JUNTENDO UNIVERSITYFACULTY OF MEDICINESHORT TERM RESEARCHFELLOWSHIP PROGRAMAPPLICATION GUIDEGENERAL INFORMATIONCONTENTS:Page:

GENERAL INFORMATION•Brief Summary ........................................................................................................................................... 2

THINGS TO KNOW PRIOR TO APPLYINGAPPLICATION INFORMATIONAPPLICATION INFORMATION•Application Process Flow Chart ........................................................................................................... 3•

Application Period .................................................................................................................................... 3•

Application Requirements ..................................................................................................................... 4•

Required Items ........................................................................................................................................... 5•

Application Submission ......................................................................................................................... 7•

Application Review Process .................................................................................................................. 7•

Time Period, Schedules, and Public Holidays.................................................................................. 8

THINGS TO KNOW PRIOR TO APPLYING•

Letter of Acceptance & Certificate of Completion ....................................................................... 8•

Short Term Visas ........................................................................................................................................ 8•

Housing ........................................................................................................................................................ 8•

Transportation & Personal Expenses ................................................................................................. 9•

Orientation .................................................................................................................................................. 9•Japanese Class ........................................................................................................................................... 9•

Health Care Seminar ................................................................................................................................ 9•

Events ............................................................................................................................................................ 9

QUESTIONS .............................................................................................................................................................. 9GENERAL INFORMATION
Brief Summary•

The Short Term Research Fellowship Program offers the opportunity to gain experience inJuntendo University Faculty of Medicine laboratories.

•Juntendo University does not list research fellowship openings.

•Juntendo University Hongo Campus is the location of the Research Fellowship Program.

•The Juntendo University Research Fellowship Program does not have any tuition fees.

•

Short term research fellows will not become registered Juntendo University students or faculty.

•

Short term research fellows will be subjected to the policies of Juntendo University Faculty ofMedicine.

•2Juntendo University International Center (JUIC) helps prospective applicants apply.  

APPLICATION INFORMATION
Application Process Flow Chart
Who may apply?

APPLICATION INFORMATION

Applicants who meet the application requirements. See page 4.

When may I apply?

Application Period: between 120 - 365 days before desired start date.

Where may I apply to?

Check the list of available departments.

What do I do next?

Submit the required items to JUIC ( juic@juntendo.ac.jp).

JUIC will•submit your application to your desired department(s).

•inform you of the results.

•help accepted applicants prepare for arrival.

Application Period•

Applicants must have required application items 1-10 confirmed 120 days before thedate of their desired start to apply.  

•Applicants should submit the required application items prior to the 120 day deadline toensure their applications meet the 90 day deadline.  

•Applications submitted more than 365 days prior to the desired start date will not beaccepted.  

•Applicants should send all required items to Juntendo University International Center:juic@juntendo.ac.jp
3Application Requirements
1. Students registered in a college or university and researchers or doctors employed by a research institution.  
2. Number of Applicants•

Between April 1, 2019 - March 31, 2020  Juntendo University will not be able to accept

APPLICATION INFORMATIONmore than:•

3 students from one university•

5 students from Juntendo University partner universities.  

•Applications will be accepted in the order they are submitted.  

•Juntendo University will not decline to review an application sent directly from an applicant unless the university of the applicant plans to nominate students.

3. Language Requirement•

Applicants enrolled, training, or working in an institution in a country where English is theofficial language are exempt from this requirement.   

•Applicants enrolled in a medical school in a country where English is not the official language, but English is the medium of communication at the medical school are not exempt from this requirement.  

•Applicants who must meet the language requirement should submit one of the followingtests:•Cambridge English•

Council of Europe’s Common European Framework of Reference for Language (CEFR)•International English Language Testing System (IELTS)•

Japanese Language Proficiency Test (JLPT)•Test of English as a Foreign Language (TOEFL)•

Test of English for International Communication (TOEIC)•

There is no minimum for the language test scores.  

•Departments will review the test scores to determine whether they will be able to supervise the applicant.  

4. For medical students: Academic year requirement•Students in a 5 or 6 year program must be at least in their 4th year to apply.  

•Students in a 4 year program must be at least in their 3rd year to apply.  

5. For medical students: Proof the applicant has studied material relating to the department heor she wishes to apply to.
4Required Items (Including answers to commonly asked questions)
1. Application•Submit the application as an excel file.  

•Within the application applicants must submit a statement indicating why they are
applying to the department(s) .  The statement should be around 100 words and•For students: the types of experiments the applicant is able to complete•

Specific types of research projects the applicant hopes to experience in the de-APPLICATION INFORMATION

should about listpartment.  Please see the Short Term Research Fellowship Departments link tosee what type of research project may be available.  The statement has two main
purposes:•By writing the statement you are telling the department you have an understanding of what goes on in the department and showing the department youwant to learn about their field of expertise.

•By understanding what the department focuses on you should be better prepared for the actual fellowship in the case you are accepted because you will
have better image of what you may experience.

2. Passport Copy•

A copy of the page(s) in their passport that includes their name, their photo, their
passport number, their passport expiration date, and the place the passport was issued.

3. Personal Photo•A photo that may be potentially used as your ID photo, in the case you are accepted.

4.   For applicants from non-English speaking countries: English and/or Japanese Proficiency
Test Score(s)•Applicants enrolled, training, or working in an institution in a country where English is
the official language are exempt from this requirement.   

•Applicants enrolled in a medical school in a country where English is not the officiallanguage, but English is the medium of communication at the medical school are notexempt from this requirement.  

•Applicants who must meet the language requirement should submit one of the following tests:•Cambridge English•

Council of Europe’s Common European Framework of Reference for Language
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APPLICATION INFORMATION(CEFR)•International English Language Testing System (IELTS)•Japanese Language Proficiency Test (JLPT)•Test of English as a Foreign Language (TOEFL)•

Test of English for International Communication (TOEIC)•

There is no minimum for the language test scores.  

•Departments will review the test scores to determine whether they will be able tosupervise the applicant.  

5. For students: enrollment certificate
For researchers: employment certificate
6. For students: Proof the applicant has studied material relating to the department he or
she wishes to apply to.  
•This requirement only applies to students.  

•Information about this requirement may be included in the letter of recommendation.  

•Below are two examples of ways applicants may submit proof.  Proof is not limited tothese two examples:•

Proof the applicant has completed the portion of their curriculum that corresponds with the department he or she is applying to, such as a transcript and acourse description.  
or•Proof the applicant has completed training that corresponds with the department
he or she is applying to, such as a certificate verifying training.  

7. Letter of Recommendation•Letters of recommendation may be viewed by multiple people.  Letters of recommendations may be addressed to “To Whom it May Concern”.

•For medical students:•A letter of recommendation must be from a faculty member at your medicalschool.

•Medical students may submit a letter of good academic standing issued fromtheir university registar as a substitute for the enrollment certificate and letter ofrecommendation if the letter contains information about the student’s enrollment
status and academic achievements.    

•For medical doctors or residents:•

6A letter of recommendation must be from a senior doctor at the health care orga-

nization where you are employed.
8.   Pledge  

•Applicants may acquire insurance after being accepted.  

•Accepted applicants should acquire personal health insurance for their time in Japan.  

•Clinical observers who arrive in Japan without health insurance will be responsible forall of their medical costs.  

•Juntendo University will not be responsible for any expenses clinical observers mayincur.  

★ Labeling the Required Items•

There are a number of required items.  Please label the required items logically so theitems are easy to find.   Labeling the documents will help speed up the application
process.  

Application Submission•Applicants should send all required items to Juntendo University International Center:juic@juntendo.ac.jp•

Applicants should send application items as email attachments.  

•Applicants should not send application items as part of Google Drive or any other cloudstorage service.  

Application Review Process•

The time each department takes to review an application varies.  Some departments may
review applications within one week. There are cases where applications may take overone month to process.  The International Center will keep the applicant updated about
where their application stands.  

•Juntendo University will not be responsible for meeting any deadlines imposed by anapplicant.  

•Applicants whose university or research facility requires them to receive a letter of acceptance before a designated time should submit their application well before their deadline.  

•Applicants who will be applying with their classmates or colleagues for a fellowship thatwill take place over the same time period should submit their applications on the sameday.  Applicants should list who they are applying with when they submit their applica7

APPLICATION INFORMATION

9. Personal Health Insurance

tion.  This will help the department review the applications at one time and speed up theapplication process.  
Time Period, Schedules, and Public Holidays•

Schedules will be based on Monday to Friday schedules.

•Applicants should review the academic calendar to see if national holidays will occur
during their program.  Fellowships will not take place on public holidays.  

•The following extended public holidays may potentially affect the availability of programs:

THINGS TO KNOW PRIOR TO APPLYING••New Year’s: the last week of December & the first week of January•

Golden Week: April 29 to May 6

Many faculty members take summer vacations in August.  Departments may experiencea shortage of staff this month.  

THINGS TO KNOW PRIOR TO ARRIVAL
Letter of Acceptance & Certificate of Completion•

Accepted applicants will receive a letter of acceptance.   

•Short term research fellows who complete the program will receive a certificate of completion.

Short Term Visas•

Short term research fellows will need to apply for a short term visa to enter Japan.

•

Short term visa exemptions exist for nationals whose country meets the qualifications
listed on the Ministry of Foreign Affairs (MOFA) website.

•Applicants who do not have visa exemption will need to go to the Japanese Embassy or
Consulate in their country to apply for a visa.

•

Short term research fellows whose country does not have a visa exemption agreementwith Japan may contact JUIC about receiving the necessary short term visa forms.  

Housing•

Accepted applicants will receive an update about housing openings two months before
the start of their program.

•Due to an increase in the number of applicants Juntendo University may not be able toprovide housing to all applicants.  Applicants should consider the possibility of having tofinding housing outside of the university before applying.   

8

Transportation & Personal Expenses•

Short term research fellows are responsible for their own transportation and personalexpenses.

Orientation•

The International Center conducts an orientation for short term research fellows on theirfirst day in Juntendo University Hospital.  

Japanese Class•

Short term research fellows who attend the program will have the opportunity to attend
a Japanese class.  The class will help clinical observers learn basic greetings and aspects

Health Care Seminar•

Students who attend the program will have the opportunity to attend a Health Care Seminar where they will be able to learn and talk about the Japanese medical system.  Theclass may include Japanese medical students.  

Events•JUIC holds events for international students, staff, and faculty.  Short term research fellows are encouraged to join these events.  

•To view a list of previous international student and researcher events please refer on thefollowing link.  

QUESTIONS•For questions about the Short Term Research Fellowship Program contact Juntendo University International Center (JUIC, juic@juntendo.ac.jp).

9

THINGS TO KNOW PRIOR TO APPLYINGof Japanese culture.