THERS Make New Standards Program
for the Next Generation Researchers

Application Guidelines(Manual for External Applicants)
Education Planning Division, Education & International Affairs Department
Doctoral Education Consortium[External Applicants]- Please refer to this manual if your Nagoya University ID has not been issued
at the time of your application.

1

THERS Make New Standards Program
for the Next Generation Researchers
Step-by-step guide to theapplication submission process

STEP 1●STEP 2●

STEP 3●

STEP 4●

Registration of application information (pp. 3–7)
- Register for application on the Doctoral Education
Consortium website.
Confirmation of application number (pp. 8ー9)
- You will be notified of your application number in an
automatic reply email after completing the registration ofapplication information.
- Submission of the “Application Eligibility Screening(Form A)” * Applicable students only
Application preparation (pp. 10–12)- Check the Points to Note and prepare your application.
Application submission (pp. 13–16)- Convert your application (Forms 1 and 2) to a PDF file andsubmit it to NUSS.
- Submit your application outline video to NUSS.
- Academic Advisor Evaluation (Form 3) should besubmitted by your academic advisor using the2dedicated form.

THERS Make New Standards Program
for the Next Generation Researchers

Step [1]Complete the registration ofapplication information on theDoctoral Education Consortium
website.
https://dec.nagoyau.ac.jp/spring_information/[Registration of application
information ]- Registration of application
information is an essential
process to have an Application
Number issued. Note that if you
do not submit the application
registration, you will not beable to submit an application.
3THERS Make New Standards Program
for the Next Generation Researchers

Step [2]Open the registration details
page, enter your email
address in the form and send it
to us. The URL for registration
will be sent automatically tothe address you entered.

Sample[Points to Note]
If you do not receive an
automatic reply email, youraddress may be incorrect or it
may have been filtered into thejunk mail folder.
*Webmail such as Gmail, Yahoo, qq, etc. may not be received. Please set up your e-mailaddress to receive “@nagoya-u.ac.jp”.
4

THERS Make New Standards Program
for the Next Generation Researchers

Step [3]Click on the URL in the email
you received and complete all
the required information.
Alphabetic and numericcharacters should be halfwidthcharacters.

Sample[Point to Note]- Be sure to select the correct
Year of Application and Yearof Enrollment.
- If you are not a Nagoya
University student, enter“None” in the Student ID andNagoya University ID fields.
- Select “Other than Nagoya
University*” for enrollment
category.
5

THERS Make New Standards Program
for the Next Generation Researchers

Step [4]Please double-check youremail address before
clicking Confirm Application
Details.
If you enter an incorrect
email address, you will notreceive an acceptancecompletion email and will beunable to confirm yourapplication number.

Sample6

THERS Make New Standards Program
for the Next Generation Researchers

Step [5]SampleConfirm the entered details
again. If there are no mistakes,
click Send.
Before sending,please double-check youremail address again.
You can only register once.
Make sure that the field, andyear of your application are allcorrect.

7

THERS Make New Standards Program
for the Next Generation Researchers

Step [6]You will be notified of your application number in an automatic reply email after
completing the registration of application information.
Your application number is important because it is used from thesubmission of your application form to the pass/fail decision. Keep it until
the screening process is completed.
*Your application number is required for the Academic Advisor Evaluation (Form3), so please share it with your academic advisor.
Please note that you cannot reply to this email with inquiries and so on.
[Point to Note]- Be sure to check the automatedemail response after completingyour application registration.
If you cannot see the automated
reply, it may be in your email
junk folder, or you may not haveregistered successfully.
- If you have not received theemail response, be sure toconfirm using the Inquiry Form.

https://dec.nagoya-u.ac.jp/inquiry/topSample

8

THERS Make New Standards Program
for the Next Generation Researchers※Students who are not eligible to apply under "4. Eligibility for Application“.

Submission of the “Application Eligibility Screening (Form A)”
Students who are not eligible to apply under "4. Eligibility for Application"in the Application Guidelines, whether new or additional recruitments, but
who wish to apply for this program under special circumstances, must
follow the procedure below to be checked for their eligibility separately.
Register their application information and submit the "Application forApplication Eligibility Screening (Form A)" via submission form bellow
during the application information registration period.
・Submit to：https://dec.nagoya-u.ac.jp/inquiry/9263-2- Name the file to be submitted as follows.
“form A (application number)” Ex: form A (K22000000)
Submission deadline: Friday, March 8 at 14:00
9THERS Make New Standards Program
for the Next Generation Researchers

Step [7]Documents related to the application can be obtained from theOverview section of the Doctoral Education Consortium website.
Use a computer to prepare your application. (No handwriting)Download the English version of the application form, click “EN” on
the page top right corner.
Sample10

THERS Make New Standards Program
for the Next Generation Researchers

Step [8][Preparing Your Application]-Be sure to prepare your application so that it fits the number of pages
specified in each form.
Use 10.5 point or larger font size.
The forms of application documents, text size and font cannot be changed.
The titles and descriptions of each item in the application forms cannot beedited or deleted.
Add page numbers in the center of the footer.

Add your Application Number in the lower right of the footer.

(Example)

Page Number

Application
Number11

THERS Make New Standards Program
for the Next Generation Researchers

Step [9][How to Submit Your Application]- When submitting your application, convert Forms 1 and 2 into a
PDF file and name it form 1 (application number).

Form 1Form 2- Please confirm your Application Number by the notification
email you received from the pre-application.
(1 alphabetic character + 9 numeric digits)
12

THERS Make New Standards Program
for the Next Generation Researchers

Step [10][Submitting Your Application]
After completing your application document, please submit it tothe NUSS (Nagoya University Storage Service). *The submission
URL will be notified via email between March 13th and March15th.
(Time of receiving application forms is determined by the time it isuploaded to the server. Please avoid submitting your application atthe last minute.)[Point to Note]- In case of multiple uploads, the latest one will be accepted.
After the deadline, it cannot be replaced. Please prepareand submit your application carefully.
13THERS Make New Standards Program
for the Next Generation Researchers

Step [11][Submitting a video]- Upload your video to NUSS (Nagoya University Storage Service).
*The submission URL will be notified via email between March
13th and March 15th.
- Name the file mov(application number). Format is MP4.
- For details, check “Creating a video overview of the application”.
[Points to Note]- In case of multiple uploads, the latest one will be accepted. After thedeadline, it cannot be replaced. Please prepare and submit yourapplication carefully.
- This video will be used for the first screening and second screening(those eligible only).

14

THERS Make New Standards Program
for the Next Generation Researchers

Step [12][How to submit materials to NUSS]- Enter the submission URL (NUSS) and upload the files by selecting them ordragging and dropping them into the text frame.

- When uploading is complete, you will see the following message.

When you close the browser, this message disappears, but there is no problem with the submission status.

Sample15

THERS Make New Standards Program
for the Next Generation Researchers

Step [13]The person who prepared the evaluation (academic adviser, etc.) should submit
it directly as a PDF using the form below.
- Submission form:

https://dec.nagoya-u.ac.jp/inquiry/form3- Name the file to be submitted as follows.
“form3(application number)” Ex: form3(K22000000)- Submission deadline: April 2, 2024 (Tuesday) 14:00*Each application number is made up of one alphabetic character followed byeight numeric digits, and is assigned to a student at the time of pre-registration.
* Fill in the required details and upload Form 3.
If you enter an incorrect email address, you will not receive an acceptancecompletion email. Be sure to check your email address before sending.
16THERS Make New Standards Program
for the Next Generation Researchers

Contact Us
If you have any questions, contact us using the inquiry form below.
〇 Contact Information
Education Planning Division, Education & International Affairs
Department (Doctoral Education Consortium Office)〇 Inquiry Form
https://dec.nagoya-u.ac.jp/inquiry/top
See the Doctoral Education Consortium website for the latestinformation.
https://dec.nagoya-u.ac.jp/spring_information/17