Copernicus website cookie policy

What are cookies?
A cookie is a small text file that a website stores on your computer or mobile device when you visit
the site.
• First party cookies are cookies set by the website you’re visiting. Only that website can readthem. In addition, a website might potentially use external services, which also set their own
cookies, known as third-party cookies.
• Persistent cookies are cookies saved on your computer and that are not deleted
automatically when you quit your browser, unlike a session cookie, which is deleted whenyou quit your browser.
Every time you visit the Copernicus website, https://www.copernicus.eu/en you will be promptedto accept or refuse cookies. The purpose is to enable the site to remember your preferences (such asuser name, language, etc.) for a certain period of time. That way, you don’t have to re-enter themwhen browsing around the site during the same visit. Cookies can also be used to establish
anonymised statistics about the browsing experience on our sites.
Cookies can also be used to establish anonymised statistics about the browsing experience on our site.
Some of our pages display content from external providers, e.g. YouTube, Facebook, Instagram andTwitter. To view this third-party content, you first have to accept their specific terms and conditions.
This includes their cookie policies, which we have no control over. But if you do not view this content,no third-party cookies are installed on your device. These third-party services are outside of thecontrol of the Commission. Providers may, at any time, change their terms of service, purpose and useof cookies, etc.
In order to view such third-party content on our websites, a message will alert you that you need toaccept those third parties’ specific terms and conditions, including their cookie policies, over which
the Commission has no control. In the event that one or more third party IT tools are occasionallyunavailable, we accept no responsibility for lack of service due to their downtime.
We
recommend
thatusers
read
therelevant
privacy
policiesof Twitter, Instagram, YouTube and Facebook.

How do we use cookies?
The 2 types of first-party cookie we use are to:••store visitor preferences
make our websites operational

Strictly necessary (visitor preferences)
These are set by us and only we can read them. They remember:•if you have agreed to (or refused) this site’s cookie policy.

•server access activities from clients for security and performance reasons.

They are necessary for the website proper function and cannot be switched off in our system.
NameService

PurposeCookiedurationtypeandcookie_agreed

Drupal module EU Stores your cookie First-party
sessionCookie Compliancepreferences (so you cookie deleted after you
won’t be asked again) quit your browser

Cookie-agreedcategories

Drupal module EU Stores your cookie First-party
sessionCookie Compliancepreferences (so you cookie deleted after you
won’t be asked again) quit your browser

JSESSIONIDNew Relic: Server Allows for monitoring First-party
sessionmonitoring toolaccess to the website cookie deleted after you
for security reasons
quit your browser

Performance (Analytics cookie)
We use these purely for internal research on how we can improve the service we provide for all ourusers.
The cookies simply assess how you interact with our website – as an anonymous user (the datagathered does not identify you personally).
Also, this data is not shared with any third parties or used for any other purpose. The anonymised
statistics are shared with the contractors working on the Copernicus project under contractual
agreement with the Commission.
However, you are free to refuse these types of cookies via the cookie banner you will see on the firstpage you visit.
NameService

PurposeCookiedurationtypeand_pk_id*

MatomoThis cookie is installed by First-party
persistent
Matomo. The cookie is used to cookie, 13 months
store a unique user ID, keep
track of site usage for the site's
analytics report. The cookies
store information anonymously
andassigns
arandomly
generated number to identify
unique visitors.

_pk_ses*

MatomoThis cookie is installed by First-party
Matomo. The cookie is used to cookie, 30minstore information of how visitors
use a website and helps increating an analytics report ofsession

how the website is doing. The
data collected including thenumber visitors, the source
where they have come from, andthe pages visited in ananonymous form.

Functional (Newsletter)
Accepting functional cookies allows us to provide you with enhanced functionalities like Newsletterregistration.
Your personal data is stored on MailerLite servers, a European email marketing platform that fullycomplies with the European regulations (GDPR). See their Privacy policy here.
However, you are free to refuse these types of cookies via the cookie banner you’ll see on the firstpage you visit.
NameServicePurpose

Cookie type andduration

Ml_guid

Mailerlite

Identify
users Persistentthatsubmit
MailerLite
surveys,and
display accurate
surveyresults
based on it

Matomo analytics
The use of a third-party IT tool does not in any way imply that the European Commission endorses
them or their privacy policies. In the event that one or more third party IT tools are occasionallyunavailable, we accept no responsibility for lack of service due to their downtime.
Copernicus website uses Matomo Analytics. Matomo Analytics is a web analytics service self-hosted
by the Copernicus website contractor. Its purpose is to analyse the traffic on our website. We use thecollected data and information, inter alia, to evaluate the use of our website and to provide online
reports, which show the activities on our websites.
The IP addresses of visitors are anonymised by the Copernicus website prior to their storage in theMatomo self-hosted database; this protects the anonymity of the visitors that have opted for the fullwebsite functionalities. Consequently, such data is stored on the website’s contractor servers locatedin the European Union.
The self-hosted version of Matomo Analytics has a retention control feature. This feature provides
website owners with the flexibility to define a retention period for the data stored within thedatabase.

Copernicus has opted for a retention period of 26 months; any data beyond this period is deleted fromGoogle servers.
Helpdesk
The Data Processor uses a third party service of Odoo for the management of the helpdesk
communication, which can be accessed through the contact form on the website, or throughsupport@copernicus.eu. Odoo has its own cookies and privacy policies over which we have no control.
We invite you to read the Odoo privacy and cookie policies before contacting the Copernicus SupportOffice.
NameService

PurposeCookie type andduration

session_id (Odoo)
td_id (Odoo)
fileToken (Odoo)__cfduid (CloudFlare)Odoo

Authenticate
Up to 12 months
users,
protect after September
user data and 2023
allow the website
to deliver theservices
users
expect, such as
maintaining thecontent of theircart, or allowing
fileuploads.
The website will
not work properly
if you reject ordiscardthose
cookies.

frontend_langcidsodoo_no_pushtz (Odoo)(Odoo)(Odoo)(Odoo)

Remember
Up to 12 months
information
after September
about
the 2023
preferred look or
behavior of thewebsite, such as
yourpreferredlanguage, region
andtimezone.
Your experience
may be degraded
if you discardthosecookies,
but the website
will still work.

im_livechat_history
im_livechat_previous_operator_pid
utm_campaign
utm_source(Odoo)(Odoo)(Odoo)(Odoo)

Used to collect Up to 12 months
information
after September
about
your 2023
interactions withthe website, theutm_medium
fs_uid (FullStory)(Odoo)

pages
you'veseen, and any
specific
marketingcampaign
that
brought you to
the website. We
may not be able
to provide thebest service toyou if you rejectthosecookies,
but the website
will work.

__gads__gac_fbp (Facebook)(Google)(Google)Used to make Up to 12 months
advertising more after September
engaging to users 2023
andmorevaluable
topublishers
andadvertisers, suchas providing more
relevantads
when you visit
other websitesthat display ads
or to improvereporting on ad
campaign
performance.
Note that somethird-party
servicesmay
install additional
cookies on yourbrowser in orderidentifyyou.
You may opt outof a third-party's
use of cookies byvisiting
the Network
Advertising
Initiative opt-out
page. The website
will still work if
you reject ordiscard
cookies.
_ga_gat_gid_gac_* (Google)(Google)(Google)(Google)thoseUnderstand how Up to 12 months
visitors engage after September
with our website, 2023
via
GoogleAnalytics. Learn
moreabout Analytics
cookies
andprivacy
information.
The website will
still work if you
reject or discard
those cookies.

Do not track option
Do Not Track is a technology that enables visitors to opt out from being tracked by websites forwhatever purpose, including the use of analytics services, advertising networks and social platforms.
You can enable the 'Do not track' option directly in your web browser. Google Analytics will not trackusers who have enabled this option in their web browsers.

Third Party Cookies
The Data Processor uses a third party service of MailerLite for the subscription and management of all
central communication towards members of Copernicus Academy & Relay Networks, such as
newsletters, invitations to video conferences and events, the distribution of meeting minutes, etc.,
which has its own cookies and privacy policies over which we have no control. We invite you to readthe MailerLite privacy and cookies policies before applying.
The Data Processor uses a third party service of Odoo for the management of the helpdesk
communication, which can be accessed through the contact form on the website, or throughsupport@copernicus.eu. Odoo has its own cookies and privacy policies over which we have no control.
We invite you to read the Odoo privacy and cookie policies before contacting the Copernicus SupportOffice.
The Data Processor uses third party IT tools to inform about and promote the Copernicus website
through widely used communication channels, including social media. In order to protect your privacy,
our use of third party IT tools to connect to those services does not set cookies when our website
pages are loaded on your computer (or other devices), nor are you immediately redirected to thosesocial media sites or other websites. Only when you click on a button or “play” on a video to watch it,a cookie of the social media company concerned will be installed on your device. We recommend thatusers read the relevant privacy policies of Twitter, Instagram, YouTube and Facebook. Read more on
the European Commission’s cookies policy here.

The Data Controller only keeps your personal data for the time necessary to collect or further process,namely for cookies for 2 years from the moment personal data are collected.

How can you manage cookies?
You can manage/delete cookies as you wish - for details, see www.aboutcookies.org .
Removing cookies from your device: You can delete all cookies that are already on your device byclearing the browsing history of your browser. This will remove all cookies from all websites you havevisited.
Be aware though that you may also lose some saved information (e.g., saved login details, sitepreferences).
Managing site-specific cookies: For more detailed control over site-specific cookies, check the privacy
and cookie settings in your preferred browser
Blocking cookies: You can set most modern browsers to prevent any cookies being placed on yourdevice, but you may then have to manually adjust some preferences every time you visit a site/page.
And some services and functionalities may not work properly at all (e.g., profile logging-in).
On the www.copernicus.eu website, you can either accept all cookies or opt-out from performancecookies and functional cookies. If you want to keep navigating on the website however, you will needto accept the strictly necessary cookies.

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU)2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict
the processing of your personal data. Where applicable, you also have the right to object to theprocessing or the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out
pursuant to Article 5(1)(a), on grounds relating to your particular situation.
You have consented to provide your personal data to the data controller for the present processing
operation. You can withdraw your consent at any time by notifying the data controller by writing tosupport@copernicus.eu. The withdrawal of your consent will not affect the lawfulness of theprocessing carried out before you have withdrawn the consent.