INDIAN INSTITUTE OF BANKING & FINANCE

INVITES OFFERSFOR
HIRING OF PREMISESUNDER TWO BID SYSTEM
ON LEASE AT LUCKNOW

Indian Institute of Banking & Finance,
Professional Development Centre - Northern Zone,
C-5/30, Safdarjung Development Area(SDA),
Outer Ring Road, Opp. IIT Delhi,
NEW DELHI-110 016

INDIAN INSTITUTE OF BANKING & FINANCE

OFFER DOCUMENT INVITING OFFERS IN TWO BID SYSTEM
FOR HIRING PREMISES TO IIBF AT LUCKNOWThe Offer document consists of the following:

TECHNICAL BID:
1. Notice Inviting Offers
2. Instructions to offers
3. Terms and Conditions
4. Forwarding Letter
5. Technical Details of the Premises Offered
6. Financial Bid (Rate/Rental details of the premises offered.)

All the above mentioned documents are to be submitted to IIBF duly
signed by the offerer/s on all pages.

***********

INDIAN INSTITUTE OF BANKING & FINANCE

INVITES OFFERS FOR HIRING OF PREMISES UNDER TWO BID SYSTEM ON
LEASE AT LUCKNOWNOTICEREQUIREMENT OF PREMISES
Indian Institute of Banking & Finance (IIBF) invites sealed offers for premises in two bid
systems for its Development Centre at Lucknow. The premises should be commercial approved
or a building conforming to the conditions stipulated by concerned Government authority/ies
for commercial use. Interested parties who are ready to offer their premises on lease basis may
submit the proposal.
Premises required at:
Sr. Name of the City
No.
1
Lucknow

Preferable Location
Hazratganj, Mahanagar and Gomtinagar

Approximate carpet
area
3000 to 4000 sq. ft.

The premises should be available with all the facilities including adequate Power, Water
supply, parking space, space for signage Board, lift, generator, ramp, space for installation of
V-SAT / RF antenna/Solar Panels at the terrace within the offered monthly rent.

1
2
3
4
5

Bid Reference No.
Date of Commencement of Bid download
Last Date for Submission of Bid
Date and Time of Opening of Technicalcum Eligibility Bid
Place of Physical Bid Submission &Opening of Bids

6

Contact Person

7

Validity of Bid

IIBFNZ/BID/1/24
01.02.2024
21.02.2024 till 03.00 pm
21.02.2024 at 04.00 pm
Indian Institute of Banking & Finance,
Professional Development Centre Northern Zone,
C-5/30, Safdarjung Development
Area(SDA),
Outer Ring Road, Opp. IIT Delhi,
NEW DELHI-110 016
Mr Sanjay Agarwal,
Assistant Director
Mobile: 7838136460
Email:se.pdcnz1@iibf.org.in
120 days1. The prospective offerers meeting the above requirements are requested to download theOffer Document from the Institute’s website www.iibf.org.in under head “Tender”
2. Duly filled in offers placed in a Sealed Envelope Super- scribed as “OFFER FOR HIRINGOF PREMISES at Lucknow shall be submitted up to 3.00 pm on 21.02.2024 at Indian
Institute of Banking & Finance, Professional Development Centre - Northern Zone, C-5/30,
Safdarjung Development Area(SDA), Outer Ring Road, Opp. IIT Delhi, NEW DELHI-110 016

3. Technical bids will be opened in the presence of bidders who choose to be present at thetime of opening the bid. The above schedule is subject to change. Any changes on thenotice / corrigendum / addendum will be published on the Institute’s website. The date andtime of opening of the commercial bid will be intimated to the technically qualified bidders
at a later date.

Instructions to Bidders
SUBMISSION OF BID:
The bids shall be submitted in two separate sealed non-window envelopes, one containing
Technical Bid (envelope 1) and other Commercial Bid (envelope 2), both to be submitted
together in one envelope (3rd envelope) duly sealed and super scribed as Offer of Premises for
IIBF Development centre at Lucknow.
Bidders must ensure before submitting their bid that the bid document including corrigendum(if any) has been duly signed (compulsory) and stamped (if required) on each page.
The Institute reserves the right to accept/ reject any or all the bids without assigning any reason
whatsoever.
Bids/applications received through brokers/ property dealers on behalf of the owner will be
liable to be rejected out-rightly. No brokerage will be paid by the IIBF.
Only the bidder or authorized representative on behalf of the bidder, carrying an authority letteror power of attorney with him/ her along with photo ID and address proof shall be allowed toattend any meeting/ bid opening. Corrigendum if any can be issued up to one (1) day before
the date of bid submission and thereafter also. Hence, bidders are advised to visit IIBF’s
website regularly.

TERMS AND CONDITIONS
1. Applicant must have clear marketable title to the property. Copy of the approved
construction plan and NOC for commercial use of the premises should be submitted by
the landlord along with technical bid. The charges/levies/penalties, misuse charges if
any, for commercial use of the premises shall be borne by the landlord.
2. There should not be any bar by any government / Municipal body for functioning of
the Institute at the premises.
3. The offered area shall be available in a single floor and lift facility should be available
if the premises is not in ground floor.
4. Copy of layout plans, utilization plans should be submitted along with the bid offer.
5. The premises should be strong preferably have framed RCC structured, modern andshould provide for structural safety from earthquake, theft etc. and have all civic
facilities such as adequate sanitary arrangements, water and electricity, natural lights &ventilations etc.
6. Rent free parking space for at least 2 four wheelers, 10 to 15 two wheelers shall be
provided.
7. Rent shall be settled purely on carpet area basis. At the time of taking possession correct
measurement of the premises shall be taken and recorded in the presence of thelandlord.
8. The area suggested means carpet area and the calculation of the same should be basedon IS-3861-2002 (3861-1975). In broad terms, carpet area of any floor shall be thecovered area worked out excluding area of walls, door and other openings in the walls,
intermediate pillars within the plinth area, verandah, corridor, passage and loft, entrance
hall and porch, staircase and mumty, shaft and machine room for lift, bathroom andlavatory, air-conditioning ducts and plant rooms, shaft and sanitary piping, balcony andcantilevered porch.
9. Rent shall be payable from the date of taking actual possession of the premises by theInstitute after execution of lease deed.
10. Initial lease period shall be for 5 years with an option with Institute for further renewal
11. Enhancement in rent after initial period of 5 years will be up to a maximum of 15% forfurther period of 5 years. No escalation in the rent rate shall be allowed during thecurrency of the total lease period.
12. Lease deed shall be executed on the Institute’s standard format without any alteration.
13. Stamp duty, registration fees and other charges towards executions & registration oflease deed shall be shared equally by landlord and IIBF.
14. Sufficient space at prominent location of the building / premises shall be provided for
display of Institute’s signboard.
15. The landlord should not have any objections in carrying out interior work/floor chasing
work etc. However, no structural changes will be made.
16. Separate three phase electric connection having 20 KVA power load shall be provided
by landlord for exclusive use of IIBF. The actual electrical consumption charges shallbe borne by IIBF.
17. Provision of separate toilets for gents and ladies of suitable size shall be made by thelandlord, as per specifications and drawing as provided by IIBF. However, the same
will not be included in carpet area for calculation of rent.
18. The Landlord should provide rent free space IIBF’s Sign Board, Generator set andinstallation of VSAT / RF antenna at the terrace.
19. The Landlord should attend all miscellaneous civil / plumbing works if any, andpainting of premises before handing over the possession of the premises to IIBF.
20. Any other works which the IIBF’s authorities may deem fit to be executed by thelandlord to cover the conditions mentioned in the standard format of agreement tolease/lease deed with IIBF.
21. The IIBF at its absolute discretion and irrespective of the period of lease available canany time, terminate the lease, surrender/ vacate the demised premises after giving threemonths’ notice to the landlord/ lesser in writing.
22. Landlord will get a separate water and electric meter installed for the exclusive use of
IIBF. The electric energy and water consumption charges shall be borne by IIBF.
23. The Landlord will make white washing / colour washing / painting etc. once in 3 (Three)
years and attend to all the repairs work as and when required. In case, the landlord fails
to do so, IIBF shall be entitled to do the repairs and whitewashing/ painting etc. at its
own expenses and deduct the same from the rent.
24. Rent shall be payable only for usable carpet area.
25. The bidder/s should have sufficient built up / covered area in order to have the required
carpet area.
26. No condition be given in financial bid. It is to contain only prices in per Sq.ft of carpet
area basis otherwise Bid will be liable rejection.
27. The Institute reserves the right to visit the premises before / after opening of technicalbid to ascertain the suitability of the premises and the decision of the Institute will befinal and binding on all concerned.

28. The financial offers of only those premises selected after inspection and technicallyfound suitable for IIBF purposes will be opened and the lowest one (per sq ft rate permonth) of the same will be taken up for further discussion. Other financial bids will not
be opened
29. IIBF reserves the right to accept or reject any or all the bids without assigning any
reason whatsoever.
30. The following documents should be submitted along with technical bid:a. Approved map of competent authority.
b. Copy of latest Electricity Bill, Tax Receipt.
c. Copy of Aadhaar Card and PAN Card of the Landlord.
d. Copy of Fire NOC and Completion/Occupation Certificate wherever applicable.
e. Proof of ownership or any other document in support of property.
f. NOC for commercial use of premises.
g. Board resolution for authorized signatories in case of company.
31. All columns of the bid document must be duly filled in and no column should be left
blank.
32. All pages of the Technical and Financial Bids are to be signed by the bidder or its
authorized signatory. All entries in bid form should be legible & filled clearly. Any
overwriting/cutting shall be attested by the authorized signatory. The rent rate should
be filled in figure as well as in word. IIBF reserves the right to reject the incomplete
bids. In case property is in joint name, co-owner will have to sign the bid document.
33. All municipal taxes, property tax or any other taxes present or in future will be borneby the landlord. GST if applicable to landlord will be payable by IIBF over and above
rent. In that case Landlord will raise GST invoice on monthly basis to receive the rent
payment.
34. TDS will be deducted as applicable.
35. There should not be any deviation in terms & conditions as have been stipulated in thebid documents. However, in the event of imposition of any other conditions, which maylead to deviation with respect to the terms & conditions as mentioned in the bid
document, the lesser is required to attach a separate sheet “List of deviation”, if any.
36. Any decision taken by IIBF at any point of time in connection with this process will befinal and conclusive and no claim or dispute from any quarter in that regard shall beentertained.
37. The offer will be valid for minimum period of 120 days after opening of Financial Bid.

Date: _____________

Signature of Owner/s
Name:
Address:
Mobile No

INDIAN INSTITUTE OF BANKING & FINANCE

FORMAT FOR OWNERS APPLICATION FORWARDINGTo,
Head – PDC(NZ),
Indian Institute of Banking & Finance,
Professional Development Centre - Northern Zone,
C-5/30, Safdarjung Development Area(SDA),
Outer Ring Road, Opp. IIT Delhi,
New Delhi-110 016.
Sir,
Sub: Offer of the premises on lease IIBF Development Centre at Lucknow
1. I/We have read and understood the notice and terms & conditions/instructions to thebidder and submit my / our bid as per the proforma dully filled and complete in all
aspects for the consideration of IIBF.
2. I/We further understand that the selection of premises will be in accordance with theInstitute’s terms and conditions subject to the authority of the Institute to alter oramend the same.
3. I/We do hereby declare that the information furnished in the bids is correct to the bestof my/our knowledge and belief.
4. I/We agree that the decision IIBF in the selection of bidder will be final and binding
to me/us.
5. My/Our offer will be valid for a minimum period of 120 days from the date of
opening of the financial bid.

Yours faithfully,

Signature of owner/s:
Name:
Place:Date:

INDIAN INSTITUTE OF BANKING & FINANCE

FORMAT FOR TECHNICAL BID

To,
Head – PDC(NZ),
Indian Institute of Banking & Finance,
Professional Development Centre - Northern Zone,
C-5/30, Safdarjung Development Area(SDA),
Outer Ring Road, Opp. IIT Delhi,
New Delhi-110 016.

Ref- Your advertisement dated ……...
in / on……………. (Name of Newspaper) /Institute’s website for Premises on lease basis at ------Dear Sir,
With reference to the advertisement for office premises on lease at ------- for the Development
Centre of the Institute, I / we, offer to give you on lease the premises described below:
1
2

Name of the Owner/s
Constitution(Individual, HUF, Partnership Firm, Trust, Private Ltd.
Co.,
PublicLtd.
Company,
Govt./Local
Authority/Institution, Association of persons)

3
4
5
6
7

8
9

10
11

Share of each owner if any under Joint Ownership
Telephone/Mobile Number of Owner(s)Full address of the premises offered with Pin codeand land mark nearby
Carpet area of the premises (in sq.ft) offered to IIBF
Leasehold/freehold (if leasehold, furnish the name of
the lessor/lessee, nature of lease, duration of lease,
lease rent, balance period and term).
Copy of site plan and lay out plan showing internal
dimensions and carpet area to be enclosed
Whether the owner has clear and marketable title(copy of ownership proof & relevant papers to be
enclosed)
Whether the offered property has Municipal approval
for commercial use
Type of Building ( Commercial/ Residential / Mixed
use)

12
13

14

15
16
17
18
19
20
21
22
23
24
25
26

27

28
29

30
31
32
33
34

Type of construction (Load bearing/R.C.C./Steelframed structure).
Rentable carpet area* available with the details of
Carpet Area:________Sq.Ft.
the floor. (Quote to be in the Carpet area and not in(floor……sq.ft.)
any other form).
The bidder(s) should have sufficient built-up/
covered area in order to have the required carpet area.
Whether the owner has clear and marketable title.
(photocopy of ownership proof & relevant paper tobe enclosed)
Whether the offered property has Municipal
Approval for commercial use. (Attach copy)
Details of sanctioned plan (Copy to be furnished on
demand)Year of Construction
Clear floor height from floor to ceiling.
Plinth height from Ground Level
Basic amenities provided/to be provided.
Special features, if any.
Details of parking spaces available
Water supply facilities available/to be provided.
Sanitary facilities available/to be provided.
Whether running water facility is available
Whether electric power connection with minimum
20KW (as per requirement) load available. If not,landlord is required to provide the same.
Energy meter is installed in whose name.
Whether suitable space is available on the terrace ofthe building for installing instruments like V-Sat
antenna, RF antenna, Radio Antenna etc.
Maintenance liability and its expenses
Probable time for completion and handing overpossession if the premise is to be constructed/underconstruction.
Details of sanctioned plan ( copy to be furnished on
demand)Details of completion/occupation certificate ( copy to
be furnished on demand)
Sanction plan indicating the area offered (copy is to
be enclosed)
If the building is old whether repairs/ renovation isrequired.
Any other information not covered above*The carpet area of any floor shall be the covered area worked out excluding area of walls, door and other openings
in the walls, intermediate pillars within the plinth area, verandah, corridor, passage and loft, entrance hall andporch, staircase and mumty, shaft and machine room for lift, bathroom and lavatory, air-conditioning ducts andplant rooms, shaft and sanitary piping, balcony and cantilevered porch.

Note:
1. No indication to the price aspect is to be given in “Technical Bid” failing which theoffer shall be summarily rejected
2. Technical Bid (envelope 1) and Commercial Bid (envelope 2), are to be submitted inseparate sealed covers marked as “Technical Bid” “Commercial Bid” respectively
with the name, address & contact number of the applicant.

Declarations:
1. I/We, am/are aware that, the rent shall be calculated as per the carpet area which will
be measured in presence of landlord/s and Institute Officials after completion of the
Building in all respect as per the specification/requirement of the Institute.
2. The Institute will be entitled to use the premises without any interruption.
3. The Institute will be at liberty to use all the installations/fixtures/furniture provided in
the premises.
4. Installations required in the premises for functioning of Institute’s business may beinstalled without referring the matter to me/us.
5. Roof of the building may be utilised by the Institute for installation of instrument like
V-Sat antenna, RF antenna etc.
6. I/We am/are agreeable to provide the amenities as per plan /drawing specifications
provided by the Institute at the time of acceptance of my offer.
7. Required power load for the normal functioning of the Institute and the requisite
electrical wiring/ points, points for telephone/ UPS/ Computers/ ACs will be provided.
8. Continuous water supply will be ensured at all times by providing overhead tank andnecessary taps. Wherever necessary, electric motor of required capacity will be
provided.
9. All repairs including annual/ periodical painting will be done by me/us at my/our cost.
In case, the repairs and or painting is/are not done by me/us as agreed now, the Institutewill be at liberty to carry out such repairs white/colour washing etc. at our cost anddeduct all such expenses from the rent payable to me/us.
10. I/we undertake to execute a lease deed, in the Institute’s favour on Institute’s standard
format at an early date.
11. I/We declare that I am/we are the absolute owner of the plot/ building offered to you
and having valid marketable title over the above. Documents certifying title of offerer
on the premises like copies of title deed, update tax receipts, sanction plan, completion/
occupancy certificate, site plan of the premises etc. are enclosed/will be provided as &when demanded.
12. The Institute is at liberty to remove at the time of vacating the premises, all electricalfittings and fixtures, partitions and other furniture put up by the Institute.
13. If my/our offer is accepted, I/we will give possession of above premises to the Institutewithin ………… days from date of receipt of acceptance letter from the Institute.
14. I/ We hereby confirm that, all the above information furnished by me/ us are true inbest of my/ our knowledge. Copies of site plan, sanctioned drawings, documents
certifying our title on the premises etc. are enclosed.

15. I/We am/are aware that the Institute is not bound to accept my/our offers and maycancel it without assigning any reasons/notice whatsoever.

Date: _____________

Signature of Owner/s
Name:
Address:
Mobile No

INDIAN INSTITUTE OF BANKING & FINANCE

FORMAT FOR FINANCIAL BID
To,
Head – PDC(NZ),
Indian Institute of Banking & Finance,
Professional Development Centre - Northern Zone,
C-5/30, Safdarjung Development Area (SDA),
Outer Ring Road, Opp. IIT Delhi,
New Delhi-110 016.

Dear Sir/Madam,
The financial bid details of the premises offered for the Development centre at Lucknow are as
under:Name of the Owner/s

1.
2.

Full address of the premises offered with
Pin code
Tel No/ Mobile No
Carpet Area of the premises offered
Rate per sq ft per month -Amount in Rs.
(in figures & in words)
Lease period:
Municipal Tax, Property Tax and other
To be borne by landlord invariably
present and future Taxes
Other charges like Society Charges /Rs…………. per month
Maintenance charges / Charges forAmenities (Please quantify)
GST on rent
Applicable/ Not applicable
Lease deed execution & registration To be born in equal share amongst
expenses.
landlord & instituteThe rate should be in carpet area only and not in any other area.

Date: _____________
Place:

Signature of Owner/s
Name:
Address:
Mobile No