August 2022

Procedure for reporting suspected cases of abuse or neglect
Step One

When a child reports abuse or there is reasonable cause to believe that
abuse is occurring, the teacher will seek advice from the Designated Personfor Child Protection (DPCP) within 24 hours. The DPCP will take initial steps
to gather information regarding the reported incident and will work with aschool-based Child Safeguarding Committee as needed to address thereport. The Child Safeguarding Committee may include the principal,
divisional heads, and other individuals as the principal sees fit. In all cases,follow up activities will be conducted in a manner that ensures thatinformation is documented factually and that strict confidentiality ismaintained. The following procedure will be used:
1) Interview staff members as necessary and document information
relative to the case.
2) Consult with school personnel to review the child’s history inschool.
3) Report status of case to superintendent.
4) Determine the course of follow-up-actions.

Step Two

Based on acquired information beyond reasonable doubt, a plan of action
will be developed to assist the child and family. Actions that may take placeare:- Discussions between the child and DPCP (and a 3rd individual) inorder to gain more information. Depending upon the age of thechild, these discussions may include drawing pictures and playing
with dolls to elicit more information as to what may have occurred.
- In-class observations of the child by the teacher, principal, or other.
- Meetings with the family to present the School’s concerns.
- Referral of the student and family to external professionalcounseling.
- Notification of the management of the sponsoring employer of theconcern with the child/family, or to the welfare office at thehome-of-record.
- Consultation with the consulate of the country of the involvedfamily.
- Consultation with the school or another attorney. Informal
consultation with local authorities.

Step Three

Subsequent to a reported and/or substantiated case of child abuse orneglect:-

The DPCP will maintain contact with the child and family to provide
support and guidance as appropriate.

-The DPCP will provide the child’s teachers and the parents withongoing support.

-The DPCP will provide resource materials and strategies for teacheruse.

© UIA International School of TokyoPage 1

August 2022

-The DPCP will maintain contact with outside therapists to update
the progress of the child in school.

-All documentation of the investigation will be kept in the child’s
school confidential records file.

-Records sent to schools to which their student may transfer will beflagged to let the receiving school know there is a confidential filefor the child. UIA will make every attempt to share this information
to protect the child

AdditionalInformation

Most cases of suspected abuse or neglect will be handled by Child
Safeguarding Committee, such as those involving:- Student relationships with peers- Parenting skills related to disciplining children at home
- Student-parent relationships- Mental health issues such as depression, low self-esteem, grieving.
Some cases will be referred to outside resources, for example:- Mental health issues such as depression, psychosis, dissociation,suicide ideation.
Cases reported for investigation and outside resources:- Severe and ongoing physical abuse or neglect- Sexual abuse and incest.
In extreme cases when families do not stop the abuse or concerns
remain about the safety of the child, reports could be made to:- The consulate- The employer- The home-of-record welfare office.
- Local Law Enforcement© UIA International School of TokyoPage 2