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For FY2024 use

Support Program for Organizations Providing
Japanese-Language Education for Living and Working (Grants)
APPLICATION GUIDELINES
1.

PurposeThis program is a grant program to partially support the costs of programs being implemented byorganizations and groups that provide Japanese-language education to persons, including those who plan
to come to Japan under the “Specified Skills” residence status system, with the objective of supporting
Japanese-language education necessary for living and working in Japan. Programs that are planned to be
implemented by the end of January 31, 2025 will be eligible.

2.

Eligible Areas
India

3.

Eligible Projects(1) Projects that are planned to be implemented after August 1st, 2024 and completed by the end ofJanuary 31, 2025, with the objective of enhancing the Japanese-language education base for
persons seeking to work in Japan. (Period of grant eligibility: between August 1st, 2024 and January
31st, 2025)(2) Projects must fulfil all of the following requirements.
a. The project’s objectives would be impossible or difficult to achieve without the provision of a
grant.
b. The plan and method of implementing the project are appropriate for achieving the project’s
objectives and can be expected to yield good results.
c. The project will not be used for religious or political purposes.

4.

Eligible Applicants(1) Organizations or groups that are located in India only, and are providing Japanese-language education topersons, including those who plan to come to Japan under the “Specified Skills” residence status
system. Applications from individuals will not be accepted.
(2) Applicants that are not one of the following:a. The Japanese government (including national institutions), Japanese local municipalities, Japanese
independent administrative institutions, and Japanese local independent administrative institutions(hereinafter referred to as “Government Institutions”).
b. Educational institutions and research institutions established by Government Institutions or otherorganizations, groups or facilities affiliated to the Japanese government (excluding groups thathave a fixed legal status such as a corporate juridical person or foundation, even if a Government
Institution was involved in its establishment).
c. Governments outside of Japan (including their administrative organs such as ministries andagencies) and the overseas diplomatic missions of foreign governments.
d. International organizations to which the Japanese government makes a financial contribution.
(3) Applicants that fulfill all of the following requirements.
a. Applicants that have the capacity to implement the planned project.
b. The receipt of grants or support from the Japan Foundation does not violate any local laws.
regulations or ordinances (this must be confirmed prior to submitting an application).
c. In principle, organizations or groups that apply should possess a bank account capable of receiving
the remittance of grant funds from the Japan Foundation or be able to establish such an accountprior to the disbursement of funds.

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5.

Program Explanation(1) Overview
Item

Details
Grant to support the cost of purchasing teaching and supplementary materials
Teachingthat can be used in Japanese-language education for the purpose of living andMaterial
working in Japan. However, items purchased for transfer or rental to
Purchase Grant
individuals or other organizations are excluded.
SalaryGrant to support the salaries of Japanese-language teachers to teach JapaneseAssistance Grant language courses for the purpose of living and working in Japan.
Grant to partially support the cost related to holding conferences such as
Conference
seminars, workshops, symposia and training sessions for Japanese-language
Grant
teachers who will engage in Japanese-language teaching for the purpose ofliving and working in Japan.
Grant to partially support the cost related to preparing and publishing the
Publicationnecessary curriculum and teaching materials required for Japanese-language
Grant
education for the purpose of the JFT-Basic test or for living and working inJapan.
Grant to partially support the cost related to holding events that aim to
Other Original
promote or arouse interest in Japanese-language education for the purpose of
Proposal
living and working in Japan or projects required to train Japanese-language
teachers.
Grant to support the cost related to the purchase of information andcommunications technology (ICT) equipment directly necessary to conduct
ICT
educational activities that use ICT (including online training by instructors)
Environment
for Japanese-language education for the purpose of living and working in
Improvement
Japan. However, items purchased for transfer or rental to individuals or otherGrantorganizations are excluded. The unit price of ICT equipment must be less than
50,000 rupees, and the maximum amount of this grant is 200,000 rupees.
* It is possible to apply for a combination of the abovementioned grants for necessary support according
to the planned activities.

(2) Details of Supporta.
Expenses relating predominantly to any of the following:• Domestic transportation expenses• Accommodation expenses• Honoraria and personnel expenses• Conference-related expenses (venue expenses, equipment rental fees, interpretation fees, etc.)• Publicity expenses• Documentation and report compilation expenses• Teaching material purchasing expenses• Printing and publication expenses• ICT equipment purchase, lease, and rental costs (purchase price per unit less than 50,000
rupees; lease and rental costs limited to the grant period)• Software purchase costs• Cloud computing and other tool service fees (limited to the grant period)• Communication costs (limited to the grant period)• ICT equipment installation and outsourced management costs (limited to the grant period)* In addition to the abovementioned direct expenses, it is also possible to include expenses that do
not correspond to any of the above items as indirect expenses. However, the limit for indirect
expenses is 10% of the application amount provided for the abovementioned direct expenses.
b.
The following items are not eligible for grant funding.
(a) Business meetings that the applicant holds regularly, such as annual general meetings or board
meetings, etc.
(b) Office equipment purchase expenses (furniture such as desks, chairs and shelving; longlasting tangible assets such as fixtures)(c) Real estate purchase or construction expenses(d) Facility rental fees that are premised on long-term use(e) Venue rental fees for a facility owned by the applicant organization or group(f) International airfares that exceed the standard economy class fare (PEX fare) by the most2

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direct route(g) Entertainment and leisure expenses(h) Solicitation of capital or funding, donation campaigns, establishment of prizes(i) Machinery or equipment purchase expenses (e.g. fax or photocopy machines), excluding thoselisted in (2) a. above.
(j) Erection of monuments or commemorative edifices(k) Expenses pertaining to persons affiliated with the Japan Foundation: e.g. expenses orhonoraria, etc., for Japanese-language experts dispatched by the Japan Foundation(3) Points to be noteda) This grant program is for projects that are planned to be completed by the end of January 31st,2025.
b) Grant funds must be expensed within the grant period. Expenses incurred outside the grant period(before the start of the grant period or after the end of the grant period) are not eligible for the grantfunding.
c) In principle, grants will not be provided to organization’s that have received support as part of thesame program for three consecutive fiscal years. For the fourth consecutive fiscal year, unless theJapan Foundation assesses that there is strong justification for the continuation of the program.
d) Projects that are already being supported by a grant program operated by the Japan Foundation will
not be approved for duplicate funding.
e) Grant funds cannot be expended or diverted for items other than those approved by the JapanFoundation. The maximum amount of grant funding shall, in principle, be set at 200,000 rupees.
The maximum amount of grant funding shall be determined for each application after screening
and consideration of the content and necessity of the individual project.
f) Projects will not be fully funded by a grant. Self-financing or another funding source being
available is a condition of applying.
g) If unused funds remain after the completion of the grant project, the remaining funds shall be
returned by a deadline to be set by the Japan Foundation. Any bank charges relating to the return ofgrant funds are to be borne by the applicant.
6.

Selection Method
Screening and selection will be conducted from the following perspectives.
(1) Position of the applicant organization in the country/region in question (e.g., whether the organization isin Indian region and providing Japanese language education for those who will come to Japan underSpecified Skilled Worker (SSW) program.)(2) Specific expected outcomes(3) Ripple effect in the country/region for disseminating Japanese-language skills for the purpose of living
and working in Japan(4) Financing situation other than funds from the Japan Foundation, including self-financing, etc.
(5) Feasibility of the plan (program to be implemented, framework, schedule, etc.)(6) Safety conditions in the region where the project is to be implemented

7.

Application Procedures(1) Application Documentsa. Templates for application forms can be obtained at the following website.
URL: https://nd.jpf.go.jp/support/japanese-language-3/
b. Documents required for application are as detailed below. Please submit all documents by email. If
any of the documents are missing, the application will be excluded from consideration due to
deficiency in the documentation.
Support Program for Organizations Providing JapaneseLanguage Education for Living and Working (Grants)
Application Form
A. Application Cover Sheet
B. Outline of the Applicant Institution
C. Information About Bank Account＋3

D. Project Sheet(I) Teaching Material Purchase
Grant＋ (II) Salary Assistance Grant(III) Conference Grant,
Publication Grant, or Other
Original Proposal Grant

JN-NK(1) Overview of the applicant institution, including articles ofassociation and bylaws (list of directors, organizational chart,etc.)(2) Documents such as published materials that explain theinstitution’s philosophy, details of its activities (results), etc.
(3) Plan for the current fiscal year, income and expenditure plans(activity budget) including curriculum for Japanese-language
seminars and courses (including means of evaluating proficiency
after conclusion of course) and information about course fees(4) If the applicant organization is accredited to send persons under
the Specified Skills residence status system, documentary
evidence of such accreditation (or a document that demonstrates
that the organization has applied to the government concerned forsuch accreditation)(5) Permanent Account Number (PAN) Card and Certificate ofRegistration must be attached(6) If the applicant organization is a member of a Japanese-Language
Teachers’ Association, documentation that demonstrates suchmembership(IV) ICT Environment
Improvement Grant* Submit the relevant forms
listed above. Applying for a
combination of grants according
to the planned activities ispossible.

(2) Application documents should be submitted to the Japan Foundation New Delhi Center (E-mail address:
Sonu_Gupta@jpf.go.jp, Ashish_Sharma@jpf.go.jp, Ishmeet_Kaur@jpf.go.jp) no later than June 15th
2024.
Points to be noted:• Applications will not be accepted via post or fax• Applicants must promptly notify the Japan Foundation if any of the information given on theapplication changes.
• Submitted application documents will not be returned. Please be sure to retain a copy for yourself.
8.

Notification of Results(1) The results of screening and selection will be notified to each applicant organization or group after July
20th 2024.
(2) If a project is accepted, the specific amount of grant funding will be calculated taking various factors
into account, including the regulations of the Japan Foundation, price levels in the relevant country, andbalancing with grants to other accepted projects. This calculation process may result in the final grantamount being significantly less than the amount applied for.

9.

Obligations of the Grantee(1) Programs of the Japan Foundation are operated in accordance with the relevant Japanese laws andregulations of the Japan Foundation including the “Law for the Proper Execution of a Budget Relating
to Subsidies” (Law No. 179 of 1955).
Projects should be implemented in accordance with how they are described in the application form. In
the event that any changes (with the exception of minor changes) to the basic information relating to theapplicant or to the content of the project are made after application, these should be notified to andapproved by the Japan Foundation.
(2) The grantee shall acknowledge the Japan Foundation’s financial support when the Grantee publicizes
the project.
(3) ICT equipment, teaching materials, and other items acquired through the grant must be appropriately
managed and used in line with the project purposes, and be utilized efficiently according to the purposeof the grant even after the grant program ends.
(4) During the implementation of the grant project if the Japan Foundation considers it to be necessary it
may request the submission of a report from the grantee concerning the status of implementation of the
grant project and the use and management of equipment and teaching materials purchased with the
grant. If it is recognized that the grantee is not implementing the project in accordance with the details
that were the basis for deciding to provide funding, or other attached conditions, the provision of the
grant may be halted.
(5) The Grantee must submit a report upon completion of the project, detailing an overview of the project,
its outcomes and matters pertaining to income and expenditure. For ICT Environment Improvement
Grant projects, please attach photos showing the use of the purchased ICT equipment to the report.
(6) The Grantee shall prepare account books and documented evidence pertaining to all revenues and

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expenditures relating to the Grant Project and preserve them for five years from the next year of the year
the Grant Project has been carried out.
(7) The Japan Foundation does not tolerate any fraudulent activity of applicants during the application
process and throughout the grant period. Once a grant has been provided, committing any form of fraudwith regard to the Japan Foundation grant funds could result in penalty measures, such as revocation ofdecision to provide a grant in whole or in part, required return of the rescinded portions of the grant
including additional charges, late payment charges, suspension of the grant for a certain period of time,
and/or other legal actions.
(8) Eligible recipients of the ICT Environment Improvement Grant must comply with the following:
・The grantee must designate the person in charge of managing the ICT equipment, prepare an
equipment management book, attach to the equipment the JF logo sticker sent by the JapanFoundation after notification of the grant decision, and carry out the necessary maintenance to ensure
the equipment is always in good condition.
・ICT equipment must be used, in principle, at the institution receiving the grant. (Lending it to an
instructor affiliated with the institution is allowed.)
・When lending the equipment to an instructor affiliated with the institution, the lending period andmanagement methods must be clearly specified.
・The grantee must agree to the Japan Foundation conducting on-site inspections of the use andmanagement of ICT equipment.
・After purchase of the ICT equipment, a photograph of the equipment with a JF logo sticker attachedmust be sent to the Japan Foundation New Delhi Center by email within one month.
・ICT equipment must not be transferred, sold, or rented to individuals or other organizations.
(9) Grantees should comply with any other conditions that were appended at the time of the decision toprovide a grant.
(10) Only one institution can apply from a group of an organization.
10. Disclosure of Information(1) Details of projects supported by the Japan Foundation (e.g., the name of the applicant, projectdescriptions) will be made public in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of
the Japan Foundation), the Annual Report, or on the Japan Foundation’s website, or via other publicrelations materials.
(2) Upon receiving a request for information disclosure based on the “Law Concerning the Disclosure ofInformation Held by Independent Administrative Institutions, etc.” (Law No. 140 of 2001), the JapanFoundation will disclose materials such as submitted application forms (unless stipulated by laws as not
to be disclosed).
11.

Handling of Personal Information(1) Compliance with applicable laws
To the extent applicable, the Japan Foundation will comply with the “Act on the Protection of
Personal Information” (Act No. 57 of 2003) (the “Act”), relevant cabinet and ministerial orders,various guidelines stipulated by the Personal Information Protection Commission or otherorganizations to which the Personal Information Protection Commission has delegated authority,
the “EU General Data Protection Regulation (the “GDPR”),” the Personal Information
Protection Law of the People’s Republic of China and related laws and regulations (the “ChineseLaws”), and other laws and regulations in relation to protection of personal information in
relevant countries and regions, etc., and when handling any personal information, the JapanFoundation will properly collect, use and control the same. For more information on the JapanFoundation’s efforts to protect personal information (privacy policy), please visit the following
websites:(Related to the Act):(Japanese) https://www.jpf.go.jp/j/privacy/(English) https://www.jpf.go.jp/e/privacy/(Related to the GDPR): https://www.jpf.go.jp/e/privacy/index.html#gdrp(Related to the Chinese Laws): https://www.jpfbj.cn/jp/personal_information/(2) Acquisition of personal information
The Japan Foundation may acquire the following personal information (the “ Personal
Information”) from the applicants through the application forms, attachments, project reports,
deliverables, etc. (the “Project Materials”). In addition, the Japan Foundation may acquire the5

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applicants’ Personal Information through publicly available websites.
[Basic information of applicants]Name, date of birth, nationality, permanent residence, gender, place of employment, job andwork duties, home address, postal code, telephone number (including mobile phone number), fax
number, e-mail address, ID number, passport number, photographs taken during or prior to theprogram, etc.
[Information on applicants’ educational background, career history and abilities]
Resume (including educational background and career history), major achievements, foreign
language proficiency, overseas residence history, overseas residence plan, contact information
during the residence period, etc.
[Sensitive data on applicants]
Personal data such as bank account information(3) Purposes of use and period of personal information
a. Based on the consent of the applicant, the Japan Foundation will use the Personal
Information acquired from the applicant for screening, notification of screening results,
implementation of the project, post-evaluation, communication to successful applicants andfor any and all other purposes for management of applicants and successful applicants (the“Purposes of Use”).
b. For the proper and smooth operation of the Japan Foundation projects, any information suchas the applicants’ names, genders, jobs, titles, affiliations, project periods, project content,
etc. will be: posted on published materials, such as the Detailed Annual Reports of the JapanFoundation (Kokusai Koryu Kikin Jigyo Jisseki), the Annual Report and the Japan Foundation’s
website; used for preparation of statistics materials; and used for formulation of future JapanFoundation projects.
c. In addition to the information specified in b. above, the applicants’ contact information (i.e.,address, e-mail address and phone number) will be used to: request the applicants to answer
questionnaires as follow-up to the project after completion thereof; provide a notice
regarding other Japan Foundation projects; request the applicants to provide information forformulation of future Japan Foundation projects, and so on.
d. The Japan Foundation will handle the Personal Information of the applicants for the period
necessary to achieve the Purposes of Use stated above.
(4) Provision of personal informationa. The Japan Foundation may provide the Personal Information acquired from the applicants tothe following organizations, to the minimum extent necessary. The Japan Foundation will
make sure that the recipients take measures to ensure the security of the Personal
Information.
(a) The Ministry of Foreign Affairs of Japan, Embassies or Consulates-General of Japan, etc. (forhandling of security control and support for project implementation)(b) Evaluators such as outside experts, etc. (for screening, post-evaluation, etc.)(c) News media and other organizations (for public relations for Japan Foundation
projects)(d) Other organizations and individuals who receive the information as needed for the
projects
b. The Personal Information acquired from the applicants may be used or provided for purposes otherthan those specified in the Purposes of Use, in accordance with Article 69, Paragraph 2 of the Act,
such as providing such Personal Information for administrative organs, other incorporated
administrative agencies, local public entities or local incorporated administrative agencies (the“Administrative Organs”) as long as the Administrative Organs use the same within the scopenecessary to conduct the affairs or services prescribed by applicable laws and regulations andwhere there is a reasonable ground for such use.
(5) Cross-border transfer of personal informationa. The Japan Foundation may handle the Personal Information acquired from the applicants bytransferring the same to the base located in Japan (including the Japan Foundation
headquarters) or other countries or regions for the Purposes of Use specified above. The
Japan Foundation shall appropriately control the Personal Information in such countries orregions.
b. In addition to the case specified in the preceding paragraph, the Japan Foundation may
provide the Personal Information acquired from the applicants to necessary organizations or
individuals in Japan or other countries or regions for the Purposes of Use specified above as
needed for the projects, only when the conditions stipulated in laws and regulations are
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(6) Security control of personal information
The Japan Foundation shall endeavor to prevent unauthorized access and leakage of the Personal
Information of the applicants by way of taking appropriate security control measures and control
means.
(7) Rights pertaining to personal information of applicant
The applicant has the right to access his/her Personal Information, correct inaccurate Personal
Information, suspend the use of the Personal Information, etc., to the extent that the Act, theGDPR, the Chinese Laws and other laws pertaining to protection of the Personal Information in
the relevant country or region apply.
(8) Filing of objections against handling of personal information
In the case where the applicant is dissatisfied with the handling of the Personal Informa tion in
the Japan Foundation, such applicant may state his/her objections to the Japan Foundation to theextent permitted by the applicable laws and regulations. In accordance with the applicable laws
and regulations, the applicant may also file objections to the authority that has jurisdiction overprotection of the Personal Information in the country to which the applicant belongs.
(9) Personal information of persons involved in the project
The Personal Information of persons involved in the project other than the applicant, which is
submitted by the applicant to the Japan Foundation, shall also be handled in the same manner as
stipulated in (1) to (8) above, and therefore, the applicants should provide explanations inadvance to the persons involved in the project and obtain their consent.
(10) Contact information
Please use the contact details specified in "14 Inquiries” for any opinions, questions, etc.
regarding any matters specified in this “Handling of Personal Information” section.
(11) Revocation of consent
The applicant has the right to revoke his/her consent to any matters specified in this “Handlingof Personal Information” section at any time. The revocation of consent does not affect thelegality of the handling of the Personal Information prior to the revocation. In addition, when theapplicant does not provide his/her consent or revokes his/her consent, such applicant may not beable to receive necessary information and/or services from the Japan Foundation.
12. Ensuring the Safety and Security of Projects Overseas(1) When implementing projects overseas, security information regarding the project location should beobtained and confirmed from the Ministry of Foreign Affairs’ overseas safety website in order to ensure
personnel can travel and stay in the location safely.
* Ministry of Foreign Affairs’ overseas safety website: http://www.anzen.mofa.go.jp/index.html(2) When traveling overseas, register with “Tabireg” and strive to ensure safety overseas.
* “Tabireg”: https://www.ezairyu.mofa.go.jp/tabireg/
13. Inquiries
Address and contact details of Japan Foundation, New Delhi
Address: A 13, GREEN PARK, AUROBINDO MARG, NEW DELHI 110016, INDIA
Contact Number+91 11 46065769+91 11 45588698(E-mail)

Sonu Gupta (Sonu_Gupta@jpf.go.jp)
Ashish Sharma (Ashish_Sharma@jpf.go.jp)
Ishmeet Kaur (Ishmeet_Kaur@jpf.go.jp)

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Instructions on How to Fill in the Application Form
* General Instructions
1 When submitting the application form, please submit one set of application in PDF via email.
2 The application form should be typed or written with black ink in block letters.
3 When filling in the form please use either English or Japanese, or both.
(1) For institution names, please insert the name in the original language, together with the name inboth Japanese and English.
(2) Please write people’s names in both Japanese and English.
In addition, please ensure that people’s names exactly match the name that is written in their
passports. If any persons on the application do not have a passport, please ensure that the namematches some other form of official identification issued by the country in question, e.g. a driving
license.
4 Applicants are requested to promptly notify the Japan Foundation of any corrections to be made in theirapplication after it has been submitted.
A.

Application Cover Sheet
1 Applying institution:
Please insert the official name of the applying institution/group in the original language, together with
its name in English and Japanese. Please also insert the address, legal status, and telephone number, etc.
2 Department that will actually conduct the project:
Please insert the name of the specific department at the applying institution/group that will conduct the
project (faculty, department, section, center, research lab, etc.), together with a contact telephone
number, the name of the person in charge of the application, and an e-mail address.
3 Authorized representative:
The authorized representative is the person (a school principal/president, etc.) who is responsible formanagement of the applying institution/group.
4 Project director:
The project director is the person with responsibility for the actual operation and implementation of the
project.
5 Bursar:
The bursar is the person with responsibility for managing project budget proposals and grant
expenditure.
※With regard to the positions detailed in points 3 to 5, the same person cannot perform two or more of thefunctions simultaneously. If the sections relating to the positions in 3 to 5 are not completed, the application
cannot be accepted.

B.

Outline of the Applying Institution
1 Outline of the history and the current status of Japanese-language education within the applying
institution:
Please attach documents concerning the following: overview of the applying institution, including
articles of association and bylaws; documents such as published materials that explain organizational
philosophy, the institution’s activities (results); and plan for the current fiscal year and income andexpenditure plans, including curriculums for Japanese-language seminars and courses (including meansof evaluating proficiency after conclusion of course). For organizations that are accredited to send
persons under the Specified Skills residence status system, please provide documentary evidence ofsuch accreditation. In addition, please also write about the history and the current status of Japaneselanguage education at the institution, the total number of students, number of students taking Japaneselanguage courses, total number of instructors, number of Japanese-language instructors, the Japaneselanguage teaching materials used, the curriculum, the level of Japanese taught, and the main types ofstudents (age, purpose of study).
2

C.

List of all grants received from the Japan Foundation during the past five years, if any:
Institutions that have received a grant from the Japan Foundation in the past five years should insert thename of the program for which the grant was received and the fiscal year in which the grant funding wasprovided.

Information about Bank Account
1. Receiving the grant: Please select the method of receiving the grant from the Japan Foundation.
(1) The applying institution will receive the grant directly from the Japan Foundation, the Japan Foundation
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cannot accept an application unless the grant can be remitted directly to the applying institution.
However, this may not be the case if the applying institution cannot open the bank account for someunavoidable reason and can delegate receipt of the remittance to a person who is related to the applying
institution.
(2) The applying institution will NOT receive the grant directly from the Japan Foundation If the applicant
applies for the “Teaching Materials Purchase Grant” and would like to purchase teaching materials froma public company or bookstore in Japan, it is able to delegate the right to receive the grant to the publiccompany or bookstore (Submission of a letter of attorney is required).
* If (2) is chosen, the following questions 2 and 3 may remain unanswered.
2. Bank Account: Please provide account information.
* If the name of the holder of the bank account differs from the name of the applicants, a letter of attorneyfrom the applying institution/organization will be needed.
3. Currency:
Please tick the appropriate column of the currency in which the Japan Foundation should make remittances.
D.

Project Sheets (I) to (IV)Common Items in all Project Sheets
1 Evaluation of the Project:(1) Expected outcomes and effects:
Please describe in specific detail how the project will motivate Japanese-Language learners seeking
to live and work in Japan, how it will help to enhance the language level of students and teachers at
the applying institution and in the country/region concerned, and how it will lead to the further
development of Japanese-language education. Please use specific figures wherever possible.
(e.g. how the effects of the program will lead to increases in the anticipated number of Japaneselanguage teachers and students, increases in the number of people passing JFT-Basic or theJapanese-Language Proficiency Test, or increases in the number of students seeking to work andlive in Japan, etc.)(2) Method of evaluating outcomes and effects:
Please describe the specific methods that will be used to evaluate the expected outcomes andeffects described in (1) above after the project has been implemented.
(e.g. implementation of mock tests, conducting questionnaires, or evaluation by program
evaluators, etc.)(3) Method of sharing and disseminating outcomes and effects:
Please describe the specific methods that are planned to be used to share and disseminate theexpected outcomes and effects described in (1) above after the project has been implemented to
students and teachers in the applying institution/group and the country/region concerned.
(e.g. online publication of outcomes, distribution of report, etc.)
2 Budget:Budget plans should be detailed in the actual currency in which payments will be made.

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Project Sheet (I) Teaching Materials Purchase Grant
1 Quantity and Condition of Materials Owned by the Applicant:Please describe as accurately as possible the quantity and condition of teaching materials and supplies
used to introduce Japanese culture that are currently owned by the applying institution/group, and which
could be used for Japanese-language education for the purpose of living and working in Japan. In thecolumn “Actual condition of materials” please detail the status of usage and storage conditions.
2

Reason for Application:(1) Need for purchasing new teaching materials:
Please describe in specific terms the necessity for the applying institution/group to purchaseteaching materials for promoting Japanese-language education for the purpose of living andworking in Japan.
(2) Utilization of the newly purchased teaching materials:
Please describe in line with the applying institution/group’s plan for the promotion of Japaneselanguage education what effect the purchase of such teaching materials would have on students,and how these materials would lead to the invigoration of Japanese-language education.

3

Outline of Application:
Please insert the grand total (including the cost of purchasing materials and any necessary shipping
costs), the number of items planned to be purchased, and the approximate number of people expected touse the purchased teaching materials.

4

List of Materials Organization Plan to Buy:
(1) A combination of books, audiovisual materials (video tapes, CDs, DVDs, etc.) or other materials(origami, yukata, etc.) may be requested.
(2) For books, please fill in all items, including the title, volume no., author/editor names, andpublisher name.
(3) For audiovisual and other materials that are planned to be purchased, please provide information to
specify the goods to be purchased, including product name, brand name and name of vendor.
(4) For price, please specify the unit price and quantity for each item, followed by the total amount.
(5) Please specify the cost for shipment of purchases (incl. packaging fees), if any such costs are
anticipated to arise. If such costs are not specified at the time of application they will not becovered by the grant. If you wish the Japan Foundation to pay funds directly to a publishingcompany or bookstore in Japan, you must submit a copy of the estimate that has been issued
by the publishing company or bookstore for the teaching materials that are planned to bepurchased.
a. The Japan Foundation can remit grant money in payment for materials to only one bookstore
or publishing company in Japan.
b. Following the submission of the final project report, please submit a list of all teachingmaterials that were actually purchased. If the list includes any purchased items that areconsidered by the Japan Foundation to be inappropriate as teaching materials they will not berecognized as being covered by the grant and the grantee may have to return the cost of suchitems to the Japan Foundation.

5

Would your institution like the Japan Foundation to pay the grant directly to a publishingcompany or bookstore in Japan?:Please select either “Yes” or “No.”
If “Yes,” please select whether you would like the Japan Foundation to remit “the entire grantamount” or “the rest of the grant amount.”

6

Proposed Schedule:
Please provide a summary of the implementation plan for the purchase of the teaching materials,
including advance preparations, means of procurement, and plans for use.

7

Required Supporting Documents:
If you wish the Japan Foundation to pay funds directly to a publishing company or bookstore in Japan,
you must submit a copy of the estimate that has been issued by the publishing company or bookstore
for the teaching materials that are planned to be purchased.

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Project Sheet (II) Salary Assistance Grant
1 Reason for Application:
Please describe the necessity for the Japanese-language courses or activities the purpose of living or
working in Japan for which a grant is being sought, based on the current status of Japan-language
education at the applying institution. In addition, please summarize the impact and effect theimplementation of such Japanese-language courses or activities would have on students and on
Japanese-language education in the country or region. Please use specific figures wherever possible.
2

Outline of the Proposed Project:(1) Period of the proposed project:
Please indicate the duration for which the applicant would like to receive a salary assistance grantfrom the Japan Foundation.
a. Please also clarify the period of school closing (dates during which no classes are held).
b. The grant must be used in full during the specified period covered by the grant.
(2) Outline of courses:
Please specify the course title, course content, achievement of Japanese language (including
assessment method), the number of students per course, and the number of hours of instruction.
(3) Appointee of the teacher or administrative staff:
a. If the appointee has been chosen: Please note the name, present position, area ofspecialization, and position after hiring of the appointee, as well as why the appointee wasselected and how he/she was selected. Please attach the curriculum vitae of the appointee.
b. If the appointee has not been chosen: Please describe the recruitment and selection process forthe appointee and indicate how he/she will be chosen.

3

Budget:Please list the annual costs required to pay the salary of a teacher, dividing the total between necessary
expenses (outgo) and financial resources (income).
(1) Outgo: Please note the salary expressed as wages per hour of instruction and the total teaching
hours per year for which the teacher is responsible, as well as the total salary paid annually.
(2) Income: Please note the percentage to be borne by the applicant and the percentage that would be
supported by the grant from the Japan Foundation. Within the percentage borne by the applicant,please itemize income from tuition fees and other income separately, so that it can be understood
how much of the applying institution’s income is from tuition fees.

4

Required Supporting Documents:
Please attach the curriculum vitae of appointee teachers, detailing their work history.

5

After the Project is Implemented:
The grantee must submit the following two pieces of documentary evidence with the final report(accounting report) concerning the Salary Assistance Grant:(1) A copy of the teacher’s salary receipts (*with the signature of the recipient).
(2) A copy of the syllabus for the Japanese-language course operated under this grant program.

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Project Sheet (III) Conference Grant / Publication Grant / Other Original Proposals
Select Project Category
Please select from the choices below the type of project for which you are applying:
Conference grant / Publication grant / Other original proposals (please provide a brief description of project
specifics)
1

Title of the Project:
Please indicate the name of the project that will be used externally in both English and Japanese. After
receipt of the application the name inserted here will in principle be used in all subsequent
communications.

2

Outline of the Project:
Please provide an outline of the project, including any planned conferences, events or training sessions,or the details of teaching materials planned to be published, including details about the scale of the
project and its target audience.

3

Schedule of the Project:
Please note the period (date of implementation) during which the planned conference or project will
actually be implemented. Please also note the period of any pre-project preparations or post-project
follow-up. The grant must be used in full during the specified period covered by the grant.

4

Contents of the Project:(1) Objective and aim: Please indicate the objective of the project and what it aims to achieve.
(2) Background and necessity: Please summarize the need for this project, including backgroundexplanations, such as an analysis of the current status of the applying institution/group and thecountry/region in question.
(3) Schedule details: Please provide a summary of the planned implementation schedule, such as theflow of operations for a planned conference or event, or the usage plan for teaching materials to be
published, including any pre-project preparations or post-project follow-up.
(4) Major speakers / participants: Please note the name, position and roles of major speakers andparticipants.

5

Preliminary Arrangements and Contacts:
Please describe the preliminary arrangements for implementation of the project, and the status ofprogress of specific consultations or meetings with any co-organizers.

6

Budget:(1) Honoraria/Wages: In the “specification” column, please write the name of the person to whom thehonorarium will be paid, his/her professional affiliation, the function for which he/she will receive
the honorarium (e.g. keynote speaker), and the need for payment. In the “Breakdown” column,
please detail the basis for calculations (e.g. unit price x number of days/hours x number of people).
Please use a separate sheet if there is insufficient space on the form.
(2) Transportation: In the “specification” column, please indicate who and how many people will havetheir travel expenses covered.
(3) Accommodation Expenses: In the “specification” column, indicate the location of accommodationand the person(s) who will be staying there.
(4) Other Expenses: In the “specification” column, indicate any overheads, including venue rental fees,
materials preparation expenses, editorial expenses, etc.

7

Required Supporting Documents:
Please write freely about the details of the proposed project (method of implementation, format andcontent, etc.). Paper should be A4 size, but the format and composition of the text are at the applicant’s
discretion.

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Project Sheet (Ⅳ) ICT Environment Improvement Grant
1 Quantity and Condition of ICT Equipment Owned by your Institution:
Please describe as accurately as possible the status of ICT equipment currently owned by the applying
institution/group that can be used for Japanese-language education for the purpose of living and working
in Japan. In addition, fill in the details of use, maintenance, and other conditions in the “Current Status of
ICT Equipment” column.
2 Reason for Application:(1) Need for Purchase of new ICT Equipment:
Please describe in detail the need for purchasing ICT equipment and other items in terms of theapplying institution/group promoting Japanese-language education for the purpose of living andworking in Japan.
(2) Utilization of the newly-purchased ICT Equipment:
Please describe how the purchase of ICT equipment and other items will benefit instructors andlearners, and how it will contribute to the activation of Japanese-language education, in line withthe applying institution/group’s Japanese-language education promotion plan.
3

Outline of Application/List of ICT Equipment to Be Purchased:
Please fill in the total application amount (total amount of ICT equipment purchase, communication,
shipping, and other necessary costs), number of items to be purchased, type of equipment to bepurchased, and approximate number of ICT users. In addition, fill in the details of the attached list of
ICT equipment to be purchased.
(1) The application accepts a combination of different types of ICT equipment, such as PC, tablet, andsmartphone, necessary to conduct Japanese-language education activities using the internet(including online training by instructors). Used equipment can also be accepted. Items purchased
for transfer or rental to individuals or other organizations are excluded. The list of equipment andother items eligible for the grant is as follows:
Costs covered by the grant
Equipment and other items eligible for the grant
ICT equipment purchase, lease, andPC, tablet, smartphone, cell phone, display monitor, keyboard,
rental costs
computer mouse, accessories (additional HDD/SSD, external
BD/DVD/FDD drives, and docking stations), printer, scanner,
screen (including digital blackboard), projector, wireless LAN
devices (master and slave stations), video conferencing
equipment (cameras, speakers, and headsets), and network
peripherals (firewalls, etc.)
Software purchase cost
Installed software (limited to business software)
Cloud computing and other toolCommunication tools (conference systems, chat, data sharing,
service fees
etc., limited to the grant period)
Communication costs
Communication and prepaid card purchase costs necessary forJapanese-language education activities using the internet(including online training by instructors) (limited to the grant
period)ICT equipment installation and
System equipment installation, and outsourced maintenance andoutsourced management costs
other management costs (limited to the grant period)(2) Price: The unit price per device must be less than 50,000 rupees (including local taxes). Fill in theamount after specifying the unit price and number to be purchased for each item. Please note that
items with a unit price of 50,000 rupees or more (co-payment by the applicant is not allowed) are
not covered by the grant and the applicant will be responsible for the full cost related to the item.
(3) For communication costs (including prepaid card purchase), the grant covers the costs necessary forJapanese-language education activities using the internet (including online training by instructors).
(4) Equipment not included in the application are not eligible for the grant.
【Note】The total application amount includes the shipping (and handling) and customs fees involving thepurchase. Please note that the grant does not cover any additional expenses not included in theapplication amount.

4

Implementation Plan:(1) Implementation outline

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Please describe the implementation timeline in detail, including pre-purchase preparation,
procurement methods, a plan for using the purchased equipment in Japanese-language education
activities (specify the type of activities conducted with the purchased equipment, people using theequipment (instructors/learners), place of use, number of people using the equipment, etc.).
(2) Equipment management system
Please describe the equipment management system (management location and theft prevention
measures) after designating the person in charge of managing the ICT equipment and other items.
When lending the equipment to an instructor, specify the lending period and management methods.
In addition, explain in detail the plan for utilizing the equipment after the grant program ends.
5 Project Evaluation:
Please describe in detail how the project and its effects will be assessed.
6 Attached Documents:
Please attach a list of the ICT equipment and other items to be purchased and purchase estimates fromthe vendors.

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