2/28/2014

Shared print in action, frameworks
and futures
Shared Print Forum
Keio University Media Center
Emily Stambaugh
28 February 2014

Contents• Overview of University of California Libraries• Overview of UC Shared Print and frameworks forcollaboration• Shared print journal management: an evolution
to regional management• Considerations for shared monographs

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Overview ofUniversity of California Libraries
10 state funded campuses
100 libraries
2,400 library staff
400,000 students and faculty
38 M print volumes
2.7 M items circulated or exchanged (7%)
40,000 books lent
50,000 books borrowed
3.5 M digitized (9%)
2 Regional Library Facilities
Collection development network
California Digital LibraryHigher Education Economics
and UC Libraries’ response
University investment in ARL libraries declined
from 7% in 1960s to 3.7% in 2000s*
1997
2004
2006-2009

2008
2018

CDL is founded, online catalog and licensing
Shared print program
Google mass digitization
WorldCat Local (Next Gen Melvyl)
HathiTrust
Western Regional Storage Trust (WEST)
Content for the 21st Century and beyond
SRLF and NRLF full

*Challenges Facing Research Libraries. Report to OECD, 2002. Webster. American Association of Research Libraries

22/28/2014History of theUC Shared Print Program
2004-2008••••

JSTOR, IEEE
Shared Print for Licensed Content
Canadian Fiction and Poetry, other subject or area studies-based projects
Prospective monographs explorations

2007-2013•••

Research and Experimentation Phase

Operational Phase

Proposal Retrospective Shared Print Service (WEST)
Shared Print in Place Policies and Monographic Series
CDC 21st century collections policy adoption

2013-2018

New Strategic Plan

Existing shared print activities
Policies, Models, Services andToolkits• Persistence Policy• Shared Print in PlacePolicies• Toolkit for sharedmonograph proposals• Journal de-duplication
service at SRLF

Strategy development
Operations best practices

Retrospective (3)• WEST Print archives• JSTOR Print archives• IEEE Print archive

Prospective (42)
• Shared print for licensed
journal content• Monographic series• EEBO microform archive

http://www.cdlib.org/services/collections/sharedprint/32/28/2014

Possible future projects• Annual print serials archiving campaigns to the RLFs
• Shared print monographs program• Coordinated digitization and print retention of federaldocuments• Assessments and policy revisions• Deaccessioning duplicates of SP collectionsFrameworks for Print Collaboration:
Goals Served
Retrospective

Journals

Prospective
Subscription costsavings

Rapid space
reclamation

Reduce processing
costs
Breadth ofcollections

Monographs

Breadth ofcollections?
Deep staff
integration

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Shared Print and Shared Storage
contrasted (Part 1)
Shared Storage

Shared Print

Holdings Location

Storage facility

Libraries andstorage facilities

Selection for
Deposit orRetention

Unilateral decision,
satisfies one
institution’s goals

Group decision,
satisfies multiple
institutions’ needs

Deposit orRetention
ApproachFirst in, single copy

Annual Archiving
Cycle

Shared Print and Shared Storage
contrasted (Part 2)
Shared Storage

Shared Print

Indefinite

Defined period

No withdrawals(10, 25 years)

Ownership

Retained bydepositor, recalls
allowedInstitutionalBenefits

Pace of deposits
determined locally

Not addressed,transferred toArchive Holder
Pace of library
space reclamation
guaranteed

Facility Operational
Benefits

One-to-one
relationship

Retention Period

Many-to-many
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Shared Print for Journal Backfiles
An evolution from consortial to regional

JSTOR
Archive @SRLF

10 UC Libraries’
JSTOR Holdings

850 titles

WEST
109 Libraries * 19 states * 6 storage facilities * 20 “Archive Holders”

Archived• 350,000 vols
• ~15,000 journals• ~30,000 titles
Space potential• 1 M+ volumes• 1 research library6

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What is WEST?
• WEST is a retrospective shared print journal
repository program among research libraries
in the Western Region of the United States• Goals– Preserve the scholarly record through distributed
retention commitments and consolidation ofsome archives– Provide access to retained materials– Create opportunities to reallocate library space

Key Features of WEST
• Planning Phase (2009); implementation phase (2011-2013);
sustainability phase (2014-2016)• Print journal archives held in multiple storage facilities and libraries• Annual collection analysis to determine “what to archive next?”• Titles selected by risk categories, including print only titles• Annual archiving cycles to consolidate and disclose selected titles• Active validation only for the most at-risk titles• Retention period 25 years (to 2035)• Ownership by Archive Holder, transferred via gifts process• Share upfront costs of archive creation, not ongoing costs ofretention

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Title Categories and Archive Types
Title Category = Expression of risk
Archive Type = Expression of effort to be placed on holdings verification andenvironmental conditions

Title CategoryRisk

Archive TypePrint-onlyHigher Risk

Gold

ArchiveLocation

Storage Facility
P+E,
no digitalpreservation

Moderate risk

SilverLower Risk

BronzeP+E
with digitalpreservation

Storagefacilities and/or
Libraries

Annual Archive Cycles
Collection
Analysis

ReportingSpringFall, Winter,
SpringDisclosureand Access

Title lists
confirmed

Summer, Fall,
WinterValidation:
Volumeand Issue

2 Calls forHoldings

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WEST Assessments• Assessment 2014 and 2016 to support
strategic planning.
• First assessment:– Value of WEST in relation to other trusted services– Identify changes to the existing program– Explore possible future directions

Considerations for Shared Print
Monographs
Goals (monographs) 2013-2018• To maintain a print collection of record• To provide robust access to the formats (print andelectronic) that best support research andteaching.
• To create an ecosystem of monograph collections
and partnerships within which users can readily
access shared, retained print monographs, andlibrary staff can make local decisions in asystemwide, regional or network-level context.

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What is different about monographs?
and our ability to collaborate?
Journals

Monographs• article desired unit
• p+e used similarly• e-preferred• e-versions licensed• document delivery
feasible• more space per title-level
decision• collaboration affects
disciplines uniformly• book (volume) desired unit
• p+e used differently?
• conversion to e- slowing• lending e-books limited• delivery of full-text
uncertain• thin holdings• de-selection costly• collaboration can affectdisciplines differently

Network-level Collaboration
Opportunities• OCLC Cloud sourcing shared research collections• OCLC Print Management at Mega-Scale
Research library context• Need for collection analysis• Declining investment in ARL Libraries• Emphasis on special collections - who will support thegeneral research collections?
• Non-ARL libraries’ desire to support stewardship elsewhereand gain access – what is the business model? How can wehelp?

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On Digitization and Print Collaboration
Can we leverage digitized print to support digital conversion?
Aggregate Print Collections

Digitized Print
Put this print to work…

…to digitize this print?

PublisherProvided
e-Users and services for physical goods
Can we implement popular delivery services from print and digital
repositories to better support research?
…and garner financial support from users and client
libraries to support digitization?

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Cloud-service layer
Discovery & Delivery
Download  Ship  Scan  Reprint
Powered byenhanced accessservices
Supplied byrepositories• Digitization• Scan-on-demand• Direct delivery by mail• Print-on-Demand• Digital (e.g. HathiTrust)• Shared Collections inStorage• Shared Collections in Place• Archive Holders

Supported by• Non-Archive Holders
Libraries (+others?) • Users?
• Departments?

Frameworks for Print Collaboration:
Goals Served
RetrospectiveJournals

Monographs

ProspectivePreservation? Space?
Service integration?
Increase use?
Support digitization?
Redistribute resources?
Reinvestment in libraries?

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Areas for future research andexperimentation• User behavior research– Desired p+e uses during the research lifecycle– Unmet demand– Trends in long-form publication• User interest in direct delivery• Controlled study: print use, direct delivery,
and preservation risk• Cost modeling, library logistics (re)modelingThank you!
UC Shared Print website
http://www.cdlib.org/services/collections/sharedprint/
WEST website
http://www.cdlib.org/services/west/
Emily Stambaugh
Shared Print Manager
California Digital Library
University of California, Office of the President

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