Minutes: Board of Trustees
December 10, 2020
4:30 CT p.m.

1. Call to order/Serenity Prayer- Scott

Present: Derita, ​Paul, Scott, Kelsey, John, Bezhad, Colleen, Steve, Elaine

2. Approval of Nov 12 meeting minutes​*- Scott

Motion to approve by Kelsey, seconded by Paul. Unanimous approval
3. Communications cmt- Colleen
a. Revised guidelines for writing/submitting materials​*b. New plan for approving new materials
i. #53 Love pamphlet final (revised)ii. #82 Writing for EA final (revised)iii. #91 Comfort Zone (new)iv. #92 Pushing Away our Feelings (new)Need to find a good way to manage creation of new pamphlets. 1-2 documents eachmonth seems to be doable. 2-3 Trustees will review the materials in the shared drive andthen that would be enough. Motion made by Colleen to approve all four, seconded byPaul. All pamphlets were approved.
4. Video update- Kelsey
Kelsey met with Leigh (Australia) and will work on a video of what to expect at a meeting- focused on newcomers. The video would be posted on the website.
5. Doodle Poll Results for changing meeting times- Elaine
Trying to find a time that works for everyone can be difficult. We will see if 11:30 on
Mondays works for the next meeting, January 11th.
6. Outcomes evaluation effort update- PaulElaine and Paul had a call with Beth, the researcher at Loyola this week. The basic idea
behind the survey is to have some evidence-based research of how the program can help
people. Possible outcomes would be measuring changes based on involvement in theprogram. It will be a one-time survey. Next steps will be for Beth to get back to us withmore information about the scope of the survey.
7. Financial report​**- PaulNovember’s financials were fairly flat; in this fiscal year EAI is doing better than last year
-mainly due to increased donations.
8. 50th Anniversary plans- PaulNot a lot of progress at this time. We’ve communicated opportunities to get involved on
a committee and will continue to recruit people. The upcoming Buffalo MN retreat may
highlight the 50th anniversary in February. Paul expressed a desire to weave theanniversary into regular communications. Paul revised the logo to include the 50thanniversary date. Elaine suggested a fourth page to the newsletter or use theWednesday emails to share the history of EAI. Colleen suggested asking members forstories to use in the newsletter. Elaine will have the new logo put on everything we can.
Scott suggested we honor people who have been around for a long time and try tocommunicate with people throughout the world. Also could we do some sort of specificfund drive as part of the celebration of the anniversary - perhaps increase groups basedon a multiple of 50 somehow. Next steps will be to have another call with othervolunteers for feedback and then get back to Elaine with a plan for the year.
9. Sponsorship- Elaine/Colleena. New co-sponsoring pamphlet in processb. Website changes madeColleen and Elaine are working on a new sponsorship pamphlet incorporating old andnew materials with a partnership-approach as co-sponsors as well as explainstraditional sponsorship agreement. Paul wrote some new information about
sponsorship that is on the website and we made a sign up form on the website tobecome a sponsor.
Bylaw committee update will be provided in January by Scott and ​Steve.

*See further detail on next pages.
**Documents will be separately via email#3 Approval of new/revised pamphlets
Available for review at:https://drive.google.com/file/d/14Ys1pPkg142D768OtC6MpPaLhYGqG67v/view?usp=sharing
https://drive.google.com/file/d/1Khaqbi2n9caUT4E5JYjh3uCggyszBS2H/view?usp=sharing
https://drive.google.com/file/d/1BsB5hvB5fTMccrBBOa1DoysUW_rZUS-l/view?usp=sharing
https://drive.google.com/file/d/12Wmj
GXHVOt7QUSnYqx7dp7ABbMapNBuM/view?usp=sharing#5 Meeting poll