Guide to AOTS Japanese Government Funded Program
2024.4.1-Live in Harmony Together, Grow Together-

The Association for Overseas Technical Cooperation and Sustainable partnerships
The Association for Overseas Technical Cooperation and Sustainable Partnerships(AOTS)

1Contents
1. Overview of the Organization...p. 3

2. Program Outline...p. 5

3. Technical Training...p. 15

4. Management Training...p. 26

5. Invitation of key persons...p. 36

6. Overseas Training...p. 41

7. Overseas Seminars...p. 53

8. Experts Dispatch...p. 56...p. 66
9. Industry-Academia collaborative programs...p. 77
10. Reference Data2

1. Overview of the Organization

3

Overview of the Organization
Established
Aims

August 10, 1959 (establishment date of the surviving merging corporation (former AOTS))
To promote mutual economic development of Japan and other countries and friendly relationships between them by conducting
activities to facilitate industrial globalization, trade, investment, and international economic cooperation.

Endowment of theorganization

JPY 700,000,000

Main activities

Training, experts dispatch, internship, business promotion, etc.

Scale of operations

Approximately JPY 5,400,000,000 (FY2024budget)

OfficesNumber of staff

Results

Domestic bases: Kitasenju Office, Tokyo Training Center, Kansai Training Center
Overseas bases: Bangkok, Jakarta, New Delhi
116(as of April 2024)
Training of overseas industrial human resources: 400,000 persons; Dispatch of Japanese experts: 10,000 persons
Japanese internship in overseas countries: 1,000 persons
From the establishment in 1959, implementing training in Japan and overseas countries to engineers, administrators, etc. in
the industry of developing countries (170 countries and regions, total 360,000 persons)From the establishment in 1970, dispatching Japanese experts to the industry of developing countries to implement technicalguidance (60 countries and regions, total 7,100 persons)Brief history

AOTS and JODC merged on March 30, 2012, and the Overseas Human Resources and Industry Development Association(HIDA) was established and approved as a general foundation on April 1, 2013.
Its English name has been changed to AOTS, effective July 1, 2017. Expanding technical cooperation globally combining
training and experts dispatch programs by utilizing public funds of the Japanese government in order to respond to diversified
needs of the industry of developing countries for technical transfer, including Japanese local corporations, promptly andintensively.

4

2. Program Outline

5Japanese Government Funded Program■Article 3-2 of the Act on Regulation of Execution of Budget Pertaining to Subsidies, etc.
A program that is carried out by local governments such as prefectures, and local
public bodies, foundations, special corporations, etc. and of which costs are
partially borne by the Japanese government. With respect to the government
fund, it shall be endeavored to conduct the funded program faithfully inaccordance solely with the purpose of accommodation based on the Act on
Regulation of Execution of Budget Pertaining to Subsidies, etc.

■ Japanese government funded programs adopted by AOTS in FY2024
・Technical cooperation utilization type/emerging market development program(training/experts dispatch / Industry-Academia collaborative programs) ＊ODA Program・ Human Resource Development Program towards Zero Emissionin Asian Countries/Regions＊Zero Emission Program

6

Program Outline■Technical cooperation utilization type/emerging market development program(training/experts dispatch / Industry-Academia collaborative programs) ＊ODA Program【Aims】
Factors such as maturation of the domestic market and economic globalization have made it essential for
Japanese companies to enter international markets to capture overseas demand to drive further growth. In doingso, development of local human resources is a pressing issue. The aims of this program are to develop local
human resources of private companies, etc. in developing countries through public-private partnership in order tosupport the reinforcement of local bases required for overseas expansion of Japanese companies and to improve
the standard of local industry technology and develop the economy.

■ Human Resource Development Program towards Zero Emission in Asian Countries/Regions【Aims】＊Zero Emission Program
The aim of this program is to achieve carbon neutrality together with emerging Asian countries through 1)
promoting efficient energy uses and reductions of CO2 emissions by transferring Japan’s energy-saving
technologies to the industrial sector of each target country of this program and 2) reinforcing the environment for
local human resource development and bilateral cooperation towards practical applications of advanced
technologies that are required for the achievement of carbon neutrality by holding events to spread thesetechnologies.

7

Human Resource Development Scheme at AOTS
(2)Management training(1)Technical training- For local core personnel- Study of Japanese language at AOTS
+ company’s original OJT (up to 1 year)- For middle-level to executive management- Training divided by themes at AOTS + company’s
original OJT also accepted (up to 120 days)(Only ODA Program)(3)Invitation of key persons- For local executive management and heads ofengineering units- Observation of demonstration sites andlectures unique to the company(Only Zero Emission Program)

Invitation of local staff
Overseassubsidiaries, etc.

(4)Overseas training- 2 to 30 days
- Lecture format(demonstration/practical sessions also
acceptable)

Dispatch of lecturers/experts
Opening of courses in local
universities(5)Overseas seminars- 2 to 30 days
- Spread technology andfoster understanding(Only Zero Emission Program)(6) Experts
dispatch- 1 to 12 months- OJT conducted

locally

Can be conducted remotely online

Main offices inJapan, etc.

(7)Industry-Academia

collaborative programs- Securing high quality personnel(high level personnel) (Only ODA
Program) (Only ODA Program)- Interns may be accepted- Strengthening network with universities

8

AOTS Human Resource Development Scheme（1）Program held in Japan
SchemeTechnical
training

Project

SummaryODA Program- Invitation of local personnel (local staff, particularly core personnel) affiliated with Japanesecompanies (dispatching companies) located in developing countries to Japan for encouraging
them to acquire the technique that can only be learnt in Japan (up to 1 year).
- Some training through practical work may be conducted although this is “training” for visa
qualification.
- A part of the expenses required for training may be subsidized by the Japanese government.

Zero Emission
ProgramManagement
training

ODA
Program- Invitation of local personnel (local staff, particularly management) affiliated with Japanesecompanies (dispatching companies) located in developing countries to Japan for lecturescontributing to corporate management (about 2 weeks)- Additional training may be conducted by the Japanese company after the lecture above asnecessary.
- A part of the expenses required for training may be subsidized by the Japanese government.

Invitation of
key persons

Zero
Emission
Program- Invitation of key persons from around Asia such as business owners and heads of engineering
units to Japan to provide them with explanations of Japan’s new carbon neutral technologies
and opportunities to observe demonstration sites.
- A part of the expenses required for the invitation may be subsidized by the Japanese
government.

9

AOTS Human Resource Development Scheme（2）Overseas Program
SchemeOverseas
training

Project

SummaryODA Program- AOTS collects inquiries from Japanese companies, and Japanese companies conduct training at overseas
subsidiaries.
- Effective for education of many local personnel (local staff, etc.) over a short period.
- A part of the expenses required for training may be subsidized by the Japanese government.
- Training may be conducted online.

Zero Emission
Program

Overseas ｓ
seminars

Zero Emission
Program- AOTS collects inquiries from Japanese companies, and Japanese companies, organizations, and higher
education institutions hold seminars to explain and promote Japan’s carbon neutral technologies.
- A part of the expenses required for the seminars may be subsidized by the Japanese government.

Experts
dispatchODA Program- Employees of companies in Japan (dispatching companies) in investment or partnership relationship withJapanese companies located in developing countries (dispatched companies) are dispatched as AOTS
experts for technical guidance and human resource development.
- A part of the expenses for experts dispatch may be subsidized by the Japanese government.
- Technical guidance may be conducted online from Japan.

IndustryAcademia
collaborative
programs

Zero Emission
ProgramODA Program- Courses will be established in local universities at developing countries and providing internship according
to the application of Japanese companies or overseas Japanese companies to some of these attendees asnecessary.
- Lectures and internship intended to improve the attendee’s capabilities required at Japanese companies oroverseas Japanese companies and to lead to employment at such companies.
- A part of the expenses required for lecture or internship may be subsidized by the Japanese government.
- Lecture may be applied to online guidance, and participation in internship is optional.

10

Eligible Areas, Objectives,Companies and Subsidy Rate by Scheme
Subsidy Rate

Project

Objectives

Coutryarea

schemeTechnical
training

ODA Program

Technical cooperation must
contribute to the industrial
Management
development of developing
training
nations/regions (e.g. Purposeof project is introduction of
Developing Overseas
nations/ training
novel technology with nohistory in local corporates andregionsmodel change toExperts
products/services with higher
dispatchperformance than previous
Industrymodel)
Academiacollaborative
programs

Small and
Large
Non-Profit
mediumenterprise Corporation
sized
2/3
Africa1

1/3
Key area 1/2
Africa2/3

2/3
Africa4/4

2/3
Africa1

1/3
Key area 1/2
Africa2/3

2/3
Africa4/4

2/3

2/3

2/3

2/3
Africa 1

2/3

1/3
2/3
Key area 1/2
Africa,etc. 1
Africa,etc.1
2/3

2/3

11

Eligible Areas, Objectives, Companies and Subsidy Rate by Scheme
Subsidy Rate

Project

Objectives

energy-saving effectat the local sitethrough production
processes

Develop foreign engineers to work on manufacturing
processes in the manufacturing industry.
Fields related to increasing energy consumption efficiency andgreenhouse gas reduction aimed at reducing power
consumption for production processes in factories

introducing andmaintaining energysaving equipment

Human resource development program for introducing andmaintaining energy-saving equipment and robots andautomated factories

Coutryscheme Small and
Large
area
medium-sized enterprise

Develop local human resources to deepen the understanding Countries/r
egions inon and promote R&D of industrial technologies concerning
Asia/Middl
fields designated as priorities by the Green Growth Strategy
e East *2and the Asia Energy Transition Initiative (AETI), as well as tonurture international awareness on carbon neutrality.

Zero Emission
Program

Green Growth
Strategy〇Offshore wind, solar, geothermal industries 〇Hydrogenand fuel ammonia industries〇Next-generation energy industry 〇Nuclear industry 〇Carand storage cell industries〇Semiconductor and IT industries 〇Airplane industry 〇Carbon recycling and material industries 〇Next-generation
power management industry 〇 Greenhouse gas emission
level visualization technology

Technical
training
Overseas
training
Experts
dispatch
Technical
training
Overseas
training

Non-Profit
Corporation
-

1/2

1/3

-

1/2

1/3
-

Technical
training

Invitation of
key persons

1/2

1/3

3/4

Overseas
Seminars

12

[Supplement] Leading medium-sized and small and medium-sized enterprisein ODA ProgramStart
It is an SME under the Small and Medium-sizedEnterprise Basic Act

YES

Small and mediumsized enterpriseNO
YES

No corporation with capital/invested funds of 1 billion
yen or more owns 100% of its stock, either directly or
indirectly

YES

Its capital is less than 1 billion yen

NO

Large
enterprise

NO

Large
enterprise

No corporation with capital/invested funds of 1 billion
yen or more owns 100% of its stock, either directly or
indirectly

YES
Leading mediumsized enterprise

NO

Large
enterprise13

※4 Leading medium- sized and small and medium-sized enterprises in Zero Emission ProgramStart
It is an SME under the Small and Mediumsized Enterprise Basic Act
YES

Its capital is less than 1 billion yen
NO
YES

NO
May not use

No corporation with capital/invested funds of
500 million yen or more owns 100% of its
stock, either directly or indirectly

No corporation with capital/invested funds of
1 billion yen or more owns 100% of its stock,either directly or indirectlyNO
YES

May not use

Its final (reported) taxable income at the time of filingincome tax returns over the most recent three years did
not exceed 1.5 billion yen either in any single year or as theannual average for the three years

YES
Leading small and mediumsized enterprises

NO
May not use

NO
YES

May not use

Its final (reported) taxable income at the time of filingincome tax returns over the most recent three years did
not exceed 1.5 billion yen either in any single year or as theannual average for the three years

YES
Leading medium- sized enterprises

NO
May not use

14

3. Technical Training

15

Technical Training■ Before arriving in Japan・ Selection
・ Planning・ Prior explanation
・Preparation for Japanese language
lessons* Also may be conducted partiallyonline■After returning home・Submission of a report・Transfer of knowledge andtechnology
・ Cooperation in survey* Also may be conducted partiallyonlineTechnical
Training■General orientation course(AOTS
training center in Tokyo or Osaka)・Japanese language
・Japanese culture
・Guidance about social life
※Non-attendance can be also
selected(requirements apply)■Practical training(receiving company)
・ Training on company-specifictechnologies
・Training through practice(Available up to 2/3 of the whole inprinciple)・ Up to one year from arrival in Japanto return to home country16Benefits of Technical Training
・Enables on-the-job training (OJT) with visa status of “Trainee”
・Subsidies available for costs of reception and training
・Visa can be obtained using AOTS-issued ID
・AOTS provides introductory training on Japanese language, guidance
for living in Japan, etc.
・Safe residence in Japan throughout the entire training period(overseas travel insurance coverage)
・Advising on receiving trainees

17Technical Training: Main Requirements for Applications (i)ODA Program

Zero Emission Program
production processes

Eligiblecountry/area

Developing nations/regions *1

Areas ofapplication

Technical cooperation must contribute to theindustrial development of developing
nations/regions (e.g. Purpose of project isintroduction of novel technology with nohistory in local corporates and modelchange to products/services with higher
performance than previous model)

Must include perspective of problem solving
according to the actual circumstance of thedeveloping nations/regions

energy-saving
equipment, FA

Green Growth Strategy

Countries/regions in Asia/Middle East *2
Expectation for energy-saving
effect at the local site throughproduction processes (energy
saving by line/process
improvement, and production
technology/control technology
introduction) through theimplementation of cases inmanufacturing industry
and this can be
explained/presented in aquantitative manner.

1) Introduction of highly
energy-efficient utility andproduction facilities
manufactured by Japanesecompanies; maintenancetechnologies
2) Introduction of robots
and factory automation;
maintenance technologies

Technologies concerning
the carbon neutrality of
sectors described in theGreen Growth Strategy and
AETI(including greenhouse gas
emission level visualization
technology)*1 This information is based on the DAC list by Development Assistance Committee (DAC) of Organisation for Economic Co-operation and Development(OECD). However, countries/regions not approved for cooperation under the ODA budgets of Chinese and Japanese governments are excluded.
*2 Countries and regions defined as “Asia” and “Middle East” in the Ministry of Foreign Affairs of Japan website (https://www.mofa.go.jp/mofaj/area/index.html)

18Technical Training: Main Requirements for Applications (ii)Japanesecompany(accepting
companies)

ODA Program

Zero Emission Program

Corporate entity in Japan, more than 50% capitals on Japan side

corporate entity in Japan

Capable of taking burdens of various costs in accepting trainees
Capital or business relationship with the local corporate
About 1 trainee to be accepted for 20 staff members in the Japanese company
Instructors must have at least 5 years of actual operation in the applicable technique
No contract is signed for provision of paid technical services with the local company OR the cost of training in Japan is not included in the said contract amount.

Local
companies(dispatchingcompany,
trainees)

Less than 50% investment from advanced country (excluding Japan)――

Has corporate entities in eligible countries and regions (For branches andrepresentative offices, please consult with us.
Employment contract is signed with the local company
Age of 20 to 50 years inclusive

Academic capability at tertiary level or equivalent (= graduation from vocational/junior college) as a principle, or history of employment
Management/supervision or advisor position in local site or are expected toplay these roles

Industrial engineer with a central role in adoption of carbon neutral
technologies

Not on military register
Training inJapanTechnology appropriate for training in Japan (= intended for trainees’ acquisition of knowledge/techniques that cannot be or are difficult to be acquired locally)
Technology that cannot be transferred to military purposes, such as armory and weapons
As a principle, training through practical work (practical training) must be not more than 2/3 of the entire training period
Simple operations and repetition of the same work are not acceptable

19

Technical Training: Main Requirements for Applications (ⅲ)
The required number of days for Specialized Technical Training and upper limit for number of days for theentire training period vary by type of general orientation course.
General orientation
courseCourseDuration

J13W

13 weeks

J6W

6 weeks

Duration ofSpecialized
Technical
Training

9D

Non-participation

Eligibility and requirements
Trainees who need advanced Japanese language proficiency for Specialized
Technical Training

25 days or
longerUp to 1 year

Trainees who need to acquire the minimum required level of Japanese
language proficiency for living and training in Japan
Trainees who have at least the level of Japanese language proficiency
stipulated by the Association

A9D
9 daysTotal duration oftraining

10 days or
longer10 days or
longer

The training program is designed to provide training instruction in a language

Up to 120 days other than Japanese that trainees can understandTrainees who have at least the level of Japanese language proficiency
Up to 120 days stipulated by the AOTS or the training program is designed to provide training
instruction in a language other than Japanese that trainees can understand
Depends on thetypeofgeneralTrainees who have participated in a general orientation course in the past fiveorientation
courseyears
joined in the past.

20

About 1
monthsAbout 2monthsTraining may be conducted
before after returning to homecountry (online)

Return to home country

Inspection of on-site training

Specialized Technical Training

General orientation course

Arrival in Japan

Training may be conducted
before arrival in Japan (online)

Online Japanese Lesson

Acquisition of training visa

Issuing of Guarantee Letter

Review committee

Prior inspection

Application for training

Technical Training (General + Specialized Technical Training):
Application to Return to Home Country21Technical Training: Subsidy RateODA Program

Company scale

Leading medium-sized/ small
and medium-sizedenterprises

Zero Emission Program

Large enterprise

Africa

Key area *AfricaLeading
medium-sized/
small andmedium-sizedenterprises

Largeenterprisenonprofit
corporation

Percentage ofnational subsidy

2/3

1

1/3

1/2

2/3

1/2

1/3

3/4

Company burden

1/3

0

2/3

1/2

1/3

1/2

2/3

1/4

Paid by

Paid by the Japanese company in principle

Paid by the Japanese company inprinciple* Eligible for large enterprises only, regarding cases where percentage of national subsidy can be increased from 1/3 as the normal rate to 1/2. This must meet any of the following conditions:Technical cooperation projects that are thought to have a major contribution to the industrial development of developing nations/regions (e.g. Starting new companies or new plant,
initiation of innovative new products/services)(including cases with major contribution to multiplication and reinforcement of supply chains)22Technical Training Expenses subject to a subsidy
ODA Program
Leading mediumsized/small andmedium-sizedenterprises

Company scale

Expensesforreceiving a
trainee(baseamount)7,150 yen / night (actual cost in the case of a planta remote area)

visit in a remote area)

AOTS

7,150 yen/night

7,150 yen/night

Company
facility

1,570 yen/night

1,570 yen/nightExternal
accommodation facility

Actual cost
(up to 6,280 yen/night at the maximum)(up to 6,280 yen/night at the maximum)

Arrival day

1,870 yen/day

1,870 yen/day

After that

2,750 yen/day

2,750 yen/day

Miscellaneous expenses

1,040 yen/day

1,040 yen/day

Accommodation
expenses

Meal
expensesDuringpractical
training

Practical training expenses

Incidental
training
costs

ALL

7,150 yen / night (actual cost in the case of a plant visit inDuring the generalorientation course (AOTS)

Expen
ses
duringthestayLarge enterprise

Zero Emission Program

5,190 yen/day

3,360 yen/day

Actual cost

5,190 yen/day

Travel expenses

Not covered by a subsidy(only applicable for acceptance from Africa)

Actual cost (based on the AOTS standards)

Domestic transportation expenses (partial)

Actual cost (based on the AOTS standards)

Actual cost (based on the AOTS standards)

Medical expenses/overseas travel insurance
premium

Actual cost (purchased by AOTS)

Actual cost (purchased by AOTS)

Actual cost (Implemented by AOTS)

Actual cost (Implemented by AOTS)

23

Technical Training corporate share of expenses
ODA Program

Company scale
Subsidy rate for receiving
expenses①Share of expenses forreceiving a trainee②Burdenshared for
implement
ation oftraining

Leading medium-sized/small
and medium-sized enterprises

1

Key area

Afric

Leading
mediumsized/small andmedium-sizedenterprises

1/2

2/3

1/2

Large enterprise

Africa2/3

Zero Emission Program

1/3

nonprofit
Large
enterprise corporation

1/3

3/4

Expenses that are eligible for a receiving expenses subsidy × (1 − subsidy rate)

J13W

617,000
yen/person

377,000
yen/person

798,000
yen/person

731,000
yen/person

617,000
yen/person

731,000
yen/person

798,000
yen/person

595,000
yen/person

J6W359,000
yen/person

219,000
yen/person

474,000
yen/person

420,000
yen/person

359,000
yen/person

420,000
yen/person

474,000
yen/person

343,000
yen/person

9D、A9D

167,000
yen/person

122,000
yen/person

214,000
yen/person

189,000
yen/person

167,000
yen/person

189,000
yen/person

214,000
yen/person

156,000
yen/person

nonparticipation

122,000yen/person

122,000yen/person

122,000yen/person*1*1: Among Zero Emission Programs, for the Green Growth Strategy program only: 8% of subsidized expenses with an upper limit of 122,000 yen.
◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)24

Technical Training: Sample Estimate[Calculation conditions]・Use of the emerging market development program・Six-month training for one person
・Company scale is SME
・Participants stay in a facility owned by the applicant company during the period of training
・Participation in the J6W course

Training expenses
1) Expenses for receiving a trainee(accommodation and on-site training expenses,
etc.)

Government subsidy
1,284,000 yen

Burden shared forreceiving a trainee

Burden shoulderedby the company
642,000 yen

2) Training expenses (training
course implementation andaccompanying expenses, etc.)

Government subsidy

Burden sharedfor implementing
the training

Burdenshouldered by
the company
359,000 yen

Total amount shouldered by a Japanese company: 1,001,000 yen◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)4. Management Training

26

Management Training■Before arriving in Japan・Selection
・Preparation and submission ofan advance report■After returning home・submission of report・Transfer of knowledge andtechnology
・Cooperation in Survey

Management
Training■ Management Training(AOTS
Training center)・Two-week training on a specifictheme(Production control 、Quality control 、Energy conservation etc.)■Practical training(receiving company)
・Training on company-specific technologies
・Training through practice(In principle、 Available up to 2/3 of the whole)・Up to 120 days from arrival in Japan toreturn to home country※May be conducted optionally only whenapplied for by a company on the Japanese side27

Benefits of Management Training
・ Lectures on specific themes by instructors including renowned
experts in their fields
・ Localization of management of overseas subsidiaries
・ Encouraging understanding of Japanese ways of thinking about work
・ Japanese government subsidies apply to costs of trainees’ stays inJapan etc.
・ Visa can be obtained using AOTS-issued ID
28

Management Training: Main Requirements for Application (i)Technical cooperation utilization type, emergent nations market development projects(training/expert dispatching projects)
Eligiblenations/regions

Developing nations/regions *1

Areas ofapplication(for on-sitetraining)

Technical cooperation must contribute to the industrial development of developing nations/regions (e.g.
Purpose of project is introduction of novel technology with no history in local corporates and modelchange to products/services with higher performance than previous model)

Must include perspective of problem solving according to the actual circumstance of the developing
nations/regions*1 This information is based on the DAC list by Development Assistance Committee (DAC) of Organisation for Economic Co-operation andDevelopment (OECD). However, countries/regions not approved for cooperation under the ODA budgets of Chinese and Japanese governments
are excluded.
*2 Management training is not conducted for Human Resource Development Program towards Zero Emission in Asian Countries/Regions.

29

Management Training: Main Requirements for Application (ii)Technical cooperation utilization type, emergent nations market development projects (training/expert dispatching projects)
Japanese company(accepting companies)

Corporate entity in Japan, more than 50% capitals on Japan side
Capable of taking burdens of various costs in accepting trainees
Capital or business relationship with the local corporate
About 1 trainee to be accepted for 20 staff members in the Japanese company
Instructors must have at least 5 years of actual operation in the applicable technique
No contract is signed for provision of paid technical services with the local company
OR the cost of training in Japan is not included in the said contract amount.

Local companies(dispatching company,
trainees)

Less than 50% investment from advanced country (excluding Japan)
Able to receive lectures, conduct debate and presentations, and prepare reports in the language of training
Meets the separate qualifications for each course (number of years of experience, basic knowledge, etc. *)Not students
Not on military register

Training in Japan(only for on-sitetraining)

Technology appropriate for training in Japan (= intended for trainees’ acquisition of knowledge/techniques that cannot be or are difficult to beacquired locally)
Technology that cannot be transferred to military purposes, such as armory and weapons
As a principle, training through practical work (practical training) must be not more than 2/3 of the entire training period
Simple operations and repetition of the same work are not acceptable* Examples: Management and executives in companies; age of 20 year or over with academic capability at tertiary level or equivalent30

About 1.5
monthsAbout 1.5
monthsReturn to home country

Inspection of Specialized
Technical Training

Specialized TechnicalTraining(optional)

Management training

Arrival in Japan

Acquisition of training visa

Issuing of Guarantee Letter

Review committee

Prior inspection

Application for training

Management Training: Application to Return to Home Country

31

Management Training: Subsidy RateODA Program

Company scale

Leading medium-sized/
small and medium-sizedenterprises

Large enterprise

Africa

Key area *AfricaPercentage of national
subsidy

2/3

1

1/3

1/2

2/3

Company burden

1/3

0

2/3

1/2

1/3

Paid by

Paid by the Japanese company in principle* Eligible for large enterprises only, regarding cases where percentage of national subsidy can be increased from 1/3 as the normal rate to 1/2. This
must meet any of the following conditions:-Technical cooperation projects that are thought to have a major contribution to the industrial development of developing nations/regions (e.g.
Starting new companies or new plant, initiation of innovative new products/services)(including cases with major contribution to multiplication and reinforcement of supply chains)◆We are asking for your cooperation in separate payment of expenses related to the operation of the AOTS
organization (management contribution.)32

Management Training: Expenses for Subsidy
ODA Program

Leading medium-sized/ small andmedium-sized enterprises

Company scale
During general training (AOTS)
Accommodati
on expense
Expensesduring stay
Acceptancecost(standard
expense)FoodexpensesDuring on-sitetraining

7,150 yen/night (actual cost for remote plant inspection)

AOTS

7,150 yen/night

Company facility

1,570 yen/nightExternal
accommodation

Actual cost (however, maximum is 6,280 yen/night)

Day of arrival in Japan

1,870 yen/day

Subsequent period

2,750 yen/day

Miscellaneous expenses
On-site training expense

Training
contribution

Large enterprise

1,040 yen/day
5,190 yen/day

3,360 yen/day

Travel expenses

Not subsidized (only applicable for acceptance from Africa)

Expenses for transfer within Japan (partial)

Actual cost (according to AOTS standard)

Medical care expense, overseas travel insurance cost

Actual cost (covered through AOTS)Management training

Actual cost (Implemented by AOTS)

Actual cost (Implemented by
AOTS)

33

Management Training corporate share of expenses

ODA Program

Company scale

Leading medium-sized/small
and medium-sizedenterprises

Large enterprise

AfricaSubsidy rate for receiving
expenses①
Share of expenses for receiving a
trainee②
Burden shared for implementationof training

2/3

1

1/3

Priority
projects

Africa1/2

2/3

Expenses that are eligible for a receiving expenses subsidy × (1 −subsidy rate)
194,000円/名 148,000円/名 254,000円/名 223,000円/名 194,000円/名34

Management Training: Sample Estimate[Calculation conditions]・Use of the emerging market development program
・Two-week management training for one person
・Company scale is SME
・Option of 30-day on-site training available
・Participants stay in a facility owned by the applicant company during the period of training

Training expenses
1) Expenses for receiving a trainee (accommodationand on-site training expenses, etc.)

Government subsidy
317,000 yen

Burden shared forreceiving a trainee
Burden shoulderedby the company
158,000 yen

2) Training expenses (training
course implementation andaccompanying expenses, etc.)

Government subsidy

Burden sharedfor implementing
the training

Burdenshouldered by
the company
194,000 yen

Total amount shouldered by a Japanese company: 352,000 yen◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)35

5. Invitation of Key Persons

36

Invitation of Key Persons■ Before arriving in Japan・ Selection
・ Planning・ Prior explanation■ Before arriving in Japan (receiving company)• Program creation• Coordination with relevant organizations such asones being visited• Assistance with preparations for coming to Japansuch as applying for and obtaining visas• Arrangement of travel and accommodation logistics

Invitation of
key persons■ Holding the program (receiving
company)• Explanation of technologies, etc.
• Observation of demonstration sites,etc.
• About one week

■After returning home
・ Submission of a report・settlement
・Cooperation in Survey

37

Invitation of Key Persons: Main Requirements for Application
Technologies concerning the carbon neutrality of sectors described in the Green Growth Strategy* and AETI
Targeted Fields andObjectives* Main eligible fields:〇Offshore wind, solar, geothermal industries 〇Hydrogen and fuel ammonia industries〇Next-generation energy industry 〇Nuclear industry 〇Car and storage cell industries〇Semiconductor and IT industries 〇Airplane industry 〇Carbon recycling and material industries〇Next-generation power management industry 〇Greenhouse gas emission level visualization technology

Countries/regions in Asia/Middle East
corporate entity in Japan
Japanese company
No contract is signed for provision of paid technical services with the local company(accepting companies)
OR the cost of training in Japan is not included in the said contract amount.
Eligible country/area

Age of 20 to 65 years inclusive Good mental and physical healthNationality, residence, and work site are located in the applicable country/region
Local companies(dispatching company,
Academic capability at tertiary level or equivalent (= graduation from vocational/junior college) as a principle, or history ofparticipants)
employment
Working for a company or organization such as an overseas subsidiary or partner or a potential partner that can expand
future business opportunities
Not on military register
Large enterprise 1/3
Schools and non-profit
Percentage of national Leading medium-sized/small and medium-sized enterprises 1/2
corporations
3/4
subsidy
Payment by thecompany

Payment by the company: The accepting company is asked to cover subsidized expenses × (1 − subsidy rate) and 8% of
the total subsidized expenses as an invitation program management contribution

38

Invitation of Key Persons: Eligible Expenses
1. Eligible expenses(1) Travel expenses(2) Expenses during the stay (accommodation, food, miscellaneous)(3) International travel insurance(4) Honorarium for lecturer(5) Honorarium for interpreter(6) Travel expenses for lecturers, interpreters, and others involved(7) Expenses for Plant visit in Japan(8) Expenses for education materials(9) Expenses for equipment procurement and organization of environment(10) Expenses for expendable supplies(11) Facility lease expenses

39

Invitation of Key Persons: Eligible Expenses
2. Unit price for expenses during stay
Accommodation expenses among expenses
during stay (per day)Includes tax and service charges

Position of participant

Private company

Special arrangements
neededPresident
Vice President
Director
etc.

Vice President
and higher(Chairperson,
President,
Representative
Director,
Vice President)
Director
etc.

Other

AirfarePubliccorporation ororganization

GeneralGeneral Manager Manager,
Division Manager Division Director, Other
Division
Other
Manager, Other

University

Using external
accommodation facilities
Area A(Upper limit)

President(If they are
deemed a
director level orBusiness classhigher, forexample loaned
from the central
government) etc.

Economy classArea B(Upper limit)

Using atraining center(fixed rate)

Food and miscellaneous expenses among
expenses during stay (per day)Using
external
facilities(fixed rate)

Total
4,590 yen
26,180 yen

21,900 yen

6,920 yen

・Breakfast
1,020 yen・Lunch1,530 yen

19,660 yen

16,400 yen

6,920 yen・Dinner
2,040 yen

Using atraining
center(fixed rate)

Miscellaneous
expenses(fixed amount)

Total
2,750 yen
・Breakfast
660 yen・Lunch880 yen

1,040 yen・Dinner
1,210 yen40

6. Overseas Training

41

About Overseas Training■Before dispatch■Overseas Training(Local side company)
・Lectures and practical exercises based on
the training plan、practical training
・In principle、the period between 2 and 30
days※Also may be conducted online※For third-country type, focusing on on-the-job
training (OJT), up to up to 120 days

Overseas
Training

・Appointment of a lecturer
・Planning of a training
program・Preparation for
implementation of training■After returning home
・ Submission of a report・settlement
・Cooperation in Survey

42Benefits of Overseas Training
・ Japanese government subsidies apply to costs of instructors’ stays
overseas etc.
・ Short-term intensive training can be conducted overseas
・ Lectures may include practical exercises and practical training
・ Subsidies are relatively high for online training
・ Makes it possible to develop large numbers of human resources atonce
43Overseas Training: Main Requirements for Applications (i)Zero Emission Program
ODA Program

normal type / third-country type /third-country type(OJT)

production processes

energy-saving equipment,FA

normal typeEligiblecountry/area

Developing nations/regions *1

Areas ofapplication

Expectation for energy-saving effectat the local site through production • Introduction of highly energyTraining must be conducted for transfer processes (energy saving by
efficient utility and productionof technology unique to Japaneseline/process improvement, andfacilities manufactured by
Japanese companies;
companies to promote the development production technology/controlof human resources at the local sites
technology introduction) through the maintenance technologies• Introduction of robots andrequired for business development in
implementation of cases infactory automation; maintenancedeveloping nations
manufacturing industry
and this can be explained/presented technologies
in a quantitative manner.

Countries/regions in Asia/Middle East *2*1 This information is based on the DAC list by Development Assistance Committee (DAC) of Organisation for Economic Co-operation and Development(OECD). However, countries/regions not approved for cooperation under the ODA budgets of Chinese and Japanese governments are excluded.
*2 Countries and regions defined as “Asia” and “Middle East” in the Ministry of Foreign Affairs of Japan website (https://www.mofa.go.jp/mofaj/area/index.html)

44

Overseas Training: Main Requirements for Applications (ii)
Applicantcompany(cooperating
institution)

ODA Program

Zero Emission Program

Corporate entity in Japan, more than 50% capitals on Japan side.
Also, local Japanese corporate with more than 50% investment
from these companies/organizations

corporate entity in Japan

Capable of taking burdens of various costs in accepting trainees
Company/organization in charge of preparing/implementing training (overseas cooperating institutions) are located locally *1
No contract is signed for provision of paid technical services with the local company OR the cost of training in Japan is not includedin the said contract amount.

Local
company(overseascooperating
institution,
trainee)Less than 50% investment from advanced country (excluding
Japan)―

Nationality, residence, and work site are located in the applicable country/region
Affiliated with company/organization (including potential future business partners)
Aged 18 to 60 years inclusive as a principle
Have language capability and history sufficient for the understanding the details of training
Not on military register*1Operations conducted by overseas cooperating institution: Recruitment of trainees, cooperation in selection, preparation of texts and teachingmaterials, arrangement, and general management/operation for training as local office, etc.

45

Overseas Training: Main Requirements for Applications (ii)
ODA Program

On-sitetraining

Zero Emission Program

normal type / third-country
type

third-country type(OJT)

Training period is 2 to 30 days
consecutive (inclusive) as aprinciple (may be not consecutive
for online training) *2

Training period is 5 to 120 days
consecutive (inclusive) as aprinciple

Training period is 2 to 30 days consecutive (inclusive) as aprinciple

Number of trainees is 10 to 50
inclusive as a principle(5 to 50 inclusive for leading
medium-sized and small andmedium-sized Japaneseenterprise)※For African projects, there is arelaxation of requirements

Number of trainees is at least one.
General upper limit is acceptanceof around one trainee for every 20
full-time employees.

Number of trainees is 5 to 50 inclusive as a principle

Technology that cannot be transferred to military purposes, such as armory and weapons
Up to 2 lecturers each from the country of training and from Japan or outside country of training are subsidized *3
Lecturers must be 69 years old or younger at the commencement of training (age not considered for online) with at least 5 years ofexperiences in the actual operation in the area of training
Training at a third country or online training may be conducted as necessary*2 First day to last day of training is maximum 30 calendar days,In the case of online Technical cooperation utilization type, emergent nations market development projects , the actual training period
may exceed 30 calendar days, as long as the actual training period is 20 days or less.
*3 For lecturers from countries outside Japan, affiliation are limited to relationship to the applicant company in capital/technical collaboration or business activities as agents.
For training conducted by local lecturers only, the staff/employee affiliated with the company of the local lecturer are not able to participate.

46

1.5 months
1.5 months

Submission of report/settlement

Completion of training(returning to japan)

Departure from Japan/commencementof training

Preparation for implementationof overseas training

Notice of examination approval

Screening committee

Submission of application form

Confirmation of application content

Application for request of overseas
training implementation

Overseas TrainingvApplication to returning home

Also may be conducted online

47

Overseas Training: Subsidy RateODA Program

Company scale

Leading medium-sized/
small and medium-sizedenterprises

Large enterprise

Zero Emission Program
Leading medium-sized/
small and medium-sizedenterprises

Large enterprise

Percentage ofnational subsidy

2/3

1/2

1/3

Company burden

1/3

1/2

2/3

Paid by

Applicant company (cooperating institution)

Applicant company (cooperating institution)

・In addition to the burden of payment above, applicant company (cooperation institution) will be asked to separately
pay 10% of the total subsidized expenses as overseas training project management contribution.
◆We are asking for your cooperation in separate payment of expenses related to the operation of the AOTS
organization (management contribution.)48

Overseas Training principal expenses subject to a subsidy
Subsidized expense①Honorarium for lecturer ②Honorarium for Interpreter③Travel costs for lecturers, interpreters（Travel expense, Daily allowance , Accommodation expense) ④Plant visit costs⑤Training facility leasing costs ⑥Training material costs⑦Costs for equipment procurement and organization of environment, ⑧Document/device transportation costs,⑨Costs for support of remote guidance instruction （only for On-line training）,⑩Trainee-related costs（Travel expense, Daily allowance , Accommodation expense）⑪Local management-related costs* As to the training program of third-country type, Honorarium for local lecturer are not subsidized.

Unit Price

Lecturers whose workplaces are
Honorarium for lecturer

in Japan or other developed countries
Lecturers whose workplaces are
in developing countries

Travel expenses for

Designatedlecturers, interpreters

cities *1

Daily allowance
Accommodation
expenseTravel expense

7,900 yen/h
6,000 yen/hArea A *2

Area B *3

Area C *4

6,200 yen

5,200 yen

4,200 yen

3,800 yen

19,300 yen

16,100 yen

12,900 yen

11,600 yen

discount economy class49

Overseas Training: Main Expenses for Subsidy (ii)Category of overseas training sites

Subsidized expense

Designated cities *1

Area B *3

Area C *4

Actual cost
(discount economy class)Travel expense
Overseas trainees

Area A *2

Daily allowance(upper limit)

6,200 yen/day

5,200 yen/day

4,200 yen/day

3,800 yen/day

Accommodation
expense (upper limit)

19,300 yen/night

16,100 yen/night

12,900 yen/night

11,600 yen/night*1 Singapore, Los Angeles, New York, San Francisco, Washington, Paris, Moscow, Geneve, London, Abu Dhabi, Jeddah, Riyadh, Kuwait, and Abidjan*2 Following regions excluding the designated cities(1) North America: North American continent (excluding Mexico and southward regions), Greenland, Hawaii Islands, Bermuda Islands, and Guam
(2) Europe: Europe continent (excluding the countries listed as Area A), Iceland, Ireland, Great Britain, Malta, and Cyprus(3) Middle and Near East: Arabian Peninsula, Afghanistan, Israel, Iraq, Iran, Kuwait, Jordan, Syria, Lebanon, and Turkey*3 Following regions:(1) Asia: Thailand, Malaysia, Cambodia, Myanmar, Vietnam, Laos, Indonesia, East Timor, Brunei, the Philippines, Hong Kong, South Korea(2) Oceania: Australia, New Zealand, Polynesian/Micronesian/Melanesian nations(3) Europe: Albania, Azerbaijan, Armenia, Ukraine, Uzbekistan, Estonia, Kazakhstan, Kyrgyzstan, Georgia, Croatia, Slovenia, Tajikistan,
Turkmenistan, Belarus, Bosnia and Herzegovina, Macedonia, Moldova, Serbia, Montenegro, Latvia, Lithuania, Russia, Czech Republic, Slovakia,
Hungary, Bulgaria, Poland, and Romania*4 Nations/regions other than those listed as designated cities, Area A, and Area B (China, Taiwan, Macau, Mongolia, North Korea, South Asia, South andCentral America, and African Nations)♦Other expenses may be eligible for subsidy, please contact us for details.

50

Overseas Training (Face-to-Face): Sample Estimate[Calculation conditions]・Use of the emerging market development program
・One local interpreter ・Training in Thailand
・Three-day training (six hours/day)・Lecturer whose workplaces is in Japan or other developed countries
・Ten trainees

Training expenses
1) Overseas training expenses (training
implementation expense and renumeration to be
paid to the lecturer, etc.)

Government subsidy
1,000,000 yen

Burden shared for
implementing theoverseas training
Burden shoulderedby the company
500,000 yen

2) Accompanying expenses(program management expense,etc.)

Government subsidy

Burden shared
for managing
the overseas
training program

Burdenshouldered by
the company
150,000 yen

Total amount shouldered by a Japanese company: 650,000 yen◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)51

Online Overseas Training: Example of Utilization

LMS
Combination- 360° camera is used to explain operations and control methods
in Japanese model plant by live streaming. Local plant is filmedby 360° camera and guidance on process improvement isprovided by checking the images.
- Movie of metal processing in Japan taken with 360° camera isviewed on HMD (head mount display) and have the local worker
perform the operation. This footage is checked on HMD in Japanand guidance is provided.

- Distribution of lecture materials and documents via LMS(learning management system)- Provision of lecture movies via LMS (live and on demand)- Management of attendance and study progress on LMS- Provision of review test on LMS to check the correlation
between the state of review test completion (results) and the
proficiency level of technique being trained

360° camera/HMD

52

7. Overseas Seminars

53

About Overseas Seminars■Before dispatch

Overseas
Seminars■Overseas Seminars
Seminars aimed at helping to explain andpromote the pioneering carbon neutral
technologies of Japanese companies• From at least two hours a day

・Appointment of a lecturer
・Planning of a training
program・Preparation for
implementation of training■After returning home・Submission of a report・settlement
・Cooperation in Survey* Can also be held online.

54

Overseas Seminar: Main Requirements for Application
Eligible country/area

Seminars to deepen understanding of the activities of Japanese companies conducting research anddevelopment on industrial technologies (new and advanced technologies) concerning fields designated aspriorities by the Green Growth Strategy and the Asia Energy Transition Initiative (AETI) with the aim of real-world
application, to promote new and advanced technologies, and to increase international awareness about carbon
neutrality (including greenhouse gas emission level visualization technology)

Eligible country/area

Countries/regions in Asia/Middle East
corporate entity in Japan

Applicant company(cooperating institution)

Capable of taking burdens of various costs
If necessary, can secure the aid of a local company/organization in charge of preparing/implementing the seminar(overseas cooperating institutions)
No contract is signed for provision of paid technical services with the local company OR the cost of training inJapan is not included in the said contract amount.
From at least two hours a day

seminars

Percentage of national
subsidy
Payment by thecompany

Technology that cannot be transferred to military purposes, such as armory and weapons
Up to 2 lecturers each from the country of holding seminars and from Japan or outside country of seminers are
subsidized
Lecturers must be 69 years old or younger at the commencement of seminars with at least 5 years ofexperiences in the actual operation in the area of seminars
Subsidy rate: Leading medium-sized/ small and medium-sized enterprises 1/2
Large enterprise 1/3
Schools and non-profit corporations 3/4
Payment by the company: The applicant company (cooperating institution) is asked to cover subsidized expenses
× (1 − subsidy rate) and 8% of total subsidized expenses as a seminar project management contribution.

Subsidized expenses and the procedure from application to returning home are the same as for overseas training.

55

8. Experts Dispatch56

About Experts Dispatch■Before dispatch

Experts
Dispatch■ Experts Dispatch(Local side company )・Technical guidance based on the guidance plan・(In the case of emerging country
program) additional guidance・one month at the minimum and 12 months at the
maximum※Also may be conducted online

・ Appointment of an expert
・Planning of guidance・Pre-dispatch orientation
・Conclusion of a contract
・Enrollment in industrial accident
insurance

・Acquisition of a working visa
■After returning home・Debriefing session after
returning home・Cooperation in Survey

57

Benefits of Experts Dispatch
・ Subsidies apply to travel costs, costs of stay overseas etc.
・ AOTS provides a risk-management structure for experts
・ Pre-dispatch orientation includes lectures on risk
management, health management, etc.
・ Mutual confirmation of the guidance content and clarificationof issues and goals can be conducted during the related
procedures・ Through management of achievement of goals using monthly
reports
58

Experts Dispatch : Main Requirements for Applications (i)ODA Program

Zero Emission Program

Eligiblecountry/area

Developing nations/regions *1

Countries/regions in Asia/Middle East *2

Areas ofapplication

Technical cooperation must contribute to the industrial
development of developing nations/regions (e.g. Purpose of
project is introduction of novel technology with no history inlocal corporates and model change to products/services withhigher performance than previous model)

Expectation for energy-saving effect at the local site throughproduction processes (energy saving by line/process
improvement, and production technology/control technology
introduction) through the implementation of cases inmanufacturing industry and this can be explained/presented in aquantitative manner.

Must include perspective of problem solving according to theactual circumstance of the developing nations/regions*1 This information is based on the DAC list by Development Assistance Committee (DAC) of Organisation for Economic Co-operation and Development(OECD). However, countries/regions not approved for cooperation under the ODA budgets of Chinese and Japanese governments are excluded.
*2 Countries and regions defined as “Asia” and “Middle East” in the Ministry of Foreign Affairs of Japan website (https://www.mofa.go.jp/mofaj/area/index.html)

59

Experts Dispatch: Main Requirements for Applications (ii)Japanesecompany(dispatchingcompanyODA Program

Zero Emission Program

Corporate entity in Japan, more than 50% capitals on Japan side

corporate entity in Japan

Experts must meet the following requirements:(i) Age of 25 to 69 years inclusive (no upper limit for online)(ii) Must have address in Japan and have lived in Japan for at least 10 years(iii) At least 5 years of experience in operations within Japan in the area of guidance(iv) Directly employed by Japanese company (dispatching company) (advisory contract and service contract are not acceptable)(v) Capability in foreign languages (local language, English, etc.) necessary for technical guidance (guidance may be provided via an interpreter, however
only online guidance is subsidized)
Capital or business relationship with the local corporate

Local
companies )(accepting
companies)

Less than 50% investment from advanced country (excluding Japan)―

Capable of taking burdens of various costs in accepting trainees
Availability of sites and machines/facilities for technical guidance
Staff members subject to guidance are being employed

Guidance inlocal site

If the contract is signed for provision of paid technical services with the local company, no overlapping with guidance is allowed.
Concentrating on local technical guidance (operations other than technical guidance are not allowed)
Period of dispatch is 1 to 12 months inclusive for each expert (same for online)
Additional guidance * also conducted (additional guidance not requiredfor online)―* (i) If investment of the Japanese company to the local company is 50% to less than 100%, technical guidance, intern acceptance, at local companies with less than 50%
Japanese investment suppliers/delivery destination or at vocational schools and colleges must consist of 1/8 of the entire number of days(ii) If the investment by Japanese company is 100%, additional guidance similar to that described above must consist of 1/4 of the entire number of days of guidance(ⅲ) In the case of implementation in Africa, it is possible to waive the additional guidance depending on the circumstances, please contact us.

60

1.5 months
1.5 months

Debriefing session after returning home

Completion of guidance, returning home

Guidance(dispatch guidance)

Departure from Japan, posting tocountry of dispatch

Meetings prior to commencing
guidance

Conclusion of contract

Orientation, pre-dispatch training

Notice of dispatch approval

Screening committee

Submission of application form

Inquiry
Experts Dispatch: From Application through Returning Home

Also may be conducted online
61

Experts Dispatch: Subsidy Rate●ODA Program
Dispatching company is a Japanese company(with Japanese investment)

Company scale

Leading mediumsized/ small andmedium-sizedenterprises

Largeenterprise

Key area *1

Dispatching company is a local company(100% local capital) ※3
Country/Regionof dispatchingcompany

Developing nations

Least Developed
Countries Or Africa

2/3

4/4

1/3

-

Percentage ofnational subsidy

2/3

1/3

1/2

Percentage ofnational subsidy

Company burden *2

1/3

2/3

1/2

Company burden*2*1 Eligible for large enterprises only, regarding cases where percentage of national subsidy can be increased from 1/3 as the normal rate to 1/2. This must meet any of the following conditions:(i) Technical cooperation projects that are thought to have a major contribution to the industrial development of developing nations/regions (e.g. Starting new companies or new plant, initiation of
innovative new products/services)(including cases with major contribution to multiplication and reinforcement of supply chains)(ii) Projects with African countries/regions as overseas destination*2 In principle Company burden is to be paid by Japanese companies. If it is to be paid by the local company, MOU must be signed between Japanese company and the Local company.
*3 The scale of the company can be any size.

●Zero Emission Program
Japanese company
scale

Small and medium-sizedenterprises

Leading medium-sizedenterprises

Percentage of national
subsidy

1/2

1/3

Company burden *2

1/2

2/3

- In addition to the burden of payment above, applicant
company (cooperation institution) will be asked to separately
pay 10% of the total subsidized expenses as overseas training
project management contribution.
◆We are asking for your cooperation in separate paymentof expenses related to the operation of the AOTS
organization (management contribution.)

62

Experts Dispatch expenses subject to a subsidy
ODA Program / Zero Emission Program

No. 1

Expert rating

No. 3-1

No. 2

No. 3-2

Academic career

University
graduate

Junior college
graduate

High school
graduate

University
graduate

Junior college
graduate

High school
graduate

University
graduate

Juniorcollege
graduate

High school
graduate

University
graduate

Junior college
graduate

High school
graduate

Work history for teaching

30 yearsor more34 yearsor more38 yearsor more18 yearsor more22 yearsor more30 yearsor more10 yearsor more14 yearsor more22 yearsor more

<10
years

<14
years

<22
years

AirfareActual cost (discounted business class;

Actual cost (as a principle, discounted

Actual cost (as a principle, discounted

Actual cost (as a principle, discounted

payment in kind)economy class; payment in kind)economy class; payment in kind)economy class; payment in kind)

Visa fees

Actual cost (the minimum required visa

Actual cost (the minimum required visa

Actual cost (the minimum required visa

Actual cost (the minimum required visa

according to the dispatch period)

according to the dispatch period)

according to the dispatch period)

according to the dispatch period)

Vaccination fees

Actual cost (up to 100,000 yen at theActual cost (up to 100,000 yen at theActual cost (up to 100,000 yen at theActual cost (up to 100,000 yen at the

maximum)

maximum)

maximum)

maximum)

5,000 yen/day

5,000 yen/day

4,200 yen/day

4,200 yen/day

Accommodati
on expenses

15,100 yen/night

15,100 yen/night

12,900 yen/night

12,900 yen/night

1 to 3 months

94,910 yen/time

85,090 yen/time

75,270 yen/time

75,270 yen/time

3 to 10 months

111,650 yen/time

100,100 yen/time

94,330 yen/time

94,330 yen/timeOverseas travel
insurance premium

Actual cost (purchased by AOTS; payment in

Actual cost (purchased by AOTS; payment in

Actual cost (purchased by AOTS; payment in

kind)

kind)

kind)

Actual cost (purchased by AOTS; payment in kind)Technical cooperation
expenses※2

6,000 yen/day

6,000 yen/day

6,000 yen/day

Expenses during
the stay※1

Daily
allowance

Preparatio
n fee

)

6,000 yen/day※1 It varies depending on the region (the above chart shows standards in Thailand, Vietnam, Indonesia, Philippines, etc.); The base amount gradually decreases according to the dispatch period (31 to 60
days: 90%, 61 days or more: 80%).

※2 To be paid to a dispatching company as considerations to technologies and expertise held by the dispatching company as well as cooperation for the expert dispatch program.

※3 Other safety costs are also eligible for subsidy, please contact us for details.

63

Experts Dispatch: Sample Estimate (SME)[Calculation conditions]・Use of the emerging market development program
・One second-grade expert ・Company scale is SME
・Six-month instructions
・Dispatch to an ASEAN country
2) Accompanying expenses(program management expense,
etc.)

1) Expert dispatch expenses

Government subsidy

Burden shared for
dispatching an expert

Government subsidy

Burden sharedfor
implementing
the expert
dispatch

3,000,000 yen
Burden shouldered by
the company in Japan
1,500,000 yen

Burdenshouldered by
the company inJapan
450,000 yen◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)64

Experts Dispatch: Contract, Payment Flow
Payment Flow

Contractfour-party Contract（ Japanese original, English supplementary ）Burden shared for implementing
the expert dispatch

AOTS

AOTS
Four-party
contract(Japanese)

Japanesecompany

Burden shared for
dispatching an expert

Japanesecompany
Preparation fee, Expenses
during the stayPreparation fee, Expenses
during the stayIn-kind (airline tickets, insurance, etc.)

In-kind(airline tickets, insurance, etc.)

Technical cooperation expenses

AOTS ⇔ Japanese company
ExpertLocal
company※ The contract is electronic contracting
via the DocuSign system

ExpertPayment month
July : Dispatch fee from April to June
October: July-September dispatch fee
January: Dispatch fee from October to December
March: Dispatch fee from January to March（ Paid at the end of the month in principle ）Japanese company⇒ExpertThe Japanese company should
provide the standard amountto the expert monthly inadvance.

AOTS will offset the payment from AOTS to theJapanese company and the payment from theJapanese company to AOTS for reimbursement.
If a MOU is signed, it is possible to have the local company pay its share of thecost, but AOTS will only settle with the Japanese company.

65

9. Industry-Academia
collaborative programs66

Industry-Academia collaborative programs Project objectives and overview
Objectives

ODA Program

Industry-Academia collaborative programs on subjects such as advanced technical fields will be organized by Japanese companies and/or local Japan-affiliated companies
at higher educational institutions in developing countries or in Japan with the aim of helping local students or international students from developing countries to acquire
knowledge and skills needed by the companies and encouraging them to seek their employment at the companies. The purpose of the programs is to facilitate businessactivities and to deepen cooperation between Japan and the relevant countries.

Project overview
・Courses: Lectures, exercises, workshops, tours, etc.
・Internships: Work experience with cooperating companies and organizations in Japan or locally* Internships are optional
Japanese/Japan-affiliatedcompanies

Universities etc.

Project diagram

Outside experts

University
lecturers

CoursesIndustryAcademia
collaborativ
e programs(Lectures, exercises, etc.)＋

Employees

Internships(Optional)
Instruction

Instruction

Students

Subsidy provided
for 2/3 of subject
costs

All/some

Onlineguidance is
also
acceptable.

Students

Learning advanced skills/promoting understanding of Japanese companies
Graduation
Employment

Employees
Utilization of advanced
skills67

Benefits of Industry-Academia collaborative programs
・Makes it possible to secure outstanding human resources(advanced human resources)
・Reduces the burden of lecture costs
・Strengthens network with universities through implementation
・Development of corporate staff (instructor side) through teaching
students
・Contributes to development of local industrial human resources
68Industry-Academia collaborative programs main requirements for application ①
Applicant companies(Japanese or local Japan-affiliated companies)• Companies and organizations with corporate status in Japan (with more than 50% Japanese ownership), or local Japan-affiliated corporations inwhich such companies and organizations have invested more than 50% of equity or representative offices of such companies and organizations• Those with plans to hire students from local universities etc. in developing countries that are eligible for Industry-Academia collaborative programs• Those with the abilities to implement and manage courses and internships and to pay associated costs• Those able to arrange companies and organizations to assist with preparation and implementation of Industry-Academia collaborative programs in
the countries and regions where they are conducted, as necessary

Courses and internships at local universities (Industry-Academia collaborative program universities)
Courses• Lectures, seminars, exercises, practical training and experiments, research, etc. at subject universities etc.
• Rough target for total course hours: 450 minutes or longer (ex.: 90 minutes x 5 sessions)• Number of students: 5 or more
* Content must concern advanced technical fields directly related to company activities* Must include content to encourage promotion of employment with Japanese or local Japan-affiliated firms
Note: Online remote courses also are eligible
Internships (optional)• Work experience and/or practical experience at the applicant company or its affiliates, for all or some of the students attending courses

69Industry-Academia collaborative programs main requirements for application ②
Course content
Course content will include the following subjects, to contribute to learning and improving abilities in the advanced knowledge and technologies thatJapanese and Japan-affiliated companies demand when hiring human resources overseas and lead to employment of students at Japanese andJapan-affiliated companies:
1.Key technical fields etc. directly related to company activities(Ex.) Automation, AI, IoT, robotics, information security, big-data processing, next-generation automotive technologies, mechatronics, carbon
recycling, clean energy, optics/quantum technology, biotechnology, nanotechnology/materials, etc.
2. Contents related to recruitment for businesses that contribute to technology transfer that contributes to industrial development in developing
countries and regions* Please consult with us regarding specific subject fields etc.
• In addition to 1. or 2. above, the program includes content to encourage employment with Japanese and Japan-affiliated companies(Ex.) Introductions to companies and products, advantages of employment with Japanese and Japan-affiliated companies (career development,
advantages in treatment), language skills for communication after employment

Schools and institutions where courses are held
• Schools and other educational institutions in developing countries or in Japan that are providing education* on above mentioned technical fields tostudents from developing countries.
* This may be education in basic or peripheral fields related to the content of the courses to be provided as Industry-Academia collaborative
programs.
• Schools and other educational institutions that have established and operate programs awarding degrees of the level of Associate Degree orFoundation Degree, or higher• Schools and other educational institutions that graduate human resources who can be expected to play active role at Japanese companies or local
Japan-affiliated companies* Multiple specific local universities and other institutions may be identified as eligible for setting up courses.

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Also may be conducted online
Start of Industry-Academia
collaborative program

Selection and finalization of students

Preparations for dispatch of instructors
Finalization of implementation schedule,
recruitment of students
Sending approval notification

Screening committee

Submittal of application form for
implementation

Consultation and confirmation
with AOTS

Recruitment of implementing
companies begins

Couse
implementat
ion

Arrangement ofinternship schedule andparticipating students

Internship
implemen-tation(Optional)

Completion report, claim for settlement
payment

Completion of Industry-Academia
collaborative program

Industry-Academia collaborative programs: from start of recruitment through completion

 Two to five months are required from the date ofsubmitting the application until the lectures are conducted.

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Industry-Academia collaborative programs Subsidy Rates
Technical cooperation/emerging market development projects(training, dispatch of experts)
Japanese companies
Applicant company

Leading medium-sized and small
and medium-sized enterprises

General companies

Local Japan-affiliatedcompanies*1

Subsidy rate fromJapanese government
subsidy

2/3

Corporate cost burden

1/3

Bearers

Applicant company (Japanese or local Japan-affiliated company)• In addition to the cost burden above, the applicant company (Japanese or local Japan-affiliated company) also will cover
10% of the total amount of costs eligible for assistance separately, as its share of program management costs.
※We ask for your cooperation for expenses incurred in the operation of AOTS organization separately.

72

Structures of Industry-Academia collaborative programs and implementation expenses
Point 1: Industry-Academia collaborative programs may be implemented through a combination of lectures and internships (not required).
Point 2: Lectures may be taught by local instructors or foreign instructors (residing in Japan or other countries), or a combination of both.
They also may be taught online without going to the university or other institution.
Point 3: Internships may be conducted locally, in Japan, in other countries, or in combinations of the three. They also may be conducted online aslong as they can provide work experience.
Point 4: Materials and equipment needed for course instruction that are lacking at the university or other institution may be purchased (up to a
maximum limit).
Point 5: The scope eligible for subsidy has been expanded to include costs related to preparation for an implementation of online instruction.
Expenses for Implementation of IndustryAcademia Collaborative Programs

Intern travel costs, interpretation costs, remoteteaching-material costs, costs of purchase,environmental preparations, etc. for remote
lectures, internship implementation costs

Subcontracting Expenses

Internship

Honorarium for Cooperation to
the school establishing thecourseInternship implementation expenses

Expenses for
Devices andEquipment

Support for adoption of
remote instruction

Lectures

Honoraria to lead instructor, instructor technical costs,
instructor travel costs, interpretation costs, teachingmaterial costs (including remote teaching material
costs), rent on facilities etc., costs of purchase,environmental preparations, etc. for remote lectures,lecture implementation costs

Industry-Academia collaborative
program operation,
management, and travel
expenses

Lecture implementation expenses

73Base Amounts of Main Costs Eligible for Subsidies for IndustryAcademia Collaborative Programs
Instructor
category

Position with affiliated institution or position authorized by theuniversity where the program is conducted (if affiliated with acompany etc. with no particular position authorized by theuniversity where the program is conducted: Instructor)

Instructor
technical costs

Per day of course instruction

Cost of preparing
teaching
materials ※1

Instructor, Assistant①For technical guidance: 17,500 yen/人/day②For Japanese language instruction: 6,600 yen/人/day
4,000 yen/枚

3,500 yen/枚

3,000 yen/枚

Writing narration for recordings for teaching materials forlearning outside of class hours

2,000 yen/枚

1,800 yen/枚

1,500 yen/枚Overseas: Region B
ASEAN countries otherthan Singapore, etc.
Overseas: Region C
Mongolia, South Asia,
Central and South America,
Africa, etc.

Daily allowance ※3

2,724 yen/day

2,514 yen/day

Accommodation
expenses(Region B) ※3

12,362 yen/night

11,314 yen/night

Daily allowance ※3

5,000 yen/day

Accommodation expenses ※3

15,100 yen/night

Daily allowance ※3

4,500 yen/day

Accommodation expenses ※3

13,500 yen/night

AirfareLead instructor
honorarium ※4

Associate professor

Writing the text ※2

Japan

Instructor travel
costs

Professor

Maximum total amount per Industry-Academia collaborative
programActual cost
(discounted business class)

Actual cost
(discounted economy class)

Actual cost up to: 200,000 yen/program※1 Japanese, Chinese and Korean: 400 words/piece; Other than those: 200 words/piece※2 PPT: 3 slides/piece (maximum number of slides: 30 slides per 3 hours (with interpretation), 60 slides per 3 hours (without interpretation))※3 The base amount will decrease gradually with the continuous period of stay (31-60 days: 90％; 61 days or longer: 80％)
※4 Available only for payment to an instructor other than an employee of the applying corporation74

Industry-Academia collaborative programs Example of trial calculation
Example of trial calculation:・Total cost of holding Industry-Academia
collaborative program: 6,000,000 yen
1) Expenses for Implementation ofIndustry-Academia Collaborative
Programs(Expenses eligible for government
subsidy)

Government subsidy

Burden shared for
implementing IndustryAcademia collaborative
programs

2) Accompanying expenses(program management expense,etc.)

Government subsidy

Burden shared
for managing
IndustryAcademia
collaborative
programs

4,000,000 yen
Burden shouldered by
the company
2,000,000 yen

Burdenshouldered by
the company
600,000 yen

Total amount shouldered by a Japanese company: 2,600,000 yen◆ We are asking for your cooperation in the separate payment of expenses related to the operation of the AOTS organization (management contribution.)75

Contact List for Inquiries■ Address(Kitasenju Office)30-1, Senju-Azuma 1-chome, Adachi-ku, Tokyo 120-8534, JAPAN■ URL

https://www.aots.jp■ Training in Japan (technical training), training in Japan (management training; application from Japan), overseas

training (project inviting type), Experts Dispatch

Corporate Liaison Department, Training & Expert Dispatch Administration GroupTEL︓03-3888-8221
E-mail︓kigyo-inquiry-az@aots.jp■ Industry-Academia collaborative programs
Corporate Liaison Department, Endowed Program GroupTEL︓03-3888-8238
E-mail︓indus-acad-collab-pg@aots.jp

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10. Reference Data

77

Feedback from Companies that Have Used Training in Japan System
Industry type
Automobile
component
manufacturing

Design andproduction of
construction
machinerySurface treatment
processing

Automobile
component
manufacturing

Apparelmanufacturing

Country

Training content

Results

Manufacturing of die for die
casting

At the beginning, questions, etc. were hardly made while trying to keep up appearances out of pride as anexperienced person in business, however, after one month, questions through investigation started arising
gradually to explore something they didn’t know.
The results of AOTS Japanese language program are also great such as exchanging opinions in Japanese not
only with Japanese staff but also with Thai technical interns.

VietnamDesign of framework for tunnel

Through continued implementation of training in Japan over several years, we have promoted local humanresources to an administrative position and management to let them handle all matters including hiring of
employees, etc.
While they are in Japan, Japanese employees make it a rule to teach trainees Japanese proactively, andoperations are also conducted in Japanese. After they return home, operations such as drawing a blueprint,
holding a meeting with a customer and apologizing when any error occurs are conducted in Japanese, trying tokeep their Japanese language ability also after returning home.

Philippines

Manufacturing and inspection
techniques for plating

We had them learn how to maintain water temperature, judging of the optimum temperature according tomaterials and product inspection techniques. They have also acquired viewpoints that how much cost reduction
can be made and how it leads to energy conservation from the difference in the defect rate between Japan andPhilippines. We hope them to act as an intermediary between the local side and Japan.

MexicoManufacturing techniques forpiston-ring for automobiles

They have acquired not only techniques but also a way of working (punctuality, discipline and 5S). Preparation ofstandard work instructions for local are being advanced mainly by trainees with a plan to train workers who areemployed locally. Once mass production commences, it is expected that the production will start smoothly due totechniques acquired by the trainees and guidance to the workers and that sales will increase.

Apparel manufacturing
techniques

Trainees started showing proactive attitudes to work such as a greeting and teaching other people as a leader.
The monthly turnover rate that had been 5% on average improved to 2%, which led to the retention of humanresources.
Further, during the training in Japan, they transmitted the situation of the training immediately to their colleagues
on the Facebook, conveying its impact instantly. Trainees transmitted their surprise when they actually saw theirproducts being sold in stores, etc. (delivered to leading men’s apparel stores) to their colleagues simultaneously.

MexicoCambodia78

Feedback from Companies that Have Used Experts Dispatch System
Industry type

Automobile
component
manufacturing

Automobile
compontent
manufacturing

Manufacturing of
automobile interior
and exterior parts

Silk lining productdevelopment andmanufacturing

Country

Guidance content

Results

Reduction of the defect ratein cast parts manufacturing

Guidance about methods of analysis of defect causes and how to utilize data recorded in daily reports
were provided to local managers. We had them understand the necessity of permanent measures
based on QC methods, which is not by intuition instead of data every time and which is not emergency
measures. Experts also studied well and prepared for the guidance in advance because they wereselected in the company to be dispatched, and they further studied and improved themselves byorganizing their own knowledge through guidance to other people and questions asked by them.

China

Technical guidance on
quality control andproductivity improvements
in aluminum die castingExpert guidance enabled the staff who received guidance to learn more practical methods of quality
control and productivity improvements, such as thinking on their own about the causes of defects andrunning through the plan-do-check-act (PDCA) cycle. In addition, holding monthly quality meetings has
fostered an attitude of taking on quality autonomously. Furthermore, holding a meeting every morning
has made it possible to identify issues and proposed improvements in the workplace and to visualize
matters through listing what needs to be done, by whom, and by when, to share information with
employees other than those who received guidance. Guidance resulted in reductions of 2% in natural
gas emissions and 3％ in power consumption. The idea of thinking about countermeasures for problems
instead of leaving them alone and taking action on one's own has permeated throughout the company
that received guidance, and awareness of productivity and quality has improved as well.

Thailand

Guidance for improvementof the defect rate in engine
parts manufacturing andenergy conservation

Although repaint of defect painting had occurred many times in touch-up painting, the defect rate ofwindshield painting decreased from 5% to 0.5%.
Various indicators such as objectives of factory management, productivity, loss due to spoilage, electric
power consumption and transportation costs came to be documented as data, and benchmarks and thecurrent situation came to be visualized.
Results of Kaizen (improvement) are presented once a week by using such data.

MyanmarTechniques for reeling byhand and floss silk
manufacturing

Guidance was provided using a manual containing not only writing but also understandable illustrations.
Since many of employees are young women, the quality of silk thread was improved to the level ofmanufacturing a roll of cloth in Japan by paying attention to giving advice to them after praising themand to being fair. Young women in Myanmar found a place to work in their hometown and started
working proactively with pride through their job and experience.

Indonesia

79Frequently Asked Questions (Technical Training)
1. Is it possible to participate in the general orientation course without studying Japanese at all before coming to Japan?
Yes, it is possible, but for the J13W and J6W courses it is required to learn Japanese and pass a test on reading and writing of hiragana andkatakana before coming to Japan, through e-learning. J13W and J6W courses are designed for new learners of Japanese, when considering theeffect of learning, it may be advisable to start learning Japanese such as reading and writing of hiragana and katakana before coming to Japan.
2. Is it possible to start practical training in companies directly without participating in the general orientation course of AOTS?
It is possible. However, the existence of language environment that enables implementation of training is required, and the training period is within 120 days at the maximum. In addition,a person who has participated in the general orientation course within the past five years is entitled to receive training for one year at the maximum as far as certain conditions are
fulfilled.

3. I cannot decide which I should take either J13W or J6W for the type of general orientation course.
In J6W, about 800 basic vocabularies, 75 basic sentence patterns, and about 100 characters of kana and kanji are learned with an objective of acquisition of simple daily conversation
ability, and in J13W, about 1,400 basic vocabularies, 150 basic sentence patterns, and about 300 characters of kana and kanji are learned with an objective of acquisition of Japaneseability that is useful in practical training and life in Japan. Further, in both courses, understanding of Japanese society, culture and industries is deepened through lectures and inspections.
* The above objectives are target numbers for people who learn Japanese for the first time.

4. Is it possible to let trainees be employed?
No, it is not possible. Trainees are staying with the eligibility of “training” under the Immigration Control and Refugee Recognition Act (Immigration
Control Act), and work for consideration, so called employment activity, is not permitted with this eligibility.
5. Do you arrange trainees and receiving companies?
AOTS is not introducing or arranging trainees and receiving companies.
6. Do trainees have to be university or higher graduates because the system is for development of core human resources?
People who fall under junior college and technical college graduates are also targets of this system. For other cases, in the case of a person who
has enough experience and career in the field of training as well as assumes administrative and supervising roles in the relevant department of adispatching company, such person can be also a target of this system.

80

Frequently Asked Questions (Experts Dispatch)
1. Is there any eligibility for dispatched experts?
People whose age is between 25 and 69 and who has a domicile in Japan (living in Japan for 10 years or more). In addition, five-year or more operational experience in Japan for theguidance field is required.

2. Is it possible to appoint our company’s employee who has been assigned in the guidance receiving company as an expert?
Experts are dispatched as the Association’s experts to provide guidance and advice, and therefore, they are not allowed to assume a responsible post such as a manager or factory
director at the guidance receiving company. Further, expatriate employees who have been transferred to the guidance receiving company are not the subject of this expert dispatch
system either.

3. Is it possible to dispatch experts to a company before starting operation?
It is required that operation has been started, equipment has been operated and employees of the target of guidance have been hired.

4. Which should apply for the usage of system, headquarters in Japan or an overseas corporation?
We accept an application from a domestic corporation in Japan. Further, in the case of a local company in an overseas country, it is possible if they make an application through adomestic corporation in Japan with which they have a financial and/or business relationship.

5. Are experts to be dispatched limited to our company’s employees? Is it possible to dispatch external experts?
It is possible if they conclude an employment agreement such as a temporary employee contract with a dispatching company.

6. How long can experts be dispatched?
As a rule, from 1 to 12 months. However, the period may be adjusted depending on the condition of budget.

7. Is it possible to dispatch multiple experts from one company?
It is possible up to 20 man-months (e.g. 10 months x 2 persons) for the emerging country program and up to 25 man-months (e.g. 5 months x 5 persons) for the carbon reduction
program within the relevant year. However, it is necessary to sort the guidance content and the objective setting by dispatched expert. Please consult with us for details.

8. Is it possible to dispatch an expert to a Ministry of Foreign Affairs' infectious disease risk level 3 country?
It is possible only if there is appropriate reasons of urgency and irreplaceability (reasons why face-to-face instruction with dispatch rather than online is strictly necessary at this time). In
addition to the above, it will take time to confirm the emergency response system in the event of a specialist contracting an infectious disease, etc., so please contact us as soon as
possible.

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