Book B – B3.2

VETTING RULES(Approved by Council on 13 July 2022 and in force from 15 August 2022)

Book B – B3.2

Book B – B3.2

Specific Definitions
The words and phrases used in these Rules that are defined terms (denoted by initial capitalletters) shall have the meanings specified in the Constitution (unless stated otherwise) and theGeneral Definitions, or (in respect of the following words and phrases) the following meanings:"Constitution" means the constitution of World Athletics which came into force on 1 January
2019, including any amendments to it made from time to time.
“Application” means an application for appointment, or as a candidate for election, to a position
as an Official.
“Applicant” means any person who submits an Application.
“Compliance and Risk Officer” means the person appointed by World Athletics from time totime to act as the compliance and risk officer (or their equivalent) for World Athletics including any
person deputising for that individual.
"Disclosure Statement" means the listing of all Significant Interests held by an Applicant or
Existing Official, included in the Vetting Form.
“Eligible” and "Eligibility" means that the Vetting Panel has decided that the person (a) is not
Ineligible and (b) satisfies an Integrity Check as set out in Article 65 of the Constitution and further
described in these Rules.
“Existing Official” means a person appointed or elected as an Official to a "Level 1" or "Level2" position as described in Rule 8.6.
“Ineligible” and "Ineligibility" has the meaning defined in Article 65 of the Constitution.
“Integrity Check” means the assessment by the Vetting Panel of all available relevant
information concerning the person, including disclosures by that person:(a)on a Vetting Form; and(b)

for Existing Officials, disclosures made to comply with the duties of disclosure for
Officials, including completion of a Reporting Statement.

“Reporting Statement” means the disclosure statement of Significant Interests which all Officials
must submit, and keep updated, in accordance with the Conflicts, Disclosures and Gifts Rules.
“Screening Body” means the two people appointed by the Council pursuant to Article 67.5 of theConstitution to vet the prospective and current members of the Vetting Panel.
“Vetting”, “Vetting Process” and “to vet” means the process by which the Vetting Panel decides
whether an Applicant or an Existing Official is Eligible as an Official or Specified Staff Member.
“Vetting Form” means the form to be adopted and amended from time to time by the Vetting
Panel for purposes of gathering relevant information from Applicants or Existing Officials as
described in Rule 10.

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Book B – B3.2

Application of these Rules
1.1

These Rules establish a process for determining that each World Athletics Official is, andremains, Eligible.

1.2

These Rules apply to an Applicant or an Existing Official, including any person who is an
Official at the time these Rules become effective.

1.3

Members of the Vetting Panel, the Athletics Integrity Unit Board and the Disciplinary
Tribunal are also considered Officials for the purposes of these Rules.

2.

Scope of these Rules

2.1

These Rules define the structure and process for the Vetting of Officials by:
2.1.1

Establishing the terms for the appointment, operation, duties, powers andresponsibilities of the Vetting Panel;

2.1.2

Describing the process for determining “Ineligibility”;

2.1.3

Describing the process by which Integrity Checks commence, and how they are
conducted; and2.1.4

Describing how the Vetting Panel is to decide if a person is Eligible to be, or
remain as, an Official.

3.

Screening Body

3.1

The Screening Body shall have the same duties, powers and responsibilities as the Vetting
Panel, and shall follow the same procedures for conducting the Vetting Process.
References to the Vetting Panel in these Rules shall be deemed to apply to the Screening
Body where an Applicant, or Existing Official is a proposed or existing member of theVetting Panel.

3.2

The eligibility of members of the Screening Body is determined by the Chief Executive
Officer on the advice of the Compliance and Risk Officer.

3.3

A member (including any alternate member) of the Vetting Panel shall be removed fromthe Vetting Panel upon a determination by the Screening Body at any time during theirterm that the member is no longer Eligible.

4.

Vetting Panel - Role, Powers, Duties and Procedure

4.1

Subject to the Constitution and these Rules, the Vetting Panel shall have all powers andauthorities necessary to fulfil its role and carry out its duties.

4.2

The role of the Vetting Panel shall be to decide if an Applicant or Existing Official is Eligible
to be, or remain in office as, an Official in accordance with these Rules.

.

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Book B – B3.2

4.3

In carrying out its role, the Vetting Panel shall operate in accordance with the Terms ofReference set out as Appendix 1 to these Rules.

5.

Compliance and Risk Officer

5.1

World Athletics shall appoint a Compliance and Risk Officer in accordance with, and tocarry out the roles and responsibilities identified in, the Rules and Regulations.

5.2

The roles and responsibilities of the Compliance and Risk Officer shall include:
5.2.1

assisting in the conduct of the Vetting Process under the oversight and directionof the Vetting Panel, as set out in these Rules;

5.2.2

assisting in the conduct of the Vetting process under the oversight and directionof the Screening Body, as set out in these Rules;

5.2.3

informing the Vetting Panel or Screening Body, as the case may be, immediately
after they become aware that an Applicant or an Existing Official is, or may be,
no longer Eligible; and5.2.4

carrying out such other requests as the Vetting Panel or Screening Body mightmake from time to time for the purposes of these Rules.

6.

Applicability of Vetting

6.1

All Officials are subject to Vetting.
6.1.1

6.1.2

The election or appointment process for each position must include obtaining
written consent from each Applicant (including any Applicant who is an Existing
Official)) to be subject to Vetting:a.

as a condition to proceeding with the proposed candidacy or appointment;andb.

on an on-going basis throughout their term as an Official
determined to be necessary by the Vetting Panel.

wheneverSuch written consent shall include:a.

consents to use of personal data (in accordance with applicable dataprotection and privacy laws and regulations) as required for purposes ofcarrying out the Vetting; andb.

acknowledgement by any Applicant (and reiteration by any Applicant who is
an Existing Official) that, in pursuing the proposed candidacy or appointment,
the Applicant agrees to be bound by these Rules and the Integrity Code of
Conduct; andc.

agreement to timely submit for review by the Vetting Panel an accurate andcomplete Vetting Form.

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Book B – B3.2

6.1.3

The Officials or bodies responsible for managing an election process forApplicants must refer all candidates proposing to stand for election to the Vetting
Panel for determination of Eligibility before their candidacy is accepted.

6.1.4

The Officials or bodies responsible for managing an appointment process forApplicants must refer all short-listed Applicants to the Vetting Panel for
determination of Eligibility before proceeding further with the appointment.

7.

Vetting Process

7.1

The Vetting Panel shall establish the details of the Vetting Process, consistent with thefollowing general framework.
7.1.1

Every person who is an Applicant must apply to be Vetted by timely submissionof a Vetting Form in accordance with Rule 7 of these Rules, and is subject to adecision by the Vetting Panel that the person is Eligible.

7.1.2

Upon making an Application, the Applicant (including any Applicant who is an
Existing Official) will be notified by World Athletics that their Application will bereferred to the Vetting Panel for a decision on Eligibility before proceeding with
their appointment or candidacy.

7.1.3

Every Official responsible for managing an appointment or election process for aposition as an Official is obliged to promptly notify all Applications for suchappointment or election to the Vetting Panel in due time for the Vetting Process
to be completed in accordance with the applicable deadlines for the appointment
or election.

7.1.4

Every Existing Official is obliged to promptly update their Vetting Form to ensure
it is complete and accurate at all times and to promptly notify the Vetting Panel ifthey are or are likely to become no longer Eligible, or becomes aware that any
Applicant or Existing Official is, or may be, no longer Eligible (for the avoidanceof doubt, this includes notification by an Existing Official that they have become
Ineligible).

7.1.5

The Vetting Panel may also become aware from publicly available information
sources or otherwise that an Applicant or an Existing Official is, or may be, nolonger Eligible.

7.1.6

Upon notification pursuant to Rule 7.1.4, or upon becoming aware that an
Applicant or an Existing Official is, or may be, no longer Eligible, the Vetting Panel
will determine whether any further information or assessment is necessary and if
so will, in the case of an Applicant or Existing Official, instruct the Complianceand Risk Officer to seek such information or carry out such an assessment inaccordance with Rule 7.1.10(d) below.

7.1.7

If the Vetting Panel determines at any time during the Vetting Process that nofurther information or assessment is necessary, the Vetting Panel will promptly
notify the Applicant or the Existing Official accordingly.

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Book B – B3.2

7.2

7.1.8

On receipt of a Vetting Form or upon instruction by the Vetting Panel, in relation
to either an Applicant or an Existing Official, the Compliance and Risk Officer willproceed to carry out an assessment of Eligibility, by considering if any of thecircumstances set out in Article 65 of the Constitution apply, in order to make a
recommendation to the Vetting Panel accordingly.

7.1.9

Upon completion of the assessment, the Compliance and Risk Officer shall reporttheir recommendation to the Vetting Panel for determination of Eligibility orotherwise.

7.1.10The Vetting Panel will review the Compliance and Risk Officer’s report as set out
in Rule 7.1.9 or in accordance with Rule 7.1.10(b) below and conduct an Integrity
Check and on that basis, may either:a.

make a decision that the Applicant or the Existing Official is Eligible; orb.

instruct the Compliance and Risk Officer to conduct further checks or supply
further information and prepare a further report for the Vetting Panel; orc.

make a preliminary finding that the Applicant or Existing Official may not be
Eligible.

7.1.11

Following a preliminary finding that an Applicant or an Existing Official is
Ineligible, or may not be Eligible due to failure to satisfy an Integrity Check, theVetting Panel shall notify the Applicant or the Existing Official in writing of its
preliminary finding and the reasons for it (which shall be confidential), and givethe person at least 5 working days to make any submissions on such preliminary
finding and provide any evidence in support of those submissions to the Vetting
Panel.

7.1.12The Vetting Panel shall then consider any such submissions and evidence, andmake any further enquiries as it deems appropriate, before making a final
decision on whether the Applicant or the Existing Official is Eligible.

7.1.13Once a final decision is made by the Vetting Panel under Rules 7.1.12 or 7.1.13,
the Applicant or the Existing Official will be notified as soon as possible, in writing,of its decision, and if the Vetting Panel decides the person not Eligible it shall
include a summary of the reasons for that decision.

For purposes of implementing the Vetting Process in a timely and efficient manner:
7.2.1

The Compliance and Risk Officer must report their recommendation as to
Eligibility or Ineligibility to the Vetting Panel within 10 working days after
instruction by the Vetting Panel.

7.2.2

The Vetting Panel must make a preliminary finding as to Eligibility or Ineligibility(in the case of Applicants and Existing Officials) within 10 working days ofreceiving the report or supplemental report of the Compliance and Risk Officer.

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Book B – B3.2

7.2.3

If necessary, and without jeopardising the ability to complete the Vetting Process
within applicable deadlines for appointment or election to the relevant position,
the Compliance and Risk Officer may seek a short extension of time.

7.2.4

Subject to unforeseen circumstances requiring extended inquiry or otherwise
necessitating additional time, and in all cases subject to the obligation to complete
the Vetting Process in time to meet any applicable deadlines for appointment orelection, the duration of the Vetting Process will not exceed 3 months.

7.2.5

An Applicant may withdraw their Application to be an Official at any time prior toa final decision by the Vetting Panel on whether or not the Applicant or person is
Eligible.

8.

Integrity Check

8.1

Integrity Checks shall be carried out in a reasonable and proportionate manner based on
the level of authority and influence exercised by the person holding, or proposing to hold,the relevant position as an Official as set out in these Rules.

8.2

For an Applicant or an Existing Official to satisfy an Integrity Check, the Vetting Panelmust decide, on the balance of probabilities, and after considering all relevant information
available to it, that the person:

8.3

8.2.1

is able to meet the high standards of conduct and integrity required of an Official;
and

8.2.2

is of good character and reputation; and8.2.3

is physically and mentally fit to perform the position being sought or the position
they hold; and8.2.4

has fully disclosed all Significant Interests; and8.2.5

is free of any actual Conflict of Interest.

In assessing whether or not an Applicant or an Existing Official satisfies the criteria
specified in Rules 8.2.1 to 8.2.5 the Vetting Panel, shall without limiting its considerations,take into account whether the person:
8.3.1

is, or has been, the subject of an investigation or disciplinary action, (whether or
not in any sporting context including within Athletics), resulting in adverse findings
being made about the person’s credibility, integrity, honesty or reputation; or

8.3.2

has at any time not complied with the law; or

8.3.3

is or has been the subject of any public controversy, which has so underminedthat person’s credibility, integrity, honesty or reputation or has brought the person
into such disrepute, that their association, or continued association, with World
Athletics has or is likely to adversely affect the reputation or interests of the sportof Athletics or World Athletics; orWorld Athletics Vetting Rules (Approved by Council on 13 July 2022 and in force from 15 August 2022 )6

Book B – B3.2

8.3.4

is unwilling or unable to deal with any potential actual Conflict of Interest.

8.4

The Vetting Panel may determine that an Applicant or an Existing Official satisfies an
Integrity Check even though one or more of the matters specified in Rules 8.3.1 to 8.3.4(inclusive) exist. In reaching this determination, the Vetting Panel may also take into
account the process by which any of the circumstances in Rules 8.3.1 to 8.3.4 occurred,
including whether the process involved a fair hearing before an impartial body or followed
the applicable rules or law, or an appeal is pending.

8.5

The Vetting Panel may issue informative guidance from time to time elaborating on thematters which may be taken into account by the Vetting Panel in determining whether an
Applicant or an Existing Official satisfies an Integrity Check.

8.6

The nature and extent of Integrity Checks on Applicants and Existing Officials under theseRules shall be established by the Vetting Panel but shall be consistent with the following:
8.6.1

8.6.2

“Level 1” - For decision-making roles such as those of the President, Vice
Presidents and members of the Executive Board and its committees, Council,
Athletics Integrity Unit Board, Vetting Panel, and the Disciplinary Tribunal, theIntegrity Check shall include:a.

review of the Vetting Form;b.

review of any Reporting Statements (for Existing Officials);c.

research of publicly available information sources and other information
made available to World Athletics;d.

in-depth specialised research commissioned from independent experts; ande.

such further inquiry as deemed necessary by the Vetting Panel.

“Level 2” - For roles exercising significant influence in decision-making of World
Athletics such as Chairs and members of Commissions, working groups, advisorygroups, taskforces and panels appointed by World Athletics, the Integrity Check
shall include:a.

review of the Vetting Form;b.

review of any Reporting Statements (for Existing Officials) and Significant
Interests; andc.

research of publicly available information sources and other information
made available to World Athletics.

9.

Referral to Athletics Integrity Unit

9.1

If at any time during the course of conducting the Vetting Process, the Vetting Paneldecides that any matter pertaining to the Applicant or an Existing Official should be

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Book B – B3.2

referred to the Athletics Integrity Unit, the matter shall be promptly referred to the Head of
the Athletics Integrity Unit.
9.2

In the case of any such referral, the Vetting Panel shall suspend the Vetting Process until
the matter is dealt with by the Athletics Integrity Unit, and shall so notify the Applicant or
the Existing Official, and the Official(s) responsible for conducting the election or
appointment process, when deemed appropriate by the Athletics Integrity Unit.

10.

Vetting Form

10.1

For purposes of providing the Vetting Panel with relevant information concerning eachApplication for appointment or election, the Vetting Panel shall develop standard forms for
submission by each Applicant or Existing Official .

10.2

The format and content of the forms shall be established by the Vetting Panel but shall beconsistent with the following:
10.2.1Each Application must be accompanied by a Vetting Form, in which the Applicant
or Existing Official confirms knowledge and understanding of the provisions of theConstitution defining “Ineligibility” and of the Integrity Code of Conduct; anddeclares whether there are any potential or actual conflicts of interests, on-going
litigation, applicable sanctions, or other matters likely to adversely affect theimage or reputation of World Athletics.

10.2.2Each Application must be accompanied by a Disclosure Statement listing all
Significant Interests held by the Applicant or the Existing Official.

10.2.3

No Application may proceed to Vetting unless and until the Vetting Form is
submitted.

10.2.4

Failure to provide or update the Vetting Form in a timely, accurate and completemanner may be grounds for a finding by the Vetting Panel that the Applicant or
the Existing Official is not Eligible or is no longer Eligible, and may also be thebasis for referral to the Athletics Integrity Unit in accordance with Rule 9.

11.

Notification of Area Associations and Member Federations

11.1

Where an Existing Official is an official of an Area Association or a Member Federationand is found Ineligible, the Vetting Panel shall notify such Area Association and Member
Federation of the Vetting Panel’s decision.

12.

Appeal to CAS

12.1

A decision that an Applicant or an Existing Official is Ineligible, either by the Vetting Panelor the Screening Body, shall be final, subject to a right of appeal to the Court of Arbitrationfor Sport (CAS) Appeals Arbitration Division in accordance with the Rules andRegulations. Any appeal of a decision of Ineligibility under these Rules must be filed with
the CAS within twenty-one (21) days of the Applicant or the Existing Official receiving thewritten decision of the Vetting Panel. The decision on Eligibility shall only be overturned
on appeal if the CAS Panel is of the view that the Vetting Panel or Screening Body could
not reasonably have come to the conclusion reached.

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Book B – B3.2

APPENDIX 1
VETTING PANEL
Terms of Reference(Effective from 15 August 2022)

1.

Status and Role

1.1

The Vetting Panel (“Panel”) is appointed by, and reports to, Congress.

1.2

The role of the Panel is to determine the Eligibility of persons to be appointed or elected
as, or to remain as, Officials.

2.

Composition

2.1

Size: The Panel shall consist of a Chairperson and two members, together referred to as
Panel Members.

2.2

Membership: The Panel shall comprise persons independent of World Athletics, withexperience in vetting or screening applicants and candidates for appointments to official
positions, one of whom shall be a lawyer.

2.3

Appointment: The Panel Members shall be appointed by Congress on therecommendation of Council at each Election Congress.

3.

Term and Vacancies

3.1

Term: The term of office for Panel Members shall be 4 years commencing at theconclusion of the Election Congress at which their appointment is effective, and expiring
at the commencement of the first Council meeting held after the next Election Congress.

3.2

Members of the Panel may be re-appointed for further subsequent and consecutive termsof office without limitation.

4.

Resignation, Removal, Vacancies

4.1

A Panel Member may resign from the Panel prior to the expiry of their term of office bygiving not less than 3 months’ notice in writing to the President.

4.2

A Panel Member shall be removed from the Panel prior to the expiry of their term of officeupon a determination by the Screening Body that the Panel Member is no longer Eligible.

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Book B – B3.2

4.3

If any position on the Panel is vacant, whether by resignation, removal or otherwise at any
time:
4.3.1

Congress shall appoint a replacement member for the balance of the term ofoffice of the vacated position;

4.3.2

In the period between meetings of Congress, Council may temporarily appoint a
replacement member for a maximum period of 2 years, pending a decision by
Congress.

5.

Responsibilities

5.1

A Panel Member shall have the following responsibilities:
5.1.1

to act at all times independently of World Athletics, for the sole purpose of
conducting a full and fair assessment of every Applicant and Existing Official’s
Eligibility;

5.1.2

to safeguard confidential and personal data in accordance with strict
confidentiality procedures and in compliance with all applicable data protection
and privacy obligations;

5.1.3

to adopt a standard Vetting Form and a standard Declaration Form seeking
information on each item of Ineligibility and to require all Applicants or Existing
Officials to complete it in accordance with the application of the Integrity Checks
to various levels of Officials positions (a) as a condition to seeking office or (b)where already an Existing Official , upon request where necessary to conduct
Vetting;

5.1.4

to instruct and oversee review by the Compliance and Risk Officer of theinformation disclosed on the Vetting Form, Declaration Form and, for Existing
Officials, the Reporting Statement;

5.1.5

to instruct and oversee the gathering of additional information by the Complianceand Risk Officer from publicly available sources and external businessintelligence agencies as deemed necessary by the Panel for a proper
determination of Eligibility;

5.1.6

to receive reports from the Compliance and Risk Officer concerning theinformation obtained from the sources described above;

5.1.7

to compel disclosure of information (either to the Compliance and Risk Officer ordirectly to the Panel) by any Official as deemed necessary by the Vetting Panelfor a proper determination of Eligibility;

5.1.8

to make decisions on Eligibility in a timely and efficient manner in accordancewith the timeframes set out in these Rules;

5.1.9

to report issues and matters of concern to the Head of the Athletics Integrity Unit
where considered by the Panel to be potentially relevant to the work of theAthletics Integrity Unit.

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Book B – B3.2

6.

Duties of Panel Members

6.1

World Athletics Interests: In undertaking any work in connection with the Panel, each
Panel Member shall act in the interests of World Athletics.

6.2

Participation: Panel Members shall attend each meeting of the Panel (in person or using
technology) unless excused by the Chair. Each Panel Member shall actively participate
in Panel meetings and in matters undertaken by the Panel between meetings. Each Panel
Member must be adequately prepared for each Panel meeting in order to participate
effectively and constructively.

6.3

Integrity Code of Conduct: Each Panel Member shall agree to be bound by the Integrity
Code of Conduct and the Rules.

7.

Reporting

7.1

Council Meetings: The Chair of the Panel shall attend Council meetings, as requestedby the President, to report on any matter within the Panel’s responsibilities.

7.2

Annual Summary Report: the Panel will report annually to Congress on its work.

8.

Panel Meetings and Procedure

8.1

Work: The Panel shall undertake its work at meetings of the Panel and in between
meetings as is necessary to fulfil its responsibilities.

8.2

Meetings: The Panel shall meet at least three times a year and on an ad hoc basis asnecessary to respond to the need to conduct Vetting. At least one such meeting is
expected to be held by using technology rather than in person. The dates of scheduled
meetings are to be agreed by the Chairperson, and as much notice as possible, usuallyat least one month’s notice, will be given to all Panel Members of the date, time and venue
for any meeting.

8.3

Agenda: The Chairperson shall prepare an agenda for each meeting. The agenda,
together with relevant papers, will be distributed by email to all Panel Members by prior toa Panel meeting (usually 1-2 weeks prior).

8.4

Chair: The Chairperson will chair all meetings

8.5

Attendees: The Compliance and Risk Officer will attend all meetings, and other persons
may be invited by the Chairperson to attend meetings to provide information or advice ona specific item of business at a meeting

8.6

Meetings using Technology: Subject to paragraph 8.9 (Resolutions Outside of
Meetings), below, Panel meetings may be held by telephone, through video conference
facilities or by other means of electronic communication (other than electronic mail (email) communication) provided that:
8.6.1

prior notice of the meeting is given to all Panel Members; andWorld Athletics Vetting Rules (Approved by Council on 13 July 2022 and in force from 15 August 2022 )11

Book B – B3.2

8.6.2

all persons participating in the meeting are able to hear each other effectively andsimultaneously.

Participation by any Panel Member in this manner at a meeting shall constitute thepresence of that member at that meeting.
8.7

Quorum: The quorum for meetings of the Panel shall be at least 2 members of the Panelone of whom must be the Chairperson, (unless the Chairperson is recused pursuant toparagraph 8.11, below).

8.8

Voting: Determinations of the Panel shall generally be made by consensus. If aconsensus cannot be reached and a vote is required, each Panel Member (including the
Chairperson) shall have one (1) vote. Voting by proxy is not permitted. Except to theextent specified in these Terms of Reference, a majority of votes in favour of an action by
those Panel Members present at a meeting, is required for it to be passed. In the event of
an equality of votes, the Chairperson shall have both a deliberative and a casting vote.

8.9

Resolutions Outside of Meetings: In addition to resolutions made during meetings of
the Panel, a resolution in writing signed or consented to, by email, facsimile or other formof visible or other electronic communication, by all Panel Members, shall be valid as if it
had been passed at a Panel meeting. Any such resolution may consist of several
documents in the same form each signed by 1 or more of the Panel Members.

8.10

Minutes: Minutes of each meeting of the Panel shall be taken. The minutes will befinalised in consultation with the Chairperson and sent to Panel Members within amaximum of 1 month of the meeting. Any amendments to the Minutes will be agreed at
the next meeting of the Panel and noted accordingly.

8.11

Recusal: No member of the Vetting Panel may take part in assessing whether an
Applicant or Existing Official is Ineligible if the member of the Vetting Panel:
8.11.1is of the same nationality or resides in the same country as the Applicant or
Existing Official; or

8.11.2has or previously had a personal connection or direct interest in any dealings withor matters involving the Applicant or Existing Official; andif any of the circumstances in paragraphs 8.11.1 and 8.11.2, above, exist, the member
concerned shall immediately notify the Chairperson and the other members of the Vetting
Panel of such circumstances.
8.12

Confidentiality: All meetings and the work of the Panel are confidential. No documents,
information, discussion and determinations made at a Panel meeting or otherwise
exchanged or agreed in connection with the work of the Panel, shall be disclosed to any
other person unless:8.12.1the Panel Chairperson authorises such disclosure;

8.12.2the Panel agrees that such disclosure is necessary or desirable to advance its
work;World Athletics Vetting Rules (Approved by Council on 13 July 2022 and in force from 15 August 2022 )12

Book B – B3.2

8.13

8.12.3the matter is in the public domain; or

8.12.4such disclosure is required under these Rules, or by law or any applicable
authority, including the Ethics Board or the Disciplinary Tribunal.

Exchange of Information with the Athletics Integrity Unit:
8.13.1The Vetting Panel may consult confidentially with the Athletics Integrity Unit toenquire about any prima facie charges or any ongoing or closed investigations
against or into an Applicant or Existing Official who is or has been Vetted. The
Vetting Panel and the Athletics Integrity Unit shall not disclose thiscommunication to the person who has or is being Vetted unless thiscommunication is then relied upon as part of a finding of Ineligibility.

8.13.2The Athletics Integrity Unit may request information from the Vetting Panel aboutan Applicant or Existing Official the Panel has Vetted or is in the process of
Vetting, and the Vetting Panel shall provide such information in accordance withthat request which it possesses, if it considers such request is necessary anddesirable to advance the work of the Athletics Integrity Unit.

9.

Administration

9.1

Expenses: For each Panel member, World Athletics will reimburse expenses, and provide
any other allowances or service fees, in accordance with World Athletics policy.

9.2

Administration: World Athletics will arrange travel, accommodation and insurance forPanel meetings in accordance with World Athletics policy.

9.3

Documents: World Athletics will provide the Panel with all documents held by World
Athletics relevant to the Panel’s work.

9.4

Indemnification: The Panel Members will be indemnified by World Athletics and/or
covered by insurance provided by World Athletics, against claims brought against themfor actions properly taken in course of their responsibilities and duties.

World Athletics Vetting Rules (Approved by Council on 13 July 2022 and in force from 15 August 2022 )13