RAINFOREST ALLIANCE
Instructions for Cocoa Groups in Ghana,Côte D’Ivoire, Cameroon, and Nigeria on
National Identification Requirements
Version 2© 2021 Rainforest Alliance. All rights reserved.

The Rainforest Alliance is creating a more sustainable world by using social and market forces
to protect nature and improve the lives of farmers and forest communities.

Translation Disclaimer
For any question related to the precise meaning of the information contained in thetranslation, please refer to the official English version for clarification. Any discrepancies ordifferences in meaning due to translation are not binding and have no effect for auditing orcertification purposes.

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Document Name:

Document Code:

Version:Rainforest Alliance Protocol: Instructions
for cocoa groups in Ghana, Côte
d'Ivoire, Cameroon, and Nigeria on
National Identification requirements

SA-CP-AF-1-V2

SA-CP-AF-1-V2

Dateoffirstpublication:

Date of revision:

Valid From:

Expires by:

July 2020

June 30, 2021

July 1, 2021

June 30, 2022

Developed by:Standards and Assurance Department

Approved by:
Director of Standards and Assurance

Linked to:
SA-P-AF-6-V2 Policy For Farm and Supply Chain Certification In Cocoa
SA-S-SD-1-V1.1 Rainforest Alliance 2020 Sustainable Agriculture Standard, Farm
Requirements and all other annexes, guidances and policies listed in this document

Replaces:
Instructions and clarifications for certified groups in Ghana and Côte d'Ivoire

Applicable to:
Farm certified entities audited against the 2020 Sustainable Agriculture Standard

Country/Region:
Côte d’Ivoire, Ghana, Nigeria and Cameroon

Crop:

Type of Certification:

Cocoa

Farm and Supply Chain Certificate
holders

These instructions, which are specific context interpretation (contextual Protocol) arebinding. This means that it must be adhered to for those party or parties as indicatedin the "applicable to, "Crop’’ and ‘’ Region’’ sections.
Any use of this content including reproduction, modification, distribution or republication,
without the prior written consent of Rainforest Alliance is strictly prohibited.

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INTRODUCTION
This document contains specific implementation instructions for Certificate Holders (CH) at
farm actor level to implement the requirements related to the collection of National
Identification (ID) numbers for farmers. Different sections of the policy apply to Côte d’Ivoire,Ghana, Nigeria and Cameroon (further details regarding the applicability of therequirements in the Cocoa Policy for each country are available in in the table on page 7 of
the Cocoa Policy 2.0 )1. GOVERNMENT ISSUED ID
Related requirements
Requirement

SourceApplicability

Requirement 1.2.4.

Rainforest Alliance2020 Sustainable
AgriculturalStandard. Farm
Requirements

All countries

Rainforest Alliance:
Policy For FarmAnd Supply Chain
Certification In
Cocoa V.2.0

Côte d’Ivoireand Ghana

An up to date registry of group members is kept,
containing for each group member the required
information according to the group registrytemplate on the Rainforest Alliance certification
platform.
Requirement 1.5.a
The National ID number of all group members inpossession of such must be indicated in the new
GMR template. CHs in Côte d’Ivoire must indicate
the National ID number for at least 30% of groupmembers. CHs in Ghana, must indicate theNational ID number for at least 20% of groupmembers.

Instructions
The official identification document number must be entered for each group member in theGroup Member Registry using the new Group Member Registry (GMR) template, Which canbe found here: https://www.rainforest-alliance.org/business/resource-item/annex-s13-groupmember-registry/. The same National ID number that is entered in the GMR must also be usedon receipts issued to farmers for the sale of certified cocoa and in all documentation ofpurchases and payments kept at the IMS level). The name of the person on the official
identification document must match the name of the person in the registry and on
transaction documentation.

SA-CP-AF-1-V23

GHANAFor groups in Ghana, the personal ID number of the Ghana Card is required. The number thatshall be indicated in the Group Member Registry is the 13-character personal ID number
located on the front of the Ghana card (for example, GHA-123123123-1).

In the Group Member Registry, please indicate the 13 character Personal ID number without
any spaces or hyphens.
For e.g.: If the Personal ID Number indicated on the Identity Card is: GHA-123123123-1, in theGMR, it must be entered as: GHA1231231231

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4CÔTE D’IVOIRE
For producers in Côte d’Ivoire, there are two options:•If the producer is in possession of a new National Identity Card (Carte Nationaled’Identité - CNI), the NNI (Numéro National d'Identification) on the flip side of
the card must be indicated.

•If the producer is not in possession of a new identity card (CNI), the “numérod’immatriculation” which can be found either on the old national Identity card
(Carte Nationale d’Identité) or on the voter’s card (Carte d’électeur), must beindicated.

Carte Nationale d’Identité

Carte d’électeur

The “numéro d’immatriculation” is locatedright beneath “Carte Nationale d’Identité”.

The “numéro d’immatriculation” is locatedright beneath the date of birth.

This number is composed of one letter and ten digits. In the Group Member Registry / Member
list, please indicate the letter and numbers with no spaces between the characters.
For e.g.: If the “Numéro d’immatriculation” indicated on the “Carte Nationale d’Identité” is:C 1234 5678 90, In the GMR, it must be entered as: C1234567890
For non-Ivorian producers, producers should be registered using the ID number indicated on
their National ID (Carte Consulaire for Burkina Faso and NINA for Mali).

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Carte Consulaire Burkina Faso

Carte NINA Mali

On the Consular Card of the Republic ofBurkina Faso, the registration number islocated on the right side of the card
towards the bottom. It always begins withthe letters BF followed by 18 digits. In theGMR, please indicate the letters and digits
with no spaces.

On the National ID card of Mali, the« Numéro d’Identification Nationale » (NINA)
is located on top of the card. It is
composed of 14 digits and one letter. In theGMR, please indicate the letters and digits
with no spaces

2345
45667878901
901234234W
W
1123

For Nigeria and Cameroon, there is currently no requirement on the minimum percentage ofgroup members which needs to indicate their National ID number. Nonetheless, it isencouraged to record as many ID numbers as possible in the GMR. The National ID number
must be indicated following the instructions below:

NIGERIAFor producers in Nigeria, the 11-character National Identity Number (NIN) is requested. The NIN
can be found on the National Identity Number slip issued to every citizen who has enrolled with
the National Identity Management Commission. In the Group Member Registry / Member list,please indicate the characters with no spaces.

CAMEROONFor Cameroon, any of the old, new or provisional national ID formats will be accepted. In theGroup Member Registry / Member list, please indicate the letters and digits with no spaces.

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