Proceedings of the 2023 Business Meeting
Date: July 17, 2023, 18:30–20:30 BST
Location: The University of Warwick, UK
Chair: Valentine Kabanets, President of CCF
Scribe: Valentine Kabanets (in lieu of Amit Chakrabarti, Secretary of CCF, who could notattend). Subsequent edits by Amit Chakrabarti. Minutes reviewed by the chair and approved bythe board.
Agenda:CCC 2023
• Program Committee (PC) Report and Awards• Local Arrangements (LA) Report• Travel Awards Report
CCC 2024•PC & LACCC 2025•Hosting bids•
Q&ACCF matters• Treasurer Report• Changes to the CCF Board
Other businessConvention for attributing quotes:
C:Chair
S:
Speaker for the topic (indicated if other than the Chair)
O:
Other participant

Initial Remarks
C: Welcome. We start with the PC report.

CCC’23 PC Report and Awards
Speaker: Tom Gur, on behalf of Amnon Ta-Shma, Program Committee Chair for CCC’23●●Thanks to the PC members: Eli Ben-Sasson, Andrej Bogdanov, Lijie Chen, Alex Grilo,Mika Goos, William Hoza, Susanna F. de Rezende, Neeraj Kayal, TaliKaufmann, Raghu Meka, and Francois Le Gall.

●Overview of the process○ 74 submissions, 36 accepted. Acceptance rate = 48.6%○ Average load per PC member: about 20 papers○ Suggestion: authorize the PC to invite 5-10 papers for presentation in theconference. Invitations can be submitted any time after the PC is assembled.

●Acceptance rate
○ 74 submissions, 36 accepted (48.6%)○ Comparison with past years:
2022:
2021:
2020:
2019:
2018:
2017:
2016:
2015:
2014:
2013:
2012:

●

38 / 90
41 / 110
38 / 99
32 / 98
28 / 74
33 / 98
34 / 91
30 / 110
29 / 94
29 / 90
34 / 119

(42%)
(37%)
(38%)
(33%)
(38%)
(34%)
(37%)
(27%)
(31%)
(32%)
(29%)

This year the PC decided not to make any “best paper” awards.

C: Thanks to Amnon Ta-Shma and the PC.

CCC’23 Local Arrangements Report
Speaker: Tom Gur
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84 attendees: 39 students, 45 regular attendees. This is 18% higher than last year.
Income from registration fees: £20,880○ 10 student registrations awarded by the local committee
Total expenditure: £21,304 (gap covered locally)
SafeToC advocates: Mary Scott, Namrata, Tom Gur, Mahdi Cheraghchi, Ian MertzLocal organisation committee: Artur Czumaj, Tom Gur, Sathya Subramanian
Huge thanks to Maria Ferreiro (Warwick DCS Finance)

CCC’23 Travel Awards Report
Speaker: Ben Rossman, Awards Chair for CCF●Overview○ Source of travel funding: $20k NSF grant.
○ Higher than previous years ($10-15K) due to high cost of travel to U.K.
○ Expected left-over funds ~$7500 carry over to next year’s conference.

●NSF Travel Awards○ Awards cover airfare, accommodations, ground transportation, registration fee.
○ Limited to students currently enrolled at U.S. institutions.
○ We were able to fully fund the 6 eligible students who applied.
○ Decided by committee: Ben Rossman, Valentine Kabanets, Pierre McKenzie●Thanks to:○ Tracy Kimbrel (NSF) for advice on preparing the grant application.
○ Ryan Williams (previous Awards Chair) for sharing an archive of previous years’
applications and other materials.
○ Amit Chakrabarti (CCF Secretary) for setting up the application webform.
○ Valentine Kabanets (CCF President) for help publicizing the awards.
○ Jennifer Schmidt (Duke) for administering the awards.

CCC’24 Program CommitteeC:●●●

PC chair: Rahul Santhanam (Oxford)
PC members: Scott Aaronson (Texas), Marshall Ball (NYU), Mark Bun (Boston), Dean
Doron (Ben-Gurion), Ankit Garg (Microsoft Research India), Alexander Golovnev(Georgetown), Troy Lee (University of Technology, Sydney), Robert Robere (McGill),
Noga Ron-Zewi (Haifa), Srikanth Srinivasan (Aarhus/IIT Bombay), Madhu Sudan(Harvard), Iddo Tzameret (Imperial), and Rahul Santhanam.
The timeline is expected to be similar to that of CCC 2023

CCC’24 Local Arrangements
Speaker: Mahdi Cheraghchi, Local Arrangements Chair for CCC’24●CCC 2024 will be held in Ann Arbor, Michigan, USA○ Dates: July 22–25, 2024

○○○○Venue: Michigan Union
Talks, accommodation, and meals on campus
Registration fee (approx): $250 for students, $350 for regular attendees.
Local arrangements: Mahdi Cheraghchi (Chair)●Travel and Accommodation○ Location: Ann Arbor central campus○ Nearby airport: Detroit (DTW), 30min drive, bus and taxi access○ There are various accommodation/hotel options on campus.
■ The Inn at the Michigan League■ Graduate Ann Arbor■ Residence Inn by Marriott Ann Arbor Downtown■ Bell Tower Hotel●Things to do○ Ann Arbor Art Fair (July 18-20, 2024)○ - University of Michigan Nichols Arboretum○ - University of Michigan Museum of Art○ - Hill Auditorium○ - Kelsey Museum of Archaeology○ - Ann Arbor Hands-On Museum and Leslie Science & Nature Center○ - Gerald R. Ford Presidential Library and Museum

CCC’25 Bids and Discussion
C: The following bids were presented.

Bid for St. John’s, Canada(Memorial University of Newfoundland)
Speaker: Noah Fleming●About the venue○ Talks and accommodations on campus○ Large conference room (400 people)○ Social space and small rooms available○ Local Arrangements: Noah Fleming &●Travel and Accomodations○ 10–15 minutes from St. John’s intentional airport○ 3 hour flight from Toronto○ Accommodations on and within walking distance to campus (140-240 CAD/night)●

St. John’s the City
○ Oldest city in Canada○ Eastern-most point in North America○○

Stunning natural beauty, world-class hiking, whale watching
Award winning restaurants

Bid for Bengaluru, India(Indian Institute of Science)
Speaker: Prahladh Harsha●

Proposed dates: 14–16 July 2025 (flexible)●About the venue○ Lecture Hall: Tata Auditorium @IISc, capacity 450–750○ Additional seminar halls○ Adjacent grounds for hosting lunch and coffee/tea breaks○ Spacious, green and pleasant!
○ Workshops @ ICTS: post-CCC (16–17 July), pre-conference school?

●Acoommodation○ On-Campus (15-25 min walk from venue)■ Centenary Guest House■ Main Guest House■ Hoysala Guest House (student accommodation)■ IISc Dormitories (student accommodation)○ ICTS Guest House (45 mins drive from venue)■ Free (including transportation)○ Hotels (< 4km from IISc)■ Sheraton Grand, Four Seasons, ITC Windsor, Taj Yeshwantpur, Gokulam
Grand Hotel & Spa, Shangri-La, Renaissance, Taj West End, Holiday Inn,Radisson Blu Atri

●Travel and Connectivity○ Kempegowda International Airport○ 30-45 mins by cab from IISc
○ Non-stop flights to several international destinations■ Kuala-Lumpur, Hong-Kong, Dubai, Tokyo, Kuwait, Singapore,■ Paris, London, Amsterdam, Frankfurt, Munich■ San Francisco, Sydney○ Visas: Visa required for citizens of most countries to travel to India, however inseveral cases e-visas suffice.

●Why Bengaluru?
○ If chosen, the first ever CCC in India and first in Asia since 2016 (CCC’16 inTokyo)○ India and Bengaluru, especially, is home to a large number of computerscientists, especially complexity theorists.
○ Bengaluru - India’s Garden City
○ Excellent weather (20-28 deg Celsius)○ IISc – India’s premier research institute (established in 1909)○ Bengaluru -- rare distinction to house a premier research institute in the country(IISc), almost every global industry research/R&D lab one can name (Google○○Research, IBM Research, Microsoft Research, ...) and a vibrant tech ecosystem(Wipro, TCS, Infosys, Flipkart, Inmobi, ...)
Very well connected domestically and internationallySouth Indian Filter Coffee

Bid for Toronto, Canada(The Fields Institute, University of Toronto campus)
Speaker: Swastik Kopparty●Overview○ Proposed dates: 19–23 July 2025 (flexible)○ Local arrangements: Swastik Kopparty, Ben Rossman (+ U of T theory group)○ Estimated registration: $215 (= US$160)○ Funding available for student and postdoc travel●About the venue (Fields Institute)○ Center for mathematical research○ Hosts thematic programs and workshops○ Lecture room seats 100–110 (overflow rooms available)●Acoommodation○ Nearby hotels: price in CAD■ Kimpton Hotel ****
15 minute walk$260 + 17% tax■ Chelsea Hotel ***20 minute walk$230 + 17% tax○ U of T dorm room (6 nights minimum stay) $45 + 12% tax○ Many other nearby hotels and Airbnbs●Travel○ Pearson International Airport■ direct flights from almost everywhere■ ~45 minute drive to U of Toronto○ Billy Bishop Airport (downtown)■ flights from Newark, Boston, DC, Chicago■ ~10 minute drive to U of Toronto

CCF Treasurer Report
Speaker: Pierre McKenzie, Treasurer of CCF(All amounts in US$)
●Funds in CC Foundation account○ June 30, 2022: $57,365, before CCC 2022 income and expenses○ June 30, 2023: $57,878, before CCC 2023 income and expenses○ The fund is stable.

●Income and expenses○ Income:■ $27
interest on bank deposit■ $2,137 CCC 2022 surplus (low Euro proceedings, $0 invited speakers)○ Special expenses■ $1,500 for 2021 and 2022 student paper awards, prepaid to us by EATCS○ Recurring expenses:■ $755 Board liability insurance■ $216 CCF website hosting (3-year contract, $0 in 2022–23)■ $111 CCF domain registration (5-year contract, $0 in 2022–23)■ $63
New Jersey tax filing + NJ charity registration●Things to watch for in 2023–24○ New EasyChair fee structure: $855 for CCC 2023
○ Best student paper award funds■ Thanks to the European Association for Theoretical Computer Science■ EATCS 3-year goodwill runs 2021–22–23●History of the reserve fund (reminder)○ 2014: CCC left the IEEE
○ 2014: $21,000 from about 10 anonymous donors○ 2014: $1,200 from EATCS○ 2015: $30,000 from Microsoft○ 2016: $1,000 from anonymous donor

Changes to the CCF Board●Outgoing officers:○ Treasurer: Pierre McKenzie○ Paper chair: Meena Mahajan○ Both will serve on board until next CCC●Outgoing board members:○ Michal Koucký, Ryan Williams●

Incoming board members:○ Treasurer: Mahdi Cheraghchi, University of Michigan, appointed by the board○ Paper chair: Susanna de Rezende, Lund University, elected by CCF members●Thanks to all past officers and board members for their service, and welcome to the newmembers!