Outlines

01

Introduction
Digital initiatives and Institutional Repository at Higher Education Institution in Malaysia

02

IR at UPM
IR development at Universiti Putra Malaysia (UPM)

03

Resource Sharing Platform in Malaysia
Academic Assets Sharing & Preservation through IR.

04

Issues and Challenges
Issues and Challenges in developing IR

1

Phase of Development of DigitalContent Initiative
2007
2005
1998
1996
Academic
Library starting
the digitization
project

NLM - National
Digitization
PolicyDevelopmentof MyUniNet
Portal (MyTO,MyULIST, etc)

Academic
Library startedto develop
Institutional
Repository (IR)Type of Material Digitized – Early Phase
No

Academic Library

ThesisExam
Paper

Final Year
Project

Staff
Publication

Photograph

Seminar
Paper

University
Publication

1

Universiti Malaya (UM)

√√

X

X

X

X

X

2

Universiti Putra Malaysia (UPM)

X

X

X

√X

√X

3

Universiti Teknologi MARA (UiTM)

√√

√

√

X

√√

4

Universiti Malaysia Sarawak (UNIMAS)

√X

√X

√√

X

5

Universiti Sains Malaysia (USM)

√√

X

X

√X

X

6

Open University Malaysia (OUM)

X

√X

X

√X

X

7

Universiti Malaysia Terengganu (UMT)

√√

√

X

X

√√

8

Universiti Malaysia Perlis (UniMAP)

√√

√

X

X

X

X

9Multimedia University Malaysia (MMU)

√√√X

√

√√

10

Universiti Malaysia Pahang (UMP)

√√XX

√√

X

11

Universiti Malaysia Sabah (UMS)

√X

√X

X

X

X

12

Universiti Kebangsaan Malaysia (UKM)

√√

√

√

X

√

X

13

Universiti Utara Malaysia (UUM)

√√

√

√

X

√X

14

Universiti Teknologi Malaysia (UTM)

√√

√

√

√

X

X

15

Universiti Islam Antarabangsa Malaysia (IIUM)

√√

√

X

X

X

X

Shaifol Yazam Mat and Aishah Mohd Nasir, (2005). Digitization and Sustainability of Local Collection: An observation of digitization activities among
Malaysian Universities Libraries. IFLA Conference Proceedings.

Institutional Repository“A digital institutional repository could be
any collection of digital material hosted,owned or controlled, or disseminated by acollege or university, irrespective of purposeor provenance”

Raym Crow,
SPARC Senior Consultant“An institutional repository is a digital archiveof the intellectual product created by thefaculty, research staff, and students of an
institution and accessible to end users bothwithin and outside of the institution, with few if
any barriers to access.”

4Statistics HEIs and IR in Malaysia
As at 31 July 2018NOHEI CATEGORYNUMBERPERCENTAGE

HEI’s HASIR

1Public University

20

3.3%

192Private University

47

7.8%

153Private College University

345.6%

04Private College366

60.7%

05Foreign University (Branch Campus)

10

1.7%

06

Polytechnic

33

5.5%

27Community College

92

15.3%

08

Other Institution

61%

1608

100%

37Total5Statistics of IR at Public HEIs

20

Public Higher Education Institutions (Public HEIs) in Malaysia,

1995 % Public HEIs have successfully
developed the IR

Except1National Defense University ofMalaysia (UPNM).

6No

Public HEI

Institutional Repository URL

Date of Established

Software1

Universiti Malaya (UM)

http://eprints.um.edu.my/
http://repository.um.edu.my/
http://studentsrepo.um.edu.my/
http://commonrepo.um.edu.my/
http://ummemory.um.edu.my/ummemory/exhibits
http://spcats.umlib.um.edu.my/mymanuskrip/

23/11/2011
10/7/2013
30/3/2012
6/12/2012
NANA

EPrints
EPrints
EPrints
Eprints
Omeka
Inhouse2

Universiti Putra Malaysia (UPM)

http://psasir.upm.edu.my/
http://ethesis.upm.edu.my
http://myagric.upm.edu.my/
http://serdangmemory.upm.edu.my/
http://agris.upm.edu.my:8080/dspace/

25/4/2008 **12/7/2011
4/7/2017
6/2/2015
23/5/2013

EPrints
EPrints
EPrints
ResourceSpaceDSpace3

Universiti Kebangsaan Malaysia (UKM)

http://smk.ukm.my/erep/
http://journalarticle.ukm.my/
http://karyailmiah.ukm.my/
http://ptsldigital.ukm.edu.my:8080

NA
21/9/2010
15/5/2017
NAInhouse
EPrints
EPrints
Vital

4

Universiti Utara Malaysia (UUM)

http://repo.uum.edu.my/
http://etd.uum.edu.my/
http://sapp.uum.edu.my/kik/

20/6/2007 **20/10/2008 **NA

EPrints
EPrints
Omeka

5

Universiti Teknologi Malaysia (UTM)

http://eprints.utm.my
http://dms.library.utm.my:8080

26/1/2007 **NA

EPrints
Vital

6

Universiti Malaysia Kelantan (UMK)

http://umkeprints.umk.edu.my/
http://digitalkelantancollection.umk.edu.my/koleksikelantan/

30/4/2012
NA

EPrints
Omeka

7

Universiti Sains Malaysia (USM)

http://eprints.usm.my/
http://omeka.usm.my/

17/4/2008 **NA

EPrints
Omeka

8

Universiti Islam Antarabangsa Malaysia (UIAM)

http://irep.iium.edu.my/

18/7/2011

EPrints

9

Universiti Malaysia Sarawak (UNIMAS)

https://ir.unimas.my/

27/11/2013

EPrints

10

Universiti Malaysia Sabah (UMS)

http://eprints.ums.edu.my/13/8/2014

EPrints

11

Universiti Pendidikan Sultan Idris (UPSI)

http://ir.upsi.edu.my

7/10/2013

EPrints

12

Universiti Sains Islam Malaysia(USIM)

http://ddms.usim.edu.my/

10/2/2009 **DSpace13

Universiti Teknologi MARA (UiTM)

http://ir.uitm.edu.my/

11/7/2008 **EPrints

14

Universiti Malaysia Terengganu (UMT)

http://umt-ir.umt.edu.my/xmlui/

5/10/2016

DSpace15

Universiti Tun Hussein Onn Malaysia(UTHM)

http://eprints.uthm.edu.my/

23/2/2010

EPrints

16

Universiti Teknikal Malaysia Melaka (UTeM)

http://eprints.utem.edu.my/2/8/2011

EPrints

17

Universiti Malaysia Pahang (UMP)

http://umpir.ump.edu.my/

10/9/2009 **EPrints

18

Universiti Malaysia Perlis (UniMAP)

http://dspace.unimap.edu.my/

20/5/2007 **DSpace19

Universiti Sultan Zainal Abidin (UniSZA)

http://erep.unisza.edu.my

NAEPrints

Statistics of IR at Private/GLC HEIs

588

GLC, Private University, College University, Private College, Community College
in Malaysia

18
3.1% of GLC / Private HEIs have successfully developed the IR.

8No.

Private HEI / GLC / College University /College

Institutional Repository URL

Date ofEstablished

Software / platform

1

Asia e University (AeU)

http://ur.aeu.edu.my/
http://examq.aeu.edu.my/
http://photocol.aeu.edu.my/

11/8/201711/9/2014
NAEPrints
Eprints
ResourceSpace

2

Universiti Teknologi Petronas (UTP)

http://eprints.utp.edu.my/
http://utpedia.utp.edu.myNA
23/6/2014

EPrints
EPrints

3

Wawasan Open University (WOU)

https://weko.wou.edu.my/https://resourcespace.wou.edu.my

NANAWEKO
ResourceSpace

4

Universiti Terbuka Malaysia (OUM)

http://library.oum.edu.my/repository/

4/12/2008 **EPrints

5

Universiti Kuala Lumpur (UniKL)

http://ir.unikl.edu.my/

20/6/2014

DSpace6

Universiti Multimedia Malaysia (MMU)

http://shdl.mmu.edu.my/

2/12/2009 **EPrints

7

Universiti Tenaga Nasional (UNITEN)

http://dspace.uniten.edu.my/

29/1/2010

DSpace8Sunway University (SU)

http://eprints.sunway.edu.my/

12/10/2012

EPrints

9

Universiti Tunku Abdul Rahman (UTAR)

http://eprints.utar.edu.my/

29/7/2011

EPrints

10

UNITAR International University (UNITAR)

http://etheses.unitar.my/

1/6/2016

EPrints

11

INTI International University (INTI)

http://eprints.intimal.edu.my/

11/1/2016

EPrints

12

Asia Pacific Research University (APU)

https://eprints.apiit.edu.my/

2/12/2015

EPrints

13

International Medical University

http://14.102.151.191/xmlui/

8/3/2013

DSpace14

International Centre for Education in Islamic Financehttps://ikr.inceif.org/

NAInhouse

15

Perdana University

https://weko.perdanauniversity.edu.my/

NAWEKO

16

Institut Aminuddin Baki

http://eprints.iab.edu.my/v2/

12/3/2013

EPrints

17

Politeknik Kuching Sarawak

http://dspace.poliku.edu.my/jspui/

NA

DSpace18

Politeknik Seberang Perai

http://repository.psp.edu.my/xmlui/

NADSpaceTotal IR in Malaysia

58
IR58 have been developed since 2007,
and only 37 IRs have been registered in
ROAR and the rest has yet to beregistered.
10***Note: ROAR – Registry of Open Access RepositoryRepository Software Platform

3530

Total IRs

25
2035

15
10
950
Total Irs

43
Resource
Space
3EPrints

Dspace

Omeka

35

94

322Others

Weko

Vital

322
11

585,323 Items from 36 IRArticle

NewspaperThesis

Exam Paper

Conference

204,147

71,726

59,68353,37753,293

Other

Project Paper

Book Chapter

Monograph

Newsletter

32,42330,91525,987

18,47912,361

BookGazzete /Statistic

Speech / Talk

Image

3,665

3,124

Research
ReportAnnualReport

AudioDataset

41

7

9,310

3,904

PatentVideo705618

61

Statistic taken from 36 IR, which can be access publicly
as at 20th August 2018

1,497

12

Issues & Challenges Developing IR

123

456

UPM Library Digital Initiatives

UPMIReTHESISWEB AGRISMEMORY @ SERDANG

UPM Institutional Repository Begin in early April 2008 (EPrints 3.3.16)
 52,517 titles of collections in UPM IR
 6,605,463 times file downloaded
 Digital Resource ManagementDivision:Collection of printed and digital contents
Scanning printed documents
Depositing and indexing contents

 System & Information TechnologyDivision:


Hardware and software maintenance
Software Customization and enhancement

 Open Access:
http://psasir.upm.edu.my15

UPM IR – Resource Sharing

Pusat Rujukan Persuratan Melayu

http://etesis.dbp.gov.my/Default.aspx

OER@Asia Hub

https://oerasia-repository.wou.edu.my/
16

UPM eThesis
 Started since 2011 Currently using EPrints 3.3.16
 9,233 title of thesis (Full text)
 60,978 times file Downloads
 Digital Resource
Management Division:

Scanning printed Thesis and Dissertation
Depositing and indexing Thesis and Dissertation

 Closed Access at:
http://ethesis.upm.edu.my17

International Information System for Agricultural
Science and Technology (AGRIS)AGRIS initiative was set up by the FAO in the 70’s and created aworldwide cooperation for sharing access to agricultural scienceand technology information.
AGRIS is a global public domain database with structured
bibliographical records on agricultural science and technology.
Access at: http://agris.upm.edu.my:8080/dspace/

Data in AGRIS
indexed by AGRISFAO

Memory @ Serdang Memory@Serdang - UPM DigitalArchive.
 Collect academic and historicalvalues photo, video and audio at
UPM.
 4,396 total collections (16albums)
 Media, Archive and Preservation
Division responsible to manage
this portal.
 Access at:

http://serdangmemory.upm.edu.my19

Conference of University Libraries andNational Library of Malaysia (PERPUN).
 This community is established based on amutual understanding of cooperation
among each others.
 PERPUN members consist of: 1- National Library of Malaysia
 20 - Public University Libraries
 5 - GLC University Libraries

20

PERPUN’s Digital Initiatives

http://perpun.upm.edu.my/myuninet/Malaysian Theses Online (MyTO)
MyTO v.1 = 2005 at MMU
MyTO v.2 = 2010 at UPM
80,751 eTD from 25 universities
http://myto.upm.edu.my221, 595 Visitors
2,380,297 Page Views
102,433 Click Links

End user get access to bibliographic record
with the persistent link to 24 Pages / Full text (PDF)

25 libraries provide data to MYTO

Issues Related to MyTO
1234

• Used manual concept – data provider need to upload data manually (input orimport using txt file)• Data provider taken data from different sources:• Library Management System (LMS),• Universitty Institutional Repository (IR),• Other systems• Data provider - not completing the required metadata (abstract & full text link)• Not follow international metadata standard (Dublin Core, MARC 21 or RDA)

24

Malaysian Academic Library Union
Catalog (MalCat)
Search and Discover Malaysian
Academic Library Catalog records
5,163,632 bibliographic records - 17
academic libraries.
Vufind and hosted by UUM Library.
http://malcat.uum.edu.my/kip/

Malaysian Academic Library
Repositories (MalRep)
Search and Discover Malaysian Academic
Library Information Resources : InstitutionalRepository

548,225 total digital content records
indexed from 28 IR.
Vufind and hosted by UUM Library.
http://malrep.uum.edu.my/rep/

ASEAN University Network Inter-Library Online(AUNILO) Institutional Repository Discovery
ServiceSearch and Discover Information
Resources from AUNILO Member's IR
1,036,376 records and 146,429 records, indexedfrom 5 IR’s in Malaysia (UKM, UM, USM, UPM
and UUM).

Vufind and hosted by UUM Library.
http://aunilo.uum.edu.my/Find/

Take a look atMemory@Serdang

28

3rd International Workshop on the Academic Asset Preservations and Sharing inSoutheast Asia
23 – 24 August 2018

- Thank You Muizzudin Kaspol
Senior Librarian
Systems and Information Technology Division,Perpustakaan Sultan Abdul Samad
Universiti Putra Malaysia
muizzudin@upm.edu.my+603-89468660 /+6019-5679674

29