［For Teachers］
2023/9/27

Learning Management System (manaba)
Supplementary Manual for Teachers
This manual describes the functions of the Learning Management System (manaba) that are provided for the
University of Tsukuba but not described in the online manual. Some functions, such as the portfolio, aredescribed in the online manual but cannot be used at the University of Tsukuba.

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1 Login / Logout［For Teachers］
2023/9/27

Usage qualifications
Students and faculty members of the University of Tsukuba who have an account in the unified authentication system or those
who have an account issued through “Applying for the Zengaku Computer System Account”（https://www.u.tsukuba.ac.jp/enaccount/） can immediately use manaba. In addition, those who fall under any of the following can also use manaba by applying
for use to the Office of Educational Cloud.
• Students or faculty members at the University of Tsukuba who do not have an account in the unified authentication system.
• Those who want to use manaba for activities related to education and research at the University of Tsukuba and have afaculty member of the University of Tsukuba as a caretaker regarding usage.
• For details, please see the manaba support site (https://www.ecloud.tsukuba.ac.jp/manaba) of the Office of Educational
Cloud.

Login
To log in to manaba, follow the steps below using your
Unified Authentication ID and password.

1. Enter the URL below directly into your browser toaccess the manaba login page. (The QR code for
logging in to manaba is on the right.)
https://manaba.tsukuba.ac.jp

2. When the login screen of the University of Tsukuba

Unified Authentication System appears, enter theUnified Authentication ID (UTID-13: 13 digits on thebarcode on the back of your staff ID card) andpassword.

QR code for logging in to manaba

https://manaba.tsukuba.ac.jp

3. If you log in successfully, My Page of manaba will be
displayed. (Please refer to the online manual for
information on the various features of My Page.)

!

!

!

To login to manaba, you do not need to visit the
manaba support site on the Office of Educational Cloudwebsite. Please directly enter the above URL in yourbrowser.
Please be sure to access from the above URL whenlogging in. If you set a bookmark on the login screen of
the Unified Authentication System, you may not be able
to log in properly.

Login Page (Unified Authentication System)

If you use an account issued by the Office of
Educational Cloud, please login at the following URL.
https://manaba.tsukuba.ac.jp/local/

Logoutmanaba does not provide a logout function, so pleaseclose all windows and tabs of your browser. For
smartphone or tablet users, exit the browser applicationby the correspondent operations of your device.

! If you do not close the browser, other users may

My page

continue to use your logged in ID withoutauthentication.

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2 Documents［For Teachers］
2023/9/27

Various documents on manaba are available below.

Online Manual
Online manual is available from the [Manual] link at thebottom of My Page ((a) in the upper right figure). For
teachers, both the teacher’s and student’s manuals areavailable.

(a)
My Pagemanaba support site
On the support site, in addition to this supplementarymanual, information from the Education Cloud Office,such as the operational status of the system, is posted asneeded.

manaba Support Site
(https://www.ecloud.tsukuba.ac.jp/en/learningmanagement-system-manaba)

33 Reminder Settings［For Teachers］
2023/9/27

Reminder Settings
Reminder is a function to send updated information to theemail address registered by the user when there is a new
notification or new text in manaba. To make various
settings for reminders, click [Settings] at the top right of My
Page, then click [Change reminder settings]. Please referto the online manual for details.
The following is a supplementary explanation that is notincluded in the online manual.

!

Users of an account issued by the Office of
Educational Cloud cannot access the correspondent
page from a URL described in a reminder message.

Settings

Browse past reminders
Click the [Reminders] tab to access the list of pastreceived reminders.
You can filter the reminders by sending date and time.

!

In the reminder list, reminders for one year are
displayed.

!

If you set multiple email addresses, the reminders
sent to each email address will be displayed on thereminder list.

!

On the reminder list page, both summaries andindividual received reminders are displayed.

My PageReminders List page4

4 Course Page

［For Teachers］
2023/9/27

Open course pageFor regular courses• Course pages for the same course will be created each year. Usually, the course pages for the next academic year
will be opened around the end of March.

• No application is required to open a course page. However, if you want to create course content prior to opening acourse page, please apply via the website of Office of Educational Cloud.

• A course page is valid for one year. After the deadline (the end of March), the course page will move to “Past

Courses” and then students will not be able to post on the bulletin board (forum) or submit assignments or tests. (Thedeadline cannot be extended.)• If your class is not displayed on “My Page”, please apply using the form on the website of Office of Educational Cloud.
• In the case of regular courses, you cannot correct the subject name, etc. Please correct their TWINS registration
information through your academic affairs division etc.

For non-regular courses
You can open a course page for research or educational activities such as seminars or research projects other thanregular courses (registered courses in TWINS). Please refer to the website of Office of Educational Cloud for information
how to apply to open courses.

!

Even after the year has changed, the course page for the previous year will not be deleted.

!

There are two options if you wish to continue using your non-regular course page in the next year.
(1) You will continue to use the current course page.
(2) A new course page for the new year will be opened with the same name, while the current course page will
move to “Past Couses”. (Same as the regular course page.)In the case of (1), you do not need to apply for continuous use, while in the case of (2), you need to apply fromthe website of the Office of Educational Cloud. For details, please refer to the website of Office of Educational
Cloud.

Note on the course link of the code-share courses!

In manaba, you do not need to use the course link for code-share courses, as only the course page for the maincourse (the representative course among the code-share courses) is opened.

Note on setting as unused courses!

If there are multiple course instructors in a course and one of them sets the course as an “Unused Course”, thenall other course instructors will not be able to use the course.

55 Course members (5-1 Role settings)［For Teachers］
2023/9/27

Roles are for setting the available functions to each course member for each course. manaba provides roles (position or
status in the course) such as “Course Instructor” and “Course Student”.

Types of roles
manaba provides the following six types of roles:• Course Instructor

Can edit the course page, manage grades, register / delete students and TAs (Teaching Assistants), andperform all the operations necessary to manage the course page.

• Course Student / Course Student (TWINS)Can perform operations as a general student, such as browsing the course page and submitting reports.

• Course Participant

Can use exactly the same functions as “Course Student”. You should select this role when you want to registera student manually with the student ID.

• TA (Cannot Grade)
Is a role to assist course instructors. They can create assignments, tests, surveys, and course news. However,cannot manage and register grades.

• TA (Can Grade)
Is a role to assist course instructors. In addition to the authority of “TA (Cannot Grade)” above, they can manage
and register grades.
However, they cannot delete assignments or change settings to publish or unpublish the grades.

• Substitute Teacher
Has the same authority as the course instructor, except for registering course members.

Course role registration
If you want to register users on your course, then select an appropriate role by the procedure in “5-3 Registration
with student ID / UTID-NAME” and register them for the course.

65 Course members (5-2 Automatic registration)［For Teachers］
2023/9/27

Register teachers on course pageFor a regular course registered in TWINS, its instructors will be registered as the “Course Instructor” when the course
page is created. (No application is required.)! If a course you are in charge of does not appear in the course list of My Page, please apply from the website of
the Office of Educational Cloud.

Automatic registration of students
For regular courses, when students register forcourses on TWINS, they will be automaticallyregistered as students on the following day (atmidnight on the day). At this time, “Course Student(TWINS)” will be displayed in the “Role” field of the“Course Member Registration” page (at (a) in the rightfigure).
If a student who is registered as a “Course Student(TWINS)” in manaba cancels the course registration
on TWINS, their registration in manaba will be
automatically canceled within the next day.

(b)

(a)

! The automatic registration from TWINS works every
day of the year, regardless of the course registration
period for TWINS.

! The role of a user who is described as “Course
Student (TWINS)” in the course member registration
screen is “Course Student”.

! When you click the “CSV File Registration” button(at (b) in the right figure), you can manually register
students in manaba by the student list downloaded
from TWINS. But this function is not normally used.

! The role of a user registered by self-registration is“Course Student”. In the course member registration
page, the role is displayed as “Course Student”.
From the role, you can distinguish students fromthose automatically registered from TWINS.

Registration for code-share courses
For code-share courses, only the course registeredas the main course on TWINS is registered inmanaba. When updating the student list, allstudents of all code-share courses are registeredas “Course Student (TWINS)” in the main course inmanaba.
If you remove a student from a course
member and then register as a student
again, previously submitted data such as
assignments and attendance will be
automatically restored.

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5 Course members (5-3 Registration with student ID / UTID-NAME)［For Teachers］
2023/9/27

When a student registers a course in TWINS, they are also automatically registered on the course page in manaba.
There are two other ways to register course members:

1． Individual registration using student ID (for students) or UTID-NAME (for faculty members):

Registration by student ID, etc. This method is used when you want to assign a different role such as a TA, etc.

2． Registration by students themselves：

This method is often used to grant access to the course to the students prior to registration in TWINS.

With student ID (for students)
You can register a course member from their student ID
from the following instructions.

1. Click [Settings] in the course page.
2. Click [Course Member Registration].
3. Enter the student ID (9-digit number) for the student tobe registered in the course (a) and specify the role toenroll in (b).

Course Top Page

4. Click [Add] (c).
5. Confirm the users to be added, and click [Update] (d) tocomplete the addition of non-course members.

To show the instructors and students, click “ShowCourse Members (Course Instructors, Course
Students).”!

To register students individually with student ID, select“Course Participant.” manaba provides two roles,“Course Student” and “Course Participant,” thereby
distinguishing between students registered by student
ID. For these roles, there is no functional difference.

!

When a student registered as a “Course Participant”
registers on TWINS, the status will change to “Course
Student (TWINS)” on the next day, and after that, thesystem behaves as described in “5-2 Automatic
registration.”With UTID-NAME (for faculty members)

Course Settings

(a)

(b)

(c)

(d)
Course Member Registration

You can register faculty members as “Course Instructor” etc.
in the same manner in “With student ID” above, but use
UTID-NAME when registering.
“UTID-NAME” is the character string before “@”in the email address of the Zengaku Computer
System.
(familyname.firstname.xx@u/un.tsukuba.ac.jp).
To find your UTID-NAME, put your UTID-13 (13digit number on the back of your staff ID card) inthe “Review your information” page of thefollowing website. https://account.tsukuba.ac.jp

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5 Course members (5-4 Delete course members)［For Teachers］
2023/9/27

Delete course members
Delete a single member
To remove a registered course member from the
Course member registration screen, select the checkbox in the “Delete” column ((a) in the right figure) andthen click [Update].

(a)

(b)

To change the role of a course member, deletethem once and register again.

Deleting course members on
Course Member Registration page

Delete multiple members at once
To delete all course students at once, use the menu
near the “Delete” column in the Course Member
Registration page (displayed by pressing the (b) buttonin the right figure) and check the correspondent role.
If you remove a student from a course
member and then register as a student
again, previously submitted data such as
assignments and attendance will be
automatically restored.

Notes on automatic registration from TWINS
1. If a user who registered as a course student in manaba through the automatic registration from TWINS (displayed as“Course Student (TWINS)” on the Course Member Registration page) cancels the course registration on TWINS, theuser will be automatically deleted from the course member list within the next day. (Refer “5-2 Automatic
registration”.)
2. A user who is added as a course student by individual registration with student ID or by self-registration (respectively
displayed as “Course Participants” or “Course Students” on the Course Member Registration page) will not bedeleted even if they do not register in TWINS. However, once they register the course in TWINS, their role becomes“Course Student (TWINS)”, and after that, they will be treated as described in 1. above.

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6 Course news

［For Teachers］
2023/9/27

Manage course news
If you want to contact all students at once, it is convenient
to use the course news function. (Only teachers can add
course news.)
There are two types of course news: “Class Cancellations”
and “Other News” (for information other than classcancellations).
For courses registered with the same course code as
those registered in TWINS, when course news is addedon manaba, the content will be automatically reflected on
the Web bulletin board in TWINS.

!

Course page

Class Cancellation information is always posted on thebulletin board, while other news can be selected
whether or not it is to be posted on the bulletin board.

Add course news
1. Click [Add News] on the top of course news.
• To post class cancellation
2. Click [Class Cancellations] under “Category”.
3. Select Cancelled Date and Period, and Reason for

Add News page (for Class Cancellations)the cancellation (required), and enter Notes(optional, within 40 characters).

• To post other news
2. Select [Other News] under “Category”.
3. Select whether or not to post on the bulletin board

under “Data Transfer Setting” as [Send/Do not
Send Data to Web Bulletin Board (TIPS)]. Also,
enter Title (required), Publication Period (required if“Send Data to Web Bulletin Board (TIPS)” isselected), and Formatted/Plain Text (required).

!

Only the first 100 characters and 250 characters(including ellipsis and the URL to the course news) ofTitle and Text, respectively, will be posted on thebulletin board.

!

When registering class cancellations, please separately
contact the academic service office whose educationalorganization establishes the course. The information
will be posted on the bulletin board within the next day.

Add News page (for Other News)

4. Click [Preview]. After checking the content, click [Add].
When posting “Other News” on the course
page whose correspondent course is notregistered in TWINS, select “Do not Send
Data to Web Bulleting Board (TIPS).”
When publishing course news, you can also
send a reminder to students.

!

Once you add course news, you cannot edit it. Also,
even if you delete the course news from manaba, it will
not be deleted from the bulletin board.

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7 Resources［For Teachers］
2023/9/27

Please refer to the online manual for the features of “Resources.” The following describes functions not described in the
online manual.

Send reminders to students who haven’t accessed resources
By clicking [Access Data] at the bottom of each resource
page, you can check whether the students have read thepage.
By clicking [Send Reminder] on the Access Data page,
you can send a reminder that encourages the students torefer to the resource.
You can select targets to send the reminder from thecheckbox.
will only be delivered to students who have
! Reminders
set to receive reminder messages in their basic
settings and who have registered a correct email
address.

Access Data page

Available image, audio, and video formats
Please refer to “How to add a file” in “Add a test question”
of “Tests” in the online manual for available image, audio,
and video formats.

Send Message page

You can play videos recorded by the remote lecture /automatic recording system of the University of Tsukuba
on Chrome (recommended), Firefox, Edge, and Safari.

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8 Contact［For Teachers］
2023/9/27

Office in charge
Learning management system (manaba) help desk, Office of Educational Cloud,Academic Computing & Communications Center, University of Tsukuba

Support site URL•

https://www.ecloud.tsukuba.ac.jp/en/learning-management-system-manaba•

Information on usage such as system outage schedules and version upgrades is posted as needed.

•

If you have any questions, please send email to the email address described athttps://www.ecloud.tsukuba.ac.jp/en/access or use the お問い合わせWebフォーム (Inquiry Web Form) in Japaneseon https://www.ecloud.tsukuba.ac.jp/manaba/accessmanaba.

! Inquiries by phone are not currently accepted.
•

Please be sure to specify your affiliation and contact information in your questions.

•

When inquiring about software issues, please specify the OS and browser type.

Mailing list
The Office of Educational Cloud may email you important information on manaba. The following destination addresses
are used in the mailing lists for the notifications.
lms-users@ecloud.tsukuba.ac.jp (for all faculty members and students on campus)
lms-users-teachers@ecloud.tsukuba.ac.jp (for all faculty members on campus)
Please make sure your settings allow you to receive emails from these addresses.

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