LLOYD’S SALVAGE ARBITRATION BRANCHSCOPIC COMMITTEEGUIDELINES
ON THE ROLE AND RESPONSBILITIESOF THE
SPECIAL CASUALTY REPRESENTATIVE

Guidelines on the Role and Responsibilities of the Special Casualty Representative.

Table of Contents
1 INTRODUCTION .....................................................................................................................................2
2 APPOINTMENT AND REAPPOINTMENT TO THE SCR PANEL .................................................................2
3 ELIGIBILITY TO REMAIN ON THE SCR PANEL .........................................................................................3
4 REPORTING TO LLOYD’S SAB.................................................................................................................3
5 APPOINTMENT OF AN SCR ....................................................................................................................4
6 THE SCR'S ROLE .....................................................................................................................................5
7 SPECIAL REPRESENTATIVES AND THE SCR ............................................................................................7
8 THE SCR'S DEMOBILISATION .................................................................................................................8
9 THE USE OF THE TERMS “SCOPIC RATES” AND “SCR” IN NON LOF-SCOPIC MATTERS.........................8
10 THE SCOPE OF SCOPIC EXPENSES .......................................................................................................8
11 THE SCR'S FINAL SALVAGE REPORT ....................................................................................................912 ADDITIONAL SCR'S REPORTING MATTERS ....................................................................................... 10
13 DISSENTING REPORTS ...................................................................................................................... 1114 GRIEVANCE PROCEDURE IN RELATION TO THE ACTIONS OF THE SCR ............................................ 12

APPENDICES
Appendix 1

Pro Forma Standard Letter of Appointment as SCR

Appendix 2

Salvage Master’s Daily Salvage Report

Appendix 3

Daily Cost Schedule

Appendix 4

Pro Forma SCR Final Salvage Report

Appendix 5

Application Forms to Join or Re-join the Lloyd’s SCR Panel.

1/11/2018
20/3/2023
1/12/2023

First issue (Consolidated Guidance Notes)
Revision
Revision1

Guidelines on the Role and Responsibilities of the Special Casualty Representative.
1

INTRODUCTION
1.1

These guidelines set out the role and responsibilities of the Special Casualty
Representative (SCR). The purpose of these guidelines is to provide detailed guidance toensure the proper operation of SCOPIC.

1.2

This document does not supersede or replace the SCOPIC Clause or any of the appendiceswith particular reference to SCOPIC Appendix B.

1.3

The custodian of this document is the Secretary of the SCOPIC Committee. Any proposals
for amendments or additions to this document should be made in writing and transmitted
by e-mail or letter to the custodian at the Lloyd’s Salvage Arbitration Branch (SAB) with acopy to the current SCR Representative for consideration by the Committee.

1.4

In this document the following terms shall have the meaning as set out below:
a. Parties: the parties to the LOF; namely the property owners and the Salvage Contractor.
b. Interested Parties: the Parties and their various underwriters and the owners P&I Club.
c. Lloyd’s SAB: Lloyd’s Salvage Arbitration Branch.
d. The Committee: The SCOPIC Committee

2

APPOINTMENT AND REAPPOINTMENT TO THE SCR PANEL

2.1

Appointment to the SCR panel will be for a maximum term of three years commencing on
1st January of the year after the application is approved. Individuals may be reappointed forany number of consecutive 3-year terms at the discretion of the Committee.

2.2

Applications and reapplications for appointment to the SCR panel shall be submitted to theCommittee no later than 30th September in any given year in order for the application to
be considered in time for successful Applicants to join the panel on 1st January the following
year.

2.3

Applications and reapplications for appointment to the SCR panel must be made using theappropriate form1 and must be supported by the following documents
a. References in the approved format.
b. Evidence of current professional indemnity insurance with a minimum cover level of
US$ 250,000 (or other currency equivalent).
c. A copy of a current IMO Seafarers Medical Certificate, for example The United

1

Appendix 5 to these Guidelines.

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
Kingdom UK ENG 1 certificate or its equivalent, or an equivalent offshore medical
certificate.

3

2.4

Incomplete applications and reapplications may be rejected by the Committee at its sole
discretion without opportunity for the applicant to correct any deficiencies.

2.5

Further guidance on the application and reapplication process is contained in the respective
forms introductory notes.

ELIGIBILITY TO REMAIN ON THE SCR PANEL

3.1

Once appointed to the SCR panel, it is a requirement for all SCRs to maintain valid
professional indemnity insurance and valid seafarers or offshore medical certification forthe duration of their membership of the SCR panel. Copies of replacement
insurance/medical certificates shall be provided to Lloyd’s SAB no later than 30 days after
the expiry of outdated certificates.

3.2

At the beginning of each calendar year, SCRs must confirm to Lloyd’s that they wish tocontinue as a member of the SCR panel and that they consider themselves to be fully
capable of carrying out the role of an SCR.

3.3

Specifically, SCRs must confirm in writing to Lloyd’s SAB no later than 31st of January eachyear that:a. They are not in the full-time employment of a salvage company, P&I Club or property
insurer, nor do they act as a consultant exclusively to any salvage company, owner ormanagement company, P&I Club or property insurer.
b. They have insurance and medical certificates in place in line with paragraph 2.3 of theseguidelines.

4

3.4

Any temporary or permanent change in circumstances that affects an individual SCR's
eligibility to remain on the SCR panel should be reported to Lloyd’s SAB without delay.

3.5

SCRs should be aware that any failure to comply with these requirements in a timely manner
may result in their removal from the SCR panel.

REPORTING TO LLOYD’S SAB

4.1

SCRs may complete and return to Lloyd’s SAB the qualifications and experience form issued
by Lloyd’s. This will enable Lloyd’s to publish this data in a standardised format in the SCOPIC
section of the Lloyd’s SAB website.

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
5

2
3

APPOINTMENT OF AN SCR
5.1

When a salvage case with SCOPIC invoked requires the appointment of an SCR, the SCR must
be appointed from the SCR panel.

5.2

The SCR should be engaged by a letter of appointment. A pro forma standard letter of
appointment is appended to these Guidelines (Appendix 1).

5.2

In line with the standard letter of appointment2 if, within the last 24 months of the date of
the casualty appointment, the intended SCR has been employed (either full-time, parttime
or on a consultancy basis) by any of the contracting parties, then this should be declared tothe appointing party immediately in order that the requisite independence of the SCR canbe considered.

5.4

The SCR should receive a standard letter of appointment from the appointing party. If there
is no appointment letter, the Salvage Contractor, or their Salvage Master, may provide the
SCR with a copy of the standard letter of appointment in order to ensure common
understanding of the role. If no standard letter of appointment is received by the SCR theyshould, for completeness, produce their own copy and send it to their appointing party.

5.5

In principle the SCR should be on site and the SCR is expected to be aboard the casualty
vessel throughout the service unless there is a particular period of inactivity, or theoperational circumstances make that impossible and the Interested Parties agree, in whichcase the SCR shall seek instructions on appropriate attendance in the circumstances. The
objective is for the SCR to be fully conversant with the operation and conditions; to beavailable to consult with the Salvage Master and to be able to comment and advise asnecessary. It is expected that the SCR will be aboard during any major salvage activity or
event such as refloating. The absence of the SCR should not in any way delay or restrictsalvage operations.

5.6

It is recognised that in some circumstances a replacement SCR may become necessary.3 Any
replacement must be from the SCR panel. An SCR has no power or authority to delegate
their role and if the SCR wishes to be relieved they must advise all Interested Parties and it
will be for the appointing party to appoint a replacement.

5.7

In circumstances where the salvage is of a nature and scope that the SCR requires anassistant in order to properly carry out the role and duties of a SCR, the appointed SCR may
submit a request to the appointing party for such an assistant. The assistant shall be suitably
qualified and experienced for the role, with all required insurances, and to remain under
the direction and responsibility of the appointed SCR at all times.

Appendix 1 to these Guidelines.
SCOPIC Appendix B clause 6.

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
5.8

6

The SCR shall exercise reasonable care to avoid injury to themselves or damage to theirproperty while on site. Neither Lloyd’s, the Committee or those interested in the ship, its
cargo, bunkers or stores or their insurers nor the Salvage Contractor can accept
any liability in respect of such injury, damage or loss however caused (with or without thenegligence or gross negligence of any party). If any liability does arise or if the SCR suffers
any injury, damage or loss the SCR should bear in mind that it is their own responsibility.
The SCR is on site at their own risk.

THE SCR'S ROLE
6.1

An SCR shall be familiar with the Main Agreement (LOF) and the SCOPIC Clause together
with its appendices, as well as the Code of Practice between the International Group of P&I
Clubs (IG) and the International Salvage Union (ISU) and the Code of Practice between theInternational Group of P&I Clubs and the International Union of Marine Insurance (IUMI).
These documents can be accessed and downloaded from Lloyd’s SAB website3.

6.2

Whilst appointed by or on behalf of the owners of the vessel, the SCR at all times represents
all salved interests. The SCR must remain independent and must act in the overall interestof the salvage operation. The success of the SCOPIC/SCR system is based, in large part, on
the SCRs representing an independent, unbiased viewpoint uninfluenced by whoever may
have appointed them.

6.3

The following extracts from Appendix B to the SCOPIC clause make clear the requirement:
2. The primary duty of the SCR shall be the same as the Contractor, namely to use theirbest endeavours to assist in the salvage of the vessel and the property there on andin so doing to prevent and minimise damage to the environment.
3. The Salvage Master shall at all times remain in overall charge of the operation, makeall final decisions as to what they think is best and remain responsible for theoperation.
4. The SCR shall be entitled to be kept informed by or on behalf of the Salvage Masteror (if none) the principal contractor’s representative on site. The Salvage Mastershall consult with the SCR during the operation if circumstances allow and the SCR,
once on site, shall be entitled to offer the Salvage Master advice.

3

6.4

Reflecting 6.3, the SCR is to work closely with the Salvage Master and is entitled to expect
the Salvage Master to be open and frank in their communications with the SCR. The SCR isto ensure they are properly informed of and understand the salvage plan, the salvage
contractor’s ongoing intentions and the progress of the operation against the salvage plan.
This extends to early consideration of the objectives of the operation and its conclusion.

6.5

Particular attention should be given to an operation where the prospects of a useful result
as required by the Main Agreement are diminishing. In such circumstances the SCR shallhttps://www.lloyds.com/resources-and-services/lloyds-agency/salvage-arbitration-branch/scopic

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
liaise with the Salvage Master and the Interested Parties with the objective of identifying
the options available and working towards a managed conclusion of the salvage services.
The SCR shall take into account local factors as necessary.
6.6

The SCR must not try to direct the salvage operation and has no power to direct the Salvage
Master to employ more or less resources in the salvage operation and these decisions mustremain at the Salvage Master’s discretion.

6.7

An SCR has no authority to vary the terms of SCOPIC or its Appendices, including theprovisions for a bonus and similarly cannot bind the owners of the ship or cargo to any
particular course of action.

6.8

As stated in 6.2, 6.3 and 6.4 of these Guidelines the SCR must at all times remain
independent and act impartially. The SCR may at any time directly contact any of the salved
interest provided all other salved interests are copied into the correspondence and invited
to take part in the discussion4. Any concerns about the operation should be raised with theSalvage Master in accordance with 6.9 and 6.10 of these Guidelines.

6.9

The SCR has a duty to report, observe and consult with the Salvage Master and to sign andcirculate the Salvage Master’s Daily Salvage Report5 to the Interested Parties6. If the SCR is
in disagreement with the Daily Salvage Report or the Salvage Contractor’s actions, the SCR
should note that in the Daily Salvage Report and if the matter is not addressed issue a
Dissenting Report7. Likewise, the SCR should also sign and circulate the Final Salvage Reportto all the Interested Parties8.

6.10 The SCR may supplement the daily salvage report with a report of their own enhancing the
Daily Salvage Report with photographs, diagrams and or any additional information
including any observation on the progress of the operation. Such supplementary reportmust maintain the principle of impartiality set out in paragraph 6.2 to these guidelines. Any
concerns about the operation must be addressed within the Daily Salvage Report and if
necessary by a Dissenting Report. SCR supplementary reports, if any, are to be circulated to
the Interested Parties, including the Salvage Master and any appointed Special
Representative.
6.11 The resolution of an issue that caused dissatisfaction and was recorded in a Daily Salvage
Report or supplementary report should equally be recorded in a subsequent Daily Salvage
Report and supplementary report, if any.

4

SCOPIC Appendix B clause 5(f)Appendix 2 to these Guidelines for pro forma Daily Salvage Report.
6
SCOPIC Appendix B clause 5(c)(i) & (ii).
7
SCOPIC Appendix B clause 5(c)(iii).
8
SCOPIC Appendix B clause 5(e) and section 11 of these Guidelines.
5

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
6.12 The Salvage Master should be encouraged to submit their reports in the form of Appendix
2 and the SCR should try to complete and append a cost schedule in the form of Appendix 3
on a weekly basis.
6.13 The SCR is not to provide any information to any one party that is not also provided to all
Interested Parties and the brief of the SCR is strictly limited to the salvage operation.
6.14 The SCR must not be requested by any party, nor volunteer themselves, to provide expert
opinion either during the operation or subsequently which would undermine theindependence of the role.
6.15 SCRs will be fairly remunerated for their work. The rate will be set by the Committee inaccordance with its SCOPIC obligations9 or SCRs will negotiate their rate of remuneration
directly with the party appointing them on a case-by-case basis.
6.16 Unless alternative arrangements have been agreed, or in the absence of unusual
circumstances, an SCR may look to the instructing owners P&I Club for full payment of SCR
remuneration in the first instance.

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SPECIAL REPRESENTATIVES AND THE SCR

7.1

The role of a Special Representative is solely to observe and report on issues relevant to thesalvage operation and they have the right to be informed of all material facts concerning
the salvage operation as the circumstances reasonably allow10.

7.2

The SCR shall cooperate with the Special Representatives and together with the owners ofthe vessel and the Salvage Contractor, shall permit the Special Representatives to have fullaccess to the vessel to observe the salvage operation, subject to safety constraints, and to
inspect such of the ships documents as are relevant to the salvage operation.

7.3

The SCR must provide any Special Representative with the Salvage Master’s Daily Salvage
Reports and any Dissenting Reports, together with any SCR supplementary report, as soon
as possible after they receive or issue them or when the Special Representative is appointed,
whichever is the later11.

7.4

The Special Representative should communicate with the Salvage Master through the SCR.
This does not prevent the Salvage Master engaging directly with the Special Representatives
should they wish to do so.

7.5

It is not the SCR's function to monitor the conduct of the Special Representative. If the SCR
has any concerns about the Special Representative’s conduct, bearing in mind the9

SCOPIC Appendix B clause 1(e).
SCOPIC Appendix C
11
SCOPIC Appendix C clause 3.
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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
limitations imposed by the SCOPIC clause 13 and paragraphs 7.1 and 7.2 of these Guidelines,
they may notify all parties, including the Salvage Contractor, and it is for the owners of thevessel to decide what action should be taken.
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THE SCR'S DEMOBILISATION
8.1

9

The timing of the SCR’s demobilisation from site should be assessed on a case-by-case basis.
In circumstances where, following termination of the salvage services, the demobilisationof the Salvage Contractor’s equipment is an extensive operation, there may be merit in the
SCR remaining on site until that equipment demobilisation is substantially completed.

THE USE OF THE TERMS “SCOPIC RATES” AND “SCR” IN NON LOF-SCOPIC MATTERS

9.1

In order to avoid confusion and misunderstandings, SCRs should not use SCOPIC terms in
non-LOF cases. In particular, they should only describe themselves as an SCR when acting inthat specific capacity otherwise they should describe themselves as “a member of the
Lloyd’s SCR panel”.

10 THE SCOPE OF SCOPIC EXPENSES
10.1 Appendix A to SCOPIC sets out categories of items and personnel that are acceptable SCOPIC
expenses. The Appendix A list is not exhaustive owing to the range of potential equipment
options and it will be acceptable for the Salvage Contractor or their Salvage Master and the
SCR to agree the eligibility and rate for other items that are employed but not listed inAppendix A.
10.2 The following categories of expenditure are not considered to be eligible SCOPIC expenses,
unless agreed in advance between the SCR and the Salvage Master in special circumstances,and should therefore be excluded from SCOPIC cost sheets:a. Media advisors.
b. Salvage Contractor’s legal expenses.
c. Salvage Contractor’s insurance expenses except Charterer’s Liability insurance
premiums, which shall be allowed for hired-in vessels when reasonably incurred
specifically on a case-by-case basis and when they are not part of the Salvage
Contractor’s normal operating overheads.
d. Salvage Contractor’s warehouse expenses.
e. Salvage Contractor’s equipment and repair expenses after completion ofdemobilisation.

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
10.3 The 25% fixed bonus12 allowed for under SCOPIC should be applied when calculating thecost of portable salvage equipment that is lost or destroyed during the course of salvage
services. Therefore, the maximum recovery for such an item is:
The replacement cost x 2.5 x 1.25
10.4 Portable salvage equipment reasonably mobilised but not used will attract the standby rateof 50% full tariff rate plus bonus, whether hired-in or not13.
10.5 If hired-in equipment that is not used is subject to a minimum hire period and that minimum
hire period and other contract terms are reasonable, the Salvage Contractor shall be entitled
to renumeration for the balance minimum hire period without reduction, plus bonus.
Thereafter the hired-in equipment will be subject to the 50% standby rate plus bonus until
demobilised.
10.6 If there are circumstances where the SCR is of the view equipment should be demobilised,
the SCR shall raise that concern in line with paragraphs 6.9 and 6.10 of these Guidelines.
10.7 The cost of storing salved cargo is likely to be an eligible SCOPIC expense but this will dependon the circumstances of the case and thus should be considered on a case-by-case basis.
10.8 It is the SCR's duty to obtain sufficient information from the Salvage Master, the Master ofthe vessel and others to enable the calculation of SCOPIC remuneration from thecommencement of the salvage services, not just from the date on which SCOPIC was
invoked. This facilitates the assessment of any applicable discount to be made from the
Article 13 Award pursuant to SCOPIC clause 7. The Salvage Contractor and the vessel’s
Master and owners must cooperate with the SCR in this exercise and, in particular, should
provide the SCR with copies of all Daily Salvage Reports and cost sheets from thecommencement of the services, copies of the Deck Logs of the tugs and other craft involvedin the operation as well as the casualty itself and any other documents which the SCR may
reasonably require for this purpose.

11 THE SCR'S FINAL SALVAGE REPORT

11.1 SCOPIC requires that (unless awaiting information in line with paragraph 11.6 to these
Guidelines) as soon as is reasonably possible after the salvage services terminate (and nolater than one month after termination) the SCR shall issue the SCR's Final Salvage Report14.
This report must set out:a. The facts and circumstances of the casualty and salvage operation, including completionof the services, insofar as they are known to the SCR.
12SCOPIC clause 5(iv).
SCOPIC Appendix A clause 3(f).
14
SCOPIC Appendix B clause 5(e)139Guidelines on the Role and Responsibilities of the Special Casualty Representative.
b. The tugs personnel and equipment used by the Salvage Contractor in providing theservices.
c. A calculation of the SCOPIC remuneration to which the Salvage Contractor may beentitled.
11.2 The content of the SCR's Final Salvage Report must be limited to the facts and circumstancesof the casualty and operation. It must not introduce personal opinion or speculation, forexample, about the causes of the incident.
11.3 Where the liability to pay an Article 13 Award might arise, the Final Salvage Report should
also include the SCR's calculation of the SCOPIC remuneration from the commencement of
the services. A liability to pay an Article 13 Award might arise whenever value remains in thesalved property on the termination of the salvage services.
11.4 If the Salvage Contractor and the SCR cannot agree the calculation of SCOPIC remunerationin any particular case, the SCR should issue the Final Salvage Report omitting the disputed
item or items and with a note pointing out the unresolved items.
11.5 A pro forma SCR's Final Salvage Report is at Appendix 4 to these Guidelines.
11.6 If information from the Salvage Contractor, their subcontractors or others is delaying
production of the SCR's Final Salvage Report the SCR should produce an interim salvage
report while awaiting this information stating:a. Such information in the SCOPIC Clause Appendix B paragraph 5(e) as available.
b. That it is only an interim report.
c. What information is awaited and approximately how much it represents in financial
terms
11.7 The final or interim salvage report must be sent to the Interested Parties and Lloyd’s SAB.

12 ADDITIONAL SCR'S REPORTING MATTERS

12.1 If any of the Interested Parties asks an SCR to amplify their Daily, Interim or Final Salvage
Reports, or to attend a meeting, or to give a further statement relating to the salvage
operations, the SCR should do their best to assist but in so doing they must ensure that:a. In the event of a proposed meeting with one of the Interested Parties relating to theoperation, the SCR must ensure that all Interested Parties are given the opportunity toattend that meeting.
b. In any event a full minute of the meeting or meetings should be provided to theInterested Parties and Lloyd’s SAB promptly thereafter.
c. Any additional written reports or statements are given to all Interested Parties and to
Lloyd’s SAB.

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Guidelines on the Role and Responsibilities of the Special Casualty Representative.
d. That any further report is limited to facts relating to the operation or the circumstances
and as reported at the time of the services without hindsight.
12.2 The SCOPIC clause is supplementary to Lloyd's Standard Form of Salvage Agreement (Main
Agreement) and relies on both the clause and the Main Agreement remaining
unamended. Any variation of either, whether directly or by a side letter or by other meansthat seeks to vary the final outcome of SCOPIC may have P&I cover consequences. To theextent an SCR is aware of such variation to SCOPIC or the Main Agreement, or is asked byany party to engage in activity that runs contrary to the SCR's obligation to all Interested
Parties and the successful completion of the services, then such intervention should be
brought to the attention of the other Interested Parties forthwith.

13 DISSENTING REPORTS
13.1 The Salvage Contractor’s Daily Salvage Report must be signed by the SCR each day.
If the SCR is not satisfied with:a. The way the salvage operation is being conducted or the amount of personnel orequipment being used,b. and the progress of the operations against the salvage plan, including consideration of
the objectives of the operation and its conclusion,
then, subject to consultation in accordance with paragraphs 6.9 and 6.10 of theseguidelines, the SCR should send the Salvage Master a Dissenting Report as soon as possible
and annotate the Daily Salvage Report accordingly.
13.2 Any Dissenting Report must be in writing and must deal only with issues of fact. It must be
issued to the Salvage Master and the other parties mentioned in SCOPIC15 by the quickest
method reasonably available. This facilitates rapid, on site resolution of disagreements andavoids the potential for the additional cost that can occur if issues are taken up later on. The
SCR must report on the resolution or otherwise of any issues that cause dissatisfaction ordissent.
13.3 It is essential that any SCR’s disagreement with the Salvage Master or the daily salvage
report is properly recorded and communicated at the time. Raising a disagreement for the
first time within the SCR Final Salvage Report is inappropriate and to be avoided. A failure
to contemporaneously record disagreements will make it more difficult to raise points ofdisagreement later if there is any dispute.
13.4 Any subsequent resolution of an issue that caused dissatisfaction and was recorded in a
Dissenting Report should equally be recorded in a further Daily Salvage Report,
supplementary report (if any) and within the SCR Final Salvage Report.
15

SCOPIC Appendix B clause 5(c)(iii)11

Guidelines on the Role and Responsibilities of the Special Casualty Representative.

13.5 If the SCR arrives on site after SCOPIC has been invoked and after the operation has started,
the SCR must make a full inquiry as to what has occurred before they arrived. If they are in
disagreement with any part of it, they must make a Dissenting Report as quickly as isreasonably possible applying the provisions of paragraph 13.2 of these
Guidelines. Such a Dissenting Report must not be left until after the services have been
completed.
13.6 Any Dissenting Report related to the demobilisation of personnel and equipment must be
made as soon as the SCR is aware of the facts.

14 GRIEVANCE PROCEDURE IN RELATION TO THE ACTIONS OF THE SCR
14.1 The Committee recognises that there may from time to time be complaints made in respectof an SCR. In those circumstances the following procedure shall apply.
a. Any complaint should be made in writing and transmitted by email, or letter to Lloyds
SAB. A copy must also be sent to the current SCR Representative. Lloyds SAB will senda copy of the complaint to the subject of the complaint inviting a response. Any
response will be sent to the complainant who will be given the opportunity to respondto any new points raised. If there is a further response this will also be sent to thesubject of the complaint.
b. Thereafter the documents will be placed before the Committee who will decide what
action, if any, should be taken.
c. The Committee will have complete discretion as to the procedure it will adopt always
bearing in mind the need for a fair consideration of the issues raised. It may make adecision on the information before it, or it may decide to call the parties before theCommittee or any sub-committee convened for this purpose, in order to amplify or
clarify the complaint or answer it. The Committee may request further information or
documentation.
d. If either party is requested to attend before the Committee, or any one appointed by theCommittee, both parties will be given an opportunity to attend, or failing attendance, tobe interviewed by video link. If further amplification or clarification is needed fromeither party, both parties will be kept advised of both the request and the response andbe given an opportunity to respond to any additional new point.
e. The Committee shall have the right to determine any action or sanction it considers
appropriate including dismissal of the complaint.
f. The Committee’s decision will be final unless it decides that the evidence before it is so
serious that the SCR should be either suspended or removed from the SCR Panel in which
event the SCR, should they so wish, will be entitled to attend before the Committee, orsuch other body as the Committee may delegate, to make oral representations, or to
make such representations via video link.
g. The decision of the Committee after such representations shall be final.

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APPENDIX 1
Pro Forma Standard Letter of Appointment as SCR.

Guidelines on the Role and Responsibilities of the SCR.
Appendix 1
Pro forma Standard Letter of Appointment as SCR

To be addressed:
To: The SCR
Cc: The Salvage Contractor
The Owners/Master
Lloyd's Salvage Arbitration Branch
Dear
Vessel:MV . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .

LOF dated:……………… at ……………… LMT/GMT

SCOPIC Invoked:……………… at ……………… LMT/GMT

We hereby confirm your appointment by the owners of the subject vessel as Special
Casualty Representative (SCR) in accordance with Clause 12 of the SCOPIC
Clause annexed to the subject LOF with SCOPIC invoked.
To accept this appointment you must be a current member of the Lloyd’s SCR Paneland maintain that membership throughout the duration of this appointment.
If, within the last 24 months of the date of this appointment, you have been employed(either full-time, part-time or on a consultancy basis) by any of the contracting parties
involved in the casualty, then this should be declared to the appointing party
immediately in order that your requisite independence can be considered.
We would be grateful if you would make your way to the casualty site with all possible
speed and notify the vessel Master and Salvage Master of your arrival on site.
Detailed guidance on the operation of SCOPIC and the duties of an SCR are set out
in the Guidelines on the Role and Responsibilities of the SCR:•••

The SCOPIC Clause and its three Appendices
The Code of Practice between the International Salvage Union and theInternational Group of P & I Clubs
The Code of Practice between the International Group of P & I Clubs and theInternational Union of Marine Insurance.

Particular attention is drawn to the SCR’s obligation in respect of the Salvor Master’s
Daily Salvage Report and, if appropriate, the SCR’s Dissenting Report.
Links to the current version of each of the above documents is available on the Lloyd’s
website at:1

Guidelines on the Role and Responsibilities of the SCR.
Appendix 1
Pro forma Standard Letter of Appointment as SCR

https://www.lloyds.com/resources-and-services/lloyds-agency/salvagearbitrationbranch/scopic

You are to ensure that you are fully familiar with the contents of the above documents
and you are further to ensure that you comply with the requirements and guidance
included in the documents. If you are in any doubt as to any aspect of your duties or
are unable to comply with the requirements and guidance for whatever reason thenyou are to advise us immediately.
For the avoidance of doubt we wish to emphasise that, although appointed by theowners you are representing all salved interests and your primary duty is the sameas the Salvage Contractor’s duty, namely to use your best endeavours to assist in thesalvage of the vessel and the property thereon and in so doing to prevent and/or
minimise damage to the environment.
The success of the SCOPIC system depends on the impartiality that SCRs are able
to bring to the casualty response working with the Salvage Contractor and otherinterests in the common cause. In this respect you should not provide any information
to any one party that is not also made available to all parties and your brief is strictly
limited to salvage issues alone.
The Salvage Master remains in overall charge of the operation, makes all final
decisions as to what they think is best and remains responsible for the operation. You
have no authority either to take on responsibility for the salvage services or tocountermand the Salvage Master's decisions, nor to bind the owners to any
agreement without their specific authority. You should under no circumstances seek
to negotiate the agreed rates under the Tariff.
The objective is for the SCR to be fully conversant with the operation and conditions;
to be available to consult with the Salvage Master and to be able to comment andassist as necessary. It is expected that the SCR will be on site and aboard thecasualty during any major salvage activity or event such as a refloating.
You are asked to work closely with the Salvage Master and you are entitled to expect
the Salvage Master to communicate candidly with you to ensure that you are properly
informed about the operation. You are further entitled to offer advice to the Salvage
Master on the basis of your own expertise and your perception of the casualty
response required and measures necessary for the completion of the services.
Thank you very much for taking on this appointment. Whilst your fees will ultimately
be borne by the liability and the property underwriters we confirm that the owners will
be responsible for your fees on behalf of all salved interests in the first instance.
Yours sincerely,2Guidelines on the Role and Responsibilities of the SCR.
Appendix 1
Pro forma Standard Letter of Appointment as SCR

Signature and date of appointing party …………………………………………………..

Declaration by SCR:
1. I hereby confirm receipt and acceptance of my appointment as SCR in this matter.
2. I hereby confirm that I understand my duties as SCR and will perform my duties
impartially and will use my best endeavours to assist in the salvage of the vessel
and the property thereon and in so doing prevent and/or minimise damage to theenvironment.
3. I hereby confirm I am a current member of the Lloyd’s SCR Panel and will seek toremain a member of the panel for the duration of this appointment.

………………………………………………………………………..…. (Signature & Date)

Declaration by Salvage Master:
1. I hereby acknowledge the appointment of …………………………………….. as
SCR in the matter.
2. I hereby confirm that I understand my duty to interact with the SCR in accordancewith the terms of Appendix B to the SCOPIC Clause.

………………………………………………………………………..…. (Signature & Date)

3

APPENDIX 2
Salvage Master’s Daily Salvage ReportGuidelines on the Role and Responsibilities of the SCR.

Appendix 2
Salvage Master’s Daily Salvage Report

SALVAGE MASTER’S DAILY SALVAGE REPORT FOR ……………/DAY …….……
1.

Status of Casualty and Salvage plan.

2.

Weather at location.

3.

Developments since last report.

4.

Action planned for next 24 hours.

5.

Resources engaged.

6.

Craft

Company

On HireOff Hire…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

Equipment

Company

On HireOff Hire…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

Personnel

Company

On HireOff hire…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

…………………..

Craft/equipment/personnel

mobilising/demobilising/on

consumed/lost/damaged/personnel injury reports.
8.

SignedAreas of concern.

……………………………………………….
[Salvage Master]

9.

SignedSCR’s comments.

……………………………………………….
[SCR]

order.

7.

Equipment

1

APPENDIX 3
Daily Cost Schedule

Guidelines on the Role and Responsibilities of the SCR.

Appendix 3
Daily Cost Schedule

DAILY COST SCHEDULE (to be completed by the SCR)
Date : _____________________
Resource
EngagedCARRIED FORWARD

Salvor’s Craft

Third Party Craft

Salvor’s Personnel

QuantityWork DoneDay OnDay Off

Total Days

SCOPIC
Rate p.d.

Cost Ratep.d. SCOPIC
sub-clause5(iv)(a)Running
Sub Total

25%
SCOPIC
Uplift

10% Cost
UpliftSCOPIC
subclause
5(iv)(a)Total Days : _____________________
Running
SCOPIC
Remuneration
Total - SCR

Running
SCOPIC
Remuneration
Total Contractors

SCR
Comments

Third Party Personnel

Salvor’s Equipment

Third Party Equipment

TOTAL

Explanatory Note1

Guidelines on the Role and Responsibilities of the SCR.

APPENDIX 4
Pro Forma SCR Final Salvage Report
Part One:
Final Salvage Report
Part Two: Provisional SCOPIC Remuneration Calculation
Part Three: Attachments

Appendix 4
Pro forma SCR Final Salvage Report – Part One
PART ONE – Final Salvage Report

1.

Description of the vessel.
[ownership/age/type/size/specifications]2.

Description of cargo on board at the time of thecasualty.
[type/quantity/location on board].

3.

Initial status of the casualty.
[See note 11.2 of the SCR Guidelines].

4.
Details of salvage operation.
[This should comprise a summary of the information
contained in the Salvage Master’s Daily
Salvage Reports and should include a
description of the operation, details of thepersonnel and equipment used, the period of
the services and details of any life salvage
carried out].
5.

Details of any disputes between the Salvage Masterand the SCR over the nature and completion of thesalvage services and their resolution if any.
[This should comprise a summary of any suchinformation contained in the SCR’s dissenting
reports].

6.

salvage

Weather conditions throughout theoperation.
[This should comprise a summary of the information
contained in the Salvage
Master’s Daily Salvage Reports].

7.

Description of vessel at completion of services.
[This should compriseafactualdescription of the vessel’s condition and position].

8.

Brief descriptionofof services.
[type/quantity/location].

9.

Brief description ofcompletion of services.
[type/quantity/location].

cargo atcompletion

bunkers/lubes/stores

1atGuidelines on the Role and Responsibilities of the SCR.

Appendix 4

Pro forma SCR Final Salvage Report – Part Two

PART TWO – Tugs, Personnel and Equipment and Provisional SCOPIC remuneration calculation.

Date : _____________________
Resource
EngagedCARRIED FORWARD

Salvor’s Craft

Third Party Craft

Salvor’s Personnel

QuantityWork DoneDay OnDay Off

Total Days

SCOPIC
Rate p.d.

Cost Ratep.d. SCOPIC
sub-clause5(iv)(a)Running
Sub Total

25%
SCOPIC
Uplift

10% Cost
UpliftSCOPIC
subclause
5(iv)(a)Total Days : _____________________
Running
SCOPIC
Remuneration
Total - SCR

Running
SCOPIC
Remuneration
Total Contractors

SCR
Comments

Third Party Personnel

Salvor’s Equipment

Third Party Equipment

TOTAL

2

Guidelines on the Role and Responsibilities of the SCR.
Appendix 4
Pro forma SCR Final Salvage Report – Part ThreePART THREE – Attachments(a)Appendix 1 – Salvage Master’s Daily Salvage Reports(b)

Appendix 2 – SCR’s Dissenting Reports (if any)(c)Appendix 3 – Daily Costs Schedules

SignedSCR ……………………………….………………………..

Dated …………………………………………………………

l3

APPENDIX 5
Application Forms to Join or Rejoin the Lloyd’s
SCR Panel
Introductory Notes
Application Forms
Pro forma Reference Form

Guidelines on the Role and Responsibilities of the SCR.

lGuidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

Application Forms to Join or Rejoin the Lloyd’s SCR Panel.
INTRODUCTORY NOTES
1.

2.
3.

Prior to completing this application form you are advised to review all the information
relating to SCOPIC provided by Lloyd’s Salvage Arbitration Branch (SAB) at:
www.lloyds.com/The-Market/Tools-and-Resources/Lloyds-AgencyDepartment/SalvageArbitration-Branch/SCOPIC
In particular, please ensure that you read and understand the “Guidelines on the Roleand Responsibilities of the Special Casualty Representatives”.
Please note the following statements from the SCOPIC Committee:a.

“The role of a Special Casualty Representative, (SCR), requires a wide knowledge andunderstanding of the business and practicalities of marine salvage. Any person
seeking appointment as an SCR must therefore have experience of marine salvage
operations. The position of the SCR in any Lloyd’s Form service involves acting in thebest interests of the casualty. The SCR should therefore be independent and notbeholden to any of the contracting parties. The position requires such person to betrusted and to act with tact and integrity. No SCR should abuse his appointment to
the Panel of SCRs by accepting employment which conflicts with their role as apotential SCR.”

b. “An SCR should not be in the full-time employment of a salvage company, P&I Club orproperty insurer, nor do they act as a consultant exclusively to any salvage company, owneror management company, P&I Club or property insurer”.

4.

Please also note that an SCR is required to be:a.

Physically fit to perform the role of an SCR, which may involve strenuous activity inharsh environments, andb. Able to travel on a world-wide basis and remain on site for extended durations
5.

Members of the SCR Panel are required to maintain valid Professional Indemnity
Insurance and valid Seafarers/Offshore Medical Certification throughout the duration of
their Panel Membership:a.

Professional Indemnity insurance shall have a minimum cover level of US$250,000(or other currency equivalent).

b. Medical Certification shall be in the form of a current IMO Seafarers Medical
Certificate (UK ENG1) or equivalent Offshore Medical Certificate
6.

Members of the SCR Panel are required to have valid medical/medical evacuation
insurance in place when undertaking SCR appointments

7.

Membership of the SCR Panel is for a maximum term of three (3) years commencing on
1st January of the year after the application is approved. Individuals may be reappointed
for any number of consecutive three-year terms at the SCOPIC Committee’s discretion.

1

Guidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

8.

Applications and reapplications to become an SCR require the support of at least one
member-organisation of:
The International Group of P&I Clubs, or
The International Salvage Union, or
The International Union of Marine Insurance, or
The International Chamber of Shipping

9.

Please attach references from members of the organisations listed at 8 above on the “Pro
Forma Reference” form, a copy of which is appended below.

10. Please provide complete and comprehensive responses to the requests for information
about your casualty experience, as this will assist the SCOPIC Committee with their review
of your application.
11. Please attach a recent full-length photograph of yourself to the application.
12. Please attach your up-to-date CV to your application.
13. Please complete the application in MS Word or equivalent – the boxes will expand to fit
the data you enter.
14. Once completed the form and attachments should be returned to Lloyd’s SAB.
Applications must arrive no later than 30th September in any given year in order for theapplication to be considered for the following year’s panel.
15. Incomplete applications and reapplications may be rejected by the SCOPIC Committee at
its sole discretion without the opportunity for the applicant to correct any deficiencies.

Application Form to Join the Lloyd’s SCR Panel
Full Name
Nationality
Date of BirthAddress
Telephone Numbers
e-mail Address
www Address
Employment status/position
SCR-RELATED CASUALTY EXPERIENCE
Please give details of the five most recent casualties with which you were personallyinvolved and which you consider demonstrate that you possess the knowledge andexperience required of an SCR.
Casualty #1
Name
Location2

Guidelines on the Role and Responsibilities of the SCR.

Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #2
Name
Location
Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #3
Name
Location
Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #4
Name
Location
Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #5
Name
Location
3

Appendix 5
Application Forms

Guidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
ATTACHMENTS:CV
REFERENCE(S)PHOTOGRAPH
COPY OF PI INSURANCE CERTIFICATECOPY OF MEDICAL CERTIFICATE
I hereby confirm that I have read the Introductory Notes to this application andcurrently comply with the requirements of Notes 3, 4, 5 & 6. I further confirm that I willadvise Lloyd’s SAB immediately if my circumstances change such that I can no longer
comply with any of the listed requirements.

Signed:Dated:

Application Form to Rejoin the Lloyd’s SCR Panel.
Full Name
Nationality
Date of BirthAddress
Telephone Numbers
e-mail Address
www Address
Employment status/position
SCR CASUALTY EXPERIENCE
Date of first appointment to SCR Panel.

4

Guidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

Date of current appointment to the SCR
Panel.
Total number of SCR appointments
Please list your three most recent SCR appointments, (most recent first)
SCR Appointment #1
Name of casualty
Date (month/year)
P&I Club
Salvage Contractor
SCR Appointment #2
Name of casualty
Date (month/year)
P&I Club
Salvage Contractor
SCR Appointment #3
Name of casualty
Date (month/year)
P&I Club
Salvage Contractor
SCR-RELATED CASUALTY EXPERIENCE
Please give details of your three most recent casualty attendances (most recent first)
where, although not an SCR, you had direct involvement.
Casualty #1
Name
Location
Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #2
Name
Location
Nature of casualty
Date (month/year)

5Guidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
Casualty #3
Name
Location
Nature of casualty
Date (month/year)
Duration of your direct involvement
Appointed on behalf ofRole performed
Remarks
ATTACHMENTS:CV
REFERENCE(S)PHOTOGRAPH
COPY OF PI INSURANCE CERTIFICATECOPY OF MEDICAL CERTIFICATE
I hereby confirm that I have read the Introductory Notes to this application andcurrently comply with the requirements of Notes 3, 4, 5 & 6. I further confirm that I willadvise Lloyd’s SAB immediately if my circumstances change such that I can no longer
comply with any of the listed requirements.

Signed:Dated:Pro Forma Reference
To Support Applications to Join or Rejoin the
Lloyd’s Panel of Special Casualty Representatives.
Name of Applicant

6Guidelines on the Role and Responsibilities of the SCR.

Appendix 5
Application Forms

Name of Referee
Name of Referee’s Organisation
Position held by Referee within Organisation
Details of Casualty(ies) on which Applicant and Referee worked together
Name of Casualty
Date of Casualty
Nature of Casualty
Applicant’s Role in Management of Casualty
Referee’s Comments on Applicant’s
Performance

Name of Casualty
Date of Casualty
Nature of Casualty
Applicant’s Role in Management of Casualty
Referee’s Comments on Applicant’s
Performance

Referee’s Statement on Applicant’s suitability to undertake the role of SCR

SignedDated

Notes:
1. The boxes in the above form expand to fit the amount of data entered. Additional blocks ofcasualty details may be inserted if required.
2. For the purposes of this form the term “Applicant” includes reapplicants. Referees arerequested to focus their comments on their experience of working with the applicant when theapplicant was in an SCR-Like role (e.g. Salvage Master / Salvage Surveyor / Club representative
at wreck removal / major pollution response)
3. Referees are requested to complete the above form and forward it directly to Lloyd’s Salvage
Arbitration Branch.

7