6 7th Zonta Club of Sendai I financial assistance for overseas academicpresentations by Tohoku University female grad students
Nurturing next generation

Application Guidelines

Graduate students(females only)(1) Aim and purpose
To celebrate Tohoku University’s centenary in 2007, Zonta Club of Sendai I, an organization that aims topromote international understanding and community service and to improve the status of women insociety, has continuously endowed the “Zonta Club of Sendai I Rose Assistance”*1 as a fund for assistingfemale graduate students enrolled at Tohoku University as a way of supporting promising talent capable ofplaying an important role in society. This program’s name was changed in 2017 to reflect its focus on
nurturing women with potential to become leaders in society, and in 2022 the program started using thecurrent name.
The Tohoku University DEI Center uses this fund to help female graduate students cover the costs ofparticipation*2 in international academic conferences where they will present their research. The purposeof this is to cultivate female talent who can play active roles on the world stage and to advance genderequality at Tohoku University.
*1 The program’s title was changed to “Sendai I Zonta Club Tohoku University Graduate School Female Students Travel SupportProject” in 2012 and to “Zonta Club of Sendai I financial assistance for overseas travel by Tohoku University female graduatestudents” in 2017. It was changed to its current title, “Zonta Club of Sendai I financial assistance for overseas academicpresentations by Tohoku University female grad students” in 2022.
*2 This refers to various expenses paid regarding the student’s participation in an academic conference to present her research
results, such as participation fees, registration fees, travel expenses, and the like.

(2) Eligibility to apply
Female graduate students enrolled at Tohoku University
 The applicant must have this status at the time of attending the conference in question.
 There are no requirements pertaining to nationality or field of research.
 Preference will be given to applicants with little prior experience in presenting research at international
conferences.
(3) Application requirements
All of the following three requirements must be satisfied in order to apply.
1. The research presentation will be given at an international academic conference during the period
from April 2024 to March 2025. (This excludes events such as seminars, symposiums, and academic
society committee meetings.)
2. The applicant will participate in order to give a research presentation on a specific topic.
(Participation limited to other purposes, such as gathering of data, is not eligible.)
3. If the applicant has received a grant from other external funds for the same project,
the applicant may apply as long as the external funds in question can be used in combination with theZonta Support Grant (However, the application must clearly state the name of the outside grant, theamount of the grant, the item to be used, and the reason why the Zonta grant is needed.)
4. Please pay travel expenses by yourself first or from your department operating funds.
(4) Number of awardees
Approx. 2 awardees
・For the first term approx. 1 awardees
・For the second term approx. 1 awardees(5) Assistance provided
The actual amount is based on the information provided in the application.
(The amount of the scholarship will be notified when the application is open.)(6) Application forms
Convert the following three documents into PDF format and submit them as Google form attachments. The

Google Form will be posted on the Center for Gender Equality Promotion's web page as soon as the call forapplications opens.
1. Application form
Download the form from the Next Generation Programs website.
2. Tentative abstract of presentation (in English; format as you like)
3. Document providing an overview of the academic conference (announcement of conference,program, etc.)
This can be a document obtainable at the time of application that lists information on the conference(dates, composition of general session and subsessions, etc.), a call for abstracts from the organizer,and so forth. Also, include documentation showing the costs of participation.
(7) Deadline for submission of application
・For the 1st term: May 31, 2024
・For the 2nd term: November 29, 2024
(8) Other requirements and precautions
1. Applicants must receive their advisor’s approval before applying.
2. If more than one student in a lab applies for this assistance for the same international academic
conference, the lab’s supervisor needs to decide the order of recommendation for the applicants andlist that ordering in the reason for recommendation section of the application form.
3. In principle, submitted applications are not returned.
4. Applicants may be asked to prepare and submit additional documentation during the screening
process or following selection.
5. Significant changes to the content of a successful application may result in rescindment of the offer ofassistance.
6. Only one application is accepted from each applicant.
(9) Notification of results
・For the 1st term: around in the middle of June
・For the 2nd term: around in the middle of December(10) Awardee responsibilities
1. Awardees need to submit a report*1 within four weeks after the presentation, using the prescribedform.
*1 These reports will be sent to Zonta Club of Sendai I and posted on the DEI Center’s for Gender
Equality Promotion’s website.
2. Awardees are also expected to attend a regular meeting of Zonta Club of Sendai I and give a reportabout their presentation and experiences at the international academic conference. The report needs
to be made in Japanese, either by the awardee or through an interpreter brought by the awardee.
(11) Other information
1. Please note that Zonta Club of Sendai I may post the following information on its website: eachawardee’s name and year of school, the title of the international academic conference attended, andthe content of the awardee’s report.
2. Awardees are asked to immediately notify the office below if they decide not to attend the conferencein question or if, before attending, they will transfer away from Tohoku University or change thecontent of their application due unavoidable circumstances.
Contact
Center for Diversity, Equity, and Inclusion, Tohoku University (DEI Center)Phone: 022-217-6092
Email: dei-center@grp.tohoku.ac.jp
Web:https://dei.tohoku.ac.jp/