Chapter 3
Administrative Procedures

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3 Administrative Procedure
This chapter provides legal procedures that will need to be completed at the city/ward office.
There is no need to book your visit to the office beforehand. It may take up to 1-2 hours in total.

3-1 Resident Registration
Moving-in Notification
What to Bring toYour City/WardOffice

Residence CardPassport

New Address

As soon as your new address is determined, please go visit thecity/ward office. You are required to report your new address in Japanto your local city/ward office (住民登録/Jumin-toroku) by submitting aprescribed form ( 転 入 届 /Tennyu-todoke ) within 14 days of themoving-in date. The form is available at the city/ward office.

If you fail to give notification of your place of residence without ajustifiable reason or submit a fake address, your status of residence may
be revoked.
After completion of the residency process, your address will be written
on the back side of the residence card.
You will be required to report your new address to the local city/ward
office within 14 days every time you change your address in Japan.

住民登録(Jumin-toroku)
resident registration
転入届(Tennyutodoke)moving-in notification
住民票(jumin-hyō)Certificate of Resident
record52

Certificate of Residence
Upon request, your local city/ward office will issue you a “Certificate ofResident Record 住 民 票 /Juminhyo, that can confirm your current
resident record. You might be asked to present or submit thecertificate, when you are getting a mobile phone or opening a bankaccount. It generally costs about 300 yen (fee varies depending onareas) to have the certificate issued.

3-2 National Health Insurance
National Health Insurance (NHI)— 国 民 健 康 保 険 /kokumin kenko

hoken, often abbreviated as Kokuho in Japanese—is a health

国民健康保険(kokumin

insurance system in Japan that allows the insured to receive medicalkenko hoken)care without financial concern when ill or injured by splitting themedical care expenses between the local or national government andNational Health
Insurance

the insured.
Full-time international students who will be studying in Japan for morethan three months must join the NHI unless covered by an insurance
plan of a family member who lives in Japan. Overseas medical
insurance will not be accepted.
With the NHI, approximately 70% of your medical expenses will becovered when you receive treatment at hospitals or clinics that are NHI
medical service providers (most hospitals in Japan accept NHI). You
will have to pay the remaining 30% of the costs.
Please note that the National Health Insurance does not cover
expenses for cosmetic surgery, orthodontics, or childbirth.
How to Enroll in National Health Insurance (NHI)
When you register your address at the city/ward office, you’ll be
guided to enroll in NHI.
No fee will be charged when you join. The insurance card will be sent
to your home later, but a National Health Insurance Certificate can beissued on the same day upon your request.
When you receive your NHI card, check to see if there are no mistakes
in the description and be sure to present it at the reception whenever
you consult a doctor.
Lending your NHI card to someone else is punishable by law.
Duplicated and/or expired NHI cards are invalid.

53Deduction
Japanese National Health Insurance Premiums amount is determinedby the city/ward office based on your income of the previous year. If
the NHI recognizes that your income is below a certain amount, a
reduction to your insurance premiums will be applied (scholarships arenot considered as income).
国民健康保険料申告書

Please pick up an Income Declaration for National Health Insurance(kokumin kenko

form (国民健康保険料申告書“kokumin kenko hokenryo shinkokusho”) at thehokenryoshinkokusho )NHI counter, fill it out, and submit it with the application for NHI.

income declarationformIf you do not submit your declaration form, you may be charged withthe highest monthly insurance premiums.
From the following year, the form will be sent to your home address.
Please note that insurance tax (premium) must be paid starting fromthe month you became an eligible resident in that city/ward, not fromthe month you are notified of enrollment. Keep in mind that you will be
required to bear full medical expenses during the time you are notenrolled in NHI. For this reason, we recommend that you purchaseforeign or travel health insurance while you are still in your country forthe first few days after your arrival.
For more information, please contact the NHI counter at your local
city/ward office.

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3-3 National Pension
The National Pension is a pension system that all residents in Japan
aged 20 to 59 years, are required to enroll in.

国民年金(kokumin nen-kin)If you are 20 years of age or older when you enter Japan:

National Pension

After completing resident registration, you will need toregister/enroll at the city/ward office or Japan Pension Service
branch office of the area where you reside.
If you are 19 years of age or younger when you enter Japan:
There are no procedures for you to conduct at this point. You will

国民年金被保険者資格

receive a “Report of Acquisition of Qualifications for National

取得届書(kokumin nen-Pension System” (国民年金被保険者資格取得届書 kokumin nen-kin

kin hihokenha shikakushutoku todokesho)

hihokensha shikaku shutoku todokesho) one month before you

become 20 years old.

Report of Acquisition ofQualifications forNational Pension System

Approximately one month after enrolling, they will send you a Basic
Pension Number Notification Document(s) and National Pension
Contribution Payment Slip. Please keep your documents in a safe
place. It will be required if you live or work in Japan in the future. Saveit and do not throw those documents away.
National Pension Payment Exemption
The contribution amount for the National Pension is 16,590
JPY/month (for the fiscal year 2022).
For students aged 20 or older who have minimum income and havedifficulty in paying the contribution, there is a Special Payment
System for Students ( 学生納付特例制度 /gakuei nofu tokuri seido)
which may allow for students to postpone their payment if the学生納付特例制度(gakuei nofu tokuriseido)
special payment system
for students

application is approved.

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To become eligible for an exemption, you need to apply at thecity/ward office where you reside and register. The application form isavailable at the city/ward offices or the Japan Pension System branchoffices.
Please note that you must apply for the Special Payment System forStudents every year. (every April)

3-4 Individual Number (My Number)

個人番号（マイナンバー）(kojin bango)
Individual Number(My Number)

What is an Individual Number? (My Number in Japanese)
Individual Number (also called “My Number” in Japanese) is a 12-digit
number issued to each individual residing in Japan. It is used foradministrative procedures related to social security, taxation, anddisaster relief.

Your Individual Number is valid for life, so please

exercise due caution about sharing your number and take care to not
lose any documents on which your number is shown.
In about 2-3 weeks after you have completed resident registration,“Individual Number Notice” will be sent to your address by registeredmail. (See the image below).

Enclosed in the envelope are the “Notification Card for My Number(Notification Card),” “Application Form for the Individual Number Card,”
a return envelope to submit the application form, and an instruction
booklet.

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Notification Card
The Notification Card is made of paper and it shows your 12-digit My
Number as shown below. It cannot be used as an identification card.
You will need to apply for a plastic card containing an IC chip and thebearer’s My Number.

How to apply for a Plastic My Number Card

Please see the following
website for the detailed

To apply for a plastic My Number card, fill out the enclosed application

application procedure.

form and paste your photo onto the form. Put it in the return envelopeand post it in a postbox. You can also apply through smartphone, PC,or a town ID photo booth. It will take approximately one month forthe issuance of the card. The plastic card can be used as your healthinsurance card.

https://www.kojinbango-card.go.jp/enkofushinse/●Report immediately to a police station and a municipal office if you
lose your Notification Card (the paper card) or My Number Card (theplastic card),
Call the toll-free number in the right column to suspend the card’sfunction.
●Do not give your My Number to others.

My Number General Toll
Free
Multilingual Service☎0120-0178-27

It is prohibited to give your My Number to others, or to use someone
else’s My Number. In case you were asked to give your My Number,be sure to check their purpose of use, and not to allow others to abuse
your My Number.
● If you have extended your period of stay, an update to theinformation printed on your My Number Card is required.
Your My Number Card will become invalid if you fail to extend it atyour local municipal office before its expiration date.

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3-5 Fujisawa City Hall and Shonandai Community Center
Fujisawa City Hall

Fujisawa city has its main city hall next to Fujisawa station (north side)and 11 city centers throughout the city.

https://www.city.fujisa
wa.kanagawa.jp/jinken
danjyo/gaikokugo/eng
lish/index.html

The nearest city center is Shonandai Community Center next to
Shonandai station (East exit). You can register your residence and join
the National Health Insurance at the city center.

How to Get to Fujisawa-City Hall (Opening hours: 8:30~17:00 in weekdays)

58

1

5 min walk from the north exit of
Fujisawa station (JR/Odakyu line)

2Take a route in front of Bic Camera

4

Keep walking straight.

5

Please visit each counter on the groundfloor of the main building

3 Take the escalator
down

1-1 Asahi-cho, Fujisawa
Phone: 0466-25-1111