Research Requirements.
1. In the case of non-resident applicants, an application for a research permit
must be submitted in five (5) copies, to reach the:Permanent Secretary,
Ministry of Science and Technology,
P.O Box 30040, Nairobi, Kenya(herein referred to as the Ministry) at least two months before the date theapplicant intends to start conducting the research.
2. The research clearance application forms must be accompanied by thefollowing:• Comprehensive curriculum vitae of all the applicants (5 copies).
• A comprehensive project proposal, including details of objectives,hypotheses, methodology, literature review and envisaged application of
the research results (5 copies).
• A letter from the sponsor, if any (5 copies). The sponsor is the person orbody providing primary financial and/or material support towards theproject.
• Three current passport-size photographs of the applicant, duly endorsedon the back by the sponsor or referee.
3. The following non-refundable research application fees are payable to the:Permanent Secretary, Ministry of Science and Technology,
P.O. Box 30040, Nairobi,
by the Applicant(s) in cash or local bankers cheque:(a) Student Attachment ...................... US$ 100 (or Yen 12,000)(b) Research (Academic) .................... US$ 300 (or Yen 36,000)(c) Research (Non-Academic).............. US$ 400 (or yen 48,000)(d) Research Institutional .................... US$ 500 (or Yen 60,000)(e) Extensions ................................. Half of the rate concerned
4. An applicant who has been permitted to conduct research in Kenya must
undertake to deposit a minimum of four copies of his/her research findings,
including notes and methodology, with the Ministry, on completion of theresearch. If the research is to be completed outside Kenya, the raw,
unfinished material must be endorsed by the affiliating institution and therelevant government office before such materials may be taken out ofKenya. The final research reports must be submitted within a year from thedate indicated as the completion date on the application form, unless theMinistry has approved an extension in writing. The final research reports
must be bound.
5. For projects that take longer than a year, two copies of yearly progress
report, duly endorsed by the affiliating institution, must be submitted to theMinistry.
6. Researchers must make good any loss or damage to materials or documents
made available to them.
7. Materials, specimens, information or documents obtained in the course of
the research work must not be used or be disposed of in a manner
prejudicial to the interests of the Republic of Kenya.
8. Research association/affiliation with a relevant Kenyan public research
institution, intended or finalized, must be shown on the application form
(see Part II No. 4). It is the applicant's responsibility to negotiate for theaffiliation and provide the necessary documentary evidence of this affiliation.
No research permit will be issued until the affiliation is confirmed. A list ofinstitutions approved for affiliation purposes is appended to the applicationform.
9. For short and medium-term projects, the research permit will be issued for aperiod not exceeding three years, subject to renewal for one further year.
An application for renewal, to be made on the official research clearance
renewal application forms, should be submitted to the Ministry at least threemonths before the expiry of the permit. A renewal fee of half the original
rate will be required.
10. For long-term projects taking more than three years, applicants are advised
to request further information from the Ministry before submitting theirapplication.
11. The government of Kenya will have access to data and research premises ofthe project.

12. Persons who have not submitted satisfactory final reports on previous
research work done in Kenya cannot be cleared for new projects.
13. Attention is drawn to sponsoring institutions and referees on the shared
responsibility of making sure that researchers sponsored by them observe theforegoing regulations, as breach of the regulations could result in refusal ofpermits for other researchers sponsored by the same institutions or referees.
14. Applicants intending to do research in Kenya should only come to Kenya
after the authorizing office, i.e. Ministry of Science and Technology, hasissued a written approval on the applications. Any potential researcher whocomes over to Kenya on different visas, i.e. visitor’s pass, tourist visa,
business visa, etc., will automatically be disqualified from getting a researchstatus in the country.