Draw Guide 7.4

Chapter 10,
Printing, Exporting andEmailingCopyrightThis document is Copyright © 2023 by the LibreOffice Documentation Team. Contributors arelisted below. This document maybe distributed and/or modified under the terms of either the GNU
General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative
Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
All trademarks within this guide belong to their legitimate owners.

Contributors
Contributors for this edition:Peter Schofield

Contributors for previous editions:
Claire Wood
Hazel Russman

Jean Hollis WeberJohn A Smith

Kees Kriek
Peter Schofield

Ron Faile Jr.

Feedback
Please direct any comments or suggestions about this document to the Documentation Team
mailing list: loguides@community.documentfoundation.org.

Note
Everything sent to a mailing list, including email addresses and any otherpersonal information that is written in the message, is publicly archived andcannot be deleted.

Publication date and software version
Published January 2023. Based on LibreOffice 7.4 Community.
Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS
Some keystrokes and menu items are different on macOS from those used in Windows andLinux. The table below gives some common substitutions used in this document. For a detailed
list, see LibreOffice Help.
Windows or LinuxmacOS equivalent

EffectTools > Options
menu selection

LibreOffice > Preferences

Access setup options

Right-click

Control+click, Ctrl+click, or rightOpen a context menu
click depending on computer setup

Ctrl or Control⌘ and/or Cmd or Command,
depending on keyboard

Alt⌥ and/or Alt or Option depending
Used with other keys
on keyboard

F11

⌘+T

Used with other keys

Open the Styles deck in the
SidebarDocumentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Copyright.......................................................................................................................... 2
Contributors................................................................................................................................2
Feedback....................................................................................................................................2
Publication date and software version........................................................................................2
Using LibreOffice on macOS......................................................................................................2

Introduction...................................................................................................................... 5
Default printer setup........................................................................................................5
Quick printing...................................................................................................................5Linux or Windows printing..............................................................................................6
General options..........................................................................................................................6
LibreOffice Draw options............................................................................................................8

macOS printing................................................................................................................ 9
General printing options............................................................................................................10
LibreOffice Draw printing..........................................................................................................11
LibreOffice Draw More options.................................................................................................12

Printing examples..........................................................................................................14
Multiple pages on a single sheet..............................................................................................14
Individual page..........................................................................................................................14
Range of pages........................................................................................................................14
Selection printing......................................................................................................................14
Brochure printing......................................................................................................................15
Simplex printer.....................................................................................................................15
Duplex printer......................................................................................................................15
Black and white or grayscale printing.......................................................................................16
Printer settings.....................................................................................................................16
LibreOffice settings..............................................................................................................16

Exporting........................................................................................................................ 17
PDF format...............................................................................................................................17
Directly as PDF....................................................................................................................17
Controlling PDF content and quality....................................................................................17
Other formats............................................................................................................................18
Web pages................................................................................................................................18

Emailing documents......................................................................................................19
Open Document format............................................................................................................19
PDF format...............................................................................................................................19

Digital signatures...........................................................................................................19
Removing personal data............................................................................................... 20
Setting security and warning options........................................................................................20
Removing personal data and drawing information...................................................................21
Removing version information..................................................................................................22

Chapter 10, Printing, Exporting and Emailing | 3

Redaction........................................................................................................................22
Documents, spreadsheets, or presentations............................................................................22
Drawings...................................................................................................................................23

4| Chapter 10, Printing, Exporting and EmailingIntroduction
The procedures in this chapter for printing, exporting and emailing drawings from LibreOffice
Draw are examples only. Actual procedures do depend on the following:• Type of computer.
• Computer operating system and software application being used.
• Type of printer connected to the computer.
• How the printer is connected to the computer.

Note
Due to the different ways a computer can be setup, the print dialog that opens
may differ from the dialogs shown in this chapter.

Default printer setup
Before printing any drawings from LibreOffice Draw, it is recommended to setup a default printer.
An example printer setup procedure for LibreOffice Draw is as follows:
1) Go to File > Printer Settings on the Menu bar to open the Printer Setup dialog. An
example Printer Setup dialog is shown in Figure 1.
2) Select the required printer from the printers listed in the Name drop-down list.
3) Click OK to save the printer selection and close the Printer Setup dialog.

Quick printing
To quickly print a document or drawing, without changing any print settings, click on Print
Directly on the Standard toolbar (Figure 2) to send the entire document to the default printer thatis defined for the computer.
If Print Directly is not visible on the Standard toolbar, it can be added as follows:
1) Right-click in an empty area on the Standard toolbar and select Visible Buttons from thecontext menu.
2) Select Print Directly from the list of available tools and the Print Directly tool is added to
the Standard toolbar (highlighted in Figure 2).

Figure 1: Example Printer Setup dialog

Quick printing | 5

Figure 2: Standard toolbar — Print Directly installed

Notes
The options selected in the Print dialog only apply to the printing of the current
document that is open in Draw. To specify default print settings for LibreOffice, go
to Tools > Options > LibreOffice > Print (macOS LibreOffice > Preferences >LibreOffice > Print) on the Menu bar to open the Options LibreOffice Print
dialog.
Any print options selected in the Print dialog when printing from Draw overrides
the default printer settings that have been set using Tools > Options >LibreOffice > Print (macOS LibreOffice > Preferences > LibreOffice > Print)
and Tools > Options > LibreOffice Draw > Print (macOS LibreOffice >Preferences > LibreOffice Draw > Print).

Linux or Windows printing
For more control over printing when using a Linux, or Windows, open and use the Print dialog(Figure 3) using one of the following methods.
• Go to File > Print on the Menu bar.
• Use the keyboard shortcut Ctrl+P.
• Click on Print on the Standard toolbar.

General options
The following options are an example of what may be available on the General page of the Print
dialog (Figure 3).
Printer
Select the printer to use from the printers available in the drop-down list.
Status:Indicates if the selected printer is the default printer.
Properties
Click on Properties to open the properties dialog for the printer being used. The
options available in this dialog depends on the type of printer connected to thecomputer and the computer operating system being used.
Range and Copies
All Pages
Prints all the pages in the document.
Selection
Prints the pages selected in LibreOffice Draw.
Pages
Select the page number(s) to print. For multiple pages, use the format 1, 3, 7 or 1 – 5,7, 9 for page number selection.

6 | Chapter 10, Printing, Exporting and EmailingFigure 3: Print dialog — General page — Windows and Linux
IncludeSelect from the drop-down list Odd and Even Pages, Odd Pages, or Even Pages.
More > Paper sides
Select from the drop-down list Print on one side (simplex), Print on both sides (duplex
long edge), or Print on both sides (duplex short edge).
More > Number of copies
Enter number of printed copies required for the document.
More > Collate
Collates multiple printed copies into separate documents.
More > Order
Select from Create separate print jobs for collated output (only available when morethan one copy is being printed), or Print reverse order.
Page Layout
Paper size
Select the paper size to use from drop-down list.
Orientation
Select from the drop-down list Automatic, Portrait, or Landscape.

Linux or Windows printing | 7

More > Pages per sheet
Select from the drop-down list how many pages are printed on one sheet of paper.
More > Order
Select from the drop-down list the printing order of multiple pages on one sheet ofpaper.
More > Draw a border around each page
When multiple pages are printed on one sheet of paper, a border is drawn around each
page.
More > Brochure
Prints the document so the pages can be folded into a brochure or booklet.

LibreOffice Draw options
The following options are available on the LibreOffice Draw page of the Print dialog (Figure 4)
providing options that are only specific to the current drawing being printed:
Contents
When selected prints the Page name and/or Date and time on the drawing.
Color
Prints the drawing in Original colors, Grayscale, or Black & white.
Size
Print the drawing using one of the following options:
Original size
Prints the drawing using its original size.
Fit to printable page
Drawing size is changed so that it fits on the paper size used for printing.
Distribute on multiple sheets of paper
Used if the drawing is too large for the paper size being used.
Tile sheet of paper with repeated pages
Used to print multiple copies of a drawing on a page.

Figure 4: Print dialog — LibreOffice Draw page — Windows or Linux

8 | Chapter 10, Printing, Exporting and EmailingFigure 5: Print dialog — General printing — macOSmacOS printing
For more control over printing using macOS, open and use the Print dialog (Figure 5) using oneof the following methods.
• Go to File > Print on the Menu bar.
• Use the keyboard shortcut ⌘+P.
• Click on Print on the Standard toolbar.

macOS printing | 9

General printing options
The Print dialog in macOS has the following options are available for general printing (Figure 5).
Printer
Select the printer to be used from the drop-down list. If the default printer is being used,then this printer will already be selected.
Presets
Select from the drop-down list a printing preset. The presets available depend on the typeof printer connected to the computer. This also includes any custom presets that havebeen created.
CopiesEnter the number of copies to be printed.
Pages
All
Prints all the pages in the document.
Range from
Select a range of page number(s) to print.
Selection
Select the pages to print from the Pages pane.
Print in Color
Select this option to print the drawing in color if the printer selected is capable of color
printing. Deselect this option to print the drawing in monochrome.
Double-sided
Select this option to print the drawing double sided if the printer selected is capable ofdouble sided printing.
On
When selected, prints the drawing pages double-sided using long edge binding.
On (Short)
When selected, prints the drawing pages double-sided using short edge binding.
Media & Quality
Click on this option to open a drop-list down with the following options for media andquality.
Feed from
Select from the drop-down list the paper tray to use if the printer has more than one
paper tray.
Media Type
Select from the drop-down list the paper type that has been loaded into the paper tray
being used, for example Envelope, Photo, Plain Paper.
Quality
Select the level of printing quality required.
LayoutClick on this option to open a drop-list down with the following options for the document
printing layout.
Pages per sheet
Select from the drop-down list how many pages are printed on one sheet of paper.
Layout Direction
Select the printing order of multiple pages on one sheet of paper.
10 | Chapter 10, Printing, Exporting and EmailingBorder
When multiple pages are printed on one sheet of paper, a border is drawn around eachpage.
Reverse page orientation
If LibreOffice prints the pages in the wrong order, select this option and print the
document again.
Flip horizontally
If LibreOffice prints the pages in the wrong orientation, select this option and print the
document again.
Paper Handling
Click on this option to open a drop-list with the following options for paper handling whenprinting multiple page documents.
Collate Sheets
When selected collates multiple printed copies into separate documents.
Pages to Print
Select which pages in the document to print from the drop-down list: All pages; Odd
only; Even only.
Page Order
Select the page printing order from the drop-down list: Automatic; Normal; Reverse.
Scale to fit paper size
Adjusts the printed page to fit the paper size.
Destination Paper Size
Select a paper size from the options available in the drop-down list. Only available if
Scale to fit paper size has been selected.
Scale Down Only
Scales down the drawing to fit the page size. Only available if the selected page size issmaller than the drawing size.
WatermarkProvides options to print watermark text on the drawing pages, for example Confidential if
the document is of a sensitive nature.

LibreOffice Draw printing
Click on LibreOffice to open the printing options available for LibreOffice Draw (Figure 6).
Print selection only
Prints the selected pages in Pages pane.
Contents
Prints the Page name and/or Date and time on the drawing.
Color
Prints the drawing in Original colors, Grayscale, or Black & white.
Size
Prints the drawing using one of the following options:
Original size
Prints the drawing using its original size.
Fit to printable page
Drawing size is changed so that it fits on the paper size used for printing.

macOS printing | 11

Figure 6: Print dialog — LibreOffice Draw options — macOS
Distribute on multiple sheets of paper
Used if the drawing is too large for the paper size being used.
Tile sheet of paper with repeated pages
Used to print multiple copies of a drawing on a page.

LibreOffice Draw More options
To access more printing options in LibreOffice Draw, click on More to open the More page formore LibreOffice Draw options (Figure 7).
Brochure
When selected, prints the document so the pages can be folded into a brochure or
booklet.

12 | Chapter 10, Printing, Exporting and EmailingFigure 7: Print dialog — LibreOffice Draw More page — macOS
IncludeSelect which pages to print from the drop-down list: All pages; Front sides/right pages;
Back sides/left pages. Only available when Brochure is selected.
Use only paper tray from printer preferences
When selected, the printer tray selected on the printer overrides the selected tray in theprinter properties on the computer.
All Pages
All the slides in the slide show are printed.
Pages
Enter the page number(s) in the text box that are to be printed. For multiple pages, use
the format 1, 3, 7 or 1 — 5, 7, 9 for page number selection.
Selection
Prints the pages selected in the Pages pane.

macOS printing | 13

Printing examples
The following printing instructions are examples only. Actual method of printing may differ fromthese examples because printing depends on computer operating system, computer setup, andthe printer being used. For more information on printing, see the Writer Guide.

Multiple pages on a single sheet
1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) In Page Layout, select the number of pages to print per sheet of paper from the Pages
per sheet drop-down list. The preview panel on the right shows how the pages will look ona printed sheet of paper.
4) In Page Layout, select how the multiple pages are printed on the sheet of paper from theOrder drop-down list.
5) If necessary, select Draw a border around each page to distinguish each page printed ona sheet of paper.
6) Click OK to print the document and close the Print dialog.

Individual page1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) In Ranges and Copies, select Pages and enter the page number of the page to print.
4) Click OK to print the individual pages and close the Print dialog.

Range of pages
1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) In Ranges and Copies, select Pages and enter the page numbers of the pages to print
using the format, for example, 1,3,7 or 2–5,7,9 for page number selection.
4) Click OK to print the pages and close the Print dialog.

Selection printing
1) Select the pages in the Pages panel in LibreOffice Draw.
2) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
3) Select the printer to use if more than one printer is connected to the computer.
4) In Ranges and Copies, select Selection and then select Odd and Even Pages, Even
Pages, or Odd Pages from the drop-down list.
5) Click OK to print the pages and close the Print dialog.

14 | Chapter 10, Printing, Exporting and EmailingBrochure printing
In Writer, Impress, and Draw, a document can be printed as a brochure (also known as booklet
printing). The pages are arranged so that when the printed pages are folded in half, the pages
are in the correct order to form a brochure or booklet.

Tip
Plan the document to make it look good when printed as a brochure. Choose
appropriate margins, font sizes, and so on as the pages are normally printed at
half size on a sheet of paper. Experiment to get the best document format tomatch the capabilities of the printer being used.

Simplex printer1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) In Printer, click Properties to open the properties dialog for the selected printer.
4) Make sure the printer is set to the same orientation (portrait or landscape) as specified in
the page setup for the document. Usually the orientation does not matter, but it does forbrochures.
5) Click OK to close the properties dialog and return to the Print dialog.
6) In Page Layout, select More, then select the Brochure option.
7) In Range and Copies, select Even pages, or Odd pages from the Selection drop-down
list.
8) Click OK to print the even or odd pages.
9) Take the printed pages out of the printer and put back into the printer in the correctorientation to print on the blank side. This may require some testing to find out what thecorrect arrangement is for the selected printer.
10) If Even Pages was selected, now select Odd Pages in Range and Copies. If Odd Pages
was selected, now select Even Pages in Range and Copies.
11) Click OK to finish printing the document as a brochure and close the Print dialog.
12) Make sure the printed pages create a brochure when all the pages are placed in thecorrect order.

Duplex printer1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) In Printer, click Properties to open the properties dialog for the selected printer.
4) Make sure the printer is set to the same orientation (portrait or landscape) as specified in
the page setup for the document. Usually the orientation does not matter, but it does forbrochures.
5) Click OK to close the properties dialog and return to the Print dialog.
6) In Range and Copies, select More, then select Print on both sides (duplex long edge)
from the Paper sides drop-down list. Actual options available for duplex printing dependon the printer model and the computer system being used.
Printing examples | 15

7) In Page Layout, Select More, then select the Brochure option.
8) In Range and Copies, select the All Pages option.
9) Click OK to print the document as a brochure and close the Print dialog.

Black and white or grayscale printing
Printer settings
The following example procedure explains how to print documents in black and white orgrayscale on a color printer:1) Open the Print dialog, see “Linux or Windows printing” on page 6,or “macOS printing” onpage 9.
2) Select the printer to use if more than one printer is connected to the computer.
3) Click on LibreOffice Draw to open the printing options page for LibreOffice Draw.
4) In Color, select Grayscale, or Black & white.
5) Click OK to print the document and close the Print dialog.

Note
Some color printers may only allow printing in color regardless of the settings
selected. More details can be found in the information that came with the selected
printer.

Tip
Grayscale is the best option for printing any colored text or graphics in adocument on a monochrome printer. Colors printed in shades of gray give moredetail. When printing color in black and white some of this detail maybe lost.

LibreOffice settings
To change the LibreOffice settings to print all colored text and graphics as grayscale, or black
and white:
1) Go to Tools > Options > LibreOffice Draw > Print (macOS LibreOffice > Preferences> LibreOffice Draw > Print) on the Menu bar to open the Options LibreOffice Draw Print
dialog (Figure 8).

Figure 8: Options LibreOffice Draw Print dialog
16 | Chapter 10, Printing, Exporting and Emailing

2) In Quality, select either the option Grayscale, or Black & white.
3) Click OK to save the change and close the Options LibreOffice Draw Print dialog.
4) Print the document using one of the above procedures and the document is printed asgrayscale, or black and white.

Exporting
PDF format
LibreOffice can export documents to PDF (Portable Document Format). This industry widestandard of file format is ideal for sending a file to be viewed on another computer using PDF
viewing software.

Directly as PDF
Export the entire document using default PDF settings as follows:
1) Click on Export Directly as PDF on the Standard toolbar, or got to File > Export As >Export Directly as PDF on the Menu bar.
2) Enter a file name and location for the PDF file and click on Save to export the file as PDF.

Note
Note that page range, image compression, or other printing options are notavailable when creating a PDF file using this method.

Controlling PDF content and quality
For more control over the content and quality of the resulting PDF, use the options available in
the PDF Options dialog (Figure 9). For more information on available options, see the Getting
Started Guide.

Figure 9: PDF Options dialog

Exporting | 17

1) Go to File > Export As > Export as PDF on the Menu bar to open the PDF Options
dialog.
2) Select the required options available in the available pages in the PDF Options dialog.
3) Click on Export and a file browser window opens.
4) Navigate to the location and enter a file name for the PDF being created.
5) Click on Save to export the file as PDF. The file browser window and the PDF Options
dialog close.

Other formats
LibreOffice can export files in various formats, which are listed in the drop-down list of the filebrowser window. For more information on exporting graphics, see Chapter 6, Editing Pictures.
1) Go to File > Export on the Menu bar to open a file browser window.
2) Navigate to the directory where the drawing is going to be saved.
3) Specify a file name for the exported drawing in the Name text box.
4) Select the required file format from the drop-down list.
5) Click on Save to save the file and close the file browser window.

Note
The content of the exported file depends on the elements selected on thedrawing. If no elements are selected, the entire drawing is exported.

Web pages
To export a multi-page Draw document as a series of web pages:
1) Go to File > Export on the Menu bar to open a file browser window.
2) Select HTML Document (Draw) (.html;.htm) as the file format and click on Save to open
the HTML Export dialog (Figure 10).

Figure 10: HTML Export dialog

18 | Chapter 10, Printing, Exporting and Emailing

3) In Assign Design, select New Design to create a new design, or select an Existing
design to use an existing HTML design.
4) Click on Next and follow the prompts to create the web pages and save the drawing asan HTML file. For more information on how to create HTMl file, see the Getting Started
Guide.

Emailing documents
LibreOffice provides several ways to send documents quickly and easily as an email attachment
in ODF format (LibreOffice default format), or as a PDF. For more information on emailingdocuments, see the Getting Started Guide.

Open Document format
To email the current document in ODF format:
1) Go to File > Send > Email Document on the Menu bar. LibreOffice opens the default
email program with the document attached to a new email.
2) In the email program, enter the recipient, subject, and message, then send the email.

PDF format
To email the current document as a PDF file:
1) Go to File > Send > E-mail as PDF on the Menu bar. and the PDF Options dialog(Figure 9 on page 17) opens.
2) Create a PDF file of the drawing using the options available in the PDF Options dialog,
see “PDF format” on page 17 for more information. The default email application openswith the PDF file attached to a new email.
3) In the email application, enter the recipient, subject, and message, then send the email.

Digital signatures
A digital signature is a mathematical scheme for verifying the authenticity of digital versions ofdrawings or documents.
To sign a drawing digitally, a personal key, also known as a certificate, is required. This personal
key is stored on the computer being used as a combination of a private key, which must be kept
secret, and a public key. These keys are added to a drawing when a digital signature is applied. A
certificate is obtained from a certification authority, which may be a private company or agovernment institution.
When a digital signature is applied to a drawing, a checksum is computed from the drawing
content plus the personal key being used. The checksum and public key are stored together withthe drawing.
When the drawing is opened on another computer with a recent version of LibreOffice, theprogram computes the checksum again and compares it with the stored checksum. If both
checksums are the same, the program opens the original, unchanged drawing.
In addition, the program can display the public key information from the certificate. This
information can then be compared with the public key that is published on the web site of thecertificate authority. Whenever the drawing is changed, this change breaks the digital signature.

Digital signatures | 19

For a more detailed description of how to obtain, use and manage a certificate and signaturevalidation, see the Getting Started Guide and Applying Digital Signatures in the LibreOffice
Help (https://help.libreoffice.org/7.1/en-US/text/shared/guide/digitalsign_send.html?
&DbPAR=WRITER&System=UNIX).

Removing personal data
It maybe necessary to remove any personal data, versions, notes, hidden information, or
recorded change from drawings before being distributed, or PDFs files created.

Setting security and warning options
1) In Tools > Options > LibreOffice > Security (macOS LibreOffice > Preferences >LibreOffice > Security), to open Options LibreOffice Security dialog (Figure 11).
2) Click on Options to open the Security Options and Warnings dialog (Figure 12).
3) Select the required options to allow LibreOffice to warn when drawings contain certain
information and/or automatically remove personal information on saving.
4) Click OK to close the Security Options and Warnings dialog and save the selected
options.
5) Click OK to close the Options LibreOffice Security dialog.

Figure 11: Options LibreOffice Security dialog

20 | Chapter 10, Printing, Exporting and EmailingFigure 12: Security Options and Warnings dialog

Figure 13: Properties dialog

Removing personal data and drawing information
1) Open the drawing file and go to File > Properties on the Menu bar to open the Properties
dialog (Figure 13).
2) Make sure the General page is selected and deselect the option Apply user data.
3) Click on Reset Properties to change the following file properties:– Remove any information in the created and modified fields.
– Delete the modification and printing dates.

Removing personal data | 21

– Reset the editing time to zero.
– Reset the creation date to the current date and time.
– Reset the version number to 1.
4) Click OK to save the changes and close the Properties dialog.

Removing version information
To remove any version information from a drawing, use one of the following methods:• Go to File > Versions on the Menu bar to open a properties dialog for the drawing, thenselect the versions from the Existing Versions list for deletion and click Delete. The
dialog automatically closes.
• Go to File > Save As on the Menu bar and save the drawing with a different name.

Redaction
Documents can be redacted to remove or hide any sensitive information allowing the selective
disclosure of information in a document while keeping other parts of the document secret.
When a redacted document is exported to a new document, any redacted portions are removed
and replaced by redaction blocks of pixels. This prevents any attempt to restore or copy theoriginal contents. A redacted document is often exported in PDF format for publication, or
sharing.
Any documents that are redacted in LibreOffice Writer, Calc, or Impress are automaticallytransferred as a copy to LibreOffice Draw where the redaction is carried out.

Documents, spreadsheets, or presentations
1) Open the document to be redacted in LibreOffice Writer, Calc or Impress, then go toTools > Redact on the Menu bar and the following happens:– The document is copied, prepared and transferred to LibreOfficeDraw as an untitledfile.
– LibreOffice Draw opens with the untitled document displayed.
– The Redaction toolbar (Figure 14) automatically opens. If the Redaction toolbar is not
displayed, go to View > Toolbars on the Menu bar in LibreOffice Draw and selectRedaction.
2) Go to Tools > Redact on the Menu bar and select either Rectangle or Freeform, or click
on Rectangle Redaction or Freeform Redaction in the Redaction toolbar.
3) Draw the required shapes to redact the sensitive areas in the document. The redaction
shape is gray allowing the sensitive areas in the document to be visible before they are
redacted.

Figure 14: Redaction toolbar

22 | Chapter 10, Printing, Exporting and Emailing

4) If necessary, click on Export Preview PDF to create a PDF copy of the document, thensave as a PDF file. Any sensitive information in the redacted areas can then be reviewed
before redaction is finalized.
5) If necessary, delete the PDF copy after reviewing the redaction areas in the file.
6) Go to Tools > Redact on the Menu bar and select either Redacted Export (White), or
Redacted Export (Black), or click on Redacted Export (White), or Redacted Export(Black) in the Redaction toolbar.
7) Navigate to the folder in the file browser window that opens where the redact document isgoing to be saved and enter a name for the document.
8) Click on Save to create the redacted PDF file as follows:– The gray redaction shapes are converted to white, or black shapes and the document
is exported as a PDF– There is no selectable text in the PDF file and any redacted content is non-existent.

Drawings
Open a drawing in Draw, then use Steps 2) thru 8) in “Documents, spreadsheets, orpresentations” on page 22 to create a redacted PDF copy of the drawing file.

Note
When a redacted document is exported as a new PDF file, any redacted portions
are removed from the new document and replaced by redaction blocks of pixels.
This prevents any attempt to restore, or copy the original contents that have beenredacted.

Redaction | 23