Notes and Reference Items Regarding Preparation of the Computer Management Register(Forms 1 - 3)
This document provides notes and reference items related to computer management register preparation.
The basic items required for preparing forms 1 - 3 are included in the forms. To avoid the survey
respondent having to read the same items twice, those items are omitted here.
This document was created with the possibility in mind of future revisions, based on inquiries received
during the survey. To make it easier to read both for editors and readers, the item numbers ((1) through (35)) inthe forms are used here as headings.

General Items
A. Scope of computers owned by the universitya) For the purposes of the register (Form 1), computers owned by the university include those purchasedwith public funds and donations. Public funds include departmental funds, such as scientific researchfunds.

1. Installation Location Information, etc.
(1) Register preparation (update) date
A. Enter the date the register was actually prepared. This may differ from the submission date.
(2) Installation (usage) building name
A. Enter the name of the building where the computer is installed (used).
B. The name of the building entered in A may differ from your own department.
C. When possible, enter as shown in the example below.
Ex.) Information Initiative Center, North Building(3) Installation (usage) room number, etc.
A. Enter the number, etc. of the room where the computer is installed (used).
B. The room number, etc., entered in A may differ from the number of your own department.
C. When possible, enter as shown in the example below.
Ex.) 2F Room 102(4) Software manager’s name (Manager of the computer)
A. Regarding the software manager:a) According to regulations*, individual faculty members are designated as software managers, so write thename of the corresponding faculty member.
* National University Corporation Hokkaido University Software Asset Management Regulationsb) According to the same regulations, in the case of administrative staff, specialists, professional staff, orassistant managers serve as the software managers of sections, offices, administrative offices, andauditing offices. Coordinate as needed and enter the corresponding name.
B. Regarding computers personally owned by faculty members:a) Enter the name of the computer’s owner.

2. Computer Information
This item will be used by the Office for (the Promotion of) Information and Communication Technology
Environment for field research during compilation and cataloguing, and for follow-up after the survey iscompleted. It will also be used when attaching confirmation stickers (tentative name) to the computers after thesurvey is completed, and for software management.
(18) Model name
A. Enter the model name.
B. Enter “Home-built PC” if you built the computer yourself.
C. In the case of order-made or built to order (BTO) computers without a fixed name, enter “order-made.”(19) Manufacturer’s name

A. Enter the manufacturer’s name.
B. Nothing needs to be entered here if you built the computer yourself.
(20) Computer type
A. Select the computer type from 1 through 4 below.
1. General computer (Standard computer)
2. Server (Computer that provides its own functionality and data to client computers over a network)
3. Workstation (High-performance business-use machine specializing in advanced technical calculations
and processing [computer-aided design, graphic design, etc.])
4. Other (For computers to which the above do not apply)(22) IP address
A. If the computer is connected to a network, enter the IP address.
B. Enter “DHCP” for computers for which a DHCP connection application was submitted and approved during
the HINES application process.
C. Nothing needs to be entered if no HINES connection application has been submitted and the computer is notconnected to a network.
How to Confirm the IP Address
OS TypeProcedure

Windows XP“Start” → “Run” → enter “cmd” → enter “ipconfig/all”
The section shown in “IP Address: ***.***.***.***”

Windows Vista“Start” → “Start Search” → enter “cmd” → enter “ipconfig /all”The section shown in “IPv4 Address: ***.***.***.***”

Macintosh (OSX)Apple menu → “About This MAC” → “More Info” → “Network”

Linux“Applications” → “Accessories” → “GNOME Terminal”→ enter “/sbin/ifconfig -a |more”
The section shown in “inet addr: ***.***.***.***”(23) MAC address
A. If you entered “(22) IP address,” enter the MAC address.
B. For notebook PCs with two LAN cards for wired or wireless network connectivity or servers with multiple
LAN ports, give priority to the MAC address registered with HINES. If both are registered with HINES,
enter the second MAC address as MAC address 2.
C. If the computer has three or more MAC addresses, the extra addresses do not need to be entered.
D. Nothing needs to be entered for computers without internal LAN cards and for which a HINES connection
application was not submitted.
How to Confirm the MAC Address
OS Type

Procedure

Windows XP“Start” → “Run” → enter “cmd” → enter “ipconfig/all”
The section shown in “Physical Address: XX-XX-XX-XX-XX-XX”

Windows Vista“Start” → “Start Search” → enter “cmd” → enter “ipconfig /all”The section shown in “Physical Address: XX-XX-XX-XX-XX-XX”

Macintosh (OSX)Apple menu → “About This MAC” → “More Info” → “Network”

Linux“Applications” → “Accessories” → “GNOME Terminal”→ enter “/sbin/ifconfig -a |more”
The section shown in “HWaddr: XX-XX-XX-XX-XX-XX”(25) OS name (Operating System: Software used for overall computer system management)

A. Enter the computer’s OS.
Ex. 1) Windows Vista Business Service Pack 1
Ex. 2) Mac OS 10.4.1
How to Confirm the OS
OS Type

Procedure

Windows XP“Start” → “Control Panel” → “System”

Windows Vista“Start” → “Control Panel” → “System and Maintenance” → “System”

Macintosh (OSX)Apple menu → “About This MAC”

LinuxEnter the distribution nameEx.) Fedora, Ubuntu

3. Installed Software Information(29) Software information
Enter “(29)-1: Software name”, “(29)-2: Version”, “(29)-3: Developer”.
Ex. 1) Software name: Microsoft Office Professional Edition 2003
Version: 11.0.8172.0
Developer: Microsoft Corporation
Ex. 2) Software Name: Adobe Acrobat Standard 8.0
Version: 10.0.32.18
Developer: Adobe Systems Incorporated
How to Confirm Installed Software
OS TypeProcedure

Windows XP“Start” → (Settings) → “Control Panel” → “Add or Remove Programs”→ Check which programs are installedWindows Vista“Start” → (Settings) → “Control Panel” → “Programs” → “Programs andFeatures” → Check the software items to see which programs are installed

Macintosh (OSX)“Apple Menu” → “About This MAC” → “More Info”→ Check the software items to see which programs are installed