Reference Materials

FY2011 Business Report

Item

Description

Actual Figures in Actual Figures in
FY2010FY2011

I. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of Grant Aid Programs, Technical Cooperation Programs and Loan ProgramsI-2. Technical Cooperation

Support for equipment procurement in Japan/Support for local procure0/1
ment (new/continuing)
Special support for medical care, equipment planning study for equipment 1
plan (new)Dispatch of experts (new/continuing)
0/1 person(1) Support for equipment procurement(2) Special support for medical care(3) Dispatch of experts

I-3. Loan Programs(1) Check of procurement-related documents on loan projects Check of procurement-related documents, seminars on yen loan operations (new) 2(2) Support to loan projects
Study for revision of procurement-related ducuments on loan projects (new) 1

8/5
19/25
1
1
—
19
0/13
5/40
2/10
1/7
0/2
6/21
3/65
17

1/1
0
2/0 person
2
1

FY2011 Business Report

I-1. Grant Aid(1) Procurement management for grant assistance for the Procurement management for grant assistance for the food security project 8/14
food security project for underprivileged farmers
for underprivileged farmers (new/continuing)(2) Procurement management for grant assistance for the Procurement management for grant assistance for the food aid project
19/24
food aid project(new/continuing)
1(3) Study for grass root cultural grant aid
Analysis of project applications for grass root cultural grant aid, etc. (new)(4) Study for cultural grant aid
Preliminary study for cultural grant aid (new)1—(5) Follow-up study for cultural grant aid
Follow-up study for cultural grant aid, etc.
15(6) Expediting implementation of cultural grant aid
Procurement management (new)Tender assistance work (new/continuing)
0/4(7) Procurement management for non-project grant aid Procurement management for non-project grant aid (new/continuing)
5/40(8) Procurement management for emergency grant aid Procurement management for emergency grant aid (new/continuing)
1/14(9) Procurement management for grant aid for conflict
Procurement management for grant aid for conflict prevention and3/6
prevention and peacebuilding
peacebuilding (new/continuing)(10) Procurement management for grant aid for disaster Procurement management for grant aid for disaster prevention and recon- 1/3
prevention and reconstruction
struction (new/continuing)(11) Procurement management for grant aid for commu- Procurement management for grant aid for community empowerment
5/21
nity empowerment(new/continuing)(12) Procurement management for program grant aid for Procurement management for program grant aid for environment and46/22
environment and climate change
climate change (new/continuing)
Preliminary study (Grant aid for community empowerment, Program grant
aid for environment and climate change, Grant aid for conflict prevention 11(13) Preliminary study for grant aid
and peacebuilding, Grant assistance for the food security project for underprivileged farmers) (new)II. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of International Cooperation Programs Carried
Out by International Agencies and Organizations, Foreign Governments and Other Organizations Engaged in International Cooperation
Programs of international agencies and organizations, etc. Programs of international agencies and organizations, etc. (new/continuing) 0/4

III. Follow-up and After-care Activities(1) Operation of a medical information center

Technical Information Center (new)IV. Research and Studies on Methods to Efficiently Implement International Cooperation
Basic studies on grant aid projects

Basic studies on grant aid projects (new)V. Education and Support Promoting International Cooperation
Public relations activities

Updating of the website as needed
Publication of JICS REPORT
Publication of annual report
Publication of articles in information magazines concerning international
cooperation
Participation in international cooperation festivals
Creation of DVD on introduction of JICS' work

VI-2.

Equipment procurement by the subsidy system of Minister of Economy, Trade and Industry
Support in selection of freight forwarders
Procurement facilitation and support

1

1

1

0

as needed
as needed
4 times
4 times
Japanese and Japanese andEnglish editions English editions
as needed

as needed

3 times—

2 times—

Support for Non-Governmental Organizations
Project Support Program

13 NGOs12

14 NGOs0

Equipment procurement by the subsidy system of Minister of Economy,
Trade and Industry
Support for JETRO in selection of freight forwarders
Procurement facilitation and support

1

1

0
0

1
1

VI-1. Other Activities Necessary to Achieve the Purposes of the Foundation

Support for Non-Governmental Organizations
Project Support Program

1/4

Japan International Cooperation System Annual Report 201145

Reference Materials

FY2011 Statement of Revenues and Expenditures
April 1, 2011–March 31, 2012

(Unit: yen)

Item

BudgetActualVariance

3,815,000
3,815,000

3,838,376
3,838,376(23,376)(23,376)2) Revenues from business activities    Revenues from grant aid programs    Revenues from technical cooperation programs    Revenues from loan programs    Revenues from programs with international agencies and organizations, etc.
    Revenues from other commissioned projects   Miscellaneous revenues
Total revenues from business activities (A)4,014,334,362
3,589,884,528
272,000,000
87,780,000
37,327,834
27,000,000
342,000
4,018,149,362

2,903,858,177
2,368,131,916
372,258,546
86,720,500
43,540,051
30,580,975
2,626,189
2,907,696,553

1,110,476,185
1,221,752,612(100,258,546)
1,059,500(6,212,217)(3,580,975)(2,284,189)
1,110,452,809

2. Expenditures for business activities
1) Operating expenses    Expenses for grant aid programs    Expenses for technical cooperation programs    Expenses for loan programs    Expenses for programs with international agencies and organizations, etc.
    Expenses for other commissioned projects    Public relations and other operating expenses    Expenses for support for non-governmental organizations    Expenses for Project Support Program    Expenses for information infrastructure improvement    Personnel expenses for business departments   Common operating expenses

3,241,588,429
1,279,438,733
37,376,000
32,635,400
8,245,920
23,640,000
26,241,600
11,368,000
6,000,000
287,289,010
1,514,860,990
14,492,776

2,256,501,428
723,115,099
43,813,267
27,249,399
11,941,763
20,644,722
13,246,393
10,042,266
0
140,588,805
1,244,239,169
21,620,545

985,087,001
556,323,634(6,437,267)
5,386,001(3,695,843)
2,995,278
12,995,207
1,325,734
6,000,000
146,700,205
270,621,821(7,127,769)

2) Administrative expenses   Personnel expenses   General administrative expenses
Total expenditures for business activities (B)   Excess of revenues over expenditures for business activities (C) = (A) - (B)658,598,802
300,022,749
358,576,053
3,900,187,231
117,962,131

570,599,466
252,455,126
318,144,340
2,827,100,894
80,595,659

87,999,336
47,567,623
40,431,713
1,073,086,337
37,366,472

1. Revenues from investing activities
1) Revenues from liquidating the endowment
2) Revenues from liquidating specific assets
3) Revenues from sales of fixed assets
4) Refund of deposit and security moneys
Total revenues from investing activities (D)0
22,000,000
3,400,000
33,629,382
59,029,382

137,000,000
22,000,000
3,370,390
34,801,149
197,171,539(137,000,000)
029,610(1,171,767)(138,142,157)

2. Expenditures for investing activities
1) Expenditures for acquisition of the endowment
2) Expenditures for specific assets
3) Expenditures for acquisition of fixed assets
4) Expenditures for deposit and security moneys
Total expenditures for investing activities (E)   Excess of revenues over expenditures for investing activities (F) = (D) - (E)011,300,500
32,400,000
1,500,000
45,200,500
13,828,882

137,000,000
11,152,625
30,938,730
682,072
179,773,427
17,398,112(137,000,000)
147,875
1,461,270
817,928(134,572,927)(3,569,230)

1. Revenues from financing activities
1) Revenues from lease obligations
Total revenues from financing activities (G)0014,600,560
14,600,560(14,600,560)(14,600,560)

2. Expenditures for financing activities
1) Expenditures for repayments of lease obligations
Total expenditures for financing activities (H)   Excess of revenues over expenditures for financing activities (I) = (G) - (H)0002,163,918
2,163,918
12,436,642(2,163,918)(2,163,918)(12,436,642)

131,791,013
140,462,235
272,253,248

110,430,413
218,598,635
329,029,048

21,360,600(78,136,400)(56,775,800)

I Revenues and Expenditures on Business Activities

FY2011 Statement of Revenues and Expenditures

1. Revenues from business activities
1) Revenues from the management of the endowment    Revenues from the interest on the endowment

II Revenues and Expenditures on Investing Activities

III Revenues and Expenditures on Financing Activities   Excess of revenues over expenditures for the year (J) = (C) + (F) + (I)   Excess of revenues over expenditures brought forward (K)   Excess of revenues over expenditures carried forward (J) + (K)46Japan International Cooperation System Annual Report 2011

Reference Materials

FY2011 Balance Sheet
March 31, 2012

(Unit: yen)

Item

FY2011FY2010

Variance

273,301,737
194,645,884
25,579,402
0
33,942,013
527,469,036

187,336,824
186,365,146
27,760,666
33,42039,809,139
441,305,195

85,964,913
8,280,738(2,181,264)(33,420)(5,867,126)
86,163,841

137,000,000
250,000,000
387,000,000

137,000,000
250,000,000
387,000,000

000

10,000,000
01,909,500
11,909,500

10,000,000
12,000,000
756,875
22,756,875

0(12,000,000)
1,152,625(10,847,375)

10,005,858
75,314,390
18,453,117
76,101,146
114,232,963
13,789,512
87,053,654
3,181,335
11,862,669
409,994,644
808,904,144
1,336,373,180

14,581,286
93,377,180
30,911,480
105,795,011
148,352,040
11,413,156
3,069,983
3,956,731
0411,456,867
821,213,742
1,262,518,937(4,575,428)(18,062,790)(12,458,363)(29,693,865)(34,119,077)
2,376,356
83,983,671(775,396)
11,862,669(1,462,223)(12,309,598)
73,854,243

1. Current liabilities  Accrued payments   Allowance for business losses   Allowance for bonus  Suspense receipts  Deposit received   Short-term lease obligations
Total current liabilities

102,328,933
0
75,973,804
2,791,936
17,345,315
3,631,429
202,071,417

140,111,269
73,714,040
72,750,716
09,844,575
0
296,420,600(37,782,336)(73,714,040)
3,223,088
2,791,936
7,500,740
3,631,429(94,349,183)

2. Fixed liabilities   Reserve for executive officers’ retirement benefits   Long-term lease obligations
Total fixed liabilities
Total liabilities 2)

1,909,500
8,805,213
10,714,713
212,786,130

756,8750756,875
297,177,475

1,152,625
8,805,213
9,957,838(84,391,345)

372,000,000
372,000,000[372,000,000]
751,587,050[15,000,000][10,000,000]
1,123,587,050
1,336,373,180

372,000,000
372,000,000[372,000,000]
593,341,462[15,000,000][22,000,000]
965,341,462
1,262,518,937

00[0]
158,245,588[0][(12,000,000)]
158,245,588
73,854,243

I Assets
1. Current assets  Cash equivalents  Accrued revenues  Prepaid expenses  Advances paid  Suspense payments
Total current assets

FY2011 Balance Sheet

2. Fixed assets(1) Endowment   Endowment in installment deposits   Endowment in investment securities
Total endowment(2) Specific assets   Accumulated assets for support to non-governmental organizations   Accumulated assets for formulation of projects and development of programs   Assets reserved for executive officers’ retirement benefits
Total specific assets(3) Other fixed assets   Vehicles and other transportation devices   Equipment attached to building   Appliances and fixtures  Software   Deposit and security moneys   Long-term prepaid expenses   Prepaid pension expenses  Investment securities  Lease assets
Total other fixed assets
Total fixed assets
Total assets 1)

II Liabilities

III Net Assets
1. Designated net assets   Contributions and subscriptions
Total designated net assets   [Amount of allotment to the endowment]
2. General net assets   [Amount of allotment to the endowment]   [Amount of allotment to specific assets]
Total net assets 1) - 2)
Total liabilities and net assets

Japan International Cooperation System Annual Report 201147

Reference Materials

FY2011 Statement of Net Equity Increase (Decrease)
April 1, 2011–March 31, 2012

(Unit: yen)

Item

FY2011FY2010

Variance

3,062,980
3,062,980
2,903,873,686
2,368,131,916
372,258,546
86,720,500
043,540,051
30,580,975
2,641,698
002,906,936,666

3,295,724
3,295,724
3,196,769,369
2,809,521,006
187,957,392
90,232,950
5,988,000
102,058,619
0
1,011,402
24,394,603
24,394,603
3,224,459,696(232,744)(232,744)(292,895,683)(441,389,090)
184,301,154(3,512,450)(5,988,000)(58,518,568)
30,580,975
1,630,296(24,394,603)(24,394,603)(317,523,030)

2,324,017,419
732,553,456
43,813,267
27,249,399
0
11,941,763
20,644,722
13,246,393
10,042,266
0
141,549,197
1,244,239,169
78,737,787
583,403,456
253,607,751
329,795,705
2,907,420,875(484,209)

2,968,247,257
1,140,732,535
42,706,930
30,954,285
580,000
12,037,709
20,601,527
32,349,581
11,475,483
8,059,700
162,849,775
1,424,382,139
81,517,593
663,662,609
272,512,328
391,150,281
3,631,909,866(407,450,170)(644,229,838)(408,179,079)
1,106,337(3,704,886)(580,000)(95,946)
43,195(19,103,188)(1,433,217)(8,059,700)(21,300,578)(180,142,970)(2,779,806)(80,259,153)(18,904,577)(61,354,576)(724,488,991)
406,965,961

1,480,329
83,983,671
73,714,040
159,178,040

2,964,015
002,964,015(1,483,686)
83,983,671
73,714,040
156,214,025

207,859
240,384448,243
158,729,797
158,245,588
593,341,462
751,587,050

88,2708,363,075
8,451,345(5,487,330)(412,937,500)
1,006,278,962
593,341,462

119,589(8,122,691)(8,003,102)
164,217,127
571,183,088(412,937,500)
158,245,588   1) Profit from the management of the endowment    Interest received from the endowment   2) Amount of transfer to general net assets    Amount of transfer to general net assets     Designated net assets increase or decrease for the year     Designated net assets at beginning of year     Designated net assets at end of year (H)3,550,676
3,550,676(3,550,676)(3,550,676)0372,000,000
372,000,000

3,550,000
3,550,000(3,550,000)(3,550,000)
0372,000,000
372,000,000

676
676
(676)
(676)
0
0
0

III Net Assets at End of Year (G) + (H)1,123,587,050

965,341,462

158,245,588

FY2011 Statement of Net Equity Increase (Decrease)

I General Net Assets Increase or Decrease
1. Current increase or decrease(1) Current profits   1) Profit from the management of the endowment     Interest received from the endowment   2) Profit from business activities     Profit from grant aid programs     Profit from technical cooperation programs    Profit from loan programs     Profit from study and research on grant aid programs     Profit from programs with international agencies and organizations, etc.
     Profit from other commissioned projects    Miscellaneous profits   3) Subsidies received, etc.
    National subsidies received
Total current profits (A)(2) Current expenses   1) Operating expenses     Expenses for grant aid programs     Expenses for technical cooperation programs    Expenses for loan programs     Expenses for study and research on grant aid programs     Expenses for programs with international agencies and organizations, etc.
     Expenses for other commissioned projects     Public relations and other operating expenses     Expenses for support for non-governmental organizations     Expenses for Project Support Program     Expenses for information infrastructure improvement     Personnel expenses for business departments    Common operating expenses   2) Administrative expenses    Personnel expenses    General administrative expenses
Total current expenses (B)Current increase or decrease for the year (C) = (A) - (B)
2. Nonrecurring increase or decrease(1) Nonrecurring increase   1) Gain on sales of fixed assets   2) Gain on increase in prepaid pension expenses   3) Reveral of provision for businesses losses    Total nonrecurring increase(2) Nonrecurring expenses   1) Loss on sales of fixed assets   2) Loss on disposal of fixed assets    Total nonrecurring expenses     Nonrecurring increase or decrease for the year (D)     General net assets increase or decrease for the year (E) = (C) + (D)     General net assets at beginning of year (F)     General net assets at end of year (G) = (E) + (F)II Designated Net Assets Increase or Decrease

48

Japan International Cooperation System Annual Report 2011

Reference Materials

FY2011 Cash Flow Statement
April 1, 2011–March 31, 2012

(Unit: yen)

Item

FY2011FY2010

Variance

I Cash Flows from Business Activities
158,245,588(412,937,500)

571,183,088

79,167,356(73,714,040)
3,223,088
1,152,625(1,223)(8,280,738)
2,181,264
33,4205,867,126(37,782,336)
2,791,936
7,500,740(83,983,671)
775,396(1,480,329)
207,859
240,384(102,101,143)
56,144,445

104,000,015
0(5,967,142)(5,449,000)
859
495,860,197(2,722,367)(6,830)12,607,022(168,537,913)
0(668,538)
0773,276(3,035,537)
135,637
8,415,449
435,405,128
22,467,628(24,832,659)(73,714,040)
9,190,230
6,601,625(2,082)(504,140,935)
4,903,631
40,250(6,739,896)
130,755,577
2,791,936
8,169,278(83,983,671)
2,120
1,555,208
72,222(8,175,065)(537,506,271)
33,676,817

137,000,000
22,000,000
3,354,881
34,801,149
197,156,030

0
246,626,733
7,906,479
11,653,273
266,186,485

137,000,000(224,626,733)(4,551,598)
23,147,876(69,030,455)

137,000,000
11,152,625
30,938,730
682,072
179,773,427
17,382,603

0
10,756,875
78,409,569
1,039,195
90,205,639
175,980,846

137,000,000
395,750(47,470,839)(357,123)
89,567,788(158,598,243)

14,600,560
14,600,560

0014,600,560
14,600,560

02,163,918
2,163,918
12,436,642

60,000,000
060,000,000(60,000,000)(60,000,000)
2,163,918(57,836,082)
72,436,642

IV Effect of Exchange Rate Changes on Cash and Cash Equivalents

1,223

(859)

2,082

V Increase or Decrease in Cash and Cash Equivalents for the Year85,964,913

138,447,615(52,482,702)

VI Cash and Cash Equivalents at Beginning of Year

187,336,824

48,889,209

138,447,615

VII Cash and Cash Equivalents at End of Year273,301,737

187,336,824

85,964,913

II Cash Flows from Investing Activities
1. Revenues from investing activities   1) Revenues from liquidating the endowment   2) Revenues from liquidating specific assets   3) Revenues from sales of fixed assets   4) Refund of deposit and security moneys   Total revenues from investing activities
2. Expenses for investing activities   1) Expenditures for acquisition of the endowment   2) Expenditures for specific assets   3) Expenditures for acquisition of fixed assets   4) Expenditures for deposit and security moneys   Total expenses for investing activities    Cash flows from investing activities

FY2011 Cash Flow Statement

1. General net assets increase or decrease for the year
2. Adjustment to cash flows   1) Depreciation and amortization of long-term prepaid expenses   2) Increase or decrease in allowance for business losses   3) Increase or decrease in allowance for bonus   4) Increase or decrease in allowance for executive officers’ retirement benefits   5) Foreign exchange profit or loss   6) Increase or decrease in accrued revenues   7) Increase or decrease in prepaid expenses   8) Increase or decrease in advances paid   9) Increase or decrease in suspense payments   10) Increase or decrease in accrued payments   11) Increase or decrease in suspense receipts   12) Increase or decrease in deposit received   13) Increase or decrease in prepaid pension expenses   14) Amortization of investment securities   15) Profit on sales of fixed assets   16) Loss on sales of fixed assets   17) Loss on disposal of fixed assets  Subtotal    Cash flows from business activities

III Cash Flows from Financing Activities
1. Revenues from financing activities   1) Revenues from lease obligations   Total revenues from financing activities
2. Expenses for financing activities   1) Expenses for short-term debt   2) Expenses for repayments of lease obligations   Total expenses for financing activities    Cash flows from financing activities

Note: Scope of cash includes cash and cash equivalents.

Japan International Cooperation System Annual Report 201149

Reference Materials

A Brief History of JICS

1989

April

JICS (2 departments and 4 divisions) was founded and opened an office at Ichigaya Honmura-cho, Shinjuku-ku.

AugustJICS began compiling technical specifications and studies for expediting implementation of grant aid for increaseof food production.

December JICS began on-site surveys of grant aid projects.
1990

January

JICS began follow-up studies for grant aid projects.

April

JICS began procurement management services for grant aid projects.

November JICS began procurement and transportation of equipment for technical cooperation.
1991

April

JICS began small-scale procurement of equipment and materials for JICA projects.

November JICS reorganized into 3 departments and 6 divisions.
1992

January

JICS began procurement and transportation of equipment for technical cooperation experts.

A Brief History of JICS

September JICS began dispatch of long-term grant aid researchers.
1993

October

JICS began providing services for cultural grant aid and non-project grant aid projects.

1994

February

JICS office moved to Shinjuku Mitsui Bldg., Nishi-Shinjuku, Shinjuku-ku.

April

JICS reorganized into 3 departments, 5 divisions and 5 offices.

1996

March

JICS office moved to Shinjuku Sanshin Bldg., Yoyogi, Shibuya-ku.

1997

July

JICS began providing services for grant aid for child health projects.

1998

January

JICS began procurement management services for grant aid for increase of food production projects.

March

JICS began providing services for emergency grant aid projects.

February

JICS established a Technical Information Center.

July

JICS reorganized into 3 departments, 1 office and 13 divisions.

October

JICS began support for NGO activities.

2001

April

JICS partially revised its Articles of Foundation.

2002

April

JICS began providing services for grant aid for research projects.

June

JICS began procurement management services for food aid projects.

March

JICS began providing services for grant aid for conflict prevention and peacebuilding projects.

April

JICS office moved to Shinjuku EAST Building, Tomihisa-cho, Shinjuku-ku.

May

JICS reorganized into 3 departments and 11 divisions.

October

JICS began providing services for grant aid for Japanese NGO projects.

1999

2003

JICS reorganized into 2 offices, 3 departments and 8 divisions.
2004

June

JICS reorganized into 3 offices, 2 departments and 3 divisions.

2006

AugustJICS began providing services for grant aid for disaster prevention and reconstruction.

December JICS began providing services for grant aid for community empowerment.
2007

January

JICS established its Office of Management Planning.

April

JICS partially revised its Articles of Foundation.

2008

October

JICS reorganized into 4 offices, 3 departments and 11 divisions.

2009

April

JICS began providing services for Program grant aid for environment and climate change.

July

JICS established Special Operations Office.

April

JICS changed the status of the foundation to general incorporated foundation (not-for-profit)

2012

JICS implemented organizational restructuring (2 offices, 5 departments and 18 divisions structure)

50

Japan International Cooperation System Annual Report 2011

Reference Materials

Board of Directors / Board of Trustees

Board of Directors As of June 27, 2012
President
Vice President
Executive Director
Executive Director
Executive Director
Auditor
AuditorAccounting Auditor

Toru Nakatani
Toshiyuki Ezuka
Minoru Ijima
Yutaka Kitani
Sumiko Yazawa
Tsuyoshi Hinokuchi
Michio Masaki
Kiyoshi Toi

Managing Director, Noble Organic Association
Advisor, Kikkoman Corporation
President, Japan Silver Volunteers Inc.
Director, Tsuyoshi Hinokuchi Tax Accountant Office
Attorney at Law, CITY-YUWA PARTNERS
Certified Public Accountant

Board of Trustees As of June 27, 2012
Shunichi Hiraki
Michiyo Arita
Hajime Suzuki
Masaoki Takeuchi
Makoto Tochigi

MemberYuichi Sawa

MemberMemberKenichi Yanagisawa
Sachiko Yamano

President, The Japan Institute of Economic Feasibility Study
Secretary General, International Cultural InstituteExecutive Vice President, The Overseas Construction Association of Japan, Inc.
President, International Development Center of JapanA part-time lecturer Faculty of Saitama University, A part-time lecturer Faculty ofGakushuin University, Journalist
General Manager of Economic Cooperation Office, The Bank of Tokyo-Mitsubishi UFJ,
Ltd.
Managing Director, General Affairs Department, The Japan Foundation
Vice President, Japan International Cooperation Center

Presidents since JICS was established
Hiroshi Yokota
Shigeru Tokuhisa
Yutaka Nomura
Takahisa Sasaki
Toru Nakatani

April 1989–December 1991
March 1992–March 1997
April 1997–March 2004
April 2004–August 2010
September 2010–

Board of Directors / Board of Trustees

ChairmanMemberMemberMemberMemberChairman of the Board of Trustees since JICS was established
Fumio Watanabe
Shigeru Ishikawa
Hiroshi Matsumoto
Yoriko Meguro
Shunichi Hiraki

Honorary Advisor, Japan Airlines Corporation
Professor Emeritus, Hitotsubashi University
Director, The International House of Japan, Inc.
Professor Emeritus, Sophia University
President, The Japan Institute of Economic Feasibility StudyJapan International Cooperation System Annual Report 2011

April 1989–March 2003
April 2003–March 2005
June 2005–June 2009
June 2009– March 2012
June 2012–51

Reference Materials

Organization Chart(As of November 1, 2012)

Office of Management
Audit

Board ofTrustees

General Affairs
Department

Internal audit

Personnel Affairs
Division

Personnel management, office regulations, personnel training,
employee remuneration management, employee welfare,occupational health, labor union, dispatch of experts

General Affairs
Division

Administration of the Board of Directors and the Board of Trustees,administration of the organization, document control, public relations, overall business coordination, internal regulations, legal affairs,
statistics, information control, security measures, social contribution

and settlement of accounts, financial planning, cash
Finance and Account- Budget
management, facility and property management, coordination
ing Divisionof contracts

Planning and
Coordination
Department
Board ofDirectors

President

Vice
President

Management
Planning and
Coordination Division

Business analysis, business planning, mid-term strategy,
operational coordination of common matters and generalaffairs in first, second and third management department

Quality Management
Division

Buisness quality management in first, second and third
management department, accumulation of know-how andcompilation of basic business documents

First Construction Grant aid for community empowerment, Grant aid for disaster
Management Division prevention and reconstruction, etc.

Organization Chart

First Management
Department

Second Construction Grant aid for community empowerment, Grant aid for disaster
Management Division prevention and reconstruction, etc.
aid for community empowerment, Grant aid for disaster
Third Construction Grant
prevention and reconstruction, Program grant aid for environment
Management Division and climate change, etc.
assistance for the food security project forFirst Procurement Grant
underprivileged farmers (2KR), Grant assistance for the foodManagement Division aid project (KR)

Grant assistance for the food security project for
Second Procurement underprivileged
farmers (2KR), Grant assistance for the foodManagement Division aid project (KR)Senior Director
GeneralSecond Management Department
AuditorAccounting
AuditorThird Procurement Non-project grant aid, Cultural grant aid
Management DivisionFirst Special Project Program grant aid for environment and climate changeManagement Division

Third Management
Department

Second Special
Project Management
Division

Program grant aid for environment and climate changeFirst Country
Assistance Division

Projects in specific region

Second Country
Assistance Division

Projects in specific region

International
Programs with international agencies and organizations, etc.
Organization Division
Grant and Loan
Cooperation Support
Division

Support of procurement by yen loans

Technical Cooperation Support for technical cooperation and procurement
Support Division
Office of Contract
Examination

52

Japan International Cooperation System Annual Report 2011

Handling of fundamental matters in contract procedures andexamination of appropriateness in tendering and contract
procedures, contract review committee

Reference Materials

The Articles of Incorporation ofJapan International Cooperation System (JICS)
Chapter 1. General Provisions
Article 1 (Name)	This corporation is called Japan International Cooperation System (JICS)(hereinafter referred to as the “Foundation”).

Article 2 (Offices)	The Foundation shall locate its principal office in Shinjuku-ku, Tokyo,
Japan.

Chapter 2. Purposes and Business
Article 3 (Purposes)

Article 4 (Business)

Article 10 (Restrictions on Disposal of Surplus)
The Foundation may not distribute any surplus.

1	The Foundation shall conduct the following businesses in order to accomplish the purpose described in the preceding article:(1) Procurement services in the field of international cooperation business;(2) Management services in the field of international cooperation business;(3) Consultancy services in the field of international cooperation business;(4) Research and studies in the field of international cooperation business;(5) Support to NGO, etc. relating to international cooperation activities;(6) Dissemination and enlightenment of knowledge concerning international cooperation activities; and(7) Other businesses necessary to achieve the purpose of the Foundation.
2	Business described in the preceding paragraph shall be conducted inJapan and abroad.

Chapter 3. Assets and Accounting
Article 5 (Kinds of Assets)1	The Assets of the Foundation shall consist of endowment and otherassets.
2	The endowment shall consist of assets which the Board of Directors
resolved as endowment.
3 Other assets shall be assets other than endowment.

Article 6 (Management, Investment and Disposal of Assets)1	The President shall manage and invest the assets of the Foundation
with the care of good manager to accomplish the purposes of theFoundation, and its management and investment methods shall be determined by the Rules of Management and Investment of Assets whichshall be decided by the resolution of Board of Directors.
2	Should unavoidable circumstances arise, part of the endowment may
be disposed of or removed with the prior approval of the Board of
Directors and the Board of Trustees.

Article 7 (Business Year)	The business year of the Foundation shall commence on April 1 every
year and end on March 31 of the following year.

Article 8 (Business Plan and Income and Expenditure Budget)1	The President shall prepare the business plan and the income andexpenditure budget of the Foundation and they must be approved by
the Board of Directors no later than the day immediately preceding thecommencement date of each business year. The same shall apply inthe event of any changes thereto.
2	Documents described in the preceding paragraph must be kept in theprincipal office until the end of applicable business year.

Article 9 (Business Report and Settlement of Accounts)

1	With respect to the business report and the settlement of accounts, thePresident shall prepare the documents set forth below after the end ofeach business year, which shall be audited by the Auditors, followed by
the audit of Items (3) to (5) by the Accounting Auditors. Upon completion of audit, all of these documents must be approved by the Board of
Directors.
(1) Business report;(2) Detailed statement on the business report;(3) Balance sheet;

Chapter 4. Trustees
Article 11 (Quorum)

The Foundation shall have five to eleven Trustees.

Article 12 (Election and Dismissal of Trustees)1	In accordance with the provisions of Articles 179 to 195 of Act on General Incorporated Associations and General Incorporated Foundations,
Trustees shall be elected and dismissed by the Board of Trustees.
2 Trustees shall meet all of the following requirements:(1) Total number of Trustees who fall under any of the following conditions shall not exceed one-third of total number of Trustees.
		 a.	Trustee and its spouse or relatives within the third degree of lineal
kinship;		 b. Trustee and person who are in de facto marriage with the Trustee;		 c. Employee of Trustee;		 d.	Person who does not fall under b or c and who makes a living byreceiving payments or other assets from the Trustee; or		 e. Spouse of the person who falls under c or d.
		 f.	Relative who is within the third degree of lineal kinship and whoshares a livelihood with the person who falls under any of theconditions under b through d.
(2) Total number of Trustees who holds any of the following positionsin the organization identical to the Foundation (except for publicservice corporation) shall not exceed one-third of total number ofTrustees.
		 a. Executive Director
		 b. Employee
		 c.	Director other than Executive Director (representative or administrator of the organization that is not a juristic person if suchorganization prescribes any representative or administrator) or
member who performs the business		 d.	Staff (except the member of the Diet and member of assembly of
local authority) of the following organizations:			 a National agency
b Local authorityc Independent administrative agency as provided in Paragraph 1
of Article 2 of Act on General Rules for Independent Administrative Agency
d National university corporation as provided in Paragraph 1 of
Article 2 of National University Corporation Act or inter-university research institute corporation as provided in Paragraph 3 ofArticle 2 of National University Corporation Act
e Local independent administrative agency as provided in
Paragraph 1 of Article 2 of Local Independent Administrative
Agency Act
f Public corporation or semi-governmental corporation

The Articles of Incorporation of Japan International Cooperation System (JICS)

	The purposes of the Foundation are to perform the procurement andmanagement services in the field of international cooperation businessin order to contribute to international peace and stabilization.

(4) Profit-and-loss statement (statement of net worth); and(5) Detailed statement on the balance sheet and profit-and-loss statement (statement of net worth)2	Out of the approved documents described in the preceding paragraph,
Items (1), (3) and (4) must be reported to the annual meeting of Boardof Trustees; provided, however, that in the case any of such documents
does not fall under any of the requirements described in Article 48 of
Enforcement Regulation of Act on General Incorporated Associationsand General Incorporated Foundations applied mutatis mutandis pursuant to Article 64 of said Enforcement Regulation of Act, documents
excluding Item (1) must be approved by the annual meeting of Board ofTrustees instead of reporting to the annual meeting of Board of Trustees.
3	Documents described in Paragraph 1 and following documents shall be
kept in the principal office for five years. Articles of Incorporation shallalso be kept in the principal office at all times.
(1) Audit report; and(2) Financial audit report

Article 13 (Term of Office of Trustees)1	The term of office of Trustees shall be until the end of the annual meeting of Board of Trustees for the final business year out of the businessyears which end within four years from the time of their election.
2	The term of office of the Trustee, who is elected as an alternate of theTrustee who resigned before the expiration of his/her term of office,shall be the remaining term of office of such resigned Trustee.
3	In case total number of Trustees falls below the quorum prescribed in
Article 11, Trustees shall have their rights and obligations as Trustee
even after their resignation or expiration of their term of office until theirsuccessor assumes office.

Japan International Cooperation System Annual Report 201153

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Article 14 (Remuneration, etc. to Trustees)	Trustees may receive remuneration, etc. calculated by criteria of payment of the remuneration, etc. determined separately by the Board ofTrustees.

Chapter 5. Board of Trustees
Article 15 (Structure)

The Board of Trustees shall consist of all of the Trustees.

The Articles of Incorporation of Japan International Cooperation System (JICS)

Article 16 (Rights)

The Board of Trustees shall resolve the following matters:(1) Election and dismissal of Executive Directors, Auditors and Accounting Auditors;(2) Remuneration, etc. of Executive Directors and Auditors;(3) Criteria for payment of remuneration, etc. to Trustee;(4) Approval of the balance sheet and profit-and-loss statement (statement of net worth);(5) Changes to these Articles of Incorporation;(6) Disposal of residual assets;(7) Approval of disposal or removal of endowment; and(8) Other matters prescribed in law or these Articles of Incorporation asa matter which must be resolved by the Board of Trustees.

Article 17 (Convening of Meetings)

	The Board of Trustees shall hold the annual meetings in June every year.
Should the needs arise, the Board of Trustees shall hold the extraordinary meeting.

Article 18 (Convocation)

1	Unless otherwise prescribed in law, the Board of Trustees meetings shallbe convened by the President pursuant to the resolution of the Board of
Directors.
2	Trustees are entitled to request the convocation of the Board of Trustees
meeting by indicating the purpose and reason for convening the Boardof Trustees meeting to the President.

Article 19 (Resolution)

1	The resolution of the Board of Trustees shall be adopted with the attendance of majority of Trustees and with the votes of majority of Trustees
present excluding the Trustees who have a special interest in the resolution.
2	Notwithstanding the provision of the preceding paragraph, following resolution shall be adopted by the votes of two-thirds or more of
the Trustees excluding the Trustees who have a special interest in the
resolution:(1) Dismissal of an Auditor;(2) Criteria for payment of remuneration to a Trustee;(3) Changes to these Articles of Incorporation; and(4) Other matters prescribed in law.
3	With respect to the resolution for proposal on the election of Executive
Director or Auditor, the resolution described in Paragraph 1 is required
for each candidate. In case the number of candidates for Executive
Director or Auditor exceeds the quorum prescribed in Article 21, theExecutive Director or the Auditor will be elected from among the candidates who have obtained a majority of votes in the order of candidates
with the most number of votes until it reaches the quorum.

Article 23 (Duties and Rights of Executive Directors)

1	The Executive Directors constitute the Board of Directors and shall carryout the duties pursuant to the law and these Articles of Incorporation.
2	The President shall represent the Foundation and carry out the duties pursuant to the law and these Articles of Incorporation. The Vice
Presidents shall respectively carry out the duties determined separatelyby the Board of Directors.
3	The President and the Vice Presidents shall report the progress of theirperformance of their duties to the Board of Directors at least twice eachbusiness year with more than 4-month interval between each report.

Article 24 (Duties and Rights of Auditors)

1	The Auditors shall audit the Executive Directors’ performance of theirduties and make an Audit Report pursuant to the law.
2	The Auditors may request the Executive Directors and the employees
for a business report and may conduct investigation on the businessand financial condition of the Foundation at any time.

Article 25 (Duties and Rights of Accounting Auditor)

1	The Accounting Auditor shall audit the balance sheet, profit-and-loss
statement (statement of net worth) and detailed statement of each ofsuch documents and shall make an Accounting Audit Report pursuant
to the law.
2	Accounting Auditor may view and copy the following items and may request the Executive Directors and the employees to report any mattersrelating to accounting:(1) Accounting book or related information prepared in writing if it isprepared in writing; and(2) Accounting book or related information in electronic record prepared by method prescribed in the law if it is prepared in electronic
record.

Article 26 (Term of Office of Directors and Accounting Auditor)

1	The term of office of Executive Director shall continue until the closingof annual meeting of the Board of Trustees for the final business year
out of the business years that end within two years of his/her appointment.
2	The term of office of Auditor shall continue until the closing of the annual meeting of Board of Trustees for the final business year out of thebusiness years that end within four years of his/her appointment.
3	The term of office of Executive Director or Auditor elected as an alternate shall continue until the end of the term of office of his/her predecessor.
4	In case where the number of Executive Directors or Auditors falls below
the quorum stipulated in Article 21, an Executive Director or Auditor
shall continue to have his/her rights and obligations as Executive Director or Auditor even after his/her resignation or expiration of his/her termof office until his/her successor assumes office.
5	The term of office of Accounting Auditor shall continue until the closingof the annual meeting of Board of Trustees for the final business yearthat ends within one year of his/her appointment; provided, however,that such Accounting Auditor shall be deemed re-elected if the resolution which decides otherwise is not adopted at such annual meeting ofBoard of Trustees.

Article 27 (Dismissal of Directors and Accounting Auditor)

Article 21 (Appointment of Directors)

1	If any of the following applies to a Director, such Director may be dismissed by a resolution of the Board of Trustees:(1) Breach of his/her duties or failure to conduct his/her duties(2) Difficulty in, or inability to cope with, the performance of his/herduties due to mental or physical disability
2	If any of the following applies to an Accounting Auditor, such Accounting Auditor may be dismissed by a resolution of the Board of Trustees:(1) Breach of his/her duties or failure to conduct his/her duties(2)Misconduct which is inappropriate for Accounting Auditor(3) Difficulty in, or inability to cope with, the execution of his/her duties
due to mental or physical disability
3	The Auditor may dismiss the Accounting Auditor with the approval of
all Auditors in case any of the items under Items (1) to (3) of preceding
paragraph applies. In case of dismissal, the Auditor shall report such fact
and reason for dismissal to the first Board of Trustees meeting held after
the dismissal.

Article 22 (Election of Directors and Accounting Auditors)

Article 28 (Remuneration, etc. to Directors and Accounting
Auditor)

Article 20 (Minutes)

Minutes of the Board of Trustees shall be made as stipulated by law.

Chapter 6. Directors and Accounting Auditors1	The Foundation shall have the following Directors:
Executive Directors Between three and seven.
Auditors
No more than two.
2 One of the Executive Directors shall become the President.
3	Out of the Executive Directors other than the Executive Director who
becomes the President, no more than three Executive Directors shallbecome the Vice Presidents.
4 The Foundation shall appoint an Accounting Auditor.
1	The Executive Directors, the Auditors and the Accounting Auditors shallbe elected by the Board of Trustees.
2	The President and the Vice Presidents shall be elected by the resolutionof Board of Directors from among the Executive Directors.

54

3	The total number of Executive Directors having a relative who is also
an Executive Director shall not exceed one-third of the total number of
Executive Directors.

1	Remuneration, etc. may be paid to Directors and Auditors in theamount calculated pursuant to the standards for payment of remuneration, etc. to be separately decided by the Board of Trustees within the
total amount to be separately decided by the Board of Trustees.
2	Remuneration, etc. to Accounting Auditor shall be decided by the Boardof Directors by a majority of votes of Auditors.

Japan International Cooperation System Annual Report 2011

Reference Materials

Article 29 (Exemption from Liability or Limitation of Liability)

Chapter 7. Board of Directors

Article 38 (Disposal of Residual Assets)

	The residual assets of the Foundation in case of liquidation of theFoundation shall be donated to the juridical person provided in Item 17of Article 5 of the Act on General Incorporated Associations and General
Incorporated Foundations, national government or local authority.

Chapter 10. Method of Public Notice
Article 39 (Method of Public Notice)1	Public notices by the Foundation shall be made through electronic
public notice.
2	In case that public notice cannot be made electronically due to accidents and other unavoidable reasons, public notice shall be made byplacing such notice in the official gazette.

Supplementary Provision

Article 30 (Structure, etc.)

The Board of Directors shall consist of all of the Executive Directors.

Article 31 (Authority)

The Board of Directors shall perform the following duties:(1) Decision on the performance of work of the Foundation(2) Supervision over the Executive Directors’ performance of their duties(3) Selection and dismissal of the President and Vice Presidents

Article 32 (Convocation)

1 The Board of Directors shall be convened by the President.
2	If the post of President is vacant or the President is involved in an accident, each of the Directors shall convene the meeting on behalf of the
President.

Article 33 (Resolution)

1	Resolution of the Board of Directors shall be adopted with the attendance of majority of Executive Directors and with the votes of majorityof Executive Directors present excluding those having a special interestin the resolution.
2	Notwithstanding the preceding paragraph, the resolution of the Boardof Directors shall be deemed to have been adopted if the requirements as stipulated in Article 96 of the Act on General Incorporated
Associations and General Incorporated Foundations as applied mutatis
mutandis pursuant to Article 197 of such Act have been fulfilled.

Article 34 (Minutes)

1 Minutes of the Board of Directors shall be made as stipulated in the law.
2	The President and the Auditors present at the Board of Directors meeting shall sign their names and affix their seals on such minutes.

1	These Articles of Incorporation shall come into force on the date ofregistration of establishment of a public incorporated organization as
defined in Paragraph 1 of Article 106 of the Act on Arrangements ofRelevant Acts Accompanying the Enforcement of the Act on General Incorporated Associations and General Incorporated Foundations and the
Act on Authorization of Public Interest Incorporated Associations andPublic Interest Incorporated Foundations as applied mutatis mutandis
pursuant to Paragraph 1 of Article 121 of such Act.
2	Notwithstanding the provisions of Article 7 of the Act on Arrangementsof Relevant Acts Accompanying the Enforcement of the Act on General
Incorporated Associations and General Incorporated Foundations andthe Act on Authorization of Public Interest Incorporated Associations
and Public Interest Incorporated Foundations, in the event that theregistration for the dissolution of special civil law corporation and theestablishment of general incorporated association or general incorporated foundation take place as provided in Paragraph 1 of Article 106 ofsuch Act as applied mutatis mutandis pursuant to Paragraph 1 of Article
121 of such Act, the date immediately preceding the date of registration
for dissolution shall be the final date of the business year and the dateof registration for establishment shall be the starting date of the business year.
3	The first President of the Foundation shall be Toru Nakatani, the first Vice
President shall be Toshiyuki Ezuka and the first Accounting Auditor shallbe Kiyoshi Toi.
4	The first Trustees shall be the following:Michiyo Arita, Hajime Suzuki, Masaoki Takeuchi, Makoto Tochigi
Tetsuya Nakao, Shunichi Hiraki, Kenichi Yanagisawa and Sachiko Yamano
5	The Executive Directors and Auditors who come into office on the dateof registration shall be the following:
Executive Director: Toru Nakatani, Toshiyuki Ezuka, Yutaka Kitani, Minoru
Ijima and Sumiko Yazawa
Auditor: Tsuyoshi Hinokuchi and Michio Masaki

The Articles of Incorporation of Japan International Cooperation System (JICS)

1	The Foundation may exempt the liability of Executive Directors andAccounting Auditors under Paragraph 1 of Article 111 of the Act onGeneral Incorporated Associations and General Incorporated Foundations as applied mutatis mutandis pursuant to Paragraph 1 of Article
198 of such Act with the resolution of the Board of Directors pursuant
to Paragraph 1 of Article 114 of such Act as applied mutatis mutandis
pursuant to Article 198 of such Act up to the amount obtained by subtracting the minimum liability amount prescribed in the law from theamount of liability of such Executive Directors and Accounting Auditors.
2	The Foundation may enter into contracts with Outside Directors andAccounting Auditor which limit the liability of the Outside Directors
under Paragraph 1 of Article 111 of the Act on General Incorporated
Associations and General Incorporated Foundations as applied mutatis
mutandis pursuant to Article 198 of such Act with the resolution ofBoard of Directors pursuant to Paragraph 1 of Article 115 of such Act asapplied mutatis mutandis pursuant to Article 198 of such Act; provided,
however, that the limitation of liability based on the contracts shall be
the minimum liability amount prescribed in the law.

Chapter 8. Advisor
Article 35 (Advisor)

1 The Foundation may have Advisors not exceeding five persons.
2	The Board of Directors shall appoint the Advisors from among academic
experts, etc. after deciding on their term of office.
3	The Advisors shall work without any remuneration; provided, however,that Advisors are entitled to receive any expenses which are necessary
to perform their duties.
4	The Advisors may provide advices and comments in response torequests from the President.

Chapter 9. Amendment to Articles of Incorporation
and Dissolution of the Foundation
Article 36 (Amendment to Articles of Incorporation)

1	Amendment to these Articles of Incorporation may be made with theapproval of Board of Trustees.
2	The preceding paragraph shall also apply to Articles 3, 4 and 12 of these
Articles of Incorporation.

Article 37 (Dissolution)

	The Foundation shall be dissolved if the Foundation is unable to achieve
its purposes due to loss of endowment or for other reasons prescribedin the law.
Japan International Cooperation System Annual Report 201155

Reference Materials

Compliance

JICS’ Compliance Policy
JICS implements procurement and other operations in the international cooperation field to aim to contribute to peace and stabilization of the international society.
These operations encompass a wide range of stakeholders,
including the Government of Japan, Japanese citizens, recipient
governments, the citizens of recipient countries, tenderers, contractors (suppliers, construction companies, consultants, etc.), andemployees. It may be said that JICS’ mission hinges on how well it isable to help stakeholders benefit from these operations.
JICS’ procurement operations are equivalent to public procurement and must be performed in an appropriate manner ensuringtransparency and fairness. From this perspective, compliance is not
only the cornerstone of JICS’ organization and operations but may

also be seen as something that leads to increased benefits for stakeholders, and thus ranks as one of JICS’ most important issues.
To strengthen compliance, we place the fulfillment of the JICS
Vision (please refer to “Mission, Vision and Value” on the inside front
cover of this report) as our primary objective. At the same time, in
accordance with the JICS Code of Conduct, we are building systems
to ensure a high level of fairness and transparency in the executionof our operations, implementing training programs with the goal ofpromoting consciousness change and skills enhancement among
all employees, and conducting appropriate organizational administration. In addition, we are working to ensure proper implementation of projects in accordance with guidelines related to operational
execution.

Compliance

JICS Code of Conduct
Based on the precepts of the JICS Mission, Vision and Value, we
pledge to act in accordance with the ten principles shown below,
with the goal of promoting higher-quality international cooperation.
1. Behaving in accordance with our responsibilities as a public
service corporation
We will act responsibly based on awareness of our role as an organization involved in international cooperation, to meet society’s
expectations toward us as a public-service corporation.
2. Providing high-quality services
We will endeavor to provide high-quality services in a timely andeffective manner that are valuable in the implementation of international cooperation and which ensure the satisfaction and trust of
stakeholders.
3. Strictly observing laws and rules
We will strictly observe all relevant laws, internal rules, societal
norms and international rules. Furthermore, we will act according tosocial common sense and will not engage in inappropriate conduct.
We will report to or consult the responsible person specified in therule upon discovering or committing any violation of laws, rules etc.
4. Exercising due consideration for local conditions
In our overseas activities, we will observe local laws and exercise
due consideration for local conditions, including traditions, customs,
culture and the environment.
5. Practicing information disclosure
To ensure greater transparency in the management of our operations, we will maintain a proactive stance toward information

disclosure covering such areas as details of our projects and ouradministrative situation.
6. Managing information appropriately
We will strictly manage all information in our possession, including
personal information, through compliance with laws and relevant
rules concerning the protection of personal information, the implementation of information security measures and strict adherence toconfidentiality obligations..
7. Respecting human rights
We will respect human rights in all circumstances and will not discriminate on the basis of sex, age, nationality, race, ethnicity, beliefs,
religion, social status or physical disability..
8. Acting resolutely in response to anti-social groups
We will adopt a resolute stance toward anti-social groups or organizations that threaten social order or safety.
9. Working to protect the environment
Based on awareness that addressing environmental problems is an
important part of our mission, we will undertake proactive efforts on
our own initiative that contribute to environmental protection.
10. Creating a safe and satisfying workplace environment
To maintain orderly workplaces and enable officers and employees
to work to the best of their abilities, we will strive to build safe andsatisfying workplaces. To ensure the safety of officers and employees, both in Japan and abroad, we will develop a crisis management
system and strive to achieve safe management at all times.

Compliance-related Measures
To fulfill the JICS Code of Conduct shown above, as an organization
JICS has formulated the following provisions and is building up its
compliance systems.
P JICS promotes compliance through the activities of the Compliance Committee as well as through the establishment of working
groups as deemed necessary to deal with specific key issues.
P We have established the Office of Management Audit, which undertakes internal audits. In addition, external audits are conducted by certified public accountants and certified tax accountants.
P We have established the Office of Contract Examination, which
examines the adequacy of procurement-related procedures(tenders, contract administration, etc.).
P We established a whistleblower system with the goal of preventing the occurrence of legal violations as well as facilitating appropriate responses to reports of compliance violations.

P To ensure orderliness and discipline in a fair workplace, JICS has
implemented measures to prevent and eliminate harassment behavior, has assigned a counseling staff internally and implements
educational programs for employees.
P In response to overseas travel alerts released by the Ministryof Foreign Affairs, JICS holds safety countermeasure meetings
to consider and confirm the safety and adequacy of overseas
operational travel by employees and to deliberate on safety
countermeasures and provides safety countermeasure briefings
for employees.
P JICS has established the Health Committee, which works toensure employee safety and health in the workplace and implements activities aimed at maintaining a comfortable working
environment.

Personal Information Protection Measures
JICS clearly specifies its personal information protection policy, thetypes of personal information it is obligated to protect, and theactions it takes that are necessary for the protection of personal
information. With the goal of ensuring that administrative systems
comply with these policies, JICS has formulated a set of basic regulations for the protection of personal information. In relation to these
personal information protection measures, on June 17, 2011, JICS
received accreditation under the PrivacyMark System administered56

by the Japan Institute for Promotion of Digital
Economy and Community (JIPDEC). On an
organization-wide basis, JICS will continue tohandle personal information in an appropriatemanner, while at the same time working tofurther increase awareness among its employees of issues related to personal information
protection.

Japan International Cooperation System Annual Report 2011

Outline of
JICS

Name of Organization:
Japan International Cooperation System (JICS)
Head Office: Shinjuku EAST Building, 10-5, Tomihisa-cho, Shinjuku-ku,
Tokyo 162-0067, JAPANMain Contact Information and Website:
Tel: +81-3-5369-6960
Fax: +81-3-5369-6961
E-mail: jics@jics.or.jp
URL: http://www.jics.or.jp/jics_html-e/index.html
President:
Toru Nakatani
Vice President:
Toshiyuki Ezuka
Date of Establishment: April 12, 1989
Endowment:¥387 million
Number of Employees:
185 (as of April 1, 2012)

P Project Offices (24 offices)

Afghanistan
Nepal

SenegalMali
Burkina Faso
Ghana
South Sudan

Palestine
Nigeria

Cameroon
UgandaLesothoSwaziland

Djibouti
Ethiopia

Viet Nam
Laos
MyanmarIndonesia

MalawiJapan International Cooperation System
Annual Report 2011
Published November 9, 2012 (English Edition)
Compiled and published by Japan International Cooperation System
Shinjuku EAST Building, 10-5, Tomihisa-cho, Shinjuku-ku, Tokyo 162-0067, JAPAN
Tel: +81-3-5369-6960
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