2025 Academic Year
Graduate School of Engineering (Doctoral Program)(Spring Enrollment)

Application Guidelines for:Special Entrance Examination for International Students

1st period of accepting applications: June 17-27, 2024
2nd period of accepting applications: January 20-27, 2025

KITAMI INSTITUTE OF TECHNOLOGY

Admission Policy of the Graduate School of Engineering, Kitami Instituteof Technology
Kitami Institute of Technology (hereafter the University) is located in the Okhotsk region ofeastern Hokkaido and is blessed with an abundance of nature. Under the slogan“development of technology in harmony with nature,” the University is devoted to promoting
research that can contribute to development of the local community as well as global
society. It is also committed to the development of human resources in the field of scientifictechnology, with the aim of its graduates playing an active role in a wide range of social
sectors. To achieve such goals, the Graduate School of Engineering is looking for
applicants with the following qualities and talents.
Master’s Program
1. Willingness to contribute to sustainable development of society as a responsible
professional engineer
2. Basic academic skills and cooperative attitude needed to identify the essence ofengineering problems, tackle them together with others and tenaciously seek solutions
3. Determination to contribute to development of new scientific technology, without any
stereotypical views
Doctoral Program
1. Professional knowledge and broad perspective equivalent to master's course completionin the field of engineering
2. Interested in local and international issues, and a strong desire to realize sustainablewelfare thought science and technology
3. Ability to communicate appropriately with a wide range of people in Japan and overseas,
and work together to solve problems
To evaluate the above qualities and talents, the University employs the following screening
measures.
Master’s Program
Entrance examination by recommendation
Official TOEIC scores and an academic transcript at the undergraduate level are used todetermine whether an applicant has the necessary academic competence regarding his or
her prospective performance at the graduate school. A recommendation letter and aninterview are used to evaluate an applicant’s enthusiasm for research and intellectual ability
to solve academic problems. An admission decision will be made after comprehensively
evaluating their results.
Entrance examination with academic achievement test
An oral examination to measure an applicant’s academic level in his or her major, official
TOEIC scores as a substitute for an English test and an academic transcript at theundergraduate level are used to judge whether an applicant has the necessary academic
competence regarding his or her prospective performance at the graduate school. An
interview is also conducted to determine an applicant’s enthusiasm for research and his or
her intellectual ability to solve academic problems. An admission decision will be madeafter comprehensive evaluation of their results.
Doctoral Program
An interview (oral examination) is conducted to gauge the broad spectrum of an applicant’s
academic and research skills, which are related to his or her prospective performance at
the graduate school. An admission decision is made after comprehensively assessing theoral examination result with application documents.

Handling of Personal Information Related to the Entrance Examination of Kitami
Institute of Technology
1) We strictly comply with the Act on Protection of Personal Information Held byAdministrative Organs and other related laws and regulations, and take all possible steps toprotect personal information based on Hokkaido National Higher Education and Research
System’s guidelines on management of personal information.
2) We use names, addresses and other personal information of applicants for selection andannouncement of successful applicants, and to proceed with their enrollment. Suchinformation is also used for investigation and research into the University’s screening
method and other related operations.
3) After their enrollment, the University uses personal information of successful applicants
to proceed with administrative work (e.g., registration, academic consultation), student
support services (e.g., management of health, applications for scholarships or to thestudent benevolent association), procedures related to payment of tuition and other related
matters.

1.

Course and Number of Students to Be Accepted

CourseNos. of Students to be
Accepted

Co-creative Engineering

2.

1st period

2nd period

12

SeveralApplication Requirements

Applicants must meet one of the following requirements.
1) Has received or is expected to receive by the end of March 2025 a master’s orprofessional degree.
2) Has received or is expected to receive by the end of March 2025 a master’s degree or a
diploma equivalent to a professional degree in a foreign country.
3) Has received or is expected to receive by the end of March 2025 a master’s degree or a
diploma equivalent to a professional degree by taking, in Japan, a correspondence course
provided by a school in a foreign country.
4) Has received or is expected to receive by the end of March 2025 a master’s degree or a
diploma equivalent to a professional degree from an educational institution in a foreigncountry both regarded as a graduate school by the country and separately accredited assuch by Japan’s Minister of Education, Culture, Sports, Science and Technology.
5) Has received or is expected to receive by the end of March 2025 a diploma equivalent toa master’s degree by completing an academic program provided at United Nations
University.
6) Is a person designated by Japan’s Minister of Education, Culture, Sports, Science andTechnology.
7) Has been recognized by the University as having academic abilities equivalent or
superior to those of a person with a master’s degree or diploma equivalent to a professional
degree at an individual screening of admission requirements by the University, and who
has reached or will reach age 24 by the end of March 2025.

NOTE 1
A person designated by Japan’s Minister of Education, Culture, Sports, Science andTechnology in 6) must meet one of the two conditions below.

1a.

Is a university graduate who spent more than two years on research at a university
or research institute and is recognized based on results of the research by the
Graduate School as having academic abilities equivalent or superior to those of aperson with a master’s degree.

b.

Has spent more than two years on research at a university or research instituteafter completing 16 years of school education in a foreign country or completing itby taking, in Japan, correspondence courses provided by schools in the foreigncountry, and is recognized based on results of the research by the Graduate
School as having academic abilities equivalent or superior to those of a personwith a master’s degree.

NOTE 2A person who has been recognized by the University as having academic abilities
equivalent or superior to those of a person with a master’s degree or diploma
equivalent to a professional degree in 7) must meet one of the two conditions below.
a.

A person without a master’s degree, such as a graduate from a two-year college, atechnical college, a specialized training college, a vocational school, a Japan
branch of a foreign university or an international school, who has working
experience in society after graduating from one of the above with a track record ofbooks, academic papers, academic lectures, academic reports, patents and otherswith value equivalent or superior to a master’s thesis.

b.

A person with a track record of books, academic papers, academic lectures,
academic reports, patents and others with values equivalent or superior to amaster’s thesis, who has working experiences after graduating from university,
completing 16 years of school education in a foreign country or receiving abachelor’s degree from the National Institution for Academic Degrees and Quality
Enhancement for Higher Education.

NOTE 3A person who would like to apply under condition 6) or 7) must submit the required
documents before actual application for a preliminary review of application
requirements, as specified in “Preliminary Review of Application Requirements” in 13.
on p. 10.

2

3.

Application Procedures (Online Application)

1st period applicants: June 17-27, 2024 (must arrive by 5 p.m. on the last day)
* Registration for the internet application system will be possible from June 14, 2024
2nd period applicants: January 20-27, 2025 (must arrive by 5 p.m. on the last day)
* Registration for the internet application system will be possible from January 20, 2025
Access the internet application system (Post@net), enter the applicant information andafter confirming that the input contents are correct, please pay the screening fee of ¥30,000
according to the instructions on the screen. For details, refer to “m. Screening fee” in 1) of
4. Application Documents, etc. Once the payment of the screening fee is completed, youwill be able to print “a. Application form, Photo File Record” and “b. Address sheet” in 1) of
4. Application Documents, etc.
Print the application form and confirm that there are no mistakes in the contents, put all theapplication documents together in a commercially available envelope, apply the Address
sheet to the envelope, and send it by simplified registered express mail or bring it in person
to the University. Please note that applications cannot be accepted by registering in theinternet application system only. When bringing an application in person to the University,
the application must arrive between 8:30 a.m. and 5 p.m. (excluding Saturdays andSundays)*Note: Our university’s internet application system cannot modify the registration
information after registration. Please make sure to check that there are no mistakes
in the registration information. Please check again that there are no mistakes in theregistration information before paying the screening fee.
4.

Application Documents, etc.

1) Applicants are required to submit the following application documents as a complete set in an
application envelope (commercially available envelope), apply the Address sheet printed from theinternet application system, and submit it to the Entrance Examination Unit, Education Affairs
Section, Kitami Institute of Technology.
Registration

a. Application form,

Enter the applicant information in the internet

and printing

Photo File Record,

application system (Post@net) and upload thefrom theUpload photo

applicant’s photo (a front-facing, hatless, upper-

internetbody shot with no background, taken within 3

application

months before the application, and less than 3MB).

system.

Afterwards, proceed with the payment of the3

screening fee, and print the application form andphoto file record on one side each. Please print thephoto file record in color.
b. Address sheet

Apply the address sheet to the application envelope(commercially available envelope) and submit it to
the Entrance Examination Unit, Education Affairs
Section, Kitami Institute of Technology.

Documentsc. Graduate school

The academic transcript must be prepared by theto beacademic transcript

president of the university (school)/the dean of the

prepared in

graduate school of the applicant graduated from or

writing

is expected to graduate from.
(This document is not required for those who havecompleted, or are expected to complete, themaster’s course of our graduate school, Japanese
government (MEXT) Scholarship students, andresearch students of our graduate school.)d. Undergraduate

The academic transcript must be prepared by theacademic transcript

president/the dean of the faculty at the university(school) that the applicant graduated from.
(This document is not required for those who havecompleted the University, Japanese government(MEXT) Scholarship students, and research
students of our graduate school.)e. Certificate of

The certificate must be issued by the president ofgraduation/

the university (school)/dean of the graduate school

expected graduation(master’s program) that the applicant graduatedfrom or is expected to graduate from. (Thisdocument is not required for those who havecompleted, or are expected to complete, ourschool’s master’s course, Japanese government(MEXT) Scholarship students, or our graduate
school’s research students.)

f. Letter of Approval
for entrance
examination--Use the form prescribed by the University. 4--The letter must be prepared by the head of theentity applicants work for or others in an equivalent4

position
Only those who work for government offices or
private companies are required to submit this form.
g. Summary of--Use the form prescribed by the University. 10

master’s thesis--Describe the research theme and outline in about
800 to 1,000 characters in Japanese (or in 300 to
500 words in English), including charts and tables.
--Download the form from the university’s website(See Note 1).
--Those who are expected to be awarded amaster’s degree or a professional degree by March2025 are asked to describe the outline of the
progress of their research, instead of the master’s
thesis abstract (the number of characters/words isthe same as for the master’s thesis abstract).

h. Research--Use the form prescribed by the University. 11

Accomplishments--If you have research achievements, describe theresearch achievements related to your master’s
thesis separately from other researchachievements.
--Download the form from the University’s website(See Note 1).
--In filling out the form, enter the title of theacademic papers, research reports, patents andother relevant documents, as well as the author’s
name, name of the journal, the academic society
where research results were presented, volume,
issue, page numbers (beginning and end), the dateof publication or presentation. In case of academic
papers, attach reprints or copies.

i. Research Plan--Use the form prescribed by the University. 12--Describe your plan for your research topic in 800
to 1,000 characters in Japanese (or in 300 to 500
words in English).
--Download the form from the University’s website(See Note 1).

5

j. A copy ofSubmit copies of both sides of applicant’s residence

Residence Card

card.
(or copy of applicant’s passport.)

k. Online interview

If you wish to have an online interview (oralapplication form

examination), download the documents from thel. Pledge form

University website and fill them in.

m. Screening fee:

Follow the instructions of the internet application¥30,000

system and make a payment by payment methods
such as a convenience store, credit card, or PayEasy. Applicants are responsible for the payment
fee.
The screening fee is not required for those who are
expected to complete our master’s course in March2025 and continue to be enrolled in the doctoral
program as well as government-sponsoredinternational students.

NOTE 1
University website address (where various forms are available)
https://www.kitami-it.ac.jp/info/graduate/nyushi-daigakuin/
NOTE 2Those who fall under application criteria 6 or 7 are not required to submit researchachievement reports, as they have already submitted them.
2) NOTE
1. Incomplete application documents will not be accepted. Be careful not to make any
omissions or errors in the documents.
2. Once the application documents have been received, requests for changes to thecontents of the documents or returning the documents to the applicants will not be
accepted.
3. Those who are exempt from paying the screening fee should contact the Entrance
Examination Unit, Education Affairs Section Kitami Institute of Technology(nyusi02@desk.kitami-it.ac.jp), by email immediately after registering on the internet
application system.
4. The screening fee is non-refundable, except in the following cases:
a. The screening fee has been paid but an application has not been made (i.e., application
documents are not submitted or the application is not accepted)

6

b. The screening fee has been paid twice by mistake.
In the above cases, an amount equivalent to the screening fee will be refunded if theapplicant applies for a refund within the period specified by the University. (The transfer
fee for the refund will be borne by the applicant.)
For inquiries regarding the return of Screening fees, contact:
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
E-mail: nyusi02@desk.kitami-it.ac.jp
3) Issuance of the Examination Card.
After the application period ends, applicants whose application documents have been
accepted will be able to print the Examination Card. Please download and print it from theinternet application system. If you cannot print the Examination Card even after thedeadline below, please contact the Entrance Examination Unit, Education Affairs Section(nyusi02@desk.kitami-it.ac.jp).
1st period applicants: July 11, 2024
2nd period applicants: January 31, 2025
5.

Prior Consultation with Applicants with Physical Disabilities

Applicants with physical disabilities who need assistance when taking the entrance
examination or learning at the University are asked to consult with the Entrance
Examination Unit, Education Affairs Section at the University prior to application
procedures.
1) Consultation periods
1st period applicants: Until May 24, 2024
2nd period applicants: Until December 3, 2024
* Note that consultations cannot be provided to applicants who miss the deadlines.
2) Contact
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
165 Koen-cho, Kitami-shi, Hokkaido 090-8507
Japan
E-mail: nyusi02@desk.kitami-it.ac.jp

7

6.

Screening Method

The screening of applicants is conducted comprehensively by considering the result of theinterview and application documents, etc. Regarding Japanese government (MEXT)
Scholarship students, their application documents submitted in the past to the Ministry of
Education, Culture, Sports, Science and Technology will be examined, thus exempting
them from the interview.
1)

Schedules and details of the interview
1st period applicants: August 21, 2024
2nd period applicants: February 9, 2025
The time will be notified when downloading the Examination Card.

2)

Contents of the interview (oral examination)
The interview will take up subjects related to applicants’ desired field of research andeducation, master’s thesis, research achievement record, research plan, and otheraspects.

3)

Examination venue
Kitami Institute of Technology（165 Koen-cho, Kitami-shi, Hokkaido, Japan）

4)

Online interview
Applicants unable to come to the University for the interview (oral examination)
because they live outside Japan may take an online interview (oral examination) withinterviewees at the University if they wish.
If you wish to have an online interview (oral examination), carefully read the “Online
Interview Manual (for admission applicants)” and submit the attached online interview
application form" and pledge form during the application period (refer to “3. Application
Procedures on p. 3)

7.

Announcement of Examination Results

1st period applicants: August 28, 2024, 10 a.m. (tentative schedule)
2nd period applicants: February 14, 2025, 10 a.m. (tentative schedule)
Exam results will be announced on the internet application system.
8.

Enrollment Procedures for Successful Applicants

Successful applicants must complete the following enrollment procedures:
1) Enrollment procedures period (1st period applicants, 2nd period applicants)
February 28-March 7, 2025 (must arrive by 5 p.m. on the last day)
* Between 8:30 a.m. and 5 p.m. when submitting documents in person.
82) submission documents
Successful applicants will be notified separately in late February 2025.
3) Payment for enrollment (2024 academic year data as reference)
Entrance fee: ¥282,000
Tuition (for the first semester): ¥267,900 (Annual: ¥535,800)
a. Entrance and tuition fees are subject to change.
b. Japanese government (MEXT) scholarship students do not need to pay entrance andtuition fees.
c. If the tuition fee is revised during the period of the student’s studies at the University, the
new tuition fee will be applied from the time of the revision.
d. Those who have completed the master’s course of our graduate school in March 2025
and continue to proceed to this course are not required to pay the admission fee.
e. There are payment exemption and postponement systems for entrance and tuition fees.
Details will be provided in the documents related to the enrollment procedures.
4) Those who do not complete enrollment procedures within the procedure period (seeabove 1)) will be considered to have declined admission.
9.

Longer-Duration Learning System

If an enrolled student requests completion of the program of study at the University in aplanned manner for a certain period of time longer than the standard learning period forsuch reasons as having a job, a study program based on the plan may be allowed.
For details of the longer-duration learning system, contact the Academic Management Unit,
Education Affairs Section at Kitami Institute of Technology.
E-mail: kyoumu05@desk.kitami-it.ac.jp
10. Disclosure of Test Results to Each Applicant
The results of the 2025 academic year entrance examinations for each applicant will be
disclosed as follows only upon the request of the applicant.
1) Contents of disclosure
Test results of the applicant
2) Application method
The applicant himself/herself must fill out the necessary information on the application
form prescribed by the University, and bring or send it by post to the Entrance
Examination Unit, Education Affairs Section of the University along with the examination
9

card and a self-addressed return envelope (12 cm x 23.5 cm), with the applicant’s
name, mailing address and postal code clearly written on it, and postage stamps worth¥404 attached on it for simplified registered express mail).
* If there is an increase in the postal rate, the postage required for the request will bechanged; check the university website.
3) Method of disclosure
A document stating the disclosed contents will be mailed to the applicant.
4) Period of accepting request
May12-30, 2025 (excluding Saturdays and Sundays)
Applications postmarked May 30, 2025 or earlier will be accepted.
5) Schedule for disclosure
Late June 2025 or later (tentative schedule)
11. Considerations when taking the Exam
1) Be sure to bring the examination card to the venue on the day of the academic
achievement test and interview.
2) Before applying, please consult with your academic advisor to see if the researchguidance you desire is possible.
12. Requests and Inquiries
If you have any questions about the entrance examination, etc., contact as follows.
Contact:
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
165 Koen-cho, Kitami-shi, Hokkaido 090-8507
Japan
TEL +81 (0)157-26-9167
E-mail: nyusi02@desk.kitami-it.ac.jp
13. Preliminary Review of Application Requirements
1) Those wishing to apply under the criteria of “2. Application Requirements 6 or 7” areasked to submit the following documents for the preliminary review of application
requirements.
a. Certificate of graduation from the university (school) the applicant graduated from,or bachelor's degree (graduates of the University are not required to submit thesecertificates)10

b. Eligibility declaration form for applying to the graduate school (use forms prescribedby the University’s graduate school)(Form 6 for entrance examination for international students)c. Research accomplishments (use forms prescribed by the University’s graduate
school; download the forms from the University website)(Form 11 for entrance examination for international students)
NOTE 1 University URL, where application forms are available:
https://www.kitami-it.ac.jp/info/graduate/nyushi-daigakuin/
d. Reprint of academic papers, etc.
e. A self-addressed return envelope (12 cm x 23.5 cm), with your name, mailingaddress and postal code clearly written on it and a ¥344 stamp attached.
* If there is an increase in the postal rate, the postage required for the request will
be changed; check the university website.
2) Period of submission and other information on documents for preliminary screening for
application requirements
Period of submission
1st period applicants: May 20-24, 2024. The application must arrive by 5 p.m.
2nd period applicants: November 25-December 3, 2024. The application must arriveby 5 p.m.
* When bringing an application in person to the University, the application must arrive
between 9 a.m. and 5 p.m. (excluding Saturdays and Sundays)* When sending by post, it must arrive by 5 p.m. on the last day of the application
period.
Submission address:
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
165 Koen-cho, Kitami-shi, Hokkaido 090-8507
Japan
Notification of the screening results will be provided to applicants according to thefollowing schedule:(Approved candidates are asked to complete application procedures within thespecified application period.)
1st period applicants: Until June 7, 2024
2nd period applicants: Until December 13, 2024
11About Education through Exceptional Measures on Educational Methods
as Stipulated in Article 14 of the Standards for Establishment of Graduate
Schools (Ordinance of the Ministry of Education No. 28 of 1974)
In recent years, graduate schools have been expected to nurture advanced technicalexperts, such as researchers and engineers who are already employed and who will beable to play a leading role in their field of activity. However, if education at graduate schools
is conducted only in a conventional way, such researchers and engineers have to leave
their jobs to study. This tends to limit their opportunities to receive education at graduate
schools.
But as Article 14 of the Standards for Establishment of Graduate Schools stipulates, "In the
curriculum at graduate schools, if special educational needs are recognized, graduate
schools are entitled to carry out education in appropriate ways, such as conducting classes
or giving research guidance at night, or at other specific times or periods.” This enables
graduate schools to take exceptional measures for the education of researchers andengineers who are already employed.
The University’s graduate school thus provides researchers and engineers who areemployed and who wish to take courses at our graduate school with education throughexceptional measures on educational methods, as stipulated in Article 14 of the Standards
for Establishment of Graduate Schools.

Payment Exemption System for Entrance and Tuition Fees, etc.
1

Payment Exemption System for Entrance and Tuition Fees
The University has its own system that exempts the payment of full or half of theentrance and tuition fees.
Even when the full amount has not been exempted, the school offers a scholarshipprogram that covers the amount equivalent to the entrance and tuition fees borne by
students.
Contact the section in charge for more details, as there are certain standards for using
these systems.

2

Other systemsa.

Kitami Institute of Technology scholarship program for graduate school students
Maximum monthly allowance: ¥30,000
Recipient eligibility: Students other than those who have enrolled in the school withentrance examinations for working adults and who do not receive a monthly allowanceof ¥30,000 or more in grant-type scholarship

12

b.

Private educational loan for Kitami Institute of Technology students
This enables students to borrow money at a lower interest rate than usual.
Contact information:
Student Guidance Unit, Student Affairs Section
Kitami Institute of Technology
Tel: +81 (0)157-26-9183
E-mail: gakusei09@desk.kitami-it.ac.jp13