City University of Hong Kong
CityU Factsheet on Student Exchange Programme, Academic Year 2024-2025

Contact Information
Name of university

City University of Hong Kong

Coordinating office

Global Engagement Office (GEO)

Mailing address

Room 3210, 3/F, Cheng Yick-chi Building, City University of Hong Kong,
Tat Chee Avenue, Kowloon, Hong Kong SAR

Contact information

Name: (Miss) Rachel Lai(Coordinator-in-charge)

Post: Assistant Manager
Email: rachel.lai@cityu.edu.hk

Websitehttp://www.cityu.edu.hk/geo

24-hour campus security(852) 3442 8888

General Information
Semester A (1st semester):Semester B (2nd semester):

Teaching (13 teaching weeks)

2 Sep – 30 Nov 2024

13 Jan – 17 Apr 2025

Revision period

2 Dec – 7 Dec 2024

22 Apr – 26 Apr 2025

Examinations

9 Dec – 21 Dec 2024

28 Apr – 13 May 2025

Semester break

23 Dec 2024 – 11 Jan 2025

14 May – 7 Jun 2025

Academic calendar

Link to academic calendar andimportant dates
Data protection

https://www.cityu.edu.hk/arro/impd/acad_cald.htm
https://www.cityu.edu.hk/arro/impd/impd_year.htm
City University of Hong Kong undertakes to observe the spirit and comply
with the principles and requirements of the data protection regulations suchas the Personal Data (Privacy) Ordinance of Hong Kong and the General
Data Protection Regulation (GDPR) of the European Union.

Exchange-related Information
Nomination period

Semester A (September Entry):
1 Apr - 1 May 2024

Semester B (January Entry):
Sep - 1 Oct 2024

Application period

Semester A (September Entry):
8 Apr - 15 May 2024

Semester B (January Entry):
1 Sep - 15 Oct 2024

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Website for exchange-related
information

http://www.cityu.edu.hk/geo

Exchange nomination

To streamline the nomination process, CityU has developed a one-stop
nomination system for partner institutions to nominate their
institutional-level students for our Student Exchange Programme.

https://www.cityu.edu.hk/admo/admissions/exchange-students

Partner institutions will receive auto-emails from our nomination system
prior to the start of each nomination cycle (i.e., around March fornominations for Semester A intake; around August for nominations for
Semester B intake) with information and instructions on exchange
nomination.
*A new set of nomination link and login password will be generated for eachpartner institution for each nomination cycle.
Exchange application

After we have reviewed the nominations, students will receive emails
confirming their nomination, the link to our application system andinstructions on what to do next.

Application checklist

The following supporting documents should be provided at the time ofapplication:
 Official academic transcript (online uploading) TOEFL/IELTS/CET result if English is not the medium of instruction
at your institution (online uploading)Notes for Exchange Applicants
You must select at least 6 courses in order to submit the application. Somecourses are so competitive that you may not be able to enrol in all theintended courses so please allow flexibility with your study plan at CityU!
For courses with pre-requisites, you are strongly advised to upload a list ofcourses now you are taking at your home university together with therelevant course syllabuses for consideration. It will save you time incorresponding back and forth with us regarding the proof of relevant
background. Beware that course places can be filled up soon!
If you need to complete your major modules during the exchange study atCityU, do prioritize and select at least 50% of the courses offered by yourintended academic department at CityU. Put them at the top of your intended
course list. Even if you are not pre-assigned with the course(s) at the time ofadmission, you may have a chance to get into the course(s) if and whensomeone drops out.

Minimum requirement

Students must have already completed their first year of study at their home
university in order to attend the exchange programme at CityU. Students areexpected to be in good academic standing at their home institution.
Minimum language requirement:
TOEFL 79 (Only accepts internet-based scores from a single test date, notMyBest scores), IELTS 6.5 or Chinese Mainland’s College English Test
Band 6 (total score ≥ 450), if English is not the medium of instruction at yourinstitution.
*For students applying for law courses, they must meet the School of Law’s
minimum CGPA requirement of 3.0 out of 4.3 scale; and minimum English
requirement of TOEFL 100 (Only accepts internet-based scores from asingle test date, not MyBest scores) / IELTS 7. The TOEFL and IELTS
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scores should be valid for 3 years from the test date.
Can students extend their exchange
stint?

It will be considered on a case-by-case basis, subject to approval of thehome and host institutions. Application for re-admission must be raised
before 15 May for Semester A enrolment and 15 October for Semester B
enrolment to allow enough time to process the application and apply forextension of visa.

 Exchange students may apply for associate membership and join theactivities organised by various student groups at CityU
 Peer support from International Friends Club (IFC) Global Ambassador Club (GAC) Cultural integration videos by CityU & Me Community service work organised by the University, e.g. Companions
Note: Fees will be charged for someof Social Inclusion (COSI)of the activities and services.
 Access to campus facilities including the library, sports facilities andmedical centre, etc.
Activities or services available toexchange students (e.g. student
activity group, student club, sports
facilities, wellness centre etc.)

Course-related Information (for exchange students)
Course information

https://www.cityu.edu.hk/admo/admissions/exchange-students
To view the course list for exchange students, please scroll down toApplication Procedures > Submit Your Application > Select Courses forYour Study Plan

Course schedule/timetable

During the course add/drop period, students can add courses, subject toapproval, by logging onto their student account via
https://banweb.cityu.edu.hk/pls/PROD/hwieapplacs_cityu.P_Login

Restricted programmes or courses(not open to exchange students)

Some courses do not accept exchange students. For pre-requisite required
courses, students must have taken courses considered equivalent to thepre-requisite. See Notes for Exchange Applicants above.

Medium of instruction andassessment

The medium of instruction and assessment at CityU is English unlessspecified otherwise.

Minimum and maximum number of 12-18 credit units per semester. Exchange students must take full-time
credits to be taken for each semester credit-unit load, i.e. at least 12 credits per semester in order to meet the visa
requirements set by the Hong Kong SAR Immigration.
A credit unit is earned by approximately forty to fifty hours of student work.
Are students allowed to takecross-faculty modules?

Yes, subject to approval by the course-offering department.

Level of courses

Exchange students are normally allowed to take courses at undergraduatelevel only (course level: B1-B4) unless approved otherwise.

Any special language courses forexchange students prior to theexchange programme stint?

No.

Nonetheless, students will be required to take at least 50% of the credits fromthe same department students are accepted into at CityU.

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Official transcripts

CityU transcripts show letter grades only. A description of the grading
system is available at https://www.cityu.edu.hk/arro/asmt/cgrd_main.htm.
CityU will mail two copies of the official transcript directly to the partner
institution’s international office, approximately 6 weeks after the end ofexamination period.

Accommodation
Is on-campus accommodation
available for exchange students?

Exchange students may apply for accommodation at Student Residence but
it is NOT guaranteed due to limited spaces. Allocation of accommodation
will be made by a random ballot. Students should file their accommodation
application before the deadline.

Link to information on off-campus
accommodation

http://www.cityu.edu.hk/sro/htm/e_off-campus.htm
Exchange students may choose to stay in commercially operated
accommodation recommended by CityU, or rent their own flat on themarket. The rental for off-campus accommodations varies, depending on thesize, location, age of the building, etc.

Visa Requirements
Are exchange students required toobtain a student visa?

Yes, details and procedures can be found at http://www.immd.gov.hk andhttps://www.cityu.edu.hk/geo/non-local-students/visa/student-visa. Students
are encouraged to apply for student visa to Hong Kong via CityU. CityU
may act as the local sponsor of exchange students who are accepted foradmission and meet Hong Kong visa application requirements.
Completed application form and supporting documents should be sent to the
Global Engagement Office, Room 3210, 3/F, Cheng Yick-chi Building,City University of Hong Kong, Tat Chee Avenue, Kowloon, Hong KongSAR.
An Administrative Fee for Student Visa/Entry Permit Application at
HK$600 will be charged. The fee is non-refundable and non-transferable.
As the student visa/entry permit application processing may take 8 weeks oreven longer, students should file their application by the following deadline:
Semester A (September Intake): 1st June
Semester B (January Intake): 1st November*Students are encouraged to file their student visa/entry permit application
first even if they have not yet received the letter of acceptance.

Are exchange students allowed towork?

No, exchange students are not allowed to work, whether paid or unpaid.

Arrival / Orientation Programme
Recommended arrival dates
Is airport pick-up service available?

Semester A:
26 Aug – 30 Aug 2024

Semester B:
6 – 10 Jan 2025Scheduled shuttle bus services from Hong Kong International Airport toCityU campus will be provided during the orientation week. Reservation isrequired.
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Semester A:
26 Aug – 30 Aug 2024

Orientation programmeSemester B:
6 – 10 Jan 2025

It normally starts one week before the It normally starts one week before thesemester commences.
semester commences.
Cost of orientation programme (if any) Most of the activities are free of charge, unless specified otherwise.

Insurance
Are exchange students required topurchase insurance?

Yes, it is mandatory for exchange students to have insurance.
Students must purchase insurance for themselves before they come toHong Kong. The insurance should include, but not limited to, medicaland travel insurance that will cover the entire period of their study inHong Kong. If exchange students wish to have additional insurance
coverage, they may enrol in the insurance plan for non-local students at
CityU https://www.cityu.edu.hk/geo/non-local-students/insurance.

Estimated Expenses in Local Currency(The estimated costs are for reference only. Actual expenses may vary from person to person.)
University-administeredaccommodation

Charging rates for residence at Cornwall Street (per semester per person)
AY2023-24 Hall lodging fee for one-semester inbound exchange students
per person is HK$ 10,850 / semester for double room; HK$ 21,700 /semester for single room.
Notes:
1. On-campus accommodation is NOT guaranteed. Exchange students
should be prepared to arrange their own off-campus accommodation, ifnecessary.
2. The charging rates are subject to annual review and revision.
3. Upon announcement of residence application results, students will berequired to pay the residence fee in full to confirm the reservation.
4. The residence does not provide meal plans.

Off-campus accommodation

Shared private flat / serviced apartment: HK$25,000 to HK$30,000 persemester (with utility and internet charges excluded).

Living costs (meals, transport,laundry, and education expenses forbooks, stationeries, etc.)

HK$25,000 per semester.

(Last updated on 25 March 2024)

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