GROB-WERKE GmbH & Co. KG
Documentation guidelines for machines, machine parts and safety components pursuant
to EC Machinery Directive
1. Area of application
These conditions apply to completed or partly completed machinery as defined by Article 1 of the EC
Machinery Directive.
2. General
The documentation documents must be delivered according to the current version of the EC Machinery
Directive and the respective standards and provided in German and in the user‘s national language. It is
mandatory to comply with the local specifications in the operating country.
The documents must be designed in accordance with the regulations of GROB‘s end customers (specifications)and / or in accordance with the respective regulation in coordination with the respective GROB departments.
The supplier must deliver the amounts agreed upon in hard copy form free of charge and provide a
printed set of the documentation in German for the Commissioning Department and in the respective
national language. The documentation must comply with the customer-specific requirements which canbe requested in an online meeting between GROB and the manufacturer. After the online meeting, thedocuments must be delivered subsequently in accordance with the end customer‘s specifications.
2.1 Documentation SupplyDocumentation

Address

dokumentation@grob.deDigital documentation

Printed documentation

NOTE:
For attachments larger than 20 MB, a GlobalX
account must be requested for the above-mentioned e-mail address. The documentation can thenbe uploaded to the Webspace “Documentation“.
GROB-WERKE GmbH & Co. KG
Department Technical Documentation
Industriestraße 4,87719 Mindelheim, Germany

2.2 Delivery date
The documentation documents to be supplied must be received no later than the delivery of the ordered
equipment. The spare and wear parts lists and further design data in the chapter 3.3 are an exception andmust be supplied by all means after the end of engineering of the supplier. For larger components,
preliminary designs must be submitted for approval after coordination with the specialized department.
3. Requirements
3.1 Operating instructions		• Standard-compliant documentation according to EC Machinery Directive		 • Documentation according to end customer specifications (if requested)		 • Documentation in German and in the user’s national language		 • Cover sheet with machine designation and GROB classification (GMxxxx)		 • Contents (linked, if possible)		 • Chapter for safety, operation, maintenance
NOTE: For partly completed machinery in the sense of the EC Machinery Directive Article 13 installation
declarations and mounting instructions are to be supplied.

FB 3.2-12 / A12 Documentation guidelines Date 10 / 2023

GROB-WERKE GmbH & Co. KG

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GROB-WERKE GmbH & Co. KG
Documentation guidelines for machines, machine parts and safety components pursuant
to EC Machinery Directive

3.2 Scope of Documentation
The following contents are part of the documents to be supplied (folder structure and content may be
specified in the specification):
Documentation

Operating instructions

Contents• Operating instructions• Transport instructions• Assembly instructions• Installation and commissioning instructions• Operating instructions• Programming instructions• Maintenance instructions
NOTE:
1.	The PDF files must have a logical structure and be printable without
any problems by the external printing office (e. g., unprotected / alllanguages embedded / ...).
2. The PDF file name must be meaningful

Suppliers

Electrical system• Technical documentation – supplier components• List of contact data of involved suppliers as Excel table- Manufacturer (supplier)- Address- Zip code
- Location- Country- Telephone number- Email•	Electrical documentation
If no specification available: EPLAN P8 V2.9
•	Parts list (also see chapter 3.3)
•	
Please observe separate checklist:
Technical Purchase Control Technology Checklist
IMPORTANT:All data must be transferred to dokumentation@grob.de for further
processing immediately after end of engineering of the supplier toavoid delays.

Fluid•	Fluid diagrams in one PDF
If no specification available: EPLAN P8 V2.9
- Hydraulics- Pneumatic system- Cutting fluid- Lubrication and cooling- Parts list (also see chapter 3.3)
IMPORTANT:All data must be transferred to dokumentation@grob.de for further
processing immediately after end of engineering of the supplier toavoid delays.

FB 3.2-12 / A12 Documentation guidelines Date 10 / 2023

GROB-WERKE GmbH & Co. KG

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GROB-WERKE GmbH & Co. KG
Documentation guidelines for machines, machine parts and safety components pursuant
to EC Machinery Directive
Documentation

Mechanics

Contents• Mechanical drawing documentation-	Includes all assembly drawings and parts lists of (sub)assemblies
which include spare and / or wear parts (also see chapter 3.3)
-	Designation of used sensors, actuators with respective connection
sizes, etc.
-	3D / 2D data in STEP or JT format-	Layout diagram / functional description-	In addition, requirements of the end customer’s specifications may
be observed
IMPORTANT:All data must be transferred to dokumentation@grob.de for further
processing immediately after end of engineering of the supplier toavoid delays.

Tool•	Tool documentation-	Tool layouts-	Process sheets-	Tool drawings (only in case of GROB tool provision)-	In addition, requirements of the end customer’s specifications may
be observed.

Appendix•	EC declaration of conformity (insofar not included in operatinginstructions)• FMEA (if It’s required in the customer specification)•	Licenses•	Certificates•	Measurement or inspection reports•	Calibration certificates•	TÜV (Technical Inspection Association) documents

FB 3.2-12 / A12 Documentation guidelines Date 10 / 2023

GROB-WERKE GmbH & Co. KG

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GROB-WERKE GmbH & Co. KG
Documentation guidelines for machines, machine parts and safety components pursuant
to EC Machinery Directive
3.3 Parts lists for mechanics, electrics and fluids
Parts lists for the machine, the assemblies and the sub-assemblies (mechanics, electrics, and fluids) mustbe supplied. Make sure that all spare and wear parts are marked unambiguously. Request a parts list
template under dokumentation@grob.de.
IMPORTANT:All data must be transferred to dokumentation@grob.de for further processing immediately after end ofengineering of the supplier to avoid delays.
The following points must be observed:•	Parts lists on drawing sheets are not accepted.
•	All parts contained in the parts lists must be positioned in the assembly drawing and / or the diagram.
•	Order numbers of the original manufacturer must not be replaced by synonymous numbers•	Parts lists are to be delivered as an Excel table or as a table in a searchable PDF file. TIF files or nonsearchable PDF files will not be accepted.
•	No prices must be entered into the lists to be delivered.
•	Even though the documentation is in accordance with customer instructions, the parts lists must bedelivered in any case, even if this is not requested in the customer instruction.
Required parts list information

Parts list header• Assembly number (manufacturer‘s number)• Designation• Created by• Issue date
• Revision index

Parts list table(column structure)• Item number• Quantity (assemblies / parts)• Designation• Material (entry not required if purchase / DIN / ISO)
• Original equipment manufacturer (supplier)• Manufacturer‘s part number (order number or DIN / ISO must be stated)• Spare and wear part designation (E / V)

FB 3.2-12 / A12 Documentation guidelines Date 10 / 2023

GROB-WERKE GmbH & Co. KG

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GROB-WERKE GmbH & Co. KG
Documentation guidelines for machines, machine parts and safety components pursuant
to EC Machinery Directive
4. Checklist
Document typeContents

Completed?

Specifications

Documentation created according to customer
specifications (inquiry / order attached)

Operating instructions

One complete or multiple individual operating manuals• Safety• Description of the product with data sheet• Transport• Setup / assembly• Operation• Maintenance/servicing with lubrication instructions• Troubleshooting• DisposalCertificates
IMPORTANT:All certificates must betransferred in digital form todokumentation@grob.de forfurther processing.
Diagrams/Design data
IMPORTANT:All data must be transferred
to dokumentation@grob.defor further processing immediately after end of engineering of the supplier to avoid
delays.

• Licenses• Measurement or inspection reports• Calibration certificates• TÜV (Technical Inspection Association) documents• …
• Electrical diagrams• Fluid diagrams• Tool layouts• Drawings• Parts lists• Layout diagram / functional description• 3D / 2D data in STEP or JT format•	Designation of used sensors, actuators with respective
connection sizes, etc.
• FMEACE declaration

Installation or conformity declaration as a single document or integrated into the operating instructions

Documentation supply

In hard copy form (can be omitted in anotheragreement) and always in digital form to
dokumentation@grob.de

NOTE: The implementation guidelines for the respective documentations are available under the following
e-mail address: dokumentation@grob.de

FB 3.2-12 / A12 Documentation guidelines Date 10 / 2023

GROB-WERKE GmbH & Co. KG

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