Efficiency in Recruitment Process
Candidate Registration Process Made Easy with Automation

Agenda• Introduction of Porters Corporation• Regular Recruitment Process• Automation of Candidate Data Registration• Automation in Practice: Clients’ Review2Porters Corporation▪ Japanese software company▪ Main product is HR-Business Cloud
Data management solutions to recruitment
agencies to maximize efficiency and increase
productivity▪ HR-Business Cloud is characterized
as a high customizable ATS/CRM tostreamline recruitment process
Porters Clients’ Presence3What is Important inRecruitment
It is high paced and therefore SPEED is key

Competition is high in themarket with more roles thanskilled talents

4What some consultants say
It’s all about time!

Recruitment isfast-paced

Time is ofthe essence

There are neverenough hours
in a day

About 50% of thetime is spent oncandidates

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A day in recruitment
Businessdevelopment withclients

Reading about theindustry

Acquiring
Candidate Pool
●Automatic Job posting
to media●Automatic Interview
scheduling

Candidate
RelationshipManagement

Searching forcandidates

Matching

Conducting
interviews withcandidates

ClientRelationshipManagement

Client meetings

BD toAcquireJD●Manage data incandidate’s pageIntroduce JD / Talent●Website integration

Interview

Experience,Skills

Placement

Process Management

6Regular New Candidate Registration Process
How much timeis spent here?
1. Receive candidate info byemail, job boards, website,
hardcopy CV
2. Scan and keep soft copy ofCV, consultant/administrator
inputs data by hand

Acquiring
Talent Pool
● Job posting to media● Call/Email● Registration fromWebsite

Candidate
RelationshipManagement

Matching

ClientRelationshipManagement

BD toAcquireJD●Manage data incandidate’s page

What if thesesteps areautomated?
7CANDIDATE DATA ENTRY
Candidate Registration Process Made Easy with Automation

Porters IMEX
Automatic Registrationof candidate data fromJob portals

Job Board A (Ex. JobsDB)

Job Board B (Ex. Jobstreet)

Regular candidate registration
operations

15 mins/Job board
3 Job Boards = 45 mins!

Job Board Log inTime

CV download time fromvarious Job boards→0 min→0 minPortersIMEXManualoperations toregistercandidate
information is
reduced to ZERO!

HRBC・Database

Job Board C (Ex. Monster)
Import to Database→0 min9You have the BESTcandidates in:① Email inbox② Local folder③ Shared folder④ Online shared fileHow easily can you
pick them out?
5 minutes is spent on finding 1 CV

10 CVs to compare with?

50 minutes(appx. 12.5% of work time)is spent on finding THE ONE
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Porters CV-Parsing
10 files at once

Import to Database

Parsing and data
capturing by AI andmachine learning→1 minHRBC Candidate page

AUTOMATIC

Editable
HRBC Fields

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Porters Webparts✓ Design the form and style as preferred✓ Create all the necessary fields of therequired information✓ Place the form on your website✓ Attach the link to your job
advertisements✓ Have candidates register from theform

Registration time
reduced to0 min!

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Automation in PracticeWithout Automation

With Automation• Time spent on any form of candidate
registration process takes• Time spent on any form of candidate
registration process is reduced to

5~60 minutes!

(depending on the person’s speed and experience)

0~2 minutes!

Client’s voice about Porters Webparts

Client’s voice about Porters CV-Parsing

We used to fill in resume information byhand, but now candidates can directly input
the resume information on our website andsince that information is automaticallyreflected into HR-Business Cloud, theprocess takes much less time and has
improved efficiency of operations.
ThailandThe manual work of copy & pasting resume
information is eliminated and consultants
can focus on core tasks. Even though in theend it may be necessary to physically checkthe registered information, about 10
minutes is saved on the registration of eachcandidate.
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Question & Answer

Ayaka

LynnetGirishContact us for Free Demo /Other Inquiries
Porters Corporation
Tel:+81-3-6434-0017
Email: globalsales@porters.jp
Web : https://hrbc.porters.jp/en/
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