Announcement (Web Version)
Regarding implementation of the Security Access Control System for
NAOJ Mitaka Campus buildings and laboratories
November, 2017
As a part of the enhanced security plan for NAOJ, from December 1st, 2017, Security AccessControl System will be implemented to control access to buildings and labs at the Mitaka
campus. In order to access these facilities, you must have an Access Card issued at the guard
house by the main gate. Your cooperation and understanding will be highly appreciated on
this matter.
1. Buildings and Laboratories with Access Control System
NAOJ Mitaka Campus buildings and laboratories
2. Starting Date and Time
December 1st, 2017 from 7:30am.
3. Method of Implementation
Access to the buildings will be controlled by Automated Lock and Access Card System.
All exterior building doors are locked 24 hours a day.

Please use the Access Card toenter the facility.
* Please receive a temporary Access Card (for visitors) at the guard house.
* Scan the Access Card over the card reader to enter buildings and labs with access controlsystem.
* To leave the facility, you do not need to scan the Access Card. (It locks automatically.)* Please wear your Access Card neck strap at all times since buildings are locked 24 hours aday.
*Please return the Access Card and the neck strap to the guard house.
4. Procedure to obtain Access card
(1) For general visitors and contractors (Regardless of appointment)
Fill out the “Visitor Register Form” and have the Access Card (for visitors) issued atthe guard house.
(2) For graduate school students (including inter-university graduate students andspecial inter-institutional research fellows), joint users and short stay residents
If you do not have an Access Card (which can be obtained by submitting the“Application Form for Long-term Access Card” to the General Affairs Section of theFacilities Division), please fill out the “Visitor Register Form” at the guard house toreceive a temporary Access Card (for visitors).
*When entering the facility with a group of people, please have one representativecomplete the admission procedure. Presentation of personal identification is required
for everyone entering the facility.
*At the guard house, please present one of the following documents to confirm personalidentification.
Driver’s License

Employee ID card, Student ID (w/ a photo)

Passport

Press Pass (w/ a photo)

Individual Number Card (Only need to show the front side)
Basic Resident Register Card
Health Insurance Card
Disability Certificate with a photo issued by Government Agencies (i.e.
Identification Booklet for the Disabled, etc.)
Driving Career Certificate (Issued after April 1st, 2012)
Residence Card and Special Permanent Resident Certificate
5. Note（1）If you have mistakenly taken the Access Card home
Please contact the General Affairs Section of Facilities Division (0422-34-3933), andreturn the Access Card directly to the guard house or send via post to the following
address:
National Institutes of Natural Sciences
National Astronomical Observatory of Japan
General Affairs Section, Facilities Division,
Administration Department
2-21-1 Osawa Mitaka
Tokyo, 181-8588
Access Cards that are taken home will be invalidated and will not be able to be reused.
(2) For further information regarding this announcement,
please contact;
National Institutes of Natural Sciences
National Astronomical Observatory of Japan
General Affairs Section, Facilities Division,
Administration Department
2-21-1 Osawa Mitaka
Phone 0422-34-3933