Regulations Concerning Handling of Donations (11.20)

Radiation Effects Research Foundation
Regulations Concerning Handling of Donations(Objective)
Article 1 –The objective of these regulations is to set forth necessary mattersconcerning donations accepted by the Radiation Effects Research Foundation(hereinafter called “RERF”).
(Definitions)
Article 2 – In these regulations, the following terms will be defined as indicated below:(1) Unrestricted donation: Donations provided by individuals or organizations forunrestricted use.
(2) Restricted donation: Donations provided in response to RERF’s request forfunds that are designated for a specific purpose, or donations provided byindividuals or organizations who specify use thereof.
2. In these regulations, “donation” will indicate money, goods, and property rights.
(Acceptance of and request for donations)
Article 3 – RERF may accept donations from a wide range of organizations andindividuals.
2. RERF may call for unrestricted donations at any point in time.
3. To request approval for solicitation of a restricted donation, a document must be
submitted to the Executive Committee including a justification for the request,
explanation of how the donation will be used, the total amount of the donation, theperiod for which the donation is requested, and other pertinent matters. Approvalmust be obtained from the relevant committee.
(Standards for acceptance of donations)
Article 4 – RERF cannot accept donations if any of the following is applicable or issuspected to be applicable:(1) When it is determined that the donation does not contribute to theachievement of public interest activities stipulated in Article 4 of the RERF
Articles of Incorporation.
(2) When any of the following conditions is attached to a donation:i) RERF will provide some benefits to donors in exchange for theirdonation.
ii) Donors will conduct an audit on the accounting of donations.
iii) Donors may cancel all or part of their donations after the donations areprovided.
iv) The donation is allowed to be transferred to, or exclusively used by, thedonor personally.
v) Other conditions recognized as being potentially problematic for theoperations of RERF.
(3) When it is determined that acceptance of a donation will pose particularburdens or problems in the operation, finance, or other aspects of RERF, orwhen acceptance of a donation is deemed inappropriate in light of general1(11.20)

Regulations Concerning Handling of Donations (11.20)

social norms.
(Procedures for acceptance)
Article 5 – RERF shall accept donations by way of a Donation Form (Form 1) specified
by RERF.
2. When a donation is offered, RERF will determine whether it is acceptable inaccordance with the standards provided in the preceding article; and if so, thedonor will receive a Transfer Request Form (Form 2) and the Chief of theAccounting Section will be informed.
3. When RERF accepts a donation, a receipt (Form 3) shall be sent to the relevant
donor without delay. Furthermore, the receipt shall state that the donation isrelated to the conduct of RERF’s public interest activities, as well as refer to theamount donated, the contents of the donation, and the date of receipt.
4. The section in charge of donations is the Secretariat’s General Affairs Section.
(Handling of donations)
Article 6 – Donations accepted shall be handled according to the following numbered
items.
(1) Unrestricted donations, the total amount remaining after deduction of costs
for acceptance and related procedures, will be used for conducting RERF’s
public interest activities.
(2) Restricted donations, the total amount remaining after deduction of costs for
acceptance and related procedures, will be used for the public interestactivities specified.
(Changes in use of donations)
Article 7 – RERF may change use of restricted donations in any one of the following
circumstances:(1) When the objective of a restricted donation is attained and a some of thedonation remains.
(2) When RERF recognizes the need to change use of a donation for appropriate
and legitimate reasons, including completion or abolition of the public interest
activity that is considered the purpose for use of the relevant restricted
donation.
2. In cases stipulated in (1) and (2) of the preceding item, changes in use of donations
will be made so that the funds continue to support activities within a scope that islegitimately relevant to the initial use of donations. Note that, in cases where achange cannot be made to continue support within a legitimately relevant scope,
any amount remaining from a restricted donation shall be handled in a mannerequivalent to that of unrestricted donations.
(Releases of information and reports to donors)
Article 8 – RERF will announce the acceptance of special donations on its website orby other means. However, donors may request that their personal information not
be made public.
2. When the entire donated amount is disbursed, RERF will report to the relevant
donor on use of the donation and financial/research results related to the donation,2(11.20)

Regulations Concerning Handling of Donations (11.20)

using the Report on activity achievements made possible by donations (Form 4).
(Personal information protection)
Article 9 – RERF shall protect personal information about donors by managing thisinformation with meticulous care, in accordance with the Regulations forProtection of Personal Information, which are stipulated separately.
(Others)
Article 10 – In addition to those stipulated in these regulations, procedures necessary
for the enforcement of these regulations shall be separately stipulated by theRERF Chairman.

Supplementary provision(Effective date)
These regulations will take effect on November 1, 2013.

Supplementary provision(Effective date)
These regulations will take effect on October 20, 2020 and be applied from October
1, 2020.

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Attachment 1

DONATION FORM
(Date)To:

ChairmanRadiation Effects Research Foundation

From:
Donor’s name:(Seal)

Address:
Phone or e-mail:I understand the provisions of the Radiation Effects Research Foundation’s Regulations
Concerning Handling of Donations, and I will provide a donation, as indicated below:
1.

The amount of donation:¥2.

Purpose of donation: Please place a checkmark in the relevant box:
Unrestricted donation: I will provide a donation to support RERF’s publicinterest activities.
Restricted donation: I will provide a donation to support the following activity
from among RERF’s public interest activities. (Please note that changes in useof restricted donations will be made for appropriate and legitimate reasons,
including completion or abolition of the public interest activity designated forthe use of the relevant restricted donation, as stipulated in provisions of Article
7.)[Title of the designated activity]

3.

Other:
When providing a donation, please read the standards for acceptance of donations
in Article 4 of the RERF Regulations Concerning Handling of Donations andsubmit a Donation Form. In response to your offer of a donation, we may contact
you on an as-needed basis regarding disclosure of personal information and otherissues.
Radiation Effects Research Foundation Regulations Concerning Handling of Donations (excerpt)(Standards for acceptance of donations)
Article 4 – RERF cannot accept donations if any of the following is applicable or is suspected to be applicable:(1) When it is determined that the donation does not contribute to the achievement of public interest activities
stipulated in Article 4 of the RERF Articles of Incorporation.
(2) When any of the following conditions is attached to a donation:i) RERF will provide some benefits to donors in exchange for their donation.
ii) Donors will conduct an audit on the accounting of donations.
iii) Donors may cancel all or part of their donations after the donations are provided.
iv) The donation is allowed to be transferred to, or exclusively used by, the donor personally.
v) Other conditions recognized as being potentially problematic for the operations of RERF.
(3) When it is determined that acceptance of a donation will pose particular burdens or problems in theoperation, finance, or other aspects of RERF, or when acceptance of a donation is deemed inappropriate inlight of general social norms.

Contact information and the section to which this form should be submitted:
General Affairs Section, Secretariat, Radiation Effects Research Foundation
5-2, Hijiyama Park, Minami-ku, Hiroshima, Japan 732-0815
Phone: 080-261-3131 (switchboard)
Fax: 082-263-7279
E-mail: rerfadmin@rerf.or.jp
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Attachment 2

TRANSFER REQUEST FORM
Dear __________________,

You are cordially requested to transfer your donation to the bank account indicatedbelow:

Bank name, bank branch
office name

MUFG Bank, Hiroshima Chuo BranchBank account number

Savings account # 0943252

Name of account holder

Radiation Effects Research Foundation

Regretfully, we request you to cover your transfer fees.
If there is anything that you are uncertain about, please contact the section in charge ofadministration.

[Section in charge of administration]
General Affairs Section, Secretariat
Radiation Effects Research FoundationPhone: 080-261-3131 (switchboard)
E-mail: rerfadmin@rerf.or.jp

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Attachment 3
No.

RECEIPT OF DONATION
Donor’s name:
Address:

Amount of Donation: ¥We have received the aforementioned donation.
Date:

Received by:seal
Chairman, Radiation Effects Research Foundation
5-2, Hijiyama Park, Minami-ku, Hiroshima, JapanRERF accepts the aforementioned amount as a donation for conduct of thefoundation’s public interest activities.
Furthermore, please be informed that this Receipt of Donation cannot be reissued.

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Attachment 4

Date:

Report on Activity Achievements Made Possible by Donations

Upon completing use of your donation, we would like to outline the activity
achievements made possible by your donation, as shown below.

Receipt
dateReceipt No.

Name ofdonor＊＊＊＊＊＊＊＊＊＊

DonatedamountType ofdonation

Unrestricted donation / Restricted donation (Outline of activity
achievements

Outline of use ofdonation

7(11.20)(yen))