February ,19, 2020
Kumamoto University’s Correspondence to the Outbreak of the COVID-19(4th Version Protocol)
The outbreak of COVID-19 in Hubei Province as well as in Zhejiang Province has beenreported in the People’s Republic of China, and the infection has been rapidly spreading not
only inside of the country but also to the other part of the world. In order to control/preventthe virus transmission, all faculty members, professors, and students of Kumamoto University
are requested to take measures including the following but not limited to;-Keep calm and attempt not to have excessive anxiety-

Cover your mouth and nose with your sleeve or anything else other than your palms whencough or sneeze-

Wash your hands properly and frequently

Please note that all precautions should be taken as if to prevent other infectious diseases such ascommon cold and influenza.
1. Correspondence of Faculty Members and Students
Do not travel to any part of Hubei Province and Wenzhou City, Zhejiang Province (including
both personal and business trips,) also, avoid taking non-emergency and/or unnecessary trips
to the other provinces or the autonomous regions of the People’s Republic of China (as atFebruary 17, 2020 in response to Overseas Safety Information published by Ministry ofForeign Affairs of Japan.)
When you plan any trips abroad, please ensure to check and pay attention to the most upto-date information by accessing Ministry of Foreign Affairs of Japan’s website* and Ministry ofHealth, Labor and Welfare Quarantine Station’s website**. In addition, ensure to notify of yourtrip plan to the General Affairs Division officer (in case of a Faculty member) or the Educational
Affairs Division officers at your faculty/school (in case of a student) prior to the trip.
Anyone who returns or visits from any part of the People’s Republic of China must have a
14-day leave from work or study/research and remain at home during this period.
Also, everyone including returnees and visitors from the People’s Republic of China has tocontact the “Help Line” at any Public Health Centre locations*** listed below whenever
having following symptoms;-Cold-like symptoms and a fever higher than 37.5℃/99.5℉ for more than four consecutivedays-A fatigue or a difficulty in breathing
Please note that the elderly and people with primary conditions/diseases should contact
the “Help Line” if above symptoms continue for more than two days.
If diagnosed as a suspected case after consulting with the “Help Line,” they will give you areferral to a specialist. When visit the specialist’s office, avoid taking any public transportation.
Also, please report to KU Health Centre at 096-342-2164 not only prior to and after yourvisitation to a specialist’s office but also the diagnosis/the examination result.
* http://www2.anzen.mofa.go.jp (Ministry of Foreign Affairs of Japan)** http://www.forth.go.jp/topics/fragment1.html (Ministry of Health, Labor and Welfare
Quarantine Station)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000164708_00001.htmll (Ministry ofHealth)*** Each public health centre’s support desk will work as a “Help Line” and schedule anappointment with a medical institution, so please find the one nearby from the list below
and contact them
2. Establishing the Crisis Management Headquarters for COVID-19
For the prevention and the control of the spread of virus infection/transmission, KU hasestablished the Crisis Management Headquarters.
Any decisions to be made by the Crisis Management Headquarters will be notified via e-mailsor posted on University Portal.
To accommodate to the constantly-changing situation, the Headquarters will monitor thefollowing section “3. Assumable Future Events” contents closely, make appropriate decisions
to overcome each equivalent situation, and inform all staff members and students regarding
the future countermeasures; therefore, please beware of any new information to be released.
3. Assumable Future Events① “Restriction on People Migration” issued by WHO (Public Health Emergency ofInternational Concern declared on January 30, 2020)② A confirmed case or a suspected case found among the University staff members andstudents (including their co-living family members)③ A suspected case of a secondary transmission/infection originated by a University staffmember
4. KU’s Correspondence to the Above Events① Restriction of business trips both inside of Japan and aboard② and ③ Closure of classes and/or Closure of University* This is subject to change as each situation will be observed then an appropriate solution will
be proposed

General Affairs DivisionExt. 3117 & 3118

List of Public Health Centres (Help Line)
Hours of Operation

Location

Phone Number

Ariake Public Health Centre

0968-72-2184

9 AM – 7 PM

Yamaga Public Health Centre

0968-44-4121

9 AM – 7 PM

Kikuchi Public Health Centre

0968-25-4138

9 AM – 7 PM

Aso Public Health Centre

0967-24-9030

9 AM – 7 PM

Mifune Public Health Centre

096-282-0016

9 AM – 7 PM

Uki Public Health Centre

0964-32-1207

9 AM – 7 PM

Yatsushiro Public Health Centre

0965-33-3229

9 AM – 7 PM

Minamata Public Health Centre

0966-63-4104

9 AM – 7 PM

Hitoyoshi Public Health Centre

0966-22-3107

9 AM – 7 PM

Amakusa Public Health Centre

0969-23-0172

9 AM – 7 PM

096-372-0705(Weekdays) 8:30 AM – 7 PM

096-364-3222(Holidays) 9 AM – 7 PM

096-333-2256

9 AM – 7 PM

Kumamoto Public Health Centre(Wseekday/Holidays)

Public Health Emergencies Management Divisionat Kumamoto Prefectural Government Office(for general inquiries only)
Support Desk for Non-Japanese Speakers (including consultations for the COVID-19)
Locationkumamoto Consultation and Support Plaza forForeign Residents

Phone Number
096-359-4995

Hours of Operation
10 AM – 6 PM(Excluding 2nd and 4th Mondays)