E

AVP/PM/3
ORIGINAL: ENGLISH
DATE: NOVEMBER 2, 2011

Preparatory Committee of the Diplomatic Conference on theProtection of Audiovisual Performances

Geneva, November 30 and December 1, 2011

DRAFT RULES OF PROCEDURE OF THE DIPLOMATIC CONFERENCE
prepared by the Secretariat

AVP/PM/3
page 2
1.
Attached are the Draft Rules of Procedure of the Diplomatic Conference on the Protectionof Audiovisual Performances.
2.
The Draft Rules of Procedure are based on the Rules of Procedure of the Diplomatic
Conference on the Protection of Audiovisual Performances which took place in December 2000,
except for the provisions of Rule 15 (Officers and their Election; Precedence among VicePresidents) where it is proposed that the number of Vice-Presidents be reduced from 10 toseven, as well as other minor changes.

AVP/PM/3
page 3
DRAFT RULES OF PROCEDURE

Contents
CHAPTER I:

Rule 1:
Rule 2:Rule 3:

CHAPTER II:
Rule 4:Rule 5:Rule 6:
Rule 7:Rule 8:Rule 9:Rule 10:

CHAPTER III:
Rule 11:
Rule 12:Rule 13:Rule 14:

CHAPTER IV:
Rule 15:
Rule 16:
Rule 17:
Rule 18:

CHAPTER V:
Rule 19:
Rule 20:
Rule 21:
Rule 22:
Rule 23:
Rule 24:
Rule 25:
Rule 26:
Rule 27:
Rule 28:
Rule 29:
Rule 30:
Rule 31:OBJECTIVE, COMPETENCE, COMPOSITION AND SECRETARIAT OF THE
CONFERENCE
Objective and Competence of the Conference
Composition of the Conference
Secretariat of the Conference

REPRESENTATION
Delegations
Observers
Credentials and Full Powers
Letters of Appointment
Presentation of Credentials, etc.
Examination of Credentials, etc.
Provisional Participation

COMMITTEES AND WORKING GROUPS
Credentials Committee
Main Committees and Working Groups
Drafting Committee
Steering Committee

OFFICERS
Officers and their Election; Precedence among Vice-Presidents
Acting President
Replacement of the President
Vote by the Presiding Officer

CONDUCT OF BUSINESS
QuorumGeneral Powers of the Presiding Officer
Speeches
Precedence in Receiving the Floor
Points of Order
Limit on Speeches
Closing of List of Speakers
Adjournment or Closure of Debate
Suspension or Adjournment of the Meeting
Order of Procedural Motions; Content of Interventions on Such Motions
Basic Proposal; Proposals for Amendment
Decisions on the Competence of the Conference
Withdrawal of Procedural Motions and Proposals for Amendment

AVP/PM/3
page 4Rule 32:

CHAPTER VI:
Rule 33:
Rule 34:
Rule 35:
Rule 36:
Rule 37:
Rule 38:
Rule 39:
Rule 40:

CHAPTER VII:
Rule 41:
Rule 42:
Rule 43:

Reconsideration of Matters Decided

VOTING
Right to Vote
Required Majorities
Requirement of Seconding; Method of Voting
Conduct During Voting
Division of Proposals
Voting on Proposals for Amendment
Voting on Proposals for Amendment on the Same Question
Equally Divided Votes

LANGUAGES AND MINUTES
Languages of Oral Interventions
Summary Minutes
Languages of Documents and Summary Minutes

CHAPTER VIII: OPEN AND CLOSED MEETINGS
Rule 44:
Rule 45:

CHAPTER IX:
Rule 46:

CHAPTER X:
Rule 47:

CHAPTER XI:
Rule 48:

Meetings of the Conference and the Main Committees
Meetings of Other Committees and of Working Groups

OBSERVER DELEGATIONS AND OBSERVERS
Status of Observers

AMENDMENTS TO THE RULES OF PROCEDURE
Possibility of Amending the Rules of Procedure

FINAL ACT
Signing of the Final Act

AVP/PM/3
page 5
CHAPTER I: OBJECTIVE, COMPETENCE, COMPOSITION AND
SECRETARIAT OF THE CONFERENCE
Rule 1:

Objective and Competence of the Conference(1) The objective of the Diplomatic Conference on the Protection of Audiovisual
Performances (hereinafter referred to as “the Conference”) is to adopt the WIPO Treaty on
Audiovisual Performances (hereinafter referred to as “the Treaty”), consisting of the following
texts, and to adopt the following associated instrument:–
the 19 articles provisionally adopted at the first Diplomatic Conference on theProtection of Audiovisual Performances, which was held from December 7 to 20, 2000,
including their respective Agreed Statements (as contained in document AVP/PM/INF2);–
the new Article 12 agreed upon by consensus at the 22nd session of the Standing
Committee on Copyright and Related Rights (as contained in document AVP/PM/INF/2);–

the administrative and final provisions;–
three additional Agreed Statements to be drafted in relation to Articles 1, 2, and 15,
respectively, to address specific concerns raised by Member States (proposals submitted
no earlier than six months and no later than one month before the Diplomatic Conference);
and–one additional clause in the Preamble recognizing the importance of theDevelopment Agenda (proposals submitted no earlier than six months and no later than
one month before the Diplomatic Conference).
(2)

The Conference, meeting in Plenary, shall be competent to:(i)adopt the Rules of Procedure of the Conference (hereinafter referred to as “theseRules”) and to make any amendments thereto;(ii)

adopt the agenda of the Conference;(iii) decide on credentials, full powers, letters or other documents presented inaccordance with Rules 6, 7 and 8 of these Rules;(iv)

adopt the Treaty;(v) adopt any recommendation or resolution within the terms of the objectives inparagraph (1);(vi) adopt the agreed statements mentioned in paragraph (1) for inclusion in the
Records of the Conference;(vii) adopt any final act of the Conference;(viii) deal with all other matters referred to it by these Rules or appearing on its agenda.

AVP/PM/3
page 6
Rule 2:(1)Composition of the Conference

The Conference shall consist of:(i)delegations of the States members of the World Intellectual Property Organization(hereinafter referred to as “the Member Delegations”),(ii) the special delegation of the European Union (hereinafter referred to as “the Special
Delegation”),(iii) the delegations of States members of the United Nations other than the States
members of the World Intellectual Property Organization invited to the Conference as
observers (hereinafter referred to as “the Observer Delegations”), and(iv) representatives of intergovernmental and non-governmental organizations andothers invited to the Conference as observers (hereinafter referred to as “the Observers”).

(2) References in these Rules of Procedure to “Member Delegations” shall be considered,
except as otherwise provided (see Rules 11(2), 33 and 34), as references also to the Special
Delegation.
(3) References in these Rules of Procedure to “Delegations” shall be considered as
references to the three kinds (Member, Special and Observer) of Delegations but not to
Observers.
Rule 3:

Secretariat of the Conference(1) The Conference shall have a Secretariat provided by the International Bureau of theWorld Intellectual Property Organization (hereinafter referred to as “the International Bureau”
and “WIPO,” respectively).
(2) The Director General of WIPO and any official of the International Bureau designated by
the Director General of WIPO may participate in the discussions of the Conference, meeting in
Plenary, as well as in any committee or working group thereof and may, at any time, make oral
or written statements, observations or suggestions to the Conference, meeting in Plenary, andany committee or working group thereof concerning any question under consideration.
(3) The Director General of WIPO shall, from among the staff of the International Bureau,
designate the Secretary of the Conference and a Secretary for each committee and for eachworking group.
(4)

The Secretary of the Conference shall direct the staff required by the Conference.

(5) The Secretariat shall provide for the receiving, translation, reproduction and distribution of
the required documents, for the interpretation of oral interventions and for the performance of allother secretariat work required for the Conference.
(6) The Director General of WIPO shall be responsible for the custody and preservation in thearchives of WIPO of all documents of the Conference. The International Bureau shall distributethe final documents of the Conference after the closing of the Conference.

AVP/PM/3
page 7
CHAPTER II: REPRESENTATION
Rule 4:(1)

Delegations

Each Delegation shall consist of one or more delegates and may include advisors.

(2) Each Delegation shall have a Head of Delegation and may have a Deputy Head ofDelegation.
Rule 5:Observers

An Observer may be represented by one or more representatives.
Rule 6:(1)

Credentials and Full Powers

Each Delegation shall present credentials.

(2) Full powers shall be required for signing the Treaty. Such powers may be included in thecredentials.
Rule 7:

Letters of Appointment

The representatives of Observers shall present a letter or other document appointing them.
Rule 8:Presentation of Credentials, etc.

The credentials and full powers referred to in Rule 6 and the letters or other documents referred
to in Rule 7 shall be presented to the Secretary of the Conference, preferably not later thantwenty-four hours after the opening of the Conference.
Rule 9:Examination of Credentials, etc.

(1) The Credentials Committee referred to in Rule 11 shall examine the credentials, fullpowers, letters or other documents referred to in Rules 6 and 7, respectively, and shall report to
the Conference, meeting in Plenary.
(2) The decision on whether a credential, full powers, letter or other document is in order shallbe made by the Conference, meeting in Plenary. Such decision shall be made as soon as
possible and in any case before the adoption of the Treaty.
Rule 10:

Provisional Participation

Pending a decision upon their credentials, letters or other documents of appointment,
Delegations and Observers shall be entitled to participate provisionally in the deliberations of
the Conference as provided in these Rules.

AVP/PM/3
page 8CHAPTER III: COMMITTEES AND WORKING GROUPS
Rule 11:(1)

Credentials Committee

The Conference shall have a Credentials Committee.

(2) The Credentials Committee shall consist of seven Member Delegations elected by the
Conference, meeting in Plenary, from among the Member Delegations, except that the Special
Delegation shall not be eligible for membership in the Credentials Committee.
Rule 12:Main Committees and Their Working Groups(1) The Conference shall have two Main Committees. Main Committee I shall be responsible
for proposing for adoption by the Conference, meeting in Plenary, the substantive law provisionsof the Treaty and any recommendation, resolution or agreed statement referred to inRule 1(2)(v) and (vi). Main Committee II shall be responsible for proposing for adoption by the
Conference, meeting in Plenary, any administrative and the final clauses of the Treaty .
(2)

Each Main Committee shall consist of all the Member Delegations.

(3) Each Main Committee may create working groups. In creating a working group, the Main
Committee creating it shall specify the tasks of the Working Group, decide on the number of themembers of the Working Group and elect such members from among the Member Delegations.
Rule 13:(1)

Drafting Committee

The Conference shall have a Drafting Committee.

(2) The Drafting Committee shall consist of 11 elected members and two ex officio members.
The elected members shall be elected by the Conference, meeting in Plenary, from among theMember Delegations. The Presidents of the two Main Committees shall be the ex officio
members.
(3) The Drafting Committee shall prepare drafts and give advice on drafting as requested byeither Main Committee. The Drafting Committee shall not alter the substance of the texts
submitted to it. It shall coordinate and review the drafting of all texts submitted to it by the Main
Committees, and it shall submit the texts so reviewed for final approval to the competent Main
Committee.
Rule 14:(1)

Steering Committee

The Conference shall have a Steering Committee.

(2) The Steering Committee shall consist of the President and Vice-Presidents of theConference, the President of the Credentials Committee, the Presidents of the Main
Committees and the President of the Drafting Committee. The meetings of the Steering
Committee shall be presided over by the President of the Conference.
(3) The Steering Committee shall meet from time to time to review the progress of theConference and to make decisions for furthering such progress, including, in particular,
decisions on the coordinating of the meetings of the Plenary, the committees and the working
groups.

AVP/PM/3
page 9(4) The Steering Committee shall propose the text of any final act of the Conference (seeRule 1(2)(vii)), for adoption by the Conference, meeting in Plenary.
CHAPTER IV: OFFICERS
Rule 15:(1)

Officers and their Election; Precedence among Vice-Presidents

The Conference shall have a President and seven Vice-Presidents.

(2) The Credentials Committee, each of the two Main Committees and the Drafting
Committee shall have a President and two Vice-Presidents.
(3)

Any Working Group shall have a President and two Vice-Presidents.

(4) The Conference, meeting in Plenary, and presided over by the Director General of WIPO,
shall elect its President, and, then, presided over by its President shall elect its Vice-Presidents
and the officers of the Credentials Committee, the Main Committees and the Drafting
Committee.
(5) The officers of a Working Group shall be elected by the Main Committee that establishes
that Working Group.
(6) Precedence among the Vice-Presidents of a given body (the Conference, the Credentials
Committee, the two Main Committees, any Working Group, the Drafting Committee) shall be
determined by the place occupied by the name of the State of each of them in the list ofMember Delegations established in the alphabetical order of the names of the States in French.
The Vice-President of a given body who has precedence over all the other Vice-Presidents ofthat body shall be called “the ranking” Vice-President of that body.
Rule 16:

Acting President(1) If the President is absent from a meeting, the meeting shall be presided over, as Acting
President, by the ranking Vice-President of that body.
(2) If all the officers of a body are absent from any meeting of the body concerned, that bodyshall elect an Acting President.
Rule 17:

Replacement of the President

If the President becomes unable to perform his or her functions for the remainder of the durationof the Conference, a new President shall be elected.
Rule 18:

Vote by the Presiding Officer(1) No President, whether elected as such or acting (hereinafter referred to as “the Presiding
Officer”), shall take part in voting. Another member of his or her Delegation may vote for that
Delegation.
(2) Where the Presiding Officer is the only member of his or her Delegation, he or she may
vote, but only in the last place.

AVP/PM/3
page 10
CHAPTER V: CONDUCT OF BUSINESS
Rule 19:

Quorum(1) A quorum shall be required in the Conference, meeting in Plenary; it shall, subject toparagraph (3), be constituted by one-half of the Member Delegations represented at theConference.
(2) A quorum shall be required for the meetings of each Committee (the Credentials
Committee, the two Main Committees, the Drafting Committee and the Steering Committee) andany working group; it shall be constituted by one-half of the members of the Committee orworking group.
(3) The quorum at the time of the adoption of the Treaty by the Conference, meeting in
Plenary, shall be constituted by one half of the Member Delegations whose credentials were
found in order by the Conference meeting in Plenary.
Rule 20:

General Powers of the Presiding Officer(1) In addition to exercising the powers conferred upon Presiding Officers elsewhere by theseRules, the Presiding Officer shall declare the opening and closing of the meetings, direct thediscussions, accord the right to speak, put questions to the vote, and announce decisions. The
Presiding Officer shall rule on points of order and, subject to these Rules, shall have complete
control of the proceedings at any meeting and over the maintenance of order thereat.
(2) The Presiding Officer may propose to the body over which he or she presides thelimitation of time to be allowed to each speaker, the limitation of the number of times each
Delegation may speak on any question, the closure of the list of speakers or the closure of thedebate. The Presiding Officer may also propose the suspension or the adjournment of themeeting, or the adjournment of the debate on the question under discussion. Such proposals of
the Presiding Officer shall be considered as adopted unless immediately rejected.
Rule 21:

Speeches(1) No person may speak without having previously obtained the permission of the Presiding
Officer. Subject to Rules 22 and 23, the Presiding Officer shall call upon persons in the order inwhich they ask for the floor.
(2) The Presiding Officer may call a speaker to order if the remarks of the speaker are not
relevant to the subject under discussion.
Rule 22:

Precedence in Receiving the Floor(1) Member Delegations asking for the floor are generally given precedence over Observer
Delegations asking for the floor, and Member Delegations and Observer Delegations are
generally given precedence over Observers.
(2) The President of a Committee or working group may be given precedence during
discussions relating to the work of the Committee or working group concerned.
(3) The Director General of WIPO or his representative may be given precedence for making
statements, observations or suggestions.

AVP/PM/3
page 11
Rule 23:

Points of Order(1) During the discussion of any matter, any Member Delegation may rise to a point of order,
and the point of order shall be immediately decided by the Presiding Officer in accordance withthese Rules. Any Member Delegation may appeal against the ruling of the Presiding Officer.
The appeal shall be immediately put to the vote, and the Presiding Officer’s ruling shall standunless the appeal is approved.
(2) The Member Delegation that has risen to a point of order under paragraph (1) may not
speak on the substance of the matter under discussion.
Rule 24:

Limit on Speeches

In any meeting, the Presiding Officer may decide to limit the time allowed to each speaker andthe number of times each Delegation and Observer may speak on any question. When thedebate is limited and a Delegation or Observer has used up its allotted time, the Presiding
Officer shall call it to order without delay.
Rule 25:

Closing of List of Speakers(1) During the discussion of any given question, the Presiding Officer may announce the listof participants who have asked for the floor and decide to close the list as to that question. The
Presiding Officer may nevertheless accord the right of reply to any speaker if a speech,
delivered after the list of speakers has been closed, makes it desirable.
(2) Any decision made by the Presiding Officer under paragraph (1) may be the subject of an
appeal under Rule 23.
Rule 26:

Adjournment or Closure of Debate

Any Member Delegation may at any time move the adjournment or closure of the debate on thequestion under discussion, whether or not any other participant has asked for the floor. In
addition to the proposer of the motion to adjourn or close the debate, permission to speak onthat motion shall be given only to one Member Delegation seconding and two Member
Delegations opposing it, after which the motion shall immediately be put to the vote. The
Presiding Officer may limit the time allowed to speakers under this Rule.
Rule 27:

Suspension or Adjournment of the Meeting

During the discussion of any matter, any Member Delegation may move the suspension or the
adjournment of the meeting. Such motions shall not be debated, but shall immediately be put tothe vote.
Rule 28:

Order of Procedural Motions; Content of Interventions on Such Motions(1) Subject to Rule 23, the following motions shall have precedence in the following order
over all other proposals or motions before the meeting:(i)to suspend the meeting,(ii)

to adjourn the meeting,AVP/PM/3
page 12(iii)

to adjourn the debate on the question under discussion,(iv)

to close the debate on the question under discussion.

(2) Any Member Delegation that has been given the floor on a procedural motion may speakon that motion only, and may not speak on the substance of the matter under discussion.
Rule 29:(1)

Basic Proposal; Proposals for Amendment(a) Documents [documents prepared in accordance with Rule 1 will be specified here]
shall constitute the basis of the discussions in the Conference, and the text of the draft
Treaty contained in those documents shall constitute the “Basic Proposal.”(b) Where, for any given provision of the draft Treaty there are two or three alternatives
in the Basic Proposal, consisting of either two or three texts, or one or two texts and analternative that there should be no such provision, the alternatives shall be designatedwith the letters A, B and, where applicable, C, and shall have equal status. Discussions
shall take place simultaneously on the alternatives and, if voting is necessary and there isno consensus on which alternative should be put to the vote first, each Member
Delegation shall be invited to indicate its preference among the two or three alternatives.
The alternative supported by more Member Delegations than the other one or twoalternatives shall be put to the vote first.
(c) Wherever the Basic Proposal contains words within square brackets, only the textthat is not within square brackets shall be regarded as part of the Basic Proposal, whereas
words within square brackets shall be treated as a proposal for amendment if presented
as provided in paragraph (2).

(2)

Any Member Delegation may propose amendments to the Basic Proposal.

(3) Proposals for amendment shall, as a rule, be submitted in writing and handed to theSecretary of the body concerned. The Secretariat shall distribute copies to the Delegations andthe Observers. As a general rule, a proposal for amendment cannot be taken into considerationand discussed or put to the vote at a meeting unless copies of it have been distributed not later
than three hours before it is taken into consideration. The Presiding Officer may, however,
permit the taking into consideration and discussion of a proposal for amendment even thoughcopies of it have not been distributed or have been distributed less than three hours before it istaken into consideration.
Rule 30:

Decisions on the Competence of the Conference(1) If a Member Delegation moves that a duly seconded proposal should not be taken into
consideration by the Conference because it is outside the latter’s competence, that motion shallbe decided upon by the Conference, meeting in Plenary, before the proposal is taken into
consideration.
(2) If the motion referred to in paragraph (1), above, is made in a body other than the
Conference, meeting in Plenary, it shall be referred to the Conference, meeting in Plenary, for aruling.

AVP/PM/3
page 13Rule 31:

Withdrawal of Procedural Motions and Proposals for Amendment

Any procedural motion and any proposal for amendment may be withdrawn by the Member
Delegation that has made it, at any time before voting on it has commenced, provided that no
amendment to it has been proposed by another Member Delegation. Any motion or proposalthus withdrawn may be reintroduced by any other Member Delegation.
Rule 32:

Reconsideration of Matters Decided

When any matter has been decided by a body, it may not be reconsidered by that body unlessso decided by the majority applicable under Rule 34(2)(ii). In addition to the proposer of the
motion to reconsider, permission to speak on that motion shall be given only to one Member
Delegation seconding and two Member Delegations opposing the motion, after which the motion
shall immediately be put to the vote.
CHAPTER VI: VOTING
Rule 33:

Right to Vote

(1) Each Member Delegation shall have the right to vote. A Member Delegation shall haveone vote, may represent itself only and may vote in its name only.
(2) The Special Delegation has no right to vote and, for the purposes of paragraph (1) of thisRule and Rule 34, the Special Delegation is not covered by the term “Member Delegations.”(3) The Special Delegation may, under the authority of the European Union, exercise therights to vote of the Member States of the European Union which are represented at the
Diplomatic Conference, provided that(i)the Special Delegation shall not exercise the rights to vote of the Member States of
the European Union if the Member States exercise their rights to vote and vice versa, and(ii) the number of votes cast by the Special Delegation shall in no case exceed thenumber of Member States of the European Union that are represented at the Diplomatic
Conference and that are present at and entitled to participate in the vote.
Rule 34:(1)

Required Majorities

All decisions of all bodies shall be made as far as possible by consensus.

(2) If it is not possible to attain consensus, the following decisions shall require a majority of
two-thirds of the Member Delegations present and voting:(i)adoption by the Conference, meeting in Plenary, of these Rules, and, once adopted,
any amendment to them,(ii)

decision by any of the bodies to reconsider, under Rule 32, a matter decided,(iii)

adoption by the Conference, meeting in Plenary, of the Treaty,

whereas all other decisions of all bodies shall require a simple majority of the Member
Delegations present and voting.

AVP/PM/3
page 14(3) “Voting” means casting an affirmative or negative vote; express abstention or non-voting
shall not be counted.
Rule 35:

Requirement of Seconding; Method of Voting(1) Any proposal for amendment made by a Member Delegation shall be put to a vote only ifseconded by at least one other Member Delegation.
(2) Voting on any question shall be by show of hands unless a Member Delegation, seconded
by at least one other Member Delegation, requests a roll-call, in which case it shall be by rollcall. The roll shall be called in the alphabetical order of the names in French of the States,
beginning with the Member Delegation whose name shall have been drawn by lot by the
Presiding Officer.
Rule 36:

Conduct During Voting(1) After the Presiding Officer has announced the beginning of voting, the voting shall not beinterrupted except on a point of order concerning the actual conduct of the voting.
(2) The Presiding Officer may permit a Member Delegation to explain its vote or its
abstention, either before or after the voting.
Rule 37:

Division of Proposals

Any Member Delegation may move that parts of the Basic Proposal or of any proposal for
amendment be voted upon separately. If the request for division is objected to, the motion fordivision shall be put to a vote. In addition to the proposer of the motion for division, permission
to speak on that motion shall be given only to one Member Delegation seconding and two
Member Delegations opposing it. If the motion for division is carried, all parts of the Basic
Proposal or of the proposal for amendment that have been separately approved shall again be
put to the vote, together, as a whole. If all operative parts of the Basic Proposal or of the
proposal for amendment have been rejected, the Basic Proposal or the proposal for amendment
shall be considered rejected as a whole.
Rule 38:

Voting on Proposals for Amendment(1) Any proposal for amendment shall be voted upon before the text to which it relates isvoted upon.
(2) Proposals for amendment relating to the same text shall be put to the vote in the order of
their substantive remoteness from the said text, the most remote being put to the vote first andthe least remote being put to the vote last. If, however, the adoption of any proposal for
amendment necessarily implies the rejection of any other proposal for amendment or of theoriginal text, such other proposal or text shall not be put to the vote.
(3) If one or more proposals for amendment relating to the same text are adopted, the text as
amended shall be put to the vote.
(4) Any proposal the purpose of which is to add to or delete from a text shall be considered a
proposal for amendment.

AVP/PM/3
page 15
Rule 39:

Voting on Proposals for Amendment on the Same Question

Subject to Rule 38, where two or more proposals relate to the same question, they shall be put
to the vote in the order in which they have been submitted, unless the body concerned decides
on a different order.
Rule 40:

Equally Divided Votes(1) Subject to paragraph (2), if a vote is equally divided on a matter that calls only for a simple
majority, the proposal shall be considered rejected.
(2) If a vote is equally divided on a proposal for electing a given person to a given position as
officer and the nomination is maintained, the vote shall be repeated, until either that nominationis adopted or rejected or another person is elected for the position in question.
CHAPTER VII: LANGUAGES AND MINUTES
Rule 41:

Languages of Oral Interventions(1) Subject to paragraph (2), oral interventions made in the meetings of any of the bodies
shall be in Arabic, Chinese, English, French, Portuguese, Russian or Spanish, andinterpretation shall be provided by the Secretariat into Arabic, Chinese, English, French,
Russian and Spanish.
(2) Any of the Committees and any working group may, if none of its members objects,
decide to dispense with interpretation or to limit interpretation to some only of the languages thatare referred to in paragraph (1).
Rule 42:

Summary Minutes(1) Provisional summary minutes of the meetings of the Conference, meeting in Plenary, andof the Main Committees shall be drawn up by the International Bureau and shall be madeavailable as soon as possible after the closing of the Conference to all speakers, who shall,
within two months after the minutes have been made available, inform the International Bureauof any suggestions for changes in the minutes of their own interventions.
(2)

The final summary minutes shall be published in due course by the International Bureau.

Rule 43:

Languages of Documents and Summary Minutes(1) Any written proposal shall be presented to the Secretariat in Arabic, Chinese, English,
French, Russian or Spanish. Such proposal shall be distributed by the Secretariat in Arabic,
Chinese, English, French, Russian and Spanish.
(2) Reports of the Committees and any working group shall be distributed in Arabic, Chinese,
English, French, Russian and Spanish. Information documents of the Secretariat shall be
distributed in English and French; and, whenever practicable, also in Arabic, Chinese, Russianand Spanish.

AVP/PM/3
page 16(3)(a) Provisional summary minutes shall be drawn up in the language used by the speaker
if the speaker has used English, French or Spanish; if the speaker has used anotherlanguage, the intervention shall be rendered in English or French at the choice of theInternational Bureau.
(b) The final summary minutes shall be made available in English and French; and,
whenever practicable, also in Arabic, Chinese, Russian and Spanish.

CHAPTER VIII: OPEN AND CLOSED MEETINGS
Rule 44:

Meetings of the Conference and of the Main Committees

The meetings of the Conference, meeting in Plenary, and of the Main Committees shall be open
to the public unless the Conference, meeting in Plenary, or the interested Main Committee,
decides otherwise.
Rule 45:

Meetings of Other Committees and of Working Groups

The meetings of the Credentials Committee, the Drafting Committee, the Steering Committee
and any working group shall be open only to the members of the Committee or the working
group concerned and to the Secretariat.
CHAPTER IX: OBSERVER DELEGATIONS AND OBSERVERS
Rule 46:

Status of Observers(1) Observer Delegations may attend, and make oral statements in the Plenary meetings of
the Conference and the meetings of the Main Committees.
(2) Observers may attend the Plenary meetings of the Conference and the meetings of theMain Committees. Upon the invitation of the Presiding Officer, they may make oral statementsin those meetings on questions within the scope of their activities.
(3) Written statements submitted by Observer Delegations or by Observers on subjects forwhich they have a special competence and which are related to the work of the Conference
shall be distributed by the Secretariat to the participants in the quantities and in the languages inwhich the written statements were made available to it.
CHAPTER X: AMENDMENTS TO THE RULES OF PROCEDURE
Rule 47:

Possibility of Amending the Rules of Procedure

With the exception of the present Rule, these Rules may be amended by the Conference,meeting in Plenary.

AVP/PM/3
page 17
CHAPTER XI: FINAL ACT
Rule 48:

Signing of the Final Act

If a final act is adopted, it shall be open for signature by any Delegation.

[End of document]