On-campus Nursery Application Guide (from 2024)
Kawauchi Keyaki Nursery School & Aobayama Midori Nursery School
In April 2022, Kawauchi Keyaki Nursery School entered a transition period, shifting from a non-registeredchildcare facility to an on-site Sendai City municipal-level childcare facility (i.e. a nursery school for children
between 0 and 2 years old). Children aged 3 to 5 will continue to be able to attend the nursery until this period
comes to an end in 2025. Please also be aware that the childcare fees will be set by Sendai City (with a maximum
amount set by the university).

Eligibility
Tohoku University employees and students who are deemed to require childcare assistance due to the nature of
their jobs/studies and have healthy preschool children over two months are welcome to apply.
Applications are not taken for children not yet born.

Availability（Nursery school class）
Please check the website for availability.
Under 1:

Born after April 2, 2023

1-year-olds:

Born April 2, 2022 – April 1, 2023

2-year-olds:

Born April 2, 2021– April 1, 2022

3-year-olds:

Born April 2, 2020– April 1, 2021

4-year-olds:

Born April 2, 2019– April 1, 20205-year-olds:

Born April 2, 2018– April 1, 2019

Kawauchi Keyaki Nursery SchoolChildren between 0 and 2 years of age: a few spots are available※Your child’s enrollment will end when they graduate from the 2-year-old class. If there is a vacancy in the 3- to 5year-old class at that time, you may apply for enrollment in the 3- to 5-year-old class (until the 2025 academic year).

Children between 3 and 5 years of age(joint day-care): a few spots are available ※May be enrolled until
2025

Aobayama Midori Nursery SchoolChildren between 0 and 5 years of age: a few spots are available

Application Submission Deadline
Please apply by the 15th of the previous two months in which you wish your child to begin attending.

Application Procedure:
Please use the appropriate Google Form. (The address is on the website.）1

Necessary Application Documents(1) Application form (Form 1, attached)(2) Documents that confirm childcare is required in your situation. (Both applicant and spouse are required tosubmit individual documentation.)
Category

Required Documentation

Full-time employees of Tohoku University(no fixed term)

None

Full-time employees of Tohoku University
 Notice of Working Conditions(fixed term)Part-time employees of Tohoku University
Employees(photocopy)(annual contract)
One parent: employed by Tohoku Uni.
Spouse: employed elsewhere Proof of Employment from the employerof the spouse not employed by Tohoku
University

Co-living with grandparent(s) who areunder the age of 65 and still working

 Proof of Employment from the employerof the grandparent not employed by
Tohoku University
 Proof of Enrollment

Students who are parents/guardians and commute to the  Certification for support (教育・保育給付認定証, kyouiku hoiku kyuufu

university, graduate schools, etc.

ninteishou, see note below)
JSPS Research Fellowship for Young Scientists employedat Tohoku University（PD,RPD,CPD） Notice of Working Conditions(photocopy)
 Notice of receipt of scholarship

JSPS Research Fellowship for Young Scientists other thanabove Proof of acceptance by a laboratory
 Certification for support (教育・保育給付認定証, kyouiku hoiku kyuufu
ninteishou, see note below)(3) Applicants on maternity/childcare leave: Documentation noting the date you will return to work is also
necessary, unless your return date is already noted on the Proof of Employment.
※If you intend to return from childcare leave early, please indicate this in the remarks section of the application
form.
(4) A photocopy of the child’s most recent health checkup results. (For example, a copy of the page with thechild’s most recent checkup information from the mother-child health record book.)2(5) A photocopy of the child’s health insurance card.
※If you have accepted a job offer but have not begun your term of employment yet, please attach documentation
to prove the receipt of a job offer.
※Applicants may be asked to submit additional documentation.
※Please note that submitted documents will not be returned to you.
※The submitted documents will not be used for any purpose other than admission selection and the
management of the nursery school.

※You will first be asked to send proof of employment in a PDF format. If your application is
successful, you will then be asked to submit an original at the time of your interview. Therefore,
please make sure you keep such documentation safe. If there are any discrepancies between the
documentation supplied at the time of application and the paperwork that is submitted later, theoffer may be rescinded.

About Certification for Support(教育・保育給付認定, kyouiku hoiku kyuufu nintei)
If you are not employed by the university (for example, you are a graduate student, JSPS scholarship
recipient, etc.) or if your spouse is seeking employment, you will need to obtain a certificate to prove thisstatus from your local ward office in Sendai City.

If you apply by the 5th of the month, the certificate will be sent in the 15th; if you apply by the 20th, itwill be sent in the end of the month.
If you cannot attach the certificate in time, please attach a copy of your application for the certificate. Thenplease send us the certificate as soon as you receive it.
(Sendai City website: https://www.city.sendai.jp/kodomo-kankyosebi/kigyosyudogata.html)※Kawauchi Keyaki Nursery School will carry out these procedures at a later date. Therefore, if it is the
only nursery school to which you wish to apply, you do not need to acquire the certification for support at
this time.

3Free Early Childhood Education and Nursery Care
Kawauchi Keyaki Nursery School and Aobayama Midori Nursery School differ in their handling of Free Early
Childhood Education and Nursery Care. Temporary childcare is not provided free of charge.
 Kawauchi Keyaki Nursery School (on-site, municipal-level childcare facility from April 2022)
Target Groups
1. All children who are 3 to 5 years of age class
2. Children between 0 and 2 years of age from municipal tax-exempt households (including the children of
guardians, as designated by the Livelihood Protection Law, and the children of foster parents, as designatedby the Child Welfare Act)
TuitionFee for use of childcare services: 0 yen※Lunch and extended hour childcare are not provided free of charge. However, depending on family
circumstances, there are exemptions for lunch fees. (This matter is decided by the municipality in which you
live.) Aobayama Midori Nursery School (a private childcare facility)
Target Groups(1) The applicant is a faculty member (including faculty at the Miyagi University of Education) , JSPS
Research Fellowship for Young Scientists employed at Tohoku University（PD,RPD,CPD）
1. All children who are 3 to 5 years of age class
2. Children between 0 and 2 years of age from municipal tax-exempt households (including the children of
guardians, as designated by the Livelihood Protection Law, and the children of foster parents, as designatedby the Child Welfare Act)
(2) The applicant or their spouse is not employed by the university, but is a student, JSPS Research Fellowshipfor Young Scientists other than above, etc.
1. Children who are 3 to 5 years of age class, for whom you have obtained a municipal childcare Approval
Certificate (Type 2 or 3)
2. Children between 0 and 2 years of age from municipal tax-exempt households (including the children of
guardians as designated by the Livelihood Protection Law and of foster parents as designated by the Child
Welfare Act), for whom you have obtained a municipal childcare Approval Certificate (Type 2 or 3)※Individuals who fall under Target Group (2) must attach documentation that proves their municipal tax
exemption to their application.
TuitionFee for use of childcare services: 0 yen※Lunch and extended hour childcare are not provided free of charge.
41. Overview
Kawauchi Keyaki Nursery School

Aobayama Midori Nursery School(Classes for children 0-2 years old)

(Classes for children 0-5 years old)

Facility

Sendai City municipal-level childcare

Private childcare services:Type

services: on-site childcare facility

Unlicensed childcare facility

On the west side of the Namboku
Locationsubway line’s Kawauchi Station

On the south side of the Namboku

By the Center for International

subway line’s Aobayama Station

Exchange
Aobayama Midori Welfare Facilities:

Single-story building

3rd & 4th floors

Floor space: 199.53 m2
Facility

3F: 818.09 m2, 4F: 320 m2(including the playground: 241 m2)
Parking space available for drop-off& pick-up

Exclusive 4F rooftop play area
Parking space available for drop-off &pick-upCapacity

22 (6 from the municipality)※1

116

Target User

Tohoku University employees,

Tohoku University employees, students,

Groupsstudents, etc., local residents

etc.

Child Age
Contractor

Preschoolers between two months

Preschoolers two months and older

and two years old ※Art Childcare Corporation

Art Childcare Corporation※1: Childcare for children 3 to 5 years of age is also available during the transition period, which ends in 2025.

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2. Days & Hours
Days

Monday – Saturday
Excluding public holidays and December 29 – January 3
Regular

8 a.m. – 7 p.m.

childcare:
Extended-hourchildcare:
Hours※Not available
on Saturdays ateither facility

Temporarychildcare:

Kawauchi Keyaki Nursery School

Aobayama Midori Nursery School
7:30 – 8 a.m., 7 – 8 p.m.

7 p.m. – 8 p.m.
Reservation required 2 weeks
prior to requested day(s)7:30 – 8 a.m., 7 – 10 p.m.
Reservation required by 25th ofmonth preceding requested day(s)8 a.m. – 7 p.m.
Reservation required 2 weeks

N/Aprior to requested day(s)63. Childcare Fees (deducted from your monthly salary in principle)
Kawauchi Keyaki Nursery

Aobayama Midori Nursery School

SchoolFor employees

For those eligible for

For those not eligible

free childcare

for free childcare

Age
The municipality in which youlive determines the fee amount.
Under 12

However, as determined by¥37,100/month

monthsTohoku University, the upper※Meal fees included

limit is ¥37,100/month.
※Meal fees included¥0

The municipality in which you※Meal fees included

live determines the fee amount.
Regular childcare

1–2

However, as determined by¥37,000/month

Tohoku University, the upper※Meal fees included

limit is ¥37,100/month.
※Meal fees included
Usage fee: ¥26,600

Childcare usage fee: ¥03

4–5Main meal fee: ¥1,000

Usage fee: ¥0Main meal fee: ¥1,000

Extra meal fee: ¥4,500

Main meal fee:

Extra meal fee: ¥4,500

Total: ¥5,500/month¥1,000Total: ¥32,100/month※You may be exempted from

Extra meal fee:

Usage fee: ¥23,100

paying this amount depending on¥4,500Main meal fee: ¥1,000;

the municipality in which you

Total:¥5,500/month

Extra meal fee: ¥4,500

live.
Extended-hourchildcare(reservation
required)

Total: ¥28,600/month

7 p.m. – 8 p.m.
First child: ¥3,000/month

7:30 – 8 a.m. & 7 – 8 p.m.: ¥4,000/month

Each additional child:

7:30 – 8 a.m. & 7 – 10 p.m.: ¥8,000/month+ ¥1,500/month※Monthly contract¥300/~30 min.

Temporarychildcare¥400/~30 min.

(reservation
required)※Childcare fees are based on the child’s age, which is considered their age on the day before the first day ofthe school year.

7Notes on the handling of fees during a period of absence, or in cases when a child is enrolled orwithdrawn midway through the month:Childcare usage fees: No exemptions
Meal fees (main meals and extra meals): Exemptions available
Children who do not attend the nursery for an entire month: Full exemption
Children who do not attend a single day between the 1st-15th of the month: Half-price exemption
Children who do not attend a single day between the 16th and the last day of the month: Half-price exemption※The corresponding fee for meals for 0 to 2-year-old children is ¥4,500. However, if the childcare fee is prorated based on the day of admission or withdrawal from Kawauchi Keyaki Nursery School, the fee amountallotted for school lunch will not be reduced.
※It is necessary to submit the proper notification when you intend to take your child out of the nursery for aperiod of time (in such cases, at least one month prior), and when you intend for your child to return (at least
two weeks prior). Please note that if you do not submit such notification, you will not be exempted from paying
fees.
※To be exempted from paying the school lunch fee during a period of absence, the notification form must be
submitted prior to the payment of childcare fees.

4. Enrollment Screening
The selection and screening process to be admitted will be conducted in accordance with the criteria
established by the Kawauchi Keyaki Nursery School and Aobayama Midori Nursery School Management
Committees. In order to confirm that there are no potential issues to entering the nursery schools’ group childcare
environment, it may be necessary to submit a certificate from a pediatrician or a physician regarding any healthconcerns related to entering collective childcare.
An interview will be conducted by a nursery school teacher after a tentative enrollment offer has been made.
There is a possibility that a tentative offer may be rescinded if a smooth enrollment seems difficult based on theinterview.
※If the number of applications exceeds a nursery school’s capacity, it will not be possible to accommodate allapplicants’ desired start date for their child. Those who wish to enter the nursery school will be registered andinformed as soon as a vacancy arises. Please note that places are not offered on a first-come first-served basis.
In addition, registration is valid for one fiscal year only.
During the interview, please consult with the nursery teacher about the following: Transitioning into childcare
Full daycare will not commence from the child’s first day. Rather, the amount of time your child spends
at the nursery school will increase gradually. Depending on the individual child, this transition process
may take up to two weeks.
 Allergy considerations
As meals and snacks are prepared in the nursery school’s lunchroom, you may have to supply a substitutemeal (ex. a packed lunch) depending on the menu.
※Even if you supply a substitute meal, there will be no adjustment made to associated fees.
85. Additional Notes(1) If there are any changes to the information you noted on the application form, please promptly submit a
Family Status Change Notice (Form 5) to the nursery school. The nursery school will then pass it on to the
Human Resources and Planning Department’s Human Resources and Planning Division.
(2) When withdrawing your child from the nursery or taking your child out for an extended period of time, pleasesubmit a Withdrawal Notice (Form 6) or a Notice of Absence (Form 7) to the nursery school at least a monthin advance in principle. The nursery will pass it on to the Human Resources and Planning Department’s
Human Resources and Planning Department.
When the child is due to return to school, please submit a Return Notice (Form 8) at least two weeks inadvance to the nursery school. The nursery school will pass it on to the Human Resources and Planning
Department’s Human Resources and Planning Department.
*A child who is absent from Kawauchi Keyaki Nursery School for more than 2 months, or from Aobayama Midori Nursery
School for more than 6 months, will be considered to have been withdrawn.

(3) During maternity leave for another child, your eldest child may attend the nursery school.
(4) Your child(ren) can continue attending until the last day of the month during which your youngest childturns 1, as long as you first apply for continued enrollment and receive approval from the municipality inwhich you live. (If your newborn’s birthday is on the first of the month, your other child(ren) can continue
attending until the last day of the previous month, as long as your application is approved by yourmunicipality.)
If your youngest child is on a waiting list at the time of their 1st birthday, applications to extend this period
by up to 6 months are permitted. (If they are on a waiting list when they turn 18 months old, this period canbe extended for another 6 months).
(5) Childcare fees are, in principle, paid for and deducted from your salary.
(6) The current situation and needs of the parents/guardians of each child and their admission status is carriedout every school year.
3- to 5-year-olds can attend Kawauchi Keyaki Nursery School during its transition period (until 2025).
(7) Kawauchi Keyaki Nursery School is required to separately submit documentation to Sendai City after yourinterview. The childcare fees will be determined by Sendai City (the maximum amount is specified in thethird section entitled ‘Childcare Fees’).
If you have any questions, please refer to the contact formation below.

Nursery Service Coordinator
Human Resources and Planning Division,
Human Resources and Planning Department
Tel: 022-217-4811

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Email: hoiku@grp.tohoku.ac.jp