Faculty of Advanced Life Science∗, Hokkaido University
Application Guidelines for Research Students
October 2024 Enrollment
1. Eligible Applicants

Graduated from a university or are recognized as having an academic aptitude equivalent or superior to that of university graduates.

2. Enrollment Date and Research Period

Enrollment date is October and the research period is one year in principle (October 1, 2024 – September 30, 2025)

3. Application Period:
Newly-arrived International Students

Japanese and International Students residingin Japan

Online application

June 10, 2024 – June 14, 2024

August 19, 2024 – August 23, 2024

Submission deadline

June 24, 2024

August 27, 2024

*Applicants must complete an online application, pay application fee, and send hard copies of the application documents by registeredmail.
*Office hours is from 8:30 am to 5:00 pm excluding Saturdays, Sundays, and national holidays.

4. Application Documents
Documents

Remarks① Application form andResume

Print the application form and resume that are generated after you have completed the online
application. Paste photographs and sign your name.

② Official certificate ofgraduation or completion(expected graduation orcompletion)

The following applicants are not required to submit this document.
・Applicants who graduated from the School of Science, Graduate School of Science, Graduate Schoolof Life Science, or Faculty of Science, Hokkaido University.

③ Written consent(in any format)

Applicants who are currently employed intend to hold the position in workplace after enrolling.

④ Photocopy of passport

Photocopy the page showing your full name (only international students.)⑤ PhotographTwo color pieces. (One should be pasted on the application form. The other should be preparedfor student ID. Photo size is 3 cm×2.5 cm. For student ID, a digital photograph is also available.)⑥ Application fee

9,800 yen (An additional handling fee of 500 yen is required.) Pay through an online application.

5. Application Procedure① Applicants must contact their prospective supervisor and obtain his/her permission in advance.
② Follow the instructions shown on the website (https://e-apply.jp/e/hokudai-lsci/） and complete the online
application. As a password is required for online application, applicants shall receive it from their prospective supervisor.
※Applicants must have (or have access to) a printer for printing the application documents, and have an email address (cell phone’semail address is not accepted.)③ Application fee must be paid in accordance with the instructions provided on the payment procedures screen shown on the website.
(Applicants who will receive the Japanese Government (MEXT) scholarship or the State-Sponsored Scholarship Program of theChina Scholarship Council (CSC) are not required to pay the application fee.
④ After completing the online application, applicants must scan all the application documents stated in “4. Application Documents①‐⑤” in PDF format and send them to the designated address stated in “6. Where to submit” via email during the application
period stated in “3. Application Period”. Aside from the PDF files sent by email, applicants must send hard copies of the application
documents by registered mail or bring them with you to the designated office stated in “6. Where to submit” directly by the deadline
stated in “3. Application deadline. The application will be considered complete once all documents are received by the Graduate
School Educational Affairs Section. Please note that completion of the online application alone does not constitute completion ofthe application procedure. Applications received after the deadline will not be accepted. Consider the time for courier delivery andbe sure to post it well in advance.

6.

Where to submit

7.

Announcement of Application Results

Graduate School Educational Affairs Section
Science and Life Science Administration Department, Hokkaido University
Science Building 2, first floor, Kita-10 Nishi-8, Kita-ku, Sapporo 060-0810, Japan
Email: r-gakuin@sci.hokudai.ac.jp
Phone: +81-11-706-3677※Print “Application for research student enclosed ” in red ink on the front of the envelope and send it by registered mail.

Newly-arrived International Students

On or after July 18, 2024

Japanese and International Students residing in Japan

On or after September 5, 2024

8. Procedures for Enrollment and Payment of Fees

For details, all successful applicants will be notified along with the application results.
AmountPayment Period

Enrollment fee

84,600 yen

At the time of enrollment procedure (Mid-September, 2024 tentative)

Tuition fee

178,200 yen (half semester)November, 2024 (tentative)<Continue to the back >9. Notes① The application fee, enrollment fee and tuition fee are not refundable for any reason at all. If the fees are revised at the time ofenrollment and during your enrollment period, the revised fees become effective immediately.
② Change of the documents are not accepted after submission. The application documents once submitted are not returnable.
③ Applicants in either of the following categories are not required to pay the application fee, enrollment fee and tuition fee.
・Applicants who will receive Japanese Government (MEXT) scholarship or the State-Sponsored Scholarship Program of theChina Scholarship Council (CSC)④ All documents must be in Japanese or English. If the original documents are in languages other than Japanese or English, pleaseattach official translation in Japanese or English.
⑤ Research students wishing to extend the research period after enrollment must apply for continuation during the application
period, and should contact the office stated in “6. Where to submit”.
⑥ Research students wishing to withdrawal from school in the middle of the semester must pay the tuition fee for the semester andsubmit the application for withdrawal from school (designated form).
⑦ If applicants have any questions regarding the application, please contact the office stated in “6. Where to submit”.

11. Privacy Policy① In handling personal information at Hokkaido University, Hokkaido University makes every effort to obey relevant laws andordinances such as the “Protection Law for Private Information Held by Independent Administrative Corporations”, and protect
personal information pursuant to “National University Corporation Hokkaido University Personal Information ManagementRules”.
② Personal information, such as name, address, etc., provided by the applicant to the university in the process of applying foradmission will be used only for 1) assessment of applicants (processing of application, conducting selection and announcement ofresult), 2) enrollment procedures, and 3) business operations pertaining to 1) and 2).
③ Private companies commissioned by the University (hereafter called “commissioned companies”) may handle personal data toengage in the relevant operations. Part or all of the personal information submitted to the University by the applicant will beprovided to the commissioned companies, to the extent necessary for them to carry out their duties.
④ After admitted applicants are enrolled, the personal information they provided on their application forms will be used for 1)
academic affairs (registration, academic guidance, etc.), 2) student support services (health management, scholarship applications,etc.), and 3) tuition and fees, and related administrative operations.
⑤ Applicants will be informed separately about the handling of personal data in accordance with the EU General Data Protection
Regulation (GDPR). Applicants to whom such rules apply (those applying from within the European Economic Area (EEA)
member states) should notify the School and Graduate School of Science, Graduate School of Life Science, Academic Affairs
Division, prior to application.

∗ Successful applicants will be assigned to the "Graduate School of Life Science" when their prospective supervisors are in the Inter-field

Cooperation with the Graduate School of Life Science.