World BOSAI Forum /International Disaster Risk Conference 2023 in SendaiProspects█ Purpose █World BOSAI Forum activity started in the Tohoku region, which experienced Great East Japan
Earthquake and Tsunami, and developed with a strong desire to prevent other people fromsuffering from natural disasters.
The Sendai Framework for Disaster Risk Reduction 2015-2030, a set of guidelines for activities
related to disaster risk reduction, was adopted at The Third UN World Conference on Disaster
Risk Reduction (WCDRR) which was held in Sendai in 2015. The Sendai Framework for Disaster
Risk Reduction incorporates many concepts promoted by Japan, such as the importance ofinvestment in disaster risk reduction and “Build Back Better” strategy. It can be said that Japan,
as a world leader in the field of disaster risk reduction, has a responsibility to promote theimplementation of the Sendai Framework for Disaster Risk Reduction. Furthermore, the activities
of Japan and the Tohoku region in the process of recovery from the Great East Japan Earthquakeand Tsunami that occurred on March 11, 2011, have attracted great attention all over the world.
While a variety of international conferences on disaster risk reduction including UN-led andacademic conferences, took place around the world, there has been no international "forum"
where specific solutions to reduce damage from disasters could be addressed, shared, anddiscussed.
Therefore, we decided to establish a "FORUM" in Sendai to propose solutions for disaster risk
reduction from various perspectives of industry, government, academia, citizens, both domestic
and international, to learn from each other, to create new values, and to promote the Sendai
Framework for Disaster Risk Reduction. This is what became known as the World BOSAI Forum.
The 1st World BOSAI Forum (2017) gathered Sendai City, Tohoku University, and various
stakeholders (UN, international organizations, governments, private companies, media,NGOs/civil society organizations, universities and research institutes) to share information anddiscuss specific solutions for reducing disasters. The Forum also promoted the creation of a field
for new partnerships and other initiatives.
At the 2nd World BOSAI Forum (2019), discussions were held on how to achieve Global Target Eof the Sendai Framework for Disaster Risk Reduction 2015-2030 (to significantly increase thenumber of countries with national and local disaster reduction strategies by 2020). The results ofthe discussions about Build Back Better strategy, psychological recovery, coping with disasters
caused by climate change, which has grown to be a serious problem in recent years, as well as
the application of advanced technologies such as AI and IoT technologies in disastermanagement, were shared with the world.

The 3rd Forum will focus on the following two points.
First is the encouraging of more active participation from the general public and younger
generations, and second is the increase of participation and interaction by holding thoroughly
planned sessions on several topics, especially those related to integrated and interdisciplinary
approaches. As the World BOSAI Forum we will share information on exact solutions for disaster
reduction with the world, gained through the dialogue between industry, government, academia,and citizens, while putting an emphasis to the viewpoints of women and young people.
Japan is one of the countries most affected by frequent occurrence of natural disasters. Japan
has bountiful experience and many solution strategies in regards to coping with natural disasters.
These include not only Disaster Risk Reduction measures implemented in anticipation of disasterevent and aimed to lessen the damage, but also provision of a heartfelt assistance to disastervictims to assure that people who have met with a disaster would recover quicker, and having
disaster folklore which is an important part of Japanese culture. Japan has a mission of becoming
a leader in Disaster Risk Reduction by sharing all of the above knowledge with the world.
At the Forum, we need to gather ideas from the diverse people and we need them to take on theleadership role in order to put together the extensive knowledge we have and to continue
implementing solution strategies for the society while giving start to new partnerships. Therefore,
to make this Forum a fascinating and fruitful experience we ask for the participation of as many
people as possible and at the same time we kindly ask for everyone’s support in this activity.
We understand that such requests are meant to be made face to face, but this time we humbly
use this document to sincerely ask for your support
Best wishes for your continued success in the future.
September, 2022

Yuichi OnoFounder and CEO, World BOSAI ForumFumihiko ImamuraChairperson, World BOSAI Forum Local Organizing Committee█ Overview █➢Scheduled DateMarch 9 to 12, 2023➢

VenueSendai International Center / Tohoku University Centennial Hall Kawauchi Hagi Hall➢

Organizer

World BOSAI Forum Local Organizing Committee/World BOSAI Forum International SteeringCommittee➢

Sponsorship（2019 For reference）

Ministry of Foreign Affairs of Japan, Ministry of Education, Culture, Sports, Science andTechnology, Ministry of Land, Infrastructure, Transport and Tourism, Cabinet Office, Governmentof Japan, Ministry of Economy, Trade and Industry, Aomori prefecture, Iwate Prefecture,
Fukushima Prefecture, NHK (Japan Broadcasting Corporation) Sendai Broadcasting station,
Sendai Television Incorpolated, TOHOKU BROADCASTING CO LTD., Miyagi Television
Broadcasting

Co.,Ltd.,

HIGASHINIPPONBROADCASTING

Co.,Ltd.,

SendaiFM

BROADCASTING, INC., The Asahi Shimbun Company Sendai general office, The Mainichi
Newspapers Co., Ltd. Sendai branch office, SANKEI SHIMBUN CO.,LTD. Tohoku general office,
THE YOMIURI SHIMBUN Tohoku general office）➢Estimated participants

Approximately 4,500 people (research institutions, international organizations, government
agencies, domestic and international experts on disaster prevention from companies,organizations, NGOs, etc.), citizens, students*There are some sessions which are not available for general visitors (citizens, etc.), but we aremaking arrangements so that they can participate in as many sessions as possible.

➢Time Schedule➢

Cooperation
Sendai Bosai Mirai Forum（4th March 2023）
Asian Disaster Reduction Conference (ADRC) (11th ~12th March 2023）➢The week from the 4th of March 2023 to the 13th of March is going to be the Recovery Bosaiweek（working title）, during which we plan to conduct various Bosai events in collaboration
with Sendai City.

█ Program █➢Session
Sessions will be held at the venue which can accommodate 50～500 people. We plan to give90 min for each session’s time slot. (we expect only half of the venue’s seating capacity to
be occupied due to the use of measures to prevent the spread of COVID-19)➢

Poster Session
We will accept Poster presentation applications in line with the main theme. A total ofaround 50 posters are expected to be presented at the venue. We also plan to arrange aPoster award.

➢Flash Talk Presentation
We plan to arrange a separate panel inside the venue for 15 to 40 min presentations ofindividual speakers who are not willing to host the entire session, but would like to share
information about their good practices.
We expect around 30 groups to take part in this activity.

➢World BOSAI EXPO（Exhibition）
We plan to organize a presentation corner for interested companies and non-profit
organizations taking part in the Forum to introduce their activities / products
We expect to have a total of around 65 presentations. Please check EXPO・WEEK
Exhibition booth requirements（ https://worldbosaiforum.com/2023/public/expo/ for theinformation about companies’ exhibition guidelines.
*As for the Non-profit sector, we will inform you separately.

➢BOSAI Week
We will share the information online before the event’s opening. As for conditions forparticipation please check EXPO・WEEK Exhibition booth requirements.
*As for the Non-profit sector, we will inform you separately.

█ Registration for the Participation █This Forum strives to be a place where industry-government-academia groups andorganizations and even general visitors can participate freely in organized activities, share
information, have discussions and build good relationships. We aim to conduct justmanagement without giving special treatment to organizations which provide financial
donations. For that reason, we use registration fees from Forum’s participants (common 3-day
pass with early registration discount: 50000 yen), exhibition fees paid by organizations andcompanies taking part in the Sessions, donations and material assistance from Sendai City,
host of the event, to pay the expenses of the Forum’s preparation, planning, activities
arrangement.
On the other hand, we believe that it is also important to increase citizen participation. That is
why we set up a free registration system for a large number of citizens, students, high school
students whose occupation or specialty is not related to Disaster Risk Reduction.
We hope that we managed to get our message across and we really hope to have a lot ofpeople register for the participation in the event. Registration for the participation is scheduled toopen in the middle of October 2022.

█ Participation as the Session host █➢outlineAside from the direct planning, management done by the Secretariat, participating groups/organizations become hosts themselves and provide planning (choosing Session themes,assigning speakers, etc.), preparation (arranging presentations with speakers, procuring
special equipment, etc.) andmanagement in line with the overall theme of the event. We

plan to have some of the sessions opened for public application to invite as many participants
as possible (starting from the middle of October)➢Burden of expenses
Burden of expenses
In case of arranging a session we kindly ask participants to pay the venue cost, simultaneoustranslator services cost, etc. We will share the detailed information in the middle of October.
Please kindly check our Home page regarding this issue.
Session Participants also have to register for participation in the Forum█ Participation in Sessions, Flash talks, Poster sessions, etc. █We plan to open Sessions, Flash talks, Poster sessions for public registration for participation.
Please kindly check the details which will be shared separately on our HP. We are also planningto conduct screening before appointing participants (starting from the middle of October).

█ Schedule (tentative) till Opening of the event █Date
Middle of October 2022

Contents[Registration Opening] Registration of Participants of Sessions, Postersessions, Flash talk presentations[Deadline] Session Registration（11th of Nov）

October – December 2022

Poster sessions, Flash talk presentations(26th of Dec)

[Finalization】Session time slots/ Exhibiting companies/ Inviting party（End of Dec）

December 2022

[Announcement] Preliminary Program

End of January 2023

[Finalization] Poster sessions, Flash talk presentations

Middle of February 2023

[Announcement] Final Program

March 2023

[Deadline] Registration of Participants (9th of Mar 12:00)
World BOSAI Forum 2023（9th–12th of Mar）