GENERIC RISK ASSESSMENT
SITE:

VEU

DATE:

2020/6/3

REVISION DATE:

WeeklyHealth & Safety

OWNER:ASSESSOR/S:

COVID-19

PROCESS/AREA ASSESSED:

Michael Armstrong / Kane Collacott

COVID-19 (V1)REFERENCE:

Version 1 - August 2019

HAZARD
NO
Associated Risk

Contact with others
1

Risk of confirmed COVID19 through exposure fromothers in work.

Suspected Case
2

Risk of COVID-19
transmission throughsuspected case whilst
working on site.

General Travel
3

Risk of COVID-19
transmission as a result oftravelling for work.

Access / Egress(inc walking around site)4

Risk of COVID-19
transmission as a result ofaccess / egress.

Hygiene5

Risk of COVID-19
transmission as a result ofpoor hygiene practices.

OperationalArrangements
6

Risk of COVID-19
transmission as a direct
result of operational /transport processes.

Workplace Equipment
7

Risk of COVID-19
transmission throughcontact with contaminatedsurfaces.

PERSONS AT
RISK/NO
AFFECTEDRISK RATING

IMPLEMENTED

NEW RISK RATINGFURTHER ACTION REQUIREDEXISTING CONTROLS
SL

RWHO

WHENSLR• Continue to follow government advice on socialdistancing.
• The company will review on an ongoing basis, the working
Allfrom home arrrangements with those whose job means
Employees they can effectively work from home.
Contractors • All vulnerable or high-risk staff supported in line withVisitors
current government guidelines (e.g. no member of staff
who are shielding would be expected to come to work).
• Masks available for employees (visual aid displayed /instructions where masks are enforced) (VEL sites).

515• Monitor to ensure continued compliance.

AllOngoing

5

15• Worker should return home immediately, avoid touching
anything and follow government / NHS advice on self
Allisolation.
Employees• Under NO CIRCUMSTANCES should workers attend
Contractors
work if they have COVID-19 symptoms or are required toVisitors
self isolate (as per governement guidelines).
• COVID-19 Managers Guidance document.

515• Monitor to ensure continued compliance.

AllOngoing

515• Essential travel only.
• Travel when you cannot work from home.
• Utilise MS Teams video conferencing for meetings whereAllpossible.
Employees• Pool cars restricted to single occupancy.
• Sanitising equipment provided within pool cars.
• Continue to follow government advice where provided.

515• Monitor to ensure continued compliance.

AllOngoing

515• Continue to follow government advice on socialdistancing.
• Stop non-essential trips / visits.
• Sanitising stations provided throughout facility.
• Regular cleaning of common contact points.
All• One-way systems implemented where possible.
Employees• Kelio machines disabled (VEL sites).
Contractors• Doors wedged open where possible (except fire doors).
Visitors• Foot operated door openers (VEL sites).
• Modified access / egress arrangements (turnstiles) toreduce social interaction.
• COVID-19 related signs & floor markings throughout thefacility.

515• Regularly review the requirement tostagger start and finish times to reduce
crowding into and out of the workplace.

SiteManagement
H&S

Weekly5

15• Employees encouraged to ensure good hygiene (govposters displayed e.g. wash your hands thoroughly andregularly using soap and water for atleast 20 seconds /Allsanitiser regularly etc).
Employees • Enhanced cleaning regime.
Contractors • Regular cleaning of common contact points.
Visitors• Sharing of PPE prohibited (only exception is lanyards &harnesses which have a cleaning regime).
• COVID-19 related signs & floor markings throughout thefacility.

515• Monitor to ensure continued compliance.

AllOngoing

515• Continue to follow government advice on socialdistancing.
• Sharing of workplace equipment should be avoided wherepossible.
• Sharing of PPE prohibited (only exception is lanyards &harnesses which have a cleaning regime).
• Windows and up-over doors (except dock doors) opened
to allow increased circulation of fresh air.
All
• Operational processes / areas reviewed and changes
Employees
implemented to ensure social distancing is practiced whereContractors
possible & cross contamination risks are controlled.
Visitors• Revised procedure for inbound & outbound goods (keycontrol).
• PPE available & matrix in place for when social distancing
cannot be guaranteed.
• Workstations moved apart where required to ensuresocial distancing.
• Masks available for employees (visual aid displayed /instructions where masks are enforced).

515• Monitor to ensure continued compliance.

All

Ongoing

515• Regular cleaning and sanitising of workplace equipment
Allusing the provided sanitising equipment.
Employees • Sharing of workplace equipment should be avoided whereContractors possible.
• Enhanced cleaning procedures for workplace equipment.

515• Monitor to ensure continued compliance.

AllOngoing515

• Continue to follow government advice on socialdistancing.
• Regular cleaning of common contact areas.
• Hand sanitiser made available.
• Tables and seating spaced 2 metres apart.
• Enhanced cleaning procedures.
• Users of rest areas should clean up after themselves.
• Food van prohibited from site, staff encouraged to bring
Allown food and drink (VEL sites).
Employees • Where possible, seating available outside for breaks.
Contractors • Social distance markings.
Visitors• Staff encouraged to remain on site during working hours.
• Vending / coffee machines removed from use.
• Showers removed from use.
• Microwaves / fridges still in use but managed withcleaning regime.
• Use of masks / face coverings enforced within toilets
where social distancing is difficult to maintain (VEL sites).
• Modified smoking shelter arrangements (markings & signsdisplayed).

515• Regularly review the requirement tostagger break times to reduce crowding
into and out of the workplace.

Site
Management
H&S

Weekly515• Utilise Teams video conferencing for meetings wherepossible.
• Meeting rooms only used when it is absolutely necessary.
• Maximum occupancy limits set within meeting rooms.
• Use hand sanitiser regularly.
All• Hand sanitiser provided in meeting rooms and offices.
Employees• Teams managed to ensure staff can work effectivelyContractors
while maintaining social distance (e.g. WFH whereVisitorspossible).
• Office layouts reviewed to ensure social distancing whererequired.
• On-site contractors (e.g. Nissan QA) workstations set out
to ensure social distancing.

515• Monitor to ensure continued compliance.

AllOngoing

515• Contractor RAMs checked for sufficient COVID-19
controls prior to work commencing.
• Contractor COVID-19 site induction.
All• Non-essential visits cancelled.
Employees • If visitors are required, they should be escorted by theContractors person organising the visit (who has been through theVisitors
COVID awareness presentation).
• COVID-19 visuals (posters etc) displayed around sites.
• Utilise Teams video conferencing for meetings wherepossible.

515• Monitor to ensure continued compliance.

AllOngoing515• Trained and licenced MHE operators (20pt licence).
Training• Driving standard audit schedule, refresher training ifrequired.
Increased risk of accidents• COVID-19 awareness presentation.
/ incidents as a result of skill
All• COVID-19 visuals (posters etc) displayed around sites.
fade from time away fromEmployees• Staff trained on newly implemented COVID-19 controls
operating MHE (furlough).
prior to commencing work.
Risk of lack of• Increased monitoring of driving standards at each site atcommunication of COVIDstart up by the FCE.
19 controls.

5

15• Monitor to ensure continued compliance.

AllOngoing

515• Managers to ensure regular communication with thoseworking from home.
• Office equipment (workstation, chairs etc) available forAll
staff to take home if required.
Employees • DSE self assessment & training presentation available forhomeworkers to complete.
• Employees encouraged to raise unsafe conditions / any ill
health associated with home working to their line manager.

313• Monitor to ensure continued compliance.

AllOngoing

3

1

3

• First aiders are trained in First Aid at Work (FAW) andEmergency First Aid at Work (EFAW) based on the sites
Allrequirement.
Employees• Modified first aid procedure and additional PPE to ensure
Contractors
the health & safety of first aiders carrying out their duties.
Visitors• In an emergency (e.g. fire), people do not have to stay 2
metres apart priority is to evacuate the building.

515• Monitor to ensure continued compliance.

AllOngoing

51

5Facilities

8

Risk of COVID-19
transmission as a direct
result of using the variousfacilities (inc welfare) onsite (canteen, rest areas,toilets, changing facilities,showers, appliances,smoking area, kitchensetc).

Office Environment
9

Risk of COVID-19
transmission as a result ofworking in the officeenvironment.

Visitors / Contractors

1011

Risk of COVID-19
transmission as a result ofvisitors and contractors onsite (unfamiliar with siterules).

Homeworkers

12

Risk of musculoskeletal
disorders through poor
ergonomics (DSE). Risk ofstress from potential lone
working & poor
communication.

Emergency Provisions

13

Risk of COVID-19
transmission when firstaiders cannot adhere tosocial distancing when
dealing with injury. Or
during emergency
evacuation.

SUMMARY OF ASSESSMENT / FURTHER ACTION REQUIRED:

By signing below, you are confirming that you have thoroughly observed the area, process or activity and are accepting that the existing
controls in place / further actions required will eliminate or reduce the risk to an acceptable level.

Controls may be differ slightly on customer sites, you will be trained and briefed on these controls prior to commencing
work. This assessment will be reviewed on a regular basis and updated if required based on the current government
guidelines.

ASSESSOR SIGN:

M Armstrong

DATE

2020/6/4

HEAD OFOPERATIONS SIGN:P Loughlin

DATE

2020/6/5

MANAGING DIRECTOR
SIGN:

M Kendall

DATE

2020/6/4

If uncontrolled, the operations undertaken could present unacceptable risks to all operators. However with the adoption of theidentified controls the majority of hazards (residual risks) may be eliminated or satisfactorily reduced. All operators are encouraged
to stop the job and seek advice if they feel it is unsafe. Site operations team must monitor controls to ensure continued compliance.

Severity

SEVERITY X LIKELIHOOD CALCULATOR
DEATH
(5)

510152025

MAJOR INJURY(4)48121620

UP TO THREE DAY INJURY(3)3691215MINOR INJURY TREATMENT OFF SITE(2)246810MINOR INJURY FIRST AID ON SITE
(1)12345(1)UNLIKELY(2)MAY
HAPPEN(3)
LIKELY(4)VERY
LIKELY(5)
CERTAIN

Likelihood
ACTION PLANSCORE

PRIORITY

1-5LOW

ACTION IS REQUIRED TO REDUCE THE RISK, ALTHOUGH LOW PRIORITY, TIME EFFORT AND COSTSHOULD BE PROPORTIONAL TO THE RISK.

6-10MEDIUMACTION REQUIRED SOON TO CONTROL. INTERIM MEASURES MAY BE NECESSARY IN THE SHORTTERM.

11-25

HIGH

ACTION REQUIRED URGENTLY TO CONTROL RISKS. FURTHER RESOURCES MAY BE NEEDED.

ACTION