Toyo University International Residence
AI-House HUB-4

Application Guide1

1. Basic Information
・Residence name: AI-House HUB-4（アイハウス ハブフォー）
・Address: 1-7-37, Akabanedai, Kita-ku, Tokyo, 115-0053
・Building: 4 stories with 1BF, constructed in January, 2022 (expected)
・Capacity: 288 ordinary individual rooms + 4 accessible rooms
Management of this residence
AI-House HUB-4’s management is provided by National Students Information
Center Co. LTD.（NASIC）. Toyo University together with NASIC offer safe andcomfortable residence life to its residents. Residents will be contacted by NASIC
regarding payment of the housing fee and application for moving-in and -out.
National Students Information Center Co. LTD.（NASIC） https://749.jp/
Dormitory Manager and Resident AssistantDormitory managers live on the first floor and work in the manager’s office. The
office is open from 8 AM through 7 PM on weekdays and Saturdays.
Resident Assistants (RAs) are student staff who live in the AI-House HUB-4 andprovide various support for residents. They have passed rigorous screening
process and have been properly trained. When residents have any concerns orissues, they should talk to RAs first.
2. Application eligibility
Students who meet all of the following requirements are eligible to live in the AIHouse HUB-4:
1) Current Toyo students (both undergraduate and graduate), those prospective
students who have passed admission and completed the admission procedure,or international exchange students;
2) Those who can observe the residence rules;
3) Those who can live with other residents in the same building and participate in
events and programs provided in the residence
4) Those who can obtain parents’ agreement (for students under 20 years oldonly)※Non-degree-seeking students and students in correspondence course are noteligible to apply※Students who take a leave of absence are not eligible to live in the AI-House
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HUB-4 during the period of leave.
3. Period of stay
1 semester minimum to 4 semesters maximum
If the resident is hired as an RA while he/she is staying as a regular resident,
another 4 semesters will be added.
Notes:
1) Period of stay is a semester basis.
2) It is not possible to move out only for a summer, winter, or spring break. Forexample, you cannot move out at the end of Fall semester, spend the spring
break outside for 2 months, re-apply for the AI-House, and move in at the endof March.
4. Facility①Individual room 9 ㎡ (bed, refrigerator, desk, closet installed)4②Common areas
Shower rooms, powder rooms, restrooms, cafeteria, shared kitchens, laundryrooms, music studio, multi-purpose rooms, study rooms

Equipment●＝available in individual rooms 〇＝available in common areas△＝can be borrowed ×＝not available
Individual roomBed●

Desk & chair●Closet●Curtain●

Air conditioner●Lights●Desk light●

Hanging pole●

Wi-Fi●

Bedding items※※Renting of bedding items is required. Its fee (2,300JPY) is not included in themonthly housing fee.

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Electrical items●＝available in individual room 〇＝available in common areas△＝can be borrowed ×＝not available
Refrigerator●

Washing machine & dryer〇（200 yen for washing, 100 yen for 40-minute drying）

Rice cooker〇

Microwave〇

Iron△（free）

Vacuum cleaner△（free）

Bicycle (with electric support)△（free）

Kettle×Hair dryer×

TV×

Other items●＝available in individual room 〇＝available in common areas△＝can be borrowed ×＝not available
Dishes & cutlery

×

Cooking items〇

Toilet paper〇

Tissues×

Bath mat〇Hanger●There are a fairly big supermarket and 100-yen shop within the 10-minute walkdistance. We recommend that you move in with minimum luggage and buy
necessities as you stay.
5. Meals
・AI-House Dining Hall (on the 1st floor) is available to all residents.
・ Breakfast and dinner are provided from Monday to Friday during semester(including national holidays when classes are conducted).
・No meal is provided on weekends, national holidays, and during breaks.
・Meal fees are included in the monthly housing fee. No refund will be made even if
one did not eat at the cafeteria.
・There is no change to the monthly fee even in the months with no meals provided.
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・Vegetarian and halal options are available. An additional 8,000 JPY per semesteris charged if you sign up for vegetarian or halal option.
・Rice and miso soup are all-you-can-eat.
・Quick breakfast menu is available. This is perfect for those who don’t eat much forbreakfast or would like to eat in their room.
・Dinner can be reserved after the cafeteria is closed. You have to return dishes by
21:15.
・You can cook your meals in the common kitchen when the cafeteria is closed.

6. Fees
Initial entry fee：50,000 JPY（Charged only once, non-refundable）
Standard individual room：96,000 JPY per month
Accessible room：108,000 JPY per month※The monthly housing fee includes meals, utility charges, and internet fees.
※Rental fee of bedding items (2,300 JPY per month) will be charged in addition
to the monthly housing fee.
※The fee for the last contracted month will be based on the number of days you
stayed in that month. (Monthly fee divided by 30 is the fee for one day)Initial cost (when moving in within March 2024):①Initial moving-in fee

50,000 yen（Not refundable）②Rent for March

22,400 yen*1③Rent for April

96,000 yen④Rental bedding items

2,300 yen*2

Total

170,700 yen*1 The rent for March is a fixed rate no matter which date you move in during
the moving-in period.
*2 This includes March and April. Usually it is 2,300 yen per month.
7Notes:・Initial entry fee is not refundable.
・From the third month, residents will be asked to pay the monthly housing fee andrental fee of bedding items by the 6th of each month.
・Residents can choose either paying method: automatic monthly bank transaction
or paying at the convenience store in cash. Please make sure that you complete
the payment by the deadline.
・Renting of bedding items is required. Residents will be asked to pay its fee
together with the monthly housing fee.
・You can move in between 9 AM and 6 PM during the moving-in period. We will
ask you which date you would like to move in after your stay is confirmed.
・On your moving-in day, the same sex family members can enter the residential
floor to help with moving in.
・Cafeteria will start on April 6.
7. Application procedure①Apply from the residence’s website②Screening by the Center for Global Education and Exchange
When there are more applicants than the number of available spots, theInternational Affairs Office will give a screening.
③Contact from NASIC (residence management company) – Documents will bemailed or sent via email④Payment of the initial cost(international students who are outside Japan will be asked to pay after theyarrive in Tokyo).
⑤Move in
8. Checking the AI-House
If you would like to check with the AI-House Manager’s Office before you
apply/move in, please call the residence manager’s office and make an appointment.
Phone: 03-3909-1640
Office is open Monday-Saturday 9:00-18:00 (closed on Sundays and nationalholidays)
9. Notes8

・Room assignment will be done by the university. No request of room change canbe accepted.
・AI-House is an educational residence and each resident is expected to follow therules and carry out light duties, such as checking/cleaning common kitchens,attending the floor meeting with RAs.
・We encourage you to join various events organized by the RAs and the university
for the AI-House residents.
・AI-House is a completely non-smoking residence. There is no smoking spot. If you
smoke, you should go to the public smoking space in front of JR Akabane station.
・There have been many international exchange students studying at Toyo. We try
to have 1 to 1 ratio between domestic and international students in the AI-House.
However, in order to secure housing of exchange students, it is expected that wehave more international students in 2024.
10. Joining an Insurance
A full repair fee is going to be charged to the resident if he/she has damaged thefacility, furnishings, or any items installed in the AI-House. Given the increase ofmaterial and labor costs, the actual fee can be very expensive and we have had acase where the resident was charged more than 100,000 JPY. Therefore, westrongly recommend that you join an insurance that covers the repair fee. If you do
not have such insurance, we encourage you to consult Toyo University Global
Service Co., Ltd.
Toyo University Global Service Co., Ltd.
Phone 03-3945-4261（Available on weekdays from 10 AM to 5 PM）
Email info@tugs.co.jp
Inquiry https://www.tugs.co.jp/inquiry/
11. Inquiries
Submit your inquiry on the inquiry page in the residence website.
12. Sexual Minority and students with health or other concerns
Toyo University respect diversity and gender equality and provide maximum
support for sexual minority students. In the residence as well, we will try to makeas much arrangement as possible. However, there is also limitations on what we
can offer due to the residence facility and capacity.
9When you apply for the residence, please declare the sex that is on your passport.
Residential floors are divided based on sex and you will be placed to the floor of thesex that is on your passport.
If there is anything that you would like us to consider or we should know in deciding
your residence, please communicate us in advance.

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