Guide for On-site Use of Questionnaire
Information

May 2019
Amended August 2019
National Statistics Center[Micro data portal site]
The “micro data portal site (miripo)” has been launched as a portal site for providing
information on the use of micro data of official statistics, including on-site use ofquestionnaire information.
Contact information for each On-site facility is listed as well.
URL: https://www.e-stat.go.jp/microdata/
User Support Unit
Please send an e-mail to the User Support Unit to inquire about On-site Use of
Questionnaire Information or to submit documents.
（e-mail）onsite@nstac.go.jp*When the User Support Unit sends an e-mail with attached document(s) to a user,
measures such as password protection or encryption will be taken.
Statistical Data Utilization Center, National Statistics Center
Location: Nankaiwakayamashi Station Bldg. 5F, 3-17 Higashikuramaecho, Wakayamashi, Wakayama 640-8203
Statistical Information and Microdata Provision Division, Information Technology
Center, National Statistics Center
Location: Ministry of Internal Affairs and Communications Bldg. 2, 19-1 Wakamatsucho, Shinjuku-Ku, Tokyo 162-8668

Chapter 1. Definitions........................................................... 1(1) Questionnaire information .................................................. 1(2) Public institutions ......................................................... 1(3) Public institutions, etc. ..................................................... 1(4) Specified incorporated administrative agency, etc. ................................ 1(5) Juridical persons .......................................................... 1(6) Providing agencies ........................................................ 1(7) Applicants ............................................................... 1(8) Computers ............................................................... 2(9) On-site use .............................................................. 2
Chapter 2. Requirements for use of questionnaire information ........................... 2
Chapter 3. Time required for administrative work and fees .............................. 3
1. Time required for administrative work ............................................ 3
2. Calculation of fees (only for applications by applicants in categories 5 to 9) .............. 4(1) Basic concept ............................................................ 4(2) Calculation method ........................................................ 5(3) Payment of fees ........................................................... 5

3. Notification of payment statement and remaining time statement ....................... 5
Chapter 4. Work Flow........................................................... 6
Chapter 5. Details of Procedures and Matters to be Noted ............................... 7
1. Before application............................................................ 7(1) Information on questionnaire information ...................................... 7(2) Information on procedures for application for questionnaire information provision ...... 7(3) Information on conditions for questionnaire information provision ................... 7(4) Others .................................................................. 7
2. Counseling ................................................................. 7
3. Submission of Application Form and identity verification documents.................... 8(1) Documents to be attached to the application form ................................ 8(2) Submission of the final Application Form and verification of identity ................ 10(3) User information to be kept ................................................ 11
4. Receipt of the Letter of Acceptance/Rejection ..................................... 11
5. Procedures after acceptance of application ........................................ 11
6. Receipt and confirmation of account information .................................. 12
7. Submission of Letter of Confirmation ........................................... 12(1) Reservation of the On-site facility ........................................... 12(2) Submission of the Letter of Confirmation ..................................... 12(3) Disclosure of user information by the Center ................................... 12
8. Appropriate management of questionnaire information .............................. 12(1) Individuals.............................................................. 13(2) Juridical persons (Universities, associations, etc.) ............................... 13(3) Public institutions, etc. .................................................... 14
9. Provision of analysis results .................................................. 14(1) Counseling regarding a potential request for provision of analysis results and submission of
a Provisional Request Form ................................................... 14(2) Submission of the final Request Form ........................................ 14(3) Notification of acceptance/rejection .......................................... 15
10. End of use of questionnaire information......................................... 15(1) At the end of use of questionnaire information .................................. 15(2) Publication of research results by the applicant ................................. 15(3) Publication of the statistics and research results by the Center (excluding applicants belonging
to Category 1 or 2) .......................................................... 16
Chapter 6. Importing external data or software to an on-site facility ...................... 16
1. How to import external data or software to an on-site facility ......................... 16
2. Software that is available at on-site facility ....................................... 16
Chapter 7. Procedures for amending the content of a submitted Application Form ........... 16
1. Cases that require a notification ................................................ 16
2. Cases that requires approval by the Center........................................ 17

(1) Change of user .......................................................... 17(2) Additional provision of questionnaire information ............................... 17(3) Extension of usage period .................................................. 17(4) Changes to the time needed to provide applicant support ......................... 18
Chapter 8. Termination of the Agreement due to Applicant Misconduct ................... 18
Chapter 9. Measures to be taken for inappropriate usage ............................... 18
1. Punishments imposed under the Statistics Act ..................................... 18
2. Measures against violations ................................................... 18
3. Cooperation with secondary use of other questionnaire information .................... 19
4. When any inappropriate use is found ............................................ 19
Appendix Table 1 Time required to provide questionnaire information .................... 20
Appendix Table 2 Time Required by Type of Software ................................ 21
Appendix: Standard Items to be Reviewed for Provision of Analysis Results Produced On-site 22

Introduction
The revised Statistics Act (Act No. 53 of 2007; hereinafter referred to as the “Act”), which tookeffect in May 2019 to promote the use of statistical data, has expanded the scope of users who areallowed to handle questionnaire information of statistical surveys conducted by administrative andother organizations.
This Guide provides procedures to request the provision of questionnaire information (on-site use)
based on the “Guidelines on the Provision of Questionnaire Information” (Decree of the DirectorGeneral for Policy Planning in charge of statistical standards of the Ministry of Internal Affairs andCommunications of December 24, 2008).
When using questionnaire information on-site, users shall submit applications and reports inaccordance with the procedures prescribed in this Guide. Simultaneously, users must comply withappropriate management and confidentiality obligations, and the prohibition of utilization other thanfor intended purposes are required by law.

Chapter 1. Definitions(1) Questionnaire information
The term “questionnaire information” as used in this Guide means the information prescribed in
Article 2, Paragraph 11 of the Act.
(2) Public institutions
The term “public institutions” as used in this Guide means the administrative agencies prescribedin Article 2, Paragraph 1 of the Act and local public entities prescribed in Article 1-3 of the Local
Autonomy Act (Act No. 67 of 1947).
(3) Public institutions, etc.
The term “public institutions, etc.” as used in this Guide means the “public institutions”
mentioned in (2) above, incorporated administrative agencies prescribed in Article 2, Paragraph 2 of
the Act, and “persons equivalent to administrative organs, etc.” prescribed in Article 10 of theRegulation for Enforcement of the Statistics Act (Order of the Ministry of Internal Affairs andCommunications No. 145 of 2008; hereinafter referred to as the “Regulation”).
(4) Specified incorporated administrative agency, etc.
The term “specified incorporated administrative agency, etc.” as used in this Guide meansjuridical persons prescribed in Article 8 of the Cabinet Order for Enforcement of the Statistics Act(Cabinet Order No. 334 of 2008; hereinafter referred to as the “Order”).
(5) Juridical persons
The term “juridical persons” as used in this Guide means the “corporation, etc.” prescribed in
Article 8, Paragraph 1, Item (ii) of the Regulation and other organizations that have designated a
representative or administrator.
(6) Providing agencies
The term “providing agencies” as used in this Guide means administrative organs and specified
incorporated administrative agency, etc.
(7) Applicants
The term “applicant” as used in this Guide means any person that requests for the provision of
Questionnaire information pursuant to Article 33, Paragraph 1 or Article 33-2, Paragraph 1 of theAct.
1(8) Computers
The term “computers” as used in this Guide means information processing equipment such asservers, personal computers, and peripheral equipment for input/output or other purposes.
(9) On-site use
The term “on-site use” as used in this Guide means to use questionnaire information stored incomputers located in designated facilities (hereinafter referred to as “central computers”) by remote
access via a telecommunication line from designated location and equipment (hereinafter referred toas “on-site facilities”) when obtaining questionnaire information from Providing agencies.

Chapter 2. Requirements for use of questionnaire information
The purpose of on-site use of questionnaire information is limited to the production of statistics or
statistical research. Applicants shall be any person that does not fall under disqualifying conditions(Article 11, Paragraph 2 and Article 19, Paragraph 2 of the Regulation) and falls under one of theapplicant categories listed in the table below:
Fees

ApplicantsCategories Legal foundations

Public institutions

1

Incorporated administrative agencies

2(Entrusted by public institutions)
Any person who conducts research or a study
entrusted by or jointly with public
institutions, etc.

Article 33, Paragraph 1,
Item (i) of the Act
Article 33,
Paragraph
1, Item (ii)of the Act

Article 11,
Paragraph
1 of theRegulation

Article 332,
Paragraph
1 of the Act

Article 19, Academic
Paragraph research
1 of theprescribed
Regulation in Article
19,
Paragraph
1, Item (i)of theRegulation

3(With subsidies by public institutions)NOT
required Any person who conducts research or a study
subsidized by public institutions, etc. throughpublic invitations(With special causes)
Any person who produces statistics that arefound to be useful for policy planning,
implementation or assessment by any head of
administrative organs, or local public entities
or other executive organs(Universities, public interest corporations,etc.)
Any person who carries out research or astudy conducted by universities, public
interest incorporated associations, or public
interest incorporated foundations(Faculty members belonging to universities)
Required Any person who carries out research or astudy conducted by faculty members
belonging to organizations such asuniversities.
(With subsidies from universities throughpublic invitations)
Any person who conducts research or a study
in which all or part of the expenses are
2

4

5

□
6

□
7

subsidized by organizations such asuniversities and public interest corporations(With special causes)
Any person who produces statistics that any
heads of administrative organs find to have a
special cause(Higher education)
Any person who uses questionnaire
information for education at universities or
equivalent89Highereducationprescribedin Article
19,
Paragraph
1, Item (ii)(For reference)
Please use the chart below to understand the legal foundations for each category:(Note) When an application submitted pursuant to Article 33, Paragraph 1 of the Act is found to beinappropriate after the examination of submitted application documents, the application may berequired to be changed to an application made pursuant to Article 33-2, Paragraph 1 of the Act.

Chapter 3. Time required for administrative work and fees
1. Time required for administrative work
The term “time required for administrative work” refers to the time required for the completion oftasks related to the provision of questionnaire information which are listed below. The applicant may
request that administrative work be done within the time described in the Application Form (Appendix
Form No. 1), Field 6. The time required for provision of questionnaire information.
3

Processing of applications①

Fundamental administrative work needed upon an application for the provision of questionnaire
information or for a change of content of submitted documents. The time required for thiscomponent will be calculated for the fee calculation.
It should be noted that consultation prior to acceptance and preliminary examination(examination performed prior to making a formal application) will not be included in the“processing of applications” component so will be exempt from the fee calculation.
②

Processing of questionnaire information
Tasks of setting up a computing environment for on-site use, copying questionnaire

information, and other related tasks. The time required for these tasks will be calculated based on
the information provided in the Application Form (i.e., the number of users, the questionnaire
information to be used, and the software to be installed).
For details, please refer to the time required for the provision of questionnaire information in
Appendix Table No. 1.
③

Examination of data
The work of confirming whether data on individuals or juridical persons are appropriately

suppressed in the produced statistics. The time required for such examination tasks will becalculated in accordance with the number of statistical tables, regression models to be provided,and other related factors.
For details, please refer to the time required for the provision of questionnaire information in
Appendix Table No. 1.
2. Calculation of fees (only for applications by applicants in categories 5 to 9)(1) Basic concept
The provision of questionnaire information by applicants who fall under categories 5 to 9 requires apayment of fees (Article 38 of the Act).
The amount of the fee will be determined in accordance with the method described in (2) below
based on the time required for the administrative work and indicated in the Letter of Acceptance.
For the calculation of the fee, the time required for the administrative work written in the
Application Form will be used. Please note that once the fee is paid, it will not be refunded even if thetime required for the administrative work requested during the on-site use is shorter than the time
described in the Application Form. However, as shown in Chapter 7, Section 2, if the actual timeexceeds the time required for the administrative work described in the Application Form, additional
payment will be needed. Although any fee paid will not be refunded in principle, if provision ofquestionnaire information becomes difficult under unavoidable circumstances, the fee may be returned
only if the National Statistics Center (hereinafter referred to as the “Center”) has not started theadministrative work and mutual consent has been reached between the Center and the applicant.
Additionally, when a portion of the fee is found to be incorrect, the Center will consult with theapplicant about a refund of the fee.

4(2) Calculation method
The amount of the fee will be calculated by using the following formula (a fraction of less than 1
yen will be discarded) (Article 12, Paragraph 1 of the Order).
・ 4,400 yen per hour × time (hours) required for the needed administrative work (total of the timerequired for the tasks described in section 1 above)(3) Payment of fees
The amount of the fee stated in the Letter of Acceptance shall be transferred to the bank accountdesignated by the Center by the payment deadline (the currency must be Japanese Yen). In principle,
the transfer shall be made from a location in Japan, and the applicant shall bear the fee required for thetransfer.
If the payment has not been confirmed without a prior notification, the Center may notify theapplicant of the fact and may take corresponding measures such as cancellation of the given
acceptance.
Further, in principle, fees must be paid before the notification of the account information (See
Chapter 5, Section 6). However, separate consultation may be held as necessary when the payment ismade by a public institution, etc.
3. Notification of payment statement and remaining time statement
For the payment of fees described in Chapters 5 and 7, a notice of payment that describes the time
already paid for and the remaining time will be issued every time a payment is received. In addition,
for the administrative work described in Section 1 above, a notice that indicates the time spent for thecompleted administrative work and the remaining time will be issued every time each administrative
task is completed.
When the total of the time required for the administrative work to be requested in the future and thetime that has been spent for the past administrative work exceeds the time required for theadministrative work described in the Application Form (i.e., the scheduled time required for theadministrative work exceeds the remaining time), the procedure for making changes in the content of
the submitted application shall be in accordance with Chapter 7.

5Chapter 4. Work Flow

6

Chapter 5. Details of Procedures and Matters to be Noted
1. Before application
Before applying for provision of questionnaire information, please refer to the micro data portal site(hereinafter referred to as the “Portal Site,” which can be accessed at https://www.estat.go.jp/microdata/.)
The Portal Site provides:(1) Information on questionnaire information･ Overview and legal foundation of the scheme of the questionnaire information provision･ Names and years of conduct of statistics surveys for which questionnaire information is available･ Data layout form and code book(2) Information on procedures for application for questionnaire information provision･ Counseling / User Support Unit
･ Procedures for application and forms designated for the procedure･ Information on how to verify the identity of the applicant･ Standard processing period･ How to calculate the fee･Disclosure of names of persons that have been provided with questionnaire information and theresults of the research conducted (excluding public institutions, etc.)･ Obligation to submit results of the statistics produced with the questionnaire information(excluding public institutions, etc.)･ The language and currency acceptable for procedures: Japanese and Japanese currency.
(3) Information on conditions for questionnaire information provision･ Usage conditions (including disqualifying conditions)･ Obligation of proper management of questionnaire information, confidentiality obligation,prohibition of use other than the purpose for which it was provided, penalties･ Obligation to publish research results, etc. (excluding Article 33, Paragraph 1, Item (i) of the Act)
(4) Others･ The fact that the scheme for questionnaire information provision is not subject to the Administrative
Complaint Review Act (Act No. 68 of 2014).
･ Penalties imposed for violations: in addition to penalties for legal violations, if an applicant violates
usage conditions, provision of questionnaire information to the applicant will be prohibited not only
from the Center but also from all providing agencies.
2. Counseling
Before submitting an application, pre-usage counseling is needed to thoroughly examine and adjust
the content of the application so that there will be no unclear points or ambiguities.
Therefore, before submitting the final Application Form, the applicant must submit an application
form provisionally (hereinafter referred to as “Provisional Application Form”). The Provisional
Application Form must be submitted along with the documents as listed in Section 3 below. If theapplicant wants to visit a Center office for the submission, the applicant must make a reservation.
7

The User Support Unit will provide the necessary advice based on the submitted Provisional
Application Form. After examining and adjusting the details of the application based on theProvisional Application, the final Application Form should be submitted.
Please note that consultation is available only in Japanese.
3. Submission of Application Form and identity verification documents(1) Documents to be attached to the application form
In addition to the Application Form, the applicant must submit, by the applicant’s category, thedocuments listed in the table below. (In some cases, submission of further documents is required.)Category Documents to be attached1■ A copy of an entrustment agreement or equivalent documents*〇Specific procedures (internal regulations) for proper management ofquestionnaire information

2〇 A document indicating that the questionnaire information is required at anorganizational level (Appendix Form No. 2)■ A copy of an entrustment agreement or a substitute document*〇Specific procedures (internal regulations) for proper management of questionnaire
information

3〇 A copy of documents evidencing the entrustment contract, joint research, or
subsidized research or study□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*▲Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents

4〇 An official document in which any head of an administrative or other organ finds it
to be useful for their policy planning or assessment; or other special cause for thenecessity of the questionnaire information□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*▲ Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents

8

5〇 A document that indicates that questionnaire information is needed, a documentthat indicates the questionnaire information will be used for business for public interest
purpose, and a document that indicates past research outcomes□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*▲ Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents

6〇 A document evidencing an official endorsement for the Application at an institutional
level, such as approval by the head of an organization or approval by the relevant ethicalcommittee and a document that indicates degrees and past research performance□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*〇 Identity verification documents

7〇 A document evidencing a provided subsidy from universities or public interest
corporations obtained through public invitation〇 Documents showing the overview of the intended research□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*▲ Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents

8〇 Documents describing the special cause□ Key format for data aggregation and analysis output■ A copy of an entrustment agreement or a substitute document*▲Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents

9〇 A document that has been institutionally approved and indicates that questionnaire
information is needed〇 Documents showing an overview of the provided education such as a syllabus□ Key format for data aggregation and analysis output■ A copy of entrustment agreement or a substitute document*▲ Basic policy on proper management of questionnaire information▲Specific procedures (internal regulations) for proper management of questionnaire
information〇 Identity verification documents〇 Required9□ Documents that can be replaced by giving a description of the details (analysis method, etc.) in
the Application Form or another document if it is difficult for the applicant to complete the given
format.
■ Required for applications that involve entrustment of tasks▲ Required for applications made by juridical persons
Substitute document*: Substitute Documents for Cases in Which Contact-related Documents
Cannot be Attached (Appendix Form No. 3)(2) Submission of the final Application Form and verification of identity
An application for the use of questionnaire information shall be made by submitting an Application
Form along with the necessary documents as indicated above (1) to the Center President. At the time ofsubmission, the identity of the applicant will be verified as described in to  below. As such,applicants are asked to present or submit the required documents (Article 8, Paragraph 2 and Article
17, Paragraph 2 of the Rules).
When the applicant is an individual①

Two kinds of documents issued by public offices that indicate the applicant's name, date of birth,and address are required from among: a driver’s license, a health insurance card, an individual
number card (including a basic resident register card), a residence card, a special permanent
residence certificate, or a copy of certificate of residence (the copy must be issued within 6 monthsof the application date).
However, if the applicant visits the Center office in person to submit an application, the applicant
only needs to present one kind of the above-mentioned documents issued by public offices, provided
that it includes a photo of the applicant’s face.
When an individual who is residing outside of Japan submits an application, the applicant must
present their passport issued by the relevant foreign government and an additional identity
verification document that can confirm their address such as a driver's license issued by agovernmental office.
When the applicant is a juridical person (excluding incorporated administrative agencies and②

those stipulated in Article 10 of the Regulations)
When a juridical person in Japan submits an application, a certificate of registered information ora certificate of seal registration (in both cases, the certificate must be issued within 6 months of thedate of application) along with one document that verifies the juridical person's identity (thatindicates the name, address, name of the representative of the juridical person and related
information, and is issued by a public office) are required.
When a juridical person outside of Japan submits an application, as a substitute for the certificate
of registered information, one document that verifies the registration of the juridical person and isissued by a public agency/office in the country where the juridical person is located is required. In
addition, one document that proves that the contact person belongs to the juridical person must bepresented or submitted.
③

When the applicant is an agent

10Both the applicant and the agent must have their identity verified. As such, the above listed
documents inorare required for both of them.

In addition, a document that proves the authority of the representation must be submitted (nodesignated format).
(3) User information to be kept
The information indicated in the Application Form will be kept in order to manage the users.
In addition, a copy of the submitted identity verification document (if the original is submitted, it
will be copied by the User Support Unit) will be kept until the procedures described in Section 10 of
Chapter 5 are completed.
However, for those whose applications were rejected or accepted but later canceled because theapplicant had not submitted a final request or paid the fee by the payable deadline, the identity
verification documents will be discarded at that time.
4. Receipt of the Letter of Acceptance/Rejection
The applicant will be notified by e-mail, as a general rule, of the acceptance or rejection of an
application within 14 days of the receipt of the Application by the Center. If an applicant needs toreceive the Letter of Acceptance/Rejection in hard copy, the applicant should submit a request to theUser Support Unit.
(1) When the application is accepted
The applicant will receive a Letter of Acceptance of the Application for Provision of
Questionnaire Information (Appendix Form No. 4) that states that the applicant will be provided
with the intended questionnaire information, the time of provision, the usage period, and the amountof payable fees (hereinafter referred to as the “Letter of Acceptance”).
The Letter of Acceptance will be sent together with the Request Form (Appendix Form No. 5), theWritten Pledge (Appendix Form No. 6), and the Terms and Conditions for the Provision of
Questionnaire Information (Attached to Appendix Form No. 6, hereinafter referred to as the “Terms
and Conditions”).
In addition, for applications in Categories 5 to 9, the Information on the Name of the Bank
Account for Fee Payment (Reference) (hereinafter referred to as “Bank Account Information”) will
also be sent.
(2) When the offer is rejected
The applicant will receive a Letter of Rejection of Application for Provision of Questionnaire
Information (Appendix Form No. 7) that indicates the reason for the rejection (hereinafter referred toas the “Letter of Rejection”).
5. Procedures after acceptance of application
To submit a request, the Request Form which contains all of the required information and a Written
Pledge which states that all users will comply with the provisions of the Terms and Conditions and issigned or sealed by all users must be submitted by mail or by visiting the Center by the submission
deadline stated in the Letter of Acceptance.

11For applications submitted by applicants that fall under categories 5 to 9, a document indicating thename on the bank account used for the payment must be included. The payable fee must be paid by thepayment deadline stated in the Letter of Acceptance.
(Note) The agreement will be concluded at the time the Request Form and Written Pledge have been submitted andaccepted and confirmed by the Center.
Except in cases when the Center is notified in advance, if any of the Request Form, the Written Pledge, or thepayment (for applicants that fall under categories 5 to 9) is not confirmed, the given acceptance may becancelled.

6. Receipt and confirmation of account information
After the Request Form and the Written Pledge are submitted and the paid fee is confirmed, the accountinformation (user ID and password), payment breakdown, and details of the remaining time will besent by the time of provision stated in the Letter of Acceptance.
If the provision of the account information is likely to be delayed due to unavoidable circumstancessuch as a natural disaster, the User Support Unit will contact the applicant promptly. Subsequent
procedures will be decided based on consultations between the two parties.
7. Submission of Letter of Confirmation(1) Reservation of the On-site facility
Making a reservation is required to use the on-site facility. After receiving the account information,
the applicant should contact the support desk of the intended on-site facility for how to make areservation. For details, the applicant should consult the portal site.
(2) Submission of the Letter of Confirmation
After confirming that the intended questionnaire information is available at the on-site facility
without any issues, the Letter of Confirmation (Appendix Form No. 8) must be submitted promptly.
If applicants discover any issues, they should immediately contact the facility.
(3) Disclosure of user information by the Center
Within one month of the account information notification, the Center will disclose the following
items as written in the Request Form on the portal site (except for requests made under Category 1 or
2).
A. Names of all persons who have been provided with questionnaire information
B. Name of the statistical survey related to the provided questionnaire information
C. Date and year of provision of the questionnaire information
D. Affiliation, title, and other related information of the persons who have been provided withquestionnaire information (only for natural persons)E. Purpose of use of the questionnaire information
8. Appropriate management of questionnaire information
To ensure proper management of questionnaire information, certain obligations are imposed on
every use of questionnaire information (Article 42 of the Regulations). Specifically, it is necessary to
implement measures for ensuring the appropriate management of questionnaire information including:organizational management, personal management, and other management. Such measures must be
12

taken for each individual/organization that has been provided with the questionnaire information as
follows:(1) Individuals
When the applicant is an individual such as a university faculty member (as an individual faculty
member, not as an entity of the university) or a researcher who has received competitive funds, therecipient must take the following measures to ensure proper management of the questionnaire
information.
Other management measures
・ To ensure that users have the skills required to appropriately manage questionnaire information,for example, having received questionnaire information in the past and managed it
appropriately to produce statistics; or otherwise having managed other individual information
appropriately and conducted research analysis.
・ To maintain a logbook called a “Questionnaire Information Management Logbook (Appended
Form No. 9)” (hereinafter referred to as the “logbook”).
・ To conduct independent audits.
・ To predetermine procedures for cases of inappropriate disclosure of questionnaire information orother accidents.
・ When entrusting work related to the handling of questionnaire information to any third party, themeasures to be taken by the entrusted party must be confirmed. In addition, the entrusted person
must be properly supervised.
(2) Juridical persons (Universities, associations, etc.)
When the applicant is a university, a public interest incorporated association, or a public interest
incorporated foundation, it is necessary to take the following measures to ensure proper managementof questionnaire information.
Organizational management measures
・ To appoint persons who are responsible for the appropriate management of questionnaire
information and to clarify the authorities, responsibilities, and related matters for every person
who handles questionnaire information.

・ To maintain a management logbook.
・ To establish and disseminate basic principles and regulations regarding the appropriate
management of questionnaire information, evaluate the status of the implementation of suchprinciples/regulations as needed, and implement necessary improvements.
・ To conduct independent audits.
・ To develop an institutional system that prevents further damages and to take corrective
measure to avoid recurrence as preparedness against possible accidents such as inappropriate
disclosures.
Personal management measures

・ To ensure that every person who handles questionnaire information does not meet any
disqualifying condition.
・ To provide necessary education and training regarding applicable laws and regulations forpeople who handle questionnaire information and other measures required to manage theinformation.
13

Other management Measures

・ When entrusting work related to the handling of questionnaire information to any third party,
the measures to be taken by the entrusted party must be confirmed. In addition, the entrusted
person must be properly supervised.
(3) Public institutions, etc.
When the applicant is any public institution, etc., it is necessary to take the following measures toensure appropriate management of questionnaire information.
Organizational management measures
・ To appoint persons who are responsible for the appropriate management of questionnaire
information and to clarify the authorities, responsibilities, and related matters for every person
who handles questionnaire information.

・ To maintain a management logbook.
・ To establish and disseminate regulations regarding proper management of questionnaire
information, evaluate the status of the implementation of such principles/regulations as needed,
and implement necessary improvements.
・ To conduct independent audits.
・ To develop an institutional system of preparedness against possible accidental disclosure toprevent further damages and take corrective measures to avoid recurrence.
Personal management measures

・ To provide necessary education and training regarding applicable laws and regulations forpeople who handle questionnaire information and other measures required to manage theinformation.
Other management Measures
・ When entrusting work related to the handling of questionnaire information to any third party,
the measures to be taken by the entrusted party must be confirmed. In addition, the entrusted
person must be properly supervised.
9. Provision of analysis results(1) Counseling regarding a potential request for provision of analysis results and submission of aProvisional Request Form
Before submitting the Request Form for Provision of Analysis Results (Appendix Form No. 10)(hereinafter referred to as the “Request Form”), careful examination is needed to thoroughly consider
and adjust the content of the request so that the produced analysis results satisfy the items in theStandard Items to be Reviewed for Provision of Analysis Results Produced On-site (hereinafterreferred to as “Standard Items to be Reviewed”) and that there will be no unclear points or ambiguities.
A provisional request form (hereinafter the “Provisional Request Form”) must be submitted by email. The User Support Unit will provide the necessary advice based on the submitted Provisional
Request Form. After examining and adjusting the details of the request based on the Provisional
Request, the final Request Form should be submitted.
(2) Submission of the final Request Form
The request for analysis results will be made by submitting a Request Form to the Director ofInformation Technology Center.
14

(3) Notification of acceptance/rejection
Acceptance or rejection of requests by the Center will be notified by e-mail. If an applicant needs toreceive a Letter of Acceptance/Rejection in hard copy, please submit a request to the User Support
Unit.
When the request is accepted:①

A Letter of Acceptance for the Application for Provision of Analysis Results (Appendix Form No.
11) (hereinafter referred to as the “Letter of Acceptance on Analysis Results Provision”) and theanalysis results will be sent.
When the request is rejected②

A Letter of Rejection for the Application for Provision of Analysis Results (Appendix Form No.
12) (hereinafter referred to as the “Letter of Rejection on Analysis Results Provision”) will be sent.
10. End of use of questionnaire information(1) At the end of use of questionnaire information
At the end of the use period, the applicant must promptly submit the statistics produced and/or the
results of the statistical research conducted with the questionnaire information, the Report (Appendix
Form No. 13), and the logbook.
Immediately after the usage period ends, the account will be deactivated and the questionnaire
information used will be deleted. The allocated area on the server of the central computer will also bedeleted. However, upon an applicant’s request, the server area may be saved for a certain period oftime in consultation with the applicant if there are reasonable grounds, such as the applicant plans to
use the questionnaire information again.
(2) Publication of research results by the applicant(i) Publication of Results
As a general rule, any statistics produced with questionnaire information or results of statisticalresearch conducted using questionnaire information must be published in the manner and timing thathave been identified in the Application Forms.
In such a publication, as set forth in the Letter of Acceptance of Analysis Results Provision, it ismandated to clearly state the following:
Example: These statistics have been independently produced by processing questionnaire
information obtained through the Survey on XXXXXX (conducted by the Ministry ofYYYYYY) provided by the National Statistics Center. These are NOT produced or publishedby the Ministry of YYYYYYY.
If the applicant planned to publish the produced statistics and/or results of the statistical research
conducted by submitting one or more papers to academic journals or other means but cannot executethe publication as planned and described in the Application Form because the papers are still under
examination at the end of the usage period, the applicant must describe the future prospective schedulein the Report and contact the User Support Unit once the schedule is determined.
(ii) When the publication of results is impossible15

If it becomes impossible to publish the research results due to any unavoidable reason, such as thedeath of the applicant, dissolution of any involved juridical person, or cancellation of the research plan
(excluding cases for applicants belonging to Category 1 or 2), an overview of the research conducted
and the reason why the results are unable to be published must be reported in the Report.
(3) Publication of the statistics and research results by the Center (excluding applicants belonging toCategory 1 or 2)
The Center will, as a general rule, publish the following information on its portal site within 3months of receipt of the Report stated in paragraph (1).
For such a publication, upon a request from the user, the Center will adjust the publication timing totake into consideration the timing of the publication of the results in scientific papers (in journals orother media) by the user so as not to impair the rights and interest of the user.
・ Statistics produced or results of statistical research (in some cases only overviews thereof)・ Matters related to the statistics produced or results of statistical research (e.g., estimation methods
and/or analysis methods used)
・ Status of publication of the statistics produced and results of statistical research (Names of thejournals and the dates of the publication)

Chapter 6. Importing external data or software to an on-site facility
1. How to import external data or software to an on-site facility
If an applicant needs to use some software or programs developed by the applicant at the on-sitefacility, the applicant must submit a Request for Importing External Data or Software (Appendix Form
No. 14, hereinafter referred to as the “Importing External Data or Software Request Form “)”.
2. Software that is available at on-site facility
Please see the portal site for software that is available on-site.

Chapter 7. Procedures for amending the content of a submitted Application Form
As a general rule, if any item stated in the Application Form needs to be changed after questionnaire
information is provided to the applicant, a new application is required. However, when the change iswithin the scope of the accepted purpose or conditions of use, a new application is not necessary. The
applicant should contact the User Support Unit in advance to perform the procedures described below.
If any change occurs to the items stated in the Application Form and accordingly the applicant nolonger meets the requirements for use (for example, the applicant has lost eligibility for the relevant
Grant-in-Aid for Scientific Research (kakenhi)), the applicant must terminate the use of questionnaire
information promptly and execute the procedures stated in Item 10 of Chapter 5.
1. Cases that require a notification
When the changes are minor, such as a change to the applicant's affiliation name and/or job title or tothe contact person due to reassignment, the applicant must promptly submit a Notification Form for
Minor Changes (Appendix Form No. 15) and the accordingly revised Application Form. As needed,
supplemental documents may be required to verify the change(s).

162. Cases that requires approval by the Center
When the changes are beyond the scope stated in the previous paragraph, a new application must be
submitted and approved. The applicant must promptly submit the Application Form for Substantial
Changes (Appendix Form No. 16) and the revised Application Form.
After examining the change(s), the Center will notify the applicant of its decision with a Letter ofAcceptance of Changes (Appendix Form No. 17) or a Letter of Rejection of Changes (Appendix Form
No. 18).
(1) Change of user
When it is necessary to change users (excluding the applicant), an application for change of users
must be submitted.
After receiving a Letter of Acceptance of Changes, the applicant must submit a new Request Formand Written Pledge (only for the new users) and must pay the fee (the amount of the fee will be statedin the Letter of Acceptance of Changes) if the applicant falls under Categories 5 to 9.
When a new account is created, after confirming that the intended questionnaire information isavailable with the new account at the on-site facility without issues, a Letter of Confirmation must be
submitted promptly.
(2) Additional provision of questionnaire information
When there is a need for additional questionnaire information without any changes in the purpose ofusage (e.g., addition of different year(s) data from an identical survey), the applicant must submit anapplication for additional provision of questionnaire information.
To be provided with additional questionnaire information, all of the following requirements must be
met:
・Reasonable grounds for the necessity of additional questionnaire information must be provided.
・ There is no change in the purpose of use or provision conditions.
・ The additional request is the first one since the original application was accepted.
After receiving the Letter of Acceptance of Changes, the applicant must submit the Request Formand pay the fee if the applicant falls under Categories 5 to 9 (the amount of the fee will be stated in the
Letter of Acceptance of Changes).
After confirming that the intended additional questionnaire information is available at the on-sitefacility without issues, a Letter of Confirmation must be submitted promptly.
(3) Extension of usage period
If an extension of the usage period is needed due to unavoidable circumstances, the applicant may
submit an application for an extension of the usage period.
In order for an extension application to be submitted, it must meet all of the following requirements:
・Reasonable grounds for the necessity of the extension must be provided.
・ There is no change in the purpose of use or usage conditions.
・ The length of the extension requested is the minimum required given the reason for the extension.
・ The application for an extension is the first one after the acceptance was given for the provision ofquestionnaire information.
After receiving the Letter of Acceptance of Changes, a new Request Form must be submitted.

17

(4) Changes to the time needed to provide applicant support
If the total of the time required for the provision of newly requested analysis results and the time
taken for all administrative tasks performed for the applicant thus far exceeds the time stated in the
Application Form, the applicant must submit an application for change.
After receiving the Letter of Acceptance of Changes, the applicant must submit the Request Formand pay the fee if the applicant falls under Categories 5to 9 (the amount of the fee will be stated in the
Letter of Acceptance of Change).
After receiving the payment, an itemized receipt of the fee paid will be sent. A Letter ofConfirmation must be submitted promptly after receiving the itemized receipt.

Chapter 8. Termination of the Agreement due to Applicant Misconduct
If any of the following reasons apply, the Center may contact the applicant and terminate theAgreement. In such cases, the account will be promptly deactivated and the used questionnaire
information will be deleted.
・ The user has committed any act that violates the Terms and Conditions.
・ The user has committed any gross negligence or breach of trust.
・ When the Center deems it appropriate to terminate the Agreement due to misrepresentation in the
Request Documents or other reasons under the user's responsibility.

Chapter 9. Measures to be taken for inappropriate usage
1. Punishments imposed under the Statistics Act
Any person who has received questionnaire information is subject to appropriate management
obligations, confidentiality obligations, and prohibition of use of questionnaire information for any
unauthorized purpose (Article 42, Paragraph 1 and Article 43, Paragraphs 1 and 2 of the Act). In casesof violations, penalties will be imposed as set forth in Article 57, Paragraph 1, Item (iii) and Article 59,
Paragraph 2 of the Act.
2. Measures against violations
For any actual or concerns of violations of laws, regulations, or contracts or any other conduct thatmay damage the public trust in the questionnaire information provision scheme as listed below, theCenter will not only provide instructions to promptly take corrective measures to the concerned
applicant, but also consider applying legal penalties. Furthermore, the Center will take the necessary
measures such as suspension of use of questionnaire information for a certain period of time based on
the individual conduct.
・ If disclose questionnaire information - questionnaire information provision will be prohibited for 1
to 12 months.
・ If use questionnaire information for any purpose other than the accepted purpose -questionnaire
information provision will be prohibited for 1 to 12 months.
・ Without any justifiable reason, if do not submit the statistics produced, the results of statisticalresearch conducted with questionnaire information, the Report, or logbook used for management ofquestionnaire information - provision of further questionnaire information will be prohibited until
they are submitted plus for a period equivalent to the days of the submission delay.

18

・ Without any justifiable reason, if do not publish the statistics produced or the results of statisticalresearch conducted with questionnaire information - provision of further questionnaire information
will be prohibited until they are publicized plus for a period equivalent to the days of the publication
delay.
・If commit any other conduct that may damage the public trust in this questionnaire information
provision scheme - prohibition of provision of questionnaire information based on the individual
conduct, with reference to the above penalties.
3. Cooperation with secondary use of other questionnaire information
In terms of the provision of questionnaire information (Article 33, Paragraph 1 or Article 33-2,
Paragraph 1 of the Act), production of statistics, etc. by entrustment (Article 34, Paragraph 1 of theAct), and provision of anonymized data (Article 36, Paragraph 1 of the Act), when an applicant issubject to a punitive measure such as suspension of use of questionnaire information for a certain
period due to a breach of law, regulation or contract, questionnaire information shall not be provided tothe applicant for the same period.
4. When any inappropriate use is found
The Act is included in the scope of the Whistleblower Protection Act (Act No. 122 of 2004).
Therefore, any person who submits any report for public interest is protected from disadvantageous
treatment.

19

Appendix Table 1 Time required to provide questionnaire information
Task

Process an application
Setting up thecomputingenvironment

Time required(minutes)

Details of the task

Fundamental administrative procedures
needed upon submission of application forprovision of questionnaire information orapplication for changes

10

Setting up the computing environment forusers to use the on-site system

30

Setting up an
Setting up an environment to use the on-site
30 × number ofenvironment for eachsystem such as account creation for each user
users
user
Copy of
Administrative questionnaire
process for

information

retrieving

questionnaire Import of databrought-in by the
information
user

Installation of
external software

15× the number of Copying questionnaire information to the onsurveys × the site system environment
number of target
years
15 × number oftimes

Importing data brought-in by the user to theon-site system environment

Calculated

Installing external software brought-in by theaccording to theuser to the on-site system environment

content of

Includes administrative work such as confirmation /maintenance of system environment, license authentication
in off-line environment, and verification of proper operation.

individual
applications*1
Calculated
according to the

Examination of data

content of

To confirm whether the individuals or
juridical persons are appropriately suppressedin the produced statistics.

individual
applications*2* The required time above indicated may be reviewed in the future based on actual tasks processed.
*1:Time required to install external software = (time required to prepare PCs for software installation) +(time required to install the external software brought in)(Time required to prepare PCs for software installation) = (the number of PCs on which the external
software is installed) × 120 min(Time required to install the external software brought in) = (Time required by type ofsoftware (*Please refer to Appendix Table 2: Time Required by Type of Software)).
*2:
Time required for data examination = (time required for statistical table examination) + (time required for
regression model examination) + (the number of other analysis results to be provided) × 120 minutes

20

(Time required for statistical table examination) = ((Total number of statistical tables) × 30 minutes) +((Total number of cells) × 10 seconds)(Time required for regression model examination) = (The number of regression model results) × 30
minutes

Appendix Table 2 Time Required by Type of Software
Name of software

Time (min)IBM SPSS

300

Stata

300

Microsoft Visual Studio

300

Other software

Negotiable21

Appendix: Standard Items to be Reviewed for Provision of Analysis Results Produced On-site
Tables 1 and 2 below define the standard items to be reviewed before providing any analysis results
produced by on-site use of questionnaire information. If the analysis results include all or part of thequestionnaire information, the provision thereof may not be requested. When requesting for provisionof analysis results, the applicant shall, in principle, ensure that the analysis results satisfy therequirements listed in Table 1. If a request for provision of statistical tables does not satisfy therequirements in Table 1.I, the applicant shall take suppression measures by the method stipulated inTable 2 or other methods. The analysis results are deemed to satisfy the items to be reviewed when the
results satisfy all of the Items listed in Table 1.
[Definitions of terms and notes](Table 1)* 1. Categories of analysis results
Refers to the following three categories of analysis results that are requested to beprovided: (I) statistical table, (II) statistics, and (III) others.
* 2. Items to be reviewed
Refers to the items to be reviewed in analysis results that are requested to be provided.
* 3. Non-weighted
Refers to items to be reviewed with values that are not weighted (not being multiplied byweighting rates) even if the analysis results requested have been produced with weighting in
the course of aggregation.
* 4. Weighted
Refers to items to be reviewed with values that are weighted (being multiplied byweighting rates) even if the analysis results requested have been produced without weighting
in the course of aggregation.
* 5. Without variable transformation
Refers to items to be reviewed using values before conducting variable transformation(e.g., logarithmic transformation, power root transformation, etc.) even if the analysis results
requested have been produced with any variable transformation.
(Common between Tables 1 and 2)*6. Items presented with a number in a rectangle (i.e., 1, 2…)Refers to items to be reviewed that are not mandatory for all applicants. These items may
be required to be submitted or presented to the Center (for whether this will apply or not,please contact the User Support Unit in advance).
* 7. Information that must be presented by the applicant
Refers to information to be attached to a request when making a request for provision ofanalysis results to allow the analysis results to be examined and reviewed by the Center. In
addition, other information may be requested for presentation. For example: Outline of theanalysis results, the data used (including the data of indicators and/or variables created by theapplicant), the original variables, and the explanation of the variables created by theapplicant themselves.
22

Table 1 Standard Items to be Reviewed

Categories of analysis
results*1

Items to be reviewed*2

Information that must bepresented by the applicant*7

1. Frequency table, ① [Frequency] There is no cell
relative frequency
value that has been calculated
Statistical tablewith 1 to 9 survey objects (nontableweighted *3)

I① [Frequency] Frequencyof each cell value(Non- weighted *3)

2 *6 [Frequency] There are no cell 2 *6 [Frequency] Relative
frequency of each cellvalues that exceed 90% of thevalue (percentage of a
row-total or column-total (non*3
cell value to the rowweighted )total or the column3 *6 [Frequency] There are no cell
total) (non- weighted *3)
values that exceed 90% of the*6
row-total or column-total 3 [Frequency] Relative
frequency of each cell
(weighted *4)value (percentage of thecell value to the rowtotal or the columntotal) (weighted *4)
2.1
Magnitude ① [Frequency] There is no cell ① [Frequency] Frequency
table (grand total)
value that has been calculated of each cell value(In the case ofwith 1 to 9 survey objects(Non- weighted *3)*3individual /(non-weighted )household survey) 2 *6 [Frequency] There are no cell 2 *6 [Frequency] Relative
frequency of each cellvalues that exceed 90% of thevalue (percentage of a
row-total or column-total (non*3
cell value to the rowweighted )total or the column3 *6 [Frequency] There are no cell
total) (non- weighted *3)
values that exceed 90% of the*6
row-total or column-total 3 [Frequency] Relative
frequency of each cell
(weighted *4)value (percentage of thecell value to the rowtotal or the columntotal) (weighted *4)
2.2 Magnitudetables(grandtotal)(In the case of
office / business
entity survey)① [Frequency] There is no cell ① [Frequency] Frequency
value that has been calculated of each cell value
with 1 to 9 survey objects(Non- weighted *3)*3(non-weighted )② [Magnitude] There is no cell
② [Magnitude] The value
value to which one survey object
𝑥 1 that represents thecontributes more than 70%
survey object that(without variable transformation
contributes to each cell
*5)value the most; and thepercentage that 𝑥 1
23

accounts for the cellvalue
X (without variabletransformation *5)② [Magnitude] There are no cellvalues to which two survey
objects contribute more than
85% (without variabletransformation *5)③ [Magnitude] The values
𝑥 1, 𝑥 2, which represent
the survey objects that
contribute to the cellvalue the most and thesecond-most; and thepercentage that theaggregated value of 𝑥 1
and 𝑥 2 accounts for thecell value X (without
variable transformation*5)

4 *6 [Frequency] There are no cell 4 *6 [Frequency] Relative
frequency of each cellvalues that exceed 90% of thevalue (percentage of a
row-total or column-total (non*3
cell value to the rowweighted )total or the column5 *6 [Frequency] There are no cell
total) (non- weighted *3)
values that exceed 90% of the
row-total or column-total 5 *6 [Frequency] Relative(weighted *4)
frequency of each cellvalue (percentage of acell value to the rowtotal or the columntotal) (weighted *4)24

II
Statistics

3.
Magnitudetables (average,
relativefrequency,
andconcentration
ratio)① The grand total table that has
the same summary section
satisfies items to be reviewed
listed in 2.1 or 2.2 magnitudetable (grand total)

4. Other statistical
tables①The statistics included in each
①The table satisfies thecell satisfies the applicable items
applicable items to be
to be reviewed for II Statistics
reviewed for II Statistics.

5. The mostfrequent value① [Frequency] There is no cell ① [Frequency] The
frequency of the value
value that has been calculated(Non- weighted *3)
with 1 to 9 survey objects(Non- weighted *3)

2 *6【Frequency】The number ofsurvey objects with the mostfrequent value does not exceed
90% of the total number ofsurvey objects used for the
calculation(Non- weighted *3)
3 *6【Frequency】The number ofsurvey objects with the mostfrequent value does not exceed
90% of the total number ofsurvey objects used for the
calculation(Weighted *4)

6.1 (Grand total,
relative frequency,
and concentration
ratio)(In the case ofindividual /household survey)
6.2 (Grand total,
relative frequency,
and concentration
ratio)(In the case of
office / business
entity survey)①The table satisfies items to
be reviewed listed in 2.1
or 2.2 Magnitude table(grand total).

2 *6【Frequency】The
proportion that the
number of survey objects
with the most frequentvalue accounts for in the
total number of survey
objects used for the
calculation (Nonweighted *3)
3 *6【Frequency】The
proportion that the
number of survey objects
with the most frequentvalue accounts for in the
total number of survey
objects used for the
calculation(Weighted *4)① [Frequency] There is no cell ① [Frequency] The
frequencies of values
value that has been calculated(Non- weighted *3)
with 1 to 9 survey objects(Non- weighted *3)① [Frequency] There is no cell ① [Frequency] The
frequencies of values
value that has been calculated(Non- weighted *3)
with 1 to 9 survey objects(Non- weighted *3)② [Magnitude] There is no survey
object of which contribution
exceeds 70% to the grand total(without variable transformation*5)25② [Magnitude] The grand
total X, value 𝑥 1 that
represents the survey
object that mostcontributes to the grand
total and the percentage

that 𝑥 1 accounts for in
the grand total(without variabletransformation *5)③ [Magnitude] There are no survey ③
objects of which aggregatedcontribution exceeds 85% to the
grand total (without variabletransformation *5)

7. Linear
regression
coefficients, nonlinear regression
coefficients①【Degree of freedom】Thedegrees of freedom of theresiduals are 10 or more

[Magnitude]Grand
total X, the values 𝑥 1,
𝑥 2, which represent thesurvey objects that
contribute to the grand
total the most and thesecond-most, and thepercentage that theaggregated value of 𝑥 1
and 𝑥 2 accounts for the
grand total X (without
variable transformation*5)① 【Degree of freedom】
The degrees of freedomof residuals② 【Data】There is no value that ③ 【Data】 Explanatory
materials for objective
is produced with dataand explanatory
representing only one survey
variables
object (e.g. not produced using
time-series data on only one
survey object）

8. Higher-ordermoments of
distribution1,
correlation
coefficient,summary statistic
and test statistic2
9. The maximum
and minimum
values①【Degree of freedom】
The degrees of freedom①【Degree of freedom】Thedegrees of freedom are 10 or more

① Cannot be provided (Because
normally they represent only one
survey object)

1

Variance, skewness, kurtosis, etc.

2

Coefficient of determination, coefficient of variation, variance, information criterion, t-test, F-test, χ2 test, Wald test, Hausman
test, etc.

2610. Estimatedresidual① Cannot be provided (Because
there is a significant risk thatobserved values can be estimatedeasily)11. Graph① Cannot be provided (Because
normally it can be created withother analysis results permitted tobe taken out)

III
Others12. Analysis
program,operation log① There are no statistics or
statistical table included27

Table 2 Suppression Measures for Statistical Tables
Suppression method

Detailed method of suppression

1. Change ofsummary sections

Change the section to be summed up for each cell and aggregate them again
so that the items listed in Table 1 are satisfied.
Ways of changing such sections include: division of an existing section,
integrating two or more existing sections, newly defining a section.

2. Change ofsummary sections

Enhance or shrink the scope of aggregation target and aggregate them again
so that the items listed in Table 1 are satisfied.
(Example: When the summary target is a statistical table created only withsurvey objects belonging to a certain Group X,(1) To create a new statistical table by adding survey objects belonging toGroup Y to the aggregation target (enhancement).
(2) To create a new statistical table by excluding survey objects that havevalues that significantly deviate from other objects belonging to Group X.
(shrinking)).

3. Suppress cellvaluesSuppression measures

Presented by the applicant* 7

To ensure that the cell values satisfy the
below items for primary suppression,
secondary suppression, and suppressionintervals.
① Statistics table before①Primary suppression: Replace cell values
suppression being appliedthat do not satisfy the items listed in the② Information that clearly
Table 1 with a symbol such as “X” sothat the specific values will not be
indicates the location ofpresented.
each cell to which
suppression is primarily
applied② Secondary suppression: If the cellvalues that have undergone primary
suppression can be calculated using thevalues of other cells, row-total,column-total, or the like, suchcalculation must be prevented. Replace
the values of cells other than cells thatare the target of primary suppression
with a symbol such as “X” so that thevalues will not be presented.

□3 *6 Suppression interval (in the case of
frequency table): The difference between
the possible maximum value and thepossible minimum value (suppressioninterval) of each cell that has undergone
the primary suppression must be 10 ormore in the frequency.

28③ (In the case of afrequency table) The
possible maximum value
and the possible minimum
value of each primarily
suppressed cell and thedifference between themaximum value and themagnitude table): The difference between minimum value.
④ (In the case of a magnitude
the possible maximum value and thetable) The possible
possible minimum value (suppression
maximum value and theinterval) of each cell that has undergone
possible minimum value ofthe primary suppression must be 30% oreach suppressed cell andmore of the cell value.
the value obtained by
dividing the difference
between the maximum
value and the minimum
value with the cell value.

□4 *6 Suppression interval (in the case of29

Statistics Act (Excerpt)(Definitions)
Article 2 (1)The term “administrative organs” as used in this Act means organs established within the Cabinet or organs
established under the jurisdiction of the Cabinet pursuant to the provisions of laws, the Imperial Household Agency, organs provided
in Article 49, paragraph (1) or paragraph (2) of the Act for Establishment of the Cabinet Office (Act No. 89 of 1999) or organs
provided in Article 3, paragraph (2) of the National Government Organization Act (Act No. 120 of 1948).
(2) The term “incorporated administrative agencies, etc.” as used in this Act means juridical persons listed as follows:(i) Incorporated administrative agencies (meaning incorporated administrative agencies provided in Article 2, paragraph (1) of
the Act on General Rules for Incorporated Administrative Agencies (Act No. 103 of 1999); the same shall apply in thefollowing items);(ii) Juridical persons specified by a Cabinet Order among those directly incorporated by Acts, and those incorporated through aspecial act for establishment under a special Act (excluding incorporated administrative agencies), or those incorporated under
special Acts and where approval from administrative agencies is required for their incorporation.
[…]
The term “questionnaire information” as used in this Act means information collected through statistical surveys that is recorded in
documents, pictures, or electromagnetic records (meaning records made by an electronic form, a magnetic form, or any other form
not recognizable to human perception). …
(Provision of Questionnaire Information)
Article 33 (1) When persons listed in the following items take the acts specified in the respective items, the head of an
administrative organ or a specified incorporated administrative agency, etc. may provide such persons with questionnaire
information pertaining to statistical surveys they have conducted, in response to the request from those persons, pursuant to theprovision of an Ordinance of the Ministry of Internal Affairs and Communications:(i) An administrative organ, etc. or a person specified by an Ordinance of the Ministry of Internal Affairs andCommunications as deemed to be equivalent to an administrative organ, etc.: the production of statistics, etc. or preparation of alist of names pertaining to surveys for producing statistics; …
Article 33-2 (1) Beyond what is set forth in the Paragraph (1) of the preceding Article, the head of an administrative organ or a
specified incorporated administrative agency, etc. may provide questionnaire information pertaining to statistical surveys that they
have conducted, in response to the request from the citizens, to those who conduct production of statistics, etc. when finding it
would contribute to the development of academic research or in other cases with expected significant public interest as specified
by an Ordinance of the Ministry of Internal Affairs and Communications. …
(Production of Statistics, etc. by Entrustment)
Article 34 (1) The head of an administrative organ or a specified incorporated administrative agency etc. may conduct productionof statistics, etc. by utilizing questionnaire information pertaining to statistical surveys conducted by himself/herself in response to
the entrustment by the citizens, pursuant to the provision of an Ordinance of the Ministry of Internal Affairs and Communications,
within limits that would not cause any hindrance to the performance of his/her business, when finding it would contribute to thedevelopment of academic research or in other cases with expected significant public interest as specified by an Ordinance of the
Ministry of Internal Affairs and Communications. …
(Provision of Anonymized Data)
Article 36 (1) The head of an administrative organ or a specified incorporated administrative agency, etc. may provide
anonymized data produced pursuant to the provision of Article 35, Paragraph (1) upon a request from the citizens, pursuant to theprovision of an Ordinance of the Ministry of Internal Affairs and Communications, when finding that it would contribute to thedevelopment of academic research or in other cases with expected significant public interest as specified by an Ordinance of the
Ministry of Internal Affairs and Communications. …
(Fees)
Article 38 (1) A person who receives provision of questionnaire information pertaining to a statistical survey conducted by a headof an administrative organ pursuant to the provision of Article 33-2, Paragraph (1), a person who makes an entrustment to the headof an administrative organ pursuant to the provision of Article 34, or a person who receives the provision of anonymized data
produced by the head of an administrative organ pursuant to the provision of Article 36 shall pay a fee specified by a Cabinet Orderby taking into account the actual cost to the national government (when the National Statistics Center has accepted an entrustment to
conduct all of the duties pursuant to the provision of Article 33-2, Paragraph (1), Article 34, Paragraph (1), or Article 36, Paragraph(1), the fee shall be paid to the National Statistics Center.). …
(Appropriate Management by a Person Who Has Received Questionnaire Information, etc.)
Article 42 (1) Any person listed in the following items shall take necessary measures for managing the information specified in
the respective items as specified by an Ordinance of the Ministry of Internal Affairs and Communications:(i) A person who has received questionnaire information pursuant to the provision of Article 33, Paragraph (1) or Article 332, Paragraph (1): the questionnaire information;[…](2) The provision of the preceding paragraph shall apply mutatis mutandis to a person who has accepted an entrustment of thebusiness concerning the handling of information specified in each item of the same paragraph from a person listed in therespective items or a person who has accepted an entrustment of other business pertaining to the entrustment.
(Confidentiality Obligation of a Person Who Has Received Questionnaire Information, etc.)
Article 43 (1) Any person listed in the following items shall not divulge any secret of individuals or juridical persons, or otherorganizations which he/she has learned with regard to the business specified in the respective items:(i) A person listed in Paragraph (1), Item (i) of the preceding Article who is or was engaged in the handling of questionnaire
information specified in the same item: the business to handle the questionnaire information;(2) A person who has received questionnaire information pursuant to the provision of Article 33, Paragraph (1) or Article 33-2,
Paragraph (1), or a person who has received anonymized data pursuant to the provision of Article 36, Paragraph (1), a person who
has accepted an entrustment of the business concerning the handling of the questionnaire information or the anonymized datafrom such persons, or a person who is or was engaged in other business pertaining to the entrustment shall not utilize
himself/herself or provide the questionnaire information or the anonymized data for purposes other than those for having received
the provision thereof.

30

Article 57 (1) Any person who falls under any of the following items shall be punished by imprisonment with work for not morethan two years or a fine of not more than 1,000,000 yen:[…](iii) Any person who, in violation of Article 43, Paragraph (1), divulged any secret of individuals or juridical persons, or otherorganizations which he/she learned with regard to the business thereof. …
Article 59 (1) When a person listed in each item of Article 41 provided or misappropriated the information specified in each itemof the same Article that he/she handles, for the purpose of acquiring a wrongful gain for himself/herself or a third party, he/sheshall be punished by imprisonment with work for not more than one year or a fine of not more than 500,000 yen.
(2) When a person listed in each item of Article 43, Paragraph (1) provided or misappropriated the questionnaire information
pertaining to his/her handling or utilization thereof, for the purpose of acquiring a wrongful gain for himself/herself or a third
party, he/she shall be punished by imprisonment with work for not more than one year or a fine of not more than 500,000 yen.

Cabinet Order for the Enforcement of the Statistics Act (Excerpt)(Specified Incorporated Administrative Agency, etc. and the Notification Procedures for statistical surveys conducted by them)
Article 8 The incorporated administrative agency, etc. to be specified by an Ordinance of the Ministry of Internal Affairs andCommunications under Article 25 of the Act shall be the Bank of Japan. …
(Amounts of Fees)
Article 12 The amount of the fee to be paid pursuant to Article 38, Paragraph (1) of the Act, by a person who receives the provisionof questionnaire information pertaining to a statistical survey conducted by a head of an administrative organ under Article 33-2,
Paragraph (1) of the Act, is the total of the amounts set forth in the following items:(i) 4400 yen for each hour required to provide questionnaire information, …

Regulations for the Enforcement of the Statistics Act (Excerpt)(Procedures for Provision of Questionnaire Information Pursuant to Article 33, Paragraph (1) of the Act)
Article 8 Any person who intends to request for the head of an administrative organ or a specified incorporated administrative
agency, etc. to provide questionnaire information pursuant to Article 33, Paragraph (1) of the Act (hereinafter referred to as the“Article 33 applicant”) shall submit an application for provision of questionnaire information to the head of the relevant
administrative organ or the specified incorporated administrative agency, etc. by submitting a document indicating the information
listed in the following items (hereinafter referred to as the “Article 33 application form”) along with the supplemental documentsthat are deemed necessary for the administrative work concerning the provision of questionnaire information by the head of therelevant administrative agency or the specified incorporated administrative agency, etc.
[…](ii) When the Article 33 applicant is a corporation or any other organization for which the representative person oradministrator has been designated (hereinafter referred to as “corporation, etc.”), the items listed below:[…](2) The Article 33 applicant shall, when submitting an application set forth in the preceding paragraph, present or submit thefollowing documents to the head of an administrative organ or a specified incorporated administrative agency, etc.
(i)
A driver's license, a health insurance card, an Individual Number Card prescribed in Article 2, Paragraph (7) of the Act
on the Use of Numbers to Identify a Particular Individual in Administrative Procedures (Act No. 27 of 2013), a residencecard prescribed in Article 19-3 of the Immigration Control and Refugee Recognition Act (Cabinet Order No. 319 of
1951), or a special permanent resident certificate prescribed in Article 7, Paragraph (1) of the Special Act on the
Immigration Control of Inter Alia, Those who Have Lost Japanese Nationality Pursuant to the Treaty of Peace with Japan(Act No. 71 of 1991) that is valid as of the date of application and shows the same name, date of birth, and address as
those of the Article 33 applicant (applicable only for cases in which the applicant is a natural person), and those of theiragent if any, as written in the Article 33 application form and its attached documents (hereinafter referred to as “Article
33 application form, etc.”) or any other documents sufficient for use in verifying their identities.
(ii) When the Article 33 applicant is a corporation, etc. (excluding incorporated administrative agencies, etc. or persons
stipulated in Article 10), a certificate of registered information or a certificate of seal registration, issued within six
months prior to the date of application, showing the same name and address and representative or administrator name as
those written in the Article 33 application form, etc. or any other documents sufficient for use in verifying its identity.
(iii) A document evidencing the authority of representation if the application is filed by an agent. …
(Persons Equivalent to Administrative Organs, etc.)
Article 10 The persons to be specified by an Ordinance of the Ministry of Internal Affairs and Communications under Article 33,
Paragraph (1), Item (i) of the Act, shall be the Board of Audit, the Local Independent Administrative Agency, regional public
housing corporations, regional public road corporations, and land development corporations.
(Production of Statistics, etc. for Which Questionnaire Information may be Provided)
Article 11 The production of statistics, etc. specified by an Ordinance of the Ministry of Internal Affairs and Communications
under Article 33, Paragraph (1), Item (ii) of the Act shall be as listed in the following items:(i)
Production of statistics, etc. pertaining to research or study conducted by administrative organs or the persons stipulated
in the preceding Article (hereinafter collectively referred to as “public organs”) by entrusting to or in cooperation withany third party in which necessary measures for appropriate management of questionnaire information specified in
Article 42 are taken;(ii) Production of statistics, etc. pertaining to research or study of which conducting costs are subsidized by public organs
through public invitation in which necessary measures for appropriate management of questionnaire information
specified in Article 42 are taken;(iii) Production of statistics, etc. that is considered to be useful for policy planning, implementation, or assessment by thehead of an administrative organ or a specified incorporated administrative agency, etc. or any other production of
statistics, etc. that is considered to have a special cause that is equivalent to the public interest as stipulated in Article 33,
Paragraph (1), Item (ii) provided that the necessary measures for appropriate management of questionnaire information as
stipulated in Article 42 are taken.
(2) Any person who conducts the production of statistics, etc. stipulated in the preceding Paragraph shall not fall under of any of
the following:

31

(i)

(ii)

A person sentenced to a fine or higher punishment for violating a provision of the Act, the Act on the Protection of
Personal Information (Act No. 57 of 2003), the Act on the Protection of Personal Information Held by Administrative
Organs (Act No. 58 of 2003), the Act on the Protection of Personal Information Held by Incorporated Administrative
Agencies, etc. (Act No. 59 of 2003), or an order based thereon, if it has not been five years since the day the person
finished serving the sentence or ceased to be subject to its enforcement;(ii) A person who is a member of an organized crime group as prescribed in Article 2, Item (vi) of the Act on Preventionof Unjust Acts by Organized Crime Group Members (Act No. 77 of 1991) (hereinafter referred to as an “organized crimegroup member”) or for whom 5 years have not passed since the person ceased to be an organized crime group member(hereinafter referred to as a “organized crime group member, etc.”)
A corporation etc. any of whose officers falls under any of the preceding two items;(iv) A person whose business activities are controlled by an organized crime group member, etc. or a person that is likely
to employ an organized crime group member, etc., in the business or use an organized crime group member, etc., as an
assistant in that business;(v) In addition to the persons listed in the preceding items, a person who is recognized by the head of an administrative
organ or a specified incorporated administrative agency, etc. as inappropriate to be provided with questionnaire
information pursuant to the provisions of Article 33, Paragraph (1) of the Act, because of having committed
inappropriate conduct using questionnaire information or anonymized data, or having violated relevant laws or
regulations.

(Procedures for Provision of Questionnaire Information pursuant to Article 33-2, Paragraph (1) of the Act)
Article 17 A person who intends to request for a head of an administrative organ or a specified incorporated administrative agency,
etc. to provide questionnaire information pursuant to Article 33-2, Paragraph (1) of the Act (hereinafter referred to as the “Article33-2 applicant”) shall submit an application for provision of questionnaire information to the head of the relevant administrative
organ or the specified incorporated administrative agency, etc. by submitting a document indicating the information listed in thefollowing items (hereinafter referred to as the “Article 33-2 application form”) along with the supplemental documents that are
deemed necessary for administrative work concerning the provision of questionnaire information by the head of the relevant
administrative organ or the specified incorporated administrative agency, etc. (or the National Statistics Center when such organ or
agency etc. entrusts all of the work to be conducted to the National Statistics Center pursuant to Article 37 of the Act. The same
shall apply hereinafter).
(i)
When the Article 33-2 applicant is a corporation, etc. (excluding incorporated administrative agencies, etc. or persons
stipulated in Article 10. The same shall apply in this paragraph and the following paragraph), the items listed below:[…](2) The Article 33-2 applicant shall, when submitting an application set forth in the preceding paragraph, present or submit thefollowing documents to the head of an administrative organ or a specified incorporated administrative agency, etc.
(i)
A driver's license, a health insurance card, an Individual Number Card prescribed in Article 2, Paragraph (7) of the
Act on the Use of Numbers to Identify a Particular Individual in Administrative Procedures, a residence card prescribed in
Article 19-3 of the Immigration Control and Refugee Recognition Act, or a special permanent resident certificate prescribedin Article 7, Paragraph (1) of the Special Act on the Immigration Control of Inter Alia, Those who Have Lost Japanese
Nationality Pursuant to the Treaty of Peace with Japan that is valid as of the date of application and shows the same name,date of birth, and address as those of the Article 33-2 applicant (applicable only for cases in which the applicant is a natural
person), and those of their agent if any, as written in the Article 33-2 application form and its attached documents(hereinafter referred to as “Article 33-2 application form, etc.”) or any other documents sufficient for use in verifying theiridentities.
(ii)
When the Article 33-2 applicant is a corporation etc., a certificate of registered information or certificate of seal
registration, prepared within six months prior to the date of application, showing the same name and address andrepresentative or administrator name as the name and address of the corporation, etc. and the name of its representative or
administrator that is written on the Article 33-2 application form, etc. or any other documents sufficient for use in verifying
its identity. …
Article 19 The production of statistics, etc. using questionnaire information conducted for significant public interest stipulated in
Article 33-2, Paragraph (1) of the Act shall be as listed in the following items:(i)
Production of statistics, etc. that would contribute to the development of academic research and is recognized to satisfy
all of the following requirements:(a) It is any of the items listed below and its direct purpose is to contribute to the development of academic research(1)
Production of statistics, etc. pertaining to research or a study conducted by any of the universities or national
colleges of technology prescribed in Article 1 of the School Education Act (Act No. 26 of 1947) or specialized training
colleges (only those providing the postsecondary course prescribed in Article 125, Paragraph (1) of the same Act)
(hereinafter collectively referred to as the “universities, etc.”) or research or a study conducted by public interest
incorporated associations or public interest incorporated foundations (only those that fall under the “business for public
interest purpose” prescribed in Article 2, Item (iv) of the Act on Authorization of Public Interest Incorporated
Associations and Public Interest Incorporated Foundation (Act No. 49 of 2006), hereinafter referred to as the “businessfor public interest purposes”) or research or a study conducted by any of these entities by entrusting to or incooperation with any third party.
(2)
Production of statistics, etc. pertaining to research or a study conducted by any faculty member belonging touniversities, etc. by themselves or in cooperation with other person(s).
(3)
Production of statistics, etc. pertaining to research or a study for which conducting costs are subsidized by any
public interest incorporated associations or public interest incorporated foundations (for subsidies provided frompublic interest incorporated associations or public interest incorporated foundations, only support provided for thebusiness for public interest purpose) through public invitation.
(4)
Production of statistics, etc. that is considered to be useful for policy planning, implementation, or assessmentby the head of an administrative organ or a specified incorporated administrative agency, etc. or any other productionof statistics, etc. that is considered to have a special cause that is equivalent to the public interest as stipulated in
Article 33-2, Paragraph (1);(b) The results of research conducted using questionnaire information will be published (excluding the publication madeunder Article 33, Paragraph (4) of the Act applied pursuant to provision of Article 33-2, Paragraph (2)).
(c) There are no concerns that any rights or interests of natural or juridical persons are damaged; or the national security is
not threatened.
(d) The necessary measures for appropriate management of questionnaire information specified in Article 42 are taken.
(ii)

Production of statistics, etc. that would contribute to the development of higher education and is recognized to satisfy
all of the following requirements:(a) Its direct purpose is to use questionnaire information in usage for education at universities, etc.

32

(b) The content of education using questionnaire information will be published (excluding the publication made under
Article 33, Paragraph (4) of the Act applied pursuant to provision of Article 33-2, Paragraph (2)).
(c) The requirements listed in (c) and (d) of Item (i).
(2) The person who conducts the production of statistics, etc. stipulated in the preceding paragraph shall not fall under of any of thefollowing:(i)
A person sentenced to a fine or higher punishment for violating a provision of the Act, the Act on the Protection of
Personal Information, the Act on the Protection of Personal Information Held by Administrative organs, the Act on theProtection of Personal Information Held by Incorporated Administrative Agencies, etc., or an order based thereon, if it
has not been five years since the day the person finished serving the sentence or ceased to be subject to its
enforcement.
(ii)
A person who is an organized crime group member, etc.
(iii) A corporation, etc. any of whose officers falls under any of the preceding two items.
(iv) A person whose business activities are controlled by an organized crime group member, etc. or a person that is likely toemploy an organized crime group member, etc., in business with or use an organized crime group member, etc., as an
assistant in that business.
(v) In addition to the persons listed in the preceding items, a person who is recognized by the head of an administrative
agency or a specified incorporated administrative agency, etc. as inappropriate to be provided with questionnaire
information pursuant to the provisions of Article 33-2, Paragraph (1) of the Act, because of having committed
inappropriate conduct using questionnaire information or anonymized data or having violated relevant laws or
regulations.
Article 42 The necessary measures for managing the information specified in Article 42, Paragraph (1), Item (i) of the Act(hereinafter referred to the “Paragraph (1) questionnaire information”) to be taken by the person who is stipulated in the same item
to be specified by an Ordinance of the Ministry of Internal Affairs and Communications, shall be as listed below by category of
the person as set forth in each item:(i) Public organs, etc.:(a) Organizational management measures(1)
To clarify the authorities and duties of persons who handle Paragraph (1) questionnaire information.
(2)
To maintain a logbook for management of Paragraph (1) questionnaire information.
(3)
To establish and implement regulations for appropriate management of Paragraph (1) questionnaire informationand to evaluate the implementation thereof and take corrective measures.
(4)
To conduct independent audits that include confirmation of the validity of the self-inspection performed bypersons who handle Paragraph (1) questionnaire information.
(5)
To establish an administrative system for responding to cases of disclosure, loss or damage of Paragraph (1)questionnaire information.
(b) To provide necessary education and training for those who handle Paragraph (1) questionnaire information as a personal
management measure.
[…](e) Other management measures(1)
When entrusting some work related to the handling of Paragraph (1) questionnaire information to a third party,
to perform necessary confirmation of the measures for appropriate management of Paragraph (1) questionnaire
information to be taken by the entrusted party.
(2)
To supervise the entrusted party under the previous paragraph as needed and appropriately.
(ii) Corporation, etc. (excluding those listed in the preceding item)(a) Organizational management measures(1)
To establish the basic policy on appropriate management of Paragraph (1) questionnaire information.
(2)
To clarify the authorities and duties of persons who handle Paragraph (1) questionnaire information.
(3)
To maintain a logbook for management of Paragraph (1) questionnaire information.
(4)
To establish and implement regulations for appropriate management of Paragraph (1) questionnaire informationand to evaluate the implementation thereof and take corrective measures.
(5)
To conduct independent audits that include confirmation of the validity of self-inspection performed by persons
who handle Paragraph (1) questionnaire.
(6)
To establish an administrative system for responding to cases of disclosure, loss or damage of Paragraph (1)questionnaire information.
(b) Personal management measures(1)
To confirm that every person who handles questionnaire information does not fall under any of the following
items.
(i) A person sentenced to a fine or higher punishment for violating a provision of the Act, the Act on theProtection of Personal Information, the Act on the Protection of Personal Information Held by Administrative
Organs, the Act on the Protection of Personal Information Held by Incorporated Administrative Agencies, etc.,
or an order based thereon, if it has not been five years since the day the person finished serving the sentenceor ceased to be subject to its enforcement;(ii) An organized crime member, etc.
(iii) A person who is recognized by a head of an administrative organ or a specified incorporated
administrative agency, etc. as inappropriate to handle the Paragraph (1) questionnaire information because of
having committed inappropriate conduct using questionnaire information or anonymized data or having
violated relevant laws or regulations.
(2)
To provide the necessary education and training for those who handle Paragraph (1) questionnaire
information.
[…](e) Other management measures(1)
When entrusting some work related to handling of Paragraph (1) questionnaire information to a third party, toperform necessary confirmation of the measures for appropriate management of Paragraph (1) questionnaire
information to be taken by the entrusted party.
(2)
To supervise the entrusted party under the previous paragraph as needed and appropriately.
(iii)

Other Persons[…]

33

(c) Other management measures(1)
The persons who have been provided with Paragraph (1) questionnaire information have adequate experience
in relation to the measures for appropriate management of Paragraph (1) questionnaire information orequivalent or greater skills.
(2)
To maintain a logbook for management of Paragraph (1) questionnaire information.
(3)
To conduct independent audits that include confirmation of the validity of self-inspection performed bypersons who have received provision of Paragraph (1) questionnaire.
(4)
To predetermine procedures for cases of disclosure, loss or damage of Paragraph (1) questionnaire
information.
(5)
When entrusting some work related to handling of Paragraph (1) questionnaire information to a third party, toperform necessary confirmation of the measures for appropriate management of Paragraph (1) questionnaire
information to be taken by the entrusted party.
(6)
To supervise the entrusted party under the previous paragraph as needed and appropriately. …

34