Checklist of procedures before leaving Japan
ItemNotes

If a tutor has been assigned to you, please ask him/her to assist you with the procedures.
1. All international students
Return of student ID card Return the card to the Academic Affairs Section.
Return of Health
Insurance card

Complete administrative procedures at the municipal office.

Return of residence card Return the card to the immigration officer at the airport.
Final survey

Students are asked to complete a questionnaire regarding their career
orientation and contact information. The questionnaire is forwarded
through your academic supervisor.

2. Japanese government scholarship students
Closure of postal
account

Close your postal account after receiving the last scholarship transfer.

3. Shinagawa International House residents
Pre-departure form

Submit a pre-departure form to the International Students Section.

Rent, utilities and rental
goods

Ensure that all your bills have been paid before leaving.

Pre-departure roomcheck

A pre-departure check is conducted one week before you move out.
Contact the International Students Section to set a time and date. Any
repair or additional cleaning charges will be billed separately.

Cancellation of utility
contractsCancel all your utility contracts (electricity, water, gas, telephone, mobile,internet, etc.) and present a copy of your payment receipts to theInternational Students Section.

Change of postal
address

Submit the relevant form to your local post office.

Closure of bank account

Close your account at the Dai-Tokyo Shinyo Kumiai bank after checking
that you don’t have any outstanding payments.

Curtains

Return the room curtains and their tassels to the office of theInternational House.

Lease items

Return any items on lease (futon, sheets, etc.) to the office of theInternational House before leaving.

Oversize trash

If you have any items measuring more than 30cm on either side, contact
the local waste management office and purchase the according oversize
trash stamps for their evacuation. The items must be placed outside by
8am on the day of retrieval.

Disposal of home
appliances

Contact the local home appliance recycling center for any electric/electronic appliances (air conditioner, TV, fridge, freezer, washingmachine, drier, etc.).

Disposal of computers

Contact the computer manufacturer.

Final room check

A final room check is conducted on the day of departure (contact theoffice of the International House to set an appointment). Make sure thatyou don’t leave any belongings behind.

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Return of room key anddocument file

Return your key and the file with room-related documents to the office ofthe International House.

Turn off the circuit
breaker
4. Student dormitory residents (Shinagawa and Etchujima campus)
Pre-departure roomcheck

A pre-departure room check is conducted on a pre-determined date.
If you are absent, a staff member will enter the room using a master key.
Any repair or additional cleaning charges will be deducted from thebalance of your utility fees account (additional charges will be billed
separately).

Submit contact
information

Submit a contact information form to the Student Support Section ofyour campus.

Oversize trash

If you have any items measuring more than 30cm on either side, contact
the local waste management office and purchase the according oversize
trash stamps for their evacuation. The items must be placed outside by
8am on the day of retrieval.

Disposal of home
appliances

Contact the local home appliance recycling center for any electric/
electronic appliances (air conditioner, TV, fridge, freezer, washingmachine, drier, etc.).

Disposal of computers

Contact the computer manufacturer.

Dai-Tokyo Shinyo
Kumiai bank accountfor residents of theShinagawa campus
dormitory

Do not close your account before the end of July.
The balance of your utility fees account is transferred back to youraccount.

Change of postal
address

Submit the relevant form to your local post office.

Lease items

Return any items on lease (futon, sheets, etc.) to the office of theInternational House before leaving.

Final room check

A final room check is conducted in the presence of the resident. Theroom must be completely empy. All keys and documents received when
you moved in must be returned on the day of departure.

5. Apartment residents
Contact the landlord or
administrator

Depending on your contract, you must inform the landlord or
administrator 1 to 2 months prior to your departure.

Cancellation of utility
contracts

Cancel all your utility contracts (electricity, water, gas, telephone, mobile,internet, etc.) and present a copy of your payment receipts to theInternational Students Section.

Change of postal
address

Submit the relevant form to your local post office.

Oversize trash

If you have any items measuring more than 30cm on either side, contact
the local waste management office and purchase the according oversize
trash stamps for their evacuation. The items must be placed outside by
8am on the day of retrieval.

Disposal of homeappliances

Contact the local home appliance recycling center for any electric/electronic appliances (air conditioner, TV, fridge, freezer, washingmachine, drier, etc.).

Disposal of computers

Contact the computer manufacturer.

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