Examination for Admission
on Recommendation forOverseas Residents
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Examination for Admission onRecommendation for Overseas Residents
In this examination, applicants living outside Japan at the time of application can go through the selection process
without traveling to Japan. The purpose of this examination is to accept motivated and excellent students fromthroughout the world who have been recommended by their supervisor, dean, university president or a manager attheir place of work.


I. Number of Students to be Admitted


Number of Students to be AdmittedSchool

DivisionGraduate School ofAdvanced Science andTechnology

Division of Advanced
Science and Technology

October 2024 Admission

April 2025 Admission

15 (See Note 1)

15 (See Note 2)

Note 1: The number of students in October 2024 admission includes the number of students admitted in April 2024
through this examination to JAIST Doctoral Program.
Note 2: The number of students in April 2025 admission includes the number of students scheduled to be admitted inOctober 2025 through this examination to JAIST Doctoral Program.



II. Eligibility Requirements

Applicants must satisfy one of the following requirements by the day prior to the day of desired enrollment and must
live outside Japan at the time of application. Eligible applicants are those who have:
1. been granted a master’s degree or a professional degree (are stipulated in Article 5-2 of the Rules for Degrees(Ordinance of the Ministry of Education No. 9 of 1953) based on the Paragraph 3, Article 104 of the School
Education Act. The same applies hereafter.) from a Japanese university.
2. been granted a degree equivalent to a master’s degree or a professional degree in a foreign country.
3. been granted a degree equivalent to a master’s degree or a professional degree by completing a correspondence
curriculum of an overseas educational institution while residing in Japan.
4. been granted a degree equivalent to a master’s degree or a professional degree at a foreign-affiliated university
in Japan which has a graduate education curriculum under the school education system of its country, andspecifically designated by the Minister of Education, Culture, Sports, Science and Technology.
5. completed the master’s program at the United Nations University, and obtained a degree equivalent to a master’sdegree.
6. taken a curriculum at a university abroad, the United Nations University, or a curriculum specified in the above 4,
passed an examination or screening which is stipulated in Paragraph 2, Article 16 of the Standards for
Establishment of Graduate Schools (Ordinance of the Ministry of Education No. 28 of 1974), and have beenrecognized as having an academic ability equivalent to or greater than a holder of a master’s degree.
7. been designated as eligible by the Minister of Education, Culture, Sports, Science, and Technology. Eligible
applicants are those who have engaged in at least 2 years of research at a university or research institute after
graduating from a Japanese university or completing a 16-year curriculum of school education in a foreign country,and who have been recognized by JAIST as having equivalent or greater academic ability than a holder of amaster's degree.
8. been recognized by JAIST through the Judgment of Eligibility as having equivalent or greater academic ability
than a holder of a master's degree or a professional degree, and have reached 24 years of age.

Note: Applicants satisfying at least one of the eligibility requirements (1) ~ (6) are not required to pass through theJudgment of Eligibility. Such applicants should move to “III. Application Process”.

[Judgment of Eligibility]
Applicants who wish to apply under the eligibility requirements (7) or (8) must be screened by JAIST for eligibility
prior to applying. Applicants should download the instruction documents and forms for judgment of eligibility from ourwebsite and submit all the necessary documents before the following deadline. (Admissions > Application Guide >- 14 -

Judgment of Eligibility)
Examination

Application Deadline for Judgment of Eligibility(The application must arrive by)October 2024 admission

Tuesday, April 23, 2024

April 2025 admission

Friday, October 4, 2024

For more information about the judgment of eligibility, please see the link below.
[Judgment of Eligibility URL]
https://www.jaist.ac.jp/english/admissions/application-guide/Eligibility.html
Each applicant will be notified of the result of the judgment of eligibility about one week before the end of eachdeadline for the Pre-check. If you have not received the result until the last week of the deadline for the Pre-check,please contact the Admissions Section (Email:nyushi@ml.jaist.ac.jp). Only applicants who have been admitted toobtain the eligibility can apply for the examination.

III. Application Process
Follow Step 1 – 3 to complete your application.
1. Informal consent
Before applying for the examination, contact the faculty you wish to be supervised and obtain an informal consent ofacceptance in the laboratory.
This consent is informal, therefore, it does not mean you will succeed in the examination.
2. Pre-check
Please send PDF copies of all the application documents via email to the Admissions Section(Email:nyushi@ml.jaist.ac.jp) by the submission deadline below. We will check your documents whether there are
any mistakes or not and reply to you. (Regarding the application documents, please refer to “IV. ApplicationDocuments”.)Examination

Submission Deadline for Pre-check

October 2024 admission

Wednesday, May 15, 2024

April 2025 admission

Thursday, November 14, 2024

Note 1:Please write “(Your name) D_Overseas Residents_ pre-check” in the subject line.
Note 2: Do not attach any supporting items when sending your application documents for the Pre-check. Pleaseemail PDF copies of the required documents only*.
*Necessary documents are different depending on the method of screening fee payment.
z
In the case that you do not have a credit card, you need to submit proof of screening fee payment. It is
impossible to pay online without a credit card.
z
In the case that you have a credit card, it is possible to pay online after completing the Pre-check. Please write“I will use a credit card for my screening fee payment.” in the email when sending your application documents
for the Pre-check.
Note 3: The Pre-check is not mandatory, however, we highly recommend it. If your application documents are
insufficient, we will not be able to accept your application. You can lower the risk by taking the Pre-check earlier.
Note 4: We will not check the Pre-check documents after the Pre-check deadline. You can apply online and mail therequired documents without going through the Pre-check. Please refer to “3. Application”.
3. Application(1)

How to apply

䐟Online Application Registration- 15 -

Applicants must register their applications on the Internet to apply for the Examination for Admission onRecommendation for Overseas Residents. The application procedure will be completed by “ 䐠 MailingCertificates” after you register the online application and pay the screening fee.
The online application registration can be proceeded on our website. Please see our website for the detailed
information about online application registration. (Admissions > Online Application)[Online Application URL]
https://www.jaist.ac.jp/english/admissions/internet-application/internet-application.html
Applicants need to pay the screening fee of 30,000 yen when making the online application registration. For thepayment method, please see our website of the online application registration.
TypeScreening Fee

AmountSummary¥30,000z All transfer fees shall be paid by applicants in addition to the screening fee.
z The paid screening fee is non-refundable in principle.
z JAIST waives the screening fee for Japanese Government (MEXT) ScholarshipStudents.

Note: Since the screening fee can only be paid using a credit card for the online application from overseas,in thecase that you do not have a credit card, please contact the Admissions Section (Email:nyushi@ml.jaist.ac.jp) bythe day before the end of application period.
䐠Mailing Certificates
After registering the online application, please place the hard copies (the originals) of the required documents inan envelope and send it by registered mail such as DHL, FedEX, or EMS to the Admissions Section. (Pleasewrite applicant’s name, address and rubricate “Application Documents Enclosed” on the envelope.) Please notethat your application will not be completed until the parcel arrives at JAIST from the courier. Please keep thetracking number for your confirmation purpose and inform the Admissions Section (Email:nyushi@ml.jaist.ac.jp)
of it. Applicants are responsible to send all the required documents to JAIST by the deadline.
Mailing Address: Admissions Section
Japan Advanced Institute of Science and Technology (JAIST)
1-1 Asahidai Nomi Ishikawa 923-1292 JAPAN(2)

Application Periods
Examination

Application Period (Valid with postmark within the period)

October 2024 admission

Tuesday, May 7 - Friday, May 31, 2024

April 2025 admission

Wednesday, November 6 - Thursday, November 28, 2024
IV. Application Documents

Applicants need to upload the unspecified forms and prescribed forms, etc. when making the online application
registration. Also, you must submit the certificates as the application documents.
Please download the prescribed forms from our website and enter the information. The PDF format is preferable
when uploading.
[Prescribed Forms URL]
https://www.jaist.ac.jp/english/admissions/application-form/form-d.html(1)Documents to be uploaded by all applicants
Prescribed Forms

Application form

Summary
Please use the application form for Examination for Admission on
Recommendation for Overseas Residents.

- 16 -

Curriculum vitaeStatement of purposeThe statement of purpose should be less than or equal to one page in length,
single-sided, A4-sized paper and written horizontally with the font size of 11 points orlarger.
Do not attach any supplementary materials.

Self-Declaration Form ofApplicability to a SpecificCategory
Unspecified Forms

Summary

Research Outline[The format is unspecified.]
Please summarize the research you have undertaken in English or Japanese.
Submissions should be less than or equal to four pages in length, single-sided,
A4-sized paper. The number of words is not specified. If you have written
academic papers, you may list them on the last page (Included in the number ofthe pages). Each page must have the applicant’s name and the page number inthe right upper corner.

Research Proposal[The format is unspecified.]
Please summarize the research proposal that describes what you wish to workon at JAIST in English or Japanese. Submissions should be less than or equal
to two pages in length, single-sided, A4-sized paper. The number of words is
not specified. Each page must have the applicant’s name and the page
number in the right upper corner.

CertificateConsent of acceptanceSummary
[The format is unspecified.]
Please submit a copy of the email which indicates the informal consent ofacceptance in the laboratory from your intended supervisor.(2)Documents to be submitted by all applicantsCertificates

Summary

Two letters of recommendation[The format is unspecified.]
Please submit letters of recommendation from two persons. They are*Copies are NOT acceptable.

zAt the university where the applicant obtained (or will obtain) his/hermaster’s degree: Supervisors, the dean of your faculty or department, orthe president, etc.

zAt the company where the applicant is (or was) employed (If applicable):
An immediate supervisor or a manager of human resources department,etc.

Letters must be prepared in English or Japanese.
Please show the following instructions and inform the deadline to yourrecommenders.
Please give your personal impressions of the applicant’s motivation,
 aptitude and character to study. Please describe the details of the research or work that the applicant has conducted.
Please provide your name, title/position, organization, signature and date.
 Please pass the letter to the applicant. He/She will submit the letter to JAIST along with all other documents.
- 17 -Official transcript*Copies are NOT acceptable.

An official transcript must be issued by the president or a dean of the university fromwhich the applicant obtained (or will obtain) his/her master’s degree and bear thestamp or embossed seal and the signature of the authorizing official.
Applicants should submit one of the following:a) Transcript issued by university (original)b) Certified true copy of transcript by university (original)c) Certified true copy of transcript by public institution (original)

Proof of (expected) master’s
degree*Copies are NOT acceptable.

Proof of screening fee payment*Copies are acceptable.

The certificate must be prepared in English or Japanese. Documents in languages
other than English or Japanese must be accompanied with an official translation in
English or Japanese. Translations must be issued by the university or a publicinstitution and bear the stamp or embossed seal of the university or the institution
and the signature of the authorizing official. Translations from a Japanese language
school or translation company are acceptable if they are stamped with the official
seal of the translating body.
If applicants apply under the eligibility requirement (7) or (8), they do not need tosubmit it.
Proof of master’s degree must be issued by the president or a dean of the university
from which the applicant obtained (or will obtain) his/her master’s degree and bear
the stamp or embossed seal and the signature of the authorizing official.
Applicants should submit one of the following:a) Master’s degree certificate issued by university (original)b) Official letter issued by university (original)c) Certified true copy of diploma by university (original)d) Certified true copy of diploma by public institution (original)
The certificate must be prepared in English or Japanese. Documents in languages
other than English or Japanese must be accompanied with an official translation in
English or Japanese. Translations must be issued by the university or a public
institution and bear the stamp or embossed seal of the university or the institution
and the signature of the authorizing official. Translations from a Japanese language
school or translation company are acceptable if they are stamped with the official
seal of the translating body.
If applicants apply under the eligibility requirement (7) or (8), they do not need tosubmit it.
In the case that you can finish the payment with your credit card online, you donot need to submit it.
Please send 30,000 yen to the following bank account by international banktransfer and submit proof of payment.
The remitter’s name should be the applicant’s name.
Bank Name
Branch Name
Branch Address
Beneficiary
Type of Account
Account Number
SWIFT(BIC)
CodeThe Hokuriku Bank, Ltd.
Kanazawaminamichuo Branch
1-32-38, Teraji, Kanazawa, Ishikawa,JapanJapan Advanced Institute of Scienceand Technology
Ordinary savings account6037485RIKBJPJT[Note] In the case that you use the international bank transfer, please make it
as soon as possible, because we will confirm your online registration after
confirming your payment in our bank account. Please make sure to arrange
the corresponding bank fees to be "charged to the remitter". If it is charged
to the beneficiary by error, the corresponding bank will deduct the fees fromthe amount of remittance and your payment to JAIST will be insufficient. Thiswill cause your application to be rejected.
JAIST waives the screening fee for Japanese Government (MEXT) ScholarshipStudents.

- 18 -(3)Documents to be submitted by specified applicants< Only for foreign government scholarship students>
Certificate

Summary

Certificate of foreign government
sponsored student*Copies are acceptable.

The certificate must prove that the applicant is a foreign government sponsoredstudent.

[Important] The details of “*Copies are NOT acceptable.”
Certificates must be original. Certificates bearing an electronic seal but not issued on anti-counterfeiting paper are
not accepted unless the envelops are sealed by the university from which the applicants graduated (or will graduate).
If applicants cannot submit the original, please submit the Certified True Copy, which is proved by the university thatapplicants graduated from or a public institution such as an Embassy or a Consulate that it is the true copy of theoriginal certificate.

V. Selection Method

When the application documents are accepted, the interviewers will be assigned based on each applicant’s field ofspecialization. Applicants will be contacted individually by the interviewers regarding the method, date and venue ofthe interview. Please wait for the interviewer to contact you.
The interview is conducted mainly through web communication tools for the purpose of discussing the details of yourresearch proposal and your school life after enrollment. Applicants have a choice of speaking in English orJapanese.
All applications are evaluated on the result of the interview and all the application documents submitted, based on
the holistic screening criteria.



VI. Notification of Admission Decision and Admission Procedures

(1)

Dates of Notification of Admission Decision and Admission ProceduresAll applicants will be notified of the decision by email. Admissions decisions will not be released on our website; notelephone or email inquiries concerning examination results will be accepted. The dates of the notification aredescribed below.
Successful applicants will receive information on admission procedures at the time of notification of the Admission
Decision. Please conduct the procedures by the specified deadlines.

(2)

 Examination

Date of Notification ofAdmission Decision

Period of Admission Procedures

October 2024 admission

Friday, July 26, 2024

Early September, 2024

April 2025 admission

Friday, January 24, 2025

Late February, 2025

Expenses Required for Enrollment
Type

1.

Entrance feeAmountSummary¥282,000

The entrance fee is non-refundable.
The tuition payment will be made by automatic withdrawal fromthe student’s own bank account.

2.

For a half year¥267,900

For a year¥535,800

Tuition

The automatic withdrawal date for the first semester tuition is
May 20th, and for the second semester tuition, it is November
20th.
The payment of the amount for a year all together isacceptable.

- 19 -3.

JAIST students are required to purchase the both insurances.

Insurance fee for three years:
Gakkensai PAS¥3,620Gakkensai LSRNote 1: Instructions for completing payment will be sent to successful applicants along with documents for admission
procedures.
Note 2: In case the amount of entrance fee and tuition are revised while the student is enrolling and attending JAIST,
the new amount shall be applied.
Note 3: JAIST waives the entrance fee and tuition for Japanese Government (MEXT) Scholarship Students.
(3)CampusStudents who enrolled in JAIST based on this entrance examination are allowed to study only at the Ishikawa
campus. Ishikawa campus students are not allowed to study at the Tokyo Satellite except for open seminars.

VII. Other Important Information
Please review “Important Information” thoroughly.

- 20 -