For First Year Students

ICT Usage
ICT
Usage Guide
English version

2024

CONTENTSThis booklet contains
information that ﬁrst
year students should
check and set up.

Be sure to read the contents.

The First Things to Check after Enrollment ………………2

1
2

How to Use Your Device on Campus …………………… 6

3 How to Use University PCs and Printers………………… 8
4
5

About Your E-mail Address Assigned by the University ……… 10
Frequently Asked Questions ……………………………… 11

1

The First Things to Check after Enrollment

１. Check your User ID, initial password, and e-mail address

All of these are listed in the“User ID notification”, which you received throughthe Pre-Enrollment Information Website, etc.
User ID

A personal ID consists of eight alphanumeric characters (e.g., cgba1234). Useyour User ID for logging in to the Web Single Sign-On system, for example.

E-mailAddressYour personal e-mail address (e.g., cgba1234@mail*.doshisha.ac.jp).
Refer to page 10 for information on how to use this e-mail address.

InitialPassword

The initial password is associated with your User ID and e-mail address.
Refer to page 4 for how to change your initial password.

Check Point
The User ID and the student ID (10-digit number on your student ID card) are both personalIDs widely used within Doshisha University. However, they are completely different IDs.

２. Log in and set up the Web Single Sign-On
Web Single Sign-On
This user authentication system allows users to access various
web services provided by Doshisha University just by logging
in once. To log in to the Web Single Sign-On, "Multi-Factor
Authentication" is required in addition to User ID and password.

Check Point
Refer to pages 2 through 4 and make the initial settings.
Web Single Sign-On https://sso.doshisha.ac.jp/
Multi-Factor Authentication
Multi-Factor Authentication is a system that uses multiple factors to verify
your identity, thereby increasing security. There are three types of Multi-Factor
Authentication methods as specified below, and they can be used selectively
according to the use case. Doshisha University recommends registering for all
three authentication methods.
It is required to set Imaging Matrix, so please set your Imaging Matrix first.
ImagingMatrixThis authentication method verifies the user's identity by selecting
the pre-set images in sequence.
*Settings are mandatory (see page 3 for the initial setting
instructions).

FIDO2 (biometricauthentication)

FIDO2 is an authentication method using biometric information,such as fingerprint or facial recognition data.
*You need a device (smartphone, tablet, etc.) that supports
biometric authentication.

Duo is an authentication method that involves tapping on pushDuonotifications delivered to a smartphone or tablet.
(push authentication)*Install the Duo app on the device to be registered.
2Pre-registration for Imaging Matrix Authentication
This section describes the initial setup procedure for the Imaging Matrix.
Be sure to set this up on your own, as it is required to use it when you sign into
Web Single Sign-On.

1▼ STEP
When you access the Web Single Sign-On, the screen shown on◦◦◦◦

the right will appear.
Enter your User ID and password and click [Login].

◦
◦
◦
◦

The screen will change to themulti-factor authentication method
selection screen― select[Imaging Matrix].

◦◦◦

After that, the message,“If you have not yet registered
for the Imaging Matrix, click here,”will appear (asshown on the right,) so click“here.”▼◦ STEP 2

An Internet connection is required for the Web Single Sign-On.
If you use the university Wi-Fi, see page 6.

▼◦ STEP 3
▼
◦
◦
◦
◦
◦

STEP 4The Imaging Matrix setup screen
will appear. Select the image youwant to register for orders 1, 2,
and 3.

▼ STEP 5
◦
◦
◦
◦
◦
◦
◦
◦

The image and orderselected here will be
used for authentication.

Click [Set].
The initial setup process iscompleted when the following
completion message is displayed.

Check Point
Please refer to the manual for initial setup procedures for FIDO2 and Duo.
Manual for Registration and Use of Multi-Factor Authentication.
https://doshishaacjp.sharepoint.com/sites/it/SitePages/mfa_manual.aspx
We also introduce how to register for Multi-Factor Authentication on this video too.
https://youtu.be/ULTa7GMVscw
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３. How to change your initial password and display nameOnce you can log in to the Web Single Sign-On, change your initial password by following
instructions below. You can also change your initial display name at the same time.
*Follow the procedure in STEP 4 below.
Changing the initial display name to your name will be reflected in the sender's name for e-mails and the namedisplayed on Teams, etc., allowing you to send and receive e-mails and conduct online classes smoothly.

STEP 1▼◦ Log in to the Web Single Sign-On and◦click the [Change Password] panel.

2▼ STEP
Click [Change Password] in the left panel.
◦◦

STEP 3▼◦ Enter the old password (initial password) and the new◦

password, then click［保存］to complete the changes.

◦◦

screen.The display name is default set to [User ID], so change it to your name.

STEP 4 *Procedure to change the name displayed▼ Afterchanging the password, click [Microsoft 365表示氏名変更] on the STEP 2

Important• The password must be at least eight and no more than 16 characters longand contain uppercase and lowercase letters and numbers.
•T he new password must have at least three different characters from the old one.
• Do not set a password that is easy for others to guess or use the same
password over and over again.

4. D
 ownloading the Doshisha
University Portal

The Doshisha University Portal is asystem that you can check Doshisha
University announcements and otherinformation in one place. In addition
to checking announcements, you cananswer questionnaires, check theacademic calendar, access various
websites useful for university life, andconfirm your safety.
With the app, You will receive
push notifications for updates on
messages from the Learning support
system“DUET,”class cancellations,classroom changes, and other class
information. Safety confirmations during
disasters such as earthquakes are also
conducted through this portal, so makesure to download and use it.
4App
You will receive push notifications.

APP Store

Google PlayWeb

Access via Web Single
Sign On５. Doshisha University Electronic Tutorial System DUET/ Learning Management System e-class

Doshisha University Electronic Tutorial System DUET (hereafter referred to as“DUET”) and the Learning Management
System“e-class”(hereafter referred to as“e-class”) are the systems to support learning in Doshisha University.
You can access them through the icons on Web Single Sign-On.

DUET
On DUET, you can complete your course registration, check your grades, receive/answer messages from the office, change your registered address, etc.
You can receive push notifications on the devices you have installed the Doshisha
University Portal Official App (see 6,) when messages arrive on DUET and when class information is updated, suchas class cancellations and classroom changes.

e-class”Announcements from University”section contains importantand up-to-date information on classes, course registrations,
examinations, etc. Please check it regularly.

On e-class, you can check class materials, documents, exams andsubmit reports through each subject's screen.
Check e-class periodically, as it is not linked to the Doshisha
University Portal. You may receive messages from subject instructors.

Important
As operational methods vary for each class, systems other than e-class may be
used. Always follow the instructions of the subject instructors.

6．Taking the Network User Certification Examination

There is a Network User Certification Examination that is given to all students togauge if you have the required knowledge and morals needed to safely access theuniversity's ICT systems. Please take and pass this examination immediately after
enrollment. If you fail to pass the exam within the exam period, you will not beable to use the university's wireless LAN, Microsoft 365, or some other services.
To take the Network User Certification Examination, access it through theDoshisha University Portal.

Check Point
Network User Certification Examination Guide
https://it.doshisha.ac.jp/it/information/nintei.html

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2

How to Use Your Device on Campus

Doshisha University recommends Bring Your Own Device (BYOD) policies, by which students bring their own devices(laptops, etc.) to the university for use. Also, the university is promoting the development of a BYOD environment.
How to connect Doshisha University Wi-Fi
A wireless LAN environment (DO-NET1x) is available for personally owned devices.
Follow the steps below to connect. *The following is an example of the Windows 11 environment.

1▼ STEP
Click the Network icon
◦
◦
◦
◦
◦
◦
◦

in thenotification area at the bottom
right of the screen.
When the Action Center screen appears,
click the Wi-Fi icon to turn on Wi-Fi.

STEP 2▼◦ Click the icon
◦
◦
◦
◦
◦
◦

that says“Manage Wi-Fi
connections,”select“DO-NET1x”from the list, and click [Connect].
(Reference) Areas where wireless LAN is available
https://it.doshisha.ac.jp/it/service/lan.html#wifi

STEP 3▼◦ Enter your User ID and password
◦
◦
◦
◦
◦

and click [OK].
After that, click [Connect].

For the User ID and password,refer to page 2 for details.

4▼ STEPYou will automatically be redirected to a page that describes
◦
◦
◦
◦
◦
◦

precautions for use.
Click the [Agree] button.
After that, the connection is complete when the Doshisha
University homepage appears.
*If the Agree screen does not appear, access（http://www.doshisha.ac.jp)(http://www.doshisha.ac.jp).

Check Point
For information on wireless and wired LAN connections on other versions of WindowsOS, macOS, and mobile devices, see the Campus LAN Connection Manual.
https://doshishaacjp.sharepoint.com/sites/it/SitePages/lan_manual.aspx

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BYOD spaces
BYOD space is provided at both campus sites.
• Imadegawa Campus: First floor of the Kambaikan (to the left of the main entrance of the Kambaikan)
PC corners on the 1st floor of the Rinkokan Building and the basement floor of the Shikokan Building• Kyotanabe Campus: PC corner on the 1st floor of the IT & Media CenterIn these areas, Doshisha University has installed a power supply for your PC.
DoKoDeMo Printers are also available for printing on the spot.
See page 9 for information on how to use the DoKoDeMo Print service and fees.
Installation of Office applications (Microsoft 365 Apps)
Students currently enrolled at Doshisha University can install anduse Microsoft Office applications (Word, Excel, PowerPoint, etc.)
on their personally owned devices free of charge.
Refer to the manual below for the installation procedure.
Microsoft 365 Apps Manualhttps://doshishaacjp.sharepoint.com/sites/it/software/office365_proplus.pdf

Check Point
If you have purchased Microsoft Office for personal use, you may use that.
After installation, you will need to activate your license, so launch any Microsoft
Office applications and sign in with your e-mail address assigned by the university.
The license is automatically verified every 30 days via the Internet, so be sure tosign in to Microsoft 365 regularly for the installed device.

Important• Each student can install the Microsoft Office applications on five PCs,
tablets, and smartphones (15 units in total).
• When your enrollment period ends, the installed Office applications will no longer be available.
• Be sure to copy the saved data before your enrollment period ends due tograduation, completion of the course, etc.
Other software installation
In addition to Microsoft Office applications, various statistical and analytical software
can be installed and used on individually owned PCs free of charge.
Use these pieces of software for classes, research, and other purposes as needed.
All of them are available only while you are a
System requirements, installation methods,
Doshisha University student.
and conditions of use differ depending on the• Examples of software that can be installedsoftware, so be sure to check the following pages
Visual Studio, Matlab, Maple, SPSS, etc.
before installing the software on your own.

Check Point
Refer to the Site License Software Use page for information on
software that Doshisha University students can install.
https://it.doshisha.ac.jp/it/service/software.html

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3

How to Use University PCs and Printers

Doshisha University has a certain number of PCs and printers for student use.
In addition, laptop PCs for online classes are available for loan.
Please refer to the facilities map for locations and lending offices on the back cover.

ImportantShared PCs installed or loaned by the university will delete all data whenturned off, so save necessary data in appropriate storage, such as OneDrive.
PCs installed at the university
The PC installation areas are divided into two main areas.
In both areas, eating, drinking, and private conversations are prohibited.

In both cases, cameras
and microphones are
not installed.

ComputerClassroom

The classrooms where the PCs are located.
When not in use for classes, you can use them for self-study.

PC Corner

This is a dedicated area for self-study where PCs are available.
Unlike the Computer Classroom, headphones are not provided.

Check Point
Doshisha University provides real-time
information on PC availability.

PC Availability Service
https://it.doshisha.ac.jp/it/equipment/openpc.html
PCs loaned by the university (DoKoDeMoPC)
Doshisha University loans out laptop PCs to students, and the university calls
these laptops for loan DoKoDeMoPC.
The wireless LAN
A DoKoDeMoPC can only be connected to the Doshisha
connection procedure is
described on page 6.
University network and is installed with almost thesame applications as the desktop PCs in the Computer Classroom.
DoKoDeMoPCA DoKoDeMoPC is a laptop PC available for loan on the university campus.
It has a built-in camera and microphone.

Check PointYou can check the location of the lending office andthe precautions for using a DoKoDeMoPC.

About DoKoDeMoPC
https://it.doshisha.ac.jp/it/equipment/dokodemo_pc.html

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Printers in the university
Several types of printers and MFPs are deployed for student use.
A list of typical ones installed in the IT Support Office is as follows:
Monochrome
printer

Only monochrome (black and white) printing is available.
All printers in the Computer Classroom are of this type.

Color printerPrinting in color, as well as monochrome, is possible.
DoKoDeMo Print service is available.

Multifunction
printer (MFP)

The same functions as a color printer are available, including DoKoDeMo Print.
In addition, scanning and copying are available.

Check Point
DoKoDeMo Print is a service that allows users to upload
print data from any personally owned device as long as they
have an Internet environment and print from a printerinstalled by the university.
This service is available from the Web Single Sign-On panel(see the right-hand side).
For details on how to use each printer, refer to the manual.
DoKoDeMo Print Usage Manualhttps://doshishaacjp.sharepoint.com/sites/it/SitePages/dokodemo_print_manual.aspx
Print fee

Monochrome

4 yen/sheet

If you want to print from a University Printer,
Color (A4)40 yen/sheet
you will be charged the printing fee as
Color (B4)60 yen/sheet
shown on the right.
Color (A3)80 yen/sheet
The fee is 1,600 yen per fiscal year. If you
want to print more than the number of copies allowed for 1,600 yen, follow thebilling procedure at the Certificate Issuing Machine.
The charges for photocopying (duplicating and outputting paper materials) andprinting (outputting electronic data on paper) are the same.
In the case of double-sided printing, you will be charged for two prints.
PC user training sessions
Doshisha University offers free video distribution of PC user training sessions as a tool for
efficiently learning how to use PCs at the university.
The videos explain how to operate Doshisha University's
unique ICT environment and the basic use of Microsoft
Office, which is often used in classes (Word, Excel,
PowerPoint, etc.).
When videos are ready for release, the university will post anannouncement on the Doshisha University Portal, so makegood use of this material.
94

About Your E-mail Address Assigned by the University

You may send and receive e-mails using the e-mail address assigned to you by the university(see page 2).
This e-mail address may be used to communicate with the university and faculty.
It may also be used to communicate with individuals and organizations outside the university
for reasonable activities, such as job hunting.
However, you will lose access rights at the end of your enrollment period, and your saved
e-mails will be deleted.
How to send and receive e-mailRecommended !
There are two ways to send and receive e-mail.
It is possible to use two different methods for each device.
(1) Installing an e-mail application on a personally owned device.
You can easily check your e-mail on your smartphone or tablet.
Install the Outlook application from the App Store or Google Play Store.
(2) Using Outlook on the web.

Check Point
Either (1) or (2) is acceptable, so make sure you can check your e-mail.
Please refer to the following manual for details on how to set up the system.
Microsoft 365 Manual → Microsoft 365 mail Manualhttps://doshishaacjp.sharepoint.com/sites/it/SitePages/office365_manual.aspx
Notes on sending e-mailWhen communicating by e-mail with outside individuals or organizations and using e-mailto contact university offices or faculty members, please note the following, at a minimum.

1) Set up your signature.
It is common practice to add a signature to the bottom of an e-mail.
Once you set it, the signature is automatically added. Therefore, it is convenient
to set it first.
The setting is described in the Microsoft 365 Mail Manual.
2) Put a subject in the subject line.
Include a specific and concise subject line that identifies your purpose.
Without a subject line, some recipients may think the message is spam and not read it.

3) Identify yourself.
Include your affiliation information (i.e., faculty, graduate school, year, etc.) andidentify yourself.
If you are e-mailing the university office or a faculty member, please also include
your student ID.
4) Include the recipient's name.
At the beginning of the body of the e-mail, include the recipient's name.
Example:“Dear Prof. XXXX,”“Dear Mr. XXXX,”or“To: Faculty Office”

5) Be careful with your language.
Of course, you should use polite language, such as adding honorific titles topeople's names. You should also be aware that some words are expressed
differently in spoken and written language.
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5

Frequently Asked Questions

Q. What kind of PC should I use for online classes?
Although hardware requirements vary widely depending on the class or researchcontent, it is recommended that the following requirements be met to enroll in online classes.
◦ Processor: Intel 12th generation i5 series or higher◦ SSD: 256 GB or more
◦ Memory: 8 GB or more
*As of April 2024
*Please consider a PC with higher performance if necessary.
Q. What meeting tools does the university use for online classes?
Doshisha University's online classes use Zoom and Teams as meeting tools.
Both tools are already installed on the university's PCs. However,when you use your PC, follow the instructions below, create an
account, and install the software beforehand.
You need an Internet connection if you want to take classes from home.
In addition, a microphone, earphones, and a webcam
are required as peripheral equipment.
◦ Zoom Account Creation/Installation Instructions
https://doshishaacjp.sharepoint.com/sites/it/zoom/m_Zoom_install.pdf◦ Microsoft Teams Installation/Participating Instructions
https://doshishaacjp.sharepoint.com/sites/it/office365_manual/teams/m_teams_install_joinTeam.pdf
Q. Is there a way to use the university-only service from off campus?
Using the VPN connection service, you can connect to the Doshisha
University network from your home and use the university's limited services.
In addition, by using the Remote Desktop Service, you can access theuniversity's PCs from your home PC and use applications only installed on
the university's PCs.
◦ VPN Connection Manualhttps://doshishaacjp.sharepoint.com/sites/it/SitePages/vpn_manual.aspx◦ Remote Desktop Service Usage Instructions
https://doshishaacjp.sharepoint.com/sites/it/webpc_manual/webpc.pdf
Q. After I changed my password, I could no longer connect to DO-NET1x.

Your PC may have saved the old password.
In Windows 11, right-click“DO-NET1x”and [Forget], and then enter the new password.
For macOS, open“System Settings”preferences, click "Wi-Fi", "..." and select"Forget This Network" to delete it.

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Q. Is there a map of Doshisha University's facilities for the information education environment?
Shikokan

Karasuma
CampusB1F : Computer Classroom（SKB1・B9）

Shinsokan
Student
Union

Kambaikan
（KMB）

Main
Gate

3F : Computer Classroom（RY307〜315）＜Learning Commons＞
3F : PC Corner
3F : Multimedia Lounge
2F : PC Corner
B1F : In front of RY 地 1
Hakuenkan

Ryoshinkan（RY）

Jinshinkan

Rinkokan（R）

Ryoshinkan

B1F IT Support
Oﬃce Branch

Karasuma St.

1F IT Support Oﬃce Branch

The locations of PCs
and printers, theDoKoDeMoPC loan desk,
wireless LAN connection
areas, etc., are as follows:

B1F : PC Corner

Shikokan（SK）

Muromachi
CampusB1F It Support Oﬃce
Neiseikan

Keisuikan

FusokanShingikan

Shinmachi
CampusShoeikan

HarrisScience Hall

ChapelImadegawa Campus

Clarke Memorial
Shiseikan
Hall
Taishinkan

West Gate

Rinkokan

DivinityHall

Meitokukan

3F : Computer Classroom（R303・304）

Library

Kofukan（K）

Tokushokan

1F : PC Corner

ImadegawaCampusEast
Koenkangate Keimeikan

Chienkan

Kofukan

Yushukan

2F : Computer Classroom（K21,22,25）
Main Gate

Imadegawa St.

Kyotanabe Campus

Keishiryo(Note 1) Library : Under construction for renovation* The wired LAN is available at Ethernet wall jack throughout the campus.

As of April 2024

Banjokan

Facility map legend

Davis Memorial
Auditorium

DoKoDeMo Printer
DoKoDeMo Printer (MFP)
Scanner

Hochikan

Kohkikan

DoKoDeMoPC

Keikikan

Wireless LAN area

Shionkan

Shoshinkan
2F : Computer Classroom（TS202）

2F : PC Corner（TS201）
1F : Computer Classroom（TS101・102）

Chishinkan
3

Seishinkan
Nichiryokan

Ishinkan

Kochikan
Hoshinkan

Certiﬁcate Issuing Machine

Keidokan（KD）

Shoshinkan（TS）

1F : Learning Commons

LearnedMemorial Library
Chishinkan
2

Chishinkan
1

Sokokan

Yutokukan
East Building

KOTOBA-KAN
HIKARI-KAN

Kyotanabe
BekkanSouth gate

Kyotanabe Campus

Shigyokan

Doshisha Rohm Memorial Hall

4F : Computer Classroom（JM402〜406）
3F：Computer Classroom（JM301〜306）
2F：Computer Classroom（JM201〜206）
1F：PC Corner
1F : IT Dojo
（JM102-a〜c）
1F : Seminar room
（JM101）

IT & Media
Center
Doshisha Rohm
Memorial Hall（RM）（JM）

Korinkan

GF : Multimedia Lounge

Shishinkan
Chigenkan

IT & Media Center
Kohakukan

Mukokukan
Student
Health Center

Chomeikan

Rikagakukan

Learned Memorial Library
2F : PC Corner

YutokukanWest Building

Main gate
Neesima
Memorial
Auditorium

1F IT Support Oﬃce

* The wired LAN is available at Ethernet wall jack throughout the campus.

North gate

As of April 2024

Q. What kind of support systems for the information education environment are offered?
The IT Support Office has been established as a support desk for the information
education environment. User manuals and more can be viewed on the supportsite. Assistants with red armband are stationed in the Computer Classrooms and
PC Corners. You can feel free to ask them questions about how to operate thecomputers and printers that are installed at the university.
IT Support Office[Support Site] https://it.doshisha.ac.jp/it/[Contact]
support@mail.doshisha.ac.jp075-251-4567(The locations of the offices are shown on the facility map.)●All of the company, system, program, and merchandise names in this document are the property of their individual developers.
●We have omitted the copy write, registered and trademark symbols in this document.
●This document has been created with the assumption that ICT will be utilized on campus at Doshisha University.
●The details in this document are subject to change without notice.

Doshisha University

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