Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)

Radiation Effects Research Foundation
Regulations Governing Remuneration, etc. and Expense Reimbursement
for Councilors, Directors, Auditors, and Chief of Secretariat(Objective)
Article l – The objective of these regulations is to provide for payment of remuneration, etc.
and expense reimbursement for the Councilors, Directors, Auditors, and Chief ofSecretariat of the Radiation Effects Research Foundation (hereinafter referred to as “thisjuristic person”), in accordance with Articles 18 and 37 of the Articles of Incorporation.
(Definition)
Article 2 – The terms used in these regulations are defined as follows:(1) The term “Officers” denotes Directors and Auditors.
(2) “Resident Officers” denotes Chairman, Vice Chairman, and Executive Director(s)who work at this juristic person three or more days a week.
(3) “Non-resident Officers” denotes Officers other than those defined above.
(4) “Remuneration, etc.” denotes remuneration, other financial benefits paid ascompensation for performance of duties, and retirement allowance.
(5) “Expenses” denotes such costs as those for commuting, travel, and communications
necessary for the performance of duties.
(Payment of remuneration, etc.)
Article 3 – Councilors can be paid remuneration, etc. as compensation for the performance ofduties not exceeding a total annual sum of 5,000,000 yen, as stipulated in paragraph 1,
Article 18 of the Articles of Incorporation.
2.
The Officers and Chief of Secretariat can be paid remuneration, etc. as compensation
for the performance of duties.
3.
The Resident Officers and Chief of Secretariat can be paid retirement allowanceaccording to length of service.
(Amount of remuneration)
Article 4 – Honorarium payment for each Councilor will be 28,000 yen/day.
2.
Remuneration for the resident Officers and Chief of Secretariat will consist of base pay,area allowance, and seasonal allowances.
(1) Monthly rates of base pay for the resident Officers and Chief of Secretariat will be
as follows:a. Chairman¥965,000
b. Vice Chairman¥895,000
c. Executive Director(s)¥818,000
d. Chief of Secretariat¥706,000(2) Area allowance for the resident Officers and Chief of Secretariat will be 10/100 of
the monthly rate of base pay.
(3) Seasonal allowances will be paid to the resident Officers and Chief of Secretariat asfollows:
a. Seasonal allowances will be paid in June and in December to the resident
Officers and Chief of Secretariat who hold office as of 1 June and 1 December(hereunder referred to as “cutoff dates”), respectively.
b. The amount of seasonal allowances for June and December, respectively, will be1(4.1)

Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)

3.

1.675 times and 1.675 times the total of one month of base pay and area
allowance as of the cutoff date (in case of resignation or death, the date ofresignation or death), 25/100 of one month of base pay, and 20/100 of the totalof one month of base pay and area allowance.
Honorarium payment for each non-resident Officer will be 28,000 yen/day.

(Retirement allowance of resident Officers and Chief of Secretariat)
Article 5 – Retirement allowance will be paid to the resident Officers and Chief of Secretariat
as follows:(1) An amount equivalent to 12.5/100 of one month of base pay as of the time ofresignation multiplied by a rate to be determined by the Board of Councilors foreach Officer and Chief of Secretariat within a range between 0.0 and 2.0 will bepaid for each month of service as retirement allowance.
(2) Length of service will be calculated on the basis of calendar days from the date ofappointment. Any fraction of less than one month will be rounded up to one month.
(3) If a person is reappointed for another term with no change in position as a resident
Officer on the date of expiration of his/her previous term or on the following day,the two terms will be added for the purpose of computation of retirement allowance.
(4) If a resident Officer is appointed to a different position at the midway point of
his/her term of office, the date immediately preceding the date of new appointment
will be considered as the person’s resignation for the purpose of payment ofretirement allowance.
(5) For the purpose of computation of retirement allowance, any fraction of less than 50
yen will be discarded and any fraction of less than 100 yen but at least 50 yen will
be rounded up to 100 yen.
(6) Retirement allowance will be paid to the resident Officers and Chief of Secretariat
who serve as such satisfactorily and leave this juristic person due to expiration ofterm of appointment, resignation, or death. For such resident Officers and Chief ofSecretariat who die during their term of service, retirement allowance will be paid
to their surviving families.
(Additional regulations)
Article 6 – In addition to these regulations, relevant provisions in the Employee Wage
Regulations of this juristic person will be used as a basis for the handling of mattersrelated to the remuneration and retirement allowance of the resident Officers and Chiefof Secretariat.
(Payment of expenses incurred)
Article 7 – For expenses incurred during the course of performance of their duties,
Councilors, Officers and Chief of Secretariat will be reimbursed promptly after request
for reimbursement is made. Payment can be made in advance, if necessary.
2.
Irrespective of the preceding paragraph, commuting expenses will be paid in accordancewith the Employee Wage Regulations of this juristic person.
3.
Irrespective of paragraph 1, travel expenses will be paid in accordance with the Travel
Reimbursement Regulations of this juristic person.
(Announcement)
Article 8 – These regulations will be announced to the public as standards for theremuneration, etc. to the Councilors and Officers.

2(4.1)

Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)(Revision and abolition)
Article 9 – Revision and abolition of these regulations will be made by decision of the Boardof Councilors.

Supplementary Provisions(Effective date)
1.
These regulations will take effect from the date of registration of establishment as apublic interest corporation as stipulated in paragraph 1 of Article 106 of the Act Serving
as a Complement to Related Laws that Accompany Enactment of the Act on
Authorization of Public Interest Incorporated Associations and Public Interest
Incorporated Foundations and the Act on General Incorporated Associations andGeneral Incorporated Foundations (hereinafter referred to as the “date of registration ofestablishment”).
(Temporary arrangements)
2.
The resident Officers and Chief of Secretariat (hereinafter referred to as “residentOfficers, etc.”) whose monthly rate of base pay was reduced by the base pay revisioneffected on April 1, 2006, from the monthly rate on March 31, 2006, will be paid anamount equivalent to the difference resulting from the reduced amount, in addition tothe base pay.
3.
Irrespective of the preceding paragraph, in implementing these regulations, thedifference stipulated in the preceding paragraph for the resident Officers, etc. listed in
the Supplementary Provisions of the Act of Endowment of the Radiation Effects
Research Foundation (effected on April 1, 2011) who hold the same position as thatheld prior to implementation of these regulations will be 99.76/100 of the total of themonthly rate of base pay as of April 1, 2010, and the difference between the base pay on
March 31, 2006 and that on April 1, 2006 paid to the resident Officers, etc. ascompensation for base pay reduction (any fraction of less than one yen will bediscarded) minus the monthly rate of base pay provided in Article 4.
4.
If these regulations are not satisfactory for determining the base pay for the Chief ofSecretariat, the Chairman will decide the Chief of Secretariat’s base pay not exceeding
the amount stipulated in d., item (1), paragraph 2, Article 4 of these regulations on acase-by-case basis.
5.
If the resident Officers, etc. holding office on the day before the date of registration ofestablishment continue to hold office on and after the date of registration ofestablishment, the amount of retirement allowance, irrespective of what is stipulated in
Article 5, shall be the sum of amounts calculated according to the following terms ofoffice and pertinent conditions:(1) Retirement allowance of the resident Officers, etc. holding office from July 1, 2004,
through June 30, 2005, shall be a maximum of the amount obtained by multiplying
the monthly rate of base pay as of June 30, 2005, by 36/100 for each month ofservice during the term in question.
(2) Retirement allowance of the resident Officers, etc. holding office from July 1, 2005,
through the day before the date of registration of establishment shall be a maximumof the amount obtained by multiplying the monthly rate of base pay on the day
before the date of registration of establishment by 28/100 for each month of service
during the term in question.
(3) Retirement allowance of the resident Officers, etc. holding office on and after thedate of registration of establishment shall be the amount calculated in accordance3(4.1)

Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)

with the provisions stipulated in Article 5.
(Old regulations)
6.
“Radiation Effects Research Foundation Regulations Governing Salaries of Directors
and Chief of Secretariat (effective date, April 1, 1975)” shall be abolished effective June20, 2011.
7.
“Radiation Effects Research Foundation Regulations Governing Remuneration, etc. andExpense Reimbursement of Councilors, Directors, Auditors, and Chief of Secretariat(implemented from June 20, 2011)” shall be abolished on the date of registration ofestablishment, as prescribed in Paragraph 1 of the Supplementary Provisions.

Supplementary Provisions(Effective date)
1.
These regulations will be implemented and effected on June 21, 2012, and July 1, 2012,respectively. However, the revision stipulated in b., item (3), paragraph 2 of Article 4
will be effected on June 1, 2012.
2.
These regulations will not be applied to resident Officers resigning before the effectivedate.
(Handling of balance according to the provision in paragraph 3 of the supplementaryprovisions effective on the date of registration of establishment)
3.
In accordance with the base pay revision as of April 1, 2006, resident Officers whose
revised monthly base pay was less than that provided as of March 31, 2006, receive anamount equivalent to the relevant balance. Such a balance amount, to be applied
starting on July 1, 2012, will be calculated by subtracting the amount of monthly base
pay as of July 1, 2012, from that calculated by multiplying the total of monthly basepay provided as of April 1, 2011 and the aforementioned balance as of April 1, 2006 by
99.5% (discarding fractions of less than one yen).
(Exceptions for monthly base pay to be paid to resident Officers in July 2012)4.
The amount of monthly base pay to be paid in July 2012 will be that calculated
according to the formula indicated below.
(1) Amount of monthly base pay to be paid in July 2012 = (A) – ((B) + (C))
However, when (B) + (C) is equal to or greater than (A), no base pay will be paid.
(A) Amount of monthly base pay calculated according to the revised regulations(B) Amount calculated by multiplying 0.37% (discarding fractions of less than one yen)of the total of monthly base pay paid to the resident Officers as of April 1, 2011 (forresident Officers who assumed the post during the period from April 2, 2011 to June30, 2012, the date of assumption of office) by 15 months (for resident Officers
whose number of months is to be decreased according to the following paragraph,number of months after the decrease)(C) Amount calculated by multiplying the total amount of seasonal allowances paid on
June 30, 2011 and December 5, 2011, and seasonal allowances to be paid in June
2012, by 0.37% (discarding fractions of less than one yen)
(2) With regard to calculation of the amount in the preceding paragraph (B), the months
during the period from April 1, 2011 to June 30, 2012, for which individuals did not
hold office as resident Officers will be excluded from the calculated number of months
to be decreased.

4(4.1)

Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)

Supplementary Provisions(Effective Date)
1. These regulations will be effected on December 13, 2014 and applied retroactively fromApril 1, 2014. However, the revised provision in item (1), paragraph 2 of Article 4(Amount of Remuneration), will be applied from April 1, 2015.
2. These regulations will not be applied to the resident Officers and Chief of Secretariat who
retire prior to the effective date.
(Special Case of Seasonal Allowances for FY2014)
3. Notwithstanding the provision in b, item (3), paragraph 2 of Article 4 (Amount ofRemuneration), the rates of seasonal allowances for FY2014 will be 1.40 and 1.70 in Juneand December, respectively.
(Temporary Arrangements)
4. Of the resident Officers and Chief of Secretariat who continue their service on and after
March 31, 2015, those whose monthly base pay is below that provided as of that date, inaccordance with the base pay revision as of the date of application, will receive the newmonthly rate of base pay, plus an amount equivalent to the relevant balance, for three years,
starting from April 1, 2015. However, the balance according to the provision in paragraph
2 of the supplementary provisions effective on the date of registration of establishment will
be excluded.
(Discontinuation of the balance provided in paragraph 3 of the supplementary provisions to
the regulations revised in 2006)
5. Of the resident Officers and Chief of Secretariat who continued their service after March
31, 2006, those whose monthly base pay was below that provided as of that date, inaccordance with the base pay revision on April 1, 2006, have received an additionalamount equivalent to the relevant balance. However, this additional amount, equivalent to
the relevant balance, will be discontinued as of March 31, 2015.
Supplementary Provisions(Effective Date)
1. These regulations will take effect on February 8, 2016, and be applied from April 1, 2015.
2. These regulations will not apply to the resident Officers and Chief of Secretariat who
resigned by the day preceding the effective date.
Supplementary Provisions(Effective Date)
1. These regulations will take effect on November 30, 2016 and be applied from April 1,2016.
2. These regulations will not apply to the resident Officers and Chief of Secretariat who
resigned by the day preceding the effective date.
(Special provision regarding seasonal allowances paid in FY2016)
3. Regardless of the provisions of Article 4-2-(3)-b., the payment rates of seasonal allowances
for June and December in FY2016 shall be 1.50 and 1.75 months, respectively.

5(4.1)

Regulations Governing Remuneration, etc. and Expense Reimbursement for Councilors, Directors, Auditors, and Chief of Secretariat (4.1)

Supplementary Provisions(Effective Date)
1. These regulations will take effect on December 19, 2017 and be applied from April 1,2017.
2. These regulations will not apply to the resident Officers and Chief of Secretariat who
resigned by the day preceding the effective date.
(Special provision regarding seasonal allowances paid in FY2017)
3. Regardless of the provisions of Article 4-2-(3)-b., the payment rates of seasonal allowances
for June and December in FY2017 shall be 1.55 and 1.75 months, respectively.

Supplementary Provisions(Effective Date)
1. These regulations will take effect on January 8, 2019 and be applied from April 1, 2018.
2. These regulations will not apply to the resident Officers and Chief of Secretariat who
resigned by the day preceding the effective date.
(Special provision regarding seasonal allowances paid in FY2018)
3. Regardless of the provisions of Article 4-2-(3)-b., the payment rates of seasonal allowances
for June and December in FY2018 shall be 1.575 and 1.775 months, respectively.

Supplementary Provisions(Effective Date)
1. These regulations will take effect on December 9, 2019 and be applied from April 1, 2019.
2. These regulations will not apply to the resident Officers and Chief of Secretariat who
resigned by the day preceding the effective date.
(Special provision regarding seasonal allowances paid in FY2019)
3. Regardless of the provisions of Article 4-2-(3)-b., the payment rates of seasonal allowances
for June and December in FY2019 shall be 1.675 and 1.725 months, respectively.

Supplementary Provisions(Effective Date)
1. These regulations will take effect on December 15, 2020 and be applied from December 1,2020.
(Special provision regarding seasonal allowances paid in FY2020)
2. Regardless of the provisions of Article 4-2-(3)-b., the payment rates of seasonal allowances
for June and December in FY2020 shall be 1.7 and 1.65 months, respectively.

6(4.1)