The 9th General Conference of Mayors for Peace
Agenda Itemsforthe Session I

Agenda Item 1:
Election of Executive Officials (2017-2020)

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Agenda Item 2:
Membership Fees: Seeking increase in revenue andutilization to regional activities

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Agenda Item 3:
Mayors for Peace Action Plan (2017-2020)

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Reports:

p.13- Time and venue of the next General Conference- Planning for the next Executive Conferences

Agenda Item 1
Election of Executive Officials (2017-2020)○ Candidates for Executive Officials
President:
Vice Presidents:

Executives:

Mayor of Hiroshima (Japan)
Mayor of Nagasaki (Japan)
Lord Mayor of Hannover (Germany)
Mayor of Volgograd (Russia)
Mayor of Malakoff (France)
Mayor of Muntinlupa (Philippines)
Lord Mayor of Manchester (U.K.)
Mayor of Ypres (Belgium)
Mayor of Biograd na Moru (Croatia)
Mayor of Granollers (Spain)
Mayor of Halabja (Iraq)
Mayor of Fongo-Tongo (Cameroon)
Mayor of Mexico City (Mexico)
Mayor of Frogn (Norway)
Mayor of Des Moines, Iowa (U.S.A.)
Governor of Bangkok (Thailand)
Mayor of Fremantle (Australia)
Mayor of Sarajevo（Bosnia and Herzegovina）
Mayor of Semey（Kazakhstan）
Mayor of Cochin（India）
Mayor of Montreal（Canada）
Mayor of Wellington（New Zealand）
Mayor of Santos（Brazil）
Mayor of Cartago（Costa Rica）
Mayor of Tehran（Iran）
Mayor of Grigny (France)
Total: 26 Executives(Explanation)
1. Vice Presidents:- The mayor of Akron, Ohio, U.S.A., has not been renominated, because of adeclination of reappointment.
- The mayor of Des Moines, Iowa, U.S.A., currently serving as an Executive, will beappointed as a Vice President.
- Due to the change of city administration in June, the Secretariat has not yet
confirmed the mayor of Brussel’s intention to continue the Vice Presidency. We will
confirm it when the new administration is launched and report it to the ExecutiveCities.
- The Other 13 Vice Presidents will be reappointed.
2. Executives:- Ten Executives will be reappointed, except the mayor of Bogota, from whom wehave not heard about his intention for reappointment.
- The mayor of Grigny, the President of Mayors for Peace French Chapter, will beappointed as a new Executive.
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COVENANT OF THE MAYORS FOR PEACE (Excerpt)

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Executive OfficialsARTICLE 4
Executive Officials of the Organization shall consist of: one President; an appropriate number ofVice-Presidents and Executive Members.
The President and the Vice-President shall be elected by mayors of Solidarity Cities.
The President shall supervise and represent the Organization, and shall chair the Conference.
The Vice-President shall assist the President. In case of the inability of the President to carry out
the duties of the office, the Vice-president shall fulfill the duties of the President.
The Executive Members shall be appointed from Solidarity Cities by the President with regionalconditions taken into consideration.
The Executive Members shall assist the President and the Vice-President and shall act for thesmooth management of the Organization.

Term of Office
ARTICLE 5
1. The term of office of the Executive Officials shall be until such time that new Executive Officials areelected at a succeeding General Conference. Each office shall be open to reelection.
2. Whatever the stipulations of previous clauses, if a member-city mayor holding an elected office
resigns or retires his or her mayoralty, the succeeding mayor shall assume said office. In suchcase, the succeeding officer’s term shall last as long as the original term of the retiring or resigningofficer.

2Agenda Item 2
Membership Fees:
Seeking increase in revenue and utilization to regional activities
1.

PurportThe Mayors for Peace Membership Fee (hereafter referred to as “membership fee”) was decided upon at the 8thGeneral Conference in Hiroshima in 2013 for the purpose of strengthening the sense that Mayors for Peace issupported by all member cities. The membership fee was officially implemented in 2015.
In drawing up the Mayors for Peace Action Plan (2017-2020), we have set two main objectives that would lead
us to our ultimate goal, that of lasting world peace: “Realization of a world without nuclear weapons” and“Realization of safe and resilient cities”.
In order to solidify the financial basis for our future activities, we need to seek an increase to the membership fee
revenues. To secure budgets for activities targeting our former objective “Realization of a world without nuclearweapons,” we will seek to improve the collection rates. To secure budgets for activities targeting our latter
objective “Realization of safe and resilient cities,” we propose to make it possible for an increase from 2,000 JPY
to 6,000 JPY.

2.
1)

Basic schemes
Improvement of the collection rates to secure budgets for activities targeting “Realization ofa world without nuclear weapons”-Lead Cities will inform member cities in their regional group that their membership fees are necessary
to launch new projects and also expand existing projects to promote our objective “Realization of aworld without nuclear weapons” in the Action Plan. Lead Cities will also propose to their members
methods of payment to facilitate effective collection of membership fees.

-As in previous years, the fee collected by Lead Cities in their regional chapter can be utilized foractivities within each regional group without transmitting them to the Secretariat on condition that theywill discuss this with the Secretariat in advance and also to submit an annual financial report detailingthe collection and usage of all membership fees. As is also the case in past years, member cities will
not lose their membership if they do not pay the fee.

2)

Membership fee increase to secure budgets for activities targeting “Realization of safe andresilient cities”-

While seeking to improve the collection rates mentioned in above 2- 1), Lead Cities can increase thefee from 2,000 JPY to 6,000 JPY in order to secure budgets for new projects to promote the objective“Realization of safe and resilient cities” .

-When Lead Cities anticipate a surplus after using the membership fees for their regional activities, they
will be asked to send the surplus to the Secretariat so it can be appropriated to activities to promote theobjective “Realization of a world without nuclear weapons.”

3)

Implementation timing
We plan to enact these new schemes starting in 2019.

3Agenda Item 2 － Reference

Fiscal Year 2016 Financial Results of the Mayors for Peace Membership Fees
1. Revenues
Item

Description
Received from April 2016 to March 2017

Membership Fees
(2,000 JPY per city)

From 1,116 cities
Japanese cities: 977
Non-Japanese cities: 139
Total

Note 1):
Note 2):

Amount (JPY)4,074,719
Japanese cities:
1,954,000
Non-Japanese cities:
2,120,719
4,074,719

Some cities paid more than 2,000 JPY.
The amount shows the amount in Japanese Yen which the Mayors for Peace
Secretariat actually received. Fractions appeared due to the effects of international
currency exchange rates and the receiving bank’s transfer processing fees by theSecretariat resulting in a non-round number.

2. Expenditures (Membership Fees allocated)
Projects

Amount (JPY)

Distribution and cultivation of seeds and seedlings of A-bombed
trees to Mayors for Peace member cities

428,910

Promotion of the petition drive calling for a nuclear weapons
convention

234,311

Operation, maintenance and improvement of the Mayors for Peace
Information System

1,556,426

Preparation for the 9th General Conference (Sending invitation
letters, etc.)

1,687,169

Clerical work regarding collection of membership fees
Total
Note:

167,903
4,074,719“The Guidelines for the Handling of Mayors for Peace Membership Fees” stipulates
that the Fees paid shall be appropriated on a priority basis as funds for expansion ofnew and existing projects advocated in the Mayors for Peace Action Plan(2013–2017).

4Reports to the Session I

1. The next General Conference1) Time:

August, 2020

2) Venue:

Hiroshima City

2. The next Executive Conferences
1) Time:In 2018 and in 20192) Venue:-In Geneva during the Second Session of the Preparatory Committee for the 2020
Review Conference of the Parties to the NPT which will take place in April 2018.

-In an Executive City (Will discuss current offers) or via Skype in the fall of 2019.

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