ANNEX F
Joint CHED - MARINA Memorandum Circular No. 01 Series of 2018yy

OUTCOMES-BASED MONITORING INSTRUMENT (OBMI)
FOR MARITIME EDUCATION PROGRAMS (MEPs)
Name and Address of Maritirne Higher Education Institution (MHEI):Contact Numbers:

Email caddress:

Maritime Education Program/s Monitored:

Date of Monitoring:

Date last Monitored:

KEY AREASI.

CURRICULUMMINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
On Curriculum Description
The institution shall be guided by the provision of Article VII, Section 12
of CMO No. 67, Series of 2017.

OUTCOMES
Course Specifications
for every course

The BSMT program shall consist of a minimum total of 175 credit units.
The BSMarE program shall consist of a minimum total of 179 credit units.
On Curriculum Outline and Content
The institution shall be guided by the provision of Article VII, Section 13
of CMO No. 67, Series of 2017.
Furthermore, all MHEIs shall strictly implement the New General
Education Curriculum and abide by the guidance provided per Section
13.3
On Certificated Courses
The institution shall be guided by the provisions of Article VII, Section
14.1, 14.1.1, 14.1.6, and 14.2 of CMO No. 67, Series of 2017.
14.1 Basic Training

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Alignment of
Outcomes, teaching
and learning activities
and assessment

FINDINGSOBJECTIVE
EVIDENCE

KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
All MHEIs shall ensure compliance of their students to the requirementsof Regulation VI/1 Para. 1. on Basic Training from MARINA-Accredited
Training Institution. For this purpose, MHEIs may establish their own
training facilities for the above training requirement or may adopt a
Memorandum of Agreement (MOA) with MARINA accredited training
center subject to the following regulations:

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

14.1.1 Applicant MHEIs shall submit to CHED the Memorandum of
Agreement (MOA) with all the following supporting documents forapproval:
1) Proof of MARINA accreditation;2) Results of assessment of the Maritime Training Center by the MHEI
showing the following:a) Capacity to accommodate any number of students at any time;b) Faculty student ratio;c) Equipment student ratio; andd) Theoretical and practicum components of the course shall be
conducted in the training center
3) Parents’ consent and Board resolution in case the MOA is with a
training center not located within the region or neighboring regions.
14.1.6 The MHEI must have a MOA with the training center located within
the region or neighboring regions that may be closer in location to theschool. In case the MOA is outside the region or neighboring regions,
the MHEI shall justify such MOA;
14.2 All MHEIs shall ensure compliance with the requirements set by
MARINA for ECDIS, GMDSS for GOC, Deck Watchkeeping with
Bridge Resource Management and Engine Watchkeeping with
Resource Management courses.

Program of Study
Section 17, Article VII of CMO No. 67, Series of 2017
MHEIs may adopt the sample provided in Section 17 of Article VII of CMO

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MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
No. 67, Series of 2017or develop their own program of study, provided,that all prescribed courses/competences under the STCW table ofcompetence are offered and complied with and the pre-requisites and co­requisites of the courses are followed

OUTCOMESFINDINGS

Underpinningknowledge isaddressed per course

Review, Revision and Approval of Curriculum
The institution shall be guided by Section 18, Article VII of CMO No. 67,
Series of 2017
MHEIs shall review the BSMT and BSMarE courses at least once a year,
or as the need arises depending on the changes mandated by theregulatory authorities. Policies and procedures to this effect shall beembodied in the MHEIs quality management system.
Curriculum review is conducted annually for the purpose of monitoring its
implementation. Revisions shall take effect at least after a cycle of thecurriculum.
II. EXAMINATIONANDASSESSMENTSYSTEM

Standards of Competence, Assessment and Conferment of theDegree
The institution shall be guided by the provisions of Article VI of CMO No.
67, Series of 2017 on Standards of Competence, Assessment ofCompetence and Conferment of Degree
Assessments and Assessors
The institution shall be guided by Section 25, Article IX of CMO No. 67,
Series of 2017
MHEIs shall institute a system and structure of assessment including
appeals and remediation that will ensure the achievement of outcomes tocomply with STCW standards that will remove faculty bias in thedevelopment of summative assessment (written, oral and demonstrationof skills).
In addition, MHEIs shall ensure that students must pass any of thefollowing prior to conferment of the BSMT or BSMarE degree:

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Changes torequirements aremonitored andincorporated in thespecificcourse/curriculum per
the documented
policies andproceduresStandards ofcompetence areestablished which areassessed per course
prior to conferment ofdegree per
established policies
and procedures

Students undergo
authentic assessment
which refers todifferent
competences/tasks
onboard ships

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS

MINIMUM REQUIREMENTS( b l O W AND NATIONAL R c Cj ULATIUN)a) Comprehensive Examinationb) Validation Examinationc) Exit Examination

OUTCOMES

The MHEIs shall designate assessor/s with the following qualifications:
1) have an appropriate level of knowledge and understanding of thecompetence to be assessed2) be qualified for the task for which the assessment is being made3) have undergone training in:a) “Training Course for Instructors” (IMO Model Course 6.09)b) “Assessment, Examination and Certification of Seafarers” (IMO
Model Course 3.12); andc) “Train the Simulator Trainer and Assessor Course” (IMO Model
Course 6.10), or an approved training course for Simulator
Instructors and Assessors by the Philippines’ STCW Administration
for those assessing competence using simulators;
4) gained practical experience (e.g. teaching for at least one semester inthe related subject or as assistant to an experienced assessor for atleast one semester)5) gained practical assessment experience on the particular type ofsimulator under the supervision and to the satisfaction of anexperienced assessor for assessments involving the use ofsimulators.

FINDINGSOBJECTIVE
EVIDENCE

Assessors are
qualified to the task

The following tasks shall be performed by the designated assessor/s:
1)
2)
3)

spearhead the design, development and enhancement of assessment
tools;
Ensure reliability and validity of assessment tools;
Monitor the administration of examination/ assessment.

Records of assessment shall be maintained as per quality standards
system of the MHEI.
Examination System► Check if there is a documented examination system that covers thefollowing:• Procedures for written examination including preparation of Table ofSpecification (TOS).
• Procedures for appeal and re-sits.

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►

►
►
►

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)• Invigilation of examination• Providing instructions to students on the conditions / rules during
written exam, including the consequences if caught cheating.
• Due process for students caught cheating.
• Designation of a committee responsible to hear and resolve the caseof cheating.
• Criteria for passing and failure• Review and validation of examination in accordance with the STCW
Competence Table.
Check records of review and validation conducted. Is there an
increase in the number of questions? Check the old and newquestionnaires for comparison.
Check how written test questions are validated and what criteria &instrument used in validation.
Check if test questions were examined for its index of difficulty.
Require presentation of Item Analysis.
Check records of administration, supervision and monitoring of exam
results.

► In case of examination using simulator, check if the assessor has
conducted the following:• Identify clearly the performance criteria and are valid and available tothe students;• Establish clearly the assessment criteria;• Brief students clearly on the tasks and/or skills to be assessed andon the tasks and performance criteria by which their competency will
be determined;• Ensure that assessment of performance takes into account thenormal operating procedures and any behavioral interaction withother students on the simulator and with simulator staff;• Use with caution and validate scoring or grading methods to assess
performance
Assessment System► Check if there is documented procedures for the following:• Conduct of assessment exercises and scenarios
Check if competence and KUPs indicated in the assessment
exercises and scenarios are aligned with the competence standards
o f the STCW Code.
• Appeal and re-sits

Page 5OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

Examination is aligned
to the course plan
Examination questions
have undergone
validation to determine
fitness of
purpose/achievementof prescribedcompetence

Assessment is aligned
to the course plan
Assessment
questions/exercises
have undergone
validation to determine
fitness of

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MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)• Review and validation of assessment instrument. Check how theassessment exercises & scenarios are validated. Check what criteria
and instrument used in the validation.
Criteria for passing and failing assessment.
► Check if the assessment instruments precisely pinpointed the following
STCW Code requirements:• Competence to be achieved• KUP to be demonstrated and assessed• Assessment Criteria (aligned with KUP and Column 4 of Table ofcompetency)

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

purpose/achievementof prescribedcompetence

Assessment result clearly conform with the assessment criteria.
► In case of assessment using simulator, check if the assessor has
conducted the following:• Identify clearly the performance criteria and are valid and available tothe students;• Establish clearly the assessment criteria;• Brief students clearly on the tasks and/or skills to be assessed andon the tasks and performance criteria by which their competency will
be determined;• Ensure that assessment of performance takes into account thenormal operating procedures and any behavioral interaction withother students on the simulator and with simulator staff;• Use with caution and validate scoring or grading methods to assess
performance;
Ensure that a student demonstrates the ability to carry out a task safely
and effectively.
In case of assessment of students, check if the methods of assessing thestudents’ learning outcomes from the seagoing service were done
through written or computerized examination.
Grading System
The institution shall be guided by Section 27, Article IX of CMO No. 67,
Series of 2017
Bases for Grading

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KEY AREASOUTCOMES

The final grade or rating given to a student shall be based solely on
scholarly performance in any course. Any adjustment diminution to thefinal grade for co-curricular activities, attendance or misconduct shall not
be allowed. Any final grade given to a student may be reviewed inaccordance with institutional academic processes.

FINDINGSOBJECTIVE
EVIDENCE

Grades are based onscholarly performance

Scholarly performance shall be measured by any of the following:1

Lecture Componenta) Written Examinationsb) Oral Examinationsc) Research worksd) Outputs such as project, portfolio, and others

2

Laboratory Componenta) Scientific and Technical Experimentsb) Demonstration of competences acquired

27.2 Requirements for promotion
The promotion of a student from any curricular or component course
towards graduation shall strictly comply with the conditions or
requirements as follows:1

The following shall be complied by the student for granting thenecessary credits toward the completion of a course, or
graduation from a BSMT or BSMarE program:••••

Page 7has enrolled in the program;has satisfactorily complied with the admission requirements;
has faithfully and regularly attended classes; andhas demonstrated the required outcomes as defined in thestandards.

2

A student shall be promoted or permitted to enroll in advanced or
specialized courses provided the basic and pre-requisite
course(s) are complied with, except otherwise provided in thisCMO, MORPHE or by the Commission.

3

A student shall earn academic credits for promotion towards

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
graduation, provided a final grade of at least fifty percent (50%)
or its equivalent in curricular or component course, as determinedby proper institution authorities on academics.

KEY AREAS

4

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

The scholastic records of every student shall be filed with theinstitution until the close of the next academic term, for referenceor examination in case of any grievance or complaint.

27.3 Requirements for Grading
The grading system for a student in curricular or component courses shallstrictly comply with the conditions or requirements as follows:a) No provisional, conditional or temporary final grade for any
curricular or component course shall be given to a student.
b) In case a student fails to take a final examination or submit anacademic requirement for completion of a course and that his/herscholastic performance is not sufficient to merit a final passing
grade, an institution may, consistent with its academic policies, givethe student a final grade which does not earn any academic credit
nor indicates failure such as “NC” for “No Credit” or “NG” for “No
Grade". Such a grade is permanent and cannot be subsequently
changed. Provided however, that where the failure to take the final
examination, or to submit the academic requirements, is due toexcusable grounds, such as, sickness, emergency, or accident, thestudent may be given an incomplete mark or “INC”. Provided
further, that the institution allows special or completion
examinations, or additional time for compliance of therequirements. In no case shall an incomplete or “INC” mark remain
for more than one (1) academic year.
c)

The passing standard shall be the grade of 50%. However, theinstitution may raise the passing standard. To get the percentile
grade, the number of correct answers called raw score shall be
divided by the total number of test points and multiplied by 100.

d) The transmutation of grades shall not be allowed.

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III. SHIPBOARD
TRAININGMINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
Percentage (%) is used in determining and expressing a student’s raw
scores in every examination. The table below shows a sample of therange of percentage marks and their corresponding equivalents.
Section 16, Article VII of CMO No. 67, Series of 2017OUTCOMESFINDINGSOBJECTIVEtV IU tIN u t

The Policies, Standards and Guidelines governing the seagoing service
requirement for the Conferment of the Degree in Bachelor of Science inMarine Transportation and Bachelor of Science in Marine Engineering
Programs shall follow the existing CHED Memorandum Order relative
thereto. (The current policy is CMO No. 70, s. 2017)
General Requirements
All Maritime Higher Education Institutions (MHEIs) offering BSMT and/or
BSMarE program shall:A.

Establish an agreement with MARINA-registered shipping
companies for the shipboard training of its students;
B. Ensure that a Shipboard Training Agreement between the shipowner on one hand, and the student and the maritime institution
on the other, written in the English language, shall be executed
before the commencement of the training onboard ships engaged
in domestic shipping and submit a copy to the CHED Office ofPrograms and Standards Development through the CHED
Regional Office1;
C. Ensure that the monitoring system of the institution cover theacquisition of a copy of a signed written training agreement
between the ship owner and the student before thecommencement of the training onboard ships engaged ininternational voyage2;
D. Provide
thenecessary
guidanceandthoroughorientation/familiarization of all its BSMT and/or BSMarE students
who completed their academic requirements regarding the 12months seagoing service especially on the proper way ofaccomplishing and filling-in of entries in the approved TRB or the
36 months seagoing service documents to be used as evidenceof shipboard training, prior to commencement of onboard training;Students are provided
with opportunities forshipboard
training/approved sea
service%
1 Section 2, Rule VII, DOLE Order 129, series of 2013
2 Section 1, Rule IX, DOLE Order 130, series of 2013

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KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE

Ensure that the students who completed their academic
requirements shall have a slot available for shipboard training.
The 12 months structured seagoing service shall be enrolled prior
to embarkation.
The 36 months seagoing service shall be enrolled within therequired 36 months prior to validation and assessment;F.

Ensure that the tuition fee for the forty (40) units seagoing service
and other fees shall be inclusive of health and accident insurance
coverage of at least PhP 250,000.00 per student while undergoingshipboard training on domestic seagoing vessels.

Fees for board and lodging may be collected as may be agreed
upon by the MHEI and the domestic shipping companies subject
to the existing CHED policies, standards and guidelines on tuitionand other fees;
G. Ensure that Office of the Registrar submits notarized list ofenrolled students to CHED Regional Office (CHEDRO) concerned
within 45 days after the start of the next semester;H. Ensure that all students who will be undergoing seagoing service
shall be issued an approved TRB before embarkation;
Ensure that a monitoring system for students undergoing onboard
training shall be established. The system shall include, among
others:
1.
2.
3.
4.
5.
6.
7.
8.

The Name of the Student
Program Enrolled
Date of Enrolment
Date of Embarkation
Date of Disembarkation
Route (Domestic or International)
Ship’s Particular (gross tonnage or propulsion power, as
appropriate)
Onboard welfare

Ensure that in case of any unusual events or incidents, the CHED
Regional Office and the parents are promptly provided withinformation or reports on the status of students and assistance

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MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
rendered. The agreement between the MHEI and the shipping
company should include the responsibility in reporting the statusof students;
K. Ensure the validation of the 12 months or 36 months seagoing
service; andL. In case of transfer of a student, MHEIs shall strictly observe theprovisions of the Manual of Regulations for Private Higher
Education of 2008 (MORPHE;
M. Ensure that the students who completed the three (3) years
academic requirements shall have completed the shipboard
training within six (6) years thereafter and that such students,
whenever necessary, are provided with appropriate refresher andupdating courses taking into account any updating of the standardof competence set forth by the STCW and relevant national
policies, standards and guidelines.

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

For refresher and updating course/s, MHEIs shall follow theguidelines in the implementation of program for remedial in Article
XIII, Section 37 of CMO No. 67, S. 2017
For the Shipboard Training Office
The Shipboard Training Office shall be responsible for the managementof the activities and other requirements for students undergoing theapproved seagoing service. Thus, for the maintenance and operation ofthis Office, the following shall be established:
A. a separate workplace with an area of at least 20 sq. m.;
B. resources and facilities to support its effective and efficient
operation, such as but not limited to:1.
at least one (1) set of computer unit with internet connection
and a fax machine (or an equipment and related peripherals
which serves the purpose of sending and receiving
documents);
2.
tables and chairs;
3.
at least one (1) telephone line; and4.
a bulletin board.
C. a staff for every 750 students undergoing processing of
documents for onboard training; andPage 11

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MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
D. a fulltime Shipboard Training Officer to manage the daily
operation of this Office.

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

Section 9. For Shipboard Training Officer
A. Qualification
The STO must possess the following minimum qualifications:
1.
2.
3.
4.

completed at least 12 months seagoing service as Officer-inCharge (OIC) of navigational watch or engineering watch;completed training in IMO Model Courses 6.09 and 3.12;
have at least one (1) year teaching experience; andhave proper orientation on the duties and responsibilities ofthe shipboard training officer;

Shipboard Training
Office is manned byqualified personnel

B. Role and Responsibilities
For the effective and efficient operation of the Shipboard Training
Office, the STO shall:
1.
2.

3.

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arrange for and facilitate the embarkation and/or theworkshop skills training of students;
be responsible in ensuring that the tasks to be taken in theworkshop skills training based on the categories and thelevel of difficulty and the assessment of students are
identified;conduct thorough orientation of students among others, on
the following:a. the difference between the12 months and 36 months
seagoing service;b. the enrollment of the required seagoing service before
embarkation;c. the need to execute Standard Training Agreement
contract for domestic and international voyages;
d. the proper way of accomplishing and filling-in of entries
in the TRB and daily journal, validation of the TRB andthe evidence needed to establish seagoing service suchas the Masters’ Declaration of Safe Departure (MDSD),

Operation of
Shipboard Training
Office is effectively
and efficiently
conducted to achieve
purpose/prescribedcompetence

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)MINIMUM REQUIREMENTS

KEY AREASOUTCOMES( o 1 L W A N D IMA 1 IUIMAL K t o U L A 1 lUlM)

e.
f.

FINDINGSOBJECTIVE
EVIDENCE

Crew List (for domestic) and certificate of seagoing
service;the role of the STO and the students under the system
of monitoring the seagoing service; andthe assessment of seagoing service.

4.

ensure that all students undergoing seagoing service shallbe issued MARINA-approved TRB before their embarkation;
5.
conduct briefing of students prior to embarkation;
6.
coordinate with the shipping company and/or manning
agency on the schedule, route and standard training
agreement;
7.
Monitor the progress of students undergoing onboard
training by:a. communicating, checking and providing guidance as tothe accomplishment of TRB;b. maintaining records of monitoring; andc. providing guidance and assistance as to onboard
welfare, personal and professional concerns whennecessary8.
conduct debriefing, validation of the TRB and the seagoing
service, and assessment of students after disembarkationand subsequently issue a Notarized “Certificate of
Validation, Assessment and Approval”;
9.
investigate and impose sanction as per MHEI’s policy tostudents who submitted fraudulent documents andcertificates, and;10. keep records of the linkages or partnerships with shipping
companies and/or manning agencies that the MHEI had
established, the results of students’ assessment as well as
the validation of TRBs and other pertinent records relating
to seagoing service such as onboard training agreement
and/or employment contract.

Acquisition ofprescribedcompetence per thecontents of the
training record book ismonitored

Section 10. Requirements to Ensure Authenticity of the TRB
MHEIs shall issue only approved MARINA TRB (i.e. ISF or Global
Met TRB updated to include the competence requirements of the 2010
Manila Amendments to the STCW) to students who enrolled the 12months seagoing service. Hence, to ensure the authenticity of the TRB

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KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE

that would be presented by the students after completing the required
seagoing service, and for purposes of validation, assessment, andissuance of Special Order (SO) for graduation, all MHEIs shall ensure that:A.

all pages of the TRB are stamped with the Students’ Number
to whom it would be issued;
information such as name of the issuing MHEI and the nameand students number to whom the TRB would be issued arealso stamped on a conspicuous page, preferably next to thefront page of the TRB; andTRB control number issued to students are indicated in theenrollment list to be submitted to the CHED Regional Office.

B.

C.

Training Record Bookis approved andauthentic (fraud
prevention)

Section 11. Validation of Seagoing ServiceA.

12 Months Seagoing Service
1.

After completion of the 12 months seagoing service, every
student shall report to the shipboard training office of the
MHEI concerned for debriefing, validation of TRB, approvalof the twelve months seagoing service and assessment
purposes. The following documents must be submitted
together with the student’s TRB to qualify for assessment of
shipboard training and conferment of a bachelor’s degree:a. Notarized Certificate of Sea Service or a Certificate
issued by the shipping/manning company stating to theeffect that students concerned have actually performed
the required 6 months bridge or engine watchkeeping
duties under a structured training program computedfrom the date of embarkation to the date ofdisembarkation;
For BSMarE students, if seagoing service is less than 12
months, where 6 months is watchkeeping duties,
workshop skills training ashore compliant with 1978
STCW Convention and Code, as amended taken fromthe institution to augment the 12 months seagoing
service requirement (CMO 38 series 2016);

Page 14Acquisition ofprescribedcompetence inshipboard training isassessed inaccordance with the

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
The format of the Certificate of Sea Service andCertificate to be issued by the manning/shipping
company are attached as Annexes D and E and aremade as integral part of this CMO.

KEY AREASb.

Seafarer’s Identification and Record Book (SIRB or
Seaman’s Book);c.

Passport with immigration stamp of departure and arrival
for ocean-going sea service, and;OUTCOMES

FINniNC^OBJECTIVE
EVIDENCE

contents of the
training record book

For domestic sea service, there shall be at least one permonth for a total of 12 months’ duration of Philippine
Coast Guard (PCG) Certified True Copy of the Masters’
Declaration of Safe Departure (MDSD) with the Masterand Crew List bearing the ship’s stamp and master’s
signature and PCG Clearance stamp and PCG Officers’
signature.
The Crew List to be utilized shall be in accordance withthe format of the International Maritime Organization(IMO) Facilitation of Maritime Travel and Transport (FAL)
Convention or IMO FAL Form No. 5, which can be
downloaded from the IMO website and is attached as
Annex F and made as integral part of this CMO.
d.

2.

Page 15

The 12 months seagoing service shall only be approved
after the students concerned have presented theaforementioned documents. Only students withapproved seagoing service shall qualify for assessment.

The policies and procedures pertaining to the validation of
TRB and approval of the 12 months seagoing service as
specified under the Quality Standards System (QSS) of the
MHEI concerned shall be followed. Moreover, it is requiredthat a Notarized “Certificate of Validation, Assessment andApproval” of the students TRB and 12 months seagoing
service which shall also be submitted to the CFIEDRO to
support as basis for the issuance of SO for graduation of thecandidate BSMT and/or BSMarE students.

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KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE

B. 36 Months Seagoing Service1.

In case the BSMT and BSMarE students who were not able
to undergo 12 months structured seagoing service, but
completed at least 36 months seagoing service as provided
under Section 5 [B] of these guidelines, the following
documents must be submitted to the shipboard training officefor the validation and approval of the students seagoing
service in order to qualify for assessment of shipboard
training and conferment of a bachelor’s degree:a.

Certificate of Sea Service duly signed by the Master orChief Engineer with the ship’s stamp and/or
countersigned by responsible officer of local crewing or
manning agency of the ship in lieu of the TRB, whichshould include the following information:
1) Vessel name and type;2) Gross tonnage;3) Ship’s port of registry;4) Propulsion power in kilowatt;5) IMO number; and
6) Length of service (date signed on and date signed off)
and the position/capacity held;

b.
c.
d.

SIRB or Seaman’s Book;
Passport with immigration stamp of departure and arrival
for ocean-going sea service, and;For domestic sea service, there shall be at least one permonth for a total of 36 months’ duration of Philippine
Coast Guard (PCG) Certified True Copy of the MDSD withthe attached Crew List bearing the ship’s stamp andmaster’s signature and PCG Clearance stamp and PCG
Officers’ signature.
ortMIC*e-Page 16

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e. The 36 months seagoing service shall only be approved
for assessment after the students concerned havepresented the aforementioned documents.

KEY AREAS

2.

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

The policies and procedures pertaining to the validation andapproval of the 36 months seagoing service as specified
under the QSS of the MHEI concerned shall be followed.
Moreover, it is required that a Notarized “Certificate of
Validation, Assessment and Approval” of the students 36
months seagoing service be issued by the STO which shallalso be submitted to the CHEDRO as basis for the issuanceof SO for graduation of the candidate BSMT and/or BSMarE
students.

Section 12. Assessment and Remediation
A. Assessment
As a general rule, students with a duly validated TRB or
seagoing service may qualify to undergo an assessment of thetasks performed and competencies acquired during therequired seagoing service at the MHEI’s shipboard training
office. Students who qualify for assessment must follow thepertinent assessment policies and procedures specified underthe QSS of the MHEI concerned. The methods of assessing
the students learning outcomes from the seagoing service shallbe done through:Page 17

1.

Written or computerized examination. The written orcomputerized examination shall be performance/taskbased to demonstrate the learning competencies
acquired and designed in accordance with the pertinent
requirements under Section A-ll/1 and Section A-lll/1 of
the STCW Code for BSMT and BSMarE, respectively;and2.

An interview (oral assessment) on the learningcompetencies acquired based on the TRB completed
entries including Sea Projects and entries in Daily Journalof Watchkeeping Duties by a Panel composed of the

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KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
Dean or duly authorized representative, STO, and one (1)technical instructor, all of whom must be a qualified
assessor from the MHEI concerned.

OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

In the case of students who completed the 36 months
seagoing service, the same assessment methods shall be
adopted except for TRB verification.
The written or computerized examination as well as thepanel interview (oral assessment) shall aim to ensure anddemonstrate that the students being assessed haveacquired the necessary learning outcomes for theissuance of BSMT or BSMarE Degree.
For grading purposes, the MHEI shall clearly define intheir QSS the weight percentage for the written exam,
panel interview and other criteria to sum-up as thestudents’ final grade.
B. Remedial
If in any case, the result of an assessment indicates that thestudents cannot demonstrate the competencies required underthe 1978 STCW Convention and Code, as amended, the MHEI,
shallinstitute
appropriate
remedial
measuresor
activities/workshops in order for the students to rectify any
deficiencies noted per its QSS. Thereafter, the students
concerned shall be required to undergo reassessment without
extra cost to the students based on Section 12 [A.] of this CMO todetermine if they have fully acquired the necessary competencies.
C. Approval
The assessment results shall be recorded and signed by theassessors and consolidated by the STO who shall sign the official
grading sheet of the students to be submitted to the MHEI’s
registrar as one of requirements for the conferment of BSMT or
BSMarE Degree including the awarding of Academic Honors inaccordance with CMO No. 40 series of 2008 (MORPHE) and the
MHEI’s policy.

Page 18

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

KEY AREAS

IV. TEACHINGMETHODS AND
MEDIA OFDELIVERYMINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

Curriculum Delivery
The institution shall be guided by Section 19 & 20, Article VIII of CMO
No. 67, Series of 2017
Theoretical class observation taking into account the following:► Method of delivery. In observing class lecture, check the following:■
Topic of the class lecture is in accordance with the Instructor’s
Guide (IG) / syllabus.
■
Mode of instruction is in accordance with the methods required in
the syllabus / I.G.
■
Learner-centered instruction is evident
The teaching and learning process is carried out in an interactive,
participatory and collaborative though it may vary on each classroom
level
Practical and laboratory exercises observation, taking into accountthe following:o Practical and laboratory exercises are being delivered inaccordance with documented procedures in the use of appropriate
facility, equipment and technology to ensure effective delivery inaccordance with the STCW Competence Table and CHED
academic standards, and learning environment, including health,safety and environmental aspects
Briefing and debriefing are conducted
Proper monitoring and supervision of student’s activities areundertaken
Exercises are designed and tested so as to ensure theirsuitability for the specified objectives
Exercises or scenarios are reviewed, validated and approved.
Documented information on practical and laboratory exercises
are retained

The teaching andlearning process iscarried out in aninteractive,
participatory andcollaborative mannerin accordance withplanned arrangements
though it may vary oneach classroom level
Curriculum Delivery isadministered,supervised andmonitored. Deviations
from plannedarrangements areappropriately
addressed to ensurethat prescribedoutcomes/competence
are achieved&
W

Page 19

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)

KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE

Supervision and monitoring of course delivery and assessment■

V. INSTRUCTORS,ASSESSORSAND SUPPORTSTAFF(Required
Resources)

System for the supervision and monitoring of course delivery andassessment is in place■
Documented information on supervision and monitoring of thedelivery of course lectures and practical/laboratory exercises are
retained
How the results of the monitoring of course delivery are processed
and utilized
Organization
Section 21, Article IX of CMO No. 67, Series of 2017
A distinct and separate College of Maritime Education shall be established
for the operation of maritime programs. There shall be establisheddepartment for every maritime program under the College of Maritime
Education.
The College of Maritime Education shall be managed by a full-time
Dean. The Dean may serve as concurrent department chair whereappropriate. The Dean must be full-time in order to effectively carry out
his/her functions and responsibilities as a dean.
Dean
Section 22, Article IX of CMO No. 67, Series of 2017
The Dean shall have the following qualifications:
Professional Qualifications

Level‘ Management

Page 20

Sea-goingExp.

24 months as‘ managementlevel officer

Academ ic
Qualifications

Experience
Super­
visoryCapacity

Teach­
ing

2
years

None

DegreeTrainings

BSMT/
BSMarEand any
Master’s
degree tobecompletedwithin 3

6.09& 3.12

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)MINIMUM REQUIREMENTS

KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE

years‘ Management

12 months as‘ mgrnt
level officer

3
years

1 year‘ Management“ 24 months
as OIC

5years

2 years“ QIC“ 36 months
as OIC

5years

3 years

BSMT/
BSMarEand any
Master’s
degree
BSMT/
BSMarEand any
Master’s
degree
BSMT/
BSMarEand any
Master’s
degree6.09& 3.12

6.09& 3.12

6.09& 3.12: Master or Chief Mate / Chief Engineer or Second Engineer’* Third Officer or Second O fficer/Fourth Engineer or Third Engineer

Department Chair/Head

Section 23, Article IX of CMO No. 67, Series of 2017
The Marine Transportation Department Head shall have the following
qualifications:
Professional Qualifications

Level‘ Management‘ Management

Page 21

Sea-going
Experience

12 months as‘ managementlevel officer
24 months as“ OIC

Academic
Qualifications

Experience
Super­
Teach­
visorying
Capacity

DegreeTrainings

3
years

None

BSMT

6.09
& 3.124years

1 yearBSMT
and any
Master’s
degree6.09 &
3.12

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)%MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)

KEY AREASOUTCOMESFINDINGSOBJECTIVE
EVIDENCE* Master or Chief Mate** Third Officer or Second Officer
Faculty
Section 24, Article IX of CMO No. 67, Series of 201724.1 Faculty members teaching General Education Courses shall beholders of appropriate master’s degree in his/her field of specialization.
However, in specific fields where there is dearth of holders of Master’s
degree, a holder of professional license requiring at least a bachelor’s
degree may be qualified to teach.
Faculty members teaching physical education courses shall beholders of a bachelor’s degree in physical education or Bachelor of
Science in Education with major or minor in physical education, or any
other bachelor’s degree with certificate in physical education.
24.2 Faculty members teaching Professional Courses shall be holdersof relevant academic degree, experiences and credentials as follows:
Academ ic
Qualifications

Professional Qualifications

Level*OICNW**OICEW

Page 22

Sea-going
Experience

12 months
as *OICNW on
seagoing
ship over
500 GT
12 months
as **OICEW on
seagoing
ship
powered bymain
propulsion
machinery

Experience
Super­
Teach­
visorying
Capacity

DegreeTrainings

n/a

n/a

BSMT

6.09

n/a

n/a

BSMarE

6.09

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGSOBJECTIVE
EVIDENCE

of 750 kW
propulsion
power ormore

* Third Officer or Second Officer**Fourth Engineer or Third Engineer
Boatswain / fitter / able seafarer (deck or engine) with at least three
years seagoing practice shall be allowed to conduct skills laboratoryclasses under supervision of a lead instructor.
24.3 Allied faculty members teaching allied courses which fall under
the category of professional as enumerated under Section 5.4 of CMO
67 series of 2017 shall be holders of the following:a. Appropriate Bachelor’s degree in such allied fields;
b. Valid certificate of registration and/or PRC license of his/her
profession and Certificate of Completion of the “Training Course for
Instructors” (IMO Model Course 6.09)
24.4 Faculty members teaching courses involving the use ofsimulators, in addition to the requirements in the preceding paragraphshall:
a. Be holders of a Certificate of Completion of the “Train the Simulator
Trainer and Assessor Course” (IMO Model Course 6.10), or an
approved training course for Simulator Instructors and Assessors by
the Philippines’ STCW Administration;b. Have gained practical operational experience on the particular type ofsimulators being used. This requirement may be satisfied through aplanned in-house training of the maritime higher education institution
or the transfer of technology training by the simulator supplier.
24.5 The management level courses/topics as per curriculum mapping
shall be taught by management level officers.
Faculty Teaching Load
Section 24. 6, Article IX of CMO No. 67, Series of 2017
The Dean, Department Chair/Head and Shipboard Training Officer may
be allowed to handle a maximum teaching load of not more than 18 hours

Page 23

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGSa week provided that their primary duties and responsibilities are notneglected.
A full-time faculty may be allowed a maximum teaching load of 30
contact hours per week. However, a faculty member with a documented
very satisfactory teaching performance may be allowed to handle
additional six (6) hours per week.__________________________________
Faculty Manual
Section 24. 7, Article IX of CMO No. 67, Series of 2017
There shall be faculty manual containing information and policies on:a) Hiring, retention, promotion and separation;b) Functions and responsibilities;c) Ranking system;d) Evaluation;e) Salary rates;f) Faculty benefits;g) And Code of conduct/ethics
Faculty Development
Section 24. 8, Article IX of CMO No. 67, Series of 2017
MHEIs shall develop and implement a system of faculty development for
professional advancement of the faculty members.___________________
Technical Support Personnel
The institution shall be guided by Section 26, Article IX of CMO No. 67,
Series of 2017
Library
Section 28, Article IX of CMO No. 67, Series of 2017
Carrying Capacity
Section 29, Article IX of CMO No. 67, Series of 2017
For BSMT program
FACILITIES AND LABORATORY EQUIPMENT RATIOCHART ROOM: CHART TABLESNAVIGATIONAL EQUIPMENT: MARINE SEXTANTSHIP’S BRIDGE SIMULATOR

Page 24

Ratio
1:2
1:5
1:4

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)GMDSS/COMMUN [CATION SIMULATORSEAMANSHIP ROOM: WORK BENCHESSEAMANSHIP ROOM: VISES FOR SPLICINGSEAMANSHIP ROOM: PAINTING STAGE WITH
RIGGING
SEAMANSHIP ROOM: BOATSWAIN’S CHAIRPERSONAL PROTECTIVE EQUIPMENTFACULTY RATIO FOR LECTURE
FACULTY RATIO FOR LABORATORYSHIPBOARD TRAININGOUTCOMESFINDINGS

1:4
1:8
1:2
1:6
1:5
1:1
1:40
1:20
60% deployment rate ofstudents with CAR per
academic year

For BSMarE Program
FACILITIES AND LABORATORY EQUIPMENT RATIODRAWING TABLE

Ratio
1:1

LATHE MACHINE

1:5

ELECTRIC ARC WELDING MACHINE

1:4

GAS WELDING

1:4

DIESEL ENGINEFor O perational diesel engine (2 o r 4 stroke
whichever is available):

1:8

a)
b)

For engine o f 5-20kW
For engine o f 21-60kW

1:2

c)

For engine o f 61-1 OOkWd)For engine o f 101-200kW

For N on-operational, com plete 400kW marine diesel

1:4
1:6
1:8
1:8

engineSTEAM PLANT

1:8

REFRIGERATION

1:6

PUMPS/ COMPRESSORS/SEPARATORS

1:5

TEST INSTRUMENTS

1:1

TRAINING KIT/MODULE

1:4

MAIN SWITCHBOARD

1:5

PROCESS CONTROL SIMULATOR

1:4

ENGINE ROOM SIMULATOR (ERS)

1:4

PERSONAL PROTECTIVE EQUIPMENTFACULTY RATIO FOR LECTURE
FACULTY RATIO FOR LABORATORYSHIPBOARD TRAINING

Page 25

1:1
1:40
1:20
6 0 % d e p lo y m e n t ra te o fs tu d e n ts w ith C A R p e ra c a d e m ic y e a r

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS
VI.

FACILITIESANDTRAINING
EQUIPMENTMINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
The institution shall be guided by Article X of CMO No. 67, Series of2017

OUTCOMESFINDINGS

Institutional Sites and Buildings
An MHEI shall own its institutional sites and buildings to conform with
CHED standards, fire and building code and city/provincial ordinances,adequate equipment, safety measures and procedures but not limited to
the following:e) Fire escapef) Fire alarm systemsg) Campus security force
Site/Building/Room Requirements shall include the following:a) Institutional site/lotb) Athletic field and/or gymnasiumc) Administrative Offices (General or Executive Office, Registrar,
Accounting, NSTP, Guidance / Placement office)d) Medical and dental clinice) Toiletsf) Canteen/cafeteriag) Faculty roomh) Student loungei) Library roomj) Laboratory roomk) Tool rooml)
Shipboard Training Officem) Research and Extension Officen) Adequate facilities for swimming or MOA with service providers
Classroom
The standard classroom shall be a minimum of 1.2 square meters perstudent. Classrooms must be well-lighted and well-ventilated. They
should contain the necessary equipment and furniture such as chairs,
instructor’s podium, and black/white boards.
Laboratory
Laboratory rooms shall allow space appropriate to the size of theequipment and the number of students. It should be well-ventilated andwell-lighted, contain the specific laboratory equipment and, whereappropriate, adequate water supply is provided. The following laboratory
rooms shall be made available:

Page 26

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGS

A. For BSMT programa) Chart plottingb) Bridge simulator covering RADAR-ARPA and ECDISc) Seamanshipd) GMDSS
C. Laboratory Equipment
As a general policy, all laboratory equipment except those stipulated in
Section 14.1 shall be owned by the institution and located within theinstitutional site. There shall be sufficient number of equipment,machinery, apparatus, supplies, tools and other materials, accessories
and consumables contained in Annex D of this CMO.
“Sufficient and appropriate” means that the number of such teaching aidsand equipment shall be proportionate and adequate to the number ofstudents enrolled in a particular course so as to ensure their sufficient
exposure to the equipment and attainment of the required outcomes.
The institution shall provide the necessary audiovisual room and facilities
with appropriate equipment in support of the teaching-learning process
such as video, sound system, multi-media projectors, and others.
Standards governing the use of Simulators
Section 15, Article VII of CMO No. 67, Series of 2017
All Maritime Higher Education Institutions shall comply with the minimum
standards and guidelines governing the use of simulators pursuant toRegulation 1/12 including Section A-l/12 of the STCW, as amended. The
simulators must have the necessary functions that will enable thedemonstration of the intended learning outcome.
The design features and capabilities of the simulators used shall be incompliance with Regulation 1/12 and guidelines under Section A-l/12 andB-l/12 of the 19778 STCW, as amended
The simulator equipment must be capable of covering all the competences
and KUPs as stated in the Table of Competence A-ll/1 of the STCW Code.

Page 27

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS

MINIMUM REQUIREMENTSOUTCOMES(S T C W A N D N A T IO N A L R E G U L A T IO N )FINDINGS

Check the availability of Briefing and De-briefing Room. All exercises canbe played and replayed in the room.
Look for Statement of Compliance or Type-Approval Certificate or Product
Certificate of the simulator, including the Certificate of ownership or
installation.
Check for documented exercises. It should be consistent to the Table ofCompetency of the STCW CodeVII. RESEARCHAND
EXTENSION

Check for records of the conduct of briefing, familiarization, monitoring of
exercises and de-briefing in accordance to Paragraph 7 of the STCW
Code.
Organization
The institution shall be guided by Section 33, Article XI of CMO No. 67,
Series of 2017
MHEIs are expected to fulfill the three-fold functions of higher education
institutions—teaching, research and extension. To carry out thesefunctions, they shall designate a coordinator for research and extension.
Research
The institution shall be guided by Section 34, Article XI of CMO No. 67,
Series of 2017
The faculty of MHEIs shall pursue research that reflects scholarship of
application, integration, teaching, or, in exceptional instances,scholarship of discovery.
The faculty shall provide opportunities for all students to integrate research
into required projects and activities (e.g. formulation of a navigation plan;
formulation of a plan for the management of a marine environment, among
others).
Extension Services
The institution shall be guided by Section 35, Article XI of CMO No. 67,
Series of 2017

Page 28

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS

VIII. QUALITY
STANDARDSSYSTEMMINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGS

Every MHEI shall have extension services relevant to the maritime
industry. The following must be observed:a) Annual extension services programb) Annual extension services budgetc) Tracer study programd) Linkages to communitye) Appropriate impact studies (effectiveness of the extension programs)o) Proper documentation o f all extension activities must be maintained
The institution shall be guided by Article XII of CMO No. 67, Series of2017
All Maritime Higher Education Institutions shall comply with the minimum
standards and guidelines governing a quality standards system pursuant
to Regulation I/8, Section A-l/8 and B-l/8 of the STCW Code, as amended.
The quality system should incorporate the following:

IX. ADMISSIONAND
RETENTION

1. The Mission statement of the institution;
2. Details of academic and training strategies in use;
3. An organization chart and information on the composition ofcommittees and advisory bodies,
4. staff and student information;
5. a description of training facilities and equipment; and;6. an outline of the policies and procedures on:
6.1 student admission;
6.2 the development of new courses and review of existing courses;
6.3 the examination system, including appeals and resits;
6.4 staff recruitment, training, development, appraisal and promotion;
6.5 feedback from students and from industry; and6.6 staff involvement in research and development.
The institutions shall be guided by Article XIII of CMO No. 67, Series of2017
Every MHEI shall establish a guidance system that will monitor the
progress of the student’s scholastic performance and personality
development. Maritime institutions shall adhere to the following admission
and retention criteria:
Student general admission requirements:

Page 29

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

KEY AREAS

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)OUTCOMESFINDINGS

1) Academic Qualifications:a) Senior High School graduateb) Students who graduated in High School on or before June
2016. However, to ensure college readiness of the students
enrolling under the new higher education curricula, theadmitting MHEIs may require bridging program for the general
education component. (CMO No. 10, S. 2017)c) First, second, third, fourth, fifth, sixth year college students
under the old higher education curricula who stopped
schooling and intend to re-enroll by June 2018. (CMO No. 10,
S. 2017)2) Admission testa) IQ Testb) Personality Testc) Math, Science and English Aptitude Test
3) Physical and medical fitness Test
Meet the requirements under Regulation I/9, Section A-l/9 of the
STCW Code:a) have the physical capability, taking into account paragraph 5
below, to fulfil all the requirements of the basic training as
required by section A-VI/1, paragraph 2;b) demonstrate adequate hearing and speech to communicate
effectively and detect any audible alarms;c) have no medical condition, disorder or impairment that will
prevent the effective and safe conduct of their routine andemergency duties on board during the validity period of the
medical certificate;d) are not suffering from any medical condition likely to beaggravated by service at sea or to render the seafarer unfit
for such service or to endanger the health and safety of otherpersons on board; ande) are not taking any medication that has side effects that will
impair judgment, balance, or any other requirements for_______ effective and safe performance of routine and emergency

Page 30

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE

MINIMUM REQUIREMENTS(STCW AND NATIONAL REGULATION)
duties on board.

KEY AREASOUTCOMESFINDINGS

Student general retention requirements:
MHEIs shall establish a student retention policy duly documented in its
Quality Standard System. As a general rule all students shall:
1)
2)

Pass the Pre-Employment Medical Examination for seafarers
following the requirements under Regulation I/9 of the STCW;
Finish the BSMT or BSMarE program within 6 years after
completion of academic requirements. Otherwise, the student
shall take remedial programs depending on the MHEIs Quality
Standards Systems (QSS) requirements.

Lead Evaluator:

xxxx
Signature Over Printed Name

Monitoring Team Members:

xxxx
Signature Over Printed Name

xxxx
Signature Over Printed NameCHED Authorized Representatives:

Page 31xxxx

xxx

Signature Over Printed NameCHED Regional OfficeSignature Over Printed Name
OPSD-MES

Outcomes-Based Monitoring Instrument for Maritime Education Programs (MEPs)

OBJECTIVE
EVIDENCE