October 1, 2021
Dear FRIS members,
Subject: Reduction of Tohoku University Emergency Action Plan (BCP) to Level 1
In response to the reduction of Tohoku University Emergency Action Plan from Level 2
to Level 1 on October 1, FRIS also operates in accordance with the Action Plan.
We request that you take appropriate measures based on the Action Plan Level 1 and its
implementation, as well as thorough infection prevention measures for future activities.
Sincerely,
Toshiyuki Hayase
Director of FRIS[Contact]
FRIS Task Force for Corona Virus Control
Email: fris-covid19@grp.tohoku.ac.jp

【Brief summary of Tohoku University Emergency Action Plan (BCP) for COVID-19】
Level

Research Activities

Business Trip

Internal Meetings

Events(Held by TU)

1

Research activities
can be carried outby implementing
thorough infection
prevention
measures througheach department's
management
system.

Check theinfection status
at the businesstrip locationand take extra
care in youractivities.

In-person meetings
can take place withthe thoroughmeasures toprevent the spreadof infection. Online
meetings areencouraged.

Events andactivities can beheld provided
adequate measures
to prevent thespread of infection
are taken.

A domestic
infection has
beenconfirmed.

[The concept of operation at Level 1]* The red parts are changes in the concept of operation from Level 2.
○ Research activities
Permission is still required based on an application to the Headquarters for New
Coronavirus Infectious Diseases at TU. Based on the premise of diversity in eachdepartment, each department will take the initiative to implement thorough infection
prevention measures and conduct research activities under a strict control system.
FRIS implements the following policy.
1) Research activities can be conducted by taking thorough measures to prevent
infection, but the time spent at the site should be reduced and work at home isrecommended when possible. (However, FRIS members who are engaged in research
activities at a mentor department other than FRIS should follow the policy of thementor department.)
2) Using Google Forms, FRIS members can register online the purpose of their visit andthe date of entry and exit for FRIS members and related persons such as vendors
and others, and manage their entry and exit in real time.
Registration URL: https://forms.gle/SoKsHQABE7EyxMnq83) The head of the FRIS Laboratory will keep track of the laboratory's onsite activities
and each person's infection prevention behaviors, and provide regular weekly reports
to the FRIS Task Force using the Google form.
Report URL: https://forms.gle/U9QAxEKwvBAemYfQ74) The FRIS Task Force shall share and review the contents of the report in 3) above
and provide guidance if necessary. The results shall be shared with the FRIS members
at the Faculty Meeting and the Staff Meeting.
5) The FRIS Task Force will conduct weekly inspection of the institute.
6) FRIS members who are engaged in research activities in a mentor
department other than FRIS should follow their mentor department's
policy on measures. Contact the FRIS Task Force if necessary. However, the"registration of information on out-of-prefecture travel", “registration of business trip”
and "registration of information on events" applies to all FRIS members, regardless ofthe department where the member works.

○ Classes
Classes will be conducted using both face-to-face and online methods, with adequate
infection prevention measures in place.
○ Students
 Extracurricular activities are permitted with the utmost care to prevent the spreadof infection..
 Party, Meeting, etc.: For the time being, refrain from participating in meetings,conversations, and events that involve multiple people eating and drinking.
○ Faculty and Staff
 Check the infection status at the business trip location and take extra care in youractivities.
 Party, Meeting, etc.: Refrain from meetings and conversations that create a "ThreeCs (Closed spaces, Crowded places, Close-contact settings)" environment.
[Registration of information on out-of-prefecture transfers]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are required to register their out-of-prefecture travel information at theURL below when they have visitors from outside the prefecture for joint research ormeetings.
Registration URL: https://forms.gle/1LCR9d3NSbSsL9xe9[Registration of business trip]
All FRIS members, regardless of the department in which they work, such as the mentor
department, are required to register their business trip at the following URL.
Registration URL: https://forms.gle/a4QD6b3v2KuWe8ae9○ Events
Events and activities can be held provided adequate measures to prevent the spreadof infection are taken.
[Guidelines for holding events]
https://www.bureau.tohoku.ac.jp/covid19BCP/pdf/campus/event_guideline_ja.pdf[Event information registration]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are requested to register for the event in advance at the URL below.
Registration URL: https://forms.gle/Jtm7ttvKYqeWYHpz8○ Others
 Library: The library will inform you of borrowing of library materials separately.