EUROPEAN COMMISSIONPROTECTION OF YOUR PERSONAL DATAThis privacy statement provides information about
the processing and the protection of your personal data.

Processing operation: Websites and e-services at the JRC
Data Controller: JRC. T.4 – Data governance and services
Record reference: DPR-EC-00406

Table of Contents
1. Introduction
2. Why and how do we process your personal data?
3.

On what legal ground(s) do we process your personal data?

4. Which personal data do we collect and further process?
5. How long do we keep your personal data?
6. How do we protect and safeguard your personal data?
7. Who has access to your personal data and to whom is it disclosed?
8. What are your rights and how can you exercise them?
9. Contact information
10. Where to find more detailed information?

Introduction
The European Commission (hereafter ‘the Commission’) is committed to protect your personal
data and to respect your privacy. The Commission collects and further processes personal data
pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of23 October 2018 on the protection of natural persons with regard to the processing of personaldata by the Union institutions, bodies, offices and agencies and on the free movement of suchdata (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way wecollect, handle and ensure protection of all personal data provided, how that information isused and what rights you have in relation to your personal data. It also specifies the contact
details of the responsible Data Controller with whom you may exercise your rights, the Data
Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing operation “websites and e-services at the JRC” isundertaken by the Data governance and services Unit T.4 of the Joint Research Centre (JRC.T.4),
which acts as the data controller.
The JRC.G.I.4 Reactor Safety and Components Unit is managing the processing itself and acts as
the Data Operational Controller.
This website/e-service concerns the Remon website.

1. Why and how do we process your personal data?
Most of JRC websites are accessible without giving any personal information. Personal data
however are required in the following cases which this record aims to cover.
A. Personal data published on the Remon website
Personal data in relation to a specific activity or event or to communicate on achievements orcontributions to the Remon website activities and scientific publications.
B. To provide specific e-services on the Remon website
An e-service on the Remon website is a service or resource made available on the Internet inorder to improve the communication between citizens and businesses on the one hand and theJRC on the other hand.
Three types of e-services are, or may be offered by the Remon website:•••Information services enabling a given research community (e.g. committee, working
group, project group, etc.) spread worldwide to maintain a private space on the Internet
where they can share information, documents, participate in discussion fora, download
software, subscribe to JRC publications etc.
Information services that provide people, media, businesses, administrations and otherswith secure access to information.
Interactive communication services (communications to users, distribution of reports,information sharing within interest groups etc.) that allow better contact with people,
businesses, civil society and public bodies, in order to facilitate policy design,development, consultations and feedback.

Your personal data will not be used for an automated decision-making including profiling.

2. On what legal ground(s) do we process your personal data
We process your personal data, because, according to Article 5(1):2

a) The processing is necessary for the performance of a task carried out in the public
interest or in the exercise of official authority vested in the Union institution or body.
b) You have given your consent to the processing of your personal data for one or more
specific purposes. Registration of data subjects to access the e-services is purely on a
voluntary basis. The persons concerned have unambiguously given their consents (Art. 5(d) of Regulation (EU) 2018/1725).
In the particular case of names of authors in scientific publications or reports or further personal
data of the authors mentioned in the publications or reports (such as affiliation, contact details)
we process your personal data in line with established practices for scientific publications andreports and according to Article 5(1) point a) above.
We have obtained your personal data from publicly available sources.
We do not process special categories of personal data, therefore Article 10 of Regulation (EU)2018/1725 does not apply.

3. Which personal data do we collect and further process?
The type of personal information we collect depends on how you are specifically interactingwith us and which services you are using. Generally, we collect the following categories of
personal information:
A. Personal data published on the Remon website
The following data fields may be published on this website:•••

Contact Information: Title, first name and last name, alias, personal and/or professional(postal address, phone number, fax, email address, personal website, and social mediaprofile).
Education, professional information: Education, employer, job title/function with anorganization, affiliation (past or present), short biography, curriculum vitae (CV),description of your work, scientific publications.
Your picture: Photos, video, voice.

B. Users of the Remon website e-services
To provide you with access to the e-service the JRC.G.I.4 Reactor Safety and Components Unit
collects the following personal data, either through a dedicated on-line registration form, emailcommunication or through the European Commission Authentication Service (EU Login):•User Content: Fields of interest, content of communications, comments, feedback, andother information you send to us when you contact us or that you post via our eservices (including information in alerts, notes, and shares of content), information
distribution format desired (e-mail or not), documents, scientific publications, andcontributions to discussion fora.

C. Remon website administrators:
The personal data collected are: Name, surname, affiliation, EU login username and email.
D. Additional information
In the case of EU Login the Commission personnel number, a unique key and group membershipmay be collected.
A username and password could also be set up at the first registration.
By logging in and accessing your account, you are indicating your consent to the use of the data
as described in this privacy statement.

The e-service may collect the following additional data about each user:
••
•
•
•

Date and time of,o Most recent successful and unsuccessful authentication.
o Last change of password.
o Last password reset.
Number of good logins and failed attempts.
Account status (whether active, inactive etc.)
Recent passwords – to make sure you follow the prevailing security policy regarding
password re-use.
Security data/log files.

Cookies are managed according to the Commission corporate policy.
The provision of your personal data is not mandatory, but we need them in order to grant you
access to the specific e-service provided by the Remon website.

4. How long do we keep your personal data?
A. Personal data published on the Remon website
Your personal data are kept for a maximum of 4 years, starting from the date you submit yourconsent, via email or specific authorisation form, to publish your personal data on this website.
For retention after that period, a renewed declaration of consent from the data subject isrequired.
B. Personal data kept in the Remon website e-services•Your personal data are kept for as long as is necessary to meet the purposes for which
they were collected. We will delete your personal information if it is no longer needed,
and in any case at the latest after two years of continuous inactivity or upon email
request to the Data Operation Controller.

Personal data linked to scientific publications and reports cited on this website are kept as longas the publications and reports are displayed there.
Additional data collected that are related to your interaction with the e-services include:•Security data/Log files, Internet Protocol (IP) address, date and time of authentication,change/reset of password or account status: Stored for a maximum of 6 months. In thecontext of investigations related to security incidents, personal data could be further
processed following record DPR-EC-02886 - DIGIT IT security operations and services,where a different retention period applies.

Registered users have password protected direct on-line access to their profile and can update
their information, cancel their registration or request to unsubscribe from specific interest
groups or communications.
Time limits of the retention of data in the EU Login authentication service are defined in theprivacy statement of the European Commission's Identity & Access Management Service (DPREC-03187).
C. Remon website e-services administrators:
The JRC.G.I.4 Reactor Safety and Components Unit only keeps your personal data for the time
you will be working in the Remon website as administrator. Your personal data will be deleted
when you will no longer work on these activities/under this specific role.

5. How do we protect and safeguard your personal data?
4All personal data in electronic format (e-mails, documents, databases, uploaded batches ofdata, etc.) are stored either on the servers of the European Commission or of its contractors. Allprocessing operations are carried out pursuant to the Commission Decision (EU, Euratom)
2017/46 of 10 January 2017 on the security of communication and information systems in theEuropean Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing
operations of your data on behalf of the Commission, and by the confidentiality obligations
deriving from the transposition of the General Data Protection Regulation in the EU Member
States (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technicaland organisational measures in place. Technical measures include appropriate actions toaddress online security, risk of data loss, alteration of data or unauthorised access, taking into
consideration the risk presented by the processing and the nature of the personal data beingprocessed. Organisational measures include restricting access to the personal data solely toauthorised persons with a legitimate need to know for the purposes of this processing
operation.

6. Who has access to your personal data and to whom are they disclosed?
A. Personal data published on the Remon website
The personal data published on this website can be accessed by any person in the world using
the Internet or subscribing to Internet notification services.
B. Remon website e-services
Your personal data can only be accessed by authorised persons and Commission internal sites:•••

The e-service system administrators have access to all data categories. This includesCommission staff responsible for carrying out this processing operation and authorised
staff according to the “need to know” principle. Such staff abide by statutory, and whenrequired, additional confidentiality agreements.
In case of a security incident, security data/log files, Internet protocol (IP) address may
be shared with the JRC Local Information Security Officer (LISO) and the Commission
departments responsible for the security of information systems, DIGIT.S and HR.DS(DPR-EC-02886 - DIGIT IT security operations and services).
The following data categories may be accessible from other internal and externalregistered users:
o User Content: Fields of interest, content of communications, comments,feedback, and other information you send to us when you contact us or thatyou post via our e-services (including information in alerts, notes, and shares ofcontent), information distribution format desired (e-mail or not), documents,
scientific publications, and contributions to discussion fora.

The information we collect will not be given to any third party, except to the extent and for the
purpose we may be required to do so by law.

7. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU)2018/1725, in particular the right to access, rectify or erase your personal data and the right torestrict the processing of your personal data. Where applicable, you also have the right toobject to the processing or the right to data portability.

You have consented to provide your personal data to the JRC.G.I.4 Reactor Safety andComponents Unit for the present processing operation. You can withdraw your consent at any
time by notifying the Data Controller. The withdrawal will not affect the lawfulness of theprocessing carried out before you have withdrawn the consent.
In the case where you name appears as part of a of scientific publication, you have the right toobject to the processing of your personal data, which is lawfully carried out pursuant to Article
5(1)(a) on grounds relating to your particular situation.
You can exercise your rights by contacting the Data Operational Controller, or in case of conflict
the Data Protection Officer. If necessary, you can also address the European Data Protection
Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing
operations, please provide their description (i.e. their Record reference(s) as specified underHeading 10 below) in your request.

8. Contact information-The Data Operational Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you havecomments, questions or concerns, or if you would like to submit a complaint regarding thecollection and use of your personal data, please feel free to contact theData Operational Controller: JRC-REMON-DATA-PROCESSOR@ec.europa.eu
Data Controller: JRC-ICT-ARCHITECT-OFFICE@ec.europa.eu.
-The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) withregard to issues related to the processing of your personal data under Regulation (EU)2018/1725.
-The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data
Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation(EU) 2018/1725 have been infringed as a result of the processing of your personal data by theData Controller.

9. Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing
operations on personal data by the Commission, which have been documented and notified tohim. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with thefollowing Record reference: DPR-EC-00406 - E-services on JRC websites

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