April 1, 2021
Dear FRIS members,
Subject: Raising of Tohoku University Emergency Action Plan (BCP) to Level 3
In response to the raising of Tohoku University Emergency Action Plan from Level 2 toLevel 3 on April 1, FRIS also operates in accordance with the Action Plan.
We request that you take appropriate measures based on the Action Plan Level 3 and its
implementation, as well as thorough infection prevention measures for future activities.
Sincerely,
Toshiyuki Hayase
Director of FRIS[Contact]
FRIS Task Force for Corona Virus Control
Email: fris-covid19@grp.tohoku.ac.jp

【Brief summary of Tohoku University Emergency Action Plan (BCP) for COVID-19】
Level

Research Activities

Business Trip

Internal Meetings

3Thorough infection
prevention
measures throughdepartmentalcontrol systems
can help you
conduct yourresearch activities,
but we encourage
you to spend lesstime in theworkplace andwork at home.

Only in cases
when it isunavoidable forbusinessreasons andwith thepermission ofthe department
head (institutedirector).

Face-to-face
In principle, online.
meetings will be
kept to aminimum, and inprinciple, we
recommend online
meetings.

Government
has declareda state ofemergency
outside ofMiyagi
Prefecture,and certain
restrictions
have been
imposed.

Events (Held by TU)[The concept of operation at Level 3]* The red parts are changes in the concept of operation from Level 2.
○ Research activities
Permission is still required based on an application to the Headquarters for New
Coronavirus Infectious Diseases at TU. Based on the premise of diversity in eachdepartment, each department will take the initiative to implement thorough infection
prevention measures and conduct research activities under a strict control system.
FRIS implements the following policy.
1) Research activities can be conducted by taking thorough measures to prevent
infection, but the time spent at the site should be reduced and work at home isrecommended when possible. (However, FRIS members who are engaged in research
activities at a mentor department other than FRIS should follow the policy of thementor department.)
2) Using Google Forms, FRIS members can register online the purpose of their visit andthe date of entry and exit for FRIS members and related persons such as vendors
and others, and manage their entry and exit in real time.
Registration URL: https://forms.gle/SoKsHQABE7EyxMnq83) The head of the FRIS Laboratory will keep track of the laboratory's onsite activities
and each person's infection prevention behaviors, and provide regular weekly reports
to the FRIS Task Force using the Google form.
Report URL: https://forms.gle/U9QAxEKwvBAemYfQ74) The FRIS Task Force shall share and review the contents of the report in 3) above
and provide guidance if necessary. The results shall be shared with the FRIS members
at the Faculty Meeting and the Staff Meeting.

5) The FRIS Task Force will conduct weekly inspection of the institute.
6) FRIS members who are engaged in research activities in a mentor
department other than FRIS should follow their mentor department's
policy on measures. Contact the FRIS Task Force if necessary. However, the"registration of information on out-of-prefecture travel", “application for business trippermission” and "registration of information on events" applies to all FRIS members,
regardless of the department where the member works.
○ Classes
In principle, classes should be conducted online. In cases where face-to-face sessions
are essential for regular examinations, dissertation examinations, and practical skills,experiments, and training courses, face-to-face sessions must be conducted with
sufficient infection prevention measures in place.
○ Students
 Travel and Homecoming: Travel across the border between the prefectures isallowed, but please be sure to check the infection situation and countermeasures atthe destination and take extra care in your activities.
 Extracurricular activities: Prohibited in principle.
 Part-time job: Do not engage in a part-time job in a "Three Cs (Closed spaces,Crowded places, Close-contact settings)" environment.
 Party, Meeting, etc.: For the time being, we refrain from participating in meetings,
conversations, and events that involve multiple people eating and drinking.
○ Faculty and Staff
 Business trip is only allowed when it is unavoidable for business reasons and withthe permission of the department head.
 Party, Meeting, etc.: Please refrain from meetings and conversations that create a"Three Cs (Closed spaces, Crowded places, Close-contact settings)" environment.
[Registration of information on out-of-prefecture transfers]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are required to register their out-of-prefecture travel information at theURL below when they have visitors from outside the prefecture for joint research ormeetings.
Registration URL: https://forms.gle/1LCR9d3NSbSsL9xe9[Application for business trip permission]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are required to submit an application for permission at the following URL
below and obtain permission from the Institute Director before conducting businesstrips.
Registration URL: https://forms.gle/a4QD6b3v2KuWe8ae9○ Events: As a general rule, events should be conducted online.
[Event information registration]
All FRIS members, regardless of the department where they work, such as the mentor'sdepartment, are requested to register for the event in advance at the URL below.
Registration URL: https://forms.gle/Jtm7ttvKYqeWYHpz8○ Others
 Library: The library will inform you of borrowing of library materials separately.