January 18, 2022
Dear FRIS members,
Subject: Raising of Tohoku University Emergency Action Plan (BCP) to Level 2
In response to the raising of Tohoku University Emergency Action Plan from Level 1 toLevel 2 on January 18, FRIS also operates in accordance with the Action Plan.
We request that you take appropriate measures based on the Action Plan Level 2 and its
implementation, as well as thorough infection prevention measures for future activities.
Sincerely,
Toshiyuki Hayase
Director of FRIS[Contact]
FRIS Task Force for Corona Virus Control
Email: fris-covid19@grp.tohoku.ac.jp

【Brief summary of Tohoku University Emergency Action Plan (BCP) for COVID-19】
Level

Research Activities

Business Trip

Internal Meetings

Events(Held by TU)

2

Research activities will be
carried out following thethorough implementationof measures to prevent
infections, as managed byeach department.

Refrain from
unnecessary andnon-urgent businesstrips to areas where
the infection isspreading.

Face-to-face meetings
should be kept to aminimum, and in principle,
we recommend online
meetings.

In principle, online.

The government
has declared astate ofemergency
outside of Miyagi
Prefecture, andcertainrestrictions havebeen imposed.

However, if the nature ofthe event requires a faceto-face session andpermission has beenobtained from the headof the department, thesession can be conducted
face-to-face inaccordance with theguidelines for holding
events.

[The concept of operation at Level 2]* The red parts are changes in the concept of operation from Level 1.
○ Research activities
Permission is still required based on an application to the Headquarters for New
Coronavirus Infectious Diseases at TU. Based on the premise of diversity in eachdepartment, each department will take the initiative to implement thorough infection
prevention measures and conduct research activities under a strict control system.
FRIS implements the following policy.
1) Research activities can be conducted by taking thorough measures to prevent
infection, but the time spent at the site should be reduced and work at home isrecommended when possible. (However, FRIS members who are engaged in research
activities at a mentor department other than FRIS should follow the policy of thementor department.)
2) Using Google Forms, FRIS members can register online the purpose of their visit andthe date of entry and exit for FRIS members and related persons such as vendors
and others, and manage their entry and exit in real time.
Registration URL: https://forms.gle/SoKsHQABE7EyxMnq83) The head of the FRIS Laboratory will keep track of the laboratory's onsite activities
and each person's infection prevention behaviors, and provide regular weekly reports
to the FRIS Task Force using the Google form.
Report URL: https://forms.gle/U9QAxEKwvBAemYfQ74) The FRIS Task Force shall share and review the contents of the report in 3) above
and provide guidance if necessary. The results shall be shared with the FRIS members
at the Faculty Meeting and the Staff Meeting.
5) The FRIS Task Force will conduct weekly inspection of the institute.
6) FRIS members who are engaged in research activities in a mentor
department other than FRIS should follow their mentor department's
policy on measures. Contact the FRIS Task Force if necessary. However, the"registration of information on out-of-prefecture travel", “registration of business trip”
and "registration of information on events" applies to all FRIS members, regardless ofthe department where the member works.

○ Classes
 In-person classes will be held in combination with online classes, with appropriate
measures to prevent infections put in place.
○ Students
 Extracurricular activities can be carried out if appropriate measures to prevent
infections are put in place and permission has been obtained based on the Guidelines
for Extracurricular Activities.
 Party, Meeting, etc.: For the time being, refrain from participating in meetings,
conversations, and events that involve multiple people eating and drinking.
○ Faculty and Staff
 Refrain from unnecessary and nonurgent business trips to areas where the infectionis spreading.
 Party, Meeting, etc.: Refrain from meetings and conversations that create a "ThreeCs (Closed spaces, Crowded places, Close-contact settings)" environment.
[Registration of information on out-of-prefecture transfers]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are required to register their out-of-prefecture travel information at theURL below when they have visitors from outside the prefecture for joint research ormeetings.
Registration URL: https://forms.gle/1LCR9d3NSbSsL9xe9[Registration of business trip]
All FRIS members, regardless of the department in which they work, such as the mentor
department, are required to register their business trip at the following URL.
Registration URL: https://forms.gle/a4QD6b3v2KuWe8ae9○ Events
In principle, online. However, if the nature of the event requires a face-to-face session
and permission has been obtained from the head of the department, the session canbe conducted face-to-face in accordance with the guidelines for holding event.
[Guidelines for holding events]
https://www.bureau.tohoku.ac.jp/covid19BCP/pdf/campus/event_guideline_ja.pdf[Event information registration]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are requested to register for the event in advance at the URL below.
Registration URL: https://forms.gle/Jtm7ttvKYqeWYHpz8○ Others
 Library: The library will inform you of borrowing of library materials separately.