National Immunisation &Vaccination System (NIVS)
Covid Reporting UserGuideContentsPageItem

3Accessing NIVS

4Login & Role Selection

5Home Page & User Journey

6Data Extract

89

Technical SpecificationContact Us

Accessing NIVS
Thank you for your interest in the National Immunisation & Vaccination System(NIVS) for recording Covid vaccinations.
To expedite the process for accessing NIVS- Covid a pre approved form can besubmitted with your details attached to agem.nivs-covid@nhs.net from the Lead
Contact/SPOC within your trust. If you do not know who the lead contact is returnthe form directly to us and we will contact them on your behalf (where known). You
will be kept informed of progress at each stage of the process. Once you receive anemail like this, informing you that your ‘NHS Improvement account’ has beencreated, no further registration action is required, you will simply need to activate
your account to proceed. (NHS Improvement account is merely the old terminology
for Insights account, so rest assured you will have been granted the correct accounttype.)This is the preferred and advised way to gain an account.

NIVS User Guide
NHS Arden & GEMCSU

Alternatively, you can register for an Insights account via this link:
https://apps.model.nhs.uk/register. Complete all the required fields and then select‘Register’ at the bottom of the page. Once approved, you will then receive an email toactivate your account, create a password and set up security questions.
When you register, if you are informed that you alreadyhave an account, please proceed to log in to theInsights platform via this link:
https://apps.model.nhs.uk/products
Scroll through the list of available products until you
locate the NIVS tile, and click ‘Request Access’. If thetile indicates that you already have access you canaccess NIVS via this tile or via the direct application
link: https://nivs.ardengemcsu.nhs.uk/home

Login & Role Selection
Once you have access to NIVS via your Insights
account, please login(https://nivs.ardengemcsu.nhs.uk/home)
You will sign in via the OKTA screen. This is also
where you can reset your password by selecting‘Need help signing in or forgotten your password?’

If you have never accessed NIVS before, or if you already have a NIVS account but
now need to submit information pertaining to Covid vaccinations, the first thing you
will need to do is request your role. In the top right hand corner of the screen, youwill see your email address. Please click here to view your user profile. Under youruser details there is a section called ‘Request Roles’. From the drop down menu,
select ‘Covid Vaccinator’ This will send a request to our helpdesk and you willNIVS User Guide
receive confirmation via email once this approved.
NHS Arden & GEMCSU

If you have a NIVS account with multiple roles, select your email address to view
your user profile and use the ‘Switch Roles’ section at the top of the page to change
your role. Select the role you wish to enter information for from the drop downmenu and then select ‘Submit’.

Homepage
Once you are on the correct role. This will be the Homepage – Support Details,
Download Extract & Vaccinations administered by my organisation.

Click refresh to get the latest numbers. The dashboard has a few
added lines (all lines shown in screenshot) and are up to date.

*Data shown in screenshot is fake and used for training purposes only*Download Extract
Once you select Download extract you will be take to this page.

Please selecteither all HealthCare works
vaccinated withinyour organisation
or All vaccination
records including
patients.

Filter by date or tick any date thendownload.

NIVS User Guide
NHS Arden & GEMCSU

The file download will pop up at the bottom of the screen or willappear in your downloads on files. Please note, it isrecommended to use the latest version of Google Chrome/Egde
when accessing the NIVS system.

Download Extract & CSV File
Data will be downloaded in a csv file template on excel.

NIVS User Guide
NHS Arden & GEMCSU*Data shown in screenshot is fake and used for training purposes only*Download Extract & CSV File
CSV file will beformatted in thefollowing order.

Download Extract CSV FileNHS Number
Forename
Surname
DateOfBirth
Gender
Postcode
HealthCareWorker
EmployeeNumber
StaffOrganisation
StaffTypeConsentedForVaccination
ConsentType
Vaccinated
Date
CovidNotVaccinatedReasonPrescriberForename
PrescriberSurname NIVS User Guide
NHS Arden & GEMCSU
PrescriberId
PrescriberProfession
VaccinatorOrganisation
VaccinatorForename
VaccinatorSurname
VaccinatorId
Vaccinator Profession
BatchNumber
BatchExpiryDate
DefrostExpiryDate
UniqueSerialNumber
ManfacturerProductCode
VaccineManufacturer
CovidNotVaccinatedReason
VaccineType
VaccinationSite
CovidDoseAdverseReactionCountThe file will only
provide the count ofadverse reactions
uploaded per
individual. In order
to view what
Adverse Reactions
were uploaded,please go on to NIVS
site and search forPatient.

Contact Us
Website: https://nivs.ardengemcsu.nhs.uk/home
For any application queries, please contact the Arden & GEM CSUNIVS Covid Helpdesk –E-mail support: agem.nivs-covid@nhs.net
Telephone: 0121 611 0187

Version1

2
3

VersionDate
16.12.2020

AuthorZaynab Bhana

ApproverName

Description
Initial Version