HOW TO APPLY FOR USE OF
ELECTRONIC NAVIGATIONAL CHARTS (ENCS)
The Japan Hydrographic Association
7th Edition 1st April 2021

Introduction
Electronic Navigational Charts (hereinafter referred to as the “ENCs”) and Electronic
Notices to Mariners (hereinafter referred to as the “Updates”) are published by agovernment authority in the respective countries; e.g. the Japan Coast Guard(hereinafter referred to as the “JCG”) in Japan.

The ENCs and their Updates

published by the JCG and some authorities of other countries are reproduced anddistributed by the Japan Hydrographic Association (hereinafter referred to as the“JHA”), a general incorporated foundation established in accordance with theJapanese Laws concerned and an authorized distributor commissioned by the JCG as
well as other certain government authorities than Japan.
Respective intellectual property rights (copyrights) for the ENCs and the Updates shallbelong to each government authority.
Those customers who intend to use ENCs (hereinafter referred to as the “ENC User”)
need to conclude a user contract with JHA per each ENC Cell 1). All ENCs as well as
their Updates are copy-protected (or encrypted) in accordance with the technicalstandards set by the International Hydrographic Organization (IHO).

When thecontract has been concluded, the user will receive Cell Permits to unlock encrypted
ENC Cells and can use the ENCs.
Note 1): A Cell is a basic unit of ENC data covering a defined geographical areabounded by two meridians and two parallels.

There are six scale bands available,depending on navigational purposes.

Prior to concluding a user contract, the ENC User is requested to accept the Usage
Policy for Use of ENCs (hereinafter referred to as the Usage Policy) provided below.
For this purpose the user shall send the duly completed “Electronic Navigational Chart(ENC) Application Form {new}” attached to this brochure as Appendix, to a Chart Agent,etc.

-1-The Usage Policy are subject to change without notice.

Users are therefore required

to read the latest revisions to be announced also on JHA’s website.

Usage Policy
ForUse of ENCs
This ENC usage policy shall remark about only ENC issued by JCG.
Regarding foreign ENC such as Malacca Singapore Straits or Singapore, pleasecontact the address shown at the foot of this announcement.
1.

Acquisition of ENC(1)

Acquisition of User Permit

To start using the ENC, first of all you need to get the user permit, a 28-alphanumericcode to identify each individual unit of ENC display devices such as an ECDIS(hereinafter referred to as the “Display Device, etc.”).

The user permit is created andissued in accordance with the technical standards set by the International
Hydrographic Organization (IHO).

The user will receive the user permit from themanufacturer when procuring a new Display Device, etc. or when upgrading.
(2) Submission of Application for ENC Use and Acquisition of License ID
Upon accepting the Terms of Use, the ENC User shall then complete the “Application
Form for Use of Electronic Navigational Charts (ENCs)” with another sheet and send
it to an Chart Agent. 2) by Fax or e-mail.

If the ENC User does not know which Chart

Agent, etc. to use, the user may contact Electronic Charts Division of the JHA at theaddress given at the end of this brochure.
After submitting the Application Form to the JHA, the ENC user will receive theLicense ID and a password from the JHA.
Note 2):In cases where the said application is made by a shipping agent, etc. otherthan the Chart Agent, etc., on behalf of the ENC User, such an agent will have toprovide a copy of the completed Application Form to the ENC user.

-2-

Both of the license ID and password will be necessary for renewal of contract,
additional ordering or to obtain the Updates from the Japan Hydrographic Association
website (https://www.enc.jha.jp/enc-support/).
(3) Selection and Ordering of ENC Cells
The ENC User who has received its User Permit and License ID may conclude a usercontract first and then select ENC cells of your required sea area.
In selecting ENC cells, please use the software for selecting cells, the index on thewebsite of the JHA (https://www.jha.or.jp/en/jha/) or the printed sheet of cell index
issued by the JHA.
You can order ENC directly at the over-the-counter of the Chart Agent, etc. or by
sending FAX or e-mail to them. It will also be available at the website of the JHA.
(4) Issue of Cell Permits etc.
The JHA will issue Cell Permits upon receipt of order placed via a Chart Agent, etc.
A Cell Permit unlocks the copy-protected ENC cell; it is valid for the ordered Cells only.
Also, it can be used only for the one specific Display Device, etc. qualified by the UserPermit.
The required Cell Permits in a CD will be sent to the ENC User. You can also receive
the Cell Permits by e-mail if urgently needed.

When you also need Cell Permit CD,

the JHA will send them to you later.
Please check and confirm your order carefully before proceeding further because you
can’t cancel your order after a Cell Permit has once been issued.
(5) Receiving of All ENC Data recorded on CD
The ENC User may also receive a CD containing all ENC data and another CD
containing all Updates, together with the Cell Permits.
(6) Receiving of Updates
During the term of a contract the ENC User can receive Updates for the ENCs
contracted.

The Updates are copy-protected, but they can be unlocked by the same-3-

Cell Permits for the contracted ENC Cells.
The Updates can be obtained by either of the following methods:(1) JHA Website
The Updates can be downloaded free of charge from the JHA website byentering the License ID and the password.

The Internet communication

charge will however be paid by the user.
For further details, see “How to use “ENC Support” on the following website:
https://www.enc.jha.jp/en/jha.purchase/enc.html(2) Receiving of Update CD (with additional charge)
The Update CD contains all the cumulative Updates issue for the past year.
The Update CD will be sent to each ENC user who has indicated the “Need”
of the Update CD on the column of the “Application for Use of ENC” completed
and submitted to the JHA. An extra delivery cost will be charged for the otherdispatch processes and for overseas users other than in Japan.

2.

Terms of Use of ENC(1) ENC License Periods and Rates for use
The license period for ENCs can be selected from either of 12, 9, 6 or 3 months.
cannot select a different license period for each cell.

You(For instance, you cannot selectone cell for 12 months and another for 6 months at a same contract. The price rangeof Japanese ENCs is as listed below.
License Periods (Months) for use

Prices per Cell

12 months9 months

6 months

3 months

605 yen

550 yen

440 yen330 yenNotes:
Consumption tax is included in the prices listed above.

 Each of the prices above is a suggested retail price. The Update CD contains-4-all the cumulative Updates issued in the previous year for the Japanese
domestic market.

For those ENCs other than the Japanese ones, pleasecontact the Chart Agent, etc.

(2) Incentives for Seafarers Educational/Training Institutions
For the purpose of seafarers education and training, a discount price can be offered toseafarers education/training institutions for the subscription period of the 12-monthcontract only.

The discount price per one cell is 275 yen.

As for those cells whichhave been added in the middle of the contract period, the price is also the same asthat for a 12-month contract.
However, the expiry date in this case will be up to the existing contract expiration dateof ENC.
On the application of the discount rate, please contact the Charts Agent in advance.
(3) ENC License Expiration Date
The ENC can be used from the time the cell permit is received, and the expiration
date is written in each cell permit issued for each cell.
The expiration date is also written on the surface of the Cell Permit CD.
Proper use of ENCs for nautical safety requires that they be kept up to date.
After the expiration date, the latest status cannot be maintained by Electronic Notice
to Mariners, so if you continue to use it, you need to renew the usage contract byapplying for use (see (6) Renewal or Extension of contract).
(4) Billing and Payment
The conclusion of an ENC user contract is considered finalized with the release of theCell Permit to the user. When the user contract is finalized, the amount of the license
fees will be indicated and charged by the Chart Agent, etc.

The ENC User isrequested to make payment of the fees according to the prescribed methods andprocedures of the Chart Agent, etc.
(5) Orders for Additional ENC Cells-5-You can order additional ENC cells in the middle of your existing contract period.

The

expiry date in this case will be up to the existing contract expiration date of ENC.
The additional subscription fee for Japan ENCs varies according to the remaining
period of the contract, as shown in the following table:
Remaining number of months until the expiry date of the existing contract

Note:

Pricesfor use (Number of months fractional rounded up)

per CellLess than 12 months – 9 months or more

605 YenLess than 9 months – 6 months or more

550 YenLess than 6 months – 3 months or more

440 YenLess than 3 months – 2 months or more

330 YenEach of the prices above is a suggested retail price for the Japanese

domestic market.

(6) Renewal or Extension of Contract(1) Renewal or extension of the contract can be started two months prior to the expiry
date of the existing contract.

The renewed contract shall start from the following

day of the expiry date of the current contract.

The ENCs to be added on therenewed contract can be used from the day when the application procedures
were made for the renewal of contract.

In the case of contract renewal, fill out

the "Application Form (Renewal)" and send it to the Chart Agent, etc., as thesame procedures for the new application of the ENC.
(2)

When the renewal of contract is made by the JHA, three disks of CDs, eachcontaining the Cell Permits, the latest ENCs and Updates, respectively, will bedelivered to the ENC User.

The license fee under the renewal contract is thesame as that under the initial contract.
user contract.

There is no automatic renewal of theHowever, the Chart Agent, etc. will notify the ENC User of thefact that the contract expiration date approaches.
(3)

When the user’s ENC license is about to expire within 30 days, a message
informing that the contract renewal time is approaching will be displayed on thescreen of the Display Device, etc.

When the validity period expires, a message

indicating that the expiration date has passed is displayed on the display screen3).

-6-Note 3):

These messages may not appear on the screen of certain display

devices which had been manufactured based on the previous standards otherthan the revised ones (IHO S-63 Ver. 1.1) adopted by the International
Hydrographic Organization in January 2014.

(7) Measures in Case of Defects
When an ENC User encounters a defect with an ENC installed in a Display Device,etc., the user is advised to contact the JHA or the Chart Agent, etc. with which the userconcluded the user contract, or the manufacturer of the Display Device, etc.

The JHA

cannot take responsibility for any defects caused by ENC User’s improper handling
and/or operation in use of ENCs.
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Submission of Application for Use of ENCs
After agreeing with the terms and conditions for use of ENCs stated above, Fill out the“Electronic Navigational Chart (ENC) Application Form {new}” attached to this brochureand submit it to a Chart Agent, etc.
https://www.jha.or.jp/en/jha/purchase/enc.html

For further information and inquiry, please contact:Japan Hydrographic Association
Electronic Charts Division
Gotenyama Trust Tower 16F
4-7-35 Kita-Shinagawa, Shinagawa-ku,
Tokyo 140-0001, Japan
Tel: +81-3-6880-7084
Fax: +81-3-6880-7088
e-mail: enc-support@jha.jp
https://www.jha.or.jp/en/jha/-7-