For ApplicantsApplication Flow for FY2025 JSPS Research Fellowships(Applicants must read this document first)
This document describes the flow of application for JSPS Research Fellowships. Be sure toread this document first, then check also the details on the application procedures in the separate
Application Guidelines, etc. (compiled as <Reference Materials 1> and <Reference Materials 2> atthe end of this document) to complete your application procedures.

1. Check Your Eligibility and Applying Organization
Application for JSPS Research Fellowships must be made through your Applying Organization(the organization handling the application procedures). The Applying Organization will differ
depending on the eligibility you are applying for. Be sure to consult the Application Guidelines foryour eligibility and applying organization. As JSPS does not have information on the enrollment, etc.
of the applicants, we cannot determine the eligibility of the individual applicants. If you are uncertainof your enrollment period or other information on your enrollment, first check with your Applying
Organization (or, in case of a DC, the university the applicant is enrolling at).

2. Issue Your ID and Password for JSPS Electronic Application Systemfor JSPS Research Fellowship Programs
Application for JSPS Research Fellowships must be made using the JSPS Electronic Application
System for JSPS Research Fellowship Programs (the “System”). The IDs and passwords for theSystem are managed by your Applying Organization. Be sure to ask your Applying Organizations tohave your ID and password issued.
*Starting from JSPS Research Fellowships to be awarded in FY2025, the applications for Grant-in-Aid for Scientific
Research—KAKENHI— for JSPS Research Fellows (hereinafter, “Grant-in-Aid for JSPS Fellows”) will beaccepted at the same time as the applications for JSPS Research Fellowships. The information for the application
for Grant-in-Aid for JSPS Fellows must also be provided using the JSPS Electronic Application System for JSPS
Research Fellowship Programs (the “System”). The JSPS Electronic Application System for KAKENHI will not be
used during the application process.

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3. Enter Your Application Information and Prepare Your Application
Documents
Read the Procedures for Preparing the Application Documents, and enter your Application
Information (such as Name, Title of Research Proposal, etc.) in the System. Data entry must be
conducted using a system that meets the recommended system requirements as detailed in theOperation Manual for JSPS Electronic Application System.
*When preparing your application documents, first complete entering your Application Information.
After your complete entering your Application Information, the other steps (4. Request the Preparation of theEvaluation Report, 5. Register Your Application Content File, and 6. Enter Your Envisaged Budget for Grant-inAid for JSPS Fellows) will become enabled. Steps 4-6 must be completed in the Application Management screen.
The Application Management screen will not be available until you complete entering your Application Information.

4. Request the Preparation of the Evaluation Report(i) Send a request to your evaluator on the System.
* In the System, go to Applicant Menu → Check process status/Resume application → Press Revise/submit
application form button → In the Request evaluation reports field, press Request evaluation report button.

(ii) When sending a request, enter the deadline for the preparation of the evaluation report that theapplicant requests the evaluator to meet. The evaluator can submit the evaluation report after thisrequested deadline so long as it is before the deadline for the submission of application forms.
*If the applicant revises the job title or other information on the evaluator after the evaluator submitted the evaluation
report, the evaluation report submission status will change back to Not submitted. Request your evaluator to resubmit
the evaluation report. (The content of the evaluation report will be retained in the System.)* The evaluator’s password can only be reissued by the applicant. JSPS cannot reissue the evaluator’s password. If
your evaluator asks you to reissue the evaluator’s password, you may do so in to the System.

5. Register Your Application Content File
Download the application content file form from the JSPS website, and provide information on
your research plan, etc.. After completing the application content file, follow JSPS’s recommended
procedures and convert the file into PDF format, then upload the converted file to the System.

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6. Enter Your Envisaged Budget for Grant-in-Aid for JSPS Fellows
Enter the application information for Grant-in-Aid for JSPS Fellows. The information you
provide here will appear in the [Research Plan] Attachment: Envisaged Budget for FY2025 Grant-inAid for JSPS Fellows (“Research Expenditure and Necessity” and “Status of Application andAcquisition of Research Grants” sections), which is a document that constitutes your application
documents.

7. Submit Your Application Documents
After you complete steps 3-6 above, go to the Application Management screen. Be sure to clickon the Check application form button, and check the content of the completed application documents
in PDF format. Next, click on the Check completed/Submit button and be sure to submit yourapplication documents by the deadline specified by your Applying Organization. Your Applying
Organization may have an earlier deadline than the submission deadline to JSPS, so be sure to checkwith your Applying Organization.

<Reference Materials 1> Be sure to check these links on the application procedures.
(DC) Application Guidelines, Procedures for Preparing the Application Documents, Application Content File
https://www.jsps.go.jp/j-pd/pd_sin.html
JSPS Electronic Application System Operation Manual for Applicants (A diagram illustrating the general flow of theapplication procedure is included in the Operation Manual (simplified version))
https://www-shinsei.jsps.go.jp/topyousei/download-yo.html#a2
JSPS Electronic Application System demoware
https://www-shinsei.jsps.go.jp/topyousei/yousei_taiken/index.html
Recommended procedures for converting the application content file into PDF format
https://www.jsps.go.jp/file/storage/j-pd/data/recruiting/naiyo_torikomi.pdf<Reference Materials 2> Consult these links before contacting JSPS.
If you have questions regarding the application (FAQs on Applying):（DC）https://www.jsps.go.jp/j-pd/pd_qa.html

If you have questions regarding the preparation of application documents (FAQs on Procedures for Preparing theApplication Documents):（DC JP）https://www.jsps.go.jp/file/storage/j-pd/data/recruiting/2_shinseiyoryo_QA.pdf（DC EN）https://www.jsps.go.jp/file/storage/j-pd/data/recruiting/2_shinseiyoryo_QA_en.pdf

If you have wish to know your status during the fellowship tenure, studies abroad, receiving compensations otherthan monthly stipends, etc. (Compliance Rules and Procedural Guidelines) [Japanese]:https://www.jsps.go.jp/j-pd/pd_tebiki.html

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