Privacy Policy (measures to protect personal information)
Advances in today’s sophisticated information-communication society mean that we needto pay even greater care to ensure that personal information is handled appropriately. AtNanzan University, with our motto of Hominis Dignitati (for human dignity), from theviewpoint of the protection of privacy and basic human rights, based upon the “NanzanUniversity Guidelines for the Protection of Personal Information” (measures to protect
personal information) we have established the following privacy policy.
Scope of Application
This Privacy Policy applies to the University’s webpages (http://www.nanzan-.ac.jp/).
Purpose of Use of Personal Information
In addition to allowing us to respond to inquiries, to send materials requested, and to
distribute email newsletters, we use personal information for statistical purposes in amanner in which the identity of the individual is not disclosed.
Personal Information Management System
Personal information gathered through the University website is managed appropriately.
Not only do we prevent it being released beyond the University, but we also apply anappropriate and reasonable level of security to protect users’ personal information fromthe risk of loss, destruction, alteration or improper access from outside the campus.
(1) Personal information management officers and records officers
In order to ensure that personal information is obtained, used, managed, and disposed ofin an appropriate manner at the University, a personal information management officer(hereafter: management officer) and a personal information records officer (hereafter:records officer) are to be designated for each administrative office involved in thehandling of personal information. The records officer shall be responsible for the creationof a guide to the handling of personal information, setting forth the treatment of personal
information pertaining to those administrative duties where jurisdiction applies andensuring their implementation in accordance with said guide. The management officer
shall have the responsibility of overseeing the records officer.
(2) Duties concerning handling of information and protection of secrecy
Employees of the University, and those of equivalent function, shall carry out their duties
in a proper manner in respect of handling personal information and are duty-bound toprotect the secrecy of personal information. This shall also apply even after the vacationof any post or position related to such duties.
(3) Commissioning of external bodies or agencies
In the event that external bodies or agencies are commissioned to carry out work
involving personal information, such external bodies or agencies are to be chosen on thebasis that they shall take adequate measures in terms of security management, andconditions governing the protection of personal information must be written into any
contract without fail. Those carrying out commissioned duties are bound by the same

obligations as employees of the University.
Restrictions on the Provision of Personal Information to Third Parties
As a general rule, without permission from the person in question, Nanzan University
neither discloses nor provides personal information received from users to third parties(other than in the case of those requiring it in order to carry out business collaboration orcommissioned duties.)