World Masters Games 2021 Kansai
Entry System Construction and Maintenance/Administration Project― Requirement guidelines ―1Objectives
To implement proposal for World Masters Games 2021 Kansai entry systembuilding and maintenance management business, we determine necessary items
based on “Implementation guidelines for consignment of operation with proposal
method”.

2

Outline of Operation(1) Title/Name of Business
World Masters Games 2021 Kansai entry system building and maintenancemanagement business(2) Business contents
As stated in the Appendix “Specification sheet”.
(3) Consignment period/term
From the date of conclusion of the contract, until June 30, 2021.

3

Upper Limit Price for Proposal
Upper limit price for proposal is 100,000,000 yen(Exclude the amount equivalent to the consumption tax and local consumption tax)
Upper limit price for proposal needs to be corresponded with each company’s
ability to construct system, also needs to be realizable.

4Selection Committee Members
In order to conduct a fair and equitable review, those who are well informed in thefields related to this event will form a member of the committee.

5Type of Proposal Implementation System
Public offering proposal (accepting entry from joint enterprise proposal)
Additionally, we will request all participants who submitted statement ofparticipation to submit project proposal and other relevant documents.

6

Entry qualifications
Entry qualification will be granted when participants have met all the following

conditions.
When participating as a joint enterprise, all members of the group must meet all
the following conditions, also the group must select representative in advance andmust assign roles to each members of the group to clarify responsibility in case of
any accident have occurred.
【For the Corporation with headquarters within Japan】(1) Applicants should not meet all the following conditions① Minors, person under curatorship or assistance, exception with full consent
necessary to conclude contract, person who do not have ability to conclude
contract and person who bankrupt with no restoration of rights② Those who are banned from bidding from the state or local publicorganization.
③ Those who applied for the application of the Corporate Rehabilitation Law
and those who have not decided to commence rehabilitation proceedings
from the court under this act.
④ A person who applied for the application of civil rehabilitation law and has
not decided to start rehabilitation proceedings from the court under thatlaw.
⑤ Those listed in the following clause:
Items of Article 32, paragraph 1 of the Act on Prevention of Unjust Acts by
Organized Crime Group Members.
(2) Holding entry qualifications for bidding with Kansai World Masters Games
2021 (WMG2021) or any other host prefecture/city’s local government【For the Corporation with headquarters outside of Japan】(1) A joint enterprise (including agency contracts and dealer agreements) of acompany that has a head office or a branch office in Japan (Meeting therequirements of【For the Corporation with headquarters within Japan】).
(2) Have a record at similar events(Similar events…International Open Participatory Sports Competition.
The number of participants exceeds 15,000 people and thenumber of competition events must be 15 types or more.
(3) Be able to conduct consultations and exchange documents in Japanese.
7

Selecting method(1) Will be selecting in accordance to next application documents and presentation.
① Participation statement (form1)

② Estimation（attachment of totalization breakdown）
Divide the breakdown into the following items and describe thebreakdown.
A) The plan of the entry system design and its constructionB) Maintenance and operation support service
Regular maintenance from the beginning of construction to the end ofcontract, and rapid maintenance work during the cause of emergency
and when necessary.
C) Supplementary work on the days of the event
Procure, deliver, install, and check the operation of the set ofequipment necessary for reception at the designated reception hall.
Also, prepare necessary staffs capable of corresponding to problems ateach venue and organizational committee headquarters.
③Overall Schedule (A3size:horizontal side)
Based on the separate sheet of paper, "Specifications", depict the overall
schedule from system design to day of the reception. Also, make sure to fillin the following items:A) Development timing and completion timing of each function of thesystemB) Data center usage periodC) Operation check test

④ Project proposal (A4size:within 20 pages)
A written proposal of system construction and maintenance operation.
Based on the separate sheet of paper "Specifications", be sure to describe
the point ofA) Security measuresB) Operation support and support systemC) Implementation system of this workD) Implementation system on the days of the eventE) Extensibility of other functions other than described in specifications(2) Members of Selecting Committee will score all applicants in line withevaluation criteria, and applicants are ranked by higher total score to lower
total score, the applicant with highest score will be the final candidate to be acontractor.
(3) If we could not reach to agree concluding contract with final candidate ofcontractor, the next highest total scored participant will gain access fordiscussion with WMG2021, and then we will conclude contract after both
agrees on contract details.
8

Implementation of presentation(1) Dates
August 29, 2017 (Tuesday) (Provisional)*The date of presentation might change.
(2) Presentation contents
Presentation must be conducted in Japanese, with 40 minutes time limit foreach participants (include Q&A session of 10 minutes).

9

Evaluation criteria
Evaluation items, score allotments and scoring criteria are listed as below.
【Evaluation criteria】
Evaluation items

Evaluation points

Score allotments（ア）

Total amount of costs in order to30 points

Cost Setting

conduct this project（イ）Evaluating if participants

Ability on conducting

maintaining facilities for

operation

20 points

conducting this project efficiently(includes support system,operational support)（ウ）Strength in planning andproposal

The contents of proposal must

50 points

follows the points on
specification sheet, also contents
of proposal is effective using own
know-how and is capable of being
realized

10 OtherIn addition to the contents of this guideline, when necessary matters had occurredin order to select contractor, the selecting committee member is entitled to set new
guideline after discussion.