1-3 Certificates and registration procedures
1 Certificates issued by the university
TypeStudent ID cardSummaryChapter• The Student ID card is an important document that will serve until your graduation.
• In case your card is lost or damaged, please apply for a new one.
The card must be carried at all times, and returned if you lose your status as a student.
Issued by:
Shinagawa Campus: Academic Affairs Division, General Affairs Section
Etchujima Campus: Etchujima Campus Administration Division, Academic Affairs Section

Certificate of attendance*Issued by:
Shinagawa Campus: Academic Affairs Division, General Affairs Section
Etchujima Campus: Etchujima Campus Administration Division, Academic Affairs Section

Grade transcript*

Issued by:
Shinagawa Campus: Academic Affairs Division, General Affairs Section
Etchujima Campus: Etchujima Campus Administration Division, Academic Affairs Section

Certificate of expectedgraduation*(irregular students excepted)

Issued by:
Shinagawa Campus: Academic Affairs Division, General Affairs Section
Etchujima Campus: Etchujima Campus Administration Division, Academic Affairs Section

1• On JR lines, tickets for one-way journeys over 100 km can be purchased with a 20%
discount• One certificate is needed per ticket (but a single certificate can be used for a returnticket)• Certificates can only be used for the following purposes: return home, regular study
Certificate for student discounttrips, extracurricular activities endorsed by the university, examinations for academic
tickets*or employment purposes, participation in events endorsed by the university, medical(irregular students excepted)
treatment or resolution of study-related issues, accompanying parents on travel• Certificates are valid for 3 months from the date of issue
Issued by:
Shinagawa Campus: Student Support Division, Student Affairs Section
Etchujima Campus: Etchujima Campus Administration Division, Student Support Section
Certificate for the acquisition
Issued by:of a student commuter’s pass* Shinagawa Campus: Student Support Division, Student Affairs Section(irregular students excepted)
Etchujima Campus: Etchujima Campus Administration Division, Student Support Section
Certificate of medical
examination*

Issued by:
Shinagawa Campus: Health Center
Etchujima Campus: Health Center
Apply at the relevant counter (certificate issued within one to two days)

Recommendation letter foremployers

Government scholarshipcertificate

Issued by:
Shinagawa Campus: Career Support Center, Career Support Section
Etchujima Campus: Etchujima Campus Administration Division, Student Support Section
This certificate proves that you are the recipient of a government scholarship (3 working
days required to obtain the certificate).
Issued by:
Shinagawa Campus: Academic Support and International Division, International Students
SectionEtchujima Campus: Etchujima Campus Administration Division, Student Support Section

Note: Certificates marked with an asterisk (*) can be obtained immediately using one of the automatedcertificate issuing machines. Please note that the machines can be unavailable at times.
Location: Shinagawa Campus: entrance of Academic Affairs officeEtchujima Campus: Etchujima Campus Administration Division
Hours: weekdays 8:30 to 18:00 (except national holidays)
During spring, summer and winter holidays, weekdays 9:00 to 17:00 (except national holidays)

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2 Documents submitted by the students
Type
Leave ofabsence

Where to submit

Summary

Shinagawa Campus:
Academic Affairs
Division, General Affairs
Section

You must submit this document if you are unable to attend
classes for a period of two months or more due to illness orother compelling reasons. A leave of absence is valid for up toone year, and may be extended for an additional year (the limit
for a continuous leave of absence is two years).
Etchujima Campus:
Note: Students are automatically readmitted after the leave of
Academic Affairs Section absence expires (but see “Request for readmission” below).
Leave of absence period (total)・Undergraduate students and doctoral course students: Threeyears
・Master’s course students: Two yearsIf you wish to take a leave of absence (or apply for anextension for one year), you must submit a leave of absence
application (designated format) to the designated section
one month before the desired starting date. Please come tothe service window as soon as possible. If you are unable
to submit the form by the deadline due to unavoidable
circumstances, consult at the service window as soon as
possible.

Request forreadmission

You will be automatically readmitted after your leave ofabsence expires. If you wish to return before the ending date,however, you must submit a request for readmission.
Note: Students returning to university in the middle of thesemester must pay tuition fees in proportion to the remainderof the semester as soon as possible.

Withdrawal
from university

If you are forced to abandon your studies due to family issues
or other unavoidable reasons and have to withdraw from theuniversity, you must submit a withdrawal form (designatedformat) to the designated section one month before yourdesired withdrawal date. Please come to the service window
as soon as possible. If you are unable to submit the form bythe deadline due to unavoidable circumstances, please consult
at the service window as soon as possible.

Change ofaddress

Access Live Campus and follow the steps listed below to change
your address:
Portal page → School Affairs System (system cooperationlink) → Student information → Update student information →Student contact information

Changeof name,guarantor,
or guarantor
address
Application foruse of maiden
name・Contact the service window in charge about the information
change as soon as possible.
Note: If your name changes (first and/or last name), you must
submit an official document to confirm it.
(This includes documents that list both your old and newname, such as a family register individual record or a residencecertificate.)

Notice ofabsence

Shinagawa Campus:
Academic Affairs
Division, General Affairs
SectionReturning toyour homecountry or
travelingabroadShinagawa Campus:
Academic Support andInternational Division,International Student
SectionCareeradvancement

Shinagawa Campus:
・Once you have secured employment or know the path ofStudent Support Division, your academic advancement, you must use the University
Career Support Section
Employment Posting and Management System to clarify yourEtchujima Campus:
situation.
Student Support Section

Chapter1

A notice of absence is accepted for the following reasons:・When you are absent for seven days or more due to illness (amedical certificate must be attached)・When you are absent due to influenza or other infectious
diseases (a medical certificate must be attached)
Etchujima Campus:
・Other unavoidable reasons (such as bereavement; aAcademic Affairs Section document to certify the reason must be attached)
For reasons other than the above, consult your teacher.
・You must submit a notification about returning to yourhome country or traveling abroad if you will be going outsideof Japan. While traveling abroad, you must be enrolled inoverseas traveler’s accident insurance regardless of whether
your reason for the trip is studying abroad, training, research
activities or personal. Additionally, you may need to submit
Etchujima Campus:
overseas traveler’s accident insurance documents if you areStudent Support Section traveling abroad for university activities, so please confirm thiswith the section in charge.

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