YOUR POLICIES. OUR AUTOMATION.

Microsoft 365 Governance & Security

Provisioning

ManagementLifecycle

Enable self-service provisioning
for SharePoint Online,
Microsoft 365 Groups, Teamsand Yammer Communities withbuilt-in policy control.

Ensure ongoing compliancewith established policies.
Oversee configuration settings,
membership, and ownershipchange requests with the ability
to delete, revert or notify ofunauthorized changes.

Improve data quality, reduce
cost, speed up processes,
and empower end users with
automated structured end of lifeprocesses.

Apply policies to govern how
collaborative workspaces arerequested, createdand approved.
Enforce corporate policies toensure provisioned assets havecorrect classification, retention,
metadata, and access controls
in place.

Enable oversight for automatedpolicies for the life of sites
and users with recertification
renewals, to validate permissions
and metadata.
Easily manage and organize yourMicrosoft 365 workspaces withAvePoint’s MyHub Teams app.

Create, retain, and dispose ofcontent with flexible end-of-life
workflows that trigger alerts forpotentially irrelevant sites andcontent.
Extend leases for continual
content access. Increasetransparency of contentownership and activity via anintuitive dashboard.

Grant Users Easy Access to IT Resources & Ensure Governance Policies are Met
AvePoint Cloud Governance empowers users with self-service IT resources for provisioning, moving, or restructuring
Microsoft 365 content, as well as lifecycle and permissions management. Transcend rigid provisioning and security
management solutions with an end user-driven service for data protection, administration, content management,and reporting.

AVEPOINT CLOUD GOVERNANCETECHNICAL OVERVIEW••PROVISIONING•

Automatically provision policy-based site collections (Classic andModern), sites, hub sites, lists, and libraries in SharePoint Online.
With Yammer integration, Yammer groups are created with thefeed embedded during site collection creation•Enable governed provisioning of Microsoft 365 workspaces(Microsoft 365 Groups, Teams, Yammer communities, SharePoint
Online Site Collections) and users, including metadata, data
ownership, policy, and approval options•

With Multi-Geo support for Microsoft 365, ensure the provisioning of workspaces and associated content meet data residency
requirements through a managed provisioning process•

Centralize and reuse governance and lifecycle policy definitions
to enhance consistency across service requests for Microsoft 365•Enforce corporate taxonomy with the ability to assign sitecollection metadata using Managed Metadata Service terms•MANAGEMENT•

Grant, transfer, clone, or remove permissions directly or
through group membership. Audit and track all requests andpermissions changes across Microsoft 365 workspaces.

•Assign primary and secondary business users for Microsoft 365
workspaces to enforce accountability and enable appropriatechange management approvals without granting elevatedlevels of privilege or ownership•Manage site collection ownership, classification, and content
policy according to evolving business needs, and use the Site
Lifecycle Timeline to easily review all site activity since creation•

Automatically import existing Microsoft 365 workspaces andidentify ownership, classification, and policy of each workspace
to balance productivity and compliance with corporate policy•

Safely enable collaboration with external parties based on theuse and type of information stored in workspaces•

Leverage standard and custom Azure Active Directory (AAD)
attributes as variables in the approval process, group naming
conventions, to control access to service requests and capture
additional metadata during request or import process•

LIFECYCLE•

Utilize automated reports and approval processes to ask
accountable business users to proactively delete or archive
Microsoft 365 workspaces that are inactive or have pending
lease expirations•

Provide business users with granular control over the lifecycleof their workspaces and users with multiple, automatedmanagement actions•

Improve transparency of content ownership by maintaining anup-to-date list of accountable business users for each Microsoft
365 workspaces throughout its lifecycle

MYHUB TEAMS APP•

A convenient one-stop-shop for managing existing Microsoft 365workspaces and creating new ones—all from Microsoft Teams!

•View and locate all your Microsoft 365 workspaces, mark as afavorite, manage membership, and access any of the workspaces
services, such as Files, Planner, Conversations etc., all with just afew clicks•SEAMLESS MICROSOFT 365 USER EXPERIENCE•

Cloud Governance now integrates with the ServiceNow platform•Steer users to request resources for provisioning, permissions,
lifecycle, and content management from questionnaires, ServiceNow, or a simple catalog of services•Create workspace hubs based on different criteria, such as
purpose or topic, with multiple filters•

Classify Teams, Groups, SharePoint sites, and Yammer communities
with personal tags••Perform Cloud Governance provisioning, recertification, andlifecycle tasks without leaving Teams

Surface associated workspace information such as site contact,lease quota, and available services for users•

Provide users a visual indication of policy and service levels

For a comprehensive
list of new features inthis release, please view
our Release Notes.

How to Buy AvePoint Products

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