RIJYEM

General Incorporated Association
Rotary International District of Japan Youth Exchange Multidistrict Organization

RIJYEM District Risk Management Committee Basic Guideline
Part 6(6th December, 2020)

Preface:
On the Emergency Session of National YEO Meeting in 15 November, respective Youth Exchange Officers
presented current intentions of youth exchange towards the coming year - 14 Districts saying yes (will carryout the exchange), 11 Districts reserving the decision (to be further decided), and 9 Districts saying no (willcease the exchange for the coming year). Those who intend to send youths are to be poised, observing
student visa conditions in countries to accept the youths.
Judging from the status quo, we at the Risk Management Committee of RIJYEM issue the RIJYEM Guideline 6
as follows.
We request respective District Governors - who are responsible for RYE programs - to come to the final
decision upon execution of youth exchange programs after sufficient discussions with the Risk Management
Committee and Youth Exchange Committee in the District. The following specific points should be thoroughly
reviewed with due consideration for groups and individuals involved and about situations to change.
★Basic Guideline:
We firmly share the recognition again that securing the lives and safety of youths to participate in ourexchange programs is of foremost importance.
★ Decisions made:1) As of 6 Dec., 2020, execution of 2021-22 Rotary Youth Exchange is subject to the criteria as presented inthree orders as shown below.
1. Observe and take precedence over policies of Japan and countries to exchange youths.
2. Observe decisions and guidelines made by R.I. within the limits of those issued by governments ofrespective countries.
3. Observe decisions and guidelines of RIJYEM
Based upon the points 1. and 2. stipulated above, RIJYEM Guideline part 6 is issued as follows:

RIJYEM Guideline part 6
In such cases where Japan’s Ministry of Foreign Affairs Travel Advice and Warning on
Infectious Diseases remains Level 1(Exercise caution) or Level 2(Avoid Non-essential Travel)
by 30 June 2021, youth exchange programs should be permitted with a safety guideline aswell as a risk management and contingency plan as instructed by R.I., also supported byconfirmations that both Districts of despatch and acceptance are well-eligible of securing lifeand safety of each and every youth to be exchanged.
2) Respective Districts in Japan are highly expected to exchange documents of agreement upon youth
exchange with a district/ districts to be the counterpart conformable to safety guidelines and risk management
and contingency plans, observing this RIJYEM Guideline, having due discussions and information sharing withthose concerned overseas regarding the exchange under sensible consideration for youths in the exchange
program surrounded by different situations in their Districts, and arranging thoughts and ideas of both sides.
3) Presentations and/or explanations as well as agreements to and with sponsor Rotary club, youths to bedespatched and their parents along with the school(s) to be involved are essential in case the exchange
program will become unable. Groups and individuals concerned in each District are highly expected to makethe best effort to stand close to those involved in the program(s), especially the candidates to be despatchedbased upon specific local situations.