Ref.: SCBD/CES/AD/lp/73412

27 August 2010
NOTIFICATION

COP/MOP-5 and COP-10 Side-events are available on-line
Dear Madam/Sir,
I am pleased to inform you that the side-events registered for the Fifth meeting of theConference of the Parties serving as the Meeting of the Parties to the Cartagena Protocol on
Biosafety (COP-MOP 5) and the Tenth meeting of the Conference of the Parties to theConvention on Biological Diversity (COP 10) in Nagoya, Japan in October 2010 have been
allocated and are presently available on the Secretariat’s web site at:
COP/MOP-5: http://www.cbd.int/mop5/side-events/?mtg=mop-05
COP-10:
http://www.cbd.int/cop10/side-events/?mtg=cop-10
The Secretariat received an overwhelming number of side-event requests and in order toaccommodate the maximum number possible, an additional time slot from 4:30 p.m. to 6:00 p.m.
was added. The Secretariat would like to thank all organizers who agreed to merge their sideevents. Information on the side-events, rules and regulations is also available at the above links.
Should there be any corrections or cancellations to be made, kindly inform Ms. LisaPedicelli (lisa.pedicelli@cbd.int).
Please accept, Madam/Sir, the assurances of my highest consideration.

Ahmed Djoghlaf
Executive Secretary

To all CBD and CPB National Focal Points and Relevant Organizations

Secretariat of the Convention on Biological Diversity
United Nations Environment Programme
413 Saint-Jacques Street, Suite 800, Montreal, QC, H2Y 1N9, Canada
Tel : +1 514 288 2220, Fax : +1 514 288 6588
secretariat@cbd.int
www.cbd.int

SIDE-EVENT INFORMATION, RULES, REGULATIONS AND PROCEDURES
Participation in side-events
Please note that all side-event speakers and special guests need to be pre-registered toattend the COP-MOP-5 and/or COP-10 meeting even if it is only to attend side-events.
On-site side-event assistance
We will shortly publish on this web site information pertaining to a dedicated telephoneline which will be available on-site to assist side-events organizers with IT equipment, special
catering needs, assistance to locate shipment of publications/material, assistance with clearing
speakers or special invitees to enter the venue, from 9:00 a.m. to 6:00 p.m. during the COP/MOP5 and the COP-10 meetings. More information will be provided by 8 October 2010 (kindlyrevisit this page for updated information).
Standard equipment in all side-event rooms
All side-event rooms are equipped with the following:-LCD projector with sound/audio;
Computer or laptop;
Microphone on the podium;2 microphones per room for participants;

Side-event organizers responsibilities
The following items have cost implications.
-Rental of any other type of equipment needed for a side-event can be made bythrough:Rental of technical equipment
Congress Corporation
E-mail: side_event@congre.co.jp
Fax: +81-52-950-3370-All costs associated with the catering for side-events are borne by the organizer(s).
Catering requests should be made to the following organization:
Catering
Meitetsu Grand Hotel
E-mail: ncc-cop10@meitetsu-gh.co.jp
Fax: +81-52-683-7730
Catering request form: http://www.nagoya-congresscenter.jp/english/catering.html
Please note that more detailed information with regard to catering services will beavailable on the web site

-All interpretation needs, interpretation equipment
Interpretation services and equipment
Congress Corporation
E-mail: side_event@congre.co.jp
Fax: +81-52-950-3370
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Display of side-event information
Special panels will be allocated for advertizing of side-events at the meeting venue.
Advertising will not be permitted in any other area and will be immediately removed. Organizers
may distribute flyers directly to participants.
Food and drink in side-event rooms
NO FOOD OR DRINK IS ALLOWED IN THE FOLLOWING MEETING ROOMS:Century Hall
Shitori Hall
Event Hall
Food and drink may be consumed in the all other side-event rooms provided that theorganizers ensure that the space is cleaned up after the event.
Room number descriptionAll side-events room numbers are descriptive according to the meeting venue: forexample: Room 234, (2) highlights the building, (3) refers to the floor number and the last digit
is room number.
Room location change
In the event that the room location is changed, it is the responsibility of the organizers toadvise the catering, equipment rental and interpretation services. An e-mail will be sent to you by
the Secretariat to advise you of any room change. Kindly ensure that the information provided in
the side-event request contains the correct contact e-mail.
The Secretariat has booked all side-event spaces during the COP-MOP-5 and COP-10,and therefore it will be not be possible to move/change the date and time of your event.

Room set-up and IT equipment
There are a variety of room set-up styles such as U-shape, classroom, theatre. Please beadvised that the room set-up cannot be altered, and the podium, chairs, tables, and equipment
should not be moved for any reason.
Additional time slot for side-events
The Secretariat received an overwhelming number of side-event requests and in order toaccommodate the maximum number possible, an additional daily time slot from 4:30 p.m. to 6:00
p.m. was added.
Equipment provided in side-event rooms
All rooms are equipped with a computer/laptop equipped with internet, LCD projector(with sound and image connection to the projector), microphone on podium and 2 or more
microphones for participants).
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Rooms containing interpretation equipment
Please be advised that only the following rooms are equipped with interpretation booths.
-Century Hall (6 booths)
Shitori Hall (6 booths)
Event Hall (6 booths)
Nagoya University (2 booths)

Compendium of side-events
In order that the Secretariat may publish a compendium of side-events held during themeeting, side-event organizers are kindly requested to send to Ms. Pedicelli(lisa.pedicelli@cbd.int) a short abstract on the objective of the side-event, as well as a summaryof the side event no later than 15 November 2010. Any submission received after the deadline
will not be included in the compendium.

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