OIST Graduate University
Policies, Rules & Procedures
Authority:⚫ Approved by the President⚫ Labor Standard Act⚫ Act on Securing, Etc. of Equal Opportunity and Treatment between Men andWomen in Employment⚫ Act on the Welfare of Workers Who Take Care of Children or Other Family
Members Including Child Care and Family Care Leave⚫ Act on Special Measures Concerning the Improvement of Establishing Working
Hours, etc.

Chapter 33 Leave
33.1 Policy
The OIST Graduate University recognizes the importance and value of leave in orderfor employees to have time away from work for a variety of reasons including recreationand physical and mental well-being. The University grants to eligible employees paid
and un- paid leave. In addition, the University may instruct employees unable to workfor certain reasons to take administrative leave.
The University also recognizes the challenges many employees face in meeting bothwork and family responsibilities. As an employer, the University believes that adequate
and flexible leave policies assist employees in meeting these dual responsibilities andresult in higher productivity in the workplace. The University conforms to the Act on
the Welfare of Workers Who Take Care of Children or Other Family Members
Including Childcare and Family Care Leaves (Childcare and Family Care Leave Act, Act
No. 76 of 1991) and all relevant laws and regulations, allowing employees a healthierbalance between family and work life. Any harassment or discriminatory treatment for
using these programs is prohibited.
33.2 Rules
33.2.1 Annual Paid Leave
Details are described in Article 34 to Article 36, Rules of Employment and Article 28,29, and 30, Rules of Employment for Part-time Employees.
33.2.2 Summer Leave
Details are described in Article 39, Rules of Employment and Article 33, Rules ofEmployment for Part-time Employees.
33.2.3 Maternity Leave
Details are described in Article 40, Rules of Employment and Article 34, Rules ofEmployment for Part-time Employees.

1ch33_leave_en_20221001_cl33.2.4 Sick Leave
Details are described in Article 37, Rules of Employment and Article 31, Rules ofEmployment for Part-time Employees.
33.2.5 Special Leave
Details are described in Article 38, Rules of Employment and Article 32, Rules ofEmployment for Part-time Employees.
33.2.6 Childcare Leave and Nursing Care Leave
Details are described in Article 43 to Article 47 and Article 52 to Article 55, Rules ofEmployment and Article 37 to 41 and Article 46 to 49, Rules of Employment for Parttime Employees.
33.2.7 Measure Relating to Health Care During Pregnancy andChildbirth
Details are described in Article 76, Rules of Employment and Article 63, Rules ofEmployment for Part-time Employees.
33.2.8 Administrative Leave
Details are described in Article 64 to 68, Rules of Employment.
33.3 Responsibilities
33.3.1 Persons planning to take Leave
Persons planning to take Leave must give notice of the dates and duration of the leave(along with justification for Special Leave) in advance, to his/her immediate
supervisor through the Working Time Management System. Employees areencouraged to make leave schedules in a planned manner.
33.3.2 Supervisors
Supervisors are responsible for balancing the individual employee’s needs, theworkload of coworkers and effective business operation under their control.
33.3.3 The HR Management Section
The HR Management Section is responsible for administering the leave policies
fairly, and providing necessary guidance regarding the leave policies to employees
and supervisors.
33.3.4 Employee and Labor Relations Section
The Employee and Labor Relations Section is responsible for monitoring theimplementation of pertinent leave, as specified in this Chapter, and for ensuring thatapplicants and users of such leave, will not experience discrimination or harassment,
as a result of taking leave.

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ch33_leave_en_20221001_cl33.4 Procedures
33.5 Forms
See HR website
33.6 Contacts
33.6.1 Policy Owner
Vice President for Human Resource (VPHR)
33.6.2 Other Contacts
HR Management Section
Employee and Labor Relations Section
33.7 Definitions
33.7.1 Child
Please refer to 32.8.2.
33.7.2 Condition Requiring Care and the Applicable Family Member
Please refer to 32.8.3.

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