Document 1
WORKING GROUP ADMINISTRATIVE RULES
1. Purpose
This Working Group administrative rules (“Rules”) is made as a supplement ofArticle 10 of The Agreement of XGP Forum to specify detailed rules for theadministration of the Technical Working Group (“TWG”) and had been approved byGeneral Meeting to extend this Rules to all of relevant WGs.
2. Function
WG shall have the following functions to achieve the purpose stated in Article 10 of
The Agreement of XGP Forum.
2.1. To make / change / delete working items of the WG.
2.2. To make / change / delete XGP specification.
2.3. To investigate / research XGP related technology.
2.4. To carry out other matters necessary to achieve the purpose.
3. Member
3.1. It allows registering multiple persons from one entity as the Members of therelevant WG(“Members”), but counted as a single voting right in case of voting.
3.2. The Members assigned as the Chairperson of WG (“WG Chairperson”), Vice –chairpersons of WG (“WG Vice Chairpersons”) or Chairpersons of Sub Working
Groups(“SWG Chairpersons”) may invite someone outside of the Members tothe relevant WG.
4. WG Chairperson and Vice Chairperson
4.1. Candidate of Chairperson nominated by each WG registered Members shall beelected by the majority of relevant WG Members.
4.2. Vice Chairperson(s) shall be appointed by the relevant Chairperson.
4.3. Chairperson can be dismissed for appropriate reasons by more than two thirds ofthe relevant WG Members or more than half of Steering Committee Members.
5. Meeting
5.1. The meeting of the WG (“Meeting”) shall be convened, and chaired by the WG
Chairperson.
5.2. The WG Vice Chairpersons shall perform the duties of the WG Chairperson in
the event of absence of the WG Chairperson.
5.3. As the registered Member is obligated to attend the Meeting, yet in the absenceof the Meeting shall transfer the right of proxy to WG Chairperson automaticallyunless otherwise mentioned.
5.4. The Meeting becomes official when more than half of registered Members
carrying the right of voting including the proxy attend.

5.5. When the Members cannot attend the Meeting for any considerable reason, theMembers may make their deputy attend the Meeting by the advance notice inwriting.
5.6. If necessary, the WG Chairperson is entitled to permit persons other than theMembers attend the Meeting under the condition without the right of voting.
5.7. If necessary, the Members may make their companion attend the Meeting by theprior consent of WG Chairperson, however such companion has no right forvoting.
6. Right to vote
The Members who belong to XGP Forum signatory organizations stated in Article 2of RULES OF XGP Forum (“Signatory Members”) shall have one (1) vote each.
7. Voting
7.1. Resolutions in the Meeting shall, unless otherwise stated herein, pass by amajority of the Signatory Members present at the Meeting excluding theSignatory Members abstaining stated in Article 7 of the Rules (the “ValidSignatory Members”). In the event of tie in voting, the WG Chairperson shallhave a casting vote.
7.2. Resolutions of Article 2 Item 2.1 and Item 2.2 shall pass by all the ValidSignatory Members in principle. When the resolutions cannot pass by all theValid Signatory Members even after enough discussion, the resolutions may passby not less than two of thirds of the Valid Signatory Members. The Members
who have a complaint may appeal against the passed resolutions in writing to theChairperson of XGP Forum.
8. Attitudes for voting
8.1. Attitudes for voting shall be among the followings.
8.1.1. For
8.1.2. Against
8.1.3. Abstentions
8.2. In case of “against”, reason(s) or concrete counterproposal(s) shall be submitted
in writing to the WG Chairperson.
8.3. Abstentions shall include “against” at which neither reason(s) nor concrete
counterproposal(s) are submitted in writing to the WG Chairperson.
9. Voting by e-mail9.1. With the approval of the Meeting, voting by e-mail may be conducted9.2. When the WG Chairperson recognizes voting by e-mail necessary by the reasonof urgency, the WG Chairperson may conduct voting by e-mail.
10. Sub Working Group
10.1. With the approval of the Meeting, Sub Working Groups (“SWGs”) shall beestablished to perform certain working items of the WG.
10.2. The WG Chairperson shall nominate the SWG Chairperson of each SWG.
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10.3. SWGs shall in principle be composed of experts who belong to the Member
Organizations.
10.4. In principle, the rule of Sub Working Group is same as the rule of Working
Group except the one not suitable for Sub Working Group.
11. Amendment of the Rules
The rules may be revised or amended by the resolutions of not less than two of thirdsof the Valid Signatory Members.

Ver.
1.0
2.0

Date
Apr.2, 2009
Nov.29, 2017

History of Revision
Description
The first edition as XGP Forum“mail”-> “e-mail”

2Reason
Newly established.
Correction