Terms of Use of International Exhibition Hall Facilities
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Purpose
These Terms shall provide for matters required to use the International Exhibition Halls in aproper and smooth manner.
Compliance with Laws and Regulations
Makuhari Messe, Inc. (hereinafter referred to as the “Company”) and those who use theInternational Exhibition Halls (hereinafter referred to as “User(s)”) shall comply with thelaws and regulations of Japan.
Application for Use and Application Period
An inquiry about the availability of the International Exhibition Halls shall be made to theSales Section of the Company. The Section shall then request information on the potential
User including its usage plan. An application for the use of the International Exhibition
Halls shall be received on or after the day one year prior to the use start date of the Halls.
To make the application, the applicant shall submit to the Company an Application Formfor Usage of the International Exhibition Hall Facilities (hereinafter referred to as the“Application Form”).
Approval for Use
After the submission of the Application Form, the Company shall issue to the relevant User
the Certificate of Approval Form for Usage of the International Exhibition Hall Facilities(hereinafter referred to as the “Certificate of Approval”). Upon issuance of the Certificateof Approval, application procedures shall be deemed to have been completed and a facility
use agreement shall be concluded. Under the agreement, the User may use the Exhibition
Hall, Outdoor Exhibition Space, Meeting Room and/or Conference Room and common use
spaces pertaining thereto as stated in the Certificate of Approval (hereinafter referred to as“Facilities”); provided, however, that if the usage is likely to cause damage to public orderor morality or otherwise deemed to hinder the management of Facilities, such usage shallnot be approved.
Usage Fees
Users shall pay usage and incidental fees for any facilities.
(1) Facility usage and incidental fees
The usage fee list for the International Exhibition Halls shall be referred to.
(2) Payment of facility usage and incidental fees
The amount to be paid and due date for facility usage and incidental fees shall beas shown in the table below. After the issuance of the Certificate of Approval, theCompany shall send the relevant User an invoice for facility usage and incidental
fees. The User shall make payment by the due date included in the Certificate ofApproval and the invoice by transfer to the bank account designated by the Company.
Bank transfer charges shall be borne by the User, and the payment shall be made inJapanese yen.

Due dateFee category
At least four months prior to the use start date
10% of the facility usage fee
Remaining amount of the facility usage fee (90%)
At least one week prior to the use start dateWithin six weeks following the use end dateSettlement of incidental fees and other expenses* Incidental fees: Utility charges, equipment usage fees, etc. that are incidental to the useof any facilities(3) Fees such as facility usage and incidental fees that have been paid shall not berefunded, in principle.
Prohibition on Assignment of Rights under Approval for Use
Users may not assign or sublease to any third party all or any part of rights under approval
for use of Facilities.
Change or Cancellation of Use
After issuance of the Certificate of Approval, a User shall, when making any change in(including partial cancellation; hereinafter the same shall apply) or entirely cancelling theuse stated in the Certificate of Approval for the convenience of the User, take any of thefollowing procedures after obtaining the acceptance of the Company:(1) When making any change in the use stated in the Certificate of Approval, the Usershall submit the Notification of Changes in Matters Approved for Use of InternationalExhibition Hall Facilities (hereinafter referred to as the “Notification of Changes”). In
this case, all details of use after changes shall be filled in. Upon receipt and acceptanceof the Notification of Changes, the Company shall issue to the User the Certificateof Approval Form for Use of International Exhibition Hall Facilities (after Changes)(hereinafter referred to as the “Certificate of Approval after Changes”), and change
procedures shall be deemed to have been completed upon issuance of the Certificate ofApproval after Changes;(2) When entirely cancelling the use stated in the Certificate of Approval, the User shallsubmit the Notification of Changes. In this case, the column of the time schedule foruse shall be left blank. Upon receipt and acceptance of the Notification of Changes, theCompany shall issue to the User the Certificate of Approval after Changes, and change
procedures shall be deemed to have been completed upon issuance of the Certificate ofApproval after Changes;(3) However, even if the above procedures are completed, the facility usage fee that has
been paid and incurred in relation to the change or cancellation shall not be refunded.
Use of Facilities after Period of Use
If it becomes necessary to use Facilities after the period of use included in the Certificate ofApproval during that period of use, the relevant User shall promptly submit the Application
Form for such use. The Company shall, when approving such use, issue to the User theCertificate of Approval and an invoice for the use. The User shall then pay the facility usage
fee for that use.
Cancellation of Approval for Use(1) The Company may, if a User falls under any of the cases listed in the following, cancel
approval for use or impose restrictions on use:(i)
Where the User fails to pay the Company facility usage and incidental fees by thedue date stated in the Certificate of Approval and the relevant invoice;(ii) Where the User makes a false statement on the Application Form, or uses theExhibition Halls, etc. for any purpose substantially different from that stated in theCertificate of Approval;(iii) Where the User fails to comply with these Terms and rules that provide fornecessary matters concerning management (hereinafter referred to as the “VariousRules for Use”), or to follow instructions provided by the Company;(iv) Where it is deemed likely to cause damage to public order or morality;(v) Where it is deemed likely to cause any inconvenience to other Users of any
facilities;(vi) Where the Company determines that the use is likely to cause damage to any
facilities or equipment or otherwise hinders the management and operation ofthose facilities;(vii) Where the User apparently lacks solvency;(viii) Where it becomes difficult for the Company to rent Facilities due to a disaster, aplanned power outage or any other force majeure event;(ix) Where Chiba Prefecture or Chiba City designates the International(x)

Exhibition Halls as shelters or other public places due to the occurrence of adisaster;

Where an administrative agency orders the Company to have Users discontinue
using the International Exhibition Halls or advises the Company to discontinue
holding events for measures against infectious diseases or other reasons; or(xi) Where other unavoidable circumstances occur under which the Company cannot
properly manage or operate facilities, as a result of any force majeure event not
attributable to the Company.
(2) If approval for use is cancelled due to any of the matters listed in the preceding
paragraph (1), items (i) through (vii), facility usage and incidental fees already paid
shall not be refunded; provided, however, that it is due to any of the matters listed in
the preceding paragraph (1), items (viii) through (xi), whether or not facility usage
and incidental fees paid are to be refunded shall be determined through consultation
between Chiba Prefecture and the Company.
10. Elimination of Antisocial Forces(1) To eliminate antisocial forces, each User shall covenant that:(i)the User is not associated with organized crime groups, organized crime groupmembers, persons associated with organized crime groups, or other antisocialforces (hereinafter referred to as “Organized Crime Groups, etc.”);(ii) the representatives, responsible persons or persons who substantially have theright of management of the User are not Organized Crime Groups, etc. and do nothave any relationships with Organized Crime Groups, etc. including a relationshipunder which they provide funds to Organized Crime Groups, etc.;(iii) the relevant use is not a use for the benefit of Organized Crime Groups, etc.;(iv) the User does not let Organized Crime Groups, etc. use the User’s name to makean application for usage of Facilities; and(v) the User will not perform any of the following acts on the User’s own or using athird party:
act of using fraudulent means, acts of violence or threatening words against theCompany;
actual or liable act of damaging the reputation or credit of the Company; andactual or liable act of interfering with the business of the Company.
If a User violates the above covenant, the Company shall immediately cancel theUser’s reservation and approval for use without making any demand.
(2) In the event of cancellation of a reservation and approval for use, facility usage andincidental fees already paid shall not be refunded.
(3) When the Company obtains information on the use of the International Exhibition
Halls, which indicates a suspicious relationship with Organized Crime Groups, etc.,
the Company shall inquire of the Chiba Prefectural Police about the relationship andhear opinions from the Police.
11. Users’ Management Liability (Duty of Due Care of a Prudent Manager)(1) Compliance with related laws and regulations
Users shall, when using Facilities, comply with related laws and regulations as well as
these Terms, User Manuals, Disaster Prevention Guidelines and other Various Rules
for Use, and thoroughly familiarize their associated contractors and visitors with thoselaws and rules.
(2) Management liability
Each User shall be liable for any accident or other event occurring in Facilities during
the period of use. A User therefore shall pay close attention to the preservation of any
facilities and equipment during the period of use, and take necessary measures for the
maintenance of order in the User’s event and ensuring safety of visitors on the User’sown responsibility.
(i)
The User shall appoint the manager responsible for the whole event. The
responsible manager shall be stationed at Facilities during the period of use andmanage Facilities and the event on his own responsibility. The User shall also
appoint the fire prevention officer and strive to prevent fires.
(ii) The User shall store exhibits, devices used, equipment and other items in Facilities
on the User’s own responsibility and take adequate measures so that those items
will not be stolen, lost or otherwise damaged.
(iii) The User shall not be engaged in exhibition, sales, advertising, solicitation or otheractivities in any place other than Facilities used by the User without the consent ofthe Company.
(iv) Each User shall hold a detailed meeting with the Company about the plan forsetting up the venue for and operating an event.
(v) Since no designated contractor system is adopted for the International Exhibition
Halls, the User shall arrange all contractors involved in the setup and operationof the event venue (electric contractor, plumbing contractor, security company,cleaning company, etc.) on the User’s own.
(vi) Users shall prepare a security manual stating matters such as the plan of regulating
and guiding vehicles that carry goods in and out and those of visitors, the planof regulating and guiding visitors, and measures taken during an emergency tothoroughly pursue the safe and smooth guidance of vehicles and visitors, and also
strive to prevent incidents and accidents.
(vii) Users shall ensure that no damage or loss is caused to facilities, equipment,
furnishings and other goods in the International Exhibition Halls.The User also
shall not make any changes to any facilities and equipment as they are without theconsent of the Company.
(3) Notifications to government agencies concerned
Each User shall file all notifications and applications for permission with government
agencies concerned (fire station, police station, health center, customs, etc.) as
necessary to hold the User’s event.
12. Entry to Facilities
When it is necessary for management work such as facility maintenance or inspection,
employees of the Company and affiliated companies designated by the Company shall enter
Facilities during the period of use after obtaining the prior consent of the relevant User;
provided, however, that if emergency measures are required to be taken to cope with thesituation such as a natural disaster, fire, theft or accident, such employees shall enter theExhibition Halls, etc. without obtaining the consent of the Users.
13. Restoration and Return(1) Users shall remove fixtures, etc. installed in Facilities used by them, and restore to theoriginal state and return those Facilities by the expiration of the period of use.
(2) If approval for use is cancelled, the relevant User shall immediately remove fixtures,etc. installed in Facilities and restore to the original state and return those Facilities.
(3) If any User fails to restore Facilities to the original state, the Company may deem thatthe ownership of fixtures, etc. installed in Facilities has been relinquished, and at theexpense of the User, dispose of such fixtures, etc. and restore Facilities to the originalstate in a discretionary manner.
(4) Any User may, when returning Facilities, not request the Company to purchase
fixtures, etc. or pay the User compensation for removal, or otherwise make any claim
against the Company.
14. Compensation for Damage and Indemnity(1) If a User or any of its related parties (meaning its related contractors, exhibitors andvisitors; hereinafter the same shall apply) causes damage to or loss of any of facilities,
equipment, furnishings and other goods in the International Exhibition Halls, the Usershall compensate the damage.
(2) If a User or any of its related parties causes damage to any third party, the Company
shall not be liable for any compensation, and the User shall compensate the damage.
(3) If damage is caused by any breach by a User of these Terms and the Various Rules forUse, the User shall compensate the damage.
(4) For damage caused to a User and the User’s related parties due to the cancellationof approval for use by the Company under Article 9, paragraph (1) or Article 10,paragraph (1), the Company shall not be liable for any compensation.
(5) The Company shall not be liable in any way for any personal injury, theft of or damage
to articles, exhibits or other items, or every other accident caused in association with afacility use, unless it is caused by the gross negligence of the Company.
15. Precedence
In the event of any conflict between the provisions of these Terms and those of the Various
Rules for Use, the provisions of these Terms shall take precedence.
16. Confidentiality
The Company and Users may not divulge to any third party any secret that may have cometo their knowledge in the course of business without the consent of the other party.
17. Governing Law
Matters related to the use of any facilities shall be governed by and construed in accordancewith the laws and regulations of Japan.
18. Jurisdiction
If a dispute arises in connection with a facility use between any User and the Company, it
shall be subject to the exclusive jurisdiction of the Chiba District Court in the first instanceas agreed by the Company and the User.
19. Consultation
Matters not contained in these Terms and the Various Rules for Use or questions arising
shall be determined through consultation between the Company and the relevant User ingood faith on a case-by-case basis.
(Applicable as of May 1, 2023)

Makuhari Messe, Inc.

2-1 Nakase, Mihama-ku, Chiba-shi, Chiba 261-8550
TEL: 043-296-0001 FAX: 043-296-0529 URL: https://www.messe.co.jp○ Inquiries about and applications for reservations and uses
Sales Section – TEL: 043-296-0515* Reception hours: From 9:00 a.m. to 5:30 p.m. (excluding Saturday, Sunday and holidays)○ Inquiries after making applications (including those about invoices and equipment)
Business Operations Section II (in charge of the International Exhibition Halls)– TEL: 043-296-0602