Master Plan
Aichi-Nagoya 2026 Asian Para Games
March 2024

AINAGOC

His Excellency Majid Rashed, President of the Asian Paralympic Committee,
On behalf of the AINAGOC, I would like to express my sincere respect for yourcontinuous commitment towards the development of para sports in Asia. We also
appreciate your support for Aichi-Nagoya in hosting the Asian Para Games as the
sports event for the four billion people in Asia.
As the first step of preparing for the Games, the AINAGOC has drawn up themaster plan for hosting the Asian Para Games. This plan presents the vision of
the Games and the framework covering various fields. Based on the master plan,we will proceed with the specifics in each field. We humbly ask for your approvalof the Master Plan to host the Games.
To ensure the success of the Games, the AINAGOC will work closely with thehost city Aichi-Nagoya and the Japanese Paralympic Committee (JPC). We
would appreciate your further support and guidance as we move forward.
March 2024

Hideaki Ohmura
President of AINAGOC

Table of Contents
Overview............................................................................................................... 4
1.1

Principles & Marks ................................................................................................... 4

1.1.1

Slogan .............................................................................................................. 4

1.1.2

Emblem ............................................................................................................ 4

1.1.3

Mascot .............................................................................................................. 5

1.2

Facts & Figures ........................................................................................................ 6

1.3

Games Operation..................................................................................................... 7
Operations ............................................................................................................ 8

2.1

Sports ....................................................................................................................... 8

2.1.1

Sports Programme ........................................................................................... 8

2.1.2

Sport Related Services..................................................................................... 9

2.1.3

Sports Equipment ........................................................................................... 10

2.1.4

Victory & Medal Ceremony............................................................................. 10

2.1.5

Medical Services ............................................................................................. 11

2.1.6

Anti-Doping ...................................................................................................... 11

2.1.7

Test Events ..................................................................................................... 12

2.1.8Classification .................................................................................................. 12

2.1.9

Repair Services .............................................................................................. 12

2.1.10Sports Presentation ........................................................................................ 13

2.2

Ceremonies & Cultural Program ............................................................................ 16

2.2.1

Opening & Closing Ceremonies ..................................................................... 16

2.2.2

Welcome ceremony........................................................................................ 16

2.2.3

Torch Relay..................................................................................................... 17

2.2.4

Cultural Programme ....................................................................................... 17

2.3

Competition Venue................................................................................................. 19

2.3.1
2.4

Competition Venue ......................................................................................... 19

Accommodations ................................................................................................... 29

2.4.1

Accommodations for Athletes and Team Officials .......................................... 29

2.4.2

Accommodation facilities for Games related stakeholders (other than athletes

and team officials) ......................................................................................................... 30
2.5Games Workforce .................................................................................................. 33

2.5.1

Organisation and Human Resources ............................................................. 33

2.5.2

Recruitment, Staffing, and Training ................................................................ 33

2.5.3

Volunteer ........................................................................................................ 34

2.5.4

Education and Training................................................................................... 34

2.5.5

Uniforms ......................................................................................................... 35

2.6

Supplies required for the Games ........................................................................... 37

2.6.1

Procurement ................................................................................................... 37

2.6.2Rate Card ....................................................................................................... 37

2.6.3

Customs Clearance (Customs) ...................................................................... 37

2.7

Transport ................................................................................................................ 39

2.7.1

Transport System ........................................................................................... 39

2.7.2

Arrival & Departure ......................................................................................... 39

2.7.3

Opening & Closing Ceremonies ..................................................................... 39

2.7.4

Competition (Training) Venues ....................................................................... 40

2.7.5

Formulation of Transport Plan ........................................................................ 40

2.8

Information Technology .......................................................................................... 42

2.8.1

Asian Para Games Information System (APGIS) .......................................... 42

2.8.2

Telecommunications ....................................................................................... 43

2.8.3

Weather Information ....................................................................................... 43

2.8.4

Timing & Scoring and Result Posting............................................................. 43

2.9Media ..................................................................................................................... 45

2.9.1

Main Media Centre (MMC) ............................................................................. 45

2.9.2

Broadcast ....................................................................................................... 45

2.9.3

Press .............................................................................................................. 45

2.9.4

Media Services ............................................................................................... 46

2.10International Relations ........................................................................................... 49

2.10.1

Cooperation with the APC .............................................................................. 49

2.10.2

Cooperation with the NPCs ............................................................................ 49

2.10.3

Meetings ......................................................................................................... 49

2.11

Protocol .................................................................................................................. 51

2.11.1

Protocol by Venues ........................................................................................ 51

2.11.2

Protocol Plan Development ............................................................................ 52

2.12

Accreditation .......................................................................................................... 53

2.12.1

Establishment of Accreditation Categories .................................................... 53

2.12.2

Immigration Procedures and Accreditation .................................................... 54

2.12.3

Accreditation Centres ..................................................................................... 54

2.13

Security .................................................................................................................. 55

2.13.1

Security Organisation ..................................................................................... 55

2.13.2

Security Measures.......................................................................................... 55

2.14

Promotional Activities for the Games..................................................................... 57

2.14.1

Internet ........................................................................................................... 57

2.14.2

Promotional Event .......................................................................................... 57

2.14.3

Media Relations .............................................................................................. 59

2.14.4

Publications .................................................................................................... 59

2.14.5

Information Centres ........................................................................................ 60

2.15

Marketing ............................................................................................................... 61

2.15.1

Sponsorship, Licensing & Merchandising ...................................................... 61

2.15.2

Ticketing ......................................................................................................... 61

This plan was established based on the information available as of March 2024, including
the status of the previous Asian Para Games, and is therefore subject to change due tovarious factors.

Chapter 1 Principles & Marks

Overview
1.1
1.1.1

Principles & Marks
SloganWe can imagine and we will imagine. Each athlete competing on this dream stage
holds their passion within, this goes beyond our imagination.
It comes as a pair with the Aichi-Nagoya Games' slogan [IMAGINE ONE ASIA], toexpress everyone's spirit to be united as ONE through the Games. The Aichi-Nagoya2026 Asian Para Games will be the perfect platform to deliver and deepen ‘imagine.

1.1.2

EmblemBy using the design components of the Asian Games emblem, the Para Gamesemblem harmonized with the Asian Games expresses the burning passion of the Para
athletes in a warm colour element. This emblem also signifies the constant passionate
spirit which will be passed on from the Aichi-Nagoya Games to the future Asian Para
Games.
It also represents the never-ending passion that continues from the Aichi-Nagoya2026 Asian Para Games to the future Asian Para Games.

4Chapter 1 Principles & Marks

1.1.3

Mascot
Mascot design and 3D model will be announced two (2) years before the Games.

5Chapter 1 Facts & Figures

1.2

Facts & Figures
Title
Official name
Abbreviation

Aichi-Nagoya 2026 Asian Para Games
①5th Asian Para Games Aichi-Nagoya 2026 /②Aichi-Nagoya 2026 Games / ③Aichi-Nagoya 2026

Organiser
Official name

AINAGOC

Host City
Aichi Prefecture government and City of Nagoya

Games Period
From Sunday, October 18 to Saturday, October 24, 2026

Participants
Delegations (Athletes and Team Officials) 3,600～4,000
The number of athletes is between two thousand four hundred (2,400) and two
thousand seven hundred (2,700). The number of the persons who are withlimitation in mobility or daily wheelchair users among these athletes and NPC
Team Officials shall be between eight hundred eighty (880) and nine hundred fifty(950). The number of the foregoing athletes and NPC Team Officials will be finallydetermined through the discussion between the APC and the LOC by eighteen(18) months prior to the Opening Ceremony.
・

APC Family / VIP: 800 (expected)
Games Officials: 800 (expected)
Media: 2,500 (expected)
Volunteers: 12,000 (expected)
The number of Games operation staff, sponsors, etc. will also be added to theabove.

Games Facilities
Competition Venues, Training Venues, Athletes Village (hereinafter referred as“Accommodations for athletes and team officials”), Main Media Centre (MMC), etc.

Sports Programme6

Chapter 1 Games Operation
Refer to the 2.1.1 sports programme

Other events
Opening and Closing ceremonies, torch relay, cultural programs, etc.

1.3Games Operation
Games Stakeholders

Organisational Structure
The AINAGOC will establish the necessary function at each preparation phase.
Current status of the AINAGOC(As of March 2024)

7

Chapter 2 Sports

Operations
2.1

Sports2.1.1

Sports Programme

Number of Sports:18
Number of Sports
18

Sports ProgrammePara Archery, Para Athletics, Para Badminton, Boccia,
Para Cycling, Blind Football, Goalball, Para Judo,
Para Powerlifting, Shooting Para Sport,
Sitting Volleyball, Para Swimming, Para Table Tennis,
Para Taekwondo, Wheelchair Basketball,
Wheelchair Fencing, Wheelchair Rugby,
Wheelchair Tennis

Sports programme is specified in the Asian Para Games 2026 Sports Programme
contract. The sports to be scheduled in the Asian Para Games 2026 are set forth in
the Asian Para Games 2026 Sports Programme (as described Appendix C in the Host
city contract).
In the event that a Party intends to change the Scheduled Sports due to a difficult
situation under which the Scheduled Sports are performed (e.g., lack ofappropriate venues, insufficient of budget or personnel, insufficient of athletes’
population), the Party shall offer the change with the reason to the other Parties
and all Parties shall discuss the change.
The expected number of athletes is between two thousand four hundred (2,400)
and two thousand seven hundred (2,700). The expected number of NPC Team
Officials shall be between one thousand two hundred (1,200) and one thousand
three hundred (1,300). The number of the persons who are with limitation in
mobility or daily wheelchair users among these athletes and NPC Team Officials
shall be between eight hundred eighty (880) and nine hundred fifty (950). The
number of the foregoing athletes and NPC Team Officials will be finallydetermined through the discussion between the APC and the LOC by eighteen(18) months prior to the Opening Ceremony.
Competition schedule8Chapter 2 Sports
For the competition schedule, daily schedule, session schedule and event
schedule will be created.
The sports program (sports/disciplines/events, medal events, competition venues,
daily schedule, and session schedule draft) will be submitted to the APC atleast eighteen (18) months prior to the Games.

2.1.2

Sport Related Services

Expressions of Interest (EOI) (called “Sports Entry” in Asian Games)
An entry policy aiming for efficient operation of the Games will be established at least
eighteen (18) months before the Games. Sports entry manual will be created andsubmitted to the APC.
Expressions of Interest (EOI): October to December 2024
Entry by Number: July to September 2025
Entry by Name: April to June 2026
Preferred sports and approximate number of athletes will be asked at theExpressions of Interest (EOI).

Technical Handbook
A technical handbook which covers outline of the Games, sports information, etc. will
be prepared at least one (1) year prior to the Games and will be distributed to each
National Paralympic Committees (NPC).
General information: the AINAGOC, host city, accreditation, accommodations,arrival and departure, medical services, etc.
Sports information: schedule of sports, events, venues, sports rules, sports
entries, sports equipment, medical services, anti-doping, victory ceremony,classification, etc.

Sports Related Publications
Sports-related releases to be distributed to athletes, team officials, etc. will beconsidered as necessary.

Official Publications
The AINAGOC shall submit to the APC for written approval a list of proposed AichiNagoya 2026 Asian Para Games 2026 publications with referencing the list of the past
Asian Para Games publications, no later than twenty-four (24) months prior to theGames.

9

Chapter 2 Sports

2.1.3

Sports Equipment

Create Sports Equipment List
The type and quantity of equipment required for the operation of the competition will
be discussed with the IF/AF and a list of sports equipment will be prepared.

Procurement of Sports Equipment
Sports equipment will be procured efficiently and accurately as Value in kind (VIK)from sponsors, paid rental and purchase.

2.1.4

Victory & Medal Ceremony

Operation of the Victory Ceremony
The ceremony will be held in a suitable atmosphere for commending winners.
Training will be provided for the operation staff and victory ceremony assistants, etc.
in advance to ensure that the ceremony is conducted smoothly.
Necessary items including the podium, costumes, and music suitable for theatmosphere of the victory ceremony will be prepared.
Plan regarding the contents of the ceremony will be created in consultation with the
APC.

Medals & Diploma certificatesPrize winning medals, Certificate of Merit (for the top six (6) athletes), and othernecessary items will be produced.
Prize winning medal design will symbolize the host city, Aichi-Nagoya and approvedby the APC. Production of the medal will start in 2024.

Presenter
Prize winning medals will be presented by the APC President or a person approvedby the APC.
Details will be determined in consultation with the APC.

Delegation flags & National Anthems
The delegation flags and national anthems of respective delegations will be used forthe victory ceremony.
The delegation flags and national anthems will be checked for its accuracy at the Chefde-Mission meetings, etc.

Other goods, etc
Other than prize winning medals and Certificate of Merit, commemorative item will be
10Chapter 2 Sports
presented to symbolize the host city, Aichi-Nagoya.

2.1.5

Medical Services

Overview
Medical services will be available during the period of the Games within the scoperequired to carry out duties at the Games.

Structure of providing medical services
Operation plan and medical guideline etc. (including anti-doping) for systematicallyproviding medical services will be formulated taking into account the opinions ofexperts and the APC.
The medical care scheme will be established in cooperation with medical institutions
and health related authorities concerned, etc. in the vicinity of the venues to offer
reliable and safe medical services.

Establishment and operation of medical stations
Set up a medical station in necessary competition and non-competition venues, (eg.
accommodation for, MMC and HQ Hotel etc.) to provide first aid. Also, establish ascheme to enable to transport patients to nearby hospitals when necessary.

Establish of a public health management scheme
Basic measures for health and hygiene will be established for the Games. to preventthe outbreak and spread of accidents such as food poisoning and clusters of infections
Efforts will be made to maintain the hygiene of facilities related to the Games and tomaintain the health of those involved in the Games.

2.1.6

Anti-Doping

Overview
A Doping Control Stations (DCS) will be set up at the competition venues and Athletes’
accommodations.
Coordination and planning for the operation of doping control will be formulated
in cooperation with the Japan Anti-Doping Agency (JADA) and the APC etc.
For doping control staff, we will provide the necessary Doping Control Officers(DCOs), chaperones, and administrative personnel etc. in liaison with the APC.

11

Chapter 2 Sports

2.1.7

Test Events

Overview
Various international and national events held in Aichi prefecture and/or Nagoya city
will be made good use as test events, so that operational capability will be ensured
for the Games based on issues identified and experience gained.
The opportunity to ensure the test event of at least two sports including athletics
and swimming, will be organised in coordination with IF/AF/NF.
The implementation plan for test events will be formulated.
Test events will be organised to accumulate knowledge for operation of theGames. (from September 2025 to June 2026).

2.1.8Classification

Overview
Provide the necessary environment for the classification of each sport in order to
conduct the proper examination.

Management of Classification
The classification will be arranged with the APC, IPC, and IF.
Classification for physical impairment and intellectual impairment are considered tobe conducted at the competition and training venues while visual impairment to be
conducted at the appropriate location.
For Vision impairment, classification will be conducted at a separate venue.

Guideline
A guideline on the classification of each competition will be issued to NPCs.

Procurement
Coordinate with the APC, IPC and IF in procurement of the necessary equipment.

Classification operation during the Games
Required function of the Classification Coordination Centre will be assembled andconsidered to operate properly.

2.1.9

Repair Services

Overview
Basic repair and maintenance services for wheelchairs and prosthetics are provided.

12

Chapter 2 Sports

Implementation
The AINAGOC will consider the sports to have the repair services, the contents of theservices, and how to implement, and ask consultation with the IF and AF.

Identifying requirement
Organise requirements for venues, staff and equipment, etc. to provide the necessary
services for the Games.

Management
Once the appropriate management method is decided, an operational manual will becreated.

2.1.10 Sports Presentation
Overview
Conduct sports presentation with announcements and music so that the competition
will be held smoothly, boost excitement at the venue and enable athletes to do theirbest performance.

Key points
Discussion with the APC will be conducted to decide if a consultant should be
appointed. Coordinate necessary equipment and staff required, depending on thecontent and method of each venue.

Sport Presentation Plan version 1
The AINAGOC will submit the first version of the Sport Presentation Plan to the APC
for approval no later than twelve (12) months prior to the Games.

13

Chapter 2 Sports❖

Roadmap
2.1 Sports

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Sports ProgrammeSports●Decision

Medal Event★ Submit to APC

Daily Schedule★Submit to APC

Session Schedule★ Submit to APC (Draft version)

Event Schedule

Sport Related Services
Entry Manual

Review and Prepare★ Submit to APC

Expression of Interest(Entry by Sports)
Entry by Number
Entry by Name
Ver.1

Prepare Technical Handbooks and Various
GuidesCreation of Sport Equipment List

● Distributed to NPCs

Review list and prepare

Prepare and submit draft list of publications tobe preparedSports Equipment

Ver.2 and various guides★ Submit to APC
Consideration and preparationfrom Past Conventions
Review Procurement Methods and Procurement
for each competition.

Procurement of Sport Equipment

Victory & Medals Ceremony
Formulation of plan

Operation of the Victory Ceremony

Design selection

Production of the Prize Medals

Review and coordinate
production and management methods

Research and final decision

Production of the Podium
Production and storage of the certificates,
commemorative items etc.

Manage and Storage●Publish
Production

Review

Production

Formulation of
implementation plan

Create medical guideline etc.

Medical Services
Develop a medical and hygiene services
implementation plan and medical guideline etc.
(including contents on Anti-Doping).
Coordinate with medical and health-related
institutions.

Create base plan

Coordinate with institutions; Designation and coordination with back-up hospitals

Establish and Operate

Establishment and operation of medical
stations
Review the public health management system

Review various measures related to public health14

Chapter 2 Sports

2.1 Sports
Anti-Doping
Collect information, liaison and coordination
with APC, JADA, etc.

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Review, analayse and coordinate with Form contracts
various agencies
with the agencies

Coordinate and implement

Examine placement standards etc.

Secure required personnels

Test Events
Prepare plan

Planning Test Events

Conduct in order of scheduled events

Conduct Test EventsClassification
Management of Classification

Coordinate with the IPC, APC and IFs; coordinate conditions for CF arrangement,
VI inspection policy, establish personnel structure
Apply to each IF via APC for appointment of CCF ●Compile, publish and update information

Create guideline
Procurement● Publish V1 to NPCs

Create equipment list
for each competition/VI inspection
Review installation

Operation of various centre

Manage, collect and disseminate information● Decide on venue

Repair Services
Implementation
Summary
Review the operation, create manuals, implement operation

Management

Sport Presentation
Key points

Discuss with the APC, review the implementation details

The first version of the Sport Presentation Plan

★ Submit to APC

15

Chapter 2 Ceremonies & Cultural Program

2.2

Ceremonies & Cultural Program
Overview
A plan will be considered and formulated based on opinions of art and culture experts.

2.2.1

Opening & Closing Ceremonies

Overview
Opening Ceremony: October 18, 2026 (Sunday)
Closing Ceremony:October 24 2026 (Saturday)
Participants: Athletes and team officials, APC family, Media and spectators
Ceremony Venue: Nagoya City Mizuho Park Athletic Stadium(Main Stadium with seating capacity of thirty-five thousand (35,000) seats including
temporary seats)
Content: Performance and ceremony

Production
Basic plan that includes the planning and production will be created by mid-June 2024
and will be considered and decided by external experts from art, sports, business, andgovernment officials based on the Games concept “IMAGINE ONE HEART”
After the creation of the basic plan, implementation plan that states the content of theceremony and preparation and operation plan will be created by the end of 2024. Afterthe creation of the implementation plan, production team will be assembled under thesupervisor of the overall ceremony performance and detailed planning of theperformance will be considered and decided and will start production.

Submission of the implementation plan
Programme of the opening and closing ceremony and other events will be developedwith the consultation with the APC.
Invited guests will be coordinated with the APC in advance.
Programme will be conducted to reduce the burden for participating athletes byreducing the waiting time for parade.

2.2.2

Welcome ceremony

Overview
Venue: Conference Facilities in Nagoya City (tentative)
Participants: CdM of each NPC etc.

16

Chapter 2 Ceremonies & Cultural Program
Content: Entry of delegation, greeting from Village Mayor, presentation of gift
A combination of onsite and online participation will be conducted.

2.2.3

Torch Relay

Overview
Torch Relay is to attract attention and interest from the public right before the Games,
and to build momentum and boost the sense of festivity towards the Games.
Location: The relative municipalities within Aichi Prefecture and competition
venue outside Aichi Prefecture will light the torch separately, and will conduct a
Flare Gathering Ceremony to combine all the sacred frame at an appropriate
location signifies Aichi-Nagoya Games. The location and details will be
determined.
Relay period: from the day of flame lighting until the opening ceremony.
(October 18, 2026)
Flame Lighting Period: from the opening ceremony until the closing ceremony.
(From October 18 to October 24, 2026)

Torch
Torch design will be symbolized from the host city, Aichi-Nagoya.

2.2.4

Cultural Programme

Overview
Various initiatives will be implemented at local municipalities that hosts competition
venues to share the diverse cultures and values in Asia in collaboration with the hostcity before, during, and after the Games. Those initiatives will be considered tocomprise of events aimed to facilitate interactions between those involved in the
Games and local citizens and cultural programs that can contribute to promoting
cooperative international relations and friendship.

17

Chapter 2 Ceremonies & Cultural Program

Implementation of cultural programme
Cultural programme will be conducted in the following venue and period.
Venue

PeriodMunicipality in Aichi
Prefecture/where thecompetition venue is

October 18, 2025 – December 31, 2026

locatedCompetition Venues, etc.
❖

October 18 - October 24, 2026

Roadmap

2.2 Ceremony and Culural Pogramme

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Opening & Closing Ceremonies
Review of implemented details
Create the production system

Research on past Games, review contents for implementation
Create base plan, execution plan, form production team
Review and production of performance contents

Contents of the ceremonies

Review design and specifications

Production of the Cauldron

Produce

Lighting of
the cauldron●

Opening and Closing Ceremonies

Opening and Closing Ceremonies

Welcome ceremony
Review

Welcome ceremony

Planning

Welcome Ceremony

Torch Relay
Coordinate and plan with local authorities

Plan

Review design

Production of the Torch

Production

Official
announcement●

Torch Relay

Torch Relay

Cultural Programme
Submission of implementation plan

Coordinate with local authorities, create authorisation system

Review contents and coordinate with therelevant organisations

Review contents and coordinate implementation
Conduct cultural programme

Implementation of cultural programmes

18Chapter 2 Competition Venue

2.3

Competition Venue

2.3.1

Competition Venue

Overview
Main Stadium: Nagoya City Mizuho Park Athletic Stadium (opening and closing
ceremonies, athletics)
Capacity - 30,000 seats, to be completed in March 2026
Number of competition venues: 19
Preparations are underway for the operation of the competition venue in all possibleways.
All competition venues will be accessible to provide adequate service for requirementof visitors.
The IF/AF will conduct inspection, agree and report to the APC for approval.
Once the venue is decided, coordination on operation will be arranged with the IF/AF
and TD.
Frequency assignment for wireless devices will be applied to enable wirelesscommunication devices such as walkie-talkies to be used for Games operation.
Utilising wireless LAN service to allow spectators to access Games information via
smartphones and other mobile devices will be considered.

Venue Operation Manual
Using the model venue operation plan as a reference, a venue operation plan for eachvenue will be prepared to consolidate various plans such as venue outline, competition
outline, schedule, operation structure, venue layout, and security plan.
Ver. 1: By March 2025
Ver. 2: By August 2026

19

Chapter 2 Competition Venue

Competition Venues Layout

Izu city(Shizuoka pref.)

Aichi

20

Chapter 2 Competition Venue

List of Competition Venues
Sports1

Discipline

Competition Venue① Okazaki Chuo Sogo Park Multipurpose

Para Archery

Square2② Nagoya City Mizuho Park

Para Athletics

Athletic Stadium

Track③ Ichinomiya City Municipal Gymnasium④ Nagoya City General Gymnasium[Rainbow Hall]⑤ Izu Velodrome [Shizuoka]Road⑥ Japan Cycle Sports Centre Circuit

3

Para Badminton

4

Boccia5

Para Cycling

6

Blind Football7

Goalball[Shizuoka]⑦ Nagoya City Tsuruma Park Multipurpose
Sports Field[Terraspo tsuruma]⑧ Toyohashi Gymnasium

8

Para Judo⑨ Aichi Prefectural Martial Arts Hall

9

Para Powerlifting

10

Shooting Para Sport

11

Sitting Volleyball⑩ Nagoya City Trade and Industry Centre⑪ Aichi Prefectural General Shooting
Gallery⑫ Okazaki Chuo Sogo Park Gymnasium

12

Para Swimming

13

Para Table Tennis⑬ Nagoya City General Gymnasium[Rainbow Pool]⑭ SKY HALL TOYOTA

14

Para Taekwondo⑮ Nagoya City Mizuho Park Gymnasium

15

Wheelchair Basketball⑯ New Aichi Prefectural Gymnasium [Aichi
International Arena]

16

Wheelchair Fencing⑰ Nagoya City Inae SportsCentre

17

Wheelchair Rugby⑱ Wing Arena Kariya

18

Wheelchair Tennis⑲ Nagoya City Higashiyama
Park Tennis Centre

21

Chapter 2 Competition Venue

１

Para Archery
Competition 1.Okazaki Chuo Sogo
Venue
Park Multipurpose Square

２

Category

Temporary

Capacity

TBD

Competition
Venue

2.Nagoya City Mizuho
Park Athletic Stadium

Category

Newly developed

Capacity

Approx.30,000 seats

Competition
Venue

3.Ichinomiya City
Municipal Gymnasium

Category

Existing

Capacity

Approx.2,000 seats

Para Athleticsⓒ株式会社瑞穂ＬＯＯＰ－ＰＦＩ
Perspective drawing is subject to change.

３

写真Para Badminton

22Chapter 2 Competition Venue

４

Boccia５Competition
Venue

4. Nagoya City General
Gymnasium [Rainbow
Hall]

Category

Existing

Capacity

Approx.5,000 seats

Competition
Venue

5. Izu Velodrome(Track) <Shizuoka>

Category

Existing

Capacity

Apprpx.1,800 seats

Competition
Venue

6. Japan Cycle Sports
Centre Ciecuit(Road) <Shizuoka>

Category

Existing

Capacity

TBD

Para Cycling

調整中Data SIO, NOAA, U.S. Navy, NGA, GEBCO©2024Google

23

Chapter 2 Competition Venue

６

７

Blind Football
7. Nagoya City Tsuruma
Park Multipurpose Sports
Field [Terraspo tsuruma]

Category

Existing

Capacity

TBD

Goalball
写真８

Competition
Venue

Competition
Venue

8. Toyohashi Gymnasium

Category

Existing

Capacity

Approx.3,000 seats

Competition
Venue

9. Aichi Prefectural Martial
Arts Hall

Category

Existing

Capacity

Approx.1,500 seats

Para Judo24

Chapter 2 Competition Venue

９

Para Powerlifting
写真

10

11

Competition
Venue

10. Nagoya City Trade andIndustry Center

Category

Existing

Capacity

TBD

Shooting Para Sport
Competition
Venue

11. Aichi Prefectural
General Shooting Gallery

Category

Partial reconstruction

Capacity

TBD

Sitting Volleyball
写真Competition
Venue

12. Okazaki Chuo Sogo
Park Gymnasium

Category

Existing

Capacity

Approx.4,900 seats

25

Chapter 2 Competition Venue

12

Para Swimming
写真13

13. Nagoya City General
Gymnasium[Rainbow Pool]

Category

Existing

Capacity

Approx.3,500 seats

Para Table Tennis
写真14

Competition
Venue

Competition
Venue

14. SKY HALL TOYOTA

Category

Existing

Capacity

Approx.4,400 seats

Para TaekwondoCompetition
Venue

15. Nagoya City Mizuho
Park Gymnasium

Category

Existing

Capacity

Approx.1,200 seats

26

Chapter 2 Competition Venue

15

Wheelchair Basketball
写真Competition
Venue

16. New Aichi Prefectural
Gymnasium[Aichi International Arena]

Category

Newly developed

Capacity

15,000 seats (maximum)©Aichi International Arena Co.,Ltd.
Drawing is tentative and subject to change.

16

17

Wheelchair Fencing
Competition
Venue

17. Nagoya City Inae
Sports Center

Category

Existing

Capacity

Approx.3,400 seats

Wheelchair Rugby
Competition
Venue

18. Wing Arena Kariya

Category

Existing

Capacity

Approx.2,400 seats

27

Chapter 2 Competition Venue

18

Wheelchair Tennis
調整中*Image perspective view

Competition
Venue

19. Nagoya City
Higashiyama Park Tennis
CentreCategory

Partial reconstruction

Capacity

Approx.4,000 seats❖ Roadmap

2.3 Competition Venue

2023

2024

2025

2026

Competition Venue
Approval of Competition Venue

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

After IF/AF agreement, sequentially reported to and approved by APC
Once the venue is decided, Coordination with IF/AF and TD

Coordination with IF/AF and TD

Ver.1

Create Manual for Venue Operation

28

Ver.2

Chapter 2 Accommodations

2.4

Accommodations

2.4.1

Accommodations for Athletes and Team Officials

Overview
A conventional athletes’ village will not be built, instead athletes and team officials will
be accommodated utilizing existing accommodation facilities and necessary function
and service will be provided.
The functions and services required for the athletes and team officials’
accommodation will be ensured by utilizing existing accommodations.
Athletes will be provided comfortable accommodations to assign hotel's rooms for thelevel of disability of the user, and the location between the athletes’ accommodationand competition venue will be taken into consideration.
The same level of accommodation (function and service) will be provided to theathletes and team officials participating in the same competition.
Accommodation facilities and will be secured in collaboration with organisations andtravel agencies. A management system for accommodations of athletes and term
official will be created.

Capacity
Accommodations for delegation up to three thousand six hundred (3,600) to forty
thousand (4,000) persons will be provided in total. However, the final scale of capacity
will be discussed with the APC.

Operation
Food & Beverage, transport, fitness, medical etc. will be provided at eachaccommodation for athletes and team officials.
In principle, athletes and team officials will be allocated per sports. However, if the
NPC is relatively small and is difficult to divide the delegation, we will be flexible inallocating the NPC delegation in the same accommodation.
* To be determined based on the size of the delegation and participating sport fromthe past Games.
Wi-Fi will be provided at each accommodation facility to set up online meeting
environment so that Administration Team of the NPC could support athletes and team
officials staying at respective accommodations.
The allocation of rooms and meeting rooms will be determined with consideration topolitical, cultural, religious background etc.
Security check point will be set up at entrance of area used by athletes and team29

Chapter 2 Accommodations
officials in each accommodation to avoid entry of unauthorized person and to restrict
dangerous items by body and baggage inspections.
Meals will be considered respecting the cultural and religious background as well as
nutritional requirements for athletes.
If it happened an earthquake, securement of means of evacuation will be ensured
especially for athletes and team officials who have difficulties to evacuate bythemselves.
Operation plan and manual will be created for the Games as well as test and training
for the operation.

NPC Service Centre
NPC services included CdM and team officials’ accommodation, CdM meeting room
and NPC service centre will be prepared to at a convenient location with easy access.

Interaction Between Athletes etc.
An area for interaction exclusively for Games related stakeholders will be set up at a
symbolic place in Aichi Prefecture.
Hospitality will be provided in various places in Aichi Prefecture for athletes andtourists.

2.4.2

Accommodation facilities for Games related stakeholders (other thanathletes and team officials)

Overview
Appropriate accommodations with necessary games services and accessibility will be
provided to stake holders.
A structure and system will be established in collaboration with industry and travel
agencies to secure enough accommodation facilities for games related stake holders.
A system will be established to provide necessary information to guests at theiraccommodations.

Scope of accommodation guests
APC Family
Accommodation will be arranged with necessary functions for the Games’ official
hotel.
One of the Games’ official hotels will be the Headquarter Hotel with necessaryfunction rooms. Meetings will be coordinated at Headquarter Hotel or nearby
family hotel.

30

Chapter 2 Accommodations
The maximum number of room-nights will be provided by the AINAGOC. The
APC Family will be eight hundred (800). Provided, however, in excess of eight
hundred (800) in the maximum number of room-nights, will be provided at thereasonable price separately discussed and determined between the APC and the
AINAGOC.
The above number of guests and length of stay shall be provided by the APC atleast twelve (12) months prior to the Games.
Sports-related-officials
The AINAGOC will provide the hotel rooms, on a full board basis, free of charge,
for a maximum of eight hundred (800) people, which include the IF technicaldelegates and international and national games officials.
The scope of the persons who will be provided sports-related-officials and otherconditions of hotels will be discussed and determined between the APC and the
AINAGOC.
MediaThe AINAGOC will facilitate access to suitable hotel accommodation withreasonable room rates for the media personnel holding the GIAC.
Media personal will book and pay for their own accommodation.

Operation
In reference to past Games, accommodation facilities equipped with necessaryfunction and service will be selected per stakeholder.

31

Chapter 2 Accommodations❖

Roadmap

2027
2023
2024
2025
2026
2.4 Accommodations for Athletes andTeam Officials
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Athletes Accommodation
時点更新版提出

Coordinate Accommodations to be used

★ Submit accommodation plan to the APC
Secure accommodation and negotiate

Negotiate and sign contracts with theaccommodation providers
Create an Accommodation Management
systemReview various functions and operations

Task analysis
Create basemanagement plan

● Contracts signed
Review system

Operation of Accommodation Management Centre

Create operational plan

● Establish Accommodation
Management Centre

Prepare Operating Manuals
Operational trial and training

Accommodation facilities for Games
Stakeholders (excluding athletes)
Coordination of Accommodations to be used

★ Submit to APC
Secure accommodation and negotiate

Negotiate and sign contracts with theaccommodation providers
Create an Accommodation Management
systemCoordination to provide the suitableaccommodation based on the stakeholder

Task anaylsis

Review system● Contracts signed
Operation of Accommodation Management Centre● Establish Accommodation
Management Centre

Create base management plan, implementation plan and create manual32Chapter 2 Games Workforce

2.5

Games Workforce
Overview
Establish the necessary organisational structure, ensure expert personnel, conduct
training for the staff members to prepare and operate the Games.
Consider and implement essential uniforms and volunteers to enliven the Games.

2.5.1

Organisation and Human Resources

Organising Committee structure and workforce
Workforce Placement
Staffing plan will be created based on necessary workforce and organisation
structure will be reinforced for the Games.
The updates will be made to evolve the competition planning.
Organisational structure during the Games
Organisational structure and necessary workforce will be allocated based on thecompetition venue during the Games.
Updates will be made as the competition schedule evolves.

2.5.2

Recruitment, Staffing, and Training

Hire Experienced Professionals
Hiring experienced professionals from private-sectors
Prioritizing the recruitment of experts in specialized fields, proactively hire Tokyo
2020 Games experienced staffs.
Employ sports operational specialist
Appointing specialists recommended by the sports organisation.

Staffing during the Games
Short-term Contractors
For positions that require expertise and special skills, such as interpreting, thenecessary number of staff will be secured by contracting with agencies andoutsourcing from related organisations.
For areas that cannot be covered by volunteers, additional personnel will bemade to the municipalities of Aichi Prefecture, Nagoya City and other related local
governments to secure workforce.

33

Chapter 2 Games Workforce

2.5.3

Volunteer

Develop Volunteer Operation Plan
Volunteer Basic Operation Plan
Expected number of volunteers:12,000
Create an overall schedule, evaluate the assignment and number of positions,consolidate the activity conditions (ages, languages, number of days of activity,
hours of activity, etc) and benefits (uniforms, volunteer insurance, meals, etc)
Volunteer Allocation Plan
The number of volunteers, task and skills required for each FA will be adjusted(Ver.1), updates will be made before recruitment, and after the final decision of
the volunteer selection (Ver.3)

Volunteer recruitment and screening
Conduct promotional events to recruit volunteer
Expand an aggressive campaign to recruit skilled volunteers
Actively work with various media to distribute flyers, post on SNS, and to promote
events.
Coordinate with local universities, volunteer groups, civic organisations andprivate companies to promote recruitment.
Conduct recruitment events for volunteer selection.
Conduct an orientation session to outline volunteer activities and provide moredetails about the Games. Plan a workshop to assess their skills.

Volunteer Registration System
The volunteer registration system will be developed by the external company.
Accreditation cards will be issued based on the volunteer registration information.

2.5.4

Education and Training

Staff Training
Provide appropriate training for staffs to acquire the necessary knowledge to prepare
and operate the Games.
Workforce Training, Training by Tier, and Training by Section will be conducted.

Volunteer training
Basic knowledge training:E-learning training on common knowledge, key points,

awareness, and treatment of people with disabilities.

34

Chapter 2 Games Workforce
Leadership training: For the leadership hopefuls, leadership training on mindset ofthe leader and their roles and precautions
Training by assignments: Training based on tasks, routine movements and casestudy examples, and precautions
Training by venue: Training on basic knowledge of the venue and its competition,
how to get around, and emergency situation at the venue

Technical staff training
Basic knowledge training:E-learning training on common knowledge, key points,

awareness, and treatment of people with disabilities.
Training by assignments: Training based on tasks, routine movements and casestudy examples, and precautions
Training by venue: Training on basic knowledge of the venue and its competition,
how to get around, and emergency situation at the venue

2.5.5

Uniforms

Uniform Design
The uniform will be produced after the design has been determined based on theguidelines and with the approval of the APC.

Procurement and Distribution Plan
The number of uniforms will be coordinated, procured and distributed.
❖

Roadmap

2.5 Games Workforce

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Organisation and Human Resources
Staffing plan

Continuously reviewed

Organisational structure during the Games● Transit to operation
during Games time

Recruitment, Staffing, and Training
Hire Experienced professionals

Continuous recruitment

Hire Sports Operational Specialist

Re-emplyment
support● Appointment

Secure short-term staff● Request etc

35●Support etc.

Chapter 2 Games Workforce

2.5 Games Workforce

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Organisation and Human Resources
Staffing plan

Continuously reviewed

Organisational structure during the Games● Transit to operation
during Games time

Recruitment, Staffing, and Training
Hire Experienced professionals

Re-emplyment
supportContinuous recruitment

Hire Sports Operational Specialist● Appointment

Secure short-term staff●●Support etc.

Volunteers
Create a Volunteer Management plan
Ver.1

Volunteer shift plan

Ver.2

Ver.3

Momentum-building events
Public relations activities
Collaboration Related organisations
Recruitmet

Volunteer and hiring recruitment event
Volunteer registration system

Prepare specifications

Hiring event
Issue Accreditation card

Develop order●

Training
Staff training
Submit timeline to APC★

General training
Leadership training

Vonlunteer training

Role-specific training
Venue-specific training
Submit timeline to APC★
Technical staff training

General training
Role-specifc training
Venue-specific training

Uniform
Uniform Design
Order and Procurement

Procurement and Distribution Plan●

36

Distribution●

Chapter 2 Supplies required for the Games

2.6

Supplies required for the Games

2.6.1

Procurement

Overview
Procure items necessary to hold the Asian Para Games.
A procurement plan will be created and updated to identify the items andquantities required for the operation of the Asian Para Games.
The necessary items will be procured at the appropriate time based on the
procurement plan.
Disused items after the Asian Para Games will be disposed of in an appropriatemanner.

2.6.2

Rate Card

Overview
Goods and services will be provided on a rental basis for Athletes, media personnel
etc. for use during the Games.
Rate card Catalogue summarising the available goods and services will becreated and submitted to the APC by March 2025.
The RTC portal will be operational to receive orders from each country’s
Stakeholder representatives by June 2025.

2.6.3

Customs Clearance (Customs)

Customs Clearance
Customs clearance procedures in accordance with the laws and regulations of Japan.
Request authorities concerned to cooperate to streamline and accelerate customs
procedures for supplies, materials, and equipment related to the Games used byathletes, team officials, judges, etc. and those used by the Media.
Discussions will be held with authorities concerned regarding special items (guns,
ammunition) and measures required to facilitate quick access of horses for equestrian.
A customs clearance and forwarding guideline will be created and distributed to parties
concerned.

Customs Duties
Discussion with relevant agencies will be made to ensure that necessary equipment
and tools are exempted from customs duties within the scope of current laws and37

Chapter 2 Supplies required for the Games
regulations, and after all necessary procedures have been completed.
❖

Roadmap

2.6 Items required for the Games

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Procurement
Procurement Plan

Create plan

Update and examine plan●

Update and examine plan●●

Procurement of goods and services
DisposalRate Card
Rate Card Catalogue

Review item and usage

Requirements

System Operation and Implementation

Submit to APC

Update★

● Present

Procure●Develop and test

● Operation

Customs Clearance(Customs Duties)
Collection of information on customs clearance
and coordination with relevant ministries andauthorities

Coordinate with relevant ministries and agencies

Publish guide

Prepare and issue Custom/Freight Forwarding
guide

38

Offer

Chapter 2 Transport

2.7

Transport
Overview
Smooth transport services will be provided for the parties to the Games.
A transport plan will be considered and formulated in collaboration with authorities
concerned (e.g., transport service providers) to provide smooth transport services.
Build a cooperative system with authorities concerned (e.g., transport service
providers) to secure drivers, vehicles, and waiting areas for vehicles.

2.7.1

Transport System
A contingency plan will be established, responding to unforeseen circumstances suchas traffic accidents to ensure there is no travel delay to venues.
A transport headquarters will be established to make overall judgments and to arrange
and manage various services related to transport during the period when transport
services are required. Arrangements will be made to communicate and coordinate
with venues, etc. and provide smooth transport services.
A system for cooperation with authorities concerned such as transport service
providers will be established to provide appropriate transport services.
Based on the characteristics of traffic around the Games-related facilities, and toensure smooth transportation during the Games and maintain peace and order in theurban areas, measures to curb traffic demand such as public announcements will bemade to discourage the use of private cars and driving around the venue.

2.7.2

Arrival & Departure
Appropriate transport services will be provided to parties to the Games between
official airport (expected to be Chubu Centrair International Airport) andaccommodations for entry into and departure from Japan.

2.7.3

Opening & Closing Ceremonies
Many official buses will be arriving during the opening and closing ceremonies,
discussion, and coordination with the concerned authorities regarding traffic control
and other matters will be made to ensure smooth transportation.

39

Chapter 2 Transport

2.7.4

Competition (Training) Venues

Athletes and team officials
Dedicated buses will be provided for athletes and team officials for travel between thecompetition venues, training venues and accommodations based on the competition
and training schedule.
For individual sports, shuttle bus services departing at scheduled times will be
provided.
For team sports, a bus will be provided for each team to travel the competition venues
and training venues.
Wheelchair accessible buses are available.

APC Family
Various transport services will be provided to the APC Family as indicated in theaccreditation card.
T1 ― Dedicated vehicle with driver
T2 ― Dedicated vehicle with driver shared by two or more guests
T3 ― On demand ride sharing service to travel between the Games related venues

Games’ Officials
With accommodations for games’ officials as the starting point, provide transportation
service to travel competition venues according to the competition schedule.

Media
Transport services between the Main Media Centre (MMC), accommodations formedia personnel, and competition venues will be provided.

Spectators
In principle, spectators will travel by public transport, and if necessary, othertransportation services such as shuttle buses between the competition venue andnearest station to the venue will be considered.

2.7.5

Formulation of Transport Plan
A transport plan that specifies transport routes, etc. will be formulated and submitted
to the APC at least two (2) years before the Games.

40Chapter 2 Transport❖

Roadmap

2.7 Transport

2023

2024

2025

2026

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Transport System
Consider the implementation system
Prepare/Setting-up for operation oftransportation headquarters
Coordinate with each SH

Adjustment of transportation service level,
creation of transportation guideProcurement of vehicles and drivers

Coordinate with businesses for securing drivers
and vehicles

Personnel training

Create operational plan
Review PR contents and methods to control

Transport PR

Travel demand management

Arrival & Departure
Arrival/departure Transport
Operational preparation

Opening & Closing Ceremonies
Review
Operational preparation

Competition(Training) Venues
Review
Operational preparation

Formulation of transport plan
Consider the transport plan

2027

Examine transportaion routes etc.
Coordinate with road/traffic
management personnels

Coordinate the operation of the plan

41

★ Submit to APC
Road constuction; review traffic regulation

Chapter 2 Information Technology

2.8
2.8.1

Information Technology
Asian Para Games Information System (APGIS)
The APGIS which includes the following four systems will be developed and operated.
“Games Management System(GMS)” which supports operation of the Games“Games Results System(GRS)” which collects and manages the competition
results of the Games“Internet Interface System(IIS) & Games Info System(Games INFO)”

which

distributes the results to Media (e.g., PCs, smartphones)“Games Support System(GSS) “which supports normal operation of the APGIS
such as monitoring
To ensure accessibility, the APGIS will be modified in consultation with the APC.
Appointment of consultant as necessary.
The installation of facilities, cloud system and hardware for the APGIS will be prepared.
The first version of a technology plan/service implementation plan to the APC at least
two years prior to the Opening Ceremony.

Asian Para Games
Information System(APGIS)

42

Chapter 2 Information Technology

2.8.2

Telecommunications
The network environment will be improved and necessary electric power will be
secured to ensure stable telecommunications.
Necessary measures will be taken to cope with potential risks for information security,
such as external attacks and intrusion.

2.8.3

Weather Information
Weather information such as temperature and precipitation will be gathered and madeavailable to the parties to the Games and spectators through the APGIS to help ensure
safe operation of the Games and planning by athletes.

2.8.4

Timing & Scoring and Result Posting
A venue system conversion plan will be created to ensure smooth transition from the
Asian Games.
System verification will be carried out through test events etc., to set up and operate
the Timing and Measurement System (T&S) for accurate timing and measurement,
Result System (VRS) which consolidates information about the competition anddistribute correct results, and the information board (SSCB) which is necessary for thecompetition.

43

Chapter 2 Information Technology❖

Roadmap

2.8 Information Technology

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Asian Para Games Information System（APGIS）

Identify the requirements for the Games system★ Discussion with the APC regarding Accessibility

Design and development● Correction● Determine if a consultant is required
Partial operation to start

Operation of the system

Specification decision・Contract

Cloud

Specification decision・Contract

HardwareFirst version of the technology plan/service
implementation plan

Operation

Installation★ Submit to APC

Telecommunications
Outline plan
Basic and detailed design・Implementation

Design and development
Operation
Security measures

Weather Information
Review and implement the provision system

Timing & Scoring and Result Posting
Review and create conversion plan

Venue system conversion plan

Modify system; review after test events etc.

System Verification

44

Chapter 2 Media

2.9

Media

2.9.1

Main Media Centre (MMC)The MMC will integrate the International Broadcasting Centre (IBC) with the Main
Press Centre (MPC)
Location:Nagoya International Exhibition Hall (3rd Exhibition Hall, Convention
Centre, Event Hall)

2.9.2

Broadcast

Overview
Produce and broadcast video and sounds by establishing the broadcast video
production system.
The provision of the services to the Rights Holding Broadcaster that have obtained
the broadcasting rights according to the Asian Para Games 2026 Media Services andBroadcast Requirements separately discussed and determined with the APC.
HB comprehensive plan will be created leading up to the Games including the timelineof the host broadcaster (HB) functions to ensure smooth operation.

Establishing broadcast video production structure
Site inspection will be conducted at the intended broadcasting venue based on the
results from the past Games and to establish the broadcast video production structure.

Establishment and operation of the International Broadcasting Centre (IBC)
The IBC will be established and operated for distribution and transmission of the IS,
production of the unilateral signal (specialized for countries and regions as producedby the Rights Holding Broadcasters [RHBs]), and support for transmission to homecountries, etc.

2.9.3

Press

Overview
Necessary services will be provided to domestic and international journalists tofacilitate their work.
Media services will be considered based on advice from experts in the media field.

Press operation at Main Media Centre
Overview
45

Chapter 2 MediaThe MPC will be established in the MMC to support press activities.
Services
Necessary facilities will be provided, media personnel's needs will be consideredwith reference to past Games and similar events.
Facilities expected to be established include press workspace, photo workspace,press conference rooms, Office for each media organisation, media lounges,
information desks, etc.
Services such as power and communications necessary for work will be provided
at respective facilities.

Press operations at respective competition venue
Overview
A Sub Press Centre (SPC) will be established at each respective competition
venues to support the press activities.
Services
Necessary facilities will be provided, taking into account the scale of competition
venues and media needs, with reference to past Games and similar events.
Facilities expected to be established include workspace, press conference room,
mixed zones, etc.
Press Conference Rooms: The needs of each venue will be carefully assessed
to determine whether arrangements for press conference rooms should be made.
Appropriate services, including power and communications essential for work,
will be ensured at each respective facility.

2.9.4

Media Services

Provision of information
Competition Information: Details such as competition schedules, start lists, andcompetition results will be provided.
Press release: Information regarding the Games (excluding competition-related
details), updates from the APC and the AINAGOC, etc., will be provided.
Information will be promptly provided through the Games website and Extranet,
INFO/MY INFO, press handbook etc.

Language Services
Language services will be provided at the MMC, competition venues, etc.
The availability of language services will be determined based on media needs.

46

Chapter 2 Media❖

Roadmap
2.9 Media

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Main Media Centre（MMC）
Base Plan
Base Design
Final Design
Equipment Production・Construction・
Maintenance
Removal・Restoration

BroadcastCreate a comprehnsive HB plan
Consideration to create a Broadcast video
production system
Build a broadcast video production system
Operation

Construction (HB part) and operation of IBCs

●

Press
Create Base plan for Press Operations at MMC
Create Final plan for Press Operations at MMC
1stCreate MMC Press Operation Manual★

Implement Press Operations at MMC
Create Base plan for Press Operation forrespective competition venues
Create Final plan for Press Operations forrespective competition venues
1stCreate Press Operation Manual for venues.

★

Implement the Press Operation at respective
competition venues
提出47

Chapter 2 Media

2.9 Media

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Media Services
Consideration to build an Extranet
Design and development an Extranet
Manage Extranet
Consideration to disseminate information
regarding competition via MY INFO
Design and development MY INFO
Provision of information via MY INFO
FinalPress Handbook●

Press release
Consideration to provide Language Services48

Chapter 2 International Relations

2.10 International Relations
2.10.1 Cooperation with the APC
The AINAGOC will attend international conferences organised by the APC (e.g., the
APC General Assembly) as necessary to report on the progress of preparations for
hosting the Games.
A system of communicating between the APC and the AINAGOC will be established.
The AINAGOC will assist with arranging various APC meetings (e.g., the APC
Executive Board) listed in Section 2.10.3.

2.10.2 Cooperation with the NPCs
The persons in charge of respective NPCs will be assigned at the preparation phaseas needed to build networks as well as provide information of the Games to NPCs,
support problem solving and necessary coordination.
Efforts will be made to deepen understanding of the APC members (including
languages, cultures, and customs).
Efforts will be made to distribute information to the NPCs and collect information
through the APC General Assembly, etc. Information will be provided to the NPCs
through the NPC Chef-de-Mission meeting, etc.

2.10.3 Meetings
Co-ordination Commission Meeting
Schedule: Until the end of the Games
Participants: co-ordination commission meeting members, etc.
Venue: a place prepared by the AINAGOC

APC Executive Board Meeting
Schedule: Two days prior to the Games
Participants: APC EB members, etc.
Venue: a place prepared by the AINAGOCNPC Chef-de-Mission Seminar
Schedule: one year before the Games
Participants: Chefs de Mission etc. from each participating NPCs
Venue: To be determined by the AINAGOC

49

Chapter 2 International Relations

NPC Chef-de-Mission meeting
Schedule: Until the end of the Games
Participants: Chefs de Mission from each participating NPCs
Venue: Chef de Mission meeting room

Pre-Delegation Registration Meeting, Delegation Registration Meeting
Schedule: Few months before the Games, immediately prior to the Games
Participants: Chefs de Mission etc. from each participating NPCs
Venue: a place prepared by the AINAGOC❖

Roadmap
2.10 International Relations

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Cooperation with APC
Attend international conferences (e.g. APC
General Assembly)
Progress report (up to two years before theGames; report as required)
Progress report (from two years before theGames; report to be made every six months)

★

★

★

★

Communication with APC（Reinforcement ofinternational relations section）
Strengthen cooperation and HR training
Cooperate with various APC meetings

Liaison with the NPCs
Assign APC coordinator for each country（Establish and expand the international
relations section）
International understanding（languages,
cultures, and customs）
Disseminate information(online)

Disseminate information, collect informationfrom the NPCs

Meetings
To be held (as necessary)

Co-ordination Commission Meeting

To be held

APC Executive Board
To be held

NPC Chef-de-Mission Seminar●

To be held

NPC Chef-de-Mission meeting

Pre-DRM DRM

Pre-DRM, DRM

50

Chapter 2 Protocol

2.11 Protocol
Overview
Domestic and international guests will be identified at an early stage, and official
invitations will be sent in consultation with the APC.
Services will be provided to guests who must be treated based on the protocol
guideline (international courtesy and etiquette), from arrival in Japan to departure.
Departments that manage international protocol will work closely with related FA’s
(accommodation, transportation, and ceremony) to provide international protocol
service smoothly.

2.11.1 Protocol by Venues
Official airports for the Games (expected to be Chubu Centrair International
Airport)Services (e.g., greeting guests, escorting, etc.) will be provided.
Coordination with authorities concerned will be ensured so that the CIQ (customs,
immigration, and quarantine) process can be completed smoothly.

51

Chapter 2 Protocol

Official hotels for the Games
Arrange appropriate accommodation for the APC Family.
An information desk will be set up to accept applications to use special vehicles, etc.
Hold social and cultural exchange program for the APC Family.
Protocol services will be provided based on each individual’s accreditation. The
contents will be considered.

Opening and Closing ceremonies
Special entrances and exits and traffic flows, and parking lots will be arranged toenable guests to enter and leave the venues smoothly and to ensure security.
VIP seating area and VIP lounges, Family seating area and Family lounge will bearranged.

Competition Venues
Entrances and exits, traffic lines, and parking lots will be arranged to enable guests toenter and leave the venues smoothly and to ensure security.
Provide information about competition and make T car reservations, etc.
Family area and Family lounges with refreshments will be arranged.

2.11.2 Protocol Plan Development
Protocol Plan (Version 1) will be developed and submitted to the APC at least eighteen(18) months prior to the Games.
❖

Roadmap
2.11 Protocol

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Develop a Protocol plan
Consider protocol plan

★ Submit protocol plan(Ver.1) to APC

52

Chapter 2 Accreditation

2.12 Accreditation
Overview
Arrangements will be made to ensure that only appropriately qualified parties to theGames can access necessary zones in facilities related to the Games by a proper
method. A system will be built to ensure that tasks for administering the Games arecarried out efficiently and safely.

2.12.1

Establishment of Accreditation Categories

Establish accreditation guidelines and systematically categorize access of facilities
and zoning based on their accreditation categories according to affiliation and duties
during the Games.
A system will be established to issue temporary passes (e.g., guest passes, daypasses, upgrade card) to individuals who need temporary access to perform theirtasks.

53

Chapter 2 Accreditation

2.12.2 Immigration Procedures and Accreditation
Discussions will be held with ministries and agencies regarding the addition ofidentification (ID) functions to accreditation cards (ACR cards) and temporary
exemption of visas to help the parties to the Games enter Japan easily.

2.12.3 Accreditation Centres
Accreditation centres will be established at necessary facilities such as, airports
designated by the Organising Committee, and MMC, to handle procedures (e.g.,
validation of ACR cards, reissuance of ACR cards after validation).
Information regarding application for accreditation cards will be released and accepted
after the fourth quarter of 2025.
❖

Roadmap

2.12 Accreditation

2023

2024

2025

2026

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Establishment of accreditation categories
Decide on accreditation categories, temporary
passes.etc. (ACR Guideline)

Formulation of basic plan

Formulation of guideline★ Submit to APC

Immigration procedures and accreditation
Consult with ministries and agencies regarding
immigration procedures

2027

Consult with Foreign ministry and Immigration● Submission of written request

Accreditation centre
Review

Decide on accreditation centres

Formulation of manual
System Registration,
Printing & Distribution

Application/Sending of cards(ACR System in operation)

54

Chapter 2 Security

2.13 Security
Overview
An appropriate security guideline will be formulated based on security in Japan andinternational security.
A security guideline will be considered and formulated in coordination with authorities
concerned, including the police and firefighting authorities.
Security staff and equipment will be secured based on the security guideline.

2.13.1 Security Organisation
A security control headquarters will be established during the Games. Establishmentof on-site offices will be considered at respective facilities related to the Games
including competition venues.
Smooth security operation will be ensured for the Games in cooperation with thecompetition venues, transport and protocol departments, etc.
A system for cooperation with authorities concerned will be established such as thepolice and fire department to ensure appropriate security and handling depending on
the authority.

2.13.2 Security MeasuresCompetition Venue
Security staff, etc. will be assigned in and outside competition venues.
Measures will be taken to prevent accidents and confusion (e.g., separate the traffic
flow of the parties to the Games from that of spectators).
When spectators enter the venues, body and baggage inspections will be conductedusing security equipment such as metal detectors, to prevent hazardous items frombeing brought into the venues. Parties to the Games will also be inspected.
Appropriate zoning will be ensured (e.g., prohibition of access by spectators into thezones for parties to the Games, separation of seats for VIPs from those for spectators).
Security staff, etc. will be assigned at the borders between zones to implement
appropriate measures such as access control.

Accommodations for athletes and team officials
Security staffs will be assigned in and outside the Asian Para Games official area.
Security checkpoints will be established at the entrances to the official areas of theGames to prevent the entry of unauthorized personnel by checking accreditation card,
55

Chapter 2 Security
along with body and baggage inspections using metal detectors. Other security
equipment will also be used to prevent the entry of hazardous materials.

Opening and Closing ceremonies
Many VIPs are expected to attend the opening and closing ceremonies, and thenumber of spectators will also be large. Sufficient security staff and equipment will beallocated.

Other facilities (e.g., the Main Media Centre (MMC), the APC family Hotel)
Security staff and equipment will be allocated appropriately depending on the scale,purpose, usage conditions, etc. of the facilities.

Security for VIP and APC Family
Appropriate measures will be taken for VIP and APC Family in consultation withauthorities concerned such as the police.
Appropriate measures will be taken when VIP and APC Family observe Games at thecompetition venues or participate in events (e.g., separation of traffic flows fromspectators, separation of zones from general spectator seats). The security
organisation will be upgraded as necessary, such as by adding security staff.

Vehicles
Vehicles for the Games will be inspected as necessary upon entering facilities.
Vehicles will only be allowed to enter secure facilities with prior authorization toprevent the influx of general vehicles.
❖

Roadmap
2.13 Security

2023

2024

2025

Implementation system
Establish and commernce operation of
headquarters and local offices

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Review the need to secure securty personnels etc.

Adjust requirements

Cooperate with other FAs such as competition
venues, transport,protocol, etc.

Information sharing

Coordinate with the Police, Fire service andother relevant agencies

Adjust plan

Request for cooperation

Coordinate withthe competition venues etc.
Adjust operation

Joint training etc.

Countermeasures
Formulation of guideline (G)Security Guideline (G) and Security Plan (P) for
each facility

Formulation of plan(P)Secure security guards and security equipment

56★ Submit to APC
Secure equipments, and contracts with security personnels

Chapter 2 Promotional Activities for the Games

2.14 Promotional Activities for the Games
Overview
In order to effectively public relations and advertising activities at appropriate timings,
carry out systematic advertising for the host and participating countries in cooperation
with the host city and the APC.

Media Exposure PlanningMedia relations plan, including the advertising and social networking, will be
developed and submitted to the APC two years prior to the Games.

Official Report
Official report (detailed version and overview version) will be created and announced
within one year after the closing of the Games.

2.14.1 Internet
Launch and operation of the official website
From 2024 to 2026

Social networking (e.g., X<formerly known as ‘Twitter’>, Facebook,
Instagram, YouTube)
From 2024 to 2026

Connect with Influential media
Engage with internationally influential global media for promotion as needed

2.14.2 Promotional Event
Domestic Promotional Events
From 2023 to 2026
Promotional events and countdown events will be conducted with large-scale eventsin Japan (e.g., international sports events including the Kobe 2024 Para Athletics
World Championship). Also, promotional events will be planned. Those promotional
events will be held associated with host city.

City Dressing
From 2025 to 2026
City Dressing will take place on the major roadways, public transportations, and thevicinity of the competition venue.
57

Chapter 2 Promotional Activities for the Games
Main content: Display flags, banners & countdown boards, in partnership with the hostcities, and gain promotional and advertising opportunities.

Promotion at the APC General Assembly, etc.
A PR booth will be set up to report the preparation status of the Games and introduce
the host city.

Promotional activities at international sports events, etc.
From 2024 to 2026
Activity examples: Set up PR booths at international sports events, including the Paris
Paralympics, to publicize the preparations status of the Games and advertise the hostcity.

PR Ambassadors
From 2024 to 2026
Designate High-profile athletes, etc. as PR ambassador, and disseminate
information about the Games and Japan's charms including the host city throughthat PR Ambassadors.

Collaboration with Universities
Provide opportunities for the students to actively support the Games through thepartnership agreement with AICHI ASSOCIATION OF UNIVERSITY PRESIDENTS,
which is formed by the university presidents from all fifty-two (52) universities in Aichi
Prefecture. Students will play major roles in the Games and gain lifetime experiencethrough these activities.
Suggestions from the students will be incorporated to promote and build momentum
for the Games in collaboration with them.
Encourage college students to participate as volunteers and actively support theGames.

Partnership with host cities and local municipalities
Promote and build momentum for the Games in partnership with host cities and local
governments, including the Flag Tour to display the replica of the APC flag that waspresented at the Closing Ceremony of the Hanzhou Games.
From November 2023 to March 2024
Venue: 54 municipalities in Aichi
During the Games, create a Livesite (tentative naming) for athletes & community
members to enjoy and interact outside of the competition venue.
In coordination with the host city and the local governments, consideration will be
58

Chapter 2 Promotional Activities for the Games
given to promoting understanding and awareness of Para Sports by conducting the
educational programme, including the Japanese version of the “I’m POSSIBLE”
movement, through schools.

2.14.3 Media Relations
Enhanced communication with domestic media
From 2023 to 2026
Content: The following actions will be taken for major domestic media.
Cooperative relationships will be built with domestic media personal.
Press releases distribution.
Hold press conferences.
Conduct periodic information exchange meetings with media personal.
Create and distribute the factbook.

Timely information dissemination to foreign media
From 2024 to 2026
Provide timely press releases to foreign.

2.14.4 Publications
Posters and Brochures for the Games
From 2023 to 2026
Create posters and brochures for the Games and distribute them to all relevant parties.

Newsletters
From 2024 to 2026
Newsletters will be created to distribute preliminary information about the Games.
Publication frequency: quarterly from 2024 to 2026

Guidebooks for the Games
From 2025 to 2026
The guidebook for the Games will be created and sold.

Promotional goods
From 2019 to 2026
Create and distribute various promotional items, including pins, to event participants
and other opportunities.

59

Chapter 2 Promotional Activities for the Games

2.14.5 Information Centres
In 2026
Information centres will be established at MMC, etc. to provide information about theGames (e.g., distribute the brochures for the Games, etc.).
❖

Roadmap

2.14 Games Promotion

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Use of Internet
Discussion with the APC

Create and manage official webpage

Trasition to Games website● OpenManage SNS

Monitor PR Events
PR event at major events, Countdown events
etc.

1000days to go

2years to go●

1year to go●

100days to go●●

PR at international sporting events
Coordinate with universities
Cooperate with host city and local authorities

Conduct workshops, idea contest etc to carry out collaborative projects

Collaborate with th local government to build momentum

Fanzone (tentative)●

Media Relations
Enhanced communication to the national media
Provide information to foreign media in a timely
mannerPublication
Games posters and phamplets
Newsletter●

Games Guidebook
Promotional items

Information Centre
Setup Information centres

60

●

●

●

●

●

●

●

●

●

●

Chapter 2 Marketing

2.15 Marketing
2.15.1 Sponsorship, Licensing & Merchandising
Sponsorship
Outline of our marketing program will be submitted to the APC no later than October
2024.
Promote sponsorship sales and sign contracts with potential AINAGOC sponsors
based on the sponsorship program (determine sponsorship tiers and categories).
Support sponsorship activities for the AINAGOC sponsors to protect their rights would
generate benefits for the official sponsor of the Games.

Protection of intellectual property rights
Obtain a trademark registration of the Games mark in Japan and, where appropriate
after consultation with the APC, overseas as well, to establish intellectual property
rights for the Games mark.
Trademark registration (45 categories) for emblem, slogan, mascot etc. will beapplied.
Develop an intellectual property protection program and implement measuresagainst ambush marketing to protect the rights of Games partners.
Approval of the usage of intellectual property of the Games for rights holders.

Licensing & Merchandising
Establish licensing secretariate office and solicit and select licensees based on thelicensing program.
Develop official products, such as Games’ emblems or mascot logos that will build
momentum and contribute to the production and sales of the product.
Create and sell traditional craft to raise awareness of regional revitalization.

2.15.2 Ticketing
Ticket Sales
After contracting the ticket distributor to implement ticket planning and sales, thedetails including the sales policy, prices and schedule will be developed.
Build a system for ticketing to sell and issue tickets to the public and stakeholders.

Seat management at competition venues
Seating plans for each venue will be developed based on the competition schedule

61

Chapter 2 Marketingand customized block plans, that reflect the site survey.

Ticket Control
We will review the venue operations for each competition facility, including thedevelopment of the operation plan for the ticket control and seating assistance andstaff training.
❖

Roadmap

2.15 Marketing

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Sponsorship, Licensing and Commercialisation Plan

Develop Sponsorship programmes
Sposor sales and signing of contract
Implement Sponsor activation
Protection of intellectual property rights
Develop Licensing Programme
Establish a Licensing Secretariat
Recruit and select licensees
Production and sales of licensed products
Production and sales of products that contributeto local revitalsation
Report to APC

Report to the APC★

TicketingSelection of Ticket Distributor
Develop a Ticket sales plan
Build a Ticket sales system
Competition schedule and seating plan
Develop venue operational flow, and staff
training
Commence Ticket Sales
Report to APC

Report to the APC★

62