TOCAT9

Presentation & Participation Manual
Table of contents

1. General information
2. Onsite participants
3. Online oral presenters
4. Online poster presenters
5. Session chairs
6. Attentions

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General information

Oral sessions:
Presenters and session chairs can attend at the venue and online (via Zoom).
[Plenary lecture]
The time for plenary lecture is 50 min with no questions allowed afterward.
[Keynote lecture]
The time for keynote lecture is 40 min including 5 min for discussion.
[Oral presentation & invited lecture]
The time for oral presentation is 20 min including 5 min for discussion.

Poster sessions:
Poster sessions will be held only online (via Zoom).
Presenters who wish can give a 5-minute oral presentation at the venue (Room F).
Exhibition:
Exhibition will be held onsite.
Welcome reception/banquet:
These events will NOT be held either at the venue nor online.
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Onsite participants

COVID-19 countermeasures
Admission restrictions on participants suspected of having COVID-19
See our website for details.
The basic infection countermeasures in the facility
All participants and staff are requested to cooperate with the followingefforts.
1) Wearing a mask within the facilities and refraining from having loudconversations.
2) Washing and disinfecting hands with alcohol
3) Keeping a social distance from others

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Onsite participants

Oral presenters and participants can attend in-person and virtually (via Zoom).
On-site presenters use
their own laptops witheither a D-sub 15 pin or
HDMI port.
No PC is available on
the site.

When the in-room participants are connected to Zoom in a session room, make sure
to mute your computer microphones and speakers to prevent echoes and howlingsounds.
Please keep the camera off to reduce the Wifi congestion when you are not apresenter or a session chair.

[Question and discussion from onsite participants]

Onsite questioners will be asked to move each of the microphones fixed at the venue.
Chairs will be appointed in the order in which they line up at the microphone.

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Online participants

How to participate online
Login to the online conference website
The website URL, participant ID andPassword will be sent to all registeredparticipants by email from the TOCAT9
secretariat (tocat9@catsj.jp) a couple ofthe days before the conference.

Click “Zoom” button of the room.
The website image of the left istentative. It will be changed on dayof the conference.

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For the online sessions, consult your local time zone.

Timedifference
(hr)

Japan

Korea

TaiwanChina

Singapore

India

Saudi
ArabiaNorwayDenmark

FranceUK

US-EST

US-CST

US-MST

US-PST

00-1-1-1-3.5-6-7-7-7-8-13-14-15-16898978

78784.55.5231212120119201819171816171011121011129101191011910116.57.58.545634534534523421222320212219202118192013131212129.576665023222114151614151613141513141513141510.511.512.589107897897896781230122301222301718171816171617161713.514.5111210111011101191045342312192021192021181920181920181920

15.5
16.5
17.5

1314151213141213141213141112136785674563456

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Online poster

1. Poster presentation (online live)
Poster presentations will be made virtually using Zoom (breakout room; see pages
12-13).
2. “Anytime poster”
In addition, view-only posters will be available throughout the conference forviewing at any time during the conference.
The following poster pages will open just before the conference.

Participants can leavequestions and we encourage
presenters to reply thequestions or comments.
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Online participants[Audio setting]If you are told that I cannot hear what you
are saying, check your audio setting andmake sure the appropriate speaker or
microphone is selected.
If all settings arecorrect and the
problem persists,check to see if thesystem is muted or
the headset isturned off.

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[Rename]
Click on the participant at the bottom of the screen tochange your name.
More → Rename → Enter a new screen nameName

Name

Name

Please indicate your username below• Presenter: *program number_name (affiliation)e.g.) *OA112_Hakata (Ito Univ. Sci.)• Session chair: *[Chair] name (affiliation)e.g.) *[Chair] Kyushu (Hakata Univ.)• Audience: your name (affiliation)e.g.) Fukuoka (Hakozaki Inst. Tech.)9TOCAT9

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Online participants[Question and discussion from online participants]
Online questioners will be asked to “raise their hands”

Click
Reactions → Raise Hand

Click

Session chairs will pick them up.
If you are selected, unmute their microphoneand ask the speaker a question.

After finishing the question, please “lower hand” and mute their microphone
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Online oral presenters

Online oral presenters
1. Enter Zoom at the presentation room at least 30 minutes before yourpresentation.
2. After entering the room, presenters will be moved to the Breakout Room(named “check room”) by the director of the venue.
3. In the check room, the setting of audio, video, and screen sharing will beconfirmed with the director.
4. After the checking, the presenter will go back to the main session of the room
and wait for his/her slot.
If you play a video clip, make sure to test
it beforehand.
One way to share the sound whenplaying a video clip is to tick thefollowing two boxes:□Share computer sound□Optimize for video clip
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Online oral presenters

Online oral presenters (continued)
Unmute, start the video, and share the screen
When it comes to your slot, unmute, turn on the video,
and share the screen. PowerPoint documents and othermaterials should be displayed on full screen.

Choose the presentation file, andClick “Share”

Need to open your ppt file before sharing screen.

After the Presentation
Stop sharing the screen andunmute your microphone

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Online oral presenters[Breakout rooms] Zoom has Breakout Rooms. We use these for poster presentations
and pre-meeting for online oral presenters.
Full screen ver.

OtherClick

Room: P1001

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Online oral presenters[Breakout rooms (continued)]
Participants can choose any breakout
room even after entering a room.

(For poster presenters)
After entering a breakout room (e.g. P1001), poster presenters shouldunmute, start the video and share the screen when the presentation time iscoming.
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Online poster presenters

Poster presentations will be made virtually using Zoom (breakout room; see pages
13-14).
1. Poster presentation (online live)
7/25 19:00-20:00, 7/26 19:00-20:00, 7/27 19:00-20:00
Poster size: Presenters are requested to prepare their 1-page presentation file inPowerPoint format, pptx or ppt file. Please make files horizontally with a default
wide size (Width 33.867 cm (13.33 inches) x Height 19.05 cm (7.5 inches). Note thatthe “poster” is only one page.
Zoom Breakout room

Virtual Room
PB

Virtual RoomPC

Virtual RoomPD

Virtual RoomPE

25 (Mon)

P1001~P1025 P1026~P1050 P1051~P1075 P1076~P1092

26 (Tue)

P2001~P2025 P2026~P2050 P2051~P2075 P2076~P2100

27 (Wed)P3001~P3025 P3026~P3050 P3051~P3075 P3076~P3087
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Online poster presenters

2. “Anytime poster”
In addition, view-only posters will be available throughout the conference forviewing at any time during the conference.
Poster presenters are asked to submit their presentation files in the format of PDF
by 19 July. The file name should be changed to your presentation number such as“p1125.pdf”. Upload your PDF file to the following site.

https://archive.iii.kyushu-u.ac.jp/public/ioHMQACJsMEAMH8BCwWB73SFzczF4-sy69eiS_SN2koq

The following poster pages will open just before the conference.

Participants can leave
questions and we encourage
presenters to reply thequestions or comments. 16

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Online poster presenters

Room F 7/25(Mon)
7/26(Tue)
Poster presenters who have requested in advance can give 7/27(Wed)a 5-minute oral presentation at the venue (Room F).
3. Short oral presentation (optional)

a.

b.

c.

Prepare your presentation file in PowerPoint format.
Authors may also choose pdf format as the file format
for their presentations. There is no limit to thenumber of slides for the short oral presentation, but
the presentation should be strictly within 5 min.
For those who have requested a 5 min short oralpresentation, please go to the Speaker Ready Roomon the 5th Floor between 10 am and 12 pm on theday of your presentation to review your presentation
slide and hand your file to the staff. The files
received in the Speaker Ready Room will be copied
to the PC at the venue (Room F) by our staff.
The 5-min short oral presentation will be given using a
PC provided at the venue.

14:30~
13:30~
13:30~

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Online poster presenters

4. Poster presentation awards
The awards supported by the Royal Society of Chemistry (RSC) and TOCAT9 will
be selected from the poster presenters.
The winners will be announced at the closing ceremony.
The short oral presentation (optional) is not considered for the poster awardselection18

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Session chairs

Important notes:
If you are not able to chair the session, please contact us at your earliest convenience.
E-mail: tocat9@catsj.jp , TEL: +81-92-802-6711 (~7/23), +81-90-1250-3900 (7/24~)
1.

Please enter the session room 30 min prior for online chairs, and 15 min priorfor on-site chairs. For online chairs, please change your name.
Session chair: *[Chair] name (affiliation)

2.

e.g.) *[Chair] Kyushu (Hakata Univ.)

Before starting the session, please announce the followings.
• Audio/picture recording, filming, and capturing a screenshot of thepresentations are strictly prohibited.
• Turn off cameras and microphones.

3.

Start the session by giving a few remarks and introducing yourself.

4.

Timekeeping is handled by our staff.
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Session chairs(Continued)
The following three bell notifications will be made during each presentation.
Type of lecture

5.

Time of ring (min)2 min left
One ring

End of presentation
Two rings

End of discussion
Three rings

Plenary lecture

48

50

--

Keynote lecture

33

3540

Invited lecture131520Oral

131520

Q&A: Questions can be received both from onsite and online participants.
[Onsite]Onsite questioners will be asked to move each of the microphones fixed at thevenue. Chairs should be appointed in the order in which they line up at themicrophone.
[Online]Online questioners will be asked to “raise their hands”. Chairs should pickthem up and ask to unmute their microphone.
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Attentions

All participants are prohibited from saving (including capturing),sound‐recording, video‐recording, photo shooting, and redistributing thetransmitted videos and released materials.
If you need to save those data, please obtain permission from all relevant
parties in advance, such as the presenter and the organizer.

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