Graduate Schools of Kyushu Instituteof Technology

Online Application
Manual- Special Admissions for International Students -Graduate Schools of Kyushu Institute of Technology

Table of Contents
1. Online Application Flow .......................................................................................................1
2. Start Online Application .......................................................................................................4
Access Online Registration Website.........................................................................6
Select Examination Category ...................................................................................7
Select Desired Department and Area .......................................................................8
Enter Personal Information .....................................................................................14
Check Information Entered .....................................................................................17
Check Payment Method for Entrance Examination Fee ........................................20
Pay Entrance Examination Fee ..............................................................................21
Print and Submit Registered Application Documents .............................................22
3. Download Examination Card .............................................................................................24
4. Contact Details ..................................................................................................................26

1

Entrance Examination of Graduate Schools of Kyushu Institute of Technology

Online Application Flow！
○Make sure to check the application guidelines before starting
online application

Before starting online application, refer to the application guidelines for required
qualifications to apply, application periods, and other information. After reading throughl the application guidelines, follow the online application procedure below. Please note that
if you do not operate for 30 minutes on one screen, the session will be terminated due
to time-out.
Step 1

AccessOnlineRegistration

Step 2

Select Examination Category

WebsiteAccess the online registration website ofSelect your examination category (Special

Graduate Schools of Kyushu Institute ofAdmissions for International Students).

Technology (Graduate School of Engineering,To page 7

Graduate School of Computer Scienceand Systems Engineering, and Graduate
School of Life Science and SystemsEngineering)
To page 6

Step 3

Select Desired Department andStep 4Enter Personal Information

Area
Select your desired department and area

Enter your personal information (your basicof Graduate School, your desired adviser,information, your contact, emergency contact,etc.

academic background, current affiliation,and professional experience).

To page 8

To page 14

1

Step 5Check Information Entered

Step 6Check Payment Method for
Entrance Examination Fee

Check the information you entered in

Check your payment method for theSteps 2 to 4. If find an error, return andentrance examination fee. Four paymentcorrect it.

methods are available in the online
To page 17

application.
To page 20

Step 7

Pay Entrance Examination Fee

Step 8Print and Submit Registered
Application Documents

Pay the entrance examination fee.

After paying the entrance examination fee,
submittheapplication

documents

designated by the Institute, including thoseprinted, by the application deadline set

To page 21

forth in the application guidelines.
To page 222

When registering online, use one of the recommended web browsers listed below.
Recommended web browsers for PCs
Windows: Google Chrome or Microsoft Edge
Mac OS (version 10.6 or later): Safari or Google Chrome
Recommended web browsers for mobile phones
Android (version 10.x.x or later): Android Chrome
iOS (version 14.x.x or later): Safari*Depending on your system environment, some functions may not work. In that case, usea PC.
In addition, please make sure to turn on / enable "Cookies" and "JavaScript" in yourbrowser for proper operation because this website uses "Cookies" to temporarily store
registration information.
Please refer to “Help” of your browser for detail settings of "Cookies" and "JavaScript"
which differ depending on browsers.

3

2

Entrance Examination of Graduate Schools of Kyushu Institute of Technology

Start Online Application

Notes before starting online application.
Did you check the application guidelines? --------------- Read the guidelines first.
Did you understand the flow of online application? ---- See Page 1 for the flow.
Now, start the online application.
In addition to the internet access, you need to prepare the following for the online application.
A: Password
Applicants who have any of the following status must acquire a password to start onlineapplication. Once you have decided to apply, send the requesting e-mail to the office ofthe graduate school which you are applying for (See “Contact Details” on page 26). Phone
is not available to request the password.
1. Applicants for Special Admissions for International Students.
2. Students who are expected to complete the Master’s program at the Graduate
Schools of the Kyushu Institute of Technology and advance to the Doctoral program.
3. Japanese Government (MEXT) Scholarship students.
4. Applicants for the entrance examination fee exemption who are the victims of thenatural disasters designated for the exemption by Kyushu Institute of Technology.
*In the requesting e-mail, be sure to include the following information in the body of the email.
-The name of applicant-The examination category (Admissions for General Applicants /Special Admissions for
Adult Students /Special Admissions for International Students, etc.)-The desired department and area
-The desired Advisor-Which of 1 to 4 above you come under*Please send the e-mail with the title "Request for the online Application Registration
Password".
*Please be advised that you make the request well ahead of time. The password will bee-mailed to you only between 8:30 and 17:00 on weekdays.
(Example of the body text of password requesting e-mail)Name of applicant: Kyukoudai Taro(Mr.)
Examination category: Master’s Program / Special Admissions for International Students/Graduate School of Engineering
Desired department and area: The 1st selection Graduate School of Engineering /October Admissions / Department of Engineering /Area3
Desired Advisor: Kougaku Ichiro
Password claim qualification: Applicants for Special Admissions for International Students

4B: Payment method for the entrance examination fee
You may pay the fee at a convenience store, or by bank ATM (Pay-easy), credit card, orInternet banking.
C: E-mail address
You may use an e-mail address of smartphones, cell-phones, or free e-mail accountservices.
D: Printer which supports 8 1/2 x 11’ (A4) size paper
You need to print out some application documents after the online application. Thedocuments may be printed either in black & white or full color, on any copier paper suchas plain paper.
E: “Other necessary documents” described in the application guidelines.
Please be advised to start the preparation well ahead of time. It may take time to prepare
or collect some of the documents.
If you are not able to prepare all the above for the online application at your home or school,
contact the office given on Page 26 in advance.

5

Step 1

Access Online Registration Website

Enter the URL below in the search box to access the online registration website (Fig. 2-11). Clicking the “Application Procedure” button at the bottom of the screen will start
application.

Fig. 2-1-1
Online Registration Website
http://www.guide.52school.com/guidance/net-kyutech-g/eng/*The application registration possible from 9:00 a.m.

6

Step 2

Select Examination Category

Select the examination category you will apply for. After selecting, click the “Next” button(Fig. 2-2-1).

Fig. 2-2-1
Important Notice

Do not select a wrong program (between Master’s Program and Doctoral Program).



If you apply for special admissions for international students, make sure to enter thespecial password*1.

If you come under the condition below, make sure to enter the special password*1.
(You will be exempt from the entrance examination fee.)
1.

Students who are expected to complete a Master’s program at the Graduate
Schools of the Kyushu Institute of Technology and advance to a Doctoral program.

2.

Japanese Government (Monbukagakusho:MEXT) Scholarships

3.

Applicants for the entrance examination fee exemption who are victims of thedisasters designated by the Institute.

*1 If you do not know the password, contact the office given on Page 26.

7

Step 3

Select Desired Department and Area

(1) Select your desired departments and areas. The order you click will reflect the order ofyour preference (Fig. 2-3-1).

Fig. 2-3-1(2) Next, select your desired advisers. After selecting, press the “Next” button (Fig. 2-3-2).

Fig. 2-3-28

* If you are applying to Graduate School of Computer Science and Systems Engineering,
you can search and select a name of faculty as your “desired advisor” as follows.
1. Click “Search” (Fig. 2-3-3)

Fig. 2-3-3
2. “Teacher List” screen opens in a separate window (Fig. 2-3-4)

Fig. 2-3-4

9

3. Please select from the pull-down list of department or / and search by name of teacher(either capital or small letters) (Fig. 2-3-5)

Fig. 2-3-5
4. You will see a list of the search result.(Fig.2-3-6 shows an example of a search result
after selecting a department related to “Artificial Intelligence” and any teachers named with“a(A)”Fig. 2-3-6

10

5. You can click your desired advisor from search result on the Teacher List.(Fig. 2-3-7)

Fig. 2-3-7
6. A selected teacher (your desired advisor) will be shown on your web application form.
(Fig.2-3-8)

Fig. 2-3-8

11

(Step 3 Select Desired Department/Area)
Important Notice

If you are an applicant for the Master’s Program in Graduate School of Computer
Science and Systems Engineering, “If assignment is not possible to any of the above”,
select “Apply for a second-choice department”, or “Leave assignment to the assignee”,
or “Decline admission”.

If you wish to apply for the Graduate School of Computer Science and Systems
Engineering, you need to mark "I've had interviews with my desired supervisor." Make
sure you had the interviews in advance and mark the box.

Selectable numbers of desired advisers are shown in the table below.

Selectable Numbers of Desired Advisers
Admission
GraduateFirstSecondThirdFourth1

1－－11－－Up to 5Up to 5 in total in thefirst-choiceandsecond-choicedepartments

Up to 5 in total in thefirst-choiceandsecond-choicedepartments

SchoolEngineering
Master`s Program

Computer
Science andSystems
Engineering
Life Scienceand Systems
Engineering

Up to 512(Step 3 Select Desired Department/Area)

Admission
Graduate

First

SecondThird

Fourth11－－11－－

1111

SchoolEngineering
Doctoral Program

Computer
Science andSystems
Engineering
Life Scienceand Systems
Engineering

13

Step 4Enter Personal Information

Fully enter your personal information. After entering, click the “Next” button (Fig. 2-4-1). An
error will occur if there is an entry defect, such as a missing entry in a required item.

Fig. 2-4-114

List of Personal Information Entry Items

Basic Information

Student Number*Only the currently enrolled students of Kyushu
Institute of Technology (except non-regularstudents) are required to enter the StudentNumber.
*If your name has no distinction between
first and last name, enter your full name in
the Last Name field and a hyphen (“-”) in
the First Name field.

Address Type*If you enter an address outside Japan,

Name in KATAKANA or alphabet
Full Name in your Passport
SexNationality
Date of Birthselect “Outside Japan” in Address Type.

Your Contact

Postcode
PrefectureCityAddress Line1Address Line2
Phone Number
Mail
Full Name*If you enter an address outside Japan,
select “Outside Japan” in Address Type.

Relationship with applicant
Emergency Contact

Address Type
PostcodePrefectureCityAddress Line1Address Line2
Phone Number
Type (National/Public/Private)

Final Academic Background

Country Name
Location
School Name
School Type
Faculty, department, major, etc.
Year of EntranceYear of Graduation
Years Required to Graduate
Qualifications to Apply15

* If you are an applicant for special admissions
for international students, enter all of yourschool careers from elementary school.
(Enter from high school if you are an applicantfor other admissions)*If you are a research student, add “researchstudent” at the end of school name.
Ex.: Kyushu Institute of Technology (researchstudent)*In the case of an elementary school or juniorhigh school, enter "-(hyphen)” before yourfaculty, department or major.
*You can enter up to 9 school careers.

Type (National/Public/Private)Country Name
Academic Background

Location
School Name
School Type
Faculty, department, major, etc.
Year of EntranceYear of Graduation
Years Required to Graduate
Country Name

*Enter information on your final academiccareer.

LocationName of School/Company
Current Affiliation

Department
Phone Number
Subject and summary of yourgraduation study (for those studyingat universities) / experience and job
description related to your desired
major (for those working)
Period of affiliation (From)
Period of affiliation (To)

Professional Experience

Country Name*You can enter up to 5 professional careers

Location
Company Name
Department
Type of Work
Period of Employment (From)
Period of Employment (To)16

Step 5Check Information Entered

Check the information you entered in Steps 2 to 4 and click “Next” if all is correct. To correctthe information, click the “Return” button (Fig. 2-5-1).

Fig. 2-5-1
Important Notice

You can download “Application Confirmation Sheet (before payment of examinationfee)”. This sheet is used to check the information you entered in Steps 2 to 4.
Download the sheet only when necessary.
*“Application Confirmation Sheet (before payment of examination fee)” is not anapplication document. Submit to the Institute “Application Confirmation Sheet (forsubmission)” that can be downloaded after the examination fee is paid.

The information entered here is automatically saved temporarily. You can restart theregistration from here even if you have closed the browser. Make sure to write down
the receipt number and security code displayed on this screen (Fig. 2-5-1) before
closing the browser, since they are required to restart the registration. The information
will also be sent to the e-mail address registered in Step 4.
Refer to the next page for how to restart the registration.

17

(Step 5 Check Information Entered)[Restart Application Registration](1) Go to the online registration website and click the “Confirm application” button at thebottom of the guidance screen (Fig. 2-5-2).

Fig. 2-5-2(2) Enter your date of birth, receipt number, and security code, and click “Next” (Fig. 2-5-3).

Fig. 2-5-3

18

(Step 5 Check Information Entered)(3) Click the "Application reopening" button in the check column on the application status
screen. (Fig. 2-5-4). Restart from Step 5 Check Information Entered.

Fig. 2-5-4

19

Step 6Check Payment Method for Entrance Examination Fee

Check the payment methods for the entrance examination fee and click “Register” (Fig. 26-1). Start payment on the next screen.

Fig. 2-6-1
Important NoticeIf you click “Register” here, you can no longer change the information entered in Steps
2 to 4.

20

Step 7

Pay Entrance Examination Fee(1) Access the site of the URL displayed in "1. Pay the Examination Fee "(Fig. 2-7-1).

Fig. 2-7-1(2) Choose a payment method for the entrance examination fee. After choosing, follow theinstructions on the screen to complete the payment (Fig. 2-7-2).

Choose a payment method

Credit card

Convenience StoreInternetInternetBanking
BankingATM (Pay-easy)

Fig. 2-7-2

2130,990Step 8Print and Submit Registered Application Documents(1) After completing the payment of examination fee (Step 7), go to the online registration
website and click the “Confirm application” button at the bottom of the guidance screen(Fig. 2-8-1).

Fig. 2-8-1(2) Enter your date of birth, receipt number, and security code, and click “Next” (Fig. 2-8-2).

Fig. 2-8-222

(Step 8 Print and Submit Registered Application Documents)(3) Click the "Required Documents for application" button in the check column on theapplication status screen (Fig. 2-8-3).

Fig. 2-8-3(4) Submit the listed application documents by the application deadline set forth in theapplication guidelines. Download and print the documents with the “Print Page” button.

Fig. 2-8-423

3Entrance Examination of Graduate Schools of Kyushu Institute of Technology

Download Examination Card

Follow the below steps to download your examination card.
(1) Go to the online registration website and click the “Confirm application” button at thebottom of the guidance screen (Fig. 3-1-1).

Fig. 3-1-1(2) Enter your date of birth, receipt number, and security code, and click “Next” (Fig. 3-1-2).

Fig. 3-1-224

(3. Download Examination Card)(3) Click the "Examination Card" button in the check column on the application status screen(Fig. 3-1-3). Print the downloaded examination card and bring it on the day of theexamination.

Fig. 3-1-3
Important NoticeYou can download the examination card only after the date and time set forth by theapplication guidelines. Make sure to download your examination card within thespecified period.

Note that the Institute will not send you any examination card. Make sure to bring yourexamination card printed on A4 size paper on the day of the examination.

Keep the printed copy of your examination card carefully after the examination. (It isneeded to check your examinee seat number in the announcement of examination
results.)

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4Entrance Examination of Graduate Schools of Kyushu Institute of Technology

Contact Details

If you have any questions about online application, contact the following.
Contact Information
Graduate School ofEngineering

Graduate School of Engineering, Graduate School Section+81-(0)93-884-3057
koh-daigakuin@jimu.kyutech.ac.jp

of Graduate School of Computer Science and Systems Engineering,
Graduate School Section
Computer Science and+81-(0)948-29-7520
Systems Engineering jho-daigakuin@jimu.kyutech.ac.jp
Graduate

SchoolGraduate School ofLife Science andSystems Engineering

Graduate School of Life Science and Systems Engineering,
Graduate School Section+81-(0)93-695-6006
sei-nyushi@jimu.kyutech.ac.jp

If you have any questions about online application, make sure to contact the administrative
office of the graduate school you apply for. Your questions will only be answered by thegraduate school you apply for.

26

Graduate School of Kyushu Institute of Technology
Online Application Manual- Special Admissions for International Students -