Campus
Gu i de bo o k2023

Issued on April 1, 2023 Issued by Shimane University: 1060 Nishikawatsu-cho, Matsue, Shimane., 690-8504 Japan※Please note that the actual measures may differ from the descriptions in this Guidebook due to the new coronavirus infection countermeasures.

Shimane University

Campus Guidebook 2023 Shimane University

Campus Guidebook
2023
Shimane University

Shimane University
contents

Campus Guidebook 2023

2023 Academic Calendar (Matsue Campus) ..................................... 2
Matsue Campus Map ........................................................................ 4
Map of Student Center ...................................................................... 6
Map of Student Support Center ......................................................... 7
Reception Windows at University ...................................................... 8Class & ExamClass & Exam ...................................................................................12
Academic Affairs Information System ...............................................16

Certificates, Notifications
Student ID Card and Student Number ..............................................19
Issuance of Certificates ................................................................... 21

Related Facilities
International Center ......................................................................... 24
Center for Foreign Language Education .......................................... 26
Shimane University Main Library ..................................................... 28
General Information Processing Center........................................... 31
Career Section, Center for University Higher Education ................. 34
Matsue Health Service Center......................................................... 36
Student Consultation Room ............................................................. 37

Tuition and Scholarship
Payment of Tuition ........................................................................... 38
Tuition Exemption ............................................................................ 40
Scholarship Shimane University Awards ......................................... 41

Student Life and Extracurricular Activities
Dormitory, Apartment and Housing ................................................. 42
Part-time Job ................................................................................... 43
Extracurricular Activities etc. . .......................................................... 44
Welfare Facilities.............................................................................. 46
Personal Accident Insurance for Students Pursuing Education
and Research etc. ........................................................................... 47
Chatbot Service ............................................................................... 47

Information Security
Information Security ........................................................................ 48

2023 Academic Calendar (Matsue Campus)
AUGUSTSEPTEMBER

1

S begins

APRIL
1

M

1

T

1

S classes

1

T

1

F

1

S University Foundation Day

1

W

1

F

1

M (New Year's Day)1

T Regular exams end 1F

2

S TOEIC Test

2

T

2

F

2

S

2

W

2

S

2

M Classes begin

2

T

2

S

2

T

2

F begins

Spring vacation

2

S

3

M

3

National holiday
W (Constitution Day)

3

S

3

M

3

T

3

S

3

T

3

F

3

S

3

W

3

S

3

S

4

T Orientation

4

T (Greenery Day)

National holiday

4

S

4

T

4

F

4

M

4 W

4

S

4

M

4

T

4

S

4

M

5

W Course registration begins

5

F (Children's Day)

National holiday

5

M

5 W

5

S begins

5

T

5

T

5

S

5

T

5

F

5

M

5

T

6

T Classes begin

6

S

6

T

6

T

6

S

6 W

6

F

6

M

6

W

6

S

6

T

6 W

7

F

7

S

7

W

7

F

7

M

7

T

7

S

Preparation day for
University festival(Matsue)7

T Friday classes

7

T

7

S

7 W

8

W

8

F

8

National holiday
M (Coming-of-Age Day)

8

T

9

T

9

S

9

T endsWinter vacation

9

F deadline

First semester

Entrance ceremony
Orientation

MAY

JUNE

JULY
Make-up day for

Summer vacation

Second semester begins

8

S

8

M

8

T

8

S

8

T

8

F

8

S

University festival(Matsue)

9

S

9

T

9

F

9

S

9 W

9

S

9

M

University festival (Matsue)
National holiday(National Sports Day)

10 M

10 T

10 S

10 M

10 W

10 S

National holiday(Mountain Day)NOVEMBER

National holiday(Culture Day)

Substitute day for

10 T deadline/ confirmation 10 F

Temporary closure
Preparation day for"Hearn Admission""Hearn Admission"
Examination

Course registration

DECEMBER

10 S

JANUARY
National holiday

10 W

FEBRUARY

MARCH

7

Grade registration

T

8

F

9

S

10 S

10 S

11 S

National holiday(National Foundation Day) 11 M

11 T

11 T

11 S

11 T

11 F

11 M

11 W

11 S

11 M

11 T

12 W

12 F

12 M

12 W

12 S

12 T

12 T

Admission"
12 S "Hearn
12 T
Examination

12 F

13 T deadline/ confirmation 13 S

13 T

13 T

13 S Summer closure

13 W

13 F

13 M

13 W

Test for13 S Common
University Admission 13 T

13 W Commencement(Izumo Campus)

14 F

14 S

14 W

14 F

14 M Summer closure

14 T

14 S

14 T

14 T

Test for14 S Common
University Admission 14 W

14 T

15 S

15 M

15 T

15 S

15 T Summer closure

15 F

15 S

15 W

15 F

15 M

15 T

15 F

16 S Medical examination

16 T

16 F

16 S

16 W

16 S

16 M

16 T

16 S

16 T

16 F

16 S

17 M

17 W

17 S

holiday
17 M National(Marine Day)

17 T

17 S

17 T

17 F

17 S

17 W

17 S

17 S

18 S

Substitute day for
Wednesday classes

holiday
18 M National(Respect for the Aged Day)

18 W

18 S

18 M

18 T

18 S

18 M

19 M Notice of grades 19 T

Course registration

18 T

18 F

Grade registration
deadline

Temporary closure
Preparation day for Common Test
for University Admission

12 M Substitutenational holiday

18 T Medical examination

18 T

19 W Medical examination

19 F

19 M

19 W TOEIC Test

19 S

19 T

19 T

19 S

19 T

19 F

20 T Medical examination 20 S

20 T

20 T
20 S
Grade registration begins

20 W

20 F

20 M

20 W

day for
20 S Make-up
20 Tclasses

Regular exams begin

University festival
21(Izumo)entrance
12 T University
examination

holiday
20 W National(Vernal Equinox Day)

21 F Medical examination 21 S

21 W

21 F

21 M

21 T

21 S

T

21 T

21 S

21 W

21 T

22 S

22 M

22 T

22 S

22 T

22 F Commencementin Fallfestival
22 S University
22 W(Izumo)

22 F

22 M

22 T

22 F Commencement(Matsue Campus)

23 S

23 T

23 F

23 S

23 W

holiday
23 S National(Autumnal Equinox Day)

23 M

23 T (Labor Thanksgiving Day) 23 S

23 T

holiday
23 F National(Emperor’s Birthday) 23 S

24 M

24 W

24 S

24 M

24 T

24 S

24 T

24 F

24 S

day for
24 W Substitute
24 S
Friday classes

25 T

25 T

25 S

25 T

25 F

registration
25 M Course
begins

25 W

25 S

25 M

25 T TOEIC Test

26 W

26 F

26 M

26 W Regular exams end 26 S

26 T

26 T

26 S

26 T

26 F
26 M
Grade registration begins

National holiday

24 S

entrance
25 S University
25 M
examination

Regular exams begin

26 T

27 T

27 S

27 T

27 T

27 S

27 W

27 F

27 M

day for
27 W Substitute
27 S
Friday classes

27 T

27 W

28 F

28 S

28 W

28 F

28 M Notice of grades 28 T

28 S

28 T

28 T

28 S

28 W

28 T

holiday
29 M
29 S National(Showa Day)

29 T

29 S

29 T

29 S

29 W

vacation
29 F Winterbegins

29 M

29 T

29 F

30 M

30 T

30 S

30 T

30 S

31 S

31 W

31 S
Second semester ends

30 S

30 T
31 W

30 F

30 S

30 W

31 M

31 T

29 T
30 S

※The Izumo campus calendar is established separately. ※July 1st and January 20th will be make-up days in case classes
are canceled due to weather warnings or other reasons. ※The period from July 19th to September 30th is set as "GapTerm." ※Grades will be posted on Campus Square after the date of the notice of grades each semester. ※AY2024 Entrance
Ceremony will be held on Tuesday, April 2, 2024.

https://www.shimane-u.ac.jp/en/about/Academic_Calendar.html
2

OCTOBER

Shimane University Campus Guidebook

Summer vacation ends
First semester ends

31 T
Regular Class

Substitute

Regular Exam

TOEIC Test

Weekend, Holiday

Flex Term

Spring vacation ends

Class hours●1・2/8:30~10:10 ●3・4/10:25~12:05 ●5・6/13:00~14:40 ●7・8/14:55~16:35 ●9・10/16:50~18:30

Shimane University Campus Guidebook

3Matsue Campus Map
1 Administration Building
2 Garage
3 Faculty of Education Building
4 Center for Foreign Language Education (1st floor)
5 Center for Research on Teacher Education (G floor)
6 Center for Educational Support of Faculty of

Education (1st floor)

7 Educational Research and Development Section ofHigher Education Center (2nd floor)

8 Student Center
9 Matsue Health Service Center,

Student Consultation Room

10 General Education Building I
11 General Education Building II
12 Student Cafeteria I "Sogno"
13 Student Cafeteria II "Nicora"
14 Extracurricular Activity Center

32 Interdisciplinary Faculty of Science and

33 Guard Post, Central Surveillance Building
34 Environmental Safety Facility

Installed inside
the building

35 Community Exchange Meeting House

Installed external
the building

36 General Information Processing Center
37 Department of Molecular and Functional

52

Genomics in Interdisciplinary Center for Science
Research (RI Experimentation Facility)

53

38 Faculty of Life and Environmental Sciences

50

39 Faculty of Life and Environmental Sciences

Building II

40 Faculty of Life and Environmental Sciences

49

Building III

North Gate

41 Water Supply Experimentation Room

18

42 Agricultural Machinery Experimentation Room

16 Swimming Pool

44 Sawing Processing Facility

14

17 Archery Range

45 Greenhouse

18 Japanese Archery Range

46 Farm

19 University Union

47 Animal Experimentation Facility

20 Gymnasium II

48 Tennis Courts

21 Main Library

49 Gymnasium I

22 Faculty of Law and Literature Building

50 Training Center

23 Estuary Research Center (1st floor)

51 Martial Arts Center

24 Interdisciplinary Faculty of Science and

52 Athletic Equipment Warehouse

Engineering Building II

26 International Center (1st floor)
27 Interdisciplinary Faculty of Science andEngineering Building III

28 Animal Breeding Room
29 Faculty of Human Sciences Building
30 Shimane University Museum (1st floor)

Shimane University Campus Guidebook

48

13

15

11

58

46

10

38

23

41

42

43

8
3

26

Vivit Plaza

55 56

39
4

28

25

Center for University Higher Education

40

59

5

56 Career section,

35

31

30
37

2
24

1

32

36

27
34

59 Next Generation Tatara Co-Creation Centre

33
Bus Stop

multipurpose toilet

22

7

55 Student Support Center

elevator

45
44

29

6

58 University Hall

47

954 Ball Park

57 Student Accessibility Office21
Campus Plaza

53 Athletic Field

31 Interdisciplinary Faculty of Science andEngineering Building for Information Science

12

Experimental Animals Facility

West Gate

Engineering Building I

20

19
57

17
16

25 Interdisciplinary Faculty of Science and51

Building I

43 Forest Product Processing Facility,

15 Skiing Warehouse

4

54

Engineering Building I (Graduate Course Building)Main Gate

East Gate
Bus Stop

Shimane University Campus Guidebook

5Student Center, Student Support Center
Map of Student Center

Map of Student Support Center

2F
Career and
Employment Support
Student Life
Group
Support Group

Entrance
Exam
Reading Room

Teachers' Room for
Educational ResearchandDevelopment Section ofHigher Education Center

Multipurpose
Room

Entrance Exam Division❽●

Manager's Roomfor Departmentof Educationand Student Support

Entrance Exam
Planning Group

Meeting reception room

Information
Search Zone

Education Planning Division

1F

General andAcademic Affairs
Information Group

Education
Planning
Group

❻
●

Graduate School of Human andSocial Sciences,
Faculty of Human Sciences❸●

Graduate School of Human andSocial Sciences,
Faculty of Law and Literature

Warehouse for
Rentable Items

Consultation
Room

Scholarship
Support Group
Cafeteria Zone

Graduate School of Education,
Faculty of Education❶●

Faculties❹●

Graduate School of Natural Science and Technology,
Faculty of Life and Environmental Sciences
Graduate School of Natural Science and Technology,
Interdisciplinary Faculty of Science and Engineering

Lift

Doorway

Report Submission BOX
Certificate
Application Zone

❺
●

❼
●

Electronic Bulletin Board

South Doorway❷●

Teachers' Room forStudent Accessibility
Office❾Faculty of●Materials
for Energy

1F

2F

Doorway
Automatic Certificate Issuing Machine❶～❺❾Academic Affairs of Faculty and Graduate School
Matters regarding classes, credits acquired in other universities, credits acquired from foreign language proficiency
tests, credited auditors and research students, registering for courses, educational consultation and grade
management, certificates, student status change, entrance exam for faculty and graduate school, and other matterssuch as long-term absence notification, makeup exams, surname change notification, etc.

❻Education Planning Group, Education Planning Division
Matters regarding common education across all faculties (liberal arts), class room allotment, special minor programs,
educational consultation, cancelled and supplementary classes, university hall, building for liberal arts, management ofelectronic bulletin board❼General and Academic Affairs Information Group, Education Planning Division

Student Support Division
Student Life Support Group
Extracurricular activities (i.e. club activities), facility use application (athletic facilities, extracurricular activity facilities,
University Union), assembly and signs application, lost and found items, accidents, and personal accident insurance
for students pursuing education and research

Career and Employment Support Group
Employment information, career consultation, internship, guidance, career design program

Scholarship Support Group
Exemption from admission and tuition fees, scholarship, certificates for student discount and of student status

Student ID card, automatic certificate issuing machine, Academic Affairs Information System❽Entrance Exam Division
Distribution of guidelines for applicants and university guidancebook, reading of entrance exams, procedures for admission, etc.

6

Shimane University Campus Guidebook

Shimane University Campus Guidebook

7

Reception Windows at University
Shimane University established structure to support your student life.
Teachers in your department, course, and major in each faculty and graduate
program, especially your guidance teacher assigned at your admission to Shimane
University, will be your close advisers. University offices such as the Education Planning
Division, Academic Affairs of Faculty, International Exchange Division, and Student
Support Section are available to support your daily needs.
The following is the list of university offices and their roles that are closely related todaily life activities. If you have any concerns or questions, use this guidebook to help you
consult the appropriate window.

Student Support Center
Division in charge

Student Center
Division in charge

Education
Planning
Division

Student Life Support Group

Group in charge

Roles

General and Academic Affairs Information Group●Academic Affairs Information System●Student ID card or certificates issued throughthe automatic certificate issuing machine

Window No.7 on 1st floor
Tel: 0852-32-7032
Hours: 8:15~18:15 (weekdays)

Education Planning Group
Window No.6 on 1st floor
Tel: 0852-32-6053
Hours: 8:15~18:15 (weekdays)●Classes in general education across all faculties,
course registration, and educational consultation●Grade management of classes in general
education across all faculties●Course evaluation of classes in general
education across all faculties●Management of university hall and buildings
for liberal arts

Faculty of Law and Literature(Graduate School of Human and Social Sciences)
Window No.1 on 1st floor
Tel: 0852-32-6121

Faculty of Education(Graduate School of Education)
Window No.2 on 1st floor
Tel: 0852-32-6035

Faculty of Human Sciences
Faculties(Academic
Affairs)(Graduate School of Human and Social Sciences)
Window No.3 on 1st floor
Tel: 0852-32-6333

Interdisciplinary Faculty of Science and Engineering
Window No.4 on 1st floor
Tel: 0852-32-6255

Faculty of Life and Environmental Sciences
Window No.5 on 1st floor
Tel: 0852-32-6256

Group in charge

Window No.11 on 1st floor
Tel: 0852-32-9764
Hours: 8:15~18:15 (weekdays)Student
SupportDivision

Career and Employment
Support Group
Window No.12 on 1st floor
Tel: 0852-32-6061
Hours: 8:15~18:15 (weekdays)●Class schedule and classroom allotment●Registering for courses and educational
consultation●Grade management●Accreditation of credits that you alreadyacquired etc.
●Decision about graduation or completion●School register (e.g. absence or expulsion
from university)

Faculty of Materials for Energy
Window No.9 on 1st floor
Tel: 0852-32-6663

Graduate School of Natural Science and Technology

Window No.4 on 1st floor
Tel: 0852-32-6835

Hours (all the above): 8:15~18:15 (weekdays)

Scholarship Support Group
Window No.13 on 2nd floor
Tel: 0852-32-6063
Hours: 8:15~18:15 (weekdays)

Roles●Extracurricular education●Management of facilities for extracurricular
education●Guidance and Supervision of students
and student organizations●Assemblies, publications, signs, etc.
●Support for independent activity●Volunteer work
●VIVIT POINT●Administration of welfare facilities●Personal Accident Insurance (i.e. Students
Pursuing Education and Research)●Management of dormitory●Entering and leaving dormitory●Consultation for students●Student life
●Employment consultation, finding a job
for a student, and employment guidance●Communication with organizations about
employment●PR and explanatory meeting about
employment●Providing information about employment●Employment management in Academic
Affairs Information System●Internship●Career section, Center for University
Higher Education●Finding job offers●Career design program●Exemption from or postponement ofadmission fee●Exemption from or postponement oftuition fee●Scholarship●Consultation or advice about financial
support●Student loan (i.e. tuition fee)
●Issuance of certificates for a student farediscount and commuter status※Window opening hours can change depending on the time of year.

8

Shimane University Campus Guidebook

Shimane University Campus Guidebook

9Windows at University
Faculty of Education Building
Division in chargeGroup in charge
Center for Educational Support
Window in Room 141 on 1st floor
Tel: 0852-32-9836
Hours: 9:00~16:00 (weekdays)

Faculty of
Education

Center for Research on Teacher
Education
Window in Room G28 on G floor
Tel: 0852-32-6495
Hours: 9:00~17:00 (weekdays)

International Student Section
Window in Room 165 on 1st floor
Tel: 0852-32-6106
Hours: 8:30~17:15 (weekdays)

International
DivisionInternational Cooperation
Window in Room 165 on 1st floor
Tel: 0852-32-9735
Hours: 8:30~17:15 (weekdays)

Roles

Division in chargeGroup in charge●Practice teaching (Faculty of Education)●1000-hour learning through experience

Facility
Planning
Division

Environmental Management●Practice teaching (Faculty of Law andLiterature, Interdisciplinary Faculty of
Science and Engineering, and Facultyof Life and Environmental Science)●Nursing experience study●Application for a teacher's certificate●Other matters about teaching profession●Supporting studying abroad by
Japanese students●Supporting short-term overseas
training by Japanese students●Planning and conducting intercultural exchange programs●Clerical work for accepting international students●Supporting academic and daily
lives of international students●Supporting exchange with international students

International
Division

10Group in charge
Center for Foreign Language
Education
Window on 1st floor
Tel: 0852-32-9837
Hours: 8:15~17:00 (weekdays)

Shimane University Campus Guidebook

Accounting
andProcurement
Division

Window on 2nd floor
Tel: 0852-32-9829
Hours: 8:30~17:15 (weekdays)

Roles●Promotion of EMS activities

Credit Management
Window on 2nd floor
Tel: 0852-32-6058
Hours: 8:30~17:15 (weekdays)●Payment of tuition fees rent,etc.

Guard Post
Division in charge
Facility
Planning
DivisionGroup in charge
Guard Post
Tel: 0852-32-6101

Roles●Issuance of vehicle entry certificate●Traffic and safety on the campus●Clerical work for International Center●Clerical work for the International
Joint Research Institute of Shimane
University & Ningxia University●Foreign scholars

Interdisciplinary Faculty of Science and Engineering Building II
Division in charge

Administration Building■Student Center■Student Support Center■Faculty of Education Building■Interdisciplinary Faculty of Scienceand Engineering Building II■Administration Building■Guard Post

Roles
●Content creation of foreign language
classes●Advice on how to learn a foreign
language outside of class●Management of Center for Foreign
Language Education

Shimane University Campus Guidebook

11Class & Exam
Subject

Window

OutlineTime when warning is lifted orwhen transportation is restored

Where is my classroom?
Subject

Window

OutlineYou can see the table on the website.

https://www.shimane-u.ac.jp/
education/school_info/class_data/
If there is no information on the table, please check
the Campus Square, the syllabuses, or ask at thewindow of your faculty at the Student Center.

Subject

Window

Make-up Day
for Classes
Outlinehttps://www.shimane-u.ac.jp/
education/school_info/no_lectures/

How do I notify my teacher of absence?
Subject

Window

OutlineNotificationofAbsence

Student Center
1st floor
Window
No.1 - No.6,No.9

Submit notification to the teacher in charge of theclass. The notification form is on the Report BOX in
the Student Center.

NotificationofLong-term
Absence

Student Center
1st floor
Window
No.1 - No.5,No.9

If you are absent consecutively for one week orlonger due to illness, submit the notification of longterm absence with a supporting document proving
the reason.

Information Security

Shimane University Campus Guidebook

Students are recommended to check weather
infor mation through the online ser vice of the
Meteorological Agency etc.

Student Life andExtracurricular Activities

12

Student Center
1st floor
Window
No.1 - No.6,No.9

Classes and regular exams are cancelled when anyof the following conditions is met.
①When one of the following is issued in Matsue City.
●Storm warning●Blizzard warning●Emergency warning (except high-tide and highsea warnings)※Except for heavy rain, flood, high-tide, and high-sea
warnings.
②When either of the following services is suspended
due to a natural disaster.
●All train services between Yonago and Izumo on
JR Sanin Main Line●All bus services in Matsue City
※Except for suspension due to a strike or traffic accident.
Caution: classes and regular exams are not cancelledin the following cases.

Classes or regular
exams start fromthe 5th period

Tuition and
Scholarship

Class
Cancellation
due to Stormor Suspensionof Public
Transportation※When individually informed by the teachers, there
are some cases where the notifications will not be
posted in the above.

Warning is lifted ortransportation is restoredby 11 a.m.

The "make-up day for classes" is scheduled formaking up potential class cancellations due to storm
or blizzard warnings. There might be supplementary
classes on the make-up day. The dates of the “makeup day for classes” are shown in the Academic
Calendar.

The information is on Academic Affairs Information
System and on the website.
Information
on Class
Cancellation

Classes or regular
exams start fromthe 1st period

Related Facilities

Is my class cancelled?

Student Center
1st floor
Window
No.1 - No.6,No.9

Warning is lifted ortransportation is restoredby 7 a.m.

Certificates,
Notifications

Table ofClassroom
Allotment

Student Center
1st floor
Window
No.1 - No.6,No.9

Class
Cancellation
due to Stormor Suspensionof Public
Transportation

When to resume classes
or regular exams

Class & Exam

1 Class & Exam

Shimane University Campus Guidebook

13Class & Exam
I would like to take a makeup exam

Window

OutlineSubstituteExamStudent Center
1st floor
Window
No.1 - No.5,No.9■Application for a substitute exam
If you join an independent learning program, such as studying
abroad, overseas training, or a long-term internship using Flex
Term, submit a plan for the independent program and related
documents by the end of June. After the plan is approved, it isnecessary to talk to teachers in charge of your classes.

Window

OutlineMake-upExam

Student Center
1st floor
Window
No.1 - No.5,No.9■Application for a make-up exam
If you were not able to take a regular exam due to yourown illness or the death of a family member etc., submit
the application with a document proving the reason ofyour inability to take the exam within 7 days after you did
not take the exam.

I would like to answer a questionnaire (e.g. course evaluation)
Subject

Window

OutlineAll
Questionnaires(e.g. course evaluation)

Student Center
1st floor
Window No.6

All questionnaires for class evaluation are available
from “Survey” on Academic Affairs Information System.

Related Facilities

Subject

Subject

Certificates,
Notifications

The four weeks after the end of the first semester are called the "Flex Term" and areused to promote independent study, such as study abroad and internships. The Gap
Term is a combination of the Flex Term and the summer vacation period, during which
students are encouraged not only to attend intensive lectures, experiments, or practicaltraining, but to participate in short-term study abroad, internships, and volunteer
activities. (For further information, please visit the university website: https://www.
shimane-u.ac.jp/education/school_info/flex_term/)
As a rule, regular exams are held during the first week of the Flex Term. If you
are unable to take the exam during the Flex Term, you may apply for alternative
arrangements.

Class & Exam

What are Flex Term and Gap Term?

When and where are regular exams held?
OutlineEnglishExam(Date of TOEIC)Interdisciplinary
Faculty of Science andEngineering Building II
1st floor
Center for Foreign
Language Education

The English IA & English IB exams are conducted uniformly
with TOEIC and it is not conducted within the normal
framework such as the classroom, period, and day. (Theclassroom and the time for these English exams are posted
before the exam. Students must be attentive.)

Exam by
Class
Schedule

Student Center
1st floor
Window
No.1 - No.6,No.9

In principle, during the period of regular exams, all exams(except for English IA & IB) are conducted within the normal
framework, which include the period and day. (If there are
any changes in a scheduled classroom, date, or period,
notices are posted. Students must be attentive.)

Student Life andExtracurricular Activities

Window

Tuition and
Scholarship

Subject

14

Shimane University Campus Guidebook

Information Security●The periods of regular exams are shown in the Academic Calendar (on page 2 and 3).
●Don't forget to carry your student ID card. If you lose your student ID card, ask for a“temporary student ID card” at any window from No. 1 to No. 5 in the Student Center.
The temporary student ID card is valid only for identification during regular exams.
●Any misconduct such as cheating on a regular exam would result in a disciplinary
action such as suspension and all the credits that the student has acquired during thesemester would become void. (Refer to article 12 of the rules regarding disciplinary
actions against students.) Any misconduct such as cheating on a midterm exam or aquiz would also result in disciplinary action such as suspension.

Shimane University Campus Guidebook

15Class & Exam※For DEGREE-SEEKING STUDENTS ONLY

Subject

Window

CourseManagement

You will not be able to ear ncredits without registration, even
if you attend a class and take theexam.

Academic Affairs ofFaculty(Student Center,
1st floor, Window No.1-No.5,No.9)

GradeManagement

You can check out your gradesthat you acquired.

Independent
Learning Support

Class Instructors

Questionnaire

Education Planning
Division, Education
Planning Group(Student Center,
1st floor, Window No.6)

Shimane University Campus Guidebook

Yo u c a n c h e ck t h e p o s t i n gof contents related to classre l a te d , t u i t i o n exe m p t i o n ,scholarship, and various otherannouncements.
※The contents of the notice
may sometimes be received
by e-mail.

Liberal Arts
Subjects

Education Planning
Division, Education
Planning Group(Student Center,
1st floor, Window No.6)

Specialized
Subjects

Academic Affairs ofFaculty(Student Center,
1st floor, Window No.1-No.5,No.9)

Admission Fee
Exemption /Tuition Exemption

Student Support Division,
Scholarship SupportGroup(Student Support Center,2nd floor, Window No.13)

Employment
Management

Student Support Division,
Career/Employment
Support Group(Student Support Center,
1st floor, Window No.12)

Preferred Career Path Input
If you do not input yourpreferred career path, youwill not be able to register forcourses.
Career Path Condition Input
If you are planning to graduate
or complete your studies, youmust input the information on
your career path condition.

Appointment for
Consultation

Health Service Center

You can make an appointment
for consultation at the HealthService Center.

SafetyConfirmation

Student Support Division,
Student Life SupportGroup(Student Support Center,
1st floor, Window No.11)

Since the University will contact
you to confirm your safety inemergency situations such as
disasters, please answer where
you are and how you are.

Shimane University Campus Guidebook

Information Security

Each division group or
the Center that posted a
notice

You can submit files within
10MB.

Basic
Subjects(Other thanForeign
Languages)

Student Life andExtracurricular Activities

ReportManagement

Center for Foreign
Language Education(Interdisciplinary Faculty of Scienceand Engineering Building No.2,
1st floor)

Tuition and
Scholarship

Displayed only to the students
who belong to each Faculty or
Department.

Diploma Policy
Achievement
Support

Bulletin Board

See the syllabus (class outlines)
and register.

Basic
Subjects(Foreign
Languages)

OutlineRelated Facilities

If there are any changes inyour entry, please correct them
promptly. The University may
contact you in an emergency.

Window

Certificates,
Notifications

Student
Registration
Management

Reference toSyllabus

16

OutlineCanceled Classes /Make-up Classes

What you can do with Academic Affairs Information System

Subject

Class & Exam

2 Academic Affairs Information System

17Class & Exam
You will be able to access the Academic Affairs Information Systemeven from off-campus by setting up a VPN connection.
※For details, refer to "Guide for Students (on Matsue Campus)" or"User’s Guide for the Academic Affairs Information System (Campus
Square)," which you can find when you use the Academic Affairs
Information System on the Shimane University HP.

You need an Integrated Certification System ID and password to log in. If you forget yourpassword, you must bring your student ID card and have it reissued at the Information
Processing Center window.

A student ID card is used to prove that you are a student at Shimane University. A
student ID card is provided (lent) to you during your admission into the university. Pleasetreat it carefully in order not to lose or damage it.
A student ID card is used for the following purposes.
●Regular exams●Class roll call
●Procedures at windows●Use of the Automatic Certificate Issuing Machine (See page 23)●Issuance of certificates for student fare discounts (student discount) and forcommuter status●Points provided for extracurricular activities (See page 45)●University library card and the use of copiers and printers (See page 29)●Use of printers in the General Information Processing Center (See page 33)●Entrance card ※1●Electronic money card for Shimane University CO-OP ※2

Related Facilities※The ID and password are the same as the ones for the personal computers in the
training rooms and branch offices of the Information Processing Center, the campus
wireless LAN, Moodle,and Automatic Certificate Issuing Machine.

Student ID card

Certificates,
Notifications

I forgot my login password!

1 Student ID Card and Student Number

Class & Exam

Be sure to set up a VPN!

Certificates, Notifications※1:It is used as a key for entering the building of your faculty or the Extracurricular
Activity Center when the building or center is locked.

■Expiration
A student ID card is valid for 4 years for an undergraduate student. If you lose thestatus of a student at Shimane University due to graduation, expulsion, etc., you haveto return your card to the Education Planning Division immediately.

Shimane University Campus Guidebook

Shimane University Campus Guidebook

Information Security

18

Student Life andExtracurricular Activities■ReissueIf you lose or damage your student ID card or if it expires before you graduate,
due to repeating a semester, start the procedure to get the card reissued as soon
as possible. Submit an application form for a student ID card (downloadable fromthe website) with a photo of 4~5 cm in height and 3~4 cm in width attached. If thereissuance is due to the student's carelessness, 1,000 yen will be charged as ahandling fee.
If you want to change your surname, make an inquiry because not only areissuance of your card but also other procedures would be necessary.
As explained above, your student ID card is necessary for using printers in the
General Information Processing Center, and the card works as a key to buildings or
as an electronic money card for Shimane University CO-OP. If you lose it, you have toreport it to the Education Planning Section and Shimane University CO-OP as soon
as possible in order to avoid abuse of your card.

Tuition and
Scholarship※2:It is for using electronic money at each facility of Shimane University CO-OP. For
further information, see the pamphlet provided by Shimane University CO-OP.

19

Certificates, Notifications
2 Issuance of Certificates※For DEGREE-SEEKING STUDENTS ONLY

Type of certificates

Subject

Student numberYour student number indicates yourschool register at Shimane University,and you have to write it down when
you submit an answer sheet to an
exam, a notification, or an application
for a certificate. In some cases, what
you submit will be processed with only
your student number. The number is as
important as your name.

Certificate forStudent Fare
Discount(for JR)

ExampleL 23 1 001
①

②

③

④

①Faculty code※  ②Year of admission (Last two digits of the year)③Code number of your department and course  ④Sequential number

Certificate ofCommuter
StatusCertificate ofCommuter
Status forTraining

20

Shimane University Campus Guidebook●This certificate is usable for Oki-Kisen.

Student
Support Center2nd floor
Window No.13●This certificate is necessary when you buy a commuter's
ticket. This certificate is to confirm the section between
the nearest station (stop) from your place and thenearest station (stop) from the university.
●This certificate is necessary when you buy a commuter's
ticket for training. After confirming the requirements in theStudent Support Division, apply for it at least one month
before the training begins.

Shimane University Campus Guidebook

Information Security※：L = Faculty of Law and Literature, E = Faculty of Education, H = Faculty of Human Sciences
and Graduate School of Human and Social Sciences, S = Interdisciplinary Faculty of Scienceand Engineering, A = Faculty of Life and Environmental Science, and N = Graduate School of
Natural Science and Technology, and Z = Faculty of Materials for Energy

Certificate forStudent Fare
Discount(for Oki-Kisen)

Student Life andExtracurricular Activities

Student Center
1st floor
Automatic
certificate
issuing machine●The certificate is usable for JR services (railways, buses
for regular routes, ships) whose operating distance (km)to the destination is 101 km or longer.
●The certificate is valid for 3 months, and a student can
get a 20% discount on a normal fare.
●There is no limit for the number of certificates issued.
However, it is recommended to make a plan in advancefor using the student discount certificate.
●You have to carry your student ID card when you use thecertificate.
●You have to use it properly and avoid abuse. If you use
it in an improper way such as listed below, you might beordered by Shimane University to stop issuing certificates.
① A student buys a ticket using another student’s
certificate.
② A person uses a ticket that was bought by anotherperson.
③A student buys a ticket using an invalid student's certificate.

Tuition and
Scholarship

OutlineRelated Facilities

Window

Certificates,
Notifications

Certificates are classified into two categories: one is issued immediately with the useof the Automatic Certificate Issuing Machine and the other is issued only after you apply
for it.
The latter category for which you have to apply cannot be issued on the spot. You
have to apply for it at least 4 days in advance (excluding holidays).

Class & Exam

■Precautions for handlingA student ID card has a variety of functions with a delicate IC inside. Please follow the
instructions below.
●Don't bend it or make an impact on it.
Don't carry it in the pocket of your trousers or in a place where it comes into
contact with an object such as a button on your wallet.
●Don't put it close to magnetism or electrify it with static electricity.
Don't put it close to electrical appliances such as cellphones, TVs, audio
systems, magnets, or microwave ovens.
●Don't store it on or under other cards.
●Don't get it wet.
●Don't store it in a place of high temperature or high humidity such as inside a car or
around a heater.
●Don't attach it to an object, including plasticizers, for a long time (i.e. artificial leather,
real leather, vinyl chloride, etc.).

21

Certificates, Notifications

Certificateof Student
StatusCertificateofExpected
Graduation(Completion)
Academic
Transcript
List of
GradesStudent Center
1st floor
Automatic
Certificate
Issuing Machine●If you need a certificate in English, you have to
ask for it at a relevant faculty. (It may take longer toissue a certificate in English. You should apply for it
as early as possible.)

Certificate of
Expected
Acquisition ofa Teacher'sCertificate

Student
Support Center
1st floor
Window No.1,
No.2, No.4, or No.5
Each faculty etc.

●This cer tificate might be necessar y for theJapanese Teaching Staff Examination or job
hunting. It may take longer to issue this certificate.
You should apply for it as early as possible.

HealthCertificate

Student Center
1st floor
Automatic
Certificate
Issuing Machine●If you cannot get it issued at the Automatic
Certificate Issuing Machine, ask for it at the HealthService Center.

※If you need certificates that are not listed above, contact the Academic Affairs ofFaculty or the Student Support Division.

The Automatic Certificate
Issuing Machine is located on
the 1st floor of the Student
Ce n te r i n t h e l o bby. Wh e n
instructions on the screen andthe audio guidance are followed,
var ious documents can beacquired through this machine,
including student fare discounts(for JR) certificates, student
status cer tificates, expectedgraduation (completion)
cer tificates, academictranscripts, lists of grades, andhealth certificates.
You can use the machinefrom 8:15 to 18:15 on weekdays.

Report submission box※For DEGREE-SEEKING STUDENTS ONLY

Lift

Certificate
application
zone
Electronic bulletin
board

Automatic certificate
issuing machine
Doorway

How to Use①If you choose one of the languages displayed, theaudio guidance will begin automatically.
② Hold your student ID card against the card reader
and enter the password, which is the same as theone of the Integrated Authentication System.

Tuition and
Scholarship●This certificate is usable for group travel for classes
or extracurricular activities. (Eight people or moreis considered a group by JR.)

About Automatic Certificate Issuing Machine

Related Facilities

OutlineCertificates,
Notifications

WindowStudent
Support Center
1st floor
Window No.11

Class & Exam

Subject
Certificate
for Group
TravelDiscount

Student Life andExtracurricular Activities③ Select which certificate you need and enter thenumber of copies. Push the ISSUE button, andremove the newly printed certificate as soon as
possible.

Information Security

22

Shimane University Campus Guidebook

Shimane University Campus Guidebook

23

Related Facilities

What is the Center for International Exchanges?

cooperation with international students.
■Training Supporters for international students
The International Center recruits the Japanese student supporters who will also join
the domestic training trips for international students, which are planned by the Center.

Certificates,
Notifications

The International Center is engaged in avariety of activities concerning international
exchange students. The center also provides
consultation services, including orientation
for incoming international students as well
as for international students who encounter
difficulties in daily life.

Class & Exam

1 International Center

How to Use
Related Facilities■Location
Room 166 on 1st floor of Faculty of Education Building■Hours8:30-17:15(weekdays)
In order to increase the number of students with global mindsets, the center delivers
lectures about global subjects and holds Global Insight Seminars. In addition, students
can receive individual advice about studying abroad.

Tuition and
Scholarship

Support for International Students■Tutors for International students
Tutors for international students support the life of international students who have justarrived in Japan. They actively interact with international students.

■Supporters for International Party
An International Party is held annually in December to promote the interactions
between international students and local people. About 200 people participate in
the event every year. Japanese student supporters plan and help to manage it in24

Shimane University Campus Guidebook

Contact

International Center●Window/3rd floor of Interdisciplinary Faculty for Science andEngineering Building II●Hours/8:30~17:15 (weekdays)

TEL.0852-32-9756<Website><Website> https://kokusai.shimane-u.ac.jp<Instagram> https://www.instagram/su_international_center/

Shimane University Campus Guidebook

Information Security■Conversation Partners for Short-term International Students
Conversation partners for short-term international students interact with theinternational students who will stay at Shimane University for about 1-2 weeks. Many
short-term international students come to study Japanese and expect to interact withJapanese students.

Student Life andExtracurricular Activities

The International Center supports international students by providing orientation
guidance, domestic training trips, employment support as well as advice on daily life.
The center also recruits Japanese students who will help international students on
various occasions by playing various roles as follows:25

Related Facilities

What is Center for Foreign Language Education?

Ⅰ

WednesdayⅡ

Wednesday

FridayⅢ

FridayMonday■Lending books
The loan period during the regular semester is shown in the above table. Long-termloans are available during long-term holidays (spring, summer, and winter). Pleasetake advantage of this opportunity.
■Temporary takeout
It is possible for you to take out books temporarily. You need to complete a form at thecounter. Dictionaries and other books can be borrowed to use in a class. Please beadvised that the number of them is limited.

Questions① Clerical staff are always available in the Workstation of the Center for Foreign
Language Education.
●How to take a foreign language class?
●How to learn a foreign language outside of class?
If you have any questions such as like the ones above, feel free to ask.
② During class and exam periods, the teaching staff are available in the Work Stationaccording to the time table.
●Questions about the contents of a class●Consultation about how to learn a foreign language●Consultation about studying abroad
If you would like to know or ask about the topics above, feel free to drop in at theWorkstation.
You can find a "Request Card" and "Foreign Language Question Card" in theWorkstation. You can let them know your request with the "Request Card." Using the"Foreign Language Question Card," you can choose a teacher who will answer yourquestion.
③Website

http://cfle.shimane-u.ac.jp

The Center for Foreign Language Education
There are a variety of people, a variety of languages, and a variety of cultures. That's
why the Center is interesting.

26

Shimane University Campus Guidebook

Shimane University Campus Guidebook

Information Security

You can find the latest information regarding courses, classes, and events on campus.

Student Life andExtracurricular Activities■Open hours
9:00~17:00 (weekdays)(Please be attentive to notices during holidays.)

ReturnMondayTuition and
Scholarship■Location
1st floor of Interdisciplinary Faculty of Scienceand Engineering Building II After passing throughthe main building entrance, it is on the left-handside.

Check out

Related Facilities

How to Use■Reading
Students can read books without
restriction(9:00~17:00). Please returnthe books and educational DVDs to their
original places after using them.

Certificates,
Notifications

The Center for Foreign Language Education
was established in April 2004,as an intellectualbase of foreign language education at Shimane
University. The center is in charge of English
study and the study of other languages, including
Japanese. In addition, the center aims to makebroad contributions to the community and theinternational society through foreign language
education.
All students across all faculties, have the opportunity to interact with the Center for
Foreign Language Education staff and teachers concerning foreign language classes.
In addition, they provide broad support in everyday learning of foreign languages orabout studying abroad. In line with each student's purpose and interests, students canlearn German, French, Chinese, Korean as well as English and Japanese at Shimane
University.
Furthermore, the "Workstation," which is inside the Center for Foreign Language
Education, is open to all students as a place for them to learn foreign languages andinteract with each other. A variety of reference books and exercise books as well as
educational DVDs, educational material, and computers are available in the Workstation.
Throughout the school day, teaching staff are available and ready for questions andconsultation.

How to Use Books and Other Teaching Materials

Class & Exam

2 Center for Foreign Language Education

27

Related Facilities

What is the Main Library?

■Service hours
Saturday, Sunday, and Holiday

8:30~21:30

10:00~17:30

During holidays

9:00~17:00

Closed※The latest information is put up on the website and on the bulletin board in the library.

Ordinary loan

28

Undergraduate

10 books

Graduate

15 books

Shimane University Campus Guidebook

14 days※Special loans for a graduation thesis
3 books

30 days

the Communication Zone

https://www.lib.shimane-u.ac.jp/english/

You can get a variety of information on how to use
the library and on your field of learning or research.
② OPAC: You can search for a book or a periodicals
that Shimane University possesses. You can use
OPAC on your smartphone, too.
③ Other Resources: You can use a variety of
databases in order to search for journal articles,
newspaper articles, information in encyclopedias, or laws and ordinances. In
addition, you can use an e-journal or an e-book.
■Copy
There are four copiers in the Main Library. In order to use them, you need your student
ID card (IC card), cash, or a copy card.
●2 copiers in front of the counter of the 1st floor.
●1 copier in the stack on the 1st floor.
●1 copier at the entrance of the 2nd floor stack.

Shimane University Campus Guidebook

Information Security■Check out and return of books①Check out: You need your student ID card to borrow a book. Locate the automatic
check-out machine, which is to the side of the Service Desk on the 1st floor andthen follow the instructions that appear on the screen. You cannot borrow reference
books (e.g. encyclopedias) or periodicals. Unless another makes a reservation foryour loaned item, you are allowed to extend the period of your loan once (for an
additional 14 days).
②The number of items you can borrow and its period

the Learning Zone

Student Life andExtracurricular Activities■How to enter the library
You need your student ID card (IC card) to enter the library. You have to hold your student
ID card against the entrance gate. If you forget to bring your student ID card, you have tocomplete the necessary official procedure at the Service Desk in order to enter the library.

the Study Zone

Tuition and
Scholarship

Weekdays
During the period of classes■LearnThe deeper you advance in the library, the quieter
it gets. There are desks by windows, tables forindividuals, and private rooms in the Learning Zone
and the Study Zone. The library provides you with thebest places for you to study by yourself. The shelveson the 1st, 2nd, 3rd floor are open, and it is easy for
you to look for the books you want.
If you would like to use the library with friends
or a group, the Learning Commons or Group Study
Room in the Communication Zone are recommended
because you can study while chatting with friends andyour group. You can use them for a variety of purposes
depending on the number of people and the activity.
■Search, research①Shimane University Library Website

Related Facilities

How to use

Learn, Search, Copy, and Order

Certificates,
Notifications

The Main Librar y is locatedon the Matsue Campus and the
Medical Library is located on the
Izumo Campus. They have collected
the necessary material for learningand research and provided them inan organized fashion. The inside of
the Main Library is divided into theCommunication Zone, the Learning
Zone, and the Study Zone. You canlearn in bright and user-friendly facilities in a quiet and serene environment. You can use
a section designed for relaxation during a break from your study. Take advantage of theuniversity library and lead a productive and fruitful student life.

※Special loans are for students working on a graduation thesis or research (e.g.
Fourth year students, students preparing to graduate, or graduate students).
③ Return: Return the borrowed books to the Service Desk. If you miss a duedate, you are not allowed to borrow another book for up to two weeks from thedate when you returned all overdue books. When the library is closed, you canreturn the borrowed books through the book return post to the right side of theentrance.
④ Reservation: If a book that you would like to borrow is already borrowed, you
can make a reservation for it on OPAC.
⑤ Check out from the Medical Library: You can borrow and return books from
the Medical Library (Izumo Campus) at the Main Library.

Class & Exam

3 Shimane University Main Library29

Related Facilities

Using PC, relaxing, and other activities■MyOPACThis convenient service is provided on the University Library's website. You can use
the following services after log-in.

Places where you can use a PC

Tennis courts

❹
●

❷
●
Student Center❸ VIVIT plaza●

Student Support Center❶●

Bus stop

Main gate

East gate

Information Security❶General Information Processing
Center❷Faculty of Law and Literature Building❸Faculty of Education Building❹Main Library※Any student in any faculty can use
the PCs.

North gate

Student Life andExtracurricular Activities■Examples of use outside
the classroom
U s i n g t h e I n te r n e t o n a P C,
sending and receiving e-mails,
composing and printing a report,
course registration, looking up a
grade, using the wireless LAN, etc.

Campus plaza■Precautions for use●Use material carefully.
●Follow the rules and the etiquette about networks when using a PC.
●Don't speak in a loud voice that might annoy others.
●Use cellphones only at designated booths or outside the building.
●Eating in the library is prohibited. Beverages should be put away in your bag unless
you are going to drink them. Drinks that cannot be sealed with a lid are not allowed
to bring in.
●Take care of your valuable items and personal belongings.

PCs are available in training rooms and branches of the General Information Processing
Center for use in your class or for studying outside of class. You need a user ID and apassword for the Integrated Certification System in order to use a PC in the training roomor branch. A wireless LAN is available in each classroom. You can bring your own laptop
運動場
and use the LAN.

West gate●You can confirm which book you are borrowing and extend the loan period.
●You can send for a copy of a journal article or a book and see the status of it.
●You can register databases that you frequently use.
●You can request a purchase of a book to the library.

Locations and service hours of training rooms野球場
and branches

Tuition and
Scholarship■Relaxing
You can enjoy national and local newspapers and magazines at the newspaper andmagazine section. You can watch videos and DVDs in the AV Room. You can use thelobby on the 1st floor and the lounge on the 2nd floor during a break from your classes.

T h e G e n e ra l I n fo r m a t i o n Pro c e s s i n g
Center is responsible for the management
and operation of the university's information
infrastructure.
A s the infor ma tion infra s tr uc ture foreducation and research, it operates"Information Processing Systems" such as PCs
for education, e-mail service, and integrated
authentication systems, as well as "Information
Networks" such as on-campus wireless LAN service and VPN connection service.
Please make full use of ICT to enjoy a fulfilling university life.

Related Facilities■Using PCs
There are 40 PCs in the PC Room, a branch of the General Information Processing
Center. You can use a PC during University Library service hours. You need an Integrated
authentication system ID and a password to log in on a PC. You can use the university(wireless) LAN with your own laptop, too.

What is the General Information Processing Center?

Certificates,
Notifications■Order
If you need a book or journal article that Shimane University does not possess, you
can send for it from other universities or prefectural public libraries.
●Copy of journal articles....................you have to pay a fee for copy service & postage●Book (from other universities or National Diet Library)........................................................................... you have to pay a round trip postage●Book (from public libraries in Shimane Prefecture, etc.).........................................free

4 General Information Processing Center

Class & ExamDue to copyright law, you can only make a copy of material possessed by Shimane
University Library with the copier in the library. You are not allowed to make a copy ofyour personal items such as a textbook.
※You can buy a copy card or charge your IC card with electronic money in Shimane
University CO-OP.

Bus stop

30

Shimane University Campus Guidebook

Shimane University Campus Guidebook

31

Related Facilities■Locations and service hours of training rooms and branches

1st Student
Training Room40

2nd Student
Training Room60

3rd Student
Training Room0❷●

Branch in the Facultyof Law and Literature

31

Room 338 on the 3rd floor of the Facultyof Law and Literature Building●❸

Branch in the
Faculty of Education

40

Room 240 on the 2nd floor of the Facultyof Education Building●❹

Branch in the
University Library40

PC Room on the 2nd floor of
the University Library

Location
Weekdays

Saturday
SundayWeekdays

Saturday
Sunday2nd floor of
General Information
Processing Center
only during
class
Same as the service hoursof University Library

Rules and etiquette for use

32

Shimane University Campus Guidebook●Student's e-mail address (user ID)@matsu.shimane-u.ac.jp■About using a VPN
When using a VPN (Virtual Private Network), you can use services dedicated tothe university in an environment connected to the Internet such as home. Since theuser ID and password of the Integrated Authentication System are required for settingup, please see the VPN connection use page of the Center.
The main services used by connecting to a VPN from outside the university are as
follows: Academic Affairs Information System.
■About using printers
Printers are installed in the training rooms and branches (e.g. for printing reports). You
can also print on your personal computer, so please refer to the page of "Printing use
from the bring-in terminal" of the Center's printing system. In order to use a printer, yourstudent ID card has to be charged with electronic money from the Shimane University
CO-OP. You can charge it at the following places, including the CO-OP store.
●Places for charging: shops, the Sogno university dining room, the Nicora university
dining room, ASSET registers, adders in the shop
■Points
Black-and-white, A4

3 yen/pageColor, A4

12 yen/page

Black-and-white, A3

6 yen/pageColor, A3

24 yen/page※For double-sided printing, 1 sheet is considered as 2 pages.

Shimane University Campus Guidebook

Information Security

The Integrated Certification System allows you to use a variety of services with anindividual's user ID and password. "Notice of an ID and a password for the Integrated
Certification System in Shimane University" is provided to students at the orientation
for new students in faculty and graduate programs. Please handle them carefully withparticular attention to “Information security”.
If you forget your password, you have to come to the window with your student ID
card.
※The login passwords for the Academic Affairs Information System, Moodle, and theCertificate Automatic Issuing Machine are the same as the password of the Integrated
Authentication System.

■About using e-mailAfter setting up multi-factor authentication, email addresses for students can beused. Please refer to the Center's e-mail settings page for usage methods, etc.
Notices from the university and information about classes are sent to the student's
e-mail account. Please read your e-mails regularly.

Student Life andExtracurricular Activities

About the Integrated Certification System■About Michrosoft 365
You can use Microsoft 365 while you are enrolled. Since it is necessary to set multifactor authentication in advance for use, please refer to the multi-factor authentication
setting page of the Center by using the email address for a student, the password of
the Iintegrated Authentication System, and personal devices such as smartphones.
●URL of Office365 https://portal.office.com

Tuition and
Scholarship

Primary rules and etiquette that you should follow when using the training room orbranch are as follows. Let's try to let everybody use the facilities comfortably.
①Playing a game privately with a PC is prohibited.
②Abusing or slandering other people with the Internet or accessing personal informationillegally is prohibited.
③Installing an application on a PC without permission is prohibited.
④ Eating or drinking in the training room or branch is prohibited. In addition, you arerequired to take your trash with you. If you have any questions, please come to thewindow.

■Using wireless LAN
Wireless LAN is available at many common spaces at Shimane University, such as
the University library, classrooms, and dining rooms. In order to get online, you needa user ID and password for the Integrated Certification System. In addition, you haveto set the initial configuration before you start using the wireless LAN. On the center's
website, please see the page about how to set the wireless LAN. The following is thename of the wireless LAN (SSID) at Shimane University.
●Matsue Campus shimane-u-wl

Related Facilities■ 8:15~19:00 ■ 8:15~20:00 ■ 8:15~18:15 ■ Close●Caution: When PCs or the networks are unavailable due to equipment maintenance,a notice will be put up in advance on the bulletin board and the center’s website.

The following are the primary services that the General Information Processing Center
provides.

Certificates,
Notifications

Numberof PCsDuring holidays

Class & Exam

Training roomor branch●❶

About the primary services of the General Information Processing Center

During the period of classes

33

Related Facilities

What is the Career Section, Center for University Higher Education?

How to use■Location
1st floor of Student Center■Service hours
8:15~18:15 (weekdays)
Regardless of which year you are in, feel free to visit the center.

■Explanatory meetings about companies, civil
servants, and teachers
The center invites individuals in charge of personnel
or employment to provide students with an opportunity to talk with them directly.
■Various projects and events such as a free job-hunting bus tour
The free job-hunting buses are operated to job hunting related events held in

34

Shimane University Campus Guidebook■Entering your expectation of your future course
You have to enter the information without fail in accordance with “User's Guide for the
Academic Affairs Information System (Campus Square).” The system requires you toenter your plans for your future course each year before registering for courses. In
order to provide information according to the desired career path, all students mustenter it, not only students who hope to be employed after graduation, but also students
who instead plan to keep studying.
■Entering your future course (Prospective graduates)
For those who have decided on a career path after graduation or completion of theirstudies, please be sure to input the information on your current career path in the"Career Path Condition Input" section.
※For further information, see the Career Section, Centerfor University Higher Education website.

Information Security■Career & employment guidance
In principle, the guidance is held in the afternoon on
Wednesdays with specific content according to whichyear you are in.

■Setting of e-mail communication
You can receive a variety of useful information via e-mail from the Career Section,
Center for University Higher Education. If your e-mail address changes after it isregistered, you have to register it again.

Student Life andExtracurricular Activities■Consultation about career & employment
Professional employment counselors (by appointment
only, 40 minutes per session) provide a wide rangeof advice in person and online. They can correct yourresume or entry sheet as well as provide you withan interview lesson (on an appointment basis, one
session is 50 minutes long).

Regarding the “employment management” menu in the Academic Affairs Information
System, please register for it in accordance with the following instructions.

Tuition and
Scholarship

What the Center Does for You

Let's Connect to the Career Section

Related Facilities■Career Design ProgramThis program aims to support students' career development and nurture capable
individuals through both compulsory and extracurricular education. In order to takeadvantage of this program, you have to apply for it. For further information, see theCareer Section, Center for University Higher Education website. When you participate,please submit the "Participation Form".
※Information about events will be posted on the bulletin board, signs at the entranceof the Student Support Center, and by e-mail.

Certificates,
Notifications

The Career Section, Center for University Higher
Education supports students in various ways in order tohelp them make a better decision on their future courses.
In the center, job offer information from companies,
materials related to civil service examinations andemployment examinations for teachers, and internshipinformation, etc. are available for free browsing.In
addition to lending various job hunting books, we also
provide career development support from lower grades.

various locations.
■Internship
Pursue experience in working at companies orgover nment offices during long-ter m holidays.
Feel free to consult the Career Section, Center for
University Higher Education. In addition, small-groupseminars are also planned as opportunities to put into
practice what you have learned.

Class & Exam

5 Career Section, Center for University Higher Education

https://career.shimane-u.ac.jp/
gakusei/g-touroku.html
Top → To students → Read first

Shimane University Campus Guidebook

35

Related Facilities
7 Student Consultation Room

What is Matsue Health Service Center?

What is Student Consultation Room?

Services you can receive

MedicalExamination

Regular medical examinations are held from April to May every
year. (For the details, such as the schedule, see the website.)

HealthConsultationor Education

You can consult a doctor or a pubic health nurse about
concerning conditions, menstruation, eating habits, andnutrition.

Health check

You can measure your height, body weight, and bloodpressure.

Lending Out
Health-related
Goods

The Center can lend out a kit for treating an injury, a bloodpressure gauge, health-related books, and a wheelchair.

Resting RoomYou can use a bed when you don't feel well.

Please use this room not only for consultations but also when
you want to reflect on your current direction and goals in life.
Please use the counseling as an opportunity for your growth.
Counseling<Example of consultation>●Education or future course●Interpersonal relations●Other personal issues●Sexuality●Harassment

Psychology
Test

You can take a psychology test about your personality or
aptitude.

Relaxing
Room

You can use the room when you would like to take a rest in aquiet environment.
There is a desk with a chair, books, as well as a massage
chair.

Student Life andExtracurricular Activities

Services you can receive

https://health.shimane-u.ac.jp

36

Shimane University Campus Guidebook<Matsue Health Service Center><Student consultation room>

TEL.0852-32-6568
E-mail:health@soc.shimane-u.ac.jp

TEL.0852-32-6626
E-mail:gakusou@soc.shimane-u.ac.jp

Shimane University Campus Guidebook

Information Security■Service hours
8:30~17:00 (weekdays)
Except Saturday, Sunday, National Holidays, August 13~15,
December 29~January 3, and special temporary closures.

Tuition and
ScholarshipFirst aid will be provided for a student with a stomachache,fever, or injury due to exercise. Depending on the symptoms,
the patient might be referred to another medical institution.

Services you can receive
Related Facilities

First Aid

The Student Consultation Room is a consultation desk located in Matsue HealthService Center.
SCR staff aim to help students maintain and improve their mental health and nurturethemselves. At the SCR, you can consult a doctor or a counselor about your concerns or
problems.
All information shared during consultations is kept confidential.

Certificates,
Notifications

Matsue Health Service Center is an infirmary at
Shimane University. A doctor and a public health nurse arestationed there, and you can consult them about a variety
of topics.

Class & Exam

6 Matsue Health Service Center

37

Tuition and Scholarship

Tuition in 2023

※For DEGREE-SEEKING STUDENTS ONLY

Annual fee

Graduate

Fee per semester
First semester

267,900 yen

Second semester

267,900 yen

First semester

267,900 yen

Second semester

267,900 yen●For students who apply for exemption from tuition, no payment is withdrawn and nobill is mailed until it is decided whether exemption is granted.
●If tuition is not paid by the deadline, the student will be contacted by the university. If
no tuition is paid even after notification was received, the student will be removed fromthe school register.

535,800 yen

535,800 yen●You need a receipt after tuition is paid.
●You want to change the bank account used for account transfers.
●Your information (e.g. address) changed and you have not set up the account transfer
yet.

●If you are granted on extended period of enrollment, different tuition applies.

On payment
Deposit into bank accountPay m e n t s h o u l d b e d o n e v i a
account transfer (No service fee ischarged).
Payment will be withdrawn, fromthe bank account information provided
by the student beforehand, by theuniversity on the designated transfer
date.
Only San-in Godo Bank or Japan
Post Bank accounts can be used for
payment.

If account transfer is not ready on thedesignated date, a bill is sent to thestudent.

Shimane University Campus Guidebook■Payment method
D e p o s i t a t a n e a r by f i n a n c i a linstitution by the deadline stipulatedon the bill. Sender (student) bears
the service fee.

Information Security

38■Timing of billFirst semester: Beginning of May
Second semester : Beginning ofNovemberStudent Life andExtracurricular Activities■Designated transfer date
First semester: May 25
Second semester: November 25●Sufficient funds must be depositedby at least one business day
before the designated transfer
date.
●If the designated transfer date isa holiday, transaction will be doneon the next business day.

Tuition and
Scholarship

Account transfer

Related Facilities●If tuition is revised while you are a student, the new tuition is applied simultaneouslywith the revision.

Let us know if you are in one of the following situations.

Certificates,
Notifications

Undergraduate●Notice about the account transfer is put up on the designated bulletin board on
campus and is not mailed to students before each deadline.

Class & Exam

1 Payment of Tuition

Shimane University Campus Guidebook

39

Tuition and Scholarship
3 Scholarship Shimane University Awards

Exemption under the university's original regulation

Scholarship Shimane University Awards※For DEGREE-SEEKING STUDENTS ONLY※Eligibility: graduate students and undergraduate students who entered the university by
the 2019 academic year

If any of the following cases are considered true, a student can be exempted from theapply for it themselves.
●Tuition cannot be paid due to financial reasons while the student earns excellent
grades.
●The person responsible for paying tuition passes away within 6 months before asemester begins (in case of freshmen, within 12 months for the first semester), or the

Annual Schedule (tentative)
Information on applications will be put up on the bulletin board, so please become
accustomed to checking it.
●Notice of application (for first semester)......................................... End of January●Submission of application (for first semester)................................... End of March●Submission of application (for second semester) ※renewal............................................................................ End of July to End of September●Submission of application (for second semester)※change, new...................................................................................................End of September●Cooperative graduate program between medicine, science and engineering, andagriculture●Interdisciplinary graduation research in the Faculty of Education, Interdisciplinary
Faculty of Science and Engineering, and Faculty of Life and Environmental Science■Scholarship for Graduate Students who Give a Presentation at an Academic Meeting
Scholarships are awarded to graduate students in order to partly compensate for
expenditures incurred by presenting at an academic meeting. For information on how
to apply for it, consult your academic advisor.
■Scholarships for international student internships
Scholarships are provided to international students who participate in an internship fora fixed amount of time at a company in Shimane Prefecture.For further information on
how to apply for it, contact the International the international center.
■Scholarship for Employment in Shimane PrefectureThis scholarship is intended for third-year undergraduate students (excluding those in
the School of Medicine) who wish to work as full-time employees at the firms, etc. in
Shimane Prefecture. Please contact the Career and Job Placement Support Group for
application information.

Student Life andExtracurricular Activities●Notice of selection result (for second semester).................................Mid-January

For information on how to apply for it, consult your academic advisor.
<Eligible study>

Tuition and
Scholarship●Notice of selection result (for first semester)............................................. Mid-July●Notice of application (for second semester).......................................... End of Julythan their original campus.

Related Facilitiesstudent or person responsible for paying tuition falls victim to natural disaster.

■Scholarship for Cooperation Program Between Campuses
Scholarships are awarded to students who conduct studies on a campus other

Certificates,
Notifications

total or part of the amount of tuition for each semester. It is necessary for students to※For DEGREE-SEEKING STUDENTS ONLYClass & Exam2 Tuition Exemption※It is necessary to submit an application before each deadline of each semester.

Information Security

40

Shimane University Campus Guidebook

Shimane University Campus Guidebook

41

Student Life and Extracurricular Activities

Dormitory※For DEGREE-SEEKING STUDENTS ONLY

Eligible student
Capacity (resident per room)

Building B

Building C

Freshman and sophomore students, international students
168 (1)91 (1)

59 (1)<Common>bed (no mattress), desk, chair, closet, air conditioner,
wiring for TV and Internet<Building A & C>
modular bath, restroom, mini kitchen (with electric
stove)※Building B has shared kitchens, restrooms, showers,
and coin-operated laundry

Apartment and boardinghouse
Shimane University CO-OP helps students find an apartment or boardinghouse. Search
for an apartment or boardinghouse using the following site and then consult
Shimane University CO-OP (Tel: 0852-20-0881)

https://vsige.jp/shimane/house

Related Facilities

Amenities

Building A

2 Part-time Job

Four-story
ferroconcrete
Rebuilt in 2013

Three-story
ferroconcrete
Rebuilt in 2013

Rent (monthly)

24,000 yen

4,000 yen

16,000 yen

tutor) as part of your career development, unless it hinders your study. For

Common fee (monthly)

1,000 yen

2,500 yen

1,000 yenfurther information on part-time job, see the following site.

Deposit※

19,250 yen

13,200 yen

19,250 yen

Electricity (monthly)

Separate
contract required

2,000 yen

Separate
contract required

Part-time job
Shimane University CO-OP helps students find part-time jobs (e.g.

For inquiries about part-time job, contact the second counter of Shimane University
Matsue CO-OP store (Tel: 0852-32-6242).

Information Security●A resident may be removed from a dormitory in accordance with the dormitory rules,
if rent and fees are not paid for three months or if there are any violations of thedormitory rules.
※The deposit is subject to change and not refundable.

Shimane University Campus Guidebook

Student Life andExtracurricular Activities

Cost

http://www.shimane-u.ac.jp/campus-life/welfare/part_time_job/●Rent and fees should be paid via account transfer. Residents have to set up accounttransfers on time.
Designated transfer date: 26th of every month (or the next business day if the day is aholiday)
Sufficient funds must be deposited by at least one business day before the designatedtransfer date.

42

Tuition and
Scholarship

Four-story
ferroconcrete
Newly built in 2012

Structure

Certificates,
Notifications

The period of residence is two years, in general, beginning from the admission ofundergraduate freshman students. However, additional residents may be recruited if
there are any vacancies.
※No meals are provided and there is no dining room.
Building

Class & Exam

1 Dormitory, Apartment and Housing

Shimane University Campus Guidebook

43Student Life and Extracurricular Activities
Point (VIVIT POINT) System※For DEGREE-SEEKING STUDENTS ONLYThis is to support students who are active in club activities or volunteer

Extracurricular activities
Shimane University encourages students to participate in social activities such as
volunteer work in order to cultivate an independent spirit and communication skills■Club activities
Club activities play an important role in developing a rich experience. You can enjoy
a variety of precious experiences through their collective activities. Shimane University
recommends joining a club so that you can actively be involved in student life.
For further information, see the following site or the other document calledhttps://www.shimane-u.ac.jp/campus-life/
extra_curricular/club_activity/■Volunteer work
Shimane University recommends taking part in volunteer work (contributing to

CO-OP store.
Points are given to activities such as follows!
●Volunteer work: humanitarian aid to disaster-hit areas, aid in medical or welfare
facilities, supporting classes in schools, etc.
●Participation in guidance & seminars: employment guidance, a variety ofseminars, etc.
●Contribution to communities: participation in local festivals and events, safety
support, helping children, etc.
●Club activities: participation in a club, winning a prize in a competition, etc.
●Other on/off campus activities: executive committee member for university
festival, research presentation, obtaining qualifications, etc.

communities) in order for you to establish a deeper connection with the community,
raise an independent spirit, socialize, develop communication skills, and cultivate thespirit of contributing to society.

https://www.shiengp2.shimane-u.ac.jp/※For DEGREE-SEEKING STUDENTS ONLY

Shimane University commends student organizations and individual students who
produce remarkable academic achievements, research, extracurricular activities, social
activities, etc. For further information, see the following site.

https://www.shimane-u.ac.jp/campus-life/
school_life/commendation/

Tuition and
Scholarship

Information on volunteer work is put up on the bulletin board on campus, at thewindow of the Student Support Division, and on the university's website.

Commendation

Related Facilities"Introduction to extracurricular and club activities."amount of points for books or school supplies at the Shimane University

Certificates,
Notifications

leading to personal development.

work. Points are given to those activities, and you can exchange a certain

Class & Exam

3 Extracurricular Activities etc.

Student Life andExtracurricular Activities
Information Security

44

Shimane University Campus Guidebook

Shimane University Campus Guidebook

45

Student Life and Extracurricular Activities
5 Personal Accident Insurance for Students Pursuing Education and Research etc.

Welfare facilities in this university include University Union, dining room, cafe, store, etc.

Personal Accident Insurance for Students Pursuing Education and Research (PAS)

Details such as what they offer and how to use them are as follows.

This insurance is to compensate for damage to a student caused by a disaster or an

University Union

extracurricular activities of students.

accident during education or research.

Liability Insurance coupled with PAS
This insurance is for cases when a student injures others during education/research,ruins another’s property (bearing liability for damage). It also applies when students beara lounge), and mailboxes for clubs. On the 2nd floor there is an assembly room, aliability for infringement on personal rights. It consists of insurance for liability for damage

Japanese room, and a seminar room. On the 3rd floor there is a large assembly room.

caused by an undergraduate student and insurance for liability for damage caused by aUsing the following site, you can apply for the use of a facility, such as an assemblyroom, within 3 weeks before the date of use.

https://www.jimu.shimane-u.ac.jp/web2/
shimadairsv/userweb/※People not associated with the university are not allowed to use
university facilities.

For further information, see the following site.

https://www.shimane-u.ac.jp/campus-life/
welfare/insurance/

6 Chatbot Service

Tuition and
Scholarship

Dining room, store, books, etc.

graduate law school student.

For further information on the dining room, store, books, etc., see the following site.

https://www.shimane-u.ac.jp/campus-life/
welfare/cafeteria/

Chatbot Service

an interactive dialogue, even outside of office hours.
We are looking forward to your frequent use of the chatbot service, which will
gradually become smarter with your use.
The chatbot service can be viewed at the following site.

Shimane University Campus Guidebook

Shimane University Campus Guidebook

Information Security

https://embed.chatbot.digital.ricoh.com/
shimaneuc/app/index.html

Student Life andExtracurricular Activities

A chatbot service utilizing artificial intelligence (AI) was launched on April 1, 2022
to improve the convenience of students' inquiries. The AI will answer your questions in

46

Related Facilities

On the 1st floor, there is a CO-OP store, Bakery & Café ASSET (which includes

Certificates,
Notifications

The University Union is a facility designed to deepen human relations among
students, contribute to the welfare of students and staff, and promote the development ofClass & Exam

4 Welfare Facilities

47

Information Security

Management of your PC, tablet, and USB recording media

Management of personal information on websites
There are fake websites that look like a trusted service such as a bank. Exercise caution
when you enter personal information on any websites.

If you encounter a suspicious activity"My PC gets infected with a virus" or "My user ID and password seem to be used bysomebody." If such a security incident happens or seems to happen, you should report it
to Shimane University CSIRT immediately.

Tuition and
Scholarship●Set a password on your machine in case of loss or theft.
●Back up your important files regularly.
●Do not save data on your machine, if it contains your personal information.
●Install an anti-virus software and always keep it updated.
●Upgrade your OS and software and always keep them updated.

The location of your home might be identified due to a picture you take using a digital
camera or a smartphone with the GPS function, or you might experience trouble if you
post personally identifiable information of yours on SNS.
Before posting any information, you have to check the content and make sure that it
is not linked to any personally identifiable information such as your location. In addition,
when you use IT services such as SNS, do not post personal information of otherpeople without permission. Do not be an offender who defames other people and will beaccused for libel.

Related Facilities●Do not lend your user ID and password to, or share them with, other people including
your family and friends.
●Do not use the same combination of a user ID and password for multiple IT services.
●Do not use a weak password that can be easily guessed by others from your profile orphone number.
●Do not visit a website that requests you to enter your personal information (e.g. yourID, password, or e-mail address) on a PC that is shared with many people at a placesuch as a net cafe.

Management of personal information on SNS

Certificates,
Notifications

Management of your user ID and password

Do not use a free wireless LAN service that is not protected by a password or whose
provider is unknown.
In addition, check the setting of your machine and change it, if necessary, in order toprevent your machine from connecting to a suspicious LAN service automatically.

Class & Exam

While PCs and smartphones become more widespread, data breaches including
leakage of personal information become more frequent. It is necessary to be cautious
about information security and have preventive measures for security incidents at thelevel of not only an organization but also each individual.
Listed below are examples of such preventive measures. Let's try not to be either an
offender or a victim in a security incident.

Proper use of e-mailTaking an e-learning course on information security
The University conducts an e-learning course on information security once a year for all
members of the University. Please note that the use of the network will be restricted if
you do not take the e-learning course on information security within the specified period.

Among public wireless LANs, there are malicious ones in which your communication
is intercepted or low-security ones in which your communication can be wiretapped.

48

Shimane University Campus Guidebook

Feel free to contact your guidance teacher or tutor
if you have any questions.

Shimane University Campus Guidebook

Information Security

Proper connection to a wireless LAN

Student Life andExtracurricular Activities●Do not open an e-mail from an unknown sender, click an URL in the e-mail, or open
an attached file to it recklessly.
●Before you send an e-mail, check the e-mail address of the recipient. Avoid sending it
to a wrong person.
●Before you send an e-mail, check the content. Check whether the recipient canunderstand it.
●Use Cc or Bcc functions properly for right purposes.

49