Information Sheet 2024/2025

Go Global: International Learning Programs
Contact Information
Executive Director

Cheryl Dumaresq cheryl.dumaresq@ubc.ca (Office of Global Engagement)

Associate Director

Wendy Kang wendy.kang@ubc.ca

Assistant Directors

Sarah Cameron sarah.cameron@ubc.ca / Mathew Lyle mathew.lyle@ubc.ca / Dana Lowton dana.lowton@ubc.ca(Okanagan)CampusUBC Vancouver

UBC Okanagan

General Enquiries

go.global@ubc.ca

goglobal.okanagan@ubc.ca

https://global.ubc.ca/go-global

https://students.ok.ubc.ca/global-engagementoffice/go-global/

Inbound Programs:
Alexandra Wai alexandra.wai@ubc.ca (semester exchange)
Jonathan Lopez jonathan.lopez@ubc.ca (semester exchange &UBC-Tec de Monterrey Joint Academic Program)
Haruho Kubota haruho.kubota@ubc.ca (Visiting International
Research Students)
Outbound Programs:
Eyobe Melketsadik eyobe.melketsadik@ubc.ca (semester
exchange & balances - English-speaking countries)
Haruho Kubota haruho.kubota@ubc.ca (semester exchange &balances - continental Europe & Scandinavian regions)James Leeder james.leeder@ubc.ca (semester exchange &balances - Asia, Latin America)
Jessica Tsai Jessica.tsai@ubc.ca (summer study and researchabroad)Agreements: global.partnerships@ubc.ca

Inbound Programs:
Viktoria Drigo viktoria.drigo@ubc.ca

Telephone (during
operational hours)

Tel: +1 604 822 0942

Tel: +1 250 807 8098

Campus Security (forEmergency)

Tel: +1 604 822 2222 (open 24 hours)

Tel: +1 250 807 8111 (open 24 hours)

Address

Go Global: International Learning Programs
The University of British Columbia
1100- 6138 Student Union Boulevard (UBC Life Building)
Vancouver, BC, Canada V6T 1Z1

Go Global: International Learning Programs
The University of British Columbia, Okanagan
UNC 227 – 3272 University Way (University
Centre)Kelowna, BC, Canada V1V 1V7

Facts and Figures

http://www.ubc.ca/about/facts.html

Images of UBC

https://www.flickr.com/photos/134760388@N08/

Go Global Website
Advisors

Last updated: June 28, 20241

Outbound Programs:
Matt Harling matt.harling@ubc.ca (semester
exchange – all countries)
Alex Basaraba alex.basaraba@ubc.ca (summer
study)

Information Sheet 2024/2025

Go Global: International Learning Programs

Important dates

Term 1 - Winter Session 2024/2025

Term 2 – Winter Session 2024/2025

Class Dates

September 3 - December 6, 2024

January 6 – April 8, 2025

Exam Period

December 10 - 21, 2024

April 12 – 27, 2025

Midterm Breaks

November 11 - 13, 2024

February 17 - 21, 2025

Orientation

September 3, 2024

January 6, 2025

Academic Calendar

https://vancouver.calendar.ubc.ca/dates-and-deadlines (UBC Vancouver)https://okanagan.calendar.ubc.ca/dates-and-deadlines (UBC Okanagan)

Nomination & Application
Round 1 (Term 1, Term 2, Full Year, Split Year)

Nomination Periods
Nomination Process

Round 2 (Term 2, Split Year)
Law & Computer Science not available)

January 15, 2024 – March 15, 2024

July 1, 2024 – August 25, 2024
(for partners with spaces remaining or who
are unable to nominate students in Round 1)
Nominations are completed online through our partner university nomination portal on Salesforce.
Log into the nomination portal (https://ubccrm.my.site.com/ggpu). The account username will be your email
address. If logging in for the first time, you will be asked to verify email. Afterwards, you will be able to access thenomination portal to submit your nominations AND upload your students’ application documents. A tutorial video
on how to nominate students is available here.
Please ensure your contact information is accurate & up-to-date. For any changes to contact details, or if you do nothave access to the portal, please notify the Go Global team at: go.global@ubc.ca.
UBC Terms for reference when nominating students:•
Term 1 (one semester space): Sept-Dec 2024•
Term 2 (one semester space): Jan-Apr 2025•
Full Year (two semester spaces): Sept-Dec 2024 + Jan-Apr 2025•
Split Year (two semester spaces): Jan-Apr 2025 + Sept-Dec 2025

Application
Documents Deadlines
Application
Documents

April 1, 2024
(files of all the students nominated in Round 1)

September 15, 2024
(files of all the students nominated in Round 2)

UBC Vancouver: https://global.ubc.ca/go-global/coming-ubc/coming-ubc-exchange/step-2-application-process
UBC Okanagan: https://students.ok.ubc.ca/global-engagement-office/go-global/study-abroad-at-ubc-okanagan2/documents/
UBC Go Global only accepts supporting application documents in electronic format uploaded by the partner
university via the nomination portal. Please refer to the Document Checklist section for the required documents. We
ask partners to gather the documents from the students and upload them by the application document deadline.
Partners will need to upload each document separately for individual students. A handy tutorial video on how to
upload documents is available here.

Application Process & UBC Vancouver: https://global.ubc.ca/go-global/coming-ubc/coming-ubc-exchange/step-2-application-process
UBC Okanagan: https://students.ok.ubc.ca/global-engagement-office/go-global/study-abroad-at-ubc-okanaganInstructions
2/apply/

Upon nomination, the student receives a link by email to complete online Go Global application. This link is for Go
Global exchange and visiting students only. Please advise your students NOT to use the UBC Undergraduate
Program application/admission portal for their application.
After submitting the online application in the student application portal, students receive a UBC student ID number.
They must also forward their supporting application documents (see “Application Documents” above) to their home
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Information Sheet 2024/2025

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university for submission through the partner nomination portal by the application document deadlines. Then, theyshould follow the remaining steps as indicated on the respective application instructions pages by campus to apply
for on-campus student housing if needed (prior to admission) and create a Campus-Wide Login (CWL) account (after
admission).

Admission & Course Registration
Admission Process

Application files are reviewed by Go Global and/or faculties for admission. Once admitted, students will receive an
email notification prompting them to download a Letter of Acceptance (LOA) from the student application portal.
LOAs will be available mid to late May for Round 1 and mid to late October for Round 2 students.
New process as of October 4, 2023 for IRP Workday Student Launch 1:
As an administrative step, students will also need to accept their admission offer in the Applicant Service Centre(ASC) by the stated deadline on their admission notification email. The steps for students to accept the offer are:
1. Go to the ASC to obtain a login link
2. Select “Student, Applicant, External Student Portal”
3. Enter your UBC student number and the email used to create your Go Global application
4. You will get an email with a link* that logs you into UBC Applicant Service Centre (ASC) with no password
required
5. Accept your admission offer in ASC before the deadline indicated*NOTE: The link in step 4 expires after 15 minutes. To receive a new link, repeat steps 1- 3. Check your junk mail incase the email gets accidentally sorted there. If you do not receive an email, please submit a ticket to the UBC IT Help
Desk for technical support.
After accepting the offer in the ASC, the student can proceed with creating a CWL account to access UBC’s online
systems, including Workday Student (UBC’s new student information system).
Provincial Attestation Letters (PALs) for full-year and split-year students only: This document is used for initial study
permit applications from outside Canada. Within two (2) weeks of students accepting their admission offer in the
Applicant Service Centre, the PAL will be emailed directly to students. More information about the PAL and otherdocuments required for study permit applications can be found here.
NOTE: Because of the limited number of PALs available, students will only receive one (1) PAL. Students MUST ensure
all information is correct prior to accepting their admission offer as we are unable to re-issue PALs. Students
must notify Go Global within five (5) business days of the notification about their admission if they do not require a
PAL or if their personal information needs to be updated.
More information about admissions can be found under the section on Admission & Acceptance Procedures here:
https://global.ubc.ca/go-global/coming-ubc/coming-ubc-exchange/step-2-application-process

Course Registration UBC’s course schedule can be found here: https://courses.students.ubc.ca/
Registration period:
July - Sept: registration for both Term 1 and Term 2 courses for Round 1 students
Nov - Jan: Term 2 course registration for Round 2 students
Students nominated in Round 1 have the full range of courses to select from (restrictions here)
Students nominated in Round 2 have a limited selection of courses as some may already be full
Course registration is NOT finalized until after the course add/drop deadline in the third week of classes. For more
information about course registration timelines, please see: https://vancouver.calendar.ubc.ca/dates-and-deadlines

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Academic Information & Transcripts
Language ofInstruction &Requirements

English language requirements: https://global.ubc.ca/go-global/coming-ubc-study-abroad/coming-ubcexchange/english-language-requirements-coming-ubc

GPA Requirement

Academic standing must be established at the nominating partner institution at time of application. For UBC toassess admissibility, students must have completed a minimum of one term of full-time studies at the nominating
institution.
Minimum 70% on average or equivalent ranking in the top half of the student's class in previous academic work at
the home university (OR B OR 2.8 on a 4.33 scale; OR 3.0 on a 4.0 scale).

Program Restrictions

Vancouver: https://global.ubc.ca/go-global/coming-ubc/coming-ubc-exchange/step-4-course-registration
Okanagan: https://students.ok.ubc.ca/involvement-activities/go-global/study-abroad-at-ubc-okanagan/
Note: Priority access to engineering programs is given to students from partner institutions that have a CoordinatedInternational Experience (CIE) or faculty-specific agreements with UBC’s Faculty of Applied Science.
Access to Computer Science (CPSC) courses is given to students majoring in Computer Science at their home
university and nominated during Round 1.
Law exchange students must be nominated during Round 1.

Graduate Students

UBC Go Global welcomes graduate students wishing to do coursework through exchange. For more information,please see: https://global.ubc.ca/go-global/coming-ubc-study-abroad/coming-ubc-exchange/studying-graduatestudent-ubc-exchange
Students interested in conducting research may consider coming to UBC through our Visiting International
Research Students pathway: https://global.ubc.ca/go-global/coming-ubc-study-abroad/visiting-internationalresearch-students-virs
For more info about graduate programs at UBC: https://www.grad.ubc.ca

Transcripts andAdditional Transcript
Ordering

Go Global provides official PDF transcripts to the exchange office of the partner institution approximately eightweeks after the end of exchange term. Students can order extra transcripts online at:https://students.ubc.ca/enrolment/records/ordering-transcript

Accommodation
CampusUBC Vancouver: https://vancouver.housing.ubc.ca/

UBC Okanagan: http://okanagan.housing.ubc.ca/

On-campus Housing

A limited number of spots are reserved for exchange
students. Due to very high demand, on-campus housing
is not guaranteed, and only about 50-60% of exchange
students will receive on-campus housing.

While housing is not guaranteed, the Housing office in
the Okanagan prioritizes exchange applicants who apply
by the deadline. Term 2 students will be able to apply for
housing in the fall semester.

*For Split Year students, housing is NOT guaranteed for
Sept to Dec 2025 (2025-26 Term 1)
More information about housing at UBC Vancouver canbe found here: https://global.ubc.ca/go-global/comingubc/coming-ubc-exchange/step-3-housing

Apply for Housing

As soon as students receive their UBC ID number, they should submit a housing application online athttps://secure.housing.ubc.ca/. There is a $50 non-refundable application fee.
Deadlines for the housing application vary by nomination period and the term the student is coming for.
Details can be found here: https://global.ubc.ca/go-global/coming-ubc-study-abroad/coming-ubcexchange/key-dates-applying-ubc-exchange

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Go Global: International Learning Programs
Housing Selection &Placement

Priority consideration for on-campus housing is given to:

Priority consideration for on-campus housing is given to:

Full year students•
All inbound exchange students
Students in special cohort programs (e.g. Tec All residence offers are sent by email from the Okanagan
JAP, Global SCLM, etc.)
Housing office and include an expiry date to respond and•students with disabilities, medical conditions pay a deposit.
and extenuating circumstances**•students from partner schools that evenly
distribute Term 1 and Term 2 nomination spots•
students whose nomination is submitted during
the regular nomination periods**Go Global contacts partner universities to help identify
these students prior to the selection process.
••

After the priority considerations, Go Global conducts a
random lottery of students to receive housing offers. All
residence offers are sent by email from the Vancouver
Housing office and include an expiry date to respond andpay a deposit. Specific residence and room assignments
are managed by the Vancouver Housing office.

Immigration Requirements
Temporary Resident
Visa (TRV) or
Electronic Travel
Authorization (eTA)International students who will study at UBC for less than 6 months will need to apply for a Temporary Resident
Visa (TRV, “entry visa” or “visitor visa”) or Electronic Travel Authorization (eTA) in order to ENTER Canada. To
find out if you require a TRV or eTA, please check http://www.cic.gc.ca/english/visit/visas.asp or contact thenearest Canadian visa office.
Additional information and tutorials can be found at: https://students.ubc.ca/international-student-guide

Study Permit

A study permit is required for international students studying at UBC for more than 6 months. Single-term students
need to obtain a study permit if they intend to work on campus, want to extend their study to full-year, or plan toenter Canada early (more than one month before school starts). If students arrive too early without a study permit,
their extension request for the period of authorized stay in Canada may not be approved by immigration officers.
If you apply for a study permit, you do not need to apply for a TRV or eTA because it will be issued to you when yourstudy permit application is approved. International Student Guide – How to apply for initial Study Permit.
New as of January 22, 2024: study permit applications from outside Canada require a Provincial Attestation Letter(PAL) in addition to a Letter of Admission. UBC will automatically issue PALs to full-year and split-year exchange
students within 2 weeks of accepting the offer in the Applicant Service Centre. Please refer to the section above on“Admission & Course Registration”. More information about documents required for study permits can be foundhere: https://students.ubc.ca/international-student-guide/immigration/study-permits/ubc-documents-requiredstudy-permit

Cost
Estimated Expenses

Vancouver: https://global.ubc.ca/go-global/coming-ubc/coming-ubc-exchange/step-1-planning-eligibility
Okanagan: https://students.ok.ubc.ca/global-engagement-office/go-global/study-abroad-at-ubc-okanagan2/finances/

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Health Insurance & Student Services
Medical Insurance(Mandatory)

Students staying less than 6 months (one term only): Single-term students are automatically covered under
iMED (mandatory health insurance plan) for the duration of their exchange at UBC. The cost of iMED for one term
students is $338 CAD + a one-time $10.54 CAD direct billing fee.
Students staying for more than 6 months (full year or split-year students): Full year students are automaticallycovered by iMED ($237) for the first three months before they can be enrolled in BC Medical Services Plan (MSP)($75/month). MSP is the basic medical insurance provided and required by BC government. iMED ensures students
have adequate medical coverage from the time they leave home (up to ten days prior to arrival if within the coveragedates) and while they are waiting to be enrolled in BC MSP. Full year and split-year students must apply for MSP assoon as they arrive in BC, Canada. More information: iMED and BC MSP.

Resources andAdvising

Go Global assists students with registration and liaises with faculties and departments on academic matters. UBC
also offers many supports, resources & services for students including:•Support for international students (immigration, visas, health insurance, working on campus, etc.):o International Student Advising (Vancouver): isa@students.ubc.ca
o Global Engagement Office (Okanagan): geo.ubco@ubc.ca•
International Student Guide: Vancouver here and Okanagan here•
First Nations House of Learning•
Centre for Accessibility (Disability Resource Centre)•
Career Services•
Wellness Centre•
Counselling Services
For more information: https://students.ubc.ca/ (Vancouver); https://students.ok.ubc.ca/ (Okanagan)

Orientation

Students will receive invitations to orientations (pre-arrival webinars and Imagine Day/International Welcome
sessions) by email with detailed information and a schedule for September or January start.

Recommended Arrival Term 1: first week of September (classes begin Sept. 3, 2024)
Term 2: first week of January (classes begin Jan. 6, 2025)
Dates

Last updated: June 28, 20246