WE’RE HIRING
Administra ve Staﬀ
NIKKEN SEKKEI VIETNAM COMPANY LIMITED (“NSVN”) is recrui ng an addi onal
administra ve staﬀ.
NSVN’s parent, Tokyo‐based Nikken Sekkei Ltd, is one of the world’s largest architectural design
firms. NSVN was established as a subsidiary of Nikken Sekkei in August 2023, with its
headquarters oﬃce in Ho Chi Minh City and a branch oﬃce in Hanoi. It currently has a staﬀ of12, and intends to grow by hiring more architects. The HCMC oﬃce currently has one
administra ve staﬀ, but desires to hire one more. He/she could be a Vietnamese‐na ve withbusiness level Japanese and English proficiency, or a Japanese‐na ve with business level
English proficiency.
All Candidates are asked to carefully read the following instruc ons and job descrip ons.
Please submit all materials by PDF, in English, to NSVN at the following address:

nikken_vn@nikken.jp
1) Name2) Self‐introduction
3) Role that the applicant is applying (senior or junior administrative staff)
4) Current gross salary5) Requested gross salary6) Description of career goals/aspirations
7) Reasons for applying to NSVN
8) How do you think you can contribute to NSVN?
9) CV (curriculum vitae)
10) Copies of Japanese language tests or a bachelor’s degree in Japanese
language course (Optional)
11) Copies of language tests from certified schools/institutions verifying English
proficiency level. (Optional)
12) Maximum two pages (A4 size) for the above 1) thru 8).

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Job Description
1.1

Open positions: Junior administrative staff (with more than 5 years of experience)or Senior administrative staff (with more than 10 years of experience)
1.2 Hiring condition: Full‐time employee
1.3 Language skills:
1.3.1 Native in Japanese with business‐level English
1.3.2 Native in Vietnamese with business‐level Japanese and English proficiency
1.4 Office location: NSVN office in HCMC

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1.5
1.6

Working Hours: 8:00am – 5:00pm, Monday to Friday
Holidays: Saturdays, Sundays, national holidays as per Vietnam labor law, andcompany holidays at year‐end and in August, according to Vietnamese businessconditions
1.7 Monthly Salary guide1.7.1 Junior Admin Staff: 13,000,000 – 30,000,000 VND (gross) per month
1.7.2 Senior Admin Staff: 36,000,000 VND (gross) or above per month
1.7.3 Salaries are commensurate with the Candidate’s abilities and experience.
1.7.4 Probation period: two months. Remuneration shall be 85% of regular salaryduring this period.
1.8 Allowances/Benefits
1.8.1 Monthly telephone allowance (290,000 VND)
1.8.2 Taxi cards for business use
1.8.3 Subject to financial condition of NSVN, the following opportunities or benefits
may be provided:
1.8.3.1 Annual bonus ‐ minimum one month of salary
1.8.3.2 Annual company trip for team‐bonding
1.8.4 Yearly salary review

2Basic Responsibilities
The successful Candidate will be expected to work as an Admin staff (junior or senior) tosupport other staff, who are primarily architects and urban planners/designers, of NSVN.
General requirements ‐ Both Senior and Junior staff should be able to:
2.1 Have a broad and basic knowledge of financial control, accounting, and the ability
to apply this knowledge to business operations;
2.2 Understand and apply relevant Nikken Sekkei and NSVN policies to daily operations;
Be able to communicate in Japanese both in writing and orally with the persons incharge at the Nikken Sekkei Tokyo head office, and respond to their instructions,questions and advice.
In addition to the above, a Junior staff’s work will include the following:
2.3 Prepare and process administrative documents such as vendors’ Payment Requests,Vendor Contracts, Expense claims, VAT invoices, summary of payment,
2.4 Prepare monthly summaries for payment of staff salary, check against timesheetsof each staff;
2.5 Prepare and process administrative documents including Employment Contracts;
2.6 Answer queries from accounting consultants and auditors regarding contracts andpayments;
2.7 Forward key notifications from the Head Office to the NSVN staff, and ensure they
are being observed.
In addition to the above, a Senior staff’s work will include the following:

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2.9
2.10
2.11
2.12
2.13
2.14

2.15
2.16
2.17
2.18
2.19
2.20

3Prepare concise minutes of key meetings (Board Meetings; Auditor’s Meeting) inJapanese;
Periodically send an update to the Nikken Sekkei Head Office on key administrative
issues;
Prepare cash flow projections,
Understand Balance Sheets, Profit & Liability statements, Cash Flow projections,and can explain these financial statements to Nikken Sekkei Head Office
Prepare Project Budget vs. Project cost summary for any event, initiative,publication, training;
Draft revisions to the company policies to match the requirements of the latest
laws and regulations, head office policy, etc.
Prepare summaries for VAT, CIT, PIT payments on a quarterly basis; including
communicating to external consultants and reviewing the draft reports from theconsultants;
Administer Project costs; Summarize time and cost spent by each staff per Projectagainst budgeted fee;
Draft documents and minutes of meeting for approval of the monthly BoardMeetings;
Prepare Labor Reports and submit online to HCMC Labor Department (twice ayear);
Confirm Annual Investment Report prepared by Accounting consultant;Answer queries from auditing consultants regarding contracts and payments (oncea year);
Liaise with Nikken Sekkei Human Resources team on new hires, exits, andsecondments

Application Requirements
3.1
3.2
3.3

Gender: NSVN does not discriminate between male and female applicants.
Minimum education: bachelor’s degree (or equivalent)
Job experience in business administration, financial control, accounting, humanresources, corporate strategy:Junior Admin Staff: at least 5 years

Senior Admin Staff: at least 10 years, preferably including working at a local
subsidiary of a Japan‐based firmInternship experience cannot be included as work experience
3.4 Japanese language proficiency:
Business‐level Japanese skill or equivalent. Japanese is required forcommunicating with the managers and staff at the Nikken Sekkei Tokyoheadquarters
3.5 Knowledge of many of the following:Labor Law and other laws, regulations, and systems about employment
Compliance‐related laws and regulations
Human resource management

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accounting and bookkeeping
Confidentiality management
license management relevant to conducting business required / anticipated to
be undertaken by NSVN
3.6 Proficiency in using software including:M365 suite (Microsoft Word, Excel, PowerPoint, Teams, SharePoint); Acrobat
Professional; in particular has a good command of Microsoft Excel
Accounting softwareFiling on shared server (e.g. BOX; OneDrive)
3.7 Personality/Demeanor:Good communication skills.
Self‐motivating character.
Well‐mannered (polite, friendly, honest, accurate and punctual).
3.8 Disqualifying conditions:TattoosCriminal convictions
Designation as a suspect in a criminal investigation
Organized crime or anti‐social force membership and/or affiliation
4Interview Process
4.1
4.2
4.3
4.4
4.5

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Candidate selection: applicants will be selected as interview Candidates following
initial NSVN screening
Interview method: face‐to‐face, or via web conference
Interview location: NSVN Ho Chi Minh City OfficeInterview language(s): Japanese
NSVN welcomes suitable applicants who aspire for long‐term employment with thecompany

Employment Starting Date
5.1

NSVN shall propose the Candidate’s earliest starting date of work during theinterview process. However, the actual starting date will be determined by NSVN

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