J-11 個人情報に関する公表事項（V1.0）【Disclosure on the Use of Personal Information】
Association for Japanese Language Teaching (AJALT) uses an individual's personal information
for purposes described below. If the individual agrees to additional uses, then AJALT will use
the information for such specific purposes. (AJALT may work with a third party for thosespecific purposes and may provide the information to such third party.)＜Customer personal data＞
Participants in Japanese
language lessons
Seminar participants
Publication purchaser
Inquirer＜Instructor personal data＞
Instructor, etc.

Purpose of using personal information
・Fulfilling AJALTʼs obligations in its agreement with customer(e.g. provide effective Japanese language lessons)・Invoicing and payment processing
・ Providing information on AJALTʼs products and services andcontacting the students enrolled in its seminars
・Invoicing and payment processing
・Selling and delivering its various publications
・Invoicing and payment processing
・Responding to questions received about AJALT

Purpose of using personal information
・Payments, paperwork, and notifications
・Submitting reports to government agencies
・PR activities＜Member, officer and employee personal data＞Purpose of using personal information
Japaneseinstructor ・Payroll and other procedures
member・Communications on membership
・Submitting reports to government agencies
・Selecting qualified contract workers
・Fulfilling obligations in contract-work agreements
・Security at the AJALT offices and other facilities
Officer and employee
・Payroll and other procedures・Personnel management and work management
・Submitting reports to government agencies
・Security at the AJALT offices and other facilities＜Supporting member and donor personal data＞
Purpose of using personal information
Supporting member
・Membership enrolment
・Communications on membership・Various mailings
Donor
・Donation processing
・Communications on donations
・Various mailings

J-11 個人情報に関する公表事項（V1.0）＜Membership and job applicant personal data＞
Purpose of using personal information
Japanese Instructor
・Communications on membership enrolment
membership
Job applicant
・Communications on job applications

J-11 個人情報に関する公表事項（V1.0）【Request for Disclosure of Retained Personal Data
and Records of Provision to Third Parties】
AJALT handles requests regarding the personal information it retains (disclosing the uses,
updating the information, addendum or deletion, discontinuing the uses or disclosures to a thirdparty) and requests for disclosure of records of provision to third parties as below.
1. Organization Name, Address, and Representative

Organization Name: Association for Japanese-Language Teaching
Address: 2F Toranomon ES Bldg., 3-25-2 Toranomon Minato-ku, Tokyo 105-0001
Representative: Chair Sawa Toda

2. Personal Information Protection Manager

Title: Associate Managing Director
Contact: Association for Japanese-Language Teaching
Management Division TEL︓03-3459-9620

3. Personal Information Uses
＜Customer personal data＞
Participants in Japanese
language lessons
Seminar participants

Publication purchaser
Inquirer

Purpose of using personal information・Fulfilling AJALTʼs obligations in its agreement with customer(e.g. provide effective Japanese language lessons)・Invoicing and payment processing
・Providing information on AJALTʼs products and services and contacting
the students enrolled in its seminars
・Invoicing and payment processing
・Selling and delivering its various publications
・Invoicing and payment processing
・Responding to questions received about AJALT＜Instructor personal data＞
Instructor, etc.

Purpose of using personal information
・Payments, paperwork, and notifications
・Submitting reports to government agencies
・PR activities＜Member, officer and employee personal data＞
Japanese instructor member

Officer and employee

Purpose of using personal information
・Payroll and other procedures・Communications on membership
・Submitting reports to government agencies
・Selecting qualified contract workers
・Fulfilling obligations in contract-work agreements
・Security at the AJALT offices and other facilities
・Payroll and other procedures・Personnel management and work management
・Submitting reports to government agencies
・Security at the AJALT offices and other facilities

J-11 個人情報に関する公表事項（V1.0）＜Supporting member and donor personal data＞
Purpose of using personal information
Supporting member

Donor・Membership enrolment
・Communications on membership・Various mailings
・Donation processing
・Communications on donations
・Various mailings＜Membership and job applicant personal data＞
Purpose of using personal information
Japanese Instructor
membership・Communications on membership enrolment

Job applicant

・Communications on job applications

4. Contact for complaints regarding the handling of retained personal data
Complaints regarding the handling of retained personal data will be accepted at the "Contact for Questions
and Complaints".

5. Authorized Personal Information Protection Organizations to which the AssociationBelongs[Name of the authorized personal information protection organization and contact information for resolutionof complaints*]
JIPDEC (Japan Institute for Promotion of Economy and Community)
Personal Information Protection Consultation Service Office
Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku Tokyo, 106-0032 Japan
TEL:03-5860-7565 / 0120-700-779*Note that this is not a contact for services provided by AJALT.

6. Disclosure Process
Please see 8 (Contact for Questions and Complaints), for any requests regarding your personal
information. AJALT will provide a request form and a document describing the request procedure.

7. Safeguarding the Personal Information
AJALT has documented procedures on handling and safeguarding the personal information and follows suchprocedures (organizational, human resources, physical, and technological).

8. Contact for Questions and Complaints

Association for Japanese-Language Teaching
Management Division
Consultation desk for personal information protection
Address: 2F Toranomon ES Bldg., 3-25-2 Toranomon Minato-ku, Tokyo 105-0001
TEL:03-3459-9620 FAX:03-3459-9660
Request form is available at https://www.ajalt.org/contact/

J-11 個人情報に関する公表事項（V1.0）【Procedures for Disclosure of Retained Personal Data】
Requests for Retained Personal Information
AJALT handles requests regarding the personal information it retains (notifying and disclosing
its uses, updating the information, addendum or deletion, discontinuing the uses or disclosures
to a third party) as below.
1. Submitting Your Request
1) Please submit your request to the contact below. AJALT will mail you a "requestform." Once you agree to how AJALT handles the personal information, AJALT will ask
you to mail or deliver the filled-out request form to the contact below.
Association for Japanese-Language Teaching
Management Division
Consultation desk for personal information protection
Address: 2F Toranomon ES Bldg., 3-25-2 Toranomon Minato-ku, Tokyo 105-0001
TEL:03-3459-9620 FAX:03-3459-9660
Request form is available at https://www.ajalt.org/contact/2) Identity confirmation
1.

AJALT will confirm the identity of the requestor with the documents required below.

2.

In addition, AJALT will confirm the identity of designated representative or legal
representative (when the requestor is underage, etc.) using the documents required below.

3.

A copy of one of the documents below is required for confirming the identities of therequestor and the representative.
a.

Driver's licenseb.

My Number Card (front side)c.

Any other government-issued identification with photograph

4. AJALT requires the document below to confirm that a representative is submitting a request
at the behest of the requestor.
a. Designated representative: a filled out request formb. Legal representative of an underage requestor: a copy of family registry (issuedwithin the last 6 months)c.Legal representative of a requestor of age: a copy of family registry (issued within thelast 6 months)
d. Legal guardian: a copy of family registry or residential record (issued within the last6 months)

J-11 個人情報に関する公表事項（V1.0）

2. FeePlease pay the fee below for each request. AJALT will provide a form to fill out and payment
information, when a request is received. Please pay any bank fees for a bank transfer.
・Fee: 1000 yen
3. Responses
AJALT will respond to your request without delay by one of the following means:・Mail to the registered address of the requestor or representative
・Email to the registered address of the requestor or representative