* The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will supersede theEnglish version.

Regulations Concerning Long Term Registration at the Tokyo
University of Foreign Studies Graduate School
March 19, 2019 Regulation No. 56

Amended: March 26, 2024: Regulation No. 31Article 1

Purpose

These Regulations provide for necessary matters relating to the long term registration in accordance with Article
8-2 of the Graduate School Regulations of Tokyo University of Foreign Studies Graduate School (hereinafterreferred to as the “Graduate School Regulations”).
Article 2
1

Period of Long Term Registration

The period of long term registration shall be allowed on a year basis within the period not exceeding the yearsof enrollment prescribed in Article 9, paragraph 1 and 3 of the Graduate School Regulations.

2

The commencement of the long term registration shall be at the beginning of the Spring Quarter for the students
admitted in April and the beginning of the Fall Quarter for those admitted in October.

Article 3

Eligible person

Persons eligible for long term registration shall be the students enrolled in the Master’s Program or the Doctoral
Program of the GraduateSchool.
Article 4

Qualifications for Application

Persons qualified for applying for long term registration shall be those who are considered to have difficulty inattending school within the period of study prescribed in Article 8, paragraph 1 and 2 of the Graduate School
Regulations because they are in employment (work of not less than thirty (30) hours per week in the case ofpart-time positions). However, this shall not apply to any person who is in the final or subsequent year of theperiod of study prescribed in Article 8, paragraph1 and 2 of the Graduate School Regulations.
Article 51

Extension of Period of Long Term Registration

Any person who is admitted to long term registration (hereinafter referred to as "Long-Term Student") may
extend or shorten the period for long-term registration (hereinafter referred to as "Extension, etc.") withpermission if the working environment, etc. changes.

2The shortening of the period of long term registration under the provisions of the preceding paragraph may beallowed up to one (1) year plus the period of study prescribed in Article 8, paragraph 1 and 2 of the Graduate
SchoolRegulations.

Article 6

Cancellation of Long Term Registration

Any Long Term Student may cancel their long term registration with permission if his/her working environment,etc. changes. However, this shall not apply to any person who is in the final or subsequent year of the periodof study prescribed in Article 8, paragraph 1 and 2 of the Graduate School Regulations.
1Article 7
12

Application Procedure, etc.

Persons wishing to undertake long term registration shall submit the following documents to the President:(1) Application for Long Term Registration (Attached Form No. 1)(2)

Consent of Immediate Manager (Attached Form No. 4)(3)

Other documents deemed necessary by the President

If a Long-Term Student wishes to have Extension, etc. of the period of registration, he/she shall submit thefollowing documents to the President:

3(1)

Application for (Extension/Shortening) of Long Term Registration (Attached Form No. 2)(2)

Other documents deemed necessary by the President

If a Long-Term Student withdraws the long term registration, he/she shall submit an Application forWithdrawal of Long Term Registration (Attached Form No. 3) to the President.

4

The procedures under paragraph 1 shall be carried out at the time of the admission procedures in the case ofstudents newly admitted to the University and by the end of January of the year preceding the year to whichlong term registration applies in the case of the students already enrolled in the University.

5

The procedures under paragraph 2 shall be carried out by the end of January of the year preceding the year towhich the Extensions, etc. applies.

6

The procedures under paragraph 3 shall be carried out by the end of January of the year preceding the final
year of the period of study prescribed in Article 8, paragraph 1 and 2 of the Graduate School Regulations.

Article 81Permission

The permission under paragraphs 1 through 3 of the preceding article shall be given by the President throughdeliberation by the Faculty Council.

2The permission under paragraphs 1 and 3 of the preceding article shall be granted only once each while enrolled(including the period from acceptance to admission).

3The permission under paragraph 2 of the preceding article shall be given only once for any one of the Extension,etc. However, if a Long-Term Student desires the Extension, etc. again due to special circumstances, such
Extension, etc. may be granted again only if the Faculty Council deems it particularly necessary.

Article 9

Method of Collection of Tuition Fees

Tuition fees for Long-Term Students shall be collected in accordance with Article 3-2 of the Regulations
Concerning Tuition and Other Fees of National University Corporation Tokyo University of Foreign Studies.
Article 10

Miscellaneous Provisions

Any matters not set forth in these Regulations concerning the long term registration shall be prescribed
separately.

2

Attached Form 3 (Related to Article 7, paragraph 1)
Date:
Application for Long Term Registration
To President for Tokyo University of Foreign Studies
I hereby file an application for the long term registration as follows, together with necessary documents.
Examinee Number orStudent ID

Field ofStudy
Seal

Name in Hiragana

Name

Work Address, etc.
Zip CodeTel
Desired Period of Long
Term Registration, etc.

Reasons for Desiring
Long Term Registration

Desired period of long term registration:
From(start) toyear(s)(scheduled completion)

Academic Supervisor's
Opinion(Note that the applicant
does not fill in this field.)

Academic Supervisor

3Seal

Attached Form 4 (Related to Article 7, paragraph 2)
Date:
Application for (Extension/Shortening) of Long Term Registration
To President for Tokyo University of Foreign Studies
I hereby file an application for (extension/shortening) of the long term registration, together with necessary
documents.
Student ID

Field
StudyofSeal

Name in Hiragana

Name

Place of WorkWork Address, etc.
Zip CodeTelCurrent Period of Long
FromTerm Registration
Desired Period of Long
FromTerm RegistrationReasons for Desiring toChange the Period ofLong Term Registrationand the Course Plan after
Changeto(years)

to(years)

Academic Supervisor'sOpinion(Note that the applicant
does not fill in this field.)

Academic Supervisor

4Seal

Attached Form No. 3 (Related to Article 7, paragraph 3)
Date:Application for Withdrawal of Long Term Registration
To President for Tokyo University of Foreign Studies

I hereby withdraw the long term registration.
Student ID

Field ofStudy
Seal

Name in Hiragana

Name

Period of Long TermRegistration

Fromto(years)

Reasons for Desiring toChange the Period ofLong Term Registrationand the Course Plan after
ChangeAcademic Supervisor'sOpinion(Note that the applicant
does not fill in this field.)

Academic Supervisor

5SealAttached Form 4 (Related to Article 7, paragraph 1)
Date:
Written Acceptance

To: President of Tokyo University of Foreign Studies(Title and name of immediate manager at place of employment)
Name, etc. ofCompany

Title

Name

Official Seal

I hereby agree that the person indicated below may attend (enroll in) your graduate school while employed by us.

Student ID (Examinee Number):Name:6