A

pplication Guidelinesfor Graduate Admissions
For September ���� International Enrollment

Graduate School of Engineering

Contact Information

International Admissions Oﬃce (Kyoto Uzumasa Campus)
�� Yamanouchi Gotanda-cho, Ukyo-ku, Kyoto ���-����, JAPANTel : +��-��-���-���� Email : admission@kuas.ac.jp
Mon. to Fri. �:��-��:�� (JST)Oﬃce hours
Closed on Saturday, Sunday and national holidays

Table of Contents❖

Application Timelines ......................................................1❖

Application Process and Steps ......................................1❖

Application Eligibility ......................................................1❖

Pre-application Review....................................................4❖

Faculty List for Master’s Program .................................6❖

Faculty List for Doctoral Program..................................8❖

Apply Online...................................................................10❖

Application Fee ..............................................................10❖

Required Documents .....................................................11❖

Online Interview .............................................................13❖

Scholarships ..................................................................13❖

Enrollment Procedures .................................................14❖

Student Accommodations.............................................16❖

Student Visa ...................................................................16❖

Privacy Policy ................................................................16❖

Admissions Policy.........................................................17

You can jump to the given page by clicking on the corresponding page number.

❖ Application Timelines
Graduate school applicants must undergo a “pre-application review” before submitting an application.
Enrollment: September 2025
Entry
Early
Entry
Regular
Entry

Pre-application
review Period

Pre-application
results released

Oct 1, 2024 Nov 1, 2024

By Nov 11, 2024

Dec 2, 2024 Jan 24, 2025

By Feb 3, 2025

Application

Interviews

Period(Online)Nov 4, 2024 -Early Dec to

Nov 29, 2024

late Jan, 2025

Jan 27, 2025 -Late Feb to

Feb 14, 2025

mid Mar, 2025

Acceptance

Results

Deadline

Feb 17, 2025

Mar 14, 2025

Apr 25, 2025

May 9, 2025

The International Admissions Of ce is closed from December 27, 2024 until January 5, 2025.

‣ Applicants who are not sure if they meet our academic requirements (see Page 1 and 2 for details) and think thatthey require individual eligibility screening should contact the International Admissions Of ce two weeks before their desired preapplication review begins.

‣ Applicants can only apply to KUAS once per academic year.
‣ All dates are stated in Japan Standard Time.
❖ Application Process and Steps
Step 1
Check
your eligibility

Step 2

Step 3

Step 4

Step 5

Undergo preapplication review

Prepare therequired documents

Apply online

Take an online
interview❖ Application Eligibility
Applicants MUST fulfill the following requirements outlined in sections a) and b).

a) Academic Requirements for Master’s Program
Applicants must have an academic background that satis es at least one of the following educational criteria by thetime of their enrollment at KUAS:‣

Graduated from a university.

‣

Completed a 16-year school education outside Japan.

‣

Completed a program designated by MEXT at the Japanese campus of an overseas university.

‣

Completed a 16-year school education at an overseas school through a distance learning program in Japan.

‣

Completed a specialized program at a specialized training college designated by MEXT.

‣

Received a degree equivalent to a bachelor's degree by completing a course of study with a minimum enrollment
period of three years or more at an overseas university, etc.

‣

Been awarded a bachelor’s degree by the National Institution for Academic Degrees and Quality Enhancement ofHigher Education.
Be at least 22 years old and be approved through the Graduate School's individual screening procedures.*¹

fi

fi

1
fi

‣

a) Academic Requirements for Doctoral Program
Applicants must have an academic background that satis es at least one of the following educational criteria by thetime of their enrollment at KUAS:‣

Have a master’s degree or a professional degree.

‣

Received a degree equivalent to a master’s degree or a professional degree outside Japan.

‣

Received a degree equivalent to a master's degree or a professional degree by completing a program at theJapanese campus of an institution designated by MEXT as equivalent to an overseas graduate school.

‣

Received a degree equivalent to a master's degree or a professional degree at an overseas school through a
distance learning program in Japan.

‣

Received a degree equivalent to a master's degree through the completion of a program at the United Nations
University.

‣

Graduated from university and been engaged in research at a university, research institute, etc. for two years or
more. Also, the applicant shall have been recognized by the graduate school as having scholastic ability equivalent
to that of a master's graduate.

‣

Be at least 24 years old and approved through the Graduate School's individual screening procedures.*¹‣ The above criteria are established based on the academic requirements stipulated by Japanese education laws.
*¹ Request an individual eligibility screening at least two weeks before the opening of the pre-application review period for which
you intend to apply. Requests cannot be accepted after the pre-application review period begins.
1. Contact the International Admissions Of ce at admission@kuas.ac.jp.
2. Applicants will be provided with details about what documents and information they need to submit for individual eligibility
screening, such as graduation certi cates, academic transcripts, syllabuses, etc.
3. The documents and information must be submitted within two weeks of receiving instructions from the International
Admissions Of ce.
4. Individual eligibility screening results will be released on a rolling basis.

Submission of documents to prove at least one of the above educational criteria is required before enrolling at KUAS.

b) English Language Requirements
Applicants must meet the minimum scores stated in the table below. Applicants should be aware that the Graduate
School does not offer an English as a Second Language (ESL) program.
KUAS accepts the following English pro ciency test scores. English test score reports must be sent to KUAS directlyby the testing institution.
Test

Minimum Score

Test of English as a Foreign Language (TOEFL) *TOEFL iBT Home Edition

Internet-based (iBT): 80

International English Language Testing System (IELTS)

Academic overall band score: 6.0

Pearson Test of English (PTE)

Academic: 50

Duolingo English Test

Total: 105*KUAS accepts MyBest™.

fi

fi

fi

fi

fi

2

English Language Requirement Exemptionsa) Applicants who may qualify for an exemption from the English language requirements:• Applicants who hold an undergraduate or graduate degree from a university in the following countries by the timeof their enrollment in KUAS.
U.S., Australia, New Zealand, Singapore, Ireland, the United Kingdom (England, Scotland, Northern Ireland, Wales),or Canada (excluding Quebec)b) Applicants who may apply for a waiver of the English language requirements:• Applicants who earned an undergraduate or graduate degree from an English-language program at a university ina country other than the above-mentioned countries.

‣ Applicants who do not fall under any of the above descriptions must submit English language test scores.
Applying for an English Waiver
Applicants who wish to apply for an English pro ciency waiver must:• Request an English pro ciency waiver on their application.
• Upload an English ability evaluation letter from one of their university teachers to their application.
The evaluation letter must include:
1. An appraisal of the applicant’s English language skills
2. What language the applicant’s school curriculum was taught in
3. The teacher’s signature
4. The letterhead of the applicant’s school, if available
NOTE:
All applicants will be asked to take an interview in which a panel will verify their English language abilities. If theirEnglish pro ciency is judged to be insuf cient, they may be disquali ed from receiving an exemption or a waiver.

fi

fi

fi

fi

fi

3

❖ Pre-application Review
All applicants must contact the International Admissions Of ce through our Online Application System called The
Admissions Of ce (TAO) in order to undergo pre-application review by their prospective supervisors before submitting
an application.
In order to start your pre-application review, please see the “How to Apply (Graduate)” page of our website, which canbe accessed from the “Admission & Aid” page.

Documents required for pre-application review:
CV with speci c academic
information
Detailed research plan

(Maximum 1 page)
There is no speci c format for research plans, but they should not exceed one

Of cial academic transcripts

page of A4 or U.S. letter-sized paper in length.
Upload transcripts of all undergraduate and graduate programs

List of research achievements (if any) Please upload your list of research achievements if you have any. List thedetails of publications, presentations, awards, patents, etc.

See page 6 and 7 for the Master’s Program Faculty List, and page 8 and 9 for the Doctoral Program Faculty List.
If you have any questions about this process, please contact the International Admissions Of ce. For further details
about the faculty members, please contact them directly.

fi

fi

fi

fi

fi

fi

4

Pre-application Review Process
On your pre-application review form on TAO:
1. Fill out the required sections.
Complete your pre-application review
procedures by:

2. Upload all necessary documents.
3. Select the professor(s) who you wish to act as your researchsupervisor* from the “Pre-Application Review Request” section andNovember 1, 2024 for Early Entry
January 24, 2025 for Regular Entry

click the “Request” button to send your request to them.
4. Click the “Content Con rmation” button and after con rming thecontent, please click the "Complete my application" button to send
the form.

Pre-application review results released
by no later than:November 11, 2024 for Early Entry
February 3, 2025 for Regular Entry

The International Admissions Of ce and your prospective supervisors
will perform a pre-application review of your submitted documents.
During this process, your prospective supervisor(s) may contact you ifthey require more information. You will be noti ed of the results of the
pre-application review by the International Admissions Of ce via TAO.

Applicants who pass the pre-application review are quali ed to apply
for the relevant program at KUAS.
Start preparing for your application

For Master’s Program applicants: If several professors agree tobecome your research supervisor, you must choose one professor
when you submit your application. Once you have made yourchoice, you cannot change your research supervisor.

* Master’s Program applicants may choose up to three candidate professors to become their potential researchsupervisor. (Only one professor can ultimately become your supervisor). If you want to study more than one research
topic, you must submit a research plan for each topic. If you choose more than one professor, please indicate in eachresearch plan which professor you want to act as your research supervisor.
* Doctoral Program applicants are not allowed to ask more than one professor to be their potential researchsupervisor.
NOTE:
1) Applicants may only submit one pre-application review through one TAO account per academic year. If you
apply more than once to KUAS in the same academic year, your request will be automatically rejected.
2) Pre-application reviews take time and may involve additional questions. Therefore, we recommend that you
start your pre-application review process as soon as possible. Once you have submitted it, please be patient as
our faculty and staff review your documents. Applicants will be provided with their results no later thanNovember 11, 2024 for Early Entry or February 3, 2025 for Regular Entry. Applicants who do not pass the preapplication review will not be eligible to apply to the program in that academic year.
3) You cannot change your chosen professor(s) once you have submitted your pre-application review.
4) Passing the pre-application review does NOT guarantee admittance to the KUAS Graduate School.

fi

fi

fi

fi

fi

fi

5

❖ Faculty List for Master’s Program
TitlesAreas of Research

Faculty members
Professor

MEMS, NEMS, DNA Nanotechnology, Sensor

Dr. Osamu Tabata
Professor

Power Electronics, Power Semiconductor Devices, Packaging, Thermal Management

Dr. Alberto Castellazzi
Junior Associate Professor

Electric Motor Design & Control, Electromagnetic Actuators, Power Electronic Circuits,

Dr. Fuat Kucuk
Professor

Renewable Energy Conversion Systems, Electric Vehicles (https://researchmap.jp/kucukf)
Motion Control of Robots, Multiple Robot Systems;

Dr. Hiroaki Fukushima
in collaboration with Dr. Shunsuke Izuhara: Ultrasonic Motors, Micro Actuators &Manipulators (https://sites.google.com/view/islab-shunsuke-izuhara/home/research?
authuser=0)
System Design, Systems Engineering, Human Machine Systems

Professor
Dr. Hiroshi Kawakami
Professor

https://researchmap.jp/hrskwkm?lang=en
Programming Languages and Systems; Meta-Programming; Dynamic Languages; Scripting

Dr. Ian Piumarta

Languages and Domain-Speci c Languages; Virtual Machines; Self-Modifying,
Recon gurable, and Meta-Circular Systems and Languages; applications of the above
technologies to physical and/or distributed computing environments
Computational Materials Science, Battery Engineering, Ionics

Associate Professor
Dr. Ippei Kishida

Please see here for details of research activities.
Professor

https://researchmap.jp/read0093376
Data Science, Remote Sensing, Scienti c Measurement, Drone Sensing, Environment

Dr. Kazuo Oki

Monitoring, Arti cial Intelligence, Voice Recognition, Hydrometeorology, Climate Change

Professor

Impact Assessment, Food Production Technology & Sustainable Watershed Management
Quantum Materials Science, Quantum Chemistry, Quantum Physics, Theory of Electronic

Dr. Koichi Nakamura

States, Theory of Materials Properties, Nanomaterials
Please see here for details of research activities.
https://researchmap.jp/read0192948?lang=en
Mathematics, Complex Analysis, Complex Geometry

Junior Associate Professor
Dr. Martin Sera

Please see here for details of research activities.
Associate Professor

https://researchmap.jp/msera?lang=en
Inorganic Material Chemistry, Nanomaterials, Synthesis and Processing, Optical Materials,

Dr. Masayuki Nishi

Glasses, Ceramics
Please see here for details of research activities.

Associate Professor

https://researchmap.jp/7000008457?lang=en
Electrical Energy Engineering, Communication Engineering, Engineering Applications of

Dr. Ryo Takahashi

Statistical and Nonlinear Physics
Please see here for details of research activities.
https://researchmap.jp/ryo_takahashi?lang=en
https://lab.kuas.ac.jp/~takalab/index_en.html

fi

fi

fi

fi

6

Professor

Solid Mechanics, Computational Mechanics, Strength and Fracture of Materials, Atomic

Dr. Ryosuke Matsumoto

Level Simulation
Please see here for details of research activities.
https://researchmap.jp/read0115219?lang=en

Associate Professor

https://www.researchgate.net/pro le/Ryosuke_Matsumoto
Human-Centered Robotics: Medical Robots, Surgical Robots, Wearable Robots, Robotic

Dr. Sajid Nisar

Exoskeletons, AI-powered Human-Assistance Systems, AI-enabled Robots, Machine
Learning (ML) Robots, Haptics and Haptic Interfaces, Haptic-enabled VR/Robot
Teleoperation, Immersive Virtual Reality (VR), Soft Robots, Soft Manipulators, Soft
Actuators, Personal Mobility Robots, Mechanism Design, Kinematics, Dynamics
https://sajidnisar.github.io/research

Junior Associate Professor

https://researchmap.jp/sajid-nisar?lang=en
Remote Sensing, Machine Learning, Climate Change, Data Science, Satellite Imagery,Dr. Salem Ibrahim Salem

Drone Measurement, Environmental Engineering, Water Quality Monitoring, GIS
Applications, Sustainable Development, Urban Ecology, Data Analysis in Environmental
Monitoring & Projection
For detailed insights into my research activities, please visit
https://sites.google.com/view/salemisalem/

Professor

https://researchmap.jp/salem/?lang=en
Materials Science, Solid-State Physics, Ceramics, Strong Magnetic Field Science,

Dr. Shigeru Horii

Superconductivity
Please see here for details of research activities.
https://lab.kuas.ac.jp/~horiilab/index_e.html
https://researchmap.jp/read0103663?lang=en
Optoelectronic Devices, Optical Crystals, Dielectrics, Holography

Professor
Dr. Tadayuki Imai

Please see here for details of research activities.
https://researchmap.jp/TadayukiImai?lang=en
Nanomechanics, Nanotechnology, Functional Materials

Professor
Dr. Takahiro Namazu

Please see here for details of research activities.
https://researchmap.jp/namazu?lang=en
Junior Associate Professor

https://lab.kuas.ac.jp/~namazu/enindex.html
Robotics (Agricultural Robotics, Brain Computer Interface, Human-Robot communication,

Dr. Yoshihiro Satoetc.), Computer Vision (3D Digital Archiving), VR/MR(Realistic Tele-Communication, 3D HiFi
Audio)
https://researchmap.jp/sato_yoshihiro

Associate Professor

https://lab.kuas.ac.jp/~cvl
Ubiquitous Computing, Wearable Computing, Human Computer Interaction, Data Science,

Dr. Zilu Liang

Health Informatics, Machine Learning, Natural Language Processing, Serious Game, Eyetracking, fNIRS Brain Imaging, VR/XR/Oculus.
Please see here for details of research activities.
https://www.ubicomp-lab.org

Associate Professor

Digital signal processing, Acoustic signal processing, Source separation, Noise reduction

Dr. Satoru Emurafi

7❖ Faculty List for Doctoral Program
TitlesAreas of Research

Faculty members
Professor

MEMS, NEMS, DNA Nanotechnology, Sensor

Dr. Osamu Tabata
Professor

Power Electronics, Power Semiconductor Devices, Packaging, Thermal Management

Dr. Alberto Castellazzi
Junior Associate Professor

Electric Motor Design & Control, Electromagnetic Actuators, Power Electronic Circuits,

Dr. Fuat Kucuk
Professor

Renewable Energy Conversion Systems, Electric Vehicles (https://researchmap.jp/kucukf)
Motion Control of Robots, Multiple Robot Systems;

Dr. Hiroaki Fukushima
in collaboration with Dr. Shunsuke Izuhara: Ultrasonic Motors, Micro Actuators &Manipulators (https://sites.google.com/view/islab-shunsuke-izuhara/home/research?
authuser=0)
System Design, Systems Engineering, Human Machine Systems

Professor
Dr. Hiroshi Kawakami
Professor

https://researchmap.jp/hrskwkm?lang=en
Programming Languages and Systems; Meta-Programming; Dynamic Languages; Scripting

Dr. Ian Piumarta

Languages and Domain-Speci c Languages; Virtual Machines; Self-Modifying,
Recon gurable, and Meta-Circular Systems and Languages; applications of the above
technologies to physical and/or distributed computing environments
Computational Materials Science, Battery Engineering, Ionics

Associate Professor
Dr. Ippei Kishida

Please see here for details of research activities.
Professor

https://researchmap.jp/read0093376
Data Science, Remote Sensing, Scienti c Measurement, Drone Sensing, Environment

Dr. Kazuo Oki

Monitoring, Arti cial Intelligence, Voice Recognition, Hydrometeorology, Climate Change
Impact Assessment, Food Production Technology & Sustainable Watershed Management;in collaboration with Dr. Satoru Emura: Digital signal processing, Acoustic signal processing,

Professor

Source separation, Noise reduction
Quantum Materials Science, Quantum Chemistry, Quantum Physics, Theory of Electronic

Dr. Koichi Nakamura

States, Theory of Materials Properties, Nanomaterials
Please see here for details of research activities.
https://researchmap.jp/read0192948?lang=en
Mathematics, Complex Analysis, Complex Geometry

Junior Associate Professor
Dr. Martin Sera

Please see here for details of research activities.
Associate Professor

https://researchmap.jp/msera?lang=en
Inorganic Material Chemistry, Nanomaterials, Synthesis and Processing, Optical Materials,

Dr. Masayuki Nishi

Glasses, Ceramics
Please see here for details of research activities.

Associate Professor

https://researchmap.jp/7000008457?lang=en
Electrical Energy Engineering, Communication Engineering, Engineering Applications of

Dr. Ryo Takahashi

Statistical and Nonlinear Physics
Please see here for details of research activities.
https://researchmap.jp/ryo_takahashi?lang=en
https://lab.kuas.ac.jp/~takalab/index_en.html

fi

fi

fi

fi

8

Professor

Solid Mechanics, Computational Mechanics, Strength and Fracture of Materials, Atomic

Dr. Ryosuke Matsumoto

Level Simulation
Please see here for details of research activities.
https://researchmap.jp/read0115219?lang=en

Associate Professor

https://www.researchgate.net/pro le/Ryosuke_Matsumoto
Human-Centered Robotics: Medical Robots, Surgical Robots, Wearable Robots, Robotic

Dr. Sajid Nisar

Exoskeletons, AI-powered Human-Assistance Systems, AI-enabled Robots, Machine
Learning (ML) Robots, Haptics and Haptic Interfaces, Haptic-enabled VR/Robot
Teleoperation, Immersive Virtual Reality (VR), Soft Robots, Soft Manipulators, Soft
Actuators, Personal Mobility Robots, Mechanism Design, Kinematics, Dynamics
https://sajidnisar.github.io/research

Junior Associate Professor

https://researchmap.jp/sajid-nisar?lang=en
Remote Sensing, Machine Learning, Climate Change, Data Science, Satellite Imagery,Dr. Salem Ibrahim Salem

Drone Measurement, Environmental Engineering, Water Quality Monitoring, GIS
Applications, Sustainable Development, Urban Ecology, Data Analysis in Environmental
Monitoring & Projection
For detailed insights into my research activities, please visit
https://sites.google.com/view/salemisalem/

Professor

https://researchmap.jp/salem/?lang=en
Materials Science, Solid-State Physics, Ceramics, Strong Magnetic Field Science,

Dr. Shigeru Horii

Superconductivity
Please see here for details of research activities.
https://lab.kuas.ac.jp/~horiilab/index_e.html
https://researchmap.jp/read0103663?lang=en
Optoelectronic Devices, Optical Crystals, Dielectrics, Holography

Professor
Dr. Tadayuki Imai

Please see here for details of research activities.
https://researchmap.jp/TadayukiImai?lang=en
Nanomechanics, Nanotechnology, Functional Materials

Professor
Dr. Takahiro Namazu

Please see here for details of research activities.
https://researchmap.jp/namazu?lang=en
Junior Associate Professor

https://lab.kuas.ac.jp/~namazu/enindex.html
Robotics (Agricultural Robotics, Brain Computer Interface, Human-Robot communication,

Dr. Yoshihiro Satoetc.), Computer Vision (3D Digital Archiving), VR/MR(Realistic Tele-Communication, 3D HiFi
Audio)
https://researchmap.jp/sato_yoshihiro

Associate Professor

https://lab.kuas.ac.jp/~cvl
Ubiquitous Computing, Wearable Computing, Human Computer Interaction, Data Science,

Dr. Zilu Liang

Health Informatics, Machine Learning, Natural Language Processing, Serious Game, Eyetracking, fNIRS Brain Imaging, VR/XR/Oculus.
Please see here for details of research activities.
https://www.ubicomp-lab.orgfi9❖ Apply Online
Applicants who have passed their pre-application review should apply through The Admissions Of ce (TAO). Please
go to the “How to Apply (Graduate)” page, which can be accessed from the “Admission & Aid” page on the KUAS
website and click the “Apply” button under the "Admission Process” tab to submit your application.
NOTE:
1) All required documents, as well as payment of the application fee, must be received by the application deadline.
No application will be accepted under any circumstances if procedures or documents remain incomplete or if
errors remain uncorrected at the deadline.
2) Check your email and your TAO messages regularly, as all noti cations will be sent to you electronically. (Ensurethat noti cations from TAO are not being marked as junk mail).
3) Falsifying any information in applications or related documents may result in rejection/dismissal from KUAS.

❖ Application Fee
The application fee is 5,000 JPY (non-refundable).

‣ International Payments
The application fee is payable with a credit/debit card or other international payment options available throughFlywire. Please complete the payment by selecting Flywire. In some countries, some international payment options,
including credit/debit cards, are not available. Please select one of the payment methods available in your region
according to the options displayed on Flywire.
If you are from China or Vietnam, an invoice issued by KUAS will be required if you choose to pay using aninternational bank wire. Contact us for the issuance of an invoice.

‣ Domestic Payments
The application fee should be paid through the SB Payment Service by credit card. Please complete the payment byselecting the SB Payment Service. Domestic payments cannot be made through Flywire.
NOTE:1) The application fee will not be waived or refunded under any circumstances.
2) The Application fee payment must be processed and completed by 23:59 Japan Standard Time on theapplication closing date. Please ensure that you make your payment well in advance to allow for suf cient
processing time. Especially in cases of bank transfer, payments take several days to process.
3) All charges involved in payment transactions (bank transfer fees, bank commissions, remittance fees, etc.) mustbe paid by the applicant.

fi

fi

fi

fi

10

❖ Required Documents
All applicants MUST submit the following documents. If any documents are not in English,
a certi ed English translation is required.
Photograph

Upload through TAO. Photo must be taken within the last three months, showing afront view above the chest against a plain background. No caps or hats.

File type: JPEG (JPG)
Passport copy

Upload the photo ID page to TAO for identi cation purposes. The scanned copy must
be clearly readable and in color. Applicants who do not have a valid passport should

File type: PDF/JPEG (JPG) submit a copy of another form of government-issued photo ID. Applicants with neitherof these forms of ID are still eligible to apply.
Residence card copy

(Only for applicants who have a Japanese residential status)
Upload a copy of your valid residence card to TAO. The scanned copy must be inFile type: PDF/JPEG (JPG) color and include both sides of the card.
Evidence of English

Submit a valid score* from one of KUAS’ accepted English pro ciency tests or apply

language pro ciency

for an exemption or waiver. Please refer to Page 2 and 3 for details.
• TOEFL iBT, PTE, and Duolingo English Test
Contact the testing agency and request that your scores be sent directly to KUAS (orregister on the testing agency’s website or perform the appropriate online registration
if required). You cannot upload the results of these tests to TAO nor email them to
KUAS.
- For TOEFL iBT, KUAS’ institution code is C468.
Test results may take an extended period of time to arrive at KUAS, so please send
them well in advance. Therefore, we highly recommend that you take these tests wellin advance.
• IELTS
Upload a PDF scan of your score (TRF) to TAO.
* Test scores must be no more than two years old on their day of arrival at KUAS forthem to be considered valid.

Detailed research plan

Master’s program: Maximum 3 pages
Doctoral program: Maximum 5 pages

File type: PDF
Your research plan should not exceed the number of pages of A4 or U.S. letter-sized
paper above. Any format is acceptable, but it must be typed in English.
Summary of research(Maximum 3 pages)

File type: PDF

A typed English summary of the applicant’s master’s thesis must be submitted.
Please include a summary of any academic or professional achievements (if any). It

Doctoral program ONLY

should not exceed three pages of A4 or U.S. letter-sized paper in length. If you have
not yet completed your master’s program, a summary of current research will be
accepted.

fi

fi

fi

fi

11

Application essay(400 words minimum, 500 words maximum*)File type: PDF

Write a short essay in English about your reason(s) for applying to the Graduate
School at KUAS. In your essay, you should also describe your specialist subjects andwhat you expect to achieve in this program.
There are no speci c requirements for the essay’s formatting, spacing, etc.
* Essays that go over the maximum word count will not be scored.

Of cial academic

Upload your of cial transcripts of all undergraduate programs and graduate programs.

transcripts from allcolleges and/orTranscripts must include all courses, credits, grades, and term information

universities attended

along with details about your school's grade scale (e.g. Percentage: 90-100=A,
80-90=B, etc.).

File type: PDF
Applicants who have not yet graduated from college/university are required to submit
their most current academic transcripts. Final transcripts will be required at the time ofenrollment.
Certi cates of (expected)

Upload your certi cate of (expected) graduation for all undergraduate programs andgraduation from all

graduate programs.

academic institutions
attendedAll successful applicants will be required to submit their certi cate of graduation attheir time of enrollment.

File type: PDF
One letter ofMaster’s Program:recommendation

A letter of recommendation from an educator must be submitted. The letter should befrom a person in an institution who knows you well enough to evaluate your skills as aFile type: PDF

student, engineer, scientist or researcher.
Doctoral Program:
A letter of recommendation from the professor who supervised your master’s program
research must be submitted.
The recommender must upload the letter to TAO by the application due date. To dothis, a request for a recommendation letter must be sent to your recommender via
TAO. The recommendation letter must be typed in English, signed by therecommender, and include the recommender's school letterhead if available.
When asking for a letter, please be considerate and ensure that you ask well inadvance so that they have time to draft and upload your letter before the deadline.
Be aware that it is your responsibility as the applicant to ensure that yourrecommender submits their recommendation letter via TAO before the deadline.
No exceptions can be made.

Documents must be sent to KUAS by physical mail if requested to do so. These documents must not be copies. If you
are not able to send the authentic document, contact the International Admissions Of ce.
If you need any assistance in preparing or submitting your application, contact us at admission@kuas.ac.jp or one of
our appointed representatives or agents in your region.

fi

fi

fi

fi

fi

fi

fi

12

On TAO, please submit the name of the person who will be the source of your nancial support while at KUAS andyour relationship with them. Additionally, you must state their income and bank account balance to demonstrate theirnancial capacity to support your studies at KUAS.
You will be asked to submit the necessary documents to certify their nancial capacity during your admission
procedures.

❖ Online Interview
In order to learn more about applicants, we ask all applicants to take an online interview with us.
For the interview, applicants should prepare supplemental materials to present. KUAS will send you an online
interview invitation with detailed information, including an interview schedule, and conduct the interviews according to
the dates in the table below.
Early Entry

Regular Entry

Interview Request

By January 17, 2025

By March 7, 2025

Interview

December 2024 - January 2025

February 2025 - March 2025

The exact date and time of your interview will be determined by KUAS. Please check your email/TAO accountregularly for these noti cations.

Screening Methods
The screening of applications will be conducted based on the documents submitted and the results of the online
interview. These processes will take place in a proper manner and each application will be reviewed fairly and withdue care by our faculty members.

Announcement of Results
Admission and scholarship results will be announced through TAO on the designated result announcement days.
KUAS cannot answer any inquiries regarding results.

❖ Scholarships
Scholarships are provided to a limited number of outstanding students based on a comprehensive evaluation.
KUAS offers the Super KUAS-E Scholarship (100% tuition and admission fee waiver + stipend) and the KUAS-E
Scholarships (100%, 50%, or 30% tuition and admission fee waivers). Scholarship recipients are expected to maintainhigh academic performance, and those who do not perform to the university’s academic and social standards will
have their scholarships revoked.
Applicants who wish to apply for a scholarship must indicate their intent on the "Scholarship” section of their TAO
application. Scholarship applicants will be evaluated based on the documents submitted and the results of the online
interview. Please note that KUAS cannot divulge any information regarding the speci c selection criteria for its
scholarships.
KUAS cannot provide assistance with applications for external (non-KUAS) scholarships during the application
process or prior to enrollment. Information and assistance regarding external scholarships will be provided tosuccessful applicants after enrollment (also available on our website).

fi

fi

fi

13
fi

fi

Information Regarding Financial Status❖ Enrollment Procedures
Admitted applicants must pay the required admission procedure fees and submit all the requested documents by theirdeadlines. Please be aware that non-payment or incomplete submission of documents will result in cancellation ofadmission. If there are any changes to your personal information, please contact the International Admissions Of ce
immediately.

Step 1

Step 2

Step 3

Step 4

Step 5ResultAnnouncement

Admission
Procedure

Admission Approval

ObtainingStudent Visa

Admission to KUAS

Admission
ProcedureFirst Payment

Second Payment

Document Submission

Deadline

Deadline

Deadline

Early Entry

March 14, 2025

April 11, 2025

May 9, 2025

Regular Entry

May 9, 2025

May 30, 2025

Admission Procedure Fees
To enroll, you must pay the admission fee, partial tuition fee, facility fee, and laboratory fee by the speci ed deadlines.
Invoices for the admission procedure fees will be sent along with your result noti cation. If you fail to pay the required
fees by their respective deadlines, you may not be allowed to enroll.
Tuition Reduction (percentage)
ScholarshipFirst Payment
Second Payment

admission fee*1*2
partial tuition, facility
and laboratory fee

Total fees due before enrollment

0%

30%*3

50%*3

100%*3200,000 JPY

140,000 JPY

100,000 JPY

0 JPY

500,000 JPY

350,000 JPY

250,000 JPY

0 JPY

700,000 JPY

490,000 JPY

350,000 JPY

0 JPY‣ 30% and 50% scholarships may only be offered to Master’s program applicants.
*1 The admission fee is non-refundable.
*2 The admission fee for graduates of KUAS is 100,000 JPY.
*3 Scholarship recipients are still expected to cover expenses that fall outside the scope of their school activities at KUAS (e.g.,travel expenses, insurance, etc.)

fi

fi

fi

14

Payment Summary for the First Year
*Currency = JPY
Annual Breakdown

First Year

Upon entry

AnnualFor the second(For the rst semester)semester*2
First Payment

Second Payment

Admission fee (a)*1

200,000

200,000--

Tuition

650,000-

325,000

325,000

Facility

150,000-

75,00075,000Laboratory

200,000

100,000

100,000

Subtotal (b)1,000,000-

500,000

500,000

1,200,000

200,000

500,000

500,000

School fees

Total (a + b)

‣ Each fee listed above is subject to change.
*1 The admission fee is only required at the time of enrollment. The admission fee for graduates of KUAS is 100,000 JPY.
*2 Students must pay their second semester tuition, facility, and laboratory fees at the beginning of the second semester.

Estimated Total Yearly Payments
First year

Second year

Third year*1

1,20,000 JPY

1,000,000 JPY

1,000,000 JPY‣ These amounts are subject to change.
‣ The admission fee is only required at the time of enrollment.
*1 Payment for the third year is only required for the Doctoral program.

Insurance
Students whose visa residence status is "Student" are required to join the GAKKENSAI supplementarycomprehensive insurance for students in case of an accident in which the students may be held liable for damages.
Details on how to enroll will be provided separately to successful applicants. In addition, international students whowill stay in Japan for more than 3 months MUST enroll in National Health Insurance (approximately 20,000 JPY peryear depending on the students’ income). The National Health Insurance subsidizes medical expenses when you get
injured or sick.

Declining Enrollment
If you decide not to enroll at KUAS after completing the enrollment procedures, you must submit the designatedstatement by May 9, 2025 (Early Entry applicants) or May 30, 2025 (Regular Entry applicants) so that yoursecond payment can be refunded (the admission fee cannot be refunded).

fi

15❖ Student Accommodations
KUAS has multiple dormitories open to international students. Students may also opt to live in private
accommodations. If you prefer private accommodation, the KUAS International Of ce can introduce you to Englishspeaking real estate agents. Successful applicants will be asked to ll out a form to declare their housing plans. Due
to limited dormitory availability, a lottery will be held if applications exceed the dorms’ maximum capacity.
For details about dormitories (the International Student Residence) please visit our website.

‣ All dormitory residence terms are limited to two years, after which students are required to seek off-campus
housing.

❖ Student Visa
KUAS will take the necessary procedures to ensure that the Japanese Immigration Bureau issues you a Certi cate of
Eligibility (COE). This COE can be used to obtain your visa at the Japanese embassy or consulate general in yourregion.

❖ Privacy Policy
KUAS may use personal information collected from applicants to:1) contact applicants or their high school if there are de ciencies or inaccuracies in their application documents;
2) send examination noti cations to applicants;
3) release admission results to applicants;
4) send admission documents to successful applicants;
5) send information to new students and their guardians about the Entrance Ceremony and comprehensive insurance
for students;
6) send information to students and their guardians following enrollment;
7) create name lists and other school documents for administrative and academic purposes after enrollment; and8) perform data aggregation/processing (individual data will be anonymized).
Due to the nature of KUAS’ entrance examinations, the results of partner school recommendation screenings are sent
directly to the schools of applicants. Only applicants who agree to this condition may apply.
We may entrust part of the handling of personal information and admission results to third-party organizations.
However, this information will only be used for the purposes authorized by KUAS and may not be used beyond thescope of the de ned, outsourced task. Third-party organizations are selected based on careful consideration of theirappropriate management of personal information.
Please be informed that personal information will not be provided to third parties without the express permission of
applicants unless:
1) an exceptional situation authorized by the relevant laws and regulations calls for it; or2) an extraordinary situation occurs. (For instance, a situation in which it is necessary to release information in orderto protect the life, health or property of an individual and KUAS is unable to reach the applicant or obtain theirpermission.)
If you have concerns about any of the above, please contact the International Admissions Of ce.

fi

fi

fi

fi

fi

fi

fi

16

❖ Admissions Policy
The Graduate School of Kyoto University of Advanced Science (KUAS) seeks applicants with a strong desire tocontribute to global society through high-level scholarship and the acquisition of advanced knowledge and expertise in
their eld of specialization.
Master’s Program
The Graduate School of Engineering invites applications from candidates who have familiarized themselves with thecontent of the master’s program, who hold a bachelor’s degree or equivalent quali cation, and who wish to improvetheir abilities as engineers while learning to make full use of engineering techniques and to apply the most advanced
technologies when solving problems. Applicants are expected to have the necessary foundation to take aninternationally active role in addressing problems that will lead to the enrichment of society while respecting theenvironment on a global scale. In particular, applicants should:
1) be eager to tackle contemporary problems and nd solutions that contribute to the future of society on a global
scale;
2) have a comprehensive understanding of elds related to mechanical and electrical engineering; and3) be motivated to confront a multitude of issues by developing scienti c and academic expertise in their chosen
specializations.
Doctoral Program
The Graduate School of Engineering invites applications from candidates wishing to further develop their specialized
technical knowledge and research ability previously acquired in a master's program, to improve their comprehensive
understanding of science and technology, to re ne their ability to communicate effectively in the research community,
and to take the initiative in solving complex and compound problems at the forefront of knowledge. In particular,
applicants should:
1) be eager to tackle complex contemporary issues and nd innovative solutions contributing to the future of society
from a global perspective;2) have obtained a master's degree or equivalent quali cation with specialized knowledge in elds related tomechanical and electrical engineering; and3) be strongly motivated to confront a multitude of issues by pursuing the highest level of scienti c and academic
expertise in their chosen eld.

Non-discrimination Policy
KUAS welcomes any prospective students wishing to start their graduate education, regardless of age, gender, ethnic
background, religion, nationality or place of residence.

Considerations for Disabilities and Injuries
If you are a person with a disability and wish for this to be taken into consideration during our interview screening
process, please contact the International Admissions Of ce at least two weeks before the application start date. If you
have been injured (due to an accident, etc.) after applying to KUAS, and wish for this to be taken into consideration
during our interview screening process, please contact the International Admissions Of ce.

fi

fi

fi

fi

fi

fi

fi

fi

fi

fi

fi

fi

fi

17

A

pplication Guidelinesfor Graduate Admissions
For September ���� International Enrollment

Graduate School of Engineering

Contact Information

International Admissions Oﬃce (Kyoto Uzumasa Campus)
�� Yamanouchi Gotanda-cho, Ukyo-ku, Kyoto ���-����, JAPANTel : +��-��-���-���� Email : admission@kuas.ac.jp
Mon. to Fri. �:��-��:�� (JST)Oﬃce hours
Closed on Saturday, Sunday and national holidays