Toyo University
AI-House HUB-4

Occupancy Guide for Residents

Toyo University International Affairs Office
July 2024

1

Table of Contents

1．Overview of the AI-House HUB-4・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・３
2．Residents・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・５
3．Moving-in and Moving-out・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・5
4．Housing Fees・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・7
5．Facility and Equipment・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・8
6．Dos and Don’ts・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・13
7. Whom Should I Contact?・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・17
8.

Support for Students・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・17

9. Access・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・18

2

1. Overview of the AI-House HUB-4
1.1 Overall concept of the residence
AI-House HUB-4 is a new international residence that opened in March 2022. Residents whocome from different cultural and social backgrounds stay there together, and that experience
will deepen understanding about different culture, improve communication skills, and foster
their capability of acknowledging and tolerating with others.
In the residence, there are various educational programs and events organized by the
Resident Assistants (RAs). Each resident will have opportunities to think about yourself and theworld through global perspectives. To realize a safe and comfortable residence experience, Toyo
University and National Student Information Center Co., Ltd. will closely coordinate with eachother in the operation of the residence.
1.2 Location
1-7-37 Akabanedai, Kita-ku, Tokyo 115-0053
8-minute walk from JR Akabane station
10-minute walk from Tokyo Metro Namboku Line Akabane-iwabuchi station
1.3 Facility overview①Building・Capacity：292 persons（288 ordinary single rooms, 4 accessible rooms）
・5 stories（1F: Dining Hall and other common spaces, 2-3F: Male floors, 4-5F: Female floors）②Private room・Ordinary single rooms: 288・・・approximately 9 ㎡・Accessible rooms:４・・・approximately 21.1 ㎡Plan of ordinary single room3

③ Common spaces○AI-House Global Dining Hall 〇Study Hall ○RA Meeting Room○Shower room and toilette ○AI Studio ○Music Room ○AI Kitchen Diner (common kitchen）○Study Rooms ○Multi-Purpose Rooms ○Laundry Rooms ○Bicycle parking④ Unit system
A unit is a basic community group composed of you and other 11 neighbors. Each floor has
6 units. An RA is assigned to each unit and manage rules and communication within the unit.
You will be sharing a shower room and other common spaces with your unit members. You
will be asked to make a unit contract, a list of rules that every member in your unit has agreed
upon. If you have any concerns or anything that you would like to consult, we encourage you
to contact the RA of your unit first.
1.4 Residence management company
AI-House HUB-4 is managed by National Student Information Center Co., Ltd (NASIC).
NASIC is specialized in student residence management. They will coordinate with Toyo
University closely to provide a safe and comfortable residence environment.
1.5 Residence manager and security guard①Residence manager’s office・On the 1st floor
・Hours open：8:00 – 19:00 (Monday through Saturday)
Closed on Sundays, national holidays, obon (mid-August) and New Year periods
・The managers are married couple who are living on the first floor. They speak English. You
can contact them about any concerns or issues about facility and your residence life.
・You should contact them about delivery and lost/damaged keys.
・All mails are delivered to your mail box. If the luggage does not fit the delivery box, themanager will store it in the manager’s office. You will get a slip in your mail box to let you
know that your luggage is waiting to be picked up. The manager’s office does not receive
packages with raw or frozen food.
・Please make sure that you put your room number at the end of the address on the delivery
label. Also, recipient’s name (your name) should be the one on your passport. With a nickname
or other names that are different from the one on your passport, it’s possible that your mailcan be lost.
②Security guard’s room
Please notify the security guard in case of emergencies in the late night and early morning.
The security guard is at work in the residence manager’s office.
4

・On the 1st floor
・Hours open：19:00 – 8:00 in the following morning (Monday through Saturday)
All day on Sundays and national holidays
・There are time periods when the security guard is on patrol or on a break. If the security
guard is not in the office, please call his/her mobile phone.

2．Residents
2.1 Eligible persons
Residents of the AI-House HUB-4 are limited to:（1）Degree-seeking students（2）International exchange students（3）Resident Assistants（4）Exchange researchers（5）Visiting professor or researchers with non-Japanese nationals（6）International graduate students who were invited by a research institutions or centers（7）Participants in Toyo’s short-term programs（8）Other persons who were permitted to stay by the Director of the Center for Global
Education and Exchange or the Director of the International Affairs Office
2.2 Resident Assistants (RAs)
In the AI-House HUB-4, there are RAs. They are student staff who stay in the residence andprovide various kinds of support to residents. Their main duties and responsibilities include:(1) Resident support (moving-in and -out, informing residence rules, checking items forborrowing, dealing with in-residence trouble, communicating with residents)(2) Planning and organizing in-residence events (including PR)(3) Supporting international students (helping government office paperwork, accompanying
medical appointments, and many more)
Each RA is assigned to a unit that he/she is in charge of. Please know who the RA of your unit
is and consult him/her if you have any issues.
U&AI Hours is a time period when RAs is at work in the AI Kitchen. They are from 19:00 to
20:00 on weekends during semester (excluding the days when RA meeting is held). You cantalk to them on a walk-in basis. If you have any issues, please use this service.
In the AI-House, communication tools such as LINE or Instagram are used to connect between
RAs and residents. Residents are strongly encouraged to get one of the tools.

53．Moving-in and Moving-out
3.1 Period of stay（1）Degree-seeking students can stay for 4 semesters at maximum. If they are hired as an
RA in the middle of that term, another 4 semesters will be added.
（2）International exchange students can stay for the period of their study abroad term (within
11 months).
（3）RAs can stay for 4 semesters.
（4）Exchange researchers can stay for the period of agreement with the host institution(within 1 year).
（5）Vising professors and researchers can stay for the period of their contracted term.
（6）International students invited by a research institute or center can stay within theinvited term.
（7）Participants in Toyo’s short-term programs can stay during the program period.
（8）Persons who were permitted to stay by the Director of the Center for Global Educationand Exchange or the Director of the International Affairs Office can stay for the period
permitted.
Important notes:- Even if the student is hired as an RA, he/she can become a regular student after the
RA term is finished.
- In September and March, I-House welcomes a new group of study abroad students.
For this reason, we ask students who finish their stay at the end of the semester tomove out before August 10 for Spring and February 28 for Fall. Rooms must be cleaned
and ready for the next residents after you move out.

3.2 Application and moving-out（1）Application
You should apply on the residence website. Please follow instructions given by NASIC
about document submission and payment of housing fees. Application can be made 3
months prior to the desired moving-in date (this does not apply to the fixed application
periods between January and March).
（2）Moving-in day
Check-in is available from 9:00 to 18:00 on weekdays and Saturdays.
Please arrive at the designated time, receive explanation about moving-in and your key.
You should give a damage check as soon as you move in and submit the checklist to theresidence manager. Family members of the same sex can help the new resident move inon the residential floor.
（3）Application for moving-out
6You need to submit the moving-out notice by the 15th of the previous month ofyour moving-out. International exchange students should follow the instructions fromthe International Affairs Office.
Housing fee for the month that you are leaving will be calculated based on the numberof days you stay in that month. If you did not submit a moving-out notice by the 15thof the previous month, the full monthly fee will be charged. The rental fee of bedding
items is always a fixed rate at 2,300 JPY.
Case 1: Leaving on February 20
Date of submission

Moving-out

Fee forFee forRental beddingof moving-out

date onFebruaryMarchitems fee

noticerecordBefore Jan 15

Feb 2020 days

Not charged

Until Feb

Jan 16 - 31

Feb 28Full amountNot charged

Until Feb

Feb 1- 15

Mar 1

Full amount

1 day

Until MarFeb 16 - 20

Mar 31

Full amountFull amountUntil Mar

Case 2: Leaving on August 10
Date of submission

Moving-out

Fee forFee forRental beddingof moving-out

date on

AugustSeptember

items fee

noticerecordBefore Jul 15

Aug 10

10 days

Not charged

Until AugJul 16 - 31

Aug 31

Full amountNot charged

Until AugAug 1 - 10

Sep 1

Full amount

1 day

Until Sep

(4) You should apply well in advance if you would like to remove oversized garbage. It takes
a few weeks or even a month until the actual garbage collection. If you have any
questions, please ask RAs.
（5） By 7 days before moving-out
Please start cleaning up your room, packing or removing all of your belongings. The
manager will give a room check.
(6) Day of moving-out
You can move out between 9 am and 6 pm on weekdays or Saturday. It is not possible
to move out on Sunday or national holidays. It is required to get the room back to theoriginal state when you moved in and the manager will give the final check. You will be
asked to return your keys (card and metal ones) and meal card.
Notes:
1) Period of stay is on a semester basis.
2) It is not possible that the resident moves out during a long break (summer, winter, or spring
breaks), spend the break outside, re-apply and move into the AI-House again (e.g., moving
out of the AI-House at the beginning of spring break, spending the break in resident’s home7

country, replying for the AI-House, and moving in at the end of March).
3) For study abroad students: Instructions on moving out and calculation of housing fee will begiven by the International Affairs Office. Please follow the instructions.

4．Housing Fees
Here is the list of housing and associated fees:
Item

Subject

JPY

Initial moving-in fee*1

Degree-seeking students & RAs

50,000Degree-seeking and exchange students
Standard room

Monthly fee*2

Accessible room

Including utility charges, meals,
and internet fees.

RA
Standard room
Exchange researchers etc.
Guest room

Rental fee of bedding
items*3
Additional charge forvegetarian or halal
option96,000108,000
72,000198,000

All residents

2,300

Residents who applied for vegetarian or halal

8,000

optionper semester*1 Charged only when moving in. Not applicable for international exchange students. Nonrefundable.
*2 Meal fees are included in the monthly fee. Even if you skip your meal, there is no refund.
There is no change to the monthly fee even in the months with no meals provided. Refer to
5.6 AI-House Global Dining Hall (cafeteria) for details.
*3 The full rate will be charged for the last month of your stay even if you leave in the middleof the month.
You will be asked to pay by direct debit. For those who do not have a Japanese bank account,payment at convenience store is possible. Please follow the instruction from NASIC and complete
the payment by the deadline. Residents are responsible to pay the bank transfer fee orconvenience payment fee.
Please note that although utility charges are included in the monthly fee, if excessive use isfound, you may be charged additionally. We ask every residence to live in an eco-friendly way.
In case that your monthly fee is not paid for 2 months, you will get a warning of expulsion.

8

Please refer to the Application Guide for the initial cost.

5．Facility and Equipment

5.1 Residential floors
2nd and 3rd floors are for male students, and 4th and 5th floors are female students. Entering
the floor of the opposite sex is not allowed at any time. You cannot enter the opposite-sex floors
with your card key. However, there may be occasions such as in facility check-up, whereresidence managers, security guard, cleaning staff and university staff go to the opposite-sex
floor for operative and management reasons.
5.2 Facility and equipment
The below table shows items that each private room is equipped with. If any damage is given,please inform the residence manager or RA and do not remove the damaged item yourself.
Immediately after you move in, you are supposed to check your room following the damage
checklist and submit it to the residence manager. If any damage is given to the undeclared items,
repair fees may be charged (see 5.7 for details). Landline phone and TV cannot be used in theresidence as there is no cable socket.

○Refrigerator ○Air-conditioner ○Bed ○Bedding items (rental) ○Desk ○Desk light○Chair ○Curtain ○Closet 〇Wi-Fi 〇Mirror 〇Room lights 〇Laundry pole・It is possible that the dorm managers or security guard may enter private dormitory rooms.
When this happens, residents will be notified a few days prior. However, when it is judged that
there is an immediate danger to the resident such as disaster or serious illness, they may enter
without prior notice.
・The air conditioner could stop working when the target temperature is too low or high. Please
set the temperature below 20℃ in winter and above 25℃ in summer.
5.3 Rental bedding items
Each room is equipped with a bed and mattress. You are required to rent other bedding items,
such as pillow, bed sheets, and blanket. You can replace used linen with new one in the linen
stock of each floor once every two weeks.
Items provided: bed, mattress, bed pad, blanket, comforter, pillow, and linen
If the resident uses these items in an inappropriate way and they get stained or damaged,
he/she may be charged for repair fees. Please make sure that you use a sheet and mattress9

pad properly.
5.4 Keys
Each resident borrows one card key (for entering the building and residential floor) and metalkey (for entering an individual room). If you damage or lose your key, you should inform thatat the residence manager’s desk. You will fill in the lost key form and borrow a spare key thatyou may use for 2 weeks. If you still do not find the original key within 2 weeks, you will be
asked to pay the key reissuing fee as follows:- Fee: 2,500 yen for card key; 2,000 yen for metal key- Payment:
1) Pay at the certificate-issuing machine on campus.
2) The machine will issue a light-blue colored sheet. You should submit that to theInternational Affairs Office (1st floor of Building 8) or the AI-House dorm manager
office.

105.5 Common spaces
Floor

Name
Study Hall

Equipped
Desks, chairs,
printer

Hours open

Use and notes

Booking・Studying quietly
24 hours

・No food and drink（except

No

a bottle with a cap）
Available to RAs and RA

RA

Meeting

Room

Desks andchairs―Coordinator・No food and drink（except

No

a bottle with a cap）
・Eating, chatting, watchingmovies, playing games
Cafeteria

Tables, chairs,

Indicated insofas

the entrance

1F・Food and drink allowed
・Priority given to residentsNoeating during meal hours
・ Cleaning taking place on
weekday mornings

AI Studio

Table-tennis
table, mirrors

・Table tennis, dance, etc.
6:00~24:00

chair, music・Music practice
7:00~22:00

standAI Kitchen
Courtyard

Basic cooking
items
Tables, benches

Study Room Desks, chairs

Neededa bottle with a cap）

Digital piano,
Music Room・No food and drink（except

・No food and drink（except

Neededa bottle with a cap）
6:00~24:00
7:00~22:00
24 hours

1, 2

Cooking event etc.
・No food and drink（except
a bottle with a cap）
・Individual/group study

NeededNo
Needed・No food and drink（except
a bottle with a cap）
・Individual study only from22:00 to 7:00

2-5F

Study Room Desks, chairs

7:00~22:00

3・Individual/group studyNo・No food and drink（except
a bottle with a cap）

Multi-

Desks, chairs,

Purposeprojector

24 hours

・ Group study, presentation
practice, watching films

Room 1, 2

・No food and drink（except
a bottle with a cap）
11

Needed・Individual study only from22:00 to 7:00
CommonBasic cooking

Kitchen 1, 2,

items

24 hours

Use quietly between 22:00

Noand 7:00 in the following

3, 4

morning.

Laundry

Washing

24 hours

Use quietly between 22:00

machine andand 7:00 in the following

dryer

morning.

No

Washing 200 JPY
Drying 100 JPY for 40 min
Shower&PowderShower and24 hours

bathroom sinkUse quietly between 22:00

Noand 7:00 in the following

Roommorning.

<How to Use Common Spaces>
・You should fill in the time table posted at the door of each space. You can use the space without
prior booking when no one else has booked that space.
・The maximum time periods for one group to use is 2 hours. Booking can be extended if
no one has booked after your slot.
・Details are explained in orientation after moving-in.
・RA Meeting Room can be used by RAs and RA Coordinator exclusively.
・Study Hall on the first floor has a printer. There is a limit of how many sheets one resident can
print. Details are explained in orientation.
・AI Studio and Music Room need to be unlocked and locked by the residence manager (orsecurity guard after 19:00). Please inform him/her before and after you use the room.
・Study Room 3 is located in an open space and noise can reflect in the hallway. Please beconsiderate to others and use Study Room 1 or 2 if you need to talk to others or make sounds.

<Notes>・Please do not leave your personal belongings in the common spaces. It is your responsibility
to handle any valuables.
・You are asked to clean the room after use and get it back to the original state.
・Please refrain from playing music loud in open areas. Loud sound can be tolerated in the Music
Room and AI Studio.
・Please do not leave any garbage in the common spaces.
・If you are the last person to leave the room, please make sure that you turn off the lights and12AC.
<Common kitchens on each residential floor>
It is each resident’s responsibility to keep the common kitchens clean, dispose of garbage, andputting used cooking items back to the original locations.
・You cannot leave any personal belongings in the common kitchens. Any items left in the kitchen
will be disposed of by the university or residence managers.
・Please make sure that you dispose of garbage properly and bring it to the garbage storage on
the first floor.
・Personal lockers are placed in the Common Kitchen 1 and 3. You can store spices or small items
there. Please do not leave anything valuable as there is no key to the lockers.
If the above-mentioned rules are not followed, it is possible that the common kitchens are closed
or their use is suspended.
5.6 Items that can be borrowed
The following items are available for borrowing. When you borrow them, please write down
your information on the borrowing note. Please be considerate to other residents by returning
the item(s) that you borrowed immediately after you finish using them.
Available in the Residence Manager’s Office： 〇Electrically-assisted bicycle ○air pump 〇Projectors
Available on each floor： ○vacuum cleaner ○Iron 〇Iron table

There are 5 electrically-assisted bicycles and booking is required at the residence manager’s
desk. You should return the bicycle within 2 hours. You can use one without prior booking
if no one has booked. Please get the key and battery at the Residence Manager’s Office. When
it is raining, snowing or windy, you may not borrow the bicycles. We also encourage you to
put a helmet on when riding the bicycles.
5.7 AI-House Global Dining Hall
AI-House Global Dining Hall offers well-balanced and delicious meals designed by professional
dietitians. Meal fee is included in the monthly housing fee.
・Days when meals are provided
Weekdays (Monday through Friday):Breakfast and dinner

National holidays on which classes are conducted:

Breakfast and dinner

Weekends, national holidays, and semester breaks:

No meals provided

・Hours open:
Breakfast: 7:00-9:30

Dinner: 17:30-20:45
13

If you would like to have dinner after the hours open, you can reserve it and the dinner will
be kept in a meal box. You should pick it up from the refrigerator before 21:00. You need tosubmit the online form by 20:00 for meal reservation.
・Please return your dishes before 9:45 for breakfast or 21:00 for dinner.
・When you know that you are skipping meals in advance, let us know by online form a weekprior to the day you are skipping the meals. This will be significantly helpful for reducing foodloss and waste.
・Meal fee is included in the monthly housing fee. No refund is made even if you skip meals.
・An additional 8,000 JPY per semester is charged if you sign up for vegetarian or halal option.
International Affairs Office will give the residents concerned instructions of how to pay. Also,no refund will be made even if you leave the AI-House in the middle of the semester.
・Please do not remove dishes and flatware from the cafeteria.
・Please do not use other resident’s meal card or lend yours to other residents. Each resident isgiven a set of meal. Please eat your set only. If you are found to have eaten another resident’s
meal or taken an additional meal, you could be charged extra.
・If you lose your meal card, you will be asked to pay 2,000 JPY as a reissuing fee. Please informthe residence manager.
・Please make sure that you scan your meal card when you eat there or pick up your meal fromthe refrigerator. Scanning is required even if you only eat rice or soup.
・If you have any food allergy, please check the menu table and see what ingredients are included.
Unfortunately, it is not possible to accommodate individual request regarding food allergies.
5.8 Parking (Bicycles and Cars)
・If you wish to use a bike parking, please register at the Residence Manager’s Office and put
the sticker on designated spot of the bicycle. One resident can park one bicycle. Parking cannot
be used when it is fully used.
・Bicycles without the sticker will be subject to be removed. Also, commuting to university
campuses by bicycle is not allowed.
・No car or motorbike should be parked in the residence.

6．Dos and Don’ts
6.1 Visitors
Visitors can come only in the lobby on the first floor. They are allowed from 8:00 to 18:00 on
weekdays and Saturdays. They are not allowed when the Residence Manager’s Office is closed.
Here is the procedure to let visitors in:
1. Check-in at the Residence Manager’s counter
2. Resident must accompany the visitor when checking in.
3. Receive the Visitor Pass.
14

4. Return the Visitor Pass when leaving.
5. Resident must accompany the visitor at all time while he/she is in the lobby.
Special cases will apply in emergencies or sickness of resident. Please follow the instruction
given by the AI-House manager.
6.2 Staying out
When you stay out, please submit online form. If any changes are made in your plan, pleasesubmit the form again. It is important for us to know where you are in case of emergencies.
6.3 Quiet Hours
Quiet Hours are from 22:00 to 7:00 in the following morning. During these hours, you should
pay special attention to the following points:
・Parties and cleaning must be finished by 22:00 on the residential floor.
・No loud music is allowed.
・Close doors quietly.
・If you wish to talk on the phone or use a hair dryer, please do so in your room.
・Study Rooms 1 and 2 and Multi-Purpose Rooms 1 and 2 cannot be used for group work after
22:00. You may use those rooms for quiet individual work.
6.4 Don’ts
Smoking and drinking
・AI-House HUB-4 is a non-smoking residence. There is no smoking spot in and around theresidence. The nearest smoking spot is about 8-minute walk from the AI-House.
・By Tokyo’s local ordinance, residents are not allowed to smoke any form of cigarette including
electric cigarette or water pipe, even if the smoke does not contain any nicotine.
・Smoking on the sideways, parking lot, or any public area is strictly prohibited.
・Drinking alcohol is allowed only in resident’s individual room. Do not drink in common spaces,
cafeteria, and outside the residence building.
・Japanese laws prohibits smoking and drinking under the age of 20. The University will give
severe penalties to any act of breaking the laws or troubling other residents (such as making
noise, creating smoke, leaving garbage).
Individual rooms
・Please take off your shoes when you come in.
・Please do not reform or renovate the room. Use of pushpins is also not allowed. You may use
stickers that can be removed completely on the walls.
・Please do not bring any heavy items that may damage the structure. Also, any dangerous
items such as guns, swords, and explosive items, are not allowed.
・Please do not use a kerosene or electric stove.
15

・Please do not use candles or any items that generates fire.
・Keeping pets including dogs, cats, fish or insect, is not allowed.
・Please do not throw tissues or gauze into the drain.
Shared spaces
・No items that generates fire are allowed. When you cook in the common kitchen, you should
pay close attention to the cooking stove and do not flambé or use a gas burner.
Acts that can bother other residents・Please do not make loud noise or play music loud. Conversation in a loud voice can be trouble
to other residents and neighbors.
・Any other acts that trouble other residents and neighbors are strictly prohibited.
Others・Please do not enter staff-only areas.
・Please do not leave nay personal belongings in hallways, stairs, entrance, evacuation exits, andcommon spaces.
・No drinking or barbequing outside is allowed.

6.5 Cleaning
Individual rooms
・Each resident should clean his/her room.
・It is resident’s responsibility to deal with pests. If you find them often, please contact the
Residence Manager or RAs.
・Please ventilate your room often to avoid molds from growing. Resident will be responsible forpaying repair cost of any damage by molds.
Common spaces
・Please make sure that you clean the space after you used there.
・You need to dispose garbage after you used there. Especially, garbage in kitchens has to behandled carefully as it creates bad smells.
・If you notice that disinfectants or soaps need to be replenished, please bring the bottle to the
RA Meeting Room and refill it.
・The hard bathmat placed in each shower room is fragile. Please prop it up the wall so it gets
dry quickly after use.
Garbage16Please sort the garbage and bring it to the garbage storage on the first floor, following the
garbage-sorting rules set be Kita Ward.
○Burnable○Non-burnable○Recycle (cans, plastic bottles, newspaper etc)
For burnable and non-burnable garbage, you should put it in a plastic bag and leave it in theplastic bucket in the garbage storage. Cans, plastic bottles, bins should be put in a plastic
container in the storage. Please don’t forget to remove the cap and wash the bottle before
disposal.
○Oversized garbage：
http://www.city.kita.tokyo.jp/kitakuseiso/kurashi/gomi/bunbetsu/kate/sodai.html
You need to submit your application for collection of oversized garbage. Please refer to the
URL above and apply online, get a disposal ticket, and stick it to the garbage. Collection dateis usually appointed by Kita Ward and you are supposed to put your garbage at the collection
site outside the garbage storage. It usually takes about a month until your garbage is actually
collected, so please complete an application well in advance.
6.6 Fire
Please pay special attention when you use fire (especially when cooking). Fire sensor andalarm system are installed in the building.
6.7 Order of expulsion
Occupants who are ordered to leave the Toyo University International House for one of thespecific reasons stated below must leave by the date designated by Toyo University.
(1) If it is revealed that there was a false statement in the process of occupancy.
(2) If there is any damage caused by fire outbreak, destruction of property, or negligence.
(3) If the payment of lodging charges is neglected.
(4) If the rules of use of the International House are continually violated or neglected.
(5) If the continual residence in the International House is judged as inappropriate for reasons
other than those stated above.

6.8 Indemnity
If any occupant, due to his/her intentional or serious mistake, should damage or harm thefacilities, equipment, furnishings, and so on, he/she must replace or restore the damaged items
to their original state and pay for the damage.
6.9 Disclaimer
Toyo University will not be held responsible for any accident or loss of personal property or
borrowed items inside the International House, which are the responsibility of the occupants.
Toyo University will also not be held responsible for any damage to occupants caused by natural
disasters such as earthquakes, natural calamities, floods, etc., or fires, theft, and other reasons17which are not attributable to Toyo University.

7. Whom Should I contact?
Category

What you need help with

You should contact…

BeforeInquiries

moving- in

Application

Fees

Payment of the housing fees

National Student Information Center

Moving-out procedure

Residence Manager

Facility or equipment

RAs, Residence Manager

Use of common spaces

RAs

Life inFacility of common spaces

RAs

generalBike parking

Residence Manager

Any trouble or issue

RAs

Facility in general

RA、Residence Manager

Inviting a visitor

Check in at the Manager’s Office

Cafeteria

Reserving my dinner

Online form

Cafeteria

Skipping meals

Online form

Events

Educational programs and events

RAs

Emergency

Emergencies

Residence website

Residence Manager, security guard,RAs

8. Supports for Students
8.1 Students with disabilities
Accessible rooms are available to students with disabilities. We coordinate with the Wellness
Center on campus to provide necessary support.
8.2 Sexual minority students
Toyo University respect diversity and gender equality and provide maximum support forsexual minority students. In the residence as well, we will try to make as much arrangement
as possible. However, there is also limitations on what we can offer due to the residence
facility and capacity.
①When you apply
Please declare the sex that is on your passport. Residential floors are divided based on sex.
Please communicate with the university in advance if there are any concerns.
18②AI-House HUB-4 in general・International Affairs Office will be your contact.
・RAs have gone through special trainings on gender and sexuality issues. If it is easy for you totalk to them, please do so.
・No information regarding gender and sexuality topics will not be revealed to any third person.
However, upon the resident’s consent, it may be shared with RAs and the Residence Manager.

9．Access
・8-minute walk from JR Akabane station
・10-minute walk from Tokyo Metro Namboku Line Akabane-Iwabuchi station
No parking is available in the AI-House HUB-4.

19

Online forms
Name

Use

Submission deadline

Meal

When you are planning on skipping a

A week prior to the day

skippingmeal(s).

when

notice

you

skip

your

meal(s)Keep myWhen you would like your dinner todinnerbe held after 21:00

20:00 of the day

request
Staying

When you stay out

As soon as you know

out noticeThis form includes information aboutthat you are staying out

meal skipping so you don’t need tosubmit a meal skipping notice when
you submit this form.

20

QR code