2025 Application Procedures
Sophia University New Student Scholarship
These procedures are for undergraduate/graduate students with a status of residence other than “CollegeStudent” at enrollment. There are different application procedures for those with a student visa.

This scholarship is intended to contribute to human resources development by supporting students with financial
hardship who consider our university as their first choice and find it difficult to study here due to financial problems
despite having excellent grades.

Eligible Students
Students applying to the 2025 Sophia University Undergraduate & Graduate School entrance examination andwho meet the above requirements.
Scholarship Amount
Selections are made based on the “Sophia University New Student Scholarship Regulations” and one of thefollowing scholarship amounts will be provided to successful applicants:① The amount equal to full tuition (annual)② The amount equal to half of tuition (annual)③ The amount equal to one-third of tuition (annual)
Scholarship Period
・The Academic Year 2025 Spring New Students: April 2025 - March 2026
・The Academic Year 2025 Autumn New Students: September 2025 - September 2026
Application Period
Scholarship applications will be accepted during the application periods that differ depending on admission
types. Please make sure of the application period on our website.
Those taking more than one type of entrance exam need to apply for the New Student Scholarship for eachadmission.
WEB PILOTI >Scholarships>Scholarships that Students May Apply For Before Entering Sophia University
・ In principle, applicants must send the documents to the Center for Student Affairs using traceable services
such as registered mail (kani-kakitome) or “Letter Pack Plus” for domestic mail or EMS for international mail.
・ Do not enclose any admission documents. Please make sure to send them separately.
・ On the envelope, write the following in red:“Application for New Student Scholarship Enclosed (<your admission type> Admission Applicant)”
・ Domestic scholarship applications will be accepted if postmarked by the deadline date. Applications fromoverseas must arrive by the deadline date.
・ In case the postal service in your country has been suspended or delayed for some reason, you may send
your application documents via email. Those who would like to send this way, please make sure to let usknow in advance.
・ Applications are accepted ONLY during the application period with no exceptions.

1 / 4

Application Documents
The following documents ① to ⑦ are required. (⑥,⑦: only if applicable)

①

②

③

④

Scholarship
Application Form

・On “Family Members”, please fill out all your family members other than financiallyindependent persons.
・Parents: regardless of separation, divorce, or bereavement; if they do not live oncommon living expenses due to such incidents, please mark one of the incidents
above the table, and fill in the date.
・Parent’s name is not required if an applicant is financially independent.
・Parents: if your father/mother is divorced or deceased, please state that and fill in thedate in the box below.
・Annual Income of family members: gross income as stated on the 2023 Income
Certificate (income for Jan. to Dec.2023)
・Schools of family members: if attending a school, state either public or private school・Personal history: names of schools attended from the graduation of senior highschool up to present (including school attended at the time of application andexpected to graduate from) and places of employment; leave no blank period. If
you took a leave of absence for study abroad or other reasons, give the period andthe details of the leave. If there are periods of employment, college prep schools
after graduating from high school, or home study, please fill in such information.
(Information on part-time jobs while attending school is not required.)Transcript of records(original)・ Applicants for Undergraduate Programs: A school report showing an average
evaluation, Grade Point Average, issued by a high school graduated from (orcurrently enrolled in). If enrolled in other universities after graduating from highschool, transcript of records of the school last graduated from (or currently enrolledin).
・Applicants for Master’s Programs: official transcript of records issued by university
graduated from (or currently enrolled in)・Applicants for Doctoral Programs: official transcript of records of Master’s Programissued by university graduated from (or currently enrolled in)*If your previous school is located overseas, submit an official transcript of records
showing an average evaluation such as GPA. If the overseas school issues only oneoriginal certificate of an official transcript, you can submit a certified copy or present
the original document and submit the photocopy.
*If credits obtained during study abroad are recognized as a graduation requirement,
attach a transcript of records for the study abroad period.

・・Submit Residence Certificate(s) that shows the applicant and all individuals listed as
family members on the “Application Form”.
・Residence certificate of separated parent/grandparents/siblings who do not live oncommon living expenses is not required.
・A Residence Certificate for father/mother is not required if an applicant is financiallyResidence Certificateindependent.
(original)
・This certificate must show the name of the “householder” (setai nushi) and “familyrelationship” (tsuzukigara). Obtain a certificate on which My Number is not
displayed.
・If a family member is living separately, a separate Residence Certificate of theindividual is required.
・Certificates for applicant, parents, partner (if applicable), and all members who
FY2024 Taxation
contribute financially to the household excluding siblings who attend schools.
Certificate or Tax*Applicant’s income certificate must be submitted.
Exemption Certificate *Certificates of independent members are not required.
(2023 Jan. to Dec.)*Certificates for father/mother are not required if an applicant is financiallyindependent.
・They must show incomes and tax exemption/deduction for spouse/ dependents of*The name of theyear 2023 (Jan. to Dec.).
certificates may vary.
・Certificates without incomes is not acceptable. It must show income “0” if the*the certificates areindividual did not have any income.
issued from the・If employed overseas in 2023, applicants must obtain an official certificate issued bymunicipal office where
the government or the company that your parents worked at. (Translation needed ifthey have/had
it is in neither Japanese nor English.)residence registration
・Certificateof mother/father who lives separately is also required.
ston Jan. 1 , 2024.

2 / 4

・ Certificates of those who contribute financially to the household such as
grandparents, siblings over 18 years of age are required unless the individual
makes own living or attending to school (submit enrollment certificate).
・If you have another financial supporter other than your parents or spouse, you must
submit the income certificate of the financial supporter (e.g.: if your grandparents
are supporting you financially)⑤⑥⑦

Certificates of income other than the above item ④. Below apply to parents, partner (if applicable), and otherfinancial supporter.
・A copy of certificate issued by the employer whether full-time or part-time. (If working
2023 Withholding Tax
in multiple places, certificates from each employer are required.)
Certificate (copy)
・If it has not been issued or lost, please request the employer for reissuance.
・If income tax return is filed, the copies of original sheets with tax office seal arerequired.
2023 Income Tax*Please consult us if they do not have tax office seal.
Return(copies of page 1 and ・If filed electronically, it must have confirmation number; please submit along with the2)confirmation receipt.
・Tax return filed in Feb. to Mar. 2024
・A recipient of pension must submit one of the following: Notification of pension
provision, Notification of pension payment (postcard), or a copy of Withholding tax
Documents regardingstatement of official pension etc.. If receiving multiple types of pensions, please
pensionsubmit the document for each pension.
(copy)
・A recipient of bereaved family pension or disability pension must submit thedocument.
・For siblings who attend high school or higher, certificate of enrollment is required. A
copy of student card is not accepted. (Prep school student is not considered as astudent; please submit income certificate/ tax exemption certificate.)
Certificate ofenrollment of school
・It must be issued within 3 months before application of this scholarship, and copies
for siblings
are not accepted.
・Enrollment certificates for middle schoolers and elementary schoolers are notnecessary.
Please submit the following documents if applicable.
Notice of determination ・A recipient of public welfare assistance must submit the document.
(change) of public(Issued at the welfare office.)welfare assistance・Make sure that the notice shows the amount.
A copy of the・Recipient or possible recipient of unemployment benefits must submit the document.
qualification certificate ・It is issued at the employment bureau.
for receivingemployment insurance
benefits(double-sided)
Certificate of the・Submit if the family member who contributes financially to the household has adisableddisability or in need of long-term care.
Long-term careinsurance card(copy)
・Documents that show financial damage if it affected the basic living and financialcondition.
Documents
・This is for those who suffered from natural disasters within a year and will also be
regarding damage
financially affected for the next 2 years.
from natural disasters
・Submit a disaster certificate if living or working in the area where the disaster relief
law is/was applied. (Issued by municipal office)Notes:①The applicant must type the Application Form. (No handwriting)②The applicant must sign the pledge. *Electronic signature is also acceptable.
③If there are any deficiencies or false statements in the application documents, you will lose eligibility.
If any false statement is detected after you have been selected as a recipient, you may be asked to return thescholarship grant; pay attention to provide accurate information.
④Application documents for the scholarship shall not be used for any purposes other than scholarshipselection.
⑤Documents submitted for application will not be returned.

3 / 4⑥You may be asked to submit additional documents when considered necessary. When you receive an email
from us, please reply as soon as possible. Your application may be rejected if you do not respond to ourmessage.

Selection
Selection will be conducted based on the application documents, financial situation, and grades.
Notification of Results
The notification will be sent out to the applicants via email on the day that the admission result comes out. Thesuccessful applicants will be able to see a bank transfer form that is downloadable on the online admission
page for tuition with the scholarship amount deducted as you see the admission result.
Payment methods of fees for enrollment
The downloadable bank transfer form from the online admission page for the tuition fees for a successful
applicant shows the amount with the scholarship amount deducted. Please use the form and pay
accordingly.
2025 Special Financial Support for students afflicted by disasters
Information on Special Financial Support provided for 2025 admission applicants is posted on our official
website. (https://piloti.sophia.ac.jp/jpn/scholarship1/hisai/)
Applicable persons may apply for this scholarship as well as for the Special Financial Support(simultaneously). However, if selected as recipients for both support systems, only a higher amount oftuition reduction will be applied.
Other points to note
① Sophia University New Student Scholarship is intended to support students with financial difficulties.
Therefore, students from high-income families may not be selected. If the sum of annual income of
the applicant and the parents exceeds a salary income of 7 million yen (tax included) or businessincome of 4 million yen, it is unlikely that such students will be selected.
② If you become a recipient of the scholarship, please note the following:・If you are a recipient of the "New Higher Education support system (高等教育の修学支援新制度) offeredby the Japanese Government", please check the details on the Sophia University website.
（https://piloti.sophia.ac.jp/jpn/scholarship1/syugakusien/）・ If you are selected for the New Student Scholarship, you are not eligible to apply for other tuition
reduction scholarships in that year.
・ You are eligible to apply for scholarships offered by the Japan Student Services Organization (JASSO) or
any scholarship programs other than the programs of Sophia University.
・The New Student Scholarship is offered for one year only. Students who wish to apply for a tuition
reduction in the succeeding years must apply for the “Sophia University Tuition Support Scholarship”.
To apply for the scholarship for the Academic Year 2026, you must check the scholarship informationon the Loyola Bulletin Board around the end of September 2025 and send application documents
during the application period.

Mailing address / Contact
Center for Student Affairs, Sophia University
Department of Financial Support, Counter No.10 (Bldg. 2 1F)
Postcode: 102-8554
Address: 7-1 Kioi-cho, Chiyoda-ku, Tokyo, Japan
Office Hours: 10：00 - 11：30 12：30 - 15：30
Phone: +81-3-3238-3523
E-mail: scholarship-co@sophia.ac.jp

4 / 4New Student Scholarship
Application Documents Checklist★ Read through the application procedures, check you have prepared all necessary documents and place tick on boxes of this list.
★ Place documents in the order of the check list and submit them together with the Check List.
★ If your parent(s) or other family menbers are living outside of Japan, please submit documents equivalent to the following items.

Documents to be submittedDetails

FatherOtherMother Applicant familymembers① Scholarship Application Form

You can insert your digital photo.
Check all boxes are completed.

② Transcript of records (original)

Submit an official transcript of records of the previous school.

③Residence Certificate(original)

Income Certificate (original)④ (Taxation Certificate/Tax Exemption Certificate)Withholding Tax Certificate (copy)⑤ Income Tax Return (copy)⑥The My Number should not be listed.
All family members, including the applicant.
No need to submit for siblings who attend schools.
Must submit it if your financial supporter received an employment
income.
Must submit it if your financial supporter filed an income tax
return.

Documents on a pension (copy)

A pensioner who received a pension must submit it.
If receiving multiple pensions, submit all documents.

Certificate of enrollment of schoolfor siblings(original)

Must submit it if you have siblings enrolled in high school oruniversity.

Public Assistance Commencement
Notice (copy)

Submit it if your financial supporter receives public assistance.

Employment Insurance Eligible
Recipient Certificate (copy)

Submit it if your financial supporter receives unemployment
insurance benefits.

⑦ Disability Certificate (copy)

Submit it if you have a family member with a disability.

Nursing care insurance card (copy)

Submit it if you have a family member with special needs.

Disaster Victim Certificate (copy)

Submit it if your house has been affected by a natural disaster.