Q U I C K R E F E R E N C E G U I D E 2023 / 24

Yvonne Lee
Director, International OfficeHong Kong Baptist UniversityInternational Office
AAB 703, Level 7
Academic and Administration Building
Baptist University Road Campus
Kowloon Tong
Hong Kong
Phone+852 3411 2188

Fax+852 3411 5568

Emailexchange@hkbu.edu.hk

WebsiteUniversity
http://www.hkbu.edu.hk
Student Exchange Programme
http://intl.hkbu.edu.hk

Matt Chung
Global Engagement Manager
GLOBAL STUDENT MOBILITY
Trinity Pun, Global Engagement Manager
Coordinator for the Americas and Europe (Denmark,Finland, Germany, Sweden)
Email trinitypun@hkbu.edu.hk
Phone +852 3411 5328
Sonia Tai, Assistant Global Engagement Manager
Coordinator for Asia and Africa
Email soniatai@hkbu.edu.hk
Phone +852 3411 5346
Yuki Yip, Assistant Global Engagement Manager
Coordinator for Oceania and Europe (France,Ireland, Netherlands, UK)
Email yukiyip@hkbu.edu.hk
Phone +852 3411 5363
Shirina Sit, Global Engagement Officer
Coordinator for Europe (Croatia, Estonia, Greece,Hungary, Iceland, Italy, Norway, Slovenia,Switzerland, Türkiye)
Email shirinasit@hkbu.edu.hk
Phone +852 3411 6577
Yan Chan, Project Executive
Coordinator for Europe (Austria, Belgium, Czech
Republic, Poland, Portugal, Spain)
Email hy_chan@hkbu.edu.hk
Phone +852 3411 6472

1

SEMESTER(Fall Semester)START
1 September 2023 (Fri)END (including exams)
Late December 2023 (exams will end before Christmas)

2

SEMESTER(Spring Semester)

START
8 January 2024 (Mon)
END (including exams)
Late May 2024

1

ACADEMIC REQUIREMENTS
Minimum 2.5 cumulative GPA or equivalent

6

LANGUAGE COURSES
Credit-bearing Putonghua (Mandarin) and Cantonesecourses for non-Chinese speakers are available.

2

LANGUAGE REQUIREMENTS FORNON-NATIVE ENGLISH SPEAKERS
Non-native English speakers are required to haveattained an English proficiency level of TOEFL
550 (paper-based)/79 (internet-based) or
IELTS 6.0 or above.

7

COURSE REGISTRATION
Students will receive an email about online course
registration period and procedures after they havebeen accepted.

3

FULL-TIME STUDY LOAD
Minimum study load per semester: 12 credit units(approx. 4 courses)
Maximum study load per semester: 18 credit units(approx. 6 courses)

4COURSES AVAILABLE TOEXCHANGE STUDENTS
https://ar.hkbu.edu.hk/student-servic
es/incoming-exchange/course-list

5

Students are advised to allow flexibility in the study
plan in case of unsuccessful registration in somecourses. They may adjust the course registration
during the course add/drop period during the first
2 weeks of classes. The Academic Registry will
provide details about the course add/drop systemat the orientation.

COURSE RESTRICTIONS
Courses that are not listed in the above web link.

8TRANSCRIPTS
Official transcripts in electronic format are generally
available about 2 months after the final exams.
Students will receive a notification email when thetranscripts are available. Students may log into theHKBU Digital Credential System to access andshare their official transcripts with their homeinstitutions FREE OF CHARGE.

1 May 2023 (Mon)

15 May 2023 (Mon)

1 October 2023 (Sun)15 October 2023 (Sun)NOMINATIONS BY HOME INSTITUTION• Home institution will nominate students to HKBU inaccordance with the mutually agreed number ofexchange places.
• HKBU will create an online application account foreach nominated student and inform the student ofhis/her login details.

Student Visa Application Form (ID 995A) and further
information can be found at

APPLICATIONS BY NOMINATED STUDENTS• A nominated student should log into the HKBU
Online Application System and complete theapplication form.
• Upon submission of his/her online application form,
the student should submit the Hong Kong student
visa application form and all the required supporting
documents via our online form. Please see below forvisa requirements.

Guidebook for Entry for Study in Hong Kong(Chinese Version):

STUDENT VISA APPLICATIONAll students must apply for a student visa/permit inorder to study in Hong Kong. HKBU International
Office will coordinate with the Hong Kong
Immigration Department (IMMD) in Hong Kong on
the students’ behalf. Please note that students do notneed to arrange their visas at their local Chinese
embassy/consulate. It normally takes the IMMD 6-8
weeks to process a visa application. Once available,
HKBU International Office will collect the student visa
and send it to the student. Students will be required topay HKBU for the visa fee after arriving in Hong Kong.

• Three passport size photos

https://www.immd.gov.hk/eng/forms/forms/id995a.html

Sample Completed Visa Application:
https://intl.hkbu.edu.hk/f/upload/464/ID995ASample.pdf

Guidebook for Entry for Study in Hong Kong
(English Version):
http://www.immd.gov.hk/pdforms/ID(E)996.pdf

http://www.immd.gov.hk/pdforms/ID(C)996.pdf

SUPPORTING DOCUMENTS• Original copy of the official transcript in Englishor Chinese• For non-native English speakers, English language
proficiency proof (TOEFL or IELTS) or a support
letter issued by home institution• Two copies of passport page (with personalparticulars)(The passport should be valid for at least 6 months
beyond the student’s intended stay in Hong Kong.)• For students from Mainland China, Macau andTaiwan, please also attach copies of the identity
documents, e.g. identity cards, census papers, etc.
• Evidence of the student’s financial standing in
English or Chinese, e.g. bank statements, savings
account passbooks, scholarship letters, etc.

Submit ALL the completedforms with required
documents on or before theapplication deadline via ouronline form.

OTHER FACILITIES ON CAMPUS
Bookshop, cafeteria, Chinese restaurant, Chinese medicine
clinic, clinic, computer centre, learning commons, library,mini-banks, sports centre, and swimming pool

HEALTH INSURANCE REQUIREMENTS
All exchange students are required to obtainadequate insurance prior to arrival in Hong Kong.
Students should check with their home institutions
and/or insurance agents about medical and accident
insurance coverage. If the home insurance policy
covers the concerned student for his/her overseas
study, he/she should retain it. If that is not the case,the student is advised to negotiate for coverage of
his/her overseas study in Hong Kong (including
personal trips outside Hong Kong) before travelling.

“MEET AND GREET” SERVICE“Meet and Greet” service will be offered on designatedarrival dates (exact dates will be announced tostudents) – from Hong Kong International Airport
or Hung Hom Railway Station to campus.

All exchange students are expected to arrive on
required arrival dates and attend an orientation
programme. Please plan your schedule and travel
arrangements accordingly.

Students arriving on other dates will need tomake their own way to the campus.
The International Office will provide public
transportation information.

HK$2,000
HK$500
HK$5,000

HK$1,000
HK$800
HK$1,000
HK$10,300
March 2023