World BOSAI Forum Foundation
Basic Policy on the Protection of Personal Information
The World BOSAI Forum Foundation (hereinafter the "Foundation") hereby announces the following
privacy policy (hereinafter the "Policy") regarding the handling of personal information received fromusers of the services and websites offered by the Foundation (hereinafter the "Users.")
In order to protect the security of the Users’ information and to live up to their trust in the Foundation,
all staff members of the Foundation are committed to complying with this Policy and all applicablelaws and regulations. This Policy applies to all services provided by the Foundation (hereinafter the"Services.")
Type of Information to be Collected and Method of Collection
The Foundation will collect the following User information in order to provide the Services. Whencollecting the personal information, the Foundation will comply with this Policy and applicablelaws/regulations and use appropriate methods of collection.
- Name- Address- Place of work/study- Telephone number (home/cell phone)- E-mail address
The Foundation also uses Google Analytics and other tools to collect the following information when
Users access the Foundation's website.
- Cookie- Referrer- Terminal type
- Browser type
- Region from which the User is accessing the website- Attribute information (age, gender, interests and concerns, etc.)
Please also see Google Privacy & Terms.
https://policies.google.com/technologies/partner-sites?hl=en
Purpose of Use of Personal Information
The Foundation will use personal information collected from Users only for the following purposes.
• Member management• Activity reports and event announcements• Distribution and mailing of e-mail newsletters and bulletins• Preparation of receipts, invoices, letters of appreciation for donations and volunteer work
• Contacting Users to answer questions and inquiries• Other cases where necessary for the administration incidental to each of the above services
Management of Personal Information
The Foundation will manage personal information strictly in accordance with the applicable laws andregulations and this Policy to prevent any leakage, falsification, or loss of personal information as
well as any use of personal information for purposes other than those intended.
In addition, the Foundation will provide its staff members with the education and training that arerequired for proper handling of personal information.
Shared Use of Personal Information
The Foundation may provide personal information obtained through its activities to sponsors andcooperating companies of the Foundation's events (including World BOSAI Forum, EXPO and Week)
to the extent it is reasonable and justifiable in order to provide appropriate services and achieve theFoundation's objectives.
The information items to be provided shall be the minimum necessary to achieve the objectives of theFoundation, and shall be provided in a secure manner as specified by the Foundation. In the case ofshared use, the recipient of the information shall also comply with the rules on protection of personal
information set forth by the Foundation.

1. Items of personal information to be shared- Name- Affiliation (entity)- E-mail address- Telephone number- Address
2. Purposes of shared use- Communication about products, services or marketing activities- Delivery of event and service announcements and regular publications- Business communications and announcements- Responses to inquiries
3. Chief administrator
Chief Privacy Officer, World BOSAI Forum Secretariat
Provision of Personal Information to Third Parties
The Foundation will not provide personal information collected by the Foundation to any third party
without prior consent of the User. However, in the following cases, the Foundation may provide User
information to a third party as exceptions to this principle.
• The User has consented to the provision of information to the third party.
• Disclosure of the information is necessary for the Foundation's contractors to provide the services
requested by the User.
• The disclosure is required by laws/regulations.
Disclosure of Personal Information to the User
When the Foundation receives a request for disclosure of personal information from the User, theFoundation will confirm that the request has been made by the User him/herself before disclosing theinformation.
In the event that correction of information is necessary, the Foundation will respond promptly inaccordance with the Foundation's prescribed procedures.
Inquiries about Personal Information
If you have any inquiries, questions, or comments regarding our privacy policy, please contact us at
the following address/telephone number.
World BOSAI Forum Foundation
Email: info@worldbosaiforum.com
Phone: 022-263-1688 (Available from 10：00-17：00)
SSL
To prevent information leakage, including eavesdropping by third parties during transmission, SSL(Secure Sockets Layer) encryption technology is used to ensure secure transmission of personal
information through the Foundation's website.
GDPRUsers who reside in any EU (EEA) member state and are subject to the General Data Protection
Regulation (GDPR) may exercise their rights under the GDPR by contacting our Chief Privacy
Officer. Users may also appeal to the supervisory authority in the event that their data have not been
properly processed.
Revision or Amendment
In the event that the Act on the Protection of Personal Information (of Japan) or other laws/regulations
require the Foundation to revise or amend this Policy, the Foundation will review and improve it asnecessary. The revised/amended Policy will take effect from the date of publication of therevised/amended version. In the event of any revision/amendment, the Foundation will announce it on
the Foundation's website and make it known to the public.
Version 2
September 21, 2022