Participants Guide
Step 1

How to access online platform

P. 2 - 3

Step 2

How to login infovaya (online platform)

P. 4 – 6

Step 3

How to see presentation video

P. 7 – 10

Step 4 How to participate live session

P. 11 ー 14ReferencesP. 15 – 16Contact

P. 171STEP 1

How to Access Online Conference Platform

1. Login to your registration account with registered email address and password.
URL: https://secure101.jtbcom.co.jp/evtec2021/*If you have not registered yet, please click “New Registration” to complete the registration first.

22. Those who finished payment, six buttons will appear to your Main Menu.

3. To access online conference
platform (infovaya),
Please click the yellow button.
Room1 (Zoom)

InfoVaya(Online Conference Platform)

Room2 (Zoom)

You can also access to the program page(website) and proceedings from these button.

For live sessions, you can access throughinfovaya, but you can also access from thisbutton, in case you cannot log in to the infovaya.

Room3 (Zoom)

STEP 2After you reached to Infovaya (online conference platform)
1. Set your password
1.1- Once the Online Conference Platform launch, please click here
to set your password.

1.2- Enter your email addressthat will be informed by theEVTeC 2021 Secretariat.

1.3- You will receive an email
from InfoVaya(noreply@infovaya.com).
Click here to set your newpassword.

1.4- Enter your password thatcan be decided by yourself.
Password must…
- contain at least one capitalletter, one lowercase letter anda number.
- be 8 characters minimum.

1.5- Now you can login withyour email address andpassword.

STEP 3

2. See EVTeC 2021 Program and Presentation(Presentation video (on-demand))2.1- Click here to go to EVTeC
2021 Program.

2.2 On the top page, there are several menus:①Program: You can check the program by time table.
②Digest: You can check the program by checking thedigest of each presentations.
③Sessions: You can check the program from sessionlist.
④Presentations: You can check the program fromsession list.
⑤Profiles：You can check the list ofpresenters/chairs/authors those who uploaded photo⑥Popular: Popular presentations are listed here.
⑦Conference news: If there’s any news, the post will
be updated.
⑧Proceedings: You can download proceedings zip filefrom this link.

⑧①②③④
⑤⑥⑦

EVTeC2021 Proceedings

2.3- If you click “Digest” on the top page, you can see the pages below:

This clipmark shows there
are presentation slides(PDF).
* To see the file, please go
to next page.

Presentation Title

Presentation Title

Presentation Title

Hiroshi Fujimoto1

Hiroshi Fujimoto1

Hiroshi Fujimoto1

1University of Tokyo

1University of Tokyo

1University of Tokyo

Video (mp4)

Representative
Image

Representative
Image

Representative
Image

Presentation Title

Presentation Title

Presentation Title

Please click the Presentation titleof the presentation you would like to check.
Hiroshi Fujimoto1

Hiroshi Fujimoto1

1University of Tokyo

1University of Tokyo

Representative
Image

Presentation Title
Hiroshi Fujimoto1
1University of Tokyo

Representative
Image

Representative
Image

Hiroshi Fujimoto1
1University of Tokyo

Representative
Image

Paper (pdf)2.4- On the next page, you can check each presentations’ abstract, video, full text (papers), and presentation
slides(if any).

①Presentation and session information①②Text of abstract③Presentation Video③・Participants can watch the pre-recorded video anytime.

④④Paper (PDF)⑤Presentation Slides (if any)
⑥Comments (chat-based discussion)
・Participants can write questions anytime.
・Presenters should write the answers for thecomments.

②⑤⑥

STEP 4

3. See EVTeC 2021 Program and Presentation(Attending live-sessions)3.1- After you login at Step 2, please select the program/session you would like to join.
Once you moved to the session, please click “join online session” link to launch zoom meeting.
*Please note that sharing these URL with non-registered individuals is strictly prohibited.

Presentation list11

3.2- If this is first time for you to use zoom, please install zoom in your PC.

Go https://zoom.us/download#client_4meeting
Click “Download”

Zoom will be automatically operated from the next log-in time
Note: You may log-in from your browser, but some functions might be lost.

3.3- After you login at zoom, please change your zoom name as below:
J. Smith (UTokyo, XXX)
where XXX=the last 3 digits of the registration number.
For the presentation time (video), please turn the microphone and video OFF during the presentations.

ChairPresenter13

3.4- During the oral discussion time, if you wish to talk for question, please chat “I have a question”.
Please do not write the question itself.
Then the chair will pick the attendee’s name and allow you to talk, then please unmute themicrophone and make questions.

I have a question.
※Please do not put question detail.

②When the chairallow you to talk,please unmute themicrophone and askquestion.
(You can turn on
video if you like)

Chair

Presenter①Chat “I havea question”.

14Reference 1: About “Settings”
・Go back to ‘Home’ page.
・ Click here to set Email notifications
below.

You can receive an email from the system
automatically…
- when your presentations receivecomments- When your comments receive a reply- When your followed presentations
receive comments- When a conference news item is posted★Change of your password is available
on this page.

Reference 2: Others
4.3- Click here to finish the screen.

・Click here if you need any help about
the system.
FAQ and contact form are available.
・Click here to edit your profile if youwant.

Contact information
EVTeC2021 Registration Office: evtec2021-reg@jtbcom.co.jp
Office Hours: 10:00-17:00 on Moday-Friday (JST)17