(Unofficial Translation)

Guidelines for applying to the “Project of Decommissioning and Contaminated Water
Management (Development of Technologies for In-depth Investigation of PCV Inside(On-site demonstration of Technologies for In-depth Investigation considering
measures of deposits))”
Date: March 30, 2018
Management Office for the Project of Decommissioning
and Contaminated Water Management

The Management Office for the Project of Decommissioning and Contaminated Water
Management (hereinafter called “PMO”) solicits entities to implement subsidies for the "Subsidized
Project of Decommissioning and Contaminated Water Management (Development of Technologies
for In-depth Investigation of PCV Inside (On-site demonstration of Technologies for In-depth
Investigation considering measures of deposits))". Details of the project are stipulated in these
Guidelines; furthermore, the procedures for implementation of the project are stipulated in the “Grant
Policy for Subsidy for the Project of Decommissioning and Contaminated Water Management”.
1. Purpose of ProjectThis project will be conducting projects that aim to support development of technologies
contributing to decommissioning and contaminated water management of Fukushima Daiichi
Nuclear Power Station of Tokyo Electric Power Company Holdings, Incorporated

based upon the“Mid-and-Long-Term Roadmap towards the Decommissioning of Fukushima Daiichi Nuclear Power
Stationof

Tokyo

ElectricPower

Company

Holdings,

Incorporated”(hereinafter

called“Mid-and-Long-Term Roadmap”) and “Implementing Situation of Research and Development andDirection of Next Plan” (The 51st meeting of Secretariat of the Team for Decommissioning andContaminated Water Countermeasures / PMO), so that the decommissioning and contaminatedwater management of Fukushima Daiichi Nuclear Power Station can be implemented smoothly andthe level of science and technology in Japan can be enhanced.
2. Contents of Project
For the purpose of establishing a method for retrieval of fuel debris that is present inside thePrimary Containment Vessel (hereinafter referred to as "PCV") at Fukushima Daiichi Nuclear Power
Station of TEPCO Holdings, Incorporated. It is necessary, in order to gain an understanding of the
distribution and form of fuel debris inside and outside the pedestal in the PCV and the status ofstructures inside the PCV more accurately than heretofore, to enlarge access and survey devices

1and to advance survey technology related to visual operation and measurement.
As a result of the PCV internal survey so far, it is identified that a large amount of deposits was
widely distributed on the bottom outside pedestal in Unit 1. Therefore, in order to obtain further
detailed information on the inside of the PCV, including the distribution of deposits and fuel debris
inside deposits, it is required to conduct the survey after additional measures are taken such as
removing deposits.
For this reason, the following two actions (1) and (2) will be taken in this project, through close
coordination with " Developmentof Technologies for In-depth Investigation of PCV Inside ", with theaim to make a PCV penetrating part (with a diameter of about 350 mm) larger than the previous one
used in earlier surveys; enter the PCV through the penetrating part; retrieve deposits and otherobjects; scrutinize inside the PCV, including the bottom outside of the pedestal; analyze the
distribution of deposits, the distribution of fuel debris inside the deposits and the status of structuresinside the PCV, thus determining the internal status of PCV with high accuracy:(1) Formulation of a survey plan and a development plan
In order to accurately grasp the status of structures inside the PCV, the distribution of deposits
inside and outside the pedestal, and the status of fuel debris inside deposits, a detailed plan forsurveying the inside of the PCV will be formulated. Such a survey will be based on a combination ofan access/survey devices that make a PCV penetrating part (with a diameter of about 350 mm)
larger than the previous one used in previous surveys and enter the PCV through the penetrating
part; survey technology that can scrutinize the status of the PCV inside (the bottom part of the PCV
outside the pedestal, etc.); and the technology and equipment that remove part of deposits as foundin Unit 1 in the internal survey. This plan includes a test to combine access/survey equipment withsurvey technology; a mock-up test reflecting the site situation; work training; on-site construction ofan access route into the PCV; and an on-site demonstration (field survey).
The plan formulated will be reviewed continuously to reflect the latest site information and theinternal survey results. As necessary, a new development plan will be formulated for access/survey
devices and for survey technology.
(2) On-site demonstration of access / research devices and survey technology
Based on the survey plan formulated in (1) above, a field demonstration (field survey) will be
conducted to optimize the access/survey devices and the survey technology.
In doing so, combination tests, mock-up tests, and training necessary for on-site work will be
conducted. Based on the results, access/survey devices and survey technology will be improved,
and the survey plan will be reviewed as necessary.
For a field demonstration, full cooperation with TEPCO Holdings, Incorporated. will have to beensured.

2

3. Operation of research and development[1] Human resource development for medium and long-term
Entity of proposal must make efforts to strengthen the relationship with universities,
research organizations, etc. through implementing joint research, etc. from the viewpoint of
human resource development in the middle and long term.
[2] Gathering domestic and overseas wisdom
Entity of proposal must conduct projects by utilizing domestic and overseas wisdom. In
particular, they must consider mobilizing necessary technologies and knowledge both fromJapan and overseas broadly. In case of development of machines and equipment,
establishment of common basis of the machines and equipment (utilization of widely usedgoods and goods which have already been developed, etc.) must be taken into account asmuch as possible in order to promote reasonable development. Furthermore, in thedevelopment of evaluation method, it is important to be validated and reviewed objectively by
third parties such as academic societies, etc. Hence, such validation and review must
distinctively be placed in the development plan or be set as a milestone.
If the entity implements the project by introducing domestic and foreign technologies andknowledge, the entity must, if necessary, choose the external organization through a public bid
such as a general competitive bidding in a timely manner; and in order to ensure transparency
and fulfill accountability, the information on the public bid must be published on the entity’s
website and the link to the information must appear the PMO’s webpage, with the intention todisseminate it widely.
[3] Clarification of tests conditions and specifications for development
Consideration of requirement level necessary for implementing decommissioning activities
must be done before commencement of elements tests and equipment design; furthermore,evaluation of to what extent existing technologies can be utilized must be done asquantitatively as possible. Based upon these, information on the target of the degree of thetests and equipment development compared to the requirement level must be shared withconcerned parties, and the test conditions and design specifications must be established.
[4] Definition of criterion for judgment of degree of objective achievement
Comprehensible criteria which can be a measure for the judgment of objective achievementof the project must be defined using numerical values, etc. (Refer to Table 1); and they must
be validated whether or not the objective will have been achieved at the completion of the
project.
Table 1 Definition of Technology Readiness Level (TRL)
Level

Definition corresponding to this project

Phase

7

At the stage of completion of practical utilization

Practical use

6

At the stage of being demonstrated in the field

Field demonstration3

5

At the stage of production of prototype with the scale of
Demonstration ofpractical use, and demonstration in a simulated environment
simulationsuch as in a factory, etc.

4

At the stage of implementation of function tests at the level of Research fortrial production as a process of development and engineering practical use

3

2

1

At the stage of proceeding with development or engineering
using application or combination of existing experiences. Or at
the stage of proceeding with development or engineering Application researchbased upon elementary data in the area with lack of existing
experiences.
At the stage of proceeding with development or engineering in
the area nearly without applicable existing experiences, and Application researchwith setting up the specifications.
At the stage of clarifying elementary contents regarding
Elementary researchdevelopment or engineering.

[5] Cooperation with decommissioning activities and other research and development
Clarify how results could contribute to other research and development projects, andpositively corporate with other organizations. For this purpose, it is necessary to shareharmonized input/output information among other research and development projects, thecomprehensive proposal and the partial proposal. In order to realize this information sharing,
coordination among the entities must be done using Form 4 at the commencement of the
project and other suitable timings; and it must also be regularly shared with and confirmed by
PMO and other concerned organizations. Furthermore, in order to contribute to the decision
making on the method of fuel debris retrieval, etc., the information on implementation of the
project (such as progress situation, acquired data, challenges, etc.) must be shared with andoffered to PMO and the concerned organizations in a timely and appropriate manner. Also, a
Non-Disclosure Agreement among the Comprehensive and Partial Subsidized Project
Operating Entities and PMO shall be concluded, if necessary. PMO will conduct the necessary
coordination.
[6] Research management
A flexible scheme must be established so that it can reflect the results of discussion
regarding the Mid-and-Long-Term Roadmap, committee meetings of Decommissioning andContaminated Water Countermeasures Cabinet Office, Nuclear Damage Compensation andDecommissioning Facilitation Corporation, etc. In implementing the project, the fact that thetarget of this project has been set to accomplish other prioritized goals must always be taken
into consideration.
[7] Work management for reflection of on-site situation of and in consideration of the adaptability
to Fukushima Daiichi Nuclear Power Station, etc.
The entity is required to establish a scheme which enables close collaboration with TEPCO
Holdings, Incorporated in order to appropriately reflect the actual situation to their researchand development to the site. Furthermore, if you plan to implement some activities such as
4

on-site investigation or demonstration tests at Fukushima Daiichi Nuclear Power Station, etc.,
you have to negotiate sufficiently with TEPCO Holdings, Incorporated beforehand; andconstitute a management scheme in accordance with the negotiation and based upon theunderstanding obtained through the negotiation which you have to observe and take heed of,so that adequate safety measures can be implemented.
[8] Progress report
The entity is required to report implementation plan, progress situation, project results, etc.
to PMO on request. Especially, the implementation situation must be reported at the end of
every month by using the implementation schedule as described in Reference Document 2,
etc., and after completion of the project, results report must be established and submitted.
Please be noticed that PMO is entitled to share the submitted information with theconcerned organizations on the basis of “5. Implementing Scheme” with due considerations to
the non-disclosure information stipulated by Act on Access to Information Held byAdministrative Organs (Act No. 42 of May 14, 1999).
[9] Enhancement of outreachComprehensible explanation to the public regarding the project contents and results must
be enhanced, and the entity shall disseminate information through its website, etc. The entity
is also required to actively cooperate with the government and the concerned organizations fordissemination of information.
[10] Preparation of other options
Alternative options must be prepared for the case that the project cannot be proceeded withas planned during the project term. If the alternative options are prepared or revised, theinformation must be notified to PMO.
4. Project Term
From the day of grant decision to March 31, 2020
In “Outline of Subsidized Project (Form 2)”, please describe both “Implementation Plan” and “Planof the income and expenditure” for each period; The period from the day of grant decision to March
31, 2019 and the period from April 1, 2019 to March 31, 2020 since the contents of the grant decision
would be coordinated considering the National Budget, etc.

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5. Implementing Scheme

6. Application Requirements
The private companies, etc. satisfying all of requirements (1) to (9) shown below are qualified toapply for the subsidies. Applications from consortia are also acceptable. In that case, a managing
legal entity must be appointed out of each consortium and submit the project proposal. (Please
note that no managing legal entity may commission the entire work to another legal entity.)(1) Possessing the organization for properly conducting the relevant subsidized project.
(2) Having the capacity, knowledge and experience required for conducting the relevant subsidized
project.
(3) Having the management foundation required for smoothly conducting the relevant subsidized
project and sufficient ability to control the funds and other resources.
(4) Being able to follow the appropriate accounting procedures in accordance with the “Grant
Policy for Subsidy for the Project of Decommissioning and Contaminated Water Management”
and the “Subsidized Project Administration Manual”. With regard to overseas entities, as a
general rule, being able to prepare the evidenced documents in Japanese or English, andpresent them in Japanese territory on demand from the PMO.
http://en.dccc-program.jp/files/20150623man.pdf(5) Not foreseen to be subject to Articles 70 and 71 of the Cabinet Order concerning the Budget,
Auditing and Accounting.

6(6) Not fulfilling any of the conditions stipulated in the “Guidelines for the suspension of subsidies
controlled by the Ministry of Economy, Trade and Industry and the suspension of designation
relating to the contracts”. (January 29, 2003, No 1) First column, the second items in
Attachment(7) The applicant must have a compliance system under a self-regulated structure which meets the"Standards for Exporters, etc. to Meet" provided for in Article 55-10 (1) of the Foreign Exchange
and Foreign Trade Act. We will confirm this system using (Form 3) "Response to Security
Export Controls" when selecting applicants, so please use this form to fill in the required items
and submit the required documents.
[Reference] Standards for Exporters, etc. to MeetRegulations to be observed by parties engaged in export or provision of technology in thecourse of trade (exporters).
Exporters that do not handle security-sensitive "specified important goods, etc." have a duty to1) nominate a person responsible for checking goods, etc., and 2) provide guidance tomanagers and export workers on compliance. Exporters that do handle security-sensitive"specified important goods, etc." have a duty to 1) identify a representative as the responsible
person, 2) set out an export control system, 3) set out a procedure for checking
regulated/non-regulated goods, 4) set out a procedure for confirming the usage and consumer,
and confirm these in accordance with that procedure, and 5) confirm that the goods to be
shipped coincide with the confirmed non-regulated goods at the time of shipping.
(8) Admitting that the results obtained through this project can be utilized by TEPCO Holdings,
Incorporated, etc. to leverage them for Decommissioning and Contaminated Water
Countermeasures if they request to do so under the condition that each party is in agreement.
Not preventing the utilization by behaviors such as not allowing to use the technology
intentionally, asking for unreasonable compensation, etc. in spite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing a situation where the resultsfrom this project are not be able to be utilized for Decommissioning and Contaminated Water
Management Countermeasures at the Fukushima Daiichi NPS by ceding the above-mentioned
condition in (7) to the successor if the applicant transfers the result to a third party and loses
their own right to utilize it accordingly. In the case of a conflict which makes the applicant
unable to make sure of the items in (7), the concerned parties must solve it by their own
responsibility.
7. Requirement Conditions for Grant Decision(1) Number of proposals to be adopted：One proposal(2) Subsidy rate and maximum amount of subsidy
The subsidy is fixed in JPY.
Maximum amount: 2,600,000,000 JPY

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Subsidies are paid in JPY. The contents of the project, amount of the subsidy, etc. will
ultimately be settled only after coordination with PMO.
(3) Time of Payment
In principle, the subsidies are paid after the project is completed.
*Please note that cases where the payment (i.e. the payment by estimate) before thecompletion of the project is permitted are limited.
(4) Confirmation of the amount of payment
The amount to be paid is decided based on the result report which is submitted by theoperating entities after the project is complete as well as the results of the survey at theverification site and/or the office.
The amount to be paid will be the total of the expenses to be covered by the subsidies, which
do not exceed the granted subsidy amount. For this reason, the account ledgers, receipts andother documents are necessary for supporting all the expenses. All the expenses will be strictly
inspected and evaluated. Thus, the expenses not meeting the conditions mentioned above
may be rejected.
8. Application Procedure(1) Application Period
Commencement: Friday, March 30, 2018
Deadline: 10:00 AM on Wednesday, April 18, 2018
We will not accept any proposals after this deadline.
(2) Information Session
Monday, April 9, 2018 10:40 – 11:10
Venue: Main Conference Room D at Mitsubishi Research Institute, Inc.
Map: http://www.mri.co.jp/english/profile/locations/map_headoffice.html
If you would like to attend the session, please inform the contact point written in “13. Contact”
by 12:00 AM on Friday, April 6 via email. The session will be held in Japanese. If you need atranslator, please make arrangements on your own (You are responsible for the expense). If
you need an information session in English, please consult with PMO by the above deadline
via email.
When making contact, please title your e-mail “Register for attendance to the information
session for ‘Project of Decommissioning and Contaminated Water Management’” and include
the “corporate or organization name,” “name of the attendee,” “department,” “phone number,”and “e-mail address” in the main text.
Please note that the capacity of the venue is limited.
(3) Application form and other documents to be submitted[1] Please submit the following documents as one file. Please title your file “Application for thesubsidy program ‘Project of Decommissioning and Contaminated Water Management8

(Development of Technologies for In-depth Investigation of PCV Inside (On-site
demonstration of Technologies for In-depth Investigation considering measures of deposits)) ’.
・Application form (Form 1)
・Outline of Subsidized Project (Form 2)・Certificate of Conformance (Form 3）
・Input/Output information (Form 4)
・Response to Security Export Controls（Form 5）・Other documents-

Outline of Corporation or Organization (such as a brochure, etc.)-

The financial results, and statement of revenues and expenses (of the last year)-

The articles of association or the act of endowment-

Other supporting documents* You must submit 1 copy of the application documents using A4 paper. You can describe
them in Japanese or English. If you bring the application documents with you or submit
them by mail, one CD-ROM must be submitted along with the hard copies. Furthermore,
submission to attach 1 copy via email to the email address for application is permitted. As
a general rule, the file format must be Ichitaro, MS-Word, MS-PowerPoint or MS-Excel. If
you have unavoidable reasons not to be able to use these formats, please contact us.
* If your proposal is adopted, there is a possibility that Input/Output information will be
released to other entities.
[2] All the application documents submitted will not be used for any purposes other than theevaluation in the course of the selection process. Please note that the application documents
submitted will not be returned. We take the utmost care to preserve confidentiality. However, if
your proposal is adopted, the information except the non-disclosure information (i.e. thepersonal information, the information detrimental to the legitimate interests of legal entities)
may be disclosed under the “Act on Access to Information held by Administrative Organs” (ActNo. 42 enacted on May 14, 1999).
[3] The costs spent for issuing the application documents and other documents will not be
included in the expenses. Also, the costs spent for issuing those documents will not becompensated for regardless of whether the proposal is adopted or not.
[4] The matters described in your proposal are considered to be the fundamental policies whichshould be observed during the project. Consequently, please be sure to describe only thematters which are feasible within the budget. Also, please note that even if your proposal isadopted, it may be rejected later on if you make a significant change to it at your discretion.
[5] Appropriateness of the costs breakdown must be shown using supplemental explanation
documents.
(4) Place of submission
The application documents must be delivered to the following address via hand-carry, mail or9email, etc.
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Nakamura
Email address for submission: hr-apply@mri.co.jp* Please DO NOT send the application documents via fax. Incomplete documents will berejected and not subject to evaluation. Therefore, please carefully read and follow theprocedures for application to correctly fill out the documents.
* Any application documents submitted after the closing date will not be accepted. If you
send the documents by postal mail, they may not be delivered by the designated timeon the closing date. Consequently, you are advised to mail them sufficiently ahead of
the closing date.
9. Evaluation and Adoption(1) Method of Evaluation
Applications will firstly be evaluated through paper screening, so that the applicants for thepresentation to the review committee can be selected. Depending on the capacity of the venue,
the number of the participants to the presentation may be restricted. Furthermore, hearings andon-site investigation may be conducted as required; and submission of additional documents
may be requested.
(2) Evaluation Criteria
Applications are to be comprehensively evaluated based upon the following criteria. However,
the applications which have been judged not to meet the criterion [3] and [5] shall bedisqualified regardless of evaluation of the other criteria.
[1] Objective, contents, implementation method, and applicability to countermeasures fordecommissioning (Including applicability to the work site)
Whether or not the Project purpose corresponds to the project purpose described in the“Guidelines for applying” is to be evaluated.
Judgment is made as to whether the contents of the project conform to the project objective
and are provided specifically taking into account the applicability to countermeasures fordecommissioning (including applicability of the project to the work site).
Whether the implementation method of the project is consistent with the purpose and detailsof the project is to be evaluated.
[2] Project Implementation Schedule
Whether or not the project implementation plan (timeline) is appropriate to the purpose anddetails of the project, etc. is to be evaluated.

10[3] Project Implementation Scheme
Judgment is made as to whether the entity has the project implementation structure,expertise as an organization, expertise of those who are to be engaged in the project, and thetrack records of similar projects. We focus on whether a project implementation scheme
including the project leader is clearly identified, and whether it has the implementation ability
and the coordination system to consider/judge the applicability to countermeasures fordecommissioning (Including applicability of the project to the work site).
[4] Project Cost
Whether or not project costs are appropriately allocated to the project purpose and contents,
etc. is to be evaluated.
[5] Financial Basis and Management System for Implementation of Project
Whether or not the applicant organization has a financial basis and a management systemenabling them to implement the project is to be evaluated.
(3) Decision and Announcement of Results
PMO will release the adopted entities on our website, etc. The adopted entities will be notifiedof the result.
10. Granting of Subsidy
The project shall be initiated after the adopted entity submits a grant application for the subsidy
to PMO and PMO has sent a notice of grant in return.
It should be noted that there may be changes in the details, composition and scale of the project
as well as its budget between the decision of adoption and grant, as a result of consultation with
the PMO. Also, please be aware that the subsidy may not be granted if the granting requirements
are not met.
Although subsidized project operating entities may be provided with information required to
implement the project after the decision of grant, they may be requested to observe theconfidentiality depending on the nature of the information.
Information on the decision of grant of the subsidy (adopted date, the entity adopted (granted),
date of grant decision, corporation number in Japan, value of grant, etc.) will be shown on the
Corporation Information* in principle.
* The Corporation Information operated by Ministry of Economy, Trade and Industry is a system, withthe start of the ‘My Number’ system considered, to link a corporation number in Japan to corporation
information such as those regarding subsidy and prize-giving. Anybody can execute batch
retrieval/browsing in the system. With this system, expansion of new businesses, reduced costs in
information acquisition, and more efficient businesses are expected in business enterprises andpublic offices.
Web address: http://hojin-info.go.jp

1111. Allocation of Expenses(1) Classification of Expenses Covered by Subsidy
The expenses covered by the subsidy shall be those directly required for the implementationof the project and those required for compiling the project results. The specific items are listed
below.

Items of Expense(1) Labor Costs

Description
Expenses for personnel required to implement the subsidized project.
Expenses for raw materials, consumables, design/fabrication/processing,(2) Operating Costs

facility/equipment,

goodspurchase,

research,outsourcing,travel,remunerations, rent/depreciation and other necessities.

(2) Expenses not to be Included in Expenses Covered by Subsidy
・Office supply equipment (furniture such as desks, chairs and bookshelves, office machineryand so forth) with which the applicants should already be provided when considering thenature of the project.
・Expenses for handling accidents and disasters that occurred during the project. (However,cancellation fees incurred by reasons not attributable to subsidized project operating entities
may be directly included as an expense. Please consult the person in charge on this matter.)・Expenses unrelated to the project(3) Exclusion of Consumption Tax from Expenses Covered by Subsidy
If general and local consumption taxes (hereafter referred to as “consumption tax”) are
included in the subsidy amount, the applicants shall be requested to submit a report after thesettlement of tax amount, according to the granting guidelines.
This is so specified as to demand, at the time of filing an income tax return, that subsidized
project operating entities should report and return the amount to which the subsidy has been
applied, out of the amount of deduction for taxable purchase, so that the amount for which thesubsidy has been allocated out of the amount of deduction for taxable purchase shall not be
detained.
However, because the report mentioned above is based on an income tax return that will be
filed after the settlement of the subsidy, occasional delinquency in reporting due to lapse ofmemory has been found. Also, in order to avoid the complicated office procedures that need to
be followed by subsidized project operating entities, the consumption tax shall be handled asfollows.
When determining the amount of subsidy applied for in the grant application, the consumption
tax must be excluded from the expenses covered by the subsidy before calculating the subsidy

12amount and submitting the application.
However, to avoid hindrance to the implementation of the subsidized project, such subsidized
project operating entities as those listed below shall be permitted to include the consumption tax
in the expenses covered by the subsidy when calculating the amount of subsidy.
[1] Subsidized project operating entities who are not classified as taxpayers under theConsumption Tax Act[2] Subsidized project operating entities who are tax-exempt business entities[3] Subsidized project operating entities who are business providers subject to simplified tax[4] National or local governments (limited to cases when project is conducted with a special
account), or subsidized project operating entities who are corporations listed in the attached
Table 3.
[5] Subsidized project operating entities who are using the general account of a national or local
government[6] Subsidized project operating entities who are taxable business providers that choose arefund of consumption tax, following confirmation of consumption tax and purchase tax
deductions, for instance due to a low amount of taxable sales
12. Miscellaneous(1) Any expenses incurred before the date when the decision on grant of the subsidy is made(including expenses for order placement) shall not be covered by the subsidy program.
(2) In the event that the subsidized project operating entity desires to make a purchase or othercontract related to material procurement or involving an occurrence of cost, it shall invite open
competitive bidding, as a general rule, from the viewpoint of cost effectiveness. If thesubsidized project operating entity desires to transfer part of the subsidized project to a third
party or conduct the project in partnership with a third party, it shall in advance make a contract
on the implementation and report this to PMO.
(3) Once informed that the decision on grant of the subsidy is made, the subsidized project
operating entity shall not change the subsidy budget distribution or the details of the subsidized
project nor interrupt or terminate the project without prior approval from PMO.
(4) The subsidized project operating entity shall promptly report the progress of the subsidized
project and so on whenever required to do so by PMO.
(5) After the subsidized project is completed (or the project termination is approved), thesubsidized project operating entity shall submit a project result report to the management
office.
(6) The subsidized project operating entity shall keep accounts on any expenditures for thesubsidized project with dedicated account books accompanied by all written evidences in a
way that is clearly differentiated from the other accounting to ensure that all incomes andexpenditures are meticulously accounted for. The entity shall maintain the account books at13

least five years after the fiscal year in which the date of completion (or the date of approval for
termination) is included so that they can be accessible whenever requested by METI, fundestablishment organization and PMO.
(7) With respect to the assets acquired or the utility of which has increased through the subsidized
project (hereinafter referred to as "the Acquired Assets, etc."), the subsidized project operating
entity shall manage them with due care of a prudent manager even after the completion of thesubsidized project, and strive to effectively make use of them in accordance with the purposeof the grant of the subsidy. All applicable Acquired Assets, etc. shall be properly controlledusing an Acquired Asset Ledger during the asset disposal restriction period, which will beseparately set forth.
(8) If the subsidized project operating entity needs to dispose of (i.e., use, transfer, loan or offer as
collateral assets contrary to the purpose of the grant of the subsidy) any Acquired Asset having
a unit price equal to or higher than 500 thousand yen (tax excluded) during the asset disposal
restriction period separately set forth, they must obtain prior approval. In this case, the entity
shall pay part of or the entire subsidy amount as a general rule. (The maximum payment does
not exceed the subsidy amount for the appropriate asset to be disposed of).
(9) After the completion of the subsidized project, the Board of Audit may visit the premises of thesubsidized project operating entity for inspection.
13. Contact
Toranomon Toyo Bldg. 8th Floor
4-2, Toranomon 1-chome, Minato-ku,
Tokyo 105-0001, JAPANContact: Mr. Kondo, Mr. Nakamura
E-mail: hairo29-2nd@ml.mri.co.jp
FAX: +81-(0)3-3591-9117* Contact us through e-mail or FAX. We regret that no inquiries will be accepted via telephone.

14

(Form 1)
No.
*Leave blank.

Management Office for the Project of Decommissioning and Contaminated Water
Management
Application for the subsidies for the “Project of Development of Technologies for In-depth
Investigation of PCV Inside (On-site demonstration of Technologies for In-depth Investigationconsidering measures of deposits) ”

Corporation number (*)

ApplicantCompany/Organization
Name
Representative(Full Name and Title)

Address

Contact Person(Full Name)

Contact

Section/Department

Title
Telephone(Extension, if any)
E-mail* If a corporation number in Japan has been given, fill in the 13-digit number.
If you are an individual and foreign company, etc., not having it, leave the field as it is.

15

(Exhibit)

1. Name of the Subsidized Project

2. Objective and contents of the Subsidized Project＊Describe your own understanding of the background of the project, the purpose of the project andits contents briefly.

3. Scheduled commencement and completion dates of the Subsidized Project(Scheduled commencement date):(Scheduled completion date):

4. Entire costs needed for the projectJPY

5. Costs subject to subsidy

JPY

6. Subsidy amount to be applied for

JPY

7. Allocation amount of the costs for the Subsidized Project, costs eligible for the subsidy and subsidy
amount to be applied for
The contents are the same as (2) Expenditures, I. Summary table of “2. Plan of the income andexpenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized project”.

8. Bases for Calculation for the above amountThe contents are the same as (2) Expenditures, II. Distribution of Costs of “2. Plan of theincome and expenditure of the Subsidized Project” of the Form 2, “Brief explanation of subsidized
project”.

9. If a group is formed to conduct the Project, the names of the group and the member companies

Note 1:The “costs required for the Subsidized Project” refers to the cost required for performance of therelevant project. As a general rule, the amount must be provided after deducting the amount of
the national and local consumption taxes.

Note 2:

As for the amount of the “Subsidized Costs”, as a general rule, the amount of the “costs required
for the Subsidized Project” eligible for the Subsidy must be provided after deducting the amount16

of the national and local consumption taxes.
Note 3:The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

17

(Form 2)

Address
Name (Name of Corporation and Title/Name of Representative Person)

Outline of Subsidized Project

1. The implementation plan for the Subsidized Project(1) Contents and implementation method of the project＊Provide the following information by project content item.
＊Specific implementation contents and method, based on clarification of issues for each objectiveof research and development＊Specific implementation content and method for each item of the project content＊Specific proposal to improve outcome of the project＊Project location (Address and name of the location)(2) The implementation timeline＊Describe the implementation schedule of the project by month for each implementation contents.
＊Describe the implementation procedure in detail. If the stages of the research and development
are different (such as design, development, tests, etc.) in each item, describe the difference
clearly.

＊If the persons in charge of the research and development (manufactures and subcontractors)
are different in each item, describe the organization they belong to clearly so that we can distinctly
understand who will actually implement the item.

＊Set the actual targets for achievement of the project purpose as milestones and describe themfor each item.

＊In setting the milestones, they must be related to the points where delay of the project isforeseen.

＊In order to prevent delay, alternative options must be described for items with high risk.
＊ Describe major output and input information so that correlation with other projects,
comprehensive proposals, partial proposals, etc. can be grasped.

＊As a plan of the interim report, describe the outputs which will have been able to be achieved at
the time of the report and further plan.

＊In reporting your progress, show your plan and actual progress in a comprehensible manner.

18

Furthermore, describe the up-to-date situation and further work plan, etc. as a reference.

(3) The project implementation scheme＊Provide the implementation structure chart and the number and role of people who are engaged
in the project for each item of the project contents (Attachment 1)＊After clarifying the responsible person for entire project implementation, the project leader(exclusively employed for the project) and sub-leaders responsible for each project item, provide
their profile, area of expertise and track record of engagement in similar projects..

＊Describe outsourcing or commissioning, if planned.
＊Describe the name, outline, year, ordering party, etc. of similar projects. If the project was done
as your own company’s project, state it accordingly.

＊Clearly state the experiences of each participating party if you form a consortium.

192. Plan of the income and expenditure of the Subsidized Project(1) Income(Unit: JPY)

Item

AmountOwn fund*Bond issuance or borrowing
Other
Subsidy
Total*Attach the documents to show the funding plan relating to the relevant bond issuance or borrowing.

(2) Expenditures
I. Summary table(Unit: JPY)
Classification of the cost burdenClassification of
costs

Costs required for
the Subsidized

The amount of cost
Subsidized Costs

Project

borne by the

The amount of theSubsidized Project

Subsidy applied forOperating Entity
Labor Cost
Operating cost
Total

20

II. Distribution of Costs (provide the details by project item)＊Describe in this sheet or other separate sheets the name of the goods, unit price, man-hour, etc. as
basis for the calculation.

＊If you form a consortium, clearly describe the breakdown of each company or organization.
(Unit: JPY)
The costTyperequired for the(Example)

Subsidized

Subsidized costs

Amount of theSubsidy applied for

Remarks

Project【Labor Cost】
・・・
Sub total【Project Cost】
Raw material
Goods purchaseOutsourcing
・・・
Sub total
Total(Note 1)The “cost required for the Subsidized Project” refers to the cost required to perform the relevant

project. As a general rule, provide the amount after deducting the amount of the national and local
consumption taxes.
(Note 2)

As a general rule, provide the “cost required for the Subsidized Project”, which is eligible for theSubsidy after deducting the amount of national and local consumption taxes in the “Subsidized
Costs”.
(Note 3) The “amount of the Subsidy applied for” refers to the amount of the “Subsidized Costs” for which
grant of the Subsidy is requested, and the amount limit is the amount of the “Subsidized Costs”
multiplied by the Subsidized Ratio (any amount less than JPY1 shall be rounded down).

Remark: The size of the paper used shall be the Japan Industrial Standards A4 Format.

21

3. Financial basis and management system＊ Describe the outline of your organization; moreover, describe the grounds on which yourorganization has necessary management basis for smooth implementation of the project as
Annex 2.

＊Describe the grounds on which your organization is capable of managing funds, etc. (such asorganization and storage of evidence documents for expenditures). Furthermore, describe thescheme of the management of the funds (responsible persons and their roles).

＊If you form a consortium, all of the above-mentioned items must be described regarding everyorganization.

22

(Annex 1) The Implementation Organization Chart

Implementation Organization Chart
Content of the•descriptions

Develop an organization chart to show the framework for implementation of
the Project•

The names, titles and division of roles of the personnel in charge must be
contained in the implementation organization chart•

Clarify persons exclusively employed for this project described in this Chart;and describe the career background, expertise, area of specialty at work,
qualification associated with the project, and other relevant information must
be provided about the key personnel.

Operational Implementation Organization*A concrete description should be provided by showing an implementation organization chart containing
the following information for each project item.
*Specify the name of the contact person in case of a joint application

・Name
・Title・Role in this Project, etc.
Member
Name
Title
Role

LeaderSub-leader

Name

Name

Title

Title

Role

Role

Qualification

Qualification

Qualification

Member
Name
Title
Role
Qualification

23

(Annex 2) Outline of your organization
Note: If you form a team and apply, you must fill in this sheet for every participant.
*Fill in the data of the latest accounting year in non-consolidated base.
Company nameTitle/name of therepresentative
personContact
information

Tel:

Fax:

E-mail:Head office’s
address
Date ofestablishment

Date:

Account

Small- orclosing month

medium-sizedcompany

JPY in thousands(indicate by acircle if the
Number of

Capital

Employees○ or ×company is asmall- ormedium-sizedcompany)

Description ofbusiness
Major
shareholders(equityownership)○○○ (company limited)(60%)▽□○ (company limited)(30%)□○○ (company limited) (1%)(The title and name of the person responsible for preparation: Head of the XX Department, XX XX)

24

Please provide the information about all officers in the list below:
Date of Birth
Full name in Katakana

Japanese era

Full name in Chinese characters

name

Sex

Company Name

Title

Month DayYear
(Example) Taro Keizai

S 35

01

01

M

Keizai Sangyo Co., Ltd. President &Taro Keizai

Representative
Director(Note 1)

Add the columns as appropriate if the provided columns are not sufficient to provide full
information.

(Note 2)

Use one-byte characters and put a space between the first and last names to provide thenames in Japanese phonetic symbols (katakana).

(Note 3)

Use two-byte characters and put a space between the first and last names to provide thenames in Chinese characters.

(Note 4)The letters T, S or H should be used to indicate the Japanese era names for the date of birthand the year should be indicated by a two-digit number.

(Note 5)Use M for male and F for female in one-byte characters to indicate the sex.

(Note 6)

For a foreign national, use the alphabet characters to indicate the person’s full name in the “Fullname in Chinese characters” and the pronunciation of the name in Katakana in the “Full namein Katakana” column.

(Note 7)

For a joint application or a Project C, provide the information about all officers of each and every
member (company or otherwise) of the group.

(Remarks) The size of the paper used shall be the Japan Industrial Standards A4 Format.

25

(Other documents)(1) Outline of the company or organization such as a brochure, etc.
(2) The financial results, and statement of revenues and expenses (for the past one year)(3) The articles of association or the act of endowment(4) Other supporting documents (as needed)26

(Form 3)

Certificate of Conformance to Qualification Requirements for the Project ofDevelopment of Technologies for In-depth Investigation of PCV Inside (On-site
demonstration of Technologies for In-depth Investigation considering measuresof deposits)

I confirm that the applicant satisfies the qualification requirements for this subsidized project.
No.
Requirements
Verification, etc.
(1) Possessing the organization for properly conducting the <State that the applicant satisfies therelevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation
Scheme”
when
necessary.”>(2) Having the capacity, knowledge and experience required for <State that the applicant satisfies the
conducting the relevant subsidized project.
requirements with reasons in detail><See Form 2 “1. (3) Project
Implementation
Scheme”
when
necessary.”>(3)
Having the management foundation required for smoothly <State that the applicant satisfies the
conducting the relevant subsidized project and sufficient ability requirements with reasons in detail
to control the funds and other resources.
><See Form 2 “(3) Financial basis
and management system whennecessary.”>(4)
Being able to implement the project in accordance with all the <State that you understand theapplicable laws and regulations enacted in Japan, and to follow statement on the left>
the appropriate accounting procedures in accordancewith ”Grant Policy for Subsidy for the Project ofDecommissioning and Contaminated Water Management” and“Subsidized Project Administration Manual”.
http://en.dccc-program.jp/files/20150623man.pdf(5)
Not foreseen to be subject to Articles 70 and 71 of the Cabinet <State that it does not apply to theOrder concerning the Budget, Auditing and Accounting.
applicant>(6)
Not fulfilling any of the conditions stipulated in the “Guidelines <State that it does not apply to thefor the suspension of subsidies controlled by the Ministry of applicant>Economy, Trade and Industry and the suspension ofdesignation relating to the contracts”.（January 29, 2003, No 1）
First column, the second items in Attachment(7)
Research and development companies which may require <Describe meeting this condition inapproval under the Foreign Exchange Act for any exports and the Form No.5>
imports should have an establishment of internal complianceprogram(ICP) under a self-control system about the "standards
for exporters, etc. to meet" provided for in Article 55-10 (1) of
the Foreign Exchange and Foreign Trade Act.
(8)
Admitting that the results obtained through this project can be <State that it is possible>
utilized by TEPCO Holdings, Incorporated, etc. to leveragethem for Decommissioning and Contaminated Water
Countermeasures if they request to do so under the condition
that each party is in agreement. Not preventing the utilization
by behaviors such as not admitting use of the technology
intentionally, asking for unreasonable compensation, etc. inspite of receiving the request.
(9) In order to make sure of the above-mentioned item, preventing <State that you understand the27the situation that the results from this project are not able to be
utilized for measures for decommissioning and contaminatedwater management at the Fukushima Daiichi NPS by ceding
the above-mentioned condition in (8) to the successor if theapplicant hands over the result to a third party and loses theirown right to utilize it accordingly. In the case of a conflict whichmakes the applicant unable to make sure of the items in (8), theconcerned parties must solve it by their own responsibility.

statement on the left><Note for Filling out this Form>In the verification columns, please write the reasons why you verified that the applicant meets therequirements. When filling it out, write “Attachment” if there are any verification documents attached tothis form and if not, write “No attachment.”

28

（Form 4）
Input/Output information on Project of Development of Technologies for In-depth Investigation of PCV Inside (On-site demonstration ofTechnologies for In-depth Investigation considering measures of deposits)＊Please refer to the reference document 1 as an example.

ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Remarks
Such as measures
for the case when

*Influences of delay

you cannot ensure(if any)

the accuracy, cannot
keep
etc.

29

the

timeline,(Form 5)

Response to Security Export Controls on Project of Development of Technologies for In-depth
Investigation of PCV Inside (On-site demonstration of Technologies for In-depth Investigationconsidering measures of deposits)

Response to Security Export Controls
Circle one of the following three options: handled, not handled or not required.
Submit relevant documents (export control regulations for
Handledsecurity trade)State the date of submission:
Not handledState future plans

State reasonsNotrequired30

Year

Month:

(Reference Document 1)
Table 1 Example of Organization of Input/Output information
ID

Requested projects

Offered projects

Contents (outline)

Time when the

How to use theproject is necessary

information

Development of

1_1

investigation

Development of fueltechnology for insidedebris criticality

the nuclear reactor

control technology

Remarks

Examination of
Needs for sampling offuel debris

December 2015

possibilityof fuel debris
sampling technology

pressure vessels

1_2

1_3

…

31

…

…

…

…

…

1_4

(Reference Document 2)
Table 1 Example of implementation schedule with points of attention32

(Reference document 3)
Regarding Subsidized Cost Items

Regarding the cost items defined in “The Decommissioning and Contaminated Water Management
Project Implementation Guidelines”, please refer to the following table.
Cost item

I. Personnel
cost

Description

Correspondence with
“Subsidized Project
Administration
Manual”
Personnel cost for working hours of those engaged in the 3. Accounting
project.
process on
personnel cost

II. Projectcost
Raw material Expenses necessary for purchasing raw material or material
cost
necessary for implementing the project※Here, “raw material” denotes what loses its nature and isused for production or manufacturing of entirely new ones;“material” denotes what does not lose its nature and is aconstituent element of produced items or manufactured items
only through being put to new application.
Supplies
Cost for the purchase of goods necessary for performing theexpenseproject but not belonging to raw material cost (however, only
those verifiable for the use in the project)
Design,The thing which the subsidized entity cannot design, produce
production
or process, or the cost necessary for outsourcing what isandappropriate and does not belong to Facility and equipment
processing
cost to other entity. (contract for work)
costs
Facility and
Cost necessary for purchasing, production or installation ofequipment
facility or equipment necessary for undergoing the project
cost※The actual contents of the “facility and equipment” shall be“buildings and accompanying facilities”, ”structures” and“machinery and equipment” stipulated in “Ministerial Order
regarding depreciable life of depreciable assets, etc.”(Fifteenth Order of Ministry of Finance, 1965).

Procurement
cost

Cost for the thing which is necessary for undertaking the
project and does not belong to facility and equipment cost (atthe same time, can be usable more than one year)

Survey cost

The cost for outsourcing to another entity what the subsidized
entity cannot survey or analyze by itself or is not suitable to be
conducted by the subsidized entity itself (contract for work)

Outsourcing
cost

Cost for outsourcing to other business operator what
subsidized company cannot implement on its own or not
appropriate to do so and does not belong to design,
production and processing costs, facility and equipment costor survey cost (contract for work)33

7. Accounting
procedures regarding
supplies expenses

7. Accounting
procedures regarding
supplies expenses
8. Accounting
procedures regarding
outsourcing
expenses
6. Accounting
procedures regarding
equipment expenses
and rental and hirefees
8. Accounting
procedures regarding
outsourcing
expenses
6. Accounting
procedures regarding
equipment expenses
and rental and hirefees
8. Accounting
procedures regarding
outsourcing
expenses
8. Accounting
procedures regarding
outsourcing
expenses

Travelexpenses
Gratuities

Rent and
hire

Other
expensesnecessaryforundertaking
the project

Cost for domestic business travels and overseas business 4. Accounting
travels necessary for performing the project.
process for travel
expenses
Gratuities necessary for performing the project (gratuities for 5. Accounting
external experts who attended meetings, seminars, process for meeting
symposiums, etc., gratuities for giving seminars, writing of expense anddrafts, cooperation with research, etc.)
rewards ·Cost for lease and rental of machinery, equipment and the like 6. Accounting
necessary for performing the projectprocedures regarding
equipment expenses
and rental and hire
fees
Cost for other expenses necessary for undertaking the project 11. Accounting
which does not belong to any other items
procedures regarding
Examplesother miscellaneous
Commission fee: the cost for outsourcing to other entities of expenses
the cost for assistant personnel or of the cost for temporary 12. Accounting
staffing, which cannot be done or what is not appropriate to be procedures regarding
done by the subsidized entity
expenses forcommission
10. Accounting
procedures regarding
assistant personnel
costs, etc.

34