Japan Fashion Week Organization
Regulations for Participants in Textile Exhibitions

Revised on April 1. 2020
Revised on February 1, 2022

Japan Fashion Week Organization
一般社団法人日本ファッション・ウィーク推進機構

Japan Fashion Week Organization - Regulations for
Participants in Textile Exhibitions
These Regulations shall be applied to the Japan Fashion Week
Organization (hereinafter referred to as the “Organizer”) andpersons who wish to exhibit (hereinafter referred to as the“Exhibitor”) at an exhibition hosted by the Organizer (hereinafterreferred to as the “Exhibition”). The Exhibitor must submit an
exhibition entry form and other documents required for
examination by the closing date in accordance with the entry
application procedures written in the Organizer’s Instructions for
Participation in the Exhibitions. Due to limited exhibition space,
if it receives many entry applications, the Organizer may close
their acceptance even before the closing date and put
subsequent applicants on the waiting list.
If it takes part in an overseas exhibition organized and joined by
the Japan Fashion Week Organization, the Exhibitor must
follow the regulations for exhibitors which are established by theorganizer of the overseas exhibition in addition to theseRegulations.
Article 1 Qualifications for Participation.
(1) Applications for exhibiting at the Exhibition shall be limited tothose who sincerely observe these Regulations, the conditions
for exhibition set by the Organizer in its Instructions for
Participation in the Exhibitions, the Exhibitor Manual separately
compiled after the exhibitors are confirmed, and other
instructions given by the Organizer.
(2) The Organizer shall have the authority to examine whether
the Exhibitor meets the purposes and objectives of the
Exhibition or not, and if it judges that the Exhibitor fails to do so,
it shall refuse the Exhibitor’s application or cancel its contract
with the Exhibitor. It shall not disclose any of the standards,
grounds, and reasons for such judgment. In this case, theOrganizer shall take no responsibility for any of the expenses
defrayed by the applicant or the Exhibitor as well as any of theother arrangements made thereby. This shall also apply to thecases listed below.
(a) If it is found that any of the matters written in the application
for the Exhibition is deficient or false(b) If it is judged that the Exhibitor’s intention to exhibit and/or
the content of its exhibits are not suitable for the purposes of the
Exhibition(c) If there is actually a dispute between the Exhibitor and a third
party over the former’s intention to exhibit and/or exhibits, and
it is judged that such a dispute may have adverse effects on theoperation of the Exhibition(d) If the Exhibitor has received complaints or the like fromvisitors, other exhibitors, or third parties in any of the past
exhibitions or is likely to receive them in the Exhibition(e) If it is judged that the Exhibitor already violates any of theregulations for the Exhibition(f) If it is judged that the Exhibitor’s participation in the Exhibition
is inappropriate for reasons such as the involvement ofantisocial forces(3) The Exhibitor shall be regarded as agreeing to theprovisions listed above when applying for entry into the
Exhibition. If it does not agree thereto, it must not apply for entry
into the Exhibition.
Article 2 Conclusion of an Exhibition Contract
After the examination of applications, the organizer shall issue
a Notice of Acceptance of the Application for Entry and an
Invoice to the Exhibitors it regards as passing the examination.
The exhibition contract between the Exhibitor and the Organizer
shall be regarded as being officially concluded when the Invoice
is sent by the Organizer.
Article 3 Exhibition Booth Fee
After the examination of applications, the Organizer shall issue
an Invoice, and the Exhibitor shall remit the exhibition booth fee
to the designated account by bank transfer by the deadline. Allbank charges shall be paid by the Exhibitor. If it is unable to pay
by the deadline, the Exhibitor shall inform the Organizer by thedeadline in writing of the reason for being unable to pay andfollow the procedures set by the Organizer. If it is delayed inpaying without good reason, the Exhibitor shall pay overdue
interest at a rate of 6% per annum from the day when suchdelay begins.
Article 4 Cancellation of Participation by the Exhibitor
If it cancels its participation in the Exhibition or changes theexhibition space it applied for at the time of application, theExhibitor shall submit a notice of cancellation or a request forchange to the Organizer in writing together with the reason forcancellation or change. Cancellation of participation or arequest for change after confirmation of the exhibitors shallbecome effective on the day when the written cancellation orrequest reaches the Organizer, and the Exhibitor must pay acancellation fee as stipulated in the Instructions for Participationin the Exhibitions and the Invoice.
Article 5 Location of the Exhibition Booth
Once the location of exhibition booths is determined, theOrganizer shall not accept any requests for changes or the like.
Even after it announces the allocation of exhibition booths, it
may change it at its own discretion. The Organizer shall charge
a cancellation fee as stipulated even if the Exhibitor isdissatisfied with the location of exhibition booths and cancels its
participation in the Exhibition. In this case, the Exhibitor cannot
demand reparation for the change of location of the exhibitionbooth.
Article 6 Exhibitor Manual
The Exhibitor must follow the Exhibitor Manual compiled by theOrganizer and the instructions given thereby as guidelines that
accompany the regulations for the Exhibition.
Article 7 Exhibits(1) Exhibits shall be limited to those which meet the purposes
and objectives of the Exhibition as written in the Instructions for
Participation in the Exhibitions. Those of the exhibits which theOrganizer considers unsuitable cannot be exhibited.
(2) The Exhibitor shall be prohibited from exhibiting any of theexhibits listed in the items below.
(a) Items that violate any of the industrial property rights, in otherwords, patent rights, utility model rights, design rights, andtrademark rights as well as any of the narcotics and other items
that are legally prohibited(b) Inflammable, explosive, or radioactive hazardous
substances(c) Items that use open flames (except cases in which thepermission of the competent fire station is obtained)(d) Items that are not approved by the Organizer in advance(e) Items for which directions are given or recommendations are
made by the competent administrative agency so that they are
not exhibited(f) Other items that may violate any of the relevant laws andordinances and those which offend against public order anddecency(3) The Organizer may regulate or prohibit the exhibition of
items other than those stipulated in the preceding paragraphbefore the Exhibition or even during the period thereof if itregards them as being likely to hinder the normal operation of
the Exhibition.
(4) If the Exhibitor displays any of the items prohibited or
regulated in accordance with Paragraphs (2) and (3) of thisarticle irrespective of whether they are prohibited or regulated
before or after its application is filed, the Organizer shall notify
the Exhibitor and request it to discontinue the exhibition of theitem concerned or follow the regulations concerned. If it
receives such a notification, the Exhibitor must discontinue theexhibition of the item concerned or follow the regulations
concerned immediately after it receives the notification.
(5) If the Exhibitor does not follow the instructions of theOrganizer as stipulated in the preceding paragraph, theOrganizer can take appropriate measures, such as removing
the exhibit concerned on behalf of the Exhibitor, at the
Exhibitor’s expense. The Organizer shall not be held
responsible for any of the damage caused on account of thesemeasures.
The Exhibitor shall understand the provisions of the preceding
paragraph when applying for entry into the Exhibition, and theOrganizer shall not accept any objections in this regard in the
future.
Article 8 Management of Exhibits(1) The Exhibitor shall take responsibility for managing its
exhibits at its expense when they are brought into and out of its
exhibition booth and displayed there during the Exhibition.
(2) The Organizer shall take no responsibility for any of thedamage caused to exhibits and any of the other accidents that
occur related to exhibits due to natural disasters, otherirresistible forces, etc., unless the damage is caused, or theaccident occurs, for reasons attributed to the Organizer.

Article 9 Decorations and Construction Work
(1) Decorations shall be prohibited from sticking out of thepartition between the exhibition booths.
(2) No facilities shall be installed on passageways in the
exhibition site, nor shall any signs be put up thereon.
(3) The height of decorations shall be as stipulated in the
Exhibitor Manual; provided, however, that this shall not apply if
special permission is obtained from the Organizer.
(4) Use of the ceiling structure for the Exhibition booth shall be
prohibited unless it is approved by the Organizer.
(5) If the Exhibitor violates any of the above-listed fourparagraphs of this article and fails to follow the notification fromthe Organizer for correction though it receives it, the Organizer
can take measures, such as removing the violating exhibits, atthe Exhibitor’s expense. The Exhibitor shall not raise objections
to any of these measures against the Organizer, nor shall it
demand any reparation therefor.
Article 10 How to Use Booths(1) All advertising and sales activities shall be conducted in the
exhibition booth. Advertising activities using spaces other thanthe booth shall not be permitted.
(2) The Exhibitor must not sell anything in the exhibition site
unless special permission is obtained from the Organizer.
(3) The Organizer shall have the authority to restrict exhibits thatare considered problematic for reasons such as sounds,
operation methods, and materials used and prohibit or remove
exhibits that do not meet the objectives of the Exhibition.
(4) The Exhibitor shall bear all expenses incurred by the
restriction or removal as stipulated in Paragraph (3). In this case,
the Exhibitor cannot demand reparation from the Organizer for
any of the loss and/or damage caused by such change or
restriction.
(5) Taking photographs of other exhibitors’ booth or videoing it
shall be prohibited; provided, however, that this shall not apply
if permission is obtained.
(6) With respect to exhibits in the booth, the Exhibitor must
follow the Exhibitor Manual and comply with the related fireservice laws and ordinances designated by the exhibition hallowner.
Article 11 Prohibited Matters
The Exhibitor shall be prohibited from performing the following
acts:(a) Transfer, sell, sublease, or put up as security all or part of its
status or rights as an exhibitor under the contract for the
Exhibition(b) Install or put up signboards, bulletin boards, advertising
media, or the like in places other than designated ones insideand outside the building of the exhibition hall or in neighboringareas; provided, however, that this shall not apply if the priorapproval of the Organizer is obtained(c) Bring into the exhibition site heavy goods or those whichcause trouble to others for reasons such as uncleanliness andoffensive odors(d) Perform acts that cause trouble to visitors and otherexhibitors (such as noise, bad smells, and unusual
performances)(e) Perform acts that cause damage to the building of theexhibition hall, including exhibition booths(f) Provide goods, services, and other offerings for value at the
Exhibition or show exhibits for similar purposes (excluding
those which are approved by the Organizer in advance)(g) Stay in the exhibition booth overnight(h) Perform any of the other acts prohibited in these Regulations
Article 12 On-site Inspection(1) By notifying the Exhibitor in advance, the Organizer can visit
the Exhibitor’s exhibition booth for inspection and takeappropriate measures if it considers it necessary to do so fromthe viewpoint of building management such as maintenance,
hygiene, crime prevention, fire prevention, and relief; provided,
however, that if, in case of emergency, the Organizer is unable
to notify the Exhibitor to that effect in advance, it shall be
sufficient to give an ex post facto report.
(2) If the preceding paragraph applies, the Exhibitor mustcooperate with the Organizer in taking such measures.
Article 13 Bringing Exhibits into and out of the Exhibition
Site and its Facilities(1) The Exhibitor shall bring exhibits and other goods into theexhibition site and install them there within the period of time
notified through the Exhibitor Manual.
The installation of exhibits in the exhibition booth shall becompleted by the designated time of the opening day. Unlessthe Exhibitor occupies its exhibition booth by the designatedtime of the opening day, the Organizer shall regard its contract
with the Exhibitor as having been cancelled and have the rightto use the booth in a way that it regards as appropriate. In thiscase, the Organizer shall not refund the exhibition fee paid by
the Exhibitor.
(2) During the Exhibition, the Exhibitor shall always bring in
exhibits, transfer them, and bring them out after it obtains theapproval of the Organizer.
(3) The Exhibitor shall remove all exhibits, decorations, andother items in its booth by the designated time of the closing day.
Items that are left unremoved at the time shall be regarded as
being abandoned by the Exhibitor and removed by theOrganizer. All removal expenses shall be borne by the Exhibitor.
Article 14 Payment for Various Expenses(1) If it needs additional fixtures, electrical engineering work, or
the like, the Exhibitor shall follow the separately stipulated
procedures for requests and pay the prescribed fees.
(2) The Exhibitor shall pay all expenses that arise from thetransport of exhibits, the bringing in and out of exhibits, and theexhibition, demonstration, and removal of exhibits, and otheracts performed by the Exhibitor as well as all premiums for nonlife and other types of insurance it buys against itself and its
exhibits.
Article 15 Exhibitor’s Personnel Stationed at the Exhibition
Booth at All TimesThroughout the Exhibition, all personnel of the Exhibitor shallwear the exhibitor badge designated by the Organizer
at all times and shall constantly be stationed at the exhibitionbooth to deal with visitors and manage the exhibits.
Article 16 Prevention of Accidents and Responsibility(1) In order to prevent accidents, the Exhibitor shall pay theclosest attention when bringing in and out, exhibit, demonstrate,
remove, or otherwise handle exhibits. If accidents occur, theExhibitor shall take responsibility for them.
(2) The Organizer can order the Exhibitor to discontinue or
restrict decoration and construction work and take othernecessary measures to prevent accidents at the Exhibitor’s
expense.
(3) The Organizer shall take no responsibility for any of theaccidents that occur unless they are caused for reasons
attributed to its responsibility.
Article 17 Restoration to the Original State
If the Exhibition contract is terminated irrespective of whether it
is cancelled, its term of validity expires, or it is brought to an end
for other reasons, the Exhibitor must take the steps listed below
and move out of its exhibition booth.
(a) Restore the exhibition booth to the original state; provided,
however, that if the Exhibitor does not do so, the Organizer shalldo so, and that the Exhibitor shall bear the expenses thus
incurred.
(b) If goods are left in the Exhibitor’s booth after it moves out of
the booth, the Organizer can dispose thereof at its own
discretion.
(c) When it moves out of its exhibition booth, the Exhibitor shallnot, irrespective of what the reason or pretext is, demand any
payment for necessary expenses defrayed for the booth,
fixtures, and equipment as well as premiums; any
compensation for relocation or removal; refund of beneficial
expenses; and so forth. Nor shall it request the Organizer topurchase the fixtures, equipment, and other goods it installed inits booth at its expense.
Article 18 Disposal of Waste(1) The Exhibitor shall take responsibility for bringing back all its
waste exhibits, used materials, dust, and rubbish.
(2) The Organizer shall charge actual expenses for disposing ofwaste left at the Exhibitor’s exhibition booth to the Exhibitor after
the Exhibition ends, and the Exhibitor shall pay them as soon
as it receives an invoice from the Organizer.
Article 19 Fires, Theft, and Other Accidents(1) The Organizer and individuals, corporations, and otherorganizations that the Organizer engages, to which it contracts
services out, or with which it ties up or cooperates, in relation to
the Exhibition shall take no responsibility for any of the damage(all kinds of damage, including the breakage, destruction, loss,
etc. of personal belongings) that is caused to the Exhibitor,
individuals, corporations, and other organizations that theExhibitor engages, to which it contracts services out, or withwhich it ties up or cooperates, and/or visitors to the Exhibition,
due to fires, theft, and other accidents or events that occur inrelation to the Exhibition.
(2) The Organizer shall take no responsibility for any of the
misspellings, omissions, and other accidental mistakes in its
Exhibition-related products, including invitations, websites, siteplans, Web information, and promotional materials.
(3) The Exhibitor shall immediately compensate for any of thedamage (all kinds of damage, including the breakage,
destruction, loss, etc. of personal belongings) that is caused to
the Organizer and/or third parties, including visitors to the
Exhibition, due to fires, theft, and other accidents or events
caused in relation to the Exhibition by the Exhibitor andindividuals, corporations, and other organizations that the
Exhibitor engages, to which it contracts services out, or withwhich it ties up or cooperates.
Article 20 Cancellation of the Contract
If one of the events set forth below occurs to the Exhibitor, theOrganizer can cancel the Exhibition contract without giving priornotice to the Exhibitor. In this case, if it suffers damage, theOrganizer can demand reparation from the Exhibitor for suchdamage.
(a) If the Exhibitor fails to pay all or part of the exhibition fee(b) If the Exhibitor displays prohibited exhibits or does not follow
the regulations stipulated by the Organizer in relation to the
Exhibition or the Organizer’s instructions(c) If the Exhibitor uses its exhibition booth for purposes otherthan exhibition(d) If the Exhibitor does not use its exhibition booth(e) If the Exhibitor is subjected to dissolution, provisional
attachment or disposition, compulsory execution, auction,
special liquidation, bankruptcy, civil rehabilitation, or corporate
rehabilitation or reorganization(f) If the Exhibitor’s bills or checks are dishonored(g) If the Exhibitor is punished for delay in paying taxes andpublic charges(h) If the Exhibitor causes the Organizer to lose its reputation
significantly(i) If the Exhibitor violates any of the regulations for the
Exhibition or the Exhibitor Manual and instructions based
thereon
Article 21 Cancellation of the Exhibition and Change of its
Schedule(1) The Organizer may postpone or cancel the Exhibition due
to natural calamities such as earthquakes and disasters,
plagues, terrorist attacks, regulations or orders of governments
and their agencies, and other irresistible forces.
(2) If it judges that it is difficult to achieve the purposes andobjectives of the Exhibition based on factors such as thepredicted scale of exhibition, exhibits, and number of visitors,
the Organizer can postpone the Exhibition or cancel the
Exhibition contract and the Exhibition.
(3) If the Exhibition is cancelled as stipulated in Paragraph (1)and/or (2), the Organizer shall refund the exhibition fee after
deducting necessary expenses from it. Except for this refund,the Organizer shall not guarantee any of the expenses(damage) defrayed by the Exhibitor.
Article 22 Confidentiality
During the term of validity of the Exhibition contract and evenafter its termination, the Exhibitor shall strictly manage and store,
and shall not disclose to third parties or leak, any of theconfidential information it obtains about the sales and otheroperations of the Organizer under the Exhibition contract
without the prior written consent of the Organizer.
Article 23 Handling of Personal Information
The organizer may use general information on exhibitors (e.g.
company/group name, address, contact details, businessactivities) for promotional and publicity purposes via online
media, printed materials and press media. If it obtains personal
information mainly through the Exhibition, the Exhibitor shallcomply with the Act on the Protection of Personal Informationand other related laws and ordinances. In particular, if itprovides personal information to third parties, the Exhibitor shallalways obtain the consent of individuals who provide suchinformation. If disputes arise between the Exhibitor andindividuals over the personal information the former obtains
from the latter and manages and operates mainly through the
Exhibition, the two parties shall solve the disputes throughmutual consultations, and the Organizer shall take no
responsibility for such disputes.
The Exhibitor shall agree in advance that the Organizer
receives various services from the business partners it appoints
to plan and operate the Exhibition.
Article 24 Change of the Exhibition Regulations
The Organizer may change the regulations for the Exhibition forunavoidable reasons, and the Exhibitor shall agree to thisprovision in advance and observe the revised, new regulations
and other guidelines.
Article 25 Guarantees and Entry Visas (Applicable Only if
the Exhibition Takes Place in Japan)
The Exhibitor shall take responsibility for following theprocedures for entry into Japan in order to participate in the
Exhibition if it needs to do so, and the Organizer shall take no
responsibility for any of the procedures and expenses related toimmigration inspections, including the issuance of guarantees.
If it cancels the Exhibition contract due to the inability to obtaina visa, the Exhibitor must pay a cancellation fee as stipulated in
Article 4.
<Reference> For more information on visas for entry into Japan,
visit the Ministry of Foreign Affairs’ website at:
http://www.mofa.go.jp/j_info/visit/visa/index.html.
Article 26 Jurisdiction
If disputes arise over the rights and duties under the Exhibition
contract, both parties agree to submit to the jurisdiction of theTokyo District Court for the first instance.
Revised on April 1. 2020
Revised on February 1, 2022