Procedures for using the car

J-PARC center Users office1１．Outline

Due to the dangers of riding rental cycles at night or in bad weathers ,J-PARC center users office offer a freeshared car rental service as the transportation for J-PARC ⇔ the West area of TokaiCampus(Ibaraki Quantum Beam Research Center, Tokai Dormitory and KEK Tokai building#1).
Reservations♦The basic rental periods: ①9:00~13:00,②13:00~17:00,③17:00~9:00(the next day),④9:00~9:00(the next day)
♦If it is available, The following reservations are also possible.
①＋②

②＋③

①＋③

①＋②＋③①Morning

9時

17時

13時

9時

軽自動車（４人乗り）
スズキ エブリィ②Afternoon③Night time

Users office counter business hour

Receive/
Return the key

Receive/
Return the key

Receive/
Return the key

2２．About the available area
（１）You can only drive ‘inside the area’(mentioned below). However, there are some exceptions.
Please contact J-PARC center Uses office(j-uo@ml.j-parc.jp) for details.
【Definition of ’inside the area’】
Within Tokai campus including JAEA nuclear research institute site ⇔The West area of Tokai campus(Ibaraki Quantum Research Center(IQBRC),Tokai dormitory and KEK Tokai building#1 )【Exceptions that the car is allowed to use ‘outside the area’】♦driving from the accommodations(JAEA Masago dormitory and The university of Tokyo Hamon dormitory)
to laboratories♦transporting experimental equipment♦procuring materials relating to experiment preparation【Definition of ‘outside the area’】
Within Tokai Village and up to the cities next to Tokai village if needed.

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３．Reservation Procedures
Please make a reservation with the following flow.
①Send an E-mail to J-PARC center Users office(j-uo@ml.j-parc.jp) with the information below. It must be atleast 5 business days in advance.
♦ Subject: ‘Shared car rental reservation’♦ Name of the person in charge of the facility♦ The date of use and the preferred rental periods(①morning②afternoon③night time④1 day *pleaserefer to page2)② The Users office will reply whether your reservation can be made or not. If it can be made, the URL of thesending and receiving system will be attached in the e-mail.
③ Download ‘Vehicle driving registration application form’ from the system and fill out.
④Obtain a permission from the person in charge of the facility to use the shared car.
* The signature of the person in charge of the facility and the date of the approval are necessary in theapplication form.Please refer to the example entry.
⑤Upload *the documents(refer to P5) to the system and send the URL to the user’s office(j-uo@ml.jparc.jp) .
⑥When you receive the approval e-mail from Health and Safety Office(Tokai),your reservation procedure is
4completed successfully.

≪ The documents to be submitted≫♦Vehicle driving registration application form’ (with the name of the person in charge and the approvaldate)♦A copy (both its front and back)of the driver’s license (It will be discarded right after confirming theexpiration date.)
様式：Vehicle driving registration application form

the example entry◎‘Scheduled date of use’ can be from the date of the reservation to the end of the fiscal year OR
to the expiration dateof your driver’s license(please choose the earlier date).
◎You do not have to apply again until the date above if it is approved.
◎You can make same-day reservations from the second time.(only if you use it ‘inside the area’which is mentioned on page3.)

４．The flow of emergency♦Please inform the person in charge of the facility immediately if an accident occurred. (Please confirm thephone number beforehand.)♦The flow chart is kept in the file case.

5５． Insurance Contents
Unlimited coverage for bodily injury, property damage and personal injury.
６．Receiving and returning the key♦Please visit J-PARC center users office within the business hours(9:00~17:00).During night time andholidays, visit the front desk of Tokai dormitory.
Your driver’s license will be required to receive the key.
※Make sure to be on time to return.
７．Rules of driving and reservations①Drivers must get tested with an alcohol detector and need to fill out in the record book at the users
office(on weekdays from 9:00 to 17:00).If it is out of business hours, please test with the alcohol
detector in the case for rental and send a photo of the result to the users office by e-mail(j-uo@ml.jparc.jp).
②Please follow the traffic rules inside J-PARC .
③Please follow the rules of entering and exiting J-PARC.
④Next reservations must be after the date of the previous ones.
⑤Please do not occupy reservations in the same group.
⑥We might have to cancel the approval if there is any complaint with driving manners.

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