Application Guidelines for Tokyo International Exchange Center (TIEC)
Residence Halls [International Students](AY 2022 resident recommendationmethod)

Application Guidelines for Tokyo International
Exchange Center (TIEC) Residence Halls [InternationalStudents](AY 2024 resident recommendation method)

1. Available housing:(1) Residence Halls A and B for single residents can only accommodate the applicant.
(2) Residence Halls C and D for couples and families can accommodate the applicant and their spouse andchild, but not their extended family. (Residence Hall C can accommodate families with up to one child 6 years
old or under.)(3) Residence Halls C and D for couples and families are restricted to continuous residents that fall under

one of the following.
1. The applicant and their spouse
2. The applicant, their spouse and child3. The applicant and their child(4) Relatives, friends or anyone other than those approved as residents cannot stay overnight at any of

the residential units.
(5) For any questions regarding application for housing (including vacancy information), please inquireby phone to the university staff in charge.

2. Resident selection method and notification of result:

Applications will be screened by the TIEC in consideration of the priority selection criteria below. The
result will be sent in writing to the university that recommended the applicants.
（1） Those who can actively participate in various exchange events held by the TIEC.
（2） Those who have been living in Japan for less than one year.
（3） Those who are from countries or regions that are less represented by current residents.
（4） Those who are from universities that are less represented by current residents.
（5） Those who are able to live in the TIEC Residence Halls for a long term.
（6） The number of Japanese resident assistants (RA) affiliated with the recommending university may

also be taken into consideration.
（7） Those who receive an education by country policy, etc.

1Application Guidelines for Tokyo International Exchange Center (TIEC)
Residence Halls [International Students](AY 2022 resident recommendation
method)3. Terms and conditions:(1) Period of residence

The period of residence must be within the minimum period of study relevant to thequalification of residence when moving in, AND up to three years. Former residents of the TIEC
Residence Halls are eligible to reside up to three years including the past residence period.
For Residence Halls C and D for couples and families, the past residence period of the applicant or
their spouse, whichever is longer, will be counted as past residence. A child’s history of residence
will not be counted as past residence.
(2) Permission for residence and extended residence
For information on the application of extended residence, check the administrative notice sent
twice a year to the university.
Permissions for residence and extended residence are granted for a period of up to one year, andneedtoberenewedonanannualbasis.
However, in cases where the last day of the permitted residence period falls on the last day of March,
August or September, March 25, August 25, and September 25, respectively, will be considered as thelast day of the period. Permission for the renewal of residence permission will be granted in considerationof the residents’ degree of event participation and past living behavior at the TIEC.
(3) Rent and other fees

Rent, Entrance Fee, and other fees may be revised with advance notice.
1. Rent [International students]Residence Hall A for
35,000 yen per monthSingles
Residence Hall B for
52,000 yen per monthSingles
Residence Hall C for
74,500 yen per month
Couples and Families
Residence Hall D for
86,500 yen per month
Couples and Families
・If residents do not move in on the first day of a month and/or do not move out on the last day of amonth, the rent for the applicable month will be calculated on a pro-rata daily basis (monthly rent
divided by 30 and multiplied by the number of days resided), including the day on which they
moved in or moved out. Monthly rents will be deducted from residents’ bank accounts.
・The rent and Entrance Fee for the month residents move in, the rent for the month residents moveout, and rents that could not be deducted from their bank accounts must be paid at a convenience
store.
・If a resident fails to pay their rent for more than three months, they will be asked to move out.
2. Entrance Fee
・A nonrefundable Entrance Fee in the amount of one-month’s rent is collected when residents movein.
・If a resident fails to pay their Entrance Fee within two months of the first day of residence, they will be
asked to move out.
3. Others
・Contracts for electricity, water supply, and gas are collectively arranged by the TIEC. Residents
are not required to make individual arrangements.
・All utilitiesz expenses are charged in accordance with the actual amount used by each residential2

Application Guidelines for Tokyo International Exchange Center (TIEC)
Residence Halls [International Students](AY 2022 resident recommendation
method)unit.
・If residents fail to pay their utilities expenses incurred at the TIEC for more than three months,
they will be asked to move out.
(4) [Residence Halls C and D for Couples and Families] Move-in date of family members

Family members who will live with the applicant are required to move in with the applicant, but if this is notpossible for a compelling reason, a delay of up to approximately one month may be permitted. (However, evenin this case, the period of residence indicated on the residence permit will not be changed.).
If they cannot move in by the date declared, both the applicant and their family members will lose
their eligibility of residence.
(5) International exchange activitiesWe ask universities to recommend residents who will actively participate in and cooperate withexchange events hosted by the TIEC.
4. Points to note when applying(1) Ensure that there are no discrepancies between the details of the Application Form and the attacheddocuments. Errors must be corrected by the applicant or their university before
submission. (If the details entered in the Application for Residence and the Applicant
Information Sheet differ, the description on the attached documents will beconsidered as the official information.).
Please be fully aware that if any false information is included in the application, theresident(s)will be evicted from the TIEC.
(2) The period of residence must not exceed the minimum period of study in university.

The last day of residence must be before the minimum period of study ends, and it must also beensured that no resident resides more than three years including their past residence period.
(3) In view of the TIEC’s purpose of establishment, please give priority to the following individuals
when recommending residents.
1. Those who can actively participate in various exchange events hosted by the TIEC.
2. Those who have been living in Japan for less than one year.
3. Those who are from countries or regions that are less represented by current residents.
4. Those who are able to live in the TIEC Residence Halls for a long term.
(4) The available spaces in our dedicated parking are limited . Applications for parking are accepted andscreened after residents move in. Please be advised that residents may not be able to use our parking
even if they already own a vehicle.
The monthly parking fee is 8,800 yen including tax.
*Application is only monthly basis, and not daily basis.
(5) As of December 2023, a public elementary/junior high school, kindergartens and authorized nurseriescommutable from the TIEC are as follows.
[Junior high school] Koto-ku Ariake-nishi Gakuen Junior High Course[Elementary school] Koto-ku Ariake-nishi Gakuen Elementary School Course[Kindergartens/authorized childcare facilities] Refer to the Koto-ku website.
It should be noted that it is difficult to secure spots in authorized childcare facilities in Koto-ku due to extremely longwaiting lists. If you are recommending an applicant accompanying an infant, they should be informed of the situationin advance.
(6) Upon applying for residence, applicants should be briefed on the details of the pledge to be filled in3

Application Guidelines for Tokyo International Exchange Center (TIEC)
Residence Halls [International Students](AY 2022 resident recommendationmethod)when moving in. When permission for residence has been granted, please ensure that the recommended
residents are capable of complying with the rules and regulations specified in the Resident’s Guide (*).

*https://www.jasso.go.jp/ryugaku/kyoten/tiec/residence/guide.html

5. Points to note after permission for residence has been granted(1) The rent, Entrance Fee, and utilities expenses are charged from the first day of the residents’ permitted

period of residence. The period of residence cannot be changed after permission for residence has beengranted. (Even when residents move in after the first day of the permitted period, their rent, Entrance
Fee, and utilities expenses are charged from the first day.)(2) If applicants wish to withdraw their request for residence after permission has been granted, theiruniversity is required to submit an official notification of withdrawal (seal can be omitted; email isacceptable) by the day preceding the first day of the permitted period of residence. Failure to submit anotification will result in the rent and Entrance Fee being charged from the first day of the permitted periodof residence. If applicants withdraw their request for residence after the first day of the permitted period ofresidence, the rent and Entrance Fee will be charged for one month starting from the day on which thenotification of withdrawal is accepted.

※This English version was originally translated not by Jasso but by TUMSAT, referring to Japaneseversion of Jasso. If you have any questions about the English version, please contact International Student
Section of TUMSAT.

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