NIPPON KAIJI KYOKAIManagement Systems and Maritime Training Certification Department

Criteria for Use of Registration Mark
1.

Application

These are criteria for controlling the use of the management system registration marks ofNippon Kaiji Kyokai (hereinafter referred to as “the Society”) for an organization whosemanagement systems are registered in the Society in accordance with the “RULES FOR
CERTIFICATION OF MANAGEMENT SYSTEMS” of the Society.

2. Display-1. The registration mark shall be designed in accordance with the example of display and thefigure (display, shape of letters & layout and color) of the reproduction proof to be provided
by the Society. Any other figures are not allowed to be used.
Remarks: The reproduction proof referred to means the electronic image data with the storage
format and resolution (pixel) specified and provided by the Society unless otherwise
indicated.

-2. The reproduction proof to be used at reducing or magnifying size shall be in accordance
the example of display provided by the Society.
-3. When the registration mark is used together with marks of the organization, the registration
mark shall be clearly distinguishable from the marks of the organization.
The correlation between the arrangement and size of the registration mark and the marksof the organization shall be considered.

3.

Duration for Use

The organizations may continue using the registration mark as long as their management
system is registered to the Society.

4.

Scope and Conditions for Use-1. The organization can use the registration mark on their printed matters such as explanatory
notes of their management systems, publicity documents, envelopes, letter heads andbusiness cards, etc., and on their website, etc.
In case where the registration mark is used on business cards, its use shall be limited tothe personnel belonged to sites and/or departments in the scope of the management
system registered.
Where the registration mark is used on the printed matters and the website, etc., theregistered organization shall not imply that the certification applies to activities and sitesthat are outside of the scope of certification.
-2 The organization shall not use the registration mark on a product nor product packaging
nor in any other way that may be interpreted as denoting product/process conformity.
-3 The organization shall not use the registration mark on laboratory test, calibration orinspection reports or certificates.
-4 The organization shall control over the unacceptable use of the registration mark by sites
other than those registered, and by other organizations/ personnel concerned.

Establish: 2009-08-21

Last rev.: 2024-04-01
1/2

5.

Control of Reproduction Proof-1 The organization shall control over the protection of duplication of the reproduction proof
provided by the Society and the prevention from uncontrolled-release thereof to the outside.
Further, the reproduction proof shall not be released to other parties for other purposes thanthose stated in the clause 4-1.
-2 The organization shall make a request to the suppliers to control over the duplication of thereproduction proof and the prevention from uncontrolled-release thereof to the outside whenproviding them with the duplication of the reproduction proof for printing of the documents
or for website.
-3 The organization shall prepare a list of suppliers and present it to the Society when sorequested.

6.

Suspension and Withdrawal of Permission to Use-1 Upon receiving notification from the Society on suspension of permission to use theregistration mark due to the suspension of the registration of the management system, theorganization shall stop using the mark immediately.
Further, when requested by the Society to submit the proven records that show theorganization withdraws the documents with the registration mark, dispose them and/or has
already disposed them, the organization shall do so.
-2 When the scope of certification has been reduced, the organization shall review and amend
the use of registration mark on all the materials for advertising as appropriately.
-3 The organization shall delete the reproduction proof supplied by the Society completely if
the registration is terminated. Where the organization has supplied the other parties withthe duplication of the reproduction proof, the organization shall make the same request tothem.

7.

Status of Use of MarkAt each audit of the management systems the auditors of the Society shall confirm the statusof the use of the registration mark. If any inadequate use of the registration mark is found, therelated organization shall be requested by the Society to take corrections and corrective
actions for it.
Where the adequate actions cannot be confirmed, the Society shall take actions to deal withincorrect use of registration marks. Such actions could include interdiction of use of the mark,withdrawal of the certification, publication of the transgression and, if necessary, legal action.

Establish: 2009-08-21

Last rev.: 2024-04-01
2/2