OpenOffice.org Community Innovation Program
OFFICIAL RULES
NO PURCHASE NECESSARY

Introduction
On 7 December 2007, Sun Microsystems Inc. announced a new million-dollar program to foster innovation in sixof the open-source projects it sponsors and contributes to. We are pleased to report that OpenOffice.org was
included. 1
The “$1 Million Open Source Community Innovation Awards Program,” is generous in many ways. Although Sun
will be handing out the actual cash and is ultimately the arbiter of who is eligible to be granted those cash
awards, each community has been given the freedom, within limits, to devise its own focus and administer the
program.
OpenOffice.org's interest lies in encouraging the development of technology and endeavours that advance thecommunity and its products, and our Community is international. Accordingly, we have established “TheOpenOffice.org Community Innovation Program,” which takes the form of a world-wide contest, with contestants
competing for Gold, Silver, or Bronze prizes. Cash Prizes will be given to the winners in accordance with these
Official Rules, as well as to those who have earned "Honourable Mention," except where international legal
considerations prohibit payments of this nature. In that case, OpenOffice.org will give the winners public honour
and attention for their work.
These rules and other ancillary information can be found at http://development.openoffice.org/
community_innovation_program.html . If you have questions, send a message to communityprogram@council.openoffice.org .
________________

Rules: Basics•

Goal and description of Program. The goal of OpenOffice.org Community Innovation Program(“Program”) is to foster Community development and innovation in the OpenOffice.org Community (“theSponsor”). Prize winners will be selected by a panel of judges based on the criteria set forth in these
Official Rules. All work must be able to be subsequently developed by the Community and all work mustabide by OpenOffice.org’s license scheme. Entrants are encouraged to submit Entries that encourage
Community participation.

Eligibility•

Who is eligible: This Program is open only to individuals who are OpenOffice.org members and who
have reached the legal age of majority in their country, province or state of legal residence. However,
only legal residents of certain jurisdictions and countries are eligible to win a cash prize. These "Prize
Eligible Territories" include: Argentina, Australia, Belgium, Brazil, Bulgaria, Canada (excluding theProvince of Quebec), Chile, China, the Czech Republic, Denmark, Finland, France, Germany, Hungary,
India, Indonesia, Israel, Italy, Japan, South Korea, Malaysia, Mexico, Netherlands, Norway, Peru,
Poland, Russia, South Africa, Spain, Sweden, Switzerland, Taiwan, Thailand, Turkey, the United
Kingdom, Vietnam, and the fifty United States and the District of Columbia . Sponsor reserves the right inits sole discretion to add to the list of Prize Eligible Territories at any time during the Program Period.
○

1

Important note. Entrants who otherwise meet the Sponsor's eligibility requirements above andhttp://www.sun.com/software/opensource/awards/index.jsp

OpenOffice.org Community Innovation Program
legally reside in a territory that is not included on the list of Prize Eligible Territories
may only participate in the Program to receive public recognition by the
OpenOffice.org Program Committee for their work in the form of a public declarationthat the Entry is deserving of an award under the Judging Criteria , but are not eligible
to be awarded a cash prize.
•

Who is not eligible. Employees of the Sponsor (OpenOffice.org) and Sun Microsystems
Inc. and each of its parent companies, affiliates and subsidiaries, participating advertisingand promotion agencies (and members of their immediate family, defined as parents,
children, siblings and spouse, regardless of where they reside, and/or those living in thesame household) are not eligible. Elected and appointed members of the OpenOffice.org
Community Council and Community Awards Committee are ineligible. Entrants must also
have access to the Internet and a valid email address in order to enter.
The Program is void in Cuba, Iran, Syria, North Korea, Sudan, and Burma (Myanmar),and where prohibited by law: these are the "Void Territories." Residents of the Void
Territories are not eligible to participate in the Program or to win a cash Prize.

•

Individuals and teams. Entrants may submit work on their own behalf or on behalf of ateam. "Entrant" can mean individual or team. Individual entrants must certify that theymeet the eligibility criteria set above. In the event that an Entry is submitted by a team, allindividual members of the team must meet the eligibility requirements set forth herein,
and must be members of the OpenOffice.org Community as defined in the Community
Guidelines (http://www.openoffice.org/dev_docs/guidelines.html) both at the time the
Entry is submitted and at the time the prizes are awarded. In the event that any individual
member of a team does not meet the eligibility requirements set forth herein, the Entryfrom that team will be disqualified. In the event that any individual member of a team is
not a legal resident of a Prize Eligible Territory, the entire team will be ineligible to beawarded a cash prize. All individual members of a team must be identified as a memberof the team at the time of registration and on the Entry submission. Only those individuals
who have been identified at the time of Entry as a member of the team will be deemed tobe members of the team and eligible to win a prize. All Entrants must certify at the time ofentry whether they are eligible for a cash prize in accordance with these Official Rules.

•

Team limits. A team may not be larger than ten (10) persons. Members of the relevant
project or projects are not eligible for the award unless they have been
identified as part of the Entrant's team at the time the Entry was submitted. Only eligible
members may be included in the identified team; however, the Entrants (if any) may
freely work with any project member or members who is not a team member orparticipating in this contest or able to, as long as the Entry submitted complies with these
Official Rules.

IMPORTANT NOTICE TO ENTRANTS: ENTRANTS ARE RESPONSIBLE FOR DETERMINING
THE CORRESPONDING TIME ZONE WHERE THEY RESIDE.

How to submit an Entry•

All Entries must be submitted as an attachment emailed to: to communityprogram@council.openoffice.org .

•Note. Each individual or team who submits an Entry in accordance with these Official
Rules will be deemed an “Entrant.” If an Entry is submitted by a team, the team mustdesignate one individual member of the team as the Team Leader for contact purposes
only. The team leader shall be responsible for submitting the Entry on behalf of the team2

OpenOffice.org Community Innovation Programand shall designate all members of the team associated with the Entry submission.
Persons who are not named as a team member upon submission will not be deemed to
be a member of the team and will not be eligible for prizes. Entrants may submit multiple
Entries, but may win only one prize.
Entries must clearly identify, in a presentation or text document not longer than 2000
words:•

Name, contact details, and country of residence of the Entrant•

For team entries, names, contact details, and countries of residence of all team members•

Whether the Entrant(s) meet the Eligibility Criteria for cash awards•

Which one of the six Categories of Interest the Entry is addressing•

The problem addressed and why it is interesting•

The methods used•

The resources used•

For development work, source code and full documentation, supporting test cases, etc.

•

Any other information that will help the Program Committee evaluate the merits of the
Entry

All personal information provided by the Entrant for this contest will be held in accordance with
the Sponsor's privacy policy, which, for the purposes of this Program, corresponds to that of Sun
Microsystems (see http://www.sun.com/privacy/ ).
Dates. All Entries must be received between 30 January 2008 0800 UTC and 23 June 2008
23:59 UTC (“Program Period”). The Sponsor’s clock is the official time clock of theProgram. Proof of submission does not constitute proof of receipt.
Important notes
Each Entry is subject to and must also comply with the following guidelines:•

Entries may not contain any content or material that is lewd, obscene, sexually explicit,
pornographic, disparaging, defamatory, libelous, obscene, inappropriate or objectionable,
as determined by the Sponsor and/or Program Committee in their sole and absolute
discretion.

•

The Entry must be the Entrant’s original work, created solely by the Entrant, and must not
infringe the copyright, trademark, privacy, publicity, or other intellectual rights of any
person or entity.

•

The Entry must not contain any personally identifiable information of any person otherthan the Entrant. If any persons appear in the Entry, the Entrant is responsible forobtaining, prior to sending the Entry, any and all releases and consents necessary topermit the exhibition and use of the Entry by Sponsor as set forth in these Official Rules.
If any person appearing in any Entry is under the age of majority in their state, country orprovince of residence, the signature of a parent or legal guardian is required on eachrelease.

•Should the Entrant include personally identifiable information about him/herself in his/her
Entry, other than contact information accompanied with the Entry, Entrant acknowledges
and agrees that such information will be disclosed publicly and Entrant is solely
responsible for any consequences thereof.

3

OpenOffice.org Community Innovation Program•

All Entries submitted must abide by the OpenOffice.org license policy, available at
http://www.openoffice.org/license.html•

All Entries must be in English. Those in any other language will be returned to the entrant
for resubmission in English.
The Entry must not contain any commercial content or logos.

Categories of Interest
Entries must be submitted in one of the following six categories. Entrants must specify theCategory of Interest and can submit each Entry under one category only . If you are unsure about
which Category to use, use “Special.”•

Technical: core code, extensions, ports•

Community: new methods of community cooperation, new marketing efforts, artwork,and other efforts that significantly further OpenOffice.org use and development, or theefficiency and effectiveness of the Community•

Tools: those that help the community build, distribute, work on OpenOffice.org, including
infrastructure development, localization tools, as well as a working environment,
management system, and other developer support•

OpenDocument Format (ODF) : work that advances ODF development,
OpenOffice.org's implementation, or makes the ODF more accessible through the ODF
Toolkit project•

Documentation: both enduser and developer documentation and/or training materials;
articles on OpenOffice.org for developers or endusers•

Special: a catch-all category to submit innovative Entries that significantly further
OpenOffice.org, its applications and projects, and furthers the Community as a whole

Note. All Entrants are urged to work with the Community using the accepted community tools,
such as mail lists, forums, IRC channels, wikis, and so on. Entrants, whether individuals or teams,
should work under the supervision of their OpenOffice.org project lead or leads (“Project Leads”).
The judges will take into consideration community participation and consider the advice of therelevant Project Leads when judging. Entries submitted without the input of an OpenOffice.org
Project Lead will be at a disadvantage in the judging.

Judging
All Entries, regardless of Category, will be judged by a committee comprised of members of the
OpenOffice.org Community Council. This Community Innovation Program Committee (the“Program Committee”) will judge Entries on the following equally weighted criteria to decide, in its
sole discretion if the Entry should be selected for one of the Four Award Levels outlined in the“Prizes” Section:•

Originality, which includes the nature of the problem addressed and the innovative natureof the Entry;•

The difficulty of the Entry, which includes the nature of the problem addressed and the
difficulty in fashioning a solution;•

The current relevance of the Entry to the OpenOffice.org Community, and its
completeness;

4OpenOffice.org Community Innovation Program•

The extent to which the Entry provides utility to the Community either by providing codethat the Community uses and values or by fostering the Community's growth anddevelopment or; and•Community participation by the Entrant in developing the Entry.

The Program Committee will consider the advice of the Project Leads in judging the entries inaccordance with the criteria set forth above. An Entry that is submitted without having been
worked on in the relevant project or projects and which is outside the supervision of any
OpenOffice.org Project Lead (including Co-Lead) is at a disadvantage. Entrants are strongly
encouraged to work within the community structure and with the Project Leads and other project
members.
Note. The Program Committee reserves the right not to award any or all prizes in any Categoryor Award Level if, in their sole and absolute discretion, they do not receive a sufficient number of
eligible or qualified Entries. In the event that more than one Entry is received with the same ornearly identical submission, only the first submitted Entry will be eligible. Winners will be notified
by email on or around 21 July 2008, although the judging period may be extended without noticein the sole discretion of the Sponsor. Decisions of the Program Committee are final and binding in
all respects.

Prizes•A maximum total of $175,000 USD may be awarded, provided that there are a sufficientnumber of meritorious Entries from eligible Entrants that meet the criteria set forth below.

•

Prizes are awarded for merit, meaning that it is entirely possible that there may be nowinners in one Category of Interest or Award Level and several in another.

•

There are four Award Levels: Gold, Silver, Bronze, and Honourable Mention.
○••

Gold Awards will recognize outstanding achievement in advancing the
OpenOffice.org Community or product. Silver Awards will recognize a significant
achievement, and Bronze Awards a substantial contribution. In its sole discretion, theProgram Committee may recognize Entries that although they do not qualify for aGold, Silver or Bronze Award, nevertheless satisfy each of the four criteria set forth
above by being original, non- trivial, useful to the community, and produced throughCommunity participation.

The total $175,000 USD cash prize fund will be divided among the Award Levels as
follows:○

Gold - $75,000 USD;○

Silver - $50,000 USD;○

Bronze - $25,000 USD;○

Honourable Mention - $25,000 USD.

The Gold, Silver, and Bronze Award Level cash prize pools will be divided equally among
the Prize Eligible Territory Entrants selected by the Program Committee for that Award
Level. The Honourable Mention Award Level cash prize pool will also be divided equally
among the Prize Eligible Territory Entrants selected by the Program Committee for thatAward Level; however, $5,000 USD is the maximum cash award that can be made toeligible Entrants selected for this prize pool . Any funds remaining in the Honourable
Mention prize pool after the cash prizes have been made will be added to the Gold, Silver

5

OpenOffice.org Community Innovation Programand Bronze prize pools in a 3:2:1 ratio.
•

If the Program Committee does not select any Prize Eligible Territory Entrants in one ormore of the four Award Levels, the Sponsor reserves the right in its sole and absolute
discretion to either (1) not award that prize money or (2) allocate that prize money inequal amounts to the remaining Award Level prize pools.

•

If the Program Committee selects an Entry for an Award Level, but the Entrant is not alegal resident of a Prize Eligible Territory, and therefore not eligible for a cash prize under
this Program, the Entrant will receive a public declaration acknowledging that the Entry
was selected for the particular Award Level.

•

If a team should win any Award and be eligible to receive the associated cash prize, thecash prize amount will be apportioned equally among the team members as identified at
the time the Entry was submitted.

•

All amounts will be awarded in U.S. dollars and all costs associated with currency
exchange are the sole responsibility of the winners.

Other expenses and costs. All other expenses not specified herein are the responsibility of thewinner. All costs associated with currency exchange are the sole responsibility of the winner. ALL
TAXES AND ANY APPLICABLE WITHHOLDING AND REPORTING REQUIREMENTS ARE THE
SOLE RESPONSIBILITY OF THE CASH WINNER.

Conditions of Participation
Submission of an Entry into this Program constitutes Entrant’s agreement to be bound by theterms of these Official Rules and by the decisions of the Program Committee and Sponsor, which
are final and binding on all matters pertaining to this Program. Return of any prize/prize
notification may result in disqualification and selection of an alternate winner. Any potential winner
who cannot be contacted within 15 days of first attempted notification will be disqualified andforfeit any prize to which s/he may be entitled. Potential prize winners may be required to sign
and return an Affidavit of Eligibility/Liability & where legally permissible, a Publicity Release, within
30 days following the date of first attempted notification. Failure to comply within this time period
may result in disqualification and selection of an alternate winner . In the event a prize is won by ateam, all individual members of the team must sign and return the required documentation within
the time period specified or the entire team may be disqualified and an alternate winner may be
selected. The designated team leader shall be responsible for obtaining the required
documentation from all members of the team. The intellectual and industrial property rights to the
Entry, if any, will remain with the Entrants, except that these terms do not supersede any otherassignment or grant of rights according to any other separate agreements between Entrants andother parties. As a condition of entry, Entrants must abide by the OpenOffice.org license policy
and agree that Sponsor and Sun shall have the right to use, copy, modify and make available the
Entry in connection with the operation, conduct, administration, and advertising and promotion of
the Program via communication to the public, including but not limited to the right to makescreenshots, animations and video clips available to the public for promotional and publicity
purposes. Notwithstanding the foregoing, ownership of and all intellectual and industrial property
rights in and to the application and code shall remain with the Entrant, and as specified inSponsor’s license scheme which can be found at http://www.openoffice.org/license.html .

Acceptance of prizes
Acceptance of the prize constitutes permission for, and winner’s consent to, Sponsor and Sun
and its agencies to use the winner’s name, likeness and/or entry for advertising and promotional
6

OpenOffice.org Community Innovation Program
purposes without additional compensation, unless prohibited by law. To the extent permitted bylaw, Entrants agree to hold Sponsor, Sun Microsystems, Inc., and each of their parents,
subsidiaries, agents, directors, officers, employees, representatives, and assigns harmless fromany injury or damage caused or claimed to be caused by participation in the Program and/or use
or acceptance of any prize won, except to the extent that any death or personal injury is causedby the negligence of the Sponsor. Sponsor and Sun Microsystems, Inc. are not responsible forany typographical or other error in the printing of the offer, administration of theProgram or in the announcement of the prize. An Entrant may be prohibited from participating inthis Program if, in the Sponsor’s sole discretion, it reasonably believes that the Entrant has
attempted to undermine the legitimate operation of this Program by cheating, deception, or otherunfair playing practices or annoys, abuses, threatens or harasses any other Entrants, theSponsor or associated agencies. If an individual member of a team is disqualified the entire teamwill be disqualified.

No recourse to judicial or other procedures:
To the extent permitted by law, the rights to litigate, to seek injunctive relief or to make any otherrecourse to judicial or any other procedure in case of disputes or claims resulting from or inconnection with this Program are hereby excluded, and any Entrant expressly waives any and allsuch rights. In the event that a court of competent jurisdiction finds the foregoing waiver
unenforceable, Entrants hereby consent to the jurisdiction and venue residing exclusively within
the federal or state courts in the state of California, United States and and agrees that any and all
disputes, claims, and causes of action arising out of or connected with this Program or any prize
awarded shall be resolved individually, without resort to any form of classaction.. Entrants agree that these Official Rules are governed by the laws of California, UnitedStates.

Data privacy
Entrants agree that personal data, especially name and address, may be processed, stored andotherwise used for the purposes and within the context of the Program and any other purposes
outlined in these Official Rules. The data may also be used by the Sponsor in order to check
Entrants’ identity, their postal address and telephone number, or to otherwise verify their eligibility
to participate in the Program. Entrants have a right to access, review, rectify or cancel any
personal data held by the Sponsor by emailing Sponsor at to communityprogram@council.openoffice.org . If Entrant’s data is not provided or is canceled, Entrant’s Entry
will be ineligible. By participating in the Program, Entrants hereby agree to all personal
information uses and disclaimers as explained in Sun Microsystems' Privacy Policy (seehttp://www.sun.com/privacy/ ). Participation in the Program further constitutes Entrant’s full andunconditional agreement to and acceptance of these Official Rules and Sponsor’s Privacy Policy
and willingness to be contacted by email. If Entrant is a French resident, by entering theProgram such Entrant gives consent to the transfer of his or her personal data outside theEuropean Union in connection with the above purposes, and that such data will be transferred to
the United States.

Warranty and indemnity
Entrants certify that their Entry is original and Entrant can legally grant the rights set out in the
Sun Contributor Agreement. Each Entrant agrees not to submit any Entry that (1) infringes any
3rd party proprietary, intellectual property, industrial property, personal rights or other rights,
including without limitation, copyright, trademark, patent, trade secret or confidentiality obligation;

7

OpenOffice.org Community Innovation Programor (2) otherwise violates applicable law in any countries in the world. To the maximum extent
permitted by law, each Entrant indemnifies and agrees to keep indemnified the Sponsor and Sun
Microsystems, Inc. at all times from and against any liability, claims, demands, losses, damages,
costs and expenses resulting from any act, default or omission of the Entrant and/or a breach of
any warranty set forth herein. To the maximum extent permitted by law, each Entrant indemnifies
and agrees to keep indemnified the Sponsor and Sun Microsystems, Inc. at all times from andagainst any liability, actions, claims, demands, losses, damages, costs and expenses for or in
respect of which the Sponsor or Sun Microsystems, Inc. will or may become liable by reason of or
related or incidental to any act, default or omission by an Entrant under these Official Rules
including without limitation resulting from or in relation to any breach, non-observance, act oromission whether negligent or otherwise, pursuant to these official rules by an Entrant.

Elimination
Any false information provided within the context of the Program by any Entrant concerning
identity, postal address, telephone number, ownership of right or noncompliance with these rules
or the like may result in the immediate elimination of the Entrant from the Program Sponsor
further reserves the right to disqualify any Entry that it believes in its sole and unfettereddiscretion infringes upon or violates the rights of any third party or otherwise does not comply withthese official rules. In the event that an Entry is submitted by a team, elimination ordisqualification of a team member will result in disqualification of the entire team's Entry.

InternetSponsor is not responsible for electronic transmission errors resulting in omission, interruption,
deletion, defect, delay in operations or transmission. Sponsor is not responsible for theft or
destruction or unauthorized access to or alterations of Entry materials, or for technical, network,
telephone equipment, electronic, computer, hardware or software malfunctions or limitations ofany kind. Sponsor is not responsible for inaccurate transmissions of or failure to receive Entry
information by Sponsor on account of technical problems or traffic congestion on the Internet or at
any Web site or any combination thereof, except to the extent that any death or personal injury iscaused by the negligence of the Sponsor. If for any reason the Internet portion of the program is
not capable of running as planned, including infection by computer virus, bugs, tampering,
unauthorized intervention, fraud, technical failures, disruption or termination of theProgram site for any reason or any other causes which corrupt or affect the administration,
security, fairness, integrity, or proper conduct of this Program. Sponsor reserves the right, at its
sole discretion, to immediately cancel, terminate, modify or suspend the Program. Sponsor
reserves the right to select winners from eligible entries received as of the termination date.
Sponsor further reserves the right to disqualify any individual who tampers with the Entry process.
Caution: Any attempt by an Entrant to deliberately damage any Web site or undermine thelegitimate operation of the Program is a violation of criminal and civil laws and should such an
attempt be made, Sponsor reserves the right to seek damages from any such Entrant to thefullest extent of the law. Due to the unique nature and scope of this Program, Sponsor reserves
the right to alter or modify these Official Rules at any time.

Severability
If any provision(s) of these Official Rules are held to be invalid or unenforceable, all remaining
provisions hereof will remain in full force and effect.

8

OpenOffice.org Community Innovation Program

Winners' List
Winners will be notified by the Program Committee and their names posted to the Internet. For
winner’s name, go to http://development.openoffice.org/community_innovation_program.html
on or about 15 August 2008; the list will be available for a period of up to 60 days.

Sponsor
The Sponsor of this Program is the OpenOffice.org Community, at www.openoffice.org. Sun
Microsystems, Inc. is funding all of the prize awards; however, Sun Microsystems shall have noliability or responsibility in connection with the Program other than to fund the prize awards
specified herein. OpenOffice.org may be reached via email for questions pertaining to thisProgram at to community-program@council.openoffice.org .

QuestionsIf you have any questions about the procedure or process send them to communityprogram@council.openoffice.org . For questions relating to your work, confer with your project
colleagues.

9