1

JAXA’S NEW STUDENTACCEPTANCE SYSTEMNOVEMBER 2017
JAPAN AEROSPACE EXPLORATION AGENCY

Issued on December 11,2017

2 INTRODUCTION• Since its establishment, the Japan Aerospace Exploration Agency (hereinafter"JAXA") has accepted students in Japan and overseas at is sites pursuant toapplicable laws in an effort to working with educational institutions such asuniversities. JAXA has provided education as well as research and hands-on training
guidance to students.
• JAXA has enhanced the Student Acceptance Program under a new Student
Acceptance System upon reorganizing the old system.
• This document outlines the new Student Acceptance System.

3 TABLE OF CONTENTS✓ Introduction: P2✓ Overview of New System, System Chart, and Comparison Chart of JAXA’s Student Acceptance Systems: P4-P6✓ Details of Acceptance Systems: P7Cooperative Graduate School System: P8-P17
Commissioned Guidance Student System: P18-P26
Skills Acquisition System: P27-P34
Internship System: P35-P42✓ Other
FAQ: P43-P48
Changes from the Old System: P49-P54✓ Main Contact Points: P55

4 OVERVIEW OF THE NEW SYSTEMJAXA has a system in which it accepts students at its sites upon request from educational institutions such asuniversities. This system is divided into two categories depending on the purpose. (The details of each will be
described in the following pages.)(1) Graduate student education and research guidance system: Graduate school students in Japan andoverseas are eligible for this system. Upon request from a university, a JAXA employee is commissioned as avisiting professor and cooperates in graduate school education (education and research guidance) as a university
professor. This system is divided into the Cooperative Graduate School System and the Commissioned GuidanceStudent System.
(2) Student practical training system: Junior college, technical college, and graduate school students in Japan oroverseas are eligible for this system. JAXA is entrusted to provide training to students so they can acquire JAXA’stechnology and expertise as well as to provide opportunities to intern and conduct research at JAXA. This system isdivided into the Skills Acquisition System and Internship System.

5 SYSTEM CHART● Graduate student education
and research guidance systemStudent Acceptance
SystemPurpose: Education and research guidance,
including thesis guidance (graduate school
education)● Student practical training
systemPurpose: Acquisition of technology andknowledge, or intern and researchexperience.

Cooperative Graduate
School System
Commissioned
Guidance Student
SystemSkills Acquisition
SystemInternship system

COMPARISON CHART OF
JAXA’S STUDENT ACCEPTANCE SYSTEMS

6
Purpose of System
SystemOverview

Eligibility

Graduate student education and research guidance system
Cooperation for a graduate school education (education and research guidance) under the School Education Act
Cooperative Graduate School System
Pursuant to a continuous and comprehensive agreement between
JAXA and a university, a JAXA employees is commissioned as aprofessor or associate professor of the university and provides
graduate school education (education and research guidance) as auniversity professor to students whom are accepted at JAXA for acertain period of time.
The JAXA employee provides education and research guidance,
including thesis guidance, and usually becomes the dissertation
educator.

Commissioned Guidance Student SystemStudent practical training system
Guidance for acquisition of knowledge and technology, and provision of work experience, etc.
Skills Acquisition System

Internship system

When the Cooperative Graduate School System cannot JAXA is entrusted by universities and other educational
Short-term work or research experiencebe used to accept a student, a JAXA employee will be, institutions with guiding students to acquire knowledge and to shape the student’s career.
pursuant to an agreement between JAXA and thetechnologies owned by JAXA. (“JAXA’s knowledge” refers touniversity, commissioned as a visiting professor of the results of knowledge and insight related to research anduniversity to provide to the students graduate school
development as well as methods and techniques for design, *JAXA employees cannot provide
education on specific themes. In principle, there will be production, tests, experiments, analysis, and evaluation
research and thesis guidance in thisa principal professor dedicated to guidance at therelated to research and development owned by JAXA.)
system.
university and the JAXA employee will not become the * JAXA employees cannot provide research and thesis
dissertation educator.
guidance in this system.

Graduate students in Japan or overseas (excluding non-degree students and non-degree research students)

Technical college students, junior college students, college students (undergraduate students), andgraduate students in Japan or overseas

Period of Acceptance No maximum period

Master’s program: Up to 1 year
A total of 120 days per year
Doctoral program/Students from an overseas university * In principle, JAXA does not accept students under theetc. overseas: No maximum period
same theme for two or more academic years.

(1) Upon application by a university, JAXA and the university firstconclude a cooperation agreement on the Cooperative Graduate
School System.
(2) When a student requests to use this system, a JAXA employee iscommissioned as a professor of the university and JAXA receives the
Overview of procedure
application from the university.
(3) The Director General of JAXA approves such commission andacceptance of the student.
(4) Acceptance at JAXA starts.

(1) A graduate school makes a request to JAXA for
education and guidance on specific themes.
(2) The Director General of JAXA approves. An
agreement is concluded.
(3) A JAXA employee is commissioned as a professor.
(4) Acceptance at JAXA starts.

A total 10 days per year

(1) A university or other educational institutions makes a request to JAXA for practical training on
specific themes.
(2) The Director General of JAXA approves. An agreement is concluded.
(3) Acceptance at JAXA starts.

7 DETAILS OF ACCEPTANCE SYSTEMS• If a graduate student in Japan or overseas hopes to receive graduate school education such as researchand thesis guidance by an expert member of JAXA:⇒ See P8 "Cooperative Graduate School System" or P18 "Commissioned Guidance Student System"• If a junior college, technical college, university (undergraduate), or graduate school student in Japan oroverseas hopes to acquire JAXA’s technology (e.g. experiment/measurement technologies and analysis
techniques) and insight:⇒ See P27 "Skills Acquisition System"• If a junior college, technical college, university (undergraduate), or graduate school student in Japan oroverseas hopes to gain work or research experience at JAXA:⇒ See P35 "Internship System"

8 DETAILS OF ACCEPTANCE SYSTEMS

Cooperative Graduate School
System9 DETAILS OF ACCEPTANCE SYSTEMSOVERVIEW OF THE COOPERATIVE GRADUATE SCHOOLSYSTEM☆ What is the cooperative graduate school system?
Pursuant to a continuous and comprehensive agreement between JAXA and a university, a JAXA employees is commissioned as aprofessor or associate professor of the university and provides graduate school education (education and research guidance) as auniversity professor to students whom are accepted at JAXA for a certain period of time. The JAXA employee provides education andresearch guidance, including thesis guidance, and usually becomes the dissertation educator.
☆ Who is eligible?
Students who belong to a graduate school in Japan or overseas which has concluded a partnership agreement with JAXA.
* Non-degree students and non-degree research students are not eligible.
☆ What is the scope of guidance?
Education and research guidance, including thesis guidance (graduate school education).
☆ Maximum acceptance period at JAXAThe number of years necessary to provide education and research guidance.

10 DETAILS OF ACCEPTANCE SYSTEMSFIGURE: COOPERATIVE GRADUATE SCHOOL SYSTEM(1) Cooperation Agreement

President and Dean etc.

President and Director General(2) Commission
as a visiting
professor or apartner
professor etc.

University professor

JAXA personnel(4) Provision of education and guidance as a visiting
professor or a partner professor etc. of the university(3) Dispatch of a student
Student

11 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COOPERATIVEGRADUATE SCHOOL SYSTEM (OVERALL FLOW)(0) Conclusion of a cooperation agreement on the cooperative graduate school
system between JAXA and the university(1) Procedures to commission a JAXA
employee(2) Submission of application form to
JAXA(3) Confirmation of application form and approval of
acceptance by JAXA
(4) Advance-preparation for and start ofacceptance12 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COOPERATIVEGRADUATE SCHOOL SYSTEM (0)(0) Conclusion of a cooperation agreement on the Cooperative Graduate School System between JAXA and theuniversity.
• For JAXA to accept a student from a university, a student acceptance cooperation agreement under the Cooperative
Graduate School System first needs to be concluded between JAXA and the university to carry out the procedures. The
agreement mainly provides professor commission procedures, professor responsibilities, and general conditions forstudent acceptance.
• If a cooperation agreement already exists, during its validity, JAXA can accept students who belong to a research
department covered in such agreement in accordance with procedures described on the following pages.
• The cooperation agreement will be concluded between JAXA and a university or an individual research department.
• JAXA’s contact point for the conclusion of the cooperation agreement is the Management and Integration Departmentof the Institute of Space and Astronautical Science (External Partnership Section).

13 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COOPERATIVEGRADUATE SCHOOL SYSTEM (1)(1) Procedures to commission a JAXA employee• When a university or a graduate school which already has a Cooperative Graduate School cooperation agreement with JAXA hopes tosend its graduate students to JAXA, it needs to follow the procedures to commission a JAXA employee who will guide the student as a(visiting) professor of the university. The requirements for and details of the commission shall be as provided in the university’s rules and in
the cooperation agreement between JAXA and the university.
• An application for the commission should be made to the Director General of the JAXA department to which the JAXA employee belongs
before acceptance of the student (a form designated by the university can be used).
Notes1) JAXA employees must fulfill the requirements below to e commissioned as a visiting professor in the Cooperative Graduate School
System. For details, contact the person responsible in each department .
Academic staff: Assistant Professor or higher, or Specially Appointed Professor. General staff: Grade 6 or higher (e.g. Manager class)

14

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COOPERATIVE GRADUATESCHOOL SYSTEM (2)(2) Submission of application form to JAXA
When a university or a graduate school which has a Cooperative Graduate School cooperation agreement with JAXA requests JAXA to accept its graduate students, the following application forms must be
submitted in advance to the person responsible in the JAXA department to which the student will be accepted and must be confirmed.
a. Cooperative Graduate School Student Acceptance Application Form (standardized JAXA form)b. Letter of Pledge by the student to be accepted (standardized JAXA form)c. Certificate of Enrollment (form provided by the university)d. Documents proving purchase of insurance**e. Other forms designated by JAXA (if necessary)
Notes1) The application must be submitted approximately one month before the desired start date of acceptance.
2) The details of guidance—such as the student’s research theme—described in a. “Application Form” should be discussed in advance by the supervising professor of the university and the JAXA employee
who will guide the student.
3) The a. "Application Form" should be prepared and submitted by the person responsible for the dispatch of students in the university, such as the President, Dean etc. Applications made by a student will
not be accepted.
4) d** The type of insurance necessary for the acceptance is detailed in the "Terms and Conditions for Acceptance" on page 16.
5) If the student is a foreign national, a screening related to the Foreign Exchange and Foreign Trade Act may be required. Consult JAXA in advance to facilitate the acceptance (it may be delayed
depending on the screening process).

15

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COOPERATIVEGRADUATE SCHOOL SYSTEM (3)(3) Confirmation of the application form and approval of acceptance by JAXA

(4) Advance preparation for and start of acceptance• Students who are accepted at JAXA must attend a safety and security training session to apply for an
entry pass and to take part in activities at JAXA.
• Each JAXA site has different application forms and training sessions. Please contact the JAXA
supervisor for details.

16

DETAILS OF ACCEPTANCE SYSTEMSTERMS AND CONDITIONS FOR ACCEPTANCE IN THE COOPERATIVEGRADUATE SCHOOL SYSTEM(1) Cost
Acceptance fees (such as guidance fees and honorarium) as well as facility and utility charges are free. The university should bear the so-called “student guidance costs” incurred in the purchaseof consumables and travel etc. in relation to student guidance. JAXA will not bear such costs.
(2) Insurance• The student must purchase an insurance policy valid for the period of acceptance at JAXA. A copy of the insurance policy must be submitted when applying for acceptance. (If a copy is not
submitted, the application will be rejected.)a. Accident Insurance (Disaster and Accident Insurance for Students Pursuing Education and Research (Gakkensai) - compensation for injuries caused to a student);b. Liability Insurance (Personal Liability Insurance for Students Supplementary to Gakkensai (Gakkenbai) - compensation for injuries and property damage etc. caused to JAXA or any other third
party)• If the student causes damage to JAXA during the acceptance period, such damage should be compensated by the insurance above.
(3) IP/Public release/Confidentiality• If the student obtains intellectual property rights during the acceptance period, s/he must inform JAXA and consult his/her share of rights.
• The student is obligated not to disclose any of JAXA’s confidential information that s/he may obtain during the acceptance period. S/he must inform JAXA before publicly announcing his/herresearch results.
(4) Other• During the acceptance period, the student must follow the instructions of his/her JAXA supervising professor as well as JAXA rules as a user of its facilities.
• If there is a wrongful act such as a violation of the instructions or rules, the acceptance will be terminated.
* Detailed terms are as provided in JAXA’s rules on student acceptance, the cooperation agreement concluded between JAXA and the university, and the Letter of Pledge by the student.

17 DETAILS OF ACCEPTANCE SYSTEMSNOTES ON ACCEPTANCE IN THE COOPERATIVE GRADUATESCHOOL SYSTEM☆ This system exists only to provide graduate school education; it does not create a labor relationship between the student and JAXA during theacceptance period. Therefore, even if the student engages in work at JAXA as part of the guidance, they will not be paid wages, allowance, or otherform of salary.
* JAXA rules prohibit the acceptance of a student for the sole purpose of making him/her assist in the research of a JAXA employee.
☆ If a university requests a JAXA employee, who is commissioned as a partner professor, to give lectures and guidance at the university in addition
to education and guidance at JAXA sites, explicit conditions for such lectures and guidance shall be specified in the cooperation agreement, and thescope of such request shall be specified in the letter of commission. If the JAXA employee does not provide guidance at JAXA sites but gives
lectures and guides the student only at the university facilities, this student acceptance system is not applicable, and a separate individual procedure
for commission should be followed.
☆ JAXA and the JAXA employee in charge of guidance will not receive any guidance fees, but the university should bear the costs incurred in traveland purchase of consumables etc. in relation to student guidance (so-called "student guidance costs"). JAXA will not bear such costs.
☆ When a student is accepted under this system, s/he may be appointed as a research assistant of JAXA during the acceptance period.

18 DETAILS OF ACCEPTANCE SYSTEMS

Commissioned Guidance Student System

19 DETAILS OF ACCEPTANCE SYSTEMSOVERVIEW OF THE COMMISSIONED GUIDANCE STUDENTSYSTEM☆ What is the commissioned guidance student system?
This system is for students who cannot be place in the Cooperative Graduate School System pursuant to an agreement between JAXA and a university. A JAXA employee iscommissioned as a visiting professor of the university and provides graduate school education (education and research guidance) on specific themes. The JAXA employee canprovide education and research guidance, including thesis guidance. However, there is a principal supervising professor in the university and the JAXA employee will not, inprinciple, become the dissertation educator.
☆ Who is eligible?
Students who belong to a graduate school in Japan or overseas.
* Non-degree students and non-degree research students are not eligible.
☆ What is the scope of the guidance?
Education and research guidance, including thesis guidance (graduate school education).
☆ Maximum acceptance period at JAXA
• Students who belong to a master’s program of a university in Japan: the period within a maximum one year necessary for guidance (no renewal)• Students who belong to a master’s program of a university overseas or a doctoral program of a university in Japan or overseas: the period necessary for guidance20 DETAILS OF ACCEPTANCE SYSTEMSFIGURE: COMMISSIONED GUIDANCE STUDENT SYSTEM(1) Agreement on the acceptanceDirector General etc.

President and Dean etc.

University professor(2) Commission
as a visiting
professor etc.
JAXA personnel(4) Provision of education and guidance as avisiting professor etc.

(3) Dispatch of a student
Student

21 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COMMISSIONEDGUIDANCE STUDENT SYSTEM (OVERALL FLOW)(1) Submission of application form to JAXA

(2) Approval of acceptance and conclusion of an agreement on the Commissioned GuidanceStudent Acceptance between JAXA and the university(3) Procedures to commission a JAXA
employee(4) Submission of necessary
documents to JAXA
(5) Advance preparation for and start ofacceptance22

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COMMISSIONED GUIDANCESTUDENT SYSTEM (1)(1) Submission of application form to JAXA
When a university or graduate school requests JAXA to accept its graduate students under the Commissioned Guidance Student System, the Commissioned Guidance Student
Acceptance Application Form (JAXA’s standard form) shall be submitted to the person responsible in the JAXA department in which the student is to be accepted.
Notes1) The application form should be submitted approximately two months before the desired start date of the acceptance.
2) The details of guidance—such as the student’s research theme—described in the "Application Form" should be discussed in advance by the supervising professor of theuniversity and the JAXA employee who will guide the student.
3) The "Application Form" should be prepared and submitted by the person responsible for the dispatch of students in the university, such as the President, Dean etc.
Applications made by a student will not be accepted.
4) If the student is a foreign national, a screening related to Foreign Exchange and Foreign Trade Act may be required. Consult JAXA in advance to facilitate the acceptance (theacceptance may be delayed depending on the screening process)(2) Approval of acceptance and conclusion of an agreement on the Commissioned Guidance Student Acceptance between JAXA and the university• When JAXA approves the acceptance, a student acceptance agreement needs to be concluded between JAXA and the university. In principle, a standard form provided by
JAXA is used.
• The agreement will be concluded between the Director General of the JAXA department in which the student is to be accepted and the President or Dean etc. of the university.
In principle, the contact point for the conclusion of the agreement is the JAXA department in which the student is to be accepted is.

23

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COMMISSIONED GUIDANCESTUDENT SYSTEM (2)(3) Procedures to commission a JAXA employee• After the conclusion of the agreement mentioned on the previous page, a JAXA employee who will engage in student guidance shall be commissioned as a visiting professor of the university.
The requirements for and details of the commission shall be as provided in the university’s rules. If the commissioned JAXA employee is an academic staff of JAXA, commission procedures canbe skipped. (To skip the procedures, the JAXA academic staff must be an academic staff of the Inter-University Research System, but the decision is made by the university.)• An application for commission should be made to the Director General of the JAXA department to in which the JAXA employee belongs before the acceptance of the student. (A form designatedby the university can be used.)
Notes
JAXA employees must fulfill the requirements below to be commissioned as a visiting professor of the university. Consult the person responsible in each department for details.
Academic staff: Assistant Professor or higher, or Specially Appointed Professor.

General Staff : Grade 6 or higher (e.g. Manager class)(4) Submission of necessary documents to JAXA
• After the conclusion of the agreement mentioned in the previous page and before acceptance of the student, the following documents must be submitted to the person responsible in the JAXA
department in which the student is to be accepted.
a. Letter of Pledge by the student to be accepted (standardized JAXA form)b. Documents proving purchase of insurance (*2)
Notes1) The documents should be submitted approximately one month before the desired start date of the acceptance.
2) (*2) Please refer to "Terms and Conditions for Acceptance" on page 25 to see details of the type of insurance to be purchased.

24

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE COMMISSIONED GUIDANCESTUDENT SYSTEM (3)(5) Advance preparation for and start of acceptance•Students who are accepted at JAXA must attend a safety and security training session to apply for an
entry pass and to take part in activities at JAXA.
• Each JAXA site has different application forms and training sessions. Please contact the JAXA
supervisor for details.

25

DETAILS OF ACCEPTANCE SYSTEMSTERMS AND CONDITIONS FOR ACCEPTANCE IN THE COMMISSIONEDGUIDANCE STUDENT SYSTEM(1) Cost
Acceptance fees (such as guidance fees and honorarium) as well as facility and utility charges are free. The university should bear the so-called “student guidance costs” incurred in thepurchase of consumables and travel etc. in relation to student guidance. JAXA will not bear such costs.
(2) Insurance• It is a prerequisite that the following insurance be purchased by the student to be accepted for the period of acceptance. Make sure that a copy of the insurance policy is submitted
when applying for acceptance. (If a copy is not submitted, the application will be rejected.)a. Accident Insurance (Disaster and Accident Insurance for Students Pursuing Education and Research (Gakkensai) - compensation for injuries caused to a student); b. Liability
Insurance (Personal Liability Insurance for Students Supplementary to Gakkensai (Gakkenbai) - compensation for injuries and property damage etc. caused to JAXA or any other third
party)• If the student causes damage to JAXA during the acceptance period, such damage should be compensated by the insurance above.
(3) IP/Public release/Confidentiality• If the student obtains intellectual property rights during the acceptance period, s/he must inform JAXA and consult his/her share of rights.
• The student is obligated not to disclose any of JAXA’s confidential information that may be obtained during the acceptance period. It is necessary to provide notice to JAXA in order for
results to be announced publicly.
(4) Other• During the acceptance period, the student should follow the instructions of JAXA’s supervising professors as well as JAXA’s rules as a user of its facilities.
• If there is a wrongful act such as a violation of the instructions or the rules above, the acceptance will be terminated.
* Detailed conditions are as provided in various JAXA’s rules on student acceptance, an agreement concluded between JAXA and the university, and the letter of pledge by the student.

26

DETAILS OF ACCEPTANCE SYSTEMSNOTES ON ACCEPTANCE IN THE COMMISSIONED GUIDANCE STUDENTSYSTEM☆ A master‘s student of a university in Japan may be accepted under this system for a maximum of one year (no renewal).
☆ If a master’s student of a university in Japan who has used this system for one year requests to extend to acceptance period using the Skills
Acquisition System (or vice versa), the university shall take into account that the acceptance shall not conflict with the restrictions provided in Standards
for Establishment of Graduate Schools. The Skills Acquisition System does not provide education and research guidance, including thesis guidance.
☆ This system exists only to provide graduate school education; it does not create a labor relationship between the student and JAXA during theacceptance period. Therefore, even if the student engages in work at JAXA as part of the guidance, s/he will not be paid wages, allowance, or otherform of salary.
* JAXA rules prohibit the acceptance of a student for the sole purpose of making him/her assist in the research of a JAXA employee.
☆ JAXA and the JAXA employee in charge of student guidance will not receive any guidance fees, but the university should bear the costs incurred intravel and purchase of consumables etc. in relation to student guidance (so-called "student guidance costs"). JAXA will not bear such costs.
☆ When a student is accepted in this system, they may be appointed as a research assistant of JAXA during the acceptance period.
☆ This system is used only when JAXA cannot accept a student under the Cooperative Graduate School System. In principle, JAXA believes that itshould accept students under the Cooperative Graduate School System pursuant to a cooperation agreement to provide full-fledged graduate school
education. Therefore, if students continue to be accepted from the same research department every year under the Commissioned Guidance Student
System, JAXA may request the research department to use the Cooperative Graduate School System instead.

27 DETAILS OF ACCEPTANCE SYSTEMS

Skills Acquisition System

28 DETAILS OF ACCEPTANCE SYSTEMSOVERVIEW OF THE SKILLS ACQUISITION SYSTEM☆ What is the skills acquisition system?
This is a system in which JAXA accepts and guides a student upon request from a university, so that the student can acquire JAXA’s technologies and knowledge etc. "JAXA’stechnologies and knowledge etc." refers to results such as knowledge and expertise related to research and development, or methods and techniques etc. for the design,
manufacture, test, experiment, analysis, and evaluation related to research and development, which are owned by JAXA. Therefore, this system cannot provide thesis/researchguidance or university/graduate school education.
☆ Who is eligible?
Technical college, junior college, university (undergraduate), or graduate school students.
☆ What is the scope of guidance?
The acquisition of results such as knowledge and expertise related to research and development, or methods and techniques for the design, manufacture, test, experiment,
analysis, and evaluation related to research and development, which are owned by JAXA. (The JAXA employee cannot provide education and research guidance, including
thesis guidance.)☆ Maximum acceptance period at JAXA
• The period necessary for practical training within 1 year and a maximum of 120 days (in principle, no renewal )29 DETAILS OF ACCEPTANCE SYSTEMSFIGURE: SKILLS ACQUISITION SYSTEM(1) Agreement on theacceptancePresident, Principal, Director, orDean etc.

Director General etc.

JAXA personnel(3) Technical guidance etc.

(2) Dispatch of a student

Student

30 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE SKILLSACQUISITION SYSTEM (OVERALL FLOW)(1) Submission of application
form to JAXA
(2) Approval of acceptance and conclusion of an agreement on theStudent Practical Training System (Skills Acquisition) between JAXA andthe university(3) Submission of necessary
documents to JAXA
(4) Advance preparation for and start
acceptance

31

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE SKILLS ACQUISITION SYSTEM (1)(1) Submission of application form to JAXA
When a university or graduate school requests JAXA to accept its graduate students under the skills acquisition system, the Commissioned GuidanceStudent acceptance Application Form (JAXA’s standard form) shall be submitted to the person responsible in the JAXA department in which thestudent is to be accepted.

Notes1) The application form should be submitted approximately two months before the desired start date of acceptance.
2) The details of guidance—such as the student’s desired practical training tasks—described in the "Application Form" should be discussed inadvance by the supervising professor of the university etc. and the JAXA employee who will guide the student. JAXA employees must fulfill therequirements below to be commissioned as a visiting professor in the Skills Acquisition System. For details, contact the person responsible in eachdepartment .
Academic staff: Assistant Professor or higher, or Specially Appointed Professor. General staff: Grade 5 or higher (e.g. Deputy Manager class)3) The "Application Form" should be prepared and submitted by the person responsible for the dispatch of students in the university such as the
President, Director, Dean, etc. Applications made by a student will not be accepted.
4) If the student is a foreign national, a screening related to Foreign Exchange and Foreign Trade Act may be required. Consult JAXA in advance tofacilitate the acceptance (the acceptance may be delayed depending on the screening process).

32

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE SKILLS ACQUISITION SYSTEM (2)(2) Approval of acceptance and conclusion of an agreement on the Student Practical Training System (Skills Acquisition) between JAXA and the university• When JAXA approves the acceptance, a student acceptance agreement needs to be concluded between JAXA and the university etc. In principle, a standard form provided by
JAXA is used.
• The agreement will be concluded between the Director General of the JAXA department in which the student is to be accepted, and the President, Director, Dean, etc. of theuniversity. In principle, the contact point for the conclusion of the agreement is the JAXA department in which the student is to be accepted.
(3) Submission of necessary documents to JAXA
• After conclusion of the agreement mentioned in (2) above and before acceptance of the student, the following documents must be submitted to the person responsible in the
JAXA department in which the student is to be accepted .
a. Letter of Pledge by a Student Desiring acceptance (standardized JAXA form)b. Documents proving purchase of insurance (*2)
Notes1) The documents should be submitted approximately one month before the desired start date of the acceptance.
2) (*2) Please refer to "Terms and Conditions for acceptance" on page 33 to see details of the type of insurance to be purchased.
(4) Advance preparation for and start of acceptance• Students who are accepted at JAXA must attend a safety and security training session to apply for an entry pass and to take part in activities at JAXA.
• Each JAXA site has different application forms and training sessions. Please contact the JAXA supervisor for details.

33

DETAILS OF ACCEPTANCE SYSTEMSTERMS AND CONDITIONS FOR ACCEPTANCE IN THE SKILLS ACQUISITIONSYSTEM(1) Cost
Acceptance fees (such as guidance fees and honorarium) as well as facility and utility charges are free. The student or university should bear the so-called “student guidance costs” incurred in thepurchase of consumables and travel etc. related to student guidance. JAXA will not bear such costs.
(2) Insurance• The student must purchase an insurance policy valid for the period of acceptance at JAXA. A copy of the insurance policy must be submitted when applying for acceptance. (If a copy is not submitted, theapplication will be rejected.)a. Accident Insurance (Disaster and Accident Insurance for Students Pursuing Education and Research (Gakkensai) - compensation for injuries caused to a student);b. Liability Insurance (Personal Liability Insurance for Students Supplementary to Gakkensai (Gakkenbai) - compensation for injuries and property damage etc. caused to JAXA or any other third party)• If the student causes damage to JAXA during the acceptance period, such damage should be compensated by the insurance above.
(3) IP/Public release/Confidentiality• If the student obtains intellectual property rights during the acceptance period, s/he must inform JAXA and consult his/her share of rights.
• The student is obligated not to disclose any of JAXA’s confidential information that s/he may obtain during the acceptance period. S/he must inform JAXA before publicly announcing his/her research
results.
(4) Other• During the acceptance period, the student must follow the instructions of his/her JAXA supervising professor as well as JAXA rules as a user of its facilities.
• If there is a wrongful act such as a violation of the instructions or rules, the acceptance will be terminated.
* Detailed terms are as provided in JAXA’s rules on student acceptance, the cooperation agreement concluded between JAXA and the university, and the Letter of Pledge by the student.

34 DETAILS OF ACCEPTANCE SYSTEMSNOTES ON ACCEPTANCE IN THE SKILLS ACQUISITION SYSTEM☆ The purpose of this system is for JAXA to impart existing technology and knowledge that it already owns. Therefore, research guidance including thesis
guidance cannot be provided to students accepted under this system. The student should return to the university to which they belong and then use thetechnology and knowledge acquired at JAXA to conduct research and write a thesis etc.
* If education and research guidance, including thesis guidance, is needed, the student should be accepted under the Cooperative Graduate School System or
the Commissioned Guidance Student System of the graduate student education and research guidance system.
☆ The maximum acceptance period per year in this system is 120 days in total on a working day basis. If a student is accepted for five days per week, theacceptance period will be approximately half a year. If a student is accepted for two days per week, the acceptance period will be approximately one year.
However, the acceptance period must be less than one year.
☆ In principle, a student cannot be accepted on the same practical training tasks for more than a total of 120 days per year as mentioned above.
☆ This system is a training system, and it does not create a labor relationship between the student and JAXA during the acceptance period. Therefore, even if thestudent engages in work at JAXA part of the guidance, s/he will not be paid wages, allowance, or other form of salary.
* JAXA rules prohibit the acceptance of a student for the sole purpose of making him/her assist in the research of a JAXA employee.
☆ The purpose of this system does not include research guidance as mentioned above, so students accepted under this system will not be appointed as
research assistants of JAXA during the acceptance period.

35 DETAILS OF ACCEPTANCE SYSTEMSInternship system

36 DETAILS OF ACCEPTANCE SYSTEMSOVERVIEW OF THE INTERNSHIP SYSTEM☆ What is the internship system?
This system accepts students, upon request from a university, for short-term work or research and development experience at JAXA’ssites. Therefore, this system does not provide thesis/research guidance or university/graduate school education.
☆ Who is eligible?
Technical college, junior college, university (undergraduate), or graduate school students.
☆ What does this system include?
This system includes a short-term work or research and development experience (this system does not provide education and researchguidance, including thesis guidance.)☆ Maximum acceptance period at JAXA
• The period necessary for practical training within 1 year and a maximum of 10 days (in principle, no renewal )37 DETAILS OF ACCEPTANCE SYSTEMSFIGURE: INTERNSHIP SYSTEM(1) Agreement on theacceptancePresident, Principal, Director, orDean etc.

Director General etc.

JAXA personnel(3) Work experience(2) Dispatch of a student

Student

38 DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE INTERNSHIPSYSTEM (OVERALL FLOW)(1) Submission of application
form to JAXA
(2) The acceptance is approved and an agreement on the Student Practical
Training System (Internship) is concluded between JAXA and the university.
(3) Submission of necessary
documents to JAXA
(4) Advance preparation for andstart of acceptance39

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE INTERNSHIP SYSTEM (1)(1) Submission of an application form to JAXA
When a university or graduate school requests JAXA to accept its graduate students under the Internship System, the “Acceptance Application Form” (JAXA’sstandard form) should be submitted to the person responsible in the JAXA department in which the student is to be accepted.

Notes1) The application form should be submitted approximately two months before the desired start date of acceptance (for open recruitment, it should be submitted by
the deadline designated in the recruitment information.)
2) The details of guidance—such as the student’s desired practical training tasks—described in the "Application Form" should be discussed in advance by thesupervising professor of the university etc. and the JAXA employee who will guide the student. JAXA employees must fulfill the requirements below to ecommissioned as a visiting professor in the Internship System. For details, contact the person responsible in each department .
Academic staff: Assistant Professor or higher, or Specially Appointed Professor.

General staff: Grade 5 or higher (e.g. Deputy Manager class)3) The "Application Form" should be prepared and submitted by the person responsible for the dispatch of students in the university such as the President, Director,
Dean, etc. Applications made by a student will not be accepted.
4) If the student is a foreign national, a screening related to Foreign Exchange and Foreign Trade Act may be required. Consult JAXA in advance to facilitate theacceptance (the acceptance may be delayed depending on the screening process).

40

DETAILS OF ACCEPTANCE SYSTEMSPROCEDURES FOR ACCEPTANCE IN THE INTERNSHIP SYSTEM (2)(2) The acceptance is approved and an agreement on the Student Practical Training (Internship) System is concluded between JAXA and the university.
• When JAXA approves the acceptance, a student acceptance agreement needs to be concluded between JAXA and the university etc. In principle, a standard form provided by JAXA is used.
• The agreement will be concluded between the Director General of the JAXA department in which the student is to be accepted and the President, Director, Dean, etc. of the university. In
principle, the contact point for the conclusion of the agreement is the JAXA department in which the student is to be accepted.
(3) Submission of necessary documents to JAXA
• After the conclusion of the agreement mentioned in (2) above and before the acceptance of the student, the following documents must be submitted to the person responsible in the JAXA
department to in which the student is be to accepted.
a. Letter of Pledge by the student to be accepted (standardized JAXA form),b. Documents proving purchase of insurance (*2)
Notes1) The documents should be submitted approximately one month before the desired start date of the acceptance (for open recruitment, it should be submitted by the deadline designated in the
recruitment information etc.).
2) (*2) Please refer to "Terms and Conditions for acceptance" on page 41 to see details of the type of insurance to be purchased.
(4) Advance preparation for and start of acceptance• Students who are accepted at JAXA must attend a safety and security training session to apply for an entry pass and to take part in activities at JAXA.
• Each JAXA site has different application forms and training sessions. Please contact the JAXA supervisor for details.

41

DETAILS OF ACCEPTANCE SYSTEMSTERMS AND CONDITIONS FOR ACCEPTANCE IN THE INTERNSHIP SYSTEM(1) Cost
Acceptance fees (such as guidance fees and honorarium) as well as facility and utility charges are free. The student or university should bear the so-called “student guidance costs” incurred in thepurchase of consumables and travel etc. related to student guidance. JAXA will not bear such costs.
(2) Insurance• The student must purchase an insurance policy valid for the period of acceptance at JAXA. A copy of the insurance policy must be submitted when applying for acceptance. (If a copy is not submitted, theapplication will be rejected.)a. "Accident Insurance" ("Disaster and Accident Insurance for Students Pursuing Education and Research (Gakkensai)" - Compensation for injuries caused to a student);b. "Liability Insurance" ("Internship Insurance (Internbai)"; Compensation for injuries and property damage etc. caused to JAXA or any other third party)• If the student causes damage to JAXA during the acceptance period, such damage should be compensated by the insurance above.
(3) IP/Public release/Confidentiality• If the student obtains intellectual property rights during the acceptance period, s/he must inform JAXA and consult his/her share of rights.
• The student is obligated not to disclose any of JAXA’s confidential information that s/he may obtain during the acceptance period. S/he must inform JAXA before publicly announcing his/her research
results(4) Other• During the acceptance period, the student must follow the instructions of his/her JAXA supervising professor as well as JAXA rules as a user of its facilities.
• If there is a wrongful act such as a violation of the instructions or rules, the acceptance will be terminated.
* Detailed terms are as provided in JAXA’s rules on student acceptance, the cooperation agreement concluded between JAXA and the university, and the Letter of Pledge by the student.

42

DETAILS OF ACCEPTANCE SYSTEMSNOTES ON ACCEPTANCE IN THE INTERNSHIP SYSTEM☆ The purpose of this system is to provide work experience including research and development . Therefore, research guidance, including thesis guidance,cannot be provided to students accepted under this system. The student should return to the university to which they belong and then use the technology andknowledge acquired at JAXA to conduct research and write a thesis etc.
* If education and research guidance, including thesis guidance, is needed, the student should be accepted under the Cooperative Graduate School System or
the Commissioned Guidance Student System of the graduate student education and research guidance system.
☆ The maximum acceptance period in this system is a total of ten days on a working day basis. The acceptance period may be two consecutive weeks or ten
weeks (one day per week), but should be less than one year.
☆ In principle, a student cannot be accepted under the same practical training tasks for more than a total of ten days per year, as mentioned above.
☆ The system is a training system, and it does not create a labor relationship between the student and JAXA during the acceptance period. Therefore, even if
the student engages in work at JAXA as part of the guidance, s/he will not be paid wages, allowance, or other form of salary.
* JAXA rules prohibit the acceptance of a student for the sole purpose of making him/her assist in the research of a JAXA employee.
☆ The purpose of this system does not include research guidance as mentioned above, so students accepted in this system will not be appointed as research
assistants of JAXA during the acceptance period.
☆ At JAXA, the internship system is not linked with recruitment activities for employees. (participation in an internship is not a site of a recruitment activity.)43 OTHER

FAQ (Frequently Asked Questions)44 FAQ:1
Q1. (From a student) I currently belong to a university. Can I apply for JAXA’s student system as an individual, not via my university?
A1. JAXA does not accept applications made by students individually. JAXA only accepts applications made by the university etc. to which the student
belongs.

Q2. (From a worker) I am currently working for a company, and I would like to try to study space development. Can I apply for the system?
A2. No. As in answer A1, JAXA does not accept applications made by individuals. Also, only students are eligible for the student acceptance system. The
system is not targeted for working professionals. JAXA does have a system for working professionals in which it accepts researchers and engineers uponrequest from companies and other organizations . We suggest that you consider this system.

Q3. (From an undergraduate student) I’m in my fourth year of undergraduate studies. I would like to request graduate work guidance. Would you accept myapplication?
A3. JAXA does not provide research guidance, including thesis guidance, to undergraduate students. The Skills Acquisition System of the student practicaltraining system allows guidance on and acquisition of the methods and techniques necessary for graduate work. However, due to restrictions provided in theStandards for Establishment of Universities, it is not possible to provide guidance on research and thesis writing based on such methods and techniques.

45 FAQ:2
Q4. (From a student) I heard that research guidance and thesis guidance were provided to a senior student in the technical trainee system at JAXA. It seems likethe technical trainee system has been reviewed and changed to the Skills Acquisition System of the student practical training system. I heard that researchguidance, including thesis guidance, will not be provided in this new system. Why is that?
A4. We cannot make any comments without knowing the background of this particular student. However, in principle, only technical practical training is provided
and research guidance was not provided even in the technical trainee system. This review clarifies JAXA’s intentions.
JAXA believes that its employees should be commissioned as a visiting professor and guide the student as a university professor under the Cooperative Graduate
School System and Commissioned Guidance Student System to carry out research guidance, including thesis guidance.

Q5. (From a student) Instead of enrolling in graduate school and receiving guidance at JAXA under the Cooperative Graduate School System, etc., I would like toenroll in the Institute of Space and Astronautical Science or another JAXA program and acquire a degree there.
A5. JAXA (including the Institute of Space and Astronautical Science) is not a university corporation, so it cannot accept students for enrollment and JAXA cannot
grant degrees. If you would like to receive graduate school education at JAXA, you should first enroll in a graduate school in Japan or overseas and ask to bedispatched to JAXA under the Cooperative Graduate School System or Commissioned Guidance Student System.

46 FAQ:3
Q6. (From a student) If I am accepted as a Cooperative Graduate School student (or Commissioned Guidance student,
Skills Acquisition student, or Internship student), may I present myself as a JAXA researcher? Will I become an employee?
A6. You are not a JAXA researcher but a student receiving guidance. There is no labor relationship between students
accepted under the student acceptance system and JAXA (students are not employees). Accordingly, salary and travel costs
are not paid.

Q7. (From a student) I was accepted under the Skills Acquisition System, and I heard that JAXA has a research assistantsystem for accepted students. Can I be appointed as a research assistant?
A7. No. The research assistant system is applicable only for Cooperative Graduate School students (including Graduate
School of Interdisciplinary Information Studies of Tokyo University and Graduate University for Advanced Studies) andCommissioned Guidance students.

47 FAQ:4
Q8. (From a student) I would like to acquire measuring technologies at JAXA using an internship system run by my university. Should
I use JAXA’s internship program? I am afraid that it will not be possible to receive the guidance I want because the acceptance period
is short and the content of the guidance is work experience.
A8. You don’t necessarily have to select JAXA’s Internship system even if your university calls its program an internship. The Skills
Acquisition System seems to be appropriate for your needs.

Q9. (From a student) I want to become a JAXA employee. What is the relationship between participating in the internship system andjob hunting activities?
A9. There is no relationship between the internship of the student acceptance system and JAXA’s recruitment activities. Of course, if
you are interested in JAXA, work and research experiences here can help you consider how to shape your career. However,participation in internships is not linked to recruitment activities by JAXA.

48 FAQ:5
Q10. (From a student) I will attend Sagamihara Campus under the Cooperative Graduate School System from April. Will JAXA provide a student
discount certificate?
A10. JAXA cannot issue student discount certificates. Such certificates should be obtained through your university.

Q11. (From a university staff member) A JAXA employee has given lectures at our campus as a part-time instructor. Which system of the student
acceptance system should we use afterward to request lectures?
A11. If JAXA does not accept any of your students, and the JAXA employee solely gives lectures and guidance at your university, you can continue to
use the usual commission procedures. This student acceptance system does not apply in your case.

Q12. (From a university staff member) Which system should we use if we would like a JAXA employee to lecture at our campus and to provide researchguidance by receiving our student at JAXA sites?
A12. For JAXA to accept your student for guidance purposes, the Cooperative Graduate School System should be used. As for the lecture, they should
be set forth in the cooperation agreement concluded between your university and JAXA. The scope of work to be commissioned shall also be included
when commissioning a JAXA employee as a professor of your university professor.

49 OTHER

Changes from the Old System

50 GENERAL
1) Basic concepts and conditions relating to student acceptance were not standardized as certain systems were carriedover from the pre-merged.
2) JAXA recently reorganized the student acceptance system and divided it into two broad categories (graduate school
education and practical training), depending on the purpose of acceptance. Furthermore, JAXA has also reorganizedeach category into two sub-categories (four acceptance systems in total) based on differences such as the contents of
guidance and the acceptance period.
3) JAXA has clarified the common conditions for acceptance of a student such as costs, insurance/compensation, andhandling of intellectual property rights.
4) In the past, there were certain systems which required only a simple agreement, application form, and letter of
acknowledgement to accept a student. Now, a cooperation agreement needs to be concluded for every system for JAXA
to be responsible for the acceptance.
5) JAXA has defined the qualifications of JAXA employees as well as clarified the obligations of those employees who
are responsible for securing the safety of the students and providing training and guidance to them.

51 ☆ “GRADUATE STUDENT EDUCATION AND RESEARCHGUIDANCE SYSTEM”“COOPERATIVE GRADUATE SCHOOL SYSTEM”

1) There were no rules on the Cooperative Graduate School System until now, and JAXA has accepted
students based on individual agreements with each university. JAXA now defines the system as one of
the student acceptance systems.
2) While acceptance conditions have been clarified based on JAXA’s concept, the new acceptancesystem is still compliant to the traditional method.
3) If an agreement has already been concluded, the prior and existing agreement will be effective during
its term. JAXA may discuss conditions when the agreement is renewed.

52 ☆ “GRADUATE STUDENT EDUCATION AND RESEARCHGUIDANCE SYSTEM”“COMMISSIONED GUIDANCE STUDENT SYSTEM”

1) JAXA has modified the special inter-institutional research fellow system used by the Institute of Space and Astronautical
Science of JAXA, and students can be accepted by other departments of JAXA.
2) Even if the acceptance cannot be based on the cooperative graduate school system, departments other than the Institute ofSpace and Astronautical Science can provide graduate school education. However, unlike academic staff of the Institute ofSpace and Astronautical Science for the Inter-University Research System, general staff of JAXA must be commissioned by theuniversity to earn a position equivalent to a university professor. Therefore, a university needs an act of a commission. (Foracademic staff, the university may skip the commission at its own discretion.)
3) JAXA believes that the Cooperative Graduate School School System pursuant to a cooperation agreement should be used toresponsibly provide graduate school education. However, JAXA expects that the Commissioned Guidance System be used
when it is difficult to commission a JAXA employee as a partner professor due to the limited number of the university’s
professors and when it is necessary to have research guidance on relatively individual and specific themes.
4) The university should bear the student guidance costs incurred in the purchase of goods and travel by a student in relation to
student guidance.

53 ☆ “STUDENT PRACTICAL TRAINING SYSTEM”“SKILLS ACQUISITION SYSTEM”

1) This system is based on the old technical trainee system.
2) Guidance in the old system was always limited to technical training and did not include graduate
school education, including thesis guidance. However, as there was some misunderstanding about thesystem, JAXA has clearly defined its intent.
3) Up until the reorganization of the system, the acceptance period was in principle one year. Now, it has
been set to a maximum of 120 days in total per year. In addition, the student will not be accepted on thesame training theme in the next academic year. JAXA takes into account the restrictions such as theStandards for Establishment of Universities and the Standards for Establishment of Graduate Schools.
4) An agreement needs to be concluded for the acceptance (in order to clarify responsibilities).
5) The university or the student should bear the costs incurred in the acceptance (including costs
incurred in travel and purchase of consumables etc. by the student). JAXA will not bear these costs.

54 ☆ “STUDENT PRACTICAL TRAINING SYSTEM”“INTERNSHIP SYSTEM”

1) This system is based on the old internship system.
2) Guidance in the old system was always limited to work experience and did not include graduate school education,
including thesis guidance. However, as there was some misunderstanding about the system, JAXA has clearly definedits intent. JAXA has clarified that work experience includes experience of research and development operations.
3) Up until the reorganization of the system, the acceptance period was in principle one year. Now, it has been set to a
maximum of 10 days in total per year. In addition, the student will not be accepted on the same training theme in thenext academic year. JAXA believes that it is possible to acquire sufficient work experience in about two weeks.
4) Even if the university’s external practical training system is called an internship, the university may select JAXA’s
Skills Acquisition System instead of the Internship system if the student hopes to acquire technology and knowledge aswell as work experience.

55 MAIN CONTACT POINTS
1) Inquiries on JAXA’s student acceptance system and acceptance at the Institute of Space andAstronautical Science (Sagamihara):
Management and Integration Department, Institute of Space and Astronautical Science (External
Partnership Section)2) Inquiries on Acceptance at the Aeronautical Technology Directorate (Choufu):
Management and Integration Department, Aeronautical Technology Directorate (External Partnership
Section)3) Inquiries about acceptance at the Research and Development Directorate (Choufu, Tsukuba,
Kakuda):Management and Integration Department, Research and Development Directorate