CES 2025 Exhibitor Guide: Vdara Hospitality Suites
Section 1: General Information
This Hospitality Suites Guide was created specifically for exhibitors at the Vdara. If you are exhibiting at another
CES venue, please refer to the other exhibitor manuals created for each venue.
This guide was designed to make it easy for you to plan for the show and provide you important rules andregulations and other information all in one place. Other CES operational questions can be sent to
CESops@CTA.tech. Also, be sure to visit CES.tech to keep up with all the latest show information.
On behalf of the entire CES team, we look forward to seeing you in Las Vegas in January!
Suite Usage
Hospitality suites at Vdara are to be used for meetings and hospitality purposes only. Limited exhibitry may beconstructed or installed if freight dimensions and delivery items are approved by your assigned Convention
Services Manager. Freeman is not permitted to deliver freight or furnishings to these suites.
Hotel & Transportation
For information on hotel accommodations, on-site complimentary shuttled service, the Las Vegas Monorail andmore, please visit our Hotel and Transportation page.
If you plan on having your own transportation, please contact your assigned Convention Manager at Vdara toarrange for loading and unloading areas.
If you have questions or would like to charter services, contact Rhode Planning, our official transportation
provider at 877-725-3398 or 401-294-0040.
Registration & Badges
Registrants working at a company’s booth or exhibit suite must register for CES as Exhibitor Personnel. Exhibitor
Personnel badges include access to the exhibit floor during move-in and show hours as well as access to keynote
addresses, Great Minds sessions, and select conference programming on a first-come, first-served basis. To
attend additional conference programming, individual exhibitor personnel may purchase the enhanced Deluxe
Conference Pass or individual tracks to upgrade their CES experience.
Individual exhibitor personnel must work directly with the person managing registration for their company toreceive an Exhibitor Personnel badge and should not register as an Industry Attendee under the Exhibits Plus
Pass.
Once exhibit space is secured, the Primary Contact will receive an automated email with instructions to sign into
the Exhibitor Dashboard from service@mapyourshow.com. Once signed in, the Primary Contact can assign a
Registration Coordinator. This person may be the same or different from the Primary Contact. If a registration
coordinator is not selected the primary contact will be the default contact. The Registration Coordinator is
responsible for:• Register themselves for CES 2025.
• Control the company’s badge allotment for distribution.
• Initiating registration for all exhibitor personnel to complete their own registration.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites••

Retrieve customized Top Ten and Customer Invitation promotion codes to invite your guests. Customer
Invitation codes offer $149 off the cost of registration.
Order lead retrieval (badge scanners) for capturing valuable leads on-site.

Refer to the Badge Policy information below to determine your company's free or paid badge allotment. This
information will also be displayed within your registration dashboard.
Exhibitor Personnel registration can only be accessed through the Exhibitor Dashboard. The Registration
Coordinator must initiate the registration for each registrant. An email will be sent inviting the exhibitor
personnel to complete their registration. Individual exhibitor personnel must complete their own registration. It
is critical that the invited registrant uses the same email address that the invite was sent to in order to berecognized as part of your company’s exhibit and be recognized as Exhibitor Personnel. Exhibitor personnel who
do not use the same email address that was used to initiate their registration will be registered as Industry
Attendees and asked to pay the Exhibits Plus Pass fee and will not have access to the CES show floor during
move-in or dismantle hours on-site.
All completed registrations will receive a confirmation email. Please save the confirmation email QR code for
expedited badge pick up on-site.
As a reminder, below are the registration requirements for CES 2025:• Exhibitor personnel must provide photo identification that will be printed on their CES badge. This is amandatory requirement.
• CES will continue to require date of birth (DOB) and gender for all who register.
• Updating the Registration Coordinator within the Exhibitor Dashboard does not automatically cancel
their registration. Please use the features within registration to make additional adjustments.
• We’ve added tutorial videos to help you through the process, including how to tutorials, best practices
and ideas for trouble shooting.
Reminder: Upon arrival in Las Vegas, all CES attendees, including exhibitor personnel, must pick up their badge
BEFORE visiting a CES show venue. Badge pickup will not be available on-site at CES venues. Badge pickup isavailable at Harry J. Reid International Airport baggage claim locations and several other hotels around the city.
All badge pick up locations will be available in the fall.
For registration questions or assistance, please contact exhreg@CTA.tech.
Badge Policy
Vdara hospitality suite exhibitors will receive thirty (30) complimentary exhibitor badges. You may purchase up
to 50% more exhibitor badges over this base allotment at $50 per exhibitor badge.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Section 2: Resources
Services
The Vdara can provide the following services for your hospitality suite by request:• Audio Visual• Internet• Food & Beverage• Cleaning• Furniture
Please contact the hotel contacts outlined in section 3 to arrange for these services.
Key CES Contacts
CES Operations – CESops@CTA.tech
Gaiya Berube, CES Operations – gberube@CTA.tech
CES Sales – ExhibitorSupport@CTA.tech

Section 3: Hospitality Suite Services
Check-In/Check-Out• Hospitality suite exhibitor may check-in after 3 PM on Jan. 5, 2025. Early arrival time is subject toavailability and cannot be guaranteed.
• The hotel has blocked specific suite types for CES use, but cannot provide a specific suite number until
on-site check-in. Exhibitor is given a TBA number when contracted and will receive the assigned
hospitality suite number upon check-in on Jan. 5. If you are checking in later than Jan. 5, please advise
CES Operations so that your suite is held for you.
• Vdara will do their best to honor requests for suites on the same floor and specific suite layouts basedon availability but cannot guarantee this. Please communicate any such requests upon contracting with
CES Sales.
• Hospitality suite exhibitor must check-out by 11 AM on Jan. 10, 2025. If you do not check out by thistime, additional charges may apply.
• Important: standard check-in and check-out times do not allow for any movement or removal offurniture. See Furniture Removal section below for further information.
• If you require additional nights for the suite (over and above the five [5] nights), you must contact CES
Sales and should not contact Vdara directly to secure additional nights.
• Exhibitor is responsible for providing Hotel with individual names of all persons to be listed on the suite
reservation to obtain keys and check-into the suite by Dec. 1. If you do not inform the hotel of who ispermitted to check-in, only the main booth contact listed on the CES space contract will be permitted tocheck-in to your suite and obtain the keys.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites••

Room, tax, and the daily resort fee for the suite contracted per the Exhibit Space Contract will be billed
to and paid directly to Vdara by CES. Exhibitor is responsible for all other charges including, but notlimited to food and beverage, incidentals, gratuities, and show services (electrical, phone, internet). All
orders must be accompanied by Exhibitor check or credit card. A minimum daily deposit is required forincidentals payable by credit card or cash upon arrival. Checks are not accepted at the time of check-in.
Hospitality suite numbers will be distributed at info desks and offices and listed in the Exhibitor
Directory on CES.tech. If you’d prefer not to have your suite listed for privacy reasons, please advise CES
Sales by Nov. 1.

Audio Visual
Encore is the exclusive provider of audio-visual services at Vdara. Contact Mark Schneider to order and withquestions.
Cleaning
Complimentary vacuuming and room refresh will be provided in all suites during official show days. This service
will be performed overnight between 7 PM and 7 AM. If you choose to decline this cleaning service, please
notify Vdara at CES@Vdara.com by Nov. 1.
Electrical
Each outlet in the Suite is equipped with 20 amps. Exhibitor is not permitted more than 1200-watts per circuit.
Please contact Vdara at CES@Vdara.com to order these services or with any questions.
Food and Beverage
Requirements may be arranged through the ARIA and Vdara In-Suite Catering Team. Orders submitted by Nov. 1
will have a food and beverage minimum of $800++ per day. Orders submitted between Nov. 2 and Dec. 2 will
have a food and beverage minimum of $1000++ per day. Orders received after Dec. 2 will incur a late and/or
pop-up fee of $500 and will be subject to availability.
Changes to existing orders after Dec 2 will incur a $250.00 change fee. Changes submitted (10) business daysor less prior to the event date will incur a $400.00 change fee per order and will be subject to availability.
Day of service add-ons will incur a $400 pop-up fee per order and will be subject to availability. These requests
must be requested through regular room service channels (extension 78500 or 702-590-8500) and are subject
to room service-quoted delivery times. These orders will be charged separately from the event order.
All f & b will be delivered based on the scheduled delivery time ordered. For example, if you have ordered abreakfast delivery for 9 AM, you cannot alter your delivery time to 8:30 AM.
Each hospitality suite may order a maximum of (3) deliveries per day (ex: a breakfast, a lunch, and a break).
Please note: the longer you wait to place your order, the fewer delivery time options may be available. Aria
will not schedule refreshes or replenishment of ordered items. Should you run out of a specific delivered item,
Aria will not be able to accommodate immediate replenishment or delivery of said item.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Outside food and beverage is not permitted. Contact the ARIA and Vdara In-Suite Catering Team for further
information.
Freight/Deliveries
No freight shipments are permitted to be delivered to the Suites. Freight shipments are classified as freight,
crates, pallets, and skids. The Suite may not be utilized to exhibit equipment or products. The Vdara BusinessCenter will only accept boxes with a maximum weight of 150 lbs. each.
Furniture Removal or Additions
Furniture and other décor in the suite may not be removed, moved, or altered without prior written consent
from ARIA. If furniture removal is necessary, additional charges will apply and additional nights must be added
to allow for removal process. Furniture removal must be arranged prior to Dec. 13. Requests after this date may
not be accommodated.
If furniture removal is required, exhibitor must add additional nights on the front and back of the contracted
suite. Exhibitor may move-in after 3 PM the day after the reservation’s contracted check-in date and mustmove-out by 3 PM the day before the reservation’s contracted check-out date.
Any damage due to said activity is at the sole expense of the Exhibitor. Exhibitor may not ship or bring outside
furniture (couches, televisions, coffee tables, etc.). This policy is strictly enforced.
Contact Vdara at CES@Vdara.com further information.
For furniture additions, MGM Resorts Event Productions (MREP) is the exclusive provider of furniture additions,branding, or other decorative items in the Suite. Contact them at eventleads@mgmresorts.com for further
information.
Furniture Removal Pricing
Furniture removal must be scheduled and finalized prior to Friday, Dec. 13. The fee schedule is as follows for all
suite types:
Bedroom (per room, regardless of the number of items being removed)• $6,000 – if order is received by Friday, Nov. 22• $7,000 – if order is received by Friday, Dec. 6• $8,000 – if order is received by Friday, Dec. 13
Living Room (per room, regardless of the number of items being removed)• $6,000 – if order is received by Friday, Nov. 22• $7,000 – if order is received by Friday, Dec. 6• $8,000 – if order is received by Friday, Dec. 13
Dining Room (per room, regardless of the number of items being removed)• $6,500 – if order is received by Friday, Nov. 22• $7,500 – if order is received by Friday, Dec. 6• $8,500 – if order is received by Friday, Dec. 13

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Internet
Complimentary basic internet is provided in your suite. Please contact Vdara at CES@Vdara.com for further
information.
Signage
MREP is the exclusive provider for suite branding needs. Contact them at eventleads@mgmresorts.com to
discuss options.
If the hotel finds any branding, including on the outside of the suite door, that was not installed by MREP (clings,
signs, floor mats, etc.), the exhibitor will be asked to remove said items immediately. This violation will bereported to the CES Sales team. Fees will also apply.
Exhibitor is permitted to have free-standing signage within their assigned suite. Signs may not be affixed to,hung on, set on or set up against anything in the suite including walls, artwork, sprinkler systems, doors, fixtures,
windows, or existing furniture within the Suite. Absolutely nothing can be hung on or from the fire sprinklers inyour suite.
All items including signs, banners, decorative materials, structures, etc. must not exceed (6) feet in height. Signs
and/or banners that are parallel to and within 12 inches of a wall may go up to a maximum height of (7) feet. In
addition, doors may not be propped open. Doors must remain closed.
Foam core and vinyl signs, banners and decorations must be less than ½ inch thick. Thicknesses above ½ inch are
not permitted. PVC materials of any type are strictly prohibited.
Due to local fire codes, exhibitors are not permitted to have signage in the suite hallways. Signage found in theserestricted areas will be removed immediately by hotel security.

Section 4: Show Rules and Regulations
Age Restriction
CES is a trade-only event for individuals 18 years of age or older and affiliated with the consumer technology
industry. No one under the age of 18 is permitted at any time. Contact CES Customer Service at 866-201-1012 or+1-703-907-76005 (outside of U.S.) with any questions.
Americans with Disabilities Act
Exhibitors acknowledge their responsibility under the Americans with Disabilities Act (ADA) to make their booth
accessible to handicapped persons. Exhibitors shall indemnify and hold harmless CTA, CES and the show
locations against cost, expense, liability, or damage which may be incident to, arise out of or be caused by
Exhibitor’s failure to have their booth comply with ADA requirements.
ADA accessible buses are available during scheduled shuttle hours. Please request service at least 20 minutes inadvance of desired pick-up time. To arrange for your transportation, please contact Kevin Berube at 877-7253398/401-294-0040 preshow or 702-943-3531 on-site.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Candles
Candles must be battery operated. Open flames are not permitted.
Cash & Carry Policy
CES policy strictly prohibits over-the-counter sales (i.e.: cash, check, or credit card). Only bona fide businessorders for future billing, payment and delivery are permitted. This will be strictly enforced.
CES Show Management and representatives from the Clark County Business License office walk the show floor
on show days looking for exhibitors violating this policy. If you are found in violation of this policy, CES ShowManagement will take steps to shut down your exhibit immediately.
Combustible Materials
All decorations, drapes, hangings, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic
cloth, curtains, Christmas trees and similar decorative materials shall be flame retardant to the satisfaction of
the Fire Department and State Fire Marshal. Canvas, cloth, cardboard, leaves, or similar combustible materials
shall be completely flame retardant. Oilcloth, tarpaper, sisal paper, nylon, orlon and certain other plastic
materials cannot be made flame retardant, and their use is prohibited. An official fire resistance certificate must
accompany all signage and/or materials.
Mylar materials (balloons) are strictly prohibited on property as they are highly flammable.
Flammable or combustible liquids are prohibited inside of buildings except as approved by the office of fire
protection and safety. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibitedwithin the building.
Compressed gas cylinders, including lpg, are prohibited unless approved by office of fire protection and safety.
Flammable gases, i.e.: butane, propane, natural gas, et al; are subject to prior approval. Non-flammablecompressed gas cylinders must be secured in an upright position with gauges and regulator protected against
physical damage.
Hanging items from or off any of the sprinklers within the suites is strictly prohibited. Additionally, decorations
are not allowed to block or otherwise interfere with the fire sprinklers.
Due to regulations either implemented by your exhibit location venue or because of local, county, state, orfederal requirements, exhibitors agree to abide by any additional policies regarding exhibits or meeting space as
they may be in effect at the time of CES.
Elevator AccessAll badged CES attendees will have access to hospitality suites from the elevators during show hours 9 AM-6 PM
on C Space show days, Jan. 7-9. Exhibitor is responsible for providing an elevator attendant to approve guests
access to suites for functions are outside of show hours.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Exhibit Attire
CES is a trade only event and its attendees are business professionals from over 155 countries. To ensure thatthe show is a welcoming environment for all, Show Management expects that boothpersonnel/presenters/entertainers will be dressed in clothing considered appropriate and respectful for aprofessional environment. We recommend business or business casual attire.
Booth personnel must not be dressed in clothing that is sexually revealing or may be interpreted asundergarments, gender notwithstanding. Clothing that reveals an excess of bare skin, specifically genitals, chestor buttocks, must not be worn. Body-conforming clothing that hugs genitals must not be worn. These guidelines
are applicable to all booth staff, regardless of gender.
CES Show Management reserves the right to make determinations on appropriate exhibitor/presenter attire. If
for any reason an exhibit and/or its contents are deemed objectionable by Show Management, Exhibitor will be
issued a warning and asked to alter the attire of its employees, exhibit staff and/or models. If necessary, ShowManagement may issue a second warning and the Exhibitor may be asked to remove the individual(s) inquestion at Exhibitor's sole expense. Failure to comply will result in a loss of three (3) priority points.
Exhibitors with questions about compliance with these guidelines should consult CES Show Management inadvance of the show.
Exhibit Space Contract
CES exhibitors must abide by the rules set forth in the CES Exhibit Space Contract.
Firearms/Weapons
Firearms, ammunition, or weapons of any kind, including replica, toy or simulated items, are strictly prohibited.
Items that CES Show Management deems in violation of this rule must be removed immediately at theexhibitor’s sole expense. Exhibitors with questions about compliance with this policy should contact CES
Operations in advance of the show. Exhibitors intending to showcase or demonstrate such items that aregaming/AR/VR-related must contact CES Operations in advance for approval.
Good Neighbor Policy
CES has a Good Neighbor Policy in suites and other exhibit areas. All audio and video should be appropriate for ageneral audience. In the event of a complaint from any person on an exhibit’s content, CES Operations will
investigate and determine if the content is offensive or inappropriate. If content is determined to be offensive,the exhibitor must cease use of such content. If the exhibitor refuses, or if another complaint is filed, CES
reserves the right to shut off power to the exhibit until the exhibitor ceases use of the content. Repeatedviolations of this policy can result in expulsion from CES.
Health Protocols
As the proving ground for breakthrough technologies and global innovators, the world's most powerful tech
event attracts huge and diverse audiences. The show's many floors are often bustling, and event days move very
quickly. The pace is invigorating, and CTA wants to make sure every attendee is taking precautions for a safe andhealthy CES.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

To stay healthy while you're at the show, please take note of important safety information and a few bestpractices as you plan your trip to CES 2024.
Height Limits for Suites
All items including but not limited to, displays, signs, decorative materials, etc. must not exceed (6) feet inheight. Signs and/or banners that are parallel to and within 12 inches of a wall may go up to a maximum heightof (7) feet.
Hoverboards
Wheeled transport devices (with or without motors) are not permitted at any CES venue. This includes Segways,
hoverboards, skateboards, uniwheels, scooters and all similar products. Exhibitors are permitted to demo suchproducts within the confines of their exhibit space.
Intellectual Property
Exhibitor warrants that it owns the rights to or is licensed for all intellectual property (patent, copyright,
trademark, etc.) to be used by exhibitor for promotion or exhibition at CES, and agrees to defend, at exhibitor’s
expense, and to indemnify CTA and/or CES for any action brought against CTA and/or CES and any cost incurredby CTA and/or CES, including court costs and reasonable attorney’s fees, arising from or related to any disputeconcerning exhibitor’s intellectual property rights.
Literature Distribution, Giveaways, Surveys
Literature, samples and giveaways must be distributed from within your booth or contracted area. Surveys may
not be conducted outside of your booth. Corporate greeter sponsorships are available. Contact Liz Tardif at 703907-7681 with CES Promotional Opportunities for more information.
CES discourages stickers as giveaways. Stickers are not permitted on aisle carpet, facility walls or floors, CES
signage or any other space outside of your contracted exhibit area. Any damage caused by stickers is the
responsibility of the exhibitor.
Live Animals
Service animals as defined by the ADA and under Nevada’s disability law are permitted at CES. Any other live
animals, including but not limited to, pets, emotional support animals, therapy animals and animals used fordemonstration are prohibited. Show management reserves the right to exclude service animals if they pose adirect threat to the health and safety of attendees at CES (i.e. aggressive behavior, not housebroken, or handler
cannot control animal).
Performance of Music or Motion Picture
If you plan to play copyrighted music or video in your booth, meeting room or suite, you may need to obtain alicense from the copyright owner or licensing agency representing the copyright owner. Music or video being
played for the sole purpose of demonstrating a product (speakers, headphones, TVs, monitors, other devices,etc.) is permissible without a license.
Licensing is required when music or video is being played for non-dramatic entertainment purposes (live orrecordings such as CDs, DVDs and BluRay device).

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

CES has licenses with the American Society of Composers, Authors and Publishers (ASCAP) and Broadcast Music
Inc. (BMI) which permit the performance of music from the ASCAP and BMI repertories at your booth. The
licenses do not permit the broadcast, telecast or transmission of music under any circumstances; nor do theyauthorize dramatic performances. CES does not have a similar licenses with SESAC; therefore, exhibitors wishing
to play music from the SESAC repertory for entertainment purposes are solely responsible for obtaining theirown licensing.
Adherence to these federally mandated copyright licensing laws is of critical importance. Please take a few
minutes to ensure a hassle-free event by obtaining the proper licenses or ensuring that your music or video falls
under the covered licenses.
Photography/Video Regulations
Cameras and video equipment are permitted in suites. Exhibitors and attendees may take pictures/video within
the show for purposes of company media pieces, marketing materials, etc. Under no circumstances will anyone
be permitted to take pictures/video of an exhibitor’s product without permission of the exhibitor. Exhibitors
have the right to report to security any instance of inappropriate recording of company products or displays.
Product Demonstrations
Product demonstrations are permitted. You are responsible for supervising the actions of all visitors andemployees operating display equipment in their area. Activity of any kind must be confined within the suite. You
may not set up in areas outside of their contracted space including, but not limited to, lobby space, empty boothspace or walkways. Please refer to the Outboarding Policy for more information.
CES has instituted a No Tolerance policy. Demonstrations found to be objectionable due to noise level orvibration level (dB or SPL) or blocking traffic flow may be closed at the discretion of CES Operations.
Please consider the event health protocols when planning your space.
Raffles/Games of ChanceRaffles are allowed within your booth; however, Nevada state law prohibits them if money is involved.
Exhibitors considering a raffle, game of chance or slot machines in their booth should contact the Nevada
Gaming Control Board at 702-486-2000.
Service of Legal Documents
Any exhibitor that plans to serve legal documents at CES must contact CES Show Management for the full policy
and to coordinate service or delivery. Service or delivery of legal documents that is not coordinated with ShowManagement is prohibited on the CES exhibit floor, areas in proximity to the show floor and on the show venue
premises and grounds.
Smoking
In accordance with the Nevada Clean Indoor Air Act, smoking or vaping (e-cigarettes) is prohibited in exhibit
areas.

CES 2025 Exhibitor Guide: Vdara Hospitality Suites

Sound Restrictions
A maximum noise level of 85 dB will be maintained on the exhibit floor, in meeting rooms and suites, a standard
endorsed by the International Association of Expositions and Events (IAEE).
The CES noise abatement policy is as follows:• All booth elements must remain within the officially contracted booth space. This includes all audio
equipment, speakers, etc.
• Exhibitors demonstrating audio equipment in an open display should use a sound chamber or
acoustically contained area to keep the sound level from intruding on any adjacent exhibits. Speakers ofany kind must be directed toward the interior of the demonstrator's booth space. Speakers may not faceaisles or neighboring exhibits.
• When demonstrating audio equipment within an enclosed demonstration room, subwoofers must be
positioned away from walls that are adjacent to neighboring exhibits.
• Sonic vibration and sound complaints will be immediately addressed by CES Operations. If a vibration orsound complaint is not resolved by the offending party, CES Operations reserves the right to shut down
power immediately until the issue is resolved.
• Exhibitors are responsible for supervising the actions of employees, visitors or spectators testing display
equipment located in their exhibit area.
CES Operations will intervene if necessary and reserves the right to shut down exhibits deemed objectionable.
Floor managers will rove through the exhibit areas monitoring the decibel level during show hours.
Measurements will be taken at a distance no greater than 10' from the offending display. After measuring acontinuous decibel level of greater than 85 dB, following a complaint being registered by a spectator, aneighboring exhibitor or personal observation by a roving designate, the following procedures will be strictly
enforced as follows:First Warning:• Violating exhibitor will be given a written notification of the warning• Booth power may be turned off for one hour
Second Warning:• Violating exhibitor will be given a written notification of the 2nd warning• Booth power may be turned off for one day
Third Warning (Final):• Violating exhibitor will be given a written notification of the 3rd warning• Up to five (5) priority points will be deducted from the exhibitor
Suite Capacities
The following suite capacities should be considered when planning hospitality suite functions:• Hospitality Suite = 25
• One-Bedroom Penthouse = 10
• Two-Bedroom Penthouse = 20