Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations and Audit Companies)■ Requirements for Conformity Assessed Organizations
1. Terms and Conditions for Use of JFS Logo MarkA conforming organization of JFS standard may use the standard's logo mark (hereinafter referred toas "the mark") only if it meets the following requirements.
When using the mark, "audit company’s logo" may be used in conjunction with the mark after
obtaining approval from the audit company.

1） Use the mark following the provision of JFSM Logo Mark Design Management.
2） The registration number including the branch number issued by Japan Food Safety
Management Association ("JFSM") shall be indicated at the bottom of the mark.
3） The mark and the registration number are arranged to be recognized as "one mark".
4） The target site is recognizable to the mark (can also be described in the accompanying text
below).
5） When multiple registration numbers are used in a row at the bottom of the mark, thecorresponding scope of conformity certification for each registration number should beindicated together. If the scope of the conformity assessment refers to a portion of the siterather than the entire site, the product group should also be listed to prevent
misidentification.
6） Read and agree to the paragraph 2 to 6 of this provision.

* Notation example of two or more registration numbers indicated together

Registration Number 1

Registration Number 1

Registration Number 2

Registration Number 2

2

2

to be listed together with:1

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

JFS-B00000000-00: XXX plant, JFS-B1111111-11: YYY plant
JFS-B00000000-00: XXX plant Product group: XX, JFS-B1111111-11: YYY plant Product group:YY".

2. Scope of Use of the MarkJFS conformity assessed organizations may use the mark for their products, secondary packaging,
instruction management regulations, buildings, vehicles, promotional materials, envelopes, businesscards, printed materials, websites, and others. When using the mark, the mark user shall follow“Subject Specific Designations” below.

3. Term of Use of the MarkThe period during which a conforming organization may use the mark is from the issue date ofconformity assessment to JFS standard to the date of cancellation/withdrawal of the conformity
assessment. After the date of cancellation/withdrawal, the mark may not be used in principle. (SeeJFS Audit and Conformity Program Document Ver. 3.0, paragraph 4.12.3(3))
In addition, when a suspension of the organization's conformity assessment occurs, it shall be ensured
that the organization does not use the conformity assessment letter and mark in principle during theperiod of suspension, or that the use of the mark does not mislead the public into believing that theorganization has received conformity assessment during the suspension.
(See JFS Audit and Conformity Assessment Program Document Ver. 3.0, paragraph 4.12.2(3))

4. Obligations of the Mark User
(1) When using the mark, JFS conformity assessed organizations shall comply with the relevantlaws and regulations, this provision and the provision for Logo Mark Design Management,
and shall be obliged to take the utmost care to ensure that the mark is not used in a mannerthat is inconsistent with the purpose of the conformity assessment. The mark user shall also
be obligated to refrain from any actions that may damage the credibility or image of the mark.
(2) The mark user shall consult with JFSM to determine how to handle disputes, appeals,
litigation, etc. with third parties related to the use of the mark, and the user shall bear thecosts (including reasonable legal fees and litigation costs, etc.) incurred for disputes, appeals,
litigation, etc.
(3) In the case that the mark user causes damage to a third party in connection with the use of
the mark, such user shall be fully liable for such damage, and JFSM and other third parties
shall not be liable for any damage, loss, or liability.
2

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00(4) Upon request from JFSM, the mark user shall report on the actual use of the mark and submit
the items with the mark.
5. Prohibited Matters
The following uses are prohibited;(1) Use in violation of this provision and the provision for JFS Standard Logo Mark Design
Management(2) Any use that is deemed offensive to the law or public order and morals

6. Action to be Taken in Case of Inappropriate Use of the MarkIn the case of unauthorized use of the JFS Standard by a conforming organization following 5.
above, JFSM shall take the following measures sequentially as necessary.
(1) Request for corrective action(2) Warning(3) Cancellation of mark’s license(4) Publication of the organization's name(5) Legal action

3

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ Requirements for Audit Companies
１． Terms and Conditions for Use of JFS Logo Mark
After concluding "Agreement on Audit and Conformity Assessment Services" (hereinafter referred
to as “the agreement") with JFSM, audit companies may use the mark of JFS standards only if theymeets the following requirements.

(1) When using the mark on a conformity assessment letter, the mark must appear together with"the logo mark of each audit company".
(2) When an audit company uses the mark with an organization’s registration number for the PRor for any other purpose, they shall comply with the six conditions listed above in clause 1 of“Requirements for Conformity Assessed Organizations”.

２． Scope of Use of the Mark
Audit companies may use the mark for a conformity assessment letter, promotional materials,
envelopes, printed materials including business cards, website, and other materials incompliance with the subject-specific designations described below for each subject andmethod of publication.

３． Term of Use of the MarkThe period during which an audit company may use the mark shall be from the date of theagreement on audit and conformity assessment service until the date of withdraw approval by
JFSM, or the date of decline of recognition from an audit company. After the date ofwithdrawal, an audit company shall ensure that the mark is not used in principle.
During the period of suspension, an audit company shall ensure that the use of the mark does
not mislead the public into believing that its registration status is valid during the period ofsuspension.

４． Obligations of the Mark User
(1) When using the mark, an audit company shall comply with the relevant laws andregulations, this provision, and the provision for JFS Standard Logo Mark Design
Management. An audit company shall be obligated to take the utmost care to ensure thatthe mark is not used in a manner contrary to the purpose of the conformity assessment.
4

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

The audit company shall also be obligated to refrain from any actions that may damage
the credibility or image of the mark.
(2) An audit company shall consult with JFSM to determine how to handle disputes, appeals,
lawsuits, etc. with third parties related to the use of the mark, and the mark user shall bear
the costs (including reasonable legal fees and litigation costs, etc.) incurred for disputes,
appeals, lawsuits, etc.
(3) If an audit company causes any damage to a third party in connection with the use of themark, the relevant user shall be fully liable for such damage, and JFSM or any other third
party shall not be liable for any damage, loss, or liability.
(4) When requested by JFSM, an audit company shall report on the actual use of the mark,submit the used items, etc.

５． Prohibited Matters
The following uses are prohibited(1) Use in violation of these rules and the provision for JFS Logo Mark Design Management(2) Any use that is deemed offensive to the law or public order and morals

６． Action to be Taken in Case of Inappropriate Use of the MarkIn the case that an audit company misappropriates the contents of 5. above, JFSM shall sequentiallytake the following actions as necessary.
(1) Request for corrective action(2) Warning(3) Cancellation of Mark’s license(4) Publication of the organization's name(5) Legal action

７． Mark Management Policy and Management of Repro
The audit company may provide a copy of a repro of JFSM to an organization that has obtained
a conformity assessment letter with a legally binding arrangement, provided that the following
requirements are met.

(1)

The audit company has a policy for the mark's management.

(2)

The audit company can properly manage the repro provided by JFSM.
5

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)(3)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

When the audit company provides a copy of JFSM to a conformity assessment
organization, explain the control policy in (1) to the recipient and require that the copy
be properly controlled.

(4)

When a conforming organization uses the mark, the audit company shall ensure thatthe conforming organization complies with the provision of JFS Standard Logo MarkManagement .
(Refer to JFS Audit and Conformity Assessment Program Document Ver.3.0,
paragraph 4.10(3))(5)

In periodic or renewal audits of conformity assessment organizations, the audit
company shall include whether JFS standard logo is used and, if so, its appropriatenessin "any of the documents used for judgment, including audit reports, audit checklists,and corrective action requests/reports".
(Refer to JFS Audit and Conformity Assurance Program Document Ver.3.0, paragraph4.5(4) (15))

6

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)■

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

Subject Specific Designations

１． Prevention of Misidentification When Using the markWhen using the JFS standard's logo mark (hereinafter referred to as “the mark"), thefollowing three matters must be addressed so that there are no effects related to the mark;(1) There shall be no misidentification that the conformity assessment corresponds to"product certification" (i.e., the product itself is certified as conforming).
(2) There shall be no misconception that something outside the original conformity
assessment's scope falls within the original conformity assessment's scope.
(3) No other disadvantages are caused to JFSM's activities or the integrity of the conformity
assessment.

When written explanations are also included in response to the above, please confirm thespecifications in clause 2 of the subject specific designations and respond to them. When writing
additional information on the mark, it should be placed on the same side as the mark use side sothat it can be properly understood that the information is an explanation of the mark.

２． Designations for Use of the MarkThe following are the specifications for the use of the mark on each subject, including whether
or not the mark is used, the content of the mark, and the placement of the mark. The end of asentence may be changed or a new line may be added, as long as the meaning of the paralleltext remains the same.

7

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ When the mark is used on the product itself, on the product's wrapping paper, or on cardboard
for packaging or transportation
Notes to be

Necessary

mentioned- A sentence stating that "JFS standards are not product certification" must be

togetheradded.
- The scope of conformity assessment shall be described in a manner that there isno misunderstanding.
- The manufacturing site's address and organization name must match theconformity assessment scope.

Publication

Any position on the front, back, etc., is acceptable, as long as the mark or

Exampleadditional information is appropriate and does not affect the recognition of thetext.

■ Text to be included when the mark is used on the product itself, on the product's wrapping
paper, or on cardboard for packaging or transportation.



Check the status of the organization, starting with the items in the upper left of the flow
below, and include the necessary details in the combined description.

8

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

NO

NO

There are organizations other than theconformity assessment organization

The scope of conformity assessment is(head office, affiliated companies, etc.)"entire factory/office"Note2

within the same company
YES

YES
Note1
NO

NO

The same product is also

The scope of conformity assessment is

manufactured by other organizations"entire factory/office"

YES

YES

Note2

Note1
Not allowed

Note 1

JFS standard is not a product certification. This product is manufactured at XX
plant that has obtained the conformity assessment to (input the name of acquired
standard), which is a food safety management system

Note 2The JFS standard is not a product certification. This product is manufactured at
XX plant, which has obtained the conformity assessment of (input the name ofacquired standard), which is a food safety management system.
Scope of conformity assessment: XX, XX

9

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ When the mark is used on the exterior wall of the conformity assessment organization, signage
for a conformity assessment organization
Notes to be

Necessary depending on the scope of conformity assessment

mentioned

If the scope of the conformity assessment does not cover "the entire

togetherfactory/office", please describe it so that there is no misunderstanding of thescope.

ExampleCan be posted on the organization's exterior walls, signage on the premises, etc.

■ Text to be included when the mark is used on the exterior walls or signage of the conformity
assessed organization.



Check the status of the organization, starting with the items in the upper left of the flow below,
and include the necessary details in the combined description.
NO
The scope of conformity assessment is

Note1"entire factory/office"YESNot required

Notes

Product group: XX, XX, etc.

10

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)■

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

When the mark is used on a building exterior other than a conformity assessment organization
or a sign other than on the premises of the organization
Notes to beMust be mentioned:

mentioned

There shall be no misconception that something outside the original

togetherconformity assessment's scope falls within the original conformity
assessment's scope.
If the scope of conformity assessment does not cover "the entire
factory/office," the scope should be stated so that there is no misidentificationof the scope.

ExampleCan be posted on the organization's exterior walls, signage on the premises,etc.

■ Text to be included when the mark is used on the exterior of a building of a non-conformity
assessment organization or a signboard outside the premises of such an organization


Check the status of the organization, starting with the items in the upper left of the flow below,
and include the necessary details in the combined description.
NO
The scope of conformity assessment is

Note2"entire factory/office"
YES



Note1

Note 1

Scope of conformity assessment: XX Plant of XX Co.

Note 2

Scope of conformity assessment: XX Corporation, XX Plant Product group:XX

11

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ Text to be included when the mark is used on in-house delivery trucks and company cars
Notes to be

Required depending on the scope of conformity assessment of the company's

mentioned

delivery trucks and the company.

togetherIf the scope of conformity assessment is not the "entire plant/office," please be
sure that the scope is not misinterpreted.

ExampleCan be featured on the exterior of the vehicle.

■ Text to be displayed with the mark on in-house delivery trucks and company cars.


Check the status of the organization, starting with the items in the upper left of the flow below,
and include the necessary details in the combined description.
There are organizations other thanNONO

the conformity assessment

The scope of conformity

organization (head office, affiliatedassessment is "entire

companies, etc.) within the same

factory/office"Note2company
YES

YES
Adjacent to company name

NO

Note1

YES
Not requiredNO
The scope of conformity assessment
is "entire factory/office"
YES
Adjacent to company nameNO

Adjacent to company name

YES



Note1

YES

Note2
NO

Note3

12

Note4

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

Note 1

Scope of conformity assessment: XX plant

Note 2

Scope of conformity assessment: XX plant Product group: □□□, □□□Note 3

Scope of conformity assessment: XX plant of XX Corporation

Note 4

Scope of conformity assessment: XX plant of XX Corporation
Product group: □□□, □□□13

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ When the mark is used on the business card of a person who belongs to a business or factory(organization) that has obtained a conformity assessment
Notes to be

Necessary depending on the scope of conformity assessment

mentioned・If the scope of conformity assessment is not "entire factory/office,"

togetherdescribe the scope.
・If there are organizations other than the conformity assessment
organization (e.g., headquarters, affiliated companies, etc.) within
the same company, the scope shall be described so that there is no
misinterpretation of the scope.
・If the entire scope of conformity assessment cannot be described,"Please refer to the website for details" can be used.
However, the QR code or URL of the relevant page of the website
should be placed on the same side of the document so that it can bereferred to.

Example■ Text to be included when using the mark on a business card of a person who belongs to abusiness or factory (organization) that has obtained a conformity assessment
Check the status of the organization, starting with the items on the upper left of the flow chart
below, and include the necessary information in the annexed text.

14

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

NO

NO

There are organizations other than theconformity assessment organization

The scope of conformity assessment(head office, affiliated companies, etc.)

is "entire factory/office"Note1

within the same company
YES

YES
Not required

The name of an organization otherNO

YES
The scope of conformity assessment

than conformity assessment

Note2

is "entire factory/office"Organization is on the business card
YESNOThe scope of conformity assessment is"entire factory/office"

Note3
NO

YES
Not required

Note 1

Note1

Product Group XX, XXX

Product group: Please refer to the Website for details.
[http://～]" (description of HP address, QR code, etc. that leads to the relevant
page of HP)
Note 2

Scope of conformity assessment: XX plant

Note 3

Scope of conformity assessment: XX plant Product group: XX, XX

Scope of conformity assessment: XX plant Product group: Please refer to our
website for details.
http://～" (HP address, QR code, etc.) (Description that leads to the relevant
page of the HP)

15

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ When the mark is used on the business cards of employees of the same company or group of
the conformity assessed organization
Notes to be

Necessary.

mentioned・The scope shall be described so that there is no misunderstanding of thetogetherscope for each organization other than the "Conformity assessment
Organization".
・ If the scope of conformity assessment does not cover the entire
factory/office, the scope shall be stated.
・ If the scope of conformity assessment does not cover the entire
factory/office, it is acceptable to state "Please refer to our website for details.
However, the QR code or URL of the relevant page of the website should beplaced adjacent to the website on the same side so that it can be referred to.

Example■ Text that shall be included when the mark is displayed on the business cards of employees ofthe same company or group company as the conformity assessed organization


Check the status of the organization, starting with the items on the upper left of the flow chart
below, and include the necessary information in the annexed text.
There are organizations other thanNO

the conformity assessment

NO
The scope of conformity assessment isorganization (head office, affiliated"entire factory/office"companies, etc.) within the same
company
YES

YES
Note1
NO

The scope of conformity assessment is"entire factory/office"

Note2

YES
Note1


16

Note2

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

Note 1

Scope of conformity assessment: XX plant

Note 2

Scope of conformity assessment: XX plant Product group: XX, XX

Scope of conformity assessment: XX plant Product group: Please refer to the HP
for details.
http://～" (HP address, QR code, etc.) (Description that leads to the relevant
page of the HP)

17

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00■ When using the mark on flyers, pamphlets, websites, product specification sheet, POPs, etc.
Notes to be

Necessary depending on the scope of conformity assessment

mentioned

togetherfactory/office", the scope shall be stated.


If the scope of conformity assessment does not cover "entire
If there are organizations other than the conformity assessment

organization (head office, affiliated companies, etc.) within the same
company, describe them so that there is no misunderstanding of the scope.
Care should be taken in the placement and placement of the productcertification to avoid misidentification as product certification.
Example■ Text that shall be included in flyers, pamphlets, websites, product specification sheets, POPs,and other advertising materials when the mark is displayed

Check the status of the organization, starting with the items on the upper left of the flow
chart below, and include the necessary information in the annexed text.

18

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

There are organizations other thanIssue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

NO

the conformity assessment

NO
The scope of conformity assessment isorganization (head office, affiliatedNote2"entire factory/office"companies, etc.) within the same
company
YES

YES
Adjacent to company name

NO

Note1

YES
Not requiredNO
The scope of conformity assessment
is "entire factory/office"
YES
Adjacent to company nameNO

Adjacent to company name

YES

YES

Note4
NO

Note3

Note5

Note6


Note 1

Scope of conformity assessment: XX Corporation

Note 2

Scope of conformity assessment: XX Corporation Product group: XX, XX

Note 3

Scope of conformity assessment: XX plant

Note 4

Scope of conformity assessment: XX plant Product group: XX, XX

Note 5

Scope of conformity assessment: XX Corporation XX Plant

Note 6

Scope of conformity assessment: XX Corporation, XX Plant Product group: XX,
XX

19

Provision for JFS Standard Logo Mark Management(Requirements for Conformity Assessed Organizations
and Audit Companies)

Issue date:2023-07-11
Issue date:

Document number:
PR_101_07_R00_en
Revision number:R00

3. Other Precautions
When taking actions other than those listed above, conformity assessed organizations and audit
companies must consult with JFSM and take action to ensure that there is no misuse.

Disclaimer: The translation process used on this English website is partially offered by a "machinetranslation" for your convenience. This translated document is provided for information purposes
only. In the event of a difference of interpretation or a dispute, the original Japanese version of thisdocument is binding.
(End of the document)20