Application Deadline

Application Form Early Bird July 31, 2024
Final

◆ Date：February 4(Tue)-7(Fri), 2025

September 30, 2024

◆ Venue：Tokyo Big Sight – East 1-8 Hall (Planned)

Country

For Secretariat Use Only

I hereby conﬁrm Exhibiting conditions below. *Unless you apply for corner booth, we cannot provide a corner booth for an exhibitor with 1 or 2 booths.
※The Organizer shall determine, at the Organizerʼs sole discretion, the booth layout taking into account the previous results, the number of booths, Exhibit, whether a demonstration
to be held nor not, and the order in which application is received. Organizer does not accept application unless the required information is ﬁlled properly. Please send thecompleted Application Form by mail or in PDF format on e-mail.

1 PARTICIPATION FEEBooth size

MUST

Booth Fee

Final

Options

MUST

Address[*PO BOX is not accepted] State, City

□Mr. □Ms.

Name

Country Code+-

JPY 390,000

JPY 39,000

JPY 429,000

×()booth(s) = JPY

JPY 522,000

JPY 52,200

JPY 574,200

×()booth(s) = JPY

Standard booth (Space only)

JPY 470,000

JPY 47,000

JPY 517,000

×()booth(s) = JPY

2 INVOICING ADDRESS

1Booth with Packaged

JPY 602,000

JPY 60,200)booth(s) = JPY

Corporate/Organization Name

4,000 JPY

400

×(
× 1

= JPY

JPY 330,000

× 1

= JPY

JPY 825,000

× 1

= JPY

JPY 770,000

× 1

= JPY

JPY 660,000

× 1

= JPY

JPY 880,000

× 1

= JPY

JPY

88,000

×

= JPY

Phone

JPY

99,000×= JPY

E-mailJPY 110,000

×

= JPY

JPY 550,000

×

= JPY

JPY 330,000

×

= JPY

JPY 330,000

×

= JPY

JPY 495,000

×

= JPY

JPY 715,000

×

= JPY

JPY 990,000

×

= JPY

JPY 660,000

×

= JPY

JPY 1,100,000

×

= JPY

JPY 726,000

×

= JPY

JPY 165,000

×

= JPY

JPY

99,000

×

= JPY

JPY

99,000

×

= JPY

JPY

55,000×= JPY

JPY 253,000

×

= JPY

JPY 825,000

×

= JPY

JPY 220,000

×

= JPY

JPY

× 1

= JPY 4,400

For Secretariat Use Only
担当②

事務局記入欄担当③

FAX□Mr. □Ms.

Name

Zip Code

Department

Position
Country Code
+
-

ext.

MobileCountry Code
+
-

FAX

Country Code+-

Website3 SELECT PRIMARY CONTACT□ 1 APPLICANT*Primary Contact is responsible for sharing information with counterpart & their exhibitors, as wellas organizing & managing. Secretariat will only contact the primary contact person.

□ 2 INVOICING ADDRESS

4 PLEASE LIST THE PRODUCTS THAT YOU WILL EXHIBIT

5 NEEDS OF FACILITIES / DEMONSTRATION
Please□ the applicable box.

Water Supply & Drainage

Food/Beverage Sampling

□ Yes
□
Yes
(
□ Yes
□ Yes

□ No
□ No
)kcal/h□ No□ No

N.B. ● This is a preliminary check of exhibitors' usage of facilities
and utilities, and will NOT act as an application form forany services or equipment.
● You will be required to fill out and submit additional
documents if you are in need of electricity, water supply,gas, and/or wish to use cooking oil. These documents will
be sent to you after receipt of the application form.
● Above-mentioned equipment (water supply and gas) will beat the exhibitor's expense.

6 REMARKS *Please write down your requests here.

7 YOUR COMMITMENT□ I hereby acknowledged "Exhibition Rules & Regulations" and request to be registered as an Exhibitor at HCJ 2025:
SIGNATURE:

備

To be sent to the address below

Countryor Province

Usage of cooking oil

請求書発行日Country Code+-Same as 1 APPLICANT

Address[*PO BOX is not accepted] State, City

Gas Supply

Industry ×
Please choose from Hospitality Design Tokyo Please choose from□ 1. Kitchen Equipment for Catering & Food Service Service
Technology
6. -9.
10. -12.
2. Foods & Drinks for Professional-use and6. Hotel systems/management tools/
10. Interior / Exterior /□ Local Products in Japan□ Guest Room Facilities & Amenities□ store management
and Renovation for□ 3. Cafe, Bakery, Dessert□ 7. Marketing/customer attraction support □ 11. Design
Hotels, Ryokans, Restaurants□ 4. Tableware□ 8. Service robots/business process automation □ 12. Outdoor Equipment& Home-meal
Replacement Related and□ 5. Catering□ 13. Ecological and Energy-Saving Measures□ 9. HR solution /recruitment
Package Containers Design□ 14. Sanitation, Cleanliness□ 15. JAPAN Sauna & Spa EXPOCountry Code+-

WebsiteJPY 662,200

2 EXHIBIT ZONE [SELECT 1 ONLY]

Mobileext.

E-mailJPY 132,000

4,400

Zip Code

Department

Position

1Booth with Packaged

JPY

Countryor ProvinceStandard booth (Space only)

Total

担当①

*This name will be shown on floor map and homepage.etc*Co. / LTD. / Inc., etc are unnecessary.

Exhibit Company Name

Unit Price with Tax ③

Fee⑤（③×④）

Individual

Corporate/Organization Name

Tax②

Overseas Exhibitor Processing Fee

Unit ④

Pavilion Organizer / Agency

Unit Price ①

A-1 Two-side-open Corner Booth (1-2 booth Exhibitor Only) JPY 120,000 JPY 12,000□
A-2 Three-side-open Peninsula Booth (4 – booth Exhibitor Only) JPY 300,000 JPY 30,000□
JPY 750,000 JPY 75,000
B-1 2nd cover (4-color)□
JPY 700,000 JPY 70,000
B-2 Facing 2nd cover (4-color)□
JPY 600,000 JPY 60,000
Floor Map
B-3 3rd cover (4-color)□
Advertisement □JPY 800,000 JPY 80,000
B-4 4th cover (4-color)
80,000 JPY 8,000
B-5 Product Introduction (photo + introduction) JPY□
90,000 JPY 9,000
B-6 Booth Guidepath Advertisement JPY□
C-1 Billboard(Guiding Sign)
JPY 100,000 JPY 10,000□
C-2 Billboard(Escalator Floor Sheet) JPY 500,000 JPY 50,000□
C-3 Billboard(Hall Entrance Post Wrap) JPY 300,000 JPY 30,000□
C-4 Billboard (Registration Counter Monitor Ad) JPY 300,000 JPY 30,000
Advertisements in □the venue
C-5 Hall Hanging Banner (1-sided) JPY 450,000 JPY 45,000□
C-6 Hall Hanging Banner(2-sided) JPY 650,000 JPY 65,000□
C-7 Hall Hanging Banner(3-sided) JPY 900,000 JPY 90,000□
C-8 Hall Entrance Hanging Banner JPY 600,000 JPY 60,000□□D Website Banner Advertisement (Extra Large) JPY 1,000,000 JPY 100,000□E Website Banner Advertisement (Large)
JPY 660,000 JPY 66,000□F Website Banner Advertisement (Medium)JPY 150,000 JPY 15,000□G E-mail Advertisement Service
JPY 90,000 JPY 9,000□H Facebook Advertisement
JPY 90,000 JPY 9,000□I Stock Room 2.0 sq. m. (with door & lock)
JPY 50,000 JPY 5,000
J-1 Premium Plan: For exhibitor JPY 230,000 JPY 23,000□
Exhibitor
SeminarJ-2 Premium Plan: For non-exhibitor JPY 750,000 JPY 75,000□□K Seminar Sponsorship Advertisement
JPY 200,000 JPY 20,000

Others1 APPLICANT MUST

Phone

2.97m(W) × 2.97m(D) × 2.7m(H)

Early bird

3 EXHIBITOR INFORMATION考DATE :

Submit to: HCJ Secretariat (hcj@jma.or.jp) by E-mail (PDF)
Japan Management Association

3-1-22, Shiba-koen, Minato-ku, Tokyo, 105-8522, Japan.

Tel: +81-3-3434-1377 weekday 9:00-17:00 (JST) Email: hcj@jma.or.jp

Exhibition Rules & Regulations
1. Qualiﬁcations
1) The Exhibitor shall, at all times, faithfully adhere to all
regulations set forth in the Exhibitor Manual as well as
the Organizers instruction.
2) The Organizer reserves the right to determine whether
the Exhibitor meets the object or purpose of Exhibition
or not, and may reject or nullify the Exhibitors
application if the Organizer determines that the
Exhibitor does not meet the object or purpose. The
criteria or reason for the rejection or nulliﬁcation will not
be disclosed. In such case, the Organizer shall not be
responsible for any expenses that the Exhibitor orapplicant has spent by then or any other matters. The
following cases shall also be the grounds for the rejection
or nulliﬁcation:(1) If there is incomplete or false statement in theapplication document;(2) If the intention or content of the Exhibit or participation does not meet the object or purpose of the
Exhibition;(3) If the Exhibitorʼs participation or Exhibit actuallyconﬂicts with the third party and it is determinedthat such conﬂict may have a risk of negative
impact on the operation of the Exhibition;(4) If the Exhibitorʼs participation or Exhibit hasreceived a complaint, etc. from a visitor, otherexhibitor, or any third party in the past, and is
expected to receive a complaint, etc.;(5) If it is determined that the Exhibitor has violated
these Exhibition Rules and Regulations;(6) Other cases where it is determined that the
Exhibitorʻs participation or Exhibit in the Exhibition
is inappropriate.
3) The Exhibitor will be deemed to agree to all of thedescriptions above. If you do not agree these, pleaserefrain from applying.
2. Exhibits
1) All Exhibits are required to meet the object and purposeof the Exhibition and to have obtained prior approval of
the Organizer.
2) Exhibit that falls under the following items shall be
prohibited:(1) Import/export prohibited Items, sale prohibited
items, narcotic drugs, or other items prohibited bylaw;(2) Flammable, explosive, or radioactive items;(3) Items infringing or likely to infringe on industrial
property rights or other intangible property rights;(4) Items using an open ﬂame (except for the casewhere prior permission of the local ﬁre authorities
has been obtained);(5) Items not having obtained the prior approval of theOrganizer;(6) Items receiving a cautionary instruction or warningfrom local authorities;(7) Other items having a risk of violating related laws
and regulations or the public order and morality.
3) The Organizer reserves the right to restrict or prohibit
the display of items other than those speciﬁed in thepreceding paragraph if the items have a risk ofinterfering the proper operations before or even during
the Exhibition.
4) Both before or after the application for the Exhibition, if
the Exhibitor displays the items prohibited by theparagraphs 2) and 3) above or any other articles, theOrganizer will notify the Exhibitor to cease displaying
the items or to comply with the restriction. The
Exhibitor receiving the notice shall cease displaying suchitems or comply with the restrictions immediately.
5) (1) In the event that the Exhibitor fails to follow theOrganizer's instructions based on the preceding
paragraph, the Exhibitor shall immediately pay, as apenalty, an amount equivalent to three times the costof the booth fees. The Organizer may, at theOrganizers discretion and at the Exhibitor's expense,
remove or take necessary measures for the items onbehalf of the Exhibitor. In this case, the Exhibitor
may not pursue any liability or responsibility of theOrganizer.
(2) The Exhibitor shall agree to the preceding
sub-paragraph before applying to the Exhibition.
The Organizer will not accept any objection to
above rules in the future.
6) All overseas items to be exhibited should undergo theappropriate customs clearance procedures so that suchitems may be treated as domestic cargo, as well as, if
necessary, obtaining an ATA Carnet.
3. Layout of Booths
The Organizer shall determine, at the Organizerʼs sole
discretion, the booth layout taking into account theprevious results (such as the number of participation in the
Organizerʼs Exhibition), the number of booths, Exhibit,
whether a demonstration to be held nor not, and the orderin which application is received.

4. Exhibition Period and Open Hours
1 booth= 2.97 m (W)
2.97heldm (D)fromx 2.7 m(H)(approximately
sqm)
The
Exhibition
willx beFebruary
4 (Tue.)9 to
7(Fri.), 2025 for 4 days.
Open hours:
February 4(Tue) to 6 (Thu.), 10:00 to 17:00.
February 7 (Fri.), 10:00 to 16:30.
5. Booth Fees
The booth fees are as follows (including 10% consumption tax):
Booth Fees
Early bird Application

Final Application

Standard Booth(Space Only, per booth)

JPY 429,000

JPY 517,000

Package Plan(per booth)

JPY 574,200

JPY 662,200※The consumption tax rate that is applicable on the last

day of the Exhibition shall be applied. If there is achange in the tax rate after the Exhibitor has madepayment and any shortage occurs, the Exhibitor shall
pay the amount of such shortage.
※Overseas Exhibitor Processing Fee, JPY 4,400(including 10% consumption tax) shall apply to eachapplication.
<The Booth Fee includes the following items>
1) The base of booth as basic equipment (system-panel /back and side vinyl ﬁnishing walls);※The costs for additional items such as carpeting,company name plates, tables, and shelves, shall be borneby the Exhibitor.
2) Poster: the oﬃcial posters will be provided;3) Electrical insulation work: a work of main electrical line
construction of the primary side up to 100 V / 300 W;
4) Booth number plate;5) General security of the hall premises during the exhibition
period (including the period for carrying in and out);6) Air conditioning and lighting during the exhibition period(including the period for carrying in and out);7) Cleaning up during the exhibition period (excluding thebooth area, including the period for carrying in and out);
8) Decoration of the hall premises;
9) Promotion to increase the number of visitors by theOrganizer;

6. Application for Exhibition SpaceThe method and deadline for application and thepayment method and due date for the fees are as follows:<Method for Application>
Application must be made through either the oﬃcial
application web site or by Application Form on thereverse side of the Exhibition Rules & Regulations. If you
are using Application Form, please send it by mail or in
PDF format on e-mail. All the required information must
be ﬁlled before applying. You shall agree that yourapplication may be denied if the content of yourexhibition does not meet the object or purpose of the
Exhibition.
<Deadline for Application>
Early-bird: July 31 (Wed.), 2024
Final: September 30 (Mon.), 2024
※The acceptance of application will be closed when
the planned number of booths are ﬁlled.
<Submission Address>
HCJ Oﬃce
Japan Management Association
3-1-22, Shiba-Koen, Minato-ku, Tokyo 105-8522
Tel: +81 (0)3（3434）1377 weekday 9:00-17:00 (JST)E-mail: hcj@jma.or.jp<Payment of Fees>
The oﬃce staﬀ will send you an invoice in accordancewith the Application Form. Please transfer the fees tothe designated bank account. The bank transfer fees
shall be your expenses.
* Payment should be made in JAPANESE YEN ONLY.
* Please inform and submit a transfer statement to us
when the payment process is complete.
If the full payment is NOT made by the payment due
date, your application may be cancelled and allocated toanother applicant. A cancellation fee may also be applied.
<Payment Due Date>
Early-bird: September 9 (Mon.), 2024
Final: November 5 (Tue.), 2024
7. Establishment of a Contract
The contract for exhibiting at the Exhibition(hereinafter Contract ) shall become eﬀective between
the Organizer and the Exhibitor at the submission of an
invoice of booth fees or sending an email, etc., notifying
such submission by the Organizer to the Exhibitor inaccordance with the preceding section.
8. Management of Exhibits

1) The Exhibitor shall carry the Exhibits in and out thebooth, and manage and maintain the Exhibits within thebooth at the Exhibitor's risk and expense.
2) Except for cases attributable to the Organizer, theOrganizer shall not be responsible for any damage andother accidents that occurred to the Exhibits including
those caused by natural disasters or other force majeure
events.

9. Prevention of Accident and Responsibilities

1) The Exhibitor shall pay the utmost attention for carrying
in, carrying out, displaying, demonstrating, removing, etc.
of the Exhibits, and shall prevent the outbreak of any
accidents or terrorism, or the infestation of infectious
diseases, etc. (hereinafter Accidents ). The Exhibitor shallbe responsible if the Accidents occur.
2) The Organizer reserves the right to order the Exhibitor to
discontinue or restrict the Exhibitors work or any othernecessary measures to prevent Accidents, at the
Exhibitor's expense, and the Exhibitor shall comply withsuch order without objection.
3) Except for cases attributable to the Organizer, theOrganizer shall not be responsible for the Accidents
occurred.

10. Change or Cancellation of Exhibition

1) The Organizer reserves the right to determine earlyclosing, postponing, downscaling, changing the venue of orcancelling the Exhibition due to the occurrence of natural
disasters, terrorism, the infestation of infectious diseases,or other force majeure events, or the events not
attributable to the Organizer.
2) The Organizer reserves the right to cancel the Exhibitionin case the Organizer determines that the object or
purpose of the Exhibition will not be achieved based on
consideration of the exhibition scale, contents of participation, and the prediction of number of visitors.
3) The Organizer shall not be responsible for any loss ordamage incurred by the Exhibitor or other third party inthe case of 1) or 2) above.
4) In case that the Organizer decides of early closing,
postponing, downscaling, or change the venue of the
Exhibition in accordance with 1) above, the Exhibitor shall
pay all amount of the booth fees and option fees ( option
fee means the fee that arises from a direct contract
between the Organizer and the Exhibitor other than thebooth fee such as the fee with regard to the right for open
2 booths and Package Plan; together with the booth fees,
hereinafter Fees ), and shall not refund the Fees.
5) (1) In case that the Organizer decides to cancel the
Exhibition in accordance with 1) or 2) above (hereinafterCancel Decision ), the Exhibitor that has paid all amount ofFees for the Exhibition at the time of Cancel Decision has
the right to choose one of following options:(i) To participate in a similar exhibition to be held inthe same ﬁscal year (a ﬁscal year shall be from 1st
April to 31st March of the following year, the same
shall apply hereinafter) (provided, however, that the
Exhibitor shall pay the diﬀerence in case that theFees for such exhibition exceed the Fees; theOrganizer will refund the diﬀerence in case that
the Fees for the canceled Exhibition exceed theFees for such exhibition.)(ii) To participate in the same exhibition to be held in
the next ﬁscal year;(iii) To receive a refund of 70% of Fees (including tax).
(2) The Exhibitor shall choose one option in accordancewith the preceding sub-paragraph and shall notify theOrganizer within 7 business days after the Cancel
Decision.
(3) In case the Exhibitor fails to make a notice within the
period set forth in the preceding sub-paragraph, theExhibitor shall be deemed to waive the right of choice
set forth in sub-paragraph (1) and lose the right toreceive a refund of the Fees.
(4) In case the Exhibitor has not paid the Fees at the timeof the Cancel Decision, the Exhibitor shall pay theOrganizer 30% (including tax) of the Fees of the
Exhibition.

11. Cancellation by the Exhibitor

1) The Exhibitor shall not withdraw or cancel whole or apart of the application for the Exhibition (including
reducing the number of booths; hereinafter, the same shallapply) unless otherwise the Organizer accepts it.
2) In case the Organizer accepts the withdrawal or cancellation of whole or a part of the application for the Exhibitionby the Exhibitor, the Exhibitor shall pay the cancellation
fee as follows:
Cancellation Fee
Deadline
FROM the next day of each 50% of the Fees
application deadline (early, ﬁnal) (excluding tax)
TO the preceding day of the day
described in the next column.
FROM the day of the orientation 100% of the Fees
meeting of the Exhibition that the (excluding tax)
Exhibitor attends, or the day of theannouncement of booth layout,whichever comes ﬁrst.

The deadline set forth in the column above shall be
judged at the point when the manifestation of intentionof the withdrawal or cancellation of all or a part of theapplication for the Exhibition reaches to the Organizer.
In addition, in case of the withdrawal or cancellation ofa part of the application for the Exhibition, Fees

(excluding tax) for the calculation of cancellation fee
shall be the Fees (excluding tax) corresponding to suchwithdrawal or cancellation.
12. Immigration Procedures
In case the immigration procedure is required for the
Exhibition, the Exhibitor shall, at its own responsibility,
complete all immigration procedures for entering Japan.
The Organizer shall not be responsible for any
procedures or expenses related to the immigration. If
the Exhibitor cancels this Contract because of notreceiving permission to enter Japan, the Exhibitor shall
pay to the cancellation fee according to Section 11.
13. Move-in / Move-out and Venue Facilities
1) VenueTokyo Big Sight (Tokyo International Exhibition Center)
East Hall
3-11-1 Ariake, Koto-ku, Tokyo, Japan 135-0063
2) Move-in Period:
February 2 (Sun.), 2025 8:00-18:00
February 3 (Mon.), 2025 8:00-18:00*Over time move-in need to be applied in advance.
*6 booths or above can move-in from February 1st(Sat.) 15:00.
3) Move-out Period:
February 7 (Fri.), 2025 16:30-23:00 (plan)* All work, including the removal of decorationmaterials, shall be completed within the period
above.
The above move out time is subject to change. Please
see the details in the Exhibitor Manual .
If you exceed the above move out period , any
additional costs associated with extended use of thevenue will be borne by the exhibitor for any reason.
4) Standard Booth Design
a. Base of BoothThe Organizer will construct back and side panels(speciﬁcation of system-panel, white vinyl ﬁnishing)
uniformly. The Exhibitor shall be responsible for thedecoration within the booth (display stand, shelf, etc.).
b. Standard Booth(i) One booth is approximately 9.0 sqm (2.97m (W) x
2.97m (D) x 2.7m(H)) and multiple booths arealigned in single or double rows; provided,
however, that the Organizer reserves the right toarrange an irregular booth layout in accordancewith the participation scale, the condition of the
Exhibit, etc.

<Sample of One Booth><Booth Type>A Single BoothB Peninsula Booth (6 booths or more)

C Space Booth (12 booths or more)

Note:
I. The Exhibitor that applies for 5 booths or lessshall be allocated as Single Booth .
Ｈｏｗｅｖｅｒ, Exhibitors applied for 4 booths andpurchased the 3-side open option will be an
exception.
II. The Exhibitor that applies for 6 booths and the
double booth option may applied to Peninsula
Booth .
III. The Exhibitor that applies for 12 booths ormore and the space booth option shall beSpace Booth ; provided, however, that thelocation for Space Booth is limited.
(ii) The partition of each exhibition booth will be set
by the Organizer.
(speciﬁcation of system panel, white vinyl ﬁnishing)(iii) No partition will be set in case there is no adjoining
booth.
c. Electrical Facilities
The Organizer will provide the main electrical line
construction of the primary side up to 100 V(single-phase) / 300 W per one booth. The main
supply circuit will be connected to the area of thebooth and a switch will be installed. Additional
connections and secondary wiring works, as well as
electricity costs, shall be borne by the Exhibitor.
d. Water Supply and Drainage Facilities
The main water supply and additional piping works
as well as the water charges shall be borne by the
Exhibitor.

14. Expenses

1) The Exhibitor planning to use electricity, telephoneservices, water supply equipment, etc., shall be required
to submit separate applications and pay the fees charged
by service contractor, etc.
2) The Exhibitor shall be responsible for expenses fortransportation, carry-in or carry-out, display, demonstration, or removal of the Exhibit or other expenses for
Exhibitors activities as well as an insurance premium fordamages, etc., on the Exhibit and the Exhibitor.

15. Amendment of Exhibition Rules & Regulations
The Organizer reserves the right to amend these
Exhibition Rules & Regulations when there are unavoidable circumstances. The Exhibitor shall agree to such
amendment in advance and adhere to these new
Exhibition Rules & Regulations after the amendment.
16. Prohibitions
The Exhibitor is prohibited to engage in any of thefollowing actions:

1) To assign, sell, sub-lease, or oﬀer as security the position
or rights as the Exhibitor under this Contract, in whole
or a part, without a prior consent of the Organizer;
2) To post or display a signboard, notice board, advertising
sign, etc., inside, outside, or around the hall premises,
except in the areas designated by the Organizer; except
for the case where the Organizer approves in advance;3) To carry in heavy-weight items, or items disturbing otherexhibitors due to dirtiness, bad odor, etc.;
4) To perform acts which are in any way annoying visitorsand other exhibitors (noise, bad odor, performance, etc.);
5) To cause any damage to hall property, including thebooths.
6) To provide, or exhibit for a purpose to provide, any itemor service for a fee at the Exhibition; except for the casewhere the Organizer approves in advance;7) To stay overnight in the booth;8) Any other items prohibited in these Exhibition Rules &Regulations.

17. Termination of Contract
In the event the Exhibitor falls under any of the cases
below, the Organizer is entitled to terminate thisContract without giving any notice to the Exhibitor. In
such cases, the Organizer may claim compensation fordamage, if any, against the Exhibitor:

1) Fails to pay all or part of the Fees;
2) Exhibits the prohibited items or violates these Exhibition
Rules & Regulations or instruction of the Organizer;
3) Uses the booth for any purpose other than exhibiting at
the Exhibition;4) Fails to use the booth;5) When a petition for dissolution or provisional seizure,provisional disposition, compulsory execution, auction,
special liquidation, bankruptcy, civil rehabilitation,
corporate reorganization or company liquidation is ﬁled;6) When a bill or cheque is dishonored;
7) When disposition for failure to pay public charges isordered;8) When a matter that signiﬁcantly discredits the Exhibitorwith the Organizer occurs;9) Violates any of these Exhibition Rules & Regulations or
Exhibitor Manual or instruction thereunder.

18. Restoration of the Original StateIn the event that this Contract is terminated due tocancellation, termination, expiration of the term (whichshall be the expiration of the move-out period as set
forth in Paragraph 3), Section 13), or for other reasons,the Exhibitor shall vacate the booth to the Organizer
in the following manner:

1) The booth should be restored to its original state;provided, however, that, in the event the Exhibitor fails
to conduct restoration, the Organizer will restore and its
costs shall be borne by the Exhibitor;
2) In the event that there is any item which the Exhibitor
leaves behind after the vacation of booth, the Organizer
may, at its sole discretion, dispose of it, and its costs shallbe borne by the Exhibitor ;3) The Exhibitor, when vacating the booth, is not entitled toclaim any necessary or beneﬁcial expenses incurred forthe booth, ﬁxtures ﬁttings or facilities, or removal
expenses, compensation for removal, or premium,regardless of the reason or cause pertaining to thevacation. In addition, the Exhibitor is not entitled todemand the Organizer to purchase the ﬁxtures or
facilities in the booth established at the Exhibitor's
expense;4) In the event the Exhibitor fails to vacate the booth after
the termination of this Contract, the Exhibitor shall pay
the Organizer the amount equivalent to triple theamount of Fees for a period from the next day of thetermination to the completion of vacation (calculated ondaily pro-rata basis) as a penalty, and the sum of various
expenses. In addition, in case any damage arising fromthe delay of vacation is incurred by the Organizer, theExhibitor shall compensate the Organizer for suchdamage separately from the penalty.

19. Late Payment Charges
In the event the Exhibitor delays the payment under thisContract, the Exhibitor shall pay a late payment charge
calculated at a yearly rate of 14.6%.

20. Spot Inspection
1) Out of necessity for the maintenance of the building,sanitation, crime or ﬁre prevention, rescue or otheradministration of the building, the Organizer or theiremployee is entitled to enter the booth, inspect it, andtake proper measures, after giving prior notice to the
Exhibitor. In case of an emergency where the Organizer
has no time to give said notice, a post-fact report will
suﬃce.
2) The Exhibitor shall co-operate with the Organizer in thecase of the preceding paragraph.
21. Exhibition Rules
The Exhibitor shall, at all times, adhere to the Exhibitor
Manual and instructions of the Exhibitor, as ancillary tothese Exhibition Rules and Regulations.
22. Stay at BoothThe Exhibitor shall wear exhibitor badges designated by
the Organizer at all time during the Exhibition period, andshall present in the booth at all times during the Exhibition
hours in order to responding to the visitors and manage
the Exhibits. It is important to ensure the booth area to be
maintained safe at all times.
23. Microphones and Sound Volume Control
1) Explaining Exhibit by using a microphone is in generalprohibited. (For details, please refer to the Exhibitor
Manual.)2) The sound volume created by the audiovisual equipmentin the both or Exhibits shall be 75 decibels or smaller at
a distance of 2 meters from the front of the booth.
3) Live music performance is strictly prohibited within thehall premises.
24. Disposal of Waste
1) The wastes from the exhibition, used materials, and allother wastes in and around the booth shall be removedby the Exhibitor.
2) The expenses for the disposal work will be charged to
the Exhibitor. The Exhibitor shall immediately pay it
after receiving the invoice.
25. Decoration and Construction Work
1) Decorations protruding from the space of partitions of theexhibitors is prohibited.
2) No ﬁxtures or signs may be placed on walkways in thehall premises.
3) The height of all decorations should adhere to the heights
stipulated in the Exhibitor Manual , except for the casewhere the Organizer gives special permission.
4) The use of the ceiling for exhibiting is prohibited without
the approval of the Organizer.
5) The Exhibitor shall comply with all instructions
explained or notiﬁed by the Organizer.
6) In the event that the Exhibitor violates any of the 1) to 5)
above, and fails to comply with the Organizers
notiﬁcation to correct such violation, the Organizer may
remove the violating items or take other measures at the
Exhibitors expense. The Exhibitor shall not state any
objection and make any claim against it.
26. Fire, Theft, and Other Incidents
1) The Organizer and any individual, corporation orother entity that has employment, contract, businessconsignment, alliance, or cooperative relationships with
the Organizer and the Exhibition (hereinafter Organizers )shall not be responsible for any damage (any and all
damage including breakage, disappearance or loss ofeach Exhibit) incurred by the Exhibitor and any
individual, corporation or other entity that has
employment, contract, business consignment, alliance, or
cooperative relationships with the Exhibitor and visitors
arising from ﬁre, theft, or other accidents or incidents .
2) The Organizers shall not be responsible for any accidental
misspellings, omissions, etc., in any publications, such as
invitation letters, information on the website, layout mapof the Exhibition, promotional items, etc.
3) If the Exhibitor or any individual, corporation or otherentity that has employment, contract, businessconsignment, alliance, or cooperative relationships with
the Exhibitor causes ﬁre, theft or other accidents orincidents by intention or negligence and damages (anyand all damage including breakage, disappearance orloss of each property) the Organizer or any third party
including visitors, the Exhibitor shall compensate alldamages immediately.
27. Privacy Policy
The Exhibitor shall manage any personal information
obtained from the system services, such as the Internet
and barcode, etc., provided by the Organizer pursuant to
the privacy protection policy of the Organizer.
28. Jurisdiction
Any dispute arising from this Contract shall be
subject to the exclusive jurisdiction of Tokyo District
Court for the ﬁrst instance.
29. Governing Law
The eﬀect, interpretation, and performance of thisContract shall be governed by and construed inaccordance with the laws of Japan.

Revision date: February 29, 2024