World Masters Games 2021 Kansai
Entry System Construction and Maintenance/Administration Project―1

Application guidelines ―Outline of Operation(1) Title/Name of Business
World Masters Games 2021 Kansai entry system building and maintenancemanagement business(2) Business contents
As stated in the Appendix “Specification sheet”.
(3) Consignment period/term
From the date of conclusion of the contract, until June 30 , 2021.

2

Upper Limit Price for Proposal
Upper limit price for proposal is 100,000,000 yen

3

Entry qualifications
Entry qualification will be granted when participants have met all the followingconditions.
When participating as a joint enterprise, all members of the group must meet all
the following conditions, also the group must select representative in advance andmust assign roles to each members of the group to clarify responsibility in case of
any accident have occurred.
【For the Corporation with headquarters within Japan 】(1) Applicants should not meet all the following conditions① Minors, person under curatorship or assistance, exception with fullconsent necessary to conclude contract, person who do not have ability toconclude contract and person who bankrupt with no restoration of rights② Those who are banned from bidding from the state or local publicorganization.
③ Those who applied for the application of the Corporate Rehabilitation Law
and those who have not decided to commence rehabilitation proceedings
from the court under this act.
④ A person who applied for the application of civil rehabilitation law and has
not decided to start rehabilitation proceedings from the court under thatlaw.
⑤ Those listed in the following clause:
Items of Article 32, paragraph 1 of the Act on Prevention of Unjust Acts byOrganized Crime Group Members.
(2) Holding entry qualifications for bidding with Kansai World Masters Games
2021 (WMG2021) or any other host prefecture /city’s local government

【For the Corporation with headquarters outside of Japan 】(1) A joint enterprise (including agency contracts and dealer agreements) of acompany that has a head office or a branch office in Japan ( Meeting therequirements of【For the Corporation with headquarters within Japan】 ).
(2) Have a record at similar events(Similar events… International Open Participatory Sports Competition.
The number of participants exceeds 15,000 people and thenumber of competition events must be 15 types or more.
(3) Be able to conduct consultations and exchange documents in Japanese.
4

Overall schedule（Tentative）
The schedule of the beginning of recruitment to the decision of the final candidate
is as follows:
Monday, July 24th, 2017… … …Recruitment begins
Tuesday, August 8th, 2017…… Orientation Meeting
Thursday, August 17th, 2017… Deadline for questions
Thursday, August 24th, 2017… Deadline for Participation statement and project
proposalThursday, August 31th, 2017…Presentation / Selection of an entrusted
candidate
September 2017…… … …… … …Decision of an entrusted candidate

5Procedures(1)Orientation Meeting①Date and time
Tuesday, August 8th, 20171:30 pm to 2:30 pm②VenueUnion of Kansai Governments Secretariat Main conference room
Osaka International Convention Center 11F
5-3-1 Nakanoshima, Kita-ku, Osaka③Application method
Mention the corporate name and the name/names of the attendees of theorientation meeting (up to 2 persons) and submit the application as below via
e-mail to the following address:［Title］ 【Application for Participation】 Entry system proposal［E-mail Adress］ukita-mamiko@wmg2021.jp④Application deadline
Thursday, August 3th, 2017 at 5 PM（time is punctual）⑤If you do not attend an orientation meeting, you will not be eligible toparticipate.
(2)About the submission of participation statem ent①Deadline
Thursday, August 24th, 2017 at 5 PM（time is punctual）

②Submit toThe Organizing committee of the Kansai World Masters Games 2021
(Person in charge Kizaki and Ukita from Games Administration Department)③ Submission methodbringing, letter-post or parcel delivery service＊All documents must be written in Japanese④Documents required for submission
Attachment「Participation statement」（Form 1）＊ Seal Needed (registration seal of corporate legal person)＊When you decide to participate as a joint enterprise, please state thatparticipation will be made as a joint enterprise body and the following
information of all of the parties included in the association is included in thestatement of participation at submission on a separate sheet of paper:· Address or the location of the office· Corporate name or name· Name or the name of the corporate legal person· Company Profile(3) Questions and answers
If you have any questions, please contact the following e -mail address on using
the attached sheet "Questionnaire" (Form 2) by 5 PM of August 17th, 2017. Pleasebe punctual. We only accept questions via e -mails.
Please Write "[Question] Entry system proposal" in the subject line of the e -mail.
If you are applying as a joint enterprise body, the representative member should
gather all the questions and ask.
[E-mail address](Kizaki)kizaki-yukinori@wmg2021.jp(Ukita)ukita-mamiko@wmg2021.jp＊Both members must be placed in the address line

(4) About the submission of project proposal etc.
① Submission deadline
Thursday, August 24th, 2017 at 5 PM（ time is punctual）② Submit toThe Organizing committee of the Kansai World Masters Games 2021
(Person in charge Kizaki and Ukita from Games Administration Department)③ Submission methodbringing, letter-post or parcel delivery service＊All documents must be written in Japanese④ Documents to be submittedA)Estimation （Fill in an accumulated breakdown sheet）

One copyB)Overall Schedule

Twenty copyC)Project proposal

Twenty copy

⑤Estimation（attachment of totalization breakdown）
Divide the breakdown into the following items and describe the breakdown.
A) The plan of the entry system design and its constructionB) Maintenance and operation support service
Regular maintenance from the beginning of construction to the end ofcontract, and rapid maintenance work during the cause of emergency
and when necessary.
C) Supplementary work on the days of the event
Procure, deliver, install, and check the operation of the set of equipment
necessary for reception at the designated reception hall.
Also, prepare necessary staffs capable of corresponding to problems ateach venue and organizational committee headquarters.
⑥Overall Schedule (A3size:horizontal side)
Based on the separate sheet of paper, "Specifications", depict the overall
schedule from system design to day of the reception. Also, make sure to fill in
the following items:A) Development timing and completion timing of each function of the systemB) Data center usage periodC) Operation check test
⑦Project proposal (A4size:within 20 pages)
A written proposal of system construction and maintenance operation.
Based on the separate sheet of paper "Specifications", be sure to describe thepoint ofA) Security measuresB) Operation support and support systemC) Implementation system of this workD) Implementation system on the days of the eventE) Extensibility of other functions other than described in specifications⑧Important notice・Please print the address, name, and corporate legal person of thecorporation on the project proposal.
・The business operator is not eligible to participate if one decides not to submit
the statement of participation and project proposal.
(5) Presentation
Presentation will be held on Thursday, August 31, 2017.
Presentation must be conducted in Japanese. Time given to each business
operator is 40 minutes (including 10 minutes for Q & A).
We will notify you separately about the time, venue etc.
The date of presentation is subject to change.
(6) Identification of candidate for trustee①Selection method
・Members of Selecting Committee will score all applicants in line with evaluation
criteria, and applicants are ranked by higher total score to lower total score, theapplicant with highest score will be the final candidate to be a contractor.
・ If we could not reach to agree concluding contract with final candidate of contractor,
the next highest total scored participant will gain access for discussion with WMG2021,

and then we will conclude contract after both agrees on contract details.
②Evaluation criteriaEvaluation items

Evaluation points

Score
allotments（A）
Cost Setting

Total amount of costs in order

30 points

to conduct this project（B）

Evaluating if participants

Ability on conducting

maintaining facilities for

operation

conducting this project

20 points

efficiently(includes support system,operational support)（C）
Strength in planningand proposal

The contents of proposal must

50 points

follows the points on
specification sheet, also
contents of proposal iseffective using own know-how
and is capable of being
realized(7) Procedures after the review
We will discuss with the final candidate on the business contents andthe contract conditions. A contract will be concluded after agreement.
However, if agreement is not reached with th e final candidate, we will
negotiate with the candidate with the second highest ranking.
After agreement, we will sign an outsourcing agreement.
In some cases, we may revise the contents of the proposal during consultation
with the candidate.
6Consideration(1) All expenses for this proposal shall be alloted by the participant.
(2) Documents submitted will not be returned.
(3) The submitted project proposal etc. may be replicated only for the usageof examination.
(4) In the case of falsification written on the statement of participation statement or
if the entrants does not meet the qualification criteria, we will invalidate thestatement of participation and the proposal.
(5) Upon determination of the trustee, the results will be notified to all o f theparticipants of the proposal. However, scoring results will not be disclosed. Also
we will not accept objections to this examination result.