Application Guideline forCollaborative Video Making Program 2024
“Create one video together!”1.

Introduction
Gifu University launched four joint degree programs (master’s and PhD) with the Indian

Institute of Technology Guwahati (IITG, India) and the Universiti Kebangsaan Malaysia (UKM,Malaysia) in April 2019 to advance internationalization and enhance its educational and researchstrengths. The programs require students to study at overseas partner universities and the standard
period (term) of the programs are 2 and 3 years for master’s and PhD, respectively. The purpose of theCollaborative Video Making Program is to inspire participants to get more familiarized with Gifu
University. We hope that the participants of this program will become a “bridge” among three
institutions, and play an important role in building a strong partnership in years to come.
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OutlineIn this program, students from Gifu University or Nagoya University (2 students), IITG (1student) and UKM (1 student) work in a group to shoot videos by using their smartphones. The video
contents are then edited by a video editing company into a single video piece. The completed videos
will be presented and evaluated at webinar held in December.
In this program, conversations and coordination by group members are done in English. The aimof this program is to raise students’ interest in international exchange, and help them improve theircommunication skills and power of thinking. We hope that taking part in this program become aninvaluable asset to all participants. The guidance on video filming techniques will be provided by avideo editing company called, “140 Element” (https://www.140element.com/).
Through this program, you can “communicate” with people overseas through the internet, “work”
together towards the same goal (theme), jointly “create” videos with people overseas, and “experience”
a shared sense of accomplishments in creating one piece of work. Your joining of this program willremain one of the most unforgettable experiences in your life. We hope that the program will inspire
you to take your first stride into the global community.

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3. About Program○Eligibility
Full-time student
Gifu University, Nagoya University, Tokai National Higher Education and Research System / Indian Institute ofTechnology Guwahati / Universiti Kebangssan Malaysia
Applicant can understand English, writing and reading.
Applicant can attend whole program.
Applicant understands a smartphone is the only shooting device allowed.
Applicant can attend online meetings with turning on camera.
Applicant has no objection to publish program photos for PR.
Note: Editing knowledge is not necessary because a professional company will edit videos in this program. Shooting
or editing with special devices owned by the participants is prohibited since the videos of each group are evaluatedin the final competition.

○ThemeThinking about SDGs
Let’s express nearby SDGs things such as in your campus in one story!

○Entry feeFree○Shooting Rules and Video Editing Flow
We will ask you to use your smartphone's video recording function to take videos. Filming using
other equipment is prohibited as it would result in differences in the resolution and quality of the video,
thus, will not be deemed fair.
Instructions for filming methods (video recording lectures) will be provided by the video editing
company, “140 Element.” The company will provide guidance for individual groups according to their
themes and proposed projects. Participants will be given instructions from the company regarding how
to take a video which may best suit the themes of each group. During a shooting, unauthorized andillegal filming is prohibited, and guidance/supervision/confirmation of the filming will beprovided/conducted by the supervisors in each group to ensure that personal information is not violated
during filming.
Group leaders share all videos taken by each member to the video editing company for editing. Agroup leader can confirm the video only once before the video is considered to be a finished product.
The presentation in December 2024 will begin with explanations for themes, purposes and contents ofthe video, and conclude with a projection of works on the screen. Video works will be evaluated by2

university officials and business representatives.
○Schedule
Cooperative workshop to make video stories among students from 3 countries for a long period from July toDecember
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Selection of participants

Application deadline: June 9th, 2024
Announcement: 4th week of June

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July 11th, 2024

Kick-off meeting

Reconfirmation of rules, daily communication, etc.

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AnnouncementofteamJuly 12th, 2024

members

Announcement of teams, each group will have a face-to-face meeting
before the 1st workshop, watch a video on how to proceed, role ofmembers, decide a password for allocated FTP service, etc.

1st Workshop

August 7th or 8th or 9th, 2024

by a creative agency

All members of each team will participate in this session. The
participants will confirm the meaning of shooting in one team and theirroles and, learn how to shoot with their smartphone.

4SDGs-related lectures

August 23rd and 30th, 2024
A total of two hybrid lectures on SDGs will be held by two instructors.

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2nd Workshop

September 4th or 5th or 6th, 2024

by a creative agency

All members of each team will participate in this session.

3rd Workshop

October 2nd or 3rd or 4th, 2024

by a creative agency

Only team leader will participate in this session to talk with thecreative agency.
All moving images for editing a video are basically prepared by thisday.

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Video editing by 140 ELE.

For one month of November
140 ELE. will edit videos in order of teams.
You will be asked to check the video on your allocated FTP whencompleted.
Please look forward to it!

8Competition

1st week of December
Each team will give a presentation on why they decided the theme andstory of the video. The best video will be selected based on theevaluations such as the strict accordance with rules, performance ofyour presentation and video.

*Schedule is subject to change considering circumstances of members.

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○Notes- If you fail to meet the deadlines set in this program, you may be denied participation inthis program or the instruction provided in this program.
- You will be required to submit a signed “Letter of Consent for the Use of Portrait Right,Copyright, and Personal Information” in order to participate.
- Please pay enough attentions while making a video of people or filming in public places.
Participants must obtain all the necessary permissions for filming on their own by“Participant Release Form”.
- Copyrights of final products are transferred to Gifu University Organization for
Promotion of Glocalization (GU-GLOCAL).
○Application-Please submit the Application form on the Microsoft Forms.
https://forms.office.com/r/UjebbaVT5x- Deadline: 9th June 2024
4. Contact/Inquiry
About the Program and post-application process at Gifu University:
gutenkai@t.gifu-u.ac.jp

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