e-class
Author Manualv11 (Sep. 2024)

Table of contents

Welcome to e-class!
Before using e-class
Login to e-class
Logout from e-class

5
5
6
6

The course and user of e-class7

About the course material to be created

7

Available incorporated file types

8

About type of user’s type and role9

Preparing the course
About Course Selection
Changing account information
About Material List

10
10
11
12

Check Class Information

13

Setting the course tools

13

Assigning course members to group

14

Creating Group

15

Registering group member

16

Posting Notices

17

Communicating with Message

18

Sending message

Creating Material
About Course Material Creation
Editing Material Option and Pages

About Textbook

19

21
21
22

22

Creating Textbook material

22

Editing pages

24

Importing Textbook material in batch

About Exercise / Report / Question

25

26

Creating Exercise / Report / Question material

26

Creating questions

30

Incorporating Exercise / Report / Question material by package

Creating Communication Tools material

38

42
42

About BBS Admin mode

44

Download chat log

45

About Class Number
Creating Class Number material

45
46

Section: Welcome to e-class!

Creating material for Peer Review

About Communication Tools

362Assembling Class Number

48

About FAQ / Glossary49

About changing Open / Close setting and Deleting Materials

50

Change the Open / Close setting of materials

50

Delete unnecessary materials

50

About sorting and labeling materials

51

Reorder materials

51

Combine materials with labels

51

About Exam mode

52

Preparing materials for Exam mode

52

Setting Exam mode

53

Activating Exam mode

53

Managing Attendance

54

About Attendance

54

Preparing for taking attendance

54

Taking attendance

55

Modifying attendance data

56

Registering attendance data with batch file

56

Giving course scores

58

About Grades

58

Checking Study History

59

Checking all assessment’s scores

60

Checking learning activity of students

61

Analyzing scores for every category of questions

62

Checking scores of SCORM material

63

Grading essay assignments

64

Finding similar essays

68

Checking detailed course scores for every question

70

Managing the course scores of the test carried out except e-class72

Checking detailed scores for each user

73

Checking survey results

74

Checking derailed survey results

75

Downloadable files on the survey results page

76

Managing learning record
About Study Card

77
77

Creating Study Card78

Registering data into Study Card80

Registering data with batch file

81

82
82
83
83

Restrictions of linked materials

83

Linking materials from another course

83

Linking materials to other courses

83

Exporting and importing materials

84

Section: Welcome to e-class!

Saving and Moving material data
About Copy, Link, Export, and Import
Copying materials
Linking materials between courses

3About Copy Material Data
Backup and Restore course

Monitoring of use’s activity
About log data in course
Deleting old session data
Downloading access log
Checking Usage Status
Task Viewer

84
85

86
86
86
87
88
89

Section: Welcome to e-class!
4

Welcome to e-class!

e-class can be easily operated even by a user who is not good at operating computers.
A user can import document files created in format which he / she is familiar with,including Word, Excel, Power Point, and others. This can reduce the burden on teachers.
Moreover, the system is not affected by the operating environment (Windows, Mac, Linux,
or others) therefore it can offer the material suitable for various needs.

Before using e-class
To access e-class from your PC (Windows, Mac, or Linux) through internet, it isrecommended that you use the latest version of the browser. The recommended display
resolution is 1280x768 or above.
Before using e-class, please check the operating environment. If the environment meetsthe requirement, you are ready to start e-class.
Back, forward, and close button of browsers may break your session data andunsaved changes. You should move between pages with e-class navigation.
JavaScript execution and cookies must be allowed. If the Lockdown Mode functionof Apple OS is enabled as a security measure, web technologies such ascommunication related to web browsing are restricted. Therefore, operation of
Webclass (e-class) with this function enabled cannot be guaranteed.

Section: Welcome to e-class!
5

Login to e-classThis section explains how to login to e-class and display the “Course Selection” screen.
1 Login with your user ID and password at Web Single Sign-on.
2 Click icon “e-class” to open “Course selection” screen.

If you have an e-class-specific user ID, please log in to e-class using the “login
URL” provided in the user ID notification.

Logout from e-class
To exit e-class, you need to logout. Click "Logout" link in the upper right of the “Course
Selection” screen or the “Course material list” screen.
If you use [Close] button on the browser to exit e-class, the answers and course
grades will not be saved correctly. Please save data and end the session before
logging off.

Section: Welcome to e-class!
6

The course and user of e-class

In e-class the material and the course scores data are managed according to eachcourse. The course refers to either "class", "lecture", "seminar" or "research room". Eachcourse is managed by at least one course manager who creates the e-Learning materials
and manages the course scores data. A user must be registered as a course member inorder to join the course.

About the course material to be created
The course manager can create six kinds of materials for the course assigned by thesystem administrator.
Communication Tools: BBS, Wiki and Chat can be used for group learning.

Textbook: You can create digital textbooks.



Exercise / Report / Question: Questions can be set in various formats.

Class Number: Referring to the set of course materials consisting ofCommunication Tools, material, and Exercise / Report / Question.

Study Card: In addition to the lessons, support can be provided for students,
such as career guidance.



LTI tools: LTI tools can be used with the use of educational materials andlearning tools from other systems linked to the e-class.

Section: The course and user of e-class7

Available incorporated file types
You can import the data created in the application such as Word, Excel, and PowerPoint.
The types of files that can be imported to e-class textbooks and Exercise / Report /Questions are shown below;
File type

Description
DOC, DOCX, DOCM format only.

Images are supported, but not audio, video, or animation.

Word

Although DOCM format (macro active document) can be imported, macro
will be removed after the conversion.
XLS, XLSX, XLSM format only.

Images are supported, but not audio, video, or animation.

Excel

Although XLSM form (macro effective document) can be taken in, macro
is removed at the time of conversion.
PPT, PPTX, PPTM format only.

Images are supported, but not audio, video, or animation.
PowerPoint

OpenOffice.org
LibreOffice
PDF
Text

HTML

LaTeX
Picture
Video

Audio
OthersAudio, video, or animation is not supported.
Although PPTM form (macro active document) can be imported, macro
will be removed after the conversion.
ODT, ODS, ODP format only.
PDF file will be embedded as it is.
TEXT file will be embedded as it is.
HTML file written in HTML4, 5 or XHTML1. (File name must be half-widthalphanumeric characters)
When importing more than one HTML files or CSS file or image file, thelink to each file must be specified by the relative path and the files must
be compressed before importing (index.html will be displayed first)
LaTeX source file.
LaTeX source file will be converted to HTML using latex2html.
Mathematical expressions will be converted to images.
BMP, JPEG, GIF and PNG format.
MP4 (H.264 / MPEG-4 AVC, AAC or MP3) format is recommended.
Although MPG, AVI, WMV, MOV can be imported, it may not be playedon some browser, plug-in, or media player.
MP3, AAC (M4A) format is recommended.
Although WAV (WAVE) can be imported, it may not be able to be playedon some browser, plug-in, or media player.
HotPotatoes 6 (Standard format Web page), SCORM1.2/2004 (before 3rd
Edition), ChemBioDraw (ChemDraw), ChemBio3D (Chem3D) etc.

To open document files or multimedia files, the application and browser’s plug-in
are required.
Document file is converted to HTML or PDF using OpenOffice.org or LibreOffice.
Conversion precision is about 70% in HTML and about 90% in PDF as comparedwith the original Word, Excel, or PowerPoint file. Since the original file may not be
attachment.
e-class does not support HTML conversion with the PowerPoint file.
The maximum size for file conversion is 20 MB. If no conversion is necessary, you
can upload up to 300 MB

Section: The course and user of e-classregenerated perfectly, it may be necessary to upload the original file as the8You should edit CSV files with Excel etc. supported the international standard
RFC 4180. When editing a CSV file with a text editor such as Notepad, enclose
the value in double quotes (") if the value between the commas (,) contains control
characters such as double quotes, commas, and line feeds. Also, double quotes
within the value will be doubled (""). If the value contains any escape character"¥", the file may not be imported correctly to WebClass.
MP4 (H.264 / MPEG-4 AVC, AAC or MP3) is supported by HTTP Live Streaming(HLS).

About type of user’s type and role
Users can perform different operations in e-class according to the assigned user
permission (type). The administrator must set appropriate authorities for users.
Admin

TA

SA

✓
✓
✓

✓
✓
✓

✓

Attendance management✓✓

Taking attendance
Grading✓✓✓

Checking scores

✓

(✓)

✓
✓
✓

✓
✓
✓

User registration
Course registration
System maintenance
Course member
registration
Textbook creation
Assessment creation
Doing materials

Backup course
Posting Notice
Using Message

Author

User

✓
✓
✓
✓

✓
✓

(✓)
(TA, SA only)

✓
(✓)

✓

(Setting only)✓✓(Survey only)✓✓

First, System administrator (Admin) creates the user account and the course, thenassigns users to each course as course members.
Next, Course manager (Author) creates the course material in the assigned course,
executes the course material and manages the course scores.
Admin and Author can change the user permission to TA or SA and allow some course
member to assist the lesson. TA manages the course as a substitute manager. SA assists
the permission as shown above. If a change is applied to the default setting, it isdisplayed as ‘Author (others)’.
User who is registered as a course member can take the course.

Section: The course and user of e-classthe operation of the lesson by executing the course materials. The Author, TA or SA has

9Preparing the course

The course manager must set up the course options first, then register the course
members and form groups as necessary. This section explains about preparations before
operating the course.

About Course Selection
When the course manager logs in to e-class, the “Course Selection” screen is displayed.
It shows the list of the courses which are currently being operated and information suchas notices.
Notice / Message
Account Menu
Logout
Notices from administrator

CourseManuals

Class schedule table

Other Courses“Notices from administrator” shows notices about administrative and educational
matters.
Course for which you have applied for use will be displayed on the timetable. The displayof the Class Schedule Table can be changed by selecting the year and the semester on
Courses that cannot be displayed on the Class Schedule Table are shown as “Other
Courses” below the timetable. Terminated courses will be locked by the System
Administrator at the end of the year. For courses marked as "Locked Course", users will
not be able to run the material, but will be able to view their grades. The author can edit
the study material. From the Course Selection, you can narrow down the search by using
the course name.

Section: Preparing the course

the pull-down menu.

10

If the Log Viewer function is enabled by the System Administrator, you can check theaggregated information on university activities and the Teaching License Course Portfolio.
For details, see "Log Viewer Online Manual"If you click "Notice / Message" icon located in the upper right of the screen, the “Notice/ Message” screen will open. The number of unread notices or messages will be shown
above the icon.
By selecting either “Japanese” or “English” in the Account Menu in the upper right ofthe screen, you can change the display language. You can also download the manualfrom the account menu.

Changing account information
To register e-mail address for receiving notices or to change settings such as font size,
click "Account Menu" > "Setting Alteration".
Information

Description

Student ID

You cannot change student ID (Faculty Code).

Permission
User Name
Password

You cannot change permission.
You cannot change display name.
You cannot change password. (Exclude e-class ID user)
Notices will be sent to the registered e-mail address, if the featureis enabled by the system administrator.
Theme color and font size can be changed.

E-mail address
Page Appearance

Changing e-mail address
When this feature is enabled by the system administrator, you will receive notice mail in
the following cases;When there is a new message

When there is a new post on BBSWhen there is submitted reportsWhen counsel column of Study Card is updated

To decline notice mail, do not enter any e-mail address in "email address" entryform.
1 Enter the e-mail address. If you wish to enter more than one e-mail address, separate
them by commas.
2 Click "Send test mail to this address", then a test e-mail is sent to the e-mail address
which you entered.
3 Click [Update] button.
Section: Preparing the course
11About Material List
First, move to the “Material List” screen. Click the course name on the “Course Selection”
screen. To return to the “Course Selection” screen, click “e-class” link located in the upper
left of the screen, or click “Account Menu” > “Course Selection”.
When you move to the course, the “Material List” screen will be displayed as the figure
below. The course manager mainly uses this screen to manage the course.
Material List
Course Material
GradesAttendanceUser Management
Other tools
Course Option

Login as a Student[Create Material] button
Reorder/Labeling
Materials

Material List

In Course Material, you can create materials and check materials list.
In Grades, you can check course scores and survey results, or grade reports.
In Attendance, you can record attendance or check and change past attendance record.
Other tools include “FAQ / Glossary”, “Study Card”, and “Notebook”. Study Card
records the course members’ learning record for integrated management. “FAQ /Glossary” can contain answers to the questions frequently asked in class and terms tohelp understanding the theme of the lesson. “Notebook” can store up to about 50 KB of
text data.
In User Management, you can register course members and divide them into groups.
You can also check course member’s access status.
In Course Option, you can view Class Info such as Class Schedule, Course Code.
You can set Course Option or Exam mode, and do Backup / Restore and Usage
Status.
If you click "Login as student" in the menu, the screen will switch to the student mode.
You can check how the screen is displayed for students. To end student mode and returnto the Material List screen, click "Leave student view".
Material List shows the material used in the lesson. You can stick labels to materials or” menu of the material, you can change

options, edit material content, or open the material to users. You can also copy or exportmaterials, link materials to another course or delete materials. Click Info, it will be
displayed and you can check summary of suggestions, the status. You can also check
Scores, Analyze / Re-grade Test Results, Progress, History, Review. “Ungraded" displays
the number of unscored answers submitted for all questions of the file submission styleand description style in the material.

Section: Preparing the course

sort materials by drag-and-drop. By clicking “12Check Class Information
If you click "Course Option" > "Class Info", course information, Course Code will be
displayed. To edit Class Information or Course Schedule Table, click [Edit] button. When
setup is complete, click [Save] button in the bottom of the screen.
OptionCourse MemoClass Information
Member Restriction
Mode

Customizable

Course Password✓

Course icon

Description
You cannot change Course memo.
You cannot change Class Information.
Default setting is Member Restriction Mode.
Course members cannot leave.
This service cannot be used because themembers-only mode cannot be changed to"no".
The courses which are not displayed in theClass Schedule Table can be viewed on“Courses in operation” or “Courses you aretaking” on the Course list screen. Icon can be
attached on the name of the course.

Setting the course tools
The course manager can customize the course display or activate features by setting
options. Click "Course Option" > "Course Option" and display the Course Option Setting
screen. When setup is complete, click [Save] button at the bottom of the screen.
OptionCustomizable'New' sign✓

Syllabus
FAQ / Glossary
Show“Examination”
Results
Show Member List✓

Description
Display ‘New’ icon with updated materials for one
week.
This course doesn’t use Syllabus.
Create glossary and allow course members to view.

✓

Allow students to view only the scores of Exercise /Report / Question materials (grades are hidden).

✓Allow students to know other members of the course.
When creating a new message, recipients can beselected from the member list.

Section: Preparing the course
13Assigning course members to group
In the following cases, you can group course members and set up a group to run eachmaterial.
When each group is using different Communication Tools material (such asgroup learning).

When you wish to use different Textbooks or Exercise / Report / Question
according to the student’s learning speed.

When two or more classes take the same course and you wish to restrict theaccess.

To set up the group to work on the material, the group must be created beforehand. Clickon the course menu “User Management” > “Group Setting”.

[Create New Group-Set] button
Sample File
[Import] button[Edit] button[Export] button[Delete] button

The group setting function manages multiple groups in a group set unit. Groups can beformed according to the purpose.
A user cannot belong to more than one group within a Group-Set. To register thesame user in more than two groups, another Group-Set must be created.
Click [Create New Group-Set] button and create groups on the Group-Set Edit screen.
After creating a Group-Set, you can change name or members by selecting the radio
groups and member of a group set as a CSV file. “Delete” button allows you to delete an
unwanted group set.

Section: Preparing the course

button and clicking [Edit] button. Click on the “Export” button, you can download the14Batch creation of Group-Set
Using CSV file, you can create Group-Set or groups in batch. First, download the sample
file to create the data file. Use text editor such as Excel and edit the fields below.
Fieldgroup_set_namegroup_name(Columns beside thegroup_name)

Description
Enter the same Group-Set name for all groups within a set.
Enter the group name.
Enter one Student ID in each last column (Separate eachuser by a comma).

Please enter the field name in CSV file’s first line.
Specify The data file created in the Group set List screen, and click the “Import” button.

Creating GroupFirst, create a “Group-Set” and the groups to be added in the “Edit Group-set” screen.
The name of the group set should be clear and easy to find when setting up the groups
to work on the material on the Course Option screen.

[Save] buttonGroup-Set Name
[Add member] button[List/Delete Member] button
Display order[Delete group] buttonGroup Name
[Add Group] button

1 Enter the "Group-Set Name" and click [Save] button.
2 Click [Add Group] button and create as many groups as required.
If you create a group by mistake, delete it by clicking the “Delete Group” button.
3 Edit "Group Name" and click [Save] button.
4 To sort groups, change order of display in the pull-down list. After changing, click
5 Click [Add Member] button, then “Add Group Member” screen is displayed.

Section: Preparing the course[Save] button.

15

Registering group member
Next, register the members in the created group. For members belonging to an existinggroup, click the “List/Delete member” button on the Group-Set Edit screen. Selected
users will be removed from the group.

Return to Group Index
Search condition
Group selection[Add Selected User to Group] button[Add All Users to Group] button

1 Specify the search condition and click [Search] button. To search only unregisteredusers, put a check on "Show only users that do not belong to the group" and search.
Wild card and “or” operator can be used as search conditions.
2 Check the group name displayed in the Group Selection pull-down list. Check theusers to be registered and click [Add Selected User to Group] button or [Add All Users
to Group] button.
If you register a group member to another group, the membership will change tothe new group.
3 To continue registering members to another group, choose a group from the group
selection pull-down list and repeat Step 2.
Section: Preparing the course
16

Posting Notices
The course manager can use “Notices” feature to send notices to e-class users.
Students read new notices using “Notice / Message” icon.
You can post notices within each your courses.
Click “Notice / Message” icon and move to the “Notice List” screen. Click "Manage" andopen “Notices manage” screen.
Close this window[Post] button[Save As Draft] button[Cancel] button
Publish to
Mark
Publish period

1 Click “Post new” in the menu and enter the title and text of the notice.
2 Set "Publish to" and "Publish period". By putting a check in "Mark", you candistinguish important notice from others.
3 Click [Post] or [Save As Draft] button.
You can edit and delete posted notices in the screen of the menu "Manage".

Posting Notices with batch
Using CSV file, you can post notices in batch to multiple courses. On the Notices screen,click "Batch Post" in the menu. The “Notices Batch Post” screen will be displayed.
Field
course_id
open_atclose_at
to_author
to_user
importanttitle
substance

Description
Recipient’s Course Code
Date of opening the post
Date of closing the post
Post to the course manager
Post to students
Mark important message
Subject
Main text

Examples2011st6
2011/07/15
2011/10/01
111Please enter the field name in CSV file’s first line.
To check the Course Code to enter in "course_id" field, go to the course fromCourse Menu, then click “Course Option” > “Class info”
If CSV field (enclosure between double quotations) contains any escape character1 Download the sample file and edit by using text editor such as Excel.
2 Select the edited CSV file and click [Post] button.

Section: Preparing the course"¥", the file may not be imported correctly to e-class.

17

Communicating with Message
Using Message feature to exchange messages with individual users is just as easy as
using e-mail software. The messages can be downloaded. The course manager cancheck whether the sent message has been read and extract the messages of a specificuser.
Click “Notice / Message” icon and open the Message screen. On this screen, you cancreate, read, or manage messages. To close the Message screen, click "Close thiswindow" link.
Close this window
Create New
Inbox
Outbox
Search Message
Trash[Delete] button[Mark as read] button[Download] button

Place the cursor over “Notice / Message” icon to view the list of unread notices andmessages. Put a check mark in the box and click the [Mark as read] button to mark themessage as “read”. To delete message, put a check in the check box and click [Delete]button.
On the Advanced Message screen, you can see “Message Tree” to check messages inthe thread. By clicking "Previous" or "Next," you can check old or new messages by date.
If you open the “Outbox” to view sent messages, any user that has not read the message
is marked in red. So, you can track whether the message has been read.
To extract messages sent to or received from a specific user, click “Search Message”,
and open the “Search Message” screen. Specify the user in “Search” and the search
result will be displayed in the communication history.

Section: Preparing the course
18Sending message
To send a message, click "Create New" on the Message screen menu. You can also
attach files on the message. If you do not know the recipient’s Student ID, you can selectthe recipient from the user list.
You can send a message within your course.
Close this window[Send] button

Attachment
To
Subject
Message

1 Click "Create New" or click "Reply" for a received message.
2 Enter "To", "Subject" and "Message". If you do not know the recipients’ Student ID or
wish to send message to a specific group, “Select from User List “can help you to findthe recipient’s address easily. The messages are sent as text data, so HTML tag
cannot be used.
If you select more than one address, message will be sent individually so that one
recipient cannot view another recipient’s information.
If an error occurs while sending message to multiple recipients, mail forwarding
will be interrupted.
3 Files can be attached.
The capacity of file attachments is limited to 10MB for e-mail, 300MB on
messages.
4 Click [Send] button.

Send messages from Batch file
Click the link "Send message from batch file" on the “Create New” screen. A new
To return to the previous screen, click "Edit New Message" link.
Field
To
Subject
Message

Description
Specify the recipient’s Student ID.
Enter the message subject.
Enter the message text.

Please enter the field name in CSV file’s first line.

Section: Preparing the course

screen opens and you can send multiple messages at the same time by using CSV file.

19

1 Download the sample file and use text editor such as Excel to edit the file.
2 Select the edited CSV file and click [Send] button.

Section: Preparing the course
20Creating Material

To conduct lessons using e-class, the course manager needs to create materials in theassigned course. e-class is easy to operate and time-saving because document files
such as Word, Excel, Power Point etc. created in the past can be imported. This section
explains how to create materials.

About Course Material Creation
The course manager can create materials including Communication Tools material,
Textbook, Exercise / Report / Question and Class Number material. Click [Create
Material] button on the “Material List” screen, then the “Material Creation” screen will be
displayed.

[Import] button[Import external data file] button[Link from another course] button[Back] button

In Textbook, you can create slides and references for the lesson, which are used in
preparation and revision of the lesson or during the lesson. Exercise / Report / Question
includes Report, Test and Survey. You can collect reports and survey, conduct periodic
exam, quiz, and question practice as well as Exercise / Report / Question (anonymousor non-anonymous). Communication Tools includes BBS, Wiki, and Chat. On BBS, you
can post questions or suggestions. on Wiki, you can create web pages to review
in real time. In Class Number, you can combine Communication Tools material, Textbook,and Exercise / Report / Question material, and arrange them according to the order thatstudents must work on.
You can also create FAQ/Glossary and Study Card. For information about how to create
Study Card, please refer to “Managing learning record”.

Section: Creating Materialsummary of discussions and studies of the past. Chat, unlike BBS, allows conversation

21

Editing Material Option and Pages
By clicking “” menu of the material, you can change options, edit material content, or

open the material to users. You can check summary of suggestions, the status, andPublic URL in the “Material information” of the menu. You can also check Scores, Analyze/ Re-grade Test Results, Progress, History, Review. To edit options or study material,
click "settings", “edit textbook” or “edit options”

About Textbook
In Textbook material, you can create digital textbooks that consist of pages with headings
and body text. You can write the body in plain text or HTML tags, but you can also import
document files such as Word, Excel, PowerPoint, PDF, TeX files and SCORM materials.
SCORM (Sharable Content Object Reference Model) is an e-Learning standard
developed by an American standardization group ADL (Advanced Distributed
Learning Initiative). Its Japanese version is published by a non-profit corporation,eLC (Japan E-learning consortium). e-class supports SCORM 1.2 and SCORM
2004 3rd Edition and earlier.
HotPotatoes output files created as SCORM 1.2 Package are not supported.

Creating Textbook material
Click [Create Material] button to display the “Material Creation” screen. Click “Textbook”
Link to display the “Textbook Option Setting” screen. If necessary, open the menu andset up other options.

Title[Create Textbook - Standard
Mode] button[Create Textbook - Batch Entry /SCORM] button[Cancel] button

OptionCustomizable in
Link material

Description

Title

✓

Enter the Textbook title that will be
displayed on the screen.

Section: Creating Material

1 Enter the material name in "Title" option (required).

22You cannot use the same title for material.
You can use HTML tags for text decoration, but you cannot use “&”, "<" and ">"for any purpose other than HTML tags.

2. If necessary, open the menu and set up other options.
OptionCustomizable in
Link material

Label

✓

Access Restrictions✓

Description, notes, etc✓

Date & Time Restrictions✓

Access Limit✓

Time Limit✓

Group Limitation✓

Member Limitation✓

IP Address Limit✓

Password to startmaterial✓

Display format✓

Show bookmark button
Show print button
Lock password✓

Description
Materials can be grouped by labels anddisplayed together.
Select whether to open the material tousers.
Displayed on the screen when starting thematerial.
Set the time period users can access thematerial.
Even if the student starts before the end
date and time, you cannot forcibly close or
prohibit the teaching materials.
Limit the number of times users can accessthe material.
Limit the time (in minutes) users can accessthe material (except SCORM material).
Limit groups that can access the material
To use this option, group setting must be
done. (For details, please refer to “Assigningcourse members to group”).
Limit course members who can work on thematerial. You can use wildcard or CSV file
(to specify members in batch).
Specify IP address of the terminal that canaccess material. Use IP-IP, IP/BIT, and
IP/MASK format (full match).
Wild card can be used.
Set a password to restrict the material towork on.
Password must be up to 10 single-bytealphanumeric characters.
Specify the Textbook layout.
Select either table of materials or menu bar.
Save where you stop the material so thatyou can start from it next time.
Allow printing of the material.
Set a password to restrict creating or editing
material. Password must be up to 10 singlebyte alphanumeric characters.

If you set the "Group Limitation", users who do not belong to the group cannot
access the material. To allow specific users to work on the material, you must set“Member Limitation “.
The size of CSV file that can be imported with "Member Limitation" is up to 9 KB
(9216 letters) for each line. If there are many users to be restricted, type one
Student ID in each row and do not separate them with comma (,).

Textbook - Batch Entry / SCORM] button, and save the option setting.

Section: Creating Material

2 When setup is complete, click [Create Textbook - Standard Mode] button or [Create

23

Editing pages
After setting up options, you can click [Create Textbook - Standard Mode] button anddisplay the Page Edit screen. On this screen, you can create or edit pages.
If you type a string starting with “http://” or “ftp://” in the text field, it will be displayed
as a link. Click “Material information” of the menu “” on the Material List screen

to open the “History of URL clicked” tab. You can check how many times eachuser has clicked the link.
Tab character, HTML tag, and MathML tag can be used in the text field. MathML
can be applied only to those tags starting with initial "m". Mathematical expression
cannot be separated with a line break. Firefox, Safari and Mobile Safari support
MathML.
Use only characters that can be displayed by UTF-8. Pictogram, single-bytekatakana platform dependent characters or non-Japanese and non-alphanumericcharacters may not be displayed correctly.
With certain Android and iOS 5-, you cannot upload files due to the system. With
iOS 6+ you can upload only image files. With iOS 9+ you can upload various files
from iCloud Drive, DropBox, Google Drive and OneDrive etc.
[Previous page] button[Next page] button[Add New Page] button[Delete] button[Save Changes & Exit]
buttonThe display format whenthe material is carried out[Change to Chapter Title] button[Save] button

Move toPreview

1 Enter "Title" of the page. Click [Change to Chapter Title] button and set the multilevellist.
2 Enter text in the text field or specify the importing file. Specify the conversion systemand click [Save]. The changes will be displayed on the preview screen. If there is no
problem with the preview, move on to the next step.
You can upload files by drag and drop.
If document files are imported, any material entered in "Text" will not be displayed.
click the link and retry after reopening it in another window.
If you import an Image larger than 401 x 481 pixels and convert it to HTML, it will
be displayed in a smaller size. When this occurs, a link to view it in the original
size will be displayed.

Section: Creating Material

If the PDF file is not displayed correctly or not printable by using [Print] button,24

Imported MP4 (H.264 / MPEG-4 AVC, AAC) video can be played only bystreaming and users cannot download video files.
The edited page will be saved when you click [Save] button or [Save changes &Exit] button. You can also save the page by moving to another page or using [Add
New Page] button.
3 To create the next page, click [Add New Page] button. To finish creating the material,
click [Save Changes & Exit] button.
4 To edit the page, use [Move to] in the table of materials and enter the destination page
number. To delete pages, click [Delete] button.

Importing Textbook material in batch
You can import bulky Textbook materials or SCORM materials to e-class. First, prepare
the material file for importing. Then, click "Manuals" in the Account menu and download
the sample file.
To reorganize the Textbook material imported in batch, you need to click [Create
Textbook - Standard Mode] button on the Option screen and edit each page.
1 Use text editor such as Excel to edit the field of t_list.csv in the sample data.
Field
chapter
sectionfile

Name
Chapter title
Section title
stock file name

text

Text

attach_file

attached file name

Description
Enter the chapter title or section title.
Enter the chapter title or section title.
Specify the file for HTML conversion.
You can enter the body of the section instead of "file"
field.
Specify attached files, if there is any.

Please enter the field name in CSV file’s first line.
The name of files or folders importing in batch must be in half-width alphanumericcharacter.
2 Put in the same folder t_list.csv and the stock file which was specified in "file" and"attach_file". Then, compress it in ZIP format.
3 Set up the options for Textbook material and click [Create Textbook - Batch Entry /SCORM] button.
4 On the “Batch Entry of Textbook” screen, select the file which was created in step 2(file for batch importing Textbook or SCORM material) and click [Load] button.
The file that can be imported is ZIP file.

Section: Creating Material
25

About Exercise / Report / Question
Exercise / Report / Question material can be used for report, Survey, periodic exam, quiz,and self-learning. Also, HotPotatoes material can be imported.
HotPotatoes is a software program developed by Victoria University of Canada. It
can create exercise questions which can be automatically scored. Questions thatcan be created include multiple-choice questions, crossword puzzle, sorting andfill-in-the-blank questions. Individuals or educators can register and use it free fornon-profit purpose.
HotPotatoes’ CGI option “Submit results through CGI to an email address” isenabled. Web Page as Standard format output from HotPotatoes 6 (Exclude
Masher) are supported.
Answers will be saved when you click any button or link on the page, and report
and written essay will be treated as submitted.
After the Exercise / Report / Question, the results will be automatically analyzed reports
will be easily graded. For details, please refer to “Giving course scores”.

Creating Exercise / Report / Question material
Click [Create Material] button to display the “Material Creation” screen. Then, click“Reports”, “Test” or “Survey” to display the “Option Setting” screen.

Title
Type

[Create Assessment - Standard
Mode] button[Create Assessment - Batch
Entry] button[Cancel] button

Section: Creating Material
26

1 Enter material’s name in "Title" (required) and select the “Type” of question.

OptionCustomizable in
Link material

Title

✓

Description
Enter the Exercise / Report / Question
material’s title that will be displayed on thescreen.
Specify the type of material.

Type

You cannot create more than one material with the same title.
You can use HTML tags for text decoration, but you cannot use “&”, "<" and ">"for any purpose other than HTML tags.
Type

Checkable
scoresDescription

Test (Showsolutions when thetest is completed)✓

After working on the material, users can check thecorrect answers and descriptions.
Used as tests or periodic examinations.
If “Allow viewing of Examination Score” option isenabled in the course setting, users can view
examination scores only.

Examination(Hide Results)
Exercise (Showeach solution
between questions)
Survey (Trackable
Responses)
Survey(Anonymous
Responses)
Essay

✓

Create a Survey using signed name.

✓Essay (HideResults)
Study Card
HotPotatoes(Examination)
HotPotatoes(Self-Study)

The user can check the correct answer every after
one question.

Create a Survey without using names.
Answers are saved and aggregated without linking
them to respondents.
Collect and grade reports.
If “Allow viewing of Examination Score” option isenabled in the course setting, users can view
examination scores only.
Keep the record of learning
For details, please refer to "Managing learning
record".
Execute HotPotatoes material for examination.

✓

Execute HotPotatoes material for self-learning.

In Hot Potatoes material, users save the answers by clicking Hot Potatoes’[Check] button.

2 If necessary, open the menu and set up other options.
OptionCustomizablein typeCustomizable
in Link
material
✓

Label

All

✓

Type

All

(✓)

Access RestrictionsAll✓

Description, notes
etc.

All

✓

Materials can be grouped bylabels and displayed together.
Enter the Exercise / Report /Question material’s title thatwill be displayed on thescreen.
Specify the type of material.
Select whether to open thematerial to users.
Displayed when executing thematerial.

Section: Creating Material

Title

Description

27

OptionCustomizablein typeCustomizable
in Link
material

All✓

Access Limit

Exclude Study
Card✓

Time Limit

Exclude Study
Card✓

Group Limitation

Exclude Study
Card✓

Member Limitation

Exclude Study
Card✓

IP Address Limit

Exclude Study
Card✓

Password to startmaterial

Exclude Study
Card

✓

Page

Hide question No.

Exclude Study
Card,
HotPotatoes
Exclude Study
Card,
HotPotatoes(✓)

Set the time period users canaccess the material. The user
can start the material from 00
seconds on the start date andtime to 59 seconds on the end
date and time at the e-classserver time.
If users are executing Test,
Essay or Survey and it
expires, it will be forced toclose and they will not be able
to answer.
Answers that cannot be sent
within the period due to
network problems are saved
for up to 3 minutes after theforced termination.
As for the behavior, it depends
on the user's operating
environment (we originally
recommend the use of a PC).
For users with a resubmission
deadline, the deadline will be
extended.
Limit the number of times
users can access the material.
Limit the time users canaccess the material before
forced termination.
When option “Allow students
to answer again” is enabled,
the timer for the second andsubsequent answers isresumed the previous elapsed
time, when the option isdisabled, it’s not resumed.
Limit the groups that canaccess the material.
To use this option, groupsetting must be done. (Fordetails, please refer to“Assigning course members togroup”).
Limit course members who
can work on the material.
Wildcard or CSV file can beused (If there are many
Students ID’s to be restricted).
Specify IP address of theterminal that can accessmaterial. Use IP-IP, IP/BIT, or
IP/MASK format (full match).
Wild card can be used.
Set a password to restrict thematerial to be worked on.
Password must be up to 10
single-byte alphanumericcharacters.
Specify the question pagelayout.
The question numbers can be
hidden if material is created ona single page.

Section: Creating Material

Date & Time
Restrictions

Description

28

OptionCustomizablein type

Subscript

Exclude Study
Card,
HotPotatoes

Random options

Exclude Study
Card

Random questions

Exclude Study
Card,
HotPotatoes

Do not allow students
to answer again

Exclude Study
Card,
HotPotatoes

Customizable
in Link
material

Description
Specify the pattern forsubscript.
Sort options of multiple-choicequestions to prevent cheating.
Single Choice, Multiple
Choices, Matching, Ordinaland Matrix styles aresupported.
Randomly sort questions toprevent cheating.
If you set fields for questions,questions will be extracted
equally from all fields within
the range of the number ofquestions you set, but
depending on the number ofquestions you set, theextracted number of questions
may be biased.
Hide [Previous page] button.
It’s enabled in the Exercise.
Specify how to respond if
question is unanswered.
(Priority is given to the time
limit even if "Wait until allquestions are filled" isenabled.)Save where you stop thematerial so that you can startfrom it next time.
Branch the order of questions
in response to user’s answer.
For details, please refer to“Set up Conditional Branching”

When unansweredquestions are foundExclude Study
CardShow bookmark
buttonExclude Study
Card

Use ‘Conditional
Branching’Exclude Study
Card,
HotPotatoes

Show print button

Exclude Study
Card

Set passing markExclude Study
Card

Allow students toanswer again

Exclude Study
Card,
HotPotatoes

Show correct
answers andexplanations

Exclude Study
Card,
HotPotatoes✓

Open submitted
essay / survey to themembers

Exclude Study
Card✓

Peer Review

Exclude Study
Card✓

Allow printing of the material.

✓

Section: Creating Material

Set the borderline.
Pass / fail can be checked on
the result screen or grade list
screen of the self-learningmaterial.
If enabled, users can change
their previous answers.
Set “No” in the Exercise.
If file submission or descriptionstyle answers are alreadysubmitted and graded, theanswers cannot be changed.
Choose whether to show thecorrect answer anddescriptions on the Coursescores screen.
Allow students to view theSurvey result and thesubmitted report.
Students can evaluate eachother’s file submission anddescription style answers.
If “Date & Time Restrictions” isset, peer review will start at theend of submission period.

29

OptionCustomizablein typeCustomizable
in Link
material

Notify when a report
file is submitted

Exclude Study
Card✓

Lock password

All✓

Description
Select users who will receive a
notice when the report of thismaterial is submitted.
Set a password to restrict
creating or editing material.
Passwords must be up to 10
single-byte alphanumericcharacters.

Depending on the system used, available setting options may differ from the actual
screen display.
If both Date & Time Restrictions and Time Limit are set, users will be forced toclose at the time setting that reaches the deadline first. Study History is recorded
in student mode and manager mode. The number of accesses means the numberof study history. Therefore, accessing material with the "Access Limit" option isrestricted by accesses in the manager mode.
If you set the "Group Limitation", users who do not belong to the group cannot
access the material. To allow specific users to work on the material, you must set“Member Limitation “
The size of CSV file that can be uploaded with "Member Limitation" is up to 9 KB
(9216 letters) for each line. If there are many users to be restricted, type one
Student ID in each row and do not separate them with a comma (,).
When "Single Page" is chosen at page settings, time taken to answer eachquestion cannot be measured.
3 When setup is complete, click [Create Exercise / Report / Question - Standard Mode]button or [Create Exercise / Report / Question - Batch Entry] button, and save thesettings.

Creating questions
After setting up options, click [Create Exercise / Report / Question-Standard Mode]button. Edit Question screen will open and you can create questions.
To maintain consistency of the course grade data, before editing any material
which has been worked in the past, it is necessary to delete Study History. For
deleting Study History, please refer to “Checking Study History”P64.
However, for some parts, the corrected parts will be reflected without deleting theStudy History. The reflection points are as follows.
「Allotted points」、「Manually input」、「File Conversion」、「Image/Sound
If you type a string starting with “http://” or “ftp://” in the text field, it will be displayed
as a link.
Tab character, HTML tag, and MathML tag can be used in the text field. MathML
can be applied only to those tags starting with initial "m". Mathematical expression

Section: Creating Material

File」、「Attached File」

30

cannot be separated with a line break. Firefox, Safari and Mobile Safari support
MathML.
When files are imported using "File Conversion", and "Image/Sound File", anymaterial entered in "Manually input" or "Image/Sound File" cannot be displayed.
You should upload the multimedia file to "File Conversion" or "Image/Sound File"and enter the question text in "Manually input ".
Use only characters that can be displayed by UTF-8. Pictogram, single-bytekatakana platform dependent characters or non-Japanese and non-alphanumericcharacters may not be displayed correctly.
With certain Android and iOS 5-, you cannot upload files due to the system. With
iOS 6+ only image you can upload only image files. With iOS 9+ you can upload
various files from iCloud Drive, DropBox, Google Drive and OneDrive etc.
Imported MP4 (H.264 / MPEG-4 AVC, AAC) video can be played only bystreaming and users cannot download video files.
[Previous page] button[Next page] button[Copy] button[Add New Question] button[Delete] button[Save Changes & Exit] button

Delete the study history
Allotted points
Category
Edit rubric
Question[Save] button

Question style
Correct answer
Detailed answers

Preview

1 Set "Allotted points" using integer numbers. You can set three levels of "Difficulty" andquestion “Category" optionally.
Points with a decimal point cannot be saved.
Click "Edit Rubric" to use rubric for grading reports. Points are automaticallyallotted. Please refer to “Evaluate file submission or description style of question
by rubric”.
When changing “Allotted points” of completed materials, the change will not be
automatically reflected on scores already given. To recalculate scores (except File
Section: Creating Material

submission and Description questions), click [Re-grade] button. Please refer to "31

Checking detailed course scores for every question".
2 Enter the text in the text field of "Question", or specify a source file. Specify aconversion method. Image files and reference files can be attached.
To an image / audio file, if you specify an Image larger than 401 x 481 pixels andconvert it to HTML, the image will be displayed in a smaller size. When thisoccurs, a link to view it in the original size will be displayed.
3 Edit “Correct Answers” area to specify the correct answer and the method of answer.
Set “Question Style” and “Number of Choices”. You can set the options to allow
variations of the correct answer.
Style name"style" field
for batchSingle ChoiceradioMultiple
Choicescheckbox

Word/Numeric
Input

wordinput

Numeric Input(with Error
Range)

numberinput

Description

text

Level
Selection

level

Dropdown
Choices

dropdown

Choices Onlyline

reportMatching

matching

OrdinalordinalMultiple-choice questions. Choose one correct answer
from multiple choices.
Multiple-choice questions. Choose two or morecorrect answers from multiple choices. No partial
points will be awarded.
Fill-in-the-blank questions. Up to 500 characters may
be entered as the answers.
You can set excluding conditions and ignore thedifference between full-width character / space andhalf-width character / space.
If there are more than one correct answer, they must
be connected by " or " (One space is required before
and after "or").
Partial points will be awarded.
You can create numerical questions that will bescored as correct even if they do not exactly matchthe correct answer, if the answer is within the allowed
margin of error.
The correct answer can be expressed as thelogarithm of 10 using E. However, E cannot be usedin the error. Also, the error cannot be negative.
No distinction is made between full-width and halfwidth characters.
Partial points will be awarded.
Essay questions with character limit.
The answer will be graded by the Course manager.
Spaces, tab characters and line feeds included in theanswer are counted as characters.
Keywords included in the answer can be specified in
the regular expressions. It is necessary to escape any
meta character by using "¥".
Question for Survey material. At each level, choose
the answer among options.
Fill-in-the-blank question. Choose one of the options
to answer each question, if there are more than one
correct option, they must be connected by "or".
Partial points will be awarded.
This can be used when options are described in thequestion text.
Instruct students to submit reports.
In the default setting, there is no restriction on the file
type. You can set the acceptable file type.
When using “Search Similar Essay” feature, file typemust be either “Word” (DOCX) only or “TEXT” only
(Please refer to “Finding similar essays”).
Choose options from group A and group B to makematching.
Partial points will be awarded.
Rearrange-the-order questions.

Section: Creating Material

File
Submission

Description

32

Matrix

matrixMatrix (2)rubricPartial points will be awarded.
Matching questions using tables.
Partial points will be awarded.
Matching questions using rubric.
Partial points will be awarded.

If the Author sets the character limit, you will not be able to answer, submit andclose in the case of not enough characters and too many.
When the question is copied, the correct answer will not be carried forward. Since
select-the-correct-answer questions (except level selection questions) are scoredautomatically, please specify the correct answers.
If you wish to include any answer other than the answers provided as options,type "Others" in the character string of the option. To create a multiple-choicequestion for which there is no correct answer among the provided options, set it
as a single choice question and type “no answer” in the character string of theoption. Set up the ‘Conditional Branching’ feature so that students who choose theoption will move to either Word / Numeric question or description style question.
With certain Android and iOS 5-, you cannot upload files. With iOS 6+, only image
files can be uploaded. With iOS 9+, you can upload files on iCloud Drive, DropBox,
Google Drive and OneDrive etc.
When using matrix (2) to import files, if CSV field contains any escape character"¥", the file may not be imported correctly to e-class.
For more information about “style field for batch”, please refer to “Incorporating
Exercise / Report / Question material by package”.
4 Enter the text in the "Detailed answers" field, or specify the source file. Specify aconversion method.
5 Click [Save] button and the edited question will be saved in the preview. Check
whether the question, the description and the correct answer have been enteredcorrectly. Click [Add New Question] button to create the next question.
Edited questions will be saved when [Save] and [Save Changes and Exit] button
is clicked, or when you move to another page with [Add New Question] button.
If the PDF file is not displayed correctly or not printable by using [Print] button,
click the link and retry after reopening it in another window.
6 To change the order of questions, specify the destination page using "Move To" in thetable of materials. To delete the page, click [Delete] button.
When "Random questions" is enabled on the “Option Setting” screen, relatedgroups can be put together by using [Group questions] button. For details, pleaserefer to “Bundling questions”.
use [Edit Conditional Branching] button to control the order of questions according
to the answers. For details, please refer to “Set up Conditional Branching”.
7 Click [Save Changes & Exit] button to end creating questions.

Section: Creating Material

When "Use ‘Conditional Branching’ “is set on the “Option Setting” screen, you can

33

Evaluate file submission or description style of question by rubric
Rubric helps the evaluation of reports and answers to description style questions which
tend to be subjective. They can be graded on the absolute scale and with clear criterion.
The types of material that can be evaluated by rubric are file submission or
description style question that can be graded, including "Test", "Examination" and"Report". The following description applies to the above question types.
To use Rubric for grading, click "Edit Rubric" link which is in “Allotted Points” on the Edit
Question screen. To create Rubric, you can enter it directly on the Rubric edit screen or
use CSV file created beforehand.
When creating rubric with CSV file, enter the contents of the scale in each cell in
the first row. Then enter the contents of the evaluation criterion in each cell in thefirst column. Finally, enter the contents of the evaluation standard in each cell after
the second row and column. Note that point allocation is not set using CSV file.
Do not break lines in cells in the CSV file.
If CSV field contains any escape character "¥", the file may not be imported
correctly to e-class.
[Delete rubric] button
Load rubric from CSV file

[Save] button

Size of rubric

MeasurePoint

Criterion

Standard

1 Choose when to show rubric by putting a checkmark in “Show rubric when answering”
and/or “Show rubric with score result”.
2 Specify the rubric size with “number of columns” and “number of rows”. Click [changesize] button.
3 Enter each item of rubric. When editing is complete. Click [save] button.
You can set score allotment by entering scores in the entry fields.

Section: Creating Material
34

Bundling questions"Group questions" can group together related questions so that they will not be given
separately. To use this feature, enable “Random questions” on the “Option Setting”
screen and do not set the number of extractions. To form question groups, click [Groupquestions] button on the Edit Question screen menu.

[Simulation] button[Close this window] button[Save Changes & Exit] button

1 Enter the same number for the questions to be grouped together. The questions set
blank or “0” will be shuffled within or outside the group.
Questions to be grouped need to have sequential numbers.
The order of the questions in the group will be unchanged if you set a negative
number of the group number set in another group block.
2 Click [Simulation] button. If the groups are formed as intended, click [Save Changes& Exit] button.

Section: Creating Material
35Set up Conditional Branching
If you wish to give questions stage by stage according to the Exercise / Report / Questionor progress of learning, you can set up “Conditional Branching” feature on the “Option
Setting” screen of Exercise / Report / Question material. Click [Edit Conditional
Branching] button on the Edit Question screen.
The feature “Conditional Branching” cannot be used with “Random question”
option or “Rearrangement” option.
If you change the setting on the “Option Setting” screen to "Do not set the blockingof returning to previous questions” or “Do not allow returning to previous”, youneed to set up the branching condition in a way to avoid the material being unable
to finish. While the material is executed, if you click the [Previous Page] button,
you will return to the previous question and the answer will be reset.
“Conditional Branching” cannot be set for the final question.
If you edit any question, the branch condition must be setup again.
Close this window.

[Save] button

1 For mandatory question, put a check mark in the box under " Skip Not Allowed”. If not
answered, the user cannot proceed to the next question.
2 Set which "Answer" or "Result" allows users to move to the specified question. Or,
you can allow users to move to the specified question without any condition.
3 When setup is complete, click [Save] button.

Incorporating Exercise / Report / Question material by package
In e-class, you can import Exercise / Report / Question materials which contain manyquestions. First, prepare the material file for importing. Click "Manuals" in Course
Selection or Course Menu and download the sample file.
To edit an Exercise / Report / Question material which is created by batch import,
click [Create Exercise / Report / Question - Standard Mode] button on the Option
screen and edit each question.

Using the file
Creating with text only

Description
question_sample.zip contains DOC file (for question text anddescription text) and list.csv (for creating questions).
Specify question text, description text and question style inquestion_text.csv.

Section: Creating Material

Downloadable sample files36

To import HotPotatoes file, choose HotPotatoes (Examination) or HotPotatoes(self-learning) on the “Option Setting” screen of Exercise / Report / Question
material, and click [Create] button.
Study Card cannot be created by batch import.
1 When you use text editor such as Excel and open question_text.csv or list.csv whichis included in the sample data, you can view the sample entry. Follow the sample andedit your entry.
Field

Required

point

(✓)

area
difficulty
style

✓

answer(✓)

question✓question_file
image_file
attachment_file

description(✓)

description_file

option 1-50(✓)

Description
Specify points allotted for self-learning or examination typequestions.
Specify the area of questions.
Specify the level of difficulty: A (difficult), B (standard) or C
(easy) for self-learning or examination type questions.
Specify the question style (radio, checkbox, wordinput, text,level, dropdown, line, report, matching, ordinal, matrix, or
rubric).
Specify the correct answer for questions except text, level, or
report type.
If there are more than one correct answer, enter "X! #! Y" for"X and Y" and enter "X or Y" for "X or Y".
If you do not specify the source question file, enter thequestion text in the question field.
For the question text, use HTML tag.
If you specify the source question file, specify the file namein question file field.
If you use the question field, you can specify theimage/sound file.
If you use the question field, you can specify the attachment
file.
If you do not specify the source description file for selflearning or examination type questions, enter the description
text in the description field.
HTML tag can be used for description text.
When an "options rearrangement" is enabled, you canseparate each option by using “! #!" and attach description.
If you specify the source description file for self- learning or
examination type questions, specify the file name indescription_file field.
For multiple-choice-questions, add option fields asnecessary, and enter the options.
Specify "dummy" to create blank options for level or line
questions.
For matrix, enter "name of each line", "the last line %#%thefirst row” and “name of each row” in the option field. The
number of the option fields is (number of rows + number ofcolumns – 1).

Please enter the field name in CSV file’s first line.
Use half-width alphanumeric characters to specify the name of the file or the folder
for bulk import.
If CSV field contains any escape character "¥", the file may not be imported

2 To import a stock file together, specify the stock file in list.csv and put it in the same
folder with list.csv and compress in ZIP format. (If you create text only, compression
is not necessary.)
3 Set up options for the Exercise / Report / Question material and click [Create Exercise/ Report / Question - Batch Entry] button.

Section: Creating Material

correctly to e-class.

37

4 On the batch import screen, specify the file which was created in Step 1 and 2, thenclick [Load] button. Click "Back to Create New / Edit / Delete" link, and check theimported questions.

Creating material for Peer Review
e-class has a feature called "Peer Review" (mutual evaluation). In this feature a student
marks coursework such as file submission and description style questions submitted byanother student. When a student marks coursework, it is not revealed who submitted it,
therefore the evaluation is objective.
The user who did not answer will not become the target of Peer review.
Author or TA can evaluate by peer review in student mode, and the average scorewill reflect this. However, Students cannot evaluate the teacher's answers.
In a material with multiple questions of File Submission or Description style, a user
will be evaluator when all questions are answered.
If the answer is made by another user and blank record was generated, suchanswer will not become the target of Peer review. For Peer review, delete thecomments “This record is generated by (author’s User ID).” of the answer fromthe blank record. A user who are generated a blank record in link material will be
not evaluator.
1 Create a new Exercise / Report / Question material. Enter the title on the option
screen and select "Test", "Examination" or "Report" type. For setting options, pleasealso refer to “Creating Exercise / Report / Question material”.
2 Set the time to start Peer review in "Date & Time Restrictions" in "User Access
Options" on the “Option Setting” screen.
By default (Date & Time Restrictions is invalid), students are assigned to theevaluation target according to the order they have answered. When the Peer
Review is started, the combination of the student and evaluation target may not
be consistent.
To start Peer review at the same time, set the time limit in Date & Time Restrictions.
At the end of the time limit, students who answered within the time limit will beassigned to the evaluation target and start the Peer review.
If you change the settings of "Date & Time Restrictions" or "Peer Review" after theuser has started peer review, the answers may not be evenly allocated.
3 On the Option Setting screen, set “Allow students to answer again” in “Result Options”
to Yes.
enter the number of evaluation targets assigned to each student.
5 Click [Create Exercise / Report / Question - Standard Mode] button, and create either
file submission or description style question.

Section: Creating Material

4 On the Option Setting screen, activate “Peer review” in “Report Review Options” and38

When the peer review is ready to start, "Please evaluate other member's essays." will be
displayed on student’s “Material List” and Details screen of the target material.

Section: Creating Material
39

Starting Peer Review
When a User’s answers a material for which peer review has been set, users areprompted to answer to material that you created above. After answering, users will see“Please evaluate other member’s essays” link on the Details screen. When they click thelink, the grading screen for file submission or description style question will open andthey can operate just like the course manager to grade user’s answers that are randomly
assigned.
If available time has been set, at the end of the time limit, “Please evaluate othermember's essays” will be displayed on the “Material List” and Details screen.

Detailed answers
Question[Grade] button
Submitted file
Score

Comment[Save] button

1 Click [Grade] button of the evaluation target on the “Grade Essay Assignments”
screen, then display the grading frame.
2 Download the submitted file and check its material.
3 Enter the comment and score for the report and click [Save] button.
4 Evaluate the remaining members' reports.

Section: Creating Material40Checking Peer Review results
To check how the report is evaluated, click "Open" link of "Peer review" displayed on"Test style option" of the material's Info screen. The "Peer Review Aggregate Results"
screen lists the report submitters and review results for the aggregate period. Check the“Reflect the data displayed in X in the tally” checkbox to see the details of the evaluation,
including any X's that have not yet been graded.

[Refresh] button
Reflect the data
displayed in X in the tally

PeriodUntouched Data

Each User's Average Score Graph[Download CSV] button
Display Method

Report Submitter List

To check "Each Review Score" and the assignment status in the list of report submitters,
click the [List And Allocation] button in the Display Method. Assessments that remain
unassigned can be reassigned by clicking the [Reassign unassessed report] button.
Click on the "Detail" link for each user to see the details of the review, including review
comments and rubric. Inappropriate reviews can be removed and reassigned by clicking
the [Delete] button.

Section: Creating Material
41

About Communication Tools
A Communication Tools can be used for group learning. There are three types ofCommunication Tools: BBS, Wiki, and Chat. You can create Communication Tools
materials suitable for purpose or theme.
BBS is a platform suitable for posting opinions to discuss a certain theme. Wiki helps tocreate a web page easily. Chat can be used for talking in real time.

Creating Communication Tools material
On the “Material List” screen, click [Create Material] button to display the “Material
creation” screen. Then click either “BBS”, “Wiki” or “Chat” to display the “Option Setting”
screen.

Title
Forum Style[Create Forum] button[Cancel] button

1 Enter material’s name in the "Title" option (required).
OptionCustomizable instyle

Customizable inLink
material

Description

Title

All

✓

Enter the title of the Communication Tools
material that will be displayed on thescreen.

Communication
Tools styleAll

Select from BBS, Wiki, and chat.

You cannot create more than one material with the same title.
You can use HTML tags for text decoration, but you cannot use “&”, "<" and ">"for any purpose other than HTML tags.
Section: Creating Material42

2 Set up other options, if necessary.
OptionCustomizable instyle

Customizable inLink
material

Label

All

✓

Access RestrictionsAll✓

Description, notes
etc.

All

✓

Date & Time
Restrictions

All✓

Group Limitation

All✓

Member LimitationAll✓

IP Address Limit

All✓

Password to startmaterial

All✓

Default view mode

BBS only

Permit to post
message

BBS only

Allow to post as
anonymous user
Anonymous chat
mode

BBS,
Chat

Send email if new
message is posted

BBS only

Treat a posted
message as‘Suspended’Show print button

BBS only
BBS, Wiki

Description
Materials can be grouped by labels anddisplayed together.
Select whether to open the material tousers.
Hidden materials will not appear in theuser's course scores screen.
Displayed when executing the material.
Set the time period users can access thematerial.
The user can start the material from 00
seconds on the start date and time to 59
seconds on the end date and time at thee-class server time. Even if the student
submits on and after the end date andtime, you cannot forcibly close or prohibit
the teaching materials
Set groups that can access the material.
To use this option, group setting must be
done. (For details, please refer to“Assigning course members to group”).
Limit course members who can work on
the material. You can use Wildcard or
CSV file (to specify members in batch).
Specify IP address of the terminal that
can access the material. Use IP-IP,
IP/BIT, or IP/MASK format (full match).
Wild card can be used.
Set a password to restrict the material tobe worked on.
Password must be up to 10 single-bytealphanumeric characters.
Select Thread View or Tree View as
default.
Set up whether to allow posting for eachuser permission.
If anonymous posting is permitted, users
can choose to post anonymously and theposter’s name will be hidden in another
User’s screen.
Once permitted, this setting cannot bechanged.
The new message notification can be sent
to the Author (including TA and SA)
whose e-mail address is registered withthe course.
When enabled, newly posted message
will be suspended and will not be shown
on BBS.
Allow printing of the material.

If you set the "Group Limitation", users who do not belong to the group cannot“Member Limitation “.
The size of CSV file that can be imported with "Member Limitation" is up to 9 KB
(9216 letters) for each line. If there are many users to be restricted, type one
Student ID in each row and do not separate them with comma (,).

Section: Creating Material

access the material. To allow specific users to work on the material, you must set

43

When “Allow to post as anonymous user” is “Yes (Display to poster and author)”of the BBS or Chat option, poster’s name will be shown in the Author’s screen. If
you show students Author’s e-class screen, you should switch to student mode.
3 When setup is complete, click [Create Communication Tools] button and save theoption setting.

About BBS Admin mode
The Author can change the display of articles posted on BBS or download the entire
posted articles and attachments. Start BBS material and click "Admin mode" in BBS
menu to open the “Admin mode” screen. All posted articles will be displayed.

Download Log Archive
Admin modeState

You can sort the articles according to “Author”, “Date”, “Title” or “Attachment File”. You
can also download attachment files.

Downloading BBS all posts and attachment files
If you click “Download Log Archive” link, you can download all articles and attachment
files in a ZIP file.

Hiding BBS posts
You can change display mode to prevent inappropriate postings.
Behavior
All users can view the post, and the poster can edit.
No user can view the post, including the author. It is just as deleted.
The author and the poster can view the post, and poster can edit.

Section: Creating Material

State
Show
HiddenSuspend44

Download chat log
You can download all posts and attachment files from "Download conversation log" by
clicking the [+] button in the chat screen.

About Class Number
A Class Number consists of several materials so that users can work according to theprocedure. Communication Tools materials, Textbook materials and Exercise / Report /Question materials can be flexibly combined.
For example, if you combine Textbook material with Communication Tools material,
students must do group study on the Textbook material which was used in the lessons.
If you combine Textbook material with Exercise / Report / Question material, you can givea lecture using Textbook material, then give a review quiz using Exercise / Report /Question materiall.
If the passing mark is set for the Exercise / Report / Question material which is includedin the Class Number and the Class Number has a fixed order for executing the materials,
students cannot move to the next step until the passing mark is achieved. This helps toexecute the materials according to the study progress.
If you use a bookmark to close the transition page of each material within theClass Number, the usage time of the previously registered material will be
included in the learning history of the material that is resumed from the bookmark.

Section: Creating Material
45

Creating Class Number material
On the Material List screen, click [Create Material] button to open the “Material Creation”
screen. Then, click “Class Number” Link to display the “Class Number Option Setting”
screen.
To create Class Number material, Communication Tools material, Textbook andExercise / Report / Question material (excluding Study Card) must be created
beforehand.

Title[Create Class Number]button[Cancel] button

1 Enter material’s name into the "Title" option (required).
OptionTitle

Description
Enter the title of the Class Number material that will be displayedon the screen.

You cannot create more than one file with the same title.
You can use HTML tags in titles for decoration, but you cannot use “&”, “<” and “>”
for anything other than HTML tags.
2 If necessary, open the menu and set up other options.
OptionLabel
Access Restrictions

Date & Time
Restrictions

Access Limit
Group Limitation
Member Limitation
IP Address Limit
Study Order

Description
Materials can be grouped by labels and displayed together.
Select whether material is open to users.
Set the time period users can access the material.
Users can start the material from 00 seconds of the start date
and time to 59 seconds of the end date and time at the server
time.
Even if the student answers on and after the end date and time,
you cannot forcibly close or prohibit the teaching materials.
Limit the number of times users can access the material.
Limit groups that can access the material. To use this option,group setting must be done. (For details, please refer to“Assigning course members to group”).
Limit course members who can work on the material. You can
use wildcard or CSV file (to specify members in batch).
Specify IP address of the terminal that can access material. Use
IP-IP, IP/BIT, or IP/MASK format (full match).
Wild card can be used.
Specify the order to execute the materials in the Class Number.

Even if the option "Access Restrictions" for the materials added into the Unit are
set to "Hide from the Course Members", users can also execute the added
set to "Open to the Course Members", users can directly execute the materials
itself.
If you set the "Group Limitation", users who do not belong to the group cannot
access the material. To allow specific users to work on the material, you must set“Member Limitation “.

Section: Creating Materialmaterials if the Unit itself is public. Also, if the option for the added materials are

46

The size of CSV file that can be imported with "Member Limitation" is up to 9 KB
(9216 letters) for each line. If there are many users to be restricted, type one
Student ID in each row and do not separate them with comma (,).
3 When setup is complete, click [Create Class Number] button and save the option
setting.

Section: Creating Material
47

Assembling Class Number
After setting up options, click [Create Class Number] button to display the “Construct
Class Number” screen. On this screen, you can select materials from the list to build theClass Number and rearrange them according to the order.

Class Number materials

Communication Tools list

[Add] button

Textbook list

[Up] button[Down] button[Delete] button[Save] button[Clear All] button

Exercise/Report/Question list

1 The list displays materials which are in the course. Choose materials from the list tobuild Class Number material, then click [Add] button.
2 If "Study Order" on the “Option Setting” screen is specified as "Follow the fixed order",click [Up] button and [Down] button to rearrange the order of materials.
3 When assembling is complete, click [Save] button. To delete the material which has
been incorporated, click [Delete] button or [Clear All] button.

Section: Creating Material48

About FAQ / Glossary
You can summarize frequently asked questions and answers, as well as key terms andtheir meanings. You can also edit FAQ / Glossary from the menu by clicking "Other tools"> "FAQ / Glossary".
To use this feature, it is necessary to click "Course Option" in Course Menu >"Course Option" and set "FAQ / Glossary" as "Yes".

[FAQ] button[Glossary] button[Switch to view mode] button[Register] button

Batch registration
sample data
[Update] button[Delete] button

check box to open
/close question

1 Click [FAQ] button or [Glossary] button to change display.
2 Click [Switch to edit mode] button or [Switch to view mode] button to change mode.
3 For FAQs, enter questions and answers in the columns. For glossary, enter terms,
pronunciations, and descriptions in the columns, then click [Register] button.

Creating FAQ from message
Open the message sent by the user and click [Add to FAQ] button. In the FAQ / Glossary,the edit screen will be displayed. You can edit and register.
1 Open the message and click the “Add to FAQ” link.
2 Edit and register the content on the FAQ edit mode screen.

Section: Creating Material
49

About changing Open / Close setting and Deleting
Materials
On the “Material List” screen, you can change Open / Close settings of material or deletematerial by clicking a check box on the left of each material.

Batch Change[Save] button[Close] button

Change the Open / Close setting of materials
To change access or date restriction of a material, put a check for the material and click"Open / Close settings". You can set whether to open or close the material by selectingfrom "Open to the Course Members" or "Hide from the Course Members" in the dropdown
list. In “Date & Time Restrictions”, you can set the date and time to start or end opening
the material. To save the change, click [Save] button.
“Batch Change” provides the batch setting for “Date & Time Restrictions” and “AccessRestrictions” of the multiple materials.

Delete unnecessary materials
Put a check for the material you wish to delete and click "Delete". If there is no problem,
click [Delete] button again on the confirmation screen.

Section: Creating Material
50

About sorting and labeling materials
You can rearrange the display order of materials on the “Material List” screen, or use
labels to organize materials.

[Save Changes] button[Cancel] button[New Label] button[Rename Label] button[Delete Label] button[Sort] button

On the “Material List” screen, you can change, copy, delete or export labels of theselected material by clicking the checkbox on the left of the material. You can also
rearrange materials and add labels by clicking " Reorder/Labeling Materials " on the right.

Reorder materials
Click “Reorder/Labeling Materials" on Material List screen. Drag-and-drop the material
you wish to move. You can also click [Sort] box to sort materials by name or by lastmodified date in ascending or descending order. After completing the operation, click"Save Changes".

Combine materials with labels
Click "New Label" in "Reorder Materials" to display the entry form. Enter the label nameand press [OK] to create the label.
Click “►” on the left of the label to open the content of the label. Move material into thelabel by drag-and-drop. Labels can be sorted by drag-and-drop.
To change or delete label, click label name, and click [Rename label] button or [Delete
Section: Creating Material

label] button.

51

About Exam mode
Exam mode is a feature to display only the specific course material on the student’s
course material screen during the specific period and hide all other course materials andnotes. This feature can restrict the view of the course materials and prevent cheating in
the exam. To use Exam mode, please contact the system administrator.
You can specify which course material students can work on during the exam. Therefore,
when preparing the course materials, you can set the date restriction option regardlessthe exam date and time.

ReloadExecutable materials

Study history

While Exam mode is activated, students open “Exam mode” screen and do not open
“Course Selection” screen. If the course material does not open after the restricted period
is over, please click “Reload” link in the upper-left of the “Exam mode” screen.

Preparing materials for Exam mode
To use Exam mode, materials must be created beforehand.
Only those course members whose “Author” and “Author (TA)” can change thesetting to Exam mode.
Exercise / Report / Question material, as well as Textbook, Communication Tools
and Class Number materials can be added to the examination mode list.
Next, you must set up Access Restrictions and Date & Time Restrictions on the “Option
Setting” screen of each material so that you can incorporate materials into Exam modeand execute it.
OptionAccess Restrictions
Date & Time Restrictions

Set material
Materials to be incorporated into Exam mode must be set as"Open to the Course Members”.
If Date & Time Restrictions is not set, students can execute thematerial regardless the Exam mode period. Therefore Date &Time Restrictions must be set according to the Exam period.

Restrictions is set as "Hide from the Course Members", you must change the setting to"Open to the Course Members" before activating Exam mode, because students cannot
execute material during Exam mode period.

Section: Creating Material

The options of materials incorporated in the Exam mode can be changed. If Access52

Setting Exam mode
Click "Course Option" > "Exam mode setting", and display the “Exam mode setting”
screen.

Exam mode setting
Exam mode term
Comment for Exam mode
Allow message and information
Show Course Selection link
[Save] button[Add] button

List for Exam mode

[Up] button[Down] button[Delete] button[Clear All] button

1 Set "Exam mode term", and enter notes or descriptions in "Comment for Exam mode"
which is displayed on the “Exam mode” screen. You can also choose whether to use
Notices / Messages and whether to display “Course Selection” link.
2 From the course material list, select the course material to be used in Exam modeand click [Add] button and add it to the exam mode list.
3 The course material will be executed according to the order in Exam mode list. Tochange the order, use [Up] button or [Down] button.
4 After making the Exam mode list, click [Save] button. To delete added material, click[Delete] button or [Clear All] button.

Activating Exam mode
your Exam mode setting data will be saved. During the Exam mode period and while theExam mode is active, student’s “Couse Menu” screen is replaced with “Exam mode”
screen.
If Access Restrictions for the examination material is set to "Hide from Course
Members”, change it to "Open to Course Members”.

Section: Creating Material

On the “Setting for ‘Exam mode’” screen, when you turn “Exam mode setting” to “ON”,

53

Managing AttendanceIn e-class, attendance management is streamlined by automatically taking attendance
and recording the data as points. This section explains how to collect attendance dataand check analyzed data.

About Attendance
To check attendance of e-class, you can use “Attendance” feature. “Attendance” menu
contains "Setting / Access Log" and "View / Edit Attendance". Click the menu to open
each “Attendance” screen. To return from each “Attendance” screen to the “Material List”
screen, click the course name link in the upper left of the screen.
First, create an attendance material on the "Setting / Access Log" screen. Then, open
the attendance material to users when taking attendance. Attendance data can be
modified on the “Attendance” screen, even after the attendance is confirmed.

Preparing for taking attendance
To take attendance on e-class, settings must be done before starting every class. First,
click "Attendance" > "Setting / Access Log", and display the “Setting / Access Log”
confirmation screen.

The Total Number ofClass Meetings[Update the Setting] button

attendance contents by default. If necessary, set “The Total Number of Class Meetings”
and click [Update the Setting] button. The number of attendance contents you required
will show on the screen.

Section: Managing Attendance

When you open the "Attendance: Setting / Access Log" screen, there will be 15

54

Taking attendance
You can start the attendance check on the setting / access log confirmation screen. Click"Attendance" > "Setting / Access Log".

[Update AttendanceContents] button
Password
IP Address Restriction[Close to Students] button[Open to Students] button
Consider Attended /Consider Late

1 Set the conditions of “Consider Attended” and “Considered Late” for the relevant
weeks.
Management on
attendance data
Attended

Late
AbsentThe section of terms
From time / date when the
Attendance Material is made open
to users until the specified time.
From the end of "Consider
Attended" period until the specified
time.
From the end of "Consider Late"period until the specified time.

Example (take attendance at
9:00)
Consider Attended for 20
minutes:Record 9:00-9:20 as attended
Consider Late for 40 minutes:
Record 9:20-10:00 as late
Record as Absent after 10:00

If the condition for "Consider attended" is set as unlimited, any condition for"Consider Late" will be disregarded.
2 You can set passwords and IP address restrictions.
Click [Open], then [Update Attendance Materials] to finalize and save the contents.
Change the password at each attendance check and notify the students.
The IP address of the terminal equipment to send attendance data can be
specified in IP-IP, IP/BIT, and IP/MASK form (full match). Wild card can also be
used.

After taking attendance, click [Close to Students], then [Update Attendance Materials]
to finalize and save the content.
Click [Open] or [Update Attendance Materials] button to save the password, IP
address restrictions, and start / end time settings.

Section: Managing Attendance

3 Click [Open to Students] button to allow students to work on the attendance Material.

55

Do not refresh the "Setting / Access log" screen after changing the settings. It may
revert to the state before the change.

Modifying attendance data
Click "Attendance" > "View / Edit Attendance". Then, “Attendance view” screen isdisplayed and you can check or modify the attendance. You can also send messages
such as Short of attendance notice in batch.
The list can be sorted by clicking [User Name] or [Student ID] or [Numeric Part]
button. By specifying Student ID, users displayed on the list can be narrowed
down.

Download Attendance Summary

Point
Modification reason
Comment[Modify status] button[Mail] button

1 Click the user’s attendance points to be modified.
2 Edit “Point and Modification reason” and “Comment”, then click [Modify status] button.
Attendance data is managed by the points. The points will be counted as; fullpoints if attended, one to less than full points if late and zero point if absent.

Downloading attendance data
Click "Download Attendance Summary" link on the attendance-records screen’s upper
left, and display the download screen. Attendance data can be downloaded in CSV ortext file.

Registering attendance data with batch file
You can register or modify the attendance data in batch.
1 In “Load attendance data from CSV file” located in the upper left of the “Attendance
2 Click the "Download Student List" link displayed in the right of the screen, anddownload the sample file.
3 Create attendance data using text editor such as Excel.
Field
username
user_id
point

Description
User name
Student ID
Score for attendance

Section: Managing Attendanceview” screen, select the attendance Material. Then click [Select this week] button.

56

Please enter the field name in CSV file’s first line.
4 Select the week you wish to register or modify, then click [Load CSV file] button toread the created file.
5 Click [Refresh] button and check whether the reading is reflected.

Section: Managing Attendance
57Giving course scores

A student works on the material. Then, e-class automatically scores and analyzes theresult. For file submission or description style questions, teachers can let e-class manage
submission and scores so that they can concentrate on grading. This section explains
the course scores data management including grading and analysis.

About Grades
Not only the answers, but other data can be managed, such as user’s learning progress,
attendance count, grade, and time needed before answering question. In “Grades” menu,
you can view "Student’s Score Reports", “Progress Status Table”, “Grades by
Category Table”, "Analyze / Re-grade Test Results", "Survey Results", "Grade Essay
Assignments" etc.
Each “Grades” screen can be opened by clicking the item in the menu. To return fromthe Grades” screen to the “Course Selection” screen, click "Course Menu" in thenavigation located in the upper left of the screen.
When creating an Exercise / Report / Question material, if “Type” is set as “Selfstudy (display result), students can view their own course grade. If it is set as“examination” (hide result), students cannot view their own course grade. However,if “Allow viewing of Examination Score” option is enabled in the course setting,students can view only the examination scores.

Section: Giving course scores58

Checking Study History
On the material’s Info screen, click “History” tab to check students’ Study History. Everytime Material is worked on, connected IP address and usage time will be recorded alongwith answers, course grade and Study Card data.

Search condition[Delete selected history] button

CSV file download

To delete answers and grade data, click [Delete selected history] button.
Study History lists the latest 300 records.
If you want to edit material that has already been run, you will need to delete thestudy history before editing the material. For more information, you can see the“Creating Exercise / Report / Question material” on 32 pages.
In “Survey (Anonymous Responses)”, even if Study History is deleted, answers
will not be deleted and will be included in the analysis.
When registrations of Study Cards are updated in batch, the data will be recorded
as each user’s study history.
If you delete the Study History, the grade data will be deleted and cannot be
restored. Data from the [Analyze / Re-grade Test Results] menu in the [Grade] tab
We recommend that you download and save it.

Section: Giving course scores59

Checking all assessment’s scores
To display the list to view scores, the average score, the highest and the lowest score of
the group for each test, essay and SCORM material, click “Grades” > “Score Summary
Table” and open the “Score Summary Table” screen.
SCORM materials will show latest score. For detailed results, please refer to[Average Score] button[Highest Score] button[Lowest Score] button[Total Score] button
Narrowing-down search“Checking scores of SCORM material”.

Download All Score Reports[Mail] button

If more than two tests were conducted, you can change the display of the test score list
by [Average Score] button, [Highest Score] button, [Lowest Score] button or [Total Score]button. If the list is too lengthy or you wish to check the test score for a specific period,
you can narrow down the search by using Student ID, full name, material name, datacollection period etc. If the group setting is done in “User Management” > “Group Setting”,
the group can be used for the search.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.
Ungraded file submission or description style question or questions that were only
opened but not answered will be counted as zero point. Therefore, if the material
contains questions for automatic scoring, the score does not include any ungradedanswers. And if the material consists only of file submission and description style

To send a message to all users, all users’ check boxes are checked by default. Click the[Mail} button to display the screen to create a message and send in batch. To send amessage to an individual, click on the student’s name to display the screen to create amessage.

Section: Giving course scoresquestions, "* [0]" is displayed.

60

Checking learning activity of students
To check attendance count and total Login time of a material, click "Grades" > "Progress
Status Table" and open “Progress Status Table” screen.

[Number of Attempts] button[Total Time] button
Narrowing-down search
Download Learning Activity Log[Mail] button

You can change the display of the progress data in “Progress Status Table” by clicking[Number of Attempts] button or [Total Time] button. If the list is too lengthy or you wish tocheck the progress data in a specific period, you can narrow down the search by using
Student ID, full name, material name, data collection period etc. If the group setting isdone in “User Management” > “Group Setting”, the group can be used for the narrowsearch. If the group setting is done “User Management” > “Group Setting”, the group canbe used for the narrow search.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.
To send message to users whose progress are slow, put a check in each user’s checkbox and click [Mail] button. The massage screen is displayed and you can send mail inbatch.

Section: Giving course scores
61

Analyzing scores for every category of questions
When creating an Exercise / Report / Question material, if you set Question “Category"for each question, you can analyze user’s strong or weak category. In the menu, click"Grades" > "Grades by Category Table".

[Refresh] button

Download Question Category
Analysis

You can change the display by using "Score Report Options" buttons. Student ID,
Category Name and Target Period can be used to narrow down the search.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.

Section: Giving course scores62

Checking scores of SCORM material
To check course scores data of a SCORM material which is currently being executed or
already completed, click menu’s "Grades" > "SCORM Activity Reports" and display the“SCORM Activity Reports” screen. On the “SCORM Activity Reports” screen, you cancheck course scores including scores, answer result, the highest and lowest score, as
well as the progress data including learning time and speed.
The items that can be evaluated vary depending on the SCORM standard andsetting.

Download details

SCO
User Name[Show] button[Back to SCORM Select] button

Display Item

1 Choose the SCORM material to display course scores and click [Select] button.
2 Choose SCO (Content for each chapter) and the student, then click the check box of"Display Item". Click [Show] button.
3 Click “Download details" to save course scores.
4 Click [Back to SCORM Select] button to check the course scores of other SCORM
material. Click "Close this window" to close the “SCORM Activity Reports” screen.

Section: Giving course scores
63

Grading essay assignments
File submission or description style questions are graded by the course manager. Click"Records management" > "Grade Essay Assignments" in “Course Menu” and open the“Grade Essay Assignments” screen.
[Back to material list] button
Report grading
Non submitters[Reload] button

Filtering[Open report list view] button[data file export] button[Import scores] button
MessageresultDisplay question anddescription

Answer/Report Name
Corrected file
Grade
Comment
Resubmit Assignment[Save] button[Reset] button

1 Select the material and load the data to be evaluated. Set up search filter if necessary
and click the [Reload] button.
By specifying the filter and sorting of the narrowed search, you can display only
answers to specific questions, the latest answers or ungraded answers, or display
answers with resubmission instructions at the top of the list. The order ofanswer.csv and report files in the 'data file export' is determined according to thesearch conditions.
Wild card and ‘or’ operator can be used as search conditions.
Click “non submitters” tab. Users who can access this material and haven’t
answered will be listed.
submitted and the score will be marked as zero and ungraded. The submission
date and time is when the blank record is generated.
Click pencil icon displayed to the right of the student ID to send messages tostudents.
The submission date is the date and time when the “Submit Report” button or“Save Answer” button is pressed in the report material.

Section: Giving course scores

Click [Generate Blank Record] button, and the report will be considered as64

Clicking the [Save Answer] button for the questions of the file submission styleand the description style will save the answers in progress. This is to prevent thestudent’s answers from being erased due to a bad network, for example. However,even description style’s answers that do not meet the word limit will be saved.
"The Grade Essay Assignments" screen display the number of characters enteredand the number of spaces included.
Answers may arrive late due to network conditions, etc., so the answers that arrive
within 3 minutes from the end of the original date and time limit will be acceptedand saved.
2 The student's answers will be displayed. Download the submitted file and check its
material.
Report files are registered from

[Upload user file] button or "Import scores".

Please refer to " Score the reports in bulk " for details. Files registered via the[Upload user file] button cannot be canceled. You can undo the content by deletingthe “History”
If 'txt', 'pdf', 'jpg', 'jpeg', 'png' file is not correctly displayed or is not printable, click
the link and retry after reopening it in another window.
3 Enter the comments for the answer and the score. Click [Save] button, and scroll tothe next answer.
If you have chosen rubric as the evaluation method, scores are given
automatically.
Decimals are not allowed on the score form.
If you move around the screen without clicking the [Save] button, the scoring
results will not be saved.

Calling for re-submission of report
To call for re-submission, specify the deadline and click [Make this student resubmit]
button. The user will receive instruction to work on the material again. You may give ahint for the correct answer by using "comment" or "Mail" on the grading screen.
The user who is instructed re-submission can work the material again until thedeadline for re-submission even after Date & Time Restrictions or number-oftimes restrictions is expired.
Re-submission requires working on the material again and not only answering
questions. Therefore, if the material includes file submission or description stylequestions, the student must work again all the questions and the scoring must be
The user who needs to re-submit the report will be notified by a message.
Re-submission does not overwrite the previous report and score. The previous
report can be displayed by using the search condition "show all posted report" inthe "target group".

Section: Giving course scores

done again.

65

Users who need to resubmit will be indicated with “Resubmit is assigned” to theright of the submission date and time in the list of grading targets. A “Alreadyresubmitted：Submission Date” will be displayed in the “Resubmission Instructions”
column for users who have completed their resubmission
Re-submission instruction can be canceled.Cancel by unchecking “Assign
resubmission” and pressing the “Save” button. If the resubmission instruction iscancelled, the user is notified with a message.

Section: Giving course scores
66

Score the reports in bulk:
1 Click [data file export] button, then “all the reports” to download the compressed filethat contains submitted report files and course grade data.
Batch grading with rubric is not supported. When you register your scores, thescreen does not appear to reflect them.
If the course manager answers acting as a substitute, please click [Generate All
Blank Records] button or [Generate Blank Record] button to generate a blankrecord, then download course grade data.
Contents of the ZIP
file
Submitted files
Corrected files

answer.csv
answer-sjis.csv
comments.csv
comments-sjis.csv
virus-check.log

Description
File names of the reports submitted for each question are numberedsequentially in the order of the answer list.
Please check the answer.csv "report / answer" and "corrected_file"for the original file name.
Lists for grading.
You can edit CSV files in Excel and use them as batch grading files.
Please check answer-sjis.csv for characters that cannot be
displayed in CSV files encoded with Shift_JIS.
Lists of answers.
You cannot used as batch grading file.
Scan results are added into this ZIP file.
In addition, the scan results for each file are output in theVirusCheck field of answer.csv.

2 Grade the submitted files.
3 Edit answer.csv using text editor such as Excel. You can only edit the following fields.
Fieldreport/answer
corrected_file
pointcomment

Description
If a teacher uploads the report on behalf of a student who has not
submitted the report, enter the file name.
Enter the file name of a report which has been corrected.
Enter the score.
Enter the comment.

For the course manager to upload the answers on behalf of a student, click the[Generate blank record in bulk] button or [Generate blank record] button to
generate a blank record before downloading the score data.
You can change the name of answer.csv file. Do not use “.” as initial. The file must
be on the top of the list when sorted by name.
The name of files importing in batch must be in half-width alphanumeric character.
If CSV field contains any escape character "¥", the file may not be imported
correctly to e-class.
If uploading report file name is the same as existing file name, the file cannot
replace the existing file.

format. Specify the compressed file in "Load results" and click [Load] button.

Section: Giving course scores

4 Compress answer-sjis.csv and files of the “report/answer” and “corrected_file” in ZIP

67

Finding similar essays“Similar Essay Detection” feature can detect plagiarism by searching out any reportwhich was made by copying a part or whole of another report. Additionally, by setting up
the standard text, this feature can be used to compare a report with the model answer orreference material to see the similarity.
Click "Grades" > "Similar Essay Detection" in “Course Menu” to display the “Similar
Essay Detection” screen. If it is not displayed in the menu, please contact the systemadministrator.
The comparison targets include files in TXT, DOCX or PDF format submitted for
Exercise / Report / Question material excluding linked materials and descriptionstyle questions.

Reload[Delete] button[Show result] button
Submitted reports
Upload new data

Target material
Comparative style
Min number of characters
Max number of characters[Start job] button

1 Choose the target essay from "Target material”. Then, specify "Question No." fordetecting plagiarism.
If the target is not the answer submitted for Exercise / Report / Question material,
you can detect plagiarism by selecting "Upload new data" and registering a CSV
file like the sample file.
2 To detect any essay copied from other student’s essay, set "Comparing method" as"Compare the target essay with another essay". To detect the similarity with referencematerial or compare with the model answer, set “Compare the target essay with themodel text”.
3 To exclude from detection, target any essay that have either fewer or more charactersthan the restricted range, set "Min number of characters" or "Max number ofcharacters".
When the detection target has less than 100 characters, significant result may

4 Click [Start job] button, then it will be added to the job list. When process is complete,
click [Show result] button. Thirty essays that have the highest scores (rate of similarparts) will be displayed.

Section: Giving course scores

not be obtained.

68

If there are many jobs being processed, processing may take a long time. In thatcase, choose the job being processed and click [Delete] button to reduce thenumber of jobs.

Score
Show similarity

5 Click "Show similarity". Similar parts will be highlighted in blue.

The feature “Similar Essay Detection” algorism and scoring
The feature “Similar Essay Detection” compresses data in two documents until they arealmost alike, then computers their similarity from the degree of compression. Due to thisreason, it will not distinguish between plagiarism and citations. For example, if the themeof a report assignment refers to a single reference source, it is difficult to avoid plagiarism
since the same citation may be repeatedly used. As a result, higher scores may becomputed.
Score
70 40 - 69
- 39

Color
OrangeGreenBlue

Meaning
Suspicious of plagiarism.
Same quotations may be used.
There is no plagiarism.

Section: Giving course scores69

Checking detailed course scores for every question
To analyze scoring rate, answer time and answer status for each question of self- learningmaterial, click "Grades" > "Analyze / Re-grade Test Results" and open the “Analyze / Regrade Test Results” screen.
Assessment Name
Target Period
Set score
Target Course
User ID pattern[Display Results] button[Display users who havenot answered] button

Question[Download] button[Re-grade] button[Show] button
Answer time for every question[Check] button
GradesUser’s answer
and correct answer

1 Select "Assessment name", then specify the search condition such as "Target Period"and "Set Score", next click [Display results] button.
Wild card and ‘or’ operator can be used as search condition.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.
Click [Display users who have not answered] button. Users who can access thismaterial and haven’t answered will be listed.
Click [Generate Blank Record] button. Then user’s answer will be considered assubmitted and the score will be marked as zero.
The answer date is the date and time when the “Finish” button is pressed in thetest material.
2 Click [Check] button of each question. Then, the question sentence, options anddetailed answer will be displayed.
The percentage of correct answers for each question is the percentage of
respondents who answered the question correctly out of all the respondents whomatched the search condition. In the case of random questions or conditional
branching, the percentage of correct answers and the percentage of scores will
If the PDF file is not displayed correctly or not printable by using [Print] button,
click the link and retry after reopening it in another window.
3 Click [Display Results] button of each answer to display the user who answered.
Using [Mail] button, you can send message to a student for personal instruction.

Section: Giving course scoresbe calculated based on the questions answered.

70

When changing “Allotted points” of completed materials, the change will not be
automatically reflected on scores already given. To recalculate scores (except Filesubmission and Description questions), click [Re-grade] button. When thequestion is file submission or description style, re-grade answers in "Grade Essay
Assignments" screen.

Download details：
Click [Download] button to download the following files. Other than "Download teachingmaterial files", we have prepared CSV or text file format, so please select either one.
① Contents files(contents.zip)
You can import the content (question content) of the teaching material to another course.
The compressed folder (contents.zip) contains the teaching material content (question
content) in CSV and text file format. You can download files in the format that can bebatch uploaded to Exercise/Report/Question material.
ZIP File Contents

Description

question.csv
question-utf8.txt

This is the list of questions of Exercise/Report/Question.
You can batch upload them to Exercise/Report/Question material. Pleasecheck question-utf8.txt for characters that cannot be displayed inquestion.csv.

②Download details(answer.csv or answer-sjis.csv)
Used when you want to check the answer data of the respondents. You can download
the following; “ ③ list of respondents”, “ ④ aggregate results by question”, “ ⑤ list ofanswers”, “⑥list of time required to answer”, “⑦response data by user”.
③List off respondents(answer.csv or users-utf8.txt))
Used when you want to check the score list of the users who answered the test.
In the list of respondents, you can check "material list", "username", "student ID", "testedat", "time required to answer", "score", "rate" and "deviation" of each respondent.
④Aggregate results by question(summary.csv or summary-utf8.txt)
Used when you want to check the analysis results such as number of users, number ofrecords and percentage of correct answers. In the analysis results, you can check"number of users", "number of records" as well as "average score", "Max score", "Minscore", "Median" and "SD".
⑤List of answers(answer-list.csv or answer-list-utf8.txt)
list", "user name", "student ID", "tested at" and "content of the answer for each question".
⑥List of time required to answer based on users(answer-time.csv or answer-list-utf8.txt)
Used when you want to check the time taken by the user to answer (unit: second). You
can check “material list”, “user name”, “student ID”, “tested at” and “time (seconds) taken
to answer each question”.

Section: Giving course scores

Used when you want to check the content of each user’s answer. You can check "material

71

⑦Response date by user(answer-details.csv or answer-details-utf8.t.xt)
Used when you want to check the answer content and the score of each student. You
can check the answer content of each student as shown in the figure below. This datacontains the EXAMPLE data for the number of questions as samples before the student
information.
If a time limit is set, answers that are submitted after the time limit may bedisplayed 180 seconds after the time limit due to system processing.

Managing the course scores of the test carried out except e-class
You can manage the course score of written examinations or essay assignments byimporting them into e-class. On the “Material Creation” screen, click [Import external datafile] button.

Label
Material name
Perfect score

CSV file[Load] button[Cancel] button

1 Download the sample file, and enter course scores using text editor such as Excel.
Field
user_id
score

Name
Student ID
Point

Please enter the field name in CSV file’s first line.
If any value with a decimal point is entered in “score”, below the decimal point isomitted and the value is saved as an integer.
2 Enter the importing material name and its perfect score. Specify the created CSV fileand click [Load] button.

Section: Giving course scores72

Checking detailed scores for each user
To view scores and point allocation of each test and self-learning material, course gradesuch as scoring rate and description for each question with respect to any individual user,
click “Grades” > “Student’s Score Reports” and open the user’s result display screen.

Assessment name
Target group
User name/ID[Result Table] button

QuestionShow bar graph
Score
Average, maximum, andminimum score
Allotted points
Correct answer rate
AnswerDetailThe result for each question[Check] button

1 Specify "Exercise / Report / Question name" and "Student ID" or "User Name" assearch condition to narrow down the user search.
Wild card and ‘or’ operator can be used as search conditions.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.
If the PDF file is not displayed correctly or not printable by using [Print] button,
click the link and retry after reopening it in another window.

Section: Giving course scores73

2 Click [Show] button in the result list’s details. You can check course scores, including
test score, allotted points, average score, highest and lowest score, and correct
answer rate.

Close this window

Number of people

Target user’s score

Score range

3 Click "Show a bar graph" and check score distribution. In the score graph, verticalaxis shows number of students and horizontal axis shows score range. Target users
are distributed on the blue bar graph. To close the score graph, click "Close thiswindow".
4 The correct answers are marked as "Correct" and incorrect answers are marked as"Incorrect". Click [Check] button to check the correct answer and description for eachquestion. If the description is hard to read, click "Enlarge description frame".

Checking survey results
Click “” menu of the survey material in the Material List, then click “Material

information”. Click “Survey Results” tab to display the charts.
If there is more than one answer;⚫

When “Revise answers” option is “enabled”: The last answer is counted.

⚫

When “Revise answers” option is “disabled”: All the answers are counted.

[Detail] button
Bar chart
Pie chart

button, then the more detailed Survey Results screen will be displayed.

Section: Giving course scores

You can switch chart style and use browser’s print feature to print this page. Click [Detail]74

Checking derailed survey results
To check Survey results, click "Grades" > "Survey Results" to display the “Survey Results”
screen.
Survey Name
Target Period
Target Course
User ID pattern

Question[Display Results] button[Display users who have notanswered] button[Download] button[Show] button[Check] button

AnswerSpecify search condition and click [Display Results] button. Then, analyzed result is
displayed in a graph. Click [Check] button of each question and display the question
sentence and the answer.
You can use the ID manager to search for a specific student. Enter search
conditions in the ID manager screen and the query will be automatically generated.
Then, click [Paste] button.
Click [Display users who have not answered] button. Users who can access thismaterial and haven’t answered will be listed.
Click [Generate Blank Record] button. Then it will be considered as submitted andmarked as “unanswered”.
If the PDF file is not displayed correctly or not printable by using [Print] button,
click the link and retry after reopening it in another window.
To use another application to analyze the results, download a CSV file from "Download
details" link. The following information will be loaded in the CSV file.
In Survey (anonymous), “anonymous” users are not differentiated. Only the reply,
the reply date (without the reply time) and the number of replies will be recorded.


Survey material information: It displays the structure of questions. This table
has the same fields as the CSV file created by“Exercise / Report / Question
Batch Entry”.



Reply list: The list shows the date when users replied the Survey material.

Survey Results: Displays the number of respondents for each option of theAnswer list of each user: The list shows the replies made by each user. The
user’s reply to each question is displayed in each cell under the field"<Question1/Question2/Question3/...>".

Section: Giving course scoresquestion.

75

Answer time (in seconds) list of each user: The time taken by the user foranswering each question is displayed in each cell under the field"<Question1/Question2/Question3/...>".



Number of reply list: It displays the number of replies made by the user.

Downloadable files on the survey results page
Downloadable files on the survey results page Other than "Download teaching material
files", we have prepared CSV or text file format, so please select either one.
①

Content files (contents.zip)

To import teaching material (question content) to another course. The compressed folder(contents.zip) contains the teaching material (question content) in CSV and text fileformat.
②

Download details (answer.csv or answer-utf8.txt)

To check the data entered by the user. The details of the entered data include thefollowing “list of respondents”, “number of responses by option”, “list of answers”, “list oftime required to answer based on users”, “response data by user”.
③

list of respondents (users, csv or users-utf8.txt)

To check the list of answers of the user who responded the survey. You can check theinformation of each respondent, including "material list", "username", "student ID",
"tested at" and "time required to answer".
④ Number of responses by option (summary.csv or summary-utf8.tt)
To check how many times each option was chosen. You can check how many times each
option was chosen, including the table format.
⑤ list of answers (answer-list.csv or answer-list-utf8.txt)
To check the answer content of each student. You can check "material list", "username","student ID", "tested at" and "time required to answer".
⑥

list of time required to answer based on users(answer-times.csv or answer-timesutf8.txt)

To check the time (unit: second) spent by the user to answer. You can check "material
list", "username", "student ID", "tested at" and "time required to answer".
Section: Giving course scores⑦ Response data by user (answer-details.csv or answer-details-utf8.txt)
To check the question-and-answer content of each user. You can check the answer
content of the user as in the figure below. This data contains EXAMPLE data as samples
before student information. Also, the csv contains points and scores, but since it is asurvey, the scores are not displayed.

76

Managing learning record

The feature “Study Card” helps you to manage the student’s performance on previous
studies, comments, and personal information. In addition to the student’s profile such as
user name and student number, you may freely include other matters in Study Card.
Therefore, Study Card can be created and managed according to the needs in lesson
and Communication Tools as well as career and employment support.

About Study Card
Click “Other tools” > “Study Cards” to display the “Card List” screen. If the Study Card
has been already created, select it by name.

Study Card Name
Search condition
Counter Setting[Download csv data file] button[Export all user’s data as HTMLdata] button[Show list] button

Study Card can display the following profile information;
Section: Managing learning record77Student ID

Student NameFurigana (Pronunciation)

Photograph



Sex



NationalityAdmitted Year



Grade



University Name

FacultyDepartment

Class Name

List No.

Score ListProgress Status Table

You can also create options or comment fields and upload files. Each choice in the
dropdown and rubric style is assigned a score, and the total score of the choices is tallied
in the counter.

Creating Study Card
To create a Study Card, click “Study Card” on the “Material Creation” screen.

Password[Save] button

ProfileSection: Managing learning record

Create New

78

1 Enter the name of the Study Card in "Title" on the “Option Setting” screen.
When you create a Study Card, set Access Restrictions always as "Hide from the
Course Members". Unlike other type of material such as self-learning material,
Study Card can be viewed by the user even when its Access Restrictions is set as"Hide from the Course Members”. To restrict the user’s access to Study Card, forinstance, when writing a draft, you can either set the display period using “Date &Time Restrictions” or go to the “Create Study Card” screen and choose the item
which you do not wish to display, then remove a check from the user view
permission. (See Step 5).
2 Click [Create Exercise / Report / Question - Standard Mode] button, and display the“Create Data Entry” screen.
3 Setting “Password” for Study Card allows authorized users to edit the common dataof “Text Entry (Append Only)”.
4 In “Profile”, create the items of common data. Select items from the pull-down list in“Item Name”. Enter simple descriptions of the newly created items and choose theirformat.
Form
Dropdown
Input word / numericalvalue
Text Entry (Append Only)
Text Entry (Editable)
File
RubricDescription
Up to 24 options can be created.
When entering the options in “Options”, separate them bycommas.
Suitable for short character strings that can be entered in asingle line.
Users cannot edit previous posts.
Long text can be entered. Text can be edited.
One file can be uploaded for each item.
Evaluation using rubric can be done.

When “Data Attribute” is not “Personal”, and the item name of “Text Entry (Append
Only)” is either "counsel" or "communication", the update information is
automatically sent to the course manger and the student in their registered email
address. For setting e-mail address, please refer to “Changing accountinformation” To use this feature, e-mail feature must be enabled by the systemadministrator.
5 Set up data attributes and display / edit permission for each item.
Data attribute
CommonPersonal

After editing, please click [Save] button. To delete an item, select “No Item (Delete)”in the pull-down list.
When display permission is removed, the edit permission of the item is also
removed automatically.
Data is saved for each data attribute, so if you change the attribute of the edited
study card, the data will not be displayed.

Section: Managing learning record

CourseDescription
Data is shared within e-class.
If Study Card is linked to another courses, data will be inherited.
Data is shared among course members.
No data inheritance from Study Card to linked courses.
Data can be viewed and edited only by the user who entered it.
No data inheritance from Study Card to linked courses.

79

Registering data into Study Card
On the “Study Card Selection” screen, choose “Study Card Name”. User’s profile,comments, course scores etc. will be displayed as shown in the figure below. Edit theitems as necessary and click [Save] button. Then the data will be saved in the Study
Card.

[Back to Study Card table]
buttonStudy Card Name

Course data
Personal data

[Save] button

Any item marked as “Personal data” can be viewed or edited only by the user who
entered the data.
If you use platform-dependent characters including pictogram, single-bytekatakana or language other than Japanese and English, characters may turngarbled.
With certain Android and iOS 5-, you cannot upload files due to the system. With
iOS 6+ only image you can upload only image files. With iOS 9+ you can upload
various files from iCloud Drive, DropBox, Google Drive and OneDrive etc.

Section: Managing learning record
80Registering data with batch file
If the course manager authorizes editing of certain data, such data can be registered inbatch by using the data file for update. In the menu, click "Other tools" > "Update Study
Card data".

Study Card Name
Search condition
Counter Setting[Show list] button[Update] button

1 Choose the Study Card to edit.
2 Specify the search condition and display the target user.
3 Download the data file for update and edit it by text editor such as Excel.
Please save with CSV format.
If CSV field contains any escape character "¥", the file may not be imported
correctly to e-class.
If you import a file-to-file format data or rubric format data, specify the file name in
CSV file and compress it with this CSV file before importing.
Use single-byte alphanumeric characters for the name of the file or the folder tobe imported in batch.
Since it is recorded as the user's Study History in the batch update, the Study
Card data can be deleted by deleting the Study History.
4 Specify the edited data file for update and click [Update] button.
Section: Managing learning record

5 If there is no error message or other problem, click [Back to Study Card table] button.

81

Saving and Moving material dataIn e-class, you can easily back up courses and materials or create copies of them. You
can also link materials with another course to refer the course score data from anothercourse. This will save the work of moving materials to another course or creating
materials to share with another course manager. This section explains how to back up
courses and materials created by the course manager and how to create link materials.

About Copy, Link, Export, and Import
You can copy materials which you created, or link materials that were created in anothercourse to your course as read-only materials. You can also use export feature to
download materials. After files were exported, they can be restored by importing.

Deselect
Open / Close settings
Copy
ExportExport to Another Course
Copy to Another Course
DeleteCopying, exporting, and linking materials to another course can be done on the “Material
List” screen. Importing and linking materials from another course can be done on the“Material Creation” screen
Section: Saving and Moving material data82

Copying materials
A material created in a course can be copied as an actual file. Even if the copy of material
or its option is modified, the original material will not be affected.
Link material cannot be copied.
Study history is not copied with material.
Copied Communication Tools material does not contain posts of users.
On the “Material List” screen, select the checkbox of the material you wish to copy andclick "Copy". Then, a copy will be created in the course. To copy the material to anothercourse, click “Copy to Another Course”.

Linking materials between courses
Unlike copied materials, linked materials refer to the link source and the course scores
data of the linked course will be integrated in the link source. Therefore, by using linked
materials you can unify the management of materials and course scores data.

Restrictions of linked materials
Linked material has the following restrictions;

Only one link can be created in one course from one link source.

Linked materials cannot be integrated in Class Number material.

Material of linked materials such as questions or pages cannot be edited.



The option settings of the link source will be inherited. However, if option
settings are allowed to change in the linked material, the new settings will beapplied in the linked material only.



To delete the study history, it is necessary to delete it in the link source course.



Before deleting a link source, you must delete its linked material.



Similar Essay Detection feature cannot be used for linked material.

Click [Link from another course] button on the “Material Creation” screen. Select thesource course and material and click [Create Link] button.

Linking materials to other courses
On the “Material List” screen, select the checkbox of the material you wish to link andclick "Link to another course". Select the target course and click [Link to another course]
button.

Section: Saving and Moving material data

Linking materials from another course

83Exporting and importing materials
Select material’s checkbox from the “Material List” screen and click “Export”. Once
preparation for export is ready, download will begin.
To restore materials, click [Import] button on the “Material Creation” screen. Read theexported file and enter the material’s title.
If any material of the same name exists in the destination course, a warning will
be displayed. Delete the material of the same name from the target course, orchange the name of the material before importing.
Exported material does not contain its Study history.
Imported Communication Tools material does not contain posts of users.

About Copy Material Data
All materials created in a course can be copied to another course. Click "Copy Material
Data" on the “Material List” screen and display the “Copy Material Data” screen.
You cannot copy the material if any material of the same name exists in the target
course. Delete the material of the same name from the target course, or change
the title of the material.
Study history is not copied with material.

Search target course

Search source course[Copy All Material]
buttoncourse".
2 Click [Copy All Material] button.

Section: Saving and Moving material data

1 Specify search condition and choose "Search source course" and "Search target

84

Backup and Restore course
The course manager must be responsible for periodical backup of course materials andcourse scores data. Back up can help restore the data even if the data on e-class is lost
due to some trouble.

[Load] button[Create Backup Data] button

Select "Course Option" > "Backup / Restore" and click [Create Backup Data] button.
Creating backup data may take some time.
To restore the data, specify the data by using backup and click [Load] button. You canalso select materials to restore.
You cannot restore a material if any material of the same name or ID exists in thetarget course. Delete the material of the same name from the target course.
The maximum size of the backup file that can be restored is 10 GB. Please checkdisk space on your PC before downloading a backup file.

Section: Saving and Moving material data85

Monitoring of use’s activity

The course manager can check access status and log. This section explains how tomonitor the course usage.

About log data in course
The usage log data can be viewed in "User Management" and "Course Option".
“Login Status” shows which users are currently logged in the e-class. “Members List /Access Log” shows login count and total login time of each course member. “Usage
Status” can be used to check data such as usage time of each type of course material
or frequency of submitting reports.

Deleting old session data
If a user did not logout from e-class through normal procedure, for instance, due tobrowser crash, the Student ID may remain for a while. About 90 minutes later, the session
will be disconnected and the user will be automatically deleted from the list, the course
manager can manually delete the data of abnormally ended session. In the menu, click"User Management" > "Login Status".

The “Login Status” screen displays Student ID, user name and Login time of those whoare currently logged in e-class. Click [Delete Old Session Data] button and delete oldsession data.

Section: Monitoring of use s activity[Update] button[Delete Old Session Data] button’

86Downloading access log
Click "User Management" > "Access Log", then user's login time and total login time will
be displayed on the “Access Log” screen.
The displayed total time does not include the usage time if the session was ended
abnormally.

[Show all logs] button[Delete all logs] button

Search conditions

Download with csv file
Details

1 Specify the Student ID and click [Search] button. Wild card and ‘or’ operator can beused.
2 Click “Details” link, then the user’s IP address of the terminal, usage time, login andlogout time will be displayed.
3 Click "Download with CSV file" or "Download access log" in the upper left of the list
and save the login a local file.

database.

Section: Monitoring of use s activity

Click [Delete all logs] button, then the selected user's access log will be deleted from the’87Checking Usage Status
Click "Course Option" > "Usage Status" and display the "Usage Status" screen.

Period[Show] button
Download results

Specify the analysis period and click [Show] button. You can view the analysis result
including the following information;
Category
Member users

Course Usage
Access count graph
Report submission
count graph
Daily usage report

Description
Total Login count, total time, and number of messages of theregistered user at the time of analysis.
Total number of materials, access count and total time of each typeof material.
Access count and total time of materials linked from this course toanother course.
A graph showing user login count during each time period.
A chart showing report upload count during each time period foreach Exercise / Report / Question material.
Total Login time, number of messages and number of reports
submitted on each day.

Section: Monitoring of use s activity

To download the analyzed result, click "Download results" and save.

’88Task Viewer
You can see at a glance the status of tests, reports, and surveys for all courses you havetaken, as well as the scores you have obtained.
Scores will only be displayed for materials that are set to make their grades public.

The display year can be changed.
You can download the list from “Download CSV”.
Click on the course name to move the list of teaching materials screen.
You can sort by clicking on the item name.

Section: Monitoring of use s activity’

89

(c) 2012 DATA PACIFIC (JAPAN) LTD.
Reproducing or copying this document in whole or in part without prior permission isprohibited
The product names and corporate names used in this document are trademarks orregistered trademarks of respective corporate.
The mutual evaluation feature "peer review feature" was developed in cooperation withProfessor Kikuo TANAKA of Graduate School of Law and Politics, Osaka University.
Improvement of the whole system, including revision of terms used in the system andcorrespondence to SCORM1.2, LOM was guided by The Center for Developing e-Learningof The University of Electro-Communications.
e-class portal site with message, timetable display and other features was launched incooperation with Information Media Center and FD / ICT Education Promotion Room ofKanazawa University.
The data storage and yearly management method enabling students to look back theirstudy history was guided by Tokyo Gakugei University.
To support SCORM 2004, we modified and used ELECOA Player (http://elecoa.ouj.ac.jp)
which is a product of the joint research by Open University of Japan and Faculty ofInformation and Computer Science of Chiba Institute of Technology.
For the algorithm for detecting similar reports, we referred to Paul Vitanyi (2006) "similarity
measuring method based on degree of compaction" mathematical science, November
2006 No.521.
The feature to support the use of tablets was developed in cooperation with Otemon Gakuin

e-class screens may differ from the actual product because e-class is under development.

Section: Monitoring of use s activity

University.

’90