September 2021
Dear Sir
Research Funds Improper Use Prevention Policy for SupplierTokyo International University

TIU strives to prevent improper use of research funds based on “Guidelines forManaging and Auditing Public Research Funds at Research Institutions(Implementation Criteria)” (Approved by the Minister of Education, Culture,Sports, Science and Technology on February 15, 2007 and revised on February1, 2021)
1

Regarding suspension of transactions

We will take measures to suspend transactions for those who commit"illegal or inappropriate acts" such as depositing （Azukekin）and submissionof documents that are different from the transaction facts.
"Tokyo International University Foundation Fixed Assets and Goods Procurement
Regulations"
Article 9 (Suspension of Transactions)
We shall not engage in transactions for a certain period of time with those who have performedor may perform any of the following acts.
(1) A person who made a false declaration in the investigation.
(2) A person who commits an illegal act that raises the price unreasonably when bidding / quoting,etc.
(3) A person who fails to fulfill the contract without a justifiable reason or lacks the ability tocomplete the fulfillment.
(4) A person who intentionally performed rough construction or committed an illegal act regarding
the quality, quantity, etc. of the property, etc. when fulfilling the contract.
(5) A person who obstructed the execution of duties by staff members during supervision orinspection.
(6) Others who have caused disadvantages to TIUF.

2Regarding submission of " Oath "① If all of the following four requirements are met , or if it is deemed necessary in light ofthe "Standards for Management and Auditing of Public Research Funds at Tokyo
International University", we request the relevant supplier to submit an "oath".

Requirements for suppliers requiring submission of an oath
1) A supplier selected by a researcher.
2) There are no estimates from two or more companies.
3) Second order from the same supplier.
4) The total amount of one order is 100,000 yen or more.

② Contents of "Oath"
1. Observe the rules of Tokyo International University and do not engage an illegal act.
2. Cooperate with requests for viewing and submitting transaction books in internal audits
and other investigations by Tokyo International University.
3. If fraud is found, there is no objection to any disposition including suspension oftransactions.
4. If a member of Tokyo International University (faculty, staff, or other related member)requests an illegal act, contact the Tokyo International University whistleblowing contactpoint (The TIUF Headquarters Office “Compliance Desk”).

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Regarding setting up a Whistleblowing contact point
If you have any inquiries or requests regarding "illegal or inappropriate acts" from ourfaculty and staff members, please contact the “Whistleblowing contact point” immediately
without responding.

The TIUF Headquarters Office “Compliance Desk”

compliance-ml@tiu.ac.jp

Oath

Our company (our corporation) oath to comply with the following matters when
dealing with the Tokyo International University Foundation.

1.

Observe the rules of Tokyo International University and do not engage an illegalact.
2.

Cooperate with requests for viewing and submitting transaction books in internal

audits and other investigations by Tokyo International University.
3.

If fraud is found, there is no objection to any disposition including suspensionof transactions.
4.

If a member of Tokyo International University (faculty, staff, or other relatedmember) requests an illegal act, contact the Tokyo International University
whistleblowing contact point (The TIUF Headquarters Office “Compliance Desk”).
Date:

To: Nobuyasu Kurata
Chancellor and Chair, Tokyo International University

Address:
Company name:
Representative title / name:Signature:
Written oath form (for supplier)