Last updated: April 10, 2024
PRIVACY POLICY
Introduction
Welcome to the ISFA’s privacy notice.
ISFA respects your privacy and is committed to protecting your personal data. This privacy notice will informyou as to how we look after your personal data when you visit our website (regardless of where you visit itfrom) and tell you about your privacy rights and how the law protects you.
This website is not intended for children and we do not knowingly collect data relating to children.
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Important information and who we are
The data we collect about you
How is your personal data collected?
How we use your personal data
Disclosures of your personal data
International transfers
Data security
Data retention
Your legal rights
Glossary

Contact
ISFA Headquarters Office
Shiga University of Medical Science
Seta Tsukinowa-cho, Otsu, Shiga 520-2192 JAPANE-mail: isfa@belle.shiga-med.ac.jp

11. Important information and who we are
Purpose of this privacy noticeThis privacy notice aims to give you information on how ISFA collects and processes your personal data. Data
may be submitted through your use of this website, including any data you may provide through this websitewhen you submit articles or other contributions to the journal(s) owned by ISFA apply or renew yourmembership with ISFA.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice
we may provide on specific occasions when we are collecting or processing personal data about you so thatyou are fully aware of how and why we are using your data. This privacy notice supplements the other notices
and is not intended to override them.
Controller
ISFA is the controller and responsible for your personal data (collectively referred to as "ISFA", "we", "us" or"our" in this privacy notice)
We have appointed ISFA Headquarters Office to “Data protection Officer” which is responsible for overseeing
questions in relation to this privacy notice. If you have any questions about this privacy notice, including any
requests to exercise your legal rights, please contact us using the details set out below.
Contact details
ISFA Headquarters Office
Shiga University of Medical Science
Seta Tsukinowa-cho, Otsu, Shiga 520-2192 JAPANE-mail: isfa@belle.shiga-med.ac.jp
Changes to the privacy notice and your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if
your personal data changes during your relationship with us.
Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or
enabling those connections may allow third parties to collect or share data about you. We do not control thesethird-party websites and are not responsible for their privacy statements. When you leave our website, we
encourage you to read the privacy notice of every website you visit.

2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person canbe identified and. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped
together follows:•

Identity Data includes [first name, maiden name, last name, username or similar identifier, marital status,
title, date of birth and gender].

•Contact Data includes [billing address, delivery address, email address, telephone numbers and fax
numbers].

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Financial Data includes [bank account and payment card details].

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Transaction Data includes [details about payments to and from you and other details of products andservices you have purchased from us].

•Technical Data includes [internet protocol (IP) address, your login data, browser type and version, timezone setting and location, browser plug-in types and versions, operating system and platform and othertechnology on the devices you use to access this website].

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Profile Data includes [your username and password, purchases or orders made by you, your interests,
preferences, and feedback and survey responses].

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Usage Data includes [information about how you use our website, products and services].

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Marketing and Communications Data includes [your preferences in receiving marketing from us and ourthird parties and your communication preferences].

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose.
Aggregated Data may be derived from your personal data but is not considered personal data in law as thisdata does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data tocalculate the percentage of users accessing a specific website feature. However, if we combine or connect
Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined
data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your raceor ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union
membership, information about your health and genetic and biometric data). Nor do we collect any information

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about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or to provide a service you have requested from us or under
the terms of a contract we have with you, and you fail to provide that data when requested, we may not beable to perform the service or agreement we have or are trying to enter into with you (for example, to provide
you with goods or services). In this case, we may have to cancel a product or service you have with us but wewill notify you if this is the case at the time.

3. How is your personal data collected?
We use different methods to collect data from and about you including through:•Direct interactions. You may give us your [Identity, Contact and Financial Data] by filling in forms or bycorresponding with us by post, phone, e-mail or otherwise. This includes personal data you provide whenyou:•submit an article or other content for publication by us;•

apply for or to renew membership with us;•

apply for our products or services;•

create an account on our website;•

subscribe to our service or publications;•request marketing to be sent to you;•enter a competition, promotion or survey; or•give us some feedback.

•Automated technologies or interactions. As you interact with our website, we may automatically collectTechnical Data about your equipment, browsing actions and patterns. We may also receive Technical
Data about you if you visit other websites employing our cookies.

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Third parties or publicly available sources. We may receive personal data about you from various
third parties [and public sources].

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Contact, Financial and Transaction Data from providers of technical, payment and delivery services [suchas PayPal based [inside OR outside] the EU].

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Identity and Contact Data from data brokers or aggregators based [inside OR outside] the EU].

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Identity and Contact Data from publicly availably sources [such as Companies House and the Electoral
Register based inside the EU].

4. How we use your personal data
We will only use your personal data in compliance with applicable laws. Most commonly, we will use yourpersonal data in the following circumstances:•

Where we need to perform services you have requested from us or in accordance with a contract we areabout to enter into or have entered into with you.

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Where it is necessary for our legitimate interests (or those of a third party) and your interests andfundamental rights do not override those interests.

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Where we need to comply with a legal or regulatory obligation.

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Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, andwhich of the legal bases we rely on to do so. We have also identified what our legitimate interests are whereappropriate.
Purpose/Activity
Toregisteryou
customer/member/author

as

a

new

To process and deliver your order/services
including:(a) Manage payments, fees and charges(b) Collect and recover money owed to us
To manage our relationship with you which will
include:(a) Notifying you about changes to our terms or
privacy policy(b) Asking you to leave a review or take asurveyTo enable you to partake in a prize draw,
competition or complete a survey

To administer and protect our business andthis website (including troubleshooting, data
analysis, testing, system maintenance, support,
reporting and hosting of data)
To deliver relevant website content andadvertisements to you and measure orunderstand the effectiveness of the advertising
we serve to you

To use data analytics to improve our website,
products/services,marketing,customer
relationships and experiences
To make suggestions and recommendations toyou about goods or services that may be ofinterest to you

Type of data

Lawful basis for processing including basisof legitimate interest(a) Identity(b) Contact

Performance of services requested by you from us and/or
performance of a contract with you(a) Identity(b) Contact(c) Financial(d) Transaction(e) Marketing and Communications(a) Identity(b) Contact(c) Profile(d) Marketing and Communications(a) Performance of a contract with you(b) Necessary for our legitimate interests (to recover debts
due to us)(a) Identity(b) Contact(c) Profile(d) Usage(e) Marketing and Communications(a) Identity(b) Contact(c) Technical(a) Performance of a contract with you(b) Necessary for our legitimate interests (to study how
customers use our products/services, to develop them andgrow our business)(a) Identity(b) Contact(c) Profile(d) Usage(e) Marketing and Communications(f) Technical(a) Technical(b) Usage(a) Identity(b) Contact(c) Technical(d) Usage(e) Profile(a) Performance of a contract with you(b) Necessary to comply with a legal obligation(c) Necessary for our legitimate interests (to keep ourrecords updated and to study how customers use our
products/services)(a) Necessary for our legitimate interests (for running ourbusiness, provision of administration and IT services,
network security, to prevent fraud and in the context of abusiness reorganisation or group restructuring exercise)(b) Necessary to comply with a legal obligation
Necessary for our legitimate interests (to study how
customers use our products/services, to develop them, togrow our business and to inform our marketing strategy)

Necessary for our legitimate interests (to define types ofcustomers for our products and services, to keep our
website updated and relevant, to develop our businessand to inform our marketing strategy)
Necessary for our legitimate interests (to develop our
products/services and grow our business)

Marketing
We strive to provide you with choices regarding certain personal data uses, particularly around marketing andadvertising. We have established the following personal data control mechanisms:
Promotional offers from us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you
may want or need, or what may be of interest to you. This is how we decide which products, services andoffers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased[goods or services] from us [or if you provided us with your details when you entered a competition orregistered for a promotion] and, in each case, you have not opted out of receiving that marketing.
Third-party marketing
We will get your express opt-in consent before we share your personal data with any company for marketing
purposes.
Opting out
You can ask us or third parties to stop sending you marketing messages at any time contacting us（isfa@belle.shiga-med.ac.jp） at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us
as a result of [a product/service purchase, warranty registration, product/service experience or othertransactions].

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Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or accesscookies. If you disable or refuse cookies, please note that some parts of this website may become
inaccessible or not function properly.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider
that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal
basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance withthe above rules, where this is required or permitted by law.

5. Disclosures of your personal data
We may have to share your personal data with the parties set out below for the purposes set out in the tablein paragraph 4 above.
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Internal Third Parties as set out in the [Glossary].

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External Third Parties as set out in the [Glossary].

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Specific third parties such as•oAmerican Society for ApheresisoInternational Society for Apheresis European GroupoJapanese Society for ApheresisoJapanese Society for Dialysis Therapy

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Wiley

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Studio Umi

Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets.
Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to ourbusiness, then the new owners may use your personal data in the same way as set out in this privacy
notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with thelaw. We do not allow our third-party service providers to use your personal data for their own purposes andonly permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers
We are based in JAPAN and in submitting your data to us you consent to the transfer of your data to thiscountry. Many of our external third parties are based outside this country and also outside the European
Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside theJAPAN and the EEA.
Whenever we transfer your personal data out of JAPAN, which may include transfers to countries which do
not have comparable levels of privacy protection to JAPAN and are not part of the EEA, we ensure a similar
degree of protection is afforded to your data by ensuring at least one of the following safeguards is
implemented:•

We may transfer your personal data to countries that have been deemed to provide an adequate level ofprotection for personal data by JAPAN and the European Commission. For further details on EEA
countries, see European Commission: Adequacy of the protection of personal data in non-EU countries.

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Where we use certain service providers, we may use specific contracts approved by the European
Commission which give personal data the same protection it has in Europe. This contract will also ensurethat any service provider complies with laws of JAPAN in relation to international transfers. For further
details, see European Commission: Model contracts for the transfer of personal data to third countries.

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Where we use providers based in the US, we may transfer data to them if they are part of the Privacy
Shield which requires them to provide similar protection to personal data shared between the Europe andthe US. For further details, see European Commission: EU-US Privacy Shield.

7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost,used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal
data to those employees, agents, contractors and other third parties who have a business need to know. They

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will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any
applicable regulator of a breach where we are legally required to do so.

8. Data retention
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for,including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, andsensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personaldata, the purposes for which we process your personal data and whether we can achieve those purposes
through other means, and the applicable legal requirements.
In some circumstances you can ask us to Delete your data （isfa@belle.shiga-med.ac.jp）
In some circumstances we may anonymise your personal data (so that it can no longer be associated withyou) for research or statistical purposes in which case we may use this information indefinitely without further
notice to you.

9. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
Please see the Glossary section of this Privacy Policy to find out more about these rights:•[Request access to your personal data].

•[Request correction of your personal data].

•[Request erasure of your personal data].

•[Object to processing of your personal data].

•[Request restriction of processing your personal data].

•[Request transfer of your personal data].

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Right to withdraw consent.

If you wish to exercise any of the rights set out above, please contact us （isfa@belle.shiga-med.ac.jp） .
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However,
we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we
may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right toaccess your personal data (or to exercise any of your other rights). This is a security measure to ensure that
personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask
you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month
if your request is particularly complex or you have made a number of requests. In this case, we will notify you
and keep you updated.

Glossary
LAWFUL BASIS
Legitimate Interest means the interest of our business in conducting and managing our business to enable
us to give you the best service/product and the best and most secure experience. We make sure we consider
and balance any potential impact on you (both positive and negative) and your rights before we process yourpersonal data for our legitimate interests. We do not use your personal data for activities where our interests
are overridden by the impact on you (unless we have your consent or are otherwise required or permitted toby law).
Performance of Contract means processing your data where it is necessary for the performance of acontract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary
for compliance with a legal or regulatory obligation that we are subject to.
THIRD PARTIES

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Internal Third Parties
Other companies in the ISFA Group acting as joint controllers or processors and who are based Japan andprovide IT and system administration services and undertake leadership reporting.
External Third Parties•

Service providers acting as processors based in Australia, the United Kingdom, the United States andSingapore who provide publishing, IT and system administration services.

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Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors andinsurers based Japan who provides consultancy, banking, legal, insurance and accounting services.

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Government authorities, regulators and other authorities acting as processors or joint controllers based inJapan and other countries.

YOUR LEGAL RIGHTS
You have the right to:
Request access to your personal data (commonly known as a "data subject access request"). This enables
you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or
inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you
provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where
there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove
your personal data where you have successfully exercised your right to object to processing (see below),
where we may have processed your information unlawfully or where we are required to erase your personal
data to comply with local law. Note, however, that we may not always be able to comply with your request of
erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third
party) and there is something about your particular situation which makes you want to object to processing on
this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object
where we are processing your personal data for direct marketing purposes. In some cases, we may
demonstrate that we have compelling legitimate grounds to process your information which override yourrights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend theprocessing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy;(b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold thedata even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you
have objected to our use of your data but we need to verify whether we have overriding legitimate grounds touse it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party
you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that thisright only applies to automated information which you initially provided consent for us to use or where we used
the information to perform a contract with you.
Withdraw consent at any time where we are relying on consent to process your personal data. However,this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you
withdraw your consent, we may not be able to provide certain products or services to you. We will advise you
if this is the case at the time you withdraw your consent.

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