Global Education Center

To international students who will take a leave of absence for military service(Enrolled students)
When international students with a “Student” resident status take leave of absence for military service, the students are eligible to receive,
as a scholarship, the equivalent amount of an absence registration fee at the time of re-enrollment to the university by following necessary
procedures. Please read the procedures carefully and follow them.

【Procedures BEFORE the military service】
Procedure
1) Contact Global Education Center（GEC）

Due date

・Inform Global Education Center via email that you take a leave of absence for militaryservice.

E-mail: gso@hosei.ac.jp

required info : student ID No., name, period of military service, period of leave ofSubmission

Spring:end of May

Global Education

Fall:

Centerend of Oct

absence, re-enrollment date2) Submit an application for a leave of absence
・Before applying, confirm the period of the leave of absence and the time of reenrollment to the university, with your faculty/graduate school.
・Make sure to state that you take a leave of absence for military service as the “reason”.
★The application must be submitted for each academic year. If you take the leave ofabsence across the academic year, you are required to submit a new application at theacademic year end.

Spring:end of May

Your faculty/

Fall:graduate schoolend of Oct【Application】 https://www.hosei.ac.jp/campuslife/guide/shinsei/kyugaku/★Also confirm with your faculty/graduate school below.
・How to submit the 2 nd application if it across the academic year.
・Where to send the transfer form ( for the 1st and the 2nd year)

3) Payment of absence registration fee* the payee and transfer info will be given by your faculty/Institute later on.
*After your re-enrollment to Hosei university, you will receive the equivalent amountof absence registration fee as a scholarship.

Spring:end of May

・Amount: 100,000 yen for annual leave, 50,000 yen for half a year leave※Transfer all the amount according to the instructions from your faculty/graduate school.
★Absence registration fee must be paid for each academic year. Fees for one and a half orFall:-end of Oct

two years cannot be paid all together.

CONTINUED ON THE NEXT PAGE

【Procedures during the military service and after re-enrollment to the university】※Make sure to check the emails from Hosei during your military service.
ProcedureDue date1) Submit a new application for a leave of absence (if across the academic
Spring:year)★The application must be submitted for each academic year. See 2) above.

Submission

end of May

Your faculty/

Fall:graduate schoolend of Oct2) Payment of absence registration fee (if across the academic year)

Spring:★The absence registration fee must be paid for each academic year. See 3) above.

end of May★You would be expelled if the payment not confirmed till the due date.

Fall:-end of Oct3）Apply for the Certificate of Eligibility (CoE)

3M ahead of・Global Education Center will apply on behalf of you about 3 months ahead of your entry

your entry todate to Japan.

We will contact you separately by E-mail.

Japan4) Apply for the Scholarship (Returning from Military Service)

Spring re-・Application form will be informed to the eligible person by email.

enrollment:・submission: Application form, bank information, residence card, Certificate /Confirmation of service which tells the beginning and the end of the dates of your militaryservice.
The certificate should be written in English. If it is in Hangul, a Japanese translation mustbe attached.

end of May

Global Education
CenterFall reenrollment:end of Oct*After all procedures above are completed and confirmed, an equivalent amount of the absence registration fee will be paid as ascholarship.
If you do not return to the university the after military service, the scholarship will not be paid.

CONTINUED ON THE NEXT PAGE
【Contact】
Global Students and Scholars Support Office，Global Education Center, Hosei University
2-17-1 Fujimi, Chiyoda-ku, Tokyo 102-8160 Japan
Tel.: 03-3264-5475 / E-mail: gso@hosei.ac.jp

■Procedures for a leave of absence and absence registration fee※An annual leave of absence will be introduced from fall 2024 for fall-enrollment students.

Ex. Taking 2years leave of absence
Two-year leave of absence from the spring semester
1st Spring Semester

SpringEnrollment

Fall Enrollment*Those who havetaken a leaveof absence
before the 2024
spring semester
Fall Enrollment*Those who havetaken a leaveof absence fromthe 2024 springsemesteronwards

1st Fall Semester

2nd Spring Semester

1st time（～5/31）
Leave of absence：Annual leave
Absence fee：100,000yen
1st time（～5/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen
1st time（～5/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

2nd Fall Semester

2nd time（～5/31）
Leave of absence：Annual leave
Absence fee：100,000yen

2nd time（～10/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

3rd time（～5/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

nd2 time（～10/31）
Leave of absence：Annual leave
Absence fee：100,000yen

4th time（～10/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen
3rd time（～10/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

Two-year leave of absence from the fall semester
1st Fall Semester

SpringEnrollment

1st time（～10/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

Fall Enrollment*Those who havetaken a leaveof absence
before the 2024
fall semester

1st time（～10/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

Fall Enrollment*Those who havetaken a leaveof absence fromthe 2024 fallsemester
onwards

1st Spring Semesternd

2nd Fall Semester

2 time（～5/31）
Leave of absence：Annual leave
Absence fee：100,000yen
2nd time（～5/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

1st time（～10/31）
Leave of absence：Annual leave
Absence fee：100,000yen

2nd Spring Semester
3rd time（～5/31）
Leave of absence：
Half a year leave
Absence fee：
50,000yen

3rd time（～10/31）
Leave of absence：Annual leave
Absence fee：100,000yen

2nd time（～10/31）
Leave of absence：Annual leave
Absence fee：100,000yen