Sustainability Living Lab
Funding Program (SLLFP)
application
STEP 1
The idea phase
Ensure that your project qualifies for the Sustainability Living Lab Funding
Program by verifying your project against the funding flowchart, and get
support to develop your project idea by reaching out to the Sustainability Living
Lab Coordinator at the Office of Sustainability.
If you would like to apply for the Sustainability Action Fund’s Special Project Fund,
please refer to that program’s unique application process.

STEP 2
Drafting and feedback
Once you have verified your project’s eligibility for the Sustainability Living LabFunding Program, draft your application well before deadline and send it to boththe Project Coordinator at the SAF and the Sustainability Living Lab
Coordinator at the Office of Sustainability for them to offer support andfeedback.
This allows you to develop the best application possible and gain a higher chance ofbeing approved by the Sustainability Living Lab Funding Program (SLLFP)
Committee.

STEP 3
Submission
Applications for the SLLFP are reviewed once per semester by the SLLFPCommittee. The semesterly application periods are as follows:-Fall Semester is open from September 15 to October 27, 2023
Winter Semester is open from January 15 to February 23, 2024
Summer Semester is open from May 15 to June 21, 2024

NOTE: Any incomplete applications that are submitted run the risk of not being
considered for funding. This includes but is not limited to missing information; vague,inaccurate, or confusing information; and/or incomplete budgets.
Should you require any additional support or help in refining your application prior tosubmission, please contact the Sustainability Living Lab Coordinator at the Office ofSustainability.
Send your completed application to SLLFP@concordia.ca by the program deadline.

STEP 4
Funding decision
The SLLFP Committee will meet after the end of each application period toreview, discuss, and allocate funding for all received eligible applications. Oncea decision on a project is reached, a notification will be sent to applicants viaemail.

Table of Contents
Concordia Funding Flowchart
Part 1: Project Leader(s) Information
Part 2: Project Overview
Part 3: Budget
Part 4: Vision & Goals
Part 5: Outreach & Volunteering
Part 6: Workflow & Reporting
Part 7: Documents

CONCORDIA FUNDING FLOWCHART
Use this flowchart to determine the right funding for you!
Does your project offer aleadership opportunity forone or more students?
YESNO

Does your project offer
experiential learning
opportunities to one or morestudents?

Sorry, you must have or plan to have astudent on your project leadership
team.

NOYou need to provide an experiential
learning opportunity for one or morestudents to qualify for SLLFP funding.
Click here to learn more about
experiential learning.

YES

Does your project address one
or more of the 5 streams of the
Sustainability Action Plan?
bilNOYESYou can review other funding
opportunities here if you are astudent, and here if you are faculty.

Does your project include afaculty and/or staff member?

NOContact
sandra.mouafonouadje@concordia.ca
for assistance in finding theappropriate faculty and/or staff
member to support the project.

YES

APPLY FOR THE
SLLFP!

PART ONE
Project leader(s) information
1.1 Project leadership teamProject leads must include representation from faculty and/or staff as well as include at least
one student. Note that if the student is not already part of the leadership team but there areplans to recruit one, submitting teams must fill out question 1.2 below.

First and last name

Email address**

Concordia
affiliation(student,faculty, staff)

Group /
department /campaign /initiative

Team role(s)/ position

Anticipated #of hours
worked onproject** All listed project leads will be included in communications from the SLLFP unless theiremail address is left blank.

1.2 Student leadership
Project teams comprised of faculty and/or staff must demonstrate that one or more students
will become involved on the project leadership team. Please break down the nature ofinvolvement, tasks and expected timeline for their inclusion on the project. (~100 words)

PART TWO
Project overview
2.1 Project details
Project title:
Project start date:
Project end date:
Project event date(s) (if applicable):

2.2 Project purpose
Please clarify what the aim(s) of your project are (~100 words)

2.2 Project themes
Please select up to two (2) from the list below. Click here to find descriptions ofthe SAF’s sustainability themes.
Food

Social Justice

Waste

Community

Energy Resources & Technology

Education

Health & Wellbeing

2.3 Project topics
Please select up to three (3) from the list below by holding the "control" key andclicking.

Select up to 3Abolition
Access to and democratization of knowledge
Accessibility (ableism, barrier removal, people with diabilities, etc.)
Climate change
Community building
Community economic development and alternative business models
Environmental justice
Food security and sovereignty
Gender and sexuality
Human health and Wellness
Indigeneity
Labour issues
Pollution (air, water, land, light, noise, etc.)
Poverty and Income Inequality
Race and ethnicity
Resource depletion and waste management
Sustainable production and consumption
Sustainable transportation
Transformative justiceWildlife conservation and biodiversity issues

2.4 Sustainability Action Plan topics
What stream topics of Concordia University’s Sustainability Action Plan does
your project address? Pease select up to three (3) from the sections below.

Sustainable Food Systems
Sustainable or fair trade foodprocurement

Urban agriculture
Other:

Food scarcity/security

Zero Waste
Zero waste events (includes food anddrinks)

E-wasteZero waste procurement & reuse

Supporting local communities andeconomies

Zero waste labs

Other:

Climate Action
Buildings and energy

Greening and adaptation

TransportCommunity resilience

Investments

Other:

Sustainability in Research
Sustainability or SDG-related research
Sustainable research practices
Other:

Sustainability in Curriculum
Development of new sustainability
courses or modules / units
Development or enhancement ofpedagogical approaches for nurturing
sustainability competencies

Development of immersive
sustainability education experiences forstudents
Other:

2.5 How would your project contribute to each of the Sustainability Action Plan
stream topics that you identified above? (~250 words)

2.6 Through which methods will your project contribute to the Sustainability
Action Plan stream topics that you identified above? Please check all that apply
and specify.
Engagement, education, and awareness:

Research, data or knowledge that supports Concordia’s progress on the topic:

Applied project making use of physical campus space:

Applied project involving Concordia programming or operations:

2.7 Planning sustainable events
If your project involves an event that will span multiple days and / or involve 500
people or more, please fill out the Sustainable Event Checklist and attach it with yourapplication.
As well, have you considered Sustainable Event Certification? It is a voluntary andfree service available to all members of Concordia who wish to take measurable
action in making their events more sustainable.
Yes, we're already certified!

No, but we plan toYes, we have begun the process

No, and we don’t plan to2.7 Project Abstract
Imagine the abstract as your elevator pitch, a short description you can give tosomeone in 30 seconds. Summarize all pertinent information about your project,including the purpose, forecasted results, and impacts. (~250 words)

2.8 Project stakeholders
Is your project collaborating or partnering with another group, department, campaign,or initiative? Please complete the table below for each stakeholder involved in theproject.

Group / department /campaign / initiative

Contact nameContact email**Amount of financial
contribution (ifapplicable)

Internal toConcordia orexternal?

** We will only contact the stakeholder if we have questions about their involvement.

PART THREE
Budget
3.1 Where do you plan to allocate SLLFP funding?
Please select all that apply. To see a list of eligible expenses click here.
Honorarium

Outreach / marketing

Salary / wages

SoftwareSpace / venue rental

Equipment

Catering / food

Other:

3.2 Budget
Click here to download the project budget. Please fill out only the fields that areapplicable for your project and submit the completed budget with your application.
Estimated total project expenses:
Total funds requested from the SLLFP:Other sources of funding:3.3 Sponsorships
If you are receiving funding from sponsors, please list them here so that we canensure that there is no conflict with the SAF or Office of Sustainability’s mandate.

3.4 Long-term financial sustainability
If you expect for your project to have additional phases, or to be established in thelong-term, what is your plan to develop long-term financial sustainability?
(~50 words)

3.5 Funding impact
How would the project be impacted if no or only partial funding was received from theSLLFP? (~50 words)

3.6 Other resources
What resources could the SAF and Office of Sustainability provide for your project
other than monetary support?
Support in finding additional project
partners

Support in making your event moresustainable, accessible, andinclusive

Tips for aligning your project with otherfunding programs

Allyship best practices

Promotion of your project or event

Other:

PART FOUR
Vision and goals
4.1 Big picture
Please outline the vision and legacy that you hope for your project to fulfill.
(~ 100 words)

4.2 Project goals
Please outline the short, medium, and long-term goals of your project. (~250 words)

PART FIVE
Outreach and volunteering
5.1 Community engagement
Engagement with the Concordia community is important to the SLLFP. Please provide
an outreach plan for achieving project visibility and mobilizing participation from theConcordia Community. (~100 words)•How will your project engage Concordia students?

•How will you ensure you are reaching a diverse population of people when
promoting your project?

•Approximately how many students does your project hope to engage?

5.2 Volunteers

If your project requires volunteers, please outline how you will recruit them andensure an equitable treatment for their labour? You may wish to consider the LIVECentre, the Sustainability Volunteer Program, and the Loyola College for Diversity
and Sustainability minor Internship.(~100 words)

5.3 Promotion
How would you promote the SAF & Office of Sustainability if you were to receive
funding? (~50 words)

PART SIX
Workflow and reporting
6.1 Task list
In the table below, please provide a detailed timeline of the tasks and activities thatwill ensure successful project implementation. (continued on the next page)

Task

Team member
responsible

Deadline

Relevant
stakeholder(s)(if applicable)

Estimated #hours dedicatedto the task

Task

Team member
responsible

Deadline

Relevant
stakeholder(s)(if applicable)

Estimated #hours dedicatedto the task

6.2 Project indicators
Please list 4-8 indicators that you will measure as part of your project in order togauge its outcomes. Note that you will be asked to include the results as part of
the final report. You can find a list of examples from the SAF here.

6.3 Accountability
How will you ensure that your project is transparent and accountable to Concordia
students and community members? (~50 words)

6.4 Experiential learning
An aim of the Sustainability Living Lab Funding Program is to support
sustainability-related experiential learning on the Concordia campus. Please
identify at least one learning outcome you predict for the students involved in theproject, and outline the method and motivation as indicated below. (~250 words)•Learning Outcome (what the student will learn)o Core knowledge and skills (related directly to fields of study)o Transferable knowledge and skills (communication, self-awareness,social responsibility, etc.)•Method (how the student will learn it)•Motivation (what the student will gain, or be able to do, once they learn it)

6.5 Reporting
Upon project completion, exit interviews will be conducted in order to review theproject process and get feedback about your experience. Project teams will also beasked to complete a final report, upon submission of which they will be provided with
one-page project outcomes summary including key progress indicators. Pleaseindicate who will be responsible for filling out the final report and who will be attending
the exit interview.
First and last nameConcordia ID

Email address

Will fill out
final report(Y/N)

Will bepresent at
the exit
interview(Y/N)

6.5 Reporting
Upon project completion, exit interviews will be conducted in order to review theproject process and get feedback about your experience. Project teams will also be
asked to complete a final report, upon submission of which they will be provided with
one-page project outcomes summary including key progress indicators. Pleaseindicate who will be responsible for filling out the final report and who will be attending
the exit interview.

PART SEVEN
Documents
7.1 Please provide supporting documents by attaching them in the same email
as your application. Use this checklist to ensure that you have all applicable
documents.
Completed project budget
CV(s) of any individual(s) paid through the project (project coordinator, designer, etc.)
Your project logo and any other graphic outreach materials
Letters of support from implicated stakeholders (max 3)
Design mock-ups or speculative representations of your project
Sustainable event checklist (if your project includes an event)HOW DID YOU HEAR ABOUT US?
How did you hear about the SLLFP? Select all that apply.

SAF social media

Concordia NOW story or bulletin

Office of Sustainability social media

Posters

Concordia University social media

Word of mouth

SAF website

Professor /Peers

Concordia website

Other: