March 18, 2020

Kumamoto University’s Correspondence to the Outbreak of the COVID-19(Protocol Version 11-3)（KU website: https://www.kumamoto-u.ac.jp/whatsnew/koho/korona）
In order to control/prevent the virus transmission, all faculty members, professors, and studentsof Kumamoto University are requested to take measures including the following but not limited to;-Keep calm and attempt not to have excessive anxiety-

Cover your mouth and nose with your sleeve or anything else other than your palms whencough or sneeze-

Wash your hands properly and frequently (rub alcohol hand-sanitizer on to your hands andbetween fingers)

Please note that all precautions should be taken as if to prevent other infectious diseases such ascommon cold and influenza.
1. Correspondence of Faculty Members and Students[Going Abroad]a.

As advised on Overseas Safety Information published by Ministry of Foreign Affairs ofJapan, do not travel to any of the LEVEL 3 areas/regions/countries below listed (including
both personal and business trips.)

b. Avoid taking non-emergency and/or unnecessary trips to any of the LEVEL 2areas/regions/countries.
c.

When you plan any trips abroad (including personal trips,) please ensure to check and pay
attention to the most up-to-date information by accessing Ministry of Foreign Affairs ofJapan’s website* and Ministry of Health, Labor and Welfare Quarantine Station’s
website**. In addition, ensure to notify of your trip plan to the General Affairs Divisionofficer (in case of a Faculty member) or the Educational Affairs Division officers at yourfaculty/school (in case of a student) prior to the trip.

d. Please visit Ministry of Health, Labor and Welfare’s website for more information.
* http://www2.anzen.mofa.go.jp (Ministry of Foreign Affairs of Japan)** http://www.forth.go.jp/topics/fragment1.html (Ministry of Health, Labor and Welfare
Quarantine Station)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html (Ministry ofHealth, Labor and Welfare)[Returning from Your Trip]a.

Any returnees and visitors from any part of the areas listed as LEVEL 2 or 3 must remain athome and quarantine him/herself for 14 days

-If you enter Japan after March 8th, the 14-day quarantine period begins from the dayafter entering Japan-If you enter Japan on or before March 8th, these 14 days begin from the day of entry-

In above both cases, if you are a returnee or a visitor from People’s Republic of China orRepublic of Korea, the standby period at the designated place assigned by theQuarantine Director is also counted towards it

b. Above mentioned rules for traveling to LEVEL 2 and 3 as well as the 14-day quarantine
period apply to those who would enter listed countries/areas as part of their transits.
c.

Utilize the self-observation sheet in order to maintain and observe your health during the14-day quarantine period and FAX it to KU Health Centre when the period is over.

Important Notifications:
For those newly-arriving international students from either People’s Republic of China andRepublic of Korea are not allowed their entries into Japan until March 31, 2020. However, this does
not apply to you if you have applied for the re-entry when leaving Japan.
People (both foreign and Japanese nationals) who enter Japan from LEVEL 3 countries/areas
including Islamic Republic of Iran, Italian Republic, and Republic of San Marino will be requested totake a PCR test and health observation at the airport or the place of entry, self-quarantine for 14days, and refrain the use of public transportation.
For the time being, Ministry of Justice denies permission to land in Japan to the following foreign
nationals as ones who fall under the Article 5, paragraph (1), item (xiv) of Immigration Control andRefugee Recognition Act, unless the circumstances are exceptional. Foreign nationals who havestayed in any of the LEVEL 3 cities/provinces/regions within 14 days prior to the application forlanding (“Information Related to New Coronavirus Infection(COVID-19) from Immigration Services
Agency.” The Ministry of Justice：Information Related to New Coronavirus Infection(COVID-19) fromImmigration Services Agency, The Ministry of Justice, 11 Mar. 2020,
www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html.)[Health Maintenance]a. When having cold-like symptoms, take a leave of absence (utilize the self-observation
sheet)
b. Also, if you have following symptoms, contact the “Help Line” at any Public Health Centre
locations***;-Cold-like symptoms and a fever higher than 37.5℃/99.5℉ for more than four
consecutive days

-A fatigue or a difficulty in breathingPlease note that the elderly and people with primary conditions/diseases should contact
the “Help Line” if above symptoms continue for more than two days.
c.

If diagnosed as a suspected case after consulting with the “Help Line,” they will give you areferral to a specialist. When visit the specialist’s office, avoid taking any publictransportation.
Also, please contact KU Health Centre at 096-342-2164 not only prior to and after yourvisitation to a specialist’s office but also the diagnosis/the examination result becomes
available.
*** Each public health centre’s support desk will work as a “Help Line” and schedule anappointment with a medical institution, so please find the one nearby from the liston the following page and contact them.

[Attending Events]
a. Refrain from attending any events which are held at a venue where it is poorly ventilated,
densely crowded, also a high risk of having unpredictable contacts with an unspecified
majority is present. These venues are considered at a high risk of making clusters.
b. Any events organized, run, and enforced by Kumamoto University should be cancelled or
postponed in order to control and prevent the spread of the virus and put attendees’
health and safety concerns as the first priority in regard to Japanese Governments’ BasicPrinciple. These events include;c.

-Children’s events-

Events which the elderly’s attendance is foreseeably high-Events which an unspecified majority will attend-

Events involve face-to-face conversation

As for other events, re-consideration of its necessity, detailed planning, and precautions forvirus prevention should be taken in measure.

[Obtaining the Most Up-To-Date Information]
The most current information is available and should be obtained from each of thefollowing website;
Ministry of Education: [COVID-19］Information about MEXT’s measures
https://www.mext.go.jp/en/mext_00006.html
Ministry of Health, Labor and Welfare: About Coronavirus Disease 2019 (COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htm
Office for Pandemic Influenza and New Infection Diseases Preparedness and Response,Cabinet Secretariat: http://www.cas.go.jp/jp/influenza/novel_coronavirus.html (contentsavailable in Japanese only)
Ministry of Foreign Affairs: https://www.anzen.mofa.go.jp/ (contents available inJapanese only)
Ministry of Justice: Information related to New Coronavirus Infection (COVID-19) fromImmigration Services Agency
http://www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html
2. Establishing the Crisis Management Headquarters for COVID-19
For the prevention and the control of the spread of virus infection/transmission, KU has
established the Crisis Management Headquarters.
Any decisions to be made by the Crisis Management Headquarters will be notified via e-mailsor posted on University Portal.
To accommodate to the constantly-changing situation, the Headquarters will monitor thefollowing section “3. Assumable Future Events” contents closely, make appropriate decisions
to overcome each equivalent situation, and inform all staff members and students regarding
the future countermeasures; therefore, please beware of any new information to be released.
3. Assumable Future Events① “Restriction on People Migration” issued by WHO (Public Health Emergency ofInternational Concern declared on January 30, 2020)② A confirmed case or a suspected case found among the University staff members andstudents (including their co-living family members)③ A suspected case of a secondary transmission/infection originated by a University staffmember
4. KU’s Correspondence to the Above Events① Restriction of business trips both inside of Japan and aboard② and ③ Closure of classes and/or Closure of University* This is subject to change as each situation will be observed, then an appropriate solution will
be proposed

General Affairs Division
Ext. 3117 & 3118

Overseas Safety Information published by Ministry of Foreign Affairs of Japan (as at March 16, 2020)
LEVEL 3
Country

Areas/Provinces/Regions

People’s Republic of China

Hubei Province, Wenzhou City, Zhejiang Province

Republic of Korea

Daegu, Gyeongsan-city, Andong-city, Yeongcheon-city, Chilgok-gun,Uiseong-gun, Seongju-gun, Cheongdo-gun, Gunwi-gun, Bonghwagun

Islamic Republic of Iran

Ghom Province, Tehran Province, Gilan Province, Alborz Province,
Isfahan Province, Qazvin Province, Golestan Province, Semnan
Province, Mazandaran Province, Markazi Province, Lorestan
Province

Italian Republic

Lombardy Province, Veneto Province, Emilia-Romagna Province,
Piemonte Province, and Marche Province

Swiss Confederation

The province of Ticino, The province of Basel-Stadt

Kingdom of Spain

The province of Madrid, The province of Basque, The province of
La Rioja, The province of NavarreCountries Enforced Throughout
Republic of San Marino, Republic of Iceland
LEVEL 2Country

Areas/Provinces/Regions

People’s Republic of China

The rest of the areas other than above-mentioned LEVEL 3 areas

Republic of Korea

The rest of the areas other than above-mentioned LEVEL 3 areas

Islamic Republic of IranThe rest of the areas other than above-mentioned LEVEL 3 areas

Italian Republic

The rest of the areas other than above-mentioned LEVEL 3 areas

Swiss Confederation

The rest of the areas other than above-mentioned LEVEL 3 areas

Kingdom of Spain

The rest of the areas other than above-mentioned LEVEL 3 areas

Countries Enforced Throughout
Vatican City, Republic of Austria, Kingdom of the Netherlands, Kingdom of Sweden, Republicof Slovenia, Kingdom of Denmark, Federal Republic of Germany, Kingdom of Norway, French
Republic, Kingdom of Belgium, Principality of Liechtenstein, Grand Duchy of Luxembourg,
Principality of Andorra, Principality of Monaco, Republic of Estonia, Hellenic Republic, Slovak
Republic, Czech Republic, Hungary, Republic of Finland, Republic of Poland, Portuguese
Republic, Republic of Malta, Republic of Latvia, Republic of Lithuania, Arab Republic of Egypt,
United Kingdom of Great Britain and Northern Ireland, Republic of Ireland, Republic ofCyprus, Republic of Croatia, Republic of Bulgaria, Romania

List of Public Health Centres (Help Line)
Location

Phone Number

Hours of Operation

Jurisdictions
Arao-city,Ariake Public Health Centre

0968-72-2184

9 AM – 7 PM *Tamana-city,Tamana-gun

Yamaga Public Health Centre

0968-44-4121

9 AM – 7 PM *Yamaga-city
Kikuchi-city,

Kikuchi Public Health Centre

0968-25-4138

9 AM – 7 PM *Koshi-city,
Kikuchi-gun

Aso Public Health Centre

0967-24-9030

9 AM – 7 PM *Mifune Public Health Centre

096-282-0016

9 AM – 7 PM *Aso-city,
Aso-gunKamimashiki-gun
Uto-city,

Uki Public Health Centre

0964-32-1207

9 AM – 7 PM *Uki-city,
Shimomashiki-gun

Yatsushiro Public Health Centre

0965-33-3229

9 AM – 7 PM *Minamata Public Health Centre

0966-63-4104

9 AM – 7 PM *Hitoyoshi Public Health Centre

0966-22-3107

9 AM – 7 PM *Yatsushiro-city,
Yatsushiro-gun
Minamata-city,
Ashikita-gun
Hitoyoshi-city,
Kuma-gunKamiamakusa-city,

Amakusa Public Health Centre

0969-23-0172

9 AM – 7 PM *Amakusa-city,
Amakusa-gun

Kumamoto Public Health Centre

096-372-0705
096-364-3222

24 Hours

Kumamoto-city

Public Health Emergencies
Management Division at
Kumamoto Prefectural

096-333-2256

9 AM – 7 PM

Government Office(for general inquiries only)* any calls outside of operating hours will be transferredSupport Desk for Non-Japanese Speakers (including consultations for the COVID-19)
Location
Kumamoto Consultation and Support Plaza
for Foreign Residents

Phone Number
096-359-4995

Hours of Operation
10 AM – 6 PM
(Excluding 2nd and 4th Mondays)