DATA PROTECTION NOTICE FOR JOB APPLICANTSDATA PROTECTION NOTICE FOR JOB APPLICANTSDATA PROTECTION NOTICE FOR JOB APPLICANTS
This Data Protection Notice (“Notice”) sets out the basis upon which PLENUS GLOBAL PTE
LTD (“we”, “us” or “our”) may collect, use, disclose or otherwise process personal data of job
applicants in accordance with the Personal Data Protection Act (“PDPA”). This Policy applies
to personal data in our possession or under our control, including personal data in thepossession of organisations which we have engaged to collect, use, disclose or process
personal data for our purposes.
APPLICATION OF THIS NOTICE
1.

This Notice applies to all persons who have applied for any such position with us (“jobapplicants”).

PERSONAL DATA2.

As used in this Notice, “personal data” means data, whether true or not, about anemployee or a job applicant who can be identified: (a) from that data; or (b) from thatdata and other information to which we have or are likely to have access.

3.

Personal data which we may collect includes, without limitation, your:
(a)
(b)
(c)
(d)
(e)

4.

name or alias, gender, last 4 characters of you NRIC/FIN or passport number,date of birth, nationality, and country and city of birth;mailing address, telephone numbers, email address and other contact details;
resume, educational qualifications, professional qualifications and certifications
and employment references;
employment and training history; andwork-related health issues and disabilities.

Other terms used in this Notice shall have the meanings given to them in the PDPA
(where the context so permits).

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
5.

We generally collect personal data that (a) you knowingly and voluntarily provide in thecourse of or in connection with your employment or job application with us, or via athird party who has been duly authorised by you to disclose your personal data to us(your “authorised representative”, which may include your job placement agent),
after (i) you (or your authorised representative) have been notified of the purposes forwhich the data is collected, and (ii) you (or your authorised representative) haveprovided written consent to the collection and usage of your personal data for those
purposes, or (b) collection and use of personal data without consent is permitted orrequired by the PDPA or other laws. We shall seek your consent before collecting any
additional personal data and before using your personal data for a purpose which has
not been notified to you (except where permitted or authorised by law).

6.

Your personal data will be collected and used by us for the following purposes and we
may disclose your personal data to third parties where necessary for the following
purposes:(a)(b)

assessing and evaluating your suitability for employment in any current orprospective position within the organisation;verifying your identity and the accuracy of your personal details and otherinformation provided;2

DATA PROTECTION NOTICE FOR JOB APPLICANTS

(c)
(d)

7.

performing obligations under or in connection with your contract of employment
with us, including payment of remuneration and tax; andfacilitating our compliance with any laws, customs and regulations which may
be applicable to us.

After the lapse of the opt-out period, you may notify us that you no longer wish toconsent to the purposes for which your consent was deemed by notification bywithdrawing your consent for the collection, use or disclosure of your personal data inrelation to those purposes.

RELIANCE ON THE LEGITIMATE INTERESTS EXCEPTION
8.

In compliance with the PDPA, we may collect, use or disclose your personal data
without your consent for the legitimate interests of PLENUS GLOBAL PTE LTD oranother person. In relying on the legitimate interests exception of the PDPA, PLENUS
GLOBAL PTE LTD will assess the likely adverse effects on the individual anddetermine that the legitimate interests outweigh any adverse effect.

9.

In line with the legitimate interests’ exception, we will collect, use or disclose yourpersonal data for the following purposes:
a. Fraud detection and prevention; andb. Detection and prevention of misuse of services.

The purposes listed in the above clause may continue to apply even in situations where yourrelationship with us (for example, pursuant to a contract) has been terminated or altered inany way, for a reasonable period thereafter.
WITHDRAWING CONSENT10.

The consent that you provide for the collection, use and disclosure of your personal
data will remain valid until such time it is being withdrawn by you in writing. As a job
applicant, you may withdraw consent and request us to stop collecting, using and/or
disclosing your personal data for any or all of the purposes listed above by submitting
your request in writing or via email to our Data Protection Officer at the contact details
provided below.

11.

Upon receipt of your written request to withdraw your consent, we may requirereasonable time (depending on the complexity of the request and its impact on ourrelationship with you) for your request to be processed and for us to notify you of theconsequences of us acceding to the same, including any legal consequences which
may affect your rights and liabilities to us. In general, we shall seek to process andeffect your request within thirty (30) days of receiving it.

12.

Whilst we respect your decision to withdraw your consent, please note that dependingon the nature and extent of your request, we may not be in a position to process yourjob application (as the case may be). We shall, in such circumstances, notify you
before completing the processing of your request (as outlined above). Should you
decide to cancel your withdrawal of consent, please inform us in writing in the manner
described in clause 7 above.

3

DATA PROTECTION NOTICE FOR JOB APPLICANTS

13.

Please note that withdrawing consent does not affect our right to continue to collect,
use and disclose personal data where such collection, use and disclose without
consent is permitted or required under applicable laws.

ACCESS TO AND CORRECTION OF PERSONAL DATA
14.

If you wish to make (a) an access request for access to a copy of the personal data
which we hold about you or information about the ways in which we use or disclose
your personal data, or (b) a correction request to correct or update any of your personal
data which we hold, you may submit your request in writing or via email to our Data
Protection Officer at the contact details provided below.

15.

Please note that a reasonable fee may be charged for an access request. If so, we will
inform you of the fee before processing your request.

16.

We will respond to your request as soon as reasonably possible. In general, ourresponse will be within fourteen (14) business days. Should we not be able torespond to your access request within thirty (30) days after receiving your accessrequest, we will inform you in writing within thirty (30) days of the time by which wewill be able to respond to your request. If we are unable to provide you with any
personal data or to make a correction requested by you, we shall generally inform youof the reasons why we are unable to do so (except where we are not required to do sounder the PDPA).

17.

Please note that depending on the request that is being made, we will only need toprovide you with access to the personal data contained in the documents requested,
and not to the entire documents themselves. In those cases, it may be appropriate for
us to simply provide you with confirmation of the personal data that our organisation
has on record, if the record of your personal data forms a negligible part of thedocument.

PROTECTION OF PERSONAL DATA
18.

To safeguard your personal data from unauthorised access, collection, use, disclosure,
copying, modification, disposal or similar risks, we have introduced appropriate
administrative, physical and technical measures such as minimised collection of
personal data, authentication and access controls (such as good password practices,need-to-basis for data disclosure, etc.), encryption of data, up-to-date antivirus
protection, and regular patching of operating system and other software.

19.

You should be aware, however, that no method of transmission over the Internet or
method of electronic storage is completely secure. While security cannot be
guaranteed, we strive to protect the security of your information and are constantly
reviewing and enhancing our information security measures.

ACCURACY OF PERSONAL DATA
20.

We generally rely on personal data provided by you (or your authorised representative).
In order to ensure that your personal data is current, complete and accurate, please
update us if there are changes to your personal data by informing our Data Protection
Officer in writing or via email at the contact details provided below.

4DATA PROTECTION NOTICE FOR JOB APPLICANTSRETENTION OF PERSONAL DATA
21.

We may retain your personal data for as long as it is necessary to fulfil the purposes
for which they were collected, or as required or permitted by applicable laws.

22.

We will cease to retain your personal data, or remove the means by which the data
can be associated with you, as soon as it is reasonable to assume that such retention
no longer serves the purposes for which the personal data were collected, and are nolonger necessary for legal or business purposes.

TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE
23.

We generally do not transfer your personal data to countries outside of Singapore.
However, if we do so, we will obtain your consent for the transfer to be made and willtake steps to ensure that your personal data continues to receive a standard ofprotection that is at least comparable to that provided under the PDPA.

DATA PROTECTION OFFICER
24.

You may contact our Data Protection Officer if you have any enquiries or feedback on
our personal data protection policies and procedures; or if you wish to make any
request, in the following manner:
Contact No.
: 62249422
Email Address : dpo@yayoi.sg

EFFECT OF NOTICE AND CHANGES TO NOTICE
25.

This Notice applies in conjunction with any other policies, notices, contractual clauses
and consent clauses that apply in relation to the collection, use and disclosure of yourpersonal data by us.

26.

We may revise this Notice from time to time without any prior notice. You may
determine if any such revision has taken place by referring to the date on which thisNotice was last updated. Your continued employment and participation in ourrecruitment process constitute your acknowledgement and acceptance of suchchanges.

Effective date :Last updated :21/03/2022
23/07/20245