International Occultation Timing Association - East Asia
Bylaws(Enacted on August 27, 2023)
ARTICLE 1 ― NAME AND LOCATIONThe name of this Association shall be International Occultation Timing
Association - East Asia. It can be abbreviated as IOTA/EA.
2 The locations of the Association and its secretariat are given separately in theRules and Regulations.
ARTICLE 2 ― PURPOSE
The Association is formed in East Asia for the primary purposes of:(1) Developing and implementing programs designed to foster awareness inindividuals and in the community with regard to astronomical developments
and achievements in the fields of occultation and eclipse research as well as
promoting the science of astronomy.
(2) Making available to individuals and the general public information on
astronomical phenomena; organizing scientific expeditions for the observationof celestial events; analysis of occultation and eclipse observations andpublishing and publicizing useful results and discoveries derived from theanalysis.
ARTICLE 3 ― OFFICIAL LANGUAGE
Our official language is English and important things concerning theAssociation have to be given in English.
ARTICLE 4 ― ACTIVITIESIn order to achieve the purpose stated in Article 2 the Association shall carry out
the following activities:(1) Holding annual meetings(2) Providing information, discussion, research, analysis, and data storage on
occultation and eclipse phenomena(3) Website and mailing list management(4) Cooperation and collaboration with related organizations(5) Other activities necessary to achieve the purpose
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ARTICLE 5 ― Membership
The members of the Association shall be individuals who agree with the purposeof the Association.
2 Members shall act with common sense. Members shall refrain from insulting
or intimidating other members.
ARTICLE 6 ― Members
The Association shall consist of the following members:(1) Regular Members: Members with voting rights at the General Meeting.
(2) Associate Members: Members without voting rights at the General Meeting.
Regular members must pay the membership fee stipulated in the Rules andRegulations. Membership fees already paid are not refundable under any
circumstances.
ARTICLE 7 ― Admission
To become a member of the Association, a person must apply for membershipin the manner prescribed in the Rules and Regulations and obtain the approvalof the Board of Directors.
ARTICLE 8 ― Withdrawal from Membership
Any person who wishes to withdraw from the Association must submit a noticeof withdrawal in the manner prescribed in the Rules and Regulations.
ARTICLE 9 ― Expulsion and Suspension of Membership
Any member who has committed any act that tarnishes the honor of theAssociation may be expelled or suspended from membership by the Chairperson
after a vote of the General Assembly. The Chairperson or the Board of Directors
may also give a warning to the member before going through the process ofexpulsion or suspension of membership.
2 Expelled members may not reapply for membership.
ARTICLE 10 ― OFFICERS
The Association shall have the following officers from among its regularmembers(1) Chairpersons: 2 persons or less2

(2) One Secretary(3) Up to 10 Directors(4) Regional Directors: one from each region(5) One Auditor
2 The Director may serve concurrently as the Chairperson, Secretary, andRegional Director. They may also serve concurrently as heads of departments
established in accordance with Rules and Regulations.
3 The Chairperson shall be elected by a vote of the Board of Directors. TheChairperson shall not be precluded from holding another term of office.
4 The Secretary shall be appointed by the Chairperson. The Secretary shall notbe precluded from holding another term of office.
5 The term of office of Directors and Auditor shall be 3 years from October 1
immediately following their election. The Directors and the Auditor shall not be
precluded from holding another term of office.
ARTICLE 11 ― BOARD OF DIRECTORSThe Board of Directors shall consist of the Chairperson, the Directors, theRegional Directors and the Auditor. A Director who also serves as Secretaryshall be a member of the Board of Directors.
2 The Board of Directors meeting is convened by the Chairperson. TheChairperson has to convene a Board of Directors meeting upon request of half
or more than half of the Board of Directors.
3 The Board of Directors cannot make decisions at a meeting unless a majorityof the members, excluding the Auditors, are present.
4 The Board of Directors meeting shall be chaired by the Chairperson.
5 The agenda shall be decided by a majority of the members excluding theAuditor and the Chair of the Board of Directors. In the event of a tie, the Chair
shall make the decision.
ARTICLE 12 ― ELECTIONS OF DIRECTORS AND AN AUDITORThe Board of Directors shall appoint new Directors and a new Auditor when
their terms of office expire or when it becomes necessary to fill the positions ofDirector or Auditor.
2 The Board of Directors shall nominate candidates for the positions of Directorand Auditor from among the regular members by nominating themselves orothers.
33 The Board of Directors selects candidates for new Directors and a new Auditor,and elects new Directors and a new Auditor with the vote of the General
Meeting.
ARTICLE 13 GENERAL MEETINGThe General Meeting is the supreme decision-making body of the Association.
The General Meeting is held once a year to make necessary decisions. The Boardof Directors may also convene an extraordinary General Meeting when a matter
requiring a resolution of the regular members arises. The method of holding theGeneral Meeting shall be stipulated separately in the Rules and Regulations.
2 The Board of Directors shall notify the convocation of the General Meeting tothe members at least 30 days prior to the meeting.
3 The General Meeting is chaired by the Chairperson or his/her designee.
4 The General Meeting resolves the following matters(1) Approval of the activity report and financial report(2) Approval of proposed activity plan and budget(3) Approval of the candidates for new Directors and a new Auditor to besubmitted by the Board of Directors(4) Approval of the audit report(5) Other matters that the Board of Directors deems necessary to be resolved atthe General Meeting
5 Votes at the General Meeting shall be cast by a majority of the regularmembers present and voting proxies, excluding the Auditor and the Chair. In
the event of a tie, the Chair shall make the decision.
6 Regular members who do not attend the General Meeting may delegate
his/her voting rights at the General Meeting. The method of delegation shall bein accordance with the provisions of the Rules and Regulations.
ARTICLE 14 ACCOUNTING
The assets of the Association shall be managed by the Secretary and supervisedby the Chairperson and the Auditor.
2 The operation of the Association's assets shall be discussed by the Board ofDirectors based on the report of the Secretary and approved by the GeneralMeeting.
3 The fiscal year of the Association shall begin on August 1 of each year and end
on July 31 of the following year.
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ARTICLE 15 BYLAWS AND RULES AND REGULATIONSWhenever the Bylaws are to be amended, a two-thirds majority of the votes ofthose present and proxies of regular members for the amendments shall berequired at the General Meeting.
2 Rules and Regulations necessary for the implementation of these Bylaws shallbe established by a resolution of the Board of Directors and reported to theGeneral Meeting.
SUPPLEMENTARY PROVISIONS
These Bylaws shall go into effect after deliberation by the Provisional Board ofDirectors on September 1, 2023.
The date of the foundation of the Association shall be September 1, 2023.

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