DATA PROTECTION NOTICE FOR EMPLOYEESDATA PROTECTION NOTICE FOR EMPLOYEESDATA PROTECTION NOTICE FOR EMPLOYEESThis Data Protection Notice (“Notice”) sets out the basis upon which PLENUS GLOBAL PTE
LTD (“we”, “us” or “our”) may collect, use, disclose or otherwise process personal data ofemployees in accordance with the Personal Data Protection Act (“PDPA”). This Policy applies
to personal data in our possession or under our control, including personal data in thepossession of organisations which we have engaged to collect, use, disclose or processpersonal data for our purposes.
APPLICATION OF THIS NOTICE
1.

This Notice applies to all persons engaged in a contract of service with us (whether ona part-time, temporary or full-time basis) and interns and trainees working at or
attached to us (collectively referred to as “employees”), and all references to“employment” shall apply equally to internships and traineeships (as may beapplicable).

PERSONAL DATA2.

As used in this Notice, “personal data” means data, whether true or not, about anemployee who can be identified: (a) from that data; or (b) from that data and otherinformation to which we have or are likely to have access.

3.

Personal data which we may collect in the context of your employment with us includes,
without limitation, your:
(a)
(b)
(c)
(d)
(e)
(f)
(g)

4.

Name or alias, gender, NRIC/FIN or passport number, date of birth, nationality,and country and city of birth;
Mailing address, telephone numbers, email address and other contact details;
Employment and training history;
Salary information and bank account details;
Details of your next-of-kin, spouse and other family members;
Work-related health issues and disabilities; andPerformance assessments and disciplinary records.

Other terms used in this Notice shall have the meanings given to them in the PDPA
(where the context so permits).

COLLECTION, USE AND DISCLOSURE OF PERSONAL DATA
5.

We generally collect personal data that (a) you knowingly and voluntarily provide in thecourse of or in connection with your employment or job application with us, or via athird party who has been duly authorised by you to disclose your personal data to us(your “authorised representative”, which may include your job placement agent),
after (i) you (or your authorised representative) have been notified of the purposes forwhich the data is collected, and (ii) you (or your authorised representative) haveprovided written consent to the collection and usage of your personal data for those
purposes, or (b) collection and use of personal data without consent is permitted orrequired by the PDPA or other laws. We shall seek your consent before collecting any
additional personal data and before using your personal data for a purpose which has
not been notified to you (except where permitted or authorised by law).

6.

Your personal data will be collected and used by us for the following purposes and we
may disclose your personal data to third parties where necessary for the following
purposes:
2DATA PROTECTION NOTICE FOR EMPLOYEES

(a)
(b)

(c)

(d)
(e)
(f)
(g)
7.

performing obligations under or in connection with your contract of employment
with us, including payment of remuneration and tax;
all administrative and human resources related matters within our organisation,
including administering payroll, granting access to our premises and computer
systems, processing leave applications, administering your insurance andother benefits, processing your claims and expenses, investigating any acts ordefaults (or suspected acts or defaults) and developing human resource
policies;managing and terminating our employment relationship with you, including
monitoring your internet access and your use of our intranet email to investigate
potential contraventions of our internal or external compliance regulations, andresolving any employment related grievances;assessing and evaluating your suitability for employment/appointment orcontinued employment/appointment in any position within our organisation;
ensuring business continuity for our organisation in the event that youremployment with us is or will be terminated;facilitating any proposed or confirmed merger, acquisition or business asset
transaction involving any part of our organisation, or corporate restructuring
process; andfacilitating our compliance with any laws, customs and regulations which may
be applicable to us.

The purposes listed in the above clauses may continue to apply even in situationswhere your relationship with us (for example, pursuant to a contract) has been
terminated or altered in any way, for a reasonable period thereafter (including, whereapplicable, a period to enable us to enforce our rights under any contract with you).

8.

After the lapse of the opt-out period, you may notify us that you no longer wish toconsent to the purposes for which your consent was deemed by notification bywithdrawing your consent for the collection, use or disclosure of your personal data inrelation to those purposes.
RELIANCE ON THE LEGITIMATE INTERESTS EXCEPTION
9.

In compliance with the PDPA, we may collect, use or disclose your personal data
without your consent for the legitimate interests of PLENUS GLOBAL PTE LTD oranother person. In relying on the legitimate interests exception of the PDPA, PLENUS
GLOBAL PTE LTD will assess the likely adverse effects on the individual anddetermine that the legitimate interests outweigh any adverse effect.

10.

In line with the legitimate interests’ exception, we will collect, use or disclose yourpersonal data for the following purposes:
a. Fraud detection and prevention;b. Detection and prevention of misuse of services; andc. Collection and use of personal data on company-issued devices to prevent dataloss.

The purposes listed in the above clause may continue to apply even in situations where yourrelationship with us (for example, pursuant to a contract) has been terminated or altered inany way, for a reasonable period thereafter.

3

DATA PROTECTION NOTICE FOR EMPLOYEESWITHDRAWING YOUR CONSENT11.

The consent that you provide for the collection, use and disclosure of your personal
data will remain valid until such time it is being withdrawn by you in writing. You may
withdraw consent and request us to stop collecting, using and/or disclosing yourpersonal data by submitting your request in writing or via email to our Data Protection
Officer at the contact details provided below. Please note that withdrawing consent
does not affect our right to continue to collect, use and disclose personal data wheresuch collection, use and disclose without consent is permitted or required underapplicable laws.

12.

Upon receipt of your written request to withdraw your consent, we may requirereasonable time (depending on the complexity of the request and its impact on ourrelationship with you) for your request to be processed and for us to notify you of theconsequences of us acceding to the same, including any legal consequences which
may affect your rights and liabilities to us. In general, we shall seek to process yourrequest within fourteen (14) business days of receiving it.

ACCESS TO AND CORRECTION OF PERSONAL DATA
13.

If you wish to make (a) an access request for access to a copy of the personal data
which we hold about you or information about the ways in which we use or disclose
your personal data, or (b) a correction request to correct or update any of your personal
data which we hold, you may submit your request in writing or via email to our Data
Protection Officer at the contact details provided below.

14.

Please note that a reasonable fee may be charged for an access request. If so, we will
inform you of the fee before processing your request.

15.

We will respond to your request as soon as reasonably possible. In general, ourresponse will be within fourteen (14) business days. Should we not be able torespond to your access request within thirty (30) days after receiving your accessrequest, we will inform you in writing within thirty (30) days of the time by which wewill be able to respond to your request. If we are unable to provide you with any
personal data or to make a correction requested by you, we shall generally inform youof the reasons why we are unable to do so (except where we are not required to do sounder the PDPA).

16.

Please note that depending on the request that is being made, we will only need toprovide you with access to the personal data contained in the documents requested,
and not to the entire documents themselves. In those cases, it may be appropriate for
us to simply provide you with confirmation of the personal data that our organisation
has on record, if the record of your personal data forms a negligible part of thedocument.

PROTECTION OF PERSONAL DATA17.

To safeguard your personal data from unauthorised access, collection, use, disclosure,
copying, modification, disposal or similar risks, we have introduced appropriate
administrative, physical and technical measures such as minimised collection of
personal data, authentication and access controls (such as good password practices,need-to-basis for data disclosure, etc.), encryption of data, up-to-date antivirus
protection, and regular patching of operating system and other software
4DATA PROTECTION NOTICE FOR EMPLOYEES

18.

You should be aware, however, that no method of transmission over the Internet or
method of electronic storage is completely secure. While security cannot beguaranteed, we strive to protect the security of your information and are constantlyreviewing and enhancing our information security measures.

ACCURACY OF PERSONAL DATA
19.

We generally rely on personal data provided by you (or your authorised representative).
In order to ensure that your personal data is current, complete and accurate, please
update us if there are changes to your personal data by informing our Data Protection
Officer in writing or via email at the contact details provided below.

RETENTION OF PERSONAL DATA
20.

We may retain your personal data for as long as it is necessary to fulfil the purposes
for which they were collected, or as required or permitted by applicable laws.

21.

We will cease to retain your personal data, or remove the means by which the data
can be associated with you, as soon as it is reasonable to assume that such retention
no longer serves the purposes for which the personal data were collected, and are nolonger necessary for legal or business purposes.

TRANSFERS OF PERSONAL DATA OUTSIDE OF SINGAPORE
22.

We generally do not transfer your personal data to countries outside of Singapore.
However, if we do so, we will obtain your consent for the transfer to be made and willtake steps to ensure that your personal data continues to receive a standard ofprotection that is at least comparable to that provided under the PDPA.

DATA PROTECTION OFFICER
23.

You may contact our Data Protection Officer if you have any enquiries or feedback on
our personal data protection policies and procedures; or if you wish to make any
request, in the following manner:
Contact No.
: 62249422
Email Address : dpo@yayoi.sg

EFFECT OF NOTICE AND CHANGES TO NOTICE
24.

This Notice applies in conjunction with any other policies, notices, contractual clausesand consent clauses that apply in relation to the collection, use and disclosure of yourpersonal data by us.

25.

We may revise this Notice from time to time without any prior notice. You may
determine if any such revision has taken place by referring to the date on which thisNotice was last updated. Your continued employment and participation in ourrecruitment process constitute your acknowledgement and acceptance of suchchanges.

Effective date :Last updated :21/03/2022
23/07/20245