* The Japanese version is the authoritative version, and this English translation is intended
for reference purposes only. Should any discrepancies or doubts arise between the twoversions, the Japanese version will supersede the English version.

Regulations on Conflict of Interest Management ofTokyo University of Foreign Studies
April 27, 2021
Regulation No. 27
Amended 23 July, 2024
Regulation No.78
Article 1

PurposeThe purpose of these Regulations is to provide for necessary matters relating to appropriate conflict ofinterest management (hereinafter referred to as the “Conflict of Interest Management”) of the Tokyo
University of Foreign Studies (hereinafter referred to as the “University”) and its Officers andEmployees, etc., by ensuring the Research Integrity (research soundness and fairness) in order toprevent any act of the University, Officers and Employees, etc. that leads to conflict interest as well as
to enable them to concentrate on their duties fairly and efficiently and to smoothly carry out social
and international contribution activities with peace of mind, including industry-academia- government
collaboration activities (hereinafter referred to as the "Collaborative Activities, etc.").

Article 2Definition

The definitions of the terms used in these Regulations shall be as stipulated in each of thefollowing items:(1) "Conflict of Interest" means a situation in which the responsibilities of the University,Officers and Employees, etc. regarding education and research conflict with the interests orresponsibilities that the University, Officers and Employees, etc. may gain through therelationship with the Companies, etc.
(2) "Officers and Employees, etc." means those prescribed in items of the following Article.
(3) "Companies, etc." means companies, national or local government agencies, or otherorganizations.
(4) “Research Integrity” means the soundness and fairness of research in relation to the risks
associated with the internationalization and openness of research activities.
Article 3Persons Subject to Conflict of Interest Management

The person’s subject to Conflict of Interest Management shall be as follows:(1) Officers and employees of the University (including part-time employees and specified fixedterm employees);1(2) Students, etc. of the University who participate in joint research, commissioned research, etc.
conducted by the University or any person prescribed in the preceding item with any person
outside the University; and(3) Any other persons designated by the Committee prescribed in Article 5.
Article 4
1

Events Subject to Conflict of Interest Management

Conflict of Interest Management under these Regulations shall cover the activities listed below
to be performed by the Officers and Employees, etc.:(1) Performing

Collaboration

Activities,etc.

(concurrent

businesses,joint

research,commissioned research, etc. with companies) with those outside of the University;(2) Receiving money (salaries, rewards, etc.) not less than a certain amount, benefits (goods,equipment, personnel, etc.), or shares or other economic benefits (excluding those receivedfrom public organizations) from Companies, etc.;(3) Purchasing goods or services, etc. not less than a certain amount from the Companies, etc.
referred to in the preceding item;(4) Causing students, etc. to engage in Collaborative Activities, etc.; and(5) Any other cases designated by the Committee prescribed in the following Article as being
subject to the Conflict of Interest Management.
2In addition to the matters prescribed in the preceding paragraph, the cases where the University
gains benefits as an organization in connection with the cases listed in items in the precedingparagraph shall be subject to the Conflict of Interest Management.

Article 5
1Conflict of Interest Management Committee

The University shall have the Conflict of Interest Management Committee (hereinafter referredto as the "Committee") in order to properly manage Conflict of Interest.

2

The Committee shall consist of the following members:(1) Director or Vice President appointed by the President;(2) Dean, Institute of Global Studies(3) Dean, Institute of Japan Studies(4) Director, Research Institute for Languages and Cultures of Asia and Africa(5) Secretary-General(6) Other persons who are deemed necessary by the President.

3The Committee shall discuss or implement the following matters:(1) Matters relating to revision or abolishment of the Conflict of Interest Management Policy;(2) Matters relating to the measures to limit adverse effects resulting from Conflict of Interest;2(3) Matters relating to investigations for Conflict of Interest Management;(4) Matters relating to review, recommendation, etc. regarding Conflict of Interest Management;(5) Matters relating to Research Integrity; and(6) Other important matters relating to Conflict of Interest.
4The term of office of the Committee members appointed by the President under item 6 ofparagraph 2 hereof shall be two (2) years, and they may be reappointed. Provided, however, thatthe last day of the term of office of any committee member shall be the last day of the term ofoffice of the President who appoints such Committee member.

5

Any member appointed to fill in a vacancy in the Committee in the preceding paragraph shallserve only the unexpired term of his/her predecessor.

6The Committee shall have a Chairperson and the member prescribed in item 1 of paragraph 2
shall serve in this capacity.

7

The Chairperson shall convene a Committee meeting and shall serve as the chairperson thereof.
However, in the absence or disability of the Chairperson, a Committee member designated inadvance by the Chairperson shall act on his/her behalf.

8The Committee may not open a meeting and make a decision unless a majority of theCommittee members are present.

9Decisions of the Committee shall be made by a majority of the Committee members present,
and in the event of a tie in votes, the Chairperson shall make a final decision.

10If the Committee deems it necessary, the Committee may require persons other than theCommittee members to attend a meeting and offer opinions.

Article 6
1Consultation Desk

A consultation desk will be established by the Research Promotion Division of the General Affairs
and Planning Department to receive consultations or reports regarding Conflict of Interest
management to ensure Research Integrity.

2Consultations or reports received by staff of the Consultation Desk will be reported as necessary tothe Chairperson as outlined in paragraph 6 of the preceding article.

Article 71

Conflict of Interest Management Investigation

The method of Conflict of Interest Management and Research Integrity investigations shall be as
follows:(1) Submission of the Conflict of Interest Check Sheet;(2) Hearing;(3) Monitoring;(4) Gathering information through the Consultation Desk as outlined in the preceding article;
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(5) Information provided by related committees and administrative organizations; or(6) Other investigation deemed necessary by the Committee.
2

Necessary matters relating to the procedures for conducting an investigation under the items of
the preceding paragraph shall be prescribed by the Committee separately.

Article 81Review, Recommendation, etc.

The Committee shall conduct a review as to whether the University can allow the situation ofthe Conflict of Interest based on the investigation carried out in accordance with the provisionsof the preceding article.

2

If corrective measures are deemed necessary as a result of the review under the preceding
paragraph, the Committee shall make a report to the President and make recommendations, etc.
to the Officers and Employees, etc. concerned.

3

If the Committee has made recommendations, etc. under the preceding paragraph, theCommittee shall monitor the subsequent situation of such Officers and Employees, etc.

Article 9
1AppealOfficers and Employees, etc. who have received the recommendation, etc. under paragraph 2 ofthe preceding article may request the President for a re-review if they are dissatisfied with such
recommendation, etc.

2Upon receipt of a request for re-review under the preceding paragraph, the President shalldetermine the necessity of such re-review and promptly have the Committee perform such rereview.

3

The Committee may add outside experts to its members for the re-review as necessary.

4

The Committee shall report the results of the re-review to the President. The President shallmake a final decision and notify it to the person who has requested the re-review.

Article 10

Implementation of Training, etc.

The Committee shall provide the Officers and Employees, etc. with training, etc. on the Conflictof Interest Management and Research Integrity.
Article 11

Information Disclosure

The Committee shall publicly announce the situation of the Conflict of Interest Management
and the Research Integrity of the University to the extent necessary.

4Article 12

Storage of Check Sheets, etc. Regarding Conflict of Interest

The Committee shall properly manage and keep the check sheets, etc. regarding Conflict ofInterest submitted by the Officers and Employees, etc.
Article 13
1Confidentiality

The members of the Committee shall not divulge to others any information which they havecome to know at the meetings. This shall apply even after they cease to be the Committee
members.

2

The preceding paragraph shall also apply to any person who has attended a meeting of theCommittee in accordance with the provisions of paragraph 10 of Article 5 and paragraph 3 ofArticle 9.

Article 14

General Affairs of Committee

General affairs relating to the Committee shall be handled by the Research Promotion Divisionof the General Affairs and Planning Department with the cooperation of the relevant divisions,etc.

Article 15

Miscellaneous Provisions

Any matters not set forth in these Regulations concerning the Conflict of Interest Managementand Research Integrity shall be prescribed by the Committee.

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