COVID-19 Infection Countermeasure Manual

May 2020
Revised July 2020
Revised November 2020
Revised December 2020
Revised January 2021
Revised April 2021
Revised November 2021
Revised February 2022
Revised April 2022
Revised June 2022
Saitama University

Table of Contents

1. Purpose of This Manual ･･････････････････････････････････････････････････････････3
2. Saitama University Policies against COVID-19 ･････････････････････････････････････3
2-2. Measures Based on Characteristics of the Omicron Variant while This Variant Is
Dominant ････････････････････････････････････････････････････････････････････････ 7
3. Students･ If symptoms appear that may indicate a COVID-19 infection････････････････････････････ 8(1) Onset ･････････････････････････････････････････････････････････････････････････ 9(2) Second and third day of onset ･･･････････････････････････････････････････････････ 13(3) Fourth day of onset and beyond ･････････････････････････････････････････････････ 16･ If you are diagnosed with a COVID-19 infection ･･････････････････････････････････････ 18･ If it is determined that you had close contact with someone having the COVID-19 virus･･ 21
・ If it is suspected that you had close contact with someone infected with COVID-19･･ 23
・ If you may have come in close contact with a person who has come in close contact withsomeone infected with COVID-19, or you may have come in close contact with a suspectedclose contact････････････････････････････････････････････････････････････････ 23
・ If you are identified as a person who came in contact with a person infected with COVID-19(i.e., a person subject to health observation) ･･････････････････････････････････････ 24
4. Faculty and Staff Members･ If symptoms appear that may indicate a COVID-19 infection ･･････････････････････････ 25(1) Onset ･････････････････････････････････････････････････････････････････････････ 26(2) Second and third day of onset ･･･････････････････････････････････････････････････ 30(3) Fourth day of onset and beyond ･････････････････････････････････････････････････ 33･ If you are diagnosed with a COVID-19 infection ･･････････････････････････････････････ 35･ If it is determined that you had close contact with someone having the COVID-19 virus ･･ 38
・ If it is suspected that you had close contact with someone infected with COVID-19････ 40

1

・ If you may have come in close contact with a person who has come in close contact withsomeone infected with COVID-19, or you may have come in close contact with a suspectedclose contact･･････････････････････････････････････････････････････････ 41
・ If you are identified as a person who came in contact with a person infected with COVID-19(i.e., a person subject to health observation) ･･････････････････････････････････････ 41･ If an elementary school or the like attended by elementary school-aged children or younger is
temporarily closed, or a child of that age group is infected with COVID-19 or has been
designated as a person of close contact ･･････････････････････････････････････････････ 41
5. Campus Entry (students)･･････････････････････････････････････ 43
6. Classes (students and faculty members) ････････････････････････････････････････････ 45
7. Research (students) ･･････････････････････････････････････････････････････････････ 47
8. Extracurricular Activities (students) ････････････････････････････

49

9. Research (faculty members, researchers, etc.) ･･････････････････････････････････････ 50
10. Domestic Business Trips (faculty and staff members) ･･･････････････････････････････ 52
11. Overseas Travel and Secondments (faculty and staff members, students) ････････････････53
12. Meetings and Events ･････････････････････････････････････････････････････････････ 54
13. Clerical and Technical Staff ･･･････････････････････････････････････････････････････ 56
14. Affiliated Schools ････････････････････････････････････････････････････････････････ 58
15. Outsiders ･･･････････････････････････････････････････････････････････････････････ 60
16. Protecting Your Personal Information ･･････････････････････････････････････････････ 61
17. Disinfection of Locations Where Persons Infected with or Suspected of Being Infected by
COVID-19 May Have Come in Contact･･････････････････････････････････････････････ 61
Attached Form ･･････････････････････････････････････････････････････････････････････ 64

2

1. Purpose of This Manual
We created this manual to define the actions that executives, faculty and staff members—alongwith Saitama University students as well as researchers posted from other organizations and thoseworking in university facilities (hereinafter referred to as “university members”) should take to
avoid contracting COVID-19 or spreading it to others based on risk levels. University members
should follow the School Health and Safety Act (Act No. 56 of 1958) as well as this manual if they
contract COVID-19 or are suspected of having contracted the virus.
Measures for matters not covered by this manual will be decided as needed. The measures
stipulated in this manual will be reviewed and revised according to the status of the COVID-19
infection in the Tokyo Metropolitan Area and other factors.
2. Saitama University Policies against COVID-19･ Saitama University’s policies on countermeasures against COVID-19’s outset, spread, epidemics
and fast-rising risk levels shall be as indicated from the next page onward.
･ Decision guidelines for each risk level are rough guidelines; we will decide the applicable levelcomprehensively by considering other facts.
･ Even if the decision guidelines change in accordance with the status of COVID-19 cases and therisk level on these guidelines weakens, higher-level countermeasures may be continued
depending on how society responds to the virus.

3Saitama University Policies of Countermeasures for COVID-19
Risk level

Decision
Guideline

Students

Campus Entry

Classes

Research

Extracurricular
Activities

FacultyMembers,
Researchers,etc.
Research

Faculty and Staff Members, Students

Domestic
Business
Trips
Conducted
as usual

Decision
Guideline

When theMinistry ofForeign
Affairs(MOFA)’s
TravelAdvice andWarning on
Infectious
Diseasesissues an“Exercisecaution”
alert
forthe country
or area ofconcern
When
MOFA’sTravelAdvice andWarning on
Infectious
Diseasesissues an“Avoid nonessential
travel”
alert
forthe country
or area ofconcern

Level 0

When a COVID19
outbreakoccurs overseas
but there havebeen no cases
reportedinJapan

Conducted
usual

as

Conducted asusual

Conducted asusual

Conducted
usual

Level 1

Infections
confirmed
inareas of Japanother than the
Tokyo
Metropolitan
Area(i.e.,
Saitama, Chiba,
Tokyo
and
Kanagawa
prefectures)･Campusentry
conducted as
usual,
while
takingprecautions toprevent
thespreadofinfection･
Classes
conducted as
usual, while
takingprecautions toprevent
thespreadofinfection･
Research
conducted as
usual,
while
takingprecautions toprevent
thespreadofinfection･
Extracurricular
activities
conducted
asusual,
while
takingprecautions toprevent
thespreadofinfection･
Research
conducted as
usual,
while
takingprecautions toprevent
thespreadofinfection･ Domestic
business
trips
conducted
asusual,
while taking
precautions
to preventthe spreadof infection

Level 2

Infection
confirmed in the
Tokyo
Metropolitan
Area(i.e.,
Saitama, Chiba,
Tokyo
and
Kanagawa
prefectures),andtheinfectionisspreading (or is
likely to spread)or is not undercontrol・Campusentry
permitted aslong as basic
infection
prevention
measures aretaken
thoroughly･Classes
conducted aslong as basic
infection
prevention
measures aretaken
thoroughly･
Research
conducted aslong as basic
infection
prevention
measures aretaken
thoroughly･Extracurricular
activities
conducted
aslong as basic
infection
prevention
measures aretaken
thoroughly･
Research
conducted aslong as basic
infection
prevention
measures aretaken
thoroughly･ Domestic
business
trips
allowed aslong as basic
infection
prevention
measuresaretaken
thoroughly.

･ In principle,
face-to-faceclassesareconducted･ The specificformat of theclasses will be
discussed anddecided at the
Education
Planning
Office meetingasConducted
usual

as

4

Meetings andEventsClericalandTechnical Staff

Affiliated
Schools

Outsiders

Conducted asusual

Conducted
usual

as

Conducted as
usual

Treatedusual･
Overseas
travelandsecondments
conducted as
usual
while
carefully
considering
MOFA’sTravel Advice
and Warning
on Infectious
Diseases･
Meeting
andeventsconducted as
usual, while
takingprecautions
toprevent
the spread of
infection･
Conducted
as usual, while
takingprecautions toprevent
thespreadofinfection･ Conducted
as usual, while
takingprecautions toprevent
thespreadofinfection･
Treatedasusual,
while taking
precautions
to preventthe spreadof infection･ Take action
based on theJapanesegovernment’s
measures,
MOFA’sTravel Advice
and Warning
on Infectious
Diseases forthecountry/region
concerned, as
well as thesituation andlevelof
response
inthecountry
concerned(hostinstitution)･Meeting andeventsconducted aslong as basic
infection
prevention
measures aretaken
thoroughly･The
meeting
method usedshall be at
the discretionofthechairpersonor organizer･Takethorough
infection
prevention
measures･Takecreativemeasurestoreducecrowding

・ Dependingonthesituation,
staggeredschool hours,
shortenedclasses,
etc.
will
be
implemented
in some areas.
・Club
activities will
be restrictedbased on the
manualandnotification
established by
the Ministry of
Education,
Culture,Sports,ScienceandTechnology･
Requestvisitors towear a mask
and conduct
proper handhygieneOverseas
Travel andDispatches
Conducted as
usual

as

Level 3

The governor of
SaitamaPrefectureannounces stateofemergency
measures basedonthegovernment’s
declaration of astateofemergency

・ In principle,
entry will notbeallowed.
However, thosewhohavepermission forresearch
activities,
extracurricular
activities, useof the library,
and those whoare summonedbyfacultymembers areallowed
to
enter
the
campus.

･ In principle,classes will be
conducted
remotely.
However, faceto-face classes
maybecontinued
if
the instructor
deems
itnecessary to
do so･ The specificformat of theclasses will be
discussed anddecided at the
Education
Planning
Office meeting・ In
principle,
experiments
will besuspended.
However,permission
may begranted if the
instructor
deems itnecessary,such as whena prospective
graduate ofundergraduate
or graduate
courses
conducts
experiments
or assists inthemaintenanceandmanagementof organisms
used forresearch・
Extracurricular
activitiesonand off campus
are prohibited,
unlessthedirector of theIntegrated
Career Center
SU deems theactivity
particularly
necessary･
Entry tolaboratories
and offices will
be limited to aminimum
amountofpeopleconsideredessential
tocontinuing
ongoingexperiments
and research.
･
Cancelhostingandparticipatinginsymposiums,
conferences,seminars andacademic
conferences･
In
principle,
domestic
businesstrips
areprohibited.
When
necessary,
however,they will beallowed atthediscretion of
the head ofthedepartment
the traveler
belongs to

When
MOFA’sTravelAdvice andWarning on
Infectious
Diseasesissues an“Avoid all
travel”
alert
forthe country
or area ofconcern(avoidtravelwarning)

Same as Level
2･ Cancel orreschedulelarge-scale
eventsandmeetings･
Conduct
meetings
onlineasmuchaspossible･
If theabove
twoitems do not
apply,
theactivity/event
will
beapproved at
the discretionof the head ofthedepartment
theparticipant
belongs to･
Staggering
work hours is
recommended･
Telecommuting
isrecommended
wheneverpossible･Takecreativemeasurestoreducecrowding

Level 4

There is a riskofinfection
spreadingoncampus・
Entryprohibited･ All classes
willbeconducted
remotely

Same as Level
3・
Extracurricular
activitiesonand off campus
are prohibited･ In principle,
experiments
are prohibited.
However, theminimum
amountofentry requiredtomaintainresearch
resourcesispermitted(maintenanceandmanagementof organisms,
various safetymeasurestomaintainresearch
activities, etc.)･ Domestic
businesstrips
areprohibited

When
MOFA’sTravelAdvice andWarning on
Infectious
Diseasesissues an“Evacuate
and avoid
all travel”
alert
for
the country
or area ofconcern(evacuation
warning)･Overseas
travelandsecondments
are prohibited･ Events will
be canceled･
Meetings
can only be
conducted
online･Telecommuting
isrecommended
wheneverpossible

5・ Dependingonthesituation,
staggeredschool hours,
shortenedclasses,
etc.
will
be
implemented・Club
activities will
be restrictedbased on the
manualandnotification
established by
the Ministry of
Education,
Culture,Sports,ScienceandTechnology･ Recommend
staggering
facultyandstaff member
work hours･
Staff
members will
telecommute
wheneverpossible･ Schools will
be closed for anecessary
period･ Some or all
facultyandstaff membersofaffiliatedschools
will
telecommutefor a certain
period.

･ Prohibit
the entry ofoutsiders
other than
those
the
university
certifies asnecessary,suchaspostalworkers,
deliverypersonnel
andconstruction
crews･ Prohibit
the entry of
all outsiders

Level 5Acomprehensive
assessment of
the situation of
the spread of
infectiononcampus,thesituation of the
spreadofinfection in theregion,theclarity of theinfection routeand so on haverevealedthat
there is a risk ofinfection
spreading
rapidly

Same as Level
4

Same as Level
4

Suspended

Same as Level
4

Same as Level
4

Same
Level 4

6

as

Same
Level 4as･ Some or all
facultyandstaff membersofaffiliatedschools
will
telecommutefor a certain
period if partor all of theCampus will beclosedSame as Level
4

Same
Level 4as

2-2. Measures Based on Characteristics of the Omicron Variant while This Variant Is Dominant
The characteristics of the omicron variant have gradually become clear—such as its highinfectivity, transmission and doubling time—but so has the low rate of becoming severely ill.
In response, the Ministry of Health, Labour and Welfare (MHLW) issued its administrative
notice “Identification of persons of close contact with infected persons at each location ofoutbreaks based on the characteristics of the B.1.1.529 variant (omicron variant) while it isdominant and the restriction of activities and the implementation of active epidemiologicalsurveillance” (March 16, 2022, COVID-19 Countermeasure Promotion Headquarters, MHLW).
With this in mind, Saitama University’s measures against COVID-19—in addition to thoseindicated elsewhere in this manual—while the omicron variant is dominant, are as follows:
Students, faculty and staff members
・ Students, faculty and staff members will not be restricted from coming on campus solely
because they have come in contact with an infected person on campus. In these cases, please
monitor your own health condition, such as by taking your temperature, for seven days after
the last day of contact. In addition, please avoid contact with persons at high risk of serious
illness in the event of infection, such as senior citizens and persons with underlying
conditions (hereinafter referred to as “high-risk persons”), unnecessary visits to facilities forsenior citizens, children with disabilities and medical institutions where many high-risk
persons are residing or hospitalized (hereinafter referred to as “high-risk facilities”). Pleasealso avoid using places with a high risk of infection and dining with people. If you havesymptoms, please visit a medical institution as soon as possible.
・ Persons who have had contact with infected persons on campus and have dined with themwithout taking infection control measures should refrain from leaving their homes for fivedays after the last day of contact.
・ The quarantine period for someone identified by a public health center as a person of close
contact is seven days, starting from the date symptoms appear in the infected person (or thedate of specimen collection, if the infected person is asymptomatic) or when infection control
measures are taken in the residence due to the onset of infection, whichever is later. (Thewaiting period will be lifted on the eighth day.) However, if a test using an antigen test kit isconducted on the fourth and fifth days and the test results are both negative, the quarantine
period will be lifted from the fifth day. See “Notice: Workplace Countermeasures against
COVID-19” (Personnel Division Manager Notice No. 476 for Saitama University personnel,
March 13, 2020).
If you need antigen test kits, please contact the General Affairs Division of the General
Affairs Department.
Tel: 048-858-3005

Email: soumu@gr.saitama-u.ac.jp

7

To all students, faculty and staff members
Notification of PCR Test Implementation (updated August 4; saitama-u.ac.jp)
Members of affiliated schools and the kindergarten should use the antigen test kits eachschool provides. If you require more kits, please contact the General Affairs Division of theGeneral Affairs Department.
・ During the quarantine period, students of the university and affiliated schools as well as
children at the kindergarten will not be allowed to attend school in accordance with
Article 19 of the School Health and Safety Act.
・ During the quarantine period, full-time faculty and staff members should take special
paid leaves. Part-time employees should take paid leaves (different from annual leaves). If
you are asymptomatic or your symptoms are mild and you judge that it will not interferewith your work, however, please notify your supervisor and work from home instead oftaking a leave of absence.
Affiliated schools and kindergarten
・ In addition, affiliated schools and the kindergarten are requested to follow “Points to Notein Operating the Guideline in Response to the Omicron Variant in the Case of Confirmed
COVID-19 Infection of Children, Students, Teachers and Staff Members (updated)”(Administrative notice of March 17, 2022, Health Education and Shokuiku Division;
Elementary and Secondary Education Bureau; Ministry of Education, Culture, Sports,
Science and Technology).
3. Students･ If symptoms appear that may indicate a COVID-19 infection(1) Onset(2) Second and third day of onset(3) Fourth day of onset and beyond･ If you were diagnosed as having a COVID-19 infection･ If it is determined that you had close contact with someone infected with COVID-19
・ If it is suspected that you had close contact with someone infected with COVID-19
・ If you may have come in close contact with a person who has come in close contact withsomeone infected with COVID-19, or you may have come in close contact with a suspectedclose contact
・ If you are identified as a person who came in contact with a person infected with COVID-19(i.e., a person subject to health observation)･ Saitama University countermeasures for the above

8

Students【Students】〇 If symptoms appear that may indicate a
COVID-19 infection
1. Outbreak
Please take the following actions if you have thesymptoms of a common cold such as a fever,coughing or fatigue:
1) Please check your body temperature every
morning. If you have a high fever, or if you
don’t have a high fever but have thesymptoms of a common cold such as coughing
or fatigue, please do not come to theuniversity; stay at home and follow actions 4
and beyond below.
2) If you come to the university without checking
your body temperature, please ask for athermometer which is available at University
Student Center or Health Service Center.
3) If you have a high fever or if you noticesymptoms while on campus, go home as soon
as possible. Please do the same if it is during
a seminar, experiment or practical after
consulting with your instructor, and follow
actions 4 and thereafter below.
4) If your symptoms are light or you are virtuallyasymptomatic, please consult with a local
medical institution or Health Service Centerby phone and follow the instructions of aphysician.

Saitama University countermeasures- If you live in Saitama Prefecture
PleasecalltheSaitamaMedicalExamination and Consultation Center foradvice and support.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.
・Saitama Prefecture COVID-19 Resident
Support Center
Tel: 0570-783-770
Hours: 24/7 year-round- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundFor general consultations about COVID-19,
please call the COVID-19 Infection Telephone
Consultation Desk or your local public health9

Students
center.
・COVID-19 Infection Telephone Consultation
Desk
Tel: 0570-550571
Hours: 9 a.m. to 10 p.m. year-roundIf you live outside of Saitama Prefecture andTokyo, please check your municipality’s
website and ask related organizations foradvice and support.
・University Health Service Center
Tel: 048-854-5356
5) If you have symptoms such as coughing,breathlessness, fatigue, chills, muscle aches,headache, sore throat, or experience the lossof taste or smell or have light symptoms suchas a fever or coughing but have a risk of
becoming severely ill*, immediately call theservice window in charge at the municipalitythat administers your residence and follow
their instructions.
* Elderly people; people with underlying
conditions such as diabetes, heart failure,
respiratory diseases (e.g., COPD); people on
dialysis; people using immunosuppressive,
anti-cancer or other drugs; and pregnant
women.
- If you live in Saitama Prefecture
・Access the Saitama Prefecture DesignatedMedical Treatment and Examination
Institution Search System (https://flusearch.pref.saitama.lg.jp), and search for adesignated medical institution that suits
your needs. Consult with them by phone
before visiting.
If you want to check out designated medical
institutions without using this system,
pleasecalltheSaitamaMedicalExamination and Consultation Center.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.
year-round
International students may call theCoronavirus Hotline for Foreign Residents
for advice and support.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages: English, Chinese, Spanish,Portuguese, Korean, Tagalog, Thai,
Vietnamese, Indonesian, Nepali, simple

10

Saitama University countermeasures

Students

Saitama University countermeasures

Japanese- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundIf you live outside of Saitama Prefecture andTokyo, please check your municipality’s
website and ask related organizations foradvice and support.
6) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter the following information:(Information to enter on the COVID-19
report form)(a) Basic information
・ Student number, affiliated faculty,
graduate school or the like・ Affiliated department, major, course,
program, etc.
・ Name, age, sex
Telephone number, email address,
current address
・ Laboratory or seminar name andinstructor name
・Sports team or club name(b) Your current situation
・ Temperature, physical condition(c) Facts to report
・ Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
institution or public health center・ Designated as a person of close contact
by a municipal office or public healthcenter・ Other(d) Symptom reporting and route of infection
・ Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・・ The General Affairs Division will do thefollowing once it receives a report from a
student:(a) Notify the student that he/she will not be put
at any disadvantage due to the situation(suspension based on Article 19 of the School
Health and Safety Act)(b) Collect other information from the student as
necessary(c) Relay the situation quickly to the vicepresident (in charge of crisis management),
president, executive directors, director of theStudent Services Division of the Student
Affairs Department, the dean and managerof the faculty/graduate school the student isaffiliated with, and the Health Service
Center director
・ The Educational Planning Division will report
the student’s situation to the instructors ofclasses the student is registered for (including
experiments, practical training, and physicaltraining).
･ If the university receives a report that falls
under 4) of 1. above (light symptoms):
At this point, measures taken are limited tomonitoring the situation.
･ If the university receives a report that falls
under 5) of 1. above:
If the student was active on campus withinseventy-two hours prior to receiving the report,
the vice president (in charge of crisis
management) will instruct the department withjurisdiction over the location where the student
visited to close off the room and disinfect thecommon area. If necessary, the vice president (incharge of crisis management) will also ask thedirector, Technical Support Center forcooperation in the disinfection process.
For disinfection methods, please refer to “16.
Disinfection of Locations Where Persons
Infected with or Suspected of Being Infected by
COVID-19 May Have Come in Contact.”11

Students
・ Whether family members, etc. livingwith you are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with aninfected person
・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person
you came in contact with if said person
is a Saitama University member
・ Whether the municipal office or publichealth center has identified the personsof close contact
・ If you were designated as a person ofclose contact, the name of the publichealth center that contacted you(e) Travel and activity history
・ Domestic and international travel
history within the past two weeks
・ Activity history on campus from twodays prior to the onset of symptoms orfrom the date of presumed close
contact with an infected person to thepresent
The
circumstancesof
activities(including whether masks were worn
during the activities) in classes,
extracurricular activities, meetings, andplaces where you stopped by, as well as
the identity and name of the person withwhom you came in close contact with(contact within one meter for fifteen
minutes or more within two days before
the onset of the disease and beyond) andwhether masks were worn when thecontact happened
・ Activity history off-campus from twodays prior to the onset of symptoms orfrom the date of presumed close
contact with an infected person to thepresent
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.

Saitama University countermeasures
Note: From the perspective of protecting personal
information, the personnel handling yourinformation will be kept to a minimum.

12

Students
・ Status of PCR test, etc.

Saitama University countermeasures

・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
・ Date of determination of PCR test results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university
7) Report your situation to the instructor of theclass you are taking. Follow the instructions
for reporting on the syllabus or on WebClass.
See the notice “How to report on COVID-19
to the professor in charge of the class” (April
1, 2022, Director-General of the Educationand Student Services Bureau).
新型コロナウイルス感染症に係る本学及び授・ Upon receiving the report, the instructor in
charge of the class will instruct the student how
to complete coursework thereafter.
See the notice “令和 4 年度の授業実施について(Class Implementation in FY2022)” (March 18,
2022, Executive Director [Education andStudent Affairs]).
(Email sent from the Educational Planning
Division on April 1, 2022 to all faculty members[including part-time staff])・Upon receipt of the report, the instructor will
instruct the student in question on how to respondto the situation.

業担当教員への報告について（通知）How to report on COVID-19 to the professor
in charge of the class (Route: To university
and teachers; saitama-u.ac.jp)
8) If you belong to a laboratory or seminar,
report your situation to the instructor.
9) Please continue to take your temperature
twice a day (morning and evening) and record
the results and your current symptoms.
2. Second and third day after symptoms appear
1) Please take the following actions if you arefree from all symptoms, including fever,coughing and fatigue, and do not need
medication:(1) If your symptoms are improving, return tothe university once you meet all three ofthe following conditions:･ You have not had a fever for at least
three days without the use of
medication.
･ Symptoms other than a fever—such as
coughing and difficulty breathing—have
improved.
･ One week has passed since yoursymptoms first appeared.
If you were diagnosed with otherinfectious diseases, however, such as
influenza, please return to the university
only after a physician approves yourreturn.

13

Students(2) Always wear a mask for the time being,
wash your hands, and observe proper
coughing etiquette.
(3) Notify the instructor in charge of classes
and the research instruction faculty thatyou will be returning.
2) Please take the following actions if you
continue to experience symptoms such as
fever, coughing and fatigue:(1) If your symptoms are light or you arevirtually asymptomatic, please consult
with a local medical institution or HealthService Center by phone and follow the
instructions of a physician.
- If you live in Saitama Prefecture
Please call the Saitama Medical
Examination and Consultation Center
for advice and support.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours:
MondaytoSaturday(including national holidays), 9 a.m.
to 5:30 p.m.
・ Saitama Prefecture COVID-19
Resident Support Center
Tel: 0570-783-770
Hours: 24/7 year-round- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you
have a family doctor, please call him/her
for advice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundFor general consultations about COVID19, please call the COVID-19 Infection
Telephone Consultation Desk or yourlocal public health center.
・ COVID-19 Infection Telephone
Consultation Desk
Tel: 0570-550571
Hours: 9 a.m. to 10 p.m. year-roundIf you live outside of Saitama PrefectureandTokyo,
pleasecheck
yourmunicipality’s website and ask relatedorganizations for advice and support.
･ University Health Service Center
Tel: 048-854-5356(2) If you have symptoms such as coughing,

14

Saitama University countermeasures

Students
breathlessness, fatigue, chills, muscle
aches, headache, sore throat, or experiencethe loss of taste or smell or have light
symptoms such as a fever or coughing but
have a risk of becoming severely ill,
immediately call the service window incharge at the municipality that administers
yourresidence
andfollow
their
instructions.

Saitama University countermeasures- If you live in Saitama Prefecture
Accessthe
SaitamaPrefecture
Designated Medical Treatment andExamination Institution Search System(https://flu-search.pref.saitama.lg.jp), andsearch for a designated medical
institution that suits your needs. Consult
with them by phone before visiting.
If you want to check out designatedmedical institutions without using thissystem, please call the Saitama Medical
Examination and Consultation Center.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.･International students may call theCoronavirus Hotline for Foreign Residents
for advice and support.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages: English, Chinese, Spanish,Portuguese, Korean, Tagalog, Thai,
Vietnamese, Indonesian, Nepali, simple
Japanese- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundIf you live outside of Saitama Prefecture
and Tokyo, please check your municipality’s
website and ask related organizations foradvice and support.
(3) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD・ The General Affairs Division will do thefollowing once it receives a report from a student:(a) Notify the student that he/she will not be put
at any disadvantage due to the situation(suspension based on Article 19 of the School
Health and Safety Act)(b) Collect other information from the student as
necessary(c) Relay the situation quickly to the vicepresident (in charge of crisis management),
president, executive directors, directors of
the Education Planning Division andStudent Services Division of the Student
Affairs Department, the dean and manager

15

Studentsand enter additional information asnecessary.

(4) Report your situation to the instructor of
the class you are taking. Follow the
instructions for reporting on the syllabus
or on WebClass.
See the notice “How to report on COVID19 to the professor in charge of the class”(April 1, 2022, Director-General of the
Education and Student Services Bureau).
新型コロナウイルス感染症に係る本学及びSaitama University countermeasuresof the faculty/graduate school the student isaffiliated with, and the Health Service
Center director
Note: From the perspective of protecting personal
information, the personnel handling yourinformation will be kept to a minimum.
・ Upon receiving the report, the instructor in
charge of the class will instruct the student how
to complete coursework thereafter.
See the notice “令和 4 年度の授業実施について(Class Implementation in FY2022)” (March 18,
2022, Executive Director [Education andStudent Affairs]).
(Email sent from the Educational Planning
Division on April 1, 2022 to all faculty members[including part-time staff])・Upon receipt of the report, the instructor will
instruct the student in question on how to
respond to the situation.

授業担当教員への報告について（通知）How to report on COVID-19 to theprofessor in charge of the class (Route: To
university and teachers; saitama-u.ac.jp)(5) If you belong to a laboratory or seminar,
report your situation to the instructor.
3. Four days or more after your symptoms
appeared
1) Please take the following actions if you arefree from all symptoms, including fever,coughing and fatigue, and do not need
medication:(1) If your symptoms are improving, return tothe university once you meet all three ofthe following conditions:･ You have not had a fever for at least
three days without the use of
medication.
･ Symptoms other than a fever—such as
coughing and difficulty breathing—have
improved.
･ One week has passed since yoursymptoms first appeared.
If you were diagnosed with otherinfectious diseases, however, such as
influenza, please return to the university
only after a physician approves yourreturn.
(2) Always wear a mask for the time being,

16

Students
wash your hands, and observe proper
coughing etiquette.
(3) Notify the instructor in charge of classes
and the research instruction faculty thatyou will be returning.

Saitama University countermeasures2) Please take the following actions if you
continue to experience symptoms such as
fever, coughing and fatigue (including cases
in which you are still taking medication forfever):(1) Call the service window in charge at themunicipality that administers yourresidence and follow their instructions.
- If you live in Saitama Prefecture
Accessthe
SaitamaPrefecture
Designated Medical Treatment andExamination Institution Search System(https://flu-search.pref.saitama.lg.jp),
and search for a designated medical
institution that suits your needs.
Consult with them by phone before
visiting.
If you want to check out designatedmedical institutions without using thissystem, please call the Saitama Medical
Examination and Consultation Center.
・Saitama Prefecture COVID-19 Resident
Support Center
Tel: 0570-783-770
Hours: 24/7 year-round
International students may call theCoronavirus
Hotlinefor
Foreign
Residents for advice and support.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages: English, Chinese, Spanish,Portuguese, Korean, Tagalog, Thai,
Vietnamese,
Indonesian,
Nepali,simple Japanese- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you
have a family doctor, please call him/her
for advice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-round･

If you live outside of Saitama PrefectureandTokyo,
pleasecheck
yourmunicipality’s website and ask related

17

The General Affairs Division will do thefollowing once it receives a report from a
student:(a) Notify the student that he/she will not be put
at any disadvantage due to the situation(suspension based on Article 19 of the School
Health and Safety Act)(b) Collect other information from the student as
necessaryStudentsorganizations for advice and support.
(2) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter additional information asnecessary.

(3) Report your situation to the instructor of
the class you are taking. Follow the
instructions for reporting on the syllabus
or on WebClass.
See the notice “How to report on COVID19 to the professor in charge of the class”(April 1, 2022, Director-General of the
Education and Student Services Bureau).
新型コロナウイルス感染症に係る本学及びSaitama University countermeasures(c) Relay the situation quickly to the vicepresident (in charge of crisis management),
president, executive directors, directors of
the Education Planning Division andStudent Services Division of the Student
Affairs Department, the dean and managerof the faculty/graduate school the student isaffiliated with, and the Health Service
Center director
Note: From the perspective of protecting personal
information, the personnel handling yourinformation will be kept to a minimum.
・ Upon receiving the report, the instructor in
charge of the class will instruct the student how
to complete coursework thereafter.
See the notice “令和 4 年度の授業実施について(Class Implementation in FY2022)” (March 18,
2022, Executive Director [Education andStudent Affairs]).
(Email sent from the Educational Planning
Division on April 1, 2022 to all faculty members[including part-time staff])・Upon receipt of the report, the instructor will
instruct the student in question on how to
respond to the situation.

授業担当教員への報告について（通知）How to report on COVID-19 to theprofessor in charge of the class (Route: To
university and teachers; saitama-u.ac.jp)(4) If you belong to a laboratory or seminar,
report your situation to the instructor.
〇 Please take the following actions if you are
diagnosed with a COVID-19 infection:(1) Do not come to the university until you are
fully healed.
(2) You are also prohibited from coming to theuniversity if there is no clear diagnosis for
the COVID-19 virus and you remain
under observation.
(3) Follow the instructions of medical
institutions
andconcentrateontreatment.
(4) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter the following information:･

18

The General Affairs Division will do thefollowing once it receives a report from a
student:(a) Notify the student that he/she will not be put
at any disadvantage due to the situation(suspension based on Article 19 of the School
Health and Safety Act)(b) Collect other information from the student as
necessary(c) If another person is suspected to have comein close contact with the student having
COVID-19, contact the person in questionand confirm when and how they came into
contact as well as their current condition.
(d) Relay the situation quickly to the viceStudents(Information to enter on the COVID-19
report form)(a) Basic information
・ Student number, affiliated faculty,
graduate school or the like・ Affiliated department, major, course,
program, etc.
・ Name, age, sex
Telephone number, email address,
current address
・ Laboratory or seminar name andinstructor name
・Sports team or club name(b) Your current situation
・ Temperature, physical condition(c) Facts to report
・ Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
institution or public health center・ Designated as a person of close contact
by a municipal office or public healthcenter・ Other(d) Symptom reporting and route of infection
・ Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・ Whether family members, etc. livingwith you are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with aninfected person
・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person
you came in contact with if said person isa Saitama University member
・ Whether the municipal office or publichealth center has identified the personsof close contact
・ If you were designated as a person ofclose contact, the name of the publichealth center that contacted you・

Saitama University countermeasurespresident (in charge of crisis management),
president, executive directors, directors of
the Education Planning Division andStudent Services Division of the Student
Affairs Department, the dean and managerof the faculty/graduate school the student isaffiliated with, and the Health Service
Center director〇 If it has been seventy-two hours or more since
the student was last on campus, and if no otheruniversity members have come in close contact
with said student
no special measures arenecessary〇 If it has been less than seventy-two hours since
the student was last on campus, or if it has
been less than seventy-two hours since auniversity member who came into close contact
with said student was last on campus
takethe following measures as necessary:(1) Disinfect all related areas
For disinfection methods, please refer to “16.
Disinfection of Locations Where Persons
Infected with or Suspected of Being Infectedby COVID-19 May Have Come in Contact.”(2) Laboratories and other facilities will beclosed for a certain period.
〇 If multiple cases of infections occur within theuniversity, the following measures will betaken after consultation with the Saitama City
government section in charge of healthmanagement (Infection Countermeasures
Section, Disease Prevention Division, Saitama
City Public Health Center):(1) Disinfect all related areas
For disinfection methods, please refer to “16.
Disinfection of Locations Where Persons
Infected with or Suspected of Being Infectedby COVID-19 May Have Come in Contact.”(2) The campus will be closed for a certain
period.
(3) Laboratories and other facilities will beclosed for a certain period.
〇 Release of information
In general, the following information will be
released:(1) Age group and status of the infected personat the university(2) Movement and behavior history(3) Presence of those who came in close contact(4) Measures taken by the university
The information disclosed and other matterswill be decided after discussions with the
Saitama City government section in charge ofhealth management if necessary (Infection
Countermeasures Section, Disease Prevention
Division, Saitama City Public Health Center).

19

Students(e) Travel and activity history
・ Domestic and international travel
history within the past two weeks
・ Activity history on campus from twodays prior to the onset of symptoms orfrom the date of presumed close contact
with an infected person to the presentThe
circumstancesof
activities(including whether masks were worn
during the activities) in classes,
extracurricular activities, meetings, andplaces where you stopped by, as well as
the identity and name of the person withwhom you came in close contact with(contact within one meter for fifteen
minutes or more within two days before
the onset of the disease and beyond) andwhether masks were worn when thecontact happened
・ Activity history off-campus from twodays prior to the onset of symptoms orfrom the date of presumed close contact
with an infected person to the present
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.
・ Status of PCR test, etc.

Saitama University countermeasures
Your personal information and that of otherinfected individuals will be protected.
Note: From the perspective of protecting
personal information, the personnel handlingthe above information will be kept to aminimum.

・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
Date of determination of PCR test
results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university(5) Report your situation to the instructor of
the class you are taking. Follow the
instructions for reporting on the syllabus
or on WebClass.
See the notice “How to report on COVID19 to the professor in charge of the class”
・・ Upon receiving the report, the instructor in
charge of the class will instruct the student how
to complete coursework thereafter.
See the notice “令和 4 年度の授業実施について(Class Implementation in FY2022)” (March 18,
2022, Executive Director [Education andStudent Affairs]).
(Email sent from the Educational Planning
Division on April 1, 2022 to all faculty members[including part-time staff])・Upon receipt of the report, the instructor will
instruct the student in question on how to
respond to the situation.

20

Students(April 1, 2022, Director-General of the
Education and Student Services Bureau).
新型コロナウイルス感染症に係る本学及び授業担当教員への報告について（通知）How to report on COVID-19 to theprofessor in charge of the class (Route: To
university and teachers; saitama-u.ac.jp)(6) If you belong to a laboratory or seminar,
report your situation to the instructor.
(7) If you are fully healed(a) Stay at home and continue to follow yourphysician’s instructions until he/she
declares that you have recovered.
(b) Notify the instructors in charge ofclasses you are taking and the research
instruction faculty that you will be
returning.
(c) Return to the university after yourphysician approves.
〇 Please take the following actions if it isdetermined that you had close contact withsomeone having the COVID-19 virus:(1) Follow the instructions of the section in
charge of health management of themunicipalitythatadministers
yourresidence, such as staying at home.
(2) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD andenter the following information:(Information to enter on the COVID-19
report form)(a) Basic information
・ Student number, affiliated faculty,
graduate school or the like・ Affiliated department, major, course,
program, etc.
・ Name, age, sex
Telephone number, email address,
current address
・ Laboratory or seminar name andinstructor name
・Sports team or club name(b) Your current situation
・ Temperature, physical condition(c) Facts to report
・ Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
・

Saitama University countermeasures･ When you come to the service window, staff
members will provide advice on a variety ofsubjects and explain measures that theuniversity will conduct from that point on.

・ The General Affairs Division will do thefollowing once it receives a report from a
student:(a) Notify the student that he/she will not be
put at any disadvantage due to thesituation (suspension based on Article 19of the School Health and Safety Act)(b) Collect other information from thestudent as necessary(c) If another person is suspected to havecome in close contact with the student
having COVID-19, contact the person inquestion and confirm when and how theycame into contact as well as their current
condition.
(d) Relay the situation quickly to the vicepresident(inchargeofcrisismanagement),
president,
executive
directors, director of the Student Services
DivisionoftheStudent
Affairs
Department, the dean and manager of thefaculty/graduate school the student isaffiliated with, and the Health Service
Center director
Note: From the perspective of protecting
personal information, the personnel handlingthe above information will be kept to aminimum.
〇 If it has been seventy-two hours or more since
the student was last on campus
no special
measures are necessary〇 If it has been less than seventy-two hours since
the student was last on campus
take thefollowing measures as necessary:(1) Disinfect all related areas
For disinfection methods, please refer to “16.
Disinfection of Locations Where Persons
Infected with or Suspected of Being Infectedby COVID-19 May Have Come in Contact.”(2) Laboratories and other facilities will beclosed for a certain period.

21

Students
institution or public health center・ Designated as a person of close contact
by a municipal office or public healthcenter・ Other(d) Symptom reporting and route of infection
・ Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・ Whether family members, etc. livingwith you are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with aninfected person
・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person
you came in contact with if said person isa Saitama University member
・ Whether the municipal office or publichealth center has identified the personsof close contact
・ If you were designated as a person ofclose contact, the name of the publichealth center that contacted you(e) Travel and activity history
・ Domestic and international travel
history within the past two weeks
・ Activity history on campus from twodays prior to the onset of symptoms orfrom the date of presumed close contact
with an infected person to the presentThe
circumstancesof
activities(including whether masks were worn
during the activities) in classes,
extracurricular activities, meetings, andplaces where you stopped by, as well as
the identity and name of the person withwhom you came in close contact with(contact within one meter for fifteen
minutes or more within two days before
the onset of the disease and beyond) andwhether masks were worn when thecontact happened
・ Activity history off-campus from twodays prior to the onset of symptoms orfrom the date of presumed close contact

22

Saitama University countermeasures

Students
with an infected person to the present
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.
・ Status of PCR test, etc.
・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
Date of determination of PCR test
results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university(3) Report your situation to the instructor of
the class you are taking. Follow the
instructions for reporting on the syllabus
or on WebClass.
See the notice “How to report on COVID19 to the professor in charge of the class”(April 1, 2022, Director-General of the
Education and Student Services Bureau).
新型コロナウイルス感染症に係る本学及び・Saitama University countermeasures

・ Upon receiving the report, the instructor in
charge of the class will instruct the student how
to complete coursework thereafter.
See the notice “令和 4 年度の授業実施について(Class Implementation in FY2022)” (March 18,
2022, Executive Director [Education andStudent Affairs]).
(Email sent from the Educational Planning
Division on April 1, 2022 to all faculty members[including part-time staff])・Upon receipt of the report, the instructor will
instruct the student in question on how to respondto the situation.

授業担当教員への報告について（通知）How to report on COVID-19 to theprofessor in charge of the class (Route: To
university and teachers; saitama-u.ac.jp)(4) If you belong to a laboratory or seminar,
report your situation to the instructor.
(5) Depending on the subsequent situation,please follow the applicable patterns
stated in “2. Second and third day after
symptoms appear” and report yoursituation to the university.
〇 If you have suspected close contacts withsomeone infected by COVID-19, you are notallowed to come to the campus until the publichealth center makes its determination.
〇 If the university discovers that you may havecome in close contact with a person who has

23Students
come in close contact with someone infected with
COVID-19, or that you may have come in close
contact with a suspected close contact, please act
as follows during the period specified by theuniversity:(1) As a precaution, please refrain from nonacademic activities such as those other thantaking classes or conducting research.
(2) While attending classes or conducting
research, stay a sufficient distance awayfrom others and refrain from talking.
〇 If you are identified by a public health centeras a person who came in contact with a person
infected with COVID-19 (i.e., a person subject
to health observation), please take thefollowing actions for the period designated by
the public health center:(1) Carefully perform daily health checks as
instructed by the public health center.
(2) If you notice any symptoms that concern
you, be sure to contact the public healthcenter immediately.
(3) As a precaution, please refrain from nonacademic activities such as those other thantaking classes or conducting research.
(4) While attending classes or conducting
research, stay a sufficient distance awayfrom others and refrain from talking.

24

Saitama University countermeasures4. Faculty and Staff Members･ If symptoms appear that may indicate a COVID-19 infection(1) Onset(2) Second and third day of onset(3) Fourth day of onset and beyond･ If you were diagnosed as having a COVID-19 infection･ If it is determined that you had close contact with someone infected with COVID-19
・ If it is suspected that you had close contact with someone infected with COVID-19
・ If you may have come in close contact with a person who has come in close contact withsomeone infected with COVID-19, or you may have come in close contact with a suspectedclose contact
・ If you are identified as a person who came in contact with a person infected with COVID-19(i.e., a person subject to health observation)･ If an elementary school or the like attended by elementary school-aged children or younger
is temporarily closed, or a child of that age group is infected with COVID-19 or has been
designated as a person of close contact25

Faculty and staff members
Faculty and staff members〇 If symptoms appear that may indicate a
COVID-19 infection
1. Outbreak
Please take the following actions if you havethe symptoms of a common cold such as afever, coughing or fatigue:(1) Please check your body temperature every
morning. If you have a high fever, or if you
don’t have a high fever but have thesymptoms of a common cold such as
coughing or fatigue, do not come to work;
please stay at home.
(2) If you notice symptoms while at work,
please go home as soon as possible.
(3) Full-time faculty and staff members shouldtake a special paid leave, while part-time
faculty and staff members should take apaid leave (different from annual leaves).
(4) If you are a faculty member and yoursymptoms are light enough that you do notneed to take a special paid leave, please
continue to hold your classes online. If it isdifficult to continue to teach online classes
because your symptoms are worsening,please cancel the course and take a special
paid leave to focus on treatment andrecovery.
Full-time and part-time staff members
whose symptoms are light and have judgedthat they will not interfere with work
should notify their supervisors and work athome instead of taking a leave of absence.
(5) To prevent the spread of infection, faculty
members conducting face-to-face classes at
the university must take a special paid
leave, cancel courses and focus ontreatment and recovery.
(6) If your symptoms are light or you arevirtually asymptomatic, please consult
with a local medical institution by phone
and follow the instructions of a physician.
Refer to the matters that you must reportto the university as listed in (8) below when
speaking to your doctor.
- If you live in Saitama Prefecture
PleasecalltheSaitamaMedicalExamination and Consultation Center foradvice and support.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026

26

Saitama University countermeasures

Faculty and staff members
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.
・Saitama Prefecture COVID-19 Resident
Support Center
Tel: 0570-783-770
Hours: 24/7 year-round- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundFor general consultations about COVID-19,
please call the COVID-19 Infection
Telephone Consultation Desk or your local
public health center.
・
COVID-19
Infection
Telephone
Consultation Desk
Tel: 0570-550571
Hours: 9 a.m. to 10 p.m. year-roundIf you live outside of Saitama Prefecture andTokyo, please check your municipality’s
website and ask related organizations foradvice and support.
・University Health Service Center
Tel: 048-854-5356(7) If you have symptoms such as coughing,breathlessness, fatigue, chills, muscle
aches, headache, sore throat, or experiencethe loss of taste or smell or have light
symptoms such as a fever or coughing but
have a risk of becoming severely ill*,
immediately call the service window inchargeatthemunicipalitythatadministers your residence and follow theirinstructions.
* Elderly people; people with underlying
conditions such as diabetes, heart failure,
respiratory diseases (e.g., COPD); people on
dialysis; people using immunosuppressive,
anti-cancer or other drugs; and pregnant
women.
- If you live in Saitama Prefecture
・Access the Saitama Prefecture DesignatedMedical Treatment and Examination
Institution Search System (https://flu-

27

Saitama University countermeasures

Faculty and staff members
search.pref.saitama.lg.jp), and search for adesignated medical institution that suits
your needs. Consult with them by phone
before visiting.
If you want to check out designated medical
institutions without using this system,
pleasecalltheSaitamaMedicalExamination and Consultation Center.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.
year-round
Foreign faculty and staff members may callthe Coronavirus Hotline for Foreign
Residents for advice and support.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages: English, Chinese, Spanish,Portuguese, Korean, Tagalog, Thai,
Vietnamese, Indonesian, Nepali, simple
Japanese

Saitama University countermeasures- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundIf you live outside of Saitama Prefecture andTokyo, please check your municipality’s
website and ask related organizations foradvice and support.
(8) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter the following information:(Information to enter on the COVID-19
report form)(a) Basic information
・ Your affiliation
・ Name, age, sex
・ Telephone number, email address, current
address(b) Your current situation
・ Temperature, physical condition

28･ The General Affairs Division will
notify the faculty or staff memberthat he/she will not be put at any
disadvantage due to the situation,and relay the situation quickly tothe vice president (in charge ofcrisis management), president,
directors, the manager/director ofthe department the faculty or staff
member is affiliated with, and the
Health Service Center director.
･ If the university receives a reportthat falls under 6) of 1 above (light
symptoms):
At this point, measures taken are

Faculty and staff members(c) Facts to report・Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
institution or public health center・ Designated as a person of close contact bya municipal office or public health center
・ Other(d) Symptom reporting and route of infection
・Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・ Whether family members, etc. living withyou are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with an infected
person・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person you
came in contact with if said person is a
Saitama University member
・ Whether the municipal office or publichealth center has identified the persons ofclose contact
・ If you were designated as a person of close
contact, the name of the public healthcenter that contacted you(e) Travel and activity history
・ Domestic and international travel history
within the past two weeks
・ Activity history on campus from two days
prior to the onset of symptoms or from thedate of presumed close contact with aninfected person to the present
The circumstances of activities (including
whether masks were worn during theactivities) in meetings and places where
you stopped by, as well as the identity andname of the person with whom you camein close contact with (contact within one
meter for fifteen minutes or more within
two days before the onset of the disease
and beyond) and whether masks were
worn when the contact happened
・ Activity history off-campus from two days
prior to the onset of symptoms or from the29

Saitama University countermeasures
limited to monitoring the situation.
･ If the university receives a reportthat falls under 7) of 1 above:
If the faculty or staff member was
active on campus within seventytwo hours prior to receiving thereport, the vice president (in chargeof crisis management) will instruct
the department with jurisdiction
over the location where the faculty
or staff member visited to close off
the room and disinfect the common
area. If necessary, the vice president(in charge of crisis management)
will also ask the director, TechnicalSupport Center for cooperation in
the disinfection process.
For disinfection methods, pleaserefer to “16. Disinfection of
Locations Where Persons Infectedwith or Suspected of Being Infectedby COVID-19 May Have Come inContact.”
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
date of presumed close contact with aninfected person to the present
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.
・ Status of PCR test, etc.
・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
・ Date of determination of PCR test results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university
2. Second and third day after symptoms appear
1) Please take the following actions if you arefree from all symptoms, including fever,coughing and fatigue, and do not need
medication:(1) If your symptoms are improving, return tothe university once you meet all three ofthe following conditions:･ You have not had a fever for at least
three days without the use of
medication.
･ Symptoms other than a fever—such as
coughing and difficulty breathing—have
improved.
･ One week has passed since yoursymptoms first appeared.
If you were diagnosed with otherinfectious diseases, however, such as
influenza, please return to the university
only after a physician approves yourreturn.
(2) Always wear a mask for the time being,
wash your hands, and observe proper
coughing etiquette.
(3) Notify the General Affairs Division,
General Affairs Department, Saitama

30

Saitama University countermeasures･ The General Affairs Division will
relay the situation quickly to thevice president (in charge of crisis

Faculty and staff members
University that you will be returning.
Tel: 048-858-3928
Email: soumu@gr.saitama-u.ac.jp

2) Please take the following actions if you
continue to experience symptoms such as
fever, coughing and fatigue:(1) If your symptoms are light or you arevirtually asymptomatic, please consult
with a local medical institution or HealthService Center by phone and follow the
instructions of a physician.
- If you live in Saitama Prefecture
Please call the Saitama Medical
Examination and Consultation Center foradvice and support.
・ Saitama Medical Examination andConsultation Center
Tel: 048-762-8026
Hours: Monday to Saturday (including
national holidays), 9 a.m. to 5:30 p.m.
・Saitama Prefecture COVID-19 Resident
Support Center
Tel: 0570-783-770
Hours: 24/7 year-round- If you live in Tokyo
Please call the Tokyo Fever Consultation
Center for advice and support. If you havea family doctor, please call him/her foradvice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundFor general consultations about COVID-19,
please call the COVID-19 Infection
Telephone Consultation Desk or your local
public health center.
・ COVID-19
Infection
Telephone
Consultation Desk
Tel: 0570-550571
Hours: 9 a.m. to 10 p.m. year-roundIf you live outside of Saitama Prefecture and31

Saitama University countermeasuresmanagement), president, executive
directors, the manager/director ofthe department the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
Tokyo, please check your municipality’s
website and ask related organizations foradvice and support.
･ University Health Service Center
Tel: 048-854-5356(2) If you have symptoms such as coughing,breathlessness, fatigue, chills, muscle aches,headache, sore throat, or experience the lossof taste or smell or have light symptoms suchas a fever or coughing but have a risk of
becoming severely ill, immediately call theservice window in charge at the municipalitythat administers your residence and follow
their instructions.
- If you live in Saitama Prefecture
Access the Saitama Prefecture DesignatedMedical Treatment and Examination
Institution Search System (https://flusearch.pref.saitama.lg.jp), and search for adesignated medical institution that suits
your needs. Consult with them by phone
before visiting.
If you want to check out designated medical
institutions without using this system,
pleasecalltheSaitamaMedicalExamination and Consultation Center.
・Saitama Prefecture COVID-19 Resident
Support Center
Tel: 0570-783-770
Hours: 24/7 year-round
Foreign faculty and staff members may callthe Coronavirus Hotline for Foreign
Residents for advice and support.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages: English, Chinese, Spanish,Portuguese, Korean, Tagalog, Thai,
Vietnamese, Indonesian, Nepali, simple
Japanese- If you live in Tokyo
Please
call
the
Tokyo
Fever
Consultation Center for advice andsupport. If you have a family doctor,
please call him/her for advice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundIf you live outside of Saitama Prefecture

32

Saitama University countermeasures

Faculty and staff members
andTokyo,
pleasecheck
yourmunicipality’s website and ask relatedorganizations for advice and support.
(3) Please continue to take special paid leave,etc.
(4) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter additional information asnecessary.

3. Four days or more after your symptoms
appeared
1) Please take the following actions if you arefree from all symptoms, including fever,coughing and fatigue, and do not need

33

Saitama University countermeasures･ The General Affairs Division will
notify the faculty or staff memberthat he/she will not be put at any
disadvantage due to the situation,and relay the situation quickly to thevice president (in charge of crisis
management), president, directors,
themanager/director
ofthedepartment the faculty or staff
member is affiliated with, and the
Health Service Center director.
･ If the university receives a reportthat falls under (1), 2), 2. above(light symptoms):
At this point, measures taken arelimited to monitoring the situation.
･ If the university receives a reportthat falls under (2), 2), 2. above:
If the faculty or staff member was
active on campus within seventytwo hours prior to receiving thereport, the vice president (in chargeof crisis management) will instruct
the department with jurisdiction
over the location where the faculty
or staff member visited to close off
the room and disinfect the common
area. If necessary, the vice president(in charge of crisis management)
will also ask the director, TechnicalSupport Center for cooperation in
the disinfection process.
For disinfection methods, pleaserefer to “16. Disinfection of
Locations Where Persons Infectedwith or Suspected of Being Infectedby COVID-19 May Have Come inContact.”
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
medication:(1) If your symptoms are improving, return tothe university once you meet all three ofthe following conditions:･ You have not had a fever for at least
three days without the use of
medication.
･ Symptoms other than a fever—such as
coughing and difficulty breathing—have
improved.
･ One week has passed since yoursymptoms first appeared.
If you were diagnosed with otherinfectious diseases, however, such as
influenza, please return to the university
only after a physician approves yourreturn.
(2) Always wear a mask for the time being,
wash your hands, and observe proper
coughing etiquette.
(3) Notify the General Affairs Division,
General Affairs Department, Saitama
University that you will be returning.
Tel: 048-858-3928
Email: soumu@gr.saitama-u.ac.jp

2) Please take the following actions if you
continue to experience symptoms such as
fever, coughing and fatigue (including cases
in which you are still taking medication forfever):(1) Call the service window in charge at themunicipality that administers yourresidence and follow their instructions.
- If you live in Saitama Prefecture
Accessthe
SaitamaPrefecture
Designated Medical Treatment andExamination Institution Search System(https://flu-search.pref.saitama.lg.jp),
and search for a designated medical
institution that suits your needs.
Consult with them by phone before
visiting.

34

Saitama University countermeasures･ The General Affairs Division will
relay the situation quickly to thevice president (in charge of crisis
management), president, directors,
themanager/director
ofthedepartment the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
If you want to check out designatedmedical institutions without using thissystem, please call the Saitama Medical
Examination and Consultation Center.
・ Saitama Prefecture COVID-19
Resident Support Center
Tel: 0570-783-770
Hours: 24/7 year-round
Foreign faculty and staff members
may call the Coronavirus Hotline for
Foreign Residents for advice andsupport.
・Saitama International Association
Tel: 048-711-3025
Hours: 24/7 year-round
Languages:
English,Chinese,Spanish, Portuguese, Korean, Tagalog,
Thai, Vietnamese, Indonesian, Nepali,
simple Japanese

Saitama University countermeasures- If you live in Tokyo
Please
call
the
Tokyo
Fever
Consultation Center for advice andsupport. If you have a family doctor,
please call him/her for advice.
・Tokyo Fever Consultation Center
Tel: 03-5320-4592
Hours: 24/7 year-roundIf you live outside of Saitama PrefectureandTokyo,
pleasecheck
yourmunicipality’s website and ask relatedorganizations for advice and support.
(2) Please continue to take special paid leave,etc.
(3) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter additional information asnecessary.

〇 Please take the following actions if you are

35･ The General Affairs Division will
notify the faculty or staff memberthat he/she will not be put at any
disadvantage due to the situation,and relay the situation quickly tothe vice president (in charge ofcrisis management), president,
directors, the manager/director ofthe department the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
diagnosed with a COVID-19 infection:(1) You are prohibited from coming to work
until you have fully recovered.
(2) You are also prohibited from coming towork if there is no clear diagnosis for the
COVID-19 virus and you remain underobservation.
(3) Follow the instructions of medical
institutions
andconcentrateontreatment.
(4) Please continue to take special paid leave,etc.
(5) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter the following information:(Information to enter on the COVID-19
report form)(a) Basic information
・ Your affiliation
・ Name, age, sex
・ Telephone number, email address, current
address(b) Your current situation
・ Temperature, physical condition(c) Facts to report・Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
institution or public health center・ Designated as a person of close contact bya municipal office or public health center
・ Other(d) Symptom reporting and route of infection
・Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・ Whether family members, etc. living withyou are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with an infected
person・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person you
came in contact with if said person is a

36

Saitama University countermeasures･ The General Affairs Division will
notify the faculty or staff memberthat he/she will not be put at any
disadvantage due to the situation,and relay the situation quickly tothe vice president (in charge ofcrisis management), president,
directors, the manager/director ofthe department the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.
〇 If it has been seventy-two hours ormore since the faculty or staff
member was last on campus, and if
university members have not comein close contact with said faculty or
staff member
no special
measures are necessary〇 If it has been less than seventytwo hours since the faculty or staff
member was last on campus, or if it
has been less than seventy-two
hours since a university member
who came into close contact withsaid faculty or staff member waslast on campus take the following
measures as necessary:(1) Disinfect all related areas
For disinfection methods, pleaserefer to “16. Disinfection of
Locations
Where
Persons
Infected with or Suspected ofBeing Infected by COVID-19
May Have Come in Contact.”(2) The rooms concerned will beclosed for a certain period.
〇 If multiple cases of infections occur

Faculty and staff members
Saitama University member
・ Whether the municipal office or publichealth center has identified the persons ofclose contact
・ If you were designated as a person of close
contact, the name of the public healthcenter that contacted you(e) Travel and activity history
・ Domestic and international travel history
within the past two weeks
・ Activity history on campus from two days
prior to the onset of symptoms or from thedate of presumed close contact with aninfected person to the present
The circumstances of activities (including
whether masks were worn during theactivities) in meetings and places where
you stopped by, as well as the identity andname of the person with whom you camein close contact with (contact within one
meter for fifteen minutes or more within
two days before the onset of the disease
and beyond) and whether masks were
worn when the contact happened
・ Activity history off-campus from two days
prior to the onset of symptoms or from thedate of presumed close contact with aninfected person to the present
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.
・ Status of PCR test, etc.
・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
・ Date of determination of PCR test results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university(6) Reporting progress

37

Saitama University countermeasures
withintheuniversity,thefollowing measures will be taken
after consultation with the
Saitama Prefecture government
section in charge of healthmanagement:(1) Disinfect all related areas
For disinfection methods, pleaserefer to “16. Disinfection of
Locations
Where
Persons
Infected with or Suspected ofBeing Infected by COVID-19
May Have Come in Contact.”(2) The campus will be closed for acertain period.
(3) The rooms concerned will beclosed for a certain period.
〇 Release of informationIn
general,thefollowing
information will be released:(1) Age group and status of theinfected
personattheuniversity(2) Movement and behavior
history(3) Presence of those who came inclose contact(4) Measures taken by theuniversity
The information disclosed andother matters will be decided
after discussions with the
SaitamaPrefecture
government section in charge ofhealthmanagement
ifnecessary.
Your
personal
information and that of otherinfected individuals will beprotected.
Note: From the perspective ofprotecting personal information, thepersonnel
handling
theabove
information will be kept to aminimum.

Faculty and staff members(a) If possible, notify the university yourprogress after being diagnosed with
COVID-19 using the Saitama University
website COVID-19 report form.
Accesshttps://forms.office.com/r/yy6HP13zbD
and enter additional information asnecessary.
(b) Continue to follow the instructions of yourphysician and concentrate on treatment
and recovery.
(7) If you are fully healed(a) Stay at home and continue to follow
your physician’s instructions until
he/she declares that you have recovered.
(b) Access the COVID-19 report form on
Saitama University website(https://forms.office.com/r/yy6HP13zbD)
and enter additional information asnecessary.
(c) Return to work after your physician
approves.

〇

Please take the following actions if it isdetermined that you had close contact withsomeone having the COVID-19 virus:(1) Please follow the instructions of themunicipalitythat administers yourresidence such as staying at home.
(2) Full-time faculty and staff members shouldtake a special paid leave, while part-time
faculty and staff members should take apaid leave (different from annual leaves).
(3) If you are a faculty member and yoursymptoms are light enough that you do notneed to take a special paid leave, please
continue to hold your classes online. If it isdifficult to continue to teach online classes
because your symptoms are worsening,please cancel the course and take a special
paid leave to focus on treatment andrecovery.

38

Saitama University countermeasures･ The General Affairs Division will
relay the situation quickly to thevice president (in charge of crisis
management), president, directors,
the manager/director of thedepartment the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

･ The General Affairs Division will
relay the situation quickly to thevice president (in charge of crisis
management), president, directors,
themanager/director
ofthedepartment the faculty or staff
member is affiliated with, and the
Health Service Center director.
･ When you come to the service
window of the department you areaffiliated with, staff members will
provide advice on a variety ofsubjects and explain measures thatthe university will conduct fromthat point on.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.

Faculty and staff members
Full-time and part-time staff members
whose symptoms are light and have judgedthat they will not interfere with work
should notify their supervisors and work athome instead of taking a leave of absence.
(4) Saitama University website COVID-19
report form
Accesshttps://forms.office.com/r/yy6HP13zbD andenter the following information:(Information to enter on the COVID-19
report form)(a) Basic information
・ Your affiliation
・ Name, age, sex
・ Telephone number, email address, current
address(b) Your current situation
・ Temperature, physical condition(c) Facts to report・Symptoms suggestive of COVID-19
infection
・ Have undergone or will undergo PCR
testing at the instruction of a medical
institution or public health center・ Designated as a person of close contact bya municipal office or public health center
・ Other(d) Symptom reporting and route of infection
・Presence or absence of subjective
symptoms suggestive of COVID-19
infection (within two weeks)・ Chronological report of the progress fromthe onset of subjective symptoms
・ Whether family members, etc. living withyou are infected
・ Chronological report of the infection
situation of family members
・ Whether you had contact with an infected
person・ Whether the infected person you came incontact with is a Saitama University
member・ Information about the infected person you
came in contact with if said person is a
Saitama University member
・ Whether the municipal office or publichealth center has identified the persons ofclose contact
・ If you were designated as a person of close
contact, the name of the public healthcenter that contacted you

39

Saitama University countermeasures･ The General Affairs Division will
notify the faculty or staff memberthat he/she will not be put at any
disadvantage due to the situation,and relay the situation quickly tothe vice president (in charge ofcrisis management), president,
directors, the manager/director ofthe department the faculty or staff
member is affiliated with, and the
Health Service Center director.
Note: From the perspective ofprotecting personal information, thepersonnel handling your information
will be kept to a minimum.
〇 If it has been seventy-two hours ormore since the faculty or staff
member was last on campus
nospecial measures are necessary〇 If it has been less than seventytwo hours since the faculty or staff
member was last on campus takethefollowingmeasuresasnecessary:(1) Disinfect all related areas
For disinfection methods, pleaserefer to “16. Disinfection of
Locations
Where
Persons
Infected with or Suspected ofBeing Infected by COVID-19
May Have Come in Contact.”(2) The rooms concerned will beclosed for a certain period.

Faculty and staff members(e) Travel and activity history
・ Domestic and international travel history
within the past two weeks
・ Activity history on campus from two days
prior to the onset of symptoms or from thedate of presumed close contact with aninfected person to the present
The circumstances of activities (including
whether masks were worn during theactivities) in meetings and places where
you stopped by, as well as the identity andname of the person with whom you camein close contact with (contact within one
meter for fifteen minutes or more within
two days before the onset of the disease
and beyond) and whether masks were
worn when the contact happened
・ Activity history off-campus from two days
prior to the onset of symptoms or from thedate of presumed close contact with aninfected person to the present
Locations where you stopped as well as
the identities and names of university
members you came in close contact with・ Whether there are university members
you may have had close contact withduring your travel and activity history
If yes, information about said university
members(f) PCR tests, etc.
・ Status of PCR test, etc.
・ Date and time of PCR test, etc.
・ Scheduled date of PCR test, etc.
・ Results of PCR test, etc.
・ Date of determination of PCR test results
・ Scheduled date of determination of PCR
test results(g) Instructions and communications
・ Status of consultation with municipal
offices and public health centers, as well
as details of instructions you received
・ Other matters to be discussed orcommunicated to the university(5) Depending on the subsequent situation,please follow the applicable patterns statedin “2. Second and third day after symptoms
appear.”〇 If you have suspected close contacts withsomeone infected by COVID-19, you are notallowed to come to work until the public healthcenter makes its determination, and:40

Saitama University countermeasures

Faculty and staff members(1) While staying at home, full-time faculty andstaff members should take a special paid
leave. Part-time faculty and staff members
should take a paid leave (different fromannual leaves).
(2) If you are a faculty member and yoursymptoms are light enough that you do notneed to take a special paid leave, please
continue to hold your classes online. If it isdifficult to continue to teach online classes
because your symptoms are worsening,please cancel the course and take a special
paid leave to focus on treatment andrecovery.
Full-time and part-time staff members who
are asymptomatic or whose symptoms arelight, and who have judged that it will notinterfere with work, should notify theirsupervisors and work at home instead oftaking a leave of absence.
〇 If the university discovers that you may havecome in close contact with a person who hascome in close contact with someone infectedwith COVID-19, or that you may have come inclose contact with a suspected close contact,please act as follows during the period specified
by the university:(1) As a precaution, please refrain from nonwork activities.
(2) Please stay a sufficient distance awayfrom others while working.
〇 If you are identified by a public health centeras a person who came in contact with a person
infected with COVID-19 (i.e., a person subject
to health observation), please take thefollowing actions for the period designated by
the public health center:(1) Carefully perform daily health checks as
instructed by the public health center.
(2) If you notice any symptoms that concern
you, be sure to contact the public healthcenter immediately.
(3) As a precaution, please refrain from nonwork activities such as those other thanholding classes.
(4) Please stay a sufficient distance away fromothers while working.
〇 If a faculty or staff member taking care of achild of elementary school age or younger or of

41

Saitama University countermeasures

Faculty and staff membersa child enrolled in a special-needs school or a
special-needs class is unavoidably absent fromwork to take care of the child due to thetemporary closure of the elementary school, etc.
or due to instructions from the elementary
school, etc. to refrain from attending school, or
because the child has been infected with
COVID-19 or has been designated as a personof close contact(1) Full-time faculty and staff members
should take a special paid leave. Parttime faculty and staff members shouldtake a paid leave (different from annual
leaves).

(2) However, if circumstances permit, it isacceptable for faculty members tocontinue teaching via online classes.
If circumstances permit, full-time andpart-time staff members may notify
their supervisors and work from homeinstead of taking a leave of absence.

42

Saitama University countermeasures5. Campus Entry (students)
Risk level
Level 0Level 1

Level 2

Decision guideline
When a COVID-19 outbreakoccurs overseas but there havebeen no cases reported in Japan
Infections confirmed in areas ofJapan other than the Tokyo
Metropolitan Area (i.e., Saitama,
Chiba, Tokyo and Kanagawa
prefectures)
Infection confirmed in the Tokyo
Metropolitan Area (i.e., Saitama,
Chiba, Tokyo and Kanagawa
prefectures), and the infection is
spreading (or is likely to spread)or is not under control

43

Countermeasures･ Campus entry conducted as usual･ Campus entry conducted as usual, while taking
precautions to prevent the spread of infection･ Do not create confined spaces
Fully open the windows on two sides of all
clubrooms for a few minutes twice or more perhour to create adequate airflow.
･ Do not form crowds･ Wearing masks recommended
a. If it is impossible to maintain a physicaldistance (around two meters or more) fromothers indoors.
b. If you can maintain a physical distance fromothers indoors but you will be holding a
conversation.
c. If it is impossible to maintain a physicaldistance from others outdoors and you will beholding a conversation.
・ No need to wear masks
a. If you can maintain a physical distance fromothers indoors and you will not be holding a
conversation or conversation will be minimal.
(However, wearing a mask is recommended
when taking classes. Refer to 6. Classes[students and faculty members] below.)b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physicaldistance from others outdoors but you will not
be holding a conversation or conversation will
be minimal.
・ Practice thorough hand washing and other handhygiene.
･ Keep the doors of clubrooms and buildings open
whenever possible. That will ensure there is noneed to touch doors or doorknobs when enteringand exiting (excluding cold days).

Level 3

The governor of Saitama
Prefecture announces state of
emergency measures based on
the government’s declaration ofa state of emergency･ Entry to the Okubo Campus will be prohibited forthe period the university designates. However,entry will be granted to students permitted to
conduct research activities by their instructor orengage in extracurricular activities by the directorof the Integrated Career Center SU, as well as
those who need to use the library or have beensummoned by a faculty or staff member.

Level 4

There is a risk of infection
spreading on campus
A comprehensive assessment of
the situation of the spread of
infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection route andso on have revealed that there isa risk of infection spreading
rapidly･ Entry to the Okubo Campus will be prohibited forthe period the university designates･ Same as Level 4

Level 544

6. Classes (students and faculty members)
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in JapanCountermeasures･ Classes conducted as usual

Level 1

Infections confirmed in areasof Japan other than the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures)･ Classes conducted as usual, while taking precautions
to prevent the spread of infection

Level 2

Infection confirmed in theTokyo Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures), andthe infection is spreading (oris likely to spread) or is notunder control･ Do not create confined spaces
Fully open windows on two sides of all lecture rooms
for a few minutes twice or more per hour to create
adequate airflow.
･ Avoid close-in conversations

45･ Wearing masks recommended
a. When attending classes indoors (in lecture rooms,etc.). (Wearing masks is recommended regardlessof whether physical distance from others [around
two meters or more] is maintained and regardlessof whether there is conversation).
b. If it is impossible to maintain a physical distancefrom others outdoors and you will be holding a
conversation.
・ No need to wear masks
a. When taking gym classes.
b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physical distancefrom others outdoors but you will not be holding a
conversation or conversation will be minimal.
・ Practice thorough hand washing and other handhygiene.
･ Keep the doors of lecture rooms and buildings open
whenever possible (excluding cold days). That will
ensure there is no need to touch doors or doorknobs
when entering and exiting.
･ To allow tracing to identify who came into close
contact when an infection occurs, record where each
student/faculty member sat during classes in a systemthat records seating.
･ Each department, graduate school or the Education
Planning Division will maintain and store seatingrecords.
･ In principle, face-to-face classes will be conducted.
However, remote online classes (real-time and ondemand, using Zoom or WebClass) are acceptable if apositive educational effect is recognized.
･ The specific format of the classes will be discussed anddetermined at an Education Planning Office meeting.
Note: Details will be reported by the Executive Director(Education and Student Affairs) and Vice-President.
Level 3

The governor of Saitama
Prefecture announces state of
emergency measures basedon the government’s
declaration of a state of
emergency

Level 4

There is a risk of infection
spreading on campus

Level 5

A comprehensive assessmentof the situation of the spreadof infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection routeand so on have revealed that
there is a risk of infection
spreading rapidly

46･ In principle, all classes—including experiments,
practical training, and physical training—will betaught remotely online. However, if the instructor(s) of
the class determine that face-to-face classes are stillrequired, face-to-face classes will continue.
･ The specific format of the classes will be discussed anddetermined at an Education Planning Office meeting.
･ All classes will be conducted remotely online.
･ Same as Level 4

7. Research (students)
Risk level
Level 0Level 1

Level 2

Level 3

Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in Japan
Infections confirmed inareas of Japan other than
the Tokyo Metropolitan
Area (i.e., Saitama, Chiba,
Tokyo and Kanagawa
prefectures)
Infection confirmed in theTokyo Metropolitan Area(i.e., Saitama, Chiba, Tokyoand Kanagawa prefectures),and the infection is
spreading (or is likely to
spread) or is not undercontrol

The governor of Saitama
Prefecture announces stateof emergency measures
based on the government’s
declaration of a state of
emergency

47

Countermeasures･ Research conducted as usual･ Research conducted as usual, while taking
precautions to prevent the spread of infection･ Do not create confined spaces
Fully open windows on two sides of all study rooms
and laboratories for a few minutes twice or more perhour to create adequate airflow.
･ Do not form crowds･ Wearing masks recommended
a. If it is impossible to maintain a physical distance(around two meters or more) from others indoors.
b. If you can maintain a physical distance fromothers indoors but you will be holding a
conversation.
c. If it is impossible to maintain a physical distancefrom others outdoors and you will be holding a
conversation.
・ No need to wear masks
a. If you can maintain a physical distance fromothers indoors and you will not be holding a
conversation or conversation will be minimal.
b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physical distancefrom others outdoors but you will not be holding a
conversation or conversation will be minimal.
･ Practice thorough hand washing and other handhygiene.
･ Keep the doors of study rooms, laboratories andbuildings open whenever possible. That will ensure
there is no need to touch doors or doorknobs whenentering and exiting (excluding cold days).
･ To allow tracing to identify who came into close
contact when an infection occurs in the university,each student should record who was in the sameroom during research activities･ As a rule, experiments and the like will besuspended.
However, this does not apply if the following
conditions are met and the instructor deems
continuation of an experiment necessary:(a) To conduct experiments and the like run bystudents in the graduate programs scheduled tocomplete during this academic year, and by
students in the undergraduate programs
scheduled to graduate during this academic year(b) To help to preserve and manage animals used forexperiments(c) To help to maintain and manage equipment used
to resupply liquid nitrogen or liquid helium(d) To help to maintain and manage chemicals used inresearch related to poisonous and deleterious
substances, etc.
(e) To help to operate, maintain and manage basic
infrastructure used in research (experimental
devices, equipment, information systems, etc.)(f) To support various safety measures necessary tocontinue research activities･ Same as Level 3

Level 4

There is a risk of infection
spreading on campus

Level 5

A comprehensive
assessment of the situationof the spread of infection on
campus, the situation of the
spread of infection in theregion, the clarity of theinfection route and so on
have revealed that there isa risk of infection spreading
rapidly48･ All experiments and the like will be suspended

8. Extracurricular Activities (students)
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in Japan
Infections confirmed in areasof Japan other than the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures)
Infection confirmed in theTokyo Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures), andthe infection is spreading (oris likely to spread) or is notunder control

Countermeasures･ Extracurricular activities conducted as usual

Level 3

The governor of Saitama
Prefecture announces state of
emergency measures based on
the government’s declarationof a state of emergency

・ Extracurricular activities on and off campus areprohibited, unless the director of the Integrated
Career Center SU deems the activity particularly
necessary. (Students have to apply to the advisor
first.)

Level 4

There is a risk of infection
spreading on campus

・ Extracurricular activities on and off campus areprohibited.

Level 5

A comprehensive assessmentof the situation of the spreadof infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection routeand so on have revealed that
there is a risk of infection
spreading rapidly･ Same as Level 4

Level 1

Level 249

･ Extracurricular activities conducted as usual, while
taking precautions to prevent the spread of infection

・ Weekday activities conducted as usual as long as
basic infection prevention measures (consciously
avoid crowded areas, closed spaces and close-contact
settings; keep a safe distance between people; wear
masks; and practice hand washing and other handhygiene) are taken thoroughly.
・The use of facilities for extracurricular activities may
be restricted
・The activities of non-university personnel on campus
may be restricted
・Off-campus activities may be restricted
Note: Details will be reported by the director of theIntegrated Career Center SU.

9. Research (faculty, researchers, etc.)
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in JapanCountermeasures･ Research conducted as usual

Level 1

Infections confirmed in areasof Japan other than the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures)
Infection confirmed in theTokyo Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures), andthe infection is spreading (oris likely to spread) or is notunder control･ Research conducted as usual, while taking
precautions to prevent the spread of infection

Level 2

Level 3

The governor of Saitama
Prefecture announces state of
emergency measures based on
the government’s declarationof a state of emergency

50･ Do not create confined spaces
Fully open windows on two sides of all offices andlaboratories for a few minutes twice or more per hour
to create adequate airflow.
･ Do not form crowds･ Wearing masks recommended
a. If it is impossible to maintain a physical distance(around two meters or more) from others indoors.
b. If you can maintain a physical distance fromothers indoors but you will be holding a
conversation.
c. If it is impossible to maintain a physical distancefrom others outdoors and you will be holding a
conversation.
・ No need to wear masks
a. If you can maintain a physical distance fromothers indoors and you will not be holding a
conversation or conversation will be minimal.
b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physical distancefrom others outdoors but you will not be holding a
conversation or conversation will be minimal.
･ Practice thorough hand washing and other handhygiene.
･ Keep the doors of offices, laboratories, and buildings
open whenever possible. That will ensure there is noneed to touch doors or doorknobs when entering andexiting (excluding cold days).
･ Entry to laboratories and offices will be limited to aminimum amount of people—subject to the approvalof the instructor in charge of the laboratory or
office—considered essential to continuing ongoingexperiments and research.
･ Cancel hosting and participating in symposiums,
conferences, seminars and academic conferences,both on and off campus･ Recommend conducting discussions online

Level 4

There is a risk of infection
spreading on campus

Level 5

A comprehensive assessmentof the situation of the spreadof infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection routeand so on have revealed that
there is a risk of infection
spreading rapidly

51･ As a rule, experiments will be suspended.
However, this does not apply in the following
instances:(a) Preservation and management of animals used forresearch(b) Maintenance and management of equipment used
to resupply liquid nitrogen or liquid helium(c) Maintenance and management of chemicals usedin research on poisonous and deleterious
substances, etc.
(d) Operation, maintenance and management of basic
infrastructure used in research (experimental
devices, equipment, information systems, etc.)(e) Various safety measures necessary to continue
research activities･ Same as Level 4

10. Domestic Business Trips (faculty and staff members)
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there havebeen no cases reported in JapanCountermeasures･ Domestic business trips conducted as usual

Level 1

Infections confirmed in areas ofJapan other than the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures)･ Domestic business trips conducted as usual,
while taking precautions to prevent the spreadof infection

Level 2

Infection confirmed in the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures), and theinfection is spreading (or is
likely to spread) or is not undercontrol･ Domestic business trips allowed as long as basic
infection prevention measures (consciously
avoid crowded areas, closed spaces and closecontact settings; keep a safe distance between
people; wear masks; and practice hand washingand other hand hygiene) are taken thoroughly.

Level 3

The governor of Saitama
Prefecture announces state of
emergency measures based on
the government’s declaration ofa state of emergency･ In principle, domestic business trips areprohibited. When necessary, however, they willbe allowed at the discretion of the head of thedepartment the traveler belongs to.

Level 4

There is a risk of infection
spreading on campus･ Domestic business trips are prohibited

Level 5

A comprehensive assessment of
the situation of the spread of
infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection route andso on have revealed that there isa risk of infection spreading
rapidly･ Same as Level 452

11. Overseas Travel and Secondments (faculty and staff members, students)
Risk level
Level 0Decision guideline

Countermeasures･ Overseas travel and secondments conducted as
usual

Level 1

When the Ministry ofForeign Affairs (MOFA)’s
Travel Advice and Warning
on Infectious Diseases
issues an “Exercise caution”
alert for the country or areaof concern･ Conducted as usual while carefully considering
MOFA’s Travel Advice and Warning on Infectious
Diseases

Level 2

When MOFA’s Travel Advice
and Warning on Infectious
Diseases issues an “Avoid
non-essential travel” alert
for the country or area ofconcern･ Take action based on the Japanese government’s
measures, MOFA’s Travel Advice and Warning on
Infectious Diseases for the country/region concerned,
as well as the situation and level of response in the
country concerned (host institution)

Level 3

When MOFA’s Travel Advice
and Warning on Infectious
Diseases issues an “Avoid
all travel” alert for thecountry or area of concern(avoid travel warning)･ Same as Level 2

Level 4

When MOFA’s Travel Advice
and Warning on Infectious
Diseases issues an“Evacuate and avoid all
travel” alert for the country
or area of concern(evacuation warning)･ Overseas travel and secondments are prohibited53

12. Meetings and Events
Risk level
Level 0Level 1

Level 2

Decision guideline
When a COVID-19 outbreak occurs
overseas but there have been no cases
reported in Japan
Infections confirmed in areas of Japanother than the Tokyo Metropolitan
Area (i.e., Saitama, Chiba, Tokyo andKanagawa prefectures)

Countermeasures･ Meetings and events conducted as usual

Infection confirmed in the Tokyo
Metropolitan Area (i.e., Saitama,
Chiba, Tokyo and Kanagawa
prefectures), and the infection is
spreading (or is likely to spread) or is
not under control･ Take thorough infection prevention
measures (consciously avoid crowded
areas, closed spaces and close-contact
settings; keep a safe distance between
people; and practice hand washing andother hand hygiene)･ Wearing masks recommended
a. If it is impossible to maintain aphysical distance (around two meters
or more) from others indoors.
b. If you can maintain a physical distancefrom others indoors but you will beholding a conversation.
c. If it is impossible to maintain aphysical distance from others outdoors
and you will be holding a conversation.
・ No need to wear masks
a. If you can maintain a physical distancefrom others indoors and you will not beholding a conversation or conversation
will be minimal.
b. If you can maintain a physical distancefrom others outdoors.
c. If it is impossible to maintain aphysical distance from others outdoors
but you will not be holding a
conversation or conversation will beminimal.
･ Keep the doors of all venues andbuildings open whenever possible so there
is no need to touch doors and doorknobs
when entering and exiting (excluding colddays)
･ To trace those who came into close contact
when an infection occurs, record where
each participant sat during meetings andevents･ The section in charge will maintain andstore seating records･ The meeting method used (face to face,remote, etc.) shall be at the discretion of54･ Meeting and events conducted as usual,
while taking precautions to prevent the
spread of infection

the chairperson (in the case of a meeting)or organizer (in the case of a ceremony)

Level 3

The governor of Saitama Prefectureannounces state of emergency
measures based on the government’s
declaration of a state of emergency･ Cancel or reschedule large-scale eventsand meetings･ Conduct meetings online as much as
possible･ If the above two items do not apply, theactivity/event will be approved at thediscretion of the head of the department
the participant belongs toLevel 4

There is a risk of infection spreadingon campus･ Events will be canceled

A comprehensive assessment of thesituation of the spread of infection on
campus, the situation of the spread of
infection in the region, the clarity of
the infection route and so on haverevealed that there is a risk ofinfection spreading rapidly･ Same as Level 4

Level 555

･ Meetings can only be conducted online

13. Clerical and Technical Staff
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in JapanCountermeasures･ Conducted as usual

Level 1

Infections confirmed inareas of Japan other than
the Tokyo Metropolitan
Area (i.e., Saitama, Chiba,
Tokyo and Kanagawa
prefectures)･ Conducted as usual, while taking precautions toprevent the spread of infection

Level 2

Infection confirmed in theTokyo Metropolitan Area(i.e., Saitama, Chiba, Tokyoand Kanagawa prefectures),and the infection is
spreading (or is likely to
spread) or is not undercontrol

Level 3

The governor of Saitama
Prefecture announces stateof emergency measures
based on the government’s
declaration of a state of
emergency･ Take thorough infection prevention measures(consciously avoid crowded areas, closed spaces andclose-contact settings; keep a safe distance between
people; and practice hand washing and other handhygiene)･ Wearing masks recommended
a. If it is impossible to maintain a physical distance(around two meters or more) from others indoors.
b. If you can maintain a physical distance fromothers indoors but you will be holding a
conversation.
c. If it is impossible to maintain a physical distancefrom others outdoors and you will be holding a
conversation.
・ No need to wear masks
a. If you can maintain a physical distance fromothers indoors and you will not be holding a
conversation or conversation will be minimal.
b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physical distancefrom others outdoors but you will not be holding
a conversation or conversation will be minimal.
･ Keep the doors of rooms and buildings open
whenever possible. That will ensure there is noneed to touch doors or doorknobs when entering andexiting (excluding cold days).
･ Take creative measures to reduce crowding, such as
by using meeting rooms, etc. as offices･ Staggering work hours (between 6:30 a.m. and 7:15
p.m.) is recommended･ Telecommuting is recommended whenever possible

56･ Keep the doors of rooms and buildings open
whenever possible. That will ensure there is noneed to touch doors or doorknobs when entering andexiting (excluding cold days).
･ Take creative measures to reduce crowding, such as
by using meeting rooms, etc. as offices

Level 4

There is a risk of infection
spreading on campus･ Telecommuting is recommended whenever possible

Level 5

A comprehensive
assessment of the situationof the spread of infection on
campus, the situation of the
spread of infection in theregion, the clarity of theinfection route and so on
have revealed that there isa risk of infection spreading
rapidly･ Countermeasures will be decided based on
extensive discussions with the Saitama Prefecture
government section in charge of healthmanagement. Depending on the situation, however,part or all of the Okubo Campus will be closed.
･ Some or all faculty and staff members will
telecommute depending on the infection situation
and area affected. The period will be determinedbased on discussions with the Saitama City publichealth center.

57

14. Affiliated Schools
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there
have been no cases reported
in JapanCountermeasures･ Conducted as usual

Level 1

Infections confirmed inareas of Japan other than
the Tokyo Metropolitan
Area (i.e., Saitama, Chiba,
Tokyo and Kanagawa
prefectures)･ Conducted as usual, while taking precautions toprevent the spread of infection

Level 2

Infection confirmed in theTokyo Metropolitan Area(i.e., Saitama, Chiba, Tokyoand Kanagawa prefectures),and the infection is
spreading (or is likely to
spread) or is not undercontrol・ Depending on the situation, staggered school
hours, shortened classes, etc. will be implemented
in some areas. Each school will contact the relevant
parties.
・ Club activities will be restricted based on the
COVID-19 Hygiene Management Manual in Schools(Ministry of Education, Culture, Sports, Science andTechnology) and the notification regarding thoroughcountermeasures against COVID-19 in choral
performances, etc. at elementary schools, juniorhigh schools, high schools, and special needs schools(December 10, 2020, joint notification by the
Director-General of the Elementary and Secondary
Education Bureau; Ministry of Education, Culture,
Sports, Science and Technology and the Deputy
Commissioner for Cultural Affairs).

Level 3

The governor of Saitama
Prefecture announces stateof emergency measures
based on the government’s
declaration of a state of
emergency

・ Depending on the situation, staggered school
hours, shortened classes, etc. will be implemented.
Each school will contact the relevant parties.
・ Club activities will be restricted based on the
COVID-19 Hygiene Management Manual in Schools(Ministry of Education, Culture, Sports, Science andTechnology) and the notification regarding thoroughcountermeasures against COVID-19 in choral
performances, etc. at elementary schools, juniorhigh schools, high schools, and special needs schools(December 10, 2020, joint notification by the
Director-General of the Elementary and Secondary
Education Bureau; Ministry of Education, Culture,
Sports, Science and Technology and the Deputy
Commissioner for Cultural Affairs).
･ Recommend staggering faculty and staff member
work hours･ Staff members will telecommute whenever possible

58

Level 4

Level 5

There is a risk of infection
spreading on campus･ Schools will be closed for a necessary period

A comprehensive
assessment of the situationof the spread of infection on
campus, the situation of the
spread of infection in theregion, the clarity of theinfection route and so on
have revealed that there isa risk of infection spreading
rapidly･ Same as Level 4･ Some or all faculty and staff members of affiliatedschools will telecommute for a certain period.

5915. Outsiders
Risk level
Level 0Decision guideline
When a COVID-19 outbreakoccurs overseas but there havebeen no cases reported in
Japan

Countermeasures･ Treated as usual

Level 1

Infections confirmed in areasof Japan other than the Tokyo
Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures)･ Treated as usual, while taking precautions toprevent the spread of infection

Level 2

Infection confirmed in theTokyo Metropolitan Area (i.e.,
Saitama, Chiba, Tokyo andKanagawa prefectures), andthe infection is spreading (or is
likely to spread) or is notunder control･ Request visitors to conduct proper hand hygiene

Level 3

The governor of Saitama
Prefecture announces state of
emergency measures based on
the government’s declarationof a state of emergency･ Prohibit the entry of outsiders other than thosethe university certifies as necessary, such as
postal workers, delivery personnel andconstruction crews

Level 4

There is a risk of infection
spreading on campus･ Prohibit the entry of all outsiders

Level 5

A comprehensive assessmentof the situation of the spreadof infection on campus, thesituation of the spread of
infection in the region, theclarity of the infection routeand so on have revealed that
there is a risk of infection
spreading rapidly･ Same as Level 4

60･ Wearing masks recommended
a. If it is impossible to maintain a physicaldistance (around two meters or more) fromothers indoors.
b. If you can maintain a physical distance fromothers indoors but you will be holding a
conversation.
c. If it is impossible to maintain a physicaldistance from others outdoors and you will beholding a conversation.
・ No need to wear masks
a. If you can maintain a physical distance fromothers indoors and you will not be holding a
conversation or conversation will be minimal.
b. If you can maintain a physical distance fromothers outdoors.
c. If it is impossible to maintain a physicaldistance from others outdoors but you will not
be holding a conversation or conversation will
be minimal.

16. Protecting Your Personal Information
When Saitama University releases information within the university or to outsideorganizations because a university member has been infected with COVID-19, it
recognizes the particularity of personal medical information and ensures there isno disadvantage to the infected person. In this regard, the university strictly
complies with the Act on the Protection of Personal Information Held byIncorporated Administrative Agencies, etc. (Act No. 59 of 2003), and considers the
personal rights of infected people and other necessary matters.
Based on these principles, staff members in charge of releasing information within
the university or to outside organizations will be kept to a minimum.

17. Disinfection of Locations Where Persons Infected with or Suspected of Being
Infected by COVID-19 May Have Come in Contact
If it becomes necessary to disinfect the campus because of a potential outbreakafter a person infected or suspected to be infected with COVID-19 is identified,
the faculty and staff members of the department that manages the building
shall be in charge of the disinfection process. If necessary, the vice president (incharge of crisis management) may request cooperation from the TechnicalSupport Center. In selecting staff to handle the disinfection, circumstances suchas elderly family members living together or a pre-existing medical condition
will be taken into account.
1. Location to be disinfected
1) If the infected person (or those suspected of infection) used the campus
within the past seventy-two hours, all locations and things that the infected
person may have passed by or touched. This includes doorknobs and water
faucets in common areas and the hallways of the floor where the laboratory
the person used is located.
2) For rooms where there is a high possibility of viruses being present due toinfected persons (or those suspected of infection) staying there for a long
period to do experiments or desk work, the rooms will be closed for more thanseventy-two (72) hours without cleaning or disinfecting them.

61

2. Preparation and procedures for disinfection
If you need tools for disinfection (protective raincoat, disposable gloves,disinfecting ethanol, etc.), please contact the General Affairs Division (Ext.
3121).
(1) Clothing
・Use the mask, gloves and protective goggles provided. Wear protective
clothing or a protective raincoat.
・A non-woven mask may be used. Use thick rubber or nitrile gloves.
・Disinfect the soles of your shoes by stepping on a rag soaked in ethanol or
diluted sodium hypochlorite, or use shoe covers.
(2) Disinfectant
Use disinfectant (ethanol) in a spray bottle.
(3) Locations to disinfect1) Floor of the hallway
2) Knobs of doors facing the hallway
3) Tables and chairs in lounges and other common areas
4) Light switches and elevator buttons5) Stairway handrails(4) Procedures
1) Ventilate first. Activate the exhaust fan, open doors and windows, andventilate for about an hour (to expel floating aerosols). Afterward, close thewindows and wait around fifteen minutes before starting the disinfection
process (to allow any residual suspended aerosols to settle).
2) Spray disinfectant on the floor, and gently wipe the floor in one direction
with a mop fitted with an antibacterial or alcohol-soaked sheet. Do not walkon unwiped areas.
Note: Wiping in one direction prevents the spread of viruses.
3) Wipe doorknobs and the like as follows:・Spray an ample amount of disinfectant on a thick paper towel and wipe in
one direction.
・For areas that can be sprayed directly, spray and then wipe the disinfectant
off completely.

624) Dispose of used paper towels and sheets in plastic garbage bags without
touching the used side.
(5) Post-work cleanup procedures
If you use shoe covers, please remove them first and dispose of them in a plastic bag.
If you are not using shoe covers, please disinfect the soles of your shoes by stepping
on a paper towel soaked in disinfectant.
1) Removing gloves
Grab the outside of one glove.

Remove it a way that turns it inside-out andhold it in the hand that is still gloved.

Put your fingers of the other handinside the glove and remove it so that it is also inside-out.

Disinfect yourhands.
2) Taking off protective clothing
Take off one sleeve at a time by grabbing the inside and rolling the wholething up, making sure not to touch the outside.

Dispose of the garment in aplastic garbage bag and then disinfect your hands.
3) Removing goggles
Remove goggles by grasping them at the temples.

Disinfect your hands.

4) Removing masks
Hold the cords to remove and dispose of the mask in a plastic garbage bag.
Disinfect your hands.
Note: Gently let the air out of the plastic bag containing the contaminateditems by facing the opening away from people while outdoors, then close themouth tightly and put it in another garbage bag before disposal.
Wash your hands with soap promptly after the work or disinfect them thoroughlywith ethanol.

63

Attached Form
Date: ___________
Name: _____________(Student number) Name, gender, age
Phone number
Address
Current situation

Your current condition, physician diagnosis
content, etc.

Whether you had contact withsomeone infected with COVID-19
International and domestic travel
record for the past two weeks
Situation from the development of
your symptoms until now

What symptoms do (did) you have, and fromwhen?
Coughing, breathlessness, fatigue, chills, muscle
aches, headache, sore throat, loss of taste orsmell
When did you get a fever, and how high did yourtemperature rise?

Information about family members
living with you
Your actions from the two days
before symptoms appeared until
now

Situation of COVID-19 infection
Actions while on campusYour activities while at classes, extracurricular
activities, research activities, meetings, and otherplaces you visited, and whether you were wearing
a mask; also whether you came in close contact
with anyone (fifteen minutes or longer of contact
within one meter during the two days prior towhen symptoms appeared up to the present).
Actions while off campus
Places where you visited, the identities andnames of university members and other related
persons you came into close contact with, etc.

64

If you have already consulted withyour municipality, please state theresults of the consultation

University members and other related Status and namepersons you came in close contact with

Other

65