Fee Policy 2023-2024

Fee Policy
UIA International School of Tokyo Student Payment Regulations
Article 1 Purpose
These regulations establish necessary details concerning Tuition Fees, Enrollment Fees, Admissions
Application Fees, and other necessary fees pertaining to education at UIA International School ofTokyo (hereinafter referred to as “UIA”).
Fees for ESL courses offered by UIA are set forth in the separate After-School Student PaymentRegulations.

Article 2 Tuition Fees, Enrollment Fees and Admissions Application
Fees
Tuition Fees, Enrollment Fees, Admissions Application Fees and other fees charged by UIA shall be as
set forth in the attached Fee Table.

Article 3
The breakdown of Tuition Fees, Enrollment Fees, Admissions Application Fees and other fees
charged by UIA shall be as follows:
1. Admissions Application Fees (fees for admission applications, fees charged for examinations, andselection based on documents or by other means in order to be approved for admission)
2. Enrollment Fees (1-time payment at the time of enrollment) consist of:(1) Registration Fees
(2) Building Maintenance Fees
3. Tuition Fees refer to the following four costs:(1) Annual Tuition (cost of receiving general educational services throughout the year).
(2) Facility Improvement Fees (costs necessary to expand facilities and increase equipment, replace
and upgrade old facilities and equipment, maintain and manage existing facilities and equipment,
and other maintenance and improvements to the learning environment at UIA).
(3) Textbook Fees (cost of purchasing textbooks and accompanying materials).
(4) Other fees (fees may be charged for external examinations, school trips, and other activities. Feesfor services provided upon request and for issuing various certificates, etc. are set forth in Article 15of these regulations).

Article 4 Annual Tuition Payment Plan
In principle, the Annual Tuition set forth in paragraph 3, item (1) of the preceding Article shall bepaid in three installments, and the fees set forth in items (2) to (3) in the same paragraph “FacilityImprovement Fees” and “Textbook Fees” shall be paid in full by the due date set forth in Article 5,paragraph 1, item (1). The fees set forth in Article 3, paragraph 3, item (4) shall be paid wheneverUIA requests their payment. Annual Tuition can be paid either in 1-time (full) or in monthly
installments, as long as the conditions listed below are met.
1. Correspondence to the terms of Annual Tuition(1) Annual Tuition is divided into 3 terms for 1 year and in principle are to be paid in advance by the© UIA International School of Tokyo

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payment date listed in Article 5.
(2) The Annual Tuition established in the previous item is to be allocated into the following terms.
The 1st term is from April to July, the 2nd term is from August to November, and the 3rd term is fromDecember to March. However, students who are grade 10 and above shall be allocated in the samemanner as listed in Article 5, paragraphs 2 and 3.
2. Conditions for 1-time (full) plan
To be accepted, without objection, that in the case where the student withdraws in the middle of
the academic year, as established in Article 14, there is the possibility that the Annual Tuition costfor the remaining months may not be returned and that any amount returned may be returned ata different ratio than what was originally paid.
3. Conditions for monthly installment plan
(1) UIA acknowledges that 3-time installment payments are difficult due to economic
circumstances.
(2) To be accepted, without objection, the difference in cost set by UIA that is incurred incomparison to the cost via the 3-time installment payment plan.
(3) To be accepted, without objection, that in accordance with the provisions established in Article
14, the student must pay any pending Annual Tuition cost in full prior to the withdrawal date if thestudent withdraws during the school academic year.

Article 5
The due dates for the payment of Annual Tuition shall be as follows:
1. (1) 1-time (full) payment plan: March 26th of every year(2) 3-time installment plan: the 26th of March, July, and November of every year
(3) Monthly installment plan: the 26th of every month starting from March of every year to Februaryof the following year.
If a due date set forth in this paragraph falls on a day the banks are closed such as Saturdays, Sundays
and national holidays, the due date shall be the next day that the banks are open.
2. For Grade 10 students, the school year is determined to be from April to June of the following year,
and the due dates for the payment of Annual Tuition during April to June of the following year shallbe on March 26th of the following year.
3. For Grade 11 and 12 students, the school year is determined to be from July to June of the following
year, and items (1) to (3) in the preceding paragraph shall be read as the following, 1-time (full)Payment Plan: June of each year; 3-time Installment Payment plan: June, October, and February ofeach year; Monthly Installment Payment Plan: every month from June of each year to May of thefollowing year.
4. An invoice for Annual Tuition will be issued by email around the 10th day of the payment month.
5. Notwithstanding the provisions of this Article, the provisions established by Article 7 shall prevail forthe first year of enrollment.

Article 6
The payment method for Tuition Fees shall be as follows:
1. Tuition Fees shall be paid by manual or automatic bank account transfer.
2. If choosing to pay by manual bank account transfer, payment shall be made by bank transfer to theMUFG or Mizuho bank account designated by UIA. The bank accounts designated by UIA are
indicated on invoices issued by UIA.
3. In principle, if choosing to pay via monthly installments, payment may only be made by automaticbank account transfer. If automatic bank account transfer is not possible on the transfer date,payment shall be made by manual bank account transfer into the bank account designated by UIA
regardless of the reason.
4. The payer (student or parent/guardian) shall bear the bank transfer fees when paying Tuition Fees.

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If UIA refunds tuition or other fees for any reason, it is refunded to the bank account of thestudent’s/parent’s name at a financial institution in Japan and any bank transfer fees to be paid byUIA shall be deducted from the amount refunded. If the amount to be refunded is less than the banktransfer fee, UIA shall not refund the fee.

Article 7 Payment of Admissions Application, Enrollment, and Tuition Fees for
the First Year After Enrollment
Admissions Application Fees and Enrollment Fees shall be as follows:
1. Admissions Application Fees shall be paid in cash when applying for admission.
2. Enrollment Fees and the Tuition Fees for the first year of enrollment (or the initial term if choosing
to pay in installments) shall be paid by manual bank account transfer into the bank accountdesignated by UIA, by the due date also designated by UIA after passing the admissions assessment.
If payment cannot be confirmed by the due date, admission permission may be withdrawn.

Article 8 Calculation of Annual Tuition If Admitted During the Academic YearIf a student is admitted to UIA during the academic year, the Annual Tuition shall be charged fromthe month in which admitted and will not be calculated on a pro rata basis.

Article 9 Late Payment Charges
If UIA is unable to confirm receipt of tuition and/or other fees by the due date, a late fee will beincurred calculated at a rate of 0.04% per day on the total amount billed based on the number ofdays late starting from the day after the due date up to the day the fees are received in the school’s
designated bank account.
In the case of automatic bank account transfers, if payment fails to be transferred due to insufficient
funds, a late payment charge shall be charged in accordance to the provisions within this Article;
provided, however, that if the transfer failed due to reasons other than insufficient funds, payment
shall be made within 10 business days from the due date by manual bank transfer to the bankaccount designated by UIA, and late payment charges shall not be charged. However, if payment is
not made within 10 business days of the due date, a late payment charge must be paid calculated
from the 10th business day after the due date in accordance with this Article.

Article 10 Failure to Pay Tuition Fees and Other Fees
If UIA is unable to confirm payment of the full amount of Tuition Fees and other fees by the duedate, the school may take the following actions:
1. UIA may suspend or expel a student if, during the academic year, payment of part of the Tuition Feesor other fees is more than two months late.
2. Students who have been expelled due to failure to pay Tuition Fees and other fees, etc. and who reenroll at a later date will not be granted special privileges.

Article 11 Withdrawal During the Academic YearIf a student wishes to withdraw from UIA, notice must be given using a form prescribed by UIA assoon as possible and no later than 14 days prior to the desired date of withdrawal.

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Article 12 Withholding of Issuance of Certificates, etc. After Graduation orWithdrawal
If there are any unpaid Tuition Fees or other fees at the time of graduation or withdrawal, the fullamount thereof must be paid by manual bank transfer at least seven (7) days prior to the date ofgraduation or withdrawal. No certificates or other documents relating to graduation or withdrawal
shall be issued until full payment of Tuition Fees and other fees has been confirmed.

Article 13 Refunds of Admission Application, Enrollment, and Annual Tuition
Refunds of Admission Application Fees, Enrollment Fees and Annual Tuition shall be handled asfollows:
1. Admission Application Fees, Enrollment Fees and Facility Improvement Fees paid to UIA shall not berefunded for any reason whatsoever.
2. Annual Tuition paid prior to enrollment at UIA shall be refunded in full only if a clear intent not toenroll is sent by email to the UIA admissions officer (admissions@uia.jp) by the day prior to theenrollment date.
3. If UIA closes the kindergarten/school due to a force majeure (including war, terrorism, natural
disasters, weather, epidemics or the like) UIA shall not provide any discount or refund of Tuition Feesand other fees.
4. UIA will refund the Annual Tuition in accordance with the provisions of Article 14 if a student
withdraws during the academic year; however, said provisions shall not apply if UIA decides to expel
a student.

Article 14
Payment and refunds of Annual Tuition when withdrawing during the Academic Year shall behandled as follows:
1. If choosing to pay in monthly installments or in 3-time installments, Annual Tuition for the term inwhich the date of withdrawal falls shall be paid. In this case, the term shall be the period specified
in Article 4, paragraph 1 and the date of withdrawal shall be the actual date of withdrawal or 14 days
after UIA receives the notice of withdrawal in accordance with the provisions of Article 11, whicheveris later (the same applies hereinafter).
2. For those on a 1-time (full) payment plan, if Annual Tuition has already been paid following the termin which the date of withdrawal falls, Annual Tuition shall be refunded as follows: An amountequivalent to the total paid for the academic year by 3-time installment plan students, if such astudent were to withdraw in the same term, it shall be deducted from the Annual Tuition alreadypaid and the difference shall be refunded.
3. If choosing to pay Annual Tuition by automatic bank transfer, UIA shall undertake procedures tocancel the automatic bank account transfer as soon as possible after receiving a withdrawal notice.
However, cancellation may not be possible due to circumstances dependent on that financial
institution. In such a case, Annual Tuition shall be refunded in accordance with the provisions ofArticle 6 paragraph 4.
4. The due date for refunding Annual Tuition shall be the last day of the month after the month in which
the date of withdrawal falls.

Article 15 Fees for Issuing Certificates and Other Documents
The fees for issuing certificates and other documents shall be as follows:
1. Receipts for payment of Tuition Fees and other fees: bank transfer statements issued by the financial
institution act as a substitute for a receipt. When using online banking, a printout of the screen
showing the completion of the transfer can be used as a substitute for the receipt. A fee of 330 yen© UIA International School of TokyoPage 4

Fee Policy 2023-2024(including consumption tax) shall be charged per receipt if a parent/guardian wishes to be issued
with a paper receipt.
2. A fee of 1,100 yen (including consumption tax) shall be charged per copy for issuing a Bonafide
Certificate (school attendance certificate).
3. A fee of 1,100 yen (including consumption tax) shall be charged per copy for issuing a grade transcript.
4. A fee of 550 yen (including consumption tax) shall be charged per card for reissuing an ID card.

Article 16 Discounts
Discounts for Tuition Fees and other fees shall be as follows:
1. If more than one sibling is enrolled at UIA at the same time (excluding after school programs, afterschool care programs, or siblings only enrolled in such programs) Annual Tuition set forth in Article
3, paragraph 3, item (1) (and the same applies hereinafter) for the second sibling shall receive a
discount of 10% and Annual Tuition for the third and subsequent siblings shall receive a discount of
15% (“Sibling Discount”). In such cases, the higher discount rate shall be applied in order from thelowest Annual Tuition cost. If one of the siblings is admitted or withdraws during the academic year,
the Sibling Discount shall be applied or removed from the month in which that student’s Annual
Tuition payment obligation begins or ends.
2. Registration fees shall be waived for students who return to UIA after more than one year and within
three years of the date of withdrawal. However, separate consideration shall be given if UIA
determines that there are unavoidable circumstances in returning to UIA after less than one year.
END“Supplementary Provisions”
These Regulations were revised on October 1, 2022 and come into effect on April 1, 2023.
These Regulations were originally written in Japanese and translated into English text for reference
purposes only. If there is any conflict or inconsistency between these two texts, the Japanese text
will take precedence.

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