MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICT,LOCKHART, TEXAS 78644
December 18th, 2018

Notices of this regular meeting were posted in the Hays and Caidwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices
are on file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Treasur
er/Secretary, Lucy Knight.
1•00 PM

1:00PM

1:01PM

The meeting was called to order by President of the Board, James Holt, withthe following Board members present: James Lipscomb (Vice President), Lu
cy Knight (Treasurer/Secretary), Ben Twidwell (Director), and Peter Reinecke(Director). Also present were PCCD Attorney Bob Wilson and PCCD staffmembers Johnie Halliburton, Daniel Meyer, Karen Bassett, Matt Shaw, andAlan Burklund. Minutes were transcribed by Karen Bassett.
President Holt requested motions or comments regarding the minutes of the20th2018. Mr. Lipscomb made a motion
regular meeting held on November
20th2018, be acthat the minutes of the regular meeting held on November
cepted as mailed out. Mr. Twidwell provided the second and the motion wasapproved unanimously.

President Holt requested any unfinished business that required the Board of
Directors’ attention. Mr. Halliburton explained that there was no unfinishedbusiness.

1:01PMPresident Holt requested a report from Mr. Jim Jansen of Jansen and Gregor
czyk Certified Public Accountants regarding the Plum Creek Conservation
District’s 201 7-2018 audit report. Mr. Jim Jansen then explained the Plum
Creek Conservation District’s 201 7-2018 audit report in detail to the Board ofDirectors. Mr. Jim Jansen stated that the PCCD’s financial position was cor
rect and that the audit was complete. Mr. Jim Jansen discussed the possibil
ity of having all tax deposits or funds deposited into TexPool to ensure that all
funds would be insured. The Board then discussed with Mr. Jansen and requested for Ms. Bassett to look into other financial institution options and report back to the Board.

1:12PM

President Holt requested discussion of item V on the agenda. Mr. DanielMeyer and Mr. Bob Wilson discussed a proposal from Freese & Nichols tomap inundation areas downstream of site 6 for three scenarios: the 100 yearflood event, 50% of the Probable Maximum Flood, and the Probable Maxi
mum Flood. According to Mr. Meyer, the hydrological scenarios would be run
both with the new site 6 dam in place and without the dam. Mrs. Knight madea motion to enter into agreement with Freese & Nicholto perform the study.
Mr. Twidwell provided the second and the motion passd unanimously.

1:25PMPresident Holt requested discussion of item VI on the agenda. Mr. Daniel
Meyer discussed a request for the District to submit to FEMA updated 100 yr.
flood plain elevations downstream of site 6. Mr. Bob Wilson explained that
this was not PCCD’s responsibility, but that it was the Flood Plain Administra
tors in Hays County. No action was taken by the Board.

1:28PMPresident Holt requested discussion of item VII on the agenda. Mr. Johnie
Halliburton discussed a request by the City of Kyle to install a sewer line within the PCCD easement at site 5. Mr. Halliburton introduced Mr. Harper Wil
der, Mr. James Earp and Mr. Leon Barba from the City of Kyle who explained
their request to install a sewer line within the PCCD easement at site 6. The
primary purpose of the line, according to Mr. Wilder, would be to alleviate theneed to install additional lift stations in the area. Mr. Wilson explained the re2

sponsibilities of the District in regards to its easements as well as with its
agreements with NRCS to operate and maintain its dams. Mr. John Hrebik,with NRCS, pointed out some of the issues with a sewer line from an engi
neering perspective. After further discussion, Mr. Twidwell made a motion torequest an opinion from NRCS to review the design drawings and determine
whether there could be options for the transferring of PCCD’s site 6 agree
ment responsibilities to the City of Kyle. Mr. Reinecke provided the second
and the motion passed unanimously.
2:05PMPresident Holt requested discussion of item VIII on the agenda. Mr. Johnie
Halliburton discussed a request by a landowner at site 16 to construct an access road within the PCCD easement, specifically along the outside berm(western end) of the auxiliary spillway. Mr. Halliburton introduced Mr. Merlin
Friesenhahn, Mr. Merlin Friesenhahn Jr., and Mr. Rob Hoffman who discussed their request with the Directors. Mrs. Knight made a motion to one,have their plans submitted to NRCS, two, receive any recommendations fromNRCS, and three, have it brought back to the PCCD Board for a final decision. Mr. Rothert provided the second and the motion passed unanimously.

2:13PM

President Holt requested discussion of item IX on the agenda. Representa
tives from the NRCS and the TSSWCB and site 28 landowner Mr. Walter Ste
phens gave a report regarding PCCD’s upcoming dam projects. The Board
discussed with them and thanked them for their time.

2:40PM

President Holt requested a report from PCCD’s Geologist, Mr. William Feathergail Wilson. Mr. Feathergail Wilson gave a slide show presentation on desalination, and the Texas Commission on Environmental Quality’s and county’s requirements for water well availability studies.

2:48PM

President Holt requested a report from the NRCS’ District Conservationist,
Mr. Jeremy Hasty. Mr. Hasty was not in attendance.

2•48PM

President Holt requested a report from PCCD staff member, Johnie Hallibur
ton. Mr. Halliburton stated he had nothing to add.

2:49PM

2:54PM

3:03PM

President Holt requested a report from the PCCD Executive Manager, Mr.
Daniel Meyer. Mr. Meyer reported that there would be no GMA meetings until after the holidays. In addition, Mr. Meyer informed the Board that he hadreceived a call regarding three wells that the landowner had wanted to regis
ter with the PCCD, but that the wells were not in PCCD’s District. Mr. Meyer
mentioned that he had received a call from an engineer requesting 500 yr.
flood maps upstream of site 6. Mr. Meyer stated that he sent the engineer ahydrological study for the area and a map showing site 6’s easement. In return, the engineer sent maps of the Crosswinds subdivision as they related toPCCD’s easement. Mr. Meyer next informed the board that a NWP application had been filled out and submitted to the U.S. Army Corps of Engineers
by M&E consultants as a prerequisite for the upcoming site 10 rehab project.
Mr. Meyer indicated that areas below site 12 had been cleared of brush in or
der for the drilling contractors to have access. Last, Mr. Meyer indicated thatSite 28 is being scheduled for brush clearing.
President Holt requested a report from the PCCD Attorney, Mr. Bob Wilson.
Mr. Bob Wilson reported that he had received the title report on the easements at site 12. Mr. Bob Wilson stated that he had drafted an easementagreement amendment for site 12 that included provisions to add extra acresto the easement terms. Mr. Bob Wilson mentioned that there will be a meet
19th
ing with Mr. Rob Tobias with the City of Lockhart on Thursday December
2018, regarding possible options for PCCD to participate in an economic
agreement with the City of Lockhart and a hops greenhouse facility.
President Holt requested discussion of item XV on the agenda. Mrs. Knight
made a motion to reimburse the staff for expenses incurred in 2018 in theamount of $300.00 (Three Hundred Dollars) each. Mr. Twidwell provided thesecond and the motion passed unanimously.

_______________

3

3:05PM President Holt requested any public comments. Mr. Graham Moore with Alliance Regional Water Authority wished the PCCD Board and staff a Merry
Christmas and wished Mr. Johnie Halliburton the best on his retirement.
3:06PM

3:06PM

3:07PMPresident Holt presented to Mr. James 0. Lipscomb on behalf of the Boardand staff a plaque for his 40 years of service to the Plum Creek Conservation
District.
President Holt presented to Mr. Johnie Halliburton on behalf of the Board andstaff a plaque for hisi 6 years of service to the Plum Creek Conservation District.
Mr. Twidwell made a motion to adjourn. Mr. Rothert provided the second andthe motion to adjourn passed unanimously.

Qv

U

President

Vice President