PROSPECTIVE STUDENT INFO GUIDE 3___After Acceptance into CJCPIMPORTANT INFORMATION____
Information in this yellow box indicates a helpful piece ofInformation in this red box indicates a very important

information.

piece of information you need to be aware of.

▢ You may check this box off when you complete an action item.

▢ Read the information below before you start applying for jobs. If you have any question about the following
information, please contact the Program Coordinator.
Once you have been approved to participate in the program and started applying for positions, you are expected toaccept all interview invitations and the first job offered to you through CJCP. Otherwise, you will be immediately
withdrawn from the program and you will not be considered for re-entry in the future.
You are not permitted to contact employers directly. All enquiries have to go through our Program Coordinator.
If you have special circumstances that do not allow you to accept an interview, job offer, or fully participate in thematching and selection process, please discuss your situation with the Program Coordinator immediately.

OVERVIEW____

DETAILS OF EACH STEP____1JOB APPLICATIONYou will be provided with access to
information on CJCP employers andAs you are applying for jobs, you will be advised of job
closing and matching dates.

instructions on how to apply for jobs from theDescriptions in Japanese job postings may be vague orProgram Coordinator.

not as specific as they are in North American postings.

▢ Apply for jobs

We recommend that you concentrate on work themesor research areas rather than specific tasks of eachrole.

2 JOB INTERVIEWThe Program Coordinator will notify you

Please note that most job interviews will be conducted

immediately when you are invited to anduring Japanese work hours. You will need to be awareinterview.

of the time difference between Japan and your location.

▢ Arrange a time for the interview▢ Do the interview

3 EMPLOYMENT OFFERThe Program Coordinator will notify you

The Program Coordinator will provide instructions on
how to accept the employment offer in writing.

immediately if you get a job offer.
▢ You have 24 hours to accept the employmentoffer in writing

4 PAPERWORKThe Program Coordinator will send youinstructions about what documents you need

You will need to ask your institution’s CJCP Liaison
Officer to complete some documents. Please follow theinstructions you receive from CJCP carefully.

to complete.
▢ Follow the instructions
5 SIGN CONTRACT AND SENDThe Program Coordinator will forward you theAll details including how to sign the contract and how

contract from the employer who has decided

to send the required paperwork to the CJCP office will

to hire you. If you have any question about thebe available in the instructions sent by the Program

contract, please contact the Program

Coordinator.

Coordinator.
▢ Sign the contract▢ Send/courier the contract alongsiderequired documents to CJCP officeOnce we receive your documents, we will courier themto Japan. Then, your employer will apply for aCertificate of Eligibility (CoE) which is required for you
to be able to apply for a long-term visa (i.e. work visa)
in Japan.

6 VISA APPLICATION▢ Receive Certificate of Eligibility (CoE)You will be given instructions by our Program
Coordinator on how to apply for a visa. For list of▢ Validate CoE and apply for a visa at theJapanese Consulate Offices, please refer to thenearest Japanese Consulate Offices

Embassy of Japan in Canada’s website here.

7 CJCP PRE-DEPARTURE TRAINING WORKSHOP▢ Attend CJCP Pre-departure Training
Workshop

For more details, please click here.

FREQUENTLY ASKED QUESTIONS____
You can find frequently asked questions specific for this guide. For other FAQs, you can find it directly on ourwebsite pages or documents.
1. How do I apply for jobs in CJCP?
You will be given access to information on CJCP employers as well as instructions on how to apply for job
openings by the Program Coordinator. For more specific questions or concerns regarding CJCP job
applications, please contact the Program Coordinator.
2. What happens if I am unable to secure a co-op job in CJCP?
Please arrange a meeting with the Program Coordinator to discuss your situation and possible changes toyour planned co-op work term schedule.
3. What should I do if I cannot continue applying for jobs, accept an interview or job offer in CJCP?
Please immediately contact the Program Coordinator to discuss your situation.

4. Are there any tips to secure a co-op term?
These are some tips to help you secure a co-op term in Japan:•Be flexible in terms of the duration of your co-op work terms
Many Japanese employers prefer students who are able to work for two or more co-op work terms(i.e. 8 months or more). While one co-op work term jobs exist (i.e. 4 months), they are less common.
Being willing to take a longer co-op work term will expand your chances of success in securing a coop job.

•Expand your interests
Do not limit yourself to one particular work field or type of job. Students who are willing to try newjobs, be immersed in new work fields, and learn new skillsets will have more chances of success insecuring a co-op job.

•Be open and adventurous
Similarly, seeing job postings that do not suit your background or your interest may seem daunting at
first, but we encourage to apply for positions you have the minimum qualifications for and that are ofinterest to you. This will increase your chance of success in securing a co-op job.

5. What does CJCP Pre-departure Training Workshop cover, and do I have to attend it?
CJCP Pre-departure Training Workshop is designed to help you make a smooth transition to your experiencein Japan, and make the most of your time in the Program. It is mandatory for all successful candidates toattend. Topics during the Training Workshop include: Japanese workplace culture, practical knowledge
about living in Japan, and information regarding your work term. As well, the Training Workshop provides
you an opportunity to enhance your Japanese language skills and meet other CJCP students who’ll be inJapan at the same time you will be.
For more details about CJCP Pre-departure Training Workshop, please go to our website page by clicking
here.

If you have any questions or require more information, please contact:

Yuko Nemoto
Program Coordinator, Canada-Japan Co-op Program
c/o The University of British Columbia
Tel: 604-822-6579
Fax: 604-822-3449
E-mail: coop.japan@ubc.ca