CONDITIONS OF CONTRACT
1.

Allocation and Use of Space
a. Allocation of space is made by the Organizer. While attention will be paid to theExhibitor's preference the Organizer has absolute discretion in space allocation.
b. The Organizer reserves the right in their absolute discretion to change the space
allocation in the general interests of the Exhibition.
c. Exhibitor shall not assign sublet/underlet or sublicence the space allocated or partwith possession thereof, or use space at the Exhibition venue other than that
allocated by the Organizer, without the Organizer's prior consent, or use theallocated space for any purpose other than the Exhibition.
d. Upon full payment the Organizer shall issue to the Exhibitor an entrance permit forallowing the Exhibitor’s personnel and exhibits to enter the Exhibition venue. Thispermit may be revoked by the Organizer at any time upon breach by the Exhibitor of
any Condition of Contract or supplementary Conditions relating to the Exhibition.
e. On expiry of the period stipulated by the Organizer or termination of this contract for
whatever reason, the Exhibitor shall deliver up vacant possession of the allocatedspace in good and clean condition.

2.

Paymenta. The Exhibitor undertakes to pay such fees at the sums and times as set out in theInvoice attached to this Contract.
b. In default of punctual payment, the Organizer reserves the right to terminate thisContract and forfeit all sums previously paid and to further claim all loss. Upon
termination, the Organizer shall have the right to refuse any personnel or exhibit ofthe Exhibitor from entering the Exhibition Venue.
c. Variations to the Invoice must be in writing and signed by the Organizer before
becoming effective.

3.

Withdrawal by Exhibitora. Where the Exhibitor wishes to withdraw from the Exhibition, it shall serve notice to theOrganizer in writing and pay the fee set out in Clause 3(b).
b. For such withdrawal to be effective, the Exhibitor must receive a written acceptancefrom the Organizer and effect a payment of the following fees to the Organizer:Time of the Notice of withdrawal received
by Organizers

Proportion of full contract fee
payable to Organizers

i)
ii)
iii)
iv)
v)

50%
75%
100%
100%

The deposit is non-refundable
Within 30 days from Contract date30-45 days from Contract date
Over 45 days from contract date
Notwithstanding clauses (i), (ii) (iii) and (iv)within 90 days prior to the Exhibition

Payment of the above fees by the Exhibitor to the Organizer can be set-off against thedeposit where applicable.
4.

5.

6.

7.

Transport of Exhibitsa. The Exhibitor shall bear all responsibilities, risks and expenses for the transport ofexhibits to and from the Exhibition venue.
b. The Exhibitor shall make his own arrangement for storage and warehousing for hisexhibits, empties, and packaging materials before, during and after the Exhibition.
c. The Exhibitor shall remove his exhibits and decorative items from the Exhibition venue
within the period stipulated by the Organizer and shall indemnify the Organizer for any
loss, cost or expense by reason of the delay in compliance. The Organizer shall havethe right but shall not be obliged, to dispose of property stored in the space allocatedafter the stipulated time, and the proceeds of sale thereof after deducting expenses
shall be set off against sums due to the Organizer.
Change of Date and Exhibitlon Venue
Without prejudice to Clause 6 below, the Organizer reserves the right to change the dateand Exhibition venue of the Exhibition should that be judged by the Organizer in theirabsolute discretion as being required by circumstances, This contract shall remain valid
despite the change in date and/or Exhibition venue PROVIDED the notice of change isrelated to the Exhibitor one month before the date when the new/cancelled date and/or
new Exhibition venue for the Exhibition (whichever is the earlier) shall take effect.
Cancellation, Suspension or Postponementa. In the event that the Organizer considers, in its entire discretion, that the Exhibition
venue, the Exhibition or the preparation work therefor or attendance thereat, shall be
so seriously damaged, Impeded, affected, disrupted or interfered with by any event or
circumstances (whether arising born natural causes, human agency or otherwise)
beyond the control of the Organizer, including (without prejudice to the generality ofthe foregoing expression) war, strikes, lockouts, civil commotion, riots, hostilities,
martial law, fire, flood, storm, drought, volcanic eruptions, failure of any electricity, gasor water supply, strikes of labour disputes, shortage of materials, explosions, nuclear
or chemical accidents or fallout, accidents of any other nature, interferences or delay
in traveling, transportation, communication, accommodation or any other facilities
necessary for carrying out the Exhibition or preparation therefor, inaccessibility orunavailability of the Exhibition venue, difficulties or anything done or not done byreason thereof, or any other cause beyond the control of the Organizer, or where theOrganizer considers that it is undesirable or impracticable in the general interest ofthe Exhibition to hold the Exhibition, they may declare the Exhibition cancelled,suspended or postponed without any liability to any party.
b. Where postponement is declared, all the provisions of the Contract except clause 3,
shall continue to remain in effect, and all payments continue to be due and payable.
c. Where suspension is declared, all the provisions of the Contract shall be temporarilysuspended.
d. A suspension of 90 consecutive days shall be deemed to be a cancellation.
e. Upon the declaration by the Organizer of any of the above, the fees paid to theOrganizer under this Contract may be refunded in part or in total to the Exhibitor at
the sole discretion of the Organizer.
f. Save in the case of bad faith on the part of the Organizer, all declarations,judgements and decisions of the Organizer under this clause shall be final andconclusive.
Securitya. Whilst the Organizer shall use reasonable endeavours to arrange appropriate
security precautions in the interests of the Exhibition as a whole, the Organizer shallnot be liable for any loss or damage to the exhibits or other properties of theExhibitor, or of other persons however occurring.
b. The Exhibitor warrants that nothing which he, his servants or agents shall do in or for
the Exhibition shall contravene any law or regulations encroach upon third parties'
rights or pose any exceptional danger or risk which has not been previously

disclosed to the Organizer, and that all reasonable precautionary measures havebeen taken.
8.

Fire Prevention and other Regulations
a. All Exhibits, materials and equipment used or displayed at and in the Exhibitor's standmust be properly fire-proofed and be in accordance with applicable fire prevention
and building regulators.
b. Exhibitors display shall not obstruct the view of other Exhibitors nor be in any manner
objectionable to the Host Authority, or be against the general interest of the Exhibitionand other Exhibitors or cause any annoyance or nuisance to other Exhibitors.
c. The Organizer reserves the right to issue such directions as it may deem necessary
to the Exhibitor requesting rectification or remedying a breach of this clause The
Exhibitor shall promptly comply with such directions, in default of which the Exhibitor
shall be deemed to have served a notice of withdrawal under clause 3 which shallapply accordingly.

9. Insurance, Liability and Risks
a. The Exhibitor shall indemnify and hold the Organizer, the Exhibition venue owners,
their servants and agents harmless for and against all loss of and damage to theirproperty and effects, personal injury or death, and against all damages, claims, writs,demands, judgements, costs and expenses which they may incur or may be made byanyone against them arising out of or incidental to or as a result of or for any cause
related to the carrying out of the Exhibit or of any preparatory or related services
incidental thereto. The Exhibitor shall at all times maintain a valid insurance policy tocover this risk.
b. The Organizer shall not be liable to the Exhibitor for any injury to, or death of, any
person, whether before, during or after the Exhibition arising from its acts oromissions, except to the extent that any such injury or death cannot be limited orexcluded at law.
c. In no event shall the Organizer be liable to the Exhibitor for any indirect orconsequential loss or damage, including loss of profits, business, revenue orgoodwill, howsoever arising under this Contract, or directly or indirectly relating to theExhibition, or the Organizer’s acts or omissions.
d. In the event that any exclusion or limitation contained in this Contract shall be held to
be invalid for any reason, save in respect of any liability under Clause 9(b) hereof, theOrganizer’s liability shall be limited to the fees received by it from the Exhibitor under
the Contract.
1O.

Exhibition Venue and Exhibition Venue Property
The Exhibitor shall take all necessary precautions to prevent any damage to theExhibition, venue and Exhibition venue property. The Exhibitor shall indemnify theOrganizer for any damage done to the Exhibition venue or the Exhibition venueproperty.

11.

Refusal of Admission
The Organizer reserves the right to refuse any person admission to the Exhibition
venue on the request of the Host Authorities or in the general interest of the Exhibition
without being liable to any person

12.

Traveling Documents and Permissions
The Organizer will provide assistance but is not responsible to obtain visa or any otherpermits or licences required by law for Exhibitors. The fact that the Exhibitor isunsuccessful in obtaining their visa permits or licences will not constitute a basis forcancellation of this contract saves in accordance with clause 3.

13.

Supplementary Conditions
The Organizer shall reserve the right to issue Supplementary Conditions and House
Rules to ensure the orderly management of the Exhibition. Any supplementary
conditions and rules issued when notified to Exhibitors 24 hours before and House
Rules when posted up in the Exhibition venue shall form part of these Conditions andshall be immediately binding on all Exhibitors and their servants and agents.

14 .

Termination
a. Without prejudice to the parties' rights arising from a breach of the terms herein
under Common Law, the Contract formed shall terminate forthwith :i) upon any breach or non-observance by the Exhibitor of any of the terms orconditions herein contained or obligations on their part assumed hereunder,
including non-payment of any sums payable hereunder when due;ii) if the Exhibitor enters into liquidation, whether compulsorily or voluntarily,
otherwise than for the purpose of amalgamation or reconstruction or
becomes insolvent or makes any assignment for the benefit of or enters into
any arrangement with its creditors or has a receiver appointed in respect of
all or any part of its assets or takes or suffers any similar action inconsequence of debt; oriii) if distress or execution is levied on or enforced upon or against any of theassets or other property or undertaking of the Exhibitor.
b.

Any non-compliance with the terms herein and any indulgence granted by theOrganizer shall not constitute a waiver of Organizer's rights in any way, and thetermination shall be entirely without prejudice to any preexisting liabilities of theExhibitor or any rights which may have accrued to Organizer hereunder prior to
the date of such termination.

c.

Upon termination of the Contract, all rentals paid by the Exhibitor to theOrganizer will be forfeited and the Exhibitor shall furthermore indemnify theOrganizer for all loss and damages resulting from such breach or nonobservance of the terms herein.

15.

No implied Partnership of Agency
Nothing in this Contract shall constitute or be deemed to constitute a partnership
between the parties hereto and neither party shall have the authority or power to bindthe other party or to contract in the name of and create a liability against the otherparty in any way or for any purpose.

16.

Time
Time is of the essence of this Contract.

17.

Interpretation and Governing Law
This Contract shall be governed by and construed according to Hong Kong Law.