Asia
1. Outline of the ProjectCountry:

Project title:

Republic of Indonesia

Roles of Media in Family Planning/ Reproductive Health Information,
Education and Communication Program

Issue/Sector:

Cooperation scheme:

Population/Family Planning

Third-Country Training Program

Division in charge:

Total cost:

Southeast Asia Division, Regional Department I

35 Million Yen

Period of Cooperation Fiscal Year 1998 - 2002

Partner Country's Implementing Organization:
National Family Planning Coordinating Board (BKKBN)

Supporting Organization in Japan:
University of the Ryukyus

Related Cooperation:
Project-type Technical Cooperation; "Project for Family Planning in Jakarta (1970-1985)", "Family Planning/ Reproductive
Health Project "(1987-1994)
Grant Aid Project; "Project for the Strengthening of Information, Education and Communication Activities in the Family Planning
Program" (1992)
Third-country Training Program; "Information, Education and Communication (IEC)"

1-1 Background of the Project
The Government of Indonesia (GOI) has been promoting the Indonesian Family Planning/ Reproductive Health Program incooperation with the non-governmental organizations and volunteers, settling 301 offices at provincial levels by the National
Family Planning Coordinating Board (BKKBN). The Government of Japan (GOJ) has provided the technical cooperation linked
to the program since 1970. The program had made significant progress despite many difficulties, among them is a very diverse
population living in the largest archipelago in the world with only a moderately developed transportation, communication andadministrative infrastructure. Through the program, although Indonesian people had little knowledge of contraception, mostIndonesians came to believe that small the family is preferable. In addition, most Indonesian couples gained increased
awareness of contraception and more than two-thirds of the population have used some form of contraception.
Under these circumstances, BKKBN with the cooperation of GOJ together with JICA implemented the Third-country Training
Program entitled "Information, Education and Communication (IEC)" to introduce Indonesia's experience to other developing
countries. The program was highly appreciated for it was mainly composed of observation tours for insight into Indonesian
Family Planning/Reproductive Health activities, which applied many practical skills that were readily applicable to otherdeveloping countries. In IEC training, information was delivered through videos, however;for the grassroots level IEC activities, itwas found to be more suitable to use multimedia technology other than videos.
Under these circumstances, the Government of Indonesia requested that the Government of Japan extend the Third-country
Training Program on family planning and reproductive health.

1-2 Project Overview
The training on family planning/reproductive health conducted at BKKBN transfers information and knowledge in these fields aswell as how to use PCs to make use of the availability of electronic information. It targets middle-level managers from Asian andits surrounding countries working in the field of family planning.

(1) Overall Goal1) Improvement of family planning/reproductive health conditions and the situation in Participant Countries2) Improvement of the capability of the Implementing Organization in technology transfer(2) Project Purpose
Improvement of knowledge and relevant techniques in the field of information, education and communication (IEC) in the familyplanning/reproductive health program.
(3) Outputs
1) Participants understand Indonesia's Family Planning/Reproductive Health Information, Education and Communication
program, and activities and network, especially at the grassroots level.
2) Participants gain knowledge and basic skills in developing efficient and effective printed media for familyplanning/reproductive health information and education and communication programusing desktop publishing (DTP) anddesktop presentation (DTPR) tools.
3) Participants develop a generic action plan for efficient and effective printed media for their own country's familyplanning/reproductive health program based on the Indonesian experience.
(4) Inputs
Japanese side:
Short-term Experts

3

Local Cost

30 Million Yen

Indonesian Side:Counterparts

about 15/year(5) Participant Countries
Bangladesh, Bhutan, Cambodia, China, India, Sri Lanka, Laos, Mongolia, Myanmar, Nepal, Pakistan, Papua New Guinea,Philippines, Vietnam, Kenya, Ethiopia, South Africa, Zimbabwe and Tanzania.

2. Evaluation TeamMembers ofEvaluation TeamJICA Indonesia office(Commissioned to PT.INDOKOEI INTERNATIONAL)

Period of Evaluation

19 February 2002 - 28
March 2002

Type of Evaluation:
Terminal Evaluation by Overseas Offices

3. Results of Evaluation
3-1 Summary of Evaluation Results(1) RelevanceThe training course was found to be relevant partly because more than half of respondents to the questionnaire survey toparticipants who had completed the Training said that the content of the course suited their expectations and was in compliancewith their government's policy. Most of the skill and knowledge provided through the training was of an appropriate level for their
day-to-day application, and the training was accurate in its focus on methods to improve t understanding of the familyplanning/reproductive health program and methods to disseminate the knowledge in their respective countries.
(2) EffectivenessAll participants became able to make publications and slides presentations of higher quality and which were useful fordisseminating knowledge on family planning/reproductive health at the grassroots level. According to the results of abovementioned questionnaire survey, more than half of the respondents answered that "they could understand almost all of what had
been taught", which indicates that the participants improved their knowledge of and skills in using a PC. Therefore, the Project
Purpose is considered to have been achieved.

(3) Efficiency
All of the respondents evaluated that the training activities (lectures, reports on their own country, study tours, practices, paneldiscussions and observations) were undertaken smoothly and efficiently, and few problem was found in terms of how thetraining was conducted and the ability of the lecturers.
(4) Impact
The training targeted IEC center staff, and since they naturally play a central role in planning, designing, implementing,producing, training, monitoring, supervising and coordinating the activities of each IEC center, the training was very useful andeasy for participants to put into practice. Moreover, having been the implementing organization, BKKBN has obtained the major
benefit of acquiring the latest equipment, which can also be utilized for various purposes in the future, such as strengthening
activities within Indonesia. All the respondents reported that they gained an improved knowledge of and improved ability in thefamily planning/reproductive health program and applied this knowledge and skill in their daily work.
(5) Sustainability
The implementing organization, BKKBN, has no financial problems. It receives financial support from sources other than theGOI and GOJ and has implemented similar training courses in the past. BKKBN has sufficient ability in recruiting lecturers andin developing curriculums. The knowledge and skills that participants acquired during the Training Program have been
disseminated to other staff and have been utilized in their daily work. The ex-participants still keep in touch with the Japaneseexperts and BKKBN, exchanging new information about IEC and other related materials with the intention of sustaining theirlevel of skill and knowledge. Also, in the home institutions of ex-participants, similar training courses are conducted to build
improve the skills of personnel as well as the quality of their IEC products by themselves. Unfortunately, however, some exparticipants are too hindered by a lack of funds and equipment constraints to make effective use of what was learned during thetraining course. For further use of the skills and knowledge, this sort of training program is still going to be needed, especially for
IEC personnel and information network staff.

3-2 Factors that promoted realization of effects(1) Factors concerning Planning
N/A(2) Factors concerning the Implementation Process
The training curriculum focused on a limited number of methods and devices which made it possible for the participants to easilyacquire and disseminate their knowledge and skills and to utilize them efficiently in their daily work.

3-3 Factors that impeded realization of effects(1) Factors concerning Planning
N/A(2) Factors concerning the Implementation Process
1) The language proficiency of the lecturers adversely affected communication and the transfer of skills and knowledge toparticipants.
2) In most of the participating countries, the ex-participants have faced a shortage of equipment and funds, which hampers thedissemination of what was learned.

3-4 Conclusion
The objectives of the Program attained through the training activities have been achieved, according to the need of theparticipating countries and organizations. The content of the training course was in line with the needs of Indonesia as well, andthe participants disseminated the knowledge and technology they acquired in the training. As for the participating countries otherthan Indonesia, there still remains the need to disseminate family planning/reproductive health information; however, theimpediment is the lack of funds, facilities and equipment.

3-5 Recommendations(1) The general information on the training and the guidelines for applicants should be delivered to the third countries as early aspossible, so that they will have sufficient time for preparation and selection of participants.

(2) The duration of the training should be extended since the participants need more time for exercises and practice as the levelof techniques provided is relatively high.

3-6 Lessons Learned
The knowledge and skills acquired through the project become very useful for the participating countries when the training
curriculum meets the needs of and contain practical suggestions for addressing the realities in the participating countries.

3-7 Follow-up Situation
N/A