* The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will prevail.

Regulations Concerning the Special Training Program at Tokyo
University of Foreign Studies
July 23, 2013
Regulation No. 40
AmendedAmended

Article 1

March 24, 2015: Regulation No. 20
July 10, 2018: Regulation No. 13

Purpose

These Regulations provide the necessary matters relating to a special training program under which full-timeteachers (i.e., professors, associate professors, lecturers. Hereinafter the same.) who work for the Tokyo
University of Foreign Studies (hereinafter referred to as the “University”) under the provisions of Article 40,
paragraph 5 of the Working Regulations for Employees of Tokyo University of Foreign Studies (RegulationNo. 52 of 2004) can concentrate on independent research for a certain period in order to improve their education
and research capability.
Article 21

Qualifications

The teachers who are qualified to engage in the special training shall be those who have been continuously
working for not less than the number of years set forth in the following items since the day of their employment
as teachers of the University or the day of completion of the special training and who are not more than sixty(60) years of age on April 1 of the year in which such training is conducted.

2(1)Special training within six (6) months: seven (7) years or more

(2)

Special training over six (6) months: ten (10) years or more

The number of years of service in any of the preceding items does not include periods of leave of absence orvacation.

3Notwithstanding the provisions in the preceding two (2) paragraphs, special training may be permitted if thePresident deems it particularly necessary upon application by a dean.

4Any necessary matter relating to qualifications, etc. for the special training shall be as provided in theGuidelines for Special Training Program at Tokyo University of Foreign Studies (Regulation No. 41 of 2013).

Article 3
1

Length of time

The period during which a person may engage in special training shall be in principle not more than six (6)months. However, when the contents of the research show that it is truly necessary, such period may be acontinuous period not more than one (1) year.

2Special training shall begin on April 1 or October 1.

Article 41

Treatment of salary

Regarding treatment of salary of teachers during the special training period, salary excluding the base salary1

adjustment amount and various allowances for which payment requirements are not fulfilled shall be paid.
2

The treatment of salary and other necessary matters shall be as provided in the Salary Regulations for
Employees of Tokyo University of Foreign Studies (Regulation No. 54 of 2004).

Article 5
1

Transportation expenses

In the event that the President deems it particularly necessary for the implementation of the special training
program, transportation expenses for a round trip between the place of work and the place of training (limitedto travel abroad) may be provided on a one-time basis based on the Travel Policy of Tokyo University ofForeign Studies (Regulation No. 128 of 2004; hereinafter referred to as the “Travel Policy”).

2

Any necessary matter relating to the provision of transportation expenses shall be as provided in the TravelPolicy.

Article 6

Training support expenses

The President may grant research support fees if he/she deems it particularly necessary.
Article 7Compensation measures

The President may, if he/she deems it particularly necessary, arrange for the allowance of a part-time lecturer
for the school concerned.
Article 8

Exemption from duties

During the period of the special training, teachers may be waived of duties related to education and management
as stipulated by the schools, etc. to which the teachers engaged in the special training belong (Institute of GlobalStudies, Institute of Japan Studies, and Research Institute for Languages and Cultures of Asia and Africa.
Hereinafter the same.).
Article 9

Concurrent employment during training period

Concurrent employment during the special training period is not allowed in principle.
Article 101Procedures

Any teacher who intends to engage in special training must apply with an Application for Use of Special
Training Program (Attached Form No. 1) and Health Status Declaration for Use of Special Training Program(Attached Form No. 2) to the dean of the school to which such teacher belongs.

2The dean may recommend the said teacher to the President along with his/her application form and healthstatus declaration if the said teacher is expected to improve his/her ability for education and research, etc. byimplementing a research plan and such is deemed not to particularly cause any difficulty in education andmanagement.

Article 11

Determination and notification of trainees

1The decision as to the persons to be engaged in the special training shall be made by the President.

2

The President, upon determining the persons to engage in the special training, shall notify the deans in writing.

3

A dean who has received the notice in the preceding paragraph shall promptly notify the result to the teacher
who has filed such application.

Article 121Report

Any teacher engaged in the special training shall submit to the President a Special Training Implementation
Report (Attached Form No. 3) within two (2) weeks of the completion of the program.
2

2

Any teacher engaged in the special training shall, in principle, make public the results of his/her research, etc.
and submit the results to the President within one (1) year of the completion of the program.

Article 13

DeletedArticle 14

Miscellaneous Provisions

In addition to the provisions in these Regulations, matters necessary for the implementation of the special
training shall be stipulated separately.

3

Attached Form No. 1

Application for Use of Special Training Program
Date:
To the President, Tokyo University of Foreign Studies
To the Dean

Affiliation, Title
NameSeal

I hereby apply for special training as follows:

1. Qualifications
applicationfor (i) Date of employment with Tokyo University of Foreign Studies
Month / Year(ii) Previous use of special training program
Yes (fromto) / No(iii) Applicability of Article 2 of Special Training Program Guidelines
Yes / No(iv) Applicability of recommendation standards set by schools
Yes / No
2.
Application
Training Expensesfor (i) Overseas travel expenses

Will not apply
3. Desired period

Fromto

4. Research theme
describeyen)Will not apply(ii) Research support expenses
shown in the attached breakdown(PleaseWill apply (thetheme of the research
you will engage in.)

4Will apply (yen) *As(Back)5. Place of work
(Whenengaging

inresearch at a research□ Onlywithin theUniversity□ Outside oftheUniversity
only

institute other than theUniversity,

enter

thecontents of coordination
withtheacceptingorganization, etc.)

6. Objectives of theprogress and results of
the research during theperiod (With regard tothethemeoftheresearch, please describe
theobjectivesachieved

tobeduring

theperiod.)
7. Research plan
(Describe the specificresearch plan by dividing
the period during which
the institute(s) to be
utilized, etc. into month)

8. Publication of researchresults(Pleaseenter

theschedule for publicationof the results of research
including the period afterthe program.)5□ OtherAttached Form No. 2

Health Status Declaration for Use of Special Training Program
Date:
To the President, Tokyo University of Foreign Studies
To the Dean,
Affiliation, Title
Name

1. Desired period

From

2. Training location□ In Japan □ Outside Japan

Sealto(Enter information in detail)3. Current health status*To be filled out by the school:*Guidance category*Work reduction measures Yes / No
(If Yes, describe details of specific measures)(Note) If there is any doubt concerning your health condition, you may be requested to submit a medical
certificate from your doctor.

6

Attached Form No. 3

Special Training Implementation Report
Date:
To the President, Tokyo University of Foreign Studies
To the Dean,

Affiliation, Title
Name

Seal

As the special training has been completed, the progress and results of the research are reported below.

Special training periodFromto(i) Research theme(ii) Progress of research(Recordthespecificprogress of the research by
dividing the period ofspecialtraining

intomonths, etc.)(iii) Results of research(Please enter the status ofachievement of the target
andtheschedule

forpublication of the research
results.)(iv) Timing of submitting
research results, etc.
(withinone

Date:yearinprinciple)(v) Other special matters(Pleaseenter

youropinions

regardingthespecial training, requests
for the future, etc.)7