Rev. 0

REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

San Marino Policy Letter
SMPL – 2022-MLC-008
01 December 2022

Standards of accommodation, recreational facilities,
food, water, and catering under the Maritime Labour
Convention (MLC), 2006

TO: Recognised Organisations, Shipowners (Company), Managers, Masters, Seafarers, SMSR partners,
SMSR brokers, Surveyors, and the general public.

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

0. REFERENCES AND PURPOSE
a.
b.
c.
d.

Maritime Labour Convention (MLC), 2006, as amended
SOLAS 1974 as amended
San Marino LAW n.120 of 2 AUGUST 2019
San Marino Policy Letter “Implementation, Inspections and Certification under the Maritime Labour
Convention (MLC), 2006”
e. San Marino Policy Letter “Health and safety protection, accident prevention, medical care, welfare
and social security protection of seafarers under the Maritime Labour Convention (MLC), 2006”
f. San Marino Policy Letter “Principles of Minimum Safe Manning”
g. San Marino Policy Letter “Hours of Work and Hours of Rest”
h. San Marino Policy Letter “MLC Complaint Procedure”
i. San Marino Policy Letter “Terms and Conditions for employment of seafarers under the Maritime
Labour Convention (MLC), 2006”
j. IMO Code on noise levels on board ships
k. WHO Guide to Ship Sanitationl. WHO Guidelines for Drinking Water Quality
m. ILO Accommodation of Crews Convention (Revised), 1949 (No.92)
n. ILO Accommodation of Crews (Supplementary Provisions) Convention,(No. 133)
This notice sets forth the Administration’s standards of shipboard living conditions, recreational facilities,
food, drinking water and catering under the Maritime Labour Convention (MLC), 2006, having due regard toseafarers’ rights to decent working and living conditions, consistent with promoting the seafarers’ health,safety and well-being.
1. APPLICABILITY
The requirements which relate to ship construction and equipment apply only to ships constructed on orafter the date when this Convention comes into force
For ships constructed before that date, the requirements relating to ship construction and equipment thatare set out in the Accommodation of Crews Convention (Revised), 1949 (No. 92), and the Accommodation ofCrews (Supplementary Provisions) Convention, 1970 (No. 133), shall continue to apply to the extent that they
were applicable, prior to that date. A ship shall be deemed to have been constructed on the date when its
keel is laid or when it is at a similar stage of construction.
Unless expressly provided otherwise, any requirement relating to the provision of seafarer accommodation
and recreational facilities shall apply only to ships constructed on or after the amendment takes effect.
The Administration may consider, where appropriate, exemptions for existing ships that do not fully comply
with the requirements relating to construction and equipment as set out in ILO 92 and ILO 133.

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

2. STANDARD OF ACCOMODATION AND RECREATIONAL FACILITIES
2.1 Principles
a. Ensure that any accommodation for seafarers, working or living on board, or both, is safe, decent andin accordance with the relevant provisions of this Standard; Ensure that the living conditions on board
are decent, safe and respectful of the health and welfare of the seafarers.
b. Accommodations and recreational facilities are inspected to ensure initial and ongoing compliancewith the standards.
c. The inspections required under Regulation 5.1.4 shall be carried out when:1.
a ship is registered or re-registered; or2.
the seafarer accommodation on a ship has been substantially altered
See also San Marino Policy Letter: “Implementation, Inspections and Certification under the Maritime
Labour Convention (MLC), 2006”.
Particular attention to be paid to ensuring implementation of the requirements of the Convention
relating to:
1.
2.
3.
4.
5.
6.

the size of rooms and other accommodation spaces;
heating and ventilation;
noise and vibration and other ambient factors;
sanitary facilities;
lighting; andhospital accommodation.

d. In developing and applying the laws and regulations to implement this Standard, Administration,
after consulting the shipowners’ and seafarers’ organizations concerned will take into accountRegulation 4.3 and the associated Code provisions on health and safety protection and accident
prevention, in light of the specific needs of seafarers that both live and work on board ship.
See also San Marino Policy Letter: “Health and safety protection, accident prevention, medical care,welfare and social security protection of seafarers under the Maritime Labour Convention (MLC),
2006”
2.2 General Requirements for accommodation(a) there shall be adequate headroom in all seafarer accommodation; the minimum permitted
headroom in all seafarer accommodation where full and free movement is necessary shall be notless than 203 centimetres; this Authority may permit some limited reduction in headroom in any
space, or part of any space, in such accommodation where it is satisfied that such reduction isreasonable and will not result in discomfort to the seafarers;(b) the accommodation shall be adequately insulated;
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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm(c) in ships other than passenger ships, as defined in Regulation 2(e) and (f) of the International
Convention for the Safety of Life at Sea, 1974, as amended (the “SOLAS Convention”), sleeping rooms
shall be situated above the load line amidships or aft, except that in exceptional cases, where thesize, type or intended service of the ship renders any other location impracticable, sleeping rooms
may be located in the fore part of the ship, but in no case forward of the collision bulkhead;(d) in passenger ships, and in special ships constructed in compliance with the IMO Code of Safety forSpecial Purpose Ships, 1983, and subsequent versions (hereinafter called “special purpose ships”),
this Administration may, on condition that satisfactory arrangements are made for lighting andventilation, permit the location of sleeping rooms below the load line, but in no case shall they belocated immediately beneath working alleyways;(e) there shall be no direct openings into sleeping rooms from cargo and machinery spaces or fromgalleys, storerooms, drying rooms or communal sanitary areas; that part of a bulkhead separatingsuch places from sleeping rooms and external bulkheads shall be efficiently constructed of steel orother approved substance and be watertight and gas-tight;(f) the materials used to construct internal bulkheads, panelling and sheeting, floors and joinings shallbe suitable for the purpose and conducive to ensuring a healthy environment;(g) proper lighting and sufficient drainage shall be provided; and(h) accommodation and recreational and catering facilities shall meet the requirements in Regulation
4.3, and the related provisions in the Code, on health and safety protection and accident prevention,with respect to preventing the risk of exposure to hazardous levels of noise and vibration and otherambient factors and chemicals on board ships, and to provide an acceptable occupational andonboard living environment for seafarers.
See San Marino Policy Letter: “Health and safety protection, accident prevention, medical care,welfare and social security protection of seafarers under the Maritime Labour Convention (MLC),
2006”.
(i) Design and construction guidelines
1.

2.
3.
4.

External bulkheads of sleeping rooms and mess rooms should be adequately insulated. All
machinery casings and all boundary bulkheads of galleys and other spaces in which heat is
produced should be adequately insulated where there is a possibility of resulting heat effects
in adjoining accommodation or passageways. Measures should also be taken to provide
protection from heat effects of steam or hot-water service pipes or both.
Sleeping rooms, mess rooms, recreation rooms and alleyways in the accommodation spaceshould be adequately insulated to prevent condensation or overheating.
The bulkhead surfaces and deckheads should be of material with a surface easily kept clean.
No form of construction likely to harbour vermin should be used.
The bulkhead surfaces and deckheads in sleeping rooms and mess rooms should be capableof being easily kept clean and light in colour with a durable, non-toxic finish.
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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

5.
6.

The decks in all seafarer accommodation should be of approved material and construction
and should provide a non-slip surface impervious to damp and easily kept clean.
Where the floorings are made of composite materials, the joints with the sides should be
profiled to avoid crevices.

(j) Additional guidelines for the prevention of noise and vibration
1.

2.

3.

4.

5.

Accommodation and recreational and catering facilities should be located as far aspracticable from the engines, steering gear rooms, deck winches, ventilation, heating and airconditioning equipment and other noisy machinery and apparatus.
Acoustic insulation or other appropriate sound-absorbing materials should be used in theconstruction and finishing of bulkheads, deckheads and decks within the sound-producing
spaces as well as self-closing noise-isolating doors for machinery spaces.
Engine rooms and other machinery spaces should be provided, wherever practicable, withsoundproof centralized control rooms for engine-room personnel. Working spaces, such as
the machine shop, should be insulated, as far as practicable, from the general engine-roomnoise and measures should be taken to reduce noise in the operation of machinery.
The limits for noise levels for working and living spaces should be in conformity with the ILO
international guidelines on exposure levels, including those in the ILO code of practice
entitled Ambient factors in the workplace, 2001, and, where applicable, the specificprotection recommended by the International Maritime Organization, and with any
subsequent amending and supplementary instruments for acceptable noise levels on board
ships. A copy of the applicable instruments in English or the working language of the shipshould be carried on board and should be accessible to seafarers.
No accommodation or recreational or catering facilities should be exposed to excessive
vibration.

2.3 Ventilation and heating(a) sleeping rooms and mess rooms shall be adequately ventilated; The system of ventilation for sleeping
rooms and mess rooms should be controlled so as to maintain the air in a satisfactory condition andto ensure a sufficiency of air movement in all conditions of weather and climate.
(b) ships, except those regularly engaged in trade where temperate climatic conditions do not require
this, shall be equipped with air conditioning for seafarer accommodation, for any separate radio
room and for any centralized machinery control room;
Air-conditioning systems, whether of a centralized or individual unit type, should be designed to:(1)
maintain the air at a satisfactory temperature and relative humidity as compared to outside
air conditions, ensure a sufficiency of air changes in all air-conditioned spaces, take accountof the particular characteristics of operations at sea and not produce excessive noises orvibrations; and(2)
facilitate easy cleaning and disinfection to prevent or control the spread of disease.

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm(c) all sanitary spaces shall have ventilation to the open air, independently of any other part of theaccommodation; and(d) adequate heat through an appropriate heating system shall be provided, except in ships exclusively
on voyages in tropical climates.
The system of heating the seafarer accommodation should be in operation at all times when
seafarers are living or working on board and conditions require its use.
In all ships in which a heating system is required, the heating should be by means of hot water, warm
air, electricity, steam or equivalent. However, within the accommodation area, steam should not be
used as a medium for heat transmission. The heating system should be capable of maintaining thetemperature in seafarer accommodation at a satisfactory level under normal conditions of weather
and climate likely to be met within the trade in which the ship is engaged.
Radiators and other heating apparatus should be placed and, where necessary, shielded so as to
avoid risk of fire or danger or discomfort to the occupants.
(e) Power for the operation of the air conditioning and other aids to ventilation should be available at
all times when seafarers are living or working on board and conditions so require. However, thispower need not be provided from an emergency source.
2.4 Lighting,(a) subject to such special arrangements as may be permitted in passenger ships, sleeping rooms andmess rooms shall be lit by natural light and provided with adequate artificial light.
(b) In all ships, electric light should be provided in the seafarer accommodation. If there are not two
independent sources of electricity for lighting, additional lighting should be provided by properly
constructed lamps or lighting apparatus for emergency use.
(c) In sleeping rooms an electric reading lamp should be installed at the head of each berth.
2.5 Sleeping rooms(a) in ships other than passenger ships, an individual sleeping room shall be provided for each seafarer;in the case of ships of less than 3,000 gross tonnage or special purpose ships, exemptions from thisrequirement may be granted by this Administration after consultation with the shipowners’ andseafarers’ organizations concerned;(b) separate sleeping rooms shall be provided for men and for women;(c) sleeping rooms shall be of adequate size and properly equipped so as to ensure reasonable comfort
and to facilitate tidiness;(d) a separate berth for each seafarer shall in all circumstances be provided;(e) the minimum inside dimensions of a berth shall be at least 198 centimetres by 80 centimetres;
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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm(f) in single berth seafarers’ sleeping rooms the floor area shall not be less than:
(i)
(ii)
(iii)

4.5 square metres in ships of less than 3,000 gross tonnage;
5.5 square metres in ships of 3,000 gross tonnage or over but less than 10,000 gross tonnage;
7 square metres in ships of 10,000 gross tonnage or over;(g) however, in order to provide single berth sleeping rooms on ships of less than 3,000 gross tonnage,
passenger ships and special purpose ships, the competent authority may allow a reduced floor area;(h) in ships of less than 3,000 gross tonnage other than passenger ships and special purpose ships,
sleeping rooms may be occupied by a maximum of two seafarers; the floor area of such sleeping
rooms shall not be less than 7 square metres;(i) on passenger ships and special purpose ships the floor area of sleeping rooms for seafarers not
performing the duties of ships’ officers shall not be less than:
(i)
(ii)
(iii)

7.5 square metres in rooms accommodating two persons;
11.5 square metres in rooms accommodating three persons;14.5 square metres in rooms accommodating four persons;(j) on special purpose ships sleeping rooms may accommodate more than four persons; the floor areaof such sleeping rooms shall not be less than 3.6 square metres per person;(k) on ships other than passenger ships and special purpose ships, sleeping rooms for seafarers who
perform the duties of ships’ officers, where no private sitting room or day room is provided, the floorarea per person shall not be less than:
(i)
(ii)
(iii)

7.5 square metres in ships of less than 3,000 gross tonnage;
8.5 square metres in ships of 3,000 gross tonnage or over but less than 10,000 gross tonnage;
10 square metres in ships of 10,000 gross tonnage or over;(l) on passenger ships and special purpose ships the floor area for seafarers performing the duties ofships’ officers where no private sitting room or day room is provided, the floor area per person forjunior officers shall not be less than 7.5 square metres and for senior officers not less than 8.5 square
metres; junior officers are understood to be at the operational level, and senior officers at the
management level;(m) the master, the chief engineer and the chief navigating officer shall have, in addition to their sleeping
rooms, an adjoining sitting room, day room or equivalent additional space; ships of less than 3,000
gross tonnage may be exempted by the competent authority from this requirement after
consultation with the shipowners’ and seafarers’ organizations concerned;

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm(n) for each occupant, the furniture shall include a clothes locker of ample space (minimum 475 litres)
and a drawer or equivalent space of not less than 56 litres; if the drawer is incorporated in the clothes
locker then the combined minimum volume of the clothes locker shall be 500 litres; it shall be fittedwith a shelf and be able to be locked by the occupant so as to ensure privacy;(o) each sleeping room shall be provided with a table or desk, which may be of the fixed, drop-leaf orslide-out type, and with comfortable seating accommodation as necessary.
(p) Other general guidelines
1.

2.
3.
4.

5.
6.

7.
8.
9.

10.
11.
12.
13.

Where the size of the ship, the activity in which it is to be engaged and its layout make itreasonable and practicable, sleeping rooms should be planned and equipped with a private
bathroom, including a toilet, so as to provide reasonable comfort for the occupants and to
facilitate tidiness.
As far as practicable, sleeping rooms of seafarers should be so arranged that watches are
separated and that no seafarers working during the day share a room with watchkeepers.
In the case of seafarers performing the duty of petty officers there should be no more than
two persons per sleeping room.
Space occupied by berths and lockers, chests of drawers and seats should be included in themeasurement of the floor area. Small or irregularly shaped spaces which do not add
effectively to the space available for free movement and cannot be used for installingfurniture should be excluded.
Berths should not be arranged in tiers of more than two; in the case of berths placed along
the ship’s side, there should be only a single tier where a sidelight is situated above a berth.
The lower berth in a double tier should be not less than 30 centimetres above the floor; theupper berth should be placed approximately midway between the bottom of the lower berthand the lower side of the deckhead beams.
The framework and the lee-board, if any, of a berth should be of approved material, hard,smooth, and not likely to corrode or to harbour vermin.
If tubular frames are used for the construction of berths, they should be completely sealed
and without perforations which would give access to vermin.
Each berth should be fitted with a comfortable mattress with cushioning bottom or a
combined cushioning mattress, including a spring bottom or a spring mattress. The mattressand cushioning material used should be made of approved material. Stuffing of material likely
to harbour vermin should not be used.
When one berth is placed over another, a dust-proof bottom should be fitted beneath thebottom mattress or spring bottom of the upper berth.
The furniture should be of smooth, hard material not liable to warp or corrode.
Sleeping rooms should be fitted with curtains or equivalent for the sidelights.
Sleeping rooms should be fitted with a mirror, small cabinets for toilet requisites, a book rackand a sufficient number of coat hooks.

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

2.6 Mess rooms:(a) mess rooms shall be located apart from the sleeping rooms and as close as practicable to the galley;
ships of less than 3,000 gross tonnage may be exempted from this requirement after consultation
with the shipowners’ and seafarers’ organizations concerned; and(b) mess rooms shall be of adequate size and comfort and properly furnished and equipped (including
ongoing facilities for refreshment), taking account of the number of seafarers likely to use them atany one time; provision shall be made for separate or common mess room facilities as appropriate.
(c) Additional guidelines
1.

2.

3.
4.

5.

6.
7.

Mess room facilities may be either common or separate. The Administration may after
consultation with shipowners’ and seafarers’ organizations permit separate or common messroom facilities taking into account the size of the ship and seafarers' religious, cultural andsocial needs.
Where separate mess room facilities are to be provided to seafarers, then separate messrooms should be provided for:(a) master and officers; and(b) petty officers and other seafarers.
On ships other than passenger ships, the floor area of mess rooms for seafarers should be
not less than 1.5 square meters per person of the planned seating capacity.
In all ships, mess rooms should be equipped with tables and appropriate seats, fixed or
movable, sufficient to accommodate the greatest number of seafarers likely to use them atany one time.
There should be available at all times when seafarers are on board:(a)a refrigerator, which should be conveniently situated and of sufficient capacity forthe number of persons using the mess room or mess rooms;(b)facilities for hot beverages; and(c)cool water facilities.
Where available pantries are not accessible to mess rooms, adequate lockers for messutensils and proper facilities for washing utensils should be provided.
The tops of tables and seats should be of damp-resistant material.

2.7 Sanitary facilities.
(a) all seafarers shall have convenient access on the ship to sanitary facilities meeting minimum standardof health and hygiene and reasonable standards of comfort, with separate sanitary facilities being
provided for men and for women;(b) there shall be sanitary facilities within easy access of the navigating bridge and the machinery spaceor near the engine room control centre; ships of less than 3,000 gross tonnage may be exempted
9

REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

from this requirement after consultation with the shipowners’ and seafarers’ organizations
concerned;(c) in all ships a minimum of one toilet, one wash basin and one tub or shower or both for every six
persons or less who do not have personal facilities shall be provided at a convenient location;(d) with the exception of passenger ships, each sleeping room shall be provided with a washbasin having
hot and cold running fresh water, except where such a washbasin is situated in the private bathroom
provided;(e) in passenger ships normally engaged on voyages of not more than four hours’ duration,
consideration may be given by the competent authority to special arrangements or to a reduction in
the number of facilities required; and(f) hot and cold running fresh water shall be available in all wash places.
(g) Additional guidelines
1.
2.

3.

Washbasins and tub baths should be of adequate size and constructed of approved material
with a smooth surface not liable to crack, flake or corrode.
All toilets should be of an approved pattern and provided with an ample flush of water orwith some other suitable flushing means, such as air, which are available at all times andindependently controllable.
Sanitary accommodation intended for the use of more than one person should comply withthe following:(a)floors should be of approved durable material, impervious to damp, and should beproperly drained;(b)bulkheads should be of steel or other approved material and should be watertightup to at least 23 centimetres above the level of the deck;(c)
the accommodation should be sufficiently lit, heated and ventilated;(d)toilets should be situated convenient to, but separate from, sleeping rooms and washrooms, without direct access from the sleeping rooms or from a passage between
sleeping rooms and toilets to which there is no other access; this requirement does
not apply where a toilet is located in a compartment between two sleeping rooms
having a total of not more than four seafarers; and(e)where there is more than one toilet in a compartment, they should be sufficiently
screened to ensure privacy.

2.8 Hospital accommodation
Ships carrying 15 or more seafarers and engaged in a voyage of more than three days’ duration shallprovide separate hospital accommodation to be used exclusively for medical purposes; this10

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MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

Administration may relax this requirement for ships engaged in coastal trade; in approving on-board
hospital accommodation, it has to be ensured that the accommodation will, in all weathers, be easyof access, provide comfortable housing for the occupants and be conducive to their receiving prompt
and proper attention.
1.
2.
3.
4.

The hospital accommodation should be designed so as to facilitate consultation and thegiving of medical first aid and to help prevent the spread of infectious diseases.
The arrangement of the entrance, berths, lighting, ventilation, heating and water supply
should be designed to ensure the comfort and facilitate the treatment of the occupants.
At least one berth shall be provided; In ships carrying forty or more seafarers, the hospital
accommodation should be provided with at least two or more berths.
Sanitary accommodation should be provided for the exclusive use of the occupants of thehospital accommodation, either as part of the accommodation or in close proximity thereto.
Such sanitary accommodation should comprise a minimum of one toilet, one washbasin and
one tub or shower.

2.9 Laundry
Appropriately situated and furnished laundry facilities shall be available.
The laundry facilities provided for seafarers’ use should include:
(a)
(b)
(c)

washing machines;
drying machines or adequately heated and ventilated drying rooms; andirons and ironing boards or their equivalent.

2.10 Recreational facilities
All ships shall have a space or spaces on open deck to which the seafarers can have access when off
duty, which are of adequate area having regard to the size of the ship and the number of seafarers
on board.
Appropriate seafarers’ recreational facilities, amenities and services, as adapted to meet the special
needs of seafarers who must live and work on ships, shall be provided on board for the benefit of all
seafarers, taking into account Regulation 4.3 and the associated Code provisions on health and safety
protection and accident prevention. San Marino Policy Letter “Health and safety protection, accident
prevention, medical care, welfare and social security protection of seafarers under the Maritime
Labour Convention (MLC), 2006”.
Suggested guidelines.
1.
Recreational facilities and services should be reviewed frequently to ensure that they areappropriate in the light of changes in the needs of seafarers resulting from technical,
operational and other developments in the shipping industry.
11

REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

2.

3.

4.

5.

6.

Furnishings for recreational facilities should as a minimum include a bookcase and facilities
for reading, writing and, where practicable, games and a canteen or other equivalentarrangements.
Consideration should be given to including the following facilities at no cost to the seafarer,
where practicable:(a)a smoking room;(b)
television viewing and the reception of radio broadcasts;(c)showing of films, the stock of which should be adequate for the duration of thevoyage and, where necessary, changed at reasonable intervals;(d)sports equipment including exercise equipment, table games and deck games;(e)where possible, facilities for swimming;(f)a library containing vocational and other books, the stock of which should be
adequate for the duration of the voyage and changed at reasonable intervals;(g)facilities for recreational handicrafts.
(h)electronic equipment such as a radio, television, video recorders, DVD/CD player,
personal computer and software and cassette recorder/player;(i)where appropriate, the provision of bars on board for seafarers unless these arecontrary to national, religious or social customs; and(j)reasonable access to ship-to-shore telephone communications, and email andInternet facilities, where available, with any charges for the use of these services
being reasonable in amount.
Every effort should be given to ensuring that the forwarding of seafarers’ mail is as reliable
and expeditious as possible. Efforts should also be considered for avoiding seafarers being
required to pay additional postage when mail has to be readdressed owing to circumstances
beyond their control.
Measures should be considered to ensure, subject to any applicable national or internationallaws or regulations, that whenever possible and reasonable seafarers are expeditiously
granted permission to have their partners, relatives and friends as visitors on board their ship
when in port. Such measures should meet any concerns for security clearances.
Consideration should be given to the possibility of allowing seafarers to be accompanied bytheir partners on occasional voyages where this is practicable and reasonable. Such partners
should carry adequate insurance cover against accident and illness; the shipowners should
give every assistance to the seafarer to effect such insurance.

2.11 Ship’s office
All ships shall be provided with separate offices or a common ship’s office for use by deck and engine
departments; ships of less than 3,000 gross tonnage may be exempted from this requirement after
consultation with the shipowners’ and seafarers’ organizations concerned.
2.12 Other Facilities
Where separate facilities for engine department personnel to change their clothes are provided, theyshould be:
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MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

(a)
(b)

located outside the machinery space but with easy access to it; andfitted with individual clothes lockers as well as with tubs or showers or both and washbasins
having hot and cold running fresh water.

2.13 Bedding, mess utensils and miscellaneous provisions
(a)

(b)
(c)

clean bedding and mess utensils should be supplied by the shipowner to all seafarers for use
on board during service on the ship, and such seafarers should be responsible for their returnat times specified by the master and on completion of service in the ship;
bedding should be of good quality, and plates, cups and other mess utensils should be ofmaterial which can be easily cleaned; andtowels, soap and toilet paper for all seafarers should be provided by the shipowner.

2.14 Mosquitos
Ships regularly trading to mosquito-infested ports shall be fitted with appropriate devices forprotections against mosquitos.
2.15 Inspections
Regular inspections must be be carried out on board ships, by or under the authority of the master,
to ensure that seafarer accommodation is clean, safe, decently habitable and maintained in a goodstate of repair. The inspection shall also verify the supplies of food and drinking water; all spaces andequipment used for the storage and handling of food and galley and other equipment for the
preparation and service of meals; the condition of the sanitary facilities, the hot and cold water
systems, the ventilation systems and so forth.
The results of each such inspection shall be recorded and be available for review.
Inspections at intervals of not more than one week shall be carried out and the results of theinspections shall be recorded on board and available for review. Records shall be maintained andavailable for review for a period of 3 years.
2.16 Exemptions and equivalences.
In the case of ships where there is need to take account, without discrimination, of the interests ofseafarers having differing and distinctive religious and social practices, the Administration may, after
consultation with the shipowners’ and seafarers’ organizations concerned, permit fairly applied
variations in respect of this Standard on condition that such variations do not result in overall
facilities less favorable than those which would result from the application of this Standard.
This Administration may, after consultation with the shipowners’ and seafarers’ organizations
concerned, exempt ships of less than 200 gross tonnage where it is reasonable to do so, taking
account of the size of the ship and the number of persons on board in relation to the requirementsof the following provisions of this Standard:
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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

(a)
(b)

paragraphs 2.3(b), 2.7(d) and 2.9; andparagraph 2.5(f) and (h) to (l) inclusive, with respect to floor area only.

Any exemptions with respect to the requirements of this Standard may be made only where they are
expressly permitted in this Standard and only for particular circumstances in which such exemptions
can be clearly justified on strong grounds and subject to protecting the seafarers’ health and safety.
3. FOOD AND CATERINGThe principle is to ensure that seafarers have access to good quality food and drinking water provided
under regulated hygienic conditions.
1. All ships flying San Marino flag must carry on board and serve food and drinking water of appropriatequality, nutritional value and quantity that adequately covers the requirements of the ship and takes
into account the differing cultural and religious backgrounds.
2. Seafarers on board a ship shall be provided with food free of charge during the period of engagement.
3. Seafarers employed as ships’ cooks with responsibility for food preparation must be trained andqualified for their position on board ship.
3.1 Food and catering
3.1.1 General provisions
(a)

(c)

food and drinking water supplies, having regard to the number of seafarers on board, theirreligious requirements and cultural practices as they pertain to food, and the duration andnature of the voyage, shall be suitable in respect of quantity, nutritional value, quality andvariety;
the organization and equipment of the catering department shall be such as to permit theprovision to the seafarers of adequate, varied and nutritious meals prepared and served inhygienic conditions; andcatering staff shall be properly trained or instructed for their positions.

3.1.2

Food storage arrangements(b)

Ships shall be fitted with a sufficient number of temperature-controlled food storage and handlingrooms for the number of persons on board and the duration of the voyage.
The temperature of the deep freezers should be maintained below – (minus) 12 degrees C for storage
up to one month. Longer storage periods require a temperature of – (minus) 18 degrees C or below.
The temperature of chill cabinets, cold store rooms and refrigerators should not exceed + (plus) 5
degrees C.
Cold store room doors including the deep freezers should be operable from inside.
The food including meat, fish, milk and milk products, vegetables, fruit and dry provisions shall besafely and hygienically stored on the shelves with respect to stock rotation, segregation and spillages.
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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

3.1.3

Drinking water supplies

The drinking water storage tanks shall be cleaned and disinfected during dry docks and wet docks or
every two years, whichever is less, or more frequently, if drinking water tests results indicate
contamination.
Drinking water loading hoses should be flushed prior to each use and disinfected at least once atintervals of not more than six (6) months. The hoses should be capped and stored correctly.
It is the shipowner’s responsibility to ensure that drinking water taken on board is of appropriatequality. At regular intervals, verification monitoring of drinking water should be done in accordancewith WHO Guide to Ship Sanitation to demonstrate that the drinking water is not contaminated withfresh fecal material or other microbial and chemical hazards. Monitoring of drinking water on board
may be carried out by use of test kits. Prior to taking on drinking water at any port, a water quality
report should be made available.
3.1.4

HygieneAdequate facilities should be provided for washing and drying hands and cooking utensils.
Food waste shall be disposed in accordance with MARPOL Annex V.
3.2 Qualifications of catering staff
1. Shipowners shall ensure that seafarers who are engaged as ships’ cooks are trained, qualified andfound competent for the position and have completed a training course approved or recognized by
the Administration, which covers practical cookery, food and personal hygiene, food storage, stock
control, and environmental protection and catering health and safety.
The Administration will accept:a)a course completion certificate of a ships’ cooks training course approved by the
Administration; orb)a valid National certificate issued by a Party to MLC, 2006 which certifies completion of ships’
cook training course in accordance with MLC, 2006, standard A3.2.4
2. On ships operating with a prescribed manning of less than ten which, by virtue of the size of the crewor the trading pattern, may not be required to carry a fully qualified cook, anyone processing food in
the galley shall be trained or instructed in areas including food and personal hygiene as well as
handling and storage of food on board ship.
3. In circumstances of exceptional necessity, this Administration may issue a dispensation permitting a
non-fully qualified cook to serve in a specified ship for a specified limited period, until the next
convenient port of call or for a period not exceeding one month, provided that the person to whom
the dispensation is issued is trained or instructed in areas including food and personal hygiene aswell as handling and storage of food on board ship.

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REPUBLIC of SAN MARINO
MARITIME AUTHORITY
MAIN CONTACT: SAN MARINO SHIP REGISTER
PH: +378 (0549) 960075| FAX: +378 (0549) 941305| EMAIL: flagstate@smsr.sm

4. No seafarer under the age of 18 shall be employed or engaged or work as a ship’s cook
3.3 Documented inspections by the Master
Regular documented inspections must be carried out on board ships, by or under the authority ofthe master, with respect to:(a)supplies of food and drinking water;(b)
all spaces and equipment used for the storage and handling of food and drinking water; and(c)galley and other equipment for the preparation and service of meals.
With the frequency not less than one per week.
The results of the inspections shall be recorded on board and available for review.
Records of the following shall be maintained and available for review for at least 3 years.

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