- For those hosting academic conferences, etc. -Guide to using the Nursery Room (Zundanu-kids Room)in the Graduate School of Engineering’s Aoba Memorial Hall
☆ Important Details
Space is provided for temporary childcare for participants in meetings (such as academic conferences, symposia,and study groups) that contribute to research and education activities at Tohoku University’s School of Engineering.
Those responsible from the meeting are also responsible for the space.
Only space is provided; childcare services are not provided. The individuals and organizations in charge of themeetings are responsible for arranging childcare providers.
☆ Details regarding the use of the Nursery Room
• This space is provided to participants in academic conferences, symposia, and study groups, etc. fortemporary childcare purposes.
² The days on which the facility can be used will, in principle, correspond to the days on which themeeting is taking place.
² Faculty and staff members of Tohoku University’s Faculty of Engineering will be responsible fortaking care of this matter, and they are kindly asked to compile requests and make arrangements withchildcare providers. Please contact ALicE for information about childcare providers in the city.
² It can be used by those with infants from 6 months old up to children in the 6th grade of elementaryschool.
² Room capacity: (Approximately) 6 children² Children are not allowed to be in the room by themselves. They must be accompanied by a guardian, ababysitter, or another caregiver.
••••To use the facility, you must complete a separate real estate rental procedure. After your application has
been received, the Facilities Management Section (022-795-5834; eng-kanri@grp.tohoku.ac.jp) willcontact you regarding the procedure to be followed.
Opening hours are generally 8:30-20:00 (weekdays, Saturdays, Sundays, and holidays). However, thefacility is not available during the New Year’s holidays or the summer holidays.
You can change or cancel your application up to one month before you are due to use the space. However,in order to help with its smooth operation, we ask that you refrain from making changes or cancelling
reservations.
Tohoku University will not be held responsible for any accidents that occur in the nursery room. Pleaseobserve the attached guidelines when using the nursery room and ensure that other users and childcare
providers are aware of the guidelines and that they comply with them.

☆ Fees• For groups, a basic fee of 280 yen per hour plus utility charges (at actual cost) will be charged inaccordance with university regulations.
• Please contact us if you need to make changes or to cancel for unavoidable reasons after you have alreadypaid the fee.

☆ How to Apply for and Use the RoomAt least one month l The person in charge should fill out the necessary information on the following
prior to use*documents and send them by email or post to the address at the end of thisdocument.
• The application form for the use of the nursery room (by groups)• Outline of the meeting (including date, time, and the kind of meeting)lAfter permission has lbeen grantedl

On the dayprior to use*
On the day of use
In the month after
you have used theroom

We will contact you to let you know whether or not you can use the nursery room.
The Facilities Management Section
will contact you regarding the realestate rental procedure.

lFollow the instructions to completethe procedure. You will receive al
Building Usage Permit and an invoice.

Please pay the basic fee.

The General Affairs Section will send
you a schedule, a permission form,
and a pledge to be filled out for theuse of the nursery Room.

After the details of how the room is to
be used have been decided, please fillin the necessary information on theschedule and submit it.
Please check the content of the pledge, signand stamp it, and then submit it by email orpost to the appropriate address below.

lTake the permission form to the pick-up location listed below to receive the key.

lPlease return the key promptly after you have finished using the room.

l

The Facilities Management Section will send you a utility bill sometime in themiddle of the month.

l Please pay by the due date.
* This does not include Saturdays, Sundays, public holidays, or university holidays.

☆ Picking up and returning the Nursery Room key• On weekdays (8:30-17:00), please pick up and return the key at the office (General Affairs Section,General Affairs Division) on the 3rd floor of Center Hall. On Saturdays, Sundays, holidays, and also
outside office hours (17:00-20:00), please pick up and return the key at the security room on the 1st floorof Center Hall.
☆ Emergency Contact Details
Please use the extension phone installed in the nursery room.
Weekdays (8:30-17:00): General Affairs Section, General Affairs Division, 3rd floor, Center Hall
Extension 4619, 5805; External line 022-795-5805
Association of Leading Women Researchers in Engineering (ALicE)
Extension 5678; External line 022-795-5678
Other times: Security Room, 1st floor, Center Hall
Extension 4631; External line 022-795-5840

For inquiries and applications, please contact:
Association of Leading Women Researchers in Engineering (ALicE), Tohoku University
Address: 6-6, Aramaki Aza Aoba, Aoba-ku, Sendai, Miyagi 980-8579
TEL: 022-795-5678; FAX: 022-795-5811
E-mail: takuji-aoba@grp.tohoku.ac.jp