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Guidelines for Applicants

Heisei Iryo Gakuen Educational Association

HEISEI IRYO MEDICAL COLLEGE

Japanese Language Department

HEISEI IRYO MEDICAL COLLEGE

1.

Enrollment Period / Course Capacity/ Course / Application Period
CourseEnrollment

Applicantperiodcapacity

Medical Welfare
Academic 2-year

Advanced

Academic 1.5-year
Japanese Language 1-year

General2.

Guidelines for Applicants

April

Course length20

1 year60

2 years

October

60

April

20

1 year 6

Application period
August 15th – October 10thMarch 15th – May 10thmonths
1 yearAugust 15th – October 10thAdmission RequirementsApplicants must meet the following requirements:
1

Completion of 12 years of formal education abroad.

2

Able to submit JLPT or other official Japanese language test scores.

3

Medical welfare course applicants should intend to enter into an academic program or work in the medical welfare
field.

4

Japanese 1-year course is for those who aim to acquire Japanese for purposes other than going on to study in Japan,
and who have completed N4 level study in their home country.

*Please see page 5 for official Japanese language examinations.
* Please contact us in advance if there is no official test.

3.

Application Procedure（1）

Application method① Apply in person.
Please contact school beforehand and be sure to bring application and passport.
② Apply through mail.
Applications are only accepted from applicants who have passed a preliminary review (interview, exam,etc.).
③ Apply through affiliated office.
Interviews and testing are carried out by the local affiliate. Applications are only accepted from applicants
who have passed a preliminary review.
（2）

Selection process① Document review based on application form.
② Candidate interview. (Financial Guarantor interview. if necessary)③ Document review based on application materials.
※（3）

Please see page 4 for details.

Financial Guarantor

Financial Guarantors have a special responsibility in supporting a student financially and personally during theirtime in the program. Therefore, the Financial Guarantor must fulfill the following conditions:① Be able to provide periodic financial support to cover the student’s academic fees and living costs.
② Be able to ensure the student prioritizes his/her studies.
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HEISEI IRYO MEDICAL COLLEGEGuidelines for Applicants③ Be able to counsel the student regarding life and academic-related matters during the program.
※ In order to confirm requirement ① is met, the Financial Guarantor is to provide certificates of annual income andbank balance statement.
※ Financial Guarantors do not need to reside in Japan.

4.

Program Fees
（1）

Program Fee Details

Application

Coursefee

Medical Welfare 1-year
1st year

Academic 2-years(Japanese yen)

Entrance fee

Other fees

Total

¥100.000¥620.000¥10.000¥10.000¥760.000¥20.000¥100.000¥620.000¥10.000¥10.000¥760.000¥620.000¥10.000¥630.000

Total¥20.000¥100.000¥1.240.000¥20.000¥10.000¥1.390.000

1st year¥20.000¥100.000¥310.000¥5.800¥10.000¥445.800¥620.000¥10.000

2nd yearJapanese Language 1-year

insurance¥20,000

2nd year

Academic 1.5-years

StudentTuition¥630.000

Total¥20.000¥100.000¥930.000¥15.800¥10.000¥1.075.800¥20,000¥20,000¥100.000¥620.000¥10.000¥10.000¥760.000※ Textbook fees are included in tuition.
※ Need to take out Student insurance. For details regarding student insurance, please see page 8.
（2）

Payment period【April entrance】
Program fees

Amount (Japanese yen)

Application fee¥20,000

Entrance fee¥100,000

Tuition¥620,000

Other expenses¥10,000

Student insurance¥10,000 (2 year course(1 year))

Payment period

Beginning of March.

(by deadline indicated inprogram fee guidelines)【October entrance】
Program fees

Amount (Japanese yen)

Application fee¥20,000

Entrance fee¥100,000

Tuition¥310,000

Other expenses¥10,000

Student insurance¥5,800 (1.5 year course (6 months))

Payment period

Beginning of September.

(by deadline indicated inprogram fee guidelines)‐3‐

HEISEI IRYO MEDICAL COLLEGE（3）

Guidelines for Applicants

Payment method① Payment method
・Program fees are to be paid by bank transfer to the school’s designated account. Please be sure transfers
are conducted in the applicant’s name.

・ Bank transfer fees are to be covered by the applicant.
・In cases of payment by remittance, please submit payment in Japanese yen.

② Caution when submitting payment
・ Once payment is received, under no circumstance will refunds be granted.
・In the case where a visa is not issued by a local Japanese Consulate, based on a request by
the applicant, fees paid, excluding application fee and entrance fees, will be refunded. In that case,transfer fees are to be covered by the applicant.

・If the payment is not received by the deadline, applicants will be withdrawn from thecourse. Please be sure to prepare entrance, tuition and other fees in advance.

・ If you have been issued a Certificate of Eligibility, but wish to decline admission for personalreasons, please follow the prescribed procedures and pay the screening fee only.

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HEISEI IRYO MEDICAL COLLEGE

5.

Guidelines for ApplicantsApplication material

Documents to be provided by applicant
A Documents to be provided by ALL applicants
Documents

Important points
Taken within last 3 months. Please write country of citizenship, full namePicture 8 copies

and date of birth on the back.

Entry sheet

Form designated by school to be filled in.

Entrance application

Form designated by school to be filled in.

ResumeForm designated by school to be filled in.

Certificate of graduation from last school

Please submit original.

attended
Academic transcript from last school attended

Please submit original.

Letter of commitment

Form designated by school to be filled in.

Copy of personal identification

Passport, drivers license, home country citizen ID, etc.

Japanese proficiency

Certification showing proficiency level above Japanese Proficiency Test

certification(JLPT) N5, J-TEST Level F, or other recognized exam.

B Documents to be provided by specified applicants only
ApplicantDocuments

Passport holders

Copy of Passport

Applicants currently enrolled inuniversity

・Certificate of enrollment
・Certified transcript

Applicants who have previously been
employed・Certificate of employment
・Certificate of retirement fromcompany

Applicants who have studied atJapanese language schools
Applicants residing in Vietnam
Applicants with healthcare-related
qualifications

Important points
・Please submit copies of all pages withidentification information.
 Please submit certificates from school attended.
 Please submit certificate with company
letterhead.
 Please include employment period, position,work duties, etc.
 Please obtain certificate from school attended.

・Certificate of Japanese study

Please make sure enrollment period, attendance
record, level, etc., is included on the certificate.

・Certificate of approval・Proof of qualification‐5‐HEISEI IRYO MEDICAL COLLEGE

Guidelines for Applicants

Documents to be provided by Financial Guarantor
A Financial Guarantor living abroad, excluding China (mainland)
Documents

Important points

Financial guarantor form

Form designated by school.

Proof of relationship to applicant

Family register, certificate of residence or other proof of relationship.

Certificate of employment

Certificate of employment, business permit, certified copy of register, etc.

Certificate of bank account balance

To be issued by a bank.

Certificate of income and tax payment

To be issued by tax office or other institution in home country.

B

Financial Guarantor residing in Japan
Documents

Financial guarantor form

Important points
Form designated by school. Please provide details that led up to financial
support of applicant. If additional space is needed, please use A4 size paper.
If you have a relative relationship with the applicant, please submit family

Statement of relationship to applicant

register certificate or other proof. If holding Chinese citizenship, pleasesubmit notarized certificate (family relationship).
If employed, please submit SHOTOKU SHOMEISHO (certificate ofCertificate of incomeincome) or GENSEN CHOSHUHYO (certificate of income andwithholding tax) issued by local city hall.
Please submit a copy of one of the above documents.
If a company employee, please submit a certificate of employment issued

Certificate of employment

by the company president.
If self-employed please submit a copy of one of the following: businessregistration, business permit, income tax return.

Certificate of residence
Certificate of bank account balance

All family members should be included.
Please submit a bank-issued certificate of balance for an account registeredin the Guarantor’s name.

※For any questions, please contact a local affiliate or our school office‐6‐

HEISEI IRYO MEDICAL COLLEGE

Guidelines for Applicants【About Official Japanese language examinations】

Test Title

Implementing Organization

JLPT Japanese-Language Proficiency Test

The Japan Foundation

NAT-TESTthe Administration Committee of Senmon

Level andScore
N5
Level 5

Kyouiku Publishing Co
BJT Business Japanese Proficiency Test（JLRTJapan Kanji Aptitude Test Association

300points

Association for Testing Japanese /J. Test

Level FGOffice250points

Listening and Reading Comprehension）
The J. Test of Practical Japanese
STBJ Standard Test for Business JapaneseApplied Japanese Language Education
AssociationTOP Japanese (TOPJ)
Certificate of Japanese as a Foreign Language
JLCTTOP Japanese (TOPJ)Committee
TOP International Human
Capital Development Organizatio n
General Incorporated Association Foreign
Language Proficiency Testing Organization

The Practical Japanese Communication Exam

Beginner A
Beginner
JCT5Certify Inc.

C－Japanese Proficiency Test Committe e315points

BridgeJapanese Proficiency Test

350points※ If you do not have the results of the examination at the time of application, please submit theexamination voucher.
※If acceptance is not confirmed by the end of October for April term applicants and by the end of May for
October term applicants, the application will be rejected due to incomplete application materials.

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HEISEI IRYO MEDICAL COLLEGE

6.

Guidelines for Applicants

Selection exam
（1）

About the Interview① About Interview Appointments◼

To schedule an interview appointment, please fill out the application form and submit it to the person in
charge of each country.

◼

After confirming the contents of the application form, the school will contact you regarding the interview
date, interview location, and required documents.

◼

Admissions will contact candidates by telephone or e-mail so please include contact number and e-mailaddress by which you can be reached.

②About the day of interview◼

Candidate and Guarantor interviews are conducted.

◼

Please bring the following documents to the interview:①Personal identification (one of the following)・ID
・Passport
Any one of the following, such as.
②Submitted application form
・Please explain to the interviewer any changes to the application form submitted at the time ofthe appointment.

（2）

Application Review◼

Only applicants who have passed the application review will be recommended for document screening.

◼

If insufficient documentation has been provided, the applicant should quickly correct and/or submit theadditional documents necessary.

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HEISEI IRYO MEDICAL COLLEGE

7.

Guidelines for Applicants

Flow of application preparation to immigration process

Application to acceptanceInterview Appointment•Submit application form

Interview (First review )•Interview of the individual and, if necessary, the payer. Only successful applicants will be notified of the document

Application (secondary review )•Submission of Application Documents

Issuance of Certificate of Eligibility through school enrollment
Issuance of Certificate of Eligibility for Resident Status•

Documents regarding enrollment procedure will be sent to applicant.

Enrollment Process (payment of program fees)•As soon as enrollment procedures are completed, a Certificate of Eligibility and Letter of Acceptance will be sent tothe applicant.

Visa Application•

Please apply at a Japanese Consulate.

Departure for Japan•8.

Please contact the school as soon as your departure date for Japan is confirmed.

Student insurance
In order to ensure the safety and health of exchange students during their stay in Japan, enrollment in disaster and national

health insurance is required.
◼

National health insurance
・ Applications are to be submitted at the city hall in which the student lives.
・ Monthly costs vary according to region, but they are approximately ¥2,500.
・ Upon entry into the national health care system, 70% of healthcare costs are covered by the government,with students responsible for only 30%.

◼

Student disaster insurance・Students will enter a student disaster insurance plan. Cost varies according to length of enrollment.
・This insurance covers students in the event of sickness or injury.
・In the event an exchange student is stricken with a severe injury or sickness and needs surgery, travel to Japan
as well as accommodation costs of the student’s parents are also covered.
※ Some illnesses are not covered under this plan.
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