Participants Guide
General Information

P. 2Preparation

P. 3 - 4

How to Access Online Platform

P. 5

How to see program and join live session

P. 6 - 10

How to see presentation video of on-demand session

P. 11 - 12

How to join Gather.Town

P. 13 - 15

Contact Information

P. 161

General Information
１．Platforms for each Programs and Events
Programs can be accessed from the online platform* and on-demand A&B discussion will be on Gather.Town.

ProgramPlatform

Guide

Zoom meetingPg. 5-9

Zoom meetingPg. 5-9

Zoom meetingPg. 5-9On-demand A&B

Online Platform (video) & Gather.Town(discussion)Pg. 11-15

Overview Session(On-demand C)

Online Platform

Pg. 11-12

Tutorial
Opening and Closing
Ceremonies, General Assembly
KeynoteIndustrial forum
Special Session (Live Session
A~D)*NOTE: The login email address and password are available from the email form apsipa2021@cmsworkshops.com.
Login with registered email address and password written in the email.
Online Platform Login Page: https://cmsworkshops.com/APSIPA2021/login.php*If you have not registered yet, please access https://www.apsipa2021.org/registration.html and to complete the registration & make payment first.

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Preparation: Environment

1. Please make sure of your internet connection environment first.
We recommend using a wired LAN.
2. We recommend to find a quiet place as much as possible.
3. Make sure your PC has a speaker.
If you plan to speak, a camera and a microphone will be needed.
4. We recommend using earphones with microphones or headset microphones.
5. Close all unnecessary applications before joining.

3Preparation: Install Zoom
We are going to use Zoom for during session time.

If this is first time for you to use Zoom, please install Zoom in your PC.
Go https://zoom.us/download#client_4meeting

Click “Download”.
Zoom will be automatically operated from the next log-in time.

Note: Please avoid using smart devise when you make presentation.

Preparation: Connection check for Gather.Town
You can check access to Gather.Town in advance.
Gather town URL: https://gather.town/app/82GSTAOGmb3bWRjw/APSIPA2021

For the detail, please check P13-15.

4How to access Online Platform
1. The login email address and password are available from the email form apsipa2021@cmsworkshops.com.
Login with registered email address and password written in the email.
Online Platform Login Page: https://cmsworkshops.com/APSIPA2021/login.php
2. After you login, please click “dashboard” in the next screen, and choose “Technical program” to see the wholeprogram.

xxxxx
xxxxx
xxxxx

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How to see program and join live session
On the top page, there is a program at a glance for whole session.
The link to join the live session will be active at a later date on timetable and each session page.

Program at a glance page
Session page

Live session (zoom) link will be active at a later date.
20minutes before the session start:
During session:
Please click the button above to join the meeting.

6Note in attending on Zoom
To attend, please accept the recording in Zoom
All sessions are recorded in Zoom, and we will let
the recordings available for the participants later.
To attend the sessions, please accept the recording.

Q&A will be conducted by oral communication →See p9Always put you on mute
When you are not speaking, please always muteyourself.

7Note in attending on Zoom
After you login at zoom, please change your zoom name as below:
0000_John Smith (Univ. of Tokyo)* 4digits of Registration No._First name, Last name, (Affiliation) in English
For the presentation time, please turn the microphone and video OFF during the presentations.

ChairPresenter

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Discussion on Zoom
The attendees who would like to make questions,

・For on-site attendees: use Q&A microphone at the venue
・For online attendees: there is a way to use “chat” or “raise hand” function.
Chairs will announce attendees how to proceed the discussion when the discussion time starts.
Then the chair will pick the attendee’s name and allow you to talk, then please unmute the microphone and make questions.
e.g.: [chair] We have a question from Dr. A about ***, Dr. Smith, …
[presenter] About *** , …

Raise hand

Chat

②When the chair allow
you to talk, please unmutethe microphone and askquestion.
(You can turn on video if
you like)

Chair

Presenter①Chat yourquestion.

②When the chair allow
you to talk, please unmutethe microphone and askquestion.
(You can turn on video if
you like)

ChairPresenter①Raise hand
Button9

If you click presentation title in the program and go to each presentation page, you can send chat message at theDiscussion window.

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How to see presentation video of on-demand session
Please click presentation title that you would like to see in the program at a glance on top page.
Program at a glance page11

If you go to each presentation page from the program, you can see the presentation video, and slides (if provided).

Presentation title
List of authors

Presentation video

Session list

You can use chatdiscussion here.
If there’s any
slides/notes has been
provided by presenter,you can check from here.
12On-demand A

Gather.Town

On-demand B

APSIPA ASC 2021 provides a Gather.Town space as a virtualenvironment, mainly for discussion in on-demand presentations
and social communication between participants.

The participants can have a live discussion
for on-demand presentation (see p. 15),
use the Zoom links to live presentationsin Live A~D rooms, access the sponsor pages
in the sponsor booth (blue box in a map),and meet other participants at any place.

Live A (Hall)

Bar & Lounge

Sponsor Booth

Entrance Hall

The space is already available 24-hours andit will be until a few days after the conference.
We recommend the participants to checkthe access to Gather.Town (see p. 14)
before the conference starts.

Live B (Annex)

Live C(10A)

Live D(Virtual)

Roof top bar
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How to join Gather.Town
1. Go to our Gather.Town space with the URL below:
URL: https://gather.town/app/82GSTAOGmb3bWRjw/APSIPA2021①②③
apsipa_asc2021@jtbcom.co.jp

6-digitnumber willbe notifiedby email.
Please enter your registeredemail address, and click “Signin with email”④Enter 6-digit number
written in e-mail.

⑤

Set your character, name, and microphone &Camera, and click “join gathering”.
Please set your name as below:⑥

You have successfully login tothe APSIPA ASC 2021 space!

John Smith (Univ. of Tokyo)
First name, Last name, (Affiliation) in English*If you are first time to access Gather.Town,
please check help page.
How to customize character:
https://support.gather.town/help/customize-character
Trouble shooting:https://support.gather.town/help/av-troubleshooting

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Exploring in Gather.Town
To explore the space, please use the keyboard to move. Please read guest guide of Gather.Town for more instructions.
https://support.gather.town/help/new-user-faqs#what-do-i-need-to-get-started

Discussion on Gather.Town (On-demand A&B session)
1.
2.
3.

Enter the room (On-demand A or B) and check the session name on the floor (Red boxes on Fig. 1 and 2)
Presenters are waiting at each presentation number space.
Each private space in front of the poster number (Green box on Fig 2) is a discussion space for each presenter.
If you have any questions, please ask the presenters and have a discussion at each designated space.

Fig. 1 Entrance hall on Gather.Town

Fig. 2 On-demand session hall

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Contact information
APSIPA ASC 2021 Secretariat
Registration office: apsipa_asc2021-reg@jtbcom.co.jp

Online platform support office: apsipa2021@cmsworkshops.com

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