THE JAPAN SOCIETY
2019
ANNUAL GENERAL MEETING
TRUSTEE ELECTIONS

Notice of the 2019 Annual General Meetingat the Embassy of Japan, London on Wednesday 19 June

THE JAPAN SOCIETY (THE “COMPANY”)

NOTICE OF ANNUAL GENERAL MEETINGNOTICE IS HEREBY GIVEN that the ANNUAL GENERAL MEETING of the Company will be held on 19 June2019 at 6.00pm at the Embassy of Japan, 101-104 Piccadilly, London W1J 7JT. The business of the meetingshall be to record thanks to Sponsors and Benefactors and to consider, and if thought fit, pass the following
resolutions:
1. To receive and adopt the audited annual accounts of the Company for the financial year ended 31
December 2018 and the Trustees’ Report.
2. To reappoint Richard Place Dobson as auditors and to authorise the Board to approve theirremuneration as thought fit.
3. To elect or re-elect Ordinary Trustees of the Japan Society to fill certain vacancies arising.

BY ORDER OF THE BOARD___________________________H C POTTER
Chief Executive
Dated: 3 June 2019
Registered office: 13/14 Cornwall Terrace, London NW1 4QPNOTES12345The full accounts may be seen on the Company’s website (www.japansociety.org.uk) or may be requested in hard
copy from the registered office.
A list of candidates for election or re-election to the vacancies as Ordinary Trustees, together with biographicaldetails of the candidates, are also enclosed..
A member of the Company is entitled to appoint a proxy to exercise all or any of his or her rights to attend,
speak and vote at the meeting. A form of proxy is enclosed with this notice. The proxy must be a member of theCompany or, in the case of a corporate member, its authorised representative.
To be effective, the instrument appointing a proxy and any authority under which it is executed (or a certified
copy of such authority) must be deposited at the registered office of the Company not less than 48 hours before
the time for holding the meeting. Completion and return of the form of proxy will not preclude members from
attending and voting in person at the meeting. If you have appointed a proxy and attend the meeting in person,
your proxy appointment will automatically be terminated.
To comply with security policy at the Embassy of Japan, members are asked to notify the Society in advance of
their intention to attend the AGM. Please bring a copy of your booking confirmation, together with some form ofphotographic ID with you to the meeting.

3Appendix
Election of Trustees
The Board of the Company currently consists of a Chairman, two Vice-Chairmen, two appointed Officers(Solicitor and Treasurer), two ex officio Trustees (one additional Vice-Chairman, the deputy head of mission
at the Japanese Embassy, and one Ordinary Trustee, a member of the Japanese Embassy) and ten Ordinary
Trustees.
As set out in the Articles of Association, the total number of Trustees on the Board should be no more thantwenty, and there should be no fewer than four Ordinary Trustees.
One-third of the Ordinary Trustees is required to retire by rotation each year. Those who have retired byrotation may stand for re-election but no one may serve for longer than six consecutive years as a memberof the Board.
The Board has appointed a nominations committee currently comprising Bill Emmott (Chairman), TetsuroHama, Tim Harding, Sue Hudson, Shinichi Iida (ex-officio Trustee) and Heidi Potter (Chief Executive). This
committee reviews the skills that are required on the Board from time to time and the succession policy; andit makes recommendations to the Board on possible future appointments.
This year it is expected that, as a result of the requirement to retire by rotation and some resignations, there
will be four vacancies for Ordinary Trustees which may be filled at the annual general meeting (the “AGM”).
One Ordinary Trustee, Yoji Saito, will retire by rotation and has indicated that he is willing to stand for reappointment. The Board warmly recommends his re-appointment.
There are three other people standing for election to the Board as Ordinary Trustees. Tadaharu Iizuka,Neil Riley, and Pernille Rudlin; they share between them a varied experience and active involvement indeveloping links between Japanese and British communities which will be of great benefit to the Japan
Society. The Board proposes their election. Biographical details of all four Ordinary Trustee candidates are set
out in this Appendix.
Overall, there are four candidates for election to fill a possible four Ordinary Trustee vacancies on the Board.
Members are therefore asked at the AGM to cast their votes “For” or “Against” each candidate. Members
may also select the “vote withheld” option if they do not wish to vote for or against any particular candidate,although a vote withheld in this way is not a “vote” by law and will not be counted in the calculation of the
proportion of votes “For” and “Against” a candidate.
We are always looking for new people to be involved with the Japan Society in different capacities, including
as committee members and as Trustees and are delighted that so many people are willing to volunteer theirskills to the Society. We encourage members to let us know at any time during the year if they would like to
be more involved. Suggestions of names of people to be considered for committees or for the Board should
be made to any member of the nominations committee or indeed any member of the Board.
Members may vote, as normal, in person at the AGM on 19 June 2019 or by proxy. A proxy form is enclosed
in this booklet for this purpose.

4

Biographical Details of the Candidates for Ordinary Trustees 2019
TADAHARU IIZUKA

NEIL RILEYTadaharu Iizuka has been living in the UK since 1981.

Neil Riley is a banking and finance professional whospecialises in dealing with the Japanese market. He
has spent most of the past 25 years either living inJapan, or working in Japan-related roles.

He made the decision to come to the UK afterworking for seven years as a sales representative witha foreign-owned pharmaceutical company.
Tadaharu was born in Niigata Prefecture and raised
there until the age of 15. He attended high schoolin Kanagawa Prefecture and studied politics at Hosei
University in Tokyo.
After arriving in the UK in 1982, Tadaharu joined theTazaki Group, working for 16 years across various
business sectors, including the import of Japanese
food, residential property and recruitment, and being
appointed in turn as manager, general manager, anddirector. During his last three years with the Grouphe served as its Deputy Managing Director.
In 1998, Tadaharu took up the position of Managing
Director for Centre People Appointments Ltd inLondon and has worked with the company to thepresent day. Centre People Appointments Ltd was asubsidiary company of Japan Centre until September
2017, before recently being taken over by Quick Co.
in Japan.
Outside his work, Tadaharu is a committee member of
the Japan Association in the UK and the Chairpersonof Niigata Kenjin Kai.
He belongs to a Japanese Working Group whichaims to establish a Japanese care home for Japaneseelderly residents in the UK, as well as serving on theSakura Cherry Tree Project committee.
Tadaharu enjoys playing golf and reading.

Neil is Director, Head of Japan Desk at Barclays
Bank Plc London, where he builds and maintains
relationships with Japan-parented Corporates andFinancial Institutions. He has also spent time inprevious roles at the Bank of Tokyo Mitsubishi Ltd(London), Deutsche Bank AG (London and Tokyo),and HSBC (Tokyo and Moscow).
In the mid-2000s Neil established and ran a businessin Japan: a winter sports themed travel agency andproperty fund aimed at international ‘inbound’visitors. Through this role he spent three years
living in Echigo Yuzawa, Niigata Prefecture, and wasappointed as ‘Tourism Spokesperson for Niigata
Prefecture’ (Niigata-ken Kankou Karisuma) by the
local government. As a means of enhancing PR for
the Niigata region, Neil once achieved the Guinness
World Record for “Most Different Ski Lifts Ridden in
24 Hours” (42).
Neil read Politics and East Asian Studies (JapaneseLanguage) at the University of Newcastle Upon Tyne.
This course took him to Japan for the first time in1994, taking one year of exchange study at Fukuoka
University, Kyushu. He took his MBA at the Universityof Nottingham, specialising in Corporate Financeand Business Ethics and graduating with Distinction
in 2012.
Neil is married with two daughters, who have joint
British-Japanese citizenship.

5PERNILLE RUDLIN

YOJI SAITO

Pernille Rudlin was partly brought up in Japan andspent one year as a student at Hiroshima University.
After graduating in Modern History & Economics fromOxford University, she was one of the first graduate
trainees at the American PR firm Burson Marsteller.
She then worked for Mitsubishi Corporation for 9
years in sales in London and Tokyo, and also in HRand corporate planning.

Yoji Saito has spent much of his life abroad. Three
years in New York from the age of six, were followedby time in Bangkok, Singapore, Dusseldorf andLondon as well as Japan. Having lived in London forover six years, he is particularly fond of this city.

After taking an MBA at INSEAD, she worked fora British IT company, running a team of artificial
intelligence programmers and was also Director ofExternal Relations for the global marketing unit atFujitsu.
She has been running her own business for thepast 15 years, primarily representing the American
firm Japan Intercultural Consulting, which provides
training and consulting to hundreds of Japanesefirms and their partners across Europe, Middle Eastand Africa.
Her interest in bridging cultures throughcommunication, business and education has led toher becoming a trustee of New Routes Integration,
which helps refugees and asylum seekers integrate
into British society and an Associate of the Centre forJapanese Studies at the University of East Anglia.
She is a columnist for various Japanese publications
and the author of several books and articles on crosscultural communications and business.

6He arrived in London in 2012 to take up the postof Product Marketing Director, Living Environment
Systems at Mitsubishi Electric Europe B.V. andin 2015 was appointed President & CEO of thecompany and regional CEO for EMEA.
After graduating in English from Sophia University,
Tokyo, he joined Mitsubishi Electric Corporation in1983. After working in the Planning & Administration
Division, Living Environment Systems at the Tokyo
Head Office and in the Global Marketing Department
at the Shizuoka Works, he was transferred toMitsubishi Electric Consumer Products, Thailand in2003 as Manager in the Marketing Division.
His time in Bangkok was followed by a posting inSingapore, before a return to Head Office in 2006. In2010, he was appointed General Manager, Planning& Administration Division, Living Environment
Systems, where he remained until his posting toLondon.
As well as loving county music, Yoji Saito is interested
in all sport, but tennis and golf in particular. His
biggest regret is not having enough time to play. Hiswife, Noriko, is based in Tokyo, but enjoys spendingtime on extended stays in London. They have threegrown up daughters, all living and working in Japan.

please detach here and return to the Japan Society

THE JAPAN SOCIETY

PROXY FORM for the ANNUAL GENERAL MEETING 2019
I/We, being a member of The Japan Society, hereby appoint the Chairman of the meeting (see note 3) /........................................................................................................ as my/our proxy to vote for me/us at the Annual General
Meeting of The Japan Society to be held on Wednesday, 19 June 2019 and at every adjournment thereof.
Name (please print).......................................................................................................................

Category of membership

Individual

FamilyCorporate

Name of corporate
member (if applicable).......................................................................................................................

Signature.......................................................................................................................

Dated....................................................................................................................... 2019
Instructions to Proxy

Please indicate with an “X” in the boxes below and overleaf how you wish the proxy to vote. The Proxy will
vote or withhold their vote, at his or her discretion, on (a) any resolution listed below if no instruction isgiven regarding that resolution and (b) on any other business transacted at the meeting.
For1

Receiving the Accounts and the Trustees’ Report

2Re-appointment of the Auditors

3

Election of Tadaharu Iizuka as Ordinary Trustee

4Election of Neil Riley as Ordinary Trustee

5Election of Pernille Rudlin as Ordinary Trustee

6

Re-appointment of Yoji Saito as Ordinary Trustee

AgainstVote
withheldNotes
1 A member of The Japan Society is entitled to appoint a proxy to exercise all or any of his or her rights toattend, speak and vote at a general meeting of The Japan Society.
2 Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you
have appointed a proxy and attend the meeting in person, your proxy appointment will automatically beterminated.
3 If you wish, you may delete the words “the Chairman of the meeting” and insert the name of a proxy ofPlease return this form to the following address:
The Japan Society, 13/14 Cornwall Terrace, London NW1 4QP
or by email to: heidi.potter@japansociety.org.uk

please detach here and return to the Japan Society

your choice. The proxy must be a member of the Japan Society or, in the case of a member which is acorporation, its authorised representative. Please initial any alteration. A proxy must attend the meeting
to represent you.
4 The completed and signed proxy form (and, if relevant, the power of attorney or other authority underwhich it is signed, or a certified copy of that power or authority) must be received at 13/14 Cornwall
Terrace, London NW1 4QP not less than 48 hours before the meeting or the adjourned meeting or, in thecase of a poll, not less than 24 hours before the time appointed for taking the poll.
5 To direct your proxy how to vote on the resolutions mark the appropriate box with an ‘X’. If no voting
indication is given, your proxy will vote or withhold their vote at his or her discretion. Your proxy will
vote (or withhold a vote) as he or she thinks fit in relation to any other matter which is put before themeeting.
6 The vote withheld option is provided to enable you to instruct the proxy not to vote on any particularresolution. However, it should be noted that a vote withheld in this way is not a “vote” by law and will not
be counted in the calculation of the proportion of votes “For” and “Against” a resolution.
7. Any power of attorney or any other authority under which this proxy form is signed (or a duly certified
copy of such power of authority) must be included with the proxy form.
8. If you submit more than one valid proxy appointment, the appointment received last before the latest
time for the receipt of proxies will take precedence.