YOUR POLICIES. OUR AUTOMATION.

Microsoft 365 Governance & Security

Controlled Provisioning

Automated Management

Enforced Lifecycle

Enable easy self-service provisioning
for Microsoft Teams with predefined
templates while controlling user
access levels to ownership, security,and settings.

Simplify and automate oversightof configuration settings, Teams
membership, and ownershipchange requests with the ability
to delete, revert or notify ofunauthorized changes.

Improve data quality, reduce
costs, speed up processes, andempower end users with automatedlifecycle management.

Strictly control but also simplify
how Teams are requested, created,and approved.
Seamlessly steer users to the correct
actions for their role, making it
simpler and easier to ensure they do
the right thing.
Gain scalable visibility into yourplatform use by ensuring Teams
are named, classified, retained, andaccessed according to rules.
Enable provisioning through existingprocesses via Service Now integration.

Ensure ongoing compliance via
automated policy enforcement.
Keep policies intact for the life ofeach Team, Microsoft 365 Groupand Team Site with automatedrecertification, to validate
permissions and metadata.
Securely and confidently hand off
processes to stakeholders andend users via multi-tier approval
processes and policy controls.

Archive and retain or dispose ofTeams and Teams’ content withflexible end-of-life workflows thattrigger alerts for potentially irrelevant
content, and force end user action
on stale collaboration spaces.
Enable end users to extend leases forcontinual content access.
Increase transparency of content
ownership and access by maintaining
an up-to-date list of accountablebusiness users for Teams.

Grant Users Easy Access to IT Resources While Ensuring Organization Policies are MetAvePoint Cloud Governance empowers users with self-service IT resources for provisioning, moving, or restructuring
Microsoft Teams and their content, as well as lifecycle and permissions management. Transcend rigid provisioning
and security management restrictions with an end user-driven service for data protection, administration, content
management, and reporting capabilities.

AVEPOINT CLOUD GOVERNANCETECHNICAL OVERVIEW•MANAGEMENT•

You can automatically grant, transfer, clone, or remove
Teams and Group permissions—plus enable content migration, restructuring and controlling the creation of Teams
Private Channels—while ensuring all configuration, security
settings and metadata are maintained. You can also assign
business contacts for Microsoft 365 Groups, and Teams toenforce accountability and enable appropriate approvals
without granting ownership.

•We make it simple to import existing Microsoft Teams,Groups and SharePoint sites to automate adaptation andmanagement of ownership, classification, and content
policies according to evolving business needs.

•PROVISIONING•

Cloud Governance enables policy-controlled, business user
provisioning of Microsoft Teams and corresponding SharePoint and Microsoft 365 Group information while governing metadata/properties, data ownership, access, lifecycle,taxonomy and naming conventions, and enabling multi stage
approvals. This makes it easy to understand who provisioneda Team, and why it was created.

••

LIFECYCLE MANAGEMENT•SEAMLESS USER EXPERIENCE••

Admins and business users can seamlessly oversee andview all Teams, Groups, and related information via aneasy-to-use dashboard.

•This ensures business users are held accountable for theproactive deletion or archiving of either inactive Microsoft
365 Groups and Teams, or those that have pending lease expirations. Via policies, these retention rules can be applied todepartments, business units, locations, security groups, users
based on properties or any other custom criteria.

•Cloud Governance also enables a simplistic method for
displaying associated Teams, Groups and Teams’ site information, like the Owners, Members, contacts, lease quota,and other available services. In addition, it’s possible to automatically enable a visual indication of policy and service
levels directly within Team sites.

••

Increase adoption of Teams, Groups and other Microsoft
365 services by empowering end users with simple service
processes for provisioning, permissions changes, and lifecycle and content management while increasing organizational control of Microsoft 365.

Confidently enable business users and stakeholders toquickly access services with policy and security controlsin place.

•SERVICENOW INTEGRATION•

Using the Cloud Governance ServiceNow Integration APP,
end users can now use the ServiceNow platform to submit
creation requests and change requests for Microsoft 365
Teams and Groups.
For a comprehensive

list of new features inthis release, please view
our Release Notes.

•All of this is done while automated reports enable theorganization to easily track requests, activity and changes.

Automated self-generating email requests for content
archiving or deletion enforce lifecycle management as useradopt Microsoft 365. You can utilize extension requests withapproval processes and reports for enforcing lifecycle management of Microsoft 365 Groups or Teams.

Easy monitoring and oversight are enabled through automatic reports of accountable business users, ensuring visibility
into the ownership, roles and purpose for each Team, Microsoft
365 Group, and Site from its provisioning, to its archiving anddeletion.

••••

•

MYHUB TEAMS APP

AvePoint MyHub is a convenient one-stop-shop for managing existing Microsoft 365 workspaces and creating newones—all from Microsoft Teams!

You can view and locate all your Microsoft 365 workspaces,mark as a favorite, manage membership, and access any of
the workspaces services, such as Files, Planner, Conversations etc., all with just a few clicks.

MyHub also enables users to create workspace hubs basedon different criteria, such as purpose or topic, with multiple
filters. Classify Teams, Groups, SharePoint sites, and Yammer
communities with personal tags to track each workspace.
Freely perform Cloud Governance provisioning, recertification, and lifecycle tasks without leaving Teams interface.

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