2013 "Mayor's Cup" International Yacht Race
Notice of Race（Draft）
Aug.21 - Aug.27, 2013
Version 20130515

The regatta will be held on the waters of Shandong Peninsular with Qingdao
Olympic Sailing Centre and venue of each city to be the hosting venue.
The Organizing Authority is the China Water Sports Administration in
conjunction with Weihai Municipal Government and Qingdao Municipal
Government and supported by Qingdao Yachting Association, Qingdao
International Sailing Center Management Co., Ltd. ,Qingdao International
Marine Cllub.

1. Rules
1.1 The regatta will be governed by the rules as defined in The Racing
Rules of Sailing (RRS).
1.2 ISAF Offshore Special Regulations will also apply (all races will be
category 4).
1.3 If there is a conflict between languages, the English text will takeprecedence.

2.Advertising
2.1In accordance with ISAF Regulation 20 (Advertising Code), the race
committee may require all boats to display the event organizer’s
advertising on their bows and/or on backstay pennants.
2.2 Advertisements of the teams which are put on the racing boats by theteams must ask for permission of the race committee.

12.3 The race committee have the right to refuse the teams’advertisements
which against the event sponsor or the local advertising laws.
3.Eligibility
The regatta is open to entries from the following parties:
3.1 The regatta is open to native and international sailers (teams),teams
can be from cities,nations and clubs.3.2 A tracker and engine working
recorder for each boat may be required by the Organizing Committee, eachteam should keep it’s working properly during the race.
3.3 Handhold VHF Radio should be taken by each team.
3.4 Each team can have 6-8 crews on board plus 1 assistant crew onshore；each team should have 2 experienced skippers who’s capable of yachtrace,4 experienced crews who’s capable of yacht race, at least 2 crews
who’s experienced on fleet racing. CVs of the 2 skippers and CVs for the
4 crews should be submitted for registration, qualifications orcertificates of 2 skippers should display for registration,
qualifications or certificates must be from CYA,RYA,ASA or from otherequal organization.
4.Class
One design Class: 10 Beneteau First 40 (Provided by the organizingcommittee)

5.Entry on website
5.1 Each team may 6 to8 crews( including 2 skipper and 4 experiencedsailors)
5.2 Eligible teams may enter by completing the entry form at

www.qingdaoweek.com and send it to sailingweek_qdya@163.com with all2

the Copies of Passports or IDs of all the team members no later thanJuly 17 th,2013.
5.3 All entries will be confirmed by e-mail from the Organizing Committee
5.4 Approval (stamp)of your National/local administrative authority isrequired
5.5 Late entries, accompanied by an additional late entry fee of 500 Euros,
may be accepted at the discretion of the Organizing Authority.

6.

On-site Registration

Team leaders of each eligible teams shall provide at registration thefollowing:
6.1 A copy of the entry confirmation
6.2 Passports or IDs(the original and the scanned copy) of all the teammembers.
6.3 Registration fee and deposit of equipment (either RMB or EURO is OK)
6.4 Proof of personal accident insurance (the original and the scannedcopy)

complying with NOR 23. If you have no valid insurance, please buy

it at registration.

7.

Fees

7.1 Teams need to pay registration fee of € 1,000 and equipment depositof € 2,000
7.2 The fees include costs for accommodation in stopover cities andtransportation between venue and hotel.
7.3 All the fees should be paid in cash at registration,the fees could
be equal RMB with exchange rate on the day.

8.

Format of Race

The regatta will consist of an offshore race and course races. The offshore
race is from Weihai to Qingdao which will start on the southern waters
3

of Xing Fu Men in Weihai

via Rushan and finish on the waters of Qingdao

Olympic Sailing Center. And the course races will be held on the watersof Weihai and Qingdao City.

9.

Schedule

9.1 The schedule is as the following:
August 21th,

All day

Equipment check/Supplies purchasing

August 22th,

11: 00

Qingdao to Weihai

August 23th

23：00

Arrive in weihai/Registration/Drawing

August 24h

14:00

Fleet reportsupplies

August 25th

Draw lots

The purchase ofcaption meeting

8:00

Course race in Weihai

10:00

Weihai - Rushan

23:00

Arrive in Rushan

8:00

Rushan—Qingdao

23:00

Arrive in Qingdao

August 27th

13:00

August 28th

BeforeCourse race in Qingdao or long distance orround island race/Prize Giving
Departure

Augus 26 th

14:00
Not more than two races are scheduled on the course racing day.

10.

Equipment and Measurement

10.1

The Organizing Committee will provide 10 Beneteau frist 40s

equipped withAll teams makesafety/communication/night navigation equipment.
the equipment drawing after the registration

10.2 Cash deposit is refundable in full if the boats are undamaged after
the Regatta. Otherwise, teams should pay the repairing expenses of thedamaged equipment and the amount will be deducted from the equipment4deposit.
10.3 The Organizing Committee will check all the boats before racing; ifnecessary, a measurement check may be taken at any time during racing.

11.

Sailing Instructions

The Sailing Instructions will be available after the on-site
registration.

12.

The Venue

Appendix 2 shows the venue and the racing area of the course racing inQingdao. .

13.

The Course

Please see SI.

14.

Penalty System

14.1 Rule 44.1 is changed so that the Two-Turns Penalty is replaced bythe One-Turn Penalty.
14.2 Decisions of the international jury will be final as provided in rule
70.5.

15.

Scoring

15.1 The scoring of the total race will be the offshore race result plus
the course race result. If there is tie, the offshore race result willtake advance.
15.2 The scoring system for the course races will be the Low Point Systemof RRS Appendix A. One race is required to be completed to constitute aseries.

16.

Berthing
5Boats shall be kept in their assigned places in the harbor.

17.

Haul-Out Restrictions

Boats shall not be hauled out during the regatta except with and according
to the terms of prior written permission of the race committee.

18.

Diving Equipment and Plastic Pools

Underwater breathing apparatus and plastic pools or their equivalent
shall not be used around keel boats between the preparatory signal of thefirst race and the end of the regatta.

19.

Radio Communication

Race committee official channels is VHF72,reserved channel is VHF
77.listen to channel VHF16 each team need to bring your own handhold
walkie-talkie during the games
20.

Photography Consent

By participating in this event, competitors automatically grant to theorganizing authority and the event sponsors the right, in perpetuity, tomake, use, and show, at their discretion, any photography, audio and video
recordings, and other reproductions of them made at the venue or on thewater from the time of their arrival at the venue, until their final
departure, without compensation.

21.

Prizes:The prizes will be awarded to:Championship: €3,000 , Runner-up: €2,000, Third place: €1,000
Fourth to tenth places will be awarded result certificates .

22.

Disclaimer of Liability:622.1 Competitors participate in the regatta entirely at their own risk.
See rule 4, Decision to Race. The organizing authority will not accept
any liability for material damage or personal injury or death sustainedin conjunction with or prior to, during, or after the regatta.
22.2 All the people on board must sign the Disclaimer of Liability.

23.

Insurance:

24.1 Each participating crew shall be insured with valid personal accident
insurance with a minimum cover of €10,000 per event or the equivalent，
Original copy and copy of the insurance is required.. The insurance may
be bought at registration for approximately €50/person

24.

AccommodationThe Organizing Committee will provide free accommodation during theevent 。Meals will be taken care of by racing teams . Hotel rooms will
be double standard room. A damage deposit of €50 euros by cash may becharged by the hotel and will be refunded if no damage has occurred.

25.

Others25.1 Each team shall bring a flag of their team/club or their national
authorities to the Organizing Committee.
25.2 The Organizing Committee may appoint two journalists on each boat
to take photos and video. Skippers shall be responsible for the safetyof the journalists on board and supervise the work of the journalists onboard.
25.3 For further information please contact:
Local Organizing Committee:
Name: Zhang Lizhong and Guo Weihua,
Fax: +86 532 8591 6115
Tel:+86 532 8591 6115, +86 532 8591 6673
7

E-Mail:sailingweek_qdya@163.com

huwa800@yahoo.com.cn

happykatey@163.com
Address: Room 1616, No.17 Xianggang Zhong Road, Qingdao, China
Post Code: 266071

Chinese Yachting Association:
Name: Zhang Min
Fax: +86 010 67112793
Tel: +86 010 67112850
E-Mail: zhangmin77103@163.com
Address: Room 829 Weitu Building, No. 8 Zuo An Men Nei Street, ChongwenDistrict, Beijing, China
Post Code: 100061

8Appendix 1:

Entry Form ( Entry Confirmation )2013 "Mayor's Cup" International Yacht Race
21th – 27th August 2013

Nation/Club:
SurnameForename

Gender

D.O.B(dd/mm/yy)

MobileNationality

Passport / ID
No.

Passport/ ID
Issue
date

One Design
Passport/ ID
ExpireDateHelmsman 1
Helmsman 2
Crew 1
Crew 2
Crew 3
Crew 4
Crew5
Crew6
Supportstaff
I agree to be bound by the ISAF Rules, the Sailing Instructions and the class Rules. I understand that the Organizing
Committee accept no responsibility for loss of life or injury to members of others, or damage to any vessel or equipment.
I declare that I hold a valid and current certificate of insurance which covers me whilst racing including third party
liability cover (minimum EUR 100,000). My crew(s) is (are) aware of these undertakings.
Place:
Date:
Signature:
THIS DECLARATION MUST BE SIGNEDApproval of your National /Local administration
authority:(Stamp or Signature)9

Appendix 2: The Venue

Qingdao Olympic Sailing Center10