Published by Institute for Information Management and Communication

Multi-Factor Authentication Setup Manual Supplement 2~ For those who already have set it up on a web browser and are also going to set the TOTP display function into a smartphone ~Aug. 10, 2022
To display the TOTP, that has already been set up into a web browser, into also your smartphone and tablet,carry out the following steps in this manual. Be sure to follow these steps 1 and 2. If you regenerate theQR code from clicking “Click here if you have not initialized your one-time password (TOTP) yet.”, yourTOTP settings that have already been settled will be invalid.

Step1 Settings to display the same TOTP* into a smartphone
1. Preparation (Install the TOTP display application)
2. Copy the TOTPʼs information

Step2 Confirmation for the multi-factor authentication usage (Display TOTP on a smartphone application)
1. Display TOTP on a smartphone application to confirm availability of the multi-factor authentication
T O T P … Time-based One Time Password※CautionsThis manual is for those who already installed an extension “Authenticator” into the first PC andcompleted initial settings for the multi-factor authentication.

Be careful not to be visible to others your procedure of initial settings such as QR code andsetting files. There is a risk of unauthorized access.

For the latest information and its details, see the Multi-Factor Authentication Userʼs Guide website:
https://u.kyoto-u.jp/mfa
Contact us:
https://www.iimc.kyoto-u.ac.jp/en/inquiry/?q=ninsho

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Step1 Settings to display the same TOTP* into a smartphone
1. Preparation (Install the TOTP display application)① Confirm the clock of smartphone in which you are going to set up TOTP
Calculation of TOTP uses the clock on a smartphone. Not being right of the clock leads to a wrong TOTP
calculation, so that you cannot log in. Adjust the clock by automatic setting or manual setting.
Make sure to adjust the clock. Even by a few minutes' difference it hinders the step 2-1. “Display
TOTP on the smartphone to confirm availability of the multi-factor authentication”.

② Switch the app “Authenticator” into a scan mode
Those who install the app in the firsttime：(1) Install the app.

Those who already installed the app：
(1) Click the app's icon.

(this screen is an iPhone's)

For iPhone : Google Authenticator

https://apps.apple.com/jp/app/googleauthenticator/id388497605

For Android : Google Authenticator

https://play.google.com/store/apps/details?id=com.go
ogle.android.apps.authenticator2(2) Tap "GET". (this screen is an iPhone's)(2) Tap "+".

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Those who install the app in the first time：Those who already installed the app：

(3) Tap “Get Started”.

(3) Tap "Scan a QR code" to switch into scan mode.

(4) Tap "Scan a QR code" to switch into scan mode.

At “2. Copy the TOTPʼs information” you will use

scan mode.

At “2. Copy the TOTPʼs information” you will use
scan mode.

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2. Copy the TOTPʼs information① Copy the TOTP settings information set on the PC browser into smartphone(1) Click the icon of the Authenticator on the browser that you use for the multi-factor authentication.

(2) Click the code icon.
The code icon appears by bringing the cursor closer to this red circled area.

Display area

Click the code icon

(3) Scan a QR code that appears on the screen, with your smartphoneʼs Authenticator app in scan mode.

4(4) Your smartphone will be available to generate TOTP.

Step2: Confirmation for the multi-factor authentication usage (Display TOTP on the smartphone)
1. Display TOTP on the smartphone to confirm availability of the multi-factor authentication① Access to the staff portal and confirm availability of the multi-factor authentication(1) Access to the Institute for Information Management and Communication’s site (https://auth.iimc.kyoto-u.ac.jp/user/).
(1) Put SPS-ID and password, and click “Login”.

② Selecting the Authentication Method
Select “One Time Password (token)” in the pulldown menu and click “Select”.
Sometimes it happens that the window 「 ④Authentication setting completed」(see belowpage) appears without this window. In thatcase, access this site and log out from the site,then follow once again the procedures from thefirst step 2-1-① namely 「① Confirm availabilityof the Multi-Factor Authentication」
https://auth.iimc.kyoto-u.ac.jp/pub/logout.php

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③ Login with One Time Password
Put the six-digit number appearing on Authenticator app in the smartphone, put a check in “Trust this browser”
and click “Login”.

By putting a check in “Trust this browser”,
you will be able to login only with SPS-ID
and password for a certain period.

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If the clock on the PC isnʼt correct, you canʼt
be authenticated/login through you put TOTP
/the six digits numbers. To display a correct
TOTP, definitely verify the clock.

④ Authentication setting completed
When the screen changes into this, the initial settings have been completed.

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