FORM A

REPUBLIC OF KENYAMINISTRY OF SCIENCE AND TECHNOLOGYAPPLICATION FOR AUTHORITY TO CONDUCT RESEARCH IN KENYA BY
NON-KENYANS
PART I(Notes to be read before completing the forms)
1.

An application for a research permit must be submitted in five (5) copies, to reach the Permanent
Secretary, Ministry of Science and Technology, P.O. Box 30040, Nairobi, Kenya (herein referred to asthe Ministry) at least two months before the date the Applicant intends to start conducting the researchin Kenya.

2.

The research clearance application forms must be accompanied by the following:(a)
(b)
(c)
(d)

3.

Comprehensive curriculum vitae of all the applicants (5 copies);
A comprehensive project proposal, including details of objectives, hypothesis, methodology,literature review and envisaged application of the research results (5 copies);
A letter from the sponsor, if any (5 copies). Sponsor is the person or body providing primaryfinancial and/or material support towards the project;
Three current passport-size photographs (not “photo me” booth) of the Applicant(s), duly
endorsed by the Sponsor or Referee.

The following non-refundable research application fees are payable to the Permanent Secretary,Ministry of Science and Technology, P.O. Box 30040, Nairobi, by the Applicant(s) in cash or local
bankers cheque.
(a)
(b)
(c)
(d)
(e)

Student Attachment ...................................
Research (Academic) ................................
Research (Non-Academic) .........................
Research Institutional ................................
Extensions ..................................................

US$ 100
US$ 300
US$ 400
US$ 500
Half of the rate concerned

4.

An Applicant who has been permitted to conduct research in Kenya must undertake to deposit a
minimum of four bound copies of his/her research findings, including notes and methodology, with theMinistry, on completion of the research. If the research is to be completed outside Kenya, the raw,
unfinished material must be endorsed by the affiliating institution and the relevant Government office
before such materials may be taken out of Kenya. The final research reports must be submitted within
a year from the date indicated as the completion date on this application form, unless an extension has
been approved in writing by the Ministry.

5.

For projects which take longer than a year, two copies of yearly progress report, duly endorsed by theaffiliating institution, must be submitted to the Ministry.

6.

Any loss or damage to materials or documents made available to a researcher, must be made good byhim/her.
17.

Materials, specimens, information or documents obtained in the course of the research work must not
be used or be disposed of, in a manner prejudicial to the interests of the Republic of Kenya.

8.

Research association/affiliation with a relevant Kenyan public research institution intended orfinalized, must be shown on this application form (see Part II, No. 4). It is the applicant’s
responsibility to negotiate for the affiliation and provide the necessary documentary evidence of thisaffiliation. No research permit will be issued until the affiliation is confirmed. A list of institutions
approved for affiliation is appended.

9.

For short and medium-term projects, the research permit will be issued for a period not exceeding
three years, subject to renewal for a further one year. An application for renewal shall be submitted tothe Ministry at least three months before the expiry of the permit. A renewal fee of half the original
shall be paid.

10.

For long-term projects taking more than three years, applicants are advised to request for further
information from the Ministry before submitting their application.

11.

The Government of Kenya will have access to data and research premises of the project.

12.

Persons who have not submitted satisfactory final reports on previous research work done in Kenya
may not be cleared for new projects.

13.

Attention is drawn to sponsoring institutions and referees on the shared responsibility of making surethat researchers sponsored by them, observe the foregoing regulations. A breach of the regulations
could result in refusal of permits for other researchers sponsored by the same institutions or referees.

14.

Applicants intending to do research in Kenya should only come to Kenya after a written approval has
been issued on their application by the authorizing officers, i.e. Ministry of Science and Technology.
Any potential researcher that comes to Kenya on different visas, i.e. visitor’s pass, tourist visa,
business visa, etc. will automatically be disqualified from getting research status in the country. A
research permit is not a certificate for citizenship.

2PART II(To be completed by the applicant)1.

(a) Surname of project leader ................................................................................................
(b) Other names .....................................................................................................................
(c) Passport No. .............................. Issued at ......................... Date ..............................
(d) Permanent Residential Address .........................................................................................
............................................................................................................................................
(e) Postal Address ..................................................................................................................
............................................................................................................................................
(f) Address while staying in Kenya ......................................................................................
............................................................................................................................................
Contact Telephone in Kenya ...........................................................................................
(g) Age ..........................................................

(h) Sex .....................................................

(i) Nationality .......................................................................................................................
(j) Qualifications ..................................................................................................................
(Please attach above details for other research staff and their curriculum vitaes)
2.

Personal references:(Give names and full addresses of two Senior Academic/Professional Referees. Theseshould be professionally qualified in the same field of research which the applicants wishes
to undertake.)
Name .......................................................................................................................................
Address ....................................................................................................................................
Occupation ...............................................................................................................................

Date .......................................................

....................................................................
(Referee’s Signature)33.

(a) Have you applied for authority to conduct research in Kenya before? Yes/No.
(b) Title of the research (if any) previously applied for ..........................................................
...............................................................................................................................................
(c) The application was approved/rejected vide the Ministry’s letter Ref. No. ........................
..................................................................

4.

Dated ..........................................................

(a) Have you sought affiliation with a Kenyan institution approved for affiliation purposes?
Yes/No. ................... If yes, please give name of institution ..........................................
...............................................................................................................................................
(b) If No, you should seek research affiliation with a relevant approved Kenyan institution
and provide name of institution. (A list of institutions approved for affiliation isappended.) Affiliation is mandatory before a permit can be issued. It is the responsibilityof the researcher to look for such affiliation at own cost, if any.

Note - Affiliation is not required for researchers under approved bilateral or multilateral aid schemes.
5.

University/foundation/organization, etc., under which the research project is being undertaken....................................................................................................................................................

6.

(a) Source(s) of finance .............................................................................................................
(b) Amount ...............................................................................................................................

7.

Title of the research project .....................................................................................................
....................................................................................................................................................

8.

Purpose of the research (e.g. M.Sc., Ph.D. thesis, etc.)..........................................................

9.

Field and scope of the research ................................................................................................

10.

Theme/hypothesis of the research ...........................................................................................

11.

Methodology of the research ...................................................................................................

12.

List major equipment to be brought to Kenya by non-resident researchers...........................

....................................................................................................................................................
13.

Location of the field work: Location/Division .........................................................................
District................................................

Province ...............................................................
4

(Please note that the Government of Kenya may require alternative location.)
14.

Estimated period of the project from................................ to .............................................

15.

I will need to access to the following Public Records ...............................................................
....................................................................................................................................................

16.

I will need to interview the following Government Officials ..................................................
....................................................................................................................................................
....................................................................................................................................................

17.

I will need to interview members of the public who I will select as follows:....................................................................................................................................................
....................................................................................................................................................
(Please incorporate details of sampling procedures, if relevant, in the description of yourproject)

18.

I intend to use the attached copies of questionnaire(s) ............................................................

19.

I certify that I have read and understood the conditions given in parts I and II. I do agree toabide by them as required, and that the information given by me in Part II is correct to thebest of my knowledge.

20.

I, .......................................................................... (Name) do agree to deposit at least fourbound copies of a final comprehensive report (written in English) on my research projectwith the Government of Kenya within a year from the date indicated as the completion dateof the project in item 14 in Part II above.
Date .......................................................

Signature ..........................................................

PART III(For official use by affiliating institution)
1.

Name of affiliating institution ...................................................................................................

2.

Recommendation by the head of the institution of affiliation ..................................................
....................................................................................................................................................
....................................................................................................................................................
....................................................................................................................................................

5

Name of official .......................................................................................................................
Signature .............................................
Title .........................................................................

Date ..........................................

PART IV(For use by N.C.S.T.)
1.

Comments by the relevant Government Ministry/Department ................................................
....................................................................................................................................................
....................................................................................................................................................

2.

Sub-committee’s recommendations .........................................................................................
Date .....................................................

3.

.......................................................................
Chairman of Sub-committee

Approved/Not approved
Date .....................................................

.......................................................................
Chairman, N.C.S.T. Research Committee

PART V(For official use only)
1.

Comments by the relevant Government Ministry/Department ................................................
....................................................................................................................................................
....................................................................................................................................................
....................................................................................................................................................

2.

Sub-committee’s recommendations .........................................................................................
....................................................................................................................................................
....................................................................................................................................................
....................................................................................................................................................
Date .....................................................

.......................................................................
Chairman of Sub-committee

63.

Approved/Not approved
Date .....................................................

.......................................................................
Chairman, N.C.S.T. Research Committee

7APPENDIXLIST OF INSTITUTIONS APPROVED FOR RESEARCH AFFILIATION PURPOSESIN KENYAI.

University of Nairobi
Contact address: P.O. Box 30197, Nairobi, Kenya
1.

Faculties and Departments
Agriculture
Crop Science
Soil Science
Agricultural Economics
Agricultural Engineering
Food Science and Technology
Architecture
Architecture
Land Development
Urban and Regional Planning
DesignArts
History
Linguistics and African Languages
Economics
Governments
Sociology
Philosophy
Religious Studies
Geography
Literature
School of Journalism
Commerce
Accounting
Business Administration
Management ScienceEngineering
Mechanical Engineering
Civil Engineering
Electrical Engineering
Surveying and Photogrammetry
Law
Commercial Law
Private Law
Public Law
Diplomacy Training

8Human Medicine
Human Pathology and Microbiology
Biochemistry
Obstetrics and Gynaecology
Orthopaedic Surgery
Community Health
Medical Physiology
Medical Pharmacology and Therapeutics
Psychiatry
Pharmacy
Advanced Nursing
Medicine
Surgery
Medical Microbiology
Paediatrics
Human Anatomy
Diagnostic Radiology
Veterinary Medicine
Veterinary Pathology and Microbiology
Animal Production
Vet. Clinical Studies
Vet. Public HealthPharmacology and Toxicology
Veterinary Anatomy
Animal Physiology
Science
BotanyZoology
Chemistry
Physics
Mathematics
Geology
Meteorology

2.

Institutes
Housing Research and Development Unit
Institute of African Studies
Institute for Development Studies
Population Studies and Research Institute
Industries Research and Consultancy Unit
Institute of Computer Sciences
Institute of Diplomacy and International Studies

9II.

Kenyatta University
Contact address: P.O. Box 43844, Nairobi, Kenya
Arts
Geography
History
Business Education
Literature
Language and Linguistics
Fine Art
Philosophy and Religious Studies
MusicEducation
Bureau of Education Research
Education Foundation
Education Administration Planning and Curriculum Development
Education Communication and Technology
Education Psychology
Home Economics
Physical Education and GamesScience
Physics
Chemistry
Zoology
Mathematics
BotanyIII.

Egerton University
P.O. Box 536
Njoro

IV.

Moi University
P.O. Box 3900
EldoretV.

Jomo Kenyatta University of Agriculture and Technology
P.O. Box 62000
NairobiVI.

Maseno University
P.O. Box 333
MasenoVII. Government Public Institutions
1. Kenya Agricultural Research Institute
P.O. Box 30148
Nairobi(Incorporating crop, animal production, veterinary and forestry research)

10

2.

Kenya Trypanosomiasis Research Institute
P.O. Box 362
Kikuyu3.

Kenya Medical Research Institute
P.O. Box 54840
Nairobi4.

Kenya Marine and Freshwater Fisheries Research Institute
P.O. Box 81651
Mombasa5.

Kenya Industrial Research and Development InstituteP.O. Box 30650
Nairobi6.

National Museums of Kenya
P.O. Box 40658
Nairobi(Mainly anthropology and palaeontology)

7.

Institute of Primate Research
P.O. Box 24481
Nairobi8.

Kenya Wildlife Service
P.O. Box 40241
Nairobi9.

Kenya Rangeland Ecological Monitoring Unit
P.O. Box 47146
Nairobi

10. Kenya Polytechnic
P.O. Box 52428
Nairobi
11. Mombasa Polytechnic
P.O. Box 90420
Mombassa
12. Kenya Science Teachers College
P.O. Box 30596
Nairobi
13. Kenya Technical Teachers CollegeP.O. Box 44600
Nairobi
14. Kenya Institute of Education
P.O. Box 30231
Nairobi11

15. Mpara Research Institute
P.O. Box 555
NanyukiVIII. Others
1. Harambee Institutes of Technology
2. Kenya voluntary organizations (considered on their own merits)
3. Any other approved research oriented organizations

12