May 12 , 2020
(Protocol Version 14)

Kumamoto University’s Correspondence to the Outbreak of the COVID-19(Protocol Version 14)
In order to control/prevent the virus transmission, all faculty members, professors, and students ofKumamoto University (hereafter KU) are requested to take measures including the following but not limitedto;-

Cover your mouth and nose with your sleeve or anything else other than your palms when cough orsneeze-

Wash your hands properly and frequently (rub alcohol hand-sanitizer* on to your hands and betweenfingers) *in the case of its being difficult to be obtained, use hand soap and wash hands under runningwater instead

Please note that all precautions should be taken as if to prevent other infectious diseases such as common
cold and influenza.
Also, since there is significant transmission by people not showing symptoms, these asymptomatic/presymptomatic corona-virus carriers are most likely contributing to the rapid spread of the corona virus.
Therefore, changing your way of thinking must be done, and you should think that you are one of these
asymptomatic/pre-symptomatic corona-virus carriers and consider what you should do or should not do inorder to prevent from transmitting the virus you carry to the others around you.
1. Correspondence of Faculty Members and Students[Going Abroad]a.

As advised on Overseas Safety Information published by Ministry of Foreign Affairs of Japan, do nottravel to any of the LEVEL 3 areas/regions/countries below listed (including both personal andbusiness trips.)

b. Avoid taking non-emergency and/or unnecessary trips to any of the LEVEL 2 areas/regions/countries.
c.

When you plan any trips abroad (including personal trips,) please ensure to check and pay attention
to the most up-to-date information by accessing Ministry of Foreign Affairs of Japan’s website* andMinistry of Health, Labor and Welfare Quarantine Station’s website**. In addition, ensure to notify ofyour trip plan to the General Affairs Division officer (in case of a Faculty member) or the Educational
Affairs Division officers at your faculty/school (in case of a student) prior to the trip.

d. With regards to studying abroad, it should be re-considered about its necessity or to postpone. For
any studying abroad plans/schedules (both on exchange programs or personal,) a close attention
should be paid.

May 12 , 2020
(Protocol Version 14)e. Please visit Ministry of Health, Labor and Welfare’s website for more information.
* http://www2.anzen.mofa.go.jp (Ministry of Foreign Affairs of Japan)** http://www.forth.go.jp/topics/fragment1.html (Ministry of Health, Labor and Welfare
Quarantine Station)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html (Ministry of Health,Labor and Welfare)[Returning from Your Trip from Other Countries]a.

Any returnees and visitors from other countries are requested to self-quarantine him/herself for 14
days at one of the designated places the Quarantine Station Director specifies as well as to refrainfrom taking any public transportation.

b. Ensure to utilize the self-observation sheet in order to maintain and observe your health condition
during the 14-day quarantine period and send the sheet to KU Health Centre via FAX or e-mail when
the period is over.
[Domestic Travel (both Business and Personal)]a.

KU, in principle, bans any domestic travel including both business and personal to any
areas/cities/prefectures where the Prime Minister of Japan has declared a state of emergency.

b. After returning to Kumamoto Prefecture from any of the areas above mentioned, self-quarantine for
14 days counting from the next day of your return. During this 14-day quarantine period, ensure toutilize the self-observation sheet in order to maintain and observe your health condition and send thesheet to KU Health Centre via FAX or e-mail when the period is over.
c.

Refrain from taking any domestic trips to any other areas mentioned above unless it is urgent andnecessary.

[Health Maintenance]a. When having cold-like symptoms, take a leave of absence (utilize the self-observation sheet and makea list of all the places you have visited and all the people you have made contact with incase you areto be requested to report to the Public Health Centre)
b. Also, if applicable, contact the “Help Line” at any Public Health Centre locations***;-Having a fatigue, a difficulty in breathing, or a high fever-

If you are someone* who is prone to serious illness and showing relatively mild cold symptoms
such as coughs and a fever* The elderly and people with primary conditions/diseases such as diabetes, heart failures,
respiratory diseases, people undergoing artificial dialysis, immunosuppressant treatments,
chemotherapy, and who are pregnant.

May 12 , 2020
(Protocol Version 14)
If you are NOT someone who is listed above and having mile cold symptoms such as a fever and-coughs (You need to contact the “Help Line” if the mentioned symptoms continue for more thanfour days. Each individual shows symptoms in different degree; therefore, if you feel you areshowing strong symptoms, please contact the Help Line. This also includes personnel who is onantipyretic.)c.

Being one of the members of a corona-virus cluster with or without any shown symptoms
If diagnosed as a suspected case after consulting with the “Help Line,” they will give you a referral toa specialist. When visit the specialist’s office, avoid taking any public transportation.
Also, please contact KU Health Centre at 096-342-2164 not only prior to and after your visitation to aspecialist’s office but also the diagnosis/the examination result becomes available.
*** Each public health centre’s support desk will work as a “Help Line” and schedule anappointment with a medical institution, so please find the one nearby from the list on thefollowing page and contact them.

d. Take a body temperature and self-check own health condition every morning.
[Attending Events]
a. Refrain from attending any events which are held at a venue where it is poorly ventilated, densely
crowded, also a high risk of having unpredictable contacts with an unspecified majority is present.
These venues are considered at a high risk of making clusters.
b. Any events organized, run, and enforced by Kumamoto University should be cancelled or postponedin order to control and prevent the spread of the virus and put attendees’ health and safetyconcerns as the first priority corresponding to Japanese Governments’ Basic Principle. These events
include;c.

-Children’s events-

Events which the elderly’s attendance is foreseeably high-Events which an unspecified majority will attend-

Events involve face-to-face conversation

As for other events, re-consideration of its necessity, detailed planning, and precautions for virus
prevention should be taken in measure.

[Infection Prevention]
a. Take safety measures in order to keep social-distancing from others such as limiting the duration ofmeetings, ventilating rooms frequently, dividing and scattering members to use various venues, andhaving online meetings.
b. If face-to-face work is necessary, ensure to keep the social distance between each other to preventthe infection.
c.

May 12 , 2020
(Protocol Version 14)[Obtaining the Most Up-To-Date Information]
The most current information is available and should be obtained from each of the following
website;Ministry of Education: [COVID-19］Information about MEXT’s measures
https://www.mext.go.jp/en/mext_00006.html
Ministry of Health, Labor and Welfare: About Coronavirus Disease 2019 (COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htm
Office for Pandemic Influenza and New Infection Diseases Preparedness and Response, Cabinet
Secretariat:
http://www.cas.go.jp/jp/influenza/novel_coronavirus.html (contents available in Japaneseonly)
Ministry of Foreign Affairs:
https://www.anzen.mofa.go.jp/ (contents available in Japanese only)
Ministry of Justice: Information related to New Coronavirus Infection (COVID-19) fromImmigration Services Agency
http://www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html
2. Establishing the Crisis Management Headquarters for COVID-19
For the prevention and the control of the spread of virus infection/transmission, KU has established theCrisis Management Headquarters.
Any decisions to be made by the Crisis Management Headquarters will be notified via e-mails orposted on University Portal.
To accommodate to the constantly-changing situation, the Headquarters will monitor the following
section “3. Assumable Future Events” contents closely, make appropriate decisions to overcome each
equivalent situation, and inform all staff members and students regarding the future countermeasures;
therefore, please beware of any new information to be released.
3. Assumable Future Events① A confirmed case or a suspected case found among the University staff members and students(including their co-living family members)② A suspected case of a secondary transmission/infection originated by a University staff member ora student
4. KU’s Correspondence to the Above Events① and ② Closure of classes and/or Closure of University* This is subject to change as each situation will be observed, then an appropriate solution will be
proposed
General Affairs Division
Ext. 3117 & 3118

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(Protocol Version 14)
List of Public Health Centres (Help Line)
Location

Phone Number

Hours of Operation

Jurisdictions
Arao-city,

Ariake Public Health Centre

0968-72-2184

9 AM – 7 PM *Tamana-city,
Tamana-gun

Yamaga Public Health Centre

0968-44-4121

9 AM – 7 PM *Yamaga-city
Kikuchi-city,

Kikuchi Public Health Centre

0968-25-4138

9 AM – 7 PM *Koshi-city,
Kikuchi-gun

Aso Public Health Centre

0967-24-9030

9 AM – 7 PM *Mifune Public Health Centre

096-282-0016

9 AM – 7 PM *Aso-city,
Aso-gunKamimashiki-gun
Uto-city,

Uki Public Health Centre

0964-32-1207

9 AM – 7 PM *Uki-city,
Shimomashiki-gun

Yatsushiro Public Health Centre

0965-33-3229

9 AM – 7 PM *Minamata Public Health Centre

0966-63-4104

9 AM – 7 PM *Hitoyoshi Public Health Centre

0966-22-3107

9 AM – 7 PM *Yatsushiro-city,
Yatsushiro-gun
Minamata-city,
Ashikita-gun
Hitoyoshi-city,
Kuma-gunKamiamakusa-city,

Amakusa Public Health Centre

0969-23-0172

9 AM – 7 PM *Amakusa-city,Amakusa-gun

Kumamoto Public Health Centre

096-372-0705
096-364-3222

24 Hours

Kumamoto-city

Public Health Emergencies
Management Division at
Kumamoto Prefectural

096-333-2256

9 AM – 7 PM

Government Office(for general inquiries only)* any calls outside of operating hours will be transferredSupport Desk for Non-Japanese Speakers (including consultations for the COVID-19)
Location
Kumamoto Consultation and Support Plaza
for Foreign Residents

Phone Number
096-359-4995

Hours of Operation
10 AM – 6 PM
(Excluding 2nd and 4th Mondays)