05/12/2017

Horizon 2020 Advanced Training Workshop
December 5, 2017 – afternoon (2d part)
Organised by : NCP Brussels, NCP Academy, NCP Japan
Venue: the Delegation of European Union to Japan, Tokyo, JapanThe Brussels Enterprise Agency
NCP Academy – Partner© the Brussels Enterprise Agency – 2017

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Administrative procedures for coordinated projects© the Brussels Enterprise Agency – 201721

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Types of projects and joint actions withJapan in Horizon 2020 (Slide NCP Japan)• Coordinated calls: an agreed co-funding mechanism for aspecific topic• Open calls mentioning a Japanese funding organisation: aJapanese organisation can receive funding if they are part of a
successful consortium and apply at the same time in Japan• Open calls in which participation from Japan is encouraged:
no funding foreseen for the organisation from Japan• Mobility projects (MSCA RISE/ITN): Japanese organisations canreceive funding in order to host European researchers© the Brussels Enterprise Agency – 2017

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What is a coordinated call ?

http://ec.europa.eu/research/iscp/index.cfm?pg=japan• An agreed co-funding mechanism for selected thematic areas• When Third Country participation is required• Currently with Japan: Information and Communication Technology (ICT)• In the past: Aeronautics, Materials including Critical Raw Materials (CRMs),Renewable Energy© the Brussels Enterprise Agency – 201742

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Processes at proposal stage(Coordinated call)
JP International Partner MUST
• Be mentioned by name in Part B of
the proposal (with estimatedcosts)• This should be done by the Project
Coordinator• Provide a draft Coordination
Agreement at proposal stage

JP International Partner does NOT• Need PIC• Need EU login• Fill in Form A• Applicants submit separate proposals (to the EU and to Japan) + asummary of the work to be done under the coordinated proposal• It is RECOMMENDED that the JP International Partner agrees (inwriting) about role, budget, intellectual property rights…
© the Brussels Enterprise Agency – 2017

5Processes at project execution andreporting stage (Coordinated call)
JP International Partner MUST
• Make arrangements with EUPartners• Keep evidence of technicalimplementation

JP International Partner does NOT• Need PIC• Need EU login• Sign the (EU side) Grant Agreement• Fill in Form C (financial statement)• EU and JP entities sign separate grant agreements (respectively withthe EU and with Japan)• EU and JP entities sign a Coordination Agreement
Internal organisation and roles, indemnification, liability, disputes,
intellectual property rights, confidentiality…
http://ec.europa.eu/research/participants/data/ref/h2020/other/gm/h2020-guide-coord-a_en.pdf© the Brussels Enterprise Agency – 201763

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Specific administrative aspects of Coordinatedcalls from JP side (MIC & NICT)

Points of attention•
If a non-EU country is part of the consortium, prior approval of MIC/NICT isrequired•
There is no requirement to form a large consortium of 3 or more partners
on the Japanese side•
No separate proposal is necessary, but Part B needs to be translated inJapanese (summary at proposal stage, full translation if selected)•It is advisable to attend the information seminars of MIC/NICT about thecall or contact MIC/NICT directly•
NCP Japan gives advice on the general conditions, but does not give any
advice regarding the application process for MIC/NICT© the Brussels Enterprise Agency – 2017

7Japanese participants are beneficiary of JapaneseFunding programme (MIC/NICT)

Coordination AgreementEU Login(旧ECAS)

e-Rad+
ProceduresSpecified byFunding Org

Different formats
But same Part B

Coordinator of EU
Member Country A（EU側代表）Proposal Writing

Consortium of EU
Beneficiary
member country B

FundingOrganization(Programme ofJPN )Evaluation NoticePart B (technical annex)- List of all participants-Research detail, budget(Horizon 2020)

Evaluation Report

Part A (Administrative)-Beneficiaries, PIC*NO list of JPN Org-Summary etc-Budget, Ethics

Evaluation

Proposal in Japanese(partially English)

EuropeanCommission

Proposal in English•

Original template ofFunding Organization-Administrative part
-Proposal of Horizon 2020
-Coordination agreement

Coordinator inJapan(日本側代表）

JPN Consortium

Beneficiary
member country C

Organization (s) ofJapan© the Brussels Enterprise Agency – 201784

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Open calls mentioning a Japanesefunding organisation
Set-up and conditions with JST•••

Coordinator must submit toParticipant Portal
Proposal has to be selected
for EC funding
Japanese applicant(s) must
submit to JST
Open 03-08/2018

Conclusion: Japaneseorganisation is part of the H2020
project as any other European
organisation, but applies at thesame time also to JST© the Brussels Enterprise Agency – 2017

9Japanese organizations are part of the consortium of Horizon
2020 and also apply for funding to Japanese fund org.
FundingOrganization

EuropeanCommission(Programme ofJPN)(Horizon 2020)

e-Rad+
ProceduresSpecified byFunding Org

Original template ofFunding Organization-Administrative part
-Proposal of Horizon
2020

Selection

Proposal in English

Part B(Technical)
Uploading PDF

Evaluation Report

Part A (Admin)
Input in system

EU Login(旧ECAS)

Funding application

Submission system

Selected among
winning Proposals ofHorizon 2020

Coordinator(EU側代表）Consortium of Horizon 2020
Beneficiary
member country B

Beneficiary
member country C

Organization (s) ofJapan

Coordinator of Japan(日本代表）© the Brussels Enterprise Agency – 2017105

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Administrative procedures for MSCA projects© the Brussels Enterprise Agency – 201711

Set-up for RISE projects

With Third Country(including Japan) partner:
same sector is possible© the Brussels Enterprise Agency – 2017126

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Example of RISE project withinternational dimension© the Brussels Enterprise Agency – 201713

RISE processes at proposal stage
JP Partner organisation MUST
• Sign a Letter of Commitment(no template, must be signed)• Be described in the Proposal• A scan of the Letter should be
included in the Part B of theProposal by the ProjectCoordinator• Have a PIC and EU login

JP Partner Organisation doesNOT• Fill in Form A• It is RECOMMENDED that the EU and JP Partners agree (in writing)about role, budget, Intellectual property rights…
© the Brussels Enterprise Agency – 2017147

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Processes at project execution andreporting stage
JP Partner Organisation MUST
• Report on tasks executed

JP Partner Organisation does NOT• Sign the Grant Agreement• Fill in Form C (it is done by the EUBeneficiary)• (EU) Beneficiaries must conclude a consortium agreement• It is RECOMMENDED that the EU & JP Partners sign a Partnership Agreement
about use and distribution of funding, legal issues, IPR, confidentiality, scientificresponsibilities to implement action tasks, compliance with grant agreement obligations© the Brussels Enterprise Agency – 201715

Set-up for ITN projects• ETN Implement joint
research training
programmes• EID Doctoral training with
non-academic sector• EJD universities cooperate
to deliver joint/multiple
doctoral degrees• Unspecified number ofThird Country partners© the Brussels Enterprise Agency – 2017168

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ITN processes at proposal stage

JP International Partner MUST

JP International Partner does NOT• Sign a Letter of Institutional
Commitment stating agreement
to ensure the provision ofdoctoral degree (signed)• Be described in the Proposal• A scan of the Letter should be
included in the Part B of theProposal by the Project
Coordinator• Need to fill in Form A (although it
is encouraged to provide PIC
number in section A5)• It is RECOMMENDED that the EU and JP Partners agree (in writing)about role, budget, Intellectual property rights…
© the Brussels Enterprise Agency – 201717

Processes at project execution andreporting stage
JP International Partner MUST
• Provide a copy of the finalagreement to deliver doctoral
degree (if issued by JP)• Report on tasks executed

JP International Partner does NOT• Sign the Grant Agreement• Fill in Form C (it is done by the EU
Beneficiary)• It is RECOMMENDED that the JP Partners are included in the Consortium Agreement
To define internal relationships© the Brussels Enterprise Agency – 201718905/12/2017© the Brussels Enterprise Agency – 201719Conclusions© the Brussels Enterprise Agency – 20172010

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One more request:
please fill in the evaluation form about today’s training.

Tania Van Loon
© the Brussels Enterprise Agency – 2017

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