AGREEMENT
By this agreement our two organizations, the Illuminating Engineering Instituteof Japan (IEIJ) and the Illuminating Engineering Society (IES) pledge continuingcooperation in their related areas of interest devoted to the art, science andpractice of illumination. Matters not covered in the following clauses shall be
subject to discussion and coordination between the two organizations.
Both the Japanese version and the English version of this Agreement shall havethe same effect and force.
Both organizations concur that the Agreement is aimed apolitically at facilitating
academic exchanges and cooperation between the two organizations, and shall beconstrued and executed in the extent of the laws of both countries.
The following are the specific terms of the Agreement.
I.

MEMBER ACTIVITIES.

a.

Attendance at Meetings.

Members of one organization shall enjoy the privilege of attendance at andparticipation in conferences and general meetings of the other organization on
the same basis as members of the other organization. This privilege shall include"open study" meetings and "technical committee" meetings.
b.

Publication.

All publications of one organization shall be made available to members of theother organization at member rates.
c.

Membership.

All who are members of one organization and who meet membership
requirements of the other organization may apply for membership in thatorganization without need for formal references and without payment ofinitiation, application, or entrance fees. Applicants shall obtain certification of
their membership from the chief staff officer of their organization in lieu of suchformal references. Applicants are, however, required to pay the organization’smembership dues in order to be considered a member.
d.

Student Participation.

Student members of either organization may be invited to participate in student
conferences of the other Society by attendance and presentations. Presentations
made by student members of the guest organization shall be judged by the same
criteria as those of the host organization but shall not be eligible for hostorganization prizes, if any. Arrangements for meeting the expenses of guest
student members shall be the responsibility of the guest organization.
Each organization may sponsor a student member to make one presentation perannum at a student competition (or its equivalent) of the other organization. The
presentation by the guest student member shall be eligible for host organization
prizes. Arrangements for meeting the expenses of the sponsored student shallbe the responsibility of the guest organization.
1e.

Identification.

Members of either organization availing themselves of the privileges under thisAgreement shall furnish to the other organization appropriate identification of
their membership in their organization. This applies particularly to attendanceat meetings and the purchase of publications.
II.

ORGANIZATIONAL ACTIVITIES.

a.

Observers.

The governing body of each organization shall name a member who may beinvited as an observer to those meetings of the other organizations governing
body at which matters of mutual interest to both organizations are to bediscussed.
b.

Communications.

Each organization shall provide to the other organization announcements ofconference programs, future meeting dates and locations, and news of mutualinterest which shall be published in appropriate publications of the otherorganization such as journals, newsletters, and conference programs.
Each organization may republish in its general publications articles appearing in
the publications of the other organization, without permission, provided
appropriate credit for the source appears with the articles and further provided
that the rights of author's are protected, where appropriate.
However, the reproduction of research or technical papers andIor other articles,of which the authors have retained publication control, shall be subject to priorapproval in writing by the authors.
c.

Technical Publications Depositories.

Each organization may designate one or more libraries in the country of the otherorganization as a depository for its technical periodical-publications on areciprocal complimentary basis. Selection of such depositories shall be made withthe recommendation and advice of the other organization and shall take into
consideration the existence of organizations which participate already on a fee orexchange basis.
d.

Technical Activities.

Each organization shall encourage its technical segments to plan and to executeinternational events in collaboration with the related counterparts of the otherorganization in order to stimulate mutual exchange of technical information.
Such involvement may be undertaken in three forms: Co-sponsorship,Participation, and Cooperation. When undertaking any such joint events, it isdesirable that, at the initial stage of any such program, a document setting forth
the written understanding of the effort shall be exchanged between theorganizations to define clearly their mutual roles and responsibilities. The
various levels of involvement are defined as:2

- Co-sponsorship: Both organizations shall have an equal part in planning anevent and in the technical content. One organization shall be designated as theAdministrative Organization. The written understanding shall include provisions
for handling the budget and any income from the event.
- Participation: Each organization (guest) may participate in events plannedand held by the other organization (host). Participation of the guest organization
shall be limited generally to the presentation of papers and attendance.
- Cooperation: One organization shall be the sponsor. The involvement of theother organization shall be primarily that of lending its name to the event.
III.

REVIEW, AMENDMENT, AND TERMINATION.

This Agreement shall be reviewed by both organizations quinquennially so thatthe current needs of the membership of both organizations may be served.
Amendments of this Agreement may be made at any time, subject to applicationin writing by one organization and approval by the governing bodies of bothorganizations.
This Agreement may be terminated by either organization by giving six months
written notice to the other.

Signing date:

December 1, 2019

For the ILLUMINATING ENGINEERING SOCIETY――――――――――――――――――――――――――――――――――――
Executive Director:

Tim Licitra

For the ILLUMINATING ENGINEERING INSTITUTE OF JAPAN――――――――――――――――――――――――――――――――――――
President:

Hisanori Toyoshima3