ROTARYCODE OF POLICIESMay 2024(Containing Board Decisions Through April 2024)

Rotary Code of Policies
May 2024i

Preface
Rotary Code of Policies
PURPOSEThis volume constitutes the codification of Rotary International’s general and permanent policies.
The decisions of the RI Board, the RI Conventions, and the RI Councils on Legislation inestablishing such policies have been collected and compiled since 1910. The purpose of the Codeis to place all these general and permanent policies currently in effect, into one integrated andcomprehensive volume.

ARRANGEMENT
Each chapter in the Code represents a separate subject, and each article is intended to represent a
separate topic as indicated by the titles. The chapters are numbered consecutively and are arranged
in logical order. A listing of the articles within the chapters is shown at the beginning of eachchapter and a listing of the sections within the articles is shown at the beginning of each article. If
new articles become necessary between Code editions, then such articles may be inserted in theappropriate locations.

NUMBERING
The Code uses a progressive–rather than consecutive–numbering system to provide space for theinsertion of additional sections within the articles to accommodate future new policies. New
sections, as necessary, may be inserted between existing sections without changing any of thecurrent numbers. For example, a new section between 5.010 and 5.020 could be 5.015 or any othernumber between 5.010 and 5.020. Each section number also carries the number of the article inwhich it is found. The article number and the section number are separated by a decimal point. For
example, Section 7.050 means Section 50 in Article 7.

AMENDMENTS AND NEW POLICIESThe Board will adopt new policies and amend existing policies in its regular course of business.
In the case of amendments, the sections of the Code being amended will be referenced in theactions of the Board. In the case of new policies, the placement of the new policies in the Codewill be referenced in the actions of the Board.

Codification Outline

Rotary International Code of Policies Table of Contents
CHAPTER I – GENERAL PROVISIONSARTICLE 1. THE CODE
1.010.
Purpose1.020.
Citation
1.030.
Rules of Construction
1.040.
Definitions
1.050.
Relationship to the Constitutional Documents
1.060.
Severability
1.070.
Repeal of Policies
1.080.
Implementation of Policies
1.090.
Amendments
1.100.
Annual Supplements
1.110.
Revised Editions
1.120.
Authentication
CHAPTER II – CLUBSARTICLE 2.
CLUB MEMBERSHIP AND ADMINISTRATION
2.010.
Membership of Clubs in RI
2.020.
Club Leadership Plan
2.030.
Association of Clubs Outside RI
2.040.
Clubs Chartered Prior to 6 June 1922
2.050.
Recommended Club Bylaws
2.060.
Incorporation of Clubs
2.070.
Incorporation of Club Activity
2.080.
Club Compliance with National Law
2.090.
Clubs and Politics
2.100.
Club and District Events Involving Weapons
2.110.
Legal and Insurance Implications of Events Involving Weapons
2.120.
Youth Protection
2.130.
Pilot Projects
ARTICLE 3.
CLUB NAME, LOCALITY, AND ADJUSTMENT TO LOCALITY
3.010.
Club Name
3.020.
Locality (Geographical Boundaries) of a ClubARTICLE 4. GENERAL MEMBERSHIP GUIDELINES AND CLASSIFICATIONS
4.010.
Diversified Membership
4.020.
Personal Nature of Club Membership
4.030.
General Classification and Membership Principles
4.040.
Membership of Rotary Alumni in Rotary Clubs
4.050.
Membership Cards
4.060.
Dual Membership
ARTICLE 5.
MEMBERSHIP GROWTH AND NEW MEMBERS
5.010.
Membership Growth and Development
5.020.
New Members
5.030.
Grow Rotary Membership Operational Plan
ARTICLE 6.
FORMER ROTARIANS AND FAMILY OF CURRENT ROTARIANS
6.010.
Former Rotarians
6.020.
Involvement of Partners and Other Family Members of Rotarians
ARTICLE 7.
CLUB MEETINGS AND ATTENDANCE

ACodification Outline
7.010.
Club Meeting Location
7.020.
Programs for Club Meetings
7.030.
Speakers for Club Meetings
7.040.
Club Assembly
7.050.
Visitors and Guests
7.060.
Joint Meetings with Other Service Clubs
ARTICLE 8.
CLUB PROGRAMS
8.010.
Club Autonomy of Activities
8.020.
Special Observances
8.030.
Basic Principles of Vocational Service
8.040.
Basic Principles of Community Service
8.050.
Club-Level Learning
ARTICLE 9.
CLUB FINANCES AND PUBLIC RELATIONS
9.010.
Club Finances
9.020.
Rotary and Rotaract Clubs in Arrears to RI
9.030.
Status of Suspended Clubs
9.040.
Participation of Clubs in Fundraising Activities
9.050.
Club Public Relations
ARTICLE 10. CLUB OFFICERS
10.010.
Club Officers
10.020.
Qualifications of the Club President
10.030.
Duties of Club President
10.040.
Duties of Club President-elect10.050.
Duties of Club Secretary
10.060.
Club Officer Disputes
ARTICLE 11
CLUB RELATIONSHIPS WITH ROTARIANS AND OTHERS
11.010.
Circularization
ARTICLE 12. ROTARACT CLUBS
12.010.
Membership in a Rotaract Club
12.020.
Sponsorship12.030.
Rotaract Club Base
12.040.
Standard Rotaract Club Constitution and Recommended Rotaract Club Bylaws
12.050.
Rotaract Club Suspension and Termination
12.060.
Rotaract Marks
12.070.
Rotaract Club Finances
12.080.
Rotaract District Meetings and Activities
12.090.
Rotaract Multidistrict Information Organizations
12.100.
Rotaract Multidistrict Meetings and Activities
12.110.
Rotaract Leadership Learning Seminars
12.120.
Grow Rotaract Membership Operational Plan
CHAPTER III – DISTRICTS
ARTICLE 17. ROTARY DISTRICTS
17.010.
Rotary Districts, General
17.020.
Incorporation of Districts
17.030.
District Leadership Plan
17.040.
District-Level Elections
17.050.
District Records
ARTICLE 18. NEW CLUB DEVELOPMENT AND EXTENSION OF ROTARY
18.010.
New Club Development
18.020.
New Clubs
18.030.
Non-Districted Rotary Clubs
18.040.
Extension to Non-Rotary Countries and Geographical Areas

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ARTICLE 19. DISTRICT OFFICERS
19.010.
Governor’s Specific Duties and Responsibilities
19.020.
Responsibilities of the Governor-Nominee
19.030.
Governor-Nominee Selection
19.040.
Learning and Preparation
19.050.
Vacancies in the Office of Governor or Governor-Elect: Learning Seminars
19.060.
Past Governors
19.070.
Relationship Between District Governors and Regional Leaders
ARTICLE 20. DISTRICT MEETINGS
20.005.
Location of District Meetings
20.010.
District Conference Overview
20.020.
District Conference Program
20.030.
President’s Representative at Conference
20.040.
Joint District Conferences
20.050.
Protocol at District Meetings
20.060.
District Training Assemblies
20.070.
Presidents-elect Training Seminars (PETS)
20.080.
District Team Learning Seminar
20.090.
District Vibrant Club Workshop
ARTICLE 21. MULTIDISTRICT ACTIVITIES
21.010.
Guidelines for Multidistrict Activities, Projects, and Organizations
21.020.
Intercountry Committees
CHAPTER IV – ADMINISTRATIONARTICLE 26.
ROTARY INTERNATIONAL
26.010.
Rotary International Strategic Plan
26.020.
Rotary and Politics
26.030.
Rotary and Religion
26.040.
Rotary Anthem
26.050.
Rotary Protocol
26.060.
Election Guidelines and Campaigning
26.070.
Election Complaint Procedures
26.080.
Rotary Privacy Statements
26.090.
Statements on Issues
26.100.
Mediation and Arbitration Guidelines
26.110.
Relationship Between Directors and Trustees of The Rotary Foundation
26.120.
Harassment-Free Environment at Meetings, Events, or Activities
26.130.
Our Commitment to Diversity, Equity, and Inclusion
26.140.
Code of Conduct
ARTICLE 27. RI PRESIDENT
27.010.
Regulations Governing Candidates for RI President and the Nominating Committee for President
27.020.
RI President Job Description
27.030.
Official Activities
27.040.
Authority to Act on Behalf of Board
27.050.
Additional Activities
27.060.
Annual Theme and Goals
27.070.
Staff Support
27.080.
Finances
27.090.
President’s Advisory Committee
ARTICLE 28. RI BOARD OF DIRECTORS
28.005.
Policies Relating to the Board
28.010.
Selection Methods for Directors
28.020.
Orientation, Governance Training, and Strategic PlanningCCodification Outline

D

28.030.
Meetings
28.040.
RI Board of Directors Job Description
28.050.
Appeals of Board Action
28.060.
PartnerAttendance at Rotary Meetings and Learning Events
28.070.
Relationship Between Directors and Governors
28.080.
Relationship Between Directors and Regional Leaders
28.090.
Conflict of Interest Policy
28.100.
Indemnification of RI Directors and Officers
ARTICLE 29. REGIONAL LEADERS
29.010.
Regional Leaders
29.020.
Rotary Coordinators (RCs)29.030.
Rotary Public Image Coordinators (RIPCs)
ARTICLE 30. OTHER CURRENT AND PAST OFFICERS OF RI
30.010.
President-Elect30.020.
President-Nominee
30.030.
Vice-President
30.040.
Treasurer
30.050.
Definition of Past Officer of RI
30.060.
Guidelines for Aides to RI Officers
ARTICLE 31. RI COMMITTEES
31.010.
Purpose of Committees
31.020.
Types of Committees
31.030.
Meetings of Committees
31.040.
Committee Appointments
31.050.
Liaison Directors to Committees
31.060.
Executive Committee
31.070.
Standing Board Committees
31.080.
Standing Committees
31.081.
Constitution and Bylaws Committee
31.082.
Districting Committee
31.083.
Election Review Committee
31.084.
Finance Committee
31.085.
Membership Growth Committee
31.086.
Joint Operations Review Committee
31.087.
Joint Strategic Planning Committee
31.088.
Joint Audit Committee
31.090.
Joint Committees
31.091.
Joint DEI Advisory Council
31.092.
Joint Learning Committee
31.093.
Joint Technology Committee
31.094.
Joint Communications Committee
31.100.
Other Committees
31.101.
Council Operations Committee
31.102.
Current Year Convention Committee
31.103.
Next Year Convention Committee
ARTICLE 32. RI GENERAL SECRETARY
32.010.
Chief Executive Officer of RI
32.020.
Authority to Act on Behalf of Board
32.030.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Rotary and Rotaract
Clubs
32.040.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Convention, Council
on Legislation, and Council on Resolutions
32.050.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Districts

Codification Outline
32.060.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Finance32.070.
General Secretary Authority to Act on Behalf of Board on Matters Relating to General
Administration
32.080.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Rotary Literature,
Documents, and Translation
32.090.
General Secretary Authority to Act on Behalf of Board on Matters Relating to Programs
ARTICLE 33. RI SECRETARIAT
33.010.
Policies and Benefits Affecting Secretariat Staff
33.020.
Staff Outside Involvement with Rotary
33.030.
Secretariat International Offices
33.040.
Deadlines for Receipt of Documents
ARTICLE 34. ROTARY MARKS
34.005.
Definition of Rotary Marks
34.010.
Registration of Rotary Marks
34.020.
Permission to Use Rotary Marks
34.030.
Use of Emblem
34.040.
Use of Name
34.050.
Use of Stationery
34.060.
Other Rotary Emblems
34.070.
Reproduction of the 4-Way Test
34.080.
Rotary Mottos
ARTICLE 35. LICENSING
35.010.
General RI Licensing Principles
35.020.
Granting of an RI License
35.030.
General Secretary’s Responsibilities
35.040.
Use of the Rotary Marks by Rotarians
35.050.
Specific Limitations on Use of Rotary Marks
35.060.
Advertising and Marketing Limitations
35.070.
Miscellaneous Licensing Matters
ARTICLE 36. PARTNERSHIPS
36.010.
General Guidelines
36.020.
Strategic Partners
36.030.
Resource Partners
36.040.
Service Partners
36.050.
Project Partners
36.060.
Recognition for Organizations
36.070.
Corporate Project
36.080.
Collaborating Organizations
36.090.
Representatives to Other Organizations
36.100.
Invitations to Attend Meetings of Other Organizations
36.110.
Process for Formalizing Partnerships
ARTICLE 37. RI GUIDELINES FOR SPONSORSHIP AND COOPERATION
37.010.
Guidelines for Sponsorship of RI Meetings, Events, Projects, and Programs
37.020.
Cooperation with United Nations
37.030.
Cooperation with Other Organizations and Groups
ARTICLE 38. TERRITORIAL, REGIONAL, AND SECTIONAL GROUPINGS
38.010.
Territorial Units-RIBI
38.020.
Limitations on Administrative Units
CHAPTER V – PROGRAMSARTICLE 40. GENERAL PROVISIONS
40.010.
Definitions of Rotary Programs
40.020.
Evaluation

E

Codification Outline
40.030.
Evaluation and Implementation of Proposed Rotary Programs
40.040.
RI Corporate Projects
40.050.
Rotary Alumni
40.060.
Rotary Recommended Programs
ARTICLE 41 ROTARY PROGRAMS
41.010.
Interact
41.020.
New Generations Service Exchange
41.030.
Rotary Community Corps (RCC)
41.040.
Rotary Friendship Exchange
41.050.
Rotary Youth Exchange
41.060.
Rotary Youth Leadership Awards
ARTICLE 42. GLOBAL NETWORKING GROUPS
42.010.
Rotary Fellowships
42.020.
Rotary Action Groups
42.030.
Incorporation Guidelines for Global Networking Groups
ARTICLE 43. AWARDS
43.010.
Rotary Citation
43.020.
Significant Service Award
43.030.
Rotary Membership Development Award
43.040.
Service Above Self Award
43.050.
Avenues of Service Award
43.060.
The Sylvia Whitlock Leadership Award
43.070.
Rotary Alumni Global Service Award
43.080.
Alumni Association of the Year Award
43.090.
Rotary Award for Excellence in Service to Humanity
43.100.
Award Replacement Policy
43.110.
New Award or Recognition Proposals
ARTICLE 44. ROTARY CLUBS, ROTARY DISTRICTS, AND OTHER ROTARY ENTITIES AND OTHER ORGANIZATIONS
44.010.
Development of Service Projects
44.020.
Guidelines for Rotary Clubs, Rotary Districts, and Other Rotary Entities for Interacting with Other
Organizations
44.030.
Annual Financial Statement from Rotary Programs/Entities Using Rotary Name or Requesting
Support or Participation
44.040.
Guidelines for Clubs to Conduct Projects in Non-Rotary Countries
CHAPTER VI – COMMUNICATIONSARTICLE 48. OFFICIAL LANGUAGE AND TRANSLATION
48.010.
RI Official Language
48.020.
Translation of Rotary Literature
ARTICLE 49. MEMBERSHIP COMMUNICATIONS
49.010.
Official Notices
49.020.
Board Minutes
49.030.
Manual of Procedure
49.040.
Constitutional Documents
49.050.
Codification Policies
ARTICLE 50. PUBLIC RELATIONS AND INFORMATION
50.010.
Purpose of RI Public Relations
50.020.
Public Relations Guidelines for Pro Bono Relationships with Corporate Entities
ARTICLE 51. PUBLICATIONS
51.010.
Official Magazine
51.020.
Rotary Regional Magazines
51.030.
Guidelines for New Publications
51.040.
Rotary Leader

FCodification Outline
ARTICLE 52. AUDIO/VISUAL/ELECTRONIC COMMUNICATIONS
52.010.
Audiovisuals
52.020.
Internet and Electronic Communications
ARTICLE 53. OTHER COMMUNICATIONS
53.010.
Rotary International Archives
53.020.
Rose Parade Float
CHAPTER VII – MEETINGSARTICLE 57. INTERNATIONAL CONVENTION
57.010.
Purpose57.020.
Host Organization Committee
57.030.
Guidelines
57.040.
Site Selection
57.050.
Attendance
57.060.
Housing
57.070.
Sergeants-at-Arms at the Convention
57.080.
International Convention Committee
57.090.
Public Relations
57.100.
Finances
57.110.
Program Features
57.120.
Role of Paid Official Participants and Partners
57.130.
Role of General Secretary for International Conventions
57.140.
Post-Convention Activities
57.150.
Miscellaneous International Convention Matters
ARTICLE 58. INTERNATIONAL ASSEMBLY
58.010.
Guidelines and Minimum Standards
58.020.
Scheduling
58.030.
Attendance and Participants’ Responsibilities
58.040.
Learning, Programs, and Sessions
58.050.
Publications
58.060.
Finances
ARTICLE 59. COUNCIL ON LEGISLATION AND COUNCIL ON RESOLUTIONS
59.010.
Site Selection for the Council on Legislation
59.020.
Proposed Legislation and Resolutions
59.030.
Participants
59.040.
District Council Representatives
59.050.
Sergeants-at-Arms
59.060.
Proceedings and Functions of the Council on Legislation
59.070.
Proceedings and Functions of the Council on Resolutions
59.080.
Finances
59.090.
Support Staff
59.100.
Post-Council Activities
ARTICLE 60. INSTITUTES
60.010.
Rotary Institutes
ARTICLE 61. GENERAL POLICIES OF RI MEETINGS
61.010Manuals for Sergeants-at-Arms
61.020.
Sergeant-at-Arms Committee
61.030.
Sergeants-at-Arms Leadership Candidate Book
61.040.
Recommended Protocol at RI Meetings
CHAPTER VIII – FINANCESARTICLE 66. GENERAL FINANCE PROVISIONS
66.010.
Annual ReportGCodification Outline
66.020.
Audited Financial Statements
66.030.
Banking Procedures
66.040.
Fiscal Agents
66.050.
Contracts
66.060.
One Rotary Center Real Estate Management Policy
66.070.
Administrative Services Agreement Between RI and TRF
ARTICLE 67. AUDITS
67.010.
Auditing Services Charter
67.020.
Guidelines for Appointment and Evaluation of the Independent Auditor
ARTICLE 68. BUDGETS
68.010.
Budget Review Process
68.020.
Authority to Exceed RI Budget
68.030.
Capital Expenditures
ARTICLE 69. EXPENSES AND REIMBURSEMENTS
69.010.
Approval of Disbursements
69.020.
Travel69.030.
Rotary Funding for Governors
69.040.
General Officers’ Expenses
69.050.
Officer Expenses
69.060.
Miscellaneous Financial Matters
ARTICLE 70. INVESTMENTS
70.010.
Investment Policy Statement – Rotary International General Fund
70.020.
RI Reserve Policy
70.030.
Foreign Currency Management Policy
70.040.
Restricted Currencies
70.050.
Budgeted Investment Earnings and Investment Earnings Reserve
ARTICLE 71. REVENUES
71.010.
Per Capita and Prorated Dues
71.020.
Licensing
71.030.
Publications
ARTICLE 72. RISK MANAGEMENT AND INSURANCE
72.010.
Risk Management
72.020.
Liability Coverage for RI Directors and Officers
72.030.
Indemnification of Staff
72.040.
RI Travel Medical
72.050.
RI Meetings and Programs
72.060.
Club and District Liability InsuranceHRotary International Code of Policies
May 2024

1

CHAPTER I – GENERAL PROVISIONS
ArticlesArticle 1.

The Code

A RTICLE 1. T HE C ODE
1.010.
1.020.
1.030.
1.040.
1.050.
1.060.
1.070.
1.080.
1.090.
1.100.
1.110.
1.120.

PurposeCitation
Rules of Construction
Definitions
Relationship to the Constitutional Documents
Severability
Repeal of Policies
Implementation of Policies
Amendments
Annual Supplements
Revised Editions
Authentication

1.010.

PurposeThe purpose of this Rotary Code of Policies is to establish a comprehensive
document containing all of the general and permanent policies of RotaryInternational. All policies of a general and permanent nature adopted by the RI
Board or the RI Council on Legislation after the effective date of this Rotary Codeof Policies will be added to the Code in order for it to remain a single collection ofsuch policies. (June 1998 Mtg., Bd. Dec. 348)

1.020.

Citation
The policies contained in this Rotary Code of Policies shall constitute and be
designated the Rotary Code of Policies and may be so cited. Such policies may also
be cited simply as the "Code of Policies" or the "Code." Revised editions, as
prepared and authenticated from time to time in accordance with this article, shallbe designated by listing the year of the revision and adding the word "revised" tothe title. For example, a revised edition of the Code in 2002 would be designatedas the "2002 Revised Code of Rotary Policies." Such a revised edition also may becited simply as the "2002 Revised Code" or the "2002 Code." (June 1998 Mtg., Bd.
Dec. 348)

Rotary International Code of Policies
May 20242

1.030.

Rules of Construction
All general provisions, terms, phrases and expressions contained in this Code are
to be construed in a manner that allows for the implementation of policies. Words
and phrases are to be taken in their plain or usual sense, but technical words andphrases having a particular or appropriate meaning in law or in the constitutional
documents are to be understood according to their technical import. As used in thisCode, the words "shall," "is," and "are" are mandatory, and the words "may" and"should" are permissive. (June 1998 Mtg., Bd. Dec. 348)

1.040.

Definitions
In the construction of this Code, the following definitions are to be observed unlessthe context clearly requires otherwise:
•
•
•
•
•
•
•
•
•
•
•
•
•
•

•
•
•
•

Adult person: In the context of Rotary club membership, a person at least 18
years old.
Board: The Board of Directors of Rotary International.
Club: A Rotary club.
Code or Code of Policies: The Rotary Code of Policies as contained in thisarticle and the other articles of this document.
Constitutional Documents: The Constitution and Bylaws of RotaryInternational and the Standard Rotary Club Constitution.
Councils: The RI Council on Legislation and Council on Resolutions.
Foundation: The Rotary Foundation of Rotary International.
General Officers of RI: The president, president-elect, vice-president,
treasurer, other directors and the general secretary.
General Secretary: The duly elected or acting general secretary of RotaryInternational.
Governor: A governor of a Rotary district.
Legislation: Enactment and position statement proposed for the Council on
Legislation
Member: A member, other than an honorary member, of a Rotary club.
Partner: One of a couple of the same or opposite sex, with legally married orcivil union status or in a mutually recognised relationship.
Presidential Initiative: Added events, programmatic elements, projects, ormessaging campaigns for Rotary and Rotaract members and participantssuggested by the president.
Rotaract club: A club of young adults.
Rotaractor: A member of a Rotaract club.
RI: Rotary International.
Rotary Entity/Rotary Entities: Rotary International, The Rotary Foundation,a Rotary club or group of clubs, a Rotary district or group of districts, a Rotary

Rotary International Code of Policies
May 2024

•
•

•
•
•
•

3

Fellowship, Rotary Action Groups, and administrative territorial units of RotaryInternational. Individual RI Programs are not considered Rotary Entities.
Rotary Marks: The intellectual property owned by RI. See Section 34.005.
Rotary Senior Leaders: Those individuals serving as current, incoming, andpast RI presidents; current, incoming, and past RI directors; and current,
incoming, and past Foundation trustees.
Secretariat: The world headquarters and international offices of RotaryInternational.
Staff: The employees of Rotary International.
TRF: The Rotary Foundation of Rotary International.
Trustees: The Trustees of The Rotary Foundation of Rotary International.

(January 2024 Mtg., Bd. Dec. 73)
Source: June 1998 Mtg., Bd. Dec. 348
Amended by October 2022 Mtg., Bd. Dec. 30; January 2024 Mtg., Bd. Dec. 73

1.050.

Relationship to the Constitutional Documents
This Code is supplemental to the constitutional documents and should be construed
in harmony with them. In the event of a conflict between the provisions of theconstitutional documents and the provisions of this Code, the constitutional
documents take precedence and thereby modify the conflicting provisions of theCode. (June 1998 Mtg., Bd. Dec. 348)

1.060.

Severability
The chapters, articles, sections, and subsections of this Code are severable. If any
chapter, article, section, or subsection of this Code is declared invalid by the
judgment of any court or other agency of competent jurisdiction, such invalidity
shall not affect any of the remaining chapters, articles, sections, or subsections of
this Code. If any part of this Code is declared invalid by any court or agency ofcompetent jurisdiction, it shall be invalid only within the jurisdiction of such court
or agency. (June 1998 Mtg., Bd. Dec. 348)

1.070.

Repeal of Policies
When an action repealing a former policy is itself repealed or rescinded, such repeal
or rescission shall not be construed to revive the former policy, unless such policy
is expressly reinstated. (June 1998 Mtg., Bd. Dec. 348)

Rotary International Code of Policies
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4

1.080.

Implementation of Policies
Unless noted to the contrary in a particular provision, the general secretary shallhave both the duty and the authority to implement the policies set forth in this Code.
For that purpose, the general secretary may prepare and approve policies,
procedures, guidelines, rules, schedules and other documents to implement thepolicies. The general secretary also may delegate authority for the implementationof various policies to one or more members of the staff, either by name or title.
(June 1998 Mtg., Bd. Dec. 348)

1.090.

Amendments
Amendments to this Code may be made through action of a Council on Legislation,in accordance with the provisions of the constitutional documents for actions by theCouncil on Legislation. Amendments to the Code also may be made by the Board,in accordance with the constitutional documents for actions by the Board.
Amendments made by a Council on Legislation shall become effective on 1 Julyfollowing the action, subject to the limitations of the constitutional documents. Allother amendments shall become effective upon their adoption by the Board, unlessa later date is specified in such action. When appropriate, the Board will delay theeffective date of amendments to the Code in order to provide adequate notice of thechanges or additions to the policies.
When amending this Code, the Board shall endeavor to specify the chapter, article,
section, or subsection being amended or to designate the place in the Code for the
new policies to be inserted. Failure to make such references shall not affect thevalidity of actions by the Board to adopt new or different policies. The generalsecretary has the duty and authority to make technical corrections in theamendments adopted by the Board and to incorporate such corrections into theCode. Such corrections, if any, shall be reported to the Board at its next meeting.
(September 2016 Mtg., Bd. Dec. 28)
Source: June 1998 Mtg., Bd. Dec. 348
Amended by February 2000 Mtg., Bd. Dec. 275, August 2000 Mtg., Bd. Dec. 42, September 2016
Mtg., Bd. Dec. 28

1.100.

Annual Supplements
This Code shall be updated by the general secretary after each board meeting. An
annual cumulative supplement to this Code shall be prepared by the generalsecretary following the end of each Rotary year. Such cumulative supplements shallcontain all amendments to the Code, and all other changes or additions of generaland permanent policies, since the Code’s adoption or its last revision. (June 1998
Mtg., Bd. Dec. 348)

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1.110.

5

Revised Editions
Revised editions of this Code shall be prepared by the general secretary from timeto-time, but not less than once every four years. Revised editions shall merge theCode (or the latest revised edition), the latest cumulative annual supplement andany subsequent amendments of the Code, and all other changes or additions ofgeneral and permanent policies, into a single integrated document. Revised editionsof the Code will bear the year of publication as part of the title, such as the 2001
Revised Code of Rotary Policies. Revised editions, when duly prepared andauthenticated, will replace earlier editions of the Code. When a revised edition of
the Code is prepared and authenticated, the revised edition shall be presented to theBoard at a regular meeting, and its receipt shall be noted in the minutes.
The new edition of the Code will become effective at the time of such presentation
to the Board with the proviso that any policies inadvertently omitted or altered intheir transfer from the previous edition of the Code to the new edition will remain
effective as stated in the earlier edition for six-months. During the six-month period
after its presentation to the Board, the new edition may be corrected by the generalsecretary to reflect accurately the transfer of policies from the previous edition, andsuch corrections shall be reported to the Board at its next meeting. After the
expiration of the six month period, the new edition will become as fully effective
as if adopted in toto by the Board, and the text of the policies in such revised edition
may not be changed thereafter except by action of the Board. (June 1998 Mtg., Bd.
Dec. 348)

1.120.

Authentication
The general secretary has the duty to prepare, and the authority to authenticate, thecumulative annual supplements and the revised editions of the Code as they areissued in accordance with this article. (June 1998 Mtg., Bd. Dec. 348)

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6

CHAPTER II – CLUBS
ArticlesArticle 2
Article 3.
Article 4.
Article 5.
Article 6.
Article 7.
Article 8.
Article 9.
Article 10.
Article 11.
Article 12.

Club Membership and Administration
Club Name, Locality, and Adjustment to Locality
General Membership Guidelines and Classification
Membership Growth and New Members
Former Rotarians and Family of Current Rotarians
Club Meetings and Attendance
Club Programs
Club Finances and Public Relations
Club Officers
Club Relationships with Rotarians and Others
Rotaract Clubs

A RTICLE 2. C LUB M EMBERSHIP AND A DMINISTRATION
2.010.
2.020.
2.030.
2.040.
2.050.
2.060.
2.070.
2.080.
2.090.
2.100.
2.110.
2.120.
2.130.

Membership of Clubs in RI
Club Leadership Plan
Association of Clubs Outside RI
Clubs Chartered Prior to 6 June 1922
Recommended Club Bylaws
Incorporation of Clubs
Incorporation of Club Activity
Club Compliance with National Law
Clubs and Politics
Club and District Events Involving Weapons
Legal and Insurance Implications of Events Involving Weapons
Youth Protection
Pilot Projects

2.010.

Membership of Clubs in RI
RI is an association of member Rotary clubs and Rotaract clubs, each of which has
a direct relationship and common responsibility to the association with no nationalor other grouping of clubs intervening in the administration and functioning of the
clubs as members of RI. Every member club of RI is expected to comply with theprovisions of the constitutional documents which provide for the organizational
structure and functioning of the club. (October 2019 Mtg., Bd. Dec. 57)
Source: May-June 1976 Mtg., Bd. Dec. 265
Amended by October 2019 Mtg., Bd. Dec. 57

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2.010.1.

7

Failure to Function
In accordance with the RI Bylaws, the RI Board is responsible for ensuring that all
member clubs of the association are functioning, and defines a functioning club as
1. Having paid its per capita dues to Rotary International
2. Meeting regularly consistent with RI constitutional documents
3. Ensuring that its members subscribe to Rotary magazine or a licensed regionalmagazine.
4. Implementing service projects that address needs in the local community and/orin communities in other countries
5. Receiving the visit of the governor, assistant governor, or an officer of RotaryInternational
6. Maintaining appropriate liability insurance as provided in section 72.060. of
this Code7. Acting in a manner consistent with the RI constitution, bylaws, and the Rotary
Code of Policies
8. Complying with requests from the RI Board to terminate a Rotarian’s
membership who admits to, is convicted of or is otherwise found to haveengaged in harassment as defined in the Rotary Code of Policies.
9. Paying its RI membership and district dues without outside assistance
10. Providing accurate membership lists on a timely basis to the general secretary.
At a minimum, clubs must report their membership changes to the generalsecretary so they are received by 1 July and 1 January.
11. Resolving club disputes in an amicable manner
12. Maintaining cooperative relations with the district
13. Cooperating with RI by not initiating or maintaining, or retaining in its
membership an individual who initiates or maintains, litigation against RotaryInternational, The Rotary Foundation, or the district, including their directors,
trustees, officers, and employees, prior to exhausting all remedies provided forin RI’s constitutional documents
14. Following and completing the election review process established in the RI
bylawsEach governor shall identify which clubs in the district are failing to function
according to the above criteria. Rotary senior leaders are also encouraged to reportany observations that suggest that a club has failed to function. The generalsecretary may also identify clubs that are failing to function and request a reportfrom the district governor. The governor’s report, as well as other evidence, shallRotary International Code of Policies
May 20248

be considered to determine if a club is failing to function. (January 2023 Mtg., Bd.
Dec. 80)
Source: February 2000 Mtg., Bd. Dec. 339; November 2004 Mtg., Bd. Dec. 59.
Amended by May 2000 Mtg., Bd. Dec. 425; August 2000 Mtg., Bd. Dec. 79; November 2000 Mtg.,
Bd. Dec. 178; November 2009 Mtg., Bd. Dec. 93; June 2013 Mtg., Bd. Dec. 196; October 2013 Mtg.,
Bd. Dec. 31; January 2014 Mtg., Bd. Dec. 96; May 2014 Mtg., Bd. Dec. 113; May 2014 Mtg., Bd.
Dec. 121; September 2016 Mtg., Bd. Dec. 28; October 2018 Mtg., Bd. Dec. 68; October 2019 Mtg.,
Bd. Dec. 48; October 2022 Mtg., Bd. Dec. 30; January 2023 Mtg., Bd. Dec. 80

2.010.2.

Plan For Achieving Minimum Standards in All Rotary Clubs
1. Creating Opportunities for Clubs to Become Functioning
The governor will make appropriate arrangements to strengthen clubs identified as
weak so they are able to fulfill the minimum standards established by the Board.
2. Addressing Clubs That Are Not Functioning
If a club elects not to participate in the strengthening opportunities offered by the
district governor, the governor will work with the club to identify an appropriate
course of action from the following options:a. Resignation – After careful consideration, in consultation with the governor,
the club members agree to resign the membership of their club in accordancewith club resignation board policy. The governor will provide the names ofinterested Rotarians to nearby clubs.
b. Merger – In consultation with the governor, the club and all of its members
will consolidate with a nearby club. Neighboring clubs with fewer than 20
members are encouraged to merge.
c. Termination – The governor notifies the general secretary, or the generalsecretary determines, that a club is not able to meet the minimum standards
for a functioning club. The general secretary notifies the club that it has been
identified by the governor or the general secretary as failing to function andasks for its response within a reasonable timeframe. If the club doesn’t
respond or if the club’s response indicates that minimum standards cannot be
achieved, the club is terminated for failure to function.
(January 2023 Mtg., Bd. Dec. 80)
Source: February 2000 Mtg., Bd. Dec. 324; November 2000 Mtg., Bd. Dec. 158;
Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31; January 2023
Mtg., Bd. Dec. 80

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2.010.3.

9

Resignation of Rotary Clubs
In accordance with RI Bylaws section 3.010., Club Resignation from RI, a clubwishing to resign its membership in the association may follow these general
guidelines:
With advance notice, convene a meeting of the entire membership and vote todecide if the club should resign its membership in Rotary International.
If a majority of the members present votes to resign the club’s membership, theclub’s president and secretary should send a written communication to the district
governor and the general secretary summarizing the club’s vote and indicating thefinal date that the club will operate.
Care should be taken to follow all applicable local laws and stewardshiprequirements regarding the termination of a non-profit organization.
If the club has incorporated itself, and/or if it has incorporated an activity of theclub, applicable laws and the articles of incorporation should be followed,
especially concerning the disposition of assets.
The district should assist remaining members in locating other Rotary clubs if theyexpress a desire to continue their Rotary membership. (October 2013 Mtg., Bd. Dec.
31)
Source: June 2008 Mtg., Bd. Dec. 283;
Amended by October 2013 Mtg., Bd. Dec. 31; October 2023 Mtg., Bd. Dec. 24

Cross-References
9.020.
Clubs in Arrears to RI
32.030.4.
Club Suspension, Termination, Resignation, and Reinstatement byGeneral Secretary
32.030.9.
Magazine Subscription Requirements

2.020.

Club Leadership Plan
The purpose of the Club Leadership Plan is to strengthen the Rotary club by
providing the administrative framework of an effective club. Club leaders should
implement the Club Leadership Plan in consultation with district leaders as
described by the District Leadership Plan. The Club Leadership Plan should be
reviewed annually. Effective clubs:•••

Sustain and/or increase their membership base
Implement successful projects that address the needs of their community andcommunities in other countries
Support The Rotary Foundation through both financial contributions andprogram participation

Rotary International Code of Policies
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10Develop leaders capable of serving in Rotary beyond the club level

To implement a Club Leadership Plan, current, incoming, and past club leaders
should:1. Develop a long-range plan that addresses the elements of an effective club
2. Set annual goals and enter these in Rotary Club Central
3. Conduct club assemblies that involve members in the planning process and keepthem informed of the activities of Rotary
4. Ensure clear communication between the club president, board, committee
chairs, club members, district governor, assistant governors, and district
committees
5. Provide for continuity in leadership, including the concept of succession
planning to ensure development of future leaders
6. Amend bylaws to reflect the club committee structure and roles andresponsibilities of club leaders
7. Provide opportunities to increase fellowship among members of the club
8. Ensure that every member is active in a club project or function
9. Develop and implement a comprehensive learning plan that ensures:••••Club leaders attend district learning events as appropriate
Orientation is consistently and regularly provided for new members
Ongoing educational opportunities are available for current members
A leadership skills development program is available for all members

Club Committees
Club committees are charged with carrying out the annual and long-range goals of
the club. The president-elect, president, and immediate past president should work
together to ensure continuity of leadership and succession planning. Wheneverfeasible, committee members should be appointed to the same committee for three
years to ensure consistency. The president-elect is responsible for appointing
committee members to fill vacancies, appointing committee chairs, and conducting
planning meetings prior to the start of the year in office. It is recommended that thechair have previous experience as a member of the committee.
Standing committees should be appointed in accordance with Article 11 of theStandard Rotary Club Constitution and reflected in the club’s bylaws.
Learning Events Requirements
Club committee chairs should attend the district training assembly prior to serving
as chair.
Relation to the District Leadership Team

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Club committees should work with assistant governors and relevant district
committees.
Reporting Requirements
Club committees should report to the club board on the status of their activities ona regular basis and at club assemblies, as appropriate. (April 2024 Mtg., Bd. Dec.
119)
Source: November 2004 Mtg., Bd. Dec. 128;
Amended by November 2006 Mtg., Bd. Dec. 104; June 2010 Mtg., Bd. Dec. 223; January 2015 Mtg.,
Bd. Dec. 118; September 2016 Mtg., Bd. Dec. 28; April 2024 Mtg., Bd. Dec. 119

2.030.

Association of Clubs Outside RI
A club does not have the authority to bind its members to any other organization
nor establish a formal association of clubs outside of the framework of RI. (October
2013 Mtg., Bd. Dec. 31)
Source: April 1971 Mtg., Bd. Dec. 233;
Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

2.040.

Clubs Chartered Prior to 6 June 1922
Unless an exception was granted pursuant to the RI Bylaws, all clubs chartered
before 6 June 1922 shall adopt the current Standard Rotary Club Constitution. The
general secretary has as an addendum for each club chartered before 6 June 1922
with variations to the Standard Rotary Club Constitution. When a club wishes toamend a variation to make it conform more closely to the current Standard Rotary
Club Constitution, it may do so by following the provisions of the Standard Rotary
Club Constitution. (October 2013 Mtg., Bd. Dec. 31)
Source: March 1990 Mtg., Bd. Dec. 139; November 1992 Mtg., Bd. Dec. 83;
Amended by October 2013 Mtg., Bd. Dec. 31

2.050.

Recommended Club Bylaws
The Standard Rotary Club Constitution requires all clubs to adopt bylaws notinconsistent with the constitution and bylaws of RI. The Board has adopted
Recommended Club Bylaws as found in an appendix to this Code. Amendments to
the Recommended Club Bylaws resulting from the action of the Council on
Legislation may be approved by the Executive Committee, acting on the Board’s
behalf. The Recommended Club Bylaws shall be reviewed by the Board as
appropriate. (October 2013 Mtg., Bd. Dec. 31)
Source: November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg., Bd. Dec. 197;
Amended by October 2013 Mtg., Bd. Dec. 31

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2.060.

12

Incorporation of Clubs
A club may incorporate so long as the club includes within the articles ofincorporation a phrase reciting the allegiance to and submission of the club to theconstitutional documents of RI as now existent and as may hereafter be amended.
Clubs should obtain the advice of legal counsel and liability insurance counsel withrespect to the need for protection against liability resulting from club projects andactivities through the incorporation of the club or its activities.
For purposes of this section the following words shall have the following meanings:•••“Corporation” shall mean a corporation, association, limited-liability company,or other similar entity recognized by a local jurisdiction.
“Incorporate” shall mean the process of establishing a corporation.
“Corporate Documents” shall mean the documents formally adopted by acorporation establishing its processes for governance and operation, including
its articles of incorporation or association, bylaws and similar documents.

(October 2013 Mtg., Bd. Dec. 31)
Source: July 1940 Mtg., Bd. Dec. 36; November 1983 Mtg., Bd. Dec. 93; November 2008 Mtg., Bd.
Dec. 104; October 2013 Mtg., Bd. Dec. 31.
Amended by January 1958 Mtg., Bd. Dec. 114; November 2004 Mtg., Bd. Dec. 59

2.060.1.

Suggested Incorporation Format
Certain general provisions for articles of incorporation are as follows:
The name of this corporation shall(State/Province/Country) Incorporated."be"Rotary

Club

of(City),

This corporation shall be a non-profit corporation. Its purpose shall be charitableand benevolent and to encourage, promote and extend the Object of Rotary, and tomaintain the relations of a member club in RI.
In so far as the provisions of the law of the State/Province/Country of____________, under which this corporation is incorporated, shall permit, thiscorporation shall operate in a manner consistent with the constitution and bylawsof Rotary International.
This corporation shall have the authority to adopt such bylaws as may be consistent
with the purposes enumerated herein and consistent with the law of theState/Province/Country of __________, under which this corporation isincorporated. (June 2004 Mtg., Bd. Dec. 236)

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13

Source: July 1940 Mtg., Bd. Dec. 36;
Amended by May 2003 Mtg., Bd. Dec. 325; June 2004 Mtg., Bd. Dec. 236

2.060.2.

Harmony of Club Corporate Bylaws
In order that the new corporation shall be brought into harmony with RI, it shalladopt as its corporate bylaws all relevant provisions of the Standard Rotary Club
Constitution and Recommended Rotary Club Bylaws provided by RI for its
member clubs. The articles of incorporation must contain such additional
statements and declarations as may be required by the laws where the corporation
is incorporated. These provisions may be modified in any way not inconsistent withthe expressed purpose of the incorporated club to be in all respects a member clubof RI. If any existing club be incorporated pursuant to these conditions, it shall berecognized as a mere continuance of the former club without any change in its
relationship to RI. (November 2004 Mtg., Bd. Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36
Amended by November 2004 Mtg., Bd. Dec. 59

2.060.3.

General Secretary Authority Regarding Club Incorporations
The general secretary shall review all proposed incorporation documents on behalfof the Board for compliance with the policies of RI. In the event of unusual
circumstances requiring further statements of policy, the general secretary shallrefer any such application to the Executive Committee. (November 2004 Mtg., Bd.
Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36
Amended by November 2004 Mtg., Bd. Dec. 59

2.070.

Incorporation of Club Activity
Where a club proposes to engage in an unusual activity which is likely to involve
liability on the part of the club, such activity should be separately incorporated fromthe club itself. (November 2004 Mtg., Bd. Dec. 59)
Source: July 1940 Mtg., Bd. Dec. 36
Amended by Jan 1958 Mtg., Bd. Dec. 114; November 2004 Mtg., Bd. Dec. 59

2.080.

Club Compliance with National Law
Every club is expected to comply with the laws of the country in which it exists andfunctions. In order to comply with the laws of such country, clubs may take action
as may be necessary to meet specific legal requirements, provided that
1. the action taken and any arrangements made relating to the organization andfunctioning of the clubs within the country do not contravene the constitutional

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14

documents as they relate to the practical administration and functioning of theclubs
2. any club concerned submits and continues to submit to the constitutional
documents of RI as they may be amended from time to time and that the clubcontinues in all respects to be and to function as a member Rotary club of RI
3. any such action as may be contemplated by the clubs of any country shall firstbe submitted to the Board for review(June 2006 Mtg., Bd. Dec. 220)
Source: May-June 1976 Mtg., Bd. Dec. 265
Amended by June 2006 Mtg., Bd. Dec. 220

2.090.

Clubs and Politics
RI and its member clubs must refrain from issuing partisan political statements.
Rotarians likewise are prohibited from adopting statements with a view to exerting
any corporate pressure on governments or political authorities. (October 2013 Mtg.,
Bd. Dec. 31)
Source: February-March 1983 Mtg., Bd. Dec. 288

Cross-References
34.040.1.
Use of Rotary Name or Emblem for Political Means

2.100.

Club and District Events Involving Weapons
Rotary clubs, Rotary districts and other Rotary Entities may participate in activities
involving the sale, give-away or transfer, including raffles, of guns, weapons orother armaments, provided they never take ownership of the item(s) and any
transfer of ownership of a firearm is handled by a licensed third party in compliancewith all applicable laws. Any use of the Rotary Marks in connection with suchactivities shall be in compliance with RI policy, including policy for use of theRotary Marks. (June 2017 Mtg., Bd. Dec. 172)
Source: January 2017 Mtg., Bd. Dec. 96
Amended by June 2017 Mtg., Bd. Dec. 172

Cross-References
44.020.
Guidelines for Rotary Clubs, Rotary Districts and Other Rotary
Entities for Interacting with Other Organizations

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2.110.

15

Legal and Insurance Implications of Events Involving Weapons
Rotary clubs, districts and other Rotary Entities that organize events or activities
that involve guns or weapons, including sport shooting activities, shall review
potential liabilities arising out of such activities and consult with legal and/or
insurance professionals to ensure that they are adequately protected. (June 2017
Mtg., Bd. Dec. 172)
Source: January 2017 Mtg., Bd. Dec. 96
Amended by June 2017 Mtg., Bd. Dec. 172

Cross-References
8.030.2.
Rotarian Code of Conduct

2.120.

Youth Protection

2.120.1.

Statement of Conduct for Working with YouthRotary International strives to create and maintain a safe environment for all youth
who participate in Rotary activities. To the best of their ability, Rotarians,
Rotarians’ partners, and other volunteers must safeguard the children and young
people with whom they come in contact and protect them from physical, sexual,and psychological abuse. (October 2019 Mtg., Bd. Dec. 58)
Source: November 2002 Mtg., Bd. Dec. 98
Amended by November 2006 Mtg., Bd. Dec. 72; October 2019 Mtg., Bd. Dec. 58

2.120.2.

Abuse and Harassment Prevention and Reporting Procedure
To uphold the Statement of Conduct for Working with Youth all clubs and districts
must ensure the abuse and harassment prevention and reporting requirements arefollowed as established by the general secretary:
1. RI has a zero-tolerance policy against abuse and harassment.
2. All district governors-elect must complete youth protection course before thestart of their term as governor, as determined by the general secretary.
3. Districts participating in any youth programs may develop and implement youth
protection policies according to local customs. Districts participating in Rotary
Youth Exchange must develop and implement youth protection policies as
outlined in Rotary Code of Policies section 41.050. Rotary Youth Exchange.
4. Districts participating in any youth program should appoint a youth protection
officer. The youth protection officer should advise clubs and the district related
to abuse and harassment prevention, assist districts to manage risks and crisesthat impact the safety of youth, should have professional experience inRotary International Code of Policies
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16

counseling, social work, law, law enforcement, or child development, and may
be a Rotarian or non-Rotarian.
5. All allegations of abuse or harassment shall be reported to RI within 72 hoursof learning of the incident. Failure to report incidents to RI within 72 hours may
result in suspension of the district’s Youth Exchange certification. Where there
is sufficient evidence that an individual, club, or district knowingly failed toreport as required, the general secretary may determine whether and/or theextent to which involved parties may continue to be eligible to participate in
Rotary’s youth programs, or whether additional sanctions may be necessary,
including but not limited to requiring the club to terminate an individual’s
membership.
6. Any allegation of abuse must be immediately reported to the appropriate law
enforcement agency, in accordance with RI’s zero-tolerance policy. All law
enforcement reviews must be conducted by legal authorities that are notaffiliated with Rotary.
7. In addition to reporting to law enforcement for investigation, an independentand thorough investigation must be made by the club and district into any claimsof abuse or harassment including a determination for how to prevent a similar
situation in the future.
8. Any person involved in Rotary against whom an allegation of sexual abuse or
harassment is made must be removed from all contact with youth until thematter is resolved.
9. A club must terminate the membership of any individual who admits to, isconvicted of or is otherwise known to have engaged in sexual abuse or
harassment of youth or youth program participants. A Rotarian or non-Rotaryvolunteer who admits to, is convicted of, or is otherwise known to have engaged
in sexual abuse or sexual harassment or other act of moral turpitude must be
prohibited from working with youth in a Rotary context. A club may not grant
membership to a person who is known to have engaged in sexual abuse or
harassment. (Upon obtaining information that a club has knowingly failed toterminate the membership of such an individual, the RI Board may terminate
the club for failure to comply).
10. If an investigation into a claim of sexual abuse or harassment is inconclusive,then, for the safety of youth participants and the protection of the accused,additional safeguards must be put in place to assure the protection of any youth
with whom the individual may have future contact. If there are subsequentclaims of sexual abuse or harassment, the individual shall be permanently
prohibited from working with youth in a Rotary context. Regardless of criminalor civil guilt, the continued presence of the adult could be detrimental to thereputation of the organization and could be harmful to youth. A person who isaccused but later cleared of charges, may apply to be reinstated to participate inyouth programs. Reinstatement is not a right, and no guarantee is made that any
individual will be reinstated to a former position.

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11. Districts must track all individuals prohibited from contact with youth andensure such prohibitions are implemented consistently throughout the district
from year to year.
12. Individuals prohibited from working with youth may not serve as District
Interact Chair, Interact Club Adviser, District RYLA Chair, District YouthExchange Chair, District Youth Protection Officer, or in any other locallyappointed club or district role where there may be contact with youth.
(April 2024 Mtg., Bd. Dec. 119)
Source: November 2004 Mtg., Bd. Dec. 108; September 2016 Mtg., Bd. Dec. 57
Amended by November 2006 Mtg., Bd. Dec. 72; October 2019 Mtg., Bd. Dec. 58; January 2020
Mtg., Bd. Dec. 85; April 2024 Mtg., Bd. Dec. 119

2.120.3.

Travel and Overnight Stays by YouthRecognizing that Rotary clubs and districts are encouraged to undertake activities
that develop youth, club and district programs or activities that involve minors
undertaking travel outside their local community, or that include overnight stays,
must develop, maintain, and comply with youth protection policies and written
procedures. With the exception of travel and tours operated by or on behalf of host
districts, Youth Exchange travel is subject to the policies outlined in Rotary Codeof Policies section 41.050. Youth Exchange.
The governor has the responsibility for the supervision and control of all programs
and activities organized within the district that involve minors traveling outside
their local community or involve overnight stays.
Clubs and districts:
1. shall obtain written permission from the parents or guardians of all youth
participants for travel outside the local community or involve overnight stays
in advance;
2. shall provide parents or legal guardians with specific details about the program,location of event, travel itineraries, sleeping accommodations, and contact
information for program organizers before departure;
3. should, when traveling 150 miles away from home residence or out of homecountry, require the parents or legal guardians of each minor to provide travel
insurance for the minor, which includes such coverages as medical (whentraveling outside home country), emergency medical evacuation, repatriation ofremains, and legal liability, in amounts satisfactory to the club or district
organizing the activity or event, with coverage from the time of the minor’s
departure from home until the return home.
(October 2019 Mtg., Bd. Dec. 58)

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Source: January 2009 Mtg., Bd. Dec. 155; June 2010 Mtg., Bd. Dec. 210;
Amended by June 2013 Mtg., Bd. Dec. 196; September 2016 Mtg., Bd. Dec. 57; October 2019 Mtg.,
Bd. Dec. 58

2.120.4.

Club and District Requirements
Club and district policies and procedures should include.
1. volunteer application and screening procedures;
2. outlines of volunteer job descriptions and responsibilities;
3. supervision standards for ratio of adults to minors
4. crisis management plan including:a. handling medical and other emergencies and providing for adult support;
b. procedures for communicating with parents and legal guardians;
5. written guidelines for reporting and follow-through on allegations or incidents
consistent with RI policy.
(October 2019 Mtg., Bd. Dec. 58)
Source: January 2009 Mtg., Bd. Dec. 155

Cross-References
41.050.
Rotary Youth Exchange

2.130.

Pilot Projects

2.130.1.

Electronic Voting Pilot
The general secretary shall arrange for electronic voting to be used wherever a mailballot is needed in district and zone elections in Philippines and in District 3220
(Sri Lanka and Maldives) as a pilot project for elections held through 2024–25.
Districts subject to the pilot should conduct all district elections by nominating
committee or electronic voting. (June 2022 Mtg., Bd. Dec. 154)
Source: April 2016 Mtg., Bd. Dec. 183; September 2016 Mtg., Bd. Dec. 33;
Amended by July 2019 Mtg., Bd. Dec. 13; June 2020 Mtg., Bd. Dec. 189; April 2022 Mtg.,Bd. Dec.
125; June 2022 Mtg., Bd. Dec. 154

2.130.2.

Pilot Russian District
The RI Board has established a pilot district program with the non-districted clubs
in Siberia and Far Eastern Russia and clubs in District 2220 (Russian Federation).
(October 2018 Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 161

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2.130.3.

19

District Election Pilot
The RI Board has established a district election pilot for all districts in Bangladesh,
Bhutan, India, Maldives, Nepal, Pakistan, Philippines, and Sri Lanka for a six-year
period beginning 1 July 2020 with following provisions:••clubs chartered or reinstated during the Rotary year in which the election takes
place, or from January to June of the year prior to the year in which the election
takes place, will be ineligible to participate in any aspect of the election process;when a club ballot is necessary, the voting strength of each club will be basedon the number of members on the July invoice of the year prior to the year inwhich the club ballot takes place or the July invoice of the year in which theclub ballot takes place, whichever is lower.

(May 2023 Mtg., Bd. Dec. 138)
Source: June 2020 Mtg., Bd. Dec. 189
Amended by September 2020 Mtg., Bd. Dec. 47; June 2021 Mtg., Bd. Dec. 193; June 2022 Mtg.,
Bd. Dec. 153; May 2023 Mtg., Bd. Dec. 138

2.130.4.

District Conference Voting for Club Ballots
The RI Board has established a voting pilot through 2024–25 for districts in
Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan, and Sri Lanka. All voting at
a district conference or district legislation meeting shall be held within the district
boundaries whenever a club ballot is required by the RI Bylaws. (October 2023
Mtg., Bd. Dec. 24)
Source: April 2022 Mtg., Bd. Dec. 125
Amended by October 2023 Mtg., Bd. Dec. 24

2.130.5.

Young Leaders Pilot Project
The RI Board has established a three-year pilot project beginning 1 July 2021 toengage and cultivate young leaders and help inform the Board of the thoughts andperceptions of younger members.
The president-elect is requested to appoint an adviser to up to three selectcommittees each year as a non-voting member.
When selecting advisers, the president-elect is encouraged to consider diversity andinclusion and give special consideration to younger past governors and Rotaractors.
These advisers should be included on all committee communications and invited toattend all committee meetings. (June 2021 Mtg., Bd. Dec. 177)
Source: April 2021 Mtg., Bd. Dec, 142

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A RTICLE 3. C LUB N AME , L OCALITY , AND A DJUSTMENT TO L OCALITY
3.010.
3.020.

Club Name
Locality (Geographical Boundaries) of a Club

3.010.

Club Name
The name of a Rotary or Rotaract club is to identify the club with the community
or area of interest of its members and to distinguish it from all other Rotary or
Rotaract clubs. Rotary and Rotaract club names shall not include references toethnicity, gender identity, political viewpoints, race, religion, sex, sexual
orientation or trademarks without written permission of the trademark owner.
However, a university-based Rotaract club may use the name of the institution ofhigher education with which it is affiliated with permission of the institution ofhigher education. The general secretary shall determine if a name is appropriate.
(October 2022 Mtg., Bd. Dec. 52)
Source: May-June 1987 Mtg., Bd. Dec. 371
Amended by November 2001 Mtg., Bd. Dec. 45; April 2019 Mtg., Bd. Dec. 165; January 2021 Mtg.,
Bd. Dec. 111; October 2022 Mtg., Bd. Dec. 52

3.010.1.

Use of Third-Party Identifiers in a Club Name
For liability and other reasons, Rotary and Rotaract clubs shall not be closely
associated with a commercial enterprise whereby one corporation has undue
influence on the club. Graphics/logos owned by these entities shall not be used in
Rotary or Rotaract club names, graphics, or logos. Names of corporations andorganizations shall only be used in a Rotary or Rotaract club name with thetrademark owner’s written permission and approval of the general secretary.
However, a university-based Rotaract club may use the name of the institution ofhigher education with which it is affiliated with permission of the institution ofhigher education. (October 2022 Mtg., Bd. Dec. 52)
Source: April 2019 Mtg., Bd. Dec. 165;
Amended by January 2021 Mtg., Bd. Dec. 111; October 2022 Mtg., Bd. Dec. 52

3.010.2.

Use of “Rotary” Name and Other Rotary Marks in a Club Name
Other than “Rotary Club” and “Rotaract Club,” clubs shall not use the “Rotary”
name or other Rotary Marks, including the name or marks of any program of Rotaryor The Rotary Foundation, or the name or marks of any other Rotary entity, in club
names. (October 2022 Mtg., Bd. Dec. 52)
Source: October 2022 Mtg., Bd. Dec. 52

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3.020.

21

Locality (Geographical Boundaries) of a Club
Each Rotary club shall be organized and exist in a locality. The club shall designate
the locality in the constitution of the club. (October 2022 Mtg., Bd. Dec. 30)
Source: January 1939 Mtg., Bd. Dec. 105
Amended by November 2001 Mtg., Bd. Dec. 45; February 2003 Mtg., Bd. Dec. 194; November 2004
Mtg., Bd. Dec. 59; October 2019 Mtg., Bd. Dec. 29; October 2022 Mtg., Bd. Dec. 30

3.020.1.

Establishment of a Club on a Cruise Ship
A cruise ship shall not be the locality of a club. It is in the best interest of Rotarythat clubs not be closely associated with a commercial enterprise whereby one
corporation has undue influence on the club. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1995 Mtg., Bd. Dec. 93
Amended by November 2001 Mtg., Bd. Dec. 45; November 2004 Mtg., Bd. Dec. 59; October 2013
Mtg., Bd. Dec. 31

3.020.2.

Change in Club Locality
Notification of action by a club to amend the provisions of its constitution relating
to locality shall be accompanied by a statement of the reasons for the amendment.
(October 2013 Mtg., Bd. Dec. 31)
Source: May-June 1965 Mtg., Bd. Dec. 260; Amended by November 2001 Mtg., Bd. Dec. 45

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A RTICLE 4. G ENERAL M EMBERSHIP GUIDELINES AND CLASSIFICATIONS
4.010.
4.020.
4.030.
4.040.
4.050.
4.060.

Diversified Membership
Personal Nature of Club Membership
General Classification and Membership Principles
Membership of Rotary Alumni in Rotary Clubs
Membership Cards
Dual Membership

4.010.

Diversified MembershipA club’s membership should be fully reflective of the community it serves.
(October 2019 Mtg., Bd. Dec. 29)
Source: January 1969 Mtg., Bd. Dec. 86; November 1987 Mtg., Bd. Dec. 89
Amended by November 2001 Mtg., Bd. Dec. 45; November 2004 Mtg., Bd. Dec. 59; June 2007
Mtg., Bd. Dec. 226; October 2019 Mtg., Bd. Dec. 29

4.010.1.

Statement on Diversity
Rotary recognizes the value of diversity within individual clubs. Rotary encourages
clubs to assess those in their communities who are eligible for membership, under
existing membership rules, and to endeavor to reflect their community with regard
to professional and business classification, gender, age, religion, and ethnicity.
(October 2013 Mtg., Bd. Dec. 31)
Source: June 2006 Mtg., Bd. Dec. 223
Amended by November 2008 Mtg., Bd. Dec. 87; October 2013 Mtg., Bd. Dec. 31

4.020.

Personal Nature of Club Membership
Membership in a club is the personal membership of the individual and not of thepartnership or corporation which employs the individual. (June 1998 Mtg., Bd. Dec.
348)
Source: COL 80-102

4.030.

General Classification and Membership Principles
Clubs should carefully consider the classification practice and broaden theinterpretation of classifications where necessary to meet the current business,
professional, occupational, and community service environment. (October 2019
Mtg., Bd. Dec. 29)
Source: November 1995 Mtg., Bd. Dec. 84
Amended by June 2007 Mtg., Bd. Dec. 226; October 2013 Mtg., Bd. Dec. 31; October 2019 Mtg.,
Bd. Dec. 29

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4.030.1.

23

Membership of Retired Persons
Retired persons being inducted into active membership in a Rotary club shall use
their former profession as their classification. (October 2019 Mtg., Bd. Dec. 29)
Source: October 2003 Mtg., Bd. Dec. 62
Amended by October 2019 Mtg., Bd. Dec. 29

4.040.

Membership of Rotary Alumni in Rotary Clubs
Although Rotary clubs should not establish any special kinds of memberships orclassifications for Rotary alumni, they should actively recruit Rotary alumni as clubmembers. Rotary clubs also should maintain contact with Rotary alumni in theirrespective localities, and use the talents of such alumni, who are not yet qualified
for membership or who have declined invitations for membership. (October 2014
Mtg., Bd. Dec. 38)
Source: May-July 1959 Mtg., Bd. Dec. 253
Amended by November 2005 Mtg., Bd. Dec. 36; June 2007 Mtg., Bd. Dec. 226; October 2014 Mtg.,
Bd. Dec. 38

4.050.

Membership Cards
Rotary clubs should issue membership cards to their active members. Any Rotarian
visiting a club who is not personally known in such club should present his or her
Rotary membership card as a means of introduction. (October 2013 Mtg., Bd. Dec.
31)
Source: COL 80-102
Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

4.050.1.

Letters of Introduction for Rotarians
RI does not issue credentials, identification cards, or letters of introduction foranyone other than those traveling on RI business. RI does not issue cards ofintroduction to students, or traveling sons and daughters of Rotarians, to serve as
an introduction and identification of the holders to individual Rotarians and officers
of clubs. (October 2013 Mtg., Bd. Dec. 31)
Source: June 1938 Mtg., Bd. Dec. 262
Amended by October 2013 Mtg., Bd. Dec. 31

4.060.

Dual Membership
For any individual Rotarian who is a member of more than one Rotary club at thesame time, Rotary International will recognize only one active membership in the
Rotary club in which an individual’s RI dues are paid, membership is counted, clubRotary International Code of Policies
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and district roles are assigned, Rotary Foundation contributions are credited, anddistrict voting privileges are granted. (June 2017 Mtg., Bd. Dec. 149)
Source: January 2017 Mtg., Bd. Dec. 124
Amended by June 2017 Mtg., Bd. Dec. 149

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A RTICLE 5. M EMBERSHIP G ROWTH AND N EW M EMBERS
5.010.
5.020.
5.030.

Membership Growth and Development
New Members
Grow Rotary Membership Operational Plan

5.010.

Membership Growth and Development

5.010.1.

Individual Rotarian’s Role in Membership Growth
All Rotarians equally share the personal responsibility to promote the benefits ofRotary membership with others. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1976 Mtg., Bd. Dec. 93;
Amended by October 2013 Mtg., Bd. Dec. 31

5.010.2.

Accurate Club Membership Monthly Reporting
When a club is suspected by the governor or director of inaccurate membership
reporting, the general secretary shall take the following action:
Determine the accuracy of the club’s membership report
If the club has not been accurately reporting its membership the Board willconsider this a serious violation of the trust placed in a club officer, and –pursuant to RI bylaws section 3.030. – will consider disciplining the club, up to
and including termination for cause.
(May 2015 Mtg., Bd. Dec.. 194)
Source: March 2005 Mtg., Bd. Dec 235;
Amended by October 2013 Mtg., Bd. Dec. 31; October 2014 Mtg., Bd. Dec. 105; January 2015 Mtg.,
Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 194

5.010.3.

Membership of Younger Persons
Clubs should seek out past Rotaractors and other younger persons who are qualified
for membership.
Clubs should find methods of increasing the appeal of membership to young men
and women who demonstrate good character, integrity, and leadership; possessgood reputation within their business, profession, occupation and/or community;
and are willing to serve in their community and/or around the world.
Clubs may waive club dues and admission fees for members under the age of 35.
In addition, clubs may provide payment of district dues for new members in thisage group, and/or, by action at an assembly or conference, districts may reduce theper capita district dues for new members in this age group. (October 2019 Mtg., Bd.
Dec. 29)

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Source: January 1970 Mtg. Bd. Dec. 150; June 1990 Mtg., Bd. Dec. 255; February 2002 Mtg., Bd.
Dec. 177; June 2002 Mtg., Bd. Dec. 254;
Amended by November 2004 Mtg., Bd. Dec. 59; June 2007 Mtg., Bd. Dec. 226; September 2016
Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

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5.020.

New Members

5.020.1.

Involvement of New Members
Clubs should encourage all new members to attend club and district events,
including the club assembly and district conference. Clubs should also include newmembers on club committees when possible. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1967 Mtg., Bd. Dec. 180; November 2004 Mtg., Bd. Dec. 59

5.020.2.

Prohibition of Mandatory Contributions to The Rotary Foundation
The Rotary Foundation has developed on the basis of voluntary contributions.
Contributions to the Foundation shall not be a condition of membership, and any
reference implying such condition of membership shall not appear on themembership application card. Clubs are prohibited from enacting a bylaw thatmakes contributions to the Foundation a condition of membership. Any reference
to such contributions on membership identification cards is not authorized.
(November 2004 Mtg., Bd. Dec. 59)
Source: November 1964 Mtg., Bd. Dec. 192; June 1999 Mtg., Bd. Dec. 298;
Amended by November 2004 Mtg., Bd. Dec. 59

5.030.

Grow Rotary Membership Operational Plan
An emphasis on growing Rotary is a key element of the RI Strategic Plan. The
Grow Rotary Membership operational plan endeavors to align operations andresources to Rotary’s strategic priorities in order to achieve long-term membershipsustainability and growth. This plan supports our existing Rotary and Rotaract
clubs’ efforts to remain relevant and attractive to new members and deliver anexperience that engages and retains existing members. The plan also seeks toexpand Rotary’s reach with innovative models that welcome more participants andgives them meaningful ways to unite and take action.
Priority: Increase Impact
Membership Initiatives:•••

Ensure a consistent message that growing Rotary is the highest internalorganizational priority of Rotary International while polio eradication remains
Rotary’s highest program priority.
Continued and coordinated vision, a unified focus and engagement of RI andTRF Senior Leadership and staff.
Enhance membership initiatives evaluation and membership reporting andmeasurement.

Priority: Expand Reach
Membership Initiatives:

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•
•
•
•
•

28

Improve Rotary’s overall age, gender, ethnic and vocational diversity based on
the existing qualifications for membership.
Strengthen the collaboration and partnership between Rotary and Rotaract
clubs.
Develop new club types and alternative participant models and additional
products that appeal to our target market.
Leverage Rotary events at all levels as opportunities to better connect withexisting and prospective members and participants, including sponsors.
Increase understanding of Rotary and promote use of Rotary resources.

Priority: Enhance Participant Engagement
Membership Initiatives:
•
•
•

•
•

Improve membership recognition opportunities for effective clubs andmembers.
Encourage clubs to offer opportunities that engage participants, personally andprofessionally.
Encourage clubs to offer local and international service opportunities, including
The Rotary Foundation, to engage current and prospective members andparticipants.
Develop indices to measure member engagement and incentivize clubs tomaximize their results.
Increase resources, curriculum, and partnerships focused on leadership andskill-building.

Priority: Increase Ability to Adapt
Membership Initiatives:•••

Continue to support surveys of existing, prospective and terminated clubmembers to be able to enhance member value and increase retention.
Continue to conduct business and technical process reviews and implement
improvements as warranted.
Continue to promote diversity in composition and recommendations of RI
Membership Committee. (October 2019 Mtg., Bd. Dec. 67)

Source: October 2019 Mtg., Bd. Dec. 67

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A RTICLE 6. F ORMER R OTARIANS AND F AMILY OF C URRENT R OTARIANS
6.010.
6.020.

Former Rotarians
Involvement of Partners and Other Family Members of Rotarians

6.010.

Former Rotarians

6.010.1.

Past Rotarians
The use of any name by an organization which would indicate a connection with
RI is prohibited unless specifically provided for under the RI constitutional
documents. (October 2013 Mtg., Bd. Dec. 31)
Source: June 1925 Mtg., Bd. Dec. IV(k);Amended by November 2004 Mtg., Bd. Dec. 59

6.010.2.

Jurisdiction of RI Board in Club Dispute
A dispute between a former Rotarian and the Rotary club in which he or she
formerly held membership is not within the jurisdiction of the RI Board, with the
exception of matters submitted to the general secretary under the provisions of the
RI Bylaws. (October 2013 Mtg., Bd. Dec. 31)
Source: July 1948 Mtg., Bd. Dec. 45;
Amended by June 2007 Mtg., Bd. Dec. 226; October 2013 Mtg., Bd. Dec. 31

Cross-References
34.040.9.
Use of Name “Rotary” and Rotary Emblem by Former Rotarians

6.020.

Involvement of Partners and Other Family Members of Rotarians
Clubs and districts are encouraged to plan and implement service projects in sucha manner that the partners and other family members of Rotarians can easily
participate.
Clubs and districts are encouraged to organize educational, service, and fellowship
programs and events in such a manner that the partners and other family membersof Rotarians can attend and participate. (October 2013 Mtg., Bd. Dec. 31)
Source: August 1999 Mtg., Bd. Dec. 71. See Also COL 89-139.

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A RTICLE 7. C LUB M EETINGS AND A TTENDANCE
7.010.
7.020.
7.030.
7.040.
7.050.
7.060.

Club Meeting Location
Programs for Club Meetings
Speakers for Club Meetings
Club Assembly
Visitors and Guests
Joint Meetings with Other Service Clubs

7.010.

Club Meeting Location
Clubs should hold their regular meeting within their locality. Each club isautonomous in determining its place of meeting. However, as each member of aclub is entitled to attend the meeting of any other club, it is expected that each club
will meet in a place where any member of any club in the world can attend its
meeting. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1947 Mtg., Bd. Dec. 166 February 1999 Mtg., Bd. Dec. 245; November 2001 Mtg.,
Bd. Dec. 45; November 2004 Mtg., Bd. Dec. 59

7.020.

Programs for Club Meetings

7.020.1.

Club Programs: Rotary Education
Clubs should periodically hold regular meetings exclusively for imparting Rotary
information, Rotary education, and leadership skills to their members. (April 2024
Mtg., Bd. Dec. 119)
Source: January 1936 Mtg., Dec. of Exec. Comm. E58;
Amended by February 2003 Mtg., Bd. Dec. 285; November 2004 Mtg., Bd. Dec. 59; April 2024 Mtg.,
Bd. Dec. 119

7.020.2.

Club Programs: Issues of Public Interest
A club may properly discuss public questions of interest to its members provided
that, when such questions are controversial, both sides are adequately presented.
No corporate action shall be taken on any pending controversial public measure.
(November 2004 Mtg., Bd. Dec. 59)
Source: January 1957 Mtg., Bd. Dec. 169; See Also February 1982 Mtg. Bd. Dec. 285
Amended by November 2004 Mtg., Bd. Dec. 59.

7.020.3.

Club Programs: Cultural, Economic, and Geographical Conditions
Clubs should arrange programs on cultural, economic and geographical conditions
in countries other than their own as a means of helping to overcome possible

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31

difficulties arising from language barriers and differences in cultural and social
backgrounds. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1964 Mtg., Bd. Dec. 149
Amended by November 2004 Mtg., Bd. Dec. 59

7.020.4.

Club Programs: The Rotary Foundation
Clubs should present at least two meeting programs during each Rotary year, oneof which should occur during the month of November, which has been designatedas The Rotary Foundation month, on the purpose, programs and fund development
activities of The Rotary Foundation. (November 2004 Mtg., Bd. Dec. 59)
Source: June 2001 Mtg., Bd. Dec. 350;
Amended by November 2001 Mtg., Bd. Dec. 43; November 2004 Mtg., Bd. Dec. 59

7.030.

Speakers for Club Meetings
7.030.1. Expenses of Speakers
Clubs that invite officers of RI, past officers of RI, or other Rotarians to come forvisits are expected to pay their expenses. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1970 Mtg., Bd. Dec. 196
Amended by June 1998 Mtg., Bd. Dec. 348

7.040.

Club Assembly
The club assembly is a meeting of all club members, including the club’s officers,
directors and committee chairs, held for the purpose of conferring on the programand activities of the club or for membership education. All members of the club are
urged to attend the assembly. The club president, or other designated officer,
presides at club assemblies. (October 2013 Mtg., Bd. Dec. 31)
Source: February-March 1983 Mtg., Bd. Dec. 248;
Amended by February 2003 Mtg., Bd. Dec. 279

7.050.

Visitors and Guests

7.050.1.

Guests at Club Meetings
Clubs should encourage members to invite guests to regular club meetings so that
non-Rotarian members of the community may be better informed about the functionof the club and its aims and objects. (November 2004 Mtg., Bd. Dec. 59)
Source: January 1973 Mtg., Bd. Dec. 125; See Also January 1916 Mgt. Bd. Dec. 16
Amended by November 2004 Mtg., Bd. Dec. 59.

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7.050.2.

32

Students as Club Guests
Clubs are encouraged to invite students to be guests at club meetings. Clubs areencouraged to take an active interest in students at universities and schools and to
see that they are familiar with the ideals and principles of Rotary. (November 2004
Mtg., Bd. Dec. 59)
Source: January 1927 Mtg., Bd. Dec. IV(i);Amended by November 2004 Mtg., Bd. Dec. 59

7.050.3.

Rotary Alumni as Guests
Clubs are encouraged to welcome Rotary alumni as guests at their meetings,
particularly alumni who have recently moved to the locality of the club. The alumni
will be expected to pay the same costs of attendance as paid by visiting Rotarians.
(October 2014 Mtg., Bd. Dec. 38)
Source: June 2007 Mtg., Bd. Dec. 231;
Amended by October 2014 Mtg., Bd. Dec. 38

7.060.

Joint Meetings with Other Service Clubs
Except on specific occasions approved by the club’s board, Rotary clubs may nothold their regular meetings with other service clubs. (November 2004 Mtg., Bd.
Dec. 59)
Source: June 1924 Mtg. Bd. Dec. IX (c); See Also February 1923 Mtg. Bd. Dec. IX (c)(2)Amended by May 1943 Mtg. Bd. Dec. 221; November 2004 Mtg., Bd. Dec. 59.

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A RTICLE 8. C LUB P ROGRAMS
8.010.
8.020.
8.030.
8.040.
8.050.

Club Autonomy of Activities
Special Observances
Basic Principles of Vocational Service
Basic Principles of Community Service
Club-Level Learning

8.010.

Club Autonomy of Activities
Clubs should develop their own programs according to the needs of theircommunities. It is not within the scope of the program of RI to sponsor or prescribe
for any club a particular service project or program.
A fundamental principle of RI is the substantial autonomy of the member clubs.
The constitutional and procedural restrictions on clubs are kept to a minimum
necessary to preserve the fundamental and unique features of Rotary. Within thatprovision there is the maximum flexibility in interpretation and implementation of
RI policy, especially at the club level. (April 2016 Mtg., Bd. Dec. 157)
Source: May-June 1927 Mtg., Bd. Dec. XIV(b)(3); May-June 1958 Mtg. Bd. Dec. 202; January 1963
Mtg., Bd. Dec. 90;
Amended by November 2004 Mtg., Bd. Dec. 59; April 2016 Mtg., Bd. Dec. 157

8.020.

Special Observances
In order to recognize and focus service, the Board has established several
observances:
Special Observance(No monthly observance)
Area of Focus: Maternal and Child Health Month
Membership and New Club Development MonthArea of Focus: Basic Education and Literacy MonthArea of Focus: Community Economic Development Month
Rotary Alumni Reconnect Week

World Interact Week

The Rotary Foundation Month

Month/Week/Day
July
AugustSeptember
October
Week (Monday
through Sunday) that
includes7 October
Week (Monday
through Sunday) that
includes5 November
NovemberRotary International Code of Policies
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Area of Focus: Disease Prevention and Treatment Month
Vocational Service MonthArea of Focus: Peacebuilding and Conflict Prevention Month
Rotary’s Anniversary: World Understanding and Peace Day
Area of Focus: Water, Sanitation and Hygiene Month
World Rotaract Week

Area of Focus: Environmental Month
Youth Service Month
Rotary Fellowships Month34
DecemberJanuary
February
23 February
March
Week (Monday
through Sunday) that
includes13 March
April
May
June

(October 2022 Meeting; Bd. Dec. 29)
Source: January 1956 Mtg., Bd. Dec. 168;
Amended by May 1956 Mtg., Bd. Dec. 238; January 1958 Mtg., Bd. Dec. 137; January 1958 Mtg.,
Bd. Dec. 141; November 1964 Mtg., Bd. Dec. 192; February 1977 Mtg., Bd. Dec. 268; February 1982
Mtg., Bd. Dec. 248; February 1987 Mtg., Bd. Dec. 299; November 1987 Mtg., Bd. Dec. 144;
November 1990 Mtg., Bd. Dec. 116; February 1996 Mtg., Bd. Dec. 219; November 2000 Mtg., Bd.
Dec. 138; July 2003 Mtg., Bd. Dec. 20; July 2005 Mtg., Bd. Dec. 17; November 2004 Mtg., Bd. Dec.
59; November 2006 Mtg., Bd. Dec. 35; October 2014 Mtg., Bd. Dec. 81; January 2015 Mtg., Bd.
Dec. 118; January 2017 Mtg., Bd. Dec. 87; January 2020 Mtg., Bd. Dec. 85; October 2022 Mtg., Bd.
Dec. 298.030.

Basic Principles of Vocational Service

8.030.1.

Statement on Vocational Service
Vocational Service is the manner in which Rotary fosters and supports theapplication of the ideal of service in the pursuit of all vocations.
The second Object of Rotary is the basis for vocational service, specifically,
encouraging and fostering:•••high ethical standards in business and professions;the recognition of the worthiness of all useful occupations;the dignifying of each Rotarian’s occupation as an opportunity to serve society.

Inherent in the vocational service ideals expressed above are:•Faithfulness and fidelity to employers, employees and associates, fair treatmentof them and of competitors, the public, and all those with whom one has any
business or professional relationships;

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35

The contribution of one’s vocational talents to the problems and needs ofsociety.

Vocational service is both the responsibility of a club and of its members. The roleof the club is to implement and encourage the objective by frequent demonstration,
by application to its own actions, by example and by development of projects that
help members contribute their vocational talents. The role of the members is toconduct themselves, their businesses, their occupations, and their professions inaccordance with Rotary principles and to respond to projects which the club has
developed. (October 2019 Mtg., Bd. Dec. 29)
Source: October-November 1987 Mtg., Bd. Dec. 164;
Amended by January 2014 Mtg., Bd. Dec. 88; October 2019 Mtg., Bd. Dec. 29;
Affirmed by June 2001 Mtg., Bd. Dec. 352

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8.030.2.

36

Rotarian Code of Conduct
All members (Rotarians and Rotaractors) are expected to:
1. Act with integrity and high ethical standards in their personal and professional
lives.
2. Deal fairly with others and treat them with respect, which includes adhering to
Rotary’s Diversity, Equity, and Inclusion Code of Conduct by using respectfullanguage, being supportive, fostering a welcoming and inclusive environment,
and celebrating diversity.
3. Use their professional skills through Rotary to improve people’s quality of life
their own communities and elsewhere in the world
4. Avoid behavior that reflects adversely on Rotary or other Rotary members.
5. Follow all codes of conduct for any Rotary-related event.
In addition, district and regional leaders, including district governors will:
6. Comply with all applicable laws and regulations in conducting Rotary businessand in their personal lives.
7. Adhere to the provisions of Constitution of Rotary International and the RotaryInternational Bylaws, as well as to the provisions established by the RI Boardin the Rotary Code of Policies.
8. Serve for the benefit of all members and participants in upholding Rotary’s
purpose, prioritize the interests of district members, and avoid even theappearance of impropriety in their conduct.
9. Foster an environment in the district that promotes safety, courtesy, dignity,
which includes promptly addressing any allegations of harassment.
10. Avoid using their office for personal prestige or benefit or to benefit family
members or friends.
11. Act on what is fair to all concerned.
12. Promote transparency about financial information, compliance with all local
and national laws relating to financial management, and adhere to Rotary’s
reimbursement policies for expenses.
13. Use confidential or proprietary information for their intended purposes (neverfor personal ones), prohibit and restrict the disclosure, communication, and useof this information, and take precautions against any accidental disclosures.
In addition to meeting the expectations for all members and for governors, directors
will:
14. Act in the best interests of all members and of RI as a whole (not just of thezones they were elected from), adhere to their duty of loyalty to RI, actRotary International Code of Policies
May 202437

independently of any inappropriate influence, and put the interests of theassociation first.
15. Follow the Board’s Conflict of Interest Policy, which is designed to preclude
even the appearance of impropriety regarding the Board’s actions, and thus
refrain from accepting any offers, gifts, or favors in exchange for influencing
or taking a position on any item that the Board will consider.
16. Carry out their responsibilities with diligent and appropriate care, including
asking reasonable questions, gathering as much information as they can before
making a decision, and generally being as prudent as anyone in a similar
position would be in similar circumstances.
17. Weigh the potential impact of their decisions, which often has a significant
impact on various groups and individuals, in a way that is consistent with The
Four Way Test, treats equally all the people who will be affected, and thus
maintains members’ confidence that the Board acts fairly and in the bestinterests of the association.
18. Report any suspected or potential violations of this code to the general secretaryor the RI president and encourage other Board members to do so in order toensure that people comply and that the goals of the code are accomplished.
19. Review this code of conduct during their orientation and then at least annually
and acknowledge that they have read it, understand it, and will comply with
their responsibilities under the code.
If the general secretary or RI president learns that a director has potentially violated
this code, they will provide all the details they can to the Board’s Executive
Committee. The committee will then obtain all relevant information and take action
as it deems appropriate, including providing counsel to the alleged violators andoffering the full Board recommendations for corrective action. Only the Board cantake disciplinary action against a director. (April 2023Mtg., Bd. Dec. 114)
Source: COL 89-148;
Amended by May 2011 Mtg., Bd. Dec. 204; September 2011 Mtg., Bd. Dec. 87; October 2013 Mtg.,
Bd. Dec. 31; January 2014 Mtg., Bd. Dec. 88; October 2014 Mtg., Bd. Dec. 60; January 2019 Mtg.,
Bd. Dec. 119; April 2023 Mtg. Bd. Dec. 114

8.030.3.

Key Messages on Vocational Service
Rotarians, clubs, and districts should implement the following strategies in theirsupport of Vocational Service:•••

Strengthen the emphasis on vocation and classification in new member
recruitment and induction
Identify means of emphasizing vocation in club activities
Create a stronger emphasis on business networking with integrity in Rotary at
the club and district levelRotary International Code of Policies
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38

Focus more attention on business networking with integrity as a means of
attracting and mentoring the new generation
Emphasize the connection between the Four Way Test and the Rotarian Codeof Conduct and their importance to the values of Rotary(January 2012 Mtg., Bd. Dec. 158)
Source: May 2011 Mtg., Bd. Dec. 204;
Amended by September 2011 Mtg., Bd. Dec. 87

8.040.

Basic Principles of Community Service

8.040.1.

1923 Statement on Community Service
Community Service is to encourage and foster the application of the ideal of service
in each Rotarian’s personal, business and community life.
In carrying out this application of the ideal of service, many clubs have developed
various Community Service activities as affording opportunities for service by theirmembers. For the guidance of Rotarians and Rotary clubs and to formulate a policy
for Rotary toward Community Service activities, the following principles arerecognized and accepted as sound and controlling:
1. Fundamentally, Rotary is a philosophy of life that undertakes to reconcile theever present conflict between the desire to profit for one’s self and the duty andconsequent impulse to serve others. This philosophy is the philosophy ofservice - “Service Above Self” - and is based on the practical ethical principlethat “One profits most who serves best.”
2. Primarily, a Rotary club is a group of representative business and professional
people and community leaders who have accepted the Rotary philosophy ofservice and are seeking:First, to study collectively the theory of service as the true basis of success andhappiness in business and in life; and second, to give, collectively, practicaldemonstrations of it to themselves and their community; and third, each as anindividual, to translate its theory into practice in business and in everyday life;and fourth, individually and collectively, by active precept and example, tostimulate its acceptance both in theory and practice by all non-Rotarians as well
as by all Rotarians;
3. RI is an organization that exists:a. for the protection, development and worldwide propagation of the Rotary
ideal of service;b. for the establishment, encouragement, assistance and administrative
supervision of Rotary clubs;Rotary International Code of Policies
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39

c. as a clearinghouse for the study of their problems and, by helpful suggestion
but not compulsion, for the standardization of their practices and of such
Community Service activities, and only such Community Service activities,
as have already been widely demonstrated by many clubs as worthwhile andas are within, and will not tend to obscure, the Object of Rotary as set out
in the RI Constitution.
4. Because they who serve must act, Rotary is not merely a state of mind, nor
Rotary philosophy merely subjective, but must translate itself into objective
activity; and the individual Rotarian and the Rotary club must put the theory ofservice into practice. Accordingly, corporate action by Rotary clubs isrecommended under the safeguards provided herein. It is desirable that every
Rotary club sponsor a major Community Service activity each fiscal year,
varied from year to year if possible before the end of the fiscal year. This
activity is to be based upon a real community need and should require thecollective cooperation of all its members. This is to be in addition to the club’s
continuing its program for the stimulation of the club members to individual
service within the community.
5. Each individual Rotary club has absolute autonomy in the selection of such
Community Service activities as appeal to it and as are suited to its community;
but no club should allow any Community Service to obscure the Object ofRotary or jeopardize the primary purpose for which a Rotary club is organized;
and RI, although it may study, standardize and develop such activities as are
general and make helpful suggestions regarding them, should never proscribe
any Community Service activity for any club.
6. Although regulations are not prescribed for an individual Rotary club in theselection of Community Service activities, the following rules are suggested forits guidance:
a. Because of the limited membership of Rotary, only in a community where
there is no adequate civic or other organization in a position to speak andact for the whole community should a Rotary club engage in a general
Community Service activity that requires for its success the active supportof the entire citizenship of the community, and where a chamber ofcommerce exists, a Rotary club should not trespass upon or assume its
functions, but Rotarians, as individuals committed to and trained in theprinciple of service, should be members of and active in their chambers ofcommerce and as citizens of their community should, along with all othergood citizens, be interested in every general Community Service activity,
and, as far as their abilities permit, do their part in money and service;b. As a general matter, no Rotary club should endorse any project, no matter
how meritorious, unless the club is prepared and willing to assume all orpart of the responsibility for the accomplishment of that which it endorses;

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c. While publicity should not be the primary goal of a Rotary club selecting
an activity, as a means of extending Rotary’s influence, proper publicity
should be given to a worthwhile club project well carried out;d. A Rotary club should avoid duplication of effort and in general should not
engage in an activity that is already being well handled by some otheragency;e. A Rotary club in its activities should preferably cooperate with existing
agencies, but where necessary may create new agencies where the facilitiesof the existing agencies are insufficient to accomplish its purpose. It is betterfor a Rotary club to improve an existing agency than to create a new andduplicative agency;
f. In all its activities a Rotary club acts best and is most successful as apropagandist. A Rotary club discovers a need but, where the responsibility
is that of the entire community, does not seek alone to remedy it but toawaken others to the necessity of the remedy, seeking to arouse thecommunity to its responsibility so that this responsibility may be placed not
on Rotary alone but on the entire community where it belongs; and while
Rotary may initiate and lead in the work, it should endeavor to secure thecooperation of all other organizations that ought to be interested and shouldseek to give them full credit, even minimizing the credit to which the Rotaryclub itself is entitled;g. Activities which enlist the individual efforts of all Rotarians generally are
more in accord with the genius of Rotary than those requiring only the massaction of the club, because the Community Service activities of the Rotaryclub should be regarded only as laboratory experiments designed to train
members of a Rotary club in service.
(January 2012 Mtg., Bd. Dec. 158)
Source: RI Convention Proceedings 23-34; 26-6; 36-15; 51-9; 66-49;
Amended by June 2007 Mtg., Bd. Dec. 226; January 2012 Mtg., Bd. Dec. 158

8.040.2.

1992 Statement on Community Service
Rotary Community Service encourages and fosters the application of the ideal ofservice to the personal, business and community life of every Rotarian. In carryingout this application of the ideal of service, a variety of activities developed by
Rotary clubs have afforded significant opportunities for service by their members.
For the guidance of Rotarians and to formulate a policy for Rotary toward
Community Service activities, the following principles are recognized:
Community Service is an opportunity for every Rotarian to exemplify “Service
Above Self.” It is the commitment and social responsibility of every Rotarian andRotary club to improve the quality of life for those who live in the community andto serve the public interest.

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41

In this spirit, clubs are encouraged to:
1. review regularly service opportunities within their communities and involve
each club member in an assessment of community needs
2. capitalize on the unique vocational and avocational talents of members in
implementing their Community Service projects
3. initiate projects in accordance with the needs of the community andcommensurate with the club’s standing and potential in the community,
recognizing that every Community Service activity, however small, is
important
4. work closely with the Interact clubs, Rotaract clubs, Rotary Community Corps,
and other groups which they sponsor in order to coordinate Community Service
efforts
5. identify opportunities to enhance Community Service projects through Rotary
programs and activities at the international level
6. involve the community, when desirable and feasible, in implementing
Community Service projects, including the provision of required resources
7. cooperate with other organizations in accordance with RI policy, to achieve
Community Service objectives
8. achieve proper public recognition for their Community Service projects
9. act as catalysts to encourage other organizations to work together in Community
Service efforts
10. transfer responsibility for continuing projects, when appropriate, to community,
service, or other organizations so that the Rotary club can become involved in
new projects
As an association of clubs, RI has the responsibility to communicate news ofCommunity Service needs and activities, and from time to time suggest programsor projects which advance the Object of Rotary and which would benefit from theconcerted efforts of Rotarians, clubs and districts who wish to participate. (May2003 Mtg., Bd. Dec. 325)
Source: COL 92-286

8.040.3.

Participation in Community Service Activities by Clubs and Districts
As a basis for effective Community Service, all club presidents are encouraged toappoint Rotarians to serve on Community Service subcommittees, as needed,within the following groups: Human Development, Community Development,
Environmental Protection, and Partners in Service. These subcommittees are urgedto:Rotary International Code of Policies
May 202442

1. ascertain community needs by comprehensive survey and analysis of theparticular relative circumstances in their respective localities;
2. encourage individual club members to supplement and strengthen such survey
and analysis by exploring the locality of the club in their personal andvocational capacities for the purpose of discovering community needs;
3. meet with other community organizations for discussion and exchange of ideas
where such meetings can be undertaken in harmony with established policy;
4. include as a factor in considering prospective members, their demonstrated
active interest in and familiarity with community needs.
(November 2004 Mtg., Bd. Dec. 59)
Source: January 1964 Mtg., Bd. Dec. 148.
Amended by June 1990 Mtg., Bd. Dec. 259; November 2004 Mtg., Bd. Dec. 59

8.040.4.

Preserve Planet Earth
Preserve Planet Earth encourages Rotary clubs to promote awareness among
Rotarians and increase the number of environmental service projects. These
activities are part the third avenue of service, Community Service. (January 2011
Mtg., Bd. Dec. 146)
Source: January 2011 Mtg., Bd. Dec. 146

Cross-References
17.030.2.
District Committees

8.050.

Club-Level Learning

8.050.1.

Club Learning Facilitator
The club president-elect may wish to appoint a club learning facilitator(s) tooversee the club learning plan during the coming year. The club learning facilitator
serves a one year term, with a limit of three consecutive terms. The club learningfacilitator should work with the club’s board and committees to ensure all learningneeds are met and work with the district learning committee, the assistant governor
assigned to the club, and the district governor for support and ideas. (April 2023
Mtg., Bd. Dec. 106)
Source: November 2006 Mtg., Bd. Dec. 104
Amended by April 2023 Mtg., Bd. Dec. 106

8.050.2.

Club Learning Plan
The club should have a comprehensive learning plan that ensures
1. Club leaders attend district learning events as appropriate

Rotary International Code of Policies
May 202443

2. Orientation is consistent and regularly provided to new members
3. Ongoing educational opportunities are available for current members
4. A leadership skills development program is available for all members.
(April 2023 Mtg., Bd. Dec. 106)
Source: November 2006 Mtg., Bd. Dec. 104
Amended by April 2023 Mtg., Bd. Dec. 106

8.050.3.

Club Leadership Development Seminar
Purpose:To develop the personal leadership skills of club members thereby enhancing theirprofessional life and developing future club leaders.
Participants:
Any interested Rotarian may attend
Suggested topics:
•
•
•
•
•
•
•
•
•
•

Communication skills
Leadership styles
Leading and motivating volunteers
MentoringTime management
Goal setting and accountability
Strategic planning
Ethics (4-Way Test)
Building Consensus
Team work

Organizer:
Club learning facilitator, club president, assistant governor, and/or district learning
committee (April 2023 Mtg., Bd. Dec. 106)
Source: November 2006 Mtg., Bd. Dec. 107
Amended by April 2023 Mtg., Bd. Dec. 106

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44

A RTICLE 9. C LUB F INANCES AND P UBLIC R ELATIONS
9.010.
9.020.
9.030.
9.040.
9.050.

Club Finances
Rotary and Rotaract Clubs in Arrears to RI
Status of Suspended Clubs
Participation of Clubs in Fundraising Activities
Club Public Relations

9.010.

Club Finances
At the beginning of each fiscal year the club’s board of directors shall prepare orcause to be prepared a budget of estimated income and estimated expenditures forthe year, which, having been agreed to by the board, shall stand as the limit ofexpenditures for the respective purposes unless otherwise ordered by action of theboard.
All bills shall be paid by the treasurer, or other authorized officer, only after
approval by two other officers or directors. An annual financial review by aqualified person shall be made of all the club’s financial transactions. (January
2008 Mtg., Bd. Dec. 142)
Source: November 2004 Mtg., Bd. Dec. 59;
Amended by January 2008 Mtg., Bd. Dec. 142

9.010.1.

Attendance of Incoming Presidents at Convention
Within the constraints of their budgets, clubs should consider sending the club's
incoming president to the International Convention as the club's delegate. (June1998 Mtg., Bd. Dec. 348)
Source: July 1934 Mtg., Bd. Dec. 25

9.010.2.

Club Promotion of Community Service Activities
Rotary clubs are encouraged to allocate an appropriate portion of their budget
annually for the purpose of increasing public awareness of club activities within thecommunity. Rotary clubs are encouraged to enhance the public image of Rotarythrough public and permanent identification of club community service activities
using the Rotary club name and emblem. Rotary clubs are encouraged to seek
appropriate public and permanent recognition for their financial and service
contributions to other organizations and causes. (June 2002 Mtg., Bd. Dec. 245)
Source: November 2001 Mtg., Bd. Dec. 124;
Amended by February 2002 Mtg., Bd. Dec. 194

9.010.3.

Support of Rotaract Club Leaders by Sponsor Rotary Clubs
Rotary clubs that sponsor one or more Rotaract clubs are encouraged to allocate an
appropriate portion of their budget annually to provide for the attendance ofRotary International Code of Policies
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45

Rotaract club officers, directors, and committee chairs at all relevant and necessary
district-level learning events. (April 2024 Mtg., Bd. Dec. 119)
Source: January 2018 Mtg., Bd. Dec. 103
Amended by April 2024 Mtg., Bd. Dec. 119

Cross-References
5.020.2.
Prohibition of Mandatory Contributions to the Rotary Foundation
18.020.6.
Formation of New Clubs: Costs
18.020.7.
Admission Fee for New Clubs

9.020.

Rotary and Rotaract Clubs in Arrears to RI
The procedures outlined in the following subsections govern the payment by Rotaryand Rotaract clubs of financial obligations to RI

9.020.1.

Procedures for Collection of Club Past Due Financial Obligations
The procedures for collecting past due financial obligations from Rotary andRotaract clubs shall be as follows:
1. a reminder notice to clubs with unpaid financial obligations of US$250 or morefor Rotary clubs and US$75 or more for Rotaract clubs will be sent 60 days
(two months) from due date; another notice will be sent 90 days (three months)
from the due date
2. termination of clubs with unpaid financial obligations of US$250 or more forRotary clubs and US$75 or more for Rotaract clubs will occur 120 days (fourmonths) from due date and the termination notification will be sent no less than
120 days from the due date
3. clubs with balances of less than US$250 for Rotary clubs and less than $75 forRotaract clubs will be contacted for payment, but termination will not bementioned
4. records of all write-offs of club financial obligations will be maintained forreview by the Board at any time.
(April 2022 Mtg., Bd. Dec. 139)
Source: July 1997 Mtg., Bd. Dec. 83, Appendix I;
Amended by May 2000 Mtg., Bd. Dec. 453; June 2002 Mtg., Bd. Dec. 285; October 2003 Mtg., Bd.
Dec. 141; June 2004 Mtg., Bd. Dec. 236; March 2005 Mtg., Bd. Dec. 178; June 2013 Mtg., Bd. Dec.
248; January 2014 Mtg., Bd. Dec. 79; April 2022 Mtg., Bd. Dec. 139

9.020.2.

Exceptions to Club Notification and Termination Procedures
The general secretary is authorized to make exceptions implementing theseguidelines which in the general secretary's judgment are warranted, based on
special or unique circumstances. (June 1998 Mtg., Bd. Dec. 348)

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46

Source: May-June 1986 Mtg., Bd. Dec. 268

9.020.3.

Notice of Termination to Governors and Directors
District governors will receive a listing of Rotary and Rotaract clubs terminated for
non-payment within their districts, and RI directors will receive a listing of Rotaryand Rotaract clubs terminated for non-payment within their zones. (April 2022
Mtg., Bd. Dec. 139)
Source: June 1983 Mtg., Bd. Dec. 333;
Amended by October 2003 Mtg., Bd. Dec. 141; June 2013 Mtg., Bd. Dec. 248; April 2022 Mtg., Bd.
Dec. 139

9.020.4.

Reinstatement of Clubs Terminated Due to Non-Payment of Financial Obligations
A terminated Rotary or Rotaract club may only seek to be reinstated up to fivemonths (150 days) after its termination. When a Rotary or Rotaract club seeks to
be reinstated within this time period, it must pay the full amount of its outstanding
financial obligations and a reinstatement fee of US$30.00 per member for Rotary
clubs and US$3.00 per member for Rotaract clubs. Additionally, Rotary andRotaract clubs must provide a current membership list. If only partial payment ismade within the five month reinstatement period, that amount will be applied to theterminated Rotary or Rotaract club’s delinquent financial obligation. TerminatedRotary or Rotaract clubs that have not fulfilled reinstatement requirements, which
include the full amount of their outstanding financial obligations the reinstatement
fee, and membership reporting within five months (150 days) of termination shalllose their original charter and are not eligible for reinstatement. Reinstated Rotaryor Rotaract clubs shall maintain their name, history, and charter, and are consideredmembers in financial good standing eligible to receive the full services of theassociation. (April 2022 Mtg., Bd. Dec. 139)
Source: October 1998 Mtg., Bd. Dec. 166;
Amended by May 2003 Mtg., Bd. Dec. 325; October 2003 Mtg., Bd. Dec. 141; February 2004 Mtg.,
Bd. Dec. 220; June 2005 Mtg., Bd. Dec. 328; June 2013 Mtg., Bd. Dec. 248; January 2014 Mtg., Bd.
Dec. 96; January 2015 Mtg., Bd. Dec. 117; April 2022 Mtg., Bd. Dec. 139

9.030.

Status of Suspended Clubs
The suspension of a club will result in the imposition of the following measures
until such time that the club has been reinstated by the board, pursuant to RI Bylaws
section 3.020.6.:
1. Club is not authorized to submit suggestions to the nominating committee forgovernor
2. Club is not authorized to vote at the district conference, district assembly andin any authorized ballot-by-mailRotary International Code of Policies
May 202447

3. Club is not authorized to concur with any proposed legislation submitted to theCouncil on Legislation or resolutions to the Council on Resolutions
4. Club is not authorized to concur with a challenge to the nomination of acandidate for district governor
5. Secretariat services cease immediately, including services of The RotaryFoundation, such as the acceptance of new, or the processing of current programapplications; and the recognition of clubs as sponsors or hosts of active RotaryFoundation program awards
6. Club will not receive the following services from the governor: a monthly letter,
inclusion on district mailing lists, and an official visit.
(October 2019 Mtg., Bd. Dec. 29)
Source: June 1983 Mtg., Bd. Dec. 333;
Amended by June 2006 Mtg., Bd. Dec. 258; January 2014 Mtg., Bd. Dec. 79; September 2016 Mtg.,
Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

9.040.

Participation of Clubs in Fundraising Activities

9.040.1.

Legal Requirements for Club Fundraising
Where local laws require a provision in a club's constitution for fundraising, a clubdesiring such authority shall act under the provisions of RI Bylaws section 2.030.3.
and seek approval of the Board for amendment of its constitution to meet local
requirements.
Where such club requests are required by law, they shall be favorably considered.
The general secretary is authorized to act for the Board in such cases. (October
2013 Mtg., Bd. Dec. 31)
Source: January 1958 Mtg., Bd. Dec. 112;
Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

Cross-References
35.070.1.
Use of Rotary Marks on Telephone Cards
35.070.2.
Use of Rotary Marks on Affinity Credit Cards

9.050.

Club Public Relations
Clubs are expected to maintain positive public and news media relations. Clubs
should be encouraged to sponsor meetings to which the public is invited.
Public relations should be directed to several audiences: Media, local government
officials, the business community, civic leaders and organizations, as well asRotary International Code of Policies
May 202448

qualified candidates for membership and people directly affected by Rotary service
projects. (October 2013 Mtg., Bd. Dec. 31)
Source: January 1933 Dec. of Exec. Comm. 152M; November 1983 Mtg., Bd. Dec. 124;
Amended by November 2004 Mtg., Bd. Dec. 59

9.050.1.

Rotarians’ Responsibility in Promotion of Rotary
Individual Rotarians are urged to help their Rotary clubs to become more
identifiable in their communities by personally informing others about what Rotary
is and does, in order to improve and expand Rotary growth and service. (October
2013 Mtg., Bd. Dec. 31)
Source: November 1995 Mtg., Bd. Dec. 82
Amended by October 2013 Mtg., Bd. Dec. 31

9.050.2.

Publicity for Club Projects and Activities
Clubs are expected to seek publicity for successful service projects and activities
which illustrate Rotary's aims and accomplishments.
Experience shows the following Rotary Stories are most effectively promoted:
1. Outstanding volunteers
2. Interaction between people in developed and developing countries
3. Local Rotary and/ or The Rotary Foundation projects
4. Rotary exchange program individuals such as Youth Exchange students,
Ambassadorial Scholars, or GSE participants
5. Human interest stories of people benefiting from Rotary service
6. PolioPlus activities – particularly in polio-endemic areas.
(November 2004 Mtg., Bd. Dec. 59)
Source: November 1983 Mtg., Bd. Dec. 124; November 2004 Mtg., Bd. Dec. 59

9.050.3.

Club Relations with Media
Clubs should reach out to the public by sharing their stories with the local media.
This can be done by identifying media targets, developing a media list andcontacting appropriate media with a press release.
In addition, club activities should include talks to clubs by news media personnel
on the role of the media. (October 2013 Mtg., Bd. Dec. 31)
Source: February 1978 Mtg., Bd. Dec. 271;
Amended by November 2004 Mtg., Bd. Dec. 59

Rotary International Code of Policies
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9.050.4.

49

Public Relations Learning for Club Officers
Clubs are encouraged to seek resources among their membership to train officers
in effective techniques to use in response to news media inquiries and interviews.
Clubs also are encouraged to include a segment on Rotary public relations in all
club leadership learning events. (April 2024 Mtg., Bd. Dec. 119)
Source: November 1991 Mtg., Bd. Dec. 137;
Amended by November 2004 Mtg., Bd. Dec. 59; April 2024 Mtg., Bd. Dec. 119

9.050.5.

Publicity for RI Through Rotary
Clubs should encourage Rotarians to pass their copy of the magazine along to nonRotarians; subscribe for the magazine for the local newspaper editor who is not a
Rotarian; place the magazine in the public school libraries; and pass along to theeditors suggestions for articles, and news of club activities. (October 2013 Mtg.,
Bd. Dec. 31)
Source: January 1936 Mtg., Bd. Dec. 197;
Amended by November 2004 Mtg., Bd. Dec. 59; October 2013 Mtg., Bd. Dec. 31

9.050.6.

Adverse Public Relations
Every club should take positive steps to prevent or correct any attitudes within its
community or conditions within the club that may harm Rotary's reputation andlimit its effectiveness. If negative public opinion is caused by misperceptions ofRotary's purpose or activities, a club should counter these misperceptions with welldirected public information and community relations efforts. (October 2013 Mtg.,
Bd. Dec. 31)
Source: November 1982 Mtg., Bd. Dec. 146
Amended by October 2013 Mtg., Bd. Dec. 31

9.050.7.

Adverse Public Relations: Governor Involvement
Where a condition exists or a problem arises which may affect other clubs or RI, aclub should advise the governor at the earliest opportunity so that a cooperative
effort can be made to address the problem. It is the governor's responsibility toadvise and assist clubs in preventing or solving local public relations problems andto advise the general secretary. The general secretary shall assist governors andclubs, keeping the president and the Board advised and referring to them problems
that may require their consideration and action. (October 2013 Mtg., Bd. Dec. 31)
Source: November 1982 Mtg., Bd. Dec. 146;
Amended by October 2013 Mtg., Bd. Dec. 31

9.050.8.

Community Speakers
Clubs are encouraged to make available to various groups in their community
speakers who can effectively talk about Rotary. (June 1998 Mtg., Bd. Dec. 348)

Rotary International Code of Policies
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Source: January 1973 Mtg., Bd. Dec. 209; June 1998 Mtg., Bd. Dec. 348

50

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51

A RTICLE 10. C LUB O FFICERS
10.010.
10.020.
10.030.
10.040.
10.050.
10.060.

Club Officers
Qualifications of the Club President
Duties of Club President
Duties of Club President-Elect
Duties of Club SecretaryClub Officer Disputes

10.010.

Club Officers

10.010.1.

Rotation of Club Officers
The best interests of a club are served by observing the principle of rotation in
office. This includes membership on the board of directors and chairpersonship ofcommittees as well as the offices of president, secretary, and treasurer. Club officers
should not be encouraged or expected to hold office for two successive years;
however, clubs may sometimes find it advantageous to elect an officer for a secondand successive year or to re-elect a former officer of the club. (September 2016
Mtg., Bd. Dec. 28)
Source: January 1936 Dec. of Exec. Comm. E34; January 1938 Mtg., Bd. Dec. 169; November 2004
Mtg., Bd. Dec. 59;
Amended by January 1943 Mtg., Bd. Dec. 123; September 2016 Mtg., Bd. Dec. 28.
Affirmed by Jan 1963 Mtg., Bd. Dec. 113. See Also April 1922 Mtg. Bd. Dec. 9 (S)10.010.2.

Annual Recognition of Club Officers
Each club is encouraged to hold a meeting at the commencement of each Rotary
year for the purpose of installing its president and other officers, recognizing thatsuch a meeting provides opportunity for club officers and members to renew andreaffirm their commitment to the objectives of RI. Such meetings may provide apublic relations opportunity to acquaint the community with the purpose and goalsof Rotary. (November 2004 Mtg., Bd. Dec. 59)
Source: November 1982 Mtg., Bd. Dec. 100;
Amended by November 2004 Mtg., Bd. Dec. 59

10.020.

Qualifications of the Club President
In addition to the qualifications listed in the Standard Rotary Club Constitution, theclub president should:
1. possess leadership skills
2. have sufficient time to lead and carry out the work of the clubRotary International Code of Policies
May 202452

3. have served in the club as a board member or as chair or member of one or moreof the major committees or as club secretary
4. possess a working knowledge of the club constitution and bylaws
5. have attended one or more district conferences and international conventions.
(November 2004 Mtg., Bd. Dec. 59)
Source: January 1947 Mtg., Bd. Dec. 164; April 1971 Mtg. Bd. Dec. 231.
See Also January 1963 Mtg. Bd. Dec. 112

10.030.

Duties of Club President
The club president has the following duties:
1. presides at meetings of the club
2. ensures that each meeting is carefully planned, opening and adjourning on time
3. presides at regular meetings (at least once a month) of the club board of
directors
4. appoints club committee chair and members who are qualified for the jobs
assigned
5. ensures that each committee has definite objectives and each is functioning
consistently
6. attends the district conference
7. cooperates with the governor and assistant governor in various club and district
Rotary matters
8. supervises the preparation of a club budget and the proper accounting of club
finances, including an annual financial review
9. ensures that a comprehensive learning program is implemented by the club andmay appoint a club learning facilitator (s) to carry out the learning, if needed
10. ensures that important information from the Governor's "Monthly Letter," andother bulletins and literature from the Secretariat and governor are passed on to
the club members
11. submits each June a comprehensive report to the club on the status of club
finances and the extent to which the club has achieved its objectives for the year
12. works cooperatively with the president-elect before leaving office to ensure thesmooth transition of authority, including the transfer of all relevant records,
documents, and financial information
13. arranges a joint meeting of the incoming and outgoing club boards to ensure thesuccess of the new administration and to provide continuity of administrations.

Rotary International Code of Policies
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53(April 2023 Mtg., Bd. Dec. 106)
Source: January 1947 Mtg., Bd. Dec. 164; November 2004 Mtg., Bd. Dec. 59;
Amended by November 2006 Mtg., Bd. Dec. 104; January 2008 Mtg., Bd. Dec. 142; October 2013
Mtg., Bd. Dec. 31.; April 2023 Mtg., Bd. Dec. 106
See Also Jan 1951 Mtg. Bd. Dec. 53; February 1923 Mtg. Bd. Dec. VIII(z)10.040.

Duties of Club President-elect10.040.1.

Appointments for Club Committees
Incoming club presidents-elect shall complete their appointments of clubcommittee chairs no later than 31 March. (November 2004 Mtg., Bd. Dec. 59)
Source: October-November 1977 Mtg., Bd. Dec. 123;
Amended by November 2004 Mtg., Bd. Dec. 59

10.040.2.

Annual Fund Goal-Setting by Clubs
The club president-elect oversees the Annual Fund goal for the club for
implementation during his or her term as president. (November 2004 Mtg., Bd. Dec.
59)
Source: May 2003 Mtg., Bd. Dec. 321;
Amended by November 2004 Mtg., Bd. Dec. 59

10.050.

Duties of Club Secretary
The club secretary is responsible for timely membership reporting to RotaryInternational in addition to any other duties included in the club constitution andbylaws. The club secretary must report the incoming club officers for the nextRotary year to Rotary International no later than 1 February. (January 2014 Mtg.,
Bd. Dec. 96)
Source: January 2014 Mtg., Bd. Dec. 96

10.060.

Club Officer Disputes
If there is a dispute within a club as to which members have been duly elected as
the club's officers, the general secretary shall request the district governor toinvestigate the dispute. The governor shall notify the general secretary which of themembers should be properly recognized as the club officers. Until the dispute is
resolved, the general secretary may rely upon the findings of the governor as towhich club members should be recognized as club officers for RI's administrative
purposes. (November 2007 Mtg., Bd. Dec. 98)
Source: November 2007 Mtg., Bd. Dec. 98

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A RTICLE 11 C LUB R ELATIONSHIPS WITH R OTARIANS AND O THERS
11.010.

Circularization

11.010.

Circularization

11.010.1.

Rotary Clubs – Approval to Solicit Cooperation, Financial Aid, or Participation in
Commercial Ventures
A club desiring to actively request (using e-mail, telephone, mail, fax, etc.) the
cooperation of one or more other clubs or members of other clubs, shall first submit
its purpose and plans to the governor or governors of the involved area and secure
his, her or their approval. Clubs requesting cooperation with non-active methods(using websites, social media or other emerging technologies that rely on
individuals or groups opting in to share or receive communications) are exempt
from this policy.
No club shall actively solicit financial assistance or participation in commercial
ventures from any other Rotary club or from individual Rotarians other than its own
members unless it first secures authorization from the RI Board.
A Rotarian shall not circularize Rotary clubs or other Rotarians on matters affecting
his or her individual business interests.
A Rotary club(s) engaging in these types of activities must comply with RI policy
for use of the Rotary Marks, including use of proper identification and qualifying
language regarding the Rotary club(s).
The general secretary shall request the governors of any districts having clubs
involved in unauthorized active solicitations to take action to end such activities.
Continued non-compliance with this policy shall be reported to the RI Board forpossible discipline for cause, up to and including termination of the club. (May2012 Mtg., Bd. Dec. 297)
Source: January 1937 Mtg., Bd. Dec. 108;
Amended by May 1956 Mtg., Bd. Dec. 207; COL 80-102; November 2004 Mtg., Bd. Dec. 59; March
2005 Mtg., Bd. Dec. 201; June 2007 Mtg., Bd. Dec. 270; May 2012 Mtg., Bd. Dec. 297

11.010.2.

Multidistrict Activities and Projects – Approval to Solicit Cooperation, Financial
Aid, or Participation in Commercial Ventures, Including Telemarketing
A multidistrict entity desiring to request the cooperation of clubs or Rotarians,
outside its own membership, in connection with any matter whatsoever, by anymeans, including telemarketing, shall first submit its purpose and plans to thegovernor or governors of the involved area and secure his, her, or their approval.

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A multidistrict entity(ies) engaging in these types of activities must comply with RI
policy for use of the Rotary Marks, including use of proper identification andqualifying language regarding the multidistrict entity(ies).
No multidistrict entity shall solicit financial assistance or participation in any
commercial venture from any Rotary club or from Rotarians other than its own
members without authorization from the RI Board.
Multidistrict entities that are not in compliance with this circularization policy
could lose their multidistrict status. (June 2007 Mtg., Bd. Dec. 270)
Source: October 2003 Mtg., Bd. Dec. 41;
Amended by November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg., Bd. Dec. 201; June 2007 Mtg.,
Bd. Dec. 270

11.010.3.

Global Networking Groups – Approval to Solicit Cooperation, Financial Aid, orParticipation in Commercial Ventures, including Telemarketing
A Global Networking Group desiring to request the cooperation of districts, clubs
or Rotarians outside of its own membership in connection with any matter
whatsoever, by any means, including telemarketing, shall first submit its purpose
and plans to the governor or governors of the involved area and secure his, her, or
their approval.
Global Networking Groups engaging in these types of activities must comply with
RI policy for use of the Rotary Marks, including use of proper identification andqualifying language regarding the Global Networking Group.
No Global Networking Group shall solicit financial assistance or participation incommercial ventures from any Rotary district or club or from individual Rotarians
other than its own members unless and until it first secures an authorization fromthe Board.
Even within the limits described above, it is not permissible for a Rotarian tocircularize other Global Networking Group members on matters affecting his or her
individual business interests. (November 2007 Mtg., Bd. Dec. 32)
Source: March 2005 Mtg., Bd. Dec. 205;
Amended by November 2005 Mtg., Bd. Dec. 38; June 2007 Mtg., Bd. Dec. 270; November 2007
Mtg., Bd. Dec. 32

11.010.4.

Telemarketing to the Public by Clubs, Districts, and other Rotary Entities
Rotary clubs, districts and other Rotary Entities, other than Rotary International and
The Rotary Foundation, desiring to use a commercial telemarketing, internet web
hosting and/or email firm to solicit the public on their behalf shall:
1. first submit its purpose and plans to the governor or governors of the involved
area and secure his, her or their approval;

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2. comply with existing Rotary circularization policy;
3. include proper identification and qualifying language regarding the Rotaryclub(s), district(s) or other Rotary Entity(ies) to be represented.
The general secretary shall request the governors of any districts that are not incompliance with the above policy to take action to end such activities. Continued
non-compliance with this policy shall be reported to the RI Board for possible
discipline for cause, including termination. (June 2007 Mtg., Bd. Dec. 270)
Source: June 2007 Mtg., Bd. Dec. 270

11.010.5.

Limited Exception to Circularization Policy
Requests from districts or clubs for cooperation and assistance with a specificinternational service project or activity are not subject to the limitation placed upongeneral circularization rules where such requests are directed to one or a limited
number of districts or clubs. (September 2011 Mtg., Bd. Dec. 34)
Source: January 1967 Mtg., Bd. Dec. 154; October 1988 Mtg., Bd. Dec. 116; September 2011 Mtg.,
Bd. Dec. 34

11.010.6.

Use of Member Data for Commercial Purposes or Circularization
No member of a Rotary club shall use any database or list of names compiled inconnection with a Rotary-related project or activity for commercial purposes. Any
directories of RI, its districts and clubs, as well as any other database or list ofnames compiled in connection with a Rotary-related project or activity shall not bemade available by Rotarians or by clubs or districts for the purpose of
circularization. This applies to directories in electronic and printed formats.
(January 2020 Mtg., Bd. Dec. 99)
Source: June 1930 Mtg., Bd. Dec. I; Jan 1937 Mtg., Bd. Dec. 108;
Amended by November 2004 Mtg., Bd. Dec. 59; March 2005 Mtg., Bd. Dec. 201; January 2020
Mtg., Bd. Dec. 99

11.010.7.

Club and District Directories
Any club or district publishing a directory shall publish in that directory a notice tothe effect that the directory is not for distribution to non-Rotarians nor may it beused as a commercial mailing list. (November 2004 Mtg., Bd. Dec. 59)
Source: June 1936 Mtg., Bd. Dec. 275;
Amended by November 2004 Mtg., Bd. Dec. 59

11.010.8.

Circularization of Rotaract Clubs
As a matter of policy, the Board does not recognize the right of any individual ororganization except RI to circularize Rotaract clubs for any commercial purpose,
except in the case of Rotaractors who are responsible for organizing Rotaract club,Rotary International Code of Policies
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district and multidistrict meetings and only within the districts directly involved.
(October 2019 Mtg., Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

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A RTICLE 12. R OTARACT C LUBS
12.010.
12.020.
12.030.
12.040.
12.050.
12.060.
12.070.
12.080.
12.090.
12.100.
12.110.
12.120.

Membership in a Rotaract Club
Sponsorship
Rotaract Club BaseStandard Rotaract Club Constitution and Recommended Rotaract Club Bylaws
Rotaract Club Suspension and Termination
Rotaract Marks
Rotaract Club Finances
Rotaract District Meetings and Activities
Rotaract Multidistrict Information Organizations
Rotaract Multidistrict Meetings and Activities
Rotaract Leadership Learning Seminars
Grow Rotaract Membership Operational Plan

12.010.

Membership in a Rotaract ClubA Rotaract club is an organization of young adults who take action throughcommunity and international service, learn leadership skills, and participate inprofessional development. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by October 2019 Mtg., Bd. Dec. 57

12.010.1.

Membership in Multiple Rotaract Clubs
1. No member shall simultaneously belong to more than one Rotaract club, or bean honorary member in the same club.
2. Active Rotaractors may be elected as honorary members to more than one
Rotaract club.
3. No Rotaract club shall elect a number of honorary members to exceed thenumber of active members in the club.
(November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

12.010.2.

Honorary Membership in Rotaract Clubs
1. Rotaract clubs may elect honorary members, for a term set by the club board.
2. Honorary members in a Rotaract club shall be active Rotaract members inanother club or community members who have distinguished themselves by
meritorious service to Rotaract, who shall:a. be exempt from paying dues;
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c. not hold any club office;d. be entitled to attend all meetings and enjoy all other privileges in the club,
but community members who are not active Rotaract members shall haveno rights or privileges in any other club.
(November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

12.010.3.

Rotaract Age Limit Policy
A Rotaract club may establish upper age limits, provided that the club obtains theconcurrence of its members and records it in their bylaws. (October 2022 Mtg., Bd.
Dec. 53)
Source: January 2020 Mtg., Bd. Dec. 102; October 2022 Mtg., Bd. Dec. 53

12.020.

Sponsorship
1. A Rotaract club is established following the notification of the district Rotaract
representative, approval of the governor, and upon certification and recognition
by Rotary International. Its existence depends upon continued recognition by
Rotary International.
2. A Rotaract club may be organized, sponsored, and counseled by Rotary club(s)or Rotaract club(s) provided that:a. Rotaract clubs shall be sponsored only by Rotary or Rotaract clubs within
the boundaries of the district in which they are located.
b. A Rotaract club may be organized and sponsored jointly by up to three
Rotary clubs or Rotaract clubs and may be sponsored jointly by more than
three Rotary clubs or Rotaract clubs with the governor’s approval if, in thegovernor’s considered judgment, the best interests of the district, thesponsor clubs, and the Rotaract club concerned would be effectively served.
A joint Rotaract committee should be created with representation from eachof the sponsor clubs.
(January 2024 Mtg., Bd. Dec. 81)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by January 1971 Mtg., Bd. Dec.164; January 1976 Mtg., Bd. Dec. 171; October 1998 Mtg.,
Bd. Dec. 92; June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd.
Dec. 101; January 2024 Mtg., Bd. Dec. 81

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12.030.

Rotaract Club Base

12.030.1.

Rotaract Club BaseA Rotaract club may be community or university-based. (October 2019 Mtg., Bd.
Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150
Amended by October 2019 Mtg., Bd. Dec. 57

12.030.2.

University-based Clubs
Where the Rotaract club is university-based, the counsel of sponsor club(s) shall be
exercised in full cooperation with the university authorities, with the understandingthat such clubs are subject to the same regulations and policies established by theuniversity authorities for all student organizations and extracurricular activities of
the university (or other institution of higher education.) (October 2022 Mtg., Bd.
Dec. 53)
Source: January 1968 Mtg., Bd. Dec. 150; January 1971 Mtg., Bd. Dec.164;
Amended by June 2010 Mtg., Bd. Dec. 214; October 2022 Mtg., Bd. Dec. 53

12.030.3.

Satellite Clubs
A community or university-based club may establish a satellite club, whose
members shall be members of the club, for the purpose of establishing flexible
meeting times, alternate locations, or to encourage a group of current members withpotential to establish a new club in the future. (November 2020 Mtg., Bd. Dec. 69)
Source: November 2020 Mtg., Bd. Dec. 69

12.040.

Standard Rotaract Club Constitution and Recommended Rotaract Club
Bylaws12.040.1.

Standard Rotaract Club Constitution
There shall be a “Standard Rotaract Club Constitution” prescribed by RotaryInternational and subject to amendment only by the Board of Directors of RotaryInternational. As a prerequisite of its organization and certification, each Rotaract
club shall adopt the “Standard Rotaract Club Constitution” and shall automaticallyadopt all amendments thereto subsequently made. (October 2019 Mtg., Bd. Dec.
57)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by June 2010 Mtg., Bd. Dec. 214

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62

Recommended Rotaract Club Bylaws
Each Rotaract club shall adopt bylaws not inconsistent with the “Standard Rotaract
Club Constitution” and with policy established by Rotary International. (October
2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150

12.050.

Rotaract Club Suspension and Termination

12.050.1.

Suspension of Rotaract Club
1. The general secretary may suspend any club that fails to report club andmembership information to RI annually, no later than 30 June.
2. The general secretary may reinstate any suspended club if such annual reporting
is completed by such time as deemed necessary by the general secretary.
(October 2019 Mtg., Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

12.050.2.

Status of Suspended Rotaract Clubs
The suspension of a club will result in the imposition of the following measures
until such time that the club has been reinstated:•••

Club is not authorized to participate in RI events and activities;
Club is not authorized to receive awards or recognition from RI or TRF;
Club will not receive communications from RI.

(October 2019 Mtg., Bd. Dec. 57)
Source: October 2019 Mtg., Bd. Dec. 57

12.050.3.

Termination of Rotaract Clubs
A Rotaract club may be terminated:
1. By Rotary International, for:a. failure to function in accordance with its constitution
b. initiating, or maintaining, or retaining in its membership an individual who
initiates or maintains litigation against Rotary International, The RotaryFoundation, or the district, including their directors, trustees, officers, andemployees, orc. for other cause
2. By the Rotaract club itself upon its own determination.

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63(October 2022 Mtg., Bd. Dec. 30, 53)
Source: January 1968 Mtg., Bd. Dec. 150; January 2015 Mtg., Bd. Dec. 136;
Amended by October 2022 Mtg., Bd. Dec. 30 and 53

12.060.

Rotaract Marks
Rotaract club members shall be entitled to use and display the Rotaract name andlogo in an appropriate and dignified manner during their period of membership ina Rotaract club and shall relinquish such entitlement upon termination ofmembership in a Rotaract club or upon the termination of the Rotaract club in
conformity with the Rotary Code of Policies Article 34.060.4. (October 2019 Mtg.,
Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57

12.070.

Rotaract Club Finances
1. Individual Rotaractors shall pay annual membership fees to their Rotaract club
to cover the cost of club administration.
2. Any fees, dues or assessments on the membership of any Rotaract club shall be
nominal and shall be only for the purpose of covering the cost of administering
the club.
3. Funds for activities and projects undertaken by Rotaract clubs shall be raisedby such clubs apart from membership fees, dues or assessments and shall beplaced into a separate account.
4. A thorough audit by a qualified person shall be made once each year of all the
club’s financial transactions.
5. It is the responsibility of the Rotaract club to raise the funds necessary to carryout the program of the club.
6. Rotaract clubs should not make general solicitations for financial assistancefrom Rotary clubs or from other Rotaract clubs. Sponsor clubs may provide
financial support when mutually agreed upon.
7. No part of the expenses of meetings of Rotaract clubs shall be paid by RotaryInternational.
8. Rotaract clubs should establish financial guidelines to ensure that all funds aremanaged in a responsible and transparent manner, including all monies
collected to support service projects, consistent with laws and banking
regulations in the country, including plans for disbursement of funds should the
Rotaract club disband or be terminated.

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64(October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150; May 1988 Mtg., Bd. Dec. 402;
Amended by February 2004 Mtg., Bd. Dec. 182; June 2004 Mtg., Bd. Dec. 236; January 2012 Mtg.,
Bd. Dec. 187; October 2019 Mtg., Bd. Dec. 57

12.080.

Rotaract District Meetings and Activities

12.080.1.

District Rotaract Committee
District Governors are encouraged to appoint a district Rotaract committee as notedin Rotary Code of Policies section 17.030.2. (October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by October 2019 Mtg., Bd. Dec. 57

12.080.2.

District Rotaract Representative
1. A district with two or more Rotaract clubs must elect a district Rotaract
representative from among their membership. The method of election shall be
determined by the Rotaract membership, reviewed by the district Rotaract
committee, and approved by the district governor in advance of elections. The
district Rotaract representative must have served as a Rotaract club president or
as a member of the district Rotaract committee for one full term before taking
office.
2. In a district with one Rotaract club, the district Rotaract representative shall be
the most recent, available past Rotaract club president.
3. The district Rotaract representative will be guided and counseled by the Rotary
governor and should work with the district Rotaract committee and otherappropriate Rotary district committees.
4. The district Rotaract representative in conjunction with other district leaders,should:a. Develop and distribute a district Rotaract newsletterb. Support and implement leadership learning eventsc. Conduct Rotaract promotion and extension activities throughout the districtd. Plan and implement service activities (if approved by three-fourths of theRotaract clubs in the district)e. Provide advice and support to Rotaract clubs in implementing their projects
f. Help coordinate joint Rotary-Rotaract activities in the districtg. Coordinate public relations activities for Rotaract at the district levelRotary International Code of Policies
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h. Plan and implement a learning session for Rotaract club officers in the
district
i. Assist in establishing new Rotaract clubs
5. All election disputes shall be resolved locally by the district governor based on
district policy in consultation with the district Rotaract chair. RI will notintervene.
(April 2024 Mtg., Bd. Dec. 119)
Source: January 1969 Mtg., Bd. Dec. 155;
Amended by January 1973 Mtg., Bd. Dec. 172; May 1988 Mtg., Bd. Dec. 392; March 1992 Mtg., Bd.
Dec. 236; June 2009 Mtg., Bd. Dec. 217; June 2010 Mtg., Bd. Dec. 214; October 2012 Mtg., Bd. Dec.
92; January 2015 Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57; January 2024 Mtg., Bd. Dec.
81; April 2024 Mtg., Bd. Dec. 119

12.080.3.

District Rotaract Meetings and Activities
1. Rotaract clubs may organize district conferences or other meetings beyond theclub level, with the approval of the district governor, to bring together all
Rotaractors and Rotarians in the district to inspire greater collaboration, discuss
important topics, or provide leadership learning events.
2. No meeting of members of Rotaract clubs beyond the club level shall have any
legislative authority nor shall be so organized as to give the appearance of
having such authority.
3. At a district Rotaract meeting, a three-fourths majority of the Rotaract clubs ina district may vote to undertake a district service project.
4. Such a project must be approved by the governor, and specific plans andinstructions for the administration of the district project must also have theapproval of the governor and three-fourths of the Rotaract clubs in the district.
(April 2024 Mtg., Bd. Dec. 119)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by January 1976 Mtg., Bd. Dec. 174; February 1981 Mtg., Bd. Dec. 307; March 1992 Mtg.,
Bd. Dec. 229; June 2010 Mtg., Bd. Dec. 214; October 2019 Mtg., Bd. Dec. 57; April 2024 Mtg., Bd.
Dec. 11912.080.4.

District Rotaract Finances
1. The district should make provisions to fund the administrative activities of the
district Rotaract committee.
2. All district Rotaract activities shall be financed by the Rotaract clubs in the
district.

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3. The cost of district Rotaract meetings shall be minimal and within the financial
means of those participating. No expenses of district Rotaract meetings shall be
paid by Rotary International.
4. A district Rotaract service fund may be established to raise funds for a district
service project. Contributions to such a fund must be voluntary and cannot bemade enforceable upon the individual.
5. A service fund must be approved by the governor, and specific plans andinstructions for use of the fund must also have the approval of the governor andthree-fourths of the Rotaract clubs in the district.
6. The governor must appoint a district fund committee to be responsible forcollecting and administering the district fund, such committee to be composedof at least one Rotaractor and one Rotarian from the district Rotaract committee.
7. The district service fund must be kept in a bank account which clearly indicatesthat the fund is the property of the district Rotaract organization and not thepersonal property of any individual Rotaractor or Rotaract club.
(October 2019 Mtg., Bd. Dec. 57)
Source: January 1968 Mtg., Bd. Dec. 150;
Amended by January 1973 Mtg., Bd. Dec. 172; February 1981 Mtg., Bd. Dec. 307; June 2010 Mtg.,
Bd. Dec. 214; January 2012 Mtg., Bd. Dec. 187; October 2019 Mtg., Bd. Dec. 57

12.090.

Rotaract Multidistrict Information Organizations

12.090.1.

Formation of a Rotaract MDIO
Districts may develop a multidistrict organization between Rotaract clubs in the
districts concerned, provided that:
•

•
•

•

•

there is no objection by the governors of each of the districts concerned;
authorization is secured from the general secretary, acting on behalf of the RI
Board of Directors, to develop and maintain such an organization
the organization complies with RI policy or is subject to termination of its status
by the general secretary on behalf of the RI Board of Directors
each member district is represented by its district Rotaract representative.
Alternatively, a district may appoint a proxy, as needed, to carry out activities
within the multidistrict organization
funds needed to implement the organization’s activities (i.e. production anddistribution of regional club directories and newsletters, dissemination of
Rotaract program information, general correspondence) cannot be madeenforceable
the organization has no decision making or legislative powers, except for
decisions concerning the activities of the organization

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the organization shall establish a voting mechanism to be reviewed by the
district governors.

(April 2021 Mtg., Bd. Dec. 156)
Source: March 1992 Mtg., Bd. Dec. 229; November 2006 Mtg., Bd. Dec. 74; January 2015 Mtg., Bd.
Dec. 136;
Amended by January 2021 Mtg., Bd. Dec. 84; April 2021 Mtg., Bd. Dec. 156

12.090.2.

Purpose of a Rotaract MDIO
The purpose of a Rotaract Multidistrict Information Organization is to:•••build a sense of community and common purpose, especially aligned with
Rotary’s strategic objectives and areas of focus, in the region,
offer leadership opportunities that engage members beyond the club or district,strengthen the relationship between Rotaract and Rotary at the club, district,zone, and regional level.

(April 2021 Mtg., Bd. Dec. 156)
Source: April 2021 Mtg., Bd. Dec. 156

12.090.3.

Objectives of a Rotaract MDIOThe objectives of a Rotaract Multidistrict Information Organization may include,
but are not limited to:
•
•
•
•
•

disseminate information to the member district,facilitate communication between the member districts, Rotaract clubs within
the member districts, and other Rotaract MDIOs,
provide leadership or professional development opportunities to officers orindividuals within the member districts,
support and facilitate multidistrict service projects in accordance with the policy
for Rotaract multidistrict service projects,
plan and organize events to promote networking, fellowship, and professional
development for the member districts.

(April 2024 Mtg., Bd. Dec. 119)
Source: April 2021 Mtg., Bd. Dec. 156
Amended by April 2024 Mtg., Bd. Dec. 119

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12.100.

Rotaract Multidistrict Meetings and Activities

12.100.1

Multidistrict Rotaract Meetings

68

1. Meetings of Rotaract club members from more than one district, particularly
from districts in more than one country, are to be held under the guidance of thehost governor and the district Rotaract committee, and in conjunction with thehost district Rotaract representative. Such meetings are subject to the advanceapproval of the governors of the districts involved. Invitations to governors tohold multidistrict Rotaract meetings must be accompanied by:a. information including the date, location, purpose, facilities, program andparticipants of the proposed meeting;b. a copy of the anticipated meeting budget with assurance that the sponsors
are in a position to and will assume complete responsibility for contractualand financial obligations inherent in the meeting;c. assurance that the planning and implementation of the proposed meeting
will be carried out under the direct supervision of Rotaractors and Rotarians;
2. The host club or district must maintain liability insurance for multidistrict
Rotaract meetings with coverage and limits appropriate for the geographic
location. Evidence of such coverage must be provided to RI or the governor ofany participating district upon request.
3. The district Rotaract representative shall inform the RI director(s) for thezone(s).
(October 2019 Mtg., Bd. Dec. 57)
Source: June 2010 Mtg., Bd. Dec. 214
Amended by October 2019 Mtg., Bd. Dec. 57

12.100.2.

Multidistrict Rotaract Service Projects
Rotaract service projects involving clubs in two or more districts may be
implemented provided that such projects:
1. are, in nature and scope, within the capability of the clubs and Rotaractors in
the districts to undertake successfully without interfering with or detractingfrom the scope and effectiveness of club activities;
2. shall not be undertaken initially unless each district Rotaract representative
concerned has agreed to such a joint project and then, only after approval of
two-thirds of the clubs in each district;
3. shall be undertaken with the approval of the governors concerned;
4. shall be under the direct supervision of the district Rotaract representative
concerned; the custody of all funds contributed or collected for such projects

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shall be the responsibility of the district representatives concerned, through acommittee of Rotaractors from within the districts involved, who may be
appointed to assist in administering any such project and related funds;
5. shall involve the participation by Rotaract clubs and/or individual Rotaractors
on a voluntary basis, clearly presented as such; the cost of participation by aclub or individual Rotaractor, if any, should be kept to a minimum, and not be
implicitly or directly made an obligation in the form of a per capita tax, orassessment or otherwise.
(October 2019 Mtg., Bd. Dec. 57)
Source: March 1992 Mtg., Bd. Dec. 229;
Amended by October 2019 Mtg., Bd. Dec. 57

12.100.3.

INTEROTA
1. INTEROTA is not an official meeting of Rotary International, but RI provides
support to INTEROTA through approval of its program content and by
supplying representation of RI leadership at this event.
2. Rotaractors, prior to making a bid to host an INTEROTA meeting, shall obtainapproval from the host district governor(s), district governor(s)-elect, anddistrict governor(s)- nominee. The winning INTEROTA bid shall be submitted
by the host district Rotaract representative to the general secretary for approval
on behalf of the Board no later than one year prior to the event. Complete
proposals shall include:a. written approval of the host governor(s) and the RI director for the region
b. information including the date, location, facilities, program, bidding
process, and participantsc. a copy of the anticipated meeting budget with assurance that the sponsors
are in a position to and will assume complete responsibility for contractualand financial obligations inherent in the meetingd. assurance that the planning and implementation of the proposed meeting
will be carried out under the direct supervision of Rotaractors or Rotarians
3. The host district(s) must maintain liability insurance for INTEROTA withcoverage and limits appropriate for the geographic location. Evidence of suchcoverage must be provided to RI or the governor of any participating district
upon request.
(October 2019 Mtg., Bd. Dec. 57)
Source: March 1997 Mtg., Bd. Dec. 238;
Amended by June 2010 Mtg., Bd. Dec. 214; January 2015 Mtg., Bd. Dec. 136. Affirmed by February
2000 Mtg., Bd. Dec. 306; October 2019 Mtg., Bd. Dec. 57

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12.110.

Rotaract Leadership Learning Seminars

12.110.1.

Learning and Support by the Sponsor Rotary ClubAn effective Rotaract club depends on the guidance, support, and active
participation of the sponsor Rotary club(s). Rotarians should be involved in thelearning events of Rotaractors, Rotaract club officers, directors, and committee
chairs.
Sponsor Rotary clubs should:••

appoint Rotarian mentors to Rotaractors in their sponsored Rotaract clubs
promote district, multidistrict, and international learning opportunities for
Rotaractors, including the Rotaract Preconvention.

(April 2024 Mtg., Bd. Dec. 119)
Source: October 2012 Mtg., Bd. Dec. 92;
Amended by January 2015 Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57; April 2023 Mtg.,
Bd. Dec. 106; April 2024 Mtg., Bd. Dec. 119

12.110.2.

Learning and Support by the Rotary District
1. An effective Rotaract club also depends on the support of the Rotary district.
The district Rotaract representative, in conjunction with the district Rotaract
committee chair, the district learning facilitator, the district governor-elect, andthe district governor, shall promote Rotaract needs during planning for Rotaract
learning events, and other district events.
2. The district Rotaract representative should organize a Rotaract district
conference to promote service, increase international understanding, enhance
professional development, and build friendship and connection. Where
possible, the Rotaract district conference should occur in conjunction with theRotary district conference and include at least one joint session.
3. The chair of the district Rotaract committee and the district Rotaract
representative shall facilitate a one to two-day leadership learning event for all
incoming Rotaract club officers, directors, and committee chairs.
(April 2024 Mtg., Bd. Dec. 119)
Source: October 2012 Mtg., Bd. Dec. 92;
Amended by January 2015 Mtg., Bd. Dec. 136; October 2019 Mtg., Bd. Dec. 57; April 2023 Mtg.,
Bd. Dec. 106; April 2024 Mtg., Bd. Dec. 119

12.110.3.

Rotaract Preconvention
1. The Rotaract Preconvention brings Rotaractors together to inspire and informthem to develop strong clubs and districts, build international friendships, andRotary International Code of Policies
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enhance the connections between Rotaract and Rotary at an international level.
Through a variety of sessions, the preconvention:a. Provides learning, encouragement, and motivation to Rotaract
representatives to advance Rotaract in their districts and to strengthen theirconnection to Rotaryb. Facilitates sharing between Rotarians and Rotaractors, including past clubpresidents, district Rotaract representatives, and multidistrict leaders as wellas those new to Rotaract
2. Rotary districts shall pay for the attendance of district Rotaract representatives
at district, multidistrict, or international leadership learning seminars. District
governors are encouraged to defray all or part of the costs associated with theattendance of district Rotaract representatives-elect at the Rotaract
Preconvention Meeting.
(April 2024 Mtg., Bd. Dec. 119)
Source: October 2012 Mtg., Bd. Dec. 92;
Amended by October 2019 Mtg., Bd. Dec. 57; April 2024 Mtg., Bd. Dec. 119

12.120.

Grow Rotaract Membership Operational Plan
An emphasis on growing Rotary’s member and participant-base is a key element of
the RI Strategic Plan. The Grow Rotaract Operational Plan endeavors to alignoperations and resources to Rotary’s strategic priorities in order to achieve longterm membership sustainability and growth. This plan supports our existing
Rotaract clubs’ efforts to remain relevant and attractive to new members and deliver
an experience that engages and retains existing members. The plan also seeks toexpand Rotaract’s reach with innovative models that welcome more participants
and gives them meaningful ways to unite and take action.
Priority: Increase Impact
Membership Initiatives:
•
•

•

•

Ensure a consistent message that Rotaract is a unique, independent and valued
membership type.
Foster a perception shift, where the majority of Rotarians see value in Rotaract
and believe their Rotary experience is better as a result of collaboration with
Rotaract club members.
Expand access to funding from The Rotary Foundation to Rotaract
members/clubs for district and global grants and evaluate the success andsustainability of their projects.
Encourage greater giving to The Rotary Foundation by Rotaract members basedon a tailored donor engagement and recognition strategy that resonates with thistarget audience.

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Priority: Expand Reach
Membership Initiatives:•••

Over the next 5-7 years, achieve growth in Rotaract membership and havemechanisms in place to monitor and measure transitions from Rotaract toRotary club membership.
Develop new club models and other opportunities to participate with Rotarythat appeal to younger and diverse participants.
Leverage Rotary events at all levels as opportunities to better connect withexisting and prospective Rotaract members and participants.

Priority: Enhance Engagement
Membership Initiatives:
•
•
•

•

Encourage clubs to offer opportunities that engage Rotaract members,
personally and professionally.
Improve membership and service recognition opportunities for effective
Rotaract clubs and members.
Better define the value and member benefits of Rotaract while creating a
distinctly appealing, flexible, and innovative club experience tailored for young
adults.
Better integrate learning materials and opportunities, including in-person
volunteer-led learning events (PETS, district conferences, etc.).

Priority: Increase Ability to Adapt
Membership Initiatives:
•

•

•

•

Establish a fee structure for Rotaract that generates adequate revenue toguarantee products and services for Rotaractors that matches their expectations
related to value, socio-economic status, and is internationally competitive basedon market research.
Distribute Secretariat responsibilities associated with serving and supporting
Rotaractors and Rotaract clubs to more closely match the support and services
provided to Rotarians and Rotary clubs.
Update RI Code of Policies to fully integrate Rotaract as a membership type,while providing sufficient distinction between Rotary and Rotaract clubs as
unique member experiences.
Continue to promote the perspectives of Rotaract members in Committees andother leadership appointments.

(April 2024 Mtg., Bd. Dec. 119)
Source: April 2022 Mtg., Bd. Dec. 138
Amended by April 2024 Mtg., Bd. Dec. 119

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CHAPTER III – DISTRICTS
ArticlesArticle 17.
Article 18.
Article 19.
Article 20.
Article 21.

Rotary Districts
New Club Development and Extension of Rotary
District Officers
District Meetings
Multidistrict Activities

A RTICLE 17. R OTARY D ISTRICTS
17.010.
17.020.
17.030.
17.040.
17.050.

Rotary Districts, General
Incorporation of Districts
District Leadership Plan
District-Level Elections
District Records

17.010.

Rotary Districts, General

17.010.1.

Role of the District
A district is a group of clubs within a geographical boundary established by the
Board. The purpose of a district is to strengthen and support clubs. Districts are notrequired to complete a particular service project or program. (April 2018 Mtg., Bd.
Dec. 160)
Source: January 1973 Mtg., Bd. Dec. 123;
Amended by March 2005 Mtg., Bd. Dec. 199; June 2005 Mtg., Bd. Dec. 322; January 2015 Mtg.,
Bd. Dec. 118; September 2016 Mtg., Bd. Dec. 74; April 2018 Mtg., Bd. Dec. 160

17.010.2.

Authority to Act
Districts are authorized to act only on their own behalf. A district does not have theauthority to act, negotiate, or contract on behalf of Rotary International or The
Rotary Foundation. (April 2018 Mtg., Bd. Dec. 160)
Source: September 2016 Mtg., Bd. Dec. 74;
Amended by April 2018 Mtg., Bd. Dec. 160

17.010.3.

Size of the District
Because districts that have a large membership base are more effective than districts
with fewer clubs and Rotarians, the Board encourages all districts to strive to haveat least 75 clubs and 2,700 members.
Larger districts have:Rotary International Code of Policies
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•
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•

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A larger pool of qualified Rotarians from which to select governors, assistantgovernors, and other district leadersMore resources for carrying out large-scale, sustainable service projects
Greater potential for raising Rotary’s visibility
Larger and more dynamic district conferences and meetings
More effective learning events for club and district leaders(April 2024 Mtg., Bd. Dec. 119)
Source: November 1997 Mtg., Bd. Dec. 173;
Amended by February 1999 Mtg., Bd. Dec. 246; August 1999 Mtg., Bd. Dec. 80; January 2015 Mtg.,
Bd. Dec. 118; April 2018 Mtg., Bd. Dec. 160; April 2024 Mtg., Bd. Dec. 119

17.010.4.

Establishment of Districts Within Zones
At its first meeting of each year, the RI Board establishes Rotary’s zones and any
needed adjustments to the zone sections, for that year. (April 2018 Mtg., Bd. Dec.
160)
Source: July 1995 Mtg., Bd. Dec. 17;
Amended by April 2018 Mtg., Bd. Dec. 160

17.010.5.

Districting
Through districting, the Board redraws district boundaries, either by dividing
districts, by realigning clubs within districts, or by consolidating districts.
1. As stated in RI Bylaws section 15.010.1, the Board may change the boundaries
of a district with fewer than 20 clubs or 1,100 Rotarians or merge clubs in these
districts with adjacent districts, or divide a district with more than 100 clubs or
5,400 Rotarians.
2. All districts are bound by RI Bylaws 15.010. to accept clubs from districts withfewer than 20 clubs or 1,100 Rotarians whose boundaries are redrawn.
3. District governors use the District Reorganization Form, available from thegeneral secretary, to propose districting changes.
4. When districts are consolidated or divided, all of the affected districts’ future
governors who have already been selected (elected, nominated, or designated)
are offered the opportunity to serve in the newly merged or divided district,although some may not serve during their originally selected term.
5. In districts with 1,100 or more Rotarians or fewer than 20 clubs, the governor(s)of the existing district(s) must share the districting proposal with the clubs.
Clubs have 30 days from receipt of the proposal to discuss and vote on the
proposal. If a majority of clubs in a district with 1,100 or more Rotarians or
fewer than 20 clubs reject the proposal it does not move forward. Each
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district(s) did not reject the proposal and signatures of the current and future
elected governors.
6. The districting committee evaluates districting proposals and sends its
recommendation to the Board.
7. The District Reorganization Form asks for:a. The proposal
b. Description of the new district boundaries
c. Suggestions for the new district numbers. Consolidated or divided districts
must have new numbers to ensure the accuracy of Rotary reports andhistorical archives. The consolidated district may not use the number of
either of the merged districts. The Board ultimately assigns new district
numbers.
d. The desired effective date of the changee. The current and future district leadership plans for the affected districts,
including the number of assistant governors and number of clubs assigned
to each8. The general secretary will provide the following data to the districting
committee for each districting proposal:a. The affected districts’ membership history, based on 1 July invoices forthe past five years
b. A list of the affected districts’ clubs, including their charter date andmembership as of their most recent club invoice; the list will highlight the
number and percentage of clubs with fewer than 20 members and clubs
chartered in the past three years.
(October 2022 Mtg., Bd. Dec. 30)
Source: April 2018 Mtg., Bd. Dec. 150:
Amended by October 2022 Mtg., Bd. Dec. 30

17.010.6.

Districting Criteria
The procedures for districting shall be as follows:
1. Districting decisions are based on the official membership of the district as of
1 July or 1 January, whichever is the most recent at the time of the Board
meeting.
2. Districting proposals may consider geographical boundaries, potential for
district growth, and cultural, economic, language, and other relevant factors
3. New districts should:
a. Have at least 60 clubs or 2,100 members

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b. Have demonstrated potential for growth to at least 75 clubs and 2,700
members within 10 years, based on their five-year membership history
c. Have at least 90 percent of its clubs be clubs that were chartered at least
three years before the date of the proposal
d. Have more than 20 members in at least 80 percent of their clubs
4. For districts that have 1,200 members or fewer:••

The districting committee will request an annual membership development
plan from the district and share district consolidation information.
The director and the district’s governor-elect, governor-nominee, andgovernor-nominee-designate will receive copies of all correspondence
about the district’s size and will be asked to work together on increasing
membership.

5. Where district boundaries remain the same and the district boundary descriptionchanges involve only changes to the names of states, provinces, etc., the generalsecretary is authorized to approve the changes on behalf of the Board.
6. The general secretary is authorized to act on behalf of the Board to approve
district boundary changes that involve the transfer of up to 10 clubs, or of anarea where there is no Rotary club, from one district to another. The current
governors of the districts that are involved must agree to the change.
The approved boundary modification will take effect the next 1 July. (October 2019
Mtg., Bd. Dec. 29)
Source: August 1999 Mtg., Bd. Dec. 80;
Amended by February 2003 Mtg., Bd. Dec. 271; February 2004 Mtg., Bd. Dec. 204; November 2004
Mtg., Bd. Dec. 58; February 2007 Mtg., Bd. Dec. 189; June 2007 Mtg., Bd. Dec. 226; January 2008
Mtg., Bd. Dec. 196; September 2011 Mtg., Bd. Dec. 117; January 2012 Mtg., Bd. Dec. 211; June2013 Mtg., Bd. Dec. 196; June 2013 Mtg., Bd. Dec. 236; January 2015 Mtg., Bd. Dec. 118;
September 2016 Mtg., Bd. Dec. 28; January 2017 Mtg., Bd. Dec. 130; April 2018 Mtg., Bd. Dec. 160;
October 2018 Mtg., Bd. Dec. 63; October 2019 Mtg., Bd. Dec. 29

17.010.7.

Additionally-Supported Districts
The board may authorize the general secretary to assign additionally-supported
status to certain districts identified by the Board to provide additional support
because of unique geographical, language, cultural, economic, social, political, orother factors.
Additionally-supported status allows the Board to maintain districts that do notmeet the minimum numbers of clubs or members as designated in RI Bylaws
section 15.010. The additional support lasts for a period of up to three years, unlessthe Board extends the timeframe.
The RI Board will provide the following:Rotary International Code of Policies
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•

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Up to a total of US$200,000 for all additionally-supported districts annually for
additional learning events, membership development, promotion ofparticipation in The Rotary Foundation and other support as determined by thegeneral secretary after consultation with the director and district leadership
Tools, advice, and other resources needed to reach membership targets andother benchmarks designated by the general secretary
An exemption from having to hold their district governor selection process 24
months in advance of the term of office

Additionally-supported districts will be reviewed annually by the Districting
Committee. In the second year of the districts’ additionally-supported status theDistricting Committee will recommend to the Board whether to extend or remove
the additionally-supported status. This includes the possibility to transfer clubs intoanother district, and if a governor-elect will attend the next International Assembly.
(April 2024 Mtg., Bd. Dec. 119)
Source: May 2011 Mtg., Bd. Dec. 235;
Amended by January 2012 Mtg., Bd. Dec. 210; January 2015 Mtg., Bd. Dec. 118; April 2019 Mtg.,
Bd. Dec. 161; April 2024 Mtg., Bd. Dec. 119

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17.020.

Incorporation of Districts

17.020.1.

Incorporation Process
A district may seek the approval of the Board to incorporate upon the approval ofat least two-thirds of the clubs in the district in a vote at a district conference, or ina ballot-by-mail. In either process, each club shall be entitled to one vote. Upon
approval of the Board, the district may incorporate.
The incorporated district shall, in all respects, possess all of the powers, rights andprivileges, and shall perform all of the obligations and requirements of a district
under the constitution, bylaws, and policies of RI.
Insofar as the provisions of the laws of the local jurisdiction shall permit, thecorporate documents of an incorporated district shall be consistent with theconstitution, bylaws, and policies of RI. In the event that there is any amendment
to the constitution, bylaws, or policies of RI that cause a district’s corporate
documents to be inconsistent with the amended constitution, bylaws, or policies of
RI, the district shall immediately amend its corporate documents so that they shallagain become consistent. District corporations shall act in accordance with theconstitution, bylaws, and policies of RI, and shall not take any action inconsistent
with the constitution, bylaws, and policies of RI.
A district shall immediately notify the general secretary if a provision of the lawsof the local jurisdiction precludes the incorporated district from taking any action
necessary or requires the incorporated district to take any action prohibited under
the constitution, bylaws, or policies of RI.
The district must submit to the general secretary on behalf of the Board thecorporate documents required to be submitted to the local jurisdiction in order toincorporate. Upon completion of the incorporation process, subsequent
amendments to these corporate documents need not be submitted to the Board forreview. However, any amendments must be consistent with the constitution,
bylaws, and policies of RI.
The district governor shall be responsible for supervising the incorporation process.
The incorporated district should be structured in furtherance of the District
Leadership Plan.
The corporate documents of each incorporated district shall include provisions
assuring that the district corporations comply with the following requirements:
1. The name of the incorporated district shall be “Rotary International District(district number), (Inc., LLC, etc.)”
2. The corporation shall be a not-for-profit entity, and it shall pay no dividend andno part of its money, property or other assets shall be distributed to its members,
directors, or officers

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3. Where any provision of the corporate documents of the incorporated district is
not in conformity with the constitution, bylaws, or policies of RI, the terms ofthe constitution, bylaws, or policies of RI shall prevail at all times
4. All Rotary clubs in the incorporated district shall be members of theincorporated entity
5. The initial membership of the district shall be the Rotary clubs in the district asof the time of the incorporation. The addition or removal of a club or clubs froma district pursuant to the RI bylaws shall immediately and automatically resultin a corresponding change in the membership of the district corporation
6. Only Rotary clubs in the district may be members of the incorporated district
7. The district corporation shall immediately and automatically cease operations
and begin dissolution upon directive of the RI Board or upon the approval of
two-thirds of the clubs in a vote at the district conference or in a ballot-by-mail.
The district governor shall provide the Board notice of a decision by the district
to dissolve the corporation, and shall provide a final report upon the completionof the dissolution process
8. The board of directors and officers of the district corporation shall be limited toRotarians who are members of clubs in the district
9. The directors of the district corporation shall include the current district
governor, the district governor-elect, and the most recent past district governor
who served in that district, and such other Rotarians, if any, as may be
determined by the district. The number and terms of the directors shall be as
required by local law and as provided for by the incorporated district’s
corporate documents
10. The current district governor shall be the highest officer of the incorporated
district and shall serve as chair of the board of directors. The district may electsuch other officers as required by local law and as provided for in its corporate
documents
11. The governor shall report annually to the clubs on the status of the district
incorporation.
(January 2015 Mtg., Bd. Dec. 118)
Source: March 2005 Mtg., Bd. Dec. 199;
Amended by January 2015 Mtg., Bd. Dec. 118

17.020.2.

Districts with Clubs in More Than One Jurisdiction
A district with clubs in more than one jurisdiction may incorporate in any of thejurisdictions and shall take such further steps to register in the other jurisdiction(s)as appropriate.

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No district with clubs in more than one jurisdiction shall incorporate in ajurisdiction that would favor one club or Rotarian over another, or would place any
limitations on the ability of any club or Rotarian to exercise all of the rights andprivileges afforded them under the constitution, bylaws, or policies of RI. (March
2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

17.020.3.

Tax Status of Incorporated Districts
An incorporated district may seek special beneficial tax exemption and status
within its local jurisdiction. However, districts incorporated in the United States
must utilize Rotary International’s 501(c)(4) group tax exemption. (March 2005
Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

17.020.4.

Notice of Dissolution
A governor shall provide the Board immediate notice of any dissolution or otherchange in the status of the district corporation. (March 2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

17.020.5.

General Secretary Authority to Allow Variations for Good Cause
The general secretary may allow variations from the requirements of this policy forgood cause. (July 2016 Mtg., Bd. Dec. 14)
Source: March 2005 Mtg., Bd. Dec. 199;
Amended by July 2016 Mtg., Bd. Dec. 14

Cross-References
21.010.
Guidelines for Multidistrict Activities, Projects and Organizations
32.050.1.
General Secretary’s Authority Regarding Incorporation of Districts

17.030.

District Leadership Plan
All districts are required to develop and adopt a District Leadership Plan (DLP) in
conformity with sections 17.030.1.-17.030.3. of the Rotary Code of Policies.
The required components of the DLP are as follows:
1. Common terminology such as “assistant governor,” “district learningfacilitator,” “district committees,” and “club leadership plan”
2. Defined responsibilities and duties for assistant governors, district learningfacilitators, district committee members, and club leadership
3. District committees that ensure continuity of leadership within the district

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4. A clear statement of the duties and responsibilities that the governor cannot
delegate
5. A defined plan for assisting clubs in the implementation of a corresponding clubleadership plan
The District Leadership Plan provides for the appointment by the governor ofassistant governors to carry out much of the administrative work associated withclub operations, thereby giving the governor more time to:
1. emphasize the importance of membership attraction and engagement
2. motivate Rotarians to participate in club and district activities and projects
through attendance at specific events
3. encourage participation in the programs of The Rotary Foundation, andfinancial support of the Foundation through Foundation recognition programs
4. recognize the work of individual Rotarians, through personal recognition
5. plan for the future of the district
6. address the long term development of the clubs in the district through the Club
Leadership Plan
7. undertake the duties set forth in section 16.030. of the RI Bylaws
A District Leadership Plan must address the following issues:
1. The number of assistant governors appointed based on the needs of each district,taking into consideration factors such as geography, language, culture, thebalance of strong and weak clubs in each area, and the number of clubs an
assistant governor can reasonably be expected to support. (It is recommended
that between four and eight clubs be assigned to each assistant governor, but inno case shall an assistant governor be responsible for only one club.)
2. How the assistant governors will be trained
3. What committees the district will need
4. Communication procedures between the governor, assistant governors and the
district committees
5. How the district will provide for continuity in leadership through the use of
assistant governors
6. How the district will provide for continuity within committees as appropriate
or necessary
7. Methodology used to appoint and/or remove assistant governors
8. A corresponding Club Leadership Plan for clubs in the district

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The current district governor, governor-elect, and governor-nominee should reachconsensus on the following:
1. District’s strategic plan
2. District appointments that last more than one year
3. District service projects that last more than one year.
(April 2023 Mtg., Bd. Dec. 106)
Source: February 2000 Mtg., Bd. Dec. 338.
Amended by February 2001 Mtg., Bd. Dec. 261; February 2002 Mtg., Bd. Dec. 197; November 2002
Mtg., Bd. Dec. 138; November 2004 Mtg., Bd. Dec. 128; June 2007 Mtg., Bd. Dec. 306; January
2015 Mtg., Bd. Dec. 118; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85.; April
2023 Mtg., Bd. Dec. 106
Affirmed by November 2002 Mtg., Bd. Dec. 137.
See Also February 1999 Mtg., Bd. Dec. 216

17.030.1.

Assistant Governors
Assistant governors are appointed by the governor-elect to motivate and support agroup of designated clubs to thrive. Duties for assistant governors may include thefollowing:
1. Visit each club regularly to discuss the club activities, resources, andopportunities
2. Support clubs in setting and achieving goals, finding solutions to challenges,
resolving conflicts, and meeting their district and RI administrativerequirements
3. Serve as a liaison between clubs and district committees
4. Assess clubs’ ability to thrive and mentor club leaders on strategies to maketheir club successful
5. Encourage clubs’ involvement in district activities and committees
6. Keep the governor informed on progress of the clubs
7. Stay up to date on Rotary initiatives
8. Share status of clubs with successor
Minimum criteria in selecting assistant governors include:
1. active member in good standing in a club in the district for at least three years
2. served as president of a club for a full term, or as a charter president for at least
six months
Additional criteria in selecting assistant governors should include:
1. knowledge of clubs, district and Rotary including relevant policies and Rotary’s
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2. demonstrated leadership skills and qualities including, listening,communication, motivation, accessibility, integrity and being proactive
3. regular participation in district events
Assistant governors may be appointed on an annual basis for a one-year term,
subject to reappointment for a total of three years.
It is recommended that no past governor serve as an assistant governor.
Districts are responsible for determining any financial support provided to assistantgovernors. (January 2020 Mtg., Bd. Dec. 85)
Source: February 1996 Mtg., Bd. Dec. 201;
Amended by November 1996 Mtg., Bd. Dec. 83; July 1997 Mtg., Bd. Dec. 56; February 2001 Mtg.,
Bd. Dec. 261; June 2004 Mtg., Bd. Dec. 268; November 2004 Mtg., Bd. Dec. 128; November 2006
Mtg., Bd. Dec. 104; January 2009 Mtg., Bd. Dec. 132; January 2015 Mtg., Bd. Dec. 118; January
2015 Mtg., Bd. Dec. 148; October 2018 Mtg., Bd. Dec. 57.
Affirmed by November 2002 Mtg., Bd. Dec. 137

17.030.2.

District Committees
District committees are charged with carrying out the goals of the district asformulated by the governor with the advice of the assistant governors. The
governor-elect, governor, and immediate past district governor should work
together to ensure continuity of leadership and succession planning. The governorelect is responsible for appointing committee members to fill vacancies, appointing
committee chairs and conducting planning meetings prior to the start of the year in
office.
The following district committees shall be appointed:
•
•
•
•
•

Finance
Membership
Public Image
Rotary Foundation
Learning

The following district committees may be appointed:
•
•
•
•
•
•
•
•

AlumniCommunity Service
Convention Promotion
District Conference
Diversity, Equity, and Inclusion
Interact
International Service
New Generations Service ExchangeRotary International Code of Policies
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Rotaract
Rotary Friendship Exchange
Rotary Youth Leadership Awards
Youth Exchange

Additional district committees are appointed when they serve a specific function as
identified by the governor and the district leadership team.
Committee Chairs:
The current district governor cannot serve as a district committee chair. It is
recommended that district committee chairs be past governors, governor-nominees,
past assistant governors, or effective past district committee members. All
committee chairs should be selected and reported to RI by 31 December in the year
before taking office on 1 July.
Committee Qualifications:
The minimum recommended qualification for appointment to a district committee
is membership, other than honorary, in good standing in a Rotary or Rotaract clubin the district. District governors are strongly encouraged to appoint Rotaractors toevery district committee.
Learning and Development Requirements:
District committee chairs shall attend the district team learning seminar prior toserving as chair. Committee members should participate in district learning events
as outlined in Sections 20.060. through 20.090. of this Code.
Relation to Rotary Regional Leaders:District committees are encouraged to work with regional leaders (RCs, RPICs,
RRFCs, E/MGAs) as well as Rotarians appointed by the RI president.
Reporting Requirements:
District committees shall report to the governor on the status of their activities on aregular basis. District committees shall report successful activities to RI for possible
publication in RI publications and on the RI website.
(April 2024 Mtg., Bd. Dec. 119)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by November 2004 Mtg., Bd. Dec. 128; January 2014 Mtg., Bd. Dec. 88; May 2014 Mtg.,
Bd. Dec. 113; October 2014 Mtg., Bd. Dec. 77; January 2015 Mtg., Bd. Dec. 118; June 2017 Mtg.,
Bd. Dec. 181; October 2018 Mtg., Bd. Dec. 57; April 2019 Mtg., Bd. Dec. 163; October 2019 Mtg.,
Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127; June 2021 Mtg., Bd. Dec. 184; April 2023 Mtg., Bd. Dec.
106; January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg., Bd. Dec. 119

17.030.2.1.

Finance Committee
1. Purpose: The district finance committee shall safeguard the assets of the district
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expenses of district administration, and shall prepare a budget and an annual
report on the status of the district’s finances.
2. Structure: The district treasurer shall serve as ex-officio member of thecommittee.
3. Additional Qualifications of Members: Preference should be given to those withprevious service as club treasurer and/or Rotarians and Rotaractors withaccounting/finance experience.
4. Duties and Responsibilities:
a. Prepare a budget of district expenditures in cooperation with the district
governor to be submitted to the clubs at least four weeks prior to approval
at a meeting of incoming club presidents.
b. Review and recommend the amount of per capita levy to be approved inaccordance with RI Bylaws section 15.060.2.
c. Assure that proper records of income and expenditures are kept.
d. Prepare a yearly financial report to be presented by the immediate past
district governor according to RI Bylaws section 15.060.4.
e. A member of the committee, preferably the treasurer, shall, together withthe district governor, be a signatory on the bank account(s) of the district
fund. The bank account shall be held in the name of the district.
(April 2020 Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by June 2007 Mtg., Bd. Dec. 226; January 2015 Mtg., Bd. Dec. 118; June 2017 Mtg., Bd.
Dec. 149; April 2020 Mtg., Bd. Dec. 127

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Membership Committee
1. Purpose: Under the direction of the governor, the committee will identify,
promote and implement membership strategies that will result in membershipdevelopment and growth, and the formation and support of new Rotary andRotaract clubs within the district.
2. Additional Qualifications of Members:a. The chair must have significant knowledge of, commitment to, andexperience with membership attraction and engagement activities.
b. Preference should be given to Rotarians and Rotaractors who have beensuccessful in inviting new members to join Rotary or Rotaract,
implementing membership programs and who are members of clubs thathave diversified membership.
c. Consideration should be given to those who have served as chairs of clubcommittee(s) related to membership.
d. Preference should be given to individuals who have been active andsuccessful in establishing and nurturing new clubs.
3. Duties and Responsibilities:
a. Assist club membership committee chairs in carrying out their
responsibilities of attracting new members and engaging existing members.
b. Manage prospective members through the Manage Membership Leads pageon My Rotary.
c. Assist in organizing, establishing and supporting new and different types ofclubs, where Rotary is currently not present, as well as in areas where
Rotary is already active.
d. Communicate committee progress, challenges and opportunities with your
Rotary coordinator and district governor on a regular basis.
4. Appointment and Preparation of Chair: To be effective, the district membershipcommittee must have continuity of leadership; therefore, the committee chair
shall be appointed for a three-year term, subject to review, with documented
agreement of the governor, governor-elect and governor-nominee for their termof service.
The district governor (if selected) for each of the years of the three-year term of
the membership committee chair will participate in the selection of the chair.
This selection should take place and be reported to Rotary International no later
than 31 December before taking office on 1 July of the following calendar year.
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shall attend a learning event conducted by the Rotary coordinator as
appropriate.
(April 2024 Mtg., Bd. Dec. 119)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by November 2002 Mtg., Bd. Dec. 55; June 2005 Mtg., Bd. Dec. 316; November 2007
Mtg., Bd. Dec. 93; January 2015 Mtg., Bd. Dec. 118; May 2015 Mtg., Bd. Dec. 181; June 2017 Mtg.,
Bd. Dec. 181; October 2019 Mtg., Bd. Dec. 29; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg.
Bd. Dec. 85; April 2020 Mtg., Bd. Dec. 127; June 2020 Mtg., Bd. Dec. 190; April 2024 Mtg., Bd. Dec.
11917.030.2.3.

Public Image Committee
1. Purpose: The district public image committee should promote Rotary and foster
understanding, appreciation and support for the programs of Rotary. The
committee should promote awareness among Rotarians and Rotaractors that
effective publicity, favorable public relations and a positive image are desirable
and essential goals for Rotary.
2. Additional Qualifications of Members: Preference should be given to those whohave experience as a club public image chair and to Rotarians and Rotaractors
with media, public image or marketing skills.
3. Duties and Responsibilities:
a. Encourage clubs within a district to make public image a priority.
b. Promote Rotary to the media, community leaders, and beneficiaries ofRotary’s programs.
c. Promote Rotary’s visual identity and voice.
d. Communicate with the governor and the chairs of key committees to stay
informed about district projects and activities.
e. Liaise and collaborate with the Rotary Public Image Coordinator.
f. Share RI public image materials with clubs.
g. Seek opportunities to speak to individual clubs about the importance of club
public image.
4. Additional Learning Requirements: In addition to the chair, as many committee
members as possible should attend a learning event conducted by the Rotary
Public Image Coordinator as appropriate.
(April 2024 Mtg., Bd. Dec. 119)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 127; April 2024 Mtg., Bd.
Dec. 119

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Rotary Foundation Committee
Policy pertaining to the district Rotary Foundation committee is determined by theTrustees of The Rotary Foundation as outlined in Article 25 of the RotaryFoundation Code of Policies. (October 2019 Mtg., Bd. Dec. 29)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by October 2019 Mtg., Bd. Dec. 29

17.030.2.5.

Learning Committee
1. Purpose: The committee is responsible for supporting the governor andgovernor-elect in training club and district leaders and overseeing the overall
learning plan for the district.
2. Additional Qualifications of Members: Preference should be given to Rotarians
and Rotaractors with learning and development, education or facilitation
experience.
3. Duties and Responsibilities:
a. Assist the convener, usually the governor or governor-elect, of eachlearning meeting in the district, including Rotary required learning.
b. Under the direction of the meeting’s convener, the committee is responsible
for one or more of the following aspects:
i. Program content (in accordance with board-recommended curricula)ii. Conducting sessionsiii. Identification of speakers and other volunteers
iv. Preparing Rotary International Learning Facilitators
v. Program evaluation
vi. Logistics
vii. Marketing to target audiencesc. If the district is part of a multidistrict PETS, work in accordance with thepolicies and procedures of that multidistrict PETS.
(October 2023 Mtg., Bd. Dec. 24)
Source: June 2004 Mtg., Bd. Dec. 269;
Amended by January 2015 Mtg., Bd. Dec. 118; September 2017 Mtg., Bd. Dec. 51; October 2019
Mtg., Bd. Dec. 44; April 2020 Mtg., Bd. Dec. 127; April 2023 Mtg., Bd. Dec. 106

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Alumni Committee
1. Purpose: This committee identifies ways in which clubs and the district canoffer meaningful opportunities for alumni to engage with Rotary to support
Rotary's fundraising, membership, and service.
2. Additional qualifications: Preference should be given to those who are alumni
or have professional experience working with alumni.
3. Duties and Responsibilities:
a. Work in conjunction with other district committees, particularly
membership, Foundation, and programs committees (e.g. Interact, Rotaract,
RYLA, Rotary Youth Exchange), to identify alumni and their skills(speaker, project skills, potential to be a member, contributor to Foundation
and Rotary programs, etc.) and connect these individuals to clubs anddistrict activities.
b. Lead cross-promotion efforts between programs and promote service
opportunities.
c. Create awareness of how to work with alumni to maintain their relationshipwith Rotary.
d. Encourage alumni to report their data to RI and work with fellow district
chairs to ensure program participants are properly reported to RI.
e. Abide by privacy and youth protection policies and local law.
f. Support and coordinate alumni events and associations, where appropriate.
(April 2020 Mtg., Bd. Dec. 127)
Source: October 2014 Mtg., Bd. Dec. 77;
Amended by June 2017 Mtg., Bd. Dec. 181; October 2019 Mtg., Bd. Dec. 29; April 2020 Mtg., Bd.
Dec. 12717.030.2.7.

Community Service Committee
1. Purpose: This committee promotes programs, activities, and resources related
to community, vocational, and youth service and offers additional support for
Rotary, Rotaract and Interact clubs.
2. Additional qualifications: Preference should be given to Rotarians andRotaractors with experience in planning and implementing local, sustainable
service efforts of varied sizes.
3. Duties and Responsibilities:
a. help identify new trends, issues or problems within the district that clubs
may want to address

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b. visit clubs within the district to speak about successful Community Service
projects and provide information on Rotary programs and emphases to help
strengthen their projects
c. encourage and assist club Community Service chairs in carrying out their
responsibilities
d. encourage clubs to organize a Rotary Community Corps (RCC) if
appropriate, and encourage district-level RCC meetings to exchange
project development ideas
e. maintain intercommittee communication with other district committees
f. organize district-level club Community Service chair meetings, inconnection with the district conference, district training assembly and othermeetings, to exchange ideas and promote projects
g. identify areas for cooperation between club Community Service projects
and local non-Rotary service organizations, by sharing information andhelping clubs to set goals
h. request regular reports on successful Community Service projects fromclub Community Service chairs, for promotion through the governor’smonthly letter, and report to RI for possible publicationi. organize exhibits of outstanding Community Service projects at district
and zone meetings
j. organize district-wide Community Service activities.
k. promote resources for service and engagement, inclusive of Rotary
Fellowships and Rotary Action Groups.
l. facilitate district recognition for clubs and/or individuals who advance theprinciples of Rotary, including vocational service and empowering andengaging young people.
(April 2020 Mtg., Bd. Dec. 127)
Source: June 1990 Mtg., Bd. Dec. 260; June 2017 Mtg., Bd. Dec. 181;
Amended by April 2020 Mtg., Bd. Dec. 127

17.030.2.8.

Convention Promotion Committee
1. Purpose: The committee shall promote attendance at the annual Convention to
Rotarians throughout the district.
2. Additional Qualifications of Members: Preference should be given to Rotarians
and Rotaractors who have attended a minimum of one previous RI Convention
and/or with marketing skills.
3. Duties and Responsibilities:

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a. Attend club and district meetings to promote the convention
b. Serve as a local resource for convention materials and informationc. Create or expand a district website with links to RI’s website
d. Translate important convention information into local language(s), if
necessarye. Identify and target potential registrants by e-mail, letters, and other methodsof communication(April 2020 Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 127

17.030.2.9.

District Conference Committee
1. Purpose: Under the direction of the governor, the district conference committee
shall plan, promote and implement the necessary arrangements to ensure good
programming and maximum attendance at the district conference.
2. Additional Qualifications of Members: Preference should be given to those whohave experience in the meeting coordination and/or hospitality industry and/or
to Rotarians and Rotaractors with media, public image or marketing skills.
3. Duties and Responsibilities: Under the direction of the governor:
a. Select the district conference venue and coordinate all related logisticalarrangements.
b. Coordinate the finances of the conference to ensure maximum attendance.
c. Promote conference attendance with particular emphasis on:i. new Rotarians and Rotaractors;
ii. all members of newly-organized clubs in the district; andiii. representation from every club in the district and the family of Rotary.
d. Promote the district conference to external audiences, such as the media,
community leaders, and beneficiaries of Rotary’s programs.
e. Provide relevant, motivational, and informative programs(April 2020 Mtg., Bd. Dec. 127)
Source: February 2001 Mtg., Bd. Dec. 261;
Amended by January 2015 Mtg., Bd. Dec. 118; September 2017 Mtg., Bd. Dec. 51; April 2020 Mtg.,
Bd. Dec. 127

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17.030.2.10. District Diversity, Equity, and Inclusion Committee
1. Purpose: The district diversity, equity and inclusion committee should support
member, club, and district efforts to grow and diversify our membership andparticipation and promote diversity, equity and inclusion practices and policies
for members, participants and the community.
2. Additional Qualifications of Members: The committee members should reflect
the of the district and include members of Rotary and Rotaract clubs andparticipants. It is preferred that members have one or more of the following
qualities:
a. Experience leading diversity, equity and inclusion activities
b. Professional diversity, equity and inclusion experience or educationc. Lived diversity, equity and inclusion experience
3. Duties and Responsibilities:
a. Provide diversity, equity and inclusion edu-cation in cooperation with the
district learning committee.
b. Evaluate district policies and guidelines using a diversity, equity andinclusion lens and recommend changes to increase the diversity, equity andinclusion of those policies and guidelines.
c. Advise district leadership on creating a welcoming district culture.
4. Additional Learning Requirements: The chair and members should complete
the diversity, equity and inclusion courses offered by Rotary.
5. Appointment of Chair: To be effective, the district diversity, equity andinclusion committee must have continuity of leadership; therefore, thecommittee chair shall be appointed for a three-year term, subject to review, with
documented agreement of the governor, governor-elect and governor-nominee
for their term of service.
The district governor (if selected) for each of the years of the three-year term of
the diversity, equity and inclusion committee chair will participate in theselection of the chair. This selection should take place and be reported to RotaryInternational no later than 31 December before taking office on 1 July of thefollowing calendar year.
Any removal for cause must have the prior approval of all the district governors(if selected) for each of the remaining years of the three-year term.
(April 2024 Mtg., Bd. Dec. 119)
Source: June 2021 Mtg., Bd. Dec. 184;
Amended by November 2021 Mtg., Bd. Dec. 34; April 2023 Mtg., Bd. Dec. 106; April 2024 Mtg.,
Bd. Dec. 119

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17.030.2.11. Interact Committee
1. Purpose: The district Interact committee, composed of Rotarians, Rotaractors,
and Interactors, promotes and supports the activities of Interact clubs.
2. Additional Qualifications of Members: Preference should be given to those whohave club-level experience with Interact, Interact adviser, Interact alumni, andInteract members with leadership potential. Participation of Interactors is
contingent upon receiving prior approval from a parent/guardian. Where
feasible and practicable there should be provision for continuity of membershipby appointing one or more members for a second term.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to Interact.
b. Promote program participation through regular contact with assistantgovernors and clubs.
c. Promote Interact by inviting participants to speak at events and encourage
clubs to get involved.
d. Support the organization of new Interact clubs.
e. Provide support to Interact club advisors, including youth protection.
f. Oversee other administrative functions of Interact clubs within the district.
g. Liaise with other youth-serving district committees (i.e. RYLA and YouthExchange) to encourage participation and collaboration in all youth
programs and to strengthen youth protection district wide.
4. Appointment of Chair: The district Interact committee chair (a Rotarian orRotaractor), appointed by the governor, and the district Interact representative(an Interactor), elected by the Interact clubs in the district (as described in
section 41.010), should serve as co-chairs of this committee. It is highly
recommended that districts use a leadership succession plan, consulting all
members of the committee as well as the governor-elect and governor-nominee,
to draw from the expertise of experienced committee members and develop
leaders within the committee. The plan should also arrange for an overlap
period, so that incoming chairs learn important procedures and policies fromtheir predecessors.
(February 2022 Mtg., Bd. Dec. 103)
Source: May 1967 Mtg., Bd. Dec. 253; April 2020 Mtg., Bd. Dec. 127; February 2022 Mtg., Bd. Dec.
103

17.030.2.12. International Service Committee
1. Purpose: The district International Service committee supports clubs with theirinternational service projects and helps enhance the quality of the district’s

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humanitarian efforts by identifying resources and experts to advise oninternational service projects and global grants.
2. Additional Qualifications of Members: Preference should be given to members
who are past district governors, past regional Rotary Foundation coordinators,
past assistant regional Rotary Foundation coordinators, and those withexperience with international service projects.
3. Duties and Responsibilities:
a. Promoting greater awareness of resources and strategies for projectplanning, implementation, identifying key local subject matter experts, andestablishing direct lines of communication and accountability for all typesof international service, with a special emphasis on improving global grantapplications and the development of partnerships between international
Rotary clubs and districts.
b. Confer and cooperate with other leaders from across the district including
but not limited to the district Rotary Foundation, grants subcommittee,
community service, vocational service and alumni committees, to identify
and promote resources for improved projects and grants.
c. Collaborate with district Rotaract representatives, Rotary Action Groups,
the The Rotary Foundation Cadre of Technical Advisers, and other experts
interested in assisting with project and global grant applications.
4. Appointment of Chair: To be effective, the district international service
committee chair must have continuity of leadership and success planning. A
district’s governor-elect, in consultation with the immediate past district
governor and district governor-nominee, is encouraged to appoint a past district
governor, past regional Rotary Foundation coordinator, or a past assistantregional Rotary Foundation coordinator to chair this committee, to serve a termof three years without reappointment limits.
(April 2020 Mtg., Bd. Dec. 127)
Source: November 1985 Mtg., Bd. Dec. 84.
Amended by October 1988 Mtg., Bd. Dec. 116; June 1990 Mtg., Bd. Dec. 264; September 2011
Mtg., Bd. Dec. 34; January 2015 Mtg., Bd. Dec. 118; April 2016 Mtg., Bd. Dec. 170; October 2018
Mtg., Bd. Dec. 34; October 2019 Mtg., Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127

17.030.2.13. New Generations Service Exchange Committee
1. Purpose: To promote New Generations Service Exchange as an opportunity forthe development of vocation and/or professional development and service.
2. Additional Qualifications of Members: Preference should be given to those withgeneral knowledge of Rotary and a strong enthusiasm for young adultleadership development, professional development, vocational exchange, for
the New Generations Service Exchange (NGSE) program, and program alumni.

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Ability to communicate in English and previous experience working with
Rotary Youth Exchange should also be regarded as positive attributes.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to New Generations Service
Exchange.
b. Promote program participation through regular contact with assistantgovernors and clubs.
c. Promote New Generations Service Exchange by encouraging members,
program participants, and alumni to get involved.
d. Cultivate relationships with other participating districts to encourage
exchange opportunities.
e. Prepare and submit a budget to the governor and the district financecommittee for approval to ensure that no personal financial profit is being
made from New Generations Service Exchange activities.
4. Appointment of Chair: Because of the special knowledge and experience thatadministering a young adult exchange program requires, it is highly
recommended that districts use a leadership succession plan, consulting all
members of the committee as well as the governor-elect and governor-nominee,
to draw from the expertise of experienced committee members and develop
leaders within the committee. The plan should also arrange for an overlap
period, so that incoming chairs learn important procedures and policies fromtheir predecessors.
(April 2020 Mtg., Bd. Dec. 127)
Source: April 2020 Mtg., Bd. Dec. 127

17.030.2.14. Rotaract Committee
1. Purpose: The district Rotaract committee, composed of equal numbers ofRotarians and Rotaractors, supports Rotaract clubs in the district.
2. Additional Qualifications of Members: Preference should be given to those whohave club-level experience with Rotaract, Rotaract alumni, and Rotaract
members with leadership potential. Where feasible and practicable there should
be provision for continuity of membership by appointing one or more members
for a second term.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to Rotaract.
b. Promote engagement through regular contact with assistant governors andclubs.

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c. Promote Rotaract by inviting participants to speak at events, partner onservice projects, and attend joint leadership and professional development
learning events.
d. Support the organization of new Rotaract clubs.
e. Provide learning opportunities and support to Rotaract club officers andadvisors.
f. Prepare and submit a budget to the governor and the district financecommittee for approval to ensure that no personal financial profit is being
made from Rotaract activities.
g. Oversee other administrative functions of Rotaract clubs within the district.
4. Appointment of Chair: The district Rotaract committee chair (a Rotarian),
appointed by the governor, and the district Rotaract representative (aRotaractor), elected by the Rotaract clubs in the district, should serve as cochairs of this committee. It is highly recommended that districts use a leadership
succession plan, consulting all members of the committee as well as thegovernor-elect and governor-nominee, to draw from the expertise ofexperienced committee members and develop leaders within the committee.
The plan should also arrange for an overlap period, so that incoming chairs learn
important procedures and policies from their predecessors.
(April 2024 Mtg., Bd. Dec. 119)
Source: June 2009 Mtg., Bd. Dec. 217;
Amended by October 2019 Mtg., Bd. Dec. 57; April 2020 Mtg., Bd. Dec. 127; April 2024 Mtg., Bd.
Dec. 11917.030.2.15. Rotary Friendship Exchange Committee
1. Purpose: To promote Rotary Friendship Exchange as an opportunity to increaseinternational understand, cultural immersion, professional development,international service and introduce participants to Rotary.
2. Additional Qualifications of Members: Preference should be given to those withgeneral knowledge of Rotary and a strong enthusiasm for the Rotary Friendship
Exchange program, intercultural understanding, professional development,
vocational exchange, international service, and cultural immersion. Ability tocommunicate in English and previous experience working with adultinternational exchanges should also be regarded as positive attributes.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to Rotary Friendship Exchange.
b. Promote program participation.
c. Cultivate relationships with other participating districts to encourage
exchange opportunities.

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d. Coordinate reciprocal international exchanges around one of the following
themes: cultural, vocational, service.
e. Prepare and submit a budget to the governor and the district financecommittee for approval to ensure that no personal financial profit is being
made from Rotary Friendship Exchange activities.
f. Submit a report with exchange summaries to the general secretary after thecompletion of each exchange.
4. Appointment of Chair: The district governor should appoint an individual withexperience participating in international exchange programs for adults to leadthe Rotary Friendship Exchange committee. Ideal candidates should haveexperience in international exchanges both as a participant and as a host.
(April 2020 Mtg., Bd. Dec. 127)
Source: April 2020 Mtg., Bd. Dec. 127

17.030.2.16. Rotary Youth Leadership Awards Committee
1. Purpose: The district Rotary Youth Leadership Awards committee oversees
promotes and supports the activities of Rotary Youth Leadership Awards(RYLA) in the district.
2. Additional Qualifications of Members: Preference should be given to those whohave general knowledge of Rotary and/or experience with Rotary Youth
Leadership Awards, a strong enthusiasm for youth and young adult leadershipdevelopment, RYLA alumni, and current youth program participants.
Participation of minors is contingent upon receiving prior approval from aparent/guardian.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to Rotary Youth LeadershipAwards.
b. Promote program participation through regular contact with assistantgovernors and clubs.
c. Promote Rotary Youth Leadership Awards by encouraging members to get
involved.
d. Engage RYLA alumni by asking them to speak at RYLA events, attend clubmeetings, and participate in Rotary service.
e. Cultivate community partnerships and leverage community leaders as
speakers, facilitators, or trainers.
f. Support RYLAs across the district in upholding Rotary’s youth protection
policies

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4. Appointment of Chair: Governors are strongly encouraged to observe a threeyear limitation on the consecutive length of service of the district RYLA chair.
Because of the special knowledge and experience that administering youth
programs requires, it is highly recommended that districts use a leadership
succession plan, consulting all members of the committee as well as thegovernor-elect and governor-nominee, to draw from the expertise ofexperienced committee members and develop leaders within the committee.
The plan should also arrange for an overlap period, so that incoming chairs learn
important procedures and policies from their predecessors.
(January 2021 Mtg., Bd. Dec. 84)
Source: April 2020 Mtg., Bd. Dec. 127;
Amended by January 2021 Mtg., Bd. Dec. 84

17.030.2.17. District Youth Exchange Committee
1. Purpose: To promote Youth Exchange as an opportunity for the developmentof international understanding.
2. Additional Qualifications of Members: Preference should be given to those withgeneral knowledge of Rotary and a strong enthusiasm for the Youth Exchange
program. Ability to communicate in English and attendance at a YouthExchange conference beyond the district level should also be regarded as
positive attributes. Governors are encouraged not to change more than 33
percent of the Youth Exchange committee at any time in order to ensure thecontinuity of the program.
3. Duties and Responsibilities:
a. Coordinate districtwide activities related to Youth Exchange.
b. Promote program participation through regular contact with assistantgovernors and clubs.
c. Promote Youth Exchange by encouraging members to get involved.
d. Prepare and submit a budget to the governor and the district financecommittee for approval to ensure that no personal financial profit is being
made from Youth Exchange activities.
4. Appointment of Chair: Governors are strongly encouraged to observe a threeyear limitation on the consecutive length of service of the district YouthExchange chair. Because of the special knowledge and experience thatadministering youth programs requires, it is highly recommended that districts
use a leadership succession plan, consulting all members of the committee aswell as the governor-elect and governor-nominee, to draw from the expertise ofexperienced committee members and develop leaders within the committee. A
minimum experience of three years in a key position on the district YouthExchange committee is also strongly encouraged for established YouthRotary International Code of Policies
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Exchange program. The plan should also arrange for an overlap period, so that
incoming chairs learn important procedures and policies from theirpredecessors.
To be effective, the district Youth Exchange committee must have continuityof leadership; therefore, effective 1 July 2024, the committee chair shall be
appointed for no longer than a single three-year term, subject to review, with
documented agreement of the governor, governor-elect and governor-nominee
for their term of service. The district governor (if selected) for each of the yearsof the maximum three-year term of the district Youth Exchange committee
chair will participate in the selection of the chair. This selection should takeplace and be reported to Rotary International no later than 31 December before
taking office on 1 July of the following calendar year. Any removal for causemust have the prior approval of all the district governors (if selected) for eachof the remaining years of the three-year term. The general secretary shallprovide district governors-elect with information about this policy annually,and provide guidance to district Youth Exchange committees on how toestablish and maintain an effective succession plan.
(November 2021 Mtg., Bd. Dec. 38)
Source: May 1979 Mtg., Bd. Dec. 355; February 1984 Mtg., Bd. Dec. 312; February-March 1985
Mtg., Bd. Dec. 267; June 2009 Mtg., Bd. Dec. 217;
Amended by January 2016 Mtg., Bd. Dec. 121; April 2020 Mtg., Bd. Dec. 12; November 2021 Mtg.,
Bd. Dec. 38

17.030.3.
17.030.3.1.

Additional Committees
District Rules and Procedures Committee
Districts are encouraged to form a district “Rules and Procedures” committee toadvise and assist governors on nominations and elections and other matters
involving RI’s constitutional documents. The committee shall consist of threemembers, each serving a staggered three-year term with the possibility ofreappointment. Appointments to the committee are made by the governor at theconclusion of his or her year in office. Members should be knowledgeable about
RI’s constitutional documents and election procedures.
Governors with questions concerning RI election policies and procedures that theycannot resolve within their districts with the assistance of their Rules andProcedures committee should contact their Club and District Support representativeor the RI director from their area for assistance. (January 2015 Mtg., Bd. Dec. 118)
Source: June 2001 Mtg., Bd. Dec. 323;
Amended by January 2015 Mtg., Bd. Dec. 118

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17.040.

District-Level Elections

17.040.1.

Guidelines for District-Level Elections
The governor shall send the current election guidelines found in Rotary Codesection 26.060.4., as well as the following list of election guidelines to all clubs atthe time of the official call for nominations:
1. Rotarians and election candidates shall
2. Learn and follow both the spirit and the letter of RI’s election guidelines
3. Consult with knowledgeable Rotarians about current or new assignments which
may give an appearance of campaigning
4. Not undertake personal initiatives to gain visibility, personal recognition, or
favor
5. Not respond in kind to another candidate’s improper activities
6. Not communicate with or visit clubs involved in the applicable election except
to fulfill necessary functions(January 2017 Mtg., Bd. Dec. 86)
Source: June 2001 Mtg., Bd. Dec. 325;
Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118; January 2017
Mtg., Bd. Dec. 86

17.040.2.

Term Limit for Membership on Nominating Committee for Governor
The terms of reference for district nominating committees should specify that there
should be no fewer than three members of the nominating committee and members
should serve for no more than three one-year terms when a district has adopted aprocedure for selecting members on the nominating committee for governor under
RI Bylaws section 12.030.1. (January 2017 Mtg., Bd. Dec. 86)
Source: September 2016 Mtg., Bd. Dec. 73
Amended by January 2017 Mtg., Bd. Dec. 86

17.040.3.

Voluntary System of Rotation
Districts may adopt a voluntary system of rotating an office among the areas of the
district; however, candidates may run for office regardless of the voluntary rotation
system and cannot be excluded from candidacy. (January 2015 Mtg.,Bd. Dec. 118)
Source: June 2008 Mtg., Bd. Dec. 241;
Amended by January 2015 Mtg., Bd. Dec. 118

17.040.4.

Voting Strength
At least 15 days prior to the voting, the district governor will inform each club how
many votes it is entitled to in accordance with the RI Bylaws. This list shall alsoRotary International Code of Policies
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include new clubs, whose voting strength shall be based on the number of charter
members, and clubs reinstated after generation of the most recent invoice, whose
voting strength shall be based on the number of members with which they arereinstated. (January 2018 Mtg., Bd. Dec. 73)
Source: July 2010 Mtg., Bd. Dec. 21;
Amended by January 2015 Mtg., Bd. Dec. 118; January 2018 Mtg., Bd. Dec. 73

Cross-References
19.030.
Governor-nominee Selection

17.050.

District Records
The outgoing governor shall pass on to his or her successor any and all information,
including all relevant records, documents, and financial information no later than
30 days after the end of the Rotary year. (January 2015 Mtg., Bd. Dec. 118)
Source: January 1947 Mtg., Bd. Dec. E25;
Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118

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A RTICLE 18. N EW C LUB D EVELOPMENT AND E XTENSION OF R OTARY
18.010.
18.020.
18.030.
18.040.

New Club Development
New Clubs
Non-Districted Rotary Clubs
Extension to Non-Rotary Countries and Geographical Areas

18.010.

New Club Development

18.010.1.

District Governor – New Club Activities
The governor is responsible for organizing all new club efforts within the district
and is responsible for serving as or appointing a new club adviser to coordinate
such activities. (October 2015 Mtg., Bd. Dec. 75)
Source: November 2006 Mtg., Bd. Dec. 97;
Amended by May 2012 Mtg., Bd. Dec. 244; October 2015 Mtg., Bd. Dec. 75

18.010.2.

New Club Advisor – New Club Activities
A new club adviser is a Rotarian who represents the governor in the organizationof a new club in the district. To be effective, a district new club adviser must havecontinuity of leadership; therefore, the new club adviser shall be appointed for athree-year term, subject to review. (October 2015 Mtg., Bd. Dec. 75)
Source: January 1938 Mtg., Bd. Dec. 200;
Amended by November 2006 Mtg., Bd. Dec. 97; May 2012 Mtg., Bd. Dec. 244; May 2015 Mtg., Bd.
Dec. 181; October 2015 Mtg., Bd. Dec. 75

18.020.

New Clubs

18.020.1.

Requirements for Formation of a New ClubA New Club Application must be received and approved before Rotary admits theclub. (January 2015 Mtg., Bd. Dec. 118)
Source: May 2003 Mtg., Bd. Dec. 325;
Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118

18.020.2.

Name of New Club
Each new club shall adopt a name that identifies it with its community and shallinsert in its constitution the name chosen, subject to the approval of RI. (January
2015 Mtg., Bd. Dec. 118)
Source: January 1939 Mtg., Bd. Dec. 105; January 2015 Mtg., Bd. Dec. 118

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18.020.3.

103Charter Membership List
The list of members submitted to the RI Board as part of the club’s application formembership shall be considered the club’s complete charter membership list.
Pending the action of the RI Board on an application, no other members shall beelected to the club. (November 2002 Mtg., Bd. Dec. 55)
Source: 1918 Mtg., Bd. Dec. 5
Amended by November 2002 Mtg., Bd. Dec. 55

18.020.4.

Minimum Number of Members in Sponsor Clubs
Both Rotary and Rotaract clubs may sponsor a new Rotary club. (January 2023
Mtg., Bd. Dec. 73)
Source: November 1997 Mtg., Bd. Dec. 168;
Amended by November 2004 Mtg., Bd. Dec. 59; November 2004 Mtg., Bd. Dec. 62; November
2021 Mtg., Bd. Dec. 58; January 2023 Mtg., Bd. Dec. 73

18.020.5.

Formation of New Clubs: Costs
New clubs shall only be admitted to membership once the Board is satisfied that its
members are able to pay all necessary RI and district dues and fees without external
assistance, and have the capability to remit dues to the association. (January 2015
Mtg., Bd. Dec. 118)
Source: February 1995 Mtg., Bd. Dec. 180;
Amended by January 2015 Mtg., Bd. Dec. 118

18.020.6.

Admission Fee for New Clubs
New clubs shall pay an admission fee of US$15 per charter member in order tounderwrite the cost to RI of chartering and serving the new club. (January 2015
Mtg., Bd. Dec. 118)
Source: January-February 1989 Mtg., Bd. Dec. 205;
Amended by January 2015 Mtg., Bd. Dec. 118.
Affirmed by November 1990 Mtg. Bd. Dec. 114

18.020.7.

Charter Ceremony
The governor or his/her designated representative should be present at the club's
official chartering ceremony. In some cases, the new club adviser or some othermember of the sponsor club may be called upon to present the charter for thegovernor. (October 2015 Mtg., Bd. Dec. 75)
Source: January 1916 Mtg., Bd. Dec. 26; January 1936 Mtg., Bd. Dec. E25;
Amended by November 2004 Mtg., Bd. Dec. 59; January 2015 Mtg., Bd. Dec. 118; October 2015
Mtg., Bd. Dec. 75

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18.020.8.

104

Falsified Membership List
When a new club applying for admission submits a falsified membership list thegeneral secretary shall take the following action:
1. withhold admission of the new club;
2. notify the district governor that the club will not be admitted until all names on
the new club membership list have been verified, and that all future new club
applications from the district during the Rotary year will undergo scrutiny;
3. notify the district governor that the submission of the falsified membership list
has made him/her ineligible for any RI assignment for three years after his/herterm as governor ends.
(January 2015 Mtg., Bd. Dec. 118)
Source: March 2005 Mtg., Bd. Dec 235;
Amended by January 2015 Mtg., Bd. Dec. 118

18.030.

Non-Districted Rotary Clubs
All clubs shall be part of a district. In exceptional circumstances, the RI Board may
admit a Rotary club without a district or temporarily remove a Rotary club or clubs
from a district with the intent to include the club(s) into a district at an appropriate
time in the future. Such clubs shall be directly administered by RI.
Each year the president is requested to appoint special representatives to guidespecific groups of Rotary clubs designated as non-districted by the Board. (January
2015 Mtg., Bd. Dec. 118)
Source: August 1999 Mtg., Bd. Dec. 94;
Amended by November 2006 Mtg., Bd. Dec. 97; January 2015 Mtg., Bd. Dec. 118

18.040.

Extension to Non-Rotary Countries and Geographical Areas
A non-Rotary country or geographical area is defined as any location that does not
currently have Rotary clubs. Rotarians, clubs, and districts shall not engage in any
extension activities without prior Board approval.
Rotarians interested in extending Rotary to non-Rotary countries or geographicalareas should contact the general secretary to offer their assistance to the Extension
Representative for that area.
The Board will consider requests to start Rotary clubs in non-Rotary countries andgeographical areas upon the recommendation of the Extension Representative if thefollowing criteria have been met:

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1. Required approval for the organization of Rotary clubs has been obtained fromthe government
2. Rotary clubs would be able to function freely as non-political entities of aninternational organization
3. The location has a sufficient number of community leaders in businesses,
professions and occupations to sustain a Rotary club
4. Rotary clubs would be able to meet regularly as required by the Standard Rotary
Club Constitution
5. Rotary clubs would be able to meet the financial obligations prescribed by the
RI Bylaws without outside assistance
6. Rotary clubs would be able to sustain and increase membership, implement
service projects, support the Rotary Foundation, welcome Rotarian visitorsfrom other countries, and develop leaders capable of serving beyond the clublevel
7. An existing district agrees to include the non-Rotary country or geographicalareas within its boundaries.
(October 2019 Mtg., Bd. Dec. 29)
Source: June 1996 Mtg., Bd. Dec. 331; November 1997 Mtg., Bd. Dec. 179; May 2003 Mtg., Bd.
Dec. 325.
Amended by November 2001 Mtg., Bd. Dec. 103; November 2006 Mtg., Bd. Dec. 97; June 2007
Mtg., Bd. Dec. 226; May 2012 Mtg., Bd. Dec. 244; January 2015 Mtg., Bd. Dec. 118; October 2019
Mtg., Bd. Dec. 29

18.040.1.

Extension Representatives
The RI President shall annually appoint Extension Representatives as appropriate
to advise the RI Board on matters related to the development of Rotary in nonRotary countries and geographical areas, including formation of new clubs. The
Extension Representative shall coordinate all Rotary contact with governmental
officials in their assigned non-Rotary country or geographical area. (January 2015
Mtg.,Bd. Dec. 118)
Source: November 2006 Mtg., Bd. Dec. 97;
Amended by May 2012 Mtg., Bd. Dec. 244; January 2015 Mtg., Bd. Dec. 118

18.040.2.

Extension to Isolated Communities
Extension to isolated places shall be undertaken only when a request is received
from the community and a district in the geographic vicinity has been identified toassist in the new club’s formation. (November 2006 Mtg., Bd. Dec. 97)
Source: November 2006 Mtg., Bd. Dec. 97

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18.040.3.

106Club and District Finances
Financial support shall not be provided to districts or clubs that accept the invitation
to be involved in extension to new countries. Clubs in new countries shall be
instructed and guided by the Secretariat to become financially self-sufficient as
quickly as possible. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1991 Mtg., Bd. Dec. 357; June 1998 Mtg., Bd. Dec. 348

Cross-References
32.030.1.
Waiver or Remittance of Charter Fee

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A RTICLE 19. D ISTRICT O FFICERS
19.010.
19.020.
19.030.
19.040.
19.050.
19.060.
19.070.

Governor’s Specific Duties and Responsibilities
Responsibilities of the Governor-Nominee
Governor-nominee Selection
Learning and Preparation
Vacancies in the Office of Governor or Governor-Elect: Learning Seminars
Past Governors
Relationship Between District Governors and Regional Leaders19.010.

Governor’s Specific Duties and Responsibilities

19.010.1.

Authority to Act
Governors are authorized to act only as set forth in the RI Constitution and Bylaws
and the Rotary Code of Policies. Governors may not represent that they haveauthority to negotiate or contract on behalf of RI and/or The Rotary Foundation.
(September 2016 Mtg., Bd. Dec. 74)
Source: September 2016 Mtg., Bd. Dec. 74

19.010.2.

Governors’ Responsibilities to Club-level Learning Events
Governors should ensure that Rotary clubs have a comprehensive learning plan that
addresses:
1. Club leaders attend district learning events as appropriate
2. Orientation is consistently and regularly provided for new members
3. Ongoing educational opportunities are available for current members
4. A leadership skills development program is available for all members(January 2015 Mtg., Bd. Dec. 118)
Source: November 2006 Mtg., Bd. Dec. 104;
Amended by January 2015 Mtg., Bd. Dec. 118; April 2024 Mtg., Bd. Dec. 119

19.010.3.

Governors’ Responsibilities to Rotary Magazine and Regional Magazines
Governors shall remind clubs to pay the subscription costs of their magazine, anduse it as a resource tool for public image and membership. (January 2019 Mtg., Bd.
Dec. 80)
Source: February 2006 Mtg., Bd. Dec. 199;
Amended by November 2010 Mtg., Bd. Dec. 100; January 2011 Mtg., Bd. Dec. 117; October 2014
Mtg., Bd. Dec. 81; January 2015 Mtg., Bd. Dec. 118; October 2018 Mtg., Bd. Dec. 68

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108

Governors’ Responsibilities for Club Membership Reporting
Governors will work with club secretaries in the district to ensure clubs send timely
membership updates to Rotary International. (January 2014 Mtg., Bd. Dec. 96)
Source: January 2014 Mtg., Bd. Dec. 96

19.010.5.

Governors’ Responsibilities for Strategic Planning
Governors will conduct, implement, or review district strategic planning in
consultation with the governor-elect and governor-nominee. (September 2016 Mtg.,
Bd. Dec. 49)
Source: September 2016 Mtg., Bd. Dec. 49

19.020.

Responsibilities of the Governor-Nominee
As an incoming officer of RI, the governor-nominee should:
1. begin to prepare for the role of governor
2. foster continuity by working with past, current, and incoming district leaders to
support effective clubs
3. begin analyzing the district’s strengths and weaknesses, including Rotary’s
public image, membership, The Rotary Foundation, district events, and RI
programs, with background material provided by the immediate past governor,
governor, and governor-elect, and using RI resources
4. review the district organization (District Leadership Plan) and clubadministrative framework (Club Leadership Plan)
5. attend all district meetings when possible
6. participate in district committees or other activities, as may be suggested by the
district governor or district governor-elect7. attend district governor-nominee learning seminar
8. attend learning seminar on leadership skills
9. select a site for the district conference held during the year of the governornominee’s service
10. consider which Rotarians he/she will approach to serve on his/her district teamAssignments to the Governor-nominee
The governor and governor-elect shall provide the governor-nominee with theopportunity to:
1. request specific responsibilities or assignments in connection with district
committees or district organization
2. attend as an observer any or all district meetings

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3. be part of the organizing committee as an observer
4. participate in all strategic planning efforts and long term appointments in the
district.
5. serve as an ex-officio member of the district Youth Exchange committee.
(April 2024 Mtg., Bd. Dec. 119)
Source: June 2007 Mtg., Bd. Dec. 306;
Amended by November 2009 Mtg., Bd. Dec. 85; January 2015 Mtg., Bd. Dec. 118; January 2016
Mtg., Bd. Dec. 121; September 2020 Mtg., Bd. Dec. 23; April 2024 Mtg., Bd. Dec. 119

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19.030.

Governor-Nominee Selection

19.030.1.

Selection of Governor-nominee
The selection by the clubs in a district of a governor-nominee should be conductedin a dignified, responsible manner in harmony with the principles of Rotary.
Districts should seek out and nominate for the office of district governor the best
qualifiedperson.
District nominating committees are encouraged to interview all candidates forgovernor, whether they are suggested by clubs or by the nominating committee.
Each interview of governor-nominee candidates should satisfy the following
minimum needs:
1. verify that each candidate meets the formal requirements for nomination, in
accordance with RI Bylaws sections 16.010. and 16.020.
2. clarify the specific duties of a governor, including the knowledge, experience,
time, and fiscal resources required to fulfill them
3. allow an overall summary of each candidate’s qualifications and suitability
4. enable each candidate to share their vision and goals.
(January 2015 Mtg., Bd. Dec. 118)
Source: May-June 1965 Mtg., Bd. Dec. 256; January 1970 Mtg., Bd. Dec. E-24; November 2001
Mtg., Bd. Dec. 56;
Amended by November 2007 Mtg., Bd. Dec. 107; January 2015 Mtg., Bd. Dec. 118. Affirmed by
May 2003 Mtg., Bd. Dec. 410

19.030.2.

Selection of Governor-nominee through Ballot-by-Mail Procedure
Information to be included in the biographical data to accompany ballots-by-mailfor election of the governor shall be as follows:
1. name of candidate; name and location of Rotary club; number of years a
Rotarian; classification or former classification; name of firm or former firm;
position in firm or former firm; district or zone meetings attended in last five
years; current position(s) and/or assignment(s) in Rotary (elective or
appointed); former position(s) and/or assignment(s) (elective or appointed)
2. special Rotary services and/or particular Rotary activities in which candidate
has been engaged, i.e. what candidate has done to advance Rotary
3. most significant honors or achievements in business, occupational, andprofessional activities
4. most significant honors or achievements in civic and public service activities.
(October 2019 Mtg., Bd. Dec. 29)
Source: February-March 1987 Mtg., Bd. Dec. 250;

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Amended by January 2015 Mtg., Bd. Dec. 118; October 2019 Mtg., Bd. Dec. 29

19.030.3.

Selection of Governor-nominee in New Districts
When clubs in existing districts are regrouped into new districts, the new districts
shall, if practical, select the governor-nominee in advance of the effective date of
the new district by the same procedure used by those clubs before the regrouping
occurred. When this procedure is not practical, the Board, the president acting on
its behalf, shall authorize a ballot-by-mail and shall designate a governor to conduct
the ballot-by-mail. Once the new district becomes effective, the clubs in the district
shall adopt at the first district conference a procedure for future selection of thegovernor-nominee. (January 2015 Mtg., Bd. Dec. 118)
Source: February 1981 Mtg., Bd. Dec. 282;
Amended by January 2015 Mtg., Bd. Dec. 118

Cross-References
17.040.
District-Level Elections

19.040.

Learning and Preparation

19.040.1.

Leadership Learning Cycle
The preferred sequence for Rotary leadership development should be as follows(allowing for the possibility for combining meetings where appropriate):
1. Governor-nominee learning seminar (GNLS) in conjunction with Rotary
institutes
2. Governor-elect learning seminar (GELS) in conjunction with Rotary institutes
3. International Assembly
4. District Team Learning Seminar
5. Presidents-elect training seminar
6. District Training Assembly(January 2024 Mtg. Bd. Dec. 76)
Source: July 1997 Mtg., Bd. Dec. 55; November 1999 Mtg., Bd. Dec. 218;
Amended by October 2014 Mtg., Bd. Dec. 75; January 2015 Mtg., Bd. Dec. 118; September 2017
Mtg., Bd. Dec. 51; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg. Bd. Dec. 85; January 2024
Mtg., Bd. Dec. 76

19.040.2.

Governor-nominee Learning at Rotary Institutes
Rotary institute conveners are requested to provide comprehensive governornominee learning seminar to meet the unique needs of the governors-nominee inRotary International Code of Policies
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their zones and to enhance the continuity of leadership within the districts. Such
event shall not duplicate the learning event for governors-elect.
Rotary International will subsidize the cost of governor-nominee attending GNLS.
Each convener shall designate one individual (preferably someone who has been a
Rotary International Learning Facilitator) who shall oversee governor-nomineelearning to be funded by RI.
Rotary institute conveners are requested to hold governor-elect learning seminars
and governor-nominee learning seminars on a date early enough in the Rotary year
to provide sufficient time for governors-elect and governors-nominee to plan andprepare for their role at the International Assembly. Should a zone note convene an
institute in a particular year, the director responsible for that zone must still arrange
for governor-nominee learning as outlined below.
Governor-nominee learning should cover
•
•
•
•
•

Governor-nominee responsibilities
Assessing your district
Creating a calendar
Financial management
Convening learning events and district conference(April 2024 Mtg., Bd. Dec. 119)
Source: February 2003 Mtg., Bd. Dec. 281;
Amended by November 2007 Mtg., Bd. Dec. 112; January 2015 Mtg., Bd. Dec. 118; September
2016 Mtg., Bd. Dec. 50; June 2017 Mtg., Bd. Dec. 182; January 2020 Mtg., Bd. Dec. 85; April 2023
Mtg., Bd. Dec. 106; May 2023 Mtg., Bd. Dec. 143; January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg.,
Bd. Dec. 119

19.040.3.

Meeting of Governors-nominee and Governors-electGovernors-nominee and governors-elect should meet jointly to learn about••••

Succession planning
District leadership plan
Strategic planning;
Communication(January 2020 Mtg., Bd. Dec. 85)
Source: June 2017 Mtg., Bd. Dec. 182

19.040.4.

Excusing Governor-elect Attendance at International Assembly
The president-elect may excuse attendance on behalf of the board in extenuating
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attend alternate learning opportunities as provided by the general secretary. (April
2024 Mtg., Bd. Dec. 119)
Source: June 2006 Mtg., Bd. Dec. 269
Amended by April 2024 Mtg., Bd. Dec. 119

19.040.5.

Zone Level Governor-elect Learning Seminar (GELS)
The Board has adopted a two-day learning program for governors-elect at the zone
level that may be held in conjunction with Rotary institutes integrating topics
approved by the Board and the Trustees of The Rotary Foundation called thegovernors-elect learning seminar (GELS).
Conveners will certify to the president-elect that the RI GELS curriculum will befollowed to ensure that all governors-elect are given consistent training before
attending the International Assembly. Should a zone not convene an institute in aparticular year, the director responsible for that zone must still arrange forgovernor-elect learning as outlined below.
The following topics will be addressed:
1. Role and Responsibilities
2. Membership Development
3. Developing Effective Leaders
4. Public Image (including Branding and Rotary Marks policies)
5. The Rotary Foundation
6. Your Support from Rotary
7. International Assembly Preview
The convener will schedule enough time to ensure appropriate coverage of eachsubject.
Additionally, each GELS should allow for individual presentations from a regional
Rotary Foundation coordinator, a Rotary coordinator and a Rotary public image
coordinator who will explain their role and the support they can provide for
districts.
A member of the RI staff should conduct the session “Your Support from Rotary.”
Governor-elect learning will not include district organization. (April 2024 Mtg., Bd.
Dec. 119)
Source: June 1999 Mtg., Bd. Dec. 311; November 1999 Mtg., Bd. Dec. 213; June 2004 Mtg., Bd.
Dec. 270; April 2024 Mtg., Bd. Dec. 119

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Amended by November 2004 Mtg., Bd. Dec. 52; September 2011 Mtg., Bd. Dec. 126; January 2013
Mtg., Bd. Dec. 154; January 2015 Mtg., Bd. Dec. 118; June 2017 Mtg., Bd. Dec. 182; June 2017 Mtg.,
Bd. Dec. 182. See Also June 1999 Trustees Mtg., Dec. 204; January 2017 Mtg., Bd. Dec. 86; April
2020 Mtg., Bd. Dec. 127; May 2023 Mtg., Bd. Dec. 143; January 2024 Mtg., Bd. Dec. 76

19.040.6.

Governor-elect Mandatory Attendance at GELS
Attendance at the governors-elect learning seminar (GELS) shall be mandatory forgovernors-elect. Governors-elect are required to attend the GELS for the zone inwhich they were elected and in which they will serve. The convener may excuse
attendance at GELS in extenuating and mitigating circumstances, with theprovision that the governor-elect shall attend alternate learning opportunities asprovided by the general secretary. (January 2024 Mtg. Bd. Dec. 76)
Source: November 1999 Mtg., Bd. Dec. 213; February 2001 Mtg., Bd. Dec. 260;
Amended by June 2001 Mtg., Bd. Dec. 310; June 2001 Mtg., Bd. Dec. 445; November 2004 Mtg.,
Bd. Dec. 59; June 2006 Mtg., Bd. Dec. 269; January 2013 Mtg., Bd. Dec. 154; January 2024 Mtg.,
Bd. Dec. 76

19.040.7.

GELS TeamThe Rotarians who conduct sessions at the governors-elect learning seminar will bereferred to as the GELS team.
The GELS team leader must
1. be a recent Rotary International Learning Facilitator (preferably within the last
3-5 years)
2. coordinate the GELS team members
3. coordinate learning for the GELS team members prior to GELS
4. distribute the GELS materials to the governors-elect, if necessary
5. monitor attendance of governors-elect and report it to RI
The GELS team should be comprised of a minimum of five core members, fromwithin the zone(s), as follows:
1. GELS team leader
2. GELS facilitator
3. Regional Rotary Foundation coordinator
4. Rotary coordinator
5. Rotary public image coordinator
The GELS team leader and general facilitator must be appointed by the president
for the class of governors being developed, upon recommendation by the convener.
Exceptions can be made if there is no recent Rotary International Learning
Facilitator for the zone.

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1. Conveners may appoint additional team members if necessary. Additional
facilitators will not be funded.
2. The selected regional Rotary Foundation coordinator, Rotary coordinator andRotary public image coordinator shall give informational presentations asassigned by the GELS team leader.
3. All member(s) of the team should have extensive experience facilitating.
4. All GNLS and GELS facilitators shall participate in a Train-the-Trainer session(to include a practice session with feedback) before conducting the live eventat GNLS and GELS.
(April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 214;
Amended by July 2002 Mtg., Bd. Dec. 27; November 2004 Mtg., Bd. Dec. 52; November 2006 Mtg.,
Bd. Dec. 104; June 2008 Mtg., Bd. Dec. 268; June 2010 Mtg., Bd. Dec. 251; September 2011 Mtg.,
Bd. Dec. 126; January 2013 Mtg., Bd. Dec. 154; January 2015 Mtg., Bd. Dec. 118; November 2021
Mtg., Bd. Dec. 56; February 2022 Mtg., Bd. Dec. 76; April 2023 Mtg. Bd. Dec. 106; January 2024
Mtg., Bd. Dec. 76; April 2024 Mtg., Bd. Dec. 119

19.040.8.

Reimbursement of Expenses for GELS Team Members
The GELS team leader and funded facilitator will be reimbursed for their
participation in GELS, for the actual cost of three nights’ hotel, three days’ meals,
GELS registration fees, roundtrip transportation to and from the event, andphotocopies of GELS worksheets up to US$50.00. Coordinators will be reimbursed
from their allocation. Reimbursement will be provided as follows:
The costs of the regional Rotary Foundation coordinator are provided through their
allocation from The Rotary Foundation.
The costs of the Rotary coordinator and Rotary public image coordinator areprovided through their allocation from RI.
Additional general team members will not be funded.
RI will consider covering costs for additional members when the number ofgovernors-elect and their language needs warrant. (April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 214;
Amended by July 2002 Mtg., Bd. Dec. 27; November 2004 Mtg., Bd. Dec. 52; June 2008 Mtg., Bd.
Dec. 268; June 2010 Mtg., Bd. Dec. 251; September 2011 Mtg., Bd. Dec. 126; January 2013 Mtg.,
Bd. Dec. 154; January 2015 Mtg., Bd. Dec. 118; January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg., Bd.
Dec. 11919.040.9.

Evaluation of GELS
The general secretary shall communicate learning event expectations effectively to
all governors-elect at least 60 days prior to their attendance at GELS. Governorselect shall complete an evaluation immediately following the meeting. The GELSRotary International Code of Policies
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team shall be asked to complete an evaluation that addresses the success of thesession, support from RI, logistical issues, as well as recommendations on how it
might be improved in the future. (April 2024 Mtg., Bd. Dec. 119)
Source: November 1996 Mtg., Bd. Dec. 87; June 1998 Mtg., Bd. Dec. 352;
Amended by November 1999 Mtg., Bd. Dec. 214; November 2004 Mtg., Bd. Dec. 52; June 2005
Mtg., Bd. Dec. 311; January 2013 Mtg., Bd. Dec. 154; January 2024 Mtg. Bd. Dec. 76; April 2024
Mtg., Bd. Dec. 119

19.040.10.

Assignments to the Governor-electThe governor shall provide the governor-elect1. specific responsibilities in connection with district committees or district
organization
2. an invitation to attend as an observer all district meetings, in addition tomeetings where he or she is not otherwise designated as a participant
3. assignments to participate in the program of the district conference.
(November 2004 Mtg., Bd. Dec. 59)
Source: May 1967 Mtg., Bd. Dec. 225;
Amended by November 2004 Mtg., Bd. Dec. 59

19.040.11.

Governor-elect Attendance at District Conference
Governors-elect are encouraged to visit district conferences in other districts prior
to the year in which they take office in order to observe and evaluate proceduresand features whereby their own district conference may be improved andstrengthened. The governor should be encouraged to invite governors-elect fromother districts to attend and participate in the district conference of his or her
district. (January 2015 Mtg., Bd. Dec. 118)
Source: February 1984 Mtg., Bd. Dec. 241;
Amended by January 2015 Mtg., Bd. Dec. 118

19.040.12.

Simultaneous Interpretation at Learning Events
Simultaneous interpretation shall be funded at Governors-elect learning seminars
and Governors-nominee learning seminars, as requested by the convener. The
general secretary shall budget annually for this purpose. (January 2024 Mtg., Bd.
Dec. 76)
Source: January 2020 Mtg., Bd. Dec. 112;
Amended by April 2020 Mtg., Bd. Dec. 127; January 2024 Mtg. Bd. Dec. 76

19.040.13.

Club and District Flexible Approach
The Board recommends that clubs and districts adopt a flexible approach throughuse of a blended (the combination of online and in-person) learning.

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Those conducting any Rotary learning events should encourage their participants
to complete relevant online courses in the Rotary Learning Center to ensure alllearners receive consistent messaging and can begin at the same level of basic
knowledge;
Key leadership roles, including club presidents, district governors, and district
membership chairs, should complete the relevant online courses for their roles.
(April 2024 Mtg., Bd. Dec. 119)
Source: October 2020 Mtg., Bd. Dec. 52
Amended by November 2020 Mtg., Bd. Dec. 58; April 2024 Mtg., Bd. Dec. 119

19.050.

Vacancies in the Office of Governor or Governor-Elect: Learning Seminars
The following policy governs the filling of a vacancy in the office of governor orgovernor-elect:••a past governor who has been selected to serve a second term prior to theInternational Assembly shall be invited to attend the International Assembly atthe expense of RI
a past governor who has been selected to fill a vacancy in the office of governor
after the International Assembly shall receive, at RI’s expense, a make-up
session as determined by the general secretary(April 2024 Mtg., Bd. Dec. 119)
Source: May 1988 Mtg., Bd. Dec. 377;
Amended by February 2004 Mtg., Bd. Dec. 189; November 2004 Mtg., Bd. Dec. 59; January 2015
Mtg., Bd. Dec. 118April 2024 Mtg., Bd. Dec. 119

19.060.

Past Governors

19.060.1.

Utilizing Services of Past Governors
Governors are urged to draw upon past governors for assistance in extension efforts,
developing incoming Governors, promoting the convention, and providing direct
assistance to weaker clubs. (April 2024 Mtg., Bd. Dec. 119)
Source: February 1977 Mtg., Bd. Dec. 262;
Amended by January 2015 Mtg., Bd. Dec. 118; April 2024 Mtg., Bd. Dec. 119

19.060.2.

Advisory Council of Past Governors
An advisory council of past governors should be organized in each district. Suchcouncils shall be composed of all past governors who are members of Rotary clubs
within the district. Governors are urged to call a meeting of the council at least onceRotary International Code of Policies
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a year within the month following the end of the International Assembly to allow
the governor-elect to inform the current and past governors about the issues debatedand presented at the International Assembly.
The authority and/or the responsibility of the governor shall in no way be impaired
or impeded by the advice or actions of the past governors. (January 2015 Mtg., Bd.
Dec. 118)
Source: February 2002 Mtg., Bd. Dec. 195; COL 92-278;
Amended by January 2015 Mtg., Bd. Dec. 118.
See Also January 1942 Mtg., Bd. Dec. 155

19.070.

Relationship Between District Governors and Regional Leaders
District governors and their district teams are directly supported by and have theresource of Regional Leaders (Regional Rotary Foundation Coordinators, Rotary
Coordinators, Rotary Public Image Coordinators, and Endowment/Major Gifts
Advisers and End Polio Now Coordinators) and their assistants to further successin their districts. District leaders partner with regional leaders to support andexecute Rotary’s strategic plan, align all corporate communications and goals, anddeliver quality, individualized team learning opportunities at their events. District
governors and their district chairs are encouraged to develop a strong working
relationship with their regional team by exchanging strategies, sharing goals, andplanning together to further the success of their district.
Governors and their district teams also connect and interact with their regional
leaders by using their experience and knowledge in the districts they serve to:Support and Strengthen Clubs
•
•
•
•
•

Create new clubs
Engage current members to continue participating in club activities
Promote member diversity, club innovation, and flexibility
Develop strategies to attract new members
Enhance the value of membership for current members

Focus on and Increase Humanitarian Service
•
•
•
•
•

Continue discussion of polio eradication in a meaningful way
Grow participation in effective Foundation grants and programs
Increase giving to the Annual Fund
Discuss giving a major gift
Inspire Rotarians to leave a legacy by creating an endowment

Enhance Public Image and Awareness•

Share the approved Rotary brand, positioning, and visual identity

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Spread club awareness and a positive public image in local communities
Foster effective communication among clubs, potential members, and theircommunities(April 2024 Mtg., Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by October 2022 Mtg., Bd. Dec. 29; April 2024 Mtg. Bd. Dec. 119

Cross-References
17.030.1.
Assistant Governors

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A RTICLE 20. D ISTRICT M EETINGS
20.005.
20.010.
20.020.
20.030.
20.040.
20.050.
20.060.
20.070.
20.080.
20.090.

Location of District Meetings
District Conference Overview
District Conference Program
President’s Representative at Conference
Joint District Conferences
Protocol at District Meetings
District Training Assemblies
Presidents-Elect Training Seminars (PETS)
District Team Learning Seminar
District Vibrant Club Workshop

20.005.

Location of District Meetings
District meetings should, when possible, be held within the district boundaries so
as to limit costs to participants. (April 2018 Mtg., Bd. Dec. 135)
Source: January 2018 Mtg., Bd. Dec. 80
Amended by April 2018 Mtg., Bd. Dec. 135

20.010.

District Conference Overview
The purpose of the district conference is to bring together members and community
leaders in the district to inspire greater involvement with Rotary, strengthen
existing relationships, and to showcase the impact and outreach of Rotary in theworld. (April 2020 Mtg., Bd. Dec. 142)
Source: June 2010 Mtg., Bd. Dec. 249;
Amended by January 2015 Mtg., Bd. Dec. 118; April 2020 Mtg., Bd. Dec. 142

20.020.
20.020.1.

District Conference Program
Requirements for the District Conference
The district conference must
1. provide the representative of the RI president with the opportunity to deliver
two major addresses, one of which is 20-25 minutes at the session with the
maximum attendance; in addition, representatives should be provided an
opportunity to make remarks at the conclusion of the conference to demonstrate
appreciation to the host district
2. approve the per capita levy, if not approved previously at the district training
assembly or district presidents-elect training seminar
3. elect the member of the nominating committee for the RI Board of Directors,
as appropriate

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4. elect the district’s Council representative during the Rotary year two years prior
to the Council on Legislation, if the district chooses not to utilize the nominating
committee procedure.
(October 2019 Mtg., Bd. Dec. 29)
Source: November 1999 Mtg., Bd. Dec. 203; February 2003 Mtg., Bd. Dec. 275. See Also March
1992 Mtg., Bd. Dec. 215, June 1999 Mtg., Bd. Dec. 295; June 1999 Mtg., Bd. Dec. 298.
Amended by November 2001 Mtg., Bd. Dec. 45; November 2001 Mtg., Bd. Dec. 55; November
2004 Mtg., Bd. Dec. 58; June 2007 Mtg., Bd. Dec. 226; January 2015 Mtg., Bd. Dec. 118; September
2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

20.020.2.

Role and Responsibilities of the Governor
To achieve a successful district conference the governor will
1. be responsible for the planning, organizing and conducting of the conference
2. develop a comprehensive and well-balanced program within the Boardrecommended guidelines
3. ensure maximum representation from every club in the district by involving
them in conference programs and activities
4. encourage the involvement of the local community by conducting a wellplanned public image effort - that includes media relations - before, during andafter the conference
5. invite representatives of the local community to participate in the program
6. make a special effort to have the entire membership of all newly organized clubs
attend the conference
If a president’s representative is assigned, the district governor will also
1. contact president’s representative in advance of conference to discuss the
background, strengths and challenges of the district
2. ensure that hospitality and courtesy appropriate to the RI president is given to
the president’s representative and his/her partner and fully engage theparticipation of both individuals throughout the conference program
3. engage the president’s representative and partner, in local projects, club
activities, and fundraising efforts that may coincide during the time the they arein the district, if possible
4. appoint an aide to the president’s representative
5. as instructed, provide candid, confidential feedback on the effectiveness andengagement of the president’s representative and partner in a timely manner
following the conclusion of the conference(June 2021 Mtg., Bd. Dec. 178)

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Source: November 1999 Mtg., Bd. Dec. 203
Amended by February 2003 Mtg., Bd. Dec. 275; June 1999 Mtg., Bd. Dec. 295; June 1999 Mtg. Bd.
Dec. 298; January 2015 Mtg., Bd. Dec. 118; October 2019 Mtg., Bd. Dec. 44.
See Also March 1992 Mtg., Bd. Dec. 215; June 2021 Mtg., Bd. Dec. 178

20.030.
20.030.1.

President’s Representative at Conference
Qualifications and Selection of President’s Representatives
The president’s representative represents the RI president at the conference bypresenting inspirational, motivational, and educational addresses. In selecting
representatives, the president should consider public speaking, relevant language
abilities, the expertise of the individual in specific areas where the district requires
additional support, and the cost effectiveness of the appointment. The president
should make these appointments as early as possible and provide the representatives
with background materials well in advance of the conference. President’s
representatives shall not be appointed to more than one conference per Rotary year
unless the appointments serve a legitimate business purpose and are authorized as
an exception by the president, for report to the Executive Committee at their next
meeting. (January 2023 Mtg., Bd. Dec. 68)
Source: July 1991 Mtg., Bd. Dec. 47; June 1999 Mtg., Bd. Dec. 295; August 1999 Mtg., Bd. Dec. 84;
Amended by November 2002 Mtg., Bd. Dec. 175; June 2010 Mtg., Bd. Dec. 249; January 2015 Mtg.,
Bd. Dec. 118; April 2019 Mtg., Bd. Dec. 140; June 2021 Mtg., Bd. Dec. 178; January 2023 Mtg., Bd.
Dec. 68

20.030.2.

Role of the President’s Representative at Conference
In representing the RI president and partner, the president's representative shall
1. communicate with host districts in advance of conference to learn about districtbackground, strengths, and challenges
2. complete all required learning in advance of the conference, including but notlimited to all modules assigned to representatives in the Learning Center
3. review all background information and data about the host district provided andavailable prior to arrival at the district
4. meet personally, and engage with, as many Rotarians and partners as possible
before, during and after during the conference
5. inspire and motivate district conference participants through formal
presentations and participation in all aspects of the conference
6. provide information on the RI president and the annual theme
7. stress the importance of membership attraction, retention and engagement
8. promote the programs and development of The Rotary Foundation
9. attend all scheduled district conference meetings

Rotary International Code of Policies
May 2024123

10. as organized by the district, participate in local projects, club activities, andfundraising efforts that may coincide with the conference
11. refrain from involvement in district disputes(April 2024 Mtg., Bd. Dec. 119)
Source: November 1990 Mtg., Bd. Dec. 149.
Amended by June 1999 Mtg., Bd. Dec. 298; November 1999 Mtg., Bd. Dec. 206; November 1999
Mtg., Bd. Dec. 207; February 2003 Mtg., Bd. Dec. 275; June 2009 Mtg., Bd. Dec. 276; January 2015
Mtg., Bd. Dec. 118; October 2019 Mtg., Bd. Dec. 44; June 2021 Mtg., Bd. Dec. 178; April 2024 Mtg.,
Bd. Dec. 119

20.030.3.

The Role of President’s Representatives’ Partners
The partners of president's representatives are invited to join the president’s
representatives on their assignments, but their attendance is not required. In
representing the RI president and partner, the president's representative’s partner
shall:
1. Promote the ideals and programs of Rotary
2. complete any required learning in advance of the conference
3. meet personally, and engage with, as many Rotarians and partners as possible
before, during and after during the conference
4. inspire and motivate district conference participants during the activities of theconference, including attendance at partners’ meetings, social gatherings, andplenary sessions as organized by the district(April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 207;
Amended by February 2003 Mtg., Bd. Dec. 275; October 2019 Mtg., Bd. Dec. 44; June 2021 Mtg.,
Bd. Dec. 178; April 2024 Mtg., Bd. Dec. 119

20.030.4.

President’s Representative Feedback
The president’s representative shall provide candid feedback on the assignment
promptly following the conference as instructed by the office of the president. (June2021 Mtg., Bd. Dec. 178)
Source: February-March 1983 Mtg., Bd. Dec. 240; July 1991 Mtg., Bd. Dec. 47; June 2021 Mtg., Bd.
Dec. 178

20.030.5.

Expenses of President’s Representative
Rotary International will pay eligible travel expenses of the president’s
representative and partner to a district conference that are directly tied to theassignment and would not have been incurred otherwise, including groundtransportation to and from the airport, visa fees, forced overnight hotel expenses,
and baggage fees. The district conference shall assume the hotel and otherRotary International Code of Policies
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conference expenses of the president’s representative and partner during theirattendance at the conference.
RI will not fund the expenses of a president’s representative to a district conference
where the average conference attendance in the previous three years was less than
200 or when the scheduled conference program is not more than one day. (October
2019 Mtg., Bd. Dec. 44)
Source: January 1968 Mtg., Bd. Dec. 106; February-March 1983 Mtg., Bd. Dec. 240;
Amended by February 2003 Mtg., Bd. Dec. 275; January 2015 Mtg., Bd. Dec. 118; April 2019 Mtg.,
Bd. Dec. 140; October 2019 Mtg., Bd. Dec. 35; October 2019 Mtg., Bd. Dec. 44

20.040.

Joint District Conferences
The Board authorizes holding of district conferences of two or more districts
conjointly, where feasible. (January 2015 Mtg., Bd. Dec. 118)
Source: July 1943 Mtg., Bd. Dec. 41; January 1956 Mtg., Bd. Dec. 110; July 1956 Mtg., Bd. Dec. 37;
January 1964 Mtg., Bd. Dec. 97; November 1999 Mtg., Bd. Dec. 203;
Amended by November 2010 Mtg., Bd. Dec. 93; January 2015 Mtg., Bd. Dec. 118

20.050.

Protocol at District Meetings
The governor shall plan, promote, and preside at all official district meetings except
as otherwise expressly provided. (May 2011 Mtg., Bd. Dec. 182)
Source: February 1980 Mtg., Bd. Dec. 275
Amended by May 2011 Mtg., Bd. Dec. 182

20.060.
20.060.1.

District Training Assemblies
Purpose of the District Training Assembly
The purpose of the district training assembly is to••

Prepare incoming club leaders for their year in office and build their leadership
team
Give the district governor-elect, and incoming assistant governors and district
committees the opportunity to motivate club leadership teams and build theirworking relationship.

(June 2013 Mtg., Bd. Dec. 196)
Source: November 2005 Mtg., Bd. Dec. 104;
Amended by June 2013 Mtg., Bd. Dec. 196

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125

District Training Assembly Participants
The participants in the district training assembly shall be club presidents-elect andthe members of Rotary clubs assigned by the club president-elect to serve in key
leadership roles in the upcoming Rotary year. (June 2013 Mtg., Bd. Dec. 196)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by June 2013 Mtg., Bd. Dec. 196

20.060.3.

District Training Assembly Components
The following components will be included in the district training assembly foreach functional group participating in the learning event:
•
•
•
•
•
•
•
•
•

RI theme
Roles and responsibilities
Policies and procedures
Selecting and developing your teamDeveloping annual and long-range plans
Resources
Case study exercise
Team building exercise: finalizing club goals
Problem solving exercise

The functional groups participating in the learning event include
•
•
•
•
•
•
•
•

Club administration
Club public image
Membership
Service projects
The Rotary Foundation
Secretary
Treasurer
President-elect (Note: Presidents-elect will focus on public speaking andmotivating Rotarians so as not to repeat what they receive at PETS.)(April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2005 Mtg., Bd. Dec. 104; June 2013 Mtg., Bd. Dec. 196; January 2015 Mtg.,
Bd. Dec. 118; April 2024 Mtg., Bd. Dec. 119

20.060.4.

District Training Assembly Time Frame
The district training assembly should consist of a one full-day seminar preferably
to be held during the month of March, April or May. (June 2013 Mtg., Bd. Dec.
196)

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126

Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2001 Mtg., Bd. Dec. 45; May 2003 Mtg., Bd. Dec. 325; November 2007
Mtg., Bd. Dec. 113; June 2010 Mtg., Bd. Dec. 182; June 2013 Mtg., Bd. Dec. 196

20.060.5.

District Training Assembly Leaders
The governor-elect is responsible for the overall program of the district training
assembly. The district learning facilitator is responsible for planning andconducting the assembly. The district chairs related to the functional areas are
responsible for leading the related breakout sessions. For the presidents-electsessions, past governors and assistant governors should be used as appropriate.
(April 2023 Mtg., Bd. Dec. 106)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by June 2013 Mtg., Bd. Dec. 196

20.060.6.

Attendance at District Training Assembly
Members of Rotary clubs assigned by the club president-elect to serve in key
leadership roles in the upcoming Rotary year, before accepting office, should be
required by their respective clubs to pledge themselves to attend the district training
assembly.
Each club shall adopt a policy of paying the expenses of the president-elect to the
district training assembly without diminishing the importance of other designatedparticipants in the district training assembly. (June 2013 Mtg., Bd. Dec. 196)
Source: January 1964 Mtg., Bd. Dec. 99; January 1970 Mtg., Bd. Dec. E-13; November 1999 Mtg.,
Bd. Dec. 218; November 2004 Mtg., Bd. Dec. 58; June 2013 Mtg., Bd. Dec. 196

20.060.7.

Scheduling of District Training Assembly
Where circumstances require, if the district conference is held during April,consideration may be given to holding the district training assembly and the district
conference as consecutive meetings, provided that, in any such scheduling of themeetings the district conference is held as the second such meeting. Suchconsecutive meetings should be scheduled without reducing the time required foreach such meeting and with due regard for the essential features of each. (June 2013
Mtg., Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 126.
Amended by November 1999 Mtg., Bd. Dec. 218; June 2013 Mtg., Bd. Dec. 196

20.070.
20.070.1.

Presidents-elect Training Seminars (PETS)
Purpose of PETS
The purpose of the presidents-elect training seminar (PETS) is toRotary International Code of Policies
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127

Prepare incoming club presidents for their year as president
Give district governors-elect and incoming assistant governors the opportunity
to motivate incoming presidents and build their working relationship.

(November 2005 Mtg., Bd. Dec. 104)
Source: November 2005 Mtg., Bd. Dec. 104

20.070.2.

Program of PETS
To achieve the stated purpose of the program, the Board recommends including thefollowing components in the presidents-elect training seminar:
•
•
•
•
•
•
•
•
•
•
•

RI theme
Role and responsibilities of club president
Goal setting
Selecting and preparing club leaders
Club administration
Membership
Service projects
The Rotary Foundation
Public image
Resources
Annual and long-range planning(January 2015 Mtg., Bd. Dec. 118)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2005 Mtg., Bd. Dec. 104; January 2015 Mtg., Bd. Dec. 118

20.070.3.

Participants
All club presidents-elect in the district shall attend the PETS as required by Article
11, Section 5 of the Standard Rotary Club Constitution. Other participants should
include the governor-elect, assistant governors, and the district learning facilitator.
Assistant governors shall assist the governor-elect with team building among thepresidents-elect to whose clubs they are assigned, the governor-elect, andthemselves.
The district learning facilitator shall work with the governor-elect in developing
learning materials and conducting the sessions for the PETS Seminar Leadership
Team. (April 2023 Mtg., Bd. Dec. 106)
Source: July 1997 Mtg., Bd. Dec. 59;
Amended by November 1999 Mtg., Bd. Dec. 218; November 2004 Mtg., Bd. Dec. 58; April 2023
Mtg., Bd. Dec. 106

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20.070.4.

128

PETS Leaders
The governor-elect is responsible for the PETS. The district learning facilitator is
responsible for planning and conducting the Seminar under the direction andsupervision of the governor-elect. The PETS leadership team consists of qualified
past governors and district committee chairs.
Governors-elect are encouraged to utilize the members of the district RotaryFoundation committee in developing and delivering Foundation topics in appropriatesessions. (April 2023 Mtg., Bd. Dec. 106)
Source: November 1999 Mtg., Bd. Dec. 218; November 2001 Mtg., Bd. Dec. 43; January 2015 Mtg.,
Bd. Dec. 118; April 2023 Mtg., Bd. Dec. 106

20.070.5.

PETS Time Frame
PETS should consist of a minimum of a one-and-a-half day seminar preferably to
be held during the month of February or March.
Districts are encouraged to conduct learning events of Rotaract club presidentselect in conjunction with presidents-elect training seminars (PETS) and club officer
learning events where appropriate. (April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2004 Mtg., Bd. Dec. 58; November 2007 Mtg., Bd. Dec. 113; June 2010
Mtg., Bd. Dec. 182; January 2018 Mtg., Bd. Dec. 103; April 2024 Mtg., Bd. Dec. 119

20.070.6.

Multidistrict PETS Guidelines
Multidistrict PETS organizations are exempt from Rotary Code of Policies Article
21 Multidistrict Activities. Rather, they are to be governed by these Multidistrict
PETS Guidelines. Multidistrict PETS organizations are to develop and maintain
operating guidelines, in accordance with the Multidistrict PETS Guidelines, thathas been approved by all districts involved.
1. Program
For governors-elect conducting multidistrict PETS, at least three hours of the
program must be allocated to meetings between governors-elect and their incoming
club presidents, with assistant governors, if applicable.
2. Administration
The governors-elect are responsible for developing and approving the final programand selecting the Rotary International Learning Facilitator and plenary speakers.
The district learning facilitator, or a designee selected or approved by the governorelect, is responsible for planning and conducting the seminar.
The governors-elect involved in a multidistrict PETS are responsible for ensuringthat policies and procedures exist to appropriately administer all funds collected forRotary International Code of Policies
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the multidistrict PETS. The governors-elect shall also be responsible for ensuringthat an audited financial statement of multidistrict PETS finances is prepared.
Any participating district that seeks to terminate its participation in a multidistrict
PETS must secure the approval of two-thirds of the clubs in the district to withdraw.
The governor-elect shall notify the general secretary and the governors-elect of theother districts concerned of its decision within 60 days prior to the date of
termination.
3. Transition to Multidistrict Format
Governors-elect shall initially conduct a multidistrict PETS only after approval of
two-thirds of the clubs in the district. The Board authorizes two or more districts tohold their PETS conjointly where all participating districts have attained the above
level of club approval.
4. One-Year Waiver for Establishing Multidistrict PETS
Districts that have not participated in a multidistrict PETS within the previous five
years may initiate or join an existing multidistrict PETS for a single year without
first obtaining the consent of two-thirds of the clubs involved, provided theincoming governors responsible for planning the proposed multidistrict PETS
unanimously agree.
(January 2024 Mtg. Bd. Dec. 76)
Source: July 1997 Mtg., Bd. Dec. 59; Affirmed by November 2002 Mtg., Bd. Dec. 142
Amended by February 2003 Mtg., Bd. Dec. 283; June 2004 Mtg., Bd. Dec. 279; November 2004
Mtg., Bd. Dec. 58; July 2010 Mtg., Bd. Dec. 19; January 2015 Mtg., Bd. Dec. 118.; April 2023 Mtg.,
Bd. Dec. 106; January 2024 Mtg. Bd. Dec. 76

20.070.7.

Administration of PETS
All PETS, whether single or multidistrict, shall be under the direct authority andcontrol of the governors-elect in cooperation with governors in order to foster unityand promote communication among the district leadership team. (June 1998 Mtg.,
Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 304; June 1998 Mtg. Bd. Dec. 348

20.070.8.

Form of Incorporation of Multidistrict PETS
In instances where multidistrict PETS are incorporated, the members of thecorporation should be the governors-elect of the districts involved or their
appointees. The board of directors of any such incorporated activity should beelected by the members of the corporation. Corporate structures not in harmony
with these provisions will generally be considered as not in conformance with RI
policy regarding supervision of multidistrict PETS by the governors-elect, unlessevidence to the contrary is presented at the time that such projects apply for
approval by the Board. (November 2004 Mtg., Bd. Dec. 58)
Source: May 1986 Mtg., Bd. Dec. 279;

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130

Amended by November 2004 Mtg., Bd. Dec. 58.
See Also May-June 1988 Mtg., Bd. Dec. 356

Cross-References
17.030.2.
District Committees

20.080.
20.080.1.

District Team Learning Seminar
District Team Learning Seminar Purpose
The purpose of the district team learning seminar is to••

Prepare incoming assistant governors and incoming district committee
members and chairs for their year in office
Give district governors-elect the opportunity to motivate and build their districtleadership team to support clubs.

(January 2024 Mtg., Bd. Dec. 76)
Source: November 2005 Mtg., Bd. Dec. 104
Amended by January 2024 Mtg., Bd. Dec. 76

20.080.2.

District Team Learning Seminar ParticipantsParticipants in the District Team Learning Seminar shall include those appointed
by the governor-elect to serve as assistant governors, and as district committee
chairs and members, including the district Rotaract representative, in the nextRotary year. (January 2024 Mtg. Bd. Dec. 76)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by January 2018 Mtg., Bd. Dec. 103; October 2019 Mtg., Bd. Dec. 57; January 2024 Mtg.
Bd. Dec. 76

20.080.3.

District Team Learning Seminar Components
To achieve the stated purpose of the program, the following components will be
included in the district team Learning seminar:
•
•
•
•
•
•
•
•

RI theme
District administrationRole and responsibilities
Working with your clubs under the Club Leadership Plan and District
Leadership Plan
Understanding Rotary Club Central
Resources
Annual and long-range planning
Communication(January 2024 Mtg. Bd. Dec. 76)

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Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2005 Mtg., Bd. Dec. 104; January 2015 Mtg., Bd. Dec. 118; January 2024
Mtg. Bd. Dec. 76

20.080.4.

District Team Learning Seminar Time Frame
One full-day District Team Learning Seminar should be held following theInternational Assembly and before PETS. (January 2024 Mtg. Bd. Dec. 76)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2007 Mtg., Bd. Dec. 113; January 2015 Mtg., Bd. Dec. 118; January 2024
Mtg. Bd. Dec. 76

20.080.5.

District Team Learning Seminar Leaders
The governor-elect is responsible for the overall program of the District Team
Learning Seminar. The district learning facilitator is responsible for planning andconducting the Seminar. The Seminar leadership team shall include qualified past
governors. (January 2024 Mtg., Bd. Dec. 76)
Source: November 1999 Mtg., Bd. Dec. 218;
Amended by November 2004 Mtg., Bd. Dec. 59; April 2023 Mtg. Bd. Dec. 106; January 2024 Mtg.
Bd. Dec. 76

20.090.
20.090.1.

District Vibrant Club Workshop
District Vibrant Club Workshop Purpose
The purpose of the district Vibrant Club Workshop is to inspire Rotarians to supportand engage in activities that are in line with Rotary’s Strategic Plan. (January 2020
Mtg., Bd. Dec. 85)
Source: November 2005 Mtg., Bd. Dec. 104;
Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.2.

District Vibrant Club Workshop ParticipantsParticipants in the District Vibrant Club Workshop shall include club leaders andall interested Rotarians. (January 2020 Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26;
Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.3.

District Vibrant Club Workshop Components
To achieve the stated purpose of the program, the district Vibrant Club Workshop
will include topics relevant to Rotary’s current Strategic Plan including
membership, public image, and The Rotary Foundation. (January 2020 Mtg., Bd.
Dec. 85)

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Source: July 2002 Mtg., Bd. Dec. 26;
Amended by October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.4.

District Vibrant Club Workshop Time Frame
One half-day District Vibrant Club Workshop should be held annually. (January
2020 Mtg., Bd. Dec. 85)
Source: July 2002 Mtg., Bd. Dec. 26;
Amended by November 2004 Mtg., Bd. Dec. 59; June 2005 Mtg., Bd. Dec. 316; November 2007
Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 57; January 2020 Mtg., Bd. Dec. 85

20.090.5.

District Vibrant Club Workshop Leaders
The governor is responsible for the overall program. The district learning facilitatoris responsible for planning and conducting the seminar in consultation with the
district membership committee chair, district public image committee chair, anddistrict Rotary Foundation committee chair. Districts are encouraged to seek input
from the Regional Rotary Foundation Coordinator, Rotary Coordinator, Rotary
Public Image Coordinator, and Endowment/Major Gifts Adviser. (April 2023 Mtg.,
Bd. Dec. 106)
Source: July 2002 Mtg., Bd. Dec. 26;
Amended by November 2002 Mtg., Bd. Dec. 55; October 2018 Mtg., Bd. Dec. 57; January 2020
Mtg., Bd. Dec. 85; April 2023 Mtg., Bd. Dec. 106

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A RTICLE 21. M ULTIDISTRICT A CTIVITIES
21.010.
21.020.

Guidelines for Multidistrict Activities, Projects, and Organizations
Intercountry Committees

21.010.

Guidelines for Multidistrict Activities, Projects, and Organizations
Service activities, projects and organizations involving clubs in two or more
districts are encouraged, subject to the following:Multidistrict activities, projects and organizations:
•

•

•

•

•
•

shall be, in nature and scope, within the capability of the clubs and Rotarians in
the districts to be undertaken successfully without interfering with or detractingfrom the scope and effectiveness of club activities in furthering the program ofRotary at the club level
shall not be undertaken initially unless each governor concerned has agreed tosuch a joint activity and then, only after approval of two-thirds of the clubs ineach district. Any participating district that seeks to terminate its participation
in a multidistrict activity, project or organization must secure the approval of
two-thirds of the clubs in the district to withdraw.
shall be under the direct supervision of the governors concerned; the custody of
all funds contributed or collected for such activities, projects or organizations
shall be the responsibility of the governors concerned, though a committee ofRotarians from within the districts involved may be appointed to assist in
administering any such activity, project or organization and related funds. The
governors involved in any multidistrict activity, project or organization shallalso be responsible for ensuring that an annual financial review by a qualified
person or an audited financial statement of multidistrict finances is prepared forthe activity, project or organization and distributed to the participating clubs.
(Please see section 34.040.7., point 9 for a further definition of “full control ofa Rotary Entity.”)shall involve participation by Rotary clubs and/or individual Rotarians on a
voluntary basis, clearly presented as such; the cost of participation by a club or
individual Rotarian, if any, should be kept to a minimum, and not implicitly or
directly be made an obligation in the form of a per capita assessment orotherwise
shall adhere to all applicable RI policies, including RI’s circularization policy
and policies for use of the Rotary Marks.
in order to clarify that the activity, project or organization is not one of RI or
TRF, the promotional materials, printed and electronic, and especially on any
donation page, shall state that the activity, project or organization is one of a
local nature.

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This policy does not include projects involving cooperation between districts
partnering for an international service project.
Multidistrict PETS organizations are exempt from these Multidistrict Guidelines.
Rather, they are to be governed by the Multidistrict PETS Guidelines.
With the exception of a multidistrict PETS, which shall be under the direct authority
and control of the governors-elect in cooperation with governors, the ultimate
responsibility for multidistrict events, activities, projects and organizations lies
with the governors of the districts involved.
Local approval of a multidistrict activity, project or organization in no way implies
legal, financial or other obligation or responsibility on the part of RI. A multidistrict
organization may not act on behalf of RI, or represent or imply that it has authority
to act on behalf of RI. A multidistrict organization is not an agency of RI.
Multidistrict organizations must be self-sustaining financially, administratively,
and otherwise.
In instances where multidistrict activities, projects and organizations areincorporated, the members of the corporation should be the governors of the
districts involved or their appointees. The board of directors of any suchincorporated activity, project or organization should be elected by the members of
the corporation. Corporate structures not in harmony with these provisions will
generally be considered as not in conformance with RI policy regarding supervisionof multidistrict activities, projects and organizations by the governors. (October
2022 Mtg., Bd. Dec. 30)
Source: May 1986 Mtg., Bd. Dec. 279; February-March 1987 Mtg., Bd. Dec. 272; June 1996 Mtg.,
Bd. Dec. 304; June 1996 Mtg., Bd. Dec. 308; March 1997 Mtg., Bd. Dec. 237; February 2003 Mtg.,
Bd. Dec. 283; November 2004 Mtg., Bd. Dec. 58;
Amended by November 2004 Mtg., Bd. Dec. 59; September 2011 Mtg., Bd. Dec. 90; January 2015
Mtg., Bd. Dec. 118; July 2015 Mtg., Bd. Dec. 16; September 2016 Mtg., Bd. Dec. 74; January 2017
Mtg., Bd. Dec. 87; January 2019 Mtg., Bd. Dec. 80.
See Also May-June 1988 Mtg., Bd. Dec. 356; October 2022 Mtg., Bd. Dec. 30)

Cross-References
11.010.2.
Multidistrict Activities – Approval to Solicit Cooperation
20.070.6.
Multidistrict PETS Guidelines
34.040.7.
Requests for Exception to Guidelines for Use of “Rotary” Name

21.020.

Intercountry Committees
Intercountry committees promote relationships between two or more international
districts or two or more countries to increase fellowship and intercultural
understanding among the people of various nations, foster stronger ties between
members, clubs, and districts from different countries, and establish networks
across borders, continents, and oceans.

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While only districts may form and join intercountry committees, individual
Rotarians, their partners, Rotaractors, and Rotary and Rotaract clubs may
participate in their activities. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by October 2019 Mtg., Bd. Dec. 45

21.020.1.

Activities of Intercountry Committees
Recommended activities for Intercountry Committee participants include, but are
not limited to: visiting each other’s countries and homes, strengthening friendships
and projects so formed by encouraging clubs and districts to connect with clubs anddistricts in other countries, and contributing to world peace.
Intercountry Committees may also:
•
•
•
•
•

exchange best practices for sponsoring new clubs
develop a sister or twin club relationship between clubs in participating
countries
conduct Friendship Exchanges between the two countries
initiate or carry out International Service projects
initiate or carry out Vocational Service projects(October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by September 2011 Mtg., Bd. Dec. 34; October 2019 Mtg., Bd. Dec. 45

21.020.2.

Establishing an Intercountry Committee
Intercountry Committees can be national or sub-national relationships between two
countries. National intercountry committees require the consensus of all districts ina country. Sub-national intercountry committees require the consensus of all
districts participating in the relationship. An established Intercountry Committee
shall inform the Executive Council of its formation.
1. Establishing a national Intercountry Committee
To form an Intercountry Committee between two or more countries, approval
from all of the countries’ district governors must be obtained. District governors
from a given country who wish to delegate decision-making authority forestablishing new national Intercountry Committees may do so with unanimous
consent of all district governors in the country.
Interested Rotarians in each country should form a planning committee toestablish an Intercountry Committee. The responsibilities of the planningcommittee include obtaining approval to organize an Intercountry Committee
from each district’s governor, electing an Intercountry Committee chair to lead

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the relationship, identifying potential projects, and activities for the ICC
participants to undertake, and organizing a planning meeting. The name of anintercountry committee shall be taken from the names of the participating
countries. (Refer to the Brand Center for guidance on using a geographic
identifier as part of the Intercountry Committee’s name or branding.) Should a
district decide to leave the relationship, the relationship shall evolve into a
subnational Intercountry Committee.
2. Establishing a subnational Intercountry Committee
To form a subnational Intercountry Committee between two or more districts,
approval from all of the district governors must be obtained.
Interested Rotarians in each district should form a planning committee toestablish a district-level Intercountry Committee. The responsibilities of theplanning committee include obtaining approval to organize a subnational
Intercountry Committee from each participating district governor, electing an
Intercountry Committee chair to lead the relationship, inviting club presidents
from each district to participate, identifying potential projects and activities for
ICC participants to undertake, and organizing a planning meeting. The name ofa subnational Intercountry Committee shall be taken from the names of theparticipating districts. (Refer to the Brand Center for guidance on using ageographic identifier as part of the Intercountry Committee’s name or
branding.) Should a district decide to leave the relationship, the name of the
ICC shall be updated to reflect the remaining participants.
(June 2022 Mtg., Bd. Dec. 159)
Source: June 1994 Mtg., Bd. Dec. 248;
Amended by June 2007 Mtg., Bd. Dec. 281; October 2019 Mtg., Bd. Dec. 45; June 2022 Mtg., Bd.
Dec. 159

21.020.3.

Governance
An Intercountry Committee is led by an Intercountry Committee chair, elected fromparticipating districts for a three-year term. Intercountry Committees must abide by
the rules governing organizations in their country and shall have officers including
a chair, secretary, and treasurer. The chair should serve for three years while theother leaders should rotate on an annual basis. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by May 2015 Mtg., Bd. Dec. 178; October 2019 Mtg., Bd. Dec. 45

21.020.4.

Relationships with District
Intercountry Committees are encouraged to collaborate with the district governorsof participating districts as well as their district international service committees, if
one is appointed.

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Intercountry committee chairs may contact district governors, district governors-elect,and district international service committee chairs in their country regarding theformation of a new ICC or to annually invite participation in an existing ICC
relationship. (September 2020 Mtg., Bd. Dec. 36)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by October 2019 Mtg., Bd. Dec. 45; September 2020 Mtg., Bd. Dec. 36

21.020.5.

ICC Executive Council
The ICC Executive Council is a resource for districts and countries wishing to forma new Intercountry Committee. The Executive Council collects and shares bestpractices for forming Intercountry Committees and subsequent projects andactivities. The Executive Council maintains a list of Intercountry Committee Chairs
and active Intercounty Committees, made available through its website.
The Executive Council is led by a president, secretary and treasurer, elected byreported Intercountry Committee chairs. The president of the executive council
serves a three year term, acts as the liaison between intercountry committees andRotary International and submits an annual report to RI in July each year. The
annual report shall include contact information for Intercountry Committee chairs,
a list of Intercountry Committee relationships, and a summary of major projects
and activities. Failure to submit an annual report by 1 August will result intermination of the president’s term and will require the Executive Council members
to elect a new president. The Executive Council may collect modest optional feesfrom established ICCs to cover website expenses. The Executive Council may notcreate additional governance or leadership positions for individual Intercountry
Committees, nor does it have authority to approve or decline the formation of new
ICCs. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by October 2019 Mtg., Bd. Dec. 45

21.020.6.

Relationship with Rotary International
Establishing an Intercountry Committee in no way implies legal, financial or otherobligation or responsibility on the part of RI, or any district or club. An Intercountry
Committee may not act on behalf of RI, or represent or imply that it has authority
to act on behalf of RI. An Intercountry Committee is not an agency of RI.
Intercountry Committees
must be self-sustaining financially, administratively, and otherwise. Intercountry
Committees may not exist or function in any country in violation of the laws ofsuch country. (October 2019 Mtg., Bd. Dec. 45)
Source: January 1938 Mtg., Bd. Dec. 105;
Amended by October 2019 Mtg., Bd. Dec. 45

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138

Finances
Intercountry Committees shall function without financial support from RotaryInternational. Modest optional fees may be collected from participating districts tocover operating costs of an Intercountry Committee. The fees may be used foradministrative purposes or to support humanitarian projects and cannot be used tooffset travel or other expenses incurred by an individual as a result of participatingin activities organized by an Intercountry Committee or the Executive Council. If
an Intercountry Committee or the Executive Council elects to collect fees, theIntercountry Committee’s leadership or Executive Council’s leadership shallprepare a budget of estimated income and estimated expenditures for the year at the
beginning of each fiscal year. All bills shall be paid by the treasurer, or otherauthorized officer, only after approval by two other officers. An annual financial
review by a qualified person shall be made of all the Intercountry Committee’s andExecutive Council’s financial transactions and be shared with all participating
districts. (October 2019 Mtg., Bd. Dec. 45)
Source: June 2007 Mtg., Bd. Dec. 281;
Amended by October 2019 Mtg., Bd. Dec. 45

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CHAPTER IV – ADMINISTRATION
ArticlesArticle 26.
Article 27.
Article 28.
Article 29.
Article 30.
Article 31.
Article 32.
Article 33.
Article 34.
Article 35.
Article 36.
Article 37.
Article 38.

Rotary International
RI President
RI Board of Directors
Regional Leaders
Other Current and Past Officers of RIRI Committees
RI General Secretary
RI Secretariat
Rotary Marks
LicensingPartnerships
RI Guidelines for Sponsorship and Cooperation
Territorial, Regional, and Sectional Groupings

A RTICLE 26.

R OTARY I NTERNATIONAL

26.010.
26.020.
26.030.
26.040.
26.050.
26.060.
26.070.
26.080.
26.090.
26.100.
26.110.
26.120.
26.130.
26.140.

Rotary International Strategic Plan
Rotary and Politics
Rotary and Religion
Rotary Anthem
Rotary Protocol
Election Guidelines and Campaigning
Election Complaint Procedures
Rotary Privacy Statement
Statements on Issues
Mediation and Arbitration Guidelines
Relationship Between Directors and Trustees of The Rotary Foundation
Harassment-Free Environment at Meetings, Events, or Activities
Our Commitment to Diversity, Equity, and Inclusion
Code of Conduct

26.010.

Rotary International Strategic Plan

26.010.1.

Mission Statement
We provide service to others, promote integrity, and advance world understanding,goodwill, and peace through our fellowship of business, professional, andcommunity leaders. (November 2009 Mtg., Bd. Dec. 42)
Source: June 2007 Mtg., Bd. Dec. 228;

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Amended by November 2009 Mtg., Bd. Dec. 42

26.010.2.

Core Values
The Board has adopted “core values” as part of the strategic plan of RotaryInternational: Service, Fellowship, Diversity, Integrity, and Leadership (November
2010 Mtg., Bd. Dec. 38)
Source: June 2007 Mtg., Bd. Dec. 228;
Amended by November 2009 Mtg., Bd. Dec. 42

26.010.3.

Strategic Priorities and Goals
Increase Our Impact•••

Eradicate polio and leverage the legacy
Focus our programs and offerings
Improve our ability to achieve and measure impact

Expand Our Reach••••

Grow and diversify our membership and participation
Create new channels into Rotary
Increase Rotary’s openness and appeal
Build awareness of our impact and brandEnhance Participant Engagement••••

Support clubs to better engage their members
Develop a participant-centered approach to deliver value
Offer new opportunities for personal and professional connection
Provide leadership development

Increase our Ability to Adapt•••

Build a culture of research, innovation, and willingness to take risks
Streamline governance, structure, and processes
Review governance to foster more diverse perspectives in decision-making(April 2024 Mtg., Bd. Dec. 119)
Source: November 2009 Mtg., Bd. Dec. 42;
Amended by January 2010 Mtg., Bd. Dec. 118; November 2010 Mtg., Bd. Dec. 46; June 2013 Mtg.,
Bd. Dec. 196; May 2014 Mtg., Bd. Dec. 122; April 2016 Mtg., Bd. Dec. 157; June 2018 Mtg., Bd. Dec.
178; April 2024 Mtg., Bd. Dec. 119

26.010.4.

Alignment with RI Strategic Plan and RI Board Performance Goals
The work of Rotary shall be in alignment with the RI Strategic Plan. In furtheranceof such goal, the Board, in collaboration with the current RI president, shallestablish RI Board performance goals, to be aligned with the RI Strategic Plan andRotary International Code of Policies
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the presidential goals and vision. The general secretary shall support a mechanism
for creating and reporting on goals, for review by the Board at its regular meetingseach year. (April 2022 Mtg., Bd. Dec. 123)
Source: September 2011 Mtg., Bd. Dec. 43;
Amended by January 2012 Mtg., Bd. Dec. 158; July 2014 Mtg., Bd. Dec. 9: April 2022 Mtg., Bd. Dec.
123

26.010.5.

Vision Statement
The Board has adopted the following vision statement:
Together, we see a world where people unite and take action to create lastingchange—across the globe, in our communities, and in ourselves. (September 2017
Mtg., Bd. Dec. 24)
Source: June 2017 Mtg., Bd. Dec. 168
Amended by September 2017 Mtg., Bd. Dec. 24

26.010.6.

Program of Rotary
The program of Rotary is to increase sustainable service focused on programs andactivities that support youth and young leaders and The Rotary Foundation’s areasof focus. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2009 Mtg., Bd. Dec. 42;
Amended by January 2010 Mtg., Bd. Dec. 118; June 2013 Mtg., Bd. Dec. 196; May 2014 Mtg., Bd.
Dec. 122; October 2019 Mtg., Bd. Dec. 29

26.020.

Rotary and Politics
Because its world-wide membership includes persons of many facets of politicalopinion, no corporate action or corporate expression of opinion shall be taken or
given by Rotary on political subjects. (April 2016 Mtg., Bd. Dec. 157)
Source: November 1964 Mtg., Bd. Dec. 89
Amended by April 2016 Mtg., Bd. Dec. 157

26.030.

Rotary and Religion
Rotary is a secular organization whose membership includes persons of all faiths,
religions, and beliefs. (November 2007 Mtg., Bd. Dec. 49)
Source: November 2007 Mtg., Bd. Dec. 49

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142

Rotary Anthem
An arrangement from the “march” of the Overture to “Egmont” by Ludwig van
Beethoven is the official Rotary anthem that can be played at appropriate occasions,such as flag ceremonies. (February 2000 Mtg., Bd. Dec. 298)
Source: November 1999 Mtg., Bd. Dec. 222;
Amended by February 2004 Mtg., Bd. Dec. 209

26.050.

Rotary Protocol
The following order of protocol is recommended for introducing, presenting, andseating all current, past, and future officers of RI and its Foundation, committee
members, and their partners at all RI meetings, functions, and receiving lines, andfor listing in all RI publications:
President (or president’s representative)
Past presidents (in order of seniority)
President-electPresident-nominee
Vice-president
Treasurer
Director Executive committee chair
Other directors
Trustee chair
Trustee chair-electTrustee vice-chair
Other trustees
General secretary
Past directors (in order of seniority)
Directors-electPast trustees (in order of seniority)
Incoming trustees
Directors-nominee
Past general secretaries (in order of seniority)
Rotary GB&I regional board members
District governors
Past district governors (in order of seniority)
Rotary coordinators, Rotary public image coordinators, regional Rotary Foundation
coordinators and endowment/major gifts advisers
District governors-electDistrict governors-nominee
At Rotary functions, officers should be addressed according to protocol only oncewith partners included at the time of introduction. Individuals holding more than
one office or past office, shall be ranked by the highest current or past office held.

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After the recommended order of protocol above, the following additional order ofprotocol is recommended and should be modified to fit local customs and practice:Regional and zone-level committees members
Assistant governors
District secretaries/treasurers
District committee members
Club presidents
Club presidents-electClub vice-presidents
Club secretaries
Club treasurers
Club sergeants-at-arms
Other club board members
Club committee chairs
Past assistant governors
Rotarians
Rotary alumni
Rotarians’ families
At district meetings, Rotarians visiting from a foreign country may be placed before
local Rotarians of the same rank, as a courtesy.
High-ranking non-Rotarians may be given precedence in ranking according to local
custom. Clubs and districts are encouraged to advise guests if protocol places
Rotarians before non-Rotarians. (October 2022 Mtg., Bd. Dec. 30)
Source: July 1995 Mtg., Bd. Dec. 23;
Amended by May 2000 Mtg., Bd. Dec. 412; November 2005 Mtg., Bd. Dec. 103; February 2006
Mtg., Bd. Dec. 133; June 2010 Mtg., Bd. Dec. 251; January 2011 Mtg., Bd. Dec. 137; May 2011 Mtg.,
Bd. Dec. 182; January 2014 Mtg., Bd. Dec. 83; October 2014 Mtg., Bd. Dec. 38; October 2022 Mtg.,
Bd. Dec. 30

26.060.

Election Guidelines and Campaigning

26.060.1.

Board Approved Statement of Guidelines
A single statement of guidelines for RI elections should apply to the entire Rotaryworld. All candidates for elective office should be advised in writing of the RI
election policies and procedures by the person responsible for administering theelection. (November 2001 Mtg., Bd. Dec. 45)
Source: November 1990 Mtg., Bd. Dec. 80;
Amended by June 2001 Mtg., Bd. Dec. 325; November 2001 Mtg., Bd. Dec. 45

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144

Official Report of Nominating Committee
After confidential discussion in committee, the nominating committees for RI
director shall state in writing on official reports to the general secretary that the
selected nominee, to the best of the committee’s knowledge, has not violated anyof the rules against campaigning, electioneering or canvassing in the RI Bylaws.
The report of all nominating committees shall also contain the names and signaturesof all committee members in attendance. Such report should be forwarded to thegeneral secretary along with the name of the nominee of the committee. (April 2016
Mtg., Bd. Dec. 157)
Source: November 1990 Mtg., Bd. Dec. 80;
Amended by June 2001 Mtg., Bd. Dec. 325; April 2016 Mtg., Bd. Dec. 157

26.060.3.

Announcement of Nominations and Elections
Members of RI nominating committees shall refrain from issuing independent
statements announcing the committee’s nomination without the prior authorizationof the Board, pursuant to RI Bylaws section 13.010. Editors of Rotary magazine
and licensed regional magazines shall ensure that all articles and announcements ofRotary nominations and elections accurately reflect the Rotary election process,including the opportunity to challenge. (January 2019 Mtg., Bd. Dec. 80)
Source: May 2003 Mtg., Bd. Dec. 362;
Amended by October 2018 Mtg., Bd. Dec. 68; January 2019 Mtg., Bd. Dec. 80

26.060.4.

Rules Regarding Campaigning, Canvassing, and Electioneering
It is a fundamental principle in Rotary that the best qualified candidate should beselected for service in Rotary’s elective offices. Therefore, any effort to influence
the selection process in a positive or negative manner by campaigning, canvassing,electioneering or otherwise is prohibited under the RI Bylaws.
The following rules shall be followed concerning campaigning, canvassing andelectioneering for any Rotarian considering election to the office of president,
director, Governor, or Council representative, or the nominating committee for any
such office. These rules are designed to ensure that the best qualified candidate is
selected for office:
1. Rotarians should at all times conform to the prohibitions of the RI Bylaws
concerning campaigning, canvassing or electioneering. All Rotarians shouldobserve both the letter and the spirit of the bylaws and refrain from any activity
whose purpose or effect is to influence others by promoting or soliciting support
for a candidate’s or another Rotarian’s candidacy. Such activity is repugnant tothe spirit of the bylaws and the principles of Rotary and will be grounds fordisqualification of a candidate.
2. Campaigning, canvassing or electioneering is any action seeking to promote,attack, support, or oppose a candidate, either directly or indirectly, in any

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medium, including, but not limited to, any action seeking votes, requestingsupport in a forthcoming election, distribution of literature or promotional
materials or other overt actions intended to promote one’s candidacy for anelected Rotary office.
3. The periods of candidacy for elective office begin when individual Rotarians
begin to give serious consideration to submitting their names for a position
covered by the RI rules for nominations and elections. Commencing at thattime, candidates should be particularly careful to avoid any actions designed to
publicize their names or achievements, to call attention to the applicablenominations or elections, or to give candidates an unfair advantage over othercandidates for the same position.
4. The normal performance of duly-assigned Rotary activities would not be
considered to be a violation of the policies related to campaigning, canvassing
or electioneering.
5. Contacting clubs to inform them to request their concurrence for a proposed
challenge or election complaint is not prohibited provided that such contact islimited to the exchange of factual information.
(September 2016 Mtg., Bd. Dec. 28)
Source: March 1993 Mtg., Bd. Dec. 135, App. E;
Amended by June 2001 Mtg., Bd. Dec. 325; February 2007 Mtg., Bd. Dec. 149; April 2016 Mtg., Bd.
Dec., 157; September 2016 Mtg., Bd. Dec. 28

26.070.

Election Complaint Procedures
The following procedures for review of RI elections shall be followed whenever acomplaint is made and filed in accordance with the applicable sections of the RI
Bylaws:26.070.1.

Advising the Parties of a Complaint
After receiving any election complaint, the general secretary shall inform the party
in question of the allegation, request a written response with documentation by acertain date, and notify the parties of the proper procedure to be followed. (June2001 Mtg., Bd. Dec. 326)
Source: March 1992 Mtg., Bd. Dec. 183.
Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174; June 2001 Mtg.,
Bd. Dec. 326

26.070.2.

Methods of Resolution
The president, or the general secretary acting on the president’s behalf, shall resolve
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1. there has been a misunderstanding about the requirements of the relevant
constitutional documents;
2. information has been received and certified by the general secretary that acandidate has appealed to a "non-Rotary agency" prior to completing the RI
election review procedures. In such instances the president shall, in accordancewith RI Bylaws section 13.030.5. and on behalf of the Board, send a “showcause” letter by priority mail to the candidate requesting information within 15
days indicating that the lawsuit was not filed on the candidate’s behalf. Uponthe candidate’s failure to provide adequate evidence that the action was nottaken on the candidate’s behalf, the President, on behalf of the Board, shallnotify the candidate that he or she is disqualified for the election in question
and from contesting any elective office of RI in the future for a period asdetermined by the board, without referral to the RI election review committee.
The president shall also notify the executive committee of any action taken
pursuant to this subsection.
In all other situations, the president shall, in consultation with the chair of theelection review committee, select three members of that committee (one of whomshall be designated as convener) to serve as a panel to evaluate the complaint. Any
member of the committee, however, may disqualify himself or herself fromconsidering a particular complaint. Any vacancy on the panel shall be filled in thesame manner. A member of the Election Review Committee should not serve on apanel that reviews any complaint from the committee member’s own zone orcountry. The election complaint will be administered in accordance with theprocedures set forth below. (April 2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183.
Amended by November 1995 Mtg., Bd. Dec. 81; June 1997 Mtg., Bd. Dec. 301; June 2001 Mtg., Bd.
Dec. 326; July 2003 Mtg., Bd. Dec. 19; June 2008 Mtg., Bd. Dec. 239; January 2012 Mtg., Bd. Dec.
158; June 2013 Mtg., Bd. Dec. 196; July 2014 Mtg., Bd. Dec. 14; April 2016 Mtg., Bd. Dec. 157

26.070.3.

Requirement for Cash BondAt the time a club files a complaint with the general secretary, such club shall pay
to Rotary International a cash bond. If such complaint addresses a district level
office, e.g., governor, council representative, member of a nominating committee
for governor or director, the amount of the cash bond shall be US$2,000. If suchcomplaint addresses the election of an individual to any other position, the amountof the cash bond shall be US$5,000. The general secretary shall take no action withrespect to any such complaint until the cash bond is paid. No complaint shall beconsidered as received by the general secretary until the cash bond is paid. If the
cash bond is not received by the general secretary by the deadline provided in
Article 13.030.1. of the RI Bylaws, the complaint shall be deemed invalid and will
not be considered further. The general secretary shall cause the cash bond to berefunded without interest only if the complaint is upheld by the Board. Otherwise,
the cash bond shall be forfeited and retained by Rotary International. (September
2016 Mtg., Bd. Dec. 28)

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Source: August 1999 Mtg., Bd. Dec. 81;
Amended by February 2007 Mtg., Bd. Dec. 149; January 2015 Mtg., Bd. Dec. 122; April 2016 Mtg.,
Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28

26.070.4.

Summary and Analysis of Complaint
The general secretary shall prepare and convey to the panel of the election review
committee a summary and analysis of the complaint (and response, if one has been
received by the set date), with copies of all documents submitted. Any document
submitted by the parties to the complaint may be made available to all parties uponrequest. (July 2003 Mtg., Bd. Dec. 19)
Source: March 1992 Mtg., Bd. Dec. 183.
Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174; June 1997 Mtg.,
Bd. Dec. 301; June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec. 19

26.070.5.

Consideration of Additional Information
The committee may request the general secretary to obtain additional evidence orinformation from the complainant, the candidate or any other concerned party. The
committee may also, on behalf of the Board, grant a waiver of any Board-imposed
confidentiality requirements to the extent it believes is necessary to ascertain
additional information. (April 2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183; February 2007 Mtg., Bd. Dec. 149.
Amended by June 2001 Mtg., Bd. Dec. 326; April 2016 Mtg., Bd. Dec. 157

26.070.6.

Review of Elections for President and Director
The panel of the election review committee shall evaluate a complaint bycorrespondence. However, should the election be for the general offices ofpresident or director, the president (or the general secretary acting on the president’s
behalf) may, upon the recommendation of the committee and after consultation
with the chair of the election review committee, authorize a meeting of the panel ata time and place determined by the general secretary. At such a meeting, thecommittee may grant a personal appearance to any party directly concerned in theelection under review, at that party’s expense. (April 2016 Mtg., Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183.
Amended by June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec. 19; April 2016 Mtg., Bd. Dec.
157

26.070.7.

Committee’s Report to Board
Based on its review of the available information, the panel of the election review
committee shall report to the Board its findings of fact, its conclusions andrecommendations and reasons therefor. A copy of the report shall go to the chair ofthe election review committee, if the chair is not a panel member. (April 2016 Mtg.,
Bd. Dec. 157)
Source: March 1992 Mtg., Bd. Dec. 183.

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Amended by May 2000 Mtg., Bd. Dec. 374; June 2001 Mtg., Bd. Dec. 326; July 2003 Mtg., Bd. Dec.
19; April 2016 Mtg., Bd. Dec. 157

26.070.8.

Board Consideration of Election Review Committee ReportElection complaints referred to the Board pursuant to Board policy shall beconsidered no later than at the Board’s final meeting in the Rotary year in which
the complaint is filed.
The Executive Committee is authorized to act on behalf of the Board to take any
action permitted by RI Bylaws section 13.030.2. with regard to complaints thatcannot be reviewed by the Board at its final meeting. The Executive Committee
must reach its decision prior to 15 September. (June 2020 Mtg., Bd. Dec. 173)
Source: February 2002 Mtg., Bd. Dec. 169; May 2014 Mtg., Bd. Dec. 119;
Amended by January 2016 Mtg., Bd. Dec. 113; June 2020 Mtg., Bd. Dec. 173

26.070.9.

Report of Board Decision
The Board’s decision shall be reported to all parties concerned and to all membersof the election review committee. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1992 Mtg., Bd. Dec. 183.
Amended by November 1995 Mtg., Bd. Dec. 81; February 1996 Mtg., Bd. Dec. 174

26.070.10.

Other Election Issues
In the event that the general secretary or president become aware of alleged
irregularities within the election process that require immediate resolution, but thatare not the subject of an election complaint, including, but not limited to, suchmatters as the certification of votes by the district governor, the operational
procedures utilized by a nominating committee or balloting committee, such issues
shall be directed to the chair of the RI Election Review Committee, or his or her
designee, for examination and decision. All such decisions made pursuant to thisparagraph shall be reported to the Board at its next meeting. (June 2007 Mtg., Bd.
Dec. 265)
Source: June 2007 Mtg., Bd. Dec. 265

26.080.

Rotary Privacy Statements
The Board has adopted a Rotary privacy statement. The general secretary is
authorized to revise the statement as circumstances require. The general secretaryis requested to report revisions made to the privacy statement to the Board.
Rotary’s Privacy Statement for Personal Data
In the course of fulfilling its mission, Rotary International (“Rotary”) collects
personal data regarding Rotarians, Rotary clubs and others. Rotary is committed toprotecting the privacy of these individuals. Personal data is defined as any

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information that relates to an individual who is or can be identified from the data,
either alone or in conjunction with other information. Rotary will adhere to thefollowing principles:
1. Rotary will only collect and use personal data for Core Business Purposes.
2. Rotary will strive for personal data accuracy and relevance.
3. Rotary will be transparent about how it uses personal data.
4. Rotary will act with urgency on potential breaches.
5. Rotary will adopt “privacy by design and by default.”
6. Rotary will keep personal data secure.
Rotary’s Core Business Purposes are purposes that are critical or closely related toRotary’s essential activities or legitimate interests. Such purposes include, but are
not limited to:
•
•
•
•
•
•
•

Fulfilling Rotary’s obligations to Rotarians and other individuals
Financial processing
Supporting The Rotary Foundation, including fundraising efforts
Facilitating convention and special event planning
Communicating key organizational messages through Rotary publications andother materials
Supporting the programs and membership of Rotary
Complying with the law or acting in good faith belief that such an action isnecessary to conform with the requirements of the law.

(October 2018 Mtg., Bd. Dec. 37)
Source: November 2007 Mtg., Bd. Dec. 47;
Amended by October 2018 Mtg., Bd. Dec. 37

26.090.

Statements on Issues
As the association of Rotary clubs worldwide, RI does not issue formal statementsfor or against any specific issues, as it is the policy of the association to maintain aneutral position. It is through service initiatives of individual Rotary clubs, rather
than declarations by the corporate body, that Rotary best demonstrates its
commitment to peace and humanitarian endeavors. (June 2010 Mtg., Bd. Dec. 193)
Source: June 2010 Mtg., Bd. Dec. 193

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26.100.

150Mediation and Arbitration Guidelines
The Board interprets RI Bylaws section 24.010. to require that a request formediation or arbitration of a dispute must be received by the general secretary nolater than 60 days after the date of the occurrence of the dispute.
The Board interprets RI Bylaws article 24 to apply only to disputes that do not
involve actions taken by RI, a district or an RI officer pursuant to authority granted
under the RI constitutional documents, the Rotary Code of Policies, or the RotaryFoundation Code of Policies. (June 2008 Mtg., Bd. Dec. 227)
Source: January 2008 Mtg., Bd. Dec. 155
Amended by June 2008 Mtg., Bd. Dec. 227

26.100.1.

Mediation or Arbitration Requests
Any request for mediation or arbitration pursuant to Article 24 of the RI Bylaws
must be received by the general secretary no later than 60 days after the date of theoccurrence of the dispute. Only disputes that do not involve the actions taken by
RI, a district, or an RI officer pursuant to authority granted under the RI
constitutional documents, the Rotary Code of Policies or The Rotary Foundation
Code of Policies shall be eligible for mediation or arbitration. After receiving a
mediation request from one party, the general secretary shall inform the other party
in question of the request and notify the parties of the proper procedure to befollowed. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.2.

Methods of Resolution
Should one party refuse to agree to mediation, the dispute may be settled byarbitration pursuant to section 24.030. of the RI Bylaws. Should all parties agree tomediation, they may request the general secretary to appoint a mediator pursuant tosection 24.020. of the RI Bylaws. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.3.

Summary and Analysis of Complaint
Each party shall prepare and convey to the mediator and/or arbitrators a summary
and analysis of the dispute, with copies of all documents submitted. Any document
submitted by the parties to the dispute shall be made available to all parties. (June2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

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26.100.4.

151

Mediator and/or Arbitrators’ Report to Board
Based on its review of the available information, the mediator or arbitrators shallreport to the Board the findings of fact, decision and reasons therefor. (June 2008
Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.5.

Arbitration
Should mediation be unsuccessful or if mediation is refused by one or more of theparties, the dispute may be settled by arbitration. Each party shall appoint anarbitrator and the arbitrators shall appoint an umpire. The arbitrators and umpire
must be Rotarians. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.100.6.

Delegation of Authority
The board delegates authority to the general secretary to act on its behalf regarding
the setting of dates for mediation and/or arbitration and on any matter pertaining to
the procedure for mediation and arbitration that is not otherwise addressed in
Article 24 of the RI Bylaws. (June 2008 Mtg., Bd. Dec. 242)
Source: June 2008 Mtg., Bd. Dec. 242

26.110.

Relationship Between Directors and Trustees of The Rotary Foundation

26.110.1.

Future RI General Officers Serving as Trustees
It is not appropriate for a general officer of Rotary International to serve at the sametime as a Trustee of The Rotary Foundation and, therefore, the Board requests
Trustees who have been elected as RI president or RI director to resign from the
TRF Board of Trustees before beginning their term as an RI officer. (September
2011 Mtg., Bd. Dec. 39)
Source: November 1999 Mtg., Bd. Dec. 136;
Amended by September 2011 Mtg., Bd. Dec. 39

26.110.2.

Liaisons at Board and Trustees Meetings
The RI president may appoint a liaison director to Foundation Trustees’ meetings,
such liaison to attend as determined by the trustee chair. The Board shall invite aliaison trustee, if appointed by the trustee chair to attend Board meetings asdetermined by the RI president. (April 2016 Mtg., Bd. Dec. 157)
Source: June 2004 Mtg., Bd. Dec. 295; June 2009 Mtg., Bd. Dec. 236;
Amended by April 2016 Mtg., Bd. Dec. 157; Affirmed by November 2005 Mtg., Bd. Dec. 36

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26.110.3.

152

Procedures for Nominating Rotary Foundation Trustees
The following procedures should be used to nominate and elect Rotary Foundation
trustees under RI Bylaws section 22.020.:
The president-elect shall
1. annually call for suggestions for qualified persons for the position of RotaryFoundation trustee from present and past RI senior leaders;
2. appoint a task force of at least three members to review the suggested names
and recommend to the president-elect no fewer than three candidates for each
open position on the Rotary Foundation trustees;
3. provide this task force with the qualifications, expertise, skills, andgeographical considerations that the president-elect wishes the task force toparticularly consider when recommending candidates.
(September 2016 Mtg., Bd. Dec. 28)
Source: April 2016 Mtg., Bd. Dec. 153
Amended by September 2016 Mtg., Bd. Dec. 28

26.110.4.

Election of Rotary Foundation Trustees by the RI Board
The president-elect shall submit to the RI Board for election, no later than at its
second meeting each year, the names of the individuals he or she nominates as
Rotary Foundation Trustees.
Prior to nominating candidates for election by the Board, the president-elect shallconsult with the Foundation chair-elect. The president-elect shall not nominate, andthe board shall not elect, any Rotarian as trustee who has previously been
sanctioned or otherwise found by the Board or Trustees to have acted contrary to
RI or TRF policies.
Presidents-elect are requested to nominate no fewer than twice the number ofcandidates for election as Foundation trustee as there will be open positions in thefollowing year, not including the position to be held by an RI past president. Current
directors shall not be eligible to be nominated by the president-elect or elected by
the Board.
Other than RI past presidents, no one who has served for two years or more as atrustee shall be eligible for subsequent reelection as a trustee. (September 2020
Mtg., Bd. Dec. 23)
Source: June 2001 Mtg., Bd. Dec. 309;
Amended by July 2002 Mtg., Bd. Dec. 8; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg., Bd. Dec.
158; April 2019 Mtg., Bd. Dec. 140; January 2020 Mtg., Bd. Dec. 90; June 2020 Mtg., Bd. Dec. 158;
September 2020 Mtg., Bd. Dec. 23

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26.120.

153

Harassment-Free Environment at Meetings, Events, or Activities
Rotary is committed to maintaining an environment that is free of harassment.
Harassment is broadly defined as any conduct, verbal or physical, that threatens,
denigrates, insults or offends a person or group based on the following
characteristics: age, ethnicity, race, color, disability, religion, socioeconomic status,
culture, sex, sexual orientations, or gender identity.
All members and individuals attending or participating in Rotary meetings, eventsor activities should expect an environment free of harassment and shall help
maintain an environment that promotes safety, courtesy, dignity, and respect to all.
Adults who work with youth are subject to policies outlined in Rotary Code of
Policies section 2.120.
District leaders, including governors, assistant governors, and committee chairs areencouraged to work with their clubs to create a harassment-free environment.
District leaders should also work with their clubs to establish a code of conduct andpolicies for how to address and prevent harassment within their clubs, among theirmembership, and with other participants in Rotary.
All allegations of criminal activity should be referred to appropriate local law
enforcement authorities.
The Rotary or Rotaract club board, district, or zone leadership shall promptly
address allegations of harassment and shall not retaliate against those making theallegation.
For Rotary or Rotaract clubs, allegations of harassment at Rotary events oractivities shall be reviewed by the Rotary or Rotaract club board and responded towithin a reasonable timeframe, typically one month. If the alleged offender is amember of the Rotary or Rotaract club board, the individual is expected to remove
oneself from the discussion. The review and/or investigation shall be dependent on
the circumstances including the severity and pervasiveness of the behavior.
Concerns that allegations of harassment were not adequately addressed by the
Rotary or Rotaract club, may be referred with appropriate documentation to the
district governor.
For districts, allegations of harassment at Rotary events or activities shall be
reviewed by the governor, or a committee appointed by the governor for thispurpose, and responded to within a reasonable time-frame, typically one month. If
the district governor is the alleged offender, the immediate past district governor(or most recent past governor), directly or by appointment of a committee for thispurpose, shall review and respond to the allegation. The general secretary shall be
informed within two weeks of any allegations of harassment by district governors,
governors-elect, and governors-nominee. The review and/or investigation shall bedependent on the circumstances including the severity and pervasiveness of theRotary International Code of Policies
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behavior. Concerns that allegations of harassment were not adequately addressedby the district, may be referred with appropriate documentation to the RI Director
whose zone includes the district.
For zones, allegations of harassment at Rotary meetings, events or activities shallbe reviewed by the RI Director, or a committee appointed by the RI Director forthis purpose, and responded to within a reasonable time-frame, typically one month.
If the RI Director is the alleged offender, either another current or past RI director
as appointed by the RI president shall review and respond to the allegation.
The RI president shall be informed within two weeks of any allegations ofharassment by RI directors, directors-elect, and directors-nominee. Concerns that
allegations of harassment were not adequately addressed by the zone, may bereferred with appropriate documentation to the RI president.
Any person involved in Rotary against whom any allegation of sexual abuse or
sexual harassment is made must be removed from all contact with youth until thematter is resolved.
A non-Rotary volunteer who admits to, is convicted of, or is otherwise known orfound to have engaged in sexual abuse or sexual harassment must be prohibitedfrom working with youth in a Rotary context.
A Rotary or Rotaract club must terminate the membership of any individual who
admits to, is convicted of, or is otherwise known or found to have engaged in sexual
abuse or sexual harassment or severe and/or pervasive harassment.
A Rotary or Rotaract club may not grant membership to a person who admits to, isconvicted of, or is otherwise known or found to have engaged in sexual abuse or
sexual harassment, or severe and/or pervasive harassment. Upon obtaining
information that a club has knowingly failed to terminate the membership of suchan individual, the RI Board may terminate the club for failure to function.
Rotary and Rotaract club, district, and zone leaders must promptly report sexual
abuse, sexual harassment, and severe and/or pervasive harassment and any resulting
membership terminations to the general secretary. Failure to adequately addressfindings of harassment will be reported to the RI Board for appropriate action,
which may include club termination or other sanctions.
As it pertains to Rotary Alumni Associations, Rotary Action Groups, and Rotary
Fellowships, the Alumni Association, Rotary Action Group, and Rotary Fellowshipleadership shall promptly address allegations of harassment and shall not retaliate
against those making the allegation. Allegations of harassment at an Alumni
Association, Action Group, or Fellowship event or activity shall be reviewed by the
Alumni Association, Action Group, or Fellowship, or a committee appointed by thechair of the Alumni Association, Action Group, or Fellowship for this purpose, andRotary International Code of Policies
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responded to within a reasonable time-frame, typically one month. If the chair orother leaders of the Alumni Association, Action Group, or Fellowship is/are thealleged offender, the immediate past chair (or most recent chair), directly or byappointment of a committee for this purpose, shall review and respond to theallegation. If the alleged offender is a member of the board of the Alumni
Association, Action Group, or Fellowship, the individual is expected to remove
oneself from the discussion. The review and/or investigation shall be dependent on
the circumstances including the severity and pervasiveness of the behavior.
Concerns that allegations of harassment were not adequately addressed by the
Alumni Association, Action Group, or Fellowship may be referred with appropriate
documentation to the RI president.
Rotary Alumni Associations, Rotary Action Groups, and Rotary Fellowships must
report allegations of harassment to the alleged offender’s club president and district
governor. If a Rotary Alumni Association, Rotary Action Group, or a Rotary
Fellowship fails to adequately address findings of harassment, the RI president shallnotify the RI Board for appropriate action. Such action may include termination orother appropriate sanctions. (April 2023 Mtg., Bd. Dec. 114
Source: January 2019 Mtg., Bd. Dec. 119;
Amended by October 2019 Mtg., Bd. Dec. 48; April 2020 Mtg., Bd. Dec. 132; June 2021 Mtg., Bd.
Dec. 177

26.120.1.

Curriculum on Adult Harassment Policies
Incoming and current club presidents, governors, regional leaders, and directors
shall be provided curriculum on RI’s adult harassment policies and procedures at
events including, but not limited to, presidents-elect training seminars (PETS) andInternational Assemblies. (April 2024 Mtg., Bd. Dec. 119)
Source: October 2019 Mtg., Bd. Dec. 34;
Amended by January 2020 Mtg., Bd. Dec. 85; April 2024 Mtg., Bd. Dec. 119

26.130.

Our Commitment to Diversity, Equity, and Inclusion
At Rotary, we understand that cultivating a diverse, equitable, and inclusive cultureis essential to realizing our vision of a world where people unite and take action tocreate lasting change.
We value diversity and celebrate the contributions of people of all backgrounds,
across age, ethnicity, race, color, disability, learning style, religion, faith,socioeconomic status, culture, marital status, languages spoken, sex, sexual
orientation, and gender identity as well as differences in ideas, thoughts, values,
and beliefs.
Recognizing that individuals from certain groups have historically experienced
barriers to membership, participation, and leadership, we commit to advancing

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equity in all aspects of Rotary, including in our community partnerships, so thateach person has the necessary access to resources, opportunities, networks, andsupport to thrive.
We believe that all people hold visible and invisible qualities that inherently makethem unique, and we strive to create an inclusive culture where each person knows
they are valued and belong.
In line with our value of integrity, we are committed to being honest and transparent
about where we are in our DEI journey as an organization, and to continuing tolearn and do better. (November 2021 Mtg., Bd. Dec. 34)
Source: June 2021 Mtg., Bd. Dec. 184
Amended by November 2021 Mtg., Bd. Dec. 34

26.140.

Code of Conduct
Rotary core values: fellowship, integrity, diversity, service, and leadershipThis code of conduct reflects our core values and explains the responsibility thatcomes with being a Rotarian and Rotaractor, which includes members from nearly
every country in the world, speaking over 100 different languages. We arecommitted to upholding and evolving this code as our organization grows.
Like our core values, we expect Rotarians and Rotaractors to exemplify this codeof conduct as they interact with one another, Rotary program participants, Alumni,
project partners, and members of the community. Specifically, the code of conduct
applies at all club, district, zone, and Rotary International meetings, learning events,
events, and anywhere else a member represents Rotary and on My Rotary and social
media.
Expectations
All club members and other participants including Rotary program participants,
Alumni, project partners, and representatives of Rotary are expected to comply withthis code of conduct, be considerate and contribute to a collaborative, positive, andhealthy environment in which all are respected and valued.
USE RESPECTFUL LANGUAGE•••

When you first meet someone, introduce yourself and explain how you would
like to be addressed, including your preferred pronouns (he/him/his,she/her/hers, they/them/theirs). Call others by their preferred name, rather thanusing a nickname that is easier to pronounce.
When addressing larger groups, utilize gender neutral words to avoid genderassumption.
Use active listening to deepen your understanding of others.

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•
•
•
•

•

157

Be conscious of language use and adapt depending on region. Some wording is
acceptable in some cultures but unacceptable in others.
Avoid slang or idioms that do not translate across cultures or be deliberate in
explaining them to share our diverse cultures and languages.
Speak plainly and avoid acronyms and jargon that not everyone mayunderstand.
If you are curious about someone’s cultural background, faith, sexual
orientation, gender, or another characteristic, ask if they are open to sharing
more about themselves. Refrain from asking if the topic is not relevant to yourconversation.
Foster an atmosphere of intergenerational dialogue and avoid describing
anyone by their age.

BE SUPPORTIVE•••

Be an ally and advocate for others and be ready to intervene when you see aneed.
If you see or hear something inappropriate, address the behavior in a way tooffer support to those affected.
As a member of Rotary, uphold the Code of Conduct, build this culture withinyour club experience, and address any issues as they arise.

FOSTER A WELCOMING AND INCLUSIVE ENVIRONMENT
•

•
•
•

•
•
•

Ensure every member and participant can fully engage in any meeting, event,or activity that you organize in person or online by offering an accessible venue,
simultaneous interpretation, closed captioning and/or transcripts, and otherresources as needed.
Review any club or program traditions and stop or change activities that may
be offensive or alienating to a specific group.
Create a welcoming environment and include all in conversations, projects, andevents.
As much as possible, pay attention to nonverbal communication such as eye
contact, facial expressions, tone of voice, personal space, gestures, and posture,and how it impacts your ability to engage with and relate to others.
Know the important dates of various religions and schedule events and activities
in a way that is inclusive and considerate of people who observe them.
Be aware of people’s dietary and health restrictions.
Open opportunities for everyone to hold leadership roles in your club anddistrict or engage with your community partners.

CELEBRATE DIVERSITY•

Increase your club’s awareness, understanding, and acceptance of people withdisabilities.

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•
•
•

158

Celebrate a variety of cultural events and religious observances, rather thancontinually conducting service projects or hosting events associated with asingle culture or religion.
Acknowledge and celebrate significant dates relevant to diversity.
Avoid stereotyping and mocking any specific group.
Acknowledge and celebrate different genders.

Report Code of Conduct Concerns
If you feel someone conducts behavior that goes against the code of conduct, email
DEI.Inquiries@rotary.org.
Report Adult Harassment Issues
Per the Rotary Code of Policies, Rotary currently maintains the following to reportissues of harassment involving Rotarians or Rotaractors at meetings, events, or
activities:
Rotary is committed to maintaining an environment that is free of any form ofharassment, broadly defined as any conduct, verbal or physical, that denigrates,
insults, or offends a person or group based on any characteristic* (age, ethnicity,
race, color, disability, religion, socioeconomic status, culture, sex, sexual
orientations, or gender identity).
If you are notified of any allegation of harassment involving an adult, or you feel
you have been harassed, follow these steps:
1. If anyone’s safety is in doubt, contact local law enforcement.
2. Notify a club officer (club president or secretary), district leader (district
governor or district governor-elect), or zone leader (RI director).
3. Report the incident to Rotary International’s Club and District Support team bycontacting cds@rotary.org.
4. Any allegation of harassment or abuse that involves young people must bereported to Rotary International at youthprotection@rotary.org within 72
hours.
*Characteristics

listed here are from Rotary Code of Policies section 26.120.,
Harassment-free Environment at Meetings, Events, or Activities. As the Rotary
Code of Policies is updated, this Code of Conduct section will be updated. (April
2024 Mtg., Bd. Dec. 119)
Source: June 2021 Mtg., Bd. Dec. 184
Amended by November 2021 Mtg., Bd. Dec. 34; April 2024 Mtg., Bd. Dec. 119

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A RTICLE 27. RI P RESIDENT
27.010.
27.020.
27.030.
27.040.
27.050.
27.060.
27.070.
27.080.
27.090.

27.010.
27.010.1.

Regulations Governing Candidates for RI President and the Nominating Committee
for President
RI President Job Description
Official Activities
Authority to Act on Behalf of Board
Additional Activities
Annual Theme and Goals
Staff Support
Finances
President’s Advisory Committee

Regulations Governing Candidates for RI President and the Nominating
Committee for President
Declaration of Duties and Responsibilities of President
Each candidate for president shall be provided with a summary of the duties andresponsibilities of the president as set out in the RI Bylaws and in the Rotary Codeof Policies. The prescribed form used by candidates for president shall include asigned declaration by the candidate that he or she has read, understands, and iswilling to comply with such duties and responsibilities as they may be amended
from time to time. (November 2005 Mtg., Bd. Dec. 38)
Source: June 2001 Mtg., Bd. Dec. 317;
Amended by November 2005 Mtg., Bd. Dec. 38

27.070.2.

Procedures for the Functioning of the Nominating Committee for President
The RI board has adopted procedures for the functioning of the Nominating
Committee for RI president as follows:
Confidentiality
Applicants for membership on the Nominating Committee for President must sign
a binding agreement at the time of their application that requires the member toimmediately notify the RI president if he or she has been contacted by an individualfor campaigning or electioneering purposes on behalf of a candidate for RI
president. Members of the nominating committee, prior to and following themeeting of the committee, shall not discuss with other members of the committee
or any other person the work of the committee, and shall at no time discuss or
divulge any of the deliberations or discussions of the committee, except as they
may participate in the deliberations of the committee at the time of its meeting. Thisconfidentiality may be waived solely by the Board, or the RI Election Review
Committee acting on its behalf, in order to investigate any duly filed election
complaint. Names of members of the nominating committee may not be madepublic until after 30 June of the year in which they are selected.

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Preparation for the Committee Meeting
1. The general secretary will assign a member of the Secretariat staff to work withand for the committee with instructions that all aspects of the work of thecommittee are to be kept in strict confidence.
2. Candidates for RI president shall be asked to submit a statement not to exceed
300 words outlining their vision and goals for Rotary.
3. In accordance with RI Bylaws section 10.050.2., which provides for candidates
for RI president to be given an opportunity to be interviewed by the committee,
the RI President, President-elect, and President-nominee will identify the key
issues facing Rotary and develop three to five questions annually thatcandidates will be asked to answer in writing. Directors will be invited to submit
proposed questions and key issues to the President, President-elect, andPresident-nominee for their consideration no later than 1 March.
There shall be a 150 word limit on a candidate’s answers to each of the three tofive questions. The list of key issues facing Rotary will be shared with thenominating committee.
4. The general secretary shall send the interview questions to those Rotarians who
submit their names for consideration by the nominating committee. Answers to
the interview questions must be returned no later than 10 July.
5. Written statements submitted by candidates that exceed the applicable wordlimits in the language submitted shall not be transmitted to the Nominating
Committee for RI President.
6. In accordance with RI Bylaws section 10.040.3., no later than 15 July thegeneral secretary shall forward to committee members an alphabetical list of
the past directors who have notified the general secretary that they wish to havetheir names listed as being willing and able to serve as president with the nameof the Rotary club in which each holds membership indicated in capital letters.
If there are more than six candidates, committee members will be required tovote on their top six candidates within the following five days. Any committee
members not voting by the deadline shall not attend the committee meeting.
The top six vote getters shall be considered the “finalists” and invited by thegeneral secretary to be interviewed in-person by the committee. In the event ofa tie for the sixth position that would result in more than six candidates being
considered finalists, a second vote shall immediately be held between all those
involved in the tie to reduce the number of finalists to six. This second voteshall be by single transferable ballot and must be completed within thefollowing 48 hours. If this second vote fails to break the tie, all candidates still
involved in the tie shall be invited to be interviewed in-person by the committee.
The finalists’ travel and related expenses shall be paid by RI. Candidates who
are not invited to be interviewed shall not be considered further by thecommittee. If there are six or fewer candidates, all candidates shall beconsidered finalists and invited to be interviewed.

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7. With regard to the finalists identified by the committee, the assigned staff
person shall prepare the following materials for each committee member. Thesematerials shall be delivered to members of the committee electronically fivedays before the meeting. A hard copy of these materials will be distributed toeach member the day before the committee meeting.
a. an informational letter from the general secretary pertaining to proceduresof the committee meetingb. a copy of the “Procedures for the Functioning of the Nominating Committee
for President”
c. a copy of RI Bylaws Article 10d. a copy of the RI President Job Description outlined in section 27.020. of
this Codee. an alphabetical list of candidates for the office of president
f. a list of key issues facing Rotary developed by the RI Board
g. a copy of the interview questions developed by the previous year’s
nominating committee
h. one set of each of the following for each candidate
i. a copy of a current photograph submitted by the candidate
ii. a copy of the submission form from the candidate containing a one-page
background statementiii. a copy of written answers to interview questions developed by the RI
Board
iv. a copy of the written statement of vision and goals for Rotary
v. a chronological list of RI committees on which the candidate has served
vi. a copy of the general biographical data on record in the secretariat
8. The election of the chair and secretary shall be by electronic ballot conductedunder the direction of the general secretary in advance of the meeting. The
general secretary shall prepare and distribute a single transferable ballot listingeach member of the nominating committee who has indicated a willingness toserve as chair or secretary. Each member of the committee shall be asked to cast
one vote for the chair and one vote for the secretary. The chair and secretaryshall serve no more than two consecutive terms.
At the Committee Meeting
9. The members of the nominating committee shall be seated in alphabetical order.
10. The general secretary shall inform the committee that RI bylaws (section
10.050.1.) provide that “The committee shall meet and nominate the bestRotary International Code of Policies
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qualified Rotarian from among the list of past directors who have indicated they
are willing to serve as president regardless of their country of residence.
However, the committee shall not nominate candidates from the same countryof residence two years consecutively.”
11. Following the instructions provided by the general secretary, no one is to be inattendance during the meeting of the committee other than the duly elected
members of the nominating committee and any interpreters needed for membersof the committee, except that the general secretary or an assigned staff member
may be called into the meeting upon the request of the chair or other memberof the committee. This staff person shall assist the committee during the courseof its meeting, should any assistance be required, and shall work under the directsupervision of the chair of the committee.
12. Before the committee begins its deliberations, the chair shall inquire whether
any member of the committee has been contacted by, or on behalf of, any
candidate related in any way whatsoever to his or her candidacy for RI
President, or is aware of any effort to influence members of the nominating
committee, either directly or indirectly, and, if so, to bring these to the attentionof committee at this time. The chair shall at this time ask all committee members
to review and sign a written disclosure statement of any attempt to influence
members of the committee. Any member of the committee who is later foundto have failed to properly report campaigning or electioneering activity on
behalf of a candidate may be subject to penalties imposed by the RI Board that
include removal of past RI director status, removal of past district governor
status, and banning the individual from any future appointments to serve on RI
committees.
13. The questions to be asked each candidate shall be developed with the entire
committee as follows: Following the election of the committee chair andsecretary, the chair shall invite committee members to submit two suggested
questions. The chair and secretary, working with other committee members asneeded, shall develop suggested questions based on the responses received bycommittee members and present those questions to the committee on themorning of the meeting. The general secretary shall allow at least 90 minutes
between the beginning of the meeting and the first interview for the committee
to discuss and finalize the questions it wishes to ask the candidates.
14. The committee shall conduct interviews of no more than 45 minutes with eachof the finalists previously identified by the committee in the finalist’s languageof choice. As part of the interview, each candidate will be allowed up to fiveminutes to present a prepared statement on a topic developed by the Board anddistributed to candidates in advance of the meeting and up to three minutes forany closing remarks. The committee may use its discretion to adjust any of thesetimes to allow for a candidate’s interpretation needs. The finalists shall beinterviewed in random order assigned in advance of the meeting by the generalsecretary. The same members of the nominating committee shall ask the samequestions in each interview, and no follow-up questions shall be allowed.

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Candidates shall be shown the questions as they are asked and provided an
opportunity to write them down if they wish. The General Secretary shallprovide a timing device that is visible to both the committee secretary and thecandidate for timing the candidates’ responses. The general secretary will
inform candidates that they may bring and refer to notes during their interview.
15. Following the interviews, but before conducting a ballot for president, thenominating committee shall discuss the qualifications and written statements ofeach candidate. No member of the committee should leave the room once thecommittee has started the deliberation process until the nominee has been
selected.
16. Following the discussion of all of the candidates, the chair shall distributeballots prepared by the general secretary containing an alphabetical list of
candidates and instruct each member of the committee to vote for fourcandidates.
All voting conducted under this paragraph shall be conducted by secret ballot.
After the secretary announces the results of this ballot, similar steps shall befollowed to reduce the number of candidates to two and, finally, to one.
Notwithstanding the foregoing, a candidate eliminated during a previous roundof balloting may be reconsidered at any point if requested by at least six
members of the committee. Voting must continue until there are two candidates
remaining and one of the final two candidates receives at least ten votes,
regardless of whether any candidate received ten or more votes in a previous
round of voting. The committee shall not select an alternate, and the candidate
who finishes second in the final vote shall not be considered to be an alternate.
17. In the event of a tie in voting for the final four or two candidates, the candidates
involved in the tie shall proceed to the next round of voting. If there are morethan two candidates in the final round of voting and no candidate receives 10
votes in the initial vote, the lowest vote-getter shall be removed from further
consideration on subsequent ballots.
18. The RI Bylaws (section 10.050.3.) provide that "Twelve members of thecommittee shall constitute a quorum. All business of the committee shall be bymajority vote, except that to select the committee’s nominee for president, atleast ten members of the committee shall vote for the nominee.”
19. The report of the committee naming its nominee shall be signed by the chair onbehalf of the committee and be delivered and certified to the general secretary.
This report is to be the only formal record of the committee. The generalsecretary will notify each club of the contents of the report and the names of thenominating committee in accordance with the RI Bylaws.
20. Should the selection of another nominee for president be necessary, the generalsecretary shall contact those past directors who previously indicated to thegeneral secretary that they wished to be considered by the nominating
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be considered by the committee. The procedures to be used at any emergency
meeting of the committee shall follow these procedures as closely as possible.
21. In the event that the RI Board determines that it is impractical for the committee
to meet in person, the RI Board may authorize a virtual committee meeting. The
procedures to be used at any virtual committee meeting shall be determined by
the RI president and shall follow these procedures as closely as possible.
Subsequent to the Meeting
22. So as to ensure that the committee has sufficient time for its deliberations,committee members should not plan to depart until the day following thecommittee’s meeting.
23. The vision and goals statement and written answers to the interview questions
developed by the RI Board submitted by the candidate chosen by the
Nominating Committee for RI President shall be made available to Rotarians.
(May 2023 Mtg., Bd. Dec. 140)
Source: October-November 1977 Mtg., Bd. Dec.97;
Amended by February 1999 Mtg., Bd. Dec. 190; March 2005 Mtg., Bd. Dec. 182; June 2005 Mtg.,
Bd. Dec. 275; July 2005 Mtg., Bd. Dec. 13; November 2005 Mtg., Bd. Dec. 54; June 2007 Mtg., Bd.
Dec. 226; June 2007 Mtg., Bd. Dec. 264; January 2008 Mtg., Bd. Dec. 148; June 2010 Mtg., Bd. Dec.
182; January 2011 Mtg., Bd. Dec. 122; May 2011 Mtg., Bd. Dec. 178; June 2013 Mtg., Bd. Dec. 202;
May 2014 Mtg., Bd. Dec. 115; July 2014 Mtg., Bd. Dec. 17; May 2015 Mtg., Bd. Dec. 170; April 2016
Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 45; January 2017 Mtg., Bd. Dec. 86; January
2017 Mtg., Bd. Dec. 88; June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 156; September
2017 Mtg., Bd. Dec. 24; January 2019 Mtg., Bd. Dec. 83; January 2019 Mtg., Bd. Dec. 84; October
2019 Mtg., Bd. Dec. 29; April 2020 Mtg., Bd. Dec. 127; June 2020 Mtg., Bd. Dec. 167; September
2020 Mtg., Bd. Dec. 23; June 2021 Mtg., Bd. Dec. 185; April 2022 Mtg., Bd. Dec. 121; April 2023
Mtg., Bd. Dec. 112; May 2023 Mtg., Bd. Dec. 140

27.010.3.

Selection of Nominee for President by Nominating Committee
The selection of a nominee for the office of RI president is solely the responsibilityof the nominating committee for president. Any efforts from persons not on thecommittee to influence, either directly or indirectly, the decision of the committee
in this respect are prohibited. The foregoing shall be included in appropriate RI
literature to be brought to the attention of clubs and individual Rotarians. (February
2007 Mtg., Bd. Dec. 149)
Source: January 1963 Mtg., Bd. Dec. 79;
Amended by February 2007 Mtg., Bd. Dec. 149.
Affirmed by November 2004 Mtg., Bd. Dec. 93

27.010.4.

Campaigning, Canvassing, and Electioneering
Members of the nominating committee shall agree not to make any efforts to
influence other members of the committee, on behalf of or against any candidate,either directly or indirectly, in advance of the committee meeting. (February 2007
Mtg., Bd. Dec. 149)

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Source: February 2007 Mtg., Bd. Dec. 149

27.010.5.

Meetings and Visits on Date of Meeting of the Nominating Committee for President
RI Presidents and Foundation chairs should not permit RI or Foundationcommittees to meet in Evanston on the date of the meeting of the Nominating
Committee for RI President. Present and past Rotary general officers who are notmembers of the Nominating Committee for RI President should not visit World
Headquarters on the date of the meeting of the Nominating Committee for RI
President. (November 2006 Mtg., Bd. Dec. 35)
Source: March 2005 Mtg., Bd. Dec. 182
Amended by November 2006 Mtg., Bd. Dec. 35

Cross-References
26.060.4.
Rules Regarding Campaigning, Canvassing, and Electioneering

27.020.

RI President Job Description
The RI president job description shall be distributed to candidates and nominating
committees for RI president.
Position
The RI President is the highest officer of RI. The President is a member of the RI
Board of Directors.
RI President Duties and Responsibilities
In addition to the duties and responsibilities of an RI director in Rotary Code section
28.040., the RI president also:
1. Shall be a positive and motivational leader for Rotarians worldwide
2. Is the principal person to speak on behalf of RI
3. Presides at all conventions, meetings of the Board, and other international RI
meetings
4. Counsels the general secretary
5. Appoints RI committees and liaisons (after consultation with the Board),
district conference representatives, and other volunteer positions
6. Nominates Trustees of The Rotary Foundation for election by the Board
7. Selects an annual theme and proposes annual goals
8. Consults with directors at the beginning of the year to agree on their individual
goals
9. Reports to the Board at each meeting on decisions made between meetings

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10. Reviews the performance of governors and arranges for any necessary
counseling and guidance
11. Performs other duties of the office consistent with RI’s strategic plan, including
those delegated to the president by the RI Board
12. Promotes membership as Rotary’s highest internal organizational priority.
13. Visits Rotarians around the world within the limits of budget and policies fixedby the Board
14. Serves ex officio as a member of committees and may attend their meetings.
15. Discusses issues confronting the organization with the General Secretary andBoard
16. Helps guide and mediate Board actions with respect to organizational priorities
and governance concerns.
17. Reviews with the General Secretary any issues of concern to the Board.
18. Monitors organizational plans and financial reports.
19. Takes a leadership role in promoting The Rotary Foundation of RotaryInternational.
20. Partners with the General Secretary to ensure that board decisions are
implemented while respecting the general secretary’s authority to manage the
day-to-day operations of the Secretariat staff. Addresses with the Board any
matters of clarity in roles and responsibilities between the board and theSecretariat staff.
21. Consults regularly and collaborates with the Chair of the Rotary Foundation
22. Consults regularly and collaborates with the President-elect and Presidentnominee.
23. Attends and participates in orientation, governance training, and otherpreparatory meetings in advance of serving as president-elect and president.
President Terms/participation
The Rotary International president serves a one-year term. In the year before taking
office, the president serves as president-elect. Both the president and president-electare members of the RI Board. As such, the president and president-elect are
expected to attend and participate in four board meetings annually, normally heldat the World Headquarters in Evanston, Illinois, USA or in the vicinity of the annual
convention or the international assembly. The president-elect is also expected toattend an orientation program before taking office, and attend up to two Board
meetings as an observer. The president is not eligible to be reelected.
Qualifications

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A candidate for the office of president of RI shall have served a full term as adirector of RI prior to being nominated for such office except where service for lessthan a full term may be determined by the board to satisfy the intent of thisprovision.
This is an extraordinary opportunity for an individual who is passionate about
Rotary’s mission and who has a track record of organizational leadership.
Candidates should have achieved leadership stature in business, government,
philanthropy, or the nonprofit sector. His/her accomplishments will allow him/her
to work collaboratively with other well-qualified, high-performing board members
and organizational leaders.
Ideal candidates should have the following qualifications:
1. Professional experience with significant executive leadership accomplishments
in business, government, philanthropy, or the nonprofit sector
2. Commitment to and understanding of Rotary’s members and beneficiaries
3. Diplomatic skills and a natural affinity for cultivating relationships and building
consensus among diverse individuals
4. Personal qualities of integrity, credibility, and a passion for improving Rotary
5. Knowledge of Rotary International and The Rotary Foundation programs,
finances, operations and administration
6. Experience in serving on other governing bodies with specific focus on nonprofit or charitable aims
7. Strong collaboration and negotiation skills
8. Effective communication skills (both verbal and written)
9. Ability to translate the organizational vision into an effective action plan duringhis/her year.
10. Ability to work collaboratively with predecessors and successors(June 2017 Mtg., Bd. Dec. 161)
Source: April 2016 Mtg., Bd. Dec. 164;
Amended by June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 161

27.030.

Official Activities
As the highest officer of the organization, the RI president shall perform thefollowing activities

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168

President as RI Representative
The president is the chief representative of Rotary to heads of state, governmental
and civic leaders, news media, and the general public. (June 1998 Mtg., Bd. Dec.
348)
Source: October 1993 Mtg., Bd. Dec. 48; June 1998 Mtg., Bd. Dec. 348

27.030.2.

President’s Promotion of RI Activities and Work
The president promotes and facilitates, in consultation with the general secretary,
the service work and activities of RI. (August 1999 Mtg., Bd. Dec. 43)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by June 1999 Mtg., Bd. Dec. 293; August 1999 Mtg., Bd. Dec. 43

27.030.3.

President’s Review of Governors
The president reviews, as appropriate, the performances of governors and arranges
for any necessary counseling and guidance. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48; June 1998 Mtg., Bd. Dec. 348

27.030.4.

President’s Representatives at District Conferences
The president may be represented at district conferences by Rotarians appointed by
the president. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48; June 1998 Mtg., Bd. Dec. 348

27.030.5.

Annual Theme
The president may select an appropriate motivational theme to be observed
throughout RI during the president’s year in office. The annual theme shall beconsistent with Rotary’s Vision Statement. (April 2019 Mtg., Bd. Dec. 171)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by January 2011 Mtg., Bd. Dec. 127; September 2011 Mtg., Bd. Dec. 34; April 2019 Mtg.,
Bd. Dec. 171

27.030.6.

President’s Aide
The president is authorized to appoint an aide to provide personal assistance in any
way, in connection with the president’s duties. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 48; June 1998 Mtg., Bd. Dec. 348

27.030.7.

Delegation of President’s Powers
The president may delegate any of the president’s powers to other Directors and thegeneral secretary upon such terms as the president may determine. (June 1998 Mtg.,
Bd. Dec. 348)

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Source: October 1993 Mtg., Bd. Dec. 48; June 1998 Mtg., Bd. Dec. 348

27.030.8.

President to Act as Principal Spokesperson
The president is the principal person to speak on behalf of RI, and shall be a positiveand motivational leader for Rotarians worldwide. (September 2016 Mtg., Bd. Dec.
28)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by September 2016 Mtg., Bd. Dec. 28

27.030.9.

President as Chair of Meetings
The president is the chair of the board and presides at all meetings of the board. The
president presides at all conventions and other international RI meetings and, in
conjunction with the president-elect, International Assemblies. (September 2016
Mtg., Bd. Dec. 28)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by May 2000 Mtg., Bd. Dec. 412; September 2016 Mtg., Bd. Dec. 28

27.040.

Authority to Act on Behalf of Board

27.040.1.

Emergency Matters
The president is authorized to act in emergency matters of the Board, subject to theprovisions of the constitutional documents, when the Board or its Executive
Committee is not in session or cannot be called into session or contacted. (June2007 Mtg., Bd. Dec. 226)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by May 2003 Mtg., Bd. Dec. 325

27.040.2.

Requests for Excuse from Qualification for Service as District Governor
The board authorizes the president to act on its behalf in excusing Rotarians, forappropriate reasons, from any of the qualifications for a district governor specified
in the RI Bylaws. (June 2007 Mtg., Bd. Dec. 226)
Source: November 1987 Mtg., Bd. Dec. 85
Amended by June 2007 Mtg. Bd. Dec. 226

27.040.3.

Filling Vacancies in Office of Governor or Governor-electThe President is authorized to act on behalf of the Board in electing a Rotarian tofill a vacancy in the office of governor or governor-elect where such action isrequired by the RI Bylaws. The board requests the president to consult with theRotary International Code of Policies
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current director where the vacancy has occurred prior to making a selection. (April
2016 Mtg., Bd. Dec. 157)
Source: June 1981 Mtg., Bd. Dec. 25; February 2000 Mtg., Bd. Dec. 298;
Amended by November 2005 Mtg., Bd. Dec. 38; November 2007 Mtg., Bd. Dec. 106; April 2016
Mtg., Bd. Dec. 157

27.040.4.

Ballot by Mail to Elect Governor Nominee in New District
The board, the president acting on its behalf, shall authorize a ballot-by-mail, andshall designate a district governor to conduct the ballot-by-mail, to select the
governor-nominee in a new district when it is not practical to select the governor
nominee in advance of the effective date of the new district by the same procedureused by those clubs before the regrouping occurred. (June 2007 Mtg., Bd. Dec. 226)
Source: February 1981 Mtg., Bd. Dec. 282
Amended by June 2007 Mtg., Bd. De. 226

27.040.5.

Disqualifying Candidates for Elective Office
The president or the general secretary shall, in accordance with RI Bylaws section
13.030.5. and on behalf of the Board, disqualify a candidate for election, without
referral to the RI election review committee, when information has been received
and certified by the general secretary that a candidate has appealed to a "non-Rotary
agency" prior to completing the RI election review procedures. (September 2016
Mtg., Bd. Dec. 28)
Source: November 1995 Mtg., Bd. Dec. 81; June 1997 Mtg., Bd. Dec. 301; June 2001 Mtg., Bd. Dec.
326;
Amended by June 2007 Mtg., Bd. Dec. 226; September 2016 Mtg., Bd. Dec. 28

27.040.6.

Election of Member of Nominating Committee for Director in a Ballot by Mail
The board, the president acting on its behalf and pursuant to RI Bylaws section
11.020.10., may authorize a district to select its member and alternate member ofthe director nominating committee in a ballot-by-mail. (June 2007 Mtg., Bd. Dec.
226)
Source: June 2007 Mtg., Bd. Dec. 226

27.040.7.

Alteration of Dates for Selecting Director Nominee
The president is authorized, on behalf of the Board, to alter the dates for selecting
a director-nominee. (June 2007 Mtg., Bd. Dec. 226)
Source: June 2007 Mtg., Bd. Dec. 226

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Appointment of Members of RI Audit Committee
The president is authorized to act on behalf of the Board to appoint members of the
RI Audit Committee, in accordance with RI Bylaws section 17.020. and Rotary
Code of Policies section 31.080. (September 2011 Mtg., Bd. Dec. 140)
Source: July 2009 Mtg., Bd. Dec. 14;
Amended by September 2011 Mtg., Bd. Dec. 140;27.040.9.

Appointment of Director to the RI Finance Committee
The president is authorized to act on behalf of the Board to appoint a member ofthe Board to the RI Finance Committee, in accordance with RI Bylaws section
17.010. (July 2009 Mtg., Bd. Dec. 14)
Source: July 2009 Mtg., Bd. Dec. 14

27.040.10

Appointment of Members of Executive Committee
The Board has authorized the president to appoint the members of the Executive
Committee and its chair, such membership to include the president, president-elect,
vice-president, and treasurer. (October 2013 Mtg., Bd. Dec. 30)
Source: June 2013 Mtg., Bd. Dec. 197

27.040.11.

Filling Vacancies on Nominating Committee for President
The board authorizes the president to act on its behalf to appoint a member, if
necessary, to fill a vacancy on the Nominating Committee for President, in
accordance with RI Bylaws sections 10.020.3. and 10.030.8. (November 2009 Mtg.,
Bd. Dec. 28)
Source: June 2009 Mtg., Bd. Dec 234

27.040.12.

Filling Vacancies on Committees
The RI president and/or president-elect are authorized to make appointments andreplace committee members when deemed appropriate and in the best interest ofRotary, after consultation with the committee chair and based upon objective
standards of the member’s performance and participation, in accordance with the
RI Bylaws. (June 2017 Mtg., Bd. Dec. 160)
Source: June 2013 Mtg., Bd. Dec. 204;
Amended by June 2017 Mtg., Bd. Dec. 160

27.040.13.

Council on Resolutions and Council on Legislation
The president, with the consent of the chair of the Board Council on Legislation
Advisory Committee, is authorized to act on all matters with respect to the Council
on Resolutions and Council on Legislation between meetings of the Board.
(September 2020 Mtg., Bd. Dec. 33)

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Source: September 2020 Mtg., Bd. Dec. 33

27.040.14.

Past District Governor Status
The president is authorized to act on behalf of the Board to determine when an
individual serving less than a full term as governor may be considered a past
governor and qualified to hold higher office in RI under the provisions of the RI
Bylaws and in accordance with Article 30.050. of the Rotary Code of Policies.
(June 2021 Mtg., Bd. Dec. 194)
Source: June 2021 Mtg., Bd. Dec. 194

27.050.

Additional Activities

27.050.1.

Committee Chairs
It is recommended that the president appoint as chair of a RI committee a Rotarian
who has served on that same committee during the preceding year. (May 2003 Mtg.,
Bd. Dec. 325)
Source: June 1987 Mtg., Bd. Dec. 13;
Amended by May 2003 Mtg., Bd. Dec. 325

27.050.2.

Convention Committees
It is recommended that the president in each year appoint the chairs of RI
Convention committees and international conference committees in consultation
with the president-elect for the year in which the convention or international
conference for which such committee is appointed is to be held. (June 1998 Mtg.,
Bd. Dec. 348)
Source: January 1966 Mtg., Bd. Dec. 90; June 1998 Mtg., Bd. Dec. 348

27.050.3.

RI President’s Role in Membership Growth
RI presidents are requested to establish specific, achievable, and measureable goals
for organizing new clubs, and for membership attraction and engagement that canbe communicated to and used by district governors and club presidents. (April 2016
Mtg., Bd. Dec. 157)
Source: November 2005 Mtg., Bd. Dec. 100;
Amended by February 2006 Mtg., Bd. Dec. 137; June 2010 Mtg., Bd. Dec. 182; April 2016 Mtg., Bd.
Dec. 157

Cross-References
31.040.
Committee Appointments

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27.060.

Annual Theme and Goals

27.060.1.

Annual Theme
Rotarians shall present and emphasize only the annual theme at district meetings,
in printed materials and electronic communications, and during “official visits” by
RI officers except those themes used to promote district conferences and Rotary
Institutes. (July 2015 Mtg., Bd. Dec. 19)
Source: June 1997 Mtg., Bd. Dec. 379;
Amended by September 2011 Mtg., Bd. Dec. 34; July 2015 Mtg., Bd. Dec. 19

27.060.2.

Annual Goals
It is the prerogative of the president-elect to announce annual goals for theupcoming year. Continuity is encouraged. The president’s annual goals must be inalignment with the RI Strategic Plan.
RI and TRF goals for each Rotary year will be developed by the RI president-electin collaboration with the Trustee chair-elect. Continuity with prior year goals isdesirable.
The president-elect will announce joint RI/TRF annual goals for the upcoming year,
which shall be reviewed and approved at the first Board meeting in the year
preceding his or her year as president. (October 2019 Mtg., Bd. Dec. 29)
Source: January 1961 Mtg., Bd. Dec. 76;
Amended by September 2011 Mtg., Bd. Dec. 37; July 2016 Mtg., Bd. Dec. 13; April 2019 Mtg., Bd.
Dec. 140; October 2019 Mtg., Bd. Dec. 29

27.070.

Staff Support

27.070.1.

President’s Support from General Secretary and Senior Managers
1. be informed by the general secretary as to the respective roles, functions andresponsibilities of senior staff, present or proposed plans for the managementof their departments, and of any changes in the status of their employment;
2. be informed by the general secretary of any significant changes that arecontemplated in any major RI publications;
3. be informed by the general secretary and/or the chief financial officer, of any
significant changes in the revenues and expenses as set forth in the budget(April 2016 Mtg., Bd. Dec. 157)
Source: May-June 1976 Mtg., Bd. Dec. 234;
Amended by April 2016 Mtg., Bd. Dec. 157

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27.080.

Finances

27.080.1.

Review of Payments to President and President-ElectIn order to assure compliance with United States' income tax statutes, the Board
shall, in a manner consistent with United States Treasury Regulation Section
53.4958-6, or any successor regulations that may be in effect from time to time,review any amounts paid to the president and president-elect, so as to assure thatsuch payments are "reasonable," as that term is defined in the regulation. Thismatter shall be reviewed annually at the Board’s final meeting of each year, andeach time the Board considers changing the amount of any payments.
The president and president-elect, each, shall not participate in either the Executive
Committee's discussion, drafting and approval of its report in regard to this matteras it pertains to each of them respectively, or in the discussion and adoption of the
Executive Committee's report by the Board as it pertains to each of them
respectively. (November 2004 Mtg., Bd. Dec. 58)
Source: June 2001 Mtg., Bd. Dec. 450;
Amended by November 2004 Mtg., Bd. Dec. 58

27.080.2.

Travel for Club Visits
Districts and clubs which extend invitations to the RI president shall be informedthat the financial obligations covered by expense allocations in the annual RI
budget are: travel expense to and from the district for the president and partner;travel expenses within the district for an aide if specifically requested by thepresident; and personal expenses.
The financial obligations of the clubs and/or districts issuing invitations for visitsby the president and president-elect are hotel accommodations, surface
transportation and meal expenses. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1981 Mtg., Bd. Dec. 452.; June 1998 Mtg., Bd. Dec. 348
Amended by July 1991 Mtg., Bd. Dec. 2

27.080.3.

Partners of President, President-Elect, President-Nominee, and General Secretary
to Accompany on Travel
The partner of the president, the partner of the president-elect, the partner of thepresident-nominee and the partner of the general secretary are requested toaccompany their respective partners on Rotary related travel so as to further the
corporate purpose of enhancing the family image of Rotary, cultivating fellowshipwith and among Rotarians, as well as their partners, assisting in fund development
efforts on behalf of The Rotary Foundation, gaining additional publicity for Rotary
and its programs in local media, conveying Rotary’s commitment to family,
encouraging involvement of partners in Rotary and appealing to Rotarians of bothgenders. Such partner travel shall be funded if it has a bona fide business purpose
for Rotary International and when accompanied by proper business documentation.

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The General Secretary shall develop a procedure to ensure compliance with thispolicy. (September 2020 Mtg., Bd. Dec. 25)
Source: January 2010 Mtg., Bd. Dec. 167;
Amended by January 2012 Mtg., Bd. Dec. 160; September 2020 Mtg., Bd. Dec. 25

27.080.4.

Payment of Expenses by RI of an Adult Member of the President’s Family if Thereis No Partner
In all instances where payment is authorized for the expenses of the president andpartner and the president has no partner, payment is then authorized for an adultmember of the president’s family at the discretion of the president. (June 1998 Mtg.,
Bd. Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 10, June 1998 Mtg., Bd. Dec. 348;

27.080.5.

Payment of Expenses of the Families of the President and the President-Elect for
Travel to the International Convention
RI will pay the expenses – that is, round trip economy airfare (business class airfare
for any parents of the president or president-elect), per diem costs for hotel andmeals, and fees for general registration and other Convention-related functions –incurred by the president and president-elect in bringing members from each of
their immediate families to the convention – provided that the expenses of no morethan twenty such members are paid by RI over a two year period for family
members of the same officer serving first as president-elect and then as president
at two consecutive Conventions. This cost shall not be part of the convention
budget. Immediate family includes only the parents, grandparents, children, stepchildren, grandchildren, step-grandchildren, nieces, nephews, and siblings, and thepartners of each, of the president, president-elect and their respective partners. The
president and president-elect shall provide the list of persons for whom expenses
are to be paid to the general secretary, who shall confirm eligibility hereunder. The
expenses include any taxes payable by the recipient with respect to the costs
reimbursed in this section (tax rate not to exceed 46% of the above listed items).
(January 2021 Mtg., Bd. Dec. 103)
Source: November 1990 Mtg., Bd. Dec. 190; November 1999 Mtg., Bd. Dec. 197; November 2002
Mtg., Bd. Dec. 176; June 2005 Mtg., Bd. Dec. 330;
Amended by November 1991 Mtg., Bd. Dec. 154; February 1995 Mtg., Bd. Dec. 199; April 2016
Mtg., Bd. Dec. 157; January 2021 Mtg., Bd. Dec. 103

27.080.6.

Compensation to Family Members of “Disqualified Persons”
The general secretary shall review annually the compensation of any family
members related to individuals identified as “disqualified persons,” defined aspresident, president-elect, general secretary, deputy general secretary, all generalmanagers, and chief investment officer, as required by law. (January 2018 Mtg.,
Bd. Dec. 73)
Source: September 2017 Mtg., Bd. Dec. 31

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Amended by January 2018 Mtg., Bd. Dec. 73

27.080.7.

Expenditures Exceeding Operating Budgets
Any proposed expenditure exceeding the president’s, president-elect’s, andpresident-nominee’s operating budgets must be approved in advance by the Board’s
Executive Committee and subsequently reported to the Board. (October 2019 Mtg.,
Bd. Dec. 29)
Source: April 2019 Mtg., Bd. Dec. 140
Amended by October 2019 Mtg., Bd. Dec. 29

27.090.

President’s Advisory Committee
The president may select a small advisory committee of independent highly
experienced Rotarians, which may consist of or include past presidents, to provide
counsel to the president. (May 2003 Mtg., Bd. Dec. 325)
Source: June 2001 Mtg., Bd. Dec. 317;
Amended by May 2003 Mtg., Bd. Dec. 325

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A RTICLE 28. RI B OARD OF D IRECTORS
28.005.
28.010.
28.020.
28.030.
28.040.
28.050.
28.060.
28.070.
28.080.
28.090.
28.100.

Policies Relating to the Board
Selection Methods for Directors
Orientation, Governance Training, and Strategic Planning
Meetings
RI Board of Directors Job Description
Appeals of Board Action
Partner Attendance at Rotary Meetings and Learning Events
Relationship Between Directors and Governors
Relationship Between Directors and Regional Leaders
Conflict of Interest Policy
Indemnification of RI Directors and Officers

28.005.

Policies Relating to the Board
The Board has adopted the following policies governing its work. These policies
should be reviewed annually at the Board’s first meeting.
I.

The Role of the Board of Directors of RI

The Constitution and Bylaws of RI place certain duties and responsibilities on the
Board, and give the Board certain powers to carry out those duties andresponsibilities:
The affairs and funds of RI, are under the direction and control of the Board, inconformity with the constitution, the RI bylaws and the Illinois General Not-forProfit Corporation Act of 1986, as amended. (RI Constitution, art. 5, sec. 2).
The Rotary International Board of Directors shall be responsible for doing whatever
may be necessary for:••••the furtherance of the purposes of Rotary International
the attainment of the Object of Rotary
the study and teaching of its fundamentals
the preservation of its ideals, its ethics, and its unique features of organizationand its extension throughout the world

Article 2 of the RI Constitution provides that RI’s purpose is to:••

Support clubs, Rotaract clubs, and districts in their pursuit of programs andactivities that promote the Object of Rotary andEncourage, promote, extend and supervise Rotary through the world.

To fulfill these purposes, the Board shall adopt a strategic plan, oversee its
implementation in each zone, and report on the plan’s progress at each Council onRotary International Code of Policies
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Legislation. (RI Bylaws section 5.010.3.) The Board shall review the strategic plan
regularly.
The Board is responsible for:
•
•
•

•

establishing policy for the organization;
evaluating implementation of policy by the general secretary;
exercising general control and supervision over all officers, officers-elect, andofficers-nominee, and committees of Rotary International. (RI Bylaws section
5.010.2.)
exercising other powers conferred by the constitution, by the bylaws, and theIllinois General Not-for-Profit Corporation Act of 1986, and their amendments.
(RI Bylaws section 5.010.2.)

The Board elects the general secretary. (RI Bylaws section 6.040.)
Clubs are administered under the general supervision of the board. (RI Constitution,
Article 7, Section 2.) (October 2022 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by June 2013 Mtg., Bd. Dec. 196; July 2013 Mtg., Bd. Dec. 11; October 2019 Mtg., Bd.
Dec. 30; October 2022 Mtg., Bd. Dec. 30

II.

Duties and Responsibilities of the Board

1. The Board functions as a policy maker for the association. While the Council
on Legislation and Council on Resolutions act as legislative arms of theassociation, it is the Board that develops and establishes new policy, reviews
existing policy, and modifies policy where appropriate.
2. The Board functions as the program planning body for the association. It
establishes goals and objectives—both short-range and long-range—and it
considers proposals for new programs or changes in current programs. It may
establish new programs, review existing programs, or may discontinue
programs that have served their purpose or are no longer viable.
3. The Board controls the finances and adopts the annual budget of the association(with per capita dues being determined by the Council on Legislation).
4. The Board promotes and advocates for the ideals and programs of Rotary. It has
a responsibility for promoting and extending the fundamental ideals and objectof the association and gaining acceptance for its programs.
5. The Board and its individual members motivate RI officers and committees,
member clubs, and Rotarians in furtherance of Rotary’s goals and priorities.
6. The Board identifies problems or trends in Rotary that may warrant Board
action.
(October 2019 Mtg., Bd. Dec. 30)

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Source: July 1999 Mtg., Bd. Dec. 9;
Amended by April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg.,
Bd. Dec. 30

III.

The Board of Directors and the Legislative Process of RI

As provided in the RI Bylaws, the RI President, President-elect, and one other RI
Director are non-voting members of the Councils. A director cannot serve at a
Council as the representative of the clubs of his or her district. A director's primary
responsibility is as a member of the Board (see section 59.030.1.).
1. The Board may establish a position or organize members of the Board to speakin the Council on behalf of the Board, for or against pending legislation or
resolutions, when:a. items of proposed legislation or resolutions are offered by the Boardb. items are offered by others on matters that the Board considers to be ofimportance to the organization.
2. Director participation in Council deliberations will be on behalf of the Board,
not a reflection of individual views. Moreover,a. if the chair of the Council on Legislation or Council on Resolutions feelsthat an item of proposed legislation or resolution from the Board requires
clarification, the president may designate a director to speak on the Board’s
behalf;b. in the event a criticism of the Board is made during a session of the Council
on Legislation or Council on Resolutions, the Board may reply to such
criticism through a designated spokesperson;c. in the event the Board withdraws its proposal from consideration by aCouncil, an explanation of the Board's reasons for such withdrawal may beprovided by a designated spokesperson.
3. With respect to proposed legislation or resolutions offered by the Board at the
instruction of a Council, the Board shall make clear that it is offering suchproposed legislation or resolutions in compliance with such instruction.
(October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by May 2003 Mtg., Bd. Dec. 325; September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg.,
Bd. Dec. 30

IV.

Criteria for Items Coming to the Board

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The RI Board’s primary role is to establish Rotary policy and to evaluate thegeneral secretary’s implementation of this policy. The general secretary shall be
responsible for policy implementation, management, and administration.
The Board functions most effectively when it is able to devote its time and attention
to policy and program matters for the association, not on administrative matters or
matters where authority has been delegated to the general secretary.
1. Items for consideration by the Board may come from the following sources:
•
•
•
•
•
•
•
•
•
•
•

Individual Rotary clubs (by petition)
Rotary District Conferences
Rotary institutes for present, past, and incoming officers of RI
Councils on Legislation or Councils on Resolutions
RI committees
Trustees of The Rotary Foundation
General Council of RIBI
Current RI general officers, including the general secretary
Current RI officers
Past RI general officers
Any committee of the Board

Individual Rotarians may not submit items for Board meeting agendas.
2. The Board considers items based on written presentations and backgroundstatements, as provided in an advance memorandum. Except in cases where thepresident determines that a personal presentation will be beneficial to theBoard's consideration of a matter, the Board does not receive groups orindividuals who wish to appear personally before the Board.
3. Items for which the president, the Executive Committee, or the generalsecretary is authorized to act on the Board’s behalf shall be reported to theBoard.
4. Items included on the Board’s agenda shall be limited to those that involve or
relate to:a. duties and responsibilities placed on the Board by statute and that have notbeen delegated to others by the Boardb. establishing modifying or terminating policyc. strategic planningd. establishing, modifying, or terminating an RI program
e. reviewing and approving the budget and authorizing budget variances
f. a change in RI policy, procedures, or programs that would require Council
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g. programs and expenditures of The Rotary Foundationh. reviewing Committee reports
i. reviewing the finances of the association
j. considering matters brought to the Board’s attention by the generalsecretary
5. All matters of an administrative nature shall be referred to the general secretary
for attention and, as needed, for decision.
6. Program proposals from clubs or individuals requiring Board approval should
be referred to appropriate advisory committees for the Board’s consideration.
(October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by November 2002 Mtg., Bd. Dec. 61; November 2004 Mtg., Bd. Dec. 58; May 2011 Mtg.,
Bd. Dec. 191; July 2011 Mtg., Bd. Dec. 8; July 2013 Mtg., Bd. Dec. 11; September 2016 Mtg., Bd.
Dec. 28; October 2019 Mtg., Bd. Dec. 30

V.

Decisions Made by the Board of Directors

In the consideration of any item before the Board, RI Directors may express
personal opinions on the matter but once a decision is adopted by the Board, thedecision is to be deemed, reported, and discussed as a decision of the entire Board.
The vote and discussion of the item shall remain strictly confidential. Staff
attending the Board meeting shall also maintain confidentiality as above. A
director, however, may have his or her negative vote recorded in the minutes uponrequest.
The Board shall use electronic voting on all substantive items on its agenda. Any
director can demand an electronic vote on any item without requiring a second or
debate.
All decisions, unless specified otherwise, take effect immediately upon the
adjournment of the meeting. (October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by October 2019 Mtg., Bd. Dec. 30

VI.

Consent Items at Board Meetings

At each meeting of the Board for which an advance memorandum is prepared andwhich includes a listing of items for consideration at the meeting, the Board may
take action on one or more agenda items by general consent, i.e., by agreeing to adraft decision without general discussion on an item.

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Adopting items on consent allows the Board to spend more time discussing
strategic and transformative topics. Consent items are typically administrative or
non-controversial items that can be adopted without full Board discussion.
Shortly before each meeting, the Board will be sent a list of agenda items suggested
for adoption on the first consent list. Concerns about any item on consent should
first be directed to the staff who drafted the item to see if the concern can be
answered (staff contact information is provided on each item). If the director still
has concerns or questions about the item on consent or would like the Board to
discuss the issue, the item can be removed from the list by the director for full
discussion and decision by the Board.
The Board may also consider a second list of consent items from recommended
draft decisions from the Board’s Committees. Any director may ask to have one ormore of the recommended decisions removed from the list for full discussion anddecision by the Board. (October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by October 2019 Mtg., Bd. Dec. 30

VII.

Board Agenda Procedures

1. On the agenda at each meeting, is an item for the Board to review the draft
agenda for its next meeting. Approximately eight weeks before a Board
meeting, Corporate Governance staff will send the Board a revised draft agendathat includes any newly added items since the Board’s early review. At thistime, directors have an opportunity to request new items be added to the agenda.
Agenda items may be suggested by individual directors, the general secretary,
and any group or individual listed under paragraph D.1. of Rotary Code section
28.005. A director may place an item on the agenda during the course of ameeting if the matter is of an urgent nature and cannot wait until the Board’s
next meeting. Such items will be considered during the meeting at the discretionof the chair.
2. All items presented for RI Board consideration which have any financial impact
on RI capital or operating budgets will be submitted to Corporate Finance andPlanning for analysis of that impact. (see section 68.010.5.)
3. The general secretary shall establish a deadline for the submission of Board
agenda items. The advance memorandum will be made available via Board
governance software to each director approximately three weeks in advance ofthe meeting, except for those items that for good reason could not be preparedearlier but will be provided as soon as they can be available or at the time of themeeting.

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4. The president shall refer all items for the Board’s consideration to the
Administration, Programs, or Executive Committee of the Board, provided thatthe president may direct that an item be considered only by the full Board. These
committees shall function in accordance with section 28.030.4. A Board
meeting committee shall make every effort to finish its consideration of its
assigned items within the specified time period; items not considered by thattime shall go to the full Board without a committee recommendation.
5. The committees shall recommend a draft decision for each item for the Board’s
consideration. If the recommendation of the committee is less than unanimous,the recommendation shall state the vote of the committee.
6. The president, in consultation with the general secretary, shall establish theorder of consideration of agenda items.
7. A director’s primary responsibility is to his or her own committee. However,
he or she is encouraged to attend other committee meetings when his or herinterest or expertise on a particular subject would assist the committee in its
deliberations.
(October 2019 Mtg., Bd. Dec. 30)
Source: July 1999 Mtg., Bd. Dec. 9;
Amended by August 1999 Mtg., Bd. Dec. 37; February 2000 Mtg., Bd. Dec. 275; June 2002 Mtg.,
Bd. Dec. 247; November 2002 Mtg., Bd. Dec. 61; November 2004 Mtg., Bd. Dec. 37; November
2005 Mtg., Bd. Dec. 41; July 2006 Mtg., Bd. Dec. 10; June 2008 Mtg., Bd. Dec. 227; November 2010
Mtg., Bd. Dec. 32; January 2012 Mtg., Bd. Dec. 158; October 2013 Mtg., Bd. Dec. 30; April 2016
Mtg., Bd. Dec. 157; June 2017 Mtg., Bd. Dec. 149; October 2019 Mtg., Bd. Dec. 30

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28.010.

Selection Methods for Directors

28.010.1.

Declaration of Duties and Responsibilities of RI Directors
Each candidate for director, and conveners of director nominating committees, shallbe provided with a summary of the duties and responsibilities of Directors as set
out in the RI Bylaws and in the Rotary Code of Policies. The prescribed form usedin suggesting candidates for director shall include a signed declaration by thecandidate that he or she has read, understands, and is willing to comply with suchduties and responsibilities as they may be amended from time to time. (February
2002 Mtg., Bd. Dec. 164)
Source: June 2001 Mtg., Bd. Dec. 318;
Amended by November 2001 Mtg., Bd. Dec. 53; February 2002 Mtg., Bd. Dec. 164

28.010.2.

No Eligible Past Governor Available to Serve on Nominating Committee
Where there is no past governor available for election in a district who meets thequalifications provided in RI Bylaws section 11.020.3., a past governor who is nototherwise ineligible for membership on the committee may serve if the current
governor certifies to the general secretary in writing that there are no past governors
available for election from that district who meet the qualifications of RI Bylaws
section 11.020.3. (November 2001 Mtg., Bd. Dec. 45)
Source: June 2001 Mtg., Bd. Dec. 313
Amended by November 2001 Mtg., Bd. Dec. 45

28.010.3.

Submission of Names for Membership on Director Nominating Committees
Notwithstanding RI Bylaws section 11.020.6., the RI Bylaws deadline of 1 June forsubmission of names for membership on the director nominating committee is firm.
Any individual whose name is submitted by a governor after that deadline (except
as provided in RI Bylaws section 11.020.8.) may not serve as a member of thedirector nominating committee. (September 2011 Mtg., Bd. Dec. 34)
Source: November 2009 Mtg., Bd. Dec. 38;
Amended by September 2011 Mtg., Bd. Dec. 34

28.010.4.

Expenses of Nominating Committee for Director
The general secretary shall budget US$1,500 for each convener of a director
nominating committee, which may be used to offset costs of meeting room rental,
coffee breaks, and one meal for the committee during its meeting, as well as forout-of-pocket postage, copying, telephone and miscellaneous expenses incurred in
making arrangements for the committee meeting, and which may be reimbursed
upon submission of an expense report form.

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RI will not reimburse the expenses of nominating committee members other thanthe convener. Each district is encouraged to meet expenses of nominating
committee members. (November 2007 Mtg., Bd. Dec. 52)
Source: July 1998 Mtg., Bd. Dec. 16; November 2002 Mtg., Bd. Dec. 57;
Amended by November 2007 Mtg., Bd. Dec. 52

28.010.5.

Guidelines for the Functioning of the Nominating Committee for Director
I.
Prior to the Meeting
1. The convener shall make the necessary arrangements for the committee to meetat the time (which shall be between 15 September and 15 October, unlessotherwise authorized by the Board) and place decided by the Board of Directorsof RI.
2. As soon as possible following the final date (1 September) for receipt by theconvener of forms from clubs submitting the names of suggested candidates forconsideration by the nominating committee, the convener shall send to the othermembers of the committee copies of the suggestion forms filed with theconvener.
3. There should be no other communication or exchange of information between
members of the committee regarding a suggested candidate, prior to the meetingof the committee.
4. Prior to the time of the meeting, members of the committee, in reviewing thequalifications of a suggested candidate, should consider only the information
provided in the official suggestion form. So that candidates may be consideredon an equal basis, the nominating committee, and the individual members of
the committee, should not take into consideration supplementary brochures,
circulars, statements, etc., which may be attached to the official suggestion formor otherwise received by the members of the committee.
5. In person interviews of all candidates are required; however, in the event that
extenuating circumstances arise (such as sudden illness or a death in the family)that prevent a candidate from appearing in person before the committee, thecommittee shall make every effort to interview the affected candidate
electronically. Any candidate who is not interviewed may not be selected by thecommittee.
6. The committee shall ensure that each candidate is asked the same questions andeach interview is allowed the same amount of time. The committee shall also
ensure that all interviews are conducted on the same day or on consecutive days
if required by the number of candidates and at the same location, which shallbe conveniently located within the zone.
II.

The Meeting

7. After the convener has called the meeting to order and reviewed the
responsibility of the committee and the work at hand, the first order of businessRotary International Code of Policies
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should be the selection of a chair from among the members of the committee.
The election of the chair shall be conducted by secret ballot. Each member ofthe committee shall cast one vote for the chair. The convener and an assistantappointed by the convener shall count the votes and announce the results. If amajority of votes is not received by any member of the committee, a second
ballot between the top two vote-getters shall be held. It shall be the duty of thecommittee chair to ensure that the following criteria are carefully observed andadhered to by the committee.
8. Before the committee begins its deliberations, the chair shall inquire whether
any member of the committee has been contacted by or on behalf of any
candidate, or is aware of any effort to influence members of the nominating
committee, either directly or indirectly, and, if so, to bring these to the attentionof committee at this time. The chair shall at this time ask all committee members
to review and sign a written disclosure statement documenting any attempt to
influence members of the committee. Further, the declaration is to include apledgenottodiscussany
informationonwhat occurred during the nominating committee meeting. Any member of thecommittee who is later found to have failed to properly report campaigning orelectioneering activity on behalf of a candidate may be subject to penalties
imposed by the RI Board that include removal of past district governor status,and banning the individual from any future appointments to serve on RI
committees. Such finding by the Board must be within three years of thecommittee meeting.
9. No one is to be in attendance during the meeting of the committee other thanthe duly elected members of the nominating committee and any interpreters
needed for members of the committee.
10. The questions to be asked each candidate shall be developed with the entire
committee present at the beginning of the meeting.
11. The committee shall conduct interviews of between 30 and 60 minutes witheach of the candidates. The chair shall appoint a timekeeper during theinterview process.
12. Following the interviews, but before conducting a ballot, the committee should
thoroughly review the qualifications of each candidate. Committee members
are encouraged to share their personal knowledge of candidates with one
another. The chair, or a committee member appointed by the chair, may contact
a candidate to ascertain correct information concerning the candidate's
qualifications. No member of the committee should leave the room once thecommittee has started the deliberation process until the nominee has been
selected.
13. The committee should strive to select the best qualified candidate, and consider
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a. The Qualifications, Primary Duties and Responsibilities contained in RI
Director Job Description
b. The questions developed by the RI Board to be used that year by the
Nominating Committee for RI President in selecting its candidatec. The candidate’s vision and goals for Rotaryd. How the candidate’s skills, competencies, and experience could bringspecific or unique talents to the RI Board
14. Following the discussion of all of the candidates, the chair shall distributeballots containing an alphabetical list of candidates and instruct each memberof the committee to vote for six candidates. All voting conducted under thisparagraph shall be conducted by secret ballot. The chair and assistant shalltabulate the results and announce the six highest vote-getters. Each of thesecandidates shall be discussed further by the committee, and the chair shall
distribute another set of ballots with the names of all but the remaining
candidates crossed out. Each member of the committee shall be instructed tovote for four candidates. After the chair announces the results of this ballot,
similar steps shall be followed to reduce the number of candidates to two and,
finally, to one. Notwithstanding the foregoing, a candidate eliminated during aprevious round of balloting may be reconsidered at any point if requested by atleast six members of the committee. Voting must continue until there are twocandidates remaining and one of the final two candidates receives at least atleast a 60% majority of votes, regardless of whether any candidate received a
60% majority of votes in a previous round of voting. The candidate who finishes
second in the final vote shall not be considered to be an alternate. If there are
six or fewer candidates, the voting under this section shall commence with avote for the top four candidates if there five or six candidates, the top twocandidates if there are three or four candidates, and the top candidate if there
are two candidates.
15. To select the alternate, each of the five remaining candidates from the initial six
who were selected shall be discussed further by the committee, and the chair
shall distribute another set of ballots with the names of all but the remaining
candidates crossed out. Each member of the committee shall be instructed tovote for four candidates. After the chair announces the results of this ballot,
similar steps shall be followed to reduce the number of candidates to two and,
finally, to one. Notwithstanding the foregoing, a candidate eliminated during aprevious round of balloting may be reconsidered at any point if requested by atleast six members of the committee. Voting must continue until there are twocandidates remaining and one of the final two candidates receives at least a 60%
majority of votes, regardless of whether any candidate received a 60% majorityof votes in a previous round of voting. If there are fewer than five candidates,
the voting under this section shall commence with a vote for the number ofcandidates that is one fewer than the actual number of candidates remaining.

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16. In the event of a tie in voting for the final six, four or two candidates for director
or alternate, the candidates involved in the tie shall proceed to the next roundof voting. If there are more than two candidates in the final round of voting andno candidate receives at least a 60% majority of votes in the initial vote, thelowest vote-getter shall be removed from further consideration on subsequent
ballots until there are only two candidates remaining.
17. Prior to the adjournment of the meeting of the committee, the chair, on behalfof the committee, should contact the candidate selected by the committee todetermine that person's willingness and ability to serve as director of RI if
nominated and elected.
III.

Subsequent to the Meeting

18. Immediately following the meeting of the committee, the chair shall notify all
the candidates of its selection of the candidate for nomination as director of RI.
19. As soon as possible following the adjournment of the meeting of the committee,
the chair shall send to the general secretary the name and address andacceptance of the nominee. The chair shall later file with the general secretary
the written report of the committee naming its selection of a candidate fornomination as director, including an indication that the named candidate has
been contacted by the committee and has indicated willingness and ability toserve as director of RI if nominated and elected. The report should also state
that, to the best of the committee's knowledge, the selected candidate has not
violated RI's rules against campaigning for office and shall confirm that all
members of the committee have signed the written disclosure statement
required by paragraph B.2. of this policy. The written report of the nominating
committee and required disclosure statements must be filed with the generalsecretary no later than ten days following the meeting of the committee.
20. The proposal forms for the candidate selected and the alternate selection andthe proposal forms for the remainder of candidates shall be transmitted to thegeneral secretary. The name of the alternate candidate shall otherwise be kept
confidential.
21. Members of the committee are not to discuss with anyone their deliberations
within the committee at any time or reveal the name of the nominee until after
all candidates have been notified.
(September 2020 Mtg., Bd. Dec. 27)
Source: November 1999 Mtg., Bd. Dec. 142;
Amended by April 2016 Mtg., Bd. Dec. 157; January 2017 Mtg., Bd. Dec. 91; June 2017 Mtg., Bd.
Dec. 156; October 2019 Mtg., Bd. Dec. 29; September 2020 Mtg., Bd. Dec. 23; September 2020
Mtg., Bd. Dec. 27

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28.020.

Orientation, Governance Training, and Strategic Planning28.020.1.

Director-elect Orientation
During the year before they begin their term of service on the Board, RI Directors
shall receive informative mailings from the Secretariat and receive an orientation,
supervised by the president-elect, or a current director designated by the presidentelect, and general secretary. Directors-elect shall also attend as observers tomeetings of the Board as invited.
As part of the annual orientation for Directors-elect, information regarding the roleand responsibilities of the Board should be emphasized. The general secretaryshould include information regarding the legal and fiduciary responsibilities ofmembers of a non-profit board, and update Directors as necessary throughout theyear.
Each orientation program shall have a session on staff/volunteer roles andexpectations and a director’s ethical responsibilities. This session shall be presented
by the chair of the Operations Review Committee, or his/her designee, in
conjunction with the general secretary or a staff member designated by the generalsecretary. (June 2017 Mtg., Bd. Dec. 159)
Source: June 1987 Mtg., Bd. Dec. 334; November 1995 Mtg., Bd. Dec. 63; June 2001 Mtg., Bd. Dec.
318;
Amended by November 2001 Mtg., Bd. Dec. 53; November 2004 Mtg., Bd. Dec. 47; April 2016
Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 35; June 2017 Mtg., Bd. Dec. 159

28.020.2.

Annual Governance Seminar
The Board shall hold an annual governance seminar for directors and directorselect, facilitated by an outside governance expert, that will include a director’s
ethical responsibilities as a member of the Board. (April 2024 Mtg., Bd. Dec. 119)
Source: June 2017 Mtg., Bd. Dec. 159
Amended by September 2017 Mtg., Bd. Dec. 24; April 2024 Mtg. Bd. Dec. 119

28.020.3.

Annual Strategic Planning Session
In preparation for each Rotary year, the Board shall review and further develop thecourse of action for how the work of Rotary, the Board, and the RI committees
during the upcoming year can promote the RI Strategic Plan. To the extent suchstrategic emphases developed by the Board shall be relevant to the work of one ormore committees, the Board shall communicate those plans to such committees forreference as the committees begin their work during the year. (April 2022 Mtg., Bd.
Dec. 123)
Source: April 2022 Mtg., Bd. Dec. 123

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28.030.

Meetings

28.030.1.

Location of Board Meeting
Board meetings shall be held at the World Headquarters or in the vicinity of the siteof the International Convention unless there are cost savings that can be achievedby meeting elsewhere. (April 2019 Mtg., Bd. Dec. 140)
Source: May 1989 Mtg., Bd. Dec. 363.
See Also May 2000 Mtg., Bd. Dec. 458; August 2000 Mtg., Bd. Dec. 43;
Amended by April 2019 Mtg., Bd. Dec. 140

28.030.2.

Dates and Places of Board Meetings
The Board shall meet as follows:
•
•
•
•
•

Immediately after the International Convention
OctoberJanuary (immediately before or after the International Assembly)
April
One day immediately before the International Convention

The Board shall review and determine the specific dates and places of meetings ofthe Board annually at its first meeting preceding the Rotary year in which themeetings will be held. (April 2019 Mtg., Bd. Dec. 140)
Source: February 2000 Mtg., Bd. Dec. 267;
Amended by May 2011 Mtg., Bd. Dec. 187; April 2019 Mtg., Bd. Dec. 140

28.030.3.

Observers at RI Board Meetings
The president is requested to appoint a Rotaract representative to attend Board
meetings as an observer. (June 2021 Mtg., Bd. Dec. 177)
Source: April 2021 Mtg., Bd. Dec, 142
Amended by June 2021 Mtg., Bd. Dec. 177

28.030.4.

Extension of Board Meeting Preceding the Council on Legislation
The October Board meeting in the year preceding the Council on Legislation may
be extended as necessary for the following purposes:
1. To confer with the Council chair about the physical arrangements and theprocedural aspects of the Council on Legislation
2. To review all proposed legislation pursuant to Section 7.070. of the RI Bylaws
3. To consider the recommendations of the Constitution and Bylaws Committee
and the Board Council on Legislation Advisory Committee
4. To begin orientation and learning before the Council on Legislation with theBoard Advisor.

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191(April 2024 Mtg., Bd. Dec. 119)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by February 2006 Mtg., Bd. Dec. 148; June 2007 Mtg., Bd. Dec. 226; October 2015 Mtg.,
Bd. Dec. 47; September 2016 Mtg., Bd. Dec. 28; April 2024 Mtg., Bd. Dec. 119

28.030.5.

Prior Review of Board Items by Committee
The Administration, Programs, and Executive Committee of the Board shallconsider all items referred to it by the president in accordance with section 28.005.
G. 5. and 6.
A Board committee shall make every effort to finish its consideration of its assigned
items within the specified time period. Items not considered by that time shall goto the full Board without a committee recommendation.
After completing their committee work, Directors are encouraged to attend other
Board committee meetings as observers.
Unless there is a matter deserving extended consideration by all, or unless a director
has some information which such director is reasonably certain was not available
to the committee during its consideration of the matter, Directors should normallybe content with a brief discussion of items that have already been fully considered
by a committee of their peers. (January 2012 Mtg., Bd. Dec. 158)
Source: January-February 1989 Mtg., Bd. Dec. 168;
Amended by November 2002 Mtg., Bd. Dec. 61; June 2008 Mtg., Bd. Dec. 227; January 2012 Mtg.,
Bd. Dec. 158

28.030.6.

Parliamentary Procedures for Board Meetings
The Board has adopted the following parliamentary procedures for the conduct ofits meetings. The current edition of Robert’s Rules of Order Newly Revised shall be
the Board’s parliamentary authority on matters not addressed below:
Simplified Chart of Parliamentary Motions
MotionRequires Second Debatable
Adjourn
Yes
No
RecessYes
No
Close Debate
Yes
No
MotionRequires Second Debatable
Defer (or Postpone
Yes
Yes
Definitely)
Refer to Committee
Yes
Yes
Amend theYes
Yes
Amendment
Amend or Substitute Yes
Yes

Amendable
No
Yes
No
Amendable
Yes

Vote
Majority
Majority
2/3
Vote
Majority

YesNo

Majority
Majority

Yes

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Withdraw (orPostpone
Yes
Yes
No
Majority
Indefinitely)
Main Motion
Yes
Yes
Yes
Majority
Reconsider
Yes
Yes
No
Majority
RescindYes
Yes
Yes
Majority
Motions Dealing with the General Conduct of the Meeting
No Order of Precedence
Parliamentary Inquiry
No
No
No
None
Point of Order
No
No
No
None
Withdraw or Modify a No
No
No
Majority
MotionDivide the Motion
No
No
Yes
Majority(November 2002 Mtg., Bd. Dec. 55)
Source: November 1999 Mtg., Bd. Dec. 137;
Amended by November 2002 Mtg., Bd. Dec. 55

28.030.7.

Electronic Voting
The Board shall use electronic voting on all substantive items on its agenda. Any
director can demand an electronic vote on any item without requiring a second or
debate. (September 2017 Mtg., Bd. Dec. 24)
Source: June 2017 Mtg., Bd. Dec. 159
Amended by September 2017 Mtg., Bd. Dec. 24

28.030.8.

Board Interactions with Staff
The President is requested to schedule an annual social event with directors andsenior staff that will provide an opportunity for increasing fellowship and fostering
positive working relationships. Such event should be scheduled during a Board
retreat, in connection with Board governance training, or before or during a
regularly-scheduled Board meeting, or other time designated by the President.
Directors should consult the appropriate Senior Manager before bringing to theSecretariat staff new projects or requests for information or assistance. This
procedure will maintain staff priorities, responsibilities, and accountability.
However, this procedure is not necessary when a regular working relationship on asimilar matter has been previously established between a director and a staff
member. A director may use the Corporate Governance area to convey the new
request to a senior manager. (September 2017 Mtg., Bd. Dec. 30)
Source: March 1990 Mtg., Bd. Dec. 136;
Amended by October 2013 Mtg., Bd. Dec. 30; September 2017 Mtg., Bd. Dec. 30

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28.030.9.

193

Post-Board Meeting Activities
The general secretary shall ensure that all decisions taken by the Board at its
meetings are distributed to Directors for confirmation following the adjournmentof the meeting. The general secretary shall provide printed minutes of Board
meetings within 60 days following each meeting of the Board. Appendices to theminutes shall be filed only with the official copy of the minutes only if the decisionof the Board to which such appendix relates specifically states that such appendix
is to be filed only with the official copy of the minutes. (April 2016 Mtg., Bd. Dec.
157)
Source: February-March 1983 Mtg., Bd. Dec. 282; June 1998 Mtg., Bd. Dec. 404; November 1999
Mtg., Bd. Dec. 120;
Amended by June 2007 Mtg., Bd. Dec. 226; April 2016 Mtg., Bd. Dec. 157

28.030.10.

Effective Date of Board Decisions
Board decisions shall become effective immediately upon adjournment of each
Board meeting, with the exception of the first meeting of the Board, decisions fromwhich are effective on or after 1 July. (February 1999 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 404
Amended by February 1999 Mtg. Bd. Dec. 196

28.030.11.

Board Minutes on RI Website
Board minutes shall be placed on the RI website within 60 days of the meeting,
except for those appendices that are designated “to be filed only with the official
copy of the minutes,” which shall be made available to Rotarians upon request, in
accordance with RI Bylaws section 5.020. Minutes posted prior to their approvalby the Board shall contain notice that the minutes are in draft form only, subject toapproval by the Board. (June 2007 Mtg., Bd. Dec. 226)
Source: November 2006 Mtg., Bd. Dec. 70;
Amended by June 2007 Mtg., Bd. Dec. 226

Cross-References
69.040.2.
Reimbursement of Partner Expenses at Board Meetings

28.040.

RI Board of Directors Job Description
The RI director job description shall be distributed to candidates and nominating
committees for RI director.
I.

Primary Duties and Responsibilities:

1. Conform with duties outlined in RI’s constitutional documents and the Board’s
Code of Policies
2. Prepare for, attend, and participate in Board meetings

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3. Actively advocate for and promote the Rotary International Strategic Plan
4. Prepare for, attend, and participate in the annual International Assembly,
director-elect orientation, Board governance training, other preparatory
meetings, and International Convention in the year before and during service
on the Board
5. Prepare for and attend the Council on Legislation (if occurring during thedirector’s term), and be willing to speak on behalf of the Board at the Council
6. Travel on behalf of or at the request of the RI president and represent thepresident at Rotary functions, as assigned
7. Act as spokesperson with media on behalf of RI and its Foundation
8. Motivate the leaders of the association, its officers, committees, member clubs
and Rotarians
9. Visit districts at the request of the governor and within the limit of the allocatedbudget in the director’s respective zone(s) to further the ideals of Rotary, andcommunicate regularly with governors in their zones
10. Convene an annual Rotary Institute(s) in director’s respective zone(s) as
requested by the president, and oversee all preparations for such meetings
11. Prepare for and serve on Board and other committees as assigned by thepresident.
12. Act as liaison to RI and/or Foundation committees as assigned by the president
and prepare for and attend meetings
13. Collaborate with other Board members to set policy, strategic direction andvision for Rotary
14. Follow RI’s “Conflict of Interest Policy,” “Code of Ethics,” “Harassment-free
Environment at Meetings, Events, or Activities,” and RI’s policy on expense
reimbursements for directors
15. Fulfill all the legal obligations of a director of an Illinois not-for-profit
corporation
16. Oversee the successful implementation of the regional plans and three-yeargoal-setting in their zones
17. Contribute to the effective operation of the RI Board by:a. Establishing strong, collaborative, and mutually respectful relationships andteam approaches with RI staff and other volunteers including officers,
leaders, and representatives of the organization, trustees, regional leaders,and district officers
b. Hiring, conducting an annual performance review, and setting thecompensation of the General SecretaryRotary International Code of Policies
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c. Providing oversight and prudent use of all assets of RI and TRF, including
financial, facilities, people and goodwill
d. Approving annual budget, audit reports, and other significant businessmatterse. Partnering with the General Secretary and other directors to ensure thatboard decisions are implemented while respecting the general secretary’s
authority to manage the day-to-day operations of the Secretariat
18. Perform other duties as assigned by the President or the Board
II.
Board Terms/participation
There are 17 Rotary International directors who are elected to serve two-year terms.
Directors are expected to attend and participate in four board meetings annually,normally held at the World Headquarters in Evanston, Illinois, USA or in thevicinity of the annual international convention or the international assembly.
Directors are also expected to attend an orientation program while directors-elect,and attend up to two Board meetings as observers. Directors are not eligible to bereelected. Directors serve without compensation.
III.
Qualifications
A candidate for the office of director of RI shall have served a full term as agovernor prior to being proposed as a candidate (except where service for less thana full term may be determined by the board to satisfy the intent of this provision)
with at least three years of time having elapsed since service as a governor.
This is an extraordinary opportunity for an individual who is passionate about
Rotary’s mission and who has a track record of organizational leadership. Selected
Board Members should have achieved leadership stature in business, government,
philanthropy, or the nonprofit sector. His/her accomplishments will allow him/her
to work collaboratively with other well-qualified, high-performing board members.
1. Ideal candidates should have the following qualifications:
2. Professional experience with significant executive leadership accomplishments
in business, government, philanthropy, or the nonprofit sector
3. Commitment to and understanding of Rotary’s members and beneficiaries
4. Diplomatic skills and a natural affinity for cultivating relationships and building
consensus among diverse individuals
5. Personal qualities of integrity, credibility, and a passion for improving rotary
6. Knowledge of rotary international and the rotary foundation programs,
finances, operations and administration
7. Experience in serving on other governing bodies with specific focus on nonprofit or charitable aims
8. Strong collaboration and negotiation skills

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9. Effective communication skills (both verbal and written)
10. Ability to translate the organizational vision into an effective action plan in thezone from which the director is elected.
11. Ability to work collaboratively with predecessors and successors.
(April 2024 Mtg., Bd. Dec. 120)
Source: April 2016 Mtg., Bd. Dec. 164;
Amended by June 2017 Mtg., Bd. Dec. 149; June 2017 Mtg., Bd. Dec. 161; April 2020 Mtg., Bd. Dec.
129; May 2023 Mtg., Bd. Dec. 143; April 2024 Mtg., Bd. Dec. 120

28.050.

Appeals of Board Action
In accordance with section 5.030. of the RI Bylaws, except when received within
three months of the next regularly scheduled Council on Legislation, action by the
Board shall be subject only to appeal through an electronic ballot submitted to the
district Council representatives as follows. (January 2023 Mtg., Bd. Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by September 2016 Mtg., Bd. Dec. 28; January 2023 Mtg., Bd. Dec. 83

28.050.1.

Multiple Appeals
Where there are multiple appeals of the same decision, the club whose appeal isreceived first by any office of the Secretariat shall be considered the appellant andall subsequent appeals received shall be regarded as concurrences. (June 2008 Mtg.,
Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.2.

Withdrawal of Appeal or Concurrence
An appeal that is later withdrawn will be considered invalid. A concurrence that islater withdrawn by a club will not count toward the number of concurrences
required. If the withdrawal of a concurrence results in there not being sufficientconcurrences, the appeal will be considered invalid. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.3.

Delivery of Appeal
Appeals and concurrences must be submitted to the general secretary (or to one of
the Secretariat locations) and be received no later than the day of the deadline.
(January 2023 Mtg., Bd. Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

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28.050.4.

197

Position Statements
Upon receipt of a valid appeal and concurrences, the appellant and RI Board will
be provided an opportunity to have a position statement sent out on their behalf. A
deadline for submitting such statements will be set by the general secretary such as
to allow the parties a reasonable amount of time to draft the position statements but
also provide sufficient time for the statements to be translated for distribution.
Statements shall be limited to approximately 300 words. The first party to file anappeal shall be given
the first option to draft a statement in support of its appeal. If it declines, this option
shall pass to the second club to file the appeal, if any, and so on. The President may
appoint a board member or committee to act on behalf of the Board to draft thestatement opposing the appeal. (January 2023 Mtg., Bd. Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

28.050.5.

Failure to Provide Position Statement
If the appellant fails to provide a statement by the deadline, the Board’s statement
shall be sent together with a statement indicating that both parties were given an
opportunity to provide position statements. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.6.

BallotUpon receipt of the position statements, but in any event within 90 days of receiptof the appeal and concurrences, the general secretary shall prepare an electronicballot in accordance with RI Bylaws section 5.030. together with a notice that all
ballots must submitted no later than the voting deadline. (January 2023 Mtg., Bd.
Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

28.050.7.

Translation of Documents and Ballot
The general secretary shall provide translated versions of all position statements
and ballots in all the languages used by RI for essential club and district
information. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.8.

Voting Eligibility
The district council representatives eligible to vote pursuant to RI Bylaws section
5.030. shall be the current representatives of the Council. If the district’s
representative no longer possesses the qualifications of voting members of theRotary International Code of Policies
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198

Council as set forth in the RI Bylaws, then the current alternate representative will
become the representative.
Where neither the representative nor the alternate representative are able to serve,
the governor shall appoint a Rotarian in the district who meets the qualifications
for a Council representative. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by September 2016 Mtg., Bd. Dec. 28

28.050.9.

Posting Ballot Information
Notice of the appeal and the position statements shall be provided to governors.
(January 2023 Mtg., Bd. Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

28.050.10.

Voting Rights
Each council representative is entitled to one vote. The decision of the board will
be sustained if a majority of votes cast are in favor of the board decision. (January2023 Mtg., Bd. Dec. 83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

28.050.11.

Balloting Committee
A balloting committee, appointed by the President, shall certify the results to thegeneral secretary after the end of the voting period. (January 2023 Mtg., Bd. Dec.
83)
Source: June 2008 Mtg., Bd. Dec. 239;
Amended by January 2023 Mtg., Bd. Dec. 83

28.050.12.

Appeals to the Council on Legislation
The procedure for appeals required to be submitted to the next regularly scheduled
meeting of the Council on Legislation shall be adopted by the Council for such
purposes. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

28.050.13.

Other Issues
Any issues not covered by the appeals process outlined above shall be decided by
the President. (June 2008 Mtg., Bd. Dec. 239)
Source: June 2008 Mtg., Bd. Dec. 239

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28.060.

199

PartnerAttendance at Rotary Meetings and Learning Events
Partners of Directors must be informed of current developments in the international
association, including the operations of the Secretariat, and therefore, the generalsecretary is requested to develop a program for directors’ partners who attend Board
meetings in Evanston which includes, but is not limited to, instructional sessions,seminars, public service programs, and presentations from senior managers andother relevant staff as determined by the general secretary regarding developmentsin Rotary programming, events, meetings and Secretariat operations, which
programs should constitute a substantial portion of the partner’s activities at suchmeetings. Where such partners do not attend such sessions, the general secretary isrequested to treat the travel expenses of such partners as personal expenses. (June2005 Mtg., Bd. Dec. 337)
Source: August 1999 Mtg., Bd. Dec. 52;
Amended by June 2005 Mtg., Bd. Dec. 337

Cross-References
57.120.
Role of Paid Official Participants and the International Convention
59.030.1.
Board of Directors Roles at Council on Legislation

28.070.

Relationship Between Directors and Governors
Directors represent all clubs in the administration of Rotary. Governors are under
the general supervision of only the Board. Directors are resources to district leaders.
Governors may consult informally with appropriate Directors about such matters
as interpretation of Board action, serious district or inter-district problems or
possible future formal communication to the Board. (April 2020 Mtg., Bd. Dec.
129)
Source: February 1981 Mtg., Bd. Dec. 267;
Amended by April 2020 Mtg., Bd. Dec. 129

28.080.

Relationship Between Directors and Regional Leaders
Directors’ responsibilities to their regional leader team include but are not limited
to:
•

•
•

Identify and recommend eligible and effective candidates to serve in these roles(including any necessary replacements), monitor individual regional leader
performance towards goals and mentor as appropriate
Meet regularly with regional leader team(s) to develop and implement regional
strategies in support of Rotary’s Strategic Plan
Encourage district leaders to use the regional leader team members at theirevents, to address challenges, and help identify growth opportunities.

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200

Advise on regional leader assistant selection(April 2020 Mtg., Bd. Dec. 129)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by April 2020 Mtg., Bd. Dec. 129

28.090.

Conflict of Interest Policy
The RI Board has adopted a “Conflict of Interest Policy” for general officers and
RI committee members as follows:
I.

Statement of Policy

1. No member of the Board of Directors of Rotary International or any member ofan RI committee shall use his or her position, or the knowledge gained
therefrom, in such a manner that a conflict between the interest of RotaryInternational and his or her personal interest arises.
2. Each Board member and RI committee member has a duty to place the interestof Rotary International foremost in any dealings with the organization and has
a continuing responsibility to comply with the requirements of this policy.
3. The conduct of personal business between a member of the Board or of acommittee and Rotary International is prohibited.
4. Loans or indirect extensions of credit by Rotary International to a member ofthe Board or of a committee are prohibited.
5. If a Board member or an RI committee member has an interest in a proposedtransaction with Rotary International in the form of any personal financial
interest in the transaction or in any organization involved in the transaction, or
holds a position of trustee, director, or officer in any such organization, he or
she must make full disclosure of such interest to the President (or in the case of
the President, to the Executive Committee Chair) before any discussion or
negotiation of such transaction. If a director is aware that another director has
an undisclosed potential conflict of interest in a proposed transaction with
Rotary International he or she must inform the President (or if the other director
is the President, to the Executive Committee Chair) as soon as possible. If an
RI committee member is aware that another RI committee member has an
undisclosed potential conflict of interest in a proposed transaction with RotaryInternational he or she must inform the President as soon as possible.
6. Any member of the Board or of a committee who is aware that he or she has apotential conflict of interest with respect to any matter coming before the Boardor a committee shall not be present for any discussion of or vote in connection
with the matter. The existence and nature of the potential conflict of interest
shall be recorded in the minutes of the meeting.

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7. Each member of the Board and RI committee member must disclose any family
or business relationship that he or she has with another member of the Board,
Trustee of The Rotary Foundation, key employees or highest compensatedindependent contractors of Rotary International or The Rotary Foundation as
those individuals or firms are identified annually by the general secretary.
II.

Disclosure

To implement this policy, Board members of Rotary International will submit annual
reports on the attached form entitled “Potential Conflict of Interest Statement” and, if
not previously disclosed, will make disclosure of all potential conflicts of interest prior
to any relevant Board or committee action.
These reports will be reviewed by the Executive Committee, which will attempt toresolve any actual or potential conflicts and, in the absence of resolution, refer thematter to the Board of Directors. A potential conflict of interest will be deemed toexist upon an affirmative vote of a majority of the directors voting in the decision.
The director with the potential conflict of interest shall not be present for the vote.
RI committee members will submit annual reports on a form entitled “Potential
Conflict of Interest Statement” and, if not previously disclosed, will make disclosureof all potential conflicts of interest prior to any relevant committee action. These reports
will be reviewed by the President, who will attempt to resolve any actual or potential
conflicts or take further action as appropriate. (May 2011 Mtg., Bd. Dec. 193)
Source: June 1997 Mtg., Bd. Dec. 403; November 2007 Mtg., Bd. Dec. 53;
Amended by June 2005 Mtg., Bd. Dec. 272; January 2010 Mtg., Bd. Dec. 117; May 2011 Mtg., Bd.
Dec. 193

28.100.

Indemnification of RI Directors and Officers
The Board has adopted the following statement pursuant to its authority under
Article 23 of the RI Bylaws:
Rotary International shall indemnify all of its present and former directors andofficers to the full extent permitted by the Illinois General Not for Profit
Corporation Act of 1986, or any successor legislation adopted by the State of
Illinois of the United States of America, the relevant indemnification provisions ofwhich act are hereby incorporated herein by reference. In addition, RotaryInternational may, upon approval of the directors, indemnify any committee
member or agent of Rotary International to the full extent permitted under the said
General Not for Profit Corporation Act. Rotary International shall also cause to bepurchased insurance for such indemnification of its officers and directors to the full
extent determined from time to time by the directors of Rotary International.
(March 2005 Mtg., Bd. Dec. 178)
Source: March 1997 Mtg., Bd. Dec. 206

Rotary International Code of Policies
May 2024
Amended by March 2005 Mtg., Bd. Dec. 178

Cross-References
72.020.
Liability Coverage for RI Directors and Officers

202

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203

A RTICLE 29. R EGIONAL LEADERS
29.010.
29.020.
29.030.

Regional Leaders
Rotary Coordinators (RCs)
Rotary Public Image Coordinators (RPICs)

29.010.

Regional Leaders
Regional leaders is the term used for the team of Regional Rotary Foundation
Coordinator (RRFC), Rotary Coordinator (RC), Rotary Public Image Coordinator(RPIC), the Endowment/Major Gifts Adviser (E/MGA), and the End Polio Now
Coordinator (EPNC) that works together in the districts they serve to improve
membership, giving, program participation, and public image. (September 2020
Mtg., Bd. Dec. 22)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by September 2020 Mtg., Bd. Dec. 22

29.010.1.

Teamwork
The regional leader team supports the interrelated priorities of Rotary’s strategicplan and goals working under the direction of the RI Director with support fromeither a Trustee that resides in the zones of that Director or from a Trustee within
the greater geographical region.
All regional leaders and their assistants need to work together as a team tosuccessfully serve their districts. Regional leaders understand their role and the roleof each member on their team. No individual regional leader role is more important
than another and none holds a more senior level of Rotary office than any otherregional leader. Each regional leader has individual responsibilities, however, inorder to be successful, their work intersects and supports the work of the full team.
Regional leaders approach their work collaboratively, identify team dysfunction,
and work together to overcome it, while continuously communicating. Working asa team, regional leaders can better meet their goals and the needs of their districts.
The regional team is strongly encouraged to jointly:••••

develop shared goals and visions for their districts and zones
hold learning events whenever possible in their geographic area of
responsibility
send communications to district leadership to facilitate better communication
within the districts and zone
encourage positive change in the districts they serve.

(April 2024 Mtg., Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172

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Amended by April 2024 Mtg., Bd. Dec. 119

29.010.2.

Regional Leader Learning Event
Incoming regional leaders attend one of two in-person learning events to orient
them to their role and build capacity based on the skills their role requires. This
event is planned by a Moderator and lead facilitators representing each regional
leader group in consultation with the general secretary. The moderator is selectedjointly by the Incoming Trustee Chair-elect and the President-nominee. The
Incoming Trustee Chair-elect and the President-nominee select the lead facilitators
for the roles they appoint. The names of those selected for moderator and leadfacilitator are shared with the RI Board and TRF Trustees for review before
appointments are finalized.
Second and third year regional leaders are provided continued resources, learning,and skill-building opportunities through a structured plan provided by the generalsecretary. (January 2023 Mtg., Bd. Dec. 86)
Source: October 2015 Mtg., Bd. Dec. 34; January 2014 Mtg., Bd. Dec. 93;
Amended by June 2018 Mtg., Bd. Dec. 172; January 2023 Mtg., Bd. Dec. 86

29.010.3.

Regional/District Learning Events
Regional leaders organize, lead, and/or participate in learning events year-round.
Events events should be relevant to the audience. Learning events include:
•

•

•

•

Regional Team Learning Seminar – Assistants and others attend a learning
event before 1 July in this meeting convened by the Director that will oversee
the regional team in the coming Rotary year. Incoming regional leaders workin close collaboration with both the current Director and the current regional
leaders for all regional team learning seminar. E/MGAs are encouraged toprovide a learning event for District Endowment/Major Gifts Subcommittee
Chairs. End Polio Now Coordinators are to provide learning events for District
PolioPlus Subcommittee Chairs.
Governors-elect learning seminars (GELS) and Rotary Institutes – Serve as an
introduction of regional leaders as resources to district leaders and their district
chairs. While not all regional leaders may be invited to be on the official GELS
team, all regional leaders are encouraged to attend GELS and Rotary Institutes
to establish and strengthen relationships with district leaders.
Regional Seminars – Held in collaboration with other regional leaders to inspire
Rotarians, especially district leaders, with new information, resources, tools,
and an opportunity to share best practices.
President-elect Training Seminar and other District Seminars –Regional leaders
and their teams should work with the governor and governor-elect to support
preparing club presidents-elect and other district leaders for their roles,
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development, and, if invited, facilitating or participating in district learning
events.
Online – Use of webinars, on-line meetings, teleconferences, andvideoconferences is strongly encouraged for the broadest reach and impact
within clubs and districts. E-learning resources on Rotary’s website are also
effective tools for distance learning.

(April 2024 Mtg., Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172; October 2022 Mtg., Bd. Dec. 29
Amended by January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg., Bd. Dec. 119

29.010.4.

FundingAnnual funding from available Rotary financial resources is provided to cover basic
and necessary business expenses incurred directly by regional leaders in carryingout their role responsibilities. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.010.5.

Evaluation
Regional Leaders’ progress towards reaching their goals is regularly reported to thegeneral secretary. Annually, regional leaders self-assess their performance inreaching outcomes, conducting activities, improving their competencies, and their
qualitative contributions. These annual self-assessments are shared with RI
Directors and Trustees for facilitating mentoring opportunities. The generalsecretary consults with the Rotary President in the implementation of an
independent remediation process for low or under-performing regional leaders.
(June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020.

Rotary Coordinators (RCs)
Rotary Coordinators serve as a resource to districts for membership attraction andengagement, club-strengthening strategies, new club creation, and promotion of
Rotary programs for a term of three years, subject to annual review. Each of the 34
zones has at least one regional leader team that is assigned to the districts within
the zone, zone section, or part of the zone. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020.1.

PurposeThe purpose of RCs is to proactively promote Rotary’s strategic plan by facilitating
the support and strengthening of existing clubs and the establishment of new clubs
and satellite clubs. RCs work in collaboration with the district structure to supportand encourage Rotarians and clubs to increase member attraction and engagement,

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develop new clubs and satellite clubs, and promote participation in Rotary
programs. RCs also inspire, motivate, train, advise, strategize, communicate, andpromote Rotary in the districts they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: November 2009 Mtg., Bd. Dec. 79;
Amended by October 2012 Mtg., Bd. Dec. 117June 2018 Mtg., Bd. Dec. 172

29.020.2.

Qualifications
RCs must have the following experience before appointment:••

service as a district governor or strong relationships with district and zone
leadershipproven performance in new club development, new member attraction, or
member engagement

Preference for RC candidates will be given to candidates with demonstrated:•••collaborative leadership styles
facilitation experience
service as an Assistant RC and/or as a District Membership Chair

Due to the intensive nature of this role, RCs should not simultaneously hold othertime-significant Rotary appointments. To avoid role overlap, RCs should notconcurrently serve as the District Membership Committee Chair. (April 2024 Mtg.,
Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by October 2018 Mtg., Bd. Dec. 34; November 2020 Mtg., Bd. Dec. 68; November 2021
Mtg., Bd. Dec. 51; April 2024 Mtg., Bd. Dec. 119

29.020.3.

Selection Process
The President-nominee annually appoints RCs based on recommendations ofeligible candidates from districts served by the team with the open position.
Candidate recommendations are solicited from current, immediate-past, andincoming Directors and Trustees along with regional leaders serving in their lastyear. Candidate selections are shared with the RI Board and TRF Trustees forreview before appointments are finalized and announced. (June 2018 Mtg., Bd.
Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020.4.

Role Responsibilities
RCs understand and effectively communicate Rotary’s:•••

Strategic plan
Annual goals and priorities
Regionally appropriate membership attraction and engagement strategies

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•
•

207

New club and satellite club creation strategies
Programs
Focus on alumni importanceRCs lead by example locally and regionally by:•••

Inviting at least one candidate to join their Rotary club each year
Supporting effective member engagement activities in their Rotary club
Effective use of Rotary’s online tools

RCs actively promote:
•
•
•
•
•
•
•
•
•
•
•

Strong, dynamic, flexible and effective clubs
Attraction of new members
Engagement of current members
New club and satellite club development
Strategic planning at both the club and district level
Adoption and use of Rotary’s online tools
Participation in Rotary Programs
Monitoring and responding to club, district and regional membership trends
Club success stories
Ways to strengthen alumni connection, engagement, and commitment to Rotary
Nominations to Rotary Alumni Global Service Award and the Alumni
Association of the Year Award by all Rotarians

RCs, working with their assistants and in collaboration with their regional leader
team, plan and conduct the following learning events:•••

Regional team learning seminar for their assistants
Governors-elect learning seminars. Those not invited to serve on the GELS
team, are strongly encouraged to attend GELS to further deepen communicationand collaboration with governors-elect and district leadership.
Regional and other district seminars as needed(April 2024 Mtg., Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by October 2019 Mtg., Bd. Dec. 29; January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg., Bd.
Dec. 11929.020.5.

Primary Audience
RCs work in collaboration with district governors and the district structure toconnect Rotarians with resources that support Rotary’s goals, priorities, andstrategic plan to help strengthen and support clubs.

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RCs work most closely with District Membership Committee Chairs to support
membership attraction and engagement strategies, new club and satellite clubdevelopment, strategic planning, and promotion of Rotary programs in the districts
they serve. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.020.6.

Key Network
Senior Leadership
RI Directors lead regional leader teams in reaching their goals within the districts
they serve. RCs are expected to regularly communicate, plan, collaborate, andcooperate with their RI Director and either a Trustee who resides in the zones ofthat Director or within the greater geographical region as appropriate, as well aswith their fellow regional leaders.
Regional Leaders
RCs lead their assistants in collaboration and communication with their predecessor
and successor to promote member attraction and engagement and ensure continuity,
consistency, and successful knowledge management. Additionally, RCs plan,communicate and collaborate with their regional leader team to have long-lasting
impact in the districts they serve.
District Governors
RCs are a key resource to governors and their District Membership Committee
Chairs to improve membership attraction and engagement, strategic planning at theclub and district levels, new club and satellite club development strategy, andpromotion of participation in Rotary programs. RCs need district governors toactively promote them as a resource to their district chairs.
Assistant Rotary Coordinators
Rotary coordinators select their assistants, in consultation with their Director basedon demonstrated success and experience with regional membership attraction andengagement strategies, new club and satellite club development, strategic planning,
and Rotary programs. Assistants are appointed annually, for up to three years toensure maximum effectiveness in the districts they serve, especially in relation togeographic coverage, functional expertise, and language ability. Assistants should
not serve concurrently with a significant regional or district-level role. Assistants
help the RC with education, and motivation about membership, strategic planning,
and Rotary programs.
Candidates for assistant RCs must be vetted with the general secretary forcompliance with Rotary policy related to stewardship, youth protection, financial
and other obligations before the appointments are finalized. (April 2024 Mtg., Bd.
Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172
Amended by April 2024 Mtg., Bd. Dec. 119

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29.030.

209

Rotary Public Image Coordinators (RIPCs)
RPICs serve as a resource to districts to ensure that clubs have a positive public
image at the local level. They champion a consistent Rotary brand and visual
identity and help identify impactful Rotary stories. RPICs are appointed for a termof three years, subject to annual review. Each of the 34 zones has at least one
regional leader team that is assigned to the districts within the zone, zone section,or part of the zone. (June 2018 Mtg., Bd. Dec. 172)
Source: January 2011 Mtg., Bd. Dec. 163;
Amended by October 2013 Mtg., Bd. Dec. 64; June 2018 Mtg., Bd. Dec. 172

29.030.1.

PurposeThe purpose of RPICs is to proactively promote Rotary’s strategic plan by helping
to build the capacity of clubs and districts to identify and effectively tell impactfulstories that demonstrate Rotarians as people of action to the public and within
Rotary. RPICs also advise on local and regionally-appropriate use of Rotary’s
brand and public image campaign materials. RPICs work in collaboration with the
district structure to support and encourage clubs to have a robust media and social
media strategy, an up-to-date website, and an engaging online presence in theirlocal communities. As motivators, trainers, and advisors, RPICs work with districts
to help them understand how to effectively secure local media coverage andpromote Rotary special events and Rotary marketing in the districts they serve.
(June 2018 Mtg., Bd. Dec. 172)
Source: January 2011 Mtg., Bd. Dec. 163;
Amended by June 2018 Mtg., Bd. Dec. 172

29.030.2.

Qualifications
RPICs must have the following experience before appointment:••

Proven performance in public relations, marketing, advertising, media relations,or brand awareness and development
Service as a past district governor or strong relationships with district and zone
leadership

Preference for RPIC candidates will be given to candidates with demonstrated:••••collaborative leadership styles
facilitation experiencefamiliarity with programs of Rotary and The Rotary Foundation
service as an Assistant RPIC and/or as a District Public Image Chair

Due to the intensive nature of this role, RPICs should not simultaneously hold othertime-intensive Rotary appointments. To avoid role overlap, RPICs should notRotary International Code of Policies
May 2024210

concurrently serve as a District Public Image Chair. (April 2024 Mtg., Bd. Dec.
119)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by November 2020 Mtg., Bd. Dec. 68; ; June 2021 Mtg., Bd. Dec. 177; November 2021
Mtg., Bd. Dec. 51; April 2024 Mtg., Bd. Dec. 119

29.030.3.

Selection Process
The President-nominee annually appoints RPICs based on recommendations ofeligible candidates from districts served by the team with the open position.
Candidate recommendations are solicited from current, immediate-past, andincoming Directors and Trustees along with regional leaders serving in their lastyear. Candidate selections are shared with the RI Board and TRF Trustees forreview before appointments are finalized and announced. (June 2018 Mtg., Bd.
Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.030.4.

Role Responsibilities
RPICs understand and effectively communicate Rotary’s:
•
•
•
•
•
•

Strategic plan
Annual goals and priorities
Coordinated public image building activities in a regionally-appropriate manner
Need for a consistent and unified Rotary brand and message
Use of Rotary’s visual identity assets, including the Brand Center, etc.
Value of Rotarians and alumni in telling Rotary’s story

RPICs lead by example, locally and regionally by:••••Championing Rotary’s public image campaigns in their own club
Using Rotary’s online tools, including the Brand Center, to tell Rotary’s story
Sharing examples of club and district successes and challenges in public image
building to help facilitate improvement
Having a visible and vibrant traditional media and/or social media presence

RPICs actively promote:
•
•
•
•
•

Engagement of clubs and districts in coordinated public image activities as partof strategic planning
Adoption and use of Rotary’s Brand Center and other on-line tools to tellRotary’s story
Adoption and use of Rotary’s brand and other visual identity assets
Use of a consistent and unified Rotary message
Clubs and districts telling stories about their community impact, by leveraging
various communication channels, including media relations, on-line, social andRotary International Code of Policies
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•
•
•
•
•

211

digital media, local advocacy, community engagement events, thought
leadership, speaking engagements, marketing and advertising channels, etc.
Well-maintained club and district websites
The need for clubs and districts to have a robust social media presence
Ways to highlight Rotarian and Rotary alumni stories
Best practices for marketing Rotary special events and activities in local
communities, such as World Polio Day, etc.
That all Rotarians may suggest annual candidates for the Rotary Alumni Global
Service Award and the Alumni Association of the Year Award

RPICs, working with their assistants and in collaboration with their regional leader
team, plan and conduct the following learning events:•••

Regional team learning seminar for their assistants
Governors-elect learning seminars. Those not invited to serve on the GELS
training team are strongly encouraged to attend GELS to further deepen theircommunication and collaboration with governors-elect and district leadership.
Regional and other district seminars as needed(April 2024 Mtg., Bd. Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172;
Amended by October 2019 Mtg., Bd. Dec. 29; January 2024 Mtg., Bd. Dec. 76; April 2024 Mtg., Bd.
Dec. 11929.030.5.

Primary Audience
RPICs work in collaboration with district governors and the district structure toconnect Rotarians with resources that support Rotary’s goals, priorities, andstrategic plan, with the aim of helping districts and clubs effectively tell their stories
to ensure a vibrant public image presence in their communities.
RPICs work most closely with District Public Image Chairs in the districts they
serve to support public image efforts for all clubs. RPICs inspire, motivate, train,
advise, strategize, communicate, and promote Rotary’s public image programs andactivities specifically to District Public Image Chairs and where appropriate to other
district leadership. (June 2018 Mtg., Bd. Dec. 172)
Source: June 2018 Mtg., Bd. Dec. 172

29.030.6.

Key Network
Senior Leadership
RI Directors lead regional leader teams in reaching their goals within the districts
they serve. RPICs are expected to regularly communicate, plan, collaborate, andcooperate with their RI Director and either a Trustee that resides in the zones ofthat Director or within the greater geographical region as appropriate, as well aswith their fellow regional leaders.

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Regional Leaders
RPICs lead their assistants in collaboration and communication with theirpredecessor and successor to promote Rotary’s brand and ensure continuity,
consistency, and successful knowledge management. Additionally, RPICs plan,communicate and collaborate with their regional leader team to have long-lasting
impact in the districts they serve.
District Governors
RPICs are a key resource to governors and their District Public Image Committee
Chairs to improve the local image of Rotary in its communities around the world.
RPICs need district governors to actively promote them as a resource to theirdistrict chairs.
Assistant Rotary Public Image Coordinators
Rotary public image coordinators select their assistants, in consultation with their
Director, based on demonstrated success and experience with marketing, media,
and/or public relations. Assistants are appointed annually, for up to three years, toensure maximum effectiveness in the districts they serve, especially in relation togeographic coverage, functional expertise, and language ability. Assistants should
not serve concurrently with a significant regional or district-level role. Assistants
help the RPIC with education, and motivation about the importance of telling theRotary’s story at the local level.
Candidates for assistant RPICs must be vetted with the general secretary forcompliance with Rotary policy related to stewardship, youth protection, financial
and other obligations before the appointments are finalized. (April 2024 Mtg., Bd.
Dec. 119)
Source: June 2018 Mtg., Bd. Dec. 172
Amended by April 2024 Mtg., Bd. Dec. 119

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A RTICLE 30. O THER C URRENT AND P AST O FFICERS OF RI
30.010.
30.020.
30.030.
30.040.
30.050.
30.060.

President-Elect
President-Nominee
Vice President
Treasurer
Definition of Past Officer of RI
Guidelines for Aides to RI Officers

30.010.

President-Elect30.010.1.

DutiesThe president-elect of RI
1. should work closely and harmoniously with the president and presidentnominee to maintain the stability and continuity of the leadership of thepresident
2. should be prepared to accept assignments from the president, including
participation in as many Rotary institutes as feasible
3. has the responsibility to devote appropriate time and effort in preparing for hisor her year of leadership of the organization
4. moves into the president-elect’s office at the World Headquarters
5. shall be provided with appropriate financial and staff support
6. shall be responsible for the direction, planning and supervision of all aspects of
the International Assembly, including the assembly budget
7. shall assist in the preparation of the RI budget for the year he or she is president
8. shall serve as an ex-officio member of the Finance Committee of RI
9. meets with general secretary to begin the process of formal planning of his or
her term as president and begins work with members of the staff to carry out
this planning
10. attends all Board meetings
11. shall develop goals in collaboration with the Trustee-chair-elect, to be reviewed
and approved by the Board at its first meeting in the year preceding his or her
year as president
12. begins planning his or her convention
a. meets with the general secretary to determine staff who are to assist withconvention planningb. determines committee meeting dates for convention planningRotary International Code of Policies
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c. may include in the International Assembly program specific directives forthe governors-elect to promote the convention in their year as governors
13. By careful appointment of a moderator, ensures that incoming district
governors are properly instructed at the International Assembly
14. excuses governor-elect attendance at the International Assembly
15. discusses with the Board which committees should continue to be appointed in
his or her year of office.
(June 2017 Mtg., Bd. Dec. 195)
Source: November 1997 Mtg., Bd. Dec. 107.
Amended by May 2000 Mtg., Bd. Dec. 412; November 2001 Mtg., Bd. Dec. 91; June 2002 Mtg., Bd.
Dec. 245; May 2003 Mtg., Bd. Dec. 325; June 2005 Mtg., Bd. Dec. 284; June 2006 Mtg., Bd. Dec.
269; January 2011 Mtg., Bd. Dec. 127; September 2011 Mtg., Bd. Dec. 37; July 2016 Mtg., Bd. Dec.
13; June 2017 Mtg., Bd. Dec. 195.
See Also October 1993 Mtg., Bd.Dec. 48

30.010.2.

Attendance at Institutes
The president-elect is encouraged to participate in some institutes, however, it isrecognized that, given the president-elect’s many duties and commitments, thepresident-elect may only be able to attend portions of institutes. (May 2023 Mtg.,
Bd. Dec. 143)
Source: June 1996 Mtg., Bd. Dec. 290; June 1998 Mtg., Bd. Dec. 348
Amended by May 2023 Mtg., Bd. Dec. 143

30.010.3.

Advance Committee Meetings
To prepare for the ensuing year, to effect a smooth transition from one president toanother and to enhance the continuity of one Rotary year with the next, thepresident-elect may schedule committees which are to function during the nextRotary year to meet up to three months in advance of that year, which will allow
for advance planning. Such meetings should not interfere in any way with thecurrent year’s programs and meetings. Given the significant lead time required tocoordinate planning for international assemblies and conventions, committee
meetings related to planning these meetings may be scheduled by the presidentnominee and president-elect at any time in the year. (July 2011 Mtg., Bd. Dec. 13)
Source: July 1991 Mtg., Bd. Dec. 12; November 1997 Mtg., Bd. Dec. 109; June 2010 Mtg., Bd. Dec.
262;
Amended by July 2011 Mtg., Bd. Dec. 13

30.010.4.

President-elect’s Travel Expenses
In all instances where payment is authorized for the expenses of the president-electand partner and the president-elect has no partner, payment shall be authorized forRotary International Code of Policies
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an adult member of the president-elect’s family at the discretion of the presidentelect. (May 2003 Mtg., Bd. Dec. 325)
Source: April 1991 Mtg., Bd. Dec. 10
Amended by May 2003 Mtg., Bd. Dec. 325

30.010.5.

Appointment of Vice-President and Treasurer
Prior to appointing the vice-president and treasurer for the ensuing year, thepresident-elect shall consult privately with individual directors regarding theselection. The vice-president and treasurer of the Board shall be selected from thoseindividuals currently serving as first-year directors. (February 2002 Mtg., Bd.
Dec.164)
Source: November 2001 Mtg., Bd. Dec. 52
Amended by February 2002 Mtg., Bd. Dec. 164

Cross-References
19.040.4.
Governor-elect Attendance at International Assembly
27.060.
Annual Theme and Goals

30.020.

President-Nominee

30.020.1.

Office Space
The president-nominee shall be provided with office space at Secretariat
Headquarters, the International Assembly, and International Convention (February
2004 Mtg., Bd. Dec. 189)
Source: July 1997 Mtg., Bd. Dec. 25;
Amended by February 2004 Mtg., Bd. Dec. 189

30.020.2.

President-Nominee Expenses
Expenses of the president-nominee shall be paid by RI in accordance with the RI
Travel and Expense Policy to attend meetings of the Board, the International
Assembly, the RI convention and the Council on Legislation. (January 2016 Mtg.,
Bd. Dec. 104)
Source: January 1961 Mtg., Bd. Dec. 179;
Amended by July 2010 Mtg., Bd. Dec. 9; January 2016 Mtg., Bd. Dec. 104

30.030.

Vice-President
The vice-president shall
1. perform such assignments as may be requested by the president
2. keep informed of major aspects of the office of president in preparation toassume the officeRotary International Code of Policies
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3. assume chairpersonship of the Board at any time by request of the president orin the event the president is unable for any reason to serve
4. assist the president in Board meetings as directed by the president
5. inform the president about the vice-president’s whereabouts at all times
including how the vice-president can be reached
6. serve at the International Convention in such roles as may be determined by thepresident.
(June 1998 Mtg., Bd. Dec. 348)
Source: October-November 1981 Mtg., Bd. Dec. 72
Amended by June 1998 Mtg., Bd. Dec. 348

30.040.

Treasurer

30.040.1.

Convention Report
The Treasurer shall provide a report to the convention, noting that a) the auditor’sreport cannot be made until after the close of the RI fiscal year; b) a copy of theauditor’s condensed report will be sent to each club; and c) additional copies will
be available through the Secretariat. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1954 Mtg., Bd. Dec. 129, June 1998 Mtg., Bd. Dec. 348

30.040.2.

Reports to the Board
The Treasurer shall report at least once a quarter on the status of finances at Board
meetings. (March 2021 Mtg., Bd. Dec. 120)
Source: October-November 1980 Mtg., Bd. Dec. 248; May 2000 Mtg., Bd. Dec. 445;
Amended by March 2021 Mtg., Bd. Dec. 120

30.050.

Definition of Past Officer of RI
Terms such as “past president,” “past director,” and “past governor” identify those
who have served full terms in those offices except where the RI Board has, on the
merits of individual cases, decided that something less than a full term may bedeemed to have been a full term for purposes of these definitions and for purposesof qualifying to hold higher office in RI under provisions of the RI Bylaws.

30.050.1.

Removal of Past Officer Status
The grounds for such a determination may include, but are not limited to, a findingthat the past officer has been involved in criminal activity, financial malfeasance,
fraud, harassment, election interference, lawsuits against Rotary, its officers,
districts, or clubs, has acted in a manner inconsistent with the Rotarian Code ofRotary International Code of Policies
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217

Conduct, or has engaged in any other action or activity that the Board considers to
be inconsistent with the standard of conduct the Board considers to be appropriate
for a past officer.
Prior to submission for consideration, the matter must have been reviewed at theappropriate Rotary club, district or zone level, consistent with Rotary policies, withthe findings presented to the Board.
In reaching its determination, the Board may rely upon findings of the appropriate
local (club, district, and zone) entity that are documented and presented to the Board
by a director or general secretary.
The Board will consider a request to reinstate the past officer status of a Rotarian
whose past officer status has been removed only if additional information has beenpresented to the general secretary that demonstrates that the past officer status
should be reinstated. (January 2024 Mtg., Bd. Dec. 102)
Source: October 2019 Mtg., Bd. Dec. 34:
Amended by September 2020 Mtg., Bd. Dec. 26 October 2022 Mtg., Bd. Dec. 30; January 2024
Mtg., Bd. Dec. 102

30.060.

Guidelines for Aides to RI Officers
The RI Board has adopted “Guidelines for Aides to RI Officers.” RI presidents,
Directors, or Foundation Trustees may develop guidelines that are specific to their
special travel needs and that vary from these guidelines.
The duties will vary depending on the duration of the stay and the type of activities
planned. The overall responsibility is to be sure that the officer is comfortable,
arrives on time for all events, and enjoys the visit.
The following guidelines are to be followed by the aide(s):1. Before arrival, the aide’s responsibilities are to:a. Send information to the officer giving details about himself/herself, such as
contact information and name of partner and photos, if possible
b. Inform officer of any special dress obligations (formal wear, etc.) during thetime of the visit; ask for any specific requests from officerc. Send the officer, or confirm that event organizers have sent, complete
program for the entire time of the visit, including information on allpresentations or speeches the officer will be expected to make and any othercommitments, visits or activities in which he/she will be expected toparticipate, as well as general background on the host club(s) and/or
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d. Have information on hand as to medical help (hospital, doctor, dentist) for
emergencies;e. Inquire about any special accommodation needs or preferences the officer
may have (type of beds, smoking/non-smoking, etc.) and any dietary
restrictions or allergies
f. Check hotel arrangements
i. Pre-register officer (and partner, if appropriate)
ii. Have key to deliver to the officer personallyiii. Check room to make sure that it is ready for occupancy
iv. Check billing instructions, so there are no problems with checkout. Be
sure that arrangements for payment are clear. If the officer is expectedto pay directly, be sure the officer is aware of this prior to check-in.
Review the hotel bill on behalf of the officer.
g. If there are registration materials and/or badges for the event, secure thatmaterial in advance and check to be sure names are spelled correctly andthat all necessary material and information is included in the materials.
2. During the officer’s stay, the aide’s responsibilities are to:a. Meet the officer at the airport (or other point of arrival), assist with baggage
as needed and provide transportation, as needed, throughout the visit
b. Be sure the officer knows how to contact you at all times during his/her stayc. Be sure the officer knows the exact time he/she is to be picked up for any
activityd. Escort the officer and his/her partner to each activity and stay with them at
the activity. If possible, know the seating arrangements in advance and haveyour seats as close to them as possible
e. Introduce the officer to other participants and provide as many opportunities
as possible for the officer to interact with other Rotarians and guests.
However, it may also be necessary to be available to help move the officer
through a crowd or prevent one person from monopolizing the officer
f. Be attentive to any need of officer and partner during the activity; beprotective and helpful, but not overbearing or intrusiveg. Handle any gifts or literature the officer may receive. If possible, make surea business card is attached to these items. If necessary, send gifts to theofficer's home or office following the event. Please also send a list of thegifts received with the complete name and address of the giverh. Keep the event organizer(s) informed about any needs or desires of theofficerRotary International Code of Policies
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i. Do not plan any activities other than those already planned by thecoordinator of the event, unless specifically asked to do so by the officer
j. Be ready for the unexpected; to the extent possible, anticipate situations; donot be afraid to ask officer what her/his wishes arek. Be prepared to carry out various "ad hoc" responsibilities. For example, you
may be called upon to serve as "photographer" for those wishing to havephotos taken with the officer.
3. Following the event, the aide’s responsibilities are to:a. Provide (or arrange) transportation back to the airport (or other point of
departure) for the officer and partner, including assistance with baggage
b. If needed, ship large gifts or mementos to the officer.
(April 2016 Mtg., Bd. Dec. 157)
Source: October 2003 Mtg., Bd. Dec. 60;
Amended by April 2016 Mtg., Bd. Dec. 157

30.060.1.

Guidelines for the Selection of Aides to RI Officers
The RI Board has adopted “Guidelines for the Selection of Aides to RI Officers.”
RI presidents, Directors, or Foundation Trustees may develop guidelines that are
specific to their special travel needs and that vary from these guidelines.
The role of the aide to the RI president or other RI officer is to provide assistance andinformation to the officer before, during and after the visit of the officer. The selectionof the aide should be based on the ability of the individual(s) to fulfill the
responsibilities of the assignment. Please take the following guidelines into
consideration when appointing a Rotarian to serve as the aide to a visiting RI officer.
The aide must
1. be a knowledgeable and experienced Rotarian, preferably a past district
governor or past director, with an understanding of Rotary protocol, and bewell-versed in host club/district activities and information;
2. be available to the officer throughout the visit/event;3. have the stamina to maintain the demanding schedule of the event;
4. be well organized, punctual and patient;
5. be fluent in the language of the officer and able to provide interpretation if theofficer is not conversant in the language used in the host area;
6. provide/arrange transportation for the officer, if needed;
7. be fully informed on the officer's schedule and needs;

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8. be able to carry out all duties outlined in the "Guidelines for Aides to RotaryInternational Officer."(April 2016 Mtg., Bd. Dec. 157)
Source: October 2003 Mtg., Bd. Dec. 60;
Amended by April 2016 Mtg., Bd. Dec. 157

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A RTICLE 31. RI C OMMITTEES
31.010.
31.020.
31.030.
31.040.
31.050.
31.060.
31.070.
31.080.
31.081.
31.082.
31.083.
31.084.
31.085.
31.086.
31.087.
31.088.
31.090.
31.091.
31.092.
31.093.
31.094.
31.100.
31.101.
31.102.
31.103.

Purpose of Committees
Types of Committees
Meetings of Committees
Committee Appointments
Liaison Directors to Committees
Executive CommitteeStanding Board Committees
Standing Committees
Constitution and Bylaws Committee
Districting Committee
Election Review Committee
Finance Committee
Membership Growth Committee
Joint Operations Review Committee
Joint Strategic Planning Committee
Joint Audit Committee
Joint Committees
Joint DEI Task Force
Joint Learning Committee
Joint Technology Committee
Joint Communications Committee
Other Committees
Council Operations Committee
Current Year Convention Committee
Next Year Convention Committee

31.010.

Purpose of Committees
There should be a variety of committees, work groups, and similar action-oriented
groups to address particular needs, obtain certain information, carry out specifictasks, or implement a definite Board policy within a set time.
All RI committees shall function in alignment with the RI Strategic Plan. In
addition to assigned committee responsibilities, committees shall act on the Board’s
strategic emphases as communicated pursuant to RI Code section 28.020.3.
(October 2022, Mtg., Bd. Dec. 39)
Source: October 1993 Mtg., Bd. Dec. 48;
Amended by November 2007 Mtg., Bd. Dec. 32; January 2011 Mtg., Bd. Dec. 137; April 2022 Mtg.,
Bd. Dec. 123

31.010.1.

Advisory Role of Committees
Committees are, by their nature, solely advisory to the RI Board with noadministrative function, except as their prescribed terms of reference may otherwise

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provide. Each committee within the scope of the responsibilities assigned to it,
should actively advise the RI Board and, if appropriate, bring forward proposeddecisions for the RI Board to consider. RI committee chairs and members shall not
approach other organizations on behalf of Rotary International to seek cooperative
relationships or funding. RI committee chairs and members shall not organize or
conduct regional or international meetings on behalf of Rotary International
without written authorization from the president. (October 2022, Mtg., Bd. Dec. 39)
Source: January 1975 Mtg., Bd. Dec. 61; March 2005 Mtg., Bd. Dec. 206;
Amended by November 2007 Mtg., Bd. Dec. 32; January 2011 Mtg., Bd. Dec. 137; October 2022,
Mtg., Bd. Dec. 39

31.010.2.

Creation of New Committees
Effective 1 July 2022, no new RI committee will be created without the eliminationof an existing RI committee.
Decisions creating a new committee or task force lasting beyond the current Rotary
year must identify the following at the time of adoption:
1. a defined trial and evaluation period of not more than four years.
2. anticipated impact on Rotary’s resources for the duration of the trial andevaluation period.
3. criteria by which the success or failure of the committee or task force will bemeasured.
4. dates for interim evaluations and reports to the Board.
5. date of the final evaluation, following which the Board may adopt it as an ongoing committee or task force, terminate the committee or task force, or extend
the trial and evaluation period as needed.
If the Board does not adopt or extend the committee or task force, it will terminate
at the end of the trial and evaluation period. (October 2022, Mtg., Bd. Dec. 39)
Source: April 2019 Mtg., Bd. Dec. 142;
Amended by September 2020 Mtg., Bd. Dec. 30; October 2022 Mtg., Bd. Dec. 39

31.020.

Types of Committees
Following are types of RI committees:

31.020.1.

Standing Committees
A “Standing Committee” is a committee mandated in Article 17 of the RI Bylaws.

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31.020.2.

Board Committees“Board Committees” are established by the Board and comprised entirely or
principally of directors.

31.020.3.

Joint Committees“Joint Committees” are established by the Board and Trustees together with
reporting obligations to each.

31.020.4.

Other Committees“Other Committees” are those non-standing committees that have been establishedby the Board either annually for multiple years whose terms of reference aredetermined by the Board.

31.020.5.

Ad Hoc Committees
An "Ad Hoc Committee" is a non-mandatory committee established by the Board
that shall continue in existence until its tasks are completed. (October 2022, Mtg.,
Bd. Dec. 39)
Source: November 1999 Mtg., Bd. Dec. 160;
Amended by January 2012 Mtg., Bd. Dec. 158; Oct. 2022 Bd. Mtg., Bd. Dec. 39

31.030.

Meetings of Committees
Except as may be otherwise provided for in the RI Bylaws, or by specific action of
the Board - such as in a committee’s terms of reference - each committee of RI shallmeet at such times and place as may be authorized and designated by the President.
Committees referenced in Article 17 of the RI Bylaws should not meet during themonth of July, the first two weeks of August, and from the fourth Thursday in
November through the end of December. RI presidents are requested to authorize
committee meetings at times that are in accordance with this decision. (October
2018 Mtg., Bd. Dec. 34)
Source: May-June 1947 Mtg., Bd. Dec. 269;
Amended by May 2003 Mtg., Bd. Dec. 325; April 2016 Mtg., Bd. Dec. 157; July 2018 Mtg., Bd. Dec.
14

31.030.1.

Committee Recommended Decisions
The language of all proposed decisions recommended to the Board by a committee
shall be approved by a majority of the members of the committee present andvoting. If the final recommended decision language is not approved during thecommittee meeting, the final decision language proposed by the chair or the generalsecretary shall be circulated to the entire committee, including liaisons. A majorityof the committee’s members must agree to the decision language before such
recommended decision is forwarded to the Board for consideration.

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When submitting recommendations to the Board, all RI committees shall include asummary statement detailing the total costs and other financial implications of theirrecommendations. (October 2022, Mtg., Bd. Dec. 39)
Source: January-February 1989 Mtg., Bd. Dec. 171
Amended by October 2022 Mtg., Bd. Dec. 39

31.030.2.

Committee Minutes and Reports
Minutes or other reports from a committee shall be distributed to all members andliaisons of the committee as soon as possible after the meeting of the committee,
but no later than the date such minutes or report is submitted to the Board forconsideration or review.
With the guidance of the committee’s chair and assistance of the staff each RI
committee shall prepare and include, as part of the committee’s minutes or report,
its specific recommendations to the Board (or to the general secretary), with a brief
rationale for each recommendation. (October 2022, Mtg., Bd. Dec. 39)
Source: June 1987 Mtg., Bd. Dec. 342;
Amended by June 2005 Mtg., Bd. Dec. 340; June 2007 Mtg., Bd. Dec. 226; October 2022 Mtg., Bd.
Dec. 3931.030.3.

Scheduling Meetings Prior to or During Meetings of the Trustees
The president is requested to avoid scheduling any RI meetings during the week
preceding the full meetings of the Trustees. Conveners are also asked to avoid
scheduling any Rotary institutes during the weekend preceding the full meeting of
the Trustees or Board of Directors.
RI committees with trustee members or liaisons shall not meet at the same time as
Trustee meetings. (May 2023 Mtg., Bd. Dec. 143)
Source: October 2013 Mtg., Bd. Dec. 25;
Amended by October 2019 Mtg., Bd. Dec. 32; January 2020 Mtg., Bd. Dec. 85; May 2023 Mtg., Bd.
Dec. 143

31.030.4.

Committee Member Orientation
Committee orientation shall be provided annually to members, advisers, anddirector and trustee liaisons of RI committees under the joint direction of thecommittee chair and staff liaison. This orientation may be in-person on the first dayof the committee’s first meeting of the year, or may be delivered electronically byteleconference, webinar, or other electronic means. The orientation program should
include the following:••

History of the subject area
Terms of reference, scope of the committee’s work and committee goals for theyearRotary International Code of Policies
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•
•
•
•
•
•
•
•
•

225

Sections of this Code of Policies that apply to all committees
Summary of committee best practices
Copies of committee minutes for the two preceding Rotary years
Summary of key recent Board decisions affecting the committee’s work
Expectations for committee members and liaisons
Expected time commitment
Resources available to the committee
Format of committee meetings
Brief biographies of all committee members and key staff
Standard of Conduct for Interactions with Secretariat Staff

In addition to the above orientation, each committee member shall be required totake the Rotary online course on diversity, equity and inclusion. (April 2024 Mtg.,
Bd. Dec. 119)
Source: September 2016 Mtg., Bd. Dec. 36;
Amended by October 2022, Mtg., Bd. Dec. 39; April 2024 Mtg., Bd. Dec. 119

31.030.5.

Attendance of Incoming Members at Committee Meetings
The Board recommends, at the committee chair’s discretion, in consultation withthe general secretary, that incoming members of committees with meetings plannedin the second half of the Rotary year be invited to the committee’s last meeting of
the year. (January 2018 Mtg., Bd. Dec. 73)
Source: September 2017 Mtg., Bd. Dec. 26
Amended by January 2018 Mtg., Bd. Dec. 73

Cross-References
27.010.5.
Meetings and Visits on Date of Meeting of the Nominating
Committee for President

31.040.

Committee Appointments

31.040.1.

President’s Appointments
All appointments shall be made by the president, with the exception of
appointments made by others pursuant to the constitutional documents of RI, theFoundation Bylaws, or decisions of the Board, including the committee terms ofreference set forth in this Article. In addition, all volunteer appointments, regardlessof the person making the appointment, should be made only after consultation withthe president. The president and members of the Board are strongly encouraged toconsult with each other on such appointments and to offer advice and assistancewhenever possible and to consider the use of the committee member recruitment
and the committee selection task force (31.040.4) for consideration of suchappointments. (October 2022, Mtg., Bd. Dec. 39)

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Source: November 1976 Mtg., Bd. Dec. 108; June 1995 Mtg., Bd. Dec. 220;
Amended by October 2022, Mtg., Bd. Dec. 39

31.040.2.

President-Elect’s Appointments
The RI president-elect shall make appointments which become effective during thepresident-elect’s presidency. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 220; June 1998 Mtg., Bd. Dec. 348

31.040.3.

Multi-year Appointments
For appointments, including appointments to fill vacancies, which become
effective in one Rotary year and continue into one or more subsequent years, thepresident or president-elect shall consult with the successor(s) before making suchappointments. (October 2022, Mtg., Bd. Dec. 39
Source: June 1995 Mtg., Bd. Dec. 220;
Amended by October 2022, Mtg., Bd. Dec. 39

31.040.4.

Committee Member Selection
1. RI Committees Selection Task Force
Rotary shall have a committee selection task force comprising no more than six
past and current directors that shall recruit and suggest candidates for RI
committees identified by the president-nominee for selection and appointment in
his or her president-elect year. The task force shall provide a list of no less than
three candidates for each open committee position to the president-elect forconsideration.
2. Committee Member Recruitment
The general secretary, under the direction of the committee selection task force,shall utilize Rotary’s communication outlets to advertise open committee positions
to recruit a pool of highly qualified candidates diverse in age, gender, andgeographical location. The advertisement shall identify key responsibilities andexperiences required for the position. The application process shall be completed
as a self-nominating process or individuals may nominate others. Each candidate
can only apply for one committee, however applicants are not precluded from being
nominated by other individuals for the same or other committees. Current andincoming RI officers are encouraged to promote this application process toRotarians in their respective regions, and the general secretary and current membersof committees involved in the application are encouraged to nominate qualified
candidates for consideration. Current committee members eligible forreappointment should also be encouraged to apply for reappointment. This
recruitment process is not intended to solicit preferred committee appointments forincoming or current RI directors and TRF trustees.
3. Committee Member Selection

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Rotary recognizes the value of representation on committees of the diverse rangeof perspectives in Rotary membership recognizing Rotary’s desire to improve thediversity of decision-making within our organization. The committee selection task
force is encouraged to identify candidates for suggestion to the president-elect thatreflect the internationality of Rotary, considering age, gender, ethnicity, expertise,
geographic area, and other criteria.
The general secretary will evaluate candidates to ensure that the most qualified
candidates are presented to the task force for consideration with the technical skills
or professional expertise needed for each of the assignments. Current chairs ofcommittees involved in the application are encouraged to participate in theevaluation of candidates for presentation to the task force.
In order to comply with RI Bylaws section 17.040., at the board’s third meeting,the president-elect shall submit to the board for approval the names of those
proposed for appointment to committees for the following year. (October 2022
Mtg., Bd. Dec. 39)
Source: August 1999 Mtg., Bd. Dec. 44; November 1999 Mtg., Bd. Dec. 208; January 2011 Mtg.,
Bd. Dec. 123;
Amended by June 2007 Mtg., Bd. Dec. 226; January 2012 Mtg., Bd. Dec. 158; May 2015 Mtg., Bd.
Dec. 176; October 2015 Mtg., Bd. Dec. 37; April 2018 Mtg., Bd. Dec. 136; October 2022 Mtg., Bd.
Dec. 3931.040.5.

Appointments of Rotarians with Financial Obligations to RI
Any Rotarian who has been notified by the general secretary that he or she has afinancial obligation to RI or TRF in excess of US$100 that has been outstanding
for more than 90 days••

shall be ineligible for any Rotary appointments or assignments that require theapproval of the Board until these obligations have been met to the satisfactionof the general secretary.
shall be ineligible to have any payments made on their behalf by RI or TRF or
to receive reimbursement for expenses incurred on RI or TRF business until
such financial obligation has been repaid.

It is recommended that those Rotarians who have an outstanding financial
obligation to RI in excess of US$100 for more than 90 days, not receive any RI
presidential appointments or assignments, or any Rotary Foundation appointments
or assignments, until all outstanding financial obligations have been resolved to thesatisfaction of the Board. It is also recommended that a Rotarian who has
outstanding financial obligations in excess of US$100 for more than 180 days beremoved from any current appointment or assignment by the responsible appointer.
(June 2009 Mtg., Bd. Dec. 277)
Source: June 2002 Mtg., Bd. Dec. 296; February 2004 Mtg., Bd. Dec. 218.

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Amended by November 2002 Mtg., Bd. Dec. 168; May 2003 Mtg., Bd. Dec. 422; June 2005 Mtg.,
Bd. Dec. 336; June 2007 Mtg., Bd. Dec. 226; June 2009 Mtg., Bd. Dec. 277

31.040.6.

Honorary Members Serving on Committees
Any honorary member of a Rotary club shall not serve on district or RotaryInternational committees, by virtue of that honorary membership, regardless of pastclub, district, or RI offices held by the honorary member. (February 2000 Mtg., Bd.
Dec. 298)
Source: November 1999 Mtg., Bd. Dec. 134
Amended by February 2000 Mtg., Bd. Dec. 298

31.040.7.

Advisers to Committees
Adviser(s) may be appointed to a committee on an exception basis, provided thatany adviser(s) be approved by the RI Board. An adviser should provide subject
matter expertise and/or geographic representation needed on the committee.
A two-thirds vote of the Board is required to add an adviser to a committee.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2019 Mtg., Bd. Dec. 37; October 2019 Mtg., Bd. Dec. 57;
Amended by October 2022 Mtg., Bd. Dec. 39

31.050.

Liaison Directors to Committees
The president’s appointment of a Board member to serve as liaison director to aparticular RI committee provides a necessary channel of communication between
the Board and the committees. (October 2022 Mtg., Bd. Dec. 39)
Source: January 1968 Mtg., Bd. Dec. 96.
Amended by May-June 1983 Mtg., Bd. Dec. 321; October 2022 Mtg., Bd. Dec. 39

31.050.1.

Involvement in Meetings
There shall be only one liaison director assigned to a particular committee as
specified in the terms of reference set forth in this Article or in the decision creatinga new committee. The liaison director shall attend the meeting of the committee
strictly in the capacity of a liaison. The liaison director shall ensure that thedeliberations and recommendations of the committee fully comply with thecommittee’s terms of reference. (October 2022 Mtg., Bd. Dec. 39)
Source: January 1968 Mtg., Bd. Dec. 96.
Amended by May-June 1983 Mtg., Bd. Dec. 321; April 2016 Mtg., Bd. Dec. 157.
See also November 1996 Mtg., Bd. Dec. 66; October 2022 Mtg., Bd. Dec. 39

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229

Committee Reports
Liaison Directors shall typically be expected to present the committee report to theBoard. The liaison director should be expected to communicate the committee’s
thinking and deliberations as contained in the formal written report or as otherwise
known in the capacity as liaison director. (October 2022 Mtg., Bd. Dec. 39)
Source: January 1968 Mtg., Bd. Dec. 96.
Amended by May-June 1983 Mtg., Bd. Dec. 321; October 2022 Mtg., Bd. Dec. 39

31.050.3.

Liaison Directors’ Expenses
Appropriation shall be made in the annual RI budget to cover all expenses of theliaison director in traveling to and from the committee meetings. (June 1998 Mtg.,
Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 96.
Amended by May-June 1983 Mtg., Bd. Dec. 321

31.050.4.

Director and Trustee Liaisons to Committees
The RI president and the chair of the Trustees shall appoint a liaison director and/or
a liaison trustee to such joint committees and other committees as set forth in theterms of reference set forth in this Article. (October 2022 Mtg., Bd. Dec. 39)
Source: February 2003 Mtg., Bd. Dec. 201
Amended by October 2022 Mtg., Bd. Dec. 39

31.060.

Executive Committee

31.060.1.

PurposeActs on behalf of the Board according to established policy, advises the Board withrespect to governance and other significant issues, and reviews recommendations
for report to the Board from the RI Finance Committee. (October 2022 Mtg., Bd.
Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39

31.060.2.

Committee Composition
5-7 members of the Board, appointed by the President, including the President,
President-elect, Vice-President, and Treasurer. The President also appoints thecommittee chair. All members serve a term of one year and may be reappointed.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39

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230

Committee Responsibilities
•

•
•

•
•
•
•
•

•
•

Makes decisions on behalf of the Board where the policy of the Board or of RI
has been established or where an emergency exists, or as otherwise may be
determined by the Board
Reviews governance procedures used by the Board to ensure its effectivenessand strategic focus
Explore matters requiring the attention of the Board and offer recommendations
thereon to the Board and, when appropriate, refer a Board agenda item to theappropriate Board committee when the matter is outside the terms of referenceof the Executive Committee
Review reports of committees and, when necessary, take action upon matters
contained therein
Consider and respond to petitions on behalf the Board
Evaluate the performance of the general secretary (see 31.060.6)
Serve as the personnel committee of the Board (see 31.060.7)
Make decisions when necessary relative to expenditures for whichappropriations have been made by the Board and make emergency
appropriations necessary to implement action taken by the Board
Make appropriations, from funds not otherwise appropriated, of such additionalamounts as may be recognizable as emergency requirements
Reviews allegations of inappropriate conduct by volunteer leaders and, as
appropriate, recommends action by the Board

The committee collaborates with the Executive Committee of the Trustees, the Joint
Operations Review Committee, Joint Audit Committee, and the Joint Strategic
Planning Committee. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39

31.060.4.

Meetings of the Executive Committee
To give the Board more time to consider matters of major importance in theadvancement of the program of RI and the successful administration of RI, theExecutive Committee is authorized and directed to meet in advance of each regularmeeting of the Board to consider and make decisions on behalf of the Board on all
items on the agenda within the terms of reference of the Executive Committee.
(June 2004 Mtg., Bd. Dec. 236)
Source: May-June 1947 Mtg., Bd. Dec. 270;
Amended by June 2004 Mtg., Bd. Dec. 236

31.060.5.

Petitions to the Board
As part of the operating procedures for the Board, the Executive Committee shallconsider all petitions to the Board together with suggested responses and refer toRotary International Code of Policies
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the Board those deemed necessary for Board attention. Petitions to the Board (andresponses wherever possible) shall be provided to all Board members. Any director
may request that a petition to the Board be considered by the full Board. (September
2011 Mtg., Bd. Dec. 34)
Source: October-November 1986 Mtg., Bd. Dec. 108; July 2003 Mtg., Bd. Dec. 7;
Amended by June 2009 Mtg., Bd. Dec. 217; May 2011 Mtg., Bd. Dec. 191; September 2011 Mtg.,
Bd. Dec. 34

31.060.6.

Evaluation of the General Secretary
The Executive Committee will conduct its annual evaluation of the generalsecretary at an in-person meeting before the last Board meeting of the year. The
following steps will be taken in the evaluation process:1. No later than 30 days prior to the last Board meeting of the Rotary year, thegeneral secretary will present to the RI president and chair of the Executive
Committee a written summary and analysis of progress made in advancing
Rotary for the year.
2. The chair of the Executive Committee will provide a copy of the generalsecretary’s report to all members of the Executive Committee and to the chairof The Rotary Foundation. The chair of the Executive Committee will requestthat any comments be sent to him or her no later than 15 days prior to the Board
meeting.
3. At its meeting before the last Board meeting, the Executive Committee willmeet with the general secretary to conduct its annual review. Following thismeeting, a written report of the Committee’s findings will be submitted to thefull Board, the Trustee chair, and to the general secretary. The members of thefollowing year’s Executive Committee and the Trustee chair, or another trustee
designated by the chair, should be invited to attend this meeting as observers.
As part of its annual review, the Executive Committee will review and evaluate
the compensation of the general secretary, and will approve any adjustmentsthat it is authorized to make under general secretary’s employment contract.
Any adjustments or modifications to compensation or benefits for the generalsecretary outside of the employment contract must be approved by the Board.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39

31.060.7.

Personnel Committee Duties
1. Approve of any decision made by the general secretary relative to the hiring or
termination of the individual holding the position of general counsel.
2. In consultation with the Audit Committee, approve of any decision made by thegeneral secretary relative to the hiring or termination of the individual holding
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3. Approve of any decision made by the general secretary relative to the hiring of
an individual to hold the position of assistant or associate or deputy generalsecretary and any general manager, provided that the general secretary shallalso consult the chair of the Foundation Trustees if such action applies to any
general manager assigned to work full time for The Rotary Foundation of RI.
4. Review and approve triennially Rotary’s employee compensation strategy asrecommended by the Operations Review Committee.
5. To assure compliance with United States income tax statutes, in a mannerconsistent with United States Treasury Regulation Section 53.4958-6, or any
successor regulations that may be in effect from time to time, review annuallymaximum compensation that could be paid to “disqualified persons” of RI so
as to establish a presumption that such compensation is considered “reasonable”
by the Internal Revenue Service. Disqualified persons include any person, withrespect to any transaction, who is in a position to exercise substantial influence
over the affairs of the organization within five years prior to the date of thetransaction. Disqualified persons include president, president-elect, generalsecretary, deputy general secretary, all general managers, and chief investment
officer.
6. Review, on the recommendation of the Director of Global People & Talent,issues of harassment of a member of staff by a volunteer.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39

31.060.8.

General Counsel and General Auditor Reports to the Executive Committee
The general counsel and the general auditor shall report directly to the executive
committee of the Board at least annually and at such additional times as may benecessary for the good of the organization. (May 2011 Mtg., Bd. Dec. 198)
Source: May 2011 Mtg., Bd. Dec. 198

31.060.9.

Executive Committee Chair Transition: Meeting with General Secretary
To ensure that there is a transition of knowledge from year to year, the outgoing
executive committee chair and incoming executive committee chair should meettoward the end of each Rotary year with the general secretary to discuss his or herplans for the coming Rotary year. (October 2018 Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 133
Amended by October 2018 Mtg., Bd. Dec. 34

31.060.10.

Executive Committee Chair as Liaison to the Joint Operations Review Committee
The Executive Committee chair shall serve as the Board’s liaison to the Joint
Operations Review Committee. (October 2014 Mtg., Bd. Dec. 38)

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Source: May 2014 Mtg., Bd. Dec. 117
Amended by October 2014 Mtg., Bd. Dec. 38
Note: For additional background on Executive Committee Terms of Reference see: Source: June
1932 Mtg., Bd. Dec. III-(r); July 1934 Mtg., Bd. Dec. 11; July 1967 Mtg., Bd. Dec. 16; July 1972 Mtg.,
Bd. Dec. 15; July 1977 Mtg., Bd. Dec. 12; July 1986 Mtg., Bd. Dec. 13; July 1987 Mtg., Bd. Dec. 8;
July 1991 Mtg., Bd. Dec. 5; July 1992 Mtg., Bd. Dec. 7; Amended by August 1999 Mtg., Bd. Dec. 45;
August 1999 Mtg., Bd. Dec. 49; July 2000 Mtg., Bd. Dec. 3; July 2004 Mtg., Bd. Dec. 3; November
2004 Mtg., Bd. Dec. 58; June 2007 Mtg., Bd. Dec. 267; November 2007 Mtg., Bd. Dec. 46; November
2008 Mtg., Bd. Dec. 48; May 2011 Mtg., Bd. Dec. 198; October 2012 Mtg., Bd. Dec. 44; June 2013
Mtg., Bd. Dec. 193; June 2013 Mtg., Bd. Dec. 258; July 2013 Mtg., Bd. Dec. 14; October 2013 Mtg.,
Bd. Dec. 30; May 2014 Mtg., Bd. Dec. 113; October 2014 Mtg., Bd. Dec. 43; April 2016 Mtg., Bd.
Dec. 157; September 2017 Mtg., Bd. Dec. 31; April 2020 Mtg., Bd. Dec. 131; April 2021 Mtg., Bd.
Dec. 144

31.070.

Standing Board Committees
The Board has established the Administration Committee and ParticipantExperience Committee as standing committees of the Board, the members of which
are to be appointed annually by the president. Standing Board committee members
shall be members of the Board other than the president, president-elect, vicepresident, and treasurer. The terms of reference for each standing committee are as
follows:
Administration:
Purpose: Reviews recommendations for report to the Board from the following
committees: Election Review Committee, Districting Committee, Council
Operations Committee, and Constitution and Bylaws Committee
Composition: 5-7 members of the Board, including a chair and vice-chair,appointed by the president. All members serve a term of one year and may bereappointed.
Responsibilities: The committee is responsible for reviewing and advising theBoard on matters of an administrative, operational, or legal nature as are referredto the committee by the president, the Board, or general secretary to permit theBoard to conduct high-level work focused on strategic and transformational
matters.
The committee should consider issues that come to the Board of an administrative,
operational, or legal nature and provide guidance to the Board on a proposed courseof action.
The committee reviews recommendations coming from the Election Review
Committee, Districting Committee, Council Operations Committee, andConstitution and Bylaws Committee, and suggests which of thoserecommendations should be placed on the Board’s consent agenda and whichshould be considered more fully by the full Board.

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The committee will collaborate with all committees reporting to it.
Participant Experience Committee
Purpose: Reviews recommendations for report to the Board from the Membership
Growth, RI Programs, Convention, Joint Technology, Joint Communications andJoint Learning Committees and the Joint DEI Advisory Council.
Composition: 5 to 7 members of the Board, including a chair and vice-chair,appointed by the president. All members serve a term of one year and may bereappointed.
Responsibilities: The committee shall consider such matters involving the
expansion of the reach of Rotary; engagement of Rotary members and otherparticipants in the Rotary experience; diversity, equity and inclusion within Rotary;external and internal communications, and the learning of Rotary members together
with such other matters as are referred to the committee by the president or theBoard
The committee reviews recommendations coming from the Membership Growth,
RI Programs, Convention, Joint Technology, Joint Communications, and Joint
Learning committees together with recommendations from the Joint DEI Advisory
Council, and suggests which of those recommendations should be placed on the
Board’s consent agenda and which should be considered more fully by the full
Board.
The committee will collaborate with all committees reporting to it.
(October 2022 Mtg., Bd. Dec. 24)
Source: October 2022 Mtg., Bd. Dec. 39.
See also August 1999 Mtg., Bd. Dec. 56;
Amended by May 2000 Mtg., Bd. Dec. 397; August 2000 Mtg., Bd. Dec. 92; July 2004 Mtg., Bd. Dec.
13; November 2004 Mtg., Bd. Dec. 45; June 2005 Mtg., Bd. Dec. 340; November 2005 Mtg., Bd.
Dec. 120; June 2007 Mtg., Bd. Dec. 226; October 2023 Mtg., Bd. Dec. 24

31.080.

Standing Committees

31.081.

Constitution and Bylaws Committee
Purpose: Advises the Board with respect to the constitutional documents andlegislative procedures of Rotary.
Composition: 3 members, except in the year of the Council on Legislation whenthe most senior member continues for an additional year. Members, including aRotary International Code of Policies
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chair and vice-chair, are appointed by the RI President for three-year terms (except
as noted above), with one member appointed each year.
Members should have a working knowledge of Rotary’s constitutional documents
and how they are applied, and should have the ability to read and write in English.
All members must be past governors of RI, with at least one member having served
as a past RI Director. Reappointment is not allowed unless the member has served
less than a full term.
The committee shall have one Board and one Trustee liaison.
Responsibilities: This committee shall serve as counsel to the Board regarding all
matters pertaining to the constitutional documents and legislative procedures ofRotary. The committee shall review COR and COL proposed legislation forcompliance with requirements, advise the Board and the COL Chair as tocompliance issues
The committee shall collaborate with the Council Operations Committee.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.082.

Districting Committee
Purpose: Advises the Board regarding adjustment of district boundaries and thecreation and merger of districts
Composition: 3 members, including the chair and vice-chair, appointed by the RI
president
for three-year terms, with one member appointed each year. Reappointment is notallowed.
All members must be current or past RI directors.
The committee shall have a Board liaison unless a current director is a member ofthe committee.
Responsibilities: This committee shall recommend to the Board any neededadjustments of district boundaries for optimum effectiveness and monitor andcommunicate with districts that fall below 1,200 members. The committee shallalso evaluate districting proposals in accordance with RI Board policy, carefully
monitors and communicates with districts that fall below 1,200 members, considers
need for additionally-supported districts, and sends its recommendation to theBoard. (October 2022 Mtg., Bd. Dec. 39)

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Source: October 2022 Mtg., Bd. Dec. 39.

31.083.

Election Review Committee
Purpose: Advises the Board with respect to resolving election complaints.
Composition: 6 members, including the chair and vice-chair, appointed by the RI
president
for three-year terms, with two members appointed each year. Reappointment is notallowed unless a member has served less than a full term.
All members must be past governors and current Rotarians.
The committee shall have a Board liaison.
Expertise: All members should have a working knowledge of the RI Bylaws andhow they are applied, the ability to read and write in English, and the ability to
independently analyze evidence and give it an appropriate weight.
Responsibilities: In accordance with the Board’s Election Complaint Procedures(RCOP 26.070.), the committee acts in panels of three to review election complaints
filed with the general secretary in accordance with the RI bylaws. It reports to theBoard its findings of fact, conclusions, and recommendations and reasons therefor,and considers other election issues as referred by the general secretary or president.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.084.

Finance Committee
Purpose: Advises the Board on all RI finances.
Composition: 8 members including the Treasurer and one additional RI Director,
including a chair and vice-chair, appointed by the president. Terms shall be three
years, with the exception of the Treasurer and additional RI Director who eachserve one-year terms. Two members shall be appointed each year.
The Treasurer and additional RI director must be members of the Board. All
members must be Rotarians or Rotaractors.
The Treasurer and RI Director may be reappointed for one additional year or a fullterm after leaving the RI Board; other members may be reappointed only if they
have served less than a full term.
The committee shall not have a Board or Trustee liaison.

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Expertise: Members should have financial and/or accounting background including
some members with experience in current US accounting principles.
Responsibilities: The Committee advises the Board on all finances of RI including
annual review and make recommendations on the budget and the five-year forecast.
The Committee shall also:
•
•
•
•
•
•

Review and recommend the annual budget
Review and finalize annually a five-year forecast
Review financial statements
Monitor income and expenses
Help develop the allocations between RI and TRF
Evaluate long-term financial projections and sustainability

The Committee should collaborate with the TRF Finance Committee and hold joint
in-person meeting at least once per year, and with the Joint Strategic Planning
Committee on long-term financial sustainability. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.085.

Membership Growth Committee
Purpose: Advises the Board on matters related to growing Rotary membership,including developing programs to attract new members and participants, educatingand engaging new and existing members and participants, and encouraging theformation of new, innovative and flexible clubs and alternative membershipmodels.
Composition: 9 members, including a chair and vice-chair, appointed by thepresident for three-year terms, with three members appointed each year.
Reappointment is not allowed unless a member has served less than a full term.
No members can be current RI directors or Foundation trustees. At least two
members should be Rotaractors at the time of appointment.
The Committee shall have one Board and one Trustee liaison.
Expertise: Members should have a balance of experience in membershipdevelopment, new ways to attract members, partnership development, digitaltechnology specializing in market penetrations, multi-channel marketing andgrowth, and innovation.
Members shall be selected to allow for a balance in Rotary leadership experience
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•
•
•
•

•
•
•

•

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Make recommendations for Rotary and Rotaract clubs regarding new Rotary
member development and attraction
Make recommendations for existing member engagement and former member
re-activation
Make recommendations for new opportunities for personal and professional
connection in collaboration with the RI Programs Committee
Advises on new club models, new club formation, and new channels into
Rotary, including new product lines
Identify innovative new member and participant attraction methods andchannels into the organization
Provide guidance and advice on matters related to measuring engagement andsatisfaction.
Review levels of engagement of our Rotary members and participants and makerecommendations to improve engagement across participant types throughprograms, initiatives, and events
Foster relationships with outside organizations in the context of potential
sources of new membership and participation in Rotary and Rotaract
Outreach to underrepresented groups in collaboration with the Communications
Committee and DEI Task ForceCollaborate with the RI and TRF Programs Committees to identify
opportunities to support, promote or enhance those programs that exhibit highlevels of participant engagement
Collaborate with the Learning Committee to identify professional andleadership development opportunities for members and participants

The Committee should collaborate with RI and TRF Programs Committees, Joint
Learning Committee, Joint Communications Committee, Joint DEI Advisory
Council, Joint Technology Committee, Joint Strategic Planning Committee, andRegional Leaders, as appropriate. (October 2023 Mtg., Bd. Dec. 24)
Source: October 2022 Mtg., Bd. Dec. 39.
Amended by October 2023 Mtg., Bd. Dec. 24

31.086.

Joint Operations Review Committee
Purpose: Advises the Board and the Trustees on effectiveness of operations,administrative procedures and standards of conduct. Serves as the advisorycompensation committee to the Executive Committee of the RI Board
Composition: 6 members, 1 member appointed jointly annually by the RI President
and the Trustee Chair in consultation with the RI President-elect and the Trustee
Chair-elect. Chair and Vice Chair appointed jointly by the RI President and theTrustee Chair in consultation with the RI President-elect and the Trustee Chairelect.

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Terms shall be 6 years. Members cannot be reappointed unless a member has served
three years or less.
Membership is limited to past RI Directors and past TRF Trustees. No member
shall be a past president, current or incoming Director, or current or incoming
Trustee.
Furthermore, no member shall be a member of the Joint Audit Committee, amember of the Finance Committee of Rotary International, or a member of the
Finance Committee of The Rotary Foundation.
The Committee shall have one Board liaison, who is the Chair of the Board
Executive Committee, and one Trustee liaison, who is a member of the Trustees
Executive Committee.
Expertise: Members shall be selected to balance experience in management,
leadership development, and financial management
Responsibilities: The Committee shall:
•
•
•
•
•
•
•
•
•

Review operational matters, including, but not limited to, effectiveness andefficiency of operations, administrative procedures, and standards of conduct.
Serve as the advisory compensation committee to the Executive Committee.
Monitor the effectiveness and efficiency of operations, including management
structure, work practices and productivity measures
Monitor the effectiveness, efficiency, and implementation of all internal
systems
Perform other oversight functions as requested by the Board or the Trustees
As needed, reviews compliance with applicable laws and regulations and thestatus and findings of any examinations by regulatory agencies.
Monitor compliance with the code of conduct and conflict-of-interest policy ofthe organization, the Board, and the Trustees
Recommends proposed actions by the Board or Trustees with respect to theitems identified above
Serves as an advisory group to the RI Executive Committee with respect tocompensation matters and recommends action as needed (See 31.086.1.)

The Committee should collaborate with the Executive Committees of the Board
and Trustees, Joint Audit Committee, and Joint Strategic Planning Committee asappropriate.

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31.086.1.

240Compensation Advisory Committee to the Executive Committee of the Board
The timeline and process for the Operations Review Committee in its role as anadvisory compensation committee to the Executive Committee of the Board is asfollows:
Meeting One (August/September):
•
•

•

•

Review and approve sources of compensation comparability data to be used forthe disqualified persons analysis conducted at Meeting Two
Review and approve the sources of compensation used for the annual salarybudget increase projections; the average percentage increase projection shall be
the basis for the salary increase budget pool.
Every third year, conduct a thorough review of Rotary’s employeecompensation strategy and comprehensive market survey data for employees.
Compare the survey data with policy goals. Report findings to the Executive
Committee for approval
In intervening years, confirm the existing employee compensation strategy

Following Meeting One, the chair of the Operations Review Committee (or thechair’s designee) will report the committee’s recommendations with respect tocompensation strategy and sources of compensation comparability data to the next
meeting of the Executive Committee.
Meeting Two (March/April):
•
•
•

•

Receive and review report on compensation comparability data for disqualified
persons, including the president and president-elect.
Review recommended market-based pay ranges based on current salary surveys
for all disqualified persons and report to Executive Committee for approval
Confirm reasonableness of maximum compensation that could be proposed tobe paid in the coming year to Rotary’s disqualified persons and document any
exceptions
Assemble a summary report of compensation paid to staff and present to the
Executive Committee

Following Meeting Two, the chair of the Operations Review Committee (or thechair’s designee) will report the committee’s recommendations with respect toreasonableness of the pay ranges for disqualified persons and will present thesummary report of compensation paid to all staff, to the next meeting of the
Executive Committee. The committee chair or the chair’s designee will also reporton the reasonableness of pay ranges for disqualified persons to the Trustees
Executive Committee.
Reporting Responsibilities
The Joint Operations Review Committee reports to the Board of Directors and to
the Trustees regarding operational matters of RI or TRF, respectively. FollowingRotary International Code of Policies
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each meeting of the committee, the chair of the committee (or a member of thecommittee designated by the chair) shall report in person to the Board of Directors
at the Board’s next available meeting regarding operational matters of RI (including
compensation issues), if there are any such matters upon which to report. A written
report summarizing the committee’s deliberations and stating the committee’s
recommendations taken at each meeting regarding operational matters of RI shallbe provided to the Board of Directors at its next meeting.
The Operations Review Committee maintains lines of communication with thepresident, president-elect, Trustee chair, Trustee chair-elect, general secretary, andsenior management. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2014 Mtg., Bd. Dec. 43;
Amended by April 2021 Mtg., Bd. Dec. 144; October 2022 Mtg., Bd. Dec. 39

31.087.

Joint Strategic Planning Committee
Purpose: Advises the Board and Trustees on matters regarding the strategic plan forthe organizations
Composition: 8 members, 2 members appointed jointly annually by the RI
President and the Trustee Chair in consultation with the RI President-elect and theTrustee Chair-elect. The Chair and Vice Chair appointed jointly by the RI President
and the Trustee Chair in consultation with the RI President-elect and the Trustee
Chair-elect.
Terms shall be 3 years and staggered. Members may be reappointed.
Membership is limited to Rotarians and Rotaractors. No member should be a RI
Board member, TRF Trustee or a past RI president.
The Committee shall have one Board liaison and one Trustee liaison.
Expertise: Members shall be selected to provide for a balance in long-termplanning, RI and Foundation program activities and financial management
Members shall be selected to provide for a balance in Rotary leadership experience
Responsibilities: The Committee shall develop, recommend, and update a strategicplan for consideration by the board and the trustees including consideration of themission, vision, values, priorities, and goals. The Committee shall also:•••

Survey Rotary members and clubs every 3 to 5 years relative to the strategy
Develop measurements on the success of the plan
Monitor and evaluate the success of the strategic plan

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•

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Review pertinent internal and external data in the development and updating of
the plan
Assure the organization has a detailed plan of implementation
Review pertinent COL and COR items that may have a strategic impact on theorganization
Identify and analyze critical strategic issues facing the organization to formulate
scenarios and strategies to address those issues.
Consider Rotary’s position and comparative advantage relative to market trends
as well as global trends in volunteerism, membership, charitable causes, andhumanitarian service.

The Committee should collaborate with the TRF and RI Finance Committees toassure long-term financial stability, Joint Operations Review Committee, andMembership Growth Committee, as appropriate. (October 2023 Mtg., Bd. Dec. 31)
Source: October 2022 Mtg., Bd. Dec. 39.
Amended by October 2023 Mtg., Bd. Dec. 31

31.087.1.

Role of Board of Directors and Foundation Trustees to Strategic Planning andStrategic Planning Committee
The boards of directors and trustees each have defined roles as outlined in the
bylaws and code of policies in regards to Rotary’s strategic plan. RI and TRF will
have one strategic plan with goals and measures to support the overall strategicplan. Depending on the need of the organization, the plan will generally cover a 35 year period, but it can be adjusted to address current needs of Rotary International
and/or The Rotary Foundation. (October 2015 Mtg., Bd. Dec. 37)
Source: May 2015 Mtg., Bd. Dec. 164

31.088.

Joint Audit Committee
Purpose: Advises the Board and the Trustees with respect to audited financial
reports, internal and external audits, and internal control systems.
Composition: 8 members, two current RI directors, two current TRF trustees, four
non-directors/non-trustees. One non-Director/non-Trustee member appointed
jointly annually by the RI President and the Trustee Chair in consultation with the
RI president-elect and the Trustee Chair-elect. One Director appointed annually by
the RI President, and one Trustee appointed annually by the Trustee Chair. Chair
and Vice Chair appointed jointly by the RI President and the Trustee Chair in
consultation with the RI President-elect and the Trustee Chair-elect.
Terms shall be four years for members who are not directors or trustees, two-years
for directors and trustees. Terms of current non-Directors/non-Trustees will end at
the later of 30 June 2023 or four years after appointment.

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Members who are not Directors or Trustees may not be reappointed unless they
have served less than a full term. Current Trustees may be reappointed as long as
they are still Trustees. Director and Trustee members may be appointed for a fullterm after leaving the RI Board or TRF Trustees
Membership is limited to Rotarians and Rotaractors. No member should be a past
RI president.
The Committee shall not have a Board or Trustee liaison. The chair of theoperations review committee (or the chair’s designee) shall serve as a liaison.
Expertise: Members should be independent and financially literate. One member
shall have financial expertise as defined in the committee’s charter in the Code of
Policies. Members shall be proficient in English.
Responsibilities: Reviewing and reporting to both the board and the trustees on
audit activities and systems of internal controls. Detailed responsibilities are
outlined in the Audit Committee Charter in Code of Policies section 31.088.1.
The Committee shall also review and report on RI and Rotary Foundation financial
reports, the external audit, the systems of internal controls, internal audit, andrelated matters, and shall advise the board and trustees as requested by the board
and trustees provided the same is not in conflict with the above responsibilities.
The Committee should collaborate with the Joint Operations Review Committee
and TRF and RI Finance Committees, as appropriate. (October 2023 Mtg., Bd. Dec.
61)
Source: October 2022 Mtg., Bd. Dec. 39.
Amended by May 2023 Mtg., Bd. Dec. 160; October 2023 Mtg., Bd. Dec. 61

31.088.1.

Audit Committee Charter
I. Authority
The audit committee has authority to conduct or authorize investigations into any
matters within its scope of responsibility. It is empowered to:
1. Recommend the engagement of and the compensation for, and oversee the workof any registered public accounting firm employed to audit the books of RI andTRF
2. Resolve any disagreements between management and the external auditor
regarding financial reporting
3. Retain independent counsel, accountants, or others to advise the committee orassist in the conduct of an investigation

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4. Meet with Rotary Senior Leaders, external auditors, or outside counsel, as
necessary.
5. Seek any information it requires from employees, or external parties, all ofwhom are directed to cooperate with the committee's requests.
II. Composition
All members of the committee shall be independent and shall be financially literate.
At least one member shall have financial expertise ─ one who has financial
knowledge and ability sufficient to understand, analyze, and reasonably assess U.S.
generally accepted accounting principles (U.S. GAAP) and the financial statementsof Rotary International and the Rotary Foundation, the competency of the
independent (external) audit firm, and Rotary International’s and The RotaryFoundation’s internal controls and procedures for financial reporting.
In making appointments, the RI president and TRF trustee chair shall:
1. Exclude from membership on the committee those positions considered to havea potential conflict of interest (e.g. RI president, TRF trustee chair)
2. Limit the number of RI and TRF Finance Committee members serving on the
Audit Committee to less than one-half of the committee’s membership
3. Not appoint as chair of the committee the RI treasurer, RI vice president, or
TRF Trustee Vice chair
4. Limit where possible, the membership on other committees of an Audit
Committee member
III. Meetings
The president, the Board, the TRF chair, the TRF Trustees, or the committee chair
shall determine the time, place, manner, and notice of meetings pursuant to RI
Bylaws section 17.020.
IV. Responsibilities
The committee will carry out the following responsibilities:
Financial Statements
1. Review significant accounting and reporting issues, including complex or
unusual transactions and highly judgmental areas, and recent professional andregulatory pronouncements, and understand their impact on the financial
statements.
2. Review with management and the external auditors the results of the audit,
including any difficulties encountered.

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3. Review the annual financial statements, and consider whether they arecomplete, consistent with information known to committee members, andreflect appropriate accounting principles.
4. Review with management and the external auditors all matters required to becommunicated to the committee under generally accepted auditing standards.
5. Review and provide oversight regarding Rotary’s annual Forms 990 tax filings
with the Internal Revenue Service in the United States.
Internal Control
1. Consider the effectiveness of RI’s and TRF’s internal control system, including
information technology security and control.
2. Understand the scope of internal and external auditors' review of internal
control over financial reporting, and obtain reports on significant findings andrecommendations, together with management's responses.
3. Understand the risk management practices through regular reporting from thegeneral auditor and the risk manager on the secretariat’s enterprise Risk
Management activities.
4. Receive communication from the general auditor regarding reports submitted
through the whistleblower hotline regarding allegations of fraud, corruption,
noncompliance with internal controls, or accounting/auditing matters.
Internal Audit
1. Recommend approval of the internal audit charter by the board.
2. Ensure there are no unjustified restrictions or limitations, and review and concurin the appointment, replacement, or dismissal of the general auditor.
3. Approve the annual audit plan and all major changes to the plan.
4. Receive communications from the general auditor on the Auditing Services
performance relative to its plan.
5. Review with the general auditor the internal audit budget, resource plan,
activities, and organizational structure of the internal audit function.
6. Review the effectiveness of the internal audit function, including conformancewith The Institute of Internal Auditors' Definition of Internal Auditing and Codeof Ethics and the International Standards for Professional Practice of Internal
Auditing.
7. On a regular basis, meet separately with the general auditor to discuss any
matters that the committee or general auditor believes should be discussed
privately.
8. Provide performance feedback relative to the general auditor to the generalsecretary for consideration for merit increases.

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9. Receive, review and concur a remuneration range for the general auditor fromthe general secretary, which shall be consistent with the compensation
methodology applicable to all World Headquarters employees.
External Auditors
1. Review the external auditors' proposed audit scope and approach, including
coordination of audit efforts with internal audit.
2. Review the performance of the external auditor and recommend to the board
the appointment or discharge of the auditors.
3. Review and confirm the independence of the external auditors by obtaining
statements from the auditors on relationships between the auditors and RI andTRF and their affiliates, including non-audit services, and discussing therelationships with the auditors.
4. On a regular basis, meet separately with the external auditors to discuss any
matters that the committee or auditors believe should be discussed privately.
Reporting Responsibilities
1. Regularly report to the RI board of directors and TRF trustees about committee
activities, issues, and related recommendations.
2. Provide an open avenue of communication between internal audit, the external
auditors, and the RI board of directors and TRF trustees.
Other Responsibilities
1. Perform other activities related to this charter as requested by the RI board of
directors or The Rotary Foundation trustees.
2. Institute and oversee investigations as needed.
3. Review and assess the adequacy of the committee charter annually, requestingboard approval for proposed changes, and ensure appropriate disclosure as may
be required by law or regulation.
4. Confirm annually that all responsibilities outlined in this charter have been
carried out.
5. Evaluate the committee's and individual members' performance on a regularbasis.
(May 2023 Mtg., Bd. Dec. 160)
Source: May 2000 Mtg., Bd. Dec. 397;
Amended by August 2000 Mtg., Bd. Dec. 92; July 2004 Mtg., Bd. Dec. 13; November 2004 Mtg.,
Bd. Dec. 45; June 2005 Mtg., Bd. Dec. 340; November 2005 Mtg., Bd. Dec. 120; November 2007
Mtg., Bd. Dec. 32; January 2008 Mtg., Bd. Dec. 210; April 2008 Trustees Mtg., Dec. 106; June 2009
Mtg., Bd. Dec. 217; June 2010 Mtg., Bd. Dec. 182; June 2010 Mtg., Bd. Dec. 265; September 2011
Mtg., Bd. Dec. 140; June 2013 Mtg., Bd. Dec. 196; September 2016 Mtg., Bd. Dec. 28; June 2017
Mtg., Bd. Dec. 200; October 2022 Mtg., Bd. Decs. 30 and 39; May 2023 Mtg., Bd. Dec. 160

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31.090.

Joint Committees

31.091.

Joint DEI Advisory Council
Purpose: Advises the Boards with respect to the implementation of a diversity,
equity, and inclusion action plan.
Composition: 8 members. Members originally appointed jointly by the RI President
and the Trustee Chair in consultation with the President-elect and the Trustee Chairelect. Chair and Vice Chair appointed jointly by the RI President and the Trustee
Chair in consultation with the RI President-elect and the Trustee Chair-elect.
Terms shall be staggered, three-year terms. One or two members appointed
annually by the RI President and TRF Chair.
Membership is limited to Rotarians and Rotaractors. At least one member must bea Rotaractor. Membership should be diverse including regionally. Members may
not be reappointed.
The Task Force shall have one Board liaison and one Trustee liaison.
Expertise: Should have diversity, equity, and inclusion personal experience related
to diversity, equity, and inclusion.
Responsibilities: Recommend a long-term DEI strategy for members and otherparticipants. Monitor initial implementation of DEI strategy. The Advisory Council
shall also:
•
•
•

•

Recommend to the Board a strategy to improve the openness and appeal of
Rotary to a more diverse participant base
Identify support and learning for leaders, clubs, members, and other participants
Recommend larning materials to assist Rotary leaders in appropriate conductand communication to enhance our diversity, inclusiveness, and equity towards
all of our participants, existing membership, and potential membership
Recommend modifications to processes and structures that create barriers toparticipation in Rotary from underrepresented groups

The Task Force should collaborate with the Membership Growth Committee, theRI Programs Committee, and the Joint Operations Review Committee. (April 2024
Mtg., Bd. Dec. 119)
Source: October 2022 Mtg., Bd. Dec. 39.
Amended by October 2023 Mtg., Bd. Dec. 24; April 2024 Mtg., Bd. Dec. 119

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248

Joint Learning Committee
Purpose: Advises the Board and Trustees with respect to creating effective learning
opportunities for Rotary leaders and members.
Composition: 8 members, 2-3 members appointed jointly annually by the RI
President and the Trustee Chair in consultation with the RI President-elect and theTrustee Chair-elect. Chair and Vice Chair appointed jointly by the RI President andthe Trustee Chair in consultation with the RI President-elect and the Trustee Chairelect.
Terms shall be staggered, 3-year terms. Members may be re-appointed.
Membership may not include current RI Directors or current TRF Trustees. At least
2 of the members should be Rotaractors at the time they are appointed.
The Committee shall have one Board liaison and one Trustee liaison.
Expertise: Adult learning expertise within or outside Rotary, experience in thelearning profession field including e-learning, experience with planning andimplementing leadership development at the member, club, district, zone, andinternational levels. Members shall be selected to allow for a balance in Rotary
leadership experience.
Responsibilities: The Committee shall:
•

•
•
•
•
•
•

Give guidance to the Board and the Trustees and make recommendations as
appropriate to create effective learning and leadership development
opportunities for Rotary leaders and members
Support self-driven learning models.
Provides guidance on the roles and responsibilities for district leaders andadvise on the district leadership plan
Pro-actively consult with members and clubs to identify learning needs
Review, monitor, and evaluate existing learning cycle and methods and tools to
train Rotary members including Rotary leaders
Advise on learning strategies to support our strategic plan including ourcommitment to diversity, equity, and inclusion
Develop learning plans for the International Assembly, convention, andlearning events for all regional leaders

The Committee should collaborate with any committees looking at learning
opportunities on Rotary’s Learning Center, requesting content to be added to a
specific meeting, or creating new materials for members. (April 2024 Mtg., Bd.
Dec. 119)
Source: October 2022 Mtg., Bd. Dec. 39.
Amended by April 2024 Mtg., Bd. Dec. 119

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249

Joint Technology Committee
Purpose: Advises the Board and the Trustees with respect to enhancing technology
practice, products, and strategy to improve the member and participant experience
at Rotary.
Composition: 6 members, 2 members appointed jointly annually by the RI
President and the Trustee Chair in consultation with the RI president-elect and theTrustee Chair-elect. Chair and Vice Chair appointed jointly by the RI President andthe Trustee Chair in consultation with the RI President-elect and the Trustee Chairelect.
Terms shall be staggered, 3-year terms. Members may be re-appointed.
A majority of the members shall be Rotarians and Rotaractors. Non-Rotarian
technology experts may be appointed.
The Committee shall have one Board liaison and one Trustee liaison.
Expertise: Technology development, security and data privacy, product and project
management, user/participant experience.
Responsibilities: Advise the Board and the Trustees regarding technology strategies
with a focus on significantly and rapidly improving the member and participant
experience and effectiveness. The Committee shall also:
•
•
•
•
•

Measure the effectiveness of existing technologies
Survey and provide insight into the user experience
Benchmark best practices around use of technologies focused on supporting
membership and service organizations and the work they do
Analyze the landscape on technology used at all levels of Rotary, particularly
the club level
Recommend technology enhancements to the Board and Trustees thatencourage innovation

The Committee should collaborate with the RI Programs Committee and TRF
Programs Committee with a focus on enhancing the participant experience.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.094.

Joint Communications Committee
Purpose: Advises the Board and Trustees with respect to Rotary’s overall public
image, branding, communications, content strategy, and approach.

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Composition: 8 members, 2-3 members appointed jointly annually by the RI
president and the Trustee Chair in consultation with the RI president-elect and theTrustee Chair-elect. Chair and Vice Chair appointed jointly by the RI President andthe Trustee Chair in consultation with the RI President-elect and the Trustee Chairelect.
Terms shall be staggered, 3-year terms. Members may be re-appointed.
Membership shall be limited to Rotarians and Rotaractors and may not include
current RI Directors or TRF Trustees.
The Committee shall have one Board liaison and one Trustee liaison.
Expertise: Expertise in internal and external communications, marketing, public
image, brand, and content strategy. Members shall be selected to allow for a balancein Rotary leadership experience.
Responsibilities: Provide guidance and advice to the Board and to the Trustees on
Rotary’s communications and marketing strategy and approach. The Committee
shall also advise the Board and the Trustees on how Rotary can build its brand andconvey its message both internally and externally effectively and consistently
across all available communication channels using all available tools.
The Committee should collaborate with the Joint Strategic Planning Committee,
Public Image Coordinators, the President-nominee and President-elect on Grow
Rotary and other strategies and messaging, the Joint Learning Committee, andStrategic Partners on joint messaging. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.100.

Other Committees

31.101.

Council Operations Committee
Purpose: Oversees the operations of the Council on Resolutions and Council on
Legislation.
Composition: 5 members, except in the year of the COL when there are 6 members.
Appointed by the RI President in the year immediately prior to the COL. Chair is
the Chair of the Councils. Vice Chair is the Vice Chair of the Councils. Membersof the Constitution & Bylaws Committee shall be the other members of thecommittee.
Terms shall be 3 years. Appointments of members other than Chair and Vice Chair
are staggered based upon membership on the Constitution & Bylaws Committee.
The Chair and Vice Chair can be reappointed.

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Membership shall be limited as specified above and is limited to Rotarians.
The Committee shall have no specific Board liaison and no specific Trustee liaison.
Board and Trustee liaisons to the Constitution & Bylaws Committee may be invited
to attend Council Operations Committee meetings.
Responsibilities: Recommending the order of consideration for the COL; drafting
and revising amendments as necessary for the Council. The Committee shall also:
•
•
•

•

Develop and recommend the order of consideration for legislation at theCouncil on Legislation
Draft and revise amendments to correct defects identified by the committee orcouncil in any legislation or amendments
Make correlative amendments to the governing documents to give full effect toany adopted enactments and prepare reports to the Council on Legislation about
any correlative amendments
Oversee the physical arrangements of the COL as well as procedural aspects of
the COL and COR meetings.

The Committee should collaborate with the Constitution and Bylaws Committee.
(October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.102.

Current Year Convention Committee
Purpose: Assists the RI President in planning the International Convention for thecurrent year.
Composition: 6 members, including the chair of the host organization committee
for the convention. Appointed by the RI President at the direction of the RI
President-elect. Chair and Vice Chair appointed by the RI President at the directionof the RI President-elect. Executive Committee of the Board reviews eligible
candidates for subcommittee chair each July, selecting ten to be shared with the RI
President-nominee. Advisors may be appointed by the RI President at the direction
and discretion of the RI President-elect subject to Board policy on the appointmentof advisors. (All such appointments shall have been made for the preceding year
when the Next Year Convention Committee was formed and shall continue until
the end of the current year.)Terms shall be 2 years. Members may be reappointed to future Convention
Committees.
Membership shall be limited to Rotarians and Rotaractors.

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The chair shall not be a member of or advisor to the HOC or appointed to thepreceding year’s Convention Committee.
The RI President is the Board liaison. The Trustee Chair is the Trustee liaison.
Expertise: The chair must have been a Director or have served on an RI or TRF
committee in the previous ten years. The chair must have knowledge of andexperience in planning the RI convention. The chair must have the ability tocommunicate in English.
Responsibilities: Shall assist the RI President in planning the convention for thecurrent fiscal year. The committee shall also:
•

•
•
•
•

Stimulate, inspire, and inform all members at an international level, as well asserve as a forum for advancing the strategic goals of RI in accordance with RI
policies governing conventions
Create a program that helps promote the priorities and goals of the RI Strategic
Plan
Oversee Convention program and logistics including pre-Convention and otherassociated events
Oversee Convention budgeting and financial performance
Share insights and lessons learned with next year’s committee

The Committee should collaborate with the Joint Strategic Planning Committee andthe Convention Host Organizing Committee. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

31.103.

Next Year Convention Committee
Purpose: Assists the RI President-elect in planning the International Convention for
the next year. (This committee shall become the Current Year Convention
Committee at the beginning of the second year of its term.)
Composition: 6 members, including the chair of the host organization committee
for the convention. Appointed by the RI President at the direction of the RI
President-elect. Chair and Vice Chair appointed by the RI President at the directionof the RI President-elect. Executive Committee of the Board reviews eligible
candidates for subcommittee chair each July, selecting ten to be shared with the RI
President-nominee. Advisors may be appointed by the RI President at the direction
and discretion of the RI President-elect subject to Board policy on the appointmentof advisors.
Terms shall be 2 years. Members may be reappointed to future convention
committees.

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Membership shall be restricted to Rotarians and Rotaractors.
The chair shall not be a member of or advisor to the HOC or appointed to thepreceding year’s Convention Committee.
The RI President is the Board liaison. The Trustee Chair is the Trustee liaison.
Expertise: The chair must have been a Director or have served on an RI or TRF
committee in the previous ten years. The chair must have knowledge of andexperience in planning the RI convention. The chair must have the ability tocommunicate in English.
Responsibilities: Shall assist the RI President in planning the convention for the
next fiscal year. The committee shall also:
•

•
•
•
•

Stimulate, inspire, and inform all members at an international level, as well asserve as a forum for advancing the strategic goals of RI in accordance with RI
policies governing conventions
Create a program that helps promote the priorities and goals of the RI Strategic
Plan
Oversee Convention program and logistics including pre-Convention and otherassociated events
Oversee Convention budgeting and financial performance
Share insights and lessons learned with next year’s committee

The Committee should collaborate with the Joint Strategic Planning Committee andthe Convention Host Organizing Committee. (October 2022 Mtg., Bd. Dec. 39)
Source: October 2022 Mtg., Bd. Dec. 39.

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A RTICLE 32. RI G ENERAL S ECRETARY
32.010.
32.020.
32.030.
32.040.
32.050.
32.060.
32.070.
32.080.
32.090.

32.010.

Chief Executive Officer of RI
Authority to Act on Behalf of Board
General Secretary Authority to Act on Behalf of Board on Matters Relating to
Rotary and Rotaract Clubs
General Secretary Authority to Act on Behalf of Board on Matters Relating toConvention, Council on Legislation, and Council on Resolutions
General Secretary Authority to Act on Behalf of Board on Matters Relating toDistricts
General Secretary Authority to Act on Behalf of Board on Matters Relating to
Finance
General Secretary Authority to Act on Behalf of Board on Matters Relating toGeneral Administration
General Secretary Authority to Act on Behalf of Board on Matters Relating to
Rotary Literature, Documents and Translation
General Secretary Authority to Act on Behalf of Board on Matters Relating to
Programs

Chief Executive Officer of RI
The general secretary is the chief executive officer of RI and The RotaryFoundation. As the chief executive officer, the general secretary shall implement
the policies of RI, its Board of Directors, and its Foundation Trustees. (October
2019 Mtg., Bd. Dec. 29)
Source: March 1994 Mtg., Bd. Dec. 124;
Amended by November 2004 Mtg., Bd. Dec. 58; April 2016 Mtg., Bd. Dec. 157; October 2019 Mtg.,
Bd. Dec. 29.
Affirmed by June 1999 Mtg., Bd. Dec. 293

32.010.1.

Supervision of Secretariat
The general secretary shall provide general supervision of all operations of theSecretariat, including but not limited to those functions related to finance,
programs, communication, planning, The Rotary Foundation, and administrative
matters. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 124.
Affirmed by June 1999 Mtg., Bd. Dec. 293

32.010.2.

Long-Range Planning and Policy Formation
The general secretary shall assist the Board and the Foundation Trustees in longrange planning and policy formation. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 124

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255

Execution of Legal Documents
The General Manager of the area substantially involved in the contract, or thegeneral secretary, shall execute all legal documents and contracts on behalf of theassociation and its Foundation. Changes to contracts must be approved by thegeneral secretary or the General Manager. (October 2013 Mtg., Bd. Dec. 30)
Source: March 1994 Mtg., Bd. Dec. 124;
Amended by November 2002 Mtg., Bd. Dec. 87; October 2013 Mtg., Bd. Dec. 30.
Affirmed by June 1999 Mtg., Bd. Dec. 293

32.010.4.

General Secretary Employment Tenure
The maximum length of the initial employment contract for a general secretaryshall be three years. However, the employment contract for a general secretary who
has served a term of at least three years may be extended by up to five years. (June2005 Mtg., Bd. Dec. 279)
Source: June 1997 Mtg., Bd. Dec. 405;
Amended by June 2005 Mtg., Bd. Dec. 279

32.010.5.

Procedures for Selection/Resignation/Termination of General Secretary
The Board of Directors of Rotary International shall be the sole body which isauthorized to employ, review, terminate or accept the resignation of the generalsecretary. Pursuant to its authority under the RI Constitution, RI Bylaws, and lawsof the State of Illinois, the Board has adopted the following “Procedures for the
Selection/Termination of the general secretary.” These steps must be handled
sequentially.
Selection
1. One year prior to expiration of the contract, the general secretary will notify the
Executive Committee of the Board in writing as to whether or not he/she wishes
to renew the contract as general secretary.
a. If a renewal is desired, the Executive Committee shall review theperformance of the general secretary, including past performance reviews.
The Executive Committee shall then report to the full Board who will decide
whether to extend the contract. Before reaching a decision, the Board also
may decide to open the position to a search;b. If the Board agrees to extend the contract with the general secretary, theExecutive Committee shall negotiate the new agreement as directed by the
Board.
2. If the general secretary decides not to seek renewal of the contract, or if theBoard does not extend the contract or desires to consider other candidates, theExecutive Committee shall serve as a Search Committee. A member of The
Rotary Foundation Board of Trustees shall be invited to serve as a member of
the Search Committee.

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a. The Search Committee shall retain an external executive recruiting andsearch firm to assist with the selection of the next general secretary;b. Resumes will be sent to and collected by the external search firm. Allresumes or summaries of the resumes will be forwarded to the SearchCommittee along with an analysis and recommendation of each candidate;c. The Search Committee will determine which candidates will beinterviewed. Such candidates’ expenses associated with the interview
process will be covered pursuant to the RI Travel and Expense Policy;d. Working with the committee chair, the external search firm will scheduleinterviews with no fewer than five candidates;
e. The Search Committee shall review the candidates’ resumes, interview thecandidates, and through its chair, present no fewer than three candidates tothe Board. These three or more candidates shall be invited to appear before
the full Board. The chair of the Executive Committee shall chair theinterview process in full Board session;
f. The full Board elects a new general secretary prior to 31 March pursuant to
RI Bylaws section 6.040. The Executive Committee or a sub-group of the
Executive Committee, plus other Directors as determined by the Executive
Committee, shall form a committee to negotiate the contract. The GeneralCounsel will work with the Executive Committee to engage a U.S.
employment law attorney to assist the committee in its negotiations with the
new general secretary. After negotiation, the contract shall be shared withthe full Board.
g. The contract must be signed by 30 April and becomes effective the following
1 July.
Resignation
In the event that the general secretary tenders his/her resignation from office, theletter of resignation shall be addressed and forwarded to all members of the
Executive Committee of the Board. The Executive Committee shall then forward
such resignation letter to the members of the Board. The Board shall direct the
Executive Committee pertaining to such resignation. The Executive Committee
shall represent the Board in all matters pertaining to the resignation, and report its
actions to the Board.
Termination(Illinois is an “at-will” state in which an employee can be terminated or resign
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1. Any member of the Board can make a written recommendation to the Executive
Committee Chair to terminate employment of the general secretary. The Chair
must pass the recommendation(s) to the Executive Committee.
2. If the Executive Committee decides not to act upon the recommendation for
termination, it will inform the member of the Board of its decision in writing.
3. If the Executive Committee decides to seek termination, it shall, in accordancewith procedures outlined in RI Bylaws section 5.040., invite the generalsecretary to appear before the full Board. If the Board subsequently concurs bymajority vote to terminate employment, the President will inform the generalsecretary in writing.
4. The Executive Committee shall finalize any details regarding termination andreport back to the Board.
(April 2016 Mtg., Bd. Dec. 157)
Source: August 1999 Mtg., Bd. Dec. 46;
Amended by May 2003 Mtg., Bd. Dec. 325; January 2011 Mtg., Bd. Dec. 119; April 2016 Mtg., Bd.
Dec. 157

Cross-References
31.060.6.
Terms of Reference for the Executive Committee: Performance
Evaluation of General Secretary

32.020.

Authority to Act on Behalf of Board
The general secretary, as the chief executive officer of RI, is authorized by the
Board to make decisions on behalf of the Board when necessary. All such decisions
shall be reported to the Board for ratification at each meeting. (October 2019 Mtg.,
Bd. Dec. 29)
Source: January 1933 Mtg., Bd. Dec. VI(a);Amended by November 2004 Mtg., Bd. Dec. 58; October 2019 Mtg., Bd. Dec. 29.
Affirmed by June 1999 Mtg., Bd. Dec. 293.
See also November 1997 Mtg., Bd. Dec. 108

32.030.

General Secretary Authority to Act on Behalf of Board on Matters Relating to
Rotary and Rotaract Clubs

32.030.1.

Waiver or Remittance of Charter Fee
The general secretary, acting on behalf of the Board, may waive or remit any partor all of the charter fee of any new club. (October 2015 Mtg., Bd. Dec. 75)
Source: January 1937 Mtg., Bd. Dec. 129; June 1977 Mtg., Bd. Dec. 19;
Amended by October 2015 Mtg., Bd. Dec. 75

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258

Excuse Payment of Rotary and Rotaract Club Invoices or Indebtedness
The general secretary may excuse, delay, or reduce payment of Rotary or Rotaract
club invoices when, in the general secretary’s judgment, the recommendation of thegovernor and other circumstances in the case warrant such action. The generalsecretary may also excuse Rotary or Rotaract clubs from partial or a full paymentof their indebtedness to Rotary when, in the general secretary’s judgment, therecommendation of the governor and other circumstances warrant such action.
(April 2022 Mtg., Bd. Dec. 139)
Source: January 1938 Mtg., Bd. Dec. 170;
Amended by October 2014 Mtg., Bd. Dec. 105; April 2016 Mtg., Bd. Dec. 157; April 2022 Mtg., Bd.
Dec. 139

32.030.3.

Excusing Financial Obligations in Merging Clubs
To facilitate and promote the merging of small clubs (20 or fewer members), thegeneral secretary may excuse such clubs from payment of their past due financial
obligations to RI. (May 2011 Mtg., Bd. Dec. 238)
Source: May 2011 Mtg., Bd. Dec. 238

32.030.4.

Club Suspension, Termination, Resignation, and Reinstatement
1. The general secretary may suspend or terminate the membership of any Rotaryor Rotaract club that fails to pay its dues or other financial obligations to RI or
approved contributions to the district fund, pursuant to RI Bylaws section
3.020.1.
2. The general secretary may suspend the membership of any Rotary club that fails
to report changes to its membership on a timely basis, pursuant to RI Bylaws
section 3.020.2.
3. The general secretary may cancel Rotary or Rotaract club charters in an
emergency.
4. The general secretary may reinstate the membership of any former Rotary or
Rotaract club whose membership in RI was terminated because the club did notmeet its financial obligations to RI, if such obligation has been met or
satisfactory arrangements for payment have been made.
5. the general secretary may terminate clubs for failure to function according to
the criteria established in section 2.010.1. of this Code.
6. the general secretary may approve the resignation of a Rotary or Rotaract club
pursuant to RI Bylaws section 3.010.
7. the general secretary may terminate Rotary clubs at the request of a district
governor if its membership falls below six members, pursuant to RI Bylaws
section 3.020.4.

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259(April 2023 Mtg., Bd. Dec. 127)
Source: January 1954 Mtg., Bd. Dec. 100; March 1983 Mtg., Bd. Dec. 244; July 2003 Mtg., Bd. Dec.
17; June 2004 Mtg., Bd. Dec. 283;
Amended by January 2014 Mtg., Bd. Dec. 79; September 2016 Mtg., Bd. Dec. 28; October 2019
Mtg., Bd. Dec. 29: April 2022 Mtg., Bd. Dec. 139; April 2023 Mtg., Bd. Dec. 127

32.030.5.

Amendments to Club Constitutions
The general secretary may approve amendments to club constitutions in thefollowing circumstances:••when such amendments tend to bring the document into closer harmony with
the Standard Rotary Club Constitution.
where necessary to comply with local laws.

(April 2016 Mtg., Bd. Dec. 157)
Source: October 1922 Mtg., Bd. Dec. 2(b); January 1961 Mtg., Bd. Dec. 117
Amended by April 2016 Mtg., Bd. Dec. 157

32.030.6.

Changes in Rotary and Rotaract Club Names and Locality
The general secretary may approve changes in a Rotary club's name and/or locality,
and a Rotaract club’s name and/or base. (April 2023 Mtg., Bd. Dec. 127)
Source: October 1922 Mtg., Bd. Dec.(b);Amended by November 2001 Mtg., Bd. Dec. 45; April 2023 Mtg., Bd. Dec. 127

32.030.7.

Suspension of Meetings
The general secretary may authorize Rotary and Rotaract clubs in predominantly
Muslim communities to suspend meetings during the month of Ramadan. (April
2023 Mtg., Bd. Dec.127)
Source: May 1954 Mtg., Bd. Dec. 205;
Amended by April 2023 Mtg. Bd. Dec. 127

32.030.8.

Incorporation
The general secretary may approve requests from Rotary or Rotaract clubs forincorporation which are in conformity with the general provisions for articles ofincorporation as adopted by the Board. (April 2023 Mtg., Bd. Dec. 127)
Source: July 1940 Mtg., Bd. Dec. 36;
Amended by April 2016 Mtg., Bd. Dec. 157; April 2023 Mtg., Bd. Dec. 127

32.030.9.

Magazine Subscription Requirements
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Rotarians to subscribe to Rotary magazine or an approved and prescribed certified
regional magazine. (January 2019 Mtg., Bd. Dec. 80)
Source: November 1980 Mtg., Bd. Dec. 204(d);Amended by January 2009 Mtg., Bd. Dec. 132; October 2018 Mtg., Bd. Dec. 68

32.030.10.

Furnishing Rotary and Rotaract Club Officer Mailing Lists
Except where the distribution of membership lists is otherwise addressed by asection of this Code the general secretary may furnish mailing lists of Rotary andRotaract club officers to various agencies and organizations, provided that: a) the
purposes for which such lists may be provided must be clearly identified by thegeneral secretary as being for the benefit of Rotary programs; and b) the recipientsagree to use the lists only for the purpose provided and not to provide such lists toany third party or to use them for any commercial purpose. (April 2023Mtg., Bd.
Dec. 127)
Source: June 1984 Mtg., Bd. Dec. 401.
Affirmed by February 1998 Mtg., Bd. Dec. 235;
Amended by February 2001 Mtg., Bd. Dec. 219; September 2011 Mtg., Bd. Dec. 34; April 2023
Mtg., Bd. Dec. 127

32.030.11.

Merger of Rotary Clubs
The general secretary may act on behalf of the Board to approve applications forthe merger of clubs submitted pursuant to RI Bylaws section 2.060. (March 2005
Mtg., Bd. Dec. 178)
Source: November 2004 Mtg., Bd. Dec. 136
Amended by March 2005 Mtg., Bd. Dec. 178

32.030.12.

New Rotary and Rotaract Clubs
The general secretary shall have the responsibility for acting on behalf of the Boardin admitting Rotary and Rotaract clubs to membership in RI. (April 2023 Mtg., Bd.
Dec. 127)
Source: November 1979 Mtg., Bd. Dec. 220
Amended by April 2023 Mtg., Bd. Dec. 127

32.030.13.

Use of Name “Rotary”
The general secretary may act on behalf of the Board in authorizing Rotary clubs
to use the name "Rotary" in incorporating club or district foundation activities.
(June 2007 Mtg., Bd. Dec. 226)
Source: May-June 1964 Mtg., Bd. Dec. 220

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Amendment to Constitution for Fundraising
The general secretary is authorized to act on behalf of the board to consider anapplication from a club seeking to amend its constitution to provide authorization
for the club to raise funds, where such constitutional provision is required by law.
(June 2007 Mtg., Bd. Dec. 226)
Source: January 1958 Mtg., Bd. Dec. 112
Amended by June 2007 Mtg., Bd. Dec. 226

32.030.15.

Suspension or Termination of Rotary and Rotaract Clubs for Failure to Comply
with Foundation Stewardship Policies
The general secretary is authorized to act on behalf of the Board to suspend or
terminate the membership of any Rotary or Rotaract club that retains in its
membership any person who has, as determined by The Rotary Foundation
Trustees, misused funds from The Rotary Foundation or who has otherwise
breached the stewardship policies of The Rotary Foundation pursuant to RI Bylaws
section 3.020.1. (April 2023 Mtg., Bd. Dec. 127)
Source: November 2010 Mtg., Bd. Dec. 98
Amended by April 2023 Mtg., Bd. Dec. 127

32.030.16.

Disqualifying Candidates for Elective Office
The general secretary or the president is authorized to act on behalf of the Board todisqualify from election to office any Rotarian candidate on whose behalf a
Rotarian or club takes legal action in a manner inconsistent with the requirements
of RI Bylaws section 13.030.5. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2013 Mtg., Bd. Dec. 209;
Amended by September 2016 Mtg., Bd. Dec. 28

32.030.17.

Suspension or Termination of Rotary or Rotaract Club for Legal Action
The general secretary is authorized to act on behalf of the Board to suspend or
terminate any Rotary or Rotaract club that takes legal action in a manner pursuant
to RI Bylaws sections 3.020.1. and 13.030.5. (April 2023 Mtg., Bd. Dec. 127)
Source: June 2013 Mtg., Bd. Dec. 209;
Amended by April 2016 Mtg., Bd. Dec. 157; September 2016 Mtg., Bd. Dec. 28; April 2023 Mtg.,
Bd. Dec. 127

Cross-References
2.010.1.
Failure to Function
9.030.
Status of Suspended Clubs
34.040.
Use of Name “Rotary”

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32.040.

General Secretary Authority to Act on Behalf of Board on Matters Relating toConvention, Council on Legislation, and Council on Resolutions

32.040.1.

Selection of Council Representative in Ballot-by-Mail
The general secretary may act on requests from districts to select the Council
representative and the alternate in a ballot-by-mail in accordance with theprovisions of RI Bylaws section 9.070. (September 2016 Mtg., Bd. Dec. 28)
Source: July 1958 Mtg., Bd. Dec. 36;
Amended by September 2016 Mtg., Bd. Dec. 28

32.040.2.

Examining Proposed Legislation and Resolutions
The general secretary may advise proposers of enactments or resolutions of any
defects noted in the text of their respective proposals, pursuant to the provisions of
RI Bylaws section 7.070., and section 8.080., on the advice of the Constitution andBylaws Committee. (September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1963 Mtg., Bd. Dec. 190;
Amended by March 2005 Mtg., Bd. Dec. 178; June 2007 Mtg., Bd. Dec. 226; September 2016 Mtg.,
Bd. Dec. 28

Cross-References
57.020.
Host Organization Committee
57.030.
Convention Guidelines
57.040.
Convention Site Selection
57.050.1.
Attendance Guidelines: Partners of Deceased Rotarians
58.020.
Scheduling of International Assembly
59.020.4.
Financial Impact Statement at Council
60.050.
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32.050.

General Secretary Authority to Act on Behalf of Board on Matters Relating toDistricts

32.050.1.

Incorporation of Districts
The general secretary is authorized to act on behalf of the Board on all mattersrelating to incorporation of districts, including reviewing and accepting any
application for incorporation. In the event of unusual circumstances requiring
further statements of policy, the general secretary shall refer the issue to the
Executive Committee. (March 2005 Mtg., Bd. Dec. 199)
Source: March 2005 Mtg., Bd. Dec. 199

32.050.2.

Extension of Time to Select Governor-Nominee
The general secretary may extend the time specified in RI Bylaws section 12.010.
for the selection of a district governor-nominee if, in the general secretary’s
opinion, there is a good and sufficient reason to do so. (February 2007 Mtg., Bd.
Dec. 154)
Source: February 2007 Mtg., Bd. Dec. 154

32.050.3.

Modification of District Boundary Description
The general secretary is authorized, acting on behalf of the Board, to approve all
district boundary description changes where the district boundaries remain thesame.
The general secretary is authorized to act on behalf of the Board to approve a minor
district boundary modification affecting the transfer of up to ten clubs, or an area
containing no Rotary club, from one district to a neighboring district. The boundary
modification shall become effective 1 July following the decision. (June 2013 Mtg.,
Bd. Dec. 196)
Source: August 1999 Mtg., Bd. Dec. 80;
Amended by February 2007 Mtg., Bd. Dec. 189; June 2007 Mtg., Bd. Dec. 226; January 2008 Mtg.,
Bd. Dec. 196; January 2012 Mtg., Bd. Dec. 211; June 2013 Mtg., Bd. Dec. 196

Cross-References
17.020.5.
General Secretary Authority to Allow Variations for Good Cause

32.060.

General Secretary Authority to Act on Behalf of Board on Matters Relating to
Finance32.060.1.

Revision of RI Budget Appropriations
The general secretary may authorize reallocations of the approved budget inaccordance with 68.010.2. (June 2017 Mtg., Bd. Dec. 195)

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Source: May 1944 Mtg., Bd. Dec. 244;
Amended by June 2017 Mtg., Bd. Dec. 195

32.060.2.

Safeguarding RI Funds and Financial Obligations
In emergency situations the general secretary may make arrangements to safeguard
the funds and financial obligations of RI and report to the Board at their next
meeting. (June 2017 Mtg., Bd. Dec. 195)
Source: July 1976 Mtg., Bd. Dec. 78;
Amended by June 2017 Mtg., Bd. Dec. 195.
Affirmed by February 1998 Mtg., Bd. Dec. 235

32.060.3.

Fiscal Agent Systems
When a country’s financial conditions warrant, the Board may direct the generalsecretary to establish a fiscal agent system with attendant bank accounts, andprovide periodic reports to the Finance Committee and the Board. When so
directed, the general secretary shall have the authority to appoint and remove thefiscal agent. The general secretary is requested to consult with the director resident
in the zone on proposed appointments. (November 2002 Mtg., Bd. Dec. 172)
Source: January 1948 Mtg., Bd. Dec. 114;
Amended by July 1976 Mtg., Bd. Dec. 79; July 1981 Mtg., Bd. Dec. 54; November 1986 Mtg., Bd.
Dec. 113; November 2002 Mtg., Bd. Dec. 172

32.060.4.

Officer and Committee Member Expense Statements
The general secretary shall authorize payment of all expense statements of officers
and committee members. When the general secretary determines that the amounts
are excessive, the general secretary is instructed to withhold payment and bring thematter to the attention of the Executive Committee or Board. (April 2016 Mtg., Bd.
Dec. 157)
Source: June 1932 Mtg., Bd. Dec. XIV (a) 4.
Amended by April 2016 Mtg., Bd. Dec. 157.
Affirmed by February 1998 Mtg., Bd. Dec. 235

32.060.5.

Adjustment of Advertising Rates for Rotary
The general secretary may adjust advertising rates of Rotary to ensure the continued
profitability of the magazine. (June 1998 Mtg., Bd. Dec. 348)
Source: February 1989 Mtg., Bd. Dec. 227

32.060.6.

RI Travel Service
The general secretary may make any changes required in the relationship of RI staff
with the approved travel agency staff to improve service levels and economies in
the RI Travel Service. (February 1999 Mtg., Bd. Dec. 196)

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Source: June 1994 Mtg., Bd. Dec. 288.
Amended by February 1999 Mtg., Bd. Dec. 196

32.060.7.

Changing the Payment and Receipt of Money to US Dollars
The general secretary may approve any requests for changing the payment andreceipt of money from the local currency to US dollars. (August 1999 Mtg., Bd.
Dec. 43)
Source: June 1999 Mtg., Bd. Dec. 338
Amended by August 1999 Mtg., Bd. Dec. 43

32.060.8.

Revising Rotary Funding for District Governors
The general secretary is authorized to make revisions in governors' budgets, when,in the general secretary’s opinion, all or part of such changes requested by thegovernor are justified and reasonable. (April 2016 Mtg., Bd. Dec. 157)
Source: January 1967 Mtg., Bd. Dec. 192.
Amended by April 2016 Mtg., Bd. Dec. 157.
See also July 1996 Mtg., Bd. Dec. 8

32.060.9.

Extension of Deadline for Receipt of Expense Reports from Governors
The general secretary, acting on behalf of the Board, upon receipt of a petition
explaining extenuating circumstances, may extend the deadline for receipt of
expense reports from district governors documenting the use of their Rotary
funding to no later than 30 September. (April 2016 Mtg., Bd. Dec. 157)
Source: May 2003 Mtg., Bd. Dec. 409;
Amended by June 2006 Mtg., Bd. Dec. 270; April 2016 Mtg., Bd. Dec. 157

32.060.10.

Disbursement of Rotary Funding to Governors
The general secretary is authorized to disburse less than 70% of the budget available
to governors if deemed necessary to maintain appropriate controls and stewardshipover large total allocation amounts. (April 2016 Mtg., Bd. Dec. 157)
Source: June 1998 Mtg., Bd. Dec. 396; June 2005 Mtg., Bd. Dec. 329;
Amended by April 2016 Mtg., Bd. Dec. 157

Cross-References
66.010.
Annual Report
66.030.2.
Exchange Rates for Payment to RI
66.050.
Contracts
68.020.
Authority to Exceed RI Budget
69.030.3.
Schedule of Reimbursement to Governors
69.030.4.
Procedure for Revising Governors’ Budgets

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32.070.

General Secretary Authority to Act on Behalf of Board on Matters Relating toGeneral Administration

32.070.1.

Delegation of Duties to Secretariat Staff
As advisable and necessary, the general secretary may delegate to appropriate
Secretariat staff any authority delegated to the general secretary by the Board to
make decisions on behalf of the Board in certain matters and certain circumstances.
(October 2019 Mtg., Bd. Dec. 29)
Source: June 1938 Mtg., Bd. Dec. 266; May-June 1940 Mtg., Bd. Dec. 324; November 1983 Mtg.,
Bd. Dec. 82.
Amended by November 1986 Mtg., Bd. Dec. 113; July 1990 Mtg., Bd. Dec. 16; October 2013 Mtg.,
Bd. Dec. 30; October 2019 Mtg., Bd. Dec. 29

32.070.2.

Emergency Committee Recommendations
Within existing policies, the general secretary may act with the president on
emergency recommendations of any committee, in the event the Board or Executive
Committee is not to meet within reasonable time after the committee meeting. (June1998 Mtg., Bd. Dec. 348)
Source: January 1946 Mtg., Bd. Dec. 156

32.070.3.

Mediation and Arbitration Guidelines
The general secretary is authorized to act on behalf of the Board regarding thesetting of dates for mediation and/or arbitration pursuant to RI Bylaws section
24.010. and any matters pertaining to the procedure for the mediation andarbitration of disputes that are not otherwise addressed in RI Bylaws Article 24.
(June 2008 Mtg., Bd. Dec. 227)
Source: January 2008 Mtg., Bd. Dec. 155
Amended by June 2008 Mtg., Bd. Dec. 227

32.070.4.

Cost Sharing Ratio for RI Health Insurance Plan
The Board grants discretion to the general secretary to determine the cost sharing
ratio for group health insurance. (January 2009 Mtg., Bd. Dec. 132)
November 2008 Mtg., Bd. Dec. 49
Amended by January 2009 Mtg., Bd. Dec. 132

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32.080.

General Secretary Authority to Act on Behalf of Board on Matters Relating to
Rotary Literature, Documents, and Translation

32.080.1.

Publication Production
Except where publication of a pamphlet has been authorized by specific decisionof the Board or the convention, the general secretary shall make the following
decisions: when a new pamphlet shall be published, the language in which it shallbe published, and when the publication of any existing pamphlet shall be
discontinued. (February 2002 Mtg., Bd. Dec. 216)
Source: June 1938 Mtg., Bd. Dec. 308; May-June 1966 Mtg., Bd. Dec. 292;
Amended by February 2002 Mtg., Bd. Dec. 216

32.080.2.

Publications Priority List
The general secretary shall remove publications from or add publications to thepriority list in order to keep the list current and in harmony with the importance of
RI programs. (February 2002 Mtg., Bd. Dec. 216)
Source: March 1986 Mtg., Bd. Dec. 207.
Amended by November 1986 Mtg., Bd. Dec. 113; February 2002 Mtg., Bd. Dec. 216

32.080.3.

Ownership of Original Work
1. The copyright to any original work of authorship created by a Rotarian, who is
not an employee of Rotary International, is owned by that Rotarian, unlessagreed upon otherwise between such Rotarian and Rotary International.
2. Notwithstanding the above, the copyright to any original work of authorshipcreated by a Rotarian, who, although not an employee of Rotary International,
has created the work as an agent of Rotary International, is owned by RotaryInternational.
(November 1999 Mtg., Bd. Dec. 175)
Source: November 1999 Mtg., Bd. Dec. 175

32.080.4.

Translations of Rotary Literature
The general secretary is authorized, on behalf of the Board, to approve translationsof Rotary literature.
The general secretary is authorized, where it appears necessary or advisable tomodify text in order to make a publication generally more useful to clubs within a
district or a group of districts, to approve the full text of any such changes, inEnglish, prior to such changes being made. (June 2007 Mtg., Bd. Dec. 226)
Source: April 1930 Mtg., Bd. Dec. IV(p); January 1958 Mtg., Bd. Dec. 142;
Amended by January 1974 Mtg., Bd. Dec. 149.
ReAffirmed by November 1997 Mtg., Bd. Dec. 108

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Cross-References
48.020.1.
Role of General Secretary in Translation of RI Literature
48.020.2.
Use of Rotarian Volunteers in Translating

268

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32.090.

General Secretary Authority to Act on Behalf of Board on Matters Relating to
Programs

32.090.1.

Recognition and Termination of Rotaract Multidistrict Information Organizations
The general secretary is authorized to recognize and terminate Rotaract
Multidistrict Information Organizations on behalf of the Board. (June 2007 Mtg.,
Bd. Dec. 226)
Source: November 2006 Mtg., Bd. Dec. 74
Amended by June 2007 Mtg., Bd. Dec. 226

32.090.2.

INTEROTA Conference
The general secretary is authorized to approve requests to host the triennial Rotaract
conference known as INTEROTA on behalf of the Board. (June 2005 Mtg., Bd.
Dec. 271)
Source: March 2005 Mtg., Bd. Dec. 217

32.090.3.

Rotary Youth Exchange Certification
The Board delegates authority to the general secretary to manage the districtcertification program to:•••

Grant certification, provisional certification, conditional certification to
districts or portions of districts, including outbound-only certification.
Rescind certification, provisional certification, conditional certification to
districts.
Grant waivers to districts.

(January 2017 Mtg., Bd. Dec. 87)
Source: June 2007 Mtg., Bd. Dec. 274;
Amended by January 2017 Mtg., Bd. Dec. 87

32.090.4.

Multidistrict Youth Exchange
The general secretary is authorized, acting on behalf of the Board, to approveparticipation by districts in multidistrict youth exchange activities or projects.
The general secretary may remove a district from a multidistrict Youth Exchange
activity upon request of the multidistrict organization’s governing body with orwithout the consent of the district governor of the district being removed.
The general secretary may remove a district from a multidistrict Youth Exchange
activity upon notice that they have failed to comply with the district certification
program with or without the consent of the district governor. (January 2017 Mtg.,
Bd. Dec. 87)

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Source: May 1979 Mtg., Bd. Dec. 355; November 2004 Mtg., Bd. Dec. 108; January 2017 Mtg., Bd.
Dec. 87;
Amended by November 2001 Mtg., Bd. Dec. 45

32.090.5.

Global Networking Groups
The general secretary may approve applications to incorporate global networking
groups. (June 2006 Mtg., Bd. Dec. 220)
Source: January 1976 Mtg., Bd. Dec. 161;
Amended by June 2006 Mtg., Bd. Dec. 220

32.090.6.

Recognition of Rotary Fellowships
The general secretary is authorized to recognize Rotary Fellowships on behalf of
the Board. (September 2020 Mtg., Bd. Dec. 23)
Source: October 2013 Mtg., Bd. Dec. 43;
Amended by October 2015 Mtg., Bd. Dec. 58;; April 2019 Mtg., Bd. Dec. 142

32.090.7.

Suspension of Services to Fellowships
The general secretary, acting on behalf of the Board, may suspend services
provided to a fellowship, with or without the consent of the fellowship's officers or
members, for failure to function in accordance with RI policy. (June 2017 Mtg., Bd.
Dec. 149)
Source: June 2004 Mtg., Bd. Dec. 257;
Amended by June 2017 Mtg., Bd. Dec. 149

32.090.8.

Termination of a Suspended Fellowship’s Recognition
The general secretary, acting on behalf of the Board, may terminate a suspended
fellowship's recognition, with or without the consent of the fellowship's officers or
members, for failure to reinstate. (June 2017 Mtg., Bd. Dec. 149)
Source: November 1989 Mtg., Bd. Dec. 96;
Amended by May 2003 Mtg., Bd. Dec. 381; January 2017 Mtg., Bd. Dec. 113

32.090.9.

Termination of a Rotary Fellowship
The general secretary, acting on behalf of the Board, may terminate a Rotary
Fellowship in cases where the group has decided to voluntarily disband. (June 2017
Mtg., Bd. Dec. 149)
Source: November 2005 Mtg., Bd. Dec. 78;
Amended by June 2017 Mtg., Bd. Dec. 149

32.090.10.

Suspension of Rotary Action Groups
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officers or members, for failure to function in accordance with RI policy. (June2017 Mtg., Bd. Dec. 149)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by June 2017 Mtg., Bd. Dec. 149

32.090.11.

Reinstatement of Suspended Rotary Action Groups
The general secretary, acting on behalf of the Board, may reinstate a suspended
Rotary Action Group. (June 2017 Mtg., Bd. Dec. 149)
Source: January 2017 Mtg., Bd. Dec. 113
Amended by June 2017 Mtg., Bd. Dec. 149

32.090.12.

Termination of Rotary Action Groups
The general secretary may, acting on behalf of the Board, terminate a Rotary Action
Group in cases where the group has decided to voluntarily disband. (June 2017
Mtg., Bd. Dec. 149)
Source: November 2005 Mtg., Bd. Dec. 78;
Amended by June 2017 Mtg., Bd. Dec. 149

32.090.13.

Notification to District Governors of Termination or Suspension
The general secretary, acting on behalf of the Board, may notify district governorsof terminations or suspensions as appropriate. (June 2017 Mtg., Bd. Dec. 149)
Source: January 2011 Mtg., Bd. Dec. 137;
Amended by January 2017 Mtg., Bd. Dec. 113

32.090.14.

Global Networking Group Name Changes
The general secretary is authorized to approve changes to the official name of any
Global Networking Group on behalf of the Board, provided that the name is inaccordance with RI policy. (October 2014 Mtg., Bd. Dec. 82)
Source: October 2014 Mtg., Bd. Dec. 82

32.090.15.

Service Awards
The general secretary is authorized to deem ineligible any nomination of a Rotarian
who is prohibited from participating in the programmatic activities of RotaryInternational or The Rotary Foundation at the time of selection.
The general secretary is further authorized to rescind an individual’s Service Above
Self Award if requested by the nominator and in consultation with the director of
the zone, provided the award has not been presented or announced publicly andthere are extraordinary circumstances that warrant such action. The generalsecretary may also rescind the service awards from past recipients provided there
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shall notify the president whenever a service award is rescinded. (October 2019
Mtg., Bd. Dec. 67)
Source: June 2005 Mtg., Bd. Dec. 301;
Amended by November 2008 Mtg., Bd. Dec. 66; October 2019 Mtg., Bd. Dec. 67

32.090.16.

Collaborating Organizations
The general secretary is authorized to determine designation criteria forcollaborating organizations and to oversee their selection and approval. (January
2019 Mtg., Bd. Dec. 80)
Source: October 2018 Mtg., Bd. Dec. 47
Amended by January 2019 Mtg., Bd. Dec. 80

Cross-References
34.030.7.
Use of the Rotary Emblem with Program Emblems
41.050.23.
Multidistrict Youth Exchange Program
42.020.11.
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A RTICLE 33. RI S ECRETARIAT
33.010.
33.020.
33.030.
33.040.

Policies and Benefits Affecting Secretariat Staff
Staff Outside Involvement with Rotary
Secretariat International Offices
Deadlines for Receipt of Documents

33.010.

Policies and Benefits Affecting Secretariat Staff

33.010.1.

Compensation Strategy
To assure that Rotary is able to recruit, motivate, reward, recognize, and retain
highly talented employees who possess the skills necessary to carry out the workof Rotary, our compensation strategy is to compensate our employees fairly bytargeting the middle of the labor market (50th percentile), whereby half of
employers with comparable jobs pay less and half pay more. Rotary competes fortalent among for-profit and not-for-profit industries and organizations in thelocations where Rotary has employees. As such, our labor market is defined as:••••

National data w/no geographic differential for executive roles only
Local data w/geographic differential for all non-executive staff
50% for profit
50% not-for-profit

Rotary utilizes multiple sources of compensation comparability data. Such sources
are reviewed and approved by the Operations Review Committee and approved by
the Executive Committee.
As the cost of labor increases with annual salary adjustments made by employers
with whom Rotary competes for talent, our compensation strategy is to ensure that
Rotary’s wages maintain parity with market. Therefore, annual increases to theorganization’s salary budget for the express purpose of issuing performance-based
merit increases to employees’ base salaries shall be determined by the salary budget
increase projection survey sources approved by the Operations Review Committee
and the Executive Committee of the Board. Such sources are reviewed andapproved by the Operations Review Committee and form the basis for salary budget
assumptions for each fiscal year. (April 2021 Mtg., Bd. Dec. 146)
Source: April 2021 Mtg., Bd. Dec. 146

33.010.2.

Equal Opportunity Employment
The Board adopted the following statement of policy relating to equal opportunity
employment and affirmed that this has been, is and shall continue to be, the policyof RI with respect to its employment practices.

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Rotary International is an equal opportunity employer, and, accordingly, in its
employment and personnel practices and procedures, does not discriminate becauseof race, color, religion, national origin, ancestry, sex, sexual orientation, gender
identity, gender expression, marital status, veteran status, disability, or age, and isin full compliance with all other applicable federal, state and local laws where
Rotary has employees.
The general secretary is responsible for implementing this policy. (April 2021 Mtg.,
Bd. Dec. 146)
Source: March 1990 Mtg., Bd. Dec. 194;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.3.

Open Recruitment Policy
RI shall operate an open recruitment policy which requires the internal
communication of all vacancies. Nothing in this decision shall limit the transfer,promotion or posting of staff within a re-organization scheme or individual planned
career development program. (April 2021 Mtg., Bd. Dec. 146)
Source: July 1995 Mtg., Bd. Dec. 8;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.4.

Employment Contracts for RI Staff
Any employment contracts or agreements for U.S.-based employees must be
entirely reviewed and specifically approved by the Board. Such authority is notdelegated to the Executive Committee or to any officer. Employment contracts oragreements for Rotary employees in countries where employment contracts are
standard, shall use a standard contract template for all employees in each locationthat provides the same rules of employment for all similarly situated employees.
Such authority is delegated to the General Secretary, who may designate Rotary’s
top human resources official as a signatory. (April 2021 Mtg., Bd. Dec. 146)
Source: February 1996 Mtg., Bd. Dec. 238;
Amended by April 2021 Mtg. Bd. Dec. 146

33.010.5.

Employee Assistance ProgramAn employee assistance program shall be maintained at RI expense. (June 1998
Mtg., Bd. Dec. 348)
Source: June 1990 Mtg., Bd. Dec. 305

33.010.6.

RI Staff Retirement Plan Committee Charter
The RI Board has delegated all fiduciary and settlor authority and responsibility,
including the investment and management of the assets of the Rotary International
401(k) Plan (the Plan), to the Rotary International World Headquarters Retirement
Plan Committee (RPC).

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The committee is constituted as follows:•••

The RPC shall be responsible for the Plan’s operation and administration inaccordance with applicable law and the Plan’s legal documents, shall be thePlan’s “named fiduciary” (within the meaning of the United States’ Employee
Retirement Income Security Act of 1974 (ERISA)), and shall exercise its rights
and duties for the Plan’s administration and operation as specified underapplicable law or the applicable Plan documents
The RPC shall be responsible for deciding (in accordance with the Plan’s terms)
benefit claims and appeals of benefit claim decisions under the Plan
Effective 1 January 2016, individuals maintaining the following RI positions
shall constitute the RPC’s membership: the Chief Financial Officer; the top
human resources official; the individual managing WHQ employee benefits;
and the Director, Investments & Treasury except that, in no event, shall the RPC
have authority to adopt any Plan amendment that would modify the structure of
RI’s funding obligations under the Plan or that would otherwise materiallyrestructure the Plan.

The RPC is authorized to establish or amend a charter setting forth rules concerning
its manner of action and any rules or procedures deemed necessary or advisable toenable it to carry out its responsibilities under the Plan. (April 2021 Mtg., Bd. Dec.
146)
Source: October 2015 Mtg., Bd. Dec. 41;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.7.

Staff Group Insurance Plan
Participation by World Headquarters staff in a health insurance plan shall be on a
voluntary basis provided the employee has health insurance coverage by some othersource. (June 1998 Mtg., Bd. Dec. 348)
Source: July 1989 Mtg., Bd. Dec. 46

33.010.8.

Automobile Reimbursement Policy
For all those authorized to travel at the expense of RI, reimbursement for travel byautomobile shall be at the established current mileage rate, plus actual en routestopover expenses. The total of such reimbursement shall not exceed the amount ofround-trip air fare calculated in accordance with the established policy forreimbursement of air transportation expense. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1984 Mtg., Bd. Dec. 403

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276

Dental Insurance Plan for Staff
Dental insurance coverage shall be included as a part of the World Headquarters
employees’ health insurance program. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1981 Mtg., Bd. Dec. 455

33.010.10.

Recognition Event for Staff
A recognition event for staff having been employed at RI for specified periods will
be held annually. An appropriate amount shall be included annually in the RI
budget to cover the cost of such event. (April 2021 Mtg., Bd. Dec. 146)
Source: October 1983 Mtg. Dec. of Exec. Comm. E-13;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.11.

Recognition for Outstanding Staff Community Service
The Board has established a recognition for Outstanding Staff Community Service.
(April 2016 Mtg., Bd. Dec. 166)
Source: June 1997 Mtg., Bd. Dec. 304;
Amended by April 2016 Mtg., Bd. Dec. 166

33.010.12.

Staff Tuition Reimbursement ProgramAn employee tuition reimbursement program shall be maintained at RI expense.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1987 Mtg., Bd. Dec. 203

33.010.13.

Long-Term Disability Benefits
After a U.S.-based RI employee has been receiving long-term disability benefits
for six months, the staff member’s employment will be terminated and the staff
member will be responsible for all benefit plan costs. Prior to termination, the staff
member may elect to continue in the RI group health plan for 18 months as a direct
pay member provided by the US Consolidated Omnibus Budget Reconciliation Act(COBRA) regulations. After 18 months as a direct pay member under COBRA
regulations, the person may convert to individual coverage at individual rates.
(April 2021 Mtg., Bd. Dec. 146)
Source: October 1989 Mtg., Bd. Dec. 114;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.14.

Liability Insurance for Staff
RI shall provide personal injury and property damage liability insurance for staff
members on Rotary business trips. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1979 Mtg., Bd. Dec. 248

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33.010.15.

277401(k) Match
There shall be an employer match of 3.5% of employee contributions to the RI
401(k) plan for U.S.-based employees. (April 2021 Mtg., Bd. Dec. 146)
Source: June 1998 Mtg., Bd. Dec. 398;
Amended by February 2007 Mtg., Bd. Dec. 214; June 2008 Mtg., Bd. Dec. 227; April 2021 Mtg., Bd.
Dec. 146

33.010.16.

Employee Vacation Pay for Time Not Taken
The general secretary may authorize, under certain circumstances and where
allowed by local laws, employee vacation pay for time not taken. (August 1999
Mtg., Bd. Dec. 43)
Source: February 1999 Mtg., Bd. Dec. 271
Amended by August 1999 Mtg., Bd. Dec. 43

33.010.17.

Review of Compensation to General Secretary and General Managers
In order to assure compliance with United States income tax statutes, the Executive
Committee, in a manner consistent with United States Treasury Regulation Section
53.4958-6, or any successor regulations that may be in effect from time to time,shall review the amounts paid to individuals on staff who are considered to be“disqualified persons” under IRS guidelines, so as to assure that such payments are"reasonable," as that term is defined in the regulation.
This matter shall be reviewed annually at the Board’s final meeting of each year aspart of the general review of the reasonableness of the maximum compensation that
may be paid to disqualified persons on staff. (April 2021 Mtg., Bd. Dec. 146)
Source: June 2001 Mtg., Bd. Dec. 450;
Amended by April 2021 Mtg., Bd. Dec. 146

33.010.18.

Hiring or Termination of Key Employees
The procedures relative to hiring or termination of key employees shall be as
follows:
1. With regard to the position of general counsel, any decision relative to hiring or
termination of the individual holding this position shall be made by the generalsecretary subject to approval by the Executive Committee of the Board.{ XE"general counsel" }2. With regard to the position of internal audit manager, any decision relative tothe hiring or termination of the individual holding this position shall be madeby the general secretary subject to the approval of the Executive Committee of
the Board in consultation with the Audit Committee.{ XE "internal audit
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3. With regard to the position of deputy general secretary and any general manager
position, any decision relative to the hiring of an individual to hold one of these
positions shall be made by the general secretary subject to the approval of the
Executive Committee of the Board, provided that the general secretary shallalso consult the chair of the Foundation Trustees if such action applies to any
general manager assigned to work full time for The Rotary Foundation of RI.
(April 2021 Mtg., Bd. Dec. 146)
Source: May 2011 Mtg., Bd. Dec. 198;
Amended by May 2014 Mtg., Bd. Dec. 113; April 2016 Mtg., Bd. Dec. 157; April 2021 Mtg., Bd. Dec.
146

33.010.19.

Standard of Conduct for Interactions with Secretariat Staff
RI is committed to maintaining a professional work environment for its employees.
Rotarians are expected to interact with staff members in a professionally respectful,collaborative, and courteous manner, whether such interaction be in person, or bytelephone, email, or other form of communication, and whether the interaction
occurs in an RI office, at a Rotary event or function or elsewhere. If an employee
believes that he/she has been mistreated or observes mistreatment of another staff
member by a Rotarian in connection with Rotary business then the employee isencouraged to report the alleged mistreatment to his or her manager or anothermanager within Rotary.
Furthermore, RI is also committed to maintaining a work environment that is freeof any form of harassment, whether harassment is initiated by Rotarians, othervolunteers, employees, vendors, or others with whom employees have contact
while performing their jobs. RI will take appropriate measures to prevent and/or
stop any such harassment. If an employee believes that he/she has been harassed inconnection with Rotary business, then the employee is encouraged to report thealleged harassment to his or her manager or another manager within Rotary.
(September 2016 Mtg., Bd. Dec. 28)
Source: April 2016 Mtg., Bd. Dec. 164
Amended by September 2016 Mtg., Bd. Dec. 28

33.020.

Staff Outside Involvement with Rotary

33.020.1.

Rotary Club Membership and Reimbursement of Expenses
The Board encourages qualified RI staff members to become Rotarians. With theprior approval of the general secretary, RI will reimburse staff Rotarians the cost of
the annual dues charged by a Rotary club and all meals connected with attendanceat regular club meetings, including makeup of attendance at meetings of otherclubs. In exceptional circumstances, the general secretary may authorize
reimbursement of additional expenses. (April 2018 Mtg., Bd. Dec. 141)

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Source: November 1999 Mtg., Bd. Dec. 255;
Amended by April 2016 Mtg., Bd. Dec. 157; April 2018 Mtg., Bd. Dec. 141

33.020.2.

Attendance of Staff at Rotary Events
The policy for staff attendance at Rotary events is as follows:
All invitations for RI staff members to attend any Rotary institute, club or district
function or any other Rotary meeting or event shall be sent to the general secretary,
who shall determine whether such invitations should be accepted and which staff
member(s) should attend which meeting or event. In making such determinations,the general secretary shall be satisfied that the requested attendance could enhance
the work of the staff member(s) assigned or that the meeting or event itself is ofsuch significance that staff representation could be considered complementary to
the public relations, field service or other program objectives or the association.
For Rotary institutes, RI normally will pay the expenses of only one staff member
to such institute, except for staff attending to conduct seminars or other events
arranged by RI, or when the attendance of additional staff is consistent with theachievement of any authorized program activity for which funds have been
appropriated and are available. The expenses of other staff invited and assigned by
the general secretary to an institute shall be borne by that institute. Staff attendance
at club or district functions shall be at no or minimal expense to RI.
Where practical, staff attendance at all club, district, regional/zone or other Rotary
meetings or events shall be combined with other official travel by such staff. (June1998 Mtg., Bd. Dec. 348)
Source: July 1989 Mtg., Bd. Dec. 83

Cross-References
69.020.10.
RI Staff Travel33.030.

Secretariat International Offices

33.030.1.

Support from International Offices
The general secretary shall monitor the operation of International Offices and makenecessary adjustments in the allocation of responsibilities assigned to the respective
International Offices so that the services provided to clubs and districts are renderedin the most cost-effective manner possible.
Because a significant part of the work of international offices relates to The RotaryFoundation, TRF should be involved in all discussions and decisions regarding
changes and operational performance in international offices. (April 2016 Mtg., Bd.
Dec., 157)

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Source: July 1989 Mtg., Bd. Dec. 47;
Amended by February 2001 Mtg., Bd. Dec. 276; April 2016 Mtg., Bd. Dec. 157

33.030.2.

Report on International Office Operations
The general secretary shall provide an annual detailed report on International Office
operations to the Board and The Rotary Foundation Trustees. (August 2000 Mtg.,
Bd. Dec. 43)
Source: May 2000 Mtg., Bd. Dec. 376
Amended by August 2000 Mtg., Bd. Dec. 43

33.030.3.

Audit of International Offices
Audit Services shall conduct or oversee an audit or limited review of eachinternational office as necessary, based on a risk assessment approach supervised
and authorized by the general auditor, general secretary, and the RI Audit
Committee. All offices should be audited not less than once every seven years, withinterim limited reviews as necessary. (October 2013 Mtg., Bd. Dec. 30)
Source: February 2001 Mtg., Bd. Dec. 276;
Amended by June 2006 Mtg., Bd. Dec. 277; June 2007 Mtg., Bd. Dec. 226; October 2013 Mtg., Bd.
Dec. 30

33.030.4.

Establishment of Additional International Offices
Before implementation, proposals for any new International Offices shall be
reviewed by the Finance Committee for recommendation to the Board. (June 1998
Mtg., Bd. Dec. 348)
Source: January 1989 Mtg., Bd. Dec. 256

33.040.

Deadlines for Receipt of Documents
In relation to the receipt of various kinds of documents as specified in theconstitutional documents of RI by specified deadline dates, the general secretaryshall accept as valid all documents received on the first day on which the office isopen for business after a specified deadline date, if the office is not open forbusiness during the actual day of the deadline. (February 2003 Mtg., Bd. Dec. 194)
Source: February 1984 Mtg., Bd. Dec. 284
Amended by February 2003 Mtg., Bd. Dec. 194

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A RTICLE 34. R OTARY M ARKS
34.005.
34.010.
34.020.
34.030.
34.040.
34.050.
34.060.
34.070.
34.080.

Definition of Rotary Marks
Registration of Rotary Marks
Permission to Use Rotary Marks
Use of Emblem
Use of Name
Use of Stationary
Other Rotary Emblems
Reproduction of the 4-Way Test
Rotary Mottos

34.005.

Definition of Rotary Marks
The "Rotary Marks" include all of the below listed word and design marks, as wellas their various translations, plus the annual RI Convention logos, the RI
Presidential themes and theme logos, among numerous others. These marks aretrademarks and service marks owned by Rotary International and used by Rotary
clubs, Rotary districts, and other Rotary Entities under guidelines promulgated by
the Board, which is entrusted with authority to maintain, preserve and otherwise
protect the use of RI's intellectual property marks under section 19.010. of thebylaws of the association. Rotary clubs, Rotary districts, and other Rotary Entities
are encouraged to use the Rotary Marks under RI guidelines. However, global
ownership rights remain with RI in accordance with the bylaws in order to maintainthe integrity and exclusivity of ownership of the Rotary Marks and to preserve andprotect them for use by Rotarians throughout the world. (RIB 19.010.) The
registration of RI’s intellectual property by RI enhances the association’s exclusive
use of the marks and strengthens RI’s position to prevent misuse by otherindividuals and entities. Rotary Entities and Rotarians are therefore asked not toapply for trademark registration of the Rotary Marks or any translations,abbreviations, or portions thereof.

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Brasil Rotário®
CAMBERWELL ROTARYART SHOW®
CENTRE D`ETUDES
INTERNATIONALES SUR
LA PAIX ET LARESOLUTION DES
CONFLITS®
CENTRE ROTARYD'ETUDES
INTERNATIONALES SUR
LA PAIX ET LARESOLUTION DES
CONFLITS®
Colombia Rotária®
Doing Good In The WorldEl Rotário De Chile®
El Rotário Peruano®
España Rotaria®
End Polio Now
Interact®
Interact Club®
International H2O
Collaboration
Interota®
Jornal Do Rotariano®
Revista Rotary Brasil®
RI®
RITS®
Rotaract®
Rotaract Club®
Rotaria®
Rotarian®
The Rotarian®
O Rotariano®
Le Rotarien®
leRotarien®
Rotary®
Rotary Brasil®
Rotary Canada
Rotary Club®
Rotary Community Corps
The Rotary Foundation®
The Rotary Foundation of
Rotary International®
Rotary Global Rewards

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KALEIÇI ROTARYKULÜBÜ 1991 andDesign®
KALEIÇI ROTARYKULÜBÜ AKDENIZULUSLARARASIYÜKSEKÖGRETIMTANITIM GÜNLERI
and Design®
One Profits Most Who
Serves BestPaul Harris®
Paul Harris Fellow®
Paul Harris Society
People of Action
Philippine Rotary®
Portugal Rotário®
PolioPlus®
PPH
Preserve Planet Earth
RCC
RDU®
Revista Rotaria®

로타리® (Rotary in
Korean)РОТАРИ® (Rotary in
Russian) ®
РОТАРІ (Rotary in
Ukrainian) ®
Rotary Africa
Rotary Contact®
Rotary Dergisi
Rotary Down Under®
Rotary en México®
Rotary Good News
Rotary Korea로타리 코리아 (Rotary
Korea in Korean)
Rotary in the BalkansРОТАРИ НАБАЛКАНИТЕ (Rotaryin the Balkans in
Bulgarian)Rotary International Code of Policies
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Rotary Images
Rotary International®
Rotary International Travel
Service®
Rotary Leader®
ロ-タリ- の友® (Rotary No
Tomo)
The Rotary No Tomo®
ROTARY/One®
Rotary.org
Rotary Youth Exchange
Revista Rotary Brasil
Rotario®
Rotarianin®
Rotariano®
Rotariets®
РОТАРІЄЦЬ (Rotariets in
Ukrainian) ®
Rotarismo‫( روتارى‬Rotary in Arabic)扶轮® (Rotary in Chinese)‫( ®רוטרי‬Rotary in Hebrew)
ロータリー® (Rotary in
Katakana)

283•РОТАРИ НАБАЛКАНОТ (Rotary in
the Balkans in
Macedonian)• РОТАРИ НАБАЛКАНУ (Rotary in
the Balkans in Serbian)• Rotary Italia• Rotary Magazin• Rotary Magazin
D2441®
• Rotary Nederland®
• Rotary News
• Rotary Norden• Rotary Polska®
• Rotary Samachar• Rotary Suisse
Liechtenstein• Rotary Thailand• โรตารีประเทศไทย (Rotary
Thailand in
Thai Characters)• Rotary Youth
Leadership Awards• RWMP• RYE• RYLA®
• Service Above Self®
• Taiwan Rotary®
• 台灣扶輪® (Taiwan
Rotary in Chinese)• TRF®
• Vida Rotária

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(November 2020 Mtg., Bd. Dec. 58)
Source: May 2000 Mtg., Bd. Dec. 399;
Amended by November 2006 Mtg., Bd. Dec. 35; January 2008 Mtg., Bd. Dec. 142; November 2009
Mtg., Bd. Dec. 28; June 2010 Mtg., Bd. Dec. 182; September 2011 Mtg., Bd. Dec. 34; May 2015
Mtg., Bd. Dec. 166; September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 149; September
2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 29; January 2020 Mtg., Bd. Dec. 85; September
2020 Mtg., Bd. Dec. 23; November 2020 Mtg.,Bd. Dec. 58

34.010.

Registration of Rotary Marks
The general secretary shall monitor and protect RI's intellectual property according
to established policy. As often as practicable, the general secretary shall makeefforts to register the Rotary Marks as trademarks and service marks in countries inwhich RI has a presence. Neither Rotary Entities nor individual Rotarians may
register 40.050.8.any of the Rotary Marks or any translations, abbreviations or
portions thereof. Any Rotary Entities or Rotarians that may have obtained
trademark registrations on the Rotary Marks or any translations, abbreviations or
portions thereof are asked to transfer ownership to RI in order to comply with

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section 19.010. of the bylaws of the association. (September 2020 Mtg., Bd. Dec.
23)
Source: November 1995 Mtg., Bd. Dec. 78
Amended by February 2003 Mtg., Bd. Dec. 225; September 2017 Mtg., Bd. Dec. 24; January 2020
Mtg., Bd. Dec. 85; September 2020 Mtg., Bd. Dec. 23

34.020.

Permission to Use Rotary Marks
The Board has adopted the following regulations and conditions for use of theRotary Marks by those seeking to do so:1) All dies, stamps, mold, cuts or other impressions of the Rotary Marks shallconform exactly to the description and specifications of the official emblems
authorized and adopted by RI. The Rotary Marks shall not be mutilated in any way
nor shall they have anything superimposed upon them.
2) For correct color reproductions of the Rotary emblem, current guidelines arefound in the Brand Center at https://brandcenter.rotary.org which gives further
specifications for reproducing the Rotary emblem and guidelines for maintaining astandardized, coordinated identity for all Rotary materials.
3) The emblem shall not be manufactured or used in combination with any otheremblem or name except in accordance with RI’s sponsorship and cooperative
relationship policies and under the provisions of RI’s licensing system.
4) The Rotary emblem shall not be printed or used in any manner on the businessstationery or business cards of any person, firm, or corporation (except RI and themember clubs of RI which may make such use of the emblem).{xe "stationery:useof emblem"}5) The Rotary emblem shall not be used by any person, firm or corporation as atrademark, nor shall the word "Rotary" be used as a trade name or brand or as
descriptive of any article of merchandise. (February 2022 Mtg., Bd. Dec. 76)
Source: January 1956 Mtg., Bd. Dec. 94;
Amended by November 2000 Mtg., Bd. Dec. 133; November 2007 Mtg., Bd. Dec. 32; October 2015
Mtg., Bd. Dec. 37; February 2022 Mtg., Bd. Dec. 76

34.030.

Use of Emblem

34.030.1.

Rotary Emblem Specifications
The official emblem of RI is a gear wheel of six spokes or arms, 24 teeth or cogs
and a keyway; one tooth is placed on the center line of each arm and three inbetween the center lines of arms. The wheel is designed in accordance with theRotary International Code of Policies
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proportions given in the table below. The two words “Rotary International” appear
in depressed spaces in the rim. With the wheel standing on edge, the word “Rotary”
appears in the depression at the top which occupies a space of about five teeth, andthe word “International” appears in the depression at the bottom which occupies
the space of about nine and one-half (9 1/2) teeth. On each side and between thesetwo depressions are two other depressions without lettering. The space between any
two of these four depressions is about two units in accordance with the proportions
given below and the space between the depressions and either edge of the rim is
one and one-half (1 1/2) units. The arms are tapered and elliptical in cross-section.
When the wheel is standing on edge with the word “Rotary” at the top, the center
lines of two opposing arms form a vertical diameter of the wheel, and bisect the
keyway which has reached the highest point in its revolution. The sides of the teeth
are slightly convexed outward, so that the space left between teeth is approximately
mechanically correct. The proportions for the correct design are
Overall diameter 61 units
Center to base or root of teeth 26 units
Width of rim (inside edge to base of teeth) 8½ units
Hub diameter 12 units
Shaft diameter 7 units
Arms or Spokes
Width where they join the rim (sides projected) 5 units
Width at center of shaft (sides projected) 7 units
Vertical section of keyway
Width 1¾ units
Depth 7/8 units
Teeth or cogs
Width at base 4¼ units
Width at tip 2¼ units
Height 4½ units
Lettering
Width of depressed space 5½ units
Height of letters 4 units
It should be noted that in order to make the wheel more emblematic of service, akeyway has been added to the above description. In a one-dimensional
reproduction, the hub of the gear wheel should be demarcated by a circle
surrounding the keyway. If it is a three-dimensional reproduction, the hub shouldbe raised. And furthermore, the position of the spokes has been established. For
correct color reproductions of the Rotary emblem, current guidelines are found in
the Brand Center at https://brandcenter.rotary.org which give further specifications
for reproducing the Rotary emblem and guidelines for maintaining a standardized,
coordinated identity for all Rotary materials. (February 2022 Mtg., Bd. Dec. 76)
Source: January 1924 Mtg., Bd. Dec. VIII-(a); COL 80-102;

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Amended by November 2000 Mtg., Bd. Dec. 133; June 2001 Mtg., Bd. Dec. 380; November 2007
Mtg., Bd. Dec. 32; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; February 2022 Mtg.,
Bd. Dec. 76

34.030.2.

Authorized Use of the Rotary Emblem
The use of the Rotary Emblem is authorized
1. On all stationery and printed matter issued by RI or member clubs thereof
2. In the official Rotary flag
3. On badges, banners, decorations and printed matter of Rotary conventions andall other official Rotary functions, and on furniture or furnishings (including
rugs and carpets) of RI or member clubs
4. On road signs of member Rotary club
5. As a lapel button to be worn by Rotarians
The following constitute improper usage:
1. As a trademark or special brand of merchandise
2. When used in combination with any other emblem or name, except inaccordance with RI’s sponsorship, partnership, cooperative relationship andother third party relationship policies and under the provisions of RI’s licensing
system and RI’s member benefit program
3. On business stationery or business cards of individual Rotarians
4. When used for any commercial purposes
The following use of the emblem, while not encouraged, is permissible: On articles
for personal use of or greetings from Rotarians and their families.
The following use is discouraged: On doors or windows of Rotarians' businesspremises unless a Rotarian is a participant in RI’s member benefit program andsuch use does not imply, directly or indirectly, an endorsement by RotaryInternational or a Rotary Entity. (September 2016 Mtg., Bd. Dec. 28)
Source: COL 80-102; June 2001 Mtg., Bd. Dec. 381
Amended by November 2007 Mtg., Bd. Dec. 32; October 2014 Mtg., Bd. Dec. 38; October 2014
Mtg., Bd. Dec. 60; September 2016 Mtg., Bd. Dec. 28.
Affirmed by February 2002 Mtg., Bd. Dec. 172

34.030.3.

Use of Name and Emblem on Personal Cards and Stationery of Rotarians
Rotarians are encouraged to use the Rotary name and emblem on personal cards
and stationery. (June 2002 Mtg., Bd. Dec. 245)
Source: February 2002 Mtg., Bd. Dec. 172
Amended by June 2002 Mtg., Bd. Dec. 245

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288

Use of Name and Emblem on Business Cards and Stationery of Rotarians
The Rotary emblem may not be included on the business stationery or businesscards of individual Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: COL 80-102, November 1996 Mtg., bd. Dec. 69

34.030.5.

Use of Distinctive Regalia to Indicate Position in Rotary
The use by Rotarians of distinctive badges, jewels, ribbons, etc., indicative ofofficial position in Rotary is not in harmony with an organization of business andprofessional people and community leaders. Accordingly, the use of such regalia isdisapproved except in those countries where local custom dictates otherwise, withthe understanding that the simple and temporary nameplates and ribbon badges
used at Rotary conventions and conferences are not included in this disapproval.
(June 2007 Mtg., Bd. Dec. 226)
Source: April 1929 Mtg., Bd. Dec. IV(q);Amended by January 1956 Mtg., Bd. Dec. 98, June 2007 Mtg., Bd. Dec. 226

34.030.6.

Use of the Masterbrand Signature, Simplified Signature, Mark of Excellence, orother Rotary Marks by Rotary Entities
When used by itself, the word “Rotary” or the Rotary Emblem normally refers to
the entire organization, Rotary International. It also means the ideals and principlesof the organization. All club, district, multidistrict and other Rotary Entity
activities, projects and organizations must include identifiers of the club, district,multidistrict group, zone or other Rotary Entity when using the Rotary Emblem orother Rotary Marks. In limited instances and otherwise in accordance with policy(see Brand Center for guidelines), a geographic identifier may be used, provided it
accurately represents the interests of each club in that area and appropriate
approvals are sought from the district governors, club presidents and/or directors.
Such identifier must be in close proximity to and in equal prominence with theRotary Emblem or other of the Rotary Marks (see Brand Center).
The Rotary Marks must always be reproduced in their entirety. No alterations,obstructions or modifications of the Rotary Marks are permitted. The simplified
wheel is to be used only together with “Rotary” as part of the simplified signaturelock-up or with “Interact” or “Rotaract” as part of the simplified signatures. RI
allows for overwriting of the Rotary emblem or other Rotary Mark (watermarked,
printed, screened or embossed), provided the Rotary emblem or other Rotary Markis not otherwise partially covered and/or obstructed.
For correct color reproductions of the Rotary emblem or other of the Rotary Marks,
current guidelines are found in the Brand Center at https://brandcenter.rotary.org
which gives further specifications for reproducing the Rotary emblem andguidelines for maintaining a standardized, coordinated identity for all Rotarymaterials. Rotarians are reminded that Rotary is both a local and a globalorganization and even local uses may enjoy global recognition through the use ofRotary International Code of Policies
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the Internet and other electronic communications. Different cultures have different
standards and different sensitivities. Any use of the Rotary Marks under theseguidelines should attempt to be culturally sensitive and in concert with the Objectof Rotary. RI reserves the right to review and approve any uses of the Rotary Marks.
The Rotary Marks may not be depicted in combination with images of guns,
weapons, or other armaments. (June 2022 Mtg., Bd. Dec. 159)
Source: May 2000 Mtg., Bd. Dec. 399;
Amended by June 2013 Mtg., Bd. Dec. 242; January 2015 Mtg., Bd. Dec. 117; May 2015 Mtg., Bd.
Dec. 166; May 2015 Mtg., Bd. Dec. 195; July 2015 Mtg., Bd. Dec. 16; October 2015 Mtg., Bd. Dec.
37; June 2017 Mtg., Bd. Dec. 172; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec.
172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57; February 2022 Mtg., Bd.
Dec. 76; June 2022 Mtg., Bd. Dec. 159

34.030.7.

Use of the Rotary Emblem with Program Emblems
The Rotary emblem may be incorporated in insignia which include names or otheremblems descriptive of a Rotary program, provided that the insignia are under the
exclusive control of the Board and that no such insignia will be used in a pin thatcan easily be mistaken for the RI emblem lapel pin reserved for Rotarians andhonorary Rotarians.
All program logos currently used by RI and its Foundation, and all such logos
deemed necessary in the future, should include the Rotary emblem.
The general secretary is authorized to approve, on behalf of the Board, specificinsignia for Rotary-sponsored programs that incorporate the Rotary emblem for use
by program participants, provided that such actions meet the requirements of the
RI Constitution (article 13) and Bylaws. (June 2013 Mtg., Bd. Dec. 196)
Source: February 1984 Mtg., Bd. Dec. 332; October 1993 Mtg., Bd. Dec. 103; March 1994 Mtg., Bd.
Dec. 205;
Amended by June 2007 Mtg., Bd. Dec. 226; June 2013 Mtg., Bd. Dec. 196

34.030.8.

Deviation from Official Emblem
No deviation from the official RI emblem shall be authorized. The simplified wheel
is to be used only together with “Rotary” as part of the simplified signature lockup or with “Interact” or “Rotaract” as part of the simplified signatures. (October
2019 Mtg., Bd. Dec. 57)
Source: June 1950 Mtg., Bd. Dec. 190;
Amended by June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 195; April 2019 Mtg., Bd. Dec.
172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57

34.030.9.

Symbolic Representations of Rotary
No statue, icon or other permanent symbolic representation purporting to express
or interpret the spirit of Rotary shall be adopted, accepted, authorized or recognized.
Only the established official emblem of Rotary International shall be recognized.

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All other efforts to express the spirit of Rotary in symbolism should be and are
discouraged. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1921 Mtg., Bd. Dec. 5

34.030.10.

Official Flag
The Official Flag of Rotary consists of a white field with the official emblem of theorganization emblazoned in the center of the flag. The entire wheel should be ofgold, with the four depressed spaces in the rim of royal blue. The words "Rotary"and "International" in the depressions should be of gold. The hub and the keyway
white. A Rotary club displaying this flag as a club flag may use in large blue lettersabove the wheel the words "Rotary Club" and below the wheel the names of thecity and State [state], or province, or country. (June 1998 Mtg., Bd. Dec. 348)
Source: COL 80-102

34.030.11.

Rotary Flag and Banners
The general secretary shall create and update from time to time, flag and banner
prototypes that are in alignment with current brand guidelines to be used by themembership, in order to create a standardized, coordinated identity for all Rotarymaterials. (See “Voice and Visual Rotary Guidelines.”) (October 2015 Mtg., Bd.
Dec. 84)
Source: October 2015 Mtg., Bd. Dec. 84

34.030.12.

Official Colors
The official colors of RI are royal blue and gold. (Note: Gold can be represented asa metallic color or as a yellow. The following specific PMS colors are used whenprinting the Rotary Emblem and the Rotary Foundation logo: PMS 286 Blue; PMS
871 Metallic Gold or PMS 129U | 130C Yellow. (June 2013 Mtg., Bd. Dec. 242)
Source: COL 80-102;
Amended by November 2000 Mtg., Bd. Dec. 133; November 2007 Mtg., Bd. Dec. 32; June 2013
Mtg., Bd. Dec. 242

34.030.13.

Commercialization of the RI Name and Emblem
Sponsorship, partnership and cooperative relationships and participation in RI’s
member benefit program are not commercialization of the RI emblem and otherRotary Marks. The second sentence of RI Bylaws section 19.020. is sequential to
the first, and hence would not prohibit,
1. for sponsorship purposes, the use of the RI emblem and other Rotary Marks
with the mark of another organization
2. for partnership purposes, the use of the RI emblem and other Rotary Marks withthe mark of another organization

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3. for cooperative relationship purposes, the use of the RI emblem and otherRotary Marks with the mark of another organization
4. for the purposes of RI’s member benefit program, the use of the RI emblem andother Rotary Marks with the mark of another organization
Each sponsorship relationship should terminate with the completion of thesponsored
event.
Any contract with a sponsor, partner or other cooperating organization of RI or TRF
or a participant in RI’s member benefit program must contain restrictive language
in concert with current Board policy regarding the use of the Rotary Marks.
(September 2016 Mtg., Bd. Dec. 28)
Source: November 1995 Mtg., Bd. Dec. 74; February 1996 Mtg., Bd. Dec. 194;
Amended by August 2000 Mtg., Bd. Dec. 64; October 2014 Mtg., Bd. Dec. 60; September 2016
Mtg., Bd. Dec. 28.
Affirmed by October 1998 Mtg., Bd. Dec. 85

34.030.14.

The Rotary Marks in Combination with Other Marks for Commercial Purposes
Except as specifically allowed under RI’s licensing system, and under RI’s member
benefit program or the provisions of RI’s sponsorship, partnership and othercooperative relationship policies, the use of the Rotary Marks in combination withany other name or emblem for any commercial purpose is not recognized by RI.
None of the Rotary Marks may be combined with or incorporated into the logo or
insignia of another organization or for any program not under the exclusive control
of RI, no matter how worthy. (September 2016 Mtg., Bd. Dec. 28)
Source: July 1939 Mtg., Bd. Dec. 26; November 1995 Mtg., Bd. Dec. 74;
Amended by November 2007 Mtg., Bd. Dec. 32; October 2014 Mtg., Bd. Dec. 60; September 2016
Mtg., Bd. Dec. 28
See also March 1994 Mtg., Bd. Dec. 205; February 1984 Mtg., Bd. Dec. 332; November 1996 Mtg.,
Bd. Dec. 69

34.030.15.

RI and TRF Guidelines for Use of the Rotary Marks by Other Organizations
1. For the limited use granted herein, Rotary International (hereinafter "RI") (orThe Rotary Foundation (hereinafter "TRF")) [strike out whichever does not
apply] recognizes that [name of sponsor, or other third party organization](hereinafter "Other Organization") may use the Rotary Marks, as defined
below, in the following manner(s) and subject to the following provisions.
2. Other Organization recognizes that RI is the owner of numerous trademarks andservice marks throughout the world, including, but not limited to, "Rotary," theRotary emblem, "Rotary International," "RI," "Rotary Club," "The Rotarian,""The Rotary Foundation," the Rotary Foundation logo, "Rotarian," "Rotaract,""Rotaract Club," the Rotaract emblem, "Interact," "Interact Club," the Interact
emblem, "Interactive," "Paul Harris Fellow," the image of Paul Harris,

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292"PolioPlus," the PolioPlus logo, the convention logo, the Presidential Themelogos, "Service Above Self," among others (the "Rotary Marks").
3. Nothing in the limited use granted herein will constitute an assignment or
license of any of the Rotary Marks by RI to Other Organization.
4. Other Organization recognizes that RI (or TRF) retains control over whererecognition materials are allowed to be displayed in the various venues of RI
authorized meetings, RI or TRF events or publicly displayed otherwise inconnection with the sponsorship, partnership or other third party relationship.
5. Other Organization recognizes that RI (or TRF) reserves the right to preapprove publications and other media in which Other Organization wishes toadvertise using the Rotary Marks, and to approve all uses of the Rotary Marksin any materials connected with the sponsorship or partnership or other third
party relationship in any and all media, including, but not limited to, forpublicity and promotional purposes. Other Organization further recognizes thateach use contemplated herein will be subject to a pre-publication review andapproval process by Rotary or Rotary’s legal counsel. RI retains the sole rightto specific denial or authorization of such use or, in the case of alteration (ofcopy or layout), to be mutually agreed upon by the parties.
6. Other Organization agrees that any use of its logo in any advertisement or
promotional materials directly related to a sponsored Rotary event or project(including, but not limited to, recognition materials such as banners or signs)
must be of equal or lesser unit size to the Rotary emblem (or other Rotary
Marks, at the sole discretion of RI (or TRF)), unless the Rotary emblem or otherRotary Mark is part of a repetitive background screen. RI allows for overwritingof the Rotary emblem or other Rotary Mark (watermarked, printed, screened orembossed), provided the Rotary emblem or other Rotary Mark is not otherwise
partially covered and/or obstructed. RI agrees that in cases where the Other
Organization might wish to highlight its role in sponsoring a Rotary event or
project in conjunction with its regular advertising, the Rotary emblem may besmaller than the Other Organization’s logo.
7. Other Organization recognizes that, without altering the provisions set out inparagraph 6 above, the Rotary Marks may not be altered, modified or obstructedbut must be reproduced in their entirety. No abbreviations, prefixes or suffixes
such as “Rota” are permitted. The simplified wheel is to be used only together
with “Rotary” as part of the simplified signature lock-up or with “Interact” or“Rotaract” as part of the simplified signatures.
There should be no overlap between Other Organization’s logo and the Rotary
emblem or other Rotary Mark; the two images should be clearly spaced so as
to be two separate and distinct images.
8. For correct color reproductions of the Rotary emblem and other of the Rotary
Marks, current guidelines are found in the Brand Center athttps://brandcenter.rotary.org which gives further specifications forRotary International Code of Policies
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reproducing the Rotary emblem and guidelines for maintaining a standardized,
coordinated identity for all Rotary materials.
9. Other Organization recognizes that the Rotary Marks may only be reproduced
by a vendor authorized by RI to do so. Whenever possible, reproductions of theRotary Marks should be done by an RI officially licensed vendor. If the desired
goods are not reasonably available from a RI licensee, a release must be
obtained from the RI Licensing Section.
10. If goods are being produced in connection with an alcohol industry sponsor, theMark of Excellence should not be included on the labels of the alcohol products.
11. Rotary is both a local and a global organization and even local uses may enjoy
global recognition through the use of the Internet. Different cultures havedifferent standards and different sensitivities. Any use of the Rotary Marks
under these guidelines should attempt to be culturally sensitive and in concert
with the Object of Rotary. RI reserves the right to review and approve any usesof the Rotary Marks. The Rotary Marks may not be depicted in combination
with images of guns, weapons, or other armaments.
(February 2022 Mtg., Bd. Dec. 76)
Source: October 1998 Mtg., Bd. Dec. 86;
Amended by August 2000 Mtg., Bd. Dec. 64; November 2000 Mtg., Bd. Dec. 133; November 2001
Mtg., Bd. Dec. 71; June 2002 Mtg., Bd. Dec. 245; November 2006 Mtg., Bd. Dec. 35; November
2007 Mtg., Bd. Dec. 32; January 2008 Mtg., Bd. Dec. 142; June 2010 Mtg., Bd. Dec. 182; January
2012 Mtg., Bd. Dec. 201; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; May 2015
Mtg., Bd. Dec. 195; September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 172; September
2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October
2019 Mtg., Bd. Dec. 57; February 2022 Mtg., Bd. Dec. 76

34.030.16.

Rotary Marks on Publications
It is improper for the Rotary Marks to be used on a pamphlet, on a website, or in
any other promotional materials issued by anyone other than RI or another Rotary
Entity, except in accordance with RI’s sponsorship and cooperative relationshippolicies and under the provisions of RI’s licensing system and RI’s member benefit
program. (See Rotary Code of Policies section 34.040.6.) (October 2015 Mtg., Bd.
Dec. 37)
Source: June. 1930 Mtg., Bd. Dec. I;
Amended by May 2003 Mtg., Bd. Dec. 324; November 2007 Mtg., Bd. Dec. 32; May 2011 Mtg., Bd.
Dec. 202; October 2014 Mtg., Bd. Dec. 60; October 2015 Mtg., Bd. Dec. 37

34.030.17.

Use of the Rotary Marks for Endorsement Purposes
It is not within the scope of RI or its member clubs to endorse programs or activities
of any other organization. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 87; November 1996 Mtg., Bd. Dec. 69

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34.030.18.

294Compliance with RI Visual Brand Standards
Advertisements or other informational materials that are not compliant with
Rotary’s brand standards shall not be accepted for publication in Rotary media(including the Rotary Global Media Network).
Exhibitions at official Rotary events, including the RI Convention and International
Assembly, shall not be permitted where materials are not compliant with Rotary’s
brand standards. Directors should provide leadership to ensure that the same
standard is maintained for Rotary-related events, such as Institutes, GELS, andPETS. (January 2024 Mtg. Bd. Dec. 76)
Source: April 2019 Mtg., Bd. Dec. 170
Amended by January 2024 Mtg. Bd. Dec. 76

Cross-References
34.040.3.
Use of Rotary Marks by RI Officers in Publications
34.040.4.
Use of Rotary Marks on Websites of RI Officers
35.010.
General RI Licensing Principles
37.010.
Guidelines for Sponsorship of RI Meetings, Events, Projects, andPrograms
51.010.5.
Use of Emblem in Magazine Advertising
51.020.1.
Guidelines for Rotary Club, District, and other Rotary Entity
Electronic Publications

34.040.

Use of Name
When used by itself, the word “Rotary” normally refers to the entire organization,
Rotary International. It also means the ideals and principles of the organization.
Use of the word “Rotary,” by itself, is limited to those uses approved in theconstitutional documents or as authorized by the Board. (June 1998 Mtg., Bd. Dec.
348)
Source: June 1928 Mtg. , November 1996 Mtg., Bd. Dec. 69.
See also February 1996 Mtg., Bd. Dec. 198

34.040.1.

Use of Name or Emblem for Political Means
Clubs shall not use the Rotary name or emblem or other of the Rotary Marks forthe purpose of furthering political campaigns. Any use of Rotary fellowship to gain
political advantage is foreign to the spirit of Rotary. (January 2020 Mtg., Bd. Dec.
85)
Source: February-March 1983 Mtg., Bd. Dec. 289;
Amended by September 2016 Mtg., Bd. Dec. 28; January 2020 Mtg., Bd. Dec. 85

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295

Use of Rotary Marks in Connection with Buildings and Other Permanent Structures
The use of the Rotary Marks without the further identifying language of the Rotaryclub, Rotary district or other Rotary Entity involved in connection with any project
implies financial or moral RI obligation in connection with such project. Therefore,
to avoid any future RI involvement, either directly or by implication, any Rotaryclub, Rotary district or other Rotary Entity which contemplates the construction or
acquisition of a building or other permanent structure:••should ensure that neither the name of such venture nor any legal documents inconnection therewith reference either the name, “Rotary," without the further
identifying language of the Rotary club, Rotary district or other Rotary Entity
involved or the name, "Rotary International."
should not affix any of the Rotary Marks thereto in any permanent manner, suchas etching the Rotary name or emblem into the facade of a building or inlaying
the Rotary name or emblem into a floor. The Board will not require the removalof any Rotary Marks which have been permanently affixed to a building prior
to 2001 where the removal of such would cause permanent and irreparable
damage to the building, and/or incur unreasonable costs to a Rotary club, Rotary
district or other Rotary Entity.

(See Rotary Code of Policies section 34.040.6.) (July 2015 Mtg., Bd. Dec. 16)
Source: July 1944 Mtg., Bd. Dec. 26;
Amended by November 2001 Mtg., Bd. Dec. 68; May 2011 Mtg., Bd. Dec. 202; July 2015 Mtg., Bd.
Dec. 1634.040.3.

Use of Rotary Marks by RI Officers in Publications
Incoming, current, and past officers of RI and those Rotarians appointed by thepresident or the Board to serve in various capacities are authorized to use the Rotary
Marks in publications, printed or electronic, in connection with their roles as RI
leaders. In each such instance, the use shall include a clear indication of thecapacities in which they have served and the years of such service to RI. Rotarysenior leaders may publish and sell books about their Rotary experiences without
being licensed by RI, provided that all net proceeds from the book sales are donatedto TRF and the book publisher is either licensed or released by RI to reproduce theRotary Marks, with the approval of the general secretary. Each such publication
shall include in a prominent location a statement that it is not an official publicationof RI. (January 2010 Mtg., Bd. Dec. 107)
Source: October 2003 Mtg., Bd. Dec. 77;
Amended by November 2009 Mtg., Bd. Dec. 48; January 2010 Mtg., Bd. Dec. 107

34.040.4.

Use of Rotary Marks on Websites of RI Officers
Incoming, current, and past officers of RI and those Rotarians appointed by thepresident or the Board to serve in various capacities are authorized to use the Rotary
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such instance, the use shall include a clear indication of the capacities in which they
have served and the years of such service to RI. Every consideration shall be madeto ensure that it is clear that the website is that of the Rotarian and not a RI site, so
as to avoid confusion among Rotarians and potential liability for RI. If necessary,
the general secretary may require a disclaimer to be placed on such websites. Useof the Rotary Marks in domain names should comply with Board policy set forthin section 52.020.1. (October 2003 Mtg., Bd. Dec. 77)
Source: October 2003 Mtg., Bd. Dec. 77

34.040.5.

Use of Name “Rotary” in Connection with Club or District Foundations
A Rotary club or group of clubs may use the name "Rotary" in connection with clubor district foundation activities, provided:
1. such use relates the activity to the club or clubs concerned and not to RI;
2. the word "international" is not used in connection with or in the name of a clubor district foundation activity;
3. the name of the club or district foundation activity begins with the name of theclub or the district designation;
4. the words "Rotary" and "foundation," when used in connection with a club or
district foundation activity, be separated in the name of the activity;
The general secretary may act in behalf of the Board in authorizing Rotary clubs touse the name "Rotary" in incorporating club or district foundation activities inaccordance with the foregoing. For the purposes of this section the definition of“incorporate” is the same as for incorporation of a club or district. (November 2008
Mtg., Bd. Dec. 104)
Source: May-June 1964 Mtg., Bd. Dec. 220; November 2008 Mtg., Bd. Dec. 104

34.040.6.

Use of Name “Rotary,” or other Rotary Marks by Rotary Entities
When used by itself, the word “Rotary” or the Rotary Emblem normally refers to
the entire organization, Rotary International. It also means the ideals and principlesof the organization. All club, district, multidistrict and other Rotary Entity
activities, projects or organizations must include identifiers of the club, district,multidistrict group, zone or other Rotary Entity when using the name “Rotary,” orother Rotary Marks. In limited instances and otherwise in accordance with policy(see Brand Center for guidelines) a geographic identifier may be used, provided it
accurately represents the interests of each club in that area and appropriate
approvals are sought from the district governors, club presidents and/or directors.
Such identifier must immediately follow or precede “Rotary.” Such identifier must
be in close proximity to and in equal prominence with the Rotary Emblem or otherof the Rotary Marks.

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The Rotary Marks must always be reproduced in their entirety. No abbreviations,prefixes or suffixes such as “Rota” are permitted, except for use in “Interota” forthe periodic Interota meetings. No alterations, obstructions or modifications of theRotary Marks are permitted. The simplified wheel is to be used only together with
“Rotary” as part of the simplified signature lock-up or with “Interact” or “Rotaract”
as part of the simplified signatures. RI allows for overwriting of the Rotary emblem
or other Rotary mark (watermarked, printed, screened or embossed), provided the
Rotary emblem or other Rotary Mark is not otherwise partially covered and/or
obstructed.
For correct color reproductions of the Rotary emblem and other of the Rotary
Marks, current guidelines are found in the Brand Center athttps://brandcenter.rotary.org which gives further specifications for reproducing
the Rotary emblem and guidelines for maintaining a standardized, coordinatedidentity for all Rotary materials. Rotarians are reminded that Rotary is both a local
and a global organization and even local uses may enjoy global recognition throughthe use of the Internet. Different cultures have different standards and different
sensitivities. Any use of the Rotary Marks under these guidelines should attempt to
be culturally sensitive and in concert with the Object of Rotary. RI reserves theright to review and approve any uses of the Rotary Marks. The Rotary Marks may
not be depicted in combination with images of guns, weapons, or other armaments.
Rotary Entity activities, projects or organizations that are to include the name
“Rotary,” or other Rotary Marks without a further qualifier, must first seek an
exception to policy from the Board. Rotarians coordinating existing activities,
projects and organizations should review and make necessary changes consistent
with this policy. (June 2022 Mtg., Bd. Dec. 159)
Source: February 1996 Mtg., Bd. Dec. 198; May 2000 Mtg., Bd. Dec. 399;
Amended by May 2003 Mtg., Bd. Dec. 368; May 2011 Mtg., Bd. Dec. 202; June 2013 Mtg., Bd. Dec.
242; January 2015 Mtg., Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec. 195;
July 2015 Mtg., Bd. Dec. 16; October 2015 Mtg., Bd. Dec. 37; June 2017 Mtg., Bd. Dec. 172;
September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29;
October 2019 Mtg., Bd. Dec. 57; February 2022 Mtg., Bd. Dec. 76; June 2022 Mtg., Bd. Dec. 159

34.040.7.

Requests for Exception to Guidelines for Use of “Rotary” Name or Other of theRotary Marks
When considering requests for exception to policy set forth in section 34.040.6.,
the Board may consider:
1. The organizing group’s attempt to work with the general secretary to bring thename of the project or activity into compliance with Board policy
2. The ease or difficulty with which the organizing group could bring its name into
compliance with Board policy

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3. The length of time the organizing group has been using the non-compliant
name, with greater consideration given to projects, activities or organizations
with a longer, demonstrated period of use
4. The merit of the project, activity or organization and the benefit it brings to the
Rotary movement as a whole
5. Whether the proposed non-compliant name in some other way accurately
identifies the organizing group involved
6. Whether the proposed non-compliant name could create a likelihood ofconfusion with Rotary International or with any other Rotary Entity or with aproject, activity or organization of Rotary International or any other Rotary
Entity7. Whether the organizing group is a recognized Rotary Entity
8. Whether the organizing group is otherwise compliant with Board policy
9. The degree to which the project or activity or the name of the project, activity
or organization could expose RI to liability
If the group is not a Rotary Entity and/or the project, activity or organization is notunder the full control of a Rotary Entity, then the Board may grant an exception for
the group to enter into a license agreement with RI for use of the Rotary name orother of the Rotary Marks, based on the above criteria. The agreement shall include
RI’s standard licensing terms, including, but not limited to, terms requiring
insurance and indemnification.
If the group is a Rotary Entity and the project, activity or organization is under thefull control of the Rotary Entity, then a Board exception may be granted for use of
the “Rotary” name or other of the Rotary Marks without a further identifier of thename of the Rotary Entity and a license agreement is not required.
Under the “full control of a Rotary Entity” shall be defined as follows:
1. A Rotary club, Rotary district or group of Rotary clubs or Rotary districts issolely responsible for the governance of the project, activity or organization
2. This level of Rotary Entity governance must be demonstrated by the requestinggroup to the satisfaction of RI and may come in a number of different forms,
including, but not limited to:a. the Rotary club, district or other Rotary Entity is responsible for the direct,
daily operational administration and control of the project, activity ororganization, including, but not limited to, review and approval of thebudget, including the expenditures for any project, activity or organization,orRotary International Code of Policies
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b. the Board of Directors or equivalent governing body of the project, activity
or organization consists solely of every Rotary club President (orPresident’s designate) or every Rotary district governor (or governor’s
designate) of all Rotary clubs or districts involved and/or present in thegeographic region, andc. such governing body shall have operational and administrative control,
including, but not limited to, review and approval of the budget, including
all expenditures for any programs or other endeavors and selection of theRotary Entity’s projects, activities or organizations.
3. Rotarian involvement and/or support in the form of monetary donations and/or
volunteer time does not establish governance of the project, activity ororganization, even if the support comes from every club in a district or fromevery district in a region and even if every club president or district governor in
the applicable region supports the project, activity or organization.
An exception for use of the “Rotary” name or other of the Rotary Marks does notalso carry with it an exception to use the Rotary emblem or any other of the Rotary
Marks.
The general secretary is asked to bring any existing projects, activities andorganizations into compliance with current policy. (January 2020 Mtg., Bd. Dec.
85)
Source: November 2008 Mtg., Bd. Dec. 46;
Amended by October 2014 Mtg., Bd. Dec. 61; July 2015 Mtg., Bd. Dec. 16; January 2020 Mtg., Bd.
Dec. 8534.040.8.

Use of Word “Rotary” by Other Groups
Except as concerns groups organizing to form Rotary clubs under the direction of
the governor, the use of the word "Rotary" by any group in such manner as toindicate or imply status as a Rotary club or as an affiliate of a Rotary club or of RI
is not authorized and shall not be permitted. Therefore, the Board instructs thegeneral secretary to take such steps as may be practicable or necessary to stop any
such unauthorized use of the word "Rotary." (October 2015 Mtg., Bd. Dec. 75)
Source: January 1948 Mtg., Bd. Dec. 108;
Amended by October 2015 Mtg., Bd. Dec. 75

34.040.9.

Use of Name “Rotary” and Rotary Emblem by Former Rotarians
Except as concerns groups organizing to form Rotary clubs under the direction of
the governor, the use of the word "Rotary" or any abbreviation or portion thereofby any group in such manner as to indicate or imply status as a Rotary club or as
an affiliate of a Rotary club or of RI is not authorized and shall not be permitted.
Inasmuch as the constitution and bylaws contain no provisions to cover thesituation, it is manifestly impossible for the Board to recognize an organization ofRotary International Code of Policies
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involuntary past Rotarians as a body having any connection with RI and particularly
it is impossible for the Board to permit or encourage the use of any name by anorganization which would indicate connection with RI which does not exist andcannot exist until such time as the constitution and bylaws of RI are amended so as
to provide for it.
Notwithstanding its sympathetic understanding and appreciation of the interest andmotives which may prompt former or involuntary past members of Rotary clubs toassociate themselves in fellowship groups or other groups, the Board instructs thegeneral secretary to call the foregoing policies to the attention of any group of
former or involuntary past members of Rotary clubs, which may be making use of,or wish to use, the name "Rotary, " “Rotarians,” and/or the Rotary emblem,
advising that the group does not have official status and that its use of the Rotaryname (or any abbreviation or portion thereof) and/or emblem is not authorized andfurther, calling upon such group not to use or to discontinue immediately use of thename "Rotary," “Rotarians,” and/or the Rotary emblem. (September 2017 Mtg., Bd.
Dec. 24)
Source: June 1925 Mtg., Item IV(k); January 1948 Mtg., Item 108; January 1950 Mtg., Item 81; June
1962 Mtg., Bd. Dec. 27; May-June 1963 Mtg., Bd. Dec. 188;
Amended by October 2015 Mtg., Bd. Dec. 75; September 2017 Mtg., Bd. Dec. 24

34.040.10.

Use of Rotary Name and Emblem by Other Organizations
No matter how worthy may be the purposes of such organizations or groups or theambitions of such individuals, RI cannot permit them to appropriate the name oremblem of Rotary or other of the Rotary Marks without thereby endangering thepreservation of the name and insignia of Rotary for the exclusive use and benefit ofRotarians. RI does not seek to discourage organizations or groups desiring toemulate the example of Rotary clubs but believes that suitable names and insignia
can be devised by such organizations and groups without infringing upon theterminology and insignia of Rotary, and all Rotarians are encouraged to give their
sympathetic assistance and encouragement to any group seeking to emulate theexample of Rotary. (January 2020 Mtg., Bd. Dec. 85)
Source: July 1939 Mtg., Bd. Dec. 26;
Amended by January 2020 Mtg., Bd. Dec. 85

34.040.11.

Use of Name “Rotary” in Connection with Club Activities
Use of the word “Rotary” in connection with or in the name of an activity of a clubor group of clubs must relate the activity directly to such club or group of clubs andneither directly or indirectly to Rotary International. Use of the word “Rotary” (orany abbreviation or portion thereof) is not authorized in connection with or in thename of an activity that is not under full control of a Rotary club or group of Rotary
clubs or in connection with or in the name of any organization, the membership ofwhich includes non-Rotarian individuals or organizations. (See Rotary Code of
Policies section 34.040.6.) (September 2017 Mtg., Bd. Dec. 24)

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Source: March 1961 Mtg., Bd. Dec. 206;
Amended by May 2011 Mtg., Bd. Dec. 202; September 2017 Mtg., Bd. Dec. 24.
Affirmed by June 2001 Mtg., Bd. Dec. 383

34.040.12.

Use of the Name “Rotary,” the Rotary Emblem, or Other Rotary Marks in
Multidistrict Activities
All club, district, multidistrict and other Rotary Entity activities, projects andorganizations must include identifiers of the club, district, multidistrict group, zone
or other Rotary Entity when using the name “Rotary,” the Rotary Emblem or otherRotary Marks. In limited instances and otherwise in accordance with policy (seeBrand Center for guidelines), a geographic identifier may be used, provided it
accurately represents the interests of each club in that area and appropriate
approvals are sought from the district governors, club presidents and/or directors.
Such identifier must be in close proximity to and in equal prominence with theRotary Emblem or other of the Rotary Marks (see Brand Center). In order to clarify
that the activity, project or organization is not one of RI or TRF, its promotional
materials, printed and electronic, and especially on any donation page, shall statethat the activity, project or organization is one of a local nature.
The Rotary Marks must always be reproduced in their entirety. No abbreviations,prefixes or suffixes such as “Rota” are permitted, except for use in “Interota” forthe periodic Interota meetings. No alterations, obstructions or modifications of theRotary Marks are permitted. The simplified wheel is to be used only together with
“Rotary” as part of the simplified signature lock-up or with “Interact” or “Rotaract”
as part of the simplified signatures. RI allows for overwriting of the Rotary emblem
or other Rotary Mark (watermarked, printed, screened or embossed), provided the
Rotary emblem or other Rotary Mark is not otherwise partially covered and/or
obstructed.
Rotary Entity activities, projects or organizations that are to include the name
“Rotary,” the Rotary Emblem, or other Rotary Marks without a further identifiermust first secure an exception to policy from the Board. Rotarians coordinating
existing doctor banks and similar club, district, multidistrict and other Rotary Entity
activities, projects or organizations should review and make necessary changes tothe activity, project or organization names and materials, consistent with thispolicy. (June 2022 Mtg., Bd. Dec. 159)
Source: February 1996 Mtg., Bd. Dec. 198; June 2013 Mtg., Bd. Dec. 242;
Amended by May 2000 Mtg., Bd. Dec. 399; November 2006 Mtg., Bd. Dec. 35; January 2015 Mtg.,
Bd. Dec. 117; May 2015 Mtg., Bd. Dec. 166; July 2015 Mtg., Bd. Dec. 16; October 2015 Mtg., Bd.
Dec. 37; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd.
Dec. 29; October 2019 Mtg., Bd. Dec. 57; June 2022 Mtg., Bd. Dec. 159

34.040.13.

Use of the Rotary Marks by Rotary Alumni Associations
When used by itself, the word “Rotary” refers to the entire organization, RotaryInternational. It also means the ideals and principles of the organization. Rotary
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the name “Rotary” in their organizational name but only together with identifiersof the Rotary district or Rotary zone. Such identifier must immediately precede orfollow “Rotary.” An acceptable example would be “Rotary District XXXX Alumni
Association.” In limited instances and otherwise in accordance with policy (seeBrand Center for guidelines), a geographic identifier may be used, provided it
accurately represents the interests of the alumni association in that area andappropriate approvals are sought from the district governors. Such identifier must
immediately follow or precede “Rotary.” Such identifier must be in close proximity
to and in equal prominence with the Rotary Emblem or other of the Rotary Marks.
(June 2022 Mtg., Bd. Dec. 159)
Source: January 2015 Mtg., Bd. Dec. 117;
Amended by June 2017 Mtg., Bd. Dec. 149; October 2019 Mtg., Bd. Dec. 29; June 2022 Mtg., Bd.
Dec. 159

34.040.14.

Use of the “Rotary” Trademark, Masterbrand Signature, Simplified Signature, orMark of Excellence by Programs of Scale Awardees
When used by itself, the word “Rotary” or the Mark of Excellence or MasterbrandSignature or Simplified Signature normally refers to the entire organization, RotaryInternational. It also means the ideals and principles of the organization. All
Programs of Scale Awardees, where possible, must include identifiers of theclub(s), district(s) or multidistrict group or other Rotary Entity when using the“Rotary,” Mark of Excellence, Masterbrand Signature, or Simplified Signature.
Such identifier must be used in a lockup with the official program name and in
conjunction with program implementation, including, but not limited to, on
merchandise, signage, and other visual recognition of the Programs of Scale award.
When space or the media do not allow for use of a lockup, the Rotary Marks may
be used alone, provided that the Programs of Scale awardee shares with RotaryInternational in advance of use, all use cases, including merchandise, signage, andother visual recognition and that use is approved by RI.
Each Programs of Scale Grant Agreement will include standard RI licensing terms,
including those related to insurance and indemnification. Programs of Scaleawardees will only purchase merchandise with the Marks from RI Licensed
Vendors, where reasonably available. If not reasonably available, a one-time
exception may be sought from RI Licensing.
All participants in Programs of Scale will use the following disclaimer on allmaterials:“[Programs of Scale award name] is a program sponsored by the Rotary
Club/District of [Club/District name]. [Programs of Scale awardee name] is not a
program of The Rotary Foundation or Rotary International.”
Other Rotary club and district organizations participating in the Programs of Scaleaward and the other partner organizations providing goods and services to theprogram shall maintain insurance.

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The Rotary Marks must always be reproduced in their entirety. No alterations,obstructions or modifications of the Rotary Marks are permitted. The simplified
wheel is to be used only together with “Rotary” as part of the simplified signaturelock-up. RI allows for overwriting of the Rotary emblem or other Rotary Mark(watermarked, printed, screened or embossed), provided the Rotary emblem orother Rotary Mark is not otherwise partially covered and/or obstructed.
For correct color reproductions of the Rotary emblem or other of the Rotary Marks,
current guidelines are found in the Brand Center at https://brandcenter.rotary.org
which give further specifications for reproducing the Rotary emblem and guidelines
for maintaining a standardized, coordinated identity for all Rotary materials.
Rotarians are reminded that Rotary is both a local and a global organization andeven local uses may enjoy global recognition through the use of the Internet andother electronic communications. Different cultures have different standards anddifferent sensitivities. Any use of the Rotary Marks under these guidelines shouldattempt to be culturally sensitive and in concert with the Object of Rotary. RI
reserves the right to review and approve any uses of the Rotary Marks. The Rotary
Marks may not be depicted in combination with images of guns, weapons, or otherarmaments. (February 2022 Mtg., Bd. Dec. 76)
Source: June 2021 Mtg., Bd. Dec. 187;
Amended by February 2022 Mtg., Bd. Dec. 76

34.040.15.

Use of the Word “Rotarian” in Club Publications
Clubs shall not use the word “Rotarian” as part of the name of the local club
publication. (May 2003 Mtg., Bd. Dec. 324)
Source: COL 80-102

34.040.16.

Use of Geographic Designations with “Rotary International”
No club or group of clubs should adopt and operate under any name other than that
under which it or they are organized under the RI Constitution. Every district should
use the name “Rotary International,” thereby indicating the universality of theideals, principles and objects of Rotary. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1934 Mtg., Bd. Dec. 201

Cross-References
52.020.1.
Guidelines for Rotary Club, District, and other Rotary Entity
Electronic Publications

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34.050.

Use of Stationery

34.050.1.

Use of Official Stationery
All Rotary International business should be conducted on stationery bearing thename and emblem of the association. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1919 Mtg., Bd. Dec. 3

34.050.2.

Use of Rotary Marks by RI Officers on Letterhead Stationery of RI and Other
Organizations, or for Commercial Purposes
The use of the RI letterhead is restricted to incoming, current and past officers of
RI, or those Rotarians appointed by the president or the Board to serve in various
capacities, with the understanding that, as to such capacities as may be listed, theyears of service to RI should be clearly indicated. RI letterhead may only be used
for Rotary-related business. No incoming, current, or past RI officer nor any
Rotarian appointed by the president or the Board to serve in various capacities is
authorized to use the Rotary Marks in conjunction with the trademarks or on theletterhead of any other organization or for any commercial purpose. (October 2003
Mtg., Bd. Dec. 77)
Source: November 1982 Mtg., Bd. Dec. 180;
Amended by May 2003 Mtg., Bd. Dec. 325; October 2003 Mtg., Bd. Dec. 77

34.060.

Other Rotary Emblems

34.060.1.

Rotary Programs Logos
The general secretary shall create and update from time to time, logos and otherindicia that are in alignment with current guidelines to be used for the various
Rotary Programs, in order to create a standardized, coordinated identity for all
Rotary materials. (See the RI Brand Center at https://brandcenter.rotary.org.
(February 2022 Mtg., Bd. Dec. 76)
Source: October 2013 Mtg., Bd. Dec. 63;
Amended by May 2015 Mtg., Bd. Dec. 166; February 2022 Mtg., Bd. Dec. 76

34.060.2.

Use of Logo with RI or TRF Programs
The general secretary is, when reviewing future proposed logos for a program or
activity of RI or its Foundation, to consider including the Rotary emblem in thelogos if such can be done without lessening RI’s legal trademark rights or creatinga badge that could be understood to identify a non-Rotarian as a Rotarian. (June1998 Mtg., Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 136

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305

Rotary Program Logos and RI Emblem
The design of Rotary program logos that do not in some manner incorporate the RI
emblem weakens and impedes the communication to the public of the associationof Rotary with successful programs and projects. Therefore, all program logos
currently in use by RI and its Foundation, and all such logos deemed necessary in
the future, should include the Rotary emblem. The public relations value ofincorporating the Rotary emblem with program logos of RI and its Foundation
outweighs the possible mis-identification of a non-Rotarian as being a Rotarian.
The annual theme logo shall be the Rotary wheel along with the annual theme.
(October 2015 Mtg., Bd. Dec. 37)
Source: October 1993 Mtg., Bd. Dec. 103; January 2011 Mtg., Bd. Dec. 127;
Amended by May 2011 Mtg., Bd. Dec. 178; October 2015 Mtg., Bd. Dec. 37

34.060.4.

Interact and Rotaract Marks
The Interact and Rotaract Marks are for the exclusive use of the Interact andRotaract clubs bearing those names and the members of those clubs:
1. When displayed by individual club members, the Interact and Rotaract
emblems may be used without further information.
2. When the Interact and Rotaract emblem is used to represent an Interact orRotaract club, the name of the club should appear with the emblem, as shownin the RI Brand Center at https://brandcenter.rotary.org. “Interact,” “Rotaract,”
the Interact emblem, and the Rotaract emblem must always be reproduced intheir entirety. No alterations, obstructions or modifications of “Interact,”“Rotaract,” the Interact emblem, or the Rotaract emblem are permitted. No
abbreviations, prefixes or suffixes such as “Rota” are permitted, except for use
in “Interota” for the periodic Interota meetings.
The Interact emblem and the Rotaract emblem should be reproduced in thecolors and manner shown in the RI Brand Center athttps://brandcenter.rotary.org.
3. When the Interact or Rotaract emblem is used to represent district Interact orRotaract activities the district number should appear with the emblem, as shownin the RI Brand Center at https://brandcenter.rotary.org.
No publication may bear the Interact or Rotaract emblem without the name of theclub or number of the district except those published by or under the authority ofRotary International for the use of Rotary, Interact or Rotaract clubs in establishingor carrying out the affairs of one of the sponsored clubs.
No other use of the Interact and Rotaract emblems is permitted by RotaryInternational which has legal control of all the Rotary Marks. (February 2022 Mtg.,
Bd. Dec. 76)

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Source: June 1990 Mtg., Bd. Dec. 295;
Amended by January 2010 Mtg., Bd. Dec. 117; October 2013 Mtg., Bd. Dec. 63; May 2015 Mtg.,
Bd. Dec. 166; October 2015 Mtg., Bd. Dec. 37; February 2022 Mtg., Bd. Dec. 76

34.070.

Reproduction of the 4-Way Test
All reproductions of The 4-Way Test should be in the following form:
THE 4-WAY TESTOf the things we think, say or do
1) Is it the TRUTH?
2) Is it FAIR to all concerned?
3) Will it build GOODWILL and BETTER FRIENDSHIPS?
4) Will it be BENEFICIAL to all concerned?
The sole purpose of the reproduction should be the development and maintenanceof high ethical standards in human relations. Any reproduction should not be adirect part of any advertisement intended to increase sales or profits. It may,
however, be used in a letterhead or literature, if done in a way to explain that asincere attempt is being made to have all of the human relations of the firm,organization or institution conducted along the lines of the 4-Way Test. (June 1998
Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 138.
See also January 1943 Mtg., Bd. Dec. 142

34.080.

Rotary Mottos
Service Above Self and One Profits Most Who Serves Best are the official Rotary
Mottos. Service Above Self is the principal motto of Rotary. (June 2010 Mtg., Bd.
Dec. 182)
Source: COL 50-11, COL 51-9, COL 89-145, COL 01-678, COL 04-271; COL 10-165

Cross-References
41.010.
Interact
Article 12
Rotaract Clubs

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307

A RTICLE 35. L ICENSING
35.010.
35.020.
35.030.
35.040.
35.050.
35.060.
35.070.

General RI Licensing Principles
Granting of an RI License
General Secretary’s Responsibilities
Use of Rotary Marks by Rotarians
Specific Limitations on Use of Rotary Marks
Advertising and Marketing Limitations
Miscellaneous Licensing Matters35.010.

General RI Licensing Principles

35.010.1.

Reproduction of the Rotary Marks
When produced by licensees, the Rotary Marks must conform to the description,color and proportion specifications adopted by the Board. (November 2000 Mtg.,
Bd. Dec. 133)
Source: COL 80-102; January 1956 Mtg., Bd. Dec. 94; November 1996 Mtg., Bd. Dec. 69;
Amended by November 2000 Mtg., Bd. Dec. 133

35.010.2.

Prohibition Against Altering Rotary Marks
Note: “Rotary Marks” are any emblems or names registered and owned by RotaryInternational. (See Section 34.005.)
The Rotary Marks should not be altered, modified or obstructed in any way, or
reproduced other than in their complete form. No abbreviations, prefixes or suffixes
such as “Rota” are permitted. The simplified wheel is to be used only together with
“Rotary” as part of the simplified signature lock-up or with “Interact” or “Rotaract”
as part of the simplified signatures. RI allows for overwriting of the Rotary emblem
or other Rotary mark (watermarked, printed, screened or embossed), provided the
Rotary emblem or other Rotary Mark is not otherwise partially covered and/or
obstructed. The general secretary should strictly enforce the prohibition of licensing
products that alter, modify or obstruct the Rotary Marks, including situations where
the general secretary becomes aware of products that do not reproduce the Marksin their entirety. (October 2019 Mtg., Bd. Dec. 57)
Source: April 1929 Mtg., Bd. Dec. IV. q; January 1956 Mtg., Bd. Dec. 94; June 1996 Mtg., Bd. Dec.
297; November 1996 Mtg., Bd. Dec. 69;
Amended by June 2013 Mtg., Bd. Dec. 242; September 2017 Mtg., Bd. Dec. 24; April 2019 Mtg.,
Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29; October 2019 Mtg., Bd. Dec. 57

35.010.3.

Lapel Pins
RI licenses lapel pins that alter the RI emblem in the following approved manner:
A precious stone at the hub and/or designations of office or membership categories
may be added only for use by club members and only when specifically authorizedRotary International Code of Policies
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and listed as licensed products in the license agreement. Such alterations shall bemade so as not to deface the Rotary emblem or detract from its essential dignity.
(June 1998 Mtg., Bd. Dec. 348)
Source: May 1962 Mtg., Bd. Dec. 183; November 1996 Mtg., Bd. Dec. 69

35.010.4.

Watches and Clocks
RI may license watches and clocks containing the Rotary emblem as the entire faceof the watch or clock, provided that the keyway is accurately reproduced thereon,even though the watch or clock hands may cause minor obstructions of the emblem
from time to time, and even if the hands originate from the center of the emblem,
provided that the emblem, including the keyway, is otherwise reproduced in its
entirety. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

35.010.5.

Limitation on RI Merchandise Solicitations
Individuals or companies who are not licensed to sell merchandise bearing theRotary Marks may not solicit districts, clubs or Rotarians to purchase merchandise
bearing the Rotary Marks. Only vendors properly licensed by Rotary International
may solicit districts, clubs or Rotarians to purchase merchandise bearing the Rotary
Marks.
On occasion, Rotarians will need to produce customized merchandise bearing theRotary Marks for a specific event or purpose. All Rotarians should always first seekout licensed Rotary vendors for such customized merchandise. In the event thatsuch customized merchandise is not reasonably available from a RI Licensee at acompetitive price, RI shall issue a one-time release to a non-licensed vendor,
provided that those goods are subject to the equivalent review and pre-approval
process as Licensed Products. In each case, the non-licensed vendor must obtainthe specific approval of RI to use any of the Rotary Marks. (June 1998 Mtg., Bd.
Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 239; November 1996 Mtg., Bd. Dec. 69; February 1998 Mtg., Bd.
Dec. 252

35.010.6.

List of Official Rotary Licensees
The general secretary shall publish the name and relevant information of all current
licensees who are up-to-date with their royalty payments on the RI website.
(January 2020 Mtg., Bd. Dec. 99)
Source: June 1997 Mtg., Bd. Dec. 317;
Amended by January 2020 Mtg., Bd. Dec. 99

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309

Control of Piracy of RI’s Intellectual Property
Rotary International will continue to enhance its efforts to control piracy of theRotary Marks. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1995 Mtg., Bd. Dec. 78; November 1996 Mtg.,
Bd. Dec. 69

Cross-References
35.040.1.
Districts and Clubs Purchasing Merchandise Bearing the RotaryMarksRotary International Code of Policies
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310

35.020.

Granting of an RI License

35.020.1.

License Types and Royalty Rates
Type 1
An entity which manufactures and/or sells merchandise bearing Rotary Marks only
to other RI licensees or to Rotary International, and which is not interested inmarketing licensed merchandise directly to the Rotarian Market or to the generalpublic. A Type 1 licensee pays RI a 2% royalty on total gross sales, makes a onetime application fee of US$100, makes annual royalty payments and has no annual
minimum royalty payment obligation.
Type 3
An entity which supplies fundraising programs/products. A Type 3 licensee pays
RI a 5% royalty on total gross sales to the Rotarian Market, and a 2% royalty on
total gross sales to other RI licensees. A Type 3 licensee makes a one-time
application fee of US$1000, makes semiannual royalty payments and has an annual
minimum royalty payment obligation of US$1000.
Type 4A
An entity which manufactures and/or sells an unlimited portfolio of merchandise
bearing Rotary Marks and other goods to the Rotarian Market, other RI licensees
and/or the general public. A Type 4A licensee pays RI a 10% royalty on total grosssales to the Rotarian Market and to the general public, and a 2% royalty on total
gross sales to other RI licensees. A Type 4A licensee makes a one-time application
fee of US$1000, makes semiannual royalty payments and has an annual minimum
royalty payment obligation of US$1000.
Type 4B
An entity which manufactures and/or sells a limited portfolio of merchandise
bearing Rotary Marks and other goods, not to exceed five products, to the Rotarian
Market, other RI licensees and/or the general public. A Type 4B licensee pays RI a
10% royalty on total gross sales to the Rotarian Market and to the general public,
and a 2% royalty on total gross sales to other RI licensees. A Type 4B licensee
makes a reduced one-time application fee of US$250, makes semiannual royalty
payments and has a reduced annual minimum royalty payment obligation of
US$250.
Type 4C
A Rotary Entity that manufactures and/or sells a limited portfolio of merchandise
bearing Rotary Marks and other goods, not to exceed five products, to the Rotarian
Market, other RI licensees and/or the general public and donates 100% of theproceeds (as defined in the license agreement) from the sale of said merchandise to
The Rotary Foundation or its Associate Foundations. A Type 4C licensee pays RI
a reduced 1% royalty on total gross sales to the Rotarian Market, to the generalpublic and/or to other RI licensees. A Type 4C licensee makes a reduced one-time
application fee of US$250, makes semiannual royalty payments and has no annualRotary International Code of Policies
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311

minimum royalty payment obligation. Any royalty fees received by RotaryInternational from this license type shall be transferred to The Rotary Foundation
Annual Fund.
(See Section 71.020.3. for additional policies regarding sales promoting the
PolioPlus Campaign.)
Type 5A large international entity with brand name recognition which manufactures
and/or sells merchandise bearing Rotary Marks through retail outlets worldwide. A
Type 5 licensee pays RI a 10% royalty on total gross sales to the Rotarian Market
and the general public, and a 2% royalty on total gross sales to other RI licensees.
A Type 5 licensee makes a one-time application fee of US$2000, makes semiannual
royalty payments and has an annual minimum royalty payment obligation of
US$2000. (June 2009 Mtg., Bd. Dec. 232)
Source: February 1995 Mtg., Bd. Dec. 168; July 1995 Mtg., Bd. Dec. 25; February 1996 Mtg., Bd.
Dec. 196; November 1996 Mtg., Bd. Dec. 69;
Amended by June 2005 Mtg., Bd. Dec. 297; February 2007 Mtg., Bd. Dec. 157; June 2009 Mtg., Bd.
Dec. 232

35.020.2.

Criteria for Granting a RI License
The criteria which RI considers when granting/denying a RI license include, but are
not limited to the following:
1. specifically approved merchandise (samples)
2. RI specific catalog
3. ready stock in a warehouse
4. fax and/or regular order number
5. customer service component
6. credit to clubs and governors
7. acceptance of credit cards
8. quality control by RI
9. merchandise guarantee by the licensee to the buyer
10. willingness to display and sell merchandise at RI meetings
11. financial stability
12. experience in the business13. import/export capability
14. willingness to network with other licensees

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The meeting of any or all of these standards does not guarantee a license from RI.
RI maintains, in its sole discretion, the right to grant or deny any license application.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

35.020.3.

Selection of Licensees Under RI’s Licensing System
In granting licenses, RI will give preference to those entities which can support theoverall goals of modernizing RI's licensing system. RI will use appropriate
marketing techniques to encourage companies which can comply with RI licensing
requirements to obtain licenses from RI. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1996 Mtg., Bd. Dec. 69

35.030.

General Secretary’s Responsibilities

35.030.1.

Assurance of Supplies to Rotarians
The general secretary should maintain appropriate sources of merchandise forclubs, districts and Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd. Dec. 69

35.030.2.

Licensing Budgets and Targets
The general secretary shall set and monitor annual licensing targets and budgets,and make related regular reports to the Board. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; November 1996 Mtg., Bd. Dec. 69

35.030.3.

Enforcement of Licensing Agreements
The general secretary shall enforce the minimum requirements of the RI licensing
agreement, including royalty payments and reporting requirements. However, thegeneral secretary shall allow licensees who have not been fulfilling requirements
an opportunity to reconcile for past years before terminating such licenses. Where
appropriate, the general secretary shall decline to enter into new agreements withlicensees who are not in compliance with their existing agreements. (June 1998
Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 56; June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd.
Dec. 69

35.030.4.

Termination of Licensees for Non-Compliance with Agreements
The general secretary shall take all necessary action when dealing with licensees
who have not complied with their agreement with RI, including, where appropriate,
termination of existing agreements. (June 1998 Mtg., Bd. Dec. 348)

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Source: June 1996 Mtg., Bd. Dec. 296 ; November 1996 Mtg., Bd. Dec. 69. See also October 1993
Mtg., Bd. Dec. 56

35.030.5.

Audits of Licensees
As necessary, the Secretariat staff is urged to vigorously pursue audits and thepayment of unpaid royalties. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1995 Mtg., Bd. Dec. 246; November 1996 Mtg., Bd. Dec. 69

35.030.6.

Licensee Presence at International Meetings
Where appropriate, the general secretary shall decline to enter into agreements withlicensees for space at the International Assembly, International Convention andother relevant meetings, where such licensees are not in compliance with theiragreements. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 296; November 1996 Mtg., Bd. Dec. 69

35.030.7.

Promotion of Licensees
The general secretary shall publish the name and relevant information of all current
licensees who are up-to-date with their royalty payments on the RI website.
The general secretary also shall promote the purchase of merchandise bearing theRotary Marks from official licensees through appropriate channels. (January 2020
Mtg., Bd. Dec. 99)
Source: June 1995 Mtg., Bd. Dec. 242; November 1996 Mtg., Bd. Dec. 69;
Amended by June 1997 Mtg., Bd. Dec. 317; November 2006 Mtg., Bd. Dec. 35; June 2010 Mtg., Bd.
Dec. 182; October 2018 Mtg., Bd. Dec. 68; January 2020 Mtg., Bd. Dec. 99

35.040.

Use of the Rotary Marks by Rotarians

35.040.1.

Districts and Clubs Purchasing Merchandise Bearing the Rotary Marks
All districts and clubs are encouraged to purchase merchandise bearing the Rotary
Marks only from authorized licensees of RI. If the desired merchandise is notavailable from a licensee, specific approval must be sought from RI for the use of
any Rotary Marks. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1994 Mtg., Bd. Dec. 65; June 1995 Mtg., Bd. Dec. 239; November 1996 Mtg.,
Bd. Dec. 69

35.040.2.

Sale of Goods or Services Bearing the Rotary Marks by the Membership
Neither Rotary clubs, Rotary districts, other Rotary Entities nor individual
Rotarians may license or otherwise sell goods or services bearing the Rotary MarksRotary International Code of Policies
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314

or any abbreviations or portions thereof, unless specifically excepted by the othersections herein or by the RI Board. (September 2017 Mtg., Bd. Dec. 24)
Source: September 2017 Mtg., Bd. Dec. 24

35.040.3.

Event-Specific Uses of the Rotary Marks
Clubs and districts may sell merchandise bearing the Rotary Marks without alicense when they are promoting club or district projects. Merchandise sold inconjunction with such special projects must include, in addition to one of the Rotary
Marks, the club or district name, and reference the fundraising project and its
duration or date (the sale of merchandise may not be the special project).
If the merchandise sold in conjunction with such special projects involves thefundraising sale of alcoholic beverages as a one-time event or as an annual event(the sale of merchandise may not be the special project), such sales are permissible
so long as all sales start and conclude within a 30-day window of the date of thefundraising event, and:1. Alcohol sales are culturally appropriate where the club or district is situated.
2. The art on the label or packaging is consistent with brand guidelines for use of
the Rotary Marks by clubs and districts.
3. The alcohol is a limited edition in that the labels must include, in addition to
one of the Rotary Marks, the club or district name, and reference the fundraisingproject and its duration or date.
4. Because alcoholic beverage sales, manufacturing and distribution may besubject to specific local laws, the club or district has reviewed and the sales arein compliance with all applicable laws (clubs and districts may want to consult
with their attorney for points 4, 5 and 6).
5. The club or district has reviewed any contracts with vendors to ensure they do
not assume risks or responsibilities beyond their control.
6. Contracts with vendors should include a provision requiring that all parties
maintain adequate liquor liability insurance.
(June 2020 Mtg., Bd. Dec. 185)
Source: October 1993 Mtg., Bd. Dec. 56 ; November 1996 Mtg., Bd. Dec. 69;
Amended by June 2020 Mtg., Bd. Dec. 185

35.040.4.

Rotary Fellowships
Any sales of merchandise by Rotary Fellowships bearing the Rotary Marks shallcomply with Rotary’s brand standards by 30 June 2020, in accordance with Rotary
Code section 34.030.18. All manufacture and sales of goods, including for
fundraising purposes, shall comply with RI licensing policies, as they pertain to all
Rotary Entities. No fundraising or sales of goods bearing the Rotary Marks will beRotary International Code of Policies
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permitted at the RI Convention from the project booth area in the House of
Friendship beginning with the 2021 RI Convention (Taipei), as is required of allother Rotary Entities. (January 2020 Mtg., Bd. Dec. 100)
Source: January 2020 Mtg., Bd. Dec. 100

35.040.5.

Books by Rotary Senior Leaders
Rotary senior leaders may publish and sell books about their Rotary experiences
without being licensed by RI, provided that all net proceeds from the book sales are
donated to TRF and the book publisher is either licensed or released by RI to
reproduce the Rotary Marks, with the approval of the general secretary. Each such
publication shall include in a prominent location a statement that it is not an official
publication of RI. (January 2010 Mtg., Bd. Dec. 107)
Source: November 2009 Mtg., Bd. Dec. 48
Amended by January 2010 Mtg., Bd. Dec. 107

Cross-References
35.010.5.
Limitation on RI Merchandise Soliciation

35.050.

Specific Limitations on Use of Rotary Marks

35.050.1.

Accurate Reproduction of the Rotary Marks on Merchandise
Merchandise bearing the Rotary emblem and other Rotary Marks may be licensed
or otherwise authorized regardless of size and in any medium, provided the Rotary
emblem or other of the Rotary Marks can be accurately reproduced including, but
not limited to, silk screening, embroidery, engraving, laser engraving, casting,printing, stamping, etc. The simplified wheel is to be used only together with
“Rotary” as part of the simplified signature lock-up or with “Interact” or “Rotaract”
as part of the simplified signatures for the Programs logos. (October 2019 Mtg., Bd.
Dec. 29)
Source: November 2001 Mtg., Bd. Dec. 70;
Amended by June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec.
195; April 2019 Mtg., Bd. Dec. 172; October 2019 Mtg., Bd. Dec. 29

35.050.2.

Lapel Pins
Lapel pins may incorporate the design of the Rotary emblem with Rotary programindicia, so long as the pin cannot be mistaken for a Rotarian member badge. Lapelpins may be licensed regardless of size, as long as the RI emblem is correctly
reproduced. (October 2015 Mtg., Bd. Dec. 37)
Source: February 1984 Mtg., Bd. Dec. 332; October 1993 Mtg., Bd. Dec. 103; March 1994 Mtg., Bd.
Dec. 205; June 1996 Mtg., Bd. Dec. 298; November 1996 Mtg., Bd. Dec. 69;
Amended by October 2015 Mtg., Bd. Dec. 37

Rotary International Code of Policies
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35.050.3.

316Prohibition Against “Rotary” as a Brand Name
Except as permitted under RI’s licensing procedures, none of the Rotary Marks, nor
any abbreviations or portions thereof, may be used as trademarks or special brandsof merchandise. (September 2017 Mtg., Bd. Dec. 24)
Source: COL 80-102; January 1956 Mtg. Bd. Dec. 94; November 1996 Mtg., Bd. Dec. 69;
Amended by September 2017 Mtg., Bd. Dec. 24

35.050.4.

A Genuine Rotary Tartan
The tartan designed by the Rotary Club of Glasgow (Scotland) may be sold as A
Genuine Rotary Tartan consistent with the principles governing RI's licensing
system. The general secretary is authorized to enter into non-exclusive licensing
agreements to manufacture, use, sell or market A Genuine Rotary Tartan consistent
with RI's licensing practices. (June 1998 Mtg., Bd. Dec. 348)
Source: February 1995 Mtg., Bd. Dec. 153; November 1996 Mtg., Bd. Dec. 69

35.050.5.

The Rotary Orchid
The orchid developed by the Singapore Botanic Gardens as “Dendrobrium RotaryInternational” shall be referred to, marketed, and sold as the “Rotary Orchid.” (June1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 135

35.050.6.

Licensing of Software
RI does not generally authorize the licensing of software or other materials basedon RI and/or TRF materials. However, RI may license software in support of its
social business strategy, which connects Rotarians around purpose-driven
initiatives. (October 2012 Mtg., Bd. Dec. 41)
Source: March 1997 Mtg., Bd. Dec. 234.
Amended by October 2012 Mtg., Bd. Dec. 41
See also June 1996 Mtg., Bd. Dec. 299; November 1996 Mtg., Bd. Dec. 69;

35.050.7.

Licensing of “Paul Harris” Items
Licensees are not authorized to sell recognition items using the likeness of Paul
Harris or the terms “Paul Harris Fellow,” “Rotary Foundation Sustaining Member”
or “Benefactor.” (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

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317

Licensing of Services
RI does not generally license services. However, RI may license services in supportof its social business strategy, which connects Rotarians around purpose-driven
initiatives. (October 2012 Mtg., Bd. Dec. 41)
Source: November 1996 Mtg., Bd. Dec. 69;
Amended by October 2012 Mtg., Bd. Dec. 41

35.050.9.

Licensing of Alcoholic Beverages
RI does not license alcoholic beverages. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 69

35.050.10.

Licensing of Guns, Weapons, or Other Armaments
RI does not license guns, weapons or other armaments. (January 2017 Mtg., Bd.
Dec. 96)
Source: January 2017 Mtg., Bd. Dec. 96

Cross-References
34.020.
Permission to Use Rotary Marks
34.030.2.
Authorized Use of the Rotary Emblem
34.030.13.
Commercialization of the RI Name and Emblem
34.030.15.
RI and TRF Guidelines for Use of the Rotary Marks by Other
Organizations
35.010.
General RI Licensing Principles
37.010.
Guidelines for Sponsorship of RI Meetings, Events, Projects, andPrograms

35.060.

Advertising and Marketing Limitations

35.060.1.

Advertising of Customized Merchandise
Vendors who seek to customize merchandise that is in competition withmerchandise provided by official licensees must apply for a license from RI whenseeking to sell such merchandise through advertising in Rotary magazine and thelicensed regional magazines. Alternatively, vendors seeking to advertise in Rotary
magazine and the licensed regional magazines to sell goods which may becustomized and which may compete with officially licensed products shall be
required to use the following disclaimer in any of their advertising: “Not licensed
to reproduce the Rotary Marks,” or other such disclaimer as the general secretaryfinds appropriate. The general secretary reserves the right to determine which
advertisements shall require a disclaimer. (January 2019 Mtg., Bd. Dec. 80)
Source: November 1994 Mtg., Bd. Dec. 65; June 2004 Mtg., Bd. Dec. 236;
Amended by October 2018 Mtg., Bd. Dec. 68

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318

Cross-References
51.010.7.
RI Cause-Related Marketing Policy for Advertising in the Official
Magazine

35.070.

Miscellaneous Licensing Matters35.070.1.

Telephone Cards
In accordance with overall RI policy, RI does not license, or permit the Rotary
Marks to be used on, telephone cards. (May 2003 Mtg., Bd. Dec. 324)
Source: November 1995 Mtg., Bd. Dec. 80; February 1996 Mtg., Bd. Dec. 158;
Amended by May 2003 Mtg., Bd. Dec. 324

35.070.2.

Affinity Credit Cards
In accordance with overall RI policy, RI does not license the use of the Rotary
Marks on affinity cards. The use of the Rotary Marks in any affinity card program
by RI is prohibited without the prior approval of the general secretary. Only thegeneral secretary is authorized to solicit proposals on behalf of the Board.
Prior to approval by the general secretary, all RI affinity card proposals must
conform to the following guidelines:
1. RI approval of all means of solicitation including providing Rotarians theopportunity to request that they not be solicited for an affinity credit card
2. The affinity credit card interest rates must be competitive
3. After subtracting all expenses incurred by RI related to the affinity credit card
program, all revenue received by RI from the program, except for revenue notedin point (d) below, shall be distributed to The Rotary Foundation
4. The US$75,000 amounts received for each 20,000 cards issued through the
MasterCard sponsorship agreement shall be allocated to the RI Convention
budget
5. RI pre-publication review and approval of any use of the Rotary name andemblem including the card design and all promotional materials associated withthe program
6. Restrictions on use of RI’s mailing list including that such a list must not besold, rented or otherwise used by others without the permission of RI.
(May 2003 Mtg., Bd. Dec. 416)
Source: June 1995 Mtg., Bd. Dec. 240; May 2000 Mtg., Bd. Dec. 400;
Amended by May 2003 Mtg., Bd. Dec. 324; May 2003 Mtg., Bd. Dec. 416

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35.070.3.

319

Use of Rotary Name and Emblem on Vehicle License Plates
A Rotary club or district may collaborate with a government monopoly to offer avehicle license plate bearing the Rotary name and emblem as a public relations andcharitable fundraising mechanism, such project to be exempt from a licensing
royalty obligation, provided the project meets the following criteria:
1. the plate must be issued by a government monopoly;
2. no commercial venture may be involved;
3. all governors within the designated area(s) must approve of the project;
4. the plate must meet all RI specifications regarding the reproduction of its
intellectual property and a prototype of the plate must be submitted to thegeneral secretary for approval; and5. a revenue sharing formula should be developed, under the guidance of thegeneral secretary, to ensure that the revenue from any fundraising aspect of suchproject shall benefit the clubs in the designated area(s) and The RotaryFoundation, subject to the approval of the governors in the designated area(s)and the general secretary.
(November 2000 Mtg., Bd. Dec. 131)
Source: November 2000 Mtg., Bd. Dec. 131

35.070.4.

Use of Rotary Marks on Postage Stamps, Postmarks, and Related Postal Items
A Rotary club or district may collaborate with a government monopoly to offer a
postage stamp, postal cancellation mark (postmark), or related postal item bearing
the Rotary name and emblem as a public relations effort and, where appropriate, asa charitable fundraising mechanism. Such projects shall be exempt from a licensing
royalty obligation, provided the project meets the following criteria:
1. the postage stamp, postmark, or related postal item must be issued by agovernment monopoly;
2. no commercial venture may be involved;
3. all governors within the designated area(s) must approve of the project;
4. the postal item must meet all RI specifications regarding the reproduction of its
intellectual property and a prototype of the postal item and any promotional
materials, such as the first day cover, must be submitted to the general secretary
for review and approval;
5. a revenue sharing formula should be developed, under the guidance of thegeneral secretary, to ensure that the revenue from any fundraising aspect of suchproject shall benefit the clubs in the designated area(s) and The RotaryFoundation, subject to the approval of the governors in the designated area(s)and the general secretary.

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Source: November 2001 Mtg., Bd. Dec. 69

35.070.5.

Information Cards
RI does not approve Information Cards for Rotary clubs, Rotary districts or otherRotary Entities or as licensed products (as defined in the RI license agreement) tobe sold by RI licensees, whether or not they bear the Rotary Marks. (February 1999
Mtg., Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 89.
Affirmed by August 1999 Mtg., Bd. Dec. 60

Cross-References
37.030.4.
Inner Wheel

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A RTICLE 36. P ARTNERSHIPS
36.010.
36.020.
36.030.
36.040.
36.050.
36.060.
36.070.
36.080.
36.090.
36.100.
36.110.

General Guidelines
Strategic Partners
Resource Partners
Service Partners
Project Partners
Recognition for Organizations
Corporate Project
Collaborating Organizations
Representatives to Other Organizations
Invitations to Attend Meetings of Other Organizations
Process for Formalizing Partnerships

36.010.

General Guidelines
Rotary International and The Rotary Foundation actively seek to develop
partnerships with other organizations that will increase our capacity to provide
service. There are four types of partnerships: Strategic, Resource, Service, andProject. All potential partnerships must at a minimum do one or more of thefollowing:a) align with the strategic planb) address one or more areas of focusc) provide opportunities for positive public imaged) attract new members, contributions, or project volunteers
Given the extreme variety among potential partners, these guidelines are notexhaustive. All potential partners shall enter into an agreement with RI/TRF, andthe nature of each agreement may be different.
While Rotary and/or The Rotary Foundation may, from time to time, partner withorganizations whose mission states or implies a religious orientation, results of suchpartnerships must not promote any particular religious entity, activity, or viewpoint.
All proposed partnerships with an organization whose mission states or implies areligious orientation will be carefully researched by staff (including financial
considerations and accountability), reviewed by a Foundation committee, andapproved by the Trustees and the RI Board to ensure the proposed partnership isappropriate. Any such partnership is open to review and possible termination if
analysis determines the collaboration to no longer be appropriate.
Rotary does not endorse its partners, their products or services, policies or positions.
Partnership does not imply endorsement or approval of the partner’s products orservices, policies or positions by Rotary. A partnership does not imply any
exclusive arrangement with Rotary. A partnership does not imply any grant ofcontrol or influence to the partner over the content of any Rotary activity,

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publication, position or policy, nor does it imply that Rotary will exert any influence
to advance the partner’s interests outside the particulars of the arrangements madefor the joint initiative, event, or activity. Promotional materials andcommunications cannot include any wording or design that suggests endorsement
or approval of a product or service, policy or position by Rotary.
The general secretary shall provide an annual report on all partnerships to the Boardand the Trustees at their second meetings each year. (June 2021 Mtg., Bd. Dec. 177)
Source: September 2011 Mtg., Bd. Dec. 32; May 2014 Mtg., Bd. Dec. 136;
Amended by October 2014 Mtg., Bd. Dec. 34; October 2015 Mtg., Bd. Dec. 54; April 2018 Mtg., Bd.
Dec. 159; June 2021 Mtg., Bd. Dec. 177

36.010.1.

Criteria for Evaluation
Reviews of partnership proposals should consider the following:
1. Mission, scope, geographic presence and status of potential partner, including
compatibility with RI’s diverse membership structure
2. The number of countries or regions the potential partner serves
3. Reputation of the potential partner in the Rotarian community and community
at large
4. Success and financial health of the potential partner
5. Willingness of potential partner to make full and continuing financial andoperational disclosures
6. The financial impact of the relationship on RI and TRF, including
administrative costs
7. The potential of relationship to enhance RI’s public image and recognition
8. The effect of the relationship on club or district projects
9. The effect of the relationship on RI/TRF programs
10. Level of participation offered by the potential strategic partner to clubs anddistricts and the number of Rotarians likely to participate
11. Disclosed conflicts of interest
12. Planned recognition for RI/TRF from the potential partner
RI/TRF shall not enter into partnerships with other organizations that:
1. Conflict with Rotary’s values
2. Support the use of addictive or harmful products and activities
3. Promote a particular political or religious viewpoint through the partnership’s
activities and results

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4. Discriminate based on race, ethnicity, age, gender, language, religion, politicalopinion, sexual orientation, national or social origin, property, or birth or otherstatus through the partnership’s activities and results(April 2018 Mtg., Bd. Dec. 159)
Source: November 2007 Mtg., Bd. Dec. 70; September 2011 Mtg., Bd. Dec. 32;
Amended by May 2014 Mtg., Bd. Dec. 136; April 2018 Mtg., Bd. Dec. 159

36.010.2.

Benefits Provided to Other Organizations
All partners are eligible for one or more of the following services on a graduatedbasis, with specific benefits defined in each agreement:
1. Promotion on the RI website and in Rotary magazine and the licensed regionalmagazines
2. Information about the organization shared with Rotarians
3. Invitation to apply for booth space at the RI Convention, consistent with section
57.110.7. of the Rotary Code of Policies
4. Invitation to attend or participate in the RI Convention, based on establishedregistration fees and guidelines
5. A license to use one or more of the Rotary Marks, consistent with section
34.030.15. of the Rotary Code of Policies and/or the terms of partner’s license
agreement with RI/TRF
RI/TRF will not provide partners with any of the following:
1. Membership or donor data
2. Support for fundraising initiatives of other organizations
3. An endorsement of the other organization or its programs
4. Guarantees or commitments on behalf of Rotary clubs or districts to participate
or support the other organization or its programs.
(January 2019 Mtg., Bd. Dec. 80)
Source: February 2007 Mtg., Bd. Dec. 158;
Amended by September 2011 Mtg., Bd. Dec. 32; October 2018 Mtg., Bd. Dec. 68

36.010.3.

Contact with Other Organizations
No officer of Rotary International or The Rotary Foundation shall enter into any
agreement on behalf of the organization unless approved by the appropriate
authority and any non-approved agreement shall be null and void. The generalsecretary may assign responsibility for officers, staff, and other individuals to open
discussions with other organizations.

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The general secretary maintains a “no contact list” of individuals, foundations,
corporations, governments and other entities with which Rotary International or its
Foundation is working to develop relationships and obtain funding at aninternational level. No representative of any Rotary Entity other than RotaryInternational or its Foundation shall contact or solicit any organizations on the “nocontact list” for the purpose of obtaining funds or cooperation for their projects.
Written requests for exceptions to this policy must be submitted to the generalsecretary, who will consult with the RI president and Trustee chair as appropriate,
before responding to the requestor.
This should not be construed as prohibiting clubs, districts and multidistrict groups
from developing partnerships with local organizations; on the contrary, they areencouraged to develop these local relationships. Rotary does not endorse its
partners, their products or services, policies or positions. Partnership does not imply
endorsement or approval of the partner’s products or services, policies or positions
by Rotary. A partnership does not imply any exclusive arrangement with Rotary. A
partnership does not imply any grant of control or influence to the partner over thecontent of any Rotary activity, publication, position or policy, nor does it imply that
Rotary will exert any influence to advance the partner’s interests outside theparticulars of the arrangements made for the joint initiative, event, or activity.
Promotional materials and communications cannot include any wording or designthat suggests endorsement or approval of a product or service, policy or position by
Rotary. (April 2018 Mtg., Bd. Dec. 159)
Source: February 2007 Mtg., Bd. Dec. 158;
Amended by September 2011 Mtg., Bd. Dec. 32; April 2018 Mtg., Bd. Dec. 159

36.010.4.

Use of RI Officers’ Titles
No current or past officer of RI shall use or permit the publication of his or her title
as such officer in connection with an official position or membership in any otherorganization, except with the consent of the RI Board. No current or past officer of
TRF shall use or permit the publication of his or her title as such officer inconnection with an official position or membership in any other organization,
except with the consent of the Trustees. (February 2007 Mtg., Bd. Dec. 158)
Source: COL 80-102; February 2007 Mtg., Bd. Dec. 158.
Amended by May 2003 Mtg., Bd. Dec. 325

36.010.5.

Amendment of Guidelines
To ensure a unified approach by RI and TRF to contacts and partnerships with otherorganizations, this amendment and subsequent amendments to the guidelines forpartnerships with other organizations as set forth in sections 35.010. through35.050. of the Rotary Code of Policies and section 1.060. of The Rotary Foundation
Code of Policies shall be effective only upon approval by both the Board of
Directors of Rotary International and the Trustees of The Rotary Foundation. SuchRotary International Code of Policies
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guidelines shall be included in both the Rotary Code of Policies and The RotaryFoundation Code of Policies. (September 2011 Mtg., Bd. Dec. 32)
Source: February 2007 Mtg., Bd. Dec. 158;
Amended by September 2011 Mtg., Bd. Dec. 32

36.020.

Strategic Partners
A strategic partnership is a formal relationship between Rotary International and/or
The Rotary Foundation and another organization, such as a nongovernmentalorganization, government agency, charitable foundation, corporation, or university,
to facilitate Rotary club or district projects. Strategic partnerships are large scale,multiyear programmatic relationships in support of the strategic plan for which both
entities provide substantial financial resources, technical expertise/resources,
advocacy, or a combination thereof. (September 2017 Mtg., Bd. Dec. 34)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by September 2017 Mtg., Bd. Dec. 34

36.020.1.

Strategic Partner Proposals
The general secretary is authorized to solicit potential strategic partners. Proposals
must relate specifically to either the areas of focus or the RI Strategic Plan.
(September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.020.2.

Review and Approval of New Strategic Partners
Proposals for new strategic partners must be approved by both the RI Board of
Directors and The Rotary Foundation Trustees, or by the executive committees ofboth Boards acting on their behalf. (September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.030.

Resource Partners
A resource partnership is a formal relationship between Rotary International and/or
The Rotary Foundation and another organization such as a nongovernmentalorganization, government agency, charitable foundation, corporation, or universitythat provides a short-term (less than 3 years) allocation of resources, including
financial, in-kind, human, and technical resources, to support Rotary Internationalor The Rotary Foundation project or events. (September 2017 Mtg., Bd. Dec. 34)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by October 2015 Mtg., Bd. Dec. 54; September 2017 Mtg., Bd. Dec. 34

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326

Resource Partner Proposals
The general secretary is authorized to solicit other organizations that would havethe capacity and interest to be resource partners for either Rotary International or
The Rotary Foundation. The general secretary will provide regular updates to theBoard and Trustees on these efforts. (October 2015 Mtg., Bd. Dec. 54)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by October 2015 Mtg., Bd. Dec. 54

36.030.2.

Approval of Resource Partners
Proposals for resource partners may be approved by the general secretary. A fullreport of any approval of a resource partner shall be provided to both the RI Boardof Directors and The Rotary Foundation Trustees. (October 2022 Mtg., Bd. Dec.
30)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by October 2015 Mtg., Bd. Dec. 54; September 2017 Mtg., Bd. Dec. 34; June 2021 Mtg.,
Bd. Dec. 177; October 2022 Mtg., Bd. Dec. 30

36.040.

Service Partners
A service partnership is a formal relationship between Rotary International and/or
The Rotary Foundation and another organization, such as a nongovernmentalorganization, government agency, corporation, or university, to provide
opportunities or expertise to enhance Rotary club or district projects at the local,
national, and international levels. Service partnerships are global, flexible, scalable,
and may range from small to large in scope, and from short to long term in duration.
Service partners add measureable value to the humanitarian activities undertaken
by Rotary members, including increased sustainable community impact andenhanced public image and awareness. Prospective service partners must
demonstrate sufficient experience successfully working with clubs and/or districts
on planning and implementing local or international projects, must have the ability
to report on and quantify collaboration with Rotary members, and must have thecapacity to work directly with Rotary members on project implementation. Service
Partnerships receive no funding from the Secretariat. The role of the Secretariat is
to manage the partnership and facilitate Rotarian engagement with partners. (April
2018 Mtg., Bd. Dec. 159)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by April 2018 Mtg., Bd. Dec. 159

36.040.1.

Service Partner Proposals
The general secretary is authorized to solicit new service partners to support Rotaryclub or district projects in one or more of the avenues of service or the areas offocus. The general secretary is authorized to contact other organizations who havethe potential to be service partners. (September 2011 Mtg., Bd. Dec. 32)

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Source: September 2011 Mtg., Bd. Dec. 32

36.040.2.

Review and Approval of Service Partners
The general secretary is authorized to review and approve service partners on behalfof the RI Board and The Rotary Foundation Trustees for terms of one year or less.
Service partnerships that will extend beyond one year are renewable, with theapproval of both the RI Board of Directors and The Rotary Foundation Trustees, orby the executive committees of both Boards acting on their behalf. (June 2021 Mtg.,
Bd. Dec. 177)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by May 2014 Mtg., Bd. Dec. 136; June 2021 Mtg., Bd. Dec. 177

36.050.

Project Partners
A project partnership is formal relationship between Rotary International and/or
The Rotary Foundation and another organization affiliated with a Rotary Entity,usually an independent nongovernmental organization started or managed by
Rotary clubs, districts, or Rotarians. Project partnerships are global, flexible,
scalable, and may range from small to large in scope, and from short to long termin duration. Project partners add measurable value to the humanitarian activities
undertaken by Rotary members, including increased sustainable community impact
and enhanced public image and awareness. Prospective project partners must
demonstrate sufficient experience successfully working with clubs and/or districts
on planning and implementing local or international projects, must have the ability
to report on and quantify collaboration with Rotary members, and must have thecapacity to work directly with Rotary members on project implementation. Project
partner-ships receive no funding from the Secretariat. The role of the Secretariat is
to manage the partnership and facilitate Rotary member engagement with partners.
Project partner activities will be promoted to clubs and districts through a dedicatedpage on the RI website. (April 2019 Mtg., Bd. Dec. 146)
Source: September 2011 Mtg., Bd. Dec. 32;
Amended by April 2019 Mtg., Bd. Dec. 146

36.050.1.

Project Partner Proposals
The general secretary is authorized to solicit other organizations that would havethe capacity and interest to be project partners for either Rotary International or The
Rotary Foundation. Project partner proposals that seek financial contributions from
Rotarians must include a significant service component. (September 2011 Mtg., Bd.
Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

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328

Review and Approval of Project Partners
The general secretary may grant project partner status to other organizations.
Project partners that will seek financial contributions from Rotarians must be
approved by both the RI Board of Directors and The Rotary Foundation Trustees.
Any solicitation by clubs or districts on behalf of project partners shall comply with
Rotary’s circularization policy. (September 2011 Mtg., Bd. Dec. 32)
Source: September 2011 Mtg., Bd. Dec. 32

36.060.

Recognition for Organizations
Guidelines for recognizing organizations are as follows:
1. Because contributions accumulate, organizations may be recognized as theyreach each successive level.
2. Contributions from organizations including corporations, corporate
foundations, governments, nongovernmental organizations, universities, andresearch institutions totaling US$100,000 or more that are not sponsorships, nota Rotary organization, and that are not being recognized in individual
recognition are eligible for recognition under Rotary’s Recognition for
Organizations. Sponsors of World Polio Day and the Rotary International
Convention receive rights and benefits according to their sponsorship package
and are not included in Rotary’s Recognition for Organizations.
3. The levels established for Rotary’s Recognition for Organizations are as
follows:
Level 1: US$100,000 - $249,999
Level 2: US$250,000 - $499,999
Level 3: US$500,000 - $999,999
Level 4: US$1,000,000 - $2,499,999
Level 5: US$2,500,000 - $4,999,999
Level 6: US$5,000,000 and above
4. Suggested benefits for each level are subject to negotiation with theorganization.
(October 2018 Mtg., Bd. Dec. 47)
Source: October 2018 Mtg., Bd. Dec. 47

36.070.

Corporate Project
A corporate project is defined as a project undertaken by Rotary International andits Foundation, and approved by a Council, in which all clubs worldwide areencouraged to participate. As outlined in section 40.040.1. of the Rotary Code of
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corporate projects will be considered until the PolioPlus program is completed.
(September 2016 Mtg., Bd. Dec. 28)
Source: February 2007 Mtg., Bd. Dec. 158;
Amended by June 2007 Mtg., Bd. Dec. 226; September 2016 Mtg., Bd. Dec. 28

36.080.

Collaborating Organizations
Rotary International and/or The Rotary Foundation recognize collaboratingorganizations such as nongovernmental organizations, government agencies,
corporations, or universities with which Rotarians work to advance theircommunity and international service activities. These collaborating organizations
have proven experience with Rotary and Rotarian service activities at the local
and/or international levels. (April 2018 Mtg., Bd. Dec. 159)
Source: April 2018 Mtg., Bd. Dec. 159

36.090.

Representatives to Other Organizations
The president, in consultation with the Trustee chair as appropriate, may appointan experienced Rotarian to act as a representative to organizations with which RIor TRF have cooperative relationships.
Representatives shall serve for the term of the relationship or a maximum of three
years, renewable for a further three years.
Representatives will act as liaison between the cooperative organization, thepresident, the Trustee chair and the general secretary, attending meetings asrequested, monitoring progress on the relationship and communicating with thecooperating organization on policy, programs and activities of RI and TRF relevantto the cooperative relationship.
Representatives shall receive initial orientation and ongoing briefings as necessary
to fulfill their responsibilities.
Expenses shall be reimbursed to the extent of approved budgeted amounts and inaccordance with RI policy.
The president, in consultation with the Trustee chair as appropriate, may remove a
representative at any time. (February 2007 Mtg., Bd. Dec. 158)
Source: February 2007 Mtg., Bd. Dec. 158

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330

Invitations to Attend Meetings of Other Organizations
The general secretary shall respond to invitations for RI or TRF to attend meetingsof other organizations in the following manner:
1. Evaluate the meetings in terms of both potential program information andRotary visibility
2. Identify Rotarians -- such as general officers, members of RI committees, aswell as other Rotary leaders -- who both live in or near the meeting city andwho are knowledgeable about Rotary activities relating to the subject of themeeting and to include this information in the database being developed for thepresident, president-elect, president nominee, TRF chair, and TRF chair-elect3. Following consultation with the president and/or TRF chair (as appropriate),
invite the selected Rotarians to attend the meeting and to:a. act as observers, collecting and recording information pertinent to Rotary,
unless invited in a specific capacity as a speaker, panelist or to collect anaward on behalf of RI or TRF as otherwise instructedb. make written reports, after the meeting, to the president or TRF chair, who
through the general secretary will relay them to relevant committee chairsc. be reimbursed for expenses, if any, in connection with their attendance atmeetings as outlined in the invitation letter.
(January 2011 Mtg., Bd. Dec. 137)
Source: October 1993 Mtg., Bd. Dec. 98;
Amended by February 2007 Mtg., Bd. Dec. 158; June 2007 Mtg., Bd. Dec. 280; January 2011 Mtg.,
Bd. Dec. 137

36.110.

Process for Formalizing Partnerships
1. Identify needs within each Area of Focus.
2. Build pool of potential strategic partners within each Area of Focus.
3. Perform initial due diligence and research on organizations appearing toprovide a good fit for Rotary (1–2 weeks).
4. For “Pass” organizations, initiate contact, if communication not alreadyinitiated by the other organization, Rotarians or Trustees (1–3 months).
5. Conduct in-depth due diligence and analysis of organization and potential forpartnership (1 month).
6. Explore Partnership Opportunities (2–3 months).
7. Arrange Trustee Site visit to negotiate parameters of relationship (1–2 months).
8. Present the results of the site visit to staff review team for review (1 month).

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9. Secure Trustee and RI Board approval of organization and strategic partnershipconcept (2–3 months).
10. Prepare draft memorandum of understanding and finalize negotiations withpartner (2–4 months).
11. Concurrent with step 9, prepare web and strategic partnership applicationmaterials (1–2 months).
12. Communicate and promote relationship (1–2 months).
13. Implement the scope of work outlined in the memorandum of understanding.
14. Monitor, evaluate, and adjust.
15. Renew or end relationship.
(November 2021 Mtg., Bd. Dec. 34)
Source: October 2014 Mtg., Bd. Dec. 64;
Amended by June 2021 Mtg., Bd. Dec. 177; November 2021 Mtg., Bd. Dec. 34

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A RTICLE 37. RI G UIDELINES FOR S PONSORSHIP AND C OOPERATION
37.010.
37.020.
37.030.

Guidelines for Sponsorship of RI Meetings, Events, Projects, and Programs
Cooperation with United Nations
Cooperation with Other Organizations and Groups

37.010.

Guidelines for Sponsorship of RI Meetings, Events, Projects, and Programs
The Board, acknowledging that RI meetings, events, projects and programs aresupported in part through sponsorships by business entities and governmental
agencies, has adopted the following terms for acceptance of sponsorship of RI
meetings, events, projects and programs:
1. Sponsorships are relationships with other organizations which benefit RI, TRF,
and Rotary projects(s) and Rotary program(s), in image-enhancing,promotional, monetary or other ways. Club and district events, such asconferences, PETS, etc., should be permitted to accept sponsorships; however
the Council on Legislation is not an acceptable sponsorship venue. Eachsponsorship relationship should terminate either within a defined period of timeor with the completion of the sponsored event. It is important to maintain theappropriate level of decorum at any Rotary event.
2. RI does not endorse its sponsors, their products or services, policies orpositions. Sponsorship does not imply endorsement or approval of the sponsor’s
products or services, policies or positions by RI. A sponsorship does not imply
any exclusive arrangement with RI. A sponsorship does not imply any grant ofcontrol or influence to the sponsor over the content of any RI activity,
publication, position or policy, nor does it imply that RI will exert any influence
to advance the sponsor’s interests outside the particulars of the arrangements
made for the sponsored event or activity. Promotional materials andcommunications cannot include any wording or design that suggests
endorsement or approval of a product or service, policy or position by RI.
3. RI will not accept a sponsorship that:a. Conflicts with Rotary’s ethical and humanitarian values
b. Undermines internationally recognized standards for human rights
c. Supports the use of addictive or harmful products and activities, including
but not limited to alcohol (when inappropriate in a specific cultural context),
tobacco, gambling, and guns, weapons or other armaments
d. Promotes a particular political or religious viewpoint through thepartnership’s activities and results
e. Discriminates based on race, ethnicity, color age, gender, language,
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property, or birth or other status through the partnership’s activities andresultsf. Weakens the autonomy, independence, reputation, or financial integrity ofRotary International, The Rotary Foundation, or the specific Rotary club,
district or other Rotary Entity
g. Involves any subject matter which is not in accord with the Object of Rotary
4. Further to point 3.c., above, where culturally appropriate, convention hostorganizing committees may solicit alcoholic beverage companies as sponsors,
recognizing that the terms of any sponsorship relationship shall be subject toany restrictions with respect to the use, sale and marketing of alcoholic
beverages in the venue contract(s). If there is a merchandising component tosuch a sponsorship, whether for give-away or sale, and whether or not for
fundraising purposes, then:a. the label on the alcoholic beverage shall not contain the Mark of Excellenceor the simplified Rotary wheel.
b. in such instances, the general secretary shall develop a suitable substitutelabel design for the approval of the RI president (when known) who presides
over the convention together with the general secretary, consistent with
policy at 57.010.1.
5. Cultural and legal variances in business practices among nations should be
identified and honored whenever possible in matters of RI meeting, event,project and program sponsorship. In realization that business practices are notuniversal, ethical guidelines appropriate to a given culture should be developed,
published, and applied by those responsible for the solicitation and/or
acceptance of RI meetings, events, projects or programs-related sponsorship.
6. Any sponsorship must comply with relevant laws.
7. Any sponsorship revenue or donations-in-kind (the value thereof, see paragraph
7, below) received will be subject to the terms of any agreement between RI
and any local organizing entity.
8. Sponsorships that would appear in revenue projections for RI meetings, events,
projects or programs of necessity shall be guaranteed in writing by the intended
sponsor. Moreover, such written intent shall clearly state what, if anything, thesponsor expects in return for its assistance.
9. Donations-in-kind shall be considered as sponsorship to the extent of theirlowest reasonable fair market financial value.
10. Recognition for sponsorships shall occur--primarily during the actual meeting,
event, project or program--in the form of published attribution andacknowledgment of thanks, verbal expression of gratitude, signage anywhere
within meeting facilities, and to the extent that the planning committee for thatmeeting, event, project or program finds acceptable. In no instance, shall aRotary International Code of Policies
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sponsor name be included in the name, title or logo of any meeting, event,project or program. Sponsors of specific events or projects of Rotary may be
identified in the following manner “[Rotary event or project name] presented
by [sponsor’s name].”11. All sponsorship proposals, whether obtained by RI or by a local organizing
entity, shall require the approval of the general secretary in consultation withthe president (when known) who presides over the convention or the generalsecretary and president-elect presiding over an International Assembly. Suchapproval shall include but not be limited to the following aspects of eachsponsorship proposal:
a. Appropriateness of the sponsor
b. Nature of the sponsorship planc. Extent of the sponsorship relationshipd. Share of the sponsorship revenue between RI and any local organizing
entitye. Nature of the sponsorship recognition
12. “Official Sponsorship Designations”: The general secretary will review
applications and bids for companies that will be designated “official.” Forexample, an “official” air carrier, and where appropriate, an “official” rental car
company and other services, may receive a similar designation. Competitive
firms are sought for the designations, and proposals are obtained and analyzed
by the general secretary. For the air carrier, the general secretary considers not
only the fare proposed but also the capacity of the carrier, the complimentary
tickets and freight offered to RI.
The selection of “official” service firms should be recommended by the generalsecretary’s staff assigned to convention activities and approved by the generalsecretary and the president who will preside over the convention. Transparency
in the bid process is important.
13. “Exclusive Sponsorship Categories”: Unless permission from RI is sought andobtained in advance of any solicitation on the part of a local organizing entity,
RI reserves exclusive rights to solicit and accept sponsorships with airline
companies and banking/financial institutions, due to RI’s long term agreements
and relationships with such entities.
14. First aid/medical sponsorships: The specifics and details involved with a
medical/first aid sponsor must be approved by the general secretary, in
consultation with the president (when known) who presides over theconvention, at least three months before the meeting, event, project, or program
to ensure that the sponsoring organization can comply with RI’s contractual
requirements, including but not limited to insurance and indemnification
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three months before the meeting, event, project, or program will not be
considered.
15. Internet sponsorships: The specifics and details involved with an internet
sponsor must be approved by the general secretary, in consultation with thepresident (when known) who presides over the convention, at least three months
before the meeting, event, project, or program to ensure that the sponsoringorganization can provide the internet services RI requires at its events and also
comply with RI’s contractual requirements, including but not limited toinsurance and indemnification requirements. Internet sponsors sent to thegeneral secretary later than three months before the meeting, event, project orprogram will not be considered.
16. Each RI sponsorship relationship should terminate either within a defined
period of time or with the completion of the sponsored meeting, event, projector program.
17. Except by Board authorization, individual member data must not be used forsponsorship purposes and must stay within the control of RI. However, any
determination to allow access to individual member data must respect theindividual rights of Rotarians, including relevant legal restrictions. All
sponsorships must follow the Rotary Privacy Statement (Rotary Code section
26.080.){xe "lists:club membership"}{xe "clubs, Rotary:membership lists"}
18. All uses of the Rotary Marks for the sponsorship purposes contemplated hereinmust be governed by the "RI and TRF Guidelines for Use of the Rotary Marksby Other Organizations" (Rotary Code Section 34.030.15.). A copy of these
Guidelines must be attached to and incorporated in any contract entered into
between RI or any local organizing entity and any Sponsor.
(January 2021 Mtg., Bd. Dec. 84)
Source: October 1998 Mtg., Bd. Dec. 86; November 2007 Mtg., Bd. Dec. 70; November 2008 Mtg.,
Bd. Dec. 81.
Amended by February 1999 Mtg., Bd. Dec. 237; August 2000 Mtg., Bd. Dec. 64; November 2001
Mtg., Bd. Dec. 71; February 2002 Mtg., Bd. Dec. 213; January 2012 Mtg., Bd. Dec. 201; October
2013 Mtg., Bd. Dec. 52; May 2014 Mtg., Bd. Dec. 136; September 2016 Mtg., Bd. Dec. 28; January
2017 Mtg., Bd. Dec. 96; June 2017 Mtg., Bd. Dec. 172; April 2018 Mtg., Bd. Dec. 159; October 2019
Mtg., Bd. Dec. 61; October 2019 Mtg., Bd. Dec. 62, January 2020 Mtg., Bd. Dec. 85; September
2020 Mtg., Bd. Dec. 23; January 2021 Mtg., Bd. Dec. 84

Cross-References
34.030.15.
RI and TRF Guidelines for Use of the Rotary Marks by Other
Organizations
36.010.1.
Criteria for Evaluation of Partnership Proposals
69.060.1.
Contributions to and Support for Other Organizations

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37.020.

Cooperation with United Nations
Rotary International holds the highest (Category 1) consultative status with the
Economic and Social Council of the United Nations.

37.020.1.

Rotary and The United Nations
Rotarians are encouraged to acquaint themselves with the activities of the United
Nations directed to the advancement of world peace. (June 1998 Mtg., Bd. Dec.
348)
Source: January 1952 Mtg., Bd. Dec. 98; June 1982 Mtg., Bd. Dec. 393

37.020.2.

Membership in UN and its Agencies
RI shall not take membership in any of the organizations related to the United
Nations or its specialized agencies. (June 1998 Mtg., Bd. Dec. 348)
Source: July 1948 Mtg., Bd. Dec. 28

37.020.3.

Support for RI Principal and Alternate Representatives to UN
RI principal and alternate representatives to the three UN offices should have thebest possible orientation and support which should include, at a minimum, basic
tools such as business cards and stationery. RI shall provide annual reimbursementof their allowable expenses upon receipt of appropriate invoices. (June 2007 Mtg.,
Bd. Dec. 278)
Source: November 1990 Mtg., Bd. Dec. 138;
Amended by June 2007 Mtg., Bd. Dec. 278

37.020.4.

Orientation for RI Representative to UN
The official RI representative should receive extensive and continuing orientationand guidance by visits to RI world headquarters in Evanston and participation insuch meetings as the International Assembly and/or convention, when invited by
the president, and should work in cooperation with the staff person responsible for
the UN relations (including non-government organizations) in Evanston toestablish operational procedures, reporting mechanisms and identification ofopportunities for RI to advance its programs and increase its visibility at the UN
and its agencies as a world-class service organization which, in turn, will enhance
Rotary’s image with governments, world leaders, and the general public. (June1998 Mtg., Bd. Dec. 348)
Source: June 1992 Mtg., Bd. Dec. 350; March 1993 Mtg., Bd. Dec. 196

37.020.5.

Terms of Reference for RI Representatives to UN
Principal representatives shall be experienced Rotarians who have interest andexpertise in the organization(s) to which they are assigned and who shall live in
proximity to these organizations’ offices.

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At the request of the president, principal representatives shall serve for at least three
years and shall receive initial and ongoing orientation and training as to their
responsibilities; the operations of their assigned organization(s) or agency(ies) andthe policies, programs and activities of RI and its Foundation.
Principal representatives shall provide regular reports to the general secretary
regarding attendance at meetings, achievement of RI program and public relations
objectives, and opportunities for enhancing RI visibility through their assigned
organization(s) or agency(ies) and contacts with other Non-Governmental
Organizations (NGOs).
Representatives shall monitor their assigned organization(s) or agency(ies) andother NGOs, relaying to RI those matters which relate to RI’s missions andactivities. Representatives shall not have the authority to make or change RI policy
and programs, but should communicate established policy, programs and activities
as reflected in official Rotary material or as developed and approved by the Board,the president or the general secretary.
Within the framework of an approved budget, representatives shall conduct
activities to further communication between RI and their assigned organization(s)or agency(ies). These activities must be authorized by the president and coordinatedby the general secretary. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1994 Mtg., Bd. Dec. 201

37.020.6.

Terms of Reference for Alternate RI Representatives to UN
Alternative representatives shall be experienced Rotarians who have interest in andexpertise about the organization to which they are assigned and who live in
proximity to that organization’s offices.
At the request of the president, alternative representatives may be appointed in both
New York and Geneva for terms of at least three years on a staggered basis
consistent with the appointment of principal representatives, and shall receive
initial and ongoing orientation and training as to their responsibilities.
If asked to serve, alternate representatives may receive direction from the principal
representatives and should provide regular reports to them regarding attendance atmeetings, achievement of RI program and public relations objectives, andopportunities for enhancing RI visibility through the UN system and contacts withother NGOs. Alternate representatives shall not have the authority to make orchange RI policy and programs, but should communicate established policy,
programs and activities as reflected in official Rotary material or as developed andapproved by the Board, the president, or the general secretary. (February 1999
Mtg., Bd. Dec. 196)

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Source: March 1994 Mtg., Bd. Dec. 201;
Amended by October 1998 Mtg., Bd. Dec. 140

37.020.7.

Volunteer Representatives to UN
The president shall appoint suitable volunteer representatives to UN agencies inother locations. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 140

37.020.8.

Publicity for Cooperation with UN
The general secretary shall arrange for periodic publication of articles in Rotary
magazine and the licensed regional magazines on the UN, its agencies, and the workof RI’s UN representatives. (January 2019 Mtg., Bd. Dec. 80)
Source: November 1990 Mtg., Bd. Dec. 138;
Amended by October 2018 Mtg., Bd. Dec. 68; January 2019 Mtg., Bd. Dec. 80

37.020.9.

Club Cooperation with UN
All clubs should explore every opportunity for cooperation with local units of theUnited Nations Associations and at local offices of the United Nations and affiliatedagencies, provided that such does not contravene RI’s Constitution and Bylaws.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1991 Mtg., Bd. Dec. 140

37.030.

Cooperation with Other Organizations and Groups

37.030.1.

RI Representatives to the United Nations and Other Organizations
The system of RI representatives to the United Nations community and to nongovernmental organizations includes the following organizations:
1. United Nations Headquarters, New York2. United Nations Office, Geneva, Switzerland
3. African Development Bank
4. Asian Development Bank
5. UN Educational, Scientific, and Cultural Organization (UNESCO), Paris,
France6. UN Environment Programme (UNEP), Nairobi, Kenya
7. UN Food and Agricultural Organization (FAO), Rome, Italy
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9. World Bank, Washington, D.C.
10. Organization of American States (OAS), Washington, D.C.
11. Organization of African Unity (AU), Addis Ababa, Ethiopia
12. UN Economic Commission for Latin America and the Caribbean (ECLAC),
Santiago, Chile
13. UN Economic Commission for Africa (ECA), Addid Ababa, Ethiopia
14. UN International Fund for Agricultural Development, Rome, Italy
15. European Union
16. League of Arab States
17. Commonwealth of Nations
18. Organization for Economic Cooperation and Development (OECD)
The president should consider appointing qualified Rotarians to serve as
representatives to these organizations in accordance with the guidelines establishedby the Board in section 36.090. of this Code.
RI representatives to other organizations should have the best possible orientationand support which should include, at a minimum, basic tools such as business cards
and stationery. RI shall provide annual reimbursement of their allowable expenses
upon receipt of appropriate invoices.
The RI president may appoint Rotaractors to serve as youth representatives, whereappropriate. (September 2020 Mtg., Bd. Dec. 23)
Source: March 1997 Mtg., Bd. Dec. 243; June 2007 Mtg., Bd. Dec. 278;
Amended by November 2007 Mtg., Bd. Dec. 118; January 2008 Mtg., Bd. Dec. 142; October 2012
Mtg., Bd. Dec. 124; January 2013 Mtg., Bd. Dec. 140; April 2020 Mtg., Bd. Dec. 146

37.030.2.

Dean of the RI Representative Network
The dean of the RI representative network is the identified leader and expert for
RI’s representatives to the United Nations and other organizations. The dean acts
both as adviser to the representatives and advocate for the United Nations and otherorganizations to the greater Rotary world.
The RI president shall appoint the dean annually. Candidates for this position will
be limited to existing RI representatives to the United Nations and otherorganizations.
The general secretary shall support the dean in conjunction with the RI
representatives to the United Nations and other organizations and shall budget
accordingly for related travel expenses associated with this position. (June 2013
Mtg., Bd. Dec. 196)

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Source: January 2013 Mtg., Bd. Dec. 175;
Amended by June 2013 Mtg., Bd. Dec. 196

37.030.3.

Council of Europe
In its consultative status with the Council on Europe, Rotary International is not to
be interpreted as endorsing a particular regional structure or plan, but rather as
pursuing its goal of advancing international understanding, goodwill and peace.
As appropriate, the president shall appoint a past governor or higher ranking
Rotarian to serve as RI representative to the Council of Europe, reporting througheither the UN liaison advisory committee, an equivalent committee or the generalsecretary. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1992 Mtg., Bd. Dec. 97

37.030.4.

Inner Wheel
Although RI and Inner Wheel share some of the same service goals, they areseparate organizations and have no official affiliation.
The general secretary shall maintain an agreement with International Inner Wheel
concerning its emblem, consistent with RI’s obligation to protect and preserve the
RI emblem. (September 2011 Mtg., Bd. Dec. 34)
Source: July 1991 Mtg., Bd. Dec. 54;
Amended by May 2000 Mtg., Bd. Dec. 410; September 2011 Mtg., Bd. Dec. 34

37.030.5.

PROBUS Clubs
Rotary clubs may, at no cost to RI, organize and support PROBUS clubs as aworthwhile community service activity. PROBUS is not a program of RotaryInternational. As appropriate, the general secretary shall share information about
PROBUS clubs with Rotary clubs through existing RI publications. The generalsecretary shall refer clubs interested in sponsoring PROBUS clubs to the PROBUS
center in their area. (June 1998 Mtg., Bd. Dec. 348)
Source: May 1989 Mtg., Bd. Dec. 326; March 1992 Mtg., Bd. Dec. 221; March 1994 Mtg., Bd. Dec.
171; November 1996 Mtg., Bd. Dec. 103

37.030.6.

Groups of Former Rotarians
Groups of former Rotarians organized to promote acquaintance and fellowship andto further their individual active interest in service to others are looked upon withfavor. No objection will be offered to the establishment of any such group provided
it is organized and functions as follows:
1. The organization of a group of former Rotarians shall be undertaken by theinterested former Rotarians concerned.

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2. The group shall determine the method of ascertaining the eligibility andqualifications of its members and shall not include in its membership membersof clubs or those who have never been Rotarians.
3. Members of the group may identify themselves as “former Rotarians” or “pastRotarians” individually and in the name of the group.
4. The group shall not use the words “Rotary,” “Rotary club,” “Rotarian” (except
as established above) or “Rotary International” in its name or publications, norshall such group or its individual members use the Rotary emblem or any
modification of the emblem or any other similar emblem.
5. There shall be no direct or indirect implication that the group is an affiliatedclub of RI or in any other way officially a part of or recognized by RI.
6. The purposes of the group shall be to develop acquaintance and fellowshipamong its members and to provide opportunities for participation in service
activities, and its program and activities shall be consistent with such purposes.
7. The group shall not take corporate action or give corporate expression of
opinion on political subjects or on the organization, administration andfunctioning of RI or its member clubs.
8. The group may not circularize Rotary clubs or Rotarians on any matter
whatsoever.
9. Members of the group do not inherently have the right to attend Rotary clubmeetings or RI meetings and do not otherwise by right have access to RI or its
officers or to Rotary clubs and their officers or to RI publications.
10. RI shall not provide financial assistance to any group of former Rotarians, norshall such group seek financial assistance from RI or its member clubs.
11. A meeting of the group shall not be the basis for attendance credit for Rotarians.
12. Former Rotarians are encouraged to organize in groups in accordance with theforegoing procedure and conditions, provided that such encouragement does
not constitute sponsorship or official recognition of any such group.
(January 2020 Mtg., Bd. Dec. 99)
Source: May 1965 Mtg., Bd. Dec. 247;
Amended by January 2020 Mtg., Bd. Dec. 99

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A RTICLE 38. T ERRITORIAL , R EGIONAL , AND S ECTIONAL G ROUPINGS
38.010.
38.020.

Territorial Units-RIBI
Limitations on Administrative Units

38.010.

Territorial Units-RIBI

38.010.1.

Relationship Between RI and RIBI
RI fully recognizes and respects the integrity of the resolution of the 1927
Convention that authorizes RIBI to operate as the sole territorial unit form ofadministration within RI, and will continue to do so unless requested by the General
Council of RIBI or a majority of the member clubs of Great Britain and Ireland to
dissolve or modify the territorial unit of RIBI. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1984 Mtg., Bd. Dec. 60

38.010.2.

RIBI Officers’ Attendance at International Assembly and Convention
Officers and officers-nominee of RIBI are authorized to attend the International
Assembly and Convention as official participants, at no expense to RI. (January
2011 Mtg., Bd. Dec. 117)
Source: November 1984 Mtg., Bd. Dec. 60;
Amended by January 2011 Mtg., Bd. Dec. 117. Affirmed by March 1992 Mtg., Bd. Dec. 218

38.020.

Limitations on Administrative Units
It is not in the best interest of RI to consider any future or additional form ofadministrative structure or specific geographic areas of the world that would beparallel to or similar to the RIBI territorial unit. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1984, Mtg. Bd. Dec. 60

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CHAPTER V – PROGRAMSArticlesArticle 40.
Article 41.
Article 42.
Article 43.
Article 44.

General Provisions
Rotary Programs
Global Networking Groups
RI Awards
Rotary Clubs, Districts, and Other Rotary Entities and Other Organizations

A RTICLE 40. G ENERAL P ROVISIONS
40.010.
40.020.
40.030.
40.040.
40.050.
40.060.

Definitions of Rotary Programs
Evaluation
Evaluation and Implementation of Proposed Programs
RI Corporate Projects
Rotary Alumni
Rotary Recommended Programs

40.010.

Definitions of Rotary Programs
Rotary’s programs are defined as an integrated set of resources and activities
supported by the general secretary and geared to provide service(s) to Rotarians,
Rotaractors, and other participants.

40.010.1.

Rotary Programs and Global Networking Groups
The following Rotary programs are organized activities recognized by the RI Board
for clubs and districts:
•
•
•
•
•
•
•
•

Interact
New Generations Service Exchange
Rotary Community Corps
Rotary Friendship Exchange
Rotary Youth Exchange
Rotary Youth Leadership Awards
Rotary Action Groups
Rotary Fellowships(May 2023 Mtg., Bd. Dec. 138)
Source: August 1999 Mtg., Bd. Dec. 61; June 2005 Mtg., Bd. Dec. 302;
Amended by June 2001 Mtg., Bd. Dec. 394; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg.,
Bd. Dec. 57; September 2020 Mtg., Bd. Dec. 23; April 2023 Mtg., Bd. Dec. 111; May 2023 Mtg., Bd.
Dec. 138

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344

Definition of Program Participants
Program participants are those individuals who currently participate in RI and
Rotary Foundation programs, including:
•
•
•
•
•
•
•
•
•
•
•
•

Interact
Rotary Action Groups
Rotary Community Corps
Rotary Fellowships
Rotary Friendship Exchange
Rotary Youth Exchange
Rotary Youth Leadership Awards (RYLA)
Rotary Peace Fellowships
Global Grant Scholarships
Vocational training teams (members and leaders)District Grant Scholarships
New Generations Service Exchange(May 2023 Mtg., Bd. Dec. 138)
Source: September 2016 Mtg., Bd. Dec. 28;
Amended by October 2019 Mtg., Bd. Dec. 57; May 2023 Mtg., Bd. Dec. 138

40.020.

Evaluation

40.020.1.

Strategic Alignment Evaluation
The Operations Review Committee will have primary responsibility for overseeing
an evaluation framework to determine if programs are aligned with Rotary’s
strategic plan.
The strategic alignment evaluation will be conducted through the following
process:
1. An inventory of all Rotary programs will be created and maintained by thegeneral secretary.
2. The general secretary will identify and inform the Board and Trustees of the
programs being considered for strategic alignment evaluations.
3. The general secretary will prepare background papers on the selected programsfor review and input by the Operations Review Committee, selected staff, andother committees as appropriate.
4. Using the information in the background papers, the programs will be evaluatedby the Operations Review Committee, selected staff, and other committees asappropriate. The strategic alignment evaluation survey requests evaluators toscore the programs based on the following three dimensions:Rotary International Code of Policies
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a. Program attractivenessb. Competitive positionc. Alternate coverage in the market
5. The Operations Review Committee reviews results of the evaluations andmakes recommendations to the Board or Trustees regarding the strategicalignment, or lack thereof, to Rotary’s strategic plan.
6. Based on the Board’s or Trustees’ decision regarding the strategic alignment,or lack thereof, the general secretary uses the evaluation survey results to takeadministrative action, which may include increasing program support,
decreasing program support, eliminating program support, or no change insupport.
7. The general secretary will report to the boards at least annually on the activity
related to the strategic alignment evaluation(April 2023 Mtg., Bd. Dec. 111)
Source: June 2017 Mtg., Bd. Dec. 155;
Amended by April 2021 Mtg., Bd. Dec. 144; April 2023 Mtg., Bd. Dec. 111

40.020.2.

Programs Evaluation
All Rotary programs shall be evaluated on a regular basis determined by the generalsecretary, occurring at least every five years. The general secretary shall determine
the appropriate evaluation criteria, taking into account:
1. intended purpose and objectives
2. return on investment at the corporate, multidistrict, district, and club levels
3. alignment with the Strategic Plan and the Areas of Focus
4. participation by districts and clubs
5. membership development
6. Rotary’s public image(May 2023 Mtg., Bd. Dec. 138)
Source: March 1993 Mtg., Bd. Dec. 187; August 1999 Mtg., Bd. Dec. 61;
Amended by November 2008 Mtg., Bd. Dec. 58; January 2017 Mtg., Bd. Dec. 87; April 2023 Mtg.,
Bd. Dec. 111; May 2023 Mtg., Bd. Dec. 138
Affirmed by May 2000 Mtg., Bd. Dec. 404

40.030.

Evaluation and Implementation of Proposed Rotary Programs
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may recommend programs or offerings to the Operations Review Committee for
initial strategic alignment review.
The Board and Trustees may consider adopting new Rotary programs only when:
1. the new program aligns with Rotary’s strategic plan
2. an existing program of similar cost has been eliminated or reduced
3. the boards have has identified tangible expected results with defined measuresof success to review actual results to expected results
4. the proposed program sponsor has submitted a complete program prospectus
which specifies the new program’s purpose and effect and indicates what isrequired to launch it successfully
5. there is sufficient time for adequate planning and preparation before the newprogram’s implementation
6. there is sufficient staff and financial support for the first few years of the
program
7. it is adopted initially as a three-year pilot program, after which the generalsecretary shall submit a detailed evaluation of the program to the Board, whichshall then decide whether to continue it.
(April 2023 Mtg., Bd. Dec. 111)
Source: June 1992 Mtg., Bd. Dec. 337; August 1999 Mtg., Bd. Dec. 61;
Amended by October 2015 Mtg., Bd. Dec. 50; January 2017 Mtg., Bd. Dec. 87; April 2023 Mtg., Bd.
Dec. 111

40.030.1.

Strategic Alignment Evaluation of Proposed Programs
Before any new Rotary program is adopted by the Board or Trustees, the Operations
Review Committee will conduct its evaluation of proposed programs to determine
if they are aligned with Rotary’s strategic plan. The strategic alignment evaluation
for proposed programs will be conducted through the following process:1. The proposed program sponsors will prepare a background paper with review
and input from the Operations Review Committee, select staff, and othercommittees as appropriate
2. Using the background paper, proposed programs will then be evaluated by the
Operations Review Committee, select staff, and committee chairs whenapplicable. The strategic alignment evaluation requests evaluators to score theproposed program based on the following three dimensions:a. program attractivenessb. competitive positionc. alternate coverage in the market

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3. The Operations Review Committee reviews results of the evaluation and makes
recommendations to the Board or Trustees to acknowledge the alignment, orlack thereof, to Rotary’s strategic plan for the proposed program.
(April 2023 Mtg., Bd. Dec. 111)
Source: January 1969 Mtg., Bd. Dec. 142; March 1993 Mtg., Bd. Dec. 187;
Amended by August 1999 Mtg., Bd. Dec. 61; October 2015 Mtg., Bd. Dec. 50; January 2017 Mtg.,
Bd. Dec. 87; April 2023 Mtg., Bd. Dec. 111

40.030.2.

Adoption of New ProgramsAll decisions creating a new program that has human or financial resource
requirements lasting beyond the current Rotary year must identify the following at
the time of adoption:
1. A defined trial and evaluation period of three years
2. Anticipated impact on Rotary’s resources for the duration of the trial andevaluation period
3. Criteria by which the success or failure of the program will be measured
4. Dates for interim evaluations and reports to the Board
5. Date of the final evaluation, following which the Board or Trustees may adopt
it as a permanent program, terminate the program, or extend the trial andevaluation period as needed
If the Board or Trustees do not adopt or extend the program, it will terminate at theend of the trial and evaluation period. (April 2023 Mtg., Bd. Dec. 111)
Source: June 2017 Mtg., Bd. Dec. 155;
Amended by April 2023 Mtg., Bd. Dec. 111

40.040.

RI Corporate Projects
Until the PolioPlus program has been successfully completed, no other corporate
projects will be considered. (April 2023 Mtg., Bd. Dec. 111)
Source: July 1997 Mtg., Bd. Dec. 36;
Amended by January 2017 Mtg., Bd. Dec. 87; April 2023 Mtg., Bd. Dec. 111

40.050.

Rotary Alumni

40.050.1.

Definition of Rotary Alumni
Rotary alumni are valued members of the Rotary family. They are distinguished bytheir shared Rotary values and past participation in Rotary programs. Rotary alumni

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are individuals who have experienced Rotary through various programs, including,but not limited to:
•
•
•
•
•
•
•
•
•
•

Interact
Rotaract
Rotary Youth Exchange
Rotary Youth Leadership Awards (RYLA)
Rotary Peace Fellowships
Global Grant Scholarships
Vocational training teams (members and leaders)District Grant Scholarships
New Generations Service Exchange
Rotary Foundation awards to individuals in former TRF programs, such as:o Ambassadorial Scholarshipso Grants for University Teacherso Group Study Exchangeo Rotary Volunteers(October 2014 Mtg., Bd. Dec. 38)
Source: January 2014 Mtg., Bd. Dec. 89
Amended by October 2014 Mtg., Bd. Dec. 38

40.050.2.

Alumni Relations Activities
Districts are encouraged to consider the following actions to enhance relationships
with Rotary Alumni in their districts and to help achieve the intended objectives ofthe programs in which they participated:
1. formally greet all Rotary Alumni upon their return home;
2. ensure that Rotary Alumni complete required presentations primarily in thesponsoring district, as required by their program’s guidelines;
3. encourage Rotary Alumni to join a Rotary Alumni Association, or establish one
if one does not already exist in their geographic area;
4. encourage Rotary Alumni to participate in Rotary projects;
5. arrange for articles on Rotary Alumni activities in appropriate publications;6. invite Rotary Alumni to the district conference;
7. invite Rotary Alumni to annual dinners or other functions;
8. organize regular reunions of Rotary Alumni;
9. keep Rotary Alumni records current;
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11. invite Rotary Alumni to contribute to the Foundation as appropriate;
12. invite Rotary Alumni to participate in the recruitment and selection processes
for outbound program participants;
13. ask Rotary Alumni to participate in orientation programs for outbound program
participants in the district;
14. encourage invitations to Rotary Alumni to attend or participate as speakers at
special district and club functions.
(October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117;
Amended by October 2019 Mtg., Bd. Dec. 29

40.050.3.

Rotary Alumni Associations
A Rotary Alumni Association is a group united to pursue service and fellowship.
The primary purpose of an alumni association shall be to further friendship,
fellowship, and service for those who share a common tie to Rotary International
and The Rotary Foundation. Rotary Alumni associations must be self-sustaining
financially, administratively, and otherwise.
The following are endorsed purposes to be served by Rotary Alumni associations:
1. To be a potential source of members for Rotary clubs
2. To provide support for Rotary programs, such as to orient and counsel outboundor returning program participants, to help with community service projects or
initiate such projects as appropriate
3. To provide presentations and programs for Rotary clubs and districts, as well
as relevant non-Rotary groups within their communities
4. To assist in creating and sustaining international good will
5. To be a potential source of financial support for Rotary programs
6. To engender a sense of pride in and identification with an outstanding group ofmen and women.
(October 2019 Mtg., Bd. Dec. 29)
Source: January 2015 Mtg., Bd. Dec. 117
Amended by October 2019 Mtg., Bd. Dec. 29

40.050.4.

Criteria for Charter of a Rotary Alumni Association and Terms of Rotary Alumni
Associations
The general secretary has authority to recognize Rotary Alumni associations.
Rotary Alumni association activities must be conducted independently of RI/TRF,
but must be in harmony with RI/TRF policy, including those concerning the use ofRotary International Code of Policies
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the Rotary Marks as set forth in the Rotary Code of Policies Article 34. Such
associations may include alumni from a variety of RI or TRF programs or be
exclusive to alumni from one program, such as Rotex, groups of former Rotary
Youth Exchange students. Rotary Alumni Associations may not be formed or used
to promote or participate in religious or political beliefs or activities, subjects thatnegatively affect health or safety, or subjects that are not in accord with the Objectof Rotary or the overall policy and program of RI/TRF.
A Rotary Alumni association shall have a governing document (charter,
constitution, bylaws, or similar document) which must be consistent with RI/TRF
policy. All governing documents, and amendments thereto, must be reviewed andapproved by the general secretary. A Rotary Alumni association shall be organizedwith at least two officers, one of whom shall be the chair (president or otheradministrative head). A Rotary Alumni association’s membership shall be open to
all who meet the membership criteria set out in the association’s governing
documents. Rotary Alumni associations may charge membership dues.
Applications for new Rotary Alumni associations shall be reviewed by the generalsecretary.
To be recognized as a chartered Rotary Alumni association under the Rotary
Alumni network, an alumni association must:
1. Be a group of program participants, Rotary Alumni, and volunteers
2. Be organized in accordance with RI/TRF policy
3. Complete a Rotary Alumni association charter application form, withappropriate signatures as found on the application form, for review by thegeneral secretary
4. Comply with RI policies concerning use of the Rotary Marks by Rotary Entities
in Rotary Code section 34.040.13.
After review and approval of the charter application form by the general secretary,
RI will issue a charter certificate to the Rotary Alumni association certifying thealumni association has been recognized.
Recognition of a Rotary Alumni association by RI/TRF in no way implies legal,financial or other obligation or responsibility on the part of RI/TRF, or any district
or club. A Rotary Alumni association may not act on behalf of RI/TRF, or represent
or imply that it has authority to act on behalf of RI/TRF. A Rotary Alumni
association is not an agency of RI/TRF. Rotary Alumni associations must be selfsustaining financially, administratively, and otherwise. Rotary Alumni associations
may not exist or function in any country in violation of the laws of such country.
Individual Rotary Alumni associations are not covered by RI insurance and areencouraged to assess their own risk and secure coverage as appropriate. (October
2019 Mtg., Bd. Dec. 29)

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Source: January 2015 Mtg., Bd. Dec. 117;
Amended by September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 149; October 2019 Mtg.,
Bd. Dec. 29

40.050.5.

Rotary Alumni Association Statement in Publications
Rotary Alumni association newsletters, publications, brochures, and websites must
prominently display the statement “ROTARY” and “THE ROTARYFOUNDATION” are the intellectual property of Rotary International and are usedherein by this Rotary Alumni association with permission in accordance withcertain guidelines. This Rotary Alumni association operates in accordance with thepolicies of Rotary International and The Rotary Foundation, but is not an agency ofor endorsed by, Rotary International or The Rotary Foundation. Neither RotaryInternational nor The Rotary Foundation of Rotary International endorse thecontent hereof or the activities of this Rotary Alumni Association and accept noliability therefore.” Following is an example of how such language may beincorporated into a statement describing the Rotary Alumni association.
“District XXXX Rotary Alumni Association is a group of Rotary program
participants, Rotary Alumni, and volunteers who are affiliated with Rotary District
XXXX. “ROTARY” and “THE ROTARY FOUNDATION” are the intellectual
property of Rotary International and are used herein by this Rotary Alumni
association with permission in accordance with certain guidelines. This Rotary
Alumni association operates in accordance with the policies of Rotary International
and The Rotary Foundation, but is not an agency of or endorsed by, RotaryInternational or The Rotary Foundation. Neither Rotary International nor The
Rotary Foundation of Rotary International endorse the content hereof or theactivities of this Rotary Alumni association and accept no liability therefor.”(January 2015 Mtg., Bd. Dec. 117)
Source: January 2015 Mtg., Bd. Dec. 117

40.050.6.

Rotary Alumni Association Suspension or Termination of Recognition
The general secretary may suspend or withdraw a Rotary Alumni association’srecognition, with or without the consent of the Rotary Alumni association’s officers
or members, for failure to function in accordance with RI/TRF policy. Failure to
respond to communications from the general secretary for a two-year period may
result in withdrawal of recognition of the Rotary Alumni association.
Any Rotary Alumni association that is terminated by RI shall cease to receive
services including staff support and listing in RI or TRF publications, and on the
RI website. Any rights to use the Rotary Marks shall terminate upon termination of
the alumni association including any right to use the ROTARY name in the nameof the association.
To maintain its status as an alumni association, a Rotary Alumni association must:

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1. Function in accordance with its recognized purpose and in accordance with
RI/TRF policy
2. Respond to inquiries from members, potential members, and the generalsecretary(January 2020 Mtg., Bd. Dec. 99)
Source: January 2015 Mtg., Bd. Dec. 117;
Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 29; January 2020 Mtg.,
Bd. Dec. 99

40.050.7.

Youth Protection
Rotary Alumni Associations must protect the safety and wellbeing of all youth
participating in their activities and comply with Rotary International’s youth
protection policies. A Rotary Alumni Association may not grant membership or
affiliation to a person who is known to have engaged in sexual abuse or harassment
or who is prohibited from being a member of a Rotary club. (Upon obtaining
information that an alumni association has knowingly failed to terminate themembership or affiliation of such an individual, the RI Board may terminate thealumni association for failure to comply). (November 2020 Mtg., Bd. Dec. 58)
Source: October 2019 Mtg., Bd. Dec. 29;
Amended by November 2020 Mtg., Bd. Dec. 58

40.050.8.

Rotary Alumni Associations and Other Organizations
In order to ensure coordination and cooperation with Rotary Entities and otherRotary related groups that may be involved in similar activities and avoid conflictsof interest, Rotary Alumni associations approaching other organizations for funds
in excess of US$25,000 or other cooperative relationships shall notify the generalsecretary in advance of any applications. This provision also applies to funds thatwill be disbursed to a third party organization working with the Rotary Alumni
association. (January 2015 Mtg., Bd. Dec. 117)
Source: January 2015 Mtg., Bd. Dec. 117

40.050.9.

Rotary Alumni Association Circularization Policy
In concert with general RI/TRF policy prohibiting circularization, a Rotary Alumni
association desiring to request the cooperation of districts, clubs or Rotarians inconnection with any matter whatsoever, by any means, shall first submit its purpose
and plans to the district governor or governors of the involved area and secure his,her, or their approval.
No Rotary Alumni association shall solicit financial assistance or participation incommercial ventures from any Rotary district or club or from individual Rotarians
other than its own members. (January 2015 Mtg., Bd. Dec. 117)

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Source: January 2015 Mtg., Bd. Dec. 117

40.060.

Rotary Recommended Programs
The Board, to acknowledge successful, data-driven, community-based projects thathave proven successful across multiple regions and/or populations, has establishedthe new program designation: “Rotary Recommended Programs” with thefollowing criteria:
1. Program should be of sufficient scale (geographic or population) to affectsubstantive positive change and impact on the targeted community and or
remediated issue.
2. Program must align with Rotary’s Strategic Plan.
3. Program must have reached proof of concept during previous years of operationand now be positioned to implement proven intervention based on data andimpact.
4. Program must enhance Rotary’s impact in alignment with one or more of
Rotary’s seven areas of focus.
5. Program should contribute to the ability of Rotary to expand its programmatic
reach with the capacity to adapt at national and regional levels preferably acrosscultural and geographic boundaries.
6. Program must be structured with strong and proven policies and procedures,
including program management, monitoring and evaluation, on-going reporting
capacity and preferably training protocols enhancing replication capacity. The
functions and contributions of Rotarians should be clearly defined as well as
the functions and contributions of other partners whether implementing or
financial.
7. Program funding sources would be external to the World Fund and represent
additional resources for Rotary’s international service. Ideally resources would
emanate from the private sector, NGO sector and/or government sector.
8. Program should enhance partnership development opportunities both at an incountry level and an international level.
9. Program should be adaptive and innovative to accommodate regional andnational implementation environments.
10. Program is required to meet Rotary marks and branding requirements.
11. Program must have strong in-country government endorsement.
12. Program would benefit from strong working relationships with affiliated Rotaryorganizations such as Rotary Actions Groups as well as ties to other Rotary
service resources.

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While this designation is determined by the general secretary and indicates Rotary’s
recognition, it does not imply any financial support from Rotary. (September 2020
Mtg., Bd. Dec. 23)
Source: June 2020 Mtg., Bd. Dec. 176
Amended by September 2020 Mtg., bd. Dec. 23

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A RTICLE 41 R OTARY P ROGRAMS
41.010.
41.020.
41.030.
41.040.
41.050.
41.060.

Interact
New Generations Service Exchange
Rotary Community Corps (RCC)
Rotary Friendship Exchange
Rotary Youth Exchange
Rotary Youth Leadership Awards

41.010.

Interact
Interact is a program of Rotary International, adopted by the Board in June 1962.
The Interact program was developed and created by and is an activity of RotaryInternational, and the authority for the establishment and enforcement ofconstitutional provisions, organizational requirements and standards of procedure,
and for the protection and preservation of the Interact name and logo is retained by
Rotary International. (April 2020 Mtg., Bd. Dec. 127)
Source: May 1966 Mtg., Bd. Dec. 285
Amended by April 2020 Mtg., Bd. Dec. 127

41.010.1.

Purpose and Outcomes
1. The purposes of Interact are for:a. sponsor club members to recognize the positive change implemented byyouth and young adults as the fifth Avenue of Service, Youth Service,through an active and personal commitment to empower young people totake action through community and international service, develop
leadership skills, and gain a global perspective that fosters world peace andcultural understanding; and forb. students and youth to take action through community and international
service, discover new cultures and promote international understanding as
global citizens, develop skills to become school and community leaders,make friends locally and globally, and have fun while recognizing theimportance of Service Above Self.
2. The goals of Interact are, but not limited to:a. instill in young people a life-long commitment to service through youth-led
activities that address local needs, especially those aligned with Rotary’s
Areas of Focus.
b. guide young people to learn about other cultures, participate in International
projects, and understand the global scope of Rotary, especially aligned with
Rotary’s commitment to diversity, equity, and inclusion.

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c. develop youth leadership skills by promoting youth voice and empowering
young people to become club and district leaders.
d. fulfill Rotary’s commitment to youth service by engaging our members toprovide safe, meaningful, and impactful opportunities for young people tolearn and grow.
(February 2022 Mtg., Bd. Dec. 103)
Source: February 2022 Mtg., Bd. Dec. 103

41.010.2.

Membership in an Interact Club
1. An Interact club is a Rotary club sponsored organization of young people, ages
12 to 18, whose purpose is to provide opportunity for them to work together ina world fellowship dedicated to service and international understanding andleadership development skills.
2. Admission to membership of an Interact club is contingent on the prior approval
by a parent/guardian and such permission can be revoked at any time.
3. On 30 June of the Rotary year in which a member becomes 18 years old or upon
graduation, whichever is later, his or her Interact membership will end, without
contradicting regulations and policies established by the school authorities forschool-connected clubs.
4. Interact clubs are encouraged to adopt a code of conduct for members,consistent with the Code of Conduct for Rotary members and in accordancewith Rotary’s youth protection policies, which include grounds for termination
to be included in their club bylaws.
(February 2022 Mtg., Bd. Dec. 103)
Source: May 1966 Mtg., Bd. Dec. 285;
Amended by January 1968 Mtg., Bd. Dec. 154; January 2009 Mtg., Bd. Dec. 153; June 2010 Mtg.,
Bd. Dec. 182; January 2015 Mtg., Bd. Dec. 136; January 2017 Mtg., Bd. Dec. 87; February 2022
Mtg., Bd. Dec. 103

41.010.3.

Sponsorship
1. An Interact club is organized, sponsored and supervised by a Rotary club andis established following the endorsement of the governor and upon certification
and recognition by Rotary International; and its continued existence depends
upon the continued sponsorship of at least one sponsor Rotary club andcontinued recognition by Rotary International.
a. An Interact club may be organized and sponsored jointly by a Rotary cluband another Rotary club or a Rotaract club as long as the total number ofco-sponsors does not exceed three clubs; andRotary International Code of Policies
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b. Sponsoring Rotary and Rotaract clubs must be within the boundaries of the
district in which the Interact club is located.
Interact clubs may be sponsored jointly by more than three clubs with thegovernor’s approval if, in the governor’s considered judgment, the bestinterests of the district, the Rotary clubs, Rotaract clubs, and the Interact
club concerned would be effectively served.
A joint Interact committee should be created with representation from eachof the sponsor clubs.
2. Sponsor clubs are responsible for organizing the Interact club and for providing
it with guidance and counsel thereafter and have complete control andsupervision over all activities, policies, and programs of the Interact club.
(February 2022 Mtg., Bd. Dec. 103)
Source: May 1966 Mtg., Bd. Dec. 285; January 1975 Mtg., Bd. Dec. 102; January 1976 Mtg., Bd.
Dec. 171;
Amended by January 2010 Mtg., Bd. Dec. 140; January 2010 Mtg., Bd. Dec. 140; January 2012 Mtg.,
Bd. Dec. 190; January 2017 Mtg., Bd. Dec. 87; April 2019 Mtg., Bd. Dec. 15; February 2022 Mtg.,
bd. Dec. 103

41.010.4.

Interact Club Base
1. An Interact club may be community or school-based.
2. Where the Interact club is school-connected, control and supervision by thesponsor clubs shall be exercised in full cooperation with the school authorities,
with the understanding that such clubs are subject to the same regulations andpolicies established by the school authorities for all student organizations andextracurricular activities of the school.
3. As a matter of principle, Interact clubs are not authorized to assume
membership in or merge with other organizations regardless of the purpose ofsuch organizations.
(February 2022 Mtg., Bd. Dec. 103)
Source: May 1966 Mtg., Bd. Dec. 285; May 1967 Mtg., Bd. Dec. 251; January 1973 Mtg., Bd. Dec.
176;
Amended by February 2022 Mtg., Bd. Dec. 103

41.010.5.

Interact Club Adviser
1. Rotary clubs shall appoint an Interact club advisor to supervise, guide, andsupport the Interact club.
2. The Interact club advisor may be a member of the sponsor Rotary or Rotaract
club, an adult non-member vetted by the sponsor club(s), or in the case ofRotary International Code of Policies
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358

school-based Interact clubs, a member of the faculty or administration of theschool.
3. An Interact club may have more than one Interact club advisor, however only
one Interact club advisor may be reported to Rotary International and must bereported on an annual basis in order to for the Interact club to maintain an active
status.
4. All Interact club advisors should be screened, vetted, and trained to uphold
Rotary’s youth protection policies.
(February 2022 Mtg., Bd. Dec. 103)
Source: February 2022 Mtg., Bd. Dec. 103

41.010.6.

Standard Interact Club Constitution and Recommended Interact Club Bylaws
1. There shall be a “Standard Interact Club Constitution” prescribed by RotaryInternational and subject to amendment only by the Board of Directors ofRotary International. As a prerequisite of its organization and certification, each
Interact club shall adopt the “Standard Interact Club Constitution” and shall
automatically adopt all amendments thereto subsequently made by the Board of
Directors of Rotary International.
2. Each Interact club shall adopt by-laws not inconsistent with the “Standard
Interact Club Constitution” and with policy established by Rotary International.
Such by-laws shall be subject to the approval of the sponsor club(s).
3. Each member of an Interact club, by his or her acceptance of membership,
agrees to accept and to adhere to the provisions of the constitution and by-lawsof the Interact club.
(April 2020 Mtg., Bd. Dec. 127)
Source: May 1966 Mtg., Bd. Dec. 285
Amended by April 2020 Mtg., Bd. Dec. 127

41.010.7.

Interact Club Suspension and Termination
1. An Interact club may be terminated (a) by Rotary International, with or without
the consent, approval or concurrence of the sponsor club(s), for failure tofunction in accordance with its constitution or for other cause, (b) by its sponsor
club(s), or (c) by the Interact club itself upon its own determination.
2. Upon termination of an Interact club, all rights and privileges relating to thename and logo shall be relinquished by the club and by its members individuallyand collectively.
(April 2020 Mtg., Bd. Dec. 127)
Source: May 1966 Mtg., Bd. Dec. 285
Amended by April 2020 Mtg., Bd. Dec. 127

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41.010.8.

359Interact Marks
An Interact club member shall be entitled to use and display the Interact name andlogo in an appropriate and dignified manner during the period of his or her
membership in an Interact club and he or she shall relinquish such entitlement upon
termination of his or her membership in his or her Interact club or upon thetermination of the Interact club in conformity with the Rotary Code of Policies
Article 34.060.4.. (February 2022 Mtg., Bd. Dec. 103)
Source: May 1966 Mtg., Bd. Dec. 285
Amended by February 2022 Mtg., Bd. Dec. 103

41.010.9.

Interact Club Finances
1. Individual Interactors may pay annual membership fees to their club to cover
the cost of club administration, as provided for in their club bylaws.
2. Any fees, dues or assessments on the membership of any Interact club shall be
nominal and shall be only for the purpose of covering the cost of administering
the club.
3. Funds for activities and projects undertaken by Interact clubs shall be raised bysuch clubs apart from membership fees, dues or assessments and shall be placed
into a separate account.
4. Costs involved in arranging any meetings of Interact clubs or groups of Interact
clubs should be kept as low as possible consistent with effective meetings anda meaningful program.
5. It is the responsibility of the Interact club to raise the funds necessary to carryout the program of the club; however, sponsor clubs may provide financial
support when mutually agreed upon.
6. Interact clubs may occasionally request support for club activities, service
projects, or fundraisers, but should not make repeated solicitations for financial
assistance from Rotary clubs, Rotaract clubs, or from other Interact clubs.
7. Sponsor clubs should establish financial guidelines for Interact clubs to ensurethat all funds are managed in a responsible and transparent manner, including
all monies collected to support service projects, consistent with laws andbanking regulations in the country. This should include providing oversight foran adult signatory on all accounts, and plans for disbursement of funds should
the Interact club disband or be terminated.
8. No part of the expenses of meetings of Interact clubs shall be paid by RotaryInternational.
(February 2022 Mtg., Bd. Dec. 103)
Source: May 1966 Mtg., Bd. Dec. 285;
Amended by November 2007 Mtg., Bd. Dec. 67; February 2022 Mtg., Bd. Dec. 103

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41.010.10.

360Interact Club Activities
1. All Interact club activities, projects, and programs shall at all times be
conducted in harmony with the policies of Rotary International; continued
sponsorship of an Interact club by a Rotary club and recognition of it by RI arecontingent thereon.
2. All online activities, such as the club website and social media pages, andvirtual meetings shall be operated in accordance with applicable law andregulations; sponsor clubs shall obtain written consent of Interactors’ parents orlegal guardians in advance of Interact participation as necessary.
(April 2020 Mtg., Bd. Dec. 127)
Source: May 1967 Mtg., Bd. Dec. 255;
Amended by January 2012 Mtg., Bd. Dec. 190; April 2020 Mtg., Bd. Dec. 127

41.010.11.

Interact District Meetings and Activities
1. District Governor authority: The governor is responsible for all Interact events
within the district, and the district Interact committee shall report to thegovernor.
2. District Interact Committee: District Governors are encouraged to appoint a
district Interact committee as noted in Rotary Code of Policies section 17.030.3.
3. District Interact Representativea. A district with two or more Interact clubs may elect a district Interact
representative from among its membership. The method of election shall be
determined by the district Interact committee and district governor inadvance of elections.
b. All election disputes shall be resolved locally by the district governor basedon district policy in consultation with the district Interact chair. RI will notintervene.
c. The district Interact representative will be guided and counseled by the
district governor and the district Interact committee, or other appropriate
district committee, shall give counsel to and provide encouragement andinspiration to the Interact clubs of the district, particularly with respect tobroadening and deepening the program of Interact within the district, andshall help focus their attention on the potential and achievements of the
program in support of international understanding.
4. District Interact Meetings and Activities
a. District Interact conferences may be held, under the guidance of the district
Interact committee, with one or more members of this committee present.
The district Interact representative shall assist the district committee inRotary International Code of Policies
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arranging these meetings and, where possible, shall preside at suchmeetings.
b. The purpose of a district Interact conference is to provide learning,
encouragement, enlightenment, and inspiration to the Interact clubs withrespect to school and Community Service and to focus attention on theworldwide potential and achievements of Interact on behalf of international
understanding.
c. No meeting of members of Interact clubs beyond the club level shall have
any legislative authority nor shall be so organized or conducted as to givethe appearance of having such authority. Nevertheless, such a meeting may
include the opportunity for expression of ideas which might be of value asadvisory observations to those who are involved at the district or otherlevels with the administration of Interact.
d. The chair of the district Interact committee and the district Interact
representative should facilitate a leadership learning seminar for all
incoming Interact club officers and committee chairs.
5. District Interact Financesa. All district Interact activities shall be financed by the Interact clubs in the
district.
b. No part of the expenses of district Interact representatives, district Interact
conferences, meetings of Interact clubs, or groups of Interact clubs shall be
paid by Rotary International.
c. The district should make provisions to fund the administrative activities ofthe district Interact committee.
(April 2024 Mtg., Bd. Dec. 119)
Source: May 1966 Mtg., Bd. Dec. 285;
Amended by May 1967 Mtg., Bd. Dec. 254; January 2012 Mtg., Bd. Dec. 190; January 2015 Mtg.,
Bd. Dec. 136; May 1966 Mtg., Bd. Dec. 285; May 1967 Mtg., Bd. Dec. 254; January 1973 Mtg., Bd.
Dec. 172; January 1976 Mtg., Bd. Dec. 174; January 2009 Mtg., Bd. Dec. 153; January 2010 Mtg.,
Bd. Dec. 140; February 2022 Mtg., Bd. Dec. 103; April 2024 Mtg., Bd. Dec. 119

41.010.12.

Multidistrict Interact Meetings
1. Meetings of Interact club members from more than one district are to be held
under the guidance of the host governor and the district Interact committee.
Such meetings are subject to RI youth protection policies and the advanceapproval of the governors of the districts involved. Invitations to governors tohold multidistrict Interact meetings must be accompanied bya. information including the date, location, purpose, program and participantsof the proposed meetingRotary International Code of Policies
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362

b. a copy of the anticipated meeting budget with assurance that the sponsors
are in a position to and will assume complete responsibility for contractualand financial obligations inherent in the meetingc. plans for adult supervision of Interactors and details about appropriate
sleeping accommodations
d. assurance that the planning and implementation of the proposed meeting
will be carried out under the direct supervision of Rotarians
2. The host club or district must maintain liability insurance for multidistrict
Interact meetings with coverage and limits appropriate for the geographic
location. Evidence of such coverage must be provided to RI or the governor ofany participating district upon request.
(April 2020 Mtg., Bd. Dec. 127)
Source: January 1971 Mtg., Bd. Dec. 106;
Amended by January 2009 Mtg., Bd. Dec. 155; April 2020 Mtg., Bd. Dec. 127

41.010.13.

Travel Insurance for Interactors
Clubs and districts inviting members of Interact clubs to participate in the programsor activities of such clubs or districts outside of their local community should, whenInteractors are traveling 150 miles away from home residence or out of the homecountry, require the parents or legal guardians of each Interactor to provide travel
insurance for the Interactor, which includes such coverages as medical (whentraveling outside home country), emergency medical evacuation, repatriation ofremains, and legal liability, in amounts satisfactory to the club or district organizing
the event, with coverage from the time of the Interactors departure from home until
the return home. (April 2020 Mtg., Bd. Dec. 127)
Source: July 1967 Mtg., Bd. Dec. 58;
Amended by January 2009 Mtg., Bd. Dec. 155; April 2020 Mtg., Bd. Dec. 127

41.010.14.

RI Secretariat Service to Interact Clubs
1. The general secretary certifies organization of new Interact clubs, produces
program publications, distributes annual communications to all Interact clubs,
sponsor clubs, and district Interact committee chairs, promotes World Interact
Week, and supports youth protection initiatives.
2. The general secretary processes certification of Interact clubs. The approval ofthe district governor is required as a prerequisite to certification.
3. As a matter of policy, the Board does not recognize the right of any individual
or organization except RI to circularize Interact clubs for any commercial orother purpose.
(April 2019 Mtg., Bd. Dec. 157)

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Source: January 2010 Mtg., Bd. Dec. 140;
Amended by June 2013 Mtg., Bd. Dec. 196; January 2017 Mtg., Bd. Dec. 87; April 2019 Mtg., Bd.
Dec. 157

Cross-References
2.120.
Youth Protection
8.020.
Special Observances
34.060.4.
Interact and Rotaract Marks

41.020.

New Generations Service Exchange
Adults up to the age of 30 may participate in New Generations Service Exchange
for up to six months and may be organized for individuals or groups. The minimum
age of the participants shall be the age of majority in the host country, but not be
younger than age 18. New Generations Service Exchanges must have a strong
humanitarian or vocational service component.
The schedule of activity shall be developed by the host district, primarily comprisedof people-to-people interactions and service work supporting one or more of The
Rotary Foundation’s seven areas of focus, vocational service (such as professional
and leadership development), and/or local activities involving New Generations
activities. The host district shall arrange for the hosting of participants and provide
local transportation. Districts shall utilize screening procedures to identify suitable
hosting arrangements.
Eligible candidates shall be sponsored by a local Rotary club near their place ofresidence, their district New Generations Service chair, and sending district
governor. Current Rotaractors and Rotary alumni are encouraged to apply.
Participants should demonstrate a strong commitment to service and the ideals of
Rotary.
Districts are encouraged to establish agreements with their exchange partners to set
expectations concerning the logistics of the exchange, participant selection andorientation, funding and participant expenses, and the service activities in which
the participants will participate.
New Generations Service Exchanges need not be reciprocal. (April 2024 Mtg., Bd.
Dec. 119)
Source: October 2012 Mtg., Bd. Dec. 96;
Amended by June 2013 Mtg., Bd. Dec. 224; January 2017 Mtg., Bd. Dec. 87; April 2024 Mtg., Bd.
Dec. 119

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41.030.

364

Rotary Community Corps (RCC)
Rotary Community Corps is a program of Rotary International, formerly known as
the Rotary Village Corps, adopted by the Board in 1986.
The Rotary Community Corps (RCC) “Statement of Policy” is as follows:
1. The Rotary Community Corps program was developed and created by and is anactivity of Rotary International, and the authority for the establishment andenforcement of the organizational requirements and standards of procedure, andfor the protection and preservation of the Rotary Community Corps name isretained by Rotary International.
2. The purpose of the Rotary Community Corps Program is to empower
communities to address their needs by developing and participating insustainable service initiatives.
3. The goals of the Rotary Community Corps (RCC) Program are:a. To develop partnerships between Rotarians and non-Rotarians in a joint
effort to enhance their communityb. To support community members who proactively address community
needs, recognizing their unique ability to identify the most pressing
concerns and suitable methods of implementationc. To promote sustainable solutions to community needs by engaging abroader segment of the community in developing and implementing
focused service projects
4. Rotary Community Corps Activities and Projects
a. Rotary Community Corps are strongly encouraged to engage in activities
and projects that are chosen based on thorough assessment of thecommunity’s specific needs, ensuring that they are carried out inaccordance with all applicable local and national rules and regulations.
b. Each corps shall be responsible for planning, organizing, financing andconducting its own activities. It shall not solicit financial assistance fromindividuals, businesses, or organizations in the community without priorapproval from the sponsoring Rotary club(s).
5. Rotary Community Corps (RCC) Sponsorshipa. The sponsorship of each Rotary Community Corps shall be one or more
local Rotary clubs which, through a committee of Rotarians, shall provide
regular counsel on activities, programs, and policies of the corps.
b. Rotary Community Corps shall not be sponsored by Rotary clubs outside
the boundaries of the district in which they are located.
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a. Sponsor Rotary club shall provide ongoing guidance to the Rotary
Community Corps and share service-related resources and tools with thecorps. The primary sponsor club is responsible for ensuring that activitiesof the RCC are aligned with RI’s policies and procedures. Sponsor clubs
are encouraged to invite RCC members to their meetings and events.
b. Sponsor Rotary club shall appoint at least one RCC advisor or a RCC
committee whose responsibility is to participate in the meetings andactivities of the RCC, advise on administrative matters, provide mentorshipto the RCC leadership and members, and keep the sponsor club informed
about the RCC’s activities. The RCC advisor/committee should notify the
district community service chair and RI about the accomplishments of the
RCC for inclusion in the district and RI publications/communications.
c. Sponsor club or the current RCC representative shall provide RI with thecontact information of the incoming RCC representative each year no later
than 30 June. Failure to report the RCC representative to RI may result inthe termination of the RCC.
7. Rotary Community Corps name and visual identity
a. The name of a Rotary Community Corps shall include the wording “Rotary
Community Corps” to show the corps’ affiliation with Rotary. The nameshould be one that helps identify its locality, sponsor Rotary club, or typeof projects the corps is formed to carry out. The general secretary shalldetermine if a name is appropriate.
b. The name and visual identity of the Rotary Community Corps shall bepreserved for the exclusive use and benefit of the corps and its members. A
corps and its members are entitled to display the name and visual identity
in a dignified and appropriate manner. Each member shall give up such
entitlement upon termination of membership or termination of the corps.
8. Membership in Rotary Community Corps (RCC)a. The membership of each corps shall consist of non-Rotarian adults with thedesire and capacity to contribute toward enhancement of the community,with consideration given to those with leadership potential. Membershipshall be open to any person living, working, or studying in or near theCorps’ community.
b. All members of the Rotary Community Corps, by their acceptance ofmembership and continuation thereof, accept the policies and guidelines ofthe program as explained herein, and agree to comply with and be bound bythese policies.
c. Selection of members of each corps shall be determined by the corps inconsultation with the sponsoring Rotary club(s).

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d. Membership may be terminated upon failure to continue to meet
qualifications of membership, or for cause, as determined by the corps byvote of no less than two-thirds of all members in good standing.
e. Any fees, dues or assessments to be paid by the membership of the corps
shall be nominal and for the sole purpose of meeting administrative costs.
Corps should enlist a qualified person to conduct an audit of all financialtransactions once a year, the results of which should be reported to membersof the corps and to the sponsoring Rotary club(s).
9. Rotary Community Corps (RCC) Leadership Groupa. Rotary Community Corps shall establish a leadership group, in consultation
with the sponsoring Rotary club(s), comprised of members in good standing
and elected by a simple majority of the corps. The term of office shall be
one year unless otherwise determined by the corps and sponsoring club(s).
b. The leadership group shall elect from amongst themselves one individual torepresent the corps (RCC representative) in any business with thesponsoring Rotary club(s) or the public. This representative may appointsuch committees as deemed necessary to carry out tasks, which shall exist
until completion of duties, discharge by the representative, or upon the endof the representative’s term. Committees for administration, vocational
service, community service, and finance are recommended for each corps.
10. District community service chairs are highly encouraged to appoint a district
Rotary Community Corps subcommittee.
The role and responsibilities of this subcommittee are to:a. Promote understanding of and participation in the RCC program throughregular contact with clubs in the district and through district meetingsb. Assist clubs establishing RCCsc. Encourage clubs to seek resources for their RCC projects on Rotary Ideas
d. Identify successful RCC projects for promotion via the district website,
governor’s monthly newsletter, and Rotary Showcase
e. Maintain records of RCC status and activities in the district, and reportperiodically to the governor and Secretariat
11. A Rotary Community Corps may be terminated:a. By Rotary International, with or without the consent, approval or
concurrence of the sponsor Rotary club, for:i. failure to function in accordance with RI’s policies
ii. failure to function in accordance with its constitution

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iii. initiating, or maintaining, or retaining in its membership an individual
who initiates or maintains litigation against Rotary International, The
Rotary Foundation, or the district, including their directors, trustees,
officers, and employees, oriv. for other cause
v. for other cause
b. By its sponsor Rotary club(s) orc. By the corps itself upon its own determination
Sponsor club shall notify RI if a RCC is no longer active or does not comply with
RI’s policies. RI will terminate the RCC upon receiving confirmation from the clubpresident. (October 2022 Mtg., Bd. Dec. 30)
Source: January 1986 Mtg., Bd. Dec. 180; October-November 1986 Mtg., Bd. Dec. E-21; OctoberNovember 1986 Mtg., Bd. Dec., E-24; October-November 1986 Mtg., Bd. Dec. E-25; OctoberNovember 1986 Mtg., Bd. Dec. E-26; May 1989 Mtg., Bd. Dec. 327; April 1991 Mtg., Bd. Dec. 279;
April 1991 Mtg., Bd. Dec. 281; April 1991 Mtg., Bd. Dec. 285; November 1991 Mtg., Bd. Dec. 124;
Amended by June 2010 Mtg., Bd. Dec. 222; May 2011 Mtg., Bd. Dec. 205; January 2017 Mtg., Bd.
Dec. 87; October 2019 Mtg., Bd. Dec. 60; October 2022 Mtg., Bd. Dec. 30

41.030.1.

RI Secretariat Service to Rotary Community Corps
The general secretary charters new Rotary Community Corps, develops program
resources, and distributes annual communications to all sponsor Rotary clubs anddistrict community service chairs. (October 2019 Mtg., Bd. Dec. 60)
Source: June 2010 Mtg., Bd. Dec. 222;
Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 60

41.030.2.

RI Certification of Rotary Community Corps
The general secretary processes certification of Rotary Community Corps. The
RCC Organization Form requires the signatures of the RCC representative and thesponsoring Rotary club. (October 2019 Mtg., Bd. Dec. 60)
Source: June 2010 Mtg., Bd. Dec. 222;
Amended by January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 60

41.040.

Rotary Friendship Exchange
Rotary Friendship Exchange is a program of Rotary International, adopted by the
Board in 1988.
Note: The Board regularly reviews and, as necessary, amends the “Rotary
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Rotary Friendship Exchanges give participating Rotarians, their families, and theirfriends the opportunity to host and visit one another internationally. The goal of an
exchange is for participants to experience cultural immersion and intercultural
exposure, foster greater international understanding, or to allow those who are new
to their career to enhance their vocational skills, while making new connections andfriendships, and, when possible, building a foundation for collaborative service
projects.
Exchange teams should identify the purpose of each trip, such as but not limited to,a vocationally-oriented exchange, culturally-oriented exchange, service-oriented
exchanges, and establishing a twin club or service partner relationship.
Rotary Friendship Exchanges have the following characteristics:••••

They are reciprocal
They are funded entirely by the participants and their respective districts
They are open to Rotarians, their family members, and non-Rotarians
They have an identified purpose and goals

Vocational Exchanges for Young Professionals
Rotary Friendship Exchange may also be used to provide a unique educational
opportunity for young business and professional people in the initial years ofprofessional life. These exchanges are designed to develop professional andleadership skills among young people to prepare them to address the needs of theircommunities and an increasingly global workplace. These vocational exchanges
will follow an extensive and rigorous program of international travel andparticipatory activities involving:
Vocational Activities that provide opportunities to observe vocations as practiced
in another country and participate in a reciprocal exchange of ideas in theirrespective fields, which ultimately will benefit all communities involved;
Cultural Experiences that allow participants to study another country, its people
and institutions and to promote an appreciation of cultural diversity worldwide.
Fellowship Opportunities that encourage team members and hosts to meet,
communicate and live with each other in a spirit of fellowship and goodwill, to
consider each other’s problems, aspirations and community concerns, and to foster
lasting friendships and international understanding; andRotarian Involvement in providing young, formative professionals an experienced
perspective of their vocation in another country and culture and participating in theprocess of sending, receiving and sharing educational experiences of study teams
that will enhance the worldwide mission of Rotary.
Districts that engage in these exchanges should consider the following factors:

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1. The district should cite a clear purpose and goal to be achieved by the exchange.
2. The district should develop a draft host itinerary.
3. The district should present a plan for accommodation of the incoming teammembers in Rotarian homes or in other alternative housing with an explanation
thereof.
4. The district should present a well-rounded plan for preparation and orientationof outgoing team members to include language, culture, and other appropriate
subjects, the duration of which must be not less than 12 hours.
District governors from participating districts appoint a district Friendship
Exchange chair, who is responsible for helping interested participants coordinate
exchanges through an email contact list of chairs from around the world. This list
is posted on the RI website for Rotarians to use. The general secretary creates
resources to promote the program and help districts find exchange partners.
(January 2017 Mtg., Bd. Dec. 87)
Source: June 1983 Mtg., Bd. Dec. 357; October-November 1986 Mtg., Bd. Dec. 162; July 1988 Mtg.,
Bd. Dec. 48;
Amended by June 2010 Mtg., Bd. Dec. 182; May 2014 Mtg., Bd. Dec. 144; September 2016 Mtg.,
Bd. Dec. 58; January 2017 Mtg., Bd. Dec. 87

41.050.

Rotary Youth Exchange
Rotary Youth Exchange is a program of Rotary International, adopted by the Board
in 1974.
The Rotary Youth Exchange program provides young people with the opportunity
to meet individuals from other countries, experience new cultures through life inanother country. Host clubs, host families, and communities are enriched throughengagement with students from different cultures. The program instills in young
people the concept of international understanding and goodwill and helps developintercultural competency which is essential to building and sustaining peace.
These policies assist clubs and districts to implement Youth Exchange activities
effectively and responsibly, and pertain to both long-term and short-term
exchanges, unless otherwise indicated.
Any other provisions consistent with these policies may be adopted by clubs or
districts. Districts may reassign some responsibilities specified in these policies
from one role to another. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; January 2009 Mtg., Bd. Dec. 152; October 2012
Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

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41.050.1.

370

District Governors Authority
Each governor is responsible for the supervision and control of the Youth Exchange
program within the district. The district Youth Exchange officers, or committees,
are under the supervision of their respective governors and should report to them.
Governors are required to complete youth protection training as outlined in Rotary Codeof Policies section 2.120. and are encouraged to use the period between theirnomination and assuming office to learn as much as possible about the YouthExchange program in the district and the qualifications and skills of those who
administer it. (October 2019 Mtg., Bd. Dec. 58)
Source: October-November 1977 Mtg., Bd. Dec. 159;
Amended by May 1979 Mtg., Bd. Dec. 355; March 1997 Mtg., Bd. Dec. 275; January 2017 Mtg., Bd.
Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.2.

District Certification Program
The general secretary shall administer a district certification program. All district
Youth Exchange programs shall comply with RI youth protection policies and otherrequirements set forth by the general secretary in order to be certified. In order toparticipate in the Youth Exchange program both host and sending districts must be
certified by the general secretary.
The certification process requires all district Youth Exchange programs to provide
RI with evidence that they have adopted the certification requirements in theirLong-term and Short-term exchange programs (including any tours or camps).
Failure by individual Rotarians, clubs, or districts to administer the program inaccordance with these requirements may result in termination of a district’s YouthExchange certification.
The general secretary may grant waivers to districts that have implemented
alternative policy and alternative procedures that meet the intent of RI policy ininstances when RI policy or certification requirements are contrary to local law. If
local circumstances are such that a district cannot legally meet any of therequirements, districts must provide the general secretary evidence of the specificcircumstances that prohibit compliance and a written explanation of alternative
procedures that maintain the intent of the policy or requirements. The generalsecretary will evaluate and determine whether the alternatives posited by districts
meet the intent of the policy, and may bring matters to the Board should
circumstances warrant.
Other certification policies include:
1. Certification of Districts for Sending Students Only
Districts that wish to send outbound students without serving as hosts for inboundstudents can apply for outbound-only certification.
2. Certification of Multi-country Districts

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In multi-country districts where not all countries within the district wish toparticipate in the Youth Exchange program, the general secretary will only grantcertification to participating countries that meet certification requirements.
(October 2019 Mtg., Bd. Dec. 58)
Source: November 2004 Mtg., Bd. Dec. 108;
Amended by November 2006 Mtg., Bd. Dec. 72; February 2007 Mtg., Bd. Dec. 163; June 2007 Mtg.,
Bd. Dec. 274; November 2007 Mtg., Bd. Dec. 32; January 2009 Mtg., Bd. Dec. 152; October 2012
Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.3.

Legal Entity
Districts must establish a corporation or similar formal legal entity that includes the
district Youth Exchange program. This requirement may be met by incorporating
the district Youth Exchange program, a group of programs that includes YouthExchange, or the district as a whole in accordance with Rotary Code of Policies
17.020.
Districts may also meet this requirement by affiliation with an incorporated
multidistrict Youth Exchange program for the districts’ activities that are conductedwithin the scope of the multidistrict program. (January 2009 Mtg., Bd. Dec. 152)
Source: February 2007 Mtg., Bd. Dec. 163
Amended by January 2009 Mtg., Bd. Dec. 152

41.050.4.

Liability Insurance
Districts must secure liability insurance for the district Youth Exchange programwith coverage and limits appropriate for their location. Clubs and districts arestrongly encouraged to consult legal counsel regarding liability issues before
undertaking Youth Exchange activities.
Youth Exchange programs in districts located entirely within the United States meetthis requirement through participation in the U.S. Rotary Club and District General
Liability Insurance Program.
The general secretary is authorized to grant an exception to the liability insurance
requirement to districts where it has been demonstrated that such insurance is notavailable. (January 2017 Mtg., Bd. Dec. 87)
Source: February 2007 Mtg., Bd. Dec. 163;
Amended by June 2008 Mtg., Bd. Dec. 253; January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg.,
Bd. Dec. 87

41.050.5.

International Travel by YouthNo individual Rotarian, club, or district shall undertake an alternative program
structure to send minors abroad that circumvents RI youth protection policies, theRotary International Code of Policies
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foregoing Youth Exchange policy, or the immigration and travel policies of any
nation or government.
No individual Rotarian, club, or district shall assist or cooperate in sending a young
person abroad on an international travel activity unless careful plans are made inadvance covering every aspect of the proposed trip, including approval from the
district youth protection officer and district Youth Exchange chair. In districts
without a youth protection officer, the district governor and the district YouthExchange committee chair must approve the arrangements.
No district should provide an identification card, letter of introduction, request forassistance or other credential or document intended to identify or introduce a young
person to a district in another country, unless complete mutual agreement has beenreached in advance with respect to the hospitality or assistance to be provided by
the host district.
No district is obliged to provide hospitality or assistance to any young person fromanother country, despite any documented or claimed sponsorship of a Rotary clubor district, unless the host district has specifically agreed in advance to provide suchhospitality or assistance. (October 2019 Mtg., Bd. Dec. 58)
Source: May 1979 Mtg., Bd. Dec. 355;
Amended by January 2009 Mtg., Bd. Dec. 152; June 2009 Mtg., Bd. Dec. 242; October 2019 Mtg.,
Bd. Dec. 58

41.050.6.

District Youth Exchange Finances
Funds for district Rotary Youth Exchange activities shall be held separately fromother district funds, and the chair of the district Youth Exchange committee and amember of the district finance committee, or their proxies, shall be signatories. The
district Youth Exchange committee shall prepare and submit a budget to thegovernor and the district finance committee for approval and inclusion in the
Annual Statement and Report of District Finances. The district Youth Exchangecommittee and district treasurer shall prepare and distribute a financial report on
Youth Exchange to the district governor on a semi-annual basis. (January 2021
Mtg., Bd. Dec. 91)
Source: June 1992 Mtg., Bd. Dec. 328, Appendix G;
Amended by May 2003 Mtg., Bd. Dec. 325 November 2009 Mtg., Bd. Dec. 56; October 2014 Mtg.,
Bd. Dec. 38; January 2015 Mtg., Bd. Dec. 118; January 2017 Mtg., Bd. Dec. 87; January 2021 Mtg.,
Bd. Dec. 91

41.050.7.

Reporting to Rotary International
All incidents, including but not limited to, accidents, death, early returns, crimes,
and any allegations of abuse or harassment shall be reported to RI within 72 hoursof learning of the incident. Failure to report incidents to RI within 72 hours may
result in suspension of the district’s Youth Exchange certification or other measures
as determined by the general secretary for failure to comply. Upon learning that anRotary International Code of Policies
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individual, club, or district knowingly has failed to timely report, the RI Board may
terminate the club.
Districts shall provide to RI student data according to certification requirements
determined by the general secretary. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by February 2007 Mtg., Bd. Dec. 163; January 2017 Mtg., Bd. Dec. 87; October 2019
Mtg., Bd. Dec. 58

41.050.8.

Types of Exchanges
The Youth Exchange program includes two distinct program types:
Long-term Exchange Program
Long-term exchanges should be for one academic year but may be extended toinclude part or all of the holiday periods immediately preceding and immediately
following the academic year. Students are required to attend school in the hostcountry. Students are prohibited from attending school at an institution where they
are required to live on the premises, or where the primary room and board isprovided by the school.
Students should have more than one host family; placement with three successive
host families is preferable. In the event that circumstances prevent multiple hostfamily placements, both the sponsor and host district must agree and alert thestudent’s parent or legal guardian in advance. At least one back-up host family must
be available.
Parents of outbound students shall not be required to host inbound students.
However, parents of outbound students may volunteer to host or may be asked toassist in finding suitable host families.
Host clubs must select individual Rotarian counselors from their clubs with whom
each student is to be in regular contact and to serve as a liaison between the student
and the club, the student’s parents or legal guardians, host family and community
at large. Sending clubs and/or districts select an individual Rotarian to serve as aresource to an outbound student. The club counselor must not be in a position of
authority over the student’s exchange, such as a member of the student’s hostfamily, district or club Youth Exchange officer, school principal, etc. and must be
trained in responding to any problems or concerns which may arise during theexchange, including the prevention of physical, sexual and psychological abuse.
The host club should provide for all educational expenses, arrange an appropriate
academic program, and must provide a program of orientation and continued
contacts to familiarize the student with the host community.

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The host club or district should provide a monthly allowance for the student in an
amount determined by the parties concerned. The monthly allowance shall be
sufficient to cover meals eaten at school or elsewhere.
Short-term Exchange Program
Short-term exchanges vary from several days to several weeks or months. They
often take place when school is not in session and may not include an academic
program. Short-term exchanges generally involve a homestay experience with afamily in the host country, but may also be organized as international youth camps
or tours.
Host clubs must select individual Rotarian counselors from their clubs with whom
each student is to be in regular contact and to serve as a liaison between the student
and the club, the student’s parents or legal guardians, host family and community
at large. Sending clubs and/or districts select an individual Rotarian to serve as aresource to an outbound student. The club counselor must not be in a position of
authority over the student’s exchange, such as a member of the student’s hostfamily, district or club Youth Exchange officer, school principal, etc. and must be
trained in responding to any problems or concerns which may arise during theexchange, including the prevention of physical, sexual and psychological abuse.
(April 2020 Mtg., Bd. Dec. 127)
Source: March 1997 Mtg., Bd. Dec. 235; March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; June 2006
Mtg., Bd. Dec. 248; November 2007 Mtg., Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152; June 2009
Mtg., Bd. Dec. 241; October 2012 Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2018
Mtg., Bd. Dec. 56; October 2019 Mtg., Bd. Dec. 58; April 2020 Mtg., Bd. Dec. 127

41.050.9.

Eligibility
Participation in Youth Exchange is open to students aged 15 to 19 years at the
beginning of the exchange unless the laws and regulations of a specific country
deem otherwise. Students 18 years or older may participate by mutual agreementby the participating clubs and districts.
Youth Exchange welcomes any young people who meet the requirements of the
program and who are recommended and sponsored by a club, or a district. They
should be above average in their schoolwork.
People with disabilities may participate where and when this is possible and agreed
upon between the sending and host clubs or districts. (October 2019 Mtg., Bd. Dec.
58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; January 2009 Mtg., Bd. Dec. 152; October 2012
Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

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41.050.10.

375Student Application
Candidates must submit a written application and must undergo a selection processincluding personal interviews with the applicant and the applicant’s parents or legal
guardians at the club level and at the district level.
Clubs and districts are encouraged to use standard Youth Exchange applications
which are maintained and updated by networks of district and multidistrict YouthExchange officers. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January 2009
Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

41.050.11.

Selection and Placement
The sending district is responsible for ensuring that each student is accepted andhosted by a club in a partner district. Districts are urged to utilize writtenagreements with their exchange partners to delineate responsibilities to ensure that
all expectations of the exchange relationship are met, such as certification of
exchange partners, logistics, and student selection and orientation.
All individuals involved in the exchange, including students and their parents orlegal guardians, host family members and Rotarian counselors, must agree in
writing to all the requirements of the program as determined by the sending andhost clubs or districts.
Student travel itineraries must be agreed upon by the students’ parents or legal
guardians and the host club or district. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January 2009
Mtg., Bd. Dec. 152; October 2012 Mtg., Bd. Dec. 96; January 2017 Mtg., Bd. Dec. 87

41.050.12.

Travel Insurance for Rotary Youth Exchange Students
Partner districts shall determine where there may be gaps in coverage, in any
national insurance plans or travel insurance coverage, and identify and purchasesupplemental coverage to meet the minimums.
Evidence of student travel insurance coverage shall be submitted to, received by,
and accepted by the host district prior to the student’s departure from home. As thehost Rotary district must be in a position to arrange immediate and emergency
medical attention when it is needed, the host district must approve that the insurance
coverage carried by the student is with a responsible insurance company and will
ensure that any service providers receive complete and prompt payment. The parent
or legal guardian of the Youth Exchange student is responsible for the payment of
all medical and accident costs.

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The parent or legal guardian of each student shall obtain travel insurance, including,but not limited to, medical and dental coverage for accidental injury and illness,
repatriation of remains, emergency evacuation, 24-hour emergency assistanceservices, and personal legal liability. Such amounts shall not be less than thefollowing minimum limits and benefits per student:
1. Provide coverage on a 24-hour basis from the time the student leaves their home
until they return home inclusive of any personal travel before and/or after theagreed exchange period
2. Valid in the host country, any transit countries and countries included on any
tours with the exception of student’s home country
3. 24-hour emergency assistance services
4. Minimum US$1,000,000 for expenses related to injury or illness such as
hospital, doctors/physicians, dentist, ambulance or other usual and customary
medical services
5. Minimum US$50,000 for necessary emergency transport or evacuation of
student in the event of severe illness or bodily injury
6. Minimum US$50,000 for repatriation of student’s remains or cremation
expenses in the event of the death of the student
7. Minimum US$50,000 for necessary emergency transport or evacuation of
student in the event of a non-medical emergency, including due to a politicalcrisis or a natural disaster8. Minimum US$500,000 for personal legal liability for liability arising from thestudent’s actions or omissions that cause bodily injury to a third party or damage
to a third party’s property.
Parents or legal guardians may also consider obtaining the following additional
travel insurance coverage options:
1. Accidental death, dismemberment, or disability
2. Emergency Visitation. Provides reimbursement for emergency visitation
expenses for the cost of reasonable transport and accommodation incurred byany one close relative or friend to travel to, travel with, remain with, or escort
the student as a result of serious injury, illness, or death of the student
3. Trip Cancellation or Curtailment. Provides reimbursement for trip cancellationor curtailment expenses provides coverage for travel expenses incurred becauseof an unexpected cancellation due to injury or illness
4. Property Coverage. Provides reimbursement for personal property losses,
including student’s loss of money or for theft or total loss of property such as
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5. Kidnap & Extortion coverage. Provides access to trained specialists that
respond to incidents of kidnap or threats to kill, injure, or kidnap a student
where ransom is demanded and pays for costs of ransom.
Where it is a statutory or legal requirement for travel insurance to be purchased in
the host country, such insurance shall be in accordance with these limits andbenefits. In all other cases dual insurance should be avoided unless agreed to by allparties.
Clubs and districts are strongly encouraged to consult insurance counsel for advice
on obtaining liability insurance and other coverage and should be fully informed
about government’s policies and regulations regarding foreign students, including
insurance coverage requirements.
Participation in extreme sports, such as hang gliding, rock climbing, and bungee
jumping, is discouraged. If students are allowed to participate in extreme sports,
these activities should be undertaken with the host districts and parent or legal
guardian’s written permission, and additional adequate insurance should beobtained. (January 2019 Mtg., Bd. Dec. 112)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by June 2004 Mtg., Bd. Dec. 260; March 2005 Mtg., Bd. Dec. 218; November 2007 Mtg.,
Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152; January 2012 Mtg., Bd. Dec. 189; January 2017 Mtg.,
Bd. Dec. 87; January 2019 Mtg., Bd. Dec. 112

41.050.13.

Travel by Youth Exchange Students
Youth Exchange students may undertake approved travel with host parents or for
Rotary club or district events. The host district shall obtain written permission fromthe parents or guardians of students for travel outside their local community as
defined by the host district in advance.
For all other travel, host districts must ensure that parents or legal guardians areprovided with specific details about the program, location, travel itineraries,
sleeping accommodations, and contact information. Tours and travel operated byor on behalf of host districts are subject to the Rotary Code of Policies section
2.120.3. (June 2010 Mtg., Bd. Dec. 210)
Source: June 2010 Mtg., Bd. Dec. 210

41.050.14.

Preparation
The parents or legal guardians of the student are responsible for providing
appropriate clothing and round-trip transportation to and from the host district.
It is not customary for host districts to charge inbound student fees. However, allin-country and optional costs, such as language courses, tours, and insurance, mustbe outlined and agreed to in advance of the exchange. Sending districts shallprovide parents or legal guardians of outbound students with itemized invoicesRotary International Code of Policies
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outlining how funds paid to participate in Youth Exchange are used. Copies of these
invoices should also be provided to the sending Rotary club.
The host and sending club or districts must provide students with a list of
individuals to contact in the case of a problem or emergency. These lists must
include the name and contact information for the student’s Rotarian counselor, clubpresidents, district chairs, governors, and two non-Rotarian resource persons (onemale and one female). This list must also include local resources for medical, dental
and mental health care and law enforcement. Where available, this list should also
include local resources, suicide prevention hotlines, rape crisis hotlines, and local
child protection agencies. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2004 Mtg., Bd. Dec. 108; January 2009 Mtg., Bd. Dec. 152; November 2009
Mtg., Bd. Dec. 56; January 2017 Mtg., Bd. Dec. 87; July 2018 Mtg., Bd. Dec. 16; October 2018 Mtg.,
Bd. Dec. 56; October 2019 Mtg., Bd. Dec. 58

41.050.15.

Orientation
The sending club or district must organize a mandatory orientation for outboundstudents and their parents or legal guardians prior to departure. This orientationmust inform the participants about the rules, procedures and expectations
associated with the Youth Exchange program, provide abuse prevention andawareness training for both students and parents or legal guardians, and should
include a briefing about the local Rotary club and its activities.
The host club or district must organize a mandatory orientation for inboundstudents. This must include guidance for students should they encounter any aspectsof neglect, physical, sexual, or emotional abuse, and contact information for local
resources and their appointed counselors. Orientation must include information on
local laws and customs as these can differ from one country to another greatly.
(January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; June 2005
Mtg., Bd. Dec. 271; January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

41.050.16.

Student Responsibilities
Students should represent themselves, their home country, and Rotary in ways thatreflect Rotary’s values, commitment to Service Above Self, and as peacebuilders intheir host community. They should respect each other and act responsibly, befitting
their role as a representative of the program and of Rotary in the world.
Students should not under any circumstances be permitted to operate or drive a
motorized vehicle of any kind during the exchange, nor to own a motorized vehicle
in the host country.

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Students should not travel outside the immediate area of the host club community
without the consent of the host club and district, the students’ parents or legal
guardians.
Students should accept the supervision and authority of the host family and the hostclub or district during the exchange. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2002 Mtg., Bd. Dec. 99; November 2004 Mtg. Bd. Dec. 108; January 2009
Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

41.050.17.

Student Debriefing
Due to the likely effects of reverse culture shock, following their return, students
and their parents or legal guardians should be encouraged to attend a debriefing
meeting for the purpose of assisting them to transition to their home, school, andcommunity environment. (January 2009 Mtg., Bd. Dec. 152)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2007 Mtg., Bd. Dec. 64; January 2009 Mtg., Bd. Dec. 152

41.050.18.

Volunteer Selection and Screening
Careful selection of all individuals involved in Youth Exchange should be ofparamount concern and be done with the utmost care and consideration.
All adults (Rotarian and non-Rotarians) involved in the program, including but notlimited to committee members, host family members, club counselors, and others
who have significant or unsupervised contact with youth, must be interviewed todetermine suitability to work with youth, complete and sign a youth volunteer form,
and agree to undergo criminal background checks, including law enforcement
public record checks and a reference check.
The host club or district must conscientiously screen and select host families on thebasis of a written application, criminal background checks for all adults in thehome, including law enforcement public record checks and reference checks,
personal interview, and home visits which must be both announced andunannounced.
Adult volunteers (both Rotarian and non-Rotarian) who have not complied with
program requirements must be permanently removed by the district frominvolvement with youth in a Rotary context. (October 2019 Mtg., Bd. Dec. 58)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by November 2004 Mtg. Bd. Dec. 108; February 2007 Mtg., Bd. Dec. 163; November
2007 Mtg., Bd. Dec. 64; June 2006 Mtg., Bd. Dec. 248; January 2009 Mtg., Bd. Dec. 152; January
2017 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 58

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41.050.19.

380

Volunteer Training
All adults (Rotarian and non-Rotarians) involved in the program, including but notlimited to committee members, host families, club counselors, and others, mustreceive training that includes information on program administration, rules, andabuse and harassment awareness and prevention. (October 2019 Mtg., Bd. Dec. 58)
Source: February 2007 Mtg., Bd. Dec. 163;
Amended by January 2009 Mtg., Bd. Dec. 152; October 2019 Mtg., Bd. Dec. 58

41.050.20.

Host Family Rules and Expectations
The host family should provide room and board for the student and exercise
appropriate supervisory and parental responsibility to ensure the student’s wellbeing. (January 2009 Mtg., Bd. Dec. 152)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by January 2009 Mtg., Bd. Dec. 152

41.050.21.

Early Returns
Students who do not comply with program requirements shall be sent home. The
host district shall have authority over these decisions. The sponsor district, club,
host family and the student’s parents must be fully informed of travel arrangements
prior to the student leaving their host country.
The student should be returned home at the earliest practical time and route. In theevent of an impasse, districts may appoint an independent Rotarian to serve as amediator. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by January 2009 Mtg., Bd. Dec. 152; January 2017 Mtg., Bd. Dec. 87

41.050.22.

Youth Exchange Alumni
Districts and clubs are encouraged to establish Youth Exchange alumni groups,
such as Rotex, and to obtain recognition as official Rotary Alumni Associations.
(June 2017 Mtg., Bd. Dec. 149)
Source: October 1998 Mtg., Bd. Dec. 97;
Amended by September 2016 Mtg., Bd. Dec. 28; June 2017 Mtg., Bd. Dec. 149

41.050.23.

Multidistrict Youth Exchange Programs
There may be instances where two or more districts wish to jointly undertake YouthExchange. The Board has no objection to such cooperative effort, provided any
activity or project is not undertaken unless two-thirds of the clubs in each such
district have first approved participation. Furthermore, the governors of therespective districts shall secure in advance specific authorization of the generalsecretary acting on behalf of the Board.

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Each governor has the responsibility for the supervision and control of the YouthExchange Program within the district. Multidistrict activities shall be administeredby a committee composed of current district Youth Exchange chairs and otherofficers appointed by the respective governors of participating districts. Such amultidistrict committee is responsible for reporting in writing not less often thanannually on its work and finances to all governors in the participating districts.
(January 2017 Mtg., Bd. Dec. 87)
Source: May 1979 Mtg., Bd. Dec. 355;
Amended by November 2001 Mtg., Bd. Dec. 45; January 2009 Mtg., Bd. Dec. 152; January 2017
Mtg., Bd. Dec. 87

41.050.24.

Regional Youth Exchange Groups
The Board has no objection to the formation of regional groups for the purpose ofdisseminating information, facilitating communication, organizing learning events
or conferences, or sharing best practices between certified districts andmultidistricts provided that:
1. there is no objection by the governors of each of the districts that may be theintended participants based on the name or geographic location of such a group;
2. the group has no decision-making or legislative powers, except for decisions
concerning the activities of the group itself;
3. the group does not directly undertake any exchange activity and clearlycommunicates that only certified districts or multidistricts may plan or arrange
exchange activities;
4. funds needed to implement the organization’s activities cannot be madeenforceable.
(April 2024 Mtg., Bd. Dec. 119)
Source: October 2019 Mtg., Bd. Dec. 58
Amended by April 2024 Mtg., Bd. Dec. 119

41.050.25.

Service in Rotary Youth Exchange
The Rotary Youth Exchange experience should align with the Object of Rotary, toencourage and foster the ideal of service and instill a lifelong dedication to service
in young people. Clubs and districts are encouraged to include service activities andcurriculum that promotes development of ethical leadership, team-building,international understanding, goodwill, and peace. (January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

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382

Paid Wages for Youth Exchange Students
Employment regulations in various countries make it impractical for clubs anddistricts to engage in any international exchange programs in which participants arepaid wages. (January 2017 Mtg., Bd. Dec. 87)
Source: March 1997 Mtg., Bd. Dec. 275;
Amended by January 2009 Mtg., Bd. Dec. 152

41.050.27.

District Youth Exchange Committee Chair and Multidistrict Officer List
The general secretary shall publish and maintain a directory of all district YouthExchange committee chairs, multidistrict contacts, and regional group contacts.
(October 2019 Mtg., Bd. Dec. 58)
Source: May 1979 Mtg., Bd. Dec. 355;
Amended by June 2009 Mtg., Bd. Dec. 217; January 2017 Mtg., Bd. Dec. 87; October 2019 Mtg.,
Bd. Dec. 58

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383

Rotary Youth Leadership Awards
Rotary Youth Leadership Awards, also known as RYLA, is a program of RotaryInternational, adopted by the Board in 1971.
RYLA programs are designed for children age 14 and older and adults in discretecohorts to address varying maturity levels and program needs. (January 2017 Mtg.,
Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

41.060.1.

PurposeThe Rotary Youth Leadership Awards program develops qualities of leadership inyoung people through civic engagement and personal and professional
development. RYLA program content and format can be customized to target
limited age groups in order to address varying needs and interests within thecommunity. RYLA programs are conducted at the club, district, or multidistrictlevel. (November 2020 Mtg., Bd. Dec. 69)
Source: April 1971 Mtg., Bd. Dec. 256; May-June 1982 Mtg., Bd. Dec. 395;
Amended by November 1995 Mtg., Bd. Dec. 95; July 1998 Mtg., Bd. Dec. 37; January 2017 Mtg.,
Bd. Dec. 87; November 2020 Mtg.,Bd. Dec. 69

41.060.2.

District Governor Authority
The governor is responsible for all RYLA events within the district, and the district
RYLA committee shall report to the governor. (September 2016 Mtg., Bd. Dec. 57)
Source: September 2016 Mtg., Bd. Dec. 57

41.060.3.

RYLA Facilitators
Facilitators involved in RYLA shall receive training related to sexual harassment
and abuse prevention and diversity, equity and inclusion. For RYLAs that engage
minors, facilitators shall also receive training on Rotary International’s youth
protection policies and their district’s youth protection policies. (January 2021
Mtg., Bd. Dec. 84)
Source: January 2021 Mtg., Bd. Dec. 84

41.060.4.

Goals
The goals of a Rotary Youth Leadership Awards program are as follows:
1. Develop youth leadership skills and recognize young people who are making a
positive difference in their communities;
2. Instill in young people a life-long commitment to service and connect young
people to the continuing engagement opportunities available through RotaryInternational

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3. Fulfill Rotary’s commitment to youth service by empowering young people
through leadership development.
(January 2021 Mtg., Bd. Dec. 84)
Source: May-June 1982 Mtg., Bd. Dec. 395;
Amended by January 2017 Mtg., Bd. Dec. 87; January 2021 Mtg., Bd. Dec. 84

41.060.5.

Participant Learning Outcomes
During RYLA participants should:
1. Learn the fundamentals of leadership, including communication skills, conflict
management strategies, and the ability to address problems ethically andstrategically
2. Expand their ability to enact change within themselves and as a member of ateam
3. Know how to take meaningful action to address community and global issues
4. Understand Rotary’s impact in local communities and the opportunities
available to young people through Rotary.
(January 2021 Mtg., Bd. Dec. 84)
Source: February 1996 Mtg., Bd. Dec. 218;
Amended by January 2021 Mtg., Bd. Dec. 84

41.060.6.

Service in RYLA
Clubs and districts are encouraged to include service activities and curriculum that
promotes development of ethical leadership, team-building, international
understanding, goodwill, and peace. (January 2021 Mtg., Bd. Dec. 84)
Source: January 2017 Mtg., Bd. Dec. 87;
Amended by January 2021 Mtg., Bd. Dec. 84

41.060.7.

Tactics for Planning Engaging RYLAs
Clubs and districts involved in RYLA are encouraged to:
1. Work toward diversity, equity, and inclusion across all programming by:a. including participants with leadership potential from economically andsocially disadvantaged communities
b. including facilitators representing diverse demographics
2. Promote youth voice by allowing participants to play a leading role in shaping
their own RYLA programming;
3. Develop programming for Rotaractors and young adults that emphasizes
professional development and leadership development.

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4. Create innovative programming that addresses community needs and fosters
collaborative partnerships with local organizations
5. Evaluate impact of RYLA program by collecting data from participants andfacilitators and utilize findings to shape future programming.
(January 2021 Mtg., Bd. Dec. 84)
Source: February 2001 Mtg., Bd. Dec. 227; Amended by January 2017 Mtg., Bd. Dec. 87; November
2020 Mtg., Bd. Dec. 69; January 2021 Mtg., Bd. Dec. 84

41.060.8.

RYLA Seminars and Programs
RYLA seminars should be conducted in districts and zones to facilitate theexchange of information between Rotarians and Rotaractors involved in RYLA andto share information about successful RYLA programming among district RYLA
chairs, district RYLA committee members, and other Rotarians and Rotaractors
interested in RYLA. In addition, governors and directors are encouraged to include
RYLA in the programs of the district training assembly, the district conference, andRotary institutes. (November 2020 Mtg., Bd. Dec. 69)
Source: February 2001 Mtg., Bd. Dec. 227;
Amended by January 2017 Mtg., Bd. Dec. 87; November 2020 Mtg., Bd. Dec. 69

Cross-References
2.120.
Youth Protection
17.020.
Incorporation of Districts
32.090.4.
Multidistrict Youth Exchange
41.020.
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A RTICLE 42. G LOBAL N ETWORKING G ROUPS
42.010.
42.020.
42.030.

Rotary Fellowships
Rotary Action Groups
Incorporation Guidelines for Global Networking Groups

42.010.

Rotary Fellowships

42.010.1.

Terms of Fellowships
A Rotary fellowship is a group of individuals that globally unites around a common
interest, vocation, or recreational activity with the primary purpose to network,
further friendship, and build community. Membership in a fellowship is open to
any interested individual. Fellowships should be inclusive to participants from all
backgrounds regardless of their age, ethnicity, race, color, abilities, religion,socioeconomic status, culture, sex, sexual orientation, and gender identity.
Fellowship activities must be conducted independently of RI, but must be inharmony with RI policy, including the use of the Rotary Marks. Fellowships may
not be used to promote religious beliefs, political issues, or other organizations.
Recognition of a fellowship by RI in no way implies legal, financial or otherobligation or responsibility on the part of RI, or any district or club. A fellowship
may not act on behalf of RI, or represent or imply that it has authority to act onbehalf of RI. A fellowship is not an agency of RI. Fellowships must be self‑sustaining financially, administratively, and otherwise. Fellowships may not exist
or function in any country in violation of the laws of such country.
Individual Rotary Fellowships are not covered by RI insurance and are encouraged
to assess their own risk and secure coverage as appropriate. (November 2021 Mtg.,
Bd. Dec. 52)
Source: January 1966 Mtg., Bd. Dec. 168; November 1999 Mtg., Bd. Dec. 172;
Amended by June 2001 Mtg., Bd. Dec. 394; May 2003 Mtg., Bd. Dec. 381; March 2005 Mtg., Bd.
Dec. 205; June 2005 Mtg., Bd. Dec. 302; June 2018 Mtg., Bd. Dec. 177; January 2020 Mtg., Bd. Dec.
100; November 2021 Mtg., Bd. Dec. 52

Cross-References
40.010.1.
Definition of Program Participants
40.0501.
Definition of Rotary Alumni
42.010.2.

Criteria for Recognition
The general secretary recognizes Rotary Fellowships on behalf of the Board.
To be recognized as a fellowship, a group shall:
1. Have at least 25 members representing at least five countries.

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2. Not duplicate the purposes of an existing fellowship, Rotary program, or RotaryFoundation program.
3. Not be utilized as a tactic to promote a service project or program.
4. Utilize a commonly understood name reflecting the fellowships’ interest,
vocation, or recreational activity.
5. Be led by a chair, who must be an active Rotarian, Rotaractor, or Peace Fellow.
6. Adopt Rotary Fellowships Standard Bylaws as approved by the RotaryInternational Board
7. Create a website or social media page that contains the group’s proposed name,logo, and contact information. The web presence and all communications mustclearly indicate the group is proposed or in formation.
(January 2024 Mtg., Bd. Dec. 92)
Source: November 1997 Mtg., Bd. Dec. 141; August 1999 Mtg., Bd. Dec. 66; November 2002 Mtg.,
Bd. Dec. 101; May 2003 Mtg., Bd. Dec. 381; March 2005 Mtg., Bd. Dec. 205;
Amended by June 2005 Mtg., Bd. Dec. 302; October 2013 Mtg., Bd. Dec. 43; October 2015 Mtg.,
Bd. Dec. 58; January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113; October 2018 Mtg.,
Bd. Dec. 58. See also November 1996 Mtg., Bd. Dec. 106; January 2019 Mtg., Bd. Dec. 115; January
2020 Mtg., Bd. Dec. 100; November 2021 Mtg., Bd. Dec. 52; January 2024 Mtg., Bd. Dec. 92

42.010.3.

Maintaining Active Status
The general secretary will promote fellowships as member engagement andretention opportunities.
Fellowships maintaining the criteria for recognition and meeting the following
criteria will be considered active and will receive promotional preference throughRotary media and at events such as the International Convention, subject to space
availability:
1. Maintain a web presence (website, social media page) with current information
and approved name, logo and use of Rotary Marks
2. Report their chair annually to Rotary International
3. Submit an annual report to the general secretary by 1 September
4. Respond to inquiries from its members, prospective members, and the generalsecretary
5. Resolve fellowship disputes in an amicable manner(November 2021 Mtg., Bd. Dec. 52)
Source: January 2019 Mtg., Bd. Dec. 115;
Amended by November 2021 Mtg., Bd. Dec. 52

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GovernanceRotary Fellowships must adhere to standard bylaws as approved by the RI Board.
Rotary Fellowships shall be governed by a board of directors with at least threemembers representing at least two countries.
All election and governance disputes shall be resolved amicably by the fellowship.
Guidance from an independent third party may be sought to help resolve disputes.
RI will not intervene. (January 2024 Mtg., Bd. Dec. 92)
Source: November 2021 Mtg., Bd. Dec. 52
Amended by January 2024 Mtg., Bd. Dec. 92

42.010.5.

Chapters
A Rotary Fellowship may form chapters to diversify involvement and increase its
international reach. The chapters must use the Rotary Fellowships RI-approved
name and visual identity with a chapter-specific identifier.
The Rotary Fellowship shall oversee its chapters and be responsible for theircompliance with RI’s policies. Rotary Fellowships may collect nominal dues fromits chapters to offset administrative expenses incurred as a result supporting
chapters. (November 2021 Mtg., Bd. Dec. 52)
Source: November 2021 Mtg., Bd. Dec. 52

42.010.6.

Termination of Recognition
The general secretary, acting on behalf of the Board, may terminate a fellowship,with or without the consent of the fellowship's officers or members, for failure tocomply with RI policies.
The general secretary, acting on behalf of the Board, may terminate a Rotary
Fellowship in cases where the group has decided to voluntarily disband. Disbanded
and terminated fellowships shall donate any remaining funds to The RotaryFoundation. (January 2019 Mtg., Bd. Dec. 115)
Source: November 1989 Mtg., Bd. Dec. 96;
Amended by May 2003 Mtg., Bd. Dec. 381; June 2004 Mtg., Bd. Dec. 257; November 2005 Mtg.,
Bd. Dec. 78; January 2008 Mtg., Bd. Dec. 164; January 2017 Mtg., Bd. Dec. 113; January 2019 Mtg.,
Bd. Dec. 115

42.010.7.

Statement in Publications
A prospective Fellowship must prominently identify itself as a “prospective” group.
Rotary Fellowships must prominently display the statement “This fellowship is not
an agency of, or controlled by, Rotary International” or similar language approvedby the general secretary in newsletters, publications, brochures, and websites.

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Following is an approved example of how such language may be incorporated intoa statement describing the fellowship.
“The Rotary Fellowship of Architects is dedicated to building a global communityof professionals within the architecture field to exchange ideas, provide learning
opportunities and build friendship. This fellowship operates in accordance with
Rotary International policy, but is not an agency of, or controlled by, RotaryInternational.” (November 2021 Mtg., Bd. Dec. 52)
Source: May 2003 Mtg., Bd. Dec. 381;
Amended by June 2005 Mtg., Bd. Dec. 302; January 2019 Mtg., Bd. Dec. 115; November 2021 Mtg.,
Bd. Dec. 52

42.010.8.

Agreements with Other Parties
Any agreement between a fellowship and other parties must clearly state that the
fellowship is not an agency of, or controlled by Rotary International, an Illinois
corporation, and that Rotary International is not liable for the activities of the
fellowship. Any such agreement must also clearly state that Rotary International is
not a party to the agreement, and that Rotary International is not liable for the
performance of, or any obligation under, the agreement.
A fellowship may not enter into cooperative relationships with other organizations
on behalf of RI. (June 2005 Mtg., Bd. Dec. 302)
Source: March 2005 Mtg., Bd. Dec. 205; June 2005 Mtg., Bd. Dec. 302

42.010.9.

Youth Protection
Rotary Fellowships must protect the safety and wellbeing of all youth participatingin their activities and comply with Rotary International’s youth protection policies.
A Rotary Fellowship may not grant membership or affiliation to a person who is
known to have engaged in sexual abuse or harassment or who is prohibited frombeing a member of a Rotary club. (Upon obtaining information that a fellowshiphas knowingly failed to terminate the membership or affiliation of such anindividual, the RI Board may terminate the Rotary Fellowship for failure tocomply). (January 2017 Mtg., Bd. Dec. 113)
Source: May 2015 Mtg., Bd. Dec. 184; January 2017 Mtg., Bd. Dec. 113

42.010.10.

Fellowships at RI Conventions
RI will provide gratis booth and meeting space for active Rotary Fellowships ingood standing, on a space available basis and when the budget permits, with theprovisions that no sale of goods or exchange of funds may take place, including for
fundraising purposes. Fundraising for TRF may be permitted contingent upon
convention venue rules, local laws, and approval by the general secretary. (April
2023 Mtg., Bd. Dec. 121)

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Source: May 2012 Mtg., Bd. Dec. 244;
Amended by October 2019 Mtg., Bd. Dec. 29; November 2021 Mtg., Bd. Dec. 52; April 2023 Mtg.,
Bd. Dec. 121

Cross-References
8.020.
Special Observances

42.020.

Rotary Action Groups

42.020.1.

PurposeA Rotary Action Group shall be an internationally organized group with subjectmatter expertise and experience in a particular service area whose purpose is theadvancement of the Object of Rotary by providing assistance and support to Rotaryand Rotaract clubs, districts, and multidistricts in planning and implementing largescale, community development and humanitarian service projects. (April 2021
Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; May 2014 Mtg.,
Bd. Dec. 143; January 2016 Mtg., Bd. Dec. 123; January 2019 Mtg., Bd. Dec. 115; January 2020
Mtg., Bd. Dec. 100; April 2021 Mtg., Bd. Dec. 157

42.020.2.

Relationship with Rotary International
Rotary Action Groups are a resource to clubs and districts in their specialty. Rotary
Action Group activities must be in harmony with RI policy. Rotary Action Groups
may not be used to promote religious beliefs, political issues, or other non-Rotaryorganizations, or for the sole purpose of advocacy. Recognition of a Rotary Action
Group by RI in no way implies legal, financial or other obligation or responsibilityon the part of RI, or any district or club. A Rotary Action Group may not act onbehalf of RI, or represent or imply that it has authority to act on behalf of RI. A
Rotary Action Group is not an agency of RI. Rotary Action Groups must be selfsustaining financially, administratively, and otherwise. Rotary Action Groups may
not exist or function in any country in violation of the laws of such country.
Individual Rotary Action Groups are not covered by RI insurance and areencouraged to assess their own risk and secure coverage as appropriate. (April 2021
Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; October 2015
Mtg., Bd. Dec. 58; January 2016 Mtg., Bd. Dec. 123; April 2021 Mtg., Bd. Dec. 157

42.020.3.

Governance and Membership
Rotary Action Groups must adhere to standard bylaws as approved by the Board.
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members. No less than 80 percent of the Rotary Action Group’s board members
must be active Rotarians, Rotaractors, or Peace Fellows. Up to 20 percent of theRotary Action Group’s board positions may be occupied by independent outsideboard member(s) who is not a Rotarian, Rotaractor, or a Peace Fellow.
Membership in the Rotary Action Group is open to any interested individual.
Membership may also be offered to Rotaract clubs, Rotary clubs, and districts on anannual basis at the discretion of the Rotary Action Groups’ board of directors. (October
2022 Mtg., Bd. Dec. 47)
Source: November 2006 Mtg., Bd. Dec. 75;
Amended by January 2011 Mtg., Bd. Dec. 137; January 2017 Mtg., Bd. Dec. 113; January 2020 Mtg.,
Bd. Dec. 100; October 2022 Mtg., Bd. Dec. 47

42.020.4.

Obtaining Provisional Recognition as a Rotary Action GroupAll prospective Rotary Action Groups must apply for provisional recognition by
the Board.
To apply, the group must
1. Secure at least 50 prospective members representing at least five countries andthree zones, who share a common interest in a specific worthwhile service
activity that advances the Object of Rotary.
2. Submit an application, including a description of the founding members’
expertise in the subject matter, the types of projects it intends to promote or
conduct, and an action plan that outlines how the group plans to accomplish its
service goals. At least 10 founding members must demonstrate technical or
subject matter expertise in the proposed group’s area of concentration.
3. Be organized in accordance with RI policy.
4. Complement the service activities of Rotarians, Rotaractors, clubs and districts
and not duplicate with the purposes of an existing Rotary Action Group, RI
program or Rotary Foundation programGroups that are denied provisional recognition may not reapply for a period of two
years from the date of such denial. (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; January 2017
Mtg., Bd. Dec. 113; April 2021 Mtg., Bd. Dec. 157

42.020.5.

Requirements for Provisionally Recognized Rotary Action Groups
Within two years of the date of provisional recognition, a Rotary Action Group
must demonstrate its viability by doing the following:
1. Provide evidence of support for at least three multi-club or district community
development and humanitarian service projects

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2. Help clubs and districts obtain partners (within or outside of Rotary) and otherresources for their projects
3. Maintain a website with current information and resources
4. Meet all of the requirements and policies for Rotary Action Groups
Provisionally recognized Rotary Action Groups shall have all the rights andresponsibilities of Rotary Action Groups. At the end of the two-year period, theBoard may recognize or terminate the provisional Rotary Action Group. Groups
that are denied recognition may not reapply for a period of two years from the dateof denial. (April 2021 Mtg., Bd. Dec. 157)
Source: January 2017 Mtg., Bd. Dec. 113;
Amended by October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 115; April 2019 Mtg.,
Bd. Dec. 142; September 2020 Mtg., Bd. Dec. 23; April 2021 Mtg., Bd. Dec. 157

42.020.6.

Maintaining Status as a Rotary Action GroupTo maintain its status as a Rotary Action Group, a group must function inaccordance with its recognized purpose and in accordance with RI policy and1. Serve as a resource to clubs and districts by providing them with technicaladvice on project planning and implementation, developing best practices,
guides, in-person and/or virtual learning opportunities.
2. Annually demonstrate evidence for maintaining expertise in the group.
3. Regularly collaborate with clubs, districts, and multidistricts on international
projects in their area of specialty and annually support at least three multi-clubor district humanitarian service projects. Groups shall maintain a record of theirinvolvement and project outcomes.
4. Demonstrate ability to connect clubs and districts with organizations in theirarea of specialty.
5. Consistently distribute print or electronic communications to members of theRotary Action Group.
6. Maintain a website with current information and resources.
7. Hold an annual meeting, in person or online, through which members caninteract.
8. Submit an annual report of activities and finances, as requested by the generalsecretary, with a copy to its members by 1 October.
9. Maintain an action plan and report progress towards objectives in the annual
report.
Annual reports shall be reviewed by the general secretary and the RI Programs
Committee to determine whether groups are maintaining their active status. Groups

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that do not meet the criteria to maintain status shall be terminated by the RI Boardof Directors. (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by January 2011 Mtg., Bd. Dec. 137; January 2016 Mtg., Bd. Dec. 123; January 2017 Mtg.,
Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 115; April 2019 Mtg.,
Bd. Dec. 142; April 2021 Mtg., Bd. Dec. 157

42.020.7.

Rotary Action Group Communication Policies
1. Websites - Rotary Action Groups must maintain websites that promote theiractivities and inform their members. Groups in formation that have not yet
received recognition from the Board may organize a website to seek potential
members, as long as the website clearly states that the group is not a Rotary
Action Group, and does not use the Rotary Marks. Groups in formation that are
denied recognition must disable these websites upon notification of the Board’s
decision.
2. Contact with clubs and districts - Rotary Action Groups may contact district
governors district governors-elect , district international service chairs, anddistrict Rotaract representatives. Rotary Action Groups may contact Rotary andRotaract clubs only when a district governor grants express permission. Thispermission must be renewed annually with the change in district leadership.
3. Conflicts of interest - It is not permissible for a member of a Rotary Action
Group to circularize on matters affecting his or her individual business interests.
4. Statement in communications and publications - Rotary Action Groups’
communications (electronic and print), publications, and websites must
prominently display the statement “This Rotary Action Group is not an agencyof, or controlled by, Rotary International” or similar language approved by thegeneral secretary. This language must also be prominently included in any
communications to, or agreements with, outside parties.
Following is an approved example of how such language may be incorporated intoa statement describing a Rotary Action Group.
“The Rotary Action Group for Urban Concerns is a group of Rotarians whose
purpose is to mobilize Rotarians and provide global leadership to address issues
such as crime, unemployment, substance abuse, and homelessness. This Rotary
Action Group operates in accordance with Rotary International policy, but is not anagency of, or controlled by, Rotary International.” (April 2021 Mtg., Bd. Dec. 157)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137; September 2011
Mtg., Bd. Dec. 88; January 2012 Mtg., Bd. Dec. 191; January 2019 Mtg., Bd. Dec. 80; January 2019
Mtg., Bd. Dec. 115; April 2021 Mtg., Bd. Dec. 157

Rotary International Code of Policies
May 2024
42.020.8.

394

Promotion of Rotary Action Groups
Rotary Action Groups shall work through the existing structure of clubs, districts,
and multidistricts to support their service projects. Rotary Action Groups may list
club, district, and multidistrict projects on their websites seeking financial support
and provide direction on how individuals and/or organizations may contribute tothose entities directly.
District governors, district International Service chairs and club presidents areencouraged to facilitate collaboration opportunities between clubs and Rotary
Action Groups on projects and activities pertaining to the groups’ respective areasof specialty.
Governors-elect and club presidents-elect shall be trained in the purpose, operation,
composition, and targeted expertise of Rotary Action Groups. This should include
how to use Rotary Action Groups to assist clubs and districts in supporting RI
strategic plan priorities. (January 2017 Mtg., Bd. Dec. 113)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January 2016
Mtg., Bd. Dec. 123; January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113

42.020.9.

Independent Review of Financial Statements
Rotary Action Groups with annual gross receipts or expenditures of more than
US$25,000 or equivalent are required to provide an annual financial statement andreport that has been independently reviewed by a qualified accountant or by anaction group audit committee, as may be decided by the membership. This reportis to be provided to the membership with a copy to the general secretary by 1
October in each year.
If an audit committee approach is selected, the committee must
1. Be composed of at least three members who are not current officers
2. Be composed of active Rotarians
3. Have at least one member who is a past governor or past club president
4. Have at least one member with accounting and audit experience
5. Be selected by the group at its annual meeting in accordance with theprocedures established by the group.
(January 2017 Mtg., Bd. Dec. 113)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; November 2007 Mtg., Bd. Dec. 69; January 2011
Mtg., Bd. Dec. 137; January 2017 Mtg., Bd. Dec. 113

Rotary International Code of Policies
May 2024
42.020.10.

395

Rotary Action Group Chapters
A Rotary Action Group may form country or regional chapters to diversify
involvement and increase its regional impact. The chapters must use the Rotary
Action Group’s RI-approved name and visual identity with a country or regional
identifier.
The Rotary Action Group shall oversee its chapters and be responsible for theircompliance with RI’s policies. Rotary Action Group may collect dues from its
chapters to offset administrative expenses incurred as a result supporting chapters.
(April 2021 Mtg., Bd. Dec. 157)
Source: April 2021 Mtg., Bd. Dec. 157

42.020.11.

Services
Services include use of the Rotary Marks and listing in program publications andon the RI website. (November 2021 Mtg., Bd. Dec. 53)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January 2012
Mtg., Bd. Dec. 201; January 2017 Mtg., Bd. Dec. 87; January 2019 Mtg., Bd. Dec. 80; January 2020
Mtg., Bd. Dec. 99; November 2021 Mtg., Bd. Dec. 53

42.020.12.

Rotary Action Groups at RI Conventions
RI will provide gratis booth and meeting space for active Rotary Action Groups ingood standing, on a space available basis and when the budget permits, with theprovisions that no sale of goods or exchange of funds may take place including for
fundraising purposes. Fundraising for TRF may be permitted contingent upon
convention venue rules, local laws, and approval by the general secretary. (April
2023 Mtg., Bd. Dec. 121)
Source: November 2021 Mtg., Bd. Dec. 53
Amended by April 2023 Mtg., Bd. Dec. 121

42.020.13.

Suspension and Termination of Recognition
The general secretary, acting on behalf of the Board, may suspend services
provided to a Rotary Action Group, with or without the consent of the group's
officers or members, for failure to function in accordance with RI policy. To bereinstated, the group must address the concerns communicated by the generalsecretary within six months of the date of suspension. The general secretary, acting
on behalf of the Board, may reinstate a suspended Rotary Action Group. In the caseof non-compliance, the general secretary may recommend that the Board terminate
the group.
Groups that are terminated may not reapply for a period of two years from the dateof termination.

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The general secretary may, acting on behalf of the Board, terminate a Rotary Action
Group in cases where the group has decided to voluntarily disband.
Disbanded or terminated Rotary Action Groups shall donate any remaining funds
to The Rotary Foundation. (April 2019 Mtg., Bd. Dec. 142)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2005 Mtg., Bd. Dec. 78; January 2011 Mtg., Bd. Dec. 137; January 2017
Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019 Mtg., Bd. Dec. 80; April 2019
Mtg., Bd. Dec. 142

42.020.14.

Rotary Action Group Dues and Fundraising
Rotary Action Groups shall disclose how dues are used in their governing
documents, and on their membership application materials. Rotary Action Groups
shall prepare and circulate a statement of income and expenses annually to theirmembers.
Rotary Action Groups may have paid staff. Groups may pay staff salaries and otheradministrative costs through membership dues, through project administrative fees
paid as part of a grant, or through donations designated for such expenses.
Rotary Action Groups may solicit funds, including on their websites, fromindividuals and/or organizations, provided that donations are for the purpose of
supporting:•••a Rotary club, Rotaract club, district, or multidistrict project
The Rotary Foundationa separate implementing organization working with Rotary or Rotaract clubs on
a project (provided there is no conflict of interest between the Rotary Action
Group, its officers and/or directors, and the entity receiving the funds)

Rotary Action Groups may hold donations for the groups listed above in an amount
not to exceed US$100,000. Rotary Action Groups seeking to hold funds in excessof US$100,000 shall first obtain approval from the general secretary. (November
2021 Mtg., Bd. Dec. 53)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by January 2011 Mtg., Bd. Dec. 137; September 2011 Mtg., Bd. Dec. 88; January 2016
Mtg., Bd. Dec. 123; January 2017 Mtg., Bd. Dec. 113; October 2018 Mtg., Bd. Dec. 58; January 2019
Mtg., Bd. Dec. 80; April 2019 Mtg., Bd. Dec. 142; November 2021 Mtg., Bd. Dec. 53

42.020.15.

Rotary Action Groups and Other Organizations
1. Grant-Seeking Policy - Rotary Action Groups approaching other organizations
for funds in excess of US$25,000 shall first provide a draft copy to the generalsecretary and obtain express approval prior to submitting any formal
applications. This provision also applies to funds that will be disbursed to athird party organization working with the group.

Rotary International Code of Policies
May 2024397

2. Cooperative Relationship Policy - Rotary Action Groups approaching otherorganizations with the intention of establishing formal, written cooperative
relationships or other agreements shall first provide a draft copy to the generalsecretary and obtain express approval in advance of any formal action.
(January 2019 Mtg., Bd. Dec. 80)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; February 2007 Mtg., Bd. Dec. 159; January 2011
Mtg., Bd. Dec. 137; January 2019 Mtg., Bd. Dec. 80

Cross-References
36.010.3.
Contact with Other Organizations
42.020.16.

Incorporation of Rotary Action Groups
The advisability of incorporation is a matter the members of a Rotary Action Groupshould determine in light of their activities. Applications for incorporation must be
submitted to the general secretary for review prior to submission. The articles ofincorporation, or equivalent corporate document, of a Rotary Action Group must
include a statement to the effect that the group is not an activity or agency of RI
and must be in accordance with RI policy. (January 2011 Mtg., Bd. Dec. 137)
Source: June 2005 Mtg., Bd. Dec. 302;
Amended by November 2006 Mtg., Bd. Dec. 75; January 2011 Mtg., Bd. Dec. 137

42.020.17.

Rotary Action Group Advocacy Guidelines
Rotarians are advocates for ending polio and for improving lives through service inRotary’s areas of focus. Rotary Action Groups are organized with the purpose of
supporting clubs and districts in planning and implementing large-scale,community development and humanitarian service projects in a particular domain
in which their members have expertise. As part of their work, it is understood that
RAGs promote awareness of an issue and advocate for action to address the issue.
When dealing with governments for which a particular issue is politically sensitive,
RAGs are expected to avoid taking partisan positions and are encouraged to submit
suggested calls to action to Rotary International for review.” (April 2021 Mtg., Bd.
Dec. 157)
Source: January 2018 Mtg., Bd. Dec. 102;
Amended by April 2021 Mtg., Bd. Dec. 157

42.020.18.

Youth Protection
Rotary Action Groups must protect the safety and wellbeing of all youth
participating in their activities and comply with Rotary International’s youth
protection policies. A Rotary Action Group may not grant membership or affiliation
to a person who is known to have engaged in sexual abuse or harassment or who isprohibited from being a member of a Rotary or Rotaract club. (Upon obtainingRotary International Code of Policies
May 2024

398

information that a group has knowingly failed to terminate the membership or
affiliation of such an individual, the RI Board may terminate the Rotary Action
Group for failure to comply). (November 2021 Mtg., Bd. Dec. 53)
Source: May 2014 Mtg., Bd. Dec. 143;
Amended by January 2017 Mtg., Bd. Dec. 113; November 2021 Mtg., Bd. Dec. 53

Cross-References
2.120.
Youth Protection
26.120.
Harassment-free Environment at Meetings, Events, or Activities
Article 34.
Rotary Marks
42.020.19.

Diversity and Inclusion
Rotary Action Groups are strongly encouraged to be inclusive:
1. to participants from all backgrounds regardless of their age, ethnicity, race,color, abilities, religion, socioeconomic status, culture, sex, sexual orientation,and gender identity.
2. when approached by other groups of Rotarians, Rotaractors and alumni
working in the shared area of concentration by incorporating their expertise,creating leadership opportunities, and helping elevate their cause throughsubcommittees, campaigns, or signature programs.
(April 2021 Mtg., Bd. Dec. 157)
Source: April 2021 Mtg., Bd. Dec. 157

Cross-References
26.130.
Diversity, Equity and Inclusion Policy Statement for RotaryInternational
40.050.1.
Definition of Rotary Alumni
Article 34.
Rotary Marks

42.030.

Incorporation Guidelines for Global Networking Groups
The following recommended minimum guidelines apply to all Global Networking
Groups that choose to incorporate:
1. The name of the incorporated Global Networking Group shall be the same as
the name approved by the RI Board
2. The corporation shall be a not-for-profit entity, and it shall pay no dividend andno part of its money, property or other assets shall be distributed to its members,
directors, or officers
3. Where any provision of the corporate documents of the incorporated Global
Networking Group is not in conformity with the constitution, bylaws, orRotary International Code of Policies
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399

policies of RI, the terms of the constitution, bylaws, or policies of RI shallprevail at all times
4. All members of the Global Networking Group shall be members of theincorporated entity
5. The initial membership of the Global Networking Group shall be the membersof the Global Networking Group as of the time of the incorporation. The
addition or removal of a member from a Global Networking Group pursuant to
the Global Networking Group’s governing document shall immediately andautomatically result in a corresponding change in the membership of thecorporation
6. The board of directors and officers of the Global Networking Group corporation
shall be limited to members of the Global Networking Group
7. The number and terms of the directors shall be as required by local law and asprovided for by the incorporated Global Networking Group’s corporate
documents
8. The board of the Global Networking Group at the time of the incorporation shallbe the board of the incorporated group. Incorporated Rotary Action Groups
must have at least five board members. No less than 80 percent of theincorporated Rotary Action Group’s board members must be active Rotarians,
Rotaractors, and Peace Fellows. Up to 20 percent of the incorporated Rotary
Action Group’s board positions may be occupied by a board member who is
not a Rotarian, Rotaractor, or a Peace Fellow. Incorporated Rotary Fellowships
must have at least three board members, chaired by an active Rotarian,
Rotaractor, or a Peace Fellow. The Global Networking Group may elect suchother officers as required by local law and as provided for in its corporate
documents
9. The chair shall report annually to the members on the status of the Global
Networking Group incorporation
10. The Global Networking Group corporation is not an activity or agency of RI.
11. The Global Networking Group corporation shall immediately and automaticallycease operations and begin dissolution upon directive of the RI Board or upon
the approval of the members of the corporation. The chair shall provide theBoard notice of a decision by the Global Networking Group to dissolve thecorporation, and shall provide a final report upon the completion of the
dissolution process.
(October 2022 Mtg., Bd. Dec. 47)
Source: November 2005 Mtg., Bd. Dec. 76;
Amended by January 2017 Mtg., Bd. Dec. 87; January 2017 Mtg., Bd. Dec. 113; January 2019 Mtg.,
Bd. Dec. 80; October 2022 Mtg., Bd. Dec. 47

Cross-References

Rotary International Code of Policies
May 2024
32.090.5.

400

General Secretary Authority to Incorporate Global Networking
GroupsRotary International Code of Policies
May 2024

401

A RTICLE 43. A WARDS
43.010.
43.020.
43.030.
43.040.
43.050.
43.060.
43.070.
43.080.
43.090.
43.100.
43.110.

Rotary Citation
Significant Service Award
Rotary Membership Development Award
Service Above Self Award
Avenues of Service Award
The Sylvia Whitlock Leadership Award
Rotary Alumni Global Service Award
Alumni Association of the Year Award
Rotary Award for Excellence in Service to Humanity
Award Replacement Policy
New Award or Recognition Proposals

43.010.

Rotary Citation
The purpose of this award is to recognize Rotary clubs that pursue activities that
support organizational priorities.
The criteria for the Rotary Citation shall be based on the priorities and goals of thestrategic plan, include relevant Rotary Foundation goals, and remain consistent forthe duration of that strategic plan.
There will be a separate section for each president to personalize. Citationachievements should be written in such a way that clubs chartered during theachievement year are not unduly precluded from achieving the Citation.
A Rotary Citation for districts may be offered to districts where a pre-determined
number of clubs achieve the Rotary Citation.
A modified version of the Rotary Citation shall be made available for Interact Clubs
and Rotaract Clubs. An electronic certificate will be sent to governors for local
printing or electronic distribution to clubs. (January 2017 Mtg., Bd. Dec. 115)
Source: May 2011 Mtg., Bd. Dec. 215:
Amended by January 2017 Mtg., Bd. Dec. 115

43.020.

Significant Service Award
The purpose of this award is to recognize Rotary and Rotaract clubs for impactfulprojects and to give district recognition to club activities that address a significant
problem or need.
The current club president may forward to the current governor for consideration
any project description undertaken during their year of service. Upon receipt, theRotary International Code of Policies
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402

governor may determine that the achievement is worthy of recognition bycertificate. (April 2020 Mtg., Bd. Dec. 139)
Source: July 1991 Mtg., Bd. Dec. 22;
Amended by January 2017 Mtg., Bd. Dec. 115; April 2020 Mtg., Bd. Dec. 139

43.030.

Rotary Membership Development Award
The purpose of this award is to recognize individual Rotarians, clubs, districts,
regions, and zones for activities proven to increase membership.
Criteria
Membership achievement categories for recognition shall be informed by thosepresented in the Rotary Citation. For each category, an achievement threshold of
the top five clubs in districts, districts in zones, and zones worldwide shall berecognized.
Recognition Items
Recognition shall be based on the level of achievement and may include wearable
items, display items, electronic badges for online posting, and recognition events
during International Assembly and Convention. Publicity of award winners may
appear on the RI website and in Rotary and other regional magazines whereappropriate.
Recognition items for individuals shall be delivered to clubs for presentation during
club meetings or events. Recognition items for clubs shall be delivered to district
governors for presentation during official visits or district events. Recognition
items for district and regional leaders shall be delivered to directors for presentation
at district or zone events. (January 2017 Mtg., Bd. Dec. 115)
Source: June 1997 Mtg., Bd. Dec. 303; May 2014 Mtg., Bd. Dec. 157;
Amended by January 2017 Mtg., Bd. Dec. 115. See also March 1997 Mtg., Bd. Dec. 266.
Affirmed by July 2002 Mtg., Bd. Dec. 30

43.030.1.

Membership Society for New Member Sponsors
The Membership Society for New Member Sponsors recognizes those dedicatedmembers who have demonstrated an extraordinary commitment in expanding
Rotary’s reach.
Eligibility
Any active or former Rotarian who has sponsored 25 or more members into Rotary
may be recognized in the Membership Society for New Member Sponsors. Charter
members of new clubs do not count towards a members’ cumulative sponsor
activity and no member may have more than two sponsors assigned to them.
Recognition Levels

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403

Bronze Level: Sponsored 25-29 members
Silver Level: Sponsored 30-49 members
Gold Level: Sponsored 50-74 members
Platinum Level: Sponsored 75+ members(June 2021 Bd. Mtg., Dec. 190)
Source: June 2021 Bd. Mtg., Dec. 190

43.040.

Service Above Self Award
The purpose of this award is to honor up to 150 outstanding Rotary and Rotaract
club members per year whose service activities deliver an impact to humanity. No
more than one recipient will be selected from a given district each year and an
individual may only receive the award once.
Eligible nominators
Only current district governors and RI directors may submit one candidate fromtheir districts. RI’s current special representatives to non-districted Rotary clubs
may also nominate one Rotarian or Rotaractor per year from the group of nondistricted clubs they serve.
Eligible nominees
Any active Rotarian or Rotaractor in good standing may be nominated except
current, incoming or immediate past governors, RI Directors, RI Presidents, andFoundation Trustees.
It is not possible to nominate one’s self for the award. In addition, nominees mustnot be the partner, lineal descendant (child or grandchild), a partner of a lineal
descendant, or an ancestor (parent or grandparent) of the nominator.
Nomination Criteria
Nominees must be Rotarians or Rotaractors in good standing. They must havedemonstrated exemplary continuing humanitarian service, in any form and at any
level. There should be an emphasis on personal volunteer efforts and active
involvement in helping others through Rotary. The award will not be given solely
in recognition of one’s performance in an elected or appointed Rotary assignment.
Personal financial contributions to Rotary, its Foundation, or any individual project
are not relevant considerations for this award.
Selection of recipients
Up to five RI Membership Committee members shall review the nominations.
Upon selection, RI shall return to the nominator or nominator’s designee theService Above Self pin and crystal award for presentation to the Rotarian orRotaractor. (June 2021 Mtg., Bd. Dec. 177)
Source: March 1992 Mtg., Bd. Dec. 184;

Rotary International Code of Policies
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404

Amended by February 1995 Mtg., Bd. Dec. 171; February 1996 Mtg., Bd. Dec. 217; June 1998 Mtg.,
Bd. Dec. 347; October 1998 Mtg., Bd. Dec. 68; November 1999 Mtg., Bd. Dec. 131; June 2001 Mtg.,
Bd. Dec. 389; November 2001 Mtg., Bd. Dec. 72; February 2002 Mtg., Bd. Dec. 176; February 2003
Mtg., Bd. Dec. 228; November 2006 Mtg., Bd. Dec. 77; February 2007 Mtg., Bd. Dec. 204;
November 2008 Mtg., Bd. Dec. 66; November 2009 Mtg., Bd. Dec. 58; October 2015 Mtg., Bd. Dec.
61; January 2017 Mtg., Bd. Dec. 115; January 2018 Mtg., Bd. Dec. 109; April 2020 Mtg., Bd. Dec.
139; June 2021 Mtg., Bd. Dec. 177

Cross-References
32.090.15
GS Authority to Rescind Service Above Self Award

43.050.

Avenues of Service Award
The purpose of this award is to recognize the efforts of individual Rotarians orRotaractors in each of Rotary’s five Avenues of Service.
Eligible nominators and nominees
Current club presidents may nominate to the district for recognition in one or all of
the areas of service any active Rotarian or Rotaractor in good standing except
current club presidents; incoming, current, or immediate past governors; generalsecretaries, RI directors, RI presidents, Foundation Trustees, and RIBI regionalboard or honorary treasurers.
Sample achievement activities:
Club Service: Having exhibited significant support of club service by the activities
and administration of their Rotary or Rotaract club and enhancing member
satisfaction.
•
•
•
•
•

Organizing club meetings and creating engaging programming
Serving on committees, as committee chair, on club Boards, etc.
Fostering communication among club members, and with the community
through social or other media coverage of club activities
Creating a proactive, creative, long-term strategy supporting membershipdevelopment
Joining and actively participating in the activities of a Rotary Fellowship

Community Service: Having exhibited significant support of community service byimproving the quality of life for people in their communities and serving the public
interest.
•••

Taking the lead on the planning and implementation of a sustainable local
service project
Fostering opportunities to secure a partnership with a corporate, governmental,
or nongovernmental entity to work on a project together
Personally involving oneself in the hands on delivery of service to thecommunityRotary International Code of Policies
May 2024
•

•
•
•
•
•

405

International Service: Having exhibited significant support of international
service by improving the quality of life for people across the globe, andpromoting peace and international and cultural understanding.
Taking the lead on the planning and implementation of an international service
project in one of Rotary’s seven areas of focus
Fostering opportunities to secure a partnership with a corporate, governmental,
or nongovernmental entity to work on a service project together
Participating in World Community Service, Friendship Exchange, Vocational
Training Team, or Intercountry Committees
Organizing the club's participation in a local or international project faire
Participating in a Rotary Action Group’s support of a service project

Vocational Service: Having exhibited significant support of vocational service by
exemplifying integrity and high ethical standards in their vocation and in Rotary;using their vocational talents to serve the community.
•
•
•
•
•
•

Mentoring a young person to help that person succeed in vocational pursuits
Organizing a vocational service discussion or group workshop to inspire others
to take action
Teaching other club members about their vocation by participating in aclassification talkParticipating in a business networking event that introduces non-Rotarians to
the principles of vocational service
Implementing an activity to celebrate Vocational Service Month in January
Participating in a Vocational Training Team

Youth Service: Having exhibited significant support of youth service byempowering youth and young professionals, and supporting leadershipdevelopment programs such as Rotaract, Interact, Rotary Youth LeadershipAwards, and Rotary Youth Exchange.
•
•
•
•
•
•

Taking the lead on the planning and implementation of a service project that
supports the development of young persons in the community
Hosting an event for Rotary alumni, and highlighting Rotary’s networking
opportunities
Participating in an Interact or Rotaract club service project
Actively mentoring and coaching Interactors’ and Rotaractors’ personal,
professional, and leadership development
Hosting a youth exchange student
Implementing a service project to recognize World Interact or Rotaract Week
or Youth service month

Upon receipt, the governor may determine that the achievement is worthy ofrecognition by certificate. At such time as a Rotarian or Rotaractor has achieved
recognition in all five avenues of service a governor may nominate that Rotarian orRotary International Code of Policies
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406

Rotaractor for recognition by RI. Upon receipt, RI shall return to the governor orclub president the Avenues of Service pin for presentation to the Rotarian orRotaractor. (October 2022 Mtg., Bd. Dec. 30)
Source: July 1997 Mtg., Bd. Dec. 52;
Amended by June 1998 Mtg., Bd. Dec. 347; June 2001 Mtg., Bd. Dec. 389; June 2010 Mtg., Bd. Dec.
223; January 2017 Mtg., Bd. Dec. 115; April 2018 Mtg., Bd. Dec. 162; April 2020 Mtg., Bd. Dec. 139;
October 2022 Mtg., Bd. Dec. 30

43.060.

The Sylvia Whitlock Leadership Award
The Sylvia Whitlock Leadership Award honors one Rotary member per year who
has actively worked to advance women in Rotary.
Eligible nominators and nominees
Any active Rotary member in good standing may submit one candidate forconsideration, each year.
Any active Rotary member in good standing who has demonstrated extraordinary
success in the advancement of women in Rotary, regardless of gender or tenure ofmembership, may be nominated. Members cannot nominate themselves, and may
only receive the award once.
Selection of recipients
Past Sylvia Whitlock Award recipients and up to five RI Membership Committee
members shall review eligible nominations. No more than one recipient shall beselected each year. Upon selection, the recipient will be announced and invited tobe publicly recognized as appropriate and practical. (November 2021 Mtg., Bd. Dec.
57)
Source: November 2021 Mtg., Bd. Dec. 57

43.070.

Rotary Alumni Global Service Award
The purpose of Rotary Alumni Global Service Award is to honor an outstanding
Rotary Alumnus whose career and activities illustrate the impact of Rotary’s
programs on their service to humanity. For the award, Rotarians should consider
individuals whose service activities and professional achievements are of an
extraordinary nature. The ideal candidate’s service and professional career would
go beyond the local community to touch the lives of people at the international
level.
The Rotary Alumni Global Service Award is given to a single individual. All
Rotary alumni are eligible for the award. (January 2016 Mtg., Bd. Dec. 101)
Source: October 2014 Mtg., Bd. Dec. 65;
Amended by January 2016 Mtg., Bd. Dec. 101

Rotary International Code of Policies
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43.070.1.

407

Selection Criteria
1. Candidates must have demonstrated the social benefits of Rotary’s programs
through extraordinary service activities and professional achievements.
2. Candidates must have achieved distinction in their profession or vocation.
3. Candidates must have performed sustainable service impacting the international
community.
(October 2014 Mtg., Bd. Dec. 65)
Source: October 2014 Mtg., Bd. Dec. 65

43.070.2.

Eligibility Criteria
1. Candidates must accept the award in person at the Rotary International
Convention, with exception being granted in special circumstances.
2. An individual may receive an award only once.
3. Individuals may not be nominated for, or receive an award, posthumously.
4. Current and past RI Directors and Foundation Trustees shall be ineligible toreceive the award.
(January 2016 Mtg., Bd. Dec. 124)
Source: October 2014 Mtg., Bd. Dec. 65; January 2016 Mtg., Bd. Dec. 124

43.070.3.

Nomination of Candidates
1. Any member of the Rotary community, including Rotarians, alumni, andcurrent program participants can nominate a candidate.
2. Nominations must be made on the prescribed form with a clear description of
the candidate's achievements that would qualify him/her for this award;
supplementary documentation or material is highly desirable. Nominations
must be received at RI World Headquarters by 15 September.
3. The General Secretary shall be responsible for the nomination process andshould notify district governors of the deadline and procedures.
(October 2019 Mtg., Bd. Dec. 44)
Source: October 2014 Mtg., Bd. Dec. 65; October 2018 Mtg., Bd. Dec. 34;
Amended by October 2019 Mtg., Bd. Dec. 44

43.070.4.

Selection Process
1. The general secretary will review all nominations to assure candidates meet theeligibility criteria and forward the top ten candidates for each award to theRotary International Code of Policies
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408

Membership Committee and The Rotary Foundation Awards Review
Committee for consideration.
2. The Membership Committee and The Rotary Foundation Awards Review
Committee will review and recommend one winner and one alternate to theBoard and Trustees at their meetings in January for selection.
3. The recipient of the award will be notified about winning the award
immediately after the January meetings of directors and trustees. Upon written
acceptance of the award (including a commitment to receive the award inperson at the Rotary International Convention), the winner will be announced
to the other nominators and regional coordinators, and to the general public, as
appropriate. The general secretary is authorized to designate the selected
alternate as the award recipient if the primary recipient cannot receive the award
at the Rotary convention.
4. Presentation of the award will be made jointly by the trustee chair and RI
president during a plenary session at the Rotary International Convention.
(February 2022 Mtg., Bd. Dec. 81)
Source: October 2014 Mtg., Bd. Dec. 65;
Amended by January 2016 Mtg., Bd. Dec. 101; January 2017 Mtg., Bd. Dec. 87; October 2018 Mtg.,
Bd. Dec. 34; October 2019 Mtg., Bd. Dec. 44; October 2019 Mtg., Bd. Dec. 67; January 2020 Mtg.,
Bd. Dec. 85; February 2022 Mtg., Bd. Dec. 81

43.070.5.

Involvement of Rotary Alumni Global Service Award Recipients in Rotary
Activities
Rotary Institute conveners and regional coordinators are encouraged to invite
Award recipients to speak at the Rotary Institute as appropriate and if practicable.
Governors and Governors-elect of those districts where Award recipients reside areencouraged to invite the recipients to the district conference as appropriate and ifpracticable.
Presidents of Rotary clubs where Award recipients reside are encouraged to granthonorary membership to Rotary Alumni Global Service Award recipients who are
not Rotarians and to invite them to club events whenever possible.
Past Award recipients may be invited to participate in RI Conventions wheneverappropriate and practical. (January 2016 Mtg., Bd. Dec. 101)
Source: October 2014 Mtg., Bd. Dec. 65;
Amended by January 2016 Mtg., Bd. Dec. 101

43.080.

Alumni Association of the Year Award
The purpose of the Rotary Alumni Association of the Year Award is to recognize
an alumni association that has increased awareness of the significant role alumni

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play in Rotary and demonstrated a lasting impact on Rotary programs. Winningassociations receive a plaque or banner, recognition in Rotary media, and theopportunity to present their association’s work at a significant Rotary event.
(October 2014 Mtg., Bd. Dec. 65)
Source: October 2014 Mtg., Bd. Dec. 65

43.080.1.

Award Eligibility
The alumni association must:
1. Be formally chartered by Rotary International
2. Be up-to-date in responding to all requests for information from RI, such as
surveys and current officers
3. Enhance the awareness of the value of alumni within Rotary
4. Involve a majority of association members
5. Complete a project or activity over the past twelve months that has impact oneither a local or international community
6. Have an online presence through social media, such as Facebook, LinkedIn, orother site
7. Demonstrate collaboration between Rotarians and alumni
8. Support the Object of Rotary and Service Above Self
(October 2014 Mtg., Bd. Dec. 65)
Source: October 2014 Mtg., Bd. Dec. 65

43.080.2.

Nomination Procedure
1. Any member of the Rotary community, including Rotarians, alumni, andcurrent program participants can nominate a candidate.
2. Nominations must be made on the prescribed form with a clear description of
the candidate's achievements that would qualify the alumni association for thisaward; supplementary documentation or material is highly desirable.
Nominations must be received at RI World Headquarters by 15 September.
3. The general secretary shall be responsible for the nomination process andshould notify district governors of the deadline and procedures.
(October 2019 Mtg., Bd. Dec. 44)
Source: October 2014 Mtg., Bd. Dec. 65;
Amended by January 2017 Mtg., Bd. Dec. 87; October 2018 Mtg., Bd. Dec. 34; October 2019 Mtg.,
Bd. Dec. 44

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Selection Process
1. The general secretary will review all nominations to assure candidates meet theeligibility criteria and forward the top ten candidates for each award to theMembership Committee and The Rotary Foundation Awards Review
Committee for consideration.
2. The Membership Committee and The Rotary Foundation Awards Review
Committee will recommend one winner and one alternate winner of the Rotary
Alumni Association of the Year Award to be presented to the Board andTrustees at their respective meetings in January for selection.
3. The recipient of the award will be notified about winning the award
immediately after the January meetings of directors and trustees. Upon written
acceptance of the award, the winner will be announced to the other nominatorsand regional coordinators, and to the general public, as appropriate. The generalsecretary is authorized to designate the selected alternate as the award recipient
if the primary recipient cannot receive the award at the Rotary convention.
(February 2022 Mtg., Bd. Dec. 81)
Source: October 2018 Mtg., Bd. Dec. 34;
Amended by October 2019 Mtg., Bd. Dec. 44; October 2019 Mtg., Bd. Dec. 67; January 2020 Mtg.,
Bd. Dec. 85; February 2022 Mtg., Bd. Dec. 81

43.090.

Rotary Award for Excellence in Service to Humanity
The purpose of this award is to recognize up to 150 non-Rotarians who havedemonstrated exemplary humanitarian service.
Eligible nominators
District governors may nominate one eligible candidate from their district for thisaward each year. RI’s current special representatives to non-districted Rotary clubs
may also each submit one nomination per year.
Eligible nominees
Only non-Rotarians, including the partner of an active Rotarian in good standing,may be nominated for this award. An individual may only receive the award once.
Nomination criteria
Candidates shall be considered based solely on the humanitarian service they haverendered through Rotary, with an emphasis on personal volunteer efforts and active
involvement in helping others. Personal financial contributions to Rotary, its
Foundation, or any individual project are not relevant considerations for this award.
Selection of recipients
Up to five current RI Membership Committee members shall review thenominations. Upon selection, RI shall return to the nominator or nominator’sRotary International Code of Policies
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designee the Award for Excellence in Service to Humanity crystal for presentation
to the nominee. (June 2021 Mtg., Bd. Dec. 177)
Source: January 2015 Mtg., Bd. Dec. 140;
Amended by January 2017 Mtg., Bd. Dec. 115; June 2021 Mtg., Bd. Dec. 177

43.100.

Award Replacement Policy
As a general guideline, replacement items will be issued from Rotary Internationalin the following manner, irrespective of the nature of the loss:
1. Award certificates will be issued electronically to the requestor subject toconfirmation that the individual was previously awarded.
2. Tangible items such as plaques, pins, crystals, etc., will be replaced subject toproduction and/or manufacturer’s cost, the expense of which will be thefinancial responsibility of the requestor.
3. RI staff will ensure the integrity of the award replacement by confirming for the
producer/manufacturer the validity of the request and facilitate the ordering ofthese items.
(January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

43.110.

New Award or Recognition Proposals
As a general guideline, the Board shall not adopt a new award or recognition
program, unless:1. the program is substantively different than any or all components of an existing
award or recognition program
2. the new program aligns with Rotary’s strategic plan
3. an existing program of similar cost has been eliminated or reduced
4. one or more RI committees has evaluated and developed program components
5. the board has identified tangible expected results along with a period of time(e.g. 2-3 years) to review actual performance
6. there is sufficient time for planning and preparation before the new program’s
implementation
7. there is sufficient staff and financial support for the start-up and on-goingadministration of the program(January 2017 Mtg., Bd. Dec. 87)
Source: January 2017 Mtg., Bd. Dec. 87

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A RTICLE 44. R OTARY C LUBS , R OTARY D ISTRICTS , AND O THER R OTARYE NTITIES AND O THER O RGANIZATIONS
44.010.
44.020.
44.030.
44.040.

44.010.

Development of Service Projects
Guidelines for Rotary Clubs, Rotary Districts and Other Rotary Entities forInteracting with Other Organizations
Annual Financial Statement from Rotary Programs/Entities using Rotary Name orRequesting Support or Participation
Guidelines for Clubs to Conduct Projects in Non-Rotary Countries

Development of Service Projects
Rotary clubs, districts, and other Rotary Entities should consider the following
when developing service projects:
1. Community needs assessments
2. The five Avenues of Service
3. The seven areas of focus
4. The RI Strategic Plan
5. The mission of The Rotary Foundation.
(January 2017 Mtg., Bd. Dec. 96)
Source: November 2008 Mtg., Bd. Dec. 58;
Amended by June 2010 Mtg., Bd. Dec. 223; Amended by January 2017 Mtg., Bd. Dec. 87; January
2017 Mtg., Bd. Dec. 96

44.010.1.

Rotary Club, District and Other Rotary Entity Autonomy of Service Projects
Clubs, districts and other Rotary Entities should develop their own programs
according to community needs. It is not within the scope of the program of RI tosponsor or prescribe for any club, district or other Rotary Entity a particular service
project or program. (January 2017 Mtg., Bd. Dec. 96)
Source: May-June 1927 Mtg., Bd. Dec. XIV(b)(3); November 2004 Mtg., Bd. Dec. 59; January 2017
Mtg., Bd. Dec. 96

Cross-References
8.010. Club Autonomy of Activities
44.010.2.

Service Projects Conducted by Rotary Clubs Rotary Districts and Other Rotary
Entities
Rotary clubs, Rotary districts and other Rotary Entities are encouraged to support
and cooperate with other organizations for the purposes of carrying out andenhancing their own service activities. (January 2017 Mtg., Bd. Dec. 96)

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Source: February 2002 Mtg., Bd. Dec. 213;
Amended by January 2017 Mtg., Bd. Dec. 96

44.020.

Guidelines for Rotary Clubs, Rotary Districts, and Other Rotary Entities forInteracting with Other Organizations
1. These guidelines govern the actions of Rotary clubs, Rotary districts and otherRotary Entities when interacting with other organizations.
2. Rotary does not endorse its partners, their products or services, policies orpositions. Partnership does not imply endorsement or approval of the partner’s
products or services, policies or positions by Rotary. A partnership does not
imply any exclusive arrangement with Rotary. A partnership does not imply
any grant of control or influence to the partner over the content of any Rotary
activity, publication, position or policy, nor does it imply that Rotary will exert
any influence to advance the partner’s interests outside the particulars of thearrangements made for the joint initiative, event, or activity. Promotional
materials and communications cannot include any wording or design thatsuggests endorsement or approval of a product or service, policy or position by
Rotary.
3. Clubs, districts and other Rotary Entities may support and cooperate with otherorganizations in projects and activities provided that:a. such initiatives are consistent with Rotary ideals and purposesb. the cooperative activity is approved by the club, district or other Rotary Entity
membership concernedc. the cooperation involves direct participation and responsibility by acommittee appointed by a club president, district governor or chair of a Rotary
Entity designated for the duration of the activity, with provision for annual
reviewd. club, district or other Rotary Entity autonomy as an independent organization
is preserved
e. the club, district or other Rotary Entity does not become a member of thecooperating organization
f. appropriate recognition for club, district or other Rotary Entity is obtained, tothe extent that it is warranted by the nature of the cooperation, in the interestof keeping the public informed about Rotary and its service activities
g. the club, district or other Rotary Entity and the cooperating organization sharein the responsibility of communicating to the public the nature of the joint
project or activity
h. the club, district or other Rotary Entity does not accept an ongoingi. obligation to participate in the joint project, orRotary International Code of Policies
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ii. financial obligation to the organization, but provides opportunities for
Rotary clubs, Rotary districts or other Rotary Entities to review and decideupon continuing participation or financial support of such projects oractivities at board meetings, district conferences, annual meetings or byother appropriate meansi. such activity or cooperative agreement entered into by a club, district or otherRotary Entity does not in any way bind or commit Rotary International or The
Rotary Foundation to said activity or agreement.
4. Except as may otherwise be set forth in Article 36, Partnerships, these
Guidelines govern the use of the Rotary Marks, including the RotaryInternational emblem (the “Rotary Marks” are defined in paragraph 6, below)
by any Rotary club(s), Rotary district(s) or any other Rotary Entity when usedin combination with the name or logo of another organization.
5. "Rotary Entities" includes Rotary International, The Rotary Foundation, aRotary club or group of clubs, a Rotary district or group of districts (including
a multidistrict activity), a Rotary Fellowship, Rotary Action Group, andadministrative territorial units of Rotary International. Entities not included inthis definition are not permitted to enter into sponsorship or cooperative
relationships which use the Rotary Marks without seeking prior Board
approval. Individual RI Programs are not considered Rotary Entities.
6. The information in these Guidelines should be referenced in any agreement
between any Rotary club(s), Rotary district(s) or any other Rotary Entity andanother organization, including, but not limited to, a sponsor or othercooperating organization, especially the information contained in paragraphs 6,
8, 10, 11, 12, 13, 14, 15, 16, 17 and 18, below.
7. RI is the owner of numerous trademarks and service marks throughout theworld, including, but not limited to, "Rotary," the Rotary emblem, "RotaryInternational," "RI," "Rotary Club," "The Rotary Foundation," the RotaryFoundation logo, "Rotarian," "The Rotarian," "Rotaract," "Rotaract Club," theRotaract emblem, "Interact," "Interact Club," the Interact emblem,"Interactive," "Paul Harris Fellow," the image of Paul Harris, "PolioPlus," thePolioPlus logo, “Service Above Self,” “One Profits Most Who Serves Best,”
and the Rotary Centers for Peace and Conflict Resolution logo (the "Rotary
Marks"). RI extends the right to use these Marks to Rotary clubs, Rotary
districts and other Rotary Entities under certain limited guidelines for specificauthorized uses as further set forth throughout this Code of Policies (see Article
33, Rotary Marks, generally).
8. When interacting with other organizations, such as for sponsorship and othercooperative relationship purposes, RI permits Rotary clubs, Rotary districts andother Rotary Entities to use the Rotary Marks in the following manner(s) andsubject to the following provisions.

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9. Nothing in the limited use granted herein will constitute an assignment or
license of any of the Rotary Marks to any other organization.
10. In situations where Rotary clubs, Rotary districts and other Rotary Entities areinteracting with other organizations, RI will only allow the use of the Rotary
Marks in combination with the name or logo of another organization for thelimited and specific purpose of promotional materials for the event or projectof, or cooperative relationship with, the Rotary club(s), Rotary district(s) orother Rotary Entity, as further set out in paragraph 10, below.
11. When one of the Rotary Marks is used in combination with the name or logo ofanother organization, further identifying language of the name of the Rotaryclub(s), Rotary district(s) or other Rotary Entity must also be used in close
proximity to and in equal prominence with the Rotary Marks. (See Sections
34.030.6.; 34.040.6; 34.040.10.)
12. Whenever any of the Rotary Marks are used in combination with the logo ofanother organization for sponsorship or cooperative relationship purposes,
including any advertisement or promotional materials directly related to asponsored Rotary event or project (including, but not limited to, banners orsigns) the logo of the other organization must be of equal or lesser unit size tothat of the Rotary emblem (or other Rotary Marks, at the sole discretion of theRotary club(s), Rotary district(s), other Rotary Entity or RI), unless the Rotary
emblem or other Rotary Mark is part of a repetitive background screen. RI
allows for overwriting of the Rotary emblem (or other Rotary Marks)(watermarked, printed, screened or embossed), provided the Rotary emblem orother Rotary Mark is not otherwise partially covered and/or obstructed. RI
agrees that in cases where a sponsor might wish to highlight its role insponsoring a Rotary event or project in conjunction with its regular advertising,the Rotary emblem may be smaller than the sponsor’s logo.
13. The Rotary Marks may not be altered, modified or obstructed in any way but
must be reproduced in their entirety. No abbreviations, prefixes or suffixes suchas “Rota” are permitted. The simplified wheel is to be used only together with
“Rotary” as part of the simplified signature lock-up or with “Interact” or“Rotaract” as part of the simplified signatures for the Programs logos. RI allows
for overwriting of the Rotary emblem or other Rotary Mark (watermarked,
printed, screened or embossed), provided the Rotary emblem or other Rotary
Mark is not otherwise partially covered and/or obstructed.
There should be no overlap between another organization’s logo and the Rotary
emblem or other Rotary Mark; the two images should be clearly spaced so as
to be two separate and distinct images.
For correct color reproductions of the Rotary emblem, current guidelines arefound in the Brand Center at https://brandcenter.rotary.org which gives further
specifications for reproducing the Rotary emblem and guidelines formaintaining a standardized, coordinated identity for all Rotary materials.

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Rotarians are reminded that Rotary is both a local and a global organization andeven local uses may enjoy global recognition through the use of the Internet.
Different cultures have different standards and different sensitivities. Any useof the Rotary Marks under these guidelines should attempt to be culturally
sensitive and in concert with the Object of Rotary. RI reserves the right toreview and approve any uses of the Rotary Marks. The Rotary Marks may not
be depicted in combination with images of guns, weapons, or other armaments.
14. The Rotary Marks may only be reproduced by a vendor authorized to do so.
Whenever, possible, therefore, reproductions of the Rotary Marks should bedone by an officially licensed vendor. If the desired goods are not reasonably
available from a RI licensee, a release must be obtained from the RI Licensing
Section.
15. Each use of any of the Rotary Marks in combination with the name or logo ofanother organization should be subject to a pre-publication review and approval
process on the part of the Rotary club(s), Rotary district(s) or other Rotary
Entity or by RI. RI, the Rotary club(s), Rotary district(s) or other Rotary Entity
should retain the sole right to specific denial or authorization or, in the case ofalteration (of copy or layout), to be mutually agreed upon by the parties.
16. The Rotary club(s), Rotary district(s) or other Rotary Entity should retain
control over where promotional materials are published in any medium,including where banners or signs are allowed to be displayed when any of theRotary Marks are used in combination with the name or logo of anotherorganization.
17. The Rotary club(s), Rotary district(s) or other Rotary Entity should reserve theright to approve publications or other media in which any other organization
wishes to advertise or otherwise promote a relationship using the Rotary Marks.
18. Membership lists, except by Board authorization, must stay within the control
of RI, the district(s), the club(s), and/or other Rotary Entity(ies) involved.
However, any determination to allow access to membership lists must respect
the individual rights of Rotarians, including relevant legal restrictions.
19. Any use of the Rotary Marks in combination with the name or logo of anotherorganization should
a. Be consistent with Rotary’s values and local cultural norms
b. Be in accord with the Object of Rotary, andc. Enhance Rotary’s public image and reputation.
(Februaryy 2022 Mtg., Bd. Dec. 76)
Source: October 1988 Mtg., Bd. Dec. 114; October 1998 Mtg., Bd. Dec. 86;
Amended by August 2000 Mtg., Bd. Dec. 64; November 2000 Mtg., Bd. Dec. 133; February 2001
Mtg., Bd. Dec. 224; June 2001 Mtg., Bd. Dec. 385; November 2001 Mtg., Bd. Dec. 71; February
2002 Mtg., Bd. Dec. 213; February 2003 Mtg., Bd. Dec. 194; February 2004 Mtg., Bd. Dec. 159;
November 2006 Mtg., Bd. Dec. 35; November 2007 Mtg., Bd. Dec. 32; November 2007 Mtg., Bd.

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Dec. 70; January 2008 Mtg., Bd. Dec. 142; June 2010 Mtg., Bd. Dec. 182; January 2012 Mtg., Bd.
Dec. 201; June 2013 Mtg., Bd. Dec. 242; May 2015 Mtg., Bd. Dec. 166; May 2015 Mtg., Bd. Dec.
195; January 2017 Mtg., Bd. Dec. 86; January 2017 Mtg., Bd. Dec. 96; June 2017 Mtg., Bd. Dec. 172;
September 2017 Mtg., Bd. Dec. 24; April 2018 Mtg., Bd. Dec. 159; April 2019 Mtg., Bd. Dec. 172;
October 2019 Mtg., Bd. Dec. 29; February 2022 Mtg., Bd. Dec. 76

44.020.1.

Club Lists and Membership Lists Not to be Furnished to Other Organizations
Lists of clubs, their officers or committee members, or Rotarians shall not be
furnished to other organizations, except:
1. to meet legal requirements of government agencies or
2. by the assent of the Board or its Executive Committee; provided that the Boardor its Executive Committee may not furnish such lists in violation of any
applicable laws.
(February 2001 Mtg., Bd. Dec. 219)
Source: January 1941 Mtg., Bd. Dec. 103, January 1955 Mtg., Bd. Dec. 87; October 1988 Mtg. Bd.
Dec. 114;
Amended by February 2001 Mtg., Bd. Dec. 219

44.030.

Annual Financial Statement from Rotary Programs/Entities Using Rotary
Name or Requesting Support or Participation
Any unofficial Rotary program, group, or entity using the word “Rotary” in its
name or requesting support or participation from Rotarians, Rotary clubs, and/orRotary districts is requested to submit an annual financial statement showing
revenues and expenditures during the past Rotary year, and a statement of funds on
hand at the time of the report, to its members and participants, and to the generalsecretary upon request, by 1 October in each year. In lieu of submitting reports tomembers and participants, this annual statement may be posted on any website
existing for the organization and shall remain on the website until the report for thefollowing year is posted. (January 2008 Mtg., Bd. Dec. 142)
Source: November 2007 Mtg., Bd. Dec. 109

44.040.

Guidelines for Clubs to Conduct Projects in Non-Rotary Countries
RI has adopted the following guidelines to assist clubs and districts in carrying out
international service projects in countries with no Rotary presence:
1. Under no circumstances should the club or any of the members undertake any
formal or informal extension activities in the project country. Extension is the
responsibility of the Board.
2. The purpose, scope, time frame, beneficiaries, and role of the club should beclearly explained to the leaders of the community in which the project isundertaken, as well as to government authorities in the area.

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3. A complete outline of the project prospectus, including purposes, objectives,
in-country contacts, extent and kind of involvement of other organizations andgovernment agencies, timetable for completion, and whether Foundation grantfunding is being sought should be provided to the governor with a copy to thegeneral secretary before the project is implemented.
4. A project status report should be provided to the governor with a copy to thegeneral secretary on a semiannual basis.
5. The club should ensure that the project does not violate the laws of the countryof the club, or the project country, and has received approval from theappropriate government authority of the project country to undertake theproject.
6. If working in cooperation with another organization(s) the club should
determine that such organization(s) is registered and acts within the laws of the
project country.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 94

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CHAPTER VI – COMMUNICATIONSArticlesArticle 48.
Article 49.
Article 50.
Article 51.
Article 52.
Article 53.

Official Language and Translation
Membership Communications
Public Relations and Information
Publications
Audio/Visual/Electronic Communications
Other Communications

A RTICLE 48. O FFICIAL L ANGUAGE AND T RANSLATION
48.010.
48.020.

RI Official Language
Translation of Rotary Literature

48.010.

RI Official Language
English is the only official language of RI. (June 2010 Mtg., Bd. Dec. 182)
Source: May 1954 Mtg., Bd. Dec. 206; January 1973 Mtg., Bd. Dec. 109;
Amended by June 2010 Mtg., Bd. Dec. 182. Affirmed by June 1998 Mtg., Bd. Dec. 387; November
1999 Mtg., Bd. Dec. 224

48.010.1.

Standard Common Second Language
The Board has elected not to adopt an advocacy position in the promotion of astandard common second language. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1960 Mtg. Bd. Dec. E-16; November 1996 Mtg., Bd. Dec. 148

48.020.

Translation of Rotary Literature
The policy of RI concerning publication of Rotary literature in languages other thanEnglish, the official language of RI, is:
1. RI will provide translated versions of essential club and district information in
Japanese, Portuguese, Spanish, French, German, Korean, Italian, Swedish andHindi.
2. RI will provide translated versions of essential club and district information in
Mandarin Chinese with the understanding that the level of support will be
determined by need and available Rotary resources, as determined by thegeneral secretary.
3. All RI publications shall be revised in English and other languages on a
staggered, triennial basis, with those publications affected most by the Council

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on Legislation to be revised after the Council. The general secretary will beauthorized to make exceptions to this policy, as necessary. Recent changes in
Board policy will be shared with club and district leaders via the RI website andRotary Leader.
4. A district or group of districts in which the Rotarians speak a language(s) otherthan those listed above may, on a voluntary basis, translate, print and distribute
essential club information to the clubs in their district(s). Publications translated
by volunteers shall not be considered official RI translations.
The Board has approved a plan for a project for translation of publications by
volunteers and recommends that language groups other than those listed above
participate in the ongoing Translation Project under which RI reimburses for the
printing and distribution of publications translated by volunteers. (October 2014
Mtg., Bd. Dec. 93)
Source: November 1999 Mtg., Bd. Dec. 224; February 2000 Mtg., Bd. Dec. 346;
Amended by November 2007 Mtg., Bd. Dec. 117; June 2010 Mtg., Bd. Dec. 182; October 2014
Mtg., Bd. Dec. 93. See also April 2000 Trustees Mtg., Dec. 135

48.020.1.

Role of General Secretary in Translations of Rotary Literature
The translation and printing of Rotary literature shall be under the directsupervision of the general secretary, who is authorized to approve translations onbehalf of the Board and, to modify the text of translations of Rotary literature,
where it appears necessary or advisable to make publications generally more usefulto clubs. The distribution of Rotary literature to clubs shall be made by the
Secretariat. (June 2002 Mtg., Bd. Dec. 245)
Source: April 1930 Mtg., Bd. Dec. IV(p); January 1958 Mtg., Bd. Dec. 142; November 1997 Mtg.,
Bd. Dec. 108

48.020.2.

Use of Rotarian Volunteers in Translating
The general secretary shall develop a database of Rotarians who are able to interpret
and translate into many languages. In selecting Rotarians to interpret/translate, thegeneral secretary shall ensure that they first provide a sample of their work. (June1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 185

48.020.3.

Translation of Regional Magazines
Regional magazines shall take financial responsibility for translation of materials
into their language from the English text provided by Rotary magazine at no cost
to RI. (June 1998 Mtg., Bd. Dec. 348)
Source: October-November 1986 Mtg., Bd. Dec. 188

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422

Translation of Constitutional Documents of Rotary International
A note shall be included in all editions of the Manual of Procedure in languages
other than English preceding the section that includes the constitutional documents,
to indicate: a) that in the event of any question arising regarding the meaning orinterpretation of any provision of the constitutional documents, the Englishlanguage text of these documents is the official text; b) that each governor has a
copy of the English-language edition of the Manual of Procedure, including theconstitutional documents; and c) that a copy of the constitutional documents in
English may be obtained by ordering an English-language edition of the Manual ofProcedure or downloading an electronic copy from the Rotary website. (September
2016 Mtg., Bd. Dec. 28)
Source: January 1976 Mtg., Bd. Dec. 80; Amended by September 2016 Mtg., Bd. Dec. 28

48.020.5.

Translation of Name “Rotary Club of”
A club may use the language of the country in which it is located to designate thename of the club so long as the name in translation reflects accurately thedesignation as given in English. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. E-6

Cross-References
32.080.4.
General Secretary Authority Regarding Translations of Rotary
Literature
58.050.2.
Simultaneous Interpretation/Language Support During Plenary
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A RTICLE 49. M EMBERSHIP C OMMUNICATIONS
49.010.
49.020.
49.030.
49.040.
49.050.

Official Notices
Board Minutes
Manual of Procedure
Constitutional Documents
Codification of Policies

49.010.

Official Notices
Official notices shall be transmitted to clubs and districts via the RI website,whenever feasible. Such notification will satisfy the requirements of the RI Bylaws.
(October 2015 Mtg., Bd. Dec. 37)
Source: November 1994 Mtg., Bd. Dec. 116;
Amended by June 2010 Mtg., Bd. Dec. 182; October 2015 Mtg., Bd. Dec. 37

49.020.

Board Minutes
The minutes of Board meetings shall be posted on the RI website. (May 2011 Mtg.,
Bd. Dec. 252)
Source: May 2011 Mtg., Bd. Dec. 252

49.020.1.

Confidentiality of Board Minutes and Reports
Any and all reports to a Board meeting or to a RI committee meeting, as well as
discussions during those meetings and notes taken during those meetings, containproprietary and confidential information. (May 2011 Mtg., Bd. Dec. 252)
Source: November 1997 Mtg., Bd. Dec. 104

Cross-References
11.010.1
Approval for Clubs to Solicit Cooperation, Financial Aid, orParticipation
11.010.6.
Use of Member Data for Commercial Purposes or Circularization

49.030.

Manual of Procedure
The English edition of the Manual of Procedure shall be revised and publishedwithin six months of the adjournment of the Council on Legislation. The editionsin other languages shall be revised and published as soon thereafter as possible.
(September 2016 Mtg., Bd. Dec. 28)
Source: October-November 1977 Mtg., Bd. Dec. 177.
Amended by February 1999 Mtg., Bd. Dec. 208; November 1999 Mtg., Bd. Dec. 201; September
2016 Mtg., Bd. Dec. 28

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424

Constitutional Documents
The revised English edition of the constitutional documents should be mailed to all
districts within two months of adjournment of the Council. Adopted enactments
should be reproduced exactly as adopted by the Council and only modified asnecessary to give full effect to all adopted enactments. (November 2007 Mtg., Bd.
Dec. 32)
Source: February 1999 Mtg., Bd. Dec. 208; June 2007 Mtg., Bd. Dec. 255

49.050.

Codification Policies
The Rotary Code of Policies is a reference manual, in subject order, of all policy
decisions still in force that were made by Conventions, Councils on Legislation, theBoard, the Trustees and to a limited extent, the general secretary. All general andpermanent policies of the Board shall be incorporated into the Code.
The Code will be maintained and kept up to date by the general secretary. The
general secretary, at the conclusion of each Board meeting, shall review thedecisions passed at that meeting and prepare a report listing those decisions takenby the Board that should be added to the Code. This report shall be submitted to the
Executive Committee of the Board at its next meeting. The general secretary shallupdate the Rotary Code of Policies after each Board meeting for distribution inloose-leaf form to the Board and appropriate RI staff, and publication on the RI
website. The general secretary shall produce and make available a separate
document showing amendments made to the revised version of the Rotary Code.
Any section or subsection of the Code that is based on a Board decision that is 30
years old, and that has not been subsequently amended, shall be reviewed by the
Board at its last meeting of each year to see whether it should be retained in theCode.
The general secretary shall have the authority to revise the numbering, arrangement,
headings, and cross-references contained in the Rotary Code of Policies as may berequired from time to time.
The Rotary Code of Policies shall be issued only in English at this time.
The general and permanent policies of The Rotary Foundation shall be placed in a
separate volume of the Rotary Code of Policies known as "The Rotary Foundation
Code of Policies." (April 2018 Mtg., Bd. Dec. 135)
Source: March 1993 Mtg., Bd. Dec. 150; June 1998 Mtg., Bd. Dec. 348; October 1998 Mtg., Bd. Dec.
83; February 1999 Mtg., Bd. Dec. 196; February 1999 Mtg., Bd. Dec. 197; June 1999 Mtg., Bd. Dec.
297; February 2000 Mtg., Bd. Dec. 299; May 2003 Mtg., Bd. Dec. 325;

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Amended by May 2011 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 158; May 2012 Mtg., Bd.
Dec. 245; January 2017 Mtg., Bd. Dec. 86; January 2018 Mtg., Bd. Dec. 97; April 2018 Mtg., Bd. Dec.
135

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A RTICLE 50. P UBLIC R ELATIONS AND I NFORMATION
50.010.
50.020.

Purpose of RI Public Relations
Public Relations Guidelines for Pro Bono Relationships with Corporate Entities

50.010.

Purpose of RI Public Relations
The purpose of Rotary’s public relations program is to foster understanding,appreciation, and support for the programs and Object of Rotary. The program
should promote awareness among all Rotarians that good publicity, favorable
public relations and a positive image are desirable and essential goals for Rotary if
it is to achieve that purpose and broaden Rotary’s service to humanity. (June 1998
Mtg., Bd. Dec. 348)
Source: May-June 1958 Mtg., Bd. Dec. 202; October-November 1983 Mtg., Bd. Dec. 124

50.020.

Public Relations Guidelines for Pro Bono Relationships with Corporate
Entities
The Board has set forth the following public relations guidelines to effectively
manage a pro bono relationship with a corporate entity to safeguard the integrity
and reputation of RI/TRF, while allowing public relations opportunities for allparties to the agreement.
Definition of Pro Bono Public Relations RelationshipPro bono relationships do not involve compensation. Predetermined “out-ofpocket” costs are agreed to in advance of securing pro bono assistance. A pro bono
public relations relationship involves a private communications agency supplying
promotional work without compensation. In turn, RI/TRF agrees to publicize the
pro bono relationship as appropriate in RI/TRF’s sole discretion.
Establishment of Relationship
When an appropriate corporate entity that may provide pro bono public relations
services to RI has been identified, such entity shall be referred to the generalsecretary for immediate review to ensure that RI/TRF’s credibility remain intact,
and that current Rotary publicity initiatives will be enhanced. The review will
include, but not be limited to, the following elements:
1. Shared mission/interest: A review of the corporation’s policies and positions on
issues relevant to RI/TRF will be assessed to ensure that no conflict of interest
exists with the Object of Rotary.
2. Background search: An extensive news search of the corporation and backreview of annual reports will be researched to study current and past media
placements.

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Upon completion of the satisfactory review, the general secretary will negotiate a
pro bono agreement with the corporate entity. Terms of the agreement will include,
but not be limited to, the following:
1. Message development: Standing key messages exist within RI/TRF. Altering
or adapting these messages must gain approval by the general secretary to deter
the release of misinformation to the general public and RI membership.
2. RI Spokespeople: The general secretary in consultation with the RI president
and/or Trustee chair, will designate appropriate RI/TRF spokespeople for all
events and interviews, a RI/TRF spokesperson must be incorporated into all
media interviews, either live or by telephone. RI will approve all media
interviews related to the pro bono relationship.
3. Editorial Review: RI/TRF staff retains full editorial review of all material
released by the corporate entity. This activity will ensure the release of factual
information to the media, general public and membership audiences of thecorporate entity and RI/TRF. These Guidelines do not authorize corporate
entity to reproduce any of the ROTARY Marks for any purpose without theprior written, express consent of RI/TRF except as expressly set forth herein.
4. Media placement: All press releases, media advisories and media placements
must be reviewed by RI to ensure accuracy and proper RI/TRF mention andcopies of the media placements provided to RI.
5. Placement in RI/TRF publications: Efforts will be made to ensure proper
recognition of the pro bono services donated by the corporate entity in Rotary
publications including but not limited to: Rotary, Rotary Leader, and the RI
website.
6. Photo credit/video credit: All material provided by RI/TRF must be credited toRotary International and include appropriate copyright information, if owned
by RI. Appropriate copyright notice would be : "© 2000 Rotary International.”
7. RI/TRF name and logo requirements: "ROTARY," "ROTARYINTERNATIONAL," "ROTARY INTERNATIONAL and Design" (the Rotary
Emblem), "THE ROTARY FOUNDATION," "THE ROTARY FOUNDATIONOF ROTARY INTERNATIONAL and Design" (the Rotary Foundation Logo),"TRF," among numerous other marks (collectively referred to as the "ROTARY
Marks"), are the intellectual property of RI and/or TRF. Usage of the RI/TRF
name and logos will adhere to guidelines concerning reproduction of the
ROTARY Marks or guidelines concerning use of the ROTARY Marks by otherorganizations as amended from time to time and/or any other relevant policies,
guidelines, and/or decisions governing use of the ROTARY Marks,
circularization, solicitation, and/or sponsorship, as promulgated by the RI Boardof Directors.
Once final, the agreement will be submitted for appropriate review consistent with
the RI contract review policy.

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Maintenance
The general secretary, through Public Relations and Marketing, will provide
continued monitoring of the pro bono public relations services to ensure that allelements of the approved contract are maintained to RI’s satisfaction. Adjustments
to or additions to key messages and media placement activities will need priorapproval from the general secretary. The general secretary will update the Board of
Directors on a quarterly basis on the results of the agreement. RI/TRF retains theright to terminate the agreement at any time. (October 2013 Mtg., Bd. Dec. 30)
Source: May 2000 Mtg., Bd. Dec. 441;
Amended by November 2000 Mtg., Bd. Dec. 108; May 2003 Mtg., Bd. Dec. 325; June 2010 Mtg.,
Bd. Dec. 182; May 2011 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 158; October 2013 Mtg.,
Bd. Dec. 30

Cross-References
57.090.
RI Convention Public Relations

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A RTICLE 51. P UBLICATIONS
51.010.
51.020.
51.030.
51.040.

Official Magazine
Rotary Regional Magazines
Guidelines for New Publications
Rotary Leader

51.010.

Official Magazine

51.010.1.

Board Authority to Publish a Magazine
The Board has authorized a publication containing articles and news matters ofgeneral interest to clubs and individual Rotarians. (June 1998 Mtg., Bd. Dec. 348)
Source: Ballot By Mail No. 6, 1910-1911

51.010.2.

Official Magazine to be Named “Rotary”
The official magazine of RI shall be named Rotary. (September 2020 Mtg., Bd. Dec.
23)
Source: August 1912 Mtg.;
Amended by June 2020 Mtg., Bd. Dec. 192

51.010.3.

Goals of the Official Magazine
Rotary utilizes its broad policy directive to delineate and work to achieve thefollowing goals:
1. To provide a channel of communication to disseminate and support the theme
and philosophy of the president and special programs approved by the Board.
2. To promote and report on the major meetings of RI and the various official
Rotary weeks and months.
3. To serve as an educational and program resource tool for clubs and districtleaders.
4. To help build service by motivating and inspiring Rotarians through reportageof outstanding examples of activity in the five Avenues of Service by clubs andRotarians around the world.
5. To help build international fellowship by providing Rotarians with regular andeffective contact with the wide world of Rotary which lies beyond theirindividual clubs and by informing Rotarians of the accomplishments of theirfellow Rotarians.
6. To provide a forum in which the views and concerns of Rotarians--both on
Rotary and non-Rotary topics of significance--can serve to challenge, develop,
and strengthen their beliefs in Rotary. In addition, to broaden the horizons ofRotary International Code of Policies
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Rotarians and other readers by focusing attention upon the problems of thecultural, ethical, and moral framework within which Rotary works and serves,
with the understanding that there will be no comments published, no matter bywhom submitted, which might reasonably be expected by the editors to be
offensive to the citizens of any nationality or be adverse to the best interests ofany country.
7. To help strengthen the fabric of society by treating family-life topics, including
helpful art-of-living resources, which are of interest to the official magazine's
prime audience, Rotarians and their families.
8. To provide comprehensive and effective leadership in maintaining a network of
Rotary communication around the world through cooperation with Rotary
regional magazines, district publications, and club bulletins.
9. To illuminate and enhance the image of RI by publishing a high-quality
magazine which informs and educates non-Rotarians about Rotary ideals andactivities.
10. To generate reader interest by producing a magazine which is attractive, lively,
topical, and relevant to Rotarians and their lives--and, therefore, in a position tocompete successfully with the many demands upon readers' time.
(June 2010 Mtg., Bd. Dec. 223)
Source: February 1977 Mtg., Bd. Dec. 272; May 1986 Mtg., Bd. Dec. 288;
Amended by June 2010 Mtg., Bd. Dec. 223

51.010.4.

Content of Rotary Magazine devoted to The Rotary Foundation
The general secretary shall ensure that in each edition of the magazine, a minimumof four pages shall be devoted to The Rotary Foundation, exclusive of theNovember (Foundation Month) issue. (November 2002 Mtg., Bd. Dec. 55)
Source: July 2002 Mtg., Bd. Dec. 12

51.010.5.

Official Magazine Advertising Policy
The Board has adopted the following:
ADVERTISING POLICY OF THE OFFICIAL MAGAZINEI.

General Policy

1. The magazine shall actively solicit high-grade advertising from reputable
advertisers of worthy goods and services.
2. Cautious judgment be exercised in the acceptance of advertising, to the end that
there will be in the magazine no advertising which is offensive to good morals
or decency, or that promises something different form what the advertiser will
deliver.

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3. The Board, the general secretary acting on its behalf, is responsible foradministering this policy and making the final decision on questions ofadvertising acceptance.
4. It is recognized that Rotarians are of necessity in competition with each otherin their business and professional interests and that such competition should not
be the basis for rejection of legitimate advertising.
5. RI does not endorse any advertiser and does not assume financial responsibility
or obligation in connection with advertised goods and services.
II.

Standard for Acceptance

1. The value of goods or services offered must be reasonably stated and product,
service, copy, and illustration must be acceptable by the standards of aesthetics
and good taste one would expect in a prestige magazine.
2. The decision on the acceptability of advertising for any commodity or service
can be influenced by the opinions of recognized trade or professional groups
and credit agencies.
III.

Free AdvertisingFree advertising space shall be available only to RI.
IV.

Use of Rotary Emblem, Personal Rotary Affiliation, Rotary Club Supplies

1. The general regulations of RI concerning use of the Rotary emblem also apply
to advertising.
2. Mention of an advertiser's personal Rotary affiliation shall not be permitted insuch advertising.
3. When the advertisement of a dealer in club supplies is received, it must be
determined that the products being distributed are made by franchisedmanufacturers. In the case of a manufacturer's advertisement, it must be
determined that such person is manufacturing under a license granted by RI.
4. The Board shall develop and periodically review categories of acceptable andunacceptable advertising to guide the general secretary in administering thispolicy.
5. Vendors who seek to customize merchandise that is in competition withmerchandise provided by official licensees must apply for a license from RI
when seeking to sell such merchandise through advertising in Rotary magazine
and the licensed regional magazines. Alternatively, vendors seeking toadvertise in Rotary magazine and the licensed regional magazines to sell goods
which may be customized and which may compete with officially licensed
products shall be required to use the following disclaimer in any of theiradvertising, “Not licensed to reproduce the Rotary Marks,” or other suchRotary International Code of Policies
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disclaimer as the general secretary finds appropriate. The general secretary
reserves the right to determine which advertisements shall require a disclaimer.
Customized, competing goods are any goods that directly compete with goods
offered by Rotary International’s officially licensed vendors (“Licensed Products”).
A complete list of Licensed Products is available on RI’s website, www.rotary.org.
The general secretary reserves the right to determine which goods compete with
Licensed Products.
V.

Unacceptable Advertising

Each case is to be decided on its merits. The following types of advertising are notacceptable:
1. Fraudulent or misleading advertising; false, unwarranted or exaggerated claims;
vulgar, suggestive or offensive copy; and "bait" advertising where the reader isdenied a fair opportunity to purchase the products or services advertised on theterms indicated
2. Advertising which attacks competitors unfairly or disparages their products,
services or methods
3. Supports the use of addictive or harmful products and activities including but
not limited to tobacco, weapons or other armaments, or medical advertising ofproducts containing habit forming or dangerous drugs; contraceptive devices;
medical advertising which, in the opinion of the publisher, would be offensive
to readers and adjacent advertisers
4. Advertising by clubs which solicits donations from other clubs or Rotarians, oris otherwise contrary to RI’s solicitation and/or circularization policies
5. Advertising for raffles or lotteries that may be contrary to law
6. Advertising that targets Rotarians or Rotary Entities for donations, while notprohibiting open calls for donations
7. Conflicts with Rotary’s ethical and humanitarian values or is otherwise not inaccord with the Object of Rotary
8. Undermines internationally recognized standards for human rights
9. Unfairly discriminates based on race, ethnicity, gender, language, religion,
political or other opinion, national or social origin, property, or birth or otherstatus
10. Promotes a particular political or religious viewpoint
11. Advertising by clubs or Rotarians offering to act as intermediaries for otherRotarians in making business contacts

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12. Advertising which too closely resembles the magazine's editorial content. (Anyadvertisement which, in the opinion of the publisher, may be mistaken for
editorial content will be labeled "advertisement.")
13. Weaken the autonomy, independence, reputation, or financial integrity ofRotary International or The Rotary Foundation
14. Advertising from organizations that seek donations from Rotarians for theirown humanitarian and educational programs.
(January 2019 Mtg., Bd. Dec. 80)
Source: October-November 1980 Mtg., Bd. Dec. 203; November 1994 Mtg., Bd. Dec. 65; October2003 Mtg., Bd. Dec. 49; June 2004 Mtg., Bd. Dec. 236;
Amended by May 2003 Mtg., Bd. Dec. 325; January 2008 Mtg., Bd. Dec. 203; October 2018 Mtg.,
Bd. Dec. 68

51.010.6.

Advertising Content of Rotary Magazine
The advertising content of Rotary should not exceed 35% of pages on an annual
basis. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1979 Mtg., Bd. Dec. 238

51.010.7.

RI Cause-Related Marketing Policy for Advertising in the Official Magazine
The Board has approved the following cause-related marketing policy regarding
advertising in the Official Magazine:
If an advertiser wishes to conduct a charitable sales promotion which states thatproceeds from the purchase of any product, service, program or activity will becontributed to The Rotary Foundation (a “commercial co-venture”), the advertiser
must adhere to the following:
1. Enter into a written contract with Rotary International or The RotaryFoundation itemizing the terms of the sales promotion, including the dates of
the campaign, the amount to be donated per transaction, and any guaranteed
minimum or maximum contribution amount.
2. Comply with all state requirements related to charity commercial co-venture
regulations including, but not limited to, filing of a written contract, accounting
or reporting, advertising disclosures, and bonding.
3. Comply with Standard 19 and all other related standards of the Better Business
Bureau (BBB) Standards for Charity Accountability when creating advertising,packaging and promotional materials for the contracted charitable sales
promotion.
Advertising that includes recognition of a charitable sales promotion benefiting
Rotary clubs, districts or other Rotary-affiliated entities must be able to show proof
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related standards of the Better Business Bureau (BBB) standards for Charity
Accountability.
Advertisers that want to fundraise for TRF in other manners must comply with thepolicies and procedures outlined in the Gift Acceptance Policy of RotaryInternational. (September 2017 Mtg., Bd. Dec. 34)
Source: November 1996 Mtg., Bd. Dec. 73;
Amended by September 2017 Mtg., Bd. Dec. 34

51.010.8.

Subscription Price for Rotary
The annual subscription price for Rotary shall be US$18. The subscription fee forinternational subscribers shall be US$36 annually for print and US$18 for digital.
The mandatory magazine subscription rate for Canadian Rotarians is US$24
annually. (May 2023 Mtg., Bd. Dec. 147)
Source: February 2001 Mtg., Bd. Dec. 274;
Amended by January 2008 Mtg., Bd. Dec. 200; November 2008 Mtg., Bd. Dec. 109; January 2009
Mtg., Bd. Dec. 132; May 2023 Mtg., Bd. Dec. 147

51.010.9.

Gratis Subscription to the Official Magazine for Surviving Partner of a Past RIGeneral Officer
The general secretary shall ensure that the surviving partner of a past general officer
shall continue to receive Rotary magazine for their lifetime, or until such time as
he or she requests that the subscription be cancelled. (November 2000 Mtg., Bd.
Dec. 111)
Source: August 2000 Mtg., Bd. Dec. 45

51.010.10.

Gratis Subscription to the Official Magazine for Governors-electEach governor-elect in the districts outside North America shall receive a gratis
subscription to the official magazine commencing six months prior to his or her
assuming office as governor whether or not they are a current subscriber to theofficial magazine. (May 2003 Mtg., Bd. Dec. 325)
Source: January 1976 Mtg., Bd. Dec. E-14;
Amended by May 2003 Mtg., Bd. Dec. 325

51.010.11.

Canadian Supplement to Rotary
The general secretary shall manage, publish, and circulate an eight-page quarterly
supplement for Canadian subscribers to Rotary called “Rotary Canada” to focus on
activities of Canadian Rotarians.
The director from Canada or the most recent director from Canada in Zone 24 isrequested to annually appoint a five person Canadian editorial advisory committee
to represent Canadian Rotarians on the content of the supplement.

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The general secretary is requested to invite the chair of the Canadian Supplement
Editorial Advisory Committee to meetings of the regional magazine editors.
(January 2009 Mtg., Bd. Dec. 132)
Source: November 2008 Mtg., Bd. Dec. 109;
Amended by January 2009 Mtg., Bd. Dec. 132

Cross-References
32.030.9.
Magazine Subscription Requirements
32.060.5.
Adjustment of Advertising Rates for Rotary

51.020.

Rotary Regional Magazines
Further to Article 21.010. of the RI bylaws, “official magazine” shall be defined as
Rotary magazine, together with the licensed regional magazines group. RI Bylaws
section 21.020. provides that each member of a club subscribe to a Rotary licensed
publication. (October 2018 Mtg., Bd. Dec. 68)
Source: November 2002 Mtg., Bd. Dec. 145;
Amended by January 2009 Mtg., Bd. Dec. 132; June 2010 Mtg., Bd. Dec. 182; April 2018 Mtg., Bd.
Dec. 164; October 2018 Mtg., Bd. Dec. 68

51.020.1.

Rotary Regional Magazine Criteria
A Rotary regional magazine exists to advance the Object of Rotary in all its aspects.
A Rotary publication that meets the following criteria may be recognized as a
Rotary regional magazine (including both the print and any electronic versions):
1. The magazine serves an area of more than one district or country.
2. All aspects of the publication of the magazine are under the direct supervisionof an advisory board (see section 51.020.4. Guidelines for Rotary Regional
Magazine Licensing).
3. The editorial content of the magazine is in harmony with RI policy, and at least
50 percent of the editorial content covers Rotary or Rotary-related subjects.
4. 4. In addition to local or regional news, the magazine carries information about
RI and publishes such topics and specific text as RI may request.
5. The magazine is published at least six times a year and shall be a minimum of
twenty-four (24) pages per issue.
6. The overall appearance of the magazine is attractive and in keeping with the
dignity and nature of Rotary, and adheres to the RI Board guidelines forreproduction of the Rotary Marks.
7. The magazine’s circulation reaches a majority of the Rotarians in the area itserves, in order to maintain the magazine’s purpose and economic viability.

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8. The magazine is adequately financed without financial responsibility by RI.
9. The magazine adheres to RI’s reporting requirements, as set forth in the license
agreement with RI.
10. The magazine has entered into a license agreement with RI for the publicationand distribution of a magazine using the Rotary Marks and circularizing themembership.
11. The magazine shall assume responsibility for serving as the basic means ofcommunication between RI and club members/subscribers in the region in
replacing Rotary.
12. The regional magazine editors are responsible for the conduct of their respective
magazines within the context of these guidelines.
13. The monthly mandatory material supplied by RI, or regionally preparedmaterial conveying the same general theme and information, must be used by
the RI-licensed Rotary regional magazines.
14. Licensed regional magazines are required to publish mandatory material, as set
forth in the license agreement with RI;
15. Before a new magazine may be considered for licensing, it must complete a
two-year pilot program.
16. Only licensed Rotary regional magazines shall receive RI support and services;
17. Rotary and the regional magazines shall continue to exchange quality editorial
material and photographs to effectively emphasize the internationality of themagazines(June 2017 Mtg., Bd. Dec. 189)
Source: July 1977 Mtg., Bd. Dec. 60;
Amended by October 1988 Mtg., Bd. Dec. 127; February 2002 Mtg., Bd. Dec. 217; May 2003 Mtg.,
Bd. Dec. 325; November 2004 Mtg., Bd. Dec. 140; November 2005 Mtg., Bd. Dec. 109; January
2009 Mtg., Bd. Dec. 193; June 2010 Mtg., Bd. Dec. 182; November 2010 Mtg., Bd. Dec. 100; January
2011 Mtg., Bd. Dec. 117; September 2011 Mtg., Bd. Dec. 34; May 2015 Mtg., Bd. Dec. 195; June2017 Mtg., Bd. Dec. 189

51.020.2.

Magazine Editors Seminar
RI will conduct the Magazine Editors Seminar every two years. While RI will pay
hotel and meal costs, the participating editors and representation will be responsible
for their own transportation costs.
Regional zone editors’ meetings in the alternate year shall be encouraged, at no cost
to RI. (January 2019 Mtg., Bd. Dec. 80)
Source: January-February 1986 Mtg., Bd. Dec. 209; November 2004 Mtg., Bd. Dec. 140;

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Amended by November 2010 Mtg., Bd. Dec. 100; May 2012 Mtg., Bd. Dec. 291; October 2018 Mtg.,
Bd. Dec. 68

51.020.3.

Licensing of Rotary Regional Magazines
Each Rotary regional magazine must be licensed by RI to ensure that it meets RI
specifications as outlined in Rotary Code section 51.020.4. Status will be evaluatedby the Communications Committee and recommended to and granted by the Board.
The general secretary shall review all licensed regional magazines to determine
their adherence to editorial guidelines and compliance with the terms of theirlicense agreement. Further to Article 21.020. of the RI bylaws, the general secretaryshall monitor the subscription prices of the licensed regional magazines for fairness,for consistency, for comparison with other licensed magazines and with othermagazines in that area of the world, and, where necessary, address any issues
arising therefrom. Each regional magazine must enter into a license agreement with
RI for publication of a magazine using the Rotary Marks and circularizing themembership. Operation of such a publication not under license by RI is not
permitted. (April 2018 Mtg., Bd. Dec. 164)
Source: July 1998 Mtg., Bd. Dec. 43; June 2004 Mtg., Bd. Dec. 284; November 2004 Mtg., Bd. Dec.
58;
Amended by November 2004 Mtg., Bd. Dec. 140; November 2005 Mtg., Bd. Dec. 109; June 2010
Mtg., Bd. Dec. 182; November 2010 Mtg., Bd. Dec. 100; May 2014 Mtg., Bd. Dec. 163; January 2017
Mtg., Bd. Dec. 86; April 2018 Mtg., Bd. Dec. 164

51.020.4.

Guidelines for Rotary Regional Magazine Licensing
The Board has approved the following guidelines for Rotary regional magazine
licensing:I.

Qualifications

1. Only regional magazines that have been approved for their country(ies) by the
RI Board are eligible to be licensed.
2. Regional magazines with circulation of 5,000 or more must be directlysupervised by an advisory board consisting of at least six members, including acurrent governor or designate, a current incoming governor or designate, themagazine’s editor in chief, and three past RI officers (preferably media
professionals or members with communications experience). Regionalmagazines with circulation of less than 5,000 must be directly supervised by anadvisory board consisting of a minimum of three members, including a current
governor or designate, a current incoming governor or designate and themagazine’s editor in chief. Members will serve for a period of at least two years,
and the advisory board must meet at least twice a year. The advisory board shallfairly and equally represent the region it serves.
3. To become licensed and maintain their licensed status, regional magazines must
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content must reflect that the regional magazine serves all Rotary countries or
districts within its territory, and is published in the primary, officiallyrecognized language.
a. The editors and advisory boards of regional magazines shall ensure adherence
to RI policy on political and religious matters and strive to promote the Rotary
principle of welcoming men and women of all races, nations, religious faiths,
vocations, and political persuasions to membership.
b. Regional magazines shall not express an editorial opinion on any pending
controversial public measure.
c. Regional magazines shall not endorse, recommend, or otherwise express an
editorial opinion about any candidate for public office or Rotary office, or
publish any letter, speech, or other content supporting or otherwisecommenting on any such candidate.
d. Regional magazines shall not express an editorial opinion on international
political affairs or publish any letter, speech, or other content on such affairs.
4. Licenses will be issued to only one regional magazine per country or geographic
area, except in countries or geographic areas where the number of languages
spoken warrants more than one regional magazine, as determined by the RI
Board.
5. The Communications Committee will determine if magazines meet therequirements for licensing. Following RI Board approval, all regionalmagazines must enter into an agreement with RI delineating the nature of therelationship and setting forth the guidelines for publishing a licensed Rotary
regional magazine. Once the agreement is signed, the regional magazines may
announce or publish news of their licensed status.
6. RI shall review every regional magazine. Should any noncompliance with RI
guidelines be discovered, the regional magazine may be placed on probation or
terminated, as set forth in the license agreement with RI.
II.

Procedures

1. Regional magazines must comply with RI’s report filing requirements, as set
forth in the license agreement with RI.
2. Regional magazines must adhere to RI Board guidelines for reproduction anduse of the Rotary Marks.
3. Regional magazines must comply with the payment obligations, as set forth in
the license agreement with RI.
4. Recognizing that Rotarians must subscribe to either Rotary magazine or one of
the regional magazines (RI Bylaws section 21.020.), licensed magazines are
required to bill separately for the regional magazine subscription, making clearthat any other services or products they offer are optional, and because theseRotary International Code of Policies
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other services and/or products are not covered by the terms of the license
agreement with RI.
5. Pursuant to Article 21.020.1. of the RI Bylaws, licensed regional magazines
shall be responsible for establishing a mechanism for billing and collection ofsubscription fees. RI recognizes that this sometimes involves the cooperationof the local clubs and districts.
6. Further to Article 21.020.2. of the RI Bylaws, revenue received by the licensed
magazines shall be applied to the publication and improvement of themagazines and any other licensed communications vehicles, wherever possible,
and in accordance with the terms of the license agreement with RI.
7. Regional magazines must submit the following information to RI:
a. A detailed content summary and Table of Contents in English of each issue,
plus at least three copies of each issue immediately upon publication;b. a list of advisory board members, including each member’s name, title (ifany), and length of term, and an annual schedule of advisory board meetings;
c. basic circulation information, including the number of paid andcomplimentary subscriptions and the annual subscription cost;d. verification that standard circulation requirements (two or more Rotary
districts or at least two Rotary countries) are being met;
e. verification of publication frequency (at least six times per year);f. a current magazine editorial calendar and a projection of any major changes
or planned improvements for the licensed period;g. a report of advertising policy and rates;
h. a financial stability letter, signed by the chair of the regional magazine
advisory board. The statement will verify that the regional magazine isfinancially viable and in a position to maintain publication.
i. Regional magazines shall also submit profit and loss statements and otherfinancial documents that illustrate financial solvency and revenues andexpenses, as set forth in the license agreement with RI. Regional World
Magazine Publications shall provide audited financial statements to RI on anannual basis and publish same to their subscribers annually.
8. Failure to comply with the terms of the license agreement with RI will result inprobation and/or termination, at RI’s discretion, in accordance with the termsof the license agreement with RI.
(January 2020 Mtg., Bd. Dec. 110)
Source: February 1999 Mtg., Bd. Dec. 259;
Amended by February 2002 Mtg., Bd. Dec. 217; November 2004 Mtg., Bd. Dec. 140; November
2005 Mtg., Bd. Dec. 109; January 2009 Mtg., Bd. Dec. 193; June 2010 Mtg., Bd. Dec. 182; November

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2010 Mtg., Bd. Dec. 100; January 2011 Mtg., Bd. Dec. 117; May 2011 Mtg., Bd. Dec. 247; September
2011 Mtg., Bd. Dec. 34; May 2014 Mtg., Bd. Dec. 163; May 2015 Mtg., Bd. Dec. 195; April 2018
Mtg., Bd. Dec. 164; October 2018 Mtg., Bd. Dec. 68; January 2020 Mtg., Bd. Dec. 110

51.020.5.

Required Subscription
RI Bylaws Article 21.020.1. require that each member of a club not located in the
United States or Canada shall become a paid subscriber to the official magazine of
RI or to a Rotary magazine approved and prescribed for that club by the board. A
district that contends that the magazine that is approved and prescribed by the board
for its country or geographic area does not meet its needs may appeal to the board
to have its approved and prescribed magazine changed by submitting to the generalsecretary a written resolution that is approved by two-thirds of the district’s member
clubs and endorsed by at least three of the district’s current governor, governorelect, governor nominee and immediate past governor. Such resolution should:
1. State the reasons why the board’s approved and prescribed magazine for thatcountry/region does not meet the needs of that district.
2. State what steps have been taken by the district to resolve the issue directly withthe prescribed regional magazine.
3. State the response and outcome of each step cited in point 2, above.
4. Indicate an alternate choice of licensed magazine.
5. State why the desired alternate choice of licensed magazine would better suit
its needs.
6. State the circulation/number of subscribers that would be affected.
Upon receipt of such resolution, the general secretary will forward a copy to thepotentially impacted magazine (to both the publisher and the advisory board chair)and solicit its response within sixty (60) days. Thereafter, the resolution will beresearched and considered by the general secretary. At the general secretary’s
discretion, once sufficient information has been gathered and if a meritorious caseexists, the general secretary will bring the matter to the board for its consideration.
The board, in deciding the issue, will consider the information included in the
resolution and supporting materials, the response (if timely received) from theimpacted magazine, the impact such a change would have on the existing approved
and prescribed magazine, the ability and willingness of the proposed new licensed
magazine to handle the increased subscription, the political climate in the region
and any other facts or circumstances that may be relevant. (September 2016 Mtg.,
Bd. Dec. 28)
Source: May 2015 Mtg., Bd. Dec. 195;
Amended by September 2016 Mtg., Bd. Dec. 28

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441

Provisional Status for Rotary Related Magazines
If a Rotary related magazine serves a specific language community located within
only one district but shows potential for growth to additional districts, it may apply
for a two-year provisional status upon entering into an agreement with RI. (May2015 Mtg., Bd. Dec. 195)
Source: November 2002 Mtg., Bd. Dec. 145; ‘Amended by November 2004 Mtg., Bd. Dec. 140; June 2010 Mtg., Bd. Dec. 182; November 2010
Mtg., Bd. Dec. 100; May 2015 Mtg., Bd. Dec. 195

51.020.7.

Report of Exceptions to Subscription Requirement
The general secretary shall provide the RI Board with a status report on countries
exempted from magazine subscriptions every three years. (June 2007 Mtg., Bd.
Dec. 226)
Source: February 2007 Mtg., Bd. Dec. 205

51.020.8.

Noncompliant Clubs
A club is classified as “noncompliant” when 30 percent or more of its members are
not paid subscribers to a Rotary magazine, in accordance with RI Bylaws section
21.020.1.
The magazines shall report all noncompliant clubs in their licensed area to RI twicea year at a time determined by the general secretary. The magazines will
simultaneously notify noncompliant clubs using a message provided by the generalsecretary, which explains the importance of subscribing to a Rotary magazine,
describes the consequences of noncompliance, and sets a deadline for complianceof three months (90 days) from the date of the notification.
Clubs not complying within this period will be subject to the following, until suchtime as the club is brought into full compliance:
1. Individual club members shall not be eligible to serve in any district, zone
and/or RI roles, whether elected or appointed
2. Club is not authorized to submit suggestions to the nominating committee forgovernor
3. Club is not authorized to vote at the district conference, district assembly andin any authorized club ballot
4. Club is not authorized to concur with any proposed legislation submitted to theCouncil on Legislation or resolutions to the Council on Resolutions
5. Club is not authorized to concur with a challenge to the nomination of acandidate for district governor
6. Secretariat services cease immediately, including services of The RotaryFoundation, such as the acceptance of new, or the processing of current programRotary International Code of Policies
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applications; and the recognition of clubs as sponsors or hosts of active RotaryFoundation program awards
7. Club will not receive the following services from the governor: a monthly letter,
inclusion on district mailing lists, and an official visit.
The magazines will notify noncompliant clubs using a message provided by thegeneral secretary which describes the consequences listed above and copy the
clubs’ respective district governors, and RI directors. District Governors shall be
responsible for monitoring which of their clubs are noncompliant and for ensuring
no members from noncompliant clubs in their districts are allowed to assume any
district, zone and/or RI roles, whether elected or appointed and shall inform thenoncompliant club president and/or secretary without delay, as soon as theinformation becomes known to them.
Clubs not complying within 6 months (180 days) of being notified may beterminated at the Board’s discretion, in accordance with Article 3.020.1 of the RI
Bylaws. (May 2023 Mtg., Bd. Dec. 146)
Source: November 2021 Mtg., Bd. Dec. 62;
Amended by May 2023 Mtg., Bd. Dec. 146

51.020.9.

Communication
RI shall communicate the importance of subscribing to a magazine and theconsequences of noncompliance, as well as require each of the licensed magazines
and the Rotary magazine to inform clubs and districts about this policy, either on
their website or in an issue of the magazine. (April 2024 Mtg., Bd. Dec. 119)
Source: November 2021 Mtg., Bd. Dec. 62; April 2024 Mtg., Bd. Dec. 119

Cross-References
2.010.1.
Rotary Clubs Failure to Function
19.010.4.
Governors’ Responsibilities to Rotary Magazine and Regional
Magazines
32.030.9.
Magazine Subscription Requirements
48.020.3.
Translation of Regional Magazines
57.050.6.
Registration Fee Waiver for Regional Editors
60.020.2.
Regional Magazine Editors

51.030.

Guidelines for New Publications
Any proposal for a new RI publication must be submitted to the Board through thegeneral secretary. The general secretary shall be charged with the responsibility ofdeveloping publications that will meet a real need and be cost effective. The
following information should be available for a new publication:
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2. The audience to be reached;
3. The intended life-span of the publication;
4. Anticipated demand;
5. Consequences of not producing the publication;
6. Practicality and appropriateness of format/medium as it relates to ease theproduction, revision, etc.;
7. Coverage of other publications (redundancy);
8. Impact on inventories at the international offices;
9. Cost of the publication;
10. Comprehensive budget to carry the cost of the publication, if approved;
11. Feasibility of offering new publication by electronic methods.
(February 2002 Mtg., Bd. Dec. 216)
Source: March 1994 Mtg., Bd. Dec. 198;
Amended by February 2002 Mtg., Bd. Dec. 216

51.040.

Rotary Leader
Rotary Leader shall be a bimonthly electronic publication with information andguidance to help club and district officers.
Focus will be given to the areas emphasized in the RI Strategic Plan. Editorial
content will support the goals of supporting and strengthening clubs, focusing andincreasing humanitarian service, and enhancing public image and awareness.
RI Directors, Foundation Trustees, Rotary coordinators, regional RotaryFoundation coordinators, district governors, and club presidents will receive Rotary
Leader automatically. Other Rotarians may subscribe to this free publication at any
time. Incoming and past club and district officers, assistant governors, committee
chairs, and those considering taking on a leadership role will be particularly
encouraged to subscribe.
Rotary Leader will be published in eight languages – English, French, German,
Italian, Japanese, Korean, Portuguese and Spanish. (June 2010 Mtg., Bd. Dec. 182)
Source: June 2010 Mtg., Bd. Dec. 182

Cross-References
49.010.
Official Notices on RI Website

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A RTICLE 52. A UDIO /V ISUAL /E LECTRONIC C OMMUNICATIONS
52.010.
52.020.

Audiovisuals
Internet and Electronic Communications

52.010.

Audiovisuals

52.010.1.

Rotary Information on VideoThe general secretary shall produce videos on the programs and activities of RI and
its Foundation, as appropriate, such videos to be as international in content as
possible. (May 2003 Mtg., Bd. Dec. 325)
Source: March 1993 Mtg., Bd. Dec. 194;
Amended by May 2003 Mtg., Bd. Dec. 325

52.020.

Internet and Electronic Communications

52.020.1.

Guidelines for Rotary Club, District, and Other Rotary Entity Electronic
Publications
A Rotary Entity’s website is a “publication,” just as a Rotary Entity’s newsletter isa “publication.” The primary purpose of any Rotary publication, printed orelectronic, is to advance the Object of Rotary.
Content and design of such publications should be under the direct supervision of
the publishing entity’s highest officer, whether it be the Rotary club president,
governor, or Fellowship chair, and must conform to current RI policies. (Ofparticular note are those policies pertaining to Rotary Mark and Emblem usage andthose prohibiting circularization.) (See Article 34, Rotary Marks, generally, andsection 11.010. Circularization.) In particular, whenever the name “Rotary,” theRotary Emblem or other of the Rotary Marks are used, Rotary Entities should use
the further identifier of the name of the Rotary Entity involved. When selecting adomain name that includes the word “Rotary,” Rotary Entities should also include
further identifying language of the name of the Rotary Entity and not solely theword “Rotary.” Members are reminded that no abbreviations of the Rotary Marks,
such as “Rota,” are permitted. (See section 34.040.6.) (Proper naming examples
are:“www.AnytownRotaryClub.org,”“www.rotarydistrict0000.org,”“www.AnytownRotaryVillage.org,” and “www.Rotary [Insert Name of Rotary
Entity Here].org.” Examples of generic, improper naming examples that only use“Rotary” by itself or refer to RI and not a specific Rotary Entity would be“www.rotaryvillage.org,” “www.rotarian.org,” “www.RIactivity.org” and“www.rotarywomen.org.”) Rotary International accepts no responsibility for thecontent of any non-RI publication.

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Rotary International maintains a site on the World Wide Web (www.rotary.org) toprovide Rotarians with timely and accurate information about the programs of
Rotary International and The Rotary Foundation. Editors of Rotary publications in
all media are encouraged to use this information in their respective Rotary organs,provided they adhere to the copyright policies posted on the RI site. Furthermore
Rotarians in charge of club, district, and other Rotary Entity websites shall, when
feasible, include a link to the RI website for the benefit of those wishing to learn
more about Rotary.
52.020.1.1.

Top Level Domain (“TLD”) and Domain Name Registration and Maintenance
PolicyI.

Purpose of Policy

The purpose of this policy is to define the TLD and domain name registration policy
for Rotary International. It should also serve as a guide to Secretariat Staff asvarious departments take advantage of the Internet to promote Rotary International
and its programs and to Rotary Entities seeking to purchase domain names as they
establish websites to advance the Object of Rotary.
II.

TLDs and Domain Names Reserved for the Exclusive Use of RotaryInternational and The Rotary Foundation

1. TLDs and Domain Names
Rotary International reserves the following of the Rotary Marks for the
exclusive use of Rotary International and The Rotary Foundation as TLDs or
domain names (the below to include the plural, as well as the singular uses
thereof):
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

interact
interactclub
interactive
paulharris
paulharrisfellow
polioplus
RI
rotaract
rotaractclub
rotarianrotaryrotaryclub
rotaryfoundation
rotaryinternationalrotaryintl
therotarianRotary International Code of Policies
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•
•
•

447

therotaryfoundation
TRF
serviceaboveself

To the extent possible, each Rotary Mark should be maintained as a domainname (in conjunction with each major TLD such as .com, .org, .net, .info, .bizand others, as they become available), a TLD or other major identifier of Rotaryon the Internet.
2. Country Code Domains“ROTARY” should also be protected in conjunction with country code (“cc”)
domains as much as possible based on the following order of priority:a. Any domain name and/or country mandated by the RI Board or TRF Trustees.
b. Countries in which RI has an international office.
c. Countries in which RI is scheduled to hold an upcoming Convention and/or
the home countries of elected and/or nominated RI presidents.
d. Countries in which there have historically been or in which RI is currently
having problems, either because of those who infringe RI’s marks or because
other individuals, companies or organizations have filed numerous
applications for same or similar marks requiring RI to file oppositions against
these applications.
e. Countries in which RI has either a significant number of licensees or major
licensees.
f. Countries in which RI has established a prominent presence, either becauseof large numbers of Rotarians or countries in which RI and/or the programsof RI are very active.
Rotarians, Rotary clubs, Rotary districts and other Rotary Entities are asked tosupport this Policy and transfer ownership rights in any of the above designatedTLDs and/or domain names they may currently own to RI, at RI's request. Due tobudget limitations, cc level domain names featuring any of the Rotary Marks otherthan ROTARY are not in line for purchase at this time, but this is subject to change
at any time at the discretion of the general secretary.
3. Other TLDs and Domains
The general secretary shall determine whether there are any TLDs or domainnames, other than those set forth above, which it would be in RI's best interest to
protect and maintain for its exclusive use and/or benefit.
The general secretary shall determine whether and when the use of any of theRotary Marks in a TLD or domain name by a Rotary Entity does not comply with
Board policy or for an individual, company or organization not affiliated with RI
constitutes infringement and shall pursue the matter accordingly.

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448

Registration and Maintenance of TLDs and Domain Names

The general secretary shall purchase TLDs and domain names meeting the current
goals of TLD and domain name protection, listing Rotary International as theowner. The Intellectual Property area of the Office of the General Counsel shallhandle the registration, renewal and maintenance of TLDs and domain names for
Rotary International and The Rotary Foundation, with technical and substantive
support from IT, Communications and CDS, as necessary.
IV.

Rotary Clubs, Rotary Districts and Other Rotary Entities

1. Rotary clubs, Rotary districts, other Rotary Entities and individual Rotarians
should be advised that RI reserves the right to request that TLDs and domainnames featuring any of the Rotary Marks be assigned to RI now and in the
future, pursuant to this policy.
2. Rotary clubs, districts, other Rotary Entities and individual Rotarians areencouraged to purchase domain names that comply with the RI Board policy
concerning the use of the Rotary Marks as outlined in the Rotary Code of
Policies. (See sections 34.040.6. Use of Name “Rotary,” or other Rotary Marksby Rotary Entities; 34.040.12. Use of the Name “Rotary,” the Rotary Emblem
or other Rotary Marks in Multidistrict Activities). Rotary Entities areencouraged, before registering domain names, to check with their CDS
representative to ensure their proposed domain name complies with Board
policy for use of the Rotary Marks.
3. The purchase and/or administration of any TLDs which may become available
using any of the Rotary Marks is reserved exclusively for RI.
4. The general secretary may require a disclaimer that limits RI’s liability to beplaced on websites of Rotary Entities.
5. The general secretary reserves the right to take any necessary action against any
Rotary club, district or other Rotary Entity or individual Rotarian or group of
Rotarians whose actions are not consistent with RI Board policy concerning theuse of the Rotary Marks.
(September 2017 Mtg., Bd. Dec. 24)
Source: November 1999 Mtg., Bd. Dec. 230;
Amended by February 2003 Mtg., Bd. Dec. 225; October 2003 Mtg., Bd. Dec. 78; November 2006
Mtg., Bd. Dec. 35; June 2007 Mtg., Bd. Dec. 226; January 2017 Mtg., Bd. Dec. 86; September 2017
Mtg., Bd. Dec. 24

52.020.2.

RI’s Website
The general secretary shall maintain the RI website at the www.rotary.org. address
on behalf of the Board. The website shall include information pertinent to theprograms and activities of Rotary International and The Rotary Foundation as well
as applications to assist Rotary clubs and districts in doing their Rotary businessonline including such things as membership updates, Foundation donations,Rotary International Code of Policies
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purchasing of Rotary products, etc. The general secretary shall provide or makeaccommodation for reasonable space (up to 10 pages each) for the president andthe president-elect to communicate with the Rotary world as an integrated part of
RI’s website. (May 2011 Mtg., Bd. Dec. 252)
Source: February 2002 Mtg., Bd. Dec. 216

52.020.3.

RI Web Language-Based Communities
RI Web language communities will be developed and maintained in Japanese,
Portuguese, Spanish, French, German, Korean, Italian and Swedish.
RI Web language communities are the only official language websites of RotaryInternational. (February 2006 Mtg., Bd. Dec. 137)
Source: November 1999 Mtg., Bd. Dec. 226; May 2000 Mtg., Bd. Dec. 436.
Affirmed by August 2000 Mtg., Bd. Dec. 85.
Amended by February 2001 Mtg., Bd. Dec. 275; November 2005 Mtg., Bd. Dec. 107; February 2006
Mtg., Bd. Dec. 137

52.020.4.

Social Business Strategy
Rotary will increasingly use digital social strategies to engage Rotarians, the“family of Rotary,” and the general public. The tools we choose to implement will
be worthy of Rotarians’ trust. These tools will make it easier for Rotarians to buildand deepen relationships with one another and to discuss and collaborate on Rotaryrelated business. We will encourage the use of social technologies consistent withthese goals and development of new technologies where gaps exist. (May 2012
Mtg., Bd. Dec. 244)
Source: January 2012 Mtg., Bd. Dec. 223

Cross-References
34.040.3.
Use of Rotary Marks by RI Officers in Publications
34.040.4.
Use of Rotary Marks on Websites of RI Officers
34.040.5.
Use of Name “Rotary,” by Clubs and District Foundations
34.040.15.
Use of the Word “Rotarian” in Club Publications

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A RTICLE 53. O THER C OMMUNICATIONS
53.010.
53.020.

Rotary International Archives
Rose Parade Float

53.010.

Rotary International Archives
An archives will be maintained containing materials in any format that have longterm historical value documenting the work of Rotary. All materials and objects
shall be accepted and processed under procedures and policies adopted by RotaryInternational. (May 2011 Mtg., Bd. Dec. 252)
Source: May 2011 Mtg., Bd. Dec. 252

53.020.

Rose Parade Float
The Board looks with favor on continually having a float in the Tournament ofRoses parade, and has authorized the solicitation of clubs within Canada and theUnited States of America for voluntary contributions to fund the construction andpromotion (fund-raising and publicity) of the float on the condition that the project
shall be self-supporting, and all accounting and records of contributions shall behandled by the Rotary Rose Parade Float Committee, Inc.
As an exception to its policy regarding the circularization of Rotary clubs, thegeneral secretary shall annually provide to the Rotary Rose Parade Float
Committee, Inc. an electronic mailing list of Rotary club presidents and presidentselect and RI district governors in the United States and Canada to be used by thatcommittee only for Rose Parade float fundraising purposes, provided that thecommittee enters into an agreement with RI that includes:
1. a provision allowing the committee to circularize Rotary clubs and districts up
to three times annually in connection with its Rose Parade float fundraisingefforts;
2. a provision that the committee’s Rose Parade float and all of its promotional
materials, printed and electronic, must comply with Board policies regarding
the use of the Rotary Marks, including the provisions of RI’s licensing system;
3. a provision that all communications with RI about this matter should be directedto the general secretary;
4. a provision that all of the committee’s promotional materials, printed andelectronic, must contain the disclaimer, “This is not a project of RotaryInternational;”
5. provisions addressing nondisclosure, confidentiality, appropriate insurance andindemnity as deemed necessary by the general secretary;Rotary International Code of Policies
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6. acknowledgment that the RI Board may cancel the agreement without cause
provided it gives notice on or before 31 January of any given year.
(January 2011 Mtg., Bd. Dec. 164)
Source: January-February, 1989 Mtg., Bd. Dec. 235; January 2008 Mtg., Bd. Dec. 157;
Amended by June 2009 Mtg., Bd. Dec. 217; January 2011 Mtg., Bd. Dec. 164.
See also November 1997 Mtg., Bd. Dec. 150

53.020.1.

Solicitation for the Rotary Float in the Tournament of Roses Parade
The Rotary Float committee in California, USA shall ensure that any
communication it sends to Rotarians or clubs in the United States and Canada
soliciting contributions to help defray the costs of a float in the annual Tournamentof Roses Parade shall prominently include this statement: “This is not a project ofRotary International” and shall not contain a picture or message from the president
without his or her prior approval. (June 1998 Mtg., Bd. Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 304

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CHAPTER VII – MEETINGS
ArticlesArticle 57.
Article 58.
Article 59.
Article 60.
Article 61.

International Convention
International AssemblyCouncil on Legislation and Council on Resolutions
Institutes
General Policies Related to RI Meetings

A RTICLE 57. I NTERNATIONAL C ONVENTION
57.010.
57.020.
57.030.
57.040.
57.050.
57.060.
57.070.
57.080.
57.090.
57.100.
57.110.
57.120.
57.130.
57.140.
57.150.

PurposeHost Organization Committee
Guidelines
Site Selection
Attendance
Housing
Sergeants-at-Arms at the Convention
International Convention Committee
Public Relations
Finances
Program Features
Role of Paid Official Participants and Partners
Role of General Secretary for International Conventions
Post-Convention Activities
Miscellaneous International Convention Matters

57.010.

PurposeThe primary purpose of the annual convention of Rotary International is tostimulate, inspire, and inform all Rotarians at an international level, as well as serve
as a forum for advancing the strategic goals of the association. The annual
convention also is the annual business meeting of the association. (January 2012
Mtg., Bd. Dec. 201)
Source: May 1991 Mtg., Bd. Dec. 342;
Amended by November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201

57.020.

Host Organization Committee

57.020.1.

Definition of “Host Area”
The Board will define an area consisting of one or more districts, which shall beconsidered as the host area. (January 2012 Mtg., Bd. Dec. 201)

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Source: February 1981 Mtg., Bd. Dec. 292;
Amended by November 2007 Mtg., Bd. Dec. 87

57.020.2.

Host Organization Advised of Guidelines
Before selection of a venue, the potential host organization shall be advised of
Rotary convention site guidelines and required to accept them in principle. (June1998 Mtg., Bd. Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362

57.020.3.

Relationship of the Host Organization to RI
The host organization cooperates with the Board and the convention committee toassist with the convention program and to provide hospitality for attendees. The
general secretary, acting through the convention manager, serves as liaison between
the host organization and the convention committee and Board. The generalsecretary, who is responsible for the operational aspects of Convention
management, fulfills these responsibilities through the convention manager withthe advice and cooperation of the host organization.
The above statement shall be provided to all host organization committees for theirinformation and guidance in connection with plans for the convention. (January
2012 Mtg., Bd. Dec. 201)
Source: February 1977 Mtg., Bd. Dec. 233;
Amended by November 2007 Mtg., Bd. Dec. 87

57.020.4.

Host Organization and Convention Committee
The host organization shall be responsible to the convention committee, which willapprove and direct its actions as necessary. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1977 Mtg., Bd. Dec. 362

57.020.5.

RI Director Serving as Convention Host Organization Committee Chair
An RI director who is also the chair or member of a convention host organizationcommittee shall not participate in the discussion or vote on RI convention-related
items considered by the Board. (January 2016 Mtg., Bd. Dec. 104)
Source: October 2015 Mtg., Bd. Dec. 67

57.020.6.

Insurance Coverage for Host Organization Committee
To protect itself and its assets, the Host Organization Committee should obtain
insurance coverage that is appropriate for the activities performed, appropriate forthe geographic location, and that is in accordance with local insurance laws andrequirements. (October 2023 Mtg., Bd. Dec. 24)

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Source: October 2023 Mtg., Bd. Dec. 24

Cross-References
72.050.1.
Special Events Insurance

57.030.

Guidelines
A manual for the general guidance of the convention committee has been approved
and is revised from time to time by the Board and distributed as detailed in the
manual for conventions. Such manual includes Board policy governing
Conventions. The general secretary is requested to bring to the Board's attention
any necessary changes to the manual. Each Convention committee is likewiserequested to include in its final report any recommended changes to the manual.
(January 2012 Mtg., Bd. Dec. 201)
Source: May 1991 Mtg., Bd. Dec. 342;
Amended by January 2012 Bd. Dec. 201

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57.040.

Site Selection

57.040.1.

Convention in Successively Different Locations
The international convention shall not be held in any one country for more than one
consecutive year. If possible, Conventions should be held successively in different
parts of the world, with the qualification that cost factors be given carefulconsideration. The eastern and western regions of the United States, as divided by
the Mississippi River, are to be considered two distinct regions for this site selection
purpose. (November 2007 Mtg., Bd. Dec. 87)
Source: January 1938 Mtg., Bd. Dec. 77; Conv. Res. 64-42;
Amended by June 2007 Mtg., Bd. Dec. 289; November 2007 Mtg., Bd. Dec. 87

57.040.2.

Minimum Standards for Convention
The Board will consider a proposal only if the general secretary has explicitly
confirmed that the city currently meets all of the requirements for holding a
convention. If the general secretary and/or Rotary senior leader involved in the site
inspection reports that a city does not meet all of the critical site specification
criteria as described in the current Manual for Conventions and the Board proceeds
to select that city, the Board shall provide an explanation of how any deficiencies
will be addressed in its respective Board decision. The general secretary shallinform the Board of potential sites which vary slightly from the standards, orpreferred criteria, when such variances would not inhibit the full capability of a city
to hold a convention. Should no city be certified by the general secretary fromamong those submitting invitations, the Board will postpone any selection until acity has been so certified or solicit proposals from another group of cities.
International conventions shall not be allocated to cities that do not have sufficientand proper facilities. (January 2011 Mtg., Bd. Dec. 150)
Source: June 1977 Mtg., Bd. Dec. 362; November 1991 Mtg., Bd. Dec. 98; October 1998 Mtg., Bd.
Dec. 124;
Amended by June 2007 Mtg., Bd. Dec. 289; January 2011 Mtg., Bd. Dec. 150

57.040.3.

Cost Control Measures in Convention Site Selection
To control Convention expenses, negotiations to reduce costs in the following areas
may be conducted before the selection of the convention city: housing, meeting
places, and other facilities. The number of official meals should be limited as muchas possible. Any gratis items to be offered, including complimentary hotel rooms
for various officers, should be established. (January 2012 Mtg., Bd. Dec. 201)
Source: May-June 1977 Mtg., Bd. Dec. 362;
Amended by January 2012 Mtg., Bd. Dec. 201

57.040.4.

Funding of Convention Meeting Space
When considering districts’ invitations to hold conventions in their cities, RI will
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auditorium for the convention’s general sessions and additional meeting places forother sessions. No district of any city should have to pay rental or other expenses
for convention venues for RI’s use. Rather, the city shall furnish such facilities, orthe city government, tourist association, chamber of commerce, or a similar groupof business people should provide any necessary funds for such a meeting place.
(November 2007 Mtg., Bd. Dec. 87)
Source: July 1932 Mtg., Bd. Dec. IX(f).
Amended by January 1966 Mtg., Bd. Dec. 153; February 2004 Mtg., Bd. Dec. 190; November 2007
Mtg., Bd. Dec. 87

57.040.5.

Convention Cancellation
The general secretary shall continue to monitor factors which could interrupt
International Conventions and make contracts, wherever possible, in such a way as
to minimize any liability to RI in the event of any interruption in plans for a
Convention. (June 1998 Mtg., Bd. Dec. 348)
Source: February-March 1987 Mtg., Bd. Dec. 264

57.040.6.

Procedures for Selecting RI Convention Sites
Procedures have been established for the selection of sites to hold RI’s annual
convention and are detailed in the Manual for Conventions. No city can host aconvention sooner than every 20 years. The board will select finalist for inspection
after which a city will be selected for the specific year. The convention should not
be held during the last half of June, effective 2015. (January 2012 Mtg., Bd. Dec.
201)
Source: June 2002 Mtg., Bd. Dec. 266;
Amended by June 2007 Mtg., Bd. Dec. 252; January 2012 Mtg., Bd. Dec. 201

57.040.7.

Changing Location of Convention Site
Having selected a convention city, the general secretary will update future Boardson the progress being made with several cities and districts scheduled to hostconventions in future years. The general secretary will alert the Board to any serious
problems encountered in convention planning.
In the event information is received which indicates that the location of a meeting
which has already been determined has become inaccessible, the Board shallconsider changing such location. (June 2002 Mtg., Bd. Dec. 266)
Source: October 1998 Mtg., Bd. Dec. 124; February 1981 Mtg., Bd. Dec. 273;
Amended by June 2002 Mtg., Bd. Dec. 266

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457

Bidding Process for Cities Requiring Exceptions to Critical Criteria for an RI
Convention Host CityThe RI Board has approved a convention city bidding process in which only cities
requiring exceptions to the critical criteria for an RI convention host city will bepermitted to bid to host the Rotary convention for a year specified by the generalsecretary, to occur not more frequently than once every seven years. (October 2018
Mtg., Bd. Dec. 34)
Source: April 2018 Mtg., Bd. Dec. 156;
Amended by October 2018 Mtg., Bd. Dec. 34

57.040.9.

Exceptions to Critical Criteria for Convention Host Cities
The Board shall consider bids from cities that do not meet the critical criteria for an
RI convention host city, provided that
1. no other city in the country meets the criteria for conventions
2. there are no more than three modifications to the critical criteria
3. the total financial impact of the applied modifications does not exceed US$1.5
million4. the accepted bids are further subject to limits on the number of registrants or toother convention product modifications as defined by the general secretary
5. such an exception occurs no more than once every seven years
The RI Board has approved exceptions to critical criteria guidelines detailed in the
Manual for Conventions. (January 2017 Mtg., Bd. Dec. 86)
Source: September 2016 Mtg., Bd. Dec. 55

57.050.

Attendance

57.050.1.

Guidelines for Convention Registration
Registration at RI Conventions shall be open to
•
•
•
•
•
•
•
•

Rotarians
Rotaractors
Interactors
Youth Exchange students
Foundation scholars
non-Rotarian Rotary alumni
Rotary club/district employees
Partners of deceased Rotarians

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Any other person who wishes to register for a RI Convention may do so as the paid
guest of a qualified accompanying convention registrant. All convention registrants
shall pay the corresponding convention registration fees established by the Board.
Partners of deceased Rotary Senior Leaders who are not Rotarians themselves shallbe allowed to register independently for the conventions instead of as the guests ofRotarians. In addition, all partners of deceased Rotary Senior Leaders, whether
Rotarians or not, should be accorded the same privileges at RI conventions thatwould have been available to their partners. (October 2015 Mtg., Bd. Dec. 62)
Source: June 2006 Mtg., Bd. Dec. 251; June 2007 Mtg., Bd. Dec. 289;
Amended by November 2006 Mtg., Bd. Dec. 35; November 2007 Mtg., Bd. Dec. 87; January 2012
Mtg., Bd. Dec. 201; May 2012 Mtg., Bd. Dec. 244; October 2014 Mtg., Bd. Dec. 38; May 2015 Mtg.,
Bd. Dec. 166; October 2015 Mtg., Bd. Dec. 62

57.050.2.

Official Participants Attendance
The following persons are official participants at the convention at no cost to RI or
its foundation.
•
•
•
•
•
•
•
•
•

Directors nominee and partner
Past RI directors and partner
Past TRF trustees and partner
Past general secretaries and partner
Current district governor and partner
Current district governor-elect and partner
Current RI/TRF committee chairs and partner
Partners of deceased Rotary senior leaders
Officers and officers-nominee of RIBI(May 2012 Mtg., Bd. Dec. 244)
Source: January 2012 Mtg., Bd. Dec. 201;
Amended by May 2012 Mtg., Bd. Dec. 244

57.050.3.

Convention Registration and Exhibitor’s Policy
Paying RI licensed vendors, host business expo exhibitors, and organizations withwhich RI has a formal cooperative relationship will be provided up to six
complimentary House of Friendship access badges per booth for booth staff. Any
additional badges will be available for US$50 per badge if requested before theMarch pre-registration deadline. All badges requested after the March preregistration deadline shall be available on-site for US$100 per badge. Convention
sponsors will be provided with convention badges as indicated in their agreements.
RI projects and Global Networking Groups exhibitors that do not pay a booth rental
fee may obtain House of Friendship access badges for their booth staff for US$50
per badge if requested before the March pre-registration deadline. All badges

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requested after the March pre-registration deadline shall be issued on-site for
US$100 per badge.
The Host Organization Committee (HOC) may obtain a reasonable quantity as
determined by the convention manager of complimentary House of Friendship
access badges and set up wristbands for its volunteers, entertainers, and convention
service vendors to adequately support on-site HOC convention responsibilities, if
requested before the March pre-registration deadline. All badges requested after the
March pre-registration deadline shall be available on-site for US$100 per badge. RI
shall provide the wristbands and the badges to the HOC which will distribute themaccording to its needs and in compliance with RI policy. Any exhibitor who wishes
to attend a plenary session, workshop, or other official convention event may do soafter registering at the corresponding convention registration fee established by the
Board.
The general secretary may allow exceptions to the above policy as he deems
appropriate. (October 2019 Mtg., Bd. Dec. 29)
Source: June 2006 Mtg., Bd. Dec. 251;
Amended by November 2009 Mtg., Bd. Dec. 69; January 2010 Mtg., Bd. Dec. 117; January 2016
Mtg., Bd. Dec. 127; October 2019 Mtg., Bd. Dec. 29

57.050.4.

Badge Information
At all RI meetings, all name badges shall include the classification of Rotarians.
(November 2008 Mtg., Bd. Dec. 81)
Source: November 2008 Mtg., Bd. Dec. 81

57.050.5.

One-Day Registration Fees
RI shall only entertain requests to offer one-day registration fees where plenary hallcapacity permits. (June 2007 Mtg., Bd. Dec. 289)
Source: June 2007 Mtg., Bd. Dec. 289

57.050.6.

Registration Fee Waiver for Regional Editors
The registration fee for one editor from each Rotary regional magazine shall be
waived as these editors will attend as media instead of as regular convention
attendees. (September 2016 Mtg., Bd. Dec. 28)
Source: February-March 1985 Mtg., Bd. Dec. 246;
Amended by June 2007 Mtg., Bd. Dec. 289; September 2016 Mtg., Bd. Dec. 28

57.050.7.

Registration Fees for Preconvention Meetings
When determining registration fees for preconvention meetings, the president,
convention chair, and general secretary for that year’s convention, in consultation
with the trustee chair for TRF events, may determine if attendees may register forRotary International Code of Policies
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stand-alone preconvention meetings without registering for the convention. This
may vary from year to year, and among preconventions in a single year. (September
2017 Mtg., Bd. Dec. 24)
Source: January 2011 Mtg., Bd. Dec. 152;
Amended by September 2017 Mtg., Bd. Dec. 24

57.050.8.

Registration Fees for Attendees Age 30 or Younger
A lower registration fee shall be offered to all RI convention attendees age 30 oryounger beginning at the 2020 RI (Honolulu) Convention. Convention attendees
seeking this lower registration fee are required to report their birthdates. (April 2018
Mtg., Bd. Dec. 135)
Source: January 2018 Mtg., Bd. Dec. 103
Amended by April 2018 Mtg., Bd. Dec. 135

57.050.9.

Attendance by Non-Rotarians
Notwithstanding the provisions of section 57.050.1., the Board may authorize othercategories of non-Rotarian individuals to register for an RI convention. For
example, these registrants may include representatives of partnering organizations
and sponsors.
With the approval of the president, the HOC may invite non-Rotarian individuals
to visit the House of Friendship with a reduced registration fee or at no fee. Suchindividuals shall provide information necessary for credentialing, but shall not be
considered convention attendees as described in RI Bylaws section 10.090.
(October 2015 Mtg., Bd. Dec. 62)
Source: October 2015 Mtg., Bd. Dec. 62

57.060.

Housing

57.060.1.

Housing Distance From Convention Site
Wherever possible, an effort should be made to avoid housing Convention
attendees at distances requiring more than 45 minutes traveling time to reach thecenter of Convention activity. (November 1999 Mtg., Bd. Dec. 197)
Source: May-June 1977 Mtg., Bd. Dec. 362.
Amended by November 1999 Mtg., Bd. Dec. 197

57.060.2.

Registration/Housing Forms
Official Convention registration/housing forms shall be distributed one year inadvance at the preceding Convention and be available on line for downloading in
official languages. Only properly completed official convention forms bearing a
Rotarian signature received by the published deadline will be honored (except thoseRotary International Code of Policies
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forms received on line/electronically). Travel agents shall follow RI Convention
housing procedures. (September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 278; January-February 1986 Mtg., Bd. Dec. 166.
Amended by November 1999 Mtg., Bd. Dec. 197; June 2002 Mtg., Bd. Dec. 266; November 2007
Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201; September 2016 Mtg., Bd. Dec. 28

57.060.3.

Hotel Guaranty Deposits
Official Convention housing forms shall state that hotel deposits will not be
refunded if cancellation is made after the hotel cancellation deadline. (November
1999 Mtg., Bd. Dec. 197)
Source: November 1999 Mtg., Bd. Dec. 197

57.070.

Sergeants-at-Arms at the Convention
The role and responsibilities of the RI sergeant-at-arms leadership at theInternational Convention are detailed in the Manual for Conventions. (January
2012 Mtg., Bd. Dec. 201)57.070.1.

Costs of Sergeants-at-Arms at the International Convention
The expenses of sergeants-at-arms leadership at the International Convention
should be paid by RI in accordance with the RI Travel and Expense Policy. The
International Convention sergeants-at-arms budget shall typically include theexpenses of one chief sergeant-at-arms; ten assistant chief sergeants-at-arms; ten
deputy sergeants-at-arms.
However, in the case of conventions in excess of 20,000 registrants, the generalsecretary, working with the convention chief sergeant, may authorize moresergeants to be funded by the convention budget. The number of deputy sergeantsat-arms should be increased, at cost to RI, by a ratio of one sergeant-at-arms per
every 1000 attendees for all international conventions with a pre-registeredattendance number greater than 22,000 people up to a maximum of 13 additional
sergeants-at-arms. Expenses shall include transportation to and from theconvention, accommodations, meals, registration fees and incidentals for the chiefsergeant-at-arms and assistant chief sergeants-at-arms, and their partners whileserving as sergeant-at-arms. Expenses for the deputy sergeants-at-arms shall
include accommodations, meals, incidentals and registration fee. (January 2012
Mtg., Bd. Dec. 201)
Source: June 2001 Mtg., Bd. Dec. 405; November 2007 Mtg., Bd. Dec. 86;
Amended by November 2007 Mtg., Bd. Dec. 87; November 2010 Mtg., Bd. Dec. 81; January 2012
Mtg., Bd. Dec. 201

Cross-References
61.010.
Manuals for Sergeants-at-Arms

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57.080.

International Convention Committee

57.080.1.

Appointment and Qualifications of Convention Committee Chair
The Executive Committee of the Board will review eligible candidates forInternational Convention Committee chair and select ten diverse candidates in Julyeach year to be shared with the president-nominee, who will make the final
selection.
The chair of the convention committee shall be selected in accordance with thefollowing criteria:
1. Within the last 10 years has served on the RI Board of Directors or on an RI or
TRF committee approved by the Board or Trustees.
2. Has knowledge of and experience in planning Rotary International
Conventions.
3. Shall not be a member of or adviser to the Host Organization Committee or
appointed to the preceding year’s International Convention Committee.
4. Is sufficiently healthy to perform the duties of the office.
5. Preferably has the ability to communicate in English.
(October 2019 Mtg., Bd. Dec. 29)
Source: January 1966 Mtg., Bd. Dec. 90; May-June 1977 Mtg., Bd. Dec. 362;
Amended by November 1999 Mtg., Bd. Dec. 197; February 2007 Mtg., Bd. Dec. 166; October 2015
Mtg., Bd. Dec. 67; May 2019 Mtg., Bd. Dec. 178; October 2019 Mtg., Bd. Dec. 29

57.080.2.

Continuity of Convention Committee
The chair of a Convention Committee may attend meetings of the prior year's
Convention Committee as an observer. Such future chair shall attend theconvention preceding the convention for which such chair has been appointed toserve at Rotary International’s expense; and meet with the president-nominee andhost organization representatives 28-30 months prior to the convention for whichsuch chair has been appointed. (January 2012 Mtg., Bd. Dec. 201)
Source: November 1976 Mtg., Bd. Dec. 122; July 1991 Mtg., Bd. Dec. 39;
Amended by November 1999 Mtg., Bd. Dec. 197; January 2012 Mtg., Bd. Dec. 201

57.080.3.

Duties of Convention Committee
The Convention Committee shall assist the president in planning and implementing
the program of the convention and shall establish an attendance target for
promotional purposes, but not for budgeting purposes. This should be done in close
association with the general secretary and the Host Organization, who areRotary International Code of Policies
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responsible to the Convention Committee. The Convention Committee will advise,
receive instructions from, and work with the president of the relevant year toinclude such president's desires and ideas in the program format. The final authority
will be the Board. The members of the Convention Committee will be official
participants of the convention. (October 2015 Mtg., Bd. Dec. 65)
Source: May-June 1977 Mtg., Bd. Dec. 362;
Amended by November 1999 Mtg., Bd. Dec. 197; July 2007 Mtg., Bd. Dec. 15; November 2007
Mtg., Bd. Dec. 87; October 2015 Mtg., Bd. Dec. 65

57.080.4.

Convention Committee Meeting at Prior Convention
As a standard practice for Conventions, the International Convention Committee
shall hold a brief meeting following the convention held immediately prior to theconvention year for which they are planning. (June 1998 Mtg., Bd. Dec. 348)
Source: May-June 1986 Mtg., Bd. Dec. 45

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57.090.

Public Relations

57.090.1.

Importance of Public Relations
The general secretary, in cooperation with Host Organization, shall endeavor toprovide qualified local public relations support, approximately three months before
the convention through the duration of the convention. (November 1999 Mtg., Bd.
Dec. 197)
Source: May-June 1981 Mtg., Bd. Dec. 406;
Amended by November 1999 Mtg., Bd. Dec. 197

57.090.2.

Financing for Convention Publicity
Convention public relations activity should be financed within the RI annual
budget. (November 1999 Mtg., Bd. Dec. 197)
Source: October-November 1980 Mtg., Bd. Dec. 156;
Amended by November 1999 Mtg., Bd. Dec. 197

57.090.3.

Convention Press Bureau
The Convention provides a significant opportunity to publicize Rotary and provide
Rotarians attending the meeting with valuable encouragement and guidance for
their club and district public relations activities. The general secretary, dependingon the circumstances in each country hosting the convention, shall assign sufficient
staff for press work at each Convention. (November 1999 Mtg., Bd. Dec. 197)
Source: November 1987 Mtg., Bd. Dec. 153;
Amended by November 1999 Mtg., Bd. Dec. 197

57.100.

Finances

57.100.1.

Convention Budget
The convention budget shall be prepared on realistic cost and revenue figures based
upon the following regional convention attendance estimates, effective with the2018 RI Convention:
•
•
•
•
•
•

Asia: 25,000
North America: 17,000
Europe: 17,000
Australia: 17,000
South America: 14,000
Africa: 10,000(October 2015 Mtg., Bd. Dec. 65)

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Source: February 1988 Mtg., Bd. Dec. 318; January 2010 Mtg., Bd. Dec. 151;
Amended by November 1999 Mtg., Bd. Dec. 197; October 2015 Mtg., Bd. Dec. 65

57.100.2.

Board Review of Budget for Ensuing Convention
The general secretary shall report promptly to the Board any and all known or
expected significant variances in budgeted income and expense. (November 2007
Mtg., Bd. Dec. 87)
Source: February 1988 Mtg., Bd. Dec. 273;
Amended by May 2003 Mtg., Bd. Dec. 325; November 2007 Mtg., Bd. Dec. 87

57.100.3.

Convention to be Self-Supporting
The Convention budget shall be balanced. Therefore, the costs associated with theholding of the annual Rotary International Convention shall be covered by therevenue collected from registration fees, booth rental, ticket sales, sponsorship andother acceptable means of revenue. (October 2015 Mtg., Bd. Dec. 66)
Source: November 1999 Mtg., Bd. Dec. 197;
Amended by October 2015 Mtg., Bd. Dec. 66;
Affirmed by March 2005 Mtg., Bd. Dec. 258

57.100.4.

Convention Attendance Expenses Paid by RI
1. The convention budget shall cover the expenses of the following persons
attending the convention of Rotary International and as such be designatedofficial participants:
•
•
•
•
•
•
•
•
•

President and partner (to be funded by the current year convention budget)
General secretary and partner (to be funded by the current year convention
budget)Sergeants-at-arms and partners (includes chief and assistant chief SAAs) (tobe funded by the current year convention budget)
Following year convention chief sergeant-at-arms (to be funded by thefollowing year convention budget)
Future Year Convention Committee Chair (to be funded by the current year
convention budget)
Deputy sergeants-at-arms (hotel, registration fee, and meals only)
Current year Convention Committee and partners (to be funded by the current
year convention budget)
Secretariat staff as assigned by the general secretary to support the convention
activities
Any person assigned by the president or the Board to a place on the programof the convention, but who is not included in the above, may have his/her
expenses paid by RI with the approval of the president

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2. The Rotary Foundation shall pay the expenses of the following persons
attending the convention of Rotary International:
•
•
•
•
•
•
•

Trustee chair and partner
Trustee chair’s aide and partner
Trustees and partners
Incoming trustees and partners
Trustee chair-elect’s aide and partner
Past Trustee chair who has not served as an RI president and partner
Secretariat staff as assigned by the general secretary to other Foundation
functions held in conjunction with the convention

3. RI shall pay the expenses of the following persons attending the convention of
Rotary International from the appropriate budget:
•
•
•
•
•
•
•
•
•

•

President’s aide and partner
President-elect and partner
President-elect’s aide and partner
President-nominee and partner
President-nominee’s aide and partner
Directors and partners
Directors-elect and partners
Secretariat staff as assigned by the general secretary to other organizational
functions held in conjunction with the convention
Current year’s President’s immediate family, provided that the expenses of
no more than 20 such members are paid by RI over a two-year period for thesame officer serving first as president-elect and then as president at twoconsecutive conventions
Following year’s President-elect’s immediate family, provided that theexpenses of no more than 20 such members are paid by RI over a two-year
period for the same officer serving first as president-elect and then aspresident at two consecutive conventions.

4. RI shall pay the expenses of the Past Presidents of RI (non- trustee) and theirpartner to attend the convention of RI and the associated meeting of the Councilof Past Presidents.
(September 2020 Mtg., Bd. Dec. 25)
Source: November 2007 Mtg., Bd. Dec. 87;
Amended by November 2008 Mtg., Bd. Dec. 29; January 2012 Mtg., Bd. Dec. 201; September 2016
Mtg., Bd. Dec. 26; September 2020 Mtg., Bd. Dec. 25

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467

Convention Expenses Not Covered in Convention Budget
The following convention expenses not covered in the Rotary International
convention budget shall be covered in the appropriate Rotary International or
Rotary Foundation budgets:
1. International Institute
2. Production of the Convention Proceedings
3. Preconvention events of The Rotary Foundation (expenses to be borne by thebudget of The Rotary Foundation)
4. The convention balloting and credentialing process
5. Press center and media relations
6. Youth Exchange preconvention meeting expenses
7. Rotaract preconvention meeting expenses(January 2015 Mtg., Bd. Dec. 117)
Source: November 1999 Mtg., Bd. Dec. 197;
Amended by November 2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201; January 2012
Mtg., Bd. Dec. 227; October 2014 Mtg., Bd. Dec. 70. See also August 2000 Mtg., Bd. Dec. 89

57.100.6.

Convention Expense Reserve Fund
There shall be, as an appropriated fund balance, a reserve fund for net convention
loss of a minimum of US$500,000, with the understanding that no convention
budget should be deliberately established so as to anticipate subvention by thisamount. Such reserve fund is intended to reduce the impact of conventions on RI’s
general administrative reserve funds.
In the event that a convention’s revenues exceed expenses, the convention expense
reserve fund shall be increased by the excess amount. Amounts in this reserve fundexceeding US$500,000 may be used to reduce the cost of future RI Conventions.
The reserve fund will be reduced by such amounts utilized in this manner.
Funds allocated to the convention reserve in excess of those needed to protect
against future convention losses should be utilized to reduce future convention
registration fees.
If the convention reserve exceeds US$6,500,000 at the time of a convention
committee’s first official meeting, that committee may, to reduce convention
registration fees, utilize a portion of the convention reserve in an amount equal tothe budgeted cost of direct staff support. Note: effective beginning with the 2020
(Honolulu) Convention.

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The reserve fund may be used for the following items to reduce the cost of future
RI Conventions recommended by the International Convention Committee to theboard for approval:
1. Salary Allocation for Direct Staff Support (provided the convention reserves
exceed US$6.5 million)
2. Live Streaming for paid registrants (currently only for 2020 convention)
3. Emergency change of venue
4. Budget relieving enhancements of Meetings and Events Infrastructure
5. Modified Critical Criteria
6. Pilot Program Services (that may be successful or not)Utilization of Surplus Funds during the year of the Convention
The President and Convention Chair, with consideration from the International
Convention Committee and the General Secretary, may create a wish list of items
that will further enhance the experience of the attendees provided the General
Secretary projects a surplus. Enhancements of the program that would increase theexpenses over US$500,000 will require approval from the board. (October 2019
Mtg.,Bd. Dec. 29)
Source: November 1983 Mtg., Bd. Dec. 113;
Amended by October 1985 Mtg., Bd. Dec. 109; March 2005 Mtg., Bd. Dec. 258; October 2018 Mtg.,
Bd. Dec. 54; April 2019 Mtg., Bd. Dec. 134; October 2019 Mtg., Bd. Dec. 29

57.110.

Program Features
In the selection of program features and convention speakers, consideration should
be given to their worldwide publicity value as well as to the practicality of subject
matter and its relationship to the work of clubs and RI’s aims. (January 2012 Mtg.,
Bd. Dec. 201)
Source: January 1973 Mtg., Bd. Dec. 169;
Amended by November 1999 Mtg., Bd. Dec. 197; January 2012 Mtg., Bd. Dec. 201

57.110.1.

Planery Sessions
All plenary sessions should be directed to achieve the purposes stated in Rotary
Code section 57.010. Speakers should be knowledgeable regarding Rotary andspeak on subjects related to Rotary. Major speakers should be advised to relate their
topics to Rotary, especially if they are non-Rotarians. Plenary presentations shallbe consistent with the RI Strategic Plan. Speakers should be secured as early as
feasible, preferably one year prior to the convention for promotional purposes.
(January 2012 Mtg., Bd. Dec. 201)
Source: May-June 1977 Mtg., Bd. Dec. 362;

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Amended by November 1999 Mtg., Bd. Dec. 197; November 2007 Mtg., Bd. Dec. 87; January 2011
Mtg., Bd. Dec. 127

57.110.2.

Program Elements
Breakout Sessions:Content for the Convention breakout program should reflect the strategic prioritiesof the organization. In addition, the breakout program shall include a team-building
and motivational session for club presidents-elect.
Workshop on The Rotary Foundation:
A workshop on The Rotary Foundation shall be convened during the course of theInternational Convention.
Report of Balloting Arrangements Committee:
The report of the balloting arrangements committee to the convention shall be insummary form. At the time of presentation, the chair of the committee shallannounce that copies of the detailed report will be available immediately following
the plenary session at which the summary report is given. (October 2018 Mtg., Bd.
Dec. 57)
Source: November 1979 Mtg., Bd. Dec. 232; June 2007 Mtg., Bd. Dec. 289; January 2012 Mtg., Bd.
Dec. 201; October 2018 Mtg., Bd. Dec. 57

57.110.3.

Other Activities

57.110.3.1.

Rotaract Preconvention
The annual Rotaract preconvention, as part of the official convention program,should occur all day the Friday and Saturday before the convention commences.
The preconvention shall be conducted in accordance with RI policy regarding
convention operations and procedures. The preconvention shall include a separate
district Rotaract representative learning session. The general secretary is requested
to provide staff support for such meeting. The program shall be arranged andimplemented by RI and should include discussion of issues identified by the
Rotaract Committee. (April 2024 Mtg., Bd. Dec. 119)
Source: May 1988 Mtg., Bd. Dec. 391; November 2002 Mtg., Bd. Dec. 112; March 2005 Mtg., Bd.
Dec. 214;; June 2010 Mtg., Bd. Dec. 214; January 2017 Mtg., Bd. Dec. 87; June 2017 Mtg., Bd. Dec.
176; October 2019 Mtg., Bd. Dec. 57; April 2024 Mtg. Bd. Dec. 119

57.110.3.2.

Youth Exchange Officers Preconvention
The annual Youth Exchange officers preconvention, as part of the official
convention program, should occur all day the Friday and Saturday before theconvention commences. The preconvention shall be conducted in accordance with
RI policy regarding convention operations and procedures. The general secretary isrequested to provide staff support for such meeting. The program shall be arranged
and implemented by RI. The President-elect may appoint a convener to help prepareRotary International Code of Policies
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the content and social activities for the Preconvention. The convener should be a
person knowledgeable about the Youth Exchange program from the host district or
host country. (October 2019 Mtg., Bd. Dec. 58)
Source: June 1976 Mtg., Bd. Dec. 50; November 1990 Mtg., Bd. Dec. 91;
Amended by January 2017 Mtg., Bd. Dec. 87; June 2017 Mtg., Bd. Dec. 176; October 2019 Mtg.,
Bd. Dec. 58

57.110.3.3.

Council of Past Presidents Preconvention Meeting
The annual meeting of the Council of Past Presidents, as part of the official
convention program, shall be scheduled by the Convention Committee in
conjunction with the chair of the Council of Past Presidents to occur at such timeprior to the convention that will permit the past presidents to attend all convention
activities. The general secretary is requested to provide staff support for suchmeeting. (August 2021 Mtg., Bd. Dec. 21)
Source: August 2021 Mtg., Bd. Dec. 21

57.110.3.4.

Unofficial Affiliate Events
Unofficial Affiliate Events (UAEs) may be held in competition with host events.
The president shall not be expected to attend affiliate events due to considerable
duties at Conventions. The president may send a current director as a representative
to any such event. (June 2008 Mtg., Bd. Dec. 227)
Source: November 1990 Mtg., Bd. Dec. 88;
Amended by January 2008 Mtg., Bd. Dec. 167; June 2008 Mtg., Bd. Dec. 227

57.110.3.5.

Rotary Fellowship Activities
See Section 42.010.

57.110.4.

Preconvention GovernanceAll preconvention events, including international institutes and any events
requested by the Trustees, shall be planned and implemented under the supervisionof the Convention Committee;
Chairs or conveners identified to lead each preconvention event shall operate under
the supervision of the Convention Committee and shall report event plans andprogress to the Convention Committee chair;
All preconvention events for a particular convention shall be proposed andapproved at the first official Convention Committee meeting, which is typicallyheld 18 to 24 months before the convention.
(October 2018 Mtg., Bd. Dec. 54)
Source: October 2018 Mtg., Bd. Dec. 54

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471

Simultaneous Interpretation
While the official language of RI is English, the Convention Committee shallprovide simultaneous interpretation for five Rotary languages: French, Japanese,
Korean, Mandarin, Portuguese, and Spanish, and any additional languages that areappropriate for the host country. The Convention Committee shall determine theinitial interpretation languages that should be included in the final budget
recommendation. The Convention Committee may also provide simultaneousinterpretation if the registration numbers at the December registration deadline
warrant adding such simultaneous interpretation and if space and budgetary
constraints allow RI to do so.
The provision of simultaneous interpretation and the translation of printed matterin languages at convention ancillary meetings shall be determined by the RI
president, based on recommendations from the general secretary in consultation
with the convention chair. These recommendations will be based upon the locationof the convention and the pre-registered attendance by language. Ancillary
meetings are defined as official pre- or post-convention meetings but do not include
the International Institute. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2002 Mtg., Bd. Dec. 112;
Amended by June 2007 Mtg., Bd. Dec. 289; November 2007 Mtg., Bd. Dec. 87; November 2008
Mtg., Bd. Dec. 83; September 2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 29

57.110.6.

Convention Exhibit Space
Booth space is provided at the International Convention for the core groups asdetailed below:
1. Club and District Projects Exhibitions: A special area will be provided to
exhibit exemplary projects, with the provisions that no requests for financial
support be allowed and no sales of products or merchandise be allowed fromthis area.Fundraising for TRF may be permitted contingent upon convention
venue rules, local laws, and approval by the general secretary.
2. Global Networking Groups: See Sections 42.010. and 42.020.
3. Licensed Rotary Emblem Merchandise Vendors
4. Secretariat Services: Booth space will be allocated to the RI Secretariat forproviding resources and information on RI and TRF programs and emphases
5. General Services: Appropriate display areas may be provided to those vendors orentities that have entered into an agreement and/or contract with RI requiringthem to provide a service to convention attendees, or specifically allowing themto make use of exhibit space at the International Convention
6. Non-Rotary Organizations: See Section 57.110.7. (April 2023 Mtg., Bd. Dec. 121

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Source: November 1990 Mtg., Bd. Dec. 89; February 2004 Mtg., Bd. Dec. 190;
Amended by November 1999 Mtg., Bd. Dec. 197; November 2006 Mtg., Bd. Dec. 35; November
2007 Mtg., Bd. Dec. 87; January 2012 Mtg., Bd. Dec. 201; April 2023 Mtg., Bd. Dec. 121

57.110.7.

Guidelines for Non-Rotary Organizations Exhibiting at Convention
RI provides space at conventions for exhibiting Rotary service projects andfellowship activities, and official licensee merchandise. As space permits, RI shallalso make available to RI/TRF partners, UN agencies and other key internationalorganizations with which RI has official status the opportunity to exhibit atconventions, provided that:
1. the agreement between the partner and RI/TRF includes the opportunity to
exhibit
2. the organization's exhibit will not involve fund-raising or on-site sales
Preference shall be given to strategic partners. Project partners with a direct
affiliation to a Rotary club or district may apply for space through the Club andDistrict Project Exhibition. Organizations exhibiting at the RI Convention shall pay
a rental fee for the space provided of 50% of the rental fees charged to RI's licensed
vendors of RI merchandise. This policy shall be applied to RI presidential
conferences, when space permits.
RI/TRF partners, UN agencies and other key international organizations with which
RI has official status that have purchased booth space will be provided up to six
complimentary registration badges per booth allowing full access to all convention
events on the same basis as other paid registrants. Representatives from theseorganizations who are Rotarians shall register for the convention and pay thecorresponding convention registration fees established by the Board. (January 2012
Mtg., Bd. Dec. 201)
Source: June 2001 Mtg., Bd. Dec. 404; November 2006 Mtg., Bd. Dec. 93;
Amended by February 2004 Mtg., Bd. Dec. 190; November 2007 Mtg., Bd. Dec. 87; January 2009
Mtg., Bd. Dec. 132; May 2011 Mtg., Bd. Dec. 206; January 2012 Mtg., Bd. Dec. 201

57.110.8.

Materials Language Support
The convention program and transport guide shall be provided in English, French,
Japanese, Korean, Mandarin, Portuguese, and Spanish.
All other convention publications will be provided in English with additional
languages to be determined based upon the proposed audience. The program bookmay also be offered in additional languages if the pre-registered attendance of theassociated language group is equal to or greater than 5% of the total pre-registeredconvention attendance and the increased costs are within budgetary constraints.
Depending on the convention location and attendance by language, additional
languages for convention printed materials or publications will be determined by

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the RI president, based on recommendations from the general secretary inconsultation with the convention chair. (October 2019 Mtg., Bd. Dec. 29)
Source: November 2002 Mtg., Bd. Dec. 112;
Amended by November 2007 Mtg., Bd. Dec. 87; October 2019 Mtg., Bd. Dec. 29

57.110.9.

Formal Introductions
Current and incoming members of the Board, with their partners, shall be
introduced during the RI Convention. Past presidents, with their partners, shall be
introduced during one of the plenary sessions of each RI Convention. Current andincoming Trustees of The Rotary Foundation, with their partners, shall be
introduced at one of the plenary sessions of each RI Convention. (January 2012
Mtg., Bd. Dec. 201)
Source: November 2005 Mtg., Bd. Dec. 94;
Amended by February 2007 Mtg., Bd. Dec. 166; January 2012 Mtg., Bd. Dec. 201

57.110.10.

Reserved Seating
Reserved seats at convention plenary sessions will be held in accordance with
Board-approved protocol (RCP 26.050, RCP 61.040). Reserved seating iscustomarily provided for each member of the immediate family of the Rotarian
entitled to sit in the reserved section, except in the case of voting delegates.
Except for those seats permanently reserved, any unused reserved seats are opened
for general seating five minutes before each session commences. Permanently
reserved seats are for
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

RI president, president-elect, and president-nominee and their partners andfamilies
Past, present, and incoming RI directors and their partners or guests
Past, present, and incoming trustees and their partners or guests
Past RI presidents and their partners or guests
Past and present general secretaries and their partners or guests
Aides to the RI president, the RI president-elect, and the RI president-nominee
and their partners or guests
Partners of deceased past general officers of RI and their guests
RIBI officers and their partners or guests
International Convention Committee members and their partners or guests
Chief sergeant-at-arms and partner or guest
Future ICC members and their partners or guests
Convention Promotion Committee members and their partners or guests
Arch C. Klumph Society members
Level 4 Major Donors
Credentialed external and Rotary media

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Others whom the RI president, ICC chair, or sergeant at arms consider
appropriate

Reserved group seating will not be provided for district governors, governors-elect,
past governors, RI and Rotary Foundation committee members, advisers,
representatives, Rotary International Learning Facilitators, group and regional
leaders (including Rotary coordinators, Rotary public image coordinators, regional
Rotary Foundation coordinators, Endowment/Major Gift Advisors and End Polio
Now Coordinators).
Reserved seating for voting delegates will be provided at appropriate plenary
sessions when necessary. (January 2024 Mtg. Bd. Dec. 76)
Source: November 2007 Mtg., Bd. Dec. 87;
Amended by November 2010 Mtg., Bd. Dec. 38; May 2011 Mtg., Bd. Dec. 182; January 2012 Mtg.,
Bd. Dec. 201; October 2013 Mtg., Bd. Dec. 53; October 2019 Mtg., Bd. Dec. 29; October 2022 Mtg.,
Bd. Dec. 29; April 2023 Mtg., Bd. Dec. 106; January 2024 Mtg. Bd. Dec. 76

57.110.11.

Elections at the International Convention
The Board, consistent with RI Bylaws section 6.010., which provides that noelection of officers is necessary at the annual convention if the Board determinesthat the selection of the officers has otherwise been completed in accordance withthe bylaws, agrees that there is an ongoing presumption that officer selections havebeen completed in accordance with the RI Bylaws, unless otherwise determined by
the Board as to the selection of a particular officer. (January 2020 Mtg., Bd. Dec.
85)
Source: October 2019 Mtg., Bd. Dec. 49

Cross-References
35.040.3.
Event Specific Uses of the Rotary Marks
35.050.1.
Accurate Reproduction of the Rotary Marks on Merchandise

57.120.

Role of Paid Official Participants and Partners
The official participants represent RI or its Foundation in their official capacity at
assigned events; participate in plenary sessions, workshops or forums and, asassigned, as speakers, moderators or panelists; participate in preconvention
meetings such as the International Institute, Youth Exchange Officers, Rotaract,and any other approved preconvention activities; participate in RI luncheons,dinners and other social events; attend meetings which may be held during theconvention; and discharge such other responsibilities as the president, presidentelect, trustee chair, or Board may assign.
Partners of official participants at the convention shall participate in: plenary
sessions of the convention; formal luncheons and dinners; discussion workshops

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and forums regarding RI programs and initiatives; and the International Institute.
(May 2015 Mtg., Bd. Dec. 166)
Source: November 1994 Mtg., Bd. Dec. 97;
Amended by February 2004 Mtg., Bd. Dec. 190; November 2007 Mtg., Bd. Dec. 87; May 2015 Mtg.,
Bd. Dec. 166

57.120.1.

Board Members as Club Delegates to Convention
As a matter of principle, a member of the Board should not serve as a club delegate
in the International Convention and thus deprive the convention of additional,
independent thinking and contributions and also deprive other qualified Rotariansof the privilege of serving in this capacity. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1959 Mtg., Bd. Dec. 94

57.130.

Role of General Secretary for International Conventions
Prior to the appointment of the Convention Committee, the general secretary will
act as the liaison to the president and the RI Board in all matters concerning theconvention and shall act as liaison for the host organization and host city municipal
officials. During this period, the general secretary will act as the principal contact
to the host organization.
As soon as feasible after the Board has determined the city in which the convention
is to be held, the general secretary shall proceed to the city selected and negotiate
contracts for RI with the close cooperation of the host organization and the cityadministration or private parties, for a sufficient hotel room block to guarantee
accommodations for the probable attendance. The general secretary shall meet withthe board of directors of the host organization and carefully review with it all
convention organization plans.
In fulfilling responsibilities for the International Convention, the general secretaryis responsible for all logistical, programmatic and administrative duties related to
the International Convention and approved adjunct meetings. Responsibilities aredetailed in the Manual for the International Convention. (January 2012 Mtg., Bd.
Dec. 201)
Source: June 2007 Mtg., Bd. Dec. 289;
Amended by January 2012 Mtg., Bd. Dec. 201

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57.140.

Post-Convention Activities

57.140.1.

Convention Proceedings
The Convention Proceedings shall contain a record of the proceedings of theconvention, the annual report of the general secretary, the annual report of thetreasurer, and the report of the Trustees of The Rotary Foundation.
The Convention Proceedings shall be made available in an electronic version.
Gratis copies shall be sent only to governors, governors-elect, present and past RI
officers, and current RI committee members upon request.
The Convention Proceedings shall be preserved in the RI archives, along with avideo of all plenary sessions. (May 2012 Mtg., Bd. Dec. 244)
Source: January 1964 Mtg., Bd. Dec. 137.
Amended by May-June 1987 Mtg., Bd. Dec. 394; January 2012 Mtg., Bd. Dec. 227; May 2012 Mtg.,
Bd. Dec. 244. See also August 2000 Mtg., Bd. Dec. 89

57.150.

Miscellaneous International Convention Matters

57.150.1.

Solicitation of Sponsors for RI Conventions
The RI Board has authorized the solicitation of sponsors for RI Conventions byboth RI and Host Organizations, subject to the approval, on a case by case basis, ofthe general secretary in consultation with the RI president (when known) who
presides over the convention and in compliance with existing Board policy, the“Guidelines for Sponsorship of RI Meetings, Events, Projects and Programs” (Code37.010.), the “RI and TRF Guidelines for Use of the Rotary Marks by Other
Organizations” (Code 34.030.15.), the “Guidelines for Rotary Clubs, Rotary
Districts and Other Rotary Entities for Interacting with Other Organizations” (Code44.020.) and the RI Manual for Conventions. (October 2019 Mtg., Bd. Dec. 61)
Source: October 1998 Mtg., Bd. Dec. 86;
Amended by September 2017 Mtg., Bd. Dec. 24; October 2019 Mtg., Bd. Dec. 61

57.150.2.

Convention Logo
No convention logo shall contain the trademark of another entity. Only one official
logo shall be approved for each convention. Any variations from the approved
convention logo must be approved by the RI president for the year of the convention
on an individual basis. (January 2009 Mtg., Bd. Dec. 164)
Source: June 2007 Mtg., Bd. Dec. 289;
Amended by November 2007 Mtg., Bd. Dec. 87; January 2009 Mtg., Bd. Dec. 164

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A RTICLE 58. I NTERNATIONAL A SSEMBLY
58.010.
58.020.
58.030.
58.040.
58.050.
58.060.

Guidelines and Minimum Standards
Scheduling
Attendance and Participants’ Responsibilities
Learning, Programs, and Sessions
Publications
Finances

58.010.

Guidelines and Minimum Standards
The general secretary shall maintain a manual for the International Assembly basedon current RI policies and procedures for the International Assembly.
The general secretary shall review the International Assembly manual annually andprovide suggested revisions to the Board, if required.
The general secretary is authorized to revise the Manual for the International
Assembly as needed, provided that all proposed changes are distributed to the Board
for review one month before they take effect, and that any proposed changes
objected to by a director be reviewed by the Board at its next meeting.
It is understood that the general secretary may authorize variances from thesestandards in certain circumstances. (January 2013 Mtg. Bd. Dec. 140)
Source: November 1987 Mtg., Bd. Dec. 76;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290; January 2012 Mtg., Bd.
Dec. 201; January 2013 Mtg., Bd. Dec. 140

58.020.

Scheduling
The general secretary is requested to book dates at least three years in advance for
future International Assemblies at a suitable venue. (January 2021 Mtg., Bd. Dec.
84)
Source: January-February 1989 Mtg., Bd. Dec. 193;
Amended by January 2021 Mtg., Bd. Dec. 84

58.030.

Attendance and Participants’ Responsibilities

58.030.1.

Guidelines for Attendance
The International Assembly is a special purpose meeting. Therefore, attendance ismandatory for participants. Participants are encouraged to bring their partners. The
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and their partners, for whom special requests are made to attend the assembly, also
may accompany designated participants. (April 2018 Mtg., Bd. Dec. 155)
Source: January 1975 Mtg., Bd. Dec. 96;
Amended by May 2000 Mtg., Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189; June 2004 Mtg., Bd.
Dec. 236; April 2018 Mtg., Bd. Dec. 155.
Affirmed by October 2003 Mtg., Bd. Dec. 61

58.030.2.

Delineation of General Responsibilities
The roles and responsibilities of the RI volunteer leadership for the following
positions at the International Assembly are detailed in the Manual for theInternational Assembly.
•
•
•
•
•
•
•
•
•

•
•

Directors
Directors-electPast Presidents
International Assembly Moderator
International Assembly Assistant Moderator
Chief Sergeant-at-Arms
Sergeant-at-arms and Partners
First Aid Officer
Partners of President, President-elect, President-nominee, Directors, Directorselect, Trustees of The Rotary Foundation, Incoming Trustees, and RotaryInternational Learning Facilitators
Rotary International Learning Facilitators
Seminar Leaders(January 2024 Mtg. Bd. Dec. 76)
Source: January 2012 Mtg., Bd. Dec. 201;
Amended by October 2018 Mtg., Bd. Dec. 34; October 2022 Mtg., Bd. Dec. 30; April 2023 Mtg., Bd
Dec. 106; January 2024 Mtg. bd. Dec. 76

58.030.3.

Sergeants-at-Arms Appointment Rotation Schedule for International Assembly
The appointment of the sergeants-at-arms for the International Assembly shall be
on a rotation schedule with the following guideline:
The chief sergeant at the assembly shall have been one of the sergeants appointed
to serve at the immediate past assembly. (May 2003 Mtg., Bd. Dec. 390)
Source: June 2001 Mtg., Bd. Dec. 405;
Amended by May 2003 Mtg., Bd. Dec. 390

58.030.4.

Presiding Duties of President and President-ElectThe president and president-elect shall demonstrate their commitment to theimportance of the International Assembly by sharing the presiding functions at eachRotary International Code of Policies
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plenary session of the International Assembly. However, the president-elect may
appoint additional presiders for plenary sessions and major activities at theInternational Assembly. (May 2000 Mtg., Bd. Dec. 412)
Source: November 1997 Mtg., Bd. Dec. 107; July 1991 Mtg., Bd. Dec. 40; August 1999 Mtg., Bd.
Dec. 72;
Amended by May 2000 Mtg., Bd. Dec. 412

58.030.5.

President-Elect as Chair
The president-elect shall be the chair of the International Assembly committee, or
any other committee or group assigned to plan, design, prepare or implement theInternational Assembly. (May 2000 Mtg., Bd. Dec. 412)
Source: July 1991 Mtg., Bd. Dec. 40;
Amended by May 2000 Mtg., Bd. Dec. 412. See also COL 98-120

58.030.6.

Appointment of Assembly Moderator
The International Assembly moderator in any year shall be appointed by thepresident-nominee who will be in charge of that year’s International Assembly.
The Executive Committee of the Board will review eligible candidates forInternational Assembly moderator and select ten diverse candidates in July eachyear to be shared with the president-nominee, who will make the final selection.
(October 2019 Mtg., Bd. Dec. 29)
Source: October 1998 Mtg., Bd. Dec. 104;
Amended by May 2000 Mtg., Bd. Dec. 412; May 2019 Mtg., Bd. Dec. 178;

58.030.6.1.

Selection Criteria for Assembly Moderator
The moderator, an official paid participant, is selected with the following criteria:
1. Was, within the last 10 years, a member of the Board of Directors of RotaryInternational or a former seminar leader and has served as a RI learningfacilitator at an International Assembly
2. Demonstrates knowledge of, and has experience with Rotary, The RotaryFoundation, Rotary protocol, practices, and procedures.
3. Demonstrates the leadership qualities needed to help lead and mold a multinational group of learning facilitators into an effective leadership team.
4. Ability to communicate in English
5. If possible, has served as the assistant moderator during the immediate past
International Assembly(January 2024 Mtg., Bd. Dec. 76)
Source: October 2023 Mtg., Bd. Dec. 24
Amended by January 2024 Mtg. Bd. Dec. 76

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480

Selection Criteria of Assembly Leadership Roles
Several leadership roles are selected annually by the president-elect. The
qualifications are detailed in the Manual for the International Assembly for thefollowing:
•
•
•
•
•
•
•

International Assembly Moderator
International Assembly Assistant Moderator
Chief Sergeant-at-Arms
Sergeant-at-arms and Partners
First Aid Officer
Rotary International Learning Facilitators, in consultation with the president
and moderator
Seminar Leaders, in consultation with the moderator(January 2024 Mtg., Bd. Dec. 76)
Source: January 2012 Mtg., Bd. Dec. 201;
Amended by April 2023 Mtg., Bd. Dec. 106; January 2024 Mtg. Bd. Dec. 76

58.030.8.

Partner Discussion Session Leaders
Prior to conducting partner discussion sessions, partners who will lead suchsessions should receive appropriate orientation in facilitating the sessions. (June1998 Mtg., Bd. Dec. 348)
Source: June 1996 Mtg., Bd. Dec. 306(4)58.030.9.

Role of the General Secretary
In fulfilling responsibilities for the International Assembly, the general secretary is
responsible for all logistical, programmatic and administrative duties related to theInternational Assembly, Leaders’ Seminar and approved adjunct meetings.
Responsibilities are detailed in the Manual for the International Assembly.
(January 2012 Mtg., Bd. Dec. 201)
Source: February 2006 Mtg., Bd. Dec. 171;
Amended by January 2012 Mtg., Bd. Dec. 201

58.030.10.

Children at Assembly
The purpose of the Assembly is to provide Rotary education, instruction inadministrative duties, motivation, and inspiration to governors-elect. Minor
children (under the age of 18) of governors-elect are permitted to attend theInternational Assembly at no cost to Rotary, and must be under the care andsupervision of their parents or legal guardians, or supervision provided by another
adult at the direction of their parents or legal guardians. Caregivers designated by

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the parent or legal guardian cannot be official participants of the International
Assembly.
Children and their caregivers may attend meal events (group meals and ticketed
events) if the governor-elect registers them for the meal plan and/or purchases
tickets for ticketed events which will be sold on a space-available basis. Children
may attend the general sessions, but are not permitted to attend the breakout
sessions. (January 2018 Mtg., Bd. Dec. 105)
Source: January 2018 Mtg., Bd. Dec. 105

58.030.11.

Regional Magazine Editors
Rotary International regional magazine editors are recognized as official
participants of the International Assembly, at no cost to RI, with rights to beobservers at plenary sessions, appropriate luncheons and dinners, receptions, andother social occasions. (February 2003 Mtg., Bd. Dec. 194)
Source: June 1995 Mtg., Bd. Dec. 274

58.030.12.

Observers at International Assembly
Current and past district governors and their guests are eligible to register to attend
the Assembly as observers. They may register guests at no cost to RI. Immediatefamily members of official participants may register to attend the Assembly at no
cost to RI. Observer registration will grant them access to attend the plenary
sessions to the extent that space is available. Observers shall be permitted topurchase the full general dining plan and tickets to ticketed meal events on a space
available basis. Observers will not be permitted to attend breakout sessions. Guestsof eligible participants may not attend if the eligible participant is unable to attend.
If DGEs’ children under the age of 18 are expected to attend general sessions,general dining or ticketed meal events under the supervision of caregivers, theircaregivers are also required to be registered and have the appropriate meal plan andtickets purchased.
Priority will be given to house children of DGEs and their caregivers in the same
hotel as the assembly, if requested, although no guarantees will be offered forplacement in adjoining rooms, rooms on the same floor, or the same category ofroom. When the RI contracted hotel room inventory is exhausted, DGEs may seek
alternate accommodations for their family members, however, DGEs and theirpartners are expected to stay in the hotel where the assembly takes place as part ofbeing an official participant. RI staff are available to assist in suggesting nearby
hotels if needed.
The general secretary shall permit observers as defined above to register until theavailable space, as determined by the general secretary, is filled. A registration fee
will be determined by the general secretary on an annual basis to ensure that

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observer participation is revenue neutral for the event. (April 2024 Mtg., Bd. Dec.
119)
Source: May 2011 Mtg., Bd. Dec. 219;
Amended by January 2013 Mtg., Bd. Dec. 155; April 2018 Mtg., Bd. Dec. 155; April 2024 Mtg., Bd.
Dec. 119Cross-References
61.010.
Manuals for Sergeants-at-Arms

58.040.

Learning, Programs, and Sessions
The instructional and informational programs shall be approved by the presidentelect, as recommended by the International Assembly moderator. Plenary
presentations shall be consistent with the RI Strategic Plan. (January 2012 Mtg.,
Bd. Dec. 201)
Source: July 1991 Mtg., Bd. Dec. 40;
Amended by May 2000 Mtg., Bd. Dec. 412; January 2011 Mtg., Bd. Dec. 127; January 2012 Mtg.,
Bd. Dec. 201

58.040.1.

Suggested Assembly Program Content
The Board has adopted suggested International Assembly program content to beaddressed within a four-day agenda. The following are recommended topics:
1. President-elect message
2. Our Rotary values, including vocational service
3. Membership
4. The Rotary Foundation
5. Public Image
6. Projects and service
7. Rotary’s Administration Requirements(April 2024 Mtg., Bd. Dec. 119)
Source: June 1996 Mtg., Bd. Dec. 301; July 1999 Mtg., Bd. Dec. 29; November 1999 Mtg., Bd. Dec.
213; November 2004 Mtg., Bd. Dec. 108;
Amended by March 2005 Mtg., Bd. Dec. 178; June 2008 Mtg., Bd. Dec. 255; September 2011 Mtg.,
Bd. Dec. 34; May 2012 Mtg., Bd. Dec. 298; October 2013 Mtg., Bd. Dec. 57; September 2016 Mtg.,
Bd. Dec. 50; January 2017 Mtg., Bd. Dec. 86; September 2017 Mtg., Bd. Dec. 51; January 2023 Mtg.,
Bd. Dec. 86; April 2024 Mtg., Bd. Dec. 119

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58.040.2.

483

Simultaneous Interpretation/Language Support
The International Assembly shall be conducted primarily in English withsimultaneous interpretation provided during plenary sessions in Chinese, French,
Italian, Japanese, Korean, Portuguese, and Spanish. Discussion sessions at theInternational Assembly will be held in English, French, Japanese, Korean,
Portuguese, and Spanish. (January 2015 Mtg., Bd. Dec. 142)
Source: November 1990 Mtg., Bd. Dec. 103;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2006 Mtg., Bd. Dec. 254; January 2015 Mtg., Bd.
Dec. 142

58.040.3.

Partners Program
The Board recommends that the International Assembly include an informative
program for partners of governors-elect. The partner program should becomplementary to the program developed for governors-elect by featuring similar
content, yet should be tailored to address an audience with varying degrees ofRotary knowledge and experience. (January 2021 Mtg., Bd. Dec. 84)
Source: November 2008 Mtg., Bd. Dec. 82; October 2012 Mtg., Bd. Dec. 100;
Amended by January 2021 Mtg., Bd. Dec. 84

58.040.4.

Participants in Governor-Elect Sessions
Participation in governor-elect discussion sessions is limited to Rotary International
Learning Facilitators, governors-elect, and assigned Secretariat staff. No partners
or other personnel are to be admitted to the sessions without the express writtenconsent of the president-elect. (January 2024 Mtg., Bd. Dec. 76)
Source: June 1996 Mtg., Bd. Dec. 306;
Amended by May 2000, Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189; January 2012 Mtg., Bd.
Dec. 201; April 2023 Mtg., Bd. Dec. 106; January 2024 Mtg. Bd. Dec. 76

58.040.5.

Rotaractor Sessions
RI presidents-elect are requested to include Rotaractors in the International
Assembly by planning sessions to encourage collaboration between governors-electand Rotaractors. (January 2020 Mtg., Bd. Dec. 85)
Source: October 2019 Mtg., Bd. Dec. 57

58.040.6.

Formal Introductions
The following individuals shall be introduced individually during one of the plenary
sessions:•••

Current and incoming members of the Board, with their partners
Past presidents, with their partners
Current and incoming Trustees of The Rotary Foundation, with their partners

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484(January 2012 Mtg., Bd. Dec. 201)
Source: November 2005 Mtg., Bd. Dec. 94; Amended by January 2012 Mtg., Bd. Dec. 201

58.050.

Publications

58.050.1.

Assembly Materials Provided to Governors-ElectAll assembly publications and materials shall be provided to the governors-elect at
the International Assembly in English, French, Japanese, Korean, Spanish, andPortuguese. Specific content-related materials will be provided to the governorselect in Italian. All publications must have the prior approval of the assembly
moderator, and the concurrence of the president-elect. (June 2006 Mtg., Bd. Dec.
254)
Source: July 1991 Mtg., Bd. Dec. 40;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2006 Mtg., Bd. Dec. 254

58.060.

Finances

58.060.1.

International Assembly Attendance Expenses Paid by RI and TRF
RI or The Rotary Foundation shall pay the expenses of the official participants to
the International Assembly defined below in accordance with the RI Travel andExpense Policy.
Official participants for the International Assembly whose expenses are paid by RI
include:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

President and partner
Aide to the president and partner
President-elect and partner
Aide to the president-elect and partner
President-nominee and partner
Aide to the president-nominee and partner
Directors and partners
Directors-elect and partners
General Secretary and partner
Governors-elect and partners
Moderator and partner
Assistant moderator and partner
Seminar Leaders and partners
Rotary International Learning Facilitators and partners
First Aid Officer

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•
•
•
•

485

Sergeants-at-arms and partners (including Chief Sergeant-at-arms)
Convention chairs and partners (for following two conventions)
Secretariat staff as the general secretary in consultation with the president andpresident-elect deem necessary
Any person assigned by the president-elect to a place on the program of theAssembly, but who is not included in the above list
Any person approved by the president-elect to attend the assembly in a
supporting role as an official participant, in lieu of a partner.

Official participants for the International Assembly whose expenses are paid by
The Rotary Foundation include:••••

Trustees and incoming trustees and partners
Aides to the trustee chair and trustee chair-elect and partners
International PolioPlus Committee Chair
Secretariat staff as the general secretary in consultation with the president andpresident-elect deems necessary

Those participants officially authorized to attend the International Assembly as an
official participant at no cost to Rotary International or its Foundation include:
•
•
•
•
•
•
•
•
•
•
•

Directors-nominee and partners
Officers and officers-nominee of the General Council of RIBI and partners
Chairs of committees of Rotary International and its Foundation and partners
Past presidents of RI and partners
Past general secretaries and partners
Past Trustee chair who has not served as an RI president and partner
International Convention Host Organization chair and select Host Organization
members (Current fiscal year and following fiscal year)
Regional magazine editors
Past general officers of RI as observers
Current and past officers of RI as observers
Any exhibit personnel for exhibits as approved by the president-elect for a space
the Assembly venue(January 2024 Mtg., Bd. Dec. 76)
Source: May-June Mtg. 1947, Bd. Dec. 285;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290; November 2008 Mtg.,
Bd. Dec. 29; June 2009 Mtg., Bd. Dec. 254; January 2011 Mtg., Bd. Dec. 137; January 2011 Mtg.,
Bd. Dec. 147; May 2014 Mtg., Bd. Dec. 113; September 2016 Mtg., Bd. Dec. 26; January 2018 Mtg.,
Bd. Dec. 71; June 2018 Mtg., Bd. Dec. 187; October 2018 Mtg., Bd. Dec. 34; April 2023 Mtg., Bd.
Dec. 106; January 2024 Mtg. Bd. Dec. 76

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486

Payment for International Assembly Attendance in Restricted Currency Countries
Insofar as practicable, all expenses of governors-elect in attending the international
assembly from restricted currency countries shall be paid by RI from such funds.
(June 1998 Mtg., Bd. Dec. 348)
Source: January 1968 Mtg., Bd. Dec. 177

58.060.3.

Payment for Governors Serving a Second Term
A past governor who has been selected to fill a vacancy in the office of governor
shall receive, at RI’s expense, one to two days of intensive learning session at themost cost effective location.
A past governor who has been selected to serve a second term shall be invited,along with his or her partner, to attend the International Assembly for a second timeat the expense of RI only with the consent of the President-elect.
A past governor who has been selected to serve temporarily or to complete a termof office as governor shall be provided strong support from Secretariat staff. (April
2024 Mtg., Bd. Dec. 119)
Source: May 1988 Mtg., Bd. Dec. 377;
Amended by February 2004 Mtg., Bd. Dec. 189; January 2011 Mtg., Bd. Dec. 149; April 2024 Mtg.,
Bd. Dec. 119
Affirmed by July 1998 Mtg., Bd. Dec. 47

58.060.4.

Reimbursement of Expenses for Partners of Governors-Elect
RI will pay all expenses of governors-elect partners who choose to attend theInternational Assembly provided that the partner attends all mandatory sessions
unless specifically excused by the president-elect. (February 2004 Mtg., Bd. Dec.
189)
Source: August 1999 Mtg., Bd. Dec. 73; COL 98-222;
Amended by May 2000 Mtg., Bd. Dec. 412; February 2004 Mtg., Bd. Dec. 189

58.060.5.

Costs of Sergeants-at-Arms at the International Assembly
The expenses of sergeants-at-arms at the International Assembly should be paid by
RI in accordance with the RI Travel and Expense Policy.
The International Assembly Budget shall include the expenses of:••

One Chief Sergeant-at-arms and partner
Eight Sergeants-at-arms and partners

Expenses shall include transportation to and from the assembly, accommodations,meals, and incidentals for the sergeants-at-arms and partners while serving assergeants-at-arms. The assignment dates for the chief sergeant-at-arms shouldcommence two days prior to the major arrival day of the International Assembly.

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The assignment dates for the sergeants-at-arms should commence one day prior tothe major arrival day of the International Assembly. (June 2010 Mtg., Bd. Dec. 231)
Source: May 1979 Mtg., Bd. Dec. 342;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2001 Mtg., Bd. Dec. 405; February 2004 Mtg., Bd.
Dec. 189; June 2010 Mtg., Bd. Dec. 231

58.060.6.

Solicitation of Funds
The Rotary Foundation is the only entity permitted to solicit funds during an
International Assembly. (June 2007 Mtg., Bd. Dec. 290)
Source: November 1994 Mtg., Bd. Dec. 96;
Amended by June 2007 Mtg., Bd. Dec. 290

58.060.7.

RI Reimbursement of Expenses of International Assembly Participants
The payment of the expenses of the designated official participants and others inattending the International Assembly is authorized only on the basis of attendance
for the entire period of the assembly, unless specifically excused by the presidentelect. (June 2007 Mtg., Bd. Dec. 290)
Source: July 1998 Mtg., Bd. Dec. 47;
Amended by May 2000 Mtg., Bd. Dec. 412; June 2007 Mtg., Bd. Dec. 290

58.060.8.

Responsibility of the President-Elect for the International Assembly Budget
The president-elect shall have responsibility for the budget for the International
Assembly in accordance with RI policy and as approved by the Board. Under the
direction of the president-elect, the general secretary shall authorize assembly
expenditures up to the budgetary limits established by the Board. Requests for any
additional funding for the International Assembly shall be submitted by thepresident-elect to the Board for its approval. (May 2000 Mtg., Bd. Dec. 412)
Source: May 2000 Mtg., Bd. Dec. 412

58.060.9.

Costs for First Aid Officer at International Assembly
The expenses of the first aid officer at the International Assembly shall be paid by
RI in accordance with the RI Travel and Expense Policy. The International
Assembly budget shall include the expenses of one first aid officer. Expenses shall
include transportation to and from the assembly, accommodations, meals, andincidentals for the first aid officer. (February 2004 Mtg., Bd. Dec. 189)
Source: June 2001 Mtg., Bd. Dec. 405;
Amended by February 2004 Mtg., Bd. Dec. 189

58.060.10.

Observers at the International Assembly
The observers, official participants, who attend the International Assembly at no
cost to Rotary International or its Foundation shall be charged a registration fee toRotary International Code of Policies
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cover the administrative expenses involved in their attendance, except the regionalmagazine editors whose registration fee will be waived. (June 2007 Mtg., Bd. Dec.
290)
Source: June 2007 Mtg., Bd. Dec. 290

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A RTICLE 59. C OUNCIL ON L EGISLATION AND C OUNCIL ON R ESOLUTIONS
59.010.
59.020.
59.030.
59.040.
59.050.
59.060.
59.070.
59.080.
59.090.
59.100.

Site Selection for the Council on Legislation
Proposed Legislation and Resolutions
Participants
District Council Representatives
Sergeants-at-Arms
Proceedings and Functions of the Council on Legislation
Proceedings and Functions of the Council on Resolutions
Finances
Support Staff
Post-Council Activities

59.010.

Site Selection for the Council on Legislation

59.010.1.

Hotel Facilities at Council on Legislation
Arrangements shall be made for a single hotel adequate to house all participants.
Meeting and dining facilities should be located in the same accommodations. (May2003 Mtg., Bd. Dec. 325)
Source: February 1984 Mtg., Bd. Dec. 210;
Amended by May 2003 Mtg., Bd. Dec. 325

59.010.2.

Date and Time of Council on Legislation
The Board shall determine the specific date and time of the meeting based uponvarious factors, including the dates of the annual convention, major holidays andthe availability of appropriate venues. (February 2003 Mtg., Bd. Dec. 221)
Source: February 2003 Mtg., Bd. Dec. 221

59.010.3.

Site Selection
The general secretary shall seek to complete the entire process of site visits, site
selection, and contract negotiation during the first year of the three-year Council on
Legislation cycle. The venue should be contracted a minimum of 12 months prior
to the commencement of the Council on Legislation. (September 2016 Mtg., Bd.
Dec. 28)
Source: February 2003 Mtg., Bd. Dec. 221;
Amended by September 2016 Mtg., Bd. Dec. 28

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59.020.

Proposed Legislation and Resolutions

59.020.1.

Publishing Proposed Legislation and Resolutions
English shall be the official language of the Councils and all enactments, position
statements, and resolutions as proposed and adopted shall be as written in the
English language. The general secretary shall provide proposed legislation andresolutions in English. As feasible, legislation and resolutions deemed regular shallbe published in English, French, Japanese, Korean, Portuguese, and Spanish, as
shall be those non-legislative publications distributed prior to the Councils.
The general secretary shall publish all duly proposed legislation and resolutions
except those that have been deemed defective, and that the Board has directed not
be transmitted to the Council in accordance with RI Bylaws sections 7.060., 7.070.,
and 8.080. (September 2016 Mtg., Bd. Dec. 28)
Source: January 1941 Mtg., Bd. Dec. 101; June 1958 Mtg., Bd. Dec. 38;
Amended by February 1999 Mtg., Bd. Dec. 203; August 2000 Mtg., Bd. Dec. 50; November 2002
Mtg., Bd. Dec. 112; November 2004 Mtg., Bd. Dec. 58; November 2005 Mtg., Bd. Dec. 67; June2007 Mtg., Bd. Dec. 226; June 2009 Mtg., Bd. Dec. 217; September 2016 Mtg., Bd. Dec. 28

59.020.2.

Deadline for Submitting District Endorsed or Proposed Legislation and Resolutions
All districts should forward to the general secretary all legislation or resolutions
endorsed at a district conference or district legislation meeting within 45 days ofthe conclusion of the conference. Districts should also forward to the generalsecretary all legislation or resolutions endorsed through a club ballot within 45 daysof the date fixed by the governor for receipt of the ballots.
Clubs without a district may submit proposed legislation or resolutions forendorsement to the district that would represent the club as provided in RI Bylaws
section 9.010. (October 2022 Mtg., Bd. Dec. 30)
Source: February 2006 Mtg., Bd. Dec. 144; June 2008 Mtg., Bd. Dec. 236;
Amended by June 2013 Mtg., Bd. Dec. 196; September 2016 Mtg., Bd. Dec. 28; October 2022 Mtg.,
Bd. Dec. 30

59.020.3.

Club Review of Proposed Legislation or Resolutions
As part of the legislative process of RI, clubs are free to contact other clubs to
discuss proposed legislation or resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 238;
Amended by September 2016 Mtg., Bd. Dec. 28

59.020.4.

Financial Impact Statement
The general secretary shall prepare a financial impact statement for all proposals
that, in the opinion of the general secretary, have a significant financial impact if
the proposed legislation or resolution is adopted, and such financial impact

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statements shall be published. In drafting financial impact statements, the generalsecretary should consult with the Constitution and Bylaws Committee, including
attending the Committee’s meetings as appropriate, to ensure that financial impact
statements are written with a complete understanding of the proposed legislation or
resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: March 1993 Mtg., Bd. Dec. 148; June 1996 Mtg., Bd. Dec. 280; February 1999 Mtg., Bd.
Dec. 202.
Amended by November 1999 Mtg., Bd. Dec 201; November 2005 Mtg., Bd. Dec. 67; September
2016 Mtg., Bd. Dec. 28

59.020.5.

Impact of Legislation or Resolutions on RI Strategic Plan
The Strategic Planning Committee should review any relevant proposed legislation
or resolutions and advise the Board as to whether such legislation or resolutions
could impact the RI Strategic Plan. The Board should advise the Councils regarding
the possible impact of proposed legislation or resolutions on the RI Strategic Plan.
(September 2016 Mtg., Bd. Dec. 28)
Source: May 2011 Mtg., Bd. Dec. 188;
Amended by September 2016 Mtg., Bd. Dec. 28

59.020.6.

Board Consideration of Proposed Legislation or Resolutions From a Previous
CouncilWith respect to proposed legislation or resolutions offered by the Board at the
instruction of a previous Council, the Board shall take steps to make clear that it isoffering such proposed legislation or resolution in compliance with such
instruction. (September 2016 Mtg., Bd. Dec. 28)
Source: January 1969 Mtg., Bd. Dec. 85.
Amended by February 1999 Mtg., Bd. Dec. 205; November 1999 Mtg., Bd. Dec 201; September
2016 Mtg., Bd. Dec. 28

59.020.7.

Board Consideration of Proposed Legislation and Resolutions From an RI
Committee
Where applicable, the Board may choose to indicate that a proposal originated withan RI committee.
For the purposes of 59.020.7 and 59.020.8., the Board may choose to have thelegislation or resolution presented by a member of the Constitution and Bylaws
Committee, or a current or former member of a committee involved in drafting thelegislation or resolution. (September 2016 Mtg., Bd. Dec. 28)
Source: February 1999 Mtg., Bd. Dec. 205;
Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

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492

Board Council on Legislation Advisory Committee
The president shall annually appoint a committee of three to five members of theBoard to advise the Board on Council matters, including proposed legislation andresolutions, roles and responsibilities at the Councils, and, in the year of the Council
on Legislation, statements of support and opposition for consideration by the
Board. In addition, in the year of the Council on Legislation, a Rotarian experienced
in Council matters may be designated by the president to assist the Board with
Council procedures and the Board’s role at the Council. (September 2016 Mtg., Bd.
Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by November 2000 Mtg., Bd. Dec. 127; June 2001 Mtg., Bd. Dec. 331; September 2016
Mtg., Bd. Dec. 28

59.020.9.

Statements of Support and Opposition
A club, a district conference, Rotary GB&I regional board, the Council on
Legislation or the Board may provide a statement commenting on any enactment
or position statement proposed to a Council on Legislation. Such statements, which
may be in support of, in opposition to or as a comment on proposed legislation,must be limited to 500 words. Such statements, if submitted to the general secretaryno later than three months prior to the opening of the next Council on Legislation,
shall be transmitted by the general secretary to all members of that Council.
Position statements provided by the RI Board must be received by 31 December inthe year before the council.
Where statements of support or opposition are substantially similar, the generalsecretary shall only transmit to Council members the first received. (October 2022
Mtg., Bd. Dec. 30)
Source: February 1995 Mtg., Bd. Dec. 164.
Amended by February 1999 Mtg., Bd. Dec. 204; November 1999 Mtg., Bd. Dec 201; November
2009 Mtg., Bd. Dec. 36; September 2016 Mtg., Bd. Dec. 28; June 2021 Mtg., Bd. Dec. 182; October
2022 Mtg., Bd. Dec. 30

59.020.10.

Technical Legislation
The Constitution and Bylaws Committee shall determine which pieces oflegislation shall be considered “technical legislation.” The Board shall request
some other presenter, such as a member of the Constitution and Bylaws Committee,
to move all Board-proposed legislation deemed “technical” in nature. (September
2016 Mtg., Bd. Dec. 28)
Source: March 1997 Mtg., Bd. Dec. 224; November 1999 Mtg., Bd. Dec. 201;
Amended by March 2005 Mtg., Bd. Dec. 196; September 2016 Mtg., Bd. Dec. 28

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493

Similar Legislation or Resolutions
Where there are substantially similar items of legislation or resolutions, the Board– on the advice of the Constitution and Bylaws Committee – shall direct the generalsecretary to submit to the Council alternate legislation or resolutions, and to note in
the proposed legislation or resolutions that the items are substantially similar to thealternate legislation or resolutions. (September 2016 Mtg., Bd. Dec. 28)
Source: June 2005 Mtg., Bd. Dec. 288;
Amended by September 2016 Mtg., Bd. Dec. 28

59.020.12.

Defective Legislation
The Constitution and Bylaws Committee and general secretary should not devote
undue time and attention to any proposed legislation that involves fundamental andextensive amendments to the constitutional documents until such time as the
proposer has exerted reasonable efforts to draft the proposed legislation so that it is
not defective. (June 2007 Mtg., Bd. Dec. 226)
Source: February 1999 Mtg., Bd. Dec. 200.
Amended by November 1999 Mtg., Bd. Dec. 201; June 2007 Mtg., Bd. Dec. 226

59.030.

Participants

59.030.1.

Board of Directors
A director’s primary responsibility is as a member of the Board. See section 28.005.
(November 1999 Mtg., Bd. Dec. 201)
Source: January 1959 Mtg., Bd. Dec. 94

59.030.2.

Council Officers
Council officers (chair, vice chair, and parliamentarian) shall be announced by thepresident-elect by January of the year prior to the Council on Legislation and shallserve for three years or until a successor has been selected. (September 2016 Mtg.,
Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by June 2010 Mtg., Bd. Dec. 182; September 2016 Mtg., Bd. Dec. 28

59.030.3.

Council on Legislation Learning Leader
A Council on Legislation learning leader will be appointed for each meeting of theCouncil on Legislation to provide consistent learning opportunities forrepresentatives. (April 2024 Mtg., Bd. Dec. 119)
Source: January 2010 Mtg., Bd. Dec. 124;
Amended by September 2016 Mtg., Bd. Dec. 28; January 2024 Mtg. Bd. Dec. 76; April 2024 Mtg.,
Bd. Dec. 119

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494

Members-at-Large
The members-at-large, if appointed, shall be announced by the president-elect by
January of the year prior to the Council on Legislation and only serve at the Council
on Legislation. (October 2019 Mtg., Bd. Dec. 29)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29

59.040.

District Council Representatives

59.040.1.

Selection of Representatives
Each district is encouraged to select as its representative to the Councils the bestqualified eligible Rotarian available for such service who is well-informed about
current Rotary policies, procedures and programs. While it is the right of the clubs
in each district to elect whom they will, it is stressed that representatives to theCouncils should be elected on the basis of their ability to carry out the
representatives’ defined duties and not on the basis of their personal popularity
within the district, and that the role of representative should be viewed as a serious
and responsible position and not simply a perquisite of having served as governor.
(September 2016 Mtg., Bd. Dec. 28)
Source: November 1994 Mtg., Bd. Dec. 58.
Amended by March 1997 Mtg., Bd. Dec. 222. See also May-June 1967 Mtg., Bd. Dec. 32; January
1972 Mtg., Bd. Dec. 85(b); October-November 1980 Mtg., Bd. Dec. 75; February 1987 Mtg., Bd.
Dec. 259(b); February 1988 Mtg., Bd. Dec. 235; September 2016 Mtg., Bd. Dec. 28

59.040.2.

Learning Opportunities for Representatives
To ensure full participation in the Council on Legislation proceedings, allrepresentatives shall complete online courses prior to attending the Council on
Legislation. All representatives are also required to attend a learning event provided
at the zone level, either as a part of zone institutes or virtually separately in the yearof the Council on Legislation regarding the operation and procedures of theCouncil. Representatives who do not complete the online courses as well as thezone learning event shall not be funded by Rotary to attend the Council on
Legislation, unless excused by the Council on Legislation chair. (April 2024 Mtg.,
Bd. Dec. 119)
Source: May 2014 Mtg., Bd. Dec. 126;
Amended by September 2016 Mtg., Bd. Dec. 28; May 2023 Mtg., Bd. Dec. 143; October 2023 Mtg.,
Bd. Dec. 33; April 2024 Mtg., Bd. Dec. 119

Cross-References
32.040.1.
Selection of Council Representative in Ballot-By-MailRotary International Code of Policies
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59.050.

495Sergeants-at-Arms
There should be a minimum of ten sergeants-at-arms at the Council on Legislation,in addition to the chief sergeant. There should be at least one sergeant for eachlanguage for which simultaneous interpretation is provided at the Council.
(September 2016 Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by November 2004 Mtg., Bd. Dec. 99; May 2014 Mtg., Bd. Dec. 128; September 2016
Mtg., Bd. Dec. 28

Cross-References
61.010.
Manual for Sergeants-at-Arms

59.060.

Proceedings and Functions of the Council on Legislation

59.060.1.

Scheduling Proceedings
To the extent possible, the days and hours of the meeting should be planned andmaintained so that representatives are not called upon to carry out their
responsibilities under conditions of excessive fatigue or other discomfort whichmight reduce the effectiveness with which they represent the clubs in theirrespective districts. (September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1982 Mtg., Bd. Dec. 21.
Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

59.060.2.

Debate Procedures
The Council chair and officials should arrange that matters of importance be given
adequate time for debate in the Council on Legislation’s sessions. As feasible,
debate should alternate between those supporting and those opposing the motion
before the Council. (September 2016 Mtg., Bd. Dec. 28)
Source: February-March 1987 Mtg., Bd. Dec. 257;
Amended by September 2016 Mtg., Bd. Dec. 28

59.060.3.

Rules of Procedure
The Rules of Procedure of the Council on Legislation shall be publishedelectronically exactly as adopted by the previous Council on Legislation, modified
only as necessary to be consistent with the changes to the constitutional documents
made by the Council. If any such modifications are necessary, a notation as to thenecessary changes should be included. The Rules of Procedure, as recommended
by the Council Operations Committee in accordance with RI Bylaws section 9.120.,shall be sent to members of the Council two months prior to the Council on
Legislation. (September 2016 Mtg., Bd. Dec. 28)

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Source: February 1999 Mtg., Bd. Dec. 207;
Amended by June 2005 Mtg., Bd. Dec. 289; September 2016 Mtg., Bd. Dec. 28

59.060.4.

Pre-Council on Legislation Workshop
The Council leadership shall plan for a workshop for Council members prior to theconvening of the Council on Legislation. (September 2016 Mtg., Bd. Dec. 28)
Source: June 1996 Mtg., Bd. Dec. 277; November 1999 Mtg., Bd. Dec. 201;
Amended by September 2016 Mtg., Bd. Dec. 28

59.060.5.

Fellowship Activities
An informal arrival reception for members of the Council may be held on theevening prior to the convening of the Council. A fellowship dinner or reception
may be held during the Council meeting—preferably on the evening of the second
day of the Council. (September 2016 Mtg., Bd. Dec. 28)
Source: June 1996 Mtg., Bd. Dec. 276;
Amended by June 2010 Mtg., Bd. Dec. 204; September 2016 Mtg., Bd. Dec. 28

59.060.6.

Simultaneous Interpretation/Language Support
The Council on Legislation shall be conducted in English, with simultaneousinterpretation provided during plenary sessions in Chinese, French, Japanese,
Korean, Portuguese, and Spanish. The general secretary, with the concurrence ofthe president, may choose other languages for simultaneous interpretation.
(September 2016 Mtg., Bd. Dec. 28)
Source: November 2002 Mtg., Bd. Dec. 112; February 2003 Mtg., Bd. Dec. 221;
Amended by January 2015 Mtg., Bd. Dec. 142; September 2016 Mtg., Bd. Dec. 28

59.060.7.

Assistance from Local Rotarians
The Council on Legislation does not operate with the assistance of a hostorganization. It is recommended, however, that the Council chair and Council
Operations Committee review whether assistance could be rendered by Rotarians
residing or working near the site. (January 2012 Mtg., Bd. Dec. 159)
Source: February 2003 Mtg., Bd. Dec. 221

59.060.8.

Official Participant Seating
At the Council on Legislation, the representatives will be seated in the sections
closest to the presenter, accommodating all representatives before other official
participants are seated. The Council chair has the authority to make appropriate
operational changes to the Council seating assignments as needed. (May 2011 Mtg.,
Bd. Dec. 182)
Source: November 2007 Mtg., Bd. Dec. 87;
Amended by May 2011 Mtg., Bd. Dec. 182

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59.070.

497

Proceedings and Functions of the Council on Resolutions
To the extent possible, the Council on Resolutions should be planned andmaintained so that representatives are able to carry out their responsibilities withina reasonable time period so they are effective in the manner in which they represent
the clubs in their respective districts. The Council shall be conducted in English,
with translation provided as needed in French, Japanese, Korean, Portuguese, andSpanish.
The Rules of Procedure of the Council on Resolutions shall be publishedelectronically. The Rules of Procedure, as adopted by the Council Operations
Committee in accordance with RI Bylaws section 9.140.1., shall be sent to Council
members at least one month prior to the opening of the Council on Resolutions.
(September 2016 Mtg., Bd. Dec. 28)
Source: September 2016 Mtg., Bd. Dec. 28

59.080.

Finances
The general secretary shall prepare a budget for each Council on Legislation andCouncil on Resolutions for review by the Board. In preparing such budget, thegeneral secretary shall take into consideration paid attendance and reimbursable
expenses. (September 2016 Mtg., Bd. Dec. 28)
Source: February 2003 Mtg., Bd. Dec. 221;
Amended by September 2016 Mtg., Bd. Dec. 28

59.080.1.

Expenses of Representatives
RI shall provide representatives reimbursement for the following expenses at theCouncil on Legislation:
1. Round-trip airfare
2. Room and meals
3. Inoculations up to a maximum of US$150
4. Necessary visa expenses
5. Representatives’ forced overnight or extended travel delay expenses of 10 hours
or moreRepresentatives who do not complete online courses prior to attending the Council
on Legislation and who do not attend learning events provided at the zone institutein the year of the Council on Legislation shall not be funded by Rotary to attend theCouncil on Legislation and shall be responsible for the aforementioned expenses,
unless excused by the Council chair, as stated in Rotary Code section 59.040.2.

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The general secretary shall set the day and time for the major arrival date forrepresentatives. The general secretary shall take into consideration registration, thepre- Council workshop, and any other relevant factors when setting the date andtime. The general secretary has the discretion to apply these guidelines in a fair andreasonable manner. (April 2024 Mtg., Bd. Dec. 119)
Source: November 1997 Mtg., Bd. Dec. 202;
Amended by February 2003 Mtg., Bd. Dec. 221; May 2014 Mtg., Bd. Dec. 126; September 2016
Mtg., Bd. Dec. 28; April 2024 Mtg., Bd. Dec. 119
Affirmed by November 1999 Mtg., Bd. Dec 198

59.080.2.

Expenses of Non-Voting Members
RI shall pay the travel, lodging and meal expenses in attending the Council on
Legislation for the following members:
1. The president, president-elect, other members of the board, and the generalsecretary
2. Chair, vice-chair and parliamentarian of the Council
3. Constitution and Bylaws Committee as members of the Council Operations
Committee
4. Trustee representative
5. Up to three members-at-large.
(June 2021 Mtg., Bd. Dec. 177)
Source: February 2003 Mtg., Bd. Dec. 221;
Amended by September 2016 Mtg., Bd. Dec. 28; October 2019 Mtg., Bd. Dec. 29; June 2021 Mtg.,
Bd. Dec. 177

59.080.3.

Expenses of Observers, COL Participants, and Staff
RI shall pay the travel, lodging and meal expenses in attending the Council on
Legislation for the following additional persons:
1. Directors-elect (including president-nominee)
2. Sergeants-at-arms
3. Council on Legislation learning leader
4. Aide to the president (if needed)
5. Such members of the Secretariat staff as the general secretary may deem
necessary for service at the Council on Legislation, within the provisions
therefor in the budget.
(January 2024 Mtg., Bd. Dec. 76)

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Source: February 2003 Mtg., Bd. Dec. 221;
Amended by November 2004 Mtg., Bd. Dec. 99; June 2005 Mtg., Bd. Dec. 291; February 2007 Mtg.,
Bd. Dec. 139; June 2007 Mtg., Bd. Dec. 226; June 2008 Mtg., Bd. Dec. 227; June 2009 Mtg., Bd. Dec.
276; June 2010 Mtg., Bd. Dec. 182; May 2014 Mtg., Bd. Dec. 128; September 2016 Mtg., Bd. Dec.
28; April 2020 Mtg., Bd. Dec. 135; January 2024 Mtg. Bd. Dec. 76

59.080.4.

Expenses of Incoming Members of the Constitution and Bylaws Committee toAttend Council on Legislation and Committee Meetings
RI shall pay the following travel, lodging and meal expenses related to the holdingof the Council on Legislation:••

The incoming member of the Constitution and Bylaws Committee whose termof office commences on 1 July in the year of the Council on Legislation shallbe invited to attend as an observer at the last meeting of such committee prior
to the 1 July appointment. Such attendance will be at RI expense.
The member of the Constitution and Bylaws Committee whose term of officecommences on 1 July following the Council on Legislation shall be invited toattend both the pre- and post- Council Operations Committee meetings, and theCouncil as an observer at RI expense.

(September 2016 Mtg., Bd. Dec. 28)
Source: February 1988 Mtg., Bd. Dec. 236.
Amended by November 1999 Mtg., Bd. Dec 201; September 2016 Mtg., Bd. Dec. 28

59.080.5.

Expenses of Sergeants-at-Arms at the Council on Legislation
The expenses of sergeants-at-arms at the Council on Legislation shall be paid by
RI in accordance with the RI Travel and Expense Policy.
The Council on Legislation sergeants-at-arms budget shall include the expenses of:
1. one chief sergeant-at-arms;
2. a minimum of ten sergeants-at-arms
While serving in the capacity as a sergeant-at-arms, covered expenses should be thesame as the representatives to the Council. (June 2008 Mtg., Bd. Dec. 227)
Source: June 2001 Mtg., Bd. Dec. 405;
Amended by February 2003 Mtg., Bd. Dec. 221; November 2004 Mtg., Bd. Dec. 99

59.090.

Support Staff
In order to assure the effective functioning of the Council on Legislation, thegeneral secretary should be afforded discretion in determining the number of staff
to be present at the Council and in requisitioning adequate support equipment to beavailable for the use of staff at the Council on Legislation. (September 2016 Mtg.,
Bd. Dec. 28)

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Source: February 1999 Mtg., Bd. Dec. 206;
Amended by September 2016 Mtg., Bd. Dec. 28

Cross-References
32.040.2.
Examining Proposed Legislation and Resolutions
59.100.

Post-Council Activities

59.100.1.

Club Review of Council Action
As part of the legislative process of RI, clubs are free to contact other clubs to
discuss the action of the Councils on items of proposed legislation and resolutions.
(September 2016 Mtg., Bd. Dec. 28)
Source: May-June 1976 Mtg., Bd. Dec. 238;
Amended by September 2016 Mtg., Bd. Dec. 28

59.100.2.

Post-Council Distribution of Documents
The revised English constitutional documents should be sent to all districts within
two months of the adjournment of the Council on Legislation. (September 2016
Mtg., Bd. Dec. 28)
Source: November 1999 Mtg., Bd. Dec. 201;
Amended by September 2016 Mtg., Bd. Dec. 28

Cross-References
49.030.
Manual of ProcedureRotary International Code of Policies
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A RTICLE 60. I NSTITUTES
60.010.

Rotary Institutes

60.010.

Rotary Institutes
The Board of Directors affirms the value of informational meetings of past, current
and incoming RI officers in RI zones.
The Board has adopted the following “Requirements for Rotary Institutes,” which
the general secretary shall annually provide to those invited to propose an institute.
The Board shall review these guidelines on a regular basis. (May 2023 Mtg., Bd.
Dec. 143)
Source: April 1991 Mtg., Bd. Dec. 265;
Amended by February 1995 Mtg., Bd. Dec. 183; June 1996 Mtg., Bd. Dec. 290; August 1999 Mtg.,
Bd. Dec. 43; June 2007 Mtg., Bd. Dec. 226; January 2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd.
Dec. 182; May 2023 Mtg., Bd. Dec. 143

60.010.1.

Definitions
Institute: An optional informational meeting, with no administrative responsibility
or authority, of all past, current and incoming RI officers in one or more zones (orsections of zones). Institutes shall be convened with the agreement of the director(s)representing the zones (or zone sections) involved, including agreement on theinstitute dates, location, convener, and chair. Institutes are recommended to beconvened at least once every three years either virtually or in-person.
Convener: A current, incoming, or past RI director, or a past governor who has therequired skill sets of organizing such meetings, serving preferably for no more than
two consecutive years, to have charge of an institute. Directors can serve as
conveners but are not required to; they can propose past governors or past directors
suitable for the role in their place. The general secretary shall provide assistanceand learning materials for institute conveners.
Foundation Representative: A current, incoming, or past trustee appointed by the chairof the Foundation Trustees, to assist an institute in promoting The Rotary Foundation.
Such appointment shall take into consideration the most cost-effective measures.
Institute Chair: A past RI officer appointed by the convener to organize an institute.
(April 2024 Mtg., Bd. Dec. 119)
Source: April 1991 Mtg., Bd. Dec. 265;
Amended by June 1996 Mtg., Bd. Dec. 290; January 2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd.
Dec. 248; September 2017 Mtg., Bd. Dec. 24; June 2020 Mtg., Bd. Dec. 169; May 2023 Mtg., Bd.
Dec. 143; April 2024 Mtg., Bd. Dec. 119

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60.010.2.

502

PurposeThe purpose of institutes is to provide:
1. current, incoming, and past RI officers with updates on RI and RotaryFoundation policies and programs;
2. a forum for Rotary leaders to make comments and recommendations to theBoard of Directors;
3. fellowship and a participative learning experience that will help inspire current,
incoming, and past leaders to continuing leadership and service.
(May 2023 Mtg., Bd. Dec. 143)
Source: June 2010 Mtg., Bd. Dec. 248 ; May 2023 Mtg., Bd. Dec. 143

60.010.3.

Participants
Attendance at each institute should include past, current and incoming RI officers
and their guests, as well as other groups at the conveners’ discretion.
1. the RI president and president-elect are encouraged to participate in someinstitutes each year. In order to conserve institute and RI funds, it is suggested
that either the president or the president-elect attend each institute, but bothshould not attend together, and that they may only be able to attend portions ofinstitutes;
2. The roles of funded partners of directors and incoming directors, trustees andincoming trustees of The Rotary Foundation, and the general secretary shall betoa. represent RI or its Foundation in their official capacity at assigned eventsb. attend and participate in plenary sessions, workshops, forums, and meetingsc. attend and participate in all partner program eventsd. serve as hosts to other partners of official participantse. attend and participate in official luncheons and dinnerf. attend official social events as representatives of RI or The Rotary Foundation
3. A representative of Rotary's Foundation will be assigned to attend the institute.
Conveners should provide this representative with at least one major speaking
opportunity, as well as another program opportunity to update participants on
Foundation programs, objectives, finances and problems, and to respond toparticipants’ questions.
Conveners are requested to consider providing lodging, meals and other local
expenses for Foundation representatives and partners from institute or otherfunds. The Foundation will pay all transportation costs and will pay the above
expenses should the institute not pay them, provided that the convener informs

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the representative before the latter’s departure for the institute that the institutewill not bear such expenses.
(May 2023 Mtg., Bd. Dec. 143)
Source: April 1991 Mtg., Bd. Dec. 265;
Amended by March 1993 Mtg., Bd. Dec. 188; May 1993 Mtg., Bd. Dec. 225; March 1994 Mtg., Bd.
Dec. 164; February 1995 Mtg., Bd. Dec. 183; July 1995 Mtg., Bd. Dec. 32; June 1996 Mtg., Bd. Dec.
290; April 1999 Trustees Mtg., Dec. 129; February 2000 Mtg., Bd. Dec. 298; November 2000 Mtg.,
Bd. Dec. 114; February 2002 Mtg., Bd. Dec. 197; November 2009 Mtg., Bd. Dec. 44; June 2010 Mtg.,
Bd. Dec. 248; January 2012 Mtg., Bd. Dec. 159; May 2023 Mtg. Bd. Dec. 143

60.010.4.

Organization
1. The general secretary shall distribute a call for proposals for institutes to tallconfirmed directors-nominee and directors-elect who will be serving on the
Board in the year the institute may take place. If there are no directors-nominee
or directors-elect from a particular region, the call for proposals can be sent to
the most recent past director from that region, at the discretion of the presidentnominee. Proposed institute dates, locations, conveners, and chairs will bereceived by the general secretary for report to the Board at their “July” meeting,at least a year in advance of the institute.
2. The general secretary shall advise those receiving the call for proposals to makeevery effort to ensure that proposed institute dates do not conflict with the datesof any known meetings of the RI Board of Directors and TRF Trustees,
International Convention, International Assembly, and Council on Legislationor any major religious holiday celebrated in that zone.
3. The organization and program of each institute shall be directed by theconvener, who is responsible for the conduct of the institute. The convener,
while retaining complete control of the agenda, program, and finances of theinstitute, shall appoint aa. chair, who is responsible for the arrangements for and organization of theinstitute meeting;b. treasurer, who should be a past RI officer, responsible to the convener and thezone for the preparation of the institute budget, use and disbursement of thefunds;
4. Rotary institutes, presidential conferences, district conferences and other events
may be held in conjunction with each other or simultaneously at the same venue
provided that:a. separate budgets and separate registration fees are established and maintainedfor each meeting;b. funds will be maintained separately for each meeting;Rotary International Code of Policies
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c. prior consent is obtained from the governor where the district conference will
be held and from the convener of the Rotary institute to be held.
(May 2023 Mtg., Bd. Dec. 143)
Source: April 1991 Mtg., Bd. Dec. 265;
Amended by March 1994 Mtg., Bd. Dec. 164; February 1995 Mtg., Bd. Dec. 183; June 1996 Mtg.,
Bd. Dec. 290; July 1998 Mtg., Bd. Dec. 27; July 1999 Mtg., Bd. Dec. 23; November 1999 Mtg., Bd.
Dec. 185; March 2005 Mtg., Bd. Dec. 229; January 2010 Mtg., Bd. Dec. 124; June 2010 Mtg., Bd.
Dec. 182; June 2010 Mtg., Bd. Dec. 248; January 2012 Mtg., Bd. Dec. 159; May 2023 Mtg., bd. Dec.
14360.010.5.

Program
1. Institutes should be engaging, interactive meetings with ample time
(approximately 40-50 percent) for the exchange of views among participants
through panels, open forums with senior leadership, question and answer
sessions, group discussions and the like.
2. In the year of the Council on Legislation, conveners are requested to:a. conduct a learning session either in person or virtually limited torepresentatives and alternates and conducted by highly experienced
Rotarians, to discuss the operation and procedures of the Council, but not thesubstance of the proposals, with learning materials to support such learning
sessions provided by the general secretary;
3. A director, or other representative of the Board, shall present the five-year
forecast to each Rotary institute for discussion, pursuant to RI Bylaws section
18.060.3. If a Rotary institute is not held that year, this information can be
distributed virtually.
4. Each Rotary institute should schedule a status report on PolioPlus until polio
eradication is achieved.
5. The convener shall report upon the legislation and resolutions reviewed and theaction taken by each council on legislation and council on resolutions, inaccordance with RI bylaws section 20.020.
(April 2024 Mtg., Bd. Dec. 119)
Source: April 1991 Mtg., Bd. Dec. 265;
Amended by March 1992 Mtg., Bd. Dec. 212; March 1993 Mtg., Bd. Dec. 188; November 1999
Mtg., Bd. Dec. 201; June 1999 Mtg., Bd. Dec. 310; August 1999 Mtg., Bd. Dec. 43; November 2004
Mtg., Bd. Dec. 58; March 2005 Mtg., Bd. Dec. 230; June 2005 Mtg., Bd. Dec. 292; November 2005
Mtg., Bd. Dec. 38; June 2007 Mtg., Bd. Dec. 226; November 2008 Mtg., Bd. Dec. 31; June 2009
Mtg., Bd. Dec. 237; January 2010 Mtg., Bd. Dec. 159; June 2010 Mtg., Bd. Dec. 248; October 2019
Mtg., Bd. Dec. 29; May 2023 Mtg. Bd. Dec. 143; October 2023 Mtg., Bd. Dec. 33; April 2024 Mtg.,
Bd. Dec. 119

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505

Adjunct Meetings
1. Governor-elect and governor-nominee training meetings are considered theonly mandatory adjunct meetings. Separate sessions or seminars shall, with thepermission of the convener, be held at (or near) the same time and location of
the institutes, which may include sessions for governors-elect, governorsnominee, partners of incoming governors, and district learning facilitators.
Adjunct meetings musta. not interfere with, and should not duplicate, the main program of theinstitutes;
b. be under the direction of the convener or director responsible for the zone, if
no institute is convened that year;
c. not duplicate the program at the International Assembly;
d. be consistent with RI policy and information developed by RI;
e. be promoted and financed as distinct from the institute itself.
2. However, any events coming before or after an institute - such as governorselect learning seminars (GELS), governor-nominee training, training for districtlearning facilitator, or recreational events - should be clearly described as pre(or post-) institute events, which may involve a different audience than thoseattending an institute.
3. It is the responsibility of all Rotary institute conveners to ensure that the
program for zone-level learning events for governors-elect as adopted by the
Board is fully implemented.
4. It is recommended that presentation, equipment, and room charges for thelearning seminar be included as part of the event budget and are provided at no
cost to either RI or the GELS team. The GELS team should be provided withthe appropriate meeting space and equipment. The following logistical andequipment needs are recommended:
a. Tables and chairs for participants set-up in a “U” shape (group size of no morethan 25-30 governors-elect)
b. Podium or table for Rotary International Learning Facilitatorc. LCD projector, laptop computer, or overhead projector
d. Flipchart stand, paper, and markers(April 2024 Mtg., Bd. Dec. 119)
Source: April 1991 Mtg., Bd. Dec. 265; March 1992 Mtg., Bd. Dec. 212;
Amended by March 1993 Mtg., Bd. Dec. 188; February 1995 Mtg., Bd. Dec. 183; August 1999 Mtg.,
Bd. Dec. 43; November 1999 Mtg., Bd. Dec. 214; February 2000 Mtg., Bd. Dec. 298; October 2003;
Mtg., Bd. Dec. 117; November 2004 Mtg., Bd. Dec. 52; January 2008 Mtg., Bd. Dec. 174; January
2012 Mtg., Bd. Dec. 159; January 2013 Mtg., Bd. Dec. 154; October 2018 Mtg., Bd. Dec. 57; JanuaryRotary International Code of Policies
May 20245062020 Mtg., Bd. Dec. 85; April 2023 Mtg., Bd. Dec. 106; May 2023 Mtg., Bd. Dec. 143; January 2024
Mtg. Bd. Dec. 76; April 2024 Mtg., Bd. Dec. 119

60.010.7.

Finances
1. Each institute shall be financially self-supporting through registration fees andvoluntary donations (including goods and services) or sponsorships inaccordance with RI Guidelines;
2. Adjunct meetings shall also be self-supporting through registration fees;
3. Districts and clubs (and non-participating Rotarians) shall not be required to
pay any institute expenses, except for the costs of their governor and incoming
governor (and other future RI officers at the discretion of districts and clubs),
or as sponsors in accordance with RI Guidelines;
4. The convener shall make every effort to contain costs bya. securing reasonably priced facilities and accommodations;b. minimizing the number and cost of social functions;c. minimizing the cost of speakers and any others invited from outside Rotaryor the zone;
d. offering lower-cost or hosted lodging in the area, corporate sponsorships,
and/or increased flexibility for meal options.
5. Rotary International provides adequate general liability (also known as public
liability and third-party liability) insurance coverage for each institute.
Coverage is limited to policy terms and excludes institute activities such as
fireworks displays, motor racing events, and use of airplanes and watercraft toname a few. Coverage terms and limitations may change annually. Pleasecontact RI Risk Management for additional information;
6. After all expenses have been paid, any surplus balance shall, in cooperation
with the convener and the treasurer of the next institute, be carried forward forthe sole use of that and future institutes. Only when necessary, due to local
circumstances, and with the written agreement of the following year’s instituteconvener and treasurer, and the general secretary, the surplus balance may bedisposed of using an alternative method.
7. RI will reimburse the transportation expenses incurred by conveners for travelto the institute site on up to two occasions, if necessary, for preparation andplanning purposes. Conveners are encouraged to make these trips inconjunction with other Rotary travel, whenever possible, for economic reasons.
8. RI will reimburse the transportation expenses incurred by conveners, and theirpartners when accompanying them, to attend Rotary institutes, in accordancewith RI’s established travel and expense policy.

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9. Rotary institutes are expected to cover all other expenses incurred by theconveners and their partners attending their institute.
(May 2023 Mtg., Bd. Dec. 143)
Source: July 1987 Mtg., Bd. Dec. 55; May 1989 Mtg., Bd. Dec. 362; April 1991 Mtg., Bd. Dec. 265;
Amended by March 1993 Mtg., Bd. Dec. 188; March 1994 Mtg., Bd. Dec. 164; February 1995 Mtg.,
Bd. Dec. 183; February 1996 Mtg., Bd. Dec. 247; June 1996 Mtg., Bd. Dec. 290; March 1997 Mtg.,
Bd. Dec. 202; November 1997 Mtg., Bd. Dec. 198; November 1999 Mtg., Bd. Dec. 251; February
2001 Mtg., Bd. Dec. 202; June 2002 Mtg., Bd. Dec. 273; May 2003 Mtg., Bd. Dec. 361; October 2003
Mtg., Bd. Dec. 117; June 2010 Mtg., Bd. Dec. 248; April 2019 Mtg., Bd. Dec. 148; May 2023 Mtg.,
Bd. Dec. 143

60.010.8.

Reports
1. Each convener shall, within ninety days after the conclusion of an institute, send
to the convener of the following institute, and to each governor and past director
within that zone(s) a complete financial statement, examined and approved by
the convener, the chair, and the treasurer of the institute, detailing all revenues
and expenses of the institute. The financial statement shall include any surplus
balance received from the prior year’s institute and any surplus balance carriedforward to the following year’s institute. The convener shall also provide
written confirmation of compliance to the general secretary within ninety days
after the conclusion of an institute. Failure to comply with these requirements,
after having been notified by the general secretary, shall result in the convener
being ineligible to receive any future RI or Rotary Foundation volunteer
appointment or assignment until compliance is confirmed.
2. The general secretary shall provide a status report regarding past due institutefinancial reports to the Audit Committee on an annual basis.
(April 2018 Mtg., Bd. Dec. 167)
Source: March 1993 Mtg., Bd. Dec. 188;
Amended by November 2000 Mtg., Bd. Dec. 175; June 2001 Mtg., Bd. Dec. 444; November 2001
Mtg., Bd. Dec. 45; November 2002 Mtg., Bd. Dec. 169; March 2005 Mtg., Bd. Dec. 230; June 2007
Mtg., Bd. Dec. 226; April 2018 Mtg., Bd. Dec. 167

Cross-References
19.040.8.
Reimbursement of Expenses for Governors-Elect Attendance at
GELS
72.010.1.
Risk Management Guidelines for Rotary Institutes

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A RTICLE 61. G ENERAL P OLICIES OF RI M EETINGS
61.010.
61.020.
61.030.
61.040.

Manuals for Sergeants-at-Arms
Sergeants-at-Arms Committee
Sergeants-at-Arms Leadership Candidate Book
Recommended Protocol at RI Meetings

61.010Manuals for Sergeants-at-Arms
Manuals for the general guidance of the International Assembly, International
Convention, and Council on Legislation sergeants-at-arms have been prepared andare revised from time to time by the Board. Such manuals include Board policy
governing sergeants-at-arms. The general secretary is authorized to update themanuals as needed, provided that all proposed changes are distributed to the Board
for review one month before they take effect, and that any proposed changes
objected to by a director be reviewed by the Board at its next meeting. Eachsergeants-at-arms committee is likewise requested to include in its final report any
recommended changes to the manuals. (October 2013 Mtg., Bd. Dec. 30)
Source: June 2001 Mtg., Bd. Dec. 405;
Amended by January 2012 Mtg., Bd. Dec. 159; June 2013 Mtg., Bd. Dec. 234

61.010.1.

Sergeants-at-Arms
A Rotarian may be appointed to serve as a sergeant-at-arms regardless whether the
Rotarian has a partner and, if the Rotarian has a partner, regardless whether thepartner is also willing to serve as a sergeant-at arms.
A sergeant-at-arms team shall comprise members with approximately•••

one-third having two years’ or less prior experience as a sergeant-at-arms
one-third having three to five years’ prior experience as a sergeant-at-arms
one-third having five or more years’ experience as a sergeant-at-arms

RI directors and convention committee members may recommend Rotarians
experienced in the sergeant-at-arms role at the regional level for consideration as
candidates on sergeant-at-arms teams.
A sergeant-at-arms evaluation procedure has been designed and can be used by thechief sergeant-at-arms to better inform the selection of a sergeant-at-arms team.
The number of times a Rotarian can serve as chief sergeant-at-arms for a given
event is limited to two. (April 2020 Mtg., Bd. Dec. 127)
Source: January 2020 Mtg., Bd. Dec. 105

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509

Sergeant-at-Arms Committee
The RI Board has approved the establishment of a Sergeant-at-Arms Committee
every three years, such committee to be appointed by the RI president who serves
during a Council on Legislation year. The committee shall meet at the Council on
Legislation. (June 2013 Mtg., Bd. Dec. 234)
Source: June 2013 Mtg., Bd. Dec. 234

61.030.

Sergeants-at-Arms Leadership Candidate Book
The sergeants-at-arms Leadership Candidate Book contains a listing of those
Rotarians with sufficient experience as sergeants-at-arms at RI meetings to serve inthe sergeants-at-arms Leadership of the International Convention, International
Assembly, and Council on Legislation as developed by the Sergeants-at-arms
Academy in 1997 and updated in 1999 and 2001. This list should be updated on anannual basis as necessary. (June 2001 Mtg., Bd. Dec. 405)
Source: June 2001 Mtg., Bd. Dec. 405

61.040.

Recommended Protocol at RI Meetings
At the RI Convention, International Assembly, and Council on Legislation therecommended Rotary protocol may be modified as deemed necessary by thephysical constraints of the space and the program itself. (September 2011 Mtg., Bd.
Dec. 34)
Source: November 2007 Mtg., Bd. Dec. 87;
Amended by May 2011 Mtg., Bd. Dec. 182; September 2011 Mtg., Bd. Dec. 34

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CHAPTER VIII – FINANCES
ArticlesArticle 66.
Article 67.
Article 68.
Article 69.
Article 70.
Article 71.
Article 72.

General Finance Provisions
AuditsBudgets
Expenses and Reimbursements
Investments
Revenues
Risk Management and Insurance

A RTICLE 66. G ENERAL F INANCE P ROVISIONS
66.010.
66.020.
66.030.
66.040.
66.050.
66.060.
66.070.

Annual Report
Audited Financial Statements
Banking Procedures
Fiscal AgentsContracts
One Rotary Center Real Estate Management Policy
Administrative Services Agreement Between RI and TRF

66.010.

Annual Report
The general secretary is requested to produce an annual report covering theaccomplishments, administration, programs and finances of RI, including its
Foundation, in English, Spanish, Portuguese, Japanese, French, German, Italian,
Korean, and Swedish. (May 2000 Mtg., Bd. Dec. 439)
Source: February 1988 Mtg., Bd. Dec. 280;
Amended by May 2000 Mtg., Bd. Dec. 439

66.020.

Audited Financial Statements
Audited financial statements shall be published in English and made available on
the RI website. Additional copies of the audited financial statements shall beavailable to all Rotarians upon request. (January 2013 Mtg., Bd. Dec. 141)
Source: November 1990 Mtg., Bd. Dec. 199;
Amended by May 2000 Mtg., Bd. Dec. 439; June 2001 Mtg., Bd. Dec. 310; January 2013 Mtg., Bd.
Dec. 141

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66.030.

Banking Procedures

66.030.1.

Resolutions on Financial Accounts and Services
The Board regularly reviews and amends, where necessary, the “Resolutions on
Financial Accounts and Services.” (October 2019 Mtg., Bd. Dec. 76)
Source: June 1997 Mtg., Bd. Dec. 401;
Amended by August 1999 Mtg., Bd. Dec. 117; November 2007 Mtg., Bd. Dec. 129; January 2011
Mtg., Bd. Dec. 170; January 2012 Mtg., Bd. Dec. 230; January 2013 Mtg., Bd. Dec. 180; July 2014
Mtg., Bd. Dec. 23; January 2016 Mtg., Bd. Dec. 143; January 2017 Mtg., Bd. Dec. 139; October 2019
Mtg., Bd. Dec. 76

66.030.2.

Rotary Exchange Rates
The audited financial statements of Rotary International present the consolidated
financial impact of the activities undertaken by the organization on a global basis.
Because Rotary operates in different economic and currency environments, sometransactions must be converted from the currency in which they took place toRotary’s base currency for financial reporting, which is U.S. Dollars. Rotary adopts
the following policy with regard to the translation of non-U.S. Dollar denominatedtransactions into U.S. Dollars.
1. Rotary International will establish the Rotary Exchange Rates for foreign
currency translation
2. The exchange rates will be in compliance with US Generally Accepted
Accounting Principles
3. The exchange rates will be sufficiently accurate to provide a clear picture of theoperations
4. The general secretary, through delegation to the Chief Financial Officer, will
be responsible for maintaining a procedure for the calculation and reporting of
the exchange rates
5. The Finance Committee will from time to time review the procedure.
(October 2018 Mtg., Bd. Dec. 71)
Source: June 2017 Mtg., Bd. Dec. 197;
Amended by October 2018 Mtg., Bd. Dec. 71

66.040.

Fiscal Agents

66.040.1.

Audits of Fiscal Agents
Audits of RI fiscal agents shall be conducted by local public accounting firms.
(June 1998 Mtg., Bd. Dec. 348)

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Source: March 1994 Mtg., Bd. Dec. 208

66.040.2.

Term of Appointment of Fiscal AgentsThe office of a fiscal agent shall be for a period of two Rotary years with theprovision that the fiscal agent may be reappointed on a biennial basis for a period
not to exceed six years, unless the Board for practical reasons specifically approves
otherwise. The fiscal agent shall countersign a copy of the letter of appointment
specifying his or her term. (June 2013 Mtg., Bd. Dec. 246)
Source: February 1980 Mtg., Bd. Dec. 310;
Amended by June 2013 Mtg., Bd. Dec. 246

Cross-References
32.060.3.
Fiscal Agent Systems

66.050.

Contracts
The general secretary shall establish and maintain a policy for the review ofcontracts. The general secretary shall review contracts in accordance with thefinancial parameters established in the RI Policy on Contracts. (January 2017 Mtg.,
Bd. Dec. 86)
Source: November 2007 Mtg., Bd. Dec. 51;
Amended by May 2011 Mtg., Bd. Dec. 192; September 2011 Mtg., Bd. Dec. 34; January 2017 Mtg.,
Bd. Dec. 86

66.060.

One Rotary Center Real Estate Management Policy
The Board has adopted a “One Rotary Center Real Estate Management Policy.”(November 2001 Mtg., Bd. Dec. 45)
Source: June 2001 Mtg., Bd. Dec. 439;
Amended by February 2002 Mtg., Bd. Dec. 229; June 2002 Mtg., Bd. Dec. 303

66.070.

Administrative Services Agreement Between RI and TRF
The general secretary shall ensure that the renewal of the Administrative Services
Agreement between RI and TRF occurs at least triennially. (June 2020 Mtg., Bd.
Dec. 194)
Source: October 2015 Mtg., Bd. Dec. 87;
Amended by January 2017 Mtg., Bd. Dec. 132; June 2017 Mtg., Bd. Dec. 194; June 2018 Mtg., Bd.
Dec. 185; May 2019 Mtg., Bd. Dec. 183; June 2020 Mtg., Bd. Dec. 194

Cross-References
32.060.
General Secretary’s Responsibility for Finance Matters

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A RTICLE 67. A UDITS
67.010.
67.020.

Auditing Services Charter
Guidelines for Appointment and Evaluation of the Independent Auditor

67.010.

Auditing Services Charter
The Auditing Services Charter shall be as follows:

67.010.1.

Policy Statement
It is the policy of Rotary International and The Rotary Foundation to maintain acomprehensive program of internal auditing as an overall control measure and as aservice to the senior leadership and management of the organization.

67.010.2.

Mission and Scope of Work
The mission of Auditing Services is to provide independent, objective assurance
services and may provide consulting services to help improve the operations of theSecretariat of Rotary International (hereinafter the “Secretariat”). Auditing
Services helps the Secretariat achieve the mission of Rotary International and The
Rotary Foundation by bringing a systematic, disciplined approach to evaluate andadvise management on improving the effectiveness of control systems, risk
management, and/or governance processes.
The scope of work of Auditing Services is to assist in determining whether the
Secretariat’s governance, risk management practices, and internal control structure,
as designed and represented by management, are adequate and functioning in amanner to reasonably assure that
1. Risks (strategic, financial, operational, compliance and other) are appropriately
identified and managed
2. Interaction with the various internal governance and risk management groups
occurs as needed
3. Resources are acquired economically, used efficiently, and adequately
protected
4. Operations, programs, plans, and objectives are achieved effectively,
efficiently, economically, and safely
5. Significant financial, managerial, and operating information is accurate,
reliable, and timely
6. The Secretariat and employees’ actions are in compliance with policies,
standards, procedures, and applicable laws and regulations
7. Quality and continuous improvement are considered in existing control
processes

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8. Significant legislative or regulatory issues are recognized and addressed
appropriately
9. Opportunities for improving control, accountability, and image are identified

67.010.3.

Role
Auditing Services is established by the Board of Directors, and its responsibilities
are directed by the Audit Committee as part of that committee’s oversight role.
Auditing Services will adhere to The Institute of Internal Auditors' mandatory
guidance including the Definition of Internal Auditing, the Code of Ethics, and theInternational Standards for the Professional Practice of Internal Auditing(“Standards”). This mandatory guidance constitutes principles of the fundamental
requirements for the professional practice of internal auditing and for evaluating
the effectiveness of Auditing Services’ performance.
The Institute of Internal Auditors' Practice Advisories, Practice Guides, andPosition Papers will also be adhered to as applicable to guide operations. In
addition, the Auditing Services function will adhere to Rotary International’s and
The Rotary Foundation’s relevant policies and procedures and the function's
standard operating procedures manual.

67.010.4.

Authority
As necessary to accomplish its responsibilities, Auditing Services shall
1. Have access to all records, property, and personnel
2. Have access to the general secretary, the Audit Committee, and the Operations
Review Committee
3. Be provided with and allocate adequate resources, determine scopes of work,and apply the techniques required to accomplish audit objectives
All employees are requested to assist the Auditing Services function in fulfilling its
roles and responsibilities.

67.010.5.

Independence and Objectivity
Subject to the authority of the RI Board of Directors, TRF Trustees, and the Audit
Committee, the Auditing Services function will remain free from interference byany element in the organization, including matters of audit selection, scope,
procedures, frequency, timing, or report content to permit maintenance of anecessary independent and objective mental attitude.
Auditing Services is not authorized to
1. Perform any operational duties for the Secretariat

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2. Initiate or approve accounting transactions external to Auditing Services
3. Direct the activities of any Secretariat employee not employed by Auditing
Services, except to the extent such employees have been appropriately assigned
to auditing teams or to otherwise assist the internal auditors
Internal auditors will exhibit the highest level of professional objectivity ingathering, evaluating, and communicating information about the activity or process
being examined. Internal auditors will make a balanced assessment of all the
relevant circumstances and not be unduly influenced by their own interests or byothers in forming judgments.
The general auditor will confirm to the board, at least annually, the organizational
independence of the Auditing Services function.
67.010.6.

Organization
To provide for the independence of Auditing Services, its personnel reportfunctionally to the RI Board and TRF Trustees through the Audit Committee andadministratively to the general secretary.

67.010.7.

Responsibility
In general, all members of the Secretariat staff are responsible for the Secretariat's
internal control structure. Specifically:
1. The general secretary is responsible for the establishment and maintenance ofeffective risk management practices and a positive control environment by
providing leadership, direction and oversight to the senior managers who
control and manage the business operations of the Secretariat.
2. Senior and operational managers are responsible for the design,
implementation, and maintenance of specific internal control practices andprocedures within their areas of supervision. These managers are also
responsible for providing to the general auditor, upon request, full andunrestricted access to all activities, records, and personnel.
3. The general auditor is responsible to senior leadership and management for thefollowing:a. Evaluation and assessment of the adequacy, efficiency, and effectiveness of
the Secretariat's control systems, risk management, and/or governanceprocesses.
b. Contribution to the organization's ongoing effectiveness.
c. Reporting of significant issues related to the processes for controlling theactivities of the Secretariat, including potential improvements to those
processes.
d. Information on the status and results of the annual audit plan and thesufficiency of Auditing Services resources.

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4. Auditing Services has responsibility to:a. Annually develop a flexible audit plan taking into account any risks or control
concerns identified by senior management and leadership, as well as projected
benefits and costs of each planned engagement. The general auditor willcommunicate the impact of resource limitations and significant interimchanges to senior management and the Audit Committee.
The plan is reviewed with the general secretary and Audit Committee fornecessary revisions and approval by 30 June of each year. The approved plan
shall be reviewed with the Operations Review Committee at its nextscheduled meeting. Any significant deviation from the approved internal
audit plan will be communicated to senior management and the Audit
Committee through periodic activity reports.
b. Implement the approved annual audit plan including any special tasks,
projects, or consulting engagements requested and/or approved by the generalsecretary, the Audit Committee, and/or the Operations Review Committee.
c. As requested, in consultation with the Audit Committee chair, assist in theinvestigation of significant suspected fraudulent activities within the
Secretariat and notify the general secretary, the Audit Committee, and/or the
RI Operations Review Committee of the results.
d. Consider the scope of work of the external auditors and other third parties, as
appropriate, for the purpose of providing optimal audit coverage to theSecretariat.
e. Receive, evaluate, and respond to requests from the president and thepresident-elect, the Board of Directors acting collectively, the Audit
Committee, the TRF Trustees Chair, the Trustees of The Rotary Foundation
acting collectively, the RI Finance Committee, the Operations Review
Committee, and the general secretary.
f. Review the audit charter annually with the general secretary and the Audit
Committee for necessary updates and revisions.
67.010.8.

Reporting and Monitoring
Auditing Services will complete fair, factual, and balanced reports summarizing theactivities and observations of each audit and/or project. Individual audit reports
shall detail the audit objectives and scope; observations, conditions, and applicable
recommendations; and management responses and action plans. Executive
summaries of audit reports may be prepared for certain audiences. Special projectand consulting engagement reports may deviate from this format depending upon
the circumstances.
The general secretary and affected operational management should be given ample
opportunity to review the report prior to final distribution. This review should
provide an opportunity to correct errors, omissions, misunderstandings, or otherinaccuracies and provide suggestions. The general secretary and management haveRotary International Code of Policies
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no authority to change any aspect of the audit report. If a difference of opinion
exists, the general secretary or management may submit a formal statement withthe response in the audit report.
Auditing Services will be responsible for appropriate follow-up on engagementfindings and recommendations. All significant findings will remain in an open
issues file until cleared with approval of the Audit Committee.
The General Auditor will periodically report to senior management and the Audit
Committee on the Auditing Services function’s purpose, authority, andresponsibility, as well as performance relative to its plan. Reporting will also
include significant risk exposures and control issues, including fraud risks,
governance issues, and other matters needed or requested by senior management
and the Audit Committee.
At a minimum, audit report distribution should comply with the following
guidelines:
1. Audit Reports
Final audit reports will include reportable observations, as defined by Auditing
Services, and will be distributed to the following:a. Audit Committee members
b. Operations Review Committee members
c. President and president-electd. General secretarye. All general managers and affected operational management
f. TRF Trustee chair
g. External audit firm engagement partner and/or manager
h. Risk Management
2. Executive Summaries
Executive summaries of final audit reports will be distributed to the following:a. All other RI Directors
b. All other TRF Trustees
3. Other Observations for Improvement Opportunities
Final audit observations that are not considered reportable, as defined byAuditing Services, will be reported in a separate communication to affected
management as determined by the general auditor.
4. Special Project and Consulting Engagement Reports

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The general auditor will consult with the general secretary and/or Audit
Committee chair to determine distribution of individual reports on special
projects and consulting engagements.
67.010.9.

Standards of Audit Practice
Auditing Services will meet or exceed the International Standards for theProfessional Practice of Internal Auditing of the Institute of Internal Auditors.
Auditing Services will maintain a quality assurance and improvement program thatcovers all aspects of the Auditing Services function. The program will include anevaluation of the Auditing Services function’s conformance with the Definition ofInternal Auditing and the Standards and an evaluation of whether internal auditors
apply the Code of Ethics. The program also assesses the efficiency andeffectiveness of the Auditing Services function and identifies opportunities for
improvement.
The general auditor will communicate to senior management and the Audit
Committee on the Auditing Services function’s quality assurance and improvement
program, including results of ongoing internal assessments and external
assessments conducted at least every five years. (June 2017 Mtg., Bd. Dec. 200)
Source: July 1997 Mtg., Bd. Dec. 87; February 2004 Mtg., Bd. Dec. 216.
Affirmed by June 1998 Mtg., Bd. Dec. 402.
Amended by June 1999 Mtg., Bd. Dec. 346; May 2003 Mtg., Bd. Dec. 325; November 2004 Mtg.,
Bd. Dec. 162; June 2007 Mtg., Bd. Dec. 226; November 2009 Mtg., Bd. Dec. 102; June 2010 Mtg.,
Bd. Dec. 265; October 2013 Mtg., Bd. Dec. 30; May 2014 Mtg., Bd. Dec. 171; June 2017 Mtg., Bd.
Dec. 200

Cross-References
31.070.2.
Meetings of the Finance Committee

67.020.

Guidelines for Appointment and Evaluation of the Independent Auditor
The RI Board of Directors is responsible for appointment and evaluation of the
independent auditor. The Audit Committee assists the Board in executing this
responsibility by••••defining and communicating performance expectations;monitoring and assessing performance;
making recommendations to the Board regarding services, fees andappointment; andoverseeing any competitive selection process.

The Audit Committee is to communicate with the Trustee Chair regarding any
appointment or evaluation of the independent auditor.

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The Audit Committee will monitor and evaluate the performance of the
independent auditor as outlined in the “Annual Performance Assessment” asdefined in these guidelines. Each year, the Audit Committee will document andcommunicate its assessment to the Board and the Trustee Chair, and makerecommendations to the Board as necessary. Recommendations may include
conducting a competitive selection based on serious and/or ongoing performance
deficiencies. The Audit Committee will solicit and consider input frommanagement.
In general, unless circumstances dictate otherwise, the Audit Committee, on behalfof the Board and Trustees, will formally consider and conduct a comprehensive
review for the selection of its independent auditor based on competitive proposals atleast once every seven (7) years. The Audit Committee will solicit and consider input
from management.
I.

Annual Performance Assessment

The general secretary will distribute evaluation criteria and related materials for use
in monitoring and evaluating the performance of the independent auditor during theyear. This information will be distributed prior to the start of the significant audit
services (e.g. typically in January or February) to the following:•••

Members of the Audit Committee
General Secretary
Other Secretariat Managers as deemed necessary

At the conclusion of the audit services (e.g. October), the general secretary will
solicit evaluation feedback from the noted Rotary leaders and managers. The
evaluation and feedback will be reported to the Audit Committee at its subsequentmeeting (typically, February). Evaluation criteria should remain fairly constantfrom year to year to allow evaluation of performance trends over time. Examplesof potential performance evaluation criteria include, but are not limited to:
•
•
•
•
•
•
•
•

Audit plan expected and actual results
Quality of audit services
Timeliness of audit and deliverables
Audit fees (actual versus agreed)
Independence
Understanding of Rotary
Type, frequency and quality of information and communication
Availability and transparency

The Audit Committee should discuss with the independent auditor (in closed
session if necessary):•

Questions or concerns regarding performance of the independent auditor during
the prior fiscal year and/or the overall relationshipRotary International Code of Policies
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•
•

521

Performance expectations
The proposed audit plan, scope, and fees for the next annual audit(s)Questions or concerns of the independent auditors

The Audit Committee will communicate the results of its deliberations regarding
the independent auditor’s performance and proposals to the Board through its
meeting minutes/report to the Board. The Audit Committee will make specificrecommendations, if any, to the Board concerning acceptance of the independent
auditor’s proposal for the next fiscal year. The Audit Committee may make otherrecommendations to the Board, including competitive bidding of these services. If
competitive bidding is recommended, the Trustee Chair should be notified.
The Audit Committee’s deliberations will include consideration of the annual
evaluation survey results. Throughout the year, the Audit Committee should havecomplete, direct, and open access to the independent auditor. The general secretary
will assist and facilitate this access.
Discussion of the independent auditor’s performance may be placed on the agendaof any Audit Committee meeting.
If necessary, the independent auditor’s performance may be reviewed between
regularly scheduled committee meetings. Either the Audit Committee chair ormanagement may initiate this review. The chair should determine the best approachto conduct the review. The results of any review should be documented andcommunicated.
II.

Competitive Selection

The Audit Committee will oversee the process of competitive selection of the
independent auditor. The Audit Committee will solicit and consider input frommanagement.
The general secretary will coordinate the competitive selection process inconsultation with the Audit Committee. The general manager of The RotaryFoundation, or a designee, will be included in correspondence with management,
and will be invited to participate in any management group involved in the selection
process.
Specific selection procedures will be defined in detail at the time the actual
selection process begins. Generally, the process should include the following:
1. Establish selection process procedures and timeline
2. Define service requirements
3. Select evaluation group(s) and communicate responsibilities
4. Establish audit firm evaluation criteria and scoring methodology
5. Research audit firms and develop audit firm selection universe

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6. Prepare and distribute request for proposal package
7. Evaluate proposals based on established criteria
8. Select audit firm(s)9. Request/receive oral presentations from selected audit firms
10. Final evaluation and selection(June 2010 Mtg., Bd. Dec. 265)
Source: February 2007 Mtg., Bd. Dec. 208;
Amended by June 2010 Mtg., Bd. Dec. 265

522

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A RTICLE 68. B UDGETS
68.010.
68.020.
68.030.

Budget Review Process
Authority to Exceed RI Budget
Capital Expenditures

68.010.

Budget Review Process
The budget review process for the following fiscal year shall also include reviewof the original Board approved budget for the year, and a budget variance review
system. Such a system shall provide the president and the general secretary with an
explanation of any actual or anticipated variance. (June 2017 Mtg., Bd. Dec. 195)
Source: May 1989 Mtg., Bd. Dec. 370;
Amended by June 2017 Mtg., Bd. Dec. 195

68.010.1.

President-Elect Responsibility for Budget Preparation
The president-elect of RI shall participate in the preparation of the RI budget for
the year he or she is president. (October 2015 Mtg., Bd. Dec. 85)
Source: November 1997 Mtg., Bd. Dec. 107;
Amended by October 2015 Mtg., Bd. Dec. 85

68.010.2.

General Secretary Responsibility for Budget Preparation and Implementation
1. The general secretary has full responsibility to manage and control the RI
budget preparation process and the implementation of the approved budget andBoard-authorized variances
2. The general secretary has full responsibility and authority to regularly review
and monitor, throughout the fiscal year, actual results at a detailed level against
the approved budget, including authorized variances approved by the Board,and the reallocation of budgeted spend during the year pursuant to thesecretariat policy on budget reallocation established and defined by the General
Secretary in consultation with the chair of the Finance Committee
3. Financial statements must be produced on a timely basis for review by theBoard
4. All budgeted spend is to be managed at a cost center level
5. Available budgeted spend from cost centers may be made available foractivities in other cost centers with advance written approval by the generalsecretary
6. All financial transactions are to be properly accounted for in compliance withthe organization's chart of accounts and cost centers

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7. The general secretary is authorized to take whatever steps are needed to exercise
his or her authority in the implementation of this policy
8. The general secretary shall recognize the priority of integrating the budget
process with the Secretariat Strategic Plan and shall maintain accountability forbudgets through the staff evaluation process.
(June 2017 Mtg., Bd. Dec. 195)
Source: June 1998 Mtg., Bd. Dec. 393; November 2001 Mtg., Bd. Dec. 147;
Amended by October 2015 Mtg., Bd. Dec. 85; June 2017 Mtg., Bd. Dec. 195

68.010.3.

Chief Financial Officer Responsibility for Budget Preparation
The Chief Financial Officer has financial and operational authority over the budget
process and the utilization of funds at RI, under the direction of the generalsecretary. (February 1999 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 393

68.010.4.

Authority over International Office Financial Matters
The Chief Financial Officer shall have line reporting authority over the RIInternational Offices regarding financial matters. (January 2013 Mtg., Bd. Dec.
141)
Source: November 1997 Mtg., Bd. Dec. 208;
Amended by January 2013 Mtg., Bd. Dec. 141

68.010.5.

Financial Impact of Board Agenda Items
Advance memorandum items presented for RI Board consideration which have any
financial impact on the capital or operating budgets of RI must be submitted to
Financial Services through the Chief Financial Officer no later than 30 days prior
to the Board meeting for analysis of that impact. Those items presented after the
30-day deadline will be deferred to the next meeting unless the president, in
consultation with the Executive Committee, agrees to their presentation at thecurrent meeting. (October 2013 Mtg., Bd. Dec. 30)
Source: October 1998 Mtg., Bd. Dec. 170;
Amended by October 2013 Mtg., Bd. Dec. 30

68.010.6.

Annual Budgeting for Dues Revenue
For all RI budgets, the anticipated dues revenue shall be based on membership asof 31 December of the current year, minus a five-year average of the 31 December
to 1 July annual gap. (April 2020 Mtg., Bd. Dec. 147)
Source: November 2002 Mtg., Bd. Dec. 184;
Amended by October 2014 Mtg., Bd. Dec. 105; September 2016 Mtg., Bd. Dec. 28; April 2020 Mtg.,
Bd. Dec. 147

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Cross-References
31.070.1.
Finance Committee Responsibilities

68.020.

Authority to Exceed RI Budget
The general secretary has the authority to pay the outstanding obligations of RotaryInternational, even though in excess of the appropriated budget, for any fiscal year,
provided that the general secretary and treasurer in consultation with the chair of
the Finance Committee report to the president and the Board at each meeting any
expected or projected material deviation from the budget. (June 2017 Mtg., Bd.
Dec. 195)
Source: April 1991 Mtg., Bd. Dec. 317;
Amended by May 2003 Mtg., Bd. Dec. 325; January 2013 Mtg., Bd. Dec. 141; June 2017 Mtg., Bd.
Dec. 19568.030.

Capital Expenditures
Note: The Board regularly reviews and amends, where necessary, the “RI Policy
on Financing Capital Expenditures and Projects,” which is as follows:
1. Purpose
The purpose of this policy is to identify those circumstances under which
financing capital projects or equipment with debt or through capital leases isappropriate. The policy also establishes limits for the level of permitted
indebtedness and capital leases and stipulates the approvals required to incur
debt or enter into a capital lease.
2. Scope
This policy applies to the financing of Rotary International's capital
expenditures and projects.
3. Policya. The incurrence of debt will be considered under the following circumstances:i. If spending available cash on capital project(s) will impede theorganization's ability to attain or maintain RI's reserve policy, andii. The project being financed is expected to generate incremental income infuture years that can be used to offset future debt payments.
b. The entering into a capital lease will be considered under the following
circumstances:i. The equipment being acquired is of a nature that technological advances
will make the equipment obsolete over relatively short periods of time, andRotary International Code of Policies
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526

ii. The effective lease rate is less than the expected rate of return on
investments over the term of the lease.
c. The amount of permitted debt plus capital leases is subject to the following:i. Total debt and capital leases shall not exceed 15% of RI's unrestricted net
assets.
ii. Income available for debt service should be equal to or greater than twotimes the annual debt service (principle and interest) and lease payments.
Income available for debt service equals revenues less adjusted operating
expenses. Adjusted operating expense equals operating expenses lessdepreciation, amortization, interest expense, and any extraordinary items.
4. Authority
The Board must approve any incurrence of debt. The general secretary may
approve capital leases in amounts not to exceed $100,000 in any fiscal year.
Amounts in excess of $100,000 in any fiscal year must be approved by the
Board.
(October 2019 Mtg., Bd. Dec. 29)
Source: June 1996 Mtg., Bd. Dec. 341;
Amended by June 2008 Mtg., Bd. Dec. 290; January 2013 Mtg., Bd. Dec. 141; October 2019 Mtg.,
Bd. Dec. 29

68.030.1.

Threshold for Capital Items
The general secretary is authorized, after prior consultation with the treasurer or thechair of the RI Finance Committee, to adjust the capitalization threshold asappropriate. (June 2007 Mtg., Bd. Dec. 315)
Source: June 2007 Mtg., Bd. Dec. 315

Cross-References
31.050.3.
Liaison Directors’ Expenses
31.120.
Committee Finances
40.030.
New Rotary Programs and Global Networking Groups

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A RTICLE 69. E XPENSES AND R EIMBURSEMENTS
69.010.
69.020.
69.030.
69.040.
69.050.
69.060.

Approval of Disbursements
TravelRotary Funding for Governors
General Officers’ Expenses
Officer Expenses
Miscellaneous Financial Matters69.010.

Approval of Disbursements
All disbursements generated by volunteers, including the office of president, shallbe subject to post-disbursement approval by the Treasurer, or his/her designate. The
Treasurer shall report to the Board on all substantive expenditures that have notbeen made in accordance with the approved budget or in compliance with thepolicies adopted from time to time by the Board. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1992 Mtg., Bd. Dec. 249

69.020.

Travel69.020.1.

RI Travel Expenses
RI is committed to Rotarians worldwide to use their per capita dues andcontributions wisely by ensuring that those traveling at the expense of RI and its
Foundation do so at the least expensive available cost, consistent with good service
and the RI Travel and Expense Policy. All individuals traveling at RI expense areencouraged to conserve the funds of the organization. (June 1998 Mtg., Bd. Dec.
348)
Source: March 1990 Mtg., Bd. Dec. 191; July 1996 Mtg., Bd. Dec. 35

69.020.2.

Official RI Expense Statements
All Rotarians and staff must use the official RI Expense Statement for travel
expense reimbursements. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 211

69.020.3.

Duties and Obligations
Any person whose attendance at a meeting, event or other activity is fully or
partially funded by RI, including Rotarians, their partners and others, shall fulfill
their duties and obligations for the meeting, event or activity as set forth in the RI
constitutional documents, the Rotary Code of Policies or official program for the
meeting, event or activity. Funded travelers who fail to fulfill their duties andresponsibilities shall not be reimbursed by RI for any expenses associated with theRotary International Code of Policies
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travel and shall return to RI all amounts paid to them or on their behalf by RI in
connection with the travel. The general secretary shall report any failure to comply
with the requirements of this policy to the RI Audit Committee. (June 2009 Mtg.,
Bd. Dec. 276)
Source: June 2009 Mtg., Bd. Dec. 276

69.020.4.

Travel Operatinos Management Plan
The Board regularly reviews and amends, where necessary, the “RI Travel
Management Plan.” (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 159

69.020.5.

Rotary International Travel Service (RITS) Travel and Expense Policy
The Board regularly reviews and amends, where necessary, the RI Travel Service(RITS) Travel and Expense Policy. (August 2021 Mtg., Bd. Dec. 15)
Source: November 1995 Mtg., Bd. Dec. 154;
Amended by June 2001 Mtg., Bd. Dec. 314; June 2001 Mtg., Bd. Dec. 315; November 2002 Mtg.,
Bd. Dec. 65; May 2003 Mtg., Bd. Dec. 420; July 2004 Mtg., Bd. Dec. 16; March 2005 Mtg., Bd. Dec.
253; November 2006 Mtg., Bd. Dec. 127; June 2007 Mtg., Bd. Dec. 256; June 2008 Mtg., Bd. Dec.
248; June 2009 Mtg., Bd. Dec. 276; November 2010 Mtg., Bd. Dec. 110; June 2013 Mtg., Bd. Dec.
212; April 2016 Mtg., Bd. Dec. 162; June 2017 Mtg., Bd. Dec. 170; September 2017 Mtg., Bd. Dec.
24; January 2019 Mtg., Bd. Dec. 85; April 2021 Mtg., Bd. Dec. 143; August 2021 Mtg., Bd. Dec. 15

69.020.6.

Personal Travel
The main purpose of the RI travel service (RITS) is to provide the best possible
services to those who travel on Rotary-funded assignments. Non-funded travel
arrangements are the personal responsibility of the individual travelers. (June 1998
Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 189 pt. 3b

69.020.7.

RI Travel Service (RITS) Relationship with a General Contractor
RI travel service (RITS) will have a contractual relationship with one generalcontractor agency--and through it with as many subordinate accredited
international travel agencies as are necessary. Such agency shall provide the best
possible cost-effective service to all of the Rotary world in accord with the RI
Travel and Expense Policy. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1990 Mtg., Bd. Dec. 191

69.020.8.

Exceptions to RITS Travel and Expense Policy
The purpose of the Rotary International Travel Service is to offer air routings andprovide associated travel services that facilitate the Rotary assignment of the
proposed trip. As such, it is expected the Rotary funded travelers will accept

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routings and fares that the travel staff determine to be the most logical as per the
written travel and expense policy.
Exceptions to the policy may be applied for in writing to the general secretary.
Examples of exceptions that may not be applied for include:
1. the selection of specific airlines for frequent flyer benefits where Rotary has theopportunity to take advantage of lower fare or incentive programs on otherairlines;
2. the selection of specific airlines where Rotary needs to fulfill its contractual
commitments with its preferred airlines;
3. the selection of full economy/coach class fares (for the benefit of personal firstor business class upgrades), where lower discount fares may be available;
noting no change to the current travel and expense policy for those entitled tobusiness class where business class is not available.
(June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg., Bd. Dec. 189

69.020.9.

Local Purchase Expense Reimbursements
Reimbursement to Rotarians for locally purchased airline tickets authorized by
RITS is to be processed upon submission of applicable receipts on an official
Rotary International expense statement to the Finance Department or to theappropriate Rotary international office or fiscal agent. The submission of therequired documentation may not occur prior to the commencement of travel.
(November 2006 Mtg., Bd. Dec. 35)
Source: November 1997 Mtg., Bd. Dec. 189;
Amended by November 2006 Mtg., Bd. Dec. 35

69.020.10.

RI Staff Travel
The Board has adopted a “RI Staff Travel Policy” that applies to all RotaryInternational and Rotary Foundation employees who are authorized to travel on
behalf of the organization. Unless there are significant cost implications to changes
in this policy, the general secretary shall be authorized to revise the RI Staff Travel
Policy as circumstances require. (November 2002 Mtg., Bd. Dec. 55)
Source: May 2000 Mtg., Bd. Dec. 462;
Amended by June 2002 Mtg., Bd. Dec. 255

69.020.11.

Partner Travel Reimbursements
The Board has adopted the RI Policy Regarding Partner Travel Expense
Reimbursements. Under this policy, Rotary will fund partner travel only if thefunction of the travel serves a bona fide business purpose for Rotary International
and the amounts requested for reimbursement are substantiated by utilizing aRotary International Code of Policies
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530“Partner Funded Travel Expenses Form.” Rotarians and partners who fail to fulfill
these requirements shall not be reimbursed by RI for any expenses associated withthe travel and shall return to RI all amounts paid to them or on their behalf to RI in
connection with the travel. Rotarians shall not be funded by RI for future travel
until these requirements are fulfilled. Persons who travel at RI expense may besubject to income taxes on the value of the travel if the travel is not for a bona fidebusiness purpose for RI. (September 2020 Mtg., Bd. Dec. 25)
Source: February 1998 Mtg., Bd. Dec. 313; May 2003 Mtg., Bd. Dec. 325; June 2009 Mtg., Bd. Dec.
276; October 2019 Mtg., Bd. Dec. 53;
Amended by November 2006 Mtg., Bd. Dec. 35; September 2020 Mtg., Bd. Dec. 25

69.020.12.

Master Account Billing Procedures
For all individuals traveling at RI expense, the general secretary shall limit the useof master account billing procedures to the costs of the hotel room and tax only. Allother individual business expenses will be reimbursed according to the standard
reimbursement procedures.
However at the International Assembly, Council on Legislation and other official
RI meetings where meal plans are contracted to be paid by RI or its Foundation, thecosts of that meal plan, applicable tax and service charges shall be charged to themaster account billing. (June 2007 Mtg., Bd. Dec. 290)
Source: November 1999 Mtg., Bd. Dec. 251;
Amended by June 2007 Mtg., Bd. Dec. 290

69.020.13.

Meal Expense Reimbursement Limit
The Board has established a per diem meal expense reimbursement limit of US$75
per person for all those on RI-funded travel.
The Board recommends that expenses for meals outside of One Rotary Center
should not be claimed when RI provides meal coupons. (June 2017 Mtg., Bd. Dec.
170)
Source: November 2008 Mtg., Bd. Dec. 50;
Amended by June 2017 Mtg., Bd. Dec. 170

69.020.14.

Group Travel by Officers and Board of Directors
Whenever current or incoming Directors travel as a group, they shall travel in morethan one group, each group to be transported separately. Except when the president
deems it to be not practicable, he shall not be transported together with thepresident-elect or the vice-president. (August 1999 Mtg., Bd. Dec. 47)
Source: May 1978 Mtg., Bd. Dec. 10; August 1999 Mtg., Bd. Dec. 47

Cross-References
72.010.2.
Risk Management for Travel Operations

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69.030.

Rotary Funding for Governors

69.030.1.

Rotary Funding for Governors
Governors are provided with funding to reimburse a portion of their reasonable andnecessary expenses in carrying out their mandated responsibilities related to club
visits, learning events, office expenses, which may also include other special factors
related to multiple countries, languages and/or large geographical distances. (April
2024 Mtg., Bd. Dec. 119)
Source: January-February 1989 Mtg., Bd. Dec. 248, App. D;
Amended by October 2013 Mtg., Bd. Dec. 62; April 2019 Mtg., Bd. Dec. 162; April 2024 Mtg., Bd.
Dec. 11969.030.2.

Schedule of Reimbursement to Governors
Rotary funding for governors will be disbursed in local currency when RI holds
that currency. When RI does not hold the governor’s local currency, RI will selecta reasonable, cost-effective alternate currency. All disbursements are subject torandom audit.
Payment is made directly to a district overseen by the district finance committee,
unless the district governor requests payment to his or her personal account at least
18 months before disbursement and provides documentation of legal or otherrestrictions that do not allow for payments to district accounts. These requests will
be approved by the general secretary based on established criteria for exceptions.
Reimbursements to governors shall be administered as follows, and reviewed
regularly:
1. 100% of the budget is sent to the district at the start of the governor’s year in
July (the general secretary is authorized to disburse less than 100% of thebudget available to governors if this is necessary to maintain appropriate
controls and stewardship over large total funding amounts)
2. For payments sent directly to governors, 70% of the budget is sent in July at thestart of the governor’s year
3. Districts are required to submit a DG funding report by no later than 31 Julyfollowing the governor’s year of service.
4. Use of Rotary funding for governors must comply with all economic and trade
sanctions, including those implemented by the Office of Foreign Assets Control(OFAC) of the United States Department of Treasury. Governors and districts
must ensure that they do not support or promote violence, terrorist activity or
related training, or money laundering.

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5. Governors that receive funds directly must submit expense reports properly
documenting use of their initial 70% payment and up to the remaining 30% of
their funding amount in order to receive further reimbursement of up to theremaining 30% of the budget amount
6. upon receipt of a petition explaining extenuating circumstances, the generalsecretary, acting on behalf of the Board, may extend the deadline for receipt of
expense reports from governors or DG funding report from districts to no later
than 30 September
7. Districts or governors shall return any unsubstantiated or unused funds to RI nolater than 30 September following the governor’s year of service. Governors
with unsubstantiated amounts or funding not repaid to RI will be added to thelist of Rotarians with Outstanding Obligations to RI and reported to the RI Audit
Committee and shall be ineligible for RI or TRF appointments.
8. reimbursement is capped at 100% of the funding amount
9. District Governors-elect are trained on this policy at the International
Assembly.
(June 2022 Mtg., Bd. Dec. 153)
Source: June 1998 Mtg., Bd. Dec. 396; June 2005 Mtg., Bd. Dec. 329.
Amended by November 1999 Mtg., Bd. Dec. 203; February 2000 Mtg., Bd. Dec. 335; May 2000
Mtg., Bd. Dec. 398; June 2001 Mtg., Bd. Dec. 447; November 2001 Mtg., Bd. Dec. 55; May 2003
Mtg., Bd. Dec. 409; November 2005 Mtg., Bd. Dec. 38; June 2006 Mtg., Bd. Dec. 270; June 2007
Mtg., Bd. Dec. 226; June 2007 Mtg., Bd. Dec. 318; November 2007 Mtg., Bd. Dec. 32; June 2008
Mtg., Bd. Dec. 269; October 2013 Mtg., Bd. Dec. 62; April 2019 Mtg., Bd. Dec. 162; June 2022 Mtg.,
Bd. Dec. 153

69.030.3.

Procedure for Revising Governors’ Budgets
For the purpose of establishing a procedure for the handling of revisions in funding
for governors, it is agreed that:
1. the general secretary is authorized to make such revisions in the funding forgovernors as may be necessary;
2. the general secretary shall be authorized to make decisions on behalf of theBoard relative to increases in governors’ budgets or for expenses incurred inexcess of their budgets, when, in the opinion of the general secretary, all or partof such increase requested by the governor is justified and reasonable.
(April 2019 Mtg., Bd. Dec. 162)
Source: April-May 1948 Mtg., Bd. Dec. 212; January 1967 Mtg., Bd. Dec. 192;
Amended by April 2019 Mtg., Bd. Dec. 162

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533

Exchange Rate Fluctuations
Governor’s budgets will be recalculated to the extent the US exchange rateincreases or declines against local currency by three percent or more between therate in effect 1 July and the rate at which the budget was originally prepared tooffset the increase or decline. The revised budget, reflected in US dollars, will thenbecome final and not subject to further change due to subsequent exchange rate
fluctuations. (June 2006 Mtg., Bd. Dec. 270)
Source: June 1987 Mtg., Bd. Dec. 410;
Amended by June 2006 Mtg., Bd. Dec. 270

69.030.5.

Failure to Report on Finances
The annual statement as described in RI Bylaws section 15.060.4. shall include allmonies received by the governor. The governor shall also send the report of the
district finances to the general secretary within 12 months of the completion of thegovernor’s year in office with proof that the report has been independently
reviewed and provided to each club for discussion at a district meeting inaccordance with RI Bylaws section 15.060.4.
Failure to comply with the requirement to distribute a complete financial statement
to the clubs and the general secretary, and to present the statement for discussion
and adoption at a district meeting within 12 months of the completion of thegovernor’s year in office, shall result in the governor being ineligible to receive:
•
•

•
•
•

any additional expense reimbursements from RI
any RI volunteer appointment or assignment, including district elected or
selected roles of assistant governor, vice-governor, interim governor, COL
representative, district rotary Foundation chair (DRFC), or the district treasurer.
any Rotary Foundation appointment or assignment
any RI or Rotary Foundation award
until the completed financial statement is distributed to both the clubs and thegeneral secretary and discussed and adopted at a district meeting.

(January 2024 Mtg., Bd. Dec. 103)
Source: October 2015 Mtg., Bd. Dec. 82;
Amended by January 2017 Mtg., Bd. Dec. 129; October 2019 Mtg., Bd. Dec. 29; January 2024 Mtg.,
Bd. Dec. 103

Cross-References
18.040.
Extension to Non-Rotary Countries and Geographical Areas
19.050.
Vacancies in the Office of Governor or Governor-elect: Learning
Seminars
32.060.8.
Revising Rotary Funding for District Governors
58.060.1.
International Assembly Attendance Expenses Paid by RI
58.060.2.
Payment for International Assembly Attendance in Restricted
Currency Countries

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534

Payment for Governors Serving a Second Term

69.040.

General Officers’ Expenses

69.040.1.

Policy for Expenses of General Officers
All reimbursements shall be for reasonable expenses in furtherance of the businesspurposes of RI. The general secretary shall ensure that RI maintains consistentenforcement of the existing reimbursement policies, particularly with respect todocumentation. This includes monitoring so that no personal expenses are
reimbursed. Persons who travel at RI expense may be subject to income taxes on
the value of the travel if the travel is not for a bona fide business purpose of RI. The
general secretary shall report any failure to comply with the requirements of thispolicy to the RI Audit Committee.

69.040.1.1.

Annual Expense Allocation (Not Taxable Reimbursement to the Recipient)
Directors (excluding the president and the president-elect) may be reimbursed for
expenses of US$22,000 each year totaling US$44,000 for their two-year term as
director. This amount is known as the annual expense allocation. The president andthe president-elect shall not receive the annual expense allocation. Directors-electmay be reimbursed for expenses of up to US$4,000 from their annual expense
allocation in the five months prior to taking office. Any portion of the annual
expense allocation not used by a director in the director’s first year on the Board
may be accrued and utilized in the second year. No portion of the annual expense
allocation may be used by a director following the completion of the director's
second year on the Board.
Except where explicitly authorized in the Rotary Code of Policies, annual expense
allocation funds shall only be used to fund expenses incurred by and on behalf ofdirectors themselves, and shall not be used to fund expenses, including travel
expenses, of others, including directors’ partners.
Expenses to be covered by this allocation include:
1. Office expenses associated with officer responsibilities including:a. Business cards
b. Stationeryc. Postage
d. Multicopyinge. Telephone and FAX costs
f. Office assistance (personnel)
g. Other overhead costs associated with maintaining officeRotary International Code of Policies
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2. Out-of-pocket expenses associated with director visits to clubs and other travels
reasonably associated with his or her position:a. Transportation costsb. Hotelc. Meals and reasonable incidentals
3. Cost of director attendance at presidential conferences or other meetings
convened by the president, including partner expenses when accompanied byproper business purpose documentation:
a. Registration fee
b. Transportationc. Hoteld. Meals and reasonable incidentals
4. Costs associated with the Rotary institute the director is responsible forconvening not otherwise covered by RI budget (see Section E) or institutebudget, including partner expenses when accompanied by proper businesspurpose documentation.
5. Cost of director attendance at not more than one institute where the director
does not serve as convener, including partner expenses when accompanied byproper business purpose documentation:
a. Registrationb. Transportationc. Hoteld. Meals and reasonable incidentals
6. Miscellaneous Expenses
a. President’s jacket for RI directors and partners
b. Directors pins
c. RI videos or publications
d. Airline upgrades
e. Vaccination and preventive medical costs associated with required RI travelf. Costs of establishing and maintaining a director website
7. Other reasonable Rotary business expenses not detailed above but within theofficer’s allocated amounts may be approved by the executive committee andreported to the Board at its next meeting. Any officers seeking reimbursements

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for business expenses beyond the authorized allocation amounts shall seek theauthorization of the Board.
(September 2020 Mtg., Bd. Dec. 25)
Source: June 1997 Mtg., Bd. Dec. 393;
Amended by June 1999 Mtg., Bd. Dec. 348; August 1999 Mtg., Bd. Dec. 48; August 1999 Mtg., Bd.
Dec. 50; November 1999 Mtg., Bd. Dec. 251; July 2000 Mtg., Bd. Dec. 28; June 2002 Mtg., Bd. Dec.
293; November 2004 Mtg., Bd. Dec. 158; November 2004 Mtg., Bd. Dec. 160; June 2008 Mtg., Bd.
Dec. 232; June 2009 Mtg., Bd. Dec. 235; June 2009 Mtg., Bd. Dec. 276; April 2018 Mtg., Bd. Dec.
170; September 2020 Mtg., Bd. Dec. 25

69.040.1.2.

Other Reimbursable Expenses Over and Above the Annual Expense Allocation (Not
Taxable Reimbursement to the Recipient)
In addition to the above-mentioned reimbursable expenses, RI business related
expenses incurred by the president and president-elect while traveling on RI
business and business related expenses incurred by directors associated withmeetings in which officer attendance is mandatory (board meetings, International
Assembly, International Convention and other meetings as designated by thepresident) may be submitted on expense statements with proper documentation forreimbursement. Reimbursement for expenses associated with mandatory meetings
shall be limited to:
1. Ground transportation
2. Airport taxes
3. Meals en route or not provided for group or otherwise charged to hotel masteraccount
4. Laundry and reasonable incidentals
5. One airline club membership
6. Other customary and reasonable Rotary travel expenses associated with thesemeetings
7. All meals while on RI business
8. Partner expenses for this travel where authorized and where accompanied byproper business purpose documentation(November 2004 Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393;
Amended by June 1999 Mtg., Bd. Dec. 348; June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg.,
Bd. Dec. 158

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537

Other Reimbursable Expenses Over and Above the Annual Expense Allocation(Reported as Taxable to the Recipient)
Co-payments (deductible) required under officer travel medical insurance(November 2004 Mtg., Bd. Dec. 158)
Source: June 1997 Mtg., Bd. Dec. 393;
Amended by June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg., Bd. Dec. 158

69.040.1.4.

Other Reimbursable Expenses for the President and the President-Elect (Taxable
Reimbursement to the Recipient)
The president and president-elect are provided with the use of a condominium while
in Evanston (see Section G). However, they maintain their principal residence while
in office and also incur other extraordinary expenses while traveling on official RI
business. The president and president-elect shall be reimbursed to cover thefollowing annual costs for the officer and partner:
1. Costs of maintaining their principal residences, limited to residence insurance,
utilities, security, lawn and garden maintenance, periodic cleaning andhousekeeping, automobile insurance, and administrative expenses related totheir absence from the principal residence (not to exceed US$35,000)
2. Clothing and luggage (not to exceed US$5,000)
3. Personal expenses incurred while traveling on RI business (not to exceed
US$1,500)
4. Tax advice and preparation (not to exceed US$7,000)
5. Health club memberships (not to exceed US$1,500)
6. Employee portion of medical/dental insurance co-payments (deductible)
required under RI employee health insurance program, and co-payments(deductible) required under officer travel medical insurance (not to exceed
US$18,000)
7. Any taxes payable by the recipient with respect to the expenses reimbursed inthis section (tax rate not to exceed 46%)
(April 2024 Mtg., Bd. Dec. 124)
Source: November 2004 Mtg., Bd. Dec. 158;
Amended by June 2005 Mtg., Bd. Dec. 330; February 2006 Mtg., Bd. Dec. 207; January 2011 Mtg.,
Bd. Dec. 172; October 2018 Mtg., Bd. Dec. 43; April 2024 Mtg., Bd. Dec. 124

69.040.1.5.

Items Not Reimbursable by RI
Any item not identified as reimbursable under this policy, shall not be reimbursable,
including, but not limited to:
1. Personal toiletries

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2. Medical prescriptions or over the counter medications while traveling on RI
business
3. Personal services (beauty salon, haircuts, health clubs)
4. Expenses of partners except as otherwise allowed by this policy
5. Expenses of other family members, including children, except as allowed by
Board policy for the President and President-elect at the International
Convention
6. Clothing (except for Presidents’ jacket, tie and accessories)
7. Luggage
8. Video rentals
9. Non-Rotary business-related entertainment
10. Personal telephone, fax and e-mail(June 2002 Mtg., Bd. Dec. 293)
Source: June 1997 Mtg., Bd. Dec. 393;
Amended by June 1999 Mtg., Bd. Dec. 348; June 2002 Mtg., Bd. Dec. 293

69.040.1.6.

Expenses of the President and President-Elect While in Evanston, Use of
Condominium and Trips to Their Permanent Residence
The president and president-elect are provided with the use of a condominium while
in Evanston. The president and president-elect shall be reimbursed for all meals forthemselves and their partners while in Evanston, as well as grocery expenses. The
value of the condominium and the meal and grocery expenses of the president andpresident-elect while in Evanston and the transportation costs for trips to theirpermanent residence may be taxable to them under United States tax law depending
upon factors unique to each president and president-elect. The general secretaryshall retain an outside tax consultant to meet annually with the president, presidentelect and president-nominee to evaluate the relevant factors and determine whether
these items will be taxable. If it is determined that these values are taxable to thepresident and/or the president-elect, RI shall reimburse any taxes payable. (June2005 Mtg., Bd. Dec. 330)
Source: June 2002 Mtg., Bd. Dec. 293;
Amended by November 2004 Mtg., Bd. Dec. 158; June 2005 Mtg., Bd. Dec. 330

69.040.1.7.

Executive Physicals
Each president may be reimbursed up to US$5,500 for expenses associated with
one executive physical, including reasonable and necessary travel expenses, to takeplace before or during their term as president. This non-taxable funding is limited
to medical diagnostic procedures that meet all of the following requirements:

Rotary International Code of Policies
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•
•
•

539

The procedures must be performed at a facility that provides only medical or
ancillary services.
The procedures must be for routine medical examinations, blood tests, X-rays,
or similar test.
The procedures cannot be for the treatment, cure, or testing of a known illness
or disability, or the treatment or testing for a physical injury, complaint, or
specific symptom

They are strongly encouraged to undertake this executive physical before their term
as president begins, ideally during their nominee term. (April 2024 Mtg., Bd. Dec.
124)
Source April 2024 Mtg., Bd. Dec. 124

69.040.1.8.

Other Expenses of the President and President-Elect and Their Partner
RI business related expenses incurred by the president and president-elect are
funded for visits to clubs, districts, and other travels reasonably associated with
their positions, including partner expenses when accompanied by proper businesspurpose documentation. When developing their operating budgets, the following
limits will apply, assuming travel originates from within the United States:••••

Up to 32 international trips and 18 domestic (US) trips for the president andtheir partner
Up to 12 international trips and 30 domestic (US) trips for the president-electand their partner
Production of funded theme items to include only the pin, tie, governor-electbadge, scarf, bag, banner, pocket square, and bowtie
Up to US$7,000 for special gifts to distribute during the presidential term,
including any gifts for dignitaries and heads of state, Rotary Senior Leaders,
and local aides

Once the operating budget is finalized, the president or president-elect can adjust
plans as needed within the budgeted total dollar amount. Any proposed expenditureexceeding the operating budget is subject to the process outlined in Rotary Code of
Policies Section 27.080.7. (April 2023 Mtg., Bd. Dec. 109)
Source: September 2020 Mtg., Bd. Dec. 25
Amended by April 2023 Mtg., Bd. Dec. 109

69.040.1.9.

Travel Expenses of the Aids to the President and President-Elect and Their Partner
The president’s aide and the president-elect’s aide, and their partners whenaccompanied by proper business purpose documentation, are funded to attend theInternational Assembly, International Convention, planning meetings in Evanston,and other travel as assigned by the president or president-elect. When developing
the president’s and president-elect’s operating budgets, the following limits will
apply:

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540

Up to six trips to Evanston for planning meetings and two international trips for
the President’s Aide and partner, excluding their travel to the International
Assembly and International Convention
Up to eight trips to Evanston for planning meetings and one international trip
for the President-elect’s Aide and partner, excluding their travel to theInternational Assembly and International Convention

Once the operating budget is finalized, the president or president-elect can adjust plans
as needed within the budgeted total dollar amount. Any proposed expenditureexceeding the operating budget is subject to the process outlined in Rotary Code of
Policies section 27.080.7. (April 2023 Mtg., Bd. Dec. 109)
Source: September 2020 Mtg., Bd. Dec. 25
Amended by April 2023 Mtg., Bd. Dec. 109

69.040.1.10.

Travel Expenses of the President-Nominee, the President-Nominee’s Partner, thePresident-Nominee’s Aide, and the Aide’s Partner
RI business related expenses incurred by the president-nominee are funded to attend
RI Board Meetings, International Assembly, International Convention, Council on
Legislation, and up to five orientation and planning visits to Evanston associatedwith his or her position, including partner expenses when accompanied by proper
business purpose documentation.
The Aide to the president-nominee and their partner, when accompanied by proper
business purpose documentation, is also funded to attend the International
Assembly, International Convention, and up to five planning meetings in Evanston,as designated by the president-nominee.
Once the nominee’s operating budget is finalized, they can adjust their plans asneeded within the budgeted total dollar amount. Any proposed expenditureexceeding the operating budget is subject to the process outlined in Rotary Code of
Policies section 27.080.7. (April 2023 Mtg., Bd. Dec. 109)
Source: September 2020 Mtg., Bd. Dec. 25
Amended by April 2023 Mtg., Bd. Dec. 109

69.040.1.11.

Master Account
The general secretary shall limit the use of master account billing procedures to thecosts of the hotel room and tax only. All other business expenses will be reimbursed
according to the standard reimbursement procedures for RI directors. (November
2001 Mtg., Bd. Dec. 146)
Source: August 1999 Mtg., Bd. Dec. 48;
Amended by November 2001 Mtg., Bd. Dec. 146

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541

Reimbursement Procedures
All requests for reimbursement of expenses or payment of credit card bills shall be
substantiated utilizing a RI expense statement form and must be approved by thechief financial officer, subject to review by the general secretary and the RI
treasurer. All expenses in excess of US$75 must be substantiated with a receipt.
(November 2002 Mtg., Bd. Dec. 177)
Source: November 2001 Mtg., Bd. Dec. 146;
Amended by June 2002 Mtg., Bd. Dec. 293

69.040.1.13.

Advances
Advances are generally not provided to RI officers. Any advances that are approved
shall be provided within 30 days of when an expense is to be paid or incurred. All
expenses that are not substantiated, utilizing a RI expense statement form, within
60 days of when they are paid or incurred should be placed on the officer’s personalaccount for collection. If these funds are not collected within 120 days of when they
were expended or incurred, they should be reported as taxable to the recipient on
the relevant form, and the individual should receive appropriate tax reportingstatements which give notice that the payments are taxable. Notification that thepayments are taxable to the recipient shall not discharge the amount owed to RI by
the recipient. (November 2004 Mtg., Bd. Dec. 158)
Source: November 1999 Mtg., Bd. Dec. 251;
Amended by June 2002 Mtg., Bd. Dec. 293; November 2004 Mtg., Bd. Dec. 158

69.040.1.14.

Rotary International Policy Statement Prohibiting Personal Use of RI-Owned
Automobiles
The following policy governs the use by any individual of any RI-owned or leased
vehicle:1. Any individual provided with a RI-owned automobile shall use such vehicle foruse in connection with RI’s trade or business;
2. When the vehicle is not in use for RI trade or business, it is to be kept on RI’s
business premises, unless it is temporarily located elsewhere, for example, formaintenance or because of a mechanical failure;
3. No individual may use the vehicle for personal purposes, except for de minimus
personal use;
4. RI reasonably believes that, except for de minimus use, neither an employee,
nor any individual whose use would be taxable to the employee, may use thevehicle for any personal purpose.
The general secretary will develop procedures and documentation for those using such
RI-owned vehicles to substantiate that the use of such vehicles meets the preceding
conditions. (August 1999 Mtg., Bd. Dec. 53)

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Source: August 1999 Mtg., Bd. Dec. 53

69.040.1.15.

RI Corporate Credit Cards
The president, president-elect, and president-nominee shall be the only volunteers
who are issued RI corporate credit cards for use in paying for business expenses
during their years in office. Upon request, the partners of such volunteers shall also
be issued corporate credit cards for paying for business expenses. All credit cardcharges shall be placed on the volunteer’s personal account for collection.
However, any charge that is substantiated by properly completing a RI expensestatement form (and attaching necessary documentary evidence, including all hotelbills and credit card receipts, and a statement of the business purpose of all
expenses) within 60 days of the charge will be removed from the volunteer’s
personal account. Any charge that is not substantiated within 60 days and that is
not paid back to RI within 120 days of the charge should be reported as taxable tothe volunteer on the appropriate tax reporting forms. Notification that a payment istaxable to the volunteer shall not discharge the amount owed to RI by the volunteer.
The general secretary shall notify the volunteer by letter when an amount owed has
not been paid after 90 days of the charge. If unsubstantiated expenses are not repaid
within 120 days of the charge, the general secretary shall cancel the volunteer’s
credit card.
The executive committee shall review any expenditures made with the RI corporate
credit cards that are not provided for in the guidelines noted in the RI Policy on
Reimbursable Expenses for Directors for RI. Corporate cards used for personal
items or in conflict with the above procedures may be cancelled. (November 2004
Mtg., Bd. Dec. 158)
Source: August 1999 Mtg., Bd. Dec. 54;
Amended by November 2002 Mtg., Bd. Dec. 177; November 2004 Mtg., Bd. Dec. 158

69.040.1.16.

Acknowledgement of Obligations
Each director will annually acknowledge that he or she is familiar with and will
abide by the requirements of the RI travel policies. (June 2009 Mtg., Bd. Dec. 276)
Source: June 2009 Mtg., Bd. Dec. 276

69.040.1.17.

Interpretation
The executive committee may make interim decisions as to the interpretation ofthis policy. Any interim decision made by the executive committee shall be reported
to the Board at its next meeting. The Board shall make all final decisions regarding
the interpretation of this policy. (June 2002 Mtg., Bd. Dec. 293)
Source: June 2002 Mtg., Bd. Dec. 293

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543

Reimbursement of Partner Expenses at Board Meetings
Partners of directors will not be funded to attend RI Board meetings except for those
held in conjunction with the International Assembly and the International
Convention. (June 2010 Mtg., Bd. Dec. 182)
Source: January 2010 Mtg., Bd. Dec. 167

69.040.3.

Reimbursement of Expenses to Rotary General Officers
All Rotary-related expenditures made by the president or president-elect should bemade using funds from budgeted line items. RI shall reimburse all budgeted Rotaryrelated business expenses incurred by the president, president-elect, or presidentnominee. All requests from the president, president-elect, president-nominee andDirectors for reimbursement of expenses or payment of credit card bills must be
substantiated by utilizing a RI expense statement form and must be approved by
the chief financial officer and are subject to review by the RI Treasurer. All
expenses in excess of US$75 must be substantiated with a receipt. (November 2004
Mtg., Bd. Dec. 58)
Source: November 2001 Mtg., Bd. Dec. 146; June 2002 Mtg. Bd. Dec. 294;
Amended by June 2002 Mtg., Bd. Dec. 292; November 2002 Mtg., Bd. Dec. 177; November 2004
Mtg., Bd. Dec. 58

69.040.4.

Disclosure of Payments to RI General Officers
Any payments provided to Rotary senior leaders, other than reasonable,
documented expenditures reimbursable pursuant to the expense reimbursement
policy established by the Board, shall be disclosed on an annual basis to Rotarians
through publication in Rotary magazine and the licensed regional magazines andas a separate line item for each officer in RI’s annual report. (January 2019 Mtg.,
Bd. Dec. 80)
Source: June 2001 Mtg., Bd. Dec. 371; February 2003 Mtg., Bd. Dec. 287;
Amended by November 2004 Mtg., Bd. Dec. 58; June 2006 Mtg., Bd. Dec. 220; October 2018 Mtg.,
Bd. Dec. 68

69.040.5.

Use of Rotary Credit Cards by Senior Leaders
The Board recommends that all Rotary senior leaders from countries with credit
card programs use Rotary credit cards to pay for all RI reimbursable expenses.
(June 2009 Mtg., Bd. Dec. 217)
Source: November 2004 Mtg., Bd. Dec. 151

Cross-References
27.080.
President’s Finances
30.010.4.
President-Elect’s Travel Expenses
30.020.2.
President-Nominee Expenses

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69.050.

Officer Expenses

69.050.1.

Expenses for Individuals Accompanying the President
It shall be at the discretion of the president as to who should accompany him or her
at any stage of his or her travels throughout the Rotary world and how the expensesof such persons should be met. (June 1998 Mtg., Bd. Dec. 348)
Source: February 1995 Mtg., Bd. Dec. 140

69.050.2.

Expenses for Club and District Visits
Clubs and districts are reminded that if they invite RI General Officers to an event,
those clubs and districts should expect to pay the reasonable travel, lodging andmeal expenses of these officers. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1993 Mtg., Bd. Dec. 189; July 1991 Mtg., Bd. Dec. 2

69.050.3.

Reimbursement to Present and Past RI Officers for Unbudgeted Expenses
The expenses of officers of RI in the performance of their duties are reimbursable
by RI to the extent of budget appropriations for such expenses. The expenses forpast officers as they may relate to RI committees or in other activities for which
provision is made in the RI budget are also reimbursable. No other payments topresent or past officers will be provided. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1954 Mtg., Bd. Dec. 159

69.060.

Miscellaneous Financial Matters69.060.1.

Contributions to and Support for Other Organizations
The funds of RI have been provided by its member clubs exclusively for its own
purposes and, therefore, contributions cannot be made for activities of otherorganizations. (June 1998 Mtg., Bd. Dec. 348)
Source: January 1955 Mtg., Bd. Dec. 87

69.060.2.

Funding for the Paul P,. Harris Memorial Building
Financial support shall be provided for the maintenance of the Paul P. Harris
Memorial Building in Wallingford, Vermont, USA, based upon documented
expenses from District 7870, and not to exceed US$5,000 annually. (November
2007 Mtg., Bd. Dec. 32)
Source: March 1994 Mtg., Bd. Dec. 212;
Amended by June 2007 Mtg., Bd. Dec. 271

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545

Substantiation of Reimbursement of Reimbursable Expenses
All requests for reimbursement of business expenses shall be submitted on a RI
expense statement within 60 days of when the expenses were incurred. All expenses
in excess of US$75 must be substantiated with a receipt. Expense statements
received after 60 days will not be reimbursed unless authorized by the generalsecretary in exceptional cases where circumstances warrant such action. (November
2004 Mtg., Bd. Dec. 159)
Source: February 1999 Mtg., Bd. Dec. 272;
Amended by November 2004 Mtg., Bd. Dec. 159

Cross-References
36.100.
Invitations for RI to Attend Meetings of Other Organizations
37.020.3.
Support for RI Representatives to UN
48.020.
Translation Expenses
51.020.2.
Financial Support for Magazine Editors Seminar
51.030.
Guidelines for New Publications
57.100.
Convention Finances
58.060.
International Assembly Finances
59.080.
Council Finances
60.020.2.
Regional Magazine Editors’ Expenses at International Institute60.040.
International Institute Finances
60.010.
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A RTICLE 70. I NVESTMENTS
70.010.
70.020.
70.030.
70.040.
70.050.

Investment Policy Statement – Rotary International General FundRI Reserve Policy
Foreign Currency Management Policy
Restricted Currencies
Budgeted Investment Earnings and Investment Earnings Reserve70.010.

Investment Policy Statement – Rotary International General Fund70.010.1.

Purpose of the General FundThe primary purpose of the General Fund, hereinafter referred to as “the Fund,” isto provide for the long-term financial security of Rotary International (“RI”). The
Fund includes RI’s (1) unrestricted cash, plus (2) marketable securities, plus (orminus) (3) any receivable (or payable) from (or to) The Rotary Foundation.
Other objectives for the marketable securities portion of the Fund include (1)meeting RI’s financial goal of maintaining a reserve, (2) providing investment
earnings to supplement revenue from other sources so that RI can meet operating
expenses if need be and produce a balanced budget, and (3) provide liquidity, if
needed, for working capital purposes.
RI’s unrestricted cash is used for working capital purposes and resides in bankaccounts throughout the world. RI’s primary source of working capital is held at its
main operating bank in the U.S. Specific investment guidelines for unrestricted andrestricted cash are found in Rotary Code section 70.010.18. (September 2017 Mtg.,
Bd. Dec. 64)
Source: November 1996, Mtg., Bd. Dec. 151.
Amended by June 2002 Mtg., Bd. Dec. 302; November 2002 Mtg., Bd. Dec. 183; June 2010 Mtg.,
Bd. Dec. 260; September 2017 Mtg., Bd. Dec. 64

70.010.2.

Delegation of Responsibilities
The Board of Directors of RI (the “Board”) is responsible for setting overall
investment policy, including the investment objectives and asset allocation
strategy, and for approving any changes to this Investment Policy Statement(“IPS”).
The RI Finance Committee through its representation on The Rotary Foundation’s
Investment Committee (“IC”) is responsible for recommending investment policies
and for monitoring the performance of investment managers. As enumerated in theInvestment Committee Charter, the IC is responsible for recommending investment
policies and guidelines for the investment portfolio, ensuring that the portfolio ismanaged in compliance with the IPS including the decisions by staff to allocate
assets to investment managers, funds and strategies, reviewing and monitoringRotary International Code of Policies
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investment results, and acting in a consultative capacity for the RI FinanceCommittee. The Chair of the RI Finance Committee and a member of the RI
Finance Committee appointed at the discretion of the Chair will attend meetings ofthe IC when investment matters affecting RI are discussed. The RI FinanceCommittee attendees have voting rights with respect to matters that impact RI’s
investment portfolio.
The Office of Investment (“ROI”) is comprised of the Chief Investment Officer andinvestment staff. The ROI is responsible for implementation of the IPS on behalfof the Board. The ROI is delegated by the Board responsibility to allocate assets toinvestment managers, funds, and strategies, to implement the Fund’s investment
policy and asset allocation strategy.
The ROI may utilize at its discretion the services of an investment consultant toprovide research and consultation to the ROI. A non-discretionary investment
advisor also has been appointed to implement the direct hedge fund program inaccordance with the investment preferences outlined in Rotary Code of Policies
section 70.010.17. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151;
Amended by June 2001 Mtg., Bd. Dec. 430; May 2003 Mtg., Bd. Dec. 324; November 2009 Mtg.,
Bd. Dec. 98; June 2010 Mtg., Bd. Dec. 260; January 2012 Mtg., Bd. Dec. 158; September 2016 Mtg.,
Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.3.

Investment Goals and Objectives
This statement of investment goals and objectives expresses the Fund’s position
regarding risk tolerance and the asset allocation of the Fund; sets forth anappropriate set of goals and objectives for the Fund’s assets; and defines parameters
within which the investment managers may formulate and execute their investment
decisions.
The investment objective of the Fund is to generate sufficient earnings to enable RI
to balance its annual budget, while mitigating downside risk. Other investment
objectives are to preserve the capital allocated to the operating reserve and provide
liquidity when operating cash is insufficient to cover operating expenses.
Given that investment earnings are likely to be greater to or less than thosebudgeted, the RI Board established an Investment Earnings Reserve into which
excess earnings are transferred or from which investment earnings shortfalls are
funded. (See Rotary Code of Policies sections 70.020. and 70.050.)
The performance objective of the Fund is to achieve a rate of return consistent withthe expected return of the target allocation found in Rotary Code of Policies section
70.010.15. Over a three- to five-year period, the rate of return earned by the Fundshould exceed the annualized total return of the custom index or “Policy Index” ona net-of-fee basis.

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The Policy Index is defined by the following indices and allocated based on thetarget allocation:
Index
MSCI ACWI IMIDow Jones US Total Stock Market
MSCI ACWI IMI ex US
MSCI Emerging Markets Small Cap Index
BC Aggregate
50% BC Global Agg/25% BC HY/25% JPM
EMBI+
60% MSCI World/40% BC Global Aggregate
50% BC TIPS; 30% DJ UBS Commodities
Index;
20% MSCI ACWI IMICredit Suisse Hedge Fund Index

Asset Class/Strategy
Global Equities
US Equities
Non-US Equities
Emerging Market Equities
Core Fixed Income
Non-Core Fixed Income
Global Asset Allocation
Real Assets

Hedge Funds

For performance evaluation purposes, all rates of return will be examined on a netof-fee basis.
Normally, results are evaluated over a three- to five-year time horizon. However,shorter-term results will be regularly reviewed and earlier action taken as required.
(September 2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by June 2013 Mtg., Bd. Dec. 249; October 2014 Mtg., Bd. Dec. 98; September 2016 Mtg.,
Bd. Dec. 21

70.010.4.

General Investment Guidelines
Overall Fund structure targets and permissible ranges for eligible asset classes aredetailed in Rotary Code of Policies section 70.010.15. Performance objectives for
asset classes are included in Rotary Code of Policies section 70.010.16. Rotary
Code of Policies section 70.010.17. contains the investment preferences for the
Direct Hedge Fund Portfolio. The investment managers should determine that the
securities to be purchased are consistent with the guidelines expressed in thisInvestment Policy Statement and suitable for this Fund.
Full discretion, within the parameters of this IPS, is granted to the investment
managers regarding the asset allocation, the selection of securities, and the timingof transactions. All investments will be made in accordance with a pre-approved
investment management agreement that outlines the limitation of the investablesecurities. The investment manager is responsible for making an independent
analysis of each security and its appropriateness as an investment for this Fund.
(September 2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260;

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Amended by October 2014 Mtg., Bd. Dec. 98; September 2016 Mtg., Bd. Dec. 21

70.010.5.

Investment Guidelines
Cash
Cash investments will be invested in accordance with section 70.010.18. of this
IPS.
Public Equity
Public equity consists of U.S. equity, non-U.S. equity, global equity, and emerging
market equity mandates as further described below.
U.S. Equity Investment Mandates
U.S. equity is defined as equity securities of companies that are listed on U.S.
registered exchanges or actively traded in the over-the counter market. The market
capitalization of securities should be largely consistent with securities held in
appropriate indices. American Depository Receipts (“ADRs”), which are U.S.
dollar denominated foreign securities traded on the U.S. stock exchanges (e.g.,
Reuters, Nestle, Sony) may be held by each U.S. equity manager in proportions
which each investment manager shall deem appropriate.
Non- U.S. Equity Investment Mandates
Non-U.S. equity is defined as equity securities of companies listed in their local
markets or ADRs and Global Depository Receipts (“GDRs”). The manager may
hedge currency exposure through the use of derivative instruments. Emerging
markets equity is permitted and should be largely consistent with a pre-approved
benchmark.
Emerging Market Equity Mandates
Emerging market equity is defined as equity securities of companies listed inemerging market (as defined by MSCI) countries. The manager may hedge
currency exposure through the use of derivative instruments.
Global Equity Investment Mandates
The intent of these strategies is to give managers the flexibility to invest acrossequity markets, defined above, based on the manager’s view of opportunities.
Managers should invest within the context of controlled risk and added return.
Equity holdings consist of equity securities of companies that are listed onregistered local exchanges or actively traded in the over-the counter market. The
manager may hedge currency exposure through the use of derivative instruments.
Emerging markets equity is permitted with a pre-approved benchmark.
Fixed Income
Fixed Income includes core, non-core, and short duration mandates as further
described below.
Fixed Income Investment Mandates (interest rates)

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Eligible securities are broad fixed income securities publicly traded in respective
domestic markets and may include, but are not limited to, U.S. government andagency obligations, mortgage backed securities, corporate bonds, debentures, andcommercial paper. This mandate should be largely U.S. fixed income securities,
with the minimum quality rating of the overall weighted average quality AA or
higher. The duration of the portfolio should be largely consistent with appropriate
indices. Unless otherwise agreed to, the duration of the portfolio must be within
20% of the appropriate benchmark.
Compliance with classifications provided by rating agencies (Moody’s, S&P, andFitch) is not sufficient for an issue to be deemed an appropriate investment. The
investment manager is responsible for making an independent analysis of the creditworthiness of securities and their appropriateness as an investment for this Fund.
Fixed Income Investment Mandates (credit)
Eligible securities are broad fixed income securities publicly traded in respective
domestic markets and may include, but are not limited to, U.S. government andagency obligations, global high yield, global credit and emerging market debt.
Guidance on overall average quality of the non-core fixed income is B or higher.
The duration of the portfolio should be largely consistent with appropriate indices.
Unless otherwise agreed to, the duration of the portfolio must be within 20% of theappropriate benchmark.
Compliance with classifications provided by rating agencies (Moody’s, S&P, andFitch) is not sufficient for an issue to be deemed an appropriate investment. The
investment manager is responsible for making an independent analysis of the creditworthiness of securities and their appropriateness as an investment for this Fund.
Real Estate
Real estate is permissible as a long-term inflation hedge and source of current
income as well as the potential for capital appreciation. The real estate allocation
will be invested in liquid strategies investing in core, stabilized, income-generating
assets. (September 2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by January 2012 Mtg., Bd. Dec. 158; June 2013 Mtg., Bd. Dec. 249; October 2014 Mtg.,
Bd. Dec. 98; September 2016 Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.6.

Socially Responsible Investing
Socially Responsible Investing (“SRI”) is the practice of making investment
decisions on the basis of both financial and perceived social performance of acompany. SRI imposes restrictions on the ability of investment managers to own
securities of companies operating in certain economic sectors or regions of theworld. Proponents of SRI typically state that such restrictions align anorganization’s investment practices with its mission.

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Investment advisors selected to manage assets of RI are expected to practicecorporate socially responsible investing (“CSR”). CSR functions as a selfregulatory mechanism whereby a business monitors its activities to ensurecompliance with laws, regulations, ethical standards, and national or international
norms.
In addition, RI considers the alignment of these firms with Rotary values.
Alignment with these values and CSR investment practices are expected topositively affect the lives of the firm’s employees, suppliers, customers, and thebroader community surrounding the business. (September 2017 Mtg., Bd. Dec. 64)
Source: September 2017 Mtg., Bd. Dec. 64

70.010.7.

Derivatives Policy
Derivative instruments are permitted only as specified in this Investment Policy
Statement. Where appropriate, investment managers may use derivative securities
for the following reasons:
1. Hedging. To the extent that the portfolio is exposed to clearly defined risks andthere are derivative contracts (i.e. futures and options) that can be used to reduce
those risks and achieve other portfolio structural objectives, the investment
managers are permitted to use such derivatives for hedging purposes.
2. Creation of Market Exposures. Investment managers are permitted to use
derivatives to replicate the risk/return profile of an asset or asset class provided
that the guidelines for the investment manager allow for such exposures to becreated with the underlying assets themselves.
3. Management of Country and Asset Allocation Exposure. Investment managers
charged with tactically changing the exposure of their portfolio to different
countries and/or asset classes are permitted to use derivative contracts for these
purposes.
Non-U.S. equity, emerging market equity, and global bond managers may enter
into forward exchange contracts for currencies provided that the use of suchcontracts is designed to dampen portfolio volatility rather than lever portfolio risk
exposure. Currency contracts may be utilized to either hedge the portfolios currency
risk exposure or in the settlement of securities transactions.
Non-U.S. equity, emerging market equity, and global bond managers may employ
an active currency management program and deal in futures and options within thediscipline of that currency management program. The use of futures and options toestablish a leveraged position is prohibited.
By way of amplification, it is noted that the following two uses of derivatives areprohibited for the financial assets unless provided an exemption by the Board:Rotary International Code of Policies
May 2024552

1. Leverage. Derivatives shall not be used to magnify overall portfolio exposure
to an asset, asset class, interest rate, or any other financial variable beyond thatwhich would be allowed by a portfolio’s investment guidelines if derivatives
were not used.
2. Unrelated Speculation. Derivatives shall not be used to create exposures tosecurities, currencies, indices, or any other financial variable unless such
exposures would be allowed by a portfolio’s investment guidelines if createdwith non-derivative securities.
(September 2016 Mtg., Bd. Dec. 21)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by September 2016 Mtg., Bd. Dec. 21

70.010.8.

Rebalancing Policy
The Fund will be rebalanced when an asset class reaches the minimum or maximum
allocation specified above if routine cash flows are available. Routine cash flows,or derivative instruments as governed by the previous guidelines, may be used tomaintain the allocation as close as practical to the target allocations. If routine cash
flows are insufficient to maintain the allocation within the permissible ranges as ofany calendar quarter-end, funds may be transferred as necessary between asset
classes to bring the allocation back within the permissible ranges. (September 2017
Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by September 2017 Mtg., Bd. Dec. 64

70.010.9.

Diversification
The Fund is to be diversified so as to limit the impact of large losses in individual
investments of the Fund unless it is reasonably determined that there are special
circumstances indicating that the organization is better served not to diversify theinvestment.
Total assets managed by any single manager should not exceed 15% of total
investments for Rotary International and The Rotary Foundation at the time ofpurchase, and should not exceed 20% of total investments for Rotary International
and The Rotary Foundation at any time. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151;
Amended by May 2003 Mtg., Bd. Dec. 426; June 2010 Mtg., Bd. Dec. 260; October 2014 Mtg., Bd.
Dec. 98; September 2017 Mtg., Bd. Dec. 64

70.010.10.

Liquidity Needs
Liquidity needs will first be met from unrestricted cash. Should there be insufficientunrestricted cash, the general secretary shall arrange for cash withdrawals from

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investments to meet spending needs. The source of funds for these withdrawals will
be based on rebalancing and cost considerations. (June 2010 Mtg., Bd. Dec. 260)
Source: June 2010 Mtg., Bd. Dec. 260

70.010.11.

Proxy Voting
Responsibility is delegated to the ROI to determine how to vote proxies on behalfof Rotary International. (September 2017 Mtg., Bd. Dec. 64)
Source: September 2017 Mtg., Bd. Dec. 64

70.010.12.

Securities Lending
For funds managed in a separate account format, the Fund may not participate insecurities lending unless approved by the Board, based on recommendations fromthe ROI. Any authorization for securities lending in separate accounts must bereported as an information item at the next Board meeting. Commingled funds andmutual funds are exempt from this restriction. (September 2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by September 2017 Mtg., Bd. Dec. 64

70.010.13.

Commingled Funds or Institutional Mutual Funds
In recognition of the benefits of commingled funds as investment vehicles (i.e., theability to diversify more extensively than in a small, direct investment account andthe lower costs which can be associated with these funds) these funds may, fromtime to time, be utilized. The Board recognizes that specific policy directives cannot
be given to a fund whose policies are established and governed by a prospectus oroffering document. (September 2017 Mtg., Bd. Dec. 64)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by September 2017 Mtg., Bd. Dec. 64

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70.010.14.

554

Control ProceduresStandards of Conduct for Investment Managers and Advisors
The expected standards of conduct for investment managers and advisors arederived from the CFA Institute Code of Ethics and Standards of Professional
Conduct.
Conflict of Interests on Investments and Restrictions on Investments
It is the policy of the RI Board that general officers and RI committee members
shall act in a manner consistent with their responsibilities to Rotary International
and avoid circumstances in which their financial or other ties to outside persons or
entities could present an actual, potential, or the appearance of a conflict of interest
or impair the reputation of Rotary International.
RI Finance Committee members representing RI on the Investment Committee are
required to abide by RI Code of Policies Section 28.090. Conflict of Interest Policy,
which is incorporated into this Investment Policy Statement by reference.
Review of Investment Objectives
The achievement of investment objectives will be reviewed on an annual basis. This
review will focus on the continued feasibility of achieving the objectives and thecontinued appropriateness of the Investment Policy Statement. It is not expectedthat the Investment Policy Statement will change frequently; in particular, shortterm changes in the financial markets should generally not require an adjustment in
the Investment Policy Statement.
Review of Investment Managers
With a perspective toward three-year and five-year time horizons, the managers
will be evaluated on the following factors and criteria to determine if a manager has
1. Performed satisfactorily when compared with the specific objectives for its
portfolio
2. Produced results that compare favorably to other investment management
organizations managing similar portfolios
3. Exceeded the returns of appropriate market indices4. Made portfolio management decisions that were reasonable and effective inview of capital market developments
5. Adhered to the relevant policies and objectives
Among the events that will be examined closely in its review of investment
managers are
1. Poor results relative to objectives over a fairly short period of time (e.g., oneyear)
2. Poor absolute performance over a three- to five-year period

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3. The departure of one or more key investment professionals
4. Violation of an investment guideline
5. Material changes in the manager’s organization, such as philosophical andpersonnel changes, acquisitions or losses of major accounts, a change inownership or control of the investment management organization, etc.
Review of Investment Consultant
A formal written evaluation of Rotary’s investment consultant will be conducted
every five years, unless circumstances dictate the need for a more frequentevaluation. This evaluation will be conducted in accordance with Rotary’s Policy
for Investment Consultant Evaluation. (See Rotary Code of Policies section
70.010.19.)
Reporting Requirements
Within six weeks after the end of each calendar quarter, the general secretary and/or
the Fund’s investment consultant will prepare a report containing information on
the investment performance of the Fund in total and for each manager.
Each active investment manager will be required to submit a quarterly report within
six weeks after the end of each calendar quarter containing the following
information:
1. Review of investment performance (net of fees) for the quarter, fiscal year-todate (June 30) and since-inception of the account with comments on any policyor strategy changes, which contributed either positively or negatively to that
performance
2. The usage of securities lending, if any
3. Where appropriate, the use of any derivative product during the quarter,
including information concerning the rationale behind the position and the sizeof the transaction
4. Comments on any material change in personnel, investment strategy or otherpertinent information potentially affecting performance
5. List of the securities in the portfolio at the end of the quarter
On an annual basis, the investment manager will provide Part II of the Form ADV
for the most recent year. (September 2017 Mtg., Bd. Dec. 64)
Source: November 1996 Mtg., Bd. Dec. 151;
Amended by June 2001 Mtg., Bd. Dec. 430; June 2010 Mtg., Bd. Dec. 260; January 2012 Mtg., Bd.
Dec. 158; September 2016 Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.15.

Strategic Asset Allocation
Over the long-term, the asset allocation policy will be the key determinant of the
returns generated by the Fund and the associated volatility of returns. Based on theRotary International Code of Policies
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Fund’s objectives, circumstances, and spending policy, the Board has developed
the following asset mix guidelines:

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Minimum

General Fund
Percent of Total Fund
TargetMaximum

Cash

0%

0%

5%

US Equity

5%
10%

7.5%
12.5%

10%
15%

35%
35%

38%
39%

10%

12%

International Equity
Fixed Income (interest rates) 32%
Fixed Income (credit)
31%
Real Estate

8%

Total

100%

(September 2017 Mtg., Bd. Dec. 64)
Source: June 2001 Mtg., Bd. Dec. 430;
Amended by May 2003 Mtg., Bd. Dec. 426; November 2008 Mtg., Bd. Dec. 113; June 2010 Mtg.,
Bd. Dec. 260; May 2011 Mtg., Bd. Dec. 255; May 2014 Mtg., Bd. Dec. 166; October 2014 Mtg., Bd.
Dec. 98; September 2016 Mtg., Bd. Dec. 21; September 2017 Mtg., Bd. Dec. 64

70.010.16.

Performance Measurement Standards
The following performance measurement standards should be followed over anannualized three-to five-year period, on a net-of-fee basis:
Cash
Exceed the rate of return of 30-day T-bills.
U.S. Equity Performance Measurement Standards
All Cap Growth Equity••

exceed the rate of return of the Russell 3000 Growth Index over a full market
cycle
rank in the upper 50 percent of the consultant’s all cap growth equity manager
universe

All Cap Value Equity••

exceed the rate of return of the Russell 3000 Value Index over a full market
cycle
rank in the upper 50 percent of the consultant’s all cap value equity manager
universe

S/Mid Cap Core Equity•

exceed the rate of return of the Russell 2000 Index over a full market cycle

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558

rank in the upper 50 percent of the consultant’s small cap core equity manager
universe

Non-U.S. Equity Performance Measurement Standards••

exceed the rate of return of the MSCI ACWI IMI ex-U.S. Index over a fullmarket cycle
rank in the upper half of the consultant’s non-U.S. equity manager universe

Global Equity Performance Measurement Standards••

exceed the rate of return of the MSCI ACWI IMI Index over a full market cycle
rank in the upper half of the consultant’s global equity manager universe

Emerging Markets Performance Measurement Standards••

exceed the rate of return of the MSCI Emerging Markets Small Cap Index overa full market cycle
rank in the upper half of the consultant’s emerging market equity manager
universe

Fixed Income Performance Measurement Standards
Core Bonds••

provide a return that ranges between, but may exceed, Treasury Bills and the
Barclays Capital Aggregate Bond Index over a full market cycle
rank in the upper third of the consultant’s intermediate core fixed income
manager universe

Non-Core Bonds••

exceed the rate of return of the customized benchmark* over a full market cycle* 50% Barclays Capital Aggregate / 25% JP Morgan EMBI + / 25% Barclays
Capital HY -2% Issuer Cap
rank in the upper third of the consultant’s core fixed income manager universe

Hedge Fund Performance Measurement Standards•

exceed the rate of return of the Credit Suisse Hedge Fund Index over a fullmarket cycle

Real Asset Fund Performance Measurement Standards
PIMCO All Asset Fund•

exceed the rate of return of the customized benchmark* over a full market cycle* 40% BC Agg / 30% BC US TIPS / 10% S&P 500 / 10% BC HY / 10% JPM
EMBI+

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rank in the upper 50 percent of the consultant’s real assets equity manager
universe

Global Balanced Asset Allocation Fund Performance Measurement Standards••

GMO Global Balanced Asset Allocation
exceed the rate of return of the customized benchmark* over a full market cycle* 65% MSCI ACWI / 35% BC Aggregate.

BlackRock Global Asset Allocation•

exceed the rate of return of the customized benchmark* over a full market cycle*60% MSCI World / 40% CITI WGBI (September 2016 Mtg., Bd. Dec. 21)

Source: June 2010 Mtg., Bd. Dec. 260;
Amended by January 2012 Mtg., Bd. Dec. 158; October 2014 Mtg., Bd. Dec. 98; September 2016
Mtg., Bd. Dec. 21

70.010.17.

Investment Preferences for Direct Hedge Fund Portfolio
Goals and Objectives
The goals of the hedge fund assets are
1. Diversify risk exposures in the overall General Fund portfolio
2. Dampen the volatility of the overall General Fund portfolio
3. Achieve attractive long-term risk-adjusted return in a variety of capital market
conditions
Delegation of Responsibilities
The investment consultant has discretion to select the allocation exposure, set
strategic targets and hire and terminate investment managers within the preferences
defined herein. The investment consultant will communicate to the Investment
Committee and general secretary its decisions as soon as practicable.
Investment Guidelines
1. The hedge fund allocation shall be invested in a broad range of direct
investment strategies including, but not limited to equity-linked, credit-linked,
event driven, multi-strategy and macro strategies among others. Investments
will be made via commingled vehicles. The investment consultant will only
invest in direct strategies that are consistent with the intent of these preferences.
2. The allocation to each strategy will be reviewed at least annually with theInvestment Committee, with periodic changes being implemented by theinvestment consultant. Any changes or modifications made to the allocation,
exposure, target or ranges shall be communicated with the general secretary andthe Investment Committee as soon as practicable.

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3. All strategies shall be reviewed within the portfolio context. This is meant toensure that redundancy and overlap of exposures are limited.
4. No aggregate investment with any direct hedge fund manager can represent
more than 5% of the General Fund. Additionally, manager exposure shall belimited to no more than 25% of the total hedge fund allocation.
5. Certain strategies may have an initial lock-up on investments of one to three
years. In building and maintaining the allocation, the investment consultant
shall strive to limit lock-ups where possible.
6. All investments must have a mechanism for liquidity/exit. Minimum acceptable
standards may include quarterly distributions or fees for early redemptions. In
certain cases, this liquidity may be available once a lock-up period has ended.
(September 2016 Mtg., Bd. Dec. 21)
Source: October 2014 Mtg., Bd. Dec. 98;
Amended by September 2016 Mtg., Bd. Dec. 21

70.010.18.

Rotary International General Fund Investment Guidelines for Cash
Scope
These investment guidelines extend the Statements of Investment Policy for the
Rotary International General Fund (the Fund) and apply specifically to RotaryInternational’s unrestricted and restricted cash.
Distinction of Responsibilities
Treasury and Investment Services will oversee the investments in accordance withthese guidelines.
Maturities
1. As the assets in this fund represent the temporary investment of operating fundsof Rotary International, a substantial portion of the portfolio will consist ofovernight and other very short-term investments.
2. A maximum of 25% of the portfolio may be invested in securities or instruments
which have a maturity date exceeding 181 days from the date of purchase.
3. A minimum of 5% of the portfolio should be available each business day. Thismay be satisfied by maturities or demand features.
4. The weighted average maturity of the portfolio will be limited to 90 days.
5. Floating rate instruments and variable rate instruments must have interest rate
resets or potential reset frequencies of 90 days or less, and an expected final
maturity or weighted average life not exceeding 18 months from the date ofpurchase.
6. The maturity of a security or instrument shall mean the date when final payment
is due. Instruments, which have a variable/floating rate of interest, shall beRotary International Code of Policies
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deemed to have a maturity equal to the period remaining until the next
readjustment of the interest rate or the period until the principal amount can berecovered through demand.
Diversification Requirements
1. Safety of principal, liquidity and marketability should be prime considerationsin the selection of individual securities.
2. The total holdings of any one issue may not exceed 10% of the market value ofthe portfolio, with the following exceptions:a. Sovereign debt issues of AAA/Aaa rated countries and agencies thereof;
b. Diversified money market funds;
c. Savings accounts at Rotary International’s operating banks;
d. Fixed term deposits at Rotary International’s operating banks.
3. With the exception of sovereign debt issues of AAA/Aaa rated countries andagencies thereof, total holdings of any one industry may not exceed 25% of themarket value of the portfolio.
4. All diversification requirements apply at the time of purchase.
Investment Criteria
1. Sovereign debt issues of AAA/Aaa rated countries or agencies thereof.
2. Savings accounts, bankers’ acceptances, fixed term deposits offered by the bankwhere the funds are on deposit.
3. With respect to commercial paper and other short-term obligations, investments
and reinvestments shall be limited to obligations rated (or issued by an issuer
that has been rated) at the time of purchase in a “Tier One” ratings category by
the nationally recognized statistical rating organizations (“NRSROs”) followedby the credit committee of the bank where the funds are on deposit.
4. With respect to bonds and other long-term obligations, investment andreinvestment shall be limited to obligations rated at the time of purchase in oneof the three highest ratings by the NRSROs followed by the credit committeeof the bank where the funds are on deposit.
5. Repurchase agreements 100% collateralized with direct sovereign debt
securities of AAA/Aaa rated countries.
6. Money market funds adhering to the quality guideline described above.
Note that if a security held in the fund is downgraded to a quality not permitted
herein after purchase, the fund may continue to hold the security if Treasury andInvestment Services reasonably believes that the security will mature at par value.
(October 2013 Mtg., Bd. Dec. 30)

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Source: June 2010 Mtg., Bd. Dec. 260;
Amended by October 2013 Mtg., Bd. Dec. 30

70.010.19.

Policy for Investment Consultant Evaluation
A formal written evaluation of Rotary’s investment consultant will be conducted
every five years, unless circumstances dictate the need for a more frequentevaluation. Such circumstances include (but are not limited to) arising conflicts ofinterest, consultant staffing instability or failure to meet Rotary’s changing needs.
The consultant will be evaluated based on the
1. Value added through the consultant’s recommendations on
a. Asset allocation. Specifically, to what extent did the consultant’s
recommendations on asset allocation strategies maximize investment return
while minimizing risk. This criterion will be evaluated by comparing thebenchmark returns and standard deviations of those returns of each fund(Annual Fund, Endowment Fund, PolioPlus Fund, Rotary Foundation(Canada), General Fund, Retirement Fund) at the inception of the relationshipto the benchmark returns and standard deviations of those returns of each fundas recommended by the consultant.
b. Investment managers. Specifically, to what extent did each fund outperformtheir stated benchmarks over a full market cycle.
c. Investment policy and manager guidelines. Specifically, to what extent did
the policies and guidelines recommended by the consultant stipulate
appropriate levels of authority, controls, and reporting, such that the Trustees
and Directors were able to fulfill their fiduciary duties with respect to thefunds.
d. Investment manager terminations. Specifically, to what extent did theinvestment consultant evaluate current investment managers in a timely
manner and recommend termination as needed.
2. Quality and accuracy of quarterly investment reports, including performancemeasurement.
3. Ability to provide specialized studies and reports on specific investment
matters.
4. Stability, depth and competency of the firm as well as the individuals staff
interacts with on a daily basis.
5. Ability to work and communicate with staff and various committees, as well as
responsiveness of the investment consultant.
6. Minimal, if any, conflicts of interest.
7. Experience in working with organizations similar to Rotary.

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8. Peer ratings as published in industry periodicals, or otherwise provided byresearch organizations.
9. Fee structure.
10. Initiative in bringing forward new ideas and keeping Rotary informed of trends
in endowment and foundation investment management.
Proposals from other investment consulting firms will be solicited once every ten
years to ensure services provided by consultant are competitive in scope and price.
The firm retained as Rotary’s investment consultant will be granted a five-year
contract. (October 2014 Mtg., Bd. Dec. 98)
Source: June 2010 Mtg., Bd. Dec. 260;
Amended by October 2014 Mtg., Bd. Dec. 98

70.010.20.

Responsible Investment Principles[Rotary International/TRF] acts responsibly and invests responsibly.
[Rotary International/TRF] recognizes that environmental, social and governancefactors are material to the performance of investment portfolios, the objective ofgenerating high long-term returns, and managing investment risk and aligns withits mission to act responsibly and create lasting positive change.
[Rotary International/TRF] will invest its financial resources and:••••promote alignment with its mission to act responsibly and create lasting positivechange.
incorporate environmental, social and governance factors into the investment
analysis and decision-making process.
consider investments which deliver tangible, measurable positive social andenvironmental impact in addition to the required financial return.
be active and engaged owners and incorporate environmental, social andgovernance factors into the exercise of shareholder rights.

Selection and retention of investments
Maximum economic return is the primary criteria for selection and retention of
investments, except in cases relating to the disposition of securities in certain
circumstances described herein.
At no time will an investment be selected or retained for the purpose of encouraging
or expressing approval of specific activities or, alternatively, for the purpose ofplacing [Rotary International/the Foundation] in a position to contest specificactivities.
[Rotary International/the Foundation] will generally invest in companies
demonstrating sound business practices, including a commitment to environmental
sustainability, progressive work-place policies, responsible business operations

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particularly in jurisdictions that may not have a well-developed regulatory
framework, ethical and visionary leadership, and strong corporate governancepractices.
[Rotary International/TRF] will avoid investing in companies that havesystematically failed to protect the environment, human rights, workers, or prove
unwilling to engage in a meaningful process of change and will typically avoid
investment in companies with egregious environmental profiles, direct involvementwith severe human rights abuses, pervasive or long-standing patterns of
discriminatory behavior, a record of not addressing labor issues, and companies
that derive significant revenue from producing, distributing, or marketing firearms,
tobacco, pornography, or military weapons systems, cluster munitions, antipersonnel mines, and nuclear explosives.
Exercise of shareholder rights[Rotary International/TRF] will exercise its right to vote on corporate matters andtake such action to prevent or correct societal harm or social injury caused by acompany’s actions, products, or policies.
Where a finding has been made that a company’s activities cause societal harm orsocial injury,••[Rotary International/TRF] will vote, or cause its shares to be voted, for a
proposition which seeks to eliminate or reduce the societal harm or social injury
caused by a company’s activities or develop a risk management regime,[Rotary International/TRF] will vote against a proposition which seeks toprevent such elimination, reduction, where a finding has been made that theactivities which are the subject of the proposition cause societal harm or social
injury, except in cases in which the proposition seeks to eliminate or reducesocial injury by means which are found to be ineffective or unreasonable.

[Rotary International/TRF] will not vote its shares on any resolution which
advances a position on a social or political question unrelated to the conduct of thecompany’s business or the disposition of its assets.
Divestment (sale) of individual securities held
Where applicable, [Rotary International/TRF] will sell a security in circumstanceswhere a finding has been made that a company’s activities cause grave societal
harm or social injury and:••it is unlikely that, within a reasonable period of time, the exercise of shareholder
rights will succeed in modifying the company’s activities sufficiently toeliminate the societal harm or social injury, or
it is unlikely that modification of the company’s activities will, within the near
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cause [Rotary International/the Foundation] to sell the security under maximum
economic return criterion, or
it is likely that, in the normal course of portfolio management, the security inquestion will be sold before the action initiated by [Rotary International/the
Foundation] can be completed.

The office of investment will implement these guidelines in a commercially prudent
manner based on its reasoned judgment and consideration of the facts andcircumstances. (February 2022 Mtg., Bd. Dec. 110)
Source: February 2022 Mtg., Bd. Dec. 110

70.020.

RI Reserve Policy
The RI reserve shall be developed annually by the RI Board as part of the budget
process. It shall be based on current industry standards and link relevantorganizational risks to the organization’s operations and activities. (October 2019
Mtg., Bd. Dec. 29)
Source: June 2002 Mtg., Bd. Dec. 302; November 2002 Mtg., Bd. Dec. 183.
Amended by May 2003 Mtg., Bd. Dec. 325; November 2004 Mtg., Bd. Dec. 155; June 2008 Mtg.,
Bd. Dec. 290; June 2013 Mtg., Bd. Dec. 196; October 2019 Mtg., Bd. Dec. 29

70.030.

Foreign Currency Management Policy
Rotary adopts a foreign currency management policy to maximize the effectivenessof global cash management practices by reducing the impact of volatility in foreignexchange rates on Rotary’s operating cash flows and to protect the forecasted valueof anticipated currency exposures while minimizing the cost associated with
implementing currency hedges. Rotary will not hedge for speculative purposes.
The general secretary, through delegation to the chief financial officer, will
establish internal foreign currency management procedures in accordance with thispolicy. The Finance Committee will be responsible for reviewing the proceduresfrom time to time as deemed necessary. (June 2017 Mtg., Bd. Dec. 196)
Source: June 1998 Mtg., Bd. Dec. 395;
Amended by June 2017 Mtg., Bd. Dec. 196

70.040.

Restricted Currencies
It is the policy of RI to minimize funds in countries where the transfer andinvestment of RI funds are restricted. (June 1998 Mtg., Bd. Dec. 348)
Source: October 1985 Mtg., Bd. Dec. 112; February-March 1987 Mtg., Bd. Dec. 315

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70.040.1.

566

Protection of Deposits in Restricted Currency Countries
The general secretary should take appropriate action to protect the US$ value ofdeposits in restricted currency countries. The general secretary shall expedite thetransfer of restricted funds to RI's World Headquarters, and in the interim, utilize
the funds for local expenditures wherever possible. (June 1998 Mtg., Bd. Dec. 348)
Source: January-February 1989 Mtg., Bd. Dec. 265

70.040.2.

TRF’s Use of RI Restricted Funds
RI restricted funds shall be used for Foundation programs in restricted currency
countries. In such cases, RI shall receive US$ credit for the use of such funds. (June1998 Mtg., Bd. Dec. 348)
Source: April 1991 Mtg., Bd. Dec. 314

Cross-References
58.060.2.
Payment for International Assembly Attendance in Restricted
Currency Countries
70.050.

Budgeted Investment Earnings and Investment Earnings Reserve
The investment rate of return assumption used for the budget and five-year financial
forecast will be determined annually based on the status of the investment earnings
reserve and current financial market conditions. The RI Board has established aninvestment earnings reserve. If in any year investment earnings are less thanbudgeted investment earnings, any shortfall will be funded from the investment
earnings reserve fund as a transfer of Board-designated funds. If in any year
investment earnings are greater than the budgeted investment earnings, that excess
will be transferred to the investment earnings reserve fund, subject to a maximum
reserve of US$12 million. Any transfer from the investment earnings reserve is toprovide for any shortfall in investment earnings and is not for the use of additional
general operating expenses. (June 2009 Mtg., Bd. Dec. 271)
Source: June 2002 Mtg., Bd. Dec. 302; June 2004 Mtg., Bd. Dec. 298;
Amended by November 2004 Mtg., Bd. Dec. 58; November 2007 Mtg., Bd. Dec. 121; June 2009
Mtg., Bd. Dec. 271

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A RTICLE 71. R EVENUES
71.010.
71.020.
71.030.

Per Capita and Prorated Dues
LicensingPublications

71.010.

Per Capita and Prorated Dues
There is no exception to the constitutional requirement for uniform per capita dues.
Per capita and prorated dues will be invoiced based on the US Dollar amounts andconverted into local currency where appropriate. Rotary International per capita
and prorated dues for Rotary and Rotaract clubs are nonrefundable. (April 2022
Mtg., Bd. Dec. 139)
Source: April 1991 Mtg., Bd. Dec. 315;
Amended by April 2020 Mtg., Bd. Dec. 150; June 2020 Mtg., Bd. Dec. 190; April 2022 Mtg., Bd. Dec.
13971.010.1.

Standardized Membership Reporting and Billing
There shall be standardized reporting requirements for all RI International Offices
and RIBI. The general secretary shall implement standardized membership
reporting and billing for semiannual dues for all Rotary clubs. (February 1999 Mtg.,
Bd. Dec. 196)
Source: October 1998 Mtg., Bd. Dec. 130

71.010.2.

Revisions to Club Membership Lists
Rotary and Rotaract clubs are required to report their new and terminated members
to RI within thirty (30) days. Rotary and Rotaract clubs are obligated to fulfill theentire financial responsibility of their new members, which includes the full amountof any pro-rata dues and all semiannual dues payments that fall within 180 days ofa member’s admittance date. The general secretary will accept membership updates
via paper or electronic means and will deem the act of submitting membership
updates as certifying the current Rotary or Rotaract club membership list. The
general secretary will deem the membership list in its database as of 1 July and 1
January as the certified membership list. (April 2022 Mtg., Bd. Dec. 139)
Source: November 2007 Mtg., Bd. Dec. 97;
Amended by January 2014 Mtg., Bd. Dec. 96; April 2022 Mtg., Bd. Dec. 139

71.010.3.

Rotaract Club Dues
Rotaract club per capita dues are payable pursuant to Articles 18.030.2., 18.040.1.,
and 18.040.2. of the RI Bylaws on 1 January of each year. (April 2022 Mtg., Bd.
Dec. 139)
Source: April 2022 Mtg., Bd. Dec. 139

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Cross-References
9.020.
Clubs in Arrears to RI

71.020.

Licensing(See also Article 35 “Licensing”)

71.020.1.

Licensee Royalties
The Board strongly supports the protection of the Rotary name and emblem fromunauthorized commercial use. The general secretary is requested to take whateversteps are necessary to ensure continual compliance with RI's licensing agreements,
which assure the maximum receipt of revenues to RI. (June 1998 Mtg., Bd. Dec.
348)
Source: November 1990 Mtg., Bd. Dec. 194

71.020.2.

Review of Policy on Royalties From Sale of RI-Emblem Merchandise
The general secretary will establish and monitor annual licensing targets andbudgets, and make regular reports to the Board on progress in this area. (June 1998
Mtg., Bd. Dec. 348)
Source: October 1993 Mtg., Bd. Dec. 93, pt. 1e; November 1996 Mtg., Bd. Dec. 69

71.020.3.

Royalties on Rotary Emblem Merchandise to the PolioPlus FundAny royalty fees received by Rotary International for the sale of items that promote
the PolioPlus campaign will be transferred to the Foundation’s PolioPlus Fund.
(June 1998 Mtg., Bd. Dec. 348)
Source: June 1987 Mtg., Bd. Dec. 49

71.020.4.

Royalties on Rotary Emblem Merchandise to The Rotary Foundation Annual FundAny royalty fees received by Rotary International for the sale of items under theType 4C license will be transferred to the Foundation’s Annual Fund. (February
2007 Mtg., Bd. Dec. 157)
Source: February 2007 Mtg., Bd. Dec. 157

71.030.

Publications

71.030.1.

Rates for Advertising in Rotary Magazine
The Board shall approve the advertising rates for Rotary magazine. (June 1998
Mtg., Bd. Dec. 348)

Rotary International Code of Policies
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Source: October 1993 Mtg., Bd. Dec. 108

Cross-References
51.010.5.
Official Magazine Advertising Policy

569

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A RTICLE 72. R ISK M ANAGEMENT AND I NSURANCE
72.010.
72.020.
72.030.
72.040.
72.050.
72.060.

Risk Management
Liability Coverage for RI Directors and Officers
Indemnification of Staff
RI Travel Medical
RI Meetings and Programs
Club and District Liability Insurance

72.010.

Risk Management

72.010.1.

Risk Management Guidelines for Rotary Institutes
1. Before entering into any contracts or other formal agreements to secure meeting
accommodations and services, the convener should have legal or insurance
counsel review any sections referring to indemnification and liability for injury
or damage to the persons and property of others.
2. Any requests from a venue or service provider to provide indemnity from RI
for our acts should be carefully reviewed. One concern is RI’s responsibility forphysical damage to buildings at the venue due to negligence on the part of RI
or an institute participant. RI’s liability could potentially result in a multimillion dollar expense if not addressed. If possible, RI’s responsibility for suchdamage should be limited in the contract to an amount not greater than $5
million and the venue’s insurer should agree to provide a waiver of theirsubrogation rights. This is not unreasonable given that RI is paying a fee for useof the venue and this fee indirectly funds the cost of their insurance.
3. Service providers should be required to provide evidence of the insurance coverage
they maintain and, ideally, this requirement should be specified in any contracts
with them. This practice is commonplace in the USA and is becoming more widelyused outside the USA in recent years.
4. Another potential source of catastrophic risk exposure is the area of transportation.
Whenever possible, institute organizers should have participants purchasetransportation services directly from the providers. If this is not possible for aparticular institute, ensure that there are formal contracts in place for alltransportation service providers that include an indemnity provision and insurance
requirements. In addition, insurance certificates should be requested and carefully
reviewed.
5. Institute organizers should carefully review any required rules or operatingprocedures that are required by venue management. These rules will often provide
information on laws in the country which may be pertinent to institute participants
or may be a great resource for “best practices” in that particular facility for safety
and risk management. It is in the best interests of Rotary for institute organizers tounderstand the venue’s rules and ensure that our organization does not introduceRotary International Code of Policies
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hazards in the course of our event. It should also be noted that venues may be able
to assess fines or other penalties to organizations violating their requirements.
6. In the event that the institute plans to pay the expenses of institute speakers orother participants residing outside the host country, the issue of travel medical
and accident insurance should be addressed. Many standard medical insurance
plans do not fully respond to costs incurred outside one’s home country, and it
is rare for any plan to include medical evacuation and repatriation benefits.
Evacuations can involve the need for medical while in transit and private
aircraft or other specialized equipment, which may cost tens of thousands ofdollars.
(June 2002 Mtg., Bd. Dec. 273)
Source: June 1997 Mtg., Bd. Dec. 329;
Amended by June 2002 Mtg., Bd. Dec. 273

72.010.2.

Risk Management for Travel Operations
Whenever general officers, incoming general officers and senior staff personnel of
RI travel as a group, by air or ground transportation, they shall travel in more than
one group, each group to be transported separately. The president and generalsecretary are authorized to approve exceptions to this policy as appropriate after
consideration of the risks involved to the organization. (June 1998 Mtg., Bd. Dec.
348)
Source: July 1978 Mtg., Bd. Dec. 10.
Affirmed by November 1997 Mtg., Bd. Dec. 191

72.020.

Liability Coverage for RI Directors and Officers
The general secretary shall obtain liability insurance for general officers of RI.
(June 2007 Mtg., Bd. Dec. 226)
Source: March 1983 Mtg., Bd. Dec. 222

72.030.

Indemnification of Staff
Rotary International shall indemnify all of its present and former staff for all actstaken under the direction of the board of directors of Rotary International or thetrustees of The Rotary Foundation, or, otherwise, for any acts or decisions made ingood faith and in a manner they reasonably believe to be in, or not opposed to, thebest interests of Rotary International or The Rotary Foundation, while performing
services for Rotary International or The Rotary Foundation to the full extent
permitted by the Illinois General Not for Profit Corporation Act of 1986, or any
successor legislation adopted by the State of Illinois. (October 2019 Mtg., Bd. Dec.
28)

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Source: October 2019 Mtg., Bd. Dec. 28

Cross-References
28.110.
Indemnification of RI Directors and Officers

572

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573

72.040.

RI Travel Medical

72.040.1.

Travel-Related Insurance Funded by RI
The Board has outlined RI’s strategy for travel accident insurance available to RI
travelers. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1997 Mtg. Bd. Dec. 191

72.040.2.

International Assembly Travel Medical Insurance
RI shall obtain travel medical insurance coverage for those official participants in
the International Assembly not otherwise insured by RI, The Rotary Foundation or
RIBI. (June 1998 Mtg., Bd. Dec. 348)
Source: November 1996 Mtg., Bd. Dec. 112

72.040.3.

Travel Medical Insurance for RI Directors
The general secretary is authorized to obtain travel medical insurance for directors
and their partners when their travel is funded by RI. (January 2020 Mtg., Bd. Dec.
85)
Source: May 1991 Mtg., Bd. Dec. 382;
Amended by January 2020 Mtg., Bd. Dec. 85

72.040.4.

Payment of Travel Medical Insurance for Past RI Presidents
RI will provide travel medical insurance coverage for past presidents of RI who are
not current Trustees of The Rotary Foundation, similar to coverage provided for
directors and incoming directors, when past presidents are traveling on Rotarybusiness at RI expense. (June 1998 Mtg., Bd. Dec. 348)
Source: June 1997 Mtg., Bd. Dec. 402

72.050.

RI Meetings and Programs

72.050.1.

Insurance for Rotary Institutes
Rotary International provides adequate liability insurance coverage for each
institute, under the condition that RI has the opportunity to review and approve allcontracts executed by the convener or his or her delegate, and that full cooperation
will be provided in submitting detailed underwriting information to RI and its
insurance carriers on a timely basis. (June 1998 Mtg., Bd. Dec. 348)
Source: March 1997 Mtg., Bd. Dec. 202

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72.060.

Club and District Liability Insurance

72.060.1.

Maintenance of Liability Insurance
Each club shall maintain liability insurance for its activities as appropriate for its
geographic region. (November 2000 Mtg., Bd. Dec. 178)
Source: November 2000 Mtg., Bd. Dec. 178

72.060.2.

Mandatory Participation in Liability Insurance Program for Clubs in the U.S.
1. RI will maintain a policy of general liability and directors andofficers/employment practices liability insurance, with limits deemed
appropriate by the general secretary, protecting RI and clubs and districts
located in the U.S. and its territories and possessions. Each club in these regions
must participate in the program.
2. The general secretary shall have authority to negotiate participation in the
program on either a primary or an excess basis with clubs that have uniqueinsurance risks, including but not limited to clubs that possess all of thefollowing risks:•••

Permanent, full-time employees;
Ownership of real property with substantial acreage;
Services provided to persons with physical and mental disabilities on this real
property.

3. Each club covered by this policy will be billed annually an amount sufficient to
pay for the insurance coverage and related administrative expenses. The amountbilled each club will be based on membership statistics stated in the semiannual
club invoices. The general secretary may vary the amount billed to clubs indifferent areas within these regions based on independent actuarial studies.
4. The general secretary will develop appropriate policies and procedures for
implementing and administering the policy, including mechanisms forcommunicating with clubs and districts regarding their participation.
(January 2015 Mtg., Bd. Dec. 117)
Source: November 2000 Mtg., Bd. Dec. 178; November 2002 Mtg., Bd. Dec. 178.
Amended by February 2001 Mtg., Bd. Dec. 282; November 2009 Mtg., Bd. Dec. 99; January 2015
Mtg., Bd. Dec. 117

Cross-References
41.010.
Travel Insurance for Interactors
41.050.4.
Rotary Youth Exchange General Liability Insurance
41.050.12.
Travel Insurance for Rotary Youth Exchange Students

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End of Rotary Code of Policies
May 2024