October 5, 2022
(Protocol Version 42)

Kumamoto University’s Correspondence to the Outbreak of the COVID-19(Protocol Version 42)
In order to control/prevent the virus transmission, all faculty members, professors, and students ofKumamoto University (hereafter KU) are encouraged to take precautionary measures including the following
but not limited to;-Always wear a mask regardless of your showing any symptoms or not-

Wash your hands properly and frequently, apply and rub alcohol hand-sanitizer on to your hands andbetween fingers, and ventilate the room well and frequently-

In case of having a fever, contact your family doctor once you find out, then stay behind at home

Please note that all precautions should be taken as if to prevent other infectious diseases such as common
cold and influenza.
Also, since there is the significant number of transmission cases by people, who have no symptoms
shown, has been reported, these asymptomatic/pre-symptomatic coronavirus carriers are most likely
contributing to the rapid spread of the coronavirus. Therefore, changing the way of your thinking must be
done, and you should think that you are one of these asymptomatic/pre-symptomatic coronavirus carriersand consider what each one of you should or should not do in your daily life to prevent from transmitting
the virus you might carry to the others around you. This should be considered as “the new normal.”
To All Kumamoto University Students
As to students’ countermeasures during this pandemic situation, they should follow and execute what is
mentioned in any announcements/notifications published by the Director/Vice-President (in the Educationaland Student Support Division) and each Faculty/Department.
https://www.kumamoto-u.ac.jp/whatsnew/koho/2020/info_corona (available in Japanese only)[Health Self-Maintenance]a. Take your body temperature and self-check your condition every morning (utilize the self-observation
sheet and make a list of all the places you have visited and all the people you have made contact within case you are to be requested to report to the Public Health Centre.)b. In case of having any symptoms including a fever, avoid visiting a general hospital, instead, phone a
local clinic or your family doctor first. If you wish not to see a physician due to mild/close-to-none
symptoms, please take a government-approved COVID-19 antigen test.

October 5, 2022
(Protocol Version 42)[Coronavirus Support Center or the Help Line]
In case of any symptoms such as a fever:1)

Consult with your family doctor or local medical clinic first2)

Call "dial for exclusive use of patients with fever" line only if you do not know who to consult
with
TEL 0570-096-567 (Weekdays only from 9 AM to 5 PM)

Residents outside of Kumamoto City: Consultation Counter (Call center) for Exclusive Use of
Kumamoto New Model Coronavirus Infectious Disease
TEL 096-300-5909 (available 24 hours)
Foreign Residents: 092-687-7962
If you are unsure whether to visit a hospital emergency room or to call an ambulance at night time:
Nighttime Medical Care Consulting Service (for personnel over 15 years old)
TEL #7400 (Every day from 7 PM to 8 AM)

c. If you become infected, it is required to report it through the system in Moodle, “新型コロナウイル
ス感染報告” and also inform your department and a professor who is in charge of each class.
d. If you are unsure or have any concerns about resuming to academic life (coming to school) after yourisolation period, please consult with the on-campus Health Center. No doctor’s note needs to besubmitted when you start your isolation period and resume school.
[Infection Prevention]a.

Take thorough infection prevention measures.

b.

For your information, please watch the instructional video to learn “How to Prevent Infection”(Japanese contents.)

https://md.kumamoto-u.ac.jp/course/view.php?id=94282[Domestic Travels/Outings among Prefectures]a.

While traveling cross-border prefectures, thoroughly implement basic infection control measures
such as avoiding the Three Cs.
https://www.pref.kumamoto.jp/soshiki/30/130004.html (contents available in Japanese only)[Going Abroad]a.

As advised on Overseas Safety Information published by Ministry of Foreign Affairs of Japan, do nottake any personal trips to any of the LEVEL 3 areas/regions/countries below listed.

b. Avoid taking non-emergency and/or unnecessary trips to any of the LEVEL 2 areas/regions/countries.
c.

If you must plan an unavoidable trip abroad with a specific reason, ensure to notify to staff of General
Affairs Section at your department if you are a faculty personnel or to staff of Educational Affairs at

October 5, 2022
(Protocol Version 42)
your faculty/school if you are a student in order to take a necessary procedure prior to yourdeparture. When travelling, please ensure to check and pay attention to the most up-to-date
information by accessing Ministry of Foreign Affairs of Japan’s website*** and Ministry of Health,
Labor and Welfare Quarantine Station’s website****.
*** https://www.anzen.mofa.go.jp/ (Ministry of Foreign Affairs of Japan)**** https://www.forth.go.jp/index.html (Ministry of Health, Labor and Welfare Quarantine Station)[Returning from Your Trip from Other Countries]a.

Prior to entering Japan, any returnees and visitors from other countries are requested to check the
Ministry of Foreign Affairs website for the most up-to-date information regarding Japanese bordermeasures and follow any instructions given by the Quarantine
Stationhttps://www.mofa.go.jp/ca/fna/page4e_001053.html
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html

b. Up to seven days after your entry to Japan, ensure to utilize the self-observation sheet in order tomaintain and observe your health condition.
[Attending Events]a. In case of planning and organizing any events, it should be carefully planned and managed inaccordance with “Restrictions on Holding Events” published by Kumamoto Prefecture, andattendees’ health and safety concerns should be taken care of as the first priority.
https://www.pref.kumamoto.jp/soshiki/30/96627.html (available in Japanese only)
b. As the cases so far have shown, any events, which are held at any venues where it is poorly
ventilated, densely crowded, also a high risk of having unpredictable contacts with an unspecified
majority is present, have tendencies of higher risks of creating potential clusters, you should makeyour judgement on attending such events corresponding to the Kumamoto Prefectural Notification
mentioned above.
c.

Please continue to pay attention and take enough precautions when having lunch/dinner/drinks
with acquaintances by limiting the number of people in a group as much as possible, having withthe people you usually stay/work with, and taking thorough infection prevention measures. When
holding an off-campus event over lunch/dinner/drinks with careful prevention measures, pleaserespect the “Four Steps to Lower Risks of Spreading Infection at Lunch/Dinner Meetings” publishedby Kumamoto Prefecture. Please refrain from having meals/coffees with acquaintances on campus
for the time being.
*https://www.pref.kumamoto.jp/soshiki/30/93983.html (available in Japanese only)[Obtaining the Most Up-To-Date Information]
The most current information is available and should be obtained from each of the following website;
Ministry of Education: [COVID-19］Information about MEXT’s measures
https://www.mext.go.jp/en/mext_00006.html

October 5, 2022
(Protocol Version 42)
Ministry of Health, Labor and Welfare: About Coronavirus Disease 2019 (COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htm
Office for Novel Coronavirus Disease Control, Cabinet Secretariat, Government of Japan, (Cabinet
Secretariat):
https://corona.go.jp/ (contents available in Japanese only)
Ministry of Foreign Affairs:
https://www.anzen.mofa.go.jp/ (contents available in Japanese only)
Ministry of Justice: Information Related to New Coronavirus Infection (COVID-19) from Immigration
Services Agency
https://www.moj.go.jp/hisho/kouhou/0000000451.html

Kumamoto Prefecture: Information Related to New Coronavirus Infection (COVID-19)
https://www.pref.kumamoto.jp/site/covid-19/ (contents available in Japanese only)

To All Faculty/Department Staff Members[Health Self-Maintenance]a.

Take your body temperature and self-check your condition every morning (utilize the self-observation
sheet and make a list of all the places you have visited and all the people you have made contact within case you are to be requested to report to the Public Health Centre.)b. In case of having any symptoms including a fever, avoid visiting a general hospital, instead, phone a
local clinic or your family doctor first. If you wish not to see a physician due to mild/close-to-none
symptoms, please take a government-approved COVID-19 antigen test.

[Coronavirus Support Center or the Help Line]
In case of any symptoms such as a fever:1) Consult with your family doctor or local medical clinic first2)

Call "dial for exclusive use of patients with fever" line only if you do not know who to consult
with
TEL 0570-096-567 (Weekdays only from 9 AM to 5 PM)

Residents outside of Kumamoto City: Consultation Counter (Call center) for Exclusive Use of
Kumamoto New Model Coronavirus Infectious Disease
TEL 096-300-5909 (available 24 hours)
Foreign Residents: 092-687-7962
If you are unsure whether to visit a hospital emergency room or to call an ambulance at night time:
Nighttime Medical Care Consulting Service (for personnel over 15 years old)
TEL #7400 (Every day from 7 PM to 8 AM)

c.

October 5, 2022
(Protocol Version 42)
If you become infected, it is required to report it through the system in Moodle, “新型コロナウ
イルス感染報告（教職員）” and also inform your department.

d. If you are unsure or have any concerns about resuming to academic life (coming to school) after
your isolation period, please consult with the on-campus Health Center. No doctor’s note needs
to be submitted when you start your isolation period and resume school.
[Infection Prevention]
a. Take thorough infection prevention measures.
b. Minimize having any face-to-face meetings by limiting the length of them, regular ventilating themeeting room, using separate rooms, or even utilizing online meeting system.
c.

If your work involves face-to-face contacts with others, take prevention measures by leaving enoughspaces among people.

[Domestic Travels/Outings among Prefectures**]a.

While traveling cross-border prefectures, thoroughly implement basic infection control measures
such as avoiding the Three Cs.
https://www.pref.kumamoto.jp/soshiki/30/130004.html (contents available in Japanese only)[Going Abroad]a. As advised on Overseas Safety Information published by Ministry of Foreign Affairs of Japan, do
not travel to any of the LEVEL 3 areas/regions/countries below listed (including both personal andbusiness trips.)
b. Avoid taking non-emergency and/or unnecessary trips to any of the LEVEL 2
areas/regions/countries.
c. If you must plan an unavoidable trip abroad with a specific reason, ensure to notify to staff ofGeneral Affairs Section at your faculty/department in order to take a necessary procedure prior toyour departure***. When travelling, please ensure to check and pay attention to the most up-todate information by accessing Ministry of Foreign Affairs of Japan’s website**** and Ministry of
Health, Labor and Welfare Quarantine Station’s website*****.
*** please refer to the announcement issued by the Director / Vice President (Research / Global
Strategy Section)**** https://www.anzen.mofa.go.jp/ (Ministry of Foreign Affairs of Japan)***** https://www.forth.go.jp/index.html (Ministry of Health, Labor and Welfare Quarantine
Station)[Returning from Your Trip from Other Countries]
a. Prior to entering Japan, any returnees and visitors from other countries are requested to checkthe Ministry of Foreign Affairs website for the most up-to-date information regarding Japaneseborder measures and follow any instructions given by the Quarantine Station (which includes
providing a certificate of negative PCR test taken within 72 hours of departure time from

October 5, 2022
(Protocol Version 42)
originated county and the self-quarantine period determined by Ministry of Health, Labour andWelfare and other related Ministry.)
https://www.mofa.go.jp/ca/fna/page4e_001053.html
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00209.html
b. Up to seven days after your entry to Japan, ensure to utilize the self-observation sheet in order tomaintain and observe your health condition.
[Attending Events]a. In case of planning and organizing any events, it should be carefully planned and managed inaccordance with “Restrictions on Holding Events” published by Kumamoto Prefecture, andattendees’ health and safety concerns should be taken care of as the first priority.
https://www.pref.kumamoto.jp/soshiki/30/96627.html (available in Japanese only)
b. As the cases so far have shown, any events, which are held at any venues where it is poorly
ventilated, densely crowded, also a high risk of having unpredictable contacts with an unspecified
majority is present, have tendencies of higher risks of creating potential clusters, you should makeyour judgement on attending such events corresponding to the Kumamoto Prefectural
Notification mentioned above.
c.

Please continue to pay attention and take enough precautions when having lunch/dinner/drinks
with acquaintances by limiting the number of people in one group as much as possible, havingwith the people you usually stay with, and taking thorough infection prevention measures. When
holding an off-campus event over lunch/dinner/drinks with careful prevention measures, pleaserespect the “Four Steps to Lower Risks of Spreading Infection at Lunch/Dinner Meetings”
published by Kumamoto Prefecture. Please refrain from having meals/coffees with acquaintances
on campus for the time being.*.
*https://www.pref.kumamoto.jp/soshiki/30/93983.html (available in Japanese only)[Obtaining the Most Up-To-Date Information]
The most current information is available and should be obtained from each of the following website;
Ministry of Education: [COVID-19］Information about MEXT’s measures
https://www.mext.go.jp/en/mext_00006.html
Ministry of Health, Labor and Welfare: About Coronavirus Disease 2019 (COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htm
Office for Novel Coronavirus Disease Control, Cabinet Secretariat, Government of Japan, (Cabinet Secretariat):
https://corona.go.jp/ (contents available in Japanese only)
Ministry of Foreign Affairs:
https://www.anzen.mofa.go.jp/ (contents available in Japanese only)
Ministry of Justice: Information Related to New Coronavirus Infection (COVID-19) from Immigration Services
Agencyhttps://www.moj.go.jp/hisho/kouhou/0000000451.html
Kumamoto Prefecture: Information Related to New Coronavirus Infection (COVID-19)

October 5, 2022
(Protocol Version 42)
https://www.pref.kumamoto.jp/site/covid-19/ (contents available in Japanese only)

General Affairs Division
Ext. 3117 & 3118