April 8 , 2020
(Protocol Version 12)

Kumamoto University’s Correspondence to the Outbreak of the COVID-19(Protocol Version 12)（KU website: https://www.kumamoto-u.ac.jp/whatsnew/koho/2019/korona）
In order to control/prevent the virus transmission, all faculty members, professors, and studentsof Kumamoto University (hereafter KU) are requested to take measures including the following but
not limited to;-

Cover your mouth and nose with your sleeve or anything else other than your palms whencough or sneeze-

Wash your hands properly and frequently (rub alcohol hand-sanitizer* on to your hands andbetween fingers) *in the case of its being difficult to be obtained, use hand soap and wash
hands under running water instead

Please note that all precautions should be taken as if to prevent other infectious diseases such ascommon cold and influenza.
Also, since there is significant transmission by people not showing symptoms, these
asymptomatic/pre-symptomatic corona-virus carriers are most likely contributing to the rapid
spread of the corona virus. Therefore, changing your way of thinking must be done, and you
should think that you are one of these asymptomatic/pre-symptomatic corona-virus carriers andconsider what you should do or should not do in order to prevent from transmitting the virus you
carry to the others around you.
1. Correspondence of Faculty Members and Students[Going Abroad]a.

As advised on Overseas Safety Information published by Ministry of Foreign Affairs ofJapan, do not travel to any of the LEVEL 3 areas/regions/countries below listed (including
both personal and business trips.)

b. Avoid taking non-emergency and/or unnecessary trips to any of the LEVEL 2areas/regions/countries.
c.

When you plan any trips abroad (including personal trips,) please ensure to check and pay
attention to the most up-to-date information by accessing Ministry of Foreign Affairs ofJapan’s website* and Ministry of Health, Labor and Welfare Quarantine Station’s
website**. In addition, ensure to notify of your trip plan to the General Affairs Divisionofficer (in case of a Faculty member) or the Educational Affairs Division officers at yourfaculty/school (in case of a student) prior to the trip.

d. With regards to studying abroad, it should be re-considered about its necessity or toApril 8 , 2020
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postpone. For any studying abroad plans/schedules (both on exchange programs orpersonal,) a close attention should be paid.
e. Please visit Ministry of Health, Labor and Welfare’s website for more information.
* http://www2.anzen.mofa.go.jp (Ministry of Foreign Affairs of Japan)** http://www.forth.go.jp/topics/fragment1.html (Ministry of Health, Labor and Welfare
Quarantine Station)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.html (Ministry ofHealth, Labor and Welfare)[Returning from Your Trip from Other Countries]a.

Any returnees and visitors from other countries are requested to self-quarantine
him/herself for 14 days at one of the designated places the Quarantine Station Director
specifies as well as to refrain from taking any public transportation.

b. Ensure to utilize the self-observation sheet in order to maintain and observe your healthcondition during the 14-day quarantine period and send the sheet to KU Health Centre via
FAX or e-mail when the period is over.
[Domestic Travel (both Business and Personal)]a.

KU, in principle, bans any domestic travel including both business and personal to any
areas/cities/prefectures where the Prime Minister of Japan has declared a state ofemergency.

b. After returning to Kumamoto Prefecture from any of the areas above mentioned, selfquarantine for 14 days counting from the next day of your return. During this 14-day
quarantine period, ensure to utilize the self-observation sheet in order to maintain andobserve your health condition and send the sheet to KU Health Centre via FAX or e-mailwhen the period is over.
c.

Refrain from taking any domestic trips to any other areas mentioned above unless it isurgent and necessary.

[Health Maintenance]a. When having cold-like symptoms, take a leave of absence (utilize the self-observation sheet
and make a list of all the places you have visited and all the people you have made contact
with incase you are to be requested to report to the Public Health Centre)
b. Also, if applicable, contact the “Help Line” at any Public Health Centre locations***;-Showing cold-like symptoms and a fever higher than 37.5℃/99.5℉ for more than fourApril 8 , 2020
(Protocol Version 12)
consecutive days-

Having a fatigue or a difficulty in breathing*Please note that the elderly and people with primary conditions/diseases should
contact the “Help Line” if above symptoms continue for more than two days.

-

Being one of the members of a corona-virus cluster with or without any shown
symptomsc.

If diagnosed as a suspected case after consulting with the “Help Line,” they will give you areferral to a specialist. When visit the specialist’s office, avoid taking any publictransportation.
Also, please contact KU Health Centre at 096-342-2164 not only prior to and after yourvisitation to a specialist’s office but also the diagnosis/the examination result becomes
available.
*** Each public health centre’s support desk will work as a “Help Line” and schedule anappointment with a medical institution, so please find the one nearby from the liston the following page and contact them.

d. Take a body temperature and self-check own health condition every morning.
[Attending Events]
a. Refrain from attending any events which are held at a venue where it is poorly ventilated,
densely crowded, also a high risk of having unpredictable contacts with an unspecified
majority is present. These venues are considered at a high risk of making clusters.
b. Any events organized, run, and enforced by Kumamoto University should be cancelled or
postponed in order to control and prevent the spread of the virus and put attendees’
health and safety concerns as the first priority corresponding to Japanese Governments’
Basic Principle. These events include;c.

-Children’s events-

Events which the elderly’s attendance is foreseeably high-Events which an unspecified majority will attend-Events involve face-to-face conversation

As for other events, re-consideration of its necessity, detailed planning, and precautions forvirus prevention should be taken in measure.

[Infection Prevention]
a. Take safety measures in order to keep social-distancing from others such as limiting theduration of meetings, ventilating rooms frequently, dividing and scattering members to use
various venues, and having online meetings.

April 8 , 2020
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b. If face-to-face work is necessary, ensure to keep the social distance between each other toprevent the infection.
[Obtaining the Most Up-To-Date Information]
The most current information is available and should be obtained from each of thefollowing website;
Ministry of Education: [COVID-19］Information about MEXT’s measures
https://www.mext.go.jp/en/mext_00006.html
Ministry of Health, Labor and Welfare: About Coronavirus Disease 2019 (COVID-19)
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/newpage_00032.htm
Office for Pandemic Influenza and New Infection Diseases Preparedness and Response,Cabinet Secretariat: http://www.cas.go.jp/jp/influenza/novel_coronavirus.html (contentsavailable in Japanese only)
Ministry of Foreign Affairs: https://www.anzen.mofa.go.jp/ (contents available inJapanese only)
Ministry of Justice: Information related to New Coronavirus Infection (COVID-19) fromImmigration Services Agency
http://www.moj.go.jp/EN/nyuukokukanri/kouhou/m_nyuukokukanri01_00003.html
2. Establishing the Crisis Management Headquarters for COVID-19
For the prevention and the control of the spread of virus infection/transmission, KU has
established the Crisis Management Headquarters.
Any decisions to be made by the Crisis Management Headquarters will be notified via e-mailsor posted on University Portal.
To accommodate to the constantly-changing situation, the Headquarters will monitor thefollowing section “3. Assumable Future Events” contents closely, make appropriate decisions
to overcome each equivalent situation, and inform all staff members and students regarding
the future countermeasures; therefore, please beware of any new information to be released.
3. Assumable Future Events① “Restriction on People Migration” issued by WHO (Public Health Emergency ofInternational Concern declared on January 30, 2020)② A confirmed case or a suspected case found among the University staff members andstudents (including their co-living family members)③ A suspected case of a secondary transmission/infection originated by a University staffmember
4. KU’s Correspondence to the Above Events① Restriction of business trips both inside of Japan and aboard② and ③ Closure of classes and/or Closure of University

April 8 , 2020
(Protocol Version 12)* This is subject to change as each situation will be observed, then an appropriate solution will
be proposed

General Affairs Division
Ext. 3117 & 3118
List of Public Health Centres (Help Line)
Location

Phone Number

Hours of Operation

Jurisdictions
Arao-city,

Ariake Public Health Centre

0968-72-2184

9 AM – 7 PM *Tamana-city,
Tamana-gun

Yamaga Public Health Centre

0968-44-4121

9 AM – 7 PM *Yamaga-city
Kikuchi-city,

Kikuchi Public Health Centre

0968-25-4138

9 AM – 7 PM *Koshi-city,
Kikuchi-gun

Aso Public Health Centre

0967-24-9030

9 AM – 7 PM *Mifune Public Health Centre

096-282-0016

9 AM – 7 PM *Aso-city,
Aso-gunKamimashiki-gun
Uto-city,

Uki Public Health Centre

0964-32-1207

9 AM – 7 PM *Uki-city,
Shimomashiki-gun

Yatsushiro Public Health Centre

0965-33-3229

9 AM – 7 PM *Minamata Public Health Centre

0966-63-4104

9 AM – 7 PM *Hitoyoshi Public Health Centre

0966-22-3107

9 AM – 7 PM *Yatsushiro-city,
Yatsushiro-gun
Minamata-city,
Ashikita-gun
Hitoyoshi-city,
Kuma-gunKamiamakusa-city,

Amakusa Public Health Centre

0969-23-0172

9 AM – 7 PM *Amakusa-city,
Amakusa-gun

Kumamoto Public Health Centre

096-372-0705
096-364-3222

24 Hours

Public Health Emergencies
Management Division at
Kumamoto Prefectural

096-333-2256

Government Office(for general inquiries only)* any calls outside of operating hours will be transferred

9 AM – 7 PM

Kumamoto-cityApril 8 , 2020
(Protocol Version 12)
Support Desk for Non-Japanese Speakers (including consultations for the COVID-19)
Location
Kumamoto Consultation and Support Plaza
for Foreign Residents

Phone Number
096-359-4995

Hours of Operation
10 AM – 6 PM
(Excluding 2nd and 4th Mondays)