1ppms scheduling online meeting instruction(English follows Japanese) When the corona virus world-wide disaster occurred, thisface-to-face meeting was started. Since then, the participants of this meeting have been
limited to the people who are not necessary to accommodate in Kashiwanoha. However,some of them who are not belonged in Kashiwanoha campus have felt some disadvantage
to join this once-in-month meeting. To overcome this problem, we decided to turn thismeeting online one from the 2024/05 ppms scheduling, using some free google web services.
One is a google document spread sheet named such as “emag meeting 202404” and theothers are the two google calendars named “emag meeting” and “PPMS”, respectively.
With sharing them, this meeting will be conducted via Zoom and/or Google Meeting.
Namely, this online meeting is based on some free google web services, therefore, whengoogle changes these services, this meeting may turns into old face-to-face style. Anyone
who hopes to join in, should follow the instruction guidances below, with taking carethe ﬁshing traps from the dark-side of internet. Note that “＊” will be “@gmail.com” infollowing sections.
The days before the meeting
1 You should get a google account (free), no matter it is permanent or temporary．
2 In case hoping in July, let us (isspemag ＊) know it by an e-mail from your google
account (via gmail), after the meeting for June (held later in May) until that forJuly (later in June).
• NON ISSP : The number of joint research, the title of it, the name of the corresponding person, your name, and your aﬃliation, all must be shown.
• ISSP: Your room number (ex. A-453), laboratory, your name, and phone numberof your room, all must be shown.
• If anything short, you will not be invited to the meeting.
• Your requested schedule for ppms in this mail will be ignored, however, you will be
invited to the meeting．
The day of the meeting• From emag issp (isspemag ＊), An invitation to Zoom and/or Google Meet is sent
to the each google account.
At the meeting• Accessing the meeting via “google meet” and/or “zoom” by clicking the invitation.
Do not mask your face.
• According to the applicant “gmail”, I will make a roll call attendances (To avoid
malicious third party).
• After the roll call, an editable spread sheet named “emeeting 2024XX” will be sharedby emag issp (isspemag ＊).
1

1 One can access this document by clicking the links described in the sharing notiﬁcation.
2 Input “your full name”, “laboratory”, “facility/university”, and “requested days(not schedule but a total number)” at the cells of appropriate place in the spreadsheet. (Be mind the overwrite errors by many inputs)．
3 When the total number of requested days exceeds the available days number, reductions of the days are decided by a consensus (hesitated days).
4 Every participant approve the scheduled days for every one in the meeting (approveddays).
• After approving, emag issp(isspemag ＊) will send the two notiﬁcations to the google
accounts in order to share the following two google calendars.
• A purple colored calendar named “emag meeting” (Editable).
• A gray colored calendar named “PPMS” (Viewing only).
7 By following the links in the notiﬁcations, everybody can manage the two calendars,“emag meeting” and “PPMS” in own google calendar.
8 By discussing with each participants, one can input your requested schedule in“emag meeting”.
9 When all the schedules are under consensus of all participant, this meeting will over．
Within 24 hrs after the meeting
1 Users have to send the required information using the template to the ordinal address(not isspemag ＊) within 24 hours after the meeting.
• If not, your priority will be expired (beyond the 24 hrs, when someone submits anapplication for the vacancy, it will be approved).
• The purple colored your schedule writing in the “emag meeting” turns the graycolored “PPMS” one, your request is completed．
That’s all. Thank you.
Touru Yamauchi2