BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01Issue No: 01

BOTSWANA BUREAU OF STANDARDSCREDIT APPLICATION FORM
A. INFORMATION CONCERNING APPLICANTS
1. COMPANY NAME:__________________________________________________________________ATTACH COPY OF CERTIFICATE OF INCORPORATION
2. TYPE OF BUSINESS: (tick where applicable)
GOVERNMENT DEPT _____________________PRIVATE SECTOR _________________________NON-GOVERNMENT ORGANISATION ________________ PARASTATAL__________________INDIVIDUAL________________________
3. POSTAL ADDRESS: _________________________________________________________________TELEPHONE NO. __________________________ FAX NO._________________________________
4. PHYSICAL ADDRESS: _____________________________________________________________________________________________________________________________________________________
5. NAME AND ADDRESS OF BANKERS:________________________________________________________________________________________________________________________________________
6. DIRECTORS(A) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________(B) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________

BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01

Issue No: 01(C) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________(D) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________

7. SHAREHOLDERS AND ADDRESS(Attach copy of Share Certificate)(A) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________(B) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________(C) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________

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BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01

Issue No: 01(D) NAME _________________________________________________________________________NATIONALITY__________________________________________________________________RESIDENTIAL__________________________________________________________________POSTAL ADDRESS______________________________________________________________IDENTITY NO.__________________________________________________________________

8. NATURE OF BUSINESS ______________________________________________________________
9. ANNUAL TURNOVER_______________________________________________________________

10. COMPANY’S AUTHORISED SIGNATORIES ___________________________________________

1. NAME______________________________________________________________________
SIGNATURE________________________________ DATE __________________________

2. NAME______________________________________________________________________
SIGNATURE________________________________ DATE __________________________

3. NAME______________________________________________________________________
SIGNATURE________________________________ DATE __________________________

4. NAME______________________________________________________________________
SIGNATURE________________________________ DATE __________________________

11. TRADE REFERENCES (3) _________________________________________________________________________________________________________________________________________________
12. CREDIT LIMIT REQUIRED __________________________________________________________* When all the above requirements are satisfied, the application is then sent to theFinance Division to fill in the agreement or contract forms.

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BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01

Issue No: 01

B. TERMS
The applicant acknowledges that in the event of the application being successful, thefollowing will be the terms of which credit is granted.
1. Statements reflecting the sum total of invoices in a month will be rendered by the 10 th
day each month.
2. The applicant shall pay within 30 days from the date of the invoice otherwise a 2%
late fee of the amount owing will be charged and added to the account. The same
surcharge will apply to bounced cheques.
3. In the event that any amount is not paid on due date, all amounts payable to BOBS
shall become immediately due and payable4.

If payment is not received within 30 days of the invoice, the account becomedelinquent and Finance Unit will mail a reminder notice to the customer.

5. If we do not receive payment on the 14th day after the reminder the customer will behanded over to BOBS lawyers for legal action.
6. No customers with an over due outstanding amounts should be given additional credit
7. BOBS may refuse to provide a customer with services if their account is in arrears.
Furthermore, consideration will be given to suspension of the certification,
withholding of test results and/or withholding of training certificates.
8. The applicant shall notify BOBS in writing of any change of address of applicant’s
principal place of business and/or registered office, where applicable.

9. Notice of breach shall be given to defaulting customers to rectify the breach within
fourteen days
10. Follow-ups shall be telephonically and a follow up should be within the aforesaid
fourteen days
11. Proposals for the payment plans (if any) by the customer must be approved byManagement.

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BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01

Issue No: 01

12. Any payment plans made shall not exceed a period of two months and a minimum of50% of the arrears shall be paid on approval of the proposal.
13. Failure to rectify the breach within the stipulated period that debt will be referred forcollections through the Courts of law, cancellation of the agreement will also beconfirmed.
14. If a payment (i.e.cheques, stop orders, direct debit, credit card telegraphictransfers/bank drafts etc) is returned to BOBS, immediate settlement will be required.
The payment must be in cash, or money order in a business office the same day thecustomer is notified.
15. If a customer has two or more returned payments in a 12 month period, BOBS will
designate the customer as “cash only”. Payments then will be made in cash, ormoney order until the account is no longer in a “cash only” status. Assessment of anadditional deposit may also occur.
16. A customer may dispute bills which they believe are in error by calling or writing toBOBS. An investigation of the dispute will be carried out within 5 working days.
BOBS will not deny service for non-payment of disputed charges provided that:
16.1 the customer notifies BOBS before the bill becomes delinquent; and16.2 the customer pays all other undisputed charges when due.
Disputes must be addressed in writing to:
Director of Corporate Services
Botswana Bureau of Standards
Plot 55745
Main Airport Road Block 8
Private Bag BO48
Gaborone
Telephone (0267) 3903200
Fax(0267) 3903120
Appeals Procedure
If a customer is not satisfied with the outcome of the dispute an appeal may bemade in writing to the Managing Director.

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BOTSWANA BUREAU OF STANDARDS

Credit Application Form
BOBS/EC/CS/AC/Policy No.1/F01

Issue No: 01

Managing Director
Botswana Bureau of Standards
Plot 55745
Main Airport Road Block 8
Private Bag
Gaborone

17. Declaration: I/We hereby request you open a credit account; I being an
authorized officer of the business do hereby agree that payment of all accounts
will be received by you within your credit terms of 30 days from the date ofinvoice.
Name __________________________Title/Position ______________________
Signature________________________Date ____________________________

C. FOR BOBS OFFICE USE ONLY
Customer Reference _______________________________________________________
Received by Finance ____________________ Signature____________ Date _________
Checked by Finance _____________________Signature____________ Date _________
Credit limit granted P______________________________________________________
Authorized by __________________________Signature____________ Date _________

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