XXVII International Congress of Entomology(ICE2024)
SPONSOR PROSPECTUS

Dates: August 25, 2024 (Sun), to August 30, 2024 (Fri)
Venue: Kyoto International Conference Center (ICC Kyoto)
XXVII International Congress of Entomology (ICE2024)
President of Local Organizing Committee: Prof. Masato Ono (Director of
Research Institute, Graduate School of Agriculture, Tamagawa University,
Tokyo)

Message from the President of Local Organizing Committee
First, I would like to take this opportunity to sincerely thank your continued support and cooperation inentomological research and education.
The 27th International Congress of Entomology (ICE2024) is scheduled to be held for 6 days from August 25(Sun) to 30 (Fri), 2024, at the Kyoto International Conference Center (ICC Kyoto) in Kyoto, Japan. Accordingly,
I am writing to you to respectfully request your kind support and cooperation in organizing this Congress.
The International Congress of Entomology is a quadrennial gathering of entomologists worldwide in all fields
of entomological research to share the findings of their studies. Since last being held in 1980, similarly, at the
Kyoto International Conference Center, this is the first time in 44 years that the Congress will be staged inJapan. As such, the Union of Japanese Societies for Insect Sciences (UJSIS), the consortium of entomologicalscience-related academic societies in Japan, has set up the Local Organizing Committee for ICE2024 in a unified
manner.
Entomology is studied and taught in a wide variety of academic fields, including agriculture, science, andmedicine, at national, public, and private universities, as well as at national and public research institutions.
In recent years, with the growing focus on protecting biodiversity and building sustainable human societies, a
new area of study has emerged: how to coexist with insects, which represent more than half of all living species
and are the most diverse. For this reason, the theme adopted for ICE2024 is “New Discoveries throughConsilience,” with a view to future-oriented global cooperation.
Another new aspect in the field of entomology is the use of insects as instructional materials in primary andsecondary education. In light of this, we are also planning to organize a citizens’ program during ICE2024, open
to students from elementary to high school, allowing future entomologists to interact with the world’s leading
researchers.
Meanwhile, in Japan, which has long been an agricultural country, a major topic for entomologists has
historically been how to control agricultural pests. Lately, research on natural enemy insects has also become
crucial from the perspective of biological pest control and integrated pest management. There has also beena rising interest in entomology in China and other countries, following Europe and the United States. In thiscontext, the convening of the International Congress of Entomology in Kyoto is greatly significant, not least toensure that Japan continues to play a key role in agricultural entomology and the use of beneficial insects likesilkworms.
Although we intend to organize and operate this event most simply and frugally as possible and to defray theoperational costs mainly from the membership fees of the participants, the reality is that we remain in needof financial support. We are confident that bringing several researchers from around the world to Japan,
including participants from developing countries in the Asian region, to engage in face-to-face communication
in a new post-COVID-19 world will have social significance that goes beyond the advancement of entomology.
On behalf of the organizing committee, I sincerely hope that you will endorse the aim of ICE2024 and give us
your support and encouragement. Although it would be more appropriate to personally present this request
to you, please accept my genuine request in writing.
Thank you in advance for your kind consideration.
Professor Masato Ono, Ph.D.
Chair of 27th International Congress of Entomology (ICE2024)(President of Local Organizing Committee)
Graduate School of Agriculture/College of Agriculture,
Director of Research Institute, Tamagawa University, Tokyo
February 2023

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Congress Overview
1. Congress Name and Theme
1) NameXXVII International Congress of Entomology (ICE2024)
2) Theme“New Discoveries through Consilience”
2. Names of Organizers, Co-organizers, etc.
1) Organizer
Union of Japanese Societies for Insect Sciences (UJSIS): Local Organizing Committee for the 27th International
Congress of Entomology
3. Dates
Sunday, August 25, 2024, to Friday, August 30, 2024 (6 days of plenary sessions)
Venue

Kyoto International Conference Center (ICC Kyoto)
422 Iwakura Osagicho, Sakyo-ku, Kyoto, 606-0001, Japan
Tel: +81-75-705-1229
https://www.icckyoto.or.jp/en/

Organizers
Local Organizing Committee for the 27th International Congress of Entomology
President:
Prof. Masato Ono (Director of Research Institute, Tamagawa University, Tokyo)
Vice President:
Prof. Sakiko Shiga (Graduate School of Science, Osaka University)
Secretary General: Prof. Kenji Matsuura (Graduate School of Agriculture, Kyoto University)
Congress
c/o Graduate School of Agriculture, Kyoto University
Secretariat:
Kitashirakawa Oiwake-cho, Sakyo-ku, Kyoto 606-8502, Japan
Tel: +81-75-753-6136 / Fax: +81-75-753-6136
E-mail: contact@ice024kyoto.jp
Background of ICE2024
The International Congress of Entomology is the most comprehensive international congress that covers all aspects ofentomology, with the first congress held in Brussels, Belgium, in 1910. Since its inception, it has been held almost every
4 years in various countries, except for the disruption caused by the Second World War. The Congress plays a pivotal
role as a forum for the interaction and exchange of ideas at a global level among researchers involved in entomology.
In Japan, the 16th Congress, the first in Asia, was held in Kyoto in 1980.
Given the position of Japanese entomology in the world, we deemed it desirable to give back to the world by once
again hosting the Congress, which would also provide a valuable opportunity to promote the significance ofentomology both in Japan and abroad at a time when there is a strong demand for the development of a sustainable
society. Therefore, in March 2018, the “Bidding Committee for ICE2024 Kyoto” was established under the UJSIS, andactivities were undertaken to bid for the International Congress of Entomology to be held in Japan. Consequently, inAugust 2020, it was officially decided that the 27th International Congress of Entomology would be held in Kyoto.
Following this decision, the UJSIS terminated the Bidding Committee for ICE2024 Kyoto. In November 2020, the Local
Organizing Committee for the 27th International Congress of Entomology was established, the dates were set forAugust 25 (Sun) to August 30 (Fri), 2024, and the Kyoto International Conference Center was selected as the venue.
Since then, preparations for ICE2024 have begun.

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Details of the past four congresses are as shown below:
Year held
2008 (23rd)
2012 (24th)
2016 (25th)
2022 (26th)

Host city
Durban, South Africa
Daegu, Korea
Orlando, USA
Helsinki, Finland

No. of participating
countries
37
40
40
35

Total no. ofparticipants
850
1,000
1,050
600*

No. of participantsfrom Japan
70
60
100
100

The Purpose and Significance of Hosting in Japan
Since the 1980 Congress in Kyoto, several Japanese have participated and presented at the International Congress ofEntomology held in various parts of the world. Given the position of Japanese entomology in the world, the ICE2024 is
an opportunity to give back to the world by once again taking up the task as a host country, which would also provide
a valuable opportunity to promote the significance of entomology both in Japan and abroad at a time when there is astrong demand for the development of a sustainable society. Since the researchers who participated in the 1980
Congress have largely retired, a new generation of Japanese entomologists will be fostered to play a central role in the
global academic community by organizing this large-scale international congress. It will also pave the way for the
younger generation to become international entomologists in the future by providing them the opportunity to interact
with prominent entomologists from around the globe.
Outline of Scheduled Events
1) Congress Schedule
Sunday, August 25

PM

Monday, August 26

AM
PM

Tuesday, August 27

AM
PM

Wednesday, August 28

AM

Thursday, August 29

PM
AM
PM

Friday, August 30

AMPM2) Key Topics

Opening Ceremony
Plenary Sessions 1 & 2
Welcome Mixer
Plenary Session 3
Symposium
Poster Presentation, Exhibition
Symposium
Plenary Session 4
Symposium
Poster Presentation, Exhibition
Symposium
Plenary Session 5
Symposium
Citizen Program
Plenary Session 6
Symposium
Poster Presentation, Exhibition
Symposium
Gala Dinner
Symposium
Symposium
Plenary Session 7
Closing Ceremony

Plenary Session Themes:• Evolutionary and Molecular Biology• Applied/Agricultural Entomology• Medical and Veterinary Entomology and Environmental Change• Diversity, Systematics, and Conservation• Behavior, Ecology, and Physiology
Symposium Themes:• Acarology and Arachnology• Apiculture and Sericulture• Biological Control• Chemical Ecology
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•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Conservation, Biodiversity, and Biogeography
Development and Reproduction
Ecology and Evolution
Genetics and Genomics
Immunology and Pathology
Insect-Microbe Interactions
Insects as Food, Feed, and Pollinators
Alien Insects
Medical and Veterinary Entomology
Pest Management
Pesticides, GM Crops, Resistance, and Toxicology
Physiology, Neurobiology, and Molecular Biology
Social Insects
Systematics, Phylogeny, and Morphology
Special Issue: Biomimetics and Robotics

3) Expected No. of Participants
Domestic:
1,400
Overseas:
1,000
TOTAL:
2,400
4) List of Scheduled Participating Countries (38 Countries/Regions)Japan, Korea, China, Taiwan, Thailand, Vietnam, Singapore, Malaysia, Australia, New Zealand, the United States,
Canada, Mexico, Brazil, Argentina, the United Kingdom, France, Germany, Switzerland, Spain, Portugal, Italy,
Netherlands, Belgium, Finland, Norway, Czech Republic, Russia, Ukraine, Georgia, India, Iran, Pakistan,
Bangladesh, South Africa, Egypt, Israel, and Kenya
5) Official Language
EnglishReasons for the Need for Contribution Funds
The International Congress of Entomology contributes significantly to the revitalization of the field of entomology inJapan. Expectedly, a total of 2,400 participants (1,000 from overseas and 1,400 from Japan) will attend ICE2024, andthe total cost of preparation and operation is estimated at 186,096,800 yen. These costs should ideally be covered by
the registration fee; however, for reasons of wishing to keep the registration fee low, we are forced to rely on the
support of companies and organizations to finance the shortfall of 10,000,000 yen from the total amount, excluding
156,064,800 yen from registration and other participant paid expenses, 17,032,000 yen from miscellaneous income,and 3,000,000 yen from subsidies. Therefore, the following costs are proposed to be met by contributions from relatedcompanies and other organizations sponsoring the Congress.

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1.

Income and Expenditure Budget (Draft)

As of February 2023

Income and expenditure category(Income)
1. Participant payments (registration fee, etc.)
2. Miscellaneous income, etc.
3. Subsidies, grants, etc.
4. Contributions, etc.
TOTAL INCOME

Amount (thousand yen)
156,065
17,0323,000
10,000186,097(Expenditures)
1. Congress preparation expenses
2. Congress operational expenses
3. Exhibitions, etc.
4. Fundraising expenses
5. Postprocessing expenses
TOTAL EXPENDITURES

52,210126,389
4,119
634
2,745
186,097
Packages

Other contributions[Application of contribution funds/fees]
Kindly apply at the following sites.
Packages:
Other contributions:

https://forms.office.com/r/X0SzHX8zHB
https://forms.office.com/r/K1kzL4tW9E[Cancellations after application]
Cancellations after application are not allowed. Nevertheless, if there are unavoidable reasons for cancellation,please contact the Management Office in writing, clearly stating the reason for the cancellation. Please notethat the sponsorship fee will not be refunded in the event of cancellation.
[Handling of contribution funds/fees]
In such cases where the organizer decides to restrict or suspend the event due to reasons beyond theorganizer’s control, including but not limited to natural disasters, fire, epidemics, war, terrorism, transport
disruption, power failure, damage to network facilities, instructions, orders, or regulations of government
authorities, the organizer may not refund part, or all of the funds/fees related to the event.
[Consumption tax]
Please note that although the consumption tax rate in this prospectus is indicated as 10%, the sponsorship fee
will be invoiced at the consumption tax rate in effect at the time of invoicing.
[Sponsorship fee remittance details]
Bank name: MUFG Bank
Branch name: Machida Branch
Account type: Ordinary
Account No.: 1999835
Account name (English translation): Local Organizing Committee for the 27th International Congress ofEntomology
Account name in Kanji: 第 27 回国際昆虫学会議組織委員会
Account name in Katakana: ダイニジュウナナカイコクサイコンチュウガクカイギソシキイインカイ

5Outline of Sponsorship
AmountPlatinumGold

SilverBronze¥5,200,000¥3,250,000¥1,950,000¥1,040,000

−

−

−

−

−

−

A 4-min speaking
opportunity during
the Opening Session

1
Package

Company logo
projection at theOpening and Closing
Ceremonies and all
the presentations of
Plenary Sessions
Acknowledgment ofsponsor status andcompany name on
the ICE2024 website,
Program Book, andCongress App
Full conference
registrations
Gala Dinner

−

10

6

4

2

−

10 invitations

6 invitations

4 invitations

2 invitations

−

−

−

¥470,000−¥380,000

5x3m
2
Exhibition
booth

3
Advertisementin theProgram Book

Single

4x3m

−

−

2x3m

−

−

−

book exhibition

−

−

−

−

¥33,000−−−¥390,000−¥260,000−¥260,000back matter; full-pagecolor
back matter; halfpage color
back matter; full-page
B&W
Back matter, half page−

¥290,000

−

−

−

−

−

−

Inside front cover

−

−

−

−

¥390,000

Inside back cover

−

−

−

−

¥390,000

Outside back cover

−

−

−

−

¥520,000

B&W¥260,000

WebsitebannerApp Banner
Congress Bag
Advertizement
Congress Bag
Inserts
Guidelines¥330,000¥440,000

−

−

−

−

¥660,000

−

−

−

−

¥220,000

Please see the following pages in detail.

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1. Sponsorship Package Guidelines
Sponsorship fee(incl. tax)
5,200,000 yen
3,250,000 yen
1,950,000 yen
1,040,000 yen

Package type1
2
3
4

PlatinumGold
SilverBronzeNo. of slots available(tentative)
1
1
1
1

Application Deadline: Friday, December 1, 2023
1.

Platinum Sponsor
Platinum sponsorship includes the following:・Exhibition booth (15 m2/5 m × 3 m)
・A 4-min speaking opportunity during the ICE2024 Opening Session
・Company logo projection at the Opening and Closing Ceremonies and all the presentations of Plenary
Sessions
・10 Full conference registrations
・10 invitations to the Gala Dinner・Advertisement in the Program Book (back matter; full-page color advertisement)
・Acknowledgment of sponsor status and company name on the ICE2024 website, Program Book, andCongress App
・Website Banner Advertisement
・App Banner Advertisement*The Gala Dinner is subject to cancellation depending on the status of COVID-19.

2.

Gold Sponsor
Gold sponsorship includes the following:・Exhibition booth (15 m2/5 m × 3 m)
・Company logo projection at the Opening and Closing Ceremonies and all the presentations of Plenary
Sessions
・6 Full conference registrations
・6 invitations to the Gala Dinner・Advertisement in the Program Book (back matter; half-page color advertisement)
・Acknowledgment of sponsor status and company name on the ICE2024 website, Program Book, andCongress App
・Website Banner Advertisement
・App Banner Advertisement*The Gala Dinner is subject to cancellation depending on the status of COVID-19.

3.

Silver Sponsor
Silver sponsorship includes the following:・Exhibition booth (12 m2/4 m × 3 m)
・Company logo projection at the Opening and Closing Ceremonies and all the presentations of Plenary
Sessions
・4 Full conference registrations
・4 invitations to the Gala Dinner・Advertisement in the Program Book (back matter; half-page color advertisement)
・Acknowledgment of sponsor status and company name on the ICE2024 website, Program Book, andCongress App
・Website Banner Advertisement
・App Banner Advertisement*The Gala Dinner is subject to cancellation depending on the status of COVID-19.
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4.

Bronze Sponsor
Bronze sponsorship includes the following:・Exhibition booth (6 m2/2 m × 3 m)
・2 Full conference registrations
・2 invitations to the Gala Dinner・Advertisement in the Program Book (back matter; half-page black & white advertisement)
・Acknowledgment of sponsor status and company name on the ICE2024 website, Program Book, andCongress App
・Website Banner Advertisement
・App Banner Advertisement*The Gala Dinner is subject to cancellation depending on the status of COVID-19.

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2. Corporate Exhibition Guidelines■ Outline
Exhibition dates: August 25, 2024 (Sun), to August 30, 2024 (Fri)Set-up date: August 25, 2024 (Sun) (tentative)
Exhibition venue: Exhibition site of the Kyoto International Conference Center (ICC Kyoto)
Number of booths: Approx. 33 booths (tentative)■ Exhibition Booth Specifications and Fees (Tentative)[Exhibitor fee (incl. tax)]

290,000 yen/booth (6 m2/2 m × 3 m – basic booth, space booth)
380,000 yen/booth (12 m2/4 m × 3 m – basic booth, space booth)
470,000 yen/booth (15 m2/5 m × 3 m – basic booth, space booth)
33,000 yen/table (book exhibition)■ Application Information
Application Deadline: Friday, March 29, 2024

*Please apply using the application form on the ICE2024 website.
In principle, applications will be accepted on a first-come, first-served basis. Please note that if thenumber of applications reaches the maximum number, further applications may be closed at such
time.

9

■ Invoicing for Exhibition Fees
After the application deadline, the Management Office will issue an invoice for the exhibition fee, to be
paid into the designated bank account.

■ Booth AllocationThe allocation of booths for each company will be decided by the Congress Secretariat after theapplication deadline.
Exhibitors are not permitted to transfer, rent, or exchange all or part of their space to a third
party or between exhibitors without the organizer’s permission.
Please note that after the application deadline, the space applied for may be adjusted due tolayout and other conflicts.
In the event of a mutual request by exhibitors in a corporate group or business alliance, adjacentbooths can be arranged. Please inform us at the time of application.

■ Venue Specifications
Electrical equipment, telephone lines, and optional leases other than basic equipment will be
provided separately at the exhibitor’s expense. Please note that basic booths are not equipped witha power supply; so, please apply for one if necessary.

■ Indemnity
Exhibitors and their contractors are responsible for compensation for any damage caused to othercompanies’ booths or exhibits, the organizer’s facilities, or personal injury.
Exhibitors are responsible for any costs incurred and any impact on exhibitors in the event of changes
to the scale or specifications of the exhibition due to reasons such as the exhibition venue or the
status of applications or in the event of postponement or cancellation of the exhibition.

■ Contact Details for Applications and Inquiries
XXVII International Congress of Entomology (ICE2024)
Management Officec/o Kansai Regional Office, Japan Convention Services, Inc.
Attn: Shimada (Ms.)/ Matsui (Ms.)/Seo(Ms.)
2F Keihanshin Yodoyabashi Building, 4-4-7 Imabashi, Chuo-ku, Osaka 541-0042, Japan
Tel: +81-6-6221-5937
E-mail: ice2024@convention.co.jp

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3. Program Advertisement Guidelines■ Advertisement MediaXXVII International Congress of Entomology (ICE2024) Program■ Production Quantity
2,500 copies (tentative)■ Distribution Dates
August 25–30, 2024, during the Congress period (tentative)■ Scope of Distribution
XXVII International Congress of Entomology (ICE2024) participants■ Print Size
B5 (planned)■ Manuscripts
Please send the mechanical manuscript data to the Management Office.
Please note that slight size adjustments may be made depending on the specifications.
*Please send us the printing data for offset printing.

■ Production Fee
9,000,000yen (incl. tax)
*Includes editing and printing costs■ Listing Fees (incl. tax) and Number of Listings Available
Listing fee (incl. tax)

Listings available(tentative)

Colored/black & white(tentative)

Outside back cover

520,000 yen

1ColoredInside front cover

390,000 yen

1Black & white

Inside back cover

390,000 yen

1Black & white

260,000 yen

4(tentative)

Black & white

390,000 yen

3(tentative)

Colored

260,000 yen

10(tentative)

Black & white/Colored

Back matter, fullpage
Back matter, fullpage
Back matter, half
page

■ Application Information
Application Deadline: Friday, March 29, 2024
*Please apply using the application form on the ICE2024 website.
In principle, applications will be accepted on a first-come, first-served basis. Please note that if thenumber of applications reaches the maximum number, further applications may be closed at such
time.

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■ Invoicing for Advertisement Fees
After the application deadline, the Management Office will issue an invoice for the advertisement fee,to be paid into the designated bank account.

■ Contact Details for Inquiries and Sending Application Forms and Layout Paper
XXVII International Congress of Entomology (ICE2024)
Management Officec/o Kansai Regional Office, Japan Convention Services, Inc.
Attn: Shimada (Ms.)/ Matsui (Ms.)/Seo(Ms.)
2F Keihanshin Yodoyabashi Building, 4-4-7 Imabashi, Chuo-ku, Osaka 541-0042, Japan
Tel: +81-6-6221-5937
E-mail: ice2024@convention.co.jp

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4. Website Banner Advertisement Guidelines■ Advertisement MediaXXVII International Congress of Entomology (ICE2024)
Banner advertisement on the front page of the official website■ Listing Information
Website URL: https://ice2024.org/about-ice2024/
Target Audience: XXVII International Congress of Entomology (ICE2024) participants
Main Contents: General Information, Program, Call for Abstracts, Information for Participants,
Information for Chairpersons and Speakers, Venue Information, Accommodation Information, Related
Links, etc. (tentative)■ Listing Period
After application for listing (from the date of application through the end of September 2024)■ Advertisement Manuscript Size, Etc.
Size: To be advised separately after application.

■ Listing Fee
330,000 yen per listing (incl. tax)

■ Number Available
2 (tentative)■ Application Information
Application Deadline: Friday, March 29, 2024
*Please apply using the application form on the ICE2024 website.
In principle, applications will be accepted on a first-come, first-served basis. Please note that if thenumber of applications reaches the maximum number, further applications may be closed at such
time.

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■ Invoicing for Banner Advertisement Fees
After the application deadline, the Management Office will issue an invoice for the advertisement fee,to be paid into the designated bank account (details will be included in the invoice).

■ Contact Details for Application and Inquiries
XXVII International Congress of Entomology (ICE2024)
Management Officec/o Kansai Regional Office, Japan Convention Services, Inc.
Attn: Shimada (Ms.)/ Matsui (Ms.)/Seo(Ms.)
2F Keihanshin Yodoyabashi Building, 4-4-7 Imabashi, Chuo-ku, Osaka 541-0042, Japan
Tel: +81-6-6221-5937
E-mail: ice2024@convention.co.jp■ Precaution Statement
Please be advised that the Management Office will not be held liable for claims or lawsuits fordefamation, invasion of privacy or copyright, or any other claims or lawsuits arising from the content of
the advertisements.

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5. App Banner Advertisement Guidelines■ Advertisement MediaXXVII International Congress of Entomology (ICE2024)
Official Application Software
Supported OS: iOS, Android (tentative)■ Target Audience
XXVII International Congress of Entomology (ICE2024) participants■ Listing Fee
440,000 yen (incl. tax) per listing■ Planned Release Date
August 2024

■ Data Size
1,536 × 210 pixels (tentative, data preparation information will be provided after application)*The order in which the advertisements will appear will be decided by the Congress Secretariat after theapplication deadline.

■ Number Available
2 (tentative)■ Production Fee
2,200,000 yen (incl. tax)

■ Application Deadline
Friday, May 31, 2024

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6. Congress Bag Advertisement Guidelines■ Advertisement MediaXXVII International Congress of Entomology (ICE2024)
Call for sponsors for congress bags to be distributed during ICE2024.
*Your company’s logo will appear on a tag attached to the handle or on the side of the bag. Please notethat this will vary depending on the bag specifications.

■ Quantity
2,500 bags (tentative)■ Listing Fee
660,000 yen (incl. tax)

■ Manuscript Standards
We will discuss the standards with you as soon as the bag specifications are finalized.
We will also contact you regarding data submission after your application.

■ Number Available
1 (tentative)■ Application Deadline
Thursday, February 29, 2024

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7. Congress Bag Inserts Guidelines■ Media
Distribution of flyers*Flyers to be provided by the sponsors.

■ Scope of Distribution
XXVII International Congress of Entomology (ICE2024) participants■ Advertisement Fee
220,000 yen (incl. tax) per application■ Flyer Size
Maximum A4 size

■ Quantity
2,500 bags (tentative)■ Number Available
5 (tentative)■ Application Deadline
Thursday, February 29, 202417