IGU2013
Kyoto Regional Conference

Exhibitor Prospectus

October 1, 2012

IGU2013 Kyoto Regional ConferenceContents
1. Greeting ········································································· 02
2. General Information ······················································· 03
3. Program ········································································· 05
4. Exhibition ········································································· 65. Payment ·········································································· 86. Exhibitor Application Form ················································· 9-1-

IGU2013 Kyoto Regional Conference

1. Greeting
Invitation to Kyoto Regional Conference

On behalf of the geographic community in Japan, it is our great pleasure to invite you toparticipate in the Kyoto Regional Conference, which will be held from August 4–9, 2013. The
main theme of the conference is "Traditional Wisdom and Modern Knowledge for the Earth'sFuture."
The ancient capital of Japan, Kyoto is globally recognized in association with the Kyoto
Protocol, which was concluded in December 1997 at the Kyoto International Conference Center,
where the Conference is scheduled to be held. We hope the Conference adds a new page in thehistory of this memorable venue and succeeds in enhancing global understanding, especially inthe light of the global environmental challenges the world now faces.
The Great East Japan Earthquake/Tsunami on March 11, 2011 and the unprecedented disasterthat followed, including the nuclear disaster at Fukushima, have shaken not only Japan, but also
the rest of the global community. The events have led an increasing number of people toreconsider their values, priorities, and ways of living. The Conference will offer ample
opportunities to learn, think, and exchange information and ideas on these crucial issues. It will
also provide an opportunity for networking.
The participants of the Conference may also enjoy visiting other parts of Japan and its vicinity
by joining pre- or post-congress excursions. These are being arranged by the Organizing
Committee or IGU Commissions, with the support of a number of national/regional
geographical societies.
We look forward to welcoming you to Kyoto in the summer of 2013 !

Yoshitaka Ishikawa(Chair, Organizing Committee of IGU Kyoto Regional Conference 2013)

Shigeko Haruyama(Chair, National Committee of Japan for IGU)-2-

IGU2013 Kyoto Regional Conference

2. General Information(1) Meeting Title
IGU2013 Kyoto Regional Conference(2) Meeting Duration
August 4 (Sun.) ~9 (Fri.), 2013(3) Meeting Venue
Kyoto International Conference Center (ICC Kyoto)
Address: Takaragaike, Sakyo-ku, Kyoto, Japan 606-0001
Tel: +81-75-705-1234 Fax: +81-75-705-1100
URL: http://www.icckyoto.or.jp/en/(4) Organizing Committee
EXECUTIVES

Chair, Sponsors Committee
Chair, National Committee of Japan for IGU
Chair, Commissions Committee
Vice-president, International Geographical Union
Chair, Organizing Committee
Chair, Treasury Committee
Vice Secretary-general, Organizing Committee
the Former Chair,Japan Organization of Geographical Sciences
Chair, Japan Organization of Geographical Sciences
Secretary-general, Organizing Committee

COMMITTEECHAIRS

Sponsors Committee
Commissions Committee
Geography Olympiad Committee
Treasury Committee
PR/Outreach Committee
Scientific Program and Publication Committee
Venue Committee
Field Trips Committee

SECRETARIAT

Secretary-general
Vice Secretary-general-3-Motohide Akiyama(Shiga University)
Shigeko Haruyama(Mie University)
Yukio Himiyama(Hokkaido University of Education)
Yoshitaka Ishikawa(Kyoto University)
Yuji Murayama(University of Tsukuba)
Noboru Ogata(Kyoto University)
Atsuyuki Okabe(Aoyama Gakuin University)
Teruko Usui
(Nara University)
Keiji Yano
(Ritsumeikan University)
Motohide Akiyama(Shiga University)
Shigeko Haruyama(Mie University)
Yoshiyasu Ida(University of Tsukuba)
Yuji Murayama(University of Tsukuba)
Takashi Oguchi(University of Tokyo)
Kohei Okamoto(Nagoya University)
Kazuko Tanaka(Kyoto University)
Kenji Tsutsumi(Osaka University)
Keiji Yano(Ritsumeikan University)
Noboru Ogata(Kyoto University)

IGU2013 Kyoto Regional Conference(5) Numbers of Expected Participants
1,200 (Domestic 400 + International 800)
(6) Main Theme“Traditional Wisdom and Modern Knowledge for the Earth’s Future”(7) Scientific Program Topics
Hazard and Risk, Land Degradation and Desertification, Sustainability of Rural Systems,
Geographical Information Sciences, Global Change and Human Mobility, and so on(8) Official Language
English(9) Contact
Secretariat
Mr. Keiji Yano (Secretary-general) / Mr. Noboru Ogata (Vice Secretary-general)
Organizing Committee of IGU Kyoto Regional Conference 2013
c/o Department of Geography, Ritsumeikan University,56-1, Toji-in-kita-machi, Kita-ku, Kyoto, 603-8577, Japan
E-mail: info.igu.kyoto2013@gmail.com
Tel: +81-(0)75-465-1957
Fax: +81-(0)75-465-8296
Official Website: http://www.igu-kyoto2013.org/
Logistic Office for the KRC
c/o Japan Convention Services, Inc. Kansai Branch Office
Keihanshin- Yodoyabashi Bldg. 4-4-7 Imabashi, Chuo-ku, Osaka, 541-0042, Japan
E-mail: igu2013-jcs@convention.co.jp
Tel: +81-(0)6-6221-5931
Fax: +81-(0)6-6221-5939-4-IGU2013 Kyoto Regional Conference

3. Program（as of October 1, 2012）*The program is subject to change.

*1 Public lecture is conducted in Japanese. The venue of this public lecture is not the Kyoto International Conference Center but
Clock Tower Centennial Hall, Kyoto University. For detailed information on this hall, please visit its website(http://www.kyoto-u.ac.jp/en/clocktower).
*2 Joint sessions are organized by Japan’s major geographical societies or research programs whose head investigators areJapanese geographers.

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4. Exhibition(1) Exhibition Period (scheduled)
August 5 （Mon.） ~ 8（Thu.）, 2013a) Setup:
August 4 (Sun.)
13:00 - 17:00b) Exhibition:
August 5 (Mon.) - August 7 (Wed.)
08:00 - 17:30
August 8 (Thu.)
08:00 - 15:30
c) Removal:
August 8 (Thu.)
15:30 - 17:30(2) Exhibitors
Geographical equipment, analysis equipment, information devices and systems, publisher, etc.
(3) Exhibition Fee*All prices include consumption tax (5%)

Apply inUnits ofDimension

Fee

Booth Package Type 1

1

6 m2 (W3 m × D2 m × H2.5 m)

138,000 JPY

Booth Package Type 2

1

12 m2 (W6 m × D2 m × H2.5 m)

230,000 JPY

Type(4) Booth Size
Booth Package Type 1(W3000mm×D2000mm×H2500m)

 Back panel (W3,000 × H2,500)
 Side panel (W2,000 × H2,500)
 Parapet (W3,000 × H300)
 Company name board (W900 × H200)
 Fluorescent light (40 W FL × 1)
 Display stand with white table cloth (× 1)(W1,800 × D900 × H700)
 Electrical socket (AC100V500W×1)
 Exhibitor badges (5 badges / booth)
Booth Package Type 2(W6000mm×D2000mm×H2500mm)

 Back panel (W6,000 × H2,500)
 Side panel (W2,000 × H2,500)
 Parapet (W6,000 × H300)
 Company name board(W900 × H200)
 Fluorescent light (40 W FL × 2)
 Display stand withwhite table cloth (× 2)(W1,800 × D900 × H700)
 Electrical socket(AC100V500W×2)
 Exhibitor badges (5 badges / booth)(1 additional badge for each additional booth)* The above booth and equipment will be set up by the Logistics Office.
* Bring and install any other decorations yourself.
* Bring cloths to drape over products.

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IGU2013 Kyoto Regional Conference(5) Available Number of Spaces/Booths (scheduled)20(6) Location Assignment
After receiving applications, the Secretariat will determine the location of exhibitors inconsideration of the type, size and shape of exhibited items, number of spaces/booths purchased, etc.
(7) Exhibit Items
Items within the scope of “Exhibitors” above and must be permitted by the Secretariat(8) Exhibitor’s Manual
Two (2) months prior to the congress, the details on location assignment, setup, decorations,management and so forth will be announced to the exhibitors. In addition, rental information for
furniture, lights, etc. will also be informed.
(9) Eligibility to participate in the Congress
Exhibitors do NOT qualify to participate in the activities and programs of the conference hall.
To participate in the congress, with no exception, everyone must register separately. Exhibitors havefree access at all times in the exhibition hall.
(10) How to Apply
Fill out the required information on the Exhibitor Application Form (pg. 9)
and send it to the Logistics Office（pg. 4).
(11) Application Deadline
March 29 （Fri.）, 2013
*Application will be closed once all of the spaces / booths have been taken.
(12) Exhibition Hall Layout

1F Annex Hall 2, Kyoto International Conference Center (The exhibition hall layout is subjected to change)-7-

IGU2013 Kyoto Regional Conference

5. Payment(1) Deposit Payment
A bill will be sent after applications have been processed. Deposit must be paid to the bank accountas below.
■ Bank Information ■- Account Holder:
2013NEN KYOTOKOKUSAICHIRIGAKUKAIGISOSHIKIIINKAIZAIMUIIN KAWASUMI NAOMI- Account Number/Type: 7332907 / SAVING ACCOUNT- Swift Code:SMBCJPJT- Bank Name:SUMITOMO MITSUI BANKING CORPORATION- Bank Branch:
ENMACHI BRANCHNOTE: Bank charges are the responsibility of the payee(2) Cancellation Policy
In principle, cancellations and changes are not accepted. The below cancellation fees will becharged when the exhibitor cancels or changes the application (except adding new content).
On or after specified application deadline: Cancellation Fee 100%-8-IGU2013 Kyoto Regional Conference
IGU2013 Kyoto Regional Conference
November 24-27, 2012, Kyoto, JapanExhibitor Application Form
Attention: Logistic Office for the KRC

c/o Japan Convention Services, Inc. Kansai Branch Office
2F Keihanshin Yodoyabashi Bldg. 4-4-7 Imabashi, Chuo-ku, Osaka, Japan 541-0042
Fax: 06-6221-5939 E-mail: igu2013-jcs@convention.co.jp※Fill in the required information and fax to the above office. / Application deadline: March 29 （Fri.）, 2013

Applied Date(month/day/year)(Japanese) if availableCompany
NameCompany
Address(English)

Address:
City:

Province:

Country:

Zip:

Name
Departmentor Division
Person inChargeTelFax
E-mailBooth Type&Quantity

Booth Type 1(138,000 JPY) ×

Qty.＝JPY

Booth Type 2(230,000 JPY) ×

Qty.＝

JPY

*All prices include 5% consumption tax.

Planned items
to exhibit(Specify any other requests in the space below.)

Comments-9-