February 2007 Mtg., Bd. Dec. 149;
April 2016 Mtg., Bd. Dec., 157; September 2016 Mtg., Bd. Dec. 28

26.070. Election Complaint Procedures
The following procedures for review of RI elections shall be followed whenever a complaint ismade and filed in accordance with the applicable sections of the RI Bylaws:
26.070.1. Advising the Parties of a Complaint
After receiving any election complaint, the general secretary shall inform the party inquestion of the allegation, request a written response with documentation by a certain date,and notify the parties of the proper procedure to be followed. (June 2001 Mtg., Bd. Dec.
326)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174; June
2001 Mtg., Bd. Dec. 326

26.070.2. Methods of Resolution
The president, or the general secretary acting on the president’s behalf, shall resolve anelection dispute in the following situations:a) there has been a misunderstanding about the requirements of the relevant constitutional
documents;b) information has been received and certified by the general secretary that a candidate
has appealed to a "non-Rotary agency" prior to completing the RI election review
procedures. In such instances the president shall, in accordance with RI Bylaws section
13.030.5. and on behalf of the Board, send a “show-cause” letter by priority mail to thecandidate requesting information within 15 days indicating that the lawsuit was not filed

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on the candidate’s behalf. Upon the candidate’s failure to provide adequate evidence thatthe action was not taken on the candidate’s behalf, the President, on behalf of the Board,shall notify the candidate that he or she is disqualified for the election in question and fromcontesting any elective office of RI in the future for a period as determined by the board,
without referral to the RI election review committee. The president shall also notify the
executive committee of any action taken pursuant to this subsection.
In all other situations, the president shall, in consultation with the chair of the election
review committee, select three members of that committee (one of whom shall be
designated as convener) to serve as a panel to evaluate the complaint. Any member of thecommittee, however, may disqualify himself or herself from considering a particularcomplaint. Any vacancy on the panel shall be filled in the same manner. A member of theElection Review Committee should not serve on a panel that reviews any complaint fromthe committee member’s own zone or country. The election complaint will beadministered in accordance with the procedures set forth below. (April 2016 Mtg., Bd.
Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by November 1995 Mtg., Bd. Dec. 81; June 1997 Mtg., Bd. Dec. 301; June 2001
Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec. 19; June 2008 Mtg., Bd. Dec. 239; January 2012 Mtg., Bd. Dec. 158; June 2013 Mtg.,
Bd. Dec. 196; July 2014 Mtg., Bd. Dec. 14; April 2016 Mtg., Bd. Dec. 157

26.070.3. Requirement for Cash BondAt the time a club files a complaint with the general secretary, such club shall pay to RotaryInternational a cash bond. If such complaint addresses a district level office, e.g., governor,
council representative, member of a nominating committee for governor or director, theamount of the cash bond shall be US$2,000. If such complaint addresses the election of
an individual to any other position, the amount of the cash bond shall be US$5,000. The
general secretary shall take no action with respect to any such complaint until the cash
bond is paid. No complaint shall be considered as received by the general secretary until
the cash bond is paid. If the cash bond is not received by the general secretary by thedeadline provided in Article 13.030.1. of the RI Bylaws, the complaint shall be deemedinvalid and will not be considered further. The general secretary shall cause the cash bondto be refunded without interest only if the complaint is upheld by the Board. Otherwise,
the cash bond shall be forfeited and retained by Rotary International. (September 2016
Mtg., Bd. Dec. 28)
Source: August 1999 Mtg., Bd. Dec. 81; Amended by February 2007 Mtg., Bd. Dec. 149; January 2015 Mtg., Bd. Dec. 122; April
2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28

26.070.4. Summary and Analysis of Complaint
The general secretary shall prepare and convey to the panel of the election review
committee a summary and analysis of the complaint (and response, if one has been received
by the set date), with copies of all documents submitted. Any document submitted by theparties to the complaint may be made available to all parties upon request. (July 2003 Mtg.,
Bd. Dec. 19)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174; June
1997 Mtg., Bd. Dec. 301; June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec. 19

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26.070.5. Consideration of Additional Information
The committee may request the general secretary to obtain additional evidence orinformation from the complainant, the candidate or any other concerned party. The
committee may also, on behalf of the Board, grant a waiver of any Board-imposed
confidentiality requirements to the extent it believes is necessary to ascertain additional
information. (April 2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183; February 2007 Mtg., Bd. Dec. 149. Amended by June 2001 Mtg., Bd. Dec. 326; April 2016
Mtg., Bd. Dec. 157

26.070.6. Review of Elections for President and Director
The panel of the election review committee shall evaluate a complaint by correspondence.
However, should the election be for the general offices of president or director, thepresident (or the general secretary acting on the president’s behalf) may, upon therecommendation of the committee and after consultation with the chair of the election
review committee, authorize a meeting of the panel at a time and place determined by thegeneral secretary. At such a meeting, the committee may grant a personal appearance toany party directly concerned in the election under review, at that party’s expense. (April
2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec. 19; April 2016 Mtg.,
Bd. Dec. 157

26.070.7. Committee’s Report to Board
Based on its review of the available information, the panel of the election review committee
shall report to the Board its findings of fact, its conclusions and recommendations andreasons therefor. A copy of the report shall go to the chair of the election review committee,
if the chair is not a panel member. (April 2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by May 2000 Mtg., Bd. Dec. 374; June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg.,
Bd. Dec. 19; April 2016 Mtg., Bd. Dec. 157

26.070.8. Board Consideration of Election Review Committee ReportElection complaints referred to the Board pursuant to Board policy shall be considered nolater than at the Board’s final meeting in the Rotary year in which the complaint is filed.
The Executive Committee is authorized to act on behalf of the Board to take any action
permitted by RI Bylaws section 13.030.2. with regard to complaints that cannot be
reviewed by the Board at its final meeting. The Executive Committee must reach its
decision prior to 15 September. (June 2020 Mtg., Bd. Dec. 173)
Source: February 2002 Mtg., Bd. Dec. 169; May 2014 Mtg., Bd. Dec. 119; Amended by January 2016 Mtg., Bd. Dec. 113; June 2020
Mtg., Bd. Dec. 173

26.070.9. Report of Board Decision
The Board’s decision shall be reported to all parties concerned and to all members of theelection review committee. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1992 Mtg., Bd. Dec. 183. Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174

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11926.070.10. Other Election Issues
In the event that the general secretary or president become aware of alleged irregularities
within the election process that require immediate resolution, but that are not the subjectof an election complaint, including, but not limited to, such matters as the certification of
votes by the district governor, the operational procedures utilized by a nominating
committee or balloting committee, such issues shall be directed to the chair of the RIElection Review Committee, or his or her designee, for examination and decision. All suchdecisions made pursuant to this paragraph shall be reported to the Board at its next meeting.
(June 2007 Mtg., Bd. Dec. 265)
Source: June 2007 Mtg., Bd. Dec. 265

26.080. Rotary Privacy Statement
The Board has adopted a Rotary privacy statement. The general secretary is authorized to revise
the statement as circumstances require. The general secretary is requested to report revisions madeto the privacy statement to the Board.
Rotary’s Privacy Statement for Personal Data
In the course of fulfilling its mission, Rotary International (“Rotary”) collects personal data
regarding Rotarians, Rotary clubs and others. Rotary is committed to protecting the privacy ofthese individuals. Personal data is defined as any information that relates to an individual who isor can be identified from the data, either alone or in conjunction with other information. Rotary
will adhere to the following principles:
1. Rotary will only collect and use personal data for Core Business Purposes.
2. Rotary will strive for personal data accuracy and relevance.
3. Rotary will be transparent about how it uses personal data.
4. Rotary will act with urgency on potential breaches.
5. Rotary will adopt “privacy by design and by default.”
6. Rotary will keep personal data secure.
Rotary’s Core Business Purposes are purposes that are critical or closely related to Rotary’s
essential activities or legitimate interests. Such purposes include, but are not limited to:• Fulfilling Rotary’s obligations to Rotarians and other individuals• Financial processing• Supporting The Rotary Foundation, including fundraising efforts• Facilitating convention and special event planning• Communicating key organizational messages through Rotary publications and other materials• Supporting the programs and membership of Rotary• Complying with the law or acting in good faith belief that such an action is necessary toconform with the requirements of the law. (October 2018 Mtg., Bd. Dec. 37)
Source: November 2007 Mtg., Bd. Dec. 47; October 2018 Mtg., Bd. Dec. 37

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26.090. Statements on Issues
As the association of Rotary clubs worldwide, RI does not issue formal statements for or against
any specific issues, as it is the policy of the association to maintain a neutral position. It is throughservice initiatives of individual Rotary clubs, rather than declarations by the corporate body, that
Rotary best demonstrates its commitment to peace and humanitarian endeavors. (June 2010 Mtg.,
Bd. Dec. 193)
Source: June 2010 Mtg., Bd. Dec. 193

26.100. Mediation and Arbitration Guidelines
The Board interprets RI Bylaws section 24.010. to require that a request for mediation or
arbitration of a dispute must be received by the general secretary no later than 60 days after thedate of the occurrence of the dispute.
The Board interprets RI Bylaws article 24 to apply only to disputes that do not involve actions
taken by RI, a district or an RI officer pursuant to authority granted under the RI constitutional
documents, the Rotary Code of Policies, or the Rotary Foundation Code of Policies. (June 2008
Mtg., Bd. Dec. 227)
Source: January 2008 Mtg., Bd. Dec. 155

26.100.1. Mediation or Arbitration Requests
Any request for mediation or arbitration pursuant to Article 24 of the RI Bylaws must be
received by the general secretary no later than 60 days after the date of the occurrence ofthe dispute. Only disputes that do not involve the actions taken by RI, a district, or an RI
officer pursuant to authority granted under the RI constitutional documents, the Rotary
Code of Policies or The Rotary Foundation Code of Policies shall be eligible for mediationor arbitration. After receiving a mediation request from one party, the general secretaryshall inform the other party in question of the request and notify the parties of the proper
procedure to be followed. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.2. Methods of Resolution
Should one party refuse to agree to mediation, the dispute may be settled by arbitration
pursuant to section 24.030. of the RI Bylaws. Should all parties agree to mediation, they
may request the general secretary to appoint a mediator pursuant to section 24.020. of the
RI Bylaws. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.3. Summary and Analysis of Complaint
Each party shall prepare and convey to the mediator and/or arbitrators a summary andanalysis of the dispute, with copies of all documents submitted. Any document submitted
by the parties to the dispute shall be made available to all parties. (June 2008 Mtg., Bd.
Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

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26.100.4. Mediator and/or Arbitrators’ Report to Board
Based on its review of the available information, the mediator or arbitrators shall reportto the Board the findings of fact, decision and reasons therefor. (June 2008 Mtg., Bd. Dec.
242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.5. Arbitration
Should mediation be unsuccessful or if mediation is refused by one or more of the parties,
the dispute may be settled by arbitration. Each party shall appoint an arbitrator and thearbitrators shall appoint an umpire. The arbitrators and umpire must be Rotarians. (June2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.6. Delegation of Authority
The board delegates authority to the general secretary to act on its behalf regarding thesetting of dates for mediation and/or arbitration and on any matter pertaining to theprocedure for mediation and arbitration that is not otherwise addressed in Article 24 of
the RI Bylaws. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.110. Relationship Between Directors and Trustees of The Rotary Foundation
26.110.1. Future RI General Officers Serving as Trustees
It is not appropriate for a general officer of Rotary International to serve at the same time
as a Trustee of The Rotary Foundation and, therefore, the Board requests Trustees who
have been elected as RI president or RI director to resign from the TRF Board of Trustees
before beginning their term as an RI officer. (September 2011 Mtg., Bd. Dec. 39)
Source: November 1999 Mtg., Bd. Dec. 136; Amended by September 2011 Mtg., Bd. Dec. 39

26.110.2. Liaisons at Board and Trustees Meetings
The RI president may appoint a liaison director to Foundation Trustees’ meetings, such
liaison to attend as determined by the trustee chair. The Board shall invite a liaison trustee,
if appointed by the trustee chair to attend Board meetings as determined by the RI president.
(April 2016 Mtg., Bd. Dec. 157)
Source: June 2004 Mtg., Bd. Dec. 295; June 2009 Mtg., Bd. Dec. 236; Amended by April 2016 Mtg., Bd. Dec. 157; Affirmed by
November 2005 Mtg., Bd. Dec. 36

26.110.3. Procedures for Nominating Rotary Foundation Trustees
The following procedures should be used to nominate and elect Rotary Foundation trustees
under RI Bylaws section 22.020.:

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The president-elect shalla. annually call for suggestions for qualified persons for the position of Rotary Foundation
trustee from present and past RI senior leaders;b. appoint a task force of at least three members to review the suggested names andrecommend to the president-elect no fewer than three candidates for each open positionon the Rotary Foundation trustees;c. provide this task force with the qualifications, expertise, skills, and geographicalconsiderations that the president-elect wishes the task force to particularly consider
when recommending candidates. (September 2016 Mtg., Bd. Dec. 28)
Source: April 2016 Mtg., Bd. Dec. 153

26.110.4. Election of Rotary Foundation Trustees by the RI Board
The president-elect shall submit to the RI Board for election, no later than at its second
meeting each year, the names of the individuals he or she nominates as Rotary Foundation
Trustees.
Prior to nominating candidates for election by the Board, the president-elect shall consult
with the Foundation chair-elect. The president-elect shall not nominate, and the board shallnot elect, any Rotarian as trustee who has previously been sanctioned or otherwise foundby the Board or Trustees to have acted contrary to RI or TRF policies.
Presidents-elect are requested to nominate no fewer than twice the number of candidates
for election as Foundation trustee as there will be open positions in the following year, notincluding the position to be held by an RI past president. Current directors shall not be
eligible to be nominated by the president-elect or elected by the Board.
Other than RI past presidents, no one who has served for two years or more as a trustee
shall be eligible for subsequent reelection as a trustee. (September 2020 Mtg., Bd. Dec. 23)
Source: June 2001 Mtg., Bd. Dec. 309; Amended by July 2002 Mtg., Bd. Dec. 8; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg.,
Bd. Dec. 158; April 2019 Mtg., Bd. Dec. 140; January 2020 Mtg., Bd. Dec. 90; June 2020 Mtg., Bd. Dec. 158; September 2020 Mtg.,
Bd. Dec. 23

26.120. Harassment-free Environment at Meetings, Events, or Activities
Rotary is committed to maintaining an environment that is free of harassment. Harassment isbroadly defined as any conduct, verbal or physical, that denigrates, insults or offends a person orgroup based on any characteristic (age, ethnicity, race, color, abilities, religion, socioeconomic
status, culture, sex, sexual orientations, or gender identity).
All members and individuals attending or participating in Rotary meetings, events or activities
should expect an environment free of harassment and shall help maintain an environment that
promotes safety, courtesy, dignity, and respect to all. Adults who work with youth are subject topolicies outlined in Rotary Code of Policies section 2.120.
All allegations of criminal activity should be referred to appropriate local law enforcement
authorities.

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The club board, district, or zone leadership shall promptly address allegations of harassment andshall not retaliate against those making the allegation.
At the club level, allegations of harassment at Rotary events or activities shall be reviewed by theclub board and responded to within a reasonable timeframe, typically one month. If the alleged
offender is a member of the club board, he or she is expected to recuse himself or herself from thediscussion. The review and/or investigation shall be dependent on the circumstances including theseverity and pervasiveness of the behavior. Concerns that allegations of harassment were notadequately addressed by the club, may be referred with appropriate documentation to the district
governor.
At the district level, allegations of harassment at Rotary events or activities shall be reviewed by
the governor, or a committee appointed by the governor for this purpose, and responded to withina reasonable time-frame, typically one month. If the district governor is the alleged offender, theimmediate past district governor (or most recent past governor), directly or by appointment of acommittee for this purpose, shall review and respond to the allegation. The general secretary shallbe informed within two weeks of any allegations of harassment by district governors, governorselect, and governors-nominee. The review and/or investigation shall be dependent on thecircumstances including the severity and pervasiveness of the behavior. Concerns that allegationsof harassment were not adequately addressed by the district, may be referred with appropriate
documentation to the RI director.
District leaders, including governors, assistant governors, and committee chairs are encouraged towork with their clubs to create a harassment-free environment. District leaders should also workwith their clubs to establish a code of conduct and policies for how to address and prevent
harassment within their clubs, among their membership and with other participants in Rotary.
At the zone level, allegations of harassment at Rotary meetings, events or activities shall be
reviewed by the RI Director, or a committee appointed by the RI Director for this purpose, andresponded to within a reasonable time-frame, typically one month. If the RI Director is the alleged
offender, either another current or past RI director as appointed by the RI president shall review
and respond to the allegation.
The RI president shall be informed within two weeks of any allegations of harassment by RI
directors, directors-elect, and directors-nominee. Concerns that allegations of harassment were
not adequately addressed by the zone, may be referred with appropriate documentation to the RI
president.
As it pertains to Rotary Alumni Associations, Rotary Action Groups, and Rotary Fellowships, theAlumni Association, Rotary Action Group, and Rotary Fellowship leadership shall promptly
address allegations of harassment and shall not retaliate against those making the allegation.
Allegations of harassment at an Alumni Association, Action Group, or Fellowship event or activity
shall be reviewed by the Alumni Association, Action Group, or Fellowship, or a committee
appointed by the chair of the Alumni Association, Action Group, or Fellowship for this purpose,and responded to within a reasonable time-frame, typically one month. If the chair or other leadersof the Alumni Association, Action Group, or Fellowship is/are the alleged offender, the immediate
past chair (or most recent chair), directly or by appointment of a committee for this purpose, shallreview and respond to the allegation. If the alleged offender is a member of the board of the Alumni
Association, Action Group, or Fellowship, he or she is expected to recuse himself or herself from

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the discussion. The review and/or investigation shall be dependent on the circumstances including
the severity and pervasiveness of the behavior. Concerns that allegations of harassment were notadequately addressed by the Alumni Association, Action Group, or Fellowship may be referredwith appropriate documentation to the RI president.
Club, District and Zone leaders must report severe and pervasive harassment and any resulting
membership terminations to the general secretary. If a club or district fails to adequately addressfindings of harassment, the RI director shall notify the RI Board for appropriate action. Suchaction may include club termination or other appropriate sanctions.
Rotary Alumni Associations, Rotary Action Groups, and Rotary Fellowships must report
allegations of harassment to the alleged offender’s club president and district governor. If a Rotary
Alumni Association, Rotary Action Group, or a Rotary Fellowship fails to adequately addressfindings of harassment, the RI president shall notify the RI Board for appropriate action. Suchaction may include termination or other appropriate sanctions. (June 2021 Mtg., Bd. Dec. 177)
Source: January 2019 Mtg., Bd. Dec. 119; Amended by October 2019 Mtg., Bd. Dec. 48; April 2020 Mtg., Bd. Dec. 132; June 2021 Mtg., Bd.
Dec. 177

26.120.1. Training on Adult Harassment Policies
Incoming and current club presidents, governors, regional leaders, and directors shall be
provided annual training on RI’s adult harassment policies and procedures at events
including, but not limited to, presidents-elect training seminars (PETS) and International
Assemblies. (January 2020 Mtg., Bd. Dec. 85)
Source: October 2019 Mtg., Bd. Dec. 34; Amended by January 2020 Mtg., Bd. Dec. 85

26.130. Our Commitment to Diversity, Equity, and Inclusion
At Rotary, we understand that cultivating a diverse, equitable, and inclusive culture is essential torealizing our vision of a world where people unite and take action to create lasting change.
We value diversity and celebrate the contributions of people of all backgrounds, across age,
ethnicity, race, color, disability, learning style, religion, faith, socioeconomic status, culture,
marital status, languages spoken, sex, sexual orientation, and gender identity as well as differences
in ideas, thoughts, values, and beliefs.
Recognizing that individuals from certain groups have historically experienced barriers tomembership, participation, and leadership, we commit to advancing equity in all aspects of Rotary,
including in our community partnerships, so that each person has the necessary access to resources,
opportunities, networks, and support to thrive.
We believe that all people hold visible and invisible qualities that inherently make them unique,and we strive to create an inclusive culture where each person knows they are valued and belong.
In line with our value of integrity, we are committed to being honest and transparent about where
we are in our DEI journey as an organization, and to continuing to learn and do better. (November
2021 Mtg., Bd. Dec. 34)
Source: June 2021 Mtg., Bd. Dec. 184

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26.140. Code of Conduct
Rotary core values: fellowship, integrity, diversity, service, and leadershipThis code of conduct reflects our core values and explains the responsibility that comes with beinga Rotarian and Rotaractor, which includes members from nearly every country in the world,
speaking over 100 different languages. We are committed to upholding and evolving this code as
our organization grows.
Like our core values, we expect Rotarians and Rotaractors to exemplify this code of conduct asthey interact with one another, Rotary program participants, Alumni, project partners, andmembers of the community. Specifically, the code of conduct applies at all club, district, zone,
and Rotary International meetings, trainings, events, and anywhere else a member represents
Rotary and on My Rotary and social media.
Expectations
All club members and other participants including Rotary program participants, Alumni, project
partners, and representatives of Rotary are expected to comply with this code of conduct, beconsiderate and contribute to a collaborative, positive, and healthy environment in which all arerespected and valued.
USE RESPECTFUL LANGUAGE• When you first meet someone, introduce yourself and explain how you would like to beaddressed, including your preferred pronouns (he/him/his, she/her/hers, they/them/theirs).
Call others by their preferred name, rather than using a nickname that is easier to pronounce.
• When addressing larger groups, utilize gender neutral words to avoid gender assumption.
• Use active listening to deepen your understanding of others.
• Be conscious of language use and adapt depending on region. Some wording is acceptable insome cultures but unacceptable in others.
• Avoid slang or idioms that do not translate across cultures or be deliberate in explaining themto share our diverse cultures and languages.
• Speak plainly and avoid acronyms and jargon that not everyone may understand.
• If you are curious about someone’s cultural background, faith, sexual orientation, gender, or
another characteristic, ask if they are open to sharing more about themselves. Refrain fromasking if the topic is not relevant to your conversation.
• Foster an atmosphere of intergenerational dialogue and avoid describing anyone by their age.
BE SUPPORTIVE• Be an ally and advocate for others and be ready to intervene when you see a need.
• If you see or hear something inappropriate, address the behavior in a way to offer support tothose affected.
• As a member of Rotary, uphold the Code of Conduct, build this culture within your club
experience, and address any issues as they arise.
FOSTER A WELCOMING AND INCLUSIVE ENVIRONMENT• Ensure every member and participant can fully engage in any meeting, event, or activity thatyou organize in person or online by offering an accessible venue, simultaneous interpretation,
closed captioning and/or transcripts, and other resources as needed.
• Review any club or program traditions and stop or change activities that may be offensive or
alienating to a specific group.

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Create a welcoming environment and include all in conversations, projects, and events.
As much as possible, pay attention to nonverbal communication such as eye contact, facial
expressions, tone of voice, personal space, gestures, and posture, and how it impacts yourability to engage with and relate to others.
Know the important dates of various religions and schedule events and activities in a way thatis inclusive and considerate of people who observe them.
Be aware of people’s dietary and health restrictions.
Open opportunities for everyone to hold leadership roles in your club and district or engage
with your community partners.

CELEBRATE DIVERSITY• Increase your club’s awareness, understanding, and acceptance of people with disabilities.
• Celebrate a variety of cultural events and religious observances, rather than continuallyconducting service projects or hosting events associated with a single culture or religion.
• Acknowledge and celebrate significant dates relevant to diversity.
• Avoid stereotyping and mocking any specific group.
• Acknowledge and celebrate different genders.
Report Code of Conduct Concerns
If you feel someone conducts behavior that goes against the code of conduct, email
DEI.Inquiries@rotary.org.
Report Adult Harassment Issues
Per the Rotary Code of Policies, Rotary currently maintains the following to report issues ofharassment involving Rotarians or Rotaractors at meetings, events, or activities:
Rotary is committed to maintaining an environment that is free of any form of harassment, broadly
defined as any conduct, verbal or physical, that denigrates, insults, or offends a person or groupbased on any characteristic* (age, ethnicity, race, color, disability, religion, socioeconomic status,
culture, sex, sexual orientations, or gender identity).
If you are notified of any allegation of harassment involving an adult, or you feel you have beenharassed, follow these steps:
1. If anyone’s safety is in doubt, contact local law enforcement.
2. Notify a club officer (club president or secretary), district leader (district governor or district
governor-elect), or zone leader (RI director).
3. Report the incident to Rotary International’s Club and District Support team by contacting
cds@rotary.org.
4. Any allegation of harassment or abuse that involves young people must be reported to RotaryInternational at youthprotection@rotary.org within 72 hours.
*Characteristics listed here are from Rotary Code of Policies section 26.120., Harassment-free

Environment at Meetings, Events, or Activities. As the Rotary Code of Policies is updated, thisCode of Conduct section will be updated. (November 2021 Mtg., Bd. Dec. 34)
Source: June 2021 Mtg., Bd. Dec. 184

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Article 27. RI President
27.010. Regulations Governing Candidates for RI President and the Nominating Committee for
President
27.020. RI President Job Description
27.030. Official Activities
27.040. Authority to Act on Behalf of Board
27.050. Additional Activities
27.060. Annual Theme and Goals
27.070. Staff Support
27.080. Finances
27.090. President’s Advisory Committee

27.010. Regulations Governing Candidates for RI President and the Nominating Committee
for President
27.010.1. Declaration of Duties and Responsibilities of President
Each candidate for president shall be provided with a summary of the duties andresponsibilities of the president as set out in the RI Bylaws and in the Rotary Code of
Policies. The prescribed form used by candidates for president shall include a signed
declaration by the candidate that he or she has read, understands, and is willing to comply
with such duties and responsibilities as they may be amended from time to time.
(November 2005 Mtg., Bd. Dec. 38)
Source: June 2001 Mtg., Bd. Dec. 317; Amended by November 2005 Mtg., Bd. Dec. 38

27.010.2. Procedures for the Functioning of the Nominating Committee for President
The RI board has adopted procedures for the functioning of the Nominating Committee for
RI president as follows:
Confidentiality
Applicants for membership on the Nominating Committee for President must sign abinding agreement at the time of their application that requires the member to immediately
notify the RI president if he or she has been contacted by an individual for campaigning orelectioneering purposes on behalf of a candidate for RI president. Members of thenominating committee, prior to and following the meeting of the committee, shall not
discuss with other members of the committee or any other person the work of thecommittee, and shall at no time discuss or divulge any of the deliberations or discussionsof the committee, except as they may participate in the deliberations of the committee atthe time of its meeting. This confidentiality may be waived solely by the Board, or the RIElection Review Committee acting on its behalf, in order to investigate any duly filed
election complaint. Names of members of the nominating committee may not be madepublic until after 30 June of the year in which they are selected.
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1. The general secretary will assign a member of the Secretariat staff to work with and forthe committee with instructions that all aspects of the work of the committee are to be kept
in strict confidence.
2. Candidates for RI president shall be asked to submit a statement not to exceed 300
words outlining their vision and goals for Rotary.
3. In accordance with RI Bylaws section 10.050.2., which provides for candidates for RI
president to be given an opportunity to be interviewed by the committee, the RI President,
President-elect, and President-nominee will identify the key issues facing Rotary anddevelop three to five questions annually that candidates will be asked to answer in writing.
Directors will be invited to submit proposed questions and key issues to the President,
President-elect, and President-nominee for their consideration no later than 1 March.
There shall be a 150 word limit on a candidate’s answers to each of the three to fivequestions. The list of key issues facing Rotary will be shared with the nominating
committee.
4. The general secretary shall send the interview questions to those Rotarians who submit
their names for consideration by the nominating committee. Answers to the interview
questions must be returned no later than 10 July.
5. Written statements submitted by candidates that exceed the applicable word limits inthe language submitted shall not be transmitted to the Nominating Committee for RI
President.
6. In accordance with RI Bylaws section 10.040.3., no later than 15 July the generalsecretary shall forward to committee members an alphabetical list of the past directors who
have notified the general secretary that they wish to have their names listed as being willing
and able to serve as president with the name of the Rotary club in which each holds
membership indicated in capital letters. If there are more than six candidates, committee
members will be required to vote on their top six candidates within the following five days.
Any committee members not voting by the deadline shall not attend the committee meeting.
The top six vote getters shall be considered the “finalists” and invited by the generalsecretary to be interviewed in-person by the committee. In the event of a tie for the sixth
position that would result in more than six candidates being considered finalists, a second
vote shall immediately be held between all those involved in the tie to reduce the numberof finalists to six. This second vote shall be by single transferable ballot and must becompleted within the following 48 hours. If this second vote fails to break the tie, allcandidates still involved in the tie shall be invited to be interviewed in-person by thecommittee. The finalists’ travel (economy class) and related expenses shall be paid by RI.
Candidates who are not invited to be interviewed shall not be considered further by thecommittee. If there are six or fewer candidates, all candidates shall be considered finalists
and invited to be interviewed.
7. With regard to the finalists identified by the committee, the assigned staff person shallprepare the following materials for each committee member. These materials shall bedelivered to members of the committee electronically five days before the meeting. A hardRotary Code of Policies
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copy of these materials will be distributed to each member the day before the committee
meeting.
a) an informational letter from the general secretary pertaining to procedures of thecommittee meetingb) a copy of the “Procedures for the Functioning of the Nominating Committee for
President”c) a copy of RI Bylaws Article 10d) a copy of the RI President Job Description outlined in section 27.020. of this Codee) an alphabetical list of candidates for the office of presidentf) a list of key issues facing Rotary developed by the RI Boardg) a copy of the in-person interview questions developed by the previous year’s
nominating committeeh) one set of each of the following for each candidate1) a copy of a current photograph submitted by the candidate2) a copy of the submission form from the candidate containing a one-page backgroundstatement3) a copy of written answers to interview questions developed by the RI Board
4) a copy of the written statement of vision and goals for Rotary5) a chronological list of RI committees on which the candidate has served6) a copy of the general biographical data on record in the secretariat
8. The election of the chair and secretary shall be by electronic ballot conducted under the
direction of the general secretary in advance of the meeting. The general secretary shallprepare and distribute a single transferable ballot listing each member of the nominating
committee who has indicated a willingness to serve as chair or secretary. Each member ofthe committee shall be asked to cast one vote for the chair and one vote for the secretary.
At the Committee Meeting
9. The members of the nominating committee shall be seated in alphabetical order.
10. The general secretary shall inform the committee that RI bylaws (section 12.050.1.)
provide that “The committee shall meet and nominate the best qualified Rotarian fromamong the list of past directors who have indicated they are willing to serve as president
regardless of their country of residence. However, the committee shall not nominate
candidates from the same country of residence two years consecutively.”
11. Following the instructions provided by the general secretary, no one is to be inattendance during the meeting of the committee other than the duly elected members of thenominating committee and any interpreters needed for members of the committee, exceptthat the general secretary or an assigned staff member may be called into the meeting upon
the request of the chair or other member of the committee. This staff person shall assist
the committee during the course of its meeting, should any assistance be required, and shallwork under the direct supervision of the chair of the committee.

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12. Before the committee begins its deliberations, the chair shall inquire whether any
member of the committee has been contacted by, or on behalf of, any candidate related inany way whatsoever to his or her candidacy for RI President, or is aware of any effort toinfluence members of the nominating committee, either directly or indirectly, and, if so, tobring these to the attention of committee at this time. The chair shall at this time ask allcommittee members to review and sign a written disclosure statement of any attempt to
influence members of the committee. Any member of the committee who is later found tohave failed to properly report campaigning or electioneering activity on behalf of acandidate may be subject to penalties imposed by the RI Board that include removal of past
RI director status, removal of past district governor status, and banning the individual fromany future appointments to serve on RI committees.
13. The questions to be asked each candidate shall be developed with the entire committee
present on the morning of the meeting. The general secretary shall allow at least 90 minutes
between the beginning of the meeting and the first interview for the committee to develop
and discuss its questions. In advance of the meeting, the general secretary will invite
committee members to bring two suggested questions to the committee meeting to assist
the committee in developing the questions it wishes to ask the candidates.
14. The committee shall conduct interviews of no more than 45 minutes with each of the
finalists previously identified by the committee in the finalist’s language of choice. As partof the interview, each candidate will be allowed up to ten minutes to present a preparedstatement on a topic developed by the Board and distributed to candidates in advance ofthe meeting and up to five minutes for closing remarks. The committee may use its
discretion to adjust any of these times to allow for a candidate’s interpretation needs. The
finalists shall be interviewed in alphabetical order. The same members of the nominating
committee shall ask the same questions in each interview, and no follow-up questions shallbe allowed. The General Secretary shall provide a timing device that is visible to both thecommittee secretary and the candidate for timing the candidates’ responses. The generalsecretary will inform candidates that they may bring and refer to notes during theirinterview.
15. Following the interviews, but before conducting a ballot for president, the nominating
committee shall discuss the qualifications of each candidate. No member of the committee
should leave the room once the committee has started the deliberation process until thenominee has been selected.
16. Following the discussion of all of the candidates, the chair shall distribute ballots
prepared by the general secretary containing an alphabetical list of candidates and instructeach member of the committee to vote for four candidates.
All voting conducted under this paragraph shall be conducted by secret ballot. After thesecretary announces the results of this ballot, similar steps shall be followed to reduce thenumber of candidates to two and, finally, to one. Notwithstanding the foregoing, acandidate eliminated during a previous round of balloting may be reconsidered at any point
if requested by at least six members of the committee. Voting must continue until there
are two candidates remaining and one of the final two candidates receives at least ten votes,

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regardless of whether any candidate received ten or more votes in a previous round of
voting. The committee shall not select an alternate, and the candidate who finishes secondin the final vote shall not be considered to be an alternate.
17. In the event of a tie in voting for the final four or two candidates, the candidates
involved in the tie shall proceed to the next round of voting. If there are more than two
candidates in the final round of voting and no candidate receives 10 votes in the initial vote,the lowest vote-getter shall be removed from further consideration on subsequent ballots.
18. The RI Bylaws (section 10.050.3.) provide that "Twelve members of the committee
shall constitute a quorum. All business of the committee shall be by majority vote, exceptthat to select the committee’s nominee for president, at least ten members of the committee
shall vote for the nominee.”
19. The report of the committee naming its nominee shall be signed by the chair on behalfof the committee and be delivered and certified to the general secretary. This report is tobe the only formal record of the committee. The general secretary will notify each club of
the contents of the report and the names of the nominating committee in accordance with
the RI Bylaws.
20. Should the selection of another nominee for president be necessary, the generalsecretary shall contact those past directors who previously indicated to the generalsecretary that they wished to be considered by the nominating committee. The names of
the candidates who still wish to be considered shall be considered by the committee. The
procedures to be used at any emergency meeting of the committee shall follow theseprocedures as closely as possible.
21. In the event that the RI Board determines that it is impractical for the committee tomeet in person, the RI Board may authorize a virtual committee meeting. The procedures
to be used at any virtual committee meeting shall be determined by the RI president andshall follow these procedures as closely as possible.
Subsequent to the Meeting
22. So as to ensure that the committee has sufficient time for its deliberations, committee
members should not plan to depart until the day following the committee’s meeting.
23. The vision and goals statement and written answers to the interview questions
developed by the RI Board submitted by the candidate chosen by the Nominating
Committee for RI President shall be made available to Rotarians. (June 2021 Mtg., Bd.
Dec. 185)
Source: October-November 1977 Mtg., Bd. Dec.97; Amended by February 1999 Mtg., Bd. Dec. 190; March 2005 Mtg., Bd. Dec. 182;
June 2005 Mtg., Bd. Dec. 275; July 2005 Mtg., Bd. Dec. 13; November 2005 Mtg., Bd. Dec. 54; June 2007 Mtg., Bd. Dec. 226; June2007 Mtg., Bd. Dec. 264; January 2008 Mtg., Bd. Dec. 148; June 2010 Mtg., Bd. Dec. 182; January 2011 Mtg., Bd. Dec. 122; May2011 Mtg., Bd. Dec. 178; June 2013 Mtg., Bd. Dec. 202; May 2014 Mtg., Bd. Dec. 115; July 2014 Mtg., Bd. Dec. 17; May 2015 Mtg.,
Bd. Dec. 170; April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 45; January 2017 Mtg., Bd. Dec. 86; January 2017 Mtg.,
Bd. Dec. 88; Amended by June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 156; September 2017 Mtg., Bd. Dec. 24; January
2019 Mtg., Bd. Dec. 83; January 2019 Mtg., Bd. Dec. 84; October 2019 Mtg., Bd. Dec. 29; April 2020 Mtg., Bd. Dec. 127; June 2020
Mtg., Bd. Dec. 167; September 2020 Mtg., Bd. Dec. 23; June 2021 Mtg., Bd. Dec. 185

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27.010.3. Selection of Nominee for President by Nominating Committee
The selection of a nominee for the office of RI president is solely the responsibility of thenominating committee for president. Any efforts from persons not on the committee toinfluence, either directly or indirectly, the decision of the committee in this respect areprohibited. The foregoing shall be included in appropriate RI literature to be brought tothe attention of clubs and individual Rotarians. (February 2007 Mtg., Bd. Dec. 149)
Source: January 1963 Mtg., Bd. Dec. 79; Amended by February 2007 Mtg., Bd. Dec. 149. Affirmed by November 2004 Mtg., Bd.
Dec. 9327.010.4. Campaigning, Canvassing and Electioneering
Members of the nominating committee shall agree not to make any efforts to influenceother members of the committee, on behalf of or against any candidate, either directly or
indirectly, in advance of the committee meeting. (February 2007 Mtg., Bd. Dec. 149)
Source: February 2007 Mtg., Bd. Dec. 149

27.010.5. Meetings and Visits on Date of Meeting of the Nominating Committee for
President
RI Presidents and Foundation chairs should not permit RI or Foundation committees tomeet in Evanston on the date of the meeting of the Nominating Committee for RI President.
Present and past Rotary general officers who are not members of the Nominating
Committee for RI President should not visit World Headquarters on the date of the meetingof the Nominating Committee for RI President. (November 2006 Mtg., Bd. Dec. 35)
Source: March 2005 Mtg., Bd. Dec. 182

Cross References
26.060.4. Rules Regarding Campaigning, Canvassing and Electioneering

27.020. RI President Job Description
The RI president job description shall be distributed to candidates and nominating committees for
RI president.
Position
The RI President is the highest officer of RI. The President is a member of the RI Board of
Directors.
RI President Duties and Responsibilities
In addition to the duties and responsibilities of an RI director in Rotary Code section 28.040., theRI president also:
1. Shall be a positive and motivational leader for Rotarians worldwide
2. Is the principal person to speak on behalf of RI
3. Presides at all conventions, meetings of the Board, and other international RI meetings

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4. Counsels the general secretary
5. Appoints RI committees and liaisons (after consultation with the Board), district conference
representatives, and other volunteer positions
6. Nominates Trustees of The Rotary Foundation for election by the Board
7. Selects an annual theme and proposes annual goals
8. Consults with directors at the beginning of the year to agree on their individual goals
9. Reports to the Board at each meeting on decisions made between meetings
10. Reviews the performance of governors and arranges for any necessary counseling andguidance
11. Performs other duties of the office consistent with RI’s strategic plan, including thosedelegated to the president by the RI Board
12. Promotes membership as Rotary’s highest internal organizational priority.
13. Visits Rotarians around the world within the limits of budget and policies fixed by the Board
14. Serves ex officio as a member of committees and may attend their meetings.
15. Discusses issues confronting the organization with the General Secretary and Board
16. Helps guide and mediate Board actions with respect to organizational priorities and governanceconcerns.
17. Reviews with the General Secretary any issues of concern to the Board.
18. Monitors organizational plans and financial reports.
19. Takes a leadership role in promoting The Rotary Foundation of Rotary International.
20. Partners with the General Secretary to ensure that board decisions are implemented while
respecting the general secretary’s authority to manage the day-to-day operations of theSecretariat staff. Addresses with the Board any matters of clarity in roles and responsibilities
between the board and the Secretariat staff.
21. Consults regularly and collaborates with the Chair of the Rotary Foundation
22. Consults regularly and collaborates with the President-elect and President-nominee.
23. Attends and participates in orientation, governance training, and other preparatory meetingsin advance of serving as president-elect and president.

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President Terms/participation
The Rotary International president serves a one-year term. In the year before taking office, thepresident serves as president-elect. Both the president and president-elect are members of the RI
Board. As such, the president and president-elect are expected to attend and participate in fourboard meetings annually, normally held at the World Headquarters in Evanston, Illinois, USA or
in the vicinity of the annual convention or the international assembly. The president-elect is also
expected to attend an orientation program before taking office, and attend up to two Board
meetings as an observer. The president is not eligible to be reelected.
Qualifications
A candidate for the office of president of RI shall have served a full term as a director of RI prior
to being nominated for such office except where service for less than a full term may be determinedby the board to satisfy the intent of this provision.
This is an extraordinary opportunity for an individual who is passionate about Rotary’s mission
and who has a track record of organizational leadership. Candidates should have achieved
leadership stature in business, government, philanthropy, or the nonprofit sector. His/heraccomplishments will allow him/her to work collaboratively with other well-qualified, highperforming board members and organizational leaders.
Ideal candidates should have the following qualifications:a) Professional experience with significant executive leadership accomplishments in business,government, philanthropy, or the nonprofit sectorb) Commitment to and understanding of Rotary’s members and beneficiariesc) Diplomatic skills and a natural affinity for cultivating relationships and building consensus
among diverse individualsd) Personal qualities of integrity, credibility, and a passion for improving Rotarye) Knowledge of Rotary International and The Rotary Foundation programs, finances, operations
and administrationf) Experience in serving on other governing bodies with specific focus on non-profit or charitable
aimsg) Strong collaboration and negotiation skillsh) Effective communication skills (both verbal and written)i) Ability to translate the organizational vision into an effective action plan during his/her year.
j) Ability to work collaboratively with predecessors and successors (June 2017 Mtg., Bd. Dec.
161)
Source: April 2016 Mtg., Bd. Dec. 164; Amended by June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 161

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27.030. Official Activities
As the highest officer of the organization, the RI president shall perform the following activities.
27.030.1. President as RI Representative
The president is the chief representative of Rotary to heads of state, governmental and civic
leaders, news media, and the general public. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48

27.030.2. President’s Promotion of RI Activities and Work
The president promotes and facilitates, in consultation with the general secretary, theservice work and activities of RI. (August 1999 Mtg., Bd. Dec. 43)
Source: October 1993 Mtg., Bd. Dec. 48; June 1999 Mtg., Bd. Dec. 293

27.030.3. President’s Review of Governors
The president reviews, as appropriate, the performances of governors and arranges for any
necessary counseling and guidance. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48

27.030.4. President’s Representatives at District Conferences
The president may be represented at district conferences by Rotarians appointed by thepresident. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48

27.030.5. Annual Theme
The president may select an appropriate motivational theme to be observed throughout RI
during the president’s year in office. The annual theme shall be consistent with Rotary’s
Vision Statement. (April 2019 Mtg., Bd. Dec. 171)
Source: October 1993 Mtg., Bd. Dec. 48; January 2011 Mtg., Bd. Dec. 127; September 2011 Mtg., Bd. Dec. 34; April 2019 Mtg., Bd.
Dec. 17127.030.6. President’s Aide
The president is authorized to appoint an aide to provide personal assistance in any way,in connection with the president’s duties. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48

27.030.7. Delegation of President’s Powers
The president may delegate any of the president’s powers to other Directors and the generalsecretary upon such terms as the president may determine. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48

27.030.8. President to Act as Principal Spokesperson
The president is the principal person to speak on behalf of RI, and shall be a positive andmotivational leader for Rotarians worldwide. (September 2016 Mtg., Bd. Dec. 28)
Source: October 1993 Mtg., Bd. Dec. 48; Amended by September 2016 Mtg., Bd. Dec. 28

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27.030.9. President as Chair of Meetings
The president is the chair of the board and presides at all meetings of the board. The
president presides at all conventions and other international RI meetings and, in
conjunction with the president-elect, International Assemblies. (September 2016 Mtg., Bd.
Dec. 28)
Source: October 1993 Mtg., Bd. Dec. 48; Amended by May 2000 Mtg., Bd. Dec. 412; September 2016 Mtg., Bd. Dec. 28

27.040. Authority to Act on Behalf of Board
27.040.1. Emergency Matters
The president is authorized to act in emergency matters of the Board, subject to theprovisions of the constitutional documents, when the Board or its Executive Committee is
not in session or cannot be called into session or contacted. (June 2007 Mtg., Bd. Dec. 226)
Source: October 1993 Mtg., Bd. Dec. 48; Amended by May 2003 Mtg., Bd. Dec. 325

27.040.2. Requests for Excuse from Qualification for Service as District Governor
The board authorizes the president to act on its behalf in excusing Rotarians, for appropriate
reasons, from any of the qualifications for a district governor specified in the RI Bylaws.
(June 2007 Mtg., Bd. Dec. 226)
Source: November 1987 Mtg., Bd. Dec. 85

27.040.3. Filling Vacancies in Office of Governor or Governor-ElectThe President is authorized to act on behalf of the Board in electing a Rotarian to fill avacancy in the office of governor or governor-elect where such action is required by the RI
Bylaws. The board requests the president to consult with the current director where thevacancy has occurred prior to making a selection. (April 2016 Mtg., Bd. Dec. 157)
Source: June 1981 Mtg., Bd. Dec. 25; February 2000 Mtg., Bd. Dec. 298; Amended by November 2005 Mtg., Bd. Dec. 38; November
2007 Mtg., Bd. Dec. 106; April 2016 Mtg., Bd. Dec. 157

27.040.4. Ballot by Mail to Elect Governor-Nominee in New District
The board, the president acting on its behalf, shall authorize a ballot-by-mail, and shalldesignate a district governor to conduct the ballot-by-mail, to select the governor-nominee
in a new district when it is not practical to select the governor nominee in advance of theeffective date of the new district by the same procedure used by those clubs before theregrouping occurred. (June 2007 Mtg., Bd. Dec. 226)
Source: February 1981 Mtg., Bd. Dec. 282

27.040.5. Disqualifying Candidates for Elective Office
The president or the general secretary shall, in accordance with RI Bylaws section 13.030.5.
and on behalf of the Board, disqualify a candidate for election, without referral to the RI
election review committee, when information has been received and certified by thegeneral secretary that a candidate has appealed to a "non-Rotary agency" prior tocompleting the RI election review procedures. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1995 Mtg., Bd. Dec. 81; June 1997 Mtg., Bd. Dec. 301; June 2001 Mtg., Bd. Dec. 326; Amended by June 2007
Mtg., Bd. Dec. 226; September 2016 Mtg., Bd. Dec. 28

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27.040.6. Election of Member of Nominating Committee for Director in a Ballot-by-Mail
The board, the president acting on its behalf and pursuant to RI Bylaws section 11.020.10.,
may authorize a district to select its member and alternate member of the director
nominating committee in a ballot-by-mail. (June 2007 Mtg., Bd. Dec. 226)
Source: June 2007 Mtg., Bd. Dec. 226

27.040.7. Alteration of Dates for Selecting Director-Nominee
The president is authorized, on behalf of the Board, to alter the dates for selecting a
director-nominee. (June 2007 Mtg., Bd. Dec. 226)
Source: June 2007 Mtg., Bd. Dec. 226

27.040.8. Election of Governor Nominee After Annual Election of Officers at Convention
The board authorizes the president to act on its behalf to elect a Rotarian to the office ofgovernor where the governor nominee is not selected in time to be placed on the ballot for
the annual election of officers at the convention. (November 2007 Mtg., Bd. Dec. 32)
Source: November 2007 Mtg., Bd. Dec. 32

27.040.9. Appointment of Members of RI Audit Committee
The president is authorized to act on behalf of the Board to appoint members of the RI
Audit Committee, in accordance with RI Bylaws section 17.060. and Rotary Code of
Policies section 31.080. (September 2011 Mtg., Bd. Dec. 140)
Source: July 2009 Mtg., Bd. Dec. 14; September 2011 Mtg., Bd. Dec. 140

27.040.10. Appointment of Director to the RI Finance Committee
The president is authorized to act on behalf of the Board to appoint a member of the Board
to the RI Finance Committee, in accordance with RI Bylaws section 17.010. (July 2009
Mtg., Bd. Dec. 14)
Source: July 2009 Mtg., Bd. Dec. 14

27.040.11. Appointment of Members of Executive Committee
The Board has authorized the president to appoint the members of the Executive
Committee and its chair, such membership to include the president, president-elect, vicepresident, and treasurer. (October 2013 Mtg., Bd. Dec. 30)
Source: June 2013 Mtg., Bd. Dec. 197

27.040.12. Filling Vacancies on Nominating Committee for President
The board authorizes the president to act on its behalf to appoint a member, if necessary,
to fill a vacancy on the Nominating Committee for President, in accordance with RI Bylaws
sections 10.020.3. and 10.030.8. (November 2009 Mtg., Bd. Dec. 28)
Source: June 2009 Mtg., Bd. Dec 234

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27.040.13. Filling Vacancies on Committees
The RI president and/or president-elect are authorized to make appointments and replacecommittee members when deemed appropriate and in the best interest of Rotary, after
consultation with the committee chair and based upon objective standards of the member’s
performance and participation, in accordance with the RI Bylaws. (June 2017 Mtg., Bd.
Dec. 160)
Source: June 2013 Mtg., Bd. Dec. 204; Amended by June 2017 Mtg., Bd. Dec. 160

27.040.14. Council on Resolutions and Council on Legislation
The president, with the consent of the chair of the Board Council on Legislation Advisory
Committee, is authorized to act on all matters with respect to the Council on Resolutions
and Council on Legislation between meetings of the Board. (September 2020 Mtg., Bd.
Dec. 33)
Source: September 2020 Mtg., Bd. Dec. 33

27.040.15. Past District Governor Status
The president is authorized to act on behalf of the Board to determine when an individual
serving less than a full term as governor may be considered a past governor and qualified
to hold higher office in RI under the provisions of the RI Bylaws and in accordance with
Article 30.050. of the Rotary Code of Policies. (June 2021 Mtg., Bd. Dec. 194)
Source: June 2021 Mtg., Bd. Dec. 194

27.050. Additional Activities
27.050.1. Committee Chairs
It is recommended that the president appoint as chair of a RI committee a Rotarian who
has served on that same committee during the preceding year. (May 2003 Mtg., Bd. Dec.
325)
Source: June 1987 Mtg., Bd. Dec. 13; Amended by May 2003 Mtg., Bd. Dec. 325

27.050.2. Convention Committees
It is recommended that the president in each year appoint the chairs of RI Convention
committees and international conference committees in consultation with the presidentelect for the year in which the convention or international conference for which suchcommittee is appointed is to be held. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1966 Mtg., Bd. Dec. 90

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27.050.3. RI President’s Role in Membership Growth
RI presidents are requested to establish specific, achievable, and measureable goals fororganizing new clubs, and for membership attraction and engagement that can becommunicated to and used by district governors and club presidents. (April 2016 Mtg., Bd.
Dec. 157)
Source: November 2005 Mtg., Bd. Dec. 100; Amended by February 2006 Mtg., Bd. Dec. 137; June 2010 Mtg., Bd. Dec. 182; April
2016 Mtg., Bd. Dec. 157

Cross References
31.040. Committee Appointments

27.060. Annual Theme and Goals
27.060.1. Annual Theme
Rotarians shall present and emphasize only the annual theme at district meetings, in printed
materials and electronic communications, and during “official visits” by RI officers except
those themes used to promote district conferences and Rotary Institutes. (July 2015 Mtg.,
Bd. Dec. 19)
Source: June 1997 Mtg., Bd. Dec. 379; Amended by September 2011 Mtg., Bd. Dec. 34; July 2015 Mtg., Bd. Dec. 19

27.060.2. Annual Goals
It is the prerogative of the president-elect to announce annual goals for the upcoming year.
Continuity is encouraged. The president’s annual goals must be in alignment with the RIStrategic Plan.
RI and TRF goals for each Rotary year will be developed by the RI president-elect incollaboration with the Trustee chair-elect. Continuity with prior year goals is desirable.
The president-elect will announce joint RI/TRF annual goals for the upcoming year, whichshall be reviewed and approved at the first Board meeting in the year preceding his or her
year as president. (October 2019 Mtg., Bd. Dec. 29)
Source: January 1961 Mtg., Bd. Dec. 76; September 2011 Mtg., Bd. Dec. 37; July 2016 Mtg., Bd. Dec. 13; April 2019 Mtg., Bd. Dec.
140

27.070. Staff Support
27.070.1. President’s Support from General Secretary and Senior Managers
The president shall
1) be informed by the general secretary as to the respective roles, functions andresponsibilities of senior staff, present or proposed plans for the management of theirdepartments, and of any changes in the status of their employment;

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in any major RI publications;
3) be informed by the general secretary and/or the chief financial officer, of any significant
changes in the revenues and expenses as set forth in the budget (April 2016 Mtg., Bd. Dec.
157)
Source: May-June 1976 Mtg., Bd. Dec. 234; Amended by April 2016 Mtg., Bd. Dec. 157

27.080. Finances
27.080.1. Review of Payments to President and President-ElectIn order to assure compliance with United States' income tax statutes, the Board shall, in amanner consistent with United States Treasury Regulation Section 53.4958-6, or any
successor regulations that may be in effect from time to time, review any amounts paid tothe president and president-elect, so as to assure that such payments are "reasonable," as thatterm is defined in the regulation. This matter shall be reviewed annually at the Board’s final
meeting of each year, and each time the Board considers changing the amount of any
payments.
The president and president-elect, each, shall not participate in either the Executive
Committee's discussion, drafting and approval of its report in regard to this matter as it
pertains to each of them respectively, or in the discussion and adoption of the Executive
Committee's report by the Board as it pertains to each of them respectively. (November
2004 Mtg., Bd. Dec. 58)
Source: June 2001 Mtg., Bd. Dec. 450; Amended by November 2004 Mtg., Bd. Dec. 58

27.080.2. Travel for Club Visits
Districts and clubs which extend invitations to the RI president shall be informed that thefinancial obligations covered by expense allocations in the annual RI budget are: travel
expense to and from the district for the president and partner; travel expenses within the
district for an aide if specifically requested by the president; and personal expenses.
The financial obligations of the clubs and/or districts issuing invitations for visits by thepresident and president-elect are hotel accommodations, surface transportation and meal
expenses. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1981 Mtg., Bd. Dec. 452. Amended by July 1991 Mtg., Bd. Dec. 2

27.080.3. Partners of President, President-elect, President-nominee and General Secretary
to Accompany on Travel
The partner of the president, the partner of the president-elect, the partner of the presidentnominee and the partner of the general secretary are requested to accompany theirrespective partners on Rotary related travel so as to further the corporate purpose ofenhancing the family image of Rotary, cultivating fellowship with and among Rotarians,
as well as their partners, assisting in fund development efforts on behalf of The RotaryFoundation, gaining additional publicity for Rotary and its programs in local media,

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conveying Rotary’s commitment to family, encouraging involvement of partners in Rotary
and appealing to Rotarians of both genders. Such partner travel shall be funded if it has abona fide business purpose for Rotary International and when accompanied by proper
business documentation. The General Secretary shall develop a procedure to ensurecompliance with this policy. (September 2020 Mtg., Bd. Dec. 25)
Source: January 2010 Mtg., Bd. Dec. 167; Amended by January 2012 Mtg., Bd. Dec. 160; September 2020 Mtg., Bd. Dec. 25

27.080.4. Payment of Expenses by RI of an Adult Member of the President’s Family If
There Is No Partner
In all instances where payment is authorized for the expenses of the president and partner
and the president has no partner, payment is then authorized for an adult member of thepresident’s family at the discretion of the president. (June 1998 Mtg., Bd. Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 10

27.080.5. Payment of Expenses of the Families of the President and the President-elect for
Travel to the International Convention
RI will pay the expenses – that is, round trip economy airfare (business class airfare forany parents of the president or president-elect), per diem costs for hotel and meals, and feesfor general registration and other Convention-related functions – incurred by the president
and president-elect in bringing members from each of their immediate families to theconvention – provided that the expenses of no more than twenty such members are paid by
RI over a two year period for family members of the same officer serving first as presidentelect and then as president at two consecutive Conventions. This cost shall not be part ofthe convention budget. Immediate family includes only the parents, grandparents, children,
step-children, grandchildren, step-grandchildren, nieces, nephews, and siblings, and thepartners of each, of the president, president-elect and their respective partners. The
president and president-elect shall provide the list of persons for whom expenses are to be
paid to the general secretary, who shall confirm eligibility hereunder. The expenses include
any taxes payable by the recipient with respect to the costs reimbursed in this section (taxrate not to exceed 46% of the above listed items). (January 2021 Mtg., Bd. Dec. 103)
Source: November 1990 Mtg., Bd. Dec. 190; November 1999 Mtg., Bd. Dec. 197; November 2002 Mtg., Bd. Dec. 176; June 2005
Mtg., Bd. Dec. 330; Amended by November 1991 Mtg., Bd. Dec. 154; February 1995 Mtg., Bd. Dec. 199; April 2016 Mtg., Bd. Dec.
157; January 2021 Mtg., Bd. Dec. 103

27.080.6. Compensation to Family Members of “Disqualified Persons”
The general secretary shall review annually the compensation of any family members
related to individuals identified as “disqualified persons,” defined as president, presidentelect, general secretary, deputy general secretary, all general managers, and chief
investment officer, as required by law. (January 2018 Mtg., Bd. Dec. 73)
Source: September 2017 Mtg., Bd. Dec. 31

27.080.7. Expenditures Exceeding Operating Budgets
Any proposed expenditure exceeding the president’s, president-elect’s, and presidentnominee’s operating budgets must be approved in advance by the Board’s Executive
Committee and subsequently reported to the Board. (October 2019 Mtg., Bd. Dec. 29)
Source: April 2019 Mtg., Bd. Dec. 140

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27.090. President’s Advisory Committee
The president may select a small advisory committee of independent highly experienced Rotarians,
which may consist of or include past presidents, to provide counsel to the president. (May 2003
Mtg., Bd. Dec. 325)
Source: June 2001 Mtg., Bd. Dec. 317; Amended by May 2003 Mtg., Bd. Dec. 325

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Article 28. RI Board of Directors
28.005.
28.010.
28.020.
28.030.
28.040.
28.050.
28.060.
28.070.
28.080.
28.090.
28.100.
28.110.

Policies Relating to the Board
Selection Methods for Directors
Orientation and Governance Training
Meetings
RI Board of Directors Job Description
Appeals of Board Action
Partner Training and Attendance at Rotary Meetings
Relationship Between Directors and Governors
Relationship Between Directors and Regional Leaders
Conflict of Interest Policy
Code of Ethics
Indemnification of RI Directors and Officers

28.005. Policies Relating to the Board
The Board has adopted the following policies governing its work. These policies should be
reviewed annually at the Board’s first meeting.
A. The Role of the Board of Directors of RI
The Constitution and Bylaws of RI place certain duties and responsibilities on the Board, and givethe Board certain powers to carry out those duties and responsibilities:
The affairs and funds of RI, shall be under the direction and control of the Board, in conformity withthe constitution and bylaws and the Illinois General Not-for-Profit Corporation Act of 1986, and any
amendments thereto. (RI Constitution, art. 6, sec. 2).
The Rotary International Board of Directors shall be responsible for doing whatever may benecessary for:••••the furtherance of the purposes of Rotary International
the attainment of the Object of Rotary
the study and teaching of its fundamentals
the preservation of its ideals, its ethics, and its unique features of organization and its extension
throughout the world

Article 3 of the RI Constitution provides that the purposes of RI are:a. to support the clubs and districts of RI in their pursuit of programs and activities that promote
the Object of Rotary;b. to encourage, promote, extend and supervise Rotary through the world;c. to coordinate and general direct the activities of RI.
To fulfill these purposes, the Board shall adopt a strategic plan, oversee its implementation in eachzone, and report on the plan’s progress at each Council on Legislation. (RI Bylaws section 5.010.3.)
The Board shall review the strategic plan regularly.

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The Board is responsible for:(a) establishing policy for the organization;(b) evaluating implementation of policy by the general secretary;(c) exercising general control and supervision over all officers, officers-elect, and officers-nominee,
and committees of Rotary International. (RI Bylaws section 5.010.2.)(d) exercising other powers conferred by the constitution, by the bylaws, and the Illinois General
Not-for-Profit Corporation Act of 1986, and their amendments. (RI Bylaws section 5.010.2.)
The Board elects the general secretary. (RI Bylaws section 6.040.)
The administration of clubs shall be under general supervision of the Board. (RI Constitution, Article
8, Section 2.) (October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9; June 2013 Mtg., Bd. Dec. 196; July 2013 Mtg., Bd. Dec. 11; October 2019 Mtg., Bd. Dec. 30

B. Duties and Responsibilities of the Board
1. The Board functions as a policy maker for the association. While the Council on Legislation andCouncil on Resolutions act as legislative arms of the association, it is the Board that develops
and establishes new policy, reviews existing policy, and modifies policy where appropriate.
2. The Board functions as the program planning body for the association. It establishes goals andobjectives—both short-range and long-range—and it considers proposals for new programs orchanges in current programs. It may establish new programs, review existing programs, or may
discontinue programs that have served their purpose or are no longer viable.
3. The Board controls the finances and adopts the annual budget of the association (with per capita
dues being determined by the Council on Legislation).
4. The Board promotes and advocates for the ideals and programs of Rotary. It has a responsibility
for promoting and extending the fundamental ideals and object of the association and gaining
acceptance for its programs.
5. The Board and its individual members motivate RI officers and committees, member clubs, andRotarians in furtherance of Rotary’s goals and priorities.
6. The Board identifies problems or trends in Rotary that may warrant Board action. (October 2019
Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9; April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 30

C. The Board of Directors and the Legislative Process of RI
As provided in the RI Bylaws, the RI President, President-elect, and one other RI Director are nonvoting members of the Councils. A director cannot serve at a Council as the representative of the
clubs of his or her district. A director's primary responsibility is as a member of the Board (seesection 59.030.1.).

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1. The Board may establish a position or organize members of the Board to speak in the Council onbehalf of the Board, for or against pending legislation or resolutions, when:a. items of proposed legislation or resolutions are offered by the Boardb. items are offered by others on matters that the Board considers to be of importance to theorganization.
2. Director participation in Council deliberations will be on behalf of the Board, not a reflection ofindividual views. Moreover,a. if the chair of the Council on Legislation or Council on Resolutions feels that an item of
proposed legislation or resolution from the Board requires clarification, the president may
designate a director to speak on the Board’s behalf;b. in the event a criticism of the Board is made during a session of the Council on Legislation orCouncil on Resolutions, the Board may reply to such criticism through a designatedspokesperson;c. in the event the Board withdraws its proposal from consideration by a Council, an explanationof the Board's reasons for such withdrawal may be provided by a designated spokesperson.
3. With respect to proposed legislation or resolutions offered by the Board at the instruction of aCouncil, the Board shall make clear that it is offering such proposed legislation or resolutions
in compliance with such instruction. (October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9; Amended by May 2003 Mtg., Bd. Dec. 325; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec.
30

D. Criteria for Items Coming to the Board
The RI Board’s primary role is to establish Rotary policy and to evaluate the generalsecretary’s implementation of this policy. The general secretary shall be responsible for policy
implementation, management, and administration.
The Board functions most effectively when it is able to devote its time and attention to policy andprogram matters for the association, not on administrative matters or matters where authority has
been delegated to the general secretary.
1. Items for consideration by the Board may come from the following sources:
a. Individual Rotary clubs (by petition)b. Rotary District Conferencesc. Rotary institutes for present, past, and incoming officers of RI
d. Councils on Legislation or Councils on Resolutions
e. RI committees
f. Trustees of The Rotary Foundation
g. General Council of RIBI
h. Current RI general officers, including the general secretary
i. Current RI officers

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j. Past RI general officers
k. Any committee of the Board
Individual Rotarians may not submit items for Board meeting agendas.
2. The Board considers items based on written presentations and background statements, as provided
in an advance memorandum. Except in cases where the president determines that a personalpresentation will be beneficial to the Board's consideration of a matter, the Board does not receive
groups or individuals who wish to appear personally before the Board.
3. Items for which the president, the Executive Committee, or the general secretary is authorized toact on the Board’s behalf shall be reported to the Board.
4. Items included on the Board’s agenda shall be limited to those that involve or relate to:a. duties and responsibilities placed on the Board by statute and that have not been delegated toothers by the Boardb. establishing modifying or terminating policyc. strategic planningd. establishing, modifying, or terminating an RI program
e. reviewing and approving the budget and authorizing budget variances
f. a change in RI policy, procedures, or programs that would require Council action
g. programs and expenditures of The Rotary Foundationh. reviewing Committee reports
i. reviewing the finances of the association
j. considering matters brought to the Board’s attention by the general secretary
5. All matters of an administrative nature shall be referred to the general secretary for attention and,as needed, for decision.
6. Program proposals from clubs or individuals requiring Board approval should be referred toappropriate advisory committees for the Board’s consideration. (October 2019 Mtg., Bd. Dec.
30)
Source: July 1999 Mtg., Bd. Dec. 9; Amended by November 2002 Mtg., Bd. Dec. 61; November 2004 Mtg., Bd. Dec. 58; May 2011 Mtg., Bd. Dec.
191; July 2011 Mtg., Bd. Dec. 8; July 2013 Mtg., Bd. Dec. 11; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 30

E. Decisions Made by the Board of Directors
In the consideration of any item before the Board, RI Directors may express personal opinions on
the matter but once a decision is adopted by the Board, the decision is to be deemed, reported, anddiscussed as a decision of the entire Board. The vote and discussion of the item shall remain strictly
confidential. Staff attending the Board meeting shall also maintain confidentiality as above. A
director, however, may have his or her negative vote recorded in the minutes upon request.
The Board shall use electronic voting on all substantive items on its agenda. Any director candemand an electronic vote on any item without requiring a second or debate.

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All decisions, unless specified otherwise, take effect immediately upon the adjournment of themeeting. (October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9; Amended by October 2019 Mtg., Bd. Dec. 30

F. Consent Items at Board Meetings
At each meeting of the Board for which an advance memorandum is prepared and which includes alisting of items for consideration at the meeting, the Board may take action on one or more agenda
items by general consent, i.e., by agreeing to a draft decision without general discussion on an item.
Adopting items on consent allows the Board to spend more time discussing strategic andtransformative topics. Consent items are typically administrative or non-controversial items that canbe adopted without full Board discussion.
Shortly before each meeting, the Board will be sent a list of agenda items suggested for adoption on
the first consent list. Concerns about any item on consent should first be directed to the staff who
drafted the item to see if the concern can be answered (staff contact information is provided on eachitem). If the director still has concerns or questions about the item on consent or would like the Board
to discuss the issue, the item can be removed from the list by the director for full discussion anddecision by the Board.
The Board may also consider a second list of consent items from recommended draft decisions fromthe Board’s Committees. Any director may ask to have one or more of the recommended decisions
removed from the list for full discussion and decision by the Board. (October 2019 Mtg., Bd. Dec.
30)
Source: July 1999 Mtg., Bd. Dec. 9; Amended by October 2019 Mtg., Bd. Dec. 30

G. Board Agenda Procedures
1. On the agenda at each meeting, is an item for the Board to review the draft agenda for its next
meeting. Approximately eight weeks before a Board meeting, Corporate Governance staff will
send the Board a revised draft agenda that includes any newly added items since the Board’s early
review. At this time, directors have an opportunity to request new items be added to the agenda.
Agenda items may be suggested by individual directors, the general secretary, and any groupor individual listed under paragraph D.1. of Rotary Code section 28.005. A director may place
an item on the agenda during the course of a meeting if the matter is of an urgent nature andcannot wait until the Board’s next meeting. Such items will be considered during the meetingat the discretion of the chair.
2. All items presented for RI Board consideration which have any financial impact on RI capitalor operating budgets will be submitted to Corporate Finance and Planning for analysis of that
impact. (see section 68.010.5.)
3. The general secretary shall establish a deadline for the submission of Board agenda items. The
advance memorandum will be made available via Board governance software to each director
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reason could not be prepared earlier but will be provided as soon as they can be available or at
the time of the meeting.
4. The president shall refer all items for the Board’s consideration to the Administration, Programs,
or Executive Committee of the Board, provided that the president may direct that an item beconsidered only by the full Board. These committees shall function in accordance with section
28.030.4. A Board meeting committee shall make every effort to finish its consideration of its
assigned items within the specified time period; items not considered by that time shall go to thefull Board without a committee recommendation.
5. The committees shall recommend a draft decision for each item for the Board’s consideration.
If the recommendation of the committee is less than unanimous, the recommendation shallstate the vote of the committee.
6. The president, in consultation with the general secretary, shall establish the order of considerationof agenda items.
7. A director’s primary responsibility is to his or her own committee. However, he or she isencouraged to attend other committee meetings when his or her interest or expertise on aparticular subject would assist the committee in its deliberations. (October 2019 Mtg., Bd. Dec.
30)
Source: July 1999 Mtg., Bd. Dec. 9; Amended by August 1999 Mtg., Bd. Dec. 37; February 2000 Mtg., Bd. Dec. 275; June 2002 Mtg., Bd. Dec.
247; November 2002 Mtg., Bd. Dec. 61; November 2004 Mtg., Bd. Dec. 37; November 2005 Mtg., Bd. Dec. 41; July 2006 Mtg., Bd. Dec. 10; June2008 Mtg., Bd. Dec. 227; November 2010 Mtg., Bd. Dec. 32; January 2012 Mtg., Bd. Dec. 158; October 2013 Mtg., Bd. Dec. 30; April 2016 Mtg.,
Bd. Dec. 157; June 2017 Mtg., Bd. Dec. 149; October 2019 Mtg., Bd. Dec. 30

28.010. Selection Methods for Directors
28.010.1. Declaration of Duties and Responsibilities of RI Directors
Each candidate for director, and conveners of director nominating committees, shall be
provided with a summary of the duties and responsibilities of Directors as set out in the RI
Bylaws and in the Rotary Code of Policies. The prescribed form used in suggesting
candidates for director shall include a signed declaration by the candidate that he or she
has read, understands, and is willing to comply with such duties and responsibilities as they
may be amended from time to time. (February 2002 Mtg., Bd. Dec. 164)
Source: June 2001 Mtg., Bd. Dec. 318; Amended by November 2001 Mtg., Bd. Dec. 53

28.010.2. No Eligible Past Governor Available to Serve on Nominating Committee
Where there is no past governor available for election in a district who meets thequalifications provided in RI Bylaws section 11.020.3., a past governor who is nototherwise ineligible for membership on the committee may serve if the current governor
certifies to the general secretary in writing that there are no past governors available forelection from that district who meet the qualifications of RI Bylaws section 11.020.3.
(November 2001 Mtg., Bd. Dec. 45)
Source: June 2001 Mtg., Bd. Dec. 313

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28.010.3. Submission of Names for Membership on Director Nominating Committees
Notwithstanding RI Bylaws section 11.020.6., the RI Bylaws deadline of 1 June forsubmission of names for membership on the director nominating committee is firm. Any
individual whose name is submitted by a governor after that deadline (except as provided
in RI Bylaws section 11.020.8.) may not serve as a member of the director nominating
committee. (September 2011 Mtg., Bd. Dec. 34)
Source: November 2009 Mtg., Bd. Dec. 38; Amended by September 2011 Mtg., Bd. Dec. 34

28.010.4. Expenses of Nominating Committee for Director
The general secretary shall budget US$1,500 for each convener of a director nominating
committee, which may be used to offset costs of meeting room rental, coffee breaks, andone meal for the committee during its meeting, as well as for out-of-pocket postage,
copying, telephone and miscellaneous expenses incurred in making arrangements for thecommittee meeting, and which may be reimbursed upon submission of an expense reportform.
RI will not reimburse the expenses of nominating committee members other than theconvener. Each district is encouraged to meet expenses of nominating committee members.
(November 2007 Mtg., Bd. Dec. 52)
Source: July 1998 Mtg., Bd. Dec. 16; November 2002 Mtg., Bd. Dec. 57; Amended by November 2007 Mtg., Bd. Dec. 52

28.010.5. Guidelines for the Functioning of the Nominating Committee for Director
A. Prior to the Meeting
1. The convener shall make the necessary arrangements for the committee to meet at thetime (which shall be between 15 September and 15 October, unless otherwise
authorized by the Board) and place decided by the Board of Directors of RI.
2. As soon as possible following the final date (1 September) for receipt by the convenerof forms from clubs submitting the names of suggested candidates for consideration by
the nominating committee, the convener shall send to the other members of thecommittee copies of the suggestion forms filed with the convener.
3. There should be no other communication or exchange of information between membersof the committee regarding a suggested candidate, prior to the meeting of the committee.
4.

Prior to the time of the meeting, members of the committee, in reviewing thequalifications of a suggested candidate, should consider only the information provided
in the official suggestion form. So that candidates may be considered on an equal basis,the nominating committee, and the individual members of the committee, should nottake into consideration supplementary brochures, circulars, statements, etc., which may
be attached to the official suggestion form or otherwise received by the members of thecommittee.

5.

In person interviews of all candidates are required; however, in the event that
extenuating circumstances arise (such as sudden illness or a death in the family) that

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prevent a candidate from appearing in person before the committee, the committee shallmake every effort to interview the affected candidate electronically. Any candidate
who is not interviewed may not be selected by the committee.
6. The committee shall ensure that each candidate is asked the same questions and eachinterview is allowed the same amount of time. The committee shall also ensure that allinterviews are conducted on the same day or on consecutive days if required by the
number of candidates and at the same location, which shall be conveniently locatedwithin the zone.
B. The Meeting
1. After the convener has called the meeting to order and reviewed the responsibility of
the committee and the work at hand, the first order of business should be the selectionof a chair from among the members of the committee. The election of the chair shallbe conducted by secret ballot. Each member of the committee shall cast one vote forthe chair. The convener and an assistant appointed by the convener shall count thevotes and announce the results. If a majority of votes is not received by any memberof the committee, a second ballot between the top two vote-getters shall be held. It
shall be the duty of the committee chair to ensure that the following criteria arecarefully observed and adhered to by the committee.
2. Before the committee begins its deliberations, the chair shall inquire whether any
member of the committee has been contacted by or on behalf of any candidate, or isaware of any effort to influence members of the nominating committee, either directly
or indirectly, and, if so, to bring these to the attention of committee at this time. The
chair shall at this time ask all committee members to review and sign a written
disclosure statement documenting any attempt to influence members of the committee.
Further, the declaration is to include a pledge not to discuss any information onwhat occurred during the nominating committee meeting. Any member of thecommittee who is later found to have failed to properly report campaigning orelectioneering activity on behalf of a candidate may be subject to penalties imposed by
the RI Board that include removal of past district governor status, and banning theindividual from any future appointments to serve on RI committees. Such finding by
the Board must be within three years of the committee meeting.
3. No one is to be in attendance during the meeting of the committee other than the duly
elected members of the nominating committee and any interpreters needed for membersof the committee.
4. The questions to be asked each candidate shall be developed with the entire committee
present at the beginning of the meeting.
5. The committee shall conduct interviews of between 30 and 60 minutes with each of
the candidates. The chair shall appoint a timekeeper during the interview process.
6. Following the interviews, but before conducting a ballot, the committee should
thoroughly review the qualifications of each candidate. Committee members areencouraged to share their personal knowledge of candidates with one another. The

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chair, or a committee member appointed by the chair, may contact a candidate toascertain correct information concerning the candidate's qualifications. No member ofthe committee should leave the room once the committee has started the deliberation
process until the nominee has been selected.
7. The committee should strive to select the best qualified candidate, and consider using
the following in selecting its candidate:a. The Qualifications, Primary Duties and Responsibilities contained in RI Director
Job Description
b. The questions developed by the RI Board to be used that year by the Nominating
Committee for RI President in selecting its candidatec. The candidate’s vision and goals for Rotaryd. How the candidate’s skills, competencies, and experience could bring specific or
unique talents to the RI Board
8. Following the discussion of all of the candidates, the chair shall distribute ballots
containing an alphabetical list of candidates and instruct each member of the committee
to vote for six candidates. All voting conducted under this paragraph shall be
conducted by secret ballot. The chair and assistant shall tabulate the results andannounce the six highest vote-getters. Each of these candidates shall be discussed
further by the committee, and the chair shall distribute another set of ballots with thenames of all but the remaining candidates crossed out. Each member of the committee
shall be instructed to vote for four candidates. After the chair announces the results ofthis ballot, similar steps shall be followed to reduce the number of candidates to twoand, finally, to one. Notwithstanding the foregoing, a candidate eliminated during aprevious round of balloting may be reconsidered at any point if requested by at least
six members of the committee. Voting must continue until there are two candidates
remaining and one of the final two candidates receives at least at least a 60% majorityof votes, regardless of whether any candidate received a 60% majority of votes in aprevious round of voting. The candidate who finishes second in the final vote shall not
be considered to be an alternate. If there are six or fewer candidates, the voting under
this section shall commence with a vote for the top four candidates if there five or six
candidates, the top two candidates if there are three or four candidates, and the top
candidate if there are two candidates.
9. To select the alternate, each of the five remaining candidates from the initial six who
were selected shall be discussed further by the committee, and the chair shall distribute
another set of ballots with the names of all but the remaining candidates crossed out.
Each member of the committee shall be instructed to vote for four candidates. Afterthe chair announces the results of this ballot, similar steps shall be followed to reduce
the number of candidates to two and, finally, to one. Notwithstanding the foregoing, acandidate eliminated during a previous round of balloting may be reconsidered at any
point if requested by at least six members of the committee. Voting must continue until
there are two candidates remaining and one of the final two candidates receives at least
a 60% majority of votes, regardless of whether any candidate received a 60% majorityof votes in a previous round of voting. If there are fewer than five candidates, thevoting under this section shall commence with a vote for the number of candidates thatis one fewer than the actual number of candidates remaining.

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10. In the event of a tie in voting for the final six, four or two candidates for director oralternate, the candidates involved in the tie shall proceed to the next round of voting. If
there are more than two candidates in the final round of voting and no candidate
receives at least a 60% majority of votes in the initial vote, the lowest vote-getter shallbe removed from further consideration on subsequent ballots until there are only two
candidates remaining.
11. Prior to the adjournment of the meeting of the committee, the chair, on behalf of thecommittee, should contact the candidate selected by the committee to determine that
person's willingness and ability to serve as director of RI if nominated and elected.
C. Subsequent to the Meeting
1. Immediately following the meeting of the committee, the chair shall notify all the
candidates of its selection of the candidate for nomination as director of RI.
2. As soon as possible following the adjournment of the meeting of the committee, thechair shall send to the general secretary the name and address and acceptance of thenominee. The chair shall later file with the general secretary the written report of thecommittee naming its selection of a candidate for nomination as director, including an
indication that the named candidate has been contacted by the committee and has
indicated willingness and ability to serve as director of RI if nominated and elected.
The report should also state that, to the best of the committee's knowledge, the selectedcandidate has not violated RI's rules against campaigning for office and shall confirm
that all members of the committee have signed the written disclosure statement requiredby paragraph B.2. of this policy. The written report of the nominating committee andrequired disclosure statements must be filed with the general secretary no later than tendays following the meeting of the committee.
3. The proposal forms for the candidate selected and the alternate selection and the
proposal forms for the remainder of candidates shall be transmitted to the generalsecretary. The name of the alternate candidate shall otherwise be kept confidential.
4. Members of the committee are not to discuss with anyone their deliberations within thecommittee at any time or reveal the name of the nominee until after all candidates havebeen notified. (September 2020 Mtg., Bd. Dec. 27)
Source: November 1999 Mtg., Bd. Dec. 142; Amended by April 2016 Mtg., Bd. Dec. 157; January 2017 Mtg., Bd. Dec. 91; June 2017
Mtg., Bd. Dec. 156; October 2019 Mtg., Bd. Dec. 29; September 2020 Mtg., Bd. Dec. 23; September 2020 Mtg., Bd. Dec. 27

28.020. Orientation and Governance Training
28.020.1. Director-elect Orientation
During the year before they begin their term of service on the Board, RI Directors shallreceive informative mailings from the Secretariat and receive an orientation, supervised by
the president-elect, or a current director designated by the president-elect, and generalsecretary. Directors-elect shall also attend as observers to meetings of the Board as invited.

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As part of the annual orientation for Directors-elect, information regarding the role andresponsibilities of the Board should be emphasized. The general secretary should include
information regarding the legal and fiduciary responsibilities of members of a non-profit
board, and update Directors as necessary throughout the year.
Each orientation program shall have a session on staff/volunteer roles and expectations anda director’s ethical responsibilities. This session shall be presented by the chair of the
Operations Review Committee, or his/her designee, in conjunction with the generalsecretary or a staff member designated by the general secretary. (June 2017 Mtg., Bd. Dec.
159)
Source: June 1987 Mtg., Bd. Dec. 334; November 1995 Mtg., Bd. Dec. 63; June 2001 Mtg., Bd. Dec. 318; Amended by November
2001 Mtg., Bd. Dec. 53; November 2004 Mtg., Bd. Dec. 47; April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 35; June2017 Mtg., Bd. Dec. 159

28.020.2. Annual Governance Seminar
The Board shall hold an annual governance seminar for directors and directors-elect,
facilitated by an outside governance expert, that will include training on a director’s ethicalresponsibilities as a member of the Board. (September 2017 Mtg., Bd. Dec. 24)
Source: June 2017 Mtg., Bd. Dec. 159

28.030. Meetings
28.030.1. Location of Board Meeting
Board meetings shall be held at the World Headquarters or in the vicinity of the site of theInternational Convention unless there are cost savings that can be achieved by meeting
elsewhere. (April 2019 Mtg., Bd. Dec. 140)
Source: May 1989 Mtg., Bd. Dec. 363. See also May 2000 Mtg., Bd. Dec. 458; August 2000 Mtg., Bd. Dec. 43; April 2019 Mtg., Bd.
Dec. 14028.030.2. Dates and Places of Board Meetings
The Board shall meet as follows:- Immediately after the International Convention- October- January (immediately before or after the International Assembly)- April- One day immediately before the International Convention
The Board shall review and determine the specific dates and places of meetings of theBoard annually at its first meeting preceding the Rotary year in which the meetings will beheld. (April 2019 Mtg., Bd. Dec. 140)
Source: February 2000 Mtg., Bd. Dec. 267; Amended by May 2011 Mtg., Bd. Dec. 187; April 2019 Mtg., Bd. Dec. 140

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28.030.3. Observers at RI Board Meetings
The president is requested to appoint a Rotaract representative to attend Board meetings as
an observer. (June 2021 Mtg., Bd. Dec. 177)
Source: April 2021 Mtg., Bd. Dec, 142

28.030.4. Extension of Board Meeting Preceding the Council on Legislation
The October Board meeting in the year preceding the Council on Legislation may be
extended as necessary for the following purposes:
1) To confer with the Council chair about the physical arrangements and the procedural
aspects of the Council on Legislation
2) To review all proposed legislation pursuant to Section 7.070. of the RI Bylaws
3) To consider the recommendations of the Constitution and Bylaws Committee and theBoard Council on Legislation Advisory Committee
4) To begin orientation and training before the Council on Legislation with the Board
Advisor. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by February 2006 Mtg., Bd. Dec. 148; June 2007 Mtg., Bd. Dec. 226; October
2015 Mtg., Bd. Dec. 47; September 2016 Mtg., Bd. Dec. 28

28.030.5. Prior Review of Board Items By Committee
The Administration, Programs, and Executive Committee of the Board shall consider all
items referred to it by the president in accordance with section 28.005. G. 5. and 6.
A Board committee shall make every effort to finish its consideration of its assigned items
within the specified time period. Items not considered by that time shall go to the full
Board without a committee recommendation.
After completing their committee work, Directors are encouraged to attend other Board
committee meetings as observers.
Unless there is a matter deserving extended consideration by all, or unless a director has
some information which such director is reasonably certain was not available to thecommittee during its consideration of the matter, Directors should normally be content witha brief discussion of items that have already been fully considered by a committee of theirpeers. (January 2012 Mtg., Bd. Dec. 158)
Source: January-February 1989 Mtg., Bd. Dec. 168; Amended by November 2002 Mtg., Bd. Dec. 61; June 2008 Mtg., Bd. Dec. 227;
January 2012 Mtg., Bd. Dec. 158

28.030.6. Parliamentary Procedures for Board Meetings
The Board has adopted the following parliamentary procedures for the conduct of its
meetings. The current edition of Robert’s Rules of Order Newly Revised shall be theBoard’s parliamentary authority on matters not addressed below:

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Simplified Chart of Parliamentary Motions
MotionRequires Second Debatable Amendable
Adjourn
Yes
No
No
RecessYes
No
Yes
Close Debate
Yes
No
No
MotionRequires Second Debatable Amendable
Defer (or Postpone
Yes
Yes
Yes
Definitely)
Refer to Committee
Yes
Yes
Yes
Amend the Amendment
Yes
Yes
No
Amend or Substitute
Yes
Yes
Yes
Withdraw (or Postpone
Indefinitely)
Yes
Yes
No
Main Motion
Yes
Yes
Yes
Reconsider
Yes
Yes
No
RescindYes
Yes
Yes
Motions Dealing with the General Conduct of the Meeting
No Order of Precedence
Parliamentary Inquiry
No
No
No
Point of OrderNo
No
No
Withdraw or Modify a Motion No
No
No
Divide the Motion
No
No
Yes
(November 2002 Mtg., Bd. Dec. 55)

155

Vote
Majority
Majority
2/3
Vote
Majority
Majority
Majority
Majority
Majority
Majority
Majority
Majority

None
None
Majority
Majority

Source: November 1999 Mtg., Bd. Dec. 137; November 2002 Mtg., Bd. Dec. 55

28.030.7. Electronic Voting
The Board shall use electronic voting on all substantive items on its agenda. Any director
can demand an electronic vote on any item without requiring a second or debate.
(September 2017 Mtg., Bd. Dec. 24)
Source: June 2017 Mtg., Bd. Dec. 159

28.030.8. Board Interaction with Staff
The President is requested to schedule an annual social event with directors and senior staff
that will provide an opportunity for increasing fellowship and fostering positive working
relationships. Such event should be scheduled during a Board retreat, in connection with
Board governance training, or before or during a regularly-scheduled Board meeting, orother time designated by the President.
Directors should consult the appropriate Senior Manager before bringing to the Secretariat
staff new projects or requests for information or assistance. This procedure will maintainstaff priorities, responsibilities and accountability. However, this procedure is notnecessary when a regular working relationship on a similar matter has been previously
established between a director and a staff member. A director may use the Corporate
Governance area to convey the new request to a senior manager. (September 2017 Mtg.,
Bd. Dec. 30)
Source: March 1990 Mtg., Bd. Dec. 136; Amended by October 2013 Mtg., Bd. Dec. 30; September 2017 Mtg., Bd. Dec. 30

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28.030.9. Post-Board Meeting Activities
The general secretary shall ensure that all decisions taken by the Board at its meetings are
distributed to Directors for confirmation following the adjournment of the meeting. The
general secretary shall provide printed minutes of Board meetings within 60 days following
each meeting of the Board. Appendices to the minutes shall be filed only with the official
copy of the minutes only if the decision of the Board to which such appendix relates
specifically states that such appendix is to be filed only with the official copy of the minutes.
(April 2016 Mtg., Bd. Dec. 157)
Source: February-March 1983 Mtg., Bd. Dec. 282; June 1998 Mtg., Bd. Dec. 404; November 1999 Mtg., Bd. Dec. 120; Amended byJune 2007 Mtg., Bd. Dec. 226; April 2016 Mtg., Bd. Dec. 157

28.030.10. Effective Date of Board Decisions
Board decisions shall become effective immediately upon adjournment of each Board
meeting, with the exception of the first meeting of the Board, decisions from which are
effective on or after 1 July. (February 1999 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 404

28.030.11. Board Minutes on RI Website
Board minutes shall be placed on the RI website within 60 days of the meeting, except for
those appendices that are designated “to be filed only with the official copy of the minutes,”
which shall be made available to Rotarians upon request, in accordance with RI Bylaws
section 5.020. Minutes posted prior to their approval by the Board shall contain notice thatthe minutes are in draft form only, subject to approval by the Board. (June 2007 Mtg., Bd.
Dec. 226)
Source: November 2006 Mtg., Bd. Dec. 70; Amended by June 2007 Mtg., Bd. Dec. 226

Cross References
69.040.2. Reimbursement of Partner Expenses at Board Meetings
28.040. RI Board of Directors Job Description
The RI director job description shall be distributed to candidates and nominating committees for
RI director.
Primary Duties and Responsibilities:
1. Conform with duties outlined in RI’s constitutional documents and the Board’s Code of Policies
2. Prepare for, attend, and participate in Board meetings
3. Actively advocate for and promote the Rotary International Strategic Plan
4.

Prepare for, attend, and participate in the annual International Assembly, director-electorientation, Board governance training, other preparatory meetings, and International
Convention in the year before and during service on the Board

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5. Prepare for and attend the Council on Legislation (if occurring during the director’s term), andbe willing to speak on behalf of the Board at the Council
6. Travel on behalf of or at the request of the RI president and represent the president at Rotaryfunctions, as assigned
7. Act as spokesperson with media on behalf of RI and its Foundation
8. Motivate the leaders of the association, its officers, committees, member clubs and Rotarians
9. Visit districts at the request of the governor and within the limit of the allocated budget in the
director’s respective zone(s) to further the ideals of Rotary, and communicate regularly withgovernors in their zones
10. Convene an annual Rotary Institute(s) in director’s respective zone(s) as requested by thepresident, and oversee all preparations for such meetings
11. Prepare for and serve on Board and other committees as assigned by the president.
12. Act as liaison to RI and/or Foundation committees as assigned by the president and prepare
for and attend meetings
13. Collaborate with other Board members to set policy, strategic direction and vision for Rotary
14. Follow RI’s “Conflict of Interest Policy,” “Code of Ethics,” “Harassment-free Environment at
Meetings, Events, or Activities,” and RI’s policy on expense reimbursements for directors
15. Fulfill all the legal obligations of a director of an Illinois not-for-profit corporation
16. Contribute to the effective operation of the RI Board by:a. Establishing strong, collaborative, and mutually respectful relationships and teamapproaches with RI staff and other volunteers including officers, leaders, andrepresentatives of the organization, trustees, regional leaders, and district officers
b. Hiring, conducting an annual performance review, and setting the compensation of theGeneral Secretaryc. Providing oversight and prudent use of all assets of RI and TRF, including financial,facilities, people and goodwill
d. Approving annual budget, audit reports, and other significant business matterse. Partnering with the General Secretary and other directors to ensure that board decisions are
implemented while respecting the general secretary’s authority to manage the day-to-day
operations of the Secretariat
17. Perform other duties as assigned by the President or the Board

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Board Terms/participation
There are 17 Rotary International directors who are elected to serve two-year terms. Directors are
expected to attend and participate in four board meetings annually, normally held at the World
Headquarters in Evanston, Illinois, USA or in the vicinity of the annual international convention
or the international assembly. Directors are also expected to attend an orientation program while
directors-elect, and attend up to two Board meetings as observers. Directors are not eligible to bereelected. Directors serve without compensation.
Qualifications
A candidate for the office of director of RI shall have served a full term as a governor prior tobeing proposed as a candidate (except where service for less than a full term may be determinedby the board to satisfy the intent of this provision) with at least three years of time having elapsed
since service as a governor. Such candidate shall also have attended at least two institutes and one
convention in the 36-month period prior to being proposed.
This is an extraordinary opportunity for an individual who is passionate about Rotary’s mission
and who has a track record of organizational leadership. Selected Board Members should haveachieved leadership stature in business, government, philanthropy, or the nonprofit sector. His/heraccomplishments will allow him/her to work collaboratively with other well-qualified, highperforming board members.
Ideal candidates should have the following qualifications:a) Professional experience with significant executive leadership accomplishments in business,government, philanthropy, or the nonprofit sectorb) Commitment to and understanding of Rotary’s members and beneficiariesc) Diplomatic skills and a natural affinity for cultivating relationships and building consensus
among diverse individualsd) Personal qualities of integrity, credibility, and a passion for improving rotarye) Knowledge of rotary international and the rotary foundation programs, finances, operations andadministrationf) Experience in serving on other governing bodies with specific focus on non-profit or charitable
aimsg) Strong collaboration and negotiation skillsh) Effective communication skills (both verbal and written)i) Ability to translate the organizational vision into an effective action plan in the zone from which
the director is elected.

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159j) Ability to work collaboratively with predecessors and successors. (April 2020 Mtg., Bd. Dec.
129)
Source: April 2016 Mtg., Bd. Dec. 164; Amended by June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 161; Amended by April 2020 Mtg.,
Bd. Dec. 129

28.050. Appeals of Board Action
In accordance with section 5.030. of the RI Bylaws, except when received within three months ofthe next regularly scheduled Council on Legislation, action by the Board shall be subject only toappeal through a ballot-by-mail submitted to the district Council representatives as follows.
(September 2016 Mtg., Bd. Dec. 28)
Source: June 2008 Mtg., Bd. Dec. 239; Amended by September 2016 Mtg., Bd. Dec. 28

28.050.1. Multiple Appeals
Where there are multiple appeals of the same decision, the club whose appeal is received
first by any office of the Secretariat shall be considered the appellant and all subsequentappeals received shall be regarded as concurrences. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.2. Withdrawal of Appeal or Concurrence
An appeal that is later withdrawn will be considered invalid. A concurrence that is later
withdrawn by a club will not count toward the number of concurrences required. If thewithdrawal of a concurrence results in there not being sufficient concurrences, the appeal
will be considered invalid. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.3. Delivery of Appeal
Appeals and concurrences must be delivered in writing to the general secretary (or to oneof the Secretariat locations) and be received no later than the day of the deadline. (June2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.4. Position Statements
Upon receipt of a valid appeal and concurrences, the appellant and RI Board will be
provided an opportunity to have a position statement sent out on their behalf. A deadline
for submitting such statements will be set by the general secretary such as to allow theparties a reasonable amount of time to draft the position statements but also provide
sufficient time for the statements to be translated and copied for distribution. Statements
shall be limited to approximately 300 words. The first party to file an appeal shall be given
the first option to draft a statement in support of its appeal. If it declines, this option shallpass to the second club to file the appeal, if any, and so on. The President may appoint aboard member or committee to act on behalf of the Board to draft the statement opposing
the appeal. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

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28.050.5. Failure to Provide Position Statement
If the appellant fails to provide a statement by the deadline, the Board’s statement shall besent together with a statement indicating that both parties were given an opportunity toprovide position statements. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.6. Ballot
Upon receipt of the position statements, but in any event within 90 days of receipt of theappeal and concurrences, the general secretary shall prepare and mail a ballot in accordancewith RI Bylaws section 5.030. together with a notice that all ballots must be returned to thegeneral secretary at the world headquarters of the Secretariat within 45 days of mailing.
(June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.7. Translation of Documents and Ballot
The general secretary shall provide translated versions of all position statements and ballots
in all the languages used by RI for essential club and district information. (June 2008 Mtg.,
Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.8. Voting Eligibility
The district council representatives eligible to vote pursuant to RI Bylaws section 5.030.
shall be the current representatives of the Council. If the district’s representative no longer
possesses the qualifications of voting members of the Council as set forth in the RI Bylaws,
then the current alternate representative will become the representative.
Where neither the representative nor the alternate representative are able to serve, thegovernor shall appoint a Rotarian in the district who meets the qualifications for a Council
representative. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2008 Mtg., Bd. Dec. 239; Amended by September 2016 Mtg., Bd. Dec. 28

28.050.9. Posting Ballot Information
Notice of the appeal and the position statements shall be posted to the governor extranetsite to allow governors to notify RI in the event that a representative does not receive thenotice or is no longer available to represent the district. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.10. Voting Rights
Each district is entitled to one vote. A majority of votes eligible to be cast is required tooverturn a board decision. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

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28.050.11. Balloting Committee
A balloting committee shall be appointed by the President to meet at a designated time andplace to examine and count the ballots. Scanned ballots may be considered in lieu of theactual ballots. The balloting committee shall certify its report of the results to the generalsecretary within five days thereafter. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.12. Appeals to the Council on Legislation
The procedure for appeals required to be submitted to the next regularly scheduled meetingof the Council on Legislation shall be adopted by the Council for such purposes. (June2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.13. Other Issues
Any issues not covered by the appeals process outlined above shall be decided by the
President. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.060. Partner Training and Attendance at Rotary Meetings
Partners of Directors must be informed of current developments in the international association,
including the operations of the Secretariat, and therefore, the general secretary is requested todevelop a program for directors’ partners who attend Board meetings in Evanston which includes,
but is not limited to, instructional sessions, seminars, public service programs, and presentations
from senior managers and other relevant staff as determined by the general secretary regarding
developments in Rotary programming, events, meetings and Secretariat operations, which
programs should constitute a substantial portion of the partner’s activities at such meetings. Where
such partners do not attend such sessions, the general secretary is requested to treat the travel
expenses of such partners as personal expenses. (June 2005 Mtg., Bd. Dec. 337)
Source: August 1999 Mtg., Bd. Dec. 52; Amended by June 2005 Mtg., Bd. Dec. 337

Cross References
57.120. Role of Paid Official Participants and Partners at the International Convention
59.030.1. Board of Directors Role at Council on Legislation

28.070. Relationship Between Directors and Governors
Directors represent all clubs in the administration of Rotary. Governors are under the generalsupervision of only the Board. Directors are resources to district leaders. Governors may consult
informally with appropriate Directors about such matters as interpretation of Board action, serious
district or inter-district problems or possible future formal communication to the Board. (April
2020 Mtg., Bd. Dec. 129)
Source: February 1981 Mtg., Bd. Dec. 267; Amended by April 2020 Mtg., Bd. Dec. 129

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28.080. Relationship Between Directors and Regional Leaders
Directors’ responsibilities to their regional leader team include but are not limited to:‒ Identify and recommend eligible and effective candidates to serve in these roles (including any
necessary replacements), monitor individual regional leader performance towards goals and mentor
as appropriate‒‒‒

Meet regularly with regional leader team(s) to develop and implement regional strategies in supportof Rotary’s Strategic Plan
Encourage district leaders to use the regional leader team members at their events, to address
challenges, and help identify growth opportunities.
Advise on regional leader assistant selection (April 2020 Mtg., Bd. Dec. 129)

Source: June 2018 Mtg., Bd. Dec. 172; Amended by April 2020 Mtg., Bd. Dec. 129

28.090. Conflict of Interest Policy
The RI Board has adopted a “Conflict of Interest Policy” for general officers and RI committee
members as follows:
I. Statement of Policy
A. No member of the Board of Directors of Rotary International or any member of an RI committee
shall use his or her position, or the knowledge gained therefrom, in such a manner that a conflict
between the interest of Rotary International and his or her personal interest arises.
B. Each Board member and RI committee member has a duty to place the interest of RotaryInternational foremost in any dealings with the organization and has a continuing responsibility tocomply with the requirements of this policy.
C. The conduct of personal business between a member of the Board or of a committee and RotaryInternational is prohibited.
D. Loans or indirect extensions of credit by Rotary International to a member of the Board or of
a committee are prohibited.
E. If a Board member or an RI committee member has an interest in a proposed transaction with
Rotary International in the form of any personal financial interest in the transaction or in any
organization involved in the transaction, or holds a position of trustee, director, or officer in any suchorganization, he or she must make full disclosure of such interest to the President (or in the case of the
President, to the Executive Committee Chair) before any discussion or negotiation of such transaction.
If a director is aware that another director has an undisclosed potential conflict of interest in a
proposed transaction with Rotary International he or she must inform the President (or if the otherdirector is the President, to the Executive Committee Chair) as soon as possible. If an RI
committee member is aware that another RI committee member has an undisclosed potential
conflict of interest in a proposed transaction with Rotary International he or she must inform the
President as soon as possible.

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F. Any member of the Board or of a committee who is aware that he or she has a potential conflict ofinterest with respect to any matter coming before the Board or a committee shall not be present for any
discussion of or vote in connection with the matter. The existence and nature of the potential conflictof interest shall be recorded in the minutes of the meeting.
G. Each member of the Board and RI committee member must disclose any family or business
relationship that he or she has with another member of the Board, Trustee of The RotaryFoundation, key employees or highest compensated independent contractors of RotaryInternational or The Rotary Foundation as those individuals or firms are identified annually by thegeneral secretary.
II. Disclosure
To implement this policy, Board members of Rotary International will submit annual reports on theattached form entitled “Potential Conflict of Interest Statement” and, if not previously disclosed, will
make disclosure of all potential conflicts of interest prior to any relevant Board or committee action.
These reports will be reviewed by the Executive Committee, which will attempt to resolve any actualor potential conflicts and, in the absence of resolution, refer the matter to the Board of Directors. A
potential conflict of interest will be deemed to exist upon an affirmative vote of a majority of thedirectors voting in the decision. The director with the potential conflict of interest shall not bepresent for the vote.
RI committee members will submit annual reports on a form entitled “Potential Conflict of Interest
Statement” and, if not previously disclosed, will make disclosure of all potential conflicts of interest
prior to any relevant committee action. These reports will be reviewed by the President, who willattempt to resolve any actual or potential conflicts or take further action as appropriate. (May 2011
Mtg., Bd. Dec. 193)
Source: June 1997 Mtg., Bd. Dec. 403; November 2007 Mtg., Bd. Dec. 53; Amended by June 2005 Mtg., Bd. Dec. 272; January 2010 Mtg., Bd.
Dec. 117; May 2011 Mtg., Bd. Dec. 193

28.100. Code of Ethics
1. Directors will adhere to applicable laws and regulations in the conduct of Rotary business aswell as in their personal lives. As a corporate business entity, Rotary International is subject tothe laws of the various jurisdictions in which it conducts business. The Board should adhere toapplicable law in order to protect the assets and mission of the association. In addition, in
conducting their private lives, directors should adhere to applicable law in order to preserve andprotect the positive image of Rotary.
2. Directors will adhere to the provisions of RI’s constitutional documents. Board members havea legal obligation to follow the provisions of RI’s constitutional documents. Moreover, these
documents embody the democratic will of Rotary’s membership as represented at the triennial
Council on Legislation. Through these documents the membership has established standards
expected of the Board. Adherence to their terms garners the trust of the membership and assuresthat actions are taken consistent with members' expectations.

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3. Directors will adhere to the provisions of the policies established by the Board as documented
in the Rotary Code of Policies. Over the years, the Board has established policies and procedures,
documented in the Rotary Code of Policies, to further the aims of the association as well as toprotect its mission. Many of these provisions are designed to assure good governance and promote
an ethical image. Adhering to these policies demonstrates a commitment to these ideals while
protecting the association.
4. Directors will serve for the benefit of Rotarians and the purposes of RI and will act
independently of any inappropriate influence in the best interests of Rotarians and RI. Directors
will follow the requirements of the Board’s Policy on Conflicts of Interest. Directors have a dutyof loyalty to RI. They should put the interests of the association first. The Board has adopted a
Conflicts of Interest Policy that is designed to preclude even the appearance of any impropriety as
to Board action. For this reason, Directors must refrain from accepting any offers, gifts, or favors
in exchange for influencing or taking a position on an item coming before the Board. This assurescontinued confidence by Rotarians in their Board.
5. Directors will not utilize their office for personal prestige and/or benefit. With the authority
inherent in an office of importance comes access to special privileges not available to otherRotarians. Taking advantage of such privilege distracts from critical responsibilities and calls into
question the commitment to the Objects of Rotary.
6. Directors will exercise due care in the diligent performance of their obligations to theassociation. By law, directors have a duty of care to the association. Directors should performtheir responsibilities with such care, including reasonable inquiry, as ordinarily prudent persons inlike positions would use under similar circumstances. Directors should inform themselves, prior
to making a business decision, of all material information reasonably available to them.
7. Directors will take actions based on an essential fairness to all concerned. Directors are often
faced with decisions that will significantly impact various Rotarian groups and individuals. So as
to maintain the confidence of Rotarians that the Board acts fairly and in the best interests of theassociation, Directors, in a manner consistent with the 4-Way Test, should weigh the potential
impact of their decisions and treat equally all persons who will be affected.
8. Directors will promote transparency of important financial information. Directors are thestewards of the association acting on behalf of Rotary clubs and Rotarians. Rotarians have a rightto access accurate information regarding the financial condition of the association. Transparency
in financial operations encourages ethical behavior.
9. Directors will prohibit and restrict the disclosure, communication, and utilization of confidential
and proprietary information. In fulfilling their responsibilities as members of the Board, directors
necessarily have access to confidential and proprietary information. As part of their duty of loyalty,
directors should utilize this information only for intended purposes, never for personal ones, andtake precautions against accidental disclosure.
10. Directors will comply with expense reimbursement policies. The Board has adopted a policyon the procedures for reimbursement of Rotary related expenditures. Following these procedures
ensures compliance with applicable laws and precludes the appearance of impropriety.

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11. Directors will interact with RI and TRF staff in a professional and respectful manner and shallunderstand and abide by Rotary International’s non-harassment policy. Directors come into
regular contact with RI and TRF staff. Maintaining a professional and harassment free work
environment is essential for staff to successfully perform their responsibilities in providing service
to Rotarians. Moreover, harassment in the workplace can put the assets of the organization at risk.
The general secretary has developed a policy for prevention of harassment in the workplace. Whatconstitutes acceptable interaction may vary among the different cultures represented on the Boardand in the Secretariat. The harassment policy provides guidance on what is proper interaction withstaff. Board members should be familiar with and adhere to the policy so as to avoid evenunintentional improper interaction.
12. Directors will adhere to this Code of Ethics, encourage other board members to do so as welland report any suspected or potential violations to the general secretary or the President. The
efficacy of this Code of Ethics is dependent on compliance of the Board. By self-monitoring andencouraging other Board members to comply with the Policy, the Board can assure that the goalsof the Policy will be accomplished. (September 2017 Mtg., Bd. Dec. 30)
Source: June 2005 Mtg., Bd. Dec. 272; Amended by September 2017 Mtg., Bd. Dec. 30

28.100.1. Implementation
The Code of Ethics shall be distributed to and reviewed with directors-elect as part of theirorientation session. It will also be provided to directors at least annually. Each director
will annually acknowledge that he or she has read the Code and understands and willcomply with his or her responsibilities hereunder. (April 2016 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 272; Amended by April 2016 Mtg., Bd. Dec. 157

28.100.2. Interpretation and Enforcement
When made aware of a potential or alleged violation of the Code of Ethics, the generalsecretary and the President will provide available details to the Executive Committee. The
Executive Committee will then obtain all relevant information and take such action as it
deems appropriate, including providing counsel to the alleged violator and providing
recommendations to the Board for corrective action. Only the Board may take disciplinary
action against a director, consistent with RI’s constitution and bylaws and the Rotary Codeof Policies. (June 2005 Mtg., Bd. Dec. 272)
Source: June 2005 Mtg., Bd. Dec. 272

28.110. Indemnification of RI Directors and Officers
The Board has adopted the following statement pursuant to its authority under Article 23 of the RI
Bylaws:Rotary International shall indemnify all of its present and former directors and officers to the full
extent permitted by the Illinois General Not for Profit Corporation Act of 1986, or any successor
legislation adopted by the State of Illinois of the United States of America, the relevant
indemnification provisions of which act are hereby incorporated herein by reference. In addition,
Rotary International may, upon approval of the directors, indemnify any committee member or
agent of Rotary International to the full extent permitted under the said General Not for Profit

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Corporation Act. Rotary International shall also cause to be purchased insurance for suchindemnification of its officers and directors to the full extent determined from time to time by the
directors of Rotary International. (March 2005 Mtg., Bd. Dec. 178)
Source: March 1997 Mtg., Bd. Dec. 206

Cross Reference
72.020. Liability Coverage for RI Directors and Officers
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Article 29. Regional Leaders29.010. Regional Leaders
29.020. Rotary Coordinators (RCs)29.030. Rotary Public Image Coordinators (RPICs)

29.010. Regional Leaders
Regional leaders is the term used for the team of Regional Rotary Foundation Coordinator (RRFC), Rotary
Coordinator (RC), Rotary Public Image Coordinator (RPIC), the Endowment/Major Gifts Adviser(E/MGA), and the End Polio Now Coordinator (EPNC) that works together in the districts they serve
to improve membership, giving, program participation, and public image. (September 2020 Mtg., Bd.
Dec. 22)
Source: June 2018 Mtg., Bd. Dec. 172; Amended by September 2020 Mtg., Bd. Dec. 22

29.010.1. Teamwork
The regional leader team supports the interrelated priorities of Rotary’s strategic plan and goals
working under the direction of the RI Director with support from either a Trustee that resides inthe zones of that Director or from a Trustee within the greater geographical region.
All regional leaders and their assistants need to work together as a team to successfully serve theirdistricts. Regional leaders understand their role and the role of each member on their team. No
individual regional leader role is more important than another and none holds a more senior levelof Rotary office than any other regional leader. Each regional leader has individual
responsibilities, however, in order to be successful, their work intersects and supports the work of
the full team. Regional leaders approach their work collaboratively, identify team dysfunction,
and work together to overcome it, while continuously communicating. Working as a team,regional leaders can better meet their goals and the needs of their districts.
The regional team is strongly encouraged to jointly:--develop shared goals and visions for their districts and zones--hold training events whenever possible in their geographic area of responsibility--send communications to district leadership to facilitate better communication within the districts
and zone--encourage positive change in the districts they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.010.2. Coordinator Training
Newly-appointed coordinators attend a joint-training institute named “Regional Leaders Training
Institute,” (RLTI). RLTI is planned by a Moderator and two lead facilitators in consultation withthe general secretary. The RLTI Moderator is selected jointly by the Incoming Trustee Chairelect and the President-nominee. The Incoming Trustee Chair-elect and the President-nominee
each select one of the two RLTI lead facilitators. Candidate selections for the RLTI Moderator
and lead facilitator names are shared with the RI Board and TRF Trustees for review before
appointments are finalized.

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Second and third year coordinators are provided continued training, learning, and skill-building
opportunities through a structured plan provided by the general secretary. (June 2018 Mtg., Bd.
Dec. 172)
Source: October 2015 Mtg., Bd. Dec. 34; January 2014 Mtg., Bd. Dec. 93; Amended by June 2018 Mtg., Bd. Dec. 172

29.010.3. Regional/District Trainings
Regional leaders organize, lead, and/or participate in trainings year-round. Training events should
be relevant and targeted for governors and other district leaders to use again at the club level.
Training events include:
•

•

•
•

•

Regional Team Training – Assistants and others are trained before 1 July in this meeting
convened by the Director that will oversee the regional team in the coming Rotary year.
Incoming regional leaders work in close collaboration and communication with both thecurrent Director and the current regional leaders for all regional team training. E/MGAs areencouraged to provide training to District Endowment/Major Gifts Subcommittee Chairs.
Governors-elect Training (GETS) and Rotary Institutes – Serve as an introduction of regional
leaders as resources to district leaders and their district chairs. While not all regional leaders
may be invited to be on the official GETS training team, all regional leaders are encouraged
to attend GETS and Rotary Institutes to establish and strengthen relationships with districtleaders.
Regional Seminars – Held in collaboration with other regional leaders to inspire Rotarians,
especially district leaders, with new information, resources, tools, and an opportunity to share
best practices.
President-elect Training Seminar and other District Seminars –Regional leaders and theirteams should work with the governor and governor-elect to support the training of clubpresidents-elect and other district leaders, including helping with training program andcurriculum development, and, if invited, providing training or participating in district training
events.
On-line – Use of webinars, on-line meetings, teleconferences, and videoconferences isstrongly encouraged for the broadest reach and impact within clubs and districts. E-learning
resources on Rotary’s website are also effective tools for distance learning. (June 2018 Mtg.,
Bd. Dec. 172)

Source: June 2018 Mtg., Bd. Dec. 172

29.010.4. Funding
Annual funding from available Rotary financial resources is provided to cover basic and necessary
business expenses incurred directly by regional leaders in carrying out their role responsibilities.
(June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.010.5. Evaluation
Regional Leaders’ progress towards reaching their goals is regularly reported to the generalsecretary. Annually, regional leaders self-assess their performance in reaching outcomes,
conducting activities, improving their competencies, and their qualitative contributions. Theseannual self-assessments are shared with RI Directors and Trustees for facilitating mentoringRotary Code of Policies
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opportunities. The general secretary consults with the Rotary President in the implementation of
an independent remediation process for low or under-performing regional leaders. (June 2018
Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020. Rotary Coordinators (RCs)
Rotary Coordinators serve as a resource to districts for membership attraction and engagement, clubstrengthening strategies, new club creation, and promotion of Rotary programs for a term of three years,
subject to annual review. Each of the 34 zones has at least one regional leader team that is assigned to the
districts within the zone, zone section, or part of the zone. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020.1. Purpose
The purpose of RCs is to proactively promote Rotary’s strategic plan by facilitating the supportand strengthening of existing clubs and the establishment of new clubs and satellite clubs. RCs
work in collaboration with the district structure to support and encourage Rotarians and clubs toincrease member attraction and engagement, develop new clubs and satellite clubs, and promoteparticipation in Rotary programs. RCs also inspire, motivate, train, advise, strategize,communicate, and promote Rotary in the districts they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: November 2009 Mtg., Bd. Dec. 79; Amended by October 2012 Mtg., Bd. Dec. 117June 2018 Mtg., Bd. Dec. 172

29.020.2. Qualifications
RCs must have the following experience before appointment:--service as a district governor or strong relationships with district and zone leadership--proven performance in new club development, new member attraction, or member
engagement
Preference for RC candidates will be given to candidates with demonstrated:--collaborative leadership styles--training experience--service as an Assistant RC and/or as a District Membership Chair
Due to the intensive nature of this role, RCs should not simultaneously hold other time-significant
Rotary appointments. To avoid role overlap, RCs should not concurrently serve as the District
Membership Committee Chair. (November 2021 Mtg., Bd. Dec. 51)
Source: June 2018 Mtg., Bd. Dec. 172; Amended by October 2018 Mtg., Bd. Dec. 34; November 2020 Mtg., Bd. Dec. 68; November 2021
Mtg., Bd. Dec. 51

29.020.3. Selection Process
The President-nominee annually appoints RCs based on recommendations of eligible candidates
from districts served by the team with the open position. Candidate recommendations are solicitedfrom current, immediate-past, and incoming Directors and Trustees along with regional leaders
serving in their last year. Candidate selections are shared with the RI Board and TRF Trustees
for review before appointments are finalized and announced. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

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29.020.4. Role Responsibilities
RCs understand and effectively communicate Rotary’s:--Strategic plan--Annual goals and priorities--Regionally appropriate membership attraction and engagement strategies--New club and satellite club creation strategies--Programs--Focus on alumni importanceRCs lead by example locally and regionally by:--Inviting at least one candidate to join their Rotary club each year--Supporting effective member engagement activities in their Rotary club--Effective use of Rotary’s online tools
RCs actively promote:--Strong, dynamic, flexible and effective clubs--Attraction of new members--Engagement of current members--New club and satellite club development--Strategic planning at both the club and district level--Adoption and use of Rotary’s online tools--Participation in Rotary Programs--Monitoring and responding to club, district and regional membership trends--Club success stories--Ways to strengthen alumni connection, engagement, and commitment to Rotary--Nominations to Rotary Alumni Global Service Award and the Alumni Association of the YearAward by all Rotarians
RCs, working with their assistants and in collaboration with their regional leader team, plan andconduct the following training:--Regional team training for their assistants--Governors-elect Training Seminars. Those not invited to serve on the GETS training team, arestrongly encouraged to attend GETS to further deepen communication and collaboration withgovernors-elect and district leadership.
--Regional and other district seminars as needed (October 2019 Mtg., Bd. Dec. 29)
Source: June 2018 Mtg., Bd. Dec. 172; Amended by October 2019 Mtg., Bd. Dec. 29

29.020.5. Primary Audience
RCs work in collaboration with district governors and the district structure to connect Rotarians
with resources that support Rotary’s goals, priorities, and strategic plan to help strengthen andsupport clubs.
RCs work most closely with District Membership Committee Chairs to support membership
attraction and engagement strategies, new club and satellite club development, strategic planning,and promotion of Rotary programs in the districts they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

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29.020.6. Key Network
Senior Leadership
RI Directors lead regional leader teams in reaching their goals within the districts they serve. RCs
are expected to regularly communicate, plan, collaborate, and cooperate with their RI Director
and either a Trustee who resides in the zones of that Director or within the greater geographicalregion as appropriate, as well as with their fellow regional leaders.
Regional Leaders
RCs lead their assistants in collaboration and communication with their predecessor and successor
to promote member attraction and engagement and ensure continuity, consistency, and successful
knowledge management. Additionally, RCs plan, communicate and collaborate with theirregional leader team to have long-lasting impact in the districts they serve.
District Governors
RCs are a key resource to governors and their District Membership Committee Chairs to improve
membership attraction and engagement, strategic planning at the club and district levels, new cluband satellite club development strategy, and promotion of participation in Rotary programs. RCs
need district governors to actively promote them as a resource to their district chairs.
Assistant Rotary Coordinators
Rotary coordinators select their assistants, in consultation with their Director based on
demonstrated success and experience with regional membership attraction and engagement
strategies, new club and satellite club development, strategic planning, and Rotary programs.
Assistants are appointed annually, for up to three years to ensure maximum effectiveness in the
districts they serve, especially in relation to geographic coverage, functional expertise, andlanguage ability. Assistants should not serve concurrently with a significant regional or districtlevel role. Assistants help the RC with education, motivation and training about membership,
strategic planning, and Rotary programs.
Candidates for assistant RCs must be vetted with the general secretary for compliance with Rotary
policy related to stewardship, youth protection, financial and other obligations before theappointments are finalized. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.030. Rotary Public Image Coordinators (RPICs)
RPICs serve as a resource to districts to ensure that clubs have a positive public image at the local level.
They champion a consistent Rotary brand and visual identity and help identify impactful Rotary stories.
RPICs are appointed for a term of three years, subject to annual review. Each of the 34 zones has at least
one regional leader team that is assigned to the districts within the zone, zone section, or part of the zone.
(June 2018 Mtg., Bd. Dec. 172)
Source: January 2011 Mtg., Bd. Dec. 163; Amended by October 2013 Mtg., Bd. Dec. 64;June 2018 Mtg., Bd. Dec. 172

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29.030.1. Purpose
The purpose of RPICs is to proactively promote Rotary’s strategic plan by helping to build thecapacity of clubs and districts to identify and effectively tell impactful stories that demonstrate
Rotarians as people of action to the public and within Rotary. RPICs also advise on local andregionally-appropriate use of Rotary’s brand and public image campaign materials. RPICs workin collaboration with the district structure to support and encourage clubs to have a robust media
and social media strategy, an up-to-date website, and an engaging online presence in their local
communities. As motivators, trainers, and advisors, RPICs work with districts to help themunderstand how to effectively secure local media coverage and promote Rotary special events andRotary marketing in the districts they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: January 2011 Mtg., Bd. Dec. 163; Amended by June 2018 Mtg., Bd. Dec. 172

29.030.2. Qualifications
RPICs must have the following experience before appointment:--Proven performance in public relations, marketing, advertising, media relations, or brandawareness and development--Service as a past district governor or strong relationships with district and zone leadership
Preference for RPIC candidates will be given to candidates with demonstrated:--collaborative leadership styles--training experience--familiarity with programs of Rotary and The Rotary Foundation--service as an Assistant RPIC and/or as a District Public Image Chair
Due to the intensive nature of this role, RPICs should not simultaneously hold other time-intensive
Rotary appointments. To avoid role overlap, RPICs should not concurrently serve as a District
Public Image Chair. (November 2021 Mtg., Bd. Dec. 51)
Source: June 2018 Mtg., Bd. Dec. 172; Amended by November 2020 Mtg., Bd. Dec. 68; ; June 2021 Mtg., Bd. Dec. 177; November 2021
Mtg., Bd. Dec. 51

29.030.3. Selection Process
The President-nominee annually appoints RPICs based on recommendations of eligible
candidates from districts served by the team with the open position. Candidate recommendations
are solicited from current, immediate-past, and incoming Directors and Trustees along with
regional leaders serving in their last year. Candidate selections are shared with the RI Board and
TRF Trustees for review before appointments are finalized and announced. (June 2018 Mtg., Bd.
Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.030.4. Role Responsibilities
RPICs understand and effectively communicate Rotary’s:--Strategic plan--Annual goals and priorities--Coordinated public image building activities in a regionally-appropriate manner--Need for a consistent and unified Rotary brand and message--Use of Rotary’s visual identity assets, including the Brand Center, etc.
--Value of Rotarians and alumni in telling Rotary’s story

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RPICs lead by example, locally and regionally by:--Championing Rotary’s public image campaigns in their own club--Using Rotary’s online tools, including the Brand Center, to tell Rotary’s story--Sharing examples of club and district successes and challenges in public image building to help
facilitate improvement--Having a visible and vibrant traditional media and/or social media presence
RPICs actively promote:--Engagement of clubs and districts in coordinated public image activities as part of strategicplanning--Adoption and use of Rotary’s Brand Center and other on-line tools to tell Rotary’s story--Adoption and use of Rotary’s brand and other visual identity assets--Use of a consistent and unified Rotary message--Clubs and districts telling stories about their community impact, by leveraging various
communication channels, including media relations, on-line, social and digital media, local
advocacy, community engagement events, thought leadership, speaking engagements,
marketing and advertising channels, etc.
--Well-maintained club and district websites--The need for clubs and districts to have a robust social media presence--Ways to highlight Rotarian and Rotary alumni stories--Best practices for marketing Rotary special events and activities in local communities, such as
World Polio Day, etc.
--That all Rotarians may suggest annual candidates for the Rotary Alumni Global Service Awardand the Alumni Association of the Year Award
RPICs, working with their assistants and in collaboration with their regional leader team, plan andconduct the following training:--Regional team training for their assistants--Governors-elect Training Seminars. Those not invited to serve on the GETS training team arestrongly encouraged to attend GETS to further deepen their communication and collaboration
with governors-elect and district leadership.
--Regional and other district seminars as needed (October 2019 Mtg., Bd. Dec. 29)
Source: June 2018 Mtg., Bd. Dec. 172; Amended by October 2019 Mtg., Bd. Dec. 29

29.030.5. Primary Audience
RPICs work in collaboration with district governors and the district structure to connect Rotarians
with resources that support Rotary’s goals, priorities, and strategic plan, with the aim of helping
districts and clubs effectively tell their stories to ensure a vibrant public image presence in theircommunities.
RPICs work most closely with District Public Image Chairs in the districts they serve to support
public image efforts for all clubs. RPICs inspire, motivate, train, advise, strategize, communicate,and promote Rotary’s public image programs and activities specifically to District Public Image
Chairs and where appropriate to other district leadership. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

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29.030.6. Key Network
Senior Leadership
RI Directors lead regional leader teams in reaching their goals within the districts they serve.
RPICs are expected to regularly communicate, plan, collaborate, and cooperate with their RI
Director and either a Trustee that resides in the zones of that Director or within the greater
geographical region as appropriate, as well as with their fellow regional leaders.
Regional Leaders
RPICs lead their assistants in collaboration and communication with their predecessor andsuccessor to promote Rotary’s brand and ensure continuity, consistency, and successful
knowledge management. Additionally, RPICs plan, communicate and collaborate with theirregional leader team to have long-lasting impact in the districts they serve.
District Governors
RPICs are a key resource to governors and their District Public Image Committee Chairs to
improve the local image of Rotary in its communities around the world. RPICs need district
governors to actively promote them as a resource to their district chairs.
Assistant Rotary Public Image Coordinators
Rotary public image coordinators select their assistants, in consultation with their Director, basedon demonstrated success and experience with marketing, media, and/or public relations.
Assistants are appointed annually, for up to three years, to ensure maximum effectiveness in the
districts they serve, especially in relation to geographic coverage, functional expertise, andlanguage ability. Assistants should not serve concurrently with a significant regional or districtlevel role. Assistants help the RPIC with education, motivation and training about the importanceof telling the Rotary’s story at the local level.
Candidates for assistant RPICs must be vetted with the general secretary for compliance with
Rotary policy related to stewardship, youth protection, financial and other obligations before theappointments are finalized. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

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Article 30. Other Current and Past Officers of RI

30.010.
30.020.
30.030.
30.040.
30.050.
30.060.

President-electPresident-nominee
Vice-President
Treasurer
Definition of Past Officer of RI
Guidelines for Aides to RI Officers

30.010. President-elect30.010.1. Duties
The president-elect of RI1) should work closely and harmoniously with the president and president-nominee tomaintain the stability and continuity of the leadership of the president2) should be prepared to accept assignments from the president, including participation inas many Rotary institutes as feasible3) has the responsibility to devote appropriate time and effort in preparing for his or her
year of leadership of the organization4) moves into the president-elect’s office at the World Headquarters
5) shall be provided with appropriate financial and staff support6) shall be responsible for the direction, planning and supervision of all aspects of theInternational Assembly, including the assembly budget7) shall assist in the preparation of the RI budget for the year he or she is president8) shall serve as an ex-officio member of the Finance Committee of RI9) meets with general secretary to begin the process of formal planning of his or her term
as president and begins work with members of the staff to carry out this planning10) attends all Board meetings11) shall develop goals in collaboration with the Trustee-chair-elect, to be reviewed andapproved by the Board at its first meeting in the year preceding his or her year aspresident
12) begins planning his or her conventiona) meets with the general secretary to determine staff who are to assist with convention
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176b) determines committee meeting dates for convention planningc) may include in the International Assembly program specific directives for thegovernors-elect to promote the convention in their year as governors
13) By careful appointment of a moderator, ensures that incoming district governors areproperly instructed at the International Assembly14) excuses governor-elect attendance at the International Assembly15) discusses with the Board which committees should continue to be appointed in his or
her year of office. (June 2017 Mtg., Bd. Dec. 195)
Source: November 1997 Mtg., Bd. Dec. 107. Amended by May 2000 Mtg., Bd. Dec. 412; November 2001 Mtg., Bd. Dec. 91; June
2002 Mtg., Bd. Dec. 245; May 2003 Mtg., Bd. Dec. 325; June 2005 Mtg., Bd. Dec. 284; June 2006 Mtg., Bd. Dec. 269; January 2011
Mtg., Bd. Dec. 127; September 2011 Mtg., Bd. Dec. 37; July 2016 Mtg., Bd. Dec. 13; June 2017 Mtg., Bd. Dec. 195. See also October
1993 Mtg., Bd.Dec. 48

30.010.2. Attendance at Institutes
The president-elect is encouraged to participate in some institutes each year in order toenhance knowledge and experience of the world of Rotary, and to provide opportunities
for Rotary leaders at the zone level to gain greater knowledge and insight into the current
and future directions of Rotary. It is, however, recognized that, given the president-elect’s
many duties and commitments, the president-elect may only be able to attend portions ofinstitutes. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 290

30.010.3. Advance Committee Meetings
To prepare for the ensuing year, to effect a smooth transition from one president to anotherand to enhance the continuity of one Rotary year with the next, the president-elect mayschedule committees which are to function during the next Rotary year to meet up to threemonths in advance of that year, which will allow for advance planning. Such meetings
should not interfere in any way with the current year’s programs and meetings. Given thesignificant lead time required to coordinate planning for international assemblies andconventions, committee meetings related to planning these meetings may be scheduled by
the president-nominee and president-elect at any time in the year. (July 2011 Mtg., Bd.
Dec. 13)
Source: July 1991 Mtg., Bd. Dec. 12; November 1997 Mtg., Bd. Dec. 109; June 2010 Mtg., Bd. Dec. 262; Amended by July 2011
Mtg., Bd. Dec. 13

30.010.4. President-elect’s Travel Expenses
In all instances where payment is authorized for the expenses of the president-elect andpartner and the president-elect has no partner, payment shall be authorized for an adultmember of the president-elect’s family at the discretion of the president-elect. (May 2003
Mtg., Bd. Dec. 325)
Source: April 1991 Mtg., Bd. Dec. 10

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30.010.5. Appointment of Vice-President and Treasurer
Prior to appointing the vice-president and treasurer for the ensuing year, the president-electshall consult privately with individual directors regarding the selection. The vice-president
and treasurer of the Board shall be selected from those individuals currently serving as
first-year directors. (February 2002 Mtg., Bd. Dec.164)
Source: November 2001 Mtg., Bd. Dec. 52

Cross References
19.040.4. Governor-elect Attendance at International Assembly
27.060. Annual Theme and Goals

30.020. President-nominee
30.020.1. Office Space
The president-nominee shall be provided with office space at Secretariat Headquarters, theInternational Assembly, and International Convention (February 2004 Mtg., Bd. Dec. 189)
Source: July 1997 Mtg., Bd. Dec. 25; Amended by February 2004 Mtg., Bd. Dec. 189

30.020.2. President-nominee Expenses
Expenses of the president-nominee shall be paid by RI in accordance with the RI Traveland Expense Policy to attend meetings of the Board, the International Assembly, the RI
convention and the Council on Legislation. (January 2016 Mtg., Bd. Dec. 104)
Source: January 1961 Mtg., Bd. Dec. 179; Amended by July 2010 Mtg., Bd. Dec. 9; January 2016 Mtg., Bd. Dec. 104

30.030. Vice-President
The vice-president shall1) perform such assignments as may be requested by the president2) keep informed of major aspects of the office of president in preparation to assume the office3) assume chairpersonship of the Board at any time by request of the president or in the event thepresident is unable for any reason to serve4) assist the president in Board meetings as directed by the president
5) inform the president about the vice-president’s whereabouts at all times including how the vicepresident can be reached
6) serve at the International Convention in such roles as may be determined by the president. (June1998 Mtg., Bd. Dec. 348)
Source: October-November 1981 Mtg., Bd. Dec. 72

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30.040. Treasurer
30.040.1. Convention Report
The Treasurer shall provide a report to the convention, noting that a) the auditor’s reportcannot be made until after the close of the RI fiscal year; b) a copy of the auditor’s
condensed report will be sent to each club; and c) additional copies will be available
through the Secretariat. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1954 Mtg., Bd. Dec. 129

30.040.2. Reports to the Board
The Treasurer shall report at least once a quarter on the status of finances at Board meetings.
(March 2021 Mtg., Bd. Dec. 120)
Source: October-November 1980 Mtg., Bd. Dec. 248; May 2000 Mtg., Bd. Dec. 445; Amended by March 2021 Mtg., Bd. Dec. 120

30.050. Definition of Past Officer of RI
Terms such as “past president,” “past director,” and “past governor” identify those who have
served full terms in those offices except where the RI Board has, on the merits of individual cases,
decided that something less than a full term may be deemed to have been a full term for purposesof these definitions and for purposes of qualifying to hold higher office in RI under provisions of
the RI Bylaws.
In certain circumstances, the Board may determine that a past officer will no longer be considered
to be a past officer of Rotary International. The grounds for such a determination may include,
but are not limited to, a finding that the past officer has been involved in criminal activity, financial
malfeasance, fraud, harassment, election interference, lawsuits against Rotary, its officers or clubs,
has acted in a manner inconsistent with the Rotarian Code of Conduct, or has engaged in any otheraction or activity that the Board considers to be inconsistent with the standard of conduct the Board
considers to be appropriate for a past officer.
Prior to submission for consideration, the matter must have been reviewed at the appropriate
Rotary club, district or zone level, consistent with Rotary policies, with the findings presented to
the Board.
In reaching its determination, the Board may rely upon findings of the appropriate local (club,
district, and zone) entity that are documented and presented to the Board by a director or generalsecretary.
In the event that a former past officer of RI wishes his/her status as a past officer to be reinstatedit will only be considered by the Board if new information is presented that factually demonstrates
that the original decision was made in the absence of all the facts. The former past officer must
present this information to whatever bodies at the club, district, or zone level made anddocumented the original request. If this is done to the satisfaction of the relevant bodies, theinformation shall be presented to the general secretary for verification. If the information isverified, the executive committee of the board will make the determination if the request should

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be presented to the full board for decision. Only requests that follow this procedure shall beconsidered by the Board. A director may not bring such a request to the board directly. (September
2020 Mtg., Bd. Dec. 26)
Source: April-May 1978 Mtg., Bd. Dec. 327; Amended by October 2019 Mtg., Bd. Dec. 34: September 2020 Mtg., Bd. Dec. 26

30.060. Guidelines for Aides to RI Officers
The RI Board has adopted “Guidelines for Aides to RI Officers.” RI presidents, Directors, orFoundation Trustees may develop guidelines that are specific to their special travel needs and thatvary from these guidelines.
The duties will vary depending on the duration of the stay and the type of activities planned. The
overall responsibility is to be sure that the officer is comfortable, arrives on time for all events, andenjoys the visit.
The following guidelines are to be followed by the aide(s):1. Before arrival, the aide’s responsibilities are to:a. Send information to the officer giving details about himself/herself, such as contact
information and name of partner and photos, if possible
b. Inform officer of any special dress obligations (formal wear, etc.) during the time of thevisit; ask for any specific requests from officerc. Send the officer, or confirm that event organizers have sent, complete program for the entire
time of the visit, including information on all presentations or speeches the officer will be
expected to make and any other commitments, visits or activities in which he/she will be
expected to participate, as well as general background on the host club(s) and/or district(s)d. Have information on hand as to medical help (hospital, doctor, dentist) for emergencies;e. Inquire about any special accommodation needs or preferences the officer may have (typeof beds, smoking/non-smoking, etc.) and any dietary restrictions or allergies
f. Check hotel arrangements
1) Pre-register officer (and partner, if appropriate)2) Have key to deliver to the officer personally3) Check room to make sure that it is ready for occupancy
4) Check billing instructions, so there are no problems with checkout. Be sure that
arrangements for payment are clear. If the officer is expected to pay directly, besure the officer is aware of this prior to check-in. Review the hotel bill on behalfof the officer.
g. If there are registration materials and/or badges for the event, secure that material in advanceand check to be sure names are spelled correctly and that all necessary material andinformation is included in the materials.
2. During the officer’s stay, the aide’s responsibilities are to:a. Meet the officer at the airport (or other point of arrival), assist with baggage as needed andprovide transportation, as needed, throughout the visit
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c. Be sure the officer knows the exact time he/she is to be picked up for any activity
d. Escort the officer and his/her partner to each activity and stay with them at the activity. If
possible, know the seating arrangements in advance and have your seats as close to themas possible
e. Introduce the officer to other participants and provide as many opportunities as possible forthe officer to interact with other Rotarians and guests. However, it may also be necessary
to be available to help move the officer through a crowd or prevent one person frommonopolizing the officer
f. Be attentive to any need of officer and partner during the activity; be protective and helpful,but not overbearing or intrusiveg. Handle any gifts or literature the officer may receive. If possible, make sure a business cardis attached to these items. If necessary, send gifts to the officer's home or office following
the event. Please also send a list of the gifts received with the complete name and addressof the giverh. Keep the event organizer(s) informed about any needs or desires of the officer
i. Do not plan any activities other than those already planned by the coordinator of the event,unless specifically asked to do so by the officer
j. Be ready for the unexpected; to the extent possible, anticipate situations; do not be afraid to
ask officer what her/his wishes arek. Be prepared to carry out various "ad hoc" responsibilities. For example, you may be called
upon to serve as "photographer" for those wishing to have photos taken with the officer.
3. Following the event, the aide’s responsibilities are to:a. Provide (or arrange) transportation back to the airport (or other point of departure) for theofficer and partner, including assistance with baggage
b. If needed, ship large gifts or mementos to the officer. (April 2016 Mtg., Bd. Dec. 157)
Source: October 2003 Mtg., Bd. Dec. 60; Amended by April 2016 Mtg., Bd. Dec. 157

30.060.1. Guidelines for the Selection of Aides to RI Officers
The RI Board has adopted “Guidelines for the Selection of Aides to RI Officers.” RI
presidents, Directors, or Foundation Trustees may develop guidelines that are specific totheir special travel needs and that vary from these guidelines.
The role of the aide to the RI president or other RI officer is to provide assistance andinformation to the officer before, during and after the visit of the officer. The selection of
the aide should be based on the ability of the individual(s) to fulfill the responsibilities of theassignment. Please take the following guidelines into consideration when appointing a
Rotarian to serve as the aide to a visiting RI officer.
The aide must
1. be a knowledgeable and experienced Rotarian, preferably a past district governor or
past director, with an understanding of Rotary protocol, and be well-versed in hostclub/district activities and information;
2. be available to the officer throughout the visit/event;3. have the stamina to maintain the demanding schedule of the event;
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5. be fluent in the language of the officer and able to provide interpretation if the officer
is not conversant in the language used in the host area;
6. provide/arrange transportation for the officer, if needed;
7. be fully informed on the officer's schedule and needs;
8. be able to carry out all duties outlined in the "Guidelines for Aides to RotaryInternational Officer." (April 2016 Mtg., Bd. Dec. 157)
Source: October 2003 Mtg., Bd. Dec. 60; Amended by April 2016 Mtg., Bd. Dec. 157

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Article 31. RI Committees
31.010.
31.020.
31.030.
31.040.
31.050.
31.060.
31.065.
31.070.
31.075.
31.080.
31.090.
31.100.
31.110.
31.120.

Purpose of Committees
Types of Committees
Meetings of Committees
Committee Appointments
Liaison Directors to Committees
Executive CommitteeStanding Board Committees
Finance Committee
Operations Review Committee
Audit Committee Charter
Strategic Planning Committee
Membership Committee
Committee Reports
Committee Finances

31.010. Purpose of Committees
There should be a variety of committees, work groups, and similar action-oriented groups toaddress particular needs, obtain certain information, carry out specific tasks, or implement a
definite Board policy within a set time. (January 2011 Mtg., Bd. Dec. 137)
Source: October 1993 Mtg., Bd. Dec. 48; Amended by November 2007 Mtg., Bd. Dec. 32; January 2011 Mtg., Bd. Dec. 137

31.010.1. Advisory Role of Committees
Committees are, by their nature, solely advisory to the RI Board with no administrative
function, except as their prescribed terms of reference may otherwise provide. RI
committee chairs and members shall not approach other organizations on behalf of RotaryInternational to seek cooperative relationships or funding. RI committee chairs andmembers shall not organize or conduct regional or international meetings on behalf ofRotary International without written authorization from the president. (January 2011 Mtg.,
Bd. Dec. 137)
Source: January 1975 Mtg., Bd. Dec. 61; March 2005 Mtg., Bd. Dec. 206; Amended by November 2007 Mtg., Bd. Dec. 32; January
2011 Mtg., Bd. Dec. 137

31.020. Types of Committees
Following are three types of RI committees:
31.020.1. Standing Committees
A "Standing Committee" is a committee mandated in Article 17 of the RI Bylaws.
31.010.2. Creation of New Committees
Decisions creating a new committee or task force lasting beyond the current Rotary year
must identify the following at the time of adoption:

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a. a defined trial and evaluation period of not more than four years.
b. anticipated impact on Rotary’s resources for the duration of the trial and evaluation
period.
c. criteria by which the success or failure of the committee or task force will be measured.
d. dates for interim evaluations and reports to the Board.
e. date of the final evaluation, following which the Board may adopt it as an on-goingcommittee or task force, terminate the committee or task force, or extend the trial andevaluation period as needed.
If the Board does not adopt or extend the committee or task force, it will terminate at theend of the trial and evaluation period. (October 2019 Mtg., Bd. Dec. 29)
Source: April 2019 Mtg., Bd. Dec. 142

31.020.3. Ad Hoc Committees
An "Ad Hoc Committee" is a non-mandatory committee established by the RI Board thatshall continue in existence until its tasks are completed.
31.020.4. Special Committees
A "Special Committee" is a non-mandatory committee that shall continue in existence until
the end of each Rotary year in which it is appointed. (January 2012 Mtg., Bd. Dec. 158)
Source: November 1999 Mtg., Bd. Dec. 160; January 2012 Mtg., Bd. Dec. 158

31.030. Meetings of Committees
Except as may be otherwise provided for in the RI Bylaws, or by specific action of the Board such as in a committee’s terms of reference - each committee of RI shall meet at such times andplace as may be authorized and designated by the President.
Committees referenced in Article 17 of the RI Bylaws should not meet during the month of July,
the first two weeks of August, and from the fourth Thursday in November through the end of
December. RI presidents are requested to authorize committee meetings at times that are inaccordance with this decision. (October 2018 Mtg., Bd. Dec. 34)
Source: May-June 1947 Mtg., Bd. Dec. 269; Amended by May 2003 Mtg., Bd. Dec. 325; April 2016 Mtg., Bd. Dec. 157; July 2018 Mtg., Bd. Dec.
14

31.030.1. Venues for Committee Meetings
Meetings of RI committees shall normally be held at the World Headquarters. However,the president may authorize a committee to hold a meeting elsewhere. (May 2003 Mtg.,
Bd. Dec. 325)
Source: January 1946 Mtg., Bd. Dec. 77; Amended by May 2003 Mtg., Bd. Dec. 325

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31.030.2. Meetings by Correspondence
When a committee meets by correspondence, the report of such committee must be
circulated to the entire committee, including the liaison director, if there is one. A majorityof members must agree to the report before such report is forwarded to the Board forconsideration. (November 2005 Mtg., Bd. Dec. 38)
Source: June 2005 Mtg., Bd. Dec. 286

31.030.3. Scheduling Meetings Prior to or during Meetings of the Trustees
The president is requested to avoid scheduling any RI meetings during the week preceding
the full meetings of the Trustees in October and April, and to avoid scheduling any Rotary
institutes during the weekend preceding the full meeting of the Trustees in October.
RI committees with trustee members or liaisons shall not meet at the same time as Trustee
meetings. (January 2020 Mtg., Bd. Dec. 85)
Source: October 2013 Mtg., Bd. Dec. 25; October 2019 Mtg., Bd. Dec. 32

31.030.4. Committee Member Orientation
Committee orientation shall be provided annually to members, advisers, and director andtrustee liaisons of RI committees under the joint direction of the committee chair and staff
liaison. This orientation may be in-person on the first day of the committee’s first meetingof the year, or may be delivered electronically by teleconference, webinar, or otherelectronic means. The orientation program should include the following:
•
•
•
•
•
•
•
•
•
•

History of the subject area
Terms of reference, scope of the committee’s work and committee goals for the year
Copies of committee minutes for the two preceding Rotary years
Summary of key recent Board decisions affecting the committee’s work
Expectations for committee members
Expected time commitment
Resources available to the committee
Format of committee meetings
Brief biographies of all committee members and key staff
Standard of Conduct for Interactions with Secretariat Staff (September 2016 Mtg., Bd.
Dec. 36)

Source: September 2016 Mtg., Bd. Dec. 36

31.030.5. Attendance of Incoming Members at Committee Meetings
The Board recommends, at the committee chair’s discretion, in consultation with thegeneral secretary, that incoming members of committees with meetings planned in thesecond half of the Rotary year be invited to the committee’s last meeting of the year.
(January 2018 Mtg., Bd. Dec. 73)
Source: September 2017 Mtg., Bd. Dec. 26

Cross References
27.010.5. Meetings and Visits on Date of Meeting of the Nominating Committee for President

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31.040. Committee Appointments
31.040.1. President’s Appointments
All appointments shall be made by the president, with the exception of appointments madeby others pursuant to the constitutional documents of RI, the Foundation Bylaws, ordecisions of the Board. In addition, all volunteer appointments, regardless of the person
making the appointment, should be made only after consultation with the president. Whennaming past RI officers to serve in volunteer positions, the president shall consult with the
Directors in the areas from which such appointments are made. The president and membersof the Board are strongly encouraged to consult with each other on such appointments andto offer advice and assistance whenever possible. (March 2005 Mtg., Bd. Dec. 178)
Source: November 1976 Mtg., Bd. Dec. 108; June 1995 Mtg., Bd. Dec. 220

31.040.2. President-elect’s Appointments
The RI president-elect shall make appointments which become effective during thepresident-elect’s presidency. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 220

31.040.3. Multi-Year Appointments
For appointments which become effective in one Rotary year and continue into one or more
subsequent years, the president should consult with the successor(s) before making suchappointments. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 220

31.040.4. Committee Member Selection
In order to comply with RI Bylaws sections 17.010. and 17.080., the president-elect shallsubmit the proposed committee structure for the following year to the Board for review at
its second meeting.
When submitting the proposed committee structure for the following year to the Board atits second meeting, the president-elect is requested to include for each proposed committee:a) the name of the committee,b) the number of committee members,c) the committee’s terms of referenced) the number of times the committee will meet.
RI Committees Selection Task Force
Rotary shall have a committee selection task force comprising no more than six past andcurrent directors that shall recruit and suggest candidates for RI committees identified by
the president-nominee for selection and appointment in his or her president-elect year. The
task force shall provide a list of no less than three candidates for each open committee
position to the president-elect for consideration.
Committee Member Recruitment
The general secretary, under the direction of the committee selection task force, shall utilize
Rotary’s communication outlets to advertise open committee positions to recruit a pool ofhighly qualified candidates diverse in age, gender, and geographical location. The

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advertisement shall identify key responsibilities and experiences required for the position.
The application process shall be completed as a self-nominating process or individuals may
nominate others. Each candidate can only apply for one committee, however applicants
are not precluded from being nominated by other individuals for the same or othercommittees. Current and incoming RI officers are encouraged to promote this application
process to Rotarians in their respective regions, and the general secretary and current
members of committees involved in the application are encouraged to nominate qualified
candidates for consideration. Current committee members eligible for reappointment
should also be encouraged to apply for reappointment. This recruitment process is notintended to solicit preferred committee appointments for incoming or current RI directors
and TRF trustees.
Committee Member Selection
Rotary recognizes the value of representation on committees of the diverse range ofperspectives in Rotary membership. The committee selection task force is encouraged to
identify candidates for suggestion to the president-elect that reflect the internationality ofRotary, considering age, gender, ethnicity, expertise, geographic area, and other criteria.
The general secretary will evaluate candidates to ensure that the most qualified candidates
are presented to the task force for consideration with the technical skills or professional
expertise needed for each of the assignments. Current chairs of committees involved in
the application are encouraged to participate in the evaluation of candidates forpresentation to the task force. (April 2018 Mtg., Bd. Dec. 136)
Source: August 1999 Mtg., Bd. Dec. 44; November 1999 Mtg., Bd. Dec. 208; January 2011 Mtg., Bd. Dec. 123; Amended by June2007 Mtg., Bd. Dec. 226; January 2012 Mtg., Bd. Dec. 158; May 2015 Mtg., Bd. Dec. 176; October 2015 Mtg., Bd. Dec. 37; April 2018
Mtg., Bd. Dec. 136

31.040.5. Committee Evaluation
An evaluation tool shall be made available to RI and joint committees. In addition,customized assessments may be developed by the general secretary in consultation withcommittee chairs to address specialized performance expectations specific to eachmember’s participation and the committee’s terms of reference and stated purpose.
The committee evaluation process should inform the committee selection task force on
opportunities for improving committee results along with information for future decisions
related to removal or reappointment of members. (April 2018 Mtg., Bd. Dec. 136)
Source: May 2015 Mtg., Bd. Dec. 176; October 2015 Mtg., Bd. Dec. 37; Amended by April 2018 Mtg., Bd. Dec. 136

31.040.6. Appointments of Rotarians with Financial Obligations to RI
Any Rotarian who has been notified by the general secretary that he or she has a financial
obligation to RI or TRF in excess of US$100 that has been outstanding for more than 90
daysa) shall be ineligible for any Rotary appointments or assignments that require the approvalof the Board until these obligations have been met to the satisfaction of the generalsecretary.

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reimbursement for expenses incurred on RI or TRF business until such financial obligation
has been repaid.
It is recommended that those Rotarians who have an outstanding financial obligation to RI
in excess of US$100 for more than 90 days, not receive any RI presidential appointments
or assignments, or any Rotary Foundation appointments or assignments, until all
outstanding financial obligations have been resolved to the satisfaction of the Board. It isalso recommended that a Rotarian who has outstanding financial obligations in excess of
US$100 for more than 180 days be removed from any current appointment or assignmentby the responsible appointer. (June 2009 Mtg., Bd. Dec. 277)
Source: June 2002 Mtg., Bd. Dec. 296; February 2004 Mtg., Bd. Dec. 218. Amended by November 2002 Mtg., Bd. Dec. 168; May
2003 Mtg., Bd. Dec. 422; June 2005 Mtg., Bd. Dec. 336; June 2007 Mtg., Bd. Dec. 226; June 2009 Mtg., Bd. Dec. 277

31.040.7. Honorary Members Serving on Committees
Any honorary member of a Rotary club shall not serve on district or Rotary International
committees, by virtue of that honorary membership, regardless of past club, district, or RI
offices held by the honorary member. (February 2000 Mtg., Bd. Dec. 298)
Source: November 1999 Mtg., Bd. Dec. 134

31.040.8. Advisers to Committees
Adviser(s) may be appointed to a committee on an exception basis, provided that any
adviser(s) be approved by the RI Board. An adviser should provide subject matter expertise
and/or geographic representation needed on the committee. RI presidents should consider
appointing Rotaractors as advisers to any RI committee.
A two-thirds vote of the Board is required to add an adviser to a committee.
The president’s budget shall cover any additional costs of advisers. (January 2020 Mtg.,
Bd. Dec. 85)
Source: October 2019 Mtg., Bd. Dec. 37; October 2019 Mtg., Bd. Dec. 57

31.050. Liaison Directors to Committees
The president’s appointment of a Board member to serve as liaison director to a particular RI
committee provides a necessary channel of communication between the Board and the committees.
Thus, when the president deems it advisable, the liaison director should attend the appropriate
committee meetings. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 96. Amended by May-June 1983 Mtg., Bd. Dec. 321

31.050.1. Involvement in Meetings
There shall be only one liaison director assigned to a particular committee. Whenauthorized by the president, the liaison director shall attend the meeting of the committee
strictly in the capacity of a liaison and generally, as an observer. The liaison director shallRotary Code of Policies
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ensure that the deliberations and recommendations of the committee fully comply with thecommittee’s terms of reference. (April 2016 Mtg., Bd. Dec. 157)
Source: January 1968 Mtg., Bd. Dec. 96. Amended by May-June 1983 Mtg., Bd. Dec. 321; April 2016 Mtg., Bd. Dec. 157. See also
November 1996 Mtg., Bd. Dec. 66

31.050.2. Committee Reports
Liaison Directors shall present the committee report to the Board. The liaison director may
be expected to communicate the committee’s thinking and deliberations as contained in theformal written report or as otherwise known in the capacity as liaison director. (June 1998
Mtg., Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 96. Amended by May-June 1983 Mtg., Bd. Dec. 321

31.050.3. Liaison Directors’ Expenses
Appropriation shall be made in the annual RI budget to cover all expenses of the liaison
director in traveling to and from the committee meetings. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 96. Amended by May-June 1983 Mtg., Bd. Dec. 321

31.050.4. Director and Trustee Liaisons to Committees
The RI president and the chair of the Trustees should consider appointing both a liaison
director and a liaison trustee to all committees of mutual interest to Rotary International
and The Rotary Foundation. (April 2016 Mtg., Bd. Dec. 157)
Source: February 2003 Mtg., Bd. Dec. 201

31.050.5. Executive Committee Chair as Liaison to the Operations Review Committee
Future presidents are requested to appoint the Executive Committee chair to serve as theBoard’s liaison to the Operations Review Committee. (October 2014 Mtg., Bd. Dec. 38)
Source: May 2014 Mtg., Bd. Dec. 117

31.060. Executive Committee
31.060.1. Membership on the Executive Committee
The Board, in accordance with RI Bylaws section 5.070., may appoint an Executive
Committee on an annual basis. The Board has authorized the president to appoint themembers of the Executive Committee and its chair, such membership to include thepresident, president-elect, vice-president, and treasurer. (April 2016 Mtg., Bd. Dec. 157)
Source: June 2013 Mtg., Bd. Dec. 197; Amended by April 2016 Mtg., Bd. Dec. 157

31.060.2. Meetings of the Executive Committee
To give the Board more time to consider matters of major importance in the advancementof the program of RI and the successful administration of RI, the Executive Committee isauthorized and directed to meet in advance of each regular meeting of the Board to consider
and make decisions on behalf of the Board on all items on the agenda within the terms ofreference of the Executive Committee. (June 2004 Mtg., Bd. Dec. 236)
Source: May-June 1947 Mtg., Bd. Dec. 270; Amended by June 2004 Mtg., Bd. Dec. 236

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31.060.3. Petitions to the Board
As part of the operating procedures for the Board, the Executive Committee shall consider
all petitions to the Board together with suggested responses and refer to the Board thosedeemed necessary for Board attention. Petitions to the Board (and responses wherever
possible) shall be provided to all Board members. Any director may request that a petition
to the Board be considered by the full Board. (September 2011 Mtg., Bd. Dec. 34)
Source: October-November 1986 Mtg., Bd. Dec. 108; July 2003 Mtg., Bd. Dec. 7; Amended by June 2009 Mtg., Bd. Dec. 217; May2011 Mtg., Bd. Dec. 191

31.060.4. Terms of Reference for the Executive Committee
The Board, in accordance with the RI Bylaws, has prescribed the following terms ofreference under which the Executive Committee shall function:a) Make decisions on behalf of the Board where the policy of the Board or of RI has been
established or where an emergency exists, or as otherwise may be determined by the Board.
b) Make decisions when necessary relative to expenditures for which appropriations havebeen made by the Board and make emergency appropriations necessary to implement
action taken by the Board.
c) Make appropriations, from funds not otherwise appropriated, of such additionalamounts as may be recognizable as emergency requirements.
d) Explore matters requiring the attention of the Board and offer recommendations
thereon to the Board and, when appropriate, refer a Board agenda item to theappropriate Board committee when the matter is outside the terms of reference of the
Executive Committee.
e) Review reports of committees and, when necessary, take action upon matters contained
therein subject to the provisions in item a) of these terms of reference.
f) Evaluate the performance of the general secretary annually and report its findings tothe board;
The Executive Committee will conduct its annual evaluation of the general secretary at
an in-person meeting before the last Board meeting of the year. The following steps
will be taken in the evaluation process:1. No later than 30 days prior to the last Board meeting of the Rotary year, the generalsecretary will present to the RI president and chair of the Executive Committee awritten summary and analysis of progress made in advancing Rotary for the year.
2. The chair of the Executive Committee will provide a copy of the general secretary’s
report to all members of the Executive Committee and to the chair of The RotaryFoundation. The chair of the Executive Committee will request that any comments
be sent to him or her no later than 15 days prior to the Board meeting.
3. At its meeting before the last Board meeting, the Executive Committee will meetwith the general secretary to conduct its annual review. Following this meeting, aRotary Code of Policies
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written report of the Committee’s findings will be submitted to the full Board, theTrustee chair, and to the general secretary. The members of the following year’s
Executive Committee and the Trustee chair, or another trustee designated by thechair, should be invited to attend this meeting as observers. As part of its annual
review, the Executive Committee will review and evaluate the compensation of thegeneral secretary, and will approve any adjustments that it is authorized to makeunder general secretary’s employment contract. Any adjustments or modifications
to compensation or benefits for the general secretary outside of the employment
contract must be approved by the Board.
g) Act as a personnel committee for the Board in all matters relating to the staff and theirorganization within the Secretariat of RI and as such to
1. Approve of any decision made by the general secretary relative to the hiring or
termination of the individual holding the position of general counsel.
2. In consultation with the Audit Committee, approve of any decision made by thegeneral secretary relative to the hiring or termination of the individual holding theposition of internal audit manager.
3. Approve of any decision made by the general secretary relative to the hiring of anindividual to hold the position of assistant or associate or deputy general secretary
and any general manager, provided that the general secretary shall also consult thechair of the Foundation Trustees if such action applies to any general manager
assigned to work full time for The Rotary Foundation of RI.
4. Review and approve triennially Rotary’s employee compensation strategy asrecommended by the Operations Review Committee.
5. To assure compliance with United States income tax statutes, in a manner consistent
with United States Treasury Regulation Section 53.4958-6, or any successor
regulations that may be in effect from time to time, review annually maximum
compensation that could be paid to “disqualified persons” of RI so as to establish apresumption that such compensation is considered “reasonable” by the Internal
Revenue Service. Disqualified persons include any person, with respect to anytransaction, who is in a position to exercise substantial influence over the affairs of
the organization within five years prior to the date of the transaction. Disqualified
persons include president, president-elect, general secretary, deputy generalsecretary, all general managers, and chief investment officer.
6. Review, on the recommendation of the Director of Global People & Talent, issuesof harassment of a member of staff by a volunteer. (April 2021 Mtg., Bd. Dec.
144)
Source: June 1932 Mtg., Bd. Dec. III-(r); July 1934 Mtg., Bd. Dec. 11; July 1967 Mtg., Bd. Dec. 16; July 1972 Mtg., Bd. Dec. 15; July
1977 Mtg., Bd. Dec. 12; July 1986 Mtg., Bd. Dec. 13; July 1987 Mtg., Bd. Dec. 8; July 1991 Mtg., Bd. Dec. 5; July 1992 Mtg., Bd. Dec.
7; Amended by August 1999 Mtg., Bd. Dec. 45; August 1999 Mtg., Bd. Dec. 49; July 2000 Mtg., Bd. Dec. 3; July 2004 Mtg., Bd. Dec.
3; November 2004 Mtg., Bd. Dec. 58; June 2007 Mtg., Bd. Dec. 267; November 2007 Mtg., Bd. Dec. 46; November 2008 Mtg., Bd.
Dec. 48; May 2011 Mtg., Bd. Dec. 198; October 2012 Mtg., Bd. Dec. 44; June 2013 Mtg., Bd. Dec. 193; June 2013 Mtg., Bd. Dec.
258; July 2013 Mtg., Bd. Dec. 14; October 2013 Mtg., Bd. Dec. 30; May 2014 Mtg., Bd. Dec. 113; October 2014 Mtg., Bd. Dec. 43;
April 2016 Mtg., Bd. Dec. 157; September 2017 Mtg., Bd. Dec. 31; April 2020 Mtg., Bd. Dec. 131; April 2021 Mtg., Bd. Dec. 144

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31.060.5. General Counsel and Internal Audit Manager Reports to the Executive
Committee
The general counsel and the internal audit manager shall report directly to the executive
committee of the Board at least annually and at such additional times as may be necessary
for the good of the organization. (May 2011 Mtg., Bd. Dec. 198)
Source: May 2011 Mtg., Bd. Dec. 198

31.060.6. Executive Committee Chair Transition: Meeting with General Secretary
To ensure that there is a transition of knowledge from year to year, the outgoing executive
committee chair and incoming executive committee chair should meet toward the end ofeach Rotary year with the general secretary to discuss his or her plans for the coming Rotary
year. (October 2018 Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 133

31.065. Standing Board Committees
31.065.1. Establishment and Terms of Reference for Standing Board Committees
The Board has established the Administration Committee and Programs Committee as
standing committees of the Board, the members of which are to be appointed annually by
the president. Standing Board committee members shall be members of the Board otherthan the president, president-elect, vice-president, and treasurer. The terms of reference
for each standing committee are as follows:
Administration: This committee shall consist of five to seven members of the Board,
appointed at the discretion of the president, and shall act in an advisory capacity to the full
Board. This committee shall consider such matters of an administrative or legal nature as arereferred to the committee by the president or the Board.
Programs: This committee shall consist of five to seven members of the Board, appointed
at the discretion of the president, and shall act in an advisory capacity to the full Board.
This committee shall consider such matters involving RI programs, international meetings,
and membership issues as are referred to the committee by the president or the Board.
(June 2007 Mtg., Bd. Dec. 226)
Source: August 1999 Mtg., Bd. Dec. 56; Amended by May 2000 Mtg., Bd. Dec. 397; August 2000 Mtg., Bd. Dec. 92; July 2004 Mtg.,
Bd. Dec. 13; November 2004 Mtg., Bd. Dec. 45; June 2005 Mtg., Bd. Dec. 340; November 2005 Mtg., Bd. Dec. 120; June 2007 Mtg.,
Bd. Dec. 226

31.070. Finance Committee
31.070.1. Finance Committee Responsibilities
It is the responsibility of the RI Finance Committee to make recommendations to the Boardon all financial matters relating to Rotary International, including:Rotary Code of Policies
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1. Reviewing the details of the annual budget of Rotary International before
recommendation to the Board.
2. Confirming the allocation of expenses to The Rotary Foundation, in conjunction withthe budget review and with the TRF Finance Committee.
3. Reviewing the financial performance compared against the budget and reporting to theBoard at each meeting.
4. Reviewing the organization’s long-term financial projections and financial sustainability
opportunities in collaboration with the Strategic Planning Committee and the generalsecretary.
5. Recommending investment policies and monitoring the performance of investment
managers through the representation of the Investment Committee.
6. Delivering to the Board a five-year financial forecast that can be used to communicate
at each Rotary Institute. (June 2017 Mtg., Bd. Dec. 195)
Source: July 1997 Mtg., Bd. Dec. 5; Amended by June 2017 Mtg., Bd. Dec. 195

31.070.2. Meetings of the Finance Committee
The Finance Committee shall hold at least two in person meetings jointly with the TRF
Finance Committee in each Rotary year. (June 2017 Mtg., Bd. Dec. 195)
Source: October 1988 Mtg., Bd. Dec. 69; May-June 1980 Mtg., Bd. Dec. 467; Amended by November 2004 Mtg., Bd. Dec. 58; April
2016 Mtg., Bd. Dec. 157; June 2017 Mtg., Bd. Dec. 195

31.070.3. Attendance of Incoming Members of Finance Committee at Meetings
New Finance Committee members, including the treasurer-elect, shall be invited to observe
the meeting immediately prior to their joining the committee. (April 2016 Mtg., Bd. Dec.
157)
Source: May 2000 Mtg., Bd. Dec. 449; November 2006 Mtg., Bd. Dec. 119; Amended by April 2016 Mtg., Bd. Dec. 157

31.070.4. President-elect’s Attendance at Meetings
The president-elect of RI shall serve as an ex-officio member of the RI Finance Committee.
(June 2017 Mtg., Bd. Dec. 195)
Source: May 1972 Mtg., Bd. Dec. 217; November 1997 Mtg., Bd. Dec. 107; Amended by June 2017 Mtg., Bd. Dec. 195

31.075. Operations Review Committee
The terms of reference for the Operations Review Committee shall be as follows:
Reporting Responsibilities
The Operations Review Committee reports to the Board of Directors. Following each meeting of
the committee, the chair of the committee (or a member of the committee designated by the chair)shall report in person to the Board of Directors at the Board’s next available meeting. A written
report summarizing the committee’s deliberations and stating the committee’s recommendations
taken at each meeting regarding operational matters shall be provided to the Board of Directors at
its next meeting.
The Operations Review Committee maintains lines of communication with the president,
president-elect, general secretary and senior management.

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Committee Membership

The board shall appoint an operations review committee with six members, for single terms up to
six years, with one member appointed each year as appropriate to maintain six members.
Each member of the committee shall be experienced in either management, leadershipdevelopment, or financial management.
No member of the committee shall be a past president or a current member of the Board of Directors
or The Rotary Foundation Trustees. Furthermore, no member of the committee shall be:a) a member of the Audit or Finance Committee of Rotary Internationalb) a member of the Finance Committee of The Rotary Foundationc) nominated as a general officer of RId) appointed to serve as a TRF Trustee
The term of any member of the committee shall cease immediately upon meeting any of the criteria
listed in a) through d) above.
Notwithstanding the foregoing, a member of the committee may serve as a president’s
representative to a district conference, serve as a Council representative, serve on an RI committee,
other than the Audit and Finance Committees, serve on a TRF committee other than the FinanceCommittee, and serve in or on any club-, district-, or zone-level position or committee.
•
•
•
•
•
•

Monitors the effectiveness and efficiency of operations, including management structure,
work practices and productivity measures.
Monitors the effectiveness, efficiency and implementation of all internal systems.
Performs other oversight functions as requested by the Board, including those related to
RI’s responsibilities as the corporate member of The Rotary Foundation.
Serves as an advisory group to the Executive Committee with respect to compensation
matters.
As needed, reviews compliance with applicable laws and regulations and the status andfindings of any examinations by regulatory agencies.
Monitors compliance with the code of conduct and conflict-of-interest policy of theorganization and the Board of Directors.

Continuing Effect
These terms of reference shall remain in effect unless amended with specific reference to thedecision adopting these terms of reference.
Meeting Dates
The Committee should set its meeting dates at least 90 days in advance of the meeting so as toensure the availability of the general secretary. (April 2021 Mtg., Bd. Dec. 144)
Source: May 2000 Mtg., Bd. Dec. 395. Amended by November 2001 Mtg., Bd. Dec. 143; February 2002 Mtg., Bd. Dec. 168; February 2003 Mtg.,
Bd. Dec. 218; June 2005 Mtg., Bd. Dec. 340; June 2006 Mtg., Bd. Dec. 279; February 2007 Mtg., Bd. Dec. 139; June 2007 Mtg., Bd. Dec. 226;
November 2007 Mtg., Bd. Dec. 32; November 2008 Mtg., Bd. Dec. 38; June 2013 Mtg., Bd. Dec. 196; October 2013 Mtg., Bd. Dec. 34; May 2014
Mtg., Bd. Dec. 117; April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28; April 2021 Mtg., Bd. Dec. 144

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31.075.1. Compensation Advisory Committee to the Executive Committee of the Board
The timeline and process for the Operations Review Committee in its role as an advisorycompensation committee to the Executive Committee of the Board is as follows:
Meeting One (August/September):--Review and approve sources of compensation comparability data to be used for thedisqualified persons analysis conducted at Meeting Two--Review and approve the sources of compensation used for the annual salary budget
increase pro-jections; the average percentage increase projection shall be the basis for thesalary increase budget pool.
--Every third year, conduct a thorough review of Rotary’s employee compensation strategy
and comprehensive market survey data for employees. Compare the survey data with
policy goals. Report findings to the Executive Committee for approval--In intervening years, confirm the existing employee compensation strategy
Following Meeting One, the chair of the Operations Review Committee (or the chair’s
designee) will report the committee’s recommendations with respect to compensation
strategy and sources of compensation comparability data to the next meeting of the
Executive Committee.
Meeting Two (March/April):--Receive and review report on compensation comparability data for disqualified persons,
including the president and president-elect.
--Review recommended market-based pay ranges based on current salary surveys for all
disqualified persons and report to Executive Committee for approval--Confirm reasonableness of maximum compensation that could be proposed to be paid in
the coming year to Rotary’s disqualified persons and document any exceptions--Assemble a summary report of compensation paid to staff and present to the Executive
Committee
Following Meeting Two, the chair of the Operations Review Committee (or the chair’s
designee) will report the committee’s recommendations with respect to reasonableness ofthe pay ranges for disqualified persons and will present the summary report ofcompensation paid to all staff, to the next meeting of the Executive Committee. The
committee chair or the chair’s designee will also report on the reasonableness of pay ranges
for disqualified persons to the Trustees Executive Committee. (April 2021 Mtg., Bd. Dec.
144)
Source: October 2014 Mtg., Bd. Dec. 43; Amended by April 2021 Mtg., Bd. Dec. 144

31.080. Audit Committee Charter
A. Purpose
This committee shall act in an advisory capacity to the Board and Trustees. This committee shallconsider RI and Rotary Foundation financial reports, the external audit, the system of internal
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the president, the Board, the trustee chair, or the Trustees, or that otherwise come to the attentionof the committee.
B. Authority
The audit committee has authority to conduct or authorize investigations into any matters within
its scope of responsibility. It is empowered to:
1. Recommend the engagement of and the compensation for, and oversee the work of any
registered public accounting firm employed to audit the books of RI and TRF
2. Resolve any disagreements between management and the external auditor regarding financial
reporting
3. Retain independent counsel, accountants, or others to advise the committee or assist in the
conduct of an investigation
4. Meet with Rotary Senior Leaders, external auditors, or outside counsel, as necessary.
5. Seek any information it requires from employees, or external parties, all of whom are directed
to cooperate with the committee's requests.
C. Composition
This committee shall consist of seven members, including two members of the Board, appointed
annually by the Board, the president acting on its behalf, and one Trustee of The Rotary Foundation,
appointed annually by the Trustees. There shall be four members appointed by the Board who areneither members of the Board nor Trustees, who shall serve single terms of six years.
All members of the committee shall be independent and shall be financially literate. At least one
member shall have financial expertise ─ one who has financial knowledge and ability sufficientto understand, analyze, and reasonably assess generally accepted accounting principles (GAAP)and the financial statements of Rotary International and the Rotary Foundation, the competency of
the independent (external) audit firm, and Rotary International’s and The Rotary Foundation’s
internal controls and procedures for financial reporting.
In making appointments, the RI president and TRF trustee chair shall:
1. Exclude from membership on the committee those positions considered to have a potential
conflict of interest (e.g. RI president, TRF trustee chair)
2. Limit the number of RI and TRF Finance Committee members serving on the Audit Committee
to less than one-half of the committee’s membership
3. Not appoint as chair of the committee the RI treasurer, RI vice president, or TRF Trustee Vicechair
4. Limit where possible, the membership on other committees of an Audit Committee member
In addition, the chair of the Operations Review Committee or the chair’s designee shall serve as aliaison to the committee.
D. Meetings
This committee shall meet from one to three times per year for two to three days at such times andplaces and upon such notice as may be determined by the president, the Board, or the chair of theRotary Code of Policies
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committee and, if deemed necessary by the president or the chair of the committee, additional times
during the year at such times and places and upon such notice as may be determined by thepresident or the chair of the committee.
E. Responsibilities
The committee will carry out the following responsibilities:
Financial Statements
1. Review significant accounting and reporting issues, including complex or unusual transactions
and highly judgmental areas, and recent professional and regulatory pronouncements, andunderstand their impact on the financial statements.
2. Review with management and the external auditors the results of the audit, including any
difficulties encountered.
3. Review the annual financial statements, and consider whether they are complete, consistent withinformation known to committee members, and reflect appropriate accounting principles.
4. Review with management and the external auditors all matters required to be communicated tothe committee under generally accepted auditing standards.
Internal Control
1. Consider the effectiveness of RI’s and TRF’s internal control system, including information
technology security and control.
2. Understand the scope of internal and external auditors' review of internal control over financial
reporting, and obtain reports on significant findings and recommendations, together withmanagement's responses.
Internal Audit
1. Recommend approval of the internal audit charter by the board.
2. Ensure there are no unjustified restrictions or limitations, and review and concur in theappointment, replacement, or dismissal of the general auditor.
3. Approve the annual audit plan and all major changes to the plan.
4. Receive communications from the general auditor on the Auditing Services performance relative
to its plan.
5. Review with the general auditor the internal audit budget, resource plan, activities, andorganizational structure of the internal audit function.
6. Review the effectiveness of the internal audit function, including conformance with The Instituteof Internal Auditors' Definition of Internal Auditing and Code of Ethics and the International
Standards for Professional Practice of Internal Auditing.
7. On a regular basis, meet separately with the general auditor to discuss any matters that thecommittee or general auditor believes should be discussed privately.
8. Provide performance feedback relative to the general auditor to the general secretary forconsideration for merit increases.
9. Receive, review and concur a remuneration range for the general auditor from the generalsecretary, which shall be consistent with the compensation methodology applicable to all World
Headquarters employees.

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External Auditors
1. Review the external auditors' proposed audit scope and approach, including coordination of audit
efforts with internal audit.
2. Review the performance of the external auditor and recommend to the board the appointment ordischarge of the auditors.
3. Review and confirm the independence of the external auditors by obtaining statements from theauditors on relationships between the auditors and RI and TRF and their affiliates, including
non-audit services, and discussing the relationships with the auditors.
4. On a regular basis, meet separately with the external auditors to discuss any matters that thecommittee or auditors believe should be discussed privately.
Reporting Responsibilities
1. Regularly report to the RI board of directors and TRF trustees about committee activities, issues,
and related recommendations.
2. Provide an open avenue of communication between internal audit, the external auditors, andthe RI board of directors and TRF trustees.
Other Responsibilities
1. Perform other activities related to this charter as requested by the RI board of directors or The
Rotary Foundation trustees.
2. Institute and oversee investigations as needed.
3. Review and assess the adequacy of the committee charter annually, requesting board approval
for proposed changes, and ensure appropriate disclosure as may be required by law or
regulation.
4. Confirm annually that all responsibilities outlined in this charter have been carried out.
5. Evaluate the committee's and individual members' performance on a regular basis. (June 2017
Mtg., Bd. Dec. 200)
Source: May 2000 Mtg., Bd. Dec. 397; Amended by August 2000 Mtg., Bd. Dec. 92; July 2004 Mtg., Bd. Dec. 13; November 2004 Mtg., Bd. Dec.
45; June 2005 Mtg., Bd. Dec. 340; November 2005 Mtg., Bd. Dec. 120; November 2007 Mtg., Bd. Dec. 32; January 2008 Mtg., Bd. Dec. 210;
April 2008 Trustees Mtg., Dec. 106; June 2009 Mtg., Bd. Dec. 217; June 2010 Mtg., Bd. Dec. 182; June 2010 Mtg., Bd. Dec. 265; September
2011 Mtg., Bd. Dec. 140; June 2013 Mtg., Bd. Dec. 196; September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 200

31.090. Strategic Planning Committee
Rotary International and The Rotary Foundation shall have a joint Strategic Planning Committee
in accordance with RI Bylaws section 17.050., which will meet as needed and determined by the
RI Board and The Rotary Foundation Trustees. The committee shall counsel both the directors
and trustees on one strategic plan for RI and TRF. (September 2016 Mtg., Bd. Dec. 28)
Source: May 2015 Mtg., Bd. Dec. 164; Amended by September 2016 Mtg., Bd. Dec. 28

31.090.1. Responsibilities
It is the responsibility of the Strategic Planning Committee to counsel the Board andTrustees on all current and future strategic matters of Rotary, including recommending andmonitoring the multi-year strategic plan. Where appropriate and necessary, the committee
shall:

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1. Advise the Board and Trustees on a shared vision and strategic plan for Rotary’s future,along with providing counsel regarding alignment of initiatives and activities.
2. Conduct reviews of Rotary’s strategic plan at least every three years, including
evaluation of the mid- and long-term measures to ensure progress of the plan.
3. Review at least annually Rotary’s performance in achieving the strategic plan against
measurable targets for report to the Board and Trustees.
4. Make recommendations to the Board and Trustees related to Rotary’s mission, vision,values, priorities and goals, including future strategic initiatives and major programs orservices.
5. Ensure the organization has a defined, effective, measurable process for implementing
the strategic plan.
6. In collaboration with the Finance Committees of RI and TRF and the general secretary,
review the organization’s long-term financial projections and financial sustainability toalign opportunities with the strategic plan.
7. Survey Rotarians and clubs at least every three years to review the strategic plan andrecommend updates for consideration by the Board and Trustees.
8. Review the strategic impact of pending and approved Council on Legislation andCouncil on Resolutions items on the strategic plan.
9. Identify and analyze critical strategic issues facing the organization to formulate
scenarios and strategies.
10. Consider Rotary’s position and comparative advantage relative to market trends aswell as global trends in volunteerism, membership, charitable causes and humanitarian
service.
11. Monitor global demographic trends that could affect the potential number of Rotarians
by geographic region, including countries that may open to expansion.
12. Perform other functions as assigned by the Board and Trustees. (June 2021 Mtg., Bd.
Dec. 177)
Source: May 2015 Mtg., Bd. Dec. 164; Amended by September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 195; June 2021
Mtg., Bd. Dec. 177

31.090.2. Role of Board of Directors and Foundation Trustees to Strategic Planning andStrategic Planning Committee
The boards of directors and trustees each have defined roles as outlined in the bylaws andcode of policies in regards to Rotary’s strategic plan. RI and TRF will have one strategicplan with goals and measures to support the overall strategic plan. Depending on the needRotary Code of Policies
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199of the organization, the plan will generally cover a 3-5 year period, but it can be adjusted
to address current needs of Rotary International and/or The Rotary Foundation. (October
2015 Mtg., Bd. Dec. 37)
Source: May 2015 Mtg., Bd. Dec. 164

31.090.3. Meetings of the Strategic Planning Committee
The Strategic Planning Committee shall meet at such times and places and upon such noticeas may be determined by the RI president, TRF Trustee chair, or the board of directors orboard of trustees. It is recommended that any meetings be arranged so the report of thefirst meeting is included in the Board and Trustees’ second meeting agenda (typically in
October). Any second committee meeting shall coincide so that the report is included in
the Board and Trustees’ fourth meeting agenda (typically April/May/June). (October 2015
Mtg., Bd. Dec. 37)
Source: May 2015 Mtg., Bd. Dec. 164

31.090.4. Attendance of Incoming Members of Strategic Planning Committee at Meetings
The general secretary shall include funds in budgets, as required, for new committee
members to observe the meeting immediately prior to their joining the committee.
(October 2015 Mtg., Bd. Dec. 37)
Source: May 2015 Mtg., Bd. Dec. 164

31.090.5. Incoming Presidents and Trustee Chair Attendance at Meetings
The president-elect and president-nominee of RI and chair-elect and chair-elect designee
shall be invited to the meetings and serve as ex-officio members of the committee.
(September 2016 Mtg., Bd. Dec. 28)
Source: May 2015 Mtg., Bd. Dec. 164; Amended by September 2016 Mtg., Bd. Dec. 28

31.100. Membership Committee
The committee shall consist of nine members, two of whom shall be members of the board andone of whom shall be a member of the trustees of The Rotary Foundation. All members of thecommittee shall be appointed by the president, after consultation with the RI Board. In addition,
the Trustee member shall be appointed by the president in consultation with the Trustee chair. All
members shall serve three-year staggered terms. Members may be reappointed, but not serve morethan six years.
The initial appointments for this committee may include terms shorter than three years in order toimplement the requirement for staggered terms. (September 2016 Mtg., Bd. Dec. 28)
Source: May 2015 Mtg., Bd. Dec. 180; September 2016 Mtg., Bd. Dec. 28

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31.110. Committee Reports
With the guidance of the committee’s chair and assistance of the staff (except in preparing thereports of the RI Audit Committee and the Operations Review Committee), each RI committee
shall prepare and include, as part of the committee’s minutes or report, its specificrecommendations to the Board (or to the general secretary), with a brief rationale for each
recommendation. Such recommendations should be arranged in order of priority. (June 2007
Mtg., Bd. Dec. 226)
Source: June 1987 Mtg., Bd. Dec. 342; Amended by June 2005 Mtg., Bd. Dec. 340; June 2007 Mtg., Bd. Dec. 226

31.120. Committee Finances
The general secretary is requested to inform each RI committee, in advance of its meeting, of thecurrent RI budget for the particular committee. When submitting recommendations to the Board,
all RI committees shall include a summary statement detailing the total costs and other financial
implications of their recommendations. (June 1998 Mtg., Bd. Dec. 348)
Source: January-February 1989 Mtg., Bd. Dec. 171

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Article 32. RI General Secretary
32.010. Chief Executive Officer of RI
32.020. Authority to Act on Behalf of Board
32.030. General Secretary Authority to Act on Behalf of Board on Matters Relating to Clubs
32.040. General Secretary Authority to Act on Behalf of Board on Matters Relating to Convention,Council on Legislation, and Council on Resolutions
32.050. General Secretary Authority to Act on Behalf of Board on Matters Relating to Districts
32.060. General Secretary Authority to Act on Behalf of Board on Matters Relating to Finance32.070. General Secretary Authority to Act on Behalf of Board on Matters Relating to General
Administration
32.080. General Secretary Authority to Act on Behalf of Board on Matters Relating to Rotary
Literature, Documents and Translation
32.090. General Secretary Authority to Act on Behalf of Board on Matters Relating to Programs

32.010. Chief Executive Officer of RI
The general secretary is the chief executive officer of RI and The Rotary Foundation. As the chief
executive officer, the general secretary shall implement the policies of RI, its Board of Directors,
and its Foundation Trustees. (October 2019 Mtg., Bd. Dec. 29)
Source: March 1994 Mtg., Bd. Dec. 124; Amended by November 2004 Mtg., Bd. Dec. 58; April 2016 Mtg., Bd. Dec. 157; October 2019 Mtg., Bd.
Dec. 29. Affirmed by June 1999 Mtg., Bd. Dec. 293

32.010.1. Supervision of Secretariat
The general secretary shall provide general supervision of all operations of the Secretariat,
including but not limited to those functions related to finance, programs, communication,planning, The Rotary Foundation, and administrative matters. (June 1998 Mtg., Bd. Dec.
348)
Source: March 1994 Mtg., Bd. Dec. 124. Affirmed by June 1999 Mtg., Bd. Dec. 293

32.010.2. Long-Range Planning and Policy Formation
The general secretary shall assist the Board and the Foundation Trustees in long-range
planning and policy formation. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 124

32.010.3. Execution of Legal Documents
The General Manager of the area substantially involved in the contract, or the generalsecretary, shall execute all legal documents and contracts on behalf of the association and
its Foundation. Changes to contracts must be approved by the general secretary or the
General Manager. (October 2013 Mtg., Bd. Dec. 30)
Source: March 1994 Mtg., Bd. Dec. 124; Amended by November 2002 Mtg., Bd. Dec. 87; October 2013 Mtg., Bd. Dec. 30. Affirmed
by June 1999 Mtg., Bd. Dec. 293

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32.010.4. General Secretary Employment Tenure
The maximum length of the initial employment contract for a general secretary shall bethree years. However, the employment contract for a general secretary who has served aterm of at least three years may be extended by up to five years. (June 2005 Mtg., Bd. Dec.
279)
Source: June 1997 Mtg., Bd. Dec. 405; Amended by June 2005 Mtg., Bd. Dec. 279

32.010.5. Procedures For Selection/Resignation/Termination of General Secretary
The Board of Directors of Rotary International shall be the sole body which is authorized to
employ, review, terminate or accept the resignation of the general secretary. Pursuant to its
authority under the RI Constitution, RI Bylaws, and laws of the State of Illinois, the Board has
adopted the following “Procedures for the Selection/Termination of the general secretary.”
These steps must be handled sequentially.
Selection
1. One year prior to expiration of the contract, the general secretary will notify the
Executive Committee of the Board in writing as to whether or not he/she wishes torenew the contract as general secretary.
a. If a renewal is desired, the Executive Committee shall review the performance ofthe general secretary, including past performance reviews. The Executive
Committee shall then report to the full Board who will decide whether to extend
the contract. Before reaching a decision, the Board also may decide to open theposition to a search;b. If the Board agrees to extend the contract with the general secretary, the Executive
Committee shall negotiate the new agreement as directed by the Board.
2. If the general secretary decides not to seek renewal of the contract, or if the Board does
not extend the contract or desires to consider other candidates, the Executive
Committee shall serve as a Search Committee. A member of The Rotary Foundation
Board of Trustees shall be invited to serve as a member of the Search Committee.
a. The Search Committee shall retain an external executive recruiting and search firm
to assist with the selection of the next general secretary;b. Resumes will be sent to and collected by the external search firm. All resumes orsummaries of the resumes will be forwarded to the Search Committee along withan analysis and recommendation of each candidate;c. The Search Committee will determine which candidates will be interviewed. Suchcandidates’ expenses associated with the interview process will be covered
pursuant to the RI Travel and Expense Policy;d. Working with the committee chair, the external search firm will schedule interviews
with no fewer than five candidates;

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The Search Committee shall review the candidates’ resumes, interview thecandidates, and through its chair, present no fewer than three candidates to theBoard. These three or more candidates shall be invited to appear before the full
Board. The chair of the Executive Committee shall chair the interview process infull Board session;

f. The full Board elects a new general secretary prior to 31 March pursuant to RI
Bylaws section 6.040. The Executive Committee or a sub-group of the Executive
Committee, plus other Directors as determined by the Executive Committee, shallform a committee to negotiate the contract. The General Counsel will work with
the Executive Committee to engage a U.S. employment law attorney to assist thecommittee in its negotiations with the new general secretary. After negotiation, thecontract shall be shared with the full Board.
g. The contract must be signed by 30 April and becomes effective the following 1 July.
Resignation
In the event that the general secretary tenders his/her resignation from office, the letter ofresignation shall be addressed and forwarded to all members of the Executive Committee of
the Board. The Executive Committee shall then forward such resignation letter to the membersof the Board. The Board shall direct the Executive Committee pertaining to such resignation.
The Executive Committee shall represent the Board in all matters pertaining to the resignation,and report its actions to the Board.
Termination(Illinois is an “at-will” state in which an employee can be terminated or resign without
reason or notice. However, employment contracts may define procedures for terminationby either party.)
1. Any member of the Board can make a written recommendation to the Executive
Committee Chair to terminate employment of the general secretary. The Chair must
pass the recommendation(s) to the Executive Committee.
2. If the Executive Committee decides not to act upon the recommendation for termination,
it will inform the member of the Board of its decision in writing.
3. If the Executive Committee decides to seek termination, it shall, in accordance withprocedures outlined in RI Bylaws section 5.040., invite the general secretary to appear
before the full Board. If the Board subsequently concurs by majority vote to terminate
employment, the President will inform the general secretary in writing.
4. The Executive Committee shall finalize any details regarding termination and reportback to the Board. (April 2016 Mtg., Bd. Dec. 157)
Source: August 1999 Mtg., Bd. Dec. 46; Amended by May 2003 Mtg., Bd. Dec. 325; January 2011 Mtg., Bd. Dec. 119; April 2016
Mtg., Bd. Dec. 157

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Cross References
31.060.4. Terms of Reference for the Executive Committee: Performance Evaluation of General
Secretary

32.020. Authority to Act on Behalf of Board
The general secretary, as the chief executive officer of RI, is authorized by the Board to makedecisions on behalf of the Board when necessary. All such decisions shall be reported to the Board
for ratification at each meeting. (October 2019 Mtg., Bd. Dec. 29)
Source: January 1933 Mtg., Bd. Dec. VI(a); Amended by November 2004 Mtg., Bd. Dec. 58; October 2019 Mtg., Bd. Dec. 29. Affirmed by June
1999 Mtg., Bd. Dec. 293. See also November 1997 Mtg., Bd. Dec. 108

32.030. General Secretary Authority to Act on Behalf of Board on Matters Relating to Clubs
32.030.1. Waiver or Remittance of Charter Fee
The general secretary, acting on behalf of the Board, may waive or remit any part or all of
the charter fee of any new club. (October 2015 Mtg., Bd. Dec. 75)
Source: January 1937 Mtg., Bd. Dec. 129; June 1977 Mtg., Bd. Dec. 19; Amended by October 2015 Mtg., Bd. Dec. 75

32.030.2. Excuse Payment of Club Invoices or Indebtedness
The general secretary may excuse, delay, or reduce payment of the club invoices when, inthe general secretary’s judgment, the recommendation of the governor and othercircumstances in the case warrant such action. The general secretary may also excuse clubs
from partial or a full payment of their indebtedness to Rotary when, in the generalsecretary’s judgment, the recommendation of the governor and other circumstances
warrant such action. (April 2016 Mtg., Bd. Dec. 157)
Source: January 1938 Mtg., Bd. Dec. 170; Amended by October 2014 Mtg., Bd. Dec. 105; April 2016 Mtg., Bd. Dec. 157

32.030.3. Excusing Financial Obligations in Merging Clubs
To facilitate and promote the merging of small clubs (20 or fewer members), the generalsecretary may excuse such clubs from payment of their past due financial obligations to RI.
(May 2011 Mtg., Bd. Dec. 238)
Source: May 2011 Mtg., Bd. Dec. 238

32.030.4. Club Suspension, Termination, Resignation, and Reinstatementa) The general secretary may suspend or terminate the membership of any club that fails
to pay its dues or other financial obligations to RI or approved contributions to the district
fund, pursuant to RI Bylaws section 3.020.1.
b) The general secretary may suspend the membership of any club that fails to reportchanges to its membership on a timely basis, pursuant to RI Bylaws section 3.020.2.
c) The general secretary may cancel club charters in an emergency.

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205d) The general secretary may reinstate the membership of any former club whose
membership in RI was terminated because the club did not meet its financial obligations to
RI, if such obligation has been met or satisfactory arrangements for payment have beenmade.
e) the general secretary may terminate clubs for failure to function according to the criteria
established in section 2.010.1. of this Code.
f) the general secretary may approve the resignation of a club pursuant to RI Bylaws
section 3.010.
g) the general secretary may terminate clubs at the request of a district governor if its
membership falls below six members, pursuant to RI Bylaws section 3.020.4. (October
2019 Mtg., Bd. Dec. 29)
Source: January 1954 Mtg., Bd. Dec. 100; March 1983 Mtg., Bd. Dec. 244; July 2003 Mtg., Bd. Dec. 17; June 2004 Mtg., Bd. Dec.
283; Amended by January 2014 Mtg., Bd. Dec. 79; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

32.030.5. Amendments to Club Constitutions
The general secretary may approve amendments to club constitutions in the following
circumstances:--when such amendments tend to bring the document into closer harmony with the Standard
Rotary Club Constitution.
--where necessary to comply with local laws. (April 2016 Mtg., Bd. Dec. 157)
Source: October 1922 Mtg., Bd. Dec. 2(b); January 1961 Mtg., Bd. Dec. 117; Amended by April 2016 Mtg., Bd. Dec. 157

32.030.6. Changes in Club Names and Locality
The general secretary may approve changes in a club's name and/or locality. (November
2001 Mtg., Bd. Dec. 45)
Source: October 1922 Mtg., Bd. Dec.(b); Amended by November 2001 Mtg., Bd. Dec. 45

32.030.7. Suspension of Meetings
The general secretary may authorize clubs in predominantly Muslim communities tosuspend meetings during the month of Ramadan. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1954 Mtg., Bd. Dec. 205

32.030.8. Incorporation
The general secretary may approve requests from clubs for incorporation which are inconformity with the general provisions for articles of incorporation as adopted by the Board.
(April 2016 Mtg., Bd. Dec. 157)
Source: July 1940 Mtg., Bd. Dec. 36; Amended by April 2016 Mtg., Bd. Dec. 157

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32.030.9. Magazine Subscription Requirements
The general secretary may act on behalf of the Board to excuse clubs from complying withthe provisions of RI’s constitutional documents that requires all Rotarians to subscribe to
Rotary magazine or an approved and prescribed certified regional magazine. (January
2019 Mtg., Bd. Dec. 80)
Source: November 1980 Mtg., Bd. Dec. 204(d); Amended by January 2009 Mtg., Bd. Dec. 132; October 2018 Mtg., Bd. Dec. 68

32.030.10. Furnishing Club Officer Mailing Lists
Except where the distribution of membership lists is otherwise addressed by a section ofthis Code the general secretary may furnish mailing lists of club officers to various agencies
and organizations, provided that: a) the purposes for which such lists may be provided must
be clearly identified by the general secretary as being for the benefit of Rotary programs;
and b) the recipients agree to use the lists only for the purpose provided and not to provide
such lists to any third party or to use them for any commercial purpose. (September 2011
Mtg., Bd. Dec. 34)
Source: June 1984 Mtg., Bd. Dec. 401. Affirmed by February 1998 Mtg., Bd. Dec. 235; Amended by February 2001 Mtg., Bd. Dec.
219; September 2011 Mtg., Bd. Dec. 34

32.030.11. Merger of Rotary Clubs
The general secretary may act on behalf of the Board to approve applications for the mergerof clubs submitted pursuant to RI Bylaws section 2.060. (March 2005 Mtg., Bd. Dec. 178)
Source: November 2004 Mtg., Bd. Dec. 136

32.030.12. New Clubs
The general secretary shall have the responsibility for acting on behalf of the Board inadmitting Rotary clubs to membership in RI. (November 2004 Mtg., Bd. Dec. 58)
Source: November 1979 Mtg., Bd. Dec. 220

32.030.13. Use of Name “Rotary”
The general secretary may act on behalf of the Board in authorizing Rotary clubs to use thename "Rotary" in incorporating club or district foundation activities. (June 2007 Mtg., Bd.
Dec. 226)
Source: May-June 1964 Mtg., Bd. Dec. 220

32.030.14. Amendment to Constitution for Fundraising
The general secretary is authorized to act on behalf of the board to consider an applicationfrom a club seeking to amend its constitution to provide authorization for the club to raise
funds, where such constitutional provision is required by law. (June 2007 Mtg., Bd. Dec.
226)
Source: January 1958 Mtg., Bd. Dec. 112

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32.030.15. Suspension or Termination of Clubs for Failure to Comply with Foundation
Stewardship Policies
The general secretary is authorized to act on behalf of the Board to suspend or terminate
the membership of any club that retains in its membership any person who has, as
determined by The Rotary Foundation Trustees, misused funds from The RotaryFoundation or who has otherwise breached the stewardship policies of The RotaryFoundation pursuant to RI Bylaws section 3.020.1. (November 2010 Mtg., Bd. Dec. 98)
Source: November 2010 Mtg., Bd. Dec. 98

32.030.16. Disqualifying Candidates for Elective Office
The general secretary or the president is authorized to act on behalf of the Board todisqualify from election to office any Rotarian candidate on whose behalf a Rotarian orclub takes legal action in a manner inconsistent with the requirements of RI Bylaws section
13.030.5. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2013 Mtg., Bd. Dec. 209; Amended by September 2016 Mtg., Bd. Dec. 28

32.030.17. Suspension or Termination of Club for Legal Action
The general secretary is authorized to act on behalf of the Board to suspend or terminate
any club that takes legal action in a manner pursuant to RI Bylaws sections 3.020.1. and13.030.5. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2013 Mtg., Bd. Dec. 209; Amended by April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28

Cross References
2.010.1. Club Failure to Function
9.030. Status of Suspended Clubs
34.040. Use of Name “Rotary”

32.040. General Secretary Authority to Act on Behalf of Board on Matters Relating toConvention, Council on Legislation, and Council on Resolutions
32.040.1. Selection of Council Representative in Ballot-By-Mail
The general secretary may act on requests from districts to select the Council representative
and the alternate in a ballot-by-mail in accordance with the provisions of RI Bylaws section
9.070. (September 2016 Mtg., Bd. Dec. 28)
Source: July 1958 Mtg., Bd. Dec. 36; Amended by September 2016 Mtg., Bd. Dec. 28

32.040.2. Examining Proposed Legislation and Resolutions
The general secretary may advise proposers of enactments or resolutions of any defects
noted in the text of their respective proposals, pursuant to the provisions of RI Bylaws
section 7.070., and section 8.080., on the advice of the Constitution and Bylaws Committee.
(September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1963 Mtg., Bd. Dec. 190; Amended by March 2005 Mtg., Bd. Dec. 178; June 2007 Mtg., Bd. Dec. 226; September
2016 Mtg., Bd. Dec. 28

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Cross References
57.020. Host Organization Committee
57.030. Convention Guidelines
57.040. Convention Site Selection
57.050.1. Attendance Guidelines: Partners of Deceased Rotarians
58.020. Scheduling of International Assembly
59.020.4. Financial Impact Statement at Council
60.050. Rotary Institutes: Institute Site and Date Approval

32.050. General Secretary Authority to Act on Behalf of Board on Matters Relating toDistricts
32.050.1. Incorporation of Districts
The general secretary is authorized to act on behalf of the Board on all matters relating toincorporation of districts, including reviewing and accepting any application forincorporation. In the event of unusual circumstances requiring further statements of policy,
the general secretary shall refer the issue to the Executive Committee. (March 2005 Mtg.,
Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

32.050.2. Extension of Time to Select Governor-Nominee
The general secretary may extend the time specified in RI Bylaws section 12.010. for theselection of a district governor-nominee if, in the general secretary’s opinion, there is agood and sufficient reason to do so. (February 2007 Mtg., Bd. Dec. 154)
Source: February 2007 Mtg., Bd. Dec. 154

32.050.3. Modification of District Boundary Descriptions
The general secretary is authorized, acting on behalf of the Board, to approve all district
boundary description changes where the district boundaries remain the same.
The general secretary is authorized to act on behalf of the Board to approve a minor district
boundary modification affecting the transfer of up to ten clubs, or an area containing no
Rotary club, from one district to a neighboring district. The boundary modification shallbecome effective 1 July following the decision. (June 2013 Mtg., Bd. Dec. 196)
Source: August 1999 Mtg., Bd. Dec. 80; February 2007 Mtg., Bd. Dec. 189; June 2007 Mtg., Bd. Dec. 226; January 2008 Mtg., Bd.
Dec. 196; January 2012 Mtg., Bd. Dec. 211; June 2013 Mtg., Bd. Dec. 196

Cross References
17.020.5. General Secretary Authority to Allow Variations from the District Incorporation
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32.060. General Secretary Authority to Act on Behalf of Board on Matters Relating to
Finance32.060.1. Revision of RI Budget Appropriations
The general secretary may authorize reallocations of the approved budget in accordancewith 68.010.2. (June 2017 Mtg., Bd. Dec. 195)
Source: May 1944 Mtg., Bd. Dec. 244; Amended by June 2017 Mtg., Bd. Dec. 195

32.060.2. Safeguarding RI Funds and Financial Obligations
In emergency situations the general secretary may make arrangements to safeguard thefunds and financial obligations of RI and report to the Board at their next meeting. (June2017 Mtg., Bd. Dec. 195)
Source: July 1976 Mtg., Bd. Dec. 78; Amended by June 2017 Mtg., Bd. Dec. 195. Affirmed by February 1998 Mtg., Bd. Dec. 235

32.060.3. Fiscal Agent Systems
When a country’s financial conditions warrant, the Board may direct the general secretary
to establish a fiscal agent system with attendant bank accounts, and provide periodic reports
to the Finance Committee and the Board. When so directed, the general secretary shallhave the authority to appoint and remove the fiscal agent. The general secretary isrequested to consult with the director resident in the zone on proposed appointments.
(November 2002 Mtg., Bd. Dec. 172)
Source: January 1948 Mtg., Bd. Dec. 114; Amended by July 1976 Mtg., Bd. Dec. 79; July 1981 Mtg., Bd. Dec. 54; November 1986
Mtg., Bd. Dec. 113; November 2002 Mtg., Bd. Dec. 172

32.060.4. Officer and Committee Member Expense Statements
The general secretary shall authorize payment of all expense statements of officers andcommittee members. When the general secretary determines that the amounts areexcessive, the general secretary is instructed to withhold payment and bring the matter tothe attention of the Executive Committee or Board. (April 2016 Mtg., Bd. Dec. 157)
Source: June 1932 Mtg., Bd. Dec. XIV (a) 4. Amended by April 2016 Mtg., Bd. Dec. 157. Affirmed by February 1998 Mtg., Bd. Dec.
235

32.060.5. Adjustment of Advertising Rates for Rotary
The general secretary may adjust advertising rates of Rotary to ensure the continued
profitability of the magazine. (June 1998 Mtg., Bd. Dec. 348)
Source: February 1989 Mtg., Bd. Dec. 227

32.060.6. RI Travel Service
The general secretary may make any changes required in the relationship of RI staff withthe approved travel agency staff to improve service levels and economies in the RI Travel
Service. (February 1999 Mtg., Bd. Dec. 196)
Source: June 1994 Mtg., Bd. Dec. 288. Amended by February 1999 Mtg., Bd. Dec. 196

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32.060.7. Changing the Payment and Receipt of Money to US Dollars
The general secretary may approve any requests for changing the payment and receipt ofmoney from the local currency to US dollars. (August 1999 Mtg., Bd. Dec. 43)
Source: June 1999 Mtg., Bd. Dec. 338

32.060.8. Revising Rotary Funding for District Governors
The general secretary is authorized to make revisions in governors' budgets, when, in thegeneral secretary’s opinion, all or part of such changes requested by the governor are
justified and reasonable. (April 2016 Mtg., Bd. Dec. 157)
Source: January 1967 Mtg., Bd. Dec. 192. Amended by April 2016 Mtg., Bd. Dec. 157. See also July 1996 Mtg., Bd. Dec. 8

32.060.9. Extension of Deadline for Receipt of Expense Reports from Governors
The general secretary, acting on behalf of the Board, upon receipt of a petition explaining
extenuating circumstances, may extend the deadline for receipt of expense reports from
district governors documenting the use of their Rotary funding to no later than 30
September. (April 2016 Mtg., Bd. Dec. 157)
Source: May 2003 Mtg., Bd. Dec. 409; Amended by June 2006 Mtg., Bd. Dec. 270; April 2016 Mtg., Bd. Dec. 157

32.060.10. Disbursement of Rotary Funding to Governors
The general secretary is authorized to disburse less than 70% of the budget available togovernors if deemed necessary to maintain appropriate controls and stewardship over large
total allocation amounts. (April 2016 Mtg., Bd. Dec. 157)
Source: June 1998 Mtg., Bd. Dec. 396; June 2005 Mtg., Bd. Dec. 329; Amended by April 2016 Mtg., Bd. Dec. 157

Cross References
66.010. Annual Report
66.030.2. Exchange Rates for Payment to RI
66.050. Contracts
68.020. Authority to Exceed RI Budget
69.030.3. Schedule of Reimbursement to Governors
69.030.4. Procedure for Revising Governors’ Budgets

32.070. General Secretary Authority to Act on Behalf of Board on Matters Relating toGeneral Administration
32.070.1. Delegation of Duties to Secretariat Staff
As advisable and necessary, the general secretary may delegate to appropriate Secretariat
staff any authority delegated to the general secretary by the Board to make decisions onbehalf of the Board in certain matters and certain circumstances. (October 2019 Mtg., Bd.
Dec. 29)
Source: June 1938 Mtg., Bd. Dec. 266; May-June 1940 Mtg., Bd. Dec. 324; November 1983 Mtg., Bd. Dec. 82. Amended by
November 1986 Mtg., Bd. Dec. 113; July 1990 Mtg., Bd. Dec. 16; October 2013 Mtg., Bd. Dec. 30; October 2019 Mtg., Bd. Dec. 29

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32.070.2. Emergency Committee Recommendations
Within existing policies, the general secretary may act with the president on emergency
recommendations of any committee, in the event the Board or Executive Committee is not
to meet within reasonable time after the committee meeting. (June 1998 Mtg., Bd. Dec.
348)
Source: January 1946 Mtg., Bd. Dec. 156

32.070.3. Mediation and Arbitration Guidelines
The general secretary is authorized to act on behalf of the Board regarding the setting ofdates for mediation and/or arbitration pursuant to RI Bylaws section 24.010. and any
matters pertaining to the procedure for the mediation and arbitration of disputes that are
not otherwise addressed in RI Bylaws Article 24. (June 2008 Mtg., Bd. Dec. 227)
Source: January 2008 Mtg., Bd. Dec. 155

32.070.4. Cost Sharing Ratio for RI Health Insurance Plan
The Board grants discretion to the general secretary to determine the cost sharing ratio forgroup health insurance. (January 2009 Mtg., Bd. Dec. 132)
November 2008 Mtg., Bd. Dec. 49

32.080. General Secretary Authority to Act on Behalf of Board on Matters Relating to
Rotary Literature, Documents and Translation
32.080.1. Publication Production
Except where publication of a pamphlet has been authorized by specific decision of theBoard or the convention, the general secretary shall make the following decisions: when a
new pamphlet shall be published, the language in which it shall be published, and when
the publication of any existing pamphlet shall be discontinued. (February 2002 Mtg., Bd.
Dec. 216)
Source: June 1938 Mtg., Bd. Dec. 308; May-June 1966 Mtg., Bd. Dec. 292; Amended by February 2002 Mtg., Bd. Dec. 216

32.080.2. Publications Priority List
The general secretary shall remove publications from or add publications to the priority listin order to keep the list current and in harmony with the importance of RI programs.
(February 2002 Mtg., Bd. Dec. 216)
Source: March 1986 Mtg., Bd. Dec. 207. Amended by November 1986 Mtg., Bd. Dec. 113; February 2002 Mtg., Bd. Dec. 216

32.080.3. Ownership of Original Worka) The copyright to any original work of authorship created by a Rotarian, who is not an
employee of Rotary International, is owned by that Rotarian, unless agreed upon otherwise
between such Rotarian and Rotary International.

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212b) Notwithstanding the above, the copyright to any original work of authorship created bya Rotarian, who, although not an employee of Rotary International, has created the work
as an agent of Rotary International, is owned by Rotary International. (November 1999
Mtg., Bd. Dec. 175)
Source: November 1999 Mtg., Bd. Dec. 175

32.080.4. Translations of Rotary Literature
The general secretary is authorized, on behalf of the Board, to approve translations ofRotary literature.
The general secretary is authorized, where it appears necessary or advisable to modify text
in order to make a publication generally more useful to clubs within a district or a group of
districts, to approve the full text of any such changes, in English, prior to such changes
being made. (June 2007 Mtg., Bd. Dec. 226)
Source: April 1930 Mtg., Bd. Dec. IV(p); January 1958 Mtg., Bd. Dec. 142; Amended by January 1974 Mtg., Bd. Dec. 149. Reaffirmed
by November 1997 Mtg., Bd. Dec. 108

Cross References
48.020.1. Role of General Secretary in Translation of RI Literature
48.020.2. Use of Rotarian Volunteers in Translating

32.090. General Secretary Authority to Act on Behalf of Board on Matters Relating to
Programs
32.090.1. Recognition and Termination of Rotaract Multidistrict Information
Organizations
The general secretary is authorized to recognize and terminate Rotaract Multidistrict
Information Organizations on behalf of the Board. (June 2007 Mtg., Bd. Dec. 226)
Source: November 2006 Mtg., Bd. Dec. 74

32.090.2. INTEROTA Conference
The general secretary is authorized to approve requests to host the triennial Rotaract
conference known as INTEROTA on behalf of the Board. (June 2005 Mtg., Bd. Dec. 271)
Source: March 2005 Mtg., Bd. Dec. 217

32.090.3. Rotary Youth Exchange Certification
The Board delegates authority to the general secretary to manage the district certification
program to:a. Grant certification, provisional certification, conditional certification to districts or
portions of districts, including outbound-only certification.
b. Rescind certification, provisional certification, conditional certification to districts.
c. Grant waivers to districts. (January 2017 Mtg., Bd. Dec. 87)
Source: June 2007 Mtg., Bd. Dec. 274; Amended by January 2017 Mtg., Bd. Dec. 87

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32.090.4. Multidistrict Youth Exchange
The general secretary is authorized, acting on behalf of the Board, to approve participation
by districts in multidistrict youth exchange activities or projects.
The general secretary may remove a district from a multidistrict Youth Exchange activity
upon request of the multidistrict organization’s governing body with or without the consent
of the district governor of the district being removed.
The general secretary may remove a district from a multidistrict Youth Exchange activity
upon notice that they have failed to comply with the district certification program with orwithout the consent of the district governor. (January 2017 Mtg., Bd. Dec. 87)
Source: May 1979 Mtg., Bd. Dec. 355; November 2004 Mtg., Bd. Dec. 108; January 2017 Mtg., Bd. Dec. 87; Amended by November
2001 Mtg., Bd. Dec. 45

32.090.5. Global Networking Groups
The general secretary may approve applications to incorporate global networking groups.
(June 2006 Mtg., Bd. Dec. 220)
Source: January 1976 Mtg., Bd. Dec. 161; Amended by June 2006 Mtg., Bd. Dec. 220

32.090.6. Recognition of Rotary Fellowships
The general secretary is authorized to recognize Rotary Fellowships on behalf of the Board.
(September 2020 Mtg., Bd. Dec. 23)
Source: October 2013 Mtg., Bd. Dec. 43; Amended by October 2015 Mtg., Bd. Dec. 58;; April 2019 Mtg., Bd. Dec. 142

32.090.7. Suspension of Services to Fellowships
The general secretary, acting on behalf of the Board, may suspend services provided to afellowship, with or without the consent of the fellowship's officers or members, for failure tofunction in accordance with RI policy. (June 2017 Mtg., Bd. Dec. 149)
Source: June 2004 Mtg., Bd. Dec. 257; Amended by June 2017 Mtg., Bd. Dec. 149

32.090.8. Termination of a Suspended Fellowship’s Recognition
The general secretary, acting on behalf of the Board, may terminate a suspended
fellowship's recognition, with or without the consent of the fellowship's officers or
members, for failure to reinstate. (June 2017 Mtg., Bd. Dec. 149)
Source: November 1989 Mtg., Bd. Dec. 96; May 2003 Mtg., Bd. Dec. 381; January 2017 Mtg., Bd. Dec. 113

32.090.9. Termination of a Rotary Fellowship
The general secretary, acting on behalf of the Board, may terminate a Rotary Fellowshipin cases where the group has decided to voluntarily disband. (June 2017 Mtg., Bd. Dec.
149)
Source: November 2005 Mtg., Bd. Dec. 78; Amended by June 2017 Mtg., Bd. Dec. 149

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32.090.10. Suspension of Rotary Action Groups
The general secretary, acting on behalf of the Board, may suspend services provided to a
Rotary Action Group, with or without the consent of the group's officers or members, for
failure to function in accordance with RI policy. (June 2017 Mtg., Bd. Dec. 149)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by June 2017 Mtg., Bd. Dec. 149

32.090.11. Reinstatement of Suspended Rotary Action Groups
The general secretary, acting on behalf of the Board, may reinstate a suspended Rotary
Action Group. (June 2017 Mtg., Bd. Dec. 149)
Source: January 2017 Mtg., Bd. Dec. 113

32.090.12. Termination of Rotary Action Groups
The general secretary may, acting on behalf of the Board, terminate a Rotary Action Group
in cases where the group has decided to voluntarily disband. (June 2017 Mtg., Bd. Dec.
149)
Source: November 2005 Mtg., Bd. Dec. 78; Amended by June 2017 Mtg., Bd. Dec. 149

32.090.13. Notification to District Governors of Terminations or Suspensions
The general secretary, acting on behalf of the Board, may notify district governors ofterminations or suspensions as appropriate. (June 2017 Mtg., Bd. Dec. 149)
Source: January 2011 Mtg., Bd. Dec. 137; Amended by January 2017 Mtg., Bd. Dec. 113

32.090.14. Global Networking Group Name Changes
The general secretary is authorized to approve changes to the official name of any Global
Networking Group on behalf of the Board, provided that the name is in accordance with
RI policy. (October 2014 Mtg., Bd. Dec. 82)
Source: October 2014 Mtg., Bd. Dec. 82

32.090.15. Service Awards
The general secretary is authorized to deem ineligible any nomination of a Rotarian who
is prohibited from participating in the programmatic activities of Rotary International or
The Rotary Foundation at the time of selection.
The general secretary is further authorized to rescind an individual’s Service Above Self
Award if requested by the nominator and in consultation with the director of the zone,
provided the award has not been presented or announced publicly and there are
extraordinary circumstances that warrant such action. The general secretary may also
rescind the service awards from past recipients provided there are extraordinary
circumstances that warrant such action. The general secretary shall notify the president
whenever a service award is rescinded. (October 2019 Mtg., Bd. Dec. 67)
Source: June 2005 Mtg., Bd. Dec. 301; Amended by November 2008 Mtg., Bd. Dec. 66; October 2019 Mtg., Bd. Dec. 67

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32.090.16. Collaborating Organizations
The general secretary is authorized to determine designation criteria for collaboratingorganizations and to oversee their selection and approval. (January 2019 Mtg., Bd. Dec.
80)
Source: October 2018 Mtg., Bd. Dec. 47

Cross References
34.030.7. Use of the Rotary Emblem with Program Emblems
41.050.23. Multidistrict Youth Exchange Program
42.020.11. Suspension and Termination of RecognitionRotary Code of Policies
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Article 33. RI Secretariat
33.010.
33.020.
33.030.
33.040.

Policies and Benefits Affecting Secretariat Staff
Staff Outside Involvement with Rotary
Secretariat International Offices
Deadlines for Receipt of Documents

33.010. Policies and Benefits Affecting Secretariat Staff
33.010.1. Compensation Strategy
To assure that Rotary is able to recruit, motivate, reward, recognize, and retain highly talented
employees who possess the skills necessary to carry out the work of Rotary, our compensation
strategy is to compensate our employees fairly by targeting the middle of the labor market (50thpercentile), whereby half of employers with comparable jobs pay less and half pay more. Rotarycompetes for talent among for-profit and not-for-profit industries and organizations in the locations
where Rotary has employees. As such, our labor market is defined as:--National data w/no geographic differential for executive roles only--Local data w/geographic differential for all non-executive staff--50% for profit--50% not-for-profit
Rotary utilizes multiple sources of compensation comparability data. Such sources are reviewed
and approved by the Operations Review Committee and approved by the Executive Committee.
As the cost of labor increases with annual salary adjustments made by employers with whom
Rotary competes for talent, our compensation strategy is to ensure that Rotary’s wages maintain
parity with market. Therefore, annual increases to the organization’s salary budget for the express
purpose of issuing performance-based merit increases to employees’ base salaries shall be
determined by the salary budget increase projection survey sources approved by the Operations
Review Committee and the Executive Committee of the Board. Such sources are reviewed andapproved by the Operations Review Committee and form the basis for salary budget assumptions
for each fiscal year. (April 2021 Mtg., Bd. Dec. 146)
Source: April 2021 Mtg., Bd. Dec. 146

33.010.2. Equal Opportunity Employment
The Board adopted the following statement of policy relating to equal opportunity
employment and affirmed that this has been, is and shall continue to be, the policy of RI
with respect to its employment practices.
Rotary International is an equal opportunity employer, and, accordingly, in its employment
and personnel practices and procedures, does not discriminate because of race, color,religion, national origin, ancestry, sex, sexual orientation, gender identity, gender
expression, marital status, veteran status, disability, or age, and is in full compliance withall other applicable federal, state and local laws where Rotary has employees.

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The general secretary is responsible for implementing this policy. (April 2021 Mtg., Bd.
Dec. 146)
Source: March 1990 Mtg., Bd. Dec. 194; Amended by April 2021 Mtg., Bd. Dec. 146

33.010.3. Open Recruitment Policy
RI shall operate an open recruitment policy which requires the internal communication of
all vacancies. Nothing in this decision shall limit the transfer, promotion or posting of staff
within a re-organization scheme or individual planned career development program. (April
2021 Mtg., Bd. Dec. 146)
Source: July 1995 Mtg., Bd. Dec. 8; Amended by April 2021 Mtg., Bd. Dec. 146

33.010.4. Employment Contracts for RI Staff
Any employment contracts or agreements for U.S.-based employees must be entirely
reviewed and specifically approved by the Board. Such authority is not delegated to the
Executive Committee or to any officer. Employment contracts or agreements for Rotary
employ-ees in countries where employment contracts are standard, shall use a standard
contract template for all employees in each location that provides the same rules of
employment for all similarly situated employees. Such authority is delegated to the General
Secretary, who may designate Rotary’s top human resources official as a signatory. (April
2021 Mtg., Bd. Dec. 146)
Source: February 1996 Mtg., Bd. Dec. 238; Amended by April 2021 Mtg. Bd. Dec. 146

33.010.5. Employee Assistance ProgramAn employee assistance program shall be maintained at RI expense. (June 1998 Mtg., Bd.
Dec. 348)
Source: June 1990 Mtg., Bd. Dec. 305

33.010.6. RI Staff Retirement Plan Committee Charter
The RI Board has delegated all fiduciary and settlor authority and responsibility, including
the investment and management of the assets of the Rotary International 401(k) Plan (thePlan), to the Rotary International World Headquarters Retirement Plan Committee (RPC).
The committee is constituted as follows:•

The RPC shall be responsible for the Plan’s operation and administration in accordancewith applicable law and the Plan’s legal documents, shall be the Plan’s “named
fiduciary” (within the meaning of the United States’ Employee Retirement Income
Security Act of 1974 (ERISA)), and shall exercise its rights and duties for the Plan’sadministration and operation as specified under applicable law or the applicable Plan
documents•

The RPC shall be responsible for deciding (in accordance with the Plan’s terms) benefit
claims and appeals of benefit claim decisions under the Plan•

Effective 1 January 2016, individuals maintaining the following RI positions shallconstitute the RPC’s membership: the Chief Financial Officer; the top human resources

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official; the individual managing WHQ employee benefits; and the Director,
Investments & Treasury except that, in no event, shall the RPC have authority to adopt
any Plan amendment that would modify the structure of RI’s funding obligations under
the Plan or that would otherwise materially restructure the Plan.
The RPC is authorized to establish or amend a charter setting forth rules concerning its
manner of action and any rules or procedures deemed necessary or advisable to enable it
to carry out its responsibilities under the Plan. (April 2021 Mtg., Bd. Dec. 146)
Source: October 2015 Mtg., Bd. Dec. 41; Amended by April 2021 Mtg., Bd. Dec. 146

33.010.7. Staff Group Insurance Plan
Participation by World Headquarters staff in a health insurance plan shall be on a voluntarybasis provided the employee has health insurance coverage by some other source. (June1998 Mtg., Bd. Dec. 348)
Source: July 1989 Mtg., Bd. Dec. 46

33.010.8 Automobile Reimbursement Policy
For all those authorized to travel at the expense of RI, reimbursement for travel byautomobile shall be at the established current mileage rate, plus actual en route stopover
expenses. The total of such reimbursement shall not exceed the amount of round-trip airfare calculated in accordance with the established policy for reimbursement of airtransportation expense. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1984 Mtg., Bd. Dec. 403

33.010.9. Dental Insurance Plan for Staff
Dental insurance coverage shall be included as a part of the World Headquarters employees’
health insurance program. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1981 Mtg., Bd. Dec. 455

33.010.10. Recognition Event for Staff
A recognition event for staff having been employed at RI for specified periods will be held
annually. An appropriate amount shall be included annually in the RI budget to cover thecost of such event. (April 2021 Mtg., Bd. Dec. 146)
Source: October 1983 Mtg. Dec. of Exec. Comm. E-13; April 2021 Mtg., Bd. Dec. 146

33.010.11. Recognition for Outstanding Staff Community Service
The Board has established a recognition for Outstanding Staff Community Service. (April
2016 Mtg., Bd. Dec. 166)
Source: June 1997 Mtg., Bd. Dec. 304; Amended by April 2016 Mtg., Bd. Dec. 166

33.010.12. Staff Tuition Reimbursement ProgramAn employee tuition reimbursement program shall be maintained at RI expense. (June1998 Mtg., Bd. Dec. 348)
Source: November 1987 Mtg., Bd. Dec. 203

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33.010.13. Long-Term Disability Benefits
After a U.S.-based RI employee has been receiving long-term disability benefits for six
months, the staff member’s employment will be terminated and the staff member will be
responsible for all benefit plan costs. Prior to termination, the staff member may elect tocontinue in the RI group health plan for 18 months as a direct pay member provided by the
US Consolidated Omnibus Budget Reconciliation Act (COBRA) regulations. After 18
months as a direct pay member under COBRA regulations, the person may convert toindividual coverage at individual rates. (April 2021 Mtg., Bd. Dec. 146)
Source: October 1989 Mtg., Bd. Dec. 114; April 2021 Mtg., Bd. Dec. 146

33.010.14. Liability Insurance for Staff
RI shall provide personal injury and property damage liability insurance for staff members
on Rotary business trips. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1979 Mtg., Bd. Dec. 248

33.010.15. 401(k) Match
There shall be an employer match of 3.5% of employee contributions to the RI 401(k) planfor U.S.-based employees. (April 2021 Mtg., Bd. Dec. 146)
Source: June 1998 Mtg., Bd. Dec. 398; Amended by February 2007 Mtg., Bd. Dec. 214; June 2008 Mtg., Bd. Dec. 227; April 2021
Mtg., Bd. Dec. 146

33.010.16. Employee Vacation Pay For Time Not Taken
The general secretary may authorize, under certain circumstances and where allowed by
local laws, employee vacation pay for time not taken. (August 1999 Mtg., Bd. Dec. 43)
Source: February 1999 Mtg., Bd. Dec. 271

33.010.17. Review of Compensation to General Secretary and General Managers
In order to assure compliance with United States income tax statutes, the Executive
Committee, in a manner consistent with United States Treasury Regulation Section
53.4958-6, or any successor regulations that may be in effect from time to time, shallreview the amounts paid to individuals on staff who are considered to be “disqualified
persons” under IRS guidelines, so as to assure that such payments are "reasonable," as thatterm is defined in the regulation.
This matter shall be reviewed annually at the Board’s final meeting of each year as part of
the general review of the reasonableness of the maximum compensation that may be paid
to disqualified persons on staff. (April 2021 Mtg., Bd. Dec. 146)
Source: June 2001 Mtg., Bd. Dec. 450; Amended by April 2021 Mtg., Bd. Dec. 146

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33.010.18. Hiring or Termination of Key Employees
The procedures relative to hiring or termination of key employees shall be as follows:a. With regard to the position of general counsel, any decision relative to hiring or
termination of the individual holding this position shall be made by the general secretary
subject to approval by the Executive Committee of the Board.
b. With regard to the position of internal audit manager, any decision relative to the hiring
or termination of the individual holding this position shall be made by the general secretary
subject to the approval of the Executive Committee of the Board in consultation with the
Audit Committee.
c. With regard to the position of deputy general secretary and any general manager position,
any decision relative to the hiring of an individual to hold one of these positions shall bemade by the general secretary subject to the approval of the Executive Committee of theBoard, provided that the general secretary shall also consult the chair of the Foundation
Trustees if such action applies to any general manager assigned to work full time for The
Rotary Foundation of RI. (April 2021 Mtg., Bd. Dec. 146)
Source: May 2011 Mtg., Bd. Dec. 198; Amended by May 2014 Mtg., Bd. Dec. 113; April 2016 Mtg., Bd. Dec. 157; April 2021 Mtg.,
Bd. Dec. 146

33.010.19. Standard of Conduct for Interactions with Secretariat Staff
RI is committed to maintaining a professional work environment for its employees.
Rotarians are expected to interact with staff members in a professionally respectful,collaborative, and courteous manner, whether such interaction be in person, or bytelephone, email, or other form of communication, and whether the interaction occurs in
an RI office, at a Rotary event or function or elsewhere. If an employee believes that he/she
has been mistreated or observes mistreatment of another staff member by a Rotarian inconnection with Rotary business then the employee is encouraged to report the alleged
mistreatment to his or her manager or another manager within Rotary.
Furthermore, RI is also committed to maintaining a work environment that is free of any
form of harassment, whether harassment is initiated by Rotarians, other volunteers,
employees, vendors, or others with whom employees have contact while performing theirjobs. RI will take appropriate measures to prevent and/or stop any such harassment. If an
employee believes that he/she has been harassed in connection with Rotary business, thenthe employee is encouraged to report the alleged harassment to his or her manager oranother manager within Rotary. (September 2016 Mtg., Bd. Dec. 28)
Source: April 2016 Mtg., Bd. Dec. 164

33.020. Staff Outside Involvement with Rotary
33.020.1. Rotary Club Membership and Reimbursement of Expenses
The Board encourages qualified RI staff members to become Rotarians. With the priorapproval of the general secretary, RI will reimburse staff Rotarians the cost of the annual
dues charged by a Rotary club and all meals connected with attendance at regular clubmeetings, including makeup of attendance at meetings of other clubs. In exceptional

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circumstances, the general secretary may authorize reimbursement of additional expenses.
(April 2018 Mtg., Bd. Dec. 141)
Source: November 1999 Mtg., Bd. Dec. 255; Amended by April 2016 Mtg., Bd. Dec. 157; April 2018 Mtg., Bd. Dec. 141

33.020.2. Attendance of Staff at Rotary Events
The policy for staff attendance at Rotary events is as follows:
All invitations for RI staff members to attend any Rotary institute, club or district function
or any other Rotary meeting or event shall be sent to the general secretary, who shalldetermine whether such invitations should be accepted and which staff member(s) should
attend which meeting or event. In making such determinations, the general secretary shallbe satisfied that the requested attendance could enhance the work of the staff member(s)assigned or that the meeting or event itself is of such significance that staff representation
could be considered complementary to the public relations, field service or other program
objectives or the association.
For Rotary institutes, RI normally will pay the expenses of only one staff member to suchinstitute, except for staff attending to conduct seminars or other events arranged by RI, or
when the attendance of additional staff is consistent with the achievement of any authorized
program activity for which funds have been appropriated and are available. The expensesof other staff invited and assigned by the general secretary to an institute shall be borne bythat institute. Staff attendance at club or district functions shall be at no or minimal expense
to RI.
Where practical, staff attendance at all club, district, regional/zone or other Rotary
meetings or events shall be combined with other official travel by such staff. (June 1998
Mtg., Bd. Dec. 348)
Source: July 1989 Mtg., Bd. Dec. 83

Cross References
69.020.10. RI Staff Travel33.030. Secretariat International Offices
33.030.1. Support From International Offices
The general secretary shall monitor the operation of International Offices and makenecessary adjustments in the allocation of responsibilities assigned to the respective
International Offices so that the services provided to clubs and districts are rendered in themost cost-effective manner possible.
Because a significant part of the work of international offices relates to The RotaryFoundation, TRF should be involved in all discussions and decisions regarding changes
and operational performance in international offices. (April 2016 Mtg., Bd. Dec., 157)
Source: July 1989 Mtg., Bd. Dec. 47; February 2001 Mtg., Bd. Dec. 276

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33.030.2. Report on International Office Operations
The general secretary shall provide an annual detailed report on International Office
operations to the Board and The Rotary Foundation Trustees. (August 2000 Mtg., Bd. Dec.
43)
Source: May 2000 Mtg., Bd. Dec. 376

33.030.3. Audit of International Offices
Audit Services shall conduct or oversee an audit or limited review of each international
office as necessary, based on a risk assessment approach supervised and authorized by thegeneral auditor, general secretary, and the RI Audit Committee. All offices should be
audited not less than once every seven years, with interim limited reviews as necessary.
(October 2013 Mtg., Bd. Dec. 30)
Source: February 2001 Mtg., Bd. Dec. 276; Amended by June 2006 Mtg., Bd. Dec. 277; June 2007 Mtg., Bd. Dec. 226; October 2013
Mtg., Bd. Dec. 30

33.030.4. Establishment of Additional International Offices
Before implementation, proposals for any new International Offices shall be reviewed by
the Finance Committee for recommendation to the Board. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1989 Mtg., Bd. Dec. 256

33.040. Deadlines for Receipt of Documents
In relation to the receipt of various kinds of documents as specified in the constitutional documents
of RI by specified deadline dates, the general secretary shall accept as valid all documents received
on the first day on which the office is open for business after a specified deadline date, if the office
is not open for business during the actual day of the deadline. (February 2003 Mtg., Bd. Dec. 194)
Source: February 1984 Mtg., Bd. Dec. 284

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Article 34. Rotary Marks
34.005.
34.010.
34.020.
34.030.
34.040.
34.050.
34.060.
34.070.
34.080.

Definition of Rotary Marks
Registration of Rotary Marks
Permission to Use Rotary Marks
Use of Emblem
Use of Name
Use of Stationery
Other Rotary Emblems
Reproduction of the 4-Way Test
Rotary Mottos

34.005. Definition of Rotary Marks
The "Rotary Marks" include all of the below listed word and design marks, as well as their varioustranslations, plus the annual RI Convention logos, the RI Presidential themes and theme logos,
among numerous others. These marks are trademarks and service marks owned by RotaryInternational and used by Rotary clubs, Rotary districts, and other Rotary Entities under guidelines
promulgated by the Board, which is entrusted with authority to maintain, preserve and otherwise
protect the use of RI's intellectual property marks under section 19.010. of the bylaws of theassociation. Rotary clubs, Rotary districts, and other Rotary Entities are encouraged to use theRotary Marks under RI guidelines. However, global ownership rights remain with RI in
accordance with the bylaws in order to maintain the integrity and exclusivity of ownership of theRotary Marks and to preserve and protect them for use by Rotarians throughout the world. (RIB
19.010.) The registration of RI’s intellectual property by RI enhances the association’s exclusive
use of the marks and strengthens RI’s position to prevent misuse by other individuals and entities.
Rotary Entities and Rotarians are therefore asked not to apply for trademark registration of theRotary Marks or any translations, abbreviations, or portions thereof.
• Brasil Rotário®
• CAMBERWELL ROTARY ART SHOW®
• CENTRE D`ETUDES INTERNATIONALES
SUR LA PAIX ET LA RESOLUTION DES
CONFLITS®
• CENTRE ROTARY D'ETUDES
INTERNATIONALES SUR LA PAIX ET LARESOLUTION DES CONFLITS®
• Colombia Rotária®
• Doing Good In The World• El Rotário De Chile®
• El Rotário Peruano®
• España Rotaria®
• End Polio Now• Interact®
• Interact Club®
• International H2O Collaboration• Interota®
• Jornal Do Rotariano®

• KALEIÇI ROTARY KULÜBÜ 1991 andDesign®
• KALEIÇI ROTARY KULÜBÜ
AKDENIZ ULUSLARARASIYÜKSEKÖGRETIM TANITIM
GÜNLERI and Design®
• One Profits Most Who Serves Best• Paul Harris®
• Paul Harris Fellow®
• Paul Harris Society• People of Action• Philippine Rotary®
• Portugal Rotário®
• PolioPlus®
• PPH• Preserve Planet Earth• RCC• RDU®
• Revista Rotaria®

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•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Revista Rotary Brasil®
RI®
RITS®
Rotaract®
Rotaract Club®
Rotaria®
Rotarian®
The Rotarian®
O Rotariano®
Le Rotarien®
leRotarien®
Rotary®
Rotary Brasil®
Rotary Canada
Rotary Club®
Rotary Community Corps
The Rotary Foundation®
The Rotary Foundation of RotaryInternational®
Rotary Global Rewards
Rotary Images
Rotary International®
Rotary International Travel Service®
Rotary Leader®
ロ-タリ- の友® (Rotary No Tomo)The Rotary No Tomo®
ROTARY/One®
Rotary.org
Rotary Youth Exchange
Revista Rotary Brasil
Rotario®
Rotarianin®
Rotariano®
®
Rotariets• РОТАРІЄЦЬ (Rotariets in Ukrainian) ®
• Rotarismo• ‫( روتارى‬Rotary in Arabic)• 扶轮® (Rotary in Chinese)• ‫( ®רוטרי‬Rotary in Hebrew)• ロータリー® (Rotary in Katakana)

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•
•
•
•
•
•
•
•
•
•

로타리® (Rotary in Korean)РОТАРИ® (Rotary in Russian) ®
РОТАРІ (Rotary in Ukrainian) ®
Rotary Africa
Rotary Contact®
Rotary Dergisi
Rotary Down Under®
Rotary en México®
Rotary Good News
Rotary Korea• 로타리 코리아 (Rotary Korea in
Korean)• Rotary in the Balkans• РОТАРИ НА БАЛКАНИТЕ (Rotary in
the Balkans in Bulgarian)• РОТАРИ НА БАЛКАНОТ (Rotary in
the Balkans in Macedonian)• РОТАРИ НА БАЛКАНУ (Rotary in the
Balkans in Serbian)• Rotary Italia• Rotary Magazin• Rotary Magazin D2441®
• Rotary Nederland®
• Rotary News
• Rotary Norden• Rotary Polska®
• Rotary Samachar• Rotary Suisse Liechtenstein• Rotary Thailand• โรตารีประเทศไทย (Rotary Thailand in
Thai Characters)• Rotary Youth Leadership Awards• RWMP• RYE• RYLA®
• Service Above Self®
• Taiwan Rotary®
• 台灣扶輪® (Taiwan Rotary in Chinese)• TRF®
• Vida Rotária

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®

®

®
®

®

®

®

®

®
®

(November 2020 Mtg., Bd. Dec. 58)
Source: May 2000 Mtg., Bd. Dec. 399; Amended by November 2006 Mtg., Bd. Dec. 35; January 2008 Mtg., Bd. Dec. 142; November 2009 Mtg.,
Bd. Dec. 28; June 2010 Mtg., Bd. Dec. 182; September 2011 Mtg., Bd. Dec. 34; May 2015 Mtg., Bd. Dec. 166; September 2016 Mtg., Bd. Dec.
28; June 2017 Mtg., Bd. Dec. 149; September 2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 29; January 2020 Mtg., Bd. Dec. 85;
September 2020 Mtg., Bd. Dec. 23; November 2020 Mtg.,Bd. Dec. 58

34.010. Registration of Rotary Marks
The general secretary shall monitor and protect RI's intellectual property according to establishedpolicy. As often as practicable, the general secretary shall make efforts to register the Rotary
Marks as trademarks and service marks in countries in which RI has a presence. Neither Rotary
Entities nor individual Rotarians may register 40.050.8.any of the Rotary Marks or any translations,abbreviations or portions thereof. Any Rotary Entities or Rotarians that may have obtained
trademark registrations on the Rotary Marks or any translations, abbreviations or portions thereof
are asked to transfer ownership to RI in order to comply with section 19.010. of the bylaws of theassociation. (September 2020 Mtg., Bd. Dec. 23)
Source: November 1995 Mtg., Bd. Dec. 78; February 2003 Mtg., Bd. Dec. 225; September 2017 Mtg., Bd. Dec. 24; January 2020 Mtg., Bd. Dec.
85; September 2020 Mtg., Bd. Dec. 23

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34.020. Permission to Use Rotary Marks
The Board has adopted the following regulations and conditions for use of the Rotary Marks bythose seeking to do so:1) All dies, stamps, mold, cuts or other impressions of the Rotary Marks shall conform exactly tothe description and specifications of the official emblems authorized and adopted by RI. The
Rotary Marks shall not be mutilated in any way nor shall they have anything superimposed uponthem.
2) For correct color reproductions of the Rotary emblem, current guidelines are found in the Brand
Center at https://brandcenter.rotary.org and in “Voice and Visual Identity Guidelines,” which givefurther specifications for reproducing the Rotary emblem and guidelines for maintaining astandardized, coordinated identity for all Rotary materials (547A).
3) The emblem shall not be manufactured or used in combination with any other emblem or nameexcept in accordance with RI’s sponsorship and cooperative relationship policies and under theprovisions of RI’s licensing system.
4) The Rotary emblem shall not be printed or used in any manner on the business stationery or
business cards of any person, firm, or corporation (except RI and the member clubs of RI which
may make such use of the emblem).
5) The Rotary emblem shall not be used by any person, firm or corporation as a trademark, norshall the word "Rotary" be used as a trade name or brand or as descriptive of any article ofmerchandise. (October 2015 Mtg., Bd. Dec. 37)
Source: January 1956 Mtg., Bd. Dec. 94; Amended by November 2000 Mtg., Bd. Dec. 133; Amended by November 2007 Mtg., Bd. Dec. 32;
October 2015 Mtg., Bd. Dec. 37

34.030. Use of Emblem
34.030.1. Rotary Emblem Specifications
The official emblem of RI is a gear wheel of six spokes or arms, 24 teeth or cogs and a
keyway; one tooth is placed on the center line of each arm and three in between the center
lines of arms. The wheel is designed in accordance with the proportions given in the tablebelow. The two words “Rotary International” appear in depressed spaces in the rim. With
the wheel standing on edge, the word “Rotary” appears in the depression at the top which
occupies a space of about five teeth, and the word “International” appears in the depression
at the bottom which occupies the space of about nine and one-half (9 1/2) teeth. On eachside and between these two depressions are two other depressions without lettering. The
space between any two of these four depressions is about two units in accordance with theproportions given below and the space between the depressions and either edge of the rim
is one and one-half (1 1/2) units. The arms are tapered and elliptical in cross-section. When
the wheel is standing on edge with the word “Rotary” at the top, the center lines of two
opposing arms form a vertical diameter of the wheel, and bisect the keyway which hasreached the highest point in its revolution. The sides of the teeth are slightly convexedRotary Code of Policies
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outward, so that the space left between teeth is approximately mechanically correct. The
proportions for the correct design are
Overall diameter 61 units
Center to base or root of teeth 26 units
Width of rim (inside edge to base of teeth) 8½ units
Hub diameter 12 units
Shaft diameter 7 units
Arms or Spokes
Width where they join the rim (sides projected) 5 units
Width at center of shaft (sides projected) 7 units
Vertical section of keyway
Width 1¾ units
Depth 7/8 units
Teeth or cogs
Width at base 4¼ units
Width at tip 2¼ units
Height 4½ units
Lettering
Width of depressed space 5½ units
Height of letters 4 units
It should be noted that in order to make the wheel more emblematic of service, a keyway
has been added to the above description. In a one-dimensional reproduction, the hub of thegear wheel should be demarcated by a circle surrounding the keyway. If it is a threedimensional reproduction, the hub should be raised. And furthermore, the position of the
spokes has been established. For correct color reproductions of the Rotary emblem, current
guidelines are found in the Brand Center at https://brandcenter.rotary.org and in “Voiceand Visual Identity Guidelines,” which give further specifications for reproducing theRotary emblem and guidelines for maintaining a standardized, coordinated identity for all
Rotary materials (547A). (May 2015 Mtg., Bd. Dec. 166)
Source: January 1924 Mtg., Bd. Dec. VIII-(a); COL 80-102; November 2000 Mtg., Bd. Dec. 133; June 2001 Mtg., Bd. Dec. 380;
Amended by November 2007 Mtg., Bd. Dec. 32; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166

34.030.2. Authorized Use of the Rotary Emblem
The use of the Rotary Emblem is authorizeda) On all stationery and printed matter issued by RI or member clubs thereofb) In the official Rotary flagc) On badges, banners, decorations and printed matter of Rotary conventions and all otherofficial Rotary functions, and on furniture or furnishings (including rugs and carpets) of RI
or member clubsd) On road signs of member Rotary clube) As a lapel button to be worn by Rotarians

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The following constitute improper usage:a) As a trademark or special brand of merchandiseb) When used in combination with any other emblem or name, except in accordance with
RI’s sponsorship, partnership, cooperative relationship and other third party relationshippolicies and under the provisions of RI’s licensing system and RI’s member benefit
programc) On business stationery or business cards of individual Rotariansd) When used for any commercial purposes
The following use of the emblem, while not encouraged, is permissible: On articles for
personal use of or greetings from Rotarians and their families.
The following use is discouraged: On doors or windows of Rotarians' business premises
unless a Rotarian is a participant in RI’s member benefit program and such use does not
imply, directly or indirectly, an endorsement by Rotary International or a Rotary Entity.
(September 2016 Mtg., Bd. Dec. 28)
Source: COL 80-102; June 2001 Mtg., Bd. Dec. 381 Amended by November 2007 Mtg., Bd. Dec. 32; October 2014 Mtg., Bd. Dec.
38; October 2014 Mtg., Bd. Dec. 60; September 2016 Mtg., Bd. Dec. 28. Affirmed by February 2002 Mtg., Bd. Dec. 172

34.030.3. Use of Name and Emblem on Personal Cards and Stationery of Rotarians
Rotarians are encouraged to use the Rotary name and emblem on personal cards andstationery. (June 2002 Mtg., Bd. Dec. 245)
Source: February 2002 Mtg., Bd. Dec. 172

34.030.4. Use of Name and Emblem on Business Cards and Stationery of Rotarians
The Rotary emblem may not be included on the business stationery or business cards ofindividual Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: COL 80-102; November 1996 Mtg., Bd. Dec. 69

34.030.5. Use of Distinctive Regalia to Indicate Position in Rotary
The use by Rotarians of distinctive badges, jewels, ribbons, etc., indicative of official
position in Rotary is not in harmony with an organization of business and professional
people and community leaders. Accordingly, the use of such regalia is disapproved except
in those countries where local custom dictates otherwise, with the understanding that thesimple and temporary nameplates and ribbon badges used at Rotary conventions andconferences are not included in this disapproval. (June 2007 Mtg., Bd. Dec. 226)
Source: April 1929 Mtg., Bd. Dec. IV(q); Amended by January 1956 Mtg., Bd. Dec. 98, June 2007 Mtg., Bd. Dec. 226

34.030.6. Use of the Masterbrand Signature, Simplified Signature, Mark of Excellence orother Rotary Marks by Rotary Entities
When used by itself, the word “Rotary” or the Rotary Emblem normally refers to the entire
organization, Rotary International. It also means the ideals and principles of theRotary Code of Policies
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organization. All club, district, multidistrict and other Rotary Entity activities, projects andorganizations must include identifiers of the club, district, multidistrict group or otherRotary Entity when using the Rotary Emblem or other Rotary Marks. In limited instances
and in RI’s sole discretion, a geographic identifier may be used, provided it accurately
represents the interests of each club in that area and appropriate approvals are sought fromthe district governors and/or the club presidents. Such identifier must be in close proximity
to and in equal prominence with the Rotary Emblem or other of the Rotary Marks.
The Rotary Marks must always be reproduced in their entirety. No alterations, obstructions
or modifications of the Rotary Marks are permitted. The simplified wheel is to be used
only together with “Rotary” as part of the simplified signature lock-up or with “Interact”
or “Rotaract” as part of the simplified signatures. RI allows for overwriting of the Rotary
emblem or other Rotary Mark (watermarked, printed, screened or embossed), provided the
Rotary emblem or other Rotary Mark is not otherwise partially covered and/or obstructed.
For correct color reproductions of the Rotary emblem or other of the Rotary Marks, current
guidelines are found in the Brand Center at https://brandcenter.rotary.org and in “Voiceand Visual Identity Guidelines,” which give further specifications for reproducing theRotary emblem and guidelines for maintaining a standardized, coordinated identity for all
Rotary materials (547A). Rotarians are reminded that Rotary is both a local and a globalorganization and even local uses may enjoy global recognition through the use of theInternet and other electronic communications. Different cultures have different standards
and different sensitivities. Any use of the Rotary Marks under these guidelines shouldattempt to be culturally sensitive and in concert with the Object of Rotary. RI reserves theright to review and approve any uses of the Rotary Marks. The Rotary Marks may not be
depicted in combination with images of guns, weapons, or other armaments. (October
2019 Mtg., Bd. Dec. 57)
Source: May 2000 Mtg., Bd. Dec. 399; Amended by June 2013 Mtg., Bd. Dec. 242; January 2015 Mtg., Bd. Dec. 117; May 2015 Mtg.,
Bd. Dec. 166; May 2015 Mtg., Bd. Dec. 195; July 2015 Mtg., Bd. Dec. 16; October 2015 Mtg., Bd. Dec. 37; June 2017 Mtg., Bd. Dec.
172; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec.
57

34.030.7. Use of the Rotary Emblem with Program Emblems
The Rotary emblem may be incorporated in insignia which include names or otheremblems descriptive of a Rotary program, provided that the insignia are under the
exclusive control of the Board and that no such insignia will be used in a pin that can easily
be mistaken for the RI emblem lapel pin reserved for Rotarians and honorary Rotarians.
All program logos currently used by RI and its Foundation, and all such logos deemednecessary in the future, should include the Rotary emblem.
The general secretary is authorized to approve, on behalf of the Board, specific insignia for
Rotary-sponsored programs that incorporate the Rotary emblem for use by program
participants, provided that such actions meet the requirements of the RI Constitution(article 13) and Bylaws. (June 2013 Mtg., Bd. Dec. 196)
Source: February 1984 Mtg., Bd. Dec. 332; October 1993 Mtg., Bd. Dec. 103; March 1994 Mtg., Bd. Dec. 205; Amended by June2007 Mtg., Bd. Dec. 226; June 2013 Mtg., Bd. Dec. 196

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34.030.8. Deviation from Official Emblem
No deviation from the official RI emblem shall be authorized. The simplified wheel is to
be used only together with “Rotary” as part of the simplified signature lock-up or with
“Interact” or “Rotaract” as part of the simplified signatures. (October 2019 Mtg., Bd. Dec.
57)
Source: June 1950 Mtg., Bd. Dec. 190; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 195; April 2019 Mtg., Bd. Dec. 172;
October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57

34.030.9. Symbolic Representations of Rotary
No statue, icon or other permanent symbolic representation purporting to express orinterpret the spirit of Rotary shall be adopted, accepted, authorized or recognized. Only
the established official emblem of Rotary International shall be recognized. All otherefforts to express the spirit of Rotary in symbolism should be and are discouraged. (June1998 Mtg., Bd. Dec. 348)
Source: June 1921 Mtg., Bd. Dec. 5

34.030.10. Official Flag
The Official Flag of Rotary consists of a white field with the official emblem of theorganization emblazoned in the center of the flag. The entire wheel should be of gold, withthe four depressed spaces in the rim of royal blue. The words "Rotary" and "International"
in the depressions should be of gold. The hub and the keyway white. A Rotary club
displaying this flag as a club flag may use in large blue letters above the wheel the words"Rotary Club" and below the wheel the names of the city and State [state], or province, orcountry. (June 1998 Mtg., Bd. Dec. 348)
Source: COL 80-102

34.030.11. Rotary Flag and Banners
The general secretary shall create and update from time to time, flag and banner prototypes
that are in alignment with current brand guidelines to be used by the membership, in orderto create a standardized, coordinated identity for all Rotary materials. (See “Voice andVisual Rotary Guidelines.”) (October 2015 Mtg., Bd. Dec. 84)
Source: October 2015 Mtg., Bd. Dec. 84

34.030.12. Official Colors
The official colors of RI are royal blue and gold. (Note: Gold can be represented as ametallic color or as a yellow. The following specific PMS colors are used when printing
the Rotary Emblem and the Rotary Foundation logo: PMS 286 Blue; PMS 871 Metallic
Gold or PMS 129U | 130C Yellow. (June 2013 Mtg., Bd. Dec. 242)
Source: COL 80-102; Amended by November 2000 Mtg., Bd. Dec. 133; November 2007 Mtg., Bd. Dec. 32; June 2013 Mtg., Bd. Dec.
242

34.030.13. Commercialization of the RI Name and Emblem
Sponsorship, partnership and cooperative relationships and participation in RI’s member
benefit program are not commercialization of the RI emblem and other Rotary Marks. The
second sentence of RI Bylaws section 19.020. is sequential to the first, and hence would notprohibit,Rotary Code of Policies
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231a) for sponsorship purposes, the use of the RI emblem and other Rotary Marks with the markof another organizationb) for partnership purposes, the use of the RI emblem and other Rotary Marks with the markof another organizationc) for cooperative relationship purposes, the use of the RI emblem and other Rotary Marks
with the mark of another organizationd) for the purposes of RI’s member benefit program, the use of the RI emblem and otherRotary Marks with the mark of another organization
Each sponsorship relationship should terminate with the completion of the sponsored event.
Any contract with a sponsor, partner or other cooperating organization of RI or TRF or aparticipant in RI’s member benefit program must contain restrictive language in concert withcurrent Board policy regarding the use of the Rotary Marks. (September 2016 Mtg., Bd. Dec.
28)
Source: November 1995 Mtg., Bd. Dec. 74; February 1996 Mtg., Bd. Dec. 194; Amended by August 2000 Mtg., Bd. Dec. 64; October 2014
Mtg., Bd. Dec. 60; September 2016 Mtg., Bd. Dec. 28. Affirmed by October 1998 Mtg., Bd. Dec. 85

34.030.14. The Rotary Marks in Combination with Other Marks for Commercial Purposes
Except as specifically allowed under RI’s licensing system, and under RI’s member benefit
program or the provisions of RI’s sponsorship, partnership and other cooperative
relationship policies, the use of the Rotary Marks in combination with any other name oremblem for any commercial purpose is not recognized by RI. None of the Rotary Marks
may be combined with or incorporated into the logo or insignia of another organization or
for any program not under the exclusive control of RI, no matter how worthy. (September
2016 Mtg., Bd. Dec. 28)
Source: July 1939 Mtg., Bd. Dec. 26; November 1995 Mtg., Bd. Dec. 74; Amended by November 2007 Mtg., Bd. Dec. 32. See also
March 1994 Mtg., Bd. Dec. 205; February 1984 Mtg., Bd. Dec. 332; November 1996 Mtg., Bd. Dec. 69; October 2014 Mtg., Bd. Dec.
60; September 2016 Mtg., Bd. Dec. 28

34.030.15. RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations
1. For the limited use granted herein, Rotary International (hereinafter "RI") (or The RotaryFoundation (hereinafter "TRF")) [strike out whichever does not apply] recognizes that[name of sponsor, or other third party organization] (hereinafter "Other Organization") may
use the Rotary Marks, as defined below, in the following manner(s) and subject to thefollowing provisions.
2. Other Organization recognizes that RI is the owner of numerous trademarks and service
marks throughout the world, including, but not limited to, "Rotary," the Rotary emblem,"Rotary International," "RI," "Rotary Club," "The Rotarian," "The Rotary Foundation," theRotary Foundation logo, "Rotarian," "Rotaract," "Rotaract Club," the Rotaract emblem,"Interact," "Interact Club," the Interact emblem, "Interactive," "Paul Harris Fellow," theimage of Paul Harris, "PolioPlus," the PolioPlus logo, the convention logo, the Presidential
Theme logos, "Service Above Self," among others (the "Rotary Marks").
3. Nothing in the limited use granted herein will constitute an assignment or license of anyof the Rotary Marks by RI to Other Organization.

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4. Other Organization recognizes that RI (or TRF) retains control over where recognitionmaterials are allowed to be displayed in the various venues of RI authorized meetings, RI or
TRF events or publicly displayed otherwise in connection with the sponsorship, partnership orother third party relationship.
5. Other Organization recognizes that RI (or TRF) reserves the right to pre-approve
publications and other media in which Other Organization wishes to advertise using theRotary Marks, and to approve all uses of the Rotary Marks in any materials connected withthe sponsorship or partnership or other third party relationship in any and all media,
including, but not limited to, for publicity and promotional purposes. Other Organization
further recognizes that each use contemplated herein will be subject to a pre-publication
review and approval process by Rotary or Rotary’s legal counsel. RI retains the sole rightto specific denial or authorization of such use or, in the case of alteration (of copy or layout),
to be mutually agreed upon by the parties.
6. Other Organization agrees that any use of its logo in any advertisement or promotional
materials directly related to a sponsored Rotary event or project (including, but not limited
to, recognition materials such as banners or signs) must be of equal or lesser unit size to
the Rotary emblem (or other Rotary Marks, at the sole discretion of RI (or TRF)), unlessthe Rotary emblem or other Rotary Mark is part of a repetitive background screen. RI
allows for overwriting of the Rotary emblem or other Rotary Mark (watermarked, printed,
screened or embossed), provided the Rotary emblem or other Rotary Mark is not otherwise
partially covered and/or obstructed. RI agrees that in cases where the Other Organization
might wish to highlight its role in sponsoring a Rotary event or project in conjunction with
its regular advertising, the Rotary emblem may be smaller than the Other Organization’slogo.
7. Other Organization recognizes that, without altering the provisions set out in paragraph
6 above, the Rotary Marks may not be altered, modified or obstructed but must be
reproduced in their entirety. No abbreviations, prefixes or suffixes such as “Rota” arepermitted. The simplified wheel is to be used only together with “Rotary” as part of thesimplified signature lock-up or with “Interact” or “Rotaract” as part of the simplified
signatures.
There should be no overlap between Other Organization’s logo and the Rotary emblem orother Rotary Mark; the two images should be clearly spaced so as to be two separate anddistinct images.
8. For correct color reproductions of the Rotary emblem and other of the Rotary Marks,
current guidelines are found in the Brand Center at https://brandcenter.rotary.org and in“Voice and Visual Identity Guidelines,” which give further specifications for reproducing
the Rotary emblem and guidelines for maintaining a standardized, coordinated identity for
all Rotary materials (547A).
9. Other Organization recognizes that the Rotary Marks may only be reproduced by avendor authorized by RI to do so. Whenever possible, reproductions of the Rotary Marksshould be done by an RI officially licensed vendor. If the desired goods are not reasonably
available from a RI licensee, a release must be obtained from the RI Licensing Section.

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10. If goods are being produced in connection with an alcohol industry sponsor, the Markof Excellence should not be included on the labels of the alcohol products.
11. Rotary is both a local and a global organization and even local uses may enjoy global
recognition through the use of the Internet. Different cultures have different standards anddifferent sensitivities. Any use of the Rotary Marks under these guidelines should attempt
to be culturally sensitive and in concert with the Object of Rotary. RI reserves the right toreview and approve any uses of the Rotary Marks. The Rotary Marks may not be depicted
in combination with images of guns, weapons, or other armaments. (October 2019 Mtg.,
Bd. Dec. 57)
Source: October 1998 Mtg., Bd. Dec. 86; Amended by August 2000 Mtg., Bd. Dec. 64; November 2000 Mtg., Bd. Dec. 133; November
2001 Mtg., Bd. Dec. 71; June 2002 Mtg., Bd. Dec. 245; November 2006 Mtg., Bd. Dec. 35; November 2007 Mtg., Bd. Dec. 32; January
2008 Mtg., Bd. Dec. 142; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg., Bd. Dec. 201; June 2013 Mtg., Bd. Dec. 242; May 2015
Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec. 195; September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 172; September
2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57

34.030.16. Rotary Marks on Publications
It is improper for the Rotary Marks to be used on a pamphlet, on a website, or in any otherpromotional materials issued by anyone other than RI or another Rotary Entity, except inaccordance with RI’s sponsorship and cooperative relationship policies and under theprovisions of RI’s licensing system and RI’s member benefit program. (See Rotary Codeof Policies section 34.040.6.) (October 2015 Mtg., Bd. Dec. 37)
Source: June. 1930 Mtg., Bd. Dec. I; Amended by May 2003 Mtg., Bd. Dec. 324; November 2007 Mtg., Bd. Dec. 32; May 2011 Mtg.,
Bd. Dec. 202; October 2014 Mtg., Bd. Dec. 60; October 2015 Mtg., Bd. Dec. 37

34.030.17. Use of the Rotary Marks for Endorsement Purposes
It is not within the scope of RI or its member clubs to endorse programs or activities of any
other organization. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 87; November 1996 Mtg., Bd. Dec. 69

34.030.18. Compliance with RI Visual Brand Standards
Advertisements or other informational materials that are not compliant with Rotary’s brandstandards shall not be accepted for publication in Rotary media (including the Rotary
Global Media Network).
Exhibitions at official Rotary events, including the RI Convention and International
Assembly, shall not be permitted where materials are not compliant with Rotary’s brandstandards. Directors should provide leadership to ensure that the same standard ismaintained for Rotary-related events, such as Institutes, GETS, and PETS. (October 2019
Mtg., Bd. Dec. 29)
Source: April 2019 Mtg., Bd. Dec. 170

Cross References
34.040.3. Use of Rotary Marks by RI Officers in Publications
34.040.4. Use of Rotary Marks on Websites of RI Officers
35.010. General RI Licensing Principles

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37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
51.010.5. Use of Emblem in Magazine Advertising
52.020.1. Guidelines for Rotary Club, District, and other Rotary Entity Electronic Publications

34.040. Use of Name
When used by itself, the word “Rotary” normally refers to the entire organization, RotaryInternational. It also means the ideals and principles of the organization. Use of the word “Rotary,”by itself, is limited to those uses approved in the constitutional documents or as authorized by the
Board. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1928 Mtg. , November 1996 Mtg., Bd. Dec. 69. See also February 1996 Mtg., Bd. Dec. 198

34.040.1. Use of Name or Emblem for Political Means
Clubs shall not use the Rotary name or emblem or other of the Rotary Marks for the purposeof furthering political campaigns. Any use of Rotary fellowship to gain political advantage
is foreign to the spirit of Rotary. (January 2020 Mtg., Bd. Dec. 85)
Source: February-March 1983 Mtg., Bd. Dec. 289; Amended by September 2016 Mtg., Bd. Dec. 28; January 2020 Mtg., Bd. Dec. 85

34.040.2. Use of Rotary Marks in Connection with Buildings and Other Permanent
Structures
The use of the Rotary Marks without the further identifying language of the Rotary club,
Rotary district or other Rotary Entity involved in connection with any project implies
financial or moral RI obligation in connection with such project. Therefore, to avoid any
future RI involvement, either directly or by implication, any Rotary club, Rotary district orother Rotary Entity which contemplates the construction or acquisition of a building orother permanent structure:a) should ensure that neither the name of such venture nor any legal documents inconnection therewith reference either the name, “Rotary," without the further identifying
language of the Rotary club, Rotary district or other Rotary Entity involved or the name,"Rotary International."b) should not affix any of the Rotary Marks thereto in any permanent manner, such as
etching the Rotary name or emblem into the facade of a building or inlaying the Rotaryname or emblem into a floor. The Board will not require the removal of any Rotary Marks
which have been permanently affixed to a building prior to 2001 where the removal of such
would cause permanent and irreparable damage to the building, and/or incur unreasonable
costs to a Rotary club, Rotary district or other Rotary Entity. (See Rotary Code of Policies
section 34.040.6.) (July 2015 Mtg., Bd. Dec. 16)
Source: July 1944 Mtg., Bd. Dec. 26; Amended by November 2001 Mtg., Bd. Dec. 68; May 2011 Mtg., Bd. Dec. 202; July 2015 Mtg.,
Bd. Dec. 16

34.040.3. Use of Rotary Marks by RI Officers in Publications
Incoming, current, and past officers of RI and those Rotarians appointed by the president
or the Board to serve in various capacities are authorized to use the Rotary Marks inpublications, printed or electronic, in connection with their roles as RI leaders. In eachsuch instance, the use shall include a clear indication of the capacities in which they haveRotary Code of Policies
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served and the years of such service to RI. Rotary senior leaders may publish and sell
books about their Rotary experiences without being licensed by RI, provided that all net
proceeds from the book sales are donated to TRF and the book publisher is either licensed
or released by RI to reproduce the Rotary Marks, with the approval of the general secretary.
Each such publication shall include in a prominent location a statement that it is not an
official publication of RI. (January 2010 Mtg., Bd. Dec. 107)
Source: October 2003 Mtg., Bd. Dec. 77; November 2009 Mtg., Bd. Dec. 48; Amended by January 2010 Mtg., Bd. Dec. 107

34.040.4. Use of Rotary Marks on Websites of RI Officers
Incoming, current, and past officers of RI and those Rotarians appointed by the president
or the Board to serve in various capacities are authorized to use the Rotary Marks on
websites developed in connection with their roles as RI leaders. In each such instance, theuse shall include a clear indication of the capacities in which they have served and the yearsof such service to RI. Every consideration shall be made to ensure that it is clear that thewebsite is that of the Rotarian and not a RI site, so as to avoid confusion among Rotarians
and potential liability for RI. If necessary, the general secretary may require a disclaimer
to be placed on such websites. Use of the Rotary Marks in domain names should comply
with Board policy set forth in section 52.020.1. (October 2003 Mtg., Bd. Dec. 77)
Source: October 2003 Mtg., Bd. Dec. 77

34.040.5. Use of Name "Rotary" in Connection with Club or District Foundations
A Rotary club or group of clubs may use the name "Rotary" in connection with club or
district foundation activities, provided:
1. such use relates the activity to the club or clubs concerned and not to RI;
2. the word "international" is not used in connection with or in the name of a club or district
foundation activity;
3. the name of the club or district foundation activity begins with the name of the club or
the district designation;
4. the words "Rotary" and "foundation," when used in connection with a club or district
foundation activity, be separated in the name of the activity;
The general secretary may act in behalf of the Board in authorizing Rotary clubs to use thename "Rotary" in incorporating club or district foundation activities in accordance with theforegoing. For the purposes of this section the definition of “incorporate” is the same asfor incorporation of a club or district. (November 2008 Mtg., Bd. Dec. 104)
Source: May-June 1964 Mtg., Bd. Dec. 220; November 2008 Mtg., Bd. Dec. 104

34.040.6. Use of Name “Rotary,” or other Rotary Marks by Rotary Entities
When used by itself, the word “Rotary” or the Rotary Emblem normally refers to the entire
organization, Rotary International. It also means the ideals and principles of theorganization. All club, district, multidistrict and other Rotary Entity activities, projects ororganizations must include identifiers of the club, district, multidistrict group or otherRotary Code of Policies
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Rotary Entity when using the name “Rotary,” or other Rotary Marks. In limited instances
and in RI’s sole discretion, a geographic identifier may be used, provided it accurately
represents the interests of each club in that area and appropriate approvals are sought fromthe district governors and/or the club presidents. Such identifier must immediately follow
or precede “Rotary.” Such identifier must be in close proximity to and in equal prominencewith the Rotary Emblem or other of the Rotary Marks.
The Rotary Marks must always be reproduced in their entirety. No abbreviations, prefixes
or suffixes such as “Rota” are permitted, except for use in “Interota” for the periodic
Interota meetings. No alterations, obstructions or modifications of the Rotary Marks are
permitted. The simplified wheel is to be used only together with “Rotary” as part of thesimplified signature lock-up or with “Interact” or “Rotaract” as part of the simplified
signatures. RI allows for overwriting of the Rotary emblem or other Rotary mark(watermarked, printed, screened or embossed), provided the Rotary emblem or otherRotary Mark is not otherwise partially covered and/or obstructed.
For correct color reproductions of the Rotary emblem and other of the Rotary Marks,
current guidelines are found in the Brand Center at https://brandcenter.rotary.org and in“Voice and Visual Identity Guidelines,” which give further specifications for reproducing
the Rotary emblem and guidelines for maintaining a standardized, coordinated identity for
all Rotary materials (547A). Rotarians are reminded that Rotary is both a local and a globalorganization and even local uses may enjoy global recognition through the use of theInternet. Different cultures have different standards and different sensitivities. Any use of
the Rotary Marks under these guidelines should attempt to be culturally sensitive and inconcert with the Object of Rotary. RI reserves the right to review and approve any uses of
the Rotary Marks. The Rotary Marks may not be depicted in combination with images ofguns, weapons, or other armaments.
Rotary Entity activities, projects or organizations that are to include the name “Rotary,” orother Rotary Marks without a further qualifier, must first seek an exception to policy fromthe Board. Rotarians coordinating existing activities, projects and organizations should
review and make necessary changes consistent with this policy. (October 2019 Mtg., Bd.
Dec. 57)
Source: February 1996 Mtg., Bd. Dec. 198; May 2000 Mtg., Bd. Dec. 399; Amended by May 2003 Mtg., Bd. Dec. 368; May 2011 Mtg.,
Bd. Dec. 202; June 2013 Mtg., Bd. Dec. 242; January 2015 Mtg., Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd.
Dec. 195; July 2015 Mtg., Bd. Dec. 16; October 2015 Mtg., Bd. Dec. 37; June 2017 Mtg., Bd. Dec. 172; September 2017 Mtg., Bd.
Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57

34.040.7. Requests for Exception to Guidelines for Use of “Rotary” Name or other of theRotary Marks
When considering requests for exception to policy set forth in section 34.040.6., the Board
may consider:
1. The organizing group’s attempt to work with the general secretary to bring the name ofthe project or activity into compliance with Board policy
2. The ease or difficulty with which the organizing group could bring its name into
compliance with Board policy

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3. The length of time the organizing group has been using the non-compliant name, withgreater consideration given to projects, activities or organizations with a longer,
demonstrated period of use
4. The merit of the project, activity or organization and the benefit it brings to the Rotary
movement as a whole
5. Whether the proposed non-compliant name in some other way accurately identifies theorganizing group involved
6. Whether the proposed non-compliant name could create a likelihood of confusion with
Rotary International or with any other Rotary Entity or with a project, activity ororganization of Rotary International or any other Rotary Entity
7. Whether the organizing group is a recognized Rotary Entity
8. Whether the organizing group is otherwise compliant with Board policy
9. The degree to which the project or activity or the name of the project, activity ororganization could expose RI to liability
If the group is not a Rotary Entity and/or the project, activity or organization is not under
the full control of a Rotary Entity, then the Board may grant an exception for the group toenter into a license agreement with RI for use of the Rotary name or other of the Rotary
Marks, based on the above criteria. The agreement shall include RI’s standard licensing
terms, including, but not limited to, terms requiring insurance and indemnification.
If the group is a Rotary Entity and the project, activity or organization is under the fullcontrol of the Rotary Entity, then a Board exception may be granted for use of the “Rotary”
name or other of the Rotary Marks without a further identifier of the name of the Rotary
Entity and a license agreement is not required.
Under the “full control of a Rotary Entity” shall be defined as follows:a. A Rotary club, Rotary district or group of Rotary clubs or Rotary districts is solely
responsible for the governance of the project, activity or organizationb. This level of Rotary Entity governance must be demonstrated by the requesting groupto the satisfaction of RI and may come in a number of different forms, including, but
not limited to:i. the Rotary club, district or other Rotary Entity is responsible for the direct, daily
operational administration and control of the project, activity or organization,
including, but not limited to, review and approval of the budget, including theexpenditures for any project, activity or organization, or
ii. the Board of Directors or equivalent governing body of the project, activity ororganization consists solely of every Rotary club President (or President’s
designate) or every Rotary district governor (or governor’s designate) of all
Rotary clubs or districts involved and/or present in the geographic region, andiii. such governing body shall have operational and administrative control, including,but not limited to, review and approval of the budget, including all expenditures

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for any programs or other endeavors and selection of the Rotary Entity’s projects,
activities or organizations.
c. Rotarian involvement and/or support in the form of monetary donations and/or
volunteer time does not establish governance of the project, activity or organization,even if the support comes from every club in a district or from every district in aregion and even if every club president or district governor in the applicable region
supports the project, activity or organization.
An exception for use of the “Rotary” name or other of the Rotary Marks does not also carrywith it an exception to use the Rotary emblem or any other of the Rotary Marks.
The general secretary is asked to bring any existing projects, activities and organizations
into compliance with current policy. (January 2020 Mtg., Bd. Dec. 85)
Source: November 2008 Mtg., Bd. Dec. 46; Amended by October 2014 Mtg., Bd. Dec. 61; July 2015 Mtg., Bd. Dec. 16; January 2020
Mtg., Bd. Dec. 85

34.040.8. Use of Word "Rotary" by Other Groups
Except as concerns groups organizing to form Rotary clubs under the direction of thegovernor, the use of the word "Rotary" by any group in such manner as to indicate or imply
status as a Rotary club or as an affiliate of a Rotary club or of RI is not authorized and shallnot be permitted. Therefore, the Board instructs the general secretary to take such steps as
may be practicable or necessary to stop any such unauthorized use of the word "Rotary."(October 2015 Mtg., Bd. Dec. 75)
Source: January 1948 Mtg., Bd. Dec. 108; Amended by October 2015 Mtg., Bd. Dec. 75

34.040.9. Use of Name "Rotary " and Rotary Emblem by Former Rotarians
Except as concerns groups organizing to form Rotary clubs under the direction of thegovernor, the use of the word "Rotary" or any abbreviation or portion thereof by any groupin such manner as to indicate or imply status as a Rotary club or as an affiliate of a Rotaryclub or of RI is not authorized and shall not be permitted.
Inasmuch as the constitution and bylaws contain no provisions to cover the situation, it ismanifestly impossible for the Board to recognize an organization of involuntary past
Rotarians as a body having any connection with RI and particularly it is impossible for the
Board to permit or encourage the use of any name by an organization which would indicate
connection with RI which does not exist and cannot exist until such time as the constitution
and bylaws of RI are amended so as to provide for it.
Notwithstanding its sympathetic understanding and appreciation of the interest and motives
which may prompt former or involuntary past members of Rotary clubs to associatethemselves in fellowship groups or other groups, the Board instructs the general secretary
to call the foregoing policies to the attention of any group of former or involuntary pastmembers of Rotary clubs, which may be making use of, or wish to use, the name "Rotary," “Rotarians,” and/or the Rotary emblem, advising that the group does not have official
status and that its use of the Rotary name (or any abbreviation or portion thereof) and/or
emblem is not authorized and further, calling upon such group not to use or to discontinue

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immediately use of the name "Rotary," “Rotarians,” and/or the Rotary emblem.
(September 2017 Mtg., Bd. Dec. 24)
Source: June 1925 Mtg., Item IV(k); January 1948 Mtg., Item 108; January 1950 Mtg., Item 81; June 1962 Mtg., Bd. Dec. 27; MayJune 1963 Mtg., Bd. Dec. 188; October 2015 Mtg., Bd. Dec. 75; September 2017 Mtg., Bd. Dec. 24

34.040.10. Use of Rotary Name and Emblem by Other Organizations
No matter how worthy may be the purposes of such organizations or groups or theambitions of such individuals, RI cannot permit them to appropriate the name or emblemof Rotary or other of the Rotary Marks without thereby endangering the preservation of thename and insignia of Rotary for the exclusive use and benefit of Rotarians. RI does notseek to discourage organizations or groups desiring to emulate the example of Rotary clubs
but believes that suitable names and insignia can be devised by such organizations andgroups without infringing upon the terminology and insignia of Rotary, and all Rotarians
are encouraged to give their sympathetic assistance and encouragement to any groupseeking to emulate the example of Rotary. (January 2020 Mtg., Bd. Dec. 85)
Source: July 1939 Mtg., Bd. Dec. 26; Amended by January 2020 Mtg., Bd. Dec. 85

34.040.11. Use of Name “Rotary” in Connection with Club Activities
Use of the word “Rotary” in connection with or in the name of an activity of a club orgroup of clubs must relate the activity directly to such club or group of clubs and neither
directly or indirectly to Rotary International. Use of the word “Rotary” (or any
abbreviation or portion thereof) is not authorized in connection with or in the name of anactivity that is not under full control of a Rotary club or group of Rotary clubs or inconnection with or in the name of any organization, the membership of which includes
non-Rotarian individuals or organizations. (See Rotary Code of Policies section 34.040.6.)(September 2017 Mtg., Bd. Dec. 24)
Source: March 1961 Mtg., Bd. Dec. 206; May 2011 Mtg., Bd. Dec. 202; September 2017 Mtg., Bd. Dec. 24. Affirmed by June 2001
Mtg., Bd. Dec. 383

34.040.12. Use of the Name “Rotary,” the Rotary Emblem or other Rotary Marks in
Multidistrict Activities
All club, district, multidistrict and other Rotary Entity activities, projects and organizations
must include identifiers of the club, district, multidistrict group or other Rotary Entity whenusing the name “Rotary,” the Rotary Emblem or other Rotary Marks. In limited instances
and in RI’s sole discretion, a geographic identifier may be used, provided it accurately
represents the interests of each club in that area and appropriate approvals are sought fromthe district governors and/or the club presidents. Such identifier must be in close proximity
to and in equal prominence with the Rotary Emblem or other of the Rotary Marks. In orderto clarify that the activity, project or organization is not one of RI or TRF, its promotional
materials, printed and electronic, and especially on any donation page, shall state that theactivity, project or organization is one of a local nature.
The Rotary Marks must always be reproduced in their entirety. No abbreviations, prefixes
or suffixes such as “Rota” are permitted, except for use in “Interota” for the periodic
Interota meetings. No alterations, obstructions or modifications of the Rotary Marks are
permitted. The simplified wheel is to be used only together with “Rotary” as part of thesimplified signature lock-up or with “Interact” or “Rotaract” as part of the simplified

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signatures. RI allows for overwriting of the Rotary emblem or other Rotary Mark(watermarked, printed, screened or embossed), provided the Rotary emblem or otherRotary Mark is not otherwise partially covered and/or obstructed.
Rotary Entity activities, projects or organizations that are to include the name “Rotary,”
the Rotary Emblem, or other Rotary Marks without a further identifier must first secure an
exception to policy from the Board. Rotarians coordinating existing doctor banks andsimilar club, district, multidistrict and other Rotary Entity activities, projects ororganizations should review and make necessary changes to the activity, project ororganization names and materials, consistent with this policy. (October 2019 Mtg., Bd.
Dec. 57)
Source: February 1996 Mtg., Bd. Dec. 198; June 2013 Mtg., Bd. Dec. 242; Amended by May 2000 Mtg., Bd. Dec. 399; November
2006 Mtg., Bd. Dec. 35; January 2015 Mtg., Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 166; July 2015 Mtg., Bd. Dec. 16; October 2015
Mtg., Bd. Dec. 37; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October 2019
Mtg., Bd. Dec. 57

34.040.13. Use of the Rotary Marks by Rotary Alumni Associations
When used by itself, the word “Rotary” refers to the entire organization, RotaryInternational. It also means the ideals and principles of the organization. Rotary Alumni
associations that are chartered by the general secretary are permitted to use the name
“Rotary” in their organizational name but only together with identifiers of the Rotary
district or Rotary zone. Such identifier must immediately precede or follow “Rotary.” An
acceptable example would be “Rotary District XXXX Alumni Association.” In limited
instances and in RI’s sole discretion, a geographic identifier may be used, provided it
accurately represents the interests of the alumni association in that area and appropriate
approvals are sought from the district governors. Such identifier must immediately follow
or precede “Rotary.” Such identifier must be in close proximity to and in equal prominencewith the Rotary Emblem or other of the Rotary Marks. (October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117; Amended by June 2017 Mtg., Bd. Dec. 149; October 2019 Mtg., Bd. Dec. 29

34.040.14. Use of the “Rotary” Trademark, Masterbrand Signature, Simplified Signatureor Mark of Excellence by Programs of Scale Awardees
When used by itself, the word “Rotary” or the Mark of Excellence or MasterbrandSignature or Simplified Signature normally refers to the entire organization, RotaryInternational. It also means the ideals and principles of the organization. All Programs of
Scale Awardees, where possible, must include identifiers of the club(s), district(s) or
multidistrict group or other Rotary Entity when using the “Rotary,” Mark of Excellence,
Masterbrand Signature, or Simplified Signature. Such identifier must be used in a lockup
with the official program name and in conjunction with program implementation,
including, but not limited to, on merchandise, signage, and other visual recognition of thePrograms of Scale award. When space or the media do not allow for use of a lockup, theRotary Marks may be used alone, provided that the Programs of Scale awardee shares with
Rotary International in advance of use, all use cases, including merchandise, signage, andother visual recognition and that use is approved by RI.
Each Programs of Scale Grant Agreement will include standard RI licensing terms,
including those related to insurance and indemnification. Programs of Scale awardees will
only purchase merchandise with the Marks from RI Licensed Vendors, where reasonablyRotary Code of Policies
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available. If not reasonably available, a one-time exception may be sought from RI
Licensing.
All participants in Programs of Scale will use the following disclaimer on all materials:“[Programs of Scale award name] is a program sponsored by the Rotary Club/District of[Club/District name]. [Programs of Scale awardee name] is not a program of The RotaryFoundation or Rotary International.”
Other Rotary club and district organizations participating in the Programs of Scale award
and the other partner organizations providing goods and services to the program shallmaintain insurance.
The Rotary Marks must always be reproduced in their entirety. No alterations, obstructions
or modifications of the Rotary Marks are permitted. The simplified wheel is to be used
only together with “Rotary” as part of the simplified signature lock-up. RI allows foroverwriting of the Rotary emblem or other Rotary Mark (watermarked, printed, screenedor embossed), provided the Rotary emblem or other Rotary Mark is not otherwise partiallycovered and/or obstructed.
For correct color reproductions of the Rotary emblem or other of the Rotary Marks, current
guidelines are found in the Brand Center at https://brandcenter.rotary.org and in “Voiceand Visual Identity Guidelines,” which give further specifications for reproducing theRotary emblem and guidelines for maintaining a standardized, coordinated identity for all
Rotary materials (547A). Rotarians are reminded that Rotary is both a local and a globalorganization and even local uses may enjoy global recognition through the use of theInternet and other electronic communications. Different cultures have different standards
and different sensitivities. Any use of the Rotary Marks under these guidelines shouldattempt to be culturally sensitive and in concert with the Object of Rotary. RI reserves theright to review and approve any uses of the Rotary Marks. The Rotary Marks may not be
depicted in combination with images of guns, weapons, or other armaments. (June 2021
Mtg., Bd. Dec. 187)
Source: June 2021 Mtg., Bd. Dec. 187

34.040.15. Use of the Word “Rotarian” in Club Publications
Clubs shall not use the word “Rotarian” as part of the name of the local club publication.
(May 2003 Mtg., Bd. Dec. 324)
Source: COL 80-102

34.040.16. Use of Geographic Designations with “Rotary International”
No club or group of clubs should adopt and operate under any name other than that underwhich it or they are organized under the RI Constitution. Every district should use thename “Rotary International,” thereby indicating the universality of the ideals, principles
and objects of Rotary. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1934 Mtg., Bd. Dec. 201

Cross References
52.020.1. Guidelines for Rotary Club, District, and other Rotary Entity Electronic Publications

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34.050. Use of Stationery
34.050.1. Use of Official Stationery
All Rotary International business should be conducted on stationery bearing the name andemblem of the association. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1919 Mtg., Bd. Dec. 3

34.050.2. Use of Rotary Marks by RI Officers on Letterhead Stationery of RI and Other
Organizations, or for Commercial Purposes
The use of the RI letterhead is restricted to incoming, current and past officers of RI, or
those Rotarians appointed by the president or the Board to serve in various capacities, withthe understanding that, as to such capacities as may be listed, the years of service to RI
should be clearly indicated. RI letterhead may only be used for Rotary-related business.
No incoming, current, or past RI officer nor any Rotarian appointed by the president or the
Board to serve in various capacities is authorized to use the Rotary Marks in conjunction
with the trademarks or on the letterhead of any other organization or for any commercial
purpose. (October 2003 Mtg., Bd. Dec. 77)
Source: November 1982 Mtg., Bd. Dec. 180; May 2003 Mtg., Bd. Dec. 325; October 2003 Mtg., Bd. Dec. 77

34.060. Other Rotary Emblems
34.060.1. Rotary Programs Logos
The general secretary shall create and update from time to time, logos and other indiciathat are in alignment with current guidelines to be used for the various Rotary Programs,
in order to create a standardized, coordinated identity for all Rotary materials. (See the RI
Brand Center at https://brandcenter.rotary.org “Voice and Visual Identity Guidelines.”)(May 2015 Mtg., Bd. Dec. 166)
Source: October 2013 Mtg., Bd. Dec. 63; Amended by May 2015 Mtg., Bd. Dec. 166

34.060.2. Use of Logo With RI or TRF Programs
The general secretary is, when reviewing future proposed logos for a program or activityof RI or its Foundation, to consider including the Rotary emblem in the logos if such canbe done without lessening RI’s legal trademark rights or creating a badge that could beunderstood to identify a non-Rotarian as a Rotarian. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 136

34.060.3. Rotary Program Logos and RI Emblem
The design of Rotary program logos that do not in some manner incorporate the RI emblem
weakens and impedes the communication to the public of the association of Rotary withsuccessful programs and projects. Therefore, all program logos currently in use by RI and
its Foundation, and all such logos deemed necessary in the future, should include theRotary emblem. The public relations value of incorporating the Rotary emblem with

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program logos of RI and its Foundation outweighs the possible mis-identification of a nonRotarian as being a Rotarian. The annual theme logo shall be the Rotary wheel along withthe annual theme. (October 2015 Mtg., Bd. Dec. 37)
Source: October 1993 Mtg., Bd. Dec. 103; January 2011 Mtg., Bd. Dec. 127; Amended by May 2011 Mtg., Bd. Dec. 178; October
2015 Mtg., Bd. Dec. 37

34.060.4. Interact and Rotaract Marks
The Interact and Rotaract Marks are for the exclusive use of the Interact and Rotaract clubs
bearing those names and the members of those clubs:a. When displayed by individual club members, the Interact and Rotaract emblems may
be used without further information.
b. When the Interact and Rotaract emblem is used to represent an Interact or Rotaract club,the name of the club should appear with the emblem, as shown in the RI Brand Centerat https://brandcenter.rotary.org and in “Voice and Visual Identity Guidelines.”“Interact,” “Rotaract,” the Interact emblem, and the Rotaract emblem must always be
reproduced in their entirety. No alterations, obstructions or modifications of “Interact,”“Rotaract,” the Interact emblem, or the Rotaract emblem are permitted. No
abbreviations, prefixes or suffixes such as “Rota” are permitted, except for use in“Interota” for the periodic Interota meetings.
The Interact emblem and the Rotaract emblem should be reproduced in the colors andmanner shown in the RI Brand Center at https://brandcenter.rotary.org and in “Voiceand Visual Identity Guidelines.”c. When the Interact or Rotaract emblem is used to represent district Interact or Rotaract
activities the district number should appear with the emblem, as shown in the RI Brand
Center at https://brandcenter.rotary.org and “Voice and Visual Identity Guidelines.”
No publication may bear the Interact or Rotaract emblem without the name of the club or
number of the district except those published by or under the authority of RotaryInternational for the use of Rotary, Interact or Rotaract clubs in establishing or carrying out
the affairs of one of the sponsored clubs.
No other use of the Interact and Rotaract emblems is permitted by Rotary International
which has legal control of all the Rotary Marks. (October 2015 Mtg., Bd. Dec. 37)
Source: June 1990 Mtg., Bd. Dec. 295; Amended by January 2010 Mtg., Bd. Dec. 117; October 2013 Mtg., Bd. Dec. 63; May 2015
Mtg., Bd. Dec. 166; October 2015 Mtg., Bd. Dec. 37

34.070. Reproduction of the 4-Way Test
All reproductions of The 4-Way Test should be in the following form:
THE 4-WAY TESTOf the things we think, say or doRotary Code of Policies
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2441) Is it the TRUTH?
2) Is it FAIR to all concerned?
3) Will it build GOODWILL and BETTER FRIENDSHIPS?
4) Will it be BENEFICIAL to all concerned?
The sole purpose of the reproduction should be the development and maintenance of high ethicalstandards in human relations. Any reproduction should not be a direct part of any advertisement
intended to increase sales or profits. It may, however, be used in a letterhead or literature, if donein a way to explain that a sincere attempt is being made to have all of the human relations of thefirm, organization or institution conducted along the lines of the 4-Way Test. (June 1998 Mtg.,
Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 138. See also January 1943 Mtg., Bd. Dec. 142

34.080. Rotary Mottos
Service Above Self and One Profits Most Who Serves Best are the official Rotary Mottos. Service
Above Self is the principal motto of Rotary. (June 2010 Mtg., Bd. Dec. 182)
Source: COL 50-11, COL 51-9, COL 89-145, COL 01-678, COL 04-271; COL 10-165

Cross References
41.010. Interact
Article 12 Rotaract Clubs
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Article 35. Licensing
35.010.
35.020.
35.030.
35.040.
35.050.
35.060.
35.070.

General RI Licensing Principles
Granting of an RI License
General Secretary’s Responsibilities
Use of Rotary Marks by Rotarians
Specific Limitations on Use of Rotary Marks
Advertising and Marketing Limitations
Miscellaneous Licensing Matters35.010. General RI Licensing Principles
Rotary International shall maintain a modern, effective multi-tier licensing system that will provide
high quality products and service to Rotarians worldwide, protect the integrity and authorized useof its intellectual property, as well as increase royalty revenue for RI. (June 1998 Mtg., Bd. Dec.
348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1996 Mtg., Bd. Dec. 69

35.010.1. Reproduction of the Rotary Marks
When produced by licensees, the Rotary Marks must conform to the description, color andproportion specifications adopted by the Board. (November 2000 Mtg., Bd. Dec. 133)
Source: COL 80-102; January 1956 Mtg., Bd. Dec. 94; November 1996 Mtg., Bd. Dec. 69; Amended by November 2000 Mtg., Bd.
Dec. 13335.010.2. Prohibition Against Altering Rotary Marks
Note: “Rotary Marks” are any emblems or names registered and owned by RotaryInternational. (See Section 34.005.)
The Rotary Marks should not be altered, modified or obstructed in any way, or reproduced
other than in their complete form. No abbreviations, prefixes or suffixes such as “Rota”
are permitted. The simplified wheel is to be used only together with “Rotary” as part ofthe simplified signature lock-up or with “Interact” or “Rotaract” as part of the simplified
signatures. RI allows for overwriting of the Rotary emblem or other Rotary mark(watermarked, printed, screened or embossed), provided the Rotary emblem or otherRotary Mark is not otherwise partially covered and/or obstructed. The general secretaryshould strictly enforce the prohibition of licensing products that alter, modify or obstruct
the Rotary Marks, including situations where the general secretary becomes aware of
products that do not reproduce the Marks in their entirety. (October 2019 Mtg., Bd. Dec.
57)
Source: April 1929 Mtg., Bd. Dec. IV. q; January 1956 Mtg., Bd. Dec. 94; June 1996 Mtg., Bd. Dec. 297; November 1996 Mtg., Bd.
Dec. 69; June 2013 Mtg., Bd. Dec. 242; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd.
Dec. 29; October 2019 Mtg., Bd. Dec. 57

35.010.3. Lapel Pins
RI licenses lapel pins that alter the RI emblem in the following approved manner: A
precious stone at the hub and/or designations of office or membership categories may be
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licensed products in the license agreement. Such alterations shall be made so as not to
deface the Rotary emblem or detract from its essential dignity. (June 1998 Mtg., Bd. Dec.
348)
Source: May 1962 Mtg., Bd. Dec. 183; November 1996 Mtg., Bd. Dec. 69

35.010.4. Watches and Clocks
RI may license watches and clocks containing the Rotary emblem as the entire face of thewatch or clock, provided that the keyway is accurately reproduced thereon, even though
the watch or clock hands may cause minor obstructions of the emblem from time to time,and even if the hands originate from the center of the emblem, provided that the emblem,
including the keyway, is otherwise reproduced in its entirety. (June 1998 Mtg., Bd. Dec.
348)
Source: November 1996 Mtg., Bd. Dec. 69

35.010.5. Limitation on RI Merchandise Solicitation
Individuals or companies who are not licensed to sell merchandise bearing the Rotary
Marks may not solicit districts, clubs or Rotarians to purchase merchandise bearing theRotary Marks. Only vendors properly licensed by Rotary International may solicit districts,
clubs or Rotarians to purchase merchandise bearing the Rotary Marks.
On occasion, Rotarians will need to produce customized merchandise bearing the Rotary
Marks for a specific event or purpose. All Rotarians should always first seek out licensed
Rotary vendors for such customized merchandise. In the event that such customized
merchandise is not reasonably available from a RI Licensee at a competitive price, RI shallissue a one-time release to a non-licensed vendor, provided that those goods are subject tothe equivalent review and pre-approval process as Licensed Products. In each case, thenon-licensed vendor must obtain the specific approval of RI to use any of the Rotary Marks.
(June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 239; November 1996 Mtg., Bd. Dec. 69; February 1998 Mtg., Bd. Dec. 252

35.010.6. List of Official Rotary Licensees
The general secretary shall publish the name and relevant information of all current
licensees who are up-to-date with their royalty payments on the RI website. (January 2020
Mtg., Bd. Dec. 99)
Source: June 1997 Mtg., Bd. Dec. 317; Amended by January 2020 Mtg., Bd. Dec. 99

35.010.7. Control of Piracy of RI's Intellectual Property
Rotary International will continue to enhance its efforts to control piracy of the Rotary
Marks. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1995 Mtg., Bd. Dec. 78; November 1996 Mtg., Bd. Dec. 69

Cross References
35.040.1. Districts and Clubs Purchasing Merchandise Bearing the Rotary MarksRotary Code of Policies
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35.020. Granting of an RI License
35.020.1. Licensee Types and Royalty Rates
Type 1
An entity which manufactures and/or sells merchandise bearing Rotary Marks only to other
RI licensees or to Rotary International, and which is not interested in marketing licensed
merchandise directly to the Rotarian Market or to the general public. A Type 1 licensee
pays RI a 2% royalty on total gross sales, makes a one-time application fee of US$100,
makes annual royalty payments and has no annual minimum royalty payment obligation.
Type 3
An entity which supplies fundraising programs/products. A Type 3 licensee pays RI a 5%
royalty on total gross sales to the Rotarian Market, and a 2% royalty on total gross sales toother RI licensees. A Type 3 licensee makes a one-time application fee of US$1000, makes
semiannual royalty payments and has an annual minimum royalty payment obligation of
US$1000.
Type 4A
An entity which manufactures and/or sells an unlimited portfolio of merchandise bearing
Rotary Marks and other goods to the Rotarian Market, other RI licensees and/or the generalpublic. A Type 4A licensee pays RI a 10% royalty on total gross sales to the Rotarian
Market and to the general public, and a 2% royalty on total gross sales to other RI licensees.
A Type 4A licensee makes a one-time application fee of US$1000, makes semiannual
royalty payments and has an annual minimum royalty payment obligation of US$1000.
Type 4B
An entity which manufactures and/or sells a limited portfolio of merchandise bearing
Rotary Marks and other goods, not to exceed five products, to the Rotarian Market, other
RI licensees and/or the general public. A Type 4B licensee pays RI a 10% royalty on total
gross sales to the Rotarian Market and to the general public, and a 2% royalty on total grosssales to other RI licensees. A Type 4B licensee makes a reduced one-time application feeof US$250, makes semiannual royalty payments and has a reduced annual minimum
royalty payment obligation of US$250.
Type 4C
A Rotary Entity that manufactures and/or sells a limited portfolio of merchandise bearing
Rotary Marks and other goods, not to exceed five products, to the Rotarian Market, other
RI licensees and/or the general public and donates 100% of the proceeds (as defined in thelicense agreement) from the sale of said merchandise to The Rotary Foundation or its
Associate Foundations. A Type 4C licensee pays RI a reduced 1% royalty on total grosssales to the Rotarian Market, to the general public and/or to other RI licensees. A Type 4C
licensee makes a reduced one-time application fee of US$250, makes semiannual royalty
payments and has no annual minimum royalty payment obligation. Any royalty fees
received by Rotary International from this license type shall be transferred to The RotaryFoundation Annual Fund.

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(See Section 71.020.3. for additional policies regarding sales promoting the PolioPlus
Campaign.)
Type 5A large international entity with brand name recognition which manufactures and/or sells
merchandise bearing Rotary Marks through retail outlets worldwide. A Type 5 licensee
pays RI a 10% royalty on total gross sales to the Rotarian Market and the general public,
and a 2% royalty on total gross sales to other RI licensees. A Type 5 licensee makes a onetime application fee of US$2000, makes semiannual royalty payments and has an annual
minimum royalty payment obligation of US$2000. (June 2009 Mtg., Bd. Dec. 232)
Source: February 1995 Mtg., Bd. Dec. 168; July 1995 Mtg., Bd. Dec. 25; February 1996 Mtg., Bd. Dec. 196; November 1996 Mtg.,
Bd. Dec. 69; Amended by June 2005 Mtg., Bd. Dec. 297; February 2007 Mtg., Bd. Dec. 157; June 2009 Mtg., Bd. Dec. 232

35.020.2. Criteria for Granting a RI License
The criteria which RI considers when granting/denying a RI license include, but are notlimited to the following:
1. specifically approved merchandise (samples)
2. RI specific catalog
3. ready stock in a warehouse
4. fax and/or regular order number
5. customer service component
6. credit to clubs and governors
7. acceptance of credit cards
8. quality control by RI
9. merchandise guarantee by the licensee to the buyer
10. willingness to display and sell merchandise at RI meetings
11. financial stability
12. experience in the business13. import/export capability
14. willingness to network with other licensees
The meeting of any or all of these standards does not guarantee a license from RI. RImaintains, in its sole discretion, the right to grant or deny any license application. (June1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

35.020.3. Selection of Licensees Under RI's Licensing System
In granting licenses, RI will give preference to those entities which can support the overall
goals of modernizing RI's licensing system. RI will use appropriate marketing techniques
to encourage companies which can comply with RI licensing requirements to obtainlicenses from RI. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1996 Mtg., Bd. Dec. 69

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35.030. General Secretary's Responsibilities
35.030.1. Assurance of Supplies to Rotarians
The general secretary should maintain appropriate sources of merchandise for clubs,
districts and Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd. Dec. 69

35.030.2. Licensing Budgets and Targets
The general secretary shall set and monitor annual licensing targets and budgets, and makerelated regular reports to the Board. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1996 Mtg., Bd. Dec. 69

35.030.3. Enforcement of Licensing Agreements
The general secretary shall enforce the minimum requirements of the RI licensing
agreement, including royalty payments and reporting requirements. However, the generalsecretary shall allow licensees who have not been fulfilling requirements an opportunity toreconcile for past years before terminating such licenses. Where appropriate, the generalsecretary shall decline to enter into new agreements with licensees who are not incompliance with their existing agreements. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd. Dec. 69

35.030.4. Termination of Licensees For Non-Compliance with Agreements
The general secretary shall take all necessary action when dealing with licensees who havenot complied with their agreement with RI, including, where appropriate, termination ofexisting agreements. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 296 ; November 1996 Mtg., Bd. Dec. 69. See also October 1993 Mtg., Bd. Dec. 56

35.030.5. Audits of Licensees
As necessary, the Secretariat staff is urged to vigorously pursue audits and the payment of
unpaid royalties. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 246; November 1996 Mtg., Bd. Dec. 69

35.030.6. Licensee Presence at International Meetings
Where appropriate, the general secretary shall decline to enter into agreements withlicensees for space at the International Assembly, International Convention and otherrelevant meetings, where such licensees are not in compliance with their agreements. (June1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd. Dec. 69

35.030.7. Promotion of Licensees
The general secretary shall publish the name and relevant information of all current
licensees who are up-to-date with their royalty payments on the RI website.

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The general secretary also shall promote the purchase of merchandise bearing the Rotary
Marks from official licensees through appropriate channels. (January 2020 Mtg., Bd. Dec.
99)
Source: June 1995 Mtg., Bd. Dec. 242; November 1996 Mtg., Bd. Dec. 69; Amended by June 1997 Mtg., Bd. Dec. 317; November
2006 Mtg., Bd. Dec. 35; June 2010 Mtg., Bd. Dec. 182; October 2018 Mtg., Bd. Dec. 68; January 2020 Mtg., Bd. Dec. 99

35.040. Use of the Rotary Marks by Rotarians
35.040.1. Districts and Clubs Purchasing Merchandise Bearing the Rotary Marks
All districts and clubs are encouraged to purchase merchandise bearing the Rotary Marks
only from authorized licensees of RI. If the desired merchandise is not available from alicensee, specific approval must be sought from RI for the use of any Rotary Marks. (June1998 Mtg., Bd. Dec. 348)
Source: November 1994 Mtg., Bd. Dec. 65; June 1995 Mtg., Bd. Dec. 239; November 1996 Mtg., Bd. Dec. 69

35.040.2. Sale of Goods or Services Bearing the Rotary Marks by the Membership
Neither Rotary clubs, Rotary districts, other Rotary Entities nor individual Rotarians may
license or otherwise sell goods or services bearing the Rotary Marks or any abbreviations
or portions thereof, unless specifically excepted by the other sections herein or by the RI
Board. (September 2017 Mtg., Bd. Dec. 24)
Source: September 2017 Mtg., Bd. Dec. 24

35.040.3. Event Specific Uses of the Rotary Marks
Clubs and districts may sell merchandise bearing the Rotary Marks without a license when
they are promoting club or district projects. Merchandise sold in conjunction with suchspecial projects must include, in addition to one of the Rotary Marks, the club or district
name, and reference the fundraising project and its duration or date (the sale of merchandise
may not be the special project).
If the merchandise sold in conjunction with such special projects involves the fundraisingsale of alcoholic beverages as a one-time event or as an annual event (the sale ofmerchandise may not be the special project), such sales are permissible so long as all sales
start and conclude within a 30-day window of the date of the fundraising event, and:1. Alcohol sales are culturally appropriate where the club or district is situated.
2. The art on the label or packaging is consistent with brand guidelines for use of theRotary Marks by clubs and districts.
3. The alcohol is a limited edition in that the labels must include, in addition to one of theRotary Marks, the club or district name, and reference the fundraising project and its
duration or date.
4. Because alcoholic beverage sales, manufacturing and distribution may be subject tospecific local laws, the club or district has reviewed and the sales are in compliance withall applicable laws (clubs and districts may want to consult with their attorney for points 4,
5 and 6).

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5. The club or district has reviewed any contracts with vendors to ensure they do notassume risks or responsibilities beyond their control.
6. Contracts with vendors should include a provision requiring that all parties maintainadequate liquor liability insurance. (June 2020 Mtg., Bd. Dec. 185)
Source: October 1993 Mtg., Bd. Dec. 56 ; November 1996 Mtg., Bd. Dec. 69; June 2020 Mtg., Bd. Dec. 185

35.040.4. Rotary Fellowships
Any sales of merchandise by Rotary Fellowships bearing the Rotary Marks shall comply
with Rotary’s brand standards by 30 June 2020, in accordance with Rotary Code section
34.030.18. All manufacture and sales of goods, including for fundraising purposes, shallcomply with RI licensing policies, as they pertain to all Rotary Entities. No fundraising or
sales of goods bearing the Rotary Marks will be permitted at the RI Convention from the
project booth area in the House of Friendship beginning with the 2021 RI Convention(Taipei), as is required of all other Rotary Entities. (January 2020 Mtg., Bd. Dec. 100)
Source: January 2020 Mtg., Bd. Dec. 100

35.040.5. Books by Rotary Senior Leaders
Rotary senior leaders may publish and sell books about their Rotary experiences without
being licensed by RI, provided that all net proceeds from the book sales are donated to TRF
and the book publisher is either licensed or released by RI to reproduce the Rotary Marks,
with the approval of the general secretary. Each such publication shall include in aprominent location a statement that it is not an official publication of RI. (January 2010
Mtg., Bd. Dec. 107)
Source: November 2009 Mtg., Bd. Dec. 48 Amended by January 2010 Mtg., Bd. Dec. 107

Cross References
35.010.5. Limitation on RI Merchandise Solicitation

35.050. Specific Limitations on Use of Rotary Marks
35.050.1. Accurate Reproduction of the Rotary Marks on Merchandise
Merchandise bearing the Rotary emblem and other Rotary Marks may be licensed orotherwise authorized regardless of size and in any medium, provided the Rotary emblem
or other of the Rotary Marks can be accurately reproduced including, but not limited to,silk screening, embroidery, engraving, laser engraving, casting, printing, stamping, etc.
The simplified wheel is to be used only together with “Rotary” as part of the simplified
signature lock-up or with “Interact” or “Rotaract” as part of the simplified signatures for
the Programs logos. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2001 Mtg., Bd. Dec. 70; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec.
195; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29

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35.050.2. Lapel Pins
Lapel pins may incorporate the design of the Rotary emblem with Rotary program indicia,
so long as the pin cannot be mistaken for a Rotarian member badge. Lapel pins may belicensed regardless of size, as long as the RI emblem is correctly reproduced. (October
2015 Mtg., Bd. Dec. 37)
Source: February 1984 Mtg., Bd. Dec. 332; October 1993 Mtg., Bd. Dec. 103; March 1994 Mtg., Bd. Dec. 205; June 1996 Mtg., Bd.
Dec. 298; November 1996 Mtg., Bd. Dec. 69; October 2015 Mtg., Bd. Dec. 37

35.050.3. Prohibition Against “Rotary” as a Brand Name
Except as permitted under RI’s licensing procedures, none of the Rotary Marks, nor any
abbreviations or portions thereof, may be used as trademarks or special brands ofmerchandise. (September 2017 Mtg., Bd. Dec. 24)
Source: COL 80-102; January 1956 Mtg. Bd. Dec. 94; November 1996 Mtg., Bd. Dec. 69; September 2017 Mtg., Bd. Dec. 24

35.050.4. A Genuine Rotary Tartan
The tartan designed by the Rotary Club of Glasgow (Scotland) may be sold as A Genuine
Rotary Tartan consistent with the principles governing RI's licensing system. The generalsecretary is authorized to enter into non-exclusive licensing agreements to manufacture,use, sell or market A Genuine Rotary Tartan consistent with RI's licensing practices. (June1998 Mtg., Bd. Dec. 348)
Source: February 1995 Mtg., Bd. Dec. 153; November 1996 Mtg., Bd. Dec. 69

35.050.5. The Rotary Orchid
The orchid developed by the Singapore Botanic Gardens as “Dendrobrium RotaryInternational” shall be referred to, marketed, and sold as the “Rotary Orchid.” (June 1998
Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 135

35.050.6. Licensing of Software
RI does not generally authorize the licensing of software or other materials based on RI
and/or TRF materials. However, RI may license software in support of its social businessstrategy, which connects Rotarians around purpose-driven initiatives. (October 2012 Mtg.,
Bd. Dec. 41)
Source: March 1997 Mtg., Bd. Dec. 234. See also June 1996 Mtg., Bd. Dec. 299; November 1996 Mtg., Bd. Dec. 69; October 2012
Mtg., Bd. Dec. 41

35.050.7. Licensing of “Paul Harris” Items
Licensees are not authorized to sell recognition items using the likeness of Paul Harris or
the terms “Paul Harris Fellow,” “Rotary Foundation Sustaining Member” or “Benefactor.”(June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

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35.050.8. Licensing of Services
RI does not generally license services. However, RI may license services in support of its
social business strategy, which connects Rotarians around purpose-driven initiatives.
(October 2012 Mtg., Bd. Dec. 41)
Source: November 1996 Mtg., Bd. Dec. 69; Amended by October 2012 Mtg., Bd. Dec. 41

35.050.9. Licensing of Alcoholic Beverages
RI does not license alcoholic beverages. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

35.050.10. Licensing of Guns, Weapons or Other Armaments
RI does not license guns, weapons or other armaments. (January 2017 Mtg., Bd. Dec. 96)
Source: January 2017 Mtg., Bd. Dec. 96

Cross References
34.020. Permission to Use Rotary Marks
34.030.2. Authorized Use of the Rotary Emblem
34.030.13. Commercialization of the RI Name and Emblem
34.030.15. RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations
35.010. General RI Licensing Principles
37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
35.060. Advertising and Marketing Limitations
35.060.1. Advertising of Customized Merchandise
Vendors who seek to customize merchandise that is in competition with merchandiseprovided by official licensees must apply for a license from RI when seeking to sell suchmerchandise through advertising in Rotary magazine and the licensed regional magazines.
Alternatively, vendors seeking to advertise in Rotary magazine and the licensed regionalmagazines to sell goods which may be customized and which may compete with officiallylicensed products shall be required to use the following disclaimer in any of theiradvertising: “Not licensed to reproduce the Rotary Marks,” or other such disclaimer as thegeneral secretary finds appropriate. The general secretary reserves the right to determine
which advertisements shall require a disclaimer. (January 2019 Mtg., Bd. Dec. 80)
Source: November 1994 Mtg., Bd. Dec. 65; June 2004 Mtg., Bd. Dec. 236; Amended by October 2018 Mtg., Bd. Dec. 68

Cross References
51.010.7. RI Cause-Related Marketing Policy for Advertising in the Official Magazine

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35.070. Miscellaneous Licensing Matters35.070.1. Telephone Cards
In accordance with overall RI policy, RI does not license, or permit the Rotary Marks to
be used on, telephone cards. (May 2003 Mtg., Bd. Dec. 324)
Source: November 1995 Mtg., Bd. Dec. 80; February 1996 Mtg., Bd. Dec. 158; Amended by May 2003 Mtg., Bd. Dec. 324

35.070.2. Affinity Credit Cards
In accordance with overall RI policy, RI does not license the use of the Rotary Marks on
affinity cards. The use of the Rotary Marks in any affinity card program by RI is prohibitedwithout the prior approval of the general secretary. Only the general secretary is authorized
to solicit proposals on behalf of the Board.
Prior to approval by the general secretary, all RI affinity card proposals must conform to
the following guidelines:
a. RI approval of all means of solicitation including providing Rotarians the opportunity
to request that they not be solicited for an affinity credit cardb. The affinity credit card interest rates must be competitivec. After subtracting all expenses incurred by RI related to the affinity credit card program,all revenue received by RI from the program, except for revenue noted in point (d)below, shall be distributed to The Rotary Foundationd. The US$75,000 amounts received for each 20,000 cards issued through the MasterCard
sponsorship agreement shall be allocated to the RI Convention budget
e. RI pre-publication review and approval of any use of the Rotary name and emblem
including the card design and all promotional materials associated with the program
f. Restrictions on use of RI’s mailing list including that such a list must not be sold, rented
or otherwise used by others without the permission of RI. (May 2003 Mtg., Bd. Dec.
416)
Source: June 1995 Mtg., Bd. Dec. 240; May 2000 Mtg., Bd. Dec. 400; Amended by May 2003 Mtg., Bd. Dec. 324; May 2003 Mtg.,
Bd. Dec. 416

35.070.3. Use of Rotary Name and Emblem on Vehicle License Plates
A Rotary club or district may collaborate with a government monopoly to offer a vehicle
license plate bearing the Rotary name and emblem as a public relations and charitable
fundraising mechanism, such project to be exempt from a licensing royalty obligation,
provided the project meets the following criteria:
1) the plate must be issued by a government monopoly;2) no commercial venture may be involved;3) all governors within the designated area(s) must approve of the project;

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4) the plate must meet all RI specifications regarding the reproduction of its intellectual
property and a prototype of the plate must be submitted to the general secretary for approval;
and5) a revenue sharing formula should be developed, under the guidance of the generalsecretary, to ensure that the revenue from any fundraising aspect of such project shall
benefit the clubs in the designated area(s) and The Rotary Foundation, subject to theapproval of the governors in the designated area(s) and the general secretary. (November
2000 Mtg., Bd. Dec. 131)
Source: November 2000 Mtg., Bd. Dec. 131

35.070.4. Use of Rotary Marks on Postage Stamps, Postmarks and Related Postal Items
A Rotary club or district may collaborate with a government monopoly to offer a postage
stamp, postal cancellation mark (postmark), or related postal item bearing the Rotary nameand emblem as a public relations effort and, where appropriate, as a charitable fundraisingmechanism. Such projects shall be exempt from a licensing royalty obligation, provided
the project meets the following criteria:
1) the postage stamp, postmark, or related postal item must be issued by a government
monopoly;2) no commercial venture may be involved;3) all governors within the designated area(s) must approve of the project;4) the postal item must meet all RI specifications regarding the reproduction of its
intellectual property and a prototype of the postal item and any promotional materials,
such as the first day cover, must be submitted to the general secretary for review andapproval;
5) a revenue sharing formula should be developed, under the guidance of the generalsecretary, to ensure that the revenue from any fundraising aspect of such project shall
benefit the clubs in the designated area(s) and The Rotary Foundation, subject to theapproval of the governors in the designated area(s) and the general secretary.
(November 2001 Mtg., Bd. Dec. 69)
Source: November 2001 Mtg., Bd. Dec. 69

35.070.5. Information Cards
RI does not approve Information Cards for Rotary clubs, Rotary districts or other Rotary
Entities or as licensed products (as defined in the RI license agreement) to be sold by RI
licensees, whether or not they bear the Rotary Marks. (February 1999 Mtg., Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 89. Affirmed by August 1999 Mtg., Bd. Dec. 60

Cross References
37.030.4. Inner WheelRotary Code of Policies
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Article 36. Partnerships
36.010. General Guidelines
36.020. Strategic Partners
36.030. Resource Partners
36.040. Service Partners
36.050. Project Partners
36.060. Recognition for Organizations
36.070. Corporate Project
36.080. Collaborating Organizations
36.090. Representatives to Other Organizations
36.100. Invitations to Attend Meetings of Other Organizations
36.110. Process for Formalizing Partnerships

36.010. General Guidelines
Rotary International and The Rotary Foundation actively seek to develop partnerships with otherorganizations that will increase our capacity to provide service. There are four types ofpartnerships: Strategic, Resource, Service, and Project. All potential partnerships must at aminimum do one or more of the following:a) align with the strategic planb) address one or more areas of focusc) provide opportunities for positive public imaged) attract new members, contributions, or project volunteers
Given the extreme variety among potential partners, these guidelines are not exhaustive. All
potential partners shall enter into an agreement with RI/TRF, and the nature of each agreement
may be different.
While Rotary and/or The Rotary Foundation may, from time to time, partner with organizations
whose mission states or implies a religious orientation, results of such partnerships must notpromote any particular religious entity, activity, or viewpoint. All proposed partnerships with anorganization whose mission states or implies a religious orientation will be carefully researchedby staff (including financial considerations and accountability), reviewed by a Foundationcommittee, and approved by the Trustees and the RI Board to ensure the proposed partnership isappropriate. Any such partnership is open to review and possible termination if analysis
determines the collaboration to no longer be appropriate.
Rotary does not endorse its partners, their products or services, policies or positions. Partnership
does not imply endorsement or approval of the partner’s products or services, policies or positions
by Rotary. A partnership does not imply any exclusive arrangement with Rotary. A partnership
does not imply any grant of control or influence to the partner over the content of any Rotary
activity, publication, position or policy, nor does it imply that Rotary will exert any influence toadvance the partner’s interests outside the particulars of the arrangements made for the joint
initiative, event, or activity. Promotional materials and communications cannot include any
wording or design that suggests endorsement or approval of a product or service, policy or position
by Rotary.

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The general secretary shall provide an annual report on all partnerships to the Board and theTrustees at their second meetings each year. (June 2021 Mtg., Bd. Dec. 177)
Source: September 2011 Mtg., Bd. Dec. 32; May 2014 Mtg., Bd. Dec. 136; Amended by October 2014 Mtg., Bd. Dec. 34; October 2015 Mtg.,
Bd. Dec. 54; April 2018 Mtg., Bd. Dec. 159; June 2021 Mtg., Bd. Dec. 177

36.010.1. Criteria for Evaluation
Reviews of partnership proposals should consider the following:a) Mission, scope, geographic presence and status of potential partner, including
compatibility with RI’s diverse membership structureb) The number of countries or regions the potential partner servesc) Reputation of the potential partner in the Rotarian community and community at larged) Success and financial health of the potential partnere) Willingness of potential partner to make full and continuing financial and operational
disclosuresf) The financial impact of the relationship on RI and TRF, including administrative costsg) The potential of relationship to enhance RI’s public image and recognitionh) The effect of the relationship on club or district projectsi) The effect of the relationship on RI/TRF programsj) Level of participation offered by the potential strategic partner to clubs and districts
and the number of Rotarians likely to participatek) Disclosed conflicts of interestl) Planned recognition for RI/TRF from the potential partner
RI/TRF shall not enter into partnerships with other organizations that:a) Conflict with Rotary’s valuesb) Support the use of addictive or harmful products and activitiesc) Promote a particular political or religious viewpoint through the partnership’s activities
and resultsd) Discriminate based on race, ethnicity, age, gender, language, religion, political opinion,
sexual orientation, national or social origin, property, or birth or other status throughthe partnership’s activities and results (April 2018 Mtg., Bd. Dec. 159)
Source: November 2007 Mtg., Bd. Dec. 70; September 2011 Mtg., Bd. Dec. 32; Amended by May 2014 Mtg., Bd. Dec. 136; April
2018 Mtg., Bd. Dec. 159

36.010.2. Benefits Provided to Other Organizations
All partners are eligible for one or more of the following services on a graduated basis,
with specific benefits defined in each agreement:a) Promotion on the RI website and in Rotary magazine and the licensed regionalmagazinesb) Information about the organization shared with Rotariansc) Invitation to apply for booth space at the RI Convention, consistent with section
57.110.7. of the Rotary Code of Policies

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of the Rotary Code of Policies and/or the terms of partner’s license agreement with
RI/TRF
RI/TRF will not provide partners with any of the following:a) Membership or donor datab) Support for fundraising initiatives of other organizationsc) An endorsement of the other organization or its programsd) Guarantees or commitments on behalf of Rotary clubs or districts to participate or
support the other organization or its programs. (January 2019 Mtg., Bd. Dec. 80)
Source: February 2007 Mtg., Bd. Dec. 158; Amended by September 2011 Mtg., Bd. Dec. 32; October 2018 Mtg., Bd. Dec. 68

36.010.3. Contact with Other Organizations
No officer of Rotary International or The Rotary Foundation shall enter into any agreement
on behalf of the organization unless approved by the appropriate authority and any nonapproved agreement shall be null and void. The general secretary may assign responsibility
for officers, staff, and other individuals to open discussions with other organizations.
The general secretary maintains a “no contact list” of individuals, foundations, corporations,
governments and other entities with which Rotary International or its Foundation is
working to develop relationships and obtain funding at an international level. No
representative of any Rotary Entity other than Rotary International or its Foundation shallcontact or solicit any organizations on the “no contact list” for the purpose of obtaining
funds or cooperation for their projects. Written requests for exceptions to this policy mustbe submitted to the general secretary, who will consult with the RI president and Trustee
chair as appropriate, before responding to the requestor.
This should not be construed as prohibiting clubs, districts and multidistrict groups fromdeveloping partnerships with local organizations; on the contrary, they are encouraged todevelop these local relationships. Rotary does not endorse its partners, their products orservices, policies or positions. Partnership does not imply endorsement or approval of thepartner’s products or services, policies or positions by Rotary. A partnership does not
imply any exclusive arrangement with Rotary. A partnership does not imply any grant ofcontrol or influence to the partner over the content of any Rotary activity, publication,
position or policy, nor does it imply that Rotary will exert any influence to advance thepartner’s interests outside the particulars of the arrangements made for the joint initiative,
event, or activity. Promotional materials and communications cannot include any wording
or design that suggests endorsement or approval of a product or service, policy or position
by Rotary. (April 2018 Mtg., Bd. Dec. 159)
Source: February 2007 Mtg., Bd. Dec. 158; September 2011 Mtg., Bd. Dec. 32; April 2018 Mtg., Bd. Dec. 159

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36.010.4. Use of RI Officers’ Titles
No current or past officer of RI shall use or permit the publication of his or her title as suchofficer in connection with an official position or membership in any other organization,
except with the consent of the RI Board. No current or past officer of TRF shall use or
permit the publication of his or her title as such officer in connection with an official
position or membership in any other organization, except with the consent of the Trustees.
(February 2007 Mtg., Bd. Dec. 158)
Source: COL 80-102; February 2007 Mtg., Bd. Dec. 158. Amended by May 2003 Mtg., Bd. Dec. 325

36.010.5. Amendment of Guidelines
To ensure a unified approach by RI and TRF to contacts and partnerships with otherorganizations, this amendment and subsequent amendments to the guidelines forpartnerships with other organizations as set forth in sections 35.010. through 35.050. of theRotary Code of Policies and section 1.060. of The Rotary Foundation Code of Policies
shall be effective only upon approval by both the Board of Directors of Rotary International
and the Trustees of The Rotary Foundation. Such guidelines shall be included in both theRotary Code of Policies and The Rotary Foundation Code of Policies. (September 2011
Mtg., Bd. Dec. 32)
Source: February 2007 Mtg., Bd. Dec. 158; Amended by September 2011 Mtg., Bd. Dec. 32

36.020. Strategic Partners
A strategic partnership is a formal relationship between Rotary International and/or The RotaryFoundation and another organization, such as a nongovernmental organization, government agency,charitable foundation, corporation, or university, to facilitate Rotary club or district projects.
Strategic partnerships are large scale, multiyear programmatic relationships in support of thestrategic plan for which both entities provide substantial financial resources, technicalexpertise/resources, advocacy, or a combination thereof. (September 2017 Mtg., Bd. Dec. 34)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by September 2017 Mtg., Bd. Dec. 34

36.020.1. Strategic Partner Proposals
The general secretary is authorized to solicit potential strategic partners. Proposals must
relate specifically to either the areas of focus or the RI Strategic Plan. (September 2011
Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.020.2. Review and Approval of New Strategic Partners
Proposals for new strategic partners must be approved by both the RI Board of Directors
and The Rotary Foundation Trustees, or by the executive committees of both Boards acting
on their behalf. (September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

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36.030. Resource Partners
A resource partnership is a formal relationship between Rotary International and/or The RotaryFoundation and another organization such as a nongovernmental organization, government agency,charitable foundation, corporation, or university that provides a short-term (less than 3 years)
allocation of resources, including financial, in-kind, human, and technical resources, to support
Rotary International or The Rotary Foundation project or events. (September 2017 Mtg., Bd. Dec.
34)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by October 2015 Mtg., Bd. Dec. 54; September 2017 Mtg., Bd. Dec. 34

36.030.1. Resource Partner Proposals
The general secretary is authorized to solicit other organizations that would have thecapacity and interest to be resource partners for either Rotary International or The RotaryFoundation. The general secretary will provide regular updates to the Board and Trustees
on these efforts. (October 2015 Mtg., Bd. Dec. 54)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by October 2015 Mtg., Bd. Dec. 54

36.030.2. Approval of Resource Partners
Proposals for resource partners may be approved by the general secretary where the total
value of the contributions by the resource partner is not more than US$1 million. Proposals
for resource partners where the total value of contributions is greater than US$1 million
may be approved by the general secretary. A full report of any approval of a resource
partner shall be provided to both the RI Board of Directors and The Rotary Foundation
Trustees. (June 2021 Mtg., Bd. Dec. 177)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by October 2015 Mtg., Bd. Dec. 54; September 2017 Mtg., Bd. Dec. 34; June
2021 Mtg., Bd. Dec. 177

36.040. Service Partners
A service partnership is a formal relationship between Rotary International and/or The RotaryFoundation and another organization, such as a nongovernmental organization, government agency,
corporation, or university, to provide opportunities or expertise to enhance Rotary club or district
projects at the local, national, and international levels. Service partnerships are global, flexible,
scalable, and may range from small to large in scope, and from short to long term in duration.
Service partners add measureable value to the humanitarian activities undertaken by Rotary
members, including increased sustainable community impact and enhanced public image andawareness. Prospective service partners must demonstrate sufficient experience successfully
working with clubs and/or districts on planning and implementing local or international projects,
must have the ability to report on and quantify collaboration with Rotary members, and must havethe capacity to work directly with Rotary members on project implementation. Service
Partnerships receive no funding from the Secretariat. The role of the Secretariat is to manage thepartnership and facilitate Rotarian engagement with partners. (April 2018 Mtg., Bd. Dec. 159)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by April 2018 Mtg., Bd. Dec. 159

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36.040.1. Service Partner Proposals
The general secretary is authorized to solicit new service partners to support Rotary clubor district projects in one or more of the avenues of service or the areas of focus. The
general secretary is authorized to contact other organizations who have the potential to beservice partners. (September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.040.2. Review and Approval of Service Partners
The general secretary is authorized to review and approve service partners on behalf of the
RI Board and The Rotary Foundation Trustees for terms of one year or less. Service
partnerships that will extend beyond one year are renewable, with the approval of both the
RI Board of Directors and The Rotary Foundation Trustees, or by the executive committees
of both Boards acting on their behalf. (June 2021 Mtg., Bd. Dec. 177)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by May 2014 Mtg., Bd. Dec. 136; June 2021 Mtg., Bd. Dec. 177

36.050. Project Partners
A project partnership is formal relationship between Rotary International and/or The RotaryFoundation and another organization affiliated with a Rotary Entity, usually an independent
nongovernmental organization started or managed by Rotary clubs, districts, or Rotarians. Project
partnerships are global, flexible, scalable, and may range from small to large in scope, and fromshort to long term in duration. Project partners add measureable value to the humanitarian activities
undertaken by Rotary members, including increased sustainable community impact and en-hanced
public image and awareness. Prospective project partners must demonstrate sufficient experi-ence
successfully working with clubs and/or districts on planning and implementing local orinternational projects, must have the ability to report on and quantify collaboration with Rotary
members, and must have the capacity to work directly with Rotary members on project
implementation. Project partner-ships receive no funding from the Secretariat. The role of theSecretariat is to manage the partnership and facilitate Rotary member engagement with partners.
Project partner activities will be promoted to clubs and districts through a dedicated page on the
RI website. (April 2019 Mtg., Bd. Dec. 146)
Source: September 2011 Mtg., Bd. Dec. 32; Amended by April 2019 Mtg., Bd. Dec. 146

36.050.1. Project Partner Proposals
The general secretary is authorized to solicit other organizations that would have thecapacity and interest to be project partners for either Rotary International or The RotaryFoundation. Project partner proposals that seek financial contributions from Rotarians
must include a significant service component. (September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

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36.050.2. Review and Approval of Project Partners
The general secretary may grant project partner status to other organizations. Project
partners that will seek financial contributions from Rotarians must be approved by both the
RI Board of Directors and The Rotary Foundation Trustees. Any solicitation by clubs or
districts on behalf of project partners shall comply with Rotary’s circularization policy.
(September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.060. Recognition for Organizations
Guidelines for recognizing organizations are as follows:
1. Because contributions accumulate, organizations may be recognized as they reach eachsuccessive level.
2. Contributions from organizations including corporations, corporate foundations, governments,
nongovernmental organizations, universities, and research institutions totaling US$100,000 or
more that are not sponsorships, not a Rotary organization, and that are not being recognized inindividual recognition are eligible for recognition under Rotary’s Recognition for
Organizations. Sponsors of World Polio Day and the Rotary International Convention receive
rights and benefits according to their sponsorship package and are not included in Rotary’s
Recognition for Organizations.
3. The levels established for Rotary’s Recognition for Organizations are as follows:
Level 1: US$100,000 - $249,999
Level 2: US$250,000 - $499,999
Level 3: US$500,000 - $999,999
Level 4: US$1,000,000 - $2,499,999
Level 5: US$2,500,000 - $4,999,999
Level 6: US$5,000,000 and above
4. Suggested benefits for each level are subject to negotiation with the organization. (October
2018 Mtg., Bd. Dec. 47)
Source: October 2018 Mtg., Bd. Dec. 47

36.070. Corporate Project
A corporate project is defined as a project undertaken by Rotary International and its Foundation,
and approved by a Council, in which all clubs worldwide are encouraged to participate. As
outlined in section 40.040.1. of the Rotary Code of Policies and section 60.060. of The RotaryFoundation Code of Policies, no new corporate projects will be considered until the PolioPlus
program is completed. (September 2016 Mtg., Bd. Dec. 28)
Source: February 2007 Mtg., Bd. Dec. 158; Amended by June 2007 Mtg., Bd. Dec. 226; September 2016 Mtg., Bd. Dec. 28

36.080. Collaborating Organizations
Rotary International and/or The Rotary Foundation recognize collaborating organizations such as
nongovernmental organizations, government agencies, corporations, or universities with which
Rotarians work to advance their community and international service activities. These
collaborating organizations have proven experience with Rotary and Rotarian service activities atthe local and/or international levels. (April 2018 Mtg., Bd. Dec. 159)
Source: April 2018 Mtg., Bd. Dec. 159

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36.090. Representatives to Other Organizations
The president, in consultation with the Trustee chair as appropriate, may appoint an experienced
Rotarian to act as a representative to organizations with which RI or TRF have cooperative
relationships.
Representatives shall serve for the term of the relationship or a maximum of three years, renewable
for a further three years.
Representatives will act as liaison between the cooperative organization, the president, the Trustee
chair and the general secretary, attending meetings as requested, monitoring progress on therelationship and communicating with the cooperating organization on policy, programs andactivities of RI and TRF relevant to the cooperative relationship.
Representatives shall receive initial orientation and ongoing briefings as necessary to fulfill their
responsibilities.
Expenses shall be reimbursed to the extent of approved budgeted amounts and in accordance with
RI policy.
The president, in consultation with the Trustee chair as appropriate, may remove a representativeat any time. (February 2007 Mtg., Bd. Dec. 158)
Source: February 2007 Mtg., Bd. Dec. 158

36.100. Invitations to Attend Meetings of Other Organizations
The general secretary shall respond to invitations for RI or TRF to attend meetings of otherorganizations in the following manner:
1) Evaluate the meetings in terms of both potential program information and Rotary visibility2) Identify Rotarians -- such as general officers, members of RI committees, as well as otherRotary leaders -- who both live in or near the meeting city and who are knowledgeable about
Rotary activities relating to the subject of the meeting and to include this information in the
database being developed for the president, president-elect, president nominee, TRF chair, andTRF chair-elect3) Following consultation with the president and/or TRF chair (as appropriate), invite the selected
Rotarians to attend the meeting and to:a. act as observers, collecting and recording information pertinent to Rotary, unless invited in a
specific capacity as a speaker, panelist or to collect an award on behalf of RI or TRF as otherwise
instructedb. make written reports, after the meeting, to the president or TRF chair, who through the generalsecretary will relay them to relevant committee chairsc. be reimbursed for expenses, if any, in connection with their attendance at meetings as outlinedin the invitation letter. (January 2011 Mtg., Bd. Dec. 137)
Source: October 1993 Mtg., Bd. Dec. 98; Amended by February 2007 Mtg., Bd. Dec. 158; June 2007 Mtg., Bd. Dec. 280; January 2011 Mtg.,
Bd. Dec. 137

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36.110. Process for Formalizing Partnerships
Step 1: Identify needs within each Area of Focus.
Step 2: Build pool of potential strategic partners within each Area of Focus.
Step 3: Perform initial due diligence and research on organizations appearing to provide a good
fit for Rotary (1–2 weeks).
Step 4: For “Pass” organizations, initiate contact, if communication not already initiated by theother organization, Rotarians or Trustees (1–3 months).
Step 5: Conduct in-depth due diligence and analysis of organization and potential for partnership(1 month).
Step 6: Explore Partnership Opportunities (2–3 months).
Step 7: Arrange Trustee Site visit to negotiate parameters of relationship (1–2 months).
Step 8: Present the results of the site visit to staff review team for review (1 month).
Step 9: Secure Trustee and RI Board approval of organization and strategic partnership concept(2–3 months).
Step 10: Prepare draft memorandum of understanding and finalize negotiations with partner (2–4
months).
Step 11: Concurrent with step 9, prepare web and strategic partnership application materials (1–2months).
Step 12: Communicate and promote relationship (1–2 months).
Step 13: Implement the scope of work outlined in the memorandum of understanding.
Step 14: Monitor, evaluate, and adjust.
Step 15: Renew or end relationship. (November 2021 Mtg., Bd. Dec. 34)
Source: October 2014 Mtg., Bd. Dec. 64; Amended by June 2021 Mtg., Bd. Dec. 177; November 2021 Mtg., Bd. Dec. 34

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Article 37. RI Guidelines for Sponsorship and Cooperation
37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
37.020. Cooperation with United Nations
37.030. Cooperation with Other Organizations and Groups

37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
The oard, acknowledging that RI meetings, events, projects and programs are supported in partthrough sponsorships by business entities and governmental agencies, has adopted the following
terms for acceptance of sponsorship of RI meetings, events, projects and programs:
1. Sponsorships are relationships with other organizations which benefit RI, TRF, and Rotary
projects(s) and Rotary program(s), in image-enhancing, promotional, monetary or other ways.
Club and district events, such as conferences, PETS, etc., should be permitted to accept
sponsorships; however the Council on Legislation is not an acceptable sponsorship venue. Eachsponsorship relationship should terminate either within a defined period of time or with thecompletion of the sponsored event. It is important to maintain the appropriate level of decorum at
any Rotary event.
2. RI does not endorse its sponsors, their products or services, policies or positions. Sponsorship
does not imply endorsement or approval of the sponsor’s products or services, policies or positions
by RI. A sponsorship does not imply any exclusive arrangement with RI. A sponsorship does not
imply any grant of control or influence to the sponsor over the content of any RI activity,
publication, position or policy, nor does it imply that RI will exert any influence to advance thesponsor’s interests outside the particulars of the arrangements made for the sponsored event or
activity. Promotional materials and communications cannot include any wording or design thatsuggests endorsement or approval of a product or service, policy or position by RI.
3. RI will not accept a sponsorship that:a. Conflicts with Rotary’s ethical and humanitarian values
b. Undermines internationally recognized standards for human rights
c. Supports the use of addictive or harmful products and activities, including but not limited toalcohol (when inappropriate in a specific cultural context), tobacco, gambling, and guns,
weapons or other armaments
d. Promotes a particular political or religious viewpoint through the partnership’s activities andresultse. Discriminates based on race, ethnicity, color age, gender, language, religion, political opinion,
sexual orientation, national or social origin, property, or birth or other status through thepartnership’s activities and results
f. Weakens the autonomy, independence, reputation, or financial integrity of Rotary International,
The Rotary Foundation, or the specific Rotary club, district or other Rotary Entity
g. Involves any subject matter which is not in accord with the Object of Rotary
4.

Further to point 3.c., above, where culturally appropriate, convention host organizing
committees may solicit alcoholic beverage companies as sponsors, recognizing that the termsof any sponsorship relationship shall be subject to any restrictions with respect to the use, saleand marketing of alcoholic beverages in the venue contract(s). If there is a merchandisingRotary Code of Policies
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component to such a sponsorship, whether for give-away or sale, and whether or not for
fundraising purposes, then:a. the label on the alcoholic beverage shall not contain the Mark of Excellence or the simplified
Rotary wheel.
b. in such instances, the general secretary shall develop a suitable substitute label design for
the approval of the RI president (when known) who presides over the convention together withthe general secretary, consistent with policy at 57.010.1.
5. Cultural and legal variances in business practices among nations should be identified andhonored whenever possible in matters of RI meeting, event, project and program sponsorship. In
realization that business practices are not universal, ethical guidelines appropriate to a given
culture should be developed, published, and applied by those responsible for the solicitation and/or
acceptance of RI meetings, events, projects or programs-related sponsorship.
6. Any sponsorship must comply with relevant laws.
7. Any sponsorship revenue or donations-in-kind (the value thereof, see paragraph 7, below)
received will be subject to the terms of any agreement between RI and any local organizing entity.
8. Sponsorships that would appear in revenue projections for RI meetings, events, projects orprograms of necessity shall be guaranteed in writing by the intended sponsor. Moreover, such
written intent shall clearly state what, if anything, the sponsor expects in return for its assistance.
9. Donations-in-kind shall be considered as sponsorship to the extent of their lowest reasonable
fair market financial value.
10. Recognition for sponsorships shall occur--primarily during the actual meeting, event, projector program--in the form of published attribution and acknowledgment of thanks, verbal expressionof gratitude, signage anywhere within meeting facilities, and to the extent that the planningcommittee for that meeting, event, project or program finds acceptable. In no instance, shall asponsor name be included in the name, title or logo of any meeting, event, project or program.
Sponsors of specific events or projects of Rotary may be identified in the following manner“[Rotary event or project name] presented by [sponsor’s name].”11. All sponsorship proposals, whether obtained by RI or by a local organizing entity, shall require
the approval of the general secretary in consultation with the president (when known) who presides
over the convention or the general secretary and president-elect presiding over an International
Assembly. Such approval shall include but not be limited to the following aspects of eachsponsorship proposal:a) Appropriateness of the sponsorb) Nature of the sponsorship planc) Extent of the sponsorship relationshipd) Share of the sponsorship revenue between RI and any local organizing entitye) Nature of the sponsorship recognition
12. “Official Sponsorship Designations”: The general secretary will review applications and bids
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appropriate, an “official” rental car company and other services, may receive a similar designation.
Competitive firms are sought for the designations, and proposals are obtained and analyzed by thegeneral secretary. For the air carrier, the general secretary considers not only the fare proposed but
also the capacity of the carrier, the complimentary tickets and freight offered to RI.
The selection of “official” service firms should be recommended by the general secretary’s staff
assigned to convention activities and approved by the general secretary and the president who will
preside over the convention. Transparency in the bid process is important.
13. “Exclusive Sponsorship Categories”: Unless permission from RI is sought and obtained inadvance of any solicitation on the part of a local organizing entity, RI reserves exclusive rights tosolicit and accept sponsorships with airline companies and banking/financial institutions, due to
RI’s long term agreements and relationships with such entities.
14. First aid/medical sponsorships: The specifics and details involved with a medical/first aid
sponsor must be approved by the general secretary, in consultation with the president (when known)
who presides over the convention, at least three months before the meeting, event, project, or
program to ensure that the sponsoring organization can comply with RI’s contractual requirements,
including but not limited to insurance and indemnification requirements. First aid/medical
sponsors sent to the general secretary later than three months before the meeting, event, project, or
program will not be considered.
15. Internet sponsorships: The specifics and details involved with an internet sponsor must be
approved by the general secretary, in consultation with the president (when known) who presides
over the convention, at least three months before the meeting, event, project, or program to ensurethat the sponsoring organization can provide the internet services RI requires at its events and also
comply with RI’s contractual requirements, including but not limited to insurance andindemnification requirements. Internet sponsors sent to the general secretary later than threemonths before the meeting, event, project or program will not be considered.
16. Each RI sponsorship relationship should terminate either within a defined period of time orwith the completion of the sponsored meeting, event, project or program.
17. Except by Board authorization, individual member data must not be used for sponsorship
purposes and must stay within the control of RI. However, any determination to allow access toindividual member data must respect the individual rights of Rotarians, including relevant legal
restrictions. All sponsorships must follow the Rotary Privacy Statement (Rotary Code section
26.080.)18. All uses of the Rotary Marks for the sponsorship purposes contemplated herein must be
governed by the "RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations"(Rotary Code Section 34.030.15.). A copy of these Guidelines must be attached to andincorporated in any contract entered into between RI or any local organizing entity and any
Sponsor. (January 2021 Mtg., Bd. Dec. 84)
Source: October 1998 Mtg., Bd. Dec. 86; November 2007 Mtg., Bd. Dec. 70; November 2008 Mtg., Bd. Dec. 81. Amended by February 1999
Mtg., Bd. Dec. 237; August 2000 Mtg., Bd. Dec. 64; November 2001 Mtg., Bd. Dec. 71; February 2002 Mtg., Bd. Dec. 213; January 2012 Mtg.,
Bd. Dec. 201; October 2013 Mtg., Bd. Dec. 52; May 2014 Mtg., Bd. Dec. 136; September 2016 Mtg., Bd. Dec. 28; January 2017 Mtg., Bd. Dec.
96; June 2017 Mtg., Bd. Dec. 172; April 2018 Mtg., Bd. Dec. 159; October 2019 Mtg., Bd. Dec. 61; October 2019 Mtg., Bd. Dec. 62, January
2020 Mtg., Bd. Dec. 85; September 2020 Mtg., Bd. Dec. 23; January 2021 Mtg., Bd. Dec. 84

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Cross References
34.030.15. RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations
36.010.1. Criteria for Evaluation of Partnership Proposals
69.060.1. Contributions to and Support For Other Organizations

37.020. Cooperation with United Nations
Rotary International holds the highest (Category 1) consultative status with the Economic andSocial Council of the United Nations.
37.020.1. Rotary and The United Nations
Rotarians are encouraged to acquaint themselves with the activities of the United Nations
directed to the advancement of world peace. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1952 Mtg., Bd. Dec. 98; June 1982 Mtg., Bd. Dec. 393

37.020.2. Membership in UN and its Agencies
RI shall not take membership in any of the organizations related to the United Nations or
its specialized agencies. (June 1998 Mtg., Bd. Dec. 348)
Source: July 1948 Mtg., Bd. Dec. 28

37.020.3. Support For RI Principal and Alternate Representatives to UN
RI principal and alternate representatives to the three UN offices should have the best
possible orientation and support which should include, at a minimum, basic tools such as
business cards and stationery. RI shall provide annual reimbursement of their allowable
expenses upon receipt of appropriate invoices. (June 2007 Mtg., Bd. Dec. 278)
Source: November 1990 Mtg., Bd. Dec. 138; Amended by June 2007 Mtg., Bd. Dec. 278

37.020.4. Orientation For RI Representative to UN
The official RI representative should receive extensive and continuing orientation andguidance by visits to RI world headquarters in Evanston and participation in such meetings
as the International Assembly and/or convention, when invited by the president, and should
work in cooperation with the staff person responsible for the UN relations (including nongovernment organizations) in Evanston to establish operational procedures, reporting
mechanisms and identification of opportunities for RI to advance its programs and increase
its visibility at the UN and its agencies as a world-class service organization which, in turn,will enhance Rotary’s image with governments, world leaders, and the general public.
(June 1998 Mtg., Bd. Dec. 348)
Source: June 1992 Mtg., Bd. Dec. 350; March 1993 Mtg., Bd. Dec. 196

37.020.5. Terms of Reference for RI Representatives to UN
Principal representatives shall be experienced Rotarians who have interest and expertise in
the organization(s) to which they are assigned and who shall live in proximity to theseorganizations’ offices.

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At the request of the president, principal representatives shall serve for at least three years
and shall receive initial and ongoing orientation and training as to their responsibilities; theoperations of their assigned organization(s) or agency(ies) and the policies, programs andactivities of RI and its Foundation.
Principal representatives shall provide regular reports to the general secretary regarding
attendance at meetings, achievement of RI program and public relations objectives, andopportunities for enhancing RI visibility through their assigned organization(s) or
agency(ies) and contacts with other Non-Governmental Organizations (NGOs).
Representatives shall monitor their assigned organization(s) or agency(ies) and otherNGOs, relaying to RI those matters which relate to RI’s missions and activities.
Representatives shall not have the authority to make or change RI policy and programs,
but should communicate established policy, programs and activities as reflected in official
Rotary material or as developed and approved by the Board, the president or the generalsecretary.
Within the framework of an approved budget, representatives shall conduct activities tofurther communication between RI and their assigned organization(s) or agency(ies).
These activities must be authorized by the president and coordinated by the generalsecretary. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 201

37.020.6. Terms of Reference for Alternate RI Representatives to UN
Alternative representatives shall be experienced Rotarians who have interest in andexpertise about the organization to which they are assigned and who live in proximity tothat organization’s offices.
At the request of the president, alternative representatives may be appointed in both New
York and Geneva for terms of at least three years on a staggered basis consistent with theappointment of principal representatives, and shall receive initial and ongoing orientationand training as to their responsibilities.
If asked to serve, alternate representatives may receive direction from the principal
representatives and should provide regular reports to them regarding attendance atmeetings, achievement of RI program and public relations objectives, and opportunities forenhancing RI visibility through the UN system and contacts with other NGOs. Alternate
representatives shall not have the authority to make or change RI policy and programs, butshould communicate established policy, programs and activities as reflected in official
Rotary material or as developed and approved by the Board, the president, or the generalsecretary. (February 1999 Mtg., Bd. Dec. 196)
Source: March 1994 Mtg., Bd. Dec. 201; Amended by October 1998 Mtg., Bd. Dec. 140

37.020.7. Volunteer Representatives to UN
The president shall appoint suitable volunteer representatives to UN agencies in otherlocations. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 140

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37.020.8. Publicity for Cooperation with UN
The general secretary shall arrange for periodic publication of articles in Rotary magazine
and the licensed regional magazines on the UN, its agencies, and the work of RI’s UN
representatives. (January 2019 Mtg., Bd. Dec. 80)
Source: November 1990 Mtg., Bd. Dec. 138; Amended by October 2018 Mtg., Bd. Dec. 68

37.020.9. Club Cooperation With UN
All clubs should explore every opportunity for cooperation with local units of the United
Nations Associations and at local offices of the United Nations and affiliated agencies,
provided that such does not contravene RI’s Constitution and Bylaws. (June 1998 Mtg.,
Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 140

37.030. Cooperation with Other Organizations and Groups
37.030.1. RI Representatives to the United Nations and Other Organizations
The system of RI representatives to the United Nations community and to nongovernmental organizations includes the following organizations:
1) United Nations Headquarters, New York
2) United Nations Office, Geneva, Switzerland
3) African Development Bank
4) Asian Development Bank
5) UN Educational, Scientific, and Cultural Organization (UNESCO), Paris, France6) UN Environment Programme (UNEP), Nairobi, Kenya
7) UN Food and Agricultural Organization (FAO), Rome, Italy8) UN World Food Program (WFP), Rome, Italy
9) World Bank, Washington, D.C.
10) Organization of American States (OAS), Washington, D.C.
11) Organization of African Unity (AU), Addis Ababa, Ethiopia
12) UN Economic Commission for Latin America and the Caribbean (ECLAC), Santiago,
Chile13) UN Economic Commission for Africa (ECA), Addid Ababa, Ethiopia
14) UN International Fund for Agricultural Development, Rome, Italy15) European Union
16) League of Arab States17) Commonwealth of Nations18) Organization for Economic Cooperation and Development (OECD)
The president should consider appointing qualified Rotarians to serve as representatives tothese organizations in accordance with the guidelines established by the Board in section
36.090. of this Code.

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RI representatives to other organizations should have the best possible orientation andsupport which should include, at a minimum, basic tools such as business cards andstationery. RI shall provide annual reimbursement of their allowable expenses upon receipt
of appropriate invoices.
The RI president may appoint Rotaractors to serve as youth representatives, whereappropriate. (September 2020 Mtg., Bd. Dec. 23)
Source: March 1997 Mtg., Bd. Dec. 243; June 2007 Mtg., Bd. Dec. 278; Amended by November 2007 Mtg., Bd. Dec. 118; January
2008 Mtg., Bd. Dec. 142; October 2012 Mtg., Bd. Dec. 124; January 2013 Mtg., Bd. Dec. 140; April 2020 Mtg., Bd. Dec. 146

37.030.2. Dean of the RI Representative Network
The dean of the RI representative network is the identified leader and expert for RI’s
representatives to the United Nations and other organizations. The dean acts both asadviser to the representatives and advocate for the United Nations and other organizations
to the greater Rotary world.
The RI president shall appoint the dean annually. Candidates for this position will belimited to existing RI representatives to the United Nations and other organizations.
The general secretary shall support the dean in conjunction with the RI representatives tothe United Nations and other organizations and shall budget accordingly for related travel
expenses associated with this position. (June 2013 Mtg., Bd. Dec. 196)
Source: January 2013 Mtg., Bd. Dec. 175; Amended by June 2013 Mtg., Bd. Dec. 196

37.030.3. Council of Europe
In its consultative status with the Council on Europe, Rotary International is not to beinterpreted as endorsing a particular regional structure or plan, but rather as pursuing its
goal of advancing international understanding, goodwill and peace.
As appropriate, the president shall appoint a past governor or higher ranking Rotarian toserve as RI representative to the Council of Europe, reporting through either the UN liaison
advisory committee, an equivalent committee or the general secretary. (June 1998 Mtg.,
Bd. Dec. 348)
Source: November 1992 Mtg., Bd. Dec. 97

37.030.4. Inner Wheel
Although RI and Inner Wheel share some of the same service goals, they are separateorganizations and have no official affiliation.
The general secretary shall maintain an agreement with International Inner Wheel
concerning its emblem, consistent with RI’s obligation to protect and preserve the RI
emblem. (September 2011 Mtg., Bd. Dec. 34)
Source: July 1991 Mtg., Bd. Dec. 54; May 2000 Mtg., Bd. Dec. 410; September 2011 Mtg., Bd. Dec. 34

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37.030.5. PROBUS Clubs
Rotary clubs may, at no cost to RI, organize and support PROBUS clubs as a worthwhile
community service activity. PROBUS is not a program of Rotary International. As
appropriate, the general secretary shall share information about PROBUS clubs with
Rotary clubs through existing RI publications. The general secretary shall refer clubs
interested in sponsoring PROBUS clubs to the PROBUS center in their area. (June 1998
Mtg., Bd. Dec. 348)
Source: May 1989 Mtg., Bd. Dec. 326; March 1992 Mtg., Bd. Dec. 221; March 1994 Mtg., Bd. Dec. 171; November 1996 Mtg., Bd.
Dec. 103

37.030.6. Groups of Former Rotarians
Groups of former Rotarians organized to promote acquaintance and fellowship and tofurther their individual active interest in service to others are looked upon with favor. No
objection will be offered to the establishment of any such group provided it is organized
and functions as follows:a. The organization of a group of former Rotarians shall be undertaken by the interested
former Rotarians concerned.
b. The group shall determine the method of ascertaining the eligibility and qualificationsof its members and shall not include in its membership members of clubs or those whohave never been Rotarians.
c. Members of the group may identify themselves as “former Rotarians” or “past Rotarians”
individually and in the name of the group.
d. The group shall not use the words “Rotary,” “Rotary club,” “Rotarian” (except asestablished above) or “Rotary International” in its name or publications, nor shall suchgroup or its individual members use the Rotary emblem or any modification of the emblem
or any other similar emblem.
e. There shall be no direct or indirect implication that the group is an affiliated club of RI
or in any other way officially a part of or recognized by RI.
f. The purposes of the group shall be to develop acquaintance and fellowship among its
members and to provide opportunities for participation in service activities, and its programand activities shall be consistent with such purposes.
g. The group shall not take corporate action or give corporate expression of opinion onpolitical subjects or on the organization, administration and functioning of RI or its member
clubs.
h. The group may not circularize Rotary clubs or Rotarians on any matter whatsoever.
i. Members of the group do not inherently have the right to attend Rotary club meetings
or RI meetings and do not otherwise by right have access to RI or its officers or to Rotary
clubs and their officers or to RI publications.

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j. RI shall not provide financial assistance to any group of former Rotarians, nor shall suchgroup seek financial assistance from RI or its member clubs.
k. A meeting of the group shall not be the basis for attendance credit for Rotarians.
l. Former Rotarians are encouraged to organize in groups in accordance with the foregoingprocedure and conditions, provided that such encouragement does not constitutesponsorship or official recognition of any such group. (January 2020 Mtg., Bd. Dec. 99)
Source: May 1965 Mtg., Bd. Dec. 247; Amended by January 2020 Mtg., Bd. Dec. 99

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Article 38. Territorial, Regional and Sectional Groupings
38.010. Territorial Units-RIBI
38.020. Limitations on Administrative Units
38.010. Territorial Units-RIBI
38.010.1. Relationship Between RI and RIBI
RI fully recognizes and respects the integrity of the resolution of the 1927 Convention that
authorizes RIBI to operate as the sole territorial unit form of administration within RI, andwill continue to do so unless requested by the General Council of RIBI or a majority of themember clubs of Great Britain and Ireland to dissolve or modify the territorial unit of RIBI.
Source: November 1984 Mtg., Bd. Dec. 60

38.010.2. RIBI Officers’ Attendance at International Assembly and Convention
Officers and officers-nominee of RIBI are authorized to attend the International Assembly
and Convention as official participants, at no expense to RI. (January 2011 Mtg., Bd. Dec.
117)
Source: November 1984 Mtg., Bd. Dec. 60; Amended by January 2011 Mtg., Bd. Dec. 117. Affirmed by March 1992 Mtg., Bd. Dec.
218

38.020. Limitations on Administrative Units
It is not in the best interest of RI to consider any future or additional form of administrative
structure or specific geographic areas of the world that would be parallel to or similar to the RIBI
territorial unit. (June 1998 Mtg., Bd. Dec. 348)
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CHAPTER V
PROGRAMS
Articles
40. General Provisions
41. Rotary Programs
42. Global Networking Groups
43. RI Awards
44. Rotary Clubs, Districts, and Other Rotary Entities and Other Organizations
Article 40. General Provisions
40.010. Rotary Programs and Global Networking Groups
40.020. Evaluation
40.030. New Rotary Programs and Global Networking Groups
40.040. RI Projects
40.050. Rotary Alumni
40.060. Rotary Recommended Programs

40.010. Rotary Programs and Global Networking Groups
The following Rotary Programs are organized activities recognized by the RI Board for clubs anddistricts:
Interact
New Generations Service Exchange
Rotary Community Corps
Rotary Friendship Exchange
Rotary Youth Exchange
Rotary Youth Leadership Awards
The following Global Networking Groups are recognized by the Board as associations ofindividual Rotarians organized to focus on service or shared topics of interest on an international
basis:--Rotary Action Groups--Rotary Fellowships(September 2020 Mtg., Bd. Dec. 23)
Source: August 1999 Mtg., Bd. Dec. 61; June 2005 Mtg., Bd. Dec. 302; Amended by June 2001 Mtg., Bd. Dec. 394; January 2017 Mtg., Bd.
Dec. 87; October 2019 Mtg., Bd. Dec. 57; September 2020 Mtg., Bd. Dec. 23

40.010.1. Definition of Program Participants
Program participants are those individuals who currently participate in RI and RotaryFoundation programs, including:••Interact
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• Rotary Friendship Exchange• Rotary Youth Exchange• Rotary Youth Leadership Awards (RYLA)• Rotary Peace Fellowships• Global Grant Scholarships• Vocational training teams (members and leaders)• District Grant Scholarships• New Generations Service Exchange(October 2019 Mtg., Bd. Dec. 57)
Source: September 2016 Mtg., Bd. Dec. 28; Amended by October 2019 Mtg., Bd. Dec. 57

40.020. Evaluation
All Rotary Programs and Global Networking Groups shall be evaluated on a regular basis
determined by the general secretary, occurring at least every five years. The general secretaryshall determine the appropriate evaluation criteria, taking into account:a) intended purpose and objectivesb) return on investment at the corporate, multidistrict, district, and club levelsc) alignment with the Strategic Plan and the Areas of Focusd) participation by districts and clubse) membership developmentf) Rotary’s public image (January 2017 Mtg., Bd. Dec. 87)
Source: March 1993 Mtg., Bd. Dec. 187; August 1999 Mtg., Bd. Dec. 61; Amended by November 2008 Mtg., Bd. Dec. 58; January 2017 Mtg.,
Bd. Dec. 87. Affirmed by May 2000 Mtg., Bd. Dec. 404

40.020.1. Review of Programs and Offerings
The Operations Review Committee will have primary responsibility for conducting theevaluation of programs and offerings under Rotary’s Action Plan utilizing a framework
developed by the general secretary for that purpose.
At any time, the general secretary, the Board, and RI committee chairs may recommend
programs or offerings to the Operations Review Committee for review.
Programs or offerings that are recommended for review will be presented to the Operations
Review Committee with a brief analysis from the general secretary.
Any programs or offerings that the Operations Review Committee considers necessary forreview will be forwarded to the Board for consideration as to whether a more thoroughreview of the project or activity should be done by the Operations Review Committee oranother committee with subject-matter responsibility. (April 2021 Mtg., Bd. Dec. 144)
Source: June 2017 Mtg., Bd. Dec. 155; Amended by April 2021 Mtg., Bd. Dec. 144

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40.030. New Rotary Programs and Global Networking Groups
As a general guideline, the Board shall adopt new Rotary Programs or Global Networking Groups
only when:a) the new program aligns with Rotary’s strategic planb) an existing program of similar cost has been eliminated or reducedc) the president and president-elect have been able, as desired and appropriate, to consult one ormore RI committees to evaluate and develop program proposalsd) the president and president-elect agree on its need and commit themselves to fully supportingite) the board has identified tangible expected results with defined measures of success along witha period of time (e.g. 2-3 years) to review actual results to expected resultsf) the general secretary has submitted a complete program prospectus which specifies the newprogram’s purpose and effect and indicates what is required to launch it successfullyg) there is sufficient time for adequate planning and preparation before the new program’s
implementationh) there is sufficient staff and financial support for the first few years of the programi) it is adopted initially as a three-year pilot program, after which the general secretary shallsubmit a detailed evaluation of the program to the Board, which shall then decide whether tomake it a regular RI program. (January 2017 Mtg., Bd. Dec. 87)
Source: June 1992 Mtg., Bd. Dec. 337; August 1999 Mtg., Bd. Dec. 61; October 2015 Mtg., Bd. Dec. 50; January 2017 Mtg., Bd. Dec. 87

40.030.1. Feasibility Study for New Rotary Programs or Global Networking Groups
Before any new Rotary Program or Global Networking group is adopted by the Board, theneeds and desires of the Rotary world and the financial and staff feasibility for that
proposed program should first be assessed by the Board. Other considerations should be
the contribution of the program to fulfilling the objective of Rotary along with the visionand goals of Rotary’s current strategic plan, the duties added by the program to the job of
the governor, its relationship to established RI programs, possibilities for adaptation of the
program in various parts of the Rotary world, the degree to which it involves personalparticipation by club members and plans for its future expansion, consolidation, or
termination. (January 2017 Mtg., Bd. Dec. 87)
Source: January 1969 Mtg., Bd. Dec. 142; March 1993 Mtg., Bd. Dec. 187; August 1999 Mtg., Bd. Dec. 61; October 2015 Mtg., Bd.
Dec. 50; January 2017 Mtg., Bd. Dec. 87

40.030.2. Adoption of New Projects and Activities
All decisions creating a new project or activity that have human or financial resource
requirements lasting beyond the current Rotary year must identify the following at the timeof adoption:
a. A defined trial and evaluation period of not more than four years
b. Anticipated impact on Rotary’s resources for the duration of the trial and evaluation
periodc. Criteria by which the success or failure of the project will be measuredd. Dates for interim evaluations and reports to the Boarde. Date of the final evaluation, following which the Board may adopt it as a permanent
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If the Board does not adopt or extend the project or activity, it will terminate at the end of
the trial and evaluation period. (September 2017 Mtg., Bd. Dec. 24)
Source: June 2017 Mtg., Bd. Dec. 155

40.040. RI Projects
Rotary International may, from time to time, promulgate programs or projects to advance the
Object of Rotary that would benefit from the collective effort of participating clubs and Rotarians.
(January 2017 Mtg., Bd. Dec. 87)
Source: May 1979 Mtg., Bd. Dec. 345; Amended by January 2017 Mtg., Bd. Dec. 87

40.040.1. New RI Projects
Until the PolioPlus program has been successfully completed, no other corporate projects
will be considered. (January 2017 Mtg., Bd. Dec. 87)
Source: July 1997 Mtg., Bd. Dec. 36; Amended by January 2017 Mtg., Bd. Dec. 87

40.050. Rotary Alumni
40.050.1. Definition of Rotary Alumni
Rotary alumni are valued members of the Rotary family. They are distinguished by theirshared Rotary values and past participation in Rotary programs. Rotary alumni are
individuals who have experienced Rotary through various programs, including, but notlimited to:
•
•
•
•
•
•
•
•
•
•

Interact
Rotaract
Rotary Youth Exchange
Rotary Youth Leadership Awards (RYLA)
Rotary Peace Fellowships
Global Grant Scholarships
Vocational training teams (members and leaders)District Grant Scholarships
New Generations Service Exchange
Rotary Foundation awards to individuals in former TRF programs, such as:- Ambassadorial Scholarships- Grants for University Teachers- Group Study Exchange- Rotary Volunteers(October 2014 Mtg., Bd. Dec. 38)
Source: January 2014 Mtg., Bd. Dec. 89

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40.050.2. Alumni Relations Activities
Districts are encouraged to consider the following actions to enhance relationships with
Rotary Alumni in their districts and to help achieve the intended objectives of the programs
in which they participated:a) formally greet all Rotary Alumni upon their return home;b) ensure that Rotary Alumni complete required presentations primarily in the sponsoring
district, as required by their program’s guidelines;c) encourage Rotary Alumni to join a Rotary Alumni Association, or establish one if one
does not already exist in their geographic area;d) encourage Rotary Alumni to participate in Rotary projects;e) arrange for articles on Rotary Alumni activities in appropriate publications;f) invite Rotary Alumni to the district conference;g) invite Rotary Alumni to annual dinners or other functions;h) organize regular reunions of Rotary Alumni;i) keep Rotary Alumni records current;j) consider Rotary Alumni as potential Rotary members;k) invite Rotary Alumni to contribute to the Foundation as appropriate;l) invite Rotary Alumni to participate in the recruitment and selection processes foroutbound program participants;m) ask Rotary Alumni to participate in orientation programs for outbound program
participants in the district;n) encourage invitations to Rotary Alumni to attend or participate as speakers at special
district and club functions. (October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117; Amended by October 2019 Mtg., Bd. Dec. 29

40.050.3. Rotary Alumni Associations
A Rotary Alumni Association is a group united to pursue service and fellowship. The
primary purpose of an alumni association shall be to further friendship, fellowship, andservice for those who share a common tie to Rotary International and The RotaryFoundation.
Rotary Alumni associations must be self-sustaining financially,administratively, and otherwise.

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The following are endorsed purposes to be served by Rotary Alumni associations:a) To be a potential source of members for Rotary clubsb) To provide support for Rotary programs, such as to orient and counsel outbound or
returning program participants, to help with community service projects or initiate suchprojects as appropriatec) To provide presentations and programs for Rotary clubs and districts, as well as
relevant non-Rotary groups within their communitiesd) To assist in creating and sustaining international good wille) To be a potential source of financial support for Rotary programsf) To engender a sense of pride in and identification with an outstanding group of men
and women. (October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117

40.050.4. Criteria for Charter of a Rotary Alumni Association and Terms of Rotary
Alumni Associations
The general secretary has authority to recognize Rotary Alumni associations. Rotary
Alumni association activities must be conducted independently of RI/TRF, but must be inharmony with RI/TRF policy, including those concerning the use of the Rotary Marks as
set forth in the Rotary Code of Policies Article 34. Such associations may include alumni
from a variety of RI or TRF programs or be exclusive to alumni from one program, suchas Rotex, groups of former Rotary Youth Exchange students. Rotary Alumni Associations
may not be formed or used to promote or participate in religious or political beliefs oractivities, subjects that negatively affect health or safety, or subjects that are not in accord
with the Object of Rotary or the overall policy and program of RI/TRF.
A Rotary Alumni association shall have a governing document (charter, constitution,
bylaws, or similar document) which must be consistent with RI/TRF policy. All governing
documents, and amendments thereto, must be reviewed and approved by the generalsecretary. A Rotary Alumni association shall be organized with at least two officers, oneof whom shall be the chair (president or other administrative head). A Rotary Alumni
association’s membership shall be open to all who meet the membership criteria set out inthe association’s governing documents. Rotary Alumni associations may charge
membership dues.
Applications for new Rotary Alumni associations shall be reviewed by the generalsecretary.
To be recognized as a chartered Rotary Alumni association under the Rotary Alumni
network, an alumni association must:
1) Be a group of program participants, Rotary Alumni, and volunteers
2) Be organized in accordance with RI/TRF policy3) Complete a Rotary Alumni association charter application form, with appropriate
signatures as found on the application form, for review by the general secretary4) Comply with RI policies concerning use of the Rotary Marks by Rotary Entities in
Rotary Code section 34.040.13.

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After review and approval of the charter application form by the general secretary, RI will
issue a charter certificate to the Rotary Alumni association certifying the alumni
association has been recognized.
Recognition of a Rotary Alumni association by RI/TRF in no way implies legal, financial
or other obligation or responsibility on the part of RI/TRF, or any district or club. A Rotary
Alumni association may not act on behalf of RI/TRF, or represent or imply that it has
authority to act on behalf of RI/TRF. A Rotary Alumni association is not an agency of
RI/TRF. Rotary Alumni associations must be self-sustaining financially, administratively,
and otherwise. Rotary Alumni associations may not exist or function in any country inviolation of the laws of such country. Individual Rotary Alumni associations are notcovered by RI insurance and are encouraged to assess their own risk and secure coverage
as appropriate. (October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117; Amended by September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 149; October
2019 Mtg., Bd. Dec. 29

40.050.5. Rotary Alumni Association Statement in Publications
Rotary Alumni association newsletters, publications, brochures, and websites must
prominently display the statement “ROTARY” and “THE ROTARY FOUNDATION” arethe intellectual property of Rotary International and are used herein by this Rotary Alumni
association with permission in accordance with certain guidelines. This Rotary Alumni
association operates in accordance with the policies of Rotary International and The RotaryFoundation, but is not an agency of or endorsed by, Rotary International or The RotaryFoundation. Neither Rotary International nor The Rotary Foundation of RotaryInternational endorse the content hereof or the activities of this Rotary Alumni Association
and accept no liability therefore.” Following is an example of how such language may beincorporated into a statement describing the Rotary Alumni association.
“District XXXX Rotary Alumni Association is a group of Rotary program participants,
Rotary Alumni, and volunteers who are affiliated with Rotary District XXXX.
“ROTARY” and “THE ROTARY FOUNDATION” are the intellectual property of RotaryInternational and are used herein by this Rotary Alumni association with permission inaccordance with certain guidelines. This Rotary Alumni association operates inaccordance with the policies of Rotary International and The Rotary Foundation, but is not
an agency of or endorsed by, Rotary International or The Rotary Foundation. Neither
Rotary International nor The Rotary Foundation of Rotary International endorse the content
hereof or the activities of this Rotary Alumni association and accept no liability therefor.”(January 2015 Mtg., Bd. Dec. 117)
Source: January 2015 Mtg., Bd. Dec. 117

40.050.6. Rotary Alumni Association Suspension or Termination of Recognition
The general secretary may suspend or withdraw a Rotary Alumni association’s recognition,with or without the consent of the Rotary Alumni association’s officers or members, for
failure to function in accordance with RI/TRF policy. Failure to respond tocommunications from the general secretary for a two-year period may result in withdrawal
of recognition of the Rotary Alumni association.

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Any Rotary Alumni association that is terminated by RI shall cease to receive services
including staff support and listing in RI or TRF publications, and on the RI website. Anyrights to use the Rotary Marks shall terminate upon termination of the alumni association
including any right to use the ROTARY name in the name of the association.
To maintain its status as an alumni association, a Rotary Alumni association must:
1) Function in accordance with its recognized purpose and in accordance with RI/TRF
policy2) Respond to inquiries from members, potential members, and the general secretary(January 2020 Mtg., Bd. Dec. 99)
Source: January 2015 Mtg., Bd. Dec. 117; Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 29; January
2020 Mtg., Bd. Dec. 99

40.050.8. Youth Protection
Rotary Alumni Associations must protect the safety and wellbeing of all youth
participating in their activities and comply with Rotary International’s youth protection
policies. A Rotary Alumni Association may not grant membership or affiliation to a person
who is known to have engaged in sexual abuse or harassment or who is prohibited frombeing a member of a Rotary club. (Upon obtaining information that an alumni association
has knowingly failed to terminate the membership or affiliation of such an individual, the
RI Board may terminate the alumni association for failure to comply). (November 2020
Mtg., Bd. Dec. 58)
Source: October 2019 Mtg., Bd. Dec. 29; Amended by November 2020 Mtg., Bd. Dec. 58

40.050.9. Rotary Alumni Associations and Other Organizations
In order to ensure coordination and cooperation with Rotary Entities and other Rotary
related groups that may be involved in similar activities and avoid conflicts of interest,
Rotary Alumni associations approaching other organizations for funds in excess of
US$25,000 or other cooperative relationships shall notify the general secretary in advanceof any applications. This provision also applies to funds that will be disbursed to a third
party organization working with the Rotary Alumni association. (January 2015 Mtg., Bd.
Dec. 117)
Source: January 2015 Mtg., Bd. Dec. 117

40.050.10. Rotary Alumni Association Circularization Policy
In concert with general RI/TRF policy prohibiting circularization, a Rotary Alumni
association desiring to request the cooperation of districts, clubs or Rotarians in connection
with any matter whatsoever, by any means, shall first submit its purpose and plans to the
district governor or governors of the involved area and secure his, her, or their approval.
No Rotary Alumni association shall solicit financial assistance or participation incommercial ventures from any Rotary district or club or from individual Rotarians otherthan its own members. (January 2015 Mtg., Bd. Dec. 117)
Source: January 2015 Mtg., Bd. Dec. 117

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40.060. Rotary Recommended Programs
The Board, to acknowledge successful, data-driven, community-based projects that have provensuccessful across multiple regions and/or populations, has established the new program
designation: “Rotary Recommended Programs” with the following criteria:
a. Program should be of sufficient scale (geographic or population) to affect substantive
positive change and impact on the targeted community and or remediated issue.
b. Program must align with Rotary’s Strategic Plan.
c. Program must have reached proof of concept during previous years of operation and now
be positioned to implement proven intervention based on data and impact.
d. Program must enhance Rotary’s impact in alignment with one or more of Rotary’s six areasof focus.
e. Program should contribute to the ability of Rotary to expand its programmatic reach withthe capacity to adapt at national and regional levels preferably across cultural andgeographic boundaries.
f. Program must be structured with strong and proven policies and procedures, including
program management, monitoring and evaluation, on-going reporting capacity andpreferably training protocols enhancing replication capacity. The functions andcontributions of Rotarians should be clearly defined as well as the functions andcontributions of other partners whether implementing or financial.
g. Program funding sources would be external to the World Fund and represent additional
resources for Rotary’s international service. Ideally resources would emanate from theprivate sector, NGO sector and/or government sector.
h. Program should enhance partnership development opportunities both at an in-country level
and an international level.
i. Program should be adaptive and innovative to accommodate regional and national
implementation environments.
j. Program is required to meet Rotary marks and branding requirements.
k. Program must have strong in-country government endorsement.
l. Program would benefit from strong working relationships with affiliated Rotaryorganizations such as Rotary Actions Groups as well as ties to other Rotary service
resources.
While this designation is determined by the general secretary and indicates Rotary’s recognition,
it does not imply any financial support from Rotary. (September 2020 Mtg., Bd. Dec. 23)
Source: June 2020 Mtg., Bd. Dec. 176

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Article 41. Rotary Programs
41.010. Interact
41.020. New Generations Service Exchange
41.030. Rotary Community Corps (RCC)
41.040. Rotary Friendship Exchange
41.050. Rotary Youth Exchange
41.060. Rotary Youth Leadership Awards

41.010. Interact
Interact is a program of Rotary International, adopted by the Board in June 1962.
The "Interact Statement of Policy" is as follows:
1.

The Interact program was developed and created by and is an activity of Rotary International,
and the authority for the establishment and enforcement of constitutional provisions,organizational requirements and standards of procedure, and for the protection andpreservation of the Interact name and logo is retained by Rotary International.

2.

An Interact club is a Rotary club sponsored organization of young people, ages 12 to 18,
whose purpose is to provide opportunity for them to work together in a world fellowshipdedicated to service and international understanding and leadership development skills.

3. An Interact club is organized, sponsored and supervised by a Rotary club and is establishedfollowing the endorsement of the governor and upon certification and recognition by RotaryInternational; and its continued existence depends upon the continued sponsorship of at least
one sponsor Rotary club and continued recognition by Rotary International.
a)

An Interact club may be organized and sponsored jointly by a Rotary club and anotherRotary club or a Rotaract club as long as the total number of co-sponsors does not exceed
three clubs; andb)Sponsoring Rotary and Rotaract clubs must be within the boundaries of the district inwhich the Interact club is located.

Interact clubs may be sponsored jointly by more than three clubs with the governor’s approval
if, in the governor’s considered judgment, the best interests of the district, the Rotary clubs,
Rotaract clubs, and the Interact club concerned would be effectively served.
A joint Interact committee should be created with representation from each of the sponsor
clubs.
4.

Sponsor clubs are responsible for organizing the Interact club and for providing it withguidance and counsel thereafter and have complete control and supervision over all activities,
policies, and programs of the Interact club.

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5.

Where the Interact club is school-connected, control and supervision by the sponsor clubs
shall be exercised in full cooperation with the school authorities, with the understanding thatsuch clubs are subject to the same regulations and policies established by the school
authorities for all student organizations and extracurricular activities of the school.

6.

All Interact club activities, projects, and programs shall at all times be conducted in harmony
with the policies of Rotary International; continued sponsorship of an Interact club by a
Rotary club and recognition of it by RI are contingent thereon.

7.

All online activities, such as the club website and social media pages, shall be operated inaccordance with applicable law and regulations; sponsor clubs shall obtain written consent ofInteractors’ parents or legal guardians in advance of Interact participation as necessary.

8.

There shall be a “Standard Interact Club Constitution” prescribed by Rotary International andsubject to amendment only by the Board of Directors of Rotary International. As a prerequisite
of its organization and certification, each Interact club shall adopt the “Standard Interact Club
Constitution” and shall automatically adopt all amendments thereto subsequently made by the
Board of Directors of Rotary International.

9.

Each Interact club shall adopt by-laws not inconsistent with the “Standard Interact Club
Constitution” and with policy established by Rotary International. Such by-laws shall be
subject to the approval of the sponsor club(s).

10. Each member of an Interact club, by his or her acceptance of membership, agrees to accept
and to adhere to the provisions of the constitution and by-laws of the Interact club.
11. On 30 June of the Rotary year in which a member becomes 18 years old or upon graduation,
whichever is later, his or her Interact membership will end, without contradicting regulations
and policies established by the school authorities for school-connected clubs.
12. The Interact name and logo, as used in or applied to the Interact program, are the property ofRotary International and shall be preserved for the exclusive use of those involved in theInteract program, including duly established Interact clubs and their members in goodstanding.
13. An Interact club member shall be entitled to use and display the Interact name and logo in an
appropriate and dignified manner during the period of his or her membership in an Interact
club and he or she shall relinquish such entitlement upon termination of his or her membershipin his or her Interact club or upon the termination of his or her Interact club.
14. An Interact club may be terminated (a) by Rotary International, with or without the consent,
approval or concurrence of the sponsor club(s), for failure to function in accordance with its
constitution or for other cause, (b) by its sponsor club(s), or (c) by the Interact club itself uponits own determination.
15. Upon termination of an Interact club, all rights and privileges relating to the name and logo
shall be relinquished by the club and by its members individually and collectively.

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16. As a matter of policy, the Board does not recognize the right of any individual or organization
except RI to circularize Interact clubs for any commercial or other purpose.
17. Interact organization beyond the club levela) A district with two or more Interact clubs may elect a district Interact representative fromamong its membership. The method of election shall be determined by the district Interact
committee and district governor in advance of elections.
b) All election disputes shall be resolved locally by the district governor based on district
policy in consultation with the district Interact chair. RI will not intervene.
c) The district Interact representative will be guided and counseled by the district governor
and the district Interact committee, or other appropriate district committee, shall givecounsel to and provide encouragement and inspiration to the Interact clubs of the district,particularly with respect to broadening and deepening the program of Interact within the
district, and shall help focus their attention on the potential and achievements of the
program in support of international understanding.
18. Interact meetings beyond the club levela) District Interact conferences may be held, under the guidance of the district Interact
committee, with one or more members of this committee present. The district Interact
representative shall assist the district committee in arranging these meetings and, where
possible, shall preside at such meetings.
b) The purpose of a district Interact conference is to provide training, encouragement,
enlightenment, and inspiration to the Interact clubs with respect to school and Community
Service and to focus attention on the worldwide potential and achievements of Interact onbehalf of international understanding.
c) No meeting of members of Interact clubs beyond the club level shall have any legislative
authority nor shall be so organized or conducted as to give the appearance of having such
authority. Nevertheless, such a meeting may include the opportunity for expression ofideas which might be of value as advisory observations to those who are involved at the
district or other levels with the administration of Interact.
19. Financing the cost of the Interact programa) All district Interact activities shall be financed by the Interact clubs in the district.
b) No part of the expenses of district Interact representatives, district Interact conferences,meetings of Interact clubs, or groups of Interact clubs shall be paid by Rotary International.
c) Costs involved in arranging any meetings of Interact clubs or groups of Interact clubs
should be kept as low as possible consistent with effective meetings and a meaningfulprogram.

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287d) It is the responsibility of the Interact club to raise the funds necessary to carry out the
program of the club.
e) Rotary and/or Rotaract clubs sponsoring Interact clubs should not contribute more thanoccasional or incidental financial assistance to such Interact clubs.
f) Interact clubs should not make general solicitations for financial assistance from Rotary
clubs, Rotaract clubs, or from other Interact clubs.
g) Sponsor clubs should establish financial guidelines for Interact clubs to ensure that all
funds are managed in a responsible and transparent manner, including all monies collected
to support service projects, consistent with laws and banking regulations in the country.
This should include providing oversight for an adult signatory on all accounts, and plansfor disbursement of funds should the Interact club disband or be terminated.
20. Multidistrict Interact Meetings
Meetings of Interact club members from more than one district are to be held under theguidance of the host governor and the district Interact committee. Such meetings are subject
to RI youth protection policies and the advance approval of the governors of the districts
involved. Invitations to governors to hold multidistrict Interact meetings must be
accompanied bya) information including the date, location, purpose, program and participants of the
proposed meetingb) a copy of the anticipated meeting budget with assurance that the sponsors are in a position
to and will assume complete responsibility for contractual and financial obligations
inherent in the meetingc) plans for adult supervision of Interactors and details about appropriate sleeping
accommodationsd) assurance that the planning and implementation of the proposed meeting will be carriedout under the direct supervision of Rotarians
The host club or district must maintain liability insurance for multidistrict Interact meetings
with coverage and limits appropriate for the geographic location. Evidence of such coveragemust be provided to RI or the governor of any participating district upon request.
21. Travel Insurance for Interactors
Clubs and districts inviting members of Interact clubs to participate in the programs or
activities of such clubs or districts outside of their local community should, when Interactors
are traveling 150 miles away from home residence or out of the home country, require theparents or legal guardians of each Interactor to provide travel insurance for the Interactor,
which includes such coverages as medical (when traveling outside home country), emergency
medical evacuation, repatriation of remains, and legal liability, in amounts satisfactory to theclub or district organizing the event, with coverage from the time of the Interactors departurefrom home until the return home.

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22. As a matter of principle, Interact clubs are not authorized to assume membership in or merge
with other organizations regardless of the purpose of such organizations. (April 2020 Mtg.,
Bd. Dec. 127)
Source: May 1966 Mtg., Bd. Dec. 285. Amended by May 1967 Mtg., Bd. Dec. 251; May 1967 Mtg., Bd. Dec. 252; May 1967 Mtg., Bd. Dec. 253;
May 1967 Mtg., Bd. Dec. 254; May 1967 Mtg., Bd. Dec. 255; July 1967 Mtg., Bd. Dec. 58; January 1968 Mtg., Bd. Dec. 154; January 1970 Mtg.,
Bd. Dec. 131; January 1971 Mtg., Bd. Dec. 106; January 1971 Mtg., Bd. Dec. 107; January 1973 Mtg., Bd. Dec. 172; January 1973 Mtg., Bd.
Dec. 176; January 1975 Mtg., Bd. Dec. 102; January 1976 Mtg., Bd. Dec. 171; January 1976 Mtg., Bd. Dec.173, January 1976 Mtg., Bd. Dec.174;
July 1976 Mtg., Bd. Dec. 52; October-November 1981 Mtg., Bd. Dec. 87; November 2001 Mtg., Bd. Dec. 45; November 2004 Mtg., Bd. Dec. 59;
November 2007 Mtg., Bd. Dec. 67; January 2009 Mtg., Bd. Dec. 153; January 2009 Mtg., Bd. Dec. 155; January 2010 Mtg., Bd. Dec. 139;January 2010 Mtg., Bd. Dec. 140; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg., Bd. Dec. 190; January 2015 Mtg., Bd. Dec. 136; May 2015
Mtg., Bd. Dec. 166; January 2016 Mtg., Bd. Dec. 119; January 2017 Mtg., Bd. Dec. 87; April 2019 Mtg., Bd. Dec. 157; October 2019 Mtg., Bd.
Dec. 29; April 2020 Mtg., Bd. Dec. 127

41.010.1. RI Secretariat Service to Interact Clubs
The general secretary certifies organization of new Interact clubs, produces program
publications, distributes annual communications to all Interact clubs, sponsor clubs, anddistrict Interact committee chairs, promotes World Interact Week, and supports youth
protection initiatives. (April 2019 Mtg., Bd. Dec. 157)
Source: January 2010 Mtg., Bd. Dec. 140; Amended by January 2017 Mtg., Bd. Dec. 87; April 2019 Mtg., Bd. Dec. 157

41.010.2. RI Certification of Interact Clubs
The general secretary processes certification of Interact clubs. The approval of the district
governor is required as a prerequisite to certification. (January 2017 Mtg., Bd. Dec. 87)
Source: January 2010 Mtg., Bd. Dec. 140; Amended by June 2013 Mtg., Bd. Dec. 196; January 2017 Mtg., Bd. Dec. 87

Cross References
2.120. Youth Protection
8.020. Special Observances
34.060.4. Interact and Rotaract Marks

41.020. New Generations Service Exchange
Adults up to the age of 30 may participate in New Generations Service Exchange for up to six
months and may be organized for individuals or groups. The minimum age of the participants
shall be the age of majority in the host country, but not be younger than age 18. New Generations
Service Exchanges must have a strong humanitarian or vocational service component.
The schedule of activity shall be developed by the host district, primarily comprised of people-topeople interactions and service work supporting one or more of The Rotary Foundation’s six areasof focus, vocational service (such as professional development and leadership training), and/or
local activities involving New Generations activities. The host district shall arrange for the hostingof participants and provide local transportation. Districts shall utilize screening procedures to
identify suitable hosting arrangements.
Eligible candidates shall be sponsored by a local Rotary club near their place of residence, theirdistrict New Generations Service chair, and sending district governor. Current Rotaractors andRotary Code of Policies
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Rotary alumni are encouraged to apply. Participants should demonstrate a strong commitment toservice and the ideals of Rotary.
Districts are encouraged to establish agreements with their exchange partners to set expectations
concerning the logistics of the exchange, participant selection and orientation, funding andparticipant expenses, and the service activities in which the participants will participate.
New Generations Service Exchanges need not be reciprocal. (January 2017 Mtg., Bd. Dec. 87)
Source: October 2012 Mtg., Bd. Dec. 96; Amended by June 2013 Mtg., Bd. Dec. 224; January 2017 Mtg., Bd. Dec. 87

41.030. Rotary Community Corps (RCC)
Rotary Community Corps is a program of Rotary International, formerly known as the Rotary
Village Corps, adopted by the Board in 1986.
The Rotary Community Corps (RCC) “Statement of Policy” is as follows:
1. The Rotary Community Corps program was developed and created by and is an activity ofRotary International, and the authority for the establishment and enforcement of theorganizational requirements and standards of procedure, and for the protection andpreservation of the Rotary Community Corps name is retained by Rotary International.
2. The purpose of the Rotary Community Corps Program is to empower communities to address
their needs by developing and participating in sustainable service initiatives.
3. The goals of the Rotary Community Corps (RCC) Program are:a) To develop partnerships between Rotarians and non-Rotarians in a joint effort to enhancetheir communityb) To support community members who proactively address community needs, recognizing
their unique ability to identify the most pressing concerns and suitable methods of
implementationc) To promote sustainable solutions to community needs by engaging a broader segment of
the community in developing and implementing focused service projects
4. Rotary Community Corps Activities and Projectsa) Rotary Community Corps are strongly encouraged to engage in activities and projects thatare chosen based on thorough assessment of the community’s specific needs, ensuring thatthey are carried out in accordance with all applicable local and national rules andregulations.
b) Each corps shall be responsible for planning, organizing, financing and conducting its own
activities. It shall not solicit financial assistance from individuals, businesses, ororganizations in the community without prior approval from the sponsoring Rotary club(s).

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5. Rotary Community Corps (RCC) Sponsorshipa) The sponsorship of each Rotary Community Corps shall be one or more local Rotary clubs
which, through a committee of Rotarians, shall provide regular counsel on activities,
programs, and policies of the corps.
b) Rotary Community Corps shall not be sponsored by Rotary clubs outside the boundaries ofthe district in which they are located.
6. Responsibilities of a sponsor Rotary cluba) Sponsor Rotary club shall provide ongoing guidance to the Rotary Community Corps andshare service-related resources and tools with the corps. The primary sponsor club isresponsible for ensuring that activities of the RCC are aligned with RI’s policies andprocedures. Sponsor clubs are encouraged to invite RCC members to their meetings andevents.
b) Sponsor Rotary club shall appoint at least one RCC advisor or a RCC committee whose
responsibility is to participate in the meetings and activities of the RCC, advise on
administrative matters, provide mentorship to the RCC leadership and members, and keep
the sponsor club informed about the RCC’s activities. The RCC advisor/committee should
notify the district community service chair and RI about the accomplishments of the RCC
for inclusion in the district and RI publications/communications.
c)

Sponsor club or the current RCC representative shall provide RI with the contact
information of the incoming RCC representative each year no later than 30 June. Failure
to report the RCC representative to RI may result in the termination of the RCC.

7. Rotary Community Corps name and visual identitya) The name of a Rotary Community Corps shall include the wording “Rotary Community
Corps” to show the corps’ affiliation with Rotary. The name should be one that helps
identify its locality, sponsor Rotary club, or type of projects the corps is formed to carryout. The general secretary shall determine if a name is appropriate.
b) The name and visual identity of the Rotary Community Corps shall be preserved for the
exclusive use and benefit of the corps and its members. A corps and its members areentitled to display the name and visual identity in a dignified and appropriate manner. Eachmember shall give up such entitlement upon termination of membership or termination of
the corps.
8. Membership in Rotary Community Corps (RCC)a) The membership of each corps shall consist of non-Rotarian adults with the desire andcapacity to contribute toward enhancement of the community, with consideration given to
those with leadership potential. Membership shall be open to any person living, working,or studying in or near the Corps’ community.

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291b) All members of the Rotary Community Corps, by their acceptance of membership andcontinuation thereof, accept the policies and guidelines of the program as explained herein,
and agree to comply with and be bound by these policies.
c) Selection of members of each corps shall be determined by the corps in consultation withthe sponsoring Rotary club(s).
d)

Membership may be terminated upon failure to continue to meet qualifications ofmembership, or for cause, as determined by the corps by vote of no less than two-thirds ofall members in good standing.

e) Any fees, dues or assessments to be paid by the membership of the corps shall be nominal
and for the sole purpose of meeting administrative costs. Corps should enlist a qualified
person to conduct an audit of all financial transactions once a year, the results of whichshould be reported to members of the corps and to the sponsoring Rotary club(s).
9. Rotary Community Corps (RCC) Leadership Groupa) Rotary Community Corps shall establish a leadership group, in consultation with thesponsoring Rotary club(s), comprised of members in good standing and elected by a simple
majority of the corps. The term of office shall be one year unless otherwise determined by
the corps and sponsoring club(s).
b) The leadership group shall elect from amongst themselves one individual to represent thecorps (RCC representative) in any business with the sponsoring Rotary club(s) or the public.
This representative may appoint such committees as deemed necessary to carry out tasks,
which shall exist until completion of duties, discharge by the representative, or upon theend of the representative’s term. Committees for administration, vocational service,community service, and finance are recommended for each corps.
10. District community service chairs are highly encouraged to appoint a district Rotary
Community Corps subcommittee.
The role and responsibilities of this subcommittee are to:a) Promote understanding of and participation in the RCC program through regular contact withclubs in the district and through district meetingsb) Assist clubs establishing RCCsc) Encourage clubs to seek resources for their RCC projects on Rotary Ideasd) Identify successful RCC projects for promotion via the district website, governor’s monthly
newsletter, and Rotary Showcasee) Maintain records of RCC status and activities in the district, and report periodically to thegovernor and Secretariat
11. A Rotary Community Corps may be terminated:a) By Rotary International, with or without the consent, approval or concurrence of the sponsor
Rotary club, for:

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292i) failure to function in accordance with RI’s policiesii) failure to function in accordance with its constitutioniii) initiating, or maintaining, or retaining in its membership an individual who initiates ormaintains litigation against a Rotary district, Rotary International, or The RotaryFoundation, including their directors, trustees, officers, and employees, oriv) for other causeb) By its sponsor Rotary club(s) orc) By the corps itself upon its own determination
Sponsor club shall notify RI if a RCC is no longer active or does not comply with RI’s policies.
RI will terminate the RCC upon receiving confirmation from the club president. (October 2019
Mtg., Bd. Dec. 60)
Source: January 1986 Mtg., Bd. Dec. 180; October-November 1986 Mtg., Bd. Dec. E-21; October-November 1986 Mtg., Bd. Dec., E-24; OctoberNovember 1986 Mtg., Bd. Dec. E-25; October-November 1986 Mtg., Bd. Dec. E-26; May 1989 Mtg., Bd. Dec. 327; April 1991 Mtg., Bd. Dec. 279;
April 1991 Mtg., Bd. Dec. 281; April 1991 Mtg., Bd. Dec. 285; November 1991 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd. Dec. 222; May 2011 Mtg.,
Bd. Dec. 205; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 60

41.030.1. RI Secretariat Service to Rotary Community Corps
The general secretary charters new Rotary Community Corps, develops program resources,and distributes annual communications to all sponsor Rotary clubs and district community
service chairs. (October 2019 Mtg., Bd. Dec. 60)
Source: June 2010 Mtg., Bd. Dec. 222; Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 60

41.030.2. RI Certification of Rotary Community Corps
The general secretary processes certification of Rotary Community Corps. The RCC
Organization Form requires the signatures of the RCC representative and the sponsoring
Rotary club. (October 2019 Mtg., Bd. Dec. 60)
Source: June 2010 Mtg., Bd. Dec. 222; Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 60

41.040. Rotary Friendship Exchange
Rotary Friendship Exchange is a program of Rotary International, adopted by the Board in 1988.
Note: The Board regularly reviews and, as necessary, amends the “Rotary Friendship Exchange
Guidelines,” which are as follows:
Rotary Friendship Exchanges give participating Rotarians, their families, and their friends theopportunity to host and visit one another internationally. The goal of an exchange is forparticipants to experience cultural immersion and intercultural exposure, foster greaterinternational understanding, or to allow those who are new to their career to enhance their
vocational skills, while making new connections and friendships, and, when possible, building afoundation for collaborative service projects.
Exchange teams should identify the purpose of each trip, such as but not limited to, a vocationallyoriented exchange, culturally-oriented exchange, service-oriented exchanges, and establishing atwin club or service partner relationship.

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Rotary Friendship Exchanges have the following characteristics:
They are reciprocal
They are funded entirely by the participants and their respective districts
They are open to Rotarians, their family members, and non-Rotarians
They have an identified purpose and goals
Vocational Exchanges for Young Professionals
Rotary Friendship Exchange may also be used to provide a unique educational opportunity foryoung business and professional people in the initial years of professional life. These exchanges
are designed to develop professional and leadership skills among young people to prepare them toaddress the needs of their communities and an increasingly global workplace. These vocational
exchanges will follow an extensive and rigorous program of international travel and participatory
activities involving:
Vocational Activities that provide opportunities to observe vocations as practiced in anothercountry and participate in a reciprocal exchange of ideas in their respective fields, which ultimately
will benefit all communities involved;
Cultural Experiences that allow participants to study another country, its people and institutions
and to promote an appreciation of cultural diversity worldwide.
Fellowship Opportunities that encourage team members and hosts to meet, communicate and livewith each other in a spirit of fellowship and goodwill, to consider each other’s problems,
aspirations and community concerns, and to foster lasting friendships and international
understanding; andRotarian Involvement in providing young, formative professionals an experienced perspective of
their vocation in another country and culture and participating in the process of sending, receiving
and sharing educational experiences of study teams that will enhance the worldwide mission of
Rotary.
Districts that engage in these exchanges should consider the following factors:a) The district should cite a clear purpose and goal to be achieved by the exchange.
b) The district should develop a draft host itinerary.
c) The district should present a plan for accommodation of the incoming team members in Rotarian
homes or in other alternative housing with an explanation thereof.
d) The district should present a well-rounded plan for preparation and orientation of outgoing teammembers to include language, culture, and other appropriate subjects, the duration of which must
be not less than 12 hours.
District governors from participating districts appoint a district Friendship Exchange chair, who is
responsible for helping interested participants coordinate exchanges through an email contact listof chairs from around the world. This list is posted on the RI website for Rotarians to use. The
general secretary creates resources to promote the program and help districts find exchange
partners. (January 2017 Mtg., Bd. Dec. 87)
Source: June 1983 Mtg., Bd. Dec. 357; October-November 1986 Mtg., Bd. Dec. 162; July 1988 Mtg., Bd. Dec. 48; June 2010 Mtg., Bd. Dec.
182; May 2014 Mtg., Bd. Dec. 144; Amended by September 2016 Mtg., Bd. Dec. 58; January 2017 Mtg., Bd. Dec. 87

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41.050. Rotary Youth Exchange
Rotary Youth Exchange is a program of Rotary International, adopted by the Board in 1974.
The Rotary Youth Exchange program provides young people with the opportunity to meet
individuals from other countries, experience new cultures through life in another country. Hostclubs, host families, and communities are enriched through engagement with students fromdifferent cultures. The program instills in young people the concept of international understanding
and goodwill and helps develop intercultural competency which is essential to building andsustaining peace.
These policies assist clubs and districts to implement Youth Exchange activities effectively andresponsibly, and pertain to both long-term and short-term exchanges, unless otherwise indicated.
Any other provisions consistent with these policies may be adopted by clubs or districts. Districts
may reassign some responsibilities specified in these policies from one role to another. (October
2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; January 2009 Mtg., Bd. Dec. 152; October 2012 Mtg.,
Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.1. District Governor Authority
Each governor is responsible for the supervision and control of the Youth Exchange
program within the district. The district Youth Exchange officers, or committees, are under
the supervision of their respective governors and should report to them.
Governors are required to complete youth protection training as outlined in Rotary Code of
Policies section 2.120. and are encouraged to use the period between their nomination andassuming office to learn as much as possible about the Youth Exchange program in the
district and the qualifications and skills of those who administer it. (October 2019 Mtg.,
Bd. Dec. 58)
Source: October-November 1977 Mtg., Bd. Dec. 159; Amended by May 1979 Mtg., Bd. Dec. 355; March 1997 Mtg., Bd. Dec. 275;
Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.2. District Certification Program
The general secretary shall administer a district certification program. All district YouthExchange programs shall comply with RI youth protection policies and other requirements
set forth by the general secretary in order to be certified. In order to participate in theYouth Exchange program both host and sending districts must be certified by the generalsecretary.
The certification process requires all district Youth Exchange programs to provide RI withevidence that they have adopted the certification requirements in their Long-term andShort-term exchange programs (including any tours or camps). Failure by individual
Rotarians, clubs, or districts to administer the program in accordance with theserequirements may result in termination of a district’s Youth Exchange certification.
The general secretary may grant waivers to districts that have implemented alternative
policy and alternative procedures that meet the intent of RI policy in instances when RI
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such that a district cannot legally meet any of the requirements, districts must provide thegeneral secretary evidence of the specific circumstances that prohibit compliance and awritten explanation of alternative procedures that maintain the intent of the policy or
requirements. The general secretary will evaluate and determine whether the alternatives
posited by districts meet the intent of the policy, and may bring matters to the Board should
circumstances warrant.
Other certification policies include:
A. Certification of Districts for Sending Students Only
Districts that wish to send outbound students without serving as hosts for inbound students
can apply for outbound-only certification.
B. Certification of Multi-country Districts
In multi-country districts where not all countries within the district wish to participate in theYouth Exchange program, the general secretary will only grant certification to participating
countries that meet certification requirements. (October 2019 Mtg., Bd. Dec. 58)
Source: November 2004 Mtg., Bd. Dec. 108; Amended by November 2006 Mtg., Bd. Dec. 72; February 2007 Mtg., Bd. Dec. 163;
June 2007 Mtg., Bd. Dec. 274; November 2007 Mtg., Bd. Dec. 32; January 2009 Mtg., Bd. Dec. 152; October 2012 Mtg., Bd. Dec. 96;
January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.3. Legal Entity
Districts must establish a corporation or similar formal legal entity that includes the district
Youth Exchange program. This requirement may be met by incorporating the district
Youth Exchange program, a group of programs that includes Youth Exchange, or the
district as a whole in accordance with Rotary Code of Policies 17.020.
Districts may also meet this requirement by affiliation with an incorporated multidistrict
Youth Exchange program for the districts’ activities that are conducted within the scope ofthe multidistrict program. (January 2009 Mtg., Bd. Dec. 152)
Source: February 2007 Mtg., Bd. Dec. 163

41.050.4. Liability Insurance
Districts must secure liability insurance for the district Youth Exchange program withcoverage and limits appropriate for their location. Clubs and districts are strongly
encouraged to consult legal counsel regarding liability issues before undertaking YouthExchange activities.
Youth Exchange programs in districts located entirely within the United States meet thisrequirement through participation in the U.S. Rotary Club and District General Liability
Insurance Program.
The general secretary is authorized to grant an exception to the liability insurance
requirement to districts where it has been demonstrated that such insurance is not available.
(January 2017 Mtg., Bd. Dec. 87)
Source: February 2007 Mtg., Bd. Dec. 163; June 2008 Mtg., Bd. Dec. 253; Amended by January 2009 Mtg., Bd. Dec. 152; January
2017 Mtg., Bd. Dec. 87

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41.050.5. International Travel by YouthNo individual Rotarian, club, or district shall undertake an alternative program structure tosend minors abroad that circumvents RI youth protection policies, the foregoing YouthExchange policy, or the immigration and travel policies of any nation or government.
No individual Rotarian, club, or district shall assist or cooperate in sending a young person
abroad on an international travel activity unless careful plans are made in advance covering
every aspect of the proposed trip, including approval from the district youth protection
officer and district Youth Exchange chair. In districts without a youth protection officer,
the district governor and the district Youth Exchange committee chair must approve thearrangements.
No district should provide an identification card, letter of introduction, request forassistance or other credential or document intended to identify or introduce a young person
to a district in another country, unless complete mutual agreement has been reached inadvance with respect to the hospitality or assistance to be provided by the host district.
No district is obliged to provide hospitality or assistance to any young person from anothercountry, despite any documented or claimed sponsorship of a Rotary club or district, unlessthe host district has specifically agreed in advance to provide such hospitality or assistance.
(October 2019 Mtg., Bd. Dec. 58)
Source: May 1979 Mtg., Bd. Dec. 355; Amended by January 2009 Mtg., Bd. Dec. 152; June 2009 Mtg., Bd. Dec. 242; October 2019
Mtg., Bd. Dec. 58

41.050.6. District Youth Exchange Finances
Funds for district Rotary Youth Exchange activities shall be held separately from other
district funds, and the chair of the district Youth Exchange committee and a member of the
district finance committee, or their proxies, shall be signatories. The district YouthExchange committee shall prepare and submit a budget to the governor and the districtfinance committee for approval and inclusion in the Annual Statement and Report ofDistrict Finances. The district Youth Exchange committee and district treasurer shallprepare and distribute a financial report on Youth Exchange to the district governor on asemi-annual basis. (January 2021 Mtg., Bd. Dec. 91)
Source: June 1992 Mtg., Bd. Dec. 328, Appendix G; Amended by May 2003 Mtg., Bd. Dec. 325 November 2009 Mtg., Bd. Dec. 56;
October 2014 Mtg., Bd. Dec. 38; January 2015 Mtg., Bd. Dec. 118; January 2017 Mtg., Bd. Dec. 87; January 2021 Mtg., Bd. Dec. 91

41.050.7. Reporting to Rotary International
All incidents, including but not limited to, accidents, death, early returns, crimes, and any
allegations of abuse or harassment shall be reported to RI within 72 hours of learning of
the incident. Failure to report incidents to RI within 72 hours may result in suspension of
the district’s Youth Exchange certification or other measures as determined by the generalsecretary for failure to comply. Upon learning that an individual, club, or districtknowingly has failed to timely report, the RI Board may terminate the club.

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Districts shall provide to RI student data according to certification requirements determinedby the general secretary. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by February 2007 Mtg., Bd. Dec. 163; January 2017 Mtg., Bd. Dec. 87; October
2019 Mtg., Bd. Dec. 58

41.050.8. Types of Exchanges
The Youth Exchange program includes two distinct program types:
A. Long-term Exchange Program
Long-term exchanges should be for one academic year but may be extended to include partor all of the holiday periods immediately preceding and immediately following theacademic year. Students are required to attend school in the host country. Students areprohibited from attending school at an institution where they are required to live on thepremises, or where the primary room and board is provided by the school.
Students should have more than one host family; placement with three successive hostfamilies is preferable. In the event that circumstances prevent multiple host family
placements, both the sponsor and host district must agree and alert the student’s parent orlegal guardian in advance. At least one back-up host family must be available.
Parents of outbound students shall not be required to host inbound students. However,parents of outbound students may volunteer to host or may be asked to assist in finding
suitable host families.
Host clubs must select individual Rotarian counselors from their clubs with whom each
student is to be in regular contact and to serve as a liaison between the student and the club,
the student’s parents or legal guardians, host family and community at large. Sending clubs
and/or districts select an individual Rotarian to serve as a resource to an outbound student.
The club counselor must not be in a position of authority over the student’s exchange, suchas a member of the student’s host family, district or club Youth Exchange officer, school
principal, etc. and must be trained in responding to any problems or concerns which may
arise during the exchange, including the prevention of physical, sexual and psychologicalabuse.
The host club should provide for all educational expenses, arrange an appropriate academic
program, and must provide a program of orientation and continued contacts to familiarize
the student with the host community.
The host club or district should provide a monthly allowance for the student in an amountdetermined by the parties concerned. The monthly allowance shall be sufficient to covermeals eaten at school or elsewhere.
B. Short-term Exchange Program
Short-term exchanges vary from several days to several weeks or months. They often takeplace when school is not in session and may not include an academic program. Short-term
exchanges generally involve a homestay experience with a family in the host country, but
may also be organized as international youth camps or tours.

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Host clubs must select individual Rotarian counselors from their clubs with whom each
student is to be in regular contact and to serve as a liaison between the student and the club,
the student’s parents or legal guardians, host family and community at large. Sending clubs
and/or districts select an individual Rotarian to serve as a resource to an outbound student.
The club counselor must not be in a position of authority over the student’s exchange, suchas a member of the student’s host family, district or club Youth Exchange officer, school
principal, etc. and must be trained in responding to any problems or concerns which may
arise during the exchange, including the prevention of physical, sexual and psychologicalabuse. (April 2020 Mtg., Bd. Dec. 127)
Source: March 1997 Mtg., Bd. Dec. 235; March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; November
2004 Mtg. Bd. Dec. 108; June 2006 Mtg., Bd. Dec. 248; November 2007 Mtg., Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152; June2009 Mtg., Bd. Dec. 241; October 2012 Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2018 Mtg., Bd. Dec. 56; October
2019 Mtg., Bd. Dec. 58; April 2020 Mtg., Bd. Dec. 127

41.050.9. Eligibility
Participation in Youth Exchange is open to students aged 15 to 19 years at the beginningof the exchange unless the laws and regulations of a specific country deem otherwise.
Students 18 years or older may participate by mutual agreement by the participating clubs
and districts.
Youth Exchange welcomes any young people who meet the requirements of the program
and who are recommended and sponsored by a club, or a district. They should be above
average in their schoolwork.
People with disabilities may participate where and when this is possible and agreed upon
between the sending and host clubs or districts. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; January 2009 Mtg., Bd. Dec. 152; October
2012 Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.10. Student Application
Candidates must submit a written application and must undergo a selection processincluding personal interviews with the applicant and the applicant’s parents or legal
guardians at the club level and at the district level.
Clubs and districts are encouraged to use standard Youth Exchange applications which aremaintained and updated by networks of district and multidistrict Youth Exchange officers.
(January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January
2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

41.050.11. Selection and Placement
The sending district is responsible for ensuring that each student is accepted and hosted by
a club in a partner district. Districts are urged to utilize written agreements with theirexchange partners to delineate responsibilities to ensure that all expectations of theexchange relationship are met, such as certification of exchange partners, logistics, andstudent selection and orientation.

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All individuals involved in the exchange, including students and their parents or legal
guardians, host family members and Rotarian counselors, must agree in writing to all therequirements of the program as determined by the sending and host clubs or districts.
Student travel itineraries must be agreed upon by the students’ parents or legal guardians
and the host club or district. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January
2009 Mtg., Bd. Dec. 152; October 2012 Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87

41.050.12. Travel Insurance for Rotary Youth Exchange Students
Partner districts shall determine where there may be gaps in coverage, in any national
insurance plans or travel insurance coverage, and identify and purchase supplemental
coverage to meet the minimums.
Evidence of student travel insurance coverage shall be submitted to, received by, andaccepted by the host district prior to the student’s departure from home. As the host Rotary
district must be in a position to arrange immediate and emergency medical attention when
it is needed, the host district must approve that the insurance coverage carried by the student
is with a responsible insurance company and will ensure that any service providers receive
complete and prompt payment. The parent or legal guardian of the Youth Exchange
student is responsible for the payment of all medical and accident costs.
The parent or legal guardian of each student shall obtain travel insurance, including, but
not limited to, medical and dental coverage for accidental injury and illness, repatriation ofremains, emergency evacuation, 24-hour emergency assistance services, and personal legal
liability. Such amounts shall not be less than the following minimum limits and benefits
per student:a) Provide coverage on a 24-hour basis from the time the student leaves their home until
they return home inclusive of any personal travel before and/or after the agreed exchange
periodb) Valid in the host country, any transit countries and countries included on any tours withthe exception of student’s home countryc) 24-hour emergency assistance servicesd) Minimum US$1,000,000 for expenses related to injury or illness such as hospital,
doctors/physicians, dentist, ambulance or other usual and customary medical servicese) Minimum US$50,000 for necessary emergency transport or evacuation of student in
the event of severe illness or bodily injuryf) Minimum US$50,000 for repatriation of student’s remains or cremation expenses inthe event of the death of the studentg) Minimum US$50,000 for necessary emergency transport or evacuation of student in
the event of a non-medical emergency, including due to a political crisis or a natural
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January 2022300h) Minimum US$500,000 for personal legal liability for liability arising from the student’s
actions or omissions that cause bodily injury to a third party or damage to a third party’s
property.
Parents or legal guardians may also consider obtaining the following additional travel
insurance coverage options:a) Accidental death, dismemberment, or disabilityb) Emergency Visitation. Provides reimbursement for emergency visitation expenses forthe cost of reasonable transport and accommodation incurred by any one close relative or
friend to travel to, travel with, remain with, or escort the student as a result of serious injury,
illness, or death of the studentc) Trip Cancellation or Curtailment. Provides reimbursement for trip cancellation orcurtailment expenses provides coverage for travel expenses incurred because of an
unexpected cancellation due to injury or illnessd) Property Coverage. Provides reimbursement for personal property losses, including
student’s loss of money or for theft or total loss of property such as baggagee) Kidnap & Extortion coverage. Provides access to trained specialists that respond toincidents of kidnap or threats to kill, injure, or kidnap a student where ransom is demanded
and pays for costs of ransom.
Where it is a statutory or legal requirement for travel insurance to be purchased in the hostcountry, such insurance shall be in accordance with these limits and benefits. In all othercases dual insurance should be avoided unless agreed to by all parties.
Clubs and districts are strongly encouraged to consult insurance counsel for advice on
obtaining liability insurance and other coverage and should be fully informed about
government’s policies and regulations regarding foreign students, including insurance
coverage requirements.
Participation in extreme sports, such as hang gliding, rock climbing, and bungee jumping,is discouraged. If students are allowed to participate in extreme sports, these activities
should be undertaken with the host districts’ and parent or legal guardian’s written
permission, and additional adequate insurance should be obtained. (January 2019 Mtg.,
Bd. Dec. 112)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by June 2004 Mtg., Bd. Dec. 260; March 2005 Mtg., Bd. Dec. 218; November
2007 Mtg., Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152; January 2012 Mtg., Bd. Dec. 189; January 2017 Mtg., Bd. Dec. 87; January
2019 Mtg., Bd. Dec. 112

41.050.13. Travel by Youth Exchange Students
Youth Exchange students may undertake approved travel with host parents or for Rotaryclub or district events. The host district shall obtain written permission from the parents
or guardians of students for travel outside their local community as defined by the host
district in advance.

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For all other travel, host districts must ensure that parents or legal guardians are provided
with specific details about the program, location, travel itineraries, sleeping
accommodations, and contact information. Tours and travel operated by or on behalf ofhost districts are subject to the Rotary Code of Policies section 2.120.3. (June 2010 Mtg.,
Bd. Dec. 210)
Source: June 2010 Mtg., Bd. Dec. 210

41.050.14. Preparation
The parents or legal guardians of the student are responsible for providing appropriate
clothing and round-trip transportation to and from the host district.
It is not customary for host districts to charge inbound student fees. However, all incountry and optional costs, such as language courses, tours, and insurance, must be outlined
and agreed to in advance of the exchange. Sending districts shall provide parents or legal
guardians of outbound students with itemized invoices outlining how funds paid toparticipate in Youth Exchange are used. Copies of these invoices should also be provided
to the sending Rotary club.
The host and sending club or districts must provide students with a list of individuals tocontact in the case of a problem or emergency. These lists must include the name andcontact information for the student’s Rotarian counselor, club presidents, district chairs,
governors, and two non-Rotarian resource persons (one male and one female). This list
must also include local resources for medical, dental and mental health care and law
enforcement. Where available, this list should also include local resources, suicide
prevention hotlines, rape crisis hotlines, and local child protection agencies. (October 2019
Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2004 Mtg., Bd. Dec. 108; January 2009 Mtg., Bd. Dec. 152;
November 2009 Mtg., Bd. Dec. 56; January 2017 Mtg., Bd. Dec. 87; July 2018 Mtg., Bd. Dec. 16; October 2018 Mtg., Bd. Dec. 56;
October 2019 Mtg., Bd. Dec. 58

41.050.15. Orientation
The sending club or district must organize a mandatory orientation for outbound students
and their parents or legal guardians prior to departure. This orientation must inform theparticipants about the rules, procedures and expectations associated with the YouthExchange program, provide abuse prevention and awareness training for both students andparents or legal guardians, and should include a briefing about the local Rotary club andits activities.
The host club or district must organize a mandatory orientation for inbound students. This
must include guidance for students should they encounter any aspects of neglect, physical,
sexual, or emotional abuse, and contact information for local resources and their appointed
counselors. Orientation must include information on local laws and customs as these candiffer from one country to another greatly. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; June
2005 Mtg., Bd. Dec. 271; January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

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41.050.16. Student Responsibilities
Students should represent themselves, their home country, and Rotary in ways that reflect
Rotary’s values, commitment to Service Above Self, and as peacebuilders in their hostcommunity. They should respect each other and act responsibly, befitting their role as arepresentative of the program and of Rotary in the world.
Students should not under any circumstances be permitted to operate or drive a motorized
vehicle of any kind during the exchange, nor to own a motorized vehicle in the host country.
Students should not travel outside the immediate area of the host club community without
the consent of the host club and district, the students’ parents or legal guardians.
Students should accept the supervision and authority of the host family and the host clubor district during the exchange. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January
2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.17. Student Debriefing
Due to the likely effects of reverse culture shock, following their return, students and theirparents or legal guardians should be encouraged to attend a debriefing meeting for the
purpose of assisting them to transition to their home, school, and community environment.
(January 2009 Mtg., Bd. Dec. 152)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2007 Mtg., Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152

41.050.18. Volunteer Selection and Screening
Careful selection of all individuals involved in Youth Exchange should be of paramountconcern and be done with the utmost care and consideration.
All adults (Rotarian and non-Rotarians) involved in the program, including but not limited
to committee members, host family members, club counselors, and others who havesignificant or unsupervised contact with youth, must be interviewed to determine suitability
to work with youth, complete and sign a youth volunteer form, and agree to undergocriminal background checks, including law enforcement public record checks and areference check.
The host club or district must conscientiously screen and select host families on the basisof a written application, criminal background checks for all adults in the home, including
law enforcement public record checks and reference checks, personal interview, and home
visits which must be both announced and unannounced.
Adult volunteers (both Rotarian and non-Rotarian) who have not complied with program
requirements must be permanently removed by the district from involvement with youth
in a Rotary context. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by November 2004 Mtg. Bd. Dec. 108; February 2007 Mtg., Bd. Dec. 163;
November 2007 Mtg., Bd. Dec. 64; June 2006 Mtg., Bd. Dec. 248; January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87;
October 2019 Mtg., Bd. Dec. 58

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41.050.19. Volunteer Training
All adults (Rotarian and non-Rotarians) involved in the program, including but not limited
to committee members, host families, club counselors, and others, must receive trainingthat includes information on program administration, rules, and abuse and harassmentawareness and prevention. (October 2019 Mtg., Bd. Dec. 58)
Source: February 2007 Mtg., Bd. Dec. 163; Amended by January 2009 Mtg., Bd. Dec. 152; October 2019 Mtg., Bd. Dec. 58

41.050.20. Host Family Rules and Expectations
The host family should provide room and board for the student and exercise appropriate
supervisory and parental responsibility to ensure the student’s well-being. (January 2009
Mtg., Bd. Dec. 152)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by January 2009 Mtg., Bd. Dec. 152

41.050.21. Early Returns
Students who do not comply with program requirements shall be sent home. The host
district shall have authority over these decisions. The sponsor district, club, host family
and the student’s parents must be fully informed of travel arrangements prior to the student
leaving their host country.
The student should be returned home at the earliest practical time and route. In the eventof an impasse, districts may appoint an independent Rotarian to serve as a mediator.
(January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

41.050.22. Youth Exchange Alumni
Districts and clubs are encouraged to establish Youth Exchange alumni groups, such as
Rotex, and to obtain recognition as official Rotary Alumni Associations. (June 2017 Mtg.,
Bd. Dec. 149)
Source: October 1998 Mtg., Bd. Dec. 97; Amended by September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 149

41.050.23. Multidistrict Youth Exchange Program
There may be instances where two or more districts wish to jointly undertake YouthExchange. The Board has no objection to such cooperative effort, provided any activity or
project is not undertaken unless two-thirds of the clubs in each such district have first
approved participation. Furthermore, the governors of the respective districts shall securein advance specific authorization of the general secretary acting on behalf of the Board.
Each governor has the responsibility for the supervision and control of the Youth Exchange
Program within the district. Multidistrict activities shall be administered by a committee
composed of current district Youth Exchange chairs and other officers appointed by therespective governors of participating districts. Such a multidistrict committee is
responsible for reporting in writing not less often than annually on its work and finances toall governors in the participating districts. (January 2017 Mtg., Bd. Dec. 87)
Source: May 1979 Mtg., Bd. Dec. 355; Amended by November 2001 Mtg., Bd. Dec. 45; January 2009 Mtg., Bd. Dec. 152; January
2017 Mtg., Bd. Dec. 87

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41.050.24. Regional Youth Exchange Groups
The Board has no objection to the formation of regional groups for the purpose ofdisseminating information, facilitating communication, organizing training events orconferences, or sharing best practices between certified districts and multidistricts provided
that:1) there is no objection by the governors of each of the districts that may be the intended
participants based on the name or geographic location of such a group;2) the group has no decision-making or legislative powers, except for decisions
concerning the activities of the group itself;3) the group does not directly undertake any exchange activity and clearlycommunicates that only certified districts or multidistricts may plan or arrange
exchange activities;4) funds needed to implement the organization’s activities cannot be made enforceable.
(October 2019 Mtg., Bd. Dec. 58)
Source: October 2019 Mtg., Bd. Dec. 58

41.050.25. Service in Rotary Youth Exchange
The Rotary Youth Exchange experience should align with the Object of Rotary, toencourage and foster the ideal of service and instill a lifelong dedication to service in young
people. Clubs and districts are encouraged to include service activities and curriculum that
promotes development of ethical leadership, team-building, international understanding,goodwill, and peace. (January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

41.050.26. Paid Wages for Youth Exchange Students
Employment regulations in various countries make it impractical for clubs and districts toengage in any international exchange programs in which participants are paid wages.
(January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275; Amended by January 2009 Mtg., Bd. Dec. 152

41.050.27. District Youth Exchange Committee Chair and Multidistrict Officer List
The general secretary shall publish and maintain a directory of all district Youth Exchangecommittee chairs, multidistrict contacts, and regional group contacts. (October 2019 Mtg.,
Bd. Dec. 58)
Source: May 1979 Mtg., Bd. Dec. 355; Amended by June 2009 Mtg., Bd. Dec. 217; January 2017 Mtg., Bd. Dec. 87; October 2019
Mtg., Bd. Dec. 58

41.060. Rotary Youth Leadership Awards
Rotary Youth Leadership Awards, also known as RYLA, is a program of Rotary International,
adopted by the Board in 1971.
RYLA programs are designed for children age 14 and older and adults in discrete cohorts toaddress varying maturity levels and program needs. (January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

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41.060.1. Purpose
The Rotary Youth Leadership Awards program develops qualities of leadership in young
people through civic engagement and personal and professional development. RYLA
program content and format can be customized to target limited age groups in order toaddress varying needs and interests within the community. RYLA programs are conductedat the club, district, or multidistrict level. (November 2020 Mtg., Bd. Dec. 69)
Source: April 1971 Mtg., Bd. Dec. 256; May-June 1982 Mtg., Bd. Dec. 395; Amended by November 1995 Mtg., Bd. Dec. 95; July
1998 Mtg., Bd. Dec. 37; January 2017 Mtg., Bd. Dec. 87; November 2020 Mtg.,Bd. Dec. 69

41.060.2. District Governor Authority
The governor is responsible for all RYLA events within the district, and the district RYLA
committee shall report to the governor. (September 2016 Mtg., Bd. Dec. 57)
Source: September 2016 Mtg., Bd. Dec. 57

41.060.3. RYLA Facilitators
Facilitators involved in RYLA shall receive training related to sexual harassment and abuse
prevention and diversity, equity and inclusion. For RYLAs that engage minors, facilitators
shall also receive training on Rotary International’s youth protection policies and theirdistrict’s youth protection policies. (January 2021 Mtg., Bd. Dec. 84)
Source: January 2021 Mtg., Bd. Dec. 84

41.060.4. Goals
The goals of a Rotary Youth Leadership Awards program are as follows:
1) Develop youth leadership skills and recognize young people who are making a positive
difference in their communities;
2) Instill in young people a life-long commitment to service and connect young people tothe continuing engagement opportunities available through Rotary International
3) Fulfill Rotary’s commitment to youth service by empowering young people throughleadership development. (January 2021 Mtg., Bd. Dec. 84)
Source: May-June 1982 Mtg., Bd. Dec. 395; Amended by January 2017 Mtg., Bd. Dec. 87; January 2021 Mtg., Bd. Dec. 84

41.060.5. Participant Learning Outcomes
During RYLA participants should:
1) Learn the fundamentals of leadership, including communication skills, conflict
management strategies, and the ability to address problems ethically and strategically2) Expand their ability to enact change within themselves and as a member of a team3) Know how to take meaningful action to address community and global issues4) Understand Rotary’s impact in local communities and the opportunities available toyoung people through Rotary. (January 2021 Mtg., Bd. Dec. 84)
Source: February 1996 Mtg., Bd. Dec. 218; Amended by January 2021 Mtg., Bd. Dec. 84

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41.060.6. Service in RYLA
Clubs and districts are encouraged to include service activities and curriculum that
promotes development of ethical leadership, team-building, international understanding,goodwill, and peace. (January 2021 Mtg., Bd. Dec. 84)
Source: January 2017 Mtg., Bd. Dec. 87; Amended by January 2021 Mtg., Bd. Dec. 84

41.060.7. Tactics for Planning Engaging RYLAs
Clubs and districts involved in RYLA are encouraged to:a. Work toward diversity, equity, and inclusion across all programming by:i. including participants with leadership potential from economically and sociallydisadvantaged communities
ii. including facilitators representing diverse demographicsb. Promote youth voice by allowing participants to play a leading role in shaping their own
RYLA programming;c. Develop programming for Rotaractors and young adults that emphasizes professional
development and leadership development.
d. Create innovative programming that addresses community needs and fosters
collaborative partnerships with local organizations
e. Evaluate impact of RYLA program by collecting data from participants and facilitators
and utilize findings to shape future programming. (January 2021 Mtg., Bd. Dec. 84)
Source: February 2001 Mtg., Bd. Dec. 227; Amended by January 2017 Mtg., Bd. Dec. 87; November 2020 Mtg., Bd. Dec. 69; January
2021 Mtg., Bd. Dec. 84

41.060.8. RYLA Seminars and Programs
RYLA seminars should be conducted in districts and zones to facilitate the exchange of
information between Rotarians and Rotaractors involved in RYLA and to share
information about successful RYLA programming among district RYLA chairs, district
RYLA committee members, and other Rotarians and Rotaractors interested in RYLA. In
addition, governors and directors are encouraged to include RYLA in the programs of the
district training assembly, the district conference, and Rotary institutes. (November 2020
Mtg., Bd. Dec. 69)
Source: February 2001 Mtg., Bd. Dec. 227; Amended by January 2017 Mtg., Bd. Dec. 87; November 2020 Mtg., Bd. Dec. 69

Cross References
2.120. Youth Protection
17.020. Incorporation of Districts
32.090.4. Multidistrict Youth Exchange
41.020. New Generations Service ExchangeRotary Code of Policies
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Article 42. Global Networking Groups
42.010. Rotary Fellowships
42.020. Rotary Action Groups
42.030. Incorporation Guidelines For Global Networking Groups

42.010. Rotary Fellowships
42.010.1. Terms of Fellowships
A Rotary fellowship is a group of individuals that globally unites around a common interest,
vocation, or recreational activity with the primary purpose to network, further friendship,and build community. Membership in a fellowship is open to any interested individual.
Fellowships should be inclusive to participants from all backgrounds regardless of theirage, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual
orientation, and gender identity.
Fellowship activities must be conducted independently of RI, but must be in harmony with
RI policy, including the use of the Rotary Marks. Fellowships may not be used to promotereligious beliefs, political issues, or other organizations. Recognition of a fellowship by
RI in no way implies legal, financial or other obligation or responsibility on the part of RI,or any district or club. A fellowship may not act on behalf of RI, or represent or imply thatit has authority to act on behalf of RI. A fellowship is not an agency of RI. Fellowships
must be self‑sustaining financially, administratively, and otherwise. Fellowships may notexist or function in any country in violation of the laws of such country.
Individual Rotary Fellowships are not covered by RI insurance and are encouraged toassess their own risk and secure coverage as appropriate. (November 2021 Mtg., Bd. Dec.
52)
Source: January 1966 Mtg., Bd. Dec. 168; November 1999 Mtg., Bd. Dec. 172; Amended by June 2001 Mtg., Bd. Dec. 394; May
2003 Mtg., Bd. Dec. 381; March 2005 Mtg., Bd. Dec. 205; June 2005 Mtg., Bd. Dec. 302; June 2018 Mtg., Bd. Dec. 177; January 2020
Mtg., Bd. Dec. 100; November 2021 Mtg., Bd. Dec. 52

Cross References
40.010.1. Definition of Program Participants
40.050.1. Definition of Rotary Alumni
42.010.2. Criteria for Recognition
The general secretary recognizes Rotary Fellowships on behalf of the Board.
To be recognized as a fellowship, a group shall:
1) Have at least 25 members representing at least five countries.
2) Not duplicate the purposes of an existing fellowship, Rotary program, or RotaryFoundation program.
3) Not be utilized as a tactic to promote a service project or program.

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3084) Utilize a commonly understood name reflecting the fellowships’ interest, vocation, or
recreational activity.
5) Be led by an active Rotarian, Rotaractor, or Peace Fellow.
6) Have governing documents (charter, constitution, bylaws, or similar documents), whichshall be consistent with RI policy.
7) Create a website or social media page that contains the group’s proposed name, logo,
and contact information. The web presence and all communications must clearly
indicate the group is proposed or in formation. (November 2021 Mtg., Bd. Dec. 52)
Source: November 1997 Mtg., Bd. Dec. 141; August 1999 Mtg., Bd. Dec. 66; November 2002 Mtg., Bd. Dec. 101; May 2003 Mtg.,
Bd. Dec. 381; March 2005 Mtg., Bd. Dec. 205; Amended by June 2005 Mtg., Bd. Dec. 302; October 2013 Mtg., Bd. Dec. 43; October
2015 Mtg., Bd. Dec. 58; January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58. See
also November 1996 Mtg., Bd. Dec. 106; January 2019 Mtg., Bd. Dec. 115; January 2020 Mtg., Bd. Dec. 100; November 2021 Mtg.,
Bd. Dec. 52

42.010.3. Maintaining Active Status
The general secretary will promote fellowships as member engagement and retention
opportunities.
Fellowships maintaining the criteria for recognition and meeting the following criteria will
be considered active and will receive promotional preference through Rotary media and at
events such as the International Convention, subject to space availability:
1) Maintain a web presence (website, social media page) with current information andapproved name, logo and use of Rotary Marks
2) Report their chair annually to Rotary International
3) Submit an annual report to the general secretary by 1 September
4) Respond to inquiries from its members, prospective members, and the general secretary5) Resolve fellowship disputes in an amicable manner (November 2021 Mtg., Bd. Dec.
52)
Source: January 2019 Mtg., Bd. Dec. 115; Amended by November 2021 Mtg., Bd. Dec. 52

42.010.4. GovernanceRotary Fellowships must adhere to their governing documents (charter, constitution,
bylaws, or similar documents) which shall be consistent with RI Policy.
All election and governance disputes shall be resolved amicably by the fellowship.
Guidance from an independent third party may be sought to help resolve disputes. RI will
not intervene. (November 2021 Mtg., Bd. Dec. 52)
Source: November 2021 Mtg., Bd. Dec. 52

42.010.5. Chapters
A Rotary Fellowship may form chapters to diversify involvement and increase its
international reach. The chapters must use the Rotary Fellowships RI-approved name andvisual identity with a chapter-specific identifier.

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The Rotary Fellowship shall oversee its chapters and be responsible for their compliancewith RI’s policies. Rotary Fellowships may collect nominal dues from its chapters to offset
administrative expenses incurred as a result supporting chapters. (November 2021 Mtg.,
Bd. Dec. 52)
Source: November 2021 Mtg., Bd. Dec. 52

42.010.6. Termination of Recognition
The general secretary, acting on behalf of the Board, may terminate a fellowship, with orwithout the consent of the fellowship's officers or members, for failure to comply with RI
policies.
The general secretary, acting on behalf of the Board, may terminate a Rotary Fellowshipin cases where the group has decided to voluntarily disband. Disbanded and terminatedfellowships shall donate any remaining funds to The Rotary Foundation. (January 2019
Mtg., Bd. Dec. 115)
Source: November 1989 Mtg., Bd. Dec. 96; Amended by May 2003 Mtg., Bd. Dec. 381; June 2004 Mtg., Bd. Dec. 257; November
2005 Mtg., Bd. Dec. 78; January 2008 Mtg., Bd. Dec. 164; January 2017 Mtg., Bd. Dec. 113; January 2019 Mtg., Bd. Dec. 115

42.010.7. Statement in Publications
A prospective Fellowship must prominently identify itself as a “prospective” group.
Rotary Fellowships must prominently display the statement “This fellowship is not anagency of, or controlled by, Rotary International” or similar language approved by thegeneral secretary in newsletters, publications, brochures, and websites. Following is anapproved example of how such language may be incorporated into a statement describing
the fellowship.
“The Rotary Fellowship of Architects is dedicated to building a global community ofprofessionals within the architecture field to exchange ideas, provide learning opportunities
and build friendship. This fellowship operates in accordance with Rotary International
policy, but is not an agency of, or controlled by, Rotary International.” (November 2021
Mtg., Bd. Dec. 52)
Source: May 2003 Mtg., Bd. Dec. 381; Amended by June 2005 Mtg., Bd. Dec. 302; January 2019 Mtg., Bd. Dec. 115; November
2021 Mtg., Bd. Dec. 52

42.010.8. Agreements with Other Parties
Any agreement between a fellowship and other parties must clearly state that the fellowshipis not an agency of, or controlled by Rotary International, an Illinois corporation, and that
Rotary International is not liable for the activities of the fellowship. Any such agreement
must also clearly state that Rotary International is not a party to the agreement, and that
Rotary International is not liable for the performance of, or any obligation under, theagreement.
A fellowship may not enter into cooperative relationships with other organizations onbehalf of RI. (June 2005 Mtg., Bd. Dec. 302)
Source: March 2005 Mtg., Bd. Dec. 205; June 2005 Mtg., Bd. Dec. 302

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42.010.9. Youth Protection
Rotary Fellowships must protect the safety and wellbeing of all youth participating in theiractivities and comply with Rotary International’s youth protection policies. A Rotary
Fellowship may not grant membership or affiliation to a person who is known to haveengaged in sexual abuse or harassment or who is prohibited from being a member of a
Rotary club. (Upon obtaining information that a fellowship has knowingly failed toterminate the membership or affiliation of such an individual, the RI Board may terminate
the Rotary Fellowship for failure to comply). (January 2017 Mtg., Bd. Dec. 113)
Source: May 2015 Mtg., Bd. Dec. 184; January 2017 Mtg., Bd. Dec. 113

42.010.10. Fellowships at RI Conventions
RI will provide gratis booth and meeting space for active Rotary Fellowships in goodstanding, on a space available basis and when the budget permits, with the provisions thatno sale of goods or exchange of funds may take place. (November 2021 Mtg., Bd. Dec. 52)
Source: May 2012 Mtg., Bd. Dec. 244; Amended by October 2019 Mtg., Bd. Dec. 29; November 2021 Mtg., Bd. Dec. 52

Cross References
8.020. Special Observances

42.020. Rotary Action Groups
42.020.1. Purpose
A Rotary Action Group shall be an internationally organized group with subject-matter
expertise and experience in a particular service area whose purpose is the advancement of
the Object of Rotary by providing assistance and support to Rotary and Rotaract clubs,
districts, and multidistricts in planning and implementing large-scale, community
development and humanitarian service projects. (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; May2014 Mtg., Bd. Dec. 143; January 2016 Mtg., Bd. Dec. 123; January 2019 Mtg., Bd. Dec. 115; January 2020 Mtg., Bd. Dec. 100; April
2021 Mtg., Bd. Dec. 157

42.020.2. Relationship with Rotary International
Rotary Action Groups are a resource to clubs and districts in their specialty. Rotary Action
Group activities must be in harmony with RI policy. Rotary Action Groups may not be used
to promote religious beliefs, political issues, or other non-Rotary organizations, or for thesole purpose of advocacy. Recognition of a Rotary Action Group by RI in no way implies
legal, financial or other obligation or responsibility on the part of RI, or any district or club.
A Rotary Action Group may not act on behalf of RI, or represent or imply that it has authority
to act on behalf of RI. A Rotary Action Group is not an agency of RI. Rotary Action Groups
must be self-sustaining financially, administratively, and otherwise. Rotary Action Groups
may not exist or function in any country in violation of the laws of such country.

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Individual Rotary Action Groups are not covered by RI insurance and are encouraged toassess their own risk and secure coverage as appropriate. (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; October
2015 Mtg., Bd. Dec. 58; January 2016 Mtg., Bd. Dec. 123; April 2021 Mtg., Bd. Dec. 157

42.020.3. Governance and Membership
Rotary Action Groups must adhere to standard bylaws as approved by the Board. Rotary
Action Groups shall be governed by a board of directors with at least five members who
must be active Rotarians, Rotaractors, or Peace Fellows.
Membership in the Rotary Action Group is open to any interested individual. Membership
may also be offered to Rotaract clubs, Rotary clubs, and districts on an annual basis at thediscretion of the Rotary Action Groups’ board of directors. (January 2020 Mtg., Bd. Dec. 100)
Source: November 2006 Mtg., Bd. Dec. 75; Amended by January 2011 Mtg., Bd. Dec. 137; January 2017 Mtg., Bd. Dec. 113; January
2020 Mtg., Bd. Dec. 100

42.020.4. Obtaining Provisional Recognition as a Rotary Action GroupAll prospective Rotary Action Groups must apply for provisional recognition by the Board.
To apply, the group must
1) Secure at least 50 prospective members representing at least five countries and threezones, who share a common interest in a specific worthwhile service activity that advances
the Object of Rotary.
2) Submit an application, including a description of the founding members’ expertise in
the subject matter, the types of projects it intends to promote or conduct, and an action planthat outlines how the group plans to accomplish its service goals. At least 10 founding
members must demonstrate technical or subject matter expertise in the proposed group’s
area of concentration.
3) Be organized in accordance with RI policy.
4) Complement the service activities of Rotarians, Rotaractors, clubs and districts and not
duplicate with the purposes of an existing Rotary Action Group, RI program or RotaryFoundation programGroups that are denied provisional recognition may not reapply for a period of two years
from the date of such denial. (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; January
2017 Mtg., Bd. Dec. 113; April 2021 Mtg., Bd. Dec. 157

42.020.5. Requirements for Provisionally Recognized Rotary Action Groups
Within two years of the date of provisional recognition, a Rotary Action Group must
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3121) Provide evidence of support for at least three multi-club or district community
development and humanitarian service projects2) Help clubs and districts obtain partners (within or outside of Rotary) and other resources
for their projects
3) Maintain a website with current information and resources
4) Meet all of the requirements and policies for Rotary Action Groups
Provisionally recognized Rotary Action Groups shall have all the rights and responsibilities
of Rotary Action Groups. At the end of the two-year period, the Board may recognize or
terminate the provisional Rotary Action Group. Groups that are denied recognition may
not reapply for a period of two years from the date of denial. (April 2021 Mtg., Bd. Dec.
157)
Source: January 2017 Mtg., Bd. Dec. 113; Amended by October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 115; April 2019
Mtg., Bd. Dec. 142; September 2020 Mtg., Bd. Dec. 23; April 2021 Mtg., Bd. Dec. 157

42.020.6 Maintaining Status as a Rotary Action GroupTo maintain its status as a Rotary Action Group, a group must function in accordance with
its recognized purpose and in accordance with RI policy and
1) Serve as a resource to clubs and districts by providing them with technical advice on
project planning and implementation, developing best practices, guides, in-person and/or
virtual learning opportunities.
2) Annually demonstrate evidence for maintaining expertise in the group.
3) Regularly collaborate with clubs, districts, and multidistricts on international projects
in their area of specialty and annually support at least three multi-club or district
humanitarian service projects. Groups shall maintain a record of their involvement andproject outcomes.
4) Demonstrate ability to connect clubs and districts with organizations in their area ofspecialty.
5) Consistently distribute print or electronic communications to members of the Rotary
Action Group.
6) Maintain a website with current information and resources.
7) Hold an annual meeting, in person or online, through which members can interact.
8) Submit an annual report of activities and finances, as requested by the general secretary,with a copy to its members by 1 October.
9) Maintain an action plan and report progress towards objectives in the annual report.

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Annual reports shall be reviewed by the general secretary and the RI Programs Committee
to determine whether groups are maintaining their active status. Groups that do not meetthe criteria to maintain status shall be terminated by the RI Board of Directors. (April 2021
Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137; January 2016 Mtg., Bd. Dec. 123; January
2017 Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 115; April 2019 Mtg., Bd. Dec. 142; April 2021
Mtg., Bd. Dec. 157

42.020.7. Rotary Action Group Communication Policies
1. Websites
Rotary Action Groups must maintain websites that promote their activities and inform theirmembers. Groups in formation that have not yet received recognition from the Board may
organize a website to seek potential members, as long as the website clearly states that thegroup is not a Rotary Action Group, and does not use the Rotary Marks. Groups information that are denied recognition must disable these websites upon notification of theBoard’s decision.
2. Contact with clubs and districts
Rotary Action Groups may contact district governors district governors-elect , district
international service chairs, and district Rotaract representatives. Rotary Action Groups
may contact Rotary and Rotaract clubs only when a district governor grants express
permission. This permission must be renewed annually with the change in districtleadership.
3. Conflicts of interest
It is not permissible for a member of a Rotary Action Group to circularize on mattersaffecting his or her individual business interests.
4. Statement in communications and publications
Rotary Action Groups’ communications (electronic and print), publications, and websites
must prominently display the statement “This Rotary Action Group is not an agency of, or
controlled by, Rotary International” or similar language approved by the general secretary.
This language must also be prominently included in any communications to, or agreements
with, outside parties.
Following is an approved example of how such language may be incorporated into astatement describing a Rotary Action Group.
“The Rotary Action Group for Urban Concerns is a group of Rotarians whose purpose is
to mobilize Rotarians and provide global leadership to address issues such as crime,
unemployment, substance abuse, and homelessness. This Rotary Action Group operates
in accordance with Rotary International policy, but is not an agency of, or controlled by,
Rotary International.” (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; September
2011 Mtg., Bd. Dec. 88; January 2012 Mtg., Bd. Dec. 191; January 2019 Mtg., Bd. Dec. 80; January 2019 Mtg., Bd. Dec. 115; April
2021 Mtg., Bd. Dec. 157

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42.020.8. Promotion of Rotary Action Groups
Rotary Action Groups shall work through the existing structure of clubs, districts, andmultidistricts to support their service projects. Rotary Action Groups may list club, district,and multidistrict projects on their websites seeking financial support and provide direction
on how individuals and/or organizations may contribute to those entities directly.
District governors, district International Service chairs and club presidents are encouraged
to facilitate collaboration opportunities between clubs and Rotary Action Groups on
projects and activities pertaining to the groups’ respective areas of specialty.
Governors-elect and club presidents-elect shall be trained in the purpose, operation,
composition, and targeted expertise of Rotary Action Groups. This should include how to
use Rotary Action Groups to assist clubs and districts in supporting RI strategic planpriorities. (January 2017 Mtg., Bd. Dec. 113)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January
2016 Mtg., Bd. Dec. 123; January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113

42.020.9. Independent Review of Financial Statements
Rotary Action Groups with annual gross receipts or expenditures of more than US$25,000
or equivalent are required to provide an annual financial statement and report that has been
independently reviewed by a qualified accountant or by an action group audit committee,
as may be decided by the membership. This report is to be provided to the membershipwith a copy to the general secretary by 1 October in each year.
If an audit committee approach is selected, the committee musta) Be composed of at least three members who are not current officersb) Be composed of active Rotariansc) Have at least one member who is a past governor or past club presidentd) Have at least one member with accounting and audit experiencee) Be selected by the group at its annual meeting in accordance with the procedures
established by the group. (January 2017 Mtg., Bd. Dec. 113)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; November 2007 Mtg., Bd. Dec. 69; January
2011 Mtg., Bd. Dec. 137; January 2017 Mtg., Bd. Dec. 113

42.020.10. Rotary Action Group Chapters
A Rotary Action Group may form country or regional chapters to diversify involvement
and increase its regional impact. The chapters must use the Rotary Action Group’s RIapproved name and visual identity with a country or regional identifier.
The Rotary Action Group shall oversee its chapters and be responsible for their compliancewith RI’s policies. Rotary Action Group may collect dues from its chapters to offset
administrative expenses incurred as a result supporting chapters. (April 2021 Mtg., Bd.
Dec. 157)
Source: April 2021 Mtg., Bd. Dec. 157

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42.020.11. Services
Services include use of the Rotary Marks and listing in program publications and on the RI
website. (November 2021 Mtg., Bd. Dec. 53)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January
2012 Mtg., Bd. Dec. 201; January 2017 Mtg., Bd. Dec. 87; January 2019 Mtg., Bd. Dec. 80; January 2020 Mtg., Bd. Dec. 99; November
2021 Mtg., Bd. Dec. 53

42.020.12. Rotary Action Groups at RI Conventions
RI will provide gratis booth and meeting space for active Rotary Action Groups in goodstanding, on a space available basis and when the budget permits, with the provisions that nosale of goods or exchange of funds may take place. (November 2021 Mtg., Bd. Dec. 53)
Source: November 2021 Mtg., Bd. Dec. 53

42.020.13. Suspension and Termination of Recognition
The general secretary, acting on behalf of the Board, may suspend services provided to a
Rotary Action Group, with or without the consent of the group's officers or members, for
failure to function in accordance with RI policy. To be reinstated, the group must address
the concerns communicated by the general secretary within six months of the date ofsuspension. The general secretary, acting on behalf of the Board, may reinstate a suspended
Rotary Action Group. In the case of non-compliance, the general secretary may
recommend that the Board terminate the group.
Groups that are terminated may not reapply for a period of two years from the date of
termination.
The general secretary may, acting on behalf of the Board, terminate a Rotary Action Group
in cases where the group has decided to voluntarily disband.
Disbanded or terminated Rotary Action Groups shall donate any remaining funds to The
Rotary Foundation. (April 2019 Mtg., Bd. Dec. 142)
Source: June 2005 Mtg., Bd. Dec. 302; November 2005 Mtg., Bd. Dec. 78; January 2011 Mtg., Bd. Dec. 137; January 2017 Mtg., Bd.
Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 80; April 2019 Mtg., Bd. Dec. 142

42.020.14. Rotary Action Group Dues and Fundraising
Rotary Action Groups shall disclose how dues are used in their governing documents, andon their membership application materials. Rotary Action Groups shall prepare andcirculate a statement of income and expenses annually to their members.
Rotary Action Groups may have paid staff. Groups may pay staff salaries and otheradministrative costs through membership dues, through project administrative fees paid aspart of a grant, or through donations designated for such expenses.
Rotary Action Groups may solicit funds, including on their websites, from individuals
and/or organizations, provided that donations are for the purpose of supporting:--a Rotary club, Rotaract club, district, or multidistrict project--The Rotary Foundation

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316--a separate implementing organization working with Rotary or Rotaract clubs on a project(provided there is no conflict of interest between the Rotary Action Group, its officers
and/or directors, and the entity receiving the funds)
Rotary Action Groups may hold donations for the groups listed above in an amount not toexceed US$100,000. Rotary Action Groups seeking to hold funds in excess of US$100,000
shall first obtain approval from the general secretary. (November 2021 Mtg., Bd. Dec. 53)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January
2016 Mtg., Bd. Dec. 123; January 2017 Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 80; April
2019 Mtg., Bd. Dec. 142; November 2021 Mtg., Bd. Dec. 53

42.020.15. Rotary Action Groups and Other Organizations
1. Grant-seeking policy
Rotary Action Groups approaching other organizations for funds in excess of US$25,000
shall first provide a draft copy to the general secretary and obtain express approval prior to
submitting any formal applications. This provision also applies to funds that will be
disbursed to a third party organization working with the group.
2. Cooperative relationship policy
Rotary Action Groups approaching other organizations with the intention of establishingformal, written cooperative relationships or other agreements shall first provide a draft
copy to the general secretary and obtain express approval in advance of any formal action.
(January 2019 Mtg., Bd. Dec. 80)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; February 2007 Mtg., Bd. Dec. 159; January
2011 Mtg., Bd. Dec. 137; January 2019 Mtg., Bd. Dec. 80

Cross References
36.010.3. Contact with Other Organizations

42.020.16. Incorporation of Rotary Action Groups
The advisability of incorporation is a matter the members of a Rotary Action Group should
determine in light of their activities. Applications for incorporation must be submitted to
the general secretary for review prior to submission. The articles of incorporation, or
equivalent corporate document, of a Rotary Action Group must include a statement to theeffect that the group is not an activity or agency of RI and must be in accordance with RI
policy. (January 2011 Mtg., Bd. Dec. 137)
Source: June 2005 Mtg., Bd. Dec. 302; Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137

42.020.17. Rotary Action Group Advocacy Guidelines
Rotarians are advocates for ending polio and for improving lives through service inRotary’s areas of focus. Rotary Action Groups are organized with the purpose of
supporting clubs and districts in planning and implementing large-scale, community
development and humanitarian service projects in a particular domain in which theirmembers have expertise. As part of their work, it is understood that RAGs promote

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awareness of an issue and advocate for action to address the issue. When dealing withgovernments for which a particular issue is politically sensitive, RAGs are expected to
avoid taking partisan positions and are encouraged to submit suggested calls to action to
Rotary International for review.” (April 2021 Mtg., Bd. Dec. 157)
Source: January 2018 Mtg., Bd. Dec. 102; Amended by April 2021 Mtg., Bd. Dec. 157

42.020.18. Youth Protection
Rotary Action Groups must protect the safety and wellbeing of all youth participating intheir activities and comply with Rotary International’s youth protection policies. A Rotary
Action Group may not grant membership or affiliation to a person who is known to haveengaged in sexual abuse or harassment or who is prohibited from being a member of a
Rotary or Rotaract club. (Upon obtaining information that a group has knowingly failed
to terminate the membership or affiliation of such an individual, the RI Board may
terminate the Rotary Action Group for failure to comply). (November 2021 Mtg., Bd. Dec.
53)
Source: May 2014 Mtg., Bd. Dec. 143; January 2017 Mtg., Bd. Dec. 113; November 2021 Mtg., Bd. Dec. 53

Cross References
2.120. Youth Protection
26.120. Harassment-free Environment at Meetings, Events, or Activities
Article 34. Rotary Marks

42.020.19. Diversity and Inclusion
Rotary Action Groups are strongly encouraged to be inclusive:a) to participants from all backgrounds regardless of their age, ethnicity, race, color,abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender
identity.
b) when approached by other groups of Rotarians, Rotaractors and alumni working inthe shared area of concentration by incorporating their expertise, creating leadership
opportunities, and helping elevate their cause through subcommittees, campaigns, orsignature programs. (April 2021 Mtg., Bd. Dec. 157)
Source: April 2021 Mtg., Bd. Dec. 157

Cross References
26.130. Diversity, Equity and Inclusion Policy Statement for Rotary International
40.050.1. Definition of Rotary Alumni
Article 34. Rotary Marks

42.030. Incorporation Guidelines For Global Networking Groups
The following recommended minimum guidelines apply to all Global Networking Groups thatchoose to incorporate:

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1. The name of the incorporated Global Networking Group shall be the same as the name approvedby the RI Board
2. The corporation shall be a not-for-profit entity, and it shall pay no dividend and no part of its
money, property or other assets shall be distributed to its members, directors, or officers
3. Where any provision of the corporate documents of the incorporated Global Networking Groupis not in conformity with the constitution, bylaws, or policies of RI, the terms of the constitution,
bylaws, or policies of RI shall prevail at all times
4. All members of the Global Networking Group shall be members of the incorporated entity
5. The initial membership of the Global Networking Group shall be the members of the Global
Networking Group as of the time of the incorporation. The addition or removal of a member froma Global Networking Group pursuant to the Global Networking Group’s governing document shallimmediately and automatically result in a corresponding change in the membership of thecorporation
6. The board of directors and officers of the Global Networking Group corporation shall be limited
to members of the Global Networking Group
7. The number and terms of the directors shall be as required by local law and as provided for by
the incorporated Global Networking Group’s corporate documents
8. The board of the Global Networking Group at the time of the incorporation shall be the board of
the incorporated group. Incorporated Rotary Action Groups must have at least five board members
who are active Rotarians; incorporated Rotary Fellowships must have at least three board members,
chaired by an active Rotarian. The Global Networking Group may elect such other officers as
required by local law and as provided for in its corporate documents
9. The chair shall report annually to the members on the status of the Global Networking Group
incorporation
10. The Global Networking Group corporation is not an activity or agency of RI.
11. The Global Networking Group corporation shall immediately and automatically cease
operations and begin dissolution upon directive of the RI Board or upon the approval of the membersof the corporation. The chair shall provide the Board notice of a decision by the Global Networking
Group to dissolve the corporation, and shall provide a final report upon the completion of the
dissolution process. (January 2019 Mtg., Bd. Dec. 80)
Source: November 2005 Mtg., Bd. Dec. 76; Amended by January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113; January 2019 Mtg.,
Bd. Dec. 80

Cross References
32.090.5. General Secretary Authority to Incorporate Global Networking GroupsRotary Code of Policies
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Article 43. RI Awards
43.010. Rotary Citation
43.020. Significant Service Award
43.030. Rotary Membership Development Award
43.040. Service Above Self Award
43.050. Avenues of Service Award
43.060. RI Award of Honor
43.070. The Sylvia Whitlock Leadership Award
43.080. Rotary Alumni Global Service Award
43.090. Alumni Association of the Year Award
43.100. Rotary Award for Excellence in Service to Humanity
43.110. Award Replacement Policy
43.120. New Award or Recognition Proposals

43.010. Rotary Citation
The purpose of this award is to recognize Rotary clubs that pursue activities that support
organizational priorities.
The criteria for the Rotary Citation shall be based on the priorities and goals of the strategic plan,
include relevant Rotary Foundation goals, and remain consistent for the duration of that strategic
plan.
There will be a separate section for each president to personalize. Citation achievements should
be written in such a way that clubs chartered during the achievement year are not unduly precluded
from achieving the Citation.
A Rotary Citation for districts may be offered to districts where a pre-determined number of clubs
achieve the Rotary Citation.
A modified version of the Rotary Citation shall be made available for Interact Clubs and Rotaract
Clubs. An electronic certificate will be sent to governors for local printing or electronic
distribution to clubs. (January 2017 Mtg., Bd. Dec. 115)
Source: May 2011 Mtg., Bd. Dec. 215: Amended by January 2017 Mtg., Bd. Dec. 115

43.020. Significant Service Award
The purpose of this award is to recognize Rotary and Rotaract clubs for impactful projects and to
give district recognition to club activities that address a significant problem or need.
The current club president may forward to the current governor for consideration any projectdescription undertaken during their year of service. Upon receipt, the governor may determinethat the achievement is worthy of recognition by certificate. (April 2020 Mtg., Bd. Dec. 139)
Source: July 1991 Mtg., Bd. Dec. 22; Amended by January 2017 Mtg., Bd. Dec. 115; April 2020 Mtg., Bd. Dec. 139

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43.030. Rotary Membership Development Award
The purpose of this award is to recognize individual Rotarians, clubs, districts, regions, and zones
for activities proven to increase membership.
Criteria
Membership achievement categories for recognition shall be informed by those presented in the
Rotary Citation. For each category, an achievement threshold of the top five clubs in districts,
districts in zones, and zones worldwide shall be recognized.
Recognition Items
Recognition shall be based on the level of achievement and may include wearable items, display
items, electronic badges for online posting, and recognition events during International Assembly
and Convention. Publicity of award winners may appear on the RI website and in Rotary and otherregional magazines where appropriate.
Recognition items for individuals shall be delivered to clubs for presentation during club meetings
or events. Recognition items for clubs shall be delivered to district governors for presentation
during official visits or district events. Recognition items for district and regional leaders shall bedelivered to directors for presentation at district or zone events. (January 2017 Mtg., Bd. Dec. 115)
Source: June 1997 Mtg., Bd. Dec. 303; May 2014 Mtg., Bd. Dec. 157; Amended by January 2017 Mtg., Bd. Dec. 115. See also March 1997
Mtg., Bd. Dec. 266. Affirmed by July 2002 Mtg., Bd. Dec. 30

43.030.1. Membership Society for New Member Sponsors
The Membership Society for New Member Sponsors recognizes those dedicated members
who have demonstrated an extraordinary commitment in expanding Rotary’s reach.
Eligibility
Any active or former Rotarian who has sponsored 25 or more members into Rotary may
be recognized in the Membership Society for New Member Sponsors. Charter membersof new clubs do not count towards a members’ cumulative sponsor activity and no member
may have more than two sponsors assigned to them.
Recognition Levels
Bronze Level: Sponsored 25-29 members
Silver Level: Sponsored 30-49 members
Gold Level: Sponsored 50-74 members
Platinum Level: Sponsored 75+ members(June 2021 Bd. Mtg., Dec. 190)
Source: June 2021 Bd. Mtg., Dec. 190

43.040. Service Above Self Award
The purpose of this award is to honor up to 150 outstanding Rotary and Rotaract club members
per year whose service activities deliver an impact to humanity. No more than one recipient will
be selected from a given district each year and an individual may only receive the award once.

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Eligible nominators
Only current district governors and RI directors may submit one candidate from their districts.
RI’s current special representatives to non-districted Rotary clubs may also nominate one Rotarianor Rotaractor per year from the group of non-districted clubs they serve.
Eligible nominees
Any active Rotarian or Rotaractor in good standing may be nominated except current, incoming
or immediate past governors, RI Directors, RI Presidents, and Foundation Trustees.
It is not possible to nominate one’s self for the award. In addition, nominees must not be thepartner, lineal descendant (child or grandchild), a partner of a lineal descendant, or an ancestor(parent or grandparent) of the nominator.
Nomination Criteria
Nominees must be Rotarians or Rotaractors in good standing. They must have demonstrated
exemplary continuing humanitarian service, in any form and at any level. There should be anemphasis on personal volunteer efforts and active involvement in helping others through Rotary.
The award will not be given solely in recognition of one’s performance in an elected or appointed
Rotary assignment. Personal financial contributions to Rotary, its Foundation, or any individual
project are not relevant considerations for this award.
Selection of recipients
Up to five RI Membership Committee members shall review the nominations. Upon selection, RI
shall return to the nominator or nominator’s designee the Service Above Self pin and crystal award
for presentation to the Rotarian or Rotaractor. (June 2021 Mtg., Bd. Dec. 177)
Source: March 1992 Mtg., Bd. Dec. 184; Amended by February 1995 Mtg., Bd. Dec. 171; February 1996 Mtg., Bd. Dec. 217; June 1998 Mtg.,
Bd. Dec. 347; October 1998 Mtg., Bd. Dec. 68; November 1999 Mtg., Bd. Dec. 131; June 2001 Mtg., Bd. Dec. 389; November 2001 Mtg., Bd.
Dec. 72; February 2002 Mtg., Bd. Dec. 176; February 2003 Mtg., Bd. Dec. 228; November 2006 Mtg., Bd. Dec. 77; February 2007 Mtg., Bd. Dec.
204; November 2008 Mtg., Bd. Dec. 66; November 2009 Mtg., Bd. Dec. 58; October 2015 Mtg., Bd. Dec. 61; January 2017 Mtg., Bd. Dec. 115;
January 2018 Mtg., Bd. Dec. 109; April 2020 Mtg., Bd. Dec. 139; June 2021 Mtg., Bd. Dec. 177

Cross References
32.090.15. GS Authority to Rescind Service Above Self Award
43.050. “Avenues of Service Award”
The purpose of this award is to recognize the efforts of individual Rotarians or Rotaractors in eachof Rotary’s five Avenues of Service.
Eligible nominators and nominees
Current club presidents may nominate to the district for recognition in one or all of the areas ofservice any active Rotarian or Rotaractor in good standing except current club presidents;
incoming, current, or immediate past governors; general secretaries, RI directors, RI presidents,
Foundation Trustees, and RIBI presidents, vice-presidents, or honorary treasurers.

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Sample achievement activities:
Club Service: Having exhibited significant support of club service by the activities andadministration of their Rotary or Rotaract club and enhancing member satisfaction.
--Organizing club meetings and creating engaging programming--Serving on committees, as committee chair, on club Boards, etc.
--Fostering communication among club members, and with the community through social or othermedia coverage of club activities--Creating a proactive, creative, long-term strategy supporting membership development--Joining and actively participating in the activities of a Rotary Fellowship
Community Service: Having exhibited significant support of community service by improving
the quality of life for people in their communities and serving the public interest.
--Taking the lead on the planning and implementation of a sustainable local service project--Fostering opportunities to secure a partnership with a corporate, governmental, or
nongovernmental entity to work on a project together--Personally involving oneself in the hands on delivery of service to the community
International Service: Having exhibited significant support of international service by improving
the quality of life for people across the globe, and promoting peace and international and cultural
understanding.
--Taking the lead on the planning and implementation of an international service project in one ofRotary’s six areas of focus--Fostering opportunities to secure a partnership with a corporate, governmental, or
nongovernmental entity to work on a service project together--Participating in World Community Service, Friendship Exchange, Vocational Training Team, orIntercountry Committees--Organizing the club's participation in a local or international project faire--Participating in a Rotary Action Group’s support of a service project
Vocational Service: Having exhibited significant support of vocational service by exemplifying
integrity and high ethical standards in their vocation and in Rotary; using their vocational talents
to serve the community.
--Mentoring a young person to help that person succeed in vocational pursuits--Organizing a vocational service discussion or group workshop to inspire others to take action--Teaching other club members about their vocation by participating in a classification talk--Participating in a business networking event that introduces non-Rotarians to the principles ofvocational service--Implementing an activity to celebrate Vocational Service Month in January--Participating in a Vocational Training Team
Youth Service: Having exhibited significant support of youth service by empowering youth andyoung professionals, and supporting leadership development programs such as Rotaract, Interact,
Rotary Youth Leadership Awards, and Rotary Youth Exchange.
--Taking the lead on the planning and implementation of a service project that supports thedevelopment of young persons in the community--Hosting an event for Rotary alumni, and highlighting Rotary’s networking opportunities--Participating in an Interact or Rotaract club service project--Actively mentoring and coaching Interactors’ and Rotaractors’ personal, professional, andleadership development

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323--Hosting a youth exchange student--Implementing a service project to recognize World Interact or Rotaract Week or Youth service
monthUpon receipt, the governor may determine that the achievement is worthy of recognition bycertificate. At such time as a Rotarian or Rotaractor has achieved recognition in all five avenuesof service a governor may nominate that Rotarian or Rotaractor for recognition by RI. Upon
receipt, RI shall return to the governor or club president the Avenues of Service pin for presentation
to the Rotarian or Rotaractor. (April 2020 Mtg., Bd. Dec. 139)
Source: July 1997 Mtg., Bd. Dec. 52; Amended by June 1998 Mtg., Bd. Dec. 347; June 2001 Mtg., Bd. Dec. 389; June 2010 Mtg., Bd. Dec. 223;
January 2017 Mtg., Bd. Dec. 115; April 2018 Mtg., Bd. Dec. 162; April 2020 Mtg., Bd. Dec. 139

43.060. RI Award of Honor
The RI Award of Honor may be granted to deserving individuals including heads of state. Up tofive awards may be granted each Rotary year by the president. The president shall report to theBoard the name of the individual(s) to whom he or she plans to grant an award at least 14 days
prior to granting the award. If a director voices any objection within seven days of notification,
consideration of such award shall be delayed until the next Board meeting. (January 2017 Mtg.,
Bd. Dec. 115)
Source: November 1996 Mtg., Bd. Dec. 53. Amended by February 1999 Mtg., Bd. Dec. 189; June 2001 Mtg., Bd. Dec. 387; May 2003 Mtg., Bd.
Dec. 325; June 2005 Mtg., Bd. Dec. 300; January 2017 Mtg., Bd. Dec. 115. See also July 1990 Mtg., Bd. Dec. 4

43.070. The Sylvia Whitlock Leadership Award
The Sylvia Whitlock Leadership Award honors one Rotary member per year who has actively
worked to advance women in Rotary.
Eligible nominators and nominees
Any active Rotary member in good standing may submit one candidate for consideration, eachyear.
Any active Rotary member in good standing who has demonstrated extraordinary success in theadvancement of women in Rotary, regardless of gender or tenure of membership, may be
nominated. Members cannot nominate themselves, and may only receive the award once.
Selection of recipients
Past Sylvia Whitlock Award recipients and up to five RI Membership Committee members shallreview eligible nominations. No more than one recipient shall be selected each year. Upon
selection, the recipient will be announced and invited to be publicly recognized as appropriate andpractical. (November 2021 Mtg., Bd. Dec. 57)
Source: November 2021 Mtg., Bd. Dec. 57

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43.080. Rotary Alumni Global Service Award
The purpose of Rotary Alumni Global Service Award is to honor an outstanding Rotary Alumnus
whose career and activities illustrate the impact of Rotary’s programs on their service to humanity.
For the award, Rotarians should consider individuals whose service activities and professional
achievements are of an extraordinary nature. The ideal candidate’s service and professional career
would go beyond the local community to touch the lives of people at the international level.
The Rotary Alumni Global Service Award is given to a single individual. All Rotary alumni are
eligible for the award. (January 2016 Mtg., Bd. Dec. 101)
Source: October 2014 Mtg., Bd. Dec. 65; Amended by January 2016 Mtg., Bd. Dec. 101

43.080.1. Selection Criteria
1. Candidates must have demonstrated the social benefits of Rotary’s programs throughextraordinary service activities and professional achievements.
2. Candidates must have achieved distinction in their profession or vocation.
3. Candidates must have performed sustainable service impacting the international
community. (October 2014 Mtg., Bd. Dec. 65)
Source: October 2014 Mtg., Bd. Dec. 65

43.080.2. Eligibility Criteria
1. Candidates must accept the award in person at the Rotary International Convention,with exception being granted in special circumstances.
2. An individual may receive an award only once.
3. Individuals may not be nominated for, or receive an award, posthumously.
4. Current and past RI Directors and Foundation Trustees shall be ineligible to receive theaward. (January 2016 Mtg., Bd. Dec. 124)
Source: October 2014 Mtg., Bd. Dec. 65; January 2016 Mtg., Bd. Dec. 124

43.080.3. Nomination of Candidates
1. Any member of the Rotary community, including Rotarians, alumni, and current
program participants can nominate a candidate.
2. Nominations must be made on the prescribed form with a clear description of thecandidate's achievements that would qualify him/her for this award; supplementary
documentation or material is highly desirable. Nominations must be received at RI
World Headquarters by 15 September.
3. The General Secretary shall be responsible for the nomination process and should notify
district governors of the deadline and procedures. (October 2019 Mtg., Bd. Dec. 44)
Source: October 2014 Mtg., Bd. Dec. 65; October 2018 Mtg., Bd. Dec. 34; Amended by October 2019 Mtg., Bd. Dec. 44

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43.080.4. Selection Process
1. The general secretary will review all nominations to assure candidates meet theeligibility criteria and forward the top ten candidates for each award to the Membership
Committee and The Rotary Foundation Awards Review Committee for consideration.
2. The Membership Committee and The Rotary Foundation Awards Review Committee
will review and recommend one winner and one alternate to the Board and Trustees attheir meetings in January for selection.
3. The recipient of the award will be notified about winning the award immediately after
the January meetings of directors and trustees. Upon written acceptance of the award(including a commitment to receive the award in person at the Rotary International
Convention), the winner will be announced to the other nominators and regional
coordinators, and to the general public, as appropriate.
4. Presentation of the award will be made jointly by the trustee chair and RI president
during a plenary session at the Rotary International Convention. (January 2020 Mtg.,
Bd. Dec. 85)
Source: October 2014 Mtg., Bd. Dec. 65; Amended by January 2016 Mtg., Bd. Dec. 101; January 2017 Mtg., Bd. Dec. 87; October
2018 Mtg., Bd. Dec. 34; October 2019 Mtg., Bd. Dec. 44; October 2019 Mtg., Bd. Dec. 67; January 2020 Mtg., Bd. Dec. 85

43.080.5. Involvement of Rotary Alumni Global Service Award Recipients in Rotary
Activities
Rotary Institute conveners and regional coordinators are encouraged to invite Award
recipients to speak at the Rotary Institute as appropriate and if practicable.
Governors and Governors-elect of those districts where Award recipients reside areencouraged to invite the recipients to the district conference as appropriate and ifpracticable.
Presidents of Rotary clubs where Award recipients reside are encouraged to grant honorary
membership to Rotary Alumni Global Service Award recipients who are not Rotarians andto invite them to club events whenever possible.
Past Award recipients may be invited to participate in RI Conventions wheneverappropriate and practical. (January 2016 Mtg., Bd. Dec. 101)
Source: October 2014 Mtg., Bd. Dec. 65; Amended by January 2016 Mtg., Bd. Dec. 101

43.090. Alumni Association of the Year Award
The purpose of the Rotary Alumni Association of the Year Award is to recognize an alumni
association that has increased awareness of the significant role alumni play in Rotary anddemonstrated a lasting impact on Rotary programs. Winning associations receive a plaque orbanner, recognition in Rotary media, and the opportunity to present their association’s work at asignificant Rotary event. (October 2014 Mtg., Bd. Dec. 65)
Source: October 2014 Mtg., Bd. Dec. 65

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43.090.1. Award Eligibility
The alumni association must:a) Be formally chartered by Rotary Internationalb) Be up-to-date in responding to all requests for information from RI, such as surveys
and current officersc) Enhance the awareness of the value of alumni within Rotaryd) Involve a majority of association memberse) Complete a project or activity over the past twelve months that has impact on either alocal or international communityf) Have an online presence through social media, such as Facebook, LinkedIn, or othersiteg) Demonstrate collaboration between Rotarians and alumnih) Support the Object of Rotary and Service Above Self (October 2014 Mtg., Bd. Dec.
65)
Source: October 2014 Mtg., Bd. Dec. 65

43.090.2. Nomination Procedure
1. Any member of the Rotary community, including Rotarians, alumni, and current
program participants can nominate a candidate.
2. Nominations must be made on the prescribed form with a clear description of thecandidate's achievements that would qualify the alumni association for this award;
supplementary documentation or material is highly desirable. Nominations must be
received at RI World Headquarters by 15 September.
3. The general secretary shall be responsible for the nomination process and should notify
district governors of the deadline and procedures. (October 2019 Mtg., Bd. Dec. 44)
Source: October 2014 Mtg., Bd. Dec. 65; Amended by January 2017 Mtg., Bd. Dec. 87; October 2018 Mtg., Bd. Dec. 34; October
2019 Mtg., Bd. Dec. 44

43.090.3. Selection Process
1. The general secretary will review all nominations to assure candidates meet theeligibility criteria and forward the top ten candidates for each award to the Membership
Committee and The Rotary Foundation Awards Review Committee for consideration.
2. The Membership Committee and The Rotary Foundation Awards Review Committee
will recommend one winner and one alternate winner of the Rotary Alumni Association of
the Year Award to be presented to the Board and Trustees at their respective meetings inJanuary for selection.
3. The recipient of the award will be notified about winning the award immediately after
the January meetings of directors and trustees. Upon written acceptance of the award, thewinner will be announced to the other nominators and regional coordinators, and to thegeneral public, as appropriate. (January 2020 Mtg., Bd. Dec. 85)
Source: October 2018 Mtg., Bd. Dec. 34; Amended by October 2019 Mtg., Bd. Dec. 44; October 2019 Mtg., Bd. Dec. 67; January
2020 Mtg., Bd. Dec. 85

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43.100. Rotary Award for Excellence in Service to Humanity
The purpose of this award is to recognize up to 150 non-Rotarians who have demonstrated
exemplary humanitarian service.
Eligible nominators
District governors may nominate one eligible candidate from their district for this award each year.
RI’s current special representatives to non-districted Rotary clubs may also each submit one
nomination per year.
Eligible nominees
Only non-Rotarians, including the partner of an active Rotarian in good standing, may be
nominated for this award. An individual may only receive the award once.
Nomination criteria
Candidates shall be considered based solely on the humanitarian service they have renderedthrough Rotary, with an emphasis on personal volunteer efforts and active involvement in helping
others. Personal financial contributions to Rotary, its Foundation, or any individual project are not
relevant considerations for this award.
Selection of recipients
Up to five current RI Membership Committee members shall review the nominations. Upon
selection, RI shall return to the nominator or nominator’s designee the Award for Excellence inService to Humanity crystal for presentation to the nominee. (June 2021 Mtg., Bd. Dec. 177)
Source: January 2015 Mtg., Bd. Dec. 140; Amended by January 2017 Mtg., Bd. Dec. 115; June 2021 Mtg., Bd. Dec. 177

43.110. Award Replacement Policy
As a general guideline, replacement items will be issued from Rotary International in the following
manner, irrespective of the nature of the loss:a) Award certificates will be issued electronically to the requestor subject to confirmation that theindividual was previously awarded.
b) Tangible items such as plaques, pins, crystals, etc., will be replaced subject to production and/or
manufacturer’s cost, the expense of which will be the financial responsibility of the requestor.
c) RI staff will ensure the integrity of the award replacement by confirming for the
producer/manufacturer the validity of the request and facilitate the ordering of these items.
(January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

43.120. New Award or Recognition Proposals
As a general guideline, the Board shall not adopt a new award or recognition program, unless:a) the program is substantively different than any or all components of an existing award or
recognition programb) the new program aligns with Rotary’s strategic planc) an existing program of similar cost has been eliminated or reduced

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328d) one or more RI committees has evaluated and developed program componentse) the board has identified tangible expected results along with a period of time (e.g. 2-3 years) toreview actual performancef) there is sufficient time for planning and preparation before the new program’s implementationg) there is sufficient staff and financial support for the start-up and on-going administration of the
program (January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87Rotary Code of Policies
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Article 44. Rotary Clubs, Rotary Districts, and Other Rotary Entities and Other
Organizations
44.010. Development of Service Projects
44.020. Guidelines for Rotary Clubs, Rotary Districts and Other Rotary Entities for Interactingwith Other Organizations
44.030. Annual Financial Statement from Rotary Programs/Entities using Rotary Name orRequesting Support or Participation
44.040. Guidelines for Clubs to Conduct Projects in Non-Rotary Countries

44.010. Development of Service Projects
Rotary clubs, districts, and other Rotary Entities should consider the following when developing
service projects:a) Community needs assessmentsb) The five Avenues of Servicec) The six areas of focusd) The RI Strategic Plane) The mission of The Rotary Foundation. (January 2017 Mtg., Bd. Dec. 96)
Source: November 2008 Mtg., Bd. Dec. 58; Amended by June 2010 Mtg., Bd. Dec. 223; Amended by January 2017 Mtg., Bd. Dec. 87; January 2017
Mtg., Bd. Dec. 96

44.010.1. Rotary Club, District and Other Rotary Entity Autonomy of Service Projects
Clubs, districts and other Rotary Entities should develop their own programs according tocommunity needs. It is not within the scope of the program of RI to sponsor or prescribe
for any club, district or other Rotary Entity a particular service project or program.
(January 2017 Mtg., Bd. Dec. 96)
Source: May-June 1927 Mtg., Bd. Dec. XIV(b)(3); November 2004 Mtg., Bd. Dec. 59; January 2017 Mtg., Bd. Dec. 96

Cross Reference
8.010. Club Autonomy of Activities

44.010.2. Service Projects Conducted by Rotary Clubs Rotary Districts and Other Rotary
Entities
Rotary clubs, Rotary districts and other Rotary Entities are encouraged to support andcooperate with other organizations for the purposes of carrying out and enhancing theirown service activities. (January 2017 Mtg., Bd. Dec. 96)
Source: February 2002 Mtg., Bd. Dec. 213; Amended by January 2017 Mtg., Bd. Dec. 96

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44.020. Guidelines for Rotary Clubs, Rotary Districts and Other Rotary Entities forInteracting with Other Organizations
1. These guidelines govern the actions of Rotary clubs, Rotary districts and other Rotary Entities
when interacting with other organizations.
2. Rotary does not endorse its partners, their products or services, policies or positions. Partnership
does not imply endorsement or approval of the partner’s products or services, policies or positions
by Rotary. A partnership does not imply any exclusive arrangement with Rotary. A partnership
does not imply any grant of control or influence to the partner over the content of any Rotary
activity, publication, position or policy, nor does it imply that Rotary will exert any influence toadvance the partner’s interests outside the particulars of the arrangements made for the joint
initiative, event, or activity. Promotional materials and communications cannot include any
wording or design that suggests endorsement or approval of a product or service, policy or position
by Rotary.
3. Clubs, districts and other Rotary Entities may support and cooperate with other organizationsin projects and activities provided that:a) such initiatives are consistent with Rotary ideals and purposesb) the cooperative activity is approved by the club, district or other Rotary Entity membershipconcernedc) the cooperation involves direct participation and responsibility by a committee appointed by aclub president, district governor or chair of a Rotary Entity designated for the duration of theactivity, with provision for annual reviewd) club, district or other Rotary Entity autonomy as an independent organization is preservede) the club, district or other Rotary Entity does not become a member of the cooperatingorganizationf) appropriate recognition for club, district or other Rotary Entity is obtained, to the extent that it
is warranted by the nature of the cooperation, in the interest of keeping the public informed about
Rotary and its service activitiesg) the club, district or other Rotary Entity and the cooperating organization share in the
responsibility of communicating to the public the nature of the joint project or activityh) the club, district or other Rotary Entity does not accept an ongoing
1. obligation to participate in the joint project, or
2. financial obligation to the organization, but provides opportunities for Rotary clubs, Rotary
districts or other Rotary Entities to review and decide upon continuing participation or financial
support of such projects or activities at board meetings, district conferences, annual meetings
or by other appropriate meansi) such activity or cooperative agreement entered into by a club, district or other Rotary Entity
does not in any way bind or commit Rotary International or The Rotary Foundation to said activity
or agreement.
4. Except as may otherwise be set forth in Article 36, Partnerships, these Guidelines govern theuse of the Rotary Marks, including the Rotary International emblem (the “Rotary Marks” aredefined in paragraph 6, below) by any Rotary club(s), Rotary district(s) or any other Rotary Entity
when used in combination with the name or logo of another organization.

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5. "Rotary Entities" includes Rotary International, The Rotary Foundation, a Rotary club or groupof clubs, a Rotary district or group of districts (including a multidistrict activity), a Rotary
Fellowship, Rotary Action Group, and administrative territorial units of Rotary International.
Entities not included in this definition are not permitted to enter into sponsorship or cooperative
relationships which use the Rotary Marks without seeking prior Board approval. Individual RI
Programs are not considered Rotary Entities.
6. The information in these Guidelines should be referenced in any agreement between any Rotaryclub(s), Rotary district(s) or any other Rotary Entity and another organization, including, but notlimited to, a sponsor or other cooperating organization, especially the information contained inparagraphs 6, 8, 10, 11, 12, 13, 14, 15, 16, 17 and 18, below.
7. RI is the owner of numerous trademarks and service marks throughout the world, including,but not limited to, "Rotary," the Rotary emblem, "Rotary International," "RI," "Rotary Club," "The
Rotary Foundation," the Rotary Foundation logo, "Rotarian," "The Rotarian," "Rotaract,""Rotaract Club," the Rotaract emblem, "Interact," "Interact Club," the Interact emblem,"Interactive," "Paul Harris Fellow," the image of Paul Harris, "PolioPlus," the PolioPlus logo,“Service Above Self,” “One Profits Most Who Serves Best,” and the Rotary Centers for Peace andConflict Resolution logo (the "Rotary Marks"). RI extends the right to use these Marks to Rotary
clubs, Rotary districts and other Rotary Entities under certain limited guidelines for specificauthorized uses as further set forth throughout this Code of Policies (see Article 33, Rotary Marks,
generally).
8. When interacting with other organizations, such as for sponsorship and other cooperative
relationship purposes, RI permits Rotary clubs, Rotary districts and other Rotary Entities to use
the Rotary Marks in the following manner(s) and subject to the following provisions.
9. Nothing in the limited use granted herein will constitute an assignment or license of any of theRotary Marks to any other organization.
10. In situations where Rotary clubs, Rotary districts and other Rotary Entities are interacting withother organizations, RI will only allow the use of the Rotary Marks in combination with the nameor logo of another organization for the limited and specific purpose of promotional materials forthe event or project of, or cooperative relationship with, the Rotary club(s), Rotary district(s) orother Rotary Entity, as further set out in paragraph 10, below.
11. When one of the Rotary Marks is used in combination with the name or logo of anotherorganization, further identifying language of the name of the Rotary club(s), Rotary district(s) orother Rotary Entity must also be used in close proximity to and in equal prominence with theRotary Marks. (See Sections 34.030.6.; 34.040.6; 34.040.10.)
12. Whenever any of the Rotary Marks are used in combination with the logo of anotherorganization for sponsorship or cooperative relationship purposes, including any advertisement or
promotional materials directly related to a sponsored Rotary event or project (including, but notlimited to, banners or signs) the logo of the other organization must be of equal or lesser unit size
to that of the Rotary emblem (or other Rotary Marks, at the sole discretion of the Rotary club(s),Rotary district(s), other Rotary Entity or RI), unless the Rotary emblem or other Rotary Mark ispart of a repetitive background screen. RI allows for overwriting of the Rotary emblem (or otherRotary Code of Policies
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Rotary Marks) (watermarked, printed, screened or embossed), provided the Rotary emblem orother Rotary Mark is not otherwise partially covered and/or obstructed. RI agrees that in cases
where a sponsor might wish to highlight its role in sponsoring a Rotary event or project inconjunction with its regular advertising, the Rotary emblem may be smaller than the sponsor’s
logo.
13. The Rotary Marks may not be altered, modified or obstructed in any way but must be
reproduced in their entirety. No abbreviations, prefixes or suffixes such as “Rota” are permitted.
The simplified wheel is to be used only together with “Rotary” as part of the simplified signaturelock-up or with “Interact” or “Rotaract” as part of the simplified signatures for the Programs logos.
RI allows for overwriting of the Rotary emblem or other Rotary Mark (watermarked, printed,
screened or embossed), provided the Rotary emblem or other Rotary Mark is not otherwise
partially covered and/or obstructed.
There should be no overlap between another organization’s logo and the Rotary emblem or otherRotary Mark; the two images should be clearly spaced so as to be two separate and distinct images.
For correct color reproductions of the Rotary emblem, current guidelines are found in the Brand
Center at https://brandcenter.rotary.org and in “Voice and Visual Identity Guidelines,” which givefurther specifications for reproducing the Rotary emblem and guidelines for maintaining astandardized, coordinated identity for all Rotary materials (547A). Rotarians are reminded that
Rotary is both a local and a global organization and even local uses may enjoy global recognition
through the use of the Internet. Different cultures have different standards and different
sensitivities. Any use of the Rotary Marks under these guidelines should attempt to be culturally
sensitive and in concert with the Object of Rotary. RI reserves the right to review and approve
any uses of the Rotary Marks. The Rotary Marks may not be depicted in combination with images
of guns, weapons, or other armaments.
14. The Rotary Marks may only be reproduced by a vendor authorized to do so. Whenever,possible, therefore, reproductions of the Rotary Marks should be done by an officially licensed
vendor. If the desired goods are not reasonably available from a RI licensee, a release must be
obtained from the RI Licensing Section.
15. Each use of any of the Rotary Marks in combination with the name or logo of anotherorganization should be subject to a pre-publication review and approval process on the part of theRotary club(s), Rotary district(s) or other Rotary Entity or by RI. RI, the Rotary club(s), Rotary
district(s) or other Rotary Entity should retain the sole right to specific denial or authorization or,in the case of alteration (of copy or layout), to be mutually agreed upon by the parties.
16. The Rotary club(s), Rotary district(s) or other Rotary Entity should retain control over where
promotional materials are published in any medium, including where banners or signs are allowed
to be displayed when any of the Rotary Marks are used in combination with the name or logo ofanother organization.
17. The Rotary club(s), Rotary district(s) or other Rotary Entity should reserve the right to approve
publications or other media in which any other organization wishes to advertise or otherwise
promote a relationship using the Rotary Marks.

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18. Membership lists, except by Board authorization, must stay within the control of RI, thedistrict(s), the club(s), and/or other Rotary Entity(ies) involved. However, any determination toallow access to membership lists must respect the individual rights of Rotarians, including relevant
legal restrictions.
19. Any use of the Rotary Marks in combination with the name or logo of another organization
shouldA. Be consistent with Rotary’s values and local cultural norms
B. Be in accord with the Object of Rotary, and
C. Enhance Rotary’s public image and reputation. (October 2019 Mtg., Bd. Dec. 29)
Source: October 1988 Mtg., Bd. Dec. 114; October 1998 Mtg., Bd. Dec. 86; Amended by August 2000 Mtg., Bd. Dec. 64; November 2000 Mtg.,
Bd. Dec. 133; February 2001 Mtg., Bd. Dec. 224; June 2001 Mtg., Bd. Dec. 385; November 2001 Mtg., Bd. Dec. 71; February 2002 Mtg., Bd.
Dec. 213; February 2003 Mtg., Bd. Dec. 194; February 2004 Mtg., Bd. Dec. 159; November 2006 Mtg., Bd. Dec. 35; November 2007 Mtg., Bd.
Dec. 32; November 2007 Mtg., Bd. Dec. 70; January 2008 Mtg., Bd. Dec. 142; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg., Bd. Dec. 201;
June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec. 195; January 2017 Mtg., Bd. Dec. 86; January 2017 Mtg.,
Bd. Dec. 96; June 2017 Mtg., Bd. Dec. 172; September 2017 Mtg., Bd. Dec. 24; April 2018 Mtg., Bd. Dec. 159; April 2019 Mtg., Bd. Dec. 172;
October 2019 Mtg., Bd. Dec. 29

Cross References
34.030. Use of Emblem
34.030.15. RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations
Article 36. Partnerships
37.010. Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs
44.020.1. Club Lists and Membership Lists Not to Be Furnished to Other Organizations
Lists of clubs, their officers or committee members, or Rotarians shall not be furnished toother organizations, except:a) to meet legal requirements of government agencies orb) by the assent of the Board or its Executive Committee; provided that the Board or its
Executive Committee may not furnish such lists in violation of any applicable laws.
(February 2001 Mtg., Bd. Dec. 219)
Source: January 1941 Mtg., Bd. Dec. 103, January 1955 Mtg., Bd. Dec. 87; October 1988 Mtg. Bd. Dec. 114; Amended by February
2001 Mtg., Bd. Dec. 219

44.030. Annual Financial Statement from Rotary Programs/Entities using Rotary Name orRequesting Support or Participation
Any unofficial Rotary program, group, or entity using the word “Rotary” in its name or requestingsupport or participation from Rotarians, Rotary clubs, and/or Rotary districts is requested to submit
an annual financial statement showing revenues and expenditures during the past Rotary year, anda statement of funds on hand at the time of the report, to its members and participants, and to thegeneral secretary upon request, by 1 October in each year. In lieu of submitting reports to members
and participants, this annual statement may be posted on any website existing for the organizationand shall remain on the website until the report for the following year is posted. (January 2008
Mtg., Bd. Dec. 142)
Source: November 2007 Mtg., Bd. Dec. 109

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44.040. Guidelines for Clubs to Conduct Projects in Non-Rotary Countries
RI has adopted the following guidelines to assist clubs and districts in carrying out international
service projects in countries with no Rotary presence:a) Under no circumstances should the club or any of the members undertake any formal orinformal extension activities in the project country. Extension is the responsibility of the Board.
b) The purpose, scope, time frame, beneficiaries, and role of the club should be clearly explained
to the leaders of the community in which the project is undertaken, as well as to government
authorities in the area.
c) A complete outline of the project prospectus, including purposes, objectives, in-country
contacts, extent and kind of involvement of other organizations and government agencies,
timetable for completion, and whether Foundation grant funding is being sought should be
provided to the governor with a copy to the general secretary before the project is implemented.
d) A project status report should be provided to the governor with a copy to the general secretaryon a semiannual basis.
e) The club should ensure that the project does not violate the laws of the country of the club, or
the project country, and has received approval from the appropriate government authority of the
project country to undertake the project.
f) If working in cooperation with another organization(s) the club should determine that suchorganization(s) is registered and acts within the laws of the project country. (June 1998 Mtg., Bd.
Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 94

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CHAPTER VI
COMMUNICATIONSArticles
48. Official Language and Translation
49. Membership Communications
50. Public Relations and Information
51. Publications
52. Audio/Visual/Electronic Communications
53. Other Communications

Article 48. Official Language and Translation
48.010. RI Official Language
48.020. Translation of Rotary Literature

48.010. RI Official Language
English is the only official language of RI. (June 2010 Mtg., Bd. Dec. 182)
Source: May 1954 Mtg., Bd. Dec. 206; January 1973 Mtg., Bd. Dec. 109; Amended by June 2010 Mtg., Bd. Dec. 182. Affirmed by June 1998
Mtg., Bd. Dec. 387; November 1999 Mtg., Bd. Dec. 224

48.010.1. Standard Common Second Language
The Board has elected not to adopt an advocacy position in the promotion of a standard
common second language. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1960 Mtg. Bd. Dec. E-16; November 1996 Mtg., Bd. Dec. 148

48.020. Translation of Rotary Literature
The policy of RI concerning publication of Rotary literature in languages other than English, theofficial language of RI, is:1) RI will provide translated versions of essential club and district information in Japanese,
Portuguese, Spanish, French, German, Korean, Italian, Swedish and Hindi.
2) RI will provide translated versions of essential club and district information in Mandarin
Chinese with the understanding that the level of support will be determined by need andavailable Rotary resources, as determined by the general secretary.
3) All RI publications shall be revised in English and other languages on a staggered, triennial
basis, with those publications affected most by the Council on Legislation to be revised after
the Council. The general secretary will be authorized to make exceptions to this policy, as
necessary. Recent changes in Board policy will be shared with club and district leaders via the
RI website and Rotary Leader.

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4) A district or group of districts in which the Rotarians speak a language(s) other than those listed
above may, on a voluntary basis, translate, print and distribute essential club information to
the clubs in their district(s). Publications translated by volunteers shall not be considered
official RI translations.
The Board has approved a plan for a project for translation of publications by volunteers andrecommends that language groups other than those listed above participate in the ongoingTranslation Project under which RI reimburses for the printing and distribution of publicationstranslated by volunteers. (October 2014 Mtg., Bd. Dec. 93)
Source: November 1999 Mtg., Bd. Dec. 224; February 2000 Mtg., Bd. Dec. 346; Amended by November 2007 Mtg., Bd. Dec. 117; June 2010
Mtg., Bd. Dec. 182; October 2014 Mtg., Bd. Dec. 93. See also April 2000 Trustees Mtg., Dec. 135

48.020.1. Role of General Secretary in Translations of Rotary Literature
The translation and printing of Rotary literature shall be under the direct supervision of thegeneral secretary, who is authorized to approve translations on behalf of the Board and, tomodify the text of translations of Rotary literature, where it appears necessary or advisable
to make publications generally more useful to clubs. The distribution of Rotary literature
to clubs shall be made by the Secretariat. (June 2002 Mtg., Bd. Dec. 245)
Source: April 1930 Mtg., Bd. Dec. IV(p); January 1958 Mtg., Bd. Dec. 142; November 1997 Mtg., Bd. Dec. 108

48.020.2. Use of Rotarian Volunteers in Translating
The general secretary shall develop a database of Rotarians who are able to interpret andtranslate into many languages. In selecting Rotarians to interpret/translate, the generalsecretary shall ensure that they first provide a sample of their work. (June 1998 Mtg., Bd.
Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 185

48.020.3. Translation of Regional Magazines
Regional magazines shall take financial responsibility for translation of materials into theirlanguage from the English text provided by Rotary magazine at no cost to RI. (June 1998
Mtg., Bd. Dec. 348)
Source: October-November 1986 Mtg., Bd. Dec. 188

48.020.4. Translation of Constitutional Documents of Rotary International
A note shall be included in all editions of the Manual of Procedure in languages other thanEnglish preceding the section that includes the constitutional documents, to indicate: a)that in the event of any question arising regarding the meaning or interpretation of any
provision of the constitutional documents, the English-language text of these documents isthe official text; b) that each governor has a copy of the English-language edition of theManual of Procedure, including the constitutional documents; and c) that a copy of theconstitutional documents in English may be obtained by ordering an English-language
edition of the Manual of Procedure or downloading an electronic copy from the Rotary
website. (September 2016 Mtg., Bd. Dec. 28)
Source: January 1976 Mtg., Bd. Dec. 80; Amended by September 2016 Mtg., Bd. Dec. 28

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48.020.5. Translation of Name “Rotary Club of”
A club may use the language of the country in which it is located to designate the name of
the club so long as the name in translation reflects accurately the designation as given in
English. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. E-6

Cross References
32.080.4. General Secretary Authority regarding Translations of Rotary Literature
58.050.2. Simultaneous Interpretation/Language Support During Plenary Sessions
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Article 49. Membership Communications
49.010.
49.020.
49.030.
49.040.
49.050.

Official Notices
Board Minutes
Manual of Procedure
Constitutional Documents
Codification of Policies

49.010. Official Notices
Official notices shall be transmitted to clubs and districts via the RI website, whenever feasible.
Such notification will satisfy the requirements of the RI Bylaws. (October 2015 Mtg., Bd. Dec.
37)
Source: November 1994 Mtg., Bd. Dec. 116; Amended by June 2010 Mtg., Bd. Dec. 182; October 2015 Mtg., Bd. Dec. 37

49.020. Board Minutes
The minutes of Board meetings shall be posted on the RI website. (May 2011 Mtg., Bd. Dec. 252)
Source: May 2011 Mtg., Bd. Dec. 252

49.020.1. Confidentiality of Board Minutes and Reports
Any and all reports to a Board meeting or to a RI committee meeting, as well as discussions
during those meetings and notes taken during those meetings, contain proprietary andconfidential information. (May 2011 Mtg., Bd. Dec. 252)
Source: November 1997 Mtg., Bd. Dec. 104

Cross References
11.010.1. Approval for Clubs to Solicit Cooperation, Financial Aid, or Participation
11.010.6. Use of Member Data for Commercial Purposes or Circularization
49.030. Manual of Procedure
The English edition of the Manual of Procedure shall be revised and published within six monthsof the adjournment of the Council on Legislation. The editions in other languages shall be revised
and published as soon thereafter as possible. (September 2016 Mtg., Bd. Dec. 28)
Source: October-November 1977 Mtg., Bd. Dec. 177. Amended by February 1999 Mtg., Bd. Dec. 208; November 1999 Mtg., Bd. Dec.
201; September 2016 Mtg., Bd. Dec. 28

49.040. Constitutional Documents
The revised English edition of the constitutional documents should be mailed to all districts within
two months of adjournment of the Council. Adopted enactments should be reproduced exactly as
adopted by the Council and only modified as necessary to give full effect to all adopted enactments.
(November 2007 Mtg., Bd. Dec. 32)
Source: February 1999 Mtg., Bd. Dec. 208; June 2007 Mtg., Bd. Dec. 255

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49.050. Codification of Policies
The Rotary Code of Policies is a reference manual, in subject order, of all policy decisions still inforce that were made by Conventions, Councils on Legislation, the Board, the Trustees and to alimited extent, the general secretary. All general and permanent policies of the Board shall beincorporated into the Code.
The Code will be maintained and kept up to date by the general secretary. The general secretary,at the conclusion of each Board meeting, shall review the decisions passed at that meeting andprepare a report listing those decisions taken by the Board that should be added to the Code. This
report shall be submitted to the Executive Committee of the Board at its next meeting. The generalsecretary shall update the Rotary Code of Policies after each Board meeting for distribution inloose-leaf form to the Board and appropriate RI staff, and publication on the RI website. The
general secretary shall produce and make available a separate document showing amendments
made to the revised version of the Rotary Code.
Any section or subsection of the Code that is based on a Board decision that is 30 years old, andthat has not been subsequently amended, shall be reviewed by the Board at its last meeting of eachyear to see whether it should be retained in the Code.
The general secretary shall have the authority to revise the numbering, arrangement, headings, andcross-references contained in the Rotary Code of Policies as may be required from time to time.
The Rotary Code of Policies shall be issued only in English at this time.
The general and permanent policies of The Rotary Foundation shall be placed in a separate volumeof the Rotary Code of Policies known as "The Rotary Foundation Code of Policies." (April 2018
Mtg., Bd. Dec. 135)
Source: March 1993 Mtg., Bd. Dec. 150; June 1998 Mtg., Bd. Dec. 348; October 1998 Mtg., Bd. Dec. 83; February 1999 Mtg., Bd. Dec. 196;
February 1999 Mtg., Bd. Dec. 197; June 1999 Mtg., Bd. Dec. 297; February 2000 Mtg., Bd. Dec. 299; May 2003 Mtg., Bd. Dec. 325; Amended
by May 2011 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 158; May 2012 Mtg., Bd. Dec. 245; January 2017 Mtg., Bd. Dec. 86; January 2018
Mtg., Bd. Dec. 97; April 2018 Mtg., Bd. Dec. 135

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Article 50. Public Relations and Information
50.010. Purpose of RI Public Relations
50.020. Public Relations Guidelines for Pro Bono Relationships with Corporate Entities

50.010. Purpose of RI Public Relations
The purpose of Rotary’s public relations program is to foster understanding, appreciation, andsupport for the programs and Object of Rotary. The program should promote awareness among
all Rotarians that good publicity, favorable public relations and a positive image are desirable andessential goals for Rotary if it is to achieve that purpose and broaden Rotary’s service to humanity.
(June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1958 Mtg., Bd. Dec. 202; October-November 1983 Mtg., Bd. Dec. 124

50.020. Public Relations Guidelines for Pro Bono Relationships with Corporate Entities
The Board has set forth the following public relations guidelines to effectively manage a pro bono
relationship with a corporate entity to safeguard the integrity and reputation of RI/TRF, whileallowing public relations opportunities for all parties to the agreement.
Definition of Pro Bono Public Relations RelationshipPro bono relationships do not involve compensation. Predetermined “out-of-pocket” costs areagreed to in advance of securing pro bono assistance. A pro bono public relations relationshipinvolves a private communications agency supplying promotional work without compensation. In
turn, RI/TRF agrees to publicize the pro bono relationship as appropriate in RI/TRF’s sole
discretion.
Establishment of Relationship
When an appropriate corporate entity that may provide pro bono public relations services to RI
has been identified, such entity shall be referred to the general secretary for immediate review toensure that RI/TRF’s credibility remain intact, and that current Rotary publicity initiatives will beenhanced. The review will include, but not be limited to, the following elements:
1) Shared mission/interest: A review of the corporation’s policies and positions on issues relevant
to RI/TRF will be assessed to ensure that no conflict of interest exists with the Object of Rotary.
2) Background search: An extensive news search of the corporation and back review of annual
reports will be researched to study current and past media placements.
Upon completion of the satisfactory review, the general secretary will negotiate a pro bono
agreement with the corporate entity. Terms of the agreement will include, but not be limited to,the following:
1) Message development: Standing key messages exist within RI/TRF. Altering or adapting thesemessages must gain approval by the general secretary to deter the release of misinformation to
the general public and RI membership.

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2) RI Spokespeople: The general secretary in consultation with the RI president and/or Trustee
chair, will designate appropriate RI/TRF spokespeople for all events and interviews, a RI/TRF
spokesperson must be incorporated into all media interviews, either live or by telephone. RI
will approve all media interviews related to the pro bono relationship.
3) Editorial Review: RI/TRF staff retains full editorial review of all material released by the
corporate entity. This activity will ensure the release of factual information to the media,
general public and membership audiences of the corporate entity and RI/TRF. These
Guidelines do not authorize corporate entity to reproduce any of the ROTARY Marks for any
purpose without the prior written, express consent of RI/TRF except as expressly set forth
herein.
4) Media placement: All press releases, media advisories and media placements must be reviewed
by RI to ensure accuracy and proper RI/TRF mention and copies of the media placements
provided to RI.
5) Placement in RI/TRF publications: Efforts will be made to ensure proper recognition of the pro
bono services donated by the corporate entity in Rotary publications including but not limited
to: Rotary, Rotary Leader, and the RI website.
6) Photo credit/video credit: All material provided by RI/TRF must be credited to RotaryInternational and include appropriate copyright information, if owned by RI. Appropriate
copyright notice would be : "© 2000 Rotary International.”
7) RI/TRF name and logo requirements: "ROTARY," "ROTARY INTERNATIONAL,""ROTARY INTERNATIONAL and Design" (the Rotary Emblem), "THE ROTARYFOUNDATION," "THE ROTARY FOUNDATION OF ROTARY INTERNATIONAL and
Design" (the Rotary Foundation Logo), "TRF," among numerous other marks (collectively
referred to as the "ROTARY Marks"), are the intellectual property of RI and/or TRF. Usage of
the RI/TRF name and logos will adhere to guidelines concerning reproduction of the ROTARY
Marks or guidelines concerning use of the ROTARY Marks by other organizations as amended
from time to time and/or any other relevant policies, guidelines, and/or decisions governing useof the ROTARY Marks, circularization, solicitation, and/or sponsorship, as promulgated by the
RI Board of Directors.
Once final, the agreement will be submitted for appropriate review consistent with the RI contract
review policy.
Maintenance
The general secretary, through Public Relations and Marketing, will provide continued monitoringof the pro bono public relations services to ensure that all elements of the approved contract are
maintained to RI’s satisfaction. Adjustments to or additions to key messages and media placement
activities will need prior approval from the general secretary. The general secretary will update
the Board of Directors on a quarterly basis on the results of the agreement. RI/TRF retains theright to terminate the agreement at any time. (October 2013 Mtg., Bd. Dec. 30)
Source: May 2000 Mtg., Bd. Dec. 441; Amended by November 2000 Mtg., Bd. Dec. 108; May 2003 Mtg., Bd. Dec. 325; June 2010 Mtg., Bd.
Dec. 182; May 2011 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 158; October 2013 Mtg., Bd. Dec. 30

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Cross References
57.090. RI Convention Public Relations
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Article 51. Publications
51.010.
51.020.
51.030.
51.040.

Official Magazine
Rotary Regional Magazines
Guidelines for New Publications
Rotary Leader

51.010. Official Magazine
51.010.1. Board Authority to Publish a Magazine
The Board has authorized a publication containing articles and news matters of generalinterest to clubs and individual Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: Ballot By Mail No. 6, 1910-1911

51.010.2. Official Magazine To Be Named “Rotary”
The official magazine of RI shall be named Rotary. (September 2020 Mtg., Bd. Dec.
23)
Source: August 1912 Mtg.; Amended by June 2020 Mtg., Bd. Dec. 192

51.010.3. Goals of the Official Magazine
Rotary utilizes its broad policy directive to delineate and work to achieve the following
goals:
1) To provide a channel of communication to disseminate and support the theme andphilosophy of the president and special programs approved by the Board.
2) To promote and report on the major meetings of RI and the various official Rotary
weeks and months.
3 ) To serve as an educational and program resource tool for clubs and district leaders.
4) To help build service by motivating and inspiring Rotarians through reportage ofoutstanding examples of activity in the five Avenues of Service by clubs and Rotarians
around the world.
5) To help build international fellowship by providing Rotarians with regular and effective
contact with the wide world of Rotary which lies beyond their individual clubs and by
informing Rotarians of the accomplishments of their fellow Rotarians.
6) To provide a forum in which the views and concerns of Rotarians--both on Rotary andnon-Rotary topics of significance--can serve to challenge, develop, and strengthen theirbeliefs in Rotary. In addition, to broaden the horizons of Rotarians and other readers byfocusing attention upon the problems of the cultural, ethical, and moral framework within
which Rotary works and serves, with the understanding that there will be no comments
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editors to be offensive to the citizens of any nationality or be adverse to the best interestsof any country.
7) To help strengthen the fabric of society by treating family-life topics, including helpful
art-of-living resources, which are of interest to the official magazine's prime audience,
Rotarians and their families.
8) To provide comprehensive and effective leadership in maintaining a network of Rotarycommunication around the world through cooperation with Rotary regional magazines,
district publications, and club bulletins.
9) To illuminate and enhance the image of RI by publishing a high-quality magazine which
informs and educates non-Rotarians about Rotary ideals and activities.
10) To generate reader interest by producing a magazine which is attractive, lively, topical,
and relevant to Rotarians and their lives--and, therefore, in a position to compete
successfully with the many demands upon readers' time. (June 2010 Mtg., Bd. Dec. 223)
Source: February 1977 Mtg., Bd. Dec. 272; May 1986 Mtg., Bd. Dec. 288; Amended by June 2010 Mtg., Bd. Dec. 223

51.010.4. Content of Rotary Magazine devoted to The Rotary Foundation
The general secretary shall ensure that in each edition of the magazine, a minimum of four
pages shall be devoted to The Rotary Foundation, exclusive of the November (Foundation
Month) issue. (November 2002 Mtg., Bd. Dec. 55)
Source: July 2002 Mtg., Bd. Dec. 12

51.010.5. Official Magazine Advertising Policy
The Board has adopted the following:
ADVERTISING POLICY OF THE OFFICIAL MAGAZINEI) General Policya. The magazine shall actively solicit high-grade advertising from reputable advertisers ofworthy goods and services.
b. Cautious judgment be exercised in the acceptance of advertising, to the end that there
will be in the magazine no advertising which is offensive to good morals or decency,
or that promises something different form what the advertiser will deliver.
c. The Board, the general secretary acting on its behalf, is responsible for administering
this policy and making the final decision on questions of advertising acceptance.
d. It is recognized that Rotarians are of necessity in competition with each other in theirbusiness and professional interests and that such competition should not be the basis
for rejection of legitimate advertising.
e. RI does not endorse any advertiser and does not assume financial responsibility or
obligation in connection with advertised goods and services.

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II) Standard for Acceptancea. The value of goods or services offered must be reasonably stated and product, service,
copy, and illustration must be acceptable by the standards of aesthetics and good taste
one would expect in a prestige magazine.
b. The decision on the acceptability of advertising for any commodity or service can be
influenced by the opinions of recognized trade or professional groups and credit
agencies.
III) Free Advertisinga) Free advertising space shall be available only to RI.
IV) Use of Rotary Emblem, Personal Rotary Affiliation, Rotary Club Supplies
a. The general regulations of RI concerning use of the Rotary emblem also apply toadvertising.
b. Mention of an advertiser's personal Rotary affiliation shall not be permitted in suchadvertising.
c. When the advertisement of a dealer in club supplies is received, it must be determinedthat the products being distributed are made by franchised manufacturers. In the caseof a manufacturer's advertisement, it must be determined that such person is
manufacturing under a license granted by RI.
d.

The Board shall develop and periodically review categories of acceptable andunacceptable advertising to guide the general secretary in administering this policy.

e. Vendors who seek to customize merchandise that is in competition with merchandiseprovided by official licensees must apply for a license from RI when seeking to sellsuch merchandise through advertising in Rotary magazine and the licensed regionalmagazines. Alternatively, vendors seeking to advertise in Rotary magazine and thelicensed regional magazines to sell goods which may be customized and which may
compete with officially licensed products shall be required to use the following
disclaimer in any of their advertising, “Not licensed to reproduce the Rotary Marks,”
or other such disclaimer as the general secretary finds appropriate. The generalsecretary reserves the right to determine which advertisements shall require a
disclaimer.
Customized, competing goods are any goods that directly compete with goods offeredby Rotary International’s officially licensed vendors (“Licensed Products”). A
complete list of Licensed Products is available on RI’s website, www.rotary.org.
The general secretary reserves the right to determine which goods compete with
Licensed Products.
V) Unacceptable Advertisinga) Each case is to be decided on its merits. The following types of advertising are notacceptable:

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1) Fraudulent or misleading advertising; false, unwarranted or exaggerated claims;
vulgar, suggestive or offensive copy; and "bait" advertising where the reader isdenied a fair opportunity to purchase the products or services advertised on theterms indicated2)

Advertising which attacks competitors unfairly or disparages their products,
services or methods3) Supports the use of addictive or harmful products and activities including but notlimited to tobacco, weapons or other armaments, or medical advertising of products
containing habit forming or dangerous drugs; contraceptive devices; medical
advertising which, in the opinion of the publisher, would be offensive to readers
and adjacent advertisers
4) Advertising by clubs which solicits donations from other clubs or Rotarians, or isotherwise contrary to RI’s solicitation and/or circularization policies
5) Advertising for raffles or lotteries that may be contrary to law
6) Advertising that targets Rotarians or Rotary Entities for donations, while notprohibiting open calls for donations
7) Conflicts with Rotary’s ethical and humanitarian values or is otherwise not in accord
with the Object of Rotary8) Undermines internationally recognized standards for human rights
9) Unfairly discriminates based on race, ethnicity, gender, language, religion, politicalor other opinion, national or social origin, property, or birth or other status
10) Promotes a particular political or religious viewpoint
11) Advertising by clubs or Rotarians offering to act as intermediaries for otherRotarians in making business contacts12) Advertising which too closely resembles the magazine's editorial content. (Anyadvertisement which, in the opinion of the publisher, may be mistaken for editorial
content will be labeled "advertisement.")
13) Weaken the autonomy, independence, reputation, or financial integrity of RotaryInternational or The Rotary Foundation
14) Advertising from organizations that seek donations from Rotarians for their own
humanitarian and educational programs. (January 2019 Mtg., Bd. Dec. 80)
Source: October-November 1980 Mtg., Bd. Dec. 203; November 1994 Mtg., Bd. Dec. 65; October 2003 Mtg., Bd. Dec. 49; June 2004
Mtg., Bd. Dec. 236; Amended by May 2003 Mtg., Bd. Dec. 325; January 2008 Mtg., Bd. Dec. 203; October 2018 Mtg., Bd. Dec. 68

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51.010.6. Advertising Content of Rotary Magazine
The advertising content of Rotary should not exceed 35% of pages on an annual basis.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1979 Mtg., Bd. Dec. 238

51.010.7. RI Cause-Related Marketing Policy for Advertising in the Official Magazine
The Board has approved the following cause-related marketing policy regarding
advertising in the Official Magazine:
If an advertiser wishes to conduct a charitable sales promotion which states that proceedsfrom the purchase of any product, service, program or activity will be contributed to The
Rotary Foundation (a “commercial co-venture”), the advertiser must adhere to thefollowing:
A. Enter into a written contract with Rotary International or The Rotary Foundation
itemizing the terms of the sales promotion, including the dates of the campaign, theamount to be donated per transaction, and any guaranteed minimum or maximum
contribution amount.
B. Comply with all state requirements related to charity commercial co-venture
regulations including, but not limited to, filing of a written contract, accounting orreporting, advertising disclosures, and bonding.
C. Comply with Standard 19 and all other related standards of the Better Business Bureau(BBB) Standards for Charity Accountability when creating advertising, packaging andpromotional materials for the contracted charitable sales promotion.
Advertising that includes recognition of a charitable sales promotion benefiting Rotary
clubs, districts or other Rotary-affiliated entities must be able to show proof of compliancewith all state requirements and comply with Standard 19 and all other related standards of
the Better Business Bureau (BBB) standards for Charity Accountability.
Advertisers that want to fundraise for TRF in other manners must comply with the policies
and procedures outlined in the Gift Acceptance Policy of Rotary International. (September
2017 Mtg., Bd. Dec. 34)
Source: November 1996 Mtg., Bd. Dec. 73; Amended by September 2017 Mtg., Bd. Dec. 34

51.010.8. Subscription Price for Rotary
The annual subscription price for Rotary shall be US$12. The subscription fee forinternational subscribers shall be US$24 annually. The mandatory magazine subscription
rate for Canadian Rotarians is US$16 annually. (January 2009 Mtg., Bd. Dec. 132)
Source: February 2001 Mtg., Bd. Dec. 274; January 2008 Mtg., Bd. Dec. 200; November 2008 Mtg., Bd. Dec. 109; January 2009
Mtg., Bd. Dec. 132

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51.010.9. Gratis Subscription to the Official Magazine for Surviving Partner of a Past RIGeneral Officer
The general secretary shall ensure that the surviving partner of a past general officer shallcontinue to receive Rotary magazine for their lifetime, or until such time as he or she
requests that the subscription be cancelled. (November 2000 Mtg., Bd. Dec. 111)
Source: August 2000 Mtg., Bd. Dec. 45

51.010.10. Gratis Subscription to the Official Magazine for Governors-electEach governor-elect in the districts outside North America shall receive a gratis
subscription to the official magazine commencing six months prior to his or her assuming
office as governor whether or not they are a current subscriber to the official magazine.
(May 2003 Mtg., Bd. Dec. 325)
Source: January 1976 Mtg., Bd. Dec. E-14; Amended by May 2003 Mtg., Bd. Dec. 325

51.010.11. Canadian Supplement to Rotary
The general secretary shall manage, publish, and circulate an eight-page quarterly
supplement for Canadian subscribers to Rotary called “Rotary Canada” to focus on
activities of Canadian Rotarians.
The director from Canada or the most recent director from Canada in Zone 24 is requested
to annually appoint a five person Canadian editorial advisory committee to represent
Canadian Rotarians on the content of the supplement.
The general secretary is requested to invite the chair of the Canadian Supplement Editorial
Advisory Committee to meetings of the regional magazine editors. (January 2009 Mtg.,
Bd. Dec. 132)
Source: November 2008 Mtg., Bd. Dec. 109; January 2009 Mtg., Bd. Dec. 132

Cross References
32.030.9. Magazine Subscription Requirements
32.060.5. Adjustment of Advertising Rates for Rotary

51.020. Rotary Regional Magazines
Further to Article 21.010. of the RI bylaws, “official magazine” shall be defined as Rotary
magazine, together with the licensed regional magazines group. RI Bylaws section 21.030.
provides that each member of a club subscribe to a Rotary licensed publication. (October 2018
Mtg., Bd. Dec. 68)
Source: November 2002 Mtg., Bd. Dec. 145; Amended by January 2009 Mtg., Bd. Dec. 132; June 2010 Mtg., Bd. Dec. 182; April 2018 Mtg., Bd.
Dec. 164; October 2018 Mtg., Bd. Dec. 68

51.020.1. Rotary Regional Magazine Criteria
A Rotary regional magazine exists to advance the Object of Rotary in all its aspects. A
Rotary publication that meets the following criteria may be recognized as a Rotary regionalmagazine (including both the print and any electronic versions):Rotary Code of Policies
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1. The magazine serves an area of more than one district or country.
2. All aspects of the publication of the magazine are under the direct supervision of anadvisory board (see section 51.020.4. Guidelines for Rotary Regional Magazine Licensing).
3. The editorial content of the magazine is in harmony with RI policy, and at least 50
percent of the editorial content covers Rotary or Rotary-related subjects.
4. In addition to local or regional news, the magazine carries information about RI andpublishes such topics and specific text as RI may request.
5. The magazine is published at least six times a year and shall be a minimum of twentyfour (24) pages per issue.
6. The overall appearance of the magazine is attractive and in keeping with the dignity andnature of Rotary, and adheres to the RI Board guidelines for reproduction of the Rotary
Marks.
7. The magazine’s circulation reaches a majority of the Rotarians in the area it serves, inorder to maintain the magazine’s purpose and economic viability.
8. The magazine is adequately financed without financial responsibility by RI.
9. The magazine adheres to RI’s reporting requirements, as set forth in the license
agreement with RI.
10. The magazine has entered into a license agreement with RI for the publication anddistribution of a magazine using the Rotary Marks and circularizing the membership.
11. The magazine shall assume responsibility for serving as the basic means ofcommunication between RI and club members/subscribers in the region in replacing Rotary.
12. The regional magazine editors are responsible for the conduct of their respective
magazines within the context of these guidelines.
13. The monthly mandatory material supplied by RI, or regionally prepared material
conveying the same general theme and information, must be used by the RI-licensed Rotary
regional magazines.
14. Licensed regional magazines are required to publish mandatory material, as set forth in
the license agreement with RI;
15. Before a new magazine may be considered for licensing, it must complete a two-year
pilot program.
16. Only licensed Rotary regional magazines shall receive RI support and services;

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17. Rotary and the regional magazines shall continue to exchange quality editorial material
and photographs to effectively emphasize the internationality of the magazines (June 2017
Mtg., Bd. Dec. 189)
Source: July 1977 Mtg., Bd. Dec. 60; Amended by October 1988 Mtg., Bd. Dec. 127; February 2002 Mtg., Bd. Dec. 217; May 2003
Mtg., Bd. Dec. 325; November 2004 Mtg., Bd. Dec. 140; November 2005 Mtg., Bd. Dec. 109; January 2009 Mtg., Bd. Dec. 193; June2010 Mtg., Bd. Dec. 182; November 2010 Mtg., Bd. Dec. 100; January 2011 Mtg., Bd. Dec. 117; September 2011 Mtg., Bd. Dec. 34;
May 2015 Mtg., Bd. Dec. 195; June 2017 Mtg., Bd. Dec. 189

51.020.2. Magazine Editors Seminar
RI will conduct the Magazine Editors Seminar every two years. While RI will pay hotel
and meal costs, the participating editors and representation will be responsible for theirown transportation costs.
Regional zone editors’ meetings in the alternate year shall be encouraged, at no cost to RI.
(January 2019 Mtg., Bd. Dec. 80)
Source: January-February 1986 Mtg., Bd. Dec. 209; November 2004 Mtg., Bd. Dec. 140; Amended by November 2010 Mtg., Bd. Dec.
100; May 2012 Mtg., Bd. Dec. 291; October 2018 Mtg., Bd. Dec. 68

51.020.3. Licensing of Rotary Regional Magazines
Each Rotary regional magazine must be licensed by RI to ensure that it meets RI
specifications as outlined in Rotary Code section 51.020.4. Status will be evaluated by theCommunications Committee and recommended to and granted by the Board. The generalsecretary shall review all licensed regional magazines to determine their adherence toeditorial guidelines and compliance with the terms of their license agreement. Further toArticle 21.020. of the RI bylaws, the general secretary shall monitor the subscription pricesof the licensed regional magazines for fairness, for consistency, for comparison with otherlicensed magazines and with other magazines in that area of the world, and, where
necessary, address any issues arising therefrom. Each regional magazine must enter into alicense agreement with RI for publication of a magazine using the Rotary Marks andcircularizing the membership. Operation of such a publication not under license by RI is
not permitted. (April 2018 Mtg., Bd. Dec. 164)
Source: July 1998 Mtg., Bd. Dec. 43; June 2004 Mtg., Bd. Dec. 284; November 2004 Mtg., Bd. Dec. 58; Amended by November 2004
Mtg., Bd. Dec. 140; November 2005 Mtg., Bd. Dec. 109; June 2010 Mtg., Bd. Dec. 182; November 2010 Mtg., Bd. Dec. 100; May2014 Mtg., Bd. Dec. 163; January 2017 Mtg., Bd. Dec. 86; April 2018 Mtg., Bd. Dec. 164

51.020.4. Guidelines for Rotary Regional Magazine Licensing
The Board has approved the following guidelines for Rotary regional magazine licensing:a) Qualifications
1. Only regional magazines that have been approved for their country(ies) by the RI Board
are eligible to be licensed.
2. Regional magazines with circulation of 5,000 or more must be directly supervised byan advisory board consisting of at least six members, including a current governor ordesignate, a current incoming governor or designate, the magazine’s editor in chief, andthree past RI officers (preferably media professionals or members with communications
experience). Regional magazines with circulation of less than 5,000 must be directlyRotary Code of Policies
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supervised by an advisory board consisting of a minimum of three members, including acurrent governor or designate, a current incoming governor or designate and themagazine’s editor in chief. Members will serve for a period of at least two years, and theadvisory board must meet at least twice a year. The advisory board shall fairly and equally
represent the region it serves.
3. To become licensed and maintain their licensed status, regional magazines must
consistently publish the mandatory Rotary content as supplied by RI. Editorial content
must reflect that the regional magazine serves all Rotary countries or districts within its
territory, and is published in the primary, officially recognized language.
i) The editors and advisory boards of regional magazines shall ensure adherence to RI
policy on political and religious matters and strive to promote the Rotary principle ofwelcoming men and women of all races, nations, religious faiths, vocations, and politicalpersuasions to membership.
ii) Regional magazines shall not express an editorial opinion on any pending controversial
public measure.
iii) Regional magazines shall not endorse, recommend, or otherwise express an editorial
opinion about any candidate for public office or Rotary office, or publish any letter, speech,
or other content supporting or otherwise commenting on any such candidate.
iv) Regional magazines shall not express an editorial opinion on international politicalaffairs or publish any letter, speech, or other content on such affairs.
4. Licenses will be issued to only one regional magazine per country or geographic area,
except in countries or geographic areas where the number of languages spoken warrants
more than one regional magazine, as determined by the RI Board.
5. The Communications Committee will determine if magazines meet the requirements
for licensing. Following RI Board approval, all regional magazines must enter into anagreement with RI delineating the nature of the relationship and setting forth the guidelines for
publishing a licensed Rotary regional magazine. Once the agreement is signed, the regionalmagazines may announce or publish news of their licensed status.
6. RI shall review every regional magazine. Should any noncompliance with RI guidelines
be discovered, the regional magazine may be placed on probation or terminated, as set forthin the license agreement with RI.
b) Procedures
1. Regional magazines must comply with RI’s report filing requirements, as set forth in
the license agreement with RI.
2. Regional magazines must adhere to RI Board guidelines for reproduction and use of theRotary Marks.

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3. Regional magazines must comply with the payment obligations, as set forth in thelicense agreement with RI.
4. Recognizing that Rotarians must subscribe to either Rotary magazine or one of theregional magazines (RI Bylaws section 21.020.), licensed magazines are required to billseparately for the regional magazine subscription, making clear that any other services or
products they offer are optional, and because these other services and/or products are notcovered by the terms of the license agreement with RI.
5. Pursuant to Article 21.020.1. of the RI Bylaws, licensed regional magazines shall be
responsible for establishing a mechanism for billing and collection of subscription fees. RI
recognizes that this sometimes involves the cooperation of the local clubs and districts.
6. Further to Article 21.020.2. of the RI Bylaws, revenue received by the licensed
magazines shall be applied to the publication and improvement of the magazines and anyother licensed communications vehicles, wherever possible, and in accordance with theterms of the license agreement with RI.
7. Regional magazines must submit the following information to RI:i) A detailed content summary and Table of Contents in English of each issue, plus at least
three copies of each issue immediately upon publication;ii) a list of advisory board members, including each member’s name, title (if any), andlength of term, and an annual schedule of advisory board meetings;iii) basic circulation information, including the number of paid and complimentarysubscriptions and the annual subscription cost;iv) verification that standard circulation requirements (two or more Rotary districts or atleast two Rotary countries) are being met;v) verification of publication frequency (at least six times per year);vi) a current magazine editorial calendar and a projection of any major changes or planned
improvements for the licensed period;vii) a report of advertising policy and rates;viii) a financial stability letter, signed by the chair of the regional magazine advisory board.
The statement will verify that the regional magazine is financially viable and in a position
to maintain publication.
ix) Regional magazines shall also submit profit and loss statements and other financial
documents that illustrate financial solvency and revenues and expenses, as set forth in thelicense agreement with RI. Regional World Magazine Publications shall provide audited
financial statements to RI on an annual basis and publish same to their subscribers annually.

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8. Failure to comply with the terms of the license agreement with RI will result in probation
and/or termination, at RI’s discretion, in accordance with the terms of the license agreementwith RI. (January 2020 Mtg., Bd. Dec. 110)
Source: February 1999 Mtg., Bd. Dec. 259; Amended by February 2002 Mtg., Bd. Dec. 217; November 2004 Mtg., Bd. Dec. 140;
November 2005 Mtg., Bd. Dec. 109; January 2009 Mtg., Bd. Dec. 193; June 2010 Mtg., Bd. Dec. 182; November 2010 Mtg., Bd. Dec.
100; January 2011 Mtg., Bd. Dec. 117; May 2011 Mtg., Bd. Dec. 247; September 2011 Mtg., Bd. Dec. 34; May 2014 Mtg., Bd. Dec.
163; May 2015 Mtg., Bd. Dec. 195; April 2018 Mtg., Bd. Dec. 164; October 2018 Mtg., Bd. Dec. 68; January 2020 Mtg., Bd. Dec. 110

51.020.5. Required Subscription
RI Bylaws Article 21.020.1. require that each member of a club not located in the UnitedStates or Canada shall become a paid subscriber to the official magazine of RI or to a
Rotary magazine approved and prescribed for that club by the board. A district that
contends that the magazine that is approved and prescribed by the board for its country or
geographic area does not meet its needs may appeal to the board to have its approved andprescribed magazine changed by submitting to the general secretary a written resolutionthat is approved by two-thirds of the district’s member clubs and endorsed by at least threeof the district’s current governor, governor-elect, governor nominee and immediate past
governor. Such resolution should:
1. State the reasons why the board’s approved and prescribed magazine for thatcountry/region does not meet the needs of that district.
2. State what steps have been taken by the district to resolve the issue directly with theprescribed regional magazine.
3. State the response and outcome of each step cited in point 2, above.
4. Indicate an alternate choice of licensed magazine.
5. State why the desired alternate choice of licensed magazine would better suit its needs.
6. State the circulation/number of subscribers that would be affected.
Upon receipt of such resolution, the general secretary will forward a copy to the potentially
impacted magazine (to both the publisher and the advisory board chair) and solicit its
response within sixty (60) days. Thereafter, the resolution will be researched andconsidered by the general secretary. At the general secretary’s discretion, once sufficient
information has been gathered and if a meritorious case exists, the general secretary willbring the matter to the board for its consideration. The board, in deciding the issue, willconsider the information included in the resolution and supporting materials, the response(if timely received) from the impacted magazine, the impact such a change would have on
the existing approved and prescribed magazine, the ability and willingness of the proposed
new licensed magazine to handle the increased subscription, the political climate in theregion and any other facts or circumstances that may be relevant. (September 2016 Mtg.,
Bd. Dec. 28)
Source: May 2015 Mtg., Bd. Dec. 195; Amended by September 2016 Mtg., Bd. Dec. 28

51.020.6. Provisional Status for Rotary Related Magazines
If a Rotary related magazine serves a specific language community located within only one
district but shows potential for growth to additional districts, it may apply for a two-year
provisional status upon entering into an agreement with RI. (May 2015 Mtg., Bd. Dec. 195)
Source: November 2002 Mtg., Bd. Dec. 145; Amended by November 2004 Mtg., Bd. Dec. 140; June 2010 Mtg., Bd. Dec. 182;
November 2010 Mtg., Bd. Dec. 100; May 2015 Mtg., Bd. Dec. 195

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51.020.7. Report of Exceptions to Subscription Requirement
The general secretary shall provide the RI Board with a status report on countries exemptedfrom magazine subscriptions every three years. (June 2007 Mtg., Bd. Dec. 226)
Source: February 2007 Mtg., Bd. Dec. 205

51.020.8. Noncompliant Clubs
The magazines shall report all noncompliant clubs in their licensed area to RI twice a year
at a time determined by the general secretary. The magazines will simultaneously notify
noncompliant clubs using a message provided by the general secretary, which explains theimportance of subscribing to a Rotary magazine, describes the consequences ofnoncompliance, and sets a deadline for compliance of three months (90 days) from the dateof the notification.
Clubs not complying within this period will be subject to the following, until such time as
the club is brought into full compliance:
1) Individual club members shall not be eligible to serve in any district, zone and/or RI
roles, whether elected or appointed
2) Club is not authorized to submit suggestions to the nominating committee for governor
3) Club is not authorized to vote at the district conference, district assembly and in any
authorized club ballot
4) Club is not authorized to concur with any proposed legislation submitted to the Council
on Legislation or resolutions to the Council on Resolutions5) Club is not authorized to concur with a challenge to the nomination of a candidate for
district governor
6) Secretariat services cease immediately, including services of The Rotary Foundation,such as the acceptance of new, or the processing of current program applications; andthe recognition of clubs as sponsors or hosts of active Rotary Foundation program
awards7) Club will not receive the following services from the governor: a monthly letter,
inclusion on district mailing lists, and an official visit.
The magazines will notify noncompliant clubs using a message provided by the generalsecretary which describes the consequences listed above and copy the clubs respective
district governors. District Governors shall be responsible for monitoring which of theirclubs are noncompliant and for ensuring no members from noncompliant clubs in theirdistricts are allowed to assume any district, zone and/or RI roles, whether elected or
appointed and shall inform the noncompliant club president and/or secretary without delay,
as soon as the information becomes known to them.
Clubs not complying within 6 months (180 days) of being notified may be terminated at
the Board’s discretion, in accordance with Article 3.020.1 of the RI Bylaws. (November
2021 Mtg., Bd. Dec. 62)
Source: November 2021 Mtg., Bd. Dec. 62

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51.020.9. Communication and Training
RI shall communicate the importance of subscribing to a magazine and the consequencesof noncompliance through training, as well as require each of the licensed magazines andthe Rotary magazine to inform clubs and districts about this policy, either on their website
or in an issue of the magazine. (November 2021 Mtg., Bd. Dec. 62)
Source: November 2021 Mtg., Bd. Dec. 62

Cross References
2.010.1. Rotary Clubs Failure to Function
19.010.4. Governors’ Responsibilities to Rotary Magazine and Regional Magazines
32.030.9. Magazine Subscription Requirements
48.020.3. Translation of Regional Magazines
57.050.6. Registration Fee Waiver for Regional Editors
60.020.2. Regional Magazine Editors

51.030. Guidelines for New Publications
Any proposal for a new RI publication must be submitted to the Board through the generalsecretary. The general secretary shall be charged with the responsibility of developing
publications that will meet a real need and be cost effective. The following information should beavailable for a new publication:
1. Purpose of publications (including the origin, such as Board decisions);
2. The audience to be reached;
3. The intended life-span of the publication;
4. Anticipated demand;
5. Consequences of not producing the publication;
6. Practicality and appropriateness of format/medium as it relates to ease the production, revision,etc.;
7. Coverage of other publications (redundancy);
8. Impact on inventories at the international offices;
9. Cost of the publication;
10. Comprehensive budget to carry the cost of the publication, if approved;
11. Feasibility of offering new publication by electronic methods. (February 2002 Mtg., Bd. Dec.
216)
Source: March 1994 Mtg., Bd. Dec. 198; Amended by February 2002 Mtg., Bd. Dec. 216

51.040. Rotary Leader
Rotary Leader shall be a bimonthly electronic publication with information and guidance to help
club and district officers.
Focus will be given to the areas emphasized in the RI Strategic Plan. Editorial content will support
the goals of supporting and strengthening clubs, focusing and increasing humanitarian service, andenhancing public image and awareness.

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RI Directors, Foundation Trustees, Rotary coordinators, regional Rotary Foundation coordinators,
district governors, and club presidents will receive Rotary Leader automatically. Other Rotarians
may subscribe to this free publication at any time. Incoming and past club and district officers,
assistant governors, committee chairs, and those considering taking on a leadership role will be
particularly encouraged to subscribe.
Rotary Leader will be published in eight languages – English, French, German, Italian, Japanese,
Korean, Portuguese and Spanish. (June 2010 Mtg., Bd. Dec. 182)
Source: June 2010 Mtg., Bd. Dec. 182

Cross References
49.010. Official Notices on RI Website
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Article 52. Audio/Visual/Electronic Communications
52.010. Audiovisuals
52.020. Internet and Electronic Communications

52.010. Audiovisuals
52.010.1. Rotary Information on VideoThe general secretary shall produce videos on the programs and activities of RI and its
Foundation, as appropriate, such videos to be as international in content as possible. (May2003 Mtg., Bd. Dec. 325)
Source: March 1993 Mtg., Bd. Dec. 194; Amended by May 2003 Mtg., Bd. Dec. 325

52.020. Internet and Electronic Communications
52.020.1. Guidelines for Rotary Club, District, and other Rotary Entity Electronic
Publicationsa) A Rotary Entity’s website is a “publication,” just as a Rotary Entity’s newsletter is a“publication.” The primary purpose of any Rotary publication, printed or electronic, is toadvance the Object of Rotary.
b) Content and design of such publications should be under the direct supervision of the
publishing entity’s highest officer, whether it be the Rotary club president, governor, orFellowship chair, and must conform to current RI policies. (Of particular note are thosepolicies pertaining to Rotary Mark and Emblem usage and those prohibiting
circularization.) (See Article 34, Rotary Marks, generally, and section 11.010.
Circularization.) In particular, whenever the name “Rotary,” the Rotary Emblem or otherof the Rotary Marks are used, Rotary Entities should use the further identifier of the nameof the Rotary Entity involved. When selecting a domain name that includes the word
“Rotary,” Rotary Entities should also include further identifying language of the name of
the Rotary Entity and not solely the word “Rotary.” Members are reminded that noabbreviations of the Rotary Marks, such as “Rota,” are permitted. (See section 34.040.6.)(Propernamingexamplesare:“www.AnytownRotaryClub.org,”“www.rotarydistrict0000.org,” “www.AnytownRotaryVillage.org,” and “www.Rotary[Insert Name of Rotary Entity Here].org.” Examples of generic, improper naming
examples that only use “Rotary” by itself or refer to RI and not a specific Rotary Entity
would be “www.rotaryvillage.org,” “www.rotarian.org,” “www.RIactivity.org” and“www.rotarywomen.org.”) Rotary International accepts no responsibility for the content
of any non-RI publication.
c) Rotary International maintains a site on the World Wide Web (www.rotary.org) toprovide Rotarians with timely and accurate information about the programs of RotaryInternational and The Rotary Foundation. Editors of Rotary publications in all media areencouraged to use this information in their respective Rotary organs, provided they adhere
to the copyright policies posted on the RI site. Furthermore Rotarians in charge of club,Rotary Code of Policies
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district, and other Rotary Entity websites shall, when feasible, include a link to the RI
website for the benefit of those wishing to learn more about Rotary.
d) Top Level Domain (“TLD”) and Domain Name Registration and Maintenance Policy
I. Purpose of Policy
The purpose of this policy is to define the TLD and domain name registration policy for
Rotary International. It should also serve as a guide to Secretariat Staff as various
departments take advantage of the Internet to promote Rotary International and its
programs and to Rotary Entities seeking to purchase domain names as they establish
websites to advance the Object of Rotary.
II. TLDs and Domain Names Reserved for the Exclusive Use of Rotary International and
The Rotary Foundation
A. TLDs and Domain Names
Rotary International reserves the following of the Rotary Marks for the exclusive use ofRotary International and The Rotary Foundation as TLDs or domain names (the below toinclude the plural, as well as the singular uses thereof):a) interactb) interactclubc) interactived) paulharrise) paulharrisfellowf) polioplusg) RIh) rotaracti) rotaractclubj) rotariank) rotaryl) rotaryclubm) rotaryfoundationn) rotaryinternationalo) rotaryintlp) therotarianq) therotaryfoundationr) TRFs) serviceaboveself
To the extent possible, each Rotary Mark should be maintained as a domain name (inconjunction with each major TLD such as .com, .org, .net, .info, .biz and others, as they
become available), a TLD or other major identifier of Rotary on the Internet.
B. Country Code Domains“ROTARY” should also be protected in conjunction with country code (“cc”) domains asmuch as possible based on the following order of priority:

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a. Any domain name and/or country mandated by the RI Board or TRF Trustees.
b. Countries in which RI has an international office.
c. Countries in which RI is scheduled to hold an upcoming Convention and/or the homecountries of elected and/or nominated RI presidents.
d. Countries in which there have historically been or in which RI is currently having
problems, either because of those who infringe RI’s marks or because other individuals,
companies or organizations have filed numerous applications for same or similar marks
requiring RI to file oppositions against these applications.
e. Countries in which RI has either a significant number of licensees or major licensees.
f. Countries in which RI has established a prominent presence, either because of large
numbers of Rotarians or countries in which RI and/or the programs of RI are very active.
Rotarians, Rotary clubs, Rotary districts and other Rotary Entities are asked to support thisPolicy and transfer ownership rights in any of the above designated TLDs and/or domainnames they may currently own to RI, at RI's request. Due to budget limitations, cc leveldomain names featuring any of the Rotary Marks other than ROTARY are not in line forpurchase at this time, but this is subject to change at any time at the discretion of the generalsecretary.
C. Other TLDs and Domains
1. The general secretary shall determine whether there are any TLDs or domain names,
other than those set forth above, which it would be in RI's best interest to protect andmaintain for its exclusive use and/or benefit.
2. The general secretary shall determine whether and when the use of any of the Rotary
Marks in a TLD or domain name by a Rotary Entity does not comply with Board policy orfor an individual, company or organization not affiliated with RI constitutes infringement
and shall pursue the matter accordingly.
III. Registration and Maintenance of TLDs and Domain Names
The general secretary shall purchase TLDs and domain names meeting the current goals of
TLD and domain name protection, listing Rotary International as the owner. The
Intellectual Property area of the Office of the General Counsel shall handle the registration,
renewal and maintenance of TLDs and domain names for Rotary International and The
Rotary Foundation, with technical and substantive support from IT, Communications and
CDS, as necessary.
IV. Rotary Clubs, Rotary Districts and Other Rotary Entities
A. Rotary clubs, Rotary districts, other Rotary Entities and individual Rotarians should be
advised that RI reserves the right to request that TLDs and domain names featuring any of
the Rotary Marks be assigned to RI now and in the future, pursuant to this policy.
B. Rotary clubs, districts, other Rotary Entities and individual Rotarians are encouraged
to purchase domain names that comply with the RI Board policy concerning the use of theRotary Marks as outlined in the Rotary Code of Policies. (See sections 34.040.6. Use of
Name “Rotary,” or other Rotary Marks by Rotary Entities; 34.040.12. Use of the Name
“Rotary,” the Rotary Emblem or other Rotary Marks in Multidistrict Activities). Rotary
Entities are encouraged, before registering domain names, to check with their CDS

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representative to ensure their proposed domain name complies with Board policy for useof the Rotary Marks.
C. The purchase and/or administration of any TLDs which may become available using
any of the Rotary Marks is reserved exclusively for RI.
D. The general secretary may require a disclaimer that limits RI’s liability to be placed on
websites of Rotary Entities.
E. The general secretary reserves the right to take any necessary action against any Rotaryclub, district or other Rotary Entity or individual Rotarian or group of Rotarians whose
actions are not consistent with RI Board policy concerning the use of the Rotary Marks.
(September 2017 Mtg., Bd. Dec. 24)
Source: November 1999 Mtg., Bd. Dec. 230; Amended by February 2003 Mtg., Bd. Dec. 225; October 2003 Mtg., Bd. Dec. 78;
November 2006 Mtg., Bd. Dec. 35; June 2007 Mtg., Bd. Dec. 226; January 2017 Mtg., Bd. Dec. 86; September 2017 Mtg., Bd. Dec.
24

52.020.2. RI’s Website
The general secretary shall maintain the RI website at the www.rotary.org. address on behalfof the Board. The website shall include information pertinent to the programs and activities
of Rotary International and The Rotary Foundation as well as applications to assist Rotary
clubs and districts in doing their Rotary business online including such things as membership
updates, Foundation donations, purchasing of Rotary products, etc. The general secretaryshall provide or make accommodation for reasonable space (up to 10 pages each) for thepresident and the president-elect to communicate with the Rotary world as an integrated partof RI’s website. (May 2011 Mtg., Bd. Dec. 252)
Source: February 2002 Mtg., Bd. Dec. 216

52.020.3. RI Web Language-based Communities
RI Web language communities will be developed and maintained in Japanese, Portuguese,
Spanish, French, German, Korean, Italian and Swedish.
RI Web language communities are the only official language websites of RotaryInternational. (February 2006 Mtg., Bd. Dec. 137)
Source: November 1999 Mtg., Bd. Dec. 226; May 2000 Mtg., Bd. Dec. 436. Affirmed by August 2000 Mtg., Bd. Dec. 85. Amended
by February 2001 Mtg., Bd. Dec. 275; November 2005 Mtg., Bd. Dec. 107; February 2006 Mtg., Bd. Dec. 137

52.020.4. Social Business Strategy
Rotary will increasingly use digital social strategies to engage Rotarians, the “family of
Rotary,” and the general public. The tools we choose to implement will be worthy ofRotarians’ trust. These tools will make it easier for Rotarians to build and deepen
relationships with one another and to discuss and collaborate on Rotary-related business.
We will encourage the use of social technologies consistent with these goals anddevelopment of new technologies where gaps exist. (May 2012 Mtg., Bd. Dec. 244)
Source: January 2012 Mtg., Bd. Dec. 223

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Cross References
34.040.3. Use of Rotary Marks by RI Officers in Publications
34.040.4. Use of Rotary Marks on Websites of RI Officers
34.040.5. Use of Name “Rotary,” by Clubs and District Foundations
34.040.15. Use of the Word “Rotarian” in Club Publications
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Article 53. Other Communications
53.010. Rotary International Archives
53.020. Rose Parade Float

53.010. Rotary International Archives
An archives will be maintained containing materials in any format that have long- term historicalvalue documenting the work of Rotary. All materials and objects shall be accepted and processed
under procedures and policies adopted by Rotary International. (May 2011 Mtg., Bd. Dec. 252)
Source: May 2011 Mtg., Bd. Dec. 252

53.020. Rose Parade Float
The Board looks with favor on continually having a float in the Tournament of Roses parade, andhas authorized the solicitation of clubs within Canada and the United States of America forvoluntary contributions to fund the construction and promotion (fund-raising and publicity) of thefloat on the condition that the project shall be self-supporting, and all accounting and records ofcontributions shall be handled by the Rotary Rose Parade Float Committee, Inc.
As an exception to its policy regarding the circularization of Rotary clubs, the general secretaryshall annually provide to the Rotary Rose Parade Float Committee, Inc. an electronic mailing listof Rotary club presidents and presidents-elect and RI district governors in the United States andCanada to be used by that committee only for Rose Parade float fundraising purposes, provided
that the committee enters into an agreement with RI that includes:a. a provision allowing the committee to circularize Rotary clubs and districts up to three times
annually in connection with its Rose Parade float fundraising efforts;
b. a provision that the committee’s Rose Parade float and all of its promotional materials, printed
and electronic, must comply with Board policies regarding the use of the Rotary Marks, including
the provisions of RI’s licensing system;c. a provision that all communications with RI about this matter should be directed to the generalsecretary;
d. a provision that all of the committee’s promotional materials, printed and electronic, must
contain the disclaimer, “This is not a project of Rotary International;”e. provisions addressing nondisclosure, confidentiality, appropriate insurance and indemnity as
deemed necessary by the general secretary;f. acknowledgment that the RI Board may cancel the agreement without cause provided it gives
notice on or before 31 January of any given year. (January 2011 Mtg., Bd. Dec. 164)
Source: January-February, 1989 Mtg., Bd. Dec. 235; January 2008 Mtg., Bd. Dec. 157; Amended by June 2009 Mtg., Bd. Dec. 217; January
2011 Mtg., Bd. Dec. 164. See also November 1997 Mtg., Bd. Dec. 150

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53.020.1. Solicitation for the Rotary Float in the Tournament of Roses Parade
The Rotary Float committee in California, USA shall ensure that any communication it
sends to Rotarians or clubs in the United States and Canada soliciting contributions to help
defray the costs of a float in the annual Tournament of Roses Parade shall prominently
include this statement: “This is not a project of Rotary International” and shall not containa picture or message from the president without his or her prior approval. (June 1998 Mtg.,
Bd. Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 304

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CHAPTER VII
MEETINGS
Articles57. International Convention
58. International Assembly
59. Council on Legislation and Council on Resolutions
60. Institutes
61. General Policies Relating to RI Meetings
Article 57. International Convention
57.010.
57.020.
57.030.
57.040.
57.050.
57.060.
57.070.
57.080.
57.090.
57.100.
57.110.
57.120.
57.130.
57.140.
57.150.

PurposeHost Organization Committee
Guidelines
Site Selection
Attendance
Housing
Sergeants-at-Arms at the Convention
International Convention Committee
Public Relations
Finances
Program Features
Role of Paid Official Participants and Partners
Role of General Secretary for International Conventions
Post-Convention Activities
Miscellaneous International Convention Matters

57.010. Purpose
The primary purpose of the annual convention of Rotary International is to stimulate, inspire, andinform all Rotarians at an international level, as well as serve as a forum for advancing the strategic
goals of the association. The annual convention also is the annual business meeting of theassociation. (January 2012 Mtg., Bd. Dec. 201)
Source: May 1991 Mtg., Bd. Dec. 342; Amended by November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201

57.020. Host Organization Committee
57.020.1. Definition of “Host Area”
The Board will define an area consisting of one or more districts, which shall be consideredas the host area. (January 2012 Mtg., Bd. Dec. 201)
Source: February 1981 Mtg., Bd. Dec. 292; Amended by November 2007 Mtg., Bd. Dec. 87

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57.020.2. Host Organization Advised of Guidelines
Before selection of a venue, the potential host organization shall be advised of Rotary
convention site guidelines and required to accept them in principle. (June 1998 Mtg., Bd.
Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362

57.020.3. Relationship of the Host Organization to RI
The host organization cooperates with the Board and the convention committee to assist
with the convention program and to provide hospitality for attendees. The generalsecretary, acting through the convention manager, serves as liaison between the hostorganization and the convention committee and Board. The general secretary, who is
responsible for the operational aspects of Convention management, fulfills these
responsibilities through the convention manager with the advice and cooperation of thehost organization.
The above statement shall be provided to all host organization committees for theirinformation and guidance in connection with plans for the convention. (January 2012 Mtg.,
Bd. Dec. 201)
Source: February 1977 Mtg., Bd. Dec. 233; Amended by November 2007 Mtg., Bd. Dec. 87

57.020.4. Host Organization and Convention Committee
The host organization shall be responsible to the convention committee, which will approveand direct its actions as necessary. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362

57.020.5. RI Director Serving as Convention Host Organization Committee Chair
An RI director who is also the chair or member of a convention host organizationcommittee shall not participate in the discussion or vote on RI convention-related items
considered by the Board. (January 2016 Mtg., Bd. Dec. 104)
Source: October 2015 Mtg., Bd. Dec. 67

Cross References
72.050.1. Special Events Insurance

57.030. Guidelines
A manual for the general guidance of the convention committee has been approved and is revised
from time to time by the Board and distributed as detailed in the manual for conventions. Suchmanual includes Board policy governing Conventions. The general secretary is requested to bringto the Board's attention any necessary changes to the manual. Each Convention committee islikewise requested to include in its final report any recommended changes to the manual. (January
2012 Mtg., Bd. Dec. 201)
Source: May 1991 Mtg., Bd. Dec. 342; Amended by January 2012 Bd. Dec. 201

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57.040. Site Selection
57.040.1. Convention in Successively Different Locations
The international convention shall not be held in any one country for more than one
consecutive year. If possible, Conventions should be held successively in different partsof the world, with the qualification that cost factors be given careful consideration. The
eastern and western regions of the United States, as divided by the Mississippi River, areto be considered two distinct regions for this site selection purpose. (November 2007 Mtg.,
Bd. Dec. 87)
Source: January 1938 Mtg., Bd. Dec. 77; Conv. Res. 64-42; Amended by June 2007 Mtg., Bd. Dec. 289; November 2007 Mtg., Bd.
Dec. 87

57.040.2. Minimum Standards for Convention
The Board will consider a proposal only if the general secretary has explicitly confirmedthat the city currently meets all of the requirements for holding a convention. If the generalsecretary and/or Rotary senior leader involved in the site inspection reports that a city does
not meet all of the critical site specification criteria as described in the current Manual for
Conventions and the Board proceeds to select that city, the Board shall provide an
explanation of how any deficiencies will be addressed in its respective Board decision. The
general secretary shall inform the Board of potential sites which vary slightly from thestandards, or preferred criteria, when such variances would not inhibit the full capabilityof a city to hold a convention. Should no city be certified by the general secretary fromamong those submitting invitations, the Board will postpone any selection until a city has
been so certified or solicit proposals from another group of cities. International
conventions shall not be allocated to cities that do not have sufficient and proper facilities.
(January 2011 Mtg., Bd. Dec. 150)
Source: June 1977 Mtg., Bd. Dec. 362; November 1991 Mtg., Bd. Dec. 98; October 1998 Mtg., Bd. Dec. 124; Amended by June 2007
Mtg., Bd. Dec. 289; January 2011 Mtg., Bd. Dec. 150

57.040.3. Cost Control Measures in Convention Site Selection
To control Convention expenses, negotiations to reduce costs in the following areas may
be conducted before the selection of the convention city: housing, meeting places, and otherfacilities. The number of official meals should be limited as much as possible. Any gratis
items to be offered, including complimentary hotel rooms for various officers, should beestablished. (January 2012 Mtg., Bd. Dec. 201)
Source: May-June 1977 Mtg., Bd. Dec. 362; Amended by January 2012 Mtg., Bd. Dec. 201

57.040.4. Funding of Convention Meeting Space
When considering districts’ invitations to hold conventions in their cities, RI will expect
the city to provide without expense to RI a suitable and convenient auditorium for theconvention’s general sessions and additional meeting places for other sessions. No districtof any city should have to pay rental or other expenses for convention venues for RI’s use.
Rather, the city shall furnish such facilities, or the city government, tourist association,chamber of commerce, or a similar group of business people should provide any necessary
funds for such a meeting place. (November 2007 Mtg., Bd. Dec. 87)
Source: July 1932 Mtg., Bd. Dec. IX(f). Amended by January 1966 Mtg., Bd. Dec. 153; February 2004 Mtg., Bd. Dec. 190; November
2007 Mtg., Bd. Dec. 87

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57.040.5. Convention Cancellation
The general secretary shall continue to monitor factors which could interrupt International
Conventions and make contracts, wherever possible, in such a way as to minimize any
liability to RI in the event of any interruption in plans for a Convention. (June 1998 Mtg.,
Bd. Dec. 348)
Source: February-March 1987 Mtg., Bd. Dec. 264

57.040.6. Procedures for Selecting RI Convention Sites
Procedures have been established for the selection of sites to hold RI’s annual convention
and are detailed in the Manual for Conventions. No city can host a convention sooner thanevery 20 years. The board will select finalist for inspection after which a city will beselected for the specific year. The convention should not be held during the last half ofJune, effective 2015. (January 2012 Mtg., Bd. Dec. 201)
Source: June 2002 Mtg., Bd. Dec. 266; June 2007 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 201

57.040.7. Changing Location of Convention Site
Having selected a convention city, the general secretary will update future Boards on the
progress being made with several cities and districts scheduled to host conventions in futureyears. The general secretary will alert the Board to any serious problems encountered inconvention planning.
In the event information is received which indicates that the location of a meeting which
has already been determined has become inaccessible, the Board shall consider changing
such location. (June 2002 Mtg., Bd. Dec. 266)
Source: October 1998 Mtg., Bd. Dec. 124; February 1981 Mtg., Bd. Dec. 273; Amended by June 2002 Mtg., Bd. Dec. 266

57.040.8. Bidding Process for Cities Requiring Exceptions to Critical Criteria for an RI
Convention Host CityThe RI Board has approved a convention city bidding process in which only cities requiring
exceptions to the critical criteria for an RI convention host city will be permitted to bid tohost the Rotary convention for a year specified by the general secretary, to occur not more
frequently than once every seven years. (October 2018 Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 156; Amended by October 2018 Mtg., Bd. Dec. 34

57.040.9. Exceptions to Critical Criteria for Convention Host Cities
The Board shall consider bids from cities that do not meet the critical criteria for an RI
convention host city, provided thata) no other city in the country meets the criteria for conventionsb) there are no more than three modifications to the critical criteriac) the total financial impact of the applied modifications does not exceed US$1.5 milliond) the accepted bids are further subject to limits on the number of registrants or to otherconvention product modifications as defined by the general secretarye) such an exception occurs no more than once every seven years

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The RI Board has approved exceptions to critical criteria guidelines detailed in the Manual
for Conventions. (January 2017 Mtg., Bd. Dec. 86)
Source: September 2016 Mtg., Bd. Dec. 55

57.050. Attendance
57.050.1. Guidelines for Convention Registration
Registration at RI Conventions shall be open to• Rotarians• Rotaractors• Interactors• Youth Exchange students• Foundation scholars• non-Rotarian Rotary alumni• Rotary club/district employees• Partners of deceased Rotarians
Any other person who wishes to register for a RI Convention may do so as the paid guestof a qualified accompanying convention registrant. All convention registrants shall pay
the corresponding convention registration fees established by the Board. Partners of
deceased Rotary Senior Leaders who are not Rotarians themselves shall be allowed toregister independently for the conventions instead of as the guests of Rotarians. In addition,
all partners of deceased Rotary Senior Leaders, whether Rotarians or not, should beaccorded the same privileges at RI conventions that would have been available to theirpartners. (October 2015 Mtg., Bd. Dec. 62)
Source: June 2006 Mtg., Bd. Dec. 251; June 2007 Mtg., Bd. Dec. 289; Amended by November 2006 Mtg., Bd. Dec. 35; November
2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201; May 2012 Mtg., Bd. Dec. 244; October 2014 Mtg., Bd. Dec. 38; May 2015
Mtg., Bd. Dec. 166; October 2015 Mtg., Bd. Dec. 62

57.050.2. Official Participants Attendance
The following persons are official participants at the convention at no cost to RI or its
foundation.
•
•
•
•
•
•
•
•
•

Directors nominee and partner
Past RI directors and partner
Past TRF trustees and partner
Past general secretaries and partner
Current district governor and partner
Current district governor-elect and partner
Current RI/TRF committee chairs and partner
Partners of deceased Rotary senior leaders
Officers and officers-nominee of RIBI (May 2012 Mtg., Bd. Dec. 244)

Source: January 2012 Mtg., Bd. Dec. 201; May 2012 Mtg., Bd. Dec. 244

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57.050.3. Convention Registration and Exhibitor’s Policy
Paying RI licensed vendors, host business expo exhibitors, and organizations with which
RI has a formal cooperative relationship will be provided up to six complimentary Houseof Friendship access badges per booth for booth staff. Any additional badges will beavailable for US$50 per badge if requested before the March pre-registration deadline. All
badges requested after the March pre-registration deadline shall be available on-site for
US$100 per badge. Convention sponsors will be provided with convention badges as
indicated in their agreements.
RI projects and Global Networking Groups exhibitors that do not pay a booth rental fee
may obtain House of Friendship access badges for their booth staff for US$50 per badge if
requested before the March pre-registration deadline. All badges requested after the Marchpre-registration deadline shall be issued on-site for US$100 per badge.
The Host Organization Committee (HOC) may obtain a reasonable quantity as determinedby the convention manager of complimentary House of Friendship access badges and set
up wristbands for its volunteers, entertainers, and convention service vendors to adequately
support on-site HOC convention responsibilities, if requested before the March preregistration deadline. All badges requested after the March pre-registration deadline shallbe available on-site for US$100 per badge. RI shall provide the wristbands and the badges
to the HOC which will distribute them according to its needs and in compliance with RI
policy. Any exhibitor who wishes to attend a plenary session, workshop, or other official
convention event may do so after registering at the corresponding convention registration
fee established by the Board.
The general secretary may allow exceptions to the above policy as he deems appropriate.
(October 2019 Mtg., Bd. Dec. 29)
Source: June 2006 Mtg., Bd. Dec. 251; Amended by November 2009 Mtg., Bd. Dec. 69; January 2010 Mtg., Bd. Dec. 117; January
2016 Mtg., Bd. Dec. 127; October 2019 Mtg., Bd. Dec. 29

57.050.4. Badge Information
At all RI meetings, all name badges shall include the classification of Rotarians.
(November 2008 Mtg., Bd. Dec. 81)
Source: November 2008 Mtg., Bd. Dec. 81

57.050.5. One-day Registration Fees
RI shall only entertain requests to offer one-day registration fees where plenary hallcapacity permits. (June 2007 Mtg., Bd. Dec. 289)
Source: June 2007 Mtg., Bd. Dec. 289

57.050.6. Registration Fee Waiver for Regional Editors
The registration fee for one editor from each Rotary regional magazine shall be waived asthese editors will attend as media instead of as regular convention attendees. (September
2016 Mtg., Bd. Dec. 28)
Source: February-March 1985 Mtg., Bd. Dec. 246; Amended by June 2007 Mtg., Bd. Dec. 289; September 2016 Mtg., Bd. Dec. 28

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57.050.7. Registration Fees for Preconvention Meetings
When determining registration fees for preconvention meetings, the president, convention
chair, and general secretary for that year’s convention, in consultation with the trustee chair
for TRF events, may determine if attendees may register for stand-alone preconvention
meetings without registering for the convention. This may vary from year to year, andamong preconventions in a single year. (September 2017 Mtg., Bd. Dec. 24)
Source: January 2011 Mtg., Bd. Dec. 152; Amended by September 2017 Mtg., Bd. Dec. 24

57.050.8. Registration Fees for Attendees Age 30 or Younger
A lower registration fee shall be offered to all RI convention attendees age 30 or younger
beginning at the 2020 RI (Honolulu) Convention. Convention attendees seeking this lower
registration fee are required to report their birthdates. (April 2018 Mtg., Bd. Dec. 135)
Source: January 2018 Mtg., Bd. Dec. 103

57.050.9. Attendance by non-Rotarians
Notwithstanding the provisions of section 57.050.1., the Board may authorize othercategories of non-Rotarian individuals to register for an RI convention. For example, theseregistrants may include representatives of partnering organizations and sponsors.
With the approval of the president, the HOC may invite non-Rotarian individuals to visit
the House of Friendship with a reduced registration fee or at no fee. Such individuals shallprovide information necessary for credentialing, but shall not be considered convention
attendees as described in RI Bylaws section 10.090. (October 2015 Mtg., Bd. Dec. 62)
Source: October 2015 Mtg., Bd. Dec. 62

Cross References
38.010.3. RIBI Officers’ Attendance at International Assembly and Convention
57.050.6. Registration Fee Waiver for Regional Editors
57.100.4. Convention Attendance Expenses Paid by RI

57.060. Housing
57.060.1. Housing Distance From Convention Site
Wherever possible, an effort should be made to avoid housing Convention attendees at
distances requiring more than 45 minutes traveling time to reach the center of Convention
activity. (November 1999 Mtg., Bd. Dec. 197)
Source: May-June 1977 Mtg., Bd. Dec. 362. Amended by November 1999 Mtg., Bd. Dec. 197

57.060.2. Registration/Housing Forms
Official Convention registration/housing forms shall be distributed one year in advance atthe preceding Convention and be available on line for downloading in official languages.
Only properly completed official convention forms bearing a Rotarian signature received
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line/electronically). Travel agents shall follow RI Convention housing procedures.
(September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 278; January-February 1986 Mtg., Bd. Dec. 166. Amended by November 1999 Mtg., Bd. Dec.
197; June 2002 Mtg., Bd. Dec. 266; November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201; Amended by September
2016 Mtg., Bd. Dec. 28

57.060.3. Hotel Guaranty Deposits
Official Convention housing forms shall state that hotel deposits will not be refunded if
cancellation is made after the hotel cancellation deadline. (November 1999 Mtg., Bd. Dec.
197)
Source: November 1999 Mtg., Bd. Dec. 197

57.070. Sergeants-at-Arms at the Convention
The role and responsibilities of the RI sergeant-at-arms leadership at the International Convention
are detailed in the Manual for Conventions. (January 2012 Mtg., Bd. Dec. 201)57.070.1. Costs of Sergeants-at-Arms at the International Convention
The expenses of sergeants-at-arms leadership at the International Convention should be
paid by RI in accordance with the RI Travel and Expense Policy. The International
Convention sergeants-at-arms budget shall typically include the expenses of one chiefsergeant-at-arms; ten assistant chief sergeants-at-arms; ten deputy sergeants-at-arms.
However, in the case of conventions in excess of 20,000 registrants, the general secretary,working with the convention chief sergeant, may authorize more sergeants to be funded by
the convention budget. The number of deputy sergeants-at-arms should be increased, atcost to RI, by a ratio of one sergeant-at-arms per every 1000 attendees for all international
conventions with a pre-registered attendance number greater than 22,000 people up to a
maximum of 13 additional sergeants-at-arms. Expenses shall include transportation to andfrom the convention, accommodations, meals, registration fees and incidentals for the chiefsergeant-at-arms and assistant chief sergeants-at-arms, and their partners while serving assergeant-at-arms. Expenses for the deputy sergeants-at-arms shall include accommodations,meals, incidentals and registration fee. (January 2012 Mtg., Bd. Dec. 201)
Source: June 2001 Mtg., Bd. Dec. 405; November 2007 Mtg., Bd. Dec. 86; Amended by November 2007 Mtg., Bd. Dec. 87; November
2010 Mtg., Bd. Dec. 81; January 2012 Mtg., Bd. Dec. 201

Cross References
61.010.

Manuals for Sergeants-at-Arms

57.080. International Convention Committee
57.080.1. Appointment and Qualifications of Convention Committee Chair
The Executive Committee of the Board will review eligible candidates for International
Convention Committee chair and select ten diverse candidates in July each year to beshared with the president-nominee, who will make the final selection.

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The chair of the convention committee shall be selected in accordance with the following
criteria:
1. Within the last 10 years has served on the RI Board of Directors or on an RI or TRF
committee approved by the Board or Trustees.
2. Has knowledge of and experience in planning Rotary International Conventions.
3. Shall not be a member of or adviser to the Host Organization Committee or appointed
to the preceding year’s International Convention Committee.
4. Is sufficiently healthy to perform the duties of the office.
5. Preferably has the ability to communicate in English. (October 2019 Mtg., Bd. Dec. 29)
Source: January 1966 Mtg., Bd. Dec. 90; May-June 1977 Mtg., Bd. Dec. 362; Amended by November 1999 Mtg., Bd. Dec. 197;
February 2007 Mtg., Bd. Dec. 166; October 2015 Mtg., Bd. Dec. 67; May 2019 Mtg., Bd. Dec. 178; October 2019 Mtg., Bd. Dec. 29

57.080.2. Continuity of Convention Committee
The chair of a Convention Committee may attend meetings of the prior year's Convention
Committee as an observer. Such future chair shall attend the convention preceding theconvention for which such chair has been appointed to serve at Rotary International’s
expense; and meet with the president-nominee and host organization representatives 28-30
months prior to the convention for which such chair has been appointed. (January 2012
Mtg., Bd. Dec. 201)
Source: November 1976 Mtg., Bd. Dec. 122; July 1991 Mtg., Bd. Dec. 39; Amended by November 1999 Mtg., Bd. Dec. 197; January
2012 Mtg., Bd. Dec. 201

57.080.3. Duties of Convention Committee
The Convention Committee shall assist the president in planning and implementing the
program of the convention and shall establish an attendance target for promotional
purposes, but not for budgeting purposes. This should be done in close association withthe general secretary and the Host Organization, who are responsible to the Convention
Committee. The Convention Committee will advise, receive instructions from, and workwith the president of the relevant year to include such president's desires and ideas in the
program format. The final authority will be the Board. The members of the Convention
Committee will be official participants of the convention. (October 2015 Mtg., Bd. Dec.
65)
Source: May-June 1977 Mtg., Bd. Dec. 362; Amended by November 1999 Mtg., Bd. Dec. 197; July 2007 Mtg., Bd. Dec. 15; November
2007 Mtg., Bd. Dec. 87; October 2015 Mtg., Bd. Dec. 65

57.080.4. Convention Committee Meeting at Prior Convention
As a standard practice for Conventions, the International Convention Committee shall holda brief meeting following the convention held immediately prior to the convention year forwhich they are planning. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1986 Mtg., Bd. Dec. 45

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57.090. Public Relations
57.090.1. Importance of Public Relations
The general secretary, in cooperation with Host Organization, shall endeavor to provide
qualified local public relations support, approximately three months before the convention
through the duration of the convention. (November 1999 Mtg., Bd. Dec. 197)
Source: May-June 1981 Mtg., Bd. Dec. 406; Amended by November 1999 Mtg., Bd. Dec. 197

57.090.2. Financing for Convention Publicity
Convention public relations activity should be financed within the RI annual budget.
(November 1999 Mtg., Bd. Dec. 197)
Source: October-November 1980 Mtg., Bd. Dec. 156; Amended by November 1999 Mtg., Bd. Dec. 197

57.090.3. Convention Press Bureau
The Convention provides a significant opportunity to publicize Rotary and provide
Rotarians attending the meeting with valuable encouragement and guidance for their cluband district public relations activities. The general secretary, depending on thecircumstances in each country hosting the convention, shall assign sufficient staff for press
work at each Convention. (November 1999 Mtg., Bd. Dec. 197)
Source: November 1987 Mtg., Bd. Dec. 153; Amended by November 1999 Mtg., Bd. Dec. 197

57.100. Finances
57.100.1. Convention Budget
The convention budget shall be prepared on realistic cost and revenue figures based upon
the following regional convention attendance estimates, effective with the 2018 RI
Convention:
•
•
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•
•
•

Asia: 25,000
North America: 17,000
Europe: 17,000
Australia: 17,000
South America: 14,000
Africa: 10,000 (October 2015 Mtg., Bd. Dec. 65)

Source: February 1988 Mtg., Bd. Dec. 318; January 2010 Mtg., Bd. Dec. 151; Amended by November 1999 Mtg., Bd. Dec. 197;
October 2015 Mtg., Bd. Dec. 65

57.100.2. Board Review of Budget for Ensuing Convention
The general secretary shall report promptly to the Board any and all known or expectedsignificant variances in budgeted income and expense. (November 2007 Mtg., Bd. Dec. 87)
Source: February 1988 Mtg., Bd. Dec. 273; Amended by May 2003 Mtg., Bd. Dec. 325; November 2007 Mtg., Bd. Dec. 87

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57.100.3. Convention to Be Self-Supporting
The Convention budget shall be balanced. Therefore, the costs associated with the holdingof the annual Rotary International Convention shall be covered by the revenue collectedfrom registration fees, booth rental, ticket sales, sponsorship and other acceptable meansof revenue. (October 2015 Mtg., Bd. Dec. 66)
Source: November 1999 Mtg., Bd. Dec. 197; Amended by October 2015 Mtg., Bd. Dec. 66; Affirmed by March 2005 Mtg., Bd. Dec.
258

57.100.4. Convention Attendance Expenses Paid by RIa) The convention budget shall cover the expenses of the following persons attending theconvention of Rotary International and as such be designated official participants:• President and partner (to be funded by the current year convention budget)• General secretary and partner (to be funded by the current year convention budget)• Sergeants-at-arms and partners (includes chief and assistant chief SAAs) (to be
funded by the current year convention budget)• Following year convention chief sergeant-at-arms (to be funded by the following
year convention budget)• Future Year Convention Committee Chair (to be funded by the current year
convention budget)• Deputy sergeants-at-arms (hotel, registration fee, and meals only)• Current year Convention Committee and partners (to be funded by the current year
convention budget)• Secretariat staff as assigned by the general secretary to support the convention
activities• Any person assigned by the president or the Board to a place on the program of theconvention, but who is not included in the above, may have his/her expenses paid
by RI with the approval of the presidentb) The Rotary Foundation shall pay the expenses of the following persons attending theconvention of Rotary International:• Trustee chair and partner• Trustee chair’s aide and partner• Trustees and partners• Incoming trustees and partners• Trustee chair-elect’s aide and partner• Past Trustee chair who has not served as an RI president and partner• Secretariat staff as assigned by the general secretary to other Foundation functions
held in conjunction with the conventionc) RI shall pay the expenses of the following persons attending the convention of RotaryInternational from the appropriate budget:• President’s aide and partner• President-elect and partner• President-elect’s aide and partner• President-nominee and partner• President-nominee’s aide and partner• Directors and partners

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Directors-elect and partners
Secretariat staff as assigned by the general secretary to other organizational
functions held in conjunction with the convention
Current year’s President’s immediate family, provided that the expenses of no morethan 20 such members are paid by RI over a two-year period for the same officer
serving first as president-elect and then as president at two consecutive conventions
Following year’s President-elect’s immediate family, provided that the expenses of
no more than 20 such members are paid by RI over a two-year period for the sameofficer serving first as president-elect and then as president at two consecutive
conventions.

d) RI shall pay the expenses of the Past Presidents of RI (non- trustee) and their partner
to attend the convention of RI and the associated meeting of the Council of Past
Presidents. (September 2020 Mtg., Bd. Dec. 25)
Source: November 2007 Mtg., Bd. Dec. 87; Amended by November 2008 Mtg., Bd. Dec. 29; January 2012 Mtg., Bd. Dec. 201;
September 2016 Mtg., Bd. Dec. 26; September 2020 Mtg., Bd. Dec. 25

57.100.5. Convention Expenses Not Covered in Convention Budget
The following convention expenses not covered in the Rotary International convention
budget shall be covered in the appropriate Rotary International or Rotary Foundationbudgets:a) International Instituteb) Production of the Convention Proceedingsc) Preconvention events of The Rotary Foundation (expenses to be borne by the budget of
The Rotary Foundation)d) The convention balloting and credentialing processe) Press center and media relationsf) Youth Exchange preconvention meeting expensesg) Rotaract preconvention meeting expenses (January 2015 Mtg., Bd. Dec. 117)
Source: November 1999 Mtg., Bd. Dec. 197; Amended by November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201;January 2012 Mtg., Bd. Dec. 227; October 2014 Mtg., Bd. Dec. 70. See also August 2000 Mtg., Bd. Dec. 89

57.100.6. Convention Expense Reserve Fund
There shall be, as an appropriated fund balance, a reserve fund for net convention loss of aminimum of US$500,000, with the understanding that no convention budget should bedeliberately established so as to anticipate subvention by this amount. Such reserve fund isintended to reduce the impact of conventions on RI’s general administrative reserve funds.
In the event that a convention’s revenues exceed expenses, the convention expense reserve
fund shall be increased by the excess amount. Amounts in this reserve fund exceeding
US$500,000 may be used to reduce the cost of future RI Conventions. The reserve fundwill be reduced by such amounts utilized in this manner.
Funds allocated to the convention reserve in excess of those needed to protect against future
convention losses should be utilized to reduce future convention registration fees.

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If the convention reserve exceeds US$6,500,000 at the time of a convention committee’s
first official meeting, that committee may, to reduce convention registration fees, utilize a
portion of the convention reserve in an amount equal to the budgeted cost of direct staff
support. Note: effective beginning with the 2020 (Honolulu) Convention.
The reserve fund may be used for the following items to reduce the cost of future RI
Conventions recommended by the International Convention Committee to the board forapproval:a) Salary Allocation for Direct Staff Support (provided the convention reserves exceed
US$6.5 million)b) Live Streaming for paid registrants (currently only for 2020 convention)c) Emergency change of venued) Budget relieving enhancements of Meetings and Events Infrastructuree) Modified Critical Criteriaf) Pilot Program Services (that may be successful or not)Utilization of Surplus Funds during the year of the Convention
The President and Convention Chair, with consideration from the International Convention
Committee and the General Secretary, may create a wish list of items that will further
enhance the experience of the attendees provided the General Secretary projects a surplus.
Enhancements of the program that would increase the expenses over US$500,000 will
require approval from the board. (October 2019 Mtg.,Bd. Dec. 29)
Source: November 1983 Mtg., Bd. Dec. 113; Amended by October 1985 Mtg., Bd. Dec. 109; March 2005 Mtg., Bd. Dec. 258; October
2018 Mtg., Bd. Dec. 54; April 2019 Mtg., Bd. Dec. 134; October 2019 Mtg., Bd. Dec. 29

57.110. Program Features
In the selection of program features and convention speakers, consideration should be given to
their worldwide publicity value as well as to the practicality of subject matter and its relationshipto the work of clubs and RI’s aims. (January 2012 Mtg., Bd. Dec. 201)
Source: January 1973 Mtg., Bd. Dec. 169; Amended by November 1999 Mtg., Bd. Dec. 197; January 2012 Mtg., Bd. Dec. 201

57.110.1. Plenary Sessions
All plenary sessions should be directed to achieve the purposes stated in Rotary Codesection 57.010. Speakers should be knowledgeable regarding Rotary and speak on subjects
related to Rotary. Major speakers should be advised to relate their topics to Rotary,especially if they are non-Rotarians. Plenary presentations shall be consistent with the RIStrategic Plan. Speakers should be secured as early as feasible, preferably one year prior
to the convention for promotional purposes. (January 2012 Mtg., Bd. Dec. 201)
Source: May-June 1977 Mtg., Bd. Dec. 362; Amended by November 1999 Mtg., Bd. Dec. 197; November 2007 Mtg., Bd. Dec. 87;
January 2011 Mtg., Bd. Dec. 127

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57.110.2. Program Elementsa) Breakout Sessions
Content for the Convention breakout program should reflect the strategic priorities of theorganization. In addition, the breakout program shall include a team-building andmotivational session for club presidents-elect.
b) Workshop on The Rotary Foundation
A workshop on The Rotary Foundation shall be convened during the course of theInternational Convention.
c) Report of Balloting Arrangements Committee
The report of the balloting arrangements committee to the convention shall be in summary
form. At the time of presentation, the chair of the committee shall announce that copies ofthe detailed report will be available immediately following the plenary session at which thesummary report is given. (October 2018 Mtg., Bd. Dec. 57)
Source: November 1979 Mtg., Bd. Dec. 232; June 2007 Mtg., Bd. Dec. 289; January 2012 Mtg., Bd. Dec. 201; October 2018 Mtg.,
Bd. Dec. 57

57.110.3. Other Activitiesa) Rotaract Preconvention
The annual Rotaract preconvention, as part of the official convention program, should
occur all day the Friday and Saturday before the convention commences. The
preconvention shall be conducted in accordance with RI policy regarding convention
operations and procedures. The preconvention shall include a separate district Rotaract
representative training session. The general secretary is requested to provide staff support
for such meeting. The program shall be arranged and implemented by RI and should
include discussion of issues identified by the Rotaract Committee. (October 2019 Mtg.,
Bd. Dec. 57)
Source: May 1988 Mtg., Bd. Dec. 391; November 2002 Mtg., Bd. Dec. 112; March 2005 Mtg., Bd. Dec. 214;; June 2010 Mtg., Bd.
Dec. 214; January 2017 Mtg., Bd. Dec. 87; June 2017 Mtg., Bd. Dec. 176; October 2019 Mtg., Bd. Dec. 57b) Youth Exchange Officers Preconvention
The annual Youth Exchange officers preconvention, as part of the official convention
program, should occur all day the Friday and Saturday before the convention commences.
The preconvention shall be conducted in accordance with RI policy regarding convention
operations and procedures. The general secretary is requested to provide staff support forsuch meeting. The program shall be arranged and implemented by RI. The President-electmay appoint a convener to help prepare the content and social activities for the
Preconvention. The convener should be a person knowledgeable about the YouthExchange program from the host district or host country. (October 2019 Mtg., Bd. Dec.
58)
Source: June 1976 Mtg., Bd. Dec. 50; November 1990 Mtg., Bd. Dec. 91; Amended by January 2017 Mtg., Bd. Dec. 87; June 2017
Mtg., Bd. Dec. 176; October 2019 Mtg., Bd. Dec. 58

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The annual meeting of the Council of Past Presidents, as part of the official convention
program, shall be scheduled by the Convention Committee in conjunction with the chair of
the Council of Past Presidents to occur at such time prior to the convention that will permit
the past presidents to attend all convention activities. The general secretary is requested toprovide staff support for such meeting. (August 2021 Mtg., Bd. Dec. 21)
Source: August 2021 Mtg., Bd. Dec. 21d) Unofficial Affiliate Events
Unofficial Affiliate Events (UAEs) may be held in competition with host events.
The president shall not be expected to attend affiliate events due to considerable duties atConventions. The president may send a current director as a representative to any such
event. (June 2008 Mtg., Bd. Dec. 227)
Source: November 1990 Mtg., Bd. Dec. 88; Amended by January 2008 Mtg., Bd. Dec. 167; June 2008 Mtg., Bd. Dec. 227e) Rotary Fellowship Activities
See Section 42.010.
57.110.4. Preconvention Governance
Editor’s note: This section becomes effective for the 2020 convention
a. All preconvention events, including international institutes and any events requested by
the Trustees, shall be planned and implemented under the supervision of the Convention
Committee;
b. Chairs or conveners identified to lead each preconvention event shall operate under thesupervision of the Convention Committee and shall report event plans and progress to
the Convention Committee chair;c. All preconvention events for a particular convention shall be proposed and approved at
the first official Convention Committee meeting, which is typically held 18 to 24
months before the convention. (October 2018 Mtg., Bd. Dec. 54)
Source: October 2018 Mtg., Bd. Dec. 54

57.110.5. Simultaneous Interpretation
While the official language of RI is English, the Convention Committee shall provide
simultaneous interpretation for five Rotary languages: French, Japanese, Korean,
Mandarin, Portuguese, and Spanish, and any additional languages that are appropriate forthe host country. The Convention Committee shall determine the initial interpretation
languages that should be included in the final budget recommendation. The Convention
Committee may also provide simultaneous interpretation if the registration numbers at theDecember registration deadline warrant adding such simultaneous interpretation and if
space and budgetary constraints allow RI to do so.
The provision of simultaneous interpretation and the translation of printed matter inlanguages at convention ancillary meetings shall be determined by the RI president, based

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on recommendations from the general secretary in consultation with the convention chair.
These recommendations will be based upon the location of the convention and the preregistered attendance by language. Ancillary meetings are defined as official pre- or postconvention meetings but do not include the International Institute. (October 2019 Mtg.,
Bd. Dec. 29)
Source: November 2002 Mtg., Bd. Dec. 112; Amended by June 2007 Mtg., Bd. Dec. 289; November 2007 Mtg., Bd. Dec. 87;
November 2008 Mtg., Bd. Dec. 83; September 2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 29

57.110.6. Convention Exhibit Space
Booth space is provided at the International Convention for the core groups as detailed
below:
a. Club and District Projects Exhibitions: A special area will be provided to exhibit
exemplary projects, with the provisions that no requests for financial support be allowed
and no sales of products or merchandise be allowed from this area.
b. Global Networking Groups
See Sections 42.010. and 42.020.
c. Licensed Rotary Emblem Merchandise Vendors
d. Secretariat Services: Booth space will be allocated to the RI Secretariat for providing
resources and information on RI and TRF programs and emphases
e. General Services: Appropriate display areas may be provided to those vendors or entities
that have entered into an agreement and/or contract with RI requiring them to provide aservice to convention attendees, or specifically allowing them to make use of exhibit spaceat the International Convention
f. Non-Rotary Organizations
See Section 57.110.7. (January 2012 Mtg., Bd. Dec. 201)
Source: November 1990 Mtg., Bd. Dec. 89; February 2004 Mtg., Bd. Dec. 190; Amended by November 1999 Mtg., Bd. Dec. 197;
November 2006 Mtg., Bd. Dec. 35; November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201

57.110.7. Guidelines for Non-Rotary Organizations Exhibiting at Convention
RI provides space at conventions for exhibiting Rotary service projects and fellowship
activities, and official licensee merchandise. As space permits, RI shall also makeavailable to RI/TRF partners, UN agencies and other key international organizations withwhich RI has official status the opportunity to exhibit at conventions, provided thata) the agreement between the partner and RI/TRF includes the opportunity to exhibitb) the organization's exhibit will not involve fund-raising or on-site sales
Preference shall be given to strategic partners. Project partners with a direct affiliation toa Rotary club or district may apply for space through the Club and District Project
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space provided of 50% of the rental fees charged to RI's licensed vendors of RI
merchandise. This policy shall be applied to RI presidential conferences, when spacepermits.
RI/TRF partners, UN agencies and other key international organizations with which RI has
official status that have purchased booth space will be provided up to six complimentary
registration badges per booth allowing full access to all convention events on the same
basis as other paid registrants. Representatives from these organizations who are Rotarians
shall register for the convention and pay the corresponding convention registration fees
established by the Board. (January 2012 Mtg., Bd. Dec. 201)
Source: June 2001 Mtg., Bd. Dec. 404; November 2006 Mtg., Bd. Dec. 93; Amended by February 2004 Mtg., Bd. Dec. 190; November
2007 Mtg., Bd. Dec. 87; January 2009 Mtg., Bd. Dec. 132; May 2011 Mtg., Bd. Dec. 206; January 2012 Mtg., Bd. Dec. 201

57.110.8. Materials Language Support
The convention program and transport guide shall be provided in English, French, Japanese,
Korean, Mandarin, Portuguese, and Spanish.
All other convention publications will be provided in English with additional languages tobe determined based upon the proposed audience. The program book may also be offeredin additional languages if the pre-registered attendance of the associated language group isequal to or greater than 5% of the total pre-registered convention attendance and theincreased costs are within budgetary constraints.
Depending on the convention location and attendance by language, additional languages
for convention printed materials or publications will be determined by the RI president,
based on recommendations from the general secretary in consultation with the convention
chair. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2002 Mtg., Bd. Dec. 112; Amended by November 2007 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 29

57.110.9. Formal Introductions
Current and incoming members of the Board, with their partners, shall be introduced during
the RI Convention. Past presidents, with their partners, shall be introduced during one ofthe plenary sessions of each RI Convention. Current and incoming Trustees of The RotaryFoundation, with their partners, shall be introduced at one of the plenary sessions of each
RI Convention. (January 2012 Mtg., Bd. Dec. 201)
Source: November 2005 Mtg., Bd. Dec. 94; Amended by February 2007 Mtg., Bd. Dec. 166; January 2012 Mtg., Bd. Dec. 201

57.110.10. Reserved Seating
Reserved seats at convention plenary sessions will be held in accordance with Boardapproved protocol (RCP 26.050, RCP 61.040). Reserved seating is customarily provided
for each member of the immediate family of the Rotarian entitled to sit in the reserved
section, except in the case of voting delegates.
Except for those seats permanently reserved, any unused reserved seats are opened forgeneral seating five minutes before each session commences. Permanently reserved seats
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RI president, president-elect, and president-nominee and their partners and families
Past, present, and incoming RI directors and their partners or guests
Past, present, and incoming trustees and their partners or guests
Past RI presidents and their partners or guests
Past and present general secretaries and their partners or guests
Aides to the RI president, the RI president-elect, and the RI president-nominee andtheir partners or guests
Partners of deceased past general officers of RI and their guests
RIBI officers and their partners or guests
International Convention Committee members and their partners or guests
Chief sergeant-at-arms and partner or guest
Future ICC members and their partners or guests
Convention Promotion Committee members and their partners or guests
Arch C. Klumph Society members
Level 4 Major Donors
Credentialed external and Rotary media
Others whom the RI president, ICC chair, or sergeant at arms consider appropriate

Reserved group seating will not be provided for district governors, governors-elect, past
governors, RI and Rotary Foundation committee members, advisers, representatives,training leaders, group and regional leaders (including Rotary coordinators, Rotary public
image coordinators, and regional Rotary Foundation coordinators).
Reserved seating for voting delegates will be provided at appropriate plenary sessions
when necessary. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2007 Mtg., Bd. Dec. 87; Amended by November 2010 Mtg., Bd. Dec. 38; May 2011 Mtg., Bd. Dec. 182; January
2012 Mtg., Bd. Dec. 201; October 2013 Mtg., Bd. Dec. 53; October 2019 Mtg., Bd. Dec. 29

57.110.11. Elections at the International Convention
The Board, consistent with RI Bylaws section 6.010., which provides that no election of
officers is necessary at the annual convention if the Board determines that the selection of
the officers has otherwise been completed in accordance with the bylaws, agrees that there
is an ongoing presumption that officer selections have been completed in accordance with
the RI Bylaws, unless otherwise determined by the Board as to the selection of a particular
officer. (January 2020 Mtg., Bd. Dec. 85)
Source: October 2019 Mtg., Bd. Dec. 49

Cross References
35.040.3. Event Specific Uses of the Rotary Marks
35.050.1. Accurate Reproduction of the Rotary Marks on Merchandise

57.120. Role of Paid Official Participants and Partners
The official participants represent RI or its Foundation in their official capacity at assigned events;
participate in plenary sessions, workshops or forums and, as assigned, as speakers, moderators orRotary Code of Policies
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panelists; participate in preconvention meetings such as the International Institute, YouthExchange Officers, Rotaract, and any other approved preconvention activities; participate in RI
luncheons, dinners and other social events; attend meetings which may be held during theconvention; and discharge such other responsibilities as the president, president-elect, trustee chair,or Board may assign.
Partners of official participants at the convention shall participate in: plenary sessions of theconvention; formal luncheons and dinners; discussion workshops and forums regarding RI
programs and initiatives; and the International Institute. (May 2015 Mtg., Bd. Dec. 166)
Source: November 1994 Mtg., Bd. Dec. 97; Amended by February 2004 Mtg., Bd. Dec. 190; November 2007 Mtg., Bd. Dec. 87; May 2015 Mtg.,
Bd. Dec. 166

57.120.1. Board Members as Club Delegates to Convention
As a matter of principle, a member of the Board should not serve as a club delegate in theInternational Convention and thus deprive the convention of additional, independent
thinking and contributions and also deprive other qualified Rotarians of the privilege ofserving in this capacity. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1959 Mtg., Bd. Dec. 94

57.130. Role of General Secretary for International Conventions
Prior to the appointment of the Convention Committee, the general secretary will act as the liaison
to the president and the RI Board in all matters concerning the convention and shall act as liaison forthe host organization and host city municipal officials. During this period, the general secretary will
act as the principal contact to the host organization.
As soon as feasible after the Board has determined the city in which the convention is to be held, thegeneral secretary shall proceed to the city selected and negotiate contracts for RI with the close
cooperation of the host organization and the city administration or private parties, for a sufficient
hotel room block to guarantee accommodations for the probable attendance. The general secretaryshall meet with the board of directors of the host organization and carefully review with it all
convention organization plans.
In fulfilling responsibilities for the International Convention, the general secretary is responsible forall logistical, programmatic and administrative duties related to the International Convention andapproved adjunct meetings. Responsibilities are detailed in the Manual for the International
Convention. (January 2012 Mtg., Bd. Dec. 201)
Source: June 2007 Mtg., Bd. Dec. 289; January 2012 Mtg., Bd. Dec. 201

57.140. Post-Convention Activities
57.140.1. Convention Proceedings
The Convention Proceedings shall contain a record of the proceedings of the convention,
the annual report of the general secretary, the annual report of the treasurer, and the reportof the Trustees of The Rotary Foundation.

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The Convention Proceedings shall be made available in an electronic version. Gratis
copies shall be sent only to governors, governors-elect, present and past RI officers, andcurrent RI committee members upon request.
The Convention Proceedings shall be preserved in the RI archives, along with a video ofall plenary sessions. (May 2012 Mtg., Bd. Dec. 244)
Source: January 1964 Mtg., Bd. Dec. 137. Amended by May-June 1987 Mtg., Bd. Dec. 394; January 2012 Mtg., Bd. Dec. 227; May2012 Mtg., Bd. Dec. 244. See also August 2000 Mtg., Bd. Dec. 89

57.150. Miscellaneous International Convention Matters
57.150.1. Solicitation of Sponsors for RI Conventions
The RI Board has authorized the solicitation of sponsors for RI Conventions by both RI and
Host Organizations, subject to the approval, on a case by case basis, of the general secretary inconsultation with the RI president (when known) who presides over the convention and incompliance with existing Board policy, the “Guidelines for Sponsorship of RI Meetings,
Events, Projects and Programs” (Code 37.010.), the “RI and TRF Guidelines for Use of theRotary Marks by Other Organizations” (Code 34.030.15.), the “Guidelines for Rotary Clubs,
Rotary Districts and Other Rotary Entities for Interacting with Other Organizations” (Code44.020.) and the RI Manual for Conventions. (October 2019 Mtg., Bd. Dec. 61)
Source: October 1998 Mtg., Bd. Dec. 86; Amended by September 2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 61

57.150.2. Convention Logo
No convention logo shall contain the trademark of another entity. Only one official logo
shall be approved for each convention. Any variations from the approved convention logo
must be approved by the RI president for the year of the convention on an individual basis.
(January 2009 Mtg., Bd. Dec. 164)
Source: June 2007 Mtg., Bd. Dec. 289; Amended by November 2007 Mtg., Bd. Dec. 87; January 2009 Mtg., Bd. Dec. 164

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Article 58. International Assembly
58.010.
58.020.
58.030.
58.040.
58.050.
58.060.
58.070.

Guidelines and Minimum Standards
SchedulingInternational Assembly Committee
Attendance and Participants’ Responsibilities
Training, Programs and Sessions
Publications
Finances

58.010. Guidelines and Minimum Standards
The general secretary shall maintain a manual for the International Assembly based on current RI
policies and procedures for the International Assembly.
The general secretary shall review the International Assembly manual annually and provide
suggested revisions to the Board, if required.
The general secretary is authorized to revise the Manual for the International Assembly as needed,
provided that all proposed changes are distributed to the Board for review one month before theytake effect, and that any proposed changes objected to by a director be reviewed by the Board atits next meeting.
It is understood that the general secretary may authorize variances from these standards in certain
circumstances. (January 2013 Mtg. Bd. Dec. 140)
Source: November 1987 Mtg., Bd. Dec. 76; Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290; January 2012 Mtg., Bd.
Dec. 201; January 2013 Mtg., Bd. Dec. 140

58.020. Scheduling
The general secretary is requested to book dates at least three years in advance for futureInternational Assemblies at a suitable venue. (January 2021 Mtg., Bd. Dec. 84)
Source: January-February 1989 Mtg., Bd. Dec. 193; Amended by January 2021 Mtg., Bd. Dec. 84

58.030. International Assembly Committee
The president shall appoint an annual International Assembly Committee of members selected by
the president-elect to assist in planning and implementing the overall operations of theInternational Assembly. (May 2000 Mtg., Bd. Dec. 412)
Source: November 1990 Mtg., Bd. Dec. 106; Amended by May 2000 mtg., Bd. Dec. 412

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58.040. Attendance and Participants’ Responsibilities
58.040.1. Guidelines for Attendance
The International Assembly is a special purpose meeting. Therefore, attendance ismandatory for participants. Participants are encouraged to bring their partners. The
president-elect is authorized to determine whether persons other than participants and theirpartners, for whom special requests are made to attend the assembly, also may accompany
designated participants. (April 2018 Mtg., Bd. Dec. 155)
Source: January 1975 Mtg., Bd. Dec. 96; Amended by May 2000 Mtg., Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189; June 2004
Mtg., Bd. Dec. 236; April 2018 Mtg., Bd. Dec. 155. Affirmed by October 2003 Mtg., Bd. Dec. 61

58.040.2. Delineation of General Responsibilities
The roles and responsibilities of the RI volunteer leadership for the following positions at
the International Assembly are detailed in the Manual for the International Assembly.
•
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•

Directors
Directors-electPast Presidents
International Assembly Moderator
International Assembly Assistant Moderator
Chief Sergeant-at-Arms
Sergeant-at-arms and Partners
First Aid Officer
Partners of President, President-elect, President-nominee, Directors, Directors-elect,
Trustees of The Rotary Foundation, Incoming Trustees, RIBI Vice President, RIBI
Vice President-elect, and RI Training Leaders
Training Leaders
Seminar Trainers (October 2018 Mtg., Bd. Dec. 34)

Source: January 2012 Mtg., Bd. Dec. 201; Amended by October 2018 Mtg., Bd. Dec. 34

58.040.3. Sergeants-at-Arms Appointment Rotation Schedule for International Assembly
The appointment of the sergeants-at-arms for the International Assembly shall be on arotation schedule with the following guideline:
The chief sergeant at the assembly shall have been one of the sergeants appointed to serveat the immediate past assembly. (May 2003 Mtg., Bd. Dec. 390)
Source: June 2001 Mtg., Bd. Dec. 405; Amended by May 2003 Mtg., Bd. Dec. 390

58.040.4. Presiding Duties of President and President-electThe president and president-elect shall demonstrate their commitment to the importance of
the International Assembly by sharing the presiding functions at each plenary session of
the International Assembly. However, the president-elect may appoint additional presiders
for plenary sessions and major activities at the International Assembly. (May 2000 Mtg.,
Bd. Dec. 412)
Source: November 1997 Mtg., Bd. Dec. 107; July 1991 Mtg., Bd. Dec. 40; August 1999 Mtg., Bd. Dec. 72; Amended by May 2000
Mtg., Bd. Dec. 412

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58.040.5. President-elect as Chair
The president-elect shall be the chair of the International Assembly committee, or any othercommittee or group assigned to plan, design, prepare or implement the International
Assembly. (May 2000 Mtg., Bd. Dec. 412)
Source: July 1991 Mtg., Bd. Dec. 40; Amended by May 2000 Mtg., Bd. Dec. 412. See also COL 98-120

58.040.6. Appointment of Assembly Moderator
The International Assembly moderator in any year shall be appointed by the presidentnominee who will be in charge of that year’s International Assembly.
The Executive Committee of the Board will review eligible candidates for International
Assembly moderator and select ten diverse candidates in July each year to be shared withthe president-nominee, who will make the final selection. (October 2019 Mtg., Bd. Dec.
29)
Source: October 1998 Mtg., Bd. Dec. 104; Amended by May 2000 Mtg., Bd. Dec. 412; May 2019 Mtg., Bd. Dec. 178

58.040.7. Selection Criteria of Assembly Leadership Roles
Several leadership roles are selected annually by the president-elect. The qualifications aredetailed in the Manual for the International Assembly for the following:• International Assembly Moderator• International Assembly Assistant Moderator• Chief Sergeant-at-Arms• Sergeant-at-arms and Partners• First Aid Officer• Training Leaders, in consultation with the president and moderator• Seminar Trainers, in consultation with the moderator (January 2012 Mtg., Bd. Dec.
201)
Source: January 2012 Mtg., Bd. Dec. 201

58.040.8. Partner Discussion Session Leaders
Prior to conducting partner discussion sessions, partners who will lead such sessions should
receive appropriate orientation in facilitating the sessions. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 306(4)58.040.9. Role of the General Secretary
In fulfilling responsibilities for the International Assembly, the general secretary is
responsible for all logistical, programmatic and administrative duties related to theInternational Assembly, Leaders’ Seminar and approved adjunct meetings.
Responsibilities are detailed in the Manual for the International Assembly. (January 2012
Mtg., Bd. Dec. 201)
Source: February 2006 Mtg., Bd. Dec. 171; January 2012 Mtg., Bd. Dec. 201

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58.040.10. Children at Assembly
The purpose of the Assembly is to provide Rotary education, instruction in administrative
duties, motivation, and inspiration to governors-elect. Minor children (under the age of18) of governors-elect are permitted to attend the International Assembly at no cost to
Rotary, and must be under the care and supervision of their parents or legal guardians, or
supervision provided by another adult at the direction of their parents or legal guardians.
Caregivers designated by the parent or legal guardian cannot be official participants of theInternational Assembly.
Children and their caregivers may attend meal events (group meals and ticketed events) if
the governor-elect registers them for the meal plan and/or purchases tickets for ticketed
events which will be sold on a space-available basis. Children may attend the generalsessions, but are not permitted to attend the breakout sessions. (January 2018 Mtg., Bd.
Dec. 105)
Source: January 2018 Mtg., Bd. Dec. 105

58.040.11. Regional Magazine Editors
Rotary International regional magazine editors are recognized as official participants of theInternational Assembly, at no cost to RI, with rights to be observers at plenary sessions,appropriate luncheons and dinners, receptions, and other social occasions. (February 2003
Mtg., Bd. Dec. 194)
Source: June 1995 Mtg., Bd. Dec. 274

58.040.12. Observers at International Assembly
Current and past district governors and their guests, and immediate family members ofparticipants shall be permitted to register to attend the Assembly at no cost to RI. Observer
registration will grant them access to attend the plenary sessions to the extent that space isavailable. Observers shall be permitted to purchase the full general dining plan and tickets
to ticketed meal events on a space available basis. Observers will not be permitted to attend
breakout sessions. If DGEs’ children under the age of 18 are expected to attend generalsessions, general dining or ticketed meal events under the supervision of caregivers, theircaregivers are also required to be registered and have the appropriate meal plan and tickets
purchased.
Priority will be given to house children of DGEs and their caregivers in the same hotel as
the assembly, if requested, although no guarantees will be offered for placement inadjoining rooms, rooms on the same floor, or the same category of room. When the RI
contracted hotel room inventory is exhausted, DGEs may seek alternate accommodations
for their family members, however, DGEs and their partners are expected to stay in the
hotel where the assembly takes place as part of being an official participant. RI staff areavailable to assist in suggesting nearby hotels if needed.
The general secretary shall permit observers as defined above to register until the available
space, as determined by the general secretary, is filled. A registration fee will be
determined by the general secretary on an annual basis to ensure that observer participationis revenue neutral for the event. (April 2018 Mtg., Bd. Dec. 155)
Source: May 2011 Mtg., Bd. Dec. 219; Amended by January 2013 Mtg., Bd. Dec. 155; April 2018 Mtg., Bd. Dec. 155

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Cross References
61.010.

Manuals for Sergeants-at-Arms

58.050. Training, Programs and Sessions
The instructional and informational programs shall be approved by the president-elect, as
recommended by the International Assembly moderator. Plenary presentations shall be consistent
with the RI Strategic Plan. (January 2012 Mtg., Bd. Dec. 201)
Source: July 1991 Mtg., Bd. Dec. 40; Amended by May 2000 Mtg., Bd. Dec. 412; January 2011 Mtg., Bd. Dec. 127; January 2012 Mtg., Bd. Dec.
201

58.050.1. Suggested Assembly Program Content
The Board has adopted suggested International Assembly program content to be addressed
within a five-day training agenda. The following are recommended topics:a) President-elect messageb) Our Rotary values, including vocational servicec) Membershipd) The Rotary Foundatione) Public Imagef) Projects and serviceg) Rotary’s Administration Requirements
The following topic is required:a) Youth Protection (September 2017 Mtg., Bd. Dec. 51)
Source: June 1996 Mtg., Bd. Dec. 301; July 1999 Mtg., Bd. Dec. 29; November 1999 Mtg., Bd. Dec. 213; November 2004 Mtg., Bd.
Dec. 108; Amended by March 2005 Mtg., Bd. Dec. 178; June 2008 Mtg., Bd. Dec. 255; September 2011 Mtg., Bd. Dec. 34; May 2012
Mtg., Bd. Dec. 298; October 2013 Mtg., Bd. Dec. 57; January 2017 Mtg., Bd. Dec. 86; September 2017 Mtg., Bd. Dec. 51

58.050.2. Simultaneous Interpretation/Language Support
The International Assembly shall be conducted primarily in English with simultaneousinterpretation provided during plenary sessions in Chinese, French, Italian, Japanese,
Korean, Portuguese, and Spanish. Discussion sessions at the International Assembly will
be held in English, French, Japanese, Korean, Portuguese, and Spanish. (January 2015
Mtg., Bd. Dec. 142)
Source: November 1990 Mtg., Bd. Dec. 103; Amended by May 2000 Mtg., Bd. Dec. 412; June 2006 Mtg., Bd. Dec. 254; January
2015 Mtg., Bd. Dec. 142

58.050.3. Partners Program
The Board recommends that the International Assembly include an informative program forpartners of governors-elect. The partner program should be complementary to the program
developed for governors-elect by featuring similar content, yet should be tailored to address
an audience with varying degrees of Rotary knowledge and experience. (January 2021 Mtg.,
Bd. Dec. 84)
Source: November 2008 Mtg., Bd. Dec. 82; October 2012 Mtg., Bd. Dec. 100; Amended by January 2021 Mtg., Bd. Dec. 84

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58.050.4. Participants in Governor-elect Sessions
Participation in governor-elect discussion sessions is limited to training leaders, governorselect, and assigned Secretariat staff. No partners or other personnel are to be admitted tothe sessions without the express written consent of the president-elect. (January 2012 Mtg.,
Bd. Dec. 201)
Source: June 1996 Mtg., Bd. Dec. 306; Amended by May 2000, Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189; January 2012 Mtg.,
Bd. Dec. 201

58.050.5. Rotaractor Sessions
RI presidents-elect are requested to include Rotaractors in the International Assembly byplanning sessions to encourage collaboration between governors-elect and Rotaractors.
(January 2020 Mtg., Bd. Dec. 85)
Source: October 2019 Mtg., Bd. Dec. 57

58.050.6. Formal Introductions
The following individuals shall be introduced individually during one of the plenary
sessions:
Current and incoming members of the Board, with their partners
Past presidents, with their partners
Current and incoming Trustees of The Rotary Foundation, with their partners (January
2012 Mtg., Bd. Dec. 201)
Source: November 2005 Mtg., Bd. Dec. 94; Amended by January 2012 Mtg., Bd. Dec. 201

58.060. Publications
58.060.1. Assembly Materials Provided to Governors-electAll assembly publications and materials shall be provided to the governors-elect at theInternational Assembly in English, French, Japanese, Korean, Spanish, and Portuguese.
Specific content-related materials will be provided to the governors-elect in Italian. All
publications must have the prior approval of the assembly moderator, and the concurrenceof the president-elect. (June 2006 Mtg., Bd. Dec. 254)
Source: July 1991 Mtg., Bd. Dec. 40; Amended by May 2000 Mtg., Bd. Dec. 412; June 2006 Mtg., Bd. Dec. 254

58.070. Finances
58.070.1. International Assembly Attendance Expenses Paid by RI and TRF
RI or The Rotary Foundation shall pay the expenses of the official participants to theInternational Assembly defined below in accordance with the RI Travel and Expense
Policy.

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1. Official participants for the International Assembly whose expenses are paid by RI
include:a) President and partnerb) Aide to the president and partnerc) President-elect and partnerd) Aide to the president-elect and partnere) President-nominee and partnerf) Aide to the president-nominee and partnerg) Directors and partnersh) Directors-elect and partnersi) General Secretary and partnerj) Governors-elect and partnersk) Moderator and partnerl) Assistant moderator and partnerm) Seminar Trainers and partnersn) Training leaders and partnerso) First Aid Officerp) Sergeants-at-arms and partners (including Chief Sergeant-at-arms)q) Convention chairs and partners (for following two conventions)r) Secretariat staff as the general secretary in consultation with the president andpresident-elect deem necessarys) Any person assigned by the president-elect to a place on the program of theAssembly, but who is not included in the above listt) Any person approved by the president-elect to attend the assembly in a supportingrole as an official participant, in lieu of a partner.
2. Official participants for the International Assembly whose expenses are paid by The
Rotary Foundation include:a) Trustees and incoming trustees and partnersb) Aides to the trustee chair and trustee chair-elect and partnersc) International PolioPlus Committee Chaird) Secretariat staff as the general secretary in consultation with the president andpresident-elect deems necessary
3. Those participants officially authorized to attend the International Assembly as an
official participant at no cost to Rotary International or its Foundation include:a) Directors-nominee and partnersb) Officers and officers-nominee of the General Council of RIBI and partnersc) Chairs of committees of Rotary International and its Foundation and partnersd) Past presidents of RI and partnerse) Past general secretaries and partnersf) Past Trustee chair who has not served as an RI president and partnerg) International Convention Host Organization chair and select Host Organization
members (Current fiscal year and following fiscal year)h) Regional magazine editorsi) Past general officers of RI as observers

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the Assembly venue (October 2018 Mtg., Bd. Dec. 34)
Source: May-June Mtg. 1947, Bd. Dec. 285; Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290; November
2008 Mtg., Bd. Dec. 29; June 2009 Mtg., Bd. Dec. 254; January 2011 Mtg., Bd. Dec. 137; January 2011 Mtg., Bd. Dec. 147; May2014 Mtg., Bd. Dec. 113; September 2016 Mtg., Bd. Dec. 26; January 2018 Mtg., Bd. Dec. 71; June 2018 Mtg., Bd. Dec. 187;
October 2018 Mtg., Bd. Dec. 34

58.070.2. Payment for International Assembly Attendance in Restricted Currency
Countries
Insofar as practicable, all expenses of governors-elect in attending the international
assembly from restricted currency countries shall be paid by RI from such funds. (June1998 Mtg., Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 177

58.070.3. Payment for Governors Serving a Second Term
A past governor who has been selected to fill a vacancy in the office of governor shallreceive, at RI’s expense, one to two days of intensive training at the most cost effective
location.
A past governor who has been selected to serve a second term shall be invited, along withhis or her partner, to attend the International Assembly for a second time at the expense of
RI only with the consent of the President-elect.
A past governor who has been selected to serve temporarily or to complete a term of officeas governor shall be provided strong support from Secretariat staff. (January 2011 Mtg.,
Bd. Dec. 149)
Source: May 1988 Mtg., Bd. Dec. 377; Amended by February 2004 Mtg., Bd. Dec. 189; January 2011 Mtg., Bd. Dec. 149. Affirmed
by July 1998 Mtg., Bd. Dec. 47

58.070.4. Reimbursement of Expenses for Partners of Governors-elect
RI will pay all expenses of governors-elect partners who choose to attend the International
Assembly provided that the partner attends all mandatory sessions unless specificallyexcused by the president-elect. (February 2004 Mtg., Bd. Dec. 189)
Source: August 1999 Mtg., Bd. Dec. 73; COL 98-222; Amended by May 2000 Mtg., Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189

58.070.5. Costs of Sergeants-At-Arms at the International Assembly
The expenses of sergeants-at-arms at the International Assembly should be paid by RI in
accordance with the RI Travel and Expense Policy.
The International Assembly Budget shall include the expenses of:a) One Chief Sergeant-at-arms and partnerb) Eight Sergeants-at-arms and partners
Expenses shall include transportation to and from the assembly, accommodations, meals,
and incidentals for the sergeants-at-arms and partners while serving as sergeants-at-arms.

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The assignment dates for the chief sergeant-at-arms should commence two days prior tothe major arrival day of the International Assembly. The assignment dates for thesergeants-at-arms should commence one day prior to the major arrival day of theInternational Assembly. (June 2010 Mtg., Bd. Dec. 231)
Source: May 1979 Mtg., Bd. Dec. 342; Amended by May 2000 Mtg., Bd. Dec. 412; June 2001 Mtg., Bd. Dec. 405; February 2004
Mtg., Bd. Dec. 189; June 2010 Mtg., Bd. Dec. 231

58.070.6. Solicitation of Funds
The Rotary Foundation is the only entity permitted to solicit funds during an International
Assembly. (June 2007 Mtg., Bd. Dec. 290)
Source: November 1994 Mtg., Bd. Dec. 96; Amended by June 2007 Mtg., Bd. Dec. 290

58.070.7. RI Reimbursement of Expenses of International Assembly Participants
The payment of the expenses of the designated official participants and others in attending
the International Assembly is authorized only on the basis of attendance for the entire
period of the assembly, unless specifically excused by the president-elect. (June 2007 Mtg.,
Bd. Dec. 290)
Source: July 1998 Mtg., Bd. Dec. 47; Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290

58.070.8. Responsibility of the President-elect for the International Assembly Budget
The president-elect shall have responsibility for the budget for the International Assemblyin accordance with RI policy and as approved by the Board. Under the direction of thepresident-elect, the general secretary shall authorize assembly expenditures up to thebudgetary limits established by the Board. Requests for any additional funding for theInternational Assembly shall be submitted by the president-elect to the Board for its
approval. (May 2000 Mtg., Bd. Dec. 412)
Source: May 2000 Mtg., Bd. Dec. 412

58.070.9. Costs for First Aid Officer at International Assembly
The expenses of the first aid officer at the International Assembly shall be paid by RI in
accordance with the RI Travel and Expense Policy. The International Assembly budget shall
include the expenses of one first aid officer. Expenses shall include transportation to and fromthe assembly, accommodations, meals, and incidentals for the first aid officer. (February 2004
Mtg., Bd. Dec. 189)
Source: June 2001 Mtg., Bd. Dec. 405; Amended by February 2004 Mtg., Bd. Dec. 189

58.070.10. Observers at the International Assembly
The observers, official participants, who attend the International Assembly at no cost to
Rotary International or its Foundation shall be charged a registration fee to cover theadministrative expenses involved in their attendance, except the regional magazine editors
whose registration fee will be waived. (June 2007 Mtg., Bd. Dec. 290)
Source: June 2007 Mtg., Bd. Dec. 290

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Article 59. Council on Legislation and Council on Resolutions
59.010.
59.020.
59.030.
59.040.
59.050.
59.060.
59.070.
59.080.
59.090.
59.100.

Site Selection for the Council on Legislation
Proposed Legislation and Resolutions
Participants
District Council Representatives
Sergeants-at-Arms
Proceedings and Functions of the Council on Legislation
Proceedings and Functions of the Council on Resolutions
Finances
Support Staff
Post-Council Activities

59.010. Site Selection for the Council on Legislation
59.010.1. Hotel Facilities at Council on Legislation
Arrangements shall be made for a single hotel adequate to house all participants. Meetingand dining facilities should be located in the same accommodations. (May 2003 Mtg., Bd.
Dec. 325)
Source: February 1984 Mtg., Bd. Dec. 210; Amended by May 2003 Mtg., Bd. Dec. 325

59.010.2. Date and Time of Council on Legislation
The Board shall determine the specific date and time of the meeting based upon various
factors, including the dates of the annual convention, major holidays and the availabilityof appropriate venues. (February 2003 Mtg., Bd. Dec. 221)
Source: February 2003 Mtg., Bd. Dec. 221

59.010.3. Site Selection
The general secretary shall seek to complete the entire process of site visits, site selection,and contract negotiation during the first year of the three-year Council on Legislation cycle.
The venue should be contracted a minimum of 12 months prior to the commencement of
the Council on Legislation. (September 2016 Mtg., Bd. Dec. 28)
Source: February 2003 Mtg., Bd. Dec. 221; Amended by September 2016 Mtg., Bd. Dec. 28

59.020. Proposed Legislation and Resolutions
59.020.1. Publishing Proposed Legislation and Resolutions
English shall be the official language of the Councils and all enactments, position
statements, and resolutions as proposed and adopted shall be as written in the English
language. The general secretary shall provide proposed legislation and resolutions inEnglish. As feasible, legislation and resolutions deemed regular shall be published in
English, French, Japanese, Korean, Portuguese, and Spanish, as shall be those nonlegislative publications distributed prior to the Councils.

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The general secretary shall publish all duly proposed legislation and resolutions except
those that have been deemed defective, and that the Board has directed not be transmitted
to the Council in accordance with RI Bylaws sections 7.060., 7.070., and 8.080.
(September 2016 Mtg., Bd. Dec. 28)
Source: January 1941 Mtg., Bd. Dec. 101; June 1958 Mtg., Bd. Dec. 38; Amended by February 1999 Mtg., Bd. Dec. 203; August
2000 Mtg., Bd. Dec. 50; November 2002 Mtg., Bd. Dec. 112; November 2004 Mtg., Bd. Dec. 58; November 2005 Mtg., Bd. Dec. 67;
June 2007 Mtg., Bd. Dec. 226; June 2009 Mtg., Bd. Dec. 217; September 2016 Mtg., Bd. Dec. 28

59.020.2. Deadline for Submitting District Endorsed or Proposed Legislation and
Resolutions
All districts should forward to the general secretary all legislation or resolutions proposedor endorsed at a district conference or district legislation meeting within 45 days of theconclusion of the conference. Districts should also forward to the general secretary all
legislation or resolutions submitted through a ballot-by-mail within 45 days of the datefixed by the governor for receipt of the ballots.
Clubs without a district may submit proposed legislation or resolutions for endorsement to
the district that would represent the club as provided in RI Bylaws section 9.010.
(September 2016 Mtg., Bd. Dec. 28)
Source: February 2006 Mtg., Bd. Dec. 144; June 2008 Mtg., Bd. Dec. 236; Amended by June 2013 Mtg., Bd. Dec. 196; September
2016 Mtg., Bd. Dec. 28

59.020.3. Club Review of Proposed Legislation or Resolutions
As part of the legislative process of RI, clubs are free to contact other clubs to discuss
proposed legislation or resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 238; Amended by September 2016 Mtg., Bd. Dec. 28

59.020.4. Financial Impact Statement
The general secretary shall prepare a financial impact statement for all proposals that, inthe opinion of the general secretary, have a significant financial impact if the proposed
legislation or resolution is adopted, and such financial impact statements shall be published.
In drafting financial impact statements, the general secretary should consult with theConstitution and Bylaws Committee, including attending the Committee’s meetings asappropriate, to ensure that financial impact statements are written with a complete
understanding of the proposed legislation or resolutions. (September 2016 Mtg., Bd. Dec.
28)
Source: March 1993 Mtg., Bd. Dec. 148; June 1996 Mtg., Bd. Dec. 280; February 1999 Mtg., Bd. Dec. 202. Amended by November
1999 Mtg., Bd. Dec 201; November 2005 Mtg., Bd. Dec. 67; September 2016 Mtg., Bd. Dec. 28

59.020.5. Impact of Legislation or Resolutions on RI Strategic Plan
The Strategic Planning Committee should review any relevant proposed legislation or
resolutions and advise the Board as to whether such legislation or resolutions could impact
the RI Strategic Plan. The Board should advise the Councils regarding the possible impact
of proposed legislation or resolutions on the RI Strategic Plan. (September 2016 Mtg., Bd.
Dec. 28)
Source: May 2011 Mtg., Bd. Dec. 188; Amended by September 2016 Mtg., Bd. Dec. 28

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59.020.6. Board Consideration of Proposed Legislation or Resolutions from a Previous
CouncilWith respect to proposed legislation or resolutions offered by the Board at the instructionof a previous Council, the Board shall take steps to make clear that it is offering suchproposed legislation or resolution in compliance with such instruction. (September 2016
Mtg., Bd. Dec. 28)
Source: January 1969 Mtg., Bd. Dec. 85. Amended by February 1999 Mtg., Bd. Dec. 205; November 1999 Mtg., Bd. Dec 201;
September 2016 Mtg., Bd. Dec. 28

59.020.7. Board Consideration of Proposed Legislation and Resolutions from an RI
Committee
Where applicable, the Board may choose to indicate that a proposal originated with an RI
committee.
For the purposes of 59.020.7 and 59.020.8., the Board may choose to have the legislation
or resolution presented by a member of the Constitution and Bylaws Committee, or acurrent or former member of a committee involved in drafting the legislation or resolution.
(September 2016 Mtg., Bd. Dec. 28)
Source: February 1999 Mtg., Bd. Dec. 205; Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

59.020.8. Board Council on Legislation Advisory Committee
The president shall annually appoint a committee of three to five members of the Board toadvise the Board on Council matters, including proposed legislation and resolutions, roles
and responsibilities at the Councils, and, in the year of the Council on Legislation,statements of support and opposition for consideration by the Board. In addition, in theyear of the Council on Legislation, a Rotarian experienced in Council matters may bedesignated by the president to assist the Board with Council procedures and the Board’srole at the Council. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by November 2000 Mtg., Bd. Dec. 127; June 2001 Mtg., Bd. Dec. 331;
September 2016 Mtg., Bd. Dec. 28

59.020.9. Statements of Support and Opposition
A club, a district conference, the general council or the conference of RIBI, the Council on
Legislation or the Board may provide a statement commenting on any enactment or
position statement proposed to a Council on Legislation. Such statements, which may bein support of, in opposition to or as a comment on proposed legislation, must be limited to
500 words. Such statements, if submitted to the general secretary no later than threemonths prior to the opening of the next Council on Legislation, shall be transmitted by thegeneral secretary to all members of that Council. Where statements of support or
opposition are substantially similar, the general secretary shall only transmit to Council
members the first received. (June 2021 Mtg., Bd. Dec. 182)
Source: February 1995 Mtg., Bd. Dec. 164. Amended by February 1999 Mtg., Bd. Dec. 204; November 1999 Mtg., Bd. Dec 201;
November 2009 Mtg., Bd. Dec. 36; September 2016 Mtg., Bd. Dec. 28; June 2021 Mtg., Bd. Dec. 182

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59.020.10. Technical Legislation
The Constitution and Bylaws Committee shall determine which pieces of legislation shallbe considered “technical legislation.” The Board shall request some other presenter, suchas a member of the Constitution and Bylaws Committee, to move all Board-proposed
legislation deemed “technical” in nature. (September 2016 Mtg., Bd. Dec. 28)
Source: March 1997 Mtg., Bd. Dec. 224; November 1999 Mtg., Bd. Dec. 201; Amended by March 2005 Mtg., Bd. Dec. 196; September
2016 Mtg., Bd. Dec. 28

59.020.11. Similar Legislation or Resolutions
Where there are substantially similar items of legislation or resolutions, the Board – on theadvice of the Constitution and Bylaws Committee – shall direct the general secretary tosubmit to the Council alternate legislation or resolutions, and to note in the proposed
legislation or resolutions that the items are substantially similar to the alternate legislation
or resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2005 Mtg., Bd. Dec. 288; Amended by September 2016 Mtg., Bd. Dec. 28

59.020.12. Defective Legislation
The Constitution and Bylaws Committee and general secretary should not devote undue
time and attention to any proposed legislation that involves fundamental and extensive
amendments to the constitutional documents until such time as the proposer has exerted
reasonable efforts to draft the proposed legislation so that it is not defective. (June 2007
Mtg., Bd. Dec. 226)
Source: February 1999 Mtg., Bd. Dec. 200. Amended by November 1999 Mtg., Bd. Dec. 201; June 2007 Mtg., Bd. Dec. 226

59.030. Participants
59.030.1. Board of Directors
A director’s primary responsibility is as a member of the Board. See section 28.005.
(November 1999 Mtg., Bd. Dec. 201)
Source: January 1959 Mtg., Bd. Dec. 94

59.030.2. Council Officers
Council officers (chair, vice chair, and parliamentarian) shall be announced by thepresident-elect by January of the year prior to the Council on Legislation and shall serve
for three years or until a successor has been selected. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by June 2010 Mtg., Bd. Dec. 182; September 2016 Mtg., Bd. Dec. 28

59.030.3. Council Trainer
A Council trainer will be appointed for each meeting of the Council on Legislation toprovide consistent training for representatives. (September 2016 Mtg., Bd. Dec. 28)
Source: January 2010 Mtg., Bd. Dec. 124; Amended by September 2016 Mtg., Bd. Dec. 28

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59.030.4. Members-at-Large
The members-at-large, if appointed, shall be announced by the president-elect by Januaryof the year prior to the Council on Legislation and only serve at the Council on Legislation.
(October 2019 Mtg., Bd. Dec. 29)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

59.040. District Council Representatives
59.040.1. Selection of Representatives
Each district is encouraged to select as its representative to the Councils the best-qualified
eligible Rotarian available for such service who is well-informed about current Rotary
policies, procedures and programs. While it is the right of the clubs in each district to electwhom they will, it is stressed that representatives to the Councils should be elected on thebasis of their ability to carry out the representatives’ defined duties and not on the basis of
their personal popularity within the district, and that the role of representative should beviewed as a serious and responsible position and not simply a perquisite of having served
as governor. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1994 Mtg., Bd. Dec. 58. Amended by March 1997 Mtg., Bd. Dec. 222. See also May-June 1967 Mtg., Bd. Dec.
32; January 1972 Mtg., Bd. Dec. 85(b); October-November 1980 Mtg., Bd. Dec. 75; February 1987 Mtg., Bd. Dec. 259(b); February
1988 Mtg., Bd. Dec. 235; September 2016 Mtg., Bd. Dec. 28

59.040.2. Training of Representatives
To ensure full participation in the Council on Legislation proceedings, all representatives
shall participate in online training prior to attending the Council on Legislation. All
representatives are also required to attend training provided at the zone institutes in theyear of the Council on Legislation regarding the operation and procedures of the Council.
Representatives who do not complete the online training as well as the training at the zone
institute shall not be funded by Rotary to attend the Council on Legislation, unless excusedby the Council on Legislation chair. (September 2016 Mtg., Bd. Dec. 28)
Source: May 2014 Mtg., Bd. Dec. 126; Amended by September 2016 Mtg., Bd. Dec. 28

Cross References
32.040.1. Selection of Council Representative in Ballot-By-Mail

59.050. Sergeants-at-Arms
There should be a minimum of ten sergeants-at-arms at the Council on Legislation, in addition to
the chief sergeant. There should be at least one sergeant for each language for which simultaneousinterpretation is provided at the Council. (September 2016 Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by November 2004 Mtg., Bd. Dec. 99; May 2014 Mtg., Bd. Dec. 128; September 2016
Mtg., Bd. Dec. 28

Cross References
61.010.

Manuals for Sergeants-at-Arms

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59.060. Proceedings and Functions of the Council on Legislation
59.060.1. Scheduling Proceedings
To the extent possible, the days and hours of the meeting should be planned and maintained
so that representatives are not called upon to carry out their responsibilities underconditions of excessive fatigue or other discomfort which might reduce the effectivenesswith which they represent the clubs in their respective districts. (September 2016 Mtg., Bd.
Dec. 28)
Source: May-June 1982 Mtg., Bd. Dec. 21. Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

59.060.2. Debate Procedures
The Council chair and officials should arrange that matters of importance be given
adequate time for debate in the Council on Legislation’s sessions. As feasible, debate
should alternate between those supporting and those opposing the motion before theCouncil. (September 2016 Mtg., Bd. Dec. 28)
Source: February-March 1987 Mtg., Bd. Dec. 257; Amended by September 2016 Mtg., Bd. Dec. 28

59.060.3. Rules of Procedure
The Rules of Procedure of the Council on Legislation shall be published electronicallyexactly as adopted by the previous Council on Legislation, modified only as necessary to
be consistent with the changes to the constitutional documents made by the Council. If
any such modifications are necessary, a notation as to the necessary changes should be
included. The Rules of Procedure, as recommended by the Council Operations Committee
in accordance with RI Bylaws section 9.120., shall be sent to members of the Council twomonths prior to the Council on Legislation. (September 2016 Mtg., Bd. Dec. 28)
Source: February 1999 Mtg., Bd. Dec. 207; June 2005 Mtg., Bd. Dec. 289; September 2016 Mtg., Bd. Dec. 28

59.060.4. Pre-Council on Legislation Workshop
The Council leadership shall plan for a workshop for Council members prior to theconvening of the Council on Legislation. (September 2016 Mtg., Bd. Dec. 28)
Source: June 1996 Mtg., Bd. Dec. 277; November 1999 Mtg., Bd. Dec. 201; September 2016 Mtg., Bd. Dec. 28

59.060.5. Fellowship Activities
An informal arrival reception for members of the Council may be held on the evening prior
to the convening of the Council. A fellowship dinner or reception may be held during theCouncil meeting—preferably on the evening of the second day of the Council. (September
2016 Mtg., Bd. Dec. 28)
Source: June 1996 Mtg., Bd. Dec. 276; Amended by June 2010 Mtg., Bd. Dec. 204; September 2016 Mtg., Bd. Dec. 28

59.060.6. Simultaneous Interpretation/Language Support
The Council on Legislation shall be conducted in English, with simultaneous interpretation
provided during plenary sessions in Chinese, French, Japanese, Korean, Portuguese, andSpanish. The general secretary, with the concurrence of the president, may choose otherlanguages for simultaneous interpretation. (September 2016 Mtg., Bd. Dec. 28)
Source: November 2002 Mtg., Bd. Dec. 112; February 2003 Mtg., Bd. Dec. 221; Amended by January 2015 Mtg., Bd. Dec. 142;
September 2016 Mtg., Bd. Dec. 28

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59.060.7. Assistance from Local Rotarians
The Council on Legislation does not operate with the assistance of a host organization. It
is recommended, however, that the Council chair and Council Operations Committee
review whether assistance could be rendered by Rotarians residing or working near the site.
(January 2012 Mtg., Bd. Dec. 159)
Source: February 2003 Mtg., Bd. Dec. 221

59.060.8. Official Participant Seating
At the Council on Legislation, the representatives will be seated in the sections closest to
the presenter, accommodating all representatives before other official participants areseated. The Council chair has the authority to make appropriate operational changes to theCouncil seating assignments as needed. (May 2011 Mtg., Bd. Dec. 182)
Source: November 2007 Mtg., Bd. Dec. 87; Amended by May 2011 Mtg., Bd. Dec. 182

59.070. Proceedings and Functions of the Council on Resolutions
To the extent possible, the Council on Resolutions should be planned and maintained so that
representatives are able to carry out their responsibilities within a reasonable time period so they
are effective in the manner in which they represent the clubs in their respective districts. The
Council shall be conducted in English, with translation provided as needed in French, Japanese,
Korean, Portuguese, and Spanish.
The Rules of Procedure of the Council on Resolutions shall be published electronically. The Rulesof Procedure, as adopted by the Council Operations Committee in accordance with RI Bylaws
section 9.140.1., shall be sent to Council members at least one month prior to the opening of theCouncil on Resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: September 2016 Mtg., Bd. Dec. 28

59.080. Finances
The general secretary shall prepare a budget for each Council on Legislation and Council on
Resolutions for review by the Board. In preparing such budget, the general secretary shall take
into consideration paid attendance and reimbursable expenses. (September 2016 Mtg., Bd. Dec.
28)
Source: February 2003 Mtg., Bd. Dec. 221; Amended by September 2016 Mtg., Bd. Dec. 28

59.080.1. Expenses of Representatives
RI shall provide representatives reimbursement for the following expenses at the Council
on Legislation:
1. Round-trip airfare
2. Room and meals
3. Inoculations up to a maximum of US$150
4. Necessary visa expenses
5. Representatives’ forced overnight or extended travel delay expenses of 10 hours or more

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Representatives who do not complete online training prior to attending the Council on
Legislation and who do not attend training provided at the zone institute in the year of theCouncil on Legislation shall not be funded by Rotary to attend the Council on Legislationand shall be responsible for the aforementioned expenses, unless excused by the Council
chair, as stated in Rotary Code section 59.040.2.
The general secretary shall set the day and time for the major arrival date for representatives.
The general secretary shall take into consideration registration, the pre- Council workshop,
and any other relevant factors when setting the date and time. The general secretary has
the discretion to apply these guidelines in a fair and reasonable manner. (September 2016
Mtg., Bd. Dec. 28)
Source: November 1997 Mtg., Bd. Dec. 202; February 2003 Mtg., Bd. Dec. 221; May 2014 Mtg., Bd. Dec. 126; September 2016 Mtg.,
Bd. Dec. 28. Affirmed by November 1999 Mtg., Bd. Dec 198

59.080.2. Expenses of Non-voting Members
RI shall pay the travel, lodging and meal expenses in attending the Council on Legislation
for the following members:(a) The president, president-elect, other members of the board, and the general secretary(b) Chair, vice-chair and parliamentarian of the Council(c) Constitution and Bylaws Committee as members of the Council Operations Committee(d) Trustee representative(e) Up to three members-at-large. (June 2021 Mtg., Bd. Dec. 177)
Source: February 2003 Mtg., Bd. Dec. 221; Amended by September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29; June
2021 Mtg., Bd. Dec. 177

59.080.3. Expenses of Observers, COL Participants, and Staff
RI shall pay the travel, lodging and meal expenses in attending the Council on Legislation
for the following additional persons:(a) Directors-elect (including president-nominee)(b) Sergeants-at-arms(c) Council trainer(d) Aide to the president (if needed)(e) Such members of the Secretariat staff as the general secretary may deem necessary forservice at the Council on Legislation, within the provisions therefor in the budget.
(September 2020 Mtg., Bd. Dec. 23)
Source: February 2003 Mtg., Bd. Dec. 221; Amended by November 2004 Mtg., Bd. Dec. 99; June 2005 Mtg., Bd. Dec. 291; February
2007 Mtg., Bd. Dec. 139; June 2007 Mtg., Bd. Dec. 226; June 2008 Mtg., Bd. Dec. 227; June 2009 Mtg., Bd. Dec. 276; June 2010
Mtg., Bd. Dec. 182; May 2014 Mtg., Bd. Dec. 128; September 2016 Mtg., Bd. Dec. 28; April 2020 Mtg., Bd. Dec. 135

59.080.4. Expenses of Incoming Members of the Constitution and Bylaws Committee toAttend Council on Legislation and Committee Meetings
RI shall pay the following travel, lodging and meal expenses related to the holding of theCouncil on Legislation:

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401(a) The incoming member of the Constitution and Bylaws Committee whose term of officecommences on 1 July in the year of the Council on Legislation shall be invited to attend as
an observer at the last meeting of such committee prior to the 1 July appointment. Suchattendance will be at RI expense.
(b) The member of the Constitution and Bylaws Committee whose term of officecommences on 1 July following the Council on Legislation shall be invited to attend boththe pre- and post- Council Operations Committee meetings, and the Council as an observer
at RI expense. (September 2016 Mtg., Bd. Dec. 28)
Source: February 1988 Mtg., Bd. Dec. 236. Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

59.080.5. Expenses of Sergeants-At-Arms at the Council on Legislation
The expenses of sergeants-at-arms at the Council on Legislation shall be paid by RI in
accordance with the RI Travel and Expense Policy.
The Council on Legislation sergeants-at-arms budget shall include the expenses of:a) one chief sergeant-at-arms;b) a minimum of ten sergeants-at-arms
While serving in the capacity as a sergeant-at-arms, covered expenses should be the sameas the representatives to the Council. (June 2008 Mtg., Bd. Dec. 227)
Source: June 2001 Mtg., Bd. Dec. 405; Amended by February 2003 Mtg., Bd. Dec. 221; November 2004 Mtg., Bd. Dec. 99

59.090. Support Staff
In order to assure the effective functioning of the Council on Legislation, the general secretaryshould be afforded discretion in determining the number of staff to be present at the Council andin requisitioning adequate support equipment to be available for the use of staff at the Council on
Legislation. (September 2016 Mtg., Bd. Dec. 28)
Source: February 1999 Mtg., Bd. Dec. 206; Amended by September 2016 Mtg., Bd. Dec. 28

Cross References
32.040.2. Examining Proposed Legislation and Resolutions

59.100. Post-Council Activities
59.100.1. Club Review of Council Action
As part of the legislative process of RI, clubs are free to contact other clubs to discuss theaction of the Councils on items of proposed legislation and resolutions. (September 2016
Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 238; Amended by September 2016 Mtg., Bd. Dec. 28

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59.100.2. Post-Council Distribution of Documents
The revised English constitutional documents should be sent to all districts within twomonths of the adjournment of the Council on Legislation. (September 2016 Mtg., Bd. Dec.
28)
Source: November 1999 Mtg., Bd. Dec. 201; Amended by September 2016 Mtg., Bd. Dec. 28

Cross References
49.030. Manual of ProcedureRotary Code of Policies
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Article 60. Institutes
60.010.
60.020.
60.030.
60.040.
60.050.

International InstituteParticipants at International Institutes
International Institute Program
International Institute Finances
Rotary Institutes

60.010. International Institute
Upon the recommendation of the president-elect and with RI Board approval, an International
Institute may be held in conjunction with the International Convention, provided that a suitablevenue can be contracted. (October 2014 Mtg., Bd. Dec. 38)
Source: October-November 1977 Mtg., Bd. Dec. 148; October-November 1981 Mtg., Bd. Dec. 92; November 2000 Mtg., Bd. Dec. 111; Amended
by January 2013 Mtg., Bd. Dec. 166

60.010.1. Past Officers Reunion Meeting
Past officers may organize a reunion meeting in conjunction with the International
Assembly or the International Convention when an International Institute is not held. RI
may send up to two e-mails to all past RI officers on behalf of the organizers of the reunion
meeting. These unofficial events may be publicized on the RI website. (January 2012
Mtg., Bd. Dec. 159)
Source: November 2005 Mtg., Bd. Dec. 89; November 2008 Mtg., Bd. Dec. 31; Amended by January 2012 Mtg., Bd. Dec. 159

60.020. Participants at International Institutes
60.020.1. Eligible Participants
Those eligible to attend the institute are past, current, and incoming officers of RI(including reported governors-nominee), current RI committee members, and Rotary
coordinators, Rotary public image coordinators, regional Rotary Foundation coordinatorsand endowment/major gifts advisers. Partners and/or guests of those Rotarians eligible toattend the institute shall be permitted to register on the same form as an eligible Rotarian.
(October 2014 Mtg., Bd. Dec. 38)
Amended by July 2003 Mtg., Bd. Dec. 22; February 2004 Mtg., Bd. Dec. 195; June 2004 Mtg., Bd. Dec. 236; January 2012 Mtg., Bd.
Dec. 159; October 2014 Mtg., Bd. Dec. 38

60.020.2. Regional Magazine Editors
Rotary International regional magazine editors shall be recognized as official participantsof International Institutes, with rights to be observers at plenary sessions, appropriate
luncheons and dinners, receptions, and other social occasions. Other than registration fees,
which shall be waived, there will be no associated cost to RI. (June 1998 Mtg., Bd. Dec.
348)
Source: June 1995 Mtg., Bd. Dec. 274

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60.030. International Institute Program
The International Institute program shall be developed by the International Institute Committee
and conducted under the supervision and guidance of the president. Plenary presentations anddiscussion sessions shall be consistent with the RI Strategic Plan. (January 2012 Mtg., Bd. Dec.
159)
Source: October-November 1977 Mtg., Bd. Dec. 148; January 2011 Mtg., Bd. Dec. 127; January 2012 Mtg., Bd. Dec. 159

60.040. International Institute Finances
60.040.1. Registration Fees
International Institute registration fees will be determined annually based on the projected
per-attendee cost of conducting an International Institute. Registration fees for seniorleaders will be waived, and Rotary will budget appropriately to cover these costs. (January
2012 Mtg., Bd. Dec. 203)
Source: January 2012 Mtg., Bd. Dec. 203

60.040.2. Support from Private and Corporate Sponsors
The International Institute may, with the permission of the president, solicit and/or receive
financial support from private or corporate sponsors. (January 2012 Mtg., Bd. Dec. 159)
Source: November 1994 Mtg., Bd. Dec. 99; January 2012 Mtg., Bd. Dec. 159

60.050. Rotary Institutes
The Board of Directors of Rotary International has strongly affirmed the value of annual
informational meetings of past, current and incoming RI officers in RI zones. The generalsecretary shall provide assistance and training for institute conveners.
The Board has adopted the following “Requirements for Rotary Institutes,” which the generalsecretary shall annually provide to institute conveners and chairs. The Board shall review theseguidelines on a triennial basis. (June 2010 Mtg., Bd. Dec. 182)
Source: April 1991 Mtg., Bd. Dec. 265; Amended by February 1995 Mtg., Bd. Dec. 183; June 1996 Mtg., Bd. Dec. 290; August 1999 Mtg., Bd.
Dec. 43; June 2007 Mtg., Bd. Dec. 226; January 2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd. Dec. 182

A. Definitions
Institute: An annual informational meeting, with no administrative responsibility or authority, ofall past, current and incoming RI officers in one or more zones (or sections of zones), as authorized
by the president.
Convener: A current, incoming, or past RI director, or a past governor who has the required skill
sets of organizing such meetings, appointed by the president nominee, preferably for no more than
two consecutive years, to have charge of an institute.
Foundation Representative: A current, incoming, or past trustee appointed by the chair of theFoundation Trustees, with the concurrence of the president, to assist an institute in promoting The

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Rotary Foundation. Such appointment shall take into consideration the most cost-effective measures.
Institute Chair: A past RI officer appointed by the convener to organize an institute. (June 2020
Mtg., Bd. Dec. 169)
Source: April 1991 Mtg., Bd. Dec. 265; Amended by June 1996 Mtg., Bd. Dec. 290; January 2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd. Dec.
248; September 2017 Mtg., Bd. Dec. 24; June 2020 Mtg., Bd. Dec. 169

B. Purpose
The purpose of institutes is to provide:
1. current, incoming, and past RI officers with updates on RI and Rotary Foundation policies andprograms;
2. a forum for Rotary leaders to make comments and recommendations to the Board of Directors;
3. fellowship and a participative learning experience that will help inspire current, incoming, and past
governors to continuing leadership and service. (June 2010 Mtg., Bd. Dec. 248)
Source: June 2010 Mtg., Bd. Dec. 248

C. Participants
Attendance at each institute shall be limited to past, current and incoming RI officers and theirguests, though
1. others may be invited by the conveners or may attend at the request of the president or thegeneral secretary;
2. host Rotarians and other local persons may assist the convener in administering the institute;
3. local Rotarians may be invited to attend as observers a special event at the institute, such as anaddress by the president or president-elect;
4. the RI president and president-elect are encouraged to participate in some institutes each year
in order to enhance their knowledge and experience of the world of Rotary, and to provide
opportunities for Rotary leaders at the zone level to gain greater knowledge and insight into
the current and future directions of Rotary. In order to conserve institute and RI funds and toproject the current president’s theme, it is suggested that either the president or the presidentelect attend each institute, but both should not attend together. It is, however, recognized that,given their many duties and commitments, the president or president-elect may only be able
to attend portions of institutes;
5. The roles of partners of directors and incoming directors, trustees and incoming trustees of The
Rotary Foundation, and the general secretary shall be toa. represent RI or its Foundation in their official capacity at assigned eventsb. attend and participate in plenary sessions, workshops, forums, and meetings

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c. attend and participate in all partner program events such as plenary sessions or discussions,
possibly as speakers, moderators, panelists, presenters or facilitators, at the discretion of
the convener
d. serve as hosts to other partners of official participantse. attend and participate in official luncheons and dinnerf. attend official social events as representatives of RI or its Foundation
6. Rotary leaders eligible to participate in Rotary institutes are encouraged to attend, at no cost
to RI, institutes organized in adjacent zones or sections within the same zone in order toincrease communication and the flow of Rotary information within and across zones.
7. Past district governors residing in the zone should be provided opportunities to make meaningful
contributions to the Institute and participate in the program as speakers, panelists, discussion
leaders, and members of the committees for the institute, as a means of developing future leadersin Rotary at the zone and international levels;
8. the attendance of a representative of Rotary's Foundation is highly desirable in achieving theobjectives of The Rotary Foundation and updating the knowledge of past, present, andincoming officers, and toward this end,a. conveners are requested to consider providing lodging, meals and other local expenses forFoundation representatives and partners from institute or other funds. The Foundation will
pay all transportation costs and will pay the above expenses should the institute not pay
them, provided that the convener informs the representative before the latter’s departure
for the institute that the institute will not bear such expenses;
b. conveners of institutes should provide in the institute agenda an opportunity for theFoundation representative to deliver a major address on the Foundation and to have anotheropportunity to update participants on Foundation programs, objectives, finances, andproblems and to respond to participants' questions. (January 2012 Mtg., Bd. Dec. 159)
Source: April 1991 Mtg., Bd. Dec. 265; Amended by March 1993 Mtg., Bd. Dec. 188; May 1993 Mtg., Bd. Dec. 225; March 1994 Mtg., Bd. Dec.
164; February 1995 Mtg., Bd. Dec. 183; July 1995 Mtg., Bd. Dec. 32; June 1996 Mtg., Bd. Dec. 290; April 1999 Trustees Mtg., Dec. 129; February
2000 Mtg., Bd. Dec. 298; November 2000 Mtg., Bd. Dec. 114; February 2002 Mtg., Bd. Dec. 197; November 2009 Mtg., Bd. Dec. 44; June 2010
Mtg., Bd. Dec. 248; January 2012 Mtg., Bd. Dec. 159

D. Organization
1. The president-nominee is authorized by the Board to act on its behalf to approve the sites anddates of Rotary institutes. No action should be taken by potential conveners to secure institutedates or locations until they are formally appointed by the president-nominee. Conveners are
required to obtain such approval before committing to a time and location. When there is no
president-nominee yet declared, the Executive Committee of the Board is authorized to appoint
conveners and approve institute dates and locations. The general secretary shall advise all
current and future conveners of Rotary institutes to make every effort to ensure that the meeting
does not conflict with any other institute in the region or major religious holiday celebrated inthat zone.
2. The organization and program of each institute shall be directed by the convener, who is thepresident’s representative to the institute and who remains responsible to the president for the
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3. The convener, while retaining complete control of the agenda, program, and finances of theinstitute, shall appoint aa. chair, who is responsible for the arrangements for and organization of the institute meeting;b. treasurer, who should be a past RI officer, responsible to the convener and the zone for the
preparation of the institute budget, use and disbursement of the funds;
4. In order to promote the best attendance and participation at reasonable expense, institutes should
not be planned for areas exceeding the equivalent of four zones.
5. RI directors, directors-elect, directors-nominee, other conveners, and their respective Instituteplanning committees are encouraged to visit, at their own expense, other Rotary Institutes toobtain ideas on more meaningful engagement of past governors in Rotary Institutes;
6. Rotary institutes, presidential conferences, and district conferences may be held in conjunction
with each other or simultaneously at the same venue provided that:a. separate budgets and separate registration fees are established and maintained for eachmeeting;b. funds will be maintained separately for each meeting;c. prior consent is obtained from the governor where the district conference will be held andfrom the convener of the Rotary institute to be held. (January 2012 Mtg., Bd. Dec. 159)
Source: April 1991 Mtg., Bd. Dec. 265; Amended by March 1994 Mtg., Bd. Dec. 164; February 1995 Mtg., Bd. Dec. 183; June 1996 Mtg., Bd. Dec.
290; July 1998 Mtg., Bd. Dec. 27; July 1999 Mtg., Bd. Dec. 23; November 1999 Mtg., Bd. Dec. 185; March 2005 Mtg., Bd. Dec. 229; January2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd. Dec. 182; June 2010 Mtg., Bd. Dec. 248; January 2012 Mtg., Bd. Dec. 159

E. Program
1. Institutes shall normally last two to three days, not counting the time for any separate sessions orseminars, and be held at times that are reasonably convenient for younger participants;
2. Conveners must not allow speeches and presentations to take up most of the program time atinstitutes but rather plan ample time (approximately 40-50 percent) for the exchange of views
among participants through panels, question and answer sessions, group discussions and the like;3. Conveners shall, when convenient, arrange an intercity meeting for institute participants and local
Rotarians;
4. Conveners may, as appropriate, avail themselves of the assistance of any RI and TRF staff
assigned to the institute by the general secretary for information and participation to support
pre-institute or institute programs. Where possible, the assignments should be made from theinternational office serving the zone.
5. In the year of the Council on Legislation, conveners are requested to:a. conduct a training session to last at least one-half day limited to representatives and alternatesand conducted by highly experienced Rotarians, to discuss the operation and procedures of theCouncil, but not the substance of the proposals, with training materials to support such training
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b. schedule a plenary session to discuss the substance of the selected proposals to be considered at
the next Council, for the purpose of allowing voting representatives the opportunity to hear theviews of Rotarians from their area of the world.
6. The Board recommends including an open forum of least one-hour during the institute programfor an exchange of ideas between the participants and Rotary senior leadership.
7. A director, or other representative of the Board, shall present the five-year forecast to eachRotary institute for discussion, pursuant to RI Bylaws section 18.060.3.
8. Each Rotary institute should schedule a status report on PolioPlus until polio eradication isachieved.
9. The convener shall report upon the legislation and resolutions reviewed and the action taken byeach council on legislation and council on resolutions, in accordance with RI bylaws section
20.020. (October 2019 Mtg., Bd. Dec. 29)
Source: April 1991 Mtg., Bd. Dec. 265; Amended by March 1992 Mtg., Bd. Dec. 212; March 1993 Mtg., Bd. Dec. 188; November 1999 Mtg., Bd. Dec.
201; June 1999 Mtg., Bd. Dec. 310; August 1999 Mtg., Bd. Dec. 43; November 2004 Mtg., Bd. Dec. 58; March 2005 Mtg., Bd. Dec. 230; June 2005
Mtg., Bd. Dec. 292; November 2005 Mtg., Bd. Dec. 38; June 2007 Mtg., Bd. Dec. 226; November 2008 Mtg., Bd. Dec. 31; June 2009 Mtg., Bd.
Dec. 237; January 2010 Mtg., Bd. Dec. 159; June 2010 Mtg., Bd. Dec. 248; October 2019 Mtg., Bd. Dec. 29

F. Promotion
RI directors-elect, directors-nominee and their respective Institute planning committees, should
consider promoting
1. emerging information about RI and our Rotary Foundation;
2. fellowship opportunities, especially re-connecting with one’s governor-class;
3. opportunities to interact with senior Rotary leaders regarding Rotary policies. (June 2010 Mtg.,
Bd. Dec. 248)
Source: June 2010 Mtg., Bd. Dec. 248

G. Adjunct Meetings
1. GETS are considered the only mandatory adjunct meetings. Separate sessions or seminars shall,with the permission of the convener, be held at (or near) the same time and location of the institutes,
which may include training for governors-elect, governors-nominee, partners of incoming
governors, district trainers, and the One Rotary seminar. Adjunct meetings musta. not interfere with, and should not duplicate, the main program of the institutes, which isprimarily for past RI officers;
b. therefore be also under the direction of the convener;c. not duplicate the program at the International Assembly;
d. be consistent with RI policy and information developed by RI;
e. be promoted and financed as quite distinct from the institute itself.

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2. However, any events coming before or after an institute - such as governors-elect training seminars(GETS), the One Rotary seminar, governor-nominee training, training for district trainers, orrecreational events - should be clearly described as pre- (or post-) institute events, which may
involve a different audience than those attending an institute.
3. It is the responsibility of all Rotary institute conveners to ensure that the program for zone-leveltraining of governors-elect as adopted by the Board is fully implemented.
4. It is recommended that presentation, equipment, and room charges for the training seminar beincluded as part of the event budget and are provided at no cost to either RI or the GETS
training team. The GETS training team should be provided with the appropriate meeting spaceand equipment. The following logistical and equipment needs are recommended:a) Tables and chairs for participants set-up in a “U” shape (group size of no more than 25-30
governors-elect)b) Podium or table for training leaderc) LCD projector, laptop computer, or overhead projectord) Flipchart stand, paper, and markers (January 2020 Mtg. Bd. Dec. 85)
Source: April 1991 Mtg., Bd. Dec. 265; March 1992 Mtg., Bd. Dec. 212; Amended by March 1993 Mtg., Bd. Dec. 188; February 1995 Mtg., Bd.
Dec. 183; August 1999 Mtg., Bd. Dec. 43; November 1999 Mtg., Bd. Dec. 214; February 2000 Mtg., Bd. Dec. 298; October 2003; Mtg., Bd. Dec. 117;
November 2004 Mtg., Bd. Dec. 52; January 2008 Mtg., Bd. Dec. 174; January 2012 Mtg., Bd. Dec. 159; January 2013 Mtg., Bd. Dec. 154;
October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

H. Finances
1. Each institute shall be financially self-supporting through registration fees and voluntary
donations (including goods and services) or sponsorships in accordance with RI Guidelines.
Funds raised for the institute shall only be spent on institute-related expenses;
2. Adjunct meetings shall also be self-supporting through registration fees;
3. Districts and clubs (and non-participating Rotarians) shall not be required to pay any instituteexpenses, except for the costs of their governor and incoming governor (and other future RI
officers at the discretion of districts and clubs), or as sponsors in accordance with RI Guidelines;
4. The convener shall make every effort to contain costs bya. securing reasonably priced facilities and accommodations;b. minimizing the number and cost of social functions;c. minimizing the cost of speakers and any others invited from outside Rotary or the zone;
d. offering lower-cost or hosted lodging in the area, corporate sponsorships, and/or increased
flexibility for meal options.
5. Rotary International provides adequate general liability (also known as public liability andthird-party liability) insurance coverage for each institute. Coverage is limited to policy terms
and excludes institute activities such as fireworks displays, motor racing events, and use of
airplanes and watercraft to name a few. Coverage terms and limitations may change annually.
Please contact RI Risk Management for additional information;

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6. After all expenses have been paid, any surplus balance shall, in cooperation with the convener
and the treasurer of the next institute, be carried forward for the sole use of that and future
institutes. Only when necessary, due to local circumstances, and with the written agreementof the following year’s institute convener and treasurer, and the general secretary, the surplus
balance may be disposed of using an alternative method.
7. No financial guarantee for Rotary institute conveners is appropriate or necessary.
8. RI will reimburse the transportation expenses incurred by conveners for travel to the institutesite on up to two occasions, if necessary, for preparation and planning purposes. Conveners
are encouraged to make these trips in conjunction with other Rotary travel, whenever possible,
for economic reasons.
9. RI will reimburse the transportation expenses incurred by conveners, and their partners whenaccompanying them, to attend Rotary institutes, in accordance with RI’s established travel andexpense policy.
10. Rotary institutes are expected to cover all other expenses incurred by the conveners and theirpartners attending their institute. Nevertheless, any such other expenses associated with theRotary institute at which the director serves as convener that are not covered by the institutebudget, including partner expenses when accompanied by proper business purpose
documentation, shall be reimbursed to the extent of the director’s allocation available pursuant
to the “Policy for Expenses of General Officers” under section 69.040.1. of the Rotary Codeof Policies.
11. Expenses of Directors and partners for attending institutes other than those in which the director
serves as convener will be reimbursed where such expenses are in furtherance of the businesspurposes of RI to the extent of the director’s allocation available pursuant to the “Policy for
Expenses of General Officers” under section 69.040.1. of the Rotary Code of Policies.
12. An advance of US$1,000 may be made for each institute when requested by a convener, such
advance to be refunded on completion of the institute. (April 2019 Mtg., Bd. Dec. 148)
Source: July 1987 Mtg., Bd. Dec. 55; May 1989 Mtg., Bd. Dec. 362; April 1991 Mtg., Bd. Dec. 265; Amended by March 1993 Mtg., Bd. Dec. 188;
March 1994 Mtg., Bd. Dec. 164; February 1995 Mtg., Bd. Dec. 183; February 1996 Mtg., Bd. Dec. 247; June 1996 Mtg., Bd. Dec. 290; March 1997
Mtg., Bd. Dec. 202; November 1997 Mtg., Bd. Dec. 198; November 1999 Mtg., Bd. Dec. 251; February 2001 Mtg., Bd. Dec. 202; June 2002 Mtg.,
Bd. Dec. 273; May 2003 Mtg., Bd. Dec. 361; October 2003 Mtg., Bd. Dec. 117; June 2010 Mtg., Bd. Dec. 248; April 2019 Mtg., Bd. Dec. 148

I. Reports
1. Each convener shall, within ninety days after the conclusion of an institute, send to the convenerof the following institute, and to each governor and past director within that zone(s) a complete
financial statement, examined and approved by the convener, the chair, and the treasurer of theinstitute, detailing all revenues and expenses of the institute. The financial statement shall
include any surplus balance received from the prior year’s institute and any surplus balance
carried forward to the following year’s institute. The convener shall also provide written
confirmation of compliance to the general secretary within ninety days after the conclusion of
an institute. Failure to comply with these requirements, after having been notified by thegeneral secretary, shall result in the convener being ineligible to receive any future RI or RotaryFoundation volunteer appointment or assignment until compliance is confirmed.

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2. The general secretary shall provide a status report regarding past due institute financial reports
to the Audit Committee on an annual basis. (April 2018 Mtg., Bd. Dec. 167)
Source: March 1993 Mtg., Bd. Dec. 188; Amended by November 2000 Mtg., Bd. Dec. 175; June 2001 Mtg., Bd. Dec. 444; November 2001 Mtg.,
Bd. Dec. 45; November 2002 Mtg., Bd. Dec. 169; March 2005 Mtg., Bd. Dec. 230; June 2007 Mtg., Bd. Dec. 226; April 2018 Mtg., Bd. Dec. 167

Cross References
19.040.8. Reimbursement of Expenses for Governors-Elect Attendance at GETS
72.010.1. Risk Management Guidelines for Rotary Institutes
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Article 61. General Policies of RI Meetings
61.010. Manuals for Sergeants-at-Arms
61.020. Sergeant-at-Arms Committee
61.030. Sergeants-at-Arms Leadership Candidate Book
61.040. Recommended Protocol at RI Meetings

61.010. Manuals for Sergeants-at-Arms
Manuals for the general guidance of the International Assembly, International Convention, andCouncil on Legislation sergeants-at-arms have been prepared and are revised from time to time by
the Board. Such manuals include Board policy governing sergeants-at-arms. The generalsecretary is authorized to update the manuals as needed, provided that all proposed changes are
distributed to the Board for review one month before they take effect, and that any proposedchanges objected to by a director be reviewed by the Board at its next meeting. Each sergeantsat-arms committee is likewise requested to include in its final report any recommended changes tothe manuals. (October 2013 Mtg., Bd. Dec. 30)
Source: June 2001 Mtg., Bd. Dec. 405; Amended by January 2012 Mtg., Bd. Dec. 159; June 2013 Mtg., Bd. Dec. 234

61.010.1. Sergeants-at-Arms
A Rotarian may be appointed to serve as a sergeant-at-arms regardless whether the Rotarian
has a partner and, if the Rotarian has a partner, regardless whether the partner is also willingto serve as a sergeant-at arms.
A sergeant-at-arms team shall comprise members with approximately‒‒‒

one-third having two years’ or less prior experience as a sergeant-at-arms
one-third having three to five years’ prior experience as a sergeant-at-arms
one-third having five or more years’ experience as a sergeant-at-arms

RI directors and convention committee members may recommend Rotarians experienced
in the sergeant-at-arms role at the regional level for consideration as candidates onsergeant-at-arms teams.
A sergeant-at-arms evaluation procedure has been designed and can be used by the chiefsergeant-at-arms to better inform the selection of a sergeant-at-arms team.
The number of times a Rotarian can serve as chief sergeant-at-arms for a given event islimited to two. (April 2020 Mtg., Bd. Dec. 127)
Source: January 2020 Mtg., Bd. Dec. 105

61.020. Sergeant-at-Arms Committee
The RI Board has approved the establishment of a Sergeant-at-Arms Committee every three years,
such committee to be appointed by the RI president who serves during a Council on Legislation
year. The committee shall meet at the Council on Legislation. (June 2013 Mtg., Bd. Dec. 234)
Source: June 2013 Mtg., Bd. Dec. 234

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61.030. Sergeants-at-Arms Leadership Candidate Book
The sergeants-at-arms Leadership Candidate Book contains a listing of those Rotarians with
sufficient experience as sergeants-at-arms at RI meetings to serve in the sergeants-at-arms
Leadership of the International Convention, International Assembly, and Council on Legislation
as developed by the Sergeants-at-arms Academy in 1997 and updated in 1999 and 2001. This list
should be updated on an annual basis as necessary. (June 2001 Mtg., Bd. Dec. 405)
Source: June 2001 Mtg., Bd. Dec. 405

61.040. Recommended Protocol at RI Meetings
At the RI Convention, International Assembly, and Council on Legislation the recommended
Rotary protocol may be modified as deemed necessary by the physical constraints of the space andthe program itself. (September 2011 Mtg., Bd. Dec. 34)
Source: November 2007 Mtg., Bd. Dec. 87; Amended by May 2011 Mtg., Bd. Dec. 182; September 2011 Mtg., Bd. Dec. 34

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CHAPTER VIIIFINANCES
Articles
66. General Finance Provisions
67. Audits
68. Budgets
69. Expenses and Reimbursements
70. Investments
71. Revenues
72. Risk Management and Insurance

Article 66. General Finance Provisions
66.010. Annual Report
66.020. Audited Financial Statements
66.030. Banking Procedures
66.040. Fiscal Agents
66.050. Contracts
66.060. One Rotary Center Real Estate Management Policy
66.070. Administrative Services Agreement between RI and TRF

66.010. Annual Report
The general secretary is requested to produce an annual report covering the accomplishments,
administration, programs and finances of RI, including its Foundation, in English, Spanish,Portuguese, Japanese, French, German, Italian, Korean, and Swedish. (May 2000 Mtg., Bd. Dec.
439)
Source: February 1988 Mtg., Bd. Dec. 280; Amended by May 2000 Mtg., Bd. Dec. 439

66.020. Audited Financial Statements
Audited financial statements shall be published in English and made available on the RI website.
Additional copies of the audited financial statements shall be available to all Rotarians uponrequest. (January 2013 Mtg., Bd. Dec. 141)
Source: November 1990 Mtg., Bd. Dec. 199; Amended by May 2000 Mtg., Bd. Dec. 439; June 2001 Mtg., Bd. Dec. 310; January 2013 Mtg., Bd.
Dec. 141

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66.030. Banking Procedures
66.030.1. Resolutions on Financial Accounts and Services
The Board regularly reviews and amends, where necessary, the “Resolutions on Financial
Accounts and Services.” (October 2019 Mtg., Bd. Dec. 76)
Source: June 1997 Mtg., Bd. Dec. 401; Amended by August 1999 Mtg., Bd. Dec. 117; November 2007 Mtg., Bd. Dec. 129; January
2011 Mtg., Bd. Dec. 170; January 2012 Mtg., Bd. Dec. 230; January 2013 Mtg., Bd. Dec. 180; July 2014 Mtg., Bd. Dec. 23; January
2016 Mtg., Bd. Dec. 143; January 2017 Mtg., Bd. Dec. 139; October 2019 Mtg., Bd. Dec. 76

66.030.2. Rotary Exchange Rates
The audited financial statements of Rotary International present the consolidated financial
impact of the activities undertaken by the organization on a global basis. Because Rotary
operates in different economic and currency environments, some transactions must be
converted from the currency in which they took place to Rotary’s base currency for
financial reporting, which is U.S. Dollars. Rotary adopts the following policy with regard
to the translation of non-U.S. Dollar denominated transactions into U.S. Dollars.
1. Rotary International will establish the Rotary Exchange Rates for foreign currencytranslation
2. The exchange rates will be in compliance with US Generally Accepted Accounting
Principles
3. The exchange rates will be sufficiently accurate to provide a clear picture of theoperations
4. The general secretary, through delegation to the Chief Financial Officer, will be
responsible for maintaining a procedure for the calculation and reporting of theexchange rates
5. The Finance Committee will from time to time review the procedure. (October 2018
Mtg., Bd. Dec. 71)
Source: June 2017 Mtg., Bd. Dec. 197; Amended by October 2018 Mtg., Bd. Dec. 71

66.040. Fiscal Agents
66.040.1. Audits of Fiscal Agents
Audits of RI fiscal agents shall be conducted by local public accounting firms. (June 1998
Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 208

66.040.2. Term of Appointment of Fiscal AgentsThe office of a fiscal agent shall be for a period of two Rotary years with the provision thatthe fiscal agent may be reappointed on a biennial basis for a period not to exceed six years,
unless the Board for practical reasons specifically approves otherwise. The fiscal agent
shall countersign a copy of the letter of appointment specifying his or her term. (June 2013
Mtg., Bd. Dec. 246)
Source: February 1980 Mtg., Bd. Dec. 310; Amended by June 2013 Mtg., Bd. Dec. 246

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Cross References
32.060.3. Fiscal Agent Systems

66.050. Contracts
The general secretary shall establish and maintain a policy for the review of contracts. The generalsecretary shall review contracts in accordance with the financial parameters established in the RI
Policy on Contracts. (January 2017 Mtg., Bd. Dec. 86)
Source: November 2007 Mtg., Bd. Dec. 51; May 2011 Mtg., Bd. Dec. 192; September 2011 Mtg., Bd. Dec. 34; January 2017 Mtg., Bd. Dec. 86

66.060. One Rotary Center Real Estate Management Policy
The Board has adopted a “One Rotary Center Real Estate Management Policy.” (November 2001
Mtg., Bd. Dec. 45)
Source: June 2001 Mtg., Bd. Dec. 439; Amended by February 2002 Mtg., Bd. Dec. 229; June 2002 Mtg., Bd. Dec. 303

66.070. Administrative Services Agreement between RI and TRF
The general secretary shall ensure that the renewal of the Administrative Services Agreement
between RI and TRF occurs at least triennially. (June 2020 Mtg., Bd. Dec. 194)
Source: October 2015 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 132; June 2017 Mtg., Bd. Dec. 194; June 2018 Mtg., Bd. Dec. 185; May2019 Mtg., Bd. Dec. 183; June 2020 Mtg., Bd. Dec. 194

Cross References
32.060. General Secretary’s Responsibility for Finance Matters
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Article 67. Audits
67.010. Auditing Services Charter
67.020. Guidelines for Appointment and Evaluation of the Independent Auditor
67.010. Auditing Services Charter
The Auditing Services Charter shall be as follows:
A. Policy Statement
It is the policy of Rotary International and The Rotary Foundation to maintain a comprehensive
program of internal auditing as an overall control measure and as a service to the senior leadershipand management of the organization.
B. Mission and Scope of Work
The mission of Auditing Services is to provide independent, objective assurance services and may
provide consulting services to help improve the operations of the Secretariat of RotaryInternational (hereinafter the “Secretariat”). Auditing Services helps the Secretariat achieve themission of Rotary International and The Rotary Foundation by bringing a systematic, disciplined
approach to evaluate and advise management on improving the effectiveness of control systems,
risk management, and/or governance processes.
The scope of work of Auditing Services is to assist in determining whether the Secretariat’s
governance, risk management practices, and internal control structure, as designed and represented
by management, are adequate and functioning in a manner to reasonably assure that
1. Risks (strategic, financial, operational, compliance and other) are appropriately identified andmanaged
2. Interaction with the various internal governance and risk management groups occurs as needed
3. Resources are acquired economically, used efficiently, and adequately protected
4. Operations, programs, plans, and objectives are achieved effectively, efficiently, economically,and safely
5. Significant financial, managerial, and operating information is accurate, reliable, and timely
6. The Secretariat and employees’ actions are in compliance with policies, standards, procedures,
and applicable laws and regulations
7. Quality and continuous improvement are considered in existing control processes
8. Significant legislative or regulatory issues are recognized and addressed appropriately
9. Opportunities for improving control, accountability, and image are identified
C. RoleAuditing Services is established by the Board of Directors, and its responsibilities are directed by
the Audit Committee as part of that committee’s oversight role.
Auditing Services will adhere to The Institute of Internal Auditors' mandatory guidance including
the Definition of Internal Auditing, the Code of Ethics, and the International Standards for theProfessional Practice of Internal Auditing (“Standards”). This mandatory guidance constitutes

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principles of the fundamental requirements for the professional practice of internal auditing andfor evaluating the effectiveness of Auditing Services’ performance.
The Institute of Internal Auditors' Practice Advisories, Practice Guides, and Position Papers will
also be adhered to as applicable to guide operations. In addition, the Auditing Services function
will adhere to Rotary International’s and The Rotary Foundation’s relevant policies and procedures
and the function's standard operating procedures manual.
D. Authority
As necessary to accomplish its responsibilities, Auditing Services shall
1. Have access to all records, property, and personnel
2. Have access to the general secretary, the Audit Committee, and the Operations Review
Committee
3. Be provided with and allocate adequate resources, determine scopes of work, and apply thetechniques required to accomplish audit objectives
All employees are requested to assist the Auditing Services function in fulfilling its roles andresponsibilities.
E. Independence and Objectivity
Subject to the authority of the RI Board of Directors, TRF Trustees, and the Audit Committee, theAuditing Services function will remain free from interference by any element in the organization,
including matters of audit selection, scope, procedures, frequency, timing, or report content topermit maintenance of a necessary independent and objective mental attitude.
Auditing Services is not authorized to
1. Perform any operational duties for the Secretariat
2. Initiate or approve accounting transactions external to Auditing Services
3. Direct the activities of any Secretariat employee not employed by Auditing Services, except tothe extent such employees have been appropriately assigned to auditing teams or to otherwise
assist the internal auditors
Internal auditors will exhibit the highest level of professional objectivity in gathering, evaluating,and communicating information about the activity or process being examined. Internal auditors
will make a balanced assessment of all the relevant circumstances and not be unduly influenced
by their own interests or by others in forming judgments.
The general auditor will confirm to the board, at least annually, the organizational independenceof the Auditing Services function.
F. Organization
To provide for the independence of Auditing Services, its personnel report functionally to the RI
Board and TRF Trustees through the Audit Committee and administratively to the generalsecretary.

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G. Responsibility
In general, all members of the Secretariat staff are responsible for the Secretariat's internal control
structure. Specifically:
1. The general secretary is responsible for the establishment and maintenance of effective risk
management practices and a positive control environment by providing leadership, direction andoversight to the senior managers who control and manage the business operations of the Secretariat.
2. Senior and operational managers are responsible for the design, implementation, and maintenanceof specific internal control practices and procedures within their areas of supervision. These managers
are also responsible for providing to the general auditor, upon request, full and unrestricted access toall activities, records, and personnel.
3. The general auditor is responsible to senior leadership and management for the following:a. Evaluation and assessment of the adequacy, efficiency, and effectiveness of the Secretariat's control
systems, risk management, and/or governance processes.
b. Contribution to the organization's ongoing effectiveness.
c. Reporting of significant issues related to the processes for controlling the activities of theSecretariat, including potential improvements to those processes.
d. Information on the status and results of the annual audit plan and the sufficiency of Auditing
Services resources.
4. Auditing Services has responsibility to:a. Annually develop a flexible audit plan taking into account any risks or control concerns
identified by senior management and leadership, as well as projected benefits and costs of eachplanned engagement. The general auditor will communicate the impact of resource limitations
and significant interim changes to senior management and the Audit Committee.
The plan is reviewed with the general secretary and Audit Committee for necessary revisions andapproval by 30 June of each year. The approved plan shall be reviewed with the Operations
Review Committee at its next scheduled meeting. Any significant deviation from the approved
internal audit plan will be communicated to senior management and the Audit Committee throughperiodic activity reports.
b. Implement the approved annual audit plan including any special tasks, projects, or consulting
engagements requested and/or approved by the general secretary, the Audit Committee, and/or the
Operations Review Committee.
c. As requested, in consultation with the Audit Committee chair, assist in the investigation ofsignificant suspected fraudulent activities within the Secretariat and notify the general secretary,
the Audit Committee, and/or the RI Operations Review Committee of the results.

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d. Consider the scope of work of the external auditors and other third parties, as appropriate, forthe purpose of providing optimal audit coverage to the Secretariat.
e. Receive, evaluate, and respond to requests from the president and the president-elect, the Boardof Directors acting collectively, the Audit Committee, the TRF Trustees Chair, the Trustees of The
Rotary Foundation acting collectively, the RI Finance Committee, the Operations Review
Committee, and the general secretary.
f. Review the audit charter annually with the general secretary and the Audit Committee fornecessary updates and revisions.
H. Reporting and Monitoring
Auditing Services will complete fair, factual, and balanced reports summarizing the activities andobservations of each audit and/or project. Individual audit reports shall detail the audit objectives
and scope; observations, conditions, and applicable recommendations; and management responses
and action plans. Executive summaries of audit reports may be prepared for certain audiences.
Special project and consulting engagement reports may deviate from this format depending upon
the circumstances.
The general secretary and affected operational management should be given ample opportunity toreview the report prior to final distribution. This review should provide an opportunity to correct
errors, omissions, misunderstandings, or other inaccuracies and provide suggestions. The generalsecretary and management have no authority to change any aspect of the audit report. If a
difference of opinion exists, the general secretary or management may submit a formal statementwith the response in the audit report.
Auditing Services will be responsible for appropriate follow-up on engagement findings andrecommendations. All significant findings will remain in an open issues file until cleared withapproval of the Audit Committee.
The General Auditor will periodically report to senior management and the Audit Committee on
the Auditing Services function’s purpose, authority, and responsibility, as well as performance
relative to its plan. Reporting will also include significant risk exposures and control issues,
including fraud risks, governance issues, and other matters needed or requested by senior
management and the Audit Committee.
At a minimum, audit report distribution should comply with the following guidelines:
1. Audit Reports
Final audit reports will include reportable observations, as defined by Auditing Services, and will
be distributed to the following:a. Audit Committee members
b. Operations Review Committee members
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e. All general managers and affected operational management
f. TRF Trustee chair
g. External audit firm engagement partner and/or manager
h. Risk Management
2. Executive Summaries
Executive summaries of final audit reports will be distributed to the following:a. All other RI Directors
b. All other TRF Trustees
3. Other Observations for Improvement Opportunities
Final audit observations that are not considered reportable, as defined by Auditing Services, will
be reported in a separate communication to affected management as determined by the general
auditor.
4. Special Project and Consulting Engagement Reports
The general auditor will consult with the general secretary and/or Audit Committee chair todetermine distribution of individual reports on special projects and consulting engagements.
I. Standards of Audit Practice
Auditing Services will meet or exceed the International Standards for the Professional Practice ofInternal Auditing of the Institute of Internal Auditors.
Auditing Services will maintain a quality assurance and improvement program that covers all
aspects of the Auditing Services function. The program will include an evaluation of the Auditing
Services function’s conformance with the Definition of Internal Auditing and the Standards andan evaluation of whether internal auditors apply the Code of Ethics. The program also assesses theefficiency and effectiveness of the Auditing Services function and identifies opportunities for
improvement.
The general auditor will communicate to senior management and the Audit Committee on the
Auditing Services function’s quality assurance and improvement program, including results ofongoing internal assessments and external assessments conducted at least every five years. (June2017 Mtg., Bd. Dec. 200)
Source: July 1997 Mtg., Bd. Dec. 87; February 2004 Mtg., Bd. Dec. 216. Affirmed by June 1998 Mtg., Bd. Dec. 402. Amended by June 1999
Mtg., Bd. Dec. 346; May 2003 Mtg., Bd. Dec. 325; November 2004 Mtg., Bd. Dec. 162; June 2007 Mtg., Bd. Dec. 226; November 2009 Mtg., Bd.
Dec. 102; June 2010 Mtg., Bd. Dec. 265; October 2013 Mtg., Bd. Dec. 30; May 2014 Mtg., Bd. Dec. 171; June 2017 Mtg., Bd. Dec. 200

Cross References
31.070.2. Meetings of the Finance Committee

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67.020. Guidelines for Appointment and Evaluation of the Independent Auditor
The RI Board of Directors is responsible for appointment and evaluation of the independent auditor.
The Audit Committee assists the Board in executing this responsibility by••••defining and communicating performance expectations;monitoring and assessing performance;
making recommendations to the Board regarding services, fees and appointment; andoverseeing any competitive selection process.

The Audit Committee is to communicate with the Trustee Chair regarding any appointment or
evaluation of the independent auditor.
The Audit Committee will monitor and evaluate the performance of the independent auditor as
outlined in the “Annual Performance Assessment” as defined in these guidelines. Each year, theAudit Committee will document and communicate its assessment to the Board and the Trustee
Chair, and make recommendations to the Board as necessary. Recommendations may include
conducting a competitive selection based on serious and/or ongoing performance deficiencies. The
Audit Committee will solicit and consider input from management.
In general, unless circumstances dictate otherwise, the Audit Committee, on behalf of the Board andTrustees, will formally consider and conduct a comprehensive review for the selection of its
independent auditor based on competitive proposals at least once every seven (7) years. The Audit
Committee will solicit and consider input from management.
A. Annual Performance Assessment
The general secretary will distribute evaluation criteria and related materials for use in monitoringand evaluating the performance of the independent auditor during the year. This information will
be distributed prior to the start of the significant audit services (e.g. typically in January or February)
to the following:•••

Members of the Audit Committee
General Secretary
Other Secretariat Managers as deemed necessary

At the conclusion of the audit services (e.g. October), the general secretary will solicit evaluation
feedback from the noted Rotary leaders and managers. The evaluation and feedback will be reported
to the Audit Committee at its subsequent meeting (typically, February). Evaluation criteria should
remain fairly constant from year to year to allow evaluation of performance trends over time.
Examples of potential performance evaluation criteria include, but are not limited to:
•
•
•
•
•
•

Audit plan expected and actual results
Quality of audit services
Timeliness of audit and deliverables
Audit fees (actual versus agreed)
Independence
Understanding of Rotary

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•

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Type, frequency and quality of information and communication
Availability and transparency

The Audit Committee should discuss with the independent auditor (in closed session if necessary):••••

Questions or concerns regarding performance of the independent auditor during the prior fiscal
year and/or the overall relationship
Performance expectations
The proposed audit plan, scope, and fees for the next annual audit(s)Questions or concerns of the independent auditors

The Audit Committee will communicate the results of its deliberations regarding the independent
auditor’s performance and proposals to the Board through its meeting minutes/report to the Board.
The Audit Committee will make specific recommendations, if any, to the Board concerning
acceptance of the independent auditor’s proposal for the next fiscal year. The Audit Committee may
make other recommendations to the Board, including competitive bidding of these services. If
competitive bidding is recommended, the Trustee Chair should be notified.
The Audit Committee’s deliberations will include consideration of the annual evaluation survey
results. Throughout the year, the Audit Committee should have complete, direct, and open accessto the independent auditor. The general secretary will assist and facilitate this access.
Discussion of the independent auditor’s performance may be placed on the agenda of any Audit
Committee meeting.
If necessary, the independent auditor’s performance may be reviewed between regularly scheduledcommittee meetings. Either the Audit Committee chair or management may initiate this review.
The chair should determine the best approach to conduct the review. The results of any review
should be documented and communicated.
B. Competitive Selection
The Audit Committee will oversee the process of competitive selection of the independent auditor.
The Audit Committee will solicit and consider input from management.
The general secretary will coordinate the competitive selection process in consultation with the Audit
Committee. The general manager of The Rotary Foundation, or a designee, will be included incorrespondence with management, and will be invited to participate in any management groupinvolved in the selection process.
Specific selection procedures will be defined in detail at the time the actual selection process begins.
Generally, the process should include the following:
1.
2.
3.
4.
5.

Establish selection process procedures and timeline
Define service requirements
Select evaluation group(s) and communicate responsibilities
Establish audit firm evaluation criteria and scoring methodology
Research audit firms and develop audit firm selection universe

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6. Prepare and distribute request for proposal package
7. Evaluate proposals based on established criteria
8. Select audit firm(s)9. Request/receive oral presentations from selected audit firms
10. Final evaluation and selection (June 2010 Mtg., Bd. Dec. 265)
Source: February 2007 Mtg., Bd. Dec. 208; Amended by June 2010 Mtg., Bd. Dec. 265

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Article 68. Budgets
68.010. Budget Review Process
68.020. Authority to Exceed RI Budget
68.030. Capital Expenditures
68.010. Budget Review Process
The budget review process for the following fiscal year shall also include review of the original
Board approved budget for the year, and a budget variance review system. Such a system shallprovide the president and the general secretary with an explanation of any actual or anticipatedvariance. (June 2017 Mtg., Bd. Dec. 195)
Source: May 1989 Mtg., Bd. Dec. 370; Amended by June 2017 Mtg., Bd. Dec. 195

68.010.1. President-elect Responsibility for Budget Preparation
The president-elect of RI shall participate in the preparation of the RI budget for the year
he or she is president. (October 2015 Mtg., Bd. Dec. 85)
Source: November 1997 Mtg., Bd. Dec. 107; Amended by October 2015 Mtg., Bd. Dec. 85

68.010.2. General Secretary Responsibility for Budget Preparation and Implementationa) The general secretary has full responsibility to manage and control the RI budget
preparation process and the implementation of the approved budget and Board-authorizedvariancesb) The general secretary has full responsibility and authority to regularly review andmonitor, throughout the fiscal year, actual results at a detailed level against the approved
budget, including authorized variances approved by the Board, and the reallocation ofbudgeted spend during the year pursuant to the secretariat policy on budget reallocation
established and defined by the General Secretary in consultation with the chair of the
Finance Committeec) Financial statements must be produced on a timely basis for review by the Boardd) All budgeted spend is to be managed at a cost center levele) Available budgeted spend from cost centers may be made available for activities inother cost centers with advance written approval by the general secretaryf) All financial transactions are to be properly accounted for in compliance with theorganization's chart of accounts and cost centersg) The general secretary is authorized to take whatever steps are needed to exercise his or
her authority in the implementation of this policyh) The general secretary shall recognize the priority of integrating the budget process with
the Secretariat Strategic Plan and shall maintain accountability for budgets through the staff
evaluation process. (June 2017 Mtg., Bd. Dec. 195)
Source: June 1998 Mtg., Bd. Dec. 393; November 2001 Mtg., Bd. Dec. 147; Amended by October 2015 Mtg., Bd. Dec. 85; June 2017
Mtg., Bd. Dec. 195

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68.010.3. Chief Financial Officer Responsibility for Budget Preparation
The Chief Financial Officer has financial and operational authority over the budget process
and the utilization of funds at RI, under the direction of the general secretary. (February
1999 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 393

68.010.4. Authority over International Office Financial Matters
The Chief Financial Officer shall have line reporting authority over the RI International
Offices regarding financial matters. (January 2013 Mtg., Bd. Dec. 141)
Source: November 1997 Mtg., Bd. Dec. 208; Amended by January 2013 Mtg., Bd. Dec. 141

68.010.5. Financial Impact of Board Agenda Items
Advance memorandum items presented for RI Board consideration which have any financial
impact on the capital or operating budgets of RI must be submitted to Financial Services
through the Chief Financial Officer no later than 30 days prior to the Board meeting for analysisof that impact. Those items presented after the 30-day deadline will be deferred to the next
meeting unless the president, in consultation with the Executive Committee, agrees to theirpresentation at the current meeting. (October 2013 Mtg., Bd. Dec. 30)
Source: October 1998 Mtg., Bd. Dec. 170; Amended by October 2013 Mtg., Bd. Dec. 30

68.010.6. Annual Budgeting for Dues Revenue
For all RI budgets, the anticipated dues revenue shall be based on membership as of 31
December of the current year, minus a five-year average of the 31 December to 1 Julyannual gap. (April 2020 Mtg., Bd. Dec. 147)
Source: November 2002 Mtg., Bd. Dec. 184; Amended by October 2014 Mtg., Bd. Dec. 105; September 2016 Mtg., Bd. Dec. 28;
April 2020 Mtg., Bd. Dec. 147

Cross References
31.070.1. Finance Committee Responsibilities

68.020. Authority to Exceed RI Budget
The general secretary has the authority to pay the outstanding obligations of Rotary International,
even though in excess of the appropriated budget, for any fiscal year, provided that the generalsecretary and treasurer in consultation with the chair of the Finance Committee report to thepresident and the Board at each meeting any expected or projected material deviation from thebudget. (June 2017 Mtg., Bd. Dec. 195)
Source: April 1991 Mtg., Bd. Dec. 317; Amended by May 2003 Mtg., Bd. Dec. 325; January 2013 Mtg., Bd. Dec. 141; June 2017 Mtg., Bd. Dec.
195

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68.030. Capital Expenditures
Note: The Board regularly reviews and amends, where necessary, the “RI Policy on Financing
Capital Expenditures and Projects,” which is as follows:
A. Purpose
The purpose of this policy is to identify those circumstances under which financing capitalprojects or equipment with debt or through capital leases is appropriate. The policy alsoestablishes limits for the level of permitted indebtedness and capital leases and stipulates theapprovals required to incur debt or enter into a capital lease.
B. Scope
This policy applies to the financing of Rotary International's capital expenditures and projects.
C. Policy
1. The incurrence of debt will be considered under the following circumstances:a) If spending available cash on capital project(s) will impede the organization's ability toattain or maintain RI's reserve policy, andb) The project being financed is expected to generate incremental income in future years
that can be used to offset future debt payments.
2. The entering into a capital lease will be considered under the following circumstances:a) The equipment being acquired is of a nature that technological advances will make theequipment obsolete over relatively short periods of time, andb) The effective lease rate is less than the expected rate of return on investments over theterm of the lease.
3. The amount of permitted debt plus capital leases is subject to the following:a) Total debt and capital leases shall not exceed 15% of RI's unrestricted net assets.
b) Income available for debt service should be equal to or greater than two times the annual
debt service (principle and interest) and lease payments. Income available for debt
service equals revenues less adjusted operating expenses. Adjusted operating expense
equals operating expenses less depreciation, amortization, interest expense, and any
extraordinary items.
D. Authority
The Board must approve any incurrence of debt. The general secretary may approve capitalleases in amounts not to exceed $100,000 in any fiscal year. Amounts in excess of $100,000
in any fiscal year must be approved by the Board. (October 2019 Mtg., Bd. Dec. 29)
Source: June 1996 Mtg., Bd. Dec. 341; Amended by June 2008 Mtg., Bd. Dec. 290; January 2013 Mtg., Bd. Dec. 141; October 2019 Mtg., Bd.
Dec. 29

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68.030.1. Threshold for Capital Items
The general secretary is authorized, after prior consultation with the treasurer or the chairof the RI Finance Committee, to adjust the capitalization threshold as appropriate. (June2007 Mtg., Bd. Dec. 315)
Source: June 2007 Mtg., Bd. Dec. 315

Cross References
31.050.3. Liaison Directors’ Expenses
31.120. Committee Finances
40.030. New Rotary Programs and Global Networking GroupsRotary Code of Policies
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Article 69. Expenses and Reimbursements
69.010. Approval of Disbursements
69.020. Travel
69.030. Rotary Funding for Governors
69.040. General Officers’ Expenses
69.050. Officer Expenses
69.060. Miscellaneous Financial Matters69.010. Approval of Disbursements
All disbursements generated by volunteers, including the office of president, shall be subject topost-disbursement approval by the Treasurer, or his/her designate. The Treasurer shall report to
the Board on all substantive expenditures that have not been made in accordance with the approved
budget or in compliance with the policies adopted from time to time by the Board. (June 1998
Mtg., Bd. Dec. 348)
Source: March 1992 Mtg., Bd. Dec. 249

69.020. Travel
69.020.1. RI Travel Expenses
RI is committed to Rotarians worldwide to use their per capita dues and contributions
wisely by ensuring that those traveling at the expense of RI and its Foundation do so at theleast expensive available cost, consistent with good service and the RI Travel and Expense
Policy. All individuals traveling at RI expense are encouraged to conserve the funds of theorganization. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1990 Mtg., Bd. Dec. 191; July 1996 Mtg., Bd. Dec. 35

69.020.2. Official RI Expense Statement
All Rotarians and staff must use the official RI Expense Statement for travel expense
reimbursements. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 211

69.020.3. Duties and Obligations
Any person whose attendance at a meeting, event or other activity is fully or partially
funded by RI, including Rotarians, their partners and others, shall fulfill their duties andobligations for the meeting, event or activity as set forth in the RI constitutional documents,
the Rotary Code of Policies or official program for the meeting, event or activity. Funded
travelers who fail to fulfill their duties and responsibilities shall not be reimbursed by RI
for any expenses associated with the travel and shall return to RI all amounts paid to themor on their behalf by RI in connection with the travel. The general secretary shall reportany failure to comply with the requirements of this policy to the RI Audit Committee.
(June 2009 Mtg., Bd. Dec. 276)
Source: June 2009 Mtg., Bd. Dec. 276

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69.020.4. Travel Operations Management Plan
The Board regularly reviews and amends, where necessary, the “RI Travel Management
Plan.” (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 159

69.020.5. Rotary International Travel Service (RITS) Travel and Expense Policy
The Board regularly reviews and amends, where necessary, the RI Travel Service (RITS)
Travel and Expense Policy. (August 2021 Mtg., Bd. Dec. 15)
Source: November 1995 Mtg., Bd. Dec. 154; Amended by June 2001 Mtg., Bd. Dec. 314; June 2001 Mtg., Bd. Dec. 315; November
2002 Mtg., Bd. Dec. 65; May 2003 Mtg., Bd. Dec. 420; July 2004 Mtg., Bd. Dec. 16; March 2005 Mtg., Bd. Dec. 253; November 2006
Mtg., Bd. Dec. 127; June 2007 Mtg., Bd. Dec. 256; June 2008 Mtg., Bd. Dec. 248; June 2009 Mtg., Bd. Dec. 276; November 2010
Mtg., Bd. Dec. 110; June 2013 Mtg., Bd. Dec. 212; April 2016 Mtg., Bd. Dec. 162; June 2017 Mtg., Bd. Dec. 170; September 2017
Mtg., Bd. Dec. 24; January 2019 Mtg., Bd. Dec. 85; April 2021 Mtg., Bd. Dec. 143; August 2021 Mtg., Bd. Dec. 15

69.020.6. Personal Travel
The main purpose of the RI travel service (RITS) is to provide the best possible services tothose who travel on Rotary-funded assignments. Non-funded travel arrangements are thepersonal responsibility of the individual travelers. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 189 pt. 3b

69.020.7. RI Travel Service (RITS) Relationship with a General Contractor
RI travel service (RITS) will have a contractual relationship with one general contractor
agency--and through it with as many subordinate accredited international travel agencies
as are necessary. Such agency shall provide the best possible cost-effective service to allof the Rotary world in accord with the RI Travel and Expense Policy. (June 1998 Mtg.,
Bd. Dec. 348)
Source: March 1990 Mtg., Bd. Dec. 191

69.020.8. Exceptions to RITS Travel and Expense Policy
The purpose of the Rotary International Travel Service is to offer air routings and provide
associated travel services that facilitate the Rotary assignment of the proposed trip. As
such, it is expected the Rotary funded travelers will accept routings and fares that the travel
staff determine to be the most logical as per the written travel and expense policy.
Exceptions to the policy may be applied for in writing to the general secretary. Examples
of exceptions that may not be applied for include:
1) the selection of specific airlines for frequent flyer benefits where Rotary has theopportunity to take advantage of lower fare or incentive programs on other airlines;2) the selection of specific airlines where Rotary needs to fulfill its contractual
commitments with its preferred airlines;3) the selection of full economy/coach class fares (for the benefit of personal first or
business class upgrades), where lower discount fares may be available; noting no change
to the current travel and expense policy for those entitled to business class where businessclass is not available. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 189

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69.020.9. Local Purchase Expense Reimbursement
Reimbursement to Rotarians for locally purchased airline tickets authorized by RITS is tobe processed upon submission of applicable receipts on an official Rotary International
expense statement to the Finance Department or to the appropriate Rotary international
office or fiscal agent. The submission of the required documentation may not occur prior
to the commencement of travel. (November 2006 Mtg., Bd. Dec. 35)
Source: November 1997 Mtg., Bd. Dec. 189; Amended by November 2006 Mtg., Bd. Dec. 35

69.020.10. RI Staff Travel
The Board has adopted a “RI Staff Travel Policy” that applies to all Rotary International
and Rotary Foundation employees who are authorized to travel on behalf of the organization.
Unless there are significant cost implications to changes in this policy, the general secretaryshall be authorized to revise the RI Staff Travel Policy as circumstances require. (November
2002 Mtg., Bd. Dec. 55)
Source: May 2000 Mtg., Bd. Dec. 462; June 2002 Mtg., Bd. Dec. 255

69.020.11. Partner Travel Reimbursements
The Board has adopted the RI Policy Regarding Partner Travel Expense Reimbursements.
Under this policy, Rotary will fund partner travel only if the function of the travel serves abona fide business purpose for Rotary International and the amounts requested forreimbursement are substantiated by utilizing a “Partner Funded Travel Expenses Form.”
Rotarians and partners who fail to fulfill these requirements shall not be reimbursed by RI
for any expenses associated with the travel and shall return to RI all amounts paid to themor on their behalf to RI in connection with the travel. Rotarians shall not be funded by RI
for future travel until these requirements are fulfilled. Persons who travel at RI expense
may be subject to income taxes on the value of the travel if the travel is not for a bona fidebusiness purpose for RI. (September 2020 Mtg., Bd. Dec. 25)
Source: February 1998 Mtg., Bd. Dec. 313; May 2003 Mtg., Bd. Dec. 325; June 2009 Mtg., Bd. Dec. 276; October 2019 Mtg., Bd.
Dec. 53; Amended by November 2006 Mtg., Bd. Dec. 35; September 2020 Mtg., Bd. Dec. 25

69.020.12. Master Account Billing Procedures
For all individuals traveling at RI expense, the general secretary shall limit the use of masteraccount billing procedures to the costs of the hotel room and tax only. All other individual
business expenses will be reimbursed according to the standard reimbursement procedures.
However at the International Assembly, Council on Legislation and other official RI
meetings where meal plans are contracted to be paid by RI or its Foundation, the costs ofthat meal plan, applicable tax and service charges shall be charged to the master accountbilling. (June 2007 Mtg., Bd. Dec. 290)
Source: November 1999 Mtg., Bd. Dec. 251; Amended by June 2007 Mtg., Bd. Dec. 290

69.020.13. Meal Expense Reimbursement Limit
The Board has established a per diem meal expense reimbursement limit of US$75 perperson for all those on RI-funded travel.

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The Board recommends that expenses for meals outside of One Rotary Center should not
be claimed when RI provides meal coupons. (June 2017 Mtg., Bd. Dec. 170)
Source: November 2008 Mtg., Bd. Dec. 50; Amended by June 2017 Mtg., Bd. Dec. 170

69.020.14. Group Travel by Officers and Board of Directors
Whenever current or incoming Directors travel as a group, they shall travel in more than
one group, each group to be transported separately. Except when the president deems it to
be not practicable, he shall not be transported together with the president-elect or the vicepresident. (August 1999 Mtg., Bd. Dec. 47)
Source: May 1978 Mtg., Bd. Dec. 10; August 1999 Mtg., Bd. Dec. 47

Cross References
72.010.2. Risk Management for Travel Operations

69.030. Rotary Funding for Governors
69.030.1. Rotary Funding for Governors
Governors are provided with funding to reimburse a portion of their reasonable andnecessary expenses in carrying out their mandated responsibilities related to club visits,
training, office expenses, which may also include other special factors related to multiple
countries, languages and/or large geographical distances. (April 2019 Mtg., Bd. Dec. 162)
Source: January-February 1989 Mtg., Bd. Dec. 248, App. D; Amended by October 2013 Mtg., Bd. Dec. 62; April 2019 Mtg., Bd.
Dec. 162

69.030.2. Schedule of Reimbursement to Governors
Rotary funding for governors will be disbursed in local currency when RI holds thatcurrency. When RI does not hold the governor’s local currency, RI will select a reasonable,
cost-effective alternate currency. All disbursements are subject to random audit.
Payment is made directly to a district overseen by the district finance committee, unlessthe district governor requests payment to his or her personal account at least 18 months
before disbursement and provides documentation of legal or other restrictions that do notallow for payments to district accounts. These requests will be approved by the generalsecretary based on established criteria for exceptions.
Reimbursements to governors shall be administered as follows, and reviewed regularly:a) 100% of the budget is sent to the district at the start of the governor’s year in July (thegeneral secretary is authorized to disburse less than 100% of the budget available togovernors if this is necessary to maintain appropriate controls and stewardship over large
total funding amounts)b) For payments sent directly to governors, 70% of the budget is sent in July at the start of
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433c) Districts are required to submit a DG funding report by no later than 31 July following
the governor’s year of service.
d) Governors that receive funds directly must submit expense reports properly
documenting use of their initial 70% payment and up to the remaining 30% of their funding
amount in order to receive further reimbursement of up to the remaining 30% of the budget
amounte) upon receipt of a petition explaining extenuating circumstances, the general secretary,acting on behalf of the Board, may extend the deadline for receipt of expense reports fromgovernors or DG funding report from districts to no later than 30 Septemberf) Districts or governors shall return any unsubstantiated or unused funds to RI no later
than 30 September following the governor’s year of service. Governors withunsubstantiated amounts or funding not repaid to RI will be added to the list of Rotarians
with Outstanding Obligations to RI and reported to the RI Audit Committee and shall beineligible for RI or TRF appointments.
g) reimbursement is capped at 100% of the funding amounth) District Governors-elect are trained on this policy at the International Assembly. (April
2019 Mtg., Bd. Dec. 162)
Source: June 1998 Mtg., Bd. Dec. 396; June 2005 Mtg., Bd. Dec. 329. Amended by November 1999 Mtg., Bd. Dec. 203; February
2000 Mtg., Bd. Dec. 335; May 2000 Mtg., Bd. Dec. 398; June 2001 Mtg., Bd. Dec. 447; November 2001 Mtg., Bd. Dec. 55; May 2003
Mtg., Bd. Dec. 409; November 2005 Mtg., Bd. Dec. 38; June 2006 Mtg., Bd. Dec. 270; June 2007 Mtg., Bd. Dec. 226; June 2007
Mtg., Bd. Dec. 318; November 2007 Mtg., Bd. Dec. 32; June 2008 Mtg., Bd. Dec. 269; October 2013 Mtg., Bd. Dec. 62; April 2019
Mtg., Bd. Dec. 162

69.030.3. Procedure for Revising Governors’ Budgets
For the purpose of establishing a procedure for the handling of revisions in funding forgovernors, it is agreed that:a) the general secretary is authorized to make such revisions in the funding for governors
as may be necessary;b) the general secretary shall be authorized to make decisions on behalf of the Board
relative to increases in governors’ budgets or for expenses incurred in excess of theirbudgets, when, in the opinion of the general secretary, all or part of such increase requestedby the governor is justified and reasonable. (April 2019 Mtg., Bd. Dec. 162)
Source: April-May 1948 Mtg., Bd. Dec. 212; January 1967 Mtg., Bd. Dec. 192; Amended by April 2019 Mtg., Bd. Dec. 162

69.030.4. Exchange Rate Fluctuations
Governor’s budgets will be recalculated to the extent the US exchange rate increases or
declines against local currency by three percent or more between the rate in effect 1 Julyand the rate at which the budget was originally prepared to offset the increase or decline.
The revised budget, reflected in US dollars, will then become final and not subject tofurther change due to subsequent exchange rate fluctuations. (June 2006 Mtg., Bd. Dec.
270)
Source: June 1987 Mtg., Bd. Dec. 410; Amended by June 2006 Mtg., Bd. Dec. 270

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69.030.5. Failure to Report on Finances
The annual statement as described in RI Bylaws section 15.060.4. shall include all monies
received by the governor. The governor shall also send the report of the district finances
to the general secretary within 12 months of the completion of the governor’s year in officewith proof that the report has been independently reviewed and provided to each club fordiscussion at a district meeting in accordance with RI Bylaws section 15.060.4.
Failure to comply with the requirement to distribute a complete financial statement to theclubs and the general secretary, and to present the statement for discussion and adoption at
a district meeting within 12 months of the completion of the governor’s year in office, shallresult in the governor being ineligible to receive:–any additional expense reimbursements from RI–any RI volunteer appointment or assignment–any Rotary Foundation appointment or assignment–any RI or Rotary Foundation award
until the completed financial statement is distributed to both the clubs and the generalsecretary and discussed and adopted at a district meeting. (October 2019 Mtg., Bd. Dec.
29)
Source: October 2015 Mtg., Bd. Dec. 82; Amended by January 2017 Mtg., Bd. Dec. 129; October 2019 Mtg., Bd. Dec. 29

Cross References
18.040. Extension to Non-Rotary Countries and Geographical Areas
19.050. Vacancies in the Office of Governor or Governor-elect: Training
32.060.8. Revising Rotary Funding for District Governors
58.070.1. International Assembly Attendance Expenses Paid by RI
58.070.2. Payment for International Assembly Attendance in Restricted Currency Countries
58.070.3. Payment for Governors Serving a Second Term
69.040. General Officers’ Expenses
69.040.1. Policy for Expenses of General Officers
All reimbursements shall be for reasonable expenses in furtherance of the business purposes of
RI. The general secretary shall ensure that RI maintains consistent enforcement of the existing
reimbursement policies, particularly with respect to documentation. This includes monitoring
so that no personal expenses are reimbursed. Persons who travel at RI expense may be subject
to income taxes on the value of the travel if the travel is not for a bona fide business purposeof RI. The general secretary shall report any failure to comply with the requirements ofthis policy to the RI Audit Committee.
A. Annual Expense Allocation (Not Taxable Reimbursement to the Recipient):
Directors (excluding the president and the president-elect) may be reimbursed for expenses of
US$22,000 each year totaling US$44,000 for their two-year term as director. This amount isRotary Code of Policies
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435

known as the annual expense allocation. The president and the president-elect shall not receive
the annual expense allocation. Directors-elect may be reimbursed for expenses of up to
US$4,000 from their annual expense allocation in the five months prior to taking office. Any
portion of the annual expense allocation not used by a director in the director’s first year on the
Board may be accrued and utilized in the second year. No portion of the annual expense
allocation may be used by a director following the completion of the director's second year on
the Board.
Except where explicitly authorized in the Rotary Code of Policies, annual expense allocation
funds shall only be used to fund expenses incurred by and on behalf of directors themselves,and shall not be used to fund expenses, including travel expenses, of others, including directors’
partners.
Expenses to be covered by this allocation include:
1. Office expenses associated with officer responsibilities including:a. Business cards
b. Stationeryc. Postage
d. Multicopyinge. Telephone and FAX costs
f. Office assistance (personnel)
g. Other overhead costs associated with maintaining office
2. Out-of-pocket expenses associated with director visits to clubs and other travels
reasonably associated with his or her position:a. Transportation costsb. Hotelc. Meals and reasonable incidentals
3. Cost of director attendance at presidential conferences or other meetings convened by thepresident, including partner expenses when accompanied by proper business purpose
documentation:
a. Registration fee
b. Transportationc. Hoteld. Meals and reasonable incidentals
4. Costs associated with the Rotary institute the director is responsible for convening nototherwise covered by RI budget (see Section E) or institute budget, including partner
expenses when accompanied by proper business purpose documentation.
5. Cost of director attendance at not more than one institute where the director does not serveas convener, including partner expenses when accompanied by proper business purpose
documentation:

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a. Registrationb. Transportationc. Hoteld. Meals and reasonable incidentals
6. Miscellaneous Expenses
a. President’s jacket for RI directors and partners
b. Directors pins
c. RI videos or publications
d. Airline upgrades
e. Vaccination and preventive medical costs associated with required RI travelf. Costs of establishing and maintaining a director website
7. Other reasonable Rotary business expenses not detailed above but within the officer’s
allocated amounts may be approved by the executive committee and reported to the Board atits next meeting. Any officers seeking reimbursements for business expenses beyond theauthorized allocation amounts shall seek the authorization of the Board. (September 2020 Mtg.,
Bd. Dec. 25)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 1999 Mtg., Bd. Dec. 348; August 1999 Mtg., Bd. Dec. 48; August 1999
Mtg., Bd. Dec. 50; November 1999 Mtg., Bd. Dec. 251; July 2000 Mtg., Bd. Dec. 28; June 2002 Mtg., Bd. Dec. 293; November 2004
Mtg., Bd. Dec. 158; November 2004 Mtg., Bd. Dec. 160; June 2008 Mtg., Bd. Dec. 232; June 2009 Mtg., Bd. Dec. 235; June 2009
Mtg., Bd. Dec. 276; April 2018 Mtg., Bd. Dec. 170; September 2020 Mtg., Bd. Dec. 25

B. Other Reimbursable Expenses Over and Above the Annual Expense Allocation (Not
Taxable Reimbursement to the Recipient)
In addition to the above-mentioned reimbursable expenses, RI business related expenses
incurred by the president and president-elect while traveling on RI business and business
related expenses incurred by directors associated with meetings in which officer attendanceis mandatory (board meetings, International Assembly, International Convention and othermeetings as designated by the president) may be submitted on expense statements withproper documentation for reimbursement. Reimbursement for expenses associated withmandatory meetings shall be limited to:
1. Ground transportation
2. Airport taxes
3. Meals en route or not provided for group or otherwise charged to hotel master account
4. Laundry and reasonable incidentals
5. One airline club membership
6. Other customary and reasonable Rotary travel expenses associated with these meetings
7. All meals while on RI business
8. Partner expenses for this travel where authorized and where accompanied by proper
business purpose documentation (November 2004 Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 1999 Mtg., Bd. Dec. 348; June 2002 Mtg., Bd. Dec. 293; November 2004
Mtg., Bd. Dec. 158

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C. Other Reimbursable Expenses Over and Above the Annual Expense Allocation (Reported
as Taxable to the Recipient)
Co-payments (deductible) required under officer travel medical insurance (November 2004
Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg., Bd. Dec. 158

D. Other Reimbursable Expenses for the President and the President-elect (Taxable
Reimbursement to the Recipient)
The president and president-elect are provided with the use of a condominium while in
Evanston (see Section G). However, they maintain their principal residence while in office
and also incur other extraordinary expenses while traveling on official RI business. The
president and president-elect shall be reimbursed to cover the following annual costs forthe officer and partner:
1. Costs of maintaining their principal residences, limited to residence insurance, utilities,
security, lawn and garden maintenance, periodic cleaning and housekeeping,
automobile insurance, and administrative expenses related to their absence from theprincipal residence (not to exceed US$35,000)
2. Clothing and luggage (not to exceed US$5,000)
3. Personal expenses incurred while traveling on RI business (not to exceed US$1,500)
4. Tax advice and preparation (not to exceed US$7,000)
5. Executive physicals (not to exceed US$5,500)
6. Health club memberships (not to exceed US$1,500)
7. Employee portion of medical/dental insurance co-payments (deductible) required under
RI employee health insurance program, and co-payments (deductible) required under
officer travel medical insurance (not to exceed US$18,000)
8. Any taxes payable by the recipient with respect to the expenses reimbursed in thissection (tax rate not to exceed 46%) (October 2018 Mtg., Bd. Dec. 43)
Source: November 2004 Mtg., Bd. Dec. 158; Amended by June 2005 Mtg., Bd. Dec. 330; February 2006 Mtg., Bd. Dec. 207; January
2011 Mtg., Bd. Dec. 172; October 2018 Mtg., Bd. Dec. 43

E. Rotary Institutes
RI will reimburse the transportation expenses incurred by conveners for travel to the institutesite on two occasions for planning purposes, and also the transportation expenses incurredby conveners, and their partners when accompanying them, to attend Rotary institutes, inaccordance with the established RI Travel and Expense Policy. Rotary institutes are expectedto pay all other expenses incurred by the conveners and their partners attending their institute.
Upon request, RI will advance US$1,000 to the convener to cover his or her costs—such
advance to be refunded on completion of the institute. (June 1999 Mtg., Bd. Dec. 348)
Source: May 1989 Mtg., Bd. Dec. 362; February 1996 Mtg., Bd. Dec. 247

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F. Items Not Reimbursable by RI
Any item not identified as reimbursable under this policy, shall not be reimbursable,
including, but not limited to:
1. Personal toiletries
2. Medical prescriptions or over the counter medications while traveling on RI business
3. Personal services (beauty salon, haircuts, health clubs)
4. Expenses of partners except as otherwise allowed by this policy
5. Expenses of other family members, including children, except as allowed by Board policy
for the President and President-elect at the International Convention
6. Clothing (except for Presidents’ jacket, tie and accessories)
7. Luggage
8. Video rentals
9. Non-Rotary business-related entertainment
10. Personal telephone, fax and e-mail (June 2002 Mtg., Bd. Dec. 293)
Source: June 1997 Mtg., Bd. Dec. 393; Amended by June 1999 Mtg., Bd. Dec. 348; June 2002 Mtg., Bd. Dec. 293

G. Expenses of President and President-Elect While in Evanston, Use of Condominium andTrips to their Permanent Residence
The president and president-elect are provided with the use of a condominium while in
Evanston. The president and president-elect shall be reimbursed for all meals for themselves
and their partners while in Evanston, as well as grocery expenses. The value of thecondominium and the meal and grocery expenses of the president and president-elect while
in Evanston and the transportation costs for trips to their permanent residence may betaxable to them under United States tax law depending upon factors unique to eachpresident and president-elect. The general secretary shall retain an outside tax consultant
to meet annually with the president, president-elect and president-nominee to evaluate therelevant factors and determine whether these items will be taxable. If it is determined thatthese values are taxable to the president and/or the president-elect, RI shall reimburse any
taxes payable. (June 2005 Mtg., Bd. Dec. 330)
Source: June 2002 Mtg., Bd. Dec. 293; Amended by November 2004 Mtg., Bd. Dec. 158; June 2005 Mtg., Bd. Dec. 330

H. Travel Expenses of the President and President-Elect and their Partner
RI business related expenses incurred by the president and president-elect are funded for
visits to clubs, districts, and other travels reasonably associated with their positions, including
partner expenses when accompanied by proper business purpose documentation. (September
2020 Mtg., Bd. Dec. 25)
Source: September 2020 Mtg., Bd. Dec. 25

I. Travel Expenses of the Aides to the President and President-Elect and their Partner
The president’s aide and the president-elect’s aide, and their partners when accompanied byproper business purpose documentation, are funded to attend the International Assembly,

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International Convention, planning meetings in Evanston, and other travel as assigned by thepresident or president-elect. (September 2020 Mtg., Bd. Dec. 25)
Source: September 2020 Mtg., Bd. Dec. 25

J. Travel Expenses of the President-nominee, the President-nominee’s partner, the Presidentnominee’s Aide and the Aide’s partner
RI business related expenses incurred by the president-nominee are funded for orientationand planning visits to Evanston associated with his or her position, including partner
expenses when accompanied by proper business purpose documentation.
The Aide to the president-nominee and their partner, when accompanied by proper businesspurpose documentation, is also funded to attend the International Assembly, International
Convention, and planning meetings in Evanston, as designated by the president-nominee.
(September 2020 Mtg., Bd. Dec. 25)
Source: September 2020 Mtg., Bd. Dec. 25

K. Master Account
The general secretary shall limit the use of master account billing procedures to the costs of
the hotel room and tax only. All other business expenses will be reimbursed according to
the standard reimbursement procedures for RI directors. (November 2001 Mtg., Bd. Dec.
146)
Source: August 1999 Mtg., Bd. Dec. 48; Amended by November 2001 Mtg., Bd. Dec. 146

L. Reimbursement Procedures
All requests for reimbursement of expenses or payment of credit card bills shall be
substantiated utilizing a RI expense statement form and must be approved by the chief
financial officer, subject to review by the general secretary and the RI treasurer. All expenses
in excess of US$75 must be substantiated with a receipt. (November 2002 Mtg., Bd. Dec.
177)
Source: November 2001 Mtg., Bd. Dec. 146; Amended by June 2002 Mtg., Bd. Dec. 293

M. Advances
Advances are generally not provided to RI officers. Any advances that are approved shallbe provided within 30 days of when an expense is to be paid or incurred. All expenses thatare not substantiated, utilizing a RI expense statement form, within 60 days of when they arepaid or incurred should be placed on the officer’s personal account for collection. If thesefunds are not collected within 120 days of when they were expended or incurred, they should
be reported as taxable to the recipient on the relevant form, and the individual should receive
appropriate tax reporting statements which give notice that the payments are taxable.
Notification that the payments are taxable to the recipient shall not discharge the amountowed to RI by the recipient. (November 2004 Mtg., Bd. Dec. 158)
Source: November 1999 Mtg., Bd. Dec. 251; Amended by June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg., Bd. Dec. 158

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N. Rotary International Policy Statement Prohibiting Personal Use of RI-owned
Automobiles
The following policy governs the use by any individual of any RI-owned or leased vehicle:
1. Any individual provided with a RI-owned automobile shall use such vehicle for use inconnection with RI’s trade or business;
2. When the vehicle is not in use for RI trade or business, it is to be kept on RI’s businesspremises, unless it is temporarily located elsewhere, for example, for maintenance or
because of a mechanical failure;
3. No individual may use the vehicle for personal purposes, except for de minimus personaluse;
4. RI reasonably believes that, except for de minimus use, neither an employee, nor any
individual whose use would be taxable to the employee, may use the vehicle for any
personal purpose.
The general secretary will develop procedures and documentation for those using such RIowned vehicles to substantiate that the use of such vehicles meets the preceding conditions.
(August 1999 Mtg., Bd. Dec. 53)
Source: August 1999 Mtg., Bd. Dec. 53

O. RI Corporate Credit Cards
The president, president-elect, and president-nominee shall be the only volunteers who areissued RI corporate credit cards for use in paying for business expenses during their years
in office. Upon request, the partners of such volunteers shall also be issued corporate credit
cards for paying for business expenses. All credit card charges shall be placed on thevolunteer’s personal account for collection. However, any charge that is substantiated byproperly completing a RI expense statement form (and attaching necessary documentary
evidence, including all hotel bills and credit card receipts, and a statement of the businesspurpose of all expenses) within 60 days of the charge will be removed from the volunteer’s
personal account. Any charge that is not substantiated within 60 days and that is not paidback to RI within 120 days of the charge should be reported as taxable to the volunteer on
the appropriate tax reporting forms. Notification that a payment is taxable to the volunteer
shall not discharge the amount owed to RI by the volunteer. The general secretary shallnotify the volunteer by letter when an amount owed has not been paid after 90 days of thecharge. If unsubstantiated expenses are not repaid within 120 days of the charge, thegeneral secretary shall cancel the volunteer’s credit card.
The executive committee shall review any expenditures made with the RI corporate credit
cards that are not provided for in the guidelines noted in the RI Policy on Reimbursable
Expenses for Directors for RI. Corporate cards used for personal items or in conflict withthe above procedures may be cancelled. (November 2004 Mtg., Bd. Dec. 158)
Source: August 1999 Mtg., Bd. Dec. 54; Amended by November 2002 Mtg., Bd. Dec. 177; November 2004 Mtg., Bd. Dec. 158

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P. Acknowledgment of Obligations
Each director will annually acknowledge that he or she is familiar with and will abide by
the requirements of the RI travel policies. (June 2009 Mtg., Bd. Dec. 276)
Source: June 2009 Mtg., Bd. Dec. 276

Q. Interpretation
The executive committee may make interim decisions as to the interpretation of this policy.
Any interim decision made by the executive committee shall be reported to the Board at its
next meeting. The Board shall make all final decisions regarding the interpretation of thispolicy. (June 2002 Mtg., Bd. Dec. 293)
Source: June 2002 Mtg., Bd. Dec. 293

69.040.2. Reimbursement of Partner Expenses at Board Meetings
Partners of directors will not be funded to attend RI Board meetings except for those heldin conjunction with the International Assembly and the International Convention. (June2010 Mtg., Bd. Dec. 182)
Source: January 2010 Mtg., Bd. Dec. 167

69.040.3. Reimbursement of Expenses to Rotary General Officers
All Rotary-related expenditures made by the president or president-elect should be madeusing funds from budgeted line items. RI shall reimburse all budgeted Rotary-related
business expenses incurred by the president, president-elect, or president-nominee. All
requests from the president, president-elect, president-nominee and Directors forreimbursement of expenses or payment of credit card bills must be substantiated byutilizing a RI expense statement form and must be approved by the chief financial officer
and are subject to review by the RI Treasurer. All expenses in excess of US$75 must be
substantiated with a receipt. (November 2004 Mtg., Bd. Dec. 58)
Source: November 2001 Mtg., Bd. Dec. 146; June 2002 Mtg. Bd. Dec. 294; Amended by June 2002 Mtg., Bd. Dec. 292; November
2002 Mtg., Bd. Dec. 177; November 2004 Mtg., Bd. Dec. 58

69.040.4. Disclosure of Payments to RI General Officers
Any payments provided to Rotary senior leaders, other than reasonable, documented
expenditures reimbursable pursuant to the expense reimbursement policy established by
the Board, shall be disclosed on an annual basis to Rotarians through publication in Rotary
magazine and the licensed regional magazines and as a separate line item for each officer
in RI’s annual report. (January 2019 Mtg., Bd. Dec. 80)
Source: June 2001 Mtg., Bd. Dec. 371; February 2003 Mtg., Bd. Dec. 287; Amended by November 2004 Mtg., Bd. Dec. 58; June
2006 Mtg., Bd. Dec. 220; October 2018 Mtg., Bd. Dec. 68

69.040.5. Use of Rotary Credit Cards by Senior Leaders
The Board recommends that all Rotary senior leaders from countries with credit card
programs use Rotary credit cards to pay for all RI reimbursable expenses. (June 2009 Mtg.,
Bd. Dec. 217)
Source: November 2004 Mtg., Bd. Dec. 151

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Cross References
27.080. President’s Finances
30.010.4. President-elect’s Travel Expenses
30.020.2. President-nominee Expenses
69.050. Officer Expenses
69.050.1. Expenses for Individuals Accompanying the President
It shall be at the discretion of the president as to who should accompany him or her at any
stage of his or her travels throughout the Rotary world and how the expenses of such
persons should be met. (June 1998 Mtg., Bd. Dec. 348)
Source: February 1995 Mtg., Bd. Dec. 140

69.050.2. Expenses for Club and District Visits
Clubs and districts are reminded that if they invite RI General Officers to an event, thoseclubs and districts should expect to pay the reasonable travel, lodging and meal expensesof these officers. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1993 Mtg., Bd. Dec. 189; July 1991 Mtg., Bd. Dec. 2

69.050.3. Reimbursement to Present and Past RI Officers for Unbudgeted Expenses
The expenses of officers of RI in the performance of their duties are reimbursable by RI to
the extent of budget appropriations for such expenses. The expenses for past officers as
they may relate to RI committees or in other activities for which provision is made in the
RI budget are also reimbursable. No other payments to present or past officers will be
provided. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1954 Mtg., Bd. Dec. 159

69.060. Miscellaneous Financial Matters69.060.1. Contributions to and Support for Other Organizations
The funds of RI have been provided by its member clubs exclusively for its own purposes
and, therefore, contributions cannot be made for activities of other organizations. (June1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 87

69.060.2. Funding for the Paul P. Harris Memorial Building
Financial support shall be provided for the maintenance of the Paul P. Harris Memorial
Building in Wallingford, Vermont, USA, based upon documented expenses from District
7870, and not to exceed US$5,000 annually. (November 2007 Mtg., Bd. Dec. 32)
Source: March 1994 Mtg., Bd. Dec. 212; Amended by June 2007 Mtg., Bd. Dec. 271

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69.060.3. Substantiation of Reimbursement of Reimbursable Expenses
All requests for reimbursement of business expenses shall be submitted on a RI expensestatement within 60 days of when the expenses were incurred. All expenses in excess of
US$75 must be substantiated with a receipt. Expense statements received after 60 days
will not be reimbursed unless authorized by the general secretary in exceptional cases
where circumstances warrant such action. (November 2004 Mtg., Bd. Dec. 159)
Source: February 1999 Mtg., Bd. Dec. 272; Amended by November 2004 Mtg., Bd. Dec. 159

Cross References
36.100. Invitations for RI to Attend Meetings of Other Organizations
37.020.3. Support for RI Representatives to UN
48.020. Translation Expenses
51.020.2. Financial Support for Magazine Editors Seminar
51.030. Guidelines for New Publications
57.100. Convention Finances
58.070. International Assembly Finances
59.080. Council Finances
60.020.2. Regional Magazine Editors’ Expenses at International Institute60.040. International Institute Finances
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Article 70. Investments
70.010. Investment Policy Statement – Rotary International General Fund
70.020. RI Reserve Policy
70.030. Foreign Currency Management Policy
70.040. Restricted Currencies
70.050. Budgeted Investment Earnings and Investment Earnings Reserve70.010. Investment Policy Statement – Rotary International General Fund70.010.1. Purpose of the General FundThe primary purpose of the General Fund, hereinafter referred to as “the Fund,” is toprovide for the long-term financial security of Rotary International (“RI”). The Fund
includes RI’s (1) unrestricted cash, plus (2) marketable securities, plus (or minus) (3) any
receivable (or payable) from (or to) The Rotary Foundation.
Other objectives for the marketable securities portion of the Fund include (1) meeting RI’s
financial goal of maintaining a reserve, (2) providing investment earnings to supplement
revenue from other sources so that RI can meet operating expenses if need be and produce
a balanced budget, and (3) provide liquidity, if needed, for working capital purposes.
RI’s unrestricted cash is used for working capital purposes and resides in bank accounts
throughout the world. RI’s primary source of working capital is held at its main operatingbank in the U.S. Specific investment guidelines for unrestricted and restricted cash arefound in Rotary Code section 70.010.18. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996, Mtg., Bd. Dec. 151. Amended by June 2002 Mtg., Bd. Dec. 302; November 2002 Mtg., Bd. Dec. 183; June2010 Mtg., Bd. Dec. 260; September 2017 Mtg., Bd. Dec. 64

70.010.2. Delegation of Responsibilities
The Board of Directors of RI (the “Board”) is responsible for setting overall investment
policy, including the investment objectives and asset allocation strategy, and for approving
any changes to this Investment Policy Statement (“IPS”).
The RI Finance Committee through its representation on The Rotary Foundation’s
Investment Committee (“IC”) is responsible for recommending investment policies and formonitoring the performance of investment managers. As enumerated in the Investment
Committee Charter, the IC is responsible for recommending investment policies andguidelines for the investment portfolio, ensuring that the portfolio is managed incompliance with the IPS including the decisions by staff to allocate assets to investment
managers, funds and strategies, reviewing and monitoring investment results, and acting ina consultative capacity for the RI Finance Committee. The Chair of the RI FinanceCommittee and a member of the RI Finance Committee appointed at the discretion of the
Chair will attend meetings of the IC when investment matters affecting RI are discussed.
The RI Finance Committee attendees have voting rights with respect to matters that impact
RI’s investment portfolio.

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The Office of Investment (“ROI”) is comprised of the Chief Investment Officer andinvestment staff. The ROI is responsible for implementation of the IPS on behalf of theBoard. The ROI is delegated by the Board responsibility to allocate assets to investment
managers, funds, and strategies, to implement the Fund’s investment policy and asset
allocation strategy.
The ROI may utilize at its discretion the services of an investment consultant to provide
research and consultation to the ROI. A non-discretionary investment advisor also has
been appointed to implement the direct hedge fund program in accordance with theinvestment preferences outlined in Rotary Code of Policies section 70.010.17. (September
2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151; Amended by June 2001 Mtg., Bd. Dec. 430; May 2003 Mtg., Bd. Dec. 324; November
2009 Mtg., Bd. Dec. 98; June 2010 Mtg., Bd. Dec. 260; January 2012 Mtg., Bd. Dec. 158; September 2016 Mtg., Bd. Dec. 21;
September 2017 Mtg., Bd. Dec. 64

70.010.3. Investment Goals and Objectives
This statement of investment goals and objectives expresses the Fund’s position regarding
risk tolerance and the asset allocation of the Fund; sets forth an appropriate set of goals andobjectives for the Fund’s assets; and defines parameters within which the investment
managers may formulate and execute their investment decisions.
The investment objective of the Fund is to generate sufficient earnings to enable RI tobalance its annual budget, while mitigating downside risk. Other investment objectives are
to preserve the capital allocated to the operating reserve and provide liquidity when
operating cash is insufficient to cover operating expenses.
Given that investment earnings are likely to be greater to or less than those budgeted, the
RI Board established an Investment Earnings Reserve into which excess earnings aretransferred or from which investment earnings shortfalls are funded. (See Rotary Code of
Policies sections 70.020. and 70.050.)
The performance objective of the Fund is to achieve a rate of return consistent with the
expected return of the target allocation found in Rotary Code of Policies section 70.010.15.
Over a three- to five-year period, the rate of return earned by the Fund should exceed theannualized total return of the custom index or “Policy Index” on a net-of-fee basis.
The Policy Index is defined by the following indices and allocated based on the target
allocation:
Index
MSCI ACWI IMIDow Jones US Total Stock Market
MSCI ACWI IMI ex US
MSCI Emerging Markets Small Cap Index
BC Aggregate
50% BC Global Agg/25% BC HY/25% JPM EMBI+
60% MSCI World/40% BC Global Aggregate

Asset Class/Strategy
Global Equities
US Equities
Non-US Equities
Emerging Market Equities
Core Fixed Income
Non-Core Fixed Income
Global Asset Allocation

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Index
50% BC TIPS; 30% DJ UBS Commodities Index;
20% MSCI ACWI IMICredit Suisse Hedge Fund Index

446

Asset Class/Strategy
Real Assets
Hedge Funds

For performance evaluation purposes, all rates of return will be examined on a net-of-fee
basis.
Normally, results are evaluated over a three- to five-year time horizon. However, shorter-term
results will be regularly reviewed and earlier action taken as required. (September 2016 Mtg.,
Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by June 2013 Mtg., Bd. Dec. 249; October 2014 Mtg., Bd. Dec. 98; September 2016 Mtg.,
Bd. Dec. 21

70.010.4. General Investment Guidelines
Overall Fund structure targets and permissible ranges for eligible asset classes are detailedin Rotary Code of Policies section 70.010.15. Performance objectives for asset classes areincluded in Rotary Code of Policies section 70.010.16. Rotary Code of Policies section
70.010.17. contains the investment preferences for the Direct Hedge Fund Portfolio. The
investment managers should determine that the securities to be purchased are consistent
with the guidelines expressed in this Investment Policy Statement and suitable for this Fund.
Full discretion, within the parameters of this IPS, is granted to the investment managers
regarding the asset allocation, the selection of securities, and the timing of transactions. All
investments will be made in accordance with a pre-approved investment managementagreement that outlines the limitation of the investable securities. The investment manager is
responsible for making an independent analysis of each security and its appropriateness as aninvestment for this Fund. (September 2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by October 2014 Mtg., Bd. Dec. 98; September 2016 Mtg., Bd. Dec. 21

70.010.5. Investment Guidelines
Cash
Cash investments will be invested in accordance with section 70.010.18. of this IPS.
Public Equity
Public equity consists of U.S. equity, non-U.S. equity, global equity, and emerging market
equity mandates as further described below.
U.S. Equity Investment Mandates
U.S. equity is defined as equity securities of companies that are listed on U.S. registeredexchanges or actively traded in the over-the counter market. The market capitalization of
securities should be largely consistent with securities held in appropriate indices.
American Depository Receipts (“ADRs”), which are U.S. dollar denominated foreign
securities traded on the U.S. stock exchanges (e.g., Reuters, Nestle, Sony) may be held by
each U.S. equity manager in proportions which each investment manager shall deem
appropriate.

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Non- U.S. Equity Investment Mandates
Non-U.S. equity is defined as equity securities of companies listed in their local markets
or ADRs and Global Depository Receipts (“GDRs”). The manager may hedge currency
exposure through the use of derivative instruments. Emerging markets equity is permitted
and should be largely consistent with a pre-approved benchmark.
Emerging Market Equity Mandates
Emerging market equity is defined as equity securities of companies listed in emerging market(as defined by MSCI) countries. The manager may hedge currency exposure through the useof derivative instruments.
Global Equity Investment Mandates
The intent of these strategies is to give managers the flexibility to invest across equity
markets, defined above, based on the manager’s view of opportunities. Managers should
invest within the context of controlled risk and added return.
Equity holdings consist of equity securities of companies that are listed on registered local
exchanges or actively traded in the over-the counter market. The manager may hedge
currency exposure through the use of derivative instruments. Emerging markets equity ispermitted with a pre-approved benchmark.
Fixed Income
Fixed Income includes core, non-core, and short duration mandates as further described
below.
Fixed Income Investment Mandates (interest rates)
Eligible securities are broad fixed income securities publicly traded in respective domestic
markets and may include, but are not limited to, U.S. government and agency obligations,mortgage backed securities, corporate bonds, debentures, and commercial paper. This
mandate should be largely U.S. fixed income securities, with the minimum quality ratingof the overall weighted average quality AA or higher. The duration of the portfolio should
be largely consistent with appropriate indices. Unless otherwise agreed to, the duration of
the portfolio must be within 20% of the appropriate benchmark.
Compliance with classifications provided by rating agencies (Moody’s, S&P, and Fitch) is
not sufficient for an issue to be deemed an appropriate investment. The investment
manager is responsible for making an independent analysis of the credit-worthiness of
securities and their appropriateness as an investment for this Fund.
Fixed Income Investment Mandates (credit)
Eligible securities are broad fixed income securities publicly traded in respective domestic
markets and may include, but are not limited to, U.S. government and agency obligations,
global high yield, global credit and emerging market debt. Guidance on overall average
quality of the non-core fixed income is B or higher. The duration of the portfolio should
be largely consistent with appropriate indices. Unless otherwise agreed to, the duration of
the portfolio must be within 20% of the appropriate benchmark.

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Compliance with classifications provided by rating agencies (Moody’s, S&P, and Fitch) is
not sufficient for an issue to be deemed an appropriate investment. The investment
manager is responsible for making an independent analysis of the credit-worthiness of
securities and their appropriateness as an investment for this Fund.
Real Estate
Real estate is permissible as a long-term inflation hedge and source of current income aswell as the potential for capital appreciation. The real estate allocation will be invested inliquid strategies investing in core, stabilized, income-generating assets. (September 2017
Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260; January 2012 Mtg., Bd. Dec. 158; June 2013 Mtg., Bd. Dec. 249; Amended by October 2014 Mtg., Bd.
Dec. 98; September 2016 Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.6. Socially Responsible Investing
Socially Responsible Investing (“SRI”) is the practice of making investment decisions on
the basis of both financial and perceived social performance of a company. SRI imposes
restrictions on the ability of investment managers to own securities of companies operatingin certain economic sectors or regions of the world. Proponents of SRI typically state thatsuch restrictions align an organization’s investment practices with its mission.
Investment advisors selected to manage assets of RI are expected to practice corporatesocially responsible investing (“CSR”). CSR functions as a self-regulatory mechanism
whereby a business monitors its activities to ensure compliance with laws, regulations,ethical standards, and national or international norms.
In addition, RI considers the alignment of these firms with Rotary values. Alignment withthese values and CSR investment practices are expected to positively affect the lives of thefirm’s employees, suppliers, customers, and the broader community surrounding thebusiness. (September 2017 Mtg., Bd. Dec. 64)
Source: September 2017 Mtg., Bd. Dec. 64

70.010.7. Derivatives Policy
Derivative instruments are permitted only as specified in this Investment Policy Statement.
Where appropriate, investment managers may use derivative securities for the following
reasons:
1. Hedging. To the extent that the portfolio is exposed to clearly defined risks and there
are derivative contracts (i.e. futures and options) that can be used to reduce those risks andachieve other portfolio structural objectives, the investment managers are permitted to use
such derivatives for hedging purposes.
2. Creation of Market Exposures. Investment managers are permitted to use derivatives
to replicate the risk/return profile of an asset or asset class provided that the guidelines forthe investment manager allow for such exposures to be created with the underlying assets
themselves.

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3. Management of Country and Asset Allocation Exposure. Investment managers charged
with tactically changing the exposure of their portfolio to different countries and/or asset
classes are permitted to use derivative contracts for these purposes.
Non-U.S. equity, emerging market equity, and global bond managers may enter into
forward exchange contracts for currencies provided that the use of such contracts isdesigned to dampen portfolio volatility rather than lever portfolio risk exposure. Currency
contracts may be utilized to either hedge the portfolios currency risk exposure or in thesettlement of securities transactions.
Non-U.S. equity, emerging market equity, and global bond managers may employ an active
currency management program and deal in futures and options within the discipline of thatcurrency management program. The use of futures and options to establish a leveraged
position is prohibited.
By way of amplification, it is noted that the following two uses of derivatives are prohibitedfor the financial assets unless provided an exemption by the Board:
1. Leverage. Derivatives shall not be used to magnify overall portfolio exposure to an
asset, asset class, interest rate, or any other financial variable beyond that which would beallowed by a portfolio’s investment guidelines if derivatives were not used.
2. Unrelated Speculation. Derivatives shall not be used to create exposures to securities,
currencies, indices, or any other financial variable unless such exposures would be allowed
by a portfolio’s investment guidelines if created with non-derivative securities. (September
2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by September 2016 Mtg., Bd. Dec. 21

70.010.8. Rebalancing Policy
The Fund will be rebalanced when an asset class reaches the minimum or maximum
allocation specified above if routine cash flows are available. Routine cash flows, orderivative instruments as governed by the previous guidelines, may be used to maintain the
allocation as close as practical to the target allocations. If routine cash flows are
insufficient to maintain the allocation within the permissible ranges as of any calendar
quarter-end, funds may be transferred as necessary between asset classes to bring theallocation back within the permissible ranges. (September 2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by September 2017 Mtg., Bd. Dec. 64

70.010.9. Diversification
The Fund is to be diversified so as to limit the impact of large losses in individual
investments of the Fund unless it is reasonably determined that there are special
circumstances indicating that the organization is better served not to diversify theinvestment.

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Total assets managed by any single manager should not exceed 15% of total investments
for Rotary International and The Rotary Foundation at the time of purchase, and should notexceed 20% of total investments for Rotary International and The Rotary Foundation at
any time. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151; Amended by May 2003 Mtg., Bd. Dec. 426; June 2010 Mtg., Bd. Dec. 260; October 2014 Mtg.,
Bd. Dec. 98; September 2017 Mtg., Bd. Dec. 64

70.010.10. Liquidity Needs
Liquidity needs will first be met from unrestricted cash. Should there be insufficientunrestricted cash, the general secretary shall arrange for cash withdrawals frominvestments to meet spending needs. The source of funds for these withdrawals will bebased on rebalancing and cost considerations. (June 2010 Mtg., Bd. Dec. 260)
Source: June 2010 Mtg., Bd. Dec. 260

70.010.11. Proxy Voting
Responsibility is delegated to the ROI to determine how to vote proxies on behalf of RotaryInternational. (September 2017 Mtg., Bd. Dec. 64)
Source: September 2017 Mtg., Bd. Dec. 64

70.010.12. Securities Lending
For funds managed in a separate account format, the Fund may not participate in securities
lending unless approved by the Board, based on recommendations from the ROI. Any
authorization for securities lending in separate accounts must be reported as an information
item at the next Board meeting. Commingled funds and mutual funds are exempt from thisrestriction. (September 2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by September 2017 Mtg., Bd. Dec. 64

70.010.13. Commingled Funds or Institutional Mutual Funds
In recognition of the benefits of commingled funds as investment vehicles (i.e., the ability
to diversify more extensively than in a small, direct investment account and the lower costs
which can be associated with these funds) these funds may, from time to time, be utilized.
The Board recognizes that specific policy directives cannot be given to a fund whose
policies are established and governed by a prospectus or offering document. (September
2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by September 2017 Mtg., Bd. Dec. 64

70.010.14. Control ProceduresStandards of Conduct for Investment Managers and Advisors
The expected standards of conduct for investment managers and advisors are derived fromthe CFA Institute Code of Ethics and Standards of Professional Conduct.
Conflict of Interests on Investments and Restrictions on Investments
It is the policy of the RI Board that general officers and RI committee members shall act
in a manner consistent with their responsibilities to Rotary International and avoid
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present an actual, potential, or the appearance of a conflict of interest or impair the
reputation of Rotary International.
RI Finance Committee members representing RI on the Investment Committee are required
to abide by RI Code of Policies Section 28.090. Conflict of Interest Policy, which isincorporated into this Investment Policy Statement by reference.
Review of Investment Objectives
The achievement of investment objectives will be reviewed on an annual basis. This
review will focus on the continued feasibility of achieving the objectives and the continued
appropriateness of the Investment Policy Statement. It is not expected that the Investment
Policy Statement will change frequently; in particular, short-term changes in the financial
markets should generally not require an adjustment in the Investment Policy Statement.
Review of Investment Managers
With a perspective toward three-year and five-year time horizons, the managers will be
evaluated on the following factors and criteria to determine if a manager has
1. Performed satisfactorily when compared with the specific objectives for its portfolio
2. Produced results that compare favorably to other investment management
organizations managing similar portfolios
3. Exceeded the returns of appropriate market indices4. Made portfolio management decisions that were reasonable and effective in view ofcapital market developments
5. Adhered to the relevant policies and objectives
Among the events that will be examined closely in its review of investment managers are
1.
2.
3.
4.
5.

Poor results relative to objectives over a fairly short period of time (e.g., one year)
Poor absolute performance over a three- to five-year period
The departure of one or more key investment professionals
Violation of an investment guideline
Material changes in the manager’s organization, such as philosophical and personnel
changes, acquisitions or losses of major accounts, a change in ownership or control of
the investment management organization, etc.

Review of Investment Consultant
A formal written evaluation of Rotary’s investment consultant will be conducted every five
years, unless circumstances dictate the need for a more frequent evaluation. Thisevaluation will be conducted in accordance with Rotary’s Policy for Investment Consultant
Evaluation. (See Rotary Code of Policies section 70.010.19.)
Reporting Requirements
Within six weeks after the end of each calendar quarter, the general secretary and/or the
Fund’s investment consultant will prepare a report containing information on theinvestment performance of the Fund in total and for each manager.
Each active investment manager will be required to submit a quarterly report within six
weeks after the end of each calendar quarter containing the following information:

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1. Review of investment performance (net of fees) for the quarter, fiscal year-to-date(June 30) and since-inception of the account with comments on any policy or strategy
changes, which contributed either positively or negatively to that performance
2. The usage of securities lending, if any
3. Where appropriate, the use of any derivative product during the quarter, including
information concerning the rationale behind the position and the size of the transaction
4. Comments on any material change in personnel, investment strategy or other pertinent
information potentially affecting performance
5. List of the securities in the portfolio at the end of the quarter
On an annual basis, the investment manager will provide Part II of the Form ADV for themost recent year. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151; Amended by June 2001 Mtg., Bd. Dec. 430; June 2010 Mtg., Bd. Dec. 260; January
2012 Mtg., Bd. Dec. 158; September 2016 Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.15. Strategic Asset Allocation
Over the long-term, the asset allocation policy will be the key determinant of the returns
generated by the Fund and the associated volatility of returns. Based on the Fund’s
objectives, circumstances, and spending policy, the Board has developed the following
asset mix guidelines:
General Fund
Percent of Total Fund
Minimum
TargetMaximum
Cash

0%

0%

5%

US Equity
International Equity

5%
10%

7.5%
12.5%

10%
15%

Fixed Income (interest rates)
Fixed Income (credit)

32%
31%

35%
35%

38%
39%

Real Estate

8%

10%

12%

Total
(September 2017 Mtg., Bd. Dec. 64)

100%

Source: June 2001 Mtg., Bd. Dec. 430; Amended by May 2003 Mtg., Bd. Dec. 426; November 2008 Mtg., Bd. Dec. 113; June 2010
Mtg., Bd. Dec. 260; May 2011 Mtg., Bd. Dec. 255; May 2014 Mtg., Bd. Dec. 166; October 2014 Mtg., Bd. Dec. 98; September 2016
Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.16. Performance Measurement Standards
The following performance measurement standards should be followed over an annualized
three-to five-year period, on a net-of-fee basis:
Cash
Exceed the rate of return of 30-day T-bills.

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U.S. Equity Performance Measurement Standards
All Cap Growth Equity• exceed the rate of return of the Russell 3000 Growth Index over a full market cycle• rank in the upper 50 percent of the consultant’s all cap growth equity manager universe
All Cap Value Equity• exceed the rate of return of the Russell 3000 Value Index over a full market cycle• rank in the upper 50 percent of the consultant’s all cap value equity manager universe
S/Mid Cap Core Equity• exceed the rate of return of the Russell 2000 Index over a full market cycle• rank in the upper 50 percent of the consultant’s small cap core equity manager universe
Non-U.S. Equity Performance Measurement Standards••

exceed the rate of return of the MSCI ACWI IMI ex-U.S. Index over a full market cycle
rank in the upper half of the consultant’s non-U.S. equity manager universe

Global Equity Performance Measurement Standards••

exceed the rate of return of the MSCI ACWI IMI Index over a full market cycle
rank in the upper half of the consultant’s global equity manager universe

Emerging Markets Performance Measurement Standards••

exceed the rate of return of the MSCI Emerging Markets Small Cap Index over a fullmarket cycle
rank in the upper half of the consultant’s emerging market equity manager universe

Fixed Income Performance Measurement Standards
Core Bonds• provide a return that ranges between, but may exceed, Treasury Bills and the Barclays
Capital Aggregate Bond Index over a full market cycle• rank in the upper third of the consultant’s intermediate core fixed income manager
universe
Non-Core Bonds• exceed the rate of return of the customized benchmark* over a full market cycle* 50% Barclays Capital Aggregate / 25% JP Morgan EMBI + / 25% Barclays Capital
HY -2% Issuer Cap• rank in the upper third of the consultant’s core fixed income manager universe
Hedge Fund Performance Measurement Standards•

exceed the rate of return of the Credit Suisse Hedge Fund Index over a full market cycle

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Real Asset Fund Performance Measurement Standards
PIMCO All Asset Fund
• exceed the rate of return of the customized benchmark* over a full market cycle* 40% BC Agg / 30% BC US TIPS / 10% S&P 500 / 10% BC HY / 10% JPM EMBI+• rank in the upper 50 percent of the consultant’s real assets equity manager universe
Global Balanced Asset Allocation Fund Performance Measurement Standards
GMO Global Balanced Asset Allocation• exceed the rate of return of the customized benchmark* over a full market cycle* 65% MSCI ACWI / 35% BC Aggregate.
BlackRock Global Asset Allocation• exceed the rate of return of the customized benchmark* over a full market cycle*60% MSCI World / 40% CITI WGBI (September 2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260; January 2012 Mtg., Bd. Dec. 158; October 2014 Mtg., Bd. Dec. 98; Amended by September
2016 Mtg., Bd. Dec. 21

70.010.17. Investment Preferences for Direct Hedge Fund Portfolio
Goals and Objectives
The goals of the hedge fund assets are
1. Diversify risk exposures in the overall General Fund portfolio
2. Dampen the volatility of the overall General Fund portfolio
3. Achieve attractive long-term risk-adjusted return in a variety of capital market conditions
Delegation of Responsibilities
The investment consultant has discretion to select the allocation exposure, set strategic
targets and hire and terminate investment managers within the preferences defined herein.
The investment consultant will communicate to the Investment Committee and generalsecretary its decisions as soon as practicable.
Investment Guidelines
1. The hedge fund allocation shall be invested in a broad range of direct investment
strategies including, but not limited to equity-linked, credit-linked, event driven, multistrategy and macro strategies among others. Investments will be made via commingled
vehicles. The investment consultant will only invest in direct strategies that areconsistent with the intent of these preferences.
2. The allocation to each strategy will be reviewed at least annually with the Investment
Committee, with periodic changes being implemented by the investment consultant.
Any changes or modifications made to the allocation, exposure, target or ranges shallbe communicated with the general secretary and the Investment Committee as soon aspracticable.

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3. All strategies shall be reviewed within the portfolio context. This is meant to ensurethat redundancy and overlap of exposures are limited.
4. No aggregate investment with any direct hedge fund manager can represent more than
5% of the General Fund. Additionally, manager exposure shall be limited to no morethan 25% of the total hedge fund allocation.
5. Certain strategies may have an initial lock-up on investments of one to three years. In
building and maintaining the allocation, the investment consultant shall strive to limit
lock-ups where possible.
6. All investments must have a mechanism for liquidity/exit. Minimum acceptable
standards may include quarterly distributions or fees for early redemptions. In certain
cases, this liquidity may be available once a lock-up period has ended. (September
2016 Mtg., Bd. Dec. 21)
Source: October 2014 Mtg., Bd. Dec. 98; Amended by September 2016 Mtg., Bd. Dec. 21

70.010.18. Rotary International General Fund Investment Guidelines For Cash
Scope
These investment guidelines extend the Statements of Investment Policy for the RotaryInternational General Fund (the Fund) and apply specifically to Rotary International’sunrestricted and restricted cash.
Distinction of Responsibilities
Treasury and Investment Services will oversee the investments in accordance with theseguidelines.
Maturities
1. As the assets in this fund represent the temporary investment of operating funds ofRotary International, a substantial portion of the portfolio will consist of overnight andother very short-term investments.
2. A maximum of 25% of the portfolio may be invested in securities or instruments whichhave a maturity date exceeding 181 days from the date of purchase.
3. A minimum of 5% of the portfolio should be available each business day. This may besatisfied by maturities or demand features.
4. The weighted average maturity of the portfolio will be limited to 90 days.
5. Floating rate instruments and variable rate instruments must have interest rate resets or
potential reset frequencies of 90 days or less, and an expected final maturity or
weighted average life not exceeding 18 months from the date of purchase.

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6. The maturity of a security or instrument shall mean the date when final payment is due.
Instruments, which have a variable/floating rate of interest, shall be deemed to have amaturity equal to the period remaining until the next readjustment of the interest rateor the period until the principal amount can be recovered through demand.
Diversification Requirements
1. Safety of principal, liquidity and marketability should be prime considerations in theselection of individual securities.
2. The total holdings of any one issue may not exceed 10% of the market value of theportfolio, with the following exceptions:a) Sovereign debt issues of AAA/Aaa rated countries and agencies thereof;b) Diversified money market funds;c) Savings accounts at Rotary International’s operating banks;d) Fixed term deposits at Rotary International’s operating banks.
3. With the exception of sovereign debt issues of AAA/Aaa rated countries and agencies
thereof, total holdings of any one industry may not exceed 25% of the market value ofthe portfolio.
4. All diversification requirements apply at the time of purchase.
Investment Criteria
1. Sovereign debt issues of AAA/Aaa rated countries or agencies thereof.
2. Savings accounts, bankers’ acceptances, fixed term deposits offered by the bank where
the funds are on deposit.
3. With respect to commercial paper and other short-term obligations, investments andreinvestments shall be limited to obligations rated (or issued by an issuer that has been
rated) at the time of purchase in a “Tier One” ratings category by the nationallyrecognized statistical rating organizations (“NRSROs”) followed by the credit
committee of the bank where the funds are on deposit.
4. With respect to bonds and other long-term obligations, investment and reinvestment
shall be limited to obligations rated at the time of purchase in one of the three highest
ratings by the NRSROs followed by the credit committee of the bank where the funds
are on deposit.
5. Repurchase agreements 100% collateralized with direct sovereign debt securities of
AAA/Aaa rated countries.
6. Money market funds adhering to the quality guideline described above.

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Note that if a security held in the fund is downgraded to a quality not permitted herein after
purchase, the fund may continue to hold the security if Treasury and Investment Services
reasonably believes that the security will mature at par value. (October 2013 Mtg., Bd.
Dec. 30)
Source: June 2010 Mtg., Bd. Dec. 260; Amended by October 2013 Mtg., Bd. Dec. 30

70.010.19. Policy for Investment Consultant Evaluation
A formal written evaluation of Rotary’s investment consultant will be conducted every five
years, unless circumstances dictate the need for a more frequent evaluation. Suchcircumstances include (but are not limited to) arising conflicts of interest, consultant
staffing instability or failure to meet Rotary’s changing needs. The consultant will be
evaluated based on the
1. Value added through the consultant’s recommendations on
Asset allocation. Specifically, to what extent did the consultant’s recommendations on
asset allocation strategies maximize investment return while minimizing risk. This
criterion will be evaluated by comparing the benchmark returns and standard deviationsof those returns of each fund (Annual Fund, Endowment Fund, PolioPlus Fund, RotaryFoundation (Canada), General Fund, Retirement Fund) at the inception of therelationship to the benchmark returns and standard deviations of those returns of eachfund as recommended by the consultant.
Investment managers. Specifically, to what extent did each fund outperform theirstated benchmarks over a full market cycle.
Investment policy and manager guidelines. Specifically, to what extent did the policies
and guidelines recommended by the consultant stipulate appropriate levels of authority,controls, and reporting, such that the Trustees and Directors were able to fulfill theirfiduciary duties with respect to the funds.
Investment manager terminations. Specifically, to what extent did the investment
consultant evaluate current investment managers in a timely manner and recommend
termination as needed.
2. Quality and accuracy of quarterly investment reports, including performancemeasurement.
3. Ability to provide specialized studies and reports on specific investment matters.
4. Stability, depth and competency of the firm as well as the individuals staff interacts
with on a daily basis.
5. Ability to work and communicate with staff and various committees, as well as
responsiveness of the investment consultant.
6. Minimal, if any, conflicts of interest.
7. Experience in working with organizations similar to Rotary.
8. Peer ratings as published in industry periodicals, or otherwise provided by researchorganizations.
9. Fee structure.
10. Initiative in bringing forward new ideas and keeping Rotary informed of trends inendowment and foundation investment management.

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Proposals from other investment consulting firms will be solicited once every ten years toensure services provided by consultant are competitive in scope and price. The firm
retained as Rotary’s investment consultant will be granted a five-year contract. (October
2014 Mtg., Bd. Dec. 98)
Source: June 2010 Mtg., Bd. Dec. 260; October 2014 Mtg., Bd. Dec. 98

70.020. RI Reserve Policy
The RI reserve shall be developed annually by the RI Board as part of the budget process. It shallbe based on current industry standards and link relevant organizational risks to the organization’s
operations and activities. (October 2019 Mtg., Bd. Dec. 29)
Source: June 2002 Mtg., Bd. Dec. 302; November 2002 Mtg., Bd. Dec. 183. Amended by May 2003 Mtg., Bd. Dec. 325; November 2004 Mtg.,
Bd. Dec. 155; June 2008 Mtg., Bd. Dec. 290; June 2013 Mtg., Bd. Dec. 196; October 2019 Mtg., Bd. Dec. 29

70.030. Foreign Currency Management Policy
Rotary adopts a foreign currency management policy to maximize the effectiveness of global cash
management practices by reducing the impact of volatility in foreign exchange rates on Rotary’s
operating cash flows and to protect the forecasted value of anticipated currency exposures while
minimizing the cost associated with implementing currency hedges. Rotary will not hedge for
speculative purposes.
The general secretary, through delegation to the chief financial officer, will establish internal
foreign currency management procedures in accordance with this policy. The Finance Committee
will be responsible for reviewing the procedures from time to time as deemed necessary. (June2017 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 395; June 2017 Mtg., Bd. Dec. 196

70.040. Restricted Currencies
It is the policy of RI to minimize funds in countries where the transfer and investment of RI funds
are restricted. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1985 Mtg., Bd. Dec. 112; February-March 1987 Mtg., Bd. Dec. 315

70.040.1. Protection of Deposits in Restricted Currency Countries
The general secretary should take appropriate action to protect the US$ value of deposits
in restricted currency countries. The general secretary shall expedite the transfer ofrestricted funds to RI's World Headquarters, and in the interim, utilize the funds for local
expenditures wherever possible. (June 1998 Mtg., Bd. Dec. 348)
Source: January-February 1989 Mtg., Bd. Dec. 265

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70.040.2. TRF’s Use of RI Restricted Funds
RI restricted funds shall be used for Foundation programs in restricted currency countries.
In such cases, RI shall receive US$ credit for the use of such funds. (June 1998 Mtg., Bd.
Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 314

Cross References
58.070.2. Payment for International Assembly Attendance in Restricted Currency Countries

70.050. Budgeted Investment Earnings and Investment Earnings Reserve
The investment rate of return assumption used for the budget and five-year financial forecast will
be determined annually based on the status of the investment earnings reserve and current financial
market conditions. The RI Board has established an investment earnings reserve. If in any year
investment earnings are less than budgeted investment earnings, any shortfall will be funded fromthe investment earnings reserve fund as a transfer of Board-designated funds. If in any year
investment earnings are greater than the budgeted investment earnings, that excess will betransferred to the investment earnings reserve fund, subject to a maximum reserve of US$12
million. Any transfer from the investment earnings reserve is to provide for any shortfall ininvestment earnings and is not for the use of additional general operating expenses. (June 2009
Mtg., Bd. Dec. 271)
Source: June 2002 Mtg., Bd. Dec. 302; June 2004 Mtg., Bd. Dec. 298; Amended by November 2004 Mtg., Bd. Dec. 58; November 2007 Mtg.,
Bd. Dec. 121; June 2009 Mtg., Bd. Dec. 271

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Article 71. Revenues
71.010. Per Capita and Prorated Dues
71.020. Licensing
71.030. Publications

71.010. Per Capita and Prorated Dues
There is no exception to the constitutional requirement for uniform per capita dues. Per capita andprorated dues will be invoiced based on the US Dollar amounts and converted into local currency
where appropriate. Rotary International per capita and prorated dues are nonrefundable. (June2020 Mtg., Bd. Dec. 190)
Source: April 1991 Mtg., Bd. Dec. 315; Amended by April 2020 Mtg., Bd. Dec. 150; June 2020 Mtg., Bd. Dec. 190

71.010.1. Standardized Membership Reporting and Billing
There shall be standardized reporting requirements for all RI International Offices and
RIBI. The general secretary shall implement standardized membership reporting andbilling for semiannual dues for all Rotary clubs. (February 1999 Mtg., Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 130

71.010.2. Revisions to Club Membership Lists
Clubs are required to report their new and terminated members to RI within thirty (30) days.
Clubs are obligated to fulfill the entire financial responsibility of its new members, which
includes the full amount of any pro-rata dues and all semiannual dues payments that fallwithin 180 days of a Rotarian’s admittance date. The general secretary will accept
membership updates via paper or electronic means and will deem the act of submitting
membership updates as certifying the current club membership list. The general secretary
will deem the membership list in its database as of 1 July and 1 January as the certified
membership list. (January 2014 Mtg., Bd. Dec. 96)
Source: November 2007 Mtg., Bd. Dec. 97; Amended by January 2014 Mtg., Bd. Dec. 96

Cross References
9.020. Clubs in Arrears to RI

71.020. Licensing(See also Article 35 “Licensing”)
71.020.1. Licensee Royalties
The Board strongly supports the protection of the Rotary name and emblem fromunauthorized commercial use. The general secretary is requested to take whatever steps
are necessary to ensure continual compliance with RI's licensing agreements, which assure
the maximum receipt of revenues to RI. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1990 Mtg., Bd. Dec. 194

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71.020.2. Review of Policy on Royalties from Sale of RI-Emblem Merchandise
The general secretary will establish and monitor annual licensing targets and budgets, andmake regular reports to the Board on progress in this area. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 93, pt. 1e; November 1996 Mtg., Bd. Dec. 69

71.020.3. Royalties on Rotary Emblem Merchandise to the PolioPlus FundAny royalty fees received by Rotary International for the sale of items that promote the
PolioPlus campaign will be transferred to the Foundation’s PolioPlus Fund. (June 1998
Mtg., Bd. Dec. 348)
Source: June 1987 Mtg., Bd. Dec. 49

71.020.4. Royalties on Rotary Emblem Merchandise to The Rotary Foundation Annual
Fund
Any royalty fees received by Rotary International for the sale of items under the Type 4C
license will be transferred to the Foundation’s Annual Fund. (February 2007 Mtg., Bd.
Dec. 157)
Source: February 2007 Mtg., Bd. Dec. 157

Cross References
35.020. Granting of an RI License
71.030. Publications
71.030.1. Rates for Advertising in Rotary Magazine
The Board shall approve the advertising rates for Rotary magazine. (June 1998 Mtg., Bd.
Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 108

Cross References
51.010.5. Official Magazine Advertising PolicyRotary Code of Policies
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Article 72. Risk Management and Insurance
72.010. Risk Management
72.020. Liability Coverage for RI Directors and Officers
72.030. Indemnification of Staff
72.040. RI Travel Medical
72.050. RI Meetings and Programs
72.060. Club and District Liability Insurance

72.010. Risk Management
72.010.1. Risk Management Guidelines for Rotary Institutes
1. Before entering into any contracts or other formal agreements to secure meeting
accommodations and services, the convener should have legal or insurance counsel review
any sections referring to indemnification and liability for injury or damage to the persons
and property of others.
2. Any requests from a venue or service provider to provide indemnity from RI for ouracts should be carefully reviewed. One concern is RI’s responsibility for physical damage
to buildings at the venue due to negligence on the part of RI or an institute participant. RI’s
liability could potentially result in a multi-million dollar expense if not addressed. If
possible, RI’s responsibility for such damage should be limited in the contract to an amount
not greater than $5 million and the venue’s insurer should agree to provide a waiver of theirsubrogation rights. This is not unreasonable given that RI is paying a fee for use of thevenue and this fee indirectly funds the cost of their insurance.
3. Service providers should be required to provide evidence of the insurance coverage they
maintain and, ideally, this requirement should be specified in any contracts with them. This
practice is commonplace in the USA and is becoming more widely used outside the USA in
recent years.
4. Another potential source of catastrophic risk exposure is the area of transportation.
Whenever possible, institute organizers should have participants purchase transportation
services directly from the providers. If this is not possible for a particular institute, ensure that
there are formal contracts in place for all transportation service providers that include anindemnity provision and insurance requirements. In addition, insurance certificates should berequested and carefully reviewed.
5. Institute organizers should carefully review any required rules or operating procedures thatare required by venue management. These rules will often provide information on laws in the
country which may be pertinent to institute participants or may be a great resource for “bestpractices” in that particular facility for safety and risk management. It is in the best interestsof Rotary for institute organizers to understand the venue’s rules and ensure that ourorganization does not introduce hazards in the course of our event. It should also be noted thatvenues may be able to assess fines or other penalties to organizations violating theirrequirements.

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6. In the event that the institute plans to pay the expenses of institute speakers or otherparticipants residing outside the host country, the issue of travel medical and accident
insurance should be addressed. Many standard medical insurance plans do not fully
respond to costs incurred outside one’s home country, and it is rare for any plan to include
medical evacuation and repatriation benefits. Evacuations can involve the need for medical
while in transit and private aircraft or other specialized equipment, which may cost tens of
thousands of dollars. (June 2002 Mtg., Bd. Dec. 273)
Source: June 1997 Mtg., Bd. Dec. 329; Amended by June 2002 Mtg., Bd. Dec. 273

72.010.2. Risk Management for Travel Operations
Whenever general officers, incoming general officers and senior staff personnel of RI
travel as a group, by air or ground transportation, they shall travel in more than one group,
each group to be transported separately. The president and general secretary are authorized
to approve exceptions to this policy as appropriate after consideration of the risks involved
to the organization. (June 1998 Mtg., Bd. Dec. 348)
Source: July 1978 Mtg., Bd. Dec. 10. Affirmed by November 1997 Mtg., Bd. Dec. 191

72.020. Liability Coverage for RI Directors and Officers
The general secretary shall obtain liability insurance for general officers of RI. (June 2007 Mtg.,
Bd. Dec. 226)
Source: March 1983 Mtg., Bd. Dec. 222

Cross Reference
28.110. Indemnification of RI Directors and Officers
72.030. Indemnification of Staff
Rotary International shall indemnify all of its present and former staff for all acts taken under the
direction of the board of directors of Rotary International or the trustees of The Rotary Foundation,or, otherwise, for any acts or decisions made in good faith and in a manner they reasonably believe
to be in, or not opposed to, the best interests of Rotary International or The Rotary Foundation,
while performing services for Rotary International or The Rotary Foundation to the full extent
permitted by the Illinois General Not for Profit Corporation Act of 1986, or any successor
legislation adopted by the State of Illinois. (October 2019 Mtg., Bd. Dec. 28)
Source: October 2019 Mtg., Bd. Dec. 28

72.040. RI Travel Medical
72.040.1. Travel-Related Insurance Funded by RI
The Board has outlined RI’s strategy for travel accident insurance available to RI travelers.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg. Bd. Dec. 191

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72.040.2. International Assembly Travel Medical Insurance
RI shall obtain travel medical insurance coverage for those official participants in theInternational Assembly not otherwise insured by RI, The Rotary Foundation or RIBI.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 112

72.040.3. Travel Medical Insurance for RI Directors
The general secretary is authorized to obtain travel medical insurance for directors andtheir partners when their travel is funded by RI. (January 2020 Mtg., Bd. Dec. 85)
Source: May 1991 Mtg., Bd. Dec. 382; Amended by January 2020 Mtg., Bd. Dec. 85

72.040.4. Payment of Travel Medical Insurance for Past RI Presidents
RI will provide travel medical insurance coverage for past presidents of RI who are notcurrent Trustees of The Rotary Foundation, similar to coverage provided for directors andincoming directors, when past presidents are traveling on Rotary business at RI expense.
(June 1998 Mtg., Bd. Dec. 348)
Source: June 1997 Mtg., Bd. Dec. 402

72.050. RI Meetings and Programs
72.050.1. Special Events Insurance
RI shall purchase a separate Special Events Insurance policy to provide liability coveragefor major meetings held by RI. General liability insurance coverage shall be provided for
all future convention Host Organizations for their activities and events during the time of
the conventions, subject to the terms and conditions of a Special Events insurance policy,
under the condition that RI has the opportunity to review and approve all contracts executedby the Host Organizations and that full cooperation will be provided in submitting detailed
underwriting information to RI and its carriers. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 163

72.050.2. Insurance for Rotary Institutes
Rotary International provides adequate liability insurance coverage for each institute, under
the condition that RI has the opportunity to review and approve all contracts executed by
the convener or his or her delegate, and that full cooperation will be provided in submitting
detailed underwriting information to RI and its insurance carriers on a timely basis. (June1998 Mtg., Bd. Dec. 348)
Source: March 1997 Mtg., Bd. Dec. 202

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72.060. Club and District Liability Insurance
72.060.1. Maintenance of Liability Insurance
Each club shall maintain liability insurance for its activities as appropriate for its
geographic region. (November 2000 Mtg., Bd. Dec. 178)
Source: November 2000 Mtg., Bd. Dec. 178

72.060.2. Mandatory Participation in Liability Insurance Program for Clubs in the U.S.
1) RI will maintain a policy of general liability and directors and officers/employment
practices liability insurance, with limits deemed appropriate by the general secretary,
protecting RI and clubs and districts located in the U.S. and its territories andpossessions. Each club in these regions must participate in the program.
2) The general secretary shall have authority to negotiate participation in the program oneither a primary or an excess basis with clubs that have unique insurance risks,
including but not limited to clubs that possess all of the following risks:• Permanent, full-time employees;• Ownership of real property with substantial acreage;• Services provided to persons with physical and mental disabilities on this real
property.
3) Each club covered by this policy will be billed annually an amount sufficient to pay forthe insurance coverage and related administrative expenses. The amount billed eachclub will be based on membership statistics stated in the semiannual club invoices. The
general secretary may vary the amount billed to clubs in different areas within theseregions based on independent actuarial studies.
4) The general secretary will develop appropriate policies and procedures for implementing
and administering the policy, including mechanisms for communicating with clubs anddistricts regarding their participation. (January 2015 Mtg., Bd. Dec. 117)
Source: November 2000 Mtg., Bd. Dec. 178; November 2002 Mtg., Bd. Dec. 178. Amended by February 2001 Mtg., Bd. Dec. 282;
November 2009 Mtg., Bd. Dec. 99; January 2015 Mtg., Bd. Dec. 117

Cross References
41.010. Travel Insurance for Interactors
41.050.4. Rotary Youth Exchange General Liability Insurance
41.050.12. Travel Insurance for Rotary Youth Exchange Students
End of Rotary Code of Policies
January 2022

Rotary Code of Policies
January 2022

Index-1A

convention, 377
directors-nominee, 137
banking procedures, 415
Board of Directors, RI. See also directors, RI,
143–66appeal of Board action, 144, 159–61
board meetings preceding COL, 154committees of, 148, 154, 191
Council on Legislation, participation in, 396
decisions, effective date of, 156
election procedure, 148–52
electronic voting, 155
executive committee, 188–91
expenses, 434–41
general secretary authority to act on behalf of,
204–14governance training, 152
indemnification, 165
job description, 156
liaisons to committees, 187–88
meetings, 153–56
meetings, liaison Trustee at, 121
meetings, parliamentary procedures for, 154
minutes of meetings, 156
minutes of meetings, confidentiality of, 338
minutes of meetings, distribution of, 338
orientation, 152
performance goals, 112
policies relating to, 143–48
president to act on behalf of, 136–37
relationship to governors, 161
relationship to trustees, 121selection of general secretary, 202
staff support, 155
travel and appearances, 432
books by Rotary senior leaders, 251
budget, RI
authority to exceed, 426
budget review process, 425–26
impact of Board items, 426
preparation, 425, 426
revision of appropriations, 209

abuse and harassment prevention, 12
additionally-supported districts, 60
advance committee meetings, 176
advertising. See official magazine
affinity credit card program
guidelines for, 254
policy on, 254
use of by senior leaders, 441
use of Rotary Marks on, 254
aide to the president, 135
aides to RI officers, 179–81
alumni, 278, 282
awards, 324–26
guests at Rotary club meetings, 26
membership in Rotary clubs, 19
alumni association of the year award, 325–26
alumni global service award, 324–25
alumni, Youth Exchange, 303
annual fund, 42
annual report, district finances, 66
annual report, RI, 414
payments to officers, 441
annual theme, 135, 139, 242
anthem, Rotary, 113
appeal of board action, 144, 159–61
arbitration guidelines, 120–21, 211
archives, RI, 362
assemblyinternational. See international assembly
assembly, club, 25
attendance at club meetings
reporting, 25
Audit Committee, RI, 194
auditsindependent auditor, 422–24
internal audit system, 417–21
audits and budgets
fiscal agents, 415
Avenues of Service Award, 321awardsstaff award, 218
awards, RI, 319–28, See also specific award
nameBbadgesclassification on, 369
to indicate position on, 228balloting proceduresCcash management, 454–57
charter
auditing services, 417–21
charter fee, 82
chief financial officer
responsibilities, 426
review of board agenda items, 426

Rotary Code of Policies
August 2021
circularization, 44–46
club and district directories, 46
clubs, Rotary, 44
global networking groups, 45
International Assembly, at, 392
international service projects, 46
multidistrict activities, 44
telemarketing, 45
use of member data, 46
classification
on badges, 369
principles, 18
retired persons, 18
club invoices
payment of, 204
Club Leadership Development Seminar, 34
Club Leadership Plan, 8–9
clubs, assembly, 25
clubs, Interact, 284–88
certification of, 288
emblem, 243
financing, 286
insurance, 287
marks, 243
multidistrict meetings, 287
clubs, Rotaract, 47–56
district meetings and activities, 51–55
emblem, 243
finances, 50
INTEROTA, 55
leadership training, 55–56
marks, 50, 243
membership in, 47
RI convention, 377
sponsorship, 48
suspension and termination, 49
clubs, Rotaryamendments to club constitution, 205, 206
arrears, 36–37
association outside of RI, 9
attendance. See attendance at club meetings
autonomy, 27
bylaws, 9circularization. See circularizationclub leadership plan, 8–9
club training plan, 34
constitution, 9delegate to International Convention, 35, 382
disputes, 43
dues. See per capita dues
emblem, use of, 235
events involving weapons, 12
failure to function, 5

Index-2

family and partners, 23
finances, 35–38
former Rotarians, 23
fundraising, 38
general secretary authority to act on behalf of
RI Board, 204–6
guns, weapons, armaments, 253, 265
incorporation, 10–11, 205
insurance, 464–65
joint meetings with other service clubs, 26
joint projects, 330
law, compliance with, 11
leadership development seminar, 34
locality, 17, 205
meetings. See meetings, R.C.
membership. See membership in R.C.
membership in RI, 5–9
membership lists, 46, 82, 206, 267, 333, 460
membership monthly reporting, 20
mergers, 206
minimum standards, 7
name, 17, 205, 241
new club, 81
new clubs. See new clubs
officers, 41–43
pilot projects, 15
politics, 11
pre-1922, 9
president, 41, 42, See also president, R.C.
president-elect, 42
programs, 27–34
projects in non-Rotary countries, 334
public relations, 38–40
reinstatement, 37, 204
resignation of, 7
review of legislation or resolutions, 394
secretary, 42service projects, development of, 329
speakers, 25
suspension, 37, 204, 207
termination, 36–37, 204
training, 33
translation of name, 337
Clubs, Rotary, 5–46
code of conduct
Rotarian, 29
Rotary, 125
Code of Ethics
directors, RI, 163–65
governors, 85
Code of Policies, Rotary, 1–4, 339
committees, district, 65–78
community service, 70

Rotary Code of Policies
August 2021
international service, 73
rules and procedures committee, 78
youth exchange, 74, 77
committees, RI, 182–200, See also specificcommittee namead hoc, 183
advance meetings, 176
advisory role, 182
appointments, 185–87
Board, 191
executive committee, 188–91
finances of, 200
honorary members as members of, 187
liaison directors, 187–88
meetings, 183–84
reports, 200
scheduling, 132, 184
special, 183
standing, 182
types, 182
communications, 335–63
Internet and electronic communications, 357–
60
official notices, 338
videos, 357
community service
district committee, 70
Community Service, 29–33
promotion, 35
statement on, 1923, 29
statement on, 1992, 32
conflict of interest policy, directors, 162–63
constitutional documents
deadlines in, 222
definition, 2
mailing of, 338, 402
translation of, 336
contracts, 416
assembly, 386
convention, 367
employment, 217
execution, 201
general secretary, 202
RITS, 430
sponsorship, 230
convener
director nominating committee expenses, 149
Rotary institute, 410, 437
Convention, 364–83
affiliate events, 378
attendance, 368
attendance by RIBI officers, 274
breakout sessions, 377

Index-3

committee, 371–72
contracts, 367
Convention Proceedings, 382
exhibit space, 379
exhibitors, 369
expenses, 375
fellowship activities, 378
finances, 373–76
general secretary, role of, 382
guidelines, 365
host organization, 364–65
housing, 370–71
insurance, 464
interpretation, 378
introductions, 380logo, 383
materials language support, 380
official participants, 368, 381
paid participants, 374
partners of official participants, role of, 381
past officers reunion meeting, 403
payment of family travel for RI president andpresident-elect, 141
plenary sessions, 376
post-convention activities, 382
preconvention registration fees, 370
proceedings, 376–81
public relations, 373
purpose, 364
regional magazine editors, 369
registration fees, 368, 369, 379
registration guidelines, 368
reserved seating, 380
reunion meeting, past officers, 403
Rotaract, 377
sergeants-at-arms, 371
site selection, 366–67
sponsors, 383
The Rotary Foundation workshop, 377
treasurer's report to, 178
cooperation with other organizations, 270–73
United Nations, 268–70
core values, RI, 112
Council of Europe, 271
Council on Legislation, 393–402
advisory committee, 395
date and time, 393
facilities, 393
fellowship activities, 398
finances, 399–401
guidelines, 393
language support, 398
legislation, 393–96

Rotary Code of Policies
August 2021
members-at-large, 397
officers, 396
participants, 396
post-council activities, 401, 402
pre-council workshop, 398
proceedings and functions, 398–99
proposed legislation, 207
representatives, 207, 397
rules of procedure, 398
sergeants-at-arms, 397
similar legislation or resolutions, 396
site selection, 393
statements of support and opposition, 395
support staff, 401
technical legislation, 396
trainer, 396
Council on Resolutions, 393–402
proceedings and functions, 399
credit cards. See also affinity credit card
program
RI corporate credit cards, 440

Ddirectors, RI. See also Board of Directors, RI
Code of Ethics, 163–65
conflicts of interest, 162–63
election of, 148–52
expenses, 434–41
indemnification, 165
partner training, 161
directors-elect, RI
orientation, 152
directors-nominee
selection of, 148–52
disputes
election complaint procedures, 116–19
mediation and arbitration guidelines, 120–21
district conference, 94–98
attendance, 92
joint, 98
president's representative, 96–98, 135
program, 95
requirements, 95role of governor, 96
District Leadership Plan, 63–78
district meetings
location, 95
District Membership Seminar. See District
Vibrant Club Workshop
district team training seminar, 103–4
district training assembly, 98–100
District Vibrant Club Workshop, 104–5
districting procedures, 59–60

Index-4

districts, 57–80
additionally-supported, 60
adjustments by RI board, 58
authority to act, 57
committees, 65–78
Community Service activities, 33
conferences. See district conference
districting procedures, 59–60
elections, 78–79
extension. See extension
general secretary authority to act on behalf ofBoard, 208
governor's funding, 432–33
incorporation, 60–63, 208
meetings, 95–105
multidistrict PETS, 102
name, 241
officers, 85–94
protocol at district meetings, 98
purpose, 57
records, 80
representative to Council on Legislation, 397
seminars, 104
size, 57
training assemblies, 98–100
diversity, equity, and inclusion (DEI)
commitment to, 124
documents, deadlines for receipt of, 222

Eelection guidelines and campaigning, 115–19
campaigning, canvassing and electioneering,
115–16complaint procedures, 116–19
disqualification of candidate by RI president,
136
district, 78–79
nominating committee for director, 137, 148–
52
president of RI, for, 127–32
voluntary system of rotation, district-level, 79
voting strength, 79
electronic communications, 357–60
emblem, RI. See name and emblem
emphases, monthly. See special observances
Executive Committee of RI, 188–91
appointment of members, 137, 188
general counsel report to, 191
internal audit manager, report to, 191
petitions to the board, 189
terms of reference, 189
expenses, RI. See finances, RI
extension, 81

Rotary Code of Policies
August 2021
admission of clubs, general secretary
authority, 206
advisors, 83, 84
district governor’s responsibility, 81
financial support, 84
isolated communities, to, 84
new club adviser, 81
non-districted clubs, 83
non-Rotary countries and geographical areas,
to, 83F
family members of Rotarians
club involvement, 23
Fellowships. See Rotary Fellowships
Finance Committee, RI, 191–92
incoming members, attendance at meetingsof, 192
meetings, 192
president-elect, attendance at meetings of,
192
responsibilities, 191
finances, RI, 414–65
allocation to TRF, 416
annual report, 414
audited statements, 414
audits. See auditsbanking procedures, 415
budgets. See budgets, RI
capital expenditures, 427, 428
cash management, 454–57
change of currency, 210
committee finances, 200
contracts, 416
disbursements, 429
exchange rates, 415
expense statements, 429
expenses and reimbursements, 428–43
expenses for liaison directors, 188
fiscal agents, 209, 459
general fund, 444–58
general secretary authority to act on behalf ofBoard, 209–10
governors' expenses. See governor
International Assembly, 389
International Convention, 373, 374, 375
International Institute, 404
investments, 443–59
licensing revenues, 460–61
management policy, 416
meal expenses, 431
officers’ expenses, 209, 434–42
partner travel reimbursement, 431

Index-5

Paul P. Harris Memorial Building, 442
per capita dues. See per capita duespresident, 140
publications revenue, 461
reimbursements, 443
resolutions on financial accounts andservices, 415
restricted currencies, 458–59
standardized reporting requirements, 460
travel expenses, 429–32
financial statementfrom Rotary entity, 333
fiscal agents, RI, 209, 459
former Rotarians, 23
groups of, 272–73
name and emblem, use by, 238
Foundation Month, 344
Four-Way Test, 243
funding for governors, 210
fundraisingclubs, 37–38
emblem, use of for, 250
general secretary authority, 206

Ggeneral counsel, 191, 220
general fund, 444–58
investment policy, 444–58
reserve policy, 458
general officers, RI
definition, 2
expenses, 434–41
general secretary, RI, 201–215
authority to act for Board, 204–14
budget preparation, 425
compensation, 219
convention, role of, 382
delegation of duties to senior managers, 210
execution of legal documents, 201
licensing matters, 248–49
partner travel, 140
performance review by executive committee,
189
policy formation, 201role at international assembly, 386
Secretariat, supervision of, 201
selection, 202
tenure, 202
termination, 202
translations, approval of, 212, 336
global networking groups, 275, 307–18
circularization policy, 45
fellowships, 307–10

Rotary Code of Policies
August 2021
incorporation of, 213, 317–18
name changes, 214
Rotarian action groups, 310–17
governance training, 152
governor, 85–93
authority to act, 86
budget, 210, 432–33
club-level training, 86
code of ethics, 85
duties, 85–86
funding, 432–33
past, 93
qualifications, excuse from by president, 136
relationship with directors, 161
responsibilities, 85–86
role and responsibilities at district conference,
96
vacancies, 93, 136
governor-electattendance at district conference, 92
attendance at GETS, 90
attendance at International Assembly, 89
training, 88–92
vacancies, 93
governor-nominee
responsibilities, 86
selection, 86–88, 208
selection in new districts, 136
training, 89
governors-elect training seminars (GETS), 90,
89–92, 408
attendance, 90
evaluation, 92
partner training, 92
training team, 90
grow Rotary membership operational plan, 21–
22
guidelines for aides to RI officers, 179–81
guns, weapons, armaments, 265
licensing of, 253

Hhonorary membership in R.C., 187
host organization committee, Convention, RI,
364–65

I
incorporation
district, 60–63, 208
global networking groups, 213, 317–18
multidistrict activities, 103
Rotary club, 10–11, 205

Index-6Youth Exchange, 295
indemnification
RI officers, 165
staff, 463
information cards, 255
Inner Wheel, 271
institutes. See International Institute; Rotary
institutes
insurance, 462–65
club and district liability, 465
convention, 464
cost sharing ratio, 211
directors and officers, 463
host organizations, 464
Interact clubs, 287
meetings and programs, 464
RI staff, 218, 219
risk management, 462–63
Rotary institutes, 464
travel medical, 463, 464
Youth Exchange, 295
Interact. See clubs, Interact
Intercountry Committees, 107–10
internal audit manager, 190, 191, 220internal audit system, 417–21
International Assembly, 384–92
attendance, 89, 385, 387
attendance by RIBI officers, 274
children, 387
committee, 384
finances, 389, 391
first aid officer, 392
governor-elect sessions, 389
guidelines and standards, 384
interpretation, 388
introductions, 389
leadership roles, 386
moderator, 386
observers, 387, 392
official participants’ expenses, 389, 392
paid participants, 389
partners at, 386, 388
past officers reunion meeting, 403
president-elect, 392
program content, 388
publications, 389
registration fees, 392
responsibilities, 385
reunion meeting, past officers, 403role of general secretary, 386
scheduling, 384
sergeants-at-arms, 385, 391
training programs, 388

Rotary Code of Policies
August 2021
International Institute, 403–4
international offices, RI, 221–22
international service committee, 73
Internet policy, 357
INTEROTA, 55, 212
interpretation
Convention, 378
Council on Legislation, 398
International Assembly, 388
investments, 444–59
cash management, 454–57
fiscal agents, 459
general fund, 444–58
restricted currencies, 458–59

J
job description
RI president, 132–34

Llanguage. See also translation of Rotary
literature
official, 335
websites, 360
legal actionsuspension of club for, 207
termination of club for, 207
legal matters
contracts, 201
documents, 201
licensing, 245–55
name and emblem, 245–55
legislation, 393–96, See also Council on
Legislationclub review, 394
deadline for submitting, 394
financial impact, 394
non-districted clubs, 394
statements of support and opposition, 395
technical, 396
licensing of Rotary Marks, 245–55, See alsoname and emblem
accuracy of marks, 251
advertising and marketing limitations, 253
affinity credit cards, 254
alcoholic beverages, 253
alteration of RI emblem, 245
audits of licensees, 249
criteria, 248
enforcement, 249
fellowship merchandise, 251
general principles, 245

Index-7

granting a license, 247, 248
guns, 253
lapel pins, 245, 252
limitations on solicitations by non-licensees,
246
limitations on use of Rotary marks, 251
meetings, licensees at, 249
Paul Harris, 252
promotion of, 249
purchasing merchandise from licensed
suppliers, 250
revenues, 460–61
Rotary orchid, 252
Rotary tartan, 252
royalties, 247, 460–61
services, 253
software, 252
targets and budgets, 249
telephone cards, 254
termination of licensees, 249
types, 247
watches and clocks, 246
list of licensees, 246
listscharter membership, 82
club members, 206club membership, 20, 46, 267, 333, 460
logo
convention, RI, 383Mmagazine editors seminar, 350
magazine, RI. See official magazine
Manual of Procedure, 338
marketing policy, 347
marks, Rotary. See also name and emblem
mediation and arbitration guidelines, 120–21,
211
meetings
district, 94–105
meetings, R.C., 24–26
guests, 25–26
location, 24
programs, 24–25
Ramadan, suspension of meetings during, 205
speakers, 25
meetings, RI, 364–413
duties and obligations of funded attendees,
429
insurance for, 464
Meetings, RI
harassment-free environment, 122membership committee, 199

Rotary Code of Policies
August 2021
membership development, 20
membership in R.C., 18–19
alumni, 19classification principles, 18
diversification, 18
dual, 19letter of introduction, 19
membership card, 19monthly reporting, 20
personal only, 18
retired persons, 18
Rotaractors, 20
young persons, 20
membership in RI, 5–9
membership lists, 82, 206, 333
revisions to, 460
membership operational plan, grow Rotary, 21–22memo of club visits form, 5
mission, RI, 111
monthly observances. See special observancesmottos, RI, 244
multidistrict activities, 106–7
circularization, 44
incorporation, 103
multidistrict PETS guidelines, 102
multidistrict Youth Exchange, 303
general secretary authority, 213

Nname and emblem. See also licensing of Rotarymarks
accuracy of, 251affinity credit card program, 254
alteration of, 245
authorized use of emblem, 227
brand name, use as, 252
business cards, 228
clubs, use by, 235, 239, 241
commercialization, 230, 231
convention logo, 383
definition of Rotary Marks, 223–25
deviation from official emblem, 230
districts, use of, 235
emblem specifications, 226
event-specific use by Rotarians, 250
exceptions to guidelines for use of Rotaryname, 236
former Rotarians, use by, 238
foundations, use by club or district, 235
fundraising, use of emblem for, 250
Inner Wheel, 271
lapel pins, 252

Index-8license plates, on, 254
licensing, 245–55
logo, RI convention, 383
multidistrict activities, use in, 239
non-Rotary groups, use by, 238
officers, use by, 234, 235
other organizations, use by, 239
piracy, 246
political purposes, use for, 234
postal use, 255
program emblems, 229, 242–43
publications, use on, 233, 234, 241registration of, 225
regulations for use of Marks, 226
Rotarians, use of, 250–51
Rotary entities, use by, 228, 235
stationery, use of, 228
stationery, use on, 242
symbolic representations, 230
use by other organizations, 231
use of emblem, 226–33
use of name, 206, 234–41
use of name on buildings, 234
vehicle license plates, on, 254
websites, use on, 235
new club adviser
extension, 81
new club development. See also extension
new clubs, 81–83
charter fees, 82
charter members, 81
costs, 82
formation, 81
membership list, 82
name, 81
self-sufficiency, 84
sponsor club, 82
new generations service exchange, 288
new members
contributions to TRF, 21
involvement of, 21
nominating committee
director, 137, 148–52
president of RI, 127–32
non-districted clubs, 83
legislation and resolutions from, 394
notices
official, 338

O
officers, districts, 84–93
officers, R.C.
annual recognition, 41

Rotary Code of Policies
August 2021
rotation, 41
officers, RI
aides to, 179–81
definition, 2
expense statements, 209
past governors, 93
president-nominee, 177serving as Trustees, 121
use of Rotary Marks, 234, 235, 242
official colors, 228, 230, 235
official flag, 230
official language, 335
official magazine, 343–48
advertising content, 347
advertising policy, 344
advertising rates, 209
announcements in, 115
Foundation content, 344
goals, 343
gratis subscription, 348
name, 343
origin, 343
public relations function, 39
Rotary Canada as supplement to, 348
subscription price, 347
subscription requirements, 206
subscription requirements, report of
exceptions to, 354
supplement to, 348
official notices, 338
official participantsinternational assembly, 389
Operations Review Committee, RI, 192, 194
other organizations, 329–34
and R.C., 333
cooperation with, 270–73
endorsement of, 233
partnerships, 256–63

P
partner(s)board meetings, expenses at, 441
club involvement, 23
convention, role of, 381
governor's-elect, expenses of, 391
international assembly, 388
magazine subscription for, 348
meetings, training and attendance at, 161
official participants, role of, 381
payment of expenses in place of, 141, 176
pin for partner program facilitators, 388
president's representative, role of, 97
Rotary institutes, 406

Index-9training at GETS, 92
travel, 140
travel expense policy, 431
partnerships, 256–63
past governors, 93
past officers, RI
definition, 178
reunion meeting, 403
Paul Harris
licensing, 252
memorial building, 442
per capita dues, 460
annual budgeting for, 426
arrears, clubs in, 36–37
termination of clubs for non-payment, 36
performance goals, RI board, 112
petitions to the board, 189
pilot projects, 15
pin for partner program facilitators, 388
politics
club and RI, 11
RI, 113
use of Rotary name, 234
preconvention registration fees, 370
preserve planet earth, 33
president, R.C.
duties, 42
qualifications, 41
president, RI, 127–42
activities, 135–39
advisory committee, 142
aide, 135
annual goals, 139appointments, 138
as representative of RI, 135
authority to act on behalf of Board, 136–37
chair of RI meetings, 136convention committees, 138
declaration by candidates, 127delegation of powers, 135
duties, 135–36, 138
expenses, 141
International Assembly, 385
job description, 132–34
membership growth, role in, 139
nominating committee, 127–32
partner travel, 140
payments to, 140
president’s representatives, 135
promotion of RI activities, 135
regulations for candidates, 127–32
review of governors, 135
selection, 132

Rotary Code of Policies
August 2021
spokesman for RI, 135
staff support, 139–40
theme, 135, 139
travel expenses, 140, 141
president-elect, R.C.
annual fund, 42
duties, 42
training seminars (PETS). See presidentselect training seminars (PETS)
president-elect, RI, 175–77
advance committee meetings, 176appointments, 122
attendance at institutes, 176
budget preparation, 425
chair of International Assembly, 136
duties, 175
finance committee meeting attendance, 192
International Assembly, 385, 386, 392
partner travel, 140
payments to, 140
travel expenses, 141, 176
presidential citation. See Rotary citationpresident-nominee, 177
President's Advisory Committee, 142
president's representative
to district conference, 96–98, 135
presidents-elect training seminars (PETS), 100–103
multidistrict PETS, 102
priorities and goals for RI strategic plan, 112
privacy statement, RI, 119
PROBUS Clubs, 272
programs, R.C., 27–34
Community Service, 29–33
programs, Rotary, 275–328, See also specificprogram nameactivities, 275
alumni, 26
emblems, 229, 242–43, See also specificprogramevaluation, 276
general provisions, 275–78
general secretary authority, 212–14
new, 277
participants, 275
review of, 276
RI projects, 278
projects, RI, 278
protocoldistrict meetings, 98
RI meetings, 413
Rotary meetings, 113–14
provisional clubs. See new clubs

Index-10

public image, 340–42
public relations, 340–42
clubs, 38–40
convention, 373
publications, RI, 211, 343–55
advertising rates, 461
general secretary authority, 211–12
guidelines for new publications, 355
ownership, 211
Rotary Leader, 355
use of Rotary Marks, 234

R
Ramadansuspension of meetings for, 205
receipt of documents, deadlines for, 222
regional leaders, 167–74
relation to directors, 162
relation to district governors, 94
regional magazines, 348–54
announcements in, 115
editors, attendance at International Assembly,
387
editors, attendance at International
Convention, 369
editors, attendance at International Institutes,
403
licensing, 350
provisional status, 353
translation, 336
registration fees
convention, RI, 368, 369, 379
international assembly, observers, 392
resignation
Rotary clubs, of, 7
resolutions
deadline for submitting, 394
resolutions on financial accounts and services,415
restricted currencies, 458–59
countries, assembly attendance from, 391
retired persons
membership in R.C., 18
revenues
licensing royalties, 460–61
per capita dues, 460
publications, 461
RI Award of Honor, 323
RI Membership Development Award, 320
risk management, RI, 462–63, See also
insurance, RI
Rose Parade float, 362–63
Rotarian action groups, 310–17

Rotary Code of Policies
August 2021
general secretary authority to terminate, 214
Rotarian code of conduct, 29
Rotarian, The. See official magazine
Rotary action groups
general secretary authority to suspend, 214
Rotary action groups
circularization policy, 45
Rotary Canada, 348
Rotary Citation, 319
Rotary Code of Policies, 1–4, 339
amendments, 3
annual supplements, 4authentication, 4
implementation of policies, 3
repeal of policies, 3
revised editions, 4Rotary Community Corps (RCC), 289–92
Rotary coordinators, 169–71
Rotary entity
definition, 2, 331
financial statement from, 333
Rotary Fellowships, 307–10
activities during International Convention,
378
circularization policy, 45
licensing of, 251
recognition, 213, 307
suspension of services to, 213
termination, 213, 309
terms, 307
Rotary Foundation Trustees
appointment of, 122
attendance at RI board meetings, 121
council on legislation, attendance at, 400
relationship with directors, 121
resignation upon becoming RI officer, 121
Rotary Foundation, The
allocation of costs, 416
alumni, 26
club programs, 25
contributions to, 21
Rotary Friendship Exchange, 292
Rotary global alumni service to humanity award.
See alumni global service award
Rotary institutes, 404–11
date, 406
finances, 410, 437
insurance, 464
partners of directors and trustees, 406
RI president-elect participation, 176
risk management, 462
site, 406
training, 90

Index-11

Rotary International (RI), 111–274
administrative units, 274
annual theme, 139anthem, 113
archives, 362
awards, 319–28
Board of Directors. See Board of Directors,
RI
board performance goals, 112
budget. See budget, RI
Code of Policies, 1–4
convention. See Convention
core values, 112
finances, RI. See finances, RI
general secretary. See general secretary, RI
mailing of constitutional documents, 338
mission, 111
mottos, 244
official language, 335
pilot projects, 15
politics, 11, 113
president. see president, RI
privacy statement, 119
programs. See programs, Rotary
public relations. See public relations
publications. See publications, RI
reinstatement of clubs, 37
religion, 113
Rose Parade float, 362–63
Secretariat, 215–22
strategic plan, 111–12, 143
strategic priorities and goals, 112
trademarks, 245
translation of Rotary literature, 335–37
travel and expense policy, 430
travel service (RITS), 209, 430
vision statement, 112
Rotary International in Great Britain and Ireland(RIBI), 274
officer’s attendance at International Assembly
and Convention, 274
Rotary International Travel Service (RITS), 430
Rotary Leader, 355
Rotary marks, 223–44, See also licensing of
Rotary marks, See also name and emblem
use of by alumni associations, 280
rotary public image coordinator (RPIC), 171–74
Rotary recommended programs, 283
Rotary senior leaders
books by, 251
Rotary senior leaders, definition of, 2
Rotary Youth Leadership Awards, 304–6
rotation

Rotary Code of Policies
August 2021
voluntary system of in district-level elections,79
rules of procedure
Council on Legislation, 398
RYLA. See Rotary Youth Leadership Awards

S
Secretariat, 216–22
general secretary supervision of, 201
Interact, service to, 288
staff award, 218
staff involvement with Rotary, 220–21
secretary, R.C.
duties, 42senior leaders, Rotary, 2sergeants-at-arms
convention, 371
Council on Legislation, 397
international assembly, 391
Service Above Self Award, 320service awards
general secretary authority to rescind, 214
service centers, RI. See international offices, RI
significant achievement awards program. See
significant service award
significant service award, 319
social business strategy, 360
speakers
clubs, Rotary, 25
special events insurance, 464
special observances, 27
sponsorshipother organizations, guidelines for, 329–34
sponsorship and cooperation with otherorganizations, 265–73
staff, RI, 216–21
benefits, 217, 218, 219
indemnification of, 463
interactions with, 220
involvement with Rotary, 220–21
president, support to, 139–40
vacation, 219
Statement on Diversity, 18
stationery
business, 228
personal, 228
use of, 242
use of emblem, 226, 227
strategic plan, RI, 111–12
board review of, 143
legislation and resolutions, 394
priorities and goals, 112
strategic planning committee, 197

Index-12

strategic priorities and goals, RI, 112
subscriptions, official magazine
excuse from, 206
exempted countries, report on, 354
gratis, 348
price, 347
supplement to Rotary, 348
suspended club
status of, 37
stewardship policies, 207
suspension of club
legal action, 207
Sylvia Whitlock Leadership Award, 323

Ttelemarketing, 45
telephone cards, 254
termination of club
failure to function, 204
financial obligations, 36, 204
legal action, 207
territorial, regional and sectional groupings,
273–74
theme, annual, 135, 139, 242
training
Club Leadership Development Seminar, 34
club-level, 33, 86
cycle, 88
district training, 92
evaluation of zone level training, 92
governor-elect, 88–92
translation of Rotary literature, 335–37, See also
languageconstitutional documents, 336
general secretary, approval of, 212, 336
general secretary, role of, 211
name of Rotary club, 337
regional magazines, 336
use of volunteers, 336
website, 360
travel, RI, 429–32
contractor, general, 430
duties and obligations of funded attendees,
429
exceptions to policy, 430
expenses, 429–32
local purchase expense reimbursement, 431
master billing account procedures, 431
meal expenses, 431
partner travel reimbursements, 431
personal travel, 430
RI Travel Management Plan, 430

Rotary Code of Policies
August 2021
RI Travel Service (RITS) Travel and Expense
Policy, 430
staff travel, 431
youth, by, 14
treasurer, RI, 178
report to convention, 178
selection of, 177
Trustees, The Rotary Foundation. See RotaryFoundation Trustees

U
United Nations
cooperation with, 268–70

V
vice-president, RI
duties of, 177
selection of, 177
vision statement, RI, 112
Vocational Service
basic principles, 28
key messages, 29
voting
district-level election, 79
electronic, 155W
weapons
club and district events, 12legal and insurance, 12
website, RI, 360
minutes of Board meeting on, 156

Index-13

official notices, 338
translation, 360
websites
guidelines, 357
use of Rotary Marks, 235
World Headquarters, RI, 215–22

Y
Youth Exchange, 294–304
abuse and harassment prevention, 12
alumni, 303
committees and officers, 304
conduct, statement of, 12
district certification, 294–95
eligibility, 298
general secretary authority to act on behalf
board, 212
incorporation, 295
insurance, 295, 299
multidistrict, 303
orientation, 301
preconvention meeting, 377
regional groups, 304
types of exchanges, 297–98
youth protection, 12–15
abuse and harassment prevention, 12
statement of conduct, 12
travel by youth, 14Zzones
establishment of districts within, 58