Updated May 2, 2024

KYOTO INSTITUTE OF TECHNOLOGY (KIT)FACT SHEET for STUDENT EXCHANGE PROGRAM AY 2025 / 2026
1. Institutional Information
1) Institutional details
Name of institution

Kyoto Institute of Technology (National University Corporation)

Erasmus Code / PIC

924227738

Websitehttps://www.kit.ac.jp/en/

Postal Address

Hashikami-cho, Matsugasaki, Sakyo-ku, Kyoto 606-8585 JAPAN2) Contact information for Student Exchange Program
Partnership Agreement

Name: SEKIGUCHI Yuka (Ms.)
Section: Academic Alliances, International Affairs Office
Email: kokusai@jim.kit.ac.jp
Tel: +81-75-724-7129

Erasmus+ Agreement

Name: KARAGIANNIS Konstantinos (Mr.)
Section: Academic Alliances, International Affairs Office
Email: kokusai@jim.kit.ac.jp
Tel: +81-75-724-7129

Inbound

Name: KADOWAKI Satoko (Ms.)
Section: Student Exchange Services, International Affairs Office
Email: ses@jim.kit.ac.jp
Tel: +81-75-724-7131

OutboundName: HIGASHIHARA Seiya (Mr.)
Section: Student Exchange Services, International Affairs Office
Email: ses@jim.kit.ac.jp
Tel: +81-75-724-7132

2. Schedule for Student Exchange (Inbound)1) Academic calendar
Websitehttps://www.gakumu.kit.ac.jp/ead/ead_portal/?c=year_schedule

Spring Semester

April 1, 2025 – End of September 2025
(Summer vacation: Middle of August – End of September)

Fall Semester

End of September 2025 – March 31, 2026
(Spring vacation: Middle of February – End of March)

2) Nomination Period by partner universities (Nominations are only accepted during the periods below)
Spring Semester

July 1, 2024 －August 22, 2024 (both inclusive)

Fall Semester

December 1, 2024 －February 13, 2025 (both inclusive)13) Application deadline by students
Spring Semester

September 5, 2024

Fall Semester

February 27, 20254) Orientation for new international students
Spring Semester

Beginning of April 2025

Fall Semester

End of September 2025

3. Nomination / Application process
Nomination by partner
universities

Partner universities are expected to nominate students using the online form during theNomination Period indicated in 2-(2) above.
Online nomination form: https://www.kit.ac.jp/application/view/index.php?id=361079(Nominations received outside the periods above, will not be accepted)
After receiving a nomination, we provide each nominated student with the necessary ID
and password for completing the online application process.
Application by students Students are expected to apply online (https://www.international.kit.ac.jp/), by theapplication deadline, by uploading all required application documents to the site above.
Required application
documents

Please refer to:https://www.kit.ac.jp/en/prospective_student/exchange-short-term-programs/

Available Academic
Programs

KIT offers the academic programs listed at the website below.
https://www.kit.ac.jp/en/academic-programs/
We welcome nominations from students researching areas related to the listed fields.
Note that KIT primarily focuses on research and coursework in science and engineeringand does not accommodate students seeking to pursue studies or research in language
or cultural subjects.

Language requirements
Japanese / English
The requirements are as follows:
Undergraduate students needing to earn credit, are required to have
JLPT N2 or an equivalent level of Japanese language proficiency, as all undergraduate
courses are only conducted in Japanese.
Undergraduate students who will only conduct research and who are not required to earncredits are required to have CEFR B2 or an equivalent level of English proficiency or JLPT
N2 or an equivalent level of Japanese proficiency
Graduate students are required to have CEFR B2 or an equivalent level of English
proficiency or JLPT N2 or an equivalent level of Japanese proficiency
Note: Nominations of students unable to provide documentation of language proficiency
requirements at the time of nomination, will not be accepted.

4. Courses
1) Study level
All levels (Bachelor, Master’s, and PhD) of inbound exchange are available.
It should be noted that we strongly recommend master’s and doctoral students be affiliated with a KIT laboratory
and conduct research.
Note: All exchange students interested solely in taking courses, are required to be affiliated with a KIT laboratory andreceive guidance from a faculty supervisor.
22) Course information and language of teaching
Courses available toexchange students

Course information: http://www.syllabus.kit.ac.jp/
Course Enrollment Information for International Exchange Students:
https://www.kit.ac.jp/wp/wpcontent/uploads/2023/11/CourseEnrollmentInformationforInternationalExchange.pdf(The list above describes Fall 2023 through Spring 2024 semester course offerings as
they relate to enrollment status. We do NOT guarantee that the same courses will beoffered in subsequent academic years.)
For graduate school courses, refer to the latest list above. Courses not on the above list
are not available.
The availability of courses conducted in English varies by major. The majority of courses
in certain majors are conducted exclusively in Japanese.
All undergraduate school courses are conducted exclusively in Japanese.
However, for students seeking to study / conduct research at KIT, supervising professors
may provide instruction in English. Students seeking to pursue studies or research inEnglish should contact the academic supervisor they hope to work with, in advance, tolearn whether that supervisor is willing to provide instruction and / or offer language
support tailored to the specific courses or research activities of interest.

Course registration

Each exchange student should consult his/her/their assigned supervising professor
before selecting courses from the link above and completing online course registration.

3) Credit system
Generally, 1 credit is equivalent to 15 lecture hours; 30 practicum hours or 45 experiment, practical training orpractical skill acquisition hours at KIT.
Note: Credit transfer, the number of credits approved and credit conversion methods are at the discretion ofstudents’ home institutions. KIT is unable to provide guidance in this regard.

4) Grading scale
Pass: A score of 60 to 100 (Lowest passing grade is a score of 60)
Fail: A score of 0 to 59

5) Weekly workload
1st through 3rd year undergraduate students must take at least 20 hours of classes per week
4th year undergraduate students must conduct research or take classes for at least 20 hours per week.

6) Japanese language courses
The Japanese classes below are available to inbound students.
-Japanese Communication: I through X-Japanese for Beginners: I and II7) Types of courses
Classes are generally conducted face-to-face.

35. Practical information
1) Accommodation
Accommodations
available for exchange
students and estimatedrent

Please refer to:https://www.kit.ac.jp/en/facilities-services/accommodation/
Note: Due to limited availability, KIT accommodation is not guaranteed.
We can refer students to student housing agents.

2) Estimated living costs
At least 100,000 yen per month.

3) Visa
Students who stay at KIT for a period of more than three months are required to obtain a student visa before
entering Japan. To obtain a visa, please follow the procedures below.
1. Fill in the online CoE application form that will be sent by email with the Acceptance Letter after student
acceptance is approved.
2. We will submit the completed CoE application to the immigration office in Kyoto after reviewing thecontent.
3. As soon as we receive a CoE from the immigration office, we will email it directly to the student or theinternational office of the student’s university.
4. Upon receiving the CoE, immediately apply for a visa at the nearest Japanese embassy or consulate in yourcountry.

4) Insurance
To cover difficulties or incidents during travel from, and back to, their countries, we strongly recommend students
obtain travel insurance, before they leave their countries.
After arriving at our university, students must purchase mandatory student insurance, as well as Japanese National
Health Insurance.
-National Health Insurance (cost: around 1,500 JPY per month, subject to change)-Student Insurance (“Gakkensai”) (cost: 1,340 JPY per year, subject to change)- Upon their arrival at our university, students are also required to purchase “Comprehensive Insurance for StudentsLives” to supplement their coverage post-arrival.

5) Scholarships
Refer to the scholarship guidelines at:https://www.kit.ac.jp/en/prospective_student/exchange-short-term-programs/
Note: We only send specific scholarship information to eligible students. Scholarship selections are made by KIT.
Note that only specially selected applicants are awarded scholarships.

6. Other-We reserve the right to refuse students based on laboratory / program capacity, changes in circumstances resulting
from infectious disease outbreaks, or natural disasters.
-Please note that we may be unable to accept architecture / design applicants, due to capacity limitations.
-KIT does not issue certificates or agreements prior to student enrollment.

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