* The Japanese version is the authoritative version, and this English translation isintended for reference purposes only. Should any discrepancies or doubts arise
between the two versions, the Japanese version will prevail.

Guidelines concerning How to Treat the Use of Aliases byStudents at Tokyo University of Foreign Studies
February 19, 2019
Regulation No. 12
Article 1 Purpose
The purpose of these Guidelines is to specify how to treat the use of aliases by
students at Tokyo University of Foreign Studies (“TUFS”).
Article 2 Cases Where Aliases Can Be UsedAliases may be used in either of the following cases:(1) A student whose surname in the family register has been changed because ofmarriage or other reasons uses his/her previous surname. (Mainly for Japanesenationality.)(2) A student with foreign citizenship uses his/her alias shown on the residence
certificate.
(3) Other cases where TUFS President determines that the use of aliases isappropriate
Article 3 Documents in Which Aliases Can Be Used
Aliases may be used in documents or materials prepared by TUFS and documents
or materials submitted by students to TUFS, with the exception of those describedin the next article.
Article 4 Documents in Which Aliases Cannot Be Used
Aliases shall not be used in the following documents:(1) Documents for teacher license application(2) Documents in which the names shown in the family register must be used due tothe provisions of laws, regulations, etc.

(3) Other documents for which the use of aliases is determined by the President to
be inappropriate
Article 5 Application, etc. for the Use of Aliases
1. A student wishing to use an alias shall submit an application (Form 1) to thedivision that is in charge of student administration and to which the student belongs(“Educational Affairs Division”), together with documents that show that the namein the family register and the alias are both the student’s name.
2. If the President determines that the application submitted in accordance with theprovisions of the previous paragraph falls into either of the items listed in Article 2,
the President shall approve the use of the alias and shall notify the student bysending an approval notice (Form 2).
3. The student permitted to use the alias in accordance with the provisions of theprevious paragraph shall use only the alias and shall not use both the name in thefamily register and the alias, with the exception of the cases described in the previousarticle.
Article 6 Cancellation of the Use of Aliases
If a student using an alias plans to stop using the alias, the student shall submit acancellation notice (Form 3) to Educational Affairs Division.
Article 7 Recording of Information
When a student’s application for the use of an alias is approved, or a student submits
a notice for cancellation of the use of an alias, the relevant information shall beplaced in the student’s student record, etc.
Article 8 Use of Aliases after Graduation, Course Completion, or Withdrawal
As for application and issuance of documents concerning a student using an alias at
the time of graduation, course completion, or withdrawal (excluding the cases
described in Article 4), the alias shall continue to be used after his/her graduation,
course completion, or withdrawal.
Article 9 Certification, etc. for the Use of Aliases
If a student using an alias (including a student who has graduated, completed acourse of study, or withdrawn) asks TUFS to provide certification showing that thestudent is, or was, permitted to use the alias in documents at TUFS, TUFS shallissue a document showing that TUFS allows the use of aliases (Form 4).
Article 10 Other Matters
Any matters relating to the use of aliases other than those stipulated in theseGuidelines shall be determined by the President separately.
Supplemental Provisions
These Guidelines shall take effect on February 19, 2019.

（ 別紙様式１ ）Form 1
通称名使用申請書
Application for use of an alias name
年月日
Date: __ __ __ __, 20__ __東京外国語大学長 殿To President of Tokyo University of Foreign Studies
学 籍 番 号 /Student ID
学部（ 研究科）
Schools（Graduate School）
学科(専攻・コース)
Studies and Majors（Department, Major and Course ）学年/Year
Seal orSignature

氏名/Full Name
下記のとおり通称名を使用したいので、確認書類を添えて申請します。
I hereby submit an application document identify to use the alias below.
記１ ． 使用する通称名

Alias to use
氏名Name in Kanji
氏名（カナ）Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet
２ ． 戸籍上の氏名
Name in the family register (if applicable)
氏名Name in Kanji
氏名（カナ）Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet【裏面に続く】Please turn over

３ ． 戸籍上の変更年月日
年月日（ 変更した場合に記入）
Date of the change in the family register (if applicable)__ __, 20__ (enter in the case of a change)
４ ． 使用理由：
Reason(s) for application:※ 学籍事務担当係処理欄(Office use only)(1) 申 請 書 受 理 年 月 日 ：年月日

(2 ) 承 認書通知 年 月日：年月日

（別紙様式２）
Form２
通称名使用承認通知書
Approval Notice for use of Alias
年月日

Date: __ __, 20__
東京外国語大学長

殿To President for Tokyo University of Foreign Studies
年月日付で申請のあった通称名使用について、下記のとおり承認します。

I hereby approve the use of the alias in accordance with the application filed on __ __, 20__ asfollows.

記１ ． 使用を承認する通称名
The alias to be approved for use
氏名Name in Kanji
氏名（カナ）Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet
２．使 用 開 始 年 月 日
Starting date of use：

年

月__ __, 20__日（ 別紙様式３ ）Form 3
通称名使用中止届出書
Cancellation notice of use of the alias
年月日
Date: __ __, 20__
東京外国語大学長 殿To President of Tokyo University of Foreign Studies
学 籍 番 号 /Student ID
学部（ 研究科）
Schools (Graduate School)
学科(専攻・コース)
Studies and Majors(Department, Major and Course)
学年/Year
氏名/Full Name

Seal orSignature

下記のとおり通称名の使用を中止しますので届出ます。
I inform you that I will stop using the alias as follows.
記
１ ．使用中止する通称名
The alias to stop using
氏名
Name in Kanji
氏名（ カナ）
Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet
２ ． 使用する戸籍上の氏名
Name in the family register (if applicable)
氏名Name in Kanji
氏名（ カナ）
Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet
３．使 用中止 年月 日 Date of discontinuation:年月日 Date: __ __, 20__ __【裏面に続く】Please turn over

４．使 用中止 理由 ： Reason(s) for stopping use of the alias.

※ 学籍事務担当係処理欄 (Office use only)(1) 申 請 書 受 理 年 月 日 ：年月日

(2 ) 承 認 書 通 知 年 月 日 ：年月日

（ 別紙様式４ ）Form 4
東京外国語大学学生の氏名表記について
Regarding use of an alias name of Tokyo University of Foreign Studies Students

東京外国語大学は、学生からの申請により、学生の氏名表記について戸籍上の氏名でなく、通称名を使用することを認めており、下記学生の氏名表記については、各種 文 書 等 （法 令 等 の 定 め に よ り 、 戸 籍 上 の 氏 名 を 使 用 す る こ と と さ れ て い る も の 等
を 除 く 。 ）で 通 称 名 を 使 用 し て い ま す 。
Upon application from students, Tokyo University of Foreign Studies allows them to use thealiases instead of their registered names. The name of the following student is used in various
documents (excluding those which are supposed to use their names on the family register
pursuant to laws and regulations, etc.).
記◇使 用 通 称 名

Alias to use
氏名Name in Kanji
氏名（ カナ）
Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet◇戸 籍 上 の 氏 名Name in the family register (if applicable)
氏名Name in Kanji
氏名（ カナ）
Name in Katakana
氏 名 （ｱﾙﾌｧﾍﾞｯﾄ）
Name in Alphabet

年月日

Date: __ __, 20__
東京外国語大学長
President of Tokyo University of Foreign Studies