The Japanese Committee for International Olympiad in Informatics
Basic Policy on Proper Handling of Personal Information, Etc.
Established on August 26, 2018
The Japanese Committee for International Olympiad in Informatics (“JCIOI”) recognizes theimportance of personal information, and with regard to protection of personal information as a socialresponsibility, hereby establishes its policy on protection of personal information in order to comply
with the laws and regulations regarding protection of rights of persons who are the subjects ofinformation, and will familiarize all staff with such policy, and take measures as appropriate.
1.

Compliance with Applicable Laws and Regulations, Guidelines, etc.
JCIOI shall comply with the Act on the Protection of Personal Information (the “Act”), Cabinet

Order to Enforce the Act on the Protection of Personal Information, Enforcement Rules for the Act
on the Protection of Personal Information, Guidelines with respect to the Act on the Protection of
Personal Information to be created by the Personal Information Protection Commission and anyother applicable laws and regulations.
2.

Security Management Action
JCIOI shall take necessary and appropriate security management action for the management of

personal information including preventing leakage, loss or damage of personal information. In
addition, JCIOI shall, where it has staff handle personal information, exercise necessary andappropriate supervision over such staff so as to ensure that measures are in place for security
management of such personal information.
3.

Purposes of Use of Acquired Personal Information
JCIOI will use acquired personal information for the following purposes:(1) Member information
Personal information submitted at the time of joining the Committee will be collected andused for the following purposes:
・

communication from the Committee to committee members

・

ascertaining the situation of the committee members(2) Examination information
The personal information of competitors in the Olympiad in Informatics will be collected
and used for the following purposes:
・

identification of competitors participating in preliminaries, finals, training camps,
correspondence education, etc.

・

notice of competition results・

statistical processing of competition results・

statistical processing of competitors

・publication of high achievers (only their names, school names and grades)・

notice of various events such as seminars

・requests for cooperation with questionnaire research(3) Seminar participation information
The personal information of participants in seminars, etc. held by the Committee will becollected and used for the following purposes:・

statistical processing of participants

・

notice of various events such as upcoming seminars

・requests for cooperation with questionnaire research(4) Documents request information
The information of persons who enquired with or requested documents from theCommittee will be collected and used for the purpose of responding to such enquiries orsending documents, and to deliver the Committee’s brochure on a continuous basis. To stop
delivery of brochures, please contact the bureau set forth in paragraph 7 below.
(5) Browse information
Personal information of persons who have browsed this website will not be collected orused unless specifically notified to that effect.
(6) Participation information of the 30th International Olympiad in Informatics Japan
The personal information of competitors participating in the 30th International Olympiad
in Informatics Japan will be collected and used for the following purposes:
・

identification of competitors participating in the competition

・

provision of accommodation and transportation to competitors participating in thecompetition・

statistical processing of competitors participating in the competition

・

provision of personal information to a third party due to the outsourcing of business inorder to achieve the purposes set forth above

4.

Provision of Personal Information to Third Parties
Any personal information acquired will not be provided to any third party, except in the casethat information is provided due to an outsourcing of business as set forth above, or where permitted
by the Act, or in the case that the person to whom such information relates gives consent to do so.
5.

Acquisition, Storage, Use, Provision and Disposal of Personal Information, Etc.

JCIOI shall draw up handling rules, etc. that stipulate the specific practices for handlingpersonal information, etc. and shall acquire, store, use, provide and dispose of personal information,etc. appropriately in accordance with such rules.
6.

Continuous Improvement of Internal Policies
JCIOI shall continuously improve its internal policies, etc. to achieve effective use of personalinformation.
7.

Enquiry and Complaint Desk
For questions or complaints with respect to JCIOI’s proper handling of personal information,etc. please direct enquiries to the phone number or email address below. If you wish for thedisclosure, notice of the purpose of use, correction, addition, deletion, discontinuance of use, erasure
or discontinuance of provision to a third party of any personal information, please also use the phone
number or email address below.
Person in Charge:

Bureau of The Japanese Committee for International Olympiad inInformatics (JCIOI)

Tel:

03-5272-9794

Email:

info@ioi-jp.org

Katsuhiko Kakehi, President
The Japanese Committee for International Olympiad in Informatics