Operating Guidelines (Abridged version)
Adopted 2 February 2012
Revised 20 September 2019
Purpose
1. The International Research Center for Japanese Studies (hereafter, “Nichibunken”)
collects works resulting from its affiliates’ scholarly research and promotes therecording and lasting preservation of those works in digital format, the full text of which
is transmitted via networks both inside and outside Nichibunken. Hereby, Nichibunken
aims to contribute to the development of research and education while helping to makemore information available to the public and thus further scholarly research. These
Operating Guidelines lay out the necessary framework for these endeavors.
Scope
2. The scope of the project to collect, record, and preserve (hereafter, “recording etc.”)
works based on scholarly research for digitization and transmission includes works
published in all volumes of the following publications:(1) Works published in the following Nichibunken publications:a. Nihon kenkyūb. Japan Review
c. Nichibunken sōsho (Nichibunken Japanese Studies Series)
d. Nichibunken Monographs
e. Kyōdō kenkyū seika hōkokusho (Team Research Reports)
f. Kokusai kenkyū shūkai hōkokusho (International Research Symposium Proceedings)
g. Kaigai shinpojiumu hōkokusho (International Symposium Proceedings)
h. Sekai no Nihon kenkyū (Japanese Studies around the World)
i. Nichibunken fōramu (Nichibunken Forum Reports)
j. Nichibunken
k. Nichibunken Newsletter(2) Any other work which the Head of the Office of Digital Resources, Publications, andPublic Information and the Director of Information Management and Library Resources
deem suitable after consultation.
Copyright

3. The copyright to the works concerned remains with the original copyright holder
even after “recording etc.”
Usage
4. Nichibunken will use the scholarly research works it collects in the following ways:
a. Nichibunken will record and preserve scholarly works on Nichibunken’s server.
b. Nichibunken will make available to the public for free in unspecified, large quantities
via the Internet online-reproductions of the scholarly works concerned, with theexception of the items exempted in Articles 6 and 7 below.
c. In order to preserve the scholarly works concerned and to ensure their continued use
in a suitable format, as technological necessity dictates, Nichibunken may reproduce,
reformat, abridge, or replace works with an alternative. Nichibunken also reserves theright to correct obvious written errors at its own discretion.
Consent Agreement
5. Nichibunken will use appropriate methods in an effort to obtain consent agreement
when digitizing or transmitting scholarly research work.
a. When subjecting a work of scholarly research to “recording etc.,” Nichibunken will
notify the copyright holder of these “Operating Principles of the International ResearchCenter for Japanese Studies Regarding the Digitization and Transmission of Works
Resulting from Scholarly Research.”b. As necessary, Nichibunken will submit a “Consent Agreement for Copyrighted Works”(format to be determined by Nichibunken) for works published in the Nichibunken
publications listed in Section 1 of Article 2. However, when Nichibunken notifies inadvance (in a call for papers, for example) that it will digitize and make available to the
public works of scholarly research, that notification can take the place of a consent
agreement.
Publication Restrictions
6. A copyright holder who determines that wording, diagrams, or photographs are notsuitable to be made publicly available on the Internet may submit the form “Designationof Elements of a Copyrighted Work for Erasure” (format to be determined by
Nichibunken). The copyright holder may thereby place partial restrictions on the public
exhibition of works of scholarly research.

Deletion, Sequestering
7. Nichibunken will delete or sequester part or all of any work of publicly available
scholarly research that corresponds to any of the following categories:
a. Works that the copyright holder has requested to have deleted or sequesteredb. Works that the Head of the Office of Digital Resources, Publications, and PublicInformation and the Director of Information Management and Library Resources
determine, after consultation, to have violated copyrights held by another copyrightholder, or works with content which they deem to be conspicuously inappropriate inlight of social norms
Exemptions
8. Copyright holders bear full responsibility for the content of the works of scholarly
research concerned here.
9. Nichibunken bears no responsibility for any damage caused by the “recording etc.,”
publication, or use of the scholarly works concerned.

Addendum
These Principles go into effect as of 1 March 2012.
Addendum (21 September 2017)
These Principles are effective as of 1 April 2017, and are operational as of 21 September2017.
Addendum (20 September 2019)
These Principles go into effect as of 1 October 2019.