Basic Policy Concerning Protection of Personal Information
Date of enactment：June 1, 2010
Date of Revision: July 1, 2024
Hikaru SHOZAWA
Chairman
Registered Non-Profit Organization Asia SEEDNon-Profit Organization Asia SEED (hereinafter “Asia SEED”) works for developing human
network among the world through assistances for higher education and international students.
Through these opportunities, Asia SEED has been entrusted with various types of personal
information by people outside Asia SEED. Asia SEED considers that it is a social
responsibility of Asia SEED to manage such information properly. Asia SEED implements
followings for that purpose.
1. Acquisition, Use, and Provision of Personal Information
Asia SEED shall protect all personal information through all activities including personal
information of employees properly by proper acquisition, use, and provision. Also, Asia
SEED shall utilize personal information only for described purpose and come out withprotection system against improper usage of personal information for purpose other thanthe original intent.
In the case of utilizing personal information for other purpose that described purpose, Asia
SEED shall obtain agreement from an identical person.
2. Act, Guideline and Rule on Personal Information
Asia SEED shall follow act, guideline and rule on personal information stated by JapaneseGovernment.
3. Security Management for Personal Information
Asia SEED shall implement legitimate protection and correction measures against illegal
access to, and leaks, lost, destruction, and revision of personal information.
4. Consultation and Complaints regarding Personal Information
Asia SEED shall promptly deal with consultations and complaints regarding personalinformation.
5. Ongoing Improvement of Protection Management for Personal Information
Asia SEED shall conduct ongoing improvement of protection management to protect
personal information properly.
Please contact to the following person for:・notification of purpose of use of personal information,
・disclosure of personal information,
・correction, addition, or deletion of personal information,
・suspension of use of personal information,
・suspension of provision of personal information to third parties,
・disclosure of records of personal information provided to third parties,
・complaints regarding the handling of personal information.
Registered Non-Profit Organization Asia SEEDManager of Customer Relations(Open daily Mon-Fri. 10:00-17:00, excluding national holidays and New Year’s holidays)
Tel： 03-6206-2222
Fax ： 03-6206-2244
Email ： office＠asiaseed.org

Personal Information Management Guideline
1. Name of Organization and Department in charge of Personal Information Protection
Registered Non-Profit-Organization Asia SEED
Division of General Affairs
Tel ： 03-6206-2222
Fax ： 03-6206-2244
Email： office＠asiaseed.org
2. Purpose for Using Personal Information
Asia SEED shall utilize personal information only to fulfill following purposes<Clients’ Information>
1) Service for assisting international students and trainees
2) Service for assisting candidate international students and trainees
3) Service for assisting to dispatch scholars and researchers from Japan to other countries
4) Service for assisting to organize workshop and seminar<Employees’ Information>5) Human resource management, office administration, health monitoring of its employees<Job applicants’ information>6) Recruiting activities, contact with the applicants<Business Partners’ Information>7) Business communication, sales order management, billing service<Commissioned Project>
8) Business contact for commissioned projects
3.

Provision of Personal Information to Third Parties
Asia SEED shall not provide obtained personal information to any third party without
consent unless obliged by statute.
 Purpose of provision Items of personal information to be provided
 Methods of provision
 Type of organization and character of the recipient of personal information
 Content of contract regarding management of personal information, if any

4.

Entrusting Personal Information
Asia SEED may entrust personal information to outside business operator within theobjective of fulfilling the purpose of obtaining personal information. In such cases, Asia
SEED shall select business operator with legitimate personal information management
system, and conclude agreement over management of personal information.

5.

Provision of personal information is voluntary. However, Asia SEED may not be able toaccept application for its service or its job opening unless requested personal information
is fully provided.

6.

Asia SEED shall not employ any method that is not easily recognizable, such as Cookie orWeb Beacon, in obtaining personal information.

7.

Please contact to the following person for:・notification of purpose of use of personal information,
・disclosure of personal information,
・correction, addition, or deletion of personal information,
・suspension of use of personal information,
・suspension of provision of personal information to third parties,
・disclosure of records of personal information provided to third parties,
・complaints regarding the handling of personal information.

<Personal Information Management Contact Information>
Registered Non-Profit Organization Asia SEEDManager of Customer Relations(Open daily Mon-Fri. 10:00-17:00, excluding national holidays and New Year’s holidays)
Tel ：03-6206-2222
Fax ：03-6206-2244
Email： office＠asiaseed.org<Authorized Personal Information Protection Organization>
As the responsible Authorized Personal Information Protection Organization, the Japan
Institute for Promotion of Digital Economy and Community (JIPDEC) shall address any
complaints concerning the handling of personal information for Asia SEED based on thePersonal Information Protection Law.
1) Name of the Authorized Personal Information Protection Organization
Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
2) Complaint resolution department
Accredited Personal Information Protectoin Organization Administrative Office
Address: Roppongi First Building, 1-9-9 Roppongi,Minato-ku,Tokyo,106-0032 Japan
Phone:03-5860-7565,0120-700-779(toll free)