ICFD2020

Manual for Webinar <How to Register>
1. Sign in with your ID and password
https://www3.e-kenkyu.com/icfd/signin
If you have already made a registration fee payment, you will see the button as shown
below on and after October 15.

Click the button. If not, please make a registration fee

payment first.

2. You will be able to see the program. Please click the session you would like to attend.
*Please note that you need to make a register for each room. There is limit to the numberof participants in each room. Please do not join several rooms at the same time.

Click the session

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3. ToolZoom

GS / OS2 / OS4 / OS5 / OS6 / OS7 / OS9 / OS10 /OS11 / OS12 /Webinar

OS13 (OS13-1 〜 OS13-12)/ OS14 / OS15 / OS16 /OS19 / OS20

Meet

OS1&OS3 / OS13 (OS13-13〜OS13-16) / OS19 (CRF-10 to17 & CRF-64 to76)

Webex

OS8YouTube

OS18

4. In case of zoom webinar, you will receive the e-mail from ICFD Secretariat. Please makea register in advance for the webinar.
Hi there,
You are invited to a Zoom webinar.
When: Oct 28, 2020 08:00 AM Osaka, Sapporo, Tokyo
Topic: ICFD2020

Click the URL and register.

Register in advance for this webinar:
https://zoom.us/webinar/register/***************************
After registering, you will receive a confirmation email containing information about joining
the webinar.

5. Click the URL and fill in the form.

ICFD2020←Log in ID (four digits) for your account of ICFD2020
6. It will be displayed as shown below.

*******************************************************************

You can cancel your registration at any time.

ICFD2020

7. You will receive the e-mail which title is “ICFD2020 Confirmation”.

Hi <NAME>,
Thank you for registering for "ICFD2020 ROOM1".
Please submit any questions to: icfd2020@grp.tohoku.ac.jp
Date Time: Oct 28, 2020 08:00 AM Osaka, Sapporo, Tokyo
Every day, until Oct 30, 2020, 3 occurrence(s)Oct 28, 2020 08:00 AM
Oct 29, 2020 08:00 AM
Oct 30, 2020 08:00 AM
Please download and import the following iCalendar (.ics) files to your calendar system.
Daily:
https://zoom.us/webinar/*******************************************************************************************
Join from a PC, Mac, iPad, iPhone or Android device:
Click Here to Join

Click here to join. Please don’t providing this link to others.

Note: This link should not be shared with others; it is unique to you.
Passcode: *******
Add to Calendar

Add to Google Calendar

Description: ICFD2020 ROOM 1

Add to Yahoo Calendar
You can confirm the room.

You will receive the confirmation e-mails with a link to join the webinar on a room-byroom basis.
If you make a register for 10 rooms, you will receive 10 confirmation e-mails. Zoom will
be opened at the click “Click Here to Join”.

ICFD2020

When system dialog prompts, click “Open Zoom Meetings”.
You can join the room.

8.

Online page will be launched on and after Oct. 28, 2020.

ICFD2020

Manual for Zoom Webinar
1. For AudienceAt first, please register. (Refer to “How to Register”.)
You will receive the confirmation e-mails with a link to join the webinar on a room-by-room basis.
Please click “Click Here to Join”. Please don’t join several rooms at the same time. There is limit to thenumber of participants in each room.

Hi <NAME>,
Thank you for registering for "ICFD2020 ROOM1".
Please submit any questions to: icfd2020@grp.tohoku.ac.jp
Date Time: Oct 28, 2020 08:00 AM Osaka, Sapporo, Tokyo
Every day, until Oct 30, 2020, 3 occurrence(s)Oct 28, 2020 08:00 AM
Oct 29, 2020 08:00 AM
Oct 30, 2020 08:00 AM
Please download and import the following iCalendar (.ics) files to your calendar system.
Daily:
https://zoom.us/webinar/**************************************************************
Click here to join. Please don’t providing*****************************
this link to others.
Join from a PC, Mac, iPad, iPhone or Android device:
Click Here to Join
Note: This link should not be shared with others; it is unique to you.
Passcode: ******
Add to Calendar

Add to Google Calendar

Description: ICFD2020 ROOM 1

Add to Yahoo Calendar
You can confirm the room.

When system dialog prompts, click “Open Zoom Meetings”. You can join the webinar.
We ensure you will be using hard-wired, high speed internet. Wi-fi can drop during presentation.

ICFD2020
You will see the panelist (presenter, chair, host) on the screen.

Mute when not in use.

Available to use.

Please click here. When

Q&A /Chat / Raise hand

you leave this session.

When you leave the session or/and move to another room, please click the button “Leave”.
And then, please reenter the room clicking the link which was mentioned in the confirmation e-mail if you’dlike to move to another room. If you have registered 9 rooms, you will receive 9 confirmation e-mails
separately.
<How to Question> You can see the details. Click here.
Live Presentation
1. Click Raise Hand in the Webinar Controls.
2. The host will be notified that you've raised your hand. If the host allows you to talk, you may beprompted to unmute yourself. While unmuted, your profile picture and name is displayed to thehost and panelists. Only your name is displayed to other attendees.
3. Click Lower Hand to lower it if needed. This will not mute yourself if you are unmuted.
4. In case there is a problem with the microphone, write in chat. Select “the all panelist and audience”.
<For OS8> Please chat “I have a question.” Chair will appoint the questioner.
Prerecorded Presentation
In the last slide page, it is including the e-mail address of the corresponding author for Q&A. Pleasecontact by e-mail.

ICFD2020＜On demand broadcasting> http://www.ifs.tohoku.ac.jp/icfd2020/On_demand/index.html
It will be launched on October 28, 2020. You can view on demand broadcasting until November 6,2020.

<<CAUTION>>
・Providing the link to others is prohibited.
・Recording is prohibited whatever the reason.
・Please don’t enter the several rooms at the same time.
2. For Presenter (Live presentation)① At first, please join the session as an audience during the break time. (Refer to the PDF file “Howto Register”.)② Click Raise Hand in the Webinar Controls to inform us you are a presenter.

Click “Raise Hand” to inform
us you are a presenter.

③ Host will change your status from “Audience” to “Panelist”.
④ After that, you will see the screen as shown below.
⑤ During the break time just before your presentation, we will set the practice session. Pleaseconfirm that your content sharing, webcam video and audio are running smoothly.
⑥ To start your presentation, please click “Share Screen” and select your slide-show or PPT.

ICFD2020

Click “Share Screen” andselect your file.

< Question & Answers>
When someone raise hand to ask a question, chair will appoint the questioner. Host will unmute thequestioner’s mic. In case there is something wrong with the mic, questioners will chat. Please answer
verbally.
⑦To end your presentation, click “Stop Share”. Or, host will stop your sharing and will give next
presenter the permission to start next presentation.

< Practice Session>
Presentation time

Practice Session

Practice Session

Practice Session

On Oct. 28, 2020

On Oct. 29, 2020

On Oct. 30, 2020

8:00-9:00―

7:40-8:00

7:40-8:00

9:20-10:50

9:00-9:20

9:00-9:20

9:00-9:20

11:10-12:40

10:50-11:10

10:50-11:10

10:50-11:10

13:30-15:00

13:10-13:30

13:10-13:30

13:10-13:30

15:20-16:50

15:00-15:20

15:00-15:20

15:00-15:20

17:10-18:40

16:50-17:10

16:50-17:10

16:50-17:10

19:00-20:00

18:40-19:00

16:50-17:10

16:50-17:10

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3. For Chair① At first, please join the session as an audience during the break time. (Refer to the PDF file “Howto Register”.)② Click Raise Hand in the Webinar Controls to inform us you are a chair.
③ Host will change your status from “Audience” to “Panelist”.
④ Please announce the audience to raise hand if the presenter does not appear by the time session
starts,Click “Manage Participants”.

You can see participants at your right side.
Click the “Attendees”. You can see the audiences.

ICFD2020< During the session>①

In order of presentation, please proceed with the session.

②

There are two types of presentations. We will broadcast “Live presentation” and “Prerecordedpresentation” in real time according to the program.

③

If presenter selects “Prerecorded”, a venue staff (host) will share the prerecorded file. Please
instruct the venue staff to start. If presenter selects “Live presentation”, please instruct thepresenter to start.

④

During a question and answer session, audiences who would like to make a question will raise
their hands. You can confirm the questioners as shown blow. Please appoint the questioner.
Host will unmute their mic. If presenters select “Prerecorded presentation”, Q&A timedepends on each session organizer. ICFD Secretariat will inform the chairs the details
individually.

You can confirm peopleraising their hands.

⑤Please score the presentation if you are required.

＜Trouble Shooting>
PHONE NUMBER: +81-22-217-5301
e-mail address: icfd2020@grp.tohoku.ac.jp