2020 Japan Educational Leaders Tours
Application Guide
1. Objective
The Japan Foundation Sydney (JPF) and Japan National Tourism Organization (JNTO) Sydney Office would liketo offer principals of Australian schools the opportunity to apply for a tour in Japan.
Two types of tours will be conducted concurrently in February-March 2020 with different itineraries. One
will be organized by JPF and the other by JNTO. Both tours will give principals opportunities to visit schools
and interesting sights in several cities as well as to experience and learn about Japanese culture.
2. Program Overview
The tours will be fully funded and supported by JPF and JNTO (excluding personal expenses), allowing
principals to observe some schools and take part in an authentic cultural experience. The group will beaccompanied by staff from JPF, JNTO (TBC) and/or a Japanese language education expert. (More details will
be given to successful applicants.)
2. (1) JPF Tour
Tour dates: 23 February 2020 (Sun) – 2 March 2020 (Monday) *Please note that this tour will depart froma d co clude at Syd ey Airport. Depe di g o the participa t’s departure airport and the flight schedule,an overnight stay in Sydney before and/or after the trip may be required.
Cities to be visited: Tokyo, Shizuoka, Kyoto (TBC)
Number of participants: Up to 20
Participation Cost: No participation fee is required: flights and all land arrangements in Japan will be paid forby JPF. Participants will be responsible for personal expenses only. (Further details will be given tosuccessful applicants)
Eligibility:
Applicant must
- Be a principal of an Australian school.
- Having an existing Japanese language program at their institution or have a plan to start one in thenear future.
- Be willing to be an advocate of Japanese language education after the tour.
Enquiries: coordinators@jpf.org.au
2. (2) JNTO Tour
Tour dates: 23 February 23 2020 (Sun) – 2 March 2020 (Monday) *Please note that this tour will departfro a d co clude at Syd ey Airport. Depe di g o the participa t’s departure airport a d the flightschedule, an overnight stay in Sydney before and/or after the trip may be required.
Cities to be visited: Tokyo, Kyoto and other cities (TBC)

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Number of participants: Up to 10
Participation Cost: No participation fee is required: flights and all land arrangements in Japan will be paid for
by JNTO. Participants will be responsible for personal expenses only. (Further details will be given tosuccessful applicants)
Eligibility:
Applicant must
- Be a principal of an Australian school.
- Have interest in school trips to Japan (not limited to trips for Japanese language: STEM, music, sports
and other curricula also welcomed).
Enquiries: tradeau@jnto.go.jp
3. Cancellation Policy
Cancellation charge(s) will be incurred based on the date when JPF, JNTO or our appointed travel agencies
receive your notice of cancellation.
[Flights]
100% cancellation/amendment fee required once tickets are issued.
[Land Services (Hotel, Trains, private car, guide, and etc.)]
15 or more days prior to tour departure date…………………………………………………… No charge
14 to 8 days prior to tour departure date………………………………………………… 20% of the cost
7 to 2 days prior to tour departure date ………………………………………………… 30% of the cost
1 day prior to tour departure date ………………………………………………………… 50% of the cost
O departure date …………………………………………………………………………………
% of the cost
4. Conditions of Participation
All participants must fully engage in the whole itinerary. Leaving the group to do your own activities during
the trip will not be allowed except for during free time.
Arriving in Japan early or leaving Japan later (i.e. trip extensions) will not be allowed.
Each program requires certain commitments, e.g. pre-trip and/or post-trip report submission, survey
completion, etc. Details of these commitments will be sent to successful applicants upon selection.
Please note that participants in each tour will be expected to:- Agree to cooperate with JPF and JNTO upon their return from the trip by providing a report as wellas completing several surveys.
Additionally, please note the following:- Feedback and reports provided to JPF and JNTO may be used for promotional and reporting
purposes such as the inclusion in websites and brochures.
- JPF and JNTO representative(s) and a tour guide will take photos during the tour, including photos ofparticipants, which may be used in reports an publicity about the programme and other activities ofJPF and JNTO. Participation in the tour indicates consent to these uses.

25. How to apply
 For both tours, one application must be submitted via a single state/territory specific online form.
The link to the application form will be disseminated through each state/territory’s Japanese
Language Teachers’ Association, Department of Education, Independent School Sector and CatholicSchools Sector, or it can be obtained by contacting JPF at coordinators@jpf.org.au.
The online application form cannot be saved once you start; you must complete and submit theform in one session. Please see attached PDF version of the form and prepare all your answers
before filling out the online form. Submission of a PDF form will not be accepted.

After submission, you will receive a submission confirmation email to acknowledge the successful
lodgement of your application. Please note that this confirmation email does not indicate youracceptance to a programme.

If there is any change to your application details after submission, please contact
coordinators@jpf.org.au immediately to notify us.

6. Application Deadline: 31 August 2019 (Saturday)7. Selection:
Selection will be made by JPF and JNTO in consultation with the Japanese Language Teachers’ Associatio s,experts in Japanese language education and Consulate-Generals or the Embassy of Japan in Australia.
The details of the selection process will not be disclosed.
8. Outcome Notification:
Every applicant will be notified of the outcome via email by 18 October 2019 (Friday).
If you are successful, you will be allocated to one of the tours. You are not allowed to choose the tour
yourself.
9. Privacy Policy
All personal information provided by participants will be stored securely by JPF and JNTO and will be used
for the sole purpose of administration of the tour. Any uses outside of this purpose will be subject toconsent from the person(s) in question.
Neither JPF nor JNTO will provide personal information to a third party without consent from the person
except the following cases:- In which the provision of personal information is based on laws
- In which the provision of personal information is necessary for the protection of the life, body, orproperty of an individual and in which it is difficult to obtain the consent of the person- In which the provision of personal information is necessary to make travel arrangements

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Sample only. Do not send PDF form to apply.
2020 Japan Educational Leaders TourDeparture from Sydney at night on Feb 23, 2020 (Sun) - Return to Sydney in early morning on March
2, 2020 (Mon)*Please note that depending on your departure airport for domestic flights to/from Sydney and on theflight schedule, an overnight stay in Sydney before and/or after the trip may be required.
* Required

1. Email address *Online Application Form
This application is State/Territory specific. Please use a correct link.
This application form must be submitted online by 11:59pm on August 31, 2019 (Saturday)

Applicant and School Information
2. First Name *3. Surname *4. Gender *Mark only one oval.
MaleFemale
5. E-mail Address (School) *6. E-mail Address (home or other) *7. Phone Number (School) *8. Phone Number (Mobile) *9. Name of School *10. School Address *11. Position *Mark only one oval.
Principal
Other:
12. Level of School you are in charge of *Mark only one oval.
Primary
Secondary
P-12
Other:
13. School Type *Mark only one oval.
PublicIndependentCatholic
Other:
14. Total Number of Students (total and by grade) *15. Does your school currently offer a Japanese language program? *Mark only one oval.
Yes
No
16. If answered "Yes" in Q.15 above, please write details, e.g.how many students are learning
Japanese, what years they are in, hours of lessons/week...etc.

17. If answered "No" in Q.15 above, does the school have a plan to begin a Japanese programin the future? (Please write as detailed as possible.)

18. Does your school have a partner school in Japan? *Mark only one oval.
YesNo
19. If answered "Yes" in Q.18 above, please write here what kinds of activities/programs theschool has with the partner school.

20. Does your school currently conduct overseas trip(s)? *Mark only one oval.
YesNo
21. If answered "Yes" in Q.20 above, please list countries where you have school trips to.

22. If answered "No" in Q.20 above, please answer here whether you have a plan to startoverseas school trip(s) in the future. (To which county,? in what stage inplanning/preparation you are in now? Expected starting year? ...etc.)

23. Does the school have a strong focus on any of the areas below? *Check all that apply.
STEMMusicSports
N/A
24. If you ticked any of the areas above, please write details of the features or the program(s).

25. Have you been to Japan before or have a plan to go in the next 12 months, personally or
on a school-related trip? *Mark only one oval.
YesNo
26. If you answered "Yes" to above, please write details here, e.g. In what year and for how
long and for what purposes..etc.

Application Statement

This is a very important part of your application for selection.
27. Why would you like to participate in the tour? (Max 250 words) *28. What would you like to gain from the tour? (Max 250 words) *Terms and Conditions

1) Up to 30 people from Australia will be selected to the two tours (JPF tour and JNTO Tour) and I am
prepared to participate in whichever tour I am selected to.
2) I understand that application submission doesn't guarantee that I get selected.
3) I will be available for the full duration of the tour if selected.
4) Submitting report(s) and completing survey(s) after the tour, and any additional requirement, will becompulsory if participating in the tour.
5) The details of the selection procedure will not be disclosed.
6) The information collected via this form will be used for the tour selection purpose only by theteachers' association of your state/territory, JPF, JNTO, Consulate-Generals or the Embassy of Japanin Australia, and the companies which are entrusted by JPF or JNTO on this project and will not be
disclosed for any other purposes.
7) Cancellation Policy:
Cancellation charge will be incurred based on the date when JPF, JNTO or our appointed travel
agencies receive your notice of cancellation.
[Flights]
100% cancellation/amendment fee required once tickets are issued.
[Land Services (Hotel, Trains, private car, guide, and etc.)]
15 or more days prior to tour departure date ·········································· No charge
14 to 8 days prior to tour departure date ··················································· 20 % of the cost
7 to 2 days prior to tour departure date ····················································· 30 % of the cost
1 day prior to tour departure date ·····························································50 % of the cost
On departure date ················································································100% of the cost8) If you have dietary restriction, although as much effort will be made, your request may not be fullymet.
29. I understand and agree to the Terms and Conditions described above. *Check all that apply.
Yes
A copy of your responses will be emailed to the address you provided

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