3rd International Workshop on the Academic Asset
Preservations and Sharing in Southeast Asia
(Call for Participation)

Date: August 23 – 24, 2018
Venue: INTEKMA Resort & Convention Center, Selangor Darul Ehsan, Malaysia
Sponsored by: CSEAS, Kyoto University, Japan
In cooperation with: Faculty of Information Management, UiTM, Malaysia
This workshop is intended as a forum for scholars, practitioners and students in Southeast and East Asia to share
information, knowledge and technology to curate, preserve and use academic assets in the region. Southeast and East
Asian countries have large diversity in many aspects – language, culture, higher education systems, industrializationlevels and so forth. We are planning this workshop to share local needs and seeds for digital archiving and preservationof scholarly assets, as well as to discuss ideas to develop a network promoting collaboration in the region.
The main aims of the workshop are to:
1. understand and share the current circumstances about academic digital assets in the leading ASEAN academic
memory institutions
2. provide opportunities for the participants to exchange and share thoughts, views and ideas about how we should
deal with resource sharing and digital asset preservation, what kind of technology will be available, and whoshould be contributors to this issue
3. discuss practical approaches to build a network for collaboration rather than presentation of papers.
The last two workshops (in Kyoto and Bangkok) were mainly for presentations by participating institutes – their researchand development projects. The 3rd workshop, in addition to the presentations about research and practical projects, will
include tutorials to give a meeting a more practical approach.
About CSEAS at Kyoto University
The Center for Southeast Asian Studies (CSEAS) at Kyoto University is one of the leading research institutes in Japanfor humanities informatics. CSEAS has developed a variety of information tools/systems to facilitate digitizing
humanities' materials, to preserve digital data, to integrate databases, and to analyze data. Among these tools/systems,
the Resource Sharing System is a unique information system developed at CSEAS that integrates more than 51
academic databases including those built by overseas’ academic memory institutions. CSEAS is aiming to expand its
information networks into ASEAN academic memory institutions.
AGENDAThis workshop includes invited lectures, presentations by contributors, and interactive sessions based on the discussions
at the previous workshops in Bangkok (2016 and 2017) and Kyoto (2017).

Day 1
1. Lectures and Presentations:Introductions of several important advanced technologies for curation and preservation of academic asset resources.
This workshop will provide some invited lectures in the fields listed below. This workshop welcomes presentations
about projects and research in Southeast and East Asia on these topics.
 Metadata/Application Profile IIIF RDF/SPAQL or other frameworks
 OAIS or Archiving/Preservation Models
 etc.
Day 2
2. Interactive Sessions and Discussions
2.1 Interactive Session using Glocal Information Platform
To make our discussion more concrete, some tools developed by the collaborative projects of Kyoto University will
be presented. CSEAS has been building the Glocal Information Platform (GIP), which is a cluster of information
tools for area studies corresponding to the Linked Open Data environment. In this session, we will first explain anddemonstrate some tools of GIP, and afterwards we will hold a training session with the use of some sample data.
The discussed tools will be: MyDatabase (Database builder for humanities researchers): Lecture and Training.
 HuTime (Temporal information tool): Lecture and Training.
2.2 Discussion for Collaboration to Share Digital Assets across Regions and over Time
Based on the ideas and thoughts about collaboration plans discussed in the previous workshops, in this session, wewould like to discuss a collaboration plan which allows a loosely connected network of participating institutions. The
figure shows an idea discussed at a workshop in Bangkok, November 2017, as a first step for data sharing. The figure
illustrates the proposal for all member institutes to open their respective webpages which will include useful links totheir academic digital resources such as photos, movies, sound and databases. In this workshop, we would like to: discuss its feasibility, schedule, minimum technical requirements, and problems (if exist) to achieve the goal of
Phase 1,
 exchange information about tools and resources we can share, and prepare for the next workshop in 2019.

We welcome active and positive discussions by all participants