PRIVACY POLICYOVERVIEW
The protection of personal information is very important to the Intelligent Transportation Systems Society ofCanada (ITS Canada). ITS Canada is committed to maintaining the accuracy, security and privacy of personal
information in accordance with applicable legislation. This ITS Canada Privacy Policy is a statement ofprinciples and guidelines concerning the protection of personal information of our members, sponsors, service
providers and other individuals ("you"). Any questions about this policy can be directed to our GeneralManager, at tel: (905) 593-0947 or e-mail: askus@itscanada.caITS Canada Board plays an important role in protecting personal information. Our board members are required
to adhere to this policy and take all reasonable steps to ensure that personal information is protected fromunauthorized access.

CONSENT
By submitting personal information to ITS Canada, you agree that we may collect, use and disclose such
personal information in accordance with this privacy policy and as permitted or required by law. Subject tolegal and contractual requirements, you may refuse or withdraw your consent to certain of the identified
purposes at any time by contacting the ITS Canada General Manager. If you refuse or withdraw your consent,
ITS Canada may be unable to provide you or continue to provide you with certain services, programs and/orinformation which may be of value to you. If you provide ITS Canada with personal information of anotherindividual, you represent that you have all necessary authority and/or have obtained all necessary consentsfrom such person to enable ITS Canada to collect, use and disclose such personal information for thepurposes set forth in this Privacy Policy.

COLLECTION OF PERSONAL INFORMATION
Canadian privacy legislation defines "personal information" broadly as information about an identifiable
individual or as information that allows an individual to be identified. For the purposes of this policy, "personalinformation" means information about an identifiable individual as defined from time to time in applicableprivacy legislation. Generally speaking personal information does not include what is considered businesscontact information generally found on a business card (i.e. name, title, business number, business fax
number, business e-mail address, etc.). More information about personal information can be found byreviewing the Personal Information Protection and Electronic Documents Act (PIPEDA).
Although ITS Canada generally deals with corporate members and in those cases does not collect personal
information, it also deals with individual members. ITS Canada collects the personal information of individualmembers (and, in cases of event registrations, of employees of corporate members) in administering thefollowing:Membership applications
Registration for ITS Canada conferences/meetings/courses
Sales and free distribution of publications and newsletters

For the purposes of joining the organization as an individual member, ITS Canada collects the following typesof personal information:
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name;
residential telephone number;home address; ande-mail address and fax number.

When individual members register for ITS Canada conferences/meetings/courses, and if needed for specialoccasions/arrangements, we may collect the following types of personal information:
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name;
spouse's name;home address, telephone number, and fax number;e-mail address;
dietary requirements; andaccessibility needs.

For the purpose of selling technical publications or distributing free e-documents, ITS Canada may collect thefollowing types of personal information:
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name;
e-mail address; andhome address, telephone number and fax number.

ITS Canada uses a third-party service to manage payments for all registrations/services and does not collector store individual credit card information. For more information on the privacy policy of our the third-party
payment vendor, visit https://en.chasepaymentech.ca/safetech_encryption.html

USE OF PERSONAL INFORMATION
The personal information collected by ITS Canada is used for the following purposes:
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to contact the individual for information regarding an order or the membership account;
to issue invoices, administer accounts, collect and process payments;
to send ITS Canada conference/meeting/course registration confirmation;
to plan and arrange for needs while in attendance at a ITS Canada conference/meeting;to develop, enhance, market, sell or otherwise provide ITS Canada’s products and services;
to include you on our mailing list for ITS Canada bulletins and event notices;
to include individual members in the ITS Canada Membership Directory;
to comply with any legal or regulatory requirements or provisions; andfor any other purpose to which you consent.

ITS Canada only collects personal information directly from the individual except when it has the individual'sconsent to collect information from elsewhere or is permitted by the Canadian law to collect it without theindividual's consent.
ITS Canada uses an individual's personal information strictly for the purposes outlined above. If theassociation needs to use the personal information for any other purpose, ITS Canada will contact the individualand obtain consent prior to that use.

Disclosure of Personal Information
From time to time, ITS Canada may disclose your personal information to:service providers, including an organization or individual retained by ITS Canada to perform functions
on its behalf, such as catering, marketing, data processing, printing, mailing, document management,
and office services;a financial institution, on a confidential basis and solely in connection with negotiating payment of an
account to which you have consented; andany third party or parties, where you consent to such disclosure or where disclosure is required orpermitted by law.

When ITS Canada discloses your personal information to third parties, it requires such parties to maintainlevels of confidentiality and security, in addition to obtaining such third parties' representation of theimplementation of their own privacy policy.
An individual has the right to withdraw consent to ITS Canada for the collection, use or disclosure of theirpersonal information at any time. However, if an individual does so, it may affect his/her ability to participate inprograms and/or receive services provided by ITS Canada. If an individual wishes to withdraw consent, or has
any questions about withdrawing consent, he or she can contact ITS Canada's General Manager.
Business contact information is not protected by this policy. This type of information is not considered to bepersonal information and may be collected, used and disclosed without consent.

STORAGE OF PERSONAL INFORMATIONITS Canada has appropriate safeguards in place to protect personal information. ITS Canada takes all
reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access,modification or disclosure. Among the steps taken to protect your personal information are:

premises security;
restricted file access to personal information;technological safeguards such as security software and firewalls to prevent hacking or unauthorized
computer access;internal password and security policies; andproper training of ITS Canada board members in respect of privacy matters.

ACCURACY OF PERSONAL INFORMATIONITS Canada tries to keep personal information as accurate as possible and individuals can assist theorganization by providing updated information when necessary. Information can be updated by contacting theITS Canada General Manager.

RETENTION OF PERSONAL INFORMATIONITS Canada only keeps personal information for as long as is necessary for the purposes outlined above. Thismay include keeping the information after a service or program has been completed in order to resolve any
problems or concerns that may arise. ITS Canada is also required by law to maintain certain records for set
amounts of time.

ACCESS
Individuals have the right to access the personal information ITS Canada holds about them. You can accessyour personal information by making a request to ITS Canada’s General Manager for credentials to access theself serve website. The General Manager will provide the necessary credentials and assistance to obtain theinformation. Individuals can update the personal information to keep them up to date.

ACCOUNTABILITYITS Canada applies its best efforts to protect your privacy. If an individual has any concerns they are free tocontact the General Manager. ITS Canada hopes that the General Manager will be able to resolve any
problems. If concerns are not resolved, the General Manager can provide information on making a formal
complaint.

WEB SITEITS Canada's website may contain links to other sites, which are not governed by this privacy policy.
On ITS Canada’s website, like most other commercial websites, ITS Canada may monitor traffic patterns, siteusage and related site information in order to optimize its web service. ITS Canada may provide aggregatedinformation to third parties, but these statistics do not include any identifiable personal information.

EMAIL CORRESPONDENCE
From time to time, you may choose to send information to ITS Canada using email. If the email messages areunencrypted and contain personal information, you should be aware of the inherent risks of interception. ITSCanada is unable to ensure privacy is maintained when personal information is received by email.

AMENDMENT OF THIS PR IVACY POLICYITS Canada will from time to time review and revise its privacy practices and this Privacy Policy. In the event of
any amendment, an appropriate notice will be posted on ITS Canada’s web site.

CONTACT INFORMATIONITS Canada has appointed its General Manager to oversee compliance with this Privacy Policy and applicableprivacy laws. For further information on ITS Canada’s privacy policy and its application within ITS Canada,contact our General Manager at:
ITS Canada
6975 Meadowvale Town Centre Circle, Suite 400
Mississauga, Ontario L5N 2V7 Canada
Office: (905) 593-0947 or Toll Free: (866) 596-3977
Fax: (905) 593-0949
Email:askus@itscanada.ca