August 2019

ARRIVAL CHECKLIST for Port State Control

ARRIVAL CHECKLIST for PSC

Introduction

This checklist is based on a statistical analysis and investigation of the deficiencies
pointed out by Port State Control officers onboard ships classed by NK.
To minimize the risk of your ship being detained by PSC, the checklist should be usedby the vessel’s crew prior to arrival into port. The items identified in this checklist focus
on areas where deficiencies that have often resulted in PSC detention.
If any of the items identified in this checklist are not in good working condition, the crew
should take appropriate steps to rectify the deficiencies noted prior to arrival into port.
The checklist is organized according to distinct areas onboard ship for easy reference.
Please note that this checklist is an arrival checklist for port state control. Accordingly, it
only covers select items as described above. A more detailed checklist (GOOD
MAINTENANCE ON BOARD SHIPS etc. available for download from the NK website)should be used for routine onboard maintenance programs.
In consideration of more convenience for the users, this checklist has been preparedwith smartphone app. Please download the app on your smartphone and use it, as
well.
For iOS users

For Android users- iOS is a trademark or registered trademark of Cisco in the U.S. and other countries and is used under license.
- App Store is a service mark of Apple Inc..
- Android and Google Play are trademarks of Google Inc.

ARRIVAL CHECKLIST for PSC

Table of Contents (TOC)
Documents(15 items)

Bridge(12 items)

Accommodations(13 items)

Outside of Accommodations(5 items)

Survival Craft & Launching Arrangements(8 items)

Steering Gear Room (incl. Emergency Fire Pump)(3 items)

Deck Area(15 items)

Engine Room

(17 items)

Other Spaces(6 items)

ARRIVAL CHECKLIST for PSC

Documents□ Crew Certificates
Are valid crew certificates kept onboard?
- Crew certificates (STCW) and the Flag administration's endorsements- Medical certificates□ Ship Certificates
Are the original certificates onboard and properly endorsed?
□ Manuals
Are the appropriate manuals and booklets onboard and up-to-date, as applicable, such as
training manuals, maintenance manuals, SOPEP, etc?
□ Contracts, Records, Certificates Issued by Service Suppliers
Are documents for navigation/GMDSS equipment, fire safety systems, and life saving
appliances kept onboard?
□ Logbooks
Are ship drills (abandon ship, fire, steering, enclosed space entry), weekly/monthly tests andproper maintenance all recorded in the applicable logbooks?
□ Oil Record Book
Is all maintenance work done for piping and the oil filtering equipment properly recorded in
the oil record book?
□ Bunker Delivery Note
Is sulphur concentration of fuel oil suitable in trading area? Are delivery notes kept onboard
for 3 years after the fuel oil has been delivered?
□ Fuel Oil Change-Over
Is fuel oil changed in accordance with the fuel oil change over procedure? Is fuel oilchange-over recorded properly during transit through an emission control area establishedfor SOx and particulate matter control?
□ Garbage Management
Is stowage/disposal properly recorded in the garbage record book?
□ Ballast Water Management
Are ballast exchange and the ballast water treatment system properly recorded in the ballast
water record book? (Please refer to ClassNK Bulletin No.18)□ Continuous Synopsis Record (CSR)
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ARRIVAL CHECKLIST for PSC

Is the CSR up-to-date and kept onboard?
□ Safe Manning Document
Is the minimum safe manning certificate provided onboard and the actual number of crew
confirmed?
□ Seafarers’ Employment Agreement (SEA)Are SEAs for all seafarers valid?

Are copies of SEAs signed by both the seafarer and theship-owner or ship owner’s representative provided to all seafarers?

In case the SEA is

not in English, is an English translation of the SEA attached?

Where a collective

bargaining agreement (CBA) forms all or part of the SEA, is the CBA on board the ship with
relevant provisions in English?
□ Work & Rest Hours
Are records of daily hours of work and rest available and properly maintained,
corresponding to the log book, endorsed by the Master or a person authorized by the
Master? Are copies of records provided to all seafarers?

Do work hours not exceed theprescribed maximum number of work hours? In case hours of rest are divided into two
periods, is one of rest period at least six hours long?
□ Payment of Wages
Do all seafarers receive their wages in full accordance with their employment agreements at
no greater than monthly intervals?

Are all seafarers given a monthly account of thepayments due and the amounts paid, including wages, any additional payments, and any
rate of exchange used, if applicable?

Back to TOC

2ARRIVAL CHECKLIST for PSC

Bridge□ BNWASIs the equipment working satisfactorily? Are security means protected so that access tothe controls is restricted to the Master only?
See additional info…(p.15)□ Charts
Are original charts and/or ECDIS up-to-date? Is the last edition of Notice to Mariners kept
onboard? (Please refer to ClassNK Bulletin No.8)□ EPIRB / AIS / VDR / Echo Sounder / Radar Transponder (SART) / VHF
Is the equipment in good working order? Are the batteries operational and in date?
□ Fire Detection
Is the fire alarm and fire detection system in good working order?
See additional info…(p.15)□ GMDSSCan the crew operate the MF/HF radio installation using both AC and DC power?
□ Lifejackets and Immersion Suits
Are lifejackets and immersion suits in good condition? Are all lifejackets equipped withproperly working lights and whistles? (Please refer to ClassNK Bulletin No.10)□ M.O.B.(Man Overboard)
Does M.O.B. have a mass of not less than 4kg? Are quick release arrangements for
self-activating smoke signals and self-igniting lights attached to lifebuoys in good working
condition? Are the buoyant smoke signals in date (not expired)?
□ Lights / Shapes / Sound-signals
Are the daylight signal lamp, emergency lights, and navigation lights in good working
condition? Are the navigation lights (Mast lights, Side lights, Stern light, Anchor light and
Not under command light) properly fitted at the required angular sectors, as shown in thedrawing of navigation lights arrangement?
See additional info…(p.16)□ Line-throwing appliances / Distress flares
Is all equipment in satisfactory condition with expiry dates?

3

ARRIVAL CHECKLIST for PSC□ LRIT
Is the LRIT equipment working properly and satisfactorily? Is the conformance test reportissued by the Administration or proper testing ASP kept onboard?
□ Magnetic Compass
Is the magnetic compass adjusted for proper working conditions without any bubbles, andthe deviation card updated? Is deviation card kept near the conning position?
□ Nautical Publications
Are the latest nautical publications onboard for ready reference (tide tables, list of lights, listof radio signals, etc.)?
Back to TOC

4ARRIVAL CHECKLIST for PSC

Accommodations□ EEBDIs the stowage condition of the EEBDs in good order and proper air pressure maintained?
□ Emergency Lighting
Are the emergency lights in good working condition?
□ Fire DoorsDo the self-closing devices on fire doors work properly without hold-back hooks whenself-closing doors are required in accordance with SOLAS requirements? (Please refer toClassNK Bulletin No.17)
See additional info…(p.16)□ Fire Control Plan
Is the fire control plan in place and up-to-date?
□ Fire Extinguishers
Have all fire extinguishers been serviced as required and properly marked with the date ofservicing?
□ Fire Fighting Equipment
Are all fireman's outfits in good condition and torches in proper working order? Have allcylinders for breathing apparatuses been properly serviced? Is an onboard means ofrecharging breathing apparatus or a suitable number of spare cylinders for cylinders usedduring drills provided properly onboard?
□ Fire Protection Materials and Cable Penetrations
Is the insulation on "A" class bulkheads and decks in good condition?

Are cable

penetrations in "A" or "B" class divisions in good condition?
See additional info…(p.17)□ Lifejackets and Immersion Suits
Are lifejackets and immersion suits in good condition? Are all lifejackets equipped withproperly working lights and whistles? (Please refer to ClassNK Bulletin No.10)□ Sanitary Facilities(Toilets)
Are flushing of toilets and floor drainages in good order?

Are toilets and floors kept clean

and in good condition without broken parts or tiles?
(Shower Rooms, Washbasins, Laundry Room)
Are spaces/rooms kept clean, and are facilities (washing machines, clothes dryers, etc.) in
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ARRIVAL CHECKLIST for PSC

good order? Is hot water available for use?
□ Ventilation and Heating
Are air-conditioning systems and ventilation systems in good order?
□ Mess rooms, Recreation Room and Crew Cabins
Are mess rooms, recreation room and crew cabins kept clean without rubbish?

Arefurnishings and recreational facilities in good condition?
□ GalleyIs the galley kept clean and clear of any rubbish? Are floor tiles kept clean and not broken?
Are range hoods and ventilation openings with wire nets kept clean of oil or other residue?
□ Food and Catering
Are adequate quantities and suitable quality of food and water supplied on board? Are cold
room temperature and cleanness in good order? Are inspections of the following items
conducted at appropriate intervals and recorded?
- Supplies of food and drinking water,- All spaces and equipment used for the storage and handling of food and drinking water,- Galley and other equipment for the preparation and the service of meals.
Back to TOC

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ARRIVAL CHECKLIST for PSC

Outside of Accommodations□ Emergency Lighting
Are all emergency lights in good working condition?
□ Fire Dampers
Are all fire dampers in good working condition and periodically examined internally? Are all
damper flaps structurally sound?
See additional info…(p.17)□ Fire Fighting Equipment
Are all hose boxes, fire hoses, and nozzles in good condition? Do all hydrants operate
normally?
See additional info…(p.18)□ FunnelIs the funnel in good condition without any sings of corrosion?

Is the funnel damper

operating properly, and are "Open-Shut" settings clearly marked?
□ Ventilators
Are external ventilation trunks in good condition without any signs of wastage? Are all"Open-Shut" settings clearly marked?
See additional info…(p.18)
Back to TOC

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ARRIVAL CHECKLIST for PSC

Survival Craft & Launching Arrangements□ Emergency Lighting
Are all emergency embarkation lights in good working condition?
See additional info…(p.19)□ Embarkation Arrangements for Survival Craft
Are all embarkation ladders and shackles are in good condition?
□ Lifeboats
Is the lifeboat structure (hull, seats/thwarts, seat belts, flooring, release hook, release gear,
retro-reflective tapes) properly maintained with no wastage, corrosion, or damage?
See additional info…(p.19)□ Lifeboat and Liferaft Davits
Are all davits not corroded and in good working condition? Are all sheaves and loose gear
not worn and in good condition? Have all wires been serviced and changed out, as
necessary? Are launching instructions clearly posted?
□ Lifeboat Engine
Do all lifeboat engines operate normally (do the engines start within 2 minutes at ambient
temperature of -15 degrees) with No.1 & 2 batteries separately?
See additional info…(p.20)□ Lifeboat Inventory
Is the lifeboat inventory prepared as required and all items not expired?
See additional info…(p.20)□ On-load Release Gear
One of top three detainable items by PSC
Do all on-load release gear operate normally and properly reset? (The instruction manual is
to be strictly observed when checking the operation of the release gear.)
See additional info…(p.21)□ Liferafts
Have all liferafts been serviced by an approved servicing company with proper servicing
certificates? Are liferafts properly secured and launching arrangements in good condition
with no obstructions to float-free operation? (Please refer to ClassNK Bulletin No.9)
Back to TOC

8ARRIVAL CHECKLIST for PSC

Steering Gear Room (incl. Emergency Fire Pump)□ Emergency Fire Pump
One of top three detainable items by PSC
Is the emergency fire pump in proper working condition (gauges operational, priming pumpfunctioning, adequate deliver pressure maintained)? Does the isolating valve operate
normally?
□ Emergency Lighting
Are all emergency lights in good working condition?
□ Steering Gear
Have the main and emergency steering gear been tested and confirmed to be functioning
properly?
Back to TOC

9
7
5
3
2
1

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ARRIVAL CHECKLIST for PSC

Deck Area□ Accommodation ladders and Pilot transfer arrangements
Are accommodation ladders and Pilot transfer arrangements in good working condition andused properly?
See additional info…(p.21)□ Air Pipes and Ventilators
Are all air pipes and ventilators in good condition with no corrosion, cracks, or holes? Are
disc floats of air pipes and closing devices not damaged or stuck? Are "Open-Shut" settings
clearly marked? (Please refer to ClassNK Bulletin No.12)
See additional info…(p.22)□ Cargo and Other Hatchways
Are all hatch covers in good condition with securing devices sufficient for their intended
purpose and in place? Has it been confirmed that there is no oil leakage from the jack up
hydraulic cylinder? (Please refer to ClassNK Bulletin No.13)
See additional info…(p.22)□ Decks
Are all decks not corroded, holed, cracked, or buckled?
□ Fire Dampers
Are all fire dampers in good working condition and periodically examined internally? Are all
damper flaps structurally sound?
See additional info…(p.17)□ Fire Main
Has it been confirmed that there is no leakage present or detectable from the fire main
without patches while in the running condition? (Please refer to ClassNK Bulletin No.16)□ Fire Extinguishers
Have all fire extinguishers been serviced as required and properly marked with the date ofservicing?
□ Fire Fighting Equipment
Are all hose boxes, fire hoses, and nozzles in good condition? Are all hydrants operating
normally?
See additional info…(p.18)

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ARRIVAL CHECKLIST for PSC□ Hatch Coamings and Bulwarks
Has it been confirmed that all hatch coamings and bulwarks are not corroded, holed,cracked, or buckled?
See additional info…(p.23)□ Lifebuoys
Are body and marking of lifebuoys in good condition? Is grabline non-kink type? Is the
lifebuoys ready to be thrown immediately?
□ Lifejackets and Immersion Suits
Are all lifejackets and immersion suits in the bosn's store in good condition? Are all
lifejackets equipped with properly working lights and whistles? (Please refer to ClassNK
Bulletin No.10)□ Navigation Lights
Are all navigation lights (Mast lights, Side lights, Stern light, Anchor light and Not undercommand light) in good working condition? Are all navigation lights fitted properly at therequired angular sectors, as shown in the drawing of navigation lights arrangement?
See additional info…(p.16)□ Railings and Cat Walks
Are all railings and cat walks not corroded, holed, or wasted?
See additional info…(p.23)□ Weathertight DoorsAre all weathertight doors in good condition and secured correctly?
□ Winches, Capstans and Anchoring Devices
Are all winches, capstans, and anchoring devices in good condition?
See additional info…(p.24)
Back to TOC

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ARRIVAL CHECKLIST for PSC

Engine Room
□ Auxiliary Engines
Are all auxiliary engines in good working order?
□ Cleanliness of Engine Room
Are all tank tops and bilges clean? Are tools and equipment stored properly? Are emergency
exits clear without any obstructions? Has it been confirmed that no oil leaks, deposits, orslicks are present anywhere?
See additional info…(p.24)□ EEBDIs the stowage condition of EEBDs in good order? Is proper air pressure maintained for each
EEBD?
□ Emergency Lighting
Are all emergency lights in the engine room, engine control room, and escape trunk in goodworking condition? Are all light guards not damaged?
□ Emergency Shut-off Valves
Do the emergency shut-off valves on FO tanks operate properly? (Please refer to ClassNK
Bulletin No.15)
See additional info…(p.25)□ Fire DoorsDo the self-closing devices of fire doors work properly without hold-back hooks whenself-closing doors are required in accordance with SOLAS requirements? (Please refer toClassNK Bulletin No.17)
See additional info…(p.16)□ Fire Extinguishers
Have all fire extinguishers been serviced as required and properly marked with the date ofservicing?
□ Fire Fighting Equipment
Are all fireman's outfits in good condition and torches in good working order? Have allcylinders for breathing apparatus been properly serviced? Are onboard means of recharging
breathing apparatus provided properly or a suitable number of spare cylinders available foruse during drills?
□ Fire Protection Materials and Cable Penetrations
Is the insulation on "A" class bulkheads and decks in good condition? Are cable penetrations
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ARRIVAL CHECKLIST for PSC

in "A" or "B" class divisions in good condition?
See additional info…(p.17)□ Fire / Ballast Pumps
Are all fire / ballast pumps in good working order with adequate pressure? (Please refer toClassNK Bulletin No.18)
See additional info…(p.25)□ Jacketed Piping System for High Pressure Fuel Lines
Are high pressure fuel lines jacketed and spray shields in place, as required? Are leakage
alarms in proper working order?
□ Lifejackets and Immersion Suits
Are lifejackets and immersion suits in good condition? Are all lifejackets equipped withproperly working lights and whistles? (Please refer to ClassNK Bulletin No.10)□ Oil Filtering Equipment (Oily Water Separator)
One of top three detainable items by PSC
Does the oil filtering equipment work properly? Are the casings of the oil filtering equipment
and discharge line not corroded or wasted? Is the interior of the discharge lines clean, i.e.
not oily or dirty? Has it been confirmed that no by-pass line has been fitted anywhere?
See additional info…(p.26)□ Piping
Has it been confirmed that all piping does not leak and is without any soft patches?
See additional info…(p.26)□ Main Propulsion Engine
Do all components of the main propulsion engine function correctly and properly?
□ Sewage Treatment Plant
Is the sewage treatment plant in good working order without any leakage?
Is an approved discharge rate table kept onboard in the case where untreated sewage thathas been stored in holding tanks is discharged? (Refer to ClassNK Technical Information,
No.TEC-0758.)
Is the 3-way valve open inside? Is quantity of chlorinator sufficient?
□ 15 PPM Alarm Arrangement
Does the 15 ppm alarm function properly, including automatic stopping devices, alarm, andgauges? Is an up-to-date effective calibration certificate kept onboard? (Applies to
MEPC.107(49) equipment.)
Back to TOC
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ARRIVAL CHECKLIST for PSC

Other Spaces□ Batteries
Are the specific gravity of the acid, liquid level and terminal voltage of batteries sufficient?
□ Emergency Lighting
Are all emergency lights in good working condition?
□ Emergency Generator
Is the emergency generator able to be easily operated, connected to switchboard, and can it
be started with primary and secondary means separately?
□ Fixed Fire Extinguishing Installation
Are bottles correctly serviced and dated? Are release mechanisms in good condition and inplace? Is the fire protection system (fixed system or portable extinguisher) in the paint store
in good working condition?
Are regular inspections/tests carried out and records thereof maintained properly?
See additional info…(p.27)□ Ballast Water Treatment Plant
Are ballast water treated in accordance with the ballast water management plan? Is ballast
water treatment plant in good working order? Is quantity of chemical substances sufficient?
□ Garbage
Is garbage stowed/disposed in accordance with the garbage management plan?
See additional info…(p.27)
Back to TOC

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ARRIVAL CHECKLIST for PSC

BNWAS
<BAD>

Keys left in BNWAS control board.
(Not properly secured.)
Back to Contents (p.3)

Fire Detection
<BAD>

<BAD>

Plastic tape

Fire detector held together with plastic tape.

Smoke detector covered by plastic bag.

Back to Contents (p.3)

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ARRIVAL CHECKLIST for PSC

Navigation Lights<BAD><BAD><GOOD>
Improperanchor light
Correct
masthead light

Signal light missing.

Signal light installed improperly as anchor light.
Correct masthead light is to cover a 225 degree
arc of the horizon.

Back to Contents (p.3)
Back to Contents (p.11)

Fire Doors
<BAD>

<BAD>

Unacceptable hold-back hook.

Worn-out and partially wasted fire door
frame.

Back to Contents (p.5)
Back to Contents (p.12)

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ARRIVAL CHECKLIST for PSC

Fire Protection Materials and Cable Penetrations
<BAD>

<BAD>

Deteriorated insulation on underside

Missing sealing material of cable penetrationof deck.

through deck.

Back to Contents (p.5)
Back to Contents (p.12)

Fire Dampers<BAD>

Fire damper flap wasted.
Back to Contents (p.7)
Back to Contents (p.10)

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ARRIVAL CHECKLIST for PSC

Fire Fighting Equipment<GOOD><BAD>

Properly fitted hose nozzle.

Hose nozzle missing.

Back to Contents (p.7)
Back to Contents (p.10)

Ventilators<GOOD><BAD>

No marking

Holes"Open-shut" positions clearly marked on

Holes in ventilation trunk and "Open-shut"

ventilation trunk.

positions not clearly marked.

Back to Contents (p.7)

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ARRIVAL CHECKLIST for PSC

Emergency Lighting<GOOD>

Emergency lighting at embarkation station in good condition.
Back to Contents (p.8)

Lifeboats
<BAD>

<BAD>

View through lifeboat window unclear.

Retro-reflective tape deteriorated.

Back to Contents (p.8)

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ARRIVAL CHECKLIST for PSC

Lifeboat Engine<GOOD>

Lifeboat engine to be started with No.1 & 2 batteries separately.
Back to Contents (p.8)

Lifeboat Inventory<BAD>

Moldy and stained drinking water tank in lifeboat.
Back to Contents (p.8)

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ARRIVAL CHECKLIST for PSC

On-load Release Gear
<GOOD><BAD>

Proper reset position.

Improper reset position.

Back to Contents (p.8)

Accommodation ladders and Pilot transfer arrangements<BAD>

Broken pilot ladder.
Back to Contents (p.10)

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ARRIVAL CHECKLIST for PSC

Air Pipes and Ventilators
<BAD>

<BAD>

No marking

Holes

Bolt unfastened and air pipe head

Holes in ventilation trunk and "Open-shut"leaking oil.

positions not clearly marked.

Back to Contents (p.10)

Cargo and Other Hatchways
<BAD>

<BAD>

Hatch cover securing device wasted

Hatchway securing device missing.

and badly corroded.
Back to Contents (p.10)

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ARRIVAL CHECKLIST for PSC

Hatch Coamings and Bulwarks<BAD>

Cracked hatch coaming end bracket.
Back to Contents (p.11)

Railings and Cat Walks
<BAD>

<BAD>

Railing damaged.

Catwalk cracked.

Back to Contents (p.11)

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ARRIVAL CHECKLIST for PSC

Winches, Capstans and Anchoring Devices
<BAD>

<BAD>

Wasted common link with stud lost.

Poorly maintained windlass brake.

Back to Contents (p.11)

Cleanliness of Engine Room<BAD>

Tank top of engine room oily.
Back to Contents (p.12)

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ARRIVAL CHECKLIST for PSC

Emergency Shut-off Valves<BAD>

Valves improperly secured by wire.
Back to Contents (p.12)

Fire Pumps<GOOD>

Adequate water pressure during fire pump hose test.
Back to Contents (p.13)

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ARRIVAL CHECKLIST for PSC

Oil Filtering Equipment (Oily Water Separator)<BAD>

Oily water separator clogged.
Back to Contents (p.13)

Piping
<BAD>

<BAD>

Badly corroded and leaking piping.

Pipe temporarily repaired with rubber patch.

Back to Contents (p.13)
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ARRIVAL CHECKLIST for PSC

Fixed Fire Extinguishing Installation<GOOD><BAD>

Kept open

Water supply valve always left open.

Pilot lines for control of CO2 discharge(Fixed Local Application Fire-Fighting

disconnected.

Systems)(Fixed CO2 Fire-Extinguishing System)

Back to Contents (p.14)

Garbage and Garbage Management<BAD>

Garbage drum worn out.
Back to Contents (p.14)

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ARRIVAL CHECKLISTfor Port State Control

NIPPON KAIJI KYOKAI
4-7 Kioi-cho, Chiyoda-ku, Tokyo 102-8567, Japan
Tel: +81-3-5226-2027 FAX: +81-3-5226-2029
e-mail: svd@classnk.or.jp (Survey Department)

August 2019